Ricoh SP 213SFNw User Manual To The 1643aad5 0f07 45d4 Beec Cb4b6a526b02

User Manual: Ricoh SP 213SFNw to the manual

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User Guide

Guide to the Machine
Loading Paper
Printing Documents
Copying Originals
Scanning Originals
Sending and Receiving a Fax
Conﬁguring the Machine Using the Control
Panel
Conﬁguring the Machine Using Utilities
Maintaining the Machine
Troubleshooting
Appendix

For safe and correct use, be sure to read Safety Information before
using the machine.

TABLE OF CONTENTS
How to Read This Manual................................................................................................................................. 7
Introduction..................................................................................................................................................... 7
Legal Prohibition............................................................................................................................................. 7
Disclaimer........................................................................................................................................................7
About IP Address............................................................................................................................................8
Differences in Performance/Functions between Different Models.............................................................8
Note to Administrator.....................................................................................................................................9
Model-Specific Information.............................................................................................................................11
Important Safety Instructions

...................................................................................................... 12

User Information on Electrical & Electronic Equipment.............................................................................12
Environmental Advice for Users..................................................................................................................12
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................13
Notes to Users of Facsimile Unit................................................................................................................. 14
Important Safety Instructions

.......................................................................................................15

Notes to Users in the State of California....................................................................................................15
ENERGY STAR Program.................................................................................................................................. 16

1. Guide to the Machine
Guide to Components......................................................................................................................................19
Exterior..........................................................................................................................................................19
Interior...........................................................................................................................................................21
Control Panel................................................................................................................................................21
About Operation Tools.................................................................................................................................... 26
Initial Setup....................................................................................................................................................... 27
Installing the Driver and Software...................................................................................................................28
Network Quick Install..................................................................................................................................28
PC FAX Driver...............................................................................................................................................28
Configuring Network Settings......................................................................................................................... 29
Configuring the IP Address Settings........................................................................................................... 29
Wireless LAN Setup.....................................................................................................................................31

2. Loading Paper
Supported Paper.............................................................................................................................................. 35
Non-Recommended Paper Types...................................................................................................................37
Print Area.......................................................................................................................................................... 38
1

Loading Paper.................................................................................................................................................. 41
Loading Paper into Tray 1...........................................................................................................................41
Loading Paper into Bypass Tray................................................................................................................. 45
Specifying Paper Type and Paper Size Using Control Panel...................................................................47
Placing Originals..............................................................................................................................................49
About Originals............................................................................................................................................49
Placing Originals on the Exposure Glass...................................................................................................51
Placing Originals in the Auto Document Feeder....................................................................................... 52

3. Printing Documents
Basic Operation............................................................................................................................................... 55
Printing on Both Sides of Sheets..................................................................................................................55
Canceling a Print Job...................................................................................................................................56

4. Copying Originals
Copier Mode Screen....................................................................................................................................... 59
Basic Operation............................................................................................................................................... 61
Canceling a Copy....................................................................................................................................... 62
Making Enlarged or Reduced Copies............................................................................................................63
Specifying Reduce/Enlarge....................................................................................................................... 63
Making Combined/2-sided Copies.............................................................................................................. 65
Specifying Combined and 2-sided Copies............................................................................................... 68
Copying Both Sides of an ID Card onto One Side of Paper........................................................................70
Specifying the ID Card Copy Setting......................................................................................................... 70
Copying an ID Card.................................................................................................................................... 71
Specifying the Scan Settings........................................................................................................................... 73
Adjusting Image Density..............................................................................................................................73
Selecting the Document Type According to Original............................................................................... 73

5. Scanning Originals
Scanner Mode Screen.....................................................................................................................................75
Registering Scan Destinations......................................................................................................................... 76
Modifying Scan Destinations...................................................................................................................... 81
Deleting Scan Destinations..........................................................................................................................82
Basic Operation............................................................................................................................................... 83
Scan to E-mail/FTP/Folder.........................................................................................................................83
2

Basic Operation for Scan to USB............................................................................................................... 86
Specifying the Scan Settings........................................................................................................................... 88
Specifying the Scanning Size According to the Size of the Original...................................................... 88
Adjusting Image Density..............................................................................................................................88
Specifying Resolution.................................................................................................................................. 89
Scanning from a Computer............................................................................................................................. 90
Using TWAIN scanner................................................................................................................................ 90
TWAIN Scanning.........................................................................................................................................90
Basic Operation for WIA Scanning........................................................................................................... 95

6. Sending and Receiving a Fax
Fax Mode Screen.............................................................................................................................................97
Setting the Date and Time................................................................................................................................98
Entering Characters..........................................................................................................................................99
Registering Fax Destinations......................................................................................................................... 100
Registering Fax Destinations Using the Control Panel............................................................................ 100
Sending a Fax................................................................................................................................................ 103
Selecting Transmission Mode...................................................................................................................103
Basic Operation for Sending a Fax......................................................................................................... 104
Specifying the Fax Destination................................................................................................................. 107
Useful Sending Functions.......................................................................................................................... 111
Specifying the Scan Settings.....................................................................................................................114
Using the Fax Function from a Computer (PC FAX).................................................................................... 116
Basic Operation for Sending Faxes from a Computer........................................................................... 116
Configuring Transmission Settings............................................................................................................117
Configuring the PC FAX Address Book....................................................................................................117
Editing a Fax Cover Sheet........................................................................................................................ 119
Receiving a Fax..............................................................................................................................................120
Selecting Reception Mode....................................................................................................................... 120
Forwarding or Storing Faxes in Memory................................................................................................ 122
Printing Out Faxes Stored in Memory......................................................................................................125
Lists/Reports Related to Fax......................................................................................................................... 126

7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................127

Menu Chart.................................................................................................................................................... 129
Copier Features Settings............................................................................................................................... 130
Scanner Features Settings............................................................................................................................. 133
Fax Transmission Features Settings...............................................................................................................135
Fax Features Settings..................................................................................................................................... 137
Address Book Settings...................................................................................................................................142
System Settings...............................................................................................................................................143
Printing Lists/Reports..................................................................................................................................... 148
Printing the Configuration Page................................................................................................................148
Types of Lists/Reports............................................................................................................................... 148
Printer Features Settings.................................................................................................................................150
Network Settings............................................................................................................................................153
Administrator Settings....................................................................................................................................157

8. Configuring the Machine Using Utilities
Using Web Image Monitor...........................................................................................................................163
Displaying Top Page..................................................................................................................................... 164
Changing the Interface Language........................................................................................................... 165
Checking the System Information................................................................................................................. 166
Status Tab...................................................................................................................................................166
Counter Tab............................................................................................................................................... 167
Machine Information Tab......................................................................................................................... 168
Configuring the System Settings................................................................................................................... 169
Sound Volume Adjustment Tab................................................................................................................ 169
Tray Paper Settings Tab............................................................................................................................ 169
Copier Tab................................................................................................................................................. 170
Fax Tab.......................................................................................................................................................171
Toner Management Tab........................................................................................................................... 172
Interface Tab..............................................................................................................................................172
Shortcut to Function Tab............................................................................................................................173
Registering Destinations................................................................................................................................ 174
Configuring the Fax Received File................................................................................................................175
Configuring the Network Settings................................................................................................................ 176
Network Status Tab...................................................................................................................................176

IPv6 Configuration Tab.............................................................................................................................177
Network Application Tab......................................................................................................................... 177
DNS Tab.................................................................................................................................................... 178
Auto E-mail Notification Tab.................................................................................................................... 179
SNMP Tab................................................................................................................................................. 180
SMTP Tab...................................................................................................................................................181
POP3 Tab...................................................................................................................................................182
Wireless Tab.............................................................................................................................................. 182
Configuring the IPsec Settings.......................................................................................................................185
IPsec Global Settings Tab.........................................................................................................................185
IPsec Policy List Tab................................................................................................................................... 185
Printing Lists/Reports..................................................................................................................................... 189
Configuring the Administrator Settings.........................................................................................................190
Administrator Tab...................................................................................................................................... 190
Reset Settings Tab......................................................................................................................................190
Backup Setting Tab................................................................................................................................... 191
Restore Setting Tab....................................................................................................................................191
Set Date/Time Tab....................................................................................................................................192
Energy Saver Mode Tab.......................................................................................................................... 193

9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................195
Cautions When Cleaning..............................................................................................................................197
Cleaning the Inside of the Machine............................................................................................................. 198
Cleaning the Exposure Glass........................................................................................................................199
Cleaning the Auto Document Feeder...........................................................................................................200

10. Troubleshooting
Common Problems.........................................................................................................................................201
Paper Feed Problems.....................................................................................................................................202
Removing Printing Jams.............................................................................................................................203
Removing Scanning Jams......................................................................................................................... 208
Print Quality Problems................................................................................................................................... 210
Checking the Condition of the Machine..................................................................................................210
Printer Problems............................................................................................................................................. 211

Print Positions Do Not Match Display Positions...................................................................................... 212
Copier Problems............................................................................................................................................ 213
Scanner Problems.......................................................................................................................................... 214
Fax Problems..................................................................................................................................................215
Error and Status Messages on the Screen...................................................................................................217

11. Appendix
Notes About the Toner.................................................................................................................................. 225
Moving and Transporting the Machine....................................................................................................... 226
Disposal......................................................................................................................................................226
Where to Inquire....................................................................................................................................... 226
Consumables..................................................................................................................................................227
Print Cartridge............................................................................................................................................227
Specifications of the Machine...................................................................................................................... 228
General Function Specifications.............................................................................................................. 228
Printer Function Specifications.................................................................................................................. 230
Copier Function Specifications.................................................................................................................230
Scanner Function Specifications...............................................................................................................231
Fax Function Specifications...................................................................................................................... 232
Trademarks.....................................................................................................................................................234

INDEX...........................................................................................................................................................237

How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.

Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.

About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
SP
213SUw

SP 211SU
(mainly
Europe
and Asia)

SP
213SNw

(mainly
Europe
and Asia)

SP
213SFw

SP 211SF
(mainly
Europe
and Asia)

SP
213SFNw

(mainly
Europe
and Asia)

Type

Type 1

Type 2

Type 3

Type 4

Type 5

Type 6

Fax

Not
available

Available
(Standard)

ADF

Not
available

Available
(Standard)

Not
available

Available
(Standard)

PCL driver

Not
available

Available

Not
available

Available

GDI driver

Available

Not
available

Available

Not
available

Ethernet Port
(Network)

Not
available

Available

Not
available

Available

Not
available

Wireless LAN

Not
available

Available

Not
available

Available

Scan to
Email/FTP/Folder

Not
available

Available

Not
available

Available

Web Image
Monitor

Not
available

Available

Not
available

Available

SP
213SUw

SP 211SU
(mainly
Europe
and Asia)
Toner
Management
(Toner Level
Indication)

Available

Paperless FAX*2

Not
available

SP
213SNw

(mainly
Europe
and Asia)

Available

(mainly
Europe
and Asia)

Not
available

SP
213SFNw

(mainly
Europe
and Asia)

Available

Not
available

Available

Not
available

SP
213SFw

SP 211SF

*1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not
be available. For [Toner End Option], see page 143 "System Settings".
*2 "Paperless FAX" refers to the function that allows you to store faxes in memory and print only the ones you
want, thus saving paper. "Paperless FAX" refers to [Reception File Processing] and [Notify Forward Status]
that can be specified using the machine's control panel and [Fax Received File Processing] that can be
specified using Web Image Monitor. For details, see page 137 "Fax Features Settings" and see page 169
"Configuring the System Settings".

Note to Administrator
Password
Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.
The following are the operations that can be password-protected:
• Configuring the [Address Book], [Network Settings], or [Admin. Tools] menu using the control
panel
You can access these menus without a password by factory default.
The setting for creating a password can be found in [Admin. Tools].
• Configuring the [System Settings], [Quick Dial Destination], [Scan Destination], [Fax Speed Dial
Destination], [Fax Received File], [Network Settings], [IPsec Settings], or [Administrator Tools]
menu using Web Image Monitor
By default, the access to the machine via Web Image Monitor is not password-protected.
The setting for configuring the password can be found in [Administrator Settings].

• For details about creating passwords, see page 157 "Administrator Settings" or page 190
"Configuring the Administrator Settings".

Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

DCT065

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

Important Safety Instructions
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.

The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.

All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.

Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print

on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.

Note for the Battery and/or Accumulator Symbol (For EU countries only)

In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.

Notes to Users of Facsimile Unit

Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service representative if
relocating this product to another country. In the event of problems, please contact your service
representative in the first instance.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.

Important Safety Instructions
Notes to Users in the State of California
Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate

ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment

The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a
received fax, or when any key is pressed.
Energy Saver mode 1
This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation
is completed.
Energy Saver mode 2
This machine automatically enters Energy Saver mode 2 1 minute after the last operation is
completed.
Specifications
Energy Saver mode 1

Power Consumption*1

39.1 W

Default Interval

30 seconds

Recovery Time*1

10 seconds

Energy Saver mode 2

Power Consumption*1

4.3 W

Default Interval

1 minute

Recovery Time*1

25 seconds

*1 Recovery time and power consumption may differ depending on the conditions and environment of the
machine.

1. Guide to the Machine
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.

Exterior

• Type 1 and 3 model is not equipped with an Auto Document Feeder (ADF).
• Type 1, 3, 4 and 6 models do not come with an Ethernet port.
• Type 1, 2 and 3 models do not come with a line port or TEL port.

8
9

3
4

5
6
7

13
14
15
16
17

DCT067

1. Exposure Glass
Place originals here sheet by sheet.
2. Control Panel
Contains a screen and keys for machine control. For details, see page 21 "Control Panel".
3. Front Cover
Open this cover to replace consumables or clear a paper jam.

1. Guide to the Machine

4. Stop Fences
Raise this fence to prevent paper from falling off.
5. Bypass Tray
This tray can hold one sheet of plain paper.
6. Tray 1
This tray can hold up to 150 sheets of plain paper.
7. USB Flash Disk Port
Insert a USB flash disk to store scanned files using the Scan to USB function.
8. Power Switch
Use this switch to turn the power on or off.
9. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
10. Auto Document Feeder (Exposure Glass Cover)
The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure
glass.
11. Input Tray for the ADF
Place stacks of originals here. They will feed in automatically. This tray can hold up to 15 sheets of plain
paper.
12. ADF Cover
Open this cover to remove originals jammed in the ADF.
13. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
14. Line and TEL Port
• Upper port: Port for external telephone connection.
• Lower port: G3 (analog) line Interface port for telephone line connection.
15. USB Port
Use this port to connect the machine to a computer using a USB cable.
16. Ethernet Port
Use this port to connect the machine to a network using a network cable.
17. Tray Cover
Attach this cover when you extend the tray.

Guide to Components

Interior

DCT064

1. Print Cartridge
A replacement consumable that is required to make prints on paper. For details about replacing the cartridge,
see page 195 "Replacing the Print Cartridge".

Control Panel
On the Right
1

9
DCT890

1. Screen
Displays current status and messages.
2. Scroll Keys
Press these keys to move the cursor in each direction.

1. Guide to the Machine

3. Number Keys
Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter
letters when specifying names.
4. [User Tools] key
Press to display the menu for configuring the machine's system settings.
5. [Clear/Stop] key
Use this key to cancel or stop a print job, document copying, scanning, fax transmission/reception, and other
actions in progress.
6. Selection keys
Press the key that corresponds to an item shown on the bottom line of the screen to select it.
7. [Escape] key
Press to cancel the last operation or exit to the previous level of the menu tree.
8. [OK] Key
Use this key to confirm settings and specified values, or move to the next menu level.
9. [Start] key
Use this key to start fax transmission/reception, scan, or copy.

On the Left

• Depending on the model, the position of the keys may differ.
Type 1, Type 2, Type 3
1

8
DCT892

Guide to Components

1. [Image Quality] key
Press to select the image quality for the current job.
• Copier mode: select Text, Photo, or Mixed.
• Scanner mode: select the resolution.
2. [Shortcut to Func.] key
Press to enter ID card copy mode for the current job.
If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make
this key available for displaying scan file destinations. For [Shortcut to Function], see page 157 "Administrator
Settings".
3. [Copy] key (Type 2, Type 3 only)
Use this key to switch the machine to copier mode.
4. Power Indicator
This indicator lights up blue when the machine is turned on.
5. Alert Indicator
This indicator lights continuously in red when the machine runs out of paper or consumables or if another error
occurs.
6. [Wi-Fi] key (Type 2, Type 3 only)
To switch to wireless LAN, press this key.
Press this key to display the menu for manually configuring the settings in Infrastructure or Ad-Hoc mode
selected in [Wi-Fi Key]. By holding down the key, you can display the menu for configuring the WPS using the
PIN code or in PBC mode. This key cannot be used if [Wi-Fi Enable] is set to [Disable].
7. [Density] key
Press to adjust image density for the current job.
• Copier mode: select from 5 levels of density.
• Scanner mode: select from 5 levels of density.
8. [Scanner] key (Type 2, Type 3 only)
Use this key to switch the machine to scanner mode.

1. Guide to the Machine

Type 4, Type 5, Type 6
1

7 8

14
DCT891

1. One Touch buttons
Press to select a scan or fax Quick Dial destination.
2. [Pause/Redial] key
• Pause
Press to insert a pause in a fax number. The pause is indicated by "P".
• Redial
Press to display the last used scan or fax destination.
3. [On Hook Dial] key
Press to use on-hook dialing to check the destination's status when sending a fax.
4. [Address Book] key
Press to select a scan or fax destination from the Address Book.
5. [Image Quality] key
Press to select the image quality for the current job.
• Copier mode: select Text, Photo, or Mixed.
• Scanner mode: select the resolution.
• Fax mode: select Standard, Detail, or Photo.
6. [Shortcut to Func.] key
Press to enter ID card copy mode for the current job.
If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make
this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function],
see page 157 "Administrator Settings".
7. [Facsimile] key
Use this key to switch the machine to fax mode.

Guide to Components

8. [Copy] key
Use this key to switch the machine to copier mode.
9. Power Indicator
This indicator lights up blue when the machine is turned on.
10. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
running out of toner.
11. [Shift] key
Press to switch between Quick Dial numbers 1 to 4 and 5 to 8 when specifying a scan or fax destination using
the One Touch buttons.
12. [Wi-Fi] key (Type 5, Type 6 only)
To switch to wireless LAN, press this key.
Press this key to display the menu for manually configuring the settings in Infrastructure or Ad-Hoc mode
selected in [Wi-Fi Key]. By holding down the key, you can display the menu for configuring the WPS using the
PIN code or in PBC mode. This key cannot be used if [Wi-Fi Enable] is set to [Disable].
13. [Density] key
Press to adjust image density for the current job.
• Copier mode: select from 5 levels of density.
• Scanner mode: select from 5 levels of density.
• Fax mode: select from 3 levels of density.
14. [Scanner] key (Type 5, Type 6 only)
Use this key to switch the machine to scanner mode.

1. Guide to the Machine

About Operation Tools
This section explains the operation tools of this machine.
• Depending on the model, Web Image Monitor may not be available. For details about modelspecific differences, see page 8 "Differences in Performance/Functions between Different Models".
Control Panel
The control panel contains a screen and keys for controlling the machine. Using the control panel,
you can configure the machine's various settings. For details about how to use the control panel,
see page 127 "Configuring the Machine Using the Control Panel".
Web Image Monitor
You can check the machine's status and configure its settings by accessing the machine via Web
Image Monitor. For details about how to use Web Image Monitor, see page 163 "Using Web
Image Monitor".

Initial Setup

Initial Setup
When you turn this machine on for the first time, you must set the following items. Select each setting
using the [ ], [ ], or number keys, and then press the [OK] key.
Display language
The selected language here is used for displaying messages, etc.
Country*3
The selected country is used for configuring the settings related to fax transmissions with
appropriate default values for the country of use.
User fax number*1
The registered number is used as the fax number of the machine. The user fax number can contain
0 to 9, spaces, and "+".
User name*1
The name entered here is used as the name of the fax sender.
Date/Time
The time and date entered here are used for the machine's internal clock.
Area*2 *3
By selecting the area in which the machine is being used, you can narrow down the choice of
display language and other settings.
*1 This setting is only available with Type 4, 5 and 6 models.
*2 This setting is only available with Type 1, 2 and 3 models.
*3 This setting may not be available depending on the region in which the machine is being used.

1. Guide to the Machine

Installing the Driver and Software
Network Quick Install
1. Turn on the power of the computer.
2. Insert the CD-ROM into the CD-ROM drive.
3. Select a language and product for the interface, and then click [OK].
4. Click [Network Quick Install].
5. Read the entire license agreement carefully. If you accept its terms, click [I accept the
agreement.], and then click [Next >].
6. Select [Add a new printer], and then click [Next>].
7. Select the printer detection method, and then click [Next>].
To search for printers automatically, select [Search for printers automatically].
To search for a printer by its IP address, select [Search for printers by specified IP Address].
To select a port or specify a new port, select [Select a port or specify a new port]. If a dialog box
for selecting the port type appears, it is recommended to select the standard TCP/IP port.
8. Follow the instructions in the installation wizard.

PC FAX Driver
1. Turn on the power of the computer.
2. Insert the CD-ROM into the CD-ROM drive.
3. Select a language and product for the interface, and then click [OK].
4. Click [PC FAX Driver].
5. Read the entire license agreement carefully. If you accept its terms, click [I accept the
agreement.], and then click [Next >].
6. Select the same port as the one selected in the printer driver.
7. Follow the instructions in the installation wizard.

Configuring Network Settings

Configuring Network Settings
This section explains how to configure network settings.
• Ethernet and wireless LAN settings cannot be enabled at the same time.

Configuring the IP Address Settings
The procedure for configuring network settings differs depending on whether the IP address is assigned
automatically by the network (DHCP), is specified manually.
• The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
• For details about configuring the IPv4 address, see the Setup Guide.
• For details about printing the configuration page, see page 148 "Printing Lists/Reports".

Specifying settings to receive an IPv6 address automatically

• A DHCP server is required on the network for the machine to receive an IPv6 address
automatically.
1. Press the [User Tools] key.

DCT845

1. Guide to the Machine

6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.
7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.
8. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
After a setting is changed, the machine automatically restarts.
10. Print the configuration page to confirm the setting.
The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.

Assigning the machine's IPv6 address manually

• The IPv6 address assigned to the machine must not be used by any other device on the same
network.
1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.
7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.
8. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.
9. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.
10. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.
11. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.
12. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key.

Configuring Network Settings

13. Enter the prefix length using the number keys, and then press the [OK] key.
14. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.
15. Enter the gateway address using the number keys, and then press the [OK] key.
16. Press the [User Tools] key to return to the initial screen.
After a setting is changed, the machine automatically restarts.
17. Print the configuration page to confirm the setting.
The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.

Wireless LAN Setup
This section explains how to configure the wireless LAN settings manually using the control panel. For
easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide.
• If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Setup Wizard]. Specify
[Enable] for the [Wi-Fi Enable] setting first. If you change the [Wi-Fi Enable] setting, the machine
must be restarted.

Infrastructure mode
Use the following procedure to connect to the wireless LAN router or access point manually.
• Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on.
• Check the authentication method and the name of the router, access point, or device equipped
with a wireless LAN (SSID/IBSS) in advance.
1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

1. Guide to the Machine

3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.
6. Select [Infrastructure], and then press [Next].
7. Press the [ ] or [ ] key to select the destination SSID, and then press [Next].
If you cannot find the destination SSID, check if the device is turned on.
When entering the SSID, select [Input SSID], and then press [Next].
The SSID entry screen appears. Enter the SSID using the number keys, and then press [Next].
8. Press the [ ] or [ ] key to select the authentication method, and then press [Next].
Select the same method that the router or access point is using.
If you have selected [WPA2-PSK] or [Mix Mode WPA2/WPA], proceed to Step 10.
9. Press the [ ] or [ ] key to select the encryption method, and then press [Next].
Select the same method that the router or access point is using.
10. Enter the encryption key using the number keys, and then press [Connect].
If you selected [Shared Key] or [Open System] in Step 8, it is necessary to enter the ID. The ID is
used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the
[ ] or [ ] key to switch between the encryption key and ID settings.
11. Press [Yes].
After connecting to the network, the Wi-Fi screen is displayed.
12. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.
When "Connected" is displayed, the connection has been established.
When "Disconnected" is displayed, the connection has not been established. Start again from the
beginning.

Ad Hoc mode
This section explains how to connect directly to devices equipped with a wireless LAN, such as
computers on a peer-to-peer network.
• Make sure [Wi-Fi Key] is set to [Ad-Hoc Mode]. For [Wi-Fi Key], see page 153 "Network
Settings".
• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no
DHCP server.
• In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix Mode
WPA2/WPA authentication methods are not supported.
32

Configuring Network Settings

1. Press the [Wi-Fi] key.

DCT853

If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Wi-Fi] key.
2. Press the [ ] or [ ] key to select a communication channel, and then press [Next].
Select a channel that corresponds to the device that you are going to connect with.
3. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press
[Next].
If you cannot find the destination, check that the device is turned on.
When entering the device name, select [Input SSID], and then press [Next]. The SSID entry screen
appears. Enter the device name using the number keys, and then press [Next].
4. Press the [ ] or [ ] key to select the authentication method, and then press [Next].
5. Press the [ ] or [ ] key to select the encryption method, and then press [Next].
6. Enter the encryption key and ID using the number keys, and then press [Connect].
The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4).
7. Press [Yes].
8. Check the connection using [Wi-Fi Status].
When "Connected" is displayed, the connection has been established.
When "Disconnected" is displayed, the connection has not been established. Start again from the
beginning.

1. Guide to the Machine

2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5 JIS
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6 JIS
• 16K (197 × 273 mm)
• 16K (195 × 270 mm)
• 16K (184 × 260 mm)
• Custom Size
The following paper sizes are supported as custom paper sizes:
• Horiz
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Vert
Approximately 148-356 mm (5.8-14 inches)
Paper Type
• Plain Paper (65-99 g/m2 (17-26 lb.))
• Recycled Paper (75-90 g/m2 (20-24 lb.))
• Thin Paper (52-64 g/m2 (14-17 lb.))
• Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper Capacity
• Tray1
150 sheets
(70 g/m2, 19 lb.)

2. Loading Paper

• Bypass Tray
1 sheet
(70 g/m2, 19 lb.)

Non-Recommended Paper Types

Non-Recommended Paper Types
Do not use the following types of paper:
• Ink-jet printer paper
• GelJet special paper
• Bent, folded, or creased paper
• Curled or twisted paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead paper.
Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.
monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper and carbon paper
• Paper weighing heavier or lighter than the limit
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• When loading paper, take care not to touch the surface of the paper.
• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.

2. Loading Paper

Print Area
The diagram below shows the area of the paper that the machine can print on.
From the printer driver
4

4
3

2
CHZ904

1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 4.2 mm (0.2 inches)

• The print area may vary depending on the paper size and printer driver settings.
• Adjust the print position by specifying [Printer Registration] in [System Settings].

Print Area

Copier function
4

4
3

2
CHZ904

1. Print area
2. Feed direction
3. Approx. 4 mm (0.2 inches)
4. Approx. 3 mm (0.1 inches)

• The print area may vary depending on the paper size.
Fax function
4

4
3

2
CHZ904

1. Print area
2. Feed direction

2. Loading Paper

3. Approx. 4.2 mm (0.2 inches)
4. Approx. 2 mm (0.08 inches)

• The print area may vary depending on the paper size.

Loading Paper

Loading Paper
Load a stack of paper for printing in the input tray.
• When loading paper, be sure to configure the paper size and paper type for the bypass tray and
Tray 1. When printing a document, specify the paper size and paper type and select the paper
tray in the printer driver so that the settings configured when paper is loaded can be used for
printing.

Loading Paper into Tray 1
1. Pull Tray 1 out slowly, and then remove it using both hands.

DCT063

Place the tray on a flat surface.
2. Pinch the clips on the side paper guides and slide them to match the standard size.

DCT030

2. Loading Paper

3. Pinch the end paper guide and slide it inward to match the standard size.

DCT031

When loading A4 or letter size paper, align the paper guide to the following position:

DCT871

4. Fan the paper before loading it in the tray.
5. Load the new paper stack print side down.
Make sure paper is not stacked higher than the upper limit marked inside the tray.

DCT032

Loading Paper

6. Check there are no gaps between the paper and the paper guides (both side and end
paper guides).

DCT049

7. Carefully push Tray 1 straight into the machine.

DCT011

To avoid paper jams, make sure the tray is securely inserted.
To deliver the sheets face up, open the rear cover.

DCT037

Extending Tray 1 to load paper
1. Pull Tray 1 out slowly, and then remove it using both hands.

2. Loading Paper

2. Release the extender locks on both sides of the tray, and then pull out the extender.

DCT034

Make sure the extender's inner surface and the scale are aligned.
You can adjust the length of the extender in three steps. When using A4 or letter size paper, adjust
the length to the position indicated by the mark " " in the tray.

DCT042

3. Pull out the extender and lock it.

DCT033

4. Follow Steps 2 to 7 in "Loading Paper into Tray 1".

Loading Paper

5. Attach the tray cover.

DCT038

• Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover.
(
only)

Loading Paper into Bypass Tray

• Do not load paper in the bypass tray unless the message "Ready" is displayed.
1. Open the bypass tray.

DCT029

2. Loading Paper

2. Slide the side guides outward, load paper with the print side up, and then push in until it
stops against the machine.

DCT013

3. Adjust the side guides to the paper width.

DCT014

To deliver the sheets face up, open the rear cover.

DCT037

Loading Paper

Specifying Paper Type and Paper Size Using Control Panel
Specifying the paper type
1. Press the [User Tools] key.

DCT845

Specifying the standard paper size
1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

2. Loading Paper

4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press
the [OK] key.
5. Press the [ ], [ ], [ ], or [ ] key to select the desired paper size, and then press the [OK]
key.
6. Press the [User Tools] key to return to the initial screen.

Specifying a custom paper size
1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press
the [OK] key.
5. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.
7. Enter the width using number keys, and then press the [OK] key.
To enter a decimal point, press the [ ] key.
8. Enter the length using number keys, and then press the [OK] key.
To enter a decimal point, press the [ ] key.
9. Press the [User Tools] key to return to the initial screen.

Placing Originals

Placing Originals
This section describes the types of originals you use set and how to place them.

About Originals
Recommended size of originals
Exposure glass
• Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length
ADF
• Paper size: 140 to 216 mm (5.5 to 8.5 inches) in width, 140 to 356 mm (5.5 to 14 inches) in
length
• Paper weight: 60 to 90 g/m2 (16 to 24 lb.)
Up to 35 sheets of an original can be placed in the ADF at once (when using paper weighing 80
g/m2, 21.3 lb.).

Types of originals not supported by the Auto Document Feeder
If placed in the ADF, the following types of originals might be damaged, become jammed, or result in
gray or black lines appearing on prints:
• Originals larger or heavier than the recommended amount
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper

2. Loading Paper

• Originals that are wet with toner or white out

Unscannable image area
Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not
be scanned.
Margins when using exposure glass

CHZ916

Copier, Fax
On printed documents
1. Approx. 4 mm (0.2 inches)
2. Approx. 3 mm (0.1 inches)
3. Approx. 4 mm (0.2 inches)
Scanner
1. Approx. 0 mm (0 inches)
2. Approx. 0 mm (0 inches)
3. Approx. 0 mm (0 inches)

Placing Originals

Margins when using ADF

DCT001

Copier, Fax
On printed documents
1. Approx. 4 mm (0.2 inches)
2. Approx. 3 mm (0.1 inches)
3. Approx. 4.3 mm (0.2 inches)
Scanner
1. Approx. 0 mm (0 inches)
2. Approx. 0 mm (0 inches)
3. Approx. 2 mm (0.08 inches)

Placing Originals on the Exposure Glass

• Do not place originals until all correction fluid or toner becomes completely dry. Doing so may
create marks on the exposure glass that will appear on copies.
1. Lift the exposure glass cover.

2. Loading Paper

2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.

DCT007

3. Lower the exposure glass cover.
Hold down the cover with your hands when using thick, folded, or bound originals and when the
cover cannot be lowered completely.

Placing Originals in the Auto Document Feeder

• Do not place originals mixed with different in the ADF all at once.
• To prevent multiple sheets from being fed at once, fan the bundle of your original before placing
them in the ADF.
1. Open the input tray for the ADF.

DCT016

Placing Originals

2. Adjust the guides according to the size of the originals.

DCT017

3. Place the aligned originals face up in the ADF. The last page should be on the bottom.

DCT018

2. Loading Paper

3. Printing Documents
Basic Operation
Use the printer driver to print a document from your computer.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.

2. Change any print settings if necessary.
For details about each setting items, click [Help].
3. When setting changes are completed, click [OK].
4. Print the document using the print function in the document's native application.
• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and
then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening
the fusing cover. Printing will resume automatically once the cover is closed.

Printing on Both Sides of Sheets

• This function cannot be available with the bypass tray.
1. After creating a document, open the [Printing Preferences] dialog box in the document's
native application.
2. On the [Setup] tab, in the [Duplex:] list box, select how you want to open the bound
output.
3. After making any additional settings, click [OK].
55

3. Printing Documents

4. Start printing.
5. Take out all of the prints from the output tray and place them in Tray 1.
To print on the reverse side of the prints, turn them over so that the blank side faces down and
place them in Tray 1. Fan the paper well before loading it.
Portrait

DCT005

Landscape

DCT006

6. Press [Continue].
• If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets
in the correct order.

Canceling a Print Job
You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.

Basic Operation

Canceling a print job before printing has started
1. Double-click the printer icon on the task tray of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.
• It may take a while to cancel a large print job.

Canceling a print job while printing
1. Press the [Clear/Stop] key.

DCT846

3. Printing Documents

4. Copying Originals
Copier Mode Screen
This section provides information about the screen when the machine is in copier mode.
By default, the display shows the copier screen when the machine is turned on.
If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch
to the copier screen.
Type 1 models do not have the [Copy] key. If ID card copy mode is being displayed, press the [Shortcut
to Func.] key again to switch to normal copier mode.

DCT848

Standby mode screen

CVW200

1. Current status or messages
Displays the current status or messages.
2. Current settings
Displays the current tray, reproduction ratio, and scan settings.
3. Selection key items
Displays the functions you can use by pressing the corresponding selection keys.
4. Copy quantity
Displays the current copy quantity. You can change the copy quantity using the number keys.

4. Copying Originals

• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For
details, see page 157 "Administrator Settings".

Basic Operation

Basic Operation
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
1. Press the [Copy] key.

DCT848

With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut
to Func.] key again to switch to normal copier mode.
2. Place the original on the exposure glass or in the ADF.
3. To make multiple copies, enter the number of copies using the number keys.
4. Press the [Start] key.

DCT847

• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and
then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening
the fusing cover. Printing will resume automatically once the cover is closed.
• If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper.
Specify the copy setting again from the page where the paper jammed.

4. Copying Originals

• To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the
paper in the bypass tray is fed first.
• [Sort] and [Duplex/Combine] cannot be used with the bypass tray.
• When making multiple copies of a multi-page document, you can select whether copies are output
in collated sets, or in page batches in the [Sort] setting under [Copier Features].

Canceling a Copy
If copying is canceled while scanning an original placed on the exposure glass, copying is canceled
immediately and there is no printout. If copying is canceled while scanning a multiple-page original
placed in the ADF, scanning stops halfway at the current page.
1. Press the [Copy] key.
With Type 1 models, start from Step 2.
2. Press the [Clear/Stop] key.

DCT846

Making Enlarged or Reduced Copies

Making Enlarged or Reduced Copies
There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized
ratio.
Preset ratio

CES103

(mainly Europe and Asia)
50%, 71% A4
400%

A5, 82% B5 JIS

A5, 93%, 122% A5

B5 JIS, 141% A5

A4, 200%,

(mainly North America)
50%, 65% LT

HLT, 78% LG

LT, 93%, 129% HLT

LT, 155% HLT

LG, 200%, 400%

Custom ratio

CES106

25% to 400% in 1% increments.

Specifying Reduce/Enlarge
1. Press [Scale].

4. Copying Originals

2. Press [Reduce], [Enlarge], or [Zoom].
For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],
specify the desired ratio using the number keys.
3. Press the [OK] key.

Making Combined/2-sided Copies

Making Combined/2-sided Copies
This section describes how to combine and print a multiple pages (two or four pages) on one side or
both sides of paper.
• This function is only available when the original is set in the ADF, not when it is set on the exposure
glass.
• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.
There are following copy modes. Select a copy mode according to your original and how you want the
copy outputs to appear.
Combined copy on one side
In this mode, a two or four-page original is combined and printed on one side of paper.
• Comb. 2 on 1
Copy

Landscape

Portrait

Original

CMF250

• Comb. 4 on 1

4. Copying Originals

Original

Copy
Top to Bottom

Left to Right

Top to Bottom

Landscape

Portrait

Left to Right

DCT002

Combined copy on both sides
In this mode, a multiple-page original is combined and printed on both sides of paper.
• Comb. 2 on 1
Original

Copy
Top to Bottom

Top to Top

Top to Bottom

Landscape

Portrait

Top to Top

CMF255

• Comb. 4 on 1

Making Combined/2-sided Copies

Copy

Portrait

Top to Bottom, Top to Bottom

Top to Bottom, Top to Top

Left to Right, Top to Bottom

Left to Right, Top to Top

Original

DCT003

Copy

Landscape

Top to Bottom, Top to Bottom

Top to Bottom, Top to Top

Left to Right, Top to Bottom
7

Left to Right, Top to Top

Original

DCT004

2-sided copy
In this mode, one-sided pages are printed on the front and back sides of paper without being
combined.

4. Copying Originals

Original

Copy
Top to Bottom

Top to Top

Top to Bottom

Landscape

Portrait

Top to Top

CMF261

Specifying Combined and 2-sided Copies
1. Press the [Copy] key.

DCT848

With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut
to Func.] key again to switch to normal copier mode.
2. Press the [ ] or [ ] key.
3. Press [Duplex/Combine].
4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.
5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the
[OK] key.
The screen will show the selected copy mode.

Making Combined/2-sided Copies

• After you place the originals, press the [Start] key within the time specified in [System Auto Reset
Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".

4. Copying Originals

Copying Both Sides of an ID Card onto One
Side of Paper
This section describes how to copy the front and back sides of an ID card or other small documents onto
either side of a sheet of paper.
When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when
copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.
• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter,
or Letter.

CES165

Specifying the ID Card Copy Setting
You can specify the ID Card copy setting.
• Be sure to check the size of the card to copy before specifying [ID Card Size].
1. Press the [Copy] key.
With Type 1 model, start from Step 2.
2. Press the [ ] or [ ] key.
3. Press the [ ] or [ ] key to select [ID Card Settings], and then press the [OK] key.
For [ID Card Settings], see page 130 "Copier Features Settings".
4. Press the [ ] or [ ] key to select [ID Card Copy], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [On], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [ID Card Center Line], and then press the [OK] key.
Select [Print] to print the center line; otherwise select [Do not Print], and then press the [OK] key.
7. Press the [ ] or [ ] key to select [ID Card Size], and then press the [OK] key.
8. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

Copying Both Sides of an ID Card onto One Side of Paper

9. Enter the horizontal length (Horiz.) of the card to be placed on the exposure glass, and
then press the [OK] key.
10. Enter the vertical length (Vert.) of the card to be placed on the exposure glass, and then
press the [OK] key.

Copying an ID Card
1. Press the [Shortcut to Func.] key.

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With Type 1 model, if normal copier mode is being displayed, press the [Shortcut to Func.] key
again to switch to ID card copy mode.
If the ID card copy mode does not appear when you press the [Shortcut to Func.] key, set [Shortcut
to Function] to [ID Card Copy Mode], and then press the [Shortcut to Func.] key again.
Alternatively, set [ID Card Copy] to [On] in [ID Card Settings] in [Copier Features].
2. To make multiple copies, enter the number of copies using the number keys.
3. Place the original in the upper-left corner of the exposure glass.

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4. Copying Originals

4. Press the [Start] key.

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5. Within 60 seconds, place the original back side down with the upper-left corner on the
exposure glass, and then press the [Start] key.
• After you place the originals, press the [Start] key within the time specified in [System Auto Reset
Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".

Specifying the Scan Settings

Specifying the Scan Settings
This section describes how to specify image density and scan quality for the current job.

Adjusting Image Density
There are five image density levels. The higher the density level, the darker the printout.
1. Press the [Density] key.

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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
• You can change the machine's default [Density] setting to always make copies with a specific
density level. For details, see page 130 "Copier Features Settings".

Selecting the Document Type According to Original
There are three document types:
Text
Select this when the original contains only text and no photographs or images.
Photo
Select this when the original contains only photographs or images. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly composed of photographs or images, such as magazine
pages.
Mixed
Select this when the original contains both text and photographs or images.

4. Copying Originals

Specifying the Original Type
1. Press the [Image Quality] key.

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2. Press the [ ], [ ], [ ], or [ ] key to select the desired document type, and then press the
[OK] key.
• You can change the machine's default [Original Type] setting to always make copies with a
specific document type. For details, see page 130 "Copier Features Settings".

5. Scanning Originals
Scanner Mode Screen
This section provides information about the screen in scanner mode.
By default, the display shows the copier screen when the machine is turned on. If the copier or fax
screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner
screen.

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Screen in standby mode

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1. Current status or messages
Displays the current status or messages.
2. Current settings
Displays the current scanning mode and scan settings.
• When "Specify Dest." is displayed:
Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.
3. Selection key items
Displays the functions you can use by pressing the corresponding selection keys.

• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools]. For [Function Priority], see page 157 "Administrator Settings".

5. Scanning Originals

Registering Scan Destinations
This section describes how to register scan destinations in the Address Book. To send scanned files to an
e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer
(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.
• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically.
• Depending on your network environment, the Scan to FTP and Scan to Folder functions may
require a user name and password to be correctly entered in the destination information. In such
cases, after registering destinations, check that the user name and password are correctly entered
by sending test documents to those destinations.
The Address Book can contain up to 100 entries, including 8 Quick Dial entries.
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch
button.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Quick Dial Destination] or [Scan Destination].
3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].
4. Register information as necessary.
The information you must register varies depending on the destination type. For details, see the
tables.
5. Enter the administrator password if required.
6. Click [Apply].
7. Close the Web browser.

Registering Scan Destinations

Scan to E-mail Settings

Item

Setting

Description

Quick Dial Number

Optional

Select when setting the destination as a Quick Dial
entry.

Name

Required

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Destination E-mail Address

Required

E-mail address of the destination. Can contain up to
64 characters.

Notification E-mail Address

Optional

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Subject

Required

Subject of the e-mail. Can contain up to 64 characters.

Sender's Name

Optional

Name of e-mail sender. The name specified here will
be shown under "From" or a similar field of the
recipient's email application. Can contain up to 32
characters.

File Format (Color/Gray
Scale)

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

5. Scanning Originals

Item

Setting

Description

File Format (Black & White)

Required

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

Scan Size

Optional

Select the scanning size for the original from A5, B5,
A4, Executive, Half Letter, Letter, Legal, 16K, or
custom size.
If you select custom size, select [mm] or [Inch], and
then specify the width and length.

Resolution

Optional

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Density

Optional

Specify the image density by clicking the right or left
buttons. These keys increase or decrease the image
density in single increments up to 5.

Scan to FTP Settings

Item
Quick Dial Number

Setting
Optional

Description
Select when setting the destination as a Quick Dial
entry.

Registering Scan Destinations

Item

Setting

Description

Name

Required

Name of the destination. The name specified here will
be shown on the screen when selecting a scan
destination. Can contain up to 16 characters.

Hostname or IP Address

Required

Name or IP address of the FTP server. Can contain up
to 64 characters.

File Format (Color/Gray
Scale)

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File Format (Black & White)

Required

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

FTP User Name

Optional

User name for logging in to the FTP server. Can
contain up to 32 characters.

FTP Password

Optional

Password for logging in to the FTP server. Can contain
up to 32 characters.

Directory

Optional

Directory within the shared folder for storing scanned
files. Can contain up to 64 characters.

Notification E-mail Address

Optional

E-mail address to which a notification is sent after
transmission. Can contain up to 64 characters.

Registering Scan Destinations

Item

Setting

Description

File Format (Color/Gray
Scale)

Required

File format of the scanned file when scanning in color.
PDF or JPEG can be selected. PDF supports multiple
pages in a document, but JPEG does not.

File Format (Black & White)

Required

File format of the scanned file when scanning in black
and white. PDF or TIFF can be selected. Both formats
support multiple pages in a document.

Scan Size

Optional

Resolution

Optional

Select the scan resolution from 100×100, 150×150,
200×200, 300×300, 400×400, or 600×600 dpi.

Density

Optional

Specify the image density by clicking the right or left
buttons. These keys increase or decrease the image
density in single increments up to 5.

• To send files via e-mail, SMTP and DNS settings must be configured properly.
• If you are using the Scan to E-mail function, select a time zone according to your geographic
location to send email with correct transmission date and time.
• To send files to an FTP server or computer, the user name, password, and directory must be
configured properly.
• On a network that uses a DNS server, specify a computer name in [Service Name] and the name
of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS
related settings using Web Image Monitor.
• Scan destinations cannot be registered using the control panel.

Modifying Scan Destinations
This section describes how to modify the information of registered destinations.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Scan Destination].
3. Click the [E-mail Address], [FTP], or [Folder] tab.
81

5. Scanning Originals

4. Select the entry to modify, and then click [Change].
5. Modify settings as necessary.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.
• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]
page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a
confirmation page.

Deleting Scan Destinations
This section describes how to delete registered destinations.
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [Scan Destination].
3. Click the [E-mail Address], [FTP], or [Folder] tab.
4. Select the entry to delete, and then click [Delete].
5. Confirm that the entry you have selected is the entry that you want to delete.
6. Enter the administrator password if required.
7. Click [Apply].
8. Close the Web browser.

Basic Operation

Basic Operation
Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP
server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB
flash disk (Scan to USB).
The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network
connection. No network connection is required for the Scan to USB function; you can send scanned files
directly to a USB flash disk inserted into the front of the machine.

Scan to E-mail/FTP/Folder
This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a
computer, depending on the specified destination.
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the
destination in the Address Book using Web Image Monitor. For details, see page 76 "Registering
Scan Destinations".
• Depending on the model, the Scan to E-mail/FTP/Folder function may not be available. For details
about the differences between models, see page 8 "Differences in Performance/Functions between
Different Models".
1. Place the original on the exposure glass or in the ADF.
To place the original, see page 49 "Placing Originals".
2. Press the [Scanner] key.

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5. Scanning Originals

3. Press the [Address Book] key or [Dest.].
Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator
settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 157 "Administrator
Settings".
4. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
If you want to search for a specific entry by its name, enter the first letters of the name using the
number keys, and then press the [OK] key. Each time you enter a character, the display changes to
show the matching name.
5. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address
Book, and then press the [OK] key.
When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel. For scan settings, see page 88 "Specifying the Scan
Settings".
6. Press the [Start] key.

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Depending on the machine's settings, you may see the following screen on the display when
scanning from the exposure glass.

If you see this screen, proceed to the next step.
7. If you have more originals to scan, place the next original on the exposure glass, and
then press [Yes]. Repeat this step until all originals are scanned.
8. When all originals have been scanned, press [No] to start sending the scanned file.

Basic Operation

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files
are discarded.
• You can configure the machine to scan documents in black and white, color, or grayscale by
changing the [Scanning Mode] setting under scan settings. For details, see page 133 "Scanner
Features Settings".
• You can also specify a destination using the One Touch buttons, [Pause/Redial] key.
• If the [Limitless Scan] setting under scan settings is enabled, you can place originals on the
exposure glass repeatedly in a single scan procedure. For details, see page 133 "Scanner
Features Settings".
• If [File Type] under scan settings is set to [Multi-page], you can scan multiple pages to create a
single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file
will be created for every page scanned. For details, see page 133 "Scanner Features Settings".
• If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scan
the entire originals again. For the direction to remove paper jammed in the ADF, see page 202
"Paper Feed Problems".

Specifying the scan destination using the One Touch buttons or [Pause/Redial] key
This section describes how to specify a destination using the following keys:
• One Touch buttons
Use these to specify destinations registered as Quick Dial entries.
• [Pause/Redial] key
Press this to specify the last used destination as the destination for the current job.
Using the One Touch buttons
Press the One Touch button to which the desired Quick Dial entry is registered.
Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8.

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5. Scanning Originals

Using the [Pause/Redial] key
Press the [Pause/Redial] key to select the last used destination.

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• When you specify a scan destination, the machine's scan settings change automatically according
to the information registered for that destination in the Address Book. If necessary, you can change
the scan settings using the control panel. For scan settings, see page 88 "Specifying the Scan
Settings".
• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.
• To select destinations not registered as Quick Dial entries, use the [Address Book] key. For
specifying destinations using the [Address Book] key, see page 83 "Scan to E-mail/FTP/Folder".

Basic Operation for Scan to USB
This section describes the basic operation for sending scanned files to a USB flash disk.
• Copier and fax functions are not available when a USB flash disk is inserted to Type 1 models.
• If the machine fails to switch to Scan to USB mode after the USB flash disk is inserted, set [Save Scn
Data to USB] to [Active].
• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
• This machine does not support the use of USB flash disks connected to external USB hubs. Insert
your USB flash disk directly into the USB flash disk port located at the top left corner of the
machine.
• Certain types of USB flash disks cannot be used.

Basic Operation

1. Insert your USB flash disk into the USB flash disk port.

DCT039

"Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to
USB" (the duration depends on your USB flash disk).
2. Place the original on the exposure glass or in the ADF.
If necessary, configure advanced scan settings. For details, see page 88 "Specifying the Scan
Settings".
3. Press the [Start] key.
4. Select file format.
5. If you have more originals to scan, place the next original on the exposure glass, and
then press [Yes]. Repeat this step until all originals are scanned.
6. When all originals have been scanned, press [No] to start sending the scanned file.
7. Confirm that "Ready" appears on the display.
The scanned file is created in the root directory of the USB flash disk.
8. Remove the USB flash disk from the machine.
• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files
are discarded.

5. Scanning Originals

Specifying the Scan Settings
When you specify a scan destination, the machine's scan settings change automatically according to the
information registered for that destination in the Address Book. If necessary, you can change the scan
settings for the current job using the control panel.

Specifying the Scanning Size According to the Size of the Original
This section describes how to specify the scanning size according to the size of the current original.
1. Press [Scn Size].

2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.
If you selected anything other than [Custom Size], you do not need to perform the remaining steps
of the procedure.
3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.
4. Enter the width using the number keys, and then press the [OK] key.
To enter a decimal point, press the [ ] key.
5. Enter the length using the number keys, and then press the [OK] key.
To enter a decimal point, press the [ ] key.
• You can change the machine's default [Scan Size] setting to always scan originals with a specific
scanning size. For details, see page 133 "Scanner Features Settings".

Adjusting Image Density
This section describes how to adjust image density for the current job.
There are five image density levels. The higher the density level, the darker the scanned image.

Specifying the Scan Settings

1. Press the [Density] key.

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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
• You can change the machine's default [Density] setting to always scan with a specific density level.
For details, see page 133 "Scanner Features Settings".

Specifying Resolution
This section describes how to specify the scan resolution for the current job.
There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.
1. Press the [Image Quality] key.

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2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]
key.
• You can change the machine's default [Resolution] setting to always scan with a specific resolution
level. For details, see page 133 "Scanner Features Settings".

5. Scanning Originals

Scanning from a Computer
Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine
from your computer and scan originals into your computer directly.

DCT066

1. Your Computer (TWAIN driver already installed)
Instruct the machine to start scanning the original that is set on the machine.
2. This Machine
The original that is set on the machine is scanned, and its data is sent to a client computer.

Using TWAIN scanner
This section describes the preparations and procedure for using the TWAIN scanner.
• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.
• To use the TWAIN scanner, a TWAIN-compliant application must be installed.
To use the machine as a TWAIN scanner, first do the following:
• Install the TWAIN driver.
• Install a TWAIN-compliant application.

TWAIN Scanning
TWAIN scanning is possible if your computer is running a TWAIN-compatible application.
The following procedure uses Windows 7 and Microsoft Office Document Scanning as an example.
1. Place the original.

Scanning from a Computer

2. On the [Start] menu, point to [All Programs], point to [Microsoft Office], point to
[Microsoft Office Tools], and then click [Microsoft Office Document Scanning].

3. Click [Scanner…].

5. Scanning Originals

4. Select the scanner you want to use.

5. Select the [Show scanner driver dialog before scanning] check box.

6. Click [OK].
7. Click the Scan button.

The scanner driver dialog box appears.

Scanning from a Computer

8. Click [Scan].

9. Click [Close].

Settings you can configure in the TWAIN dialog box

1
2

4
5
6

DAC525

1. Scanner:
Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to
discover all available scanners connected via USB or the network.
2. Original:
Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.

5. Scanning Originals

3. Original type
According to your original, select a setting from the list of options detailed below, or select [Custom...] to
configure your own scan settings. "Mode:", "Resolution:", and "Size:" under "Scan Configuration" will change
according to the Original type setting you selected here.
• When using the exposure glass:
[Editing Text(OCR)]
[Faxing, Filing, or Copying]
[Black and White Photo]
[Color Document - Fast]
[Color Document - Better Quality]
[Custom...]
• When using the ADF:
[ADF-Faster]
[ADF-Better]
[ADF - Gray]
[Custom...]
4. Mode:
Select from full color, grayscale, or black-and-white.
5. Resolution:
Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.
Note that increasing the resolution also increases the file size and scanning time.
Selectable resolutions vary depending on where the original is set.
• When using the exposure glass:
75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined
• When using the ADF:
75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined
6. Size:
Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you
can change the scanning size with your mouse in the preview area. You can select the unit of measure from
[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see
the TWAIN Help.
7. Scan task: (when using the exposure glass)
Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and then
click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original.

• For details, see the TWAIN driver Help.

Scanning from a Computer

Basic Operation for WIA Scanning
1. Place the original.
2. On the [Start] menu, click [Devices and Printers].
3. Right-click the icon of the printer model you want to use, and then click [Start scan].
4. Configure the scan settings as required, and then click [Scan].

5. Scanning Originals

6. Sending and Receiving a Fax
Fax Mode Screen
This section provides information about the screen in fax mode.
By default, the display shows the copier screen when the machine is turned on.
If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to
switch to the fax screen.
Standby mode screen

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1. Current status or messages
Displays the current status or messages.
2. Current settings
Displays the current density and resolution settings.
3. Current date and time
Shows the current date and time.

• The machine's default mode at power on can be specified in the [Function Priority] setting under
[Admin. Tools]. For [Function Priority], see page 157 "Administrator Settings".
• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For
setting the date and time, see page 98 "Setting the Date and Time".

6. Sending and Receiving a Fax

Setting the Date and Time
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.
6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key.
For the date and time display format, see page 157 "Administrator Settings".
7. Enter the current date using the number keys, and then press the [OK] key.
You can press the [ ] or [ ] key to move between fields.
8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.
9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key.
10. Enter the current time using the number keys, and then press the [OK] key.
If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM].
You can press the [ ] or [ ] key to move between fields.
11. Press the [User Tools] key to return to the initial screen.
• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For
[Admin. Tools Lock], see page 157 "Administrator Settings".

Entering Characters

Entering Characters
To enter characters, use keys as follows:
To enter a digit
Press a number key.
To delete a character
Press the [ ] key.
To enter a fax number
• To enter a number
Use the number keys.
• To enter characters other than digits
" ": Press the [ ] key.
" ": Press the [ ] key.
"P"(Pause): Press the [Pause/Redial] key.
To enter a name
Letters, numbers, and symbols can be entered using the number keys.
To enter two characters that use the same number key successively, press the [ ] key after entering
the first character.

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6. Sending and Receiving a Fax

Registering Fax Destinations
This section describes how to register fax destinations in the Address Book using the control panel. For
entering characters, see "Entering Characters".
The Address Book can also be edited using Web Image Monitor.
• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be
responsible for any damages resulting from such data loss. Be sure to create backup files of the
Address Book data periodically. For details about creating backup files, see page 190
"Configuring the Administrator Settings".
The Address Book can contain up to 108 entries (8 Quick Dial entries and 100 Speed Dial entries).
Quick Dial entries
Destinations registered as Quick Dial entries can be selected by pressing the corresponding One
Touch button.
Speed Dial entries
Destinations registered as Speed Dial entries can be selected from the Address Book. Press the
[Address Book] key, select [Search Address Book], and then select the desired entry using the [ ]
or [ ] key.

Registering Fax Destinations Using the Control Panel
1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then
press the [OK] key.

100

Registering Fax Destinations

5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to
8) or Speed Dial number (1 to 100) using the number keys.
If a destination is already registered for the input number, the fax number and fax name registered
for that number appear.
6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40
characters).
7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20
characters).
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• For entering characters, see page 99 "Entering Characters".
• A fax number can contain 0 to 9, pause, " ", " ", and space.
• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings. For [Pause Time], see page 135 "Fax Transmission Features Settings".
• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing
mode from pulse to tone temporarily.
• If the machine is connected to the telephone network through a PBX, make sure to enter the outside
line access number specified in [PBX Access Number] before the fax number. For [PBX Access
Number], see page 157 "Administrator Settings".
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For
[Admin. Tools Lock], see page 157 "Administrator Settings".

Modifying or deleting fax destinations
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.
3. If you are requested to enter a password, enter the password using the number keys,
and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then
press the [OK] key.
5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to
8) or Speed Dial number (1 to 100) using the number keys.
The fax number and fax name registered for that number appear.

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6. Sending and Receiving a Fax

6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40
characters).
If you want to delete the fax number, press the [ ] key until the current number is deleted.
7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20
characters).
If you want to delete the fax name, press the [ ] key until the current name is deleted.
8. Confirm the setting, and then press the [OK] key.
9. Press the [User Tools] key to return to the initial screen.
• For details about entering characters, see page 99 "Entering Characters".
• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].

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Sending a Fax
• It is recommended that you call the receiver and confirm with them when sending important
documents.

Selecting Transmission Mode
There are two transmission modes: Memory Transmission and Immediate Transmission.
Memory Transmission
In this mode, the machine scans several originals into memory and sends them all at once. This is
convenient when you are in a hurry and want to take the document away from the machine. In this
mode, you can send a fax to multiple destinations.
The number of redial attempts is preset to two or three times, depending on the [Country] setting
under [Admin. Tools], in five-minute intervals. For details, see page 135 "Fax Transmission
Features Settings".
Immediate Transmission
In this mode, the machine scans the original and faxes it simultaneously, without storing it in
memory. This is convenient when you want to send an original quickly. In this mode, you can only
specify one destination.
1. Press the [Facsimile] key, and then press the [ ] or [ ] key.

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Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator
settings is set to [Fax Immediate TX]. For [Shortcut to Function], see page 157 "Administrator
Settings".
2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.

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6. Sending and Receiving a Fax

3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]
key.
For Memory Transmission, select [Off].
For Immediate Transmission, select [On] or [Next Fax Only].
4. Press the [User Tools] key to return to the initial screen.

Basic Operation for Sending a Fax

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.
1. Press the [Facsimile] key.

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2. Place the original on the exposure glass or in the ADF.
To place the originals, see page 49 "Placing Originals".
3. Enter the fax number (up to 40 characters) using the number keys, or specify a
destination using the One Touch buttons or Speed Dial function.
For details about entering characters, see page 99 "Entering Characters". For details about
specifying destinations using the One Touch buttons or Speed Dial function, see page 107
"Specifying the Fax Destination".
• If the machine is connected to the telephone network through a PBX, make sure to enter the
outside line access number specified in [PBX Access Number] before the fax number. For [PBX
Access Number], see page 157 "Administrator Settings".

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Sending a Fax

4. Press the [Start] key.

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• Depending on the machine's settings, you may be prompted to enter the fax number again if
you manually entered the destination fax number. In this case, re-enter the number within 60
seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back
to Step 3. For fax number confirmation, see page 157 "Administrator Settings".
• When using the exposure glass in Memory Transmission mode, you will be prompted to place
another original. In this case, proceed to the next step.
5. If you place the original on the exposure glass and have more originals to scan, press
[Yes] within 60 seconds, place the next original on the exposure glass, and then press
[OK]. Repeat this step until all originals are scanned.
If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.
6. When all originals have been scanned, press [No] to start sending the fax.
• A fax number can contain 0 to 9, pause, " ", " ", and space.
• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits
following the pause. You can specify the length of the pause time in the [Pause Time] setting under
fax transmission settings. For [Pause Time], see page 135 "Fax Transmission Features Settings".
• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• You can specify multiple destinations and broadcast the fax you are sending. For sending a fax
using the broadcast function, see page 107 "Specifying the Fax Destination".
• The machine prompts you to enter the fax number twice only when you dial the destination
manually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/
Redial] key need not be confirmed.
• When in Memory Transmission mode, you can enable the [Auto Redial] setting under fax
transmission settings to set the machine to automatically redial the destination if the line is busy or
an error occurs during transmission. For [Auto Redial], see page 135 "Fax Transmission Features
Settings".

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6. Sending and Receiving a Fax

• When in Memory Transmission mode, the machine's memory may become full while scanning the
originals. In this case, the screen prompts you to cancel the transmission or to send only the pages
that have been scanned successfully.
• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the
machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When
in Memory Transmission mode, scan the entire originals again. For details about removing paper
jammed in the ADF, see page 202 "Paper Feed Problems".

Canceling a fax
Follow the procedure below to cancel sending a fax.
When in Immediate Transmission mode
If you cancel sending a fax while the machine is scanning the original, the fax transmission process
is canceled immediately. In this case, an error is displayed on the other party's machine.
When in Memory Transmission mode
If you cancel sending a fax while the machine is scanning the original, the machine will not send
the document.
If you cancel sending a fax during transmission, the fax transmission process is canceled
immediately. In this case, an error is displayed on the other party's machine.
1. Press the [Facsimile] key.

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Sending a Fax

2. Press the [Clear/Stop] key.

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• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.
The fax will be sent to the subsequent destinations as normal.
• Using [Delete TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select
[Delete Selected File] to delete the corresponding file. You can also delete a file currently being
sent. Select [Delete All Files] to delete all files waiting to be sent. This will not affect the file currently
being sent.

Specifying the Fax Destination
Other than entering the destination fax number using the number keys, you can specify destinations
using the following functions:
• One Touch buttons
• Speed Dial
• Broadcast function
• Redial function

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6. Sending and Receiving a Fax

Specifying the destination using the One Touch buttons
1. Press the [Facsimile] key.

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2. Press the One Touch button to which the desired Quick Dial entry is registered.
For registering the Quick Dial entries, see page 100 "Registering Fax Destinations".
Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch
button.

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• You can check the registered names and fax numbers by printing a report. For printing the Quick
Dial list, see page 148 "Printing Lists/Reports".

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Specifying the destination using Speed Dial
1. Press the [Facsimile] key.

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2. Press the [Address Book] key.

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3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
If you want to search for a specific entry by its registration number or name, use the following
procedure:
• Searching by the registration number
Press the [Address Book] key again, enter the number using the number keys, and then press
the [OK] key.
• Searching by the name
Enter the first letters of the name using the number keys, and then press the [OK] key. Each
time you enter a character, the display changes to show the matching name.
4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK]
key.
For registering the Speed Dial entries, see page 100 "Registering Fax Destinations".
• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick
Dial destinations.
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6. Sending and Receiving a Fax

• You can check the registered names and fax numbers by printing a report. For printing the Speed
Dial list, see page 148 "Printing Lists/Reports".

Specifying the destination using the broadcast function
You can send a fax to multiple destinations (up to 100 destinations) simultaneously.
Faxes are sent to destinations in the order they were specified.
1. Press the [Facsimile] key.

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2. Add a destination by using one of the following methods:
• To add a Quick Dial destination: press a corresponding One Touch button.
• To add a Speed Dial destination: press the [Address Book] key, select [Search Address
Book], select a destination, and then press the [OK] key.
• To add a manually-specified destination: confirm that [No.key] is pressed, and then enter the
destination fax number using the number keys.
3. Press the [OK] key.
Press [List] to see the list of destinations that have been added so far.
Go back to Step 2 to add further destinations.
• While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations.
• If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory
Transmission mode temporarily.
• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.

Specifying the destination using the redial function
You can specify the last used destination as the destination for the current job.

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Sending a Fax

This function saves time when you are sending to the same destination repeatedly, as you do not have to
enter the destination each time.
1. Press the [Facsimile] key.

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2. Press the [Pause/Redial] key.

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Useful Sending Functions
You can check the status of the other party's machine easily before sending a fax by using the On Hook
Dial function. Using an extra telephone, you can talk and send a fax in one call.
• This function is available in Immediate Transmission mode only. Even if [Immediate TX] is set to
[Off], it automatically switches to [On].
The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced Mode] in
[Fax Features].

Sending a fax using On Hook Dial
The On Hook Dial function allows you to check the destination's status while listening to the tone from the
internal speaker. This function is useful when you want to ensure that the fax will be received.

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6. Sending and Receiving a Fax

• The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator
settings is enabled.
1. Place the original on the exposure glass or in the ADF.
If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass.
2. Press the [Facsimile] key.

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3. Press the [On Hook Dial] key.

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"On Hook" appears on the screen.
4. Specify the destination using the number keys.

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Sending a Fax

5. If you hear a high pitched tone, press the [Start] key.

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If [Operation] is set to [Easy Mode], Step 6 does not apply.
6. If the original is placed on the exposure glass, press [TX], and then press the [Start] key.
• For details about selecting the transmission mode, see page 103 "Selecting Transmission Mode".
• For details about [Fax Number Confirmation], see page 157 "Administrator Settings".
• For details about [Operation], see page 137 "Fax Features Settings".

Sending a fax after a conversation
An external telephone allows you to send a fax after finishing your conversation without having to
disconnect and redial. This function is useful when you want to ensure that the fax has been received.
1. Place the original on the exposure glass or in the ADF.
If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass.
2. Press the [Facsimile] key.

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3. Pick up the handset of the external telephone.
4. Specify the destination using the external telephone.
5. When the other party answers, ask them to press their fax start button.
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6. Sending and Receiving a Fax

6. If you hear a high pitched tone, press the [Start] key.

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If [Operation] is set to [Easy Mode], proceed to Step 8.
7. If the original is placed on the exposure glass, press [TX], and then press the [Start] key.
8. Replace the handset.
• For details about [Operation], see page 137 "Fax Features Settings".

Specifying the Scan Settings
Adjusting image density
This section describes how to adjust image density for the current job.
There are three image density levels. The darker the density level, the darker the printout.
1. Press the [Density] key.

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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

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• You can change the machine's default [Density] setting to always scan with a specific density level.
For [Density], see page 135 "Fax Transmission Features Settings".

Specifying the resolution
This section describes how to specify the scan resolution for the current job.
There are three resolution settings:
Standard
Select this when the original is a printed or typewritten document with normal-sized characters.
Detail
Select this when the original is a document with small print.
Photo
Select this when the original contains images such as photographs or shaded drawings.
1. Press the [Image Quality] key.

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2. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK]
key.
• You can change the machine's default [Resolution] setting to always scan with a specific resolution
level. For [Resolution], see page 135 "Fax Transmission Features Settings".

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6. Sending and Receiving a Fax

Using the Fax Function from a Computer (PC
FAX)
This section describes how to use the fax function of the machine from a computer.
You can send a document directly from a computer through this machine to another fax machine,
without printing the document.

Basic Operation for Sending Faxes from a Computer
This section describes the basic operation for sending faxes from a computer.
You can select a destination from the PC FAX address book or enter a fax number manually. You can
send faxes to up to 100 destinations at once.
The procedure in this section is an example based on Windows 7.
• Before sending a fax, the machine stores all the fax data in memory. If the machine's memory
becomes full while storing this data, the fax transmission will be canceled. If this happens, lower the
resolution or reduce the number of pages and try again.
1. Open the file you want to send.
2. On the [File] menu, click [Print...].
3. Select the PC FAX driver as the printer, and then click [Print].
4. Specify a destination.
• To specify a destination from the PC FAX address book:
Select a destination from [User List:], and then click [Add to List].
Repeat this step to add more destinations.
• To enter a fax number directly:
Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],
and then click [Add to List].
Repeat this step to add more destinations.
5. To attach a cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then
select the [Attach a Cover Sheet] check box.
6. Click [Send].
• For details, see the PC FAX driver Help.
• A fax number can contain 0 to 9, "P" (pause), " ", and " ".

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Using the Fax Function from a Computer (PC FAX)

• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing
mode from pulse to tone temporarily.
• To delete an entered destination, select the destination in [Destination List:], and then click [Delete
from List].

Canceling a fax
You can cancel sending a fax using either the machine's control panel or your computer, depending on
the status of the job.
Canceling while the machine is receiving a fax from the computer
If the machine is shared by multiple computers through a print server, be careful not to cancel
another user's fax.
1. Double-click the printer icon on the task bar of your computer.
2. Select the print job you want to cancel, click the [Document] menu, and then click
[Cancel].
Canceling a fax using the control panel
Cancel the fax using the control panel.
1. Press the [Facsimile] key.
2. Press the [Clear/Stop] key.

Configuring Transmission Settings
This section describes how to configure transmission settings in the PC FAX driver's properties.
Properties are set separately for each application.
1. On the [File] menu, click [Print...].
2. Select the PC Fax driver as the printer, and then click a button such as [Preferences].
PC FAX driver properties dialog box appears.
3. Configure settings as necessary, and then click [OK].

Configuring the PC FAX Address Book
This section describes the PC FAX address book. Configure the PC FAX address book on the computer.
The PC FAX address book allows you to specify PC FAX destinations quickly and easily.
The PC FAX address book can contain up to 1000 entries, including individual destinations and groups
of destinations.

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6. Sending and Receiving a Fax

Opening the PC FAX address book
This section describes how to open the PC FAX address book.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the PC FAX driver icon, and then click [Printing Preferences...].
3. Click the [Address Book] tab.

Registering destinations
This section describes how to register destinations in the PC FAX address book.
1. Open the PC FAX address book, and then click [Add User].
2. Enter the destination information.
You must enter a contact name and fax number.
3. Click [OK].

Registering groups
This section describes how to register groups of destinations.
A group can contain up to 100 individual destinations.
1. Open the PC FAX address Book, and then click [Add Group].
2. Enter the group name in [Group Name].
3. Select the destination you want to include in the group from [User List:], and then click
[Add].
4. Click [OK].

Exporting/Importing PC FAX Address Book data

• The following procedure is based on Windows 7 as an example. If you are using another
operating system, the procedure might vary slightly.
Exporting PC FAX Address Book data
PC FAX Address Book data can be exported to a file in CSV (Comma Separated Values) format.
Follow this procedure to export PC FAX Address Book data.
1. Open the PC FAX Address Book, and then click [Export].
2. Navigate to the location to save the PC FAX Address Book data, specify a name for
the file, and then click [Save].
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Using the Fax Function from a Computer (PC FAX)

Importing PC FAX Address Book data
PC FAX Address Book data can be imported from files in CSV format. You can import address
book data from other applications if the data is saved as a CSV file.
Follow this procedure to import PC FAX Address Book data. To import address book data from
other applications, you must select the appropriate items to import.
1. Open the PC FAX Address Book, and then click [Import].
2. Select the file containing the address book data, and then click [Open].
A dialog box for selecting the items to import appears.
3. For each field, select an appropriate item from the list.
Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot
be selected for [Name] and [Fax].
4. Click [OK].
For details about the settings, see the PC FAX driver Help.
• CSV files are exported using Unicode encoding.
• PC FAX Address Book data can be imported from CSV files whose character encoding is Unicode
or ASCII.
• Group data cannot be exported or imported.
• Up to 1000 destinations can be registered in the PC FAX Address Book. If this limit is exceeded
during importing, the remaining destinations will not be imported.

Editing a Fax Cover Sheet
This section describes how to edit a fax cover sheet in the PC FAX driver's properties.
1. On the [File] menu, click [Print...].
2. Select the PC FAX driver as the printer, and then click [Print].
3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet].
4. Configure settings as necessary, and then click [OK].
For details about the settings, see the PC FAX driver Help.

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Receiving a Fax
• When receiving an important fax, we recommend you confirm the contents of the received fax with
the sender.
• The machine may not be able to receive faxes when the amount of free memory space is low.
• An external telephone is required to use this machine as a telephone.
• Only A4, Letter, or Legal size paper can be used for printing faxes.

Selecting Reception Mode
The reception modes are as follows:
When using the machine only as a fax machine
Select the following mode when no external telephone or telephone answering device is
connected:
• Fax Only mode (auto reception)
In this mode, the machine is used only as a fax machine and receives faxes automatically.
When using the machine with an external device
Select one of the following modes when the handset, external telephone or telephone answering
device is connected:
• FAX/TEL Manual mode (manual reception)
In this mode, you must answer calls with the handset, external telephone. If a call is a fax call,
you must start the fax reception manually.
• Fax Only mode (auto reception)
In this mode, the machine automatically answers all incoming calls in fax reception mode.
• FAX/TAD mode (auto reception)
In this mode, you can use the machine with an external telephone answering device.

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1. Press the [User Tools] key.

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Receiving a fax in FAX/TEL Manual mode

• The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced
Mode] in [Fax Features].
• To receive faxes, be sure to first remove any originals loaded in the ADF.
1. Pick up the handset of the external telephone to answer the call.
A normal telephone call starts.
The sender can first phone you to tell you they are sending a fax.
2. When you hear a fax calling tone or no sound, press the [Facsimile] key.
3. Press the [Start] key.
If [Operation] is set to [Easy Mode], proceed to Step 6.
4. Press [RX].
5. Press the [Start] key.
6. Replace the handset.
• For details about [Operation], see page 137 "Fax Features Settings".

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Receiving a fax in Fax Only mode
When the reception mode is set to Fax Only mode, the machine automatically answers all incoming
calls in fax reception mode.
• You can specify the number of times the machine rings before answering a call in the [Number of
Rings] setting under [Fax Features]. For [Number of Rings], see page 137 "Fax Features Settings".
• If you answer a call with the external telephone while the machine is ringing, a normal telephone
call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax
manually, see page 121 "Receiving a fax in FAX/TEL Manual mode".

Receiving a fax in FAX/TAD mode
When the reception mode is set to FAX/TAD mode, the external telephone answering device answers
and records messages when the machine receives telephone calls. If the incoming call is a fax call, the
machine receives the fax automatically.
1. When there is an incoming call, the external telephone answering device rings.
If the external telephone answering device does not answer, the machine starts to receive the fax
automatically.
If you answer a call with the external telephone while the machine is ringing, a normal telephone
call starts. If you hear a fax calling tone, wait until "Receiving..." appears on the display. The
machine starts to receive faxes. If the message "Receiving..." does not appear, receive the fax
manually.
2. If the external telephone answering device answers, the machine monitors silence on the
line for 30 seconds (silence detection).
• If a fax calling tone or no sound is detected, the machine starts to receive the fax
automatically.
• If a voice is detected, a normal telephone call starts. The external telephone answering device
records messages.
• You can manually receive a fax during silence detection.
• Silence detection does not terminate for 30 seconds even if the external telephone answering
device goes on-hook, unless you press the [Clear/Stop] key and disconnect the call.

Forwarding or Storing Faxes in Memory
To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received
faxes to a preset destination, or store them in memory without printing them out.
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Receiving a Fax

• This function is available for the Type 5 and 6 models only.
• The table below shows what happens after forwarding succeeds or fails depending on the
machine’s configuration.
Forwarding

[Print Received File]

Success

Automatic

Success

Manual

Failure

Automatic

Failure

Manual

Results
The machine prints out the fax and deletes it from
memory.
The machine stores the fax in memory for later manual
printing.
The machine prints out a forwarding failure report, prints
out the fax, and then deletes it from memory.
The machine prints out a forwarding failure report and
stores the fax in memory for later manual printing.

• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a
paper jam, the fax will remain in memory. The remaining pages will start printing as soon as the
problem is resolved.
• The number of forwarding attempts and the attempt interval time can be specified using Web
Image Monitor. For details about the forwarding destination, forwarding trials and interval settings,
see page 169 "Configuring the System Settings".

Forwarding settings
To specify the forwarding conditions for received faxes, configure the machine as follows:
1. Press the [User Tools] key.

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6. Sending and Receiving a Fax

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Reception File Processing], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Forward & Print], and then press the [OK] key.
To send e-mail notifications after faxes are forwarded, proceed to Step 6. If not, proceed to Step
8.
6. Press the [ ] or [ ] key to select [Notify Forward Status], and then press the [OK] key.
7. Press the [ ] or [ ] key to select [On], and then press the [OK] key.
• [On]: Send an e-mail notification after forwarding. E-mail notification destination depends on
how the forwarding destination is configured.
• [Off]: An e-mail notification is not sent.
8. Press the [User Tools] key to return to the initial screen.

Specifying the forwarding destination using Web Image Monitor
1. Start the Web browser, and access the machine by entering its IP address.
2. Click [System Settings].
3. Click the [Fax] tab.
4. Specify the forwarding destination in [Forwarding Destination].
[E-mail Address]: Enter a destination e-mail address.
[Scan Destination]: Select a scan destination as a forwarding destination.
5. Click [OK].
6. Close the Web browser.
For details about using Web Image Monitor, see page 163 "Using Web Image Monitor".

Configuring the storing conditions
To specify the storing conditions for received faxes, configure the machine as follows:
1. Press the [User Tools] key.
2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.
4. Press the [ ] or [ ] key to select [Reception File Processing], and then press the [OK] key.
5. Press the [ ] or [ ] key to select [Print] or [Forward & Print], and then press the [OK] key.
6. Press the [ ] or [ ] key to select [Print Received File], and then press the [OK] key.

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7. Press the [ ] or [ ] key to select [Automatic] or [Manual], and then press the [OK] key.
• [Automatic]: Automatically print out the received faxes and delete from memory.
• [Manual]: Store the received faxes in memory for later manual printing.
8. Press the [User Tools] key to return to the initial screen.
When the fax is successfully printed out, it will be deleted from memory.
If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a
paper jam, the fax will remain in memory. The remaining pages will start printing as soon as the
problem is resolved.

Printing Out Faxes Stored in Memory
This section explains how to print out received faxes stored in the machine's memory.
If the Power indicator flashes, there is a fax in machine's memory. Follow the procedure below to print
the fax.
1. Press the [User Tools] key.

DCT845

125

6. Sending and Receiving a Fax

Lists/Reports Related to Fax
The lists and reports related to the fax function are as follow:
• Fax Journal
Prints a fax transmission and reception journal for the last 100 jobs.
• TX Status Report
Prints out the latest Transmission result.
• TX/RX Standby File List
Prints a list of unsent fax jobs remaining in the machine's memory.
• Power Failure Report
Prints a report when the machine's power has been interrupted while sending or receiving a fax, or
images stored in the machine's memory have been lost due to the machine being turned off for a
prolonged period of time.
• Fax Speed Dial Dest. List
Prints a list of Speed Dial entries.
• Quick Dial Dest. List
Prints a list of scan and fax Quick Dial entries.
• Forward Failure Report
This report is printed if forwarding fails.
• For more information on Fax Journal and TX Status Report, see page 137 "Fax Features Settings".
• Repots will be printed on A4, Letter or Legal size paper. Load one of these sizes of paper into the
tray before printing reports. For details about loading paper, see page 41 "Loading Paper".

126

7. Configuring the Machine Using the
Control Panel
Basic Operation
There are two main ways to access the machine settings:
• Press the [User Tools] key to access the System or Network settings.
• Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings.
To check which category the function you want to configure belongs to, see page 129 "Menu
Chart".
1. If you want to configure the machine's system settings, press the [User Tools] key.

DCT845

Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy,
Scan, and Fax settings.

DCT879

2. Press the [ ] or [ ] key to select the settings you want to use.
If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requested
to enter a password. Enter the four-digit password, and then press the [OK] key. For details about
the password, see [Admin. Tools Lock] on page 157 "Administrator Settings".

127

7. Configuring the Machine Using the Control Panel

3. To confirm setting items and values displayed, press the [OK] key.
4. To go back to the previous item, press the [Escape] key.
• To return to the initial screen, press the [Escape] key the same amount of times as the number of
selected items, or press the [User Tools] key once.
• With Type 1 models, press the [ ] or [ ] key to access the Copy setting. To specify [Scan Settings],
insert the USB flash drive and select the settings using the [ ] or [ ] key.

128

Menu Chart

Menu Chart
This section lists the parameters included in each menu.
For details about configuring the machine using Web Image Monitor, see page 163 "Configuring the
Machine Using Utilities".
• Some items might not appear depending on the model type or machine's configuration.
• Some items can also be configured using Web Image Monitor.
Copier Features ([ ] [ ] key setting)
For details, see page 130 "Copier Features Settings"
Scan Settings ([ ] [ ] key setting)
For details, see page 133 "Scanner Features Settings"
Fax TX Settings ([ ] [ ] key setting)
For details, see page 135 "Fax Transmission Features Settings"
Fax Features ([User Tools] key setting)
For details, see page 137 "Fax Features Settings"
Address Book ([User Tools] key setting)
For details, see page 142 "Address Book Settings"
System Settings ([User Tools] key setting)
For details, see page 143 "System Settings"
Network Settings ([User Tools] key setting)
For details, see page 153 "Network Settings"
Print List/Report ([User Tools] key setting)
For details, see page 148 "Printing Lists/Reports"
Admin. Tools ([User Tools] key setting)
For details, see page 157 "Administrator Settings"
Printer Features ([User Tools] key setting)
For details, see page 150 "Printer Features Settings"

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7. Configuring the Machine Using the Control Panel

Copier Features Settings
Select Paper Tray
Select the paper tray used for copying.
Default: [Tray 1]
• Tray 1
• Bypass Tray
Sort
Configures the machine to sort the output pages into sets when making multiple copies of a multipage document (P1, P2, P1, P2...).
Default: [Off]
• On
• Off
Original Type
Specifies the content of originals, to optimize copy quality.
Default: [Mixed]
• Mixed
Select this when the original contains both text and photographs or pictures.
• Text
Select this when the original contains only text and no photographs or pictures.
• Photo
Select this when the original contains photographs or pictures. Use this mode for the following
types of original:
• Photographs
• Pages that are entirely or mainly photographs or pictures, such as magazine pages.
Density
Specifies the image density for photocopying.
Increase the level (black squares) to increase the density.
Default: The default setting is the middle of 5 adjustment levels.
Reduce/Enlarge
Specifies the percentage by which copies are enlarged or reduced.
Default: [100%]
(mainly Europe and Asia)

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Copier Features Settings

50%, 71% (A4->A5), 82% (B5J->A5), 93%, 100%, 122% (A5->B5J), 141% (A5->A4), 200%,
400%
(mainly North America)
50%, 65% LT->HLT, 78% LG->LT, 93%, 100%, 129% HLT->LT, 155% HLT->LG, 200%, 400%
• Zoom 25-400%
Duplex/Combine
Specifies combined copying. Select a copy mode according to your original and how you want
the copy outputs to appear. For more details, see page 65 "Making Combined/2-sided Copies".
Note that enabling combined copying automatically disables ID card copying.
Default: [Off]
• Off
• 1Sd 2Orig->Comb 2on1 1Sd
Copy will be made on 1 side, on which 2 pages of 1-sided original will be printed.
• Portrait
• Landscape
• 1Sd 4Orig->Comb 4on1 1Sd
Copy will be made on 1 side, on which 4 pages of 1-sided original will be printed.
• Portrait: L to R
• Portrait: T to B
• Landscape: L to R
• Landscape: T to B
• 1 Sided Orig->2 Sided Copy
Copies two 1-sided pages on one 2-sided page.
• Portrait: T to T
• Portrait: T to B
• Landscape: T to T
• Landscape: T to B
• 1Sd 4Orig->Comb 2on1 2Sd
Copies four 1-sided pages on two 2-sided pages.
• Portrait: T to T
• Portrait: T to B
• Landscape: T to T
• Landscape: T to B
• 1Sd 8Orig->Comb 4on1 2Sd
131

7. Configuring the Machine Using the Control Panel

Copies eight 1-sided pages on four 2-sided pages.
• Portrait: L to R, T to T
• Portrait: L to R, T to B
• Portrait: T to B, T to T
• Portrait: T to B, T to B
• Landscape: L to R, T to T
• Landscape: L to R, T to B
• Landscape: T to B, T to T
• Landscape: T to B, T to B
ID Card Settings
You can specify the ID Card Copy setting.
• ID Card Copy
If you set this to [On], the settings specified in [ID Card Settings] are applied to printed copies.
Default: [Off]
• On
• Off
• ID Card Center Line
Specify whether to draw a center line when making ID card copy.
Default: [Do not Print]
• Print
• Do not Print
• ID Card Size
You can change the ID card copy scanning size.
• mm
• inch
Default:
(mainly Europe and Asia)
Horiz: 54 mm
Vert: 86 mm
(mainly North America)
Horiz: 2.12 inch
Vert: 3.38 inch

132

Scanner Features Settings

Scanner Features Settings
Scan Size
Specifies the scanning size according to the size of the original.
Default:
(mainly Europe and Asia)
[A4]
(mainly North America)
[8 1/2 × 11]
• 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, 16K, Custom Size
Scanning Mode
Specifies the scanning mode using the control panel.
Default: [B&W]
• B&W
The machine creates 1-bit black-and-white images. Images contain only black and white
colors.
• Color
The machine creates 8-bit color images. Images are full color.
• Gray Scale
The machine creates 8-bit black-and-white images. Images contain black and white, and
intermediate gray colors.
Max. E-mail Size
Specifies the maximum size of a file that can be sent by e-mail.
Default: [1 MB]
• 1 MB
• 2 MB
• 3 MB
• 4 MB
• 5 MB
• No Limit
Density
Specifies the image density for scanning originals.
Increase the level (black squares) to increase the density.
Default: The default setting is the middle of 5 adjustment levels.
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7. Configuring the Machine Using the Control Panel

Resolution
Specifies the resolution for scanning the original.
Default: [300 × 300dpi]
• 100 × 100dpi
• 150 × 150dpi
• 200 × 200dpi
• 300 × 300dpi
• 400 × 400dpi
• 600 × 600dpi
Compression (Color)
Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the
quality but greater the file size.
Default: [Medium]
• Low
• Medium
• High
Limitless Scan
Sets the machine to request next originals when scanning with the exposure glass.
Default: [Off]
• Off
• On
File Type
Specifies whether to create a multi-page file containing all pages or separate single-page files
when scanning multiple pages.
Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the
file format is JPEG, a single-page file is created for each scanned page.
Default: [Multi-page]
• Multi-page
A multi-page file containing all pages is created.
• Single Page
A single-page file is created for each page.

134

Fax Transmission Features Settings

Fax Transmission Features Settings
Immediate TX
Sets the machine to send a fax immediately when the original is scanned.
Default: [Off]
• Off
Select this when using Memory Transmission.
• On
Select this when using Immediate Transmission.
• Next Fax Only
Select this when using Immediate Transmission for the next transmission only.
Resolution
Specifies the resolution to use for scanning originals.
Default: [Standard]
• Standard
Select this when the original is a printed or typewritten document with normal-sized
characters.
• Detail
Select this when the original is a document with small print.
• Photo
Select this when the original contains images such as photographs or shaded drawings.
Density
Specifies the image density to use for scanning originals.
Default: [Normal]
• Light
• Normal
• Dark
Pause Time
Specifies the length of pause time when a pause is inserted between the digits of a fax number.
Default: 3 seconds
• 1 to 15 seconds
Auto Redial
Sets the machine to redial the fax destination automatically when the line is busy or a transmission
error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is
135

7. Configuring the Machine Using the Control Panel

preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute
intervals.
Default: [On]
• Off
• On
Print Fax Header
Sets the machine to add a header to every fax you send. The header includes the current date and
time, user fax name and fax number of the machine, job ID, and page information.
Default: [On]
• Off
• On

136

Fax Features Settings

Fax Features Settings
Reception Settings
Specifies the settings for receiving a fax.
• Switch Reception Mode
Specifies the reception mode.
Default: [Fax Only]
• Fax Only
The machine automatically answers all incoming calls in fax reception mode.
• FAX/TEL(Mnl.)
The machine rings when it receives incoming calls. The machine receives faxes only
when you manually receive faxes.
• FAX/TAD
The machine receives faxes automatically when a fax call is received. Otherwise, the
connected telephone answering device answers the call.
• Auto Reduction
Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet
of paper.
Note that the machine only reduces the size down to 74%. If further reduction is required to fit
the fax on a single sheet, it will be printed on separate sheets without being reduced.
Default: [On]
(Default may be [Off] depending on the [Country] setting under [Admin. Tools].)
• Off
• On
• Number of Rings
Specifies the number of times the machine rings before it starts to receive faxes in Fax Only
mode.
Default: 3 times
• 3 to 5 times, in increments of 1
• RX Store File
You can print or delete received faxes.
• Print Selected File
You can select and print received faxes.
• Delete Selected File

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7. Configuring the Machine Using the Control Panel

You can select and delete received faxes.
• Delete All Files
• Reception File Processing
Sets the machine to store received faxes into memory for printing or forward them to a preset
destination.
Use Web Image Monitor to specify the forwarding destination (for details, see page 169
"Configuring the System Settings").
Default: [Print]
• Print
• Forward & Print
• Print Received File
Sets the machine to automatically print the faxes received into memory or store them for later
manual printing.
Default: [Automatic]
• Automatic
Automatically print out the received faxes and delete from memory.
• Manual
Store the received faxes in memory for manual printing.
• Notify Forward Status
Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification
destination depends on how the forwarding destination is configured using Web Image
Monitor (for details, see page 169 "Configuring the System Settings").
Default: [Off]
• On
• Off
Delete TX Standby File
Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent
fax jobs.
This function is only performed when selected.
• Delete Selected File
To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the
previous level of the menu tree without deleting the fax job.
• Delete All Files
To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree
without deleting the fax job.

138

Fax Features Settings

Communication Settings
• ECM Transmission
Sets the machine to automatically resend parts of the data that are lost during transmission.
Default: [On]
• Off
• On
• ECM Reception
Sets the machine to automatically receive parts of the data that are lost during reception.
Default: [On]
• Off
• On
• Dial Tone Detect
Sets the machine to detect a dial tone before the machine begins to dial the destination
automatically.
Default: [Detect]
(Default may be [Not Detect] depending on the [Country] setting under [Admin. Tools].)
• Detect
• Not Detect
• Transmission Speed
Specifies the transmission speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps
• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
• Reception Speed
Specifies the reception speed for the fax modem.
Default: [33.6 Kbps]
• 33.6 Kbps
• 14.4 Kbps
• 9.6 Kbps

139

7. Configuring the Machine Using the Control Panel

• 7.2 Kbps
• 4.8 Kbps
• 2.4 Kbps
Report Print Settings
• Print TX Status Report
Sets the machine to print a transmission report automatically after a fax transmission.
When the machine is in Immediate Transmission mode, the image of the original will not be
reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image
Attached)] is selected.
Note that if a memory error occurs for PC FAX transmission, a transmission report will always
be printed regardless of this setting.
Default: [Error Only (Image Attached)]
• Error Only
Prints a report when a transmission error occurs.
• Error Only (Image Attached)
Prints a report with an image of the original when transmission error occurs.
• Every TX
Prints a report for every fax transmission.
• Every TX (Image Attached)
Prints a report with an image of the original for every fax transmission.
• Do not Print
• Print Fax Journal
Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and
received).
Default: [Auto Print]
• Auto Print
• Do not Auto Print
Operation
You can simplify the procedure for sending and receiving faxes by disabling the use of the
exposure glass. If originals are loaded in the ADF, you can fax them using the ADF in either mode
by pressing the [Start] key.
Default: [Advanced Mode]
• Easy Mode
If you select [Easy Mode], you can receive faxes by pressing the [Start] key. The exposure
glass cannot be used in this mode.
140

Fax Features Settings

• Advanced Mode
If you select [Advanced Mode], you can specify whether to send or receive faxes after
pressing the [Start] key.

141

7. Configuring the Machine Using the Control Panel

Address Book Settings
Quick Dial Dest.
Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dial
entries.
• No.
Specifies the Quick Dial number.
• Fax No.
Specifies the fax number for Quick Dial entries. The fax number can contain up to 40
characters, including 0 to 9, pause, " ", " ", and space.
• Name
Specifies the name for Quick Dial entries. The name can contain up to 20 characters.
Fax Speed Dial Dest.
Specifies the fax number and name for Speed Dial entries. You can register up to 100 Speed Dial
entries.
• No.
Specifies the Speed Dial number.
• Fax No.
Specifies the fax number for Speed Dial entries. The fax number can contain up to 40
characters, including 0 to 9, pause, " ", " ", and space.
• Name
Specifies the name for Speed Dial entries. The name can contain up to 20 characters.

142

System Settings

System Settings
Adjust Sound Volume
Specifies the volume of the sounds produced by the machine.
Default: [Low] for [Panel Key Sound], and [Middle] for other parameters.
• Panel Key Sound
Specifies the volume of the beep that sounds when a key is pressed.
• Off
• Low
• Middle
• High
• On Hook Mode
Specifies the volume of the sound from the speaker during on hook mode.
• Off
• Low
• Middle
• High
• Job End Tone
Specifies the volume of the beep that sounds when a job is complete.
• Off
• Low
• Middle
• High
• Job Error Tone
Specifies the volume of the beep that sounds when a fax transmission error occurs.
• Off
• Low
• Middle
• High
• Alarm Volume
Specifies the volume of the alarm that sounds when an operation error occurs.
• Off
• Low

143

7. Configuring the Machine Using the Control Panel

• Middle
• High
Tray Paper Settings
Paper Size: Tray 1
Specifies the paper size for Tray 1.
Default:
(mainly Europe and Asia)
[A4]
(mainly North America)
[81/2 × 11]
• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2,
16K (197 × 273), 16K (195 × 270), 16K (184 × 260), Custom Size
Paper Size: Bypass Tray
Specifies the paper size for bypass tray.
Default:
(mainly Europe and Asia)
[A4]
(mainly North America)
[81/2 × 11]
• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2,
16K (197 × 273), 16K (195 × 270), 16K (184 × 260), Custom Size
Paper Type: Tray 1
Specifies the paper type for Tray 1.
Default: [Plain Paper]
• Plain Paper, Recycled Paper, Thick Paper, Thin Paper
Paper Type: Bypass Tray
Specifies the paper type for bypass tray.
Default: [Plain Paper]
• Plain Paper, Recycled Paper, Thick Paper, Thin Paper
Size Mismatch Detection
Sets the machine to report an error if the paper size does not match the print job's settings.
Default: [Off]
• Off
• On
144

System Settings

I/O Timeout
• USB
Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via USB. If the machine does not receive any more data within
the time specified here, the machine only prints the data it has received. If printing is frequently
interrupted by data from other ports, increase the timeout period.
Default: [60 sec.]
• 15 sec.
• 60 sec.
• 300 sec.
• Network
Specifies how many seconds the machine waits for print data, if the data is interrupted while it
is being sent from the computer via network. If the machine does not receive any more data
within the time specified here, the machine only prints the data it has received. If printing is
frequently interrupted by data from other ports, increase the timeout period.
Default: [60 sec.]
• 15 sec.
• 60 sec.
• 300 sec.
• Fixed USB Port
Specifies whether the same printer/PC FAX driver can be used for multiple machines or not
under USB connection.
Default: [Off]
• Off
You must install the printer/PC FAX driver separately for individual machines, because
the machine other than the original will be recognized as a new device upon USB
connection.
• On
The same printer/PC FAX driver you have installed in your computer can be used with
any machine other than the one originally used for installation, if the machine is of the
same model.
Auto Continue
Sets the machine to ignore an error with paper size and continue printing. The printing stops
temporarily when an error is detected, and restarts automatically after about ten seconds using the
settings made on the control panel. However, if the size of paper specified on the control panel
and that of the paper loaded in the paper tray or the paper size specified for the print job do not
match when printing restarts, it may cause a paper jam.
145

7. Configuring the Machine Using the Control Panel

Default: [Off]
• Off
• On
Toner Saving
Sets the machine to print using a reduced amount of toner (for prints made by the copier function
only).
Default: [Off]
• Off
• On
Toner End Option
This setting is used to monitor the toner level.
Default: [Stop Printing]
• Stop Printing
Monitoring the toner level is enabled. The remaining toner level can be checked in the control
panel and on the Web Image Monitor.
• Continue Printing
The machine no longer monitors the toner level. Even when the toner runs out, printing will
continue and no messages will be displayed.
Supplies Status
• Print Cart.
Displays information about consumables. This information is displayed only if [Toner End
Option] has been set to [Stop Printing].
If [Toner End Option] is set to [Continue Printing], "**" is displayed instead of the indicator
above.
Printer Registration
Adjusts the position of the input tray. Adjust the value by using the [ ] or [ ] key.
To check the registration, print a test page.
Default: [0]
• Horiz: Tray 1 (-6 to +6 mm, in 1 mm increments)
• Vert: Tray 1 (-6 to +6 mm, in 1 mm increments)
• Horiz: Bypass Tray (-6 to +6 mm, in 1 mm increments)
• Vert: Bypass Tray (-6 to +6 mm, in 1 mm increments)
Low Humidity Mode
When the machine is used in a low humidity environment, black stripes with a few millimeters width
may appear. Selecting [On] should prevent such black stripes from appearing.
146

System Settings

Default: [Off]
• On
• Off
Image Density
Adjusts the density of printing.
Default: 0
• -3 to +3
Fusing Unit Amelrtn.Mode
If the toner is not transferred properly, causing the paper to be stained, select [On] to improve
transferability.
Default: [Off]
• Off
• On

147

7. Configuring the Machine Using the Control Panel

Printing Lists/Reports
Printing the Configuration Page
1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.
3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key.
4. Press [Yes] in the confirmation screen.

Types of Lists/Reports

• Reports will be printed on A4, Letter or Legal size paper. Load one of these sizes of paper into the
tray before printing reports.
Configuration Page
Prints general information and the current configurations of the machine.
You can check the firmware version on the configuration page.
By updating the firmware, you can resolve problems or add a number of new functions. For details
about updating the firmware, see the Firmware Update Guide.
You can download the Firmware Update Guide from our Web site.
Fax Journal
Prints a fax transmission and reception journal for the last 50 jobs.
TX/RX Standby File List
Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.
Quick Dial Dest. List
Prints a list of scan and fax Quick Dial entries.
148

Printing Lists/Reports

Fax Speed Dial Dest. List
Prints a list of Speed Dial entries.
• Sort by Speed Dial No.
Prints the list with the entries sorted by Speed Dial registration number.
• Sort by Name
Prints the list with the entries sorted by name.
Scanner Dest. List
Prints a list of scan destinations.
Scanner Journal
Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder
transmissions.
Maintenance Page
Prints the maintenance page.
Test Page
Checks the results of print position adjustment.
This setting is only available with Type 1 and 4 models.

149

7. Configuring the Machine Using the Control Panel

Printer Features Settings
List/Test Print
Prints lists showing configurations on the machine.
• Config. Page
Prints general information and the current configurations of the machine.
• Menu List
Prints the machine's function menus.
• Test Page
Prints a test page for checking the single-sided printing condition. The test page contains
network settings.
• PCL Font List
Prints installed PCL font list.
System
• Copies
Sets the machine to print the specified number of sets.
This setting is disabled if the number of pages to print is specified by the printer driver.
Default: 1
• 1 to 999
• Sub Paper Size
Sets the machine to print onto paper of another size if the specified paper is not loaded in any
tray. Alternative sizes are preset to A4 and Letter.
Default: [Auto]
• Auto
• Off
• Default Page Size
Specifies the paper size to be used when the paper size is not specified in the print job.
Default:
(mainly Europe and Asia)
[A4]
(mainly North America)
[8 1/2 × 11]
• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2,
7 1/4 × 10 1/2, 16K (197 × 273), 16K (195 × 270), 16K (184 × 260)
150

Printer Features Settings

• Blank Page Print
Sets the machine to print blank pages.
When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if
you select [Off].
Note that this setting has lower priority than the printer driver's blank page setting.
Default: [On]
• On
• Off
• Print Error Report
Sets the machine to print an error page when the machine detects a printer or memory error.
Default: [Off]
• On
• Off
PCL Menu
Specifies conditions when using PCL for printing.
• Orientation
Specifies the page orientation.
Default: [Portrait]
• Portrait
• Landscape
• Form Lines
Specifies the number of lines per page between 5 and 128.
Default:
(mainly Europe and Asia)
[64]
(mainly North America)
[60]
• Font Number
Specifies the ID of the default font you want to use between 0 and 89.
Default: 0
• Point Size
Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25
increments.
Default: 12.00 points
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7. Configuring the Machine Using the Control Panel

• Font Pitch
Specifies the number of characters per inch you want to use for the default font between 0.44
and 99.99 in 0.01 increments.
This setting is effective only for fixed-space fonts.
Default: 10.00 pitch
• Symbol Set
Specifies the character set for the default font. The following sets are available:
Default: [PC-8]
• Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852,
PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ,
Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO
21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win
Baltic
• Courier Font
Specifies a courier-type font.
Default: [Regular]
• Regular
• Dark
• Ext. A4 Width
Sets the machine to extend the width of the printable area of A4 size paper, reducing side
margin width.
Default: [Off]
• On
• Off
• Append CR to LF
Sets the machine to append a CR code to each LF code to print text data clearly.
Default: [Off]
• On
• Off
• Resolution
Specifies the print resolution in dots per inch.
Default: [600 × 600 dpi]

152

Network Settings

Network Settings
• Depending on the settings you change, the machine might need to be restarted.
Ethernet
• MAC Address
Displays the machine's MAC address.
• Ethernet Speed
Displays the current Ethernet speed setting.
• 100Mbps Full Duplex
• 100Mbps Half Duplex
• 10Mbps Full Duplex
• 10Mbps Half Duplex
• Ethernet Unavailable
Appears when a network cable is not connected.
• Set Ethernet Speed
Specifies the speed for Ethernet communication. Select a speed that matches your network
environment.
For most networks, the default setting is the optimum setting.
Default: [Auto Select]
• Auto Select
• 100Mbps Full Duplex
• 100Mbps Half Duplex
• 10Mbps Full Duplex
• 10Mbps Half Duplex
Wi-Fi
• Wi-Fi Enable
Select whether to enable or disable Wireless LAN.
Default: [Enable]
• Disable
• Enable
If [Disable] is set, [Wi-Fi Key], [Wi-Fi Status], [MAC Address], [Current Connection], and
[Setup Wizard] are not displayed.
• Wi-Fi Key
153

7. Configuring the Machine Using the Control Panel

Select the mode that appears if the [Wi-Fi] key is pressed.
Default: [Infrastructure Mode]
• Infrastructure Mode
• Ad-Hoc Mode
• Wi-Fi Status
Displays the current connection status.
• MAC Address
Displays the machine's MAC address.
• Current Connection
Displays detailed information about the connection, such as the SSID and the wireless signal
strength.
• Setup Wizard
Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step
through configuring the settings for connecting with a wireless LAN.
IPv4 Configuration
• DHCP
Sets the machine to receive its IPv4 address, subnet mask, and default gateway address
automatically from a DHCP server.
Default: [Active]
• Inactive
• Active
• IP Address
Specifies the machine's IPv4 address when DHCP is not used.
Use this menu to check the current IP address when DHCP is used.
Default: XXX.XXX.XXX.XXX
The numbers represented by "X" vary according to your network environment.
• Subnet Mask
Specifies the machine's subnet mask when DHCP is not used.
Use this menu to check the current subnet mask when DHCP is used.
Default: XXX.XXX.XXX.XXX
The numbers represented by "X" vary according to your network environment.
• Gateway Address
Specifies the machine's default gateway address when DHCP is not used.
Use this menu to check the current default gateway address when DHCP is used.
154

Network Settings

Default: XXX.XXX.XXX.XXX
The numbers represented by "X" vary according to your network environment.
• IP Address Method
Displays the IP address acquisition method.
• IP Not Ready
• DHCP
• Auto IP
• Manual Config.
• Default IP
IPv6 Configuration
• IPv6
Select whether to enable or disable IPv6.
Default: [Active]
• Active
• Inactive
• DHCP
Sets the machine to receive its IPv6 address from a DHCP server.
Default: [Inactive]
• Active
• Inactive
• IP Address (DHCP)
Displays the IPv6 address obtained from a DHCP server.
• Manual Config. Address
• Manual Config. Address
Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 39
characters.
For details about entering characters, see page 99 "Entering Characters".
• Prefix Length
Specifies the prefix length, using a value between 0 and 128.
• Gateway Address
Specifies the IPv6 address of the default gateway. Can contain up to 39 characters.
For details about entering characters, see page 99 "Entering Characters".
• Stateless Address

155

7. Configuring the Machine Using the Control Panel

Displays the IPv6 stateless addresses obtained from a Router Advertisement.
• Stateless Address 1
• Stateless Address 2
• Stateless Address 3
• Stateless Address 4
• Link-local Address
Displays the IPv6 link local address.
• Contact your network administrator for information about the network configuration.

156

Administrator Settings

Administrator Settings
Set Date/Time
Sets the date and time of the machine’s internal clock.
• Set Date
Specifies the date of the machine’s internal clock.
Only dates that correspond with the year and month can be set. Incompatible dates will be
refused.
Default
Date format:
(mainly Europe and Asia) [Day/Month/Year],
North America) [Year/Month/Day]

(mainly

• Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day
Year: 2000 to 2099
Month: 1 to 12
Day: 1 to 31
• Set Time
Sets the time of the machine's internal clock.
Default
Time format:
(mainly Europe and Asia) [24-hour Format],
North America) [12-hour Format]

(mainly

• Time format: 12-hour Format, 24-hour Format
AM/PM stamp: AM, PM (for 12-hour Format)
Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)
Minute: 0 to 59
Program Fax Information
Specifies the fax name and fax number of the machine.
• Number:
Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,
and "+".
• Name:
Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols.
Dial/Push Phone
Specifies the line type of the telephone line.

157

7. Configuring the Machine Using the Control Panel

To configure this setting, contact your telephone company and select the setting based on your
telephone line. Selecting a wrong setting may cause failures in fax transmissions.
[Dial Phone (20PPS)] may not appear depending on the country setting of the machine.
Default: [Push Phone]
• Push Phone
• Dial Phone (10PPS)
• Dial Phone (20PPS)
PSTN / PBX
Sets the machine to connect to the public switched telephone network (PSTN) or a private branch
exchange (PBX).
Default: [PSTN]
• PSTN
• PBX
PBX Access Number
Specifies the dial number to access the outside line when the machine is connected to a PBX.
Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send
faxes to outside destinations.
Default: 9
• 0 to 999
Function Priority
Specifies the mode that is activated when the power is turned on, or if the time specified for [System
Auto Reset Timer] elapses without activity while the initial screen of the current mode is displayed.
Default: [Copier]
• Copier
• Facsimile
• Scanner
System Auto Reset Timer
Sets the machine to return to the mode specified in [Function Priority].
This setting is also applied to the timeout for copying the next document while ID card copy.
Default: [On] (1 min.)
• On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.)
• Off

158

Administrator Settings

Energy Saver Mode
Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to
reduce power consumption. The machine recovers from Energy Saver mode when it receives a
print job, prints a received fax, or when any key is pressed.
• EnergySaverMode 1
The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy
Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy
Saver mode 2.
Default: [Off]
• Off
• On (30 seconds)
• EnergySaverMode 2
The machine enters Energy Saver mode 2 after the period of time specified for this setting is
passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver
mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver
mode 1.
• Europe
Default: [1 minute]
The time can be set from 1 to 30 minutes.
• Countries other than European countries
Default: [On] (1 minute)
• On (1 to 240 minutes, in 1 minute increments)
• Off
Language
Specifies the language used on the screen and in reports.
Area (Europe only)
By selecting the area in which the machine is being used, you can narrow down the choice of
display language and other settings.
You can also specify this setting during the initial setup after turning the power on for the first time.
Default: [Europe]
• Europe
• Asia
• Oceania
• Americas

159

7. Configuring the Machine Using the Control Panel

• Africa
Country
Selects the country in which the machine is used. The country you specify determines the time and
date display format and the default values of the fax transmission-related settings.
Make sure to select the country code correctly. Selecting a wrong country may cause failures in fax
transmissions.
The default value for this setting is the country code you have specified during the Initial Setup,
which is required after turning on the machine for the first time.
Reset Settings
Be sure not to clear the settings by mistake.
• Reset All Settings
Resets the machine's settings to their defaults except the following: language for the screen,
country setting, network settings, and fax Quick Dial/Speed Dial destinations.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the settings.
• Reset Network Settings
Resets the network settings to their defaults.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the settings.
• Clear Address Book
Clears the fax Quick Dial/Speed Dial destinations.
Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing
the destinations.
Shortcut to Function
Assigns one of the following functions to the [Shortcut to Func.] key on the control panel.
Default: [ID Card Copy Mode]
• ID Card Copy Mode
Press the key to switch to the ID card copy mode.
• Fax Immediate TX
Press the key to switch to the [Immediate TX] menu.
• Select Scanner Dest.
Press the key to switch to the scanner destination selection menu.
Admin. Tools Lock
Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin.
Tools] menus.

160

Administrator Settings

Do not forget this password.
• On (0000 to 9999)
• Off
IPsec
Selects whether to enable or disable IPsec.
This function appears only when a password is specified under [Admin. Tools Lock].
Default: [Inactive]
• Active
• Inactive
Fax Number Confirmation
Sets the machine to require a fax number to be entered twice when specifying a destination
manually.
When this function is enabled, you cannot use the On Hook Dial function.
This function appears only when a password is specified under [Admin. Tools Lock].
Default: [Off]
• On
• Off
Save Scn Data to USB
Specify whether to enable or disable Scan to USB.
This function appears only when a password is specified under [Admin. Tools Lock].
Default: [Active]
• Active
• Inactive

161

7. Configuring the Machine Using the Control Panel

162

8. Configuring the Machine Using
Utilities
Using Web Image Monitor
• To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or
wireless LAN settings. For details, see page 153 "Network Settings" or see page 176
"Configuring the Network Settings".
• Some items might not appear, depending on the model type you are using.
• Some items can also be configured using the control panel.
Available operations
The following operations can be performed remotely using Web Image Monitor on a computer:
• Displaying the machine’s status or settings
• Configuring the machine's settings
• Registering the scan and fax destinations
• Configuring the network settings
• Configuring the IPsec settings
• Printing reports
• Setting the administrator password and e-mail address
• Resetting the machine's configuration to the factory default
• Creating backup files of the machine's configuration
• Restoring the machine's configuration from backup files
• Configuring the machine's date and time
• Configuring the machine's Energy Saver mode setting
Supported Web browsers
• Internet Explorer 6 – 11
• Firefox 3.0 – 23

163

8. Configuring the Machine Using Utilities

Displaying Top Page
When you access the machine using Web Image Monitor, the top page appears in your browser's
window.
1. Launch the Web browser.
2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the
machine.
If a DNS or WINS server is used and the machine’s host name has been specified, you can enter
the host name instead of the IP address.
The top page of Web Image Monitor appears.
Top page
Every Web Image Monitor page is divided into the following areas:
2

DCT841

1. Menu area
Clicking a menu shows its contents in the main area.
2. Tab area
Contains tabs for switching between information and settings you want to see or configure.
3. FAQs/Knowledge Base
Provides answers to frequently asked questions and other useful information about using this
machine.
An internet connection is required to view this information.
164

Displaying Top Page

4. Main area
Displays the contents of the item selected in the menu area.
Information in the main area is not automatically updated. Click [Refresh] at the upper-right in
the main area to update the information. Click the Web browser's [Refresh] button to refresh
the entire browser screen.
• If you use an older version of a supported Web browser or the Web browser has JavaScript and
cookies disabled, display and operation problems may occur.
• If you are using a proxy server, configure the Web browser settings as necessary. For details about
the settings, contact your network administrator.
• The previous page may not appear even if the back button of the Web browser is clicked. If this
happens, click the refresh button of the Web browser.
• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.

Changing the Interface Language
Select the desired interface language from the [Language] list.

165

8. Configuring the Machine Using Utilities

Checking the System Information
Click [Home] to display the main page of Web Image Monitor. You can check the current system
information on this page.
This page contains three tabs: [Status], [Counter], and [Machine Information].

Status Tab
Item

Description

Model Name

Shows the name of the machine.

Location

Shows the location of the machine as registered on the [SNMP] page.

Contact

Shows the contact information of the machine as registered on the [SNMP]
page.

Host Name

Shows the host name specified in [Host Name] on the [DNS] page.

Device Status

Shows the current messages on the machine's display.

Status
Item
Print Cartridge

Description
Displays the remaining toner level.

Paper Tray
Item

166

Description

Tray 1

Shows the current state and paper size/type setting of Tray 1.

Bypass Tray

Shows the current state and paper size/type setting of the bypass tray.

Checking the System Information

Counter Tab
Page Counter
Item
Printer

Description
Shows the following for pages printed using the printer function:
• Total number of pages printed using the printer function, and lists/
reports printed from the [List/Test Print] menu under [Printer Features]
• Number of color pages (always shows 0)
• Number of black-and-white pages printed using the printer function

Scanner

Shows the following for pages scanned using the scanner function:
• Total number of pages
• Number of color pages
• Number of black-and-white pages

Copier

Shows the following for pages printed using the copier function:
• Total number of pages
• Number of color pages (always shows 0)
• Number of black-and-white pages

Fax

Shows the following for telephone line faxes:
• Total number of pages sent and received
• Number of pages sent
• Number of pages received

Print Counter
Item
Page Total

Description
Shows the total number of all prints from the machine:
• Pages printed using the printer, copy, and fax functions
• Lists/Reports printed from the [Print List/Report] menu
• Lists/Reports printed from the [List/Test Print] menu under [Printer
Features]

167

8. Configuring the Machine Using Utilities

Machine Information Tab
Machine Information
Item

168

Description

Firmware Version

Shows the version of firmware installed on the machine.

Engine FW Version

Shows the version of firmware for the machine engine.

Machine ID

Shows the identification number of the machine.

Fax Card

Shows that a fax card is installed.

Total Memory

Shows the total memory installed on the machine.

Configuring the System Settings

Configuring the System Settings
Click [System Settings] to display the page for configuring the system settings.
This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier],
[Fax], [Toner Management], [Interface] and [Shortcut to Function].

Sound Volume Adjustment Tab
Sound Volume Adjustment
Item

Description

Panel Key Sound

Select the volume of the beep that sounds when a key is pressed from [Off],
[Low], [Middle], or [High].

On Hook Mode

Select the volume of the sound from the speaker during on hook mode from
[Off], [Low], [Middle], or [High].

Job End Tone

Select the volume of the beep that sounds when a job is complete from
[Off], [Low], [Middle], or [High].

Job Error Tone

Select the volume of the beep that sounds when a fax transmission error
occurs from [Off], [Low], [Middle], or [High].

Alarm Volume

Select the volume of the alarm that sounds when an operation error occurs
from [Off], [Low], [Middle], or [High].

Tray Paper Settings Tab
Tray 1
Item
Paper Size

Description
Select the paper size for Tray 1 from the following:
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7
1/4 × 10 1/2, 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 ×
260mm), Custom Size

Paper Type

Select the paper type for Tray 1 from the following:
Plain Paper, Recycled Paper, Thick Paper (100 to 130g/m2), Thin Paper
(52 to 64g/m2)

169

8. Configuring the Machine Using Utilities

Bypass Tray
Item
Paper Size

Description
Select the paper size for the bypass tray from the following:
A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7
1/4 × 10 1/2, 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 ×
260mm), Custom Size

Paper Type

Select the paper type for the bypass tray from the following:
Plain Paper, Recycled Paper, Thick Paper (100 to 130g/m2), Thin Paper
(52 to 64g/m2)

Size mismatch detection
Item
Size mismatch
detection

Description
Select whether to set the machine to report an error if the paper size does
not match the print job's settings.

Copier Tab
Select Paper
Item
Select Paper

Description
Select the paper tray used for copying.

Separation Line
Item
Separation Line

170

Description
Specify whether to print a line in the middle of the printed paper when
making ID card copy or combined copy.

Configuring the System Settings

Fax Tab
Fax Number Confirmation
Item
Fax Number
Confirmation

Description
Enable this setting to configure the machine to require a fax number to be
entered twice when specifying a destination manually.
This setting appears only when the administrator password is set in the
[Administrator] page.

Fax Received File Processing
Item

Description

Received File
Processing

Select whether received faxes are stored into the machine's memory for
printing or forwarded to a destination specified for [Forwarding
Destination].

Print Automatically

Select whether the faxes received into the machine's memory are printed
automatically or stored for later manual printing.

Notify Forward Status

Select whether e-mail notifications are sent after forwarding faxes or not.
Email notification destination depends on how [Forwarding Destination] is
specified:
• If specified with [E-mail Address]: the notification will be sent to the
administrator e-mail address specified in [Administrator E-mail
Address] in the [Administrator] page.
• If specified with [Scan Destination]: the notification will be sent to the
notification destination specified for the selected scan destination.
Note that if a destination e-mail address is not specified, no notification will
be sent even if this setting is enabled.

Forwarding Destination

Specifies the forwarding destination.
• [E-mail Address]: Enter a destination e-mail address. Can contain up
to 64 characters.
• [Scan Destination]: Select a scan destination as a forwarding
destination.

Number of Trials of
Forwarding (time)

Specifies how many times the machine attempts to forward a fax (1 to 255
times).

Interval of Forwarding
Trial (min.)

Specifies how many minutes the machine waits between forwarding
attempts (1 to 255 minutes).

171

8. Configuring the Machine Using Utilities

Toner Management Tab
Toner Saving
Item
Toner Saving

Description
Enable this setting to print using a reduced amount of toner when printing
out copies.

Supply End Option
Item
Supply End Option

Description
This setting is used to monitor the toner level.
• Stop Printing
Monitoring the toner level is enabled. The remaining toner level can
be checked in the control panel and on the Web Image Monitor.
• Continue Printing
The machine no longer monitors the toner level. Even when the toner
runs out, printing will continue and no messages will be displayed.

Interface Tab
Interface
Item
Fixed USB Port

Description
Specifies whether the same printer/PC FAX driver can be used for multiple
machines or not under USB connection.
If this setting is enabled, the same printer/PC FAX driver you have installed
in your computer can be used with any machine other than the one
originally used for installation, if the machine is of the same model.
If disabled, you must install the printer/PC FAX driver separately for
individual machines, because the machine other than the original will be
recognized as a new device upon USB connection.

172

Configuring the System Settings

Shortcut to Function Tab
Shortcut to Function
Item
Shortcut to Function
Settings

Description
Assigns one of the following functions to the [Shortcut to Func.] key on the
control panel.
• [ID Card Copy Mode]
• [Fax Immediate TX]
• [Select Scanner Destination]

173

8. Configuring the Machine Using Utilities

Registering Destinations
Scan and fax destinations can be registered using Web Image Monitor.
Up to 100 scan destinations and 108 fax destinations (8 Quick Dial and 100 Speed Dial destinations)
can be registered. See the scan and fax sections for more information on registering destinations.
• For details about registering scan destinations, see page 76 "Registering Scan Destinations".

174

Configuring the Fax Received File

Configuring the Fax Received File
You can print or delete received faxes.
• Print Selected File
You can select and print received faxes.
• Delete Selected File
You can select and delete received faxes.
• Delete All Files
You can delete all received faxes.

175

8. Configuring the Machine Using Utilities

Configuring the Network Settings
Click [Network Settings] to display the page for configuring the network settings.
This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application],
[DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless].
• Depending on the settings you change, the machine might need to be restarted.
• Depending on the model you are using, some items might not appear.

Network Status Tab
General Status
Item

Description

Ethernet Speed

Shows the type and speed of the network connection.

IPP Printer Name

Shows the name used to identify the machine on the network.

Network Version

Shows the version of the machine's network module (a part of the machine
firmware).

Ethernet MAC Address

Shows the Ethernet MAC address of the machine.

Active Interface

Shows the active communication method.

TCP/IP Status
Item

176

Description

DHCP

Select whether the machine should receive a dynamic IPv4 address
automatically using DHCP. To use DHCP, select [Active]. When enabled,
the items below cannot be configured.

IP Address

Enter the IPv4 address for the machine.

Subnet Mask

Enter the subnet mask of the network.

Gateway

Enter the IPv4 address of the network gateway.

Configuring the Network Settings

IPv6 Configuration Tab
IPv6
Item
IPv6

Description
Select whether to enable or disable IPv6. You cannot disable IPv6 using
Web Image Monitor if the machine is currently in use in an IPv6
environment.
In this case, use the control panel to disable [IPv6] under network settings.
When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],
and [Gateway Address] below cannot be configured.

IPv6 Address
Item

Description

DHCP

Select whether or not the machine obtains its IPv6 address from a DHCP
server.

IP Address (DHCP)

Displays the IPv6 address obtained from the DHCP server when [DHCP] is
set to [Active].

Stateless Address

Displays up to four stateless auto addresses.

Gateway Address

Displays the machine's default gateway address.

Link-local Address

Displays the link local address of the machine. The link local address is an
address that is valid only inside the local network (local segment).

Manual Configuration
Address

Enter the machine's IPv6 address. Can contain up to 39 characters.

Prefix Length

Enter the prefix length, using a value between 0 and 128.

Gateway Address

Enter the default gateway's IPv6 address. Can contain up to 39 characters.

Network Application Tab
Scanner Send Setting
Item
E-mail

Description
Select to enable the Scan to E-mail feature.

177

8. Configuring the Machine Using Utilities

Item

Description

Max. E-mail Size

Select the maximum size of scan files that can be attached to an e-mail
message (1 to 5 MB, or no limit).

FTP

Select to enable the Scan to FTP feature.

Folder

Select to enable the Scan to Folder feature.

Network Print Setting
Item

Description

IPP

Select to enable network printing using Internet Print Protocol (via TCP port
631/80).

FTP

Select to enable network printing using an embedded FTP server in the
machine (via TCP port 20/21).

RAW

Select to enable network raw printing.

Port No.

Enter the TCP port number to use for raw printing. The valid range is 1024
to 65535, except 53550 and 49999 (default is 9100).

LPR

Select to enable network printing using LPR/LPD (via TCP port 515).

mDNS Setting
Item

Description

mDNS

Select to enable Multicast DNS (via UDP port 5353). If disabled, the item
below cannot be configured.

Printer Name

Enter the name of the machine. Can contain up to 32 characters.

DNS Tab
DNS
Item

178

Description

DNS Method

Select whether to specify domain name servers manually or receive DNS
information from the network automatically. When set to [Auto-Obtain
(DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain
Name] below become unavailable.

Primary DNS Server

Enter the IPv4 address of the primary DNS.

Configuring the Network Settings

Item

Description

Secondary DNS Server

Enter the IPv4 address of the secondary DNS.

Domain Name

Enter the IPv4 domain name for the machine. Can contain up to 32
characters.

IPv6 DNS Method

Select whether to specify the domain server manually or have the machine
obtain its DNS information automatically.
When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server],
[Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become
unavailable.

Primary IPv6 DNS
Server

Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to
39 characters.

Secondary IPv6 DNS
Server

Enter the IPv6 address of the secondary IPv6 DNS server. Can contain up
to 39 characters.

IPv6 Domain Name

Enter the IPv6 domain name of the machine. Can contain up to 32
characters.

DNS Resolve Priority

Select whether to give priority to IPv4 or IPv6 for DNS name resolution.

DNS Timeout (seconds)

Enter the number of seconds the machine waits before considering a DNS
request to have timed out (1 to 999 seconds).

Host Name

Enter a host name for the machine. Can contain up to 15 characters.

Auto E-mail Notification Tab
E-mail Notification 1/E-mail Notification 2
Item

Description

Display Name

Enter a sender name for notification e-mail. Can contain up to 32
characters.

E-mail Address

Enter the address of the recipient of the alert email. Can contain up to 64
characters.

Paper Misfeed

Select to send an alert e-mail to the specified address if a paper jam occurs.

Replace Print Cartridge
Soon

Select to send an alert e-mail to the specified address if toner becomes low.

179

8. Configuring the Machine Using Utilities

Item

Description

Replace Print Cartridge

Select to send an alert e-mail to the specified address if toner runs out.

Out of Paper

Select to send an alert e-mail to the specified address if paper runs out.

Call Service

Select to send an alert e-mail to the specified address if the machine
requires servicing.

Cover Open

Select to send an alert e-mail to the specified address if a cover is open.

SNMP Tab
SNMP
Item
SNMP

Description
Select whether to enable the machine to use SNMP services.

Trap
Item
Target Trap

Description
Select whether to enable the machine to send traps to the management host
(NMS).
When disabled, [SNMP Management Host 1] and [SNMP Management
Host 2] below become unavailable.

SNMP Management
Host 1

Enter the IP address or host name of a management host. Can contain up to
64 characters.

SNMP Management
Host 2

Enter the IP address or host name of a management host. Can contain up to
64 characters.

Community
Item

180

Description

Get Community

Enter the community name to use for authentication of Get requests. Can
contain up to 32 characters.

Trap Community

Enter the community name to use for authentication of Trap requests. Can
contain up to 32 characters.

Configuring the Network Settings

System
Item

Description

Location

Enter the location of the machine. The location entered here is displayed on
the main page. Can contain up to 64 characters.

Contact

Enter the contact information of the machine. The contact information
entered here is displayed on the main page. Can contain up to 64
characters.

SMTP Tab
SMTP
Item

Description

Primary SMTP Server

Enter the IP address or host name of the SMTP server. Can contain up to 64
characters.

Port No.

Enter the port number for SMTP (1 to 65535).

Authentication Method

Select an authentication method from the following:
[Anonymous]: The user name and password are not necessary.
[SMTP]: The machine supports NTLM and LOGIN authentication.
[POP before SMTP]: The POP3 server is used for authentication. When
sending e-mails to an SMTP server, you can enhance the SMTP server
security level by connecting to the POP server for authentication.

User Name

Enter the user name for logging in to the SMTP server. Can contain up to 32
characters.

Password

Enter the password for logging in to the SMTP server. Can contain up to 32
characters.

Device E-mail Address

Enter the machine’s e-mail address.
This address is used as the sender's address of e-mail messages sent from
this machine, such as notification e-mails. Can contain up to 64 characters.

Server Timeout
(seconds)

Enter the number of seconds the machine waits before considering an
SMTP operation to have timed out (1 to 999).

181

8. Configuring the Machine Using Utilities

Item
Time Zone

Description
Select a time zone according to your geographic location. Selecting a
different time zone may cause transmission date and time to be incorrect for
email sent by the Scan to E-mail function, even when the machine's clock is
set correctly.

POP3 Tab
POP3 Settings
Item

Description

POP3 Server

Enter the IP address or host name of the POP3 server for e-mail reception.
The POP3 server specified here will be used for [POP before SMTP]. Can
contain up to 64 characters.

User Account

Enter the user name for logging in to the POP3 server. Can contain up to 32
characters.

User Password

Enter the password for logging in to the POP3 server. Can contain up to 32
characters.

Authentication

Select an authentication method from the following:
[None]: Password will not be encrypted.
[APOP Authentication]: Password will be encrypted.
[Auto]: Password will be encrypted or not encrypted according to the POP3
server’s settings.

Wireless Tab
Wireless LAN Status
Item

182

Description

Wireless LAN Status

Displays the status of the connection to the wireless LAN.

MAC Address

Displays the MAC address.

Communication Mode

Displays the communication mode that the machine is connecting in.

SSID

Displays the SSID of the access point that the machine is connected to.

Configuring the Network Settings

Item

Description

Channel

Displays the channel information of the current wireless LAN settings if [AdHoc] is selected for [Communication Mode].

Wireless Signal Status

Displays the strength of the wireless signal that is being received.

Wireless

Specifies whether or not to use the wireless LAN.

Wireless LAN Settings
Item
SSID

Description
Enter the SSID of the access point.
The SSID can contain up to 32 characters.
When you click [Scan List], a list of available access points is displayed.
You can select the SSID from the list.

Communication Mode

Select the mode to connect in.
If the machine will be connected to a wireless router or access point, select
[Infrastructure]. If the machine will be connected to a device equipped with
a wireless LAN directly, select [Ad-Hoc].

Ad-Hoc Channel

If [Ad-Hoc] is selected for [Communication Mode], select a channel.

Authentication

Select an authentication method.
If [Ad-Hoc] is selected for [Communication Mode], you can select only
[Open System] and [Shared Key].

Encryption

Select an encryption method.
If [Ad-Hoc] is selected for [Communication Mode], you can select only
[None] and [WEP].

WPA Passphrase

If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for
[Authentication], enter the WPA encryption key.

WEP Key Length

If [WEP] is selected for [Encryption], select 64 bits or 128 bits for the length
of the encryption key.

WEP Transmit Key ID

Select an ID number to identify each WEP key in case multiple WEP
connections are configured.

WEP Key Format

Select a format for entering the WEP key.

183

8. Configuring the Machine Using Utilities

Item
WEP Key

Description
Enter the WEP key. The number and type of characters you can enter vary
depending on the length and format selected for the key. See the following:
• WEP key length: [64bit], Format: [Hexadecimal]
WEP key max length: 10 characters (0-9, A-F, a-f)
• WEP key length: [64bit], Format: [ASCII]
WEP key max length: 5 characters (0x20-0x7e)
• WEP key length: [128bit], Format: [Hexadecimal]
WEP key max length: 26 characters (0-9, A-F, a-f)
• WEP key length: [128bit], Format: [ASCII]
WEP key max length: 13 characters (0x20-0x7e)

• If you are configuring the connection settings manually, check the SSID, authentication method, or
encryption key of the access point or wireless router in advance.

184

Configuring the IPsec Settings

Configuring the IPsec Settings
Click [IPsec Settings] to display the page for configuring the IPsec settings.
This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List].
• This function is available only when an administrator password is specified.

IPsec Global Settings Tab
Item

Description

IPsec Function

Select whether to enable or disable IPsec.

Default Policy

Select whether to allow for the default IPsec policy.

Broadcast and
Multicast Bypass

Select the services that you do not want to apply IPsec from the following:

All ICMP Bypass

Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from the
following:

[DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550]

[Active]: All ICMP packets will be bypassed without IPsec protection.
"ping" command (echo request and echo reply) is not encapsulated by
IPsec.
[Inactive]: Some ICMP message types will be bypassed without IPsec
protection.

IPsec Policy List Tab
Item

Description

No.

IPsec policy number.

Name

Displays the name of the IPsec policy.

Address Settings

Displays the IP address filter of the IPsec policy as below:
Remote address/Prefix length

Action

Displays the action of the IPsec policy as "Allow", "Drop", or "Require
Security".

185

8. Configuring the Machine Using Utilities

Item
Status

Description
Displays the status of the IPsec policy as "Active" or "Inactive".

To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec
Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page.
IP Policy Settings
Item

Description

No.

Specify a number between 1 and 10 for the IPsec policy. The number you
specify will determine the position of the policy in the IPsec Policy List. Policy
searching is performed according to the order of the list. If the number you
specify is already assigned to another policy, the policy you are
configuring will take the number of the earlier policy, and the earlier policy
and any subsequent policies will be renumbered accordingly.

Activity

Select whether to enable or disable the policy.

Name

Enter the name of the policy. Can contain up to 16 characters.

Address Type

Select IPv4 or IPv6 as the type of IP address to be used in IPsec
communication.

Local Address

Displays the IP address of this printer.

Remote Address

Enter the IPv4 or IPv6 address of the device with which to communicate.
Can contain up to 39 characters.

Prefix Length

Enter the prefix length of the Remote Address, using a value between 1 and
128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will be
automatically selected.

Action

Specify how the IP packets are processed from the following:
• [Allow]: IP packets are both sent and received without IPsec applied to
them.
• [Drop]: IP packets are discarded.
• [Require Security]: IPsec is applied to IP packets that are both sent and
received.
If you have selected [Require Security], you must configure [IPsec Settings]
and [IKE Settings].

186

Configuring the IPsec Settings

IPsec Settings
Item
Encapsulation Type

Description
Specify the encapsulation type from the following:
• [Transport]: Select this mode to secure only the payload section of
each IP packet when communicating with IPsec compliant devices.
• [Tunnel]: Select this mode to secure every section of each IP packet.
We recommend this type for communication between security
gateways (such as VPN devices).

Security Protocol

Select the security protocol from the following:
• [AH]: Establishes secure communication that supports authentication
only.
• [ESP]: Establishes secure communication that supports both
authentication and data encryption.
• [ESP&AH]: Establishes secure communication that supports both data
encryption and authentication of packets, including packet headers.
Note that you cannot specify this protocol when [Tunnel] is selected
for [Encapsulation Type].

Authentication
Algorithm for AH

Specify the authentication algorithm to be applied when [AH] or [ESP&AH]
is selected for [Security Protocol] from the following:
[MD5], [SHA1]

Encryption Algorithm
for ESP

Specify the encryption algorithm to be applied when [ESP] or [ESP&AH] is
selected for [Security Protocol] from the following:
[None], [DES], [3DES], [AES-128], [AES-192], [AES-256]

Authentication
Algorithm for ESP

Specify the authentication algorithm to be applied when [ESP] is selected
for [Security Protocol] from the following:
[MD5], [SHA1]

Life Time

Specify the life time of the IPsec SA (Security Association) as a time period
or data volume. The SA will expire when the time period you specify
elapses or the volume of data you specify reaches the volume carried.
If you specify both a time period and a data volume, the SA will expire as
soon as either is reached, and a new SA will then be obtained by
negotiation.
To specify the life time of the SA as a time period, enter a number of
seconds.
To specify the life time of the SA as a data volume, enter a number of KBs.

187

8. Configuring the Machine Using Utilities

Item
Key Perfect Forward
Secrecy

Description
Select whether to enable or disable PFS (Perfect Forward Secrecy).

IKE Settings
Item

Description

IKE Version

Displays the IKE version.

Encryption Algorithm

Specify the encryption algorithm from the following:
[DES], [3DES], [AES-128], [AES-192], [AES-256]

Authentication
Algorithm

Specify the authentication algorithm from the following:

IKE Life Time

Specify the life time of the ISAKMP SA as a time period. Enter a number of
seconds.

IKE Diffie-Hellman
Group

Select the IKE Diffie-Hellman Group to be used in the generation of the IKE
encryption key from the following:

[MD5], [SHA1]

[DH1], [DH2]

188

Pre-Shared Key

Specify the PSK (Pre-Shared Key) to be used for authentication of a
communicating device. Can contain up to 32 characters.

Key Perfect Forward
Secrecy

Select whether to enable or disable PFS (Perfect Forward Secrecy).

Printing Lists/Reports

Printing Lists/Reports
Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to
print out information for that item.
Print List/Report
Item

Description

Configuration Page

Prints general information about the machine and its current configuration.

Fax Journal

Prints a fax transmission and reception journal for the last 50 jobs. For
details about automatic fax journal printing, see page 137 "Fax Features
Settings".

Fax TX/RX Standby File Prints a list of fax jobs remaining in the machine's memory to be printed,
List
sent, or forwarded.
Quick Dial Destination
List

Prints a list of Quick Dial entries.

Fax Speed Dial
Destination List

Prints a list of Speed Dial entries.

Scanner Destination List

Prints a list of scan destinations.

Scanner Journal

Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and
Scan to Folder transmissions.

Maintenance Page

Prints the maintenance page.

• Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printing
reports, confirm that machine is not printing.
• Reports will be printed on A4, Letter or Legal size paper. Load one of these sizes of paper into the
tray before printing reports.

189

8. Configuring the Machine Using Utilities

Configuring the Administrator Settings
Click [Administrator Tools] to display the page for configuring the administrator settings.
This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore
Setting], [Set Date/Time], and [Energy Saver Mode].

Administrator Tab
Administrator Settings
Item

Description

Change Password

Check this to configure the administrator password.

New Password

Enter the new administrator password. Can contain up to 16 characters.

Confirm New Password Enter the same password again, to confirm.
Change E-mail Address Check this to configure the administrator e-mail address.
Administrator E-mail
Address

Enter the administrator e-mail address.
If the machine's e-mail address is not configured in the [SMTP] page, this
address will be used as the sender's address of e-mails sent from this
machine, such as notification e-mails. Can contain up to 64 characters.

Reset Settings Tab
Reset Settings
Item

Description

Reset Network Settings

Select to restore settings configured under the [Network Settings] and
[Administrator Tools].

Reset Menu Settings

Select to restore settings that are not related to the network to their defaults.

Clear Scan Destination

Select to clear the scan destinations.

Clear Address Book

Select to clear the fax destinations.

Reset IPsec Settings

Select to clear the IPsec settings.

• [Reset IPsec Settings] appears only when the administrator password is specified.
190

Configuring the Administrator Settings

Backup Setting Tab

• When sending the machine for repair, it is important that you create backup files in advance. The
machine's settings are returned to the default after repair.
Backup Setting
Item
Back up Network
Settings

Description
Backs up settings configured under the [Network Settings] and
[Administrator Tools].
Note that, however, [Max. E-mail Size] setting under [Network
Application] will not be backed up here; it will be backed up by [Back up
Menu Settings] instead.

Back up Menu Settings

Backs up settings that are not related to the network.

Back up Scan
Destination

Backs up scan destinations to a file.

Back up Address Book

Backs up fax destinations to a file.

Back up IPsec Settings

Backs up the IPsec settings to a file.

Follow the procedure below to create configuration backup files.
1. Select the radio button for the type of data you wish to back up.
2. Enter the administrator password if required.
3. Click [OK].
4. Click [Save] in the confirmation dialog box.
5. Navigate to the location to save the backup file.
6. Specify a name for the file, and click [Save].
• [Back up IPsec Settings] appears only when the administrator password is specified.

Restore Setting Tab

• When the machine is returned from repair, it is important that you restore the machine's settings
from the backup files. The machine's settings are returned to the default after repair.

191

8. Configuring the Machine Using Utilities

Restore Setting
Item
File to Restore

Description
Enter the path and name of the file to restore, or click [Browse...] to select
the file.

Follow the procedure below to restore configuration backup files.
1. Click [Browse...].
2. Navigate to the directory containing the backup file to restore.
3. Select the backup file, and click [Open].
4. Enter the administrator password if required.
5. Click [OK].
• If the settings are not restored successfully, an error message appears. Try again to restore the file
completely.

Set Date/Time Tab
Set Date
Item

Description

Year

Enter the current year (2000 to 2099).

Month

Enter the current month (1 to 12).

Day

Enter the current day (1 to 31).

Date Format

Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or
[YYYY/MM/DD].

Set Time
Item

192

Description

Time Format

Select 24- or 12-hour time format.

Time (AM/PM)

Select [AM] or [PM] if 12-hour time format is selected.

hour (0-23)

Enter the current hour if 24-hour time format is selected (0-23).

hour (1-12)

Enter the current hour if 12-hour time format is selected (1-12).

Configuring the Administrator Settings

Item
min. (0-59)

Description
Enter the current minute (0-59).

Energy Saver Mode Tab
Energy Saver Mode
Item
Energy Saver Mode 1

Description
Select [Active] to set the machine to enter Energy Saver mode 1 if the
machine has been idle for about 30 seconds.
It takes less time to recover from Energy Saver mode 1 than from power-off
state or Energy Saver mode 2, but power consumption is higher in Energy
Saver mode 1 than in Energy Saver mode 2.

Energy Saver Mode 2

Select [Active] to set the machine to enter Energy Saver mode 2 after the
period of time specified for [Waiting Time (1-240 minutes)] is passed (1 to
240 minutes). [Active] and [Inactive] may not be selected depending on the
area in which the machine is being used. The available Waiting Time range
may also vary depending on where the machine is being used.
The machine consumes less power in Energy Saver mode 2 than in Energy
Saver mode 1, but it takes longer to recover from Energy Saver mode 2
than from Energy Saver mode 1.

193

8. Configuring the Machine Using Utilities

194

9. Maintaining the Machine
Replacing the Print Cartridge
• If "Replacement Required: Print Cartridge" is displayed in the control panel, replace the print
cartridge by following the procedure described below. However, this message will not be
displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if
the printed image becomes pale or blurred.
• Store print cartridges in a cool dark place.
• Actual printable numbers vary depending on image volume and density, number of pages printed
at a time, paper type and size, and environmental conditions such as temperature and humidity.
Toner quality degrades over time.
• For good print quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
• The manufacturer shall not be responsible for any damage or expense that might result from the use
of parts other than genuine parts from the manufacturer with your office products.
1. Open the front cover, and then carefully lower it.
2. Carefully pull out the print cartridge horizontally, holding its center.

DCT024

3. Take the new print cartridge out of the box, and then take it out of the plastic bag.
4. Hold the print cartridge and shake it from side to side five or six times.
Shake the print cartridge horizontally in the direction. The first few printed pages may appear
blurred or smeared if the cartridge has not been shaken properly.

195

9. Maintaining the Machine

5. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,
push the cartridge down until it clicks into place.

DCT026

6. Carefully push up the front cover until it closes.

196

Cautions When Cleaning

Cautions When Cleaning
Clean the machine periodically to maintain high print quality.
Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has
been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe
over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine
and thinner, or spray insecticide on the machine.
• If there is dust or grime inside the machine, wipe with a clean, dry cloth.
• You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and
grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire
hazard.
• Do not allow paper clips, staples, or other small objects to fall inside the machine.

197

9. Maintaining the Machine

Cleaning the Inside of the Machine
1. Open the front cover, and then carefully lower it.
2. Carefully pull out the print cartridge horizontally, holding its center.

DCT024

3. Use a cloth to wipe the inside of the machine toward and away from yourself.

DCT040

Wipe carefully so as not to touch any protrusions inside the machine.
4. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,
push the cartridge down until it clicks into place.

DCT026

5. Carefully push up the front cover until it closes.

198

Cleaning the Exposure Glass

Cleaning the Exposure Glass
1. Lift the exposure glass cover.
Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be
damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.

DCT008

199

9. Maintaining the Machine

Cleaning the Auto Document Feeder
1. Lift the ADF.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same
parts with a dry cloth to remove any remaining moisture.

DCT009

200

10. Troubleshooting
Common Problems
This section describes how to troubleshoot common problems that may occur while operating the
machine.
Problem

Possible cause

Solution
• Make sure that the power
plug is firmly inserted into
the wall outlet.

The machine does not turn on.

The power cord is not
connected properly.

Pages are not printed.

The USB cable or network cable Reconnect the USB cable or
is not connected correctly.
network cable.

Strange noise is heard.

The consumable is not properly
installed.

• Make sure that the wall
outlet is not defective by
connecting another
working device.

Check that the consumable is
properly installed.

• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales
or service representative.

201

10. Troubleshooting

Paper Feed Problems
If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of
the machine and paper.
Problem
Paper does not feed smoothly.

Solution
• Use supported types of paper. See page 35 "Supported
Paper".
• Load paper correctly, making sure that the paper guides
are properly adjusted. See page 41 "Loading Paper".
• If the paper is curled, straighten the paper.
• Take out the paper from tray and fan it well. Then,
reverse the top and bottom of the paper, and put it in the
tray.

Paper jams occur frequently.

• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.
• Avoid printing on both sides of paper when printing
images that contain large areas of solid color, which
consume a lot of toner.
• Use supported types of paper. See page 35 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.

Multiple sheets of paper are fed at
one time.

• Fan the paper well before loading. Also make sure that
the edges are even by tapping the stack on a flat surface
such as a desk.
• Make sure that the paper guides are in the right position.
• Use supported types of paper. See page 35 "Supported
Paper".
• Load paper only as high as the upper limit markings on
the paper guide.
• Check that paper was not added while there was still
some left in the tray.
Only add paper when there is none left in the tray.

202

Paper Feed Problems

Problem
Paper gets wrinkles.

Solution
• Paper is damp. Use paper that has been stored properly.
• Paper is too thin. See page 35 "Supported Paper".
• If there are gaps between the paper and the paper
guides, adjust the paper guides to remove the gaps.

The printed paper is curled.

• Load the paper upside down in the input tray.
• Paper is damp. Use paper that has been stored properly.

Images are printed diagonally to the
pages.

If there are gaps between the paper and the paper guides,
adjust the paper guides to remove the gaps.

CER091

Removing Printing Jams

• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.
• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can
smudge. Make test prints until smudges no longer appear.
• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine
will cause further jams and possibly damage the machine.
• Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any
pages that did not print out.
• The jammed paper may be ejected automatically when opening and then closing the front cover or
when turning the power off and then back on.

203

10. Troubleshooting

Removing Jammed Paper from Tray 1
1. Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it
carefully.

DCT012

2. Carefully slide Tray 1 back in until it stops.
3. Open the front cover, and then carefully lower it.

DCT027

4. Carefully pull out the print cartridge horizontally, holding its center.

DCT024

• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
• Place the print cartridge on paper or similar material to avoid dirtying your workspace.

204

Paper Feed Problems

5. Lifting the guide plate, remove the jammed paper carefully.

DCT025

6. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,
push the cartridge down until it clicks into place.

DCT026

7. Carefully push up the front cover until it closes.

DCT028

If the error display continues to appear, perform the procedure described in "Opening the Rear
Cover to Remove Jammed Paper".

205

10. Troubleshooting

Removing Jammed Paper from the Bypass Tray

• Since the temperature around the guide is high, wait for it to cool before checking for jammed
paper.
1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully.

DCT015

2. Close the bypass tray.
3. Follow Steps 3 to 7 in "Removing Jammed Paper from Tray 1".
If the error display continues to appear, perform the procedure described in "Opening the Rear
Cover to Remove Jammed Paper".

Opening the Rear Cover to Remove Jammed Paper

• Since the temperature around the guide is high, wait for it to cool before checking for jammed
paper.
1. Open the rear cover.

DCT022

206

Paper Feed Problems

2. Open the fusing cover.

DCT035

3. Push the levers on the sides down with your thumbs.

DCT036

4. Remove the jammed paper carefully.

DCT068

5. Push the levers on the sides up with your thumbs.
6. Close the fusing cover.

207

10. Troubleshooting

7. Close the rear cover.

DCT023

Removing Scanning Jams
1. Open the ADF cover.

DCT019

2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,
as it may tear.

DCT021

208

Paper Feed Problems

3. Close the ADF cover.

DCT020

4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original
to remove it.
Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

DCT010

5. Close the ADF.

209

10. Troubleshooting

Print Quality Problems
Checking the Condition of the Machine
If there is a problem with the quality of printing, first check the condition of the machine.
Possible Cause

210

Solution

There is a problem with the
machine's location.

Make sure that the machine is on a level surface. Place the
machine where it will not be subject to vibration or shock.

An unsupported type of paper is
used.

Make sure that the paper being used is supported by the
machine. See page 35 "Supported Paper".

The paper type setting is incorrect.

Make sure that the paper type setting of the printer driver
matches the type of paper loaded. See page 35 "Supported
Paper".

A non-genuine print cartridge is
being used.

Non-genuine print cartridges reduce print quality and can
cause malfunctions. Use genuine print cartridges only. See
page 227 "Consumables".

An old print cartridge is being used.

Print cartridges should be opened before their expiration date
and used within six months of being opened.

The machine is dirty.

See page 195 "Maintaining the Machine", and clean the
machine as required.

Printer Problems

Printer Problems
Problem
An error occurs.

Solution
If an error occurs when printing, change the computer or
printer driver settings.
• Check the printer icon name does not exceed 32
alphanumeric characters. If it does, shorten it.
• Check whether other applications are operating.
Close any other applications, as they may be interfering
with printing. If the problem is not resolved, close
unneeded processes too.
• Check that the latest printer driver is being used.

A print job is canceled.

• Set I/O Timeout to a larger value than the current
settings.

There is considerable delay between
the print start command and actual
printing.

• Processing time depends on data volume. High volume
data, such as graphics-heavy documents, take longer to
process. Wait for a while.
• To speed up printing, reduce the printing resolution using
the printer driver.

The whole printout is blurred.

• Paper is damp. Use paper that has been stored properly.
See page 35 "Supported Paper".
• If you enable [Toner Saving], printing is generally less
dense.
• Condensation may have collected. If rapid change in
temperature or humidity occurs, use this machine only
after it has acclimatized.

Cannot print properly when using a
certain application, or cannot print
image data properly.

• Change the print quality settings.

Some characters are printed faintly
or not printed.
The print position is misaligned.

Specify [Printer Registration] in [System Settings] to adjust the
print position.

211

10. Troubleshooting

Print Positions Do Not Match Display Positions
If the position of items on the printed page differs from the position displayed on the computer screen,
the cause may be one of the following.
Possible Cause

Solution

Page layout settings are not configured properly. Check that the page layout settings are properly
configured in the application.

212

Copier Problems

Copier Problems
Problem
Photocopied paper is blank.

Solution
The original was placed with the front and back reversed.
See page 49 "Placing Originals".

Copied pages are too dark or too
light.

Adjust the image density.

Copied pages do not look the same
as the originals.

Select the correct scan mode according to the type of original.

Black spots appear when
photocopying a photographic print.

The original may have stuck to the exposure glass due to high
humidity.
Place the original on the exposure glass, and then place two
or three sheets of white paper on top of it. Leave the exposure
glass cover open when copying.

A moire pattern is produced.

The original probably has heavily lined or dotted areas.
Switching the setting for image quality between [Photo] and
[Mixed] may eliminate the moire pattern.

Photocopied paper is dirty.

• Image density is too high.
Adjust the image density.
• Toner on the printed surface is not dry.
Do not touch printed surfaces immediately after copying.
Remove freshly printed sheets one by one, taking care
not to touch printed areas.
• The scanning part is dirty.
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.

When copying from the exposure
glass, the print area of the copy is
out of alignment with the original.

Place the original copy side down, making sure that it is
aligned to the rear left corner and pressed flat against the
exposure glass.

The paper size setting does not
match the paper loaded.

Check whether the paper size specified on the machine
matches that of the loaded paper.

213

10. Troubleshooting

Scanner Problems
Problem
The scanned image is dirty.

Solution
• The scanning part is dirty.
• Before placing originals on the exposure glass, make
sure that toner or correction fluid is dry.

214

The scanned image is distorted or
out of position.

The original was moved during scanning. Do not move the
original during scanning.

The scanned image is upside down.

The original was placed upside down. Place the original in the
correct orientation. See page 49 "Placing Originals".

The scanned image is blank.

The original was placed with the front and back reversed.

The scanned image is too dark or
too light.

Adjust the image density.

Fax Problems

Fax Problems
When an error code appears on the fax journal or transmission status report
The table below describes the meaning of error codes that appear under "Results" on the fax
journal or transmission status report, and what to do when a particular error code appears.
"X" indicates a number in an error code that appear differently depending on a specific situation.
Error Code

Solution
An original has been jammed inside the ADF while sending a
fax in Immediate Transmission mode.

1XXX11

• Remove jammed originals, and then place them again.
See page 202 "Paper Feed Problems".
• Check the originals are suitable for scanning. See
page 49 "Placing Originals".
The line could not be connected correctly.
• Confirm that the telephone line is properly connected to
the machine.

1XXX21

• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Confirm that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
Dial fails when trying to send faxes.
• Confirm that the fax number you dialed is correct.
• Confirm that the destination is a fax machine.

1XXX22 to 1XXX23

• Confirm that the line is not busy.
• You may need to insert a pause between dial digits. Press
the [Pause/Redial] key after, for example, the area code.
• Confirm that [PSTN / PBX] under [Admin. Tools] is set
properly for your connection method to the telephone
network. See page 157 "Administrator Settings".

215

10. Troubleshooting

Error Code

Solution
An error occurred while sending a fax.
• Confirm that the telephone line is properly connected to
the machine.

1XXX32 to 1XXX84

• Disconnect the telephone line from the machine, and
connect a standard telephone in its place. Confirm that
you can make calls using the telephone. If you cannot
make calls this way, contact your telephone company.
• If the problem persists, contact your sales or service
representative.
The machine was not able to print the received fax, or the
machine's memory reached capacity while receiving a fax
because the document was too large.
• The paper tray was empty. Load paper in the paper tray.
See page 41 "Loading Paper".

2XXX14

• The paper tray did not contain A4, Letter, or Legal size
paper. Load valid size paper in the tray, and configure
the paper size settings under [System Settings]
accordingly.
• A cover or tray was open. Close the cover or tray.
• There was a paper jam. Remove the jammed paper. See
page 202 "Paper Feed Problems".
• A print cartridge was empty. Replace the print cartridge.
See page 195 "Replacing the Print Cartridge".
• The received fax was too large. Ask the sender to re-send
the document in parts as several smaller individual faxes,
or to send at a lower resolution.
An error occurred while receiving a fax.
• Confirm that the telephone line is properly connected to
the machine.

2XXX32 to 2XXX84

216

Error and Status Messages on the Screen

Error and Status Messages on the Screen
Messages are listed in alphabetical order in the table below.
"X" indicates the parts of the messages that appear differently depending on a specific situation, such as
the paper sizes, paper types, or tray names.
Message
2XXX14

Causes
The machine was not able to
print the received fax, or the
machine's memory reached
capacity while receiving a fax
because the document was too
large.

Solutions
• The paper tray was empty. Load
paper in the paper tray. See page 41
"Loading Paper".
• The paper tray did not contain A4,
Letter, or Legal size paper. Load valid
size paper in the tray, and configure
the paper size settings under [System
Settings] accordingly.
• A cover or tray was open. Close the
cover or tray.
• There was a paper jam. Remove the
jammed paper. See page 202
"Paper Feed Problems".
• A print cartridge was empty. Replace
the print cartridge. See page 195
"Replacing the Print Cartridge".
• The received fax was too large. Ask
the sender to resend the document in
parts as several smaller individual
faxes, or to send at a lower
resolution.

ADF Orig. Misfeed
Open ADF Cover
and remove paper.

An original has been jammed
inside the ADF.

• Remove jammed originals, and then
place them again. See page 202
"Paper Feed Problems".
• Check the originals are suitable for
scanning. See page 49 "Placing
Originals".

217

10. Troubleshooting

Message

Causes

Available: IDCard
Copy A4/A5/
A6/8.5x11/5.5x8.
5

ID card copy could not be
performed because the tray
does not contain the valid size
papers, which are A4, A5, A6,
8.5 × 11 or 5.5 × 8.5 size.

Specify the A4, A5, A6, 8.5 × 11 or
5.5x8.5 for the tray selected for printing
copies. See page 143 "System Settings".

Busy

Fax transmission could not be
completed because the
destination's line was busy.

Wait for a while and send the fax again.

Cannot Copy This
Setting

Combined copying could not be Specify the A4, Letter, or Legal size paper
performed because the tray
for the tray selected for printing copies.
does not contain the valid size
See page 143 "System Settings".
paper, which are A4, Letter, or
Legal size.

Comb.: 2 on 1 / 4
on 1
Cannot copy.
Set original to ADF.

Combined copying could not be
performed because the originals
were not placed in the ADF.

Solutions

• Use the ADF, even when copying a
single sheet.
• If you need to use the exposure glass,
turn off combined copying in
[Duplex/Combine] under copy
settings, and then try again. See
page 130 "Copier Features Settings".

Check Paper Size

The paper size set for the
Press [FormFeed] to begin printing, or
document differs from the size of press [JobReset] to cancel the job.
the paper in the indicated tray.

Connection Failed

The line could not be connected
correctly.

• Confirm that the telephone line is
properly connected to the machine.
• Disconnect the telephone line from
the machine, and connect a standard
telephone in its place. Confirm that
you can make calls using the
telephone. If you cannot make calls
this way, contact your telephone
company.

218

Cooling down...

The engine has overheated.

Wait until the message disappears.

Cover open

A cover is open.

Close the cover completely.

Error and Status Messages on the Screen

Message

Causes

Solutions

Dest. is not
Programmed

No Quick Dial entry is
associated with the One Touch
button you pressed.

• Press a different One Touch button.

Dial Failed

The fax could not be sent.

• Confirm that the fax number you
dialed is correct.

• Assign a registered destination to the
One Touch button. See page 76
"Registering Scan Destinations".

• Confirm that the destination is a fax
machine.
• Confirm that the line is not busy.
• You may need to insert a pause
between dial digits. Press the [Pause/
Redial] key after, for example, the
area code.
Exceeded Max.Email Size

The scan file exceeds the size
limit for files that can be sent
through e-mail.

• Configure [Resolution] under scan
settings to reduce the scanning
resolution. See page 133 "Scanner
Features Settings".
• Configure [Max. E-mail Size] under
scan settings to increase the allowed
size. See page 133 "Scanner
Features Settings".

Fax Job Memory
Overflow

The number of fax jobs in
memory (unsent or unprinted
faxes) has reached maximum,
so new jobs cannot be stored.

Wait until pending jobs have been
transmitted or printed.

Indep.Sply.Prt.Cart.

A non-supported print cartridge
is installed.

Remove and replace it with a print
cartridge specified by an authorized
dealer.

Internal Misfeed

Paper has been jammed in the
machine.

Remove the jammed paper. See page 202
"Paper Feed Problems".

219

10. Troubleshooting

Message

Causes

Solutions

Memory Almost Full

Memory has almost reached
capacity during sort copy.

If several originals are still to be scanned,
it is recommended to start printing now,
and copy the remaining originals
separately. If originals are being scanned
from the ADF, remove any remaining
pages from the ADF.

Memory Overflow

The data is too large or
complex to print.

If using the PCL printer driver, set
[Resolution] in [Print Quality] to [600 ×
600 dpi].

Memory Overflow

• The machine's memory
reached capacity while
scanning the first page of
the original to store a fax
job in memory before
transmission.

Resend the fax in parts as several smaller
individual faxes, or send at a lower
resolution.

• The machine's memory
reached capacity while
storing a fax in memory in
Memory Transmission
mode.
Memory Overflow

Memory has reached capacity
while scanning the second or
later pages of the original when
trying to send a fax in Memory
Transmission mode.

Press [TX] to send only the pages that have
been scanned in memory, or press
[Cancel] to cancel.

Misfeed: BypassTray

Paper has been jammed in the
bypass tray.

Remove the jammed paper. See page 202
"Paper Feed Problems".

Misfeed: Stnd. Tray

Paper has been jammed in the
paper exit area.

Remove the jammed paper. See page 202
"Paper Feed Problems".

Misfeed: Tray 1

Paper has been jammed in the
tray 1 paper input area.

Remove the jammed paper. See page 202
"Paper Feed Problems".

Net Communication
Error

Connection with the server was
lost while sending or receiving
data.

Contact the network administrator.

TX
Cancel

220

Error and Status Messages on the Screen

Message

Causes

Solutions

Network is not Ready A scanned file could not be sent
because the machine has not
received IP address information
from the DHCP server
completely.

Wait until the machine receives the IP
address information completely, and then
try the operation again.

On Hook or Stop key The machine has been off-hook
for an extended period of time.

Put down the handset or press the [Clear/
Stop] key.

Out of Paper: X

The indicated tray has run out of
paper.

Load paper to the indicated tray. See
page 41 "Loading Paper".

Restart Machine…

The machine needs to be
restarted.

The machine automatically reboots.

Print Cart. Set Error

The print cartridge has not been
installed or has not been
installed correctly.

Reinstall the print cartridge. See page 195
"Replacing the Print Cartridge".

Remove Paper:

The machine failed to proceed
with the print job, because tray
1 was specified as the input tray
but paper was set in the bypass
tray.

Remove paper from the bypass tray.

The print cartridge is almost
empty.

Prepare a new print cartridge.

The machine has run out of
toner.

Replace the print cartridge. See page 195
"Replacing the Print Cartridge".

RX Comm. Error

A reception error occurred, and
the fax could not be received
correctly.

If possible, contact the sender of the fax
and ask them to resend it.

Scan (NW)
Disconnected

A scanned file could not be sent
because the network cable was
not connected properly.

Reconnect the network cable properly,
and then try the operation again.

Bypass Tray

Replace Required
Soon:
Print Cartridge
Replacement
Required:
Print Cartridge

221

10. Troubleshooting

Message

Causes

Solutions

Scan (USB)
Disconnected

The USB cable was
disconnected while scanning
from a computer.

Reconnect the USB cable properly, and
then try the operation again.

Server Connection
Failed

A scanned file could not be sent
because the destination could
not be reached.

Confirm that the destination is registered
correctly, and then try the operation again.

Server Response
Error

An error occurred in
communication with the server
before beginning transmission.

Confirm that the destination is registered
correctly, and then try the operation again.
If the problem could not be solved, contact
the network administrator.

Service call - X

A fatal hardware error has
occurred, and the machine
cannot function.

Contact your sales or service
representative.

Set Correct Paper

The paper tray does not contain
A4, Letter, or Legal size paper.

While the message is displayed, press the
[OK] key. A menu for changing the paper
size of the current tray appears.
Load A4/Letter/ Legal size paper in the
tray, and then select the corresponding
paper size using [ ] or [ ] key and press
the [OK] key. The machine will then print
out the fax.
Note that the paper size setting for the tray
under system settings will be changed. See
page 143 "System Settings".

Set Original to ADF
Cannot use exposure
glass
with set. in [Scan
Size].

Sort Copy was
Cancelled

222

Scanning could not be
performed because the originals
were not placed in the ADF,
even though the machine is set
to scan originals larger than
Legal size.

• Use the ADF, even when scanning
Legal or smaller size originals.

The machine's memory reached
capacity while originals were
being scanned from the ADF to
perform sort copying.

Press [Exit] to print the originals that were
successfully scanned into memory. Then,
copy again the originals left in the ADF.

• If you need to use the exposure glass,
set A4/Letter or smaller size in [Scn
Size], and then try again. See
page 88 "Specifying the Scan
Settings".

Error and Status Messages on the Screen

Message
TX Comm. Error

Causes
A transmission error occurred,
and the fax could not be
transmitted correctly.

Solutions
If the [Auto Redial] setting is enabled, the
machine will redial the number and try
again. If all attempts fail, or if the machine
is in Immediate Transmission mode, the fax
will not be transmitted. Try the operation
again.

223

10. Troubleshooting

224

11. Appendix
Notes About the Toner
• Proper operation cannot be guaranteed if any third-party toner is used.
• Depending on printing conditions, there are cases where the printer cannot print the number of
sheets indicated in the specifications.
• When operating the machine for the first time, use the print cartridge supplied with this machine. If
this cartridge is not initially used, the following problems may occur:
• "Replacement Required: Print Cartridge" will be displayed before the toner runs out.
• "Replacement Required: Print Cartridge" will not be displayed when the toner runs out, but
instead the printed image suddenly becomes pale or blurred.
• To continue printing after "Replacement Required: Print Cartridge" is displayed, set [Toner End
Option] to [Continue Printing]. However, since any trouble caused by using this setup is outside of
the scope of the manufacturer's warranty, this setup should be used with care. For details about
[Toner End Option], see page 143 "System Settings".
• If [Toner End Option] is first set to [Continue Printing] and then to [Stop Printing], be sure to use a
new print cartridge. If a used print cartridge is installed, there will be a discrepancy between the
remaining toner level displayed and the actual remaining toner, and accordingly, "Replacement
Required: Print Cartridge" will not be displayed at the appropriate timing.
• The lifetime of the photo conductor, which is built into the print cartridge, is taken into account in
displaying "Replacement Required: Print Cartridge". If the photo conductor stops working before
the toner runs out, "Replacement Required: Print Cartridge" may be displayed.

225

11. Appendix

Moving and Transporting the Machine
This section provides cautions that you must follow when moving the machine both short and long
distances.
Repack the machine in its original packing materials when moving it over a long distance.
• Be sure to disconnect all cables from the machine before transporting it.
• The machine is a precision piece of machinery. Be sure to handle it carefully when moving it.
• Make sure to move the machine horizontally. Take extra caution when carrying the machine up or
down stairs.
• Do not remove the print cartridge when moving the machine.
• Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the
machine carefully.
1. Be sure to check the following points:
• The power switch is turned off.
• The power cord is unplugged from the wall outlet.
• All other cables are unplugged from the machine.
2. Lift the machine using the inset grips on both sides of the machine, and then move it
horizontally to the place where you want to use it.
• To move the machine over a long distance, pack it well. Take care not to tip or tilt the machine
during transit.
• Toner might spill inside the machine if the machine is not kept level during transit.
• For more information about moving the machine, contact your sales or service representative.

Disposal
Ask your sales or service representative for information about correct disposal of this machine.

Where to Inquire
Contact your sales or service representative for further information about the topics included in this
manual or to inquire about other topics not included in this manual.

226

Consumables

Consumables
Print Cartridge
Print cartridge
Black

Average printable number of pages per cartridge *1
1,500 pages, 2,600 pages

*1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image
density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable
pages, set by the International Organization for Standardization.

• Unless a print cartridge is replaced before toner runs out, printing will become impossible. To
facilitate cartridge replacement, we recommend you purchase and store extra print cartridges.
• The actual number of printable pages varies depending on the image volume and density, number
of pages printed at a time, paper type and paper size used, and environmental conditions such as
temperature and humidity.
• Print cartridges may need to be changed sooner than indicated above due to deterioration over
the period of use.
• Print cartridges are not covered by warranty. However, if there is a problem, contact the store
where you purchased them.
• The supplied print cartridge can print approximately 700 pages.
• This machine periodically performs cleaning. During cleaning, toner will be used to maintain print
quality.

227

11. Appendix

Specifications of the Machine
This section lists the machine's specifications.

General Function Specifications
Configuration
Desktop
Print process
Laser electrostatic transfer
Maximum paper size for scanning using the exposure glass
216 mm × 297 mm (8.5 × 11.7 inches)
Maximum paper size for scanning using the ADF
216 mm × 356 mm (8.5 × 14 inches)
Maximum paper size for printing
216 mm × 356 mm (8.5 × 14 inches)
Warm-up time
• Type 1, Type 4
Less than 25 seconds (23 °C, 71.6 °F)
• Type 2, Type 3, Type 5, Type 6
Less than 27 seconds (23 °C, 71.6 °F)
Paper sizes
A4, 81/2 " × 11 " (Letter), 81/2 " × 14 " (Legal), B5, 51/2 " × 81/2 " (Half Letter), 71/4 " × 101/2
" (Executive), A5, A6, B6, 16K (197 × 273 mm), 16K (195 × 270 mm), 16K (184 × 260 mm),
Custom Paper Size
• The following paper sizes are supported as custom paper sizes:
• Width
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Length
Approximately 148-356 mm (5.8-14 inches)

228

Specifications of the Machine

Paper type
Plain Paper (65-99 g/m2 (17-26 lb.)), Recycled Paper (75-90 g/m2 (20-24 lb.)), Thin Paper
(52-64 g/m2 (14-17 lb.)), Thick Paper (100-130 g/m2 (26.6-34 lb.))
Paper input capacity
• Tray 1
150 sheets (70 g/m2, 19 lb.)
• Bypass Tray
1 sheet (70 g/m2, 19 lb.)
Maximum loading height
15.5 mm (0.6 inches)
Paper output capacity
• Output Tray
50 sheets (70 g/m2, 19 lb.)
• Rear
1 sheet (70 g/m2, 19 lb.)
ADF capacity
35 sheets (80 g/m2, 21.3 lb.)
Memory
128 MB
Power requirements
(mainly Europe and Asia)

•

220-240 V, 5 A, 50/60 Hz
•

(mainly North America)
120 V, 8 A, 60 Hz

Power consumption
• Maximum power consumption
780 W
• Energy Saver mode 1
39.1 W
• Energy Saver mode 2
4.3 W
* The power level when the main switch is turned off and the power cord is plugged into an outlet:
1W or less

229

11. Appendix

Machine dimensions (Width × Depth × Height)
• Type 1, Type 3
402 × 360 × 252 mm (15.8 × 14.2 × 10.1 inches)
• Type 2, Type 4, Type 5, Type 6
402 × 360 × 293 mm (15.8 × 14.2 × 11.5 inches)
Weight (machine body with consumables)
• Type 1, Type 3
Approximately 9.9 kg (22 lb.) or less
• Type 2, Type 4, Type 5, Type 6
Approximately 11.1 kg (24.5 lb.) or less

Printer Function Specifications
Printing speed
(mainly Europe and Asia)
22 pages per minute (A4)
(mainly North America)
23 pages per minute (Letter)
Resolution
600 × 600 dpi (maximum: 1200 × 600 dpi)
First print speed
10 seconds or less (From the completion of data processing to the completion of paper delivery)
Interface
• Ethernet (10BASE-T, 100BASE-TX)
• USB 2.0
• Wi-Fi
Printer language
GDI, PCL

Copier Function Specifications
Maximum resolution (scanning and printing)
• Exposure glass
Scanning: 600 × 600 dpi
230

Specifications of the Machine

Printing: 600 × 600 dpi
• ADF
Scanning: 600 × 300 dpi
Printing: 600 × 600 dpi
First copy speed (A4/Letter, at 23 °C, 71.6 °F)
32 seconds or less
Multiple copy speed
Countries other than European countries
22 pages per minute
Reproduction ratio
(mainly Europe and Asia)
Fixed ratio: 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%
(mainly North America)
Fixed ratio: 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%
Zoom ratio: 25% to 400%
Copy quantity
99

Scanner Function Specifications
Maximum scanning area (horizontal × vertical)
• Exposure glass
216 × 297 mm (8.5 × 11.7 inches)
• ADF
216 × 356 mm (8.5 × 14 inches)
Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP, Scan
to Folder, Scan to USB)
600 × 600 dpi
Maximum resolution when scanning from a computer (TWAIN)
• Exposure glass
4800 × 4800 dpi
• ADF
600 × 600 dpi

231

11. Appendix

Maximum resolution when scanning from a computer (WIA)
600 × 600 dpi
ADF throughput
Black and white: 64 mm per second
Color: 22 mm per second
Interface
• Scanning from the control panel
Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi
• Scanning from a computer
Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi

Fax Function Specifications
Access line
• Public switched telephone networks (PSTN)
• Private branch exchange (PBX)
Transmission mode
ITU-T Group 3 (G3)
Scan line density
8 dots per mm × 3.85 line per mm (200 × 100 dpi)
8 dots per mm × 7.7 line per mm (200 × 200 dpi)
Transmission time
3 seconds (8 dots per mm × 3.85 line per mm, 33.6 kbps, MMR, ITU-T # 1 chart)
Transfer rate
33.6 kbps to 2400 bps (auto shift down system)
Data compression methods
MH, MR, MMR
Memory capacity
Transmission: Up to 5 jobs; up to 10 pages per job
Reception: Up to 50 jobs; up to 100 pages in the total of all jobs
Address book
• Speed dial
100 items
• Quick dial
232

Specifications of the Machine

8 items
• Number of redials for Fax
1

233

11. Appendix

Trademarks
Firefox is a registered trademark of the Mozilla Foundation.
Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of Internet Explorer 6, 7, 8, 9, 10 and 11 are as follows:
Microsoft® Internet Explorer® 6
Windows® Internet Explorer® 7
Windows® Internet Explorer® 8
Windows® Internet Explorer® 9
Internet Explorer® 10
Internet Explorer® 11
The proper names of the Windows operating systems are as follows:
• The product names of Windows XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® XP Professional x64 Edition
• The product names of Windows Vista are as follows:
Microsoft® Windows Vista® Ultimate
Microsoft® Windows Vista® Business
Microsoft® Windows Vista® Home Premium
Microsoft® Windows Vista® Home Basic
Microsoft® Windows Vista® Enterprise
• The product names of Windows 7 are as follows:
Microsoft® Windows® 7 Home Premium
Microsoft® Windows® 7 Professional
Microsoft® Windows® 7 Ultimate
Microsoft® Windows® 7 Enterprise
• The product names of Windows 8 are as follows:
Microsoft® Windows® 8
Microsoft® Windows® 8 Pro
Microsoft® Windows® 8 Enterprise
234

Trademarks

• The product names of Windows 8.1 are as follows:
Microsoft® Windows® 8.1
Microsoft® Windows® 8.1 Pro
Microsoft® Windows® 8.1 Enterprise
• The product names of Windows Server 2003 are as follows:
Microsoft® Windows Server® 2003 Standard Edition
Microsoft® Windows Server® 2003 Enterprise Edition
• The product names of Windows Server 2003 R2 are as follows:
Microsoft® Windows Server® 2003 R2 Standard Edition
Microsoft® Windows Server® 2003 R2 Enterprise Edition
• The product names of Windows Server 2008 are as follows:
Microsoft® Windows Server® 2008 Foundation
Microsoft® Windows Server® 2008 Standard
Microsoft® Windows Server® 2008 Enterprise
• The product names of Windows Server 2008 R2 are as follows:
Microsoft® Windows Server® 2008 R2 Foundation
Microsoft® Windows Server® 2008 R2 Standard
Microsoft® Windows Server® 2008 R2 Enterprise
• The product names of Windows Server 2012 are as follows:
Microsoft® Windows Server® 2012 Foundation
Microsoft® Windows Server® 2012 Essentials
Microsoft® Windows Server® 2012 Standard
• The product names of Windows Server 2012 R2 are as follows:
Microsoft® Windows Server® 2012 R2 Foundation
Microsoft® Windows Server® 2012 R2 Essentials
Microsoft® Windows Server® 2012 R2 Standard
Microsoft® Windows Server® 2012 R2 Datacenter
Microsoft product screen shots reprinted with permission from Microsoft Corporation.

235

11. Appendix

236

INDEX
E
2-sided copies....................................................... 65
A
Address book....................................... 76, 100, 142
Address book (PC FAX)...................................... 118
ADF (Auto Document Feeder)............................ 200
Administrator password..................................9, 190
Administrator settings................................. 157, 190
Auto e-mail notification settings......................... 179
B
Backup settings.................................................... 191
Basic operation................................ 55, 61, 83, 127
Broadcast function.............................................. 110
Bypass tray.............................................................45
C
Canceling a copy.................................................. 62
Canceling a fax.......................................... 106, 117
Cleaning.................................... 197, 198, 199, 200
Combine copy....................................................... 65
Common problems.............................................. 201
Condition of the machine................................... 210
Configuration page.................................... 148, 189
Consumables....................................................... 227
Control panel......................................................... 21
Copier features.................................................... 130
Copier function.................................................... 230
Copier mode screen..............................................59
Copier problems................................................. 213
Counter information............................................ 167
D
Date........................................................................ 98
Date and time settings......................................... 192
Date setting.......................................................... 192
Default settings.................................................... 190
DHCP...................................................................... 29
Differences in Performance/Functions between
Different Models...................................................... 8
Disclaimer................................................................. 7
DNS setting.......................................................... 178
Duplex.................................................................... 55

Energy saver mode............................................. 193
ENERGY STAR program....................................... 16
Enlarge................................................................... 63
Enlarged or reduced copies................................. 63
Entering characters................................................ 99
Error messages.................................................... 217
Exposure glass.....................................................199
Exterior................................................................... 19
F
Fax destinations.......................................... 100, 174
Fax features......................................................... 137
Fax function......................................................... 232
Fax mode screen................................................... 97
Fax transmission settings..................................... 135
FAX/TAD mode.................................................. 122
FAX/TEL manual mode.......................................121
Forwarding..................................................122, 123
I
ID Card copy......................................................... 70
Image density......................................... 73, 88, 114
Immediate transmission....................................... 103
Important Safety Instructions.......................... 12, 15
Initial setup............................................................. 27
Installing the driver and software......................... 28
Interface............................................................... 172
Interior.................................................................... 21
Introduction.............................................................. 7
IP address.......................................................... 8, 29
IPsec global settings............................................ 185
IPsec policy settings.............................................185
IPsec settings........................................................ 185
IPv6 configuration............................................... 177
J
Job cancel.............................................................. 56
L
Language............................................................. 165
Legal prohibition...................................................... 7
Lists...................................................... 126, 148, 189
Loading paper....................................................... 41
237

M
Machine information...........................................168
Manual IP address................................................ 30
Memory reception.............................................. 122
Memory transmission.......................................... 103
Menu chart.......................................................... 129
Models................................................................... 11
Moving................................................................. 226
N
Network application........................................... 177
Network settings...................................29, 153, 176
Network status..................................................... 176
Non-recommended paper................................... 37
O
On hook dial....................................................... 111
One Touch buttons................................................ 85
Operation tools..................................................... 26
Original type..........................................................73
Originals................................................................ 49
P
Paper feed problems...........................................202
Paper jam........................................... 203, 206, 208
Pause/Redial key.................................................. 85
PC FAX................................................................. 116
Placing originals.............................................. 51, 52
POP3 settings.......................................................182
Print area................................................................ 38
Print cartridge..............................................195, 227
Print quality problems......................................... 210
Printer features..................................................... 150
Printer function..................................................... 230
Printer problems...................................................211
R
Receiving a fax.................................................... 120
Reception mode.................................................. 120
Recommended size of originals........................... 49
Redial function..................................................... 110
Reduce................................................................... 63
Replace................................................................ 195
Reports................................................ 126, 148, 189
238

Reset settings........................................................ 190
Resolution...................................................... 89, 115
Restore settings.................................................... 191
S
Scan destinations...................... 76, 81, 82, 85, 174
Scan size................................................................ 88
Scan to E-mail................................................. 76, 83
Scan to Folder................................................. 76, 83
Scan to FTP...................................................... 76, 83
Scan to USB........................................................... 86
Scanner Features Settings...................................133
Scanner function..................................................231
Scanner mode screen........................................... 75
Scanner problems............................................... 214
Scanning................................................................ 90
Sending a fax............................................. 103, 104
Set date................................................................ 192
Set time.................................................................192
Shortcut to Func. key........................................... 173
Shortcut to function..............................................173
SMTP settings....................................................... 181
SNMP settings..................................................... 180
Sound volume adjustment...................................169
Specifications............................ 228, 230, 231, 232
Specifying a custom paper size........................... 48
Specifying the paper type.................................... 47
Specifying the standard paper size..................... 47
Speed Dial........................................................... 109
Status information................................................ 166
Status messages.................................................. 217
Supported paper................................................... 35
System information.............................................. 166
System settings............................................ 143, 169
T
Time........................................................................ 98
Time setting.......................................................... 192
Toner............................................................166, 225
Toner management............................................. 172
Top page............................................................. 164
Trademarks.......................................................... 234
Transmission mode.............................................. 103
Tray 1..................................................................... 41

Tray paper settings..................................... 144, 169
Troubleshooting...... 201, 202, 210, 211, 212, 213,

214, 215, 217

TWAIN................................................................... 90
Types of originals not supported by the ADF...... 49
U
Unscannable image area..................................... 50
W
Web Image Monitor........................................... 163
WIA........................................................................ 95
Wireless LAN settings......................................... 182
Wireless LAN setup............................................... 31

239

MEMO

240

EN GB

EN US

EN AU

M217-8630

EN GB

EN US

EN AU

M217-8630

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Ricoh SP 213SFNw User Manual To The 1643aad5 0f07 45d4 Beec Cb4b6a526b02

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