Sharp MX M503U M363U/M453U/M503U Operation Manual Quick Start Guide GB User To The 40c6ebe3 0393 4b2d 9507 Ffcc7f4c2eaa

User Manual: Sharp MX-M503U to the manual

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MODEL:

Faxing

Using the fax function.

Before using the machine

Functions of the machine and

procedures for placing originals and

loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard

drive.

System settings

Configuring settings to make the

machine easier to use.

Troubleshooting

Frequently asked questions and

how to clear paper misfeeds.

MX-M363U

MX-M453U

MX-M503U

DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Start Guide

Quick Start Guide

Quick Start Guide

Keep this manual close at hand for reference

whenever needed.

OPERATION MANUALS AND HOW TO USE THEM

3 printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

Quick Start Guide

(this manual)

Please read when the printer

expansion kit is installed.

Software Setup

Guide

To learn the parts of the machine and how to use them

To load paper

Before using the machine (page 7)

To make a copy

Copying (page 21)

What is document filing?

What is it used for?

Document filing (page 87)

To print a file

Printing (page 41)

To send a fax

Faxing (page 53)

What are the system settings?

System settings (page 95)

Frequently asked questions and how to

clear paper misfeeds

Troubleshooting (page 101)

This manual provides

easy-to-understand

explanations of the functions of

the machine in a single

manual.

The explanations in this manual

focus on frequently used

functions. For special functions,

troubleshooting, and detailed

procedures for using the

machine, see the manuals in

PDF format.

Explains the procedures for installing the

printer driver and scanner driver.

Please read before

using the machine.

Safety Guide

Contains important safety information

and the specifications of the machine.

These manuals are combined for environmental protection.

To send a scanned image

To use Internet fax

Scanning (page 71)

1

Manuals in PDF format

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of

contents.

"I want to..." lets you jump to an explanation based on what you want to do. For

example, "I use the copier function often, so I'd like to save paper".

Use either table of contents as appropriate based on what you want to know.

BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

SYSTEM SETTINGS

TROUBLESHOOTING

For detailed

information

* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems

Incorporated is required. Adobe® Reader® can be downloaded from the following URL:

http://www.adobe.com/

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide

in PDF format. The Operation Guide is on the CD-ROM that accompanies the machine.

The "MX-M363U/M453U/M503U

Series Operation Guide" CD-ROM

that accompanies the machine

contains the Operation Guide.

The contents of the Operation Guide are as follows:

Operation Guide

2

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the printer test page in the system settings.

1Press the [SYSTEM SETTINGS] key.

2Select the all custom setting list in

the touch panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Printer Test Page] key.

(3) Change the page with the key

and touch the [NIC Page] key.

The IP address is shown in the list that is

printed.

SYSTEM

SETTING

S

System Settings

Total Count Default Settings List Print

(User)

Address Control Fax Data

Receive/Forward

Document Filing

Control USB-Device Check

Paper Tray

Settings

Printer Condition

Settings

Admin Password Exit

System Settings

List Print (User)

All Custom Setting List

Printer Test Page

Sending Address List

OK

1/2

System Settings

Printer Test Page

NIC Page

OK

2/2

(1)

(2)

(3)

3

ACCESSING THE WEB SERVER IN THE

MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web

browser on your computer.

Opening the Web pages

Access the Web server in the machine to open

the Web pages.

Start a Web browser on a computer that is

connected to the same network as the machine

and enter the IP address of the machine.

Recommended Web browsers

Internet Explorer: 6.0 or higher (Windows®)

Netscape Navigator: 9 (Windows®)

Firefox: 2.0 or higher (Windows®)

Safari: 1.5 or higher (Macintosh)

The Web page will appear.

The machine settings may require that user

authentication be performed in order to open the Web

page. Please ask the administrator of the machine for

the password that is required for user authentication.

4

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .28

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Before using the machine

Copying

Printing

5

BASE SCREEN OF FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .64

SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .82

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Faxing

Scanning

6

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Document filing

System settings

Troubleshooting

Before using the machine

Before using the machine

7

This section provides general information about the machine, including the

names and functions of the parts of the machine and its peripheral devices,

and the procedures for placing originals and loading paper.

XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13

XPLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14

XCHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15

8

PART NAMES AND FUNCTIONS

(1) Automatic document feeder

This automatically feeds and scans multiple originals.

Both sides of 2-sided originals can be scanned at

once.

(2) Document feeder tray

Place the originals in this tray when using the

automatic document feeder.

(3) Operation panel

(4) Output tray (centre tray)

Copy jobs and print jobs are delivered to this tray.

(When a finisher or saddle stitch finisher is installed,

the output tray (centre tray) cannot be used.)

(5) Saddle Stitch Finisher*

This can be used to staple output. The machine is

also equipped with the staple function, which folds

paper and staples it at the centre, and the fold

function, which folds paper in half. A punch module

can be installed to punch holes in output.

(6) Finisher (large stacker)*

This can be used to staple output.

(7) Punch module*

This is used to punch holes in output.

(8) Tray 1 / Tray 2

Up to 500 sheets of paper (80 g/m2 (21 lbs.)) can be

loaded in each tray.

(9) Tray 3 (when a stand/1 x 500 sheet paper drawer

or stand/2 x 500 sheet paper drawer is installed)*

This holds paper. Up to 500 sheets (80 g/m2 (21 lbs.))

of paper can be loaded.

(10) Tray 4 (when a stand/2 x 500 sheet paper drawer

is installed)*

This holds paper. Up to 500 sheets (80 g/m2 (21 lbs.))

of paper can be loaded.

(11) Tray 5 (when a large capacity tray is installed)*

Up to 3500 sheets (80 g/m2 (21 lbs.)) of paper can be

loaded. When a stand/1 x 500 sheet paper drawer is

installed, this is tray 4.

(12) Finisher*

This can be used to staple output. A punch module

can be installed to punch holes in output.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide.

Some options may not be available in some countries and regions.

(1) (2) (3) (4)

(8)(6) (7) (9) (11) (12)

(10)(5)

9

(13) Document glass

This is used to scan books and other originals that

cannot be scanned using the automatic document

feeder.

(14) Main power switch

This is used to power on the machine.

When using the fax or Internet fax functions, keep this

switch in the "on" position.

(15) Front cover

Open to replace a toner cartridge.

(16) Bypass tray

Special types of paper can be fed from the bypass

tray.

(17) Exit tray unit (right tray)*

When installed, output can be delivered to this tray.

(18) USB connector (type A)

This is used to connect a USB memory or other USB

device to the machine.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide.

Some options may not be available in some countries and regions.

(14) (15) (16) (17) (18)(13)

10

OPERATION PANEL

JOB STATUS

IMAGE SEND

DOCUMENT

FILING

COPY

PRINT

READY

DATA

DATA

LINE

SYSTEM

SETTINGS

Ready to scan for copy.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

2-Sided Copy

Original

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Plain

A4R

B4

A3

A4

A4

A4

Touch panel

Messages and keys appear.

Operations are performed by directly

touching the keys with your fingers.

[JOB STATUS] key

Press this key to view the job

status screen. You can check

the status of jobs and cancel

jobs in the job status screen.

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received

and lights steadily while printing is taking

place.

[SYSTEM SETTINGS] key

Mode select keys

Use these keys to change the mode displayed in the touch panel.

The indicator of the selected key lights up.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, press this

key to select document filing mode.

[IMAGE SEND] key

When you wish to use the scan or fax functions, press this key to select

network scanner / fax mode.

· LINE indicator

This lights up during transmission or reception in fax mode. The

indicator also lights up during transmission in scan mode.

· DATA indicator

When a received fax cannot be printed because of a problem such as

out of paper, the indicator blinks. The indicator lights steadily when

there is data that is waiting to be transmitted.

[COPY] key

When you wish to use the copy function, press this key to select copy

mode. You can hold down the [COPY] key to check the total page count

and how much toner remains.

Press this key to display the

system settings screen. The

system settings can be

adjusted to make the machine

easier to use, such as

configuring paper tray settings

and storing addresses.

Function key

To use the Sharp OSA function, press this

key to switch to Sharp OSA mode.

11

LOGOUT

Main power indicator

[CLEAR ALL] key

Press this key to redo an operation from

the beginning.

All settings will be cleared and

operation will return to the initial state.

Numeric keys

These are used to enter the number of

copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled,

press this key to log out after using the

machine. When using the fax function,

this key can be pressed to send tone

signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program

when using the copier function. When

using the fax function, press this key to

dial using a program.

Use this key to activate power save mode. The

[POWER SAVE] key blinks when the machine is in

power save mode. This key is also used to

deactivate power save mode.

[START] key

Use this key to copy or scan an

original.

This key is also used to

send a fax in fax mode.

This indicator lights when the

main power is switched on.

[POWER] key

Use this key to turn the

machine power on and

off.

[POWER SAVE] key

[STOP] key

Press this key to stop a copy job or scanning of

an original.

[CLEAR] key

Press this key to return

settings such as the number

of copies to "0".

12

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the

touch keys are explained below.

Using general keys

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key. You can also directly touch a numeric value display key to change a number with the

numeric keys.

Ready to scan for copy.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Job Queue Sets / Progress Status Spool

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

Job Queue

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

0312345678

1

2

3

4 002 / 000 Waiting

1/1

2-Sided Copy

Original

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Plain

A4

A4

A3

A4

A4R

B4

Settings related to the

original are generally

grouped together on the

left side of the base

screen.

This indicates that an original has

been placed in the automatic

document feeder.

The size of the original appears

automatically.

This appears when one or more

special modes are selected.

Touch the icon to check what

modes are selected.

Advanced settings are grouped here.

You can have frequently used touch

keys displayed as shortcuts in this

position.

Settings related to output are generally

grouped together on the top right side

of the base screen.

A selected job can be given priority and

run ahead of other jobs, or a job

waiting in the queue can be cancelled.

Jobs are displayed as a list of touch

keys. The job keys appear in the order

that they will be run. A job key can be

touched to select it.

The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of

the job status screen appears, and this can be touched to bring the screen to the front.

This shows the status of the paper trays on the machine.

You can

check the paper size, paper type and amount of paper remaining.

The currently selected tray is highlighted.

A4

Special Modes OK

2/4

Covers/Inserts

Book Copy Tab Copy Card Shot

Transparency

Inserts Multi Shot

(1)

System Settings

Auto Clear Setting

Set the time for auto clear.

60

OK

Cancel Timer

(10~240)

sec.

(2)

(3)

13

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User

authentication is initially disabled.

When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and

password. Ask the administrator of the machine for the information that is required to log in.

For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in

the Operation Guide.

Login by user number

Login by login name and password*

* Does not appear when the printer expansion kit with hard drive is not installed.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the

[LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT]

key ( ) functions as a numeric key at this time.

If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto

clear activates, logout automatically takes place.

This method requires that you log in by entering your

user number (5 to 8 digits), which is stored in the

system settings of the machine.

This method requires that you log in by entering your

login name, password, and the login destination,

which are stored in the system settings of the

machine. Depending on how the machine

administrator has configured the system settings, an

e-mail address may also be used for authentication.

Admin Login

Enter your user number.

OK

Please enter your login name /

password.

User Authentication

Login Name

User Name

Login Locally

Password

Auth to:

OK

14

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the

trouble of manually feeding each original.

For originals that cannot be scanned using the automatic document feeder, such as a book or a document with

notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray.

Make sure an original has not been placed on the document glass.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder.

After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original

will be copied black, causing excessive use of toner.

Place the originals face up with the edges

aligned evenly.

The indicator line indicates approximately

how many originals can be placed. The placed

originals must not be higher than this line.

Adjust the original guides

to the width of the originals.

Place the original

face down.

Place the original face down.

Align the top left corner of the

original with the tip of the

mark in the far left corner of the

glass.

To place a thick original such as

a book, push up the far edge of

the automatic document feeder

and then close the automatic

document feeder slowly.

15

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below.

For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"

• Safety Guide, "SPECIFICATIONS"

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up.

However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.

Bypass tray and tray 5

Load the paper with the print side face down.

However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.

* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face

up in trays 1 to 4; face down in the bypass tray and tray 5).

(6)

(1)

(2)

(3)

(4)

(5)

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

16

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine

to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,

the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.

Do not load as shown below.

Gently pull out the paper tray.

If paper remains in the tray, remove it.

Insert the paper with the print side face

up.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Insert the paper and then gently push the

tray into the machine.

Move the two guides on the tray. For

example, move the guides from B4

(8-1/2" x 14") to A4 (8-1/2" x 11").

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

17

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

1Press the [SYSTEM SETTINGS] key.

2Configure the tray settings in the

touch panel.

Some of the settings only appear when you

have administrator rights.

(1) Touch the [Paper Tray Settings]

key.

(2) Touch the [Tray Settings] key.

(3) Touch the [Tray 1] key.

(4) Touch the [Recycled] key.

(5) Touch the [Auto-AB] key.

For more information, see "Paper Tray

Settings" in "7. SYSTEM SETTINGS" in

the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper

settings for tray 1 to A4 (8-1/2" x 11")

recycled paper.

SYSTEM

SETTING

S

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

Fax Data

Receive/Forward

List Print

(User)

USB-Device Check

Exit

System Settings

Paper Tray Settings

Auto Tray Switching

Tray Settings

Paper Type Registration

OK

System Settings

Paper Tray Settings

Tray 1

Print Copy Fax I-Fax Doc.

Filing

Type / Size

Plain / Auto-AB

OK

1/6

Fixed Paper Side

Disable Duplex

Disable Staple

Disable Punch

System Settings

Tray 1 Type/Size Setting

Type Size

Recycled

OKType

Manual

2/3

System Settings

Tray 1 Type/Size Setting

Select the paper type.

Plain Pre-Printed Recycled Letter Head

Pre-Punched

Heavy Paper

Colour

Cancel

1/2

1/3

2/3

Auto-AB

Auto-Inch

Admin Password

11x17,8 x14,8 x11

8 x11R,7 x10 R

1

2

1

4 1

2

1

2

1

2

A3,A4,A4R,B4,B5

B5R,216x330(8 x13)

1

2

(1)

(2)

(3)

(6)

(4)

(5)

18

Loading paper in other trays

Bypass tray

Place paper that is A5 (7-1/4" x 10-1/2") or smaller

in the horizontal orientation.

Only the address side of envelopes can be printed on.

Place envelopes with the address side face down.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.

For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE

USING THE MACHINE" in the Operation Guide.

When loading A3W, A3 or B4 size paper, pull out

the tray extension.

The maximum number of sheets that can be loaded

in the bypass tray is approximately 100 for plain

paper and approximately 20 for envelopes.

The side to be

copied on must

be face down!

Example: Loading an envelope

19

Large capacity tray

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face

down.

Fan the paper well before inserting it.

Otherwise, multiple sheets may feed at

once and cause a misfeed.

Insert the paper and then gently push the

tray into the machine.

Indicator line

The indicator line indicates the maximum

height of the paper that can be loaded in

the tray. When loading paper, make sure

that the stack is not higher than the

indicator line.

Do not load as shown below.

Copying

Copying

21

This section explains the basic procedures for using the copier function.

This section also introduces the various types of copying that can be

performed using the special modes.

XBASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 22

XMAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

X2-SIDED COPYING (Automatic Document Feeder) . . 24

XCOPYING ON SPECIAL PAPER (Bypass Copy). . . . . 25

XSELECTING THE EXPOSURE AND IMAGE TYPE . . . 27

XFITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 28

XENLARGEMENT/REDUCTION (Preset Ratios /

Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

XINTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 30

XSTORING COPY OPERATIONS (Job Programs) . . . . 31

XSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34

XCONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35

22

BASE SCREEN OF COPY MODE

Press the [COPY] key in the Operation panel to open the base screen of copy mode.

Select copy settings in the base screen.

(1) [Job Detail Settings] key

Touch this key to select original settings, paper

settings, and special modes.

(2) [Exposure] key

This shows the current copy exposure and exposure

mode settings. Touch this key to change the

exposure or exposure mode setting.

(3) [Copy Ratio] key

This shows the current copy ratio. Touch this key to

adjust the copy ratio.

(4) Output display

When one or more output functions such as sort,

group, staple sort, or saddle stitch have been

selected, this shows the icons of the selected

functions.

(5) Original feed display

This appears when an original is inserted in the

automatic document feeder.

(6) Original size display

This shows the size of the original.

When the original size is set manually, the display

shows "Manual". When an original is not placed,

nothing appears.

(7) Paper select display

This shows the size of paper loaded in each tray and

the amount of paper remaining .

The selected tray is highlighted.

For the bypass tray, the paper type appears above

the paper size.

(8) Number of copies display

This shows the number of copies set.

(9) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(10) [Output] key

Touch this to select an output function such as sort,

group, offset, staple sort, saddle stitch, punch, or fold.

(11) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(12) [Heavy] display

This appears when one of trays 1 to 4 is selected and

the paper type set for that tray is "Heavy 1".

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

Heavy

Original

A4

2.

1.

3.

4.

5.

A3

A4

B4

A4R

A4

A4

(1)

(2)

(3)

(7)

(5)

(8)

(4)

(11)

(12)

(9)

(10)

(6)

23

MAKING COPIES

This is the most basic procedure for making copies.

1Press the [COPY] key.

The base screen of copy mode appears.

2Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

3Set the number of copies and then

press the [START] key.

1-sided original

1-sided copy

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4R

B4

A3

A4

A4

COPY

The side to be scanned must be face up!

Cancel copying

Cancel scanning

Correct sets

24

2-SIDED COPYING

(Automatic Document Feeder)

You can use the automatic document feeder to make automatic

2-sided copies without the bother of manually turning the originals over

and re-inserting them.

This section explains how to copy 1-sided originals onto both sides of

the paper.

1Place the originals.

2Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3Set the number of copies and then

press the [START] key.

1-sided original

2-sided copy

The side to be scanned must be face up!

Ready to scan for copy.

2-Sided Copy

Original

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

2-Sided Copy OK

Binding

Change

A3

Plain

A4

A4

A4

A4R

B4

(1)

(3)

(2)

Cancel copying

Cancel scanning

Correct sets

25

COPYING ON SPECIAL PAPER

(Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper,

envelopes, and tab paper.

This section explains how to load A4 heavy paper in the bypass tray.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Insert paper in the bypass tray.

3Select settings in the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(3) Touch the paper type key of the

bypass tray.

Here the [Plain] key has been touched.

(4) Touch the [Heavy Paper] key.

Original

Copy on heavy paper

The side to be scanned must be face up!

The side to be

copied on must

be face down!

Paper Select OK

Plain

Plain

Plain

Plain

Plain

2-Sided Copy

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

Auto

Original Paper Select

Special Modes

Copy Mode

Bypass Tray Type/Size Setting

Select the paper type.

Plain Pre-Printed

Heavy Paper

Pre-Punched Colour

Recycled

Thin Paper

Transparency

Labels

EnvelopeTab Paper

Letter Head

Cancel

1/2

1/3

2.

3.

4.

1.

8 x11

1

/

2

Auto

A4

A3

A4

B4

A4R

A4

(3)

(4)

(2)

(1)

26

Selecting a tray

Select settings in the touch panel.

(Continued)

(5) Touch the [Auto-AB] key.

(6) Touch the [OK] key.

(7) Touch the bypass tray key.

(8) Touch the [OK] key.

4Set the number of copies and then

press the [START] key.

To select paper, touch the [Paper Select] key or the

image of the machine in the base screen of copy

mode.

Touch a key to select a tray.

(A) Touch to select one of trays 1 to 4.

(B) Touch to select the bypass tray.

(C) Touch to set the type of paper in the bypass tray.

(D) Touch to select tray 5 (large capacity tray).

Paper Select OK

Pre-Printed

2.

3.

4.

Heavy paper

Plain

Plain

Plain

Copy Mode

Bypass Tray Type/Size Setting

Type

Heavy Paper

Manual

OKType

2/3

1. Plain

Size

A3W,A3,A4,A4R,A5R,B4

B5,B5R,216x330(8 x13)

11x17,8 x11

X420 Y297

12x18,11x17,8 x14

8 x11,8 x11R,5 x8 R

7 x10 R,A3,A4,B4,B5

1

/

2 1

/

2

1

/

2

1

/

2

1

/

2

1

/

2

1

/

2

1

/

4

1

/

2

Custom Size

A4

Auto-Inch

Auto-AB

A3

A4R

A4

B4

(7)

(5)

(6)

(8)

Cancel copying

Cancel scanning

Correct sets

Ready to scan for copy.

2-sided Copy

0

Output

Special Modes

File

Quick File

Full colour

Colour mode

2.

3.

5.

4.

1.

A3

Auto

Exposure

100%

Copy Ratio

Paper Select OK

1.

2.

3.

A3

4.

Plain

Plain

Plain

Plain

Plain

Plain

A4

A4R

B4

A4

A4

Plain

A4

A4R

B4

A4

5.A4

(C)

(D)

(A)

(B)

27

SELECTING THE EXPOSURE AND IMAGE

TYPE

You can specify the original image type to obtain a clearer copy.

The example of making a copy of a map is explained below.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select exposure settings in the touch

panel.

(1) Touch the [Exposure] key.

(2) Use the keys to switch through

the screens.

(3) Touch the [Map] key.

(4) Darken the exposure with the

key.

Nine levels are available for the exposure.

Darken the exposure with the key,

and lighten the exposure with the key.

(5) Touch the [OK] key.

3Set the number of copies and then

press the [START] key.

Light original

Exposure adjustment

The side to be scanned must be face up!

Ready to scan for copy.

2-Sided Copy

Original

0

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Exposure OK

1/2

Text

Auto

Photo

Printed

Photo

Text/Photo

Text/

Prtd.Photo

Manual

Exposure OK

2/2

Map

Scan

Resolution

Manual

Plain

Manual

531

531

2.

3.

4.

1.

A4

A3

A4

B4

A4R

A4

(1)

(2)

(3)

(5)

(4)

Cancel copying

Cancel scanning

Correct sets

28

FITTING THE COPY IMAGE TO THE

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic

enlargement/reduction.

This section explains how to copy an A4 original onto A3 paper.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select automatic ratio selection in

the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(3) Touch the tray that has the desired

paper size.

(4) Touch the [OK] key.

(5) Touch the [Job Detail Settings] key

to close the job detail settings

screen.

(6) Touch the [Auto Image] key.

3Set the number of copies and then

press the [START] key.

A4

A3

The side to be scanned must be face up!

1

/

2

2-Sided Copy

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

A4

Plain

Auto

Original Paper Select

Special Modes

Paper Select OK

Plain

Plain

Plain

Plain

Plain

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio Auto

Image

Job Detail

Settings

Auto Auto A4

A4

2.

1.

3.

A3

4.

A4R

A4

B4

Original

2.

3.

4.

1.

A4R

A3

A4

B4

A4R

A4

Plain

(2)

(3)

(1)

(6)

(4)

(5)

Cancel copying

Cancel scanning

Correct sets

29

ENLARGEMENT/REDUCTION

(Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio

and/or adjust the ratio in increments of 1%.

As an example, this section explains how to reduce the image to 55%.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select the ratio in the touch panel.

(1) Touch the [Copy Ratio] key.

(2) Change the ratio menu.

(3) Touch the [50%] key.

(4) Set the copy ratio to 55% with the

key.

The ratio can be adjusted in increments of

1%. Touch the key to make the ratio

smaller, or the key to make the ratio

larger.

(5) Touch the [OK] key.

3Set the number of copies and then

press the [START] key.

Original

Ratio-specified copy

55%

The side to be scanned must be face up!

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Copy Ratio OK

Auto Image Menu XY Zoom

Zoom 200%

25% 50% 400%

100%

55

%

12

Original

Plain

2.

3.

4.

1.

A4

A4R

B4

A3

A4

A4

OK

Zoom

100%

100

%

2

1

70%

B4

A3

B5

A4

B5

B4

A5

A4

A4

A3

B5

B4

115%

122%

141%

81%

86%

B5

B4

A4

A3

A5

A4

B5

B4

B5

A4

B4

A3

Copy Ratio

Auto Image Menu XY Zoom

(1)

(3)

(5)

(4)

(2)

Cancel copying

Cancel scanning

Correct sets

30

INTERRUPTING A COPY RUN

(Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and

perform a copy job that you wish to prioritize.

This feature is useful when you need to make an urgent copy during a

long copy run.

1Touch the [Interrupt] key while the

machine is printing.

The [Interrupt] key appears in the base screen

while the machine is printing.

2Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

3Set the number of copies and then

press the [START] key.

The interrupted copy job will resume when the

copy job is finished.

Printing Interrupt

Original

Copies in progress from tray 1.

Ready to scan for next copy job.

2-Sided Copy

5

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Interrupt

Plain

2.

3.

4.

1.

A4R

B4

A3

A4

A4

The side to be scanned must be face up!

Cancel copying

Cancel scanning

Correct sets

31

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed.

When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings

each time you need to use them.

Storing a job program

Using a job program

1Press the [#/P] key ( ).

2Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key in which you want to

store a job program.

Touch any key that is not highlighted.

Keys that have a job program stored are

highlighted.

(3) Select the copy settings that you

wish to store.

(4) Touch the [Program Name] key.

A text entry screen appears. Enter a name

for the program.

(5) Touch the [OK] key.

1Press the [#/P] key ( ).

Place the original.

4

8

3

7

2

6

1

5

1/6

Store/DeleteRecall

Press program number.

Job Programs

2-Sided Copy

Output

Program Name

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

To store, make selections and press

[OK], to delete, press [Cancel]. Cancel OK

Original

4

8

3

7

2

6

1

5

1/6

Store/DeleteRecall

Press program number.

Job Programs Exit

Exit

Plain

2.

3.

4.

1.

A4

A4R

B4

A3

A4

A4

(2)

(1)

(3)

(5)

(4)

32

Deleting a job program

2Touch the key of the desired job

program.

After selecting the job program, set the number

of copies and press the [START] key to begin

copying.

1Press the [#/P] key ( ).

2Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key of the job program

that you wish to delete.

Touch a key that is highlighted.

Keys that have a job program stored are

highlighted.

(3) Read the displayed message and

touch the [Delete] key.

(4) Touch the [Exit] key.

4

8

3

7

2

6

1

5

1/6

Store/DeleteRecall

Press program number.

Job Programs Exit

A job program has been already stored

in this location.

Cancel Delete Store

4

8

3

7

2

6

1

5

1/6

Store/DeleteRecall

Press program number.

Job Programs

4

8

3

7

2

6

1

5

1/6

Store/DeleteRecall

Press program number .

Job Programs Exit

Exit

4

8

3

76

2

1

5

1/6

Store/DeleteRecall

Press program number.

Job Programs Exit

(3)

(2)

(1)

(4)

33

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs.

This section introduces the types of copies that can be made with the special modes. (The procedures for using

each special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "2. COPIER" in the Operation

Guide.

Special modes

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu consists of four screens. Use the

keys to switch through the screens.

Touch the [Special Modes] key in the base screen to

open the special modes menu. (You can also open

the special modes menu by touching the [Special

Modes] key that appears after the [Job Detail

Settings] key is touched.)

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

Note that the keys that appear will vary depending on what peripheral devices are installed.

The keys that appear vary by country and region and the peripheral devices that are installed.

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

2.

3.

4.

1.

B5

A4

B4

A3

A4

A3

A4

B4

A4R

A4

1st screen 2nd screen

3rd screen 4th screen

When the [Image Edit] key is touched in the 3rd screen, the

following menu opens.

Special Modes OK

1/4

Margin Shift

Pamphlet Copy

Erase

Tandem

Copy

Dual Page

Copy

Job

Build

Special Modes OK

2/4

Covers/Inserts

Book Copy Tab Copy Card Shot

Multi Shot

Transparency

Inserts

Special Modes OK

3/4

Stamp

File Quick File Proof Copy

Image Edit Sharpness

Special Modes OK

4/4

Mixed Size

Original

Original

Count

Slow Scan

Mode

Image Edit OK

Photo Repeat Multi-Page

Enlargement

Mirror

Image

B/W

Reverse

Centring

A3

Full Bleed

34

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.

Although the specific settings for each special mode vary, the general procedure is the same.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Shifting the left margin by 15 mm will be

explained as an example.

(3) Select 15 mm for the front side and

15 mm for the reverse side using

the keys.

The margin shift position is initially set to

"Right".

To change the position to "Left" or "Down",

touch the corresponding key.

(4) Touch the [OK] key.

3Set the number of copies and then

press the [START] key.

The side to be scanned must be face up!

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Special Modes OK

1/4

Margin Shift

Pamphlet Copy

Erase

Tandem

Copy

Dual Page

Copy

Job

Build

Special Modes OK

OKCancel

Margin Shift

Right Left Down

Side 1 Side 2

15 15

(0~20)

mm

(0~20)

mm

Original

Plain

2.

3.

4.

1.

A3

A4

B4

A4R

A4

A4

(1)

(2)

(3)

(4)

Cancel copying

Cancel scanning

Correct sets

35

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Erasing peripheral shadows (Erase)

Copying each facing page of a bound document

(Dual Page Copy)

Making copies in pamphlet format (Pamphlet Copy)

Use this function to shift the image on

the copy to create binding margins.

This function is convenient when you

will be binding the copies with a string

or placing them in a binder.

Use this function to erase peripheral

shadows that occur when making

copies of books and other thick

originals.

Use this function to make separate

copies of the left and right pages of a

bound document such as a pamphlet.

In addition, two facing pages can be

copied to each side of one sheet of

paper.

Use this function to make copies that

can be folded into a pamphlet.

Pamphlet copy makes it easy to create

pamphlets.

When a saddle stitch finisher is

installed, the output is automatically

folded at the centre and stapled.

Without erase With erase

2

7

1

3

5

7

7

5

8

3

6

2

1

4

4

5

36

Copying a large number of originals at once (Job Build)

Using two machines to make a large number of

copies (Tandem Copy)

Using a different paper type for covers (Covers/Inserts)

Adding inserts when copying on transparency film

(Transparency Inserts)

A stack of originals higher than the

indicator line on the automatic

document feeder cannot be fed through

the feeder.

The job build function lets you divide

the stack of originals into sets, feed

each set, and copy the sets as a single

job.

You can divide a copy job between two

machines connected to the same

network.

This saves considerable time when

running a large copy job.

To use this function, the tandem

connection setting must be configured

in the system settings.

This function enables you to use a

different type of paper for the front and

back covers of a set of copies.

A different type of paper can also be

added as an insert at specified pages.

When copying onto transparency film,

this function inserts sheets of paper

between the sheets of transparency film

to keep them from sticking together.

4 sets

2 sets

2 sets

Back cover

Cover

Insert

Insert

Paper insert

Paper insert

Paper insert

37

Copying multiple pages onto one sheet of paper

(Multi Shot)

Copying a pamphlet (Book Copy)

Copying captions onto tab paper (Tab Copy)

Copying both sides of a card onto one sheet of

paper (Card Shot)

Use this function to copy two or four

original pages onto one sheet of paper.

Use this function to copy a book,

pamphlet, or other bound original. The

copies will be arranged in the same

pamphlet-style layout.

When a saddle stitch finisher is

installed, the output is automatically

folded at the centre and stapled.

Use this function to copy captions onto

the tabs of tab paper.

Use this function to copy the front and

reverse side of a card onto one sheet of

paper.

4

3

2

1

12

34

1

3

5

7

1

3

5

7

INDEX

INDEX

INDEX

Original Tab paper

Front

Back

38

Printing the date or a stamp on copies (Stamp)

Repeating photos on a copy (Photo Repeat)

Creating a large poster (Multi-Page Enlargement)

Inverting the image (Mirror Image)

Use this function to print the date, a

stamp, the page number, or text on

copies.

In addition, specific text can be added

to a copy as a watermark.

Use this function to print up to 24

copies of one photo on one sheet of

paper.

Use this function to enlarge a copy

image and print it using multiple sheets

of paper. The sheets of paper can be

attached together to form one large

copy.

Use this function to make a copy that is

a mirror image of the original.

04/04/2010

Date print Stamp

3

2

1

Planning Meeting

Page number Text

CONFIDENTIAL

Water mark

CONFIDENTIAL

39

Copying an A3 size original without cutting off the

edges (A3 Full Bleed)

Copying in the centre of the paper (Centring)

Reversing white and black in a copy (B/W Reverse)

Adjusting the sharpness of an image (Sharpness)

Checking copies before printing (Proof Copy)*

Use this feature to make a full-size copy

of an A3 original on A3W paper so that

the edges are not cut off.

The original must be placed on the

document glass.

Use this function to position the copy

image at the centre of the paper.

This is convenient when the image is

reduced or copied onto paper that is

larger than the original.

This function reverses black and white

in a copy to create a negative image.

Use this function to save toner when

copying an original with large black

areas.

Use this function to sharpen or soften a copy image.

An image of this function is shown at the end of this manual.

Regardless of the number of copies

specified, this function initially prints

only the first set. After you have

checked the first set, the remaining sets

are printed.

* Does not appear when the printer expansion kit with hard drive is not installed.

5 sets

1 set 4 sets

Check

40

Checking the number of scanned original sheets

before copying (Original Count)

Copying originals that are different sizes (Mixed Size

Original)

Copying thin originals (Slow Scan Mode)

The number of scanned original sheets

can be counted and displayed before

copying is executed. By allowing you to

check the number of original sheets

that were scanned, this helps reduce

the occurrence of copy mistakes.

For example, even when a B5 original

is mixed in with A4 originals, this

function lets you copy all originals at

once.

When used in combination with the

auto image function, the copies can all

be printed on the same size of paper.

This function lets you scan thin

originals, which are normally difficult to

handle, in the automatic document

feeder.

4 sheets

4

sheets

4 sheets

Check

Scan

originals

A4

B5

A4

B5

Printing

Printing

41

This section explains the basic procedure for printing using the printer

driver of the machine. The settings that can be selected in the printer driver

are also introduced.

The explanations of screens and procedures are primarily for Windows

Vista® in Windows® environments, and Mac OS X v10.4 in Macintosh

environments. The window varies depending on the operating system

version, the printer driver version, and the application.

The printer expansion kit is required to use the printer function.

XPRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

XCANCELLING PRINTING (AT THE MACHINE) . . . . . . 47

XSELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 48

XCONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 50

42

PRINTING

This section explains the basic procedures for printing.

The following example explains how to print an A4 size document from WordPad, which is a standard accessory

program in Windows.

To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS

ENVIRONMENT" in the Software Setup Guide.

For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF

THE MACHINE" in "3. PRINTER" in the Operation Guide.

Windows

1Select the print command in the

application.

(1) Open the [File] menu.

(2) Select [Print].

2Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 2000, the [Preferences]

button does not appear. Click the tabs in

the "Print" dialog box to adjust the

settings on the tabs.

In Windows 98/Me/NT 4.0, click the

[Properties] button.

(1)

(2)

(1)

(2)

43

3Select print settings.

(1) Click the [Paper] tab.

(2) Select [A4].

(3) Click the [OK] button.

4Click the [Print] button.

Printing begins.

In Windows 98/Me/NT 4.0, click the [OK]

button.

(1)

(3)

(2)

44

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the

settings. (Only in Windows)

1Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 2000, the [Preferences]

button does not appear. Click the tabs in

the "Print" dialog box to adjust the

settings on the tabs.

In Windows 98/Me/NT 4.0, click the

[Properties] button.

2Click the [Help] button.

The Help window will open to let you view

explanations of the settings on the tab.

To view Help for settings in a dialog box, click

the green text at the top of the Help window.

To view Help for a specific setting

Click the setting that you wish to learn about

and press the [F1] key. Help for that setting

will appear.

* To view Help for a particular setting in

Windows 98/Me/NT 4.0/2000/XP/

Server 2003, click the button in the

upper right-hand corner of the printer driver

window and then click the setting.

When the information icon ( ) appears

The icon can be clicked to show prohibited

combinations of functions and other

information.

(1)

(2)

45

The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9),

which is a standard accessory program on Macintosh computers.

To print from a Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be

connected to a network.

To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH

ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

Macintosh

1Open the page setup window in

TextEdit.

(1) Open the [File] menu.

(2) Select [Page Setup].

In Mac OS 9, select [Print] from the [File]

menu of SimpleText.

2Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Format for" menu is normally

[SCxxxxxx]. ("xxxxxx" is a sequence of

characters that varies depending on your

machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(1)

(2)

(1)

(2)

(3)

46

Printing a file

1Execute printing from TextEdit.

(1) Open the [File] menu.

(2) Select [Print].

In Mac OS 9, select [Print] from the [File]

menu of SimpleText.

2Select print settings and click the

[Print] button.

(1) Make sure the correct printer is

selected.

The machine name that appears in the

"Printer" menu is normally [SCxxxxxx].

("xxxxxx" is a sequence of characters

that varies depending on your machine

model.)

(2) Select print settings.

Click next to [Copies & Pages] and

select each setting that you wish to

configure from the pull-down menu. The

screen for the selected setting will

appear.

If the settings do not appear in Mac OS X

v10.5 to 10.5.5, click next to the

printer name.

In Mac OS 9, click next to [General]

and select a setting from the pull-down

menu. The screen for the selected

setting will appear.

(3) Click the [Print] button.

Printing begins.

(1)

(2)

(1)

(2)

(3)

47

CANCELLING PRINTING

(AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

1Press the [JOB STATUS] key.

2Select settings in the touch panel.

(1) Touch the [Print Job] tab.

(2) Change the print job status mode to

[Spool] or [Job Queue].

Touch this key to change modes. The

selected mode will be highlighted.

(3) Touch the key of the print job that

you wish to cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

JOB STATUS

Job Queue Sets / Progress Status Spool

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

Job Queue

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

0312345678

1

2

3

4 002 / 000 Waiting

1/1

No Yes

Computer01

Delete the job?

(1)

(3)

(4)

(2)

(5)

48

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured.

See "PRINTING" (page 42) for the procedure for opening the printer driver properties window and the basic

procedure for printing.

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the

paper (Fit To Paper Size)" as an example.

The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper

size. In this example, an A4 size image will be printed on A3 size paper.

The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in

the Operation Guide.

Windows

Select print settings.

(1) Click the [Paper] tab.

(2) Select [A4].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [A3].

Select the size of paper that you want to

print on.

(5) Click the [OK] button.

This completes the settings. Start printing.

(1)

(5)

(2)

(4)

(3)

49

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page

(N-Up Printing)" as an example.

This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of

printing two pages on one sheet of paper with borderlines is explained.

The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in

the Operation Guide.

Macintosh

Select print settings.

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

(1)

(2)

(3)

(4)

50

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Fitting the print image to the paper (Fit To Paper Size)

Printing multiple images on one page

(N-Up Printing)

Stapling printed pages (Staple)

Use this function to print on both sides of

the paper. You can use 2-sided printing to

reduce the number of printed sheets when

you are printing a large number of pages

or when you wish to conserve paper.

Use this function to enlarge or reduce the

print image to fit the paper size.

This is convenient for such purposes as

enlarging an A4 or letter size document to

A3 or ledger size paper to make it easier

to view, and to print when the same size of

paper as the print image is not loaded in

the machine.

Use this function to print multiple pages on

a single sheet of paper by reducing the

size of the print images.

This is convenient when you wish to show

an overall view of multiple pages or

conserve paper.

Use this function to staple printed output.

(When a saddle stitch finisher or finisher is

installed.)

4

3

2

1

13

A4 A3

4

3

2

1

12

34

51

Punching holes in output (Punch)

The machine also has these functions

For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the

Operation Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Adjusting line widths when printing (Line Widths Settings)

• Reversing the image (Mirror Image)

Image adjustment function

• Adjusting the brightness and contrast of the image (Image Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on tabs of tab paper (Tab Printing)

• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)

• Printing with the output folded in half (Fold)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Saving and using print files (Retention/Document Filing)

Use this function to punch holes in output.

(When a punch module and saddle stitch

finisher or finisher are installed.)

Faxing

Faxing

53

This section explains the basic procedures for using the fax function of the

machine. In addition, special modes that can be used with the fax function

are introduced.

The facsimile expansion kit is required to use the fax function.

XBASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 54

XSENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

XCHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 56

XCHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 57

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 58

XSTORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . 59

XFORWARDING RECEIVED FAXES (Fax Data

Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

XCONVENIENT DIALLING METHODS . . . . . . . . . . . . 62

XSENDING THE SAME FAX TO MULTIPLE

DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . 64

XSPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . 66

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . 67

XCONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . 68

54

BASE SCREEN OF FAX MODE

Press the [IMAGE SEND] key in the Operation panel to open the base screen of fax mode. If the fax screen does

not appear, touch the [Mode Switch] key.

Select fax settings in the base screen.

(1) [Mode Switch] key

Use this key to change the mode of the image send

function.

(2) [Image Settings] key

Touch this key to select image settings (exposure,

resolution, original size, and two-sided original) and

special mode settings.

(3) [Memory TX] key

This key is highlighted when a normal transmission

(memory transmission mode) is performed.

(4) [Direct TX] key

Touch this key to send a fax by direct transmission.

(5) This shows the currently selected fax reception

mode and the amount of free memory remaining.

(6) key

Touch this key to retrieve a destination using a search

number.*

* 4-digit number assigned to a destination when it is stored.

(3-digit when a hard drive is not installed.)

(7) [Speaker] key / [Pause] key / [Space] key

Touch this key to dial using the speaker.

When entering a fax number to be dialled, the key

changes to the [Pause] key. When entering a

sub-address, the key changes to the [Space] key.

(8) [Resend] key / [Next Address] key

The destinations of the most recent eight

transmissions by Scan to E-mail, fax and/or Internet

fax (including Direct SMTP address) are stored. To

select one of these destinations, touch the desired

destination. After a destination is selected, this key

changes to the [Next Address] key.

(9) [Address Book] key

Touch this key to dial using a one-touch key or group

key. When the key is touched, the address book

screen appears.

(10) [Sub Address] key

Touch this key to enter a sub-address and passcode

for F-code transmission.

(11) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(12) key

When "Hold Setting for Received Data Print" or

"Received Data Image Check Setting" is enabled in

the system settings (administrator), this will appear

when a fax is received.

(13) key

This key appears when a special mode or 2-sided

scanning is selected. Touch the key to display the

selected special modes.

Ready to send.

Address Book

Sub Address

Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Image

Settings

(13)(12)

(1)

(2)

(3)

(4)

(5)

(9)

(10)

(11)

(6) (7) (8)

55

SENDING A FAX

The basic procedure for sending faxes is explained below.

In fax mode, colour originals are sent as black and white images.

1Press the [IMAGE SEND] key.

The base screen of fax mode appears.

(When the fax function is not installed, the base

screen of scan mode appears.)

2Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

3Enter the fax number of the receiving

fax machine and press the [START]

key.

Original

Transmission result

Transmission

IMAGE SEND

Ready to send. Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Address Book

Sub Address

The side to be scanned must be face up!

Cancel scanningCorrect a mistake

56

CHANGING THE SIZE OF A FAX

The size of the original and the transmission size can be specified before transmission.

This is convenient when faxing an original that is small and difficult to read.

The procedure for faxing both sides of an A4 original at A3 size is explained below.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select the original size settings in

the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Original] key.

(3) Touch the [2-Sided Booklet] key.

This key is used to send a 2-sided original.

(4) Touch the [Send Size] key.

(5) Touch the desired send size key

(example: A3).

(6) Touch the [OK] key.

(7) Touch the [OK] key.

3Enter the fax number of the first

destination and press the [START]

key.

The side to be scanned must be face up!

OK

Fax

Original

Quick File

File

Special Modes

Sub Address

Address Book

Fax

Mode Switch

Image

Settings

Direct TX

Memory TX

Auto Reception

Fax Memory:100%

Auto

Exposure

Standard

Resolution

Original Special Modes

2-Sided

Booklet

2-Sided

Tablet

Scan Size Send Size

Auto

100%

Image Orientation

OK

Fax

Original

2-Sided

Booklet

2-Sided

Tablet

Scan Size Send Size

141%

Image Orientation

Auto A4

Auto A4

A3

Auto A4

OK

B4 216x340

216x343

A3

Inch

AB

B5R

A4

A4R

A5

A5R

B5

Fax

Original

Manual

Auto

A4

(1)

(2)

(3)

(4)

(5)

(6)

(7)

Cancel scanningCorrect a mistake

57

CHANGING THE EXPOSURE

The exposure can be changed as appropriate for the darkness or lightness of the original.

The following example explains how to darken light colours in an original to make the image clearer.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2

Select the exposure in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Exposure] key.

(3) Touch the [Manual] key.

(4) Darken light colours with the

key.

Five levels are available for the exposure.

Darken light originals with the key,

and lighten dark originals with the

key.

(5) Touch the [OK] key.

3Enter the fax number of the receiving

fax machine and press the [START]

key.

The side to be scanned must be face up!

OK

Fax

Exposure

Quick File

File

Special Modes

Sub Address

Address Book

Fax

Mode Switch

Image

Settings

Direct TX

Memory TX

Auto

Exposure

Standard

Resolution

Original Special Modes

Auto

Manual

531

Auto A4

Auto Reception

Fax Memory:100%

(1) (2)

(4)

(5)

(3)

Cancel scanningCorrect a mistake

58

CHANGING THE RESOLUTION

The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the

text, and the darkness of the image.

The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with

small text.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2

Select the resolution in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Resolution] key.

(3) Touch the [Fine] key.

The resolution increases in the following

order: [Standard], [Fine], [Super Fine],

[Ultra Fine].

(4) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration

with shading to further improve the image.

[Half Tone] cannot be selected when

[Standard] is selected.

(5) Touch the [OK] key.

3Enter the fax number of the receiving

fax machine and press the [START]

key.

The side to be scanned must be face up!

OK

Fax

Resolution

Quick File

File

Special Modes

Sub Address

Address Book

Fax

Mode Switch

Image

Settings

Direct TX

Memory TX

Auto Reception

Fax Memory:100%

Auto

Exposure

Standard

Resolution

Original Special Modes

Standard

Fine

Super Fine

Ultra Fine

Half Tone

Auto A4

(1) (2)

(3)

(4)

(5)

Cancel scanningCorrect a mistake

59

STORING A FAX NUMBER

Storing an individual key

You can store fax numbers in one-touch keys.

Stored fax numbers can be retrieved quickly and easily.

If you frequently send faxes to the same group of fax machines, the

numbers of those fax machines can be stored as a group (multiple fax

numbers can be stored in one key).

1Press the [SYSTEM SETTINGS] key.

2Store the fax number in the touch

panel.

(1) Touch the [Address Control] key.

(2) Touch the [Direct Address /

Program] key.

(3) Touch the [Individual] key.

A Corp.

One-touch keys Group key

SYSTEM

SETTING

S

System Settings

Address Control

Direct Address / Program

F-Code Memory Box

Custom Index

OK

System Settings

Direct Address / Program

Individual Group

Store

Program Amend/Delete

OK

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

Fax Data

Receive/Forward

List Print

(User)

USB-Device Check

ExitAdmin Password

(1)

(2)

(3)

60

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the

Operation Guide.

When sending the same document or image to multiple destinations, it is convenient to store a destination group.

For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

Store the fax number in the touch

panel. (Continued)

(4) Touch the [Name] key.

A software keyboard appears. Enter the

name of the destination.

(5) Touch the [Initial] key.

A software keyboard appears. Enter initials

for the destination.

(6) Touch the [Fax No.] key.

(7) Enter the fax number that you wish

to store with the numeric keys.

To enter a hyphen, touch the [Pause] key.

To enter a slash ("/"), touch the [Sub

Address] key.

(8) Touch the [OK] key.

(9) Touch the [Exit] key.

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

AAA AAA

A

Name

Fax No.

Initial Index

ExitNext

1/2

Direct Address / Individual

Fax No.

Enter the Fax No. via the 10-Key pad, then press [OK].

No.001

OK

Exit

Next

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

AAA AAA

AUser 1

0120000000

Registration is completed.

Name

Fax No.

Initial Index

ExitNext

1/2

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

AAA AAA

AUser 1

Name

Fax No.

Initial Index

Exit

Next

1/2

Cancel

Pause

Sub Address

0120000000

0001

0001

0001

Direct SMTP

Direct SMTP

Direct SMTP

(5)

(4)

(7)

(8)

(9)

(6)

Correct a mistake

61

FORWARDING RECEIVED FAXES

(Fax Data Forward)

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to

another fax machine.

To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for

Data Forwarding" in the system settings (administrator).

1Press the [SYSTEM SETTINGS] key.

2Select fax forwarding in the touch

panel.

(1) Touch the [Fax Data

Receive/Forward] key.

(2) Touch the [Fax Data Forward] key.

(3) Touch the [Yes] key.

SYSTEM

SETTING

S

System Settings

Fax Data Receive/Forward

Fax Receive Settings

Fax Data Forward

Internet Fax Manual Reception

OK

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

Fax Data

Receive/Forward

List Print

(User)

USB-Device Check

ExitAdmin Password

1/2

Transfer the received data to another

device?

No Yes

(1)

(2)

(3)

62

CONVENIENT DIALLING METHODS

Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.

One-touch keys

A fax number stored in a one-touch key can be retrieved by a simple touch of the key.

A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the

group.

Resending

The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission.

Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

(1) Touch the [Address Book] key.

(2) Touch the key of the desired

destination.

(3) Touch the [To] key.

(1) Touch the [Resend] key.

(2) Touch the key of the desired

destination.

The destinations that appear also include

Scan to E-mail and Internet fax

destinations.

Ready to send. Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Address Book

Sub Address

Scan Send

Auto

Global

A4

Sub Address

Address Review

Condition

Settings

1/1

Sort Address

UVWXYZ etc.

OPQRSTJKLMNEFGHIABCD

Freq.

AAA AAA

EEE EEE

CCC CCC

BBB BBB

DDD DDD

FFF FFF

To

Cc

(1)

(2)

(3)

Cancel

NO.01

NO.03

NO.05

NO.07

NO.02

NO.04

NO.06

NO.08

Ready to send. Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Address Book

Sub Address

Scan Send

Auto

AAA AAA EEE EEE

CCC CCC

BBB BBB

DDD DDD

FFF FFF

GGG GGG

HHH HHH

A4

(1)

(2)

63

Speed dialling

When you store an individual key or a group key, a 4-digit* search number is assigned to the key.

You can select a destination using the key and the 4-digit* search number.

*

3-digit when a hard drive is not installed.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

Dialling using the speaker

When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is

established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

(1) Touch the key.

(2) Enter the 4-digit* search number with

the numeric keys.

*3-digit when a hard drive is not installed.

Touch the [Speaker] key.

You will hear the dial tone through the machine's

speaker.

Dial the fax number of the destination with the

numeric keys or with the [Address Book] key.

When the connection is established, press the

[START] key to send the fax.

Ready to send. Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Auto Reception

Fax Memory:100%

Address Book

Sub Address

Enter search number.(0001-1000)

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Fax Memory:100%

Address Book

Sub Address

Scan Send

Auto

Scan Send

Auto

A4

A4

(1)

(2)

A4

Telephone mode. Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Speaker Volume

Fax Receive

Fax Memory:100%

Address Book

Scan Send

Auto

64

SENDING THE SAME FAX TO MULTIPLE

DESTINATIONS (Broadcast Transmission)

The same document/image can be sent to multiple fax mode, scan

mode, and Internet fax mode destinations in a single operation. If you

frequently send documents/images to the same group of destinations,

it is recommended that you store those destinations as a group in a

one-touch key.

The following procedure explains how to enter a fax number with the

numeric keys and then select a destination that is stored in a

one-touch key.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Enter the fax number of the first

destination.

3Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which

the desired destination is stored.

(3) Touch the [To] key.

(4) Touch the [Address Review] key.

Original Broadcast

Transmission

The side to be scanned must be face up!

Correct a mistake

Sub Address

Global

Address Review

Next Address

Pause

Condition

Settings

Memory TX

1/1

Quick File

File

Special Modes

Sub Address

Pause Next Address

Scan Send

Auto Address Book

Fax

Mode Switch

Image

Settings

Direct TX

Memory TX

Auto Reception

Fax Memory:100%

0120000001

CCC CCC

0120000000

Sort Address

UVWXYZ etc.OPQRSTJKLMNEFGHIABCD

Freq.

AAA AAA

EEE EEE

CCC CCC

BBB BBB

DDD DDD

FFF FFF

To Cc

A4

(1)

(4)

(2)

(3)

65

Select settings in the touch panel.

(Continued)

(5) Check the destinations and then

touch the [OK] key.

To delete a destination, touch the key of

the destination that you wish to delete. A

message will appear to confirm the

deletion. Touch the [Yes] key.

4Press the [START] key.

Address Review OK

Cc

To

0120000001001 CCC CCC

002

(5)

Cancel scanning

66

SPECIAL FAX MODES

The special modes can be used for a variety of special-purpose fax transmission jobs.

The following pages show the types of fax transmissions that can be performed. (The procedures for using each

special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "4. FACSIMILE" in the

Operation Guide.

Special modes

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use. The menu consists of three screens. Use the

keys to switch between the screens.

Touch the [Special Modes] key in the base screen to

open the special modes menu.

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Ready to send. Speaker Resend

Special Modes

File

Quick File

Fax

Mode Switch

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Address Book

Sub Address

Scan Send

Auto

A4

1st screen 2nd screen

3rd screen

Fax/Special Modes OK

1/4

Timer

EraseProgram Dual Page

Scan

Card Shot

2in1

Fax/Special Modes OK

2/4

Mixed Size

Original

File Quick File

Job

Build

Slow Scan

Mode

Original

Count

Fax/Special Modes OK

3/4

Own Name

Select Memory Box

Transaction

Report

Polling

Verif.

Stamp

67

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for fax is explained below.

The settings that must be selected vary for each special mode, however, the general procedure is the same. The

procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Erase] key.

The erase settings will be configured to

erase a width of 15 mm around the edges

of the original.

(3) Set the erasure width to 15 mm with

the keys.

The erase area is set to "Edge Erase" by

default.

To select "Centre Erase", "Edge+Centre

Erase", or "Side Erase", touch the

appropriate key.

(4) Touch the [OK] key.

3Enter the fax number of the receiving

fax machine and press the [START]

key.

The side to be scanned must be face up!

OK

Dual Page

Scan

Card Shot

2in1

Erase

Timer

Program

Fax

Special Modes

1/3

Quick File

File

Special Modes

Sub Address

Address Book

Resend

Speaker

Send

Auto

Ready to send.

Fax

Image

Settings

Memory TX

Direct TX

Auto Reception

Fax Memory:100%

Scan

Special Modes

OK

OK

Cancel

15 (0~20)

mm

Edge

Edge+Centre

Erase

Edge

Erase

Erase

Mode Switch A4

(1)

(2)

(3)

(4)

Cancel scanning

68

CONVENIENT FAX FUNCTIONS

Erasing peripheral shadows (Erase)

Sending the left and right pages of a bound

document as two separate pages (Dual Page Scan)

Sending two original pages as a single page (2in1)

Sending the front and reverse sides of a card as a

single page (Card Shot)

Use this function to erase peripheral

shadows that occur when faxing books

and other thick originals.

Use this function to send the left and right

pages of a pamphlet or other bound

document as two separate pages.

Use this function to reduce two original

pages to half their size and send them as

a single page.

Use this function to send the front and

reverse sides of a card as a single page in

a single transmission.

Transmission

Transmission

Without erase

With erase

Transmission

4

3

2

14

3

2

1

4

3

2

1

Transmission

Front

Back

Transmission

69

Sending a large number of pages as a single

transmission job (Job Build)

Sending a fax directly from a computer (PC-Fax)

The machine also has these functions

• Forwarding a received fax to a network address (Inbound Routing Settings)

☞Operation Guide "FAX RECEPTION" in "4. FACSIMILE"

• Sending a fax at a specified time (Timer)*

* Does not appear when the printer expansion kit with hard drive is not installed.

• Storing fax operations (Program)

• Changing the print settings for the transaction report (Transaction Report)

• Temporarily changing the sender information (Own Name Select)

• Transmitting originals of different sizes (Mixed Size Original)

• Faxing thin originals (Slow Scan Mode)

• Checking the number of scanned original sheets before transmission (Original Count)

• Calling a fax machine and initiating fax reception (Polling)

• Sending a fax when another machine polls your machine (Polling Memory)

• Stamping scanned originals (Verification Stamp)

☞Operation Guide "SPECIAL MODES" in "4. FACSIMILE"

• Performing F-code communication

☞Operation Guide "PERFORMING F-CODE COMMUNICATION" in "4. FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞Operation Guide "USING AN EXTENSION PHONE" in "4. FACSIMILE"

A stack of originals higher than the

indicator line on the automatic document

feeder cannot be fed through the feeder.

The job build function lets you divide the

stack of originals into sets, feed each set,

and send the sets as a single

transmission.

A document on a computer can be sent

via the machine as a fax. Select the

PC-Fax driver as the printer driver on your

computer and then select the Print

command in the software application.

Image data for transmission will be

created and sent as a fax.

This function can only be used on a

Windows computer.

For more information, see the Help file for the PC-Fax driver.

Transmission

Transmission

Scanning

Scanning

71

This section explains the uses of the network scanner function and the

basic procedure for using scan mode. In addition, special modes that can

be used with the network scanner function are introduced.

USB memory mode can be used without installing a peripheral device.

The network scanner expansion kit is required to use the network scanner function.

The Internet fax expansion kit and the Printer expansion kit with hard drive

is required to use the Internet fax function.

XNETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 72

XBASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 73

XSCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 74

X

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . .

75

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 76

XCHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 77

XSTORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 78

XCONVENIENT TRANSMISSION METHODS. . . . . . . . . 80

XSENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 82

XSPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 83

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 84

XCONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 85

72

NETWORK SCANNER FUNCTION

The network scanner function of the machine can be used to transmit scanned images by a variety of methods.

The network scanner function has the following modes.

• Modes that can be used will vary depending on your model and the expansion kits that are installed.

• The explanations in this manual are centred on the Scan to E-mail function of scan mode.

☞Operation Guide "5. SCANNER / INTERNET FAX"

Scan modes

Scan to E-mail

To send an image to

an e-mail address, use

To upload an image to an FTP server, use

To send an image to a

shared folder on your

computer, use

To process an image in a

specific application, use

Use this mode to send a fax via

the Internet

Use this mode to save an

image to USB memory

The machine supports Direct SMTP.

USB memory mode

Internet fax mode

Scan to FTP

Scan to Network Folder

Scan to Desktop

Scan the original,

Scan the original,

and then...

and then...

Scan the original,

and then...

Use this mode for an application-

linked document solution

Data entry mode

73

BASE SCREEN OF SCAN MODE

Press the [IMAGE SEND] key in the operation panel to open the base screen of scan mode. If the scan screen

does not appear, touch the [Mode Switch] key.

Select various scan settings in the base screen.

(1) [Mode Switch] key

Use this key to change the mode of the image send

function.

(2) [Image Settings] key

Touch this key to select scan settings (exposure,

resolution, original size, format, special modes)

(3) [Send Settings] key

Touch this key to select or enter the subject, file

name, sender name, or message text, which have

been previously stored in the Web page.

(4) key

Touch this key to specify a destination using a search

number*.

* 4-digit number assigned to a destination when it is

stored. (3-digit when a hard drive is not installed.)

(5) [Resend] key / [Next Address] key

The destinations of the most recent eight

transmissions by Scan to E-mail, fax and/or Internet

fax (including Direct SMTP address) are stored. To

select one of these destinations, touch the desired

destination. After a destination is selected, this key

changes to the [Next Address] key.

(6) [Address Book] key

Touch this key to use a one-touch key or a group key.

When the key is touched, the address book screen

appears.

(7) [Address Entry] key

Touch this key to manually enter a destination

address instead of using a one-touch key.

(8) Customized keys

The keys that appear here can be changed to show

settings or functions that you prefer.

(9) key

This key appears when a special mode or 2-sided

scanning is selected. Touch the key to display the

selected special modes.

Send Settings

Address Entry

Scan

Mode Switch

Image

Settings

Ready to send.

Quick File

File

Special Modes

Resend

Address Book

(1)

(2)

(3)

(8)

(7)

(6)

(9)

(4) (5)

74

SCANNING AN ORIGINAL

The basic operation for scanning is explained below.

This section explains how to send a scanned file by e-mail.

1Press the [IMAGE SEND] key.

The base screen of scan mode appears.

2Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

3Select settings in the touch panel.

(1) Touch the [Address Entry] key.

(2) Touch the [E-mail] key.

(3) Touch the [To] key.

A text entry screen will appear. Enter the

e-mail address of the recipient and touch

the [OK] key.

4Press the [START] key.

Scanned image

Original

Scan

transmission

IMAGE SEND

The side to be scanned must be face up!

Ready to send. Resend

Special Modes

File

Quick File

To Cc

E-mail Network Folder

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

(1)

Select addressee type.

Select the destination type.

A4

(1)

(3)

(2)

Cancel scanning

75

CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate for the original.

The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained

below.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Exposure] key.

(3) Read the displayed message and

touch the [OK] key.

(4) Touch the [Manual] key.

(5) Darken light colours with the

key.

5 levels are available for the exposure.

Darken light originals with the key,

and lighten dark originals with the

key.

(6) Touch the [Text/Prtd. Photo] key.

(7) Touch the [OK] key.

3Select the destination and then press

the [START] key.

The side to be scanned must be face up!

Scan

Exposure OK

Auto

Manual

Printed

Photo

Text/

Prtd.Photo Text/Photo

Photo

Map

Text

Moiré Reduction

OK

When Fax/I-Fax address is included,

exposure setting shared among Fax/

I-Fax/ Scanner mode is selected.

Quick File

File

Special Modes

Address Entry

Address Book

Scan

Mode Switch

Image

Settings

Send Settings

PDF

Exposure

File Format

200X200dpi

Auto

Resolution

Original Special Modes

1 3 5

Auto

A4

(1) (2)

(3)

(5)

(6)

(7)

(4)

Cancel scanning

76

CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type.

This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default

resolution.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Resolution] key.

(3) Touch the [300X300dpi] key.

(4) Touch the [OK] key.

3Select the destination and then press

the [START] key.

The side to be scanned must be face up!

Address Entry

Special Modes

File

Quick File

Scan

Mode Switch

Original

Resolution

Exposure

File Format

Special Modes

Address Book

200X200dpi

Auto

PDF

Scan

Resolution

Image

Settings

Send Settings

100X100dpi OK

200X200dpi

400X400dpi

600X600dpi

300X300dpi

Auto

A4

(2)

(1)

(3)

(4)

Cancel scanning

77

CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned image is specified when the destination

is stored in a one-touch key; however, you can change the format at the time of transmission.

The procedure for sending a scanned image in TIFF format is explained below.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select format settings in the touch

panel.

(1) Touch the [Image Settings] key.

(2) Touch the [File Format] key.

(3) Read the displayed message and

touch the [OK] key.

(4) Touch the [TIFF] key.

(5) Touch the [MMR(G4)] key.

This sets the compression to high.

A higher compression ratio creates a

smaller file size.

(6) Touch the [OK] key.

3Select the destination and press the

[START] key.

If the file type is set to [Encrypt PDF], you will be

prompted to enter a password when you start

transmission.

The side to be scanned must be face up!

XPS

None

MH (G3)

MMR (G4)

File Type Compression Mode OK

TIFF

PDF

Encrypt PDF

Programmed

Specified Pages per File (1-99)

Quick File

File

Special Modes

Address Entry

Address Book

Scan

Mode Switch

Image

Settings

Send Settings

Auto

Exposure

200X200dpi PDF

Resolution File Format

Original Special Modes

Select a file format to apply it to

all scan destinations.

OK

Auto

A4

(2)

(3)

(6)

(5)

(1)

(4)

Cancel scanning

78

STORING A DESTINATION

The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.

Stored e-mail addresses can be retrieved quickly and easily.

If you frequently send images to the same group of destinations, those destinations can be stored as a group.

To store destinations for the other modes of the network scanner function, see "STORING DESTINATION

ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the

Operation Guide.

Storing an individual key

1Press the [SYSTEM SETTINGS] key.

2Store the Scan to E-mail destination

in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Direct Address /

Program] key.

(3) Touch the [Individual] key.

(4) Select the [E-mail] checkbox so that

a checkmark appears.

(5) Touch the [Name] key.

A text entry screen appears. Enter the name

of the destination.

(6) Touch the [Initial] key.

A text entry screen appears. Enter initials

for the destination.

(7) Touch the [Index] key.

SYSTEM

SETTING

S

System Settings

Address Control

Direct Address / Program

F-Code Memory Box

Custom Index

OK

System Settings

Direct Address / Program

Individual Group

Store

Program Amend/Delete

OK

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

AAA AAA

0001

A

Name

Address

Initial Index

Exit

Next

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

Fax Data

Receive/Forward

List Print

(User)

USB-Device Check

Exit

1/2

Admin Password

Direct SMTP

(1)

(2)

(3)

(7)

(6)

(4)

(5)

79

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the

Operation Guide.

When sending the same document or image to multiple destinations, it is convenient to store a destination group.

For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

Store the Scan to E-mail destination

in the touch panel. (Continued)

(8) Touch the [OK] key.

(9) Touch the [Address] key.

A text entry screen appears. Enter the

E-mail address that you want to store.

(10) Touch the [Exit] key.

E-mail FaxInternet Fax

Direct Address / Individual

Search Number 0001

AAA AAA

xxx@xx.xxx.com

AUser 1

Registration is completed.

Name

Address

Initial Index

ExitNext

1/2

Direct Address / Individual

Index

No.0001

Select the custom index where you register this address.

Do you register this address at the [Frequent Use], too?

User 6User 5User 4User 3User 2User 1

OK

ExitNext

Yes No

Direct SMTP

(9)

(8)

(10)

80

CONVENIENT TRANSMISSION METHODS

One-touch sending, resending, and other convenient transmission functions that make it easy to send an image

are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch of the key.

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.

Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

(1) Touch the [Address Book] key.

(2) Touch the key in which the desired

destination is stored.

(3) Touch the [To] key.

If an e-mail address is stored in the

one-touch key, select [To] or [Cc] to

specify the type of recipient after selecting

the key.

(1) Touch the [Resend] key.

(2) Touch the key in which the desired

destination is stored.

The destinations that appear also include

fax and Internet fax destinations.

Ready to send. Resend

Special Modes

File

Quick File

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

CCC CCC

AAA AAA

EEE EEE

DDD DDD

BBB BBB

FFF FFF

To

Global

Address Search

Sort Address

To Cc Condition

Settings

Address Review

Freq. ABCD EFGHI JKLMN UVWXYZ etc.OPQRST

1/1

A4

(1)

(2)

(3)

Cancel

BBB BBB

EEE EEE

No.02

No.04

No.06

No.08

No.01

No.03

No.05

No.07 HHH HHH

DDD DDD

CCC CCC

GGG GGG

AAA AAA

FFF FFF

Ready to send. Resend

Special Modes

File

Quick File

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

A4

(2)

(1)

81

Search number sending

When you store an individual key or a group key, a 4-digit* search number is assigned to the key.

You can select a destination using the key and the 4-digit* search number.

*

3-digit when a hard drive is not installed.

To check a search number, print the appropriate list in the sending address list menu in the system settings.

(1) Touch the key.

(2) Enter the 4-digit* search number with

the numeric keys.

*

3-digit when a hard drive is not installed.

Enter search number.(0001-1000)

Special Modes

File

Quick File

Scan

Mode Switch

Image

Settings

Send Settings

Address Book

Address Entry

Ready to send.

Special Modes

File

Quick File

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

Resend

A4

(2)

(1)

82

SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single

operation. If you frequently send images to the same group of destinations, it is recommended that you store

those destinations as a group in a one-touch key.

The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those

destinations is explained below.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which

the desired destination is stored.

(3) Touch the one-touch keys of the

additional destinations to which you

want to send the image.

(4) Touch the [To] key.

(5) Touch the [Address Review] key.

(6) Check the destinations and then

touch the [OK] key.

To delete a destination, touch the key of

the destination that you wish to delete. A

message will appear to confirm the

deletion. Touch the [Yes] key.

3Press the [START] key.

The side to be scanned must be face up!

Next Address

Sort Address

To

To

Address Review

Cc

Cc

AAA AAA

CCC CCC

EEE EEE

DDD DDD

BBB BBB

FFF FFF

DDD DDD

yyy@xx.xxx.com

AAA AAA

Ready to send. Resend

Special Modes

File

Quick File

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

Condition

Settings

Address Review

Global

Address Search

Freq. ABCD EFGHI JKLMN UVWXYZOPQRST etc.

1/1

001 DDD DDD

002

OK

A4

(2)

(1)

(3)

(5)

(6)

(4)

Cancel scanning

83

SPECIAL SCAN MODES

The special modes can be used for a variety of special-purpose scan send jobs.

The following pages show the types of scan send jobs that can be performed. (The procedures for using each

special mode are not explained.)

Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The

basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "5. SCANNER / INTERNET

FAX" in the Operation Guide.

To use a special mode, open the special modes

menu and touch the key of mode that you wish to

use.

The menu varies depending on whether scan mode,

Internet fax mode, or USB memory scan mode is

selected.

Touch the [Special Modes] key in the base screen to

open the special modes menu. (You can also open

the special modes menu by touching the [Special

Modes] key that appears after the [Image Settings]

key is touched.)

When a special mode key encircled by is touched, the key is highlighted and the setting is completed.

When any other special mode key is touched, a screen appears to let you select settings for that mode.

The keys that appear vary by country and region and the peripheral devices that are installed.

Ready to send. Resend

Special Modes

File

Quick File

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

A4

Scan mode

1st screen 2nd screen

3rd screen

Scan

Special Modes OK

1/3

Program

Timer

Erase Dual Page

Scan

Card Shot

Scan

Special Modes

OK

2/3

Job

Build

File

Mixed Size

Original

Original

Count

Slow Scan

Mode

Quick File

Verif.

Stamp

Scan

Special Modes

OK

3/3

84

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for the scanner function is explained below.

The settings that must be selected vary for each special mode, however, the general procedure is the same. The

procedure for selecting "Erasing peripheral shadows on the image (Erase)" is explained here as an example.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Erase] key.

(3) Touch the desired erase mode.

(4) Set the erasure width with the

keys.

(5) Touch the [OK] key.

3Select the destination and press the

[START] key.

The side to be scanned must be face up!

Ready to send. Resend

Special Modes

File

Quick File

Scan

Mode Switch

Send Settings

Image

Settings

Address Book

Address Entry

Scan Send

Auto

Scan

Special Modes OK

1/2

Program

Timer

Erase Dual Page

Scan

Card Shot

Special Modes

Erase

OK

OKCancel

A4

Edge

Erase

Edge+Centre

Erase

Edge

(0~20)

mm

10

(1)

(2)

(4)(3)

(5)

Cancel scanning

85

CONVENIENT SCANNER FUNCTIONS

Erasing peripheral shadows on the image (Erase)

Scanning an original as two separate pages

(Dual Page Scan)

Scanning both sides of a card onto a single page

(Card Shot)

Use this function to erase peripheral

shadows that occur when scanning books

and other thick originals.

Use this function to scan the left and right

pages of an open pamphlet or other

bound document as separate pages.

Use this function to scan the front and

back of a card as a single image.

Scan

Scan

Without erase

With erase

Scan

Front

Back

Scan

86

Scanning many originals at once (Job Build)

Sending two pages as a single page (2in1)

The machine also has these functions

For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION

FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

• Sending an image at a specified time (Timer Transmission)*

• Storing scan operations (Program)

• Scanning thin originals (Slow Scan Mode)

• Scanning originals of different sizes (Mixed Size Original)

• Checking the number of scanned original sheets before transmission (Original Count)

• Stamping scanned originals (Verification Stamp)

• Changing the print settings for the transaction report (Transaction Report)

• Forwarding a received Internet fax to a network address (Inbound Routing Settings)*

* Does not appear when the printer expansion kit with hard drive is not installed.

A stack of originals higher than the

indicator line on the automatic document

feeder cannot be fed through the feeder.

The job build function lets you divide the

stack of originals into sets, feed each set,

and send the sets as a single

transmission.

Use this function to reduce two original

pages to half their size and send them as

a single page.

This is a special function in Internet fax

mode.

Scan

4

3

2

14

3

2

1

4

3

2

1

Scan

Document filing

Document filing

87

The document filing function is used to store the document or print image

on the hard drive when performing a copy, print, or other job. A stored file

can be called up and used whenever needed.

This section introduces several of the document filing functions.

The printer expansion kit with hard drive is required to use this function.

XDOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

XQUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 90

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 93

XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 94

88

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a

print job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Files that you want to store for later use

Store quickly

and easily Store and manage

If a folder is not specified when a file is saved with File or Scan to HDD,

the file is stored in the main folder. In addition to the main folder, files

can be saved in custom folders. Custom folders are created in the

system settings.

Main Folder / Custom FolderQuick File Folder

Files saved with Quick File are

stored in this folder.

Using Quick File, you can easily

copy or send a document and

store the document data on the

hard drive at the same time.

When File is used, a user name

and file name can be appended

to the stored file. You can also

select which folder the file is

stored in, for easy file

management.

Use Scan to HDD to store a

document on the hard drive

without performing printing or

transmission. Like File, a user

name, file name, and folder can

be specified.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

Scan to HDDFileQuick File

Copy

Print

Fax

Scan

89

The document filing function is convenient in these

situations

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a

user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.

For information on setting up "My Folder", see "User Registration" in "7. SYSTEM SETTINGS" in the Operation

Guide.

Ready to scan for copy.

2-Sided Copy

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A3

A4

A4

A4R

B4

Document filing is convenient

In this situation...

You prepared copies of a many-page

handout for a meeting, but the number of

participants suddenly increases and you

need to quickly prepare more copies of the

handout.

It takes time to scan all of the pages of the

handout. And the copy settings must be

selected again. In this situation, there is no

need to panic. Simply print the file that you

stored using document filing. There is no

need to scan the originals or select the

copy settings again.

File Retrieve

File Store

Scan to HDD

SearchHDD Status

File

Folder

Quick File

Folder

External Data

Access

Document filing is

convenient

In this situation...

Forms for daily or weekly reports

are kept in the office, but they are

often used up and you have to

print more using the original file.

If you store the forms for daily or

weekly reports together in a folder,

users can obtain a form using the

Web page or the operation panel

of the machine.

90

QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is explained below.

Quick File is the easiest way to save a file using the document filing function.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

Select settings in the same way as when

making a regular copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

3Set the number of copies and then

press the [START] key.

The file is stored on the hard drive at the same

time as the copy is made.

The side to be scanned must be face up!

Ready to scan for copy.

2-Sided Copy

Original

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Scanned data is automatically stored

in the quick file folder. Do not store

confidential data to the folder.

OK

Plain

A3

A4

A4

A4

A4R

B4

(1)

(2)

Cancel copying

Correct sets

Cancel scanning

91

APPENDING INFORMATION WHEN

STORING A FILE (File)

As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name,

user name, and folder can be specified when saving a file.

1Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

2Select settings in the touch panel.

Select settings in the same way as when

making a regular copy.

(1) Touch the [File] key.

(2) Touch the [User Name] key.

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

(5) Touch the [File Name] key.

A text entry screen appears. Enter a file

name.

(6) Touch the [Stored to:] key.

The side to be scanned must be face up!

Ready to scan for copy.

2-Sided Copy

Original

0

Output

Special Modes

File

Quick File

2.

3.

4.

1.

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

User Name User Unknown

Main Folder

Copy_04042010_134050

File Name

Stored to:

File Information

Confidential Password

OKCancel

Select user name.

25

1

ABC User

Name 1

Name 3

Name 5

Name 7

All ABCD EFGHI JKLMN OPQRST etc.UVWXYZ

Name 2

Name 4

Name 6

Name 8

OK

Cancel

User Name Name 1

Main Folder

file-01

File Name

Stored to:

File Information

Confidential Password

OK

Cancel

A3

A4

A4

A4

A4R

B4

(2)

(6)

(5)

(3)

(4)

(1)

92

Select settings in the touch panel.

(Continued)

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

(9) Touch the [OK] key.

3Set the number of copies and then

press the [START] key.

The file is stored on the hard drive at the same

time as the copy is made.

User Name Name 1

User 1

file-01

File Name

Stored to:

File Information

Confidential Password

OK

Cancel

Select the folder.

1/2

User 3

User 5

User 7

User 4

User 1 User 2

User 6

User 8

All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ

OK

Main Folder

(9)

(7)

(8)

Cancel copying

Correct sets

Cancel scanning

93

SAVING A DOCUMENT ONLY

(Scan to HDD)

You can save a document without performing a copy, print, or send job.

The procedure for storing a document in the main folder is explained below.

1Press the [DOCUMENT FILING] key.

The base screen of document filing mode

appears.

2Place the originals.

When using the document glass, place the

original with the side to be scanned face down.

3Touch the [Scan to HDD] key.

The Scan to HDD base screen appears.

To specify a user name, file name, and folder,

touch the [File Information] key.

4Press the [START] key.

DOCUMENT

FILING

File Retrieve

File Store

Scan to HDD

SearchHDD Status

File

Folder

External Data

Access

Quick File

Folder

The side to be scanned must be face up!

File Store

Scan to HDD

File Retrieve

Back

Auto

Ready to scan to HDD.

Press [Start] to scan original.

Exposure

600x600dpi

Resolution

Original

Special Modes

File

Information

File

Folder

Quick File

Folder

External Data

Access

Auto A4

94

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file.

This section explains how to retrieve and print a file stored in the main folder.

1Press the [DOCUMENT FILING] key.

2Select the file in the touch panel and

print it.

(1) Touch the [File Folder] key.

When the [File Folder] key is touched,

either the [Main Folder] or the [Custom

Folder] will open, depending on which was

used last.

(2) Touch the key of the file that you

wish to call up.

(3) Touch the [Print] key.

(4) Touch the [Print and Delete the

Data] key.

To delete the file after printing it, select

[Print and Delete the Data].

To keep the file after printing it, touch the

[Print and Save the Data] key.

DOCUMENT

FILING

File Store

Scan to HDD

File Retrieve

File

Folder

Quick File

Folder

Main Folder

1

1

Search

Custom Folder Back

Multi-File Print

File Name User Name

Name 1file-01

file-02

file-03

Name 2

Name 3

04/04/2010

04/04/2010

04/04/2010

Date

All Files

Filter by Job

Job Settings

Job Settings / Print

Auto

Paper Select

Output

2-Sided

Special Modes

Name 1

Select the job.

Cancel

B/W

Cancel

B/W

Name 1

file-01

file_01

Print

Move

Send

Delete

Property

Change

Detail

Number of Prints

1

(1~999)

Print and Delete the Data

Print and Save the Data

External Date

Access

A4

A4

(1)

(2)

(3)

(4)

System settings

System settings

95

The system settings let you adjust the operation of the machine to suit the

needs of your workplace. This section briefly introduces several of the

system settings.

For detailed explanations of the system settings, see "7. SYSTEM

SETTINGS" in the Operation Guide.

XSYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

XSYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . . 98

96

SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created,

and various other settings related to the operation of the machine can be configured in the system settings

screen.

The procedure for opening the system settings screen and the items in the screen are explained below.

For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Operation Guide.

Displaying the system settings screen

What you can do in the system settings

Press the [SYSTEM SETTINGS] key.

The system settings screen will appear.

The keys that appear will vary depending on

what peripheral devices are installed.

Settings Description

Total Count This displays the total number of pages printed by job type such as copy jobs

and print jobs.

Default Settings This lets you set the clock and change the software keyboard used for text

entry.

List Print (User) This lets you print lists showing the machine status and settings.

Paper Tray Settings This is used to set the type and size of paper used in each tray, and to store

new paper types.

Address Control Destinations for the image send function can be stored in one-touch keys, and

settings can be stored in program keys.

Fax Data Receive/Forward This is used to configure settings for receiving faxes and Internet faxes, and

settings for forwarding received faxes and Internet faxes.

Printer Condition Settings This is used to configure settings for printing without using the printer driver

and settings for the printer function.

Document Filing Control This is used to store, edit, and delete custom folders for the document filing

function.

USB-Device Check This is used to check the connection status of a USB device.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

Fax Data

Receive/Forward

List Print

(User)

USB-Device Check

ExitAdmin Password

SYSTEM

SETTINGS

97

System settings (administrator)

The system settings (administrator)* are system settings that can only be configured by the administrator of the

machine. To configure these settings, the administrator password must be entered.

However, when user authentication is enabled, users who log in with certain user rights may be able to configure

these settings without entering the administrator password. Check with your administrator.

* Although the manuals for the machine indicate system settings that require administrator rights as "system

settings (administrator)", this is only for convenience in explaining the settings. The word "administrator" does

not appear in the touch panel or elsewhere on the machine.

For the items of the system settings (administrator), see "7. SYSTEM SETTINGS" in the Operation Guide. (You

can also refer to the "SYSTEM SETTINGS MENU" on the next page.)

98

SYSTEM SETTINGS MENU

Total Count

System Settings Entering Administrator's Password

ClockDisplay Contrast

Device CountJob Count

All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List

Tray Settings Paper Type Registration Auto Tray Switching

Custom Size Registration (Bypass)

Direct Address/Program Custom IndexF-Code Memory Box

Fax Receive Settings

Internet Fax Manual Reception

Printer Default Settings

Modify User Information

Toner Save in Printer Mode

Toner Save in Copy Mode

Auto Power Shut-Off

Auto Power Shut-Off Timer

Preheat Mode Setting

Default Settings

Interface Settings Port Switching Method

IPv4 Settings

IPv6 Settings

Enable TCP/IP

Enable NetWare

Enable EtherTalk

Enable NetBEUI

Reset the NIC

Ping Command

Prohibit Notice Page Printing

Prohibit Test Page Printing

A4/Letter Size Auto Change

Hexadecimal Dump Mode

I/O Timeout

Enable USB Port

USB Port Emulation Switching

Enable Network Port

Network Port Emulation Switching

Print Density Level

Bypass Tray Settings

Job Spool Queuing

Disabling of USB Memory Direct Print

Disabling of Network Folder Direct Print

PCL Settings

PostScript Settings

Copies

Orientation

Default Paper Size

Default Output Tray

Default Paper Type

User Authentication Setting

User Registration

Page Limit Group Registration

Actions when the Limit of Pages

for Output Jobs

Authority Group Registration

Keys Touch Sound

Auto Clear Setting

Message Time Setting

Display Language Setting

Original Size Detector Setting

Disabling of Document Feeder

Original Feeding Mode

Disabling of Duplex

Disabling of Large Capacity Cassette

Disabling of Optional Paper Drawer

Initial Status Settings

Exposure Adjustment

Rotation Copy Setting

Add or Change Extra Preset Ratios

Setting a Maximum Number of Copies

Initial Margin Shift Setting

Default Display Settings

Disabling of Job Priority Operation

Disabling of Bypass Printing

Key Operation Setting

Disabling of Tray Settings

Disabling of Finisher

Disabling of Offset

Disabling of Stapler

Saddle Stitch Position Adjust

Disabling of Punch

Erase Width Adjustment

Card Shot Settings

Automatic Saddle Stitch

Initial Tab Copy Setting

Disabling Deletion of Job Programs

Disabling of Bypass-Tray in Duplex Copy

Disabling of Clock Adjustment

Disabling of Covers/Inserts Mode

Initial Original Count Setting

Set Keyboard Priority

Auto Paper Selection Setting

Auto Switching of Finisher Trays

Optimization of a Hard Disk

Tandem Connection Setting

Clear All Job Log Data

Fusing Control Settings

Disabling of Auto Paper Selection

Auto Selection Setting of Tray that is

Supplied the Paper

600dpiX600dpi Scanning Mode for

Document Feeder

Quick Scan from Document Glass

User Count Display

User Count Reset

User Information Print

The Number of User Name

Displayed Setting

A Warning when Login Fails

Disable Blank Page Print

Line Thickness

2-Sided Print

N-Up Print

Fit To Page

Output

Quick File

Default Settings

List Print (User)

Paper Tray Settings

Address Control

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

USB-Device Check

User Control

User Control

Energy Save

Operation Settings

Device Control

Copy Settings

Network Settings

Printer Settings

Keyboard Select

Fax Data Forward Internet Fax Data Forward

Disable Printing by Invalid User

Default Network Authentication

Server Setting

Automatically print stored jobs

after login

Display Usage Status after Login

Perform LDAP server access control.

Remote Operation Settings

Soft Keyboard Template Setting

99

Image Send Settings

Operation Settings Default Display Settings

Address Book Default Selection

Own Name and Destination Set

Initial Resolution Setting

Default Exposure Settings

Must Input Next Address Key at

Broadcast Setting

Scan Complete Sound Setting

The Number of File Name/Subject/Body

Keys Displayed Setting

The Number of Direct Address Keys

Displayed Setting

Disable Switching of Display Order

Hold Setting for Received Data Print

Default Verification Stamp

Erase Width Adjustment

Settings to Disable the

Registration

of Destination

Settings to Disable Transmission

Default Sender Set

Initial File Format Setting

Compression Mode at Broadcasting

Maximum Size of E-mail

Attachments (E-mail)

Maximum Size of Data Attachments

(FTP/Desktop/Network Folder)

Default Address Setting

Bcc Setting

Disable Scan Function

Pre-Setting Mail Signature

Auto Wake Up Print

Compression Setting

I-Fax Speaker Volume Setting

Original Print on Transaction Report

Transaction Report Print Select Setting

Activity Report Print Select Setting

Body Text Print Select Setting

Pre-Setting Mail Signature

Recall in Case of Line Busy

Recall in Case of Communication

Error

I-Fax Reception Report On/Off Setting

I-Fax Reception Report Request

Timeout Setting

Number of Resend Times at

Reception Error

Maximum Size of E-mail Attachments

(E-mail)

Rotation Sending Setting

Printing Page Number at Receiver

Auto Receive Reduce Setting

Duplex Reception Setting

Set Address for Data Forwarding

Letter Size RX Reduce Print

Receiving Date & Time Print

A3RX Reduce

POP3 Communication Timeout Setting

Reception Check Interval Setting

Allow/Reject Mail or Domain

Name Setting

I-Fax Output Setting

Distinctive Ring Detection

Auto Reduction Sending Setting

Rotation Sending Setting

Quick On Line Sending

Printing Page Number at Receiver

Date/Own Number Print Position Setting

Recall in Case of Line Busy

Recall in Case of Communication Error

Number of Calls in Auto Reception

Duplex Reception Setting

Auto Receive Reduce Setting

Print Style Setting

Set the Telephone Number for

Data Forwarding

Letter Size RX Reduce Print

Receiving Date & Time Print

A3 RX Reduce

Disable Stamp for Reprinting

Batch Print Settings

Erase Width Adjustment

Card Shot Settings

Setting for Print-Hold Disabling

Default Mode Settings

Sort Method Setting

Document Output Options

Administrator Authority Setting

Default Storage Format Settings

Default Exposure Settings

Initial Resolution Setting

Default Output Tray

Scan Complete Sound Setting

Delete All Quick Files

Allow/Reject Number Setting

Fax Output Settings

Dial Mode Setting

Auto Wake Up Print

Pause Time Setting

Fax Dest. Confirmation Mode

Speaker Settings

Remote Reception Number Setting

Original Print on Transaction Report

Transaction Report Print Select

Setting

Activity Report Print Select Setting

ECM

I-Fax Default Settings

I-Fax Send Settings

I-Fax Receive Settings

Fax Default Settings

Fax Send Settings

Fax Receive Settings

Fax Polling Security

SSL Settings IPsec Settings IEEE802.1X Setting

Storage Backup Device Cloning

Restore Factory Defaults

Store Current Configuration

Restore Configuration

Administrator Settings List

Image Sending Activity Report

Scan Settings

I-Fax Settings

Fax Settings

Document Filing Settings

List Print (Administrator)

Security Settings

Enable/Disable Settings

Change Administrator Password

Product Key

Data Backup

Storing/Calling of System Settings

Default Display Setting External Account Setting

Sharp OSA Settings

Automatic Deletion of File Settings

USB Driver Settings

Allow/Reject Number List

Allow/Reject Mail & Domain

Name List

Inbound Routing List

Document Admin List

Web Settings List

Metadata Set List

* This menu shows the overall structure of the

system settings. For detailed setting items, see

"7. SYSTEM SETTINGS" in the Operation

Guide.

Troubleshooting

Troubleshooting

101

This sections contains answers to frequently asked questions and explains

how to remove paper misfeeds.

XFREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 102

XREMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . 106

102

FREQUENTLY ASKED QUESTIONS

Making a copy of a non-standard size original

The procedure for making a copy of a payment slip or other non-standard

size original is explained below.

The "Centring" special mode of copy mode can be selected to position the

copied image in the centre of the paper.

(25 432)

mm

X

Y

200

150

Original

(25 297)

mm

Size Input

Standard Size

Custom size

AUTO

OK

Manual

1 Place the originals. 2 Enter the original size.

From the base screen of copy mode,

touch [Job Detail Settings], [Original]

then [Size Input].

If the X dimension

(width) of the

document is less than

140 mm (5-1/2") or

the Y dimension

(height) is less than

131 mm (5-5/32"),

place the original on

the document glass.

For a thin original,

use "Slow Scan

Mode".

P

aper Se

l

ec

t

O

K

P

l

ain

P

l

ai

n

3.

Plain

2.

P

l

ai

n

1.

4.

A

3

A4

A4

B

4

B

5

P

l

ai

n

C

opy Mo

de

Bypass Tray Type/Size Settin

g

S

e

l

ect t

h

e paper type.

P

l

ai

n

P

r

e

-Pr

i

n

ted

Heavy Paper

P

r

e

-P

u

n

ched

Colou

r

T

ransparenc

y

R

ecyc

l

e

d

T

h

i

n Paper

T

a

b

Paper

Labels

E

nve

l

op

e

Lette

r H

ead

Ca

n

cel

1

/2

1

/3

3 Place paper in the bypass tray.

4 Select the bypass tray.

From the base screen of copy mode,

touch [Job Detail Settings], [Paper

Select] and then "Bypass tray paper

type".

Type : Recycled

Size : A4

The bypass tray is used here to copy

onto paper that is not loaded in any of

the paper trays of the machine.

103

Printing on an envelopes

The procedure for printing on an envelope is explained below. Only the

name and address side of an envelope can be printed on.

It is recommended that you do a test print to check the print result before

using an envelope.

For detailed information on how to set paper in the bypass tray, see

"LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE

MACHINE" in the Operation Guide.

Type Size

Fixed Paper Side

Disable Duplex

Bypass Tray

Disable Staple

Disable Punch

Envelope DL

Paper Tray Settings

System Settings

Copy

Print Fax I-Fax

Doc.

Filing

5 5

OK

1 Place paper in the bypass tray.

2 Tray Settings.

Type : Envelope

Size : Select the envelope size

Print on the name

and address side

(1) (2) (3)

(4)

(5)

3 Select settings in the printer driver.

(1) Click the [Paper] tab.

(2) Select the size of the envelope in

"Paper Size".

(3) Select "Bypass Tray" from "Paper

Source" in "Paper Selection".

(4) Select [Envelope] in "Paper Type".

If needed, select the "Rotate 180 degrees"

checkbox ( ) in "Image Orientation" on the

[Main] tab.

(5) Click on the [OK] button.

104

Changing the paper size used for a print job

When the size of paper specified for a print job is not loaded in any of the

machine's paper trays, follow the steps below to change the paper size.

Paper Empty

Computer01 020 / 000 Paper Empty

Copy 020 / 000 Waiting

1234567890 001 / 000 Waiting

Detail

Spool

Complete

Stop/Delete

Print Job

Job Queue Sets / Progress Status

Scan to Fax Job

Priority

Job Queue

Copy

Internet Fax

1 1

020 / 001 Copying

2

3

4

1

OK

Detail

Computer01

file01Data

020 / 000 Paper Empty

Storage Format: B/W

Output:

2-Sided Print: 1-Sided

Paper:

A5

Plain Paper Select

1 Check details on the job.

Press the [JOB STATUS] key on the operation panel to

display the job status screen.

Select the job whose status is [Paper Empty] and touch

the [Detail] key.

To delete the job, you can press the [Stop/Delete] key.

Check the paper size specified for the job in the detail

screen, and touch the [Paper Select] key.

Paper Select OK

Plain

Plain

3

Plain

2

Plain

1

4

B4

B5

A4

A3 Plain

2 Change the paper size used for the job.

Select the paper size on which you wish to print the job

from the set paper sizes.

To avoid cutting off part of the image, select a paper size

that is larger than the paper size specified for the job.

105

Adjusting the volume of the ringer

If the ringing sound made when the machine receives a fax is too loud or too

soft, follow the steps below to adjust the volume.

The fax ringer volume is adjusted in the system settings (administrator).

Press the [SYSTEM SETTINGS] key on the operation panel,

touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] -

[Speaker Settings] - [Ringer Volume] in that order, and then select the

desired volume.

Checking the machine's communication record

To check the machine's record of communication using the image send

function, follow the steps below to print the image sending activity report.

The image sending activity report is printed from the system settings

(administrator).

Press the [SYSTEM SETTINGS] key on the operation panel,

and then touch [List Print (Administrator)] - [Image Sending Activity

Report] to print the report.

106

REMOVING MISFEEDS

When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing

and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched,

instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the

message will automatically clear.

The blinking mark in the image at left indicates the approximate position of the misfeed.

Touch the [Information] key to display the following

screen.

(A) Instructions for removing the misfeed appear

here.

(B) Animation showing what to do.

(C) Display the previous screen or the next screen.

(D) This closes the information screen.

The information screen cannot be closed until the

misfeed is removed.

For detailed procedures for removing misfeeds, see "REMOVING MISFEEDS" in "8. TROUBLESHOOTING" in

the Operation Guide.

A misfeed has occurred.

Turning M/C off now causes data loss.

Information OK

Exit

Open the centre cover and remove the misfed paper.

Misfeed Removal

Back Next

(C)

(A)

(D)

Misfeed location

(B)

• While the message appears, printing and scanning cannot be resumed.

• If the message does not clear even after the misfeed has been removed, the causes below are possible. Check

once again.

- The misfeed was not correctly removed.

- A torn piece of paper remains in the machine.

- A cover or unit that was opened or moved to remove the misfeed was not returned to its original position.

Please note

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®. The screens may

vary depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS

X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please

contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem

is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its

options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due

to use of the product.

• This manual contains references to the fax function. However, please note that the fax function is not available in some

countries and regions.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as

allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

The explanations in this manual assume that a right tray and stand/2x500 sheet paper drawer are installed on the machine.

For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual

machine due to product improvements and modifications.

MX-M363U/MX-M453U/MX-M503U Quick Start Guide

PRINTED IN FRANCE

TINSE4506GHZZ

Quick Start Guide