Ricoh MFSPC252SF1 Part15 Subpart B-Printer User Manual BBP MFSPC252SF1 1
Ricoh Company Ltd Part15 Subpart B-Printer BBP MFSPC252SF1 1
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Contents
- 1. BBP-MFSPC252SF1_User Manual_1
- 2. BBP-MFSPC252SF1_User Manual_2
BBP-MFSPC252SF1_User Manual_1
![Assigning a Setting to the [ID Card Copy] Key (Shortcut Function)........................................................ 40Configuring Network Settings.........................................................................................................................42Configuring the IP Address Settings........................................................................................................... 42Sharing the Printer on a Network............................................................................................................... 46Wireless LAN Setup.....................................................................................................................................47Restricting Machine Functions According to User......................................................................................... 50Enabling the User Restriction Settings.........................................................................................................50When Machine Functions are Restricted........................................................................................................542. Loading PaperSupported Paper.............................................................................................................................................. 57Specifications of Paper Types.....................................................................................................................60Non-Recommended Paper Types...................................................................................................................67Print Area.......................................................................................................................................................... 68Loading Paper.................................................................................................................................................. 71Loading Paper into Tray1 and 2................................................................................................................ 71Loading Paper into Bypass Tray................................................................................................................. 75Loading Envelopes.......................................................................................................................................76Specifying Paper Type and Paper Size Using Control Panel...................................................................78Placing Originals..............................................................................................................................................82About Originals............................................................................................................................................82Placing Originals..........................................................................................................................................843. Printing DocumentsBasic Operation............................................................................................................................................... 87Canceling a Print Job...................................................................................................................................87If a Paper Mismatch Occurs............................................................................................................................89Continuing Printing Using Mismatched Paper........................................................................................... 89Resetting the Print Job.................................................................................................................................. 89Printing Confidential Documents..................................................................................................................... 90Storing a Locked Print file............................................................................................................................90Printing a Locked Print file............................................................................................................................91Deleting a Locked Print file..........................................................................................................................92Checking which Locked Print File Jobs Have Been Canceled..................................................................93Direct Printing from a Digital Camera (PictBridge)........................................................................................952](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-4.png)
![Some illustrations or explanations in this guide may differ from your product due to improvement orchange in the product.Differences in Functions between Different ModelsThe differences in main functions between different models are as follows:SP C250SF SP C252SFType Type 1 Type 2Restrictions on available functions Not available AvailableUser Restriction Not available AvailableLocked Print Not available AvailableInternet Fax Not available AvailablePaperless FAX(Reception file setting, Print received file, Print forwarded file,Notify forward status)Not available AvailableNotification to replace a component(Fusing unit, Transfer roller, Intermediate transfer belt)Not available AvailableNote to AdministratorPasswordCertain configurations of this machine can be password-protected to prevent unauthorized modificationsby others. We strongly recommend you to create your own password immediately.The following are the operations that can be password-protected:• Configuring the [Address Book], [Network Settings], or [Admin. Tools] menu using the controlpanelYou can access these menus without a password by factory default.The setting for creating a password can be found in [Admin. Tools].• Configuring the [System Settings], [Quick Dial Destination], [Scan Destination], [Fax Speed DialDestination], [Special Sender], [Restrict Available Functions], [Network Settings], [IPsec Settings],or [Administrator Tools] menu using Web Image Monitor10](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-12.png)
![By default, the access to the machine via Web Image Monitor is not password-protected.The setting for configuring the password can be found in [Administrator Settings].• For details about creating passwords, see page 228 "Administrator Settings" or page 268"Configuring the Administrator Settings".User RestrictionYou can restrict the use of certain functions of this machine to users with proper authentication.Using Web Image Monitor, you can select the functions you want to restrict, and register the users whocan use that function upon authentication.• For details about creating passwords and configuring the user restriction settings, see page 50"Restricting Machine Functions According to User".About IP AddressIn this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that arerelevant to the environment you are using.List of OptionOption List Referred to asPaper Feed Unit TK1010 Paper feed unit• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.11](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-13.png)
![ENERGY STAR ProgramENERGY STAR® Program Requirements for Imaging EquipmentThe ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservationby promoting energy efficient computers and other office equipment.The program backs the development and dissemination of products that feature energy savingfunctions.It is an open program in which manufacturers participate voluntarily.Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunctiondevices. Energy Star standards and logos are internationally uniform.Saving EnergyThis machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and EnergySaver mode 2. If the machine has been idle for a certain period of time, the machine automaticallyenters Energy Saver mode.The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, orwhen the [Copy], [Color Start], or [B&W Start] key is pressed.Energy Saver mode 1The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds. Ittakes less time to recover from Energy Saver mode 1 than from power-off state or Energy Savermode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.Energy Saver mode 2The machine enters Energy Saver mode 2 after the period of time specified for this setting ispassed. Power consumption is lower in Energy Saver mode 2 than in Energy Saver mode 1, but ittakes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.17](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-19.png)
![Control PanelDAC5041. Fax Received indicatorLights up when received faxes that have not been printed out exist in the machine's memory. Flashes when themachine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam.2. [Pause/Redial] key• PausePress to insert a pause in a fax number. The pause is indicated by "P".• RedialPress to display the last used scan or fax destination.3. [On Hook Dial] keyPress to use on-hook dialing to check the destination's status when sending a fax.4. [Address Book] keyPress to select a scan or fax destination from the Address Book.5. [Image Quality] keyPress to select the image quality for the current job.• Copier mode: select Text, Photo, or Mixed.• Scanner mode: select the resolution.• Fax mode: select Standard, Detail, or Photo.6. [User Tools] keyPress to display the menu for configuring the machine's system settings.7. [Copy] keyPress to switch to copier mode. The key stays lit while the machine is in copier mode.8. [ID Card Copy] keyPress to enter ID card copy mode for the current job.1. Getting Started24](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-26.png)
![If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to makethis key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function],see page 34 "Initial Setup".9. ScreenDisplays the current status and messages.10. Scroll keysPress to move the cursor in the directions indicated by each scroll key.Pressing the [ ][ ] keys while the machine is in standby mode will display the menu for configuring the settingsof the machine's current operation mode (copier, scanner, or fax).11. Number keysUse to enter numerical values when specifying settings such as fax numbers and copy quantities, or enterletters when specifying names.12. [Clear/Stop] key• While the machine is processing a job: press to cancel the current job.• While configuring the machine settings: press to cancel the current setting and return to standby mode.• While in standby mode: press to cancel temporary settings such as image density or resolution.13. [B&W Start] keyPress to scan or copy in black and white, or start sending a fax.14. [Color Start] keyPress to scan or copy in color.15. [OK] keyPress to confirm settings or enter the next level of the menu tree.16. [Escape] keyPress to cancel the last operation or exit to the previous level of the menu tree.17. Selection keysPress the key that corresponds to an item shown on the bottom line of the screen to select it.18. [Facsimile] keyPress to switch to fax mode. The key stays lit while the machine is in fax mode.19. [Scanner] keyPress to switch to scanner mode. The key stays lit while the machine is in scanner mode.20. [Density] keyPress to adjust image density for the current job.• Copier mode: select from 5 levels of density.• Scanner mode: select from 5 levels of density.• Fax mode: select from 3 levels of density.21. [Reduce/Enlarge] key• Copier mode: press to specify the reduction or enlargement ratio for the current job.Guide to Components25](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-27.png)
![• Scanner mode: press to specify the scanning size applied to the current original.22. [Shift] keyPress to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destinationusing the One Touch buttons.23. Alert indicatorFlashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights upred when a machine error occurs.When an alert is issued, check the messages on the screen. For details about the messages that appear on thescreen, page 334 "Error and Status Messages on the Screen".24. Power indicatorRemains lit while the power is on. It is unlit when the power is off.25. One Touch buttonsPress to select a scan or fax Quick Dial destination.• The backlight of the screen is turned off when the machine is in Energy Saver mode.• When the machine is processing a job, you cannot display the menu for configuring the machine.You can confirm the machine's status by checking messages on the screen. If you see messagessuch as "Printing...", "B&W Copying...", "Color Copying...", or "Processing...", wait until the currentjob is finished.• As required, apply the stickers appropriate for your language to control panel keys and OneTouch buttons. If the control panel is covered with a protective sheet, be sure to remove it beforeapplying the stickers.DAC028• The color of the control panel varies depending on the model.1. Getting Started26](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-28.png)
![Initial SetupInitial SetupWhen you turn on the machine for the first time, a menu for configuring the settings described below willappear on the display. This section explains how to complete the Initial Setup.• (mainly North America): The fax number code is required by international law. Youcannot legally connect a fax machine to the telephone system if the fax number code is notprogrammed. Also, the fax header code and the date and time of transmission must be included inthe header of all pages faxed to, from, or within the United States.• Make sure to select the correct code for the country of use. Selecting the wrong country code maycause failures in fax transmissions.Display languageThe selected language here is used for displaying messages, etc.User fax numberThe registered number is used as the fax number of the machine. The user fax number can contain0 to 9, spaces, and "+".User nameThe name entered here is used as the name of the fax sender.Country codeThe selected country code is used for configuring the time and date display formats, and thesettings related to fax transmissions with appropriate default values for the country of use.Press the [ ] or [ ] key to select the item you want to configure, and enter the number or name (up to 20digits or characters) if necessary, then press the [OK] key.• For details about entering characters, see page 146 "Entering Characters".• You can change the settings configured during the Initial Setup later in the [Admin. Tools] menu.You can also configure the time and date in the [Admin. Tools] menu. For details about [Admin.Tools], see page 228 "Administrator Settings".• If the [Print Fax Header] setting under fax transmission settings enabled, the registered user faxnumber, user name, and time and date of transmission appear on the header of every fax yousend. For details about [Print Fax Header], see page 200 "Fax Transmission Features Settings".1. Getting Started34](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-36.png)
![Changing Operation ModesYou can switch between copier, scanner, and fax modes by pressing the corresponding keys.Press the [Copy], [Scanner], or [Facsimile] key to switch to each mode. While operating in each mode,the corresponding key lights up.DAC521Function PriorityBy default, the machine switches to the copier mode when it is turned on, or if the preset [SystemAuto Reset Timer] time passes with the machine left idle while displaying the initial screen of anothermode. You can change the mode to switch to in such conditions using [Function Priority] under[Admin. Tools].• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].• For details about [System Auto Reset Timer] or [Function Priority], see page 228 "AdministratorSettings".Multi-accessThis machine can perform multiple jobs using different functions, such as copying and faxing, at thesame time. Performing multiple functions simultaneously is called "Multi-access".The following table shows the functions that can be performed simultaneously.Current job Types of jobs that can be executed simultaneouslyCopying• Fax memory transmission• Fax memory reception• Internet Fax reception (no printing)• Receiving a LAN-Fax job from a computer• LAN-Fax transmissionInitial Setup35](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-37.png)
![Current job Types of jobs that can be executed simultaneouslyReceiving a LAN-Fax job froma computer• Copying• Scanning (except for TWAIN scanning)• Fax immediate printing• Fax memory reception• Printing a fax received in the machine's memory• Internet Fax reception• PictBridge printing• LAN-Fax transmissionLAN-Fax transmission• Copying• Scanning (except for TWAIN scanning)• Scanning a fax into the machine's memory before transmission• Printing a fax received in the machine's memory• Internet Fax reception• Internet Fax transmission• Printing• Receiving a LAN-Fax job from a computer*1 Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), orwhen printing from the PostScript 3 printer driver.*2 Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printingfrom the PostScript 3 printer driver.*3 Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL printer driver), or when printing from thePostScript 3 printer driver.*4 PictBridge printing might fail if the free memory space is low.*5 Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printingfrom the PostScript 3 printer driver.*6 Fax printing may take longer than normal if you scan using the control panel at the same time, especiallywhen scanning multiple pages using the exposure glass.*7 Scan to USB is not available with PictBridge.• If you try to use a function that cannot be performed simultaneously, you will hear a beep soundfrom the machine or see a failure message pop up on your computer screen. In this case, try againafter the current job is finished.Initial Setup39](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-41.png)
![Assigning a Setting to the [ID Card Copy] Key (Shortcut Function)You can access a frequently-used setting with a single keystroke by assigning the setting to the [ID CardCopy] key.• You can configure settings for the following four function,• ID Card Copy Mode (Default)• Fax Auto Print Setting• Fax Immediate TX• Address Book for FAX• Select Scanner Dest.Assigning a setting using the control panel1. Press the [User Tools] key.2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the[OK] key.6. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].Assigning a Setting Using Web Image Monitor• This setting appears only when the administrator password is set in the [Administrator] page.1. Start the Web browser, and access the machine by entering its IP address.2. Click [System Settings].3. Click the [Shortcut to Function] tab.4. Specify the setting you want to configure from [Shortcut to Function Settings].5. Enter the administrator password.6. Click [OK].1. Getting Started40](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-42.png)
![7. Close the Web browser.• For details about [Administrator], see page 268 "Configuring the Administrator Settings".Initial Setup41](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-43.png)
![Configuring Network SettingsThis section describes configuring the settings required to use the machine on a network.Configuring the IP Address SettingsThe procedure for configuring network settings differs depending on whether the IP address is assignedautomatically by the network (DHCP), is specified manually.• The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].• If your network environment requires a specific transmission speed that is not automaticallydetected, specify the transmission speed in [Set Ethernet Speed] under [Network Settings].• First configure the IP address setting, then install the driver. For details about installing the driver,see the Driver Installation Guide.• For details about printing the configuration page, see page 218 "Printing Lists/Reports".Specifying settings to receive an IPv4 address automatically• A DHCP server is required on the network for the machine to receive an IPv4 addressautomatically.1. Turn on the machine.2. Press the [User Tools] key.DAC5093. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.4. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.5. Press the [ ] or [ ] key to select [IPv4 Configuration], and then press the [OK] key.1. Getting Started42](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-44.png)
![6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.8. Press the [User Tools] key to return to the initial screen.9. If you are requested to restart the machine, turn off the machine, and then turn it back on.10. Print the configuration page to check the setting.The IPv4 address setting will appear under "TCP/IP" on the configuration page.Assigning the machine's IPv4 address manually• The IPv4 address assigned to the machine must not be used by any other device on the samenetwork.1. Turn on the machine.2. Press the [User Tools] key.DAC5093. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.4. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.5. Press the [ ] or [ ] key to select [IPv4 Configuration], and then press the [OK] key.6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.8. Press the [ ] or [ ] key to select [IP Address], and then press the [OK] key.The current IPv4 address is shown.9. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key.Press the [ ] and [ ] keys to move between fields.10. Press the [ ] or [ ] key to select [Subnet Mask], and then press the [OK] key.The current subnet mask is shown.Configuring Network Settings43](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-45.png)
![11. Enter the subnet mask using the number keys, and then press the [OK] key.Press the [ ] and [ ] keys to move between fields.12. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.The current gateway address is shown.13. Enter the gateway address using the number keys, and then press the [OK] key.Press the [ ] and [ ] keys to move between fields.14. Press the [User Tools] key to return to the initial screen.15. If you are requested to restart the machine, turn off the machine, and then turn it back on.16. Print the configuration page to check the setting.The IPv4 address setting will appear under "TCP/IP" on the configuration page.• If [DHCP] is enabled, manually configured IPv4 address settings are not used.Specifying settings to receive an IPv6 address automatically• A DHCP server is required on the network for the machine to receive an IPv6 addressautomatically.1. Turn on the machine.2. Press the [User Tools] key.DAC5093. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.4. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.5. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.6. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.1. Getting Started44](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-46.png)
![8. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.9. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.10. Press the [User Tools] key to return to the initial screen.11. If you are requested to reboot the machine, turn off the machine, and then turn it back on.12. Print the configuration page to confirm the setting.The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.Assigning the machine's IPv6 address manually• The IPv6 address assigned to the machine must not be used by any other device on the samenetwork.1. Turn on the machine.2. Press the [User Tools] key.DAC5093. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.4. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.5. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.6. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.8. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.9. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.10. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.11. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.12. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.13. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key.Configuring Network Settings45](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-47.png)
![14. Enter the prefix length using the number keys, and then press the [OK] key.15. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.16. Enter the gateway address using the number keys, and then press the [OK] key.17. Press the [User Tools] key to return to the initial screen.18. If you are requested to reboot the machine, turn off the machine, and then turn it back on.19. Print the configuration page to confirm the setting.The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.Sharing the Printer on a NetworkThis section explains how to configure this machine as a Windows network printer.The network printer setting can be configured to enable network clients to use the machine.• To change printer properties, you need access privileges for printer management. Log on using theaccount for the Administrator group members.• The following procedure is based on Windows 7. If you are using another operating system, theprocedure might differ slightly.1. On the [Start] menu, click [Devices and Printers].If you are using a computer that is running Windows 8 or Windows Server 2012, click [Search] onthe Charm Bar, and then click [Control Panel]. When the [Control Panel] window appears, click[View devices and printers].2. Right-click the icon of the printer you want to use, and then click [Printer properties].The printer properties dialog box appears.3. On the [Sharing] tab, click [Share this printer].• To share this printer with users using a different version of Windows, continue with thisprocedure.• If you have installed an alternative driver by selecting [Share this printer] during the printerdriver installation, proceed to Step 8.4. Click [Additional Drivers...].5. Select the version of Windows with which you want to share the printer, and then click[OK].6. Click [Browse...], select the driver file, and then click [Open].7. Click [OK].8. On the [Advanced] tab, click the [Printing Defaults...] button.Specify the default values for the printer driver to be used by client computers, and then click [OK].9. Click [Apply].1. Getting Started46](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-48.png)
![10. Click [OK].Wireless LAN SetupThis section explains how to configure the wireless LAN settings manually using the control panel. Foreasy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide.• If [Inactive] is specified for the [Wi-Fi] setting, you cannot use the [Setup Wizard]. Specify [Active]for the [Wi-Fi] setting first. If you change the [Wi-Fi] setting, the machine must be restarted.• Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on.• Check the authentication method and the name of the router, access point, or device equippedwith a wireless LAN (SSID/IBSS) in advance.• First, configure the wireless LAN setting, and then install the driver. For details about installing thedriver, see the Driver Installation Guide.Infrastructure modeUse the following procedure to connect to the wireless LAN router or access point manually.1. Turn on the machine.2. Press the [User Tools] key.3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.4. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.5. Press the [ ] or [ ] key to select [Wi-Fi Configuration], and then press the [OK] key.6. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Infrastructure], and then press [Next].8. Press the [ ] or [ ] key to select the destination SSID, and then press [Next].If you cannot find the destination SSID, check if the device is turned on.When entering the SSID, select [Input SSID], and then press [Next].The SSID entry screen appears. Enter the SSID using the number keys, and then press [Next].9. Press the [ ] or [ ] key to select the authentication method, and then press [Next].Select the same method that the router or access point is using.If you have selected [WPA2-PSK] or [Mix Mode WPA2/WPA], proceed to Step 11.10. Press the [ ] or [ ] key to select the encryption method, and then press [Next].Select the same method that the router or access point is using.Configuring Network Settings47](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-49.png)
![11. Enter the encryption key using the number keys, and then press [Connect].If you selected [Shared Key] or [Open System] in Step 9, it is necessary to enter the ID. The ID isused for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the[ ] or [ ] key to switch between the encryption key and ID settings.12. Press [Yes].After connecting to the network, the Wi-Fi screen is displayed.13. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.When "Connected" is displayed, the connection has been established.When "Disconnected" is displayed, the connection has not been established. Start again from thebeginning.Ad Hoc modeThis section explains how to connect directly to devices equipped with a wireless LAN, such ascomputers on a peer-to-peer network.• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is noDHCP server.• In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix ModeWPA2/WPA authentication methods are not supported.1. Turn on the machine.2. Press the [User Tools] key.3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.4. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.5. Press the [ ] or [ ] key to select [Wi-Fi Configuration], and then press the [OK] key.6. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Ad-Hoc], and then press [Next].8. Press the [ ] or [ ] key to select a communication channel, and then press [Next].Select a channel that corresponds to the device that you are going to connect with.9. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press[Next].If you cannot find the destination, check that the device is turned on.When entering the device name, select [Input SSID], and then press [Next]. The SSID entry screenappears. Enter the device name using the number keys, and then press [Next].10. Press the [ ] or [ ] key to select the authentication method, and then press [Next].1. Getting Started48](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-50.png)
![11. Press the [ ] or [ ] key to select the encryption method, and then press [Next].12. Enter the encryption key and ID using the number keys, and then press [Connect].The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4).13. Press [Yes].After connecting to the network, the Wi-Fi screen is displayed.14. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.When "Connected" is displayed, the connection has been established.When "Disconnected" is displayed, the connection has not been established. Start again from thebeginning.Configuring Network Settings49](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-51.png)
![Restricting Machine Functions According toUserYou can configure settings to require a user code when someone tries to use certain machine functions.To enable this setting, you must first configure the machine settings via Web Image Monitor.• This function is available for the Type 2 model only.• To print jobs that require authentication you can use only the PCL printer driver. Printing such jobsfrom the PostScript 3 printer driver is not possible.• For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".Enabling the User Restriction SettingsThis section explains how to configure settings to permit only authorized users to use certain machinefunctions.Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and thenregister users who can use those functions.• Copying (both color and black-and-white)• Color copying• Sending faxes• Scan to E-mail/FTP/Folder• Scan to USB• PictBridge printing• Printing (both color and black-and-white)• Color printing• Sending faxes via LAN-FaxYou can specify functions available to each user upon authentication. Up to 30 users can be registered.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Restrict Available Functions].3. Enter the administrator password if required.4. Click [Apply].1. Getting Started50](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-52.png)
![5. Under "Available Functions", select [Restrict] for the functions you want to restrict, andthen click [Apply].Select [Do not Restrict] for the functions you do not want to restrict.The user restriction setting is enabled for the selected function. Proceed to the following steps toregister users.6. Click [Available Functions per User].A list of currently registered user entries appears.7. Select a user entry, and then click [Change].The following window appears.8. Enter the user name in [User Name] using up to 16 alphanumeric characters.9. Enter the user code in [User Code] using up to 8 digits.The user code will be used to authenticate users when they try to use a restricted function.Restricting Machine Functions According to User51](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-53.png)
![10. Select the functions you want to make available to the user upon authentication.Unselected functions will be unavailable to users authenticated under this user code.11. Click [Apply].12. Close the Web browser.• You must enter both the user name and user code to register a user entry.• Make sure that different user entries do not share the same user name or user code.Modifying user entriesThis section explains how to modify user entries.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Restrict Available Functions].3. Enter the administrator password if required.4. Click [Apply].5. Click [Available Functions per User].A list of currently registered user entries appears.6. Select the entry to modify, and then click [Change].7. Modify settings as necessary.8. Click [Apply].9. Close the Web browser.Deleting user entriesThis section explains how to delete user entries.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Restrict Available Functions].3. Enter the administrator password if required.4. Click [Apply].5. Click [Available Functions per User].A list of currently registered user entries appears.6. Select the entry to delete, and then click [Delete].7. Confirm that the entry you have selected is the entry that you want to delete.8. Click [Apply].1. Getting Started52](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-54.png)
![When Machine Functions are RestrictedRestricted functions can be used only by authorized users.Depending on the restricted function, users will be authenticated from the machine's control panel or inthe printer/LAN-Fax driver.• This function is available for the Type 2 model only.• To print jobs that require authentication you can use only the PCL printer driver. Printing such jobsfrom the PostScript 3 printer driver is not possible.• The procedure in this section is an example based on Windows 7.The table below shows the functions that can be restricted, and how users can be authenticated to usethem.Restricted Function Authentication method• Copying (both color andblack-and-white)• Color copying• Sending faxes• Scan to E-mail/FTP/Folder• Scan to USBThe machine requests for a user code when a user presses the[B&W Start] or [Color Start] key.The user must enter a valid user code from the control panel.• PictBridge printing The machine requests for a user code when a digital camera isconnected to the machine.The user must enter a valid user code from the control panel.• Printing (both color andblack-and-white)• Color printing• Sending faxes via LAN-FaxThe user must enter a valid user code in the printer or LAN-Faxdriver before executing a print command.Authentication using the control panel1. If the machine requests for the user code, enter a user code using the number keys.If you enter a wrong user code 3 times, the machine beeps and denies further attempts ofauthentication.2. Press the [OK] key.1. Getting Started54](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-56.png)
![Authentication using the printer or LAN-Fax driver1. Open the file you want to print on your computer.2. On the [File] menu, click [Print...].3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].4. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN-Fax driver).5. Enter the user code using 1 to 8 digits, and then click [OK].6. Execute a print command.If an incorrect user code is entered, the job will be canceled automatically (without any errormessage).When Machine Functions are Restricted55](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-57.png)
![Bypass trayType Size Weight CapacityThin paperPlain paperMiddle thick paperThick paper 1, 2Recycled paperColor paperPrepunched paperLetterheadBond paperCardstockLabel paperEnvelopeA4B5 JISA5B6 JISA6Legal (81/2 × 14 inches)Letter (81/2 × 11 inches)Half Letter (51/2 × 81/2 inches)Executive (71/4 × 101/2inches)8 × 1381/2 × 13Folio (81/4 × 13 inches )16K (195 mm × 267 mm)Com 10 (41/8 × 91/2 inches)Monarch (37/8 × 71/2 inches)C5 Env (162 × 229 mm)C6 Env (114 × 162 mm)DL Env (110 × 220 mm)Custom size:90 to 216 mm in width,148 to 356 mm in length(3.54 to 8.50 inches in width,5.83 to 14.0 inches in length)60 to 160 g/m2(16 to 43 lb.)1• You cannot print on Legal size paper in the following cases:• PCL printer driverWhen [Gradation:] in [Print Quality] is set to [Fine]• PostScript 3 printer driverWhen [Print Quality] in [Printer Features] is set to [Best Quality]Supported Paper59](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-61.png)
![Thin paperItem DescriptionPaper thickness 60 to 65g/m2 (16 to 17 lb.)Supported paper tray Can be used with any of the paper trays.Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K(195 mm × 267 mm)Plain paperItem DescriptionPaper thickness 66 to 74 g/m2 (18 to 20 lb.)Supported paper tray Can be used with any of the paper trays.Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K(195 mm × 267 mm)Recycled paperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Can be used with any of the paper trays.Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K(195 mm × 267 mm)Notes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper], [Thick Paper 1], or [Thick Paper 2].Color paperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Can be used with any of the paper trays.Supported Paper61](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-63.png)
![Item DescriptionDuplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K(195 mm × 267 mm)Notes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper], [Thick Paper 1], or [Thick Paper 2].Preprinted paperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Tray 1 and tray 2Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13 inches, Folio (81/4 × 13inches), 16K (195 mm × 267 mm)Notes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper], [Thick Paper 1], or [Thick Paper 2].Prepunched paperItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Can be used with any of the paper trays.Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K(195 mm × 267 mm)Notes If the paper thickness is outside the specified range, select [Thin Paper],[Plain Paper], [Thick Paper 1], or [Thick Paper 2].LetterheadItem DescriptionPaper thickness 75 to 90 g/m2 (20 to 24 lb.)Supported paper tray Can be used with any of the paper trays.2. Loading Paper62](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-64.png)
![Item DescriptionDuplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive(71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K(195 mm × 267 mm)Notes Paper that has a thickness outside the specified range cannot be printedonto.Bond paperItem DescriptionPaper thickness 106 to 160 g/m2 (28 to 43 lb.)Supported paper tray Tray 1 and bypass trayDuplex supported size NoneNotes • The number of sheets that can be printed in one minute isapproximately half that of middle thick paper.• If the paper thickness is outside the specified range, select [Thick Paper1].CardstockItem DescriptionPaper thickness 106 to 160 g/m2 (28 to 43 lb.)Supported paper tray Tray 1 and bypass trayDuplex supported size NoneNotes • The number of sheets that can be printed in one minute isapproximately half that of middle thick paper.• Paper thicker than 160 g/m2 cannot be printed onto.Label paperItem DescriptionSupported paper tray Tray 1 and bypass trayDuplex supported size NoneSupported Paper63](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-65.png)
![• You may not be able to perform duplex printing on 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches),or 16K (195 mm × 267 mm) size paper in the following cases:• PCL printer driverWhen [Gradation:] in [Print Quality] is set to [Fine]• PostScript 3 printer driverWhen [Print Quality] in [Printer Features] is set to [Best Quality]2. Loading Paper66](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-68.png)
![• If printed envelopes come out badly creased, load the envelopes in the opposite direction, andthen rotate the print object by 180 degrees using the printer driver before printing. For details, seethe printer driver Help.• When Using Tray 1• If the envelope flap is on a short side, place the envelope with the flap side in the tray recess.If the envelope flap is on a long side, place the envelope with the flap side on the right.DAC576• When Using the Bypass Tray• If the envelope flap is on a short side, place the envelope with the flap side in the front part ofthe tray. If the envelope flap is on a long side, place the envelope with the flap side on theright.DAC473Specifying Paper Type and Paper Size Using Control PanelThis section explains how to specify the paper size and paper type using the control panel.• Paper type and size can also be specified using the printer driver. For details, see the printer driverHelp.• For prints from the bypass tray or Tray 1, you can select to print according to either the printerdriver settings or the control panel settings with [Bypass Tray Priority] or [Tray1 Priority] under tray2. Loading Paper78](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-80.png)
![paper settings. For details about [Bypass Tray Priority] and [Tray1 Priority], see page 215 "TrayPaper Settings".• If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/sizeerror is detected. The printing restarts automatically with the settings made with the control panelafter about ten seconds. However, if the size of paper specified on the control panel and that of thepaper loaded in the paper tray or the paper size specified for the print job do not match whenprinting restarts, it may cause a paper jam. For details about [Auto Continue], see page 209"System Settings".Specifying the paper typeThis section explains how to specify the paper type.1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and thenpress the [OK] key.4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.5. Press the [User Tools] key to return to the initial screen.Specifying the standard paper sizeThis section explains how to specify the standard paper size.Loading Paper79](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-81.png)
![1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then pressthe [OK] key.4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]key.5. Press the [User Tools] key to return to the initial screen.Specifying a custom paper sizeThis section explains how to specify a custom paper size.• When you perform printing, make sure that the paper size specified with the printer driver matchesthe paper size specified with the control panel. If a paper size mismatch occurs, a messageappears on the display. To ignore the error and print using mismatched paper, see page 89 "If aPaper Mismatch Occurs".• Custom size paper cannot be loaded in Tray 2.1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.2. Loading Paper80](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-82.png)
![3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then pressthe [OK] key.4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.6. Enter the width using number keys, and then press the [OK] key.To enter a decimal point, press the [ ] key.7. Enter the length using number keys, and then press the [OK] key.To enter a decimal point, press the [ ] key.8. Press the [User Tools] key to return to the initial screen.Loading Paper81](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-83.png)
![3. Printing DocumentsBasic OperationThis section explains the basic printing procedure.1. Open the [Printing Preferences] dialog box in your document's application.For details about each setting, click [Help]. You can also click the information icons to displayconfiguration information.2. Configure printing option settings as necessary, and then click [OK].The printer properties dialog box closes.3. Click [OK].• If a paper jam occurs, printing stops after the current page has been printed out. After the jammedpaper is removed, printing restarts from the jammed page automatically. For details about how toremove the jammed paper, see page 295 "Removing Printing Jams".• After printing on envelopes, make sure to pull up the levers for printing on envelopes back to theiroriginal positions. For details about the levers for printing on envelopes, see page 76 "LoadingEnvelopes".Canceling a Print JobYou can cancel print jobs using either the machine's control panel or your computer, depending on thestatus of the job.87](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-89.png)
![Canceling a print job before printing has startedWindows1. Double-click the printer icon on the task tray of your computer.2. Select the print job you want to cancel, click the [Document] menu, and then click[Cancel].Mac OS X1. From the Apple menu, select [System Preferences...].2. Under "Hardware", click [Print & Fax] or [Print & Scan].3. Double-click the machine from "Printers".4. Select the print job you want to cancel, and then click [Delete].• If you cancel a print job that has already been processed, printing may continue for a few pagesbefore being canceled.• It may take a while to cancel a large print job.Canceling a print job while printing1. Press the [Clear/Stop] key.DAC5173. Printing Documents88](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-90.png)
![If a Paper Mismatch OccursThe machine reports an error if:• The paper size or type does not match the print job's settings when [Input Tray:] is set to [Auto TraySelect].There are two ways to resolve these errors:Continue printing using mismatched paperUse the form-feed function to ignore the error and print using mismatched paper.Reset the print jobCancel printing.Continuing Printing Using Mismatched PaperIf the paper is too small for the print job, the printed image will be cropped.1. Press [FormFeed] while the error message is being displayed.Resetting the Print Job1. When the error message is displayed, press [JobReset].If a Paper Mismatch Occurs89](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-91.png)
![Printing Confidential DocumentsBy the Locked Print function, you can password-protect print jobs.This means that your job is printed only after you enter the password using the machine's control panel.This function prevents unauthorized users from seeing sensitive documents at the machine.• This function is available for the Type 2 model only.• This function is only available when using the PCL printer driver, and printing from a computerrunning a Windows operating system.• The procedure in this section is an example based on Windows 7.Storing a Locked Print fileThis section explains how to store a Locked Print file in the machine using the printer driver.1. Open the file you want to print on your computer.2. On the [File] menu, click [Print...].3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].4. Click the [Setup] tab, and then select [Locked Print].The [Password:] and [User ID:] text boxes become available.The [User ID:] text box contains the login user name of your computer account or the user codeused for the previous Locked Print job.5. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumericcharacters), and then click [OK].The user code will be used to identify your Locked Print file on the machine's control panel.6. Execute a print command.The print job is stored in the machine as a Locked Print file. You can print the file by entering thepassword using the control panel.• The Locked Print file is automatically erased from the machine's memory when it is printed out, orwhen the machine's power is turned off.• The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.• Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Printfile for the period of time specified in [Locked Print] under system settings before canceling the job.Within this time, you can print or delete the new Locked Print file. You can also print or delete anexisting Locked Print file so that the new Locked Print file can be stored in the machine.3. Printing Documents90](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-92.png)
![• When a Locked Print job is canceled, the machine automatically logs the cancellation. You can usethis log to identify which Locked Print jobs have been canceled.Printing a Locked Print fileWhen there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appearson the machine's control panel display when the machine is in the copier mode.A41 Mixed[100 ]1Press User Tools keyUse the following procedure to unlock and print the Locked Print file.1. When the Locked Print message is displayed, press the [User Tools] key.2. Press the [ ] or [ ] key to select the file you want to print, and then press the [OK] key.Identify the Locked Print file by checking its time stamp and user ID.3. Press [Print].4. Enter the password using the number keys, and then press the [OK] key.The Locked Print file is printed.• To enter the menu for changing the machine's settings, press the [Scanner] or [Facsimile] key, andthen press the [User Tools] key. To print a Locked Print file, press the [Copy] key to return to thecopier mode.• You cannot print a Locked Print file while the machine is currently printing. The machine beeps ifyou try to do so.• While entering a password using the control panel, the machine cannot process other print jobs.Printing Confidential Documents91](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-93.png)
![• The Locked Print file is automatically erased from the machine's memory when it is printed out, orwhen the machine's power is turned off.Deleting a Locked Print fileIf there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears onthe machine's control panel display when the machine is in the copier mode.A41 Mixed[100 ]1Press User Tools keyUse the following procedure to delete a Locked Print file. You do not need to enter a password to deletea Locked Print file.1. When the Locked Print message is displayed, press the [User Tools] key.2. Press the [ ] or [ ] key to select the file you want to delete, and then press the [OK] key.Identify the Locked Print file by checking its time stamp and user ID.3. Press [Delete].The Locked Print file is deleted.If there are Locked Print files/logs remaining in the machine, the display returns to the list of LockedPrint files/logs. If there are none remaining, the display returns to the initial screen.• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]key, and then press the [User Tools] key. To delete a Locked Print file, press the [Copy] key toreturn to the copier mode.3. Printing Documents92](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-94.png)
![Checking which Locked Print File Jobs Have Been CanceledWhen a Locked Print job is canceled, the machine automatically logs the cancellation. If the machinehas created a cancellation log, “Locked Print Job Deleted Press User Tools key” will appear on thecontrol panel display when the machine is in the copier mode.A41 Mixed[100 ]1Press User Tools keyUse the following procedure to check which Locked Print file jobs have been canceled.1. When the Locked Print message is displayed, press the [User Tools] key.2. Press the [ ] or [ ] key to find a file whose name starts with an "!" mark.The "!" mark indicates that the job has been canceled.Identify the Locked Print file by checking its time stamp and user ID.To delete the log entry, proceed to the following steps.3. Press the [OK] key.4. Press [Delete].The log is deleted.If there are Locked Print logs/files remaining in the machine, the display returns to the list of LockedPrint logs/files. If there are none remaining, the display returns to the initial screen.• To enter the menu for changing the machine's settings, press the [Scanner] key or the [Facsimile]key, and then press the [User Tools] key. To check the Locked Print log, press the [Copy] key toreturn to the copier mode.Printing Confidential Documents93](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-95.png)
![Using ICM (Image Color Matching)You can use Windows ICM function to reproduce colors that appear on the computer screen asclose as they are on printed paper.To use this function, the color profile must be added to the computer. You can find the color profilein the ICM folder stored on the provided printer driver CD-ROM. For information about adding acolor profile, search Windows Help for "color profile", and then see the appropriate topic.• Some of the functions described above might not be available depending on the printer driver oroperating system. For details, see the printer driver Help.Print Output FunctionsYou can specify the form of print outputs according to your purposes. This section briefly describes someof the settings that you can specify.Printing multiple sets of a documentYou can print multiple sets of the same document.Collating the output in document batchesYou can print complete sets of a multiple-page document one set at a time (P1, P2, P1, P2 ...). If thisfunction is not used when printing multiple sets, prints will be output in page batches (P1, P1, P2,P2 ...). This function is useful when, for example, making presentation materials.Changing orientation or rotating the imageYou can change the orientation of an image to portrait or landscape. You can also rotate theimage by 180 degrees. Use rotation to prevent an image from being printed upside down whenusing paper with a predefined top and bottom (such as letterhead paper).Printing multiple pages per sheetYou can print multiple pages onto one sheet of paper.When using this function, a suitable reduction ratio is selected automatically based on the papersize and the number of pages you want to fit on each sheet.Printing on both sides of paper (duplex printing)You can print on both sides of paper.Reducing or enlarging the documentYou can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.You can also reduce or enlarge documents automatically to fit a specific paper size. This function isuseful, for example, when printing Web pages.If the [Enable Large Papers] option is selected, A3/11 × 17/B4/8K documents can be scaled toa size that the machine supports, so that it can then be printed out.3. Printing Documents100](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-102.png)
![Not printing of blank pagesIf a print job contains blank pages, they can be prevented from being printed.Note that this setting has higher priority than [Blank Page Print] under printer feature settings of thecontrol panel.Printing with a cover pageYou can add a cover page to the print job.You can select to leave the cover page blank, or print the first page of the document on the coverpage. If a cover page is inserted into a duplex job, you can print on its back side also.Paper for the cover page can either be the same as or different from the remaining pages.Printing on custom size paperYou can print using non-standard size paper by specifying the size of the paper as custom size.To specify the custom paper size, select [Custom Paper Size] from the [Document Size:] list, andthen click the [Custom Paper Size...] button in the lower part of the dialog box to configure thepaper size.Superimposing text on prints (watermark)You can superimpose watermark text on prints. Various predefined watermarks are provided. Youcan also create your own watermarks.• Some of the functions described above might not be available depending on the printer driver oroperating system. For details, see the printer driver Help.Using Various Print Functions101](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-103.png)
![4. Copying OriginalsCopier Mode ScreenThis section provides information about the screen when the machine is in copier mode.By default, the display shows the copier screen when the machine is turned on.If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switchto the copier screen.DAC505Screen in standby modeDAC6001. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current tray, reproduction ratio, and scan settings.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.4. Copy quantityDisplays the current copy quantity. You can change the copy quantity using the number keys.• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. Fordetails, see page 228 "Administrator Settings".103](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-105.png)
![Basic Operation• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.1. Press the [Copy] key.DAC5052. Place the original on the exposure glass or in the ADF.To place the original, see page 82 "Placing Originals".If necessary, configure advanced photocopy settings.3. To make multiple copies, enter the number of copies using the number keys.4. Press the [B&W Start] key or [Color Start] key.DAC519To make black-and-white photocopies, press the [B&W Start] key.To make color photocopies, press the [Color Start] key.• The maximum number of copies is 99.4. Copying Originals104](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-106.png)
![• You can change the paper tray for the current job by pressing the [ ] or [ ] key. If tray 2 isinstalled, you can select to change the paper tray automatically according to the paper size (A4 orLetter).• You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you setthe machine to switch between Tray 1 and 2 automatically depending on the paper size in thissetting, you can also specify the tray the machine uses first in [Paper Tray Priority] under tray papersettings. For [Select Paper], see page 193 "Copier Features Settings". For [Paper Tray Priority], seepage 215 "Tray Paper Settings".• When making multiple copies of a multi-page document, you can select whether copies are outputin collated sets, or in page batches in the [Sort] setting under copy settings. [Sort] cannot be usedwith the bypass tray. For [Sort], see page 193 "Copier Features Settings".• If a paper jam occurs, printing stops after the current page has been printed out. After the jammedpaper is removed, printing restarts from the jammed page automatically.• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy theoriginals again starting from the jammed page. For the direction to remove the jammed paper, seepage 295 "Removing Paper Jams".Canceling a CopyWhile scanning the originalIf copying is canceled while the machine is scanning the original, copying is canceled immediatelyand there is no printout.If originals are placed in the ADF, scanning is canceled immediately and all originals are ejected.While printingIf copying is canceled during printing, the photocopy process is canceled after the current pagehas been printed out.Follow the procedure below to cancel copying.1. Press the [Copy] key.DAC505Basic Operation105](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-107.png)
![2. Press the [Clear/Stop] key.DAC5174. Copying Originals106](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-108.png)
![Specifying Reduce/Enlarge1. Press the [Reduce/Enlarge] key.DAC5122. Press [Reduce], [Enlarge], or [Zoom].For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],specify the desired ratio using the number keys.3. Press the [OK] key.• You can change the machine's default [Reduce/Enlarge] setting to always make photocopies inthe specified ratio. For details, see page 193 "Copier Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.4. Copying Originals108](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-110.png)
![PortraitLandscapeOriginal CopyCMF260Top to Top Top to BottomTop to Top Top to BottomSpecifying Combined and 2-sided Copies1. Press [Dup/Comb].2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the[OK] key.4. Press the [Escape] key.The screen will show the selected copy mode.• You can change the machine's default [Duplex/Combine] setting to always make photocopies incombine mode. For details, see page 193 "Copier Features Settings".• Setting combined and 2-sided copying automatically disables the [ID Card Copy] setting.• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.4. Copying Originals112](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-114.png)
![Copying 2-Sided Originals with 2-Sided andCombined Printing (Manual 2-Sided Copying)This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages toone sheet, or copy four original pages to one sheet with two pages per side.DAC602DAC603DAC603• [2Sd 1Orig->Comb 2on1 1Sd], [2Sd 2Orig->Comb 4on1 1Sd], [2 Sided Orig->2 Sided Copy],[2Sd 2Orig->Comb 2on1 2Sd], or [2Sd 4Orig->Comb 4on1 2Sd] is available for copying usingthe ADF, but not using the exposure glass.• Copy to the front and back of the sheet in the same color mode. If you try to copy in a differentmode, an alarm sounds.The following six types of manual 2-sided copying are available.2Sd 1Orig->Comb 2on1 1SdCopies one 2-sided original to one side of a sheet.2Sd 2Orig->Comb 4on1 1SdCopies two 2-sided originals to one side of a sheet.2 Sided Orig->2 Sided CopyMakes 2-sided copies of 2-sided originals.Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying)113](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-115.png)
![2Sd 2Orig->Comb 2on1 2SdCopies both sides of one 2-sided original to one side of a sheet, and both sides of another 2-sidedoriginal to the other side of the sheet.2Sd 4Orig->Comb 4on1 2SdCopies four 2-sided originals to one sheet with four pages per side.Manual 2 Sided Scan ModeSelect this mode to make 2-sided copies using the exposure glass.Manually Performing 2-Sided Copying Using the ADF• Make sure the same number of pages will be printed on the front and back of all sheets.Otherwise, the job will be reset.1. Press [Dup/Comb].2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the[OK] key.4. Place all 2-sided originals into the ADF with their fronts facing up.5. Press the [B&W Start] key or [Color Start] key.6. After all originals are delivered, place them into the ADF again with their fronts facingdown.7. Press the [B&W Start] key or [Color Start] key again.Use the same mode (color or black-and-white) for both sides.After all pages have been scanned, copying starts.• After you place the originals, press the [B&W Start] key or [Color Start] key within the timespecified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 228"Administrator Settings".• If the memory becomes full while originals are being scanned, the job is canceled.Manually Performing 2-Sided Copying Using the Exposure Glass• If you print odd-number pages while using [Manual 2 Sided Scan Mode], you cannot print the lastpage. In this case, print the last page with [Dup/Comb] set to [Off].4. Copying Originals114](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-116.png)
![1. Press [Dup/Comb].2. Press the [ ] or [ ] key to select [Manual 2 Sided Scan Mode], and then press the [OK]key.3. Place the original front side down and top to the machine rear on the exposure glass.Place the originals one by one.4. Press the [B&W Start] key or [Color Start] key.5. After "Set Back Side & Start" appears on the display, place it on the exposure glass againwith its back facing down.6. Press the [B&W Start] key or [Color Start] key again.Use the same mode (color or black-and-white) for both sides.• After you place the originals, press the [B&W Start] key or [Color Start] key within the timespecified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 228"Administrator Settings".• This function is not available with the Sort function.Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying)115](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-117.png)
![Copying Both Sides of an ID Card onto OneSide of PaperThis section explains how to copy the front and back sides of an ID card or other small documents ontoone side of a sheet of paper.• This function is available only when the original is set on the exposure glass, not when it is set in theADF.• To use this function, the paper size used for printing copies must be set to A4 or Letter.Printed paper size Scanned paper sizeA4 A5 (148×210 mm)Letter Half Letter (140×216 mm)CES165Copying an ID Card1. Press the [ID Card Copy] key.DAC508To make the [ID Card Copy] key enable ID card copy mode for the current job, [Shortcut toFunction] under administrator settings must be set to [ID Card Copy Mode].4. Copying Originals116](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-118.png)
![If the ID card copy mode does not appear even though you have pressed the [ID Card Copy] key,set [Shortcut to Function] to [ID Card Copy Mode], and then press the [ID Card Copy] key again.For [Shortcut to Function], see page 228 "Administrator Settings".2. Place the original front side down and top to the machine rear on the exposure glass.Place the original in the center of the A5/Half Letter scan area.DAC6013. Press the [B&W Start] key or [Color Start] key.A message prompting you to place the original back side down on the exposure glass appears onthe display.4. Place the original back side down and top to the machine rear on the exposure glass, andthen press the [B&W Start] key or [Color Start] key again.Use the same mode (color or black-and-white) for both sides.• After you load the originals, press the [B&W Start] key or [Color Start] key within the time specifiedin [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 228"Administrator Settings".• Regardless of the machine's reduction or enlargement ratio setting, an ID card copy will always bemade at 100%.• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.Copying Both Sides of an ID Card onto One Side of Paper117](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-119.png)
![Specifying the Scan SettingsThis section explains how to specify image density and scan quality for the current job.Adjusting Image DensityThere are five image density levels. The higher the density level, the darker the printout.1. Press the [Density] key.DAC5112. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always make copies with a specificdensity level. For details, see page 193 "Copier Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.Selecting the Document Type According to OriginalThere are three document types:MixedSelect this when the original contains both text and photographs or pictures.4. Copying Originals118](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-120.png)
![TextSelect this when the original contains only text and no photographs or pictures.PhotoSelect this when the original contains only photographs or pictures. Use this mode for the followingtypes of original:• Photographs• Pages that are entirely or mainly photographs or pictures, such as magazine pages.Specifying the Original Type1. Press the [Image Quality] key.DAC5102. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.• You can change the machine's default [Original Type] setting to always make copies with aspecific document type. For details, see page 193 "Copier Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.Specifying the Scan Settings119](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-121.png)
![5. Scanning OriginalsScanner Mode ScreenThis section provides information about the screen in scanner mode.By default, the display shows the copier screen when the machine is turned on. If the copier or faxscreen is shown on the display, press the [Scanner] key on the control panel to switch to the scannerscreen.DAC507Screen in standby modeDAC526ReadySpecify Dest.8 1/2 x 11 Scn SizeSing/Mul300 x 300dpi1321. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current scanning mode and scan settings.• When "Specify Dest." is displayed:Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.• When "Save Scn Data to USB" is displayed:A USB flash disk is inserted in the machine, and the Scan to USB function can be used.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.• The machine's default mode at power on can be specified in the [Function Priority] setting under[Admin. Tools]. For [Function Priority], see page 228 "Administrator Settings".121](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-123.png)
![Registering Scan DestinationsThis section explains how to register scan destinations in the Address Book. To send scanned files to ane-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not beresponsible for any damages resulting from such data loss. Be sure to create backup files of theAddress Book data periodically.• Depending on your network environment, the Scan to FTP and Scan to Folder functions mayrequire a user name and password to be correctly entered in the destination information. In suchcases, after registering destinations, check that the user name and password are correctly enteredby sending test documents to those destinations by clicking [Connection Test].The Address Book can contain up to 100 entries, including 20 Quick Dial entries.Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touchbutton.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Scan Destination].3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].4. Register information as necessary.The information you must register varies depending on the destination type. For details, see thetables below.5. Enter the administrator password if required.6. Click [Apply].7. Close the Web browser.5. Scanning Originals122](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-124.png)
![Item Setting DescriptionScan Size OptionalSelect the scanning size for the original from A5, B5,A4, Executive, Half Letter, Letter, Legal, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. These keys increase or decrease the imagedensity in single increments up to 5.Scan to FTP SettingsItem Setting DescriptionQuick Dial Number Optional Select when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The name specified here willbe shown on the screen when selecting a scandestination. Can contain up to 16 characters.Hostname or IP Address Required Name or IP address of the FTP server. Can contain upto 64 characters.File Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.5. Scanning Originals124](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-126.png)
![Item Setting DescriptionFile Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.FTP User Name Optional User name for logging in to the FTP server. Cancontain up to 32 characters.FTP Password Optional Password for logging in to the FTP server. Can containup to 32 characters.Directory Optional Name of the FTP server directory where scanned filesare stored. Can contain up to 64 characters.Notification E-mail Address Optional E-mail address to which a notification is sent aftertransmission. Can contain up to 64 characters.Scan Size OptionalSelect the scanning size for the original from A5, B5,A4, Executive, Half Letter, Letter, Legal, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. These keys increase or decrease the imagedensity in single increments up to 5.Connection Test - A connection test is performed to check whether thespecified FTP server exists.Registering Scan Destinations125](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-127.png)
![Item Setting DescriptionFile Format (Color/GrayScale) RequiredFile format of the scanned file when scanning in color.PDF or JPEG can be selected. PDF supports multiplepages in a document, but JPEG does not.File Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be selected. Both formatssupport multiple pages in a document.Scan Size OptionalSelect the scanning size for the original from A5, B5,A4, Executive, Half Letter, Letter, Legal, or custom size.If you select custom size, select [mm] or [Inch], andthen specify the width and length.Resolution Optional Select the scan resolution from 100×100, 150×150,200×200, 300×300, 400×400, or 600×600 dpi.Density OptionalSpecify the image density by clicking the right or leftbuttons. These keys increase or decrease the imagedensity in single increments up to 5.Connection Test - A connection test is performed to check whether thespecified shared folder exists.• To send files via e-mail, SMTP and DNS settings must be configured properly. For details aboutSMTP and DNS settings, see page 255 "DNS Tab" and page 258 "SMTP Tab".• If you are using the Scan to E-mail function, select a time zone according to your geographiclocation to send email with correct transmission date and time. For details about the time zonesetting, see page 258 "SMTP Tab".• To send files to an FTP server or computer, the user name, password, and directory must beconfigured properly.• On a network that uses a DNS server, specify a computer name in [Service Name] and the nameof the domain to which the computer belongs in [Domain]. In this case, also configure the DNSrelated settings using Web Image Monitor.• The Scan to Folder destination must operate on one of the following operating systems: WindowsXP/Vista/7/8, Windows Server 2003/2003 R2/2008/2008 R2/2012, or Mac OS X 10.6.• Scan destinations cannot be registered using the control panel.Registering Scan Destinations127](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-129.png)
![Modifying Scan DestinationsThis section explains how to modify the information of registered destinations.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Scan Destination].3. Click the [E-mail Address], [FTP], or [Folder] tab.4. Select the entry to modify, and then click [Change].5. Modify settings as necessary.6. Enter the administrator password if required.7. Click [Apply].8. Close the Web browser.• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]page. To do this, select the desired entry, click [Delete], and then click [Apply] again on aconfirmation page.• The machine will notify you if the destination you want to modify is set as a forwarding destinationof received faxes. For details about fax forwarding settings, see page 245 "Fax Tab".Deleting Scan DestinationsThis section explains how to delete registered destinations.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Scan Destination].3. Click the [E-mail Address], [FTP], or [Folder] tab.4. Select the entry to delete, and then click [Delete].5. Confirm that the entry you have selected is the entry that you want to delete.6. Enter the administrator password if required.7. Click [Apply].8. Close the Web browser.• The machine will notify you if the destination you want to delete is set as a forwarding destination ofreceived faxes. If you delete the destination anyway, reconfigure the fax forwarding setting. Fordetails about fax forwarding settings, see page 245 "Fax Tab".5. Scanning Originals128](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-130.png)
![Basic OperationScanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTPserver (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USBflash disk (Scan to USB).The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a networkconnection. No network connection is required for the Scan to USB function; you can send scanned filesdirectly to a USB flash disk inserted into the front of the machine.Scan to E-mail/FTP/FolderThis section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to acomputer. The scanned file is sent via E-mail, to an FTP server, or a computer, depending on thespecified destination.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register thedestination in the Address Book using Web Image Monitor. For details, see page 122 "RegisteringScan Destinations".• If a USB flash disk is inserted in the machine, scanning functions other than Scan to USB are notpossible from the control panel. Make sure there is no USB flash disk inserted in the machine.1. Place the original on the exposure glass or in the ADF.To place the original, see page 82 "Placing Originals".2. Press the [Scanner] key.DAC507Basic Operation129](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-131.png)
![3. Press the [Address Book] key.Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administratorsettings is set to [Select Scanner Dest.]. Press the key to switch to the scanner destination selectionmenu. For [Shortcut to Function], see page 228 "Administrator Settings".4. Press the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key.5. Search for the desired destination by pressing the [ ] or [ ] key to scroll the AddressBook, and then press the [OK] key.When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For scan settings, see page 136 "Specifying the ScanSettings".6. Press the [B&W Start] key or the [Color Start] key.DAC519To scan in black and white, press the [B&W Start] key.To scan in color, press the [Color Start] key.Depending on the machine's settings, you may see the following screen on the display whenscanning from the exposure glass.Start Scanning Next?If you see this screen, proceed to the next step.7. If you have more originals to scan, place the next original on the exposure glass, andthen press [Yes]. Repeat this step until all originals are scanned.8. When all originals have been scanned, press [No] to start sending the scanned file.• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.5. Scanning Originals130](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-132.png)
![• You can also specify a destination using the One Touch buttons, [Pause/Redial] key. For details,see page 131 "Specifying the scan destination using the One Touch buttons or [Pause/Redial]key".• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on theexposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], seepage 198 "Scanner Features Settings".• If [Single/ Multi Page] under scanner settings is set to [Multi-page], you can scan multiple pages tocreate a single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file will be created for every page scanned. For details, see page 198 "Scanner FeaturesSettings".• If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scanthe entire originals again. For the direction to remove paper jammed in the ADF, see page 301"Removing Scanning Jams".Specifying the scan destination using the One Touch buttons or [Pause/Redial] keyThis section explains how to specify a destination using the following keys:• One Touch buttonsUse these to specify destinations registered as Quick Dial entries.• [Pause/Redial] keyPress this to specify the last used destination as the destination for the current job.Using the One Touch buttonsPress the One Touch button to which the desired Quick Dial entry is registered.Press the [Shift] key to toggle the One Touch buttons between Quick Dial entries Nos.1 to 10 andNos. 11 to 20.DAC516Using the [Pause/Redial] keyPress the [Pause/Redial] key to select the last used destination.Basic Operation131](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-133.png)
![DAC515• When you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings using the control panel. For scan settings, see page 136 "Specifying the ScanSettings".• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.• To select destinations not registered as Quick Dial entries, use the [Address Book] key. Forspecifying destinations using the [Address Book] key, see page 129 "Scan to E-mail/FTP/Folder".• You can press the [Clear/Stop] key to clear the destination.Basic Operation for Scan to USBThis section describes the basic operation for sending scanned files to a USB flash disk.• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.• This machine does not support the use of USB flash disks connected to external USB hubs. Insertyour USB flash disk directly into the USB flash disk port located at the top left corner of themachine.• Certain types of USB flash disks cannot be used.• Select to enable the Scan to USB feature, specify [Active] for the [Save Scn Data to USB] settingfirst. For details, see page 228 "Administrator Settings".5. Scanning Originals132](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-134.png)
![1. Insert your USB flash disk into the USB flash disk port.12DAC0312. Press the [Scanner] key.DAC507"Loading..." appears on the display. Wait until the display changes to show "Save Scn Data toUSB" (the duration depends on your USB flash disk).3. Place the original on the exposure glass or in the ADF.If necessary, configure advanced scan settings. For details, see page 118 "Specifying the ScanSettings".4. Press the [B&W Start] key or the [Color Start] key.DAC519To scan in black and white, press the [B&W Start] key.Basic Operation133](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-135.png)
![To scan in color, press the [Color Start] key.Depending on the machine's setting, you will see the following screen on the display.• When in halftone black-and-white scanning mode:• When in color or gray scale black-and-white scanning mode:5. Press the appropriate selection key according to the desired file format.Depending on the machine's settings, you may see the following screen on the display whenscanning from the exposure glass.Start Scanning Next?If you see this screen, proceed to the next step. If not, proceed to Step 8.6. If you have more originals to scan, place the next original on the exposure glass, andthen press [Yes]. Repeat this step until all originals are scanned.7. When all originals have been scanned, press [No] to start sending the scanned file.8. Confirm that "Ready" appears on the display.The scanned file is created in the root directory of the USB flash disk.9. Remove the USB flash disk from the machine.Make sure to close the cover of the USB flash disk port after use.• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.• You can configure the machine to perform black-and-white scanning in halftone or grayscale bychanging [B&W Scanning Mode] setting under scanner settings. For details about [B&W ScanningMode], see page 198 "Scanner Features Settings".5. Scanning Originals134](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-136.png)
![• If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on theexposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], seepage 198 "Scanner Features Settings".• If the [Single/ Multi Page] setting under scanner settings is set to [Multi-page], you can scanmultiple pages to create a single PDF or TIFF file containing all pages. However, if the file format isJPEG, a single-page file will be created for every page scanned. For details about [Single/ MultiPage], see page 198 "Scanner Features Settings".• If paper is jammed in the ADF, the scan job will be put on hold. To resume the current job, removethe jammed paper and scan the originals again starting from the jammed page. For details abouthow to remove the paper jammed in the ADF, see page 301 "Removing Scanning Jams".Basic Operation135](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-137.png)
![Specifying the Scan SettingsThis section explains how to specify the scanning size, image density, and resolution for the current job.When a scan destination is specifiedWhen you specify a scan destination, the machine's scan settings change automatically accordingto the information registered for that destination in the Address Book. If necessary, you can changethe scan settings for the current job using the control panel.• The machine maintains the preset scan settings for the current destination until the machine returnsto standby mode.• Changing the preset scan settings for the current destination does not change the informationregistered in the Address Book.• If you specify the last used destination, the preset scan settings become effective again, even if youhave changed the settings for the previous job.Specifying the Scanning Size According to the Size of the OriginalThis section explains how to specify the scanning size according to the size of the current original.1. Press [Reduce/Enlarge] key or [Scn Size].DAC5122. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.If you selected anything other than [Custom Size], you do not need to perform the remaining stepsof the procedure.3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.4. Enter the width using the number keys, and then press the [OK] key.To enter a decimal point, press the [ ] key.5. Enter the length using the number keys, and then press the [OK] key.To enter a decimal point, press the [ ] key.5. Scanning Originals136](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-138.png)
![• You can change the machine's default [Scan Size] setting to always scan originals with a specificscanning size. For details, see page 198 "Scanner Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changedAdjusting Image DensityThis section explains how to adjust image density for the current job.There are five image density levels. The higher the density level, the darker the scanned image.1. Press the [Density] key.DAC5112. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always scan with a specific density level.For details, see page 198 "Scanner Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.Specifying the Scan Settings137](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-139.png)
![• When the machine's default for the same setting is changed.Specifying ResolutionThis section explains how to specify the scan resolution for the current job.There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.1. Press the [Image Quality] key.DAC5102. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]key.• You can change the machine's default [Resolution] setting to always scan with a specific resolutionlevel. For details, see page 198 "Scanner Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For details, see page 228 "Administrator Settings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.5. Scanning Originals138](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-140.png)
![Scanning from a ComputerScanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning)allows you to operate the machine from your computer and scan originals into your computer directly.Basic Operation for TWAIN ScanningThis section describes the basic TWAIN scanning operation.TWAIN scanning is possible if a TWAIN-compatible application is running on your computer.Using TWAIN ScannerThis section describes the preparations and procedure for using the TWAIN scanner.• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.• To use the TWAIN scanner, a TWAIN-compliant application must be installed.To use the machine as a TWAIN scanner, first do the following:• Install the TWAIN driver.• Install a TWAIN-compliant application.TWAIN ScanningTWAIN scanning is possible if your computer is running a TWAIN-compatible application.1. Place the original on the exposure glass or in the ADF.2. Open the properties dialog box for this machine using a TWAIN-compatible application.3. Configure the scan settings as required, and then click [Scan].Scanning from a Computer139](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-141.png)
![Settings you can configure in the TWAIN dialog boxDAC52512345671. Scanner:Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] todiscover all available scanners connected via USB or the network.2. Original:Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.3. Original typeAccording to your original, select a setting from the list of options detailed below, or select [Custom...] toconfigure your own scan settings. "Mode", "Resolution", and "Size" under "Scan Configuration" will changeaccording to the Original type setting you selected here.• When using the exposure glass:[Editing Text(OCR)][Faxing, Filing, or Copying][Black and White Photo][Color Document - Fast][Color Document - Better Quality][Custom...]• When using the ADF:[ADF-Faster][ADF-Better][ADF - Gray]5. Scanning Originals140](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-142.png)
![[Custom...]4. Mode:Select from color, grayscale, or black-and-white.5. Resolution:Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.Note that increasing the resolution also increases the file size and scanning time.Selectable resolutions vary depending on where the original is set.• When using the exposure glass:75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined• When using the ADF:75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined6. Size:Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, youcan change the scanning size with your mouse in the preview area. You can select the unit of measure from[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, seethe TWAIN Help.7. Scan task: (when using the exposure glass)Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and thenclick [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original.• If the scan data is larger than the memory capacity, an error message appears and scanning iscanceled. If this happens, specify a lower resolution and scan the original again.Basic Operation for WIA Scanning1. Place the original on the exposure glass or in the ADF.2. On the [Start] menu on your computer, click [Devices and Printers].3. Right-click the icon of the printer model you want to use, and then click [Start scan] toopen the dialog box for the scan settings.4. In the dialog box, configure the scan settings as required, and then click [Scan].5. Click [Import].Scanning from a Computer141](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-143.png)
![6. Sending and Receiving a FaxFax Mode ScreenThis section provides information about the screen in fax mode.By default, the display shows the copier screen when the machine is turned on.If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel toswitch to the fax screen.DAC506Screen in standby modeDAC001Del FileRX File41321. Current status or messagesDisplays the current status or messages.2. Current settingsDisplays the current density and resolution settings.3. Selection key itemsDisplays the functions you can use by pressing the corresponding selection keys.4. Current date and timeShows the current date and time.• The machine's default mode at power on can be specified in the [Function Priority] setting under[Admin. Tools]. For [Function Priority], see page 228 "Administrator Settings".143](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-145.png)
![• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. Forsetting the date and time, see page 145 "Setting the Date and Time".• If the Alert indicator flashes on the initial fax display, press the [Copy] key and check the displayedmessage.6. Sending and Receiving a Fax144](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-146.png)
![Setting the Date and Time1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key.For the date and time display format, see page 228 "Administrator Settings".7. Enter the current date using the number keys, and then press the [OK] key.You can press the [ ] or [ ] key to move between fields.8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key.10. Enter the current time using the number keys, and then press the [OK] key.If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM].You can press the [ ] or [ ] key to move between fields.11. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For[Admin. Tools Lock], see page 228 "Administrator Settings".Setting the Date and Time145](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-147.png)
![Entering CharactersTo enter characters, use keys as follows:To enter a digitPress a number key.To delete a characterPress the [ ] key.To enter a fax number• To enter a numberUse the number keys.• To enter characters other than digits" ": Press the [ ] key." ": Press the [ ] key.Pause: Press the [Pause/Redial] key. "P" appears on the screen.Space: Press the [ ] key.To enter a nameLetters, numbers, and symbols can be entered using the number keys.To enter two characters consecutively that use the same number key, press the [ ] key to move thecursor before entering the second character.DAC442œ\~• Characters you can enter depend on the setting you are configuring.6. Sending and Receiving a Fax146](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-148.png)
![• If the number you entered is too large or too small for the setting, it will not be accepted. If youpress the [OK] key, the machine will increase or decrease the number to the minimum or maximumvalue for the setting.Entering Characters147](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-149.png)
![Registering Fax DestinationsThis section explains how to register fax destinations in the Address Book using the control panel or WebImage Monitor. The Address Book allows you to specify fax destinations quickly and easily.• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not beresponsible for any damages resulting from such data loss. Be sure to create backup files of theAddress Book data periodically. For details about creating backup files, see page 269 "BackupSetting Tab".The Address Book can contain up to 220 entries (20 Quick Dial entries and 200 Speed Dial entries).Quick Dial entriesDestinations registered as Quick Dial entries can be selected by pressing the corresponding OneTouch button.Speed Dial entriesDestinations registered as Speed Dial entries can be selected from the Address Book. Press the[Address Book] key, and then select the desired entry using the [ ] or [ ] key.Registering Fax Destinations Using the Control Panel1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and thenpress the [OK] key.6. Sending and Receiving a Fax148](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-150.png)
![5. Press the [ ] or [ ] key to select [No.:], and then enter the desired Quick Dial number (1to 20) or Speed Dial number (1 to 200) using the number keys.If a destination is already registered for the input number, the fax number and fax name registeredfor that number appear.6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40characters).7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20characters).For entering characters, see page 146 "Entering Characters".8. Confirm the setting, and then press the [OK] key.9. Press the [User Tools] key to return to the initial screen.• Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administratorsettings is set to [Address Book for FAX]. Press the key to switch to the [Address book] menu. For[Shortcut to Function], see page 228 "Administrator Settings".• A fax number can contain 0 to 9, pause, " ", " ", and space.• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting underfax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialingmode from pulse to tone temporarily.• If the machine is connected to the telephone network through a PBX, make sure to enter the outsideline access number specified in [PBX Access Number] before the fax number. For [PBX AccessNumber], see page 228 "Administrator Settings".• Use Web Image Monitor to register an Internet Fax destination (an e-mail address). For detailsabout registering an Internet Fax destination, see page 148 "Registering Fax Destinations".• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For[Admin. Tools Lock], see page 228 "Administrator Settings".Registering Fax Destinations149](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-151.png)
![Modifying or deleting fax destinations1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. Fordetails about [Admin. Tools Lock], see page 228 "Administrator Settings".4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and thenpress the [OK] key.5. Press the [ ] or [ ] key to select [No.:], and then enter the desired Quick Dial number (1to 20 or Speed Dial number (1 to 200) using the number keys.The fax number and fax name registered for that number appear.6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40characters).If you want to delete the fax number, press the [ ] key until the current number is deleted.7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20characters).For details about entering characters, see page 146 "Entering Characters".If you want to delete the fax name, press the [ ] key until the current name is deleted.8. Confirm the setting, and then press the [OK] key.9. Press the [User Tools] key to return to the initial screen.Registering Fax Destinations Using Web Image Monitor1. Start the Web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].6. Sending and Receiving a Fax150](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-152.png)
![3. From the [Destination Type] list, select [Fax].4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registrationnumber from the list.5. Register information as necessary.6. Enter the administrator password if required.7. Click [Apply].8. Close the Web browser.Fax destination settingsItem Setting DescriptionQuick Dial Number /Speed Dial Number Required Select the number to which you want to register QuickDial or Speed Dial destination.Name OptionalName of the destination. The name specified here willbe shown on the screen when selecting a faxdestination. Can contain up to 20 characters.Fax Number RequiredFax number of the destination. Can contain up to 40characters.If the machine is connected to the telephone networkthrough a PBX, make sure to enter the outside lineaccess number specified in [PBX Access Number]before the fax number. For [PBX Access Number], seepage 228 "Administrator Settings".E-mail Address OptionalE-mail address of the destination of the Internet Fax.Can contain up to 64 characters.This setting appears only for the Type 2 model.• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.Registering Fax Destinations151](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-153.png)
![• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting underfax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".• For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialingmode from pulse to tone temporarily.Modifying fax destinations1. Start the Web browser and access the machine by entering its IP address.2. Click [Quick Dial Destination] or [Fax Speed Dial Destination].If you modify the Speed Dial entry, proceed to Step 4.3. Click [Fax Quick Dial Destination].4. Select the entry to modify, and then click [Change].If you want to delete the entry, click [Delete].5. Modify settings as necessary.To delete the entry, confirm the entry you have selected.6. Enter the administrator password if required.7. Click [Apply].8. Close the Web browser.Preventing Transmission to the Wrong DestinationIf you want to prevent documents being sent to the wrong destination, you can configure the machine toprompt users twice for the destination, or to display the entered destination prior to transmission.Re-entering a fax number to confirm destinationEnter the fax number again to confirm the destination is correct.Transmission is disabled if the confirmation fax number does not match the first fax number. This functionhelps prevent users accidentally sending faxes to the wrong destination.• This function is available only when an administrator password is specified.6. Sending and Receiving a Fax152](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-154.png)
![1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [Fax Number Confirmation], and then press the [OK]key.5. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.6. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For[Admin. Tools Lock], see page 228 "Administrator Settings".Registering Fax Destinations153](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-155.png)
![Sending a Fax• It is recommended that you call the receiver and confirm with them when sending importantdocuments.Selecting Transmission ModeThere are two transmission modes: Memory Transmission and Immediate Transmission.Memory TransmissionIn this mode, the machine scans several originals into memory and sends them all at once. This isconvenient when you are in a hurry and want to take the document away from the machine. In thismode, you can send a fax to multiple destinations. You can enable the [Auto Redial] setting underfax transmission settings to set the machine to automatically redial the destination if the line is busyor an error occurs during transmission.The number of redial attempts is preset to two or three times, depending on the [Country] settingunder [Admin. Tools], in five-minute intervals. For details, see page 200 "Fax TransmissionFeatures Settings".Immediate TransmissionIn this mode, the machine scans the original and faxes it simultaneously, without storing it inmemory. This is convenient when you want to send an original quickly. In this mode, you can onlyspecify one destination.1. Press the [Facsimile] key, and then press the [ ] or [ ] key.DAC520Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administratorsettings is set to [Fax Immediate TX]. Press the key to switch to the [Immediate TX] menu. For[Shortcut to Function], see page 228 "Administrator Settings".2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.6. Sending and Receiving a Fax154](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-156.png)
![3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]key.For Memory Transmission, select [Off].For Immediate Transmission, select [On] or [Next Fax Only].4. Press the [User Tools] key to return to the initial screen.Internet Fax TransmissionYou can send faxes over the Internet. When you send faxes to Internet Fax destinations, the machineconverts scanned images to TIFF-F format files and send them as attachments to e-mail.• The level of security for Internet communications is low. It is recommended that you use thetelephone network for confidential communications.• Internet Fax delivery might be delayed due to network congestion. Use a telephone line if the faxneeds to be delivered in a timely manner.• This function is available for the Type 2 model only.• The Internet Fax function supported by this machine is compliant with ITU-T Recommendation T.37(Simple Mode).• To use the Internet Fax function, network settings must be configured properly. For details aboutnetwork settings, see page 253 "Configuring the Network Settings".• Internet Fax transmission may take some time before it starts. The machine needs a certain amountof time to convert data in memory prior to transmission.• Depending on e-mail environment conditions, you may not be able to fax large images.• The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolutionif "Photo" resolution has been specified.• If the faxes are received on a computer, a viewer application needs to be installed in order to viewthe documents.Basic Operation for Sending a Fax• The original in the ADF takes precedence over the original on the exposure glass if you placeoriginals both in the ADF and on the exposure glass.Sending a Fax155](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-157.png)
![1. Press the [Facsimile] key.DAC5062. Place the original on the exposure glass or in the ADF.To place the originals, see page 82 "Placing Originals".3. Enter the fax number (up to 40 characters) using the number keys, or specify adestination using the One Touch buttons or Speed Dial function.• For details about entering characters, see page 146 "Entering Characters".• For details about specifying destinations using the One Touch buttons or Speed Dial function,see page 160 "Specifying the Fax Destination".• If the machine is connected to the telephone network through a PBX, make sure to enter theoutside line access number specified in [PBX Access Number] before the fax number. For [PBXAccess Number], see page 228 "Administrator Settings".• To specify an Internet Fax destination, use the One Touch buttons or Speed Dial function.4. Press the [B&W Start] key.DAC518• Depending on the machine's settings, you may be prompted to enter the fax number again ifyou manually entered the fax number. In this case, re-enter the number within 60 seconds, ifthe fax numbers do not match, go back to Step 3. For details about [Fax NumberConfirmation], see page 152 "Preventing Transmission to the Wrong Destination".• When using the exposure glass in Memory Transmission mode, you will be prompted to placeanother original. In this case, proceed to the next step.6. Sending and Receiving a Fax156](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-158.png)
![5. If you place the original on the exposure glass and have more originals to scan, press[Yes] within 60 seconds, place the next original on the exposure glass, and then press[OK]. Repeat this step until all originals are scanned.If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.6. When all originals have been scanned, press [No] to start sending the fax.• A fax number can contain 0 to 9, pause, " ", " ", and space.• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting underfax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialingmode from pulse to tone temporarily.• You can specify multiple destinations and broadcast the fax you are sending. For sending a faxusing the broadcast function, see page 160 "Specifying the Fax Destination".• When [Fax Number Confirmation] is set to [On], the machine prompts you to enter the fax numbertwice only when you dial the destination manually. Destinations specified using the One Touchbuttons, Speed Dial function, or [Pause/Redial] key need not be confirmed. For details about [FaxNumber Confirmation], see page 152 "Preventing Transmission to the Wrong Destination".• When in Memory Transmission mode, you can enable the [Auto Redial] setting under faxtransmission settings to set the machine to automatically redial the destination if the line is busy oran error occurs during transmission. For [Auto Redial], see page 200 "Fax Transmission FeaturesSettings".• When in Memory Transmission mode, the machine's memory may become full while scanning theoriginals. In this case, the screen prompts you to cancel the transmission or to send only the pagesthat have been scanned successfully.• If you specify an Internet Fax destination in Immediate Transmission mode, the mode switches toMemory Transmission mode temporarily.• If paper is jammed in the ADF, the jammed page has not been scanned properly. When themachine is in Immediate Transmission mode, resend the fax starting from the jammed page. Whenin Memory Transmission mode, scan the entire originals again. For details about removing paperjammed in the ADF, see page 301 "Removing Scanning Jams".• The machine can store up to 5 unsent fax jobs.Canceling a TransmissionThis section explains how to cancel a fax transmission.Sending a Fax157](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-159.png)
![Canceling a Transmission Before the Original Is ScannedUse this procedure to cancel a transmission before pressing the [B&W Start] key.1. Press the [Clear/Stop] key.DAC517Canceling a Transmission While the Original Is Being ScannedUse this procedure to cancel scanning or transmitting of the original while it is being scanned.1. Press the [Clear/Stop] key.DAC517Canceling a Transmission After the Original Is Scanned (While a Transmission Is inProgress)Use this procedure to delete a file that is being sent after the original is scanned.6. Sending and Receiving a Fax158](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-160.png)
![1. Press the [Clear/Stop] key while "Transmitting..." is displayed on the display.DAC517• If you cancel a document while it is being sent, the transmission is halted as soon as you finish thecancellation procedure. However, some pages of the document may already have been sent andreceived at the other end.• If the transmission finishes while this procedure is being processed, the transmission is not canceled.Note that the transmission duration is short if an Internet Fax, e-mail transmission, or foldertransmission is being executed.• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.The fax will be sent to the subsequent destinations as normal. For details about sending a fax usingthe broadcast function, see page 160 "Specifying the Fax Destination".Canceling a Transmission After the Original Is Scanned (Before a Transmission Starts)Use this procedure to delete a file stored in memory before its transmission starts.Use the following procedure to delete a file stored in memory (such as automatic redial) before itstransmission starts.1. Confirm that the initial screen for Fax settings is shown on the display.For details about the initial screen, see page 143 "Fax Mode Screen".2. Press [Del File].Del FileRX File3. Press the [ ] or [ ] key to select [Delete Selected File] or [Delete All Files], and then pressthe [OK] key.• [Delete Selected File]Sending a Fax159](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-161.png)
![To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to theprevious level of the menu tree without deleting the fax job.• [Delete All Files]To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu treewithout deleting the fax job.4. Press the [User Tools] key to return to the initial screen.• You cannot view files that are in the process of being sent.• If you specify a broadcast task, all the unsent destinations are canceled.Specifying the Fax DestinationOther than entering the destination fax number using the number keys, you can specify destinationsusing the following functions:• One Touch buttons• Speed Dial• Broadcast function• Redial function• To prevent documents being sent to the wrong destination, you can configure the machine toprompt users twice for the destination or to display the entered destination prior to transmission. Fordetails, see page 152 "Preventing Transmission to the Wrong Destination".Specifying the destination using the One Touch buttons1. Press the [Facsimile] key.DAC5066. Sending and Receiving a Fax160](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-162.png)
![2. Press the One Touch button to which the desired Quick Dial entry is registered.For registering the Quick Dial entries, see page 148 "Registering Fax Destinations".Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a OneTouch button.DAC516• You can check the registered names and fax numbers by printing a report. For printing the QuickDial list, see page 218 "Printing Lists/Reports".Specifying the destination using Speed Dial1. Press the [Facsimile] key.DAC506Sending a Fax161](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-163.png)
![2. Press the [Address Book] key.DAC5133. Press the [OK] key.If you want to search for a specific entry by its registration number or name, use the followingprocedure:• Searching by the registration numberPress the [Address Book] key again, enter the number using the number keys.• Searching by the nameEnter the first letters of the name using the number keys. Each time you enter a character, thedisplay changes to show the matching name.4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK]key.For registering the Speed Dial entries, see page 148 "Registering Fax Destinations".• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify QuickDial destinations.• You can check the registered names and fax numbers by printing a report. For printing the SpeedDial list, see page 218 "Printing Lists/Reports".Specifying the destination using the broadcast functionYou can send a fax to multiple destinations (up to 100 destinations) simultaneously.Faxes are sent to destinations in the order they were specified.6. Sending and Receiving a Fax162](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-164.png)
![1. Press the [Facsimile] key.DAC5062. Add a destination by using one of the following methods:• To add a Quick Dial destination, press a corresponding One Touch button.• To add a Speed Dial destination, press the [Address Book] key, select a destination, and thenpress the [OK] key.• To add a manually-specified destination, confirm that [No.key] is pressed, and then enter thedestination fax number using the number keys.3. Press the [OK] key.Press [List] to see the list of destinations that have been added so far.Go back to Step 2 to add further destinations.• While specifying multiple destinations, you can press the [Clear/Stop] key to clear only the last-specified destination.• If you specify multiple destinations in Immediate Transmission mode, the mode switches to MemoryTransmission mode temporarily.• If the destinations contain both normal fax destinations and Internet Fax destinations, the fax will besent to the Internet Fax destinations first (Type 2 model only).• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.Specifying the destination using the redial functionYou can specify the last used destination as the destination for the current job.This function saves time when you are sending to the same destination repeatedly, as you do not have toenter the destination each time.Sending a Fax163](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-165.png)
![1. Press the [Facsimile] key.DAC5062. Press the [Pause/Redial] key.DAC515• To cancel sending a fax, press the [Clear/Stop] key.Useful Sending FunctionsYou can check the status of the other party's machine easily before sending a fax by using the On HookDial function. Using an extra telephone, you can talk and send a fax in one call.• This function is available in Immediate Transmission mode only.• This function is not available with Internet Fax.Sending a fax using On Hook DialThe On Hook Dial function allows you to check the destination's status while listening to the tone from theinternal speaker. This function is useful when you want to ensure that the fax will be received.6. Sending and Receiving a Fax164](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-166.png)
![• The On Hook Dial function cannot be used when [Fax Number Confirmation] under administratorsettings is enabled.1. Place the original on the exposure glass or in the ADF.2. Press the [Facsimile] key.DAC5063. Press the [On Hook Dial] key.DAC514"On Hook" appears on the screen.4. Specify the destination using the number keys.5. If you hear a high pitched tone, press the [B&W Start] key.DAC518Sending a Fax165](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-167.png)
![6. Press [TX], and then press the [B&W Start] key.• For details about selecting the transmission mode, see page 154 "Selecting Transmission Mode".• For details about [Fax Number Confirmation], see page 228 "Administrator Settings".Sending a fax after a conversationAn external telephone allows you to send a fax after finishing your conversation without having todisconnect and redial. This function is useful when you want to ensure that the fax has been received.1. Place the original on the exposure glass or in the ADF.2. Press the [Facsimile] key.DAC5063. Pick up the handset of the external telephone.4. Specify the destination using the external telephone.5. When the other party answers, ask them to press their fax start button.6. If you hear a high pitched tone, press the [B&W Start] key.DAC5187. Press [TX], and then press the [B&W Start] key.8. Replace the handset.6. Sending and Receiving a Fax166](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-168.png)
![Specifying the Scan SettingsAdjusting image densityThis section explains how to adjust image density for the current job.There are three image density levels. The darker the density level, the darker the printout.1. Press the [Density] key.DAC5112. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.• You can change the machine's default [Density] setting to always scan with a specific density level.For [Density], see page 200 "Fax Transmission Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For [System Auto Reset Timer], see page 228 "AdministratorSettings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.Specifying the resolutionThis section explains how to specify the scan resolution for the current job.There are three resolution settings:StandardSelect this when the original is a printed or typewritten document with normal-sized characters.Sending a Fax167](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-169.png)
![DetailSelect this when the original is a document with small print.PhotoSelect this when the original contains images such as photographs or shaded drawings.1. Press the [Image Quality] key.DAC5102. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK]key.• You can change the machine's default [Resolution] setting to always scan with a specific resolutionlevel. For [Resolution], see page 200 "Fax Transmission Features Settings".• Temporary job settings are cleared in the following cases:• When no input is received for the period of time specified in [System Auto Reset Timer] whilethe initial screen is displayed. For [System Auto Reset Timer], see page 228 "AdministratorSettings".• When the [Clear/Stop] key is pressed while the initial screen is displayed.• When the machine's mode is changed.• When the power is turned off.• When the machine's default for the same setting is changed.6. Sending and Receiving a Fax168](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-170.png)
![Using the Fax Function from a Computer (LAN-Fax)This section explains how to use the fax function of the machine from a computer.You can send a document directly from a computer through this machine to another fax machine,without printing the document.• This function is supported by Windows XP/Vista/7/8, and Windows Server 2003/2003R2/2008/2008 R2/2012. Mac OS X does not support this function.Basic Operation for Sending Faxes from a ComputerThis section describes the basic operation for sending faxes from a computer.You can select a destination from the LAN-Fax address book or enter a fax number manually. You cansend faxes to up to 100 destinations at once.The procedure in this section is an example based on Windows 7.• Before sending a fax, the machine stores all the fax data in memory. If the machine's memorybecomes full while storing this data, the fax transmission will be canceled. If this happens, lower theresolution or reduce the number of pages and try again.1. Open the file you want to send.2. On the [File] menu, click [Print...].3. Select the LAN-Fax driver as the printer, and then click [Print].4. Specify a destination.• To specify a destination from the LAN-Fax address book:Select a destination from [User List:], and then click [Add to List].Repeat this step to add more destinations.• To enter a fax number directly:Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],and then click [Add to List].Repeat this step to add more destinations.5. To attach a cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and thenselect the [Attach a Cover Sheet] check box.Edit the cover sheet as necessary, and then click [OK].Using the Fax Function from a Computer (LAN-Fax)169](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-171.png)
![For details about editing a fax cover sheet, see page 174 "Editing a Fax Cover Sheet".6. Click [Send].• For details, see the LAN-Fax driver Help.• A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space.• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length of the pause time in the [Pause Time] setting underfax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings".• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialingmode from pulse to tone temporarily.• To delete an entered destination, select the destination in the [Destination List:], and then click[Delete from List].• You can register the fax number you entered in the [Specify Destination] tab in the LAN-FaxAddress Book. Click [Save to Address Book] to open the dialog box for registering a destination.• From the [View:] list, you can select the types of destinations to display.• [All]: Displays all destinations.• [Group]: Displays groups only.• [User]: Displays individual destinations only.• If sending faxes via LAN-Fax is restricted, you must enter a user code in the LAN-Fax driver'sproperty before sending a fax. For details about entering a user code, see page 54 "WhenMachine Functions are Restricted".Canceling a faxYou can cancel sending a fax using either the machine's control panel or your computer, depending onthe status of the job.Canceling while the machine is receiving a fax from the computerIf the machine is shared by multiple computers, be careful not to cancel the fax of another user.1. Double-click the printer icon on the task bar of your computer.2. Select the print job you want to cancel, click the [Document] menu, and then click[Cancel].Canceling while sending a faxCancel the fax using the control panel.6. Sending and Receiving a Fax170](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-172.png)
![1. Press the [Facsimile] key.DAC5062. Press the [Clear/Stop] key.DAC517Configuring Transmission SettingsThis section explains how to configure transmission settings in the LAN-Fax driver's properties.Properties are set separately for each application.1. On the [File] menu, click [Print...].2. Select the LAN-Fax driver as the printer, and then click a button such as [Preferences].LAN-Fax driver properties dialog box appears.3. Click the [Setup] tab.4. Configure settings as necessary, and then click [OK].For details about the settings, see the LAN-Fax driver Help.Using the Fax Function from a Computer (LAN-Fax)171](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-173.png)
![Configuring the LAN-Fax Address BookThis section describes the LAN-Fax address book. Configure the LAN-Fax address book on thecomputer. The LAN-Fax address book allows you to specify LAN-Fax destinations quickly and easily.The LAN-Fax address book can contain up to 1000 entries, including individual destinations andgroups of destinations.• You can configure separate LAN-Fax Address Books for each user account on your computer.• You can import and export the LAN-Fax Address Book as required.Opening the LAN-Fax address book1. On the [Start] menu, click [Devices and Printers].2. Right-click the LAN-Fax driver icon, and then click [Printing preferences].3. Click the [Address Book] tab.Registering destinations1. Open the LAN-Fax address book, and then click [Add User].2. Enter the destination information.You must enter a contact name and fax number.3. Click [OK].Modifying destinations1. Open the LAN-Fax address Book, select the destination you want to modify from the[User List:], and then click [Edit].2. Modify information as necessary, and then click [OK].Click [Save as new User] if you want to register a new destination with similar information. This isuseful when you want to register a series of destinations that contain similar information. To closethe dialog box without modifying the original destination, click [Cancel].Registering groups1. Open the LAN-Fax address Book, and then click [Add Group].2. Enter the group name in [Group Name].6. Sending and Receiving a Fax172](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-174.png)
![3. Select the destination you want to include in the group from [User List:], and then click[Add].4. Click [OK]• A group must contain at least one destination.• A group name must be specified for a group. No two groups can have the same group name.• A single destination can be included in more than one group.Modifying groups1. Open the LAN-Fax address Book, select the group you want to modify from the [UserList:], and then click [Edit].2. To add a destination to the group, select the destination you want to add from [User List:]and click [Add].3. To delete a destination from the group, select the destination you want to delete from [Listof Group Members:], and then click [Delete from List].4. Click [OK].• A message appears if the name you specified already exists in the LAN-Fax Address Book. Click[OK] and register it under a different name.Deleting individual destinations or groups1. Open the LAN-Fax Address Book, select the destination you want to delete from [UserList:], and then click [Delete].A confirmation message appears.2. Click [Yes].• A destination is automatically deleted from a group if that destination is deleted from the LAN-FaxAddress Book. If you are deleting the last destination from a group, a message asking you toconfirm the deletion appears. Click [OK] if you want to delete the group.• Deleting a group does not delete the destinations it contains from the LAN-Fax Address Book.Using the Fax Function from a Computer (LAN-Fax)173](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-175.png)
![Exporting/Importing LAN-Fax Address Book data• The following procedure is based on Windows 7 as an example. If you are using anotheroperating system, the procedure might vary slightlyExporting LAN-Fax Address Book dataLAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format.Follow this procedure to export LAN-Fax Address Book data.1. Open the LAN-Fax Address Book, and then click [Export].2. Navigate to the location to save the LAN-Fax Address Book data, specify a name forthe file, and then click [Save].Importing LAN-Fax Address Book dataLAN-Fax Address Book data can be imported from files in CSV format. You can import addressbook data from other applications if the data is saved as a CSV file.Follow this procedure to import LAN-Fax Address Book data. To import address book data fromother applications, you must select the appropriate items to import.1. Open the LAN-Fax Address Book, and then click [Import].2. Select the file containing the address book data, and then click [Open].A dialog box for selecting the items to import appears.3. For each field, select an appropriate item from the list.Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannotbe selected for [Name] and [Fax].4. Click [OK].For details about the settings, see the LAN-Fax driver Help.• CSV files are exported using Unicode encoding.• LAN-Fax Address Book data can be imported from CSV files whose character encoding is Unicodeor ASCII.• Group data cannot be exported or imported.• Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceededduring importing, the remaining destinations will not be imported.Editing a Fax Cover Sheet1. On the [File] menu, click [Print...].6. Sending and Receiving a Fax174](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-176.png)
![2. Select the LAN-Fax driver as the printer, and then click [Print].3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet].4. Configure settings as necessary, and then click [Print].For details about the settings, see the LAN-Fax driver Help.Using the Fax Function from a Computer (LAN-Fax)175](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-177.png)
![1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.4. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key.5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the[OK] key.6. Press the [User Tools] key to return to the initial screen.Receiving a fax in FAX/TEL Manual mode1. Pick up the handset of the external telephone to answer the call.A normal telephone call starts.2. When you hear a fax calling tone or no sound, press the [Facsimile] key, and then pressthe [B&W Start] key.3. Press [RX].4. Press the [B&W Start] key."Receiving..." appears on the display.5. Replace the handset.Receiving a fax in Fax Only modeWhen the reception mode is set to Fax Only mode, the machine automatically answers all incomingcalls in fax reception mode.• You can specify the number of times the machine rings before answering a call in the [Number ofRings] setting under [Fax Features]. For [Number of Rings], see page 202 "Fax Features Settings".Receiving a Fax177](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-179.png)
![• If you answer a call with the external telephone while the machine is ringing, a normal telephonecall starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the faxmanually, see page 177 "Receiving a fax in FAX/TEL Manual mode".Receiving a fax in FAX/TEL Automatic modeWhen the reception mode is set to FAX/TEL Automatic mode, the machine receives a fax automaticallyif the incoming call is a fax call and rings when it receives voice calls.1. When there is an incoming call, the machine tries to detect a fax calling tone for fiveseconds.If a fax calling tone is detected, the machine starts to receive the fax automatically.2. If a fax calling tone is not detected, the machine starts to ring, and continues to try todetect a fax calling tone for the period of time specified in RX Mode Auto Switch Timeunder Fax Features.• If a fax calling tone is detected, or if you do not pick up the handset, the machine starts toreceive the fax automatically.• To start a normal telephone call, pick up the handset, press the [Facsimile] key, and then pressthe [Clear/Stop] key. If you hear a fax calling tone or no sound, receive the fax manually. Fordetails about manually receiving a fax, see page 177 "Receiving a fax in FAX/TEL Manualmode".• If you pick up the handset but the time specified in [RX Mode Auto Switch Time] passes beforea normal telephone call starts, the machine starts to receive the fax automatically. For detailsabout [RX Mode Auto Switch Time], see page 202 "Fax Features Settings".• After you pick up the handset to answer a call, make sure to press the [Facsimile] key to activatefax mode before pressing the [Clear/Stop] key. If the machine is not in fax mode, pressing the[Clear/Stop] key will not let you start a normal telephone call.Receiving a fax in FAX/TAD modeWhen the reception mode is set to FAX/TAD mode, the external telephone answering device answersand records messages when the machine receives telephone calls. If the incoming call is a fax call, themachine receives the fax automatically.1. When there is an incoming call, the external telephone answering device rings.If the external telephone answering device does not answer, the machine starts to receive the faxautomatically.If you answer a call with the external telephone while the machine is ringing, a normal telephonecall starts. If you hear a fax calling tone, wait until "Receiving..." appears on the display. The6. Sending and Receiving a Fax178](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-180.png)
![machine starts to receive faxes. If the message "Receiving..." does not appear, receive the faxmanually. To receive the fax manually, see page 177 "Receiving a fax in FAX/TEL Manual mode".2. If the external telephone answering device answers, the machine monitors silence on theline for 30 seconds (silence detection).• If a fax calling tone or no sound is detected, the machine starts to receive the faxautomatically.• If a voice is detected, a normal telephone call starts. The external telephone answering devicerecords messages.• You can manually receive a fax during silence detection. To receive the fax manually, seepage 177 "Receiving a fax in FAX/TEL Manual mode".• Silence detection does not terminate for 30 seconds even if the external telephone answeringdevice goes on-hook, unless you press the [Clear/Stop] key and disconnect the call.Receiving an Internet FaxYou can set the machine to periodically check for e-mails (Internet Faxes) and receive themautomatically, or you can manually check and receive them.• Specify the e-mail address of this machine for receiving Internet Faxes in User Account under POP3settings of Web Image Monitor.• This machine may not be able to receive e-mails in HTML format.• This function is available for the Type 2 model only.Automatic receptionWhen [Automatic POP] under Internet Fax settings of Web Image Monitor is enabled, the machineperiodically connects to the POP3 server, as specified in [POP Interval (minutes)], to check for newe-mails. The machine will download them if there are any.Manual receptionWhen [Automatic POP] is disabled, use the control panel to manually connect to the POP3 serverand check for new e-mails.Receiving a Fax179](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-181.png)
![Receiving a fax using the control panel1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] keys to select [Fax Features], and then press the [OK] key.3. Press the [ ] or [ ] keys to select [Reception Settings], and then press the [OK] key.4. Press the [ ] or [ ] keys to select [Manual POP], and then press the [OK] key.5. In the confirmation screen, press [Yes].The machine checks for new e-mails and downloads them if there is any.Receiving a fax using Web Image Monitor1. Start the Web browser, and access the machine by entering its IP address.2. Click [Network Settings].3. Click the [Internet Fax] tab.4. Select "Automatic POP" to [Active] or [Inactive].[Active]: Automatic reception[Inactive]: Manual reception5. Click [OK].6. Close the Web browser.For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".• If the e-mail reception fails and [Error Notification E-mail] under Internet Fax settings of Web ImageMonitor is enabled, an error notification e-mail will be sent to the original sender. For details aboutsettings of Web Image Monitor, see page 259 "Internet Fax Tab".• If [Error Notification E-mail] is disabled or the error notification e-mail failed, the machine will printout an error report.6. Sending and Receiving a Fax180](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-182.png)
![Forwarding or Storing Faxes in MemoryTo prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward receivedfaxes to a preset destination, or store them in memory without printing them out.• This function is available for the Type 2 model only.• The table below shows what happens after forwarding succeeds or fails depending on themachine’s configuration.Forwarding [PrintForwardedFile][PrintReceived File]ResultsSuccess Off NotapplicableThe machine deletes the fax from memory.Success On On The machine prints out the fax and deletes itfrom memory.Success On Off The machine stores the fax in memory for latermanual printing.Failure Off NotapplicableThe machine prints out a forwarding failurereport and deletes the fax from memory.Failure On On The machine prints out a forwarding failurereport, prints out the fax, and then deletes itfrom memory.Failure On Off The machine prints out a forwarding failurereport and stores the fax in memory for latermanual printing.• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or apaper jam, the fax will remain in memory and the Fax Received indicator will flash. The remainingpages will start printing as soon as the problem is resolved.• The number of forwarding attempts and the attempt interval time can be specified using WebImage Monitor. For details about the forwarding destination, forwarding trials and interval settings,see page 245 "Fax Tab".Receiving a Fax181](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-183.png)
![Forwarding settingsTo specify the forwarding conditions for received faxes, configure the machine as follows:1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.4. Press the [ ] or [ ] key to select [Reception File Setting], and then press the [OK] key.5. Press the [ ] or [ ] key to select [Forward], and then press the [OK] key.To send e-mail notifications after faxes are forwarded, proceed to Step 6. If not, proceed to Step8.6. Press the [ ] or [ ] key to select [Notify Forward Status], and then press the [OK] key.7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.• [Active]: Send an e-mail notification after forwarding. E-mail notification destination dependson how the forwarding destination is configured.• [Inactive]: An e-mail notification is not sent.8. Press the [User Tools] key to return to the initial screen.6. Sending and Receiving a Fax182](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-184.png)
![Configuring the forwarding conditions1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.4. Press the [ ] or [ ] key to select [Print Forwarded File], and then press the [OK] key.5. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.• [On]: Store the faxes in memory for printing.• [Off]: Delete the faxes from memory.6. Press the [ ] or [ ] key to select [Print Received File], and then press the [OK] key.7. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.• [On]: Automatically print out the received faxes and delete from memory.• [Off]: Store the received faxes in memory for later manual printing. To manually print outreceived faxes stored in memory, see page 184 "Printing Out Faxes Stored in Memory".If you select [On], proceed to the next step. If you select [Off], proceed to Step 9.8. Enter the start time and the end time, and press the [OK] key.The machine prints out the received faxes and deletes them from memory within the specified time.9. Press the [User Tools] key to return to the initial screen.Specifying the forwarding destination using Web Image Monitor1. Start the Web browser, and access the machine by entering its IP address.2. Click [System Settings].3. Click the [Fax] tab.4. Specify the forwarding destination in [Forwarding Destination].[E-mail Address]: Enter a destination e-mail address.Receiving a Fax183](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-185.png)
![[Scan Destination]: Select a scan destination as a forwarding destination.5. Click [OK].6. Close the Web browser.For details about using Web Image Monitor, see page 233 "Using Web Image Monitor".Configuring the storing conditionsTo specify the storing conditions for received faxes, configure the machine as follows:1. Press the [User Tools] key.2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.4. Press the [ ] or [ ] key to select [Reception File Setting], and then press the [OK] key.5. Press the [ ] or [ ] key to select [Print], and then press the [OK] key.6. Press the [ ] or [ ] key to select [Print Received File], and then press the [OK] key.7. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key.• [On]: Automatically print out the received faxes and delete from memory.• [Off]: Store the received faxes in memory for later manual printing. To manually print outreceived faxes stored in memory, see page 184 "Printing Out Faxes Stored in Memory".If you select [On], proceed to the next step. If you select [Off], proceed to Step 9.8. Enter the start time and the end time.The machine prints out the received faxes and delete from memory within the specified time.9. Press the [User Tools] key to return to the initial screen.• Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administratorsettings is set to [Fax Auto Print Setting]. Press the key to switch to the [Print Received File] menu. For[Shortcut to Function], see page 228 "Administrator Settings".• When the fax is successfully printed out, it will be deleted from memory.• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or apaper jam, the fax will remain in memory and the Fax Received indicator will flash. The remainingpages will start printing as soon as the problem is resolved.Printing Out Faxes Stored in MemoryThis section explains how to print out received faxes stored in the machine’s memory.6. Sending and Receiving a Fax184](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-186.png)
![When the Fax Received indicator is lit, there is a fax stored in machine’s memory. Follow the procedurebelow to print the fax.1. Press the [Facsimile] key.DAC5062. Press [RX File].3. Press the [ ] or [ ] keys to select [On], and then press the [OK] key.The machine prints out the stored fax and deletes it from memory.• Selecting [On] here will enable [Print Received File] under fax feature settings. If you do not want toprint out subsequent faxes automatically, set it back to [Off]. For details, see page 202 "FaxFeatures Settings".• If tray 2 is installed, you can select which tray to feed paper from in [Select Paper Tray] under faxfeature settings. If you set the machine to switch between Tray 1 and 2 automatically in this setting,you can also specify the tray the machine uses first in [Paper Tray Priority] under tray papersettings. For details about [Select Paper Tray], see page 202 "Fax Features Settings" and [PaperTray Priority], see page 215 "Tray Paper Settings".• If the Fax Received indicator is flashing, there is a received fax in the machine's memory that couldnot be printed out due to machine errors such as an empty paper tray or a paper jam. The printingwill start as soon as the problem is resolved.Receiving or Rejecting Faxes from Special SendersYou can set the machine to receive (or reject) faxes only from the registered Special Senders. This helpsyou screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper.To use this function, you must first register Special Senders using Web Image Monitor, and then selectwhether to accept or reject faxes from them.• This function is not available with Internet Fax.Receiving a Fax185](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-187.png)
![Registering the Special SendersThis section explains how to register Special Senders.Up to 30 Special Senders can be registered.1. Start the Web browser, and access the machine by entering its IP address.2. Click [Special Sender].3. From the [Destination Type] list, select [Special Sender].4. Select the Special Sender number from the list (1 to 30).5. Enter the Special Sender’s fax number (up to 20 characters).6. Enter the administrator password if required.7. Click [OK].8. Close the Web browser.• A fax number can contain 0 to 9, , and space.Limiting the incoming faxesThis section explains how to set the machine to receive (or reject) faxes only from the programmedSpecial Senders.1. Start the Web browser, and access the machine by entering its IP address.6. Sending and Receiving a Fax186](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-188.png)
![2. Click [System Settings].3. Click the [Fax] tab.4. For [Authorized Reception], click [Active].5. For [Receive Conditions], click [Special Sender] or [Other Than Special Sender].• Special SenderSelect this to receive faxes from the Special Senders and reject faxes from all other senders.• Other Than Special SenderSelect this to reject faxes from the Special Senders and receive faxes from all other senders.6. Enter the administrator password if required.7. Click [OK].8. Close the Web browser.Receiving a Fax187](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-189.png)
![7. Configuring the Machine Using theControl PanelBasic OperationThere are two main ways to access the machine settings:• Press the [User Tools] key to access the System or Network settings.• Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings.To check which category the function you want to configure belongs to, see page 191 "MenuChart".1. If you want to configure the machine's system settings, press the [User Tools] key.DAC509Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy,Scan, and Fax settings.DAC5202. Press the [ ] or [ ] key to select the settings you want to use.If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requestedto enter a password. Enter the four-digit password, and then press the [OK] key. For details aboutthe password, see [Admin. Tools Lock] on page 228 "Administrator Settings".189](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-191.png)
![3. To confirm setting items and values displayed, press the [OK] key.4. To go back to the previous item, press the [Escape] key.• To return to the initial screen, press the [Escape] key the same amount of times as the number ofselected items, or press the [User Tools] key once.7. Configuring the Machine Using the Control Panel190](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-192.png)
![Menu ChartThis section lists the parameters included in each menu.For details about configuring the machine using Web Image Monitor, see page 233 "Configuring theMachine Using Web Image Monitor".• Some items might not appear depending on the model type or machine's configuration.• Some items can also be configured using Web Image Monitor.Copier Features ([ ] [ ] key setting)[Select Paper], [Sort], [Original Type], [Density], [Reduce/Enlarge], [Color Adjustment], [Duplex/Combine] , [B&W Copy Scan Settings]Scan Settings ([ ] [ ] key setting)[Scan Size], [B&W Scanning Mode], [Max. E-mail Size], [Density], [Resolution], [Compression(Color)], [Limitless Scan], [Single/ Multi Page]Fax TX Settings ([ ] [ ] key setting)[Immediate TX], [Resolution], [Density], [Pause Time], [Auto Redial], [Print Fax Header]Fax Features ([User Tools] key setting)[Reception Settings], [Select Paper Tray], [Delete TX Standby File], [Communication Settings],[Report Print Settings]Address Book ([User Tools] key setting)[Quick Dial Dest.], [Fax Speed Dial Dest.]System Settings ([User Tools] key setting)[Adjust Sound Volume], [I/O Timeout], [Auto Continue], [Toner Saving], [Supplies Status], [Anti-Humidity Level], [Color Registration], [Auto Cleaning], [B&W Print Priority], [Notify: Toner AlmostEmpty]Tray Paper Settings ([User Tools] key setting)[Paper Size: Tray 1], [Paper Size: Tray 2], [Paper Size: Bypass Tray], [Paper Type: Tray 1], [PaperType: Tray 2], [Paper Type: Bypass Tray], [Tray1 Priority], [Bypass Tray Priority], [Paper TrayPriority]Network Settings ([User Tools] key setting)[Ethernet], [Wi-Fi Configuration], [IPv4 Configuration], [IPv6 Configuration]Print List/Report ([User Tools] key setting)[Configuration Page], [Fax Journal], [TX/RX Standby File List], [Quick Dial Dest. List], [Fax SpeedDial Dest. List], [Scanner Dest. List], [Scanner Journal], [Maintenance Page], [Special Sender List]Menu Chart191](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-193.png)
![Admin. Tools ([User Tools] key setting)[Set Date/Time], [Program Fax Information], [Dial/Push Phone], [PSTN / PBX], [PBX AccessNumber], [Function Priority], [System Auto Reset Timer], [Energy Saver Mode], [Language],[Country], [Reset Settings], [Shortcut to Function], [PCL6 Mode], [Admin. Tools Lock], [IPsec], [FaxNumber Confirmation], [Save Scn Data to USB]Printer Features ([User Tools] key setting)[List/Test Print], [System], [PCL Menu], [PS Menu]7. Configuring the Machine Using the Control Panel192](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-194.png)
![Copier Features SettingsSelect PaperSpecifies the paper size used for printing copies.When a tray is selected, the machine prints from that tray only.When a paper size is selected, the machine prints from the trays that contain the paper of thespecified size, except the bypass tray. If Tray 1 and tray 2 both contain the paper of the specifiedsize, the machine starts to print from the tray specified as the priority tray in [Paper Tray Priority]under tray paper settings. If that tray runs out of paper, the machine automatically switches to theother tray to continue printing.If Tray 2 is not installed, only [Tray 1] and [Bypass Tray] appear.Default: [Tray 1]• Tray 1• Tray 2• Bypass Tray• A4• 8 1/2 × 11SortConfigures the machine to sort the output pages into sets when making multiple copies of a multi-page document (P1, P2, P1, P2...).Default: [Off]• On• OffOriginal TypeSpecifies the content of originals, to optimize copy quality.Default: [Mixed]• MixedSelect this when the original contains both text and photographs or pictures.• TextSelect this when the original contains only text and no photographs or pictures.• PhotoSelect this when the original contains photographs or pictures. Use this mode for the followingtypes of original:• Photographs• Pages that are entirely or mainly photographs or pictures, such as magazine pages.Copier Features Settings193](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-195.png)
50%, 71%, 82%, 93%, 100%, 122%, 141%, 200%, 400%(mainly North America)50%, 65%, 78%, 93%, 100%, 129%, 155%, 200%, 400%• ID Card CopySets the machine to copy the front and back sides of an ID card, or other small document,onto the front of a single sheet of paper.• Zoom 25-400%Color AdjustmentSpecify the color balance of red, green and blue.Increase the level (black squares) to increase the color brightness.Default: The default setting is the middle of 5 adjustment levels.Duplex/CombineSpecifies combined copying. Select a copy mode according to your original and how you wantthe printed copies to appear. In [Manual 2 Sided Scan Mode], use the exposure glass to copy theoriginal. Otherwise, use the ADF. For more details, see page 109 "Copying Single-Sided Originalswith 2-Sided and Combined Printing" and see page 113 "Copying 2-Sided Originals with 2-Sidedand Combined Printing (Manual 2-Sided Copying)".Note that enabling combined copying automatically disables ID card copying.Default: [Off]• Off• 1Sd 2Orig->Comb 2on1 1SdCopy will be made on 1 side, on which 2 pages of 1-sided original will be printed.• Portrait• Landscape• 1Sd 4Orig->Comb 4on1 1SdCopy will be made on 1 side, on which 4 pages of 1-sided original will be printed.7. Configuring the Machine Using the Control Panel194](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-196.png)
![Copies two 2-sided originals to one side of a sheet.• Portrait: L to R, T to T• Portrait: L to R, T to B• Portrait: T to B, T to T• Portrait: T to B, T to B• Landscape: L to R, T to T• Landscape: L to R, T to B• Landscape: T to B, T to T• Landscape: T to B, T to B• 2 Sided Orig->2 Sided CopyMakes 2-sided copies of 2-sided originals.• 2Sd 2Orig->Comb 2on1 2SdCopies two 2-sided originals to one sheet with two pages per side.• Portrait: T to T• Portrait: T to B• Landscape: T to T• Landscape: T to B• 2Sd 4Orig->Comb 4on1 2SdCopies four 2-sided originals to one sheet with four pages per side.• Portrait: L to R, T to T• Portrait: L to R, T to B• Portrait: T to B, T to T• Portrait: T to B, T to B• Landscape: L to R, T to T• Landscape: L to R, T to B• Landscape: T to B, T to T• Landscape: T to B, T to B• Manual 2 Sided Scan ModeSelect this mode to make 2-sided copies using the exposure glass.B&W Copy Scan SettingsSpecify an image quality for black-and-white printing. The scanning speed using [Fine] is slowerthan that using [Standard].Default: [Standard]7. Configuring the Machine Using the Control Panel196](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-198.png)
![Scanner Features SettingsScan SizeSpecifies the scanning size according to the size of the original.Default: (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 ×11]• 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom SizeB&W Scanning ModeSpecifies the scanning mode for black-and-white scanning using the control panel.Default: [Halftone]• HalftoneThe machine creates 1-bit black-and-white images. Images contain only black and whitecolors.• Gray ScaleThe machine creates 8-bit black-and-white images. Images contain black and white, andintermediate gray colors.Max. E-mail SizeSpecifies the maximum size of a file that can be sent by e-mail.Default: [1 MB]• 1 MB• 2 MB• 3 MB• 4 MB• 5 MB• No LimitDensitySpecifies the image density for scanning originals.Increase the level (black squares) to increase the density.Default: The default setting is the middle of 5 adjustment levels.ResolutionSpecifies the resolution for scanning the original.Default: [300 × 300dpi]• 100 × 100dpi• 150 × 150dpi7. Configuring the Machine Using the Control Panel198](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-200.png)
![• 200 × 200dpi• 300 × 300dpi• 400 × 400dpi• 600 × 600dpiCompression (Color)Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher thequality but greater the file size.Default: [Medium]• Low• Medium• HighLimitless ScanSets the machine to request next originals when scanning with the exposure glass.Default: [Off]• Off• OnSingle/ Multi PageSpecifies whether to create a multi-page file containing all pages or separate single-page fileswhen scanning multiple pages.Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If thefile format is JPEG, a single-page file is created for each scanned page.Default: [Multi-page]• Multi-pageA multi-page file containing all pages is created.• Single PageA single-page file is created for each page.Scanner Features Settings199](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-201.png)
![Fax Transmission Features SettingsImmediate TXSets the machine to send a fax immediately when the original is scanned.Default: [Off]• OffSelect this when using Memory Transmission.• OnSelect this when using Immediate Transmission.• Next Fax OnlySelect this when using Immediate Transmission for the next transmission only.ResolutionSpecifies the resolution to use for scanning originals."Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolution if"Photo" resolution has been specified.Default: [Standard]• StandardSelect this when the original is a printed or typewritten document with normal-sizedcharacters.• DetailSelect this when the original is a document with small print.• PhotoSelect this when the original contains images such as photographs or shaded drawings.DensitySpecifies the image density to use for scanning originals.Default: [Normal]• Light• Normal• DarkPause TimeSpecifies the length of pause time when a pause is inserted between the digits of a fax number.Default: 3 seconds• 1 to 15 seconds7. Configuring the Machine Using the Control Panel200](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-202.png)
![Auto RedialSets the machine to redial the fax destination automatically when the line is busy or a transmissionerror occurs, if the machine is in Memory Transmission mode. The number of redial attempts ispreset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minuteintervals.Default: [On]• Off• OnPrint Fax HeaderSets the machine to add a header to every fax you send. The header includes the current date andtime, user fax name and fax number of the machine, job ID, and page information.Default: [On]• Off• OnFax Transmission Features Settings201](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-203.png)
![Fax Features SettingsReception SettingsSpecifies the settings for receiving a fax.• Switch Reception ModeSpecifies the reception mode.Default: [Fax Only]• Fax OnlyThe machine automatically answers all incoming calls in fax reception mode.• FAX/TEL(Mnl.)The machine rings when it receives incoming calls. The machine receives faxes onlywhen you manually receive faxes.• FAX/TADThe machine receives faxes automatically when a fax call is received. Otherwise, theconnected telephone answering device answers the call.• FAX/TEL(Auto)The machine receives faxes automatically when a fax call is received. Otherwise, themachine starts to ring.• Auto ReductionSets the machine to reduce the size of a received fax if it is too large to print on a single sheetof paper.Note that the machine only reduces the size down to 74%. If further reduction is required to fitthe fax on a single sheet, it will be printed on separate sheets without being reduced.Default: [On](Default may be [Off] depending on the [Country] setting under [Admin. Tools].)• Off• On• Number of RingsSpecifies the number of times the machine rings before it starts to receive faxes in Fax Onlymode.Default: 3 times• 3 to 5 times, in increments of 1• RX Mode Auto Switch TimeSpecifies the length of time the machine tries to detect the fax calling tone in FAX/TELAutomatic mode.7. Configuring the Machine Using the Control Panel202](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-204.png)
![Default: 15 seconds• 5 to 99 seconds, 1 second increments• Authorized ReceptionSets the machine to receive (or reject) faxes only from the programmed Special Senders. Thishelps you screen out unwanted documents, such as junk faxes, and prevents the wasting offax paper.Default: [Inactive]• Active• Inactive• Auth.RX: Receive ConditionsSpecifies whether to receive or reject faxes from the programmed Special Senders.This setting is available when [Authorized Reception] is enabled.Default: [Special Sender]• Special SenderReceive faxes from the Special Senders and reject faxes from all other senders.• Other Than Special SenderReject faxes from the Special Senders and receive faxes from all other senders.• Reception File SettingSets the machine to store received faxes into memory for printing or forward them to a presetdestination.Use Web Image Monitor to specify the forwarding destination (for details, see page 245"Fax Tab").This setting appears only for the Type 2 model.Default: [Print]• Print• Forward• Print Received FileSets the machine to automatically print the faxes received into memory or store them for latermanual printing.This setting appears only for the Type 2 model.Default: [On]• OnAutomatically print out the received faxes and delete from memory.The machine prints out the received faxes and deletes them from memory within thespecified time.Fax Features Settings203](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-205.png)
![• OffStore the received faxes in memory for manual printing.• Print Forwarded FileSets the machine to store the faxes in memory for printing or delete them after forwarding.This setting appears only for the Type 2 model.Default: [Off]• OnStore the faxes in memory for printing after forwarding.• OffDelete the faxes from memory after forwarding.• Notify Forward StatusSets the machine to send e-mail notifications after faxes are forwarded. The e-mail notificationdestination depends on how the forwarding destination is configured using Web ImageMonitor (for details, see page 245 "Fax Tab").This setting appears only for the Type 2 model.Default: [Inactive]• Active• Inactive• Manual POPConnects to the POP3 server to receive e-mail messages manually.Press [Yes] to connect to the POP3 server and receive e-mail messages. Press [No] to exit tothe previous level of the menu tree without connecting to the POP3 server.This setting appears only for the Type 2 model.Select Paper TraySpecifies the tray for printing received faxes. Note that only A4, Letter, or Legal size paper can beused for printing faxes. Make sure to select a tray that contains paper of the valid size.If Tray 2 is not installed, only [Tray 1] appears.Default: [Auto]• AutoThe machine uses Tray 1 and Tray 2 if they contain paper of the same size. In this case, themachine starts to print from the tray specified as the priority tray in [Paper Tray Priority] under traypaper settings. If that tray runs out of paper, the machine automatically switches to the other tray tocontinue printing.• Tray 1• Tray 27. Configuring the Machine Using the Control Panel204](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-206.png)
![Delete TX Standby FileDeletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsentfax jobs.This function is only performed when selected.• Delete Selected FileTo delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to theprevious level of the menu tree without deleting the fax job.• Delete All FilesTo delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu treewithout deleting the fax job.Communication Settings• ECM TransmissionSets the machine to automatically resend parts of the data that are lost during transmission.This function is not available with Internet Fax transmission.Default: [On]• Off• On• ECM ReceptionSets the machine to automatically receive parts of the data that are lost during reception.This function is not available with Internet Fax transmission.Default: [On]• Off• On• Dial Tone DetectSets the machine to detect a dial tone before the machine begins to dial the destinationautomatically.Default: [Detect]• Detect• Not Detect• Transmission SpeedSpecifies the transmission speed for the fax modem.Default: [33.6 Kbps]• 33.6 Kbps• 14.4 KbpsFax Features Settings205](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-207.png)
![• 9.6 Kbps• 7.2 Kbps• 4.8 Kbps• 2.4 Kbps• Reception SpeedSpecifies the reception speed for the fax modem.Default: [33.6 Kbps]• 33.6 Kbps• 14.4 Kbps• 9.6 Kbps• 7.2 Kbps• 4.8 Kbps• 2.4 Kbps• JBIGEnables transmission and reception of JBIG-compressed images.Note that to use this function, [ECM Transmission] and [ECM Reception] must also beenabled.This function is not available with Internet Fax.Default: [Active]• Active• InactiveReport Print Settings• Print TX Status ReportSets the machine to print a transmission report automatically after a fax transmission.When the machine is in Immediate Transmission mode, the image of the original will not bereproduced on the report, even if [Error Only (Image Attached)] or [Every TX (ImageAttached)] is selected.Note that if a memory error occurs for LAN-Fax transmission, a transmission report will alwaysbe printed regardless of this setting.The transmission report will be printed on A4 or Letter size paper.Default: [Every TX (Image Attached)]The default depends on the [Country] setting.• Error OnlyPrints a report when a transmission error occurs.7. Configuring the Machine Using the Control Panel206](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-208.png)
![• Error Only (Image Attached)Prints a report with an image of the original when transmission error occurs.• Every TXPrints a report for every fax transmission.• Every TX (Image Attached)Prints a report with an image of the original for every fax transmission.• Do not Print• Print Fax JournalSets the machine to print a fax journal automatically for every 50 fax jobs (both sent andreceived).The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] intray paper settings, on A4 or Letter size paper.Default: [Auto Print]• Auto Print• Do not Auto PrintFax Features Settings207](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-209.png)
![System SettingsAdjust Sound VolumeSpecifies the volume of the sounds produced by the machine.Default: [Low] for [Panel Key Sound], and [Middle] for other parameters.• Panel Key SoundSpecifies the volume of the beep that sounds when a key is pressed.• Off• Low• Middle• High• Ring VolumeSpecifies the volume of the ring when a call is received.• Off• Low• Middle• High• On Hook ModeSpecifies the volume of the sound from the speaker during on hook mode.• Off• Low• Middle• High• Job End ToneSpecifies the volume of the beep that sounds when a job is complete.• Off• Low• Middle• High• Job Error ToneSpecifies the volume of the beep that sounds when a fax transmission error occurs.• Off• LowSystem Settings209](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-211.png)
![• Middle• High• Alarm VolumeSpecifies the volume of the alarm that sounds when an operation error occurs.• Off• Low• Middle• HighI/O Timeout• USBSpecifies how many seconds the machine waits for print data, if the data is interrupted while itis being sent from the computer via USB. If the machine does not receive any more data withinthe time specified here, the machine only prints the data it has received. If printing is frequentlyinterrupted by data from other ports, increase the timeout period.Default: [60 sec.]• 15 sec.• 60 sec.• 300 sec.• NetworkSpecifies how many seconds the machine waits for print data, if the data is interrupted while itis being sent from the computer via network. If the machine does not receive any more datawithin the time specified here, the machine only prints the data it has received. If printing isfrequently interrupted by data from other ports, increase the timeout period.Default: [60 sec.]• 15 sec.• 60 sec.• 300 sec.• Locked PrintSpecifies how many seconds the machine holds a new Locked Print file, when the machinecannot store any more Locked Print files. Within this time, you can print or delete the newLocked Print file. You can also print or delete an existing Locked Print file so that the newLocked Print file can be stored in the machine.This setting appears only for the Type 2 model.Default: [60 seconds]• 0 to 300 seconds, in increments of 1 second7. Configuring the Machine Using the Control Panel210](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-212.png)
![• User Authentication (Copy)Specifies how many seconds a user stays authenticated after paper is output when copyingwith the exposure glass. Note that authentication for other functions will expire immediatelyafter using that function.This setting appears only for the Type 2 model (when the user restriction function is enabledvia Web Image Monitor).Default: [30 seconds]• 5 to 60 seconds, in increments of 1 second• Fixed USB PortSpecifies whether the same printer/LAN-Fax driver can be used for multiple machines or notunder USB connection.Default: [Off]• OffYou must install the printer/LAN-Fax driver separately for individual machines, becausethe machine other than the original will be recognized as a new device upon USBconnection.• OnThe same printer/LAN-Fax driver you have installed in your computer can be used withany machine other than the one originally used for installation, if the machine is of thesame model.Auto ContinueSets the machine to ignore an error with paper size or type and continue printing. The printing stopstemporarily when an error is detected, and restarts automatically after about ten seconds using thesettings made on the control panel. However, if the size of paper specified on the control paneland that of the paper loaded in the paper tray or the paper size specified for the print job do notmatch when printing restarts, it may cause a paper jam.Default: [Off]• Off• OnToner SavingSets the machine to print using a reduced amount of toner (for prints made by the copier functiononly).Default: [Off]• Off• OnSystem Settings211](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-213.png)
![Supplies StatusDisplays information about consumables.• Toner• Black• Magenta• Cyan• YellowThe level indicator (black squares) indicates the remaining life. You need to replace theconsumable when the level is zero (completely white).• Other SuppliesThe information about intermediate transfer roller, fusing unit, and Intermediate Transfer Beltappear only for the Type 2 model.• Waste Toner Bottle:[Waste Toner Bottle: Full] (Usable), [WasteTnr.Bttl.: AlmostFull] (Almost full and needsreplacing soon), [Waste Toner Bottle: Ready] (Needs replacing)• Fusing Unit:Displays the remaining life of the fusing unit.• IntTrans. BeltDisplays the remaining life of the Intermediate Transfer Belt.• Transfer Roller:Displays the remaining life of the transfer roller.The level indicator (black squares) indicates the remaining life. You need to replace theconsumable when the level is zero (completely white).Anti-Humidity LevelSets the machine to produce prints in consistent quality even when humidity is high.Note that the default value for this setting will not be restored by performing [Reset All Settings]under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.Default: [Off]• Off• Lvl.1: WeakSelect this mode if printouts are blurred.• Lvl.2: MediumSelect this mode if printouts are curled and/or blurred. Note that if you select this mode, thefirst print takes longer than subsequent prints to be complete.• Lvl.3: Strong7. Configuring the Machine Using the Control Panel212](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-214.png)
![Select this mode if printouts are still curled and/or blurred even when prints are made in [Lvl.2: Medium]. Note that this mode requires more time to produce the first print than [Lvl.2:Medium].Color RegistrationAdjusts color registration as necessary. (This adjustment is usually executed by the machineautomatically.)Press [Yes] to execute color registration adjustment. Press [No] to exit to the previous level of themenu tree without adjusting color registration.Auto CleaningSets the machine to execute periodic cleaning of the interior. You may hear some noise whilecleaning is being executed. This noise does not indicate a malfunction.Default: [On]• On• OffB&W Print PrioritySets the machine to suppress the consumption of color toner when printing black-and-white pages.Also, the amount of color toner consumed during warm-up time for maintenance will also belowered. Note that the default value for this setting will not be restored by performing [Reset AllSettings] under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web ImageMonitor.Default: [Off]• On• OffNotify: Toner Almost EmptySpecifies the low toner level notification timing.Note that the default value for this setting will not be restored by performing [Reset All Settings]under [Admin. Tools] or [Reset Menu Settings] under [Administrator Tools] of Web Image Monitor.Default: [Normal]• SoonerLow toner level notification will be made when the number of pages that can be printed withthe remaining toner is approximately 300.• NormalLow toner level notification will be made when the number of pages that can be printed withthe remaining toner is approximately 200.• LaterSystem Settings213](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-215.png)
![Tray Paper Settings• Paper Size: Tray 1Specifies the paper size for Tray 1.Default: (mainly Europe and Asia) [A4], (mainly North America) [8 1/2 ×11]• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 ×13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DLEnv, Custom Size• Paper Size: Tray 2Specifies the paper size for Tray 2.This setting appears only when the optional paper feed unit is installed.Default: (mainly Europe and Asia) [A4], (mainly North America) [8 1/2 ×11]• A4, 8 1/2 × 11• Paper Size: Bypass TraySpecifies the paper size for bypass tray.Default: (mainly Europe and Asia) [A4], (mainly North America) [8 1/2 ×11]• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 ×13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DLEnv, Custom Size• Paper Type: Tray 1Specifies the paper type for Tray 1.Default: [Plain Paper]• Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper,Letterhead, Preprinted Paper, Prepunched Paper, Label Paper, Bond Paper, Cardstock,Envelop, Thick Paper 2• Paper Type: Tray 2Specifies the paper type for Tray 2.This setting appears only when the optional paper feed unit is installed.Default: [Plain Paper]• Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper,Letterhead, Preprinted Paper, Prepunched Paper• Paper Type: Bypass TraySpecifies the paper type for bypass tray.Tray Paper Settings215](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-217.png)
![Default: [Plain Paper]• Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper,Letterhead, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2• Tray1 PrioritySpecifies how print jobs using Tray 1 are handled.Default: [Machine Setting(s)]• Machine Setting(s)The paper settings configured on the machine's control panel are applied to all print jobs. Anerror occurs when the paper settings specified by the printer driver or the print command donot match the machine's settings.• Driver/CommandWhen executing a print job specifying the paper tray, the paper settings specified in theprinter driver or in the print command are applied regardless of the machine's settings.• Bypass Tray PrioritySpecifies how print jobs using the bypass tray are handled.Default: [Driver/Command]• Machine Setting(s)The paper settings configured on the machine's control panel are applied to all print jobs. Anerror occurs when the paper settings specified by the printer driver or the print command donot match the machine's settings.• Driver/CommandWhen executing a print job specifying the paper tray, the paper settings specified in theprinter driver or in the print command are applied regardless of the machine's settings.• Any Size/TypePrinting proceeds even if the paper size/type settings of the machine and printer driver do notmatch. However, if the paper is too small for the print job, the printed image will be cropped.• Any Custom Size/TypeThe machine prints custom size print jobs according to the printer driver’s settings and printsstandard size print jobs according to the machine’s settings.For custom size print jobs, printing proceeds even if the paper size/type settings of themachine and printer driver do not match. However, if the paper is too small for the print job,the printed image will be cropped.For standard size print jobs, an error will occur if the paper size/type settings of the machineand printer driver do not match.• Paper Tray Priority7. Configuring the Machine Using the Control Panel216](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-218.png)
![Specifies the tray that the machine uses first for print jobs, printing out copies, or printing out faxes,from Tray 1 or Tray 2.If multiple trays contain valid paper, the first tray the machine finds will be used for printing; whenthat tray runs out of paper, the machine automatically switches to the next tray to continue printing.If Tray 2 is not installed, [Tray 2] does not appear.Default for all functions: [Tray 1]• PrinterIf automatic tray selection is specified for the print job and both tray 1 and tray 2 containpaper that matches the print job, the machine starts to print from the specified tray.• Tray 1• Tray 2• CopierSelects a tray to check first when [A4], or [8 1/2 × 11] is selected for [Select Paper] undercopy settings and both tray 1 and tray 2 contain paper of that size, the machine starts to printfrom the specified tray.• Tray 1• Tray 2• Facsimile[Auto] is selected for [Select Paper Tray] under fax feature settings, and both Tray 1 and Tray2 contain paper of the same size, the machine starts to print from the specified tray.• Tray 1• Tray 2Tray Paper Settings217](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-219.png)
![Printing Lists/ReportsPrinting the Configuration Page1. Press the [User Tools] key.DAC5092. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key.4. Press [Yes] in the confirmation screen.Types of Lists/Reports• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the traybefore printing reports.Configuration PagePrints general information and the current configurations of the machine.Fax JournalPrints a fax transmission and reception journal for the last 50 jobs.TX/RX Standby File ListPrints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.Quick Dial Dest. ListPrints a list of scan and fax Quick Dial entries.Fax Speed Dial Dest. ListPrints a list of Speed Dial entries.• Sort by Speed Dial No.7. Configuring the Machine Using the Control Panel218](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-220.png)
![Printer Features SettingsList/Test PrintPrints lists showing configurations on the machine.The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in tray papersettings on A4 or Letter size paper.• Config. PagePrints general information and the current configurations of the machine.• Menu ListPrints the machine's function menus.• Test PagePrints a test page for checking the single-sided printing condition. The test page containsnetwork settings.• PCL Font ListPrints installed PCL font list.• PS Font ListPrints installed PostScript font list.System• CopiesSets the machine to print the specified number of sets.This setting is disabled if the number of pages to print is specified by the printer driver.Default: 1• 1 to 999• Sub Paper SizeSets the machine to print onto paper of another size if the specified paper is not loaded in anytray. Alternative sizes are preset to A4 and Letter.Default: [Off]• Auto• Off• Default Page SizeSpecifies the paper size to be used when the paper size is not specified in the print job.Default: (mainly Europe and Asia) [A4], (mainly North America) [81/2 × 11]• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2,7. Configuring the Machine Using the Control Panel220](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-222.png)
![7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2,3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env• DuplexSets the machine to print on both sides of paper according to the specified binding method.Default: [None]• None• Long Edge Bind• Short Edge Bind• Blank Page PrintSets the machine to print blank pages.When cover sheet printing is enabled from the printer driver, cover sheets are inserted even ifyou select [Off].Note that this setting has lower priority than the printer driver's blank page setting.Default: [On]• On• Off• B&W Page DetectSets the machine to print all monochrome pages in monochrome mode even if color printing isspecified.Default: [On]• On• Off• Print Error ReportSets the machine to print an error page when the machine detects a printer or memory error.Default: [Off]• On• OffPCL MenuSpecifies conditions when using PCL for printing.• OrientationSpecifies the page orientation.Default: [Portrait]• Portrait• LandscapePrinter Features Settings221](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-223.png)
![• Form LinesSpecifies the number of lines per page between 5 and 128.Default: (mainly Europe and Asia) 64, (mainly North America) 60• Font NumberSpecifies the ID of the default font you want to use between 0 and 89.Default: 0• Point SizeSpecifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25increments.Default: 12.00 points• Font PitchSpecifies the number of characters per inch you want to use for the default font between 0.44and 99.99 in 0.01 increments.This setting is effective only for fixed-space fonts.Default: 10.00 pitch• Symbol SetSpecifies the character set for the default font. The following sets are available:Default: [PC-8]• Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852,PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ,Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, WinBaltic• Courier FontSpecifies a courier-type font.Default: [Regular]• Regular• Dark• Ext. A4 WidthSets the machine to extend the width of the printable area of A4 size paper, reducing sidemargin width.Default: [Off]• On• Off• Append CR to LF7. Configuring the Machine Using the Control Panel222](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-224.png)
![Sets the machine to append a CR code to each LF code to print text data clearly.Default: [Off]• On• Off• ResolutionSpecifies the print resolution in dots per inch.Default: [600 × 600 1bit]• 600 × 600 1bit• 600 × 600 2bit• 600 × 600 4bitPS MenuSpecifies conditions when using PostScript for printing.• ResolutionSpecifies the print resolution in dots per inch.Default: [600 × 600 1bit]• 600 × 600 1bit• 600 × 600 2bit• 600 × 600 4bit• Color ProfileSpecifies the color profile.Default: [Solid Color]• Solid Color• Presentation• Photographic• OffPrinter Features Settings223](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-225.png)
![Network Settings• Depending on the settings you change, the machine might need to be restarted.Ethernet• MAC AddressDisplays the machine's MAC address.• Ethernet SpeedDisplays the current Ethernet speed setting.• 100Mbps Full Duplex• 100Mbps Half Duplex• 10Mbps Full Duplex• 10Mbps Half Duplex• Ethernet UnavailableAppears when a network cable is not connected.• Set Ethernet SpeedSpecifies the speed for Ethernet communication. Select a speed that matches your networkenvironment.For most networks, the default setting is the optimum setting.Default: [Auto Select]• Auto Select• 100Mbps Full Duplex• 100Mbps Half Duplex• 10Mbps Full Duplex• 10Mbps Half DuplexWi-Fi Configuration• Wi-FiSelect whether to enable or disable Wireless LAN.Default: [Inactive]• Inactive• ActiveIf [Inactive] is set, [Wi-Fi Status], [MAC Address], [Current Connection], [Setup Wizard], and[WPS] are not displayed.• Wi-Fi Status7. Configuring the Machine Using the Control Panel224](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-226.png)
![Displays the current connection status.• MAC AddressDisplays the machine's MAC address.• Current ConnectionDisplays detailed information about the connection, such as the SSID and the wireless signalstrength.• Setup WizardDisplays the procedure for manually connecting to a wireless LAN. It leads you step-by-stepthrough configuring the settings for connecting with a wireless LAN.• WPSConnects with one touch using WPS (Wi-Fi Protected Setup). For details, see Wi-Fi SettingsGuide.IPv4 Configuration• DHCPSets the machine to receive its IPv4 address, subnet mask, and default gateway addressautomatically from a DHCP server.Default: [Active]• Inactive• Active• IP AddressSpecifies the machine's IPv4 address when DHCP is not used.Use this menu to check the current IP address when DHCP is used.Default: XXX.XXX.XXX.XXXThe numbers represented by "X" vary according to your network environment.• Subnet MaskSpecifies the machine's subnet mask when DHCP is not used.Use this menu to check the current subnet mask when DHCP is used.Default: XXX.XXX.XXX.XXXThe numbers represented by "X" vary according to your network environment.• Gateway AddressSpecifies the machine's default gateway address when DHCP is not used.Use this menu to check the current default gateway address when DHCP is used.Default: XXX.XXX.XXX.XXXThe numbers represented by "X" vary according to your network environment.Network Settings225](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-227.png)
![• IP Address MethodDisplays the IP address acquisition method.• IP Not Ready• DHCP• Manual Config.• Default IPIPv6 Configuration• IPv6Select whether to enable or disable IPv6.Default: [Active]• Active• Inactive• DHCPSets the machine to receive its IPv6 address from a DHCP server.Default: [Inactive]• Active• Inactive• IP Address (DHCP)Displays the IPv6 address obtained from a DHCP server.• Manual Config. Address• Manual Config. AddressSpecifies the machine's IPv6 address when DHCP is not used. Can contain up to 39characters.For details about entering characters, see page 146 "Entering Characters".• Prefix LengthSpecifies the prefix length, using a value between 0 and 128.• Gateway AddressSpecifies the IPv6 address of the default gateway. Can contain up to 39 characters.For details about entering characters, see page 146 "Entering Characters".• Stateless AddressDisplays the IPv6 stateless addresses obtained from a Router Advertisement.• Stateless Address 1• Stateless Address 27. Configuring the Machine Using the Control Panel226](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-228.png)
![Administrator SettingsSet Date/TimeSets the date and time of the machine’s internal clock.• Set DateSpecifies the date of the machine’s internal clock.Only dates that correspond with the year and month can be set. Incompatible dates will berefused.DefaultDate format: (mainly Europe and Asia) [Day/Month/Year], (mainlyNorth America) [Year/Month/Day]• Date format: Month/Day/Year, Day/Month/Year, or Year/Month/DayYear: 2000 to 2099Month: 1 to 12Day: 1 to 31• Set TimeSets the time of the machine's internal clock.DefaultTime format: (mainly Europe and Asia) [24-hour Format], (mainlyNorth America) [12-hour Format]• Time format: 12-hour Format, 24-hour FormatAM/PM stamp: AM, PM (for 12-hour Format)Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)Minute: 0 to 59Program Fax InformationSpecifies the fax name and fax number of the machine.• Number:Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,and "+".• Name:Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols.Dial/Push PhoneSpecifies the line type of the telephone line.7. Configuring the Machine Using the Control Panel228](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-230.png)
![To configure this setting, contact your telephone company and select the setting based on yourtelephone line. Selecting a wrong setting may cause failures in fax transmissions.[Dial Phone (20PPS)] may not appear depending on the country setting of the machine.Default: [Push Phone]• Push Phone• Dial Phone (10PPS)• Dial Phone (20PPS)PSTN / PBXSets the machine to connect to the public switched telephone network (PSTN) or a private branchexchange (PBX).Default: [PSTN]• PSTN• PBXPBX Access NumberSpecifies the dial number to access the outside line when the machine is connected to a PBX.Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to sendfaxes to outside destinations.Default: 9• 0 to 999Function PrioritySpecifies the mode that is activated when the power is turned on, or if the time specified for [SystemAuto Reset Timer] elapses without activity while the initial screen of the current mode is displayed.Default: [Copier]• Copier• Facsimile• ScannerSystem Auto Reset TimerSets the machine to return to the mode specified in [Function Priority].This setting is also applied to the timeout for copying the next document while ID card copy andmanual 2-sided copy is performed.Default: [On] (1 min.)• On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.)• OffAdministrator Settings229](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-231.png)
![Energy Saver ModeSets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, toreduce power consumption. The machine recovers from Energy Saver mode when it receives aprint job, prints a received fax, or when [Copy], [Color Start], or [B&W Start] key is pressed.• EnergySaverMode 1The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.It takes less time to recover from Energy Saver mode 1 than from power-off state or EnergySaver mode 2, but power consumption is higher in Energy Saver mode 1 than in EnergySaver mode 2.Default: [Off]• Off• On (30 seconds)• EnergySaverMode 2The machine enters Energy Saver mode 2 after the period of time specified for this setting ispassed. The machine consumes less power in Energy Saver mode 2 than in Energy Savermode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Savermode 1.Default: [On] (1 minute)• On (1 to 240 minutes)• OffLanguageSpecifies the language used on the screen and in reports.The default value for this setting is the language you have specified during the Initial Setup, which isrequired after turning on the machine for the first time.CountrySelects the country in which the machine is used. The country code you specify determines the timeand date display format and the default values of the fax transmission-related settings.Make sure to select the country code correctly. Selecting a wrong country code may cause failuresin fax transmissions.The default value for this setting is the country code you have specified during the Initial Setup,which is required after turning on the machine for the first time.Reset SettingsBe sure not to clear the settings by mistake.• Reset All SettingsResets the machine's settings to their defaults except the following: language for the screen,country setting, network settings, and fax Quick Dial/Speed Dial destinations.7. Configuring the Machine Using the Control Panel230](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-232.png)
![Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearingthe settings.• Reset Network SettingsResets the network settings to their defaults.Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearingthe settings.• Clear Address BookClears the fax Quick Dial/Speed Dial destinations.Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearingthe destinations.Shortcut to FunctionAssigns one of the following functions to the [ID Card Copy] key on the control panel.Default: [ID Card Copy Mode]• ID Card Copy ModePress the key to switch to the ID card copy mode.• Fax Auto Print SettingPress the key to switch to the [Print Received File] menu.• Fax Immediate TXPress the key to switch to the [Immediate TX] menu.• Address Book for FAXPress the key to switch to the fax address book registration menu.• Select Scanner Dest.Press the key to switch to the scanner destination selection menu.PCL6 ModeSet this to [Universal] when using the Universal Driver and to [SP C250/C252] when using thenormal driver.Default: [SP C250/C252]• Universal• SP C250/C252Admin. Tools LockSpecifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin.Tools] menus.Do not forget this password.• On (0000 to 9999)Administrator Settings231](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-233.png)
![• OffIPsecSelects whether to enable or disable IPsec.This function appears only when a password is specified under [Admin. Tools Lock].Default: [Inactive]• Active• InactiveFax Number ConfirmationSets the machine to require a fax number to be entered twice when specifying a destinationmanually.When this function is enabled, you cannot use the On Hook Dial function.This function appears only when a password is specified under [Admin. Tools Lock].Default: [Off]• On• OffSave Scn Data to USBSpecify whether to enable or disable Scan to USB.This function appears only when a password is specified under [Admin. Tools Lock].Default: [Active]• Active• Inactive7. Configuring the Machine Using the Control Panel232](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-234.png)
![4. Main areaDisplays the contents of the item selected in the menu area.Information in the main area is not automatically updated. Click [Refresh] at the upper-right inthe main area to update the information. Click the Web browser's [Refresh] button to refreshthe entire browser screen.• If you use an older version of a supported Web browser or the Web browser has JavaScript andcookies disabled, display and operation problems may occur.• If you are using a proxy server, configure the Web browser settings as necessary. For details aboutthe settings, contact your network administrator.• The previous page may not appear even if the back button of the Web browser is clicked. If thishappens, click the refresh button of the Web browser.• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.Changing the Interface LanguageSelect the desired interface language from the [Language] list.Displaying Top Page235](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-237.png)
![Checking the System InformationClick [Home] to display the main page of Web Image Monitor. You can check the current systeminformation on this page.This page contains three tabs: [Status], [Counter], and [Machine Information].Status TabItem DescriptionModel Name Shows the name of the machine.Location Shows the location of the machine as registered on the [SNMP] page.Contact Shows the contact information of the machine as registered on the [SNMP]page.Host Name Shows the host name specified in [Host Name] on the [DNS] page.Device Status Shows the current messages on the machine's display.TonerItem DescriptionBlack Shows the amount of black toner remaining.Magenta Shows the amount of magenta toner remaining.Yellow Shows the amount of yellow toner remaining.Cyan Shows the amount of cyan toner remaining.Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "AlmostFull" or "Full".Intermediate TransferUnitShows the remaining life of the intermediate transfer unit, as "Status OK","Replacement Required Soon" or "Replacement Required".For replacing, contact your sales or service representative.Fusing Unit Shows the remaining life of the fusing unit, as "Status OK", "ReplacementRequired Soon" or "Replacement Required".For replacing, contact your sales or service representative.8. Configuring the Machine Using Web Image Monitor236](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-238.png)
![Item DescriptionTransfer Roller Shows the remaining life of the transfer roller, as "Status OK", "ReplacementRequired Soon" or "Replacement Required".For replacing, contact your sales or service representative.Paper TrayItem DescriptionTray 1 Shows the current state and paper size/type setting of Tray 1.Tray 2 Shows the current state and paper size/type setting of Tray 2.Bypass Tray Shows the current state and paper size/type setting of the bypass tray.• If a non-genuine print cartridge is installed, toner life cannot be reliably indicated.• The information about intermediate transfer unit, fusing unit, and transfer roller appear only for theType 2 model.• The information about Tray 2 appears only when it is installed.Counter TabPage CounterItem DescriptionPrinter Shows the following for pages printed using the printer function:• Total number of pages printed using the printer function, and lists/reports printed from the [List/Test Print] menu under [Printer Features]• Number of color pages• Number of black-and-white pages printed using the printer functionScanner Shows the following for pages scanned using the scanner function:• Total number of pages• Number of color pages• Number of black-and-white pagesChecking the System Information237](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-239.png)
![Configuring the System SettingsClick [System Settings] to display the page for configuring the system settings.This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier],[Fax], [Priority Tray], [Toner Saving], [I/O Timeout], [B&W Print Priority] and [Shortcut to Function].Sound Volume Adjustment TabSound Volume AdjustmentItem DescriptionPanel Key Sound Select the volume of the beep that sounds when a key is pressed from [Off],[Low], [Middle], or [High].Ring Volume Select the volume of the ring when a call is received from [Off], [Low],[Middle], or [High].On Hook Mode Select the volume of the sound from the speaker during on hook mode from[Off], [Low], [Middle], or [High].Job End Tone Select the volume of the beep that sounds when a job is complete from[Off], [Low], [Middle], or [High].Job Error Tone Select the volume of the beep that sounds when a fax transmission erroroccurs from [Off], [Low], [Middle], or [High].Alarm Volume Select the volume of the alarm that sounds when an operation error occursfrom [Off], [Low], [Middle], or [High].Tray Paper Settings TabTray 1Item DescriptionPaper Size Select the paper size for Tray 1 from the following:A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 71/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 37/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom SizeConfiguring the System Settings241](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-243.png)
![Copier TabSelect PaperItem DescriptionSelect Paper Select the paper size used for printing copies from the following: [Tray 1],[Tray 2], [Bypass Tray], [A4], or [8 1/2 × 11].When a tray is selected, the machine prints from that tray only. When apaper size is selected, the machine checks the trays for the paper of thespecified size in the order of priority as set in [Copier] in the [Priority Tray]page.If multiple trays contain valid paper, the first tray the machine finds will beused for printing; when that tray runs out of paper, the machineautomatically switches to the next tray to continue printing.• The information about Tray 2 appears only when it is installed.Fax TabSelect Paper TrayItem DescriptionSelect Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or[Tray 2].If [Auto] is selected, the machine uses Tray 1 and Tray 2 if they containpaper of the same size. In this case, the machine starts to print from the trayspecified as the priority tray for [Fax] in the [Priority Tray] page. If that trayruns out of paper, the machine automatically switches to the other tray tocontinue printing.Only A4, Letter, or Legal size paper can be used for printing faxes. Makesure to select a tray that contains paper of the valid size.If Tray 2 is not installed, only [Tray 1] appears.Configuring the System Settings245](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-247.png)
![Fax Number ConfirmationItem DescriptionFax NumberConfirmationEnable this setting to configure the machine to require a fax number to beentered twice when specifying a destination manually.This setting appears only when the administrator password is set in the[Administrator] page.Fax Received File ProcessingItem DescriptionReceived FileProcessingSelect whether received faxes are stored into the machine's memory forprinting or forwarded to a destination specified for [ForwardingDestination].Print Automatically Select whether the faxes received into the machine's memory are printedautomatically or stored for later manual printing.Print Forwarded File Select whether the forwarded faxes are printed or not.Notify Forward Status Select whether e-mail notifications are sent after forwarding faxes or not.Email notification destination depends on how [Forwarding Destination] isspecified:• If specified with [E-mail Address]: the notification will be sent to theadministrator e-mail address specified in [Administrator E-mailAddress] in the [Administrator] page.• If specified with [Scan Destination]: the notification will be sent to thenotification destination specified for the selected scan destination.Note that if a destination e-mail address is not specified, no notification willbe sent even if this setting is enabled.Forwarding Destination Specifies the forwarding destination.• [E-mail Address]: Enter a destination e-mail address. Can contain upto 64 characters.• [Scan Destination]: Select a scan destination as a forwardingdestination.Number of Trials ofForwarding (time)Specifies how many times the machine attempts to forward a fax (1 to 255times).Interval of ForwardingTrial (min.)Specifies how many minutes the machine waits between forwardingattempts (1 to 255 minutes).8. Configuring the Machine Using Web Image Monitor246](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-248.png)
![Authorized ReceptionItem DescriptionAuthorized Reception Enable this setting to set the machine to receive (or reject) faxes only fromthe programmed Special Senders. This helps you screen out unwanteddocuments, such as junk faxes, and prevents the wasting of fax paper.Special Senders can be programmed in the [Special Sender] page.Receive Conditions Specifies whether to receive or reject faxes from the programmed SpecialSenders.• Special SenderReceive faxes from the Special Senders and reject faxes from all othersenders.• Other Than Special SenderReject faxes from the Special Senders and receive faxes from all othersenders.• [Fax Received File Processing] appears only for the Type 2 model.• The information about Tray 2 appears only when it is installed.Priority Tray TabPriority TrayItem DescriptionPrinter Select the tray that the machine checks first for paper that can be used forthe job from [Tray 1] or [Tray 2].If automatic tray selection is specified for the print job and multiple trayscontain valid paper, the first tray the machine finds will be used for printing;when that tray runs out of paper, the machine automatically switches to thenext tray to continue printing.Copier Select the tray that the machine checks first for paper that can be used forthe job from [Tray 1] or [Tray 2].If [A4] or [8 1/2 × 11] is selected for [Select Paper] in the [Copier] pageand multiple trays contain valid paper, the first tray the machine finds willbe used for printing; when that tray runs out of paper, the machineautomatically switches to the next tray to continue printing.Configuring the System Settings247](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-249.png)
![Item DescriptionFax Select the tray that the machine uses first for printing out faxes from [Tray 1]or [Tray 2].If [Auto] is selected for [Select Paper Tray] in the [Fax] page and both Tray1 and Tray 2 contain paper of the same size, the machine starts to printfrom the specified tray. If that tray runs out of paper, the machineautomatically switches to the other tray to continue printing.• The information about Tray 2 appears only when it is installed.Toner Saving TabToner SavingItem DescriptionToner Saving Enable this setting to print using a reduced amount of toner when printingout copies.I/O Timeout TabI/O TimeoutItem DescriptionFixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiplemachines or not under USB connection.If this setting is enabled, the same printer/LAN-Fax driver you haveinstalled in your computer can be used with any machine other than the oneoriginally used for installation, if the machine is of the same model.If disabled, you must install the printer/LAN-Fax driver separately forindividual machines, because the machine other than the original will berecognized as a new device upon USB connection.Locked Print Timeout(seconds)Specifies how many seconds the machine holds a new Locked Print file,when the machine cannot store any more Locked Print files (0 to 300seconds). Within this time, you can print or delete the new Locked Print file.You can also print or delete an existing Locked Print file so that the newLocked Print file can be stored in the machine.8. Configuring the Machine Using Web Image Monitor248](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-250.png)
![• [Locked Print Timeout (seconds)] appears only for the Type 2 model.Black-and-White Print Priority TabB&W Print PriorityItem DescriptionB&W Print Priority Enable this setting to suppress the consumption of color toner when printingblack-and-white pages. Also, amount of color toner consumed duringwarm-up time for maintenance will also be lowered.Shortcut to Function TabShortcut to FunctionItem DescriptionShortcut to FunctionSettingsAssigns one of the following functions to the [ID Card Copy] key on thecontrol panel.• [ID Card Copy Mode]• [Fax Auto Print Setting]• [Fax Immediate TX]• [Address book for Fax]• [Select Scanner Destination]Configuring the System Settings249](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-251.png)
![Configuring the Network SettingsClick [Network Settings] to display the page for configuring the network settings.This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application],[DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], [Internet Fax], and [Wireless].• Depending on the settings you change, the machine might need to be restarted.• Depending on the model you are using, some items might not appear.Network Status TabGeneral StatusItem DescriptionEthernet Speed Shows the type and speed of the network connection.IPP Printer Name Shows the name used to identify the machine on the network.Network Version Shows the version of the machine's network module (a part of the machinefirmware).Ethernet MAC Address Shows the Ethernet MAC address of the machine.Active Interface Shows the active communication method.TCP/IP StatusItem DescriptionDHCP Select whether the machine should receive a dynamic IPv4 addressautomatically using DHCP. To use DHCP, select [Active]. When enabled,the items below cannot be configured.IP Address Enter the IPv4 address for the machine.Subnet Mask Enter the subnet mask of the network.Gateway Enter the IPv4 address of the network gateway.Configuring the Network Settings253](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-255.png)
![IPv6 Configuration TabIPv6Item DescriptionIPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 usingWeb Image Monitor if the machine is currently in use in an IPv6environment. In this case, use the control panel to disable [IPv6] undernetwork settings.When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],and [Gateway Address] below cannot be configured.IPv6 AddressItem DescriptionDHCP Select whether or not the machine obtains its IPv6 address from a DHCPserver.IP Address (DHCP) Displays the IPv6 address obtained from the DHCP server when [DHCP] isset to [Active].Stateless Address Displays up to four stateless auto addresses.Gateway Address Displays the machine's default gateway address.Link-local Address Displays the link local address of the machine. The link local address is anaddress that is valid only inside the local network (local segment).Manual ConfigurationAddressEnter the machine's IPv6 address. Can contain up to 39 characters.Prefix Length Enter the prefix length, using a value between 0 and 128.Gateway Address Enter the default gateway's IPv6 address. Can contain up to 39 characters.Network Application TabScanner Send SettingItem DescriptionE-mail Select to enable the Scan to E-mail feature.8. Configuring the Machine Using Web Image Monitor254](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-256.png)
![Item DescriptionMax. E-mail Size Select the maximum size of scan files that can be attached to an e-mailmessage (1 to 5 MB, or no limit).FTP Select to enable the Scan to FTP feature.Folder Select to enable the Scan to Folder feature.Network Print SettingItem DescriptionIPP Select to enable network printing using Internet Print Protocol (via TCP port631/80).FTP Select to enable network printing using an embedded FTP server in themachine (via TCP port 20/21).RAW Select to enable network raw printing.Port No. Enter the TCP port number to use for raw printing. The valid range is 1024to 65535, except 53550 and 49999 (default is 9100).LPR Select to enable network printing using LPR/LPD (via TCP port 515).mDNS SettingItem DescriptionmDNS Select to enable Multicast DNS (via UDP port 5353). If disabled, the itembelow cannot be configured.Printer Name Enter the name of the machine. Can contain up to 32 characters.DNS TabDNSItem DescriptionDNS Method Select whether to specify domain name servers manually or receive DNSinformation from the network automatically. When set to [Auto-Obtain(DHCP)], [Primary DNS Server], [Secondary DNS Server], and [DomainName] below become unavailable.Primary DNS Server Enter the IPv4 address of the primary DNS.Configuring the Network Settings255](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-257.png)
![Item DescriptionSecondary DNS Server Enter the IPv4 address of the secondary DNS.Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32characters.IPv6 DNS Method Select whether to specify the domain server manually or have the machineobtain its DNS information automatically.When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server],[Secondary IPv6 DNS Server], and [IPv6 Domain Name] below becomeunavailable.Primary IPv6 DNSServerEnter the IPv6 address of the primary IPv6 DNS server. Can contain up to39 characters.Secondary IPv6 DNSServerEnter the IPv6 address of the secondary IPv6 DNS server. Can contain upto 39 characters.IPv6 Domain Name Enter the IPv6 domain name of the machine. Can contain up to 32characters.DNS Resolve Priority Select whether to give priority to IPv4 or IPv6 for DNS name resolution.DNS Timeout (seconds) Enter the number of seconds the machine waits before considering a DNSrequest to have timed out (1 to 999 seconds).Host Name Enter a host name for the machine. Can contain up to 15 characters.Auto E-mail Notification TabE-mail Notification 1/E-mail Notification 2Item DescriptionDisplay Name Enter a sender name for notification e-mail. Can contain up to 32characters.E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64characters.Paper Misfeed Select to send an alert e-mail to the specified address if a paper jam occurs.Out of Paper Select to send an alert e-mail to the specified address if paper runs out.Toner Almost Empty Select to send an alert e-mail to the specified address if toner becomes low.8. Configuring the Machine Using Web Image Monitor256](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-258.png)
![Item DescriptionCall Service Select to send an alert e-mail to the specified address if the machinerequires servicing.Out of Toner Select to send an alert e-mail to the specified address if toner runs out.Cover Open Select to send an alert e-mail to the specified address if a cover is open.SNMP TabSNMPItem DescriptionSNMP Select whether to enable the machine to use SNMP services.TrapItem DescriptionTarget Trap Select whether to enable the machine to send traps to the management host(NMS).When disabled, [SNMP Management Host 1] and [SNMP ManagementHost 2] below become unavailable.SNMP ManagementHost 1Enter the IP address or host name of a management host. Can contain up to64 characters.SNMP ManagementHost 2Enter the IP address or host name of a management host. Can contain up to64 characters.CommunityItem DescriptionGet Community Enter the community name to use for authentication of Get requests. Cancontain up to 32 characters.Trap Community Enter the community name to use for authentication of Trap requests. Cancontain up to 32 characters.Configuring the Network Settings257](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-259.png)
![SystemItem DescriptionLocation Enter the location of the machine. The location entered here is displayed onthe main page. Can contain up to 64 characters.Contact Enter the contact information of the machine. The contact informationentered here is displayed on the main page. Can contain up to 64characters.SMTP TabSMTPItem DescriptionPrimary SMTP Server Enter the IP address or host name of the SMTP/POP3 server. Can containup to 64 characters.Port No. Enter the port number for SMTP (1 to 65535).Authentication Method Select an authentication method from the following:[Anonymous]: The user name and password are not necessary.[SMTP]: The machine supports NTLM and LOGIN authentication.[POP before SMTP]: The POP3 server is used for authentication. Whensending e-mails to an SMTP server, you can enhance the SMTP serversecurity level by connecting to the POP server for authentication.User Name Enter the user name for logging in to the SMTP server. Can contain up to 32characters.Password Enter the password for logging in to the SMTP server. Can contain up to 32characters.Device E-mail Address Enter the machine’s e-mail address.This address is used as the sender's address of e-mail messages sent fromthis machine, such as notification e-mails. Can contain up to 64 characters.Server Timeout(seconds)Enter the number of seconds the machine waits before considering anSMTP operation to have timed out (1 to 999).8. Configuring the Machine Using Web Image Monitor258](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-260.png)
![Item DescriptionTime Zone Select a time zone according to your geographic location. Selecting adifferent time zone may cause transmission date and time to be incorrect foremail sent by the Scan to E-mail function, even when the machine's clock isset correctly.POP3 TabPOP3 SettingsItem DescriptionPOP3 Server Enter the IP address or host name of the POP3 server for e-mail reception.The POP3 server specified here will be used for [POP before SMTP]. Cancontain up to 64 characters.User Account Enter the user name for logging in to the POP3 server. Can contain up to 32characters.User Password Enter the password for logging in to the POP3 server. Can contain up to 32characters.Authentication Select an authentication method from the following:[None]: Password will not be encrypted.[APOP Authentication]: Password will be encrypted.[Auto]: Password will be encrypted or not encrypted according to the POP3server’s settings.Internet Fax TabItem DescriptionInternet FaxTransmissionSelect whether to enable or disable the Internet Fax function.Error Notification E-mailSelect whether to send a notification e-mail to the sender of the Internet Faxor not when e-mail reception fails.The text will include the machine's host name (as set in the DNS settingspage), model name, and contact e-mail address (as set in the administratorsettings page).Configuring the Network Settings259](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-261.png)
![Item DescriptionInsert System-fixed Text Select whether to include system-fixed text in the body of the e-mail or notwhen sending Internet Faxes.The text will include the machine's host name (as set in the DNS settingspage), model name, and contact e-mail address (as set in the administratorsettings page).Automatic POP Select whether to automatically connect to the POP3 server to check fornew e-mails or not. If this setting is enabled, the connection will be made atan interval specified in [POP Interval (minutes)].POP Server: E-mailReception SettingSelect whether to leave or delete e-mails in the POP3 server after receivingthem.[No]: Delete e-mails from the server after receiving them.[Save E-mail]: Leave e-mails on the server after receiving them.[Save Only Error Info]: Delete e-mails that are successfully received fromthe server only.POP Interval (minutes) Specifies how many minutes the machine waits between automaticconnections to the POP3 server to acquire new e-mails (2 to 1440minutes).• [Internet Fax] appears only for the Type 2 model.Wireless TabWireless LAN StatusItem DescriptionWireless LAN Status Displays the status of the connection to the wireless LAN.MAC Address Displays the MAC address.Communication Mode Displays the communication mode that the machine is connecting in.SSID Displays the SSID of the access point that the machine is connected to.Channel Displays the channel information of the current wireless LAN settings if [Ad-Hoc] is selected for [Communication Mode].Wireless Signal Status Displays the strength of the wireless signal that is being received.8. Configuring the Machine Using Web Image Monitor260](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-262.png)
![Item DescriptionWireless Specifies whether or not to use the wireless LAN.Wireless LAN SettingsItem DescriptionSSID Enter the SSID of the access point.The SSID can contain up to 32 characters.When you click [Scan List], a list of available access points is displayed.You can select the SSID from the list.Communication Mode Select the mode to connect in.If the machine will be connected to a wireless router or access point, select[Infrastructure]. If the machine will be connected to a device equipped witha wireless LAN directly, select [Ad-Hoc].Ad-Hoc Channel If [Ad-Hoc] is selected for [Communication Mode], select a channel.Authentication Select an authentication method.If [Ad-Hoc] is selected for [Communication Mode], you can select only[Open System] and [Shared Key].Encryption Select an encryption method.If [Ad-Hoc] is selected for [Communication Mode], you can select only[None] and [WEP].WPA Passphrase If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for[Authentication], enter the WPA encryption key.WEP Key Length If [WEP] is selected for [Encryption], select 64 bits or 128 bits for the lengthof the encryption key.WEP Transmit Key ID Select an ID number to identify each WEP key in case multiple WEPconnections are configured.WEP Key Format Select a format for entering the WEP key.Configuring the Network Settings261](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-263.png)
![Item DescriptionWEP Key Enter the WEP key. The number and type of characters you can enter varydepending on the length and format selected for the key. See the following:• WEP key length: [64bit], Format: [Hexadecimal]WEP key max length: 10 characters (0-9, A-F, a-f)• WEP key length: [64bit], Format: [ASCII]WEP key max length: 5 characters (0x20-0x7e)• WEP key length: [128bit], Format: [Hexadecimal]WEP key max length: 26 characters (0-9, A-F, a-f)• WEP key length: [128bit], Format: [ASCII]WEP key max length: 13 characters (0x20-0x7e)• If you are configuring the connection settings manually, check the SSID, authentication method, orencryption key of the access point or wireless router in advance.8. Configuring the Machine Using Web Image Monitor262](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-264.png)
![Configuring the IPsec SettingsClick [IPsec Settings] to display the page for configuring the IPsec settings.This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List].• This function is available only when an administrator password is specified.IPsec Global Settings TabItem DescriptionIPsec Function Select whether to enable or disable IPsec.Default Policy Select whether to allow for the default IPsec policy.Broadcast andMulticast BypassSelect the services that you do not want to apply IPsec from the following:[DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550]All ICMP Bypass Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from thefollowing:[Active]: All ICMP packets will be bypassed without IPsec protection."ping" command (echo request and echo reply) is not encapsulated byIPsec.[Inactive]: Some ICMP message types will be bypassed without IPsecprotection.IPsec Policy List TabItem DescriptionNo. IPsec policy number.Name Displays the name of the IPsec policy.Address Settings Displays the IP address filter of the IPsec policy as below:Remote address/Prefix lengthAction Displays the action of the IPsec policy as "Allow", "Drop", or "RequireSecurity".Configuring the IPsec Settings263](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-265.png)
![Item DescriptionStatus Displays the status of the IPsec policy as "Active" or "Inactive".To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsecPolicy Settings" page. The following settings can be made on the "IPsec Policy Settings" page.IP Policy SettingsItem DescriptionNo. Specify a number between 1 and 10 for the IPsec policy. The number youspecify will determine the position of the policy in the IPsec Policy List. Policysearching is performed according to the order of the list. If the number youspecify is already assigned to another policy, the policy you areconfiguring will take the number of the earlier policy, and the earlier policyand any subsequent policies will be renumbered accordingly.Activity Select whether to enable or disable the policy.Name Enter the name of the policy. Can contain up to 16 characters.Address Type Select IPv4 or IPv6 as the type of IP address to be used in IPseccommunication.Local Address Displays the IP address of this printer.Remote Address Enter the IPv4 or IPv6 address of the device with which to communicate.Can contain up to 39 characters.Prefix Length Enter the prefix length of the Remote Address, using a value between 1 and128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will beautomatically selected.Action Specify how the IP packets are processed from the following:• [Allow]: IP packets are both sent and received without IPsec applied tothem.• [Drop]: IP packets are discarded.• [Require Security]: IPsec is applied to IP packets that are both sent andreceived.If you have selected [Require Security], you must configure [IPsec Settings]and [IKE Settings].8. Configuring the Machine Using Web Image Monitor264](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-266.png)
![IPsec SettingsItem DescriptionEncapsulation Type Specify the encapsulation type from the following:• [Transport]: Select this mode to secure only the payload section ofeach IP packet when communicating with IPsec compliant devices.• [Tunnel]: Select this mode to secure every section of each IP packet.We recommend this type for communication between securitygateways (such as VPN devices).Security Protocol Select the security protocol from the following:• [AH]: Establishes secure communication that supports authenticationonly.• [ESP]: Establishes secure communication that supports bothauthentication and data encryption.• [ESP&AH]: Establishes secure communication that supports both dataencryption and authentication of packets, including packet headers.Note that you cannot specify this protocol when [Tunnel] is selectedfor [Encapsulation Type].AuthenticationAlgorithm for AHSpecify the authentication algorithm to be applied when [AH] or [ESP&AH]is selected for [Security Protocol] from the following:[MD5], [SHA1]Encryption Algorithmfor ESPSpecify the encryption algorithm to be applied when [ESP] or [ESP&AH] isselected for [Security Protocol] from the following:[None], [DES], [3DES], [AES-128], [AES-192], [AES-256]AuthenticationAlgorithm for ESPSpecify the authentication algorithm to be applied when [ESP] is selectedfor [Security Protocol] from the following:[MD5], [SHA1]Life Time Specify the life time of the IPsec SA (Security Association) as a time periodor data volume. The SA will expire when the time period you specifyelapses or the volume of data you specify reaches the volume carried.If you specify both a time period and a data volume, the SA will expire assoon as either is reached, and a new SA will then be obtained bynegotiation.To specify the life time of the SA as a time period, enter a number ofseconds.To specify the life time of the SA as a data volume, enter a number of KBs.Configuring the IPsec Settings265](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-267.png)
![Item DescriptionKey Perfect ForwardSecrecySelect whether to enable or disable PFS (Perfect Forward Secrecy).IKE SettingsItem DescriptionIKE Version Displays the IKE version.Encryption Algorithm Specify the encryption algorithm from the following:[DES], [3DES], [AES-128], [AES-192], [AES-256]AuthenticationAlgorithmSpecify the authentication algorithm from the following:[MD5], [SHA1]IKE Life Time Specify the life time of the ISAKMP SA as a time period. Enter a number ofseconds.IKE Diffie-HellmanGroupSelect the IKE Diffie-Hellman Group to be used in the generation of the IKEencryption key from the following:[DH1], [DH2]Pre-Shared Key Specify the PSK (Pre-Shared Key) to be used for authentication of acommunicating device. Can contain up to 32 characters.Key Perfect ForwardSecrecySelect whether to enable or disable PFS (Perfect Forward Secrecy).8. Configuring the Machine Using Web Image Monitor266](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-268.png)
![Printing Lists/ReportsClick [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] toprint out information for that item.Print List/ReportItem DescriptionConfiguration Page Prints general information about the machine and its current configuration.Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. Fordetails about automatic fax journal printing, see page 202 "Fax FeaturesSettings".Fax TX/RX Standby FileListPrints a list of fax jobs remaining in the machine's memory to be printed,sent, or forwarded.Quick Dial DestinationListPrints a list of Quick Dial entries.Fax Speed DialDestination ListPrints a list of Speed Dial entries.Scanner Destination List Prints a list of scan destinations.Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, andScan to Folder transmissions.Maintenance Page Prints the maintenance page.• Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printingreports, confirm that machine is not printing.• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the traybefore printing reports.Printing Lists/Reports267](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-269.png)
![Configuring the Administrator SettingsClick [Administrator Tools] to display the page for configuring the administrator settings.This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [RestoreSetting], [Set Date/Time], [Energy Saver Mode], and [PCL6 Mode].Administrator TabAdministrator SettingsItem DescriptionChange Password Check this to configure the administrator password.New Password Enter the new administrator password. Can contain up to 16 characters.Confirm New Password Enter the same password again, to confirm.Change E-mail Address Check this to configure the administrator e-mail address.Administrator E-mailAddressEnter the administrator e-mail address.If the machine's e-mail address is not configured in the [SMTP] page, thisaddress will be used as the sender's address of e-mails sent from thismachine, such as notification e-mails and Internet Faxes. Can contain up to64 characters.• Administrator e-mail address can only be configured with the Type 2 model.Reset Settings TabReset SettingsItem DescriptionReset Network Settings Select to restore settings configured under the [Network Settings] and[Administrator Tools].Reset Menu Settings Select to restore settings that are not related to the network to their defaults.Clear Scan Destination Select to clear the scan destinations.8. Configuring the Machine Using Web Image Monitor268](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-270.png)
![Item DescriptionReset Settings ofAvailable FunctionsSelect to clear the user restriction settings.Clear Address Book Select to clear the fax destinations.Reset IPsec Settings Select to clear the IPsec settings.• [Reset IPsec Settings] appears only when the administrator password is specified.Backup Setting Tab• When sending the machine for repair, it is important that you create backup files in advance. Themachine's settings are returned to the default after repair.Backup SettingItem DescriptionBack up NetworkSettingsBacks up settings configured under the [Network Settings] and[Administrator Tools].Note that, however, [Max. E-mail Size] setting under [NetworkApplication] will not be backed up here; it will be backed up by [Back upMenu Settings] instead.Back up Menu Settings Backs up settings that are not related to the network.Back up ScanDestinationBacks up scan destinations to a file.Back up Settings ofAvailable FunctionsBacks up user restriction settings to a file.Back up Address Book Backs up fax destinations to a file.Back up IPsec Settings Backs up the IPsec settings to a file.Follow the procedure below to create configuration backup files.1. Select the radio button for the type of data you wish to back up.2. Enter the administrator password if required.Configuring the Administrator Settings269](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-271.png)
![3. Click [OK].4. Click [Save] in the confirmation dialog box.5. Navigate to the location to save the backup file.6. Specify a name for the file, and click [Save].• [Back up IPsec Settings] appears only when the administrator password is specified.Restore Setting Tab• When the machine is returned from repair, it is important that you restore the machine's settingsfrom the backup files. The machine's settings are returned to the default after repair.Restore SettingItem DescriptionFile to Restore Enter the path and name of the file to restore, or click [Browse...] to selectthe file.Follow the procedure below to restore configuration backup files.1. Click [Browse...].2. Navigate to the directory containing the backup file to restore.3. Select the backup file, and click [Open].4. Enter the administrator password if required.5. Click [OK].• If the settings are not restored successfully, an error message appears. Try again to restore the filecompletely.Set Date/Time TabSet DateItem DescriptionYear Enter the current year (2000 to 2099).Month Enter the current month (1 to 12).8. Configuring the Machine Using Web Image Monitor270](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-272.png)
![Item DescriptionDay Enter the current day (1 to 31).Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or[YYYY/MM/DD].Set TimeItem DescriptionTime Format Select 24- or 12-hour time format.Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected.hour (0-23) Enter the current hour if 24-hour time format is selected (0-23).hour (1-12) Enter the current hour if 12-hour time format is selected (1-12).min. (0-59) Enter the current minute (0-59).Energy Saver Mode TabEnergy Saver ModeItem DescriptionEnergy Saver Mode 1 Select [Active] to set the machine to enter Energy Saver mode 1 if themachine has been idle for about 30 seconds.It takes less time to recover from Energy Saver mode 1 than from power-offstate or Energy Saver mode 2, but power consumption is higher in EnergySaver mode 1 than in Energy Saver mode 2.Energy Saver Mode 2 Select [Active] to set the machine to enter Energy Saver mode 2 after theperiod of time specified for [Waiting Time (1 min. - 240 min.)] is passed (1to 240 minutes).The machine consumes less power in Energy Saver mode 2 than in EnergySaver mode 1, but it takes longer to recover from Energy Saver mode 2than from Energy Saver mode 1.• The machine recovers from Energy Saver mode when it receives a print job, prints a received fax,or when the [Copy], [Color Start], or [B&W Start] key is pressed.Configuring the Administrator Settings271](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-273.png)
![PCL6 ModePCL6 ModeItem DescriptionPCL6 Mode Set this to [Universal] when using the Universal Driver and to [SP C250/C252] when using the normal driver.8. Configuring the Machine Using Web Image Monitor272](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-274.png)
![9. Maintaining the MachineReplacing the Print Cartridge• Store print cartridge in a cool dark place.• Actual printable numbers vary depending on image volume and density, number of pages printedat a time, paper type and size, and environmental conditions such as temperature and humidity.Toner quality degrades over time. Early replacement of the print cartridge might be necessary.Therefore, we recommend you always keep a new print cartridge ready.• For good print quality, the manufacturer recommends that you use genuine toner from themanufacturer.• The manufacturer shall not be responsible for any damage or expense that might result from the useof parts other than genuine parts from the manufacturer with your office products.• If you try to print while the message "Replacement Required: Toner Cartridge (XX)" is beingdisplayed, another message "Continue printing?" may appear. If this happens, you can print a fewpages by pressing [Yes], although the print quality may be lower. Replace the toner as soon aspossible. If the message "Continue printing?" does not appear, replace the toner immediately.Messages on the screen• Replace the indicated print cartridge when any of the following messages appear on thescreen:"Replacement Required: Toner Cartridge" (XX)("XX" indicates the toner color)• Prepare the indicated print cartridge when any of the following messages appear on thescreen:"Replace Required Soon: Toner Cartridge" (XX)("XX" indicates the toner color)• Do not allow paper clips, staples, or other small objects to fall inside the machine.• Do not expose the print cartridge without its cover to direct sunlight for a long time.• Do not touch the print cartridge's photo conductor unit.273](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-275.png)
![Common ProblemsThis section explains how to troubleshoot common problems that may occur while operating themachine.Problem Possible cause SolutionThe machine does not turn on. The power cord is notconnected properly.• Make sure that the powerplug is firmly inserted intothe wall outlet.• Make sure that the walloutlet is not defective byconnecting anotherworking device.The alert indicator lights upcontinuously or flashes.An error has occurred. Switch to copier mode, checkthe displayed message, andtroubleshoot the problemaccordingly.An error message appears onthe machine's screen.An error has occurred. See page 334 "Error andStatus Messages on theScreen".Pages are not printed. The machine is warming up orreceiving data.Wait until "Printing..." appearson the screen. If "Processing..."is displayed on the screen, themachine is receiving data.Pages are not printed. The interface cable is notconnected correctly.• Reconnect the cable.• Check that the interfacecable is the correct type.Strange noise is heard. • The supplies or options arenot properly installed.• The machine executesperiodic cleaning of theinterior when [AutoCleaning] in [SystemSettings] is set to [On].Check if the supplies or optionsare properly installed.The noise does not indicate amalfunction. Wait until thecleaning is complete.10. Troubleshooting304](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-306.png)
![Problem SolutionMultiple sheets of paper are fed atonce.• Fan the paper well before loading. Also make sure thatthe edges are aligned by tapping the stack on a flatsurface such as a desk.• Make sure that the paper guides are in the right position.• Use supported types of paper. See page 57 "SupportedPaper".• Load paper only as high as the upper limit markings onthe paper guide.• Make sure that the friction pads, paper feed rollers orregistration rollers are clean. See page 288 "Cleaningthe Friction Pad and Paper Feed Roller" and page 291"Cleaning the Registration Roller and Paper Tray".• Check that paper was not added while there was stillsome left in the tray.Only add paper when there is none left in the tray.The printed paper is wrinkled. • The paper being used may be damp. Use paper that hasbeen stored properly. See page 57 "Supported Paper".• Paper is too thin. See page 57 "Supported Paper".• If there are gaps between the paper and the paperguides, adjust the paper guides to remove the gaps.• Check that both the left and right fusing unit levers havebeen raised to the plain paper mark.The printed paper is curled. • Load the paper upside down in the paper tray.• If the paper curl is severe, retrieve prints from the outputtray more frequently.• The paper being used may be damp. Use paper that hasbeen stored properly. See page 57 "Supported Paper".• Select [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-HumidityLevel] under [System Settings]. Note that if you select [Lvl.2: Medium] or [Lvl.3: Strong], the first print takes longerthan subsequent prints.Paper Feed Problems307](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-309.png)
![Print Quality ProblemsChecking the Condition of the MachineIf there is a problem with the print quality, first check the condition of the machine.Problem SolutionThere is a problem with themachine's location.Make sure that the machine is on a level surface. Place themachine where it will not be subject to vibration or shock.Unsupported types of paper is used. Make sure that the paper being used is supported by themachine. See page 57 "Supported Paper".The paper type setting is incorrect. Make sure that the paper type setting of the printer drivermatches the type of paper loaded. See page 57 "SupportedPaper".A non-genuine print cartridge isbeing used.Refilled or non-genuine print cartridge reduces print qualityand may cause malfunctions. Use genuine print cartridge only.See page 354 "Consumables".An old print cartridge is being used. Print cartridge should be opened before their expiration dateand used within six months after being opened.The machine is dirty. See page 273 "Maintaining the Machine", and clean themachine as required.Color degradation has occurred. Color degradation may occur in color printing after themachine is moved or a large number of pages are printed. Inthis case, adjust color registration by executing [ColorRegistration] in [System Settings].Print Quality Problems309](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-311.png)
![Checking the printer driver settingsProblem SolutionThe printed image is smudged. PCL 5c/6On the printer driver's [Paper] tab, select [Bypass Tray] inthe "Input Tray:" list. In the "Paper Type:" list, select aproper paper type.PostScript 3On the printer driver's [Paper/Quality] tab, select[Bypass Tray] in the "Paper Source" list. In the "Media"list, select a proper paper type.Images smudge when rubbed.(Toner is not fixed.)PCL 5c/6On the printer driver's [Paper] tab, select a proper papertype in the "Paper Type:" list.PostScript 3On the printer driver's [Paper/Quality] tab, select aproper paper type in the "Media" list.The printed image is different fromthe image on the computer's display.Only when using PCL 5c/6On the printer driver's [Print Quality] tab, select [Raster]in the "Graphics Mode" list.When printing graphics, the outputand the screen are different.To print accurately, specify the printer driver setting to printwithout using the graphics command. For details aboutspecifying the printer driver setting, see the printer driver Help.Images are cut off, or excess isprinted.Use the same size paper selected in the application. If youcannot load paper of the correct size, use the reductionfunction to reduce the image, and then print. For details aboutthe reduction function, see the printer driver Help.Photo images are coarse. Use the application's or printer driver's settings to specify ahigher resolution.For details about the printer driver's settings, see the printerdriver Help.A solid line is printed as a dashedline or appears blurred.Change the dithering settings on the printer driver. For detailsabout the dithering settings, see the printer driver Help.10. Troubleshooting310](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-312.png)
![Printer ProblemsThis section describes printing problems and possible solutions.When You Cannot Print ProperlyProblem SolutionAn error occurs. If an error occurs when printing, change the computer orprinter driver settings.• Check the printer icon name does not exceed 32alphanumeric characters. If it does, shorten it.• Check whether other applications are operating.Close any other applications, as they may be interferingwith printing. If the problem is not resolved, closeunneeded processes too.• Check that the latest printer driver is being used.A print job is canceled. • Printing on Legal size paper may be canceled, if theprinting is performed with a certain print quality setting. Ifusing the PCL printer driver, set [Gradation:] in [PrintQuality] to [Speed] or [Standard]. If using the PostScript3 printer driver, set [Print Quality] to [Standard] or [HighQuality]. For details, see the printer driver Help.• If [I/O Timeout] under [System Settings] is set to 15seconds, increase the time period. A print job may becanceled if printing is frequently interrupted by data fromother ports, or if printing data is large and takes time forprocessing. For details, see page 209 "System Settings".10. Troubleshooting312](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-314.png)
![Problem SolutionA Locked Print file is canceled. • The machine already has 5 jobs or 5 MB of Locked Printdata. Print or delete an existing Locked Print file. Fordetails, see page 90 "Printing Confidential Documents".• Even if the machine cannot store any more Locked Printfiles, the machine holds the new Locked Print file for theperiod of time specified in [Locked Print] under [SystemSettings] before canceling that file. Within this time, youcan print or delete the new Locked Print file. You can alsoprint or delete an existing Locked Print file so that the newLocked Print file can be stored in the machine.For details about [Locked Print], see page 209 "SystemSettings".Only when using PCL 5c/6The Locked Print file has too many pages or it is too large.Reduce the number of pages to print, or print with alower setting for [Gradation:] in [Print Quality]. Fordetails, see the printer driver Help.There is a considerable delaybetween the print start commandand actual printing.• Processing time depends on data volume. High volumedata, such as graphics-heavy documents, take longer tobe processed.• To speed up printing, reduce the printing resolution usingthe printer driver. For details, see the printer driver Help.• The machine is calibrating color. Wait for a while.Documents are not printed properlywhen using a certain application, orimage data is not printed properly.Some characters are printed faintlyor not printed.Change the print quality settings.Printer Problems313](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-315.png)
![Problem SolutionThe color of the printout is differentfrom the color on the computer'sdisplay.• The colors made using color toner may be different fromcolors displayed on the display due to the difference ofmethods to reproduce colors.Only when using PCL 5c/6• Color gradation might appear differently if [On] isselected for [Economy Color] on the [Print Quality]tab in the printer driver's dialog box.See the printer driver Help.• Turn off the main power, and then turn it back on. If thecolor still appears different on the printout, perform the[Color Registration] under [System Settings]. For details,see page 209 "System Settings".If this procedure fails to resolve the problem, contact yoursales or service representative.Color changes extremely whenadjusted with the printer driver.Only when using PCL 5c/6Do not make extreme settings for the color balance underthe [Print Quality] tab in the printer driver's dialog box.See the printer driver Help.Color documents are printed inblack and white.• The printer driver is not set up for color printing.See the printer driver Help.• Some applications print color files in black and white.Printer Problems315](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-317.png)
![When You Cannot Print ClearlyProblem SolutionThe whole printout is blurred. • The paper being used may be damp. Use paper that hasbeen stored properly. See page 57 "Supported Paper".• Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in[Anti-Humidity Level] under [System Settings]. Note that ifyou select [Lvl.2: Medium] or [Lvl.3: Strong], the first printtakes longer than subsequent prints.• If you enable [Toner Saving] under [System Settings],printing is generally less dense.• If you select [On] for [Economy Color] in the [PrintQuality] tab (PCL printer driver) or under [PrinterFeatures] (PostScript 3 printer driver), print will be atlower density. For details, see the printer driver Help.• The print cartridge is almost empty. If "Replace Toner: X"("X" indicates the toner color) appears on the screen,replace the indicated print cartridge.• Condensation may have occurred. If rapid change intemperature or humidity occurs, use this machine onlyafter it has acclimatized.The toner is powdery and comesaway from the paper, or the printedimage has a matt appearance.Check if the fusing unit levers are properly set. Pull up thefusing unit levers.Toner smears appear on the printside of the page.• The paper setting may not be correct. For example,although you are using thick paper, the setting for thickpaper may not be specified.Check the printer driver's paper settings.See the printer driver Help.• Check that the paper is not curled or bent. Envelopes canbe curled easily. Flatten out the paper before loading it.See page 71 "Loading Paper".10. Troubleshooting316](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-318.png)
![Problem SolutionWhite lines appear.DAC607The intermediate transfer belt is dirty.Follow the procedure below to clean the belt:1. Open the top cover while the power is on.2. Remove all print cartridges from the printer.3. Close the top cover with both hands carefully.4. When cleaning finishes, open the top cover and attachall the print cartridges again.If this procedure does not resolve the problem, contact yoursales or service representative.Horizontal lines appear on theprinted paper.• Impact can cause lines to appear on printed paper andother malfunctions.Protect the printer from impact at all times, especiallywhile it is printing.• If lines appear on prints, turn the printer off, wait a fewmoments, and then turn it back on again. Then, performthe print job again.The print color is different from thecolor specified.If a specific color is missing, turn the power switch off and on.If this does not resolve the problem, contact your sales orservice representative.Photo images are coarse. Some applications lower the resolution for making prints.A color is missing or a printed imageis partially blurred.• The paper being used may be damp. Use paper that hasbeen stored properly.See page 71 "Loading Paper".• Toner is almost empty. If the following message appearson the control panel, replace the print cartridge:"Replace Toner: X". ("X" indicates the toner color)See page 273 "Replacing the Print Cartridge".• Condensation may have occurred. If rapid change intemperature or humidity occurs, use this printer only afterit has acclimatized.Color shift occurs. Perform the [Color Registration] under [System Settings].For details, see page 209 "System Settings".Printer Problems317](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-319.png)
![Problem SolutionWhite spots appear. The surrounding registration roller or paper tray can becomedirty with paper dust if you use paper other than standardpaper.Wipe any paper dust off both the paper tray and registrationroller.See page 291 "Cleaning the Registration Roller and PaperTray".Colorless dots appear on solid colorprintouts.Change the paper type currently selected in the Paper Typesettings, and then print.Eg. [Recycled Paper] to [Thin Paper] to [Plain Paper].See page 78 "Specifying Paper Type and Paper Size UsingControl Panel".White streaks or color streaksappear.Toner is almost empty. If an error message appears on thecontrol panel, replace the print cartridge of the colorindicated.See page 273 "Replacing the Print Cartridge".The backs of printed sheets areblemished.• When removing a jammed sheet, the inside of the printermay have become dirty. Print several sheets until theycome out clean.• If document size is larger than paper size, e.g. A4document on B5 paper, the back of the next printed sheetmay become dirty.Black gradation is not natural. Only when using PostScript 3Select [CMY + K] for [Gray Reproduction] in the printerdriver's dialog box.See the printer driver Help.Solid lines are printed as brokenlines.Only when using PostScript 3Change the [Dithering] setting in the printer driver'sdialog box.See the printer driver Help.10. Troubleshooting318](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-320.png)
![Problem SolutionFine dot patterns do not print. Only when using PostScript 3Change the [Dithering] setting in the printer driver'sdialog box.See the printer driver Help.Solid areas, lines or text are shiny orglossy when created as a mixture ofcyan, magenta, yellow.Only when using PostScript 3Select [Black by K] for [Gray Reproduction] in the printerdriver's dialog box.See the printer driver Help.Speckling occurs in areas of solidblack print.Only when using PostScript 3Select [CMY + K] for [Gray Reproduction] in the printerdriver's dialog box.See the printer driver Help.If rubbed with your finger, the printsmears.The setting of the paper may not be correct. For example,although thick paper is used, the setting for thick paper maynot be specified.• Check the paper settings of this printer.See page 71 "Loading Paper".• Check the paper settings of the printer driver.See the printer driver Help.When Paper Is Not Fed ProperlyProblem SolutionPrints fall behind the machine whenthey are delivered.Pull up the appropriate stop fence (forward fence for A4/Letter, rear fence for Legal size prints). See page 19 "Guide toComponents".Printer Problems319](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-321.png)
![Problem SolutionPrints do not stack properly. • The paper being used may be damp. Use paper that hasbeen stored properly. See page 57 "Supported Paper".• Select [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-HumidityLevel] under [System Settings]. Note that if you select [Lvl.2: Medium] or [Lvl.3: Strong], the first print takes longerthan subsequent prints.• Pull up the appropriate stop fence (forward fence forA4/Letter, rear fence for Legal size prints). See page 19"Guide to Components".The printed paper is curled. • Load the paper upside down in the paper tray.• If the paper curl is severe, retrieve prints from the outputtray more frequently.• The paper being used may be damp. Use paper that hasbeen stored properly.• Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in[Anti-Humidity Level] under [System Settings]. Note that ifyou select [Lvl.2: Medium] or [Lvl.3: Strong], the first printtakes longer than subsequent prints.• If you enable [Toner Saving] under [System Settings],printing is generally less dense.Printed envelopes come out creased. Check if the fusing unit levers are properly set. Lower the fusingunit levers.Other Printing ProblemsProblem SolutionThe toner has run out and printinghas stopped.When the "Continue printing?" message appears on thecontrol panel, pressing [Yes] allows you to print a few morepages, but the print quality of those pages may be lower.10. Troubleshooting320](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-322.png)
![Copier ProblemsWhen You Cannot Make Clear CopiesProblem SolutionThe printed copy is blank. The original is not placed correctly.When using the exposure glass, place originals copy sidedown. When using the ADF, place them copy side up. Seepage 82 "Placing Originals".The wrong original was copied. If copying from the exposure glass, make sure that there areno originals in the ADF.Copied pages do not look the sameas the originals.Select the correct scan mode according to the type of original.See page 118 "Specifying the Scan Settings".Black spots appear whenphotocopying a photographic print.The original may have stuck to the exposure glass due to highhumidity.Place the original on the exposure glass, and then place twoor three sheets of white paper on top of it. Leave the ADF openwhen copying.A moire pattern is produced. The original probably has heavily lined or dotted areas.Switching the setting for image quality between [Photo] and[Mixed] may eliminate the moire pattern.See page 136 "Specifying the Scan Settings".The printed copy is dirty. • Image density is too high.Adjust the image density. See page 136 "Specifying theScan Settings".• Toner on the printed surface is not dry.Do not touch printed surfaces immediately after copying.Remove freshly printed sheets one by one, taking carenot to touch printed areas.• The exposure glass or ADF is dirty. See page 273"Maintaining the Machine".• Before placing originals on the exposure glass, makesure that toner or correction fluid is dry.Copier Problems321](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-323.png)
![Problem SolutionWhen copying from the exposureglass, the print area of the copy isout of alignment with the original.Place the original copy side down, making sure that it isaligned to the rear left corner and pressed flat against theexposure glass.When You Cannot Make Copies as WantedProblem SolutionPhotocopied pages are not incorrect order.On the control panel, change the [Sort] setting under copysettings to collate pages as you require. For details about[Sort], see page 193 "Copier Features Settings".Copied pages are too dark or toolight.Adjust the image density. See page 136 "Specifying the ScanSettings".Cannot make copies withsatisfactory tones.Adjust the tone in [Color Adjustment] in Copier Features. Youcan adjust the intensity of red, green and blue. See page 193"Copier Features Settings".10. Troubleshooting322](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-324.png)
![Fax ProblemsWhen You Cannot Send or Receive Fax Messages As WantedTransmissionProblem Causes SolutionsCannot send files. The telephone line may bedisconnected.Check if the telephone line is properlyconnected to the machine. For details,see Initial Guide for Fax.The machine cannot accepta new fax job because thereare 5 unsent faxes inmemory already.Wait until any of these faxes istransmitted completely, or use the[Delete TX Standby File] function todelete unnecessary faxes. For details,see page 202 "Fax Features Settings".Document appears blank atthe other end.The original was placedupside down.The original was placed upside down.Place the original in the correctorientation. See page 82 "PlacingOriginals".Printed or sent images arespotty.The exposure glass,exposure glass, exposureglass cover, or guide plateof the ADF is dirty.Clean them. For details about how toclean the machine, see page 294"Cleaning the Exposure Glass and ADF"Make sure ink or correction fluid is drybefore placing originals.Reception is possible, buttransmission is not.There are regions andtelephone exchanges wherea dial tone cannot bedetected.Contact your sales or servicerepresentative.Transmission failed due to"maximum e-mail size"error.If the e-mail size specifiedon the machine is too large,the Internet Fax documentcannot be sent.Change the setting for [Max. E-mailSize] in [Scan Settings]. For detailsabout the maximum e-mail size, seepage 198 "Scanner Features Settings".10. Troubleshooting324](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-326.png)
![Problem Causes SolutionsWhen using On Hook Dial,"Receiving..." appears andtransmission is not allowed.If the machine fails to detectthe size of the original whenthe [B&W Start] key ispressed, it performs areceiving operation.Press [Scan Size] in [Scan Settings],select the scan size, and then resend thedocument.LAN-Fax Driver does notwork.The entered login username, login password, ordriver encryption key isincorrect.Check your login user name, loginpassword, or driver encryption key,and then enter them correctly. Fordetails, contact your administrator.ReceptionProblem Causes SolutionsCannot receive files. The telephone line may bedisconnected.Check if the telephone line is properlyconnected to the machine. For details,see Initial Guide for Fax.The Receiving File indicatorlights up and the receiveddocument is not printed.The machine cannot printbecause it is out of paper ortoner.• Load paper into the tray.• Add toner.• The paper tray does not containpaper of the right size. Load paperof the right size in the paper tray.The machine does not printreceived fax documents.[Fax Features] is configuredto store receiveddocuments.Print the fax documents using Webbrowser or the Print Stored RX Filefunction. For details about printingreceived faxes stored in memory,page 184 "Printing Out Faxes Stored inMemory" and page 245 "Fax Tab".The machine failed to printreceived fax documents.The paper has run out. Load paper into the tray.Fax Problems325](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-327.png)
![• If Transmission Error Mail Notification cannot be sent, Transmission Error Report is printed bythe machine.Error CodeThe table below describes the meaning of error codes that appear under "Results" on Fax Journal ortransmission status report, and what to do when a particular error code appears."X" indicates a number in an error code that appear differently depending on the situation.Error Code Solution1XXX11 An original has been jammed inside the ADF while sending afax in Immediate Transmission mode.• Remove jammed originals, and then place them again.See page 306 "Paper Feed Problems".• Check the originals are suitable for scanning. Seepage 82 "Placing Originals".1XXX21 The line could not be connected correctly.• Check if the telephone line is properly connected to themachine.• Disconnect the telephone line cord from the machine,and connect the cord to a telephone. Check if you canmake calls using the telephone. If you cannot make callsthis way, contact your telephone company.• If the problem persists, contact your sales or servicerepresentative.1XXX22 to 1XXX23 Dial fails when trying to send faxes.• Check if that the fax number you dialed is correct.• Check if that the destination is a fax machine.• Check if that the line is not busy.• You may need to insert a pause between dial digits. Pressthe [Pause/Redial] key after, for example, the area code.• Check if [PSTN / PBX] under [Admin. Tools] has beenspecified properly for your connection method to thetelephone network. See page 228 "AdministratorSettings".Fax Problems329](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-331.png)
![Error Code Solution1XXX32 to 1XXX84 An error occurred while sending a fax.• Check if the telephone line is properly connected to themachine.• Disconnect the telephone line cord from the machine,and connect the cord to a telephone. Check if you canmake calls using the telephone. If you cannot make callsthis way, contact your telephone company.• If the problem persists, contact your sales or servicerepresentative.2XXX14 The machine was not able to print the received fax, or themachine's memory reached its capacity while receiving a faxbecause the document was too large.• The paper tray was empty. Load paper in the paper tray.See page 71 "Loading Paper".• The tray selected in [Select Paper Tray] under [FaxFeatures] did not contain A4, Letter, or Legal size paper.Load valid size paper in the tray, and configure thepaper size settings under [Tray Paper Settings]accordingly.• A cover or tray was open. Close the cover or tray.• There was a paper jam. Remove the jammed paper. Seepage 295 "Removing Paper Jams".• A print cartridge was empty. Replace the print cartridge.See page 273 "Replacing the Print Cartridge".• The received fax was too large. Ask the sender to re-sendthe document in parts as several smaller faxes, or to sendthe fax at a lower resolution.2XXX32 to 2XXX84 An error occurred while receiving a fax.• Check if the telephone line is properly connected to themachine.• Disconnect the telephone line cord from the machine,and connect the cord to a telephone. Check if you canmake calls using the telephone. If you cannot make callsthis way, contact your telephone company.• If the problem persists, contact your sales or servicerepresentative.10. Troubleshooting330](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-332.png)
![Error and Status Messages on the ScreenMessages are listed in alphabetical order in the table below."X" indicates the parts of the messages that appear differently depending on the situation, such as thepaper size, paper type, and tray name.• If the alert indicator lights up continuously or flashes, switch to copier mode and check thedisplayed message.Message Causes Solutions2XXX14 The machine was not able toprint the received fax, or themachine's memory reached itscapacity while receiving a faxbecause the document was toolarge.• The paper tray was empty. Loadpaper in the paper tray. See page 71"Loading Paper".• The tray selected in [Select PaperTray] under [Fax Features] did notcontain A4, Letter, or Legal sizepaper. Load valid size paper in thetray, and then configure the papersize settings under [Tray PaperSettings] accordingly.• A cover or tray was open. Close thecover or tray.• There was a paper jam. Remove thejammed paper. See page 306"Paper Feed Problems".• A print cartridge was empty. Replacethe print cartridge. See page 273"Replacing the Print Cartridge".• The received fax was too large. Askthe sender to resend the document inparts as several smaller faxes, or tosend at a lower resolution.ADF Orig. MisfeedOpen ADF CoverandRemove paper.An original has been jammedinside the ADF.• Remove jammed originals, and thenplace them again. See page 306"Paper Feed Problems".• Check the originals are suitable forscanning. See page 82 "PlacingOriginals".10. Troubleshooting334](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-336.png)
![Message Causes SolutionsAvailable: 2 SidedCopyA4/B5/LG/LT/EXE8x13/8.25x13/8.5x13/16K2-sided copy could not beperformed because the traydoes not contain the valid sizepaper, which are A4, B5, Letter,Legal, Executive, 8 × 13 inches,81/2 × 13 inches, Folio, or16K.• Select the tray containing the A4, B5,Letter, Legal, or Executive size paper(other than the bypass tray) in the[Select Paper] setting. See page 193"Copier Features Settings".• Specify the A4, B5, Letter, Legal,Executive, 8 × 13 inches, 81/2 × 13inches, Folio, or 16K size for the trayselected for printing copies. Seepage 215 "Tray Paper Settings".Available: 2 SidedCopy Tray 1 or Tray22-sided copy could not beperformed because paper isspecified to be fed from thebypass tray.Specify a setting other than [Bypass Tray]for the [Select Paper] setting. Seepage 193 "Copier Features Settings".Available: IDCardCopy A4 or 8 1/2 x11ID card copy could not beperformed because the traydoes not contain the valid sizepaper, which are A4 or Lettersize.• Using the machine's control panel,specify [Select Paper] to print copiesusing the A4 or Letter size paper. Seepage 193 "Copier Features Settings".• Select the A4 or Letter size paper forthe tray selected for printing copies.See page 215 "Tray Paper Settings".Open Frt. Cvr. thenmove Env Lvrup/dwnThe fusing unit levers are notpositioned correctly.The machine can start printing only if thefusing unit levers are in the correctpositions for the paper type.• To print on an envelope, open thefront cover, and then lower the leftand right levers to the envelope mark.• To print on paper, open the frontcover, and then raise the left and rightlevers to the plain paper mark.Error and Status Messages on the Screen335](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-337.png)
![Message Causes SolutionsCannot Copy ThisSettingComb.: 2 on 1 / 4on 1Ppr.Size: B6 / 71/4x10 1/22-in-1 or 4-in-1 copy could notbe performed because the traydoes not contain the valid sizepaper, which are A4, Letter, orLegal size.• Using the machine's control panel,specify [Select Paper] to print copiesusing the A4, Letter, or Legal sizepaper. See page 193 "CopierFeatures Settings".• Select the A4, Letter, or Legal sizepaper for the tray selected for printingcopies. See page 215 "Tray PaperSettings".Cannot copy.Set original to ADF.2-in-1, 4-in-1, or 2-sided copycould not be performedbecause the originals were notplaced in the ADF.• Use the ADF, even when copying asingle sheet.• If you need to use the exposure glass,select [Off] or [Manual 2 Sided ScanMode] in [Duplex/Combine] undercopy settings, and then try again. Seepage 193 "Copier Features Settings".Check Paper Size The paper size set for thedocument differs from the size ofthe paper in the indicated tray.Press [FormFeed] to begin printing, orpress [JobReset] to cancel the job.Check Paper Type The paper type set for thedocument differs from the typeof the paper in the indicatedtray.Press [FormFeed] to begin printing, orpress [JobReset] to cancel the job.Connection Failed The line could not be connectedcorrectly.• Check if the telephone line cord isproperly connected to the machine.• Disconnect the telephone line fromthe machine, and connect the cord toa telephone. Check if you can makecalls using the telephone. If youcannot make calls this way, contactyour telephone company.Cover open A cover is open. Close the cover completely.Density SensorRequire CleaningThe machine failed to adjustcolor registration.Clean the toner density sensor. Seepage 286 "Cleaning the Toner DensitySensor".10. Troubleshooting336](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-338.png)
![Message Causes SolutionsDest. is notProgrammedNo Quick Dial entry isassociated with the One Touchbutton you pressed.• Press a different One Touch button.• Assign a registered destination to theOne Touch button. See page 122"Registering Scan Destinations".Dial Failed The fax could not be sent. • Check if the fax number you dialed iscorrect.• Check if the destination is a faxmachine.• Check if the line is not busy.• You may need to insert a pausebetween dial digits. Press the [Pause/Redial] key after, for example, thearea code.• Check that [PSTN / PBX] in [Admin.Tools] has been specified inaccordance with the telephone line inuse. See page 228 "AdministratorSettings".Exceeded Max.E-mail SizeThe scan file exceeds the sizelimit for files that can be sentthrough e-mail.• Configure [Resolution] under scannersettings to reduce the scanningresolution. See page 198 "ScannerFeatures Settings".• Configure [Max. E-mail Size] underscanner settings to increase theallowed size. See page 198"Scanner Features Settings".Failed to Access FilePress Clear keyThe Scan to USB function failedbecause the machine could notaccess the USB flash diskproperly.Use a USB flash disk that is not password-or write-protected.Failed to Create FilePress Clear keyThe Scan to USB function failedbecause there was not enoughmemory on the USB flash disk.Use a USB flash disk with enough memory.Error and Status Messages on the Screen337](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-339.png)
![Message Causes SolutionsFax Job MemoryOverflowThe number of fax jobs inmemory (unsent or unprintedfaxes) has reached maximum,so new jobs cannot be stored.Wait until pending jobs have beentransmitted or printed.Indep.Sply.Toner: X A non-supported print cartridgeis installed for the indicatedcolor.Remove and replace it with a printcartridge specified by an authorizeddealer.Internal Misfeed Paper has been jammed in themachine.Remove the jammed paper. See page 306"Paper Feed Problems".Memory Overflow • The data is too large orcomplex to print.• If you try to print a LockedPrint file stored in themachine with the printerdriver's [Gradation:] set to[Fine] in the [Print Quality]tab, printing may becanceled depending onthe machine's currentmemory usage.• When performing printingon Legal size paper undercertain print quality setting,print data becomes toolarge and the job may becanceled.• Select [600 x 600 1bit] in[Resolution] under [Printer Features]to reduce the size of data. Seepage 220 "Printer Features Settings".• Print or delete other Locked Print filesin the machine, and then print theLocked Print file that the machinefailed to print. Alternately, resend theLocked Print file to the machine with[Gradation:] set to [Speed] or[Standard], and then print the LockedPrint file.• If using the PCL printer driver, set[Gradation:] in [Print Quality] to[Speed] or [Standard]. If using thePostScript 3 printer driver, set [PrintQuality] in [Printer Features] to[Standard] or [High Quality].Memory Overflow • The machine's memoryreached its capacity whilescanning the first page ofthe original to store a faxjob in memory beforetransmission.• The machine's memoryreached its capacity whilesending a fax via LAN-Fax.Resend the fax in parts as several smallerfaxes, or send at a lower resolution.10. Troubleshooting338](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-340.png)
![Message Causes SolutionsMisfeed: Dup. UnitRemove PaperPaper has been jammed in theduplex unit.Remove the jammed paper. See page 306"Paper Feed Problems".Misfeed: Paper Tray Paper has been jammed in thepaper tray.Remove the jammed paper. See page 306"Paper Feed Problems".Misfeed: Stnd. Tray Paper has been jammed in thepaper exit area.Remove the jammed paper. See page 306"Paper Feed Problems".Misfeed: Tray 1 Paper has been jammed in theTray 1 paper input area.Remove the jammed paper. See page 306"Paper Feed Problems".Misfeed: Tray 2 Paper has been jammed in theTray 2 paper input area.Remove the jammed paper. See page 306"Paper Feed Problems".Net CommunicationErrorConnection with the server waslost while sending or receivingdata.Contact the network administrator.On Hook or Stop key The machine has been off-hookfor an extended period of time.Put down the handset or press the [Clear/Stop] key.Out of Paper: X The indicated tray has run out ofpaper.Load paper to the indicated tray. Seepage 71 "Loading Paper".Please RestartMachineThe machine needs to berestarted.Turn off the power, and then turn it backon.Remove Paper:Bypass TrayThe machine failed to proceedwith the print job, because Tray1 or Tray 2 was specified as theinput tray but paper was loadedin the bypass tray.Remove paper from the bypass tray.Replace IntTrans. Belt The transfer belt is no longerusable, and must be replaced.Contact your sales or servicerepresentative.Replace RequiredSoon:Toner Cartridge (X)The print cartridge is almostempty.Prepare a new print cartridge.Replace RequiredSoon:Waste Toner BottleThe waste toner bottle needs tobe replaced soon.Prepare a new waste toner bottle.Error and Status Messages on the Screen339](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-341.png)
![Message Causes SolutionsRX Comm. Error A reception error occurred, andthe fax could not be receivedcorrectly.If possible, contact the sender of the faxand ask them to resend it.Scan (NW)DisconnectedA scanned file could not be sentbecause the Ethernet cable wasnot connected properly.Reconnect the Ethernet cable properly,and then try the operation again.Scan (USB)DisconnectedThe USB cable wasdisconnected while scanningfrom a computer.Reconnect the USB cable properly, andthen try the operation again.Server ConnectionFailedA scanned file could not be sentbecause the destination couldnot be reached.Check if the destination is registeredcorrectly, and then try the operation again.Server ResponseErrorAn error occurred incommunication with the serverbefore beginning transmission.Check if the destination is registeredcorrectly, and then try the operation again.If the problem persists, contact the networkadministrator.Service call - SCXXX A fatal hardware error hasoccurred, and the machinecannot function.Contact your sales or servicerepresentative.Set Correct Paper The tray selected in [SelectPaper Tray] under [FaxFeatures] does not contain A4,Letter, or Legal size paper.While the message is displayed, press the[OK] key. A menu for changing the papersize specified for the current tray appears.Load A4/Letter/ Legal size paper in thetray, and then select the correspondingpaper size using [ ] or [ ] key and pressthe [OK] key. The machine will print out thefax.Note that the paper size setting for the trayunder tray paper settings will be changed.See page 215 "Tray Paper Settings".10. Troubleshooting340](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-342.png)
![Message Causes SolutionsSet Original to ADFCannot use exposureglasswith set. in [ScanSize].Scanning could not beperformed because the originalswere not placed in the ADF,even though the machine settinghas been specified to scanoriginals larger than A4/Lettersize (scannable only with theADF).• Use the ADF, even when scanningA4/Letter or smaller size originals.• If you need to use the exposure glass,select A4/Letter or smaller size in[Scan Size] under scanner settings,and then try again. See page 136"Specifying the Scan Settings".Sort Copy wasCancelledThe machine's memory reachedits capacity while originals werebeing scanned from the ADF toperform sort copying.Press [Exit] to print the originals that weresuccessfully scanned into memory. Then,copy again the originals left in the ADF.Setting Error:Waste Toner BottleThe waste toner bottle has beeninstalled incorrectly.Reinstall the waste toner bottle. Seepage 278 "Replacing the Waste TonerBottle".TX Comm. Error A transmission error occurred,and the fax could not betransmitted correctly.If the [Auto Redial] setting is enabled, themachine will redial the number and tryagain. If all attempts fail, or if the machineis in Immediate Transmission mode, the faxwill not be transmitted. Try the operationagain.Unavailable PaperType2-sided copy could not beperformed because the traydoes not contain the valid typepaper, which is thin, plain,middle thick, recycled, color,preprinted or prepunched.• Specify the tray containing the validtype paper (other than the bypasstray) in the [Select Paper] setting. Seepage 193 "Copier Features Settings".• Specify the valid paper type for thetray selected for printing copies. Seepage 215 "Tray Paper Settings".Unsupported DevicePlease RemoveThe Scan to USB function failedbecause a USB device otherthan a USB flash disk or a USBflash disk with an unsupportedfile system was used.Use a USB flash disk that is compatiblewith the Scan to USB function.Error and Status Messages on the Screen341](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-343.png)
![Transmission Using IPsecFor securer communications, this machine supports the IPsec protocol. When applied, IPsec encryptsdata packets at the network layer using shared key encryption. The machine uses encryption keyexchange to create a shared key for both sender and receiver. To achieve even higher security, you canalso renew the shared key on a validity period basis.• IPsec is not applied to data obtained through DHCP, DNS, or WINS.• IPsec compatible operating systems are Windows XP SP2, Windows Vista/7, Windows Server2003/2003 R2/2008/2008 R2, Mac OS X 10.6 and later, Red Hat Enterprise Linux WS 4.0,and Solaris 10. However, some setting items are not supported depending on the operatingsystem. Make sure the IPsec settings you specify are consistent with the operating system's IPsecsettings.• If you cannot access Web Image Monitor due to IPsec configuration problems, disable IPsec under[Admin. Tools] on the control panel, and then access Web Image Monitor.• For details about specifying the IPsec settings using Web Image Monitor, see page 233"Configuring the Machine Using Web Image Monitor".• For details about disabling IPsec using the control panel, see page 228 "Administrator Settings".Encryption and Authentication by IPsecIPsec consists of two main functions: the encryption function, which ensures the confidentiality of data,and the authentication function, which verifies the sender of the data and the data's integrity. Thismachine's IPsec function supports two security protocols: the ESP protocol, which enables both of theIPsec functions at the same time, and the AH protocol, which enables only the authentication function.ESP ProtocolThe ESP protocol provides secure transmission through both encryption and authentication. Thisprotocol does not provide header authentication.• For successful encryption, both the sender and receiver must specify the same encryptionalgorithm and encryption key. The encryption algorithm and encryption key are specifiedautomatically.• For successful authentication, the sender and receiver must specify the same authenticationalgorithm and authentication key. The authentication algorithm and authentication key arespecified automatically.Transmission Using IPsec345](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-347.png)
![AH ProtocolThe AH protocol provides secure transmission through authentication of packets only, includingheaders.• For successful authentication, the sender and receiver must specify the same authenticationalgorithm and authentication key. The authentication algorithm and authentication key arespecified automatically.AH Protocol + ESP ProtocolWhen combined, the ESP and AH protocols provide secure transmission through both encryptionand authentication. These protocols provide header authentication.• For successful encryption, both the sender and receiver must specify the same encryptionalgorithm and encryption key. The encryption algorithm and encryption key are specifiedautomatically.• For successful authentication, the sender and receiver must specify the same authenticationalgorithm and authentication key. The authentication algorithm and authentication key arespecified automatically.• Some operating systems use the term "Compliance" in place of "Authentication".Security AssociationThis machine uses encryption key exchange as the key setting method. With this method, agreementssuch as the IPsec algorithm and key must be specified for both sender and receiver. Such agreementsform what is known as an SA (Security Association). IPsec communication is possible only if thereceiver's and sender's SA settings are identical.The SA settings are auto configured on both parties' machines. However, before the IPsec SA can beestablished, the ISAKMP SA (Phase 1) settings must be auto configured. When this is done, the IPsec SA(Phase 2) settings, which allow actual IPsec transmission, will be auto configured.Also, for further security, the SA can be periodically auto updated by applying a validity period (timelimit) for its settings. This machine only supports IKEv1 for encryption key exchange.Multiple settings can be configured in the SA.Settings 1-10You can configure ten separate sets of SA details (such as different shared keys and IPsecalgorithms).IPsec policies are searched through one by one, starting at [No.1].11. Appendix346](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-348.png)
![Encryption Key Exchange Settings Configuration FlowThis section explains the procedure for specifying encryption key exchange settings.Machine PC1. Set the IPsec settings on Web Image Monitor. 1. Set the same IPsec settings as the machine onPC.2. Enable IPsec settings. 2. Enable IPsec settings.3. Confirm IPsec transmission.• After configuring IPsec, you can use "ping" command to check if the connection is establishedcorrectly. Because the response is slow during initial key exchange, it may take some time toconfirm that transmission has been established.• If you cannot access Web Image Monitor due to IPsec configuration problems, disable IPsec onthe control panel, and then access Web Image Monitor.• For details about disabling IPsec using the control panel, see page 228 "Administrator Settings".Specifying Encryption Key Exchange Settings• [IPsec Settings] appears only if the administrator password has been configured.Specify it using Web Image Monitor.1. Start the Web browser, and access the machine by entering its IP address.2. Click [IPsec Settings].3. Click the [IPsec Policy List] tab.4. Select the number of the setting you want to modify in the list, and then click [Change].5. Modify the IPsec related settings as necessary.6. Enter the administrator password, and then click [Apply].7. Click the [IPsec Global Settings] tab, and then select [Active] in [IPsec Function].8. If necessary, specify [Default Policy], [Broadcast and Multicast Bypass], and [All ICMPBypass] also.9. Enter the administrator password, and then click [Apply].Transmission Using IPsec347](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-349.png)
![Specifying IPsec Settings on the ComputerSpecify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsecSettings on the machine. Setting methods differ according to the computer's operating system. Thefollowing procedure is based on Windows 7 in an IPv4 environment as an example.1. On the [Start] menu, click [Control Panel], [System and Security], and then click[Administrative Tools].2. Double-click [Local Security Policy], and then click [IP Security Policies on LocalComputer].3. In the "Action" menu, click [Create IP Security Policy...].The IP Security Policy Wizard appears.4. Click [Next].5. Enter a security policy name in "Name", and then click [Next].6. Clear the "Activate the default response rule (earlier versions of Windows only)." checkbox, and then click [Next].7. Select "Edit properties", and then click [Finish].8. In the "General" tab, click [Settings...].9. In "Authenticate and generate a new key after every", enter the same validity period (inminutes) that is specified on the machine in [IKE Life Time], and then click [Methods...].10. Confirm that the Encryption Algorithm ("Encryption"), Hash Algorithm ("Integrity"), andIKE Diffie-Hellman Group ("Diffie-Hellman Group") settings in "Security methodpreference order" all match those specified on the machine in [IKE Settings].If the settings are not displayed, click [Add...].11. Click [OK] twice.12. Click [Add...] in the "Rules" tab.The Security Rule Wizard appears.13. Click [Next].14. Select "This rule does not specify a tunnel", and then click [Next].15. Select the type of network for IPsec, and then click [Next].16. Click [Add...] in the IP Filter List.17. In [Name], enter an IP Filter name, and then click [Add...].The IP Filter Wizard appears.18. Click [Next].11. Appendix348](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-350.png)
![19. In [Description:], enter a name or a detailed explanation of the IP filter, and then click[Next].You may click [Next] and proceed to the next step without entering any information in this field.20. Select "My IP Address" in "Source address", and then click [Next].21. Select "A specific IP Address or Subnet" in "Destination address", enter the machine's IPaddress, and then click [Next].22. For the IPsec protocol type, select "Any", and then click [Next].23. Click [Finish], and then click [OK].24. Select the IP filter that you have just created, and then click [Next].25. Click [Add...] in the Filter Action.The Filter Action Wizard appears.26. Click [Next].27. In [Name], enter a Filter Action name, and then click [Next].28. Select "Negotiate security", and then click [Next].29. Select one of options for computers allowed to communicate with, and then click [Next].30. Select "Custom" and click [Settings...].31. When [ESP] is selected for the machine in [Security Protocol] under [IPsec Settings], select[Data integrity and encryption (ESP)], and configure the following settings:Set the value of [Integrity algorithm] to the same value as the [Authentication Algorithm for ESP]specified on the machine.Set the value of [Encryption algorithm] to the same value as the [Encryption Algorithm for ESP]specified on the machine.32. When [AH] is selected for the machine in [Security Protocol] under [IPsec Settings], select[Data and address integrity without encryption (AH)], and configure the followingsettings:Set the value of [Integrity algorithm] to the same value as the [Authentication Algorithm for AH]specified on the machine.Clear the [Data integrity and encryption (ESP)] check box.33. When [ESP&AH] is selected for the machine in [Security Protocol] under [IPsec Settings],select [Data and address integrity without encryption (AH)], and configure the followingsettings:Set the value of [Integrity algorithm] under [Data and address integrity without encryption (AH)] tothe same value as [Authentication Algorithm for AH] specified on the machine.Set the value of [Encryption algorithm] under [Data integrity and encryption (ESP)] to the samevalue as [Encryption Algorithm for ESP] specified on the machine.Transmission Using IPsec349](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-351.png)
![34. In the Session key settings, select "Generate a new key every", and enter the samevalidity period (in [Seconds] or [Kbytes]) as that specified for [Life Time] on the machine.35. Click [OK], and then click [Next].36. Click [Finish].If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat thisprocedure from Step 12 and specify ICMPv6 as an exception. When you reach Step 22, select[58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security]to [Permit].37. Select the filter action that you have just created, and then click [Next].38. Select one of options for an authentication method, and then click [Next].39. Click [Finish], and then click [OK] twice.The new IP security policy (IPsec settings) is specified.40. Select the security policy that you have just created, right click on it, and then click[Assign].IPsec settings on the computer are enabled.• To disable the computer's IPsec settings, select the security policy, right click, and then click [Un-assign].Enabling and Disabling IPsec Using the Control Panel1. Press the [User Tools] key.2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a password, enter the password using the number keys,and then press the [OK] key.4. Press the [ ] or [ ] key to select [IPsec], and then press the [OK] key.5. Press the [ ] or [ ] key to select [Active] or [Inactive], and then press the [OK] key.6. Press the [User Tools] key to return to the initial screen.• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. Fordetails about [Admin. Tools Lock], see page 228 "Administrator Settings".11. Appendix350](https://usermanual.wiki/Ricoh/MFSPC252SF1.BBP-MFSPC252SF1-User-Manual-1/User-Guide-2134033-Page-352.png)
