Ricoh PRSP201NW1 Printer User Manual BBP PRSP201NW1
Ricoh Company Ltd Printer BBP PRSP201NW1
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Contents
- 1. BBP-PRSP201NW1_User Manual
- 2. BBP-PRSP201NW1_User manual(Safety)_Rev01
BBP-PRSP201NW1_User Manual
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TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................7
Introduction.....................................................................................................................................................7
Legal Prohibition.............................................................................................................................................7
Disclaimer........................................................................................................................................................7
About IP Address............................................................................................................................................8
Differences in Performance/Functions between Different Models.............................................................8
Differences in Performance/Functions between Different Models.............................................................8
Model-Specific Information.............................................................................................................................10
Important Safety Instructions (alt="Region A icon" title="")......................................................11
User Information on Electrical & Electronic Equipment.............................................................................11
Environmental Advice for Users..................................................................................................................12
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................13
Notes to Users of Facsimile Unit.................................................................................................................13
NOTICE TO USERS (NEW ZEALAND).....................................................................................................13
Important Safety Instructions (alt="Region B icon" title="")......................................................15
Notes to Users in the State of California....................................................................................................15
ENERGY STAR Program..................................................................................................................................16
1. Guide to the Machine
Guide to Components......................................................................................................................................19
Exterior..........................................................................................................................................................19
Exterior..........................................................................................................................................................21
Exterior..........................................................................................................................................................22
Interior...........................................................................................................................................................23
Control Panel................................................................................................................................................24
Control Panel................................................................................................................................................25
Initial Setup.......................................................................................................................................................28
What is Smart Organizing Monitor?..............................................................................................................29
Configuring Network Settings.........................................................................................................................30
Switch the LAN Type...................................................................................................................................30
Configuring the IP Address Settings Using the Control Panel...................................................................30
Configuring the Wireless LAN Settings Using the Control Panel.............................................................33
Configuring Network Settings.........................................................................................................................39
Switch the LAN Type...................................................................................................................................39
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Configuring the IP Address Settings Using the Web Image Monitor.......................................................39
Configuring the Wireless LAN Settings......................................................................................................40
2. Loading Paper
Supported Paper..............................................................................................................................................45
Non-Recommended Paper Types...................................................................................................................47
Print Area..........................................................................................................................................................48
Loading Paper..................................................................................................................................................51
Loading Paper into Tray 1...........................................................................................................................51
Loading Paper into Bypass Tray.................................................................................................................55
Specifying Paper Type and Paper Size Using Control Panel...................................................................56
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................58
Placing Originals..............................................................................................................................................60
About Originals............................................................................................................................................60
Placing Originals on the Exposure Glass...................................................................................................62
Placing Originals in the Auto Document Feeder.......................................................................................63
3. Printing Documents
Basic Operation...............................................................................................................................................65
Printing on Both Sides of Sheets..................................................................................................................66
Canceling a Print Job...................................................................................................................................67
If a Paper Mismatch Occurs............................................................................................................................69
Continuing Printing Using Mismatched Paper...........................................................................................69
Continuing Printing Using Mismatched Paper...........................................................................................69
Continuing Printing Using Mismatched Paper...........................................................................................70
Resetting the Print Job..................................................................................................................................70
Resetting the Print Job..................................................................................................................................71
Resetting the Print Job..................................................................................................................................71
4. Copying Originals
Copier Mode Screen.......................................................................................................................................73
Basic Operation...............................................................................................................................................74
Canceling a Copy.......................................................................................................................................75
Basic Operation...............................................................................................................................................76
Canceling a Copy.......................................................................................................................................77
Making Enlarged or Reduced Copies............................................................................................................78
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Specifying Reduce/Enlarge.......................................................................................................................79
Specifying Reduce/Enlarge.......................................................................................................................79
Combining Multiple Pages..............................................................................................................................81
Specifying Combine for Copying...............................................................................................................82
Copying Both Sides of an ID Card onto One Side of Paper........................................................................84
Copying an ID Card....................................................................................................................................84
Copying an ID Card....................................................................................................................................87
Making 2-sided Copies...................................................................................................................................89
Specifying 2 Sided Copying.......................................................................................................................90
Specifying the Scan Settings...........................................................................................................................92
Adjusting Image Density..............................................................................................................................92
Adjusting Image Density..............................................................................................................................92
Selecting the Document Type According to Original...............................................................................93
5. Scanning Originals
Scanner Mode Screen.....................................................................................................................................95
Registering the Scan Destination.....................................................................................................................96
Registering the Scan Destination................................................................................................................96
Basic Operation...............................................................................................................................................99
Scan to E-mail/FTP/Folder.........................................................................................................................99
Basic Operation for Scan to USB.............................................................................................................100
Specifying the Scan Settings.........................................................................................................................101
Specifying the Scanning Size According to the Size of the Original....................................................101
Adjusting Image Density...........................................................................................................................101
Specifying Resolution................................................................................................................................102
Scanning from a Computer...........................................................................................................................104
Using TWAIN scanner..............................................................................................................................104
TWAIN Scanning......................................................................................................................................104
Basic Operation for WIA Scanning.........................................................................................................106
6. Sending and Receiving a Fax
Fax Mode Screen..........................................................................................................................................107
Setting the Date and Time.............................................................................................................................108
Entering Characters.......................................................................................................................................109
Registering Fax Destinations.........................................................................................................................110
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Registering Fax Destinations.....................................................................................................................110
Modifying or Deleting Fax Destinations..................................................................................................111
Configuring Fax Destinations Using Smart Organizing Monitor...........................................................111
Sending a Fax................................................................................................................................................113
Selecting Transmission Mode...................................................................................................................113
Basic Operation for Sending a Fax.........................................................................................................114
Specifying the Fax Destination.................................................................................................................116
Useful Sending Functions..........................................................................................................................120
Specifying the Scan Settings.....................................................................................................................122
Using the Fax Function from a Computer (PC FAX)....................................................................................124
Basic Operation for Sending Faxes from a Computer...........................................................................124
Configuring Transmission Settings............................................................................................................125
Configuring the PC FAX Address Book....................................................................................................126
Editing a Fax Cover Sheet........................................................................................................................127
Receiving a Fax..............................................................................................................................................128
Selecting Reception Mode.......................................................................................................................128
Lists/Reports Related to Fax.........................................................................................................................131
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................133
Copier Features Settings...............................................................................................................................134
Fax Features Settings.....................................................................................................................................137
Scanner Features Settings.............................................................................................................................143
Address Book Settings...................................................................................................................................146
System Settings...............................................................................................................................................147
Printing Lists/Reports.....................................................................................................................................153
Printing the Configuration Page................................................................................................................153
Types of Report..........................................................................................................................................153
Printer Features Settings.................................................................................................................................155
Network Settings............................................................................................................................................156
8. Configuring the Machine Using Utilities
Using Web Image Monitor...........................................................................................................................161
Displaying Top Page.................................................................................................................................161
Changing the Interface Language...........................................................................................................162
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Menu..........................................................................................................................................................162
Changing the Machine Settings...............................................................................................................164
Settings List.................................................................................................................................................165
Using Web Image Monitor...........................................................................................................................174
Displaying Top Page.................................................................................................................................174
Changing the Interface Language...........................................................................................................176
Menu..........................................................................................................................................................176
Changing the Machine Settings...............................................................................................................178
Settings List.................................................................................................................................................178
Using Smart Organizing Monitor.................................................................................................................187
Checking the Status Information...............................................................................................................187
Checking the Status Information...............................................................................................................188
Checking the Status Information...............................................................................................................189
Checking the Status Information...............................................................................................................190
Checking the Status Information...............................................................................................................191
Configuring the Machine Settings............................................................................................................192
Printing the Configuration Page................................................................................................................193
Updating the Firmware.............................................................................................................................194
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................195
Cautions When Cleaning..............................................................................................................................197
Cleaning the Inside of the Machine.............................................................................................................198
Cleaning the Exposure Glass........................................................................................................................200
Cleaning the Auto Document Feeder...........................................................................................................201
10. Troubleshooting
Common Problems.........................................................................................................................................203
Paper Feed Problems.....................................................................................................................................204
Removing Printing Jams.............................................................................................................................205
Removing Scanning Jams.........................................................................................................................210
Print Quality Problems...................................................................................................................................212
Checking the Condition of the Machine..................................................................................................212
Printer Problems.............................................................................................................................................213
Print Positions Do Not Match Display Positions......................................................................................214
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Copier Problems............................................................................................................................................215
Scanner Problems..........................................................................................................................................216
Fax Problems..................................................................................................................................................217
Error and Status Indicate on the Control Panel...........................................................................................220
Messages on the Screen...........................................................................................................................220
Codes on the Screen.................................................................................................................................226
Error and Status Messages Appear on the Smart Organizing Monitor...................................................228
Error and Status Messages Appear in the PC FAX Window......................................................................230
11. Appendix
Notes About the Toner..................................................................................................................................231
Moving and Transporting the Machine.......................................................................................................232
Disposal......................................................................................................................................................232
Where to Inquire.......................................................................................................................................232
Consumables..................................................................................................................................................233
Print Cartridge............................................................................................................................................233
Specifications of the Machine......................................................................................................................234
General Function Specifications..............................................................................................................234
Printer Function Specifications..................................................................................................................236
Copier Function Specifications.................................................................................................................237
Scanner Function Specifications...............................................................................................................238
Fax Function Specifications......................................................................................................................239
Trademarks.....................................................................................................................................................240
INDEX...........................................................................................................................................................243
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How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
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FiO,P
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
FiO
Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
Type 1 Type 2 Type 3 Type 4
Model SP 203SF
SP 204SF
SP 203SFN
SP 204SFN
SP 202SN
SP 204SN
SP 203SFNw
SP 204SFNw
Fax Available
(Standard)
Available
(Standard)
Not Available Available
(Standard)
Ethernet Port (Network) Not Available Available
(Standard)
Available
(Standard)
Available
(Standard)
Scanner Functions Accessible
Using the Control Panel and
Smart Organizing Monitor
Not Available Available Available Available
Scan to E-mail/FTP/Folder/USB Not Available Available Available Available
Web Image Monitor Not Available Available Available Available
Wireless LAN Not Available Not Available Not Available Available
P
Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
Type 1 Type 2 Type 3
Model SP 200 SP 200N SP 200Nw
Ethernet Port (Network) Not Available Available
(Standard)
Available
(Standard)
Web Image Monitor Not Available Available Available
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Type 1 Type 2 Type 3
(Standard)
Wireless LAN Not Available Not Available Available
Type 1 Type 2
Model SP 201N SP 201Nw
Wireless LAN Not Available Available
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Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
ctt110.pdf (alt="Machine rear view illustration" title="")
CTT110
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(alt="region-a" title="") (mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220-240V
(alt="region-b" title="") (mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
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Important Safety Instructions
(alt="Region A icon" title="")
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
weee01.pdf (alt="image" title="")
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
For Users in India
This product complies with the "India E-waste Rule 2011" and prohibits use of lead, mercury,
hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in concentrations
exceeding 0.1 weight % and 0.01 weight % for cadmium, except for the exemptions set in Schedule 2
of the Rule.
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Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.
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Note for the Battery and/or Accumulator Symbol (For EU countries only)
battery.pdf (alt="image" title="")
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
FiO
Notes to Users of Facsimile Unit
m010.pdf (alt="label" title="")
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service representative if
relocating this product to another country. In the event of problems, please contact your service
representative in the first instance.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.
FiO
NOTICE TO USERS (NEW ZEALAND)
• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates
no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it
provides no assurance that any item will work correctly in all respects with another item of
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Telepermitted equipment of a different make or model, nor does it imply that any product is
compatible with all of Telecom's network services.
• This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such
circumstances.
• Devices connected to the telephone port may lose their memory if this fax machine is on line for
extended periods. To prevent this, such devices should have the facility for battery or similar
backup of memory.
• This device may be subject to ringing or bell tinkle when certain other devices are connected to the
same line. If this occurs, the problem should not be referred to the Telecom Faults Service.
• This equipment should not be used under any circumstances that may constitute a nuisance to other
Telecom customers.
• Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary
telephone port is not specifically designed for 3-wire connected equipment that may not respond to
incoming ringing when attached to this port.
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Important Safety Instructions
(alt="Region B icon" title="")
Notes to Users in the State of California
Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate
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ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment
enestar-black.pdf (alt="label" title="")
The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a
received fax, or when any key is pressed.
Energy Saver mode 1
This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation
is completed.
Energy Saver mode 2
This machine automatically enters Energy Saver mode 2 1 minute after the last operation is
completed.
Specifications
Energy Saver mode 1 Power Consumption*1
MF
40 W or less
P
36.6 W or less
Default Interval 30 seconds
Recovery Time*1 10 seconds or less
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Energy Saver mode 2 Power Consumption*1
MF
3.9 W or less
P
3.1 W or less
Default Interval 1 minute
Recovery Time*1 17 seconds or less
*1 Recovery time and power consumption may differ depending on the conditions and environment of the
machine.
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1. Guide to the Machine
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
FiO
Exterior
• Type 1 models do not come with an Ethernet port and USB Flash Disk Port.
• Type 3 models do not come with Line and TEL Port.
ctt111.pdf (alt="Exterior illustration numbered callout illustration" title="")
CTT111
2
8
1
6
3
7
4
5
9
10
11
14
13
12
16
15
17
1. Exposure Glass
Place originals here sheet by sheet.
2. Control Panel
Contains a screen and keys for machine control.
3. Front Cover
Open this cover to replace consumables or clear a paper jam.
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4. Stop Fences
Raise this fence to prevent paper from falling off.
5. Bypass Tray
This tray can hold one sheet of plain paper.
6. Tray 1
This tray can hold up to 150 sheets of plain paper.
7. USB Flash Disk Port
Insert a USB flash disk to store scanned files using the Scan to USB function.
8. Power Switch
Use this switch to turn the power on or off.
9. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
10. Auto Document Feeder (Exposure Glass Cover)
The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure
glass.
11. Input Tray for the ADF
Place stacks of originals here. They will feed in automatically. This tray can hold up to 15 sheets of plain
paper.
12. ADF Cover
Open this cover to remove originals jammed in the ADF.
13. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
14. Line and TEL Port
• Upper port: Port for external telephone connection.
• Lower port: G3 (analog) line Interface port for telephone line connection.
15. USB Port
Use this port to connect the machine to a computer using a USB cable.
16. Ethernet Port
Use this port to connect the machine to network using an Ethernet cable.
17. Tray Cover
Attach this cover when you extend the tray.
1. Guide to the Machine
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TiO
Exterior
ctt069.pdf (alt="Exterior illustration numbered callout illustration" title="")
1
2
9
4
5
10
3
6
8
7
CTT069
11
12
1. Exposure Glass
Place originals here sheet by sheet.
2. Control Panel
Contains a screen and keys for machine control.
3. Exposure Glass Cover
Open this cover to place originals on the exposure glass.
4. Stop Fences
Raise this fence to prevent paper from falling off.
5. Front Cover
Open this cover to replace consumables or clear a paper jam.
6. Bypass Tray
This tray can hold one sheet of plain paper.
7. Tray 1
This tray can hold up to 150 sheets of plain paper.
8. Power Switch
Use this switch to turn the power on or off.
9. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
Guide to Components
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10. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
11. USB Port
Use this port to connect the machine to a computer using a USB cable.
12. Tray Cover
Attach this cover when you extend the tray.
P
Exterior
• Type 1 models do not come with an Ethernet port.
ctt108.pdf (alt="Exterior illustration numbered callout illustration" title="")
CTT108
2
1
9
3
4
5
6
7
8
10
11
13
12
14
1. [Job Reset] key
Press this key to cancel an ongoing print job.
2. [Start] key
Press this key to print a test page. (By holding down the key for two seconds, the network setting list can be
printed.) You can also use this key to print on the back of paper in duplex printing and to execute forced
printing.
3. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing is in progress.
1. Guide to the Machine
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4. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur.
5. Stop Fences
Raise this fence to prevent paper from falling off.
6. Front Cover
Open this cover to replace consumables or clear a paper jam.
7. Bypass Tray
This tray can hold one sheet of plain paper.
8. Tray 1
This tray can hold up to 150 sheets of plain paper.
9. Power Switch
Use this switch to turn the power on or off.
10. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
11. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
12. USB Port
Use this port to connect the machine to a computer using a USB cable.
13. Ethernet Port
Use this port to connect the machine to network using an Ethernet cable.
14. Tray Cover
Attach this cover when you extend the tray.
Interior
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1. Print Cartridge
A replacement consumable that is required to make prints on paper. It needs to be replaced after
approximately every 1,500 or 2,600 pages printed. For details about replacing the cartridge, see page 195
"Replacing the Print Cartridge".
FiO
Control Panel
• The actual control panel may look different from the illustration below, depending on the country of
use.
• Depending on the model, the position of the keys may differ.
• Type 1 models do not have the [Scanner] key.
• Type 3 models do not have the [Facsimile] key and [Speed Dial] key.
• Type 3 models have the [ID Card Copy] key instead of the [ID Card Copy/On Hook Dial] key.
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1. [Facsimile] Key
Use this key to switch the machine to fax mode.
2. [Copy] Key
Use this key to switch the machine to copier mode.
3. [Speed Dial] Key
Use this key to send a fax using a registered speed dial number.
4. [ID Card Copy/On Hook Dial] Key
When the machine is in copier mode, use this key to perform an ID copy or modify ID copy settings.
When the machine is in fax mode, use this key to perform on-hook dialing.
5. [User Tools] Key
Press to display the menu for configuring the machine's system settings.
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6. [OK] Key
Use this key to confirm settings and specified values, or move to the next menu level.
7. [Stop/Clear] Key
Use this key to cancel or stop a print job, document copying, scanning, fax transmission/reception, and other
actions in progress.
8. [Start] Key
Use this key to start fax transmission/reception, scan or copy.
9. [Scanner] Key
Use this key to switch the machine to scanner mode.
10. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing, scanning, or fax transmission/reception is in progress.
11. Screen
Displays current status and messages.
12. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
running out of toner.
13. Scroll Keys
Press these keys to move the cursor in each direction.
14. Number Keys
Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter
letters when specifying names.
TiO
Control Panel
• The actual control panel may look different from the illustration below, depending on the country of
use.
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5
6
2
1
3
4
7
8
9
10
11
1. Original Type Indicator
Displays the original type in three levels.
The original type is indicated by which segment is lit on this indicator.
Upper: Text/Photo
Middle: Text
Lower: Photo
2. Original Type key
Use this key to select the type of original.
3. Density Indicator
Displays the copy density in three levels.
The print density is indicated by which segment is lit on this indicator.
• Left: Lighter than normal
• Middle: Normal density
• Right: Darker than normal
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4. [Density] Key
Use this key to adjust the copy density.
5. [ID Card Copy] Key
Use this key to perform an ID copy.
6. Screen
Shows the number of copies and the error code.
7. [Number of copies] Key
Use this key to change the number of copies.
8. [Stop/Clear] Key
When the machine is online, press this key to cancel an ongoing print job.
9. [Start] Key
Use this key to start copying.
10. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing or scanning is in progress.
11. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
almost out of toner.
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FiO
Initial Setup
When you turn this machine on for the first time, you must set the following items. Select each setting
using the [ (alt="Down arrow key" title="")], [ (alt="Up arrow key" title="")], or number keys, and then
press the [OK] key.
• [Language]
• [Country Code]
• [Year]
• [Month]
• [Day]
• Date format
• Time format
• [Hour]
• [Minute]
• The Type 3 model does not have the Initial Setup function.
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What is Smart Organizing Monitor?
Install this utility on your computer from the included CD-ROM before using it.
Smart Organizing Monitor provides the following functions:
• Displays the status of the machine
Displays paper jam messages and other error messages.
• Paper size and type settings
Displays the settings for paper sizes or types available on this machine.
• Print test and configuration pages
Prints List/Report to check the list of settings for this machine and other information.
•
FiO
Modify the IPv4 Address
FiO
Use to specify the IPv4 address.
•
P
Modify the IPv4 Address
P
Use to specify the IPv4 address.
• Modify the system settings
Use to change custom paper size settings and other settings on this machine.
•
TiO
Modify the printer settings
TiO
Use to change print settings such as [Error Skip:] and [I/O Time Out:] on this machine.
•
P
Modify the printer settings
P
Use to change this machine's print settings such as [Error Skip:] and [I/O Time Out:].
•
TiO
Modify the copy settings
TiO
Use to change the machine’s copy settings, such as [Reduce / Enlarge:] and bypass tray
settings.
•
FiO
Modify the network scanner
FiO
Use to add, change, or delete the scanner destination or change the server's properties.
•
FiO
Modify the Speed Dial
FiO
Register, change, or delete Speed Dial settings.
•
FiO
Modify the wireless LAN settings
FiO
Configure the wireless LAN settings manually.
•
P
Modify the wireless LAN settings
P
Configure the wireless LAN settings manually.
For details about basic instructions on how to use Smart Organizing Monitor, see page 161
"Configuring the Machine Using Utilities".
What is Smart Organizing Monitor?
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FiO
Configuring Network Settings
This section describes configuring the settings required to use the machine on a network.
• Ethernet and wireless LAN settings cannot be enabled at the same time.
Switch the LAN Type
You can select either [Ethernet] or [Wireless LAN].
• You only need to configure this setting for the Type 4 model.
1. Press the [User Tools] key.
ctt129.pdf (alt="User Tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [LAN Type], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Ethernet] or [Wireless LAN], and then press the [OK] key.
After a setting is changed, the machine automatically restarts.
Configuring the IP Address Settings Using the Control Panel
The procedure for configuring network settings differs depending on whether IP address information is
assigned automatically by the network (DHCP), or manually.
The IP address can also be configured via Web Image Monitor. For details about configuring the IP
address, see page 161 "Using Web Image Monitor".
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Setting the machine to receive an IPv6 address automatically
• A DHCP server is required on the network for the machine to receive an IPv6 address
automatically.
• Check that [LAN Type] is set to [Ethernet] in [Network Settings].
• Make sure [DHCPv6] is set to [Enable] in [IPv6] in Web Image Monitor. For information about how
to launch Web Image Monitor, see page 161 "Using Web Image Monitor".
1. Press the [User Tools] key.
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2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Machine IPv6 Address], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Use IPv6], and then press the [OK] key.
5. Make sure [Use IPv6] is set to [On].
After a setting has been changed, the machine automatically restarts.
Assigning the machine's IPv6 address manually
• The IPv6 address assigned to the machine must not be used by any other device on the same
network.
• Make sure [DHCPv6] is set to [Disable] in [IPv6] in Web Image Monitor. For information about
how to launch Web Image Monitor, see page 161 "Using Web Image Monitor".
Configuring Network Settings
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1. Press the [User Tools] key.
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2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Machine IPv6 Address], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Use IPv6], and then press the [OK] key.
5. Make sure [Use IPv6] is set to [On].
If this setting is changed, the machine will reboot automatically before the procedure is complete.
When this happens, wait for the reboot to finish, repeat Steps 1 to 3, and then proceed to the next
step.
6. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Manual Config. Add.], and then press the [OK] key.
7. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [IP Address], and then press the [OK] key.
8. Enter the machine’s IPv6 address using the number keys.
9. Enter the values in all fields, and then press the [OK] key.
If this setting is changed, the machine will reboot automatically before the procedure is complete.
When this happens, wait for the reboot to finish, repeat Steps 1 to 3, and then proceed to the next
step.
10. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Prefix Length], and then press the [OK] key.
11. Enter the prefix length using the number keys, and then press the [OK] key.
After a setting is changed, the machine automatically restarts.
• Install the driver after configuring the IPv6 address. For details about installing the driver, see the
Software Installation Guide.
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• For details about configuring the IPv4 address, see the Software Installation Guide.
Configuring the Wireless LAN Settings Using the Control Panel
• Check that [LAN Type] is set to [Wireless LAN] in [Network Settings].
Configuring the communication mode
You can select infrastructure mode or ad-hoc mode.
• Infrastructure Mode
Select this to communicate via an access point.
For details about configuring infrastructure mode, see Wi-Fi Settings Guide.
• Ad-Hoc Mode
Select this to connect directly to a device equipped with wireless LAN (such as a laptop).
In Ad Hoc mode, configure the following settings to match those of the host computer.
• IP address
• SSID
• Password
• Channel Number
1. Press the [User Tools] key.
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CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Wi-Fi Settings], and then press the [OK] key.
Configuring Network Settings
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4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Communication Mode], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Infrastructure Mode] or [802.11 Ad-Hoc Mode], and then press the [OK] key.
After a setting has been changed, the machine automatically restarts.
Ad-hoc mode
• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no
DHCP server.
• Make sure [Communication Mode] is set to [802.11 Ad-Hoc Mode].
Entering the SSID
1. Press the [User Tools] key.
ctt129.pdf (alt="User Tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Wi-Fi Settings], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [SSID], and then press the [OK] key.
5. Enter the SSID, and then press the [OK] key.
The characters that can be used are ASCII 0x20-0x7e (32 characters).
After a setting has been changed, the machine automatically restarts.
Setting Security Method
You can select either "WEP", "WPA", or "WPA2" as the Security Method.
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1. Press the [User Tools] key.
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2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Wi-Fi Settings], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Security Method], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select the security method, and then press the [OK] key.
When this happens, wait for the reboot to finish, repeat Steps 1 to 3, and then proceed to the
next step.
6. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [WEP/WPA/WPA2 Setting], and then press the [OK] key.
7. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to configure [Key Length] and [Key Format].
The maximum number of characters that can be entered in [WEP Key/Passphrase] depends
on the [Key Length], and [Key Format] settings. Specify settings in accordance with the
following table:
Security Method Key Length Key Format WEP Key/Passphrase
(Maximum character)
Open System -
None*1
- - -
Open System - WEP 64 bit ASCII 5 characters
Hexadecimal 10 characters
128 bit ASCII 13 characters
Configuring Network Settings
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Security Method Key Length Key Format WEP Key/Passphrase
(Maximum character)
Hexadecimal 26 characters
Shared Key - WEP 64 bit ASCII 5 characters
Hexadecimal 10 characters
128 bit ASCII 13 characters
Hexadecimal 26 characters
WPA-PSK - AES*2 - ASCII 8-63 characters
Hexadecimal 64 characters
WPA2-PSK - AES*2 - ASCII 8-63 characters
Hexadecimal 64 characters
*1 The key length, key format, and WEP key/passphrase cannot be configured.
*2 The key length cannot be configured.
8. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [WEP Key/Passphrase], and then press the [OK] key.
9. Enter the password (WEP key/Passphrase).
After a setting is changed, the machine automatically restarts.
If [Wi-Fi Status Report] is set to [On], a report confirming the completion of wireless LAN setup
is printed.
Setting Channel Number
1. Press the [User Tools] key.
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2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Network Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Wi-Fi Settings], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select [Channel Number], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key
to select the channel number, and then press the [OK] key.
After a setting has been changed, the machine automatically restarts.
FiO
Configuring the Ad-Hoc Mode Using the Smart Organizing Monitor
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [Wi-Fi] tab, set [Communication Mode:] to [802.11 Ad-hoc Mode].
8. In [SSID:], enter the SSID.
The characters that can be used are ASCII 0x20-0x7e (32 characters).
9. Select [Security Method:].
10. In the [Channel Number] box, enter the channel number.
11. Specify the appropriate settings in [WEP / WPA / WPA2 Settings].
The maximum number of characters that can be entered in [WEP Key / Passphrase (PSK):]
depends on the [Key Length:], and [Key Format:] settings. Specify settings in accordance with the
following table:
Security Method Key Length Key Format WEP Key/Passphrase
(Maximum character)
Open System - None*1 - - -
Open System - WEP 64 bit ASCII 5 characters
Hexadecimal 10 characters
Configuring Network Settings
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Security Method Key Length Key Format WEP Key/Passphrase
(Maximum character)
128 bit ASCII 13 characters
Hexadecimal 26 characters
Shared Key - WEP 64 bit ASCII 5 characters
Hexadecimal 10 characters
128 bit ASCII 13 characters
Hexadecimal 26 characters
WPA - PSK - AES*2 - ASCII 8-63 characters
Hexadecimal 64 characters
WPA2 - PSK - AES*2 - ASCII 8-63 characters
Hexadecimal 64 characters
*1 The key length, key format, and WEP key/passphrase cannot be configured.
*2 The key length cannot be configured.
12. Enter [WEP Key / Passphrase (PSK):].
13. Click [OK].
14. Click [Close].
If [Wireless LAN Status Report:] is set to [On], a report confirming the completion of wireless LAN
setup is printed.
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P
Configuring Network Settings
This section explains how to configure network settings.
• Ethernet and wireless LAN settings cannot be enabled at the same time.
• You can configure the IPv4 address easily by installing the driver using Quick Install for networks in
the CD-ROM menu. For details about installing the driver, see the Software Installation Guide.
Switch the LAN Type
You can select either [Ethernet] or [Wireless LAN].
• You only need to configure this setting for the Type 3 model.
• You only need to configure this setting for the Type 2 model.
1. Launch the Web browser.
2. In the address bar, enter "http://(machine's IP address)/".
3. Click [Log in].
4. Enter the administrator password, and then click [Log in].
If you are logging in for the first time, enter "admin133" as the password.
5. Click [Interface Settings].
6. Set [LAN Type] to [Ethernet] or [Wireless LAN].
7. Click [OK].
Configuring the IP Address Settings Using the Web Image Monitor
Setting the machine to receive an IPv6 address automatically
• A DHCP server is required on the network for the machine to receive an IPv6 address
automatically.
• Check that [LAN Type] is set to [Ethernet] in [Interface Settings] in Web Image Monitor.
Check that [IPv6] and [DHCPv6] are set to [Enable] in [IPv6] in Web Image Monitor. If [DHCPv6] is set
to [Enable], the machine can automatically obtain the IP address.
Configuring Network Settings
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Assigning the machine's IPv6 address manually
• The IPv6 address assigned to the machine must not be used by any other device on the same
network.
• Check that [LAN Type] is set to [Ethernet] in [Interface Settings] in Web Image Monitor.
1. Launch the Web browser.
2. In the address bar, enter "http://(machine's IP address)/".
3. Click [Log in].
4. Enter the administrator password, and then click [Log in].
If you are logging in for the first time, enter "admin133" as the password.
5. Click [IPv6].
6. Set [IPv6] to [Enable].
7. Set [DHCPv6] to [Disable].
8. Specify the IP address in [Manual Configuration Address].
9. Specify other settings if necessary.
10. Click [OK].
• For details about configuring the IPv4 address, see the Software Installation Guide.
Configuring the Wireless LAN Settings
• Check that [LAN Type] is set to [Wireless LAN] in [Interface Settings] in Web Image Monitor.
Configuring the communication mode
You can select infrastructure mode or ad-hoc mode.
• Infrastructure Mode
Select this to communicate via an access point.
For details about configuring infrastructure mode, see Wi-Fi Settings Guide.
• Ad-Hoc Mode
Select this to connect directly to a device equipped with wireless LAN (such as a laptop).
In Ad Hoc mode, configure the following settings to match those of the host computer.
• IP address
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• SSID
• Password
• Channel Number
Setting the Communication Mode (Using Smart Organizing Monitor)
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select
the machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [Wi-Fi] tab, set [Communication Mode:] to [Infrastructure Mode] or [802.11
Ad-hoc Mode].
8. Click [OK].
9. Click [Close].
Configuring the Communication Mode
1. Hold down the [Job Reset] key.
Holding the key down for two seconds or longer makes the power indicator flash.
2. To select Infrastructure mode, press the [Start] key. To select Ad-Hoc mode, press the
[Job Reset] key.
The alert indicator flashes.
• If you connect the machine to a network via USB when [LAN Type] is set to [Wireless LAN],
the communication mode is automatically set to Infrastructure mode.
Ad-hoc mode
• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no
DHCP server.
1. Connect the machine and computer with a USB cable.
2. On the [Start] menu, click [All Programs].
3. Click [Smart Organizing Monitor for SP xxx Series].
4. Click [Smart Organizing Monitor for SP xxx Series Status].
Configuring Network Settings
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5. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
6. Click [OK].
7. On the [User Tool] tab, click [Printer Configuration].
8. On the [Wi-Fi] tab, set [Communication Mode:] to [802.11 Ad-hoc Mode].
9. In [SSID:], enter the SSID.
The characters that can be used are ASCII 0x20-0x7e (32 characters).
10. Select [Security Method:].
11. In the [Channel Number:] box, enter the channel number.
12. Specify the appropriate settings in [WEP / WPA / WPA2 Settings].
The maximum number of characters that can be entered in [WEP Key / Passphrase (PSK):]
depends on the [Key Length:], and [Key Format:] settings. Specify settings in accordance with the
following table:
Security Method Key Length Key Format WEP Key/ Passphrase
(Maximum character)
Open System - None*1 - - -
Open System – WEP 64 bit ASCII 5 characters
Hexadecimal 10 characters
128 bit ASCII 13 characters
Hexadecimal 26 characters
Shared Key – WEP 64 bit ASCII 5 characters
Hexadecimal 10 characters
128 bit ASCII 13 characters
Hexadecimal 26 characters
WPA - PSK - AES*2 - ASCII 8-63 characters
Hexadecimal 64 characters
WPA2 - PSK - AES*2 - ASCII 8-63 characters
Hexadecimal 64 characters
*1 The key length, key format, and WEP key/passphrase cannot be configured.
1. Guide to the Machine
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*2 The key length cannot be configured.
13. Enter [WEP Key / Passphrase (PSK):].
14. Click [OK].
15. Click [Close].
If [Wireless LAN Status Report:] is set to [On], a report confirming the completion of wireless LAN
setup is printed.
Configuring Network Settings
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1. Guide to the Machine
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2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6
• 16K (197 × 273 mm)
• 16K (195 × 270 mm)
• 16K (184 × 260 mm)
• Custom Paper Size
The following paper sizes are supported as custom paper sizes:
• Width
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Length
Approximately 148-356 mm (5.8-14 inches)
Paper Type
• Plain Paper (65-99 g/m2 (17-26 lb.))
• Recycled Paper (75-90 g/m2 (20-24 lb.))
• Thin Paper (52-64 g/m2 (14-17 lb.))
• Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper Capacity
• Tray1
150 sheets
(70 g/m2, 19 lb.)
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• Bypass Tray
1 sheets
(70 g/m2, 19 lb.)
2. Loading Paper
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Non-Recommended Paper Types
Do not use the following types of paper:
• Ink-jet printer paper
• GelJet special paper
• Bent, folded, or creased paper
• Curled or twisted paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead paper.
Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper and carbon paper
• Paper weighing heavier or lighter than the limit
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• When loading paper, take care not to touch the surface of the paper.
• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.
Non-Recommended Paper Types
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Print Area
The diagram below shows the area of the paper that the machine can print on.
From the printer driver
chz904.pdf (alt="Illustration of print area" title="")
CHZ904
2
3
3
1
44
1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 4.2 mm (0.2 inches)
• The print area may vary depending on the paper size and printer driver settings.
•
FiO
Adjust the print position by specifying [Registration] in [System Settings].
•
TiO
To adjust the print position, specify [Tray1: Registration] or [Bypass Tray: Registration]
on the [System] tab in Smart Organizing Monitor.
•
P
To adjust the print position, specify [Tray1: Registration] or [Bypass Tray: Registration] on
the [System] tab in Smart Organizing Monitor.
2. Loading Paper
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MF
Copier function
MF
chz904.pdf (alt="Illustration of print area" title="")
CHZ904
2
3
3
1
44
1.
MF
Print area
2.
MF
Feed direction
3.
MF
Approx. 4 mm (0.2 inches)
4.
MF
Approx. 3 mm (0.1 inches)
MF
•
MF
The print area may vary depending on the paper size.
Print Area
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FiO
Fax function
FiO
chz904.pdf (alt="Illustration of print area" title="")
CHZ904
2
3
3
1
44
1.
FiO
Print area
2.
FiO
Feed direction
3.
FiO
Approx. 4.2 mm (0.2 inches)
4.
FiO
Approx. 4.2 mm (0.2 inches)
FiO
•
FiO
The print area may vary depending on the paper size.
2. Loading Paper
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Loading Paper
Load a stack of paper for printing in the input tray.
• When loading paper, be sure to configure the paper size and paper type for the bypass tray and
Tray 1. When printing a document, specify the paper size and paper type and select the paper
tray in the printer driver so that the settings configured when paper is loaded can be used for
printing.
•
P
If you print test pages when the bypass tray is loaded, the paper in the bypass tray is fed first.
•
FiO
To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise,
the paper in the bypass tray is fed first.
•
TiO
If you print test pages or copy when the bypass tray is loaded, the paper in the bypass tray
is fed first.
• Do not load paper in the bypass tray when the machine is warming up.
• Do not load paper in the bypass tray when Energy Saver mode is enabled.
Loading Paper into Tray 1
1. Pull Tray 1 out slowly, and then remove it using both hands.
ctt062.pdf (alt="Tray 1 illustration" title="")
CTT062
Place the tray on a flat surface.
Loading Paper
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2. Pinch the clips on the side paper guides and slide them to match the standard size.
ctt073.pdf (alt="Tray 1 illustration" title="")
CTT073
3. Pinch the end paper guide and slide it inward to match the standard size.
ctt074.pdf (alt="Tray 1 illustration" title="")
CTT074
4. Fan the paper before loading it in the tray.
5. Load the new paper stack print side down.
Make sure paper is not stacked higher than the upper limit marked inside the tray.
ctt075.pdf (alt="Tray 1 illustration" title="")
CTT075
2. Loading Paper
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6. Carefully push Tray 1 straight into the machine.
ctt029.pdf (alt="Tray 1 illustration" title="")
CTT029
To avoid paper jams, make sure the tray is securely inserted.
To deliver the sheets face up, open the rear cover.
ctt094.pdf (alt="Rear cover illustration" title="")
CTT094
Extending Tray 1 to load paper
1. Pull Tray 1 out slowly, and then remove it using both hands.
2. Release the extender locks on both sides of the tray, and then pull out the extender.
ctt077.pdf (alt="Tray 1 illustration" title="")
CTT077
Loading Paper
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Make sure the extender's inner surface and the scale are aligned.
You can adjust the length of the extender in three steps. When using A4 or Letter size paper, adjust
the length to the position indicated by the mark " (alt="2" title="")" in the tray.
3. Pull out the extender and lock it.
ctt076.pdf (alt="Tray 1 illustration" title="")
CTT076
4. Follow Steps 2 to 6 in "Loading Paper into Tray 1".
5. Attach the tray cover.
ctt095.pdf (alt="Tray cover illustration" title="")
CTT095
• (alt="Region A icon" title="")Legal paper or custom-size paper longer than A4 must be
loaded without attaching the tray cover.
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Loading Paper into Bypass Tray
1. Open the bypass tray.
ctt063.pdf (alt="Bypass tray illustration" title="")
CTT063
2. Slide the side guides outward, load paper with the print side up, and then push in until it
stops against the machine.
ctt032.pdf (alt="Bypass tray illustration" title="")
CTT032
3. Adjust the side guides to the paper width.
ctt033.pdf (alt="Bypass tray illustration" title="")
CTT033
To deliver the sheets face up, open the rear cover.
Loading Paper
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ctt094.pdf (alt="Bypass tray illustration" title="")
CTT094
FiO
Specifying Paper Type and Paper Size Using Control Panel
Specifying the paper type
1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [System Settings], and then press the [OK] key.
To specify the type of paper in the bypass tray, select [Copier Features], and then press the [OK]
key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Tray 1 Ppr Settings], and then press the [OK] key.
To specify the type of paper in the bypass tray, select [Bypass Ppr Settings], and then press the
[OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Paper Type], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the paper type, and then press the [OK] key.
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6. Press the [User Tools] key to return to the initial screen.
Specifying the standard paper size
1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [System Settings], and then press the [OK] key.
To specify the size of paper in the bypass tray, select [Copier Features], and then press the [OK]
key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Tray 1 Ppr Settings], and then press the [OK] key.
To specify the size of paper in the bypass tray, select [Bypass Ppr Settings], and then press the
[OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Paper Size], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the paper size, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
Loading Paper
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Specifying a custom paper size
1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [System Settings], and then press the [OK] key.
To specify the size of paper in the bypass tray, select [Copier Features], and then press the [OK]
key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Tray 1 Ppr Settings], and then press the [OK] key.
To specify the size of paper in the bypass tray, select [Bypass Ppr Settings], and then press the
[OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Paper Size], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Custom], and then press the [OK] key.
6. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [mm] or [inch], and then press the [OK] key.
7. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
specify the width, and then press the [OK] key.
8. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
specify the length, and then press the [OK] key.
9. Press the [OK] key.
10. Press the [User Tools] key to return to the initial screen.
Specifying Paper Type and Paper Size Using Smart Organizing Monitor
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
2. Loading Paper
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Specifying the paper type and paper size
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [Status] tab, click [Change...].
TiO
To specify the type and size of paper in the bypass tray, click [Printer Configuration] on the
[User Tool] tab, and then click the [Copy] tab.
7. Select the paper type and paper size, and then click [OK].
8. Click [Close].
Changing the custom paper size
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [System] tab, select [mm] or [inch] in the [Measurement Unit:] list.
TiO
To specify the size of paper in the bypass tray, click the [Copy] tab, and then select [mm] or
[inch] in the [Measurement Unit:] list.
8. In the [Horizontal: (100 to 216 mm)] box, enter the width.
TiO
To specify the size of paper in the bypass tray, enter its width in the [Horizontal: (90 to 216
mm)] box.
9. In the [Vertical: (148 to 356 mm)] box, enter the length.
10. Click [OK].
11. Click [Close].
FiO,P
• You cannot specify the settings of the paper in the bypass tray via Smart Organizing Monitor.
Loading Paper
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MF
Placing Originals
This section describes the types of originals you use set and how to place them.
About Originals
Recommended size of originals
Exposure glass
• Up to 216 mm (8.5 ") in width, up to 297 mm (11.7 ") in length
FiO
ADF
•
FiO
Paper size: 105 to 216 mm (4.1 " to 8.5 ") in width, 127 to 356 mm (5.8 " to 14 ") in
length
•
FiO
Paper weight: 60 to 90 g/m2 (16 to 24 lb.)
FiO
Up to 15 sheets of an original can be placed in the ADF at once (when using paper
weighing 80 g/m2, 21.3 lb.).
FiO
Types of originals not supported by the Auto Document Feeder
If placed in the ADF, the following types of originals might be damaged, become jammed, or result in
gray or black lines appearing on prints:
• Originals larger or heavier than the recommended amount
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
2. Loading Paper
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• Originals that are wet with toner or white out
Unscannable image area
Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not
be scanned.
Margins when using exposure glass
chz916.pdf (alt="Illustration of scan area" title="")
CHZ916
FiO
Copier, Fax
TiO
Copier
1. Approx. 4.1 mm (0.2 inches)
2. Approx. 3 mm (0.1 inches)
3. Approx. 4 mm (0.2 inches)
FiO
Scanner (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB)
1.
FiO
Approx. 1 mm (0.05 inches)
2.
FiO
Approx. 1 mm (0.05 inches)
3.
FiO
Approx. 1 mm (0.05 inches)
Placing Originals
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FiO
Margins when using ADF
FiO
chz919.pdf (alt="Illustration of scan area" title="")
CHZ919
FiO
Copier, Fax
1.
FiO
Approx. 4.1 mm (0.2 inches)
2.
FiO
Approx. 3 mm (0.1 inches)
3.
FiO
Approx. 4.3 mm (0.2 inches)
FiO
Scanner (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB)
1.
FiO
Approx. 1 mm (0.05 inches)
2.
FiO
Approx. 1 mm (0.05 inches)
3.
FiO
Approx. 2 mm (0.08 inches)
Placing Originals on the Exposure Glass
• Do not place originals until all correction fluid or toner becomes completely dry. Doing so may
create marks on the exposure glass that will appear on copies.
1. Lift the exposure glass cover.
2. Loading Paper
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2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
ctt023.pdf (alt="Exposure glass illustration" title="")
CTT023
3. Lower the exposure glass cover.
Hold down the cover with your hands when using thick, folded, or bound originals and when the
cover cannot be lowered completely.
FiO
Placing Originals in the Auto Document Feeder
• Do not place originals mixed with different in the ADF all at once.
• To prevent multiple sheets from being fed at once, fan the bundle of your original before placing
them in the ADF.
1. Open the input tray for the ADF.
ctt035.pdf (alt="ADF illustration" title="")
CTT035
Placing Originals
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2. Adjust the guides according to the size of the originals.
ctt036.pdf (alt="ADF illustration" title="")
CTT036
3. Place the aligned originals face up in the ADF. The last page should be on the bottom.
ctt037.pdf (alt="ADF illustration" title="")
CTT037
2. Loading Paper
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3. Printing Documents
Basic Operation
Use the printer driver to print a document from your computer.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
opal-001.tif (alt="Driver screen illustration numbered callout illustration" title="")
2. Change any print settings if necessary.
The following print settings can be specified using the printer driver:
• Printing multiple pages on a sheet
• Splitting a single page across multiple sheets
• Printing on both sides of sheets
• Not having blank pages printed
• Having prints sorted
• Saving printer driver settings as a file
• Recalling and deleting saved printer properties settings
• Printing on a custom size paper
• Printing a large paper size document on smaller size paper
• Reducing and enlarging a document size
• Changing the print resolution
• Saving on toner when printing
• Changing the dithering pattern
• Having text stamped on prints
For details about each setting items, click [Help].
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3. When setting changes are completed, click [OK].
4. Print the document using the print function in the document's native application.
•
MF
If a paper jam occurs, printing stops halfway. Open the front cover, remove the print
cartridge, and then remove the jammed paper. If the paper cannot be removed in this way, remove
it by opening the fusing cover. Printing will resume automatically once the cover is closed.
•
P
If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge,
and then remove the jammed paper. If the paper cannot be removed in this way, remove it by
opening the fusing cover. Printing will resume automatically once the cover is closed.
Printing on Both Sides of Sheets
• This function cannot be available with the bypass tray.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. On the [Setup] tab, in the [Duplex:] list box, select how you want to open the bound
output.
3. After making any additional settings, click [OK].
4. Start printing.
The machine prints only the one sides of pages first, and then displays on Smart Organizing
Monitor screen a message to reload the outputs turned over.
5. Take out all of the prints from the output tray and place them in Tray 1.
To print on the reverse side of the prints, turn them over so that the blank side faces down and
place them in Tray 1.
Portrait
ctt009.pdf (alt="Illustration of both sides of sheets" title="")
CTT009
3. Printing Documents
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Landscape
ctt010.pdf (alt="Illustration of both sides of sheets" title="")
CTT010
6. Press the [Start] key.
• If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets
in the correct order.
Canceling a Print Job
You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.
Canceling a print job before printing has started
1. Double-click the printer icon on the task tray of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.
• It may take a while to cancel a large print job.
Basic Operation
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FiO
Canceling a print job while printing
1. Press the [Stop/Clear] key.
ctt130.pdf (alt="Illustration of stop reset key" title="")
CTT130
2. Press the [1] key.
To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).
TiO
Canceling a print job while printing
1. Press the [Stop/Clear] key.
ctt118.pdf (alt="Illustration of stop reset key" title="")
CTT118
P
Canceling a print job while printing
1. Press the [Job Reset] key.
3. Printing Documents
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If a Paper Mismatch Occurs
If the paper size or type does not match the print job's settings, the machine reports an error. There are
two ways to resolve this error:
Continue printing using mismatched paper
Use the form-feed function to ignore the error and print using mismatched paper.
Reset the print job
Cancel printing.
FiO
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
1. If the error message is displayed, press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
TiO
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
If a Paper Mismatch Occurs
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1. If the error code is displayed, press the [Start] key.
ctt120.pdf (alt="Start key illustration" title="")
CTT120
P
Continuing Printing Using Mismatched Paper
If the paper is too small for the print job, the printed image will be cropped.
1. If the error message is displayed on Smart Organizing Monitor, press the [Start] key.
FiO
Resetting the Print Job
1. If the error message is displayed, press the [Stop/Clear] key.
ctt130.pdf (alt="Stop/Crear key illustration" title="")
CTT130
3. Printing Documents
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TiO
Resetting the Print Job
1. If the error code is displayed, press the [Stop/Clear] key.
ctt118.pdf (alt="Stop/Crear key illustration" title="")
CTT118
P
Resetting the Print Job
1. If the error message is displayed on Smart Organizing Monitor, press the [Job Reset] key.
If a Paper Mismatch Occurs
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4. Copying Originals
FiO
Copier Mode Screen
Standby mode screen
ctt090.pdf (alt="Operation panel screen illustration" title="")
• First line:
Displays the function and paper size specified on the machine. The following five functions are
available:
• Copier, ID Card Copy, Sort, 2 Sided Copy, 2 Sided/Sort
• Second line:
Displays the copy magnification ratio or combine setting ([2 on 1] or [4 on 1]), document
type, and the number of copies.
Settings that can be specified for the current job
By pressing the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
Standby mode screen, you can specify the following settings for the current job.
• Tray Paper Settings (paper size)
• Sort
• Original Type
• Density
• Reduce/Enlarge
• Combine
• 2 Sided Copy
• The start-up mode can be specified in the [Function Priority] setting under [System Settings].
• If paper is loaded in the bypass tray, the paper size specified in [Bypass Ppr Settings] appears
(except for Sort and 2 Sided Copy).
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FiO
Basic Operation
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the
paper in the bypass tray is fed first.
• [Sort] and [2 Sided Copy] cannot be used with the bypass tray.
• When making multiple copies of a multi-page document, you can select whether copies are output
in collated sets, or in page batches in the [Sort] setting under [Copier Features].
1. Press the [Copy] key.
ctt124.pdf (alt="Copy key illustration" title="")
CTT124
2. Place the original on the exposure glass or in the ADF.
3. To make multiple copies, enter the number of copies using the number keys.
4. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
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• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and
then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening
the fusing cover. Printing will resume automatically once the cover is closed.
• If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper.
Specify the copy setting again from the page where the paper jammed.
Canceling a Copy
If copying is canceled while scanning an original placed on the exposure glass, copying is canceled
immediately and there is no printout. If copying is canceled while scanning a multiple-page original
placed in the ADF, scanning stops halfway at the current page.
1. Press the [Stop/Clear] key.
ctt130.pdf (alt="Stop reset key illustration" title="")
CTT130
2. Press the [1] key.
To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).
Basic Operation
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TiO
Basic Operation
• If you print test pages or copy when the bypass tray is loaded, the paper in the bypass tray is fed
first.
1. Place the original on the exposure glass.
2. To print multiple copies, press the [Number of copies] key until the number of copies you
want to print is displayed.
ctt119.pdf (alt="Number counter key illustration" title="")
CTT119
Holding down the [Number of copies] key increases the number in increments of 10.
3. Press the [Start] key.
ctt120.pdf (alt="Start key illustration" title="")
CTT120
• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and
then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening
the fusing cover. Printing will resume automatically once the cover is closed.
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Canceling a Copy
If copying is canceled while the machine is scanning the original, copying is canceled immediately and
there is no printout.
If copying is canceled during printing, the photocopy process is canceled after the current page has
been printed out.
1. Press the [Stop/Clear] key.
ctt118.pdf (alt="Stop reset key illustration" title="")
CTT118
Basic Operation
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MF
Making Enlarged or Reduced Copies
There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized
ratio.
Preset ratio
ces103.pdf (alt="image" title="")
CES103
(alt="Region A icon" title="")(mainly Europe and Asia)
50%, 71% A4 (alt="" title="") A5, 82% B5 JIS (alt="" title="") A5, 93%, 122% A5 (alt=""
title="") B5 JIS, 141% A5 (alt="" title="") A4, 200%
(alt="Region B icon" title="")(mainly North America)
50%, 65% LT (alt="" title="") HLT, 78% LG (alt="" title="") LT, 93%, 129% HLT (alt=""
title="") LT, 155% HLT (alt="" title="") LG, 200%
Custom ratio
ces106.pdf (alt="image" title="")
CES106
25% to 400% in 1% increments.
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FiO
Specifying Reduce/Enlarge
1. Press the [Copy] key.
ctt124.pdf (alt="Copy key illustration" title="")
CTT124
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [Reduce/Enlarge], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the ratio, and then press the [OK] key.
If [Zoom: 25-400%] has been selected, enter the ratio using the number keys, and then press the
[OK] key.
4. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
• To apply the specified setting to all jobs, specify [Reduce/Enlarge] in [Copier Features].
TiO
Specifying Reduce/Enlarge
Use this procedure to specify the reduction or enlargement ratio for the current job from Smart
Organizing Monitor.
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
Making Enlarged or Reduced Copies
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7. On the [Copy] tab, select the ratio in the [Reduce / Enlarge:] list.
If [Zoom: (25 to 400%)] has been selected, enter the ratio.
8. Click [OK].
9. Click [Close].
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FiO
Combining Multiple Pages
This section describes how to set the machine to combine multiple pages (2 or 4 pages) of an original
onto a single page.
• To use this function, the paper size used for printing copies must be set to A4 or Letter.
2 on 1
You can copy two pages of an original onto a single sheet of photocopied paper. Depending on
the orientation of the original, the printout format can be selected from the following:
• Portrait
ces033.pdf (alt="Illustration of portrait" title="")
CES033
• Landscape
ces034.pdf (alt="Illustration of landscape" title="")
CES034
4 on 1
You can copy four pages of an original onto a single sheet of photocopied paper. Depending on
the orientation of the original, the printout format can be selected from the following:
• Portrait: L to R
ces035.pdf (alt="Illustration of portrait row" title="")
CES035
• Portrait: T to B
Combining Multiple Pages
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ces036.pdf (alt="Illustration of portrait column" title="")
CES036
• Landscape: L to R
ces037.pdf (alt="Illustration of landscape row" title="")
CES037
• Landscape: T to B
ces038.pdf (alt="Illustration of landscape column" title="")
CES038
Specifying Combine for Copying
1. Press the [Copy] key.
ctt124.pdf (alt="Copy key illustration" title="")
CTT124
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [Combine], and then press the [OK] key.
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3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [2 on 1] or [4 on 1], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the printout format, and then press the [OK] key.
5. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
6. Place the original on the exposure glass or in the ADF.
7. To make multiple copies, enter the number of copies using the number keys.
8. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
When you place the original on the exposure glass, perform the following steps to scan the
subsequent pages of the original.
9. When the current page is scanned, place the next page on the exposure glass, and then
press the [Start] key.
10. Repeat Step 9 until all the pages of the original are scanned.
• To apply the specified setting to all jobs, specify [Combine] in [Copier Features].
Combining Multiple Pages
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MF
Copying Both Sides of an ID Card onto One
Side of Paper
This section describes how to copy the front and back sides of an ID card or other small documents onto
either side of a sheet of paper.
When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when
copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.
• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or
Letter.
ces165.pdf (alt="image" title="")
CES165
FiO
Copying an ID Card
1. Press the [Copy] key.
ctt124.pdf (alt="Copy fax key illustration" title="")
CTT124
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2. Press the [ID Card Copy/On Hook Dial] key.
ctt126.pdf (alt="ID copy hook key illustration" title="")
CTT126
3. To make multiple copies, enter the number of copies using the number keys.
4. Place the original front side down with the top to the rear of the machine on the exposure
glass.
ctt169.pdf (alt="Exposure glass illustration" title="")
CTT169
The location to place the original depends on the paper size.
Position the card so that it is centered at the intersection. (The same position applies to both the front
and back of the ID card.)
Copying Both Sides of an ID Card onto One Side of Paper
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cxp112.pdf (alt="Exposure glass illustration" title="")
LT
HLT
LT
HLT
A6
A5
Half Letter
A4
Letter
CXP112
5. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
6. Within 30 seconds, place the original back side down with the top to the rear of the
machine on the exposure glass, and then press the [Start] key.
• In the ID card copy screen, you can press the [ (alt="Down arrow key" title="")] or [ (alt="Up
arrow key" title="")] key to change the paper size.
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TiO
Copying an ID Card
1. Press the [ID Card Copy] key.
ctt121.pdf (alt="ID copy key illustration" title="")
CTT121
2. To print multiple copies, press the [Number of copies] key until the number of copies you
want is displayed.
ctt119.pdf (alt="Number counter key illustration" title="")
CTT119
3. Place the original front side down with the top to the rear of the machine on the exposure
glass.
ctt169.pdf (alt="Exposure glass illustration" title="")
CTT169
The location to place the original depends on the paper size.
Copying Both Sides of an ID Card onto One Side of Paper
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Position the card so that it is centered at the intersection. (The same position applies to both the front
and back of the ID card.)
cxp112.pdf (alt="Exposure glass illustration" title="")
LT
HLT
LT
HLT
A6
A5
Half Letter
A4
Letter
CXP112
4. Press the [Start] key.
ctt120.pdf (alt="Start key illustration" title="")
CTT120
5. Within 30 seconds, place the original back side down with the top to the rear of the
machine on the exposure glass, and then press the [Start] key.
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FiO
Making 2-sided Copies
• To use this function, the paper size used for printing copies must be set to A4 or Letter.
• This function cannot be available with the bypass tray.
You can select top-to-top or top-to-bottom binding, in either portrait or landscape orientation.
Top to Top
ces125.pdf (alt="Illustration of portrait" title="")
CES125
ces126.pdf (alt="Illustration of landscape" title="")
CES126
Top to Bottom
ces127.pdf (alt="Illustration of portrait" title="")
CES127
ces128.pdf (alt="Illustration of landscape" title="")
CES128
Making 2-sided Copies
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Specifying 2 Sided Copying
1. Press the [Copy] key.
ctt124.pdf (alt="Copy key illustration" title="")
CTT124
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [2 Sided Copy], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Top to Top] or [Top to Bottom], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the orientation, and then press the [OK] key.
5. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
6. Place the original on the exposure glass or in the ADF.
7. To make multiple copies, enter the number of copies using the number keys.
8. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
When you place the original in the ADF, all the pages are automatically scanned and then only the
pages on one side are copied sequentially. Proceed to Step 10.
When you place the original on the exposure glass, perform the following steps to scan the
subsequent pages.
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9. When the current page is scanned, place the next page on the exposure glass, and then
press the [Start] key.
10. Take out all of the prints from the output tray and place them in Tray 1.
To print on the reverse side of the prints, turn them over so that the blank side faces down and
place them in Tray 1.
Portrait
ctt009.pdf (alt="Illustration of both sides of sheets" title="")
CTT009
Landscape
ctt010.pdf (alt="Illustration of both sides of sheets" title="")
CTT010
11. Press the [Start] key.
• If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets
in the correct order.
• To apply the specified setting to all jobs, specify [2 Sided Copy] in [Copier Features].
Making 2-sided Copies
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MF
Specifying the Scan Settings
MF
This section describes how to specify image density and scan quality for the current job.
FiO
Adjusting Image Density
There are five image density levels. The higher the density level, the darker the printout.
1. Press the [Copy] key.
ctt124.pdf (alt="Copy key illustration" title="")
CTT124
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [Density], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the density level, and then press the [OK] key.
4. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
• To apply the specified setting to all jobs, specify [Density] in [Copier Features].
TiO
Adjusting Image Density
There are three image density levels. The higher the density level, the darker the printout.
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1. Press the [Density] key until the density level you want is displayed.
ctt122.pdf (alt="Density key illustration" title="")
CTT122
The print density is indicated by which segment is lit on this indicator.
• Left: Lighter than normal
• Middle: Normal density
• Right: Darker than normal
Selecting the Document Type According to Original
There are three document types:
Text
Select this when the original contains only text and no photographs or images.
Photo
Select this when the original contains only photographs or images. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly composed of photographs or images, such as magazine
pages.
Text/Photo
Select this when the original contains both text and photographs or images.
Specifying the Scan Settings
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FiO
Specifying the Original Type
1. Press the [Copy] key.
ctt124.pdf (alt="Copy key illustration" title="")
CTT124
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [Original Type], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the document type, and then press the [OK] key.
4. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
• To apply the specified setting to all jobs, specify [Original Type] in [Copier Features].
TiO
Specifying the Original Type
1. Continue to press the Original Type key until the indicator next to the appropriate original
type lights up.
ctt123.pdf (alt="Original type key illustration" title="")
CTT123
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5. Scanning Originals
FiO
Scanner Mode Screen
Standby mode screen
ctt109.pdf (alt="Operation panel screen numbered callout illustration " title="")
• First line:
Displays the current machine status.
• Second line:
Displays a message prompting you to enter the destination.
Settings that can be specified for the current job
By pressing [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] on the screen
that appears after entering the destination, you can specify the following settings for the current job:
• Resolution
• Original Size
• Density
• The start-up mode can be specified in the [Function Priority] setting under [System Settings].
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FiO
Registering the Scan Destination
Registering the Scan Destination
Use this procedure to register scan destinations from Smart Organizing Monitor.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [Scanner] tab, select the number you want to register, and then click [Modify...].
8. In [Name:], register the name.
9. From the [Type:] List, select [Scan to E-mail], [Scan to Folder], or [Scan to FTP].
10. In [Address:], specify entries for using Scan to E-mail, Scan to Folder, and Scan to FTP.
To use the Scan to E-mail function, enter the destination e-mail address.
To use the Scan to Folder function, enter the SMB server's IP address, host name, or computer
name.
To use the Scan to FTP function, enter the FTP server's IP address or host name.
11. Specify other settings if necessary, and then click [OK].
When using Scan to E-mail, specify [Title:], [Sender Name:], [E-mail Address:], and [E-mail
Notification].
• [Title:]
Enter the subject of the e-mail.
• [Sender Name:]
Enter the name of the sender.
• [E-mail Address:]
Enter the e-mail address of the sender or the e-mail address for [E-mail Notification].
• [E-mail Notification]
If [E-mail Notification] is selected, the scan result is sent to the sender specified in [E-mail
Address:].
When using Scan to Folder, specify [User Name:], [Password:], and [Directory:].
• [User Name:]
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Enter the user account name for accessing the SMB server or shared computer.
• [Password:]
Enter the password for accessing the SMB server or shared computer.
• [Directory:]
Enter the path to the shared folder.
When using Scan to FTP, specify [User Name:], [Password:], [Directory:], [E-mail Address:], and
[E-mail Notification].
• [User Name:]
Enter the login user name for accessing the FTP server.
• [Password:]
Enter the password for accessing the FTP server.
• [Directory:]
Enter the path to the FTP server.
• [E-mail Address:]
Enter the e-mail address of the sender or the e-mail address for [E-mail Notification].
• [E-mail Notification]
If [E-mail Notification] is selected, the scan result is sent to the sender specified in [E-mail
Address:].
[Scan Mode:], [Resolution:], [File Format:], [Density:], and [Document Size:] can be specified.
12. To use Scan to E-mail, click [Server Properties...], specify the [SMTP], [POP before SMTP],
[SNTP], and [POP3] settings, and then click [OK].
13. Click [Apply].
14. Click [OK].
15. Click [Close].
• If you are using Scan to Folder, create the destination folder on the computer's hard drive and
make it a shared folder. For details, see your operating system's documentation.
Modifying or deleting scan destination
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
Registering the Scan Destination
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5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [Scanner] tab, select the number you want to register, and then click [Modify...].
To delete a destination, select its registration number, and then click [Delete].
8. Modify the destination, and then click [OK].
To delete a destination, and then click [Yes].
9. Click [Apply].
10. Click [OK].
11. Click [Close].
5. Scanning Originals
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Basic Operation
Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP
server (Scan to FTP), to the shared folder of a computer on a network (Scan to Folder), or to a USB flash
disk (Scan to USB).
The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network
connection. No network connection is required for the Scan to USB function; you can send scanned files
directly to a USB flash disk inserted into the front of the machine.
Scan to E-mail/FTP/Folder
• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the
destination.
• To use the Scan to E-mail function, it is necessary to specify [Server Properties...] in Smart
Organizing Monitor. For details, see the Smart Organizing Monitor Help.
• Mac OS X 10.7 does not support the Scan to Folder function. Also, Mac OS X does not support
the function that is used in an IPv6 environment.
1. Press the [Scanner] key.
ctt128.pdf (alt="Scanner key illustration" title="")
CTT128
2. Place the original on the exposure glass or in the ADF.
3. Using the number keys, enter the number of a registered scan destination.
For details, see page 96 "Registering the Scan Destination".
4. Press the [OK] key.
5. Press the [Start] key.
• When using the exposure glass, place the next original on the exposure glass, and then press
the [1] key. Repeat this step until all originals are scanned.
Basic Operation
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When all originals have been scanned, press the [2] key to start sending the scanned file.
• If you are using Scan to Folder, create the destination folder on the computer's hard drive and
make it a shared folder. For details, see your operating system's documentation.
• To cancel scanning, press the [Scanner] key, and then press the [Stop/Clear] key.
Basic Operation for Scan to USB
• This machine does not support the use of USB flash drives connected to external USB hubs. Insert
your USB flash drive directly into the USB flash drive port located at the top left corner of the
machine.
1. Press the [Scanner] key.
2. Insert your USB flash drive into the USB flash drive port.
ctt112.pdf (alt="" title="")
CTT112
The message "To USB Memory" appears on the display.
3. Place the original on the exposure glass or in the ADF.
4. Press the [Start] key.
• To cancel scanning, press the [Stop/Clear] key.
• When using the exposure glass, place the next original on the exposure glass, and then press
the [1] key. Repeat this step until all originals are scanned.
When all originals have been scanned, press the [2] key to start sending the scanned file.
5. Confirm that "Sending..." appears on the display.
The scanned file is created in the root directory of the USB flash drive.
6. Remove the USB flash drive from the machine.
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Specifying the Scan Settings
Specifying the Scanning Size According to the Size of the Original
1. Press the [Scanner] key.
ctt128.pdf (alt="Scanner key illustration" title="")
CTT128
2. Using the number keys, enter the number of a registered scan destination.
For details, see page 96 "Registering the Scan Destination".
If you are using Scan to USB, proceed to Step 4.
3. Press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Original Size], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the original size, and then press the [OK] key.
6. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
Adjusting Image Density
There are five image density levels. The higher the density level, the darker the scanned image.
Specifying the Scan Settings
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1. Press the [Scanner] key.
ctt128.pdf (alt="Scanner key illustration" title="")
CTT128
2. Using the number keys, enter the number of a registered scan destination.
For details, see page 96 "Registering the Scan Destination".
If you are using Scan to USB, proceed to Step 4.
3. Press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Density], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the density level, and then press the [OK] key.
6. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
Specifying Resolution
There are three resolution settings. The higher the resolution, the higher the quality but greater the file
size.
1. Press the [Scanner] key.
ctt128.pdf (alt="Scanner key illustration" title="")
CTT128
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2. Using the number keys, enter the number of a registered scan destination.
For details, see page 96 "Registering the Scan Destination".
If you are using Scan to USB, proceed to Step 4.
3. Press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Resolution], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [150 × 150dpi], [300 × 300dpi] or [600 × 600dpi], and then press the [OK] key.
You can select [600 × 600dpi] only if the original type is set to B&W.
6. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
Specifying the Scan Settings
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MF
Scanning from a Computer
Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine
from your computer and scan originals into your computer directly.
ctt174.pdf (alt="Illustration of scanning from a computer" title="")
CTT174
1. Your Computer (TWAIN driver already installed)
Instruct the machine to start scanning the original that is set on the machine.
2. This Machine
The original that is set on the machine is scanned, and its data is sent to a client computer.
Using TWAIN scanner
This section describes the preparations and procedure for using the TWAIN scanner.
• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.
• To use the TWAIN scanner, a TWAIN-compliant application must be installed.
To use the machine as a TWAIN scanner, first do the following:
• Install the TWAIN driver.
• Install a TWAIN-compliant application.
TWAIN Scanning
TWAIN scanning is possible if your computer is running a TWAIN-compatible application.
1. Place the original.
2. Open the properties dialog box for this machine using a TWAIN-compatible application.
3. Configure the scan settings as required, and then click [Scan].
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Settings you can configure in the TWAIN dialog box
ctt177.pdf (alt="Application screen illustration numbered callout illustration" title="")
CTT177
1
2
3
4
6
7
5
8
1. Select Mode
Up to ten scan settings can be saved. The default value is applied when [Default] is selected.
2. Scan Mode:
Select from [Full Color], [Grayscale], [Photo], [Text], or [Text/Photo].
3. Resolution:
Select a resolution from the list.
If [Text], [Text/Photo], or [Photo] is selected in [Scan Mode:], the scan resolution cannot be set 1200 dpi ×
1200 dpi or higher.
4. Original Size:
Select the scanning size. If you select [Custom Size...], enter the scanning size directly in the edit box.
5. Interface Type...
You can select the type of interface.
6. Original Type
According to your original, select a setting from the list of options detailed below.
• [Standard] (Auto change to Full color, 200dpi × 200dpi)
• [Photo] (Auto change to Full color, 600dpi × 600dpi)
• [Filing] (Auto change to Text, 200dpi × 200dpi)
• [OCR] (Auto change to Text, 400dpi × 400dpi)
Scanning from a Computer
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7. Original Scan Method
Specify the method to scan originals.
FiO
If [ADF] is selected in [Original Scan Method], specify the orientation of the original.
8. Image Quality Adjustment
You can adjust the image quality. The scan settings that can be adjusted are as follow: Rotation, Brightness/
Contrast, Sharpness, Curves, Levels, Color Balance, and Hue/Saturation. When [Auto] is selected, the default
values will be applied to all settings. When [Manual] is selected, all settings can be adjusted as required.
• For details, see the TWAIN driver help.
Basic Operation for WIA Scanning
1. Place the original.
2. On the [Start] menu, click [Devices and Printers].
3. Right-click the icon of the printer model you want to use, and then click [Start scan].
4. Configure the scan settings as required, and then click [Scan].
5. Click [Import].
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6. Sending and Receiving a Fax
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Fax Mode Screen
Standby mode screen
ctt183.pdf (alt="Operation panel screen illustration" title="")
• First line
Displays the current month and date.
• Second line
Displays the current resolution settings and time.
Settings that can be specified for the current job
By pressing the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
Standby mode screen, you can specify the following settings for the current job.
• Resolution
• Density
• The start-up mode can be specified in the [Function Priority] setting under [System Settings].
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Setting the Date and Time
1. Press the [User Tools] key.
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [System Settings], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Set Date/Time], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Set Date], and then press the [OK] key.
5. Enter the current year using the number keys, and then press the [OK] key.
6. Enter the current month using the number keys, and then press the [OK] key.
7. Enter the current day using the number keys, and then press the [OK] key.
8. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select date format, and then press the [OK] key.
9. Press the [ (alt="Left arrow key" title="")] key.
10. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Set Time], and then press the [OK] key.
11. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the time format, and then press the [OK] key.
If you have selected [24 hours], proceed to Step 13.
12. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [AM] or [PM], and then press the [OK] key.
13. Enter the current hour using the number keys, and then press the [OK] key.
14. Enter the current minute using the number keys, and then press the [OK] key.
15. Press the [User Tools] key to return to the initial screen.
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Entering Characters
To enter characters, use keys as follows:
To enter a digit
Press a number key.
To delete a character
Press the [ (alt="Up arrow key" title="")] key for one second.
To enter a fax number
• To enter a number
Use the number keys.
• To enter characters other than digits
" (alt="Asterisk" title="")": Press the [ (alt="Asterisk" title="")] key.
" (alt="Sharp" title="")": Press the [ (alt="Sharp" title="")] key.
"P"(Pause): Press the [ID Card Copy/On Hook Dial] key.
To enter a name
Letters, numbers, and symbols can be entered using the number keys.
To enter two characters that use the same number key successively, press the [ (alt="Down arrow
key" title="")] key after entering the first character.
chz903.pdf (alt="Illustration of character table" title="")
CHZ903
Space: Press the [ (alt="Down arrow key" title="")] key for one second.
Entering Characters
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Registering Fax Destinations
This section describes how to register fax destinations in the Address Book using the control panel.
The Address Book can also be edited using Smart Organizing Monitor. For details, see the Smart
Organizing Monitor Help.
• The Address Book data may become damaged or lost unexpectedly. The manufacturer shall not be
held responsible for any damages resulting from such data loss.
Registering Fax Destinations
1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Address Book], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Fax Speed Dial Dest.], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the Speed Dial number, and then press the [OK] key.
5. Enter the fax number using the number keys, and then press the [OK] key.
6. Enter the fax name using the number keys, and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
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Modifying or Deleting Fax Destinations
1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Address Book], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Fax Speed Dial Dest.], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the Speed Dial number, and then press the [OK] key.
5. Modify the fax number using the [ (alt="Down arrow key" title="")], [ (alt="Up arrow
key" title="")], and number keys, and then press the [OK] key.
To delete the fax destination, use the [ (alt="Up arrow key" title="")] key to delete all numbers,
and then press the [OK] key. Proceed to Step 7.
6. Modify the fax name using the [ (alt="Down arrow key" title="")], [ (alt="Up arrow
key" title="")], and number keys, and then press the [OK] key.
7. Press the [User Tools] key to return to the initial screen.
Configuring Fax Destinations Using Smart Organizing Monitor
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. Click the [Fax] tab.
Registering Fax Destinations
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8. To add a fax destination, specify [No.: (00 to 99)], [Destination:], and [Fax Number:],
and then click [Apply] in the [Speed Dial] area.
9. To modify a fax destination, select the destination in [Speed Dial Destination List:], and
then modify [Destination:] or [Fax Number:]. To apply the changes, click [Apply] in the
[Speed Dial] area.
10. To delete a fax destination, select the destination in [Speed Dial Destination List:], and
then click [Delete].
11. Click [Apply] located in the lower part of the window.
12. Click [OK].
13. Click [Close].
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Sending a Fax
• It is recommended that you call the receiver to inquire if they received the fax you send important
documents.
A fax number can contain 0 to 9, pause, " (alt="Asterisk" title="")", and " (alt="Sharp" title="")".
If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax
transmission settings.
To use tone services on a pulse-dialing line, insert " (alt="Asterisk" title="")" in the fax number. "
(alt="Asterisk" title="")" switches the dialing mode from pulse to tone temporarily.
If the machine is connected to a telephone network through a PBX, be sure to enter the outside line
access number specified in [PBX Access Number] before the fax number.
• No separator characters or spaces can be entered before the fax number.
Selecting Transmission Mode
There are two transmission modes: Memory Transmission and Immediate Transmission.
Memory Transmission
In this mode, the machine scans several originals into memory and sends them all at once. This is
convenient when you are in a hurry and want to take the document away from the machine. In this
mode, you can send a fax to multiple destinations.
In Memory Transmission mode, a single job can contain up to 10 pages, and the maximum of 5
jobs (include PC Fax job) can be stored in the machine.
Immediate Transmission
In this mode, the machine scans the original and faxes it simultaneously, without storing it in
memory. This is convenient when you want to send an original quickly. In this mode, you can only
specify one destination.
Sending a Fax
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1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Fax Features], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [TX Settings], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Immediate TX], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Off], [On], or [Next Fax Only], and then press the [OK] key.
For Memory Transmission, select [Off].
For Immediate Transmission, select [On] or [Next Fax Only].
6. Press the [User Tools] key to return to the initial screen.
Basic Operation for Sending a Fax
1. Press the [Facsimile] key.
ctt125.pdf (alt="Fax key illustration" title="")
CTT125
2. Place the original on the exposure glass or in the ADF.
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3. Enter the fax number using the number keys.
If the machine is connected to a telephone network through a PBX, be sure to enter the outside line
access number specified in [PBX Access Number] before the fax number.
4. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
Depending on the machine's settings, you may be prompted to enter the fax number again if you
manually entered the destination fax number. If the fax numbers do not match, go back to Step 3.
When you place original on the exposure glass and Memory Transmission mode is enabled,
perform the following steps to scan the subsequent pages of the original.
5. If you have more originals to scan, press the [1] key within 60 seconds, place the next
original on the exposure glass, and then press the [OK] key. Repeat this step until all
originals are scanned.
6. When all originals have been scanned, press the [2] key to start sending the fax.
• When using the exposure glass for Immediate Transmission, you can only send one page at a time.
• If Memory Transmission mode is enabled, the machine's memory may become full while scanning
the originals. If this happens, the screen prompts you to cancel the transmission or to send only the
pages that have been scanned successfully.
Canceling a fax
Follow the procedure below to cancel sending a fax.
When in Memory Transmission mode
If you cancel sending a fax while the machine is scanning the original, the machine will not send
the document.
If you cancel sending a fax during transmission, the fax transmission process is canceled
immediately. In this case, an error is displayed on the other party's machine.
Sending a Fax
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When in Immediate Transmission mode
If you cancel sending a fax while the machine is scanning the original, the fax transmission process
is canceled immediately. In this case, an error is displayed on the other party's machine.
1. Press the [Stop/Clear] key.
ctt130.pdf (alt="Stop reset key illustration" title="")
CTT130
2. Press the [1] key.
To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2] key (2:
No).
• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.
The fax will be sent to the subsequent destinations as normal.
• Using [Del. TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select [Delete
File] to delete the corresponding file. You can also delete a file currently being sent. Select [Delete
All Files] to delete all files waiting to be sent. This will not affect the file currently being sent.
Specifying the Fax Destination
Other than entering the destination fax number using the number keys, you can specify destinations
using the following functions:
• Using Speed Dial
• Using the Redial function
• Using the Broadcast function
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Specifying the destination using Speed Dial
1. Press the [Facsimile] key.
ctt125.pdf (alt="Fax key illustration" title="")
CTT125
2. Place the original on the exposure glass or in the ADF.
3. Press the [Speed Dial] key.
ctt127.pdf (alt="Speed dial key illustration" title="")
CTT127
4. Enter the Speed Dial number using the number keys, and then press the [OK] key.
5. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
Sending a Fax
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When you place original on the exposure glass and Memory Transmission mode is enabled,
perform the following steps to scan the subsequent pages of the original.
6. If you have more originals to scan, press the [1] key within 60 seconds, place the next
original on the exposure glass, and then press the [OK] key. Repeat this step until all
originals are scanned.
7. When all originals have been scanned, press the [2] key to start sending the fax.
Specifying the destination using the redial function
This function saves time when you are sending to the same destination repeatedly, as you do not have to
enter the destination each time.
1. Press the [Facsimile] key.
ctt125.pdf (alt="Fax key illustration" title="")
CTT125
2. Place the original on the exposure glass or in the ADF.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Redial], and then press the [OK] key.
4. Press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
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Specifying the destination using the broadcast function
You can send a fax to multiple destinations simultaneously.
1. Press the [Facsimile] key.
ctt125.pdf (alt="Fax key illustration" title="")
CTT125
2. Place the original on the exposure glass or in the ADF.
3. Add a destination by using one of the following methods:
To add a Speed Dial destination
1. Press the [Speed Dial] key.
ctt127.pdf (alt="Speed dial key illustration" title="")
CTT127
2. Select a destination using the number keys, and then press the [OK] key.
3. Press the [OK] key.
To add a manually-specified destination
1. Enter the destination fax number using the number keys.
2. Press the [OK] key.
4. Go back to Step 3 to add further destinations.
5. Press the [Start] key.
Sending a Fax
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Useful Sending Functions
You can check the status of the other party's machine easily before sending a fax by using the On Hook
Dial function. If you have an extra telephone, you can talk and send a fax in one call.
Sending a fax using On Hook Dial
The On Hook Dial function allows you to check the destination's status while listening to the tone from the
internal speaker. This function is useful when you want to ensure that the fax will be received.
• To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF.
1. Press the [Facsimile] key.
ctt125.pdf (alt="Fax key illustration" title="")
CTT125
2. Place the original on the exposure glass or in the ADF.
3. Press the [ID Card Copy/On Hook Dial] key.
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4. Add a destination by using one of the following methods:
To add a Speed Dial destination
1. Press the [Speed Dial] key.
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2. Select a destination using the number keys, and then press the [OK] key.
To add a manually-specified destination
1. Enter the destination fax number using the number keys.
5. If you hear a high pitched tone, press the [Start] key.
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6. If the original is placed on the exposure glass, press the [1] key (1: TX).
Sending a fax after a conversation
An external telephone or handset allows you to send a fax after finishing your conversation, without
having to disconnect and redial. This function is useful when you want to ensure that the fax will be
received.
• To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF.
1. Place the original.
2. Pick up the handset of the external telephone.
3. Specify the destination using the external telephone.
4. When the other party answers, ask them to press their fax start button.
Sending a Fax
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5. Press the [Start] key.
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6. If the original is placed on the exposure glass, press the [1] key (1: TX).
7. Replace the handset.
Specifying the Scan Settings
Adjusting image density
There are five image density levels. The darker the density level, the darker the printout.
1. Press the [Facsimile] key.
ctt125.pdf (alt="Fax key illustration" title="")
CTT125
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [Density], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the density level, and then press the [OK] key.
4. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
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• To apply the specified setting to all jobs, not just the current one, specify [Density] in [Fax Features].
Specifying the resolution
Standard
Select this when the original is a printed or typewritten document with normal-sized characters.
Detail
Select this when the original is a document with small print.
Photo
Select this when the original contains images such as photographs or shaded drawings.
1. Press the [Facsimile] key.
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2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key in the
standby mode screen to select [Resolution], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the resolution settings, and then press the [OK] key.
4. Press the [ (alt="Left arrow key" title="")] key to return to the initial screen.
Sending a Fax
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Using the Fax Function from a Computer (PC
FAX)
This section describes how to use the fax function of the machine from a computer.
You can send a document directly from a computer through this machine to another fax machine,
without printing the document.
Basic Operation for Sending Faxes from a Computer
This section describes the basic operation for sending faxes from a computer.
You can select a destination from the PC FAX address book or enter a fax number manually. You can
send faxes to up to 100 destinations at one time. (However, if [Attach a Cover Sheet] on the [Cover
Sheet] tab is checked and [Use Address Book] in the [To:] list is selected, you can send faxes to up to
five destinations at a time.)
The procedure in this section is an example based on Windows 7.
• Using PC FAX, you can send up to ten pages (including the cover sheet) at a time.
1. Open the file you want to send.
2. On the [File] menu, click [Print...].
3. Select the PC FAX driver as the printer, and then click [Print].
4. Specify a destination.
• To specify a destination from the PC FAX address book:
You can click the [Address Book] tab and select from three previously-used address books in
the [Address Book File Path:] list. Also, you can click [Browse...] to download the address
book (CSV file). Select a destination in the [Address List:], and then click [Set as Destination].
Repeat this step to add more destinations.
• To enter a fax number directly:
Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],
and then click [Set as Destination].
Repeat this step to add more destinations.
5. If you want to attach a fax cover sheet, click [Cover Sheet] tab.
6. Click [Send].
• For details, see the PC FAX driver help.
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• A fax number can contain 0 to 9, "P" (pause), "T" (tone), " (alt="Asterisk" title="")", and "
(alt="Sharp" title="")".
• To use tone services on a pulse-dialing line, insert "T" in a fax number. "T" switches the dialing
mode from pulse to tone temporarily.
• To delete an entered destination, select the destination in [List of Destinations:], and then click
[Delete from List].
Canceling a fax
You can cancel sending a fax using either the machine's control panel or your computer, depending on
the status of the job.
Canceling while the machine is receiving a fax from the computer
If the machine is shared by multiple computers through a print server, be careful not to cancel
another user's fax.
1. Double-click the printer icon on the task bar of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
Canceling a fax using the control panel
Cancel the fax using the control panel.
1. Press the [Facsimile] key.
2. Press the [Stop/Clear] key.
3. Press the [1] key.
To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2]
key (2: No).
Configuring Transmission Settings
This section describes how to configure transmission settings in the PC FAX driver's properties.
Properties are set separately for each application.
1. On the [File] menu, click [Print...].
2. Select the PC Fax driver as the printer, and then click a button such as [Preferences].
PC FAX driver properties dialog box appears.
3. Configure settings as necessary, and then click [OK].
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Configuring the PC FAX Address Book
This section describes the PC FAX address book. Configure the PC FAX address book on the computer.
The PC FAX address book allows you to specify PC FAX destinations quickly and easily.
The PC FAX address book can contain up to 100 entries, including individual destinations and groups of
destinations.
Opening the PC FAX address book
This section describes how to open the PC FAX address book.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the PC FAX driver icon, and then click [Printing Preferences...].
3. Click [Edit Address Book...].
Registering destinations
This section describes how to register destinations in the PC FAX address book.
1. Open the PC FAX address book.
2. Enter the destination information.
You must enter a contact name and fax number.
3. Click [Add].
The destination is added to the destination list.
To change the registered information, select the destination you want to change, and then change
the information. After this, click [Update].
4. Click [OK].
5. If you make changes to a destination, a confirmation message appears. To save the
changes, click [Yes].
Registering groups
This section describes how to register groups of destinations.
A group can contain up to 100 individual destinations.
1. Open the PC FAX address book.
2. Click [Edit Group...].
3. Click [New...].
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4. Enter the group name, and then click [OK].
Select the destination you want to include in the group from the [Address List:] area, and then click
[Add to Group].
To delete a destination from a group, select the destination you want to delete from [Group
Members List:], and then click [Delete Member].
5. Click [OK].
6. Click [OK].
7. If you make changes to a destination, a confirmation message appears. To save the
changes, click [Yes].
Editing a Fax Cover Sheet
This section describes how to edit a fax cover sheet in the PC FAX driver's properties.
1. On the [File] menu, click [Print...].
2. Select the PC FAX driver as the printer, and then click [Print].
3. Click [Cover Sheet] tab.
4. Configure settings as necessary.
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Receiving a Fax
• When receiving an important fax, we recommend you check the contents of the received fax with
the sender.
• The maximum number of fax pages that can be received and stored in the machine’s memory is
100 pages (50 jobs).
• An external telephone is required to use this machine as a telephone.
• You can also use the handset as an external telephone.
• Only A4, Letter, or Legal size paper can be used for printing faxes.
Selecting Reception Mode
The reception modes are as follows:
When using the machine only as a fax machine
• Auto mode
In this mode, the machine automatically answers all incoming calls in fax reception mode.
When using the machine with an external phone
• Manual mode
In this mode, you must answer calls with an external telephone. If a call is a fax call, you have
to start the fax reception manually.
• Auto mode
In this mode, the machine automatically answers all incoming calls in fax reception mode.
You can answer the call before the machine switches to the fax reception mode by picking up
the external phone's handset while the phone is ringing. If you hear a fax calling tone or no
sound, receive the fax manually.
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1. Press the [User Tools] key.
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2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] keys to
select [Fax Features], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] keys to
select [RX Settings], and then press the [OK] key.
4. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] keys to
select [Switch RX Mode], and then press the [OK] key.
5. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] keys to
select the reception mode, and then press the [OK] key.
6. Press the [User Tools] key to return to the initial screen.
Receiving a fax in Manual mode
• To receive faxes, be sure to first remove any originals loaded in the ADF.
1. Pick up the handset of the external telephone to answer the call.
Receiving a Fax
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2. When you hear a fax calling tone or no sound, switch to fax mode using the [Facsimile]
key, and then press the [Start] key.
ctt131.pdf (alt="Start key illustration" title="")
CTT131
3. Press the [3] key.
To receive a fax, press the [3] key. (3: RX)
4. Replace the handset.
Receiving a fax in Auto mode
When the reception mode is set to Auto mode, the machine automatically answers all incoming calls in
fax reception mode.
• You can specify the number of times the external phone rings before the machine starts to receive a
fax in the [Number of Rings] setting under [Fax Features].
• You can answer the call before the machine switches to the fax reception mode by picking up the
external phone's handset while the phone is ringing. If you hear a fax calling tone or no sound,
receive the fax manually.
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Lists/Reports Related to Fax
The lists and reports related to the fax function are as follow:
• Fax Journal
Prints a fax transmission and reception journal for the last 100 jobs.
• TX Status Report
Prints out the latest Transmission result.
• TX Standby File List
Prints a list of unsent fax jobs remaining in the machine's memory.
• Power Failure Report
Prints a report when the machine's power has been interrupted while sending or receiving a fax, or
images stored in the machine's memory have been lost due to the machine being turned off for a
prolonged period of time.
• Fax Speed Dial List
Prints a list of Speed Dial entries.
• PC FAX Error Report
Prints any errors that occur during transmission of jobs from the computer to the machine.
Lists/Reports Related to Fax
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7. Configuring the Machine Using the
Control Panel
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Basic Operation
• Type 1 models do not have [Scanner Features] and [Network Settings].
• Type 3 models do not have [Fax Features] and [Address Book].
• With certain models, some settings do not appear.
1. If you want to configure the machine's system settings, press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select the settings you want to use.
The machine’s default settings are grouped into the following eight categories:
• [System Settings], [Printer Features], [Copier Features], [Fax Features], [Address Book], [Print
List/Report], [Scanner Features], [Network Settings]
3. To confirm setting items and values displayed, press the [OK] key.
4. To go back to the previous item, press the [ (alt="Left arrow key" title="")] key.
• To return to the initial screen, press the [ (alt="Left arrow key" title="")] key the same amount of
times as the number of selected items, or press the [User Tools] key once.
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Copier Features Settings
Sort
Configures the machine to sort the output pages into sets when making multiple copies of a multi-
page document (P1, P2, P1, P2...).
Default: [Off]
• On
• Off
Original Type
Specifies the original type to optimize the copy quality.
Default: [Text/Photo]
• Text
Select this when the original contains only text and no photographs or images.
• Photo
Select this when the original contains photographs or images. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly composed of photographs or images, such as
magazine pages.
• Text/Photo
Select this when the original contains both text and photographs or images.
Density
Specifies the image density for photocopying.
Default: (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(Lightest)
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(Darkest)
Reduce/Enlarge
Specifies the percentage by which copies are enlarged or reduced.
Default: [100%]
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(alt="Region A icon" title="") (mainly Europe and Asia)
50%, 71% A4 (alt="" title="") A5, 82% B5 JIS (alt="" title="") A5, 93%, 122% A5 (alt=""
title="") B5 JIS, 141% A5 (alt="" title="") A4, 200%, Zoom: 25-400%
(alt="Region B icon" title="") (mainly North America)
50%, 65% LT (alt="" title="") HLT, 78% LG (alt="" title="") LT, 93%, 129% HLT (alt=""
title="") LT, 155% HLT (alt="" title="") LG, 200%, Zoom: 25-400%
Combine
Select this to photocopy two or four pages of an original onto a single sheet of paper.
Default: [Off]
• Off
• 2 on 1
• Portrait
• Landscape
• 4 on 1
• Portrait: L to R
• Portrait: T to B
• Landscape: L to R
• Landscape: T to B
For details, see page 81 "Combining Multiple Pages".
2 Sided Copy
Sets the machine to make 2-sided copies by copying single-sided documents onto the front and
back sides of each sheet.
Default: [Off]
• Off
• Top to Top
• Portrait
• Landscape
• Top to Bottom
• Portrait
• Landscape
For details, see page 89 "Making 2-sided Copies".
Toner Saving
Reduces toner consumption when printing. When this setting is enabled, print quality may be
degraded.
Copier Features Settings
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Default: [Off]
• Off
• On
Bypass Ppr Settings
Paper Size
Specifies the paper size.
Default:
(alt="Region A icon" title="") (mainly Europe and Asia)
[A4]
(alt="Region B icon" title="") (mainly North America)
[LT (81/2 × 11)]
• A4, B5 JIS, A5, B6 JIS, A6, LG (81/2 × 14), LT (81/2 × 11), HLT (51/2 × 81/2), EXE
(71/4 × 101/2), 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 × 260mm),
Custom
Paper Type
Specifies the paper type.
Default: [Plain Paper]
• Plain Paper, Recycled Paper, Thick Paper, Thin Paper
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Fax Features Settings
TX Settings
Immediate TX
Sets the machine to send a fax immediately when the original is scanned.
Default: [Off]
• Off
Select this when using Memory Transmission.
• On
Select this when using Immediate Transmission.
• Next Fax Only
Select this when using Immediate Transmission for the next transmission only.
Resolution
Specifies the resolution to use for scanning originals.
Default: [Standard]
• Standard
Select this when the original is a printed or typewritten document with normal-sized
characters.
• Detail
Select this when the original is a document with small print.
• Photo
Select this when the original contains images such as photographs or shaded drawings.
Density
Specifies the image density to use for scanning originals.
[Erase Background] is not available, when [Resolution] is set to [Photo].
Default: [Erase Background]
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(Lightest)
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(Darkest)
• Erase Background
Fax Features Settings
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Pause Time
Specifies the length of pause time when a pause is inserted between the digits of a fax
number.
Default: 3 seconds
• 1 to 15 seconds, in 1 second increments
Auto Redial
Sets the machine to redial the fax destination automatically when the line is busy or a
transmission error occurs.
Default: [On]
• Off
• On
Print Fax Header
Sets the machine to add a header to every fax you send. The header includes the current date
and time, user fax name and number, Session number, and page information.
Default: [On]
• Off
• On
RX Settings
Switch RX Mode
Specifies the reception mode.
Default: [Auto]
• Auto
The machine automatically answers all incoming calls in fax reception mode.
• Manual
The machine rings when it receives incoming calls. The machine receives faxes only
when you manually operate the machine to receive faxes.
Auto Reduction
Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet
of paper.
Note that the machine only reduces the size down to maximum by 74%. If further reduction is
required to fit the fax on a single sheet, it will be printed on separate sheets without being
reduced.
Default: [On]
• Off
• On
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Number of Rings
Specifies how many times the external telephone or handset must rings before the machine
starts to receive a fax when [Switch RX Mode] is set to [Auto].
Default: 3 times
• 3 to 5 times, in increments of 1
If you have set [Country Code] to [Japan], you can specify it from 1 to 5 times. The default is
1 times.
Add Footer
Sets the machine to add a footer to every fax you receive.
Default: [On]
• Off
• On
Del. TX Standby File
Deletes unsent fax jobs remaining in the machine's memory.
This function is only performed when selected.
• Delete File
To delete a fax job, select the job you want to delete.
• Delete All Files
To delete all fax jobs.
Comm. Settings
ECM Transmission
Sets the machine to automatically resend parts of the data that are lost during transmission.
Default: [On]
• Off
• On
ECM Reception
Sets the machine to automatically receive parts of the data that are lost during reception.
Default: [On]
• Off
• On
Dial Tone Detect
Sets the machine to automatically detect a dial tone before dialing the destination.
• Detect
• Do not Detect
Fax Features Settings
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The default depends on the [Country Code] setting.
Transmission Speed
Specifies the transmission speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
Reception Speed
Specifies the reception speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
Dial/Push Phone
Specifies the line type of the telephone line.
To configure this setting, contact your telephone company and select the setting based on
your telephone line. Selecting the wrong setting may result in transmission errors.
If you have set [Country Code] to [Australia], [New Zealand] or [Singapore], [Dial/Push
Phone] does not appear because the default is [Push Phone].
Default: [Push Phone]
• Push Phone
• Dial Phone (10PPS)
• Dial Phone (20PPS)
[Dial Phone (20PPS)] appears only if [Country Code] is set to [Japan] or [Thailand].
PSTN / PBX
Sets the machine to connect to a public switched telephone network (PSTN) or a private
branch exchange (PBX).
Default: [PSTN]
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• PSTN
• PBX
PBX Access Number
Specifies the dial number to access the external line when the machine is connected to a PBX.
Make sure that this setting matches your PBX settings. Otherwise, you may not be able to send
faxes to external destinations.
Default: 9
• 0 to 999
Fax No. Confirmation
If this setting is enabled, when trying to send a fax by manually entering a fax number, the
user will be prompted to re-enter the number for confirmation. If the numbers do not match,
the fax cannot be sent.
Default: [Off]
• Off
• On
Report Print Set.
TX Status Report
Sets the machine to print a transmission report automatically after a fax transmission.
Default: [Error: With Image]
• Error Only
Prints a report when a transmission error occurs.
• Error: With Image
Prints a report with an image of the original when transmission error occurs.
• Every TX
Prints a report for every fax transmission.
• EveryTX: With Image
Prints a report with an image of the original for every fax transmission.
• Do not Print
Fax Journal
Sets the machine to print a fax journal automatically for every 100 fax jobs (both sent and
received).
Default: [Auto Print]
• Auto Print
• Do not Auto Print
Fax Features Settings
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PC FAX Error Report
Sets the machine to print PC FAX error reports automatically.
Default: [Auto Print]
• Auto Print
• Do not Auto Print
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Scanner Features Settings
Scanning Mode
Select a scan type for the original. This setting is only applied to Scan to USB.
Default: [Color : Text/Photo]
• B&W : Text
• B&W : Text/Photo
• B&W : Photo
• Gray Scale
• Color : Text/Photo
Resolution
Specifies the resolution for scanning the original. This setting is only applied to Scan to USB.
Default: [300 × 300dpi]
• 150 × 150dpi
• 300 × 300dpi
• 600 × 600dpi
Original Size
Specifies the scanning size according to the size of the original. This setting is only applied to Scan
to USB.
Default:
(alt="Region A icon" title="") (mainly Europe and Asia)
[A4]
(alt="Region B icon" title="") (mainly North America)
[LT (81/2 × 11)]
• A4, B5 JIS, A5, A6, LG (81/2 × 14), LT (81/2 × 11), HLT (51/2 × 81/2), EXE (71/4 ×
101/2), Custom
Density
Specifies the image density for scanning originals. This setting is only applied to Scan to USB.
Default: (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(Lightest)
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
Scanner Features Settings
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• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(Darkest)
File Format
Setting File format for B&W and Grayscale/ Color. This setting is only applied to Scan to USB.
• B&W
Default: [Multi-page: TIFF]
• Single Page: TIFF
• Single Page: PDF
• Multi-page: TIFF
• Multi-page: PDF
• Gray Scale/ Color
Default: [Multi-page: PDF]
• Single Page: TIFF
• Single Page: JPEG
• Multi-page: PDF
If [File Format] is set to [Multi-page: TIFF] or [Multi-page: PDF], [Divide & Send Email] will remain
[Off] even if you set it to [On (per page)].
Compression
You can select the data compression method from [MH], [MR], or [MMR].
Default: [MH]
• MH
• MR
• MMR
Maximum Email Size
Specifies the maximum size of a file that can be sent by e-mail.
Default: [No Limit]
• 1 MB
• 2 MB
• 3 MB
• 4 MB
• 5 MB
• No Limit
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Divide & Send Email
Select whether or not an image exceeding the size specified in [Maximum Email Size] should be
divided and sent using more than one e-mail.
Default: [Off]
• On (per size)
• On (per page)
• Off
Delete Scanner File
Deletes unsent scanner jobs remaining in the machine's memory.
• Delete File
• Delete All Files
Scanner Features Settings
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FiO
Address Book Settings
Fax Speed Dial Dest.
Fax numbers and names can be registered in the speed dial list. Up to 100 entries can be
registered.
For details, see page 110 "Registering Fax Destinations".
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FiO
System Settings
Tray 1 Ppr Settings
Paper Size
Specifies the paper size.
Default:
(alt="Region A icon" title="") (mainly Europe and Asia)
[A4]
(alt="Region B icon" title="") (mainly North America)
[LT (81/2 × 11)]
• A4, B5 JIS, A5, B6 JIS, A6, LG (81/2 × 14),LT (81/2 × 11), HLT (51/2 × 8 1/2), EXE
(71/4 × 101/2), 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 × 260mm),
Custom
Paper Type
Specifies the paper type.
Default: [Plain Paper]
• Plain Paper, Recycled Paper, Thick Paper, Thin Paper
Adjust Sound Volume
Specifies the volume of the sounds produced by the machine.
Select the setting for each item from [Off], [Low], [Middle], or [High].
Panel Key Sound
Specifies the volume of the beep sound when a key is pressed.
Default: [Middle]
Alarm Volume
Specifies the volume of the alarm sound when an operation error occurs.
Default: [Middle]
On Hook Mode
Specifies the volume of the sound from the speaker during On Hook mode.
Default: [Middle]
Copy Job End Tone
Specifies the volume of the beep sound when a copy job is complete.
Default: [Off]
Copy Job Error Tone
Specifies the volume of the beep sound when a copy job error occurs.
System Settings
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Default: [Middle]
Print Job End Tone
Specifies the volume of the beep sound when a print job is complete.
Default: [Off]
Print Job Error Tone
Specifies the volume of the beep sound when a print job error occurs.
Default: [Middle]
Scan Job End Tone
Specifies the volume of the beep sound when a scan job is complete.
Default: [Off]
Scan Job Error Tone
Specifies the volume of the beep sound when a scan job error occurs.
Default: [Middle]
Fax TX End Tone
Specifies the volume of the beep sound when a fax transmission is complete.
Default: [Middle]
Fax TX Error Tone
Specifies the volume of the beep sound when a fax transmission error occurs.
Default: [Middle]
Fax RX End Tone
Specifies the volume of the beep sound when a fax reception is complete.
Default: [Middle]
Fax RX Error Tone
Specifies the volume of the beep sound when a fax reception error occurs.
Default: [Middle]
Set Date/Time
Set Date
Sets the date of the machine’s internal clock.
• Year: 2000 to 2099
• Month: 1 to 12
• Day: 1 to 31
• Date Format: YYYY/MM/DD, MM/DD/YYYY, or DD/MM/YYYY
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Set Time
Sets the time of the machine’s internal clock.
• Time format: 12-hour Format, 24-hour Format
• AM/PM stamp: AM, PM (for 12-hour Format)
• Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)
• Minute: 0 to 59
Program Fax Info.
Specifies the user information for sending a fax.
• Own Fax Number
Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,
and "+".
• Own Name
Specifies the name of the machine using up to 20 characters.
Function Priority
Specifies the mode that is activated when the power is turned on.
Default: [Copier]
• Copier
• Facsimile
• Scanner
Energy Saver Mode
Sets the machine to enter Energy Saver Mode, Energy Saver Mode 1 or Energy Saver Mode 2, to
reduce power consumption. The machine recovers from Energy Saver Mode when it receives a
print job, prints a received fax, receives TWAIN scan directions from the computer, or when any
key is pressed.
Energy Saver Mode 1
The machine enters Energy Saver Mode 1 if the machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver Mode 1 than from power-off state or Energy
Saver Mode 2, but power consumption is higher in Energy Saver Mode 1 than in Energy
Saver Mode 2.
Default: [Off]
• Off
• On
Energy Saver Mode 2
The machine enters Energy Saver Mode 2 after the period of time specified for this setting has
passed. The machine consumes less power in Energy Saver Mode 2 than in Energy Saver
System Settings
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Mode 1, but it takes longer to recover from Energy Saver Mode 2 than from Energy Saver
Mode 1.
• Europe
Default: [1 minute]
The time can be set from 1 to 30 minutes.
• Countries other than European countries
Default: [On] (1 minute)
• On (1 to 240 minutes, in 1 minute increments)
• Off
Language
Specifies the language used on the screen and in reports.
Default: [English]
• English, German, French, Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish,
Portuguese, Czech, Hungarian, Polish, Russian, Portuguese (BR), Turkish
Country Code
Selects the country in which the machine is used. The country code you specify determines the time
and date display format and the default values of the fax transmission-related settings.
Make sure to select the country code correctly. Selecting a wrong country code may cause failures
in fax transmissions.
Default: [USA]
Fixed USB Port
Specifies whether the same driver can be used for multiple machines or not under USB connection.
Default: [Off]
• On
The same driver you have installed on your computer can be used with any machine other
than the one originally used for installation as long as the machine is the same model.
• Off
You must install the driver separately for individual machines, because a machine that is not
the original will be recognized as a new device upon USB connection.
Print Cartridge
Displays information about consumables. This information is displayed only if [Toner End Option]
has been set to [Stop Printing].
• (alt="Remaining life" title="") (alt="Remaining life" title="") (alt="Remaining life" title="")
(alt="Remaining life" title="") (alt="Remaining life" title="") (New)
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• (alt="Remaining life" title="") (alt="Remaining life" title="") (alt="Remaining life" title="")
(alt="Remaining life" title="") (alt="Remaining life" title="")
• (alt="Remaining life" title="") (alt="Remaining life" title="") (alt="Remaining life" title="")
(alt="Remaining life" title="") (alt="Remaining life" title="")
• (alt="Remaining life" title="") (alt="Remaining life" title="") (alt="Remaining life" title="")
(alt="Remaining life" title="") (alt="Remaining life" title="")
• (alt="Remaining life" title="") (alt="Remaining life" title="") (alt="Remaining life" title="")
(alt="Remaining life" title="") (alt="Remaining life" title="")
• (alt="Remaining life" title="") (alt="Remaining life" title="") (alt="Remaining life" title="")
(alt="Remaining life" title="") (alt="Remaining life" title="") (Needs replacing)
If [Toner End Option] is set to [Continue Printing], "**" is displayed instead of the indicator above.
Toner levels are not displayed for Type 3 models.
Toner levels are always displayed for Type 3 models.
Low Humidity Mode
When the machine is used in a low humidity environment, black stripes with a few millimeters width
may appear. Selecting [On] should prevent such black stripes from appearing.
Default: [Off]
• On
• Off
Registration
Adjusts the position of the input tray. Adjust the value by using the [ (alt="Down arrow key"
title="")] or [ (alt="Up arrow key" title="")] key.
To check the registration, print a test page.
Tray 1
Adjusts the position of Tray 1.
Default: [0]
• Horizontal (-6 to +6 mm, in 1 mm increments)
• Vertical (-6 to +6 mm, in 1 mm increments)
Bypass Tray
Adjusts the position of the bypass tray.
Default: [0]
• Horizontal (-6 to +6 mm, in 1 mm increments)
• Vertical (-6 to +6 mm, in 1 mm increments)
Adjust Image Density
Adjusts the density of printing.
System Settings
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Default: (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="") (Lightest)
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
(alt="" title="") (alt="" title="") (Darkest)
Toner End Option
This setting is used to monitor the toner level.
Default: [Stop Printing]
• Stop Printing
Monitoring the toner level is enabled. The remaining toner level can be checked in the control
panel and on the Smart Organizing Monitor.
• Continue Printing
The machine no longer monitors the toner level. Even when the toner runs out, printing will
continue and no messages will be displayed.
• [Toner End Option] is not displayed for Type 3 models.
• For details about print cartridge and toner, see page 231 "Notes About the Toner".
Reset Settings
• Reset All Settings
Resets all settings to the factory default, except for the language, date and time, and fax
Speed Dialing settings.
• Clear Address Book
Deletes all fax speed dial entries.
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FiO
Printing Lists/Reports
Printing the Configuration Page
1. Press the [User Tools] key.
ctt129.pdf (alt="User tools key illustration" title="")
CTT129
2. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select [Print List/Report], and then press the [OK] key.
3. Press the [ (alt="Down arrow key" title="")] or [ (alt="Up arrow key" title="")] key to
select types of report, and then press the [OK] key.
Types of Report
• Reports other than the test page are printed using the paper loaded in Tray 1. The test page can be
printed using the paper loaded in the bypass tray.
• When printing the test page, set the paper size to A4 or Letter. When printing other reports, set the
paper size to A4, Letter, or Legal.
Configuration Page
Prints the machine’s general information and current configuration.
Test Page
Checks the results of print position adjustment.
Fax Journal
Prints a fax transmission and reception journal for the last 100 jobs.
TX Status Report
Prints the latest transmission report.
Printing Lists/Reports
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TX Standby File List
Prints a list of unsent fax jobs remaining in the machine's memory.
Fax Speed Dial List
Prints a list of Speed Dial entries.
Scanner Dest. List
Prints a list of scan destinations.
Scanner Journal
Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder
transmissions.
Network Setting List
Prints the MAC address and IP address.
In the case of the Type 4 model, you can check the wireless LAN settings.
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FiO
Printer Features Settings
I/O Timeout
Timeout: USB
Specifies how many seconds the machine waits for print data if the data is interrupted while
being sent from the computer via USB. If the machine does not receive any data within the
specified time, the machine only prints the data it has received.
Default: [60 sec.]
• Off
• 15 sec.
• 60 sec.
• 300 sec.
Auto Continue
Sets the machine to ignore errors on paper size or type and continue printing. The printing stops
temporarily if an error is detected, and resumes automatically after the specified time, depending
on the settings specified in the control panel.
Default: [0 sec.]
• Off
• 0 sec.
• 10 sec.
• 30 sec.
Sub Paper Size
Sets the machine to print onto paper of another size if the specified paper is not loaded in the tray.
Alternative sizes are preset to A4 and Letter.
Default: [On]
• On
• Off
Printer Features Settings
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FiO
Network Settings
LAN Type
Select whether to connect to the network via wireless LAN or Ethernet.
Default: [Wireless LAN]
• Ethernet
• Wireless LAN
Machine IPv4 Address
• DHCP Activated
Sets the machine to receive its IPv4 address, subnet mask, and default gateway address
automatically from a DHCP server.
When DHCP is used, you cannot specify the IPv4 address, subnet mask, or default gateway
address manually.
Default: [On]
• On
• Off
• IP Address
Specifies the machine's IPv4 address when DHCP is not used.
Use this menu to check the current IP address when DHCP is used.
Default: 192.0.0.192
• Subnet Mask
Specifies the machine's subnet mask when DHCP is not used.
Use this menu to check the current subnet mask when DHCP is used.
Default: 255.255.255.0
• Gateway Address
Specifies the machine's default gateway address when DHCP is not used.
Use this menu to check the current default gateway address when DHCP is used.
Default: 192.0.0.192
Machine IPv6 Address
• Use IPv6
Select whether to enable or disable IPv6.
Default: [On]
• On
• Off
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• Link-local Address
Displays the IPv6 link local address.
• Stateless Address 0-4
Displays the IPv6 stateless addresses obtained from a Router Advertisement.
• Stateful Address
Displays the IPv6 stateful address.
• Manual Config. Add.
Specifies the machine's IPv6 address when DHCP is not used.
• IPv6 Gateway Address
Specifies the IPv6 address of the default gateway.
MAC Address
Displays the MAC address.
Wi-Fi Settings
Wi-Fi Connection
• Search SSID
Select the wireless LAN access point or router identified by the SSID and enter the
password. If the password is correct, a network connection will be established.
• WPS (PBC)
WPS can be performed by push-button configuration (PBC).
• WPS (PIN)
WPS can be performed using the personal identification number (PIN).
Machine IPv4 Address
• DHCP Activated
Sets the machine to receive its IPv4 address, subnet mask, and default gateway address
automatically from a DHCP server.
When DHCP is used, you cannot specify the IPv4 address, subnet mask, or default
gateway address manually.
Default: [On]
• On
• Off
• IP Address
Specifies the machine's IPv4 address when DHCP is not used.
Use this menu to check the current IP address when DHCP is used.
Default: 192.0.0.192
Network Settings
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• Subnet Mask
Specifies the machine's subnet mask when DHCP is not used.
Use this menu to check the current subnet mask when DHCP is used.
Default: 255.255.255.0
• Gateway Address
Specifies the machine's default gateway address when DHCP is not used.
Use this menu to check the current default gateway address when DHCP is used.
Default: 192.0.0.192
Machine IPv6 Address
• Use IPv6
Select whether to enable or disable IPv6.
Default: [On]
• On
• Off
• Link-local Address
Displays the IPv6 link local address.
• Stateless Address 0-4
Displays the IPv6 stateless addresses obtained from a Router Advertisement.
• Stateful Address
Displays the IPv6 stateful address.
• Manual Config. Add.
Specifies the machine's IPv6 address when DHCP is not used.
• IPv6 Gateway Address
Specifies the IPv6 address of the default gateway.
Signal Strength
Displays the signal strength.
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (strong)
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="")
• (alt="" title="") (alt="" title="") (alt="" title="") (alt="" title="") (weak)
• Disconnected
Communication Mode
Specify the communication mode of the wireless LAN.
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Default: [Off]
• Off
• Infrastructure Mode
• 802.11 Ad-Hoc Mode
SSID
Enter the SSID (name of the wireless network) to identify the network.
Security Method
Specify the encryption of the wireless LAN.
Default: [Open System – None]
• Open System – None
• Open System – WEP
• Shared Key – WEP
• WPA-PSK – AES
• WPA2-PSK – AES
Channel Number
Specify the channel to use when [802.11 Ad-Hoc Mode] has been selected. Set the channel
that matches the type of the wireless LAN being used.
Default: [0]
WEP/WPA/WPA2 Setting
You can specify [Key Length], [Key Format], and [WEP Key/Passphrase].
• Key Length
Select 64 bit or 128 bit.
• 64 bit
• 128 bit
• Key Format
Select ASCII or Hexadecimal.
• ASCII
• Hexadecimal
• WEP Key/Passphrase
Enter the password.
PIN Code
Display PIN Code.
Network Settings
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Wi-Fi Status Report
You can specify whether or not, after the wireless LAN has been configured, the Wi-Fi status
report is automatically printed.
Default: [On]
• On
• Off
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8. Configuring the Machine Using
Utilities
FiO
Using Web Image Monitor
• Some items can also be configured using the control panel.
Available operations
The following operations can be performed remotely using Web Image Monitor on a computer:
• Displaying the machine’s status
• Configuring the network settings
• Setting the administrator password
• Resetting the machine's configuration to the factory default
Supported Web browsers
• Internet Explorer 6 or later
• Firefox 3.0 or later
Displaying Top Page
When you access the machine using Web Image Monitor, the top page appears in your browser's
window.
1. Launch the Web browser.
2. In the Web browser’s address bar, enter “http://(machine’s IP address)/” to access the
machine.
If a DNS server is used and the machine’s host name has been specified, you can enter the host
name instead of the IP address.
The top page of Web Image Monitor appears.
Top page
Every Web Image Monitor page is divided into the following areas:
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1
3
2
CTT135
1. Menu area
If you select a menu item, its content will be shown.
2. Header area
The dialog box for switching to the user mode and administrator mode appears, and each mode's menu
will be displayed.
Click [Refresh] button at the upper right in the work area to update the machine information. Click the
Web browser's [Refresh] button to refresh the entire browser screen.
3. Basic Information area
Displays the basic information about of the machine.
• If you use an older version of a supported Web browser or the Web browser has JavaScript and
cookies disabled, display and operation problems may occur.
• If you are using a proxy server, configure the Web browser settings as necessary.
• The previous page may not appear even if the back button of the Web browser is clicked. If this
happens, click the refresh button of the Web browser.
Changing the Interface Language
Select the display language you want use, and then click [Switch].
Menu
This section explains the items in the Web browser menu.
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Guest Mode
In the guest mode, machine status, and settings can be viewed, but the machine settings cannot be
changed.
wim009.tif (alt="web browser screen illustration numbered callout illustration" title="")
1. Interface Settings
The interface setting appears.
2. IPv4
The IPv4 configuration appears.
3. IPv6
The IPv6 configuration appears.
4. Machine Information
The machine information appears.
Administrator Mode
In the administrator mode, you can configure various machine settings.
Using Web Image Monitor
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1. Interface Settings
You can change the interface setting.
2. IPv4
You can change the IPv4.
3. IPv6
You can change the IPv6.
4. SNMP
You can change the SNMP.
5. Administrator Settings
You can change the administrator password.
6. Restore Defaults
You can reset the administrator password and other network settings.
7. Machine Information
The machine information appears.
Changing the Machine Settings
To change the machine settings, log in to the machine as the administrator.
FiO
• The control panel cannot be used during log in.
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1. Launch the Web browser.
2. In the address bar, enter "http://(machine's IP address)/".
3. Click [Log in].
4. Enter the administrator password, and then click [Log in].
If you are logging in for the first time, enter "admin133" as the password.
5. In the menu area, select the setting you wish to specify.
6. Specify the machine settings.
7. Click [OK].
The specified settings are transmitted to the machine.
Settings List
This section explains the Web Image Monitor settings.
Checking the System Information
On the top page, you can check the current system information such as the device information, paper
tray status, toner status, and total counter.
wim001.tif (alt="web browser screen illustration " title="")
Item Description
Status Displays the icon indicating the device status.
Toner Displays the remaining toner level.
Toner levels are not displayed for Type 3 models.
Total Counter Displays the total counter.
Paper Displays the size and type of paper loaded in Tray 1 and the bypass tray.
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Configuring the Interface Settings
Click [Interface Settings] to display the page for configuring the interface settings.
wim002.tif (alt="web browser screen illustration " title="")
Item Description
LAN Type Switch the interface between Ethernet and wireless LAN. This is available only if
the device supports both interfaces.
Network Displays Ethernet operation status.
MAC Address Displays the MAC address (Media Access Control Address) of the network
interface board.
I/O timeout
(Network)
Select whether or not to apply a timeout limit if the machine takes longer than a
specified time to process a job.
Ethernet Speed Ethernet communication speed. For normal use, select Auto Select. This allows
the device to select the optimum speed.
If communication with the device fails, select 10Mbps Full Duplex, 10Mbps
Half Duplex, 100Mbps Full Duplex, or 100Mbps Half Duplex.
Configuring the IPv4 settings
Click [IPv4] to display the page for configuring the IPv4 settings.
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IPv4
Item Description
IPv4 Indicates that IPv4 is enabled.
Ethernet
Item Description
Host Name Enter the host name you want to set for the network interface board or wireless
LAN interface unit, using up to 63 characters. The default is RNP, followed by
the MAC address of the active interface board. If you change the name to other
than the default, the new name cannot begin with "RNP" or "rnp".
DHCP Select [Enable] to automatically configure the network settings using the DHCP
server. Select [Disable] to manually configure the network settings.
Domain Name Specify whether to use the domain name obtained from the DHCP server, or the
domain name set for the device.
• "Auto-Obtain (DHCP)" selected
When using DHCP, the domain name obtained from the DHCP server is
used. If the domain name cannot be obtained from the DHCP server, the
domain name set for the device is used.
• "Specify" selected
The domain name set for the device is used. Enter the domain name, using
up to 63 characters. Spaces cannot be used.
IPv4 Address Enter the IPv4 address of the network interface board or wireless LAN interface
unit.
At DHCP operation, the address obtained from the DHCP server is used.
Subnet Mask Enter the sub-net mask of the network interface board or wireless LAN interface
unit. The sub-net mask is a part of the IP address used as a network address.
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Item Description
When using DHCP, the sub-net mask obtained from the DHCP server is used.
DDNS Select whether DDNS (Dynamic DNS) name resolution for the network interface
board or wireless LAN interface unit is active or inactive.
When active, the DNS database is immediately updated.
Details
Item Description
Default Gateway
Address
Enter the default gateway address.
The default gateway address is the IP address of the host or router used as the
gateway when communicating (printing or exchanging information) with a
computer on another network.
When using DHCP, the default gateway address obtained from the DHCP
server is used. If the address cannot be obtained from the DHCP server, the
default gateway address set for the device is used.
DNS Server Select whether to use the DNS server obtained from the DHCP server, or the
DNS server set for the device.
LPR Select to enable network printing using LPR/LPD.
RAW Select to enable network raw printing.
IPP Select to enable network printing using Internet Print Protocol.
Configuring the IPv6 settings
Click [IPv6] to display the page for configuring the IPv6 settings.
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IPv6
Item Description
IPv6 Select whether IPv6 is active or inactive.
Ethernet
Item Description
Host Name Enter the host name you want to set for the network interface board or wireless
LAN interface unit, using up to 63 characters. The default is RNP, followed by
the MAC address of the active interface board. If you change the name to other
than the default, the new name cannot begin with "RNP" or "rnp".
Domain Name Enter the name of the domain to which the device belongs, using up to 63
alphanumeric characters.
Link-local Address Displays the link-local address of the network interface board or wireless LAN
interface unit.
The link-local address applies only within the local network (local segment) and
begins with "fe80::", followed by an identifier generated from the MAC address
of the active interface board.
Stateless Address Displays the stateless address for router.
Manual
Configuration
Address
In the left box, enter the IPv6 address assigned for the network interface board
or wireless LAN interface unit.
In the right box, enter the prefix length of the IPv6 address, using a value
between 0 and 128. The default is 64.
• The following addresses cannot be set:
Link-local addresses, multicast addresses, loopback addresses, IPv4-
compatible addresses, and IPv4-mapped addresses
DHCPv6 Select [Enable] to use the DHCPv6 server to automatically configure the
network settings. Select [Disable] to manually configure the network settings.
DDNS Select whether DDNS (Dynamic DNS) name resolution for the network interface
board or wireless LAN interface unit is active or inactive.
When active, the DNS database is immediately updated.
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Details
Item Description
Default Gateway
Address
Enter the default gateway address.
The default gateway address is the IP address of the host or router used as the
gateway when communicating (printing or exchanging information) with a
computer on another network.
When using DHCP, the default gateway address obtained from the DHCP
server is used. If the address cannot be obtained from the DHCP server, the
default gateway address set for the device is used.
DNS Server Select whether to use the DNS server obtained from the DHCP server, or the
DNS server set for the device.
DHCPv6 Mode Select an operation mode for DHCPv6.
• DHCPv6
Operates in DHCPv6 mode.
Obtains the IPv6 address and other parameters.
• DHCPv6-lite
Operates in DHCPv6-lite mode.
Obtains parameters except the IPv6 address.
IAID IAID is ID to identity IPv6 address and it is needed for acquiring reserved IPv6
address.
LPR Select to enable network printing using LPR/LPD.
RAW Select to enable network raw printing.
IPP Select to enable network printing using Internet Print Protocol.
Configuring the SNMP Settings
Click [SNMP] to display the page for configuring the SNMP settings.
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SNMP
Item Description
SNMP Select whether SNMP is active or inactive for the interface board(s).
SNMPv1,v2 Setting
Item Description
SNMPv1 Trap
Communication
Select whether to send SNMPv1 trap.
SNMPv2 Trap
Communication
Select whether to send SNMPv2 trap.
Community
Item Description
Community Name Enter the name of the community to which the network interface board belongs,
using up to 15 characters. If the community name is different from that of the
hosts, requests from the hosts will not be accepted.
Access Type In the list, select the access rights to the community.
• Not Accessible
No access permitted.
• read-only
You can read the information, but not edit it.
• read-write
You can read and edit the information.
• trap
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Item Description
Notifies the manager with information about errors. Enter the recipient of
the error notification in the Manager Address box.
[Protocol], [Active/
Inactive]
Configure settings for each protocol used by the community.
Manager Address Enter the host computer's address according to the protocol in use.
Configuring the Administrator Password
Click [Administrator Settings] to specify the administrator password.
wim006.tif (alt="web browser screen illustration " title="")
Administrator Settings
Item Description
Current Password Enter the current administrator password. The default is "admin133".
New Password Enter the new administrator password. You can enter it using three to eight
characters.
Confirm Password Enter the same password again, to confirm.
Resetting the Machine’s Settings
Click [Restore Defaults] to reset the network settings and administrator password.
wim007.tif (alt="web browser screen illustration " title="")
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Checking the Machine Information
Click [Machine Information] to display machine information.
wim008.tif (alt="web browser screen illustration " title="")
Machine Information
Item Description
Firmware Version Displays the version of firmware installed on the machine.
Engine FW Version Displays the version of the firmware for the machine engine.
Machine ID Displays the serial number of the machine.
Total Memory Displays the total memory installed in the machine.
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P
Using Web Image Monitor
Available operations
The following operations can be performed remotely using Web Image Monitor on a computer:
• Displaying the machine’s status
• Configuring the network settings
• Setting the administrator password
• Resetting the machine's configuration to the factory default
Supported Web browsers
• Internet Explorer 6 or later
• Firefox 3.0 or later
Displaying Top Page
When you access the machine using Web Image Monitor, the top page appears in your browser's
window.
1. Launch the Web browser.
2. In the Web browser’s address bar, enter "http://(machine’s IP address)/" to access the
machine.
If a DNS server is used and the machine’s host name has been specified, you can enter the host
name instead of the IP address.
The top page of Web Image Monitor appears.
Top page
Every Web Image Monitor page is divided into the following areas:
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2
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1. Menu area
If you select a menu item, its content will be shown.
2. Header area
The dialog box for switching to the user mode and administrator mode appears, and each mode's menu
will be displayed.
Click [Refresh] button at the upper right in the work area to update the machine information. Click the
Web browser's [Refresh] button to refresh the entire browser screen.
3. Basic Information area
Displays the basic information about of the machine.
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3
2
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1. Menu area
If you select a menu item, its content will be shown.
2. Header area
The dialog box for switching to the user mode and administrator mode appears, and each mode's menu
will be displayed.
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Click [Refresh] button at the upper right in the work area to update the machine information. Click the
Web browser's [Refresh] button to refresh the entire browser screen.
3. Basic Information area
Displays the basic information about of the machine.
• If you use an older version of a supported Web browser or the Web browser has JavaScript and
cookies disabled, display and operation problems may occur.
• If you are using a proxy server, configure the Web browser settings as necessary.
• The previous page may not appear even if the back button of the Web browser is clicked. If this
happens, click the refresh button of the Web browser.
Changing the Interface Language
Select the display language you want use, and then click [Switch].
Menu
This section explains the items in the Web browser menu.
Guest Mode
In the guest mode, machine status, and settings can be viewed, but the machine settings cannot be
changed.
wim009.tif (alt="web browser screen illustration numbered callout illustration" title="")
1. Interface Settings
The interface setting appears.
2. IPv4
The IPv4 configuration appears.
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3. IPv6
The IPv6 configuration appears.
4. Machine Information
The machine information appears.
Administrator Mode
In the administrator mode, you can configure various machine settings.
wim010.tif (alt="web browser screen illustration numbered callout illustration" title="")
1. Interface Settings
You can change the interface setting.
2. IPv4
You can change the IPv4.
3. IPv6
You can change the IPv6.
4. SNMP
You can change the SNMP.
5. Administrator Settings
You can change the administrator password.
6. Restore Defaults
You can reset the administrator password and other network settings.
7. Machine Information
The machine information appears.
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Changing the Machine Settings
To change the machine settings, log in to the machine as the administrator.
1. Launch the Web browser.
2. In the address bar, enter "http://(machine's IP address)/".
3. Click [Log in].
4. Enter the administrator password, and then click [Log in].
If you are logging in for the first time, enter "admin133" as the password.
5. In the menu area, select the setting you wish to specify.
6. Specify the machine settings.
7. Click [OK].
The specified settings are transmitted to the machine.
Settings List
This section explains the Web Image Monitor settings.
Checking the System Information
On the top page, you can check the current system information such as the device information, paper
tray status, toner status, and total counter.
wim011.tif (alt="web browser screen illustration " title="")
wim020.tif (alt="web browser screen illustration " title="")
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Item Description
Status Displays the icon indicating the device status.
Toner Toner level status may not be displayed.
Displays the remaining toner level.
Total Counter Displays the total counter.
Paper Displays the size and type of paper loaded in Tray 1 and the bypass tray.
Configuring the Interface Settings
Click [Interface Settings] to display the page for configuring the interface settings.
wim002.tif (alt="web browser screen illustration " title="")
Item Description
LAN Type Switch the interface between Ethernet and wireless LAN. This is available only if
the device supports both interfaces.
Network Displays Ethernet operation status.
MAC Address Displays the MAC address (Media Access Control Address) of the network
interface board.
I/O timeout
(Network)
Select whether or not to apply a timeout limit if the machine takes longer than a
specified time to process a job.
Ethernet Speed Ethernet communication speed. For normal use, select Auto Select. This allows
the device to select the optimum speed.
If communication with the device fails, select 10Mbps Full Duplex, 10Mbps
Half Duplex, 100Mbps Full Duplex, or 100Mbps Half Duplex.
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Configuring the IPv4 settings
Click [IPv4] to display the page for configuring the IPv4 settings.
wim003.tif (alt="web browser screen illustration " title="")
IPv4
Item Description
IPv4 Indicates that IPv4 is enabled.
Ethernet
Item Description
Host Name Enter the host name you want to set for the network interface board or wireless
LAN interface unit, using up to 63 characters. The default is RNP, followed by
the MAC address of the active interface board. If you change the name to other
than the default, the new name cannot begin with "RNP" or "rnp".
DHCP Select [Enable] to automatically configure the network settings using the DHCP
server. Select [Disable] to manually configure the network settings.
Domain Name Specify whether to use the domain name obtained from the DHCP server, or the
domain name set for the device.
• "Auto-Obtain (DHCP)" selected
When using DHCP, the domain name obtained from the DHCP server is
used. If the domain name cannot be obtained from the DHCP server, the
domain name set for the device is used.
• "Specify" selected
The domain name set for the device is used. Enter the domain name, using
up to 63 characters. Spaces cannot be used.
IPv4 Address Enter the IPv4 address of the network interface board or wireless LAN interface
unit.
At DHCP operation, the address obtained from the DHCP server is used.
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Item Description
Subnet Mask Enter the sub-net mask of the network interface board or wireless LAN interface
unit. The sub-net mask is a part of the IP address used as a network address.
When using DHCP, the sub-net mask obtained from the DHCP server is used.
DDNS Select whether DDNS (Dynamic DNS) name resolution for the network interface
board or wireless LAN interface unit is active or inactive.
When active, the DNS database is immediately updated.
Details
Item Description
Default Gateway
Address
Enter the default gateway address.
The default gateway address is the IP address of the host or router used as the
gateway when communicating (printing or exchanging information) with a
computer on another network.
When using DHCP, the default gateway address obtained from the DHCP
server is used. If the address cannot be obtained from the DHCP server, the
default gateway address set for the device is used.
DNS Server Select whether to use the DNS server obtained from the DHCP server, or the
DNS server set for the device.
LPR Select to enable network printing using LPR/LPD.
RAW Select to enable network raw printing.
IPP Select to enable network printing using Internet Print Protocol.
Configuring the IPv6 settings
Click [IPv6] to display the page for configuring the IPv6 settings.
wim004.tif (alt="web browser screen illustration " title="")
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IPv6
Item Description
IPv6 Select whether IPv6 is active or inactive.
Ethernet
Item Description
Host Name Enter the host name you want to set for the network interface board or wireless
LAN interface unit, using up to 63 characters. The default is RNP, followed by
the MAC address of the active interface board. If you change the name to other
than the default, the new name cannot begin with "RNP" or "rnp".
Domain Name Enter the name of the domain to which the device belongs, using up to 63
alphanumeric characters.
Link-local Address Displays the link-local address of the network interface board or wireless LAN
interface unit.
The link-local address applies only within the local network (local segment) and
begins with "fe80::", followed by an identifier generated from the MAC address
of the active interface board.
Stateless Address Displays the stateless address for router.
Manual
Configuration
Address
In the left box, enter the IPv6 address assigned for the network interface board.
In the right box, enter the prefix length of the IPv6 address, using a value
between 0 and 128. The default is 64.
• The following addresses cannot be set:
Link-local addresses, multicast addresses, loopback addresses, IPv4-
compatible addresses, and IPv4-mapped addresses
DHCPv6 Select [Enable] to use the DHCPv6 server to automatically configure the
network settings. Select [Disable] to manually configure the network settings.
DDNS Select whether DDNS (Dynamic DNS) name resolution for the network interface
board or wireless LAN interface unit is active or inactive.
When active, the DNS database is immediately updated.
Details
Item Description
Default Gateway
Address
Enter the default gateway address.
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Item Description
The default gateway address is the IP address of the host or router used as the
gateway when communicating (printing or exchanging information) with a
computer on another network.
When using DHCP, the default gateway address obtained from the DHCP
server is used. If the address cannot be obtained from the DHCP server, the
default gateway address set for the device is used.
DNS Server Select whether to use the DNS server obtained from the DHCP server, or the
DNS server set for the device.
DHCPv6 Mode Select an operation mode for DHCPv6.
• DHCPv6
Operates in DHCPv6 mode.
Obtains the IPv6 address and other parameters.
• DHCPv6-lite
Operates in DHCPv6-lite mode.
Obtains parameters except the IPv6 address.
IAID IAID is ID to identity IPv6 address and it is needed for acquiring reserved IPv6
address.
LPR Select to enable network printing using LPR/LPD.
RAW Select to enable network raw printing.
IPP Select to enable network printing using Internet Print Protocol.
Configuring the SNMP Settings
Click [SNMP] to display the page for configuring the SNMP settings.
wim005.tif (alt="web browser screen illustration " title="")
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SNMP
Item Description
SNMP Select whether SNMP is active or inactive for the interface board(s).
SNMPv1,v2 Setting
Item Description
SNMPv1 Trap
Communication
Select whether to send SNMPv1 trap.
SNMPv2 Trap
Communication
Select whether to send SNMPv2 trap.
Community
Item Description
Community Name Enter the name of the community to which the network interface board belongs,
using up to 15 characters. If the community name is different from that of the
hosts, requests from the hosts will not be accepted.
Access Type In the list, select the access rights to the community.
• Not Accessible
No access permitted.
• read-only
You can read the information, but not edit it.
• read-write
You can read and edit the information.
• trap
Notifies the manager with information about errors. Enter the recipient of
the error notification in the Manager Address box.
[Protocol], [Active/
Inactive]
Configure settings for each protocol used by the community.
Manager Address Enter the host computer's address according to the protocol in use.
Configuring the Administrator Password
Click [Administrator Settings] to specify the administrator password.
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Administrator Settings
Item Description
Current Password Enter the current administrator password. The default is "admin133".
New Password Enter the new administrator password. You can enter it using three to eight
characters.
Confirm Password Enter the same password again, to confirm.
Resetting the Machine’s Settings
Click [Restore Defaults] to reset the network settings and administrator password.
wim007.tif (alt="web browser screen illustration " title="")
Checking the Machine Information
Click [Machine Information] to display machine information.
wim008.tif (alt="web browser screen illustration " title="")
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Machine Information
Item Description
Firmware Version Displays the version of firmware installed on the machine.
Engine FW Version Displays the version of the firmware for the machine engine.
Machine ID Displays the serial number of the machine.
Total Memory Displays the total memory installed in the machine.
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Using Smart Organizing Monitor
• To use Smart Organizing Monitor, install the printer driver.
FiO
Checking the Status Information
ctt014.pdf (alt="Illustration of Smart Organizing Monitor" title="")
CTT014
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
The remaining toner level is displayed in ten levels, when [Toner End Option] has been set to [Stop
Printing]. If [Toner End Option] has been set to [Continue Printing], however, "**" is displayed because
the remaining toner level is not monitored.
• Counter
Displays the number of pages that have been printed by the machine.
Toner levels are not displayed for Type 3 models.
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Toner levels are always displayed for Type 3 models.
3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 228 "Error and Status Messages Appear on the Smart
Organizing Monitor".
TiO
Checking the Status Information
ctt015.pdf (alt="Illustration of Smart Organizing Monitor" title="")
CTT015
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
"**" is always displayed because the machine does not monitor the toner level.
• Counter
Displays the number of pages that have been printed by the machine.
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3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 228 "Error and Status Messages Appear on the Smart
Organizing Monitor".
TiO
Checking the Status Information
ctt132.pdf (alt="Illustration of Smart Organizing Monitor" title="")
CTT132
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
The remaining toner level is displayed in ten levels.
• Counter
Displays the number of pages that have been printed by the machine.
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3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 228 "Error and Status Messages Appear on the Smart
Organizing Monitor".
P
Checking the Status Information
ctt016.pdf (alt="Illustration of Smart Organizing Monitor" title="")
CTT016
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
"**" is always displayed because the machine does not monitor the toner level.
• Counter
Displays the number of pages that have been printed by the machine.
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3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 228 "Error and Status Messages Appear on the Smart
Organizing Monitor".
P
Checking the Status Information
ctt114.pdf (alt="Illustration of Smart Organizing Monitor" title="")
CTT114
1
2
3
4
1. Image area
Displays the status of this machine with an icon.
2. Status area
• Paper Size
Displays the paper size configured on the machine.
• Paper Type
Displays the paper type configured on the machine.
• Toner
The remaining toner level is displayed in ten levels.
• Counter
Displays the number of pages that have been printed by the machine.
Using Smart Organizing Monitor
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3. Select Device area
Displays the name of the selected model.
4. Message area
Displays the status of this machine with a message.
For details about error messages, see page 228 "Error and Status Messages Appear on the Smart
Organizing Monitor".
Configuring the Machine Settings
Smart Organizing Monitor is used to modify the machine’s settings.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. Change the settings if necessary.
8. Click [OK].
9. Click [Close].
Tab Settings
This section provides a tab-by-tab overview of the machine settings that can be modified using Smart
Organizing Monitor. For more information on each setting item, see the Smart Organizing Monitor
Help.
System tab
• Register custom paper sizes.
• Adjust the printing position or density to improve the printing quality when printed results are
not satisfactory.
• Enable or disable Energy Saver Mode, and specify the amount of time that will elapse before
switching to it.
• Update the machine firmware.
P
Printer tab
•
P
Configure how the machine behaves when its paper size and/or type settings do not
match those of the printer driver.
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•
P
Specify the period of time the machine waits if it fails to receive a print job.
TiO
Printer tab
•
TiO
Configure how the machine behaves when its paper size and/or type settings do not
match those of the printer driver.
•
TiO
Specify the period of time the machine waits if it fails to receive a print job.
TiO
Copy tab
•
TiO
Configure toner-saving settings.
•
TiO
Configure scaling settings.
•
TiO
You can specify the bypass tray paper size and/or type.
FiO
Fax tab
•
FiO
Specify the fax name and number of the machine.
•
FiO
Register, edit, and delete speed dial entries.
FiO
Scanner tab
•
FiO
You can edit the server's properties.
•
FiO
You can register, edit, and delete scan destinations.
FiO
Wi-Fi Tab
•
FiO
You can configure basic wireless LAN settings.
•
FiO
You can configure the security settings.
P
Wi-Fi Tab
•
P
You can configure basic wireless LAN settings.
•
P
You can configure the security settings.
Printing the Configuration Page
• When printing the test page, set the paper size to A4 or Letter. When printing other reports, set the
paper size to A4, Letter, or Legal.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, select [Test Page] or [Configuration Page] in the [List / Test:] list.
Using Smart Organizing Monitor
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7. Click [Print].
Updating the Firmware
• In no event shall the company be held liable to customers for damages of any kind resulting from
use or loss of use of this software.
• The company shall also not be held liable for any disputes between the customer and third parties
resulting from any use or loss of use of this software.
• To make sure that a firmware update has successfully completed, print the configuration page
before and after the update.
•
FiO,P
Make sure to never disconnect the USB cable or Ethernet cable during a firmware update.
•
TiO
Make sure to never disconnect the USB cable during a firmware update.
• Disconnect any unnecessary cables from the machine when running a firmware update.
• If necessary, modify power management settings on your computer in advance so that the
computer will not enter standby or sleep mode during a firmware update.
• Download the firmware from the manufacturer's Web site.
To update the firmware, use the Smart Organizing Monitor from Windows.
1. On the [Start] menu, click [All Programs].
2. Click [Smart Organizing Monitor for SP xxx Series].
3. Click [Smart Organizing Monitor for SP xxx Series Status].
4. If the machine you are using is not selected, click [Select Device...], and then select the
machine's model.
5. Click [OK].
6. On the [User Tool] tab, click [Printer Configuration].
7. On the [System] tab, click [Printer Firmware Update...].
8. Click [OK].
9. Specify the location of the DWN file, and then click [Open].
10. After a message is displayed on the Smart Organizing Monitor to indicate that the
firmware update has completed, turn the machine's power Off and then On again.
8. Configuring the Machine Using Utilities
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9. Maintaining the Machine
Replacing the Print Cartridge
•
TiO
This machine does not monitor the remaining toner level, and no message will be displayed
to prompt the user to replace the print cartridge if the machine runs out of toner. Replace the print
cartridge if the printed image suddenly becomes pale or blurred.
•
P
This machine does not monitor the remaining toner level, and no message will be displayed to
prompt the user to replace the print cartridge if the machine runs out of toner. Replace the print
cartridge if the printed image suddenly becomes pale or blurred.
•
FiO
If "Out of Toner" / "Print Cartridge" is displayed in the control panel, replace the print
cartridge by following the procedure described below. However, this message will not be
displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if
the printed image becomes pale or blurred.
•
FiO
Toner levels are not displayed for Type 3 models. Replace the print cartridge if the printed
image becomes pale or blurred.
• Store print cartridges in a cool dark place.
• Actual printable numbers vary depending on image volume and density, number of pages printed
at a time, paper type and size, and environmental conditions such as temperature and humidity.
Toner quality degrades over time.
• For good print quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
• The manufacturer shall not be responsible for any damage or expense that might result from the use
of parts other than genuine parts from the manufacturer with your office products.
1. Open the front cover, and then carefully lower it.
2. Carefully pull out the print cartridge horizontally, holding its center.
ctt045.pdf (alt="Print cartridge illustration" title="")
CTT045
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3. Take the new print cartridge out of the box, and then take it out of the plastic bag.
4. Hold the print cartridge and shake it from side to side five or six times.
Shake the print cartridge horizontally in the direction. The first few printed pages may appear
blurred or smeared if the cartridge has not been shaken properly.
5. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,
push the cartridge down until it clicks into place.
ctt048.pdf (alt="Print cartridge illustration" title="")
CTT048
6. Carefully push up the front cover until it closes.
9. Maintaining the Machine
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Cautions When Cleaning
Clean the machine periodically to maintain high print quality.
Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has
been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe
over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine
and thinner, or spray insecticide on the machine.
• If there is dust or grime inside the machine, wipe with a clean, dry cloth.
• You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and
grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire
hazard.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.
Cautions When Cleaning
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Cleaning the Inside of the Machine
1. Open the front cover, and then carefully lower it.
2. Carefully pull out the print cartridge horizontally, holding its center.
ctt045.pdf (alt="Print cartridge illustration" title="")
CTT045
3. Use a cloth to wipe the inside of the machine toward and away from yourself.
ctt176.pdf (alt="Print cartridge illustration" title="")
CTT176
Wipe carefully so as not to touch any protrusions inside the machine.
9. Maintaining the Machine
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4. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,
push the cartridge down until it clicks into place.
ctt048.pdf (alt="Print cartridge illustration" title="")
CTT048
5. Carefully push up the front cover until it closes.
Cleaning the Inside of the Machine
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MF
Cleaning the Exposure Glass
1. Lift the exposure glass cover.
Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be
damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
ctt025.pdf (alt="Machine front view illustration" title="")
CTT025
9. Maintaining the Machine
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FiO
Cleaning the Auto Document Feeder
1. Lift the ADF.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.
ctt026.pdf (alt="Machine front view illustration" title="")
CTT026
Cleaning the Auto Document Feeder
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9. Maintaining the Machine
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10. Troubleshooting
Common Problems
This section describes how to troubleshoot common problems that may occur while operating the
machine.
Problem Possible cause Solution
The machine does not turn on. The power cord is not
connected properly.
• Make sure that the power
plug is firmly inserted into
the wall outlet.
• Make sure that the wall
outlet is not defective by
connecting another
working device.
Pages are not printed.
FiO,P
The USB cable or
Ethernet cable is not connected
correctly.
TiO
The USB cable is not
connected correctly.
FiO,P
Reconnect the USB
cable or Ethernet cable.
TiO
Reconnect the USB cable.
Strange noise is heard. The consumable is not properly
installed.
Check that the consumable is
properly installed.
• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales
or service representative.
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Paper Feed Problems
If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of
the machine and paper.
Problem Solution
Paper does not feed smoothly.
• Use supported types of paper. See page 45 "Supported
Paper".
• Load paper correctly, making sure that the paper guides
are properly adjusted. See page 51 "Loading Paper".
• If the paper is curled, straighten the paper.
• Take out the paper from tray and fan it well. Then,
reverse the top and bottom of the paper, and put it in the
tray.
Paper jams occur frequently.
• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
• Avoid printing on both sides of paper when printing
images that contain large areas of solid color, which
consume a lot of toner.
• Use supported types of paper. See page 45 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
Multiple sheets of paper are fed at
one time.
• Fan the paper well before loading. Also make sure that
the edges are even by tapping the stack on a flat surface
such as a desk.
• Make sure that the paper guides are in the right position.
• Use supported types of paper. See page 45 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
• Check that paper was not added while there was still
some left in the tray.
Only add paper when there is none left in the tray.
Paper gets wrinkles. • Paper is damp. Use paper that has been stored properly.
• Paper is too thin. See page 45 "Supported Paper".
10. Troubleshooting
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Problem Solution
• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
The printed paper is curled. • Load the paper upside down in the input tray.
• Paper is damp. Use paper that has been stored properly.
Images are printed diagonally to the
pages.
cer091.pdf (alt="Illustration of print
image" title="")
CER091
If there are gaps between the paper and the paper guides,
adjust the paper guides to remove the gaps.
Removing Printing Jams
• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.
• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can
smudge. Make test prints until smudges no longer appear.
• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine
will cause further jams and possibly damage the machine.
• Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any
pages that did not print out.
• Depending on how the paper is jammed, it may eject automatically by opening and closing the
front cover and turning the power off and then back on twice in a row.
Paper Feed Problems
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Removing Jammed Paper from Tray 1
1. Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it
carefully.
ctt030.pdf (alt="Tray 1 illustration" title="")
CTT030
2. Carefully slide Tray 1 back in until it stops.
3. Open the front cover, and then carefully lower it.
ctt054.pdf (alt="Front cover illustration" title="")
CTT054
4. Carefully pull out the print cartridge horizontally, holding its center.
ctt045.pdf (alt="Print cartridge illustration" title="")
CTT045
• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
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• Place the print cartridge on paper or similar material to avoid dirtying your workspace.
5. Lifting the guide plate, remove the jammed paper carefully.
ctt046.pdf (alt="Tray 1 illustration" title="")
CTT046
6. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,
push the cartridge down until it clicks into place.
ctt048.pdf (alt="Print cartridge illustration" title="")
CTT048
7. Carefully push up the front cover until it closes.
ctt055.pdf (alt="Front cover illustration" title="")
CTT055
If the error display continues to appear, perform the procedure described in "Opening the Rear
Cover to Remove Jammed Paper".
Paper Feed Problems
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Removing Jammed Paper from the Bypass Tray
• Since the temperature around the guide is high, wait for it to cool before checking for jammed
paper.
1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully.
ctt034.pdf (alt="Bypass tray illustration" title="")
CTT034
2. Close the bypass tray.
3. Follow Steps 3 to 7 in "Removing Jammed Paper from Tray 1".
If the error display continues to appear, perform the procedure described in "Opening the Rear
Cover to Remove Jammed Paper".
Opening the Rear Cover to Remove Jammed Paper
• Since the temperature around the guide is high, wait for it to cool before checking for jammed
paper.
1. Open the rear cover.
ctt041.pdf (alt="Rear cover illustration" title="")
CTT041
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2. Open the fusing cover.
ctt079.pdf (alt="Rear cover illustration" title="")
CTT079
3. Push the levers on the sides down with your thumbs.
ctt080.pdf (alt="Rear cover illustration" title="")
CTT080
4. Remove the jammed paper carefully.
ctt066.pdf (alt="Rear cover illustration" title="")
CTT066
5. Push the levers on the sides up with your thumbs.
6. Close the fusing cover.
Paper Feed Problems
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7. Close the rear cover.
ctt044.pdf (alt="Rear cover illustration" title="")
CTT044
FiO
Removing Scanning Jams
1. Open the ADF cover.
ctt038.pdf (alt="Input tray for the ADF illustration" title="")
CTT038
2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,
as it may tear.
ctt040.pdf (alt="Input tray for the ADF illustration" title="")
CTT040
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3. Close the ADF cover.
ctt039.pdf (alt="Input tray for the ADF illustration" title="")
CTT039
4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original
to remove it.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
ctt027.pdf (alt="Machine front view illustration" title="")
CTT027
5. Close the ADF.
Paper Feed Problems
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Print Quality Problems
Checking the Condition of the Machine
If there is a problem with the quality of printing, first check the condition of the machine.
Possible Cause Solution
There is a problem with the
machine's location.
Make sure that the machine is on a level surface. Place the
machine where it will not be subject to vibration or shock.
Unsupported types of paper is used. Make sure that the paper being used is supported by the
machine. See page 45 "Supported Paper".
The paper type setting is incorrect.
Make sure that the paper type setting of the printer driver
matches the type of paper loaded. See page 45 "Supported
Paper".
A non-genuine print cartridges is
being used.
Non-genuine print cartridges reduce print quality and can
cause malfunctions. Use genuine print cartridges only. See
page 233 "Consumables".
An old print cartridges is being used. Print cartridges should be opened before their expiration date
and used within six months of being opened.
The machine is dirty. See page 195 "Maintaining the Machine", and clean the
machine as required.
10. Troubleshooting
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Printer Problems
Problem Solution
An error occurs.
If an error occurs when printing, change the computer or
printer driver settings.
• Check the printer icon name does not exceed 32
alphanumeric characters. If it does, shorten it.
• Check whether other applications are operating.
Close any other applications, as they may be interfering
with printing. If the problem is not resolved, close
unneeded processes too.
• Check that the latest printer driver is being used.
A print job is canceled. • Set I/O Timeout to a larger value than the current
settings.
There is considerable delay between
the print start command and actual
printing.
• Processing time depends on data volume. High volume
data, such as graphics-heavy documents, take longer to
process. Wait for a while.
• To speed up printing, reduce the printing resolution using
the printer driver.
The whole printout is blurred.
• Paper is damp. Use paper that has been stored properly.
See page 45 "Supported Paper".
• If you enable [Toner Save:], printing is generally less
dense.
• Condensation may have collected. If rapid change in
temperature or humidity occurs, use this machine only
after it has acclimatized.
Cannot print properly when using a
certain application, or cannot print
image data properly.
Some characters are printed faintly
or not printed.
• Change the print quality settings.
The print position is misaligned.
FiO
Specify [Registration] in [System Settings] to adjust the
print position.
Printer Problems
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Problem Solution
TiO
Adjust the print position by specifying [Tray1:
Registration] or [Bypass Tray: Registration] on the [System] tab
in Smart Organizing Monitor.
P
Adjust the print position by specifying [Tray1: Registration]
or [Bypass Tray: Registration] on the [System] tab in Smart
Organizing Monitor.
Print Positions Do Not Match Display Positions
If the position of items on the printed page differs from the position displayed on the computer screen,
the cause may be one of the following.
Possible Cause Solution
Page layout settings are not configured properly. Check that the page layout settings are properly
configured in the application.
The paper size setting does not match the paper
loaded.
Check whether the paper size specified on the
printer driver matches that of the loaded paper.
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MF
Copier Problems
Problem Solution
Photocopied paper is blank. The original was placed with the front and back reversed.
See page 60 "Placing Originals".
Copied pages are too dark or too
light. Adjust the image density.
Copied pages do not look the same
as the originals. Select the correct scan mode according to the type of original.
Black spots appear when
photocopying a photographic print.
The original may have stuck to the exposure glass due to high
humidity.
Place the original on the exposure glass, and then place two
or three sheets of white paper on top of it. Leave the exposure
glass cover open when copying.
A moire pattern is produced.
ces163.pdf (alt="Illustration of moire
pattern image" title="")
The original probably has heavily lined or dotted areas.
Switching the setting for image quality between [Photo] and
[Text/Photo] may eliminate the moire pattern.
Photocopied paper is dirty.
• Image density is too high.
Adjust the image density.
• Toner on the printed surface is not dry.
Do not touch printed surfaces immediately after copying.
Remove freshly printed sheets one by one, taking care
not to touch printed areas.
• The scanning part is dirty.
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.
When copying from the exposure
glass, the print area of the copy is
out of alignment with the original.
Place the original copy side down, making sure that it is
aligned to the rear left corner and pressed flat against the
exposure glass.
The paper size setting does not
match the paper loaded.
Check whether the paper size specified on the machine
matches that of the loaded paper.
Copier Problems
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MF
Scanner Problems
Problem Solution
The scanned image is dirty.
• The scanning part is dirty.
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.
The scanned image is distorted or
out of position.
The original was moved during scanning. Do not move the
original during scanning.
The scanned image is upside down. The original was placed upside down. Place the original in the
correct orientation. See page 60 "Placing Originals".
The scanned image is blank. The original was placed with the front and back reversed.
The scanned image is too dark or
too light. Adjust the image density.
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FiO
Fax Problems
When an error code appears on the fax journal or TX status report
The table below describes the meaning of error codes that appear under "Status" on the fax journal
or TX status report, and what to do when a particular error code appears.
TX Status Report
Error Code Solution
Err:1)
The line was not connected correctly. The fax transmission
did not finish successfully. There was a problem with either
the transmission or reception.
• Check that the telephone line is properly connected to
the machine.
• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Check that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
Dial tone could not be detected.
• Set [Dial Tone Detect] to [Do not Detect].
Err:2)
Err:3)
Err:4)
Dial fails when trying to send faxes.
• Check that the fax number you dialed is correct.
• Check that the destination is a fax machine.
• Check that the line is not busy.
• You may need to insert a pause between dial digits.
Press the [ID Card Copy/On Hook Dial] key after, for
example, the area code.
• Check that [PSTN / PBX] under [Fax Features] is set
properly for your connection method to the telephone
network. See page 137 "Fax Features Settings".
Err:5)
The [Stop/Clear] key has been pressed while transmitting/
receiving faxes. Send the fax again. When the error
reoccurs even if the [Stop/Clear] key has not been
pressed, consult your service representative.
Fax Problems
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Fax Journal
Error Code Cause Solution
0001 The recipient’s fax machine does
not support G3 standard.
Select a transmission speed supported by
the recipient fax machine, and resend the
fax.
0071 Memory is full. Print, send, or delete the jobs stored in the
memory.
0080 The recipient’s fax machine did
not respond within 35 seconds.
Send the fax again. Contact the recipient
and ask them to check that their fax
machine is working properly.
To send a fax to an international
destination, enter a pause before the
recipient's fax/telephone number.
008D The recipient’s fax machine is out
of paper.
Contact the recipient and ask them to load
paper.
00A0 Sending fax was canceled
manually. Send the fax again.
00A1 The original is jammed. Remove the jammed original.
00FF Redialing failed.
Make sure the recipient’s fax number is
correct, and check that the telephone line
is properly connected.
When other problems occur
The table below describes how to troubleshoot problems that do not produce an error code.
Problem Solution
Cannot send faxes. Check the error code, and then perform the appropriate
procedure to resolve the problem.
Cannot receive faxes even when
sending them is possible.
• A print cartridge is empty. Replace the print cartridge.
See page 195 "Replacing the Print Cartridge".
• Tray 1 is empty. Load paper in Tray 1. See page 51
"Loading Paper".
• If fax reception mode is manual mode, you must
receive the fax manually. See page 128 "Receiving a
Fax".
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Problem Solution
Cannot print received faxes.
• Tray 1 is empty. Load paper in Tray 1. See page 51
"Loading Paper".
• Tray 1 does not contain paper of the right size. Load
paper of the right size in Tray 1.
Faxes you sent appear spotty or
dirty when received.
• The exposure glass or ADF is dirty. See page 201
"Cleaning the Auto Document Feeder".
• Before placing originals on the exposure glass, make
sure that ink or correction fluid is dry.
A fax you sent appears blank
when received.
The original was placed upside down. Place the original in
the correct orientation. See page 60 "Placing Originals".
Dirty spots may appear, or an
image from the reverse side shows
through copy received by the
recipient.
Image density is too high. Adjust the image density.
Dial fails when trying to send
faxes.
Check the error code, and then perform the appropriate
procedure to resolve the problem.
Fax Problems
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MF
Error and Status Indicate on the Control
Panel
FiO
Messages on the Screen
• If the "Service Call: SCXXX" appears, contact your sales or service representative.
• Depending on the model you are using, some error messages may not appear.
Message Causes Solutions
Tray 1
Out of Paper Tray 1 has run out of paper. Load paper into Tray 1. See page 51
"Loading Paper".
Bypass Tray
Out of Paper
The bypass tray has run out of
paper.
Load paper into the bypass tray. See
page 51 "Loading Paper".
Misfeed: Inner/
Outer
A paper jam has occurred in the
machine.
Remove the jammed paper. See page 204
"Paper Feed Problems".
Misfeed: ADF
Open Cov. Rmv.
Paper
An original has been jammed
inside the ADF.
• Remove jammed originals, and then
place them again. See page 204
"Paper Feed Problems".
• Check the originals are suitable for
scanning. See page 60 "Placing
Originals".
Set Correct Size Ppr
Press Start to Print
The paper for printing fax is not
loaded. Load the appropriate size paper.
Cover Open The front cover or fusing cover is
open.
Close the front cover or fusing cover
completely.
Memory Overflow
Press Start or Stop
Memory has reached capacity
during sort copy and duplex.
If several originals are still to be scanned,
it is recommended to start printing now,
and copy the remaining originals
separately. If originals are being scanned
from the ADF, remove any remaining
pages from the ADF.
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Message Causes Solutions
Cannot Print Fax
Change Paper Size
An appropriate size paper for
printing faxes is not loaded.
Load A4, Letter or Legal size paper in Tray
1.
Cannot Print Report
Change Paper Size
An appropriate size paper for
printing Report is not loaded.
Load A4, Letter or Legal size paper in Tray
1.
Not Set
Print Cartridge
The print cartridge has not been
installed.
Reinstall the print cartridge. See page 195
"Replacing the Print Cartridge".
Out of Toner
Print Cartridge
The machine has run out of the
toner.
Replace the print cartridge. See page 195
"Replacing the Print Cartridge".
Toner Almost Empty
Print Cartridge
The print cartridge is almost
empty. Prepare a new print cartridge.
On Hook The machine has been off-hook
for an extended period of time. Replace the handset.
Cannot Print
Remove Bypass
Paper
If you attempt to print on paper
fed from Tray 1 when there is
paper loaded in the bypass
tray, printing will not be
possible.
Remove the paper loaded in the bypass
tray.
Connection Failed The line could not be connected
correctly.
• Check that the telephone line is
properly connected to the machine.
• Disconnect the telephone line from
the machine, and connect a standard
telephone in its place. Check that you
can make calls using the telephone. If
you cannot make calls this way,
contact your telephone company.
Dial Failed The fax could not be sent.
• Confirm that the fax number you
dialed is correct.
• Confirm that the destination is a fax
machine.
• Confirm that the line is not busy.
• You may need to insert a pause
between dial digits. Press the [ID
Error and Status Indicate on the Control Panel
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Message Causes Solutions
Card Copy/On Hook Dial] key after,
for example, the area code.
TX Comm. Error
A transmission error occurred,
and the fax could not be
transmitted correctly.
• If the [Auto Redial] setting is enabled,
the machine will redial the number
and try again. If all attempts fail, or if
the machine is in Immediate
Transmission mode, the fax will not
be transmitted. Try the operation
again.
RX Comm. Error
A reception error occurred, and
the fax could not be received
correctly.
• If possible, contact the sender of the
fax and ask them to resend it.
Memory Overflow
1: TX 2: Cancel
• If this occurs on the first
page:
The machine's memory
reached capacity while
storing a fax in memory
before transmission.
• If this occurs on the second
or a later page:
Memory has reached
capacity while scanning
the second or later pages
of the original when trying
to send a fax in Memory
Transmission mode.
• If this occurs on the first page:
Resend the fax in parts as several
smaller individual faxes, or send at a
lower resolution.
• If this occurs on the second or a later
page:
Press the [1] key (TX) to send only the
pages that have been scanned in
memory, or press the [2] key
(Cancel) to cancel.
RX Memory
Overflow
The memory has become full or
the maximum number of
receivable files has been
reached during fax reception.
• The received fax was too large. Ask
the sender to resend the document in
parts as several smaller individual
faxes, or to send at a lower
resolution.
• If an error has occurred because of a
problem such as lack of paper, paper
jamming, or toner running out, correct
the problem, and then finish printing
the outstanding files.
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Message Causes Solutions
• If there is a file waiting to be sent,
complete the transmission or delete
the file.
Memory Data Lost Data in the memory was deleted
due to a memory fault.
The machine prints Power Failure Report
and recovers from the error automatically.
Cancel Printing
I/O Timeout
The timeout period set in [I/O
Timeout] expires when printing
is frequently interrupted by data
from other ports, or when the
print job is large and takes time
for processing.
Set [I/O Timeout] to a larger value than
the current setting. For details, see
page 155 "Printer Features Settings".
Cannot Print
Memory Overflow
The data is too large or
complex to print.
Select [600 x 600dpi] in [Resolution:] to
reduce the size of data. For details, see the
Printer Driver Help.
Size Mismatch:
Tray1
Press Start or Stop
The specified paper size of the
file does not match that of the
paper loaded in Tray 1.
Press the [Start] key to begin printing, or
press the [Stop/Clear] key to cancel the
job.
Size
Mismatch:Bypass
Press Start or Stop
The specified paper size of the
file does not match that of the
paper loaded in the bypass
tray.
Press the [Start] key to begin printing, or
press the [Stop/Clear] key to cancel the
job.
Type Mismatch:
Tray1
Press Start or Stop
The specified paper type of the
file does not match that of the
paper loaded in Tray 1.
Press the [Start] key to begin printing, or
press the [Stop/Clear] key to cancel the
job.
Scan Disconnected
The USB cable or Ethernet cable
was disconnected while
scanning from a computer.
Reconnect the USB cable or Ethernet cable
properly, and then try the operation again.
Cannot Connect
#### Server
The connection with the FTP,
SMTP, POP3, SMB, SNTP, or
DNS server was lost while
sending or receiving data.
If the problem involves the FTP/SMB
server, check the [Edit Network Scan
Destination] setting in Smart Organizing
Monitor.
If the problem involves the SMTP/POP3/
SNTP server, check the [Server
Properties...] setting in Smart Organizing
Monitor.
Error and Status Indicate on the Control Panel
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Message Causes Solutions
If the problem involves the DNS server,
check its configuration using Web Image
Monitor.
Cannot Obtain IP
#### Server
The machine cannot obtain an
IP address from the FTP, SMTP,
POP3, or SNTP server.
If the problem involves the FTP server,
check the [Edit Network Scan Destination]
setting in Smart Organizing Monitor.
If the problem involves the SMTP/POP3/
SNTP server, check the [Server
Properties...] setting in Smart Organizing
Monitor.
Communication Error
####
The connection with the FTP
server, SMTP server, SMB
server, SNTP server, or USB
memory device was lost while
sending or receiving data.
If the problem involves the FTP/SMB
server, check the [Edit Network Scan
Destination] setting in Smart Organizing
Monitor.
If the problem involves the SMTP/SNTP
server, check the [Server Properties...]
setting in Smart Organizing Monitor.
If the problem involves the USB flash drive,
check that it is a supported model, and
then reinsert it.
Invalid Password
#### Server
The password entered to access
the FTP, SMTP, POP3, or SMB
server is invalid.
For future reference, make a note of the
correct password and keep it safe.
Failed To Connect
####
A connection with the FTP
server, SMTP server, POP3
server, SMB server, SNTP
server, or USB memory device
has failed.
If the problem involves the FTP/SMB
server, check the [Edit Network Scan
Destination] setting in Smart Organizing
Monitor.
If the problem involves the SMTP/POP3/
SNTP server, check the [Server
Properties...] setting in Smart Organizing
Monitor.
If the problem involves the USB flash drive,
check that it is a supported model, and
then reinsert it.
File Over The assigned file names range
from SIG000101 to
Remove or rename the existing file of the
same name.
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Message Causes Solutions
SIG999901. If the file name
assignment passes SIG999901,
the naming starts over from
SIG000101. If the name of the
new is the same as an existing
file for the same destination, the
new file cannot be stored.
Page Over You can only scan up to 99
pages at a time. Set the number of pages to 99 or fewer.
#### Server Error
Data sent from the machine has
not been stored on the FTP
server and SMB server.
Check the [Edit Network Scan Destination]
setting in Smart Organizing Monitor.
SMTP Server Full
The SMTP server's memory
reached capacity during e-mail
transmission.
Check the SMTP server setting.
Reduce the number of pages or send the
file at a lower resolution.
Memory Overflow
1: TX 2: Cancel
The machine's memory became
full while scanning. Send the file at a lower resolution.
USB Flash Disk Full
The Scan to USB function failed
because there was not enough
memory on the USB flash disk.
Use a USB flash disk with enough memory.
Fax Job Memory
Over
The number of fax jobs in
memory has reached the limit,
so new jobs cannot be stored.
Wait until pending jobs have been
transmitted.
No Destination
Fax
• No destination is
registered in the
selected Speed Dial.
• You have attempted
to redial, but there is
no any redial data
(history).
Fax
Enter the fax number manually.
Scanner
Register the scan destination with
Smart Organizing Monitor.
Error and Status Indicate on the Control Panel
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Message Causes Solutions
Scanner
The selected destination is
not registered to a scan
destination list.
Numbers Do not
Match
"Fax No. Confirmation" is set to
"On", and the numbers entered
for confirmation does not match
the initially-entered numbers.
Make sure the numbers match.
Cannot Copy
Change Paper Size
The paper for combine copy,
duplex copy or ID Card copy is
not loaded.
Load the appropriate size paper.
Cannot Scan
Remove Paper In
ADF
A6 and custom size paper are
not supported.
• Load the ADF with paper other than
A6 or custom size paper.
• Scan the originals using the exposure
glass.
Cannot Scan
Insert Paper to ADF Legal paper is not supported.
• Load the exposure glass with paper
other than legal paper.
• Scan the originals using the ADF
Please Remove
Unsupported Device
An unsupported USB device is
connected.
Disconnect the USB device.
USB Flash drives is supported.
Please Remove
Unsupported USB
Hub
USB hubs are not supported. Disconnect the hub.
TiO
Codes on the Screen
• If "C", "c", or "r" appears, contact your sales or service representative.
Code Causes Solutions
E0 A paper jam has occurred in the
machine.
Remove the jammed paper. See page 204
"Paper Feed Problems".
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Code Causes Solutions
E1 Tray 1 has run out of paper. Load paper into Tray 1. See page 51
"Loading Paper".
E3 The front cover or fusing cover is open. Close the front cover or fusing cover
completely.
E4 The bypass tray has run out of paper. Load paper into the bypass tray. See page 51
"Loading Paper".
E5 An appropriate size paper for printing
Report is not loaded. Load the appropriate size paper.
E6 The print cartridge has not been
installed.
Reinstall the print cartridge. See page 195
"Replacing the Print Cartridge".
E7 The machine has run out of the toner. Replace the print cartridge. See page 195
"Replacing the Print Cartridge".
E8 The print cartridge is almost empty. Prepare a new print cartridge.
E9 The paper for ID Card copy is not
loaded. Load the appropriate size paper.
e2
If paper is loaded in the bypass tray
when printing with the paper fed from
Tray 1, you cannot print.
Remove the paper loaded in the bypass tray.
P1
The specified paper size of the file does
not match that of the paper loaded in
Tray 1.
Press the [Start] key to begin printing, or press
the [Stop/Clear] key to cancel the job.
P2
The specified paper type of the file does
not match that of the paper loaded in
Tray 1.
Press the [Start] key to begin printing, or press
the [Stop/Clear] key to cancel the job.
P3
The specified paper size of the file does
not match that of the paper loaded in
the bypass tray.
Press the [Start] key to begin printing, or press
the [Stop/Clear] key to cancel the job.
Error and Status Indicate on the Control Panel
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Error and Status Messages Appear on the
Smart Organizing Monitor
Message Causes Solutions
Printer Power Off
(Communication
Error)
• The power cable of the
machine is not plugged in.
• The power of the machine
is not turned ON.
•
TiO
The USB cable is not
connected.
•
FiO,P
The USB cable or
Ethernet cable is not
connected.
• Check the printer power cord.
• Check the printer power switch is on.
•
TiO
Check the USB cable is
properly connected.
•
FiO,P
Check the USB cable or
Ethernet cable is properly connected.
Out of Paper: Tray 1 Tray 1 has run out of paper. Load paper into Tray 1. See page 51
"Loading Paper".
Out of Paper: Bypass
Tray
The bypass tray has run out of
paper.
Load paper into the bypass tray. See
page 51 "Loading Paper".
Misfeed: Inner/
Outer
A paper jam has occurred in the
machine.
Remove the jammed paper. See page 204
"Paper Feed Problems".
Paper Size Mismatch
The paper size specified on the
machine and the size specified
in the printer driver do not
match.
For details about specifying the paper size
setting on the machine, see page 51
"Loading Paper". For details about
changing the paper size setting in the
printer driver, see the printer driver Help.
Paper Type
Mismatch
The paper type specified on the
machine and the type specified
in the printer driver do not
match.
For details about changing the paper type
setting of the machine, see page 51
"Loading Paper". For details about
changing the paper type setting in the
printer driver, see the printer driver Help.
TiO,P
Toner Almost
Empty
TiO,P
The print cartridge is
almost empty.
TiO,P
Prepare a new print cartridge.
TiO,P
Out of Toner
TiO,P
The machine has run out
of the toner.
TiO,P
Replace the print cartridge. See
page 195 "Replacing the Print Cartridge".
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Message Causes Solutions
Memory Overflow The data is too large or
complex to print.
Select [600 x 600 dpi] in [Resolution:] to
reduce the size of data. For details, see the
printer driver Help.
Print Cartridge Not
Detected
The print cartridge has not been
installed.
Reinstall the print cartridge. See page 195
"Replacing the Print Cartridge".
Messages of the Print Cartridge
FiO
Message Causes Solutions
Toner Almost Empty The print cartridge is almost
empty. Prepare a new print cartridge.
Out of Toner The machine has run out of the
toner.
Replace the print cartridge. See page 195
"Replacing the Print Cartridge".
Error and Status Messages Appear on the Smart Organizing Monitor
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FiO
Error and Status Messages Appear in the PC
FAX Window
Message Causes Solutions
PC FAX has already
been launched.
Cannot launch it
again.
The [PC FAX] dialog box is
already open.
Quit PC FAX once, and then start it up
again.
Reached maximum
number of
destinations.
The number of destinations
specified exceeds the maximum
possible.
The maximum number of destinations that
can be specified at one time is 100.
When the setting
"Attach a Cover
Sheet" is on and "Use
Address Book" is
selected, the
maximum number of
destinations cannot
be larger than 5.
If [Attach a Cover Sheet] on the
[Cover Sheet] tab is selected
and [Use Address Book] in the
[To:] list are selected, you can
send faxes to up to five
destinations at a time.
• Specify five or less destinations.
• Change the item selected in the [To:]
list to something other than [Use
Address Book].
• Clear [Attach a Cover Sheet].
Cannot send more
than 10 pages.
You can send up to ten pages
including the cover sheet, at a
time.
Reduce the number of pages to ten or
fewer.
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11. Appendix
Notes About the Toner
• Proper operation cannot be guaranteed if any third-party toner is used.
• Depending on printing conditions, there are cases where the printer cannot print the number of
sheets indicated in the specifications.
•
TiO
Replace the print cartridge if the printed image suddenly becomes pale or blurred.
•
P
Replace the print cartridge if the printed image suddenly becomes pale or blurred.
•
FiO
When operating the machine for the first time, use the print cartridge supplied with this
machine. If this cartridge is not initially used, the following problems may occur:
•
FiO
"Out of Toner" will be displayed before the toner runs out.
•
FiO
"Out of Toner" will not be displayed when the toner runs out, but instead the printed
image suddenly becomes pale or blurred.
•
FiO
To continue printing after "Out of Toner" is displayed, set [Toner End Option] to [Continue
Printing]. However, since any trouble caused by using this setup is outside of the scope of the
manufacturer's warranty, this setup should be used with care. For details about [Toner End Option],
see page 147 "System Settings".
•
FiO
If [Toner End Option] is first set to [Continue Printing] and then to [Stop Printing], be sure to
use a new print cartridge. If a used print cartridge is installed, there will be a discrepancy between
the remaining toner level displayed and the actual remaining toner, and accordingly, "Out of
Toner" will not be displayed at the appropriate timing.
•
FiO
The lifetime of the photo conductor, which is built into the print cartridge, is taken into
account in displaying "Out of Toner". If the photo conductor stops working before the toner runs
out, "Out of Toner" may be displayed.
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Moving and Transporting the Machine
This section provides cautions that you must follow when moving the machine both short and long
distances.
Repack the machine in its original packing materials when moving it over a long distance.
• Be sure to disconnect all cables from the machine before transporting it.
• The machine is a precision piece of machinery. Be sure to handle it carefully when moving it.
• Make sure to move the machine horizontally. Take extra caution when carrying the machine up or
down stairs.
• Do not remove the print cartridge when moving the machine.
• Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the
machine carefully.
1. Be sure to check the following points:
• The power switch is turned off.
• The power cord is unplugged from the wall outlet.
• All other cables are unplugged from the machine.
2. Lift the machine using the inset grips on both sides of the machine, and then move it
horizontally to the place where you want to use it.
• To move the machine over a long distance, pack it well. Take care not to tip or tilt the machine
during transit.
• Toner might spill inside the machine if the machine is not kept level during transit.
• For more information about moving the machine, contact your sales or service representative.
Disposal
Ask your sales or service representative for information about correct disposal of this machine.
Where to Inquire
Contact your sales or service representative for further information about the topics included in this
manual or to inquire about other topics not included in this manual.
11. Appendix
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Consumables
Print Cartridge
Print cartridge Average printable number of pages per cartridge *1
Black 1,500 pages, 2,600 pages
*1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image
density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable
pages, set by the International Organization for Standardization.
• Unless a print cartridges is replaced before toner runs out, printing will become impossible. To
facilitate cartridge replacement, we recommend you purchase and store extra print cartridges.
• The actual number of printable pages varies depending on the image volume and density, number
of pages printed at a time, paper type and paper size used, and environmental conditions such as
temperature and humidity.
• Print cartridges may need to be changed sooner than indicated above due to deterioration over
the period of use.
• Print cartridges are not covered by warranty. However, if there is a problem, contact the store
where you purchased them.
• The supplied print cartridge can print approximately 1,000 pages.
• The supplied print cartridge can print approximately 700 pages.
• This machine periodically performs cleaning. During cleaning, toner will be used to maintain print
quality.
Consumables
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Specifications of the Machine
This section lists the machine's specifications.
General Function Specifications
Configuration
Desktop
Print process
Laser electrostatic transfer
MF
Maximum paper size for scanning using the exposure glass
MF
216 mm × 297 mm (8.5 × 11.7 inches)
FiO
Maximum paper size for scanning using the ADF
FiO
216 mm × 356 mm (8.5 × 14 inches)
Maximum paper size for printing
216 mm × 356 mm (8.5 × 14 inches)
Warm-up time
Less than 25 seconds (23 °C, 71.6 °F)
Paper sizes
A4, 81/2 " × 11 " (Letter), 81/2 " × 14 " (Legal), B5, 51/2 " × 81/2 " (Half Letter), 71/4 " × 101/2
" (Executive), A5, A6, B6, 16K (197 × 273 mm), 16K (195 × 270 mm), 16K (184 × 260 mm),
Custom Paper Size
• The following paper sizes are supported as custom paper sizes:
• Width
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Length
Approximately 148-356 mm (5.8-14 inches)
Paper type
Plain Paper (65-99 g/m2 (17-26 lb.)), Recycled Paper (75-90 g/m2 (20-24 lb.)), Thin Paper
(52-64 g/m2 (14-17 lb.)), Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper input capacity
• Tray 1
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150 sheets (70 g/m2, 19 lb.)
• Bypass Tray
1 sheet (70 g/m2, 19 lb.)
Maximum loading height
15.5 mm (0.6 inches)
Paper output capacity
• Output Tray
50 sheets (70 g/m2, 19 lb.)
• Rear
1 sheet (70 g/m2, 19 lb.)
FiO
ADF capacity
FiO
15 sheets (80 g/m2, 21.3 lb.)
FiO
Memory
FiO
32 MB
TiO
Memory
TiO
16 MB
P
Memory
•
P
Type 1
P
16 MB
•
P
Type 2, Type 3
P
32 MB
P
32 MB
Power requirements
(alt="Region A icon" title="") (mainly Europe and Asia)
220-240 V, 5 A, 50/60 Hz
(alt="Region B icon" title="") (mainly North America)
120 V, 8 A, 50/60 Hz
Power consumption
•
P
Maximum power consumption
P
900 W
•
P
Energy Saver mode 1
P
36.6 W or less
•
P
Energy Saver mode 2
Specifications of the Machine
opal-p1_mf1_wi-fi_user_guide_gb_00104885_eng.xml 235
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P
3.1 W or less
•
MF
Maximum power consumption
MF
900 W
•
MF
Energy Saver mode 1
MF
40 W or less
•
MF
Energy Saver mode 2
MF
3.9 W or less
MF
* The power level when the main switch is turned off and the power cord is plugged into an
outlet: 1W or less
FiO
Machine dimensions (Width × Depth × Height)
FiO
402 × 360 × 291 mm (15.8 × 14.2 × 11.5 inches)
TiO
Machine dimensions (Width × Depth × Height)
TiO
402 × 360 × 249 mm (15.8 × 14.2 × 9.8 inches)
P
Machine dimensions (Width × Depth × Height)
P
402 × 360 × 165 mm (15.8 × 14.2 × 6.5 inches)
FiO
Weight (machine body with consumables)
FiO
Approximately 9.9 kg (22 lb.) or less
TiO
Weight (machine body with consumables)
TiO
Approximately 8.9 kg (19.6 lb.) or less
P
Weight (machine body with consumables)
P
Approximately 6.8 kg (15 lb.) or less
Printer Function Specifications
Printing speed
(alt="Region A icon" title="") (mainly Europe and Asia)
22 pages per minute (A4)
(alt="Region B icon" title="") (mainly North America)
23 pages per minute (Letter)
Resolution
600 × 600 dpi (maximum: 1200 × 600 dpi)
First print speed
10 seconds (From the completion of data processing to the completion of paper delivery)
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Interface
•
FiO
Ethernet (10BASE-T, 100BASE-TX)
•
P
Ethernet (10BASE-T, 100BASE-TX)
•
FiO,P
Wireless LAN (IEEE 802.11 b/g/n)
• USB 2.0
Printer language
DDST
MF
Copier Function Specifications
FiO
Maximum resolution (scanning and printing)
•
FiO
Exposure glass
FiO
Scanning: 600 × 600 dpi
FiO
Printing: 600 × 600 dpi
•
FiO
ADF
FiO
Scanning: 600 × 300 dpi
FiO
Printing: 600 × 600 dpi
TiO
Maximum resolution (scanning and printing)
TiO
Scanning: 600 × 600 dpi
TiO
Printing: 600 × 600 dpi
First copy speed (A4/Letter, at 23 °C, 71.6 °F)
25 seconds or less
Multiple copy speed
• Countries other than European countries
22 pages per minute
Reproduction ratio
• Fixed ratio:
(alt="Region A icon" title="") (mainly Europe and Asia)
50%, 71%, 82%, 93%, 122%, 141%, 200%
(alt="Region B icon" title="") (mainly North America)
50%, 65%, 78%, 93%, 129%, 155%, 200%
• Zoom ratio:
25% to 400%
Specifications of the Machine
opal-p1_mf1_wi-fi_user_guide_gb_00104885_eng.xml 237
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Copy quantity
99
MF
Scanner Function Specifications
FiO
Maximum scanning area (horizontal × vertical)
•
FiO
Exposure glass
FiO
216 × 297 mm (8.5 × 11.7 inches)
•
FiO
ADF
FiO
216 × 356 mm (8.5 × 14 inches)
TiO
Maximum scanning area (horizontal × vertical)
TiO
216 × 297 mm (8.5 × 11.7 inches)
FiO
Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP,
Scan to Folder, Scan to USB)
FiO
600 × 600 dpi
FiO
Maximum resolution when scanning from a computer (TWAIN)
•
FiO
Exposure glass
FiO
4800 × 4800 dpi
•
FiO
ADF
FiO
600 × 600 dpi
TiO
Maximum resolution when scanning from a computer (TWAIN)
TiO
4800 × 4800 dpi
Maximum resolution when scanning from a computer (WIA)
600 × 600 dpi
FiO
ADF throughput
FiO
Black and white: 75.3 mm per second
FiO
Color: 37.6 mm per second
Interface
•
FiO
Scanning from the control panel
FiO
Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wireless LAN (IEEE 802.11 b/g/n)
• Scanning from a computer
FiO
Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wireless LAN (IEEE 802.11 b/g/n)
TiO
USB2.0
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FiO
Fax Function Specifications
Access line
• Public switched telephone networks (PSTN)
• Private branch exchange (PBX)
Transmission mode
ITU-T Group 3 (G3)
Scan line density
8 dots per mm × 3.85 line per mm (200 × 100 dpi)
8 dots per mm × 7.7 line per mm (200 × 200 dpi)
Transmission time
3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart)
Transfer rate
33.6 kbps to 2400 bps (auto shift down system)
Data compression methods
MH, MR, MMR
Memory capacity
Transmission: Up to 5 jobs; up to 10 pages per job
Reception: Up to 50 jobs; up to 100 pages in the total of all jobs
Address book
• Speed dial
100 items
• Number of redials for Fax
1
Specifications of the Machine
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Trademarks
FiO
Apple, AppleTalk, Bonjour, ColorSync, Leopard, Macintosh, Mac OS, Power Mac, Safari and
TrueType are trademarks of Apple Inc., registered in the United States and other countries.
Firefox® is a registered trademark of the Mozilla Foundation.
Microsoft®, Windows®, Windows Server®, Windows Vista®, and Internet Explorer® are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or other
countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper name of Internet Explorer 6 is Microsoft® Internet Explorer® 6.
The proper names of the Windows operating systems are as follows:
• The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Professional x64 Edition
• The product names of Windows Vista are as follows:
Microsoft® Windows Vista® Ultimate
Microsoft® Windows Vista® Business
Microsoft® Windows Vista® Home Premium
Microsoft® Windows Vista® Home Basic
Microsoft® Windows Vista® Enterprise
• The product names of Windows 7 are as follows:
Microsoft® Windows® 7 Starter
Microsoft® Windows® 7 Home Premium
Microsoft® Windows® 7 Professional
Microsoft® Windows® 7 Ultimate
Microsoft® Windows® 7 Enterprise
• The product names of Windows 8 are as follows:
Microsoft® Windows® 8
Microsoft® Windows® 8 Pro
Microsoft® Windows® 8 Enterprise
• The product names of Windows Server 2003 are as follows:
Microsoft® Windows Server® 2003 Standard Edition
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Microsoft® Windows Server® 2003 Enterprise Edition
Microsoft® Windows Server® 2003 Web Edition
Microsoft® Windows Server® 2003 Datacenter Edition
• The product names of Windows Server 2003 R2 are as follows:
Microsoft® Windows Server® 2003 R2 Standard Edition
Microsoft® Windows Server® 2003 R2 Enterprise Edition
Microsoft® Windows Server® 2003 R2 Datacenter Edition
• The product names of Windows Server 2008 are as follows:
Microsoft® Windows Server® 2008 Foundation
Microsoft® Windows Server® 2008 Standard
Microsoft® Windows Server® 2008 Enterprise
Microsoft® Windows Server® 2008 Datacenter
Microsoft® Windows Server® 2008 for Itanium-based Systems
Microsoft® Windows® Web Server 2008
Microsoft® Windows® HPC Server 2008
• The product names of Windows Server 2008 R2 are as follows:
Microsoft® Windows Server® 2008 R2 Foundation
Microsoft® Windows Server® 2008 R2 Standard
Microsoft® Windows Server® 2008 R2 Enterprise
Microsoft® Windows Server® 2008 R2 Datacenter
Microsoft® Windows Server® 2008 R2 for Itanium-based Systems
Microsoft® Windows® Web Server R2 2008
Microsoft® Windows® HPC Server R2 2008
• The product names of Windows Server 2012 are as follows:
Microsoft® Windows Server® 2012 Foundation
Microsoft® Windows Server® 2012 Essentials
Microsoft® Windows Server® 2012 Standard
Microsoft® Windows Server® 2012 Datacenter
Microsoft product screen shots reprinted with permission from Microsoft Corporation.
Trademarks
opal-p1_mf1_wi-fi_user_guide_gb_00104886_eng.xml 241
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INDEX
2 Sided copy.........................................................89
A
Address book......................................................146
Address book (PC FAX)......................................126
ADF (Auto Document Feeder)............................201
Auto mode...........................................................130
B
Basic operation.........................65, 74, 76, 99, 133
Broadcast function..............................................119
C
Canceling a copy...........................................75, 77
Canceling a fax..........................................115, 125
Changing the custom paper size.........................59
Cleaning....................................197, 198, 200, 201
Codes...................................................................226
Combine copy.......................................................81
Common problems..............................................203
Condition of the machine...................................212
Configuration page....................................153, 193
Consumables.......................................................233
Control panel..................................................24, 25
Conversation.......................................................121
Copier features....................................................134
Copier function....................................................237
Copier mode screen..............................................73
Copier problems.................................................215
D
Date......................................................................108
Density..................................................................101
Differences in Performance/Functions between
Different Models......................................................8
Disclaimer.................................................................7
Duplex....................................................................66
E
ENERGY STAR program.......................................16
Enlarged or reduced copies.................................78
Entering characters.............................................109
Error messages...........................................220, 228
Exposure glass.....................................................200
Exterior......................................................19, 21, 22
F
Fax destinations...................................................110
Fax features.........................................................137
Fax function.........................................................239
Fax mode screen.................................................107
Fax problems.......................................................217
Firmware..............................................................194
I
ID Card copy.........................................................84
Image density.......................................92, 101, 122
Important Safety Instructions..........................11, 15
Initial setup.............................................................28
Interior....................................................................23
Introduction..............................................................7
IP address........................................................30, 39
J
Job cancel..............................................................67
L
Legal prohibition......................................................7
Lists...............................................................131, 153
Loading paper.......................................................51
M
Machine settings.................................................192
Manual mode......................................................129
Messages.............................................................220
Models...................................................................10
Moving.................................................................232
N
Network settings.....................................30, 39, 156
Non-recommended paper...................................47
O
On hook dial.......................................................120
Original size........................................................101
Original type..........................................................93
Originals................................................................60
243
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P
Paper feed problems...........................................204
Paper jam...........................................205, 208, 210
Paper mismatch.....................................................69
Pause/Redial key..................................................96
PC FAX.................................................................124
Placing originals..............................................62, 63
Print area................................................................48
Print cartridge..............................................195, 233
Print quality problems.........................................212
Printer features.....................................................155
Printer function.....................................................236
Printer problems...................................................213
R
Receiving a fax....................................................128
Reception mode..................................................128
Recommended size of originals...........................60
Redial function.....................................................118
Replace................................................................195
Reports.........................................................131, 153
Resolution....................................................102, 123
S
Scan size..............................................................101
Scan to E-mail........................................................99
Scan to Folder........................................................99
Scan to FTP.............................................................99
Scan to USB.........................................................100
Scanner features settings....................................143
Scanner function..................................................238
Scanner mode screen...........................................95
Scanner problems...............................................216
Scanning..............................................................104
Sending a fax.............................................113, 114
Smart Organizing Monitor...................................29
Specifications....................234, 236, 237, 238, 239
Specifying a custom paper size...........................58
Specifying the paper type....................................56
Specifying the paper type and paper size..........59
Specifying the standard paper size.....................57
Speed dial...........................................................117
Status information.............187, 188, 189, 190, 191
Status messages..........................................220, 228
Supported paper...................................................45
System information..............................................187
System settings.....................................................147
T
Time......................................................................108
Toner....................................................................231
Trademarks..........................................................240
Transmission mode..............................................113
Troubleshooting......203, 204, 212, 213, 214, 215,
216, 217
TWAIN.................................................................104
Types of originals not supported by the ADF......60
U
Unscannable image area.....................................61
W
Web Image Monitor..................................161, 174
WIA......................................................................106
Wireless LAN..................................................37, 40
244 EN
GB
EN
US
EN
AU
xxxx-xxxx
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