Sharp MX 5000N 4100N/4101N/5000N/5001N Operation Manual Quick Start Guide GB User To The A0007e3c F441 4c0c 9ca5 3d118faa2e7f

User Manual: Sharp MX-5000N to the manual

Open the PDF directly: View PDF .
Page Count: 120 [warning: Documents this large are best viewed by clicking the View PDF Link!]

MODEL:

Faxing

Using the fax function.

Before using the machine

Functions of the machine and

procedures for placing originals and

loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard

drive.

System settings

Configuring settings to make the

machine easier to use.

Troubleshooting

Frequently asked questions and

how to clear paper misfeeds.

MX-4100N

MX-4101N

MX-5000N

MX-5001N

DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM

Quick Start Guide

Keep this manual close at hand for reference

whenever needed.

OPERATION MANUALS AND HOW TO USE THEM

3 printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To send a scanned image

To use Internet fax

Scanning (page 79)

Quick Start Guide

(this manual)

Software Setup

Guide / Sharpdesk

Installation Guide

To learn the parts of the machine and how to use them

To load paper

Before using the machine (page 7)

To make a copy

Copying (page 23)

What is document filing?

What is it used for?

Document filing (page 95)

To print a file

Printing (page 47)

To send a fax

Faxing (page 59)

What are the system settings?

System settings (page 103)

Frequently asked questions and how to

clear paper misfeeds

Troubleshooting (page 109)

This manual provides

easy-to-understand

explanations of the functions of

the machine in a single

manual.

The explanations in this manual

focus on frequently used

functions. For special functions,

troubleshooting, and detailed

procedures for using the

machine, see the manuals in

PDF format.

Explains the procedures for installing the

printer driver and scanner driver.

Please read before

using the machine.

Safety Guide

Contains important safety information

and the specifications of the machine.

These manuals are combined for environmental protection.

Manuals in PDF format

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of

contents.

"I want to..." lets you jump to an explanation based on what you want to do. For

example, "I use the copier function often, so I'd like to save paper".

Use either table of contents as appropriate based on what you want to know.

BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

SYSTEM SETTINGS

TROUBLESHOOTING

Operation Guide

For detailed

information

* To view the Operation Guide in PDF format, Adobe® ReaderTM or Acrobat® Reader of Adobe

Systems Incorporated is required. If neither program is installed on your computer, the programs can

be downloaded from the following URL:

http://www.adobe.com/

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide

in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.

The contents of the Operation Guide are as follows:

Download the Operation Guide

from the Web pages in the

machine.

For the downloading procedure,

see "Downloading the Operation

Guide" (page 3).

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the all custom setting list in the system settings.

1Press the [SYSTEM SETTINGS] key.

2Select the all custom setting list in the touch

panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Print] key to the right of "All

Custom Setting List".

The IP address is shown in the list that is printed.

SYSTEM

SETTINGS

System Settings

List Print (User)

All Custom Setting List:

Sending Address List:

Printer Test Page:

Document Filling Folder List:

PCL Symbol Set List

Individual List

Back

System Settings

Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

(1)

(2)

ACCESSING THE WEB SERVER IN THE

MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web

browser on your computer.

Opening the Web pages

Downloading the Operation Guide

The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Access the Web server in the machine to open

the Web pages.

Start a Web browser on a computer that is

connected to the same network as the machine

and enter the IP address of the machine.

Recommended Web browsers

Internet Explorer: 6.0 or higher (Windows®)

Netscape Navigator: 9 (Windows®)

Firefox: 2.0 or higher (Windows®)

Safari: 1.5 or higher (Macintosh)

The Web page will appear.

The machine settings may require that user

authentication be performed in order to open the Web

page. Please ask the administrator of the machine for

the password that is required for user authentication.

Downloading the Operation Guide.

(1) Click [Operation Manual Download] in the

menu of the Web page.

(2) Select the desired language.

(3) Click the [Download] button.

The Operation Guide is downloaded.

(1)

(2)

(3)

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

CHANGING PAPER IN A TRAY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

MAKING COLOUR COPIES (Colour Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .31

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Before using the machine

Copying

Printing

BASE SCREEN OF FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .72

SPECIAL FAX MODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .90

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Faxing

Scanning

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Document filing

System settings

Troubleshooting

Before using the machine

This section provides general information about the machine, including the

names and functions of the parts of the machine and its peripheral devices,

and the procedures for placing originals and loading paper.

XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 14

XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

XIMAGE CHECK FUNCTION (PREVIEW). . . . . . . . . . . . 16

XPLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 17

XCHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 18

PART NAMES AND FUNCTIONS

(1) Automatic document feeder

This automatically feeds and scans multiple originals.

Both sides of 2-sided originals can be scanned at

once.

(2) Document feeder tray

Place the originals in this tray when using the

automatic document feeder.

(3) Operation panel

(4) Output tray (centre tray)

Copy jobs and print jobs are delivered to this tray.

(When a finisher or saddle stitch finisher is installed,

the output tray (centre tray) cannot be used.)

(5) Saddle Stitch Finisher*

This can be used to staple output. The machine is

also equipped with the staple function, which folds

paper and staples it at the centre, and the fold

function, which folds paper in half. A punch module

can be installed to punch holes in output.

(6) Finisher(Large Stacker)*

This can be used to staple output.

(7) Punch module*

This is used to punch holes in output.

(8) Tray 1 / Tray 2

Up to 500 sheets of paper (80 g/m2 (21 lbs.)) can be

loaded in each tray.

(9) Tray 3 (when a stand/1 x 500 sheet paper drawer

or stand/2 x 500 sheet paper drawer is installed)*

This holds paper. Up to 500 sheets (80 g/m2 (21 lbs.))

of paper can be loaded.

(10) Tray 4 (when a stand/2 x 500 sheet paper drawer

is installed)*

This holds paper. Up to 500 sheets (80 g/m2 (21 lbs.))

of paper can be loaded.

(11) Tray 5 (when a large capacity tray is installed)*

Up to 3500 sheets (80 g/m2 (21 lbs.)) of paper can be

loaded. When a stand/1 x 500 sheet paper drawer is

installed, this is tray 4.

(12) Finisher*

This can be used to staple output. A punch module

can be installed to punch holes in output.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide.

Some options may not be available in some countries and regions.

(1) (2) (1) (2) (3) (4)

(8)(6) (7) (11) (12)

(10)(5) (9)

(13) Document glass

This is used to scan books and other originals that

cannot be scanned using the automatic document

feeder.

(14) Keyboard*

This is a keyboard that is incorporated into the machine.

When not used, it can be stored under the operation

panel.

Use the keyboard to enter a password, file name, or

other text.

(15) Main power switch

This is used to power on the machine.

When using the fax or Internet fax functions, keep this

switch in the "on" position.

(16) Front cover

Open to replace a toner cartridge.

(17) Bypass tray

Special types of paper can be fed from the bypass

tray.

(18) Exit tray unit (right tray)*

When installed, output can be delivered to this tray.

(19) USB connector (type A)

This is used to connect a USB memory or other USB

device to the machine.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide.

Some options may not be available in some countries and regions.

(15) (16) (17) (18) (19)(13) (14)

OPERATION PANEL

JOB STATUS

IMAGE SEND

HOME

READY

DATA

LINE

SYSTEM

SETTINGS

Colour Mode Special Modes

Plain

2-Sided Copy

Output

File

Copy Ratio

Copying

100%

A4R

Original Paper Select

Auto

Plain

Auto

Job Status

MFP Status

020/015

005/000

010/000

Copying

Waiting

Full Colour

Exposure

Auto

IMAGE SEND DOCUMENT

FILING

COPY

Ready to scan for copy. 0

Quick File

Preview

Touch panel

Messages and keys

appear in the LCD

display.

Operations are

performed by touching

the keys with your

fingers.

[HOME] key

Touch this key to display the

home screen.

Keys of frequently used functions

can be registered in this screen

for quick access, making the

machine easier to use.

Print mode indicators

READY indicator

Print data can be received when

this indicator is lit.

DATA indicator

This blinks while print data is

being received and lights steadily

while printing is taking place.

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system

settings can be adjusted to make the machine easier to use, such

as configuring paper tray settings and storing addresses.

Image send indicators

LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks.

The indicator lights steadily when there is data that is waiting to be transmitted.

[JOB STATUS] key

Press this key to view the job

status screen. You can check

the status of jobs and cancel

jobs in the job status screen.

LOGOUT

Main power indicator

[CLEAR ALL] key

Press this key to redo an operation from

the beginning.

All settings will be cleared and operation

will return to the initial state.

[STOP] key

Press this key to stop a copy job or scanning of

an original.

Numeric keys

These are used to enter the number of

copies, fax numbers, and other

numbers.

[LOGOUT] key ( )

When user authentication is enabled,

press this key to log out after using

the machine. When using the fax

function, this key can be pressed to

send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program

when using the copier function. When

using the fax function, press this key

to dial using a program.

Use this key to copy or scan an

original in colour.

Use this key to activate power save mode. The

[POWER SAVE] key blinks when the machine is in

power save mode. This key is also used to

deactivate power save mode.

[COLOUR START] key

This indicator lights when the

main power is switched on.

[POWER SAVE] key

[CLEAR] key

Press this key to return

settings such as the number

of copies to "0".

[POWER] key

Use this key to turn the

machine power on and

off.

[BLACK & WHITE START] key

Use this key to copy or scan an original in black and

white. This key is also used to send a fax in fax mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the

touch keys are explained below.

Using general keys

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key. You can also directly touch a numeric value display key to change a number with the

numeric keys.

Colour Mode Special Modes

Plain

2-Sided Copy

Output

File

Copy Ratio

Copying

100%

A4R

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

IMAGE SEND DOCUMENT

FILING

COPY

Ready to scan for copy.

0Job Status

MFP Status

020/015

005/000

010/000

Copying

Waiting

This shows the brightness adjustment key for the touch

panel, the entry mode when text is entered, and other

items.

When the mode of the machine is changed, the

base screen of the newly selected mode appears.

Functions can be selected and settings checked in

the base screen.

[COPY] key

To use the copy function, touch this key

to switch to copy mode. Keep your finger

on the [COPY] key to view the machine's

total page use count and amount of toner

remaining.

[IMAGE SEND] key

To use the scan or fax

function, touch this key to

switch to image send mode.

[DOCUMENT FILING] key

When you wish to print or send a file

stored on the hard drive, touch this

key to switch to document filing

mode.

Mode select keys

System display

Preview

Quick File

Special Modes

Card Shot

Multi Shot

Dual Page

Copy

Tandem

Copy

Tab Copy

Transparency

Inserts

Erase

Job

Build

Book Copy

Covers/Inserts

Margin Shift

Pamphlet Copy

(1)

Output

2-Sided

Special Modes

Paper Select

Auto

file-01 Name 1 A4 F. Colour

Job Settings / Print Cancel

B/W Print

Number of Prints

(1~999)

Print and Delete the Data

Print and Save the Data

(3)

(2)

Checking the status of the machine

The touch panel has a key for checking the status of the machine.

Colour Mode Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

Copying

100%

A4R

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

IMAGE SEND DOCUMENT

FILING

COPY

Ready to scan for copy.

0Job Status

MFP Status

020/015

005/000

010/000

Copying

Waiting

Quick File

Preview

Job Status

MFP Status

Maintenance

infomation

Job status display

"MFP Status" display

Display selection key"Job Status" display

Print Job Scan to Fax Job Internet Fax

Computer01 002/001 Printing

0312345678 002/000 Waiting

Copy 002/000 Waiting

Spool

Job Queue

Complete

Job Queue Sets / Progress Status

Detail

Stop/Delete

Priority

This shows machine system information.

"Maintenance Information"

This shows machine maintenance information by means of codes.

The status display can be switched between "Job

Status" and "MFP Status".

If the job status screen is displayed, the status

display automatically changes to the "MFP Status".

This shows the first 4 print jobs in the print queue (the

job in progress and jobs waiting to be printed).

The type of job, the set number of copies, the number of

copies completed, and the job status appear.

The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This

can be touched to show the job status screen.

A selected job can be given priority and run

ahead of other jobs, or a job waiting in the

queue can be cancelled.

Jobs are displayed as a list of touch keys. The

job keys appear in the order that they will be

run. A job key can be touched to select it.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User

authentication is initially disabled.

When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and

password. Ask the administrator of the machine for the information that is required to log in.

For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in

the Operation Guide.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the

[LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT]

key ( ) functions as a numeric key at this time.

If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto

clear activates, logout automatically takes place.

This method requires that you log in by entering your

user number (5 to 8 digits), which is stored in the

system settings of the machine.

This method requires that you log in by entering your

which are stored in the system settings of the

machine. Depending on how the machine

administrator has configured the system settings, an

e-mail address may also be used for authentication.

User Authentication OK

Admin Login

User Authentication OK

User Name

Password

Auth to: Login Locally

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send,

document filing, and Sharp OSA modes.

(3) Title

This shows the title of the home screen.

(4) Shortcut key

A registered function appears as a shortcut key.

The key can be touched to select the registered

function.

(5) User name

This shows the name of the logged in user.

The user name appears when user authentication is

enabled on the machine.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen

for that function appears. Register frequently used functions in the home screen to quickly and conveniently

access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can

be displayed.

For details on home screen settings, see "Favourite Operation Group Registration" and "Home Screen Settings"

in "7. SYSTEM SETTINGS" in the Operation Guide.

04/04/2010 11:40

Home Screen

Total Count

Document Filing

Control

Address Control

Paper Tray Settings

IMAGE SEND DOCUMENT

FILING

COPY

IMAGE SEND DOCUMENT

FILING

COPY

My Menu

(2) (1) (2)

(4) (5)

(3)

screen

IMAGE CHECK FUNCTION (PREVIEW)

The image check function allows you to view scanned images and received faxes on the touch panel.

Convenient uses of image check

You can view images scanned for copying, fax / image send, and Scan to HDD of document filing. This allows you

to check the effect of special modes and correct problems before copying or transmission takes place.

"Printing only faxes that are needed"

You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it,

allowing you to save paper and toner.

"Checking the content of a file stored in the machine"

Before printing or sending a file stored using the document filing function, you can check the content of the file. A

preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to

execution of the job.

When the image check function is used, a screen similar to the following screen appears.

The key names in the image check screen and the procedures for using the screen vary depending on the image

type.

For details on the image check function, see each of the modes in the Operation Guide.

*A preview image is an image for display on the touch panel. It will differ from the actual print result.

0123456789

Image Check

04/04/2010 11:12 1 / 3

Display Rotation

Back

0001 0010

Example: The image check screen for a received fax

The content of the data appears here.

In the touch panel, you can

• Scroll the display

• Change pages

• Change the display magnification

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the

trouble of manually feeding each original.

For originals that cannot be scanned using the automatic document feeder, such as a book or a document with

notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray.

Make sure an original has not been placed on the document glass.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder.

After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original

will be copied black, causing excessive use of toner.

Place the originals face up with the edges

aligned evenly.

The indicator line indicates approximately

how many originals can be placed. The placed

originals must not be higher than this line.

Adjust the original guides

to the width of the originals.

Place the original

face down.

Place the original face down.

Align the top left corner of the

original with the tip of the

mark in the far left corner of the

glass.

To place a thick original such as

a book, push up the far edge of

the automatic document feeder

and then close the automatic

document feeder slowly.

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below.

For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"

• Safety Guide, "SPECIFICATIONS"

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up.

However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.

Bypass tray and tray 5

Load the paper with the print side face down.

However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.

* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face

up in trays 1 to 4; face down in the bypass tray and tray 5).

(6)

(1)

(2)

(3)

(4)

(5) (1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine

to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,

the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.

Do not load as shown below.

Gently pull out the paper tray.

If paper remains in the tray, remove it.

Insert the paper with the print side face

up.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Insert the paper and then gently push the

tray into the machine.

Move the two guides on the tray. For

example, move the guides from B4

(8-1/2" x 14") to A4 (8-1/2" x 11").

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

1Press the [SYSTEM SETTINGS] key.

2Configure the tray settings in the touch panel.

(1) Touch the [Paper Tray Settings] key.

(2) Touch the [Tray Settings] key.

(3) Touch the [Change] key in "Tray 1".

(4) Select [Recycled] from the "Type" select box.

(5) Make sure that [Auto-AB] is selected in the

"Size" select box.

For more information, see "Paper Tray Settings" in

"7. SYSTEM SETTINGS" in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to

A4 recycled paper.

SYSTEM

SETTINGS

A3,A4,A4R,B4,B5,B5R,

216x330(8 1/2x13)

System Settings

Paper Tray Settings Back

Tray Settings

Paper Type Registration

Auto Tray Switching

Custom Size Registration (Bypass)

Cancel

System Settings

Tray Settings

Tray:

Type:

Size:

Paper Property:

Tray 1

Recycled

Auto-AB

Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

System Settings

Back

Change

Fixed Paper Side Disable Duplex Disable Staple Disable Punch

Type

Paper Property

Feeding Approved Job

Plain

Tray Settings

Size

Tray 1

Copy Print Fax I-Fax Doc. Filing

Copy

I-Fax

Fax

(1)

(2)

(3)

(6)

(4)

(5)

Loading paper in other trays

Bypass tray

Place paper that is A5 (7-1/4" x 10-1/2") or smaller

in the horizontal orientation.

Only the address side of envelopes can be printed on.

Place envelopes with the address side face down.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.

For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE

USING THE MACHINE" in the Operation Guide.

When loading A3W, A3, or B4 size paper, pull out

the tray extension.

The maximum number of sheets that can be loaded

in the bypass tray is approximately 100 for plain

paper and approximately 20 for envelopes.

The side to be

copied on must

be face down!

Example: Loading an envelope

Large capacity tray

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face

down.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Insert the paper and then gently push the

tray into the machine.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

Do not load as shown below.

Copying

This section explains the basic procedures for using the copier function.

This section also introduces the various types of copying that can be

performed using the special modes.

XBASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24

XMAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

X2-SIDED COPYING (Automatic Document Feeder) . . 26

XCOPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27

XMAKING COLOUR COPIES (Colour Mode). . . . . . . . . 29

XSELECTING THE EXPOSURE AND IMAGE TYPE . . . 30

XFITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 31

XENLARGEMENT/REDUCTION (Preset Ratios /

Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

XINTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 35

XSTORING COPY OPERATIONS (Job Programs) . . . . 36

XSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 39

XCONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 40

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode.

Select copy settings in the base screen.

(1) [Colour Mode] key

Touch this key to change the colour mode.

(2) Output display

When one or more output functions such as sort,

group, staple sort, or saddle stitch have been

selected, this shows the icons of the selected

functions.

(3) [Exposure] key

This shows the current copy exposure and exposure

mode settings. Touch this key to change the

exposure or exposure mode setting.

(4) [Copy Ratio] key

This shows the current copy ratio. Touch this key to

adjust the copy ratio.

(5) [Original] key

Touch this key to enter the original size manually.

When an original is placed, this key shows the

automatically detected original size. If the original size

is set manually, the set size appears.

(6) [Paper Select] key

Touch this key to change the paper (tray) that is used.

The tray, paper size, and paper type will appear. The

tray images in the paper size display can be touched

to open the same screen.

(7) Original feed display

This appears when an original is inserted in the

automatic document feeder.

(8) Paper select display

This shows the size of paper loaded in each tray and

the amount of paper remaining .

The selected tray is highlighted.

The tray that is feeding paper is indicated in green.

Do not pull out a tray while paper is being fed from the

tray. This will cause a paper misfeed.

(9) Number of copies display

This shows the number of copies set.

(10) [Special Modes] key

Touch this key to select special modes such as

Margin Shift, Erase, and Dual Page Copy.

(11) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(12) [Output] key

Touch this to select an output function such as sort,

group, offset, staple sort, saddle stitch, punch, or fold.

(13) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(14) [Preview] key

Touch to view a preview image of a copy in the touch

panel before printing the copy.

Preview

Colour Mode

Plain

Ready to scan for copy.

Copy Ratio

A4R

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

100%

Special Modes

2-Sided Copy

Output

File

Quick File

(8)

(6)

(1)

(3)

(4)

(5)

(9)

(13)

(10)

(11)

(2)

(7)

(12)

(14)

MAKING COPIES

This is the most basic procedure for making copies.

1Touch the [COPY] key.

The base screen of copy mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

1-sided original

1-sided copy

Preview

Colour Mode Special Modes

Plain

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

A4R

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

IMAGE SEND DOCUMENT

FILING

COPY

Ready to scan for copy.

The side to be scanned must be face up!

Cancel copying

Cancel scanning

Correct sets

2-SIDED COPYING

(Automatic Document Feeder)

You can use the automatic document feeder to make automatic

2-sided copies without the bother of manually turning the originals over

and re-inserting them.

This section explains how to copy 1-sided originals onto both sides of

the paper.

1Place the originals.

2Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

1-sided original

2-sided copy

The side to be scanned must be face up!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

2-Sided Copy

Binding

Change

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(2)

(3)

Cancel copying

Cancel scanning

Correct sets

COPYING ON SPECIAL PAPER

(Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper,

envelopes, and tab paper.

This section explains how to load A4 heavy paper in the bypass tray.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Insert paper in the bypass tray.

3Select settings in the touch panel.

(1) Touch the [Paper Select] key.

(2) Touch the paper type key of the bypass tray.

Here the [Plain] key has been touched.

(3) Touch the [Heavy Paper 1] key or [Heavy Paper

2] key.

If the weight of the loaded paper is 106 g/m2 to

209 g/m2 (28 lbs. bond to 110 lbs. index), touch the

[Heavy Paper 1] key. If the weight is 210 g/m2 to

256 g/m2 (110 lbs. index to 140 lbs. index), touch the

[Heavy Paper 2] key.

Original

Copy on heavy paper

The side to be scanned must be face up!

The side to be

copied on must

be face down!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

3. B4

4. A3

Paper Select OK

Plain

2. A4R Plain

1. A4 Plain

Plain

Paper Tray Bypass Tray

Paper Select

Cancel

Plain

Pre-Punched

Heavy Paper 1

Pre-Printed

Colour

Heavy Paper 2

Recycled

Thin Paper

Transparency

Letter Head

Labels

Tab Paper

Envelope Glossy Paper

Heavy Paper 1: 106 - 209 g/m

(28 lbs.bond. - 110 lbs.index)

Bypass Tray Type/Size Setting

Select the paper type.

Heavy Paper 2: 210 - 256 g/m

(110 - 140 lbs.index)

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(2)

(3)

Selecting a tray

Select settings in the touch panel. (Continued)

(4) Touch the [Auto-AB] key.

(5) Touch the [OK] key.

(6) Touch the bypass tray key.

(7) Touch the [OK] key.

4Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

To select paper, touch the [Paper Select] key or the image of the

machine in the base screen of copy mode.

Touch a key to select a tray.

(A) Touch to select one of trays 1 to 4.

(B) Touch to select the bypass tray.

(D) Touch to select tray 5 (large capacity tray).

3. B4

4. A3

Plain

2. A4R Plain

1. A4 Plain

Plain

Paper Tray Bypass Tray

Paper Select

Bypass Tray Type/Size Setting OK

Type

Auto-Inch

Heavy Paper 2

Custom Size

Manual

X420 Y297

Auto-AB

Size

12x18(A3W),11x17,8½x14

8½x11,8½x11R,5½x8½R

7¼x10½R,A3,A4,B4,B5

A3W(12x18),A3,A4,A4R,A5R,B4

B5,B5R,216x330(8½x13)

11x17,8½x11

Paper Select OK

(4)

(7)

(5)

(6)

Cancel copying

Cancel scanning

Correct sets

Preview

Colour Mode

Copy Ratio Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

100%

Paper Select

Paper Tray Bypass Tray

Large Capacity Tray

Plain

3. B4

Plain

3. A4R

Plain

1. A4

4. A3 Plain

5. A4

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(B)

(C)

(D)

(A)

MAKING COLOUR COPIES (Colour Mode)

When colour and black & white originals are mixed together, you can

have the machine automatically detect whether each original is colour

or black & white and make each copy accordingly.

The procedure for copying with the colour mode set to "Auto" for

automatic detection of colour and black & white is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Colour Mode] key.

(2) Touch the [Auto] key.

(3) Touch the [OK] key.

3Set the number of copies and press the

[COLOUR START] key.

Original Copy

The side to be scanned must be face up!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Colour Mode OK

Full Colour

Auto 2 Colour

Single Colour

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(2)

(3)

Cancel copying

Cancel scanning

Correct sets

SELECTING THE EXPOSURE AND IMAGE

TYPE

You can specify the original image type to obtain a clearer copy.

The example of copying an original with light colours such as pencil

writing is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Touch the [Light Original] key.

(3) Darken the printed result with the key.

Nine levels are available for the exposure. Darken light

originals with the key, and lighten dark originals

with the key.

(4) Touch the [OK] key.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

Light original

Exposure adjustment

The side to be scanned must be face up!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

153

Exposure OK

Manual

Text/

Prtd.Photo

Photo

Text/Photo

Map

Text

Printed

Photo

Light

Original

Auto

Original Image Type

Plain

A4R

Scan

Resolution

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(4)

(3) (2)

Cancel copying

Cancel scanning

Correct sets

FITTING THE COPY IMAGE TO THE

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic

enlargement/reduction.

This section explains how to copy an A4 original onto A3 paper.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Paper Select] key.

(2) Touch the tray that has the desired paper size.

(3) Touch the [OK] key.

(4) Touch the [Auto Image] key.

The side to be scanned must be face up!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Paper Select

Paper Tray Bypass Tray

Plain

4. A3

3. B4 Plain

2. A4R Plain

1. A4 Plain

Colour Mode

Copy Ratio

100%

Original Paper Select

Plain

Auto

Full Colour

Exposure

Auto

Auto Image

Plain

A4R

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(4)

(3)

(2)

3Set the number of copies.

4Press the [COLOUR START] key or the

[BLACK & WHITE START] key.

Correct sets

Cancel copying

Cancel scanning

ENLARGEMENT/REDUCTION

(Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio

and/or adjust the ratio in increments of 1%.

As an example, this section explains how to reduce the image to 55%.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Copy Ratio] key.

(2) Touch the key.

(3) Touch the [50%] key.

Touch the preset ratio key that is closest to 55% (the

desired ratio).

(4) Set the copy ratio to 55% with the key.

The key decreases the ratio in increments of 1%,

and the key increases the ratio in increments of

1%.

(5) Touch the [OK] key.

Original

Ratio-specified copy

55%

The side to be scanned must be face up!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Copy Ratio OK

Auto Image XY Zoom

115%

122%

141%

70%

81%

86%

100%

Zoom

100

B4 B5

A3 A4

B5 A5

B4 A4

A4 B5

A3 B4

B5 A4

B4 A3

A5 B5

A4 B4

B5 B4

A4 A3

Copy Ratio

200%

400%

25%

50%

100%

Auto Image XY Zoom

Zoom

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(3)

(5)

(4)

(2)

3Set the number of copies.

4Press the [COLOUR START] key or the

[BLACK & WHITE START] key.

Correct sets

Cancel copying

Cancel scanning

INTERRUPTING A COPY RUN

(Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and

perform a copy job that you wish to prioritize.

This feature is useful when you need to make an urgent copy during a

long copy run.

1Touch the [Interrupt] key while the machine is

printing.

The [Interrupt] key appears in the base screen while the

machine is printing.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

The interrupted copy job will resume when the copy job is

finished.

Printing Interrupt

Original

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Copies in progress from tray 4.

Ready to scan for next copy job.

Interrupt

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

The side to be scanned must be face up!

Cancel copying

Cancel scanning

Correct sets

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed.

When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings

each time you need to use them.

Storing a job program

Using a job program

1Press the [#/P] key ( ).

2Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key in which you want to store a job

program.

Touch any key that is not highlighted.

Keys that have a job program stored are highlighted.

(3) Select the copy settings that you wish to store.

(4) Touch the [Program Name] key.

A text entry screen appears. Enter a name for the

program.

(5) Touch the [OK] key.

1Press the [#/P] key ( ).

Place the original.

Preview

1 2 3

5 6

7 8 9

10 11 12

Exit

Job Programs

Press program number.

Recall Store/Delete

1 2 3

Recall Store/Delete

10 11 12

8 9

5 6

Exit

Job Programs

Press program number.

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

To store, make selections and press

[OK], to delete, press [Cancel]. Cancel OK

Plain

A4R

Special Modes

2-Sided Copy

Output

Program Name

(1)

(2)

(5)

(3)

(4)

Deleting a job program

2Touch the key of the desired job program.

After selecting the job program, set the number of copies

and press the [COLOUR START] key or [BLACK & WHITE

START] key to begin copying.

1Press the [#/P] key ( ).

2Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key of the job program that you

wish to delete.

Touch a key that is highlighted.

Keys that have a job program stored are highlighted.

(3) Read the displayed message and touch the

[Delete] key.

(4) Touch the [Exit] key.

1 2 3

5 6

7 8 9

10 11 12

Exit

Job Programs

Press program number.

Recall Store/Delete

1 2 3

5 6

7 8 9

10 11 12

Exit

Job Programs

Press program number.

Recall Store/Delete

1 2 3

Recall Store/Delete

10 11 12

8 9

5 6

Exit

Job Programs

Press program number.

StoreDeleteCancel

A job program has been already stored

in this location.

1 2 3

Recall Store/Delete

10 11 12

8 9

5 6

Exit

Job Programs

Press program number.

(1)

(2)

(3)

(4)

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs.

This section introduces the types of copies that can be made with the special modes. (The procedures for using

each special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "2. COPIER" in the Operation

Guide.

Special modes

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu consists of two screens. Use the

keys to switch between the screens.

Touch the [Special Modes] key in the base screen to

open the special modes menu.

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Preview

Colour Mode

Plain

Copy Ratio

100%

A4R

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Special Modes

2-Sided Copy

Output

File

Quick File

Special Modes

Image Edit

File Proof Copy

Colour

Adjustments

Slow Scan

Mode

Original

Count

Mixed Size

Original

Stamp

Quick File

Special Modes

Card Shot

Multi Shot

Dual Page

Copy

Tandem

Copy

Tab Copy

Transparency

Inserts

Erase

Job

Build

Book Copy

Covers/Inserts

Margin Shift

Pamphlet Copy

Mirror

Image

B/W

Reverse

Multi-Page

Enlargement

Centring

Full Bleed

Photo Repeat

Image Edit

Suppress

Background

Intensity

Sharpness

BrightnessColour Balance

RGB Adjust

Colour Adjustments

1st screen

2nd screen

Image edit menu screen

Colour adjustments menu screen

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.

Although the specific settings for each special mode vary, the general procedure is the same.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Shifting the left margin by 15 mm will be explained as

an example.

(3) Select 15 mm for the front side and 15 mm for

the reverse side using the keys.

The margin shift position is initially set to "Right".

To change the position to "Left" or "Down", touch the

corresponding key.

(4) Touch the [OK] key.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

The side to be scanned must be face up!

Preview

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Special Modes

Card Shot

Multi Shot

Dual Page

Copy

Tandem

Copy

Tab Copy

Transparency

Inserts

Erase

Job

Build

Book Copy

Covers/Inserts

Margin Shift

Pamphlet Copy

Special Modes OK

Margin Shift

Right Left Down Side 1

(0~20)

mm 15

Side 2

(0~20)

OKCancel

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(4)

(2)

(1)

(3)

Cancel copying

Cancel scanning

Correct sets

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Erasing peripheral shadows (Erase)

Copying each facing page of a bound document

(Dual Page Copy)

Making copies in pamphlet format (Pamphlet Copy)

Use this function to shift the image on

the copy to create binding margins.

This function is convenient when you

will be binding the copies with a string

or placing them in a binder.

Use this function to erase peripheral

shadows that occur when making

copies of books and other thick

originals.

Use this function to make separate

copies of the left and right pages of a

bound document such as a pamphlet.

In addition, two facing pages can be

copied to each side of one sheet of

paper.

Use this function to make copies that

can be folded into a pamphlet.

Pamphlet copy makes it easy to create

pamphlets.

When a saddle stitch finisher is

installed, the output is automatically

folded at the centre and stapled.

Without erase With erase

Copying a large number of originals at once (Job Build)

Using two machines to make a large number of

copies (Tandem Copy)

Using a different paper type for covers (Covers/Inserts)

Adding inserts when copying on transparency film

(Transparency Inserts)

A stack of originals higher than the

indicator line on the automatic

document feeder cannot be fed through

the feeder.

The job build function lets you divide

the stack of originals into sets, feed

each set, and copy the sets as a single

job.

You can divide a copy job between two

machines connected to the same

network.

This saves considerable time when

running a large copy job.

To use this function, the tandem

connection setting must be configured

in the system settings.

This function enables you to use a

different type of paper for the front and

back covers of a set of copies.

A different type of paper can also be

added as an insert at specified pages.

When copying onto transparency film,

this function inserts sheets of paper

between the sheets of transparency film

to keep them from sticking together.

4 sets

2 sets

Back cover

Cover

Insert

Paper insert

Copying multiple pages onto one sheet of paper

(Multi Shot)

Copying a pamphlet (Book Copy)

Copying captions onto tab paper (Tab Copy)

Copying both sides of a card onto one sheet of

paper (Card Shot)

Use this function to copy two or four

original pages onto one sheet of paper.

Use this function to copy a book,

pamphlet, or other bound original. The

copies will be arranged in the same

pamphlet-style layout.

When a saddle stitch finisher is

installed, the output is automatically

folded at the centre and stapled.

Use this function to copy captions onto

the tabs of tab paper.

Use this function to copy the front and

reverse side of a card onto one sheet of

paper.

INDEX

Original Tab paper

Front

Back

Printing the date or a stamp on copies (Stamp)

Repeating photos on a copy (Photo Repeat)

Creating a large poster (Multi-Page Enlargement)

Inverting the image (Mirror Image)

Use this function to print the date, a

stamp, the page number, or text on

copies.

In addition, specific text can be added

to a copy as a watermark.

A colour can be selected to print a

stamp or text in colour.

Use this function to print up to 24

copies of one photo on one sheet of

paper.

Use this function to enlarge a copy

image and print it using multiple sheets

of paper. The sheets of paper can be

attached together to form one large

copy.

Use this function to make a copy that is

a mirror image of the original.

04/04/2010

Date print Stamp

1Planning Meeting

Page number Text

CONFIDENTIAL

04/04/2010

Date print Stamp

1Planning Meeting

Page number Text

CONFIDENTIAL

Watermark

CONFIDENTIAL

Copying an A3 size original without cutting off the

edges (A3 Full Bleed)

Copying in the centre of the paper (Centring)

Reversing white and black in a copy (B/W Reverse)

Adjusting red/green/blue in copies (RGB Adjust)

Adjusting the sharpness of an image (Sharpness)

Use this feature to make a full-size copy

of an A3 original on A3W paper so that

the edges are not cut off.

The original must be placed on the

document glass.

Use this function to position the copy

image at the centre of the paper.

This is convenient when the image is

reduced or copied onto paper that is

larger than the original.

This function reverses black and white

in a copy to create a negative image.

Use this function to save toner when

copying an original with large black

areas.

Use this function to strengthen or weaken red, green, or blue (one colour only) and thereby change the overall hue

of the copy.

An image of this function is shown at the end of this manual.

Use this function to sharpen or soften a copy image.

An image of this function is shown at the end of this manual.

Whitening faint colours in copies (Suppress

Background)

Adjusting the colour (Colour Balance)

Adjusting the brightness of a copy (Brightness)

Adjusting the intensity of a copy (Intensity)

Checking copies before printing (Proof Copy)

Checking the number of scanned original sheets

before copying (Original Count)

Use this function to suppress light background areas of a copy image.

When making a copy of an original that has a light coloured background, this can be used to whiten the

background.

An image of this function is shown at the end of this manual.

Use this function to adjust the colour balance in a colour copy. The densities of the four colours cyan, magenta,

yellow, and black can be adjusted.

An image of this function is shown at the end of this manual.

Use this function to adjust the brightness of a copy.

An image of this function is shown at the end of this manual.

Use this function to adjust the intensity of a copy.

An image of this function is shown at the end of this manual.

Regardless of the number of copies

specified, this function initially prints

only the first set. After you have

checked the first set, the remaining sets

are printed.

The number of scanned original sheets

can be counted and displayed before

copying is executed. By allowing you to

check the number of original sheets

that were scanned, this helps reduce

the occurrence of copy mistakes.

sets

set

sets

Check

4 sheets

sheets

4 sheets

Check

Scan

originals

Copying originals that are different sizes (Mixed Size

Original)

Copying thin originals (Slow Scan Mode)

For example, even when a B5 original

is mixed in with A4 originals, this

function lets you copy all originals at

once.

When used in combination with the

auto image function, the copies can all

be printed on the same size of paper.

This function lets you scan thin

originals, which are normally difficult to

handle, in the automatic document

feeder.

Printing

This section explains the basic procedure for printing using the printer

driver of the machine. The settings that can be selected in the printer driver

are also introduced.

The explanations of screens and procedures are primarily for Windows

Vista® in Windows® environments, and Mac OS X v10.4 in Macintosh

environments. The window varies depending on the operating system

version, the printer driver version, and the application.

XPRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

XCANCELLING PRINTING (AT THE MACHINE) . . . . . . 53

XSELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 54

XCONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 56

PRINTING

This section explains the basic procedures for printing.

The following example explains how to print a A4 size document from WordPad, which is a standard accessory

program in Windows.

To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS

ENVIRONMENT" in the Software Setup Guide.

For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF

THE MACHINE" in "3. PRINTER" in the Operation Guide.

Windows

1Select the print command in the

application.

(1) Open the [File] menu.

(2) Select [Print].

2Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 2000, the [Preferences]

button does not appear. Click the tabs in

the "Print" dialog box to adjust the

settings on the tabs.

In Windows 98/Me/NT 4.0, click the

[Properties] button.

(1)

(2)

(1)

(2)

3Select print settings.

(1) Click the [Paper] tab.

(2) Select [A4].

(3) Click the [OK] button.

4Click the [Print] button.

Printing begins.

In Windows 98/Me/NT 4.0, click the [OK]

button.

(1)

(3)

(2)

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the

settings. (Only in Windows)

1Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 2000, the [Preferences]

button does not appear. Click the tabs in

the "Print" dialog box to adjust the

settings on the tabs.

In Windows 98/Me/NT 4.0, click the

[Properties] button.

2Click the [Help] button.

The Help window will open to let you view

explanations of the settings on the tab.

To view Help for settings in a dialog box, click

the green text at the top of the Help window.

To view Help for a specific setting

Click the setting that you wish to learn about

and press the [F1] key. Help for that setting

will appear.

* To view Help for a particular setting in

Windows 98/Me/NT 4.0/2000/XP/

Server 2003, click the button in the

upper right-hand corner of the printer driver

window and then click the setting.

When the information icon ( ) appears

The icon can be clicked to show prohibited

combinations of functions and other

information.

(1)

(2)

The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9),

which is a standard accessory program on Macintosh computers.

In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer.

To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH

ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

Macintosh

1Open the page setup window in

TextEdit.

(1) Open the [File] menu.

(2) Select [Page Setup].

In Mac OS 9, select [Print] from the [File]

menu of SimpleText.

2Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Format for" menu is normally

[SCxxxxxx]. ("xxxxxx" is a sequence of

characters that varies depending on your

machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(1)

(2)

(1)

(2)

(3)

Printing a file

1Execute printing from TextEdit.

(1) Open the [File] menu.

(2) Select [Print].

In Mac OS 9, select [Print] from the [File]

menu of SimpleText.

2Select print settings and click the

[Print] button.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Printer" menu is normally [SCxxxxxx].

("xxxxxx" is a sequence of characters

that varies depending on your machine

model.)

(2) Select print settings.

Click next to [Copies & Pages] and

select each setting that you wish to

configure from the pull-down menu. The

screen for the selected setting will

appear.

If the settings do not appear in Mac OS X

v10.5 to 10.5.1, click next to the

printer name.

In Mac OS 9, click next to [General]

and select a setting from the pull-down

menu. The screen for the selected

setting will appear.

(3) Click the [Print] button.

Printing begins.

(1)

(2)

(1)

(2)

(3)

CANCELLING PRINTING

(AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

1Press the [JOB STATUS] key.

2Select settings in the touch panel.

(1) Touch the [Print Job] tab.

(2) Change the print job status mode to [Spool] or

[Job Queue].

Touch this key to change modes. The selected mode

will be highlighted.

(3) Touch the key of the print job that you wish to

cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

JOB STATU

No Yes

Delete the job?

Computer02

Computer01

Computer02

0312345678

Copy

020 / 001

020 / 000

002 / 000

Printing

Waiting

Copy 002 / 000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Print Job Scan to Fax Job Internet Fax

Job Queue Sets / Progress Status

(5)

(4)

(1)

(3) (2)

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured.

See "PRINTING" (page 48) for the procedure for opening the printer driver properties window and the basic

procedure for printing.

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the

paper (Fit To Paper Size)" as an example.

The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper

size. In this example, an A4 size image will be printed on A3 size paper.

The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in

the Operation Guide.

Windows

Select print settings.

(1) Click the [Paper] tab.

(2) Select [A4].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [A3].

Select the size of paper that you want to

print on.

(5) Click the [OK] button.

This completes the settings. Start printing.

(1)

(5)

(2)

(4)

(3)

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page

(N-Up Printing)" as an example.

This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of

printing two pages on one sheet of paper with borderlines is explained.

The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in

the Operation Guide.

Macintosh

Select print settings.

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

(1)

(2)

(3)

(4)

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Fitting the print image to the paper (Fit To Paper Size)

Printing multiple images on one page

(N-Up Printing)

Stapling printed pages (Staple)

Use this function to print on both sides of

the paper. You can use 2-sided printing to

reduce the number of printed sheets when

you are printing a large number of pages

or when you wish to conserve paper.

Use this function to enlarge or reduce the

print image to fit the paper size.

This is convenient for such purposes as

enlarging an A4 or letter size document to

A3 or ledger size paper to make it easier

to view, and to print when the same size of

paper as the print image is not loaded in

the machine.

Use this function to print multiple pages on

a single sheet of paper by reducing the

size of the print images.

This is convenient when you wish to show

an overall view of multiple pages or

conserve paper.

Use this function to staple printed output.

(When a saddle stitch finisher or finisher is

installed.)

A4 A3

Punching holes in output (Punch)

Printing a colour image in greyscale (Black and White Print)

The machine also has these functions

For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Adjusting line width when printing (Line Width Settings)

• Reversing the image (Mirror Image)

Colour mode adjustment function

• Adjusting the brightness and contrast of the image (Colour Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

• Selecting colour settings to match the image (Advanced Colour)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on tabs of tab paper (Tab Printing)

• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)

• Printing with the output folded in half (Fold)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Saving and using print files (Retention/Document Filing)

Use this function to punch holes in output.

(When a punch module and saddle stitch

finisher or finisher are installed.)

Use this function to print colour images in

greyscale.

This lets you save colour toner when

colour printing is not necessary, such as

when you only need to check the contents

of a document.

Faxing

This section explains the basic procedures for using the fax function of the

machine. In addition, special modes that can be used with the fax function

are introduced.

The facsimile expansion kit is required to use the fax function.

XBASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 60

XSENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

XCHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 62

XCHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 64

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 65

XSTORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . 66

XFORWARDING RECEIVED FAXES (Fax Data

Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

XCONVENIENT DIALLING METHODS . . . . . . . . . . . . 69

XSENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . 72

XSPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . 74

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . 75

XCONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . 76

BASE SCREEN OF FAX MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not

appear, touch the [Fax] tab.

Select fax settings in the base screen.

(1) Send mode tabs

Use these tabs to change the mode of the image send

function. To switch to fax mode, touch the [Fax] tab.

(2) [Address Book] key

Touch this key to dial using a one-touch key or group

key. When the key is touched, the address book

screen appears.

(3) [Direct TX] key

Touch this key to send a fax by direct transmission.

When the [Direct TX] key is not highlighted, normal

transmission (memory TX mode) is selected.

(4) [Sub Address] key

Touch this key to enter a sub-address and passcode

for F-code transmission.

(5) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(6) [Preview] key

Touch to check the image that will be sent in the

touch panel before transmission.

(7) key

Touch this key to retrieve a destination using a search

number.*

* 3-digit number assigned to a destination when it is stored.

(8) [Speaker] key / [Pause] key / [Space] key

Touch this key to dial using the speaker.

When entering a fax number to be dialled, the key

changes to the [Pause] key. When entering a

sub-address, the key changes to the [Space] key.

(9) [Resend] key / [Next Address] key

The destinations of the most recent eight

transmissions by Scan to E-mail, fax and/or Internet

fax (including Direct SMTP addresses) are stored. To

select one of these destinations, touch the desired

destination. After a destination is selected, this key

changes to the [Next Address] key.

(10) Image settings

Image settings (original size, exposure, resolution)

can be selected.

(11) key

This key appears when a special mode or 2-sided

scanning is selected. Touch the key to display the

selected special modes.

(12) [Special Modes] key

Touch this key to use a special mode.

(13) key / key / key

When "Hold Setting for Received Data Print" or

"Received Data Image Check Setting" is enabled in

the system settings (administrator), this will appear

when a fax is received.

: Only "Hold Setting for Received Data Print" is

enabled

: Only "Received Data Image Check Setting" is

enabled

: Both settings are enabled

(14) This shows the currently selected fax reception

mode and the amount of free memory remaining.

Auto Auto

Auto

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Resolution

Exposure

Original Scan:

Scan

Send:

Standard

Auto Reception

Fax Memory:100%

Speaker

Ready to send. Resend

Preview

(8)

(9)

(10)

(1)

(2)

(3)

(4)

(13)

(5)

(6) (14)

(12)

(11)

(7)

SENDING A FAX

The basic procedure for sending faxes is explained below.

In fax mode, colour originals are sent as black and white images.

1Touch the [IMAGE SEND] key.

The base screen of fax mode appears.

If the fax screen does not appear, touch the [Fax] tab.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE

START] key.

In fax mode, the [COLOUR START] key cannot be used to

send a fax.

Original

Transmission result

Transmission

Preview

Auto Auto

Auto

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Resolution

Exposure

Original Scan:

Scan

Send:

Standard

Auto Reception

Fax Memory:100%

Speaker

Ready to send. Resend

IMAGE SEND DOCUMENT

FILING

COPY

The side to be scanned must be face up!

Cancel scanningCorrect a mistake

CHANGING THE SIZE OF A FAX

The size of the original and the transmission size can be specified before transmission.

This is convenient when faxing an original that is small and difficult to read.

The procedure for faxing both sides of an A4 original at A3 size is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Original] key.

(2) Touch the [2-Sided Booklet] key.

This key is used to send a 2-sided original.

(3) Touch the [Send Size] key.

(4) Touch the desired send size key (example:

A3).

(5) Touch the [OK] key.

(6) Touch the [OK] key.

The side to be scanned must be face up!

Preview

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Auto

Auto A4

Scan Size Send Size100%

Fax/Original OK

2-Sided

Booklet

2-Sided

Tablet

Image Orientation

Auto

Fax/Original

Manual

Inch

B5RA5

A5R

A4 A3

A4RB5

216x343216x340

Manual

Auto A4

Scan Size Send Size141%

Fax/Original OK

2-Sided

Booklet

2-Sided

Tablet

Image Orientation

(1)

(3)

(5)

(6)

(2)

(4)

3Enter the fax number of the first destination.

4Press the [BLACK & WHITE START] key.

Correct a mistake

Cancel scanning

CHANGING THE EXPOSURE

The exposure can be changed as appropriate for the darkness or lightness of the original.

The following example explains how to darken light colours in an original to make the image clearer.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Touch the [Manual] key.

(3) Touch the key to darken the exposure.

5 levels are available for the exposure. Darken light

originals with the key, and lighten dark originals

with the key.

(4) Touch the [OK] key.

3Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE

START] key.

The side to be scanned must be face up!

Preview

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Fax/Exposure OK

Auto

Manual

153

(1)

(2)

(3)

(4)

Cancel scanningCorrect a mistake

CHANGING THE RESOLUTION

The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the

text, and the darkness of the image.

The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with

small text.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Resolution] key.

(2) Touch the [Fine] key.

The resolution increases (producing a clearer image) in

the following order: [Standard], [Fine], [Super Fine],

[Ultra Fine].

(3) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration with

shading to further improve the image.

[Half Tone] cannot be selected when [Standard] is

selected.

(4) Touch the [OK] key.

3Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE

START] key.

The side to be scanned must be face up!

Preview

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Fax/Resolution OK

Standard

Super Fine Half Tone

Fine

Ultra Fine

(1)

(2)

(3)

(4)

Cancel scanningCorrect a mistake

STORING A FAX NUMBER

Storing an individual key

You can store fax numbers in one-touch keys.

Stored fax numbers can be retrieved quickly and easily.

If you frequently send faxes to the same group of fax machines, the

numbers of those fax machines can be stored as a group (multiple fax

numbers can be stored in one key).

1Press the [SYSTEM SETTINGS] key.

2Select settings in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Address Book] key.

(3) Touch the [Add New] key.

A Corp.

One-touch keys Group key

SYSTEM

SETTINGS

System Settings

Address Control

Address Book

Custom Index

Program

F-Code Memory Box

Back

Address Book

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Index Switch

Sorting Order

All

Back

System Settings

Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

Add New Sort Address

ABC

Search Number

Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(3)

(1)

(2)

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the

Operation Guide.

When sending the same document or image to multiple destinations, it is convenient to store a destination group.

For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

Select settings in the touch panel. (Continued)

(4) Select [Fax] from the "Address Type" select

box.

(5) Touch the "Address Name" text box.

A text entry screen appears. Enter the name of the

destination.

(6) Touch the "Initial" text box.

A text entry screen appears. Enter search characters

for the destination.

(7) Touch the scroll bar to move the screen.

(8) Touch the "Fax Number" text box.

A text entry screen appears. Enter the fax number that

you wish to store.

(9) Touch the [OK] key.

Cancel

System Settings

Address Control

System Settings

Address Control

Address Type:

Address Name

(Required):

Search Number:

Initial (Optional):

Key Name:

Custom Index:

Fax

KKK KKK

User 1

(1-999)

Cancel OK

Fax Number (Required):

Transmission Mode: 33.6 kbps

0123456789

None

Transmission Speed:

Transmission Mode:

(7)

(4)

(8)

(9)

(6)

(5)

FORWARDING RECEIVED FAXES

(Fax Data Forward)

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to

another fax machine.

To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for

Data Forwarding" in the system settings (administrator).

1Press the [SYSTEM SETTINGS] key.

2Select settings in the touch panel.

(1) Touch the [Fax Data Receive/Forward] key.

(2) Touch the [Fax Settings] key.

(3) Touch the [Execute] key in "Forward Received

Data".

(4) Touch the [OK] key.

SYSTEM

SETTINGS

Fax Settings

I-Fax Settings

System Settings

Fax Data Receive/Forward Back

Multiple Set Print

Staple

Receive Setting: Auto Reception

Forward Received Data:

System Settings

Fax Settings OK

Cancel

Execute

OKCancel

Transfer the received data to another device?

System Settings Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

(2)

(3)

(4)

(1)

CONVENIENT DIALLING METHODS

Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.

One-touch keys

A fax number stored in a one-touch key can be retrieved by a simple touch of the key.

A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the

group.

(1) Touch the [Address Book] key.

(2) Touch the key of the desired destination.

To change the number of one-touch keys displayed in

the screen, touch the key. Select 5, 10, or

15 keys.

(3) Touch the [To] key.

Preview

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

5 15 To Cc

III III

GGG GGG

EEE EEE

CCC CCC

AAA AAA

JJJ JJJ

HHH HHH

FFF FFF

DDD DDD

BBB BBB

Global

Address Search

Address Entry

Sort Address

Sub Address

Address Review

Condition

Settings

(2)

(3)

(1)

10 155

Resending

The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission.

Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Speed dialling

When you store an individual key or a group key, a 3-digit search number is assigned to the key.

You can select a destination using the key and the 3-digit search number.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

(1) Touch the [Resend] key.

(2) Touch the key of the desired destination.

The destinations that appear also include Scan to

E-mail and Internet fax destinations.

(1) Touch the key.

(2) Enter the 3-digit search number with the

numeric keys.

Preview

Auto Auto

Auto

USB Mem. ScanFax

Internet Fax PC Scan

Scan:

Scan

Send:

Standard

Auto Reception

Fax Memory:100%

Speaker

Ready to send. Resend

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Cancel

Resend

EEE EEE

AAA AAANo.01

No.03

No.05

No.07

CCC CCC

GGG GGG

FFF FFF

BBB BBB

DDD DDD

HHH HHH

No.02

No.04

No.06

No.08

(2)

(1)

Preview

Auto Auto

Auto

USB Mem. ScanFax

Internet Fax PC Scan

Scan:

Scan

Send:

Standard

Auto Reception

Fax Memory:100%

Speaker

Ready to send. Resend

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Auto Auto

Auto

USB Mem. ScanFax

Internet Fax PC Scan

Scan:

Scan

Send:

Standard

Auto Reception

Fax Memory:100%

Enter search number.(001-999)

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

(2)

(1)

Dialling using the speaker

When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is

established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

Touch the [Speaker] key.

You will hear the dial tone through the machine's speaker.

Dial the fax number of the destination with the numeric keys

or with the [Address Book] key.

When the connection is established, press the [BLACK &

WHITE START] key to send the fax.

Preview

Auto Auto

Auto

Speaker Volume

USB Mem. ScanFax

Special Modes

Resolution

Exposure

Original

Scan

Standard

Fax Memory:100%

Speaker

Telephone mode. Resend

Fax Manual

Reception

Internet Fax PC Scan

Scan: Send:

Address Book

Address Review

File

Quick File

SENDING THE SAME FAX TO MULTIPLE

DESTINATIONS (Broadcast Transmission)

The same document/image can be sent to multiple fax mode, scan

mode, and Internet fax mode destinations in a single operation. If you

frequently send documents/images to the same group of destinations,

it is recommended that you store those destinations as a group in a

one-touch key.

The following procedure explains how to enter a fax number with the

numeric keys and then select a destination that is stored in a

one-touch key.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Enter the fax number of the first destination.

3Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which the desired

destination is stored.

To change the number of one-touch keys displayed in

the screen, touch the key. Select 5, 10, or

15 keys.

(3) Touch the [To] key.

(4) Touch the [Address Review] key.

Original Broadcast

Transmission

The side to be scanned must be face up!

Correct a mistake

Preview

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

5 15 To Cc

III III

GGG GGG

EEE EEE

CCC CCC

AAA AAA

JJJ JJJ

HHH HHH

FFF FFF

DDD DDD

BBB BBB

Global

Address Search

Address Entry

Sort Address

Sub Address

Address Review

Condition

Settings

(1)

(4)

(3)

(2)

10 155

Select settings in the touch panel. (Continued)

(5) Check the destinations and then touch the

[OK] key.

To delete a destination, touch the key of the destination

that you wish to delete. A message will appear to

confirm the deletion. Touch the [Yes] key.

4Press the [BLACK & WHITE START] key.

0123456789 CCC CCC

Address Review OK

001 002

(5)

Cancel scanning

SPECIAL FAX MODES

The special modes can be used for a variety of special-purpose fax transmission jobs.

The following pages show the types of fax transmissions that can be performed. (The procedures for using each

special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "4. FACSIMILE" in the

Operation Guide.

Special modes

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu consists of two screens. Use the

keys to switch between the screens.

Touch the [Special Modes] key in the base screen to

open the special modes menu.

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Preview

Auto Auto

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

1st screen 2nd screen

Fax/Special Modes

Card Shot

Slow Scan

Mode

Dual Page

Scan

Quick File

Mixed Size

Original

Erase

File

Job

Build

Original

Count

2in1

Program

Timer

Transaction

Report

Own Name

Select Memory Box Polling

Fax/Special Modes

Verif.

Stamp

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for fax is explained below.

The settings that must be selected vary for each special mode, however, the general procedure is the same. The

procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Erase] key.

The erase settings will be configured to erase a width

of 15 mm around the edges of the original.

(3) Set the erasure width to 15 mm with the

keys.

The erase area is set to "Edge Erase" by default.

To select "Centre Erase", "Edge+Centre Erase", or

"Side Erase", touch the appropriate key.

(4) Touch the [OK] key.

3Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE

START] key.

The side to be scanned must be face up!

Preview

Auto

USB Mem. ScanFaxScan

Standard

Auto Reception

Fax Memory:100%

Internet Fax PC Scan

Scan: Send:

File

Quick File

Address Review

Direct TX

Sub Address

Address Book

Special Modes

Resolution

Exposure

Original

Fax/Special Modes

Card Shot

Slow Scan

Mode

Dual Page

Scan

Quick File

Mixed Size

Original

Erase

File

Job

Build

Original

Count

2in1

Program

Timer

Fax/Special Modes

Erase

Centre

Erase

Edge

Erase

Edge+Centre

Erase Edge

Cancel OK

15 (0~20)

Side Erase

(1)

(2)

(4)

(3)

Cancel scanning

CONVENIENT FAX FUNCTIONS

Erasing peripheral shadows (Erase)

Sending the left and right pages of a bound

document as two separate pages (Dual Page Scan)

Sending two original pages as a single page (2in1)

Sending the front and reverse sides of a card as a

single page (Card Shot)

Use this function to erase peripheral

shadows that occur when faxing books

and other thick originals.

Use this function to send the left and right

pages of a pamphlet or other bound

document as two separate pages.

Use this function to reduce two original

pages to half their size and send them as

a single page.

Use this function to send the front and

reverse sides of a card as a single page in

a single transmission.

Transmission

Without erase

With erase

Transmission

Front

Back

Transmission

Sending a large number of pages as a single

transmission job (Job Build)

Sending a fax directly from a computer (PC-Fax)

The machine also has these functions

• Forwarding a received fax to a network address (Inbound Routing Settings)

☞Operation Guide "FAX RECEPTION" in "4. FACSIMILE"

• Sending a fax at a specified time (Timer)

• Storing fax operations (Program)

• Changing the print settings for the transaction report (Transaction Report)

• Temporarily changing the sender information (Own Name Select)

• Transmitting originals of different sizes (Mixed Size Original)

• Faxing thin originals (Slow Scan Mode)

• Checking the number of scanned original sheets before transmission (Original Count)

• Calling a fax machine and initiating fax reception (Polling)

• Sending a fax when another machine polls your machine (Polling Memory)

• Stamping scanned originals (Verification Stamp)

☞Operation Guide "SPECIAL MODES" in "4. FACSIMILE"

• Performing F-code communication

☞Operation Guide "PERFORMING F-CODE COMMUNICATION" in "4. FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞Operation Guide "USING AN EXTENSION PHONE" in "4. FACSIMILE"

A stack of originals higher than the

indicator line on the automatic document

feeder cannot be fed through the feeder.

The job build function lets you divide the

stack of originals into sets, feed each set,

and send the sets as a single

transmission.

A document on a computer can be sent

via the machine as a fax. Select the

PC-Fax driver as the printer driver on your

computer and then select the Print

command in the software application.

Image data for transmission will be

created and sent as a fax.

This function can only be used on a

Windows computer.

For more information, see the Help file for the PC-Fax driver.

Transmission

Scanning

This section explains the uses of the network scanner function and the

basic procedure for using scan mode. In addition, special modes that can

be used with the network scanner function are introduced.

The Internet fax expansion kit is required to use the Internet fax function.

XNETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 80

XBASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 81

XSCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 82

XCHANGING THE EXPOSURE AND ORIGINAL IMAGE

TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 84

XCHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 85

XSTORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 86

XCONVENIENT TRANSMISSION METHODS. . . . . . . . . 88

XSENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 90

XSPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 91

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 92

XCONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 93

NETWORK SCANNER FUNCTION

The network scanner function of the machine can be used to transmit scanned images by a variety of methods.

The network scanner function has the following modes.

• Modes that can be used will vary depending on your model and the expansion kits that are installed.

• The explanations in this manual are centred on the Scan to E-mail function of scan mode.

☞Operation Guide "5. SCANNER / INTERNET FAX"

Scan modes

Scan to E-mail

To send an image to

an e-mail address, use

To upload an image to an FTP server, use

To send an image to a

shared folder on your

computer, use

To process an image in a

specific application, use

Use this mode to send a fax via

the Internet

Use this mode to save an

image to USB memory

Use this mode to scan a

photo while making

corrections on your computer

A TWAIN-compliant software

application can be used.

The machine supports Direct SMTP.

USB memory mode

Internet fax mode

PC scan mode

Scan to FTP

Scan to Network Folder

Scan to Desktop

Scan the original,

and then...

Scan the original,

and then...

Use this mode for an application-

linked document solution

Data entry mode

BASE SCREEN OF SCAN MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does

not appear, touch the [Scan] tab.

Select various scan settings in the base screen.

(1) Send mode tabs

Use these keys to change the mode of the image

send function. To switch to scan mode, touch the

[Scan] tab.

(2) [Address Book] key

Touch this key to use a one-touch key or a group key.

When the key is touched, the address book screen

appears.

(3) [Address Entry] key

Touch this key to manually enter a destination

address instead of using a one-touch key.

(4) [Send Settings] key

Touch this key to select or enter the subject, file

name, sender name, or message text, which have

been previously stored in the Web page.

(5) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(6) [Preview] key

Touch to check the image that will be sent in the

touch panel before transmission.

(7) key

Touch this key to specify a destination using a search

number*.

* 3-digit number assigned to a destination when it is

stored.

(8) [Resend] key / [Next Address] key

The destinations of the most recent eight

transmissions by Scan to E-mail, fax and/or Internet

fax (including Direct SMTP addresses) are stored. To

select one of these destinations, touch the desired

destination. After a destination is selected, this key

changes to the [Next Address] key.

(9) Image settings

Image settings (original size, exposure, resolution, file

format, and colour mode) can be selected.

(10) key

This key appears when a special mode or 2-sided

scanning is selected. Touch the key to display the

selected special modes.

(11) [Special Modes] key

Touch this key to use a special mode.

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

(1)

(5)

(6)

(2)

(3)

(4)

(8)

(9)

(10)

(11)

(7)

SCANNING AN ORIGINAL

The basic operation for scanning is explained below.

This section explains how to send a scanned file by e-mail.

1Select settings in the touch panel.

(1) Touch the [IMAGE SEND] key.

(2) Touch the [Scan] tab.

The base screen of scan mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Select settings in the touch panel.

(1) Touch the [Address Entry] key.

(2) Touch the [To] key.

A text entry screen will appear. Enter the e-mail

address of the recipient and touch the [OK] key.

4Press the [COLOUR START] key or [BLACK &

WHITE START] key.

Scanned image

Original

Scan

transmission

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Resend

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Ready to send.

IMAGE SEND DOCUMENT

FILING

COPY

(2)

(1)

The side to be scanned must be face up!

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Select addressee type.

(1)

(2)

Cancel scanning

CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate for the original.

The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained

below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Read the displayed message and touch the

[OK] key.

(3) Touch the [Text/Prtd. Photo] key.

(4) Darken light colours with the key.

5 levels are available for the exposure. Darken light

originals with the key, and lighten dark originals

with the key.

(5) Touch the [OK] key.

3Select the destination and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

The side to be scanned must be face up!

Preview

When Fax/I-Fax address is included,

exposure setting shared is selected,

and Original Image Type is disabled.

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Moiré Reduction

Scan/Exposure OK

Original Image Type

Text/

Prtd.Photo

Text/Photo

Photo

Printed

Photo

Text

Map

Auto

Manual

(1)

(2)

(5)

(4)

(3)

Cancel scanning

CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type.

This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default

resolution.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Resolution] key.

(2) Touch the [300X300dpi] key.

(3) Touch the [OK] key.

3Select the destination and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

The side to be scanned must be face up!

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Scan/Resolution OK

300X300dpi

200X200dpi

100X100dpi

400X400dpi

600X600dpi

(1)

(3)

(2)

Cancel scanning

CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned image is specified when the destination

is stored in a one-touch key; however, you can change the format at the time of transmission.

The procedure for sending a scanned image in full colour TIFF format is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [File Format] key.

(2) Read the displayed message and touch the

[OK] key.

(3) Change the mode to Colour/Greyscale mode.

(4) Touch the [TIFF] key.

(5) Touch the [High] key.

This sets the compression to high.

A higher compression ratio creates a smaller file size.

(6) Touch the [OK] key.

3Select the destination and press the [COLOUR

START] key.

If the file type is set to [Encrypt PDF], you will be prompted to

enter a password when you start transmission.

The side to be scanned must be face up!

U-fine

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Select a file format to apply it to

all scan destinations.

Scan/File Format OK

PDF

MMR (G4)

B/W

TIFF

XPS

Programmed

None

MH (G3)

Colour/Grey

Specified Pages per File

File Type

(1-99)

Compression Mode

Medium

B/W

JPEG

High Colour/Grey

Scan/File Format OK

PDF

TIFF

Programmed

XPS

Low

File Type

(1-99)

Compression Ratio

Encry.

High

(6)

(1)

(2)

(3)

(5)

(4)

Cancel scanning

STORING A DESTINATION

The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.

Stored e-mail addresses can be retrieved quickly and easily.

If you frequently send images to the same group of destinations, those destinations can be stored as a group.

To store destinations for the other modes of the network scanner function, see "STORING DESTINATION

ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the

Operation Guide.

Storing an individual key

1Press the [SYSTEM SETTINGS] key.

2Select settings in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Address Book] key.

(3) Touch the [Add New] key.

(4) Select [E-mail] from the "Address Type" select

box.

(5) Touch the "Address Name" text box.

A text entry screen appears. Enter the name of the

destination.

(6) Touch the "Initial" text box.

A text entry screen appears. Enter search characters

for the destination.

(7) Touch the scroll bar to move the screen.

SYSTEM

SETTINGS

Address Book

Custom Index

Program

F-Code Memory Box

Back

System Settings

Address Control

Admin Password Exit

Total Count

Paper Tray

Settings

Printer Condition

Settings Document Filing

Control

Address Control Fax Data

Receive/Forward

USB-Device Check

Default Settings List Print

(User)

Address Book

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Index Switch

Sorting Order

All

Back

Add New Sort Address

ABC

Search Number

Cancel

System Settings

Address Control

Address Type:

Address Name

(Required):

Search Number:

Initial (Optional):

Key Name:

Custom Index:

E-mail

KKK KKK

User 1

(1-999)

Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(7)

(4)

(6)

(5)

(3)

(1)

(2)

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the

Operation Guide.

When sending the same document or image to multiple destinations, it is convenient to store a destination group.

For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

Select settings in the touch panel. (Continued)

(8) Touch the "E-mail Address" text box.

A text entry screen appears. Enter the E-mail address

that you want to store.

(9) Touch the [OK] key.

Black & White:

Colour/Greyscale:

MMR(G4)

PDF

Medium

Compression Ratio

Compression Mode

E-mail Address

(Required):

System Settings

Address Control Cancel OK

File Format: File Type:

AAA@xx.xxx.com

(8)

(9)

CONVENIENT TRANSMISSION METHODS

One-touch sending, resending, and other convenient transmission functions that make it easy to send an image

are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch of the key.

(1) Touch the [Address Book] key.

(2) Touch the key in which the desired destination

is stored.

To change the number of one-touch keys displayed in

the screen, touch the key. Select 5, 10, or

15 keys.

(3) Touch the [To] key.

If an e-mail address is stored in the one-touch key,

select [To] or [Cc] to specify the type of recipient after

selecting the key.

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

AAA AAA BBB BBB

To Cc

515

Global

Address Search

Address Entry

Sort Address

Address Review

Condition

Settings

III III

GGG GGG

EEE EEE

CCC CCC

JJJ JJJ

HHH HHH

DDD DDD

FFF FFF

Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(1)

(2)

(3)

10 155

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.

Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Search number sending

When you store an individual key or a group key, a 3-digit search number is assigned to the key.

You can select a destination using the key and the 3-digit search number.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

(1) Touch the [Resend] key.

(2) Touch the key in which the desired destination

is stored.

The destinations that appear also include fax and

Internet fax destinations.

(1) Touch the key.

(2) Enter the 3-digit search number with the

numeric keys.

Preview

Resend

Scan

Ready to send.

USB Mem. ScanFaxInternet Fax PC Scan

File

Quick File

Address Review

Send Settings

Address Entry

Address Book Auto Auto

Auto

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan: Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Resend Cancel

No.01

No.03

No.05

No.07

EEE EEE

CCC CCC

AAA AAA

GGG GGG

No.02

No.04

No.06

No.08

FFF FFF

DDD DDD

BBB BBB

HHH HHH

(1)

(2)

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Enter search number.(001-999)

(2)

(1)

SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single

operation. If you frequently send images to the same group of destinations, it is recommended that you store

those destinations as a group in a one-touch key.

The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those

destinations is explained below.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which the desired

destination is stored.

To change the number of one-touch keys displayed in

the screen, touch the key. Select 5, 10, or

15 keys.

(3) Touch the one-touch keys of the additional

destinations to which you want to send the

image.

(4) Touch the [To] key.

(5) Touch the [Address Review] key.

(6) Check the destinations and then touch the

[OK] key.

To delete a destination, touch the key of the destination

that you wish to delete. A message will appear to

confirm the deletion. Touch the [Yes] key.

3Press the [COLOUR START] key or the

[BLACK & WHITE START] key.

If fax or Internet fax destinations are included in the

broadcast transmission, the [COLOUR START] key cannot

be pressed. Press the [BLACK & WHITE START] key.

The side to be scanned must be face up!

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

AAA AAA BBB BBB

To Cc

ABCD

Freq. EFGH IJKL MNOP QRSTU VWXYZ etc.

515

Global

Address Search

Address Entry

Sort Address

Address Review

Condition

Settings

III III

GGG GGG

EEE EEE

CCC CCC

JJJ JJJ

HHH HHH

DDD DDD

FFF FFF

EEE EEE HHH HHH

Address Review OK

001 002

To Cc

(4)

(6)

(5)

(1)

(3)

(2)

10 155

Cancel scanning

SPECIAL SCAN MODES

The special modes can be used for a variety of special-purpose scan send jobs.

The following pages show the types of scan send jobs that can be performed. (The procedures for using each

special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an

example.

For the procedures for using the special modes, see "SPECIAL MODES" in "5. SCANNER / INTERNET

FAX" in the Operation Guide.

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu varies depending on whether scan

mode, Internet fax mode, or USB memory mode is

selected.

Touch the [Special Modes] key in the base screen to

open the special modes menu.

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Scan mode

1st screen 2nd screen

Scan/Special Modes

Card Shot

Dual Page

Scan

Slow Scan

Mode

Quick File

Mixed Size

Original

Erase

Job

Build

Original

Count File

Suppress

Background

Program

Timer

Blank Page

Skip

Scan/Special Modes OK

Verif.

Stamp

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for the scanner function is explained below.

The settings that must be selected vary for each special mode, however, the general procedure is the same. The

procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Suppress Background] key.

(3) Read the displayed message and touch the

[OK] key.

(4) Set the darkness of the background that will

remain with the [-] [+] keys.

3 levels are available. Touch the [-] key for a lighter

background. Touch the [+] key for a darker

background.

Here "1" is set for the lightest background.

(5) Touch the [OK] key.

3Select the destination and press the [COLOUR

START] key.

This function cannot be used when the colour mode is set to

[Mono2].

The side to be scanned must be face up!

Preview

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

Scan/Special Modes

Card Shot

Dual Page

Scan

Slow Scan

Mode

Quick File

Mixed Size

Original

Erase

Job

Build

Original

Count

File

Suppress

Background

Program

Timer

This function may not apply if

sent by Black & White [Start].

(Mono2 selection)

Scan/Special Modes OK

Suppress Background

Light areas of the original may be suppressed as background.

OKCancel

(1)

(2)

(4)

(5)

(3)

Cancel scanning

CONVENIENT SCANNER FUNCTIONS

Erasing peripheral shadows on the image (Erase)

Scanning an original as two separate pages

(Dual Page Scan)

Whitening faint colours in the image

(Suppress Background)

Scanning both sides of a card onto a single page

(Card Shot)

Use this function to erase peripheral

shadows that occur when scanning books

and other thick originals.

Use this function to scan the left and right

pages of an open pamphlet or other

bound document as separate pages.

Use this function to suppress light

background areas in the scanned image.

This is convenient for scanning an original

that is printed on coloured paper.

This function does not operate in black

and white mode.

Use this function to scan the front and

back of a card as a single image.

Scan

Without erase

With erase

Scan

Front

Back

Scan

Scanning many originals at once (Job Build)

Sending two pages as a single page (2in1)

The machine also has these functions

For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION

FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

• Sending an image at a specified time (Timer Transmission)

• Storing scan operations (Program)

• Scanning thin originals (Slow Scan Mode)

• Scanning originals of different sizes (Mixed Size Original)

• Checking the number of scanned original sheets before transmission (Original Count)

• Stamping scanned originals (Verification Stamp)

• Eliminating blank pages from a transmission (Blank Page Skip)

• Changing the print settings for the transaction report (Transaction Report)

• Forwarding a received Internet fax to a network address (Inbound Routing Settings)

A stack of originals higher than the

indicator line on the automatic document

feeder cannot be fed through the feeder.

The job build function lets you divide the

stack of originals into sets, feed each set,

and send the sets as a single

transmission.

Use this function to reduce two original

pages to half their size and send them as

a single page.

This is a special function in Internet fax

mode.

Scan

Document filing

The document filing function is used to store the document or print image

on the hard drive when performing a copy, print, or other job. A stored file

can be called up and used whenever needed.

This section introduces several of the document filing functions.

XDOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

XQUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 98

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . 101

XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 102

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a

print job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Files that you want to store for later use

Store quickly

and easily Store and manage

If a folder is not specified when a file is saved with File or Scan to HDD,

the file is stored in the main folder. In addition to the main folder, files

can be saved in custom folders. Custom folders are created in the

system settings.

Main Folder / Custom FolderQuick File Folder

Files saved with Quick File are

stored in this folder.

Using Quick File, you can easily

copy or send a document and

store the document data on the

hard drive at the same time.

When File is used, a user name

and file name can be appended

to the stored file. You can also

select which folder the file is

stored in, for easy file

management.

Use Scan to HDD to store a

document on the hard drive

without performing printing or

transmission. Like File, a user

name, file name, and folder can

be specified.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

Scan to HDDFileQuick File

Copy

Fax

Scan

The document filing function is convenient in these

situations

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a

user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.

For information on setting up "My Folder", see "User List" in "7. SYSTEM SETTINGS" in the Operation Guide.

A4R

Colour Mode Special Modes

2-Sided Copy

Output

File

Quick File

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Plain

Preview

Quick File

Document filing is convenient

In this situation...

You prepared copies of a many-page

handout for a meeting, but the number of

participants suddenly increases and you

need to quickly prepare more copies of the

handout.

It takes time to scan all of the pages of the

handout. And the copy settings must be

selected again. In this situation, there is no

need to panic. Simply print the file that you

stored using document filing. There is no

need to scan the originals or select the

copy settings again.

File Retrieve Scan to HDD HDD Status Ex Data Access

File

Information Original

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

200X200dpi

Medium

Auto Store: Auto

Auto

Auto Mono2

Preview

Document filing is

convenient

In this situation...

Forms for daily or weekly reports

are kept in the office, but they are

often used up and you have to

print more using the original file.

If you store the forms for daily or

weekly reports together in a folder,

users can obtain a form using the

Web page or the operation panel

of the machine.

QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is explained below.

Quick File is the easiest way to save a file using the document filing function.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

Select settings in the same way as when making a regular

copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

The file is stored on the hard drive at the same time as the

copy is made.

The side to be scanned must be face up!

Preview

Scanned data is automatically stored

in the quick file folder. Do not store

confidential data to the folder.

Colour Mode

Copy Ratio

100%

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Plain

A4R

Special Modes

2-Sided Copy

Output

File

Quick File

(2)

(1)

Cancel copying

Correct sets

Cancel scanning

APPENDING INFORMATION WHEN

STORING A FILE (File)

As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name,

user name, and folder can be specified when saving a file.

1Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

2Select settings in the touch panel.

Select settings in the same way as when making a regular

copy.

(1) Touch the [File] key.

(2) Touch the [User Name] key.

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

(5) Touch the [File Name] key.

A text entry screen appears. Enter a file name.

(6) Touch the [Stored to:] key.

The side to be scanned must be face up!

Preview

File Information OKCancel

Confidential

User Name User Unknown

Copy_04042010_112030

Main Folder

File Name

Stored to:

Password

User Name Cancel OK

618

ABC

User

Name 1

Name 3

Name 5

Name 7

Name 9

Name 11

Name 2

Name 4

Name 6

Name 8

Name 10

Name 12

All ABCD EFGH IJKL QRSTUMNOP VWXYZ etc.

File Information OKCancel

Confidential

User Name Name 1

file-01

Main Folder

File Name

Stored to:

Password

Colour Mode

Plain

Copy Ratio

100%

A4R

Original Paper Select

Auto

Plain

Auto

Full Colour

Exposure

Auto

Special Modes

2-Sided Copy

Output

File

Quick File

(6)

(5)

(4)

(2)

(3)

(1)

100

Select settings in the touch panel. (Continued)

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

(9) Touch the [OK] key.

3Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE

START] key.

The file is stored on the hard drive at the same time as the

copy is made.

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Stored to:

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

File Information OKCancel

Confidential

User Name Name 1

file-01

User 1

File Name

Stored to:

Password

(9)

(8)

(7)

Cancel copying

Correct sets

Cancel scanning

101

SAVING A DOCUMENT ONLY

(Scan to HDD)

You can save a document without performing a copy, print, or send job.

The procedure for storing a document in the main folder is explained below.

1Touch the [DOCUMENT FILING] key.

The base screen of document filing mode appears.

2Place the originals.

When using the document glass, place the original with the

side to be scanned face down.

3Touch the [Scan to HDD] tab.

The Scan to HDD base screen appears.

To specify a user name, file name, and folder, touch the [File

Information] key.

4Press the [COLOUR START] key or [BLACK &

WHITE START] key.

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Quick File Folder

Folder Select

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

IMAGE SEND DOCUMENT

FILING

COPY

The side to be scanned must be face up!

Preview

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Quick File Folder

Folder Select

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

File Retrieve Scan to HDD HDD Status Ex Data Access

File

Information Original

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

200X200dpi

Medium

Auto Store: Auto

Auto

Auto Mono2

102

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file.

This section explains how to retrieve and print a file stored in the main folder.

Select the file and print it.

(1) Touch the [DOCUMENT FILING] key.

(2) Touch the [Main Folder] key.

(3) Touch the key of the file that you wish to

retrieve.

Touch the [Switch Display] key to display the switch

display screen. Touch the [Thumbnail] key in the switch

display screen to display thumbnail images in the file

keys.

(4) Touch the [Print] key.

Touch the [Image Check] key to check the content of a

file.

(5) Touch the [Print and Save the Data] key.

When [Print and Save the Data] is selected, the file is

saved after printing.

To delete the file after printing it, select [Print and

Delete the Data].

File Retrieve Scan to HDD HDD Status Ex Data Access

Main Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

Quick File Folder

Folder Select

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

IMAGE SEND DOCUMENT

FILING

COPY

Main Folder

File Name

file-01 Name 1 04/04/2010

file-02 Name 2 04/04/2010

file-03 Name 3 04/04/2010

file-04 Name 4 04/04/2010

file-05 Name 5 04/04/2010

User Name Date

Switch Display All Files

BackSearch

Multi-File Print

File Retrieve Scan to HDD HDD Status Ex Data Access

Job Settings Cancel

file-01 Name 1 A4 F. Colour

Print Send Image Check

Property

Change

Move Delete Detail

Select the job.

Output

2-Sided

Special Modes

Paper Select

Auto

file-01 Name 1 A4 F. Colour

Job Settings / Print Cancel

B/W Print

Number of Prints

1(1~999)

Print and Delete the Data

Print and Save the Data

(3)

(4)

(5)

(1)

(2)

System settings

103

The system settings let you adjust the operation of the machine to suit the

needs of your workplace. This section briefly introduces several of the

system settings.

For detailed explanations of the system settings, see "7. SYSTEM

SETTINGS" in the Operation Guide.

XSYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

XSYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 106

104

SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created,

and various other settings related to the operation of the machine can be configured in the system settings

screen.

The procedure for opening the system settings screen and the items in the screen are explained below.

For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.

Displaying the system settings screen

What you can do in the system settings

Press the [SYSTEM SETTINGS] key.

The system settings screen will appear.

The keys that appear will vary depending on what peripheral

devices are installed.

Settings Description

Total Count This displays the total number of pages printed by job type such as copy jobs

and print jobs.

Default Settings This lets you set the clock and change the software keyboard used for text

entry.

List Print (User) This lets you print lists showing the machine status and settings.

Paper Tray Settings This is used to set the type and size of paper used in each tray, and to store

new paper types.

Address Control Destinations for the image send function can be stored in one-touch keys, and

settings can be stored in program keys.

Fax Data Receive/Forward This is used to configure settings for receiving faxes and Internet faxes, and

settings for forwarding received faxes and Internet faxes.

Printer Condition Settings This is used to configure settings for printing without using the printer driver

and settings for the printer function.

Document Filing Control This is used to store, edit, and delete custom folders for the document filing

function.

USB-Device Check This is used to check the connection status of a USB device.

System Settings Admin Password Exit

Paper Tray

Settings

Default Settings List Print

(User)

Total Count

Address Control Fax Data

Receive/Forward

Printer Condition

Settings

Document Filing

Control USB-Device Check

SYSTEM

SETTINGS

105

System settings (administrator)

The system settings (administrator)* are system settings that can only be configured by the administrator of the

machine. To configure these settings, the administrator password must be entered.

However, when user authentication is enabled, users who log in with certain user rights may be able to configure

these settings without entering the administrator password. Check with your administrator.

* Although the manuals for the machine indicate system settings that require administrator rights as "system

settings (administrator)", this is only for convenience in explaining the settings. The word "administrator" does

not appear in the touch panel or elsewhere on the machine.

For the items of the system settings (administrator), see "7. SYSTEM SETTINGS" in the Operation Guide. (You

can also refer to the "SYSTEM SETTINGS MENU" on the next page.)

106

SYSTEM SETTINGS MENU

User Information Print

Disabling of Clock Adjustment

Total Count

System Settings Entering Administrator's Password

Keyboard SelectClock Adjust

Device CountJob Count

All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List

Tray Settings Paper Type Registration Auto Tray Switching

Custom Size Registration (Bypass)

Address Book Custom Index Program F-Code Memory Box

Fax Settings I-Fax Settings

Printer Default Settings

Amend User Information

User Authentication Setting

Other Settings

Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Setting

Other Settings

MFP Display Pattern Setting

Preview Setting

Remote Operation Settings

Soft Keyboard Template Setting

Other Settings

Original Size Detector Setting

Disabling of Devices

Initial Status Settings

Other Settings

Default Settings

Colour Adjustments

Fusing Control Settings

Interface Settings

Auto Colour Calibration

Port Switching Method

IPv4 Settings

IPv6 Settings

Enable TCP/IP

Enable NetWare

Enable EtherTalk

Enable NetBEUI

Reset the NIC

Ping Command

Prohibit Notice Page Printing

Prohibit Test Page Printing

A4/Letter Size Auto Change

Hexadecimal Dump Mode

I/O Timeout

Enable USB Port

USB Port Emulation Switching

Enable Network Port

Network Port Emulation Switching

Print Density Level

CMYK Exposure Adjustment

Bypass Tray Settings

Job Spool Queuing

User List

Page Limit Group List

Authority Group List

User Count

PCL Settings

PostScript Settings

Copies

Orientation

Default Paper Size

Default Output Tray

Default Paper Type

Actions when the Limit of Pages

for Output Jobs

The Number of User Name

Displayed Setting

A Warning when Login Fails

Disabling of Printing by Invalid User

Keys Touch Sound

Auto Clear Setting

Message Time Setting

Display Language Setting

Original Feeding Mode

Saddle Stitch Position Adjust

Auto Paper Selection Setting

Tandem Connection Setting

Detect Standard in Auto Colour Mode

Auto Switching of Finisher Trays

Registration Adjustment

Optimization of a Hard Disk

Clear All Job Log Data

Disabling of Document Feeder

Disabling of Duplex

Disabling of Large Capacity Cassette

Disabling of Optional Paper Drawer

Copy Exposure Adjustment

Rotation Copy Setting

Add or Change Extra Preset Ratios

Setting a Maximum Number of Copies

Initial Margin Shift Setting

Erase Width Adjustment

Default Display Setting

Disabling of Job Priority Operation

Disabling of Bypass Printing

Key Operation Setting

Disabling of Tray Settings

Disabling of Finisher

Disabling of Offset

Disabling of Stapler

Card Shot Settings

Automatic Saddle Stitch

Initial Tab Copy Setting

Disabling Deletion of Job Programs

Disabling of Bypass-Tray in Duplex Copy

Disabling of Auto Paper Selection

Disabling of Covers/Inserts Mode

Initial Original Count Setting

Disabling of Punch

Disabling of Colour Mode

Auto Selection Setting of Tray that is

Supplied the Paper

B/W 600dpi x 600dpi Scanning

Mode for Document Feeder

B/W

Quick Scan from Document Glass

Automatically print stored jobs

after login

Default Network Authentication

Server Setting

Control Access in LDAP Server

Display Usage Status after Login

Initial Resolution Setting

Disable Blank Page Print

Line Thickness

2-Sided Print

Colour Mode

N-Up Print

Fit To Page

Output

Quick File

Default Settings

List Print (User)

Paper Tray Settings

Address Control

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

User Control

Energy Save

Operation Settings

Device Control

Copy Function Settings

Network Settings

Printer Settings

107

Image Send Settings

Operation Settings Other Settings Default Display Settings

Address Book Default Selection

Initial Resolution Setting

Default Exposure Settings

Must Input Next Address Key at

Broadcast Setting

Scan Complete Sound Setting

The Number of File Name/Subject/Body

Keys Displayed Setting

The Number of Direct Address Keys

Displayed Setting

Disable Switching of Display Order

Hold Setting for Received Data Print

Default Verification Stamp

Erase Width Adjustment

Default Sender Set

Default Colour Mode Settings

Initial File Format Setting

Compression Mode at Broadcasting

Maximum Size of E-mail

Attachments (E-mail)

Maximum Size of Data Attachments

(FTP/Desktop/Network Folder)

Bcc Setting

Disable Scan Function

Pre-Setting Mail Signature

Auto Wake Up Print

Compression Setting

Speaker Volume Setting

Original Print on Transaction Report

Transaction Report Print Select Setting

Activity Report Print Select Setting

Body Text Print Select Setting

Pre-Setting Mail Signature

Recall in Case of Line Busy

Recall in Case of Communication

Error

I-Fax Reception Report On/Off Setting

I-Fax Reception Report Request

Timeout Setting

Number of Resend Times at

Reception Error

Maximum Size of E-mail Attachments

Rotation Sending Setting

Printing Page Number at Receiver

Auto Receive Reduce Setting

Duplex Reception Setting

Set Address for Data Forwarding

Letter Size RX Reduce Print

Receiving Date & Time Print

A3 RX Reduce

POP3 Communication Timeout Setting

Reception Check Interval Setting

I-Fax Output Setting

Distinctive Ring Detection

Auto Reduction Sending Setting

Rotation Sending Setting

Quick On Line Sending

Printing Page Number at Receiver

Date/Own Number Print Position Setting

Recall in Case of Line Busy

Recall in Case of Communication Error

Number of Calls in Auto Reception

Switching from Manual to

Automatic Reception

Duplex Reception Setting

Auto Receive Reduce Setting

Print Style Setting

Set the Telephone Number for

Data Forwarding

Letter Size RX Reduce Print

Receiving Date & Time Print

Disable Stamp for Reprinting

Batch Print Settings

Erase Width Adjustment

Card Shot Settings

Default Mode Settings

Sort Method Setting

Administrator Authority Setting

Delete All Quick Files

Default Colour Mode Settings

Default Exposure Settings

Initial Resolution Settings

Colour Data Compression Ratio Setting

Scan Complete Sound Setting

Default Output Tray

A3 RX Reduce

Fax Output Settings

Dial Mode Setting

Auto Wake Up Print

Pause Time Setting

Fax Dest. Confirmation Mode

Speaker Settings

Remote Reception Number Setting

Original Print on Transaction Report

Transaction Report Print Select

Setting

Activity Report Print Select Setting

ECM

Settings to Disable Registration

Disable Registering Destination

from Operation Panel

Disable Registering Destination

on Web Page

Disable Registration of Program

Disable Registration of Memory Box

Disable Destination Registration

Using Global Address Search

Disable Registration Using

Network Scanner Tool

Disable [Resend] on Image Send Mode

Disable Direct Entry

Disable Selection from Address Book

Disable PC-I-Fax Transmission

Disable PC-Fax Transmission

Settings to Disable Transmission

Own Name and Destination Set

Other Settings

Default Address Setting

I-Fax Default Settings

I-Fax Send Settings

I-Fax Receive Settings

Allow/Reject Mail or Domain

Name Setting

Fax Default Settings

Fax Send Settings

Fax Receive Settings

Allow/Reject Number Setting

Fax Polling Security

Other Settings

SSL Settings IPsec Settings IEEE802.1X Setting

Data Receive/Forward List Metadata Set List

Web Settings List

Storage Backup Device Cloning

Restore Factory Defaults

Store Current Configuration

Restore Configuration

Document Output Options

Automatic Deletion of File Settings

Administrator Settings List

Image Sending Activity Report

Scan Settings

I-Fax Settings

Fax Settings

Document Filing Settings

List Print (Administrator)

Security Settings

Enable/Disable Settings

Change Administrator Password

Product Key

Data Backup

Storing/Callling of System Settings

External Account Setting USB Driver Settings

Animation Play Speed Setting

Sharp OSA Settings

* This menu shows the overall structure of the

system settings. For detailed setting items, see

"7. SYSTEM SETTINGS" in the Operation

Guide.

Troubleshooting

109

This sections contains answers to frequently asked questions and explains

how to remove paper misfeeds.

XFREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 110

XREMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . 114

110

FREQUENTLY ASKED QUESTIONS

Making a copy of a non-standard size original

The procedure for making a copy of a payment slip or other non-standard

size original is explained below.

The "Centring" special mode of copy mode can be selected to position the

copied image in the centre of the paper.

(25-432)

200

Y150

igi

ze Inpu

KCance

(25-297)

1 Place the originals. 2 Enter the original size.

From the base screen of copy mode,

touch [Original] then [Size Input].

If the X dimension

(width) of the

document is less than

140 mm (5-1/2") or

the Y dimension

(height) is less than

131 mm (5-5/32"),

place the original on

the document glass.

For a thin original,

use "Slow Scan

Mode".

Paper Select

Cancel

Plain

Pre-Punched

Heavy Paper 1

Pre-Printed

Colour

Heavy Paper 2

Glossy Paper

Recycled

Thin Paper

Transparency

Letter Head

Labels

Tab Paper

Envelope

Heavy Paper 1: 106 - 209 g/m

(28 lbs.bond, -110 lbs.index)

Bypass Tray Type/Size Setting

Select the paper type.

Heavy Paper 2: 210 - 256 g/m

(110 - 140 lbs.index)

Paper Select

Paper Tray Bypass Tray

Recycled

Plain

2. A4R

3. B4

4. A3

Plain

A4 Plain

3 Place paper in the bypass tray.

4 Select the bypass tray.

From the base screen of copy mode,

touch [Paper Select] and then "Bypass

tray paper type".

Type : Recycled

Size : A4

The bypass tray is used here to copy

onto paper that is not loaded in any of

the paper trays of the machine.

111

Printing on an envelopes

The procedure for printing on an envelope is explained below. Only the

name and address side of an envelope can be printed on.

It is recommended that you do a test print to check the print result before

using an envelope.

Type

Size

Fixed Paper Side Disable Duplex

Paper Property

Bypass

Feeding Approved Job

Disable Staple Disable Punch

Envelope

COM-10

Tray Settings

Copy Print Fax I-Fax Doc. Filing

Change

Back

1 Place paper in the bypass tray.

2 Tray Settings.

Type : Envelope

Size : Select the envelope size

Print on the name

and address side

(1) (2) (3)

(4)

(5)

3 Select settings in the printer driver.

(2) Select the size of the envelope in

"Paper Size".

(3) Select "Bypass Tray" from "Paper

Source" in "Paper Selection".

(4) Select [Envelope] in "Paper Type".

If needed, select the "Rotate 180 degrees"

checkbox ( ) in "Image Orientation" on the

[Main] tab.

112

Changing the paper size used for a print job

When the size of paper specified for a print job is not loaded in any of the

machine's paper trays, follow the steps below to change the paper size.

Paper Empty

Computer01 020 / 000 Paper Empty

Copy 002 / 000 Waiting

1234567890 001 / 000 Waiting

Detail

Spool

Complete

Stop/Delete

Print Job

Job Queue Sets / Progress Status

Scan to Fax Job

Priority

Job Queue

Copy

Internet Fax

020 / 001 Copying

Detail

Computer01 020 / 000 Paper Empty

Colour / B/W: Full Colour

Output:

Paper: A5

Plain

Special

Modes:

Paper Select

1 Check details on the job.

Press the [JOB STATUS] key on the operation panel to

display the job status screen.

Select the job whose status is [Paper Empty] and touch

the [Detail] key.

To delete the job, you can press the [Stop/Delete] key.

Check the paper size specified for the job in the detail

screen, and touch the [Paper Select] key.

Paper Select

Paper Tray Bypass Tray

Plain

2. A4R

3. B4

4. A3

Plain

A4 Plain

2 Change the paper size used for the job.

Select the paper size on which you wish to print the job

from the set paper sizes.

To avoid cutting off part of the image, select a paper size

that is larger than the paper size specified for the job.

113

Adjusting the volume of the ringer

If the ringing sound made when the machine receives a fax is too loud or too

soft, follow the steps below to adjust the volume.

The fax ringer volume is adjusted in the system settings (administrator).

Press the [SYSTEM SETTINGS] key on the operation panel,

touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] -

[Speaker Settings] - [Ringer Volume] in that order, and then select the

desired volume.

Checking the machine's communication record

To check the machine's record of communication using the image send

function, follow the steps below to print the image sending activity report.

The image sending activity report is printed from the system settings

(administrator).

Press the [SYSTEM SETTINGS] key on the operation panel,

and then touch [List Print (Administrator)] - [Image Sending Activity

Report] to print the report.

114

REMOVING MISFEEDS

When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing

and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched,

instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the

message will automatically clear.

The blinking mark in the image at left indicates the approximate position of the misfeed.

Touch the [Information] key to display the following

screen.

(A) Instructions for removing the misfeed appear

here.

(B) Animation showing what to do.

(D) This closes the information screen.

The information screen cannot be closed until the

misfeed is removed.

For detailed procedures for removing misfeeds, see "REMOVING MISFEEDS" in "8. TROUBLESHOOTING" in

the Operation Guide.

sfeed has occurred

nformat

Exi

Open the center cover and remove the m

sfed or

nals

eed

Bac

(C)

(B)

(A)

(D)

Misfeed location

• While the message appears, printing and scanning cannot be resumed.

• If the message does not clear even after the misfeed has been removed, the causes below are possible. Check

once again.

- The misfeed was not correctly removed.

- A torn piece of paper remains in the machine.

- A cover or unit that was opened or moved to remove the misfeed was not returned to its original position.

115

Please note

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®. The screens may

vary depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS

X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please

contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem

is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its

options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due

to use of the product.

• This manual contains references to the fax function. However, please note that the fax function is not available in some

countries and regions.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as

allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-5000N.

For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual

machine due to product improvements and modifications.

About the colour adjustments menu

Images depicting "Colour Adjustments" in the special modes of copy mode are shown below.

For details on "Colour Adjustments", see "[Colour Adjustments] KEY" in "2. COPIER" in the Operation Guide.

RGB Adjust Sharpness

Suppress Background Colour Balance

Brightness Intensity

Green G+

Red R+

Blue B+ SoftSoft SharpSharp

CCCyan+Cyan+ MMMagenta+Magenta+

YYYellow+Yellow+ KKBlack+Black+

DarkerDarker BrighterBrighter Intensity -Intensity - Intensity +Intensity +

PRINTED IN FRANCE

TINSE4335GHZZ

MX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide

Quick Start Guide

Sharp MX 5000N 4100N/4101N/5000N/5001N Operation Manual Quick Start Guide GB User To The A0007e3c F441 4c0c 9ca5 3d118faa2e7f

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