Samsung Electronics Co SCX4216F Multi-Function Printer User Manual 4x16Series
Samsung Electronics Co Ltd Multi-Function Printer 4x16Series
Contents
- 1. Users Manual 1
- 2. Users Manual 2
- 3. Users Manual 3
Users Manual 3
Using Advanced Printing Features The SAMSUNG SPL II Printer window contains five categories of advanced properties. Listed below is the name of each property. - Darkness/Quality - Layout - Color - Background Printing - Paper Source The following figures display each property in the SAMSUNG SPL II Printer window. Darkness/Quality Select the print darkness. Select the print resolution. Layout Select the number of pages you want to print on one sheet of paper. The pages will appear decreased in size and arranged on the sheet. To print the border of each page, check this box. A.6 PRINTING FROM A MACINTOSH Color Select the grayscale mode. Black&White Grayscale Background Printing Turns background printing on or off. Select priority for your print job in the queue of jobs waiting to print, click one of the following: • Urgent: to print before any Normal priority job. • Normal: to print in the order the job is received. • Print at: to print at the specific time you enter in the day and time in the fields to the right. • Put document on hold: to hold the print job in the print queue until you are ready to release it. PRINTING FROM A MACINTOSH A.7 Paper Source Select the corresponding paper source. If Auto Select is set, the machine automatically selects the print material from the paper tray, according to the following order: the Bypass tray and the paper tray. A.8 PRINTING FROM A MACINTOSH B SPECIFICATIONS This chapter includes: • General Specifications • Scanner and Copy Specifications • Printer Specifications • Facsimile Specifications (For SCX-4216F) • Paper Specifications General Specifications Item Description Automatic document feeder (for SCX-4116/4216F) Up to 30 sheets (20 lb, 75 g/m2) ADF Document size Width: 142 to 216 mm (5.6 to 8.5 inches) (for SCX-4116/4216F) Length: 148 to 356 mm (5.8 to 14 inches) Paper input capacity Paper output capacity Paper tray: 250 sheets (weight: 75 g/m2, 20 lb) Bypass tray: 1 sheets (weight: 75 g/m2, 20 lb) Front output tray: 150 sheets (face down) Rear output slot: 1 sheet (face up) Paper tray: Plain paper (60 ~ 90 g/m2, 16 ~ 24 lb) Paper type Bypass tray: Plain paper, Transparencies, Labels, Card, Post card, Envelopes (60 ~ 120 g/m2, 16 ~ 32 lb) Consumables 1-piece toner cartridge system Power requirements 100 ~ 127 VAC, 50/60 Hz, 4.5A 220 ~ 240 VAC, 50/60 Hz, 2.5A Sleep mode: 19 W Power consumption Standby mode: 85 W(100 ~ 127 VAC) / 95 W(220 ~ 240 VAC) Average: 350 W Warm-up: 50 dB Noise Standby mode: 35 dB Printing: 55 dB Warm-up Time Operating conditions 30 seconds Temperature: 50 oF to 89 oF (10 oC to 32 oC) Humidity: 20 % to 80 % RH LCD 16 characters x 2 lines Toner cartridge life 3,000 pages (for starter, 1,000 pages) @ IDC 5 % coverage SET dimension (W x D x H) B.2 SPECIFICATIONS SCX-4116/4216F: 474 x 436 x 417 mm SCX-4016: 474 x 436 x 353 mm Item Description Net: 13 (SCX-4116/4216F)/11.7 (SCX-4016) Kg (including consumables) Weight Gross: 17 (SCX-4116/4216F)/15.7 (SCX-4016) Kg (including consumables, accessories and package) Package Weight Paper: 2.7 Kg Plastic: 0.7 Kg Scanner and Copier Specifications Item Description Compatibility TWAIN standard Scanning method Sheet-fed and Flat-bed CCD (Charge Coupled Device) module Resolution Effective scanning length Effective scanning width Color bit depth Mono bit depth Scan speed (Text mode) Optical: 600 dpi (Mono and Color) Enhanced: 4,800 dpi Platen: 297 mm (11.7 in.) ADF (for SCX-4116/4216F): 356 (14 in.) 8.2 inches (208 mm) Internal: 32 bit External: 24 bit 1 bit for Text mode 8 bit for Gray mode Platen: 23 seconds ADF (SCX- 4116/4216F): 25 seconds Copy speed 17 copies per minute (Letter) Paper size Letter, A4, Legal Platen: 600 x 300 (Text, Mixed) / 600 x 600 (Photo) Copy resolution Zoom rate ADF (for SCX-4116/4216F): 600 x 300 (Text, Mixed, Photo) Platen: 25 ~ 400 % ADF (for SCX-4116/4216F): 25 ~ 100 % SPECIFICATIONS B.3 Item Description Multiple copies 99 pages Grayscale 256 levels Printer Specifications Item Description Printing method Laser Beam Printing Printing speed 17 pages per minute (Letter) Paper tray: Letter, A4, Legal, Folio, A5, A6 Paper size Bypass tray: Letter, Legal, A4, Folio, Executive, A5, A6, A6 card, Post Card 4x6, HagaKi, Envelope 7-3/4, Envelope 9, Envelope 10, Envelope DL, Envelope C5, Envelope C6, Envelope B5 * Min.: 76 x 127 mm (3 x 5 in.) Max.: 216 x 356 (8.5 x 14 in.) Print resolution 600 x 600 dpi Emulation SPL (GDI) PC Interface IEEE 1284, USB 1.1 Compatibility First printing time B.4 SPECIFICATIONS Windows 95/98/2000/NT 4.0/Me/XP Macintosh 8.6 or higher Standby mode: 12 seconds Power save mode: 42 seconds Facsimile Specifications (For SCX-4216F) Item Description Compatibility ITU-T Group 3, ECM Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR (ECM Mode) and JPEG for color fax transmission Modem speed 33600/28800/21600/19200/14400/12000/9600/ 7200/4800/2400 bps with fall back Approx. 3 seconds/page Transmission speed Scanning speed Maximum document length Paper size * Transmission time applies to memory transmission of text data with ECM compression using only ITU-T No.1 Chart. Platen: approx. 3 seconds/letter (at standard fax resolution mode) ADF: approx. 5 seconds/letter (at standard fax resolution mode) Platen: 297 mm ADF: 1.5 m Letter, A4, Legal Standard: 203 x 98 dpi Fine: 203 x 196 dpi Resolution Super Fine: 300 x 300 dpi / 203 x 392 dpi Photo: 203 x 196 dpi Color: 200 x 200 dpi User Memory 4 MB (320 pages) Halftone 256 levels Auto dialer Speed dialing (registration for 100 numbers) SPECIFICATIONS B.5 Paper Specifications Overview Your machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the machine’s performance and the output quality. Paper that does not meet the guidelines outlined in this User’s Guide can cause the following problems: • Poor print quality • Increased paper jams • Premature wear on the machine. NOTES: • Some paper may meet all of the guidelines in this guide and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Samsung has no control. • Before purchasing large quantities of paper, insure the paper meets the requirements specified in this User’s Guide. CAUTION: Using paper that does not meet these specifications may cause problems, requiring repairs. These repairs are not covered by the Samsung warranty or service agreements. Supported Sizes of Paper Paper Dimensions1 Letter 8.5 X 11 in. (216 X 279 mm) A4 210 X 297 mm (8.3 X 11.7 in.) Executive 7.25 X 10.5 in. (191 X 267 mm) Legal 8.5 X 14 in. (216 X 356 mm) Folio 216 X 330 mm (8.5 X 13 in.) B.6 SPECIFICATIONS Weight Capacity2 • 60 to 105 g/m2 bond (16 to 28 lb) for the paper tray • 60 to 120 g/m2 bond (16 to 32 lb) for the Bypass tray • 250 sheets of 75 g/m2 bond (20 lb) paper for the paper tray • 1 sheet of paper for the Bypass tray Dimensions1 Paper Minimum size (custom) 76 x 127 mm (3 x 5 in) Maximum size (Legal) 216 x 356mm (8.5 x 14 in) Same minimum and maximum paper sizes as listed above. Cards Capacity2 60 to 120 g/m2 bond (16 to 32 lb) 138 to 146 g/m2 Transparency Labels Weight 120 to 150 g/m2 • 1 sheet of paper for the Bypass tray 90 to 163 g/m2 75 to 90 g/m2 Envelopes 1. The machine supports a wide range of media sizes. See “Size, Input Sources and Capacities” on page 3.2. 2. Capacity may vary depending on print materials’ weight and thickness, and environmental conditions. NOTE: You may experience jams when using print materials with a length of less than 127 mm (5 in.). For optimum performance, ensure that you are storing and handling the paper correctly. Please refer to “Printer and Paper Storage Environment” on page B.9. Guidelines for Using Paper For the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what type of paper you are loading, such as bond or recycled paper, check the label on the package. The following problems may cause print quality deviations, jamming or even damage to the printer. Symptom Problem with Paper Solution Poor print quality or toner adhesion, problems with feeding Too moist, too rough, too smooth or embossed; faulty paper lot Try another kind of paper, between 100 ~ 400 Sheffied, 4 ~ 5 % moisture content. Dropout, jamming, curl Stored improperly Store paper flat in its moisture-proof wrapping. Increased gray background shading/printer wear Too heavy Use lighter paper, use the rear output slot. Excessive curl problems with feeding Too moist, wrong grain direction or short-grain construction • Use the rear output slot. • Use long-grain paper. SPECIFICATIONS B.7 Symptom Problem with Paper Solution Jamming, damage to printer Cutouts or perforations Do not use paper with cutouts or perforations. Problems with feeding Ragged edges Use good quality paper. NOTES: • Do not use letterhead paper printed with low-temperature inks, such as those used in some types of thermography. • Do not use raised or embossed letterhead. • The printer uses heat and pressure to fuse toner to the paper. Insure that any colored paper or preprinted forms use inks that are compatible with this fusing temperature (200 °C or 392 °F for 0.1 second). Paper Specifications Category Specifications Acid Content 5.5 pH or lower Caliper 0.094 ~ 0.18 mm (3.0 ~ 7.0 mils) Curl in Ream Flat within 5 mm (0.02 in.) Cut Edge Conditions Cut with sharp blades with no visible fray. Fusing Compatibility Must not scorch, melt, offset or release hazardous emissions when heated to 200 °C (392 °F) for 0.1 second. Grain Long Grain Moisture Content 4 % ~ 6 % by weight Smoothness 100 ~ 400 Sheffied B.8 SPECIFICATIONS Paper Output Capacity Output Location Capacity Face-down output tray 150 sheets of 75 g/m2 bond (20 lb) paper Face-up output slot 1 sheet of 75 g/m2 bond (20 lb) paper Printer and Paper Storage Environment Paper storage environmental conditions directly affect the feed operation. Ideally, the machine and paper storage environment should be at or near room temperature, and not too dry or humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly. Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while cold causes it to condense on the sheets. Heating systems and air conditioners remove most of the humidity from a room. As paper is opened and used, it loses moisture, causing streaks and smudging. Humid weather or water coolers can cause the humidity to increase in a room. As paper is opened and used it absorbs any excess moisture, causing light print and dropouts. Also, as paper loses and gains moisture it can become distorted. This can cause paper jams. Care should be taken not to purchase more paper than can be used in a short time (about 3 months). Paper stored for long periods may experience heat and moisture extremes, which can cause damage. Planning is important to prevent damage to large supplies of paper. Unopened paper in sealed reams can remain stable for several months before use. Opened packages of paper have more potential for environment damage, especially if they are not wrapped with a moisture-proof barrier. The paper storage environment should be properly maintained to ensure optimum performance. The required condition is 20 to 24 °C (68 to 75 °F), with a relative humidity of 45 % to 55 %. The following guidelines should be considered when evaluating the paper’s storage environment: • Paper should be stored at or near room temperature. • The air should not be too dry or too humid. • The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof wrapping. If the machine environment is subject to extremes, unwrap only the amount of paper to be used during the day’s operation to prevent unwanted moisture changes. SPECIFICATIONS B.9 MEMO B.10 SPECIFICATIONS INDEX Numerics 2/4-up, special copy 4.11 2-side, special copy 4.10 bypass tray, use 3.8 display language, change control panel 1.17 document jam, clear 8.2 load in ADF 4.4 load on document glass 4.2 document glass clean 7.4 load 4.2 drum, clean 7.9 cancel copy 4.3 print 5.5 scan 6.5 CCD power save mode, use 1.20 clone, special copy 4.9 collation, special copy 4.10 connection AC power 1.17 parallel 1.16 telephone line cord 1.15 USB 1.16 consumables 7.10 contrast, copy 4.6 control panel 1.7 copy contrast 4.6 default setting, change 4.13 from ADF 4.4 from document glass 4.2 image 4.6 number of pages 4.7 special features 4.8 time out, set 4.14 error messages 8.10 ADF, load 4.4 auto fit, special copy 4.8 Favorite setting, use 5.6 fit to page copy 4.8 print 5.11 front output tray, use 3.5 graphic properties, set 5.20 help, use 5.6 install Macintosh software A.2 toner cartridge 1.10 Windows software 2.4 J jam, clear document 8.2 paper 8.4 Macintosh common problems 8.25 document, print A.4 driver, install A.2 memory, clear 7.2 MFP driver install 2.4 uninstall 2.9 network printer, set 5.22 n-up (multiple pages per sheet) copy 4.11 print 5.8 orientation, print 5.3, A.4 output location, select 3.4 overlay, use 5.16 print order, set 5.4 print resolution 5.20, A.6 printer driver install in Windows 2.4 installin Macintosh A.2 uninstall 2.9 printing fitting to a selected paper size 5.11 from Macintosh A.4 from Windows 5.2 multiple pages on one sheet 5.8 posters 5.12 reduced or enlarged document 5.10 using overlays 5.16 watermarks 5.13 problem, solve copying 8.23 error messages 8.10 fax 8.21 paper feeding 8.13 printing 8.14 printing quality 8.17 scanning 8.24 problem, solving Macintosh 8.25 paper guidelines 3.3 paper jam, clear 8.4 paper level indicator 3.7 paper load in bypass tray 3.8 in paper tray 1.12 paper load capacity 3.2 paper properties, set 5.7 paper size, set bypass tray 3.10 paper tray 1.18 print 5.7, A.4 paper source, set 5.8, A.8 paper type, set bypass tray 3.10 paper tray 1.18 print 5.8, A.4 parallel, connect 1.16 poster copy 4.12 print 5.12 power save mode, use 1.19 rear output slot, use 3.5 reduced/enlarged copy 4.7 print 5.10 scan driver install 2.4 uninstall 2.9 SmarThru install 2.4 uninstall 2.10 specifications facsimile B.5 general B.2 paper B.6 printer B.4 scanner and copier B.3 system requirements Macintosh A.2 Windows 2.3 T tel line, connect 1.15 toner cartridge install 1.10 life 7.6 redistribute 7.6 replace 7.7 toner save mode, use 1.19 TWAIN, scan 6.5 unistall MFP driver 2.9 SmarThru 2.10 using CD-ROM 2.12 USB connect 1.16 mode, change 8.16 USB driver, install in Windows 98/Me 2.8 watermarks, use 5.13 zoom rate, copy 4.7 SCX-4216F CONTENTS Chapter 1: GETTING STARTED Control Panel Functions ....................................... 1.2 Setting the Machine ID ......................................... 1.4 Entering Characters Using the Number Keypad ... 1.5 Setting the Date and Time .................................... 1.7 Changing the Clock Mode ................................. 1.8 Setting Sounds .................................................... 1.8 Speaker Control, Ringer, Key Sound and Alarm Sound .................................................. 1.9 Speaker Volume ............................................. 1.9 Setting the Dial Mode .......................................... Using the Toll Save Mode ..................................... Setting up the Fax System ................................... Changing the Fax Setup options ...................... Available Fax Setup Options ............................ Chapter 2: 1.10 1.11 1.12 1.12 1.12 GENERAL FAX FUNCTIONS Sending a Fax ..................................................... Preparing Documents for Faxing ....................... Loading an Original Document .......................... Adjusting the Document Resolution ................... Sending a Fax Automatically ............................ Sending a Fax Manually ................................... Confirming Transmission ................................. Automatic Redialing ........................................ 2.2 2.2 2.2 2.4 2.5 2.6 2.6 2.7 Receiving a Fax ................................................... About Receiving Modes .................................... Loading Paper for Receiving Faxes .................... Receiving Automatically in the Fax Mode ............ Receiving Manually in the Tel Mode ................... Receiving Faxes in the Memory ......................... 2.7 2.7 2.7 2.8 2.8 2.8 CONTENTS Chapter 3: AUTOMATIC DIALING Speed Dialing ...................................................... 3.2 Storing a Number for Speed Dialing .................. 3.2 Sending a Fax using a Speed Number ................ 3.3 Group Dialing ...................................................... Setting Group Dial .......................................... Editing Group Dial Numbers ............................. Sending a Fax Using Group Dialing (Multi-address Transmission) ........................... 3.4 3.4 3.5 3.6 Searching for a Number in the Memory ................... 3.7 Searching Sequentially through the Memory ....... 3.7 Searching with a Particular First Letter .............. 3.7 Printing a Phonebook List ...................................... 3.8 Chapter 4: OTHER WAYS TO FAX Redialing ............................................................ Sending Broadcasting Faxes .................................. Sending a Delayed Fax ......................................... Sending a Priority Fax .......................................... Adding Documents To a Scheduled Fax ................... Canceling a Scheduled Fax .................................... Chapter 5: 4.2 4.2 4.3 4.5 4.7 4.8 ADDITIONAL FEATURES Using the Secure Receiving Mode ........................... Printing Reports .................................................. Using Advanced Fax Settings ................................. Changing Setting Options ................................ Advanced Fax Setting Options .......................... 5.2 5.3 5.5 5.5 5.6 Using the Remote Control Panel ............................. 5.7 ii CONTENTS MEMO CONTENTS iii iv CONTENTS 1 GETTING STARTED The following topics are included: • Control Panel Functions • Setting the Machine ID • Setting the Date and Time • Setting Sounds • Setting the Dial Mode • Using the Toll Save Mode • Setting up the Fax System Control Panel Functions Adjusts the brightness of the documents for the current copy job. Selects the document type for the current copy job. Allows you to use special copy features, such as Clone, Collation, Auto fit, 2-side, N-up (multiple pages on a sheet) and Poster copying. Makes a copy smaller or larger than the original. Selects the number of copies. Displays the current status and prompts during an operation. Turns on when the toner cartridge is empty. Scrolls through the options available for the selected menu item. Confirms the selection on the display. Enters the menu mode and scrolls through the menus available. 1.2 GETTING STARTED Sends you back to the upper menu level. Stops an operation at any time. In the standby mode, clears/cancels the copy options, such as the contrast, the image setting, the copy size and the number of copies. Starts a job. Dials a number or enters alphanumeric characters. Adjusts the resolution of the documents for the current fax job. Allows you to send a fax to multiple destinations. • Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers. • Allows you to print a Phonebook list. Redials the last number in the standby mode or insert a pause into a fax number in the edit mode. Engages the telephone line. Allows you to save on toner by using less toner to print a document. Allows you to save on call costs by sending a fax at a preset toll-saving time. Using this feature, you can take advantage of lower long distance rates at night, for example. *. For details about copy features, refer to the MFP User’s Guide. GETTING STARTED 1.3 Setting the Machine ID In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine. 1 Press Menu until “Machine Setup” appears on the top line of the display. The first available menu item, “Machine Id” displays on the bottom line. 2 Press Enter. The display asks you to enter the fax number. If there is a number already set, the number appears. 3 Enter your fax number using the number keypad. NOTE: If you make a mistake while entering numbers, press the ¦ button to delete the last digit. 4 Press Enter when the number on the display is correct. The display asks you to enter the ID. 5 Enter your name or company name using the number keypad. You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 0 button. For details on how to use the number keypad to enter alphanumeric characters, see “Entering Characters Using the Number Keypad” on page 1.5. If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the button and enter the next digit. If you want to insert a space in the name, you can also use the button to move the cursor to skip the position. 1.4 GETTING STARTED 6 Press Enter when the name on the display is correct. 7 Press Stop/Clear to return to the standby mode. Entering Characters Using the Number Keypad As you perform various tasks, you will need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names. To enter alphanumeric characters: 1 When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with “MNO.” Each time you press 6, the display shows a different letter, M, N, O and finally 6. You can enter special characters (space, plus sign, etc.). For details, see “Keypad Letters and Numbers” on page 1.6. 2 To enter additional letters, repeat Step 1. If the next letter is printed on the same button, move the cursor by pressing the button and then press the button labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display. You can enter a space by pressing the button. 3 When you finish entering letters, press Enter. GETTING STARTED 1.5 Keypad Letters and Numbers Key Assigned numbers, letters or characters Space ‘ Changing Numbers or Names If you make a mistake while entering a number or name, press the ¦ button to delete the last digit or character. Then enter the correct numbers or characters. Inserting a Pause With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers. To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “–” appears on the display at the corresponding location. 1.6 GETTING STARTED Setting the Date and Time All of your faxes will have the date and time printed on them. NOTE: If power to the machine is cut off, you need to reset the correct time and date once the power is restored. 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button (¦ or ) to display “Date & Time” on the bottom line and press Enter. 3 Enter the correct time and date using the number keypad. Month Day Year Hour Minute = 01 ~ 12 = 01 ~ 31 = requires the four digits = 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode) = 00 ~ 59 NOTE: The date format may differ from each country. You can also use the scroll button (¦ or ) to move the cursor under the digit you want to correct and enter a new number. 4 To select “Am” or “Pm” for 12-hour format, press the or button. When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor to the indicator. You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see “Changing the Clock Mode” on page 1.8. GETTING STARTED 1.7 5 Press Enter when the time and date on the display is correct. When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number. Changing the Clock Mode You can set your machine to display the current time using either a 12-hour or 24-hour format. 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button (¦ or ) until you see “Clock Mode” on the bottom line and press Enter. The clock mode currently set for the machine displays. 3 Press the scroll button (¦ or ) to select the other mode and then press Enter to save the selection. 4 To return to the standby mode, press Stop/Clear. Setting Sounds You can control the following sounds: • Ringer: You can adjust the ringer volume. • Alarm Sound: You can turn the alarm sound on or off. With this option set to “On,” an alarm tone sounds when an error occurs or fax communication ends. • Key Sound: With this option set to “On,” a key tone sounds each time any key is pressed. • Speaker Control: You can turn the speaker on or off. With this option set to “Com,” the speaker is on until the remote machine answers. • Speaker volume: You can adjust the speaker volume. 1.8 GETTING STARTED Speaker Control, Ringer, Key Sound and Alarm Sound 1 Press Menu until “Sound/Volume” appears on the top line of the display. 2 Press the scroll button (¦ or ) to scroll through the options. Press Enter when you see the desired sound option. 3 Press the scroll button (¦ or ) to display the desired status or loudness for the option you have selected. You will see the selection on the bottom line of the display. For the ringer volume, you can select from Off, Low, Med and High. You will also hear the selected loudness. Setting “Off” turns the ringer off. The machine will work normally even if the ringer is turned off. 4 Press Enter to save the selection. The next sound option appears. 5 If necessary, repeat steps 2 through 4. 6 To return to the standby mode, press Stop/Clear. Speaker Volume 1 Press On Hook Dial. You will hear a dial tone. 2 Press the scroll button (¦ or ) until you hear the desired loudness. The display shows the current volume level. 3 Press On Hook Dial to save the change and return to the standby mode. GETTING STARTED 1.9 Setting the Dial Mode You can select the type of the telephone dial system where your machine is connected. NOTE: The Dial Mode setting may be unavailable depending on your country. 1 Press Menu until “Machine Setup” appears on the top line of the display. 2 Press the scroll button (¦ or ) until you see “Dial Mode” on the bottom line and press Enter. 3 Press the scroll button (¦ or ) to select the desired dial mode. Select “Tone” if your machine is connected to a tone dial line. Select “Pulse” if the machine is connected to a pulse dial line. 4 Press Enter to save the selection. 5 To return to the standby mode, press Stop/Clear. 1.10 GETTING STARTED Using the Toll Save Mode Using the Toll Save button on the control panel, you can quickly set your machine to send the document(s) stored in the memory during the preset time slot, when the call charge is lowered. This Toll Save mode helps you to take advantage of lower long distance rates at night, for example. NOTE: The toll-saving time slot may vary depending on your contract with a long distance phone company. To turn the toll save mode on: 1 Press Toll Save. The button backlight turns on. 2 Press Enter when “Start Time” displays on the bottom line. 3 Enter the time when your machine starts sending toll save faxes, using the number keypad. To select “Am” or “Pm” for 12-hour format, press the button. or 4 Press Enter when the start time on the display is correct. 5 Press the scroll button (¦ or ) to display “End Time” and press Enter. 6 Enter the time when the toll save transmission ends, using the number keypad. 7 Press Enter to save the setting. 8 To return to the standby mode, press Stop/Clear. Once the toll save mode is activated, your machine stores all of the documents to be faxed into the memory and sends them at the programed time. NOTE: You can change the toll-saving time in the Advaced Fax menu. See page 5.5. To turn the toll save mode off, press Toll Save again. The button backlight turns off and the mode is deactivated. GETTING STARTED 1.11 Setting up the Fax System From the Fax Setup menu, you can configure many settings for the fax system. Changing the Fax Setup options 1 Press Menu until “Fax System” appears on the top line of the display. The first available menu item, “Receive Mode,” displays on the bottom line. 2 Press the scroll button (¦ or ) until you see the desired menu item on the bottom line and press Enter. 3 Use the scroll button (¦ or ) to find the desired status or use the number keypad to enter the desired value for the option you have selected. 4 Press Enter to save the selection. The next Fax Setup option appears. 5 If necessary, repeat steps 2 through 4. 6 To return to the standby mode, press Stop/Clear. Available Fax Setup Options Option Receive Mode 1.12 GETTING STARTED Description You can select the default fax receiving mode. • In the Fax mode, the machine answers an incoming call and immediately goes into the fax reception mode. • In the Tel mode, you can receive a fax by pressing Start Copy/Fax on the control panel when you can hear a fax tone on the line. Option Description Ring To Answer You can specify the number of times the machine rings, 1 to 7, before answering an incoming call. Contrast You can select the default contrast mode to fax your documents lighter or darker. • Lighten works well with dark print. • Normal works well with standard typed or printed documents. • Darken works well with light print or faint pencil markings. Redial Term Your machine can automatically redial a remote fax machine if it was busy. Intervals from 1 to 15 minutes can be entered. Redials You can specify the number of redial attempts, 0 to 13. If you enter 0, the machine will not redial. MSG Confirm You can set your machine to print a report showing whether the transmission was successful, how many pages were sent, and more. The available options are On, Off and On-Error, which prints only when a transmission is not successful. Auto Report A report with detailed information about the previous 50 communications operations, including time and dates. The available options are On or Off. Auto Reduction When receiving a document as long as or longer than the paper loaded in the paper tray, the machine can reduce the size of the document to fit the size of paper loaded in the machine. Select On if you want to automatically reduce an incoming page. With this feature set to Off, the machine cannot reduce the document to fit onto one page, the document is divided and printed in actual size on two or more pages. GETTING STARTED 1.13 Option Description When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size. Discard Size 1.14 GETTING STARTED If the document is within the margin and the Auto Reduction feature is turned on, it will be reduced to fit into the appropriate sized paper and discard does not occur. If the Auto Reduction feature is turned off or fails, the data within the margin will be discarded. Settings range from 0 to 30 mm. 2 GENERAL FAX FUNCTIONS The following topics are included: • Sending a Fax • Receiving a Fax Sending a Fax Preparing Documents for Faxing Use the following guidelines to prepare your documents for faxing: • Do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm in the Automatic Document Feeder (ADF). • Do not attempt to load the following types of documents into the ADF: - carbon-paper or carbon-backed paper - coated paper - onion skin or thin paper - wrinkled or creased paper - curled or rolled paper - torn paper • Remove all staples and paper clips before loading documents in the ADF. • Make sure any glue, ink or correction fluid on the paper is completely dry before loading documents in the ADF. • Do not load documents containing different sizes or weights of paper in the ADF. • If you want to make copies from booklets, pamphlets, transparencies or documents having other unusual characteristics, use the document glass to load the document. Loading an Original Document To fax a document using the Automatic Document Feeder (ADF): 1 Slide the document face up into the ADF. You can insert up to 30 sheets at a time. 2.2 GENERAL FAX FUNCTIONS 2 Adjust the document guide on the ADF to match the width of the document. To fax a document from the document glass: 1 Open the document cover. 2 Place the document face down on the document glass and align it with the registration guide on the top left corner of the glass. GENERAL FAX FUNCTIONS 2.3 3 Close the document cover. NOTES: • If you are copying a page from a book or magazine, lift the cover until its hinges are caught by the stopper and then close the cover. If the book or magazine is thicker than 30 mm, start copying with the cover open. • Make sure that no document is in the ADF. If any document is detected in the ADF, it has priority over the document on the document glass. Adjusting the Document Resolution The default document settings produce good results when setting typical text based documents. However, if you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax. 1 Press Resolution. 2 By pressing Resolution or the scroll button (¦ or ), you can choose from Standard, Fine, Super Fine, Photo and Color. 3 When the desired mode is displayed, press Enter to save the selection. The document types recommended for the resolution settings are described in the table below. Mode 2.4 Recommended for: Standard Documents with normal sized characters. Fine Documents containing small characters or thin lines or documents printed using a dot-matrix printer. Super Fine Documents containing extremely fine detail. The super fine mode is enabled only if the remote machine also supports the Super Fine resolution. See the notes below. Photo Documents containing shades of gray or photographs. GENERAL FAX FUNCTIONS Recommended for: Mode Color Documents with colors. Sending a color fax is enabled only if the remote machine supports color fax reception and you send the fax manually. In this mode, the memory transmission is not available. NOTES: • For the memory transmission, the super fine mode is not available. The resolution setting will be automatically changed to Fine. • If your machine is set to Super Fine resolution and the remote fax machine does not support the Super Fine resolution, the machine will transmit using the highest resolution mode supported by the remote fax machine. Sending a Fax Automatically 1 Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. 3 Enter the remote fax phone number using the number keypad. You can use one or two-digit speed or group dial numbers. For details, see Chapter 3, "Automatic Dialing." 4 Press Start Copy/Fax. 5 If the document is loaded on the document glass, the display shows “Another Page?” on the top line after the document is scanned into the memory. If you have the next page, remove the scanned page and load the next page on the glass and select “1.Yes.” Repeat as necessary. When all of the pages are scanned, select “2.No” when the display shows “Another Page?.” GENERAL FAX FUNCTIONS 2.5 6 The number is dialed and then the machine begins sending the fax when the remote fax machine is ready. NOTE: If you want to cancel the fax job, press Stop/Clear at any time while sending the fax. Sending a Fax Manually 1 Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. 3 Press On Hook Dial. You hear a dial tone. 4 Enter the remote fax machine’s fax number using the number keypad. 5 When you hear a high-pitched fax signal from the remote fax machine, press Start Copy/Fax. NOTE: If you want to cancel the fax job, press Stop/Clear at any time while sending the fax. Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to the standby mode. If something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see the MFP User’s Guide. If you receive an error message, press Stop/Clear to clear the message and try to send the document again. You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see the MSG Confirm item in “Available Fax Setup Options” on page 1.12. 2.6 GENERAL FAX FUNCTIONS Automatic Redialing If the number you have dialed is busy or there is no answer when you send a fax, the machine will automatically redial the number every three minutes up to five times by the factory default settings. When the display shows “Retry Redial ?,” press Enter to redial the number without waiting. To cancel the automatic redialing, press Stop/Clear. To change the time interval between redials and the number of redial attempts. See page 1.12. Receiving a Fax About Receiving Modes Your machine provides two receiving modes: • In the fax mode, the machine answers an incoming fax call and immediately goes into fax reception mode. • In the tel mode, you can receive a fax pressing Start Copy/ Fax on the control panel of your machine when you can hear a fax tone from the remote machine. If the memory is full, the receiving mode automatically switches to Tel. For details about changing the receiving mode, see page 1.12. NOTE: If you do not want other people to view your received documents, you can use the secure receiving mode. In this mode, all received faxes are stored in the memory. For further details, see page 5.2. Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4- or Legal-sized paper. For details about loading paper and setting the paper size in the tray, refer to the MFP User’s Guide. GENERAL FAX FUNCTIONS 2.7 Receiving Automatically in the Fax Mode Your machine is preset to the fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. To change the number of rings, see “Advanced Fax Setting Options” on page 5.6. If you want to adjust the ringer volume, see “Setting Sounds” on page 1.8. Receiving Manually in the Tel Mode When a fax comes in, your machine sounds the ringer and then you can hear a fax tone. Press Start Copy/Fax. The machine begins receiving a fax and returns to the standby mode when the reception is completed. Receiving Faxes in the Memory Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in the memory. Then, as soon as you finish copying or printing, the machine automatically prints the faxes. 2.8 GENERAL FAX FUNCTIONS 3 AUTOMATIC DIALING The following topics are included: • Speed Dialing • Group Dialing • Searching for a Number in the Memory • Printing a Phonebook List Speed Dialing You can store up to 100 frequently dialed numbers in one or two-digit speed dial locations (0-99). Storing a Number for Speed Dialing 1 Press Phonebook on the control panel. 2 Press Phonebook or the scroll button (¦ or ) to display “Store/Edit” on the bottom line of the display. Press Enter. 3 Press Enter when “Speed Dials” appears on the display. 4 Enter a one or two-digit speed dial number between 0 and 99, using the number keypad and press Enter. If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press Stop/Clear. 5 Enter the number you want to store using the number keypad and press Enter. To insert a pause between numbers, press Redial/Pause and a “-” appears on the display. 6 To assign a name to the number, enter the desired name. For details on how to enter names, see “Entering Characters Using the Number Keypad” on page 1.5. OR If you do not want to assign a name, skip this step. 7 Press Enter when the name appears correctly or without entering a name. 8 To store more fax numbers, repeat steps 4 through 7. OR To return to the standby mode, press Return or Stop/ Clear. 3.2 AUTOMATIC DIALING Sending a Fax using a Speed Number 1 Feed the document(s) face up into the ADF. Or Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. 3 Enter the speed dial number. • For a one-digit speed dial number, press and hold down the appropriate digit button. • For a two-digit speed dial number, press the first digit button and hold down the last digit button. The corresponding entry’s name briefly displays. 4 The document scans into the memory. If the document is loaded on the document glass, the LCD display asks if you want to send another page. Select “1.Yes” to add more documents or “2.No” to begin sending the fax immediately. 5 The fax number stored in the speed dial location will be automatically dialed. The document is sent when the remote fax machine answers. AUTOMATIC DIALING 3.3 Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one or two-digit group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group. Setting Group Dial 1 Press Phonebook on the control panel. 2 Press Phonebook or the scroll button (¦ or ) to display “Store/Edit” on the bottom line of the display. Press Enter. 3 Press the scroll button (¦ or ) to display “Group Dials” on the bottom line and press Enter. 4 Press Enter when “New” displays on the bottom line. 5 Enter the desired group number between 0 and 99 and press Enter. 6 Enter a one or two-digit speed number you want to include in the group and press Enter. • For a one-digit speed dial number, press and hold down the appropriate digit button. • For a two-digit speed dial number, press the first digit button and hold down the last digit button. 7 Repeat Step 6 to enter other speed dial numbers into the group. 8 Press Return or the right scroll button () when you entered all of the desired numbers. The display asks you to enter a group ID. 9 To assign a name to the group, enter the desired name. OR If you do not want to assign a name, skip this step. 3.4 AUTOMATIC DIALING 10 Press Enter when the name appears correctly or without entering a name. 11 If you want to assign another group, repeat from Step 4. OR To return to the standby mode, press Stop/Clear. NOTE: You cannot include one group dial number in another group dial number. Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group. 1 Press Phonebook on the control panel. 2 Press Phonebook or the scroll button (¦ or ) to display “Store/Edit” on the bottom line of the display. Press Enter. 3 Press the scroll button (¦ or ) to display “Group Dials” on the bottom line and press Enter. 4 Press the scroll button (¦ or ) to display “Edit” on the bottom line and press Enter. 5 Enter the group number you want to edit and press Enter. The display prompts you to enter a speed dial number. 6 Enter a speed dial number to be added or deleted. • For a one-digit speed dial number, press and hold down the appropriate digit button. • For a two-digit speed dial group number, press the first digit button and hold down the last digit button. If you entered the specific number from the group, the display shows “Delete?.” If you entered a new number, the display shows “Add?.” 7 Press Enter. AUTOMATIC DIALING 3.5 8 If you want to edit another group, repeat from Step 4. Or To return to the standby mode, press Stop/Clear. Sending a Fax Using Group Dialing (Multi-address Transmission) You can use group dialing for Broadcasting or Delayed transmissions. Follow the procedure of the desired operation (Broadcasting transmission; see page 4.2, Delayed transmission; see page 4.3). When you come to a step in which the display asks you to enter the remote fax number: • For a one-digit group number, press and hold down the appropriate digit button. • For a two-digit group number, press the first digit button and hold down the last digit button. You can use only one group number for one operation. Then continue the procedure to complete the desired operation. Your machine automatically scans the document loaded in the Automatic Document Feeder or on the document glass into the memory. The machine dials each of the numbers included in the group. 3.6 AUTOMATIC DIALING Searching for a Number in the Memory There are two ways to search for a number in the memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number. Searching Sequentially through the Memory 1 Press Phonebook. 2 Press Enter when “Search/Dial” appears on the display. 3 Press the scroll button (¦ or ) to scroll through the memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z. While searching through the machine’s memory, you can see that each entry is preceded by one of two letters; “S” for speed dial or “G” for group dial number. These letters tell you how the number is stored. 4 When the name and/or the number you want displays, press Start Copy/Fax or Enter to dial. Searching with a Particular First Letter 1 Press Phonebook. 2 Press Enter when “Search/Dial” appears on the display. 3 Press the button labeled with the letter you want to search for. A name beginning with the letter displays. For example, if you want to find the name “MOBILE,” press the 6 button, which is labeled with “MNO.” 4 Press the scroll button (¦ or ) to display the next name. 5 When the name and/or the number you want displays, press Start Copy/Fax or Enter to dial. AUTOMATIC DIALING 3.7 Printing a Phonebook List You can check your automatic dial setting by printing a Phonebook list. 1 Press Phonebook. 2 Press Phonebook or the scroll button (¦ or ) until “Print” appears on the bottom line and press Enter. A list showing your speed dial and group dial entries prints out. 3.8 AUTOMATIC DIALING 4 OTHER WAYS TO FAX The following topics are included: • Redialing • Sending Broadcasting Faxes • Sending a Delayed Fax • Sending a Priority Fax • Adding Documents To a Scheduled Fax • Canceling a Scheduled Fax Redialing To redial the number you last called: Press Redial/Pause. If a document is loaded in the ADF (Automatic Document Feeder; see page 2.2), the machine automatically begins to send. For the document loaded on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” Sending Broadcasting Faxes Using the Broadcasting button on the control panel, you can use the broadcasting fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in the memory and sent to a remote station. After transmission, the documents are automatically erased from the memory. 1 Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. 3 Press Broadcasting on the control panel. 4 Enter the number of the remote machine using the number keypad. You can use one or two-digit speed dial or group dial numbers. For details, see Chapter 3, "Automatic Dialing." 4.2 OTHER WAYS TO FAX 5 Press Enter to confirm the number. The display asks you to enter another fax number to send the document. NOTE: Your machine can send one broadcasting fax to multiple destinations. The “Enter Number” prompt does not appear if a broadcast is set up and not completed. You must wait until the current broadcast is completed. 6 If you want to enter more fax numbers, repeat steps 4 and 5. You can add up to 10 destinations. Note that you cannot use group dial numbers for another fax number. 7 When you finish entering fax numbers, press Start Copy/ Fax. The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory. For the document loaded on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 8 The machine begins sending the document in order of the numbers you entered. Sending a Delayed Fax You can set your machine to send a fax at a later time when you will not be present. 1 Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. OTHER WAYS TO FAX 4.3 3 Press Menu until “Fax Feature” appears on the top line of the display. The first available menu item, “Delay Fax” displays on the bottom line. 4 Press Enter. 5 Enter the number of the remote machine using the number keypad. To enter the number, you can use one or two-digit speed dial or group dial numbers. For details, see Chapter 3, "Automatic Dialing." 6 Press Enter to confirm the number on the display. The display asks you to enter a name. 7 If you want to assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter the name using the number keypad, see “Entering Characters Using the Number Keypad” on page 1.5. 8 Press Enter. The display shows the current time and asks you to enter the start time when the fax is to be sent. 9 Enter the time using the number keypad. To select “Am” or “Pm” for 12-hour format, press the button. or If you set a time earlier than the current time, the document will be sent at that time on the following day. 10 Press Enter when the start time displays correctly. 11 The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory. For the document loaded on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 4.4 OTHER WAYS TO FAX 12 The machine returns to the standby mode. The display reminds you that you are in the standby mode and that a delayed fax is set. NOTE: If you want to cancel the delayed transmission, see “Canceling a Scheduled Fax” on page 4.8. Sending a Priority Fax Using the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into the memory and transmitted when the current operation is finished. In addition, the priority transmission will interrupt a broadcast operation between stations (i.e., when transmission to station A ends, before transmission to station B begins) or between redial attempts. 1 Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. 3 Press Menu until “Fax Feature” appears on the top line of the display. 4 Press the scroll button (¦ or ) to display “Priority Fax” on the bottom line and press Enter. 5 Enter the number of the remote machine using the number keypad. To enter the number, you can use one or two-digit speed dial or group dial numbers. For details, see Chapter 3, "Automatic Dialing." OTHER WAYS TO FAX 4.5 6 Press Enter to confirm the number. The display asks you to enter a name. 7 If you want to assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter a name using the number keypad, see “Entering Characters Using the Number Keypad” on page 1.5. 8 Press Enter. The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory. For the document loaded on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 9 The machine shows the number being dialed and begins sending the document. 4.6 OTHER WAYS TO FAX Adding Documents To a Scheduled Fax You can add documents to the delayed transmission previously reserved in your machine’s memory. 1 Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 2.2. 2 Adjust the document resolution to suit your fax needs (see page 2.4). If you need to change the contrast, see page 1.13. 3 Press Menu until “Fax Feature” appears on the top line of the display. 4 Press the scroll button (¦ or ) to display “Add/Cancel” on the bottom line and press Enter. 5 Press Enter when “Add Page” displays on the bottom line. The display shows the last job reserved in the memory. 6 Press the scroll button (¦ or ) until you see the fax job to which you want to add documents and press Enter. The machine automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages. For the document loaded on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 7 After storing, the machine displays the numbers of total pages and added pages and then returns to the standby mode. OTHER WAYS TO FAX 4.7 Canceling a Scheduled Fax 1 Press Menu until “Fax Feature” appears on the top line of the display. 2 Press the scroll button (¦ or ) to display “Add/Cancel” on the bottom line and press Enter. 3 Press the scroll button (¦ or ) to display “Cancel Job” and press Enter. The display shows the last job reserved in the memory. 4 Press the scroll button (¦ or ) until you see the fax job you want to cancel, and press Enter. The selected job is canceled and the machine returns to the standby mode. 4.8 OTHER WAYS TO FAX 5 ADDITIONAL FEATURES The following topics are included: • Using the Secure Receiving Mode • Printing Reports • Using Advanced Fax Settings • Using the Remote Control Panel Using the Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on the secure fax mode using the Secure Receive option to restrict printing out all of the received faxes when the machine is unattended. In the secure fax mode, all incoming faxes will go in the memory. When the mode turns off, any faxes stored will be printed. To turn the secure receiving mode on: 1 Press Menu until “Advanced Fax” appears on the top line of the display. 2 Press the scroll button (¦ or ) until “Secure Receive” appears on the bottom line and press Enter. 3 Press the scroll button (¦ or ) to display “On” on the bottom line and press Enter. 4 Enter a four-digit passcode you want to use, using the number keypad and press Enter. NOTE: You can use the secure receiving mode without setting a passcode, but cannot protect your faxes. 5 To return to the standby mode, press Stop/Clear. When a fax is received in the secure receiving mode, your machine stores it into the memory and displays “Secure Fax RCV” to let you know that there is a fax stored. To print received documents: 1 Access the Secure Receive menu by following Step 1 and 2 above. 2 Press the scroll button (¦ or ) to display “Print” on the bottom line and press Enter. 3 Enter the four-digit passcode and pressEnter. The faxes stored in the memory are printed all together. 5.2 ADDITIONAL FEATURES To turn the secure receiving mode off: 1 Access the Secure Receive menu by following Step 1 and 2 in “To turn the secure fax mode on.” 2 Press the scroll button (¦ or ) to display “Off” on the bottom line and press Enter. 3 Enter the four-digit passcode and press Enter. The mode is deactivated and the faxes stored in the memory are printed all together. 4 To return to the standby mode, press Stop/Clear. Printing Reports Your machine can print reports containing useful information. The following reports are available: Phonebook List This list shows all of the numbers currently stored in the machine’s memory as speed dial and group dial numbers. You can print this Phonebook list using the Phonebook button; see page 3.8. Sent Fax Report This report shows information of the faxes you recently sent. Received Fax Report This report shows information of the faxes you recently received. System Data List This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings. ADDITIONAL FEATURES 5.3 Scheduled Job Information This list shows the document currently stored for Delayed faxes or Toll Save faxes. The list shows the starting time and type of operation. Message Confirmation This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results. You can set up your machine to automatically print the message confirmation report after each fax job. See page 1.13. Junk Fax Number List This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu; see page 5.6. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers will be blocked. Multi-Communication Report This report is printed automatically after sending documents from more than one location. Power Failure Report This report is printed out automatically when power is restored after a power failure, if there occurs any data loss due to the power failure. NOTE: The list you have set to print out automatically will not print out when there is no paper loaded or a paper jam has occurred. Printing a Report 1 Press Menu until “Reports” appears on the top line of the display. The first available menu item, “Phone Book” displays on the bottom line. 2 Press the scroll button (¦ or ) to display the report or list you want to print on the bottom line. • Phone Book: Phonebook list • Sent Report: Sent fax report 5.4 ADDITIONAL FEATURES • RCV Report: Received fax report • System Data: System data list • Scheduled Jobs: Scheduled job information • MSG Confirm: Message confirmation • Junk Fax List: Junk fax number list 3 Press Enter. The selected information prints out. Using Advanced Fax Settings Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see “Printing Reports” on page 5.3. Changing Setting Options 1 Press Menu until “Advanced Fax” appears on the top line of the display. The first available menu item, “Send Forward,” displays on the bottom line. 2 Press the scroll button (¦ or ) until you see the desired menu item on the bottom line and press Enter. 3 When the option you want appears on the display, choose the desired status by pressing the scroll button (¦ or ) or enter the desired value using the number keypad. 4 Press Enter to save the selection. 5 You can exit from the setup mode at any time by pressing Stop/Clear. ADDITIONAL FEATURES 5.5 Advanced Fax Setting Options Option Description You can set the machine to always forward all of the outgoing faxes to the specified destination besides the fax numbers you entered. Send Forward Select Off to turn this feature off. Select On to turn this feature on. You can set the number of the remote fax machine to which faxes are forwarded. You can set your machine to forward incoming faxes to another fax number during a specified time period. When a fax arrives at your machine, it is stored in the memory. Then, the machine dials the fax number that you have specified and sends the fax. RCV Forward Toll Save Select Off to turn this feature off. Select On to turn this feature on. You can set the fax number to which faxes are forwarded. Then, you can enter the start time and/or the end time. The Print Local Copy option allows you to set the machine to print the fax, if fax forwarding is completed with no error. You can set the start time and/or the end time for toll save mode. For details about sending toll save faxes, see page 1.11. Using the Junk Fax Barrier feature, the system will not accept faxes sent from remote stations of which their numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted fax. Junk Fax Setup Secure Receive Select Off to turn the feature off. Anybody can send you a fax. Select On to turn the feature on. You can set up to 10 fax numbers as junk fax numbers. After storing numbers, you do not receive any faxes from the registered stations. You can keep your received faxes from being accessed by unauthorized people. For further details about setting this mode, see page 5.2. Prefix Dial 5.6 ADDITIONAL FEATURES You can set a prefix dial number of up to five digits. This number dials before any auto dial number is started. It is useful for accessing the PABX exchange. Option Stamp RCV Name Description This option allows the machine to automatically print the page number, and the date and time of the reception at the bottom of each page of a received document. Select Off to turn this feature off. Select On to turn this feature on. ECM Mode The Error Correction Mode helps with poor line quality and makes sure any fax you send are sent smoothly to any other ECM-equipped fax machine. If the line quality is poor, it takes more time to send a fax when you are using the ECM mode. Select Off to turn this feature off. Select On to turn this feature on. Using the Remote Control Panel Using the Remote Control Panel, you can set up fax system data options, create and edit Phonebook entries or view information of your machine on the desktop window of your computer. When you install the Samsung software, the Remote Control Panel program is automatically installed. For information about installing the Samsung software, please refer to the MFP User’s Guide. To open the Remote Control Panel: 1 Start your Windows. 2 Click the Start button on your desktop computer. ADDITIONAL FEATURES 5.7 3 From Programs, select Samsung SCX-4x16 Series and then Remote Control Panel. Then the Remote Control Panel program opens. 4 The SCX-4x16 Series Remote Control Panel window provides five tabs; Settings, Advanced, Phonebook, Information, and Firmware Update. To exit, click the Exit button at the bottom of each tab. For further details, click the Help button at the bottom of each tab. The Settings Tab Click the Settings tab to configure fax system settings. Reads the current settings in your machine and refreshes the Remote Control Panel with them. 5.8 ADDITIONAL FEATURES Downloads the settings made in Remote Control Panel to your machine. The Advanced Tab Click the Advanced tab to configure advanced fax system settings. Downloads the settings made in Remote Control Panel to your machine. Reads the current settings in your machine and refreshes the Remote Control Panel with them. The Phonebook Tab Click the Phonebook tab to create and edit Phonebook entries. Reads the Phonebook entries from the machine to the Remote Control Panel. Downloads the Phonebook entries from the Remote Control Panel to the machine. Phonebook entries Allows you to edit a selected Phonebook entry in a separate Edit window. Deletes a selected Phonebook entry. Deletes all Phonebook entries. ADDITIONAL FEATURES 5.9 The Information Tab Click the Information tab to view the software version information and many counters which allow you to check how many scanning, printing, and jamming are made in your machine. Reads the current information in your machine and refreshes the Remote Control Panel. The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point. 5.10 ADDITIONAL FEATURES INDEX add documents 4.7 ADF, load 2.2 automatic dialing group 3.4 speed 3.2 automatic redialing 2.7 broadcasting faxes 4.2 canceling fax 2.6 scheduled faxes 4.8 characters, enter 1.5 contrast, set 1.13 control panel 1.2 date and time, set 1.7 delayed fax 4.3 document load ADF 2.2 document glass 2.3 prepare 2.2 document glass, load 2.3 fax system, set advanced settings 5.5 options 1.12 group dial dialing 3.6 editing 3.5 setting 3.4 machine ID, set 1.4 paper, load 2.7 print Phonebook list 3.8 reports 5.3 priority fax 4.5 receive a fax in fax mode 2.8 in secure receiving mode 5.2 in tel mode 2.8 in the memory 2.8 receive mode, set 1.12 redial, last number 4.2 Remote Control Panel 5.7 reports, print 5.3 resolution, set 2.4 search, a number 3.7 secure receiving mode, use 5.2 send a fax automatically 2.5 manually 2.6 sounds, set 1.8 speed dial dialing 3.3 storing 3.2 T toll save mode 1.11 volume, adjust ringer 1.9 speaker 1.9 Home Visit us at: www.samsungprinter.com Rev. 0.01
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