Sharp FO 5900 Frontcover User Manual To The 66d661bb C144 4a92 9269 Fa708ce919f8

User Manual: Sharp FO-5900 to the manual

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FO-5900 FACSIMILE

MODEL

FO-5900

OPERATION MANUAL

FACSIMILE

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Optional Settings

7. Printing Lists

8. Maintenance

9. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

NEW ZEALAND

CONTACT YOUR SELLING DEALER/RETAILER

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE: 09 573 0111

FACSIMILE: 09 573 0113

WEB: www.sharpnz.co.nz

SHARP CORPORATION OF NEW ZEALAND LIMITED

59 Hugo Johnston Drive Penrose, Auckland

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from

the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only

be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved

by Sharp to service this type of equipment. These repairs would be carried out at no charge to the

owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned

for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes

not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or

injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid

spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any

alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights

and remedies under any relevant legislation in the country of sale. However, to the extent permitted by

such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the

purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the

product is one that is not normally required for personal, domestic or household use, Sharp limits its

liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by

Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase

documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

SPform046 (Dec2001)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

CALL SHARP

LOCAL CALL: 1 300 135 022

FACSIMILE: (02) 9672 1210

WEB: www.sharp.net.au

SHARP CORPORATION OF AUSTRALIA PTY. LIMITED

A.B.N. 40 003 039 405

1 Huntingwood Drive, Huntingwood NSW 2148

Important Notice: This warranty applies only to products sold in Australia & New Zealand

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Introduction

Welcome, and thank you for choosing a Sharp facsimile machine. The features

and specifications of your new Sharp fax machine are shown below.

Automatic dialling Conventional Auto Dialling:

Rapid Key Dialling: 59 numbers

Speed Dialling: 75 numbers

Personal Auto Dial Books: 10 books

(59 Rapid Keys, 16 Speed Dial numbers

per book)

Memory size* 2 MB (approx. 124 pages )

Optional memory: FO-8MK (8 MB; approx. 500

pages)

Modem speed 33,600 bps (max.) with automatic fallback to lower

speeds.

Transmission time* Approx. 2 seconds

Toner cartridge yield

(continuous printing,

4% page coverage,

A4 paper)

Initial starter cartridge (included with fax machine):

Approx. 3000 pages

Replacement cartridge FO-59DC: Approx. 6000

pages

Drum cartridge yield Initial starter cartridge (included with fax machine):

20,000 pages (ave.)

Replacement cartridge (FO-47DR): 20,000 pages

(ave.)

Resolution Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm

Fine/Halftone: 7.7 lines/mm

Super fine: 15.4 lines mm

Automatic document feeder A4 paper (80 g/m2): Max. 50 pages

Paper capacity 250 sheets (80 g/m2)

(500-sheet cassette available as option)

*Based on ITU-T Test Chart #1 at standard resolution, excluding time for

protocol signals (i.e., ITU-T phase C time only).

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Compression scheme MMR, MR, MH, Sharp (H2), JBIG

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode, Super G3 mode

Printing resolution Horizontal: 16 lines/mm

Vertical: 15.4 lines/mm

Input document size Automatic feeding:

Width: 148 to 256 mm

Length: 128 to 364 mm

Manual feeding:

Width: 148 to 279 mm

Length: 128 to 483 mm

Effective Scanning width 208 mm max.

Effective Printing width 203 mm max.

Reception modes Auto/Manual

Instascan speed 1.3 sec/page (A4 paper; scan time only,

excludes document feeding time)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 230-240 V AC, 50 Hz

Operating temperature 10 - 30°C

Humidity 20 to 85% RH

Power consumption Standby: 9 W

Maximum: 760 W

Dimensions Width: 546 mm

Depth: 412 mm

Height: 346 mm

(Not including paper tray or attachments)

Weight

Approx. 14.2 kg

(Not including supplies, paper tray or attachments)

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As a part of our policy of continuous improvement, SHARP reserves the right to make

design and specification changes for product improvement without prior notice. The

performance specification figures indicated are nominal values of production units.

There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

For your safety, if any of your equipment is not operating properly or should any

physical damage occur to the equipment where internal parts may become

exposed, the equipment should be immediately disconnected from the phone line

and then the power line and returned to a SHARP authorised Service Centre for

inspection, repair, or disposal.

In Australia, installing or modifying telephone lines should only be done by an ACA

licensed serviceman. In New Zealand, installing or modifying telephone lines

should be done in accordance with Telecom wiring practices.

This facsimile machine is designed for use in Australia and New Zealand only.

When using your facsimile equipment, basic safety precautions should always be

followed to reduce the risk of fire, electric shock and injury to persons, including

the following:

• Do not disassemble this machine or attempt any procedures not described in

this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong)

outlet. Connecting it to any other kind of outlet will damage the machine and

invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example,

do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub,

in a wet basement, or near a swimming pool. Take care not to spill any liquids

on the machine.

• Use only the power cord provided with the facsimile machine. Do not use an AC

extension cord.

• Unplug the machine from the telephone socket and then the power outlet and

consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

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• Do not allow anything to rest on the power cord, and do not install the machine

where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This

could create a risk of fire or electric shock. If an object falls into the machine that

you cannot safely remove, unplug the machine and consult a qualified service

representative.

• Do not place this machine on an unstable cart, stand or table. The machine

could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily

accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting,

call forwarding, or certain other special services offered by your telephone com-

pany. If you attempt to use the fax machine in conjunction with any of these ser-

vices, you may experience errors during transmission and reception of facsimile

messages.

• This machine is not compatible with digital telephone systems.

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WARNING NOTICE:

NO calls can be made to or from this fax machine during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no

unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard AS/NZS3548 regarding emission of

electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an

installation. This equipment generates, uses, and can radiate radio frequency energy and, if

not installed and used in accordance with the instructions, may cause interference. However,

there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the

receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the

back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your

telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note:

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has

accepted that the item complies with the minimum conditions for connection to its network. It

indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.

Above all, it provides no assurance that any item will work correctly in all respects with another

item of Telepermitted equipment of a different make or model, nor does it imply that any

product is compatible with all of Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom `111' Emergency

Service.

To avoid telephone charges for local calls, be sure to store numbers without area code in your

auto-dial locations.

This equipment may not provide for the effective hand-over of a call to another device

connected to the same line.

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Table of Contents

Introduction 1

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 6

A Look at the Operation Panel 8

1. Installation 13

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 24

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

2. Sending Documents 30

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 33

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 41

Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 50

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

3. Receiving Documents 58

Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

4. Making Copies 61

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Table of Contents

5. Special Functions 63

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . . 94

Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 97

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 98

6. Optional Settings 99

7. Printing Lists and Reports 107

8. Maintenance 112

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 112

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 113

9. Troubleshooting 114

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

QUICK REFERENCE GUIDE 125

Index 126

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Display

This displays messages and prompts to help you operate the machine.

ALARM indicator

This blinks when one of the paper sources is empty or the drum cartridge is

near the end of its life (printing is still possible). This lights steadily when the

drum cartridge has reached the end of its life, all paper sources are empty, the

print compartment cover is open, or a paper jam has occurred (printing is not

possible). A message will appear in the display to indicate the problem.

TONER indicator

This blinks when the toner cartridge nears empty, and lights steadily when the

toner cartridge needs replacement.

LINE IN USE light

This lights when the fax machine is using the telephone line.

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document.

An indicator will light next to the selected setting (HALFTONE, STANDARD,

FINE or SUPER FINE).

A Look at the Operation Panel

Upper panel

PLAIN PAPER LASER FACSIMILE

HALF TONE

Toner Cartridge

Drum Cartridge

Paper Supply

Paper Jam

Paper Size Error

Printer Cover Open

Out Put Tray Error

ALARM Guide

ALARM

TONER

LINE IN USE

CONTRAST RESOLUTION

STANDARD

FINE

SUPER FINE

2 3 4

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Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you

must attach the Rapid Key labels.) When navigating through the display

menu, a Rapid Key can also be pressed in place of the numeric keys to enter

a two-digit number (for example, you can press Rapid Key 01 to enter the

number “01”).

SYMBOL key

When entering a name, press this key to enter the symbol on a letter key (the

character to the right of the slash). Press the key again to turn off symbol

entry mode.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each

page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

PAGE COUNTER

CONFIDENTIAL

TIMER

COVER SHEET

LIFE

MEM.STATUS

REPORT

DOCUMENT

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

40 41 42 43 44 45 46 47 48 49

50 51 52 53 54 55 56 57 58 59

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

71098 11 12 13 14 15 16

Middle panel (Rapid Key pad)

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TIMER key

Press this key to set an operation to be performed automatically at a later

time.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

LIFE key

Press this key, followed by , to check the total number of pages printed by

the fax machine.

MEM. STATUS key

Press this key to check the status of fax transmission jobs, copy jobs, and fax

receptions. This key can also be used to cancel a job.

REPORT key

Press this key to print out a report on the most recently completed

transmission or reception.

DOCUMENT key

Press this key to transmit a document directly from the feeder without reading

it into memory.

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JOB STATUS key

Two types of information appear in the display: prompts related to operations

you are performing, and information about how the fax machine is using the

telephone line (transmitting, receiving, etc.). Press this key to change

between the two types of information.

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

PRIORITY key

Press this key when you need to transmit a document ahead of other

documents waiting in memory for transmission.

BROADCAST key

Press this key to send a fax to a group of receiving fax machines.

JKL

ABC

DEF

WXYZ

GHI

MNO

PQRS

TUV

2 3

OPER

PERSONAL

BOOK

SPEED DIAL

REDIAL

SPEAKER

JOB STATUS

DUPLEX SCAN

PRIORITY

BROADCAST

DOWN

START/

ENTER

COPY/HELP

STOP

17 2418 19 20 25

26 30 3127 29

2221

Lower panel

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PERSONAL BOOK

Press this key to use or store an auto-dial number in a personal book. If the

book has a passcode, enter the passcode; otherwise, select the book with

or and press .

SPEED DIAL key

Press this key to dial a Speed Dial number.

MENU key

Press this key to select special functions and settings.

UP and DOWN arrow keys

Volume setting: Press these keys to change the speaker volume when the

SPEAKER key has been pressed, or the ringer volume at any other time.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a

document. At any other time, press this key to print out the Help List, a quick

reference guide to the operation of your fax machine.

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialling to listen to

the line and verify the response of the receiving fax machine.

START/ENTER key

Press this key to begin fax transmission when using Speed Dialling, Direct

Keypad Dialling, or Normal Dialling. This key is also used to select settings

and complete entries when storing names and numbers.

Left and right arrow keys

Auto-dial numbers: Press these keys to search for an auto-dial number

when sending a fax.

MENU key settings: Press these keys after pressing the MENU key to scroll

through the MENU key settings.

STOP key

Press this key to cancel an operation before it is completed.

START/

ENTER

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are

missing, contact your dealer.

Telephone

line cord Toner

cartridge

Rapid Key

labels

ADF exit tray

Operation

manual

Received

document tray

Power cord

Adaptor

(for Australia)

Drum

cartridge

Points to keep in mind when setting up

Do not place the

machine in direct

sunlight.

Do not place the

machine near

heaters or air

conditioners.

Keep dust away from

the machine.

Keep the area

around the

machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that

condensation may form on the scanning glass, preventing proper scanning of

documents for transmission. To remove the condensation, turn on the power

and wait approximately two hours before using the machine.

Adaptor

(for New

Zealand)

Paper

size

labels

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Connections

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert

the male end into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet.

Important!

The fax machine requires its own dedicated power outlet. The power outlet

must not be shared with any other devices. In particular, do not use an

extension cord to connect multiple devices to the outlet.

♦The power outlet must be installed near the machine and must be easily

accessible.

♦When disconnecting the machine, unplug the telephone line cord before

unplugging the power cord.

Note: If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone lines.

Surge protectors can be purchased at most telephone specialty stores.

Press the power

switch to turn on

the power.

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Connections

1. Installation

Connecting the telephone line cord

Insert one end of the telephone line cord into the adaptor. Insert the other end

of the line cord into the socket on the back of the machine marked TEL. LINE.

Plug the adaptor into the telephone socket on the wall.

Note for Australia: The fax machine is set for touch-tone dialling. If you are on a

pulse dial (rotary) line, you must set the fax machine for pulse dialling by changing

Option Setting 22. See page 104. (In New Zealand, only tone dialling is used.)

Moving your fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the

telephone line cord before disconnecting the power lead. When reconnecting,

it is necessary to connect the power lead before connecting the telephone line

cord.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET socket on the back of

the machine.

For Australia

For New Zealand

Note: In New Zealand, not all

standard telephones will respond to

incoming ringing when connected to

the TEL. SET socket on the machine.

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Connections

Attaching the ADF exit tray

Insert the protrusion on the right side of the machine into the hole in the right

side of the ADF exit tray ➊, then bend the tray slightly and insert so that the

protrusion on the left side of the machine goes into the hole on the left side of

the ADF exit tray ➋. Pull out the tray extension ➌.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops,

lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must

be attached for the fax machine

to operate properly.

Verification Stamp option

Note: This feature is available as an option. Consult your dealer if you wish to

use this feature.

When transmitting a document, you can have the fax machine stamp each

document page as it is scanned. After scanning, you can check to see if all

documents have been stamped to verify that no double feeds occurred. (A

double feed occurs when two pages are fed through the scanner at once,

which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option,

and then set Option Setting 29 to ON as explained on page 105.

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Installing the Print Cartridges

1. Installation

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦The initial starter toner cartridge included with the fax machine can print

approximately 3000 A4-size pages (4% coverage of each page; continuous

printing).

♦The replacement toner cartridge (FO-59DC) can print approximately 6000

A4-size pages.

♦The drum cartridge (FO-47DR) can print approximately 20,000 A4-size

pages.

Press the cover release to open the

print compartment cover.

•Caution!

The fusing unit inside the print

compartment becomes very hot during

operation. Be careful not to touch the

inside of the compartment.

If you are replacing the toner cartridge,

remove the old cartridge and dispose

of it according to local regulations.

Go directly to Step 6 if you are only

replacing the toner cartridge and not

the drum cartridge.

•If you are replacing the drum cartridge

but not the toner cartridge, remove the

toner cartridge and place it on a sheet

of paper.

To make the cartridge more

compact for disposal, press

the buttons on the ends of the

handle and fold the handle

down.

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Installing the Print Cartridges

If you are replacing the drum cartridge,

remove the old cartridge and dispose

of it according to local regulations.

Remove the new drum cartridge from

its packaging. Insert the drum

cartridge into the print compartment.

•Caution! Excessive exposure to light

will damage the drum cartridge. Install

the cartridge promptly after removing it

from its packaging.

•Make sure the drum cartridge is

inserted in as far as it will go.

If you are installing a new toner

cartridge, remove the new toner

cartridge from its packaging. Remove

the tape from the cartridge and then

open the cartridge handle so that it

stands straight up.

Shake as indicated by the arrows to

distribute the toner evenly within the

cartridge.

•If the toner is still lumpy after shaking,

the gears in the cartridge may make a

noticeable sound when the print

compartment cover is closed after

installing the cartridge. This is normal

and does not indicate a problem.

GREEN

BLUE

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Installing the Print Cartridges

1. Installation

Hold the toner cartridge by the handle

and insert it into the print

compartment.

•Make sure the toner cartridge clicks

into place.

•The handle can be left standing up.

Close the print compartment cover.

Reset the drum counter by pressing (flip up the Rapid Key

overlay), , and .

•Note: The toner counter automatically resets each time you replace the

toner cartridge. There is normally no need to reset the toner counter

manually. Should you find it necessary to manually reset the toner counter,

press (flip up the Rapid Key overlay), , and .

LIFE

START/

ENTER

LIFE

START/

ENTER

GREEN

BLUE

Note: The print compartment cover may become noticeably warm if a large

number of pages are successively printed. This is normal and does not indicate a

problem in the machine.

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Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed),

the toner cartridge indicator on the operation panel will blink. When the toner

cartridge is empty, the toner cartridge indicator will light steadily and

REPLACE TONER will appear in the display. Printing will no longer be

possible. Use the following replacement toner cartridge:

Sharp FO-59DC toner cartridge

Hint:

When the toner cartridge nears empty, try taking it out of the machine and

shaking it. This may increase the number of pages that can be printed before

the toner runs out.

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the ALARM indicator on the

operation panel will blink and DRUM LIFE REACHED will appear in the

display (this message appears when approximately 1000 pages can still be

printed). Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

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Loading Printing Paper

1. Installation

Remove the received document tray.

Insert a stack of paper into the tray,

print side up.

•Important! The stack of paper must not

be higher than the red line on the paper

tray.

Squeeze the paper guide and move it

to match the length of the paper you

are loading.

Loading Printing Paper

You can load up to 250 sheets of A4 paper (80 g/m2) in the paper tray.

♦A paper cassette is available as an option. Up to 500 sheets of A4 paper

can be loaded in the paper cassette.To have the cassette installed, consult

your dealer.

Important: Do not use the back side of paper that has already been printed

on.

Note: If you need to add paper to the tray or cassette while paper still

remains, remove the remaining paper and combine it into a single stack with

the new paper.

Loading paper in the paper tray

Red line

An “A4” paper size label

can be attached here

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Loading Printing Paper

Replace the received document tray.

•The received document tray must be

attached for the fax machine to operate

properly.

Loading paper in the paper cassette (if installed)

Grasp the hand-hold on the cassette

and pull the cassette out until it stops.

Push the pressure plate down until it

locks into position.

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Loading Printing Paper

1. Installation

Squeeze the paper guide and pull up to

move it to the appropriate holes for the

length of the paper. Push the guide

down into the holes.

Place a stack of paper in the cassette,

print side up.

•Make sure the stack of paper is not

higher than the two tabs on the paper

guide and the two metal tabs. If it is,

remove some of the paper.

•If you find it difficult to load the paper,

remove the cassette from the machine.

(Pull the cassette out as far as it will go,

grasp the left side of the cassette with

your left hand, and then lift it up and out

with both hands.)

Push the cassette back into the

machine, making sure it clicks into

place.

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Entering Your Name and Fax Number

To have your name and fax number automatically appear at the top of each

fax page you send, follow the steps below to program this information.

Press and .

Enter your fax number (max. of 20 digits) by pressing the numeric keys.

•To insert a space between digits, press . To enter a “+”, press .

•To clear a mistake, press .

Press .

Flip the Rapid Key overlay down (if it is up), and enter your name by

pressing the appropriate letter keys as shown below. (Max. of 24

characters.)

Example: SHARP =

MENU 3

STOP

START/

ENTER

Caps Lock

S H / } A / |R / $ P / =

Display:

3:ENTRY MODE

ENTER #(01-10, , )

03:OWN PASSCODE SET

ENTER FAX #

ENTER SENDER’S NAME

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

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Entering Your Name and Fax Number

1. Installation

•To enter a space, press .

•To change case, press .

•To clear a mistake, press .

•To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

•To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

Press .

Press twice to return to the date and time display.

Space

Caps Lock

DEL

SYMBOL

START/

ENTER

STOP

04: DATE &TIME SET

PRESS START KEY

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Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each

page you transmit. Set the date and time by pressing the keys on the

operation panel as shown below.

Press and .

Enter a two-digit number for the day (“01” to “31”).

Example: The 5th

•To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: March

Enter the year (four digits).

Example: 2003

Enter a two-digit number for the hour (“00” to “23”) and a two-digit

number for the minute (“00” to “59”).

Example: 9:25

MENU 3

20 0 3

0925

(The currently set date will appear

to the right of “DATE”)

Display:

3:ENTRY MODE

ENTER #(01-10, , )

04:DATE&TIME SET

DATE 08-06-2003

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Setting the Date and Time

1. Installation

Press to start the clock.

Press twice to return to the date and time display.

START/

ENTER

STOP

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Volume Adjustment

You can adjust the volume of the speaker and ringer using and .

Speaker

Press .

Press or to select the

desired volume level.

Press to turn off the speaker.

SPEAKER

Display:

SPEAKER VOLUME

HIGH

SPEAKER VOLUME

MIDDLE

SPEAKER VOLUME

LOW

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Volume Adjustment

1. Installation

Ringer

Press the or to select the

desired volume level. (Make sure

has not been pressed.)

•The ringer will ring once at the selected

level, and then the date and time will

reappear in the display.

If you selected “RINGER VOLUME OFF: OK?” to turn off the ringer,

press to confirm your selection.

SPEAKER

START/

ENTER

Display:

RINGER VOLUME

HIGH

RINGER VOLUME

MIDDLE

RINGER VOLUME

LOW

RINGER VOLUME

OFF OK?(PRESS START)

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364 mm

256 mm

52 g/m²

157 g/m²

80 g/m²

128 mm

148 mm

279 mm

483 mm

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder

depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading multiple pages at once (A4 size: max. 50 pages):

Minimum

size Maximum

size

Minimum

weight

Maximum

weight

Minimum

size Maximum

size

Minimum

weight

Maximum

weight

52 g/m²

128 mm

148 mm

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Transmittable Documents

2. Sending

Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller

than the actual document size. Any letters or graphics outside this area will

not be scanned.

Maximum scanning width: 208 mm

Maximum scanning length: The length of the document minus 4 mm

from the top and bottom of the

document.

Other restrictions

♦The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick, coated surface should be

photocopied, and the copy loaded in the feeder.

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Loading the Document

Up to 50 A4-size pages can be placed in the feeder at one time. The pages

will automatically feed into the machine starting from the bottom page.

♦If you need to send or copy more than 50 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do

not try to force them in, as this may cause double-feeding or jamming.

♦If your document consists of several large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page

is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

Place the document face down and

push it gently into the document

feeder. The top edge of the document

should enter the machine first.

•The feeder will draw the leading edge of

the document into the machine. SEND

READY will appear in the display.

Note: When inserting a large number

of pages in the feeder, slant the front

end of the stack so that the bottom

pages enter first.

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Adjusting the Resolution and Contrast

2. Sending

Documents

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

Resolution

The fax machine has four resolution settings:

The default resolution setting is STANDARD. If you don’t adjust the resolution

before sending a document, the fax machine will automatically use

STANDARD resolution.

♦In order to transmit in FINE or SUPER FINE resolution, the receiving fax

machine must also have that resolution. If it doesn’t, the next best available

setting will be used.

♦The resolution settings are only effective for transmitting and copying a

document. They are not effective for receiving a document.

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most

economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in

64 shades of gray.

Adjust the resolution and/or contrast settings (if desired) and then dial

the receiving machine as explained in the following sections.

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Adjusting the Resolution and Contrast

Contrast

The fax machine has three contrast settings:

The default setting is AUTO.

To adjust the contrast, press until the desired setting appears in the

display.

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

CONTRAST

HALF TONE

STANDARD

FINE

SUPER FINE

RESOLUTION

(LIGHT)

M:00% SEND READY

( DARK)

M:00% SEND READY

( AUTO)

M:00% SEND READY

To adjust the resolution setting, press one or more times until the

indicator light next to the desired setting comes on.

RESOLUTION

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Sending a Fax by Normal Dialling

2. Sending

Documents

Sending a Fax by Normal Dialling

With Normal Dialling, you press and then dial by pressing the numeric

keys.

♦Normal Dialling allows you to listen to the line through the speaker to make

sure the other fax machine is responding. (Note that the speaker is not a

speakerphone; it cannot be used for talking.)

♦If you have connected an extension telephone to the fax machine, you can

also pick up the extension phone and dial using the extension phone (do

not press on the fax machine). If a person answers, you will be able

to speak to them through the phone before sending a fax.

Note: If you press to dial, you will not be able to speak using an extension

phone connected to the fax machine in the event that a person answers.

SPEAKER

Load the document(s). (Note: If

desired, you can load the document

after dialling in Step 3, below.)

•SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

Press or pick up an extension phone connected to the fax

machine. Listen for the dial tone.

If you pressed , dial the number of the receiving machine by

pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the

extension phone.

RESOLUTION

CONTRAST

SPEAKER

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Programming Auto-Dial Numbers

Wait for the connection. When you hear a fax tone, press on the

fax machine.

•If a person answers and you are using an extension phone, ask them to

press their Start key. When you hear the fax tone, press on your fax

machine.

START/

ENTER

START/

ENTER

Using the REDIAL key

You can press to redial the last number dialed. To send a document,

press when you hear the fax tone after the connection is established.

Note that the speaker is automatically activated when you press .

REDIAL

START/

ENTER

REDIAL

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing

and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax

number in the Rapid Key or Speed Dial number. It is usually convenient to

program your most frequently dialed numbers in Rapid Keys.

♦Up to 59 Rapid Keys can be programmed for shared use.

♦Up to 75 Speed Dial numbers can be programmed for shared use.

You can also create personal books for auto-dial numbers. Up to 59 Rapid

Keys and 16 Speed Dial numbers can be stored in each personal book. For

information on creating and using personal books, see page 50.

SPEED DIAL

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Programming Auto-Dial Numbers

2. Sending

Documents

Press and .

Press to select SET.

To program a Rapid Key number, press the Rapid Key that you wish to

use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)

To program a Speed Dial number, press and then enter the

number from “1” to “75” that you wish to use. (If you enter less than two

digits, press to complete the entry.)

Enter the fax number by pressing the numeric keys (max. of 60 digits

including pauses).

•To clear a mistake, press .

•If a pause is required between any of the digits to access a special service

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

Press .

Enter the name of the party by pressing the letter entry keys

(max. of 20 characters). (Make sure the Rapid Key overlay is flipped

down.)

Example: SHARP =

•If you don’t want to enter a name, go directly to Step 8.

MENU 3

SPEED DIAL

START/

ENTER

DEL

REDIAL

START/

ENTER

Caps Lock

S H / } A / |R / $ P / =

Display:

3:ENTRY MODE

ENTER #(01-10, , )

01: DESTINATION

1=SET, 2=CLEAR

1: DESTINATION SET

ENTER RAPID OR SPEED

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Programming Auto-Dial Numbers

•To enter a space, press .

•To change case, press .

•To clear a mistake, press .

•To enter a number as part of a name, press the appropriate numeric key. To

enter the symbol on a letter key (the character to the right of the slash),

press (“SYM” will appear in the display) and then the letter key

(press again to turn off symbol entry mode).

•To move the cursor, press or . To switch between letter insertion

and letter replacement mode when the cursor is in the middle of a

sequence of letters, press .

Press .

Press if the number programmed is an area code or access code to

be used for Chain Dialling (see

Chain Dialling

at the end of this

procedure). Press (or ) if the number is a regular fax number.

Return to Step 4 to program another number, or press repeatedly

to return to the date and time display.

•If you programmed a Rapid Key number, you can write the name of the

party on the label above the Rapid Key.

Space

Caps Lock

DEL

SYMBOL

START/

ENTER

START/

ENTER

STOP

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

CHAIN DIAL

1=SET, 2=CANCEL

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Programming Auto-Dial Numbers

2. Sending

Documents

Chain Dialling for area and access codes

You can also program an area code or access code in a Rapid Key or Speed

Dial number using the above programming procedure. In Step 9, press to

set the number as a Chain Dialling number.

After you dial an area code or access code using a Rapid Key or Speed Dial

number set for Chain Dialling, the fax machine will wait for you to dial the

remainder of the number (you can dial the remainder of the number by

pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed

Dial number, or by pressing numeric keys). Note that the remainder of the

number should not be set as a Chain Dial number if programmed in a Rapid

Key or Speed Dial number.

♦The maximum number of digits that can be dialed at one time by Chain

Dialling is 60.

Editing auto-dial numbers

To make changes in a number previously stored, repeat the programming

procedure. Select the Rapid Key or Speed Dial number for which you want to

make changes in Step 4, and then change the number(s) and/or name(s)

when they appear in the display (Steps 5 and 7).

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, or if

it is included in a Group Key. First clear the number from the operation or group,

then perform the following clearing procedure. To check where the number is

used, print out the Program/Group List or the Timer List as explained on page 107.

Press and .

Press to select CLEAR.

MENU 3

Display:

3:ENTRY MODE

ENTER #(01-10, , )

01: DESTINATION

1=SET, 2=CLEAR

2: DESTINATION CLEAR

ENTER RAPID OR SPEED

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Programming Auto-Dial Numbers

To clear a Rapid Key, press the Rapid Key.

To clear a Speed Dial number, press and then enter the number

with the numeric keys. (If you enter less than two digits, press to

complete the entry.)

Press .

Return to Step 4 to clear another number, or press repeatedly to

return to the date and time display.

SPEED DIAL

START/

ENTER

START/

ENTER

STOP

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Sending a Fax by Automatic Dialling

2. Sending

Documents

Sending a Fax by Automatic Dialling

Dual Access

The fax machine features full dual access, which means that you can load a

document and dial by automatic dialling even when the fax machine is

occupied with another job. After you dial, your document will be immediately

scanned into memory and then transmitted once all previously stored jobs

have been completed.

If more than one document has been scanned into memory for transmission,

the documents (jobs) will be transmitted in the order in which they were

scanned. If you have an urgent transmission and do not want to wait until

previously stored jobs are completed, you can press after loading

your document. Your document will be transmitted immediately after the

current job is finished.

If you don’t want the document to be transmitted from memory, you can press

after loading the document. Your machine will call the receving fax

machine immediately after the current job is finished (ahead of any previously

stored jobs in memory), and the document will be scanned as soon as the

connection is established.

♦Approximately 124 pages of average content can be held in memory. Less

pages can be held if any were scanned using fine or halftone resolution.

♦The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

PRIORITY

DOCUMENT

M/?

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Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been programmed in a Rapid Key, you can

dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

•To send the document ahead of other

documents waiting for transmission,

press .

•To send the document directly from the

feeder (not through memory), press

. (Flip up the Rapid Key overlay

if it is down.)

Press the appropriate Rapid Key.

•The name of the receiving party will appear in the display. If no name was

stored, the fax number will appear. (If the name or number is incorrect,

press .)

•The document will be automatically transmitted once the connection is

established.

RESOLUTION

CONTRAST

PRIORITY

DOCUMENT

M/?

STOP

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Sending a Fax by Automatic Dialling

2. Sending

Documents

Speed Dialling

If the number you want to dial has been programmed in a Speed Dial number,

you can dial it by pressing and then entering the Speed Dial number.

SPEED DIAL

Load the document(s).

SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

•To send the document ahead of other

documents waiting for transmission,

press .

•To send the document directly from the

feeder (not through memory), press

. (Flip up the Rapid Key overlay

if it is down.)

Press and then enter the Speed Dial number by pressing the

numeric keys.

•If you enter less than 2 digits for the Speed Dial number, press to

complete the entry.

Check the display. If the name or number shown is correct, press .

(If not, press and then repeat Step 2.)

RESOLUTION

CONTRAST

PRIORITY

DOCUMENT

M/?

SPEED DIAL

START/

ENTER

START/

ENTER

STOP

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Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full number with the number keys and then press

to begin dialling.

START/

ENTER

Load the document(s). (Note: If

desired, you can load the document

after dialling in Step 2, below.)

SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

•To send the document ahead of other documents waiting for transmission,

press .

•To send the document directly from the feeder (not through memory), press

. (Flip up the Rapid Key overlay if it is down.)

Enter the number of the receiving machine by pressing the numeric

keys.

•If a pause is required between any of the digits to access a special service

or an outside line, press (two seconds per pause). The pause will

appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press .

•If it is not correct, press to backspace and clear one digit at a time,

and then re-enter the correct digit(s).

RESOLUTION

CONTRAST

PRIORITY

DOCUMENT

M/?

REDIAL

START/

ENTER

STOP

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Sending a Fax by Automatic Dialling

2. Sending

Documents

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have

programmed a particular fax number, you can search for the number by

following the steps below. Once you have found the number, you can dial it

and transmit the loaded document by simply pressing .

♦You can also use this procedure to search for Group Keys and Program

Keys (the name you programmed for the Group or Program key will

appear). This can be done at any point in a transmission or polling

procedure where you need to press a Group Key or a Program Key.

START/

ENTER

Load the document(s).

SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

Press to search from the

beginning of the alphabet, or to

search from the end.

Enter the first character of the stored name by pressing the appropriate

letter entry key.

•If you don’t remember the first letter, go to Step 4 (you will scroll through the

list from the beginning).

Press or to scroll through the names. Stop when the desired

name appears in the display.

•If no numbers have been stored under the entered letter, NOT FOUND will

appear.

RESOLUTION

CONTRAST

Display:

SEARCH DIAL

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Sending a Fax by Automatic Dialling

Press . The document will be automatically transmitted once the

connection is established.

START/

ENTER

Chain Dialling

An auto-dial number set for Chain Dialling can be combined with another

auto-dial number or digits entered manually with the numeric keys to dial one

phone number up to 60 digits long. The following are some examples of how

this can be done:

♦Press appropriate Rapid Keys in the proper order. For example, press

Rapid Key 01 (set for Chain Dialling), then Rapid Key 02 (not set for Chain

Dialling).

♦Press a Rapid Key (set for Chain Dialling) and then manually enter a

number by pressing appropriate numeric keys. Press after the final

numeric key to begin transmission.

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY

FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to

ON, scanning will automatically resume when memory becomes free again as

pages are transmitted. (Note: Quick On-Line is initially set to ON at the

factory. To change the setting, see page 104.)

If Quick On-Line is set to OFF the transmission will be cancelled and

MEMORY FULL ERROR will appear in the display. Press to clear the

message. Try the transmission again later when memory is free.

START/

ENTER

STOP

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Sending a Fax by Automatic Dialling

2. Sending

Documents

Checking the status of the current job

The display normally shows the date and time and prompts related to

operations you are performing. To check and see what number the fax

machine is currently calling or transmitting to, or what number the fax machine

is currently receiving a document from (if this information is available), press

. Information on the current job will appear in the display. To switch

back to the date and time display, press again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception that is currently in progress, press

so that the status of the transmission or reception appears in the

display, and then press .

Checking and canceling stored transmission jobs

To display information on jobs that are waiting in memory for transmission,

follow the steps below. You can also cancel a transmission job with this

procedure.

JOB STATUS

STOP

Press (flip up the Rapid Key

overlay) and then .

Press or to scroll through the list of transmission jobs. The name

(or number) of each receiving party will appear in the display, together

with the 3-digit memory number assigned to the transmission.

To cancel a transmission, press and then while the

transmission appears in the display.

MEM.STATUS

DEL

START/

ENTER

Display:

TX STATUS (005)

PRESS OR

The number of

stored transmission

jobs appears here

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Sending a Fax by Automatic Dialling

Canceling a memory transmission by number

If you know the memory number assigned to a memory transmission, you can

cancel it with the following procedure. (If you don’t know the memory number,

use the preceding procedure.)

Press (flip up the Rapid Key

overlay) and then .

Enter the 3-digit memory number assigned to the transmission you wish

to cancel.

Press .

MEM.STATUS

START/

ENTER

4: MESSAGE CLEAR

ENTER MESSAGE #

Display:

When you have finished checking the list, press twice to return to

the date and time display.

Note: To print out a list of the documents waiting in memory for transmission,

press and then .

STOP

MEM.STATUS

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Sending a Fax by Automatic Dialling

2. Sending

Documents

Memory Retransmission

If a line error occurs during any type of memory transmission, the fax machine

will automatically redial the number and attempt to complete the transmission.

Retransmission will begin from the page which was being transmitted when

the error occurred.

The fax machine will make 2 retransmission attempts at intervals of 2.5

minutes.

♦The numbering of pages retransmitted will begin from "1" again.

♦If an error or power failure occurs during transmission of a cover sheet,

retransmission will not take place.

♦To cancel retransmission, press to show the job status in the

display (make sure that RETRY MODE appears on the top line of the

display and the number of the receiving party appears on the bottom line to

the right), and then press .

JOB STATUS

STOP

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is

busy, the fax machine will automatically redial the number. The fax machine

will make 2 redialling attempts at intervals of 5 minutes.

To cancel automatic redialling, press to show the job status in the

display (make sure that RECALL MODE appears on the top line of the display

and the number of the receiving party appears on the bottom line to the right),

and then press .

♦Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before two redialling attempts are

made.

JOB STATUS

STOP

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Creating and Using Personal Books

Up to 10 personal books can be created that allow inviduals to program Rapid

Key and Speed Dial numbers for their own personal use.

♦Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be

programmed in each personal book.

♦If desired, you can program a 4-digit passcode for a personal book. When

this is done, the passcode must be entered to use or edit the book.

You can open a personal book by pressing and then entering the

book’s 4-digit passcode if it has a passcode, or by selecting the book with

or and pressing . After opening the book, simply follow the desired

procedure for programming or using a Rapid Key or Speed Dial number as

explained elsewhere in this manual.

Creating a personal directory book

To create a new personal directory book, follow the steps below:

PERSONAL

BOOK

START/

ENTER

Press , and .

Press and .

Press to select SET.

Enter a 2-digit number from 01 to 10.

•This number will identify the personal directory book.

MENU 3

Display:

3:ENTRY MODE

ENTER #(01-10, , )

1:BOOK SET MODE

ENTER # (01 - 10)

10: BOOK ENTRY MODE

1=SET, 2=CLEAR

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Creating and Using Personal Books

2. Sending

Documents

Enter a name for the personal directory book by pressing the letter entry

keys. (Make sure the Rapid Key overlay is down.)

Example: SHARP =

•For more information on entering letters, see Step 5 on page 24.

Press .

Enter a four-digit passcode for the

personal directory book (this can be

any four-digit number you like).

If you do not wish to use a passcode,

press to skip this step.

Press if you wish to use the book name in the header of faxes sent

using the book.

Press to use the sender’s name entered on page 24.

Return to Step 4 to create another book, or press repeatedly to

return to the date and time display.

Caps Lock

S H / } A / |R / $ P / =

START/

ENTER

START/

ENTER

STOP

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

ENTER PASSCODE

OR START TO SKIP

USE NAME AS FAX HDR

1=YES, 2=NO

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Creating and Using Personal Books

Press .

Enter the 4-digit passcode of your

book.

If the book doesn’t have a passcode,

press or until the name of the

book appears in the display and then

press .

When your book is open, all of the Rapid Keys on the operation panel

automatically convert to keys for use in your book. Speed Dial numbers

1 through 16 are also available for use in your book.

You can perform the following operations in a book:

♦Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained

on page 36.

♦Use a Rapid Key to fax a document as explained on page 42.

♦Use a Speed Dial number to fax a document as explained on page 43.

♦Program a Group Key in your book using Rapid Key and Speed Dial

numbers from your book (see page 65).

♦Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial

numbers, or a Group Key in your book (see page 63).

♦Set up a Program Key in your book (see page 85). (Note: Only Rapid Keys

and Speed Dial numbers from your book can be used.)

PERSONAL

BOOK

START/

ENTER

The name of your book

appears on the bottom line.

Using a personal book

To program or use a Rapid Key or Speed Dial number in a personal book, you

must first open the book. Follow these steps:

Display:

SELECT PERSONAL BOOK

BY KEY OR PASSCODE

** PERSONAL BOOK **

SUSAN

The display briefly shows the

following and then reverts to the

date and time:

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Creating and Using Personal Books

2. Sending

Documents

♦Poll one or more fax machines using Rapid Keys and Speed Dial numbers

from your book (see page 71).

♦Set up a timer operation using a Rapid Key or Speed Dial number from your

book (see page 77).

♦Print out the Destination List, Program/Group List, or Timer List (see page

107). When printed from your book, these lists will show the corresponding

information in your book.

♦Press to redial the last number dialed from your book.

REDIAL

Closing a book

A book will automatically close when the operation performed from the book is

completed. If you need to close a book before performing an operation, press

The display shows:

Press to confirm that you want to close the book. Note that a book will

also close automatically after one minute if no operation is performed.

STOP

CANCEL BOOK?

1=YES, 2=NO

Canceling an operation performed from a book

To cancel an operation that was set up from a book, you must first open the

book (as explained on page 52) and then cancel the operation.

For example, if you need to cancel a fax transmission that was performed from

a book, open your book and then cancel the operation as explained on page

47 or 48. Note that the job status of the fax can be checked without opening

your book.

To clear a Rapid Key or Speed Dial number in a book, open the book and then

clear the key or number.

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Creating and Using Personal Books

Clearing a book

Note: Before you can clear a personal book, you must clear all Rapid Keys,

Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a

transmission or timer operation is pending that uses a number in a book, the

book cannot be cleared until the operation is completed or cancelled.

Press , and .

Press and .

Press to select CLEAR.

Enter the 2-digit number of the book you wish to clear.

If the book has a passcode, enter the passcode.

Press .

Press repeatedly to return to the date and time display.

MENU 3

START/

ENTER

STOP

Display:

3:ENTRY MODE

ENTER #(01-10, , )

2: BOOK CLEAR MODE

ENTER # (01 - 10)

10: BOOK ENTRY MODE

1=SET, 2=CLEAR

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Cover Sheet

2. Sending

Documents

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page

of your fax transmission. The cover sheet includes the date and time, the receiver’s

name and number if a Rapid Key or Speed Dial number is used, the sender’s

name and number, and the total number of pages.

♦Your name and number must be programmed in order for them to appear

on the cover sheet (see page 24).

♦To have the recipient’s name appear, you must dial using a Rapid Key or

Speed Dial number with the name programmed.

Load the document(s).

•SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

RESOLUTION

CONTRAST

(Example)

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Cover Sheet

Press . (Flip up the Rapid Key

overlay if it is down.)

•The display will briefly show COVER SHEET MODE ENTERED and then

revert to SEND READY.

•To cancel the cover sheet selection, press .

Dial the receiving party and transmit the fax.

COVER SHEET

STOP

If desired, you can set your fax to automatically send a cover sheet with every

transmission (you do not have to press each time). This is

accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as

explained on page 102.

COVER SHEET

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Batch Page Numbering

2. Sending

Documents

Batch Page Numbering

You can change the page numbering of the transmitted document from simple

numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash

and the total number of pages being sent are added after each page number

(for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for

missing pages.

Load the document(s).

•SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

Press . (Flip up the Rapid Key

overlay if it is down.)

Enter the total number of pages (“01” to “99”) by pressing the numeric

keys.

Example: 5 pages

•If you are sending a cover sheet, do not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

♦If you need to cancel a batch number entry, remove the document from the

feeder or press .

♦If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will

appear in the display. PAGE E. will also appear in the NOTE column of the

Transaction Report if printed.

RESOLUTION

CONTRAST

Caps Lock

PAGE COUNTER

STOP

ENTER # OF PAGE(S)

ENTER # (01-99)

Display:

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3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode:

Select this mode when you only want to receive faxes on the line connected to

the fax machine. The fax machine will answer all calls automatically and

receive incoming faxes.

MANUAL mode:

Select this mode when you have an extension phone connected to the same

line as the fax machine and you want to receive both faxes and voice calls. All

calls, including faxes, must be answered by picking up the extension

phone.

Setting the reception mode

The reception mode is initially set to AUTO. To change the reception mode,

follow these steps:

Press and .

Press to select AUTO, or to select MANUAL.

MENU 1

1 2

1:RECEIVE MODE

1=AUTO, 2=MANUAL

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on 2

rings and receives incoming faxes.

♦You can change the number of rings on which the machine answers calls

by changing Option Setting 2 (see page 100).

♦If you pick up an extension phone before the fax machine answers, you can

talk to the other party and/or receive a fax as explained in the following

section,

Using MANUAL Reception Mode

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Using MANUAL Reception Mode

3. Receiving

Documents

When the fax machine rings, answer

the call on an extension phone

connected to the same line.

If you hear a fax tone, press once and twice on the keypad of the

extension phone, or press on the fax machine.

•If the other party first speaks with you, perform Step 2 after speaking.

(Perform Step 2 before the sender presses their Start key to begin fax

transmission.)

•If there is a document in the feeder, remove the document before peforming

Step 2 (otherwise the document will be transmitted).

When RECEIVING appears in the

display, hang up.

START/

ENTER

Using MANUAL Reception Mode

Note: In New Zealand, not all standard telephones will respond to incoming

ringing when connected to the TEL. SET socket on the machine.

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Substitute Reception to Memory

Press (flip up the Rapid Key

overlay) and .

Press or to scroll through the list of received faxes. The name (or

number) of the sender of each document will successively appear in the

display.

When you have finished checking the list, press twice to return to

the date and time display.

MEM.STATUS

STOP

Display:

RX STATUS (003)

PRESS OR

The number of received

faxes appears here

Substitute Reception to Memory

In situations where printing is not possible, such as when the fax machine

runs out of paper or toner, or a paper jam occurs, incoming faxes will be

received to memory.

When you have received a fax to memory, FAX RCVD IN MEMORY will

appear in the display, alternating with NO PAPER, REPLACE TONER, or

PAPER JAM. When you add paper, replace the toner cartridge, or clear the

jam, the stored faxes will automatically print out.

You can display information on faxes received to memory by following these

steps:

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4. Making

Copies

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies

(up to 99 per original) can be made, enabling the fax machine to double as an

office copier.

♦You can perform all steps of a copy job even when the fax machine is busy

printing other copy jobs, or when it is printing a received fax after the line

has been disconnected. Your copy job will be automatically stored in

memory and then printed when all previous printing jobs are completed.

♦The default resolution for copying is FINE. If desired, you can change the

default resolution to SUPER FINE by changing Option Setting 30 (see page

106).

Load the document.

•SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

Press .

•If you are only making a single copy of

the original (or of each original), press

. Copying will begin.

Enter the desired number of copies per

original with the numeric keys.

•If the desired number of copies is from

1 to 9, enter “0” first.

RESOLUTION

CONTRAST

COPY/HELP

START/

ENTER

COPY MODE

ENTER #(01-99) 01

Display:

MULTI/SORT COPY MODE

1=MULTI, 2=SORT

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Making Copies

Press (MULTI) if you do not want

the copies sorted, or (SORT) if you

want the copies sorted.

•Copying will begin.

Checking and canceling copy jobs in memory

You can display the status of copy jobs in memory by following the steps

below. You can also cancel a copy job with this procedure.

Example of three copies

each of three originals

ABC

CCC

BBB

AAA

Originals

Sorted (SORT COPY) Not sorted (MULTI COPY)

Press (flip up the Rapid Key

overlay) and then .

Press or to scroll through the list of copy jobs. The time the

original was scanned into memory will appear in the display, together

with the 3-digit memory number assigned to the job. To cancel a copy

job, press and then while the copy job appears in the

display.

When you have finished checking the list, press twice to return to

the date and time display.

MEM.STATUS

DEL

START/

ENTER

STOP

Display:

COPY STATUS (005)

PRESS OR

The number of

stored copy jobs

appears here

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5. Special

Functions

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same fax to as many as 154

destinations in a single operation. First load the document, then enter the

numbers of the receiving machines. The document will be automatically

transmitted to each destination.

Load the document (s).

•SEND READY will appear in the

display.

Press .

Dial the receiving machines using one or more of the following

methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a number, press to

complete the entry.)

•Enter one or more full fax numbers with the numeric keys (max. 60 digits

per full number), pressing after each full number. (Maximum of 20 full

numbers; less if a large number of programs, timer operations, and/or

group keys have been stored.)

•Press one or more Group Keys. (See

Storing numbers in Group Keys

page 65.)

BROADCAST

SPEED DIAL

START/

ENTER

START/

ENTER

BROADCAST MODE

ENTER STATION #

Display:

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Broadcasting

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

If desired, press and/or to set the resolution and

contrast.

Press twice. Transmission will begin.

•A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the

locations are marked "Busy" or have a communication error code. If so,

send the document to those locations again.

STOP

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed

into one Group Key (see

Storing numbers in Group Keys

which follows), you

can perform the broadcasting operation using the following simplified

procedure:

Load the document(s).

•SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

Press the appropriate Group Key.

Transmission will begin.

RESOLUTION

CONTRAST

BROADCAST MODE

SELECT THE MODE

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

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Broadcasting

5. Special

Functions

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the

appropriate Group Key once. To store a group of numbers in a Group Key,

follow the steps below.

♦Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦Up to 133 numbers can be stored in one Group Key.

♦Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain

Dialling) can be stored in a Group Key. Full numbers cannot be stored.

Press , and then .

Press to program a Group Key.

(Press to clear a Group Key.)

Press any Rapid Key not already

programmed to select it as a Group

Key.

(If you are clearing a Group Key,

press it and go to Step 5.)

Enter a name for the Group Key by pressing the letter entry keys (see

Step 5 on page 24). (Maximum of 20 characters.)

If you don’t want to enter a name, go directly to Step 5.

Press .

MENU 52

START/

ENTER

Display:

2:GROUP ENTRY MODE

1=SET, 2=CLEAR

1:GROUP SET

PRESS GROUP KEY

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

ENTER GROUP NAME

STATION # =

ENTER STATION #

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Broadcasting

Editing a group

If necessary, you can add numbers to or delete numbers from a group by

repeating the programming procedure for the Group Key. Press for SET in

Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6.

To add a number, press a Rapid Key or enter a Speed Dial number. To delete

a number, move the cursor to the number with or and then press .

STOP

Enter fax numbers using one or both of the following methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial numbers with the numeric keys, pressing

before each number (if you enter less than 2 digits for a number,

press to complete the entry).

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

Return to Step 3 to program another Group Key, or press

repeatedly until you return to the date and time display.

SPEED DIAL

START/

ENTER

STOP

START/

ENTER

STOP

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Confidential Operations

5. Special

Functions

Confidential Operations

The Confidential function can be used to transmit and receive confidential

documents.

Confidential transmission

When you send a document using the Confidential function, the receiving

machine holds it in memory instead of immediately printing it out. When the

receiving party enters the correct passcode, the document is printed out.

♦Confidential transmission is only possible when the receiving machine is a

Sharp model with confidential reception capability.

♦To use this function, your name and fax number (OWN PASSCODE) must

be entered in your fax machine as explained on page 24.

♦Some fax machines have multiple mailboxes for receiving confidential

faxes. If you are sending to a machine with multiple confidential mailboxes,

contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

•SEND READY will appear in the

display.

•Press and/or to

set the resolution and contrast if

needed.

Press (flip up the Rapid Key

overlay if it is down) and then .

RESOLUTION

CONTRAST

CONFIDENTIAL

Z/<

1:CONF. TX

ENTER BOX # OR START

Display:

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Confidential Operations

If the receiving machine has multiple confidential mailboxes, enter the

appropriate mailbox number with the numeric keys (this step is required

for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to

Step 4.

Press .

Dial the receiving machine using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry). Check the name or number that

appears, and then press .

•Enter a full telephone number with the numeric keys, and press .

Transmission will take place once the connection is established.

START/

ENTER

SPEED DIAL

START/

ENTER

START/

ENTER

START/

ENTER

Confidential reception

When another fax machine sends you a document by confidential

transmission, your fax machine holds it in memory instead of immediately

printing it out. The document cannot be printed out until you enter the correct

passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received.

Each mailbox has its own passcode, allowing up to 10 different people or

groups to each receive their own confidential documents. The mailboxes are

identified by 2-digit numbers.

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Confidential Operations

5. Special

Functions

Press (flip up the Rapid Key

overlay if it is down) and then .

Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.

This number identifies the mailbox.

Enter a 4-digit passcode for the mailbox with the numeric keys.

Press .

Enter a name for the mailbox (max. of 20 characters) by pressing the

letter entry keys (make sure the Rapid Key overlay is down).

Example: SHARP =

•For more information on entering letters, see Step 5 on page 24.

Press .

Note: After entering the passcode, the fax machine will print it out for your

records. If you forget the passcode and have kept no record, contact your Sharp

dealer.

CONFIDENTIAL

Z/<

START/

ENTER

Caps Lock

S H / } A / |R / $ P / =

START/

ENTER

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox

number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in

advance. The transmitting party will need this number to send you confidential

faxes.

3:CONF. CODE SET

ENTER BOX # (00-99)

Display:

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

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Confidential Operations

Clearing a passcode

Press (flip up the Rapid Key

overlay if it is down) and then .

Enter the 2-digit number that identifies the mailbox you want to clear.

Enter the 4-digit passcode of the mailbox with the numeric keys.

Press .

CONFIDENTIAL

Z/<

START/

ENTER

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will

appear in the display. Print out the Confidential Reception List as explained on

page 107 to see which mailbox has received the document, and then follow

the steps below to print out the document.

4:CONF. CODE CLEAR

ENTER BOX # (00-99)

Press (flip up the Rapid Key

overlay if it is down) and .

Enter your mailbox number.

Enter your confidential passcode.

Press .

•Printing will begin. After printing, the document will be erased from memory.

CONFIDENTIAL

Z/<

START/

ENTER

2:CONF. DATA PRINT

ENTER BOX # (00-99)

Display:

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Polling

5. Special

Functions

Polling

Polling allows you to call another fax machine and have it send a document to

your machine without operator assistance. In other words, the receiving fax

machine, not the transmitting fax machine, initiates the transmission. You can

use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦If desired, you can dial more than one fax number to receive documents

consecutively from a group of fax machines (this is called "Serial Polling"; a

maximum of 154 fax machines can be polled in one operation).

Press and then .

Dial the number(s) of the fax machine(s) you want to poll using one (or

more) of the following methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits, press to complete the entry.)

•Press one or more Group Keys.

•Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press . Reception will begin.

MENU 6

SPEED DIAL

START/

ENTER

START/

ENTER

STOP

START/

ENTER

Display:

6: SERIAL POLL. MODE

ENTER STATION #

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Polling

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group

Key, you can poll them by simply pressing that Group Key. (The procedure for

programming Group Keys is explained on page 65.)

♦Make sure no documents are in the feeder before you press the Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the

document(s) in memory using the following procedure. Transmission will take

place when the other fax machine calls your fax machine and activates

polling. You can choose whether to allow polling only once, or an unlimited

number of times. In the latter case, your fax machine can be used as an

electronic "bulletin board".

♦Multiple documents can be stored for memory polling. To add a document

to others already stored, simply repeating the storing procedure (note that if

Department Control is activated, documents cannot be added by a

department other than that which stored the first document). When polling

is initiated, the polling machine will receive all documents stored.

♦If you allow polling only once, the document(s) will be automatically cleared

from memory after polling. If you allow polling an unlimited number of times,

the document will remain in memory until you clear it as explained in the

following section,

Clearing a document

Load the document.

Set the reception mode to AUTO (press , and ).

Press and then .

MENU 1 1

MENU 7

Display:

7:MEMORY POLL MODE

ENTER #(1-2, , )

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Polling

5. Special

Functions

Press to select SET.

•If another document has already been

stored, press to select APPEND,

and go to Step 6.

Press to allow polling only once, or to allow polling an unlimited

number of times.

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

•The document will be scanned into memory, and your fax will go on polling

standby.

1 2

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

Press and then .

Press to select CLEAR.

Press to clear the documents.

MENU 7

START/

ENTER

Clearing a document

To clear a memory poll document from memory, follow the steps below:

1:MEMORY POLL SET

1=1 TIME, 2=REPEAT

Display:

7:MEMORY POLL MODE

ENTER #(1-2, , )

2:MEMORY POLL CLEAR

PRESS START TO CLEAR

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Polling

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When

this function is activated, polling will only take place when one of the following

conditions is met:

♦The fax number of the polling fax machine has been stored in your fax’s list

of permitted fax numbers (called "passcode numbers"). The polling fax

must also have its fax number programmed in itself, as explained in

Entering Your Name and Fax Number

in Chapter 1.

♦A System number has been programmed in the polling fax machine which

matches your fax’s System number or one of your ID numbers.

♦An ID number has been programmed in the polling fax machine which

matches your fax’s System number.

System and ID numbers are 4-digit numbers which provide you with an

alternate means of giving and receiving polling permission when you don’t

want to use fax numbers. The steps for programming these numbers are

described in the following pages.

Note: System and ID numbers can only be used if the other fax machine is also a

Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8 as explained on page

101.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Press , , , .

Press to set a number.

(Press to clear a number.)

MENU 302

Display:

02:PASSCODE # MODE

1=SET, 2=CLEAR

1:PASSCODE SETTING

ENTER # (01-10)

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Polling

5. Special

Functions

Storing: Enter a 2-digit number (from 01 to 10).This number identifies

the fax number you will enter in the next step.

Clearing: Enter the 2-digit number which identifies the fax number you

want to clear, and go to Step 5.

Enter the fax number (max. 20 digits) by pressing the numeric keys.

Press .

Return to Step 3 to enter (or clear) another number, or press

repeatedly to return to the date and time display.

START/

ENTER

STOP

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine for

giving and receiving polling permission. Polling will take place if your System

number matches the other fax machine’s System number or one of its ID

numbers.

Press , , , .

Press to program the System

number.

(To clear the System number, press

and go to Step 4.)

Enter the number (4 digits) with the numeric keys.

Press .

MENU 307

START/

ENTER

Display:

07:SYSTEM # MODE

1=SET, 2=CLEAR

1:SYSTEM # SET

ENTER 4 DIGITS

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Polling

Press , , , .

Press to program an ID number.

(Press to clear an ID number.)

Storing: Enter a number from 1 to 5. This number identifies the ID

number you will enter in the next step.

Clearing: Enter the number which identifies the ID number you want to

clear, and go to Step 5.

Enter the ID number (4 digits) by pressing the numeric keys.

Press .

Return to Step 3 to enter (or clear) another number, or press

repeatedly to return to the date and time display.

MENU 306

START/

ENTER

STOP

Press repeatedly to return to the date and time display.

STOP

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for

giving and receiving polling permission. Polling will take place if one of your ID

numbers matches the other fax machine’s System number.

Display:

06:ID # MODE

1=SET, 2=CLEAR

1:ID CODE # SET

ENTER # (1-5)

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Timer Operations

5. Special

Functions

Timer Operations

The Timer function allows you to store a job to be performed automatically at

a specified time. Up to 59 timer jobs can be stored at any one time, and the

time of each can be specified up to a week in advance.

You can use this function to take advantage of lower off-peak rates without

having to be there when the operation is performed.

Note: cannot be used for a timer transmission.

Initial procedure

To store a timer job, first perform the following procedure. After you have

completed this procedure, go to the procedure for the specific job you want to

store (see the following pages).

DOCUMENT

M/?

Press . (Flip up the Rapid Key

overlay if it is down.)

Press to select SET.

Enter a number as follows to select the desired operation (or scroll to

the desired operation with or and press ).

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Enter a two-digit number for the hour (“00” to “23”) and a two-digit

number for the minute (“00” to “59”).

TIMER

X/>

START/

ENTER

Display:

TIMER MODE

1=SET, 2=CLEAR

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Timer Operations

Enter a number as follows to select the day of the operation (skip this

step if the operation will be performed within the next 24 hours):

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Press and go to the specific procedure for your operation (see the

following pages).

START/

ENTER

Transmission

(Continued from

Initial procedure

Dial the receiving machine using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

SPEED DIAL

START/

ENTER

START/

ENTER

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Timer Operations

5. Special

Functions

Press and/or to adjust the resolution and contrast if

desired, and then press .

Load the document and then press .

•The document will be scanned into memory.

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

Confidential transmission

(Continued from

Initial procedure

Enter the mailbox number (2 digits). (Go directly to Step 8 if the

receiving machine does not have mailboxes.)

Press .

Dial the receiving machine using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

START/

ENTER

SPEED DIAL

START/

ENTER

START/

ENTER

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Timer Operations

Press and/or to adjust the resolution and contrast if

desired, and then press .

Load the document and then press .

•The document will be scanned into memory.

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

Polling

(Continued from

Initial procedure

Dial the machine to be polled using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

SPEED DIAL

START/

ENTER

START/

ENTER

Serial Polling

(Continued from

Initial procedure

Dial the machines to be polled using one or more of the following

methods:

•Press one or more Rapid Keys.

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Timer Operations

5. Special

Functions

•Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

to complete the entry.)

•Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

•Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

SPEED DIAL

START/

ENTER

START/

ENTER

STOP

START/

ENTER

Broadcasting

(Continued from

Initial procedure

Dial the receiving machines using one or more of the following

methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

to complete the entry.)

•Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

•Press one or more Group Keys.

SPEED DIAL

START/

ENTER

START/

ENTER

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Timer Operations

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

Load the document and then press .

•The document will be scanned into memory.

STOP

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow the steps

below.

♦You will need to know the number assigned to the operation in order to

cancel it. If you don’t remember the number (it appears in the display when

you set the operation), print out the Timer List. (See page 107.)

Press (flip up the Rapid Key

overlay if it is down) and then .

Enter the 2-digit number assigned to the operation.

Press .

Press repeatedly until you return to the date and time display.

TIMER

X/>

START/

ENTER

STOP

2:TIMER COMM. CLEAR

ENTER #(01-59)

Display:

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Batch Transmission

5. Special

Functions

Batch Transmission

Batch transmission allows you to store multiple fax jobs in memory for

automatic transmission to one destination at a set time. If you often send

faxes to a particular destination, this function helps reduce telephone costs by

allowing you to conveniently send multiple faxes on one connection.

Programming a Batch Key

To perform a batch transmission, you must first program the number of the

receiving machine and the time of transmission into a Batch Key. Any Rapid

Key which has not already been programmed can be used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission will be

performed every week on that day. If you do not specify a day-of-the-week, the

transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs explained

Entering and Using Programs

on page 85. In Step 10 of the initial

procedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure on page 92.

Storing documents for transmission

Follow the steps below to store a document under a Batch Key for

transmission. When you store the document, it is given a message number to

distinguish it from other jobs stored in the same batch.

♦If no jobs have been stored under a Batch Key when the time for

transmission arrives, transmission will not take place.

Load the document (s).

•SEND READY will appear in the

display.

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Batch Transmission

Press the appropriate Batch Key.

•After scanning, the message number

assigned to your document will appear

in the display.

Press .

•The document will be transmitted at the designated time along with any

other jobs stored under the same key. After transmission, all jobs in the

batch will be cleared from memory.

STOP

Canceling a document stored for batch transmission

If necessary, you can cancel a document stored for a batch transmission

before transmission takes place. To do so, you will need to know the message

number assigned to the document.

♦If you don’t remember the message number, print out the Batch

Transmission List (see page 107).

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

Press the Batch Key in which the document you want to clear has been

stored.

•Make sure no documents are in the feeder.

Enter the 3-digit message number assigned to the document.

Press .

START/

ENTER

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Entering and Using Programs

5. Special

Functions

Entering and Using Programs

If you frequently perform the same operation involving the same party, you can

program all the steps of the operation into one Program Key. This allows you to

perform the operation by simply pressing that key.

♦Any Rapid Key which is not already programmed as a Rapid Key or a

Group Key can be used as a Program Key.

♦You can include a timer setting in the program to have the operation

performed automatically at a selected time.

♦To clear a mistake in the procedures that follow, press .

Initial procedure

To program a Program Key, first perform the following procedure. After you

have completed this procedure, go to the procedure for the specific operation

you want to program (see the following pages).

STOP

Press , and .

Press to select SET.

Select a Program Key by pressing any

Rapid Key that has not yet been

programmed.

Enter a name for the program by pressing the letter entry keys (see Step

5 on page 24). (Maximum of 20 characters.)

If you don’t want to enter a name, go directly to Step 5.

Press .

MENU 51

START/

ENTER

Display:

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

1:PROGRAM SET

PRESS PROGRAM KEY

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

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Entering and Using Programs

If you want to include a timer setting, enter a two-digit number for the

hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

(If not, go directly to Step 8.)

Enter a number as follows to select the day of the operation (skip this

step if the operation will be performed within the next 24 hours):

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Press .

Enter a number as follows to select the desired operation (or scroll to

the desired operation with or and press ).

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Batch transmission (only possible if a timer setting was made)

Memory Polling (only possible if a timer setting was not made)

Go to the specific procedure for your operation (see the following

pages).

START/

ENTER

START/

ENTER

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Entering and Using Programs

5. Special

Functions

Dial the receiving machine using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

If you want the document to be sent through memory, press .

If you want the document to be sent directly from the feeder, press

. (This is not possible if you included a timer setting.)

Press repeatedly until you return to the date and time display.

SPEED DIAL

START/

ENTER

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

DOCUMENT

M/?

STOP

Transmission

(Continued from

Initial procedure

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Entering and Using Programs

Enter the mailbox number (2 digits). (Go directly to Step 12 if the

receiving machine does not have mailboxes.)

Press .

Dial the receiving machine using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

If you want the document to be sent through memory, press .

If you want the document to be sent directly from the feeder, press

. (This is not possible if you included a timer setting.)

Press repeatedly until you return to the date and time display.

START/

ENTER

SPEED DIAL

START/

ENTER

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

DOCUMENT

M/?

STOP

Confidential transmission

(Continued from

Initial procedure

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Entering and Using Programs

5. Special

Functions

Serial Polling

(Continued from

Initial procedure

Polling

(Continued from

Initial procedure

Dial the machine to be polled using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

Press repeatedly until you return to the date and time display.

SPEED DIAL

START/

ENTER

START/

ENTER

STOP

Dial the machines to be polled using one or more of the following

methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

to complete the entry.)

•Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

•Press one or more Group Keys.

SPEED DIAL

START/

ENTER

START/

ENTER

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Entering and Using Programs

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

Press repeatedly until you return to the date and time display.

STOP

START/

ENTER

STOP

Broadcasting

(Continued from

Initial procedure

Dial the receiving machines using one or more of the following

methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial numbers, pressing before each

number. (If you enter less than 2 digits for a Speed Dial number, press

to complete the entry.)

•Enter one or more full fax numbers with the numeric keys, pressing

after each full number.

•Press one or more Group Keys.

Note: If you need to delete a number, press or until the destination

appears in the display and then press .

Press .

SPEED DIAL

START/

ENTER

START/

ENTER

STOP

START/

ENTER

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Entering and Using Programs

5. Special

Functions

Batch transmission

(Continued from

Initial procedure

Dial the receiving machine using one of the following methods:

•Press a Rapid Key.

•Press and enter a Speed Dial number (if you enter less than 2

digits, press to complete the entry).

•Enter a full fax number with the numeric keys.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

Press repeatedly to return to the date and time display.

SPEED DIAL

START/

ENTER

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

STOP

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

Press repeatedly until you return to the date and time display.

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

STOP

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Entering and Using Programs

Being Polled (Memory polling)

(Continued from

Initial procedure

Press to allow polling only once, or to allow polling an unlimited

number of times.

Press .

Press and/or to adjust the resolution and contrast if

desired, and then press .

Press .

Press repeatedly until you return to the date and time display.

1 2

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

START/

ENTER

STOP

Clearing a Program Key

To clear a Program Key, follow these steps:

Press , and .

Press to select CLEAR.

Press the Program Key you want to

clear.

MENU 51

Display:

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

2:PROGRAM CLEAR

PRESS PROGRAM KEY

Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

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Entering and Using Programs

5. Special

Functions

Press .

Press repeatedly until you return to the date and time display.

START/

ENTER

STOP

Using a Program Key

Follow the steps below to perform a programmed operation.

If this is a transmission operation or

memory polling operation, load the

document.

Press the appropriate Program Key. Q / ! W / " E / # R / $ T / % Y / & U / ' I / ( O / ) P / =

SYMBOL

A / |S D F G / { H / } J / [ K / ] L / +

Caps Lock

Z / < X / > C V B N / * M / ? @ .au

SHIFT / ^ / / \ ; / : Space _- . / , DEL

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need to

cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch transmission.

To cancel a batch transmission operation, see

Canceling a document stored for

batch transmission

on page 84.

Press the Program Key.

Press .

START/

ENTER

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Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on both sides

of the page or pages, use Duplex Scanning. With this function, you simply

feed the document (all pages) through the machine once, turn the stack of

pages over, and feed it through again.

♦The machine will automatically sort the pages into the correct order (front of

1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).

♦Duplex Scanning can be used for copying (single copies and sorted

multiple copies only) and any type of transmission from memory.

♦Note that any blank sides must be included when scanning the pages (if the

number of pages is not equal each time the machine scans the stack, an

error will result). The blank sides will not, however, be printed out.

Load the document (s).

•Make sure the page(s) are front face

down, with the first page on the bottom.

•SEND READY will appear in the

display.

Press and then .

Perform all steps of the desired copy or memory transmission.

When all pages of the document have been scanned, turn the stack over

(do not change the page order) and load it again.

Press .

DUPLEX SCAN

START/

ENTER

START/

ENTER

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Department Control

5. Special

Functions

Department Control

Department Control is used to limit use of the fax machine to authorized

users. When it is activated, a department code must be entered before an

operation can be performed.

♦Department Control can only be activated by your Sharp dealer. If you want

to use this function, contact your dealer.

♦Department Control allows you to track the number of pages transmitted as

well as the transmission time for each authorized department or person.

See

Department Usage List

on page 110.

Entering Department Codes

Up to 30 different Department Codes can be entered to allow access to the

fax machine. Transmitted pages and transmission time will be kept track of

separately for each code. After you enter a code, inform the appropriate group

or individual.

♦A name must be entered for each code. Only the name, not the code, will

appear on the Department Usage List.

♦Be sure to keep a record of each code and name. If you misplace the

record, contact your dealer.

Press and .

Press to program a Department Code, or to clear a Department

Code.

Entering: Enter a 2-digit number from “01” to “30” with the numeric

keys. This number identifies the Department Code that you will enter in

the next step.

MENU 3

1 2

Display:

3:ENTRY MODE

ENTER #(01-10, , )

09:DEPT. CODE MODE

1=SET, 2=CLEAR

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Department Control

Clearing: Enter the 2-digit number that identifies the Department Code

you want to clear.

Note: It is not possible to clear the Department Code that you currently used to

access the fax machine. It is also not possible clear a Department Code if only one

code is programmed.

Entering: Enter a Department Code (4 digits or the number of digits set

by Option Setting 27 as explained on page 105).

Clearing: Enter the Department Code you want to clear, and go to Step 8.

Press .

Press the letter entry keys to enter a name for the Department Code.

Press .

Return to Step 4 to enter (or clear) another Department Code, or press

repeatedly to return to the date and time display.

START/

ENTER

START/

ENTER

STOP

Accessing the machine

When Department Control is activated, you must enter your Department Code

before performing an operation.

♦If you do not begin the operation within one minute after entering the code,

the fax will return to controlled access mode.

Note: You do not have to enter a Department Code to receive faxes manually (by

picking up an extension phone connected to the same line and pressing on

the fax machine).

START/

ENTER

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Blocking Reception of Unwanted Fax-

5. Special

Functions

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from parties

that you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax)

to ON as explained on page 104, and then enter the fax numbers from which

you do not want to receive faxes as explained below.

♦Up to 50 numbers can be entered in the Anti Junk Number List.

♦To clear a number from the Anti Junk Number List, you need to know the 2-

digit number that identifies it. If you have forgotten this number, print out the

Anti Junk Number List as explained on page 107.

Press , , , .

Press to enter a number in the Anti

Junk Number List.

(Press to clear a number from the

list.)

Entering: Enter a 2-digit number from “01” to “50” with the numeric

keys. This number identifies the fax number that you will enter in the

next step.

Clearing: Enter the 2-digit number that identifies the fax number you

want to clear, and go to Step 5.

Enter the fax number.

Press .

Return to Step 3 to enter (or clear) another fax number, or press

repeatedly to return to the date and time display.

MENU 308

START/

ENTER

STOP

Display:

08:STORE JUNK FAX #

1=SET, 2=CLEAR

1:JUNK FAX # SET

ENTER # (01-50)

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Distinctive Ring (Requires Subscription to Service)

Distinctive Ring (Requires Subscription to

Service)

If you subscribe to a distinctive ring service from your telephone company, you

will need to turn on the distinctive ring function. When this is done, your fax

will signal voice calls by the normal ring pattern, and fax transmissions by a

special ring pattern. In the case of a fax transmission, your fax machine will

automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to AUTO.

When your fax number is dialled, your fax machine will signal the call with a

special ringing sound, then answer automatically and begin reception after the

number of rings set with the NUMBER OF RINGS AUTO RECEPTION setting

(the initial setting is 2 rings—refer to page 100). When your voice number is

dialled, the fax machine will signal the call with the normal ringing sound to let

you know that you must answer on a telephone connected to the same line.

The initial setting for distinctive ring is NO. If set to YES, both Australian (Fax

Duet) and New Zealand (FaxAbility) distinctive ring are supported.

Important:

The distinctive ring function can only be used if you subscribe to a distinctive

ring service from your telephone company. Do not turn on distinctive ring if

you are on a normal line, as the fax machine will not operate properly.

Press , and .

Press and .

Press to turn on distinctive ring.

(Press to turn off distinctive ring.)

Press repeatedly to return to the date and time display.

Make sure that the reception mode is set to AUTO (see page 58).

MENU 4

STOP

Display:

4:OPTIONAL SETTING

ENTER #(01-36, , )

28: DISTINCTIVE RING

1=YES, 2=NO

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6. Optional

Settings

6. Optional Settings

The optional settings allow you to customize the fax machine to better suit

your needs.

An initial setting has been made for each optional setting at the factory. To

change a setting, follow the steps below to access it, and then change the

setting as explained in the list that follows.

Press and .

Press the numeric keys to enter the 2-

digit number (“01” to “31”) of the

optional setting that you wish to

change.

Example: Optional Setting 01

Press or to scroll through the

optional settings. When the desired

optional setting appears, press .

Enter a selection for the optional setting by pressing the numeric keys.

See the list that follows for an explanation of each of the optional

settings.

After entering a selection, the subsequent optional setting will appear in

the display. To return to the date and time display, press twice.

MENU 4

START/

ENTER

STOP

Example: Option Setting 01

selected

Display:

4:OPTIONAL SETTING

ENTER #(01-36, , )

01: DEFAULT FAX RES.

ENTER # (1-3) (1)

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Optional Settings

100

Optional Settings

Setting 01: DEFAULT FAX RESOLUTION

This option sets the default resolution (the resolution used if a setting is not

selected with ) for transmitting documents. Press for

STANDARD, for FINE, or for SUPER-FINE.

♦Initial setting: 1

Setting 02: NUMBER OF RINGS AUTO RECEPTION

This sets the number of rings the fax machine waits before answering an

incoming call in AUTO receive mode. Enter a number from to . To

have the machine answer without ringing, press .

♦Initial setting: 2

Setting 03: NUMBER OF RINGS MANUAL RECEPTION

You can also have the fax machine automatically answer a call after a certain

number of rings in MANUAL reception mode. To turn on this function, enter

the desired number of rings (any number from to ). To turn off the

function, enter .

♦Initial setting: 0 (off)

Setting 04: AUTO LISTING

Press (YES) to have the fax machine automatically print an Activity

Report once every 30 send/receive operations. (The report can still be printed

on demand at any time.) Press (NO) to turn the function off.

♦Initial setting: 2

RESOLUTION

2 3

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Optional Settings

101

6. Optional

Settings

Setting 05: TRANSACTION REPORT PRINT SELECTION

This sets the condition for printing out a Transaction Report. Enter a number

from to as follows:

♦Initial setting: 5

Note: Settings 06 and 07 are not used.

Setting 08: SECURITY SELECTION

Press (ON) to turn polling security on, or (OFF) to turn it off.

♦Initial setting: 1

Setting 09: ERROR CORRECTION MODE (ECM)

Press (YES) to have any distortions in a transmission due to noise on the

telephone line corrected before print-out at the receiving end. This is only

effective when the other machine has ECM as well. Press (NO) to turn

the function off.

Note: If the transmission or reception is taking place in Super G3 mode, ECM

will operate regardless of the ECM setting.

♦Initial setting: 1

(ERROR/TIMER

MEMORY):

A report will be printed after an error, timer

operation, or memory operation

(SEND ONLY) A report will be printed only after a

transmission

(ALWAYS PRINTS) A report will be printed after each

transmission, reception, or error

(NEVER PRINTS) A report will never be printed.

(ERROR ONLY) A report will be printed only after an error

occurs

1 2

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Optional Settings

102

Setting 10: AUTO COVER SHEET

Press (YES) to have the fax automatically generate a cover sheet and

send it as the last page of each transmission. Press (NO) to turn the

function off.

♦Initial setting: 2

Note: Setting 11 is not used.

Setting 12: COPY SCANNING

This setting is used to reduce copies slightly before printing to ensure that

data on the edges are not cut off. Press (AUTO) for automatic reduction,

or (100%) for no reduction.

♦Initial setting: 2

Setting 13: COPY CUT-OFF

This setting determines how the fax machine will copy documents that are

longer than the printing paper. Press (CONTINUE) to have the remainder

of the document printed on a second page, or (CUT-OFF) to cut off (not

print) the remainder.

♦Initial setting: 2

Setting 14: RECEIVE REDUCE

This setting is used to reduce received documents slightly before printing to

ensure that data on the edges are not cut off. Press (AUTO) for automatic

reduction, or (100%) for no reduction.

♦Initial setting: 1

Setting 15: IMAGE MEMORY PRINT

Press (YES) to include a copy of part of the first page of the transmitted

document on the Transaction Report. Press (NO) to turn the function off.

This setting is only effective when transmitting from memory.

♦Initial setting: 1

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Optional Settings

103

6. Optional

Settings

Setting 16: CASSETTE SELECTION

Press (AUTO SELECTION) if you want the fax machine to automatically

select the printing paper source (tray or cassette) according to the size of

each page received or copied. (If a document consists of multiple pages of

different sizes, each page will be printed on the paper that best matches its

size.)

Press (AUTO SELECTION 2) if you want the fax machine to automatically

select the printing paper source (tray or cassette) according to the size of the

first page of the document received or copied. (If the document consists of

multiple pages of different sizes, all pages will be printed on the same size of

paper based on the size of the first page.)

Press (MANUAL SELECTION) if you want to set a fixed order of priority

for the paper sources. When the 1ST PRIORITY setting appears, press

to have paper always drawn from the tray regardless of the size of the

received or copied document, or to have paper always drawn from the

cassette. When the 2ND PRIORITY setting appears, press to have paper

drawn from the other source in the event that the “1st priority” source runs out

of paper, or (NONE) to have the incoming fax received to memory.

Note: This setting will only appear if your dealer has installed the paper

cassette option and Option Setting 31 (Seperate Mode) is turned off.

♦Initial setting: 1

Note: Settings 17 and 18 are not used.

Setting 19: POWER SAVE MODE

To conserve power, you can have the laser printer heater in your fax machine

turn off when not in use. When this is done, the heater will turn on

automatically when you receive a document (there will be a slight delay before

printing while the heater warms up) and turn off when printing is completed.

Press to turn on Power Save mode, or to turn it off.

♦Initial setting: 1

1 2

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Optional Settings

104

Setting 20: ANTI-JUNK FAX

Press to block reception from fax numbers entered in the Anti Junk Fax

List. Press to allow reception from all numbers.

♦Initial setting: 2

Setting 21: ALARM VOLUME

This sets the volume of the beep sound that alerts you to error conditions and

informs you that operations have been completed. Press for HIGH,

for LOW, or for OFF.

♦Initial setting: 2

Setting 22: DIAL MODE

This sets the dial mode. Press if you are on a touch-tone line, or if

you are on a pulse dial (rotary) line.

♦Initial setting: 1

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse

setting "2" will not operate correctly and must not be used.

Setting 23: QUICK ON-LINE

When you transmit a multi-page document, this setting determines whether

the fax machine will dial the receiving party and begin transmitting while

scanning is still in progress, or wait until all pages have been scanned before

dialling. Press to have the fax machine dial and begin transmission while

scanning is still in progress, or to have the fax machine wait until all pages

have been scanned.

♦Initial setting: 1

Setting 24: MULTI TTI

If you are using Department Control, you can press to have the

department name (the name associated with the department code entered by

an operator to access the fax) appear at the top of each transmitted

document. This will appear in place of the name entered in

Entering Your

Name and Fax Number

in Chapter 1. Press to turn Multi TTI off (the

sender’s name entered in Chapter 1 will appear).

♦Initial setting: 2

1 2

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Optional Settings

105

6. Optional

Settings

Setting 25: BEEP LENGTH

This sets the duration of the beep that signals the end of transmission,

reception, or copying. Press for 3 seconds, for 1 second, or for

no beep.

♦Initial setting: 1

Note: Setting 26 is not used.

Setting 27: DEPARTMENT CODE DIGITS

This setting allows you to change the number of digits used for Department

Codes. Enter any number from to .

♦Initial setting: 4

Setting 28: DISTINCTIVE RING

Use this setting if you subscribe to a distinctive ring service from your phone

company and wish to have the machine automatically answer and receive

faxes when your fax number is dialled. Press to turn on distinctive ring or

to turn it off. See page 98 for detailed information on this feature.

♦Initial setting: 2

Setting 29: VERIFICATION STAMP

Press if you want the fax machine to stamp each original document page

as it is scanned. After scanning, you can check to see if all pages have been

stamped to verify that no double feeds occurred. Press to turn the

function off.

Note: To use this function, your dealer must install the Verification Stamp

option.

♦Initial setting: 2

1 2 3

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Optional Settings

106

Setting 30: COPY RESOLUTION

Use this setting to select the default copying resolution (the resolution used for

copying if a setting is not made with ). Press for STANDARD,

for FINE, or for SUPER-FINE.

♦Initial setting: 2

Setting 31: SEPARATE MODE

If desired, you can have the fax draw a sheet of paper from one of the paper

sources after each fax reception. By loading coloured (or large) paper in that

source, each coloured sheet drawn will act as a separator that makes it easy

to distinguish where one multi-page document ends and another begins. A

Transaction Report printed after a reception will also be printed from that

paper source to act as a separator sheet. To turn on this function, press

and then select the paper source for the separator paper by pressing for

the paper tray or for the paper cassette. After turning on the function, be

sure to load appropriate paper in the selected paper source. To turn off

Seperate mode, press . (Note that the function will turn off automatically if

the selected paper source runs out of paper.)

Note: This setting is only available if your dealer has installed the paper cassette

option.

♦Initial setting: 2

Note: If you turn off the Separate Mode setting, Option Setting 16 will

subsequently appear in the display to allow you make an appropriate setting for

cassette selection. If you don’t make a selection, 1:AUTO SELECTION will be

automatically selected.

Note: Settings 32 through 36 are not used.

RESOLUTION

2 3

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107

7. Printing

Lists

7. Printing Lists and Reports

You can print lists showing settings and information entered in the fax

machine. You can also print out reports on recent activity and individual

operations after they are completed. The lists and reports are described on

the following pages.

To print a list, follow the steps below.

Press , and .

Press the numeric keys to enter the 2-digit number (“01” to “11”) of the

list you want to print.

Example: Activity Report

Press or to scroll through the lists. When the desired list

appears, press .

MENU 2

START/

ENTER

Activity Report (List 01)

This report shows information on your most recently performed send and

receive operations (a combined maximum of 30 operations can appear). The

report is divided into two parts: the SEND REPORT, which shows information

on transmissions, and the RECEIVE REPORT, which shows information on

receptions.

♦If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically

printed out whenever information on 30 operations has accumulated. (A

report can still be printed on demand at any time.)

♦All information is erased after a report is printed out. If automatic print-out is

turned off and the report is not printed manually for 30 operations, the

information on the oldest operation will be overwritten each time a new

operation is performed.

Display:

2:LISTING MODE

ENTER #(01-11, , )

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Printing Lists and Reports

108

Explanation of headings

SENDER/

RECEIVER

The name or fax number of the other machine involved in the

transaction.

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAGES Number of pages transmitted/received.

TYPE CONF. TX - A confidential operation was performed.

(T) - A timer operation was performed.

(D) - The document was sent directly from the feeder, not

from memory.

NOTE (One of the following notes will appear under NOTE in the

report to indicate whether the transaction was successful,

and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P.FAI L - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-0 to COM.E-31 - A telephone line error prevented

the transaction. See

Line Error

Problems and Solutions

Chapter 9.

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Printing Lists and Reports

109

7. Printing

Lists

Timer List (List 02)

This list shows the timer operations that are currently set.

Destination List (List 03)

This list shows the fax numbers that have been programmed for automatic

dialling.

Passcode List (List 04)

This list shows your settings for polling security, your name and fax number as

programmed in the fax machine, and a sample of the header printed at the top

of every page you fax (HEADER PRINT).

Optional Setting List (List 05)

This list shows the current status of the option settings.

Program and Group List (List 06)

The top part of this list shows the programs that have been entered. The

bottom part shows the fax numbers that have been programmed into Group

Keys.

Batch Transmission List (List 07)

The Batch Transmission List shows the documents that are currently stored

for batch transmission.

CANCEL - The transaction was cancelled because the

STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function

which your fax machine does not have.

CANCEL 3 - (Used for confidential transmission only)

A confidential transmission was cancelled because the

receiving machine does not have a confidential function, a

confidential passcode is not programmed in the receiving

machine, its memory is full, or it is not a Sharp model.

CANCEL 4 - (Used for confidential transmission only)

A confidential ransmission was cancelled because an

incorrect mailbox number was entered for a fax machine with

confidential mailboxes, or the other machine’s memory is full.

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Printing Lists and Reports

110

Department Usage List (List 08)

This list shows total transmission time and pages transmitted (including

polling time and pages polled) for each department during the period

indicated on the list. The information is only available if Department Control

has been activated.

♦Each time you print out the report, the data is cleared and a new period

begins.

Confidential Reception List (List 09)

This list shows which mailboxes have received confidential documents and

the total number of pages received. Print this list out whenever RCVD CONF.

FAX appears in the display.

Anti Junk Number List (List 10)

This list shows the fax numbers from which reception is not allowed.

Personal Book List (List 11)

This list shows the personal books that have been created.

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Printing Lists and Reports

111

7. Printing

Lists

Transaction Report

This report is printed out automatically after an operation is completed to

allow you to check the result. The fax machine is set at the factory to print out

the report only when an error occurs. If desired, you can change the setting to

have it printed out under a variety of other conditions. See Option Setting 5

(Print Selection) in Chapter 6.

♦You can also print out the Transaction Report on demand by pressing

(flip up the Rapid Key overlay if it is down) after the operation is

completed.

♦The same headings appear in the Transaction Report as in the Activity

Report. See

Activity Report

in this chapter for an explanation of the

headings.

♦The top part of the first page of the document will also appear below the

report if the document was sent from memory. If confidentiality is required,

you can prevent printing of the top part of the document by setting Option

Setting 15 (Image Memory Print) to NO.

REPORT

N/*

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112

8. Maintenance

Cleaning the Scanning Glass and Rollers

Clean the reading glass and rollers frequently to ensure the quality of your

transmitted images and copies.

Open the operation panel.

•Squeeze the release marked PANEL

RELEASE and pull up.

Wipe the scanning glass, white backplate, and rollers with a soft cloth.

•Make sure that all dirt and stains (such as correcting fluid) are removed, as

dirt will cause vertical lines on transmitted images and copies. (If

necessary, wipe with denatured alcohol.)

Scanning

glass

White

backplate

The Housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or discolor the

machine.

Rollers

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Replacing the Verification Stamp

113

8. Maintenance

Replacing the Verification Stamp

If you are using the Verification Stamp function, you will need to replace the

ink cartridge in the stamp unit when it runs out of ink (when the stamped mark

on original documents becomes faint). A new ink cartridge can be obtained

from your dealer.

Remove the ADF exit tray.

Press down on the protruding tab of

the green ink cartridge and pull the

cartridge out with your fingers.

Insert the new ink cartridge into the

machine (make sure that the tab is

facing out).

Replace the ADF exit tray. 1

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114

9. Troubleshooting

Problems and Solutions

Line error

Problem Solution

LINE ERROR appears in

the display, and/or a

transaction report is

printed out with COM. E-

and a number from 0 to 31

in the NOTE column.

Try the transaction again. If the error persists, check

the following:

•Check the connection. The cord from the TEL.

LINE socket to the wall socket should be no longer

than two meters.

•Make sure there are no modem devices sharing the

same telephone line.

•Check with the other party to make sure their fax

machine is functioning properly.

•Have your telephone line checked for line noise.

•Try connecting the fax machine to a different

telephone line.

•If the problem still occurs, your fax machine may

need service.

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Problems and Solutions

115

9. Trouble-

shooting

Dialling and transmission problems

Problem Solution

Dialling is not possible. •Make sure the power cord is properly plugged into

a power outlet.

•Make sure that the telephone line is properly

connected to both the TEL. LINE socket and the

wall socket.

•Make sure that the fax machine is set to the correct

dialling mode for your telephone line. See Option

Setting 22 in Chapter 6.

The power is on, but no

transmission takes place.

•Make sure that the receiving machine has paper.

•Make sure that the telephone line cord is plugged

into the TEL. LINE socket, and not the TEL. SET

socket.

•If the receiving machine is in manual mode with no

attendant, reception will not be possible.

•If the receiving machine is not a Sharp model,

make sure it is G3 compatible.

•Check the display for error messages.

•Press the SPEAKER key and check for a dial tone.

Nothing is printed at the

receiving end.

•Make sure that the document for transmission is

placed face down in the feeder.

A distorted image is

received at the other end.

•If ECM mode (Option Setting 9) is turned off, noise

on the telephone line may cause distortion. Try

sending the document again.

•Make a copy of the document on your fax machine.

If the copy is also distorted, your fax machine may

need service.

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Problems and Solutions

116

Reception and copying problems

Problem Solution

The fax machine doesn’t

receive documents

automatically.

•Make sure that the reception mode is set to AUTO

(see page 58).

The received document is

faint.

•Ask the other party to send higher contrast

documents. If the contrast is still too low, your fax

machine may need service. Make a copy or print a

report to check your machine’s printing ability.

•The toner cartridge may need replacement.

The printed image

appears dirty and/or the

paper jams frequently.

•Have a service technician clean the print

compartment.

The power is on, but no

reception takes place.

•Make sure that the wall socket is connected to the

TEL. LINE socket, and not the TEL. SET socket.

Received images are

distorted.

•If ECM mode (Option Setting 9) is turned off, noise

on the telephone line may cause distortion. Have

the other party try sending the document again.

•If the other machine has ECM mode, make sure

this feature is turned on in both fax machines (see

Option Setting 9).

•Make a copy or print a report on your fax machine.

If the copy or report is also distorted, your fax

machine may need service.

•The drum cartridge may be damaged. Try a new

drum cartridge.

•The fusing unit and transfer roller may need to be

replaced during the life of the machine if print

quality begins to deteriorate. This must be done by

a service technician.

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Problems and Solutions

117

9. Trouble-

shooting

The quality of copies is

poor and/or black lines

appear.

•Any dirt or material on the scanning glass will

cause lines to appear on copies and transmitted

faxes. Clean the scanning glass as explained in

Chapter 8.

Dots appear at regular

intervals on received

documents and copies.

•The drum cartridge may be damaged. Replace the

drum cartridge.

The printing paper comes

out blank when you try to

receive a document.

•Make sure that the document is loaded properly in

the feeder of the transmitting machine. Make a

copy or print a report to confirm the printing ability

of your machine.

General problems

Problem Solution

Nothing appears in the

display.

•Make sure the power cord is properly plugged into

a power outlet and the power switch is turned on.

•Connect another electrical appliance to the outlet to

see if it has power.

The machine does not

respond when you press

any of its keys.

•If a beep sound is not made when you press the

keys, turn off the power switch and then turn it on

again several seconds later.

Automatic document

feeding does not work for

transmission or copying.

•Check the size and weight of the document (see

Transmittable Documents

in Chapter 2).

No reception occurs when

polling is attempted.

•Make sure you have not run out of paper.

•Make sure the transmitting machine is in automatic

reception mode.

•If the transmitting machine has polling security,

make sure that your fax number has been entered

both in your machine and in the transmitting

machine.

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Problems and Solutions

118

Bell tinkle

(New Zealand)

•The operation of this equipment on the same line

as the telephone or other equipment with audible

warning devices or automatic ring detectors will

give rise to bell tinkle or noise and may cause false

tripping of the ring detector. Should such a problem

occur, contact your authorised Sharp Service

Centre for information.

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Messages and Signals

119

9. Trouble-

shooting

Messages and Signals

Display messages

CHECK CASSETTE This indicates that the cassette is not installed

properly.

CONF. REFUSED A confidential transmission has been denied

because you entered an incorrect mailbox number

for a machine with mailboxes.

CONF. RX ERROR Confidential reception was cancelled because the

mailbox number specified by the transmitting

machine is not programmed in your fax machine.

CHECK COVER OR DRUM The print compartment cover is open or the drum

cartridge has not been installed. Close the cover

or install the drum cartridge.

DRUM LIFE REACHED The drum cartridge must be replaced soon (this

message appears when approximately 1000

pages can still be printed).

FAX RCVD IN MEMORY A fax has been received in memory because the

toner cartridge needs replacement, you have run

out of printing paper, or the paper is jammed. The

fax will automatically print out when the problem is

fixed.

LINE ERROR Transmission or reception was not successful.

Press STOP to clear the message and then try

again. If the error persists, see

Line Error

Problems and Solutions

in this chapter.

MEMORY FULL ERROR An internal memory error occurred. You may need

to resend one or more pages of the document

being transmitted when the error occurred.

MEMORY FULL ERROR

PRESS STOP KEY

The memory is full and the transmission has been

cancelled (this message appears when Option

Setting 23, Quick On-line, is set to NO). Press the

STOP key to clear the message .

MENU MODE The MENU key has been pressed.

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Messages and Signals

120

NO CONF. FUNCTION Confidential transmission was cancelled because

the receiving machine does not have a

confidential function, a confidential passcode is

not programmed in it, its memory is full, or it is not

a Sharp model.

NO PAPER This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper source is out of paper. If no paper source is

indicated, both paper sources are out of paper.

ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax

machine is waiting for you to dial.

OUTPUT TRAY OFF The received document tray is not attached.

Attach it as explained in

Connections

in Chapter 1

(the tray must be attached for the fax machine to

operate properly.)

PAPER JAM The printing paper is jammed. See the following

section,

Clearing Paper Jams

RCVD CONF. FAX A confidential fax has been received in memory.

Print the fax as explained in

Confidential

Operations

in Chapter 5.

REMOVE ORIGINAL(S) The original document is jammed. See the

following section,

Clearing Paper Jams

SIZE ERROR This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper loaded in that source is not all the same

size.

REPLACE TONER The toner cartridge must be replaced.

WAITING<MEMORY FULL> The memory has become full and scanning has

stopped during scanning of a multi-page

document. Scanning will automatically resume

when sufficient memory becomes free (for

example, after several pages are transmitted).

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Messages and Signals

121

9. Trouble-

shooting

Audible signals

Continuous tone 3 seconds Indicates the end of transmission,

reception, or copying.

Intermittent tone

(3 beeps)

5 seconds

(1 second on, 1

second off)

Indicates incomplete transmission,

reception, or copying.

Rapid intermittent

tone

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that an extension phone

connected to the fax is off hook.

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Clearing Paper Jams

122

Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or copying,

or REMOVE ORIGINAL(S) appears in the display, first try pressing . If

the document doesn’t feed out, open the operation panel and remove it.

Important:

Do not try to remove a document without opening the operation panel. This

may damage the feeder mechanism.

START/

ENTER

Open the operation panel.

•Squeeze the release marked PANEL

RELEASE and pull up.

Remove the document.

Close the operation panel, making sure

it clicks into place.

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Clearing Paper Jams

123

9. Trouble-

shooting

Press the green release and open the

print compartment cover.

•Caution!

The fusing unit inside the print

compartment becomes very hot during

operation. Be careful not to touch the

inside of the compartment.

Remove the toner cartridge and place

it on a sheet of paper.

Remove the drum cartridge.

Remove the jammed paper.

•Make sure no torn pieces of paper remain in the print compartment and

rollers.

Clearing jammed printing paper

If the printing paper jams, PAPER JAM will appear in the display. Follow the

steps below to clear the jam.

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Clearing Paper Jams

124

Replace the drum cartridge.

•Make sure the drum cartridge is

inserted in as far as it will go.

Replace the toner cartridge and then

close the print compartment cover.

If you have a paper cassette and the

display still indicates that paper is

jammed, pull out the cassette and

remove the jammed paper.

Replace the paper cassette.

GREEN

BLUE

GREEN

BLUE

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125

QUICK REFERENCE GUIDE

SENDING FAXES

Place the document (up to

50 A4-size pages) face

down in the document

feeder.

(Note: For Normal Dialling and Direct Keypad

Dialling, you can also load the document after

dialling the number.)

Press or if needed.

Normal Dialling

1. Lift extension phone or press .

2. Dial the fax number (if using an extension

phone, dial on the extension phone keypad).

3. Wait for the reception tone (if a person

answers, ask them to press their Start key).

4. Press .

Rapid Key Dialling

Press the desired Rapid Key.

Speed Dialling

1. Press and enter the desired Speed

Dial number (press if you entered a 1-

digit number).

2. Press .

Direct Keypad Dialling

1. Dial the fax number.

2. Press .

BROADCASTING

1. Load the document and press .

2. Dial destination numbers:

Press a Rapid Key.

RESOLUTION

CONTRAST

SPEAKER

START/

ENTER

SPEED DIAL

START/

ENTER

START/

ENTER

START/

ENTER

BROADCAST

Press a Group Key.

Press and enter a Speed Dial

number (press to complete entry if

only one digit is entered).

Enter a full number and press .

3. When finished, press .

4. Press or if needed.

5. Press

STORING AUTO DIAL NUMBERS

1. Press , , , .

2. Press to store a number.

(Press to clear a number.)

3. To store a Rapid Key number, press the

desired Rapid Key.

To store a Speed Dial number, press

and enter a number from 1 to 75 (press

if you entered a 1-digit number).

(If clearing a number, select it as explained

above and then perform Steps 7 and 9.)

4. Enter the full fax number.

5. Press .

6. Enter a name by pressing the letter keys.

7. Press .

8. Press if this is a Chain Dial number.

Press if this is a regular number.

9. Press repeatedly to exit.

SPEED DIAL

START/

ENTER

START/

ENTER

START/

ENTER

RESOLUTION

CONTRAST

START/

ENTER

MENU 301

SPEED DIAL

START/

ENTER

START/

ENTER

START/

ENTER

STOP

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126

Activity Report, 107

Auto Listing, 100

Alarm volume, 104

Anti Junk Fax, 97, 104

Anti Junk Number List, 110

Audible signals, 121

Auto Cover Sheet, 102

Auto reception mode, 58

Auto-dial numbers, programming, 36

Batch page numbering, 57

Batch transmission, 83-84

Batch Transmission List, 109

Beep length, 105

Broadcasting, 63-64

Cancelling a fax, 47, 48

Cassette Selection, 103

Chain Dialling, 39, 46

Confidential operations, 67-70

Confidential Reception List, 110

Contrast, 34

Copies, making, 61

Copy Cut-off, 102

Copy resolution, 106

Copying Scanning, 102

Cover Sheet, 55

Auto Cover Sheet, 102

Date, setting, 26

Department Code Digits, 105

Department Control, 95-96

Department Usage List, 110

Destination List, 109

Dial mode, 104

Dialling

Chain, 39, 46

Direct Keypad, 44

Normal, 35

Rapid Key, 42

Speed, 43

Direct Keypad Dialling, 44

Distinctive ring, 98

Document feeder, 32

Document guides, 32

Document restrictions, 31

Document sizes, 30

Document, maximum scanning area, 31

Drum cartridge

Installing and replacing, 17-20

Duplex Scanning, 94

Error Correction Mode (ECM), 101

Fax Ability (distinctive ring), 98

Fax Duet (distinctive ring), 98

Fine Resolution Priority, 100

Group Keys, 65-66

Halftone setting, 33

Housing, cleaning, 112

Image Memory Print, 102

Jams, clearing, 122-124

Job status, checking, 47

Index

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Index

127

Letters, entering, 24

Line error, 114

Loading the document, 32

Manual reception mode, 58, 59

Memory

Checking documents in, 47, 60

Sending faxes from, 41

Substitute reception to, 60

Memory retransmission, 49

Multi TTI, 104

Normal Dialling, 35

Number of rings in auto reception, 100

Number of rings in manual reception, 100

Optional Setting List, 109

Page numbering, batch, 57

Paper jams, clearing, 122-124

Paper, loading, 21

Passcode List, 109

Pauses in automatic dialling, 37

Personal Book List, 110

Personal books, 50-54

Polling, 71-76

Security Selection, 101

Power Save mode, 103

Program and Group List, 109

Programs, 85-93

Quick On-line, 104

Rapid Key Dialling, 42

Receive Reduce, 102

Reception mode

Auto, 58

Manual, 58, 59

Setting, 58

Redialling, 36, 49

Resolution, 33

Ringer volume, 29

Scanning glass, cleaning, 112

Search Dial, 45

Seperate Mode, 106

Speaker volume, 28

Speed Dialling, 43

TEL. LINE socket, 15

TEL. SET socket, 15

Telephone line cord, 15

Telephone, connecting, 15

Time, setting, 26

Timer, 77

Timer List, 109

Toner cartridge

Installing and replacing, 17-20

Toner cartridge indicator, 20

Transaction Report, 111

Print Selection, 101

Troubleshooting, 114-118

Verification Stamp, 16, 105

Replacing, 113

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all.bookPage128Wednesday,February19,20031:34PM

PRINTED IN THAILAND

(TINSE4339XHTZ)

SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION OF NEW ZEALAND LIMITED.

59 Hugo Johnston Drive Penrose, Auckland New Zealand

SHARP CORPORATION

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Sharp FO 5900 Frontcover User Manual To The 66d661bb C144 4a92 9269 Fa708ce919f8

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