SentriLock P10300 Cellular-enabled wireless smartcard reader User Manual The RAD Getting Started Guide

SentriLock, LLC Cellular-enabled wireless smartcard reader The RAD Getting Started Guide

Contents

user manual

The RAD Getting Started Guide Contents  i The RAD Getting Started Guide
ii  Contents The RAD Getting Started Guide
The RAD Getting Started Guide Contents  iii The RAD Getting Started Guide Published by: SentriLock, LLC Copyright © 2013 by SentriLock, LLC All rights reserved. You may not reproduce or transmit any part of this document by any form or means, without written permission of the publisher. The REALTOR® Lockbox is a trademark of the National Association of REALTORS® and is used under exclusive license by SentriLock, LLC. First printing (rev. 1.00 for The RAD Getting Started Guide): June, 2012 Second printing (rev 2.00 for The RAD Getting Started Guide) July, 2012 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: 1) This device may not cause harmful interference, and 2) This device must accept any interference received, including interference that may cause undesired operation. Changes or modifications not expressly approved by SentriLock, LLC could void the user’s authority to operate this equipment. FCC RF EXPOSURE INFORMATION In August 1996 the Federal Communications Commission (FCC) of the United States with its action in Report and Order FCC 96-326 adopted an updated safety standard for human exposure to radio frequency electromagnetic energy emitted by FCC regulated transmitters. Those guidelines are consistent with the safety standard previously set by both U.S. and international standards bodies. The design of this unit complies with the FCC guidelines and these international standards. For more information about RF exposure, please visit the FCC website at www.fcc.gov. THE TERM “IC:” BEFORE THE CERTIFICATION/REGISTRATION NUMBER ONLY SIGNIFIES THAT THE INDUSTRY CANADA TECHNICAL SPECIFICATIONS WERE MET. IC Licence Exempt This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two conditions: 1) this device may not cause interference, and 2) this device must accept any interference, including interference that may cause undesired operation of the device. Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux appareils radio exempts de licence. L'exploitation est autorisée aux deux conditions suivantes : 1) l'appareil ne doit pas produire de brouillage, et
iv  Contents The RAD Getting Started Guide 2) l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même si le brouillage est susceptible d'en compromettre le onctionnement.
The RAD Getting Started Guide Contents  v Contents Introduction 1 What Is The RAD? ...................................................................................................................... 1 Top 5 Things to Know About the RAD ........................................................................................ 1 General Information and Warnings ........................................................................................... 2 Getting Started 3 Activation and Setup Information ............................................................................................. 3 Getting to Know the RAD ........................................................................................................... 4 How to Use the RAD to Renew Your SentriCard® ...................................................................... 6 Using the RAD to Send Showing Notifications ........................................................................... 7 How to Use Your PIN and You’re In ........................................................................................... 9 How to Determine the Firmware Version in Your Lockbox ..................................................... 10 Appendix 12 Glossary of Terms 13 Index 15
The RAD Getting Started Guide Introduction  1 Introduction What Is The RAD? The Remote Access Device, or “RAD,” is a device that works with your SentriCard®. When you receive your RAD, it will come with a combination car/USB charger, visor clip and instructions. You can use the RAD to:  Send immediate showing notifications on page 7  Automatically keep your SentriCard® updated on page 6  Access REALTOR® NXT Wireless lockboxes with Your PIN and You’re In on page 9 The RAD does not have any applications to load and you do not need to pair it with a lockbox. The following sections will guide you through getting started with your RAD. Last update to this topic: June 14, 2012. Top 5 Things to Know About the RAD Listed below are the top 5 things to know about your RAD: 1. The RAD renews your SentriCard® wirelessly. For more information on this feature, see How to Renew Your SentriCard® Using the RAD on page 6. 2. Using the RAD, immediate showing notifications will be sent to the owner of the lockboxes you access. For more information about this feature, see Using the RAD to Send Instant Showing Notifications on page 7. 3. The RAD enables you to access an NXT Wireless lockbox key compartment without inserting your SentriCard® into the
2  Introduction The RAD Getting Started Guide lockbox. For more information about this feature, see Your PIN and You’re In on page 9. 4. The RAD must be within 100 feet of the NXT Wireless lockbox you are trying to access. This distance is an estimate based upon clear line of sight, excluding any obstructions. 5. Some features such as Your PIN and You’re In require an NXT Wireless lockbox with firmware version 24.35 or higher. For information on how to determine your lockbox firmware, please see How to determine the firmware version of your Lockbox on page 10. Last update to this topic: June 20, 2012. General Information and Warnings Listed below are some warnings and general information about the RAD:  Wireless communication does not take place while using or viewing the RAD’s menu system. Exit any of the menus before trying to access a lockbox key compartment.  If the cellular service is poor, it is possible for the RAD to drop its connection and display an error. The RAD will automatically try to `connect to a cellular service every 15 minutes. Access logs and other information will not be sent until the RAD has a valid cellular connection.  The RAD does not have an audible or other notification when connected with the lockbox. The communication does not occur until the keypad on the lockbox is activated. This is necessary to conserve battery power on the RAD.  The battery life on the RAD is approximately 1-2 weeks. This will vary depending upon usage. To charge the RAD, use the car charger or the USB charger provided with the RAD. For optimal usage, do not use the RAD in temperatures below -4 degrees Fahrenheit or above 140 degrees Fahrenheit. It is not recommended to leave the RAD in direct sunlight, in a closed car.  The RAD uses cellular service to communicate with the REALTOR® Lockbox Web Site. GSM Cellular Networks, such as AT&T and T-Mobile provide the cellular service. To find more information about activating the RAD, see the section on when the RAD is activated on page 3. When the RAD is activated, it initiates the cellular service setup.
The RAD Getting Started Guide Getting Started  3  If you would like to transfer your RAD to another Agent, contact your Association. Your Association will deactivate it and re-assign it to another Agent.  In order to receive showing notification emails or text messages, you will need to set up your showing notification preferences in the REALTOR® Lockbox Web Site. You will need to make sure a valid email address and mobile phone number are set up in your account. For more information about this feature, see Using the RAD to Send Showing Notifications on page 7. Last update to this topic: December 19, 2012. Getting Started Activation and Setup Information The RAD does not require any software, but you may need to activate and set it up before first use. The following information will help you begin using your RAD for the first time. You may receive your RAD from the Association/Board/MLS or from SentriLock during a lockbox conversion. Before you can begin using the RAD you need to: 1. Charge the RAD. Similar to a cell phone, the RAD will need to be fully charged before you use it. You may use the car charger that came with the RAD; or if you have a micro USB wall charger available, you may use that to charge the RAD. The first time you charge your RAD, SentriLock recommends charging it for four hours. The battery icon on the RAD screen will have an exclamation point in the middle of it when you first receive your RAD. This indicates the RAD battery is critically low, and the device will have trouble connecting to a cell network until it is fully charged. While charging the RAD, the battery icon will appear as a lightning bolt. When the RAD battery is fully charged, the solid battery icon will appear.
4  Getting Started The RAD Getting Started Guide 2. Activate the RAD. Activating the RAD ensures that the RAD recognizes you as the user and you are activating the cellular service. To activate the RAD, follow the activation instructions that came with the RAD. If your activation instructions say your RAD is activated, you only need to charge your RAD before you begin using it. If your instructions tell you to activate the RAD, call 855-351-1627 and follow the prompts. You will need your SentriCard® serial number (located on front of your SentriCard®)and the serial number/IMEI number of the RAD (located on the back of the RAD). Last update to this topic: December 20, 2012. Getting to Know the RAD This section displays a diagram of the RAD with the name of the RAD’s various parts. For example; thumbwheel, Micro USB port, reset button, etc. This section also features some information about the different notifications found on the RAD’s LCD display screen.
The RAD Getting Started Guide Getting Started  5 Figure 1 The RAD's LCD Display Screen On the RAD’s LCD display screen, you will find the following items:  An Inverted Triangle on a Stick  zZ  Signal Strength  Battery Charge Indicator  Time of the Day  Day of the Week  The Date The Inverted Triangle on a Stick is the antenna icon that displays the RAD’s signal strength bars. The zZ on the RAD’s LCD display screen means that the cell module is conserving the battery power while it does not need to connect. When it wakes up, it will show the signal strength. The cell module wakes up when there is activity that would require a connection to the SentriLock Server. The Signal Strength icon displays the strength of the cell connection. The Battery Charge Indicator displays whether or not the battery is fully charged. The battery is 100% charged when the battery charge indicator is solid. While charging, there will be a lightning bolt icon on the LCD display screen. As soon as the RAD is unplugged, the battery icon will change to the segmented icon which divides up the last 99% of battery life to show a rough estimate of how much power is left on the RAD. If the battery icon contains an exclamation point in the middle of it, this indicates that the battery is either measured to below effective operating voltage range, or the cell module has indicated an undervoltage error. The exclamation point indicates that the battery is critically low and the device will have trouble connecting to a cell network.
6  Getting Started The RAD Getting Started Guide The Time of Day, Day of the Week and Date are displayed on the RAD’s LCD display screen. Last update to this topic: December 20, 2012. How to Use the RAD to Renew Your SentriCard® Renewing your SentriCard® keeps it active and allows you to access lockboxes. You can check with your Association to find out how often you need to renew your SentriCard®. There are 3 ways to renew your SentriCard® using the RAD:  Insert SentriCard® into the RAD  Automatic Renewal  Manual Renewal When you Insert your SentriCard® into the RAD, it will check to see if the SentriCard® is expired. If it is, the RAD will renew the SentriCard®. The Automatic Renewal occurs after midnight each night. The RAD will check to see if your SentriCard® needs to be renewed. If it does, and the RAD has cellular service; the RAD will automatically renew your SentriCard®. During the automatic renewal, it will upload any lockbox accesses from your SentriCard® and any additional files on your card. For example; when you visit a lockbox, your SentriCard® records your access along with the previous 3 accesses to the lockbox. During the automatic renewal, all accesses are sent to the SentriLock Server. Additionally, if you have taken ownership of any lockboxes, the RAD will upload those files during the automatic renewal. You can Manually Renew your SentriCard® at any time. Follow these steps to manually renew your SentriCard®: 1. Insert your SentriCard® into the RAD (SentriCard’s® gold chip facing up and going into the RAD). Push past the initial resistance until no part of your SentriCard® is extending beyond the RAD. 2. The RAD will display your name and SentriCard® serial number; followed by the date and time. 3. Press the thumb wheel and select Renew Card. The RAD will display the Connecting message, and then it will begin updating the SentriCard®. Wait for the renewal to finish. While the RAD is in the process of renewing the SentriCard®, it will display a screen saying “Renewing card……”
The RAD Getting Started Guide Getting Started  7 DO NOT remove your SentriCard® from the RAD during the renewal process. Removing the SentriCard® from the RAD during the renewal process may cause damage to the SentriCard®. Once the renewal is complete, the RAD will return to the Main Menu. The RAD’s SentriCard® renewal feature does not require a lockbox. Note: To renew your SentriCard®, you must have your SentriCard® in a charged RAD with cellular service. Last update to this topic: July 10, 2012. Using the RAD to Send Showing Notifications Showing notifications tell the lockbox owner who has shown their listing(s). Each time you access a lockbox with your SentriCard® or Your PIN and You’re In, showing information is sent to your SentriCard® or RAD. Note: If you have accessed an NXT Wireless lockbox, with firmware 24.35 or higher, the lockbox will send the access information directly to the RAD and the RAD will send the information to the SentriLock Server. It is not necessary to insert your SentriCard® into the RAD. If you are accessing a previous version of lockbox, you will need to insert your SentriCard® into the RAD to send showing information. It is important to assign your lockbox to the listing address. When a lockbox is assigned to a listing, you can easily identify the property that has been shown. If you do not assign a lockbox to a listing, you will see the lockbox serial number, rather than the address in the showing notification. For more information on assigning your lockbox to a listing address, see the How to Assign a Lockbox to a Listing topic in the SentriLock System Guide. You can view the System Guide from: https://lockbox.sentrilock.com/manuals/systemguide/default.htm.
8  Getting Started The RAD Getting Started Guide If you are the lockbox owner, and you want to receive showing notifications, you need to verify your preferences before you can begin receiving showing notifications. To set up your preferences: 1. Log into the REALTOR® Lockbox Web Site using your SentriLock ID and password. 2. After logging in, click Manage My Account or the My Account tab. 3. Click the Preferences tab in the top, left-hand corner. 4. In the Showing Notifications group, use the radio button to choose how you would like your showing notifications to be sent to you. You can choose one of the following:  Send notifications as soon as they are available  Send all notifications daily at this time (you select the time) 5. After choosing your preference, you can select the delivery method. You can choose one of the following:  Deliver showing notifications as email messages  Deliver showing notifications as text messages to my phone  Deliver as both, email messages and text messages 6. Click Save Changes. If you choose a text messaging option, SMS text charges may apply. 7. On the User window, check the information in the Cell Phone Number and Email Address fields. Depending upon the delivery method you choose, your showing notifications
The RAD Getting Started Guide Getting Started  9 will be sent to the cell phone number and/or email address in these fields. 8. Click Save Changes to close the Edit User window. Note: If you are unable to change your email address, this means SentriLock imports your contact information from your Association or MLS. You would need to change your email address in your Association or MLS system first, then SentriLock will import the changes automatically. Contact your Association or MLS for details. As an alternative, you could enter an additional email address in the Copy Showing Notifications group on the Edit Preferences window. If you are in an area without cellular service, you will have to wait until the RAD has cellular service before it will update your SentriCard® and send showing notifications to the lockbox owner. Showing notifications are available for any of the lockbox firmware versions. Last update to this topic: December 19, 2012. How to Use Your PIN and You’re In The RAD and the NXT Wireless lockboxes work together to provide you access to the key compartment with just your PIN. You do not need to remove your SentriCard® from the RAD and insert it into the lockbox. Your SentriCard® must be in the RAD in order to use Your PIN and You’re In. Note: Your PIN and You’re In is available with NXT Wireless lockboxes using firmware 24.35 or higher. To check the firmware version on your lockboxes, see How to Determine the Firmware on your Lockbox on page 10. Follow these steps to use Your PIN and You’re In: 1. Insert your SentriCard® into the RAD (SentriCard’s® gold chip facing up and going into the RAD). Push past the initial resistance until no part of your SentriCard® is extending beyond the RAD. Note: You can store your SentriCard® in the RAD. 2. After your SentriCard® has been inserted into the RAD, the SentriCard® serial number and cardholder’s name will appear on the RAD’s display screen. This will be followed by the time and date as well as the SentriCard® status.
10  Getting Started The RAD Getting Started Guide 3. Go to the lockbox and hold the ENT button until the lockbox keypad illuminates or beeps. 4. Type your PIN + ENT on the lockbox keypad. 5. The MESSAGE light will illuminate on the lockbox. 6. The READY light will illuminate on the lockbox and the lockbox’s motor will begin turning. 7. The lockbox key compartment will open when the motor finishes turning. 8. With cellular signal: i. Instant showing notification is sent to the lockbox owner or Listing Agent (if this feature has been enabled by the lockbox owner in the REALTOR® Lockbox Web Site). ii. Access is visible on the REALTOR® Lockbox Web Site immediately. 9. With no cellular signal: iii. RAD displays message saying “there is no connection.” iv. The RAD will attempt every 15 minutes to make a connection; and when it does, the showing notification is sent to the lockbox owner. The range of the RAD is up to 100 feet from the lockbox to the RAD for wireless communication. If you keep the RAD in your vehicle, it will still work with the Your PIN and You’re In feature. You do not have to take your RAD with you in order to access the lockbox. Last update to this topic: December 19, 2012. How to Determine the Firmware Version in Your Lockbox As SentriLock adds features to a lockbox, the firmware of a lockbox may change. The series and firmware version in a REALTOR® Lockbox tells it what features are available and how to respond to various commands. Every REALTOR® lockbox has a series and firmware version. Generally, most of the lockboxes in your Association will use the same series and firmware version. SentriLock customers use the following series of lockboxes: GENI OR GENII Series:
The RAD Getting Started Guide Getting Started  11 The visual difference between the GENI and GENII lockbox is the castling around the key compartment door. Only GENII lockboxes have the castling around the key compartment door. NXT and NXT Wireless Series: The visual difference between the NXT and NXT Wireless lockbox is the NXT Wireless sticker on the front, left-side of the NXT Wireless lockboxes. Below you’ll find the lockbox series and the firmware available in that series:  GENI-Firmware version 2.02-2.04  GENII-Firmware version 10.10-10.14  NXT-Firmware version 20.20-23.28  NXT Wireless-Firmware version 24.30 or higher Find Your Lockbox Firmware Version You can find the firmware version of a lockbox by using the Firmware Version field on the Lockboxes window in the REALTOR® Lockbox Web Site. To do this, use the following steps: 1. Log in to the REALTOR® Lockbox Web Site. To access the Web site, use your Web browser to access: http://lockbox.sentrilock.com/lbs. You will need your SentriLock ID and password to log in to the Web site. 2. From the Main Menu window, click My Lockboxes or Lockboxes. 3. From the Lockboxes window, use the drop-down lists in the Search bar to search for the serial number of the lockbox. The search results will display on the Lockboxes window. 4. The Firmware Version field on the Lockboxes window lists the firmware version of the lockbox. Last update to this topic: December 19, 2012.
12  Appendix The RAD Getting Started Guide Appendix General Specifications Product Size  Width: 2 ¾ inches  Height: 4 ¾ inches  Depth: 7/8 inches Federal Communications Commission  W9T-P10300 Industrie Canada  8174A-P10300
The RAD Getting Started Guide Glossary of Terms  13 Glossary of Terms . Event Tracker The Event Tracker is a program that SentriLock developed to assist Associations, Boards, Brokers and Agents track attendance at various events, electronically. GSM Network GSM Network is a cellular network that cell phones and other mobile devices connect to. NXT Wireless Lockbox The NXT Wireless Lockbox includes any lockboxes with firmware version 24.30 or higher. You may need to update the firmware version of your NXT Wireless Lockbox before you can use just your PIN to access the key compartment. Contact SentriLock Support at 1-877-736-8745 for more information. The NXT Wireless Lockbox is navy blue, with a “Wireless” indicator sticker on the front of the lockbox. PIN PIN stands for Personal Identification Number. This is the code Agents use along with their SentriCard® at a lockbox. This code is needed in order to use a SentriCard at a lockbox. Only the owner of the SentriCard® should know their PIN due to security reasons. The PIN for a SentriCard® can be changed using the SentriLock Card Utility software and a SentriCard® reader. RAD The Remote Access Device, or RAD, is a device that works with your SentriCard®. You can use the RAD to send immediate showing notifications, automatically keep your SentriCard® updated, use Event Tracker and access the REALTOR® NXT Wireless lockboxes with the Your PIN and You're In feature.
14  Glossary of Terms The RAD Getting Started Guide REALTOR® Lockbox Web Site You can use the REALTOR® Lockbox Web Site to edit and view information. You can edit listing, Agent and lockbox information. You can view lockbox access information. You can also use the Web site to access manuals and contact SentriLock Support. You can access the REALTOR® Lockbox Web Site from: http://lockbox.sentrilock.com. SentriCard® You will use a SentriCard® to access and program lockboxes. A SentriCard® is an ISO 7816 compliant smart card. Unlike their credit card counterparts, smart cards utilize an embedded "chip" that contains the security data for the lockbox system. This chip is immune to magnetic fields as well as employing tamper detection logic and circuitry. The SentriCard® is the same size as a credit card. Serial Number/IMEI The Serial Number/IMEI field appears on the RAD window in the REALTOR® Lockbox Web Site. The Serial Number/IMEI field contains the serial number and International Mobile Equipment Identity (IMEI) number of the RAD(s). Each RAD has a unique serial number/IMEI number. Showing Notifications Each time you access a lockbox using the RAD, the lockbox will immediately notify the lockbox owner by sending them a showing notification. Showing notifications are sent through e-mail and/or SMS text messages. SMS Charges SMS stands for Short Message Service. SMS is a text messaging service component of phone, web or mobile communication systems, using standardized communication protocols that allow the exchange of short text messages between fixed line or mobile phone devices. Depending upon your mobile equipment provider, SMS Charges may apply for text messages. Your PIN and You're In The RAD and the NXT Wireless lockboxes work together to allow you access to the key compartment with just your PIN. You do not need to remove your SentriCard® from the RAD and insert it into the lockbox when using Your PIN and You're In.
The RAD Getting Started Guide Index  15 Index A Activation and Setup Information 3 Appendix 12 G General Information and Warnings 2 Getting Started 3 Getting to Know the RAD 4 H How to Determine the Firmware Version in Your Lockbox 10 How to Use the RAD to Renew Your SentriCard® 6 How to Use Your PIN and You’re In 9 I Introduction 1 T Top 5 Things to Know About the RAD 1 U Using the RAD to Send Showing Notifications 7 W What Is The RAD? 1

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