Ricoh Aficio Fx200 Users Manual

Laser MFP Printer B2738650B_en

FX200 to the manual 3e8c48f9-6e63-4c81-8461-acd2898d327e

2015-01-23

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User's Guide

For safe and correct use of this machine, please be sure to read the Safety

Information in this manual before you use it.

Laser MFP

User's Guide

About the User’s Guide

This Laser MFP User’s Guide

provides information you need for setting up your machine and

installing the supplied software. It also provides all of the detailed instructions for using your

machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and

troubleshooting the machine. The User’s Guide shows you how to use a USB flash drive with

your machine for scanning and saving documents, and printing documents stored on the USB

flash drive.

This guide also provides the basic description of the multi-function application, SmarThru.

SmarThru allows you to scan and edit images and to scan for copying. SmarThru also lets you

access scanned images that you can then email from your computer.

Contents of this manual are subject to change without prior notice. In no event will the

company be liable for direct, indirect incidental or consequential damages as a result of

handling or operating the machine.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, and

Windows XP are registered trademarks of Microsoft Corporation.

• TrueType is trademark of Apple Computer, Inc.

• Adobe® , Adobe PhotoDeluxe and Adobe Photoshop are registered trademarks of

Adobe Systems Incorporated.

• All other brand or product names are trademarks of their respective companies or

organizations.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are

not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not

followed, may result in minor or moderate injury or damage to property.

• Connect the power cord directly into a wall outlet and never use an

extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power

cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not

remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not

the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when

exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire

or an electric shock might occur.

iii

CAUTION:

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety

This product generates ozone during operation.

Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

When using your telephone equipment, basic safety precautions should always be followed to

reduce the risk of fire, electric shock and injury to persons, including the following;

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or

laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an

electrical storm. There may be a remote risk of electric shock from lightning. Do not use a

telephone in the vicinity of a gas leak to report the leak. Use only No. 26 AWG or larger

telecommunication line cord.

SAVE THESE INSTRUCTIONS

Laser Safety:

This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 770-

795 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back

of the equipment.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this

manual might result in hazardous radiation exposure.

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving

the machine, you should take care that the power cord will not be damaged under the

machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the

cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the

machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to

remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at

household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label

indicating the “ ”. Otherwise, an injury might occur.

For North America

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.

This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode.

This equipment does not emit hazardous radiation, since the beam is totally enclosed during

all customer modes of operation and maintenance.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this

manual might result in hazardous radiation exposure.

Mercury Safety

LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR

DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see

lamprecycle.org, eiae.org, or call 1-800-336-MSDS (6737)

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC

of the European Parliament and of the Council of 9 March 1999 on radio equipment and

telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN

compatibility is dependent on software switch settings. Please contact your service

representative if relocating this product to another country. In the event of problems, please

contact your service representative in the first instance.

Aficio FX200/DSm520pf/AC120/Aficio FX200L/DSm520pfl/AC120L :

The CE declaration of Comformity is available on the Internet at URL :

http://www.ricoh.co.jp/fax/ce_doc

IS 2020S

: The CE declaration of Comformity is available on the Internet at URL :

http://www.dankainternational.com/fax

Correct Disposal of This Product (Waste Electrical & Electronic Equipment)

(Applicable in the European Union and other European countries with separate

collection systems)

This marking shown on the product or its literature, indicates that it should not be

disposed with other household wastes at the end of its working life. To prevent

possible harm to the environment or human health from uncontrolled waste

disposal, please separate this from other types of wastes and recycle it responsibly

to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their

local government office, for details of where and how they can take this item for

environmentally safe recycling.

Business users should contact their supplier and check the terms and conditions of the

purchase contract. This product should not be mixed with other commercial wastes for

disposal.

Positions of Labels and Hallmarks for

WARNING and CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For

safety, please follow the instructions and handle the machine as indicated.

*This label is stuck to hot surfaces. Be careful not to touch these areas.

In accordance with IEC 60417, this machine uses the following symbols for the main power

switch:

means POWER ON.

means POWER OFF.

vii

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable

protection against harmful interference in a residential installation. This equipment generates,

uses and can radiate radio frequency energy and, if not installed and used in accordance with

the instructions, may cause harmful interference to radio communications. However, there is

no guarantee that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be determined by turning

the equipment off and on, the user is encouraged to try to correct the interference by one more

of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for compliance

could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a

computer or other electronic device, including FAX machines, to send any message unless such

message clearly contains in a margin at the top or bottom of each transmitted page or on the

first page of the transmission, the date and time it is sent and an identification of the business

or other entity, or other individual sending the message and the telephone number of the

sending machine or such business, other entity, or individual. (The telephone number provided

may not be a 900 number or any other number for which charges exceed local or long-distance

transmission charges.)

In order to program this information into your FAX machine, refer to “Setting the Machine ID”in

this manual. Follow the steps provided there to enter the business identification and telephone

number of the terminal or business. This information is transmitted with your document by the

FAX HEADER feature. In addition to the information, be sure to program the date and time into

your machine.

viii

USA

FCC Requirements

1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the

ACTA. On the cover of this equipment is a label that contains, among other information, a

product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be

provided to the telephone company.

2.This equipment uses the RJ11C USOC jack.

3.A plug and jack used to connect this equipment to the premises wiring and telephone

network must comply with the applicable FCC Part 68 rules and requirements adopted by

the ACTA. A compliant telephone cord and modular plug is provided with this product. It

is designed to be connected to a compatible modular jack that is also compliant. See

installation instructions for detail.

4.The REN is used to determine the number of devices that may be connected to a

telephone line. Excessive RENs on a telephone line may result in the devices not ringing

in response to an incoming call. In most but not all areas, the sum of RENs should not

exceed five (5.0). To be certain of the number of devices that may be connected to a line,

as determined by the total RENs, contact the local telephone company. The REN for this

product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The

digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5.If this equipment causes harm to the telephone network, the telephone company will

notify you in advance that temporary discontinuance of service may be required. But if

advance notice is not practical, the telephone company will notify the customer as soon

as possible. Also, you will be advised of your right to file a complaint with the FCC if you

believe it is necessary.

6.The telephone company may make changes in its facilities, equipment, operations or

procedures that could affect the operation of the equipment. If this happens the

telephone company will provide advance notice in order for you to make necessary

modifications to maintain uninterrupted service.

7.If trouble is experienced with this equipment, for repair or warranty information, please

contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is

causing harm to the telephone network, the telephone company may request that you

disconnect the equipment until the problem is resolved.

8.In the event of operation problems (document jam, copy jam, communication error

indication), refer to the solving problems section in this manual.

9.Connection to party line service is subject to state tariffs. Contact the state public utility

commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST

CALLS TO EMERGENCY NUMBERS:

1.Remain on the line and briefly explain to the dispatcher the reason for the call before

hanging up.

2.Perform such activities in the off-peak hours, such as early morning hours or late

evenings.

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to

be connected to a telephone interface. The termination on an interface may consist of any

combination of devices subject only to the requirement that the sum of the RENs of all the

devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Differences Between British and American English

British English American English

(Re)dialling

(Re)dialing

Colour

Color

Emphasise

Emphasize

Recognise

Recognize

Organise

Organize

Authorise

Authorize

Cancelling

Canceling

Customise

Customize

Grey Gray

CONTENTS

Chapter 1:

INTRODUCTION

Special Features .................................................................... 1.2

Understanding Component Locations ........................................ 1.4

Front View ...................................................................... 1.4

Rear View ....................................................................... 1.5

Control Panel Functions .................................................... 1.6

Chapter 2:

GETTING STARTED

Unpacking ............................................................................ 2.2

Selecting a Location ......................................................... 2.4

Installing the Toner Cartridge .................................................. 2.5

Loading Paper ....................................................................... 2.7

Making Connections ............................................................. 2.11

Turning the Machine On ........................................................ 2.15

Changing the Display Language ............................................. 2.16

Setting the Machine ID ......................................................... 2.17

Entering Characters Using the Number Keypad .................. 2.18

Setting the Date and Time .................................................... 2.20

Changing the Clock Mode ................................................ 2.21

Setting the Paper Size and Type ............................................ 2.21

Setting Sounds .................................................................... 2.22

Speaker, Ringer, Key Sound, and Alarm Sound .................. 2.22

Speaker Volume ............................................................ 2.23

Using the Save Modes .......................................................... 2.24

Power Save Mode .......................................................... 2.24

Scan Lamp Save Mode .................................................... 2.24

About the Software .............................................................. 2.26

Printer Driver Features ................................................... 2.27

Installing the Software in Windows ......................................... 2.28

System Requirements .................................................... 2.28

Installing Software for Local Printing ................................. 2.29

Installing Software for Network Printing ............................ 2.34

Installing the SmarThru 4 ............................................... 2.41

Repairing Software .............................................................. 2.43

Removing Software .............................................................. 2.44

Uninstalling the MFP Driver ............................................. 2.44

Uninstalling the SmarThru ............................................... 2.45

Uninstalling the Network Scan Driver ................................ 2.45

Using the Set IP .................................................................. 2.46

Installing Set IP ............................................................. 2.46

To Use Set IP ................................................................ 2.47

Using the Printer Settings Utility ............................................ 2.48

xii

Chapter 3:

PAPER HANDLING

Selecting Print Materials ......................................................... 3.2

Paper Type, Input Sources, and Capacities .......................... 3.2

Guidelines for Paper and Special Materials ........................... 3.3

Loading Paper ....................................................................... 3.4

In the Standard Tray ........................................................ 3.4

In the Multipurpose Tray ................................................... 3.6

Using the Manual Feed Mode ............................................. 3.8

Selecting an Output Location ................................................. 3.10

Printing to the Front Output Tray (Face down) ................... 3.10

Printing to the Rear Output Slot (Face up) ......................... 3.11

Chapter 4:

PRINTING TASKS

Printing a Document in Windows .............................................. 4.2

Canceling a Print Job ........................................................ 4.3

Printer Settings ..................................................................... 4.4

Layout tab ...................................................................... 4.5

Paper Tab ....................................................................... 4.6

Graphics Tab ................................................................... 4.8

Extras Tab .................................................................... 4.10

About Tab ..................................................................... 4.11

Printer Tab .................................................................... 4.11

Using a Favorite Setting .................................................. 4.12

Using Help .................................................................... 4.12

Printing Multiple Pages on One Sheet of Paper ......................... 4.13

Printing Posters ................................................................... 4.14

Fitting Your Document to a Selected Paper Size ....................... 4.16

Printing a Reduced or Enlarged Document ............................... 4.17

Using Watermarks ............................................................... 4.18

Using an Existing Watermark ........................................... 4.18

Creating a Watermark .................................................... 4.19

Editing a Watermark ...................................................... 4.20

Deleting a Watermark ..................................................... 4.20

Using Overlays .................................................................... 4.21

What is an Overlay? ....................................................... 4.21

Creating a New Page Overlay .......................................... 4.21

Using a Page Overlay ..................................................... 4.22

Deleting a Page Overlay .................................................. 4.24

Chapter 5:

COPYING

Loading Paper for Copying ...................................................... 5.2

Selecting the Paper Tray ......................................................... 5.2

Preparing a Document ............................................................ 5.3

Making Copies on the Document Glass ...................................... 5.4

Making Copies from the Automatic Document Feeder .................. 5.5

Setting Copy Options ............................................................. 5.7

Darkness ........................................................................ 5.7

Original Type ................................................................... 5.7

xiii

Reduced/Enlarged Copy .................................................... 5.8

Number of Copies ............................................................ 5.9

Using Special Copy Features ................................................... 5.9

Clone Copying ............................................................... 5.10

Collation Copying ........................................................... 5.10

Auto Fit Copying ............................................................ 5.11

2 Sides on 1 Page Copying .............................................. 5.11

2 Up or 4 Up Copying ..................................................... 5.12

Poster Copying .............................................................. 5.13

Changing the Default Settings ............................................... 5.14

Setting the Time Out Option .................................................. 5.15

Chapter 6:

SCANNING

Scanning Basics .................................................................... 6.2

Scanning From the Control Panel to an Application ..................... 6.3

Scanning Using the SmarThru ................................................. 6.4

Using Onscreen Help File ................................................... 6.6

Scanning Using the WIA Driver ................................................ 6.7

Scanning to USB Flash Drive ................................................... 6.8

Scanning Using the Network Scan ............................................ 6.9

About Network Scan ......................................................... 6.9

Setting the Network Scan Option ....................................... 6.9

Scanning Using Network Scan .......................................... 6.10

Setting Network Scan Timeout ......................................... 6.11

Using the Network Scan Driver .............................................. 6.12

Adding a Scanner ........................................................... 6.12

Removing a Scanner ...................................................... 6.13

Setting the properties ..................................................... 6.14

Scanning using the Network Scan driver ........................... 6.17

Scanner Icons ............................................................... 6.17

Chapter 7:

FAXING

Changing the Fax Setup options .............................................. 7.2

Available Fax Setup Options .................................................... 7.3

Loading a Document .............................................................. 7.6

Selecting the Paper Tray ......................................................... 7.9

Adjusting the Document Resolution .......................................... 7.9

Sending a Fax Automatically ................................................. 7.11

Sending a Fax Manually ........................................................ 7.12

Redialing the Last Number .................................................... 7.12

Confirming Transmission ...................................................... 7.13

Automatic Redialing ............................................................. 7.13

About Receiving Modes ......................................................... 7.14

Loading Paper for Receiving Faxes ......................................... 7.15

Receiving Automatically in Fax Mode ...................................... 7.15

Receiving Manually in Tel Mode ............................................. 7.15

Receiving Automatically in Ans/Fax Mode ................................ 7.16

xiv

Receiving Manually Using an Extension Telephone .................... 7.16

Receiving Faxes Using the DRPD Mode ................................... 7.17

Receiving Faxes in the Memory .............................................. 7.18

One-touch Dialing ................................................................ 7.19

Storing a Number for One-touch Dialing ............................ 7.19

Sending a Fax using a One-touch Number ......................... 7.20

Speed Dialing ...................................................................... 7.21

Storing a Number for Speed Dialing .................................. 7.21

Sending a Fax using a Speed Dial Number ......................... 7.22

Group Dialing ...................................................................... 7.23

Setting a Group Dial Number ........................................... 7.23

Editing Group Dial Numbers ............................................ 7.24

Sending a Fax Using Group Dialing

(Multi-address Transmission) ........................................... 7.25

Searching for a Number in Memory ........................................ 7.26

Searching Sequentially through the Memory ...................... 7.26

Searching with a Particular First Letter .............................. 7.26

Printing a Phone Book List .................................................... 7.27

Sending Broadcast Faxes ...................................................... 7.28

Sending a Delayed Fax ......................................................... 7.29

Sending a Priority Fax .......................................................... 7.31

Adding Documents To a Scheduled Fax ................................... 7.32

Canceling a Scheduled Fax .................................................... 7.33

Using Secure Receiving Mode ................................................ 7.34

Printing Reports .................................................................. 7.35

Using Advanced Fax Settings ................................................. 7.37

Changing Setting Options ................................................ 7.37

Advanced Fax Setting Options ......................................... 7.38

Chapter 8:

MAINTENANCE

Clearing the Memory .............................................................. 8.2

Cleaning Your Machine ........................................................... 8.3

Cleaning the Outside ........................................................ 8.3

Cleaning the Inside .......................................................... 8.3

Cleaning the Scan Unit ..................................................... 8.5

Maintaining the Toner Cartridge ............................................... 8.6

Redistributing Toner ......................................................... 8.7

Replacing the Toner Cartridge ............................................ 8.8

Setting the Notify Toner Option ........................................ 8.10

Cleaning the Drum ......................................................... 8.11

Ignoring the Toner Empty Message .................................. 8.12

Setting E-mail Notification .................................................... 8.13

Setting the Machine Setup tab ......................................... 8.13

Setting the Contact Information tab ................................. 8.16

Chapter 9:

TROUBLESHOOTING

Clearing Document Jams ........................................................ 9.2

Input Misfeed .................................................................. 9.2

Exit Misfeed .................................................................... 9.3

Roller Misfeed .................................................................. 9.4

Clearing Paper Jams ............................................................... 9.5

In Tray 1 ........................................................................ 9.5

In Optional Tray 2 ............................................................ 9.6

In the Fuser Area or Around the Toner Cartridge .................. 9.7

In the Paper Exit Area ...................................................... 9.9

In the Multipurpose Tray ................................................. 9.10

Tips for Avoiding Paper Jams ........................................... 9.11

Clearing LCD Error Messages ................................................. 9.12

Solving Other Problems ........................................................ 9.16

Paper Feeding Problems .................................................. 9.16

Printing Problems ........................................................... 9.17

Printing Quality Problems ................................................ 9.19

Copying Problems .......................................................... 9.24

Scanning Problems ......................................................... 9.25

Fax Problems ................................................................ 9.26

Solving Network Printing Problems ......................................... 9.28

General Problems ........................................................... 9.28

Windows Problems ......................................................... 9.29

Network Scan Problems .................................................. 9.29

Chapter 10:

USING USB FLASH DRIVE

About USB Flash Drives ........................................................ 10.2

Installing a USB Flash Drive .................................................. 10.2

Scanning to USB Flash Drive ................................................. 10.3

Scanning With Default Settings ........................................ 10.3

Scanning With Your Own Settings .................................... 10.4

Managing the USB Flash Drive ............................................... 10.6

Changing the Default Settings ......................................... 10.6

Deleting an Image File .................................................... 10.7

Formatting the USB Flash Drive ....................................... 10.8

Viewing the USB Memory Status ...................................... 10.9

Printing From the USB Flash Drive ........................................ 10.10

Backing Up Data ................................................................. 10.11

Appendix A:

USING YOUR MACHINE ON A NETWORK

Setting Up a Locally-Shared Machine ........................................ A.2

In Windows 98/Me ........................................................... A.2

In Windows NT 4.0/2000/XP .............................................. A.3

Setting Up a Network-Connected Machine ................................. A.4

Configuring Network Parameters on the Control Panel ........... A.4

xvi

Appendix B:

INSTALLING MACHINE OPTIONS

Installing Memory DIMM ......................................................... B.2

Removing a Memory DIMM ................................................ B.4

Installing an Optional Tray ...................................................... B.5

Setting Tray 2 in the Printer Properties ............................... B.7

Appendix C:

SPECIFICATIONS

General Specifications ............................................................ C.2

Scanner and Copier Specifications ............................................ C.3

Printer Specifications .............................................................. C.4

Facsimile Specifications ......................................................... C.5

Paper Specifications ............................................................... C.6

Overview ........................................................................ C.6

Supported Sizes of Paper .................................................. C.7

Guidelines for Using Paper ................................................ C.8

Paper Specifications ......................................................... C.9

Paper Output Capacity ...................................................... C.9

Paper Storage Environment ............................................... C.9

1INTRODUCTION

Thank you for purchasing this multifunctional product.

Your machine provides printing, copying, scanning, and

faxing functions!

This chapter includes:

• Special Features

• Understanding Component Locations

NTRODUCTION

1.2

Special Features

Your new machine is equipped with special features that

improve the print quality. You can:

Print with excellent quality and speed

• You can print up to

1200 dpi [Best]

. See page 4.8.

• Your machine prints A4-sized paper at up to 20 ppm and

letter-sized paper at up to 22 ppm (pages per minute).

Handle paper flexibly

•

Multipurpose Tray

supports letterhead, envelopes, labels,

transparencies, custom-sized materials, postcards, and

heavy paper. A 50-sheet

Multipurpose Tray

supports

plain paper.

•The

Standard 250-sheet input tray

(Tray1) and

optional

250-sheet input tray

(Tray2) supports A4/letter-sized

paper.

Create professional documents

•Print

Watermarks

. You can customize your documents

with words, such as “Confidential.” See page 4.18.

•Print

Posters

. The text and pictures of each page of your

document are magnified and printed across the sheet of

paper and taped together to form a poster. See page 4.14.

Save time and money

• You can print multiple pages on one single sheet of paper

to save paper.

• You can use preprinted forms and letterhead on plain

paper. See “Using Overlays” on page 4.21

• This machine automatically

conserves electricity

substantially reducing power consumption when not

printing.

NTRODUCTION

1.3

• International ENERGY STAR® Office Equipment Program

The International ENERGY STAR® Office Equipment

Program encourages energy conservation by promoting

energy efficient computers and other office equipment.

The program backs the development and dissemination of

products that feature energy saving functions.

It is an open program in which manufacturers participate

voluntarily.

Targeted products are computers, monitors, printers,

facsimiles, copiers, scanners, and multifunction devices.

Energy Star standards and logos are internationally

uniform.

Expand the machine capacity

• This machine has 32 MB of memory which can be

expanded to 160 MB.

• You can install an optional 250-sheet tray in your machine.

This tray reduces how often you have to add paper to the

machine.

• A Network interface enables network printing.

Print in various environments

• You can print in

Windows 98/Me/NT 4.0/2000/XP

• Your machine comes with both the

USB

and

Parallel

interface. The Parallel interface is available depending on

your country.

• You can also use a

Network interface

Use a USB flash drive

If you have a USB flash drive, you can use it in various ways with

your machine.

• You can scan documents and save them on the USB flash

drive.

• You can directly print data stored on the USB flash drive.

• You can manage the USB flash drive.

• You can back up data and restore backup files to the

machine’s memory.

NTRODUCTION

1.4

Understanding Component

Locations

These are the main components of your machine:

Front View

Document Guides

Document

Input Tray

Document

Cover

Automatic

Document Feeder

Paper Output

Extension

Toner

Cartridge

Optional Paper

Tray (Tray 2)

USB Flash

Drive Port

Document

Output Tray

Control Panel

Paper Level Indicator

Front Door

Front Output Tray

(Face Down)

Paper Tray

(Tray 1)

Multipurpose Tray

Document Glass

NTRODUCTION

1.5

Rear View

Rear Door

Parallel

Connector

USB

Connector

Network

Port

Tray 2 Cable

Connector

EXT Jack

Control

Board

Cover

Line Jack

AC Power Cord

Connector

Power Switch

Rear Output Slot

(Face Up)

NTRODUCTION

1.6

Control Panel Functions

Facsimile

Broadcasting

Direct Print

Resolution

Redial/PausePhone Book

On Hook Dial

Symbols

Clear/Stop

Start

Upper LevelMenu

Enter

Facsimile

Copy

Scanner

Darkness No. of Copies

Original Type

Scan-to

Special Copy

Reduce/Enlarge

Shift

Lighten

Normal

Darken

Tex t

Text/Photo

Photo

Allows you to store frequently-dialed fax

numbers and dial them with the touch of a few

buttons.

Allows you to shift the one-touch buttons to

the numbers 21 through 40.

Allows you to access a list of your PC software

programs that an image can be scanned to.

You must create the scan list using the Printer

Settings Utility provided with this machine.

Also allows you to scan and save documents in

a USB flash drive, and manage it when it is

inserted into the USB port of your machine.

See Chapter 10, Installing a USB Flash Drive.

Adjusts the brightness of the documents for

the current copy job.

Selects the document type for the current

copy job.

Selects the number of copies.

Allows you to use special copy features, such

as Clone, Collation, Auto Fit, 2 Sides on 1

page, 2/4 Up (multiple pages on a sheet), and

Poster copying.

Makes a copy smaller or larger than the

original.

Displays the current status and prompts

during an operation.

Turns on when the toner cartridge is empty.

Uses to scroll through the available options for

the selected menu item.

Shift

Scan-to

Darkness

Original Type

No. of Copies

Special Copy

Reduce/Enlarge

NTRODUCTION

1.7

Confirms the selection on the display.

Enters Menu mode and scrolls through the

menus available.

Sends you back to the upper menu level.

Stops an operation at any time.

In Standby mode, clears/cancels the copy

options, such as the darkness, the document

type setting, the copy size, and the number of

copies.

Starts a job.

Dials a number or enters alphanumeric

characters.

Allows you to enter fax number, and shows

memory status and fax reception mode.

Adjusts the resolution of the documents for

the current fax job.

Allows you to send a fax to multiple

destinations.

Allows you to store frequently-dialed fax

numbers as one or two-digit speed dial or

group dial numbers for automatic dialing and

edit the stored numbers. Also allows you to

print a Phone Book list.

In Standby mode, redials the last number or

in Edit mode, inserts a pause into a fax

number.

Engages the telephone line.

Allows you to directly print files stored on a

USB flash drive when it is inserted into the

USB port in the front of your machine.

Enter

Upper Level

Clear/Stop

Start

Symbols

Facsimile

Resolution

Broadcasting

Phone Book

Redial/Pause

On Hook Dial

Direct Print

NTRODUCTION

1.8

EMO

2GETTING STARTED

This chapter gives you step-by-step instructions for

setting up your machine.

This chapter includes:

• Setting Up Your Machine

Unpacking

Installing the Toner Cartridge

Loading Paper

Making Connections

Turning the Machine On

• Setting Up the Machine System

Changing the Display Language

Setting the Machine ID

Setting the Date and Time

Setting the Paper Size and Type

Setting Sounds

Using the Save Modes

• Installing Software

About the Software

Installing the Software in Windows

Repairing Software

Removing Software

Using the Set IP

Using the Printer Settings Utility

ETTING

TARTED

2.2

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing

carton. Make sure that the machine has been packed with

the following items:

OTES

• Components may differ from country to country.

• You should use the telephone line cord which is supplied with your machine. If you are

replacing it with another vendor’s, it should be AWG #26 or lower gauge.

• Power cord must be plugged into a grounded power socket.

Starter Toner Cartridge AC Power Cord

Telephone Line Cord*

(for North America and China only)

Quick Install Guide Control Panel Guide Safety Information

CD-ROM

Brand plaque

***

*The appearance of the power cord and the telephone line cord may differ depending on your country’s

specifications.

**The CD-ROM contains the printer drivers, the Scanner drivers, the Set IP, the Printer Settings Utility,

the SmarThru software, the user’s guide, and the Adobe Acrobat Reader program.

***May already be affixed to the machine in some regions.

ETTING

TARTED

2.3

Remove the packing tape from the front, back, and sides of

the machine.

Gently pull the scan lock label until it comes away from the

machine. This will pull the scanner locking switch into the

FORWARD (Unlocked) position automatically.

OTE

: When you are moving the

machine or do not intend to use it for a

long period of time, move the scanner

locking switch BACKWARD to the lock

position, as shown. To scan or copy a

document, the switch must be unlocked.

Tap e

Scan Lock Label

ETTING

TARTED

2.4

Selecting a Location

Select a level, stable place with adequate space for air

circulation. Allow extra space for opening doors and trays.

The area should be well-ventilated and away from direct sunlight

or sources of heat, cold, and humidity. Do not set the machine

close to the edge of your desk or table.

Clearance Space

•Front: 482.6 mm (enough space so that the paper tray

can be removed)

•Back: 100 mm (enough space for ventilation)

•Right: 100 mm

•Left: 100 mm (enough space for ventilation)

ETTING

TARTED

2.5

Installing the Toner Cartridge

Open the front door.

Remove the starter toner cartridge from its bag. Gently roll

the cartridge 5 or 6 times to distribute the toner.

Thoroughly rolling the cartridge will assure maximum

copies per cartridge.

OTES

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper, if left

exposed for more than a few minutes.

• Do not touch the green underside of the toner cartridge. Use the

handle on the cartridge to avoid touching this area.

ETTING

TARTED

2.6

Hold the toner cartridge by the handle. Slowly insert the

cartridge into the opening in the machine. Tabs on the sides

of the cartridge and corresponding grooves within the

machine will guide the cartridge into the correct position

until it locks into place completely.

Close the front door. Make sure that the door is securely

closed.

OTE

: When printing text at 5% coverage, you can expect a toner

cartridge life of approximately 5,000 or 3,500 pages. (3,500 pages

for the toner cartridge that is shipped with the machine.)

Groove

Tab

ETTING

TARTED

2.7

Loading Paper

The paper tray can hold a maximum of 250 sheets of 20 lb plain

paper.

To load a stack of Letter-sized paper:

Pull open the paper tray and remove it from the machine.

Fan the edges of the paper stack to separate the pages.

Then tap the stack on a flat surface to even it up.

Insert the paper stack into the paper tray

with the side to

be printed on facing down

OTE

: If you want to load a different sized paper, you need to

adjust the paper guides. For details, see page 2.9.

ETTING

TARTED

2.8

Pay attention to the paper limit mark on both inside walls of

the tray. Paper overloading may cause paper jams.

Insert and slide the paper tray back into the machine.

OTE

: After you load paper, you need to set up your machine for

the paper type and size you loaded. See page 2.21 for copying and

faxing, or page 4.6 for PC-printing. The settings made from the

printer driver override the settings on the control panel.

ETTING

TARTED

2.9

Changing the Size of the Paper in the Paper Tray

To load longer sizes of paper, such as Legal-sized paper, you

need to adjust the paper guides to extend the paper tray.

After pressing and unlatching the guide lock, slide the paper

length guide out completely to extend the paper tray to its

full length.

After inserting paper into the tray, squeeze the length guide

and slide it until it lightly touches the end of the paper

stack.

For paper smaller than Letter size, adjust the front paper

length guide so that it lightly touches the paper stack.

ETTING

TARTED

2.10

Squeeze the width guide, as shown and slide it to the stack

of paper until it lightly touches the side of the stack.

OTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

ETTING

TARTED

2.11

Making Connections

Plug one end of the telephone line cord into the

LINE

jack

on the machine and the other end into the wall jack.

If you want to use your machine to receive both faxes and

voice calls, you will need to connect a telephone and/or

answering machine to your machine.

To th e wall j ac k

ETTING

TARTED

2.12

OTE

In the United Kingdom, if a three-wire type (SHUNT-wire,

older equipment) telephone or answering machine is connected to

the EXT jack on the machine, the external equipment will fail to

ring when receiving an incoming call as the machine is designed to

operate with the latest technology. To prevent this incompatibility,

use two-wire (newer equipment) telephones or answering

machines.

ETTING

TARTED

2.13

Connect a USB cable to the USB connector on your

machine.

If you want to use a parallel printer cable, purchase only an

IEEE-1284 compliant parallel cable and connect it to the

parallel connector on your machine.

Push the metal clips down to fit inside the notches on the

cable plug.

OTES

• You only need to connect one of the cables mentioned above. Do

not use the parallel and the USB cables at the same time.

• If you are using a USB cable, you must be running Windows 98/

Me/2000/XP.

To the USB port on your computer

To the parallel port on your computer

ETTING

TARTED

2.14

If you want to use a network cable, plug one end of the

Ethernet cable (UTP cable with RJ.45 connector) into the

Ethernet network port on the machine and the other end of

the cable into a network LAN connection.

OTE

: You can configure the network parameters using the

control panel; see page A.4.

To the network LAN connection

ETTING

TARTED

2.15

Turning the Machine On

Plug one end of the supplied three-pronged electrical cord

into the AC socket on the machine and the other end into a

properly grounded AC outlet.

Press the power switch to turn the machine on. “Warming

Up Please Wait” appears on the display indicating that the

machine is now on.

To view your display text in another language, see

page 2.16.

ARNING

: The fuser area inside of the machine becomes very

hot when in use. Take care not to burn your fingers when you

access this area.

To the AC wall jack

ETTING

TARTED

2.16

Setting Up the Machine

System

Changing the Display Language

To change the language that displays on the control panel,

follow these steps:

Press

until “Machine Setup” appears on the top line

of the display.

Press

the scroll button ( or ) until “Language” appears on

the bottom line of the display.

Press

Enter

. The current setting appears on the bottom line

of the display.

Press

the scroll button ( or )

until the language you want

appears on the display.

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

ETTING

TARTED

2.17

Setting the Machine ID

In some countries, you are required by law to indicate your fax

number on any fax you send. The Machine ID, containing your

telephone number and name (or company name), will be printed

at the top of each page sent from your machine.

Press

until “Machine Setup” appears on the top line

of the display. The first available menu item, “Machine ID,”

displays on the bottom line.

Press

Enter

. The display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax number using the number keypad.

OTE

If you make a mistake while entering numbers, press the

button to delete the last digit.

Press

Enter

when the number on the display is correct. The

display asks you to enter an ID.

Enter your name or the company name using the number

keypad.

You can enter alphanumeric characters using the number

keypad, and include special symbols by pressing the

button.

For details on how to use the number keypad to enter

alphanumeric characters, see “Entering Characters Using

the Number Keypad” on page 2.18.

If you want to enter the same letter or number in

succession (e.g. SS, AA, 777), enter one digit, move the

cursor by pressing the

button and enter the next digit.

If you want to insert a space in the name, you can also use

the

button to move the cursor to skip the position.

Press

Enter

when the name on the display is correct.

To return to Standby mode, press

Clear/Stop

ETTING

TARTED

2.18

Entering Characters Using the Number

Keypad

As you perform various tasks, you need to enter names and

numbers. For example, when you set up your machine, you

enter your name (or your company’s name) and telephone

number. When you store one-, two-, or three-digit speed dial or

group dial numbers, you may also enter the corresponding

names.

To enter alphanumeric characters:

When you are prompted to enter a letter,

locate the button labeled with the character

you want. Press the button until the correct

letter appears on the display.

For example, to enter the letter

press

, labeled with “MNO.”

Each time you press

, the display

shows a different letter,

, and finally

You can enter special characters, such as space, plus sign,

and etc.. For details, see “Keypad Letters and Numbers” on

page 2.19.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the

cursor by pressing the

button and then press the button

labeled with the letter you want. The cursor will move to the

right and the next letter will appear on the display.

You can enter a space by pressing

twice.

When you finish entering letters, press

Enter

Symbols

ETTING

TARTED

2.19

Keypad Letters and Numbers

Changing Numbers or Names

If you make a mistake while entering a number or name, press

the button to delete the last digit or character. Then enter the

correct number or character.

Inserting a Pause

With some telephone systems, you must dial an access code (9,

for example) and listen for a second dial tone. In such cases,

you must insert a pause in the telephone number. You can insert

a pause while you are setting up one-touch or speed dial

numbers.

To insert a pause, press

Redial/Pause

at the appropriate place

while entering the telephone number. A “

−

” appears on the

display at the corresponding location.

Key Assigned numbers, letters, or characters

1 Space

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . ‘ / * # & 0

ETTING

TARTED

2.20

Setting the Date and Time

The current date and time are shown on the display when your

machine is on and ready to work. For this machine, all of your

faxes will have the date and time printed on them.

OTE

: If power to the machine is cut off, you need to reset the

correct time and date once the power has been restored.

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) to display “Date & Time” on

the bottom line and press

Enter

Enter the correct time and date using the number keypad.

Month = 01 ~ 12

Day = 01 ~ 31

Year = requires four digits

Hour = 01 ~ 12 (12-hour mode)

00 ~ 23 (24-hour mode)

Minute = 00 ~ 59

OTE

: The date format may differ from country to country.

You can also use the scroll button ( or ) to move the

cursor under the digit you want to correct and enter a new

number.

To select “AM

”

or “PM

”

for 12-hour format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator,

pressing the or button immediately moves the cursor

to the indicator.

You can change the clock mode to 24-hour format (e.g.

01:00 PM as 13:00). For details, see page 2.21.

Press

Enter

when the time and date on the display is

correct.

When you enter a wrong number, the machine beeps and

does not proceed to the next step. If this happens, just

reenter the correct number.

ETTING

TARTED

2.21

Changing the Clock Mode

You can set your machine to display the current time using

either a 12-hour or 24-hour format.

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until you see “Clock Mode”

on the bottom line and press

Enter

The clock mode currently set for the machine displays.

Press the scroll button ( or ) to select the other mode and

then press

Enter to save the selection

To return to Standby mode, press

Clear/Stop

Setting the Paper Size and Type

After loading paper in the paper tray, the standard Tray1,

Multipurpose tray, or optional Tray2, you need to set the paper

size and type using the control panel buttons. These settings will

apply to copy and fax modes. For PC-printing, you need to select

the paper size and type in the application program you use on

your PC.

Press

The display shows “Paper Setting” on the top line of the

display.

Press the scroll button ( or )

to display “Paper Size” on

the bottom line and press

Enter

to access the menu item.

The first item, “Tray Paper,” displays on the bottom line.

If the optional Tray 2 is installed, “Tray1 Size” displays on

the bottom line.

Use the scroll button ( or ) to select the paper tray you

want to use and press

Enter

Use

the scroll button ( or )

to find the paper size you are

using and press

Enter

to save it.

Press

Upper Level

ETTING

TARTED

2.22

Press the button to scroll to “Paper Type” and press

Enter

to access the menu item.

Use

the scroll button ( or )

to find the paper type you are

using and press

Enter

to save it.

To return to Standby mode, press

Clear/Stop

Setting Sounds

You can control the following sounds:

• Speaker: You can turn on or off the

sounds from the

telephone line through the speaker, such as the dial tone or a

fax tone

. With this option set to “Comm.” the speaker is on

until the remote machine answers.

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On”, a key tone sounds

each time a key is pressed.

• Alarm Sound: You can turn the alarm sound on or off. With

this option set to “On” an alarm tone sounds when an

error occurs or fax communication ends.

• You can adjust the volume level using the On Hook Dial

button.

Speaker, Ringer, Key Sound, and Alarm

Sound

Press

until “Sound/Volume” appears on the top line

of the display.

Press the scroll button ( or ) to scroll through the

options. Press

Enter

when you see the desired sound

option.

Press the scroll button ( or ) to display the desired status

or volume for the option you have selected.

You will see the selection on the bottom line of the display.

For the ringer volume, you can select “Off,” “Low,” “Med,”

and “High.” Setting “Off” means that the ringer does not

sound. The machine works normally even if the ringer is

turned off.

ETTING

TARTED

2.23

Press

Enter

to save the selection. The next sound option

appears.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press

Clear/Stop

Speaker Volume

Press

On Hook Dial

. A dial tone sounds from the speaker.

Press the scroll button ( or ) until you hear the volume

you want. The display shows the current volume level.

Press

On Hook Dial

to save the change and return to

Standby mode.

OTE

: You can adjust the speaker volume only when the

telephone line is connected.

ETTING

TARTED

2.24

Using the Save Modes

Power Save Mode

Power Save mode allows your machine to reduce power

consumption when it is not in actual use. You can turn this mode

on and select a length of time for which the machine waits after

a job is printed before it switches to a reduced power state.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or )

until “Power Save” appears

on the bottom line. Press

Enter

Press the scroll button ( or ) to display “On” on the

bottom line and press

Enter

Selecting “Off” means that the power save mode is

deactivated.

Press the scroll button ( or ) until the time setting you

want appears.

The available options are 5, 10, 15, 30, and 45 (minutes).

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

Scan Lamp Save Mode

Scan Lamp Save mode allows you to save the scan lamp. The

scan lamp under the document glass automatically turns off

when it is not in actual use to reduce power consumption and

extend the life of the lamp. The lamp automatically wakes up

after some warm-up time when you start scanning.

You can set the length of time for which the scan lamp waits

after a scan job is completed before it switches to the power

save mode.

Press

until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or )

until “Scan PWR Save”

appears on the bottom line. Press

Enter

ETTING

TARTED

2.25

Press the scroll button ( or )

until the time setting you

want appears on the bottom line.

The available time options are 0.5, 1, 4, 8, and 12 (hours).

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

ETTING

TARTED

2.26

Installing Software

About the Software

You must install the printer software using the supplied CD-ROM

after you have set up your machine and connected it to your

computer. The CD-ROM provides you with the following

software:

Programs for Windows

To use your machine as a printer and scanner in Windows, you

must install the MFP driver. You can install selectively or all the

following components:

•

Printer Driver

- Use this driver to take full advantage of your

printer’s features.

•

Scanner Driver

- TWAIN and Windows Image Acquisition

(WIA) driver are available for scanning documents on your

machine.

•

Printer Settings Utility

- This program is automatically

installed when you install the MFP driver. The Printer Settings

Utility window provides the following tabs: Scan Settings,

Phonebook, Printer, and Firmware Update. For information

about using the program, see page 2.48.

•

Network Scan Driver

- Your machine use the Network Scan

program for scanning images. For information about using the

program, see page 6.12.

•

Set IP

- The Set IP can detect printers in the same network and

display the network information. In addition, this application can

configure the network information of the machine. In order to

use this program, you have to install TCP/IP protocol in your PC.

•

Multi Direct Print Type S IPP port

- The Multi Direct Print

Type S IPP port is system component that enables you to print

on IPP(Internet Printing Protocol) 1.1 compatible printers from

Windows applications.

•

SmarThru

- It is the accompanying Windows-based software

for your multifunctional machine. Allows you to edit a scanned

image in many ways using a powerful image editor and to send

the image by e-mail. You can also open another image editor

program installed in your Windows, like Adobe PhotoShop, from

SmarThru.

For details, please refer to the onscreen help supplied on the

SmarThru program.

ETTING

TARTED

2.27

Printer Driver Features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

•Toner Save

• Print quality option

• Multiple pages per sheet (N-up)

• Fit to page printing

• Scale printing

• Different source for first page

•Watermark

•Overlay

• TrueType fonts option

ETTING

TARTED

2.28

Installing the Software in Windows

System Requirements

Before you begin, ensure that your system meets the minimum

requirements.

OTES

• For Windows NT 4.0/2000/XP, the system administrator should

install the software.

• Printer driver does not support Windows 95.

Item Requirements Recommended

Operating

system Windows 98/Me/NT 4.0/2000/XP

CPU

Windows 98/

Me/NT 4.0/2000

Pentium II 400

MHz or higher

Pentium III 933

MHz

Windows XP Pentium III 933

MHz or higher

Pentium IV 1

GHz

RAM

Windows 98/

Me/NT 4.0/2000 64 MB or higher 128 MB

Windows XP 128 MB or higher 256 MB

Free disk

space

Windows 98/

Me/NT 4.0/2000 300 MB or higher 1 GB

Windows XP 1 GB or higher 5 GB

Internet

Explorer 5.0 or higher 5.5

ETTING

TARTED

2.29

Installing Software for Local Printing

A local printer is a printer directly attached to your computer

using the printer cable, such as a USB or parallel cable. If your

printer is attached to a network, skip this step and see

“Installing Software for Network Printing” on page 2.34.

You can install the printer software using the typical or custom

method.

OTES

• Cancel the “New Hardware Found” window when your computer

boots up.

• Make sure that your machine is turned on and connected to your

computer’s parallel port or USB port

before installing

software

. Windows NT 4.0 do not support the USB connection.

• Printer driver does not support Windows 95.

Typical Installation for local printing

This is recommended for most users. All components (Printer

Driver, Scanner Driver and Printer Settings Utility) necessary for

printer operations will be installed.

Make sure that the printer is connected to your computer

and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.The

CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click

Start

and

then

Run

. Type

X:\setup.exe

, replacing “

” with the letter

which represents your drive and click

Click

• If necessary, select a language from the drop-down list.

ETTING

TARTED

2.30

•

Install SmarThru

: Installs the SmarThru program. If

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

: Allows you to view the User’s Guide

and Administrator Guide. If your computer doesn’t have

Adobe Acrobat, click on this option and it will

automatically install Adobe Acrobat Reader for you.

Select

Typical installation for a local printer

. Click

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click

Otherwise, just click

and skip to step 7.

ETTING

TARTED

2.31

If the test page prints out correctly, click

Yes

If not, click

to reprint it.

Click

Finish

OTE

: After setup is complete, if your printer driver doesn’t work

properly, reinstall the printer driver.

See “Repairing Software” on

page 2.43.

Custom Installation for local printing

You can choose individual components to install.

Make sure that the printer is connected to your computer

and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click

Start

and

then

Run

. Type

X:\setup.exe

, replacing “

” with the letter

which represents your drive and click

ETTING

TARTED

2.32

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

: Installs the SmarThru program. If

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

: Allows you to view the User’s Guide

and Administrator Guide. If your computer doesn’t have

Adobe Acrobat, click on this option and it will

automatically install Adobe Acrobat Reader for you.

Select

Custom installation

. Click

Select your local printer and click

ETTING

TARTED

2.33

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

Select the components to be installed and click

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click

Otherwise, just click

and skip to step 9.

If the test page prints out correctly, click

Yes

If not, click

to reprint it.

ETTING

TARTED

2.34

Click

Finish

Installing Software for Network Printing

When you connect your printer to a network, you must first

configure the TCP/IP settings for the printer. After you have

assigned and verified the TCP/IP settings, you are ready to

install the software on each computer on the network.

You can install the printer software using the typical or custom

method.

Typical Installation for Network Printing

This is recommended for most users. All components (Printer

Driver, Scanner Driver, Network Scan, Set IP, Multi Direct Print

Type S IPP port) necessary for printer operations will be

installed.

In Windows 98/Me and NT 4.0, Multi Direct Print Type S will be

installed as a network printer port, too.

Make sure that the printer is connected to your network and

powered on. For details about connecting to the network,

see “Basic TCP/IP Settings” on page 1-3 of the

Administrator Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

ETTING

TARTED

2.35

If the installation window does not appear, click

Start

and

then

Run

. Type

X:\setup.exe

, replacing “

” with the letter

which represents your drive and click

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

: Installs the SmarThru program. If

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

: Allows you to view the User’s Guide

and Administrator Guide. If your computer doesn’t have

Adobe Acrobat, click on this option and it will

automatically install Adobe Acrobat Reader for you.

Select

Typical installation for a network printer

. Click

ETTING

TARTED

2.36

The list of printers available on the network appears. Select

the printer you want to install from the list and then click

• If you do not see your printer on the list, click

Update

refresh the list, or select

Add TCP/IP Port

to add your

printer to the network. To add the printer to the network,

enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

and enter the shared name

manually or find a shared printer by clicking the

Browse

button.

OTES

: If you want to set a specific IP address on a specific

network printer, click the

Set IP Address

button. The Set IP

Address window appears. Do as follows:

a. Select a printer to be set with a specific IP address from the list.

b. Configure an IP address, subnet mask, and gateway for the

printer manually and click

Configure

to set the specific IP

address for the network printer.

c. When your computer asks you to confirm your selection, click

Yes

ETTING

TARTED

2.37

After the installation is finished, a window appears asking

you to print a test page. If you so desire, select the

corresponding checkbox(es) and click

Finish

Otherwise, just click

Finish

OTE

: After setup is complete, if your printer driver doesn’t work

properly, reinstall the printer driver.

See “Repairing Software” on

page 2.43.

Custom Installation for Network Printing

You can choose individual components to install and set a

specific IP address.

Make sure that the printer is connected to your network and

powered on. For details about connecting to the network,

see the Administrator Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

ETTING

TARTED

2.38

If the installation window does not appear, click

Start

and

then

Run

. Type

X:\setup.exe

, replacing “

” with the letter

which represents your drive and click

Click

• If necessary, select a language from the drop-down list.

•

Install SmarThru

: Installs the SmarThru program. If

you click to install SmarThru on this screen, page 2.41.

•

View User’s Guide

: Allows you to view the User’s Guide

and Administrator Guide. If your computer doesn’t have

Adobe Acrobat, click on this option and it will

automatically install Adobe Acrobat Reader for you.

Select

Custom installation

. Click

ETTING

TARTED

2.39

The list of printers available on the network appears. Select

the printer you want to install from the list and then click

• If you do not see your printer on the list, click

Update

refresh the list, or select

Add TCP/IP Port

to add your

printer to the network. To add the printer to the network,

enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC]

and enter the shared name

manually or find a shared printer by clicking the

Browse

button.

OTES

: If you want to set a specific IP address on a specific

network printer, click the

Set IP Address

button. The Set IP

Address window appears. Do as follows:

a. Select a printer to be set with a specific IP address from the list.

b. Configure an IP address, subnet mask, and gateway for the

printer manually and click

Configure

to set the specific IP

address for the network printer.

c. When your computer asks you to confirm your selection, click

Yes

ETTING

TARTED

2.40

Select the components to be installed and click

After selecting the components, the following window

appears. You can also change the printer name, set the

printer to be shared on the network, set the printer as the

default printer, and change the port name of each printer.

Click

To install this software on a server, select the

Setting up

this printer on a server

checkbox.

After the installation is finished, a window appears asking

you to print a test page. If you so desire, select the

corresponding checkbox(es) and click

Finish

ETTING

TARTED

2.41

Otherwise, just click

Finish

OTE

: After setup is complete, if your printer driver doesn’t work

properly, reinstall the printer driver.

See “Repairing Software” on

page 2.43.

Installing the SmarThru 4

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click

Start

and

then

Run

. Type

X:\setup.exe

, replacing “

” with the letter

which represents your drive and click

Click

Install SmarThru

Click

Follow the on-screen instructions and click

Click

ETTING

TARTED

2.42

Select the installation type and click

The software installation supports two types of setup:

•

Typical

: The program will be installed with the most

common options and is recommended for most users.

•

Custom

: You may choose the options you want to install.

If you select the Custom installation, you may choose the

components you want to install. Click

•

Basic SmarThru components

: to use the basic

SmarThru 4 applications and core service.

•

Scan component

: to scan the original document and

save it in an application or folder, email it, or publish it on

a web site.

•

Image component

: to edit an images you have saved

as a graphic file.

•

Copy component

: to produce professional quality

copies.

•

Print component

: to print images you have saved.

Follow the on-screen instructions to complete the

installation.

When the installation is finished, click

Finish

ETTING

TARTED

2.43

Repairing Software

Repair is required if your installation fails or the software does

not work properly. This Repair procedure does not physically

repair SmarThru software.

Printer driver, Scanner driver, Printer Settings Utility and Set IP

programs could be repaired.

Start Windows.

From the

Start

menu select

Programs

All Programs

→

Type 103

→

Maintenance

Select

Repair

and click

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

Select the components you want to reinstall and click

If you select

Printer Driver Type 103 PCL 6

, the window

asking you to print a test page appears. Do as follows:

a. To print a test page, select the check box and click

b. If the test page prints out correctly, click

Yes

If it doesn’t, click

to reprint it.

When the reinstallation is done, click

Finish

ETTING

TARTED

2.44

Removing Software

Uninstall is required if you are upgrading the software or if your

installation fails. You can uninstall the item you want using the

Windows uninstallShield.

Uninstalling the MFP Driver

Start Windows.

From the

Start

menu select

Programs

All Programs

→

Type 103

→

Maintenance

Select

Remove

and then click

Then you will see a component list so that you can remove

any of them individually.

If you want to uninstall the printer driver, check

Printer

Driver Type 103 PCL 6

If you want to uninstall the Scanner driver, select

Scanner

Driver (TWAIN/WIA)

If you want to uninstall the Printer Settings Utility, check

Printer Settings Utility

If you want to uninstall the Set IP, check

Set IP

Select the components you want to remove and then click

When your computer asks you to confirm your selection,

click

Yes

The selected driver and all of its components are removed

from your computer.

After the software is removed, click

Finish

ETTING

TARTED

2.45

Uninstalling the SmarThru

OTE

: Before beginning uninstallation, ensure that all applications

are closed on your computer. A system reboot is required after the

software is uninstalled.

From the

Start

menu, select

Programs

Select

SmarThru 4

, and then select

Uninstall SmarThru

When your computer asks you to confirm, click

Click

Finish

You may be prompted to restart your computer. In this case

you must shut the computer down and then restart it before

the changes will be saved.

Uninstalling the Network Scan Driver

Start Windows.

From the

Start

menu select

Programs

All Programs

→

ScanClair Type 103

→

Uninstall ScanClair Type 103

When your computer asks you to confirm, click

Click

Finish

ETTING

TARTED

2.46

Using the Set IP

The Set IP can detect printers in the same network and display

the network information. In addition, this application can

configure the network information of the printer that has own

network interface card.

Installing Set IP

Place the CD-ROM in the CD-ROM drive. Installation will

start automatically.

If the CD-ROM driver does not automatically run:

Select

Run

from the

Start

menu, type

X:\setup.exe

in the

Open box (Where "

" is the drive letter for the CD-ROM

drive) and click

Click

Select

Custom installation

Typical installation for a

network printer

. Click

Select your printer and then click

OTES

: If your printer is not already connected to the computer,

the following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

Check

Set IP

and then click

ETTING

TARTED

2.47

When the installation is completed, click

Finish

To Use Set IP

From the

Start

menu, select

Type 103

in Programs, and

click

Set IP

Click to find printer on the local network, or click

and type the printer’s MAC address.

OTE

: To configure the MAC address, see the NETWORK PRINTER

CARD TEST PAGE. To Print the NETWORK PRINTER CARD TEST

PAGE, refer to “Printing a Network Configuration Page” on

page A.5.

Type IP address, Subnet Mask and Default Gateway, and

then click

[Config]

If it is successfully is completed, the printer prints

NETWORK PRINTER CARD TEST PAGE.

ETTING

TARTED

2.48

Using the Printer Settings Utility

Using Printer Settings Utility, you can create and edit Phone

Book entries from your computer and set up print and scan

system data options. You can also configure the destination

launches when you use the

Scan-to

button on the control panel,

and update the firmware of the machine.

When you install the software, the Printer Settings Utility

program is automatically installed.

For information about installing the software, see page 2.29.

To open the Printer Settings Utility:

Start your Windows.

Click the

Start

button on your desktop computer.

From

Programs

, select

Type 103

and then

Printer

Settings Utility

The Printer Settings Utility window opens.

The Printer Settings Utility window provides the following

tabs:

Scan

Settings

Phonebook

Printer

, and

Firmware

Update

To exit, click the

Exit

button at the bottom of each tab.

For further details, click the

Help

button at the bottom of

each tab.

ETTING

TARTED

2.49

The Scan Settings Tab

Click the

Scan Settings

tab to configure the scan destination

list that appears on the control panel display when you press

Scan-to

on the control panel. Using the destination list, you can

select a software program that an image can be scanned to.

You can also configure the scan settings, such as the output type

and resolution.

The Phonebook Tab

Click the

Phonebook

tab to create and edit Phone Book entries.

Downloads the

settings made in the

Printer Settings Utility

to your machine.

Click to restore the

default settings.

Select the program

you want from the

Available Scan

Destinations and click

to add it to the

Front Panel

Destination List. To

delete the selected

program, click .

Reads the Phone

Book entries from the

machine to the

Printer Settings

Utility.

Downloads the

Phone Book entries

from the Printer

Settings Utility to the

machine.

Phone Book entries

Deletes all Phone Book

entries.

Allows you to edit

a selected Phone

Book entry in a

separate Edit

window.

Deletes a selected

Phone Book entry.

Allows you to set up

group dial numbers.

See page 2.50.

ETTING

TARTED

2.50

When you click

Group dial

, the following window opens.

The Printer Tab

Click the

Printer

tab to configure print system settings.

Shows the Phone

Book entries you can

include in the group.

After selecting a

number, click

Add

move it to the

Included numbers

list.

Enter a name for

the group.

Shows the numbers

included in the group.

To remove a number,

select it and click

Remove

Click to save the group dial number after adding or

removing numbers for the group.

Downloads the

settings made in the

Printer Settings Utility

to your machine.

Allows you to select

the default

orientation of print

image on the page.

Allows you to set the

margin of print

materials.

Allows you to set the

PCL emulation

configuration.

ETTING

TARTED

2.51

The Firmware Update Tab

Click the

Firmware Update

tab to update the firmware of your

machine. This feature should be used by an authorized

technician. Please consult with the purchase point.

ETTING

TARTED

2.52

EMO

3PAPER HANDLING

This chapter introduces you to the basics of selecting

print materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Loading Paper

• Selecting an Output Location

APER

ANDLING

3.2

Selecting Print Materials

You can print on a variety of print materials, such as plain paper,

envelopes, labels, transparencies, and etc.. Always use print

materials that meet the guidelines for use with this machine.

See “Paper Specifications” on page C.6. To get the best possible

print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be

appropriate for your project.

• Size: You can use any size paper that fits easily within the

paper adjusters of the paper tray.

• Weight: Your machine supports paper weights as follows:

- 16 ~ 24 lb (60 ~ 90 g/m2) bond for the standard paper

tray (Tray 1) and optional paper tray (Tray 2)

- 16 ~ 43 lb (60 ~ 163 g/m2) bond for the Multipurpose

tray

• Brightness: Some papers are whiter than others and

produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects

how crisp the printing looks on the paper.

OTE

: Using print materials that does not conform to the

specifications listed on page C.9 may cause problems that may

require service. This service is not covered by the warranty or

service agreements.

Paper Type, Input Sources, and Capacities

Paper Type

Input Source/Capacity

* Maximum capacity may differ depending on media weight, thickness, and

environmental conditions.

Tray 1 Optional

Tray 2

Multipurpose

tray

Plain paper

250 250 50

Envelopes

- - 5

Labels

**If you experience excessive jamming, load one sheet at a time through the

Multipurpose tray.

- - 5

Transparencies

- - 5

Card stock

- - 5

APER

ANDLING

3.3

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special

material, keep these guidelines in mind:

• Always use paper and other materials that conform with

the specifications listed under “Paper Specifications” on

page C.6.

• Attempting to print on damp, curled, wrinkled, or torn

paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print

quality.

• Avoid paper with embossed lettering, perforations, or a

texture that is too smooth or too rough. Paper jams may

occur.

• Store paper in its ream wrapper until you are ready to use.

Place cartons on pallets or shelves, not on the floor. Do not

place heavy objects on top of the paper, whether it is

packaged or unpackaged. Keep it away from moisture, or

other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15 oC

and 30 oC (59 oF to 86 oF). The relative humidity should be

between 10 % and 70 %.

• During storage, you should use a moisture-proof wrap,

such as a plastic container or bag, to prevent dust and

moisture from contaminating your paper.

• Load special paper types one sheet at a time through the

Multipurpose tray to avoid paper jams.

• Only use materials specifically recommended for use in

laser printers.

• To prevent special materials, such as transparencies and

label sheets from sticking together, remove them as they

print out.

•For envelopes:

- Use only well-constructed envelopes with sharp and well

creased folds.

- Do not use envelopes with clasps and snaps.

- Do not use envelopes with windows, coated lining, self-

adhesive seals, or other synthetic materials.

- Do not use damaged or poorly made envelopes.

• For transparencies:

- Place them on a flat surface after removing them from

the machine.

- Do not leave them in the paper tray for long periods of

time. Dust and dirt may accumulate on them, resulting

in spotty printing.

APER

ANDLING

3.4

- To avoid smudging caused by fingerprints, handle them

carefully.

- To avoid fading, do not expose printed transparencies to

prolonged sunlight.

•For labels:

- Verify that their adhesive material can tolerate a fusing

temperature of 200 oC (392 o F) for 0.1 second.

- Make sure that there is no exposed adhesive material

between them. Exposed areas can cause labels to peel

off during printing, which can cause paper jams.

Exposed adhesive can also cause damage to machine

components.

- Do not load a sheet of them through the machine more

than once. The adhesive backing is designed for one

pass through the machine.

- Do not use labels that are separating from the backing

sheet or are wrinkled, bubbled or otherwise damaged.

• Do not use Carbonless paper and Tracing paper. Use of

these types of paper could result in chemical smells and

could damage your machine.

Loading Paper

In the Standard Tray

Load the print material you use for the majority of your print

jobs in the standard tray.

The standard tray can hold a maximum of 250 sheets of 20 lb

plain paper.

You can purchase an optional paper tray (Tray 2) and attach it

below the standard tray to load an additional 250 sheets of

paper. See page B.5 for more information about installing the

optional Tray 2.

APER

ANDLING

3.5

The paper level indicator on the front of the paper tray shows

the amount of paper currently left in the tray. When the tray is

empty, the indicator of the bar is completely lowered.

To load paper, pull open the paper tray and load paper with the

side to be printed on face down.

You can load letterhead paper with the design side face down.

The top edge of the sheet with the logo should be placed at the

front of the tray.

For details about loading paper in the paper tray, see “Loading

Paper” on page 2.7.

OTES

• If you experience problems with paper feed, place one sheet at a

time in the Multipurpose tray.

• You can load up to 150 sheets of previously printed paper. The

printed side should be facing up with an uncurled edge at the

front. If you experience problems with paper feed, turn the paper

around. Note that the print quality is not guaranteed.

Paper empty

Paper full

APER

ANDLING

3.6

In the Multipurpose Tray

The Multipurpose tray can hold several sizes and types of print

material, such as transparencies, postcards, note cards, and

envelopes. It is useful for single page printing on letterhead or

colored paper. You can load approximately 50 sheets of plain

paper, 5 envelopes, 5 transparencies, 5 sheets of card stock, or

5 labels at a time.

To load print material in the Multipurpose tray:

Lower the Multipurpose tray and unfold the paper support

extension, as shown.

If you are using paper, flex or fan the edge of the paper

stack to separate the pages before loading.

For transparencies, hold them by the edges and avoid

touching the print side. Oils from your fingers can cause

print quality problems.

APER

ANDLING

3.7

Load the print material

with the side to be printed on

facing up

For envelopes, load them with the flap side down and with

the stamp area on the top left side.

OTES

• If envelopes jam while printing, try reducing the number of

envelopes in the Multipurpose tray.

• If you want to print on previously printed paper from the

Multipurpose tray, the printed side should be facing down with an

uncurled edge toward the machine. If you experience problems

with the paper feeding, turn the paper around.

Squeeze the width guide and adjust it to the width of the

print material without bending it.

After loading paper, you need to set the paper type and size

for the Multipurpose tray. See page 2.21 for copying and

faxing or page 4.6 for PC-printing.

OTE

: The settings made from the printer driver override the

settings on the control panel.

APER

ANDLING

3.8

If you want the machine to stack the printed pages on the

rear output slot, open the rear door to use the rear output

slot.

OTE

: Make sure to open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

After printing, fold away the paper support extension and

close the Multipurpose tray.

Using the Manual Feed Mode

You can manually load a sheet of print material in the

Multipurpose tray if you select

Manual Feed

in the

Source

option from the

Paper

tab when you change print settings to

print a document. For details about changing print settings, see

page 4.6. Manually loading paper can be helpful when you want

to check the print quality after each page is printed.

This loading procedure is almost the same as the procedure for

loading in the Multipurpose tray, except you load paper sheet-

by-sheet in the tray, send print data to print the first page, and

press

Enter

on the control panel to print each following page.

Lower the Multipurpose tray and unfold the paper support

extension.

Load a sheet of print material

with the side to be printed

on facing up

APER

ANDLING

3.9

Squeeze the width guide and adjust it to the width of the

print material without bending it.

If you want the machine to stack the printed pages on the

rear output slot, open the rear door to use the rear output

slot.

OTE

: Make sure to open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

After printing, fold away the paper support extension and

close the Multipurpose tray.

Tips on Using the Multipurpose Tray

• Load only one size of print material at a time in the

Multipurpose tray.

• To prevent paper jams, do not add paper when there is

still paper in the Multipurpose tray. This also applies to

other types of print materials.

• Print materials should be loaded face up with the top edge

going into the Multipurpose tray first and be placed in the

center of the tray.

• Always load only the print materials specified in the

Specifications on page C.6 to avoid paper jams and print

quality problems.

• Flatten any curl on postcards, envelopes, and labels before

loading them into the Multipurpose tray.

• When you print on 76 mm x 127 mm (3 x 5 in.) sized

media on the Multipurpose tray, open the rear door to use

the rear output slot.

• Make sure to open the rear door when you print on

transparencies. If not, they may tear while exiting the

machine.

APER

ANDLING

3.10

Selecting an Output Location

The machine has two output locations: the rear output slot (face

up) and the front output tray (face down).

To use the front output tray, make sure that the rear door is

closed. To use the rear output slot, open the rear door.

OTES

• If paper coming out of the front output tray has problems, such

as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear door while the

machine is printing.

Printing to the Front Output Tray

(Face down)

The front output tray collects printed paper face down, in the

order in which the sheets were printed. The tray should be used

for most print jobs.

Rear output slot

Front output

tray

APER

ANDLING

3.11

Printing to the Rear Output Slot

(Face up)

Using the rear output slot, paper comes out of the machine

face up.

Printing from the Multipurpose tray to the rear output slot

provides a

straight paper path

. Using the rear output slot

might improve the output quality with the following:

• envelopes

•labels

• small custom-sized paper

•postcards

• transparencies

To use the rear output slot:

Open the rear door by pulling it upward.

ARNING

The fuser area inside of the machine becomes very

hot when in use. Take care not to burn your fingers when you

access this area.

APER

ANDLING

3.12

If you do not want to stack the printed pages on the rear

output slot, close the rear door. The pages stack on the

front output tray.

4PRINTING TASKS

This chapter explains how to print your documents in

Windows and how to use the print settings.

This chapter includes:

• Printing a Document in Windows

• Printer Settings

• Printing Multiple Pages on One Sheet of Paper

•Printing Posters

• Fitting Your Document to a Selected Paper Size

• Printing a Reduced or Enlarged Document

•Using Watermarks

• Using Overlays

RINTING

ASKS

4.2

Printing a Document in Windows

The following procedure describes the general steps required for

printing from various Windows applications. The exact steps for

printing a document may vary depending on the application

program you are using. Refer to the User’s Guide of your

software application for the exact printing procedure.

Open the document you want to print.

Select

from the

File

menu. The Print window opens.

It may look slightly different depending on your application.

You can select the basic print settings within the Print

window. These settings include the number of copies and

the print range.

To take advantage of the printer features provided by your

machine, click

Properties

Preferences

in the

application’s Print window. Go to step 4.

If you see a

Setup

Printer

, or

Options

button

in your

Print window, click it instead. Then click

Properties

on the

next screen.

Click

to close the printer properties window.

To start the print job, click

in the Print window.

Make sure that your

machine is selected.

Windows XP

RINTING

ASKS

4.3

Canceling a Print Job

There are two ways to cancel a print job:

To stop a print job from the control panel:

Press the

Clear/Stop

button.

Your machine finishes printing the page

that is moving through the machine and

deletes the rest of the print job. Pressing

the button cancels only the current job.

If more than one print job is in the

machine’s memory, you need to press

the button once for each job.

To stop a print job from the Printers folder:

If the print job is waiting in a print queue or print spooler, such

as the Printer group in Windows, delete the job as follows:

Click the Windows

Start

menu.

For Windows 98/NT4.0/2000/Me, select

Settings

and then

Printers

For Windows XP, select

Printers and Faxes

Double-click the

Printer Driver Type 103 PCL 6

icon.

From the

Document

menu:

For Windows 98/Me, select

Cancel Printing

For Windows NT4.0/2000/XP, select

Cancel

OTE

: You can access this window simply by double-clicking the

machine icon at the bottom right corner of the Windows desktop.

Clear/Stop

Start

Upper Level

ter

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4.4

Printer Settings

You can use the printer properties window, which allows you to

access all of the printer options you need when using your

machine. When the printer properties are displayed, you can

review and change whatever settings are needed for your print

job.

The printer’s properties window may differ, depending on your

operating system. This User’s Guide shows the Printing

Preferences window for Windows XP.

Your printer’s Printing Preferences window consists of 5 tabs:

Layout

Paper

Graphics

Extras

, and

About

If you access printer properties through the

Printers

folder, you

can view additional Windows-based tabs (refer to your Windows

User’s Guide) and the

Printer

tab (see page 4.11).

OTES

• Most Windows applications will override the settings you specify

in the printer driver. Change all of the print settings available in

the software application first, and change any remaining settings

using the printer driver.

• Printer driver does not support Windows 95.

• The settings you change remain in effect only while you are

using the current program. To make your changes permanent,

make them in the

Printers

folder. Follow this procedure:

1. Click the Windows

Start

menu.

2. For Windows 98/Me/NT 4.0/2000, select

Settings

and then

Printers

For Windows XP, select

Printers and Faxes

3. Select the

Printer Driver Type 103 PCL 6

machine icon.

4. Click the right mouse button on the printer icon and:

• In Windows 98/Me, select

Properties

• In Windows 2000/XP, select

Printing Preferences

• In Windows NT 4.0, select

Document Default

5. Change the settings on each tab, and click

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4.5

Layout tab

The

Layout

tab provides options to adjust how the document

appears on the printed page. The

Layout Options

includes

Multiple Pages per Side

and

Poster

. See page 4.2 for more

information on accessing printer properties.

Property Description

Orientation

allows you to select the

direction in which information is printed

on a page.

•

Portrait

prints across the width of

the page, letter style.

•

Landscape

prints across the length

of the page, spreadsheet style.

If you want to turn the page upside

down, select

Rotate 180 Degrees

Layout

Options

Layout Options

allows you to select

advanced printing options. For details,

see page 4.13~4.14.

The preview image

shows the sample page

with the settings you

specified.

Landscape

portrait

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4.6

Paper Tab

Use the following options for paper handling. See page 4.2 for

more information about accessing printer properties.

Click the

Paper

tab to access many paper properties.

Property Description

Copies Copies

allows you to choose the number of

copies to be printed. You can enter up to 999.

Size

allows you to choose the size of the

paper loaded in the tray.

If the required size is not listed in the Size

box, click

Custom

. When the Custom Page

Size window appears, set the size and click

. The setting appears on the list so that

you can select it.

Enter the custom name

you want to use.

Enter the paper size.

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4.7

Source

Make sure that

Source

is set to the

appropriate paper tray.

Use the

Manual Feed

source when printing

to special material. You need to load one

sheet at a time into the Multipurpose tray. See

page 3.8.

If you install an optional Tray 2 and set the

Tray 2 in printer properties (see page B.7),

you can select

Tray2

If the paper source is set to

Auto Select

, the

machine automatically picks up print material

in the following order: the Multipurpose tray,

Tray 1, and optional Tray 2.

Type

Make sure that

Type

is set to

Printer

Default

. If you load a different type of print

material, select the corresponding paper type.

For more information about print materials,

see Chapter 3, Paper Handling.

If you use cotton paper, set the paper type to

Thick

for the best printing.

To use recycled paper, which weighs from

75g/m

to 90g/m

(20lb to 24lb), or colored

paper, select

Color Paper

First Page

This property allows you to print the first page

using a different paper type from the rest of

the document. You can select the paper

source for the first page.

For example, load thick stock for the first

page into the Multipurpose tray, and plain

paper into Tray1. Then, select

Tray1

in the

Source

option and

Multi-Purpose Tray

the

First Page

option.

Scaling

allows you to automatically or

manually scale your print job on a page.

You can choose from

None

Fit to Page

, and

Reduce/Enlarge

. For details, see

page 4.16~4.17.

Property Description

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4.8

Graphics Tab

Use the following options to adjust the print quality for your

specific printing needs. See page 4.2 for more information about

accessing printer properties.

Click the

Graphics

tab to display the properties shown below.

Property Description

Resolution

You can select the printing resolution by

choosing from

1200 dpi [Best]

600 dpi

[Normal]

, or

300 dpi [Draft]

. The higher

the setting, the sharper the printed

characters and graphics. Higher settings

may increase the time it takes to print a

document.

Image

Mode

Some printed characters or images appear

to have jagged or uneven edges. Set this

Image Mode

option to improve the print

quality of your text and image, and make

the characters and images appear smoother.

•

Printer Setting

: When you select this

option, this feature is determined by the

setting you’ve made on the control panel

of the machine, affecting print quality

accordingly.

•

Normal

: This setting prints images in the

normal mode.

•

Text Enhance

: This setting refines the

print quality of characters by smoothing

out jagged edges that can occur on the

angles and curves of each character.

•

Image Enhance

: This setting refines

the print quality of photo images.

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4.9

Toner Save

Mode

Selecting this option extends the life of your

toner cartridge and reduces your cost per

page without a significant reduction in the

print quality.

•

Printer Setting

: When you select this

option, the Toner Save feature is

determined by the setting you’ve made on

the control panel of the machine affecting

print quality accordingly.

•

: Select this option to allow the

machine to use less toner on each page.

•

Off

: When you do not need to save toner

to print a document, select this option.

TrueType

Options

You can use advanced settings by clicking

the

TrueType Options

button.

Property Description

TrueType Options

This option determines how the driver tells

the machine to image the text in your

document. Select the appropriate setting

according to the status of your document.

•

Download as Outline

: When this

option is selected, the driver will

download any TrueType fonts that are

used in your document that are not

already stored (resident) in your

machine. If, after printing a document,

you find that the fonts did not print

correctly, choose

Download as Bit

Image

and resubmit your print job. The

Download as Bit Image

setting is

often useful when printing Adobe.

•

Download as Bit Image

: When this

option is selected, the driver downloads

the font data as bitmap images.

Documents with complicated fonts, such

as Korean or Chinese, or various other

types of fonts, print faster in this

setting.

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4.10

Extras Tab

See page 4.2 for more information about accessing printer

properties. Click the

Extras

tab to access the following features:

TrueType

Options

(continued)

Option Description

Watermark

You can create a background image of text

to print on each page of your document. See

“Using Watermarks” on page 4.18.

Property Description

•

Print as Graphics

: When this option

is selected, the driver downloads any

fonts as graphics. When printing

documents with high graphic content

and relatively few TrueType fonts,

printing performance (speed) may be

enhanced in this setting.

Print All Text Black

When the

Print All Text Black

option is

checked, all text in your document prints in

solid black, regardless of the color it

appears on the screen. When this option is

not checked, colored text prints in shades

of gray.

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4.11

About Tab

Use the

About

tab to display the copyright notice and the

version number of the driver. If you have an Internet browser,

you can connect to the Internet by clicking on the web site icon.

See page 4.2 for more information about accessing printer

properties.

Printer Tab

If you access printer properties through the

Printers

folder, you

can view the

Printer

tab. Click the

Printer

tab to access the

following properties:

•

Optional Tray

: If you install an optional Tray 2, in the

printer properties window, you can tell the machine to

recognize and use it for PC-printing by selecting

Tray 2

the

Optional Tray

drop down list.

•

High Altitude Correction

: If your machine is going to be

used at an altitude above 1,500 m, checking this option

will optimize the print quality for those circumstances.

Overlay

Overlays are often used to take the place of

preprinted forms and letterhead paper. See

“Using Overlays” on page 4.21.

Output

Options

Print Order

You can set the sequence for

the pages to print. Select the print order

from the drop-down list.

•

Normal

: Your machine prints all pages

from the first page to the last page.

•

Reverse All Pages

: Your machine prints

all pages from the last page to the first

page.

•

Print Odd Pages

: Your machine prints

only the odd numbered pages of the

document.

•

Print Even Pages

: Your machine prints

only the even numbered pages of the

document.

Use Printer Fonts

: When this option is

selected, the machine uses the fonts that

are stored in its memory (resident fonts) to

print your document, rather than

downloading the fonts used in your

document. Because downloading fonts takes

time, selecting this option can speed up your

printing time.

Option Description

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4.12

Using a Favorite Setting

The

Favorites

option, available on each tab, except for the

About

tab, allows you to save the current properties settings for

future use.

To save a Favorites item:

Change the settings on each tab, as needed.

Enter a name for the item in the

Favorites

input box.

Click

Save

To use a saved setting, select it from the

Favorites

drop-down

list.

To delete a favorite setting item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by

selecting

Printer Default

from the list.

Using Help

Your machine has a help screen that can be activated using the

Help

button in the printer properties window. The help screen

gives detailed information about the printer features provided

by the printer driver.

You can also click in the upper right hand corner, and then

click on any setting.

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4.13

Printing Multiple Pages on One

Sheet of Paper

You can select the number of pages to print on a single sheet of

paper. To print more than one page per sheet, the pages are

reduced in size and arranged in the order you specify. You can

print up to 16 pages on one sheet.

To change the print settings from your software application,

access printer properties. See page 4.2.

From the

Layout

tab, choose

Multiple Pages per Side

from the

Type

drop-down list.

OTE

This feature is not available when you select

Fit to Page

Reduce/Enlarge

from the

Paper

tab.

Select the number of pages you want to print per sheet (1,

2, 4, 6, 9, or 16) on the

Pages per Side

drop-down list.

Select the page order on the

Page Order

drop-down list, if

necessary.

1 2

3 4

Right, Then

Down

Down,

Then Right

Left, Then

Down

Down, Then

Left

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4.14

Check

Print Page Border

to print a border around each

page on the sheet.

OTE

Page Order

and

Print Page Border

are enabled only

when the number of pages per side is 2, 4, 6, 9, or 16.

Click the

Paper

tab and select the paper source, size, and

type.

Click

and print the document.

Printing Posters

You can print a single-page document onto 4, 9, or 16 sheets of

paper, for the purpose of pasting the sheets together to form

one poster-sized document.

To change the print settings from your software application,

access printer properties. See page 4.2.

From the

Layout

tab, select

Poster

on the

Type

drop-

down list.

OTE

This feature is not available when you select

Fit to Page

Reduce/Enlarge

from the

Paper

tab.

Configure the poster option:

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4.15

You can select the page layout from

2x2

3x3

4x4

, or

Custom

. If you select

2x2

, the image is automatically

stretched to cover 4 physical pages.

If you select

Custom

, you can manually set the scale rate

of the image in the

Scale Factor

input box.

Specify an overlap in millimeters or inches to make it easier

to reconstruct the resulting poster.

Click the

Paper

tab and select the paper source, size, and

type.

Click

and print the document. You can complete the

poster by pasting the sheets together.

2 x 2

3 x 3

0.15 inches

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4.16

Fitting Your Document to a Selected

Paper Size

You can scale your print job to any paper size regardless of the

original document size. This can be useful when you want to

check the fine details on a small document.

To change the print settings from your software application,

access printer properties. See page 4.2.

From the

Paper

tab, select

Fit to Page

on the

Type

drop-

down list.

OTE

This feature is not available when you select

Poster

Multiple Pages per Side

from the

Layout

tab.

Select the correct size from the

Target Page

drop-down

list.

Click the

Paper

tab and select the paper source and type.

Click

and print the document.

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4.17

Printing a Reduced or Enlarged

Document

You can change the size of a page’s content to appear larger or

smaller on the printed page.

To change the print settings from your software application,

access printer properties. See page 4.2.

From the

Paper

tab, select

Reduce/Enlarge

on the

Type

drop-down list.

Enter the scaling rate in the

Percentage

input box.

You can also click the or button.

OTE

This feature is not available when you select

Poster

Multiple Pages per Side

from the

Layout

tab.

Click the

Paper

tab and select the paper source, size, and

type.

Click

and print the document.

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4.18

Using Watermarks

The Watermark option allows you to print text over an existing

document. For example, you may want to have large gray letters

reading “DRAFT” or “CONFIDENTIAL” printed diagonally across

the first page or all of the pages of a document.

There are several predefined watermarks that come with your

machine, and they can be modified or you can add new ones to

the list.

Using an Existing Watermark

To change the print settings from your software application,

access printer properties. See page 4.2.

Click the

Extras

tab and select a watermark on the

Watermark

drop-down list. It appears in the preview

image window.

Click

and start printing.

Preview

image

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4.19

Creating a Watermark

To change the print settings from your software application,

access printer properties. See page 4.2.

Click the

Extras

tab and click

Edit

in the

Watermark

section. The Edit Watermark window appears.

Enter the text message you want to print in the

Watermark Message

box.

The message displays in the preview image window.

When the

First Page Only

box is checked, the watermark

prints on the

first page

only

Select the watermark options.

You can select the font name, style, size, and gray scale

level from the

Font Attributes

section and set the angle of

the watermark from the

Message Angle

section.

Click

Add

to add the new watermark to the list.

When you finish creating, click

and start printing.

To stop printing the watermark, select

[No Watermark]

on the

Watermark

drop-down list.

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4.20

Editing a Watermark

To change the print settings from your software application,

access printer properties. See page 4.2.

Click the

Extras

tab and click

Edit

in the

Watermark

section. The Edit Watermark window appears.

Select the watermark you want to edit on the

Current

Watermarks

list. You can change the watermark message

and the options. Refer to page 4.19.

Click

Update

to save the changes.

Click

Deleting a Watermark

To change the print settings from your software application,

access printer properties. See page 4.2.

From the

Extras

tab, click

Edit

in the

Watermark

section.

The Edit Watermark window appears.

Select the watermark you want to delete on the

Current

Watermarks

list and click

Delete

Click

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4.21

Using Overlays

What is an Overlay?

An overlay is text and/or images stored on the computer hard

disk drive (HDD) as a special file format that can be printed on

any document. Overlays are often used to take the place of

preprinted forms and letterhead paper. Rather than using

preprinted letterhead, you can create an overlay containing the

exact same information that is currently on your letterhead. To

print a letter with your company’s letterhead, you need only tell

the machine to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a page overlay

containing a logo or image.

Create or open a document containing text or an image for

use in a new page overlay. Position the items exactly as you

wish them to appear when printed as an overlay.

To save the document as an overlay, access printer

properties. See page 4.2.

Click the

Extras

tab and click

Edit

in the

Overlay

section.

WORLD BEST

Dear ABC

Regards

WORLD BEST

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4.22

In the Edit Overlay window, click

Create Overlay

In the Create Overlay window, type a name of up to eight

characters in the

File name

box. Select the destination

path, if necessary. (The default is C:\Formover).

Click

Save

. The name appears on the Overlay List.

Click

Yes

to finish creating.

The file is not printed out. Instead it is stored in your

computer HDD disk.

OTE

: The overlay document size must be the same as the

documents you print with the overlay.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with

your document. To print an overlay with a document:

Create or open the document you want to print.

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4.23

To change the print settings from your software application,

access printer properties. See page 4.2.

Click the

Extras

tab.

Select the overlay you want to print from the

Overlay

drop-down list box.

If the overlay file you want doesn’t appear on the Overlay

List, click

Edit

and

Load Overlay

, and select the overlay

file.

If you have stored the overlay file you want to use in an

external source, you can also load the file when you access

this Load Overlay window.

After you select the file, click

Open

. The file appears on the

Overlay List and is available for printing. Select the overlay

from the

Overlay List

box.

If necessary, click

Confirm Page Overlay When Printing

When this box is checked, a message window appears each

time you submit a document for printing, asking you to

confirm your wish to print an overlay on the document.

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4.24

Answering

Yes

in the window means that the selected

overlay prints with your document. Answering

to the

window cancels overlay printing.

If this box is empty and an overlay has been selected, the

overlay will be automatically printed with your document.

Click

Yes

until the printing starts.

The overlay downloads with your print job and prints on

your document.

OTE

: The resolution of the overlay document must be the same

as that of the document you will print with the overlay.

Deleting a Page Overlay

You can delete page overlays that you no longer use.

In the printer properties window, click the

Extras

tab.

Click

Edit

in the Overlay section.

Select the overlay you want to delete from the Overlay List

box.

Click

Delete Overlay

When a confirmation message window appears, click

Yes

Click

until you exit the Print window.

5COPYING

This chapter gives you step-by-step instructions for

copying documents.

This chapter includes:

• Loading Paper for Copying

• Selecting the Paper Tray

• Preparing a Document

• Making Copies on the Document Glass

• Making Copies from the Automatic Document

Feeder

• Setting Copy Options

• Using Special Copy Features

• Changing the Default Settings

• Setting the Time Out Option

OPYING

5.2

Loading Paper for Copying

The instructions for loading print materials are the same

whether you are printing, faxing, or copying. For further details,

see page 2.7 for loading in the paper tray and page 3.6 for

loading in the Multipurpose tray.

OTE

For copying, you can only use Letter-, A4-, Legal-,

Folio-, Executive-, B5-, A5-, or A6-sized print materials.

Selecting the Paper Tray

After loading the print media for copy output, you have to select

the paper tray you will use for the copy job.

Press

on the control panel.

The first available menu item, “Paper Setting,” appears on

the top line of the display and “Copy Tray” appears on the

bottom line of the display.

Press

Enter

Press the scroll button ( or ) until the paper tray you

want appears on the display.

You can sel ect Tray1 , Tray2, M P Tray, Tray 1 /2, or Auto. If

you do not install the optional Tray 2, the Tray2 and Tray1/2

menu item will not appear on the display.

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

OPYING

5.3

Preparing a Document

You can use the document glass or the Automatic Document

Feeder (ADF) to load an original document for copying,

scanning, and sending a fax. Using the ADF, you can load up to

50 documents (47 ~ 105 g/m

, 12.5 ~ 28 lb) for one job. You

can, of course, place only one sheet at a time on the document

glass.

When you use the ADF:

• Do not load documents smaller than 142 x 127 mm or

larger than 216 x 356 mm.

• Do not attempt to feed the following types of documents:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading

documents.

• Make sure any glue, ink, or correction fluid on the paper is

completely dry before loading documents.

• Do not load documents that include different sizes or

weights of paper.

• Do not load booklet, pamphlet, transparencies, or

documents having other unusual characteristics.

OPYING

5.4

Making Copies on the Document

Glass

Lift and open the document cover.

Place the document

face down

on the document glass and

align it with the registration guide at the top left corner of

the glass.

OTE

: Make sure that no documents are in the ADF (Automatic

Document Feeder). If a document is detected in the ADF, the

machine gives it priority over the document on the document

glass.

Close the document cover.

OTES

• Leaving the cover open while copying may affect copy quality

and toner consumption.

• If you are copying a page from a book or magazine, lift the cover

until its hinges are caught by the stopper and then close the

cover. If the book or magazine is thicker than 30 mm, start

copying with the cover open.

OPYING

5.5

Customize the copy settings including number of copies,

copy size, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

To clear the settings, use the

Clear/Stop

button.

If necessary, you can use special copy features, such as

Poster, Auto Fit, Clone, and 2Sides on 1pg copying.

Press

Start

to begin copying.

The display shows the copy processing.

OTES

• You can cancel the copy job during an operation. Press

Clear/

Stop

, and the copying will stop.

• Dust on the document glass may cause black spots on the

printout. Always keep it clean.

• To get the best scan quality, especially for colored or gray-scaled

images, use the document glass.

Making Copies from the Automatic

Document Feeder

Load the document

face up

into the ADF (Automatic

Document Feeder). You can insert up to 50 sheets at a

time. Make sure that the bottom of the document stack

matches the paper size marked on the document tray.

OPYING

5.6

Adjust the document guides to the document size.

Customize the copy settings including number of copies,

copy size, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

To clear the settings, use the

Clear/Stop

button.

If necessary, you can use special copy features, such as

Collation and 2 or 4 Up-copying.

Press

Start

to begin copying.

The display shows the copy processing.

OTE

: Dust on the ADF glass may cause black lines on the

printout. Always keep it clean.

OPYING

5.7

Setting Copy Options

The buttons on the control panel let you select all basic copy

options: darkness, document type, copy size, and number of

copies. Set the following options for the current copy job before

pressing

Start

to make copies.

OTE

: If you press

Clear/Stop

while setting the copy options, all

of the options you have set for the current copy job will be

canceled and returned to their default status. Or, they will

automatically return to their default status after the machine

completes the copy in progress.

Darkness

If you have an original document containing faint markings and

dark images, you can adjust the brightness to make a copy that

is easier to read.

To adjust the contrast, press

Darkness

Each time you press the button, the LED labeled with the

selected mode lights.

You can choose from the following contrast modes:

•

Lighten

: works well with dark print.

•

Normal

: works well with standard typed or printed

documents.

•

Darken

: works well with light print or faint pencil

markings.

Original Type

The Original Type setting is used to improve the copy quality by

selecting the document type for the current copy job.

To select the document type, press

Original Type

Each time you press the button, the LED labeled with the

selected mode lights.

You can choose from the following image modes:

•

Text

: Use for documents containing mostly text.

•

Text/Photo

: Use for documents with mixed text and

photographs.

•

Photo

: Use when the originals are photographs.

OTE

: When you copy a document containing color on the

background, such as a newspaper or a catalog, the background will

appear on your copy. If you want to reduce the background,

change the

Darkness

setting to

Lighten

and/or the

Original

Type

setting to

Text

OPYING

5.8

Reduced/Enlarged Copy

Using the

Reduce/Enlarge

button, you can reduce or enlarge

the size of a copied image from 25% to 400% when you copy

original documents from the document glass or from 25% to

100% from the ADF. Note that the zoom rate available is

different depending on the document loading method.

To select from the predefined copy sizes:

Press

Reduce/Enlarge

The default setting appears on the bottom line of the

display.

Press

Reduce/Enlarge

or the scroll button ( or ) to find

the size setting you want.

Press

Enter

to save the selection.

To fine-tune the size of copies:

Press

Reduce/Enlarge

Press

Reduce/Enlarge

or the scroll button ( or )

until “Custom:25-100%” or “Custom:25-400%” displays on

the bottom line. Press

Enter

Press the scroll button ( or ) until the copy size you want

appears on the display.

Pressing and holding the button allows you to quickly scroll

to the number you want.

You can enter the value using the number keypad.

Press

Enter

to save the selection.

OTE

: When you make a reduced copy, black lines may appear at

the bottom of your copy.

OPYING

5.9

Number of Copies

Using the

No. of Copies

button, you can select the number of

copies from 1 to 99.

Press

No. of Copies

Press the scroll button ( or ) until the number you want

appears on the display.

Pressing and holding the button allows you to quickly scroll

to the number you want.

You can enter the value using the number keypad.

Press

Enter

to save the selection.

Using Special Copy Features

You can use the following copy features using the

Special Copy

button on the control panel:

•

Off

: Prints in normal mode.

•

Clone

Prints multiple image copies from the original

document on a single page. The number of images is

automatically determined by the original image and paper

size. See page 5.10.

•

Copy Collate

Sorts the copy job. For example, if you make

2 copies of a 3 page document, one complete 3 page

document will print followed by the second complete

document. See page 5.10.

•

Auto Fit

: A

utomatically reduces or enlarges the original

image to fit on the paper currently loaded in the machine.

See page 5.11.

•

2 sides in 1pg

Prints 2-sided original document on one

sheet of paper. See page 5.11.

•

4 Up

: Prints 2/4 original images reduced to fit onto one

sheet of paper. See page 5.12.

•

Poster

: Prints an image onto 9 sheets of paper (3x3). You

can paste the printed pages together to make one poster-

sized document. See page 5.13.

OTE

: Some features may not be available depending on where

you loaded the document, on the document glass or in the

Automatic Document Feeder.

OPYING

5.10

Clone Copying

This special copy feature can be applied only when you place a

document on the document glass. If a document is detected in

the ADF, Clone copying feature does not work.

Place the document to be copied on the document glass,

and close the cover.

Press

Special Copy

Press

Special Copy

or the scroll button ( or ) until

“Clone” displays on the bottom line.

Press

Enter

to make your selection.

If necessary, customize the copy settings, including number

of copies, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

OTE

: You cannot adjust the copy size using the

Reduce/

Enlarge

button while making a clone copy.

Press

Start

begin copying.

Collation Copying

This special copy feature is available only when you load

documents in the ADF.

Load the documents to be copied in the ADF.

Press

Special Copy

Press

Special Copy

or the scroll button ( or ) until “Copy

Collate” displays on the bottom line.

Press

Enter

to make your selection.

If necessary, customize the copy settings, including number

of copies, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

Press

Start

to begin copying.

OPYING

5.11

Auto Fit Copying

This special copy feature can be applied only when you place a

document on the document glass. If a document is detected in

the ADF, Auto Fit copying does not work.

Place the document to be copied on the document glass,

and close the cover.

Press

Special Copy

Press

Special Copy

or the scroll button ( or ) until “Auto

Fit” appears on the bottom line.

Press

Enter

to make your selection.

If necessary, customize the copy settings, including number

of copies, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

OTE

: You cannot adjust the copy size using the

Reduce/

Enlarge

button while Auto Fit copying is enabled.

Press

Start

to begin copying.

2 Sides on 1 Page Copying

You can copy a 2-sided document on one side of one page of

A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or A6-sized

paper.

When you copy using this feature, the machine prints one side

of the document on the upper half of the paper and the other

side on the lower half without reducing the size of the original.

This feature is helpful for copying a small-sized document, such

as a name card.

If the original document is larger than the printable area, some

portions may not be printed.

This special copy feature can be applied only when you place a

document on the document glass. If a document is detected in

the ADF, 2 Sides on 1 Page copying feature does not work.

Place the document to be copied on the document glass and

close the cover.

Press

Special Copy

OPYING

5.12

Press

Special Copy

or the scroll button ( or ) until “2

sides in 1pg” displays on the bottom line.

Press

Enter

to make your selection.

If necessary, customize the copy settings, including number

of copies, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

Press

Start

to begin copying.

Your machine begins scanning the front side.

When “Set Backside” displays on the bottom line, open the

document cover and flip the document over. Close the

cover.

OTE

: If you press the

Clear/Stop

button or if no buttons are

pressed for approximately 30 seconds, the machine cancels the

copy job and returns to Standby mode.

Press

Start

again.

2 Up or 4 Up Copying

This copy feature is available only when you load documents in

the ADF.

Load the documents to be copied in the ADF.

Press

Special Copy

Press

Special Copy

or the scroll button ( or ) until “2

UP” or “4 UP” displays on the bottom line.

Press

Enter

to make your selection.

If necessary, customize the copy settings, including number

of copies, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

OTE

: You cannot adjust the copy size using the

Reduce/

Enlarge

button for making a 2 or 4 Up copy.

Press

Start

to begin copying.

1 2

3 4

1 2

2-up copying

4-up copying

OPYING

5.13

Poster Copying

This special copy feature can be applied only when you place a

document on the document glass. If a document is detected in

the ADF, the Poster copying feature does not work.

Place the document to be copied on the document glass and

close the cover.

Press

Special Copy

Press

Special Copy

or the scroll button ( or ) until

“Poster” displays on the bottom line.

Press

Enter

to make your selection.

If necessary, customize the copy settings, including number

of copies, darkness, and original type, by using the control

panel buttons. See “Setting Copy Options” on page 5.7.

OTE

: You cannot adjust the copy size using the

Reduce/

Enlarge

button when making a poster.

Press

Start

to begin copying.

Your original document is divided into 9

portions. Each portion is scanned and

printed one by one in the following order:

OPYING

5.14

Changing the Default Settings

The copy options, including darkness, original type, copy size

and number of copies, can be set to the most frequently used

modes. When you copy a document, the default settings are

used unless they are changed by using the corresponding

buttons on the control panel.

To create your own default settings:

Press

on the control panel until “Copy Setup”

appears on the top line of the display.

The first menu item, “Default-Change,” appears on the

bottom line.

Press

Enter

to access the menu item. The first setup

option, “Darkness,” appears on the bottom line.

Press the scroll button ( or ) to scroll through the setup

options.

When the option you want to set appears, press

Enter

access the option.

Change the setting using the scroll button ( or ).

You can enter the value using the number keypad.

Press

Enter

to save the selection.

Repeat steps 3 through 6, as needed.

To return to Standby mode, press

Clear/Stop

OTE

: While you are setting copy options, pressing

Clear/Stop

cancels the changed settings and restores their default status.

OPYING

5.15

Setting the Time Out Option

You can set the time the machine waits before it restores the

default copy settings, if you do not start copying after changing

them on the control panel.

Press

on the control panel until “Copy Setup”

appears on the top line of the display.

Press the scroll button ( or ) to display “Timeout” on the

bottom line.

Press

Enter

to access the menu item.

Press the scroll button ( or ) until the status you want

appears on the display.

You can select from 15, 30, 60, 120, and 180 (seconds).

Selecting “Off” means that the machine does not restore

the default settings until you press

Start

to begin copying,

Clear/Stop

to cancel.

Press

Enter

to make your selection.

To return to Standby mode, press

Clear/Stop

OPYING

5.16

EMO

6SCANNING

Scanning with your machine lets you turn pictures and

text into digital files on your computer. Then you can fax

or e-mail the files, display them on your web site or use

them to create projects that you can print using the

SmarThru software, TWAIN driver or the WIA driver or

the Network Scan program to scan.

This chapter includes:

•Scanning Basics

• Scanning From the Control Panel to an Application

• Scanning Using the SmarThru

• Scanning Using the WIA Driver

• Scanning to USB Flash Drive

• Scanning Using the Network Scan

• Using the Network Scan Driver

CANNING

6.2

Scanning Basics

This machine offers four ways to scan. These are:

• From the control panel on your machine to an application:

Use the

Scan-to

button on the control panel to initiate

scanning. Assign the TWAIN-compliant software, such as

Adobe Photo Deluxe or Adobe Photoshop, to the machine

by selecting it from the list of available applications via the

Scan-to

button. Before assigning the software program,

you must configure the scan list using the Printer Settings

Utility. For details, see page 2.48.

• From the SmarThru software: Launch the SmarThru and

open Scan To to begin scanning. See page 6.4.

• From the Windows Images Acquisition (WIA) driver: Your

machine also supports the WIA driver for scanning

images. See page 6.7.

• From a USB flash drive: When you insert a USB flash drive

into the USB port in the front of your machine, you can

scan and save documents in the USB flash drive by

pressing

Scan-to

. For details, see page 6.8.

• From the Network Scan Program: Your machine use the

Network Scan program for scanning images. See

page 6.9.

OTES

• To scan with your machine, you must install the MFP driver.

• Scanning is done through the same LPT or USB port currently

assigned for your printer port.

CANNING

6.3

Scanning From the Control Panel to

an Application

Make sure that your machine and computer are turned on

and properly connected to each other.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Press

Scan-to

. The first available menu item, “Application,”

appears on the bottom line.

Press

Enter

and press the scroll button ( or ) to select an

application to which you want to send the scanned image.

Press

Enter

. The selected application window opens. Adjust

the scan settings and start scan. For details, please refer to

the User’s Guide of the application.

CANNING

6.4

Scanning Using the SmarThru

SmarThru is the accompanying software for your machine. With

SmarThru, scanning is the proverbial piece of cake.

Follow these steps to start scanning using the SmarThru:

Make sure that your machine and computer are turned on

and properly connected to each other.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Once you have installed the SmarThru, you will see the

SmarThru 4

icon on your desktop. Double-click the

SmarThru 4

icon.

The SmarThru 4 window opens.

•Scan To

Allows you to scan an image and save it to an application

or folder, email it, or publish it on a web site.

•Image

Allows you to edit an image you have saved as a graphic

file and send it to a selected application or folder, email it,

or publish it on a web site.

Double-click this icon.

CANNING

6.5

• Copy

Allows you to produce professional quality copies. You

can make black and white copies of an image if your

machine supports it, and customize the copy settings.

•Print

Allows you to print images you have saved. You can print

images in black and white or color mode if your machine

supports it.

Click

Scan To

. The

Scan To

menu bar appears on the

SmarThru 4 window.

Scan To

lets you use the following services:

• Application

Scanning an image and placing it in an image editor

application, such as Paint or Adobe PhotoShop.

•E-mail

Scanning an image and emailing it. Allows you to scan an

image, preview it, and email it.

OTE

: To send an image by e-mail, you must have a mail client

program, like Outlook Express, which has been set up with your e-

mail account.

• Folder

Scanning an image and saving it to a folder. Allows you

to scan an image, preview it, and save it to the folder of

your choice.

Adjust the

scan settings.

Scan To

menu bar

Click to start

scanning.

CANNING

6.6

•OCR

Scanning an image and performing text recognition.

Allows you to scan an image, preview it, and send it to

the OCR program for text recognition.

- Recommended Scan Option for OCR

- Resolution: 200 or 300 dpi

- Image Type: Grayscale or Black & White

•Web

Scanning an image, previewing it, and publishing it on a

web site, using the specified file format for the image you

want to publish.

• Settings

Customizing settings of

Scan To

basic functions. Allows

you to customize settings for

Application

E-mail

OCR

and

Web

functions.

Click the service icon according to your job.

SmarThru 4

opens for the selected service. Adjust the scan

settings.

To start scanning, click

Scan

OTE

: If you want to cancel the scan job, click

Cancel

Using Onscreen Help File

For more information about SmarThru, click at the top right

corner of the window. The SmarThru Help window opens and

allows you to view onscreen help supplied on the SmarThru

program.

CANNING

6.7

Scanning Using the WIA Driver

Your machine also supports the Windows Image Acquisition

(WIA) driver for scanning images. WIA is one of the standard

components provided by Microsoft



Windows



XP and works

with digital cameras and scanners. Unlike the TWAIN driver, the

WIA driver allows you to scan and easily manipulate images

without using additional software.

OTE

: The WIA driver works only on Windows XP and USB port.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

From the

Start

menu on your desktop window, select

Settings

Control Panel

, and then

Scanners and

Cameras

Double click your machine icon. Click

. The Scanner

and Camera Wizard launches.

Choose your scanning preferences and click

Preview

to see

how your preferences affect the picture.

Click

Enter a picture name, and select a file format and

destination to save the picture.

CANNING

6.8

Follow the on-screen instructions to edit the picture after it

is copied to your computer.

OTE

: If you want to cancel the scan job, press the

Clear/Stop

button on the control panel.

Scanning to USB Flash Drive

Using a USB flash drive, you can scan and save documents in

the USB flash drive by pressing

Scan-to

on the control panel.

For details about scanning, see “Scanning to USB Flash Drive”

on page 10.3.

CANNING

6.9

Scanning Using the Network Scan

About Network Scan

OTE

: To use this function, you need to configure the network

settings. For details, "Configuring Network Parameters on the

Control Panel" on page A.4

Network Scan allows you to scan a document on your machine

as a JPEG, TIFF or PDF and save it to a network-connected

computer.

To use this feature, you must install the Network Scan program

on the computer. For details about installing the program, see

“Installing Software for Network Printing” on page 2.34.

Setting the Network Scan Option

From “Network Scan” menu, you can enable or disable scanning

on your machine via a network-connected computer.

Press

on the control panel until “Maintenance”

appears on the top line of the display.

Press the scroll button ( or ) until you see “Network

Scan” on the bottom line and press

Enter

Press the scroll button ( or ), to select “Enable” or

“Disable”.

Select “Enable” to use the Network Scan option. This is the

default setting.

Select “Disable” it you do not want to use the Network Scan

option.

Press

Enter

to complete your selection.

CANNING

6.10

Scanning Using Network Scan

Using Network Scan you can scan a document from your

machine to your computer through the network.

If you use SmarThru, you must initiate the scan procedure from

the computer. Scanned data will go only to the computer which

is directly connected to the machine.

Scanned documents can be saved as JPEG, TIFF or PDF files. You

can also secure the scanned files by entering a user name and

authentication code (PIN) via the number keypad on the front of

your machine.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Press

Scan-to

and select Network Scan. “Select User ID:”

appears on the display.

Enter your ID and password using the number keypad, and

then press

Enter

There are several different ways to provide a user ID:

• Enter full user ID through the keypad, or

•In

Smart Search

, enter characters in the top line of the

LCD display and the bottom line will display the User IDs

that begin with the entered character(s). “No Matches”

displays in the lower line if no entries starting with the

entered character are found. You can press

Enter

key

and browse through the entries in the lower line starting

with the entered character in the upper line by using the

scroll button ( or ). You can press

Upper Level

button

while browsing and enter the User ID through the

keypad.

Enter your PIN to prevent other users from sending scanned

documents to your computer. Press

Enter

. You can select

the default password option to avoid this menu.

Press the scroll buttons ( or ) until “Scan Data” appears

on the bottom line and press

Enter

Choose the file type and resolution and then press

Enter

•

Black & White

: If you select this option, select file type

PDF

TIFF

CANNING

6.11

•

Color JPEG-200

: If you select this option,

200 dpi

resolution and

JPEG

file type will be automatically

selected.

•

Resolution

: Select resolutions of 100 dpi, 200 dpi or 300

dpi.

OTE

: When you edit an image which has been scanned in

100 dpi resolution, the image may differ from the original image,

depending on the program you use.

Press the scroll buttons ( or ) until “Start Scanning”

displays and press

Enter

If you press

Enter

when the display shows “Logout”, your

machine returns to the Standby mode.

The document will be scanned to the computer where the

Network Scan program is running.

If you have chosen

TIFF

PDF

as the file type, the display

asks if you want to scan another document. If you need to

scan more than one document, select “Yes” using the scroll

button ( or ) and press

Enter

. The next document is

scanned and stored. Repeat this until all documents have

been scanned then select “No”.

Setting Network Scan Timeout

If Network Scan on your computer does not send a refresh

request and does not scan a job within the timeout period

configured in Network Scan, the entry your machine returns to

the Standby mode.

To set the Network Scan timeout option:

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll buttons until “Scan Timeout” appears on the

bottom line and then press

Enter

Enter the desired timeout value and press

Enter

The default value is 30 minutes. Users can enter any value

from 1 minute to 1,440 minutes.

The change will be broadcast over the network and effective

to all clients connected to the network.

CANNING

6.12

Using the Network Scan Driver

Adding a Scanner

To register your scanner as an authorized network scanner, use

the ScanClair Type 103 window.

You can select

Start

→

Programs

→

ScanClair Type 103

→

ScanClair Type 103

In the ScanClair Type 103 window, click the

Add Device

button, or double-click the

Add Device

icon.

Click

Select

Browse for a scanner. (recommended)

, or

Connect to this scanner.

and enter an IP address for the

scanner, and click

CANNING

6.13

A list of scanners on your network appears. Select your

machine from the list and enter the ID and PIN (Personal

Identification Number) you will use. Click

• For scanner's name, the model name of scanner you

chose will be entered and changeable by users.

• You can enter an ID of up to 8 characters. The first

character must be a letter.

• The PIN must be 4 digits.

You have added your machine to the network. Click

Finish

Your machine appears on the ScanClair Type 103 window

and you can now scan through the network.

Removing a Scanner

To remove the authorized scanner, click the

Remove Device

button and follow the on-screen instruction to complete

removing.

Use the

Help

button to see on-line help about the Network Scan

program.

CANNING

6.14

Setting the properties

In the ScanClair Type 103 window, double-click the scanner

icon, or click the

Properties

button.

After setting the properties, click

General Page

You can change the

name of the scanner.

CANNING

6.15

Server Page

Advanced Page

You can check the

scanner’s information.

You can set the

destination where

scanned files are to be

stored.

You can select the file

name format.

You can open the

scanned document

immediately after

scanning.

CANNING

6.16

Preferences Page

Saving Quick Sets

Enter the settings you want to save.

Enter a Quick Sets name.

Click

Save

to save the settings.

Using Quick Sets

Select the setting you want to use from the Quick Sets

drop-down list.

Click

Apply

Deleting Quick Sets

Select the setting you want to delete from the Quick Sets

drop-down list.

Click

Delete

You can select the scan

area you want. Click User

Define to manually enter

a scan area. For some

scanners, the Scan Area

option is not available.

You can select scan color,

scan resolution, and file

type.

You can adjust the

brightness.

You can save and delete your settings

and apply the saved settings.

CANNING

6.17

Scanning using the Network Scan driver

Check the scanner’s status by checking the scanner icon.

See the next page.

Configure the network scanner settings. See “Setting the

properties” on page 6.14.

Load the document you want to scan to the scanner you

want to use.

Start scanning according to the recommendations of the

User’s Guide supplied with your scanner.

Scanning is started and the scanned document is sent to

the location you specified.

The location can be changed in the Advanced Page in the

Network Scan program’s Properties screen. See page 6.15.

Scanner Icons

CANNING

6.18

EMO

7FAXING

This chapter gives you information about using your

machine as a fax machine.

This chapter includes:

• Setting Up the Fax System

•Sending a Fax

• Receiving a Fax

• Automatic Dialing

• Other Ways to Fax

• Additional Features

AXING

7.2

Setting Up the Fax

System

Changing the Fax Setup options

Press

until “Fax Setup” appears on the top line of the

display.

The first available menu item, “Receive Mode,” displays on

the bottom line.

Press the scroll button ( or ) until you see the desired

menu item on the bottom line and press

Enter

Use the scroll button ( or ) to find the desired status or

use the number keypad to enter the value for the option

you have selected.

Press

Enter

to make your selection. The next Fax Setup

option appears.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press

Clear/Stop

AXING

7.3

Available Fax Setup Options

Option Description

Receive Mode

You can select the default fax receiving mode.

•In

Tel

mode, you can receive a fax by

picking up the handset of the extension

phone and then pressing the receive start

code (see page 7.4). Alternatively, you can

press

On Hook Dial

(you can hear a fax

tone from the remote machine) and then

press

Start

on the control panel of your

machine.

•In the

Fax

mode,

the machine answers an

incoming call and immediately goes into

fax reception mode.

•In

Ans/Fax

mode, the answering machine

answers an incoming call, and the caller can

leave a message on the answering machine.

If the fax machine senses a fax tone on the

line, the call automatically switches to Fax

mode.

•In

DRPD

mode, you can receive a call using

the Distinctive Ring Pattern Detection

(DRPD) feature. This option is available only

when you set up the DRPD Mode. For further

details, see page 7.17.

Ring To

Answer

You can specify the number of times the

machine rings, from 1 to 7, before answering

an incoming call.

Darkness

You can select the default contrast mode to fax

your documents lighter or darker.

•

Lighten

works well with dark print.

•

Normal

works well with standard typed or

printed documents.

•

Darken

works well with light print or faint

pencil markings.

Redial Term

Your machine can automatically redial a remote

fax machine if it was busy. Intervals from 1 to

15 minutes can be entered.

Redials

You can specify the number of redial attempts,

from 0 to 13. If you enter

, the machine will

not redial.

AXING

7.4

MSG Confirm

You can set your machine to print a report

showing whether a transmission was

successful, how many pages were sent, and

more. The available options are

Off

, and

On-Err

, which prints only when a transmission

is not successful.

Auto Report

This produces a report with detailed

information about the previous 50

communications operations, including time and

dates. The available options are

Off

Auto

Reduction

When receiving a document containing pages

as long as or longer than the paper loaded in

the paper tray, the machine can reduce the size

of the document to fit the size of the paper

loaded in the machine. Select

if you want to

automatically reduce an incoming page.

With this feature set to

Off

, the machine

cannot reduce the document to fit onto one

page. The document will be divided and printed

in actual size on two or more pages.

Discard Size

When receiving a document containing pages

as long as or longer than the paper installed in

your machine, you can set the machine to

discard any excess at the bottom of the page. If

the received page is outside the margin you

set, it will print in actual size on two or more

sheets of paper.

When the document is outside the margin and

the Auto Reduction feature is turned on, the

machine reduces the document to fit it onto the

appropriately-sized paper and discard does not

occur. If the Auto Reduction feature is turned

off or fails, data outside the margin will be

discarded. Settings range from 0 to 30 mm.

RCV Start

Code

The Receive Start Code allows you to initiate

fax reception from an extension phone plugged

into the EXT jack on the back of the machine. If

you pick up the extension phone and hear fax

tones, enter the Receive Start Code. The

Receive Start Code is preset to *9* at the

factory. Settings range from 0 to 9. See

page 7.16 for more information about using the

code.

Option Description

AXING

7.5

DRPD Mode

You can receive a call using the Distinctive Ring

Pattern Detection (DRPD) feature, which

enables a user to use a single telephone line to

answer several different telephone numbers. In

this menu, you can set the machine to

recognize which ring patterns to answer. For

details about this feature,

see

page 7.17.

DT Detection

The Dial Tone Detection feature can ensure that

your telephone exchange is ready to receive

the dialing.

Select

if you want to set your machine to

detect the dial tone before your machine start

dialling.

With this feature set to

Off

, the machine start

dialling without checking the dial tone from

your telephone exchanger.

There are regions where the dial tone cannot

be detected by your machine. If the Dial Tone

Detection feature is set to

and dialing does

not start automatically, set this feature to

Off

Display Mode

You can select

Copy Mode

Fax Mode

the Display Mode.

The factory default setting is

Copy Mode

which allows you to enter the number of copies

using the number keypad. In this mode, the

Reduce/Enlarge percentage(%) and the

number of copies are always displayed. To

enter a fax number in this mode, you must first

press the

Facsimile

button, and then enter

number using the number keypad.

You can change the display mode to

Fax

Mode

, which allows you to enter a fax number

using the number keypad. In this mode, the

date and time, memory status percentage(%),

and fax reception mode are always displayed.

To set the number of copies in this mode, you

must first press the

No. of Copies

button, and

then enter the number using the number

keypad.

In either mode, faxes can be both sent and

received, and the one-touch buttons can be

used to start scanning originals immediately.

Option Description

AXING

7.6

Sending a Fax

Loading a Document

You can use the Automatic Document Feeder (ADF) or the

document glass to load an original document for faxing. Using

the ADF, you can load up to 50 sheets of 75 g/m

(20 lb) paper

at a time. You can, of course, place only one sheet at a time on

the document glass. For details about preparing a document,

see page 5.3.

To fax a document using the Automatic

Document Feeder (ADF):

Load the document

face up

into the ADF. You can insert up

to 50 sheets at a time. Make sure that the bottom of the

document stack matches the paper size marked on the

document tray.

AXING

7.7

Adjust the document guide on the ADF to match the width

of the document.

OTE

: Dust on the ADF glass may cause black lines on the

printout. Keep it always clean.

To fax a document from the document glass:

Lift and open the document cover.

AXING

7.8

Place the document

face down

on the document glass and

align it with the registration guide at the top left corner of

the glass.

OTE

: Make sure that no other documents are in the ADF

(Automatic Document Feeder). If a document is detected in the

ADF, the machine gives it priority over the document on the

document glass.

Close the document cover.

OTES

• If you are copying a page from a book or magazine, lift the cover

until its hinges are caught by the stopper and then close the

cover. If the book or magazine is thicker than 30 mm, start

copying with the cover open.

• To get the best scan quality, especially for colored or gray-scaled

images, use the document glass.

AXING

7.9

Selecting the Paper Tray

After loading the print material for fax output, you have to select

the paper tray you will use for the fax job.

Press

on the control panel.

The first available menu, item “Paper Setting,” appears on

the top line of the display.

Press the scroll button ( or ) until “Fax Tray” appears on

the bottom line of the display.

Press

Enter

Press the scroll button ( or ) until the paper tray you

want appears on the display.

You can select Tray1, Tray2, Tray1/2, or Auto. If you do not

install the optional Tray 2, the Tray2 and Tray1/2 menu item

will not appear on the display.

Press

Enter

to save the selection.

To return to Standby mode, press

Clear/Stop

Adjusting the Document Resolution

The default document settings produce good results when using

typical text-based documents.

However, if you send documents that are of a poor quality, or

contain photographs, you can adjust the resolution to produce a

higher quality fax.

Press

Resolution

on the control panel.

By pressing

Resolution

or the scroll button ( or ), you

can choose from Standard, Fine, Super Fine, Photo Fax, and

Color Fax.

When the mode you want to use displays, press

Enter

make your selection.

AXING

7.10

The document types recommended for the resolution settings

are described in the table below:

OTES

• For memory transmission, Super Fine mode is not available. The

resolution setting is automatically changed to Fine.

• When your machine is set to Super Fine resolution and the fax

machine with which you are communicating does not support

Super Fine resolution, the machine transmits using the highest

resolution mode supported by the other fax machine.

Mode

Recommended for:

Standard Documents with normal sized characters.

Fine

Documents containing small characters or thin

lines or documents printed using a dot-matrix

printer.

Super Fine

Documents containing extremely fine detail.

Super Fine mode is enabled only if the

machine with which you are communicating

also supports the Super Fine resolution. See

the notes below.

Photo Fax Documents containing shades of gray or

photographs.

Color Fax

Documents with colors. Sending a color fax is

enabled only if the machine with which you are

communicating supports color fax reception

and you send the fax manually. In this mode,

memory transmission is not available.

AXING

7.11

Sending a Fax Automatically

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Press

Facsimile

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Enter the remote fax phone number using the number

keypad.

You can use one-touch keypad, speed dial, or group dial

numbers. For details about storing a number, see

“Automatic Dialing” on page 7.19.

Press

Start

When a document is placed on the document glass, the

display shows “Another Page?” on the top line after the

document is scanned into the memory. If you have the next

page, remove the scanned page and place the next page on

the glass and select “1.Yes.” Repeat as necessary.

After all of the pages are scanned, select “2.No” when the

display shows “Another Page?.”

The number is dialed and then the machine begins sending

the fax when the receiving fax machine is ready.

OTE

: When you want to cancel a fax job, press

Clear/Stop

any time while sending.

AXING

7.12

Sending a Fax Manually

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Press

On Hook Dial

. You hear a dial tone.

Enter the receiving fax machine’s number using the number

keypad.

You can use one-touch keypad. For details about storing a

number, see page 7.19.

When you hear a high-pitched fax signal from the remote

fax machine, press

Start

OTE

When you want to cancel a fax job, press

Clear/Stop

any time while sending.

Redialing the Last Number

To redial the number you last called:

Press

Redial/Pause

When a document is loaded in the ADF (Automatic Document

Feeder; see page 7.6), the machine automatically begins to

send.

For a document placed on the document glass, the display asks

if you want to load another page. Select “1.Yes” to add.

Otherwise, select “2.No.”

AXING

7.13

Confirming Transmission

When the last page of your document has been sent

successfully, the machine beeps and returns to Standby mode.

When something goes wrong while sending your fax, an error

message appears on the display. For a list of error messages and

their meanings, see page 9.12.

If you receive an error message, press

Clear/Stop

to clear the

message and try to send the document again.

You can set your machine to print a confirmation report

automatically each time sending a fax is completed. For further

details, see the MSG Confirm item on page 7.4.

Automatic Redialing

When the number you have dialed is busy or there is no answer

when you send a fax, the machine automatically redials the

number every three minutes, up to several times according to

the factory default settings.

When the display shows “Retry Redial ?,” press

Enter

to redial

the number without waiting. To cancel the automatic redialing,

press

Clear/Stop

To change the time interval between redials and the number of

redial attempts. See page 7.3.

AXING

7.14

Receiving a Fax

About Receiving Modes

•In

Fax

mode, the machine answers an incoming fax call

and immediately goes into the fax reception mode.

•In

Tel

mode, you can receive a fax by pressing

On Hook

Dial

(you can hear a fax tone from the sending machine)

and then pressing

Start

on the control panel of your

machine. You can also pick up the handset of the

extension phone and then press the receive start code

(see page 7.4).

•In

Ans/Fax

mode, the answering machine answers an

incoming call, and the caller can leave a message on the

answering machine. If the fax machine senses a fax tone

on the line, the call automatically switches to Fax mode.

•In

DRPD

mode, you can receive a call using the Distinctive

Ring Pattern Detection (DRPD) feature. “Distinctive Ring”

is a telephone company service which enables a user to

use a single telephone line to answer several different

telephone numbers. For further details, see page 7.17.

When your machine’s memory is full, the receiving mode

automatically switches to Tel.

For details about changing the receiving mode, see page 7.3.

OTES

• To use the Ans/Fax mode, attach an answering machine to the

EXT jack on the back of your machine.

• If you do not want other people to view your received

documents, you can use Secure Receiving mode. In this mode,

all of the received faxes are stored in memory. For further

details, see page 7.34.

AXING

7.15

Loading Paper for Receiving Faxes

The instructions for loading paper in the paper tray are the same

whether you are printing, faxing, or copying, except that faxes

can only be printed on Letter-, A4-, or Legal-sized paper. For

details about loading paper and setting the paper size in the

tray, see page 2.7 and page 2.21.

Receiving Automatically in Fax

Mode

Your machine is preset to Fax mode at the factory.

When you receive a fax, the machine answers the call on a

specified number of rings and automatically receives the fax.

To change the number of rings,

see page 7.3.

If you want to adjust the ringer volume, see “Setting Sounds”

on page 2.22.

Receiving Manually in Tel Mode

You can receive a fax call by picking up the handset of the

extension phone and then pressing the receive start code (see

page 7.4), or press

On Hook Dial

(you can hear a fax tone from

the sending machine) and then pressing

Start

on the control

panel of your machine.

The machine begins receiving a fax and returns to Standby

mode when the reception is completed.

AXING

7.16

Receiving Automatically in Ans/Fax

Mode

To use this mode, you must attach an answering machine to the

EXT jack on the back of your machine. See page 2.11.

If the caller leaves a message, the answering machine stores the

message as it would normally. If your machine detects a fax

tone on the line, it automatically starts to receive the fax.

OTES

• If you have set your machine to Ans/Fax mode and your

answering machine is switched off, or no answering machine is

connected to EXT jack, your machine automatically goes into Fax

mode after a predefined number of rings.

• If your answering machine has a ‘user-selectable ring counter’,

set the machine to answer incoming calls within 1 ring.

• If you are in Tel mode (manual reception) when the answering

machine is connected to your machine, you must switch off the

answering machine, or the outgoing message from the

answering machine will interrupt your phone conversation.

Receiving Manually Using an

Extension Telephone

This features works best when you are using an extension

telephone connected to the EXT jack on the back of your

machine. You can receive a fax from someone you are talking to

on the extension telephone without going to the fax machine.

When you receive a call on the extension phone and hear fax

tones, press the keys

on the extension telephone. The

machine receives the document.

Press the buttons slowly in sequence. If you still hear the fax

tone from the remote machine, try pressing

once again.

is the receive start code preset at the factory. The first

and the last asterisks are fixed, but you can change the middle

number to whatever you wish. For details about changing the

code, see page 7.4

AXING

7.17

Receiving Faxes Using the DRPD

Mode

“Distinctive Ring” is a telephone company service which enables

a user to use a single telephone line to answer several different

telephone numbers. The particular number someone uses to call

you is identified by different ringing patterns, which consist of

various combinations of long and short ringing sounds. This

feature is often used by answering services who answer

telephones for many different clients and need to know which

number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection feature, your fax

machine can “learn” the ring pattern you designate to be

answered by the fax machine. Unless you change it, this ringing

pattern will continue to be recognized and answered as a fax

call, and all other ringing patterns will be forwarded to the

extension telephone or answering machine plugged into the EXT

jack. You can easily suspend or change Distinctive Ring Pattern

Detection at any time.

Before using the Distinctive Ring Pattern Detection option,

Distinctive Ring service must be installed on your telephone line

by the telephone company. To set up Distinctive Ring Pattern

Detection, you will need another telephone line at your location,

or someone available to dial your fax number from outside.

To set up the DRPD mode:

Press

until “Fax Setup” appears on the top line of the

display.

The first available menu item, “Receive Mode,” displays on

the bottom line.

Press the scroll button ( or ) until you see “DRPD Mode”

on the bottom line and press

Enter

When “Set” displays on the bottom line, press

Enter

“Waiting Ring” appears on the display.

Call your fax number from another telephone. It is not

necessary to place the call from a fax machine.

When your machine begins to ring, do not answer the call.

The machine requires several rings to learn the pattern.

When the machine completes learning, the LCD displays

“End DRPD Setup”.

AXING

7.18

If the DRPD setup fails, “DRPD Ring Error” appears. Press

Enter

when “DRPD Mode” displays and retry from step 3.

To return to Standby mode, press

Clear/Stop

When the DRPD feature is set up, the DRPD option is available

in the Receive Mode menu. To receive faxes in the DRPD mode,

you need to set the menu to

DRPD

; see page 7.5.

OTES

• DRPD must be set up again if you re-assign your fax number, or

connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify

that the machine answers with a fax tone. Then have a call

placed to a different number assigned to that same line to be

sure the call is forwarded to the extension telephone or

answering machine plugged into the EXT jack.

Receiving Faxes in the Memory

Since your machine is a multi-tasking device, it can receive

faxes while you are making copies or printing. If you receive a

fax while you are copying or printing, your machine stores

incoming faxes in memory. Then, as soon as you finish copying

or printing, the machine automatically prints the fax.

AXING

7.19

Automatic Dialing

One-touch Dialing

The 20 one-touch buttons on the control panel lets you store

frequently-used fax numbers and dial a number automatically

with the touch of a button.

Using the

Shift

button, you can store up to 40 fax numbers on

the one-touch buttons.

Storing a Number for One-touch Dialing

Press and hold one of the one-touch dial buttons for about 2

seconds.

If you want to use one-touch dial buttons from 21 to 40,

press

Shift

and hold down the one-touch dial button for

about 2 seconds.

The display asks you to enter the fax number. “T” signifies

that you are assigning a one-touch dial button.

If a number is already stored in the location you chose, the

display shows the number to allow you to change it. To start

over with another one-touch button, press

Clear/Stop

Enter the number you want to store using the number

keypad and press

Enter

To insert a pause between numbers, press

Redial/Pause

The symbol “-” appears on the display.

If you make a mistake while entering a number, press the

button and re-enter the correct number.

To assign a name to the number, enter the name you want.

For details about entering characters, see page 2.18.

If you do not want to assign a name, skip this step.

Press

Enter

when the name appears correctly or without

entering a name.

AXING

7.20

To store more numbers, press a one-touch button and

repeat steps 2 through 4.

To return to Standby mode, press

Clear/Stop

OTE

: The Printer Settings Utility allows you to store speed dial

and group dial-registered numbers, see page 2.48.

Sending a Fax using a One-touch Number

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Press the one-touch button where you stored a number.

The document scans into memory.

The machine dials the fax number stored in the one-touch

dial location and the document is sent when the receiving

fax machine answers.

AXING

7.21

Speed Dialing

You can store up to 200 frequently dialed numbers in one, two,

or three-digit speed dial locations (0-199).

Storing a Number for Speed Dialing

Press

Phone Book

on the control panel.

Press

Phone Book

or the scroll button ( or ) to display

“Store&Edit” on the bottom line of the display. Press

Enter

Press

Enter

when “Speed Dials” appears on the display.

The display prompts you to enter a location number,

showing the first available number.

Enter a speed dial number between 0 and 199, using the

number keypad or the scroll button ( or ) and press

Enter

If a number is already stored in the location you chose, the

display shows the number to allow you to change it. To start

over with another speed-dial number, press

Upper Level

Enter the number you want to store using the number

keypad and press

Enter

To insert a pause between numbers, press

Redial/Pause

The symbol “

−

” appears on the display.

To assign a name to the number, enter the name you want.

For details about entering characters, see page 2.18.

If you do not want to assign a name, skip this step.

Press

Enter

when the name appears correctly or without

entering a name.

To store more fax numbers, repeat steps 4 through 7.

To return to Standby mode, press

Clear/Stop

AXING

7.22

Sending a Fax using a Speed Dial Number

Feed the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Enter the speed dial number.

• For a one-digit speed dial number, press and hold the

appropriate digit button.

• For a two or three-digit speed dial number, press the first

digit button(s) and press and hold the last digit button.

The corresponding entry’s name briefly displays.

The document scans into memory.

When a document is placed on the document glass, the LCD

display asks if you want to send another page. Select

“1.Yes” to add more documents or “2.No” to begin sending

the fax immediately.

The fax number stored in the speed dial location is

automatically dialed. The document is sent when the

receiving fax machine answers.

AXING

7.23

Group Dialing

If you frequently send the same document to several

destinations, you can create a group of these destinations and

set them under a group dial location. This enables you to use a

group dial number setting to send the same document to all the

destinations in the group.

Setting a Group Dial Number

Press

Phone Book

on the control panel.

Press

Phone Book

or the scroll button ( or ) to display

“Store&Edit” on the bottom line of the display. Press

Enter

Press the scroll button ( or ) to display “Group Dials” on

the bottom line and press

Enter

Press

Enter

when “New” displays on the bottom line.

The display prompts you to enter a location number,

showing the first available number.

Enter a group number between 0 and 199 using the number

keypad or the scroll button ( or ) and press

Enter

Press a one-touch dial button or enter a speed dial number

you want to include in the group and press

Enter

You can also select the one-touch dial button or speed dial

number stored in the machine by pressing the scroll button

( or ) and then press

Enter

When the display confirms the number to be added to the

group, press

Enter

Repeat steps 6 and 7 to enter other one-touch dial or speed

dial numbers into the group.

Press the

Upper Level

button when you have entered all of

the desired numbers. The display prompts you to enter a

group ID.

To assign a name to the group, enter the name you want.

For details about entering characters, see page 2.18.

If you do not want to assign a name, skip this step.

AXING

7.24

Press

Enter

when the name appears correctly or without

entering a name.

If you want to assign another group, press

Enter

and

repeat from step 5.

To return to Standby mode, press

Clear/Stop

OTE

: You cannot include one group dial number in another group

dial number.

Editing Group Dial Numbers

You can delete a specific speed dial number from a selected

group or add a new number to the selected group.

Press

Phone Book

on the control panel.

Press

Phone Book

or the scroll button ( or ) to display

“Store&Edit” on the bottom line of the display. Press

Enter

Press the scroll button ( or ) to display “Group Dials” on

the bottom line and press

Enter

Press the scroll button ( or ) to display “Edit” on the

bottom line and press

Enter

Enter the group number you want to edit or select the

group number by pressing the scroll button ( or ) and

press

Enter

Press a one-touch dial button or enter the speed dial

number you want to add or delete.

You can also select the one-touch dial number or speed dial

number you want to delete by pressing the scroll button (

or ).

Press

Enter

When you enter the specific number in the group, the

display shows “Delete?.”

When you enter a new number, the display shows “Add?.”

Press

Enter

to add or delete the number.

AXING

7.25

To change the group name, press

Upper Level

Enter a new group name and press

Enter

If you want to edit another group, press

Enter

and repeat

from step 5.

To return to Standby mode, press

Clear/Stop

Sending a Fax Using Group Dialing

(Multi-address Transmission)

You can use group dialing for Broadcast or Delayed

transmissions.

Follow the procedure of the operation (Broadcast fax: see

page 7.28, Delayed fax: see page 7.29, Priority fax: see

page 7.31). When you come to a step in which the display asks

you to enter the receiving fax number:

• For a one-digit group number, press and hold the

appropriate digit button.

• For a two or three-digit group number, press the first digit

button(s) and press and hold the last digit button.

You can use only one group number for one operation. Then

continue the procedure to complete the desired operation.

Your machine automatically scans a document loaded in the

Automatic Document Feeder or on the document glass into

memory. The machine dials each of the numbers included in the

group.

AXING

7.26

Searching for a Number in Memory

There are two ways to search for a number in the machine’s

memory. You can either scan from A to Z sequentially, or you

can search using the first letter of the name associated with the

number.

Searching Sequentially through the Memory

Press

Phone Book

Press

Enter

when “Search&Dial” appears on the display.

Press the scroll button ( or )

to scroll through the

machine’s memory until the name and number you want to

dial display. You can search upwards or downwards through

the entire memory in alphabetical order, from A to Z.

While searching through the machine’s memory, you can

see that each entry is preceded by one of three letters; “T”

for one-touch dial, “S” for speed dial or “G” for group dial

numbers. These letters tell you how the number is stored.

When the name and/or the number you want displays,

press

Start

Enter

to dial.

Searching with a Particular First Letter

Press

Phone Book

Press

Enter

when “Search&Dial” appears on the display.

Press the button labeled with the letter you want to search

for. A name beginning with the letter displays.

For example, if you want to find the name “MOBILE” press

the

button, which is labeled with “MNO.”

Press the scroll button ( or )

to display the next name.

When the name and/or the number you want displays,

press

Start

Enter

to dial.

AXING

7.27

Printing a Phone Book List

You can check your automatic dial setting by printing a Phone

Book list.

Press

Phone Book

Press

Phone Book

or the scroll button ( or ) until “Print”

appears on the bottom line and press

Enter

A list showing your one-touch dial, speed dial, and group

dial entries prints out.

AXING

7.28

Other Ways to Fax

Sending Broadcast Faxes

Using the

Broadcasting

button on the control panel, you can

use the broadcast fax feature, which allows you to send a

document to multiple locations. Documents are automatically

stored in memory and sent to a remote station. After

transmission, the documents are automatically erased from

memory.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Press

Broadcasting

on the control panel.

Enter the number of the first receiving machine using the

number keypad.

You can use one-touch keypad, speed dial, or group dial

numbers. For details, see “Automatic Dialing” on page 7.19.

Press

Enter

to confirm the number. The display asks you to

enter another fax number to send the document.

OTE

: The Another No. prompt does not appear if you have added

numbers for another broadcast or delay fax job. You must wait

until the job is completed.

To enter more fax numbers, press

to select “Yes” and

repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another

fax number.

AXING

7.29

When you finish entering fax numbers, press

to select

“No” at the Another No. prompt.

The document is scanned into memory before transmission.

The display shows memory capacity and the number of

pages being stored in memory.

For a document placed on the document glass, the display

asks if you want to load another page. Select “1.Yes” to

add. Otherwise, select “2.No.”

The machine begins sending the document to the numbers

you entered in the order in which you entered them.

Sending a Delayed Fax

You can set your machine to send a fax at a later time when you

will not be present.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Press

until “Fax Feature” appears on the top line of

the display. The first available menu item, “DelayFax”

displays on the bottom line.

Press

Enter

Enter the number of the receiving machine using the

number keypad.

You can use one-touch keypad, speed dial, or group dial

numbers. For details, see “Automatic Dialing” on page 7.19.

Press

Enter

to confirm the number on the display. The

display asks you to enter another fax number to which to

send the document.

AXING

7.30

OTE

: The Another No. prompt does not appear if you have added

numbers for another broadcast or delay fax job. You must wait

until the job is completed.

To enter more fax numbers, press

to select “Yes” and

repeat steps 5 and 6. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another

fax number.

When you finish entering fax numbers, press

to select

“No

”

at the Another No. prompt.

The display asks you to enter a name.

To assign a name to the transmission, enter the name you

want. For details about entering characters, see page 2.18.

If you do not want to assign a name, skip this step.

Press

Enter

. The display shows the current time and asks

you to enter the starting time when the fax is to be sent.

Enter the time using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, the

document will be sent at that time on the following day.

Press

Enter

when the starting time displays correctly.

The document is scanned into memory before transmission.

The display shows memory capacity and the number of

pages being stored in memory.

For a document placed on the document glass, the display

asks if you want to load another page. Select “1.Yes” to

add. Otherwise, select “2.No.”

The machine returns to Standby mode. The display reminds

you that you are in Standby mode and that a delayed fax is

set.

OTE

: If you want to cancel the delayed transmission, see

“Canceling a Scheduled Fax” on page 7.33.

AXING

7.31

Sending a Priority Fax

Using the Priority Fax feature, a high priority document can be

sent ahead of reserved operations. The document is scanned

into memory and transmitted when the current operation is

finished. In addition, priority transmission will interrupt a

broadcast operation between stations (i.e., when the

transmission to station A ends, before transmission to station B

begins) or between redial attempts.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Priority Fax” on

the bottom line and press

Enter

Enter the number of the receiving machine using the

number keypad.

To enter the number, you can use one-touch keypad, speed

dial, or group dial numbers. For details, see “Automatic

Dialing” on page 7.19.

Press

Enter

to confirm the number. The display asks you to

enter a name.

To assign a name to the transmission, enter the name you

want. For details about entering characters, see page 2.18.

If you do not want to assign a name, skip this step.

Press

Enter

The document is scanned into memory before transmission.

The display shows memory capacity and the number of

pages being stored in memory.

AXING

7.32

For a document placed on the document glass, the display

asks if you want to load another page. Select “1.Yes” to

add. Otherwise, select “2.No.”

The machine shows the number being dialed and begins

sending the document.

Adding Documents To a Scheduled

Fax

You can add documents to a delayed transmission previously

reserved in your machine’s memory.

Load the document(s) face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Adjust the document resolution to suit your fax needs (see

page 7.9).

If you need to change the darkness, see page 7.3.

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Add Page” on the

bottom line and press

Enter

The display shows the last job reserved in memory.

Press the scroll button ( or ) until you see the fax job to

which you want to add documents and press

Enter

The machine automatically stores the documents in

memory, and the display shows memory capacity and the

number of pages.

For a document placed on the document glass, the display

asks if you want to load another page. Select “1.Yes” to

add. Otherwise, select “2.No.”

After storing, the machine displays the numbers of total

pages and added pages and then returns to Standby mode.

AXING

7.33

Canceling a Scheduled Fax

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Cancel Job” on

the bottom line and press

Enter

The display shows the last job reserved in memory.

Press the scroll button ( or ) until you see the fax job you

want to cancel, and press

Enter

When the display confirms your selection, press

to select

“Yes.” The selected job is canceled and the machine returns

to Standby mode.

To cancel your selection, press

to select “No.”

AXING

7.34

Additional Features

Using Secure Receiving Mode

You may need to prevent your received faxes from being

accessed by unauthorized people. You can turn on Secure

Receiving mode to restrict printing of received faxes when the

machine is unattended. In Secure Receiving mode, all incoming

faxes go into memory. When the mode is deactivated, any

stored faxes are printed.

To turn Secure Receiving mode on:

Press

until “Advanced Fax” appears on the top line of

the display.

Press the scroll button ( or ) until “Secure Receive”

appears on the bottom line and press

Enter

Press the scroll button ( or ) to display “On” on the

bottom line and press

Enter

Enter a four-digit passcode you want to use, using the

number keypad and press

Enter

OTE

: You can activate Secure Receiving mode without setting a

passcode, but cannot protect your faxes.

Re-enter the passcode to confirm it and press

Enter

To return to Standby mode, press

Clear/Stop

When a fax is received in Secure Receiving mode, your machine

stores it in memory and displays “Secure Receive” to let you

know that there is a fax stored.

To print received documents:

Access the Secure Receive menu by following steps 1 and 2

on page 7.34.

AXING

7.35

Press the scroll button ( or ) to display “Print” on the

bottom line and press

Enter

Enter the four-digit passcode and press

Enter

The machine prints all of the faxes stored in memory.

To turn Secure Receiving mode off:

Access the Secure Receive menu by following steps 1 and 2

on page 7.34.

Press the scroll button ( or ) to display “Off” on the

bottom line and press

Enter

Enter the four-digit passcode and press

Enter

The mode is deactivated and the machine prints all faxes

stored in memory.

To return to Standby mode, press

Clear/Stop

Printing Reports

Your machine can print reports containing useful information.

The following reports are available:

Phone Book List

This list shows all of the numbers currently stored in the

machine’s memory as speed dial and group dial numbers.

You can print this Phone Book list using the

Phone Book

button: see page 7.27.

Sent Fax Report (Transmission Journal)

This report shows information on the faxes you have recently

sent.

Received Fax Report (Reception Journal)

This report shows information on the faxes you have recently

received.

AXING

7.36

System Data List

This list shows the status of the user-selectable options. You

may print this list to confirm your changes after changing any

settings.

Schedule Information List

This list shows the document(s) currently stored for Delayed

faxes. The list shows the starting time(s) and type(s) of

operation(s).

Message Confirmation Report

This report shows the fax number, the number of pages, the

elapsed time of the job, the communication mode, and the

communication results for a particular fax job.

You can set up your machine to automatically print a Message

Confirmation Report after each fax job. See page 7.4.

Junk Fax Number List (Junk Fax List)

This list shows up to 10 fax numbers specified as junk fax

numbers. To add or delete numbers to or from this list, access

the Junk Fax Setup menu: see page 7.38. When the Junk Fax

Barrier feature is turned on, incoming faxes from those numbers

are blocked.

This feature recognize the last 6 digits of the fax number set as

a remote fax machine’s ID.

Multi-communication Report

This report is printed automatically after sending documents

from more than one location.

Power Failure Report

This report is printed out automatically when power is restored

after a power failure, if any data loss occurs due to the power

failure.

OTE

: The lists you have set to print out automatically don’t print

out when there is no paper loaded or a paper jam has occurred.

Scan Journal

This list shows information for the Network Scan records

including IP address, time & date, the number of pages scanned,

and result. This report is automatically printed when the report

contains the 50 jobs and the records that are printed will be

deleted.

AXING

7.37

Printing a Report

Press

until “Report” appears on the top line of the

display. The first available menu item, “Phone Book,”

displays on the bottom line.

Press the scroll button ( or ) to display the report or list

you want to print on the bottom line.

• Phone Book: Phone Book list

• Sent Report: Sent Fax Report (Transmission Journal)

• RCV Report: Received Fax Report (Reception Journal)

• System Data: System Data List

• Scheduled Jobs: Schedule Information List

• MSG Confirm: Message Confirmation Report

• Junk Fax List: Junk Fax Number List

• Scan Journal: Network Scan sessions list

Press

Enter

The selected information prints out.

Using Advanced Fax Settings

Your machine has various user-selectable setting options for

sending or receiving faxes. These options are preset at the

factory, but you may need to change them. To find out how the

options are currently set, print the System Data list. For details

about printing the list, see above.

Changing Setting Options

Press

until “Advanced Fax” appears on the top line of

the display. The first available menu item, “Send Forward,”

displays on the bottom line.

Press the scroll button ( or ) until you see the menu item

you want on the bottom line and press

Enter

When the option you want appears on the display, choose a

status by pressing the scroll button ( or ) or enter a value

using the number keypad.

Press

Enter

to save the selection.

AXING

7.38

You can exit from Setup mode at any time by pressing

Clear/Stop

Advanced Fax Setting Options

Option Description

Send Forward

You can set the machine to send a copy of all

outgoing faxes to a specified destination, in

addition to the fax numbers you entered.

Select

Off

to turn this feature off.

Select

to turn this feature on. You can set the

number of the fax machine to which faxes are to

be sent.

RCV Forward

You can set your machine to forward incoming

faxes to another fax number during a specified

time period. When a fax arrives at your machine,

it is stored in memory. Then, the machine dials

the fax number that you have specified and

sends the fax.

Select

Off

to turn this feature off.

Select

to turn this feature on. You can set the

fax number to which faxes are forwarded. Then,

you can enter the starting time and date, and/or

the ending time and date. The

Local Copy

option allows you to set the machine to print the

fax on your machine, if fax forwarding is

completed without any error.

Junk Fax Setup

Using the Junk Fax Barrier feature, the system

will not accept faxes sent from remote stations

whose numbers are stored in the memory as

junk fax numbers. This feature is useful for

blocking any unwanted faxes.

Select

Off

to turn the feature off. Your machine

accepts all faxes.

Select

to turn the feature on. You can set up

to 10 fax numbers as junk fax numbers using the

Set

option. After storing numbers, your machine

will not accept faxes from the registered stations.

To delete all junk fax numbers, use the

All

Delete

option.

Secure Receive

You can keep your received faxes from being

accessed by unauthorized people.

For further details about setting this mode, see

page 7.34.

AXING

7.39

Prefix Dial

You can set a prefix dial number of up to five

digits. This number dials before any automatic

dial number is started. It is useful for accessing a

PABX exchange.

Stamp RCV

Name

This option allows the machine to automatically

print the page number, and the date and time of

reception at the bottom of each page of a

received document.

Select

Off

to turn this feature off.

Select

to turn this feature on.

ECM Mode

(Error

Correction

Mode)

Error Correction Mode helps with poor line quality

and makes sure any faxes you send are sent

smoothly to any other ECM-equipped fax

machine. If the line quality is poor, it takes more

time to send a fax when you are using ECM.

Select

Off

to turn this feature off.

Select

to turn this feature on.

Option Description

AXING

7.40

EMO

8MAINTENANCE

This chapter provides information for maintaining your

machine and the toner cartridge.

This chapter includes:

• Clearing the Memory

• Cleaning Your Machine

• Maintaining the Toner Cartridge

• Setting E-mail Notification

AINTENANCE

8.2

Clearing the Memory

You can selectively clear information stored in your machine’s

memory.

OTE

: Before clearing the memory, make sure that all fax jobs

have been completed.

Press

on the control panel until “Maintenance”

appears on the top line of the display.

Press the scroll button ( or ) until you see “Clear

Settings” on the bottom line and press

Enter

The first available menu item, “All Settings,” displays on the

bottom line.

Press the scroll button ( or ) until you see the item you

want to clear.

• All Settings: Clears all of the data stored in the memory

and resets all of your settings to the factory default.

• Paper Setting: Restores all of the Paper Setting options to

the factory default.

• Copy Setup: Restores all of the Copy Setup options to the

factory default.

• Fax Setup: Restores all of the Fax Setup options to the

factory default.

• Fax Feature: Cancels all of the scheduled fax jobs in the

machine’s memory.

• Advanced Fax: Restores all of the Advanced Fax setting

options to the factory default.

• Sent Report: Clears all records of sent faxes.

• RCV Report: Clears all records of received faxes.

• Phone Book: Clears the one-touch, speed dial, and group

dial numbers stored in the memory.

• Scan Journal: Clears the information on Network Scan

sessions in the memory.

Press

Enter

. The selected memory is cleared and the

display asks you to continue clearing the next item.

To clear another item, repeat steps 3 and 4.

To return to Standby mode, press

Clear/Stop

AINTENANCE

8.3

Cleaning Your Machine

To maintain print quality, follow the cleaning procedures below

each time the toner cartridge is replaced or if print quality

problems occur.

OTES

• Cleaning the cabinet of the machine with cleaning materials

containing large amounts of alcohol, solvent, or other strong

substances can discolor or crack the cabinet.

• While cleaning the inside of the machine, be careful not to touch

the transfer roller, located underneath the toner cartridge. Oil

from your fingers can cause print quality problems.

Cleaning the Outside

Clean the cabinet of the machine with a soft lint-free cloth. You

can dampen the cloth slightly with water, but be careful not to

let any water drip onto or into the machine.

Cleaning the Inside

During the printing process, paper, toner, and dust particles can

accumulate inside the machine. This buildup can cause print

quality problems, such as toner specks or smearing. Cleaning

the inside of the machine clears or reduces these problems.

Turn the machine off and unplug the power cord. Wait for

the machine to cool down.

Open the front door and pull the toner cartridge out, lightly

pushing it down. Set it on a clean flat surface.

AINTENANCE

8.4

OTES

• To prevent damage to the toner cartridge, do not expose it to

light for more than a few minutes. Cover it with a piece of paper,

if necessary.

• Do not touch the green underside of the toner cartridge. Use the

handle on the cartridge to avoid touching this area.

With a dry lint-free cloth, wipe away any dust and spilled

toner from the toner cartridge area and the toner cartridge

cavity.

OTE

: Do not touch the black transfer roller inside the machine.

Locate the long strip of glass (LSU) inside the top of the

cartridge compartment, and gently swab the glass to see if

dirt turns the white cotton black.

Reinsert the toner cartridge and close the door.

Plug in the power cord and turn the machine on.

AINTENANCE

8.5

Cleaning the Scan Unit

Keeping the scan unit clean helps ensure the best possible

copies. We suggest that you clean the scan unit at the start of

each day and during the day, as needed.

Slightly dampen a soft lint-free cloth or paper towel with

water.

Open the document cover.

Wipe the surface of the document glass and ADF glass until

it is clean and dry.

Wipe the underside of the white document cover and white

sheet until it is clean and dry.

Close the document cover.

Document cover

Document glass

White sheet

ADF glass

AINTENANCE

8.6

Maintaining the Toner Cartridge

Toner cartridge storage

To get the most from the toner cartridge, keep the following

guidelines in mind:

• Do not remove the toner cartridge from its package until

ready for use.

• Do not refill the toner cartridge.

The machine warranty

does not cover damage caused by using a refilled

cartridge.

• Store toner cartridges in the same environment as your

machine.

• To prevent damage to the toner cartridge, do not expose it

to light for more than a few minutes.

Expected Cartridge Life

The life of the toner cartridge depends on the amount of toner

that print jobs require. When printing text at ISO 19752 5%

coverage, a new toner cartridge lasts an average of 5,000 or

3,500 pages. (3,500 pages for the toner cartridge that is

shipped with the machine.) The actual number may be different

depending on the print density of the page you print. If you print

a lot of graphics, you may need to change the cartridge more

often.

AINTENANCE

8.7

Redistributing Toner

When the toner cartridge is near the end of its life, white streaks

or light printing occurs. The LCD displays the warning message,

“Toner Low.” You can temporarily reestablish print quality by

redistributing the remaining toner in the cartridge. In some

case, white streaks or light printing still occurs even after you

have redistributed the toner.

Open the front door.

Pull the toner cartridge out and gently roll the cartridge 5 or

6 times to distribute the toner evenly inside the cartridge.

OTES

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

• Do not touch the green underside of the toner cartridge. Use the

handle on the cartridge to avoid touching this area.

Reinstall the cartridge and close the front door.

AINTENANCE

8.8

Replacing the Toner Cartridge

When the display on the control panel shows the warning

message, “Toner Empty” or “[Toner Empty] Replace Toner,” the

machine stops printing. The incoming faxes are saved in

memory. At this stage, the toner cartridges needs to be

replaced.

OTE

: You can set the machine to ignore the “Toner Empty”

message and to continue printing except for Fax printing.

Open the front door.

Lightly pushing the used cartridge down, pull it out.

AINTENANCE

8.9

Unpack the new toner cartridge and gently roll it

horizontally 5 or 6 times to distribute the toner evenly

inside the cartridge.

Save the box and the plastic bag for shipping.

OTES

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

• Do not touch the green underside of the toner cartridge. Use the

handle on the cartridge to avoid touching this area.

Hold the toner cartridge by the handle. Slowly insert the

cartridge into the opening in the machine. Tabs on the sides

of the cartridge and corresponding grooves within the

machine will guide the cartridge into the correct position

until it locks into place completely.

Groove

Tab

AINTENANCE

8.10

Close the front door.

Setting the Notify Toner Option

If you set the Notify Toner menu option to “On,” your machine

automatically sends a fax to your service company or the dealer

to notify them that your machine requires a new toner cartridge

when the toner cartridge needs to be replaced. The fax number

is preset by your dealer when you bought your machine.

Press

on the control panel until “Maintenance”

appears on the top line of the display.

The first available menu item, “Clean Drum,” displays on

the bottom line.

Press the scroll button ( or ) to display “Notify Toner ” on

the bottom line and press

Enter

Press

the scroll button ( or )

to change the setting.

Select “On” to enable this feature. Selecting “Off” disables

this feature.

Press

Enter

to save the selection.

AINTENANCE

8.11

Cleaning the Drum

If there are streaks or spots on your print, the OPC drum of the

toner cartridge may require cleaning.

Before starting the cleaning procedure, make sure that

paper is loaded in the machine.

Press

on the control panel until “Maintenance”

appears on the top line of the display.

The first available menu item, “Clean Drum,” displays on

the bottom line.

Press

Enter

The first available menu item, “Yes” displays on the bottom

line.

Press

Enter

The machine prints out a cleaning page. Toner particles on

the drum surface are affixed to the paper.

If the problem remains, repeat steps 1 through 4.

You can set your machine to clean the OPC drum automatically

every 500 print pages. You should use this feature if you use

inferior quality paper, because such paper may lower print

quality.

Press

on the control panel until “Maintenance”

appears on the top line of the display.

Press the scroll button ( or ) until “Auto Cleaning”

appears on the bottom line and press

Enter

Press the scroll button ( or ) until “On” appears on the

display.

OTE

: For users in Asian countries, this feature is preset to "On."

Press

Enter

The machine will print out an OPC cleaning page every 500

print pages.

AINTENANCE

8.12

Ignoring the Toner Empty Message

When the toner cartridge is nearly empty, the machine shows

the “Toner Empty” or “[Toner Empty] Replace Toner” message

and stops printing. In this case, this machine saves incoming

faxes in memory.

You can set the machine to ignore the “Toner Empty” message

when it displays and to continue printing only for copy and

printer mode, even though print quality is not optimal.

OTE

: This feature does not work for the “[Toner Empty] Replace

Toner” message.

Press

until “Machine Setup” appears on the display.

Press the scroll button ( or ) until “Ignore Toner” appears

on the bottom line and press

Enter

Press the Scroll button ( or ) to select “On” or “Off”.

Select “On” to ignore the Toner Empty message.

Select “Off” to stop printing when the message appears.

This is the default setting.

Press

Enter

to save the selection.

AINTENANCE

8.13

Setting E-mail Notification

This feature allows you to know your machine’s status through

your e-mail. To set E-mail Notification, you need to enter some

information in the Web Image Monitor Type 103.

In the Web Browser address bar, enter your machine’s IP

address you assigned. Then the Web Image Monitor Type 103

opens. It is consist of the Information, Machine Setup, Network

Settings, Maintenance and support tabs.

Setting the Machine Setup tab

Select the

Machine Setup

tab and then configure the E-mail

Notification option.

You may see the following window.

In the Server Information section

In this section, you can enter your machine’s network

information.

•

IP Address or Host Name

: select IP Address or Host

Name. If you select host name, you need to enter your

DNS setting in the TCP/IP of Network Settings tab.

•

SMTP Server and Port

: enter your SMTP Server Host

name or SMTP Server IP address and port that will be used

to connect to the SMTP Server. Port is from 1 to 65535.

The Default Value is 25.

AINTENANCE

8.14

OTES

• You can not select a web mail server with no SMTP support as a

SMTP server.

• Do not change port number unless you have no problem relating

to firewall.

•

SMTP Requires Authentication

: check if the SMTP server

need to be authenticated.

•

SMTP Server Login

: enter your login name.

•

SMTP Server Password

: enter your login password.

•

SMTP Server Connection Timeout

: enter the timeout

value. Within the timeout value, you have to access the

SMTP server. You can enter from 30 to 120 seconds. The

default value is 30 seconds and if there is no problem to

access the SMTP server within 30 seconds, do not change

the default value.

•

Reply Address

: enter the e-mail address you want to

receive a reply mail.

OTE

: If you want to receive the reply to other mail account,

please type it. If blank, this will not be used.

In the Recipient list & Conditions section

In this section, you can enter the receivers’ e-mail addresses

who will get the E-mail Notification information and decide which

information will be sent.

•

SysAdmin E-mail Address

: enter the system

administrator’s e-mail address.

•

Key Users E-mail Address

: enter the most important

manager’s e-mail address.

•

Service E-mail Address

: enter the service administrator’s

e-mail address.

•

Consumable Shortage Warning

: select who will receive

the consumable shortage warning mail.

•

Consumable Status Report

: select who will receive the

consumable status report mail.

•

Alert System Error

: select who will receive the alert

system error mail.

AINTENANCE

8.15

In the Select Notification section

In this section, you can select various settings.

•

Consumable Shortage Warning

: select

Off

not to send

the consumable shortage warning mail or

After the

remaining level is approximately 20%

to send e-mail

when the remaining items are almost at the end of their

life.

OTE

: Remaining level will follow in system and there is a

possibility this percentage being different.

•

Consumable Status Report

: select

Off

not to send the

consumable status report mail or

Every 1000 pages

send e-mail after printing 1000 pages. The mail contains

information about firmware version, toner count and

currently installed option.

•

Alert System Error

: check the option you want to know

when error occurs.

AINTENANCE

8.16

Setting the Contact Information tab

Select the

Support

tab to know and enter some information in

the

Contact Information

section.

•

Name

: enter the e-mail sender’s name like your office

name.

•

Phone Number

: enter a phone number recorded in the E-

mail Notification mail.

•

Location

: enter a position information recorded in the E-

mail Notification mail.

•

Address

: enter the sender’s e-mail address.

OTE

: It is possible that Firewall in the network will prevent

e-mail transmission.

9TROUBLESHOOTING

This chapter gives helpful information for what to

do if you encounter an error.

This chapter includes:

• Clearing Document Jams

• Clearing Paper Jams

• Clearing LCD Error Messages

• Solving Other Problems

ROUBLESHOOTING

9.2

Clearing Document Jams

When a document jams while passing through the ADF

(Automatic Document Feeder), “Document Jam” appears on the

display.

Input Misfeed

Remove any remaining page(s) from the ADF.

Open the ADF cover.

Rotate the bushing on the right end of the ADF roller toward

the ADF ( ) and remove the roller from the slot ( ). Pull

the document gently to the left and out of the ADF.

1 2

ROUBLESHOOTING

9.3

Align the left end of the ADF roller with the slot and push

the right end of the ADF roller into the right slot ( ).

Rotate the bushing on the right end of the roller toward the

document input tray ( ).

Close the ADF cover. Then load the removed page(s), if any,

back into the ADF.

OTE

: To prevent document jams, use the document glass for

thick, thin, or mixed paper-type documents.

Exit Misfeed

Remove any remaining page(s) from the ADF.

Open the document cover and turn the release knob to

remove the misfed documents from the document output

tray.

ROUBLESHOOTING

9.4

Close the document cover. Then load the removed page(s),

if any, back into the ADF.

Roller Misfeed

Remove any remaining page(s) from the ADF.

Open the document cover.

Turn the release knob so that you can easily seize the

misfed page, and remove the page from the roller or the

feed area by carefully pulling it to the right using both

hands.

Close the document cover. Then load the removed page(s),

if any, back into the ADF.

ROUBLESHOOTING

9.5

Clearing Paper Jams

When a paper jam occurs, “Paper Jam” appears on the display.

Refer to the table below to locate and clear the paper jam.

To avoid tearing the paper, pull out the jammed paper gently

and slowly. Follow the instructions in the following sections to

clear the jam.

In Tray 1

Open and close the front door. The jammed paper

automatically exits the machine.

If the paper does not exit, continue to step 2.

Pull Tray 1 open.

Message Location of Jam Go to

Paper Jam 0

Open/Close Door

In the paper tray

(Tray 1 or Tray 2)

below and

page 9.6

Paper Jam 1

Open/Close Door

In the paper exit area page 9.9

Paper Jam 2

Check Inside

In the fuser area or

around the toner

cartridge.

page 9.7

MP Tray Jam In the Multipurpose tray page 9.10

ROUBLESHOOTING

9.6

Remove the jammed paper by gently pulling it straight out.

If there is any resistance and the paper does not move

when you pull, or if you cannot see the paper in this area,

check the fuser area around the toner cartridge. See

page 9.7.

Insert the paper tray into the machine until it snaps into

place.

Open and close the front door to resume printing.

In Optional Tray 2

Pull the optional Tray 2 open.

Remove the jammed paper from the machine.

If there is any resistance and the paper does not move

when you pull, or if you cannot see the paper in this area,

go to step 3.

Pull the standard Tray 1 open.

ROUBLESHOOTING

9.7

Pull the paper straight up and out.

Insert Tray 1 into the machine until it snaps into place.

Open and close the front door to resume printing.

In the Fuser Area or Around the Toner

Cartridge

ARNING

: The fuser area is hot. Take care not to burn your

fingers when removing paper from the machine.

Open the front door and pull the toner cartridge out, lightly

pushing it down.

ROUBLESHOOTING

9.8

Remove the jammed paper by gently pulling it straight out.

Replace the toner cartridge and close the front door.

Printing automatically resumes.

ROUBLESHOOTING

9.9

In the Paper Exit Area

Open and close the front door. The jammed paper

automatically exits the machine.

If the paper does not exit, continue to step 2.

Gently pull the paper out of the front output tray. Skip to

step 6.

If there is any resistance and the paper does not move

when you pull, or if you cannot see the paper in the front

output tray, open the rear door.

ROUBLESHOOTING

9.10

Remove the jammed paper by gently pulling it straight out.

Close the rear door.

Open and close the front door to resume printing.

In the Multipurpose Tray

“MP Tray Jam” appears on the display when you try to print

using the Multipurpose tray and the machine does not detect

paper. This may be a lack of paper or improper paper loading.

If the paper is not feeding properly, pull the paper out of the

machine.

To resume printing, open and close the front door.

ROUBLESHOOTING

9.11

Tips for Avoiding Paper Jams

By selecting the correct paper types, most paper jams can be

avoided. When a paper jam occurs, follow the steps outlined in

“Clearing Paper Jams” on page 9.5.

• Follow the procedures in “Loading Paper” on page 2.7.

Ensure that the adjustable guides are positioned correctly.

• Do not overload the paper tray. Ensure that the paper is

below the paper capacity mark on the inside wall of the

paper tray.

• Do not remove paper from the tray while your machine is

printing.

• Flex, fan, and straighten the paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in the paper tray.

• Use only recommended print materials. See “Paper

Specifications” on page C.6.

• Ensure that the recommended print side of print materials

is facing down in the paper tray and facing up in the

Multipurpose tray.

• If paper jams occur frequently when you print on A5-sized

paper:

- Load the paper into the tray, as shown below.

- Set the page orientation to

Landscape

in the printer

properties window. See page 4.5.

ROUBLESHOOTING

9.12

Clearing LCD Error Messages

Display Meaning Suggested solutions

Cancel ?

1:Yes 2:No

Your machine’s memory

has become full while

trying to store a

document into memory.

To cancel the fax job, press the

button to accept “Yes.”

If you want to send there pages

that have been successfully

stored, press the

button to

accept “No.” You should send the

remaining pages later, when

memory is available.

[Comm. Error] The machine has a

communication problem.

Ask the sender to try again.

Delayed

Function Full

The delayed fax jobs

queue is full.

Cancel unnecessary delayed fax

job.

Document Jam The loaded document

has jammed in the ADF

(Automatic Document

Feeder).

Clear the document jam. See

page 9.2.

[Door Open] The front door is not

securely latched.

Close the door until it locks into

place.

Enter Again You entered an

unavailable item.

Enter the correct item again.

Low Heat Error There is a problem in the

fuser unit.

Unplug the power cord and plug it

back in. If the problem persists,

please call for service.

Open Heat Error

[Over Heat]

Function

Impossible

You have tried to use a

combination of machine

functions that can not be

used at the same time.

Reduce the number of selected

functions or use only one function

at a time.

Group Not

Available

You have tried to select a

group location number

where only a single

location number can be

used, such as when

adding locations for a

broadcast operation.

Use a speed dial number or dial a

number manually using the

number keypad.

ROUBLESHOOTING

9.13

[Incompatible] The remote machine did

not have the requested

feature, such as a

delayed transmission.

This message also occurs

if the remote machine

does not have enough

memory space to

complete the operation

you are attempting.

Reconfirm the remote machine’s

features.

[Jam 1] or [No

Cartridge]

Paper has jammed in the

fuser area.

Or, the toner cartridge is

not installed.

Clear the jam. See page 9.7.

Or, install the toner cartridge. See

page 2.5.

[Line Busy] The receiving party did

not answer or the line is

already engaged.

Try again after a few minutes.

[Line Error] Your machine cannot

connect with the remote

machine or has lost

contact because of a

problem with the phone

line.

Try again. If the problem persists,

wait an hour or so for the line to

clear and try again.

Or, turn the ECM mode on. See

page 7.39.

Load Document You have attempted to

set up a copy or fax

operation with no

document loaded into the

ADF.

Load a document into the ADF and

try again.

[LSU Error] A problem has occurred

in the LSU (Laser

Scanning Unit).

Unplug the power cord and plug it

back in. If the problem persists,

please call for service.

Memory Full The memory is full. Delete unnecessary documents

and retransmit after more

memory becomes available.

Alternatively, split the

transmission into more than one

operation.

MP Tray Jam A paper jam has

occurred in the

Multipurpose tray.

Or, the machine detects

improper feeding from

the Multipurpose tray.

Clear the jam. See page 9.10.

Or, load paper in the Multipurpose

tray correctly. See page 3.6.

Display Meaning Suggested solutions

ROUBLESHOOTING

9.14

[No Answer] The receiving fax

machine has not

answered after several

redial attempts.

Try again. Make sure that the

receiving machine is operational.

No. Not

Assigned

The one-touch or speed

dial location you tried to

use has no number

assigned to it.

Dial the number manually using

the number keypad or assign the

number. For storing a number, see

“Automatic Dialing” on page 7.19.

Invalid Cartridge

No Cartridge

You have used an

unauthorized cartridge.

You must use a approved

cartridge.

No. Not

Available

You have tried to delete

the number for a delayed

fax job.

Verify the number to be deleted

and try again.

Or, delete the number after the

delayed fax job has been sent.

[No Paper]

Add Paper

The paper in the paper

tray has run out.

Load paper in the paper tray. See

page 2.7.

Operation

Not Assigned

You are doing the Add/

Cancel operation, but

there are no jobs

waiting.

Check the display to see if there

are any scheduled jobs. The

display should indicate them in

Standby mode; for example,

Delay Fax.

Paper Jam 0

Open/Close Door

Paper has jammed in the

feeding area of the paper

tray.

Clear the jam. See page 9.5 and

page 9.6.

Paper Jam 1

Open/Close Door

Paper has jammed in the

fuser area.

Clear the jam. See page 9.7.

Paper Jam 2

Check Inside

Paper has jammed in the

paper exit area.

Clear the jam. See page 9.9.

[Power Failure] Power has turned off

then on and the

machine’s memory has

not been saved.

The job which you were trying to

do before the power failure must

be completely re-done.

Priority Fax

Function Full

The priority fax jobs

queue is full.

Cancel unnecessary priority fax

jobs.

[Retry Redial?] The machine is waiting

for a specified time

interval to redial a

previously busy station.

You can press

Enter

immediately redial, or

Clear/

Stop

to cancel the redial

operation.

Display Meaning Suggested solutions

ROUBLESHOOTING

9.15

Scanner Locked The scanner module is

locked

Unlock the scanner (see page 2.3)

and press

Clear/Stop

[Stop Pressed] The

Clear/Stop

button

has been pressed during

a copy or fax operation.

Try again.

Toner E mpty

[Toner Empty]

Replace Toner

The toner cartridge has

run out. The machine

stops printing.

Replace the toner cartridge with a

new one. See page 8.8.

[Toner Low] The toner is almost

empty.

Take out the toner cartridge and

gently shake it. By doing this, you

can temporarily reestablish

printing operations.

Display Meaning Suggested solutions

ROUBLESHOOTING

9.16

Solving Other Problems

The following chart lists some conditions that may occur and the recommended

solutions. Follow the suggested solutions until the problem is corrected. If the

problem persists, please call for service.

Paper Feeding Problems

Condition Suggested solutions

Paper is jammed

during printing.

Clear the paper jam. See page 9.5.

Paper sticks together. • Ensure that there is not too much paper in the paper tray.

The paper tray can hold up to 250 sheets of paper,

depending on the thickness of your paper.

• Make sure that you are using the correct type of paper. See

“Paper Specifications” on page C.6.

• Remove paper from the paper tray and flex or fan the

paper.

• Humid conditions may cause some paper to stick together.

Multiple sheets of

paper do not feed.

• Different types of paper may be stacked in the paper tray.

Load paper of only one type, size, and weight.

• If multiple sheets have caused a paper jam, clear the paper

jam. See page 9.5.

Paper does not feed

into the machine.

• Remove any obstructions inside the machine.

• Paper has not been loaded correctly. Remove paper from

the tray and reload it correctly.

• There is too much paper in the paper tray. Remove excess

paper from the tray.

• The paper is too thick. Use only paper that meets the

specifications required by the machine. See “Paper

Specifications” on page C.6.

The paper keeps

jamming.

• There is too much paper in the paper tray. Remove excess

paper from the tray. If you are printing on special

materials, use the Multipurpose tray.

• An incorrect type of paper is being used. Use only paper

that meets the specifications required by the machine. See

“Paper Specifications” on page C.6.

• There may be debris inside the machine. Open the front

door and remove the debris.

Transparencies stick

together in the paper

exit.

Use only transparencies specifically designed for laser

printers. Remove each transparency as it exits from the

machine.

Envelopes skew or fail

to feed correctly.

Ensure that the paper guides are against both sides of the

envelopes.

ROUBLESHOOTING

9.17

Printing Problems

Condition Possible cause Suggested solutions

The machine

does not print.

The machine is not

receiving power.

Check the power cord connections. Check

the power switch and the power source.

The machine is not

selected as the default

printer.

Select

Printer Driver Type 103 PCL 6

as your default printer in your Windows.

Check the machine for

the following:

• The front door is not

closed.

• Paper is jammed.

• No paper is loaded.

• The toner cartridge

is not installed.

After locating the problem, clear it.

•Close the door.

• Clear the paper jam. See page 9.5.

• Load paper. See page 2.7.

• Install the toner cartridge. See

page 2.5.

If a printer system error occurs, contact

your service representative.

The connection cable

between the computer

and the machine is not

connected properly.

Disconnect the printer cable and

reconnect it.

The connection cable

between the computer

and the machine is

defective.

If possible, attach the cable to another

computer that is working properly and

print a job. You can also try using a

different printer cable.

The port setting is

incorrect.

Check the Windows printer setting to

make sure that the print job is sent to the

correct port, for example, LPT1. If the

computer has more than one port, make

sure that the machine is attached to the

correct one.

The machine may be

configured incorrectly.

Check the printer properties to ensure

that all of the print settings are correct.

The printer driver may

be incorrectly

installed.

Repair the printer software. See

page 2.43.

The machine is

malfunctioning.

Check the display message on the control

panel to see if the machine is indicating a

system error.

The machine

selects print

materials from

the wrong

paper source.

The paper source

selection in the printer

properties may be

incorrect.

For many software applications, the paper

source selection is found under the

Paper

tab within the printer properties. Select

the correct paper source. See page 4.6.

ROUBLESHOOTING

9.18

A print job is

extremely slow.

The job may be very

complex.

Reduce the complexity of the page or try

adjusting the print quality settings.

The maximum print speed of your

machine is 22 PPM for Letter-sized paper

and 20 PPM for A4-sized paper.

If you are using

Windows 98/Me, the

Spooling Setting may

be set incorrectly.

From the

Start

menu, choose

Settings

and

Printers

. Right-click the

Printer

Driver Type 103 PCL 6

machine icon,

choose

Properties

, click the

Details

tab,

and then choose the

Spool Settings

button. Select the desired spool setting.

Half the page is

blank.

The page orientation

setting may be

incorrect.

Change the page orientation in your

application. See page 4.5.

The paper size and the

paper size settings do

not match.

Ensure that the paper size in the printer

driver settings matches the paper in the

tray.

Or, ensure that the paper size in the

printer driver settings matches the paper

selection in the software application

settings you use.

The machine

prints, but the

text is wrong,

garbled, or

incomplete.

The printer cable is

loose or defective.

Disconnect the printer cable and

reconnect. Try a print job that you have

already printed successfully. If possible,

attach the cable and the machine to

another computer and try a print job that

you know works. Finally, try a new printer

cable.

The wrong printer

driver was selected.

Check the application’s printer selection

menu to ensure that your machine is

selected.

The software

application is

malfunctioning.

Try printing a job from another

application.

The operating system

is malfunctioning.

Exit Windows and reboot the computer.

Turn the machine off and then back on

again.

Condition Possible cause Suggested solutions

ROUBLESHOOTING

9.19

Printing Quality Problems

If the inside of the machine is dirty or paper has been loaded improperly, you may

notice a reduction in print quality. See the table below to clear the problem.

Pages print, but

are blank.

The toner cartridge is

defective or out of

toner.

Redistribute the toner, if necessary. See

page 8.7.

If necessary, replace the toner cartridge.

The file may have

blank pages.

Check the file to ensure that it does not

contain blank pages.

Some parts, such as

the controller or the

board, may be

defective.

Contact a service representative.

The illustrations

print incorrectly

in Adobe

Illustrator.

The setting in the

software application is

wrong.

Select

Download as Bit Image

in the

TrueType Options

window of the

Graphic properties and print the

document again.

Condition Possible cause Suggested solutions

Condition Suggested solutions

Light or faded print

If a vertical white streak or faded area appears on the page:

• The toner supply is low. You may be able to temporarily

extend the toner cartridge life. See “Redistributing Toner”

on page 8.7. If this does not improve the print quality,

install a new toner cartridge.

• The paper may not meet paper specifications; for example,

the paper is too moist or too rough. See “Paper

Specifications” on page C.6.

• If the entire page is light, the print resolution setting is too

low or the toner save mode is on. Adjust the print

resolution and turn the toner save mode off. See page 4.8

respectively.

• A combination of faded or smeared defects may indicate

that the toner cartridge needs cleaning. See “Cleaning the

Drum” on page 8.11.

• The surface of the LSU part inside the machine may be

dirty. Clean the LSU (see page 8.4).

AaBbCc

ROUBLESHOOTING

9.20

Toner specs

• The paper may not meet specifications; for example, the

paper is too moist or too rough. See “Paper Specifications”

on page C.6.

• The transfer roller may be dirty. Clean the inside of your

machine. See “Cleaning the Inside” on page 8.3.

• The paper path may need cleaning. See “Cleaning the

Drum” on page 8.11.

Dropouts

If faded areas, generally rounded, occur randomly on the

page:

• A single sheet of paper may be defective. Try reprinting the

job.

• The moisture content of the paper is uneven or the paper

has moist spots on its surface. Try a different brand of

paper. See “Paper Specifications” on page C.6.

• The paper lot is bad. The manufacturing processes can

cause some areas to reject toner. Try a different kind or

brand of paper.

• The toner cartridge may be defective. See “

Vertical

repetitive defects

” on page 9.21.

• If these steps do not correct the problem, contact a service

representative.

Vertical lines

If black vertical streaks appear on the page:

• The drum inside the toner cartridge has probably been

scratched. Remove the toner cartridge and install a new

one. See “Replacing the Toner Cartridge” on page 8.8.

If white vertical streaks appear on the page:

• The surface of the LSU part inside the machine may be

dirty. Clean the LSU (see page 8.4).

Gray background

If the amount of background shading becomes

unacceptable:

• Change to a lighter weight paper. See “Paper

Specifications” on page C.6.

• Check the machine’s environment: very dry (low humidity)

or high humidity (higher than 80% RH) conditions can

increase the amount of background shading.

• Remove the old toner cartridge and install a new one. See

“Replacing the Toner Cartridge” on page 8.8.

Condition Suggested solutions

AaBbCc

ROUBLESHOOTING

9.21

Toner smear

• Clean the inside of the machine. See “Cleaning the Inside”

on page 8.3.

• Check the paper type and quality. See “Paper

Specifications” on page C.6.

• Remove the toner cartridge and install a new one. See

“Replacing the Toner Cartridge” on page 8.8.

Vertical repetitive

defects

If marks repeatedly appear on the printed side of the page at

even intervals:

• The toner cartridge may be damaged. If a repetitive mark

occurs on the page, print a cleaning sheet several times to

clean the cartridge; see “Cleaning the Drum” on

page 8.11. After the printout, if you still have the same

problems, remove the toner cartridge and install a new

one. See “Replacing the Toner Cartridge” on page 8.8.

• Parts of the machine may have toner on them. If the

defects occur on the back of the page, the problem will

likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service

representative.

• If you use inferior quality paper;see “Cleaning the Drum”

on page 8.11.

Background scatter

Background scatter results from bits of toner randomly

distributed on the printed page.

• The paper may be too damp. Try printing with a different

batch of paper. Do not open packages of paper until

necessary so that the paper does not absorb too much

moisture.

• If background scatter occurs on an envelope, change the

printing layout to avoid printing over areas that have

overlapping seams on the reverse side. Printing on seams

can cause problems.

• If background scatter covers the entire surface area of a

printed page, adjust the print resolution through your

software application or the printer properties.

Misformed

characters

• If characters are improperly formed and producing hollow

images, the paper stock may be too slick. Try a different

paper. See “Paper Specifications” on page C.6.

• If characters are improperly formed and producing a wavy

effect, the scanner unit may need service. For service,

contact a service representative.

Condition Suggested solutions

AaBbCc

ROUBLESHOOTING

9.22

Page skew

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See “Paper

Specifications” on page C.6.

• Ensure that the paper or other material is loaded correctly

and the guides are not too tight or too loose against the

paper stack.

Curl or wave

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high temperature

and humidity can cause paper curl. See “Paper

Specifications” on page C.6.

• Turn over the stack of paper in the paper tray. Also try

rotating the paper 180° in the tray.

• Try printing to the rear output slot.

Wrinkles or

creases

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See “Paper

Specifications” on page C.6.

• Turn over the stack of paper in the paper tray. Also try

rotating the paper 180° in the tray.

• Try printing to the rear output slot.

Back of printouts

are dirty

Check for leaking toner. Clean the inside of the machine. See

“Cleaning the Inside” on page 8.3.

Black pages

• The toner cartridge may not be installed properly. Remove

the cartridge and reinsert it.

• The toner cartridge may be defective and need replacing.

Remove the toner cartridge and install a new one. See

“Replacing the Toner Cartridge” on page 8.8.

• The machine may require repair. Contact a service

representative.

Condition Suggested solutions

AaBbCc

ROUBLESHOOTING

9.23

Loose toner

• Clean the inside of the machine. See “Cleaning the Inside”

on page 8.3.

• Check the paper type and quality. See “Paper

Specifications” on page C.6.

• Remove the toner cartridge and install a new one. See

“Replacing the Toner Cartridge” on page 8.8.

• If the problem persists, the machine may require repair.

Contact a service representative.

Character Voids

Character voids are white areas within parts of characters

that should be solid black:

• If you are using transparencies, try another type of

transparency. Because of the composition of

transparencies, some character voids are normal.

• You may be printing on the wrong surface of the paper.

Remove the paper and turn it around.

• The paper may not meet paper specifications. See “Paper

Specifications” on page C.6.

Horizontal stripes

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed improperly. Remove

the cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner

cartridge and install a new one. See “Replacing the Toner

Cartridge” on page 8.8.

• If the problem persists, the machine may require repair.

Contact a service representative.

Curl

If the printed paper is curled or paper does not feed into the

machine:

• Turn over the stack of paper in the input tray. Also try

rotating the paper 180° in the input tray.

• Try printing to the rear output slot.

Condition Suggested solutions

AaBbCc

ROUBLESHOOTING

9.24

Copying Problems

Condition Suggested solutions

Copies are too light or too

dark.

Use the

Darkness

button to darken or lighten the

background of the copies.

Smears, lines, marks, or

spots appears on copies.

• If defects are on the original, press the

Darkness

button to lighten the background of your copies.

• If no defects are on the original, clean the scan unit.

See page 8.5.

Copy image is skewed. • Ensure that the original is face down on the

document glass or face up in the ADF (Automatic

Document Feeder).

• Check that the copy paper is loaded correctly.

Blank copies print out. Ensure that the original is face down on the document

glass or face up in the ADF.

Image rubs off the copy

easily.

• Replace the paper in the paper tray with paper from

a new package.

• In high humidity areas, do not leave paper in the

machine for extended periods of time.

Frequent copy paper jams

occur.

• Fan the stack of paper, then turn it over in the paper

tray. Replace the paper in the tray with a fresh

supply. Check/adjust the paper guides, if necessary.

• Ensure that the paper is the proper paper weight.

75 g/m

(20 lb) bond paper is recommended.

• Check for copy paper or pieces of copy paper

remaining in the machine after a paper jam has

been cleared.

Toner cartridge produces

fewer copies than expected

before running out of toner.

• Your originals may contain pictures, solids, or heavy

lines. For example, your originals may be forms,

newsletters, books, or other documents that use

more toner.

• The machine may be turned on and off frequently.

• The document cover may be left open while copies

are being made.

ROUBLESHOOTING

9.25

Scanning Problems

Condition Suggested solutions

The scanner does not work. • Make sure that you place the document to be

scanned face down on the document glass, or

face up in the Automatic Document Feeder.

• There may not be enough available memory to

hold the document you want to scan. Try the

Prescan function to see if that works. Try

lowering the scan resolution rate.

• Check that the USB or parallel cable is

connected properly.

• Make sure that the USB or parallel cable is not

defective. Switch the cable with a known good

cable. If necessary, replace the cable.

• If you are using a parallel cable, ensure that it is

compliant with IEEE 1284 standards.

• Check that the scanner is configured correctly.

Check scan setting in the SmarThru

Configuration or the application you want to use

to make certain that the scanner job is being

sent to the correct port, for example, LPT1.

The unit scans very slowly. • Check if the machine is printing received data.

If so, scan the document after the received data

has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode

because of the large amount of memory

required to analyze and reproduce the scanned

image. Set your computer to the ECP printer

mode through BIOS setting. It will help to

increase the speed. For details about how to set

BIOS, refer to your computer User’s Guide.

ROUBLESHOOTING

9.26

Fax Problems

Message appears on your

computer screen:

• “Device can't be set to the H/W

mode you want.”

• “Port is being used by another

program.”

•“Port is Disabled.

• “Scanner is busy receiving or

printing data. When the current

job is completed, try again.”

• “Invalid handle.”

• “Scanning has failed.”

• There may be a copying or printing job in

progress. When that job is complete, try your

job again.

• The Selected port is currently being used.

Restart your computer and try again.

• The printer cable may be improperly connected

or the power may be off. You must use a parallel

cable that supports IEEE-1284 bi-directional

communications.

• The scanner driver is not installed or the

operating environment is not set up properly.

• Ensure that the machine is properly connected

and the power is on, Then restart your

computer.

• The USB cable may be improperly connected or

the power may be off.

• Do not use parallel and USB cables at the same

time.

Condition Suggested solutions

The machine is not

working, there is no

display and the buttons

are not working.

• Unplug the power cord and plug it in again.

• Ensure that there is power to the electrical outlet.

No dial tone sounds. • Check that the phone line is connected properly.

• Check that the phone socket in the wall is working by

plugging in another phone.

The numbers stored in

memory do not dial

correctly.

Make sure that the numbers are stored in memory

correctly. Print a Phone Book list, referring to page 7.27.

The document does not

feed into the machine.

• Make sure that the document is not wrinkled and you

are putting it in correctly. Check that the document is

the right size, not too thick or thin.

• Make sure that the ADF (Automatic Document Feeder)

cover is firmly closed.

Faxes are not received

automatically.

• Fax mode should be selected.

• Make sure that there is paper in the tray.

• Check to see if the display shows “Memory Full.”

Condition Suggested solutions

ROUBLESHOOTING

9.27

The machine does not

send.

• Make sure that the document is loaded in the ADF or

on the document glass.

• “TX” should show up on the display.

• Check the fax machine you are sending to, to see if it

can receive your fax.

The incoming fax has

blank spaces or is of poor-

quality.

• The fax machine sending you the fax may be faulty.

• A noisy phone line can cause line errors.

• Check your machine by making a copy.

• The toner cartridge may be empty. Replace the toner

cartridge, referring to page 8.8.

Some of the words on an

incoming fax are

stretched.

The fax machine sending you the fax had a temporary

document jam.

There are lines on the

documents you send.

Check your scanning glass for marks and clean it. See

page 8.5.

The machine dials a

number, but a connection

with the other fax

machine fails.

The other fax machine may be turned off, out of paper,

or cannot answer incoming calls. Speak with the other

machine operator and ask her/him to sort out the

problem.

Documents are not stored

in memory.

There may not be enough memory to store the

document. If the display shows a “Memory Full”

message, delete from memory any documents you no

longer need and then try again to store the document.

Blank areas appear at the

bottom of each page or on

other pages, with a small

strip of text at the top.

You may have chosen the wrong paper settings in the

user option setting. For details about paper settings, see

page 2.21.

Message Confirmation

Report shows: NO DIAL

TONE and a transmission

is not successful.

Turn off Dial Tone Detection feature of your machine.

See page 7.5.

Condition Suggested solutions

ROUBLESHOOTING

9.28

Solving Network Printing Problems

General Problems

Condition Suggested solutions

System does not function

with some wrong values

entered by mistake while

configuring.

Possibly the parameters in the network card are

corrupted. Restart the system and set to factory

defaults. See “Restoring the Network Configuration” on

page A.8.

Not able to access from

SNMP Manager.

Try pinging from the same system on which SNMP

manager is running. If it does not succeed, there must

be a problem with network connectivity between the

manager and the machine. If ping succeeds, verify that

community names with sufficient permissions have been

used.

You cannot see any of

DHCP server, BOOTP

server or RARP server,

when you want to set IP

address to the machine.

You should set IP address, Subnet Mask and Default

Gateway to the machine using Set IP.

You can not print using

TCP/IP protocol.

1.Check whether TCP/IP protocol is installed in your PC.

2.Check whether your PC is on the same network with

the machine.

The name of printer is

displayed empty while

adding a port and the

printer doesn’t function.

Assign IP Address by using the Set IP.

ROUBLESHOOTING

9.29

Windows Problems

Network Scan Problems

Condition Suggested solutions

The test page is not

printed.

Turn off the printer, then turn it back on.

Set IP is unable to

automatically detect

printers.

1.Check LAN cable is connected to the printers.

• Check LAN cable is connected to the printers yourself.

• Make sure that there are the connected printers

shown in network neighborhood. If not, check the

communication status of the printers.

• If IP address is assigned to the computers, try ping

command.

2.If LAN is connected by routers, Set IP is unable to

detect the printers. Make sure the computers and

printers are on the same network segment.

3.Check entry values of IP address, subnet mask and

default gateway.

The printer does not print. 1.Check IP address

2.Check Model name of the driver

3.Try add a port

4.Refer to the "Set IP"

Condition Suggested solutions

I can’t find a scanned

image file.

You can check the scanned file’s destination in the

Advanced Page in the Network Scan program’s Properties

screen.

I can’t find the scanned

image file after scanning.

Check if the scanned file’s application is on your

computer.

Check ‘Open immediately with the default application’ in

the Advanced Page in the Network Scan program’s

Properties screen to open the scanned image

immediately after scanning.

I forgot my ID and PIN. Check your ID and PIN in the Server Page in the Network

Scan program’s Properties screen.

I can’t view the Help file. To view the Help file, you need to have Internet Explorer

4 service pack 2 or above.

ROUBLESHOOTING

9.30

I can’t use the ScanClair

Type 103 program.

Check your operating system.

Supporting operating systems are Windows 98/Me/

NT4.0/2000/XP.

Condition Suggested solutions

10 USING USB FLASH DRIVE

This chapter explains how to use a USB flash drive with

your machine.

This chapter includes:

• About USB Flash Drives

• Installing a USB Flash Drive

• Scanning to USB Flash Drive

• Managing the USB Flash Drive

• Printing From the USB Flash Drive

•Backing Up Data

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About USB Flash Drives

USB flash drives are available with various memory capacities to

give you enough room to store documents, presentations,

downloaded music and videos, high resolution photographs, or

whatever other files you want to take with you.

Simply insert a USB flash drive into the USB port in the front of

your machine and your machine will automatically detect it as a

removable disk drive. Then you can do the following:

• Scan documents and save them on the USB flash drive.

• Print the data stored on the USB flash drive.

• Back up data, such as Phone Book entries and the system

settings of your machine.

• Restore backup files to the machine’s memory.

• Delete scanned images.

• Format the USB flash drive.

• Check the available memory space.

• USB 1.1 or 2.0 memory sticks are supported.

Installing a USB Flash Drive

There is a USB port in the front of your machine. This port is

designed for USB V1.1 and USB V2.0 flash drives.

OTES

• Do not remove the USB flash drive while the machine is in

operation. This may damage your machine.

• If your USB flash drive has certain features, such as security

settings and password settings, your machine may not

automatically detect it. For details about these features, see the

User’s Guide for your USB flash drive.

• You must use only an authorized USB flash driver whose

connector style is A Plug Type. Unauthorized USB flash drives

may not work with your machine.

Use only the metal/shielded USB flash

driver.

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To install a USB flash drive, insert it into the USB port in the front

of your machine.

Once you have installed the USB flash drive, you can

immediately print files stored on it.

Scanning to USB Flash Drive

You can scan a document and save the scanned image on the

USB flash drive. There are two ways of doing this: you can scan

to the USB flash drive using the default settings, or you can

manually select your own settings.

Scanning With Default Settings

Load the document face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Make sure that the USB flash drive is inserted into the USB

port in the front of the machine. If necessary, insert the

flash drive. See page 10.2.

Press

Scan-to

on the control panel.

The first available menu item, “USB Memory,” appears on

the bottom line of the display.

Press

Enter

. The display shows the available memory space

for about 2 seconds and the first available menu item, “Auto

Scan,” appears on the bottom line of the display.

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Press

Enter

to start scanning. The scanned image is saved

on the USB flash drive.

When a document is loaded on the document glass, the

display shows “Another Page?” on the top line after the

page has been scanned into memory. If you have another

page, remove the scanned page and place the next page on

the glass. Select “Yes”. Repeat as necessary.

After all of the pages have been scanned, select “No” when

the display asks “Another Page?.”

To return to Standby mode, press

Clear/Stop

Scanning With Your Own Settings

Load the document face up into the ADF.

Place a single document face down on the document glass.

For details about loading a document, see page 7.6.

Make sure that the USB flash drive is inserted into the USB

port in the front of the machine. If necessary, insert the

flash drive. See page 10.2.

Press

Scan-to

on the control panel.

The first available menu item, “USB Memory,” appears on

the bottom line of the display.

Press

Enter

. The display shows the available memory space

for about 2 seconds and the first available menu item, “Auto

Scan,” appears on the bottom line of the display.

Press the scroll button ( or ) until “Manual Scan” appears

on the bottom line of the display. Press

Enter

Press the scroll button ( or ) and select the size of the

image to be scanned. Press

Enter

Press the scroll button ( or ) and select the file format in

which the document is to be scanned.

Press

Enter

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If you selected “BMP” in step 7, you are asked to select a

color format, Color, Gray, or Mono, by pressing the scroll

button ( or ).

If you selected “PDF” in step 7, you are asked to select a

color format, Color or Mono, by pressing the scroll button (

or ). You can save a multiple-page document as a single

file, the machine displays “Multi-Page Scan” and offers you

the choice of “On” or “Off.” If you select “On” you can save

multiple pages as a single file, but this feature is only

activated when you load your document into the ADF. The

ADF can handle documents of up to 50 pages at a time.

If you selected “TIFF” in step 7, you can save a multiple-

page document as a single file. After you select “TIFF”, the

machine displays “Multi-Page Scan” and offers you the

choice of “On” or “Off.” If you select “On” you can save

multiple pages as a single file, but this feature is only

activated when you load your document into the ADF. The

ADF can handle documents of up to 50 pages at a time.

Press

Enter

to start scanning. The scanned image is saved

on the USB flash drive.

When a document is loaded on the document glass, the

display shows “Another Page?” on the top line after the

document has been scanned into memory. If you have

another page, remove the scanned page and load the next

page on the glass. Select “Yes”. Repeat as necessary.

After all of the pages have been scanned, select “No” when

the display asks “Another Page?.”

To return to Standby mode, press

Clear/Stop

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Managing the USB Flash Drive

Changing the Default Settings

When you scan a document to the USB flash drive, the default

scan options, including scan size and scan format, can be set to

the most frequently used modes. These settings are only

available when you scan to the USB flash drive.

Make sure that the USB flash drive is inserted into the USB

port in the front of the machine. If necessary, insert the

USB flash drive. See page 10.2.

Press

Scan-to

on the control panel.

The first available menu, item “USB Memory,” appears on

the bottom line of the display.

Press

Enter

. The display shows the available memory space

for about 2 seconds and the first available menu item, “Auto

Scan,” appears on the bottom line of the display.

Press the scroll button ( or ) until “Default-Change”

appears on the bottom line of the display.

Press

Enter

The first available menu item, “Scan Size,” appears on the

bottom line.

Press

Enter

Press the scroll button ( or ) and select the size of the

image to be scanned.

Press

Enter

to make your selection.

Press the button to scroll to “Scan Format” and press

Enter

to access the menu.

Press the scroll button ( or ) and select the file format in

which the document is to be scanned. You can select BMP,

TIFF, PDF, or JPEG.

Press

Enter

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If you selected “BMP” in step 10, you are asked to select a

color format, Color, Gray, or Mono, by pressing the scroll

button ( or ).

If you selected “PDF” in step 10, you are asked to select a

color format, Color, or Mono, by pressing the scroll button

( or ). You can save a multiple-page document as a single

file, the machine displays “Multi-Page Scan” and offers you

the choice of “On” or “Off.” If you select “On” you can save

multiple pages as a single file, but this feature is only

activated when you load your document into the ADF. The

ADF can handle documents of up to 50 pages at a time.

If you selected “TIFF” in step 10, you can save a multiple-

page document as a single file. After you select “TIFF”, the

machine displays “Multi-Page Scan” and offers you the

choice of “On” or “Off.” If you select “On” you can save

multiple pages as a single file, but this feature is only

activated when you load your document into the ADF. The

ADF can handle documents of up to 50 pages at a time.

Press

Enter

to make your selection.

To return to Standby mode, press

Clear/Stop

Deleting an Image File

To delete an image file that you scanned and saved on the USB

flash drive:

Make sure that the USB flash drive is inserted into the USB

port in front of the machine. If necessary, insert the USB

flash drive. See page 10.2.

Press

Scan-to

on the control panel.

The first available menu item, “USB Memory,” appears on

the bottom line of the display.

Press

Enter

. The display shows the available memory space

for about 2 seconds and the first available menu item, “Auto

Scan,” appears on the bottom line of the display.

Press the scroll button ( or ) until you see “File Manage”

on the bottom line and press

Enter

The first available menu item, “Delete,” appears on the

bottom line of the display.

Press

Enter

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Press the scroll button( or ) until you find the folder or

file you want and then press

Enter

If you see “D” in the front of a folder name, there are one or

more folders in the selected folder.

If you selected a file in step 6, the display shows the size of

the file for about 2 seconds. Go to the next step.

If you selected a folder, the first file contained in that folder

appears on the bottom line of the display. You can view the

other files in the folder by pressing the scroll button ( or

). When you find the file you want to delete, press

Enter

The display shows the size of the file for about 2 seconds.

When the display asks you to confirm your selection, select

“Yes” to delete the folder or file.

To cancel your selection, select “No” by pressing the scroll

button ( or ).

After deleting, the display asks if you want to delete

another folder or file. Select “Yes” to delete more items, and

repeat from step 6.

Otherwise, select “No” by pressing the scroll button ( or

Formatting the USB Flash Drive

Make sure that the USB flash drive is inserted into the USB

port in the front of the machine. If necessary, insert the

USB flash drive. See page 10.2.

Press

Scan-to

on the control panel.

The first available menu item, “USB Memory,” appears on

the bottom line of the display.

Press

Enter

. The display shows the available memory space

for about 2 seconds and the first available menu item, “Auto

Scan,” appears on the bottom line of the display.

Press the scroll button ( or ) until you see “File Manage”

on the bottom line and press

Enter

Press the scroll button ( or ) until you see “Format” on

the bottom line and press

Enter

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When the display asks you to confirm your selection, select

“Yes” to format the USB flash drive.

To cancel your selection, select “No” by pressing the scroll

button ( or ).

Viewing the USB Memory Status

You can check the amount of memory space available for

scanning and saving documents.

Make sure that the USB flash drive is inserted into the USB

port in the front of the machine. If necessary, insert the

USB flash drive. See page 10.2.

Press

Scan-to

on the control panel.

The first available menu item, “USB Memory,” appears on

the bottom line of the display.

Press

Enter

. The display shows the available memory space

for about 2 seconds and the first available menu item, “Auto

Scan,” appears on the bottom line of the display.

Press the scroll button ( or ) until you see “Check Space”

on the bottom line and press

Enter

The available memory space appears on the display.

To return to the Standby mode, press

Clear/Stop

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Printing From the USB Flash Drive

You can directly print files stored on the USB flash drive. You can

print TIFF, BMP, JPEG, and PRN files.

Direct Print option supports:

• PRN : PCL6 Compatible

• BMP : BMP Uncompressed

• TIFF : TIFF 6.0 Baseline

1988-1997, Sam Leffler

1991-1997, Silicon Graphics, Inc.

•JPEG : JPEG Baseline

PRN files can be created by selecting

when your file is

open, selecting your machine in the

Name

section of the Print

window, and then selecting the

Print to file

check box. Save the

newly made PRN file to the USB flash drive. Only PRN files

created in this fashion can be printed directly from the USB flash

drive to the machine.

Insert the USB flash drive into the USB port in the front of

your machine. For details, see page 10.2.

You can also press

Direct Print

without installing the USB

flash drive.

Your machine automatically detects the USB flash drive and

reads data stored on it.

Press the scroll button ( or ) to select the folder or file

you want to print and press

Enter

If you see “D” in the front of a folder name, there are one or

more folders in the selected folder.

If you selected a file in step 2, go to the next step.

If you selected a folder in step 2, the first file name in the

folder appears on the bottom line of the display. You can

also view the other files in the folder by pressing the scroll

button ( or ). When you find the file that you want to

print, go to step 4.

To print the selected file, press

Enter

Start

, or

Direct

If you selected a TIFF, BMP, or JPEG file in step 2, you can

select the number of copies to be printed by pressing the

scroll button ( or ) or entering the number using the

numeric keys. Then press

Enter

to print the file.

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After printing the file, the display asks if you want to print

another job. Select “Yes” to print anther jobs, and repeat

from step 2. Otherwise, select “No”.

To return to Standby mode, press

Clear/Stop

Backing Up Data

Your data in the machine’s memory are accidentally erased due

to power failure or storage failure. Backup helps you protect

your Phone Book entries and the system settings by storing

them as backup files on the USB flash drive.

To back up the data:

Insert the USB flash drive. For details, see page 10.2.

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until you see “Export

Setting” on the bottom line and press

Enter

If you want to back up the Phone Book entries, when

“Phone Book” appears on the bottom line, press

Enter

If you want to back up the system settings of the machine,

select “All Settings” by pressing the scroll button ( or )

and press

Enter

The data is backed up in the USB flash drive.

If the file name is already stored on the USB flash drive,

you are asked to overwrite it. Select “Yes” to overwrite the

data.

Otherwise, select “No” by pressing the scroll button

( or ).

To return to Standby mode, press

Clear/Stop

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To restore the data:

Insert the USB flash drive. For details, see page 10.2.

Press

until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until you see “Import

Setting” on the bottom line and press

Enter

Select the data type you want to restore, either “Phone

Book” or “All Settings” and press

Enter

Select the file you want to restore and press

Enter

The first available menu item, “Yes,” appears on the bottom

line.

Press

Enter

to restore the backup file to the machine.

To return to Standby mode, press

Clear/Stop

If you work in a networked environment, the machine

can be shared by other users on the network.

This chapter includes:

• Setting Up a Locally-Shared Machine

• Setting Up a Network-Connected Machine

USING YOUR MACHINE ON

A NETWORK

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Setting Up a Locally-Shared

Machine

In Windows 98/Me

OTE

: Printer driver does not support Windows 95.

Setting Up the Host Computer

Start Windows.

From the

Start

menu, select

Control Panel

from

Settings

and double-click on the

Network

icon.

Check the

File and Print Sharing

box, and click

. Close

the window.

From the

Start

menu, select

Printers

from

Settings

and

double-click your machine name.

Select

Properties

in the

Printer

menu.

Click the

Sharing

tab and check the

Shared As

box. Fill in

the

Shared Name

field and click

Setting Up the Client Computer

Right-click the Windows

Start

button and select

Explorer

Open your network folder in the left column.

Right-click the shared name and select

Capture Printer

Port

Select the port you want, check the

Reconnect at log on

box

, and click

From the

Start

menu, select

Settings

and then

Printers

Double-click your machine icon.

From the

Printer

menu, select

Properties

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From the

Details

tab, select the printer port and click

In Windows NT 4.0/2000/XP

Setting Up the Host Computer

Start Windows.

For Windows NT 4.0/2000, from the

Start

menu, select

Settings

and then

Printers

For Windows XP, from the

Start

menu, select

Printers and

Faxes

Double-click your machine icon.

From the

Printer

menu, select

Sharing

For Windows NT 4.0, check the

Shared

box.

For Windows 2000, check the

Shared As

box.

For Windows XP, check the

Share this printer

box.

Fill in the

Shared Name

field and click

Setting Up the Client Computer

Right-click the Windows

Start

button and select

Explorer

Open your network folder in the left column.

Click the shared name.

For Windows NT 4.0/2000, from the

Start

menu, select

Settings

and

Printers

For Windows XP, from the

Start

menu, select

Printers and

Faxes

Double-click your machine icon.

From the

Printer

menu, select

Properties

From the

Ports

tab, click

Add Port

Select

Local port

and click

New Port

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In the

Enter a port name

field, enter the shared name.

Click

and click

For Windows NT 4.0, click

For Windows 2000/XP, click

Apply

and click

Setting Up a Network-Connected

Machine

You have to set up the network protocols on the machine to use

it as your network printer.

You can configure the basic network parameters through the

machine’s control panel. Use the machine’s control panel to do

the following:

• Print a Network Configuration Page

• Configure TCP/IP

Configuring Network Parameters on the

Control Panel

Supported Operating Systems

OTES

• The operating systems supported by the network card may be

different from the operating systems supported by the machine.

The following table shows the network environments supported

by the machine.

• Printer driver does not support Windows 95.

• TCP/IP: Transmission Control Protocol/Internet Protocol

Item Requirements

Network Interface 10/100 Base-TX

Network Operating

System Windows 98/Me/NT 4.0/2000/XP

Network Protocols TCP/IP on Windows

Dynamic Addressing

Server DHCP, BOOTP

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• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

Printing a Network Configuration Page

The Network Configuration page shows how the network

interface card on your machine is configured. The default

settings which are suitable for most applications are enabled.

Press

until you see “Network Setup” on the top line

of the display.

Press the scroll button ( or ) until “Print Net CFG”

displays on the bottom line.

Press

Enter

The first available menu item, “Yes,” displays on the bottom

line.

Press

Enter

The Network Configuration page (NETWOR PRINTER CARD

TEST PAGE) prints out.

Setting Network Protocols

When you first install the machine, all supported network

protocols are enabled when you turn the machine on. If a

network protocol is enabled, the machine may actively transmit

on the network even when the protocol is not in use. This may

increase network traffic slightly. To eliminate unnecessary

traffic, you can disable unused protocols.

Press

until you see “Network Setup” on the top line

of the display.

Press the scroll button ( or ) until “Config Network”

displays on the bottom line.

Press

Enter

to access the menu.

Press the scroll button ( or ) until you see the desired

protocol on the bottom line.

Press

Enter

If you selected “TCP/IP,” assign a TCP/IP address. For

details, see page A.6.

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Press

Enter

to save the selection.

Press

Clear/Stop

to return to Standby mode.

Configuring TCP/IP

Your machine can be set up with a variety of TCP/IP networks

information, such as an IP address, a Subnet Mask, and a

Gatway. There are several ways in which your machine can be

assigned a TCP/IP address, depending on your network.

• Static Addressing: A TCP/IP address is assigned manually

by the system administrator.

• Dynamic Addressing BOOTP/DHCP (default): A TCP/IP

address is assigned automatically by the server.

OTE

: Before configuring the TCP/IP, you need to set network

protocol to TCP/IP.

Static Addressing

To enter the TCP/IP address from your machine’s control panel,

take the following steps:

Press

until you see “Network Setup” on the top line

of the display.

Press the scroll button ( or ) until “Config Network”

displays on the bottom line.

Press

Enter

to access the menu.

The first available menu item, “TCP/IP,” appears on the

bottom line.

Press

Enter

The first available menu item, “Manual,” appears on the

bottom line.

Press

Enter

The first available menu item, “IP Address,” displays on the

bottom line.

Press

Enter

to access the IP Address menu.

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An IP address consists of 4 bytes.

Press the scroll button ( or ) to enter a number between

0 and 255 and press

Enter

Upper Level

to move

between bytes. Enter a number using the number keypad

and use the scroll button ( or ) to move between bytes.

Repeat step 7 to complete the address from the 1st byte to

the 4th byte.

Press

Enter

To select other parameters, such as a Subnet Mask or a

Gateway, press the scroll button ( or ) until the desired

item displays on the bottom line. Press

Enter

Repeat steps 7 through 9 to configure the other TCP/IP

parameters.

Press

Clear/Stop

to return to Standby mode.

Dynamic Addressing (BOOTP/DHCP)

To have the TCP/IP address assigned automatically by the

server, take the following steps:

Press

until you see “Network Setup” on the top line

of the display.

Press the scroll button ( or ) until “Config Network”

appears on the bottom line.

Press

Enter

The first available menu item, “TCP/IP,” appears on the

bottom line.

Press the scroll button ( or ) to display “DHCP” on the

bottom line and press

Enter

To assign the address from the BOOTP server, press

Enter

when “BOOTP” displays on the bottom line.

Enter a number between 0

and 255 for each byte.

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Restoring the Network Configuration

You can return the network configuration to its default settings.

Press

until you see “Network Setup” on the top line

of the display.

Press the scroll button ( or ) until “Set To Default”

displays on the bottom line.

Press

Enter

The first available menu item, “Yes,” displays on the bottom

line.

Press

Enter

to restore the network configuration.

Power the machine off and back on, or reboot the network

interface card.

Rebooting the Network Interface Card

You can simply reboot the network interface card without

turning your machine off and back on.

Press

until you see “Network Setup” on the top line

of the display.

The first available item, “Reset Network,” displays on the

bottom line.

Press

Enter

The first available menu item, “Yes,” displays on the bottom

line.

Press

Enter

to reboot the network interface card.

Your machine has been optimized to meet most of your

printing needs. Recognizing that each user may have

different requirements, however, there are several

options available to enhance your machine’s capabilities.

This chapter includes:

• Installing Memory DIMM

• Installing an Optional Tray

INSTALLING MACHINE

OPTIONS

NSTALLING

ACHINE

PTIONS

B.2

Installing Memory DIMM

Your machine has dual in-line memory module (DIMM) slot. Use

this DIMM slot to install more memory option for the machine.

OTES

• Your machine has 32 MB of memory which can be expanded to

160 MB. Use only a Manufacture-approved DIMM, part numbers

Memory Unit Type SA 32MB or Memory Unit Type SA 128MB.

Contact your Manufacture dealer.

• Static electricity can damage DIMMs. When handling a DIMM,

either wear an antistatic wrist strap, or frequently touch the

surface of the DIMM antistatic package and then touch bare

metal on the machine.

Turn the machine off and unplug all cables from the

machine.

Hold the control board cover and remove it.

Completely open the latches on each side of the DIMM slot.

NSTALLING

ACHINE

PTIONS

B.3

Remove the memory DIMM from its antistatic package.

Locate the alignment notches on the bottom edge of each

DIMM.

Holding the memory DIMM by the edges, align the notches

on the memory DIMM with the grooves at the top of the

memory DIMM slot.

Push the DIMM straight into the DIMM slot until it snaps into

place. Make sure the latches fit over the notches located on

either side of the DIMM.

Connection

points

Notches

Groove

Notch

Latch

Notch

NSTALLING

ACHINE

PTIONS

B.4

Replace the control board cover.

Reconnect the power cord and printer cable, and turn the

machine on.

Removing a Memory DIMM

Follow steps 1 through 2 on page B.2 to access the control

board.

Push the latches at both ends of the DIMM slot away from

the DIMM. Pull out the DIMM.

Place the DIMM in its original packaging or wrap it with a

sheet of thin metal, such as aluminium foil, and store it in a

box.

Follow from step 7 on page B.4.

NSTALLING

ACHINE

PTIONS

B.5

Installing an Optional Tray

You can increase the paper handling capacity of your machine

by installing an optional Tray 2. This tray holds 250 sheets of

paper.

Turn the machine off and unplug all cables from the

machine.

Remove the packing material from the tray and remove the

tape fixing the interface cable to the tray.

Find the location of the connector and the optional tray

positioners.

NSTALLING

ACHINE

PTIONS

B.6

Place the machine over the tray, aligning the feet on the

machine with the positioners on the tray.

Plug the interface cable of the tray into the connector on the

back of the machine.

Load paper in the tray. The instructions for loading paper in

this tray are the same as for loading the standard paper

tray. See page 2.7.

After loading paper, you need to set the paper type and size

for Tray 2. See page 2.21.

Reconnect the power cord and cables and then turn the

machine on.

Lifting handles are

located at the

lower edge of both

sides of the

machine.

NSTALLING

ACHINE

PTIONS

B.7

Setting Tray 2 in the Printer Properties

If you installed Tray 2 with your machine on, the machine does

not recognize it. In this case, you need to set the tray in the

printer properties window so that you can use it for PC printing.

The procedure for setting the tray may differ depending on the

selected printer driver.

To set the tray in the printer properties of the PCL 6 printer

driver:

OTE

: Printer driver does not support Windows 95.

Click the Windows

Start

menu.

For Windows 98/Me/NT 4.0/2000, select

Settings

and then

Printers

For Windows XP, select

Printers and Faxes

Select the

Printer Driver Type 103 PCL 6

machine icon.

Click the right mouse button on the machine icon and select

Properties

Click the

Printer

tab, and select

Tray 2

from the

Optional

Tray

drop-down list.

Click

NSTALLING

ACHINE

PTIONS

B.8

EMO

CSPECIFICATIONS

This chapter includes:

• General Specifications

• Scanner and Copier Specifications

• Printer Specifications

• Facsimile Specifications

• Paper Specifications

PECIFICATIONS

C.2

General Specifications

Item Description

Automatic document

feeder Up to 50 sheets (20 lb, 75 g/m

)

ADF document size Width: 142 to 216 mm (5.6 to 8.5 inches)

Length: 148 to 356 mm (5.8 to 14 inches)

Paper input capacity

Paper tray (standard Tray 1 and optional Tray 2): 250

sheets (weight: 75 g/m

, 20 lb)

Multipurpose tray: 50 sheets for plain paper (weight: 75

g/m

, 20 lb), 5 sheets for card stock, labels,

transparencies, and envelopes

Paper output capacity Front output tray: 150 sheets (face down)

Rear output slot: 1 sheet (face up)

Paper type

Paper tray: Plain paper (60 ~ 90 g/m

, 16 ~ 24 lb)

Multipurpose tray: Plain paper, Transparencies, Labels,

Card, Post card, Envelopes (60 ~ 120 g/m

, 16 ~ 32 lb)

Consumables 1-piece toner cartridge system

Power requirements 100 - 127 VAC, 50/60 Hz, 5.0 A

220 - 240 VAC, 50/60 Hz, 2.6 A

Power consumption Sleep mode: 30 W

Average: 400 W

Noise

Standby mode: Less than 39 dBA

Printing: Less than 54 dBA

Copy: Less than 55 dBA

Warm-up time Less than 42 seconds

Operating conditions Temperature: 50

F to 89

F (10

C to 32

Humidity: 20 % to 80 % RH

LCD 16 characters x 2 lines

Toner cartridge life

5,000 or 3,500 pages at ISO/IEC 19752 5% coverage

(ships with 3,500 pages Start Toner Cartridge)

SET dimension

(W x D x H) 450 x 435 x 457 mm

Weight

Net: 17 Kg (including consumables)

Gross: 21 Kg (including consumables, accessories and

package)

Package weight Paper: 2.8 Kg

Plastic: 0.7 Kg

Duty cycle (Monthly) Up to 15,000 pages

PECIFICATIONS

C.3

Scanner and Copier Specifications

*Sound Pressure Level, ISO7779

**The number of pages may be affected by operating environment, printing interval, media type, and

media size.

Item Description

Compatibility TWAIN standard

Scanning method ADF and Flat-bed Color CCD (Charge Coupled Device)

module

Resolution Optical: 600 x 1200 dpi (Mono and color)

Enhanced: 4,800 x 4,800 dpi (USB)

Effective scanning length Platen: 293 mm (11.5 in.)

ADF: 356 mm (14 in.)

Effective scanning width Max. 208 mm (8.2 in.)

Color bit depth 24 bit

Mono bit depth 1 bit for Text mode

8 bit for Gray mode

Scan speed

27 seconds (Text mode)

75 seconds (Gray mode)

150 seconds (Color mode)

Copy speed

*Copy Speed is based on Single Document Multiple Copy.

Letter: Up to 22 pages per minute

A4: Up to 20 pages per minute

Copy resolution Scan: 600 x 300 (Text, Mixed) / 600 x 600 (Photo)

Print: 600 x 600 (Text, Mixed, Photo)

Zoom rate Platen: 25 ~ 400 %

ADF: 25 ~ 100 %

Multiple copies 1-99 pages

Gray scale 128 levels

PECIFICATIONS

C.4

Printer Specifications

Item Description

Printing method Laser Beam Printing

Printing speed

*Print speed will be affected by operating system used, computing performance, application software,

connecting method, media type, media size, and job complexity.

Letter: Up to 22 PPM (pages per minutes)

A4: Up to 20 PPM (pages per minutes)

First Print Out Time Standby mode: 10 seconds (from Ready)

Power save mode: 50 seconds (from Ready)

Paper size

Paper tray: Letter, A4, Legal, Folio, Executive, B5, A5

Multipurpose tray: Letter, Legal, A4, Folio, Executive,

A5, A6, Envelope 10, Envelope DL, Envelope C5,

Envelope C6, JIS B5, Monarch Envelope

* Min.: 76 x 127 mm (3 x 5 in.)

Max.: 216 x 356 (8.5 x 14 in.)

Printer resolution 600 x 600 dpi (1200 x 600 dpi)

Emulation PCL 6

Compatible

**Compatible with PCL6 Version 2.1

Printer drivers PCL driver: Windows 98/2000/NT 4.0/Me/XP

Memory

32 MB (Max. 160 MB)

32, 128 MB optional memory available

Use only the

Manufacture

-approved DIMM.

32 MB: Memory Unit Type SA 32MB;

128 MB: Memory unit Type SA 128MB

Interface IEEE 1284 Parallel, USB 2.0, Ethernet 10/100 Base TX

(Internal)

PECIFICATIONS

C.5

Facsimile Specifications

Item Description

Compatibility ITU-T Group 3

Applicable line Public Switched Telephone Network (PSTN) or behind

PABX

Data coding MH/MR/MMR (ECM Mode) and JPEG for color fax

transmission

Modem speed 33.6 Kbps

Transmission speed

Approx. 3 seconds/page

* Transmission time applies to memory transmission of

text data with ECM compression using only ITU-T No.1

Chart.

Maximum document length Platen: 297 mm

ADF: 400 mm

Paper size (for printing

recorded date) Letter, A4, Legal

Resolution

Standard: 203 x 98 dpi

Fine: 203 x 196 dpi

Super Fine: 300 x 300 dpi / 203 x 392 dpi

User memory 4 MB (320 pages)

Halftone 256 levels

Auto dialer One-touch dialing (up to 40 numbers)

Speed dialing (up to 200 numbers))

PECIFICATIONS

C.6

Paper Specifications

Overview

Your machine accepts a variety of print materials, such as cut-sheet paper (including

up to 100% recycled fiber content paper), envelopes, labels, transparencies and

custom-size paper. Properties, such as weight, composition, grain and moisture

content, are important factors affecting the machine’s performance and the output

quality. Paper that does not meet the guidelines outlined in this user’s guide can

cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

OTES

• Some paper may meet all of the guidelines in this guide and still not produce

satisfactory results. This may be the result of improper handling, unacceptable

temperature and humidity levels, or other variables over which Manufacture has no

control.

• Before purchasing large quantities of paper, insure the paper meets the requirements

specified in this user’s guide.

• Using paper that does not meet these specifications may cause problems, requiring

repairs. These repairs are not covered by Manufacture's warranty or service

agreements.

PECIFICATIONS

C.7

Supported Sizes of Paper

OTE

: You may experience jams when using print materials with a length of less than

127 mm (5 in.). For optimum performance, ensure that you are storing and handling the

paper correctly. Please refer to “Paper Storage Environment” on page C.9.

Paper Dimensions

*The machine supports a wide range of media sizes. See “Paper Type, Input Sources, and Capacities” on

page 3.2.

Weight Capacity

**Capacity may differ depending on media weight, thickness, and environmental conditions.

Letter 8.5 x 11 in.

(216 x 279 mm)

• 60 to 90 g/m

bond (16 to

24 lb) for the

paper tray

• 60 to 163 g/m

bond (16 to

43 lb) for the

Multipurpose

tray

• 250 sheets of 75

g/m

bond (20

lb) paper for the

paper tray

•50 sheet of

paper for the

Multipurpose

tray

A4 210 x 297 mm

(8.3 x 11.7 in.)

Executive 7.25 x 10.5 in.

(191 x 267 mm)

Legal 8.5 x 14 in.

(216 x 356 mm)

Folio 216 x 330 mm

(8.5 x 13 in.)

Oficio 216 x 343 mm

(8.5 x 13.5 in.)

B5 (JIS) 182 x 257 mm

(7.2 x 10 in.)

B5 (JIS) 176 x 250 mm

(6.7 x 9.9 in.)

A5 148 x 210 mm

(5.8 x 8.2 in.)

Minimum size (custom) 76 x 127 mm

(3 x 5 in) 60 to 163 g/m

bond (16 to

43 lb)

5 sheets of paper

for the

Multipurpose tray

Maximum size 216 x 356 mm

(8.5 x 14 in)

Transparency

Same minimum

and maximum

paper sizes as

listed above.

138 to 148 g/m

Labels 120 to 150 g/m

Cards 60 to 163 g/m

Envelopes 60 to 90 g/m

PECIFICATIONS

C.8

Guidelines for Using Paper

For the best result, use conventional 75 g/m

(20 lb) paper. Ensure that the paper is

of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles,

voids, and curled or bent edges.

If you are unsure of what type of paper you are loading, such as bond or recycled

paper, check the label on the package.

The following problems may cause print quality deviations, jamming or even damage

to the machine:

OTES

• Do not use letterhead paper printed with low-temperature inks, such as those used in

some types of thermography.

• Do not use raised or embossed letterhead.

• The machine uses heat and pressure to fuse toner to the paper. Insure that any colored

paper or preprinted forms use inks that are compatible with this fusing temperature

(200 °C or 392 °F for 0.1 second).

Symptom Problem with Paper Solution

Poor print quality or toner

adhesion, problems with

feeding

Too moist, too rough, too

smooth or embossed;

faulty paper lot

Try another kind of paper,

between 100 ~ 400

Sheffield, 4 ~ 5 %

moisture content.

Dropout, jamming, curl Stored improperly Store paper flat in its

moisture-proof wrapping.

Increased gray background

shading/printer wear Too heavy Use lighter paper, use the

rear output slot.

Excessive curl problems with

feeding

Too moist, wrong grain

direction or short-grain

construction

• Use the rear output slot.

• Use long-grain paper.

Jamming, damage to

machine Cutouts or perforations Do not use paper with

cutouts or perforations.

Problems with feeding Ragged edges Use good quality paper.

PECIFICATIONS

C.9

Paper Specifications

Paper Output Capacity

Paper Storage Environment

Paper storage environmental conditions directly affect the feed operation.

Ideally, the machine and paper storage environment should be at or near room

temperature, and not too dry or humid. Remember that paper is hygroscopic; it

absorbs and loses moisture rapidly.

Heat works with humidity to damage paper. Heat causes the moisture in paper to

evaporate, while cold causes it to condense on the sheets. Heating systems and air

conditioners remove most of the humidity from a room. As paper is opened and used,

it loses moisture, causing streaks and smudging. Humid weather or water coolers can

cause the humidity to increase in a room. As paper is opened and used it absorbs any

excess moisture, causing light print and dropouts. Also, as paper loses and gains

moisture it can become distorted. This can cause paper jams.

Care should be taken not to purchase more paper than can be used in a short time

(about 3 months). Paper stored for long periods may experience heat and moisture

extremes, which can cause damage. Planning is important to prevent damage to

large supplies of paper.

Category Specifications

Acid content 5.5 pH or lower

Caliper 0.094 ~ 0.18 mm (3.0 ~ 7.0 mils)

Curl in ream Flat within 5 mm (0.02 in.)

Cut edge conditions Cut with sharp blades with no visible fray.

Fusing compatibility

Must not scorch, melt, offset or release hazardous

emissions when heated to 200 °C (392 °F) for 0.1

second.

Grain Long grain

Moisture content 4 % ~ 6 % by weight

Smoothness 100 ~ 400 Sheffield

Output Location Capacity

Face-down output tray 150 sheets of 75 g/m

bond (20 lb) paper

Face-up output slot 1 sheet of 75 g/m

bond (20 lb) paper

PECIFICATIONS

C.10

Unopened paper in sealed reams can remain stable for several months before use.

Opened packages of paper have more potential for environment damage, especially

if they are not wrapped with a moisture-proof barrier.

The paper storage environment should be properly maintained to ensure optimum

performance. The required condition is 20 to 24 °C (68 to 75 °F), with a relative

humidity of 45 % to 55 %. The following guidelines should be considered when

evaluating the paper’s storage environment:

• Paper should be stored at or near room temperature.

• The air should not be too dry or too humid.

• The best way to store an opened ream of paper is to rewrap it tightly in its

moisture-proof wrapping. If the machine environment is subject to extremes,

unwrap only the amount of paper to be used during the day’s operation to

prevent unwanted moisture changes.

Envelopes

Envelope construction is critical. Envelope fold lines can vary considerably, not only

between manufacturers, but also within a box from the same manufacturer.

Successful printing on envelopes depends upon the quality of the envelopes. When

selecting envelopes, consider the following components:

• Weight: The weight of the envelope paper should not exceed 90g/m

(24lb) or

jamming may occur.

• Construction: Prior to printing, envelopes should lie flat with less than 6mm

(0.25in.) curl, and should not contain air.

• Condition: Envelopes should not be wrinkled, nicked or otherwise damaged.

• Temperature: You should use envelopes that are compatible with the heat and

pressure of the machine.

• Size: You should only use envelopes within the following size ranges.

OTES

• Use only the manual feeder to print envelopes.

• You may experience some paper jams when using any media with a length less than

140 mm

(

5.5 in.). This may be caused by paper that has been affected by

environmental conditions. For optimum performance, make sure you are storing and

handling the paper correctly. Please refer to “Paper Storage Environment” on page C.9.

Minimum Maximum

Multipurpose tray 76 x 127 mm

(3 x 5 in.)

216 x 356 mm

(8.5 x 14 in.)

PECIFICATIONS

C.11

Envelopes with Double Side Seams

Double side-seams construction has vertical seams at both ends of the envelope

rather than diagonal seams. This style may be more likely to wrinkle. Be sure the

seam extends all the way to the corner of the envelope as illustrated below.

Envelopes with Adhesive Strips or Flaps

Envelopes with a peel-off adhesive strip or with more than one flap that folds over to

seal must use adhesives compatible with the heat and pressure in the machine. The

extra flaps and strips might cause wrinkling, creasing or even jams and may even

damage the fuser.

Envelope Margins

The following gives typical address margins for a commercial #10 or DL envelope.

OTES

• For the best print quality, position margins no closer than 15 mm (0.6 in.) from the

edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

Envelope Storage

Proper storage of envelopes helps contribute to print quality. Envelopes should be

stored flat. If air is trapped in an envelope, creating an air bubble, then the envelope

may wrinkle during printing.

Type of Address Minimum Maximum

Return address 15 mm (0.6 in.) 51 mm (2 in.)

Delivery address 51 mm (2 in.) 90 mm (3.5 in.)

Correct

Incorrect

PECIFICATIONS

C.12

Labels

OTES

• To avoid damaging the machine, use only labels recommended for laser printers.

• To prevent serious jams, always use the manual feeder to print labels and always use

the rear output tray.

• Never print on the same sheet of labels more than once and never print on a partial

sheet of labels.

When selecting labels, consider the quality of each component:

• Adhesives: The adhesive material should be stable at 180°C (356°F), the

machine’s fusing temperature.

• Arrangement: Only use labels with no exposed backing between them. Labels

can peel off sheets with spaces between the labels, causing serious jams.

• Curl: Prior to printing, labels must lie flat with no more than 13mm (5in.) of

curl in any direction.

• Condition: Do not use labels with wrinkles, bubbles or other indications of

separation.

Transparencies

Transparencies used in the machine must be able to withstand 180°C (356°F), the

machine’s fusing temperature.

OTE

: To avoid damaging the machine, use only transparencies recommended for use

in laser printers.

INDEX

Numerics

2/4-up, special copy 5.12

2-side, special copy 5.11

adding documents 7.32

ADF (Automatic Document Feeder),

load 5.5, 7.6

auto fit, special copy 5.11

automatic dialing

group 7.23

one-touch 7.19

speed 7.21

automatic redialing 7.13

broadcasting faxes 7.28

canceling

copy 5.5

fax 7.12

print 4.3

scan 6.6, 6.8

scheduled faxes 7.33

CCD power save mode, use 2.24

characters, enter 2.18

cleaning

drum 8.11

inside 8.3

LSU 8.4

outside 8.3

scan unit 8.5

clone, special copy 5.10

collation, special copy 5.10

components 1.4

connection

AC power 2.15

extension phone 2.11

parallel 2.13

telephone line cord 2.11

USB 2.13

contrast, copy 5.7

control panel 1.6

copying

collation 5.10

contrast 5.7

default setting, change 5.14

from ADF 5.5

from document glass 5.4

number of pages 5.9

original type 5.7

time out, set 5.15

date and time, set 2.20

delayed fax 7.29

DIMM

installing B.2

removing B.4

display language, change 2.16

document

jam, clear 9.2

ADF

5.5, 7.6

document glass

5.4, 7.7

preparing 5.3

document glass

cleaning 8.5

loading 7.7

DRPD (Distinctive Ring Pattern

Detection) 7.17

drum, clean 8.11

error messages 9.12

Favorite setting, use 4.12

fax system, set

advanced settings 7.37

basic settings 7.3

fit to page

copying 5.11

printing 4.16

front output tray, use 3.10

graphic properties, set 4.8

group dial

dialing 7.25

editing 7.24

setting 7.23

help, use 4.12

image mode 4.8

installing

Local printing 2.29

Custom Installation

2.31

Typical Installation

2.29

Memory B.2

Network printing 2.34

Custom Installation

2.37

Typical Installation

2.34

optional Tray2 B.5

Set IP 2.46

SmarThru 2.41

toner cartridge 2.5

Windows software 2.28

jam, clear

document 9.2

paper 9.5

loading, paper

in the multipurpose tray 3.6

in the paper tray 2.7

using the manual feed 3.8

machine ID, set 2.17

manual feed mode, use 3.8

memory DIMM

installing B.2

removing B.4

memory, clear 8.2

MFP driver, install

Windows 2.28

multipurpose tray, use 3.6

network printing

locally shared printer, set A.2

network-connected printer, set A.4

parameters, configure A.4

Network Scan 6.9

Network Scan Driver 6.12

uninstalling 2.45

notifying toner low 8.10

n-up (multiple pages per sheet)

copying 5.12

printing 4.13

one-touch dial

dialing 7.20

storing 7.19

option, install

memory DIMM B.2

paper tray 2 B.5

orientation, print 4.5

output location, select 3.10

overlay, use 4.21

paper guidelines 3.3

paper jam, clear 9.5

paper level indicator 3.5

paper load

in manual feeder 3.8

in paper tray 2.7

in the multipurpose tray 3.6

paper load capacity 3.2

paper size, set

paper tray 2.21

print 4.6

paper source, set 4.7

paper type, set

paper tray 2.21

print 4.7

parallel, connect 3.7

poster

copying 5.13

printing 4.14

power save mode, use 2.24

print order, set 4.11

print quality problems, solve 9.19

print resolution 4.8

printer driver, install

Windows 2.28

printer properties

Windows 4.4

Printer Settings Utility

installing 2.29

starting 2.48

tabs 2.49

uninstalling 2.44

printing

fitting to a selected paper size 4.16

from Windows 4.2

multiple pages on one sheet 4.13

Phone Book list 7.27

posters 4.14

reduced or enlarged document 4.17

reports 7.35

using overlays 4.21

watermarks 4.18

priority fax 7.31

problem, solve

copying 9.24

error messages 9.12

faxing 9.26

Network Printing 9.28

paper feeding 9.16

printing 9.17

printing quality 9.19

scanning 9.25

rear output slot, use 3.11

receive mode, set 7.3

receiving a fax

in Ans/Fax mode 7.16

in DRPD mode 7.17

in Fax mode 7.15

in Secure Receiving mode 7.34

in Tel mode 7.15

in the memory 7.18

redialing

automatically 7.13

manually 7.12

reduced/enlarged

copying 5.8

printing 4.17

replacing

toner cartridge 8.8

reports, print 7.35

resolution

faxing 7.9

printing 4.8

scanning

contol panel 6.3

SmarThru 6.4

USB flash drive 10.3

WIA driver 6.7

searching Phone Book 7.26

Secure Receiving mode 7.34

sending a fax

automatically 7.11

manually 7.12

Set IP

Installing 2.46

Using 2.47

sharing printer, set A.2

SmarThru

install 2.28

uninstall 2.45

software

uninstall

Windows

2.44

sounds, set 2.22

specifications

facsimile C.5

general C.2

paper C.6

printer C.4

scanner and copier C.3

speed dial

dialing 7.22

storing 7.21

system requirements

Windows 2.28

tel line, connect 2.11

toner cartridge

installing 2.5

maintaining 8.6

redistributing 8.7

replacing 8.8

uninstall, software

Windows 2.44

uninstalling

MFP driver

Windows

2.44, 2.45

SmarThru 2.45

USB

connecting 3.7

USB flash drive

installing 10.2

managing 10.6

printing 10.10

scanning 10.3

volume, adjust

ringer 2.22

speaker 2.23

watermarks, use 4.18

B273-8650B

Ricoh Aficio Fx200 Users Manual

Laser MFP Printer B2738650B_en

FX200 to the manual 3e8c48f9-6e63-4c81-8461-acd2898d327e

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