Sharp Mx M260 Owners Manual

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2015-03-09

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MX-M310.book

MX-M260/MX-M310
OPERATION MANUAL

KS1
SZZ

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MODEL

MX-M260
MX-M310
DIGITAL MULTIFUNCTIONAL
SYSTEM
OPERATION MANUAL

Page

• BEFORE USING
THE MACHINE
• COPY FUNCTIONS
• CONVENIENT COPY
FUNCTIONS
• NETWORK SCANNER
FUNCTION
• SYSTEM SETTINGS
(GENERAL)
• SYSTEM SETTINGS
(ADMINISTRATOR)
• TROUBLESHOOTING
AND MAINTENANCE
• PERIPHERAL DEVICES
AND SUPPLIES
• APPENDIX

9
22
36
54
90
96
116
139
143

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Each instruction also covers the optional units used with these products.
Caution:
For complete electrical disconnection, pull out the main plug.
The socket-outlet shall be installed near the equipment and shall be easily accessible.

➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣

FOR YOUR RECORDS ...
To protect against loss or theft, record and retain for reference the
copier’s serial number located on the back of the unit.

Model Number
Serial Number
Date of Purchase
Place of Purchase
Authorized Sharp Copier
Service Department Number

➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣

➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣

MX-M310.book

For users in the USA
This device complies with Part 15 of the FCC Rules. Operation is
subject to the following two conditions: (1) This device may not cause
harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.

WARNING:
FCC Regulations state that any unauthorized changes or modifications to
this equipment not expressly approved by the manufacturer could void the
user's authority to operate this equipment.
Note:
This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when
the equipment is operated in a commercial environment. This equipment
generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.
Shielded interface cables must be used with this equipment to maintain
compliance with EMC regulations.
Do not make copies of anything which is prohibited from copying by law. The
following items are normally prohibited from copying by national law. Other
items may be prohibited by local law.
● Money

● Stamps

● Bonds

● Stocks

● Checks

● Passports

● Driver's licenses

● Bank drafts

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CONTENTS
CAUTIONS................................................................................................................................................. 4
●
●
●
●
●

CAUTIONS ON USING THE MACHINE ........................................................................................................... 4
IMPORTANT POINTS WHEN SELECTING AN INSTALLATION SITE ........................................................... 4
CAUTIONS ON HANDLING THE MACHINE.................................................................................................... 5
LASER INFORMATION .................................................................................................................................... 5
ENVIRONMENTAL INFORMATION................................................................................................................. 6

USING THE MANUAL ............................................................................................................................... 6
● ABOUT THE OPERATION MANUALS............................................................................................................. 6
● THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE INDICATIONS ....................................................... 7
● CONVENTIONS USED IN THIS MANUAL ....................................................................................................... 7

MAIN FEATURES ...................................................................................................................................... 8

BEFORE USING THE MACHINE

CONVENIENT COPY FUNCTIONS

PART NAMES AND FUNCTIONS ..................... 9

COPY FINISHING FUNCTIONS ...................... 36

● OPERATION PANEL ......................................11
● TOUCH PANEL ..............................................12

● SORT COPY .................................................. 36
● GROUP COPY............................................... 36
● OFFSET FUNCTION (When the finisher is
installed)......................................................... 36
● STAPLE SORT (when the finisher
(MX-FN13) is installed) .................................. 38
● ORIENTATION OF THE ORIGINAL AND
STAPLING POSITIONS................................. 38

POWER ON AND OFF..................................... 14
●
●
●
●

POWER ON ....................................................14
POWER OFF ..................................................14
INITIAL SETTINGS.........................................15
POWER SAVE MODES..................................15

LOADING PAPER............................................ 16
● PAPER............................................................16
● LOADING PAPER...........................................18
● CHANGING A TRAY’S PAPER TYPE AND
PAPER SIZE SETTINGS................................20

COPY FUNCTIONS

MAIN SCREEN OF COPY MODE ................... 22
NORMAL COPYING ........................................ 23
●
●
●
●

COPYING FROM THE DOCUMENT GLASS ....23
COPYING FROM THE RSPF .........................24
POINTS TO NOTE WHEN MAKING COPIES ...25
BYPASS FEED (special paper) ......................27

AUTOMATIC TWO-SIDED COPYING............. 28
● USING THE DOCUMENT GLASS..................28
● USING THE RSPF..........................................29

EXPOSURE ADJUSTMENT ............................ 30
● SELECTING THE ORIGINAL IMAGE TYPE AND
MANUALLY ADJUSTING THE EXPOSURE......30

REDUCTION/ENLARGEMENT/ZOOM............ 31
● AUTOMATIC RATIO SELECTION .................31
● MANUAL RATIO SELECTION........................32
● SELECTING THE VERTICAL AND
HORIZONTAL COPY RATIOS SEPARATELY
(XY ZOOM copying)........................................33

INTERRUPTING A COPY RUN ....................... 35

SPECIAL MODES............................................ 40
● GENERAL PROCEDURE FOR USING THE
SPECIAL FUNCTIONS .................................. 41
● MARGIN SHIFT COPY .................................. 42
● ERASE COPY................................................ 43
● DUAL PAGE COPY ....................................... 44
● PAMPHLET COPY ........................................ 45
● JOB BUILD MODE......................................... 46
● MULTI SHOT COPY ...................................... 47
● ORIGINAL SIZE ............................................. 48
● COVER COPY ............................................... 49
● B/W REVERSE COPY ................................... 51
● CARD SHOT .................................................. 52

NETWORK SCANNER FUNCTION

INTRODUCTION ......................................................54
ABOUT THE NETWORK SCANNER FUNCTION ...55
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE...... 56
● SETTINGS REQUIRED FOR THE NETWORK
SCANNER FUNCTION ................................. 56
● ACCESSING WEB PAGES .......................... 56
● ABOUT THE WEB PAGE ............................. 57
● BASIC SETTINGS FOR NETWORK
SCANNING ................................................... 58

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● SMTP SERVER AND DNS SERVER
SETTINGS .....................................................59
● CONFIGURING LDAP SERVER SETTINGS
(WHEN USING AN LDAP SERVER) .............60
● PROGRAMMING CUSTOM INDEX NAMES ....61
● SETTING UP DESTINATION INFORMATION..62
● STORING THE SENDER INFORMATION
(Scan to E-mail) .............................................67
● PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
("Passwords") ................................................68
● RESTRICTING USE OF THE NETWORK
SCANNER FUNCTION (USER
AUTHENTICATION) ......................................69

INITIAL SCREEN OF SCANNER MODE ........ 70
SENDING AN IMAGE ...................................... 72
● BASIC TRANSMISSION METHOD ................72
● TRANSMISSION METHODS FOR SCAN TO EMAIL................................................................74
● SCANNING AND TRANSMITTING A TWO-SIDED
ORIGINAL (when an RSPF is installed)................76
● SCANNING A LARGE NUMBER OF ORIGINALS
(when an RSPF is installed) ................................77

SCANNING SETTINGS (ORIGINAL SIZE,
QUALITY, RESOLUTION, FILE FORMAT, AND
SEND SETTING).............................................. 78
●
●
●
●
●

MANUALLY SETTING THE SCANNING SIZE ......78
SELECTING THE QUALITY................................79
SELECTING THE RESOLUTION ........................80
SELECTING THE FILE FORMAT ........................81
CHANGING THE SEND SETTINGS ....................82

CANCELING AN E-MAIL/FTP TRANSMISSION .... 83
METADATA DELIVERY (DATA ENTRY)........ 84
PREPARATIONS FOR METADATA
TRANSMISSION .............................................. 85
● SETTINGS REQUIRED IN THE WEB PAGES ......85
● METADATA TRANSMISSION FOR SCAN TO
DESKTOP.........................................................85

TRANSMITTING METADATA ......................... 86
● METADATA FIELDS ..........................................88

CHECKING THE IP ADDRESS ....................... 89

SYSTEM SETTINGS (GENERAL)

SYSTEM SETTINGS........................................ 90
● GENERAL PROCEDURE FOR SYSTEM
SETTINGS ..................................................... 54
● SETTINGS ..................................................... 92

JOB PROGRAM MEMORY ............................. 93
● STORING A JOB PROGRAM........................ 93
● EXECUTING A JOB PROGRAM ................... 94
● DELETING A STORED JOB PROGRAM ...... 94

AUDITING MODE ............................................ 95
● COPYING WHEN AUDITING MODE IS
ENABLED ...................................................... 95

SYSTEM SETTINGS (ADMINISTRATOR)

PURPOSE OF THE ADMINISTRATOR
SETTINGS ....................................................... 96
PROGRAMMING A ADMINISTRATOR
PASSWORD .................................................... 96
USING THE ADMINISTRATOR SETTINGS.... 97
ADMINISTRATOR SETTING LIST.................. 99
● ADMINISTRATOR SETTING MENU ........... 101

GENERAL PROGRAMS................................ 103
●
●
●
●
●
●

ACCOUNT CONTROL................................. 103
ENERGY SAVE ........................................... 105
OPERATION SETTINGS ............................. 106
DEVICE CONTROL ..................................... 107
CHANGE ADMINISTRATOR PASSWORD . 109
PRODUCT KEY ........................................... 109

PROGRAMS FOR COPY MODE................... 110
● COPY SETTINGS ........................................ 110

PROGRAMS FOR PRINT MODE .................. 111
● PRINT SETTINGS ....................................... 111

PROGRAMS FOR NETWORK SCANNER
MODE............................................................. 115
● SCANNER SETTINGS ................................ 115

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TROUBLESHOOTING AND MAINTENANCE

DISPLAY MESSAGES................................... 117
TROUBLESHOOTING ................................... 119
PROBLEMS WHEN THE NETWORK SCANNER
FUNCTION IS USED...................................... 123
● DISPLAY MESSAGES..................................125
● IF YOUR E-MAIL IS RETURNED .................126
● IMPORTANT POINTS WHEN USING SCAN TO
E-MAIL ..........................................................126

APPENDIX

SPECIFICATIONS ......................................... 143
SPECIFICATIONS FOR NETWORK SCANNER .. 145
MATERIAL SAFETY DATA SHEET.............. 146
INDEX ............................................................ 154
● INDEX BY PURPOSE.................................. 158

MISFEED REMOVAL..................................... 127
●
●
●
●
●
●
●
●

MISFEED REMOVAL GUIDANCE ...............127
MISFEED IN THE RSPF...............................128
MISFEED IN THE BYPASS TRAY ...............129
MISFEED IN THE MACHINE........................129
MISFEED IN THE CENTER TRAY...............131
MISFEED IN THE UPPER PAPER TRAY ....131
MISFEED IN THE LOWER PAPER TRAY ...132
MISFEED IN THE RIGHT TRAY (when a right
tray (MX-TE10) is installed) ..........................132
● MISFEED IN THE UPPER EXIT AREA (when a
job separator tray kit or finisher (MX-FN13) is
installed)........................................................133
● MISFEED IN AN OUTPUT TRAY (when a
finisher (MX-FN13) is installed).....................133

TO THE ADMINISTRATOR OF THE MACHINE... 162

REPLACING THE TONER CARTRIDGE ...... 134
STAPLE CARTRIDGE REPLACEMENT....... 135
CHECKING THE TONER QUANTITY AND
TOTAL COUNT.............................................. 137
CLEANING THE MACHINE........................... 137
● DOCUMENT GLASS AND RSPF .................137
● THE BYPASS TRAY PAPER FEED ROLLER .....138

PERIPHERAL DEVICES AND SUPPLIES

PERIPHERAL DEVICES................................ 139
● FINISHER (MX-FN13) ..................................140
● 500-SHEET PAPER FEED UNIT/ 2 x 500SHEET PAPER FEED UNIT.........................141

STORAGE OF SUPPLIES ............................. 142
● PROPER STORAGE ....................................142

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CAUTIONS
Follow the cautions below when using this machine.

CAUTIONS ON USING THE MACHINE
Warning:
• The fusing area is hot. Exercise care in this area when removing misfed paper.
• Do not look directly at the light source. Doing so may damage your eyes.

Caution:
• Do not switch the machine rapidly on and off. After turning the machine off, wait 10 to 15 seconds before turning it
back on.
• Machine power must be turned off before installing any supplies.
• Place the machine on a firm, level surface.
• Do not install the machine in a humid or dusty location.
• When the machine is not used for a long time, for example, during prolonged holidays, turn the power switch off
and remove the power cord from the outlet.
• When moving the machine, be sure to turn the power switch off and remove the power cord from the outlet.
• Do not cover the machine with a dust cover, cloth or plastic film while the power is on. Doing so may prevent heat
dissipation, damaging the machine.
• Use of controls or adjustments or performance of procedures other than those specified herein may result in
hazardous laser radiation exposure.
• The socket-outlet should be installed near the machine and should be easily accessible.
• Do not throw the toner cartridge into a fire. Toner may fly and cause burns.
• Store toner cartridges out of the reach of small children.

IMPORTANT POINTS WHEN SELECTING AN
INSTALLATION SITE
Improper installation may damage the machine. Please note the following during initial installation and whenever the
machine is moved.
If the machine is moved from a cool place to a warm place, condensation may form inside the machine. Operation

Caution in this condition will cause poor copy quality and malfunctions. Leave the machine at room temperature for at least
2 hours before use.

Do not install your machine in areas that are:
• damp, humid, or very
dusty

• exposed to direct sunlight

• poorly
ventilated

• subject to extreme
temperature or humidity
changes, e.g., near an
air conditioner or
heater.

The machine should be installed near an accessible power outlet for easy connection and
disconnection.

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Be sure to connect the power cord only to a power outlet that meets the specified voltage and
current requirements. Also make certain the outlet is properly grounded.
Note

Connect the machine to a power outlet which is not used for other electric appliances. If a lighting fixture is
connected to the same outlet, the light may flicker.

Be sure to allow the required space around the
machine for servicing and proper ventilation.

12" (30cm)

12"
(30cm)

CAUTION:
Do not install the machine in a location with poor air circulation.
A small amount of ozone is created inside the machine during printing. The amount of ozone created is not
sufficient to be harmful; however, an unpleasant odor may be noticed during large copy runs, and thus the
machine should be installed in a room with a ventilation fan or windows that provide sufficient air circulation.
(The odor may occasionally cause headaches.)
* Install the machine so that people are not directly exposed to exhaust from the machine. If installed near a
window, ensure that the machine is not exposed to direct sunlight.
Note:
The present recommended long term exposure limit for ozone is 0.1 ppm (0.2 mg/m3) calculated as an 8 hr. timeweighted average concentration.
However, since the small amount that is emitted may have an objectionable odor, it is advisable to place the
machine in a ventilated area.

CAUTIONS ON HANDLING THE MACHINE
Observe the following precautions when handling the machine to maintain top performance.

Do not drop the machine, subject it to shock or strike it against any object.
Store spare toner cartridges in a cool dry place without removing from the package before use.
• If they are exposed to direct sunlight or excessive heat, poor copies may result.

Do not touch the photoconductive drum (green portion).
• Scratches or smudges on the drum will cause dirty copies.

Safety precautions:
This Digital Copier is rated Class I and complies with 21 CFR 1040.10 and 1040.11 of the CDRH standards. This
means that the machine does not produce hazardous laser radiation. For your safety, observe the precautions below.
• Do not remove the cabinet, operation panel or any other covers.
• The machine’s exterior covers contain several safety interlock switches. Do not bypass any safety interlock by
inserting wedges or other items into switch slots.
This product utilizes a CR coin Lithium battery which contains a Perchlorate material. Special handling for this
material may apply, California residents, See www.dtsc.ca.gov/hazardouswaste/perchlorate/
Others, consult local environmental officers.

LASER INFORMATION
Wave length

785 nm

+10 nm
-15 nm

North America:

26 cpm model: (6.213 µs)/7 mm
31 cpm model: (7.385 µs)/7 mm

Europe:

26 cpm model: (6.213 µs)/7 mm
31 cpm model: (7.385 µs)/7 mm

Pulse times

Output power

Max. 0.9 mW

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ENVIRONMENTAL INFORMATION
Products that have earned the ENERGY STAR® are designed to protect the environment
through superior energy efficiency.

The Environmental Choice Program guidelines are applied to the products only in Canada. The
products that meet the Environmental Choice Program guidelines carry the logo shown to the left.
The products without the logo may not meet the Environmental Choice Program guidelines.

"BATTERY DISPOSAL"
THIS PRODUCT CONTAINS A LITHIUM PRIMARY MEMORY BACK-UP BATTERY THAT MUST BE
DISPOSED OF PROPERLY. PLEASE CONTACT YOUR LOCAL SHARP DEALER OR AUTHORIZED
SERVICE REPRESENTATIVE FOR ASSISTANCE IN DISPOSING OF THIS BATTERY.
This product utilizes tin-lead solder, and fluorescent lamp containing a small amount of mercury. Disposal of these
materials may be regulated due to environmental consideration. For disposal or recycling information, please
contact your local authorities, the Electronics Industries Alliance: www.eiae.org, the lamp recycling organization:
www.lamprecycle.org or Sharp at 1-800-BE-SHARP.
(For U.S.A. Only)

USING THE MANUAL
This machine has been designed to provide convenient copying features in a minimum amount of office space and
with maximum operational ease. To get full use of all machine features, be sure to familiarize yourself with this
manual and the machine. For quick reference during machine use, keep this manual in a handy location.

ABOUT THE OPERATION MANUALS
The operation manuals for the machine are as follows:

Operation Manual (this manual)
This manual contains explanations of the product and procedures for using the machine as a copier or network
scanner.
This also explains administrator settings for machine management and copier related functions.
Administrator settings for the fax functions are explained in the operation manual for facsimile.

Online manual (for printer)
This manual is on the CD-ROM, and explains the procedures for using the machine as a printer, network printer, and
network scanner.

Software setup guide (for printer)
This manual contains instructions for installing the software that allows the machine to be used with your computer
and procedures for establishing initial printer settings.

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THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE
INDICATIONS
An "R" appearing at the end of an original or paper size (5-1/2" x 8-1/2"R, 8-1/2" x 11"R, etc.) indicates that the original
or paper is oriented horizontally as shown below.

Sizes that can be placed only in the horizontal (landscape) orientation (8-1/2" x 14", 11" x 17"), do not contain the
"R" in their size indication.

CONVENTIONS USED IN THIS MANUAL
Warning

Warns that injury may result if the contents of the warning are not properly followed.

Caution

Cautions that damage to the machine or one of its components may result if the contents of the
caution are not properly followed.

Note

Notes provide useful information on the specifications, functions, performance, and operation of
the machine.

Explanation of words and illustration
• This operation manual refers to the Reversing Single Pass Feeder as the "RSPF".
• The illustrations in this manual show the MX-M260/MX-M310 with the optional job separator tray kit (MX-TR11)
installed.
The appearance of your machine may be different depending on the model and options installed, however, the
basic operations are the same.

RSPF

• For peripheral devices that can be installed, see "PERIPHERAL DEVICES" (p.139).
• The explanations in this manual assume that the person who will install the product and the users of the product
have a working knowledge of Microsoft Windows.
• In this manual, American spellings are used.
• For information on the operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in this manual are for Windows Vista. The screens may vary
depending on your Windows version and settings.

00.fm

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MAIN FEATURES
High-speed laser copying
• First-copy time* is only 4.8 seconds (MX-M260) or 4.5 seconds (MX-M310).
• Copying speed is 26 copies/min. (MX-M260) or 31 copies/min. (MX-M310). This is ideal for business use and
provides a big boost to workplace productivity.
* First-Copy time may vary depending on the power-supply voltage, ambient temperature, and other operating conditions.

High-quality digital image
• In addition to automatic exposure adjustment, three original type modes are available: "TEXT mode" for text-only
originals, "TEXT/PHOTO mode" for mixed text and photo originals, and "PHOTO mode" for photos. The exposure
can be manually adjusted to 5 levels in each mode.

Enhanced copying features
•
•
•
•

Zoom copies can be made from 25% to 400% in increments of 1%.
Continuous copying of up to 999 copies is possible.
Automatic two-sided copying can be performed.
Useful special features such as erase, margin shift, 2 in 1 and 4 in 1, pamphlet copy, dual page copy and cover
copy are available.

Erase copy

Margin shift copy

2in1 copy

4in1 copy

4
3
2
1

SHARP

Pamphlet copy

Dual page copy

Cover copy

Card shot

• Administrator settings allow the setting or modification of functions to meet your specific needs. The administrator
settings can also be used to enable audit mode, which allows the machine administrator to control use of the
machine.

Black and white LCD touch panel makes it easy to operate the machine
• Employing a backlit black and white LCD display, the touch panel provides step-by-step guidance for each function
of the machine. The touch panel even provides instructions for removing paper misfeeds and other problems that
occur.

Environment and people friendly design
• Preheat and auto power shut-off modes are provided to reduce power consumption when the machine is not in
use.
• A universal design has been implemented in the product whereby the height of the operation panel and shape of
the keys are designed to be usable by as many people as possible.

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Chapter 1

BEFORE USING THE MACHINE

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS
Exterior
1

16
8

4
5
12

11
9

17
13

20
21

15
1

Document feeder tray
Place the original(s) that you wish to scan face up
here. (p.24)

Power switch
Press to turn the machine power on and off. (p.14)

Original guides
Adjust to the size of the originals.

Handles
Use to move the machine.

Operation panel
Contains operation keys and the touch panel.
(p.11)

Job separator tray (Upper tray) (optional)
Print jobs and received faxes are delivered to this
tray.

Document feeder cover
Open to remove misfed originals. (p.128)

Reversing tray
Pull out to remove misfed originals. (p.128)

Exit area
Originals exit the machine here after copying.

Document transport cover
Open to remove misfed originals. (p.128)

Center tray
Finished copies are delivered to the center tray.

Front cover
Open to remove paper misfeeds and perform
machine maintenance. (p.129)

Document transport cover knob
Pull to open the document transport cover (p.128)

Document glass
Place an original that you wish to scan face down
here. (p.23)

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BEFORE USING THE MACHINE

Interior

25
26

Paper trays
Each tray holds 500 sheets of copy paper. (p.16)

Roller rotating knob
Turn to remove misfed paper. (p.129)

Upper right side cover
Open to remove misfeeds when an optional job
separator tray kit or a optional finisher is installed.
(p.133)

Photoconductive drum
Copy images are formed on the photoconductive
drum.

Side cover
Open to remove misfeeds. (p.129)

Side cover handle
Pull to open the side cover. (p.129)

Bypass tray paper guides
Adjust to the width of the paper. (p.19)

Bypass tray
Regular paper and special paper (such as
transparency film) can be fed from the bypass tray.
(p.19)

Bypass tray extension
Pull out the bypass tray extension before placing
paper in the bypass tray. (p.19)

Toner cartridge lock release lever
Use to unlock the toner cartridge. (p.134)

Toner cartridge
Contains toner. (p.134)

Caution

Fusing unit release levers
To remove a paper misfeed in the fusing unit, push
up on these levers and remove the paper. (p.130)

Warning

Do not touch the photoconductive drum
(green portion). Doing so may damage the
drum and cause smudges on copies.

The fusing unit is hot. Do not touch
the fusing unit when removing
misfed paper. Doing so may cause a
burn or injury.

Fusing unit paper guide
Open to remove misfed paper. (p.130)

Note

The model name is on the front cover of the
machine.

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BEFORE USING THE MACHINE

OPERATION PANEL

COPY
PRINT

ON LINE
DATA

SCAN

DATA
LINE
DATA

FAX

JOB STATUS

SYSTEM SETTINGS

LOGOUT

1
1

Touch panel
The machine status, messages and touch keys are
displayed on the panel. The display will show the
status of printing, copying or network scanning
according to the mode that is selected. For details
see the next page.
Mode select keys and indicators
Use to change modes and the corresponding
display on the touch panel.
[COPY] key
Press to select copy mode.
[PRINT] key/ONLINE indicator/
DATA indicator
Press to select print mode.
• ONLINE indicator
Print jobs can be received when this indicator is lit.
• DATA indicator
A print job is in memory. The indicator lights
steadily while the job is held in memory, and
blinks while the job is printed.
[SCAN] key/DATA indicator (When the network
scanner option is installed.)
Press to select network scan mode when the
network scanner option is installed.
• DATA indicator
Lights steadily or blinks while a scanned image
is being sent.
(See "4. NETWORK SCANNER FUNCTION".)
[FAX] key/LINE indicator/DATA indicator (When
the fax option is installed.)
Press to select fax mode when the fax option is
installed.
• LINE indicator
this lights up while faxes are being sent or
received.
• DATA indicator
Blinks when a fax has been received to memory
and lights steadily when a fax is waiting in
memory for transmission.
(See operation manual for facsimile.)

[JOB STATUS] key
Press to display the current job status. (p.13)

[SYSTEM SETTINGS] key
Use to adjust various settings of the machine
including the contrast of the touch panel and
administrator settings. (p.91)

Numeric keys
Use to enter numeric values for various settings.

[LOGOUT] key ( )
When auditing mode is enabled, press this key
after finishing a job to return the machine to
account number entry standby.

[#/P] key ( )
Use this key to execute a job program in copy
mode.
The key is also used to dial in fax mode.

[CLEAR] key ( )
Press to clear a copy number setting or cancel a
job.

[CLEAR ALL] key ( )
Resets the settings to the initial settings.

[START] key ( )
Press in copy mode, scanner mode, or fax mode to
begin copying, network scanning, or faxing.
This key blinks when auto power shut mode has
activated. Press the key to return to normal
operation.

[INTERRUPT] key ( )
Use to perform an interrupt copy job. (p.35)

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BEFORE USING THE MACHINE

TOUCH PANEL
Using the touch panel

Selecting a function

[Example 1]

JOB QUEUE

SETS / PROG

COPY

003 / 000

SHARP001

003 / 000

Beep
tone

Items on the touch panel
are selected by touching
the key associated with
the item. A beep will
sound to confirm that the
item was selected and
the key will be
highlighted.
* A double-beep is
sounded when an
invalid key is touched.

Items which are
highlighted at the time a
screen appears are
already selected and will
take effect when the [OK]
key is touched.

LEFT
BINDING

RIGHT
BINDING

[Example 2]
If you need to cancel a selection, simply press the key
once again so that it is not highlighted.

[Example 2]
1/13

CANCEL

COMPLETE

Keys which are grayed
out cannot be selected.
DUAL PAGE
COPY

MULTI SHOT

The confirmation beeps can be disabled in the
administrator settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR)".)
The touch panel screens shown in this manual are
printed images and may differ from the actual screens.

DUAL PAGE
COPY

The key is no longer
highlighted and the
selection is canceled.

MULTI SHOT

[Example 3]
When the machine is
used in copy mode or fax
mode and a special
mode is selected, a icon
will appear on the touch
panel.

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BEFORE USING THE MACHINE

Job status screen (common to copy, print, network scan and fax)
This screen appears when the [JOB STATUS] key on the operation panel is pressed.
A job list showing the current job and the stored jobs or a list showing completed jobs can be displayed.
The contents of jobs can be viewed and jobs can be deleted from the queue. The following screen shows the job
queue for print jobs.
1

JOB QUEUE

SETS / PROGRESS

JOB QUEUE

STATUS

COPY

003 / 000

PAPER EMPTY*1

SHARP001

003 / 000

WAITING

1/1

COMPLETE

DETAIL
0666211221

010 / 000

WAITING

PRIORITY
STOP/DELETE

PRINT JOB

3
1

SCAN TO

Job list
Shows stored jobs and the job currently being
executed. Touch one of keys 3 to 5 in the above
illustration to select the type of job. The icon next to
each job name indicates the mode of the job as
follows:
Copy mode

Printer mode

FAX JOB

Mode switching keys
Use to select the job list mode: "JOB QUEUE"
(Stored/currently executing jobs) or "COMPLETE"
(Finished jobs).
"JOB QUEUE":
Shows jobs that have been stored and the job that
is currently being executed.
"COMPLETE":
Shows the jobs that have been finished. Note that
copy jobs do not appear in this list.
If the power is turned off, or if auto power shut-off
mode activates when there are no jobs, the jobs in
the "COMPLETE" list will be erased.

[PRINT JOB] key
Use to view the list of output jobs for all modes
(print, copy, and fax).

[SCAN TO] key
Displays a network scanner job (When the network
scanner function is installed.).

[FAX JOB] key
This displays stored fax jobs and the fax job
currently being executed (When the fax option is
installed.).

Display switching keys
Use to change the page of the displayed job list.

[STOP/DELETE] key
Use to pause or delete a job currently being
executed, or to delete a stored job. Copy jobs and
received faxes cannot be paused or deleted with
this key. Copy jobs can be canceled by pressing
the [CLEAR] key ( ) or [CLEAR ALL] key ( ).

[PRIORITY] key
Touch this key after selecting a stored job in this
[JOB QUEUE] list to print the job ahead of the
other jobs.

[DETAIL] key
Shows information on the selected job. This cannot
be used for a received fax.

*1:"PAPER EMPTY" in the job status display

"PAPER EMPTY" in the job status display
indicates that the machine is out of the specified
size of paper. Add the specified size of paper. If
the specified size of paper is not available and
you are in printer mode, another size of paper
can be loaded in the bypass tray to allow printing
to take place. (See the "Online manual".)

Network scanner mode
Fax mode
Fax mode
(Send jobs)
(Receive jobs)
The jobs in the job list appear in the form of keys.
To give priority to a job or pause or delete a job,
touch the key of the job and then use the key
described in 7 or 8 .

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POWER ON AND OFF
The power switch is located on the left side of the machine.

Note

When the power switch is turned on, the machine starts up in the previously used mode. The following
explanations assume that the previously used mode was copy mode.

POWER ON

POWER OFF

Turn the power switch to the "ON" position.

When the machine is not used for a long time, be sure
to turn it off.

• When the power switch is turned to the "ON" position,
the message "WARMING UP. A COPYING JOB CAN
BE SET NOW." will appear in the message display and
the machine will start warming up. When "READY TO
COPY." appears, the machine is ready to copy. Copy
settings can be selected during warm-up.
• If auditing mode is enabled, "ENTER YOUR
ACCOUNT NUMBER." will appear. When a valid
account number is entered, the account status will
appear on the main screen for several seconds.
Then copying can be performed. (See "6. SYSTEM
SETTINGS (ADMINISTRATOR)".)

Note

Make sure that the machine is not in operation
and then turn the power switch to the "OFF"
position.

OFF

If the power switch is turned off while the machine is in
operation, a misfeed may occur and the job that was in
progress will be canceled.

If the fax option is installed, be sure to keep the power turned on. Faxes cannot be received when the power is
turned off.

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BEFORE USING THE MACHINE

INITIAL SETTINGS
The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, or the
preset "auto clear time" elapses after the last copy is made in any mode. When the machine reverts to the initial
settings, all settings and functions selected to that point are canceled. The auto clear time can be changed in the
administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)
The initial settings that appear in the display are shown below.

1
Functions and settings are explained based on the above screen as applicable.
Copy ratio: 100%, Exposure: Automatic, Copy quantity: 0, Automatic two-sided: One side to One side,
Auto paper selection: On,
Paper tray: Upper paper tray

Note

The initial settings can be changed in the administrator settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR)".)
For the initial settings (initial screen) of printer, fax, and scanner modes, see the operation manuals of those
modes.

POWER SAVE MODES
The machine has two power save modes to reduce overall power consumption and thereby reduce the cost of
operation. These modes help conserve natural resources and reduce environmental pollution. The two power save
modes are "Preheat mode" and "Auto power shut-off mode".
The time settings for each mode can be changed in the administrator settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR)".)

Preheat mode
When the set time elapses, the temperature of the fusing unit is automatically lowered to reduce power consumption
while on standby. To return to normal operation, touch any key on the operation panel. To make a copy when the
machine is in this mode, simply select the desired copy selections and then press the [START] key ( ).

Auto power shut-off mode
When the set time elapses, the power to the fusing unit automatically turns off to reduce power consumption. (This is
based on the guidelines of the International Energy Star Program.) When the machine enters this mode, the touch
panel screen turns off and only the [START] key ( ) blinks. To return to normal operation, press the [START] key
( ). To copy after warm-up starts, make desired copy selections and press the [START] key ( ). When the
machine receives a fax or a print job, Auto power shut-off mode automatically deactivates and the machine returns
to normal operation.

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LOADING PAPER
When a tray runs out of paper, a message appears in the touch panel. Load paper in the tray.

PAPER
The specifications for the types and sizes of paper that can be loaded in the paper trays are shown below.
For best results, use only SHARP recommended paper.
Tray
No.

Paper tray type

Upper paper tray*1

Lower paper tray*2

500-sheet paper
feed unit/
Upper paper tray of
2 x 500-sheet paper
feed unit

Lower paper tray of
2 x 500-sheet paper
feed unit
Bypass tray

*1
*2
*3
*4

Paper type

Size

Weight

Capacity

Plain paper
Letterhead paper
Recycled paper
Color paper

5-1/2" x 8-1/2" to
11" x 17"
(A5 to A3)

15 lbs. to 28 lbs.
500 sheets*4
2
2
(56 g/m to 105 g/m )

Plain paper
Letterhead paper
Recycled paper
Color paper

5-1/2" x 8-1/2" to
11" x 17"
(A6 to A3)

16 lbs. to 34.5 lbs.
100 sheets*4
2
2
*3
(60 g/m to 128 g/m )

Thin paper

15 lbs. to 16 lbs.
100 sheets
(56 g/m2 to 59 g/m2)

Heavy paper

Max. 54 lbs.
(200 g/m2)

30 sheets

Labels

40 sheets

Transparency film

40 sheets

Envelope

5 sheets

International DL
(110 x 220 mm)
International C5
(162 x 229 mm)
Commercial 10
(4-1/8" x 9-1/2")

5-1/2" x 8-1/2" (A5) size paper can only be loaded in tray 1 and the bypass tray.
B5 size paper cannot be loaded in tray 2 (However, B5R paper can be loaded.).
When loading paper larger than 8-1/2" x 11" (A4) size, do not use paper of weight greater than 28 lbs. (105 g/m2).
When paper weight is 21 lbs. (80 g/m2). The number of sheets of paper which can be loaded varies depending on the weight
of the paper.

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BEFORE USING THE MACHINE

Special papers
Follow these guidelines when using special papers.

Envelopes
Do not use the following envelopes (Misfeeds will
occur.).
• Envelopes with metal tabs, clasps, strings, holes, or
windows.
• Envelopes with rough fibers, carbon paper, or glossy
surfaces.
• Envelopes with two or more flaps.
• Envelopes with tape, film, or paper attached to the
flap.
• Envelopes with a fold in the flap.
• Envelopes with glue on the flap to be moistened for
sealing.
• Envelopes with labels or stamps.
• Envelopes that are slightly inflated with air.
• Envelopes with glue protruding from the seal area.
• Envelopes with part of the seal area peeled off.

• Use SHARP recommended transparency film and
label sheets. Using other than SHARP
recommended paper may result in misfeeds or
smudges on the output. If other than SHARP
recommended media must be used, feed each sheet
one at a time using the bypass tray (Do not attempt
continuous copying or printing.).
• There are many varieties of special paper available
on the market, and some cannot be used with this
machine. Before using special paper, contact a
SHARP service center.
• Before using other than SHARP recommended
paper, make a test copy to see if the paper is
suitable.

Letterhead paper
Letterhead paper is paper with information pre-printed
at the top such as a company name and address.
SHARP

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BEFORE USING THE MACHINE

LOADING PAPER
Make sure that the machine is not copying, printing, or printing a received fax, and then follow these steps to load paper.

Loading the paper in the paper tray

Pull out the paper tray until it stops.
If you are loading the
same size of paper as
was loaded previously,
go to step 4. If you are
loading a different size of
paper, continue with the
following step.

Load paper in the tray.

Maximum height line

Squeeze the lock lever of the front
guide and slide the front guide to
match the width of the paper.

Note

Front guide

Left guide

• Load the paper with the print side facing up.
• Insert the paper along the guides.
• The tray holds up to 500 sheets of 21 lb.
(80g/m2) bond paper.
• Do not load paper above the maximum
height line.
• When adding paper, first remove any
paper remaining in the tray, combine it
with the paper to be added, and then
reload as a single stack.

Push the paper tray firmly back into
the machine.

Move the left guide to the appropriate
slot as marked on the tray.
When using 11" x 17"
copy paper, store the left
guide in the slot at the left
front of the paper tray.
If you loaded a different size of paper that was loaded
previously, place the appropriate paper size card in the
front of the paper tray to indicate the new paper size.

Fan the copy paper.

Paper size card

Note

If you loaded a different size of paper that
was loaded previously, go to "CHANGING A
TRAY’S PAPER TYPE AND PAPER SIZE
SETTINGS" (p.20).

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BEFORE USING THE MACHINE

Loading paper in the bypass tray

Unfold the bypass tray.

Insert the copy paper (print side
down) all the way into the bypass tray.

To enable correct
detection of the paper
size, be sure to pull out
the bypass tray
extension.

Set the paper guides to the copy
paper width.

Important points when inserting paper in the bypass tray
• Be sure to place envelopes horizontally as shown in
the following diagram.
• Load the paper with the print side facing down.

Landscape Portrait
orientation orientation

• When loading envelopes, make sure that they are
straight and flat and do not have loosely glued
construction flaps (not the closure flap).
• When adding paper, first remove any paper
remaining in the bypass tray, combine it with the
paper to be added, and then reload as a single
stack. The paper to be added must be the same size
and type as the paper already in the bypass tray.
• Do not use paper that is smaller than the original
image. This may cause smudges or unclean images.
• Do not use paper that has already been printed on
by a laser printer or plain paper fax machine. This
may cause smudges or unclean images.

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BEFORE USING THE MACHINE

CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE
SETTINGS
When you change the paper in a tray, follow the steps below to change the tray’s paper type and paper size settings.
The settings cannot be changed when operation has stopped because the paper ran out or a misfeed occurred, or
when an interrupt copy job is being performed.
Even in copy mode, the settings cannot be changed while a print job or received fax is being printed.

Note

• 5-1/2" x 8-1/2" (A5) size paper can only be set for tray 1.
• B5 size paper cannot be set for tray 2 (However, B5R size paper can be set.).
• Tray settings for trays other than the bypass tray can be prohibited in the administrator settings. (See "6.
SYSTEM SETTINGS (ADMINISTRATOR)".)

Load paper in the tray as explained in
"Loading the paper in the paper tray"
(p.18).

Select the size and type of paper that
is loaded in the tray.

SYSTEM SETTINGS
OK

TRAY 1 TYPE/SIZE SETTING

Press the [SYSTEM SETTINGS] key.

CAN

DATA

FAX

LINE
DATA

JOB STATUS

The system settings
menu screen will appear.

SYSTEM SETTINGS

Touch the [TRAY SETTINGS] key.
TOTAL COUNT

CONTRA

TRAY SETTINGS

TYPE

The tray settings screen
will appear.

ADDRES
CONTRO

KEYBOARD
SELECT

ADMI

SIZE

INCH

PLAIN

LETTER HEAD

11x17

8½x14

8½x13

RECYCLED

COLOR

8½x11

8½x11R

5½x8½

The currently selected paper type will be highlighted.
• To change the paper type selection, touch the
appropriate type key.
• To change the paper size selection, touch the
appropriate size key.
• To change the displayed size selections to AB sizes,
touch [AB
INCH].

Touch the [OK] key.

A message appears prompting you to
check the paper in the tray. Check the
paper and then touch the [OK] key.
You will return to the tray settings screen.

Select the tray in which you loaded
paper.
TYPE / SIZE

TRAY 1

PLAIN / 8½x11

TRAY 2

PLAIN / 8½x14

TRAY 3

PLAIN / 11x17

For the tray numbers,
see "PAPER" (p.16).
If the desired tray does
not appear in the display,
use the
key or
key
to scroll until it appears.

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BEFORE USING THE MACHINE

Setting the paper type in the bypass tray
Use either of the following two methods to set the bypass tray's paper type setting.

From the [SYSTEM SETTINGS] key

From the [PAPER SELECT] key

Load paper in the bypass tray as
explained in "Loading paper in the
bypass tray" (p.19).

Press the [SYSTEM SETTINGS] key.

Touch the [PAPER SELECT] key.

CAN

DATA

FAX

LINE
DATA

JOB STATUS

The system settings
menu screen will appear.

EXPOSURE
AUTO
8½x11
PAPER SELECT

SYSTEM SETTINGS

100%

Touch the [TRAY SETTINGS] key.
TOTAL COUNT

CONTRA

The tray settings screen
will appear.

READY TO COPY.

ADDRES
CONTRO

TRAY SETTINGS

KEYBOARD
SELECT

Touch the paper type selection key.

0
11x17

8½x11

PLAIN

8½x14

RECYCLED

PLAIN
PAPER SELECT

ADMI
EXTRA IMAGE
ADJUST

AUTO
EXPOSURE

Touch the [BYPASS TRAY] key.

100%
COPY RATIO

Select the paper type.

TYPE / SIZE
READY TO COPY.

TRAY 4

PLAIN / 11x17

BYPASS
TRAY

PLAIN

LETTER HEAD

ENVELOPE

RECYCLED

COLOR

LABELS

HEAVY PAPER

THIN PAPER

TRANSPARENCY

AUTO
EXPOSURE

PAPER SELECT

JAPANESE P/C

Select the type of paper that is loaded
in the tray.

100%
COPY RATIO

"JAPANESE P/C" refers to official postcards used in
Japan.

SYSTEM SETTINGS
OK

BYPASS TRAY TYPE SETTING
SELECT THE PAPER TYPE.
PLAIN

LETTER HEAD

ENVELOPE

RECYCLED

COLOR

LABELS

HEAVY PAPER

THIN PAPER

TRANSPARENCY

Touch the [PAPER SELECT] key.

JAPANESE P/C

You will return to the main screen of copy mode.

"JAPANESE P/C" refers to official postcards used in
Japan.

Touch the [OK] key.
You will return to the tray settings screen.

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Chapter 2

COPY FUNCTIONS

This chapter explains basic copying functions such as normal copying, reduction or enlargement, and exposure
adjustment.

MAIN SCREEN OF COPY MODE
The main screen of copy mode shows messages, keys, and settings that are used for copying. Touch a key to make
a selection. The main screen of copy mode appears when the [COPY] key is pressed (Except when the system
settings screen appears.).

10
11
12
13
14
15

6
1

Message display
Status messages are displayed here.
Copy number display
Displays the selected number of copies before the
[START] key ( ) is pressed or the number of
remaining copies after the [START] key ( ) is
pressed. A single copy can be made when "0" is
displayed.
[2-SIDED COPY] key (p.28)
Touch to open the duplex copy mode setting screen.
[OUTPUT] key (p.36)
Touch to select sort, group, staple sort, and other
output settings.
[SPECIAL MODES] key (p.40)
Touch to open the special modes selection screen.
[INFORMATION] icon
The [INFORMATION] icon appears in the base
screen when one or more special modes are
selected.
Original feed display
This appears when an original is placed in the
RSPF.

The screen will vary depending on the
equipment installed.

15
3

Paper size display
This shows the location of the paper trays, the size of
the paper in the trays. "
" indicates whether or not
there is paper. A paper tray can be touched to change
the paper tray selection.
Original size display
Displays the original size only when an original is
placed for copying.
Exposure display
Displays the icon of the selected exposure type
and the exposure scale.
[EXPOSURE] key (p.30)
Use this key to adjust the copy exposure.
Paper select display
Displays the selected paper size. When auto paper
select mode is selected, "AUTO" appears when
auto paper select mode is selected.
[PAPER SELECT] key (p.23, p.27)
Use this key to select the paper size.
Copy ratio display
Displays the selected copy ratio.
[COPY RATIO] key (p.32)
Use this key to select the copy ratio.

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NORMAL COPYING
COPYING FROM THE DOCUMENT GLASS
Note

If "AUDITING MODE" (p.95) has been enabled, enter your 5-digit account number.

Open the RSPF and place the original
face down on the document glass.

Note

• To load paper, see "LOADING PAPER"
(p.16). If you change the paper size in the
tray, you will also need to change the tray's
paper size and paper type settings. (p.20)
• The paper types for the auto paper selection
function can be selected, or the function disabled,
in the administrator settings. (See "6. SYSTEM
SETTINGS (ADMINISTRATOR)".)

Manually selecting the paper size (paper tray)
[How to place the original]
Align the corner or the original with the tip of the arrow
(
) at the left rear corner of the glass as shown in the
illustration.
Original scale

Original scale

If auto paper selection is disabled in the administrator
settings, or if you wish to use a different size of paper
than the original, touch the [PAPER SELECT] key and
select the paper tray with the desired paper size. (The
selected paper will be highlighted and the paper selecting
screen will close.)
To close the screen without selecting a paper size, touch
the [PAPER SELECT] key again.
READY TO COPY.

5-1/2" x
8-1/2"

8-1/2" x
14"
8-1/2" x 11"

8-1/2" x 11"

1.8½x11

PLAIN

2.8½x14

RECYCLED

11x17

PLAIN
PAPER SELECT

11" x 17"

EXTRA IMAGE
ADJUST

AUTO
EXPOSURE

Close the RSPF.

4
The original size appears
in the touch panel.
After placing the original,
be sure to close the
RSPF. If left open, parts
outside of the original will
be copied black, causing
excessive use of toner.

100%
COPY RATIO

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

LOGOUT

Note

If the original size is not automatically
detected, manually set the original size. (p.48)

Make sure that the same size of paper
as the original is automatically
selected.
The selected tray is
highlighted. If the tray
contains a different size of
paper than the original,
"LOAD xxxx PAPER." will
appear.

Even if the message above is displayed, copying can
be performed using the selected paper tray.

• The number in the copy quantity display will
decrease by 1 each time a copy is made.
• If you are only making a single copy, the copy can be
made with the copy number display showing "0".
• To clear a mistake, press the [CLEAR] key ( ).

Note

• Press the [CLEAR] key ( ) to stop
copying in the middle of a run.
• To repeat the same copy sequence for a
different original, simply replace the
original and press the [START] key ( ).
• If copying stops because the tray has run
out of paper, you can resume copying by
touching the [PAPER SELECT] key and
selecting the bypass tray or a paper tray
that has the same size and type of paper
loaded in the same orientation.

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COPY FUNCTIONS

COPYING FROM THE RSPF
Note

• If "AUDITING MODE" (p.95) is enabled, enter your 5-digit account number.
• If the RSPF is disabled in the administrator settings, the RSPF cannot be used. See "6. SYSTEM SETTINGS
(ADMINISTRATOR)".

Make sure that an original has not
been left on the document glass and
then close the RSPF.

Note

If an original remains on
the document glass after a
copy was made,
"REMOVE THE
ORIGINAL FROM THE
DOCUMENT GLASS." will
appear in the touch panel.

Adjust the original guides to the size
of the original.

Place the originals face up in the
document feeder tray.
Insert the originals all the
way into the feed slot.
The original size appears
in the touch panel.

Note

• Up to 100 pages (24 lbs. (90 g/m2)) can
be inserted at once. The stack of originals
must not be higher than the indicator line
on the tray.
• If the original size is not automatically
detected, manually set the original size.
(p.48)

Make sure that the same size of paper
as the original is selected.
The selected tray is
highlighted. If none of the
trays have the same size
of paper as the original,
"LOAD xxxx PAPER."
will appear.

Even if the message above is displayed, copying can
be performed using the selected paper tray.

• To load paper, see "LOADING PAPER"
(p.16). If you change the paper size in the
tray, you will also need to change the
tray's paper size and paper type settings.
(p.20)
• If needed, manually select the paper tray
that has the desired size of paper as
explained on page 22.
• The paper types for the auto paper selection
function can be selected, or the function
disabled, in the administrator settings. (See "6.
SYSTEM SETTINGS (ADMINISTRATOR)".)
• If the original size is larger than the paper
size, the result of copying from the
document glass may differ from the result
of copying from the RSPF. (p.23)

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

LOGOUT

Note

• Press the [CLEAR] key ( ) to stop
copying in the middle of a run.
• If copying stops because the tray has run
out of paper, you can resume copying by
touching the [PAPER SELECT] key and
selecting the bypass tray or a paper tray
that has the same size and type of paper
loaded in the same orientation.

Stream feeding mode
If stream feeding mode is enabled in the administrator
settings, "SET ORIGINALS FOR STREAM FEEDING."
will appear in the touch panel for approximately 5
seconds after the originals are fed. Any new originals
placed in the RSPF while this message appears will be
fed and copied automatically.

Copying a large number of originals
Job Build mode is useful when you need to copy more
originals that can be placed in the RSPF at once. For
information on Job Build mode, see "JOB BUILD
MODE" (p.46).

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COPY FUNCTIONS

POINTS TO NOTE WHEN MAKING COPIES
Document glass and RSPF
• Paper in a different orientation from the original can be selected if the auto paper select or auto image function has
been selected. In this case, the image of the original will be rotated.
• When copying a book or an original that has been folded or crumpled, press down gently on the RSPF. This will
reduce shadow lines caused by uneven contact between the original and the document glass.
• When the center tray counter function is enabled, the number of pages that can be delivered to the output tray is
limited to 500 (A4 and 8-1/2" x 14" sizes only; the limit for all other sizes is 300 pages.). When the offset function is
used, the limit is approximately 300 pages. When the limit is reached, copying stops and the [START] key ( ) light
turns off. Remove the copies from the center tray and then press the [START] key ( ) to resume copying. The
center tray counter function can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR)".)

Originals that can be used in the RSPF
A maximum of 100 sheet originals of equal size (8-1/2" x 11", 24 lbs. (90g/m2)) can be placed in the RSPF. Originals
of different length can be placed together in the RSPF as long the widths are equal; however, some copy functions
may not operate correctly.

Acceptable originals
Originals of size 5-1/2" x 8-1/2" to 11" x 17" having a weight of 9 lbs. to 34 lbs. (35g/m2 to 128g/m2) or 14 lbs. to 28
lbs. (52g/m2 to 105g/m2) for two-sided originals can be used.

Other considerations
• Use originals that are within the specified size and weight ranges. Originals outside the specified ranges may
cause misfeeds.
• Make sure that there are no paper clips or staples on the original.
• If an original has damp spots from correction fluid or ink, or glue from pasteups, be sure it has dried completely
before using it to make a copy. Otherwise the interior of the RSPF or the document glass may become soiled.
• The following originals cannot be used. These may cause misfeeds, smudging, and unclear images.
• Transparencies, tracing paper, other transparent or translucent paper, photographs
• Carbon paper
• Thermal paper
• Originals that are creased, folded, or torn
• Glued originals, cut-out originals
• Originals with binder holes
• Originals printed using an ink ribbon (thermal transfer printing), originals printed on thermal transfer paper

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COPY FUNCTIONS

Copying originals of mixed length (Mixed feeding)
When using the RSPF, originals of mixed length can be fed together as long as the width of the originals is the same.
To copy originals of mixed length, follow these steps:

Touch the [SPECIAL MODES] key.

Touch the [OK] key.
OK

SPECIAL MODES

8½x11

2-SIDED COPY

The setting is entered and
you return to the main
screen.
The original size icon
changes to ( ) to indicate
that mixed feeding is
selected.

Touch the
key and then the
[ORIGINAL SIZE] key.

Note

When copying is started in mixed feeding
mode, all originals are scanned before
copying begins.

AL MODES

ORIGINAL
SIZE

COV

CARD SHOT

Select the "MIX SIZE ORIGINAL
FEEDING MODE" checkbox.

ORIGINAL SIZE
AUTO

OK
MANUAL

MIX SIZE ORIGINAL FEEDING MODE

Automatic copy image rotation (Rotation copying)
If the originals are placed in a different orientation than the copy paper, the original image will be automatically
rotated 90°. (When an image is rotated, a message will be displayed.) If a function is selected that is not suitable for
rotation, such as enlarging the copy to greater than 8-1/2" x 11" (A4) size or margin shift copy, rotation will not be
possible.
[Example]
Orientation of
the placed original

Face down

Orientation of
the loaded paper

Copy after rotation

Face down

• This function operates in both the auto paper select and auto image modes. Rotation copying can be disabled in
the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

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COPY FUNCTIONS

BYPASS FEED (special paper)
The bypass tray must be used to feed special papers such as transparency film and labels. The bypass tray can also
be used to feed standard copy paper.

Place the original(s). (p.23, p.24)

Insert the paper (print face down) all
the way into the bypass tray.
For paper that can be
used in the bypass tray,
see "PAPER" (p.16).
To load paper, see
"Loading paper in the
bypass tray" (p.19).

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

LOGOUT

Touch the [PAPER SELECT] key or
the tray in the image of the machine in
the touch panel, and select the bypass
tray.
EXPOSURE
AUTO
8½x11
PAPER SELECT

Set the type of paper that
you loaded in the bypass
tray. (p.21)

100%

Shifting the starting position of copying
When copying on a special size of paper in the bypass tray, the starting position of printing can be shifted vertically
for fine adjustment of the image position. To adjust the starting position of printing, follow the steps below. This
function can only be used when feeding special sizes of paper from the bypass tray.
1 Touch the [PAPER SELECT] key and then touch the [EXTRA
IMAGE ADJUST] key on the bypass tray.

READY TO COPY.

0
OK

EXTRA IMAGE ADJUST

2 Use the
key or
key to adjust the printing position, and
then touch the [OK] key.
• The position can be adjusted from -0.5 inch to +0.5 inch in 0.02
inch increments.
• When a setting from -0.5 inch to -0.02 inch is selected, the starting
position of printing is moved to front from the standard position. When
a setting from +0.02 inch to +0.5 inch is selected, the starting position
of printing is moved to rear.

0.00

(-0.5 0.5)
inch

TO FRONT TO REAR

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AUTOMATIC TWO-SIDED COPYING
Two originals can be automatically copied onto both sides of a single sheet of paper. When the RSPF is used,
two-sided copies of two-sided originals can easily be made.
Original → Paper
One-sided original → Two sides (

)

Document glass

One-sided original
→ Two sides
(
)

Two-sided original
→ Two sides
(
)

Two-sided original
→ One side
(
)

RSPF

Note

• Paper sizes that can be used are 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 13", 8-1/2" x 14" and 11" x 17" (A5, B5,
B5R, A4, A4R, B4, and A3).
• When making two-sided copies on letterhead paper, place the side with the letterhead face down if using a
tray, or face up if using the bypass tray (This is the opposite of normal.).
• Automatic two-sided copying is not possible on thick paper, thin paper, labels, transparency film, envelopes, and
other special types of paper.
• Automatic two-sided copying can be disabled in the administrator settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR)".)
• When dual page copy (p.44) is selected, two-sided original to two sides or two-sided original to one side cannot be used.

USING THE DOCUMENT GLASS
1

Place the original on the document
glass. (p.23)

Touch the [2-SIDED COPY] key.

Touch the [BINDING CHANGE] key when making the tablet
binding, or when making automatic two-sided copies of a
one-sided 11" x 17" or 8-1/2" x 14" size portrait original,
touch the [BINDING CHANGE] key.

Portrait-oriented original
(11" x 17" or 8-1/2" x 14" size)

2-SIDED COPY

Before [BINDING CHANGE]

After [BINDING CHANGE]

OUTPUT

Touch the [One-sided to two-sided
copy] key.

Touch the [OK] key.
OK
BINDING
CHANGE

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COPY FUNCTIONS

Make sure that a suitable paper size is
automatically selected, or select
another size using the [PAPER
SELECT] key.

Remove the first original and then place
the original for the back side on the
document glass. Close the RSPF and
then press the [START] key ( ).
To cancel automatic
two-sided copying, press
the [CLEAR] key ( ).

EXPOSURE
AUTO
8½x11
PAPER SELECT
100%

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

Note

When making two-sided copies of an odd
number of originals, touch the [READ-END]
key after scanning the last original.

The original for the front
side is scanned.

LOGOUT

USING THE RSPF
1 Place the original(s) in the document
feeder tray. (p.24)

Touch the [OK] key.
OK

Touch the [2-SIDED COPY] key.

BINDING
CHANGE

2-SIDED COPY

OUTPUT

Touch the desired copy mode.

Make sure that a suitable paper size is
automatically selected, or select
another size using the [PAPER
SELECT] key.
EXPOSURE
AUTO
8½x11
PAPER SELECT
100%

Touch the [BINDING CHANGE] key when making the
tablet binding, or when making automatic two-sided copies
of a one-sided 11" x 17" or 8-1/2" x 14" size portrait
original, touch the [BINDING CHANGE] key.
Portrait-oriented original
(11" x 17" or 8-1/2" x 14" size)

Before [BINDING CHANGE]

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

After [BINDING CHANGE]
LOGOUT

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EXPOSURE ADJUSTMENT
SELECTING THE ORIGINAL IMAGE TYPE AND
MANUALLY ADJUSTING THE EXPOSURE
[AUTO] is selected by default for automatic adjustment of the exposure according to the original. If you wish to
specify the original image type or manually adjust the exposure, place the original in the RSPF or on the document
glass, check the paper size, and then perform the following steps.

Touch the [EXPOSURE] key.

Manually adjust the copy exposure.

0
AUTO
EXPOSURE
AUTO

8½x11

Select [TEXT], [TEXT/PHOTO], or
[PHOTO] as appropriate for the
original.

Touch the
Touch the

Note

ORIGINAL IMAGE TYPE
TEXT

AUTO

TEXT/PHOTO
1

PHOTO

Selecting the original image type
• Three original image type selections are available.
TEXT
TEXT/PHOTO
PHOTO

MANUAL

AUTO

Use for regular text, blueprints,
and light pencil writing.
Use for mixed text/photo originals
and printed photos.

key to make darker copies.
key to make lighter copies.
Exposure value guidelines
1 - 2 Dark originals like newspapers
3
Normal originals
4 - 5 Light colored text or text written in
pencil

To change back to automatic exposure adjustment,
follow these steps:
1 Touch the [EXPOSURE] key.
2 Touch the [TEXT] key.
The [AUTO
MANUAL] key appears when [TEXT]
is selected.
3 Touch the [AUTO
MANUAL] key so that
[AUTO] is highlighted.
4 Touch the [OK] key.

Use for photos and when you
desire clearer halftones.

• Automatic exposure adjustment can only be selected
when [TEXT] is selected for the original image type.

If [TEXT] was selected
for the original image
type, touch the [AUTO
MANUAL] key to
select [MANUAL] and
then adjust the copy
exposure.

Touch the [OK] key.
You will return to the main screen of copy mode.

Check the paper size, select the
number of copies and any other
desired copy settings, and then press
the [START] key ( ).

6
LOGOUT

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REDUCTION/ENLARGEMENT/ZOOM
There are three ways to enlarge and reduce copies:
● Automatic ratio selection according to the paper size ........................... AUTOMATIC RATIO SELECTION (below)
● Specifying a ratio with the reduce key, enlarge key, or zoom key ..................MANUAL RATIO SELECTION (p.32)
● Separately selecting vertical and horizontal ratios ........................................................... XY ZOOM copying (p.33)
Ratios that can be selected vary depending on the following conditions:
Original position

Selectable ratios

Document glass

25 to 400%

RSPF

50 to 200%

AUTOMATIC RATIO SELECTION
The ratio is automatically selected based on the original size and paper size.

Place the original(s). (p.23, p.24)
Note
The original size appears in the touch panel.

Note

Touch the [PAPER SELECT] key and
then select the desired paper size.
8½x11

PLAIN

8½x14

RECYCLED

Note

• If the original size does not appear in the
touch panel, specify the original size
manually. (p.48)
• Automatic ratio selection is not possible if
the original or paper is a non-standard
size.

The selected key is
highlighted and the paper
selection screen closes.

If paper of the desired size is not loaded in
any of the trays, load paper of the required
size in a paper tray or in the bypass tray.
(p.19)

Touch the [AUTO IMAGE] key.
A suitable ratio is
selected based on the
original size and selected
paper size. (The ratio
appears in the touch
panel.)

• When automatic ratio selection is
selected, the [AUTO IMAGE] key is
highlighted in the main screen.
• If the original and paper are in different
orientations, the image is automatically
rotated to match the paper orientation (for
paper sizes 8-1/2" x 11" (A4) or less).
• Rotation of the image can be disabled in the
administrator settings. (See "6. SYSTEM
SETTINGS (ADMINISTRATOR)".)
• If "IMAGE IS LARGER THAN THE COPY
PAPER." appears in the touch panel, part
of the image will be cut off in the copy.

Select the number of copies and any
other desired settings, and then press
the [START] key ( ).

LOGOUT

Note

To cancel automatic ratio selection, touch
the [AUTO IMAGE] key. Automatic ratio
selection also turns off automatically when
the enlargement key, the reduction key, or a
/
) is touched to allow
[ZOOM] key (
the ratio to be selected.

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COPY FUNCTIONS

MANUAL RATIO SELECTION
There are four preset reduction ratios and four preset enlargement ratios.
In addition, the [ZOOM] keys (
,
) can be pressed to select the ratio in increments of 1%.

Place the original(s). (p.23, p.24)

Touch the [COPY RATIO] key.

Use the enlargement key or reduction
key, or the [ZOOM] key (
/
) to set
the desired copy ratio.
100

PAPER SELECT

ZOOM

100%
COPY RATIO

8½x11
5½x8½

64%

11x17

121%

ZOOM

11x17
8½x14
8½x11
5½x8½

8½x14
8½x11
11x17
8½x11

Use the [MENU] key to select menu
[ ] or menu [ ] for copy ratio
selection.

77%
129%

ZOOM

1x17
½x11

8½x11
5½x8½

64%

½x14

11x17

121%

XY ZOOM

11x17
8½x14
8½x11
5½x8½
MENU

8½x14
8½x11
11x17
8½x11
1

77
129

Menu
READY TO COPY.

0
100

AUTO
EXPOSURE

100%

AUTO
8½x11
PAPER SELECT

The [ZOOM] keys
(
/
) can be used to
change the ratio in
increments of 1%
Touch the
key to
increase the ratio or the
key to decrease the
ratio. Continuing to touch
a [ZOOM] key (
/
)
makes the ratio change
faster.

ZOOM

11x17
8½x11

8½x11
5½x8½

64%

8½x14

11x17

121%

XY ZOOM

11x17
8½x14
8½x11
5½x8½

8½x14
8½x11
11x17
8½x11

77%
129%

AUTO
IMAGE

Note
COPY RATIO

• Preset reduction keys :
64%, 77%
• Preset enlargement keys : 121%, 129%
• [100%] key
100%
Menu
READY TO COPY.

0
100

AUTO
EXPOSURE

100%

AUTO
8½x11
PAPER SELECT

Touch the [OK] key.

ZOOM

25%

50%

200%

400%

AUTO
IMAGE
XY ZOOM

COPY RATIO

x17
x14
x11
x8½

8½x14
8½x11
11x17
8½x11
1

• Preset reduction keys :
25%, 50%
• Preset enlargement keys : 200%, 400%
• [100%] key
100%

• Touch a reduction or enlargement key to
set the approximate ratio, then touch the
[
] key to decrease the ratio or the
[
] key to increase the ratio.
• If "IMAGE IS LARGER THAN THE COPY
PAPER." appears, the selected copy ratio
is too large for the paper size. However, if
you press the [START] key ( ), a copy
will be made.

77%
129%

100%
AUTO
IMAGE

AUTO
PAPE

COP

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COPY FUNCTIONS

Make sure that a suitable paper size is
automatically selected, or select
another size using the [PAPER
SELECT] key.
EXPOSURE
AUTO
8½x11
PAPER SELECT
77%

If AUTO PAPER
SELECT is enabled, the
appropriate copy paper
size is automatically
selected based on the
original size and selected
copy ratios.

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

LOGOUT

Note

To return the ratio setting to 100%, touch the
[COPY RATIO] key to display the ratio menu
and then touch the [100%] key. (p.32, step
3)

SELECTING THE VERTICAL AND HORIZONTAL COPY
RATIOS SEPARATELY (XY ZOOM copying)
The XY ZOOM feature allows the horizontal and vertical copy ratios to be changed independently.
Example: Vertical ratio set to 100% and horizontal ratio set to 50%.
Original

Note

Copy

• The AUTO IMAGE/MULTI SHOT/PAMPHLET COPY feature cannot be used in combination with the XY ZOOM
function.
• To use the XY ZOOM feature with the DUAL PAGE COPY feature (p.44), set the DUAL PAGE COPY feature
first and then the XY ZOOM feature.

Place the original(s). (p.23, p.24)

Touch the [COPY RATIO] key.
PAPER SELECT

Touch the [XY ZOOM] key.

11x17
8½x11

8½x11
5½x8½

64%

8½x14

11x17

121%

XY ZOOM

11x1
8½x1
8½x1
5½x8
MENU

100%
COPY RATIO

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COPY FUNCTIONS

100

ZOOM

Touch the [X] key.

The [X] key is selected
(highlighted) by default,
so there is normally no
need to perform this step
(Go to step 5.).
If the [X] key is not
highlighted, perform this
step.

Use the reduction, enlargement, and
[ZOOM] keys (
/
) to change the
copy ratio in the vertical (Y) direction.
77%
64%

64%

If you need to readjust
the horizontal ratio, touch
the [X] key again.

ZOOM

CANCEL

ZOOM

50%

Use the reduction, enlargement, and
[ZOOM] keys (
/
) to change the
copy ratio in the horizontal (X)
direction.
A fixed ratio key will not
become highlighted
when touched.

A fixed ratio key will not
become highlighted
when touched.

Touch the [OK] key.

XY ZOOM

129%

E
4%

100

Y
ZOOM

CANCEL

XY ZOOM

The [ZOOM] keys
(
/
) can be used to
change the ratio in
increments of 1%
Touch the
key to
increase the ratio, or the
key to decrease the
ratio. Continuing to touch
a [ZOOM] key (
/
)
makes the ratio change
faster.

200%

100%

Make sure that a suitable paper size is
automatically selected, or select
another size using the [PAPER
SELECT] key.
EXPOSURE

Touch a reduction or enlargement key to set
the approximate ratio, then touch the [
]
key to decrease the ratio or the [
] key to
increase the ratio.

Note

AUTO
8½x11
PAPER SELECT
X-50% Y-70%

Touch the [Y] key.

100

PAP

400%

If AUTO PAPER
SELECT is enabled, the
appropriate copy paper
size is automatically
selected based on the
original size and selected
copy ratios.

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

ZOOM

Note

To cancel this function, touch the [CANCEL]
key in the XY ZOOM screen.

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INTERRUPTING A COPY RUN
A copy run can be temporarily interrupted to allow another copy job to be performed. When the other job is finished,
the copy run will resume using the original copy settings.

Note

Automatic two-sided copying, sort/group copying, staple sort, pamphlet copy, job build, cover copy, job build, job
programs, card shot, or multi shot copying cannot be used for interrupt copying.

Press the [INTERRUPT] key (
interrupt the copy run.

) to

The [INTERRUPT] key
( ) blinks until the
machine is ready for the
interrupt job, after which
it lights steadily.
If you decide to cancel
the interrupt job while
selecting settings, press
the [INTERRUPT] key
( ).

Note

• If audit mode is enabled, a message will
appear prompting you to enter your
account number. Enter your account
number with the numeric keys. The copies
that you make will be added to your
account’s count.
• If an original is being scanned when the
[INTERRUPT] key ( ) is pressed, the
interrupt job will begin after the original is
scanned. If a copy is being printed, the
interrupt job will begin after the copy is
printed.

Remove the previous original(s) and
place the original(s) of the interrupt
copy job. (p.23, p.24)

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

LOGOUT

When the copy job is finished, press
the [INTERRUPT] key ( ) and remove
the original(s).

2
5

Replace the previous original(s) and
press the [START] key ( ) to resume
copying.
Replace only the originals that have not yet been
scanned.

When the finisher is
installed, the interrupt
copies will be offset from
the previous copies.
(Offset function, p.36)

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Chapter 3

CONVENIENT COPY FUNCTIONS

This chapter explains special finishing functions and other convenient functions.

COPY FINISHING FUNCTIONS
This section explains the sort, group, and offset functions, as well as the staple sort function which is used to staple
output collated with the sort function when a finisher is installed.

SORT COPY

GROUP COPY

This function is used to collate sets of copies. Copies
can be output to the job separator tray, or the offset
tray or right tray (output tray unit) of the peripheral
finisher.

This function is used to group sets of copies by page.
Copies can be output to the job separator tray, or the
offset tray or right tray (output tray unit) of the
peripheral finisher.

1 1 1

1 2 3

Each set of copies is offset from the previous set in the
output tray, making it easy to distinguish one set from
another.
Offset function "ON"

Offset function "OFF"

Enabling the offset function
The offset function operates when a checkmark
appears in the [OFFSET] checkbox, which is displayed
by touching the [OUTPUT] key. (If a checkmark does
not appear, touch the checkbox.)

3 3 3

1 2 3

OFFSET FUNCTION
(When the finisher is
installed)

2 2 2

1 2 3

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CONVENIENT COPY FUNCTIONS

Place the originals in the RSPF or on
the document glass. (p.23, p.24)

Touch the [OK] key.

If originals are placed in
the RSPF, the sort
function is automatically
selected. (To disable this
function, see the "6.
SYSTEM SETTINGS
(ADMINISTRATOR)".)
Example: 5 sets of copies or 5 copies per page of 3
originals

OFFSET

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

Originals

Touch the [OUTPUT] key.
LOGOUT

2-SIDED COPY

OUTPUT

[When using the RSPF:]
Copying will start after all the originals are
scanned.

[When using the document glass:]

Touch the [SORT] or [GROUP] key.

Replace the original with the next original and
press the [START] key ( ). Repeat this step until
all originals have been scanned, and then touch
the [READ-END] key.

PLACE NEXT ORIGINAL. PRESS [START].
WHEN FINISHED, PRESS [READ-END].

READ-END

Touch the output tray that you wish to
use.
UPPER
TRAY

The output tray can only
be selected when a job
separator or finisher is
installed.

The copies are grouped as follows:
Sort

Group
Copy

Copy

CENTER
TRAY

5 sets of copies

Note

To enable the offset function (p.36), touch the
[OFFSET] checkbox so that a checkmark
appears. To disable the offset function, touch
the [OFFSET] checkbox again to clear the
checkmark.

5 copies per page

If the memory becomes full while scanning the
originals, "MEMORY IS FULL. PRESS [START] TO
BEGIN COPYING OR [CA] TO CANCEL." will appear.
To copy only the originals that have been scanned,
press the [START] key ( ) . To cancel the job, press
the [CLEAR ALL] key ( ).

Note

The number of originals that can be scanned into
memory can be increased by increasing the
memory allocation in the administrator settings, or
by installing more memory. (See "6. SYSTEM
SETTINGS (ADMINISTRATOR)".)

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CONVENIENT COPY FUNCTIONS

STAPLE SORT
(when the finisher (MX-FN13) is installed)
This function collates the copies, staples each set, and delivers the sets to the offset tray. The staple sort function
can only be used when a finisher is installed.
Stapling position

Portrait orientation

Landscape orientation
Available paper sizes:
11" x 17", 8-1/2" x 14",
8-1/2" x 13", 8-1/2" x 11" R
(A3, B4, A4R, B5R)
Stapling capacity:
11" x 17", 8-1/2" x 14",
8-1/2" x 13" (A3, B4)
For each size, up to 30 sheets
can be stapled.
8-1/2" x 11"R, (A4R, B5R)
For each size, up to 50 sheets
can be stapled.

Available paper sizes:
8-1/2" x 11" (A4, B5)
Stapling capacity:
For each size, up to 50 sheets
can be stapled.

Top left corner

ORIENTATION OF THE ORIGINAL AND STAPLING
POSITIONS
Using the RSPF

Using the document glass

Insert the originals face up.

Place each original face down.
Stapling position

Stapling position

When copying 8-1/2" x 14" or 11" x 17" (B4 or A3) vertically oriented originals, the copies will be stapled at the
position shown below.
Stapling position

Stapling position

RSPF

• When using letterhead paper in the staple sort, load the paper with the letterhead to
the front or to the right as shown in the diagram.

SHARP

Note

Document glass

SHARP

03.fm

• When the staple sort is used, the automatic original image rotation function does not operate.
• Different sized originals cannot be copied on the corresponding sizes of paper.
• The staple sort function cannot be used if disabled in the administrator settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR).)
• The offset function (p.36) cannot be used.

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CONVENIENT COPY FUNCTIONS

Place the original(s). (p.23, p.24)

Touch the [OUTPUT] key.

[When using the RSPF:]
Copying will start after all originals have been
scanned.

[When using the document glass:]
Replace the original with the next original and
press the [START] key ( ). Repeat this step until
all originals have been scanned, and then touch
the [READ-END] key.

2-SIDED COPY

OUTPUT
PLACE NEXT ORIGINAL. PRESS [START].
WHEN FINISHED, PRESS [READ-END].

READ-END

Touch the [STAPLE SORT] key.
When the [STAPLE
SORT] key is selected,
the offset tray is
automatically selected as
the output tray. The top
tray and center tray
cannot be used.

If the memory becomes full while scanning the
originals, "MEMORY IS FULL. PRESS [START] TO
BEGIN COPYING OR [CA] TO CANCEL." will appear.
To copy only the originals that have been scanned,
press the [START] key ( ). To cancel the job, press
the [CLEAR ALL] key ( ).

Note

Touch the [OK] key.

Select the number of copies and other
copy settings, and then press the
[START] key ( ).

The number of originals that can be scanned
into memory can be increased by increasing
the memory allocation in the administrator
settings, or by installing more memory. (See
"6. SYSTEM SETTINGS (ADMINISTRATOR).)

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SPECIAL MODES
When the [SPECIAL MODES] key in the main screen of copy mode is touched, the special modes screen will
appear. This screen contains the following special function keys.

[MARGIN SHIFT] key (p.42)
Use this to shift the image on the copy paper to
create binding margins.

( ) key, ( ) key
Use these to change pages in the special functions
screen.

[ERASE] key (p.43)
Use this to erase peripheral shadows that occur
when making copies of books and other thick
originals.

[ORIGINAL SIZE] key (p.48)
Use to manually select the original size. When the
original size is selected, the auto ratio select
function will automatically select an appropriate
ratio based on the paper size.

[DUAL PAGE COPY] key (p.44)
Use this to make separate copies of the left and
right pages of bound documents.

[COVER] key (p.49)
Press this to use a different type of paper for front
and back covers (When the RSPF is used.).

[B/W REVERSE] key (p.51)
Use to reverse black and white areas.

[CARD SHOT] key (p.52)
The front and reverse sides of a card can be
copied onto one sheet of paper.

[OK] key
Touch to return to the main screen of the copy
mode.

[PAMPHLET COPY] key (p.45)
The pamphlet copy function is used to arrange
copies in the proper order for center-stapling and
folding into a booklet. Two original pages are
copied onto each side of the paper, such that a
total of four pages are copied onto one sheet.
[JOB BUILD] key (p.46)
Use this when you need to copy more originals
than can be placed in the RSPF at once. This
allows you to divide the originals into sets and
scan them sequentially in the RSPF.
[MULTI SHOT] key (p.47)
The multi shot copy function is used to copy two or
four originals onto one sheet of copy paper in any
of four layout patterns.

Note

Some functions cannot be used in
combination with each other. If a prohibited
combination of functions has been selected, a
message will appear in the touch panel.

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CONVENIENT COPY FUNCTIONS

GENERAL PROCEDURE FOR USING THE SPECIAL
FUNCTIONS
1

Touch the [SPECIAL MODES] key.

SPECIAL MODES

2-SIDED COPY

Touch the key of the desired special
mode.
MARGIN SHIFT

Example:
Selecting the margin shift
function

PAMPHLET COPY

Procedures for modes that require further settings
are explained starting on the next page.

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CONVENIENT COPY FUNCTIONS

MARGIN SHIFT COPY
The margin shift function is used to automatically shift the text or image on the copy paper approximately 1/2" in its
initial setting.

One-sided copying Image shifted
to the right

Image shifted
to the left

• Right, left or down can be
selected for the shift direction
as shown in the illustration.

Image shifted
down
Margin

• The shift width (margin) can
be set from 0" to 1" in
increments of 1/8".
Margin

Margin

• If [DOWN] key is selected, set
the original(s) so that the
margin to be increased is set
to the rear side of the RSPF
or the document glass.

Two-sided copying
Image shifted
to the right

Image shifted
to the left

Image shifted
down
Margin

Or
Margin

Touch the [MARGIN SHIFT] key in the
special modes screen.
The margin shift setting
screen will appear.
The margin shift icon
( , etc.) will also
appear in the screen to
indicate that the function
is turned on.

MARGIN SHIFT

PAMPHLET COPY

Margin

Select the shift direction.

RIGHT

LEFT

DOWN

Touch the [RIGHT],
[LEFT], or [DOWN] key.
The selected key will be
highlighted.

Adjust the shift width as needed and
touch the [OK] key.
OK
CANCEL

SIDE 1

1/2

(0 1)
inch

SIDE 2
1)
1/2 (0
inch

Touch the [OK] key in the special
modes screen.
You will return to the main screen of copy mode.

About the steps that follow
If you are using the document glass, see page 23.
If you are using the RSPF, see page 24.

Note

Use the
and
keys
to set the shift width. The
shift amount can be set
from 0" to 1" in
increments of 1/8".

• When margin shift is selected, rotation
copying will not function.
• This feature cannot be used with paper that
is not a standard size.
• To cancel the margin shift function, touch
the [CANCEL] key in the margin shift
setting screen. (See the screen of step 3.)

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CONVENIENT COPY FUNCTIONS

ERASE COPY
The erase function is used to erase the shadow lines on copies that are produced when copying thick originals or
books. The erase modes that can be selected are shown below. The erase width is initially set to 1/2".

EDGE ERASE
Eliminates shadow lines around the edges of copies
caused when heavy paper or a book is copied.

CENTER ERASE
Eliminates shadow lines produced by the bindings of
bound documents.

EDGE + CENTER ERASE
Eliminates both the shadow lines around the edges of
copies and the shadow at the center.

3
1

Touch the [ERASE] key in the special
modes screen.

ERASE

JOB
BUILD

Touch the [OK] key in the special
modes screen.
You will return to the main screen of copy mode.

About the steps that follow
If the document glass is being used, see page 23.
If the RSPF is being used, see page 24.

Note

Select the desired erase mode.

ERASE
EDGE
ERASE

The erase setting screen
will appear.
The erase icon ( , etc.)
will also appear in the
screen to indicate that
the function is turned on.

CENTER
ERASE

EDGE+CENTER
ERASE

Select one of the three
erase modes. The
selected key will be
highlighted.

• This feature cannot be used with
non-standard size originals.
• This feature cannot be selected when
mixed feeding (p.26) is used.
• To cancel the erase copy function, touch the
[CANCEL] key in the erase setting screen.
(See the screen of step 3.)

Adjust the erase width as needed and
touch the [OK] key.
CANCEL

EDGE

1/2

(0 1)
inch

Use the
and
keys
to adjust the erase width.
The erase width can be
set from 0" to 1" in
increments of 1/8".

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CONVENIENT COPY FUNCTIONS

DUAL PAGE COPY
The dual page copy function produces separate copies of two adjoining pages on the document glass. It is
especially useful when copying books and other bound documents.
[Example] Copying the right and left pages of a book
Book original

• A reduction setting can be selected when using
the dual page copy function, however, an
enlargement setting cannot be selected.

Dual page copy

• The dual page copy function can only be used
when copying from the document glass. The
RSPF cannot be used.
• Only 8-1/2" x 11" paper can be used.

Touch the [DUAL PAGE COPY] key in
the special modes screen.
1/2

DUAL PAGE
COPY

MULTI SHOT

When copying book originals:
When copying a thick book, press down gently on the
book to flatten it against the document glass.

The [DUAL PAGE
COPY] key is highlighted
to indicate that the
function is enabled, and
the dual page copy icon
(
) will appear in the
screen.

4
2

Touch the [OK] key in the special
modes screen.

0
OK

DUAL PAGE
COPY

Make sure that 8-1/2" x 11" size paper
is selected.

AUTO
8½x11
PAPER SELECT

You will return to the
main screen of copy
mode.

1/2

If 8-1/2" x 11" size paper
is not selected, touch the
[PAPER SELECT] key to
select 8-1/2" x 11" paper.

100%
COPY RATIO
Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

Place the originals on the document
glass. (p.23)
Index

81/2x11

LOGOUT

This page
is copied
first.

Center line of
original

Note

• To cancel the dual page copy function,
touch the [DUAL PAGE COPY] key in the
special modes screen. (The key will no
longer be highlighted.) (See the screen of
step 1.)
• To erase shadows caused by the document
binding, use the edge erase function (p.43).
(Center Erase and Edge + Center Erase
cannot be used with the dual page copy
function.)

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CONVENIENT COPY FUNCTIONS

PAMPHLET COPY
The pamphlet copy function is used to arrange copies in the proper order for center-stapling and folding into a
booklet. Two original pages are copied onto each side of the copy paper, such that a total of four pages are copied
onto each sheet.
This function is convenient for arranging copies into an attractive booklet or pamphlet.
[Example]: Copying 8 originals with pamphlet copy
Originals (one-sided)

The finished copies
can be folded.

• Scan the originals in order from the first page to the
last page. The order of copying will be automatically
adjusted by the machine.

1
2

• Either left binding (opening from right to left) or right
binding (opening from left to right) can be selected.
6

First page

Originals (two-sided)
2
1

First page

Touch the [PAMPHLET COPY] key in
the special modes menu screen.
MARGIN SHIFT

PAMPHLET COPY

The pamphlet copy
setting screen will
appear. The pamphlet
copy icon ( , etc.) will
also appear in the upper
left corner of the screen
to indicate that the
function is enabled.

CANCEL

ORIGINAL
1-SIDED
2-SIDED

LEFT
BINDING

You will return to the main screen of copy mode.

Place the original(s). (p.23, p.24)

Make sure that a suitable paper size
has been automatically selected.

AUTO
11x17
PAPER SELECT

RIGHT
BINDING

100%

RIGHT
BINDING

You will return to the
special modes menu
screen.

Touch the [OK] key in the special
modes screen.

Select the binding position ([LEFT
BINDING] or [RIGHT BINDING]) and
then touch the [OK] key in the
pamphlet copy setting screen.
CANCEL

Specify whether 1-sided or 2-sided
originals will be copied.

PAMPHLET COPY

• Four originals will be copied onto one sheet. Blank
pages may be automatically added at the end,
depending on the number of the originals.

If the desired copy paper
size is not selected, use
the [PAPER SELECT] key
to select the paper size.
After the paper size is
selected, touch the [AUTO
IMAGE] key. A suitable
ratio will be automatically
selected.

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

[When using the RSPF:]

[When using the document glass:]

Copying will start after all originals have been
scanned.
Replace the original with the next original and
press the [START] key ( ). Repeat this step until
all originals have been scanned, and then touch
the [READ-END] key.

When the pamphlet copy function is selected,
two-sided copying will be automatically enabled.

Note

To cancel the pamphlet copy function, touch
the [CANCEL] key in the pamphlet copy
setting screen. (See the screen of step 2.)

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CONVENIENT COPY FUNCTIONS

JOB BUILD MODE
Use this function when you need to copy more originals than can be placed in the RSPF at once. (The maximum
number of originals that can be placed in the RSPF at once is 100.)

Note

• If the memory becomes full while scanning the originals, "MEMORY IS FULL. PRESS [START] TO BEGIN
COPYING OR [CA] TO CANCEL." will appear. To copy only the originals that have been scanned, press the
[START] key ( ) . To cancel the job, press the [CLEAR ALL] key ( ).
• Depending on the content of the originals, the memory may become full before 100 originals have been scanned. In
this case, press the [START] key ( ) to copy the originals that have been scanned, and then place the originals that
weren’t scanned in the RSPF once again and repeat the copy procedure.
• To increase the number of originals that can be scanned, install more memory or increase the memory
allocation in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

Example: Copying 130 sheets (8-1/2" x 11" size originals)
Originals

page 1

page 101

100 sheets

30 sheets

* Divide the originals into sets so that each set is no more than
100 pages. Scan the sets in order beginning from the first
page of set A.

Touch the [JOB BUILD] key in the
special modes menu screen.
D

ERASE

JOB
BUILD

MUL

The [JOB BUILD] key is
highlighted.
The job build copy icon
( ) will also appear in
the screen to indicate
that the function is
enabled.

Touch the [OK] key in the special
modes screen.
OK

ERASE

JOB
BUILD

DUAL PAGE
COPY

1/2

You will return to the
main screen of copy
mode.

MULTI SHOT

Make sure that a suitable paper size is
selected, select the number of copies
and any other desired copy settings,
and then press the [START] key ( ) .
Scanning begins. When
scanning of the first set
of originals (A in the
above example) is
finished, insert the
second set and press the
[START] key ( ).

LOGOUT

Repeat this step until all the remaining originals (B in
the above example) have been scanned.
Remove each scanned set of originals before inserting
the next set.

Touch the [READ-END] key.
Copying begins.

Place the original(s) in the RSPF.
(p.24)

PLACE NEXT ORIGINAL. PRESS [START].
WHEN FINISHED, PRESS [READ-END].

READ-END

Note

To cancel the job build mode function, touch
the [JOB BUILD] key in the special modes
screen so that it is no longer highlighted.
(See the screen of step 1.)

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CONVENIENT COPY FUNCTIONS

MULTI SHOT COPY
The multi shot copy function is used to copy two or four originals onto one sheet of copy paper in a specified order.
Example: Copying four originals onto one sheet of paper
(Page number: 4 in 1 ( ), layout: ( ))
• When using the multi shot copy function, place the
originals, select the desired paper size, and select
the copy mode before selecting the multi shot copy
function in the special modes screen.

One-sided copy of
one-sided original

• When using the multi shot copy function, the
appropriate copy ratio will be automatically set based
on the original size, paper size, and the number of
originals to be copied onto one sheet. The minimum
reduction ratio is 25%. (The minimum ratio is 50% when
the RSPF is used.) Depending on the original size,
paper size, and the number of originals to be copied
onto one sheet, portions of original images may be cut
off.

Copy

One-sided copy of
two-sided original

Touch the [MULTI SHOT] key in the
SPECIAL MODES menu screen.
1/2

DUAL PAGE
COPY

MULTI SHOT

The multi shot copy
setting screen will
appear. The multi shot
copy icon ( , etc.) will
also appear in the screen
to indicate that the
function is enabled.

Select the number of originals to be
copied onto one sheet in the multi
shot copy selection screen.
OK

SPECIAL MODES
CANCEL

MULTI SHOT
LAYOUT
2in1

CANCEL

CANCEL
LAYOUT

Select a borderline setting.
OK

Select [
[
].

], [

], or

BORDER

Touch the [OK] key in the multi shot
setting screen.
You will return to the special modes menu screen.

Touch the [OK] key in the special
modes menu screen.
You will return to the main screen of copy mode.

BORDER

4in1

Select the layout.

LAYOUT

OK
BORDER

Select the order in which
the originals will appear
on the copy.

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).

[When using the RSPF:]

[When using the document glass:]

Note

• The images may be rotated depending on
the number of originals and the orientation
of the originals and copy paper.
• To cancel the multi shot copy function,
touch the [CANCEL] key in the multi shot
setting screen (the screen of step 2) .

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CONVENIENT COPY FUNCTIONS

ORIGINAL SIZE
If you wish to use the paper other than the automatically selected original size, original size setting is specified by
the special modes. The mix feeding setting (p.26) is also selected here.

Touch the
key and then touch the
[ORIGINAL SIZE] key in the special
modes menu screen.
The original size setting
screen will appear.

AL MODES

COV

CARD SHOT

Touch the [MANUAL] key.

GINAL SIZE
AUTO

MANUAL

MIX SIZE ORIGINAL FEEDING MOD

Select the original size.

ORIGINAL SIZE

AUTO

MANUAL

5½x8½

8½x11

8½x14

11x17

8½x11R

8½x13

OK
AB
INCH

[MANUAL] key is highlighted and the selected paper
size is displayed.

Note

To select an AB size original, touch the
[AB
INCH] key. AB sizes will appear.

Touch the inside [OK] key.
You will return to the special modes menu
screen.

Touch the [OK] key in the special
modes menu screen.
You will return to the main screen of the copy
mode.

Note

ORIGINAL
SIZE

To select mixed feeding, select the "MIX SIZE
ORIGINAL FEEDING MODE" checkbox.
Mixed feeding is explained on page 26.

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CONVENIENT COPY FUNCTIONS

COVER COPY
Cover copy mode is used to add a cover to the front or back, or both the front and back, of a multipage document.
To use cover copy mode, the RSPF must be used.

Copying onto a cover

Not copying onto a cover

One-sided copies from one-sided or two-sided originals
One-sided originals

One-sided copies
(copying onto a cover)

One-sided copies from one-sided or two-sided originals
One-sided originals
4

One-sided copies
(not copying onto a cover)

4
3

2
1

Back cover
(no copying)

Back cover

2
1

SHARP

Cover original

SHARP

Front cover
(can copy onto front side)

Two-sided originals

3
5
2

4
4

Front cover
(not copying onto a cover)

Back cover
(no copying)

2
1

SHARP

Cover original

SHARP

Front cover
(can copy onto front side)

Two-sided copies from one-sided or two-sided originals
One-sided originals

Two-sided copies from one-sided or two-sided originals

One-sided copies
(not copying onto a cover)

One-sided originals

Two-sided copies
(copying onto a cover)

2
1

Back cover

SHARP

Back cover
(no copying)

2
1

Two-sided originals

3
3
1

Front cover
4

Cover original
Two-sided originals

SHARP

3
2

SHARP

Front cover
(can copy onto front side)
(Back side of cover is blank.)

• A front cover, back cover, or both a front and a
back cover can be selected.

Cover original

• A front cover, back cover, or both a front and a
back cover can be selected.
• You can specify whether or not the front cover is
copied on.
• Copying is not possible on either side of a back
cover.

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CONVENIENT COPY FUNCTIONS

Touch the
key and then touch the
[COVER] key in the special modes
menu screen.

Select the cover(s) that you wish to
add.
CANCEL

COVER
BACK

FRONT+BACK

PRINT ON FRONT COVER?
NO
YES

To add only a front cover, touch the [FRONT] key. To
add only a back cover, touch the [BACK] key. To add
both a front and back cover, touch the
[FRONT+BACK] key.

Specify whether or not the front cover
is to be copied on.
CANCEL

PRINT ON FRONT COVER?
NO
YES

Select [YES] or [NO] in
the touch panel. If
[YES] is selected, the
first page of the
document will be
copied onto the front
cover sheet.

Touch the [OK] key in the cover
setting screen.
Return to the special modes screen.

Touch the [OK] key in the special
modes screen.
You will return to the main screen of copy mode.

Load the same size of
paper as the paper to
be used for the copy
job.

About the steps that follow
See page 24.

SPECIAL MODES

FRONT

Load the cover paper to be used into
the bypass tray.

The cover setting screen
will appear.
The cover icon ( , etc.)
will also appear in the
screen to indicate that
the function is turned on.

COVER

Note

• It is not possible to copy on the inside of a
front cover, nor on either side of a back
cover.
• Be sure to place the originals in the RSPF.
The document glass cannot be used for this
function.
• During cover copying, stream feeding mode
will not function even if enabled in the
administrator settings. (See "6. SYSTEM
SETTINGS (ADMINISTRATOR)".)
• To cancel the cover copy function, select
the cover copy function again and touch the
[CANCEL] key. (See the screen of step 2.)

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CONVENIENT COPY FUNCTIONS

B/W REVERSE COPY
The B/W REVERSE feature is used to reverse black and white in a copy to create a negative image.
original

• When the B/W reverse function is selected, the
exposure mode will be automatically set to TEXT
mode. Other exposure modes cannot be selected. If
B/W reverse is canceled, TEXT mode will not
automatically be canceled.

Touch the
key and then touch the
[B/W REVERSE] key in the special
modes menu screen.
B/W
REVERSE

OVER

B/W reverse copy

The [B/W REVERSE]
key is highlighted.
The B/W reverse icon
( ) will also appear in
the screen to indicate
that the function is
enabled.

Touch the [OK] key in the special
modes screen.
You will return to the main screen of copy mode.

About the steps that follow
If the document glass is being used, see page 23.
If the RSPF is being used, see page 24.

Note

To cancel the B/W reverse copy function,
touch the [B/W REVERSE] key in the special
modes screen. (The key will no longer be
highlighted.) (See the screen of step 1.)

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CONVENIENT COPY FUNCTIONS

CARD SHOT
The front and back of a card can be copied onto one sheet of paper.
This function is convenient for making copies for certification purposes and helps save paper.

Original

• Copying is only possible on standard size paper.
• The image cannot be rotated when using this
function.

Copy

CARD

Front of
card

CARD

Back of
card

Example:
Portrait
8-1/2" x 11" (A4)
size

Example:
Landscape
8-1/2" x 11" (A4)
size

Make sure that a suitable paper size is
selected, or select another size using
the [PAPER SELECT] key.

EXPOSURE

Enter the X dimension (width) and Y
dimension (length) of the original card
with the
keys.
CANCEL

SIZE RESET

AUTO
8½x11
PAPER SELECT

FIT TO
PAGE

100%

• X (width) is initially selected. Enter X dimension
and then touch the Y ( ) key to enter Y
dimension.
• To change the X or Y value back to the default
value, touch the [SIZE RESET] key. The default
values can be changed in the administrator
settings. (See "6. SYSTEM SETTINGS
(ADMINISTRATOR).)
• To have the images enlarged or reduced by a
suitable ratio based on the entered original size
so that the front and back sides fit into the
selected paper size, touch the [FIT TO PAGE]
key.

Touch the
key and then touch the
[CARD SHOT] key in the special
modes screen.
ORIGINAL
SIZE

CARD SHOT

COVER

The CARD SHOT setting
screen will appear. A
card shot icon ( ) will
also appear in the upper
left corner of the screen
to indicate that the
function is turned on.

Touch the outer [OK] key.
OK
CANCEL

SIZE RESET
FIT TO
PAGE

You will return to the
main screen of copy
mode.

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CONVENIENT COPY FUNCTIONS

Place the original on the document
glass.
Place the front side of the
original face down and
close the document
cover/RSPF.

Select the number of copies and any
other desired copy settings, and then
press the [START] key ( ).
The front side of the card
is scanned.

LOGOUT

Place the back side of the original
face down on the document glass.

Press the [START] key (

The back side of the card
is scanned and copying
begins.

Note

• The original must be placed on the
document glass. The RSPF cannot be
used.
• Even when [FIT TO PAGE] is selected,
you can touch the [COPY RATIO] key in
the main screen of copy mode to manually
select the ratio.
• To cancel the card shot function, touch the
[CANCEL] key in the card shot setting
screen (the screen of step 4).

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Chapter 4

NETWORK SCANNER FUNCTION

INTRODUCTION
The network scanner expansion Kit enables the machine to be used as a network scanner.
• To enable the network scanner function of this machine, a product key (password) must be entered using a
administrator setting. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If
you do not know your product key, please ask your dealer. (For information on using administrator settings, refer
to "6. SYSTEM SETTINGS (ADMINISTRATOR)".)
• The printer expansion kit (MX-PB12) and at least 128 MB of memory* are required to use the network scanner
function.
• For the procedures for using the software programs, see the user's guides on the CD-ROM.
* Memory can be added by installing a commercially available 128 MB or 256 MB memory module (144-pin SDRAM
SODIMM). For more information, consult your dealer.

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ABOUT THE NETWORK SCANNER
FUNCTION
When the network scanner function is added to the machine, a document or photo can be scanned into an image file
and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned
image can be sent to the following types of destinations:
1. The scanned image can be sent to a memory
storage device on a network (a designated
directory on an FTP server). (This is called
"Scan to FTP" in this manual.)
When sending scanned image to an FTP
server, an e-mail message can also be sent to a
preset e-mail address to inform the recipient of
the location of the scanned image data. (This is
called "Scan to FTP (Hyperlink)" in this
manual.)
2. A scanned image can be sent to a computer
connected to the same network as the
machine. (This is called "Scan to Desktop" in
this manual.)
* Before Scan to Desktop can be performed, the
"Network Scanner Tool" software in the
CD-ROM that accompanied the Network
Scanner Expansion Kit (MX-NSX1) must be
installed. For information on Scan to Desktop
system requirements, installing the Network
Scanner Tool, and storing the destination, see
the Users Guide for the Network Scanner Tool
on the CD-ROM that accompanies the network
scanner expansion kit.
3. The scanned image can be sent to an e-mail
recipient. (This is called "Scan to E-mail" in
this manual.)
* A limit is set in the Web page for the size of
image files that can be sent using Scan to
E-mail (p.58).

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SETTINGS AND PROGRAMMING
REQUIRED FOR THE NETWORK
SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be
established.
To establish the settings, use a computer that is connected to the same network as the machine to access the
machine's Web page.

SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION
To use transmit images using the network scanner function, configure the settings in the Web pages as follows:
Scan to FTP

Scan to FTP (Hyperlink)

Scan to E-mail

Scan to Desktop

Access the Web pages (see below)

Configure basic settings for network scanning (p.58)

Configure your SMTP and DNS server settings (p.59)

Configure LDAP server settings
(when using an LDAP server) (p.60)

Store destination information (p.62 to 65)

Store your sender information (p.67)
The following settings can also be configured to enable convenient use of the network scanner function:
• Programming custom index names. (p.61)
• Setting passwords. (p.68)

ACCESSING WEB PAGES
Use the following procedure to access the Web pages.

Open the Web browser on your
computer.

Supported browsers:
Internet Explorer:
6.0 or later (Windows®)
Netscape Navigator: 9 or later (Windows®)
Firefox:
2.0 or later (Windows®)
Safari:
1.5 or later (Macintosh)

In the "Address" field of your Web
browser, enter the IP address of the
machine as a URL.
Enter the IP address that
has been programmed in
the machine.
If you do not know the IP
address, see page 89.

When the connection is completed, the Web
page will appear in your Web browser. (p.57)

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NETWORK SCANNER FUNCTION

ABOUT THE WEB PAGE
When you access the Web page in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to establish settings for that item.
For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
1

2
3
4

4
5

Menu frame
Click the menu items displayed here to configure the corresponding settings.

Destination (p.62)
Set up destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to Desktop, and Scan to E-mail. You can also
edit or delete previously set destination information.

Sender (p.67)
Enter the sender's information that appears in the recipient's e-mail program (sender name and e-mail address)
when you send an image using Scan to E-mail.
If user authentication is being used, enter the login name.

Network Scanning (p.58)
This lets you select transmission methods for the network scanner function, configure settings for Scan to
E-mail, and program group indexes.

Services (p.59)
This lets you establish SMTP server settings, DNS server settings, and WINS server settings for Scan to E-mail
and Scan to FTP (Hyperlink), and for entering a host name instead of an IP address when storing a transmission
destination. Configure LDAP server settings if an LDAP server is used.

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NETWORK SCANNER FUNCTION

BASIC SETTINGS FOR NETWORK SCANNING
Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be
established by the network administrator.
For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Click "Network Scanning" in the menu
frame.

A limit can be set for the size of image files sent
by Scan to E-mail to prevent excessively large
files from being sent.
If the image file created from the scanned image
is larger than the set limit, the image file is
discarded. The limit can be set from 1 MB to 10
MB in increments of 1 MB.
The factory default setting is "Unlimited". If you wish to
set a limit, remove the checkmark from the "Unlimited"
checkbox and enter the desired limit in "Upper Limit".

The Network Scanning
Setup page appears.

Select the transmission methods that
you wish to use.
Select the scanner delivery methods that you
want to use. In the "Enable Scanner Delivery to:"
field, click the checkbox next to each method that
you want to use so that a checkmark appears in
the checkbox.
All transmission methods are initially selected
(factory default settings).

Note

• If you are going to send images to the same
recipient more than once, we recommend that
you also select "Session Page Counter" or
"Unique Identifier" to prevent sending multiple
files with the same name, which would result in
each successive file overwriting the previous file.
• If a file name is entered at the time of
transmission, the file name entered here
will be disregarded.

Selecting an e-mail subject (only used
for Scan to E-mail).
The setting is used to enter the subject that
appears in the recipient's e-mail program when
you perform Scan to E-mail. (This setting is not
necessary if you will not be using Scan to E-mail.)
The subject can be up to 80 characters long. Only
one subject can be entered. If nothing is entered,
"Scanned image from " will appear.
* The name that appears in is
the name stored in "Name" in the screen that
appears when you click "System Information" in
the menu frame. If a name has not been stored,
the product name will appear.

Configure the Advanced Setup settings.
Select advanced functions that can be used for
Scan to E-mail.
Select the checkboxes of the functions that you
wish to use.
• The "Enable User Authentication" checkbox
can be selected to restrict use of the network
scanner function to authorized users. (p.69)
• To allow a sender to be selected when sending
an image by Scan to E-mail, make sure that
"Disable selection of sender from Sender List"
is not selected. (p.82)
• If you wish to Bcc a copy of a Scan to E-mail
transmission to an e-mail address, select the
"Bcc:" checkbox and enter the e-mail address.

Select the method for assigning a file
name to a scanned image.
Select the method for assigning a file name to a
scanned image. In "File Naming", click the items
that you wish to use in the file name. "Destination
Name" and "Date & Time" are initially selected.

Set a limit for the size of image files.

Note

If a subject is entered at the time of transmission,
the subject entered here will be disregarded.

Click "Submit".
After entering the
settings, be sure to click
"Submit" to store them.

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NETWORK SCANNER FUNCTION

SMTP SERVER AND DNS SERVER SETTINGS
SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these
transmission methods, your SMTP server settings must be configured.

Configuring SMTP server settings

Click "Services" in the menu frame.

Enter the required information in
"SMTP Setup".
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu
frame.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

Click "SMTP".

4
Configuring DNS server settings
If you entered a host name in "Primary SMTP Server" or "Secondary SMTP Server" of "SMTP Setup", you must also
configure your DNS server settings.
You will also need to configure your DNS server settings if host names will be entered in "Hostname or IP Address"
when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop.

Click "Services" in the menu frame.

Enter the required information in
"DNS Setup".
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu
frame.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

Click "DNS".

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NETWORK SCANNER FUNCTION

CONFIGURING LDAP SERVER SETTINGS (WHEN
USING AN LDAP SERVER)
If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server
can be used for Scan to E-mail.
In addition, user authentication can be enabled to restrict use of the network scanner function by means of user
passwords stored in the LDAP server. (p.69)
To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page.

Click "LDAP" in the menu frame.

Select "Enable" in the "LDAP Setup" menu.

Click "Submit".

Configure the settings in "Global
Address Books List".
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu frame.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

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NETWORK SCANNER FUNCTION

PROGRAMMING CUSTOM INDEX NAMES
Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.71). Each stored
destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note
that these are called "group indexes" in the touch panel). To program names for the custom indexes, follow the steps
below.

Note

• To change a previously programmed custom index name, simply overwrite the old name.
• To switch between the ABC index and the custom indexes in the Address book screen, see page 71.

Click "Network Scanning" in the menu
frame.

Click "Custom Index".

4
3

Enter names for groups 1 to 6.
Six group indexes are available, and a name up
to six characters long can be assigned to each.
The names "USER 1" to "USER 6" are initially
entered. Change the names as needed.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

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NETWORK SCANNER FUNCTION

SETTING UP DESTINATION INFORMATION
To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame.
"Destination" can also be used to edit or clear stored destinations. (p.66)
A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations.
Stored destinations can be selected in the machine's touch panel when transmission is performed.
* Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number
of destinations (normally 200) that can be stored.

E-mail:
FTP:
Desktop:
Group:

Click here.

Note

See below
Refer to page 63.
Refer to page 64.
Refer to page 65.

Make sure that the address book screen (p.71) does not appear in the machine's touch panel when you store,
edit, or delete destinations. Destinations cannot be edited or deleted when the address book screen appears.

Storing destinations for Scan to E-mail

Click "Destination" in the menu frame.

Enter the destination information.
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu
frame.

Click "E-mail".

Note

If user authentication is enabled and you wish
to allow login using the above stored
information, select the "It adds also to the
Sender List." checkbox and enter the "Login
Name" (maximum of 32 characters). The login
name must be the same as the login name
stored in the LDAP server.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

Note

To perform Scan to E-mail, the SMTP server settings must first be established. Click "Application" in the Web
page, click "SMTP" in the screen that appears, and then enter the settings under "SMTP Setup" (p.59).

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NETWORK SCANNER FUNCTION

Storing destinations for Scan to FTP

Click "Destination" in the menu frame.

Click "FTP".

Note

If you select the "Enable Hyperlink to FTP
server to be e-mailed" checkbox and select
a previously stored recipient (p.62) from
"E-mail Destination", an e-mail will be sent
to the recipient informing them of the file
format and location of the scanned image
data. A hyperlink to the file server to which
the scanned image data was sent appears
in the e-mail, and the recipient can click the
hyperlink to go directly to the location where
the image data is stored.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

Enter the destination information.
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu
frame.

Note

If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server
settings. Click "Application" in the menu frame and then click "DNS" or "WINS" in the page that appears to
configure the corresponding settings.
To perform Scan to FTP (Hyperlink), you must also click "SMTP" and then enter the settings under "SMTP
Setup" for the SMTP server (p.59).

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NETWORK SCANNER FUNCTION

Storing destinations for Scan to Desktop
The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network
Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop
destination in the Web page. (The Network Scanner Tool is on the CD-ROM that accompanied the Network Scanner
Expansion Kit .)
For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the
destination, see the Users Guide for the Network Scanner Tool on the CD-ROM that accompanies the network
scanner expansion kit.
Normally your computer is stored as the destination by the method indicated above.
The following page for storing Scan to Desktop destination information appears when "Destination" is selected in the
menu frame, followed by "Desktop". This page is used by mainly by the system administrator in the following
circumstance.
• When another machine with the network scanner function has been added to the same network, and you wish to
perform Scan to Desktop from the added machine to a destination programmed in the previously existing machine.
Refer to "Editing and deleting programmed transmission destinations" (p.66), and select the Scan to Desktop
destination information that you wish to transfer to the new machine. Enter the displayed information in the same
setting screen of the new machine. (When all information has been entered, click "Submit".)
If there are additional destinations that you want to transfer to the new machine, repeat this procedure for each
destination.

Note that if there are any discrepancies between the newly programmed information and the information in the host
computer, transmission and reception may not be possible.

Note

• For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
• If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server
settings. Click "Application" in the menu frame and then click "DNS" or "WINS" in the page that appears to
configure the corresponding settings.

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NETWORK SCANNER FUNCTION

Storing Groups (Scan to E-mail)
If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation.

Note

Up to 100 destinations can be stored in one group.

Click "Destination" in the menu frame.

Click "Group".

4
3

Enter the destination information.
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu
frame.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

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NETWORK SCANNER FUNCTION

Editing and deleting programmed transmission destinations
To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page.

Click "Destination" in the menu frame
of the Web page.

In the Destinations List, click the
checkbox of the destination that you
want to edit or delete.

To edit the selected destination, click
"Edit" under the Destinations List.
The programming screen
of the destination
selected in step 2
appears. Edit the
information in the same
way as you initially stored
it.
When finished, be sure to click "Submit" to save
your changes.

To delete the selected destination,
click "Delete" under the Destinations
List.
A message appears
asking you to confirm the
deletion. Click "Yes" to
delete.

Note

If you attempt to edit or delete a programmed destination in the following situations, a warning message will
appear and editing/deletion will not be possible.
• The destination that you wish to edit or delete is currently being used for transmission.
• The destination is included in a group.
If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and
then edit or delete the destination. If the destination is included in a group, delete the destination from the group
and then edit or delete the destination.

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NETWORK SCANNER FUNCTION

STORING THE SENDER INFORMATION (Scan to E-mail)
Use this procedure to store the sender information (sender name and e-mail address) that appears when you send
an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission).
The sender name appears in the recipient's e-mail program.

Click "Sender" in the menu frame.

Enter the sender information.
For detailed explanations of the procedures for
establishing settings, click "Help" in the menu
frame.

Click "Add".
The sender programming
screen appears.

If user authentication is enabled and you wish to
allow login using the above stored information,
enter the login name for that information in "Login
Name" (maximum of 32 characters). The login
name must be the same as the login name stored
in the LDAP server.

When you have completed all of the
entries, click "Submit".
The entries will be stored.

Editing and deleting programmed sender's information

Click "Sender" in the menu frame.

Click "Edit" or "Delete".
If you clicked "Edit", edit
the information in the
same way that you
initially programmed it
and then click "Add" to
save your changes. If
you clicked "Delete", a
message will appear
asking you to confirm the
deletion. Click "Yes" to
delete.

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NETWORK SCANNER FUNCTION

PROTECTING INFORMATION PROGRAMMED IN THE
WEB PAGE ("Passwords")
Passwords can be established to protect the settings and information stored in the Web page. Note that it is not
necessary to set passwords; the network scanner functionality can also be used without passwords.
A password can be set for the administrator and a password can be set for users. When the Web page is accessed
with the user password, the "Device Setup" and "Network Setup" settings cannot be configured.

Click "Passwords" in the menu frame.

When you have completed all of the
entries, click "Submit".
The entered password is stored.
After setting the password, turn the machine
power off and then back on.

Select the "Enable Password
Protection of this Web Site"
checkbox.

Enter the current password in "Admin
Password".
When establishing a password for the first time,
enter "Sharp" in "Admin Password".

Caution

Be sure to enter "S" in upper case and
"harp" in lower case (passwords are case
sensitive).

Enter passwords in "User Password"
and "Admin Password".
A maximum of 7 characters and/or numbers can
be entered for each password (passwords are
case sensitive).
Be sure to enter the same password in "New
Password" as you did in "Confirm Password".

When a password is set, you will be prompted for the
password when you attempt to access a Web page
with protected settings. For the "User name", enter
"user" if you are accessing the page as a user, or
"admin" if you are accessing the page as an
administrator. For detailed information on setting
passwords, refer to "Help".

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NETWORK SCANNER FUNCTION

RESTRICTING USE OF THE NETWORK SCANNER
FUNCTION (USER AUTHENTICATION)
Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server.

Settings required for user authentication
To implement user authentication, the following settings are required:
• Enable user authentication (step 3 on page 58)
• Configure LDAP server settings (p.60)
• Store login names (p.67)

Logging in when user authentication is enabled
To use the network scanner function when user authentication is enabled, you must first log in. Follow these steps:

Press the [SCAN] key on the operation panel.
The login screen will appear in the touch panel.
COPY
PRINT

ON LINE
DATA

SCAN

DATA

FAX

LINE
DATA

JOB STATUS

SYSTEM SETTINGS

If you will use the [SELECT FROM SENDER LIST] key, go to step 3.

USER AUTHENTICATION
LOGIN NAME
SENDER NAME
E-MAIL ADDRESS
PASSWORD

Touch the [LOGIN NAME] key,
[E-MAIL ADDRESS] key.

Touch the [SELECT FROM SENDER
LIST] key.

A text entry screen will
appear when each key is
touched. Enter the
LOGIN NAME, SENDER
NAME, and E-MAIL
ADDRESS. (Go to step
4.)

SELECT FROM
SENDER LIST

Enter the password.
For the password, enter the user password that is stored in the server.
PASSWORD

CANCEL

ABC
SPACE

The sender list screen
appears. When you
select your login name,
sender name and e-mail
address are entered.

AB/ab

abc

12#$%

Touch the [OK] key.
If the login name and password are valid, the initial screen (p.70) of scanner mode appears.

Note

• To logout, press the [LOGOUT] key( ). If audit mode is enabled, you will also log out of your account.
• To switch to a mode other than network scanner mode, you must log out.

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INITIAL SCREEN OF SCANNER MODE
The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation
manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel.
If user authentication is enabled, the initial screen will appear after authentication. (p.69)
In the explanations that follow, it is assumed that the initial screen that appears after pressing the [SCAN] key is the
condition setting screen (shown below). If you have set the display to show the address book screen (following
page) when the [SCAN] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to
display the condition setting screen.

Note

• The administrator setting "DEFAULT DISPLAY SETTINGS" can be used to set the display to show either the
condition setting screen (shown below) or the address book screen (following page) when the [SCAN] key is
pressed (refer to "6. SYSTEM SETTINGS (ADMINISTRATOR)").
• For information on the parts of the machine and the operation panel that are used for network scanning, refer
to the operation manual for copier.

Condition settings screen
The display is initially set (factory setting) to show the following condition setting screen as the initial screen.
1

READY TO SEND.
10

AUTO
QUALITY

300dpi
RESOLUTION

TIFF-G4
FILE FORMAT

AUTO
ORIGINAL

ADDRESS
BOOK

ADDRESS REVIEW

ADDRESS ENTRY

SEND SETTINGS

6
1

Message display
Messages appear here to indicate the current
status of the machine.

[ADDRESS BOOK] key (p.71)
This displays the address book screen (next page).
Touch this key when you wish to use a one-touch key
that has a destination (or group) programmed in it.

[ADDRESS REVIEW] key (p.74)
When performing Scan to E-mail broadcast
transmission, touch this key to check your selected
destinations. A list of the destinations will appear,
and you can delete any incorrect destinations.

[ADDRESS ENTRY] key (p.74)
When performing Scan to E-mail, touch this key if
you wish to enter the e-mail address of the recipient
manually instead of using a one-touch key.

[SEND SETTINGS] key (p.82)
Touch this key to change the subject*, file name, or
sender* when sending a scanned image.
* When using Scan to E-mail.

[INFORMATION] icon (p.79)
The [INFORMATION] icon appears in the base
screen when one or more special modes are
selected.

Two-sided original and job build icon display
(p.76, 77)
Either icon appears when two-sided scanning or
job build scanning (when an RSPF is installed) is
selected after pressing the [ORIGINAL] key. The
icon can be touched to open a function selection
screen.

[ORIGINAL] key (p.76, 77, 78)
Touch this key to set the original size manually,
select two-sided scanning, or select job build
(when an RSPF is installed).

[FILE FORMAT] key (p.81)
Touch this key to change the format of the image
file to be sent, or change the number of pages per
file. The selected format is highlighted at the top of
the key.

[RESOLUTION] key (p.80)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key.

[QUALITY] key (p.79)
Touch this key to change the image quality and
density settings for scanning. The selected image
quality and density are highlighted at the top of the
key.

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NETWORK SCANNER FUNCTION

Address book screen
Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below
at right.
Destinations stored using the Web page are grouped in indexes ( 6 ) according to the letter entered in "Initial" for
each destination, and the name entered in "Display Name" is displayed in the one-touch key ( 1 ).
1

1/2

CONDITION
SETTINGS

READY TO SEND.

TEST1

TEST2

TEST3

TEST4

TEST5

TEST6

TEST7

TEST8

ADDRESS REVIEW
GLOBAL
ADDRESS SEARCH

6
FREQUENT USE

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

ABC

GROUP

6
E-mail Destination Management page
USER 1

One-touch key display
This shows the one-touch keys that have been
stored on the selected "index card". The key type is
indicated by the icon at the right.
:Scan to E-mail
:Scan to FTP
:Scan to Desktop
The number of one-touch keys that appear in one
screen can be changed to 6, 8, or 12 using "THE
NUMBER OF DIRECT ADDRESS / SENDER
KEYS DISPLAYED SETTING" in the administrator
settings.

Display switching keys
In cases where the one-touch keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the "
""
" keys to
move through the screens.

[CONDITION SETTINGS] key
This displays the condition setting screen (p.70),
which is used to set various conditions.

[GLOBAL ADDRESS SEARCH] key (p.75)
If an LDAP server is used, touch this key to select
a Scan to E-mail destination in the LDAP server. If
an LDAP server is not used, the key is grayed out
and cannot be selected.

Note

USER 2

USER 3

USER 4

USER 5

USER 6

ABC

GROUP

[ABC
GROUP] key
Touch this key to switch between the alphabetical
index and the group index. The selected index type
is displayed.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Touch an index key to display the card.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the system settings
(p.61). Frequently used one-touch key destinations
can be stored on the [FREQUENT USE] card for
convenient access.

• If the initial screen has been set to the address book screen in the administrator settings, the above screen will
be the initial screen.
• If desired, you can use the administrator settings, "DEFAULT DISPLAY SETTINGS", to set the default screen
to the group index. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)

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SENDING AN IMAGE
BASIC TRANSMISSION METHOD
1

Make sure the machine is in scanner
mode.
COPY
PRINT

ON LINE
DATA

SCAN

DATA

FAX

LINE
DATA

JOB STATUS

SYSTEM SETTINGS

When the [SCAN] key
light is on, the machine is
in scanner mode. If the
light is not on, press the
[SCAN] key.
If user authentication is
enabled, you must log in.
(p.69)

For detailed information
on loading an original,
refer to the operation
manual for copier.

The factory default
settings are:
• Image quality:
TEXT/PHOTO
• Density: AUTO

AUTO
QUALITY
300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
AUTO

Load the original.

Adjust the quality setting. (p.79)

8½X11

Adjust the resolution setting. (p.80)
QUALITY

The factory default
setting is "300dpi".

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
8½X11
AUTO
ORIGINAL

Note

You cannot load documents in both the
RSPF and on the document glass and send
them in a single transmission. If documents
are loaded in both the RSPF and on the
document glass, only the document in the
RSPF will be scanned and transmitted.

Check the original size that appears in
the top half of the [ORIGINAL] key.
300dpi
RESOLUTION

TIFF-G4
FILE FORMAT
AUTO
8½X11
ORIGINAL

The original size is
automatically detected.
If you loaded a
non-standard size
document or wish to
change the scanning size,
touch the [ORIGINAL] key
and set the document
size. (Refer to page 78.)

Select the file format. (p.81)
QUALITY

The factory default
settings are:
• FILE TYPE: TIFF
• COMPRESSION MODE:
MMR (G4)
• PAGES PER FILE: ALL

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
AUTO
8½X11
ORIGINAL

Touch the [ADDRESS BOOK] key.
ADDRESS
BOOK
ADDRESS REVIEW
ADDRESS ENTRY

Note

• To scan a two-sided original (when an RSPF
is installed), refer to page 76.
• If you are scanning a large number of
originals (and the RSPF is installed), follow
the procedure on page 77.
• To rotate the document image 90° before
transmission, see page 78.

SEND SETTINGS

The address book screen
appears.

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NETWORK SCANNER FUNCTION

Touch the one-touch key of the desired
destination.

READY TO SEND.
TEST1

TEST2

TEST3

TEST4

TEST5

TEST6

TEST7

TEST8

FREQUENT USE

Note

ABCD

EFGHI

JKLMN

The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection. The key
display will return to
normal.

• Refer to pages 62 to 65 for information on
programming one-touch key destinations.
• When touching a one-touch key,
corresponding information from the e-mail
destination screen is shown in the
message display.
• The destination e-mail address for Scan to
E-mail can be entered manually, or you
can search for a destination in an LDAP
server on the network (p.74 to 75).
• Multiple destinations can be specified for
a Scan to E-mail transmission (p.74).

Using the RSPF

Press the [START] key (

Scanning begins. When
scanning is finished,
"SENDING. PRESS [C]
TO CANCEL." appears in
the touch panel and
transmission begins.
When transmission is
finished, "SENDING
COMPLETED." appears
in the touch panel.

Using the document glass

Press the [START] key (

The original is scanned
and the [READ-END] key
appears.

Enter a file name for the scanned
image. (p.82)
ADDRESS
BOOK
ADDRESS REVIEW
ADDRESS ENTRY

If the send settings are
not changed, a file name
is assigned based on the
items specified in the
Web page.

Note

If you have another page to scan,
change pages and then press the
[START] key ( ).
Repeat this sequence until all pages have been
scanned.

SEND SETTINGS

When sending an image by Scan to E-mail,
a subject and sender's name can be
entered.
Normally the subject and sender are
automatically entered based on the
information stored in "Reply E-mail Address"
in "SMTP Setup" in the Web page.
If user authentication is enabled, the e-mail
address of the user who logged in is used as
the sender.

4
If no action is taken for one minute, scanning
automatically ends and transmission begins.

Note

After the final page is scanned, touch
the [READ-END] key.

ESS [START].
EAD-END].

READ-END

Note

"SENDING. PRESS [C]
TO CANCEL." appears in
the touch panel and
transmission begins.
When transmission is
finished, "SENDING
COMPLETED." appears
in the touch panel.

• To cancel transmission while "SCANNING ORIGINAL." appears in the display or before the [READ-END] key
is touched, press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). If you press the [CLEAR] key ( ), the
destination and scan settings are saved. To cancel a transmission, press the [JOB STATUS] key and cancel
the job. (p.83)
• If you exceed the number of pages that can be scanned while scanning an original, "THE MEMORY
BECOMES FULL." will appear in the touch panel. To send the data that has been scanned to that point, touch
the [SEND] key. To cancel the transmission, touch the [CANCEL] key.
• If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the
touch panel. To resume scanning after removing the misfeed, press the [START] key ( ).

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NETWORK SCANNER FUNCTION

TRANSMISSION METHODS FOR SCAN TO E-MAIL
The destination for a Scan to E-mail transmission can be selected from the address book or entered manually. You
can also use an e-mail address stored on an LDAP server.
It is possible to select multiple destinations for a Scan to E-mail transmission using a combination of these methods.
Use the following procedure when you wish to enter the e-mail address manually or use an e-mail address stored on
an LDAP server.

Sending an image by entering an e-mail address manually

Perform steps 1 through 6 of "BASIC
TRANSMISSION METHOD". (p.72)

Touch the [ADDRESS ENTRY] key.
ADDRESS
BOOK

If you wish to enter another e-mail
address, repeat steps 2 through 4.
If you wish to select an e-mail address from the
address book screen, follow steps 7 and 8 of
"BASIC TRANSMISSION METHOD" (p.72 to 73).
If you wish to select an e-mail address in an
LDAP server, follow the steps in "Sending an
image by selecting an e-mail address in an LDAP
server" (p.75).

The e-mail address entry
screen appears.

ADDRESS REVIEW
ADDRESS ENTRY

Note

SEND SETTINGS

Touch the keys on the keyboard to
enter the e-mail address.

E-MAIL ADDRESS

CANCEL

If you frequently transmit to a fixed group of
destinations, you can store the destinations
as a group (p.65).

Touch the [ADDRESS REVIEW] key
and check the destinations.
ADDRESS
BOOK

ppd1@sharp.co.jp

ADDRESS REVIEW
ADDRESS ENTRY
ABC

abc

SEND SETTINGS
SPACE

AB/ab

12#$%

• If you make a mistake, touch the
key to move the
cursor ( ) back to the mistake and then enter the
correct character.
• To enter a number, touch the [AB/ab
12#$%] key.
The screen will change to the number entry screen.
To return to the text entry screen, touch the [AB/ab
12#$%] key again.

Touch the [OK] key.
CANCEL

Note

Caution

The entered or selected destinations appear in
the address review screen as one touch keys.
A maximum of 18 characters of the name or
e-mail address can appear in each key.

Continue from step 9 of "BASIC
TRANSMISSION METHOD" (p.73).

ABC

When the [ADDRESS
REVIEW] key is touched,
only the entered
destinations are displayed.
To delete a destination,
touch the key of the
destination that you wish
to delete.
Touch the [OK] key to
return to the initial screen.

To cancel the operation when selecting
destinations, press the [CLEAR ALL] key (

abc

• Important points when using Scan to E-mail
Be very careful not to send image data files that are too large. Your mail server's system administrator may
have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is
exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is
successfully delivered, a large data file may take a long time to be received and place a heavy burden on the
recipient's network, depending on the recipient's network (Internet) connection environment. If large image
data files are repeatedly sent, the resulting burden on the network may slow down the speed of other,
unrelated data transmissions and in some cases, may even cause the mail server or network to go down. In
cases where you need to send multiple documents, try such measures as lowering the resolution mode.
• A limit can be set for the size of image files sent by Scan to E-mail in "Maximum Size of File" (p.58) in the Web page.

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NETWORK SCANNER FUNCTION

Sending an image by selecting an e-mail address in an LDAP server
To use an LDAP server, the LDAP server settings must be configured in the Web page.

Perform steps 1 through 6 of "BASIC
TRANSMISSION METHOD". (p.72)

Touch the [ADDRESS BOOK] key.
ADDRESS
BOOK

Touch the [OK] key.
The server begins searching.
When the search is finished, a list of the matching
e-mail addresses appears.

The address book screen
appears.

Note

ADDRESS REVIEW
ADDRESS ENTRY

SEND SETTINGS

If there are no matches, touch the [OK] key
in the message screen that appears. Touch
the [SEARCH AGAIN] key and repeat the
procedure from step 4.

Touch the one-touch key of the
desired destination.
If you touch the wrong
key, touch the correct key.

READY TO SEND.

Touch the [GLOBAL ADDRESS
SEARCH] key.

ADD SELECTED
tes

The global address
search screen appears.
CONDITION
SETTINGS

1/2

test1

test2

test3

test4

test5

test6

ADDRESS REVIEW

GLOBAL
ADDRESS SEARCH
JKLMN

OPQRST

Note

UVWXYZ

ABC

If multiple LDAP servers have been
configured, the server select screen appears.
Touch the key of the server that you wish to
search and then touch the [OK] key.
SERVER SELECT

CANCEL

SERVER 1

The destination selected
in step 6 is entered as a
destination of the
transmission.

No.001:test1
xxxx@xxx.xx.xx
ADD SELECTED
tes
test1

test2

test3

test4

test5

test6

1/2

SERVER 2

SERVER 3
SERVER 4

Touch the key of the server that you
wish to search and then touch the
[OK] key.

GLOBAL ADDRESS SEARCH

CANCEL

If you wish to enter another e-mail
address, repeat steps 6 through 7.
If multiple LDAP servers have been configured and
you wish to select a different server, touch the
[ADDRESS BOOK] key and then touch the
[GLOBAL ADDRESS SEARCH] key.

The selected server key is highlighted.

Touch the [ADD SELECTED] key.

GROUP

Touch the [ADDRESS REVIEW] key
and check the destinations.

test
CONDITION
SETTINGS
ADDRESS REVIEW
ABC

abc
SEARCH AGAIN

SPACE

AB/ab

12#$%
ADDRESS BOOK

Continue from step 9 of "BASIC
TRANSMISSION METHOD" (p.73).
Note

To cancel the operation when selecting
destinations, press the [CLEAR ALL] key (

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NETWORK SCANNER FUNCTION

SCANNING AND TRANSMITTING A TWO-SIDED
ORIGINAL (when an RSPF is installed)
Follow these steps to automatically scan a two-sided original.

Make sure the machine is in scanner
mode and then load the document in
the RSPF. (p.72)

Touch the [OK] key.

INAL SIZE

MANUAL

You will return to the
initial screen.

Touch the [ORIGINAL] key.
2-SIDED
TABLET

300dpi
RESOLUTION

JOB
BUILD

ROTATE THE IMAGE 90 DEGREES

TIFF-G4
FILE FORMAT

AUTO
8½X11
ORIGINAL

Continue from step 4 of "BASIC
TRANSMISSION METHOD" (p.72 to 73).

Touch the [2-SIDED BOOKLET] key or
the [2-SIDED TABLET] key as
appropriate for the original you
loaded.
ORIGINAL SIZE
AUTO

2-SIDED
BOOKLET

MANUAL

2-SIDED
TABLET
ROTATE THE

Note

If you wish to rotate the
original 90° when
creating an image file,
touch the [ROTATE THE
IMAGE 90 DEGREES]
checkbox (a checkmark
should appear in the
box).

If the correct original size does not appear in
the screen of step 2, touch the [MANUAL]
key and specify the correct original size
(p.78).

• Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two-sided
originals that are bound at the top are tablets.
• Two-sided scanning mode turns off after transmission is finished. Two-sided
scanning mode can also be canceled by pressing the [CLEAR ALL] key
( ).

Booklet

Tablet

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NETWORK SCANNER FUNCTION

SCANNING A LARGE NUMBER OF ORIGINALS (when
an RSPF is installed)
If you have a large number of originals, the originals can be scanned in batches using the RSPF.

1
2

Make sure the machine is in scanner
mode and then load the document in
the RSPF. (p.72)
Touch the [ORIGINAL] key.

Perform steps 4 through 9 of "BASIC
TRANSMISSION METHOD". (p.72 to 73)

Press the [START] key (

Scanning of the originals
begins. A message
appears in the touch
panel.

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
AUTO
8½X11
ORIGINAL

Touch the [JOB BUILD] key.

RIGINAL SIZE

MANUAL
2-SIDED
TABLET

JOB
BUILD

ROTATE THE IMAGE 90 DEGREES

Note

If you wish to rotate the
original 90° when creating
an image file, touch the
[ROTATE THE IMAGE 90
DEGREES] checkbox (a
checkmark should appear
in the box).

If the correct original size does not appear in
the screen of step 2, touch the [MANUAL] key
and specify the correct original size (p.78).

Touch the [OK] key.

NAL SIZE

MANUAL
2-SIDED
TABLET

You will return to the
initial screen.

When all of the originals in the RSPF
have been scanned, load the next
batch and press the [START] key ( ).
Repeat this sequence until all pages have been
scanned.
If no action is taken for one minute, scanning
automatically ends and transmission begins.

Note

When all originals have been
scanned, touch the [READ-END] key.

ESS [START].
EAD-END].

READ-END

"SENDING. PRESS [C]
TO CANCEL." appears in
the touch panel and
transmission begins.
When transmission is
finished, "SENDING
COMPLETED." appears
in the touch panel.

JOB
BUILD

ROTATE THE IMAGE 90 DEGREES

Note

• Job build mode turns off after transmission is finished. Job build mode can also be canceled by pressing the
[CLEAR ALL] key ( ).
• When performing Scan to E-mail, see the notes on page 74.

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SCANNING SETTINGS
(ORIGINAL SIZE, QUALITY, RESOLUTION,
FILE FORMAT, AND SEND SETTING)
When sending an image, you can change the original scan size, quality, resolution, file format, and file name.

MANUALLY SETTING THE SCANNING SIZE
If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL]
key and set the original size manually.
Perform the following steps after loading the document in the RSPF or on the document glass.
*Standard sizes:

Note

The following originals sizes will be correctly detected:
• Countries/regions that use inch-based standard sizes:11"x17", 8-1/2"x14", 8-1/2"x11", 8-1/2"x11"R,
5-1/2"x8-1/2", 5-1/2"x8-1/2"R*.
• Countries/regions that use AB standard sizes: A3, A4, A4R, A5, A5R*, B4, B5, B5R.
* These sizes can only be automatically detected when the RSPF is used.
If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or
the original size may not appear.

If you wish to select an AB size, touch
the [AB INCH] key and then touch
the desired original size key.

Touch the [ORIGINAL] key.

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT

ORIGINAL SIZE

AUTO
8½X11
ORIGINAL

The sizes that can be
selected are displayed.

ORIGINAL SIZE
MANUAL

O
DED
LET

JOB
BUIL

2-SIDED
TABLET

A5R

B5R

A4R

Touch the [MANUAL] key.

MANUAL

AUTO

INCH

[AB] is highlighted and
AB size keys are
displayed. To return to
the inch size, touch the
[AB INCH] key once
again.

Touch the outer [OK] key.

INAL SIZE

MANUAL

A4R

You will return to the
initial screen.
Touching the inner [OK]
key in the step above
returns you to step 2.

ROTATE THE IMAGE 90 D

INCH

• If you wish to rotate the original 90° when
creating an image file, touch the [ROTATE
THE IMAGE 90 DEGREES] checkbox (a
checkmark should appear in the box).
• The [2-SIDED] key and [JOB BUILD] key
do not appear on models that do not have
an RSPF installed.

Note

Touch the desired original size key.

ORIGINAL SIZE
AUTO

MANUAL

51/2 X81/2

51/2 X81/2 R

81/2 X11

81/2 X11R

81/2 X13

81/2 X14

11X17

OK
AB
INCH

[AUTO] is no longer
highlighted. [MANUAL]
and the original size key
you touched are
highlighted.

The selected size appears in the top
half of the [ORIGINAL] key.

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
A4
ORIGINAL

Note

You can return to automatic detection by
pressing the [CLEAR ALL] key ( ).

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NETWORK SCANNER FUNCTION

SELECTING THE QUALITY
You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow
the steps below. The factory default settings are "TEXT/PHOTO" for the image quality, and "AUTO" for the density.

Touch the [QUALITY] key.

Touch the [OK] key.

AUTO
QUALITY

300dpi
RESOLUTION

AUTO

MANUAL

AUTO

TIFF-G4
FILE FORMAT

You will return to the
initial screen.

8½X11

Selecting the original type.
ORIGINAL
IMAGE TYPE
TEXT
TEXT/PHOTO
1
PHOTO

Touch the appropriate
key for the type of
original to be scanned.
The image will be
processed according to
the selected type.
You can select the
original type from
"TEXT", "TEXT/PHOTO"
or "PHOTO".

TEXT ( ) : Text original
TEXT/PHOTO ( ) : Original with mixed text and photos.
PHOTO ( ) : Photograph or illustration

Touch the [AUTO
OK

"MANUAL" is highlighted.

MANUAL

AUTO

MANUAL] key.

Adjust the density.
OK

MANUAL

AUTO

Touch the
or
key
to adjust the scanning
density. (Touch the
key for a darker image or
the
key for a lighter
image.)

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NETWORK SCANNER FUNCTION

SELECTING THE RESOLUTION
The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps
below. The factory default setting for the resolution is "300 dpi".

Change the resolution

Touch the [RESOLUTION] key.
QUALITY

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
AUTO
8½X11
ORIGINAL

Touch the desired resolution key.
Touch the resolution key
that is most suitable for
the original.
The selected key will be
highlighted.

200dpi
300dpi
600dpi

Touch the [OK] key.
OK

You will return to the
initial screen.

200dpi
300dpi
600dpi

Note

• The resolution is initially set to 300 dpi (factory default setting). A resolution of 200 dpi or 300 dpi produces
sufficiently clear image data for normal text originals. (200 dpi is equivalent to the "Fine" character mode used
for facsimiles).
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a
photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission
may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the
administrator of the server has restricted the file size). If transmission is not successful, you can try such
measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original
("MANUALLY SETTING THE SCANNING SIZE" (p.78)).
• The default resolution setting can be changed in the administrator settings. (See "INITIAL RESOLUTION
SETTING" in "6. SYSTEM SETTINGS (ADMINISTRATOR)".)
• The resolution setting cannot be changed once scanning has begun.

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NETWORK SCANNER FUNCTION

SELECTING THE FILE FORMAT
You can select the format of the image file that will be created (file type, compression mode, and pages per file). The
factory default settings are "TIFF" for the file type, "MMR (G4)" for the compression mode, and "ALL" for the pages
per file.

Touch the [FILE FORMAT] key.
Note
QUALITY

300dpi
RESOLUTION
TIFF-G4
FILE FORMAT
AUTO
8½X11
ORIGINAL

Select the file type and the
compression mode.
Either [TIFF] or [PDF] can be selected for the file
type of the image data to be created, and
[NONE], [MH (G3)] or [MMR (G4)] can be
selected for the compression format.

Set the number of pages per file.
FILE TYPE
QUALITY

300dpi
RESOLUTION

OK
TIFF

PDF
COMPRESSION MODE

MH (G3)

NONE
FILE FORMAT

• The factory default setting can be
changed in the administrator settings.
(See "INITIAL FILE FORMAT SETTING"
in "6. SYSTEM SETTINGS
(ADMINISTRATOR)".)
• To open the scanned image without using
the software program in the CD-ROM that
accompanies the network scanner
expansion kit, the recipient must have a
viewer program that can open the image
format (file type) that was selected as
explained above.
• The factory default setting for the image
format produces the smallest file (TIFF
G4). If the recipient cannot open the
image, try sending the image in a different
format.
• If the number of scanned originals is not
divisible by the number set in "PAGES
PER FILE", the last file will have less
pages.

MMR (G4)

PAGES PER FILE

AUTO
8½X11
ORIGINAL

ALL

Touch the "ALL" key or one of keys [1] to [6].
• [ALL]: The scanned images are combined into a
single file.
• [1] to [6]: Multiple image files are created, each with
the selected number of pages per file.

Touch the [OK] key.
You will return to the
initial screen.
OK

MMR (G4)

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NETWORK SCANNER FUNCTION

CHANGING THE SEND SETTINGS
The file name of the scanned image can be changed.
When performing Scan to E-mail, the subject and sender can also be changed.
If the send settings are not changed, these items are entered automatically using the information stored in the Web page.

Touch the [SEND SETTINGS] key.
ADDRESS
BOOK

The [GLOBAL ADDRESS SEARCH] key is used
to select a user stored in a global address book
as a sender. (p.75)
The [ADDRESS ENTRY] key is used to directly
enter an e-mail address.

ADDRESS REVIEW
ADDRESS ENTRY
SEND SETTINGS

Touch the [SUBJECT], [FILE NAME],
or [SENDER] key to change the
corresponding entry.
If the [Enable User
Authentication] or
[Disable selection of
sender from Sender List]
checkbox is selected in
"Advanced Setup" in
"Network Scanning" in the
Web page, the [SENDER]
key will be grayed out and
cannot be selected (p.58).

SEND SETTINGS

SUBJECT

(USE DEF

FILE NAME

(USE DEF

SENDER

(USE DEF

If [SENDER] is touched, a sender
selection screen will appear. Touch
the desired one-touch key and then
touch the [OK] key.

TEST2

TEST3

TEST4

TEST5

TEST6

FREQUENT USE

Note

If the [SUBJECT] key or [FILE NAME]
key is touched, a keyboard will
appear. Enter the desired text and
then touch the [OK] key.
Up to 64 characters can be entered.

SUBJECT

CANCEL

XXXXX

ABC
12#$%

AB/ab

SPACE

abc

ÃÄÂ/ãäâ

ABCD

GLOBAL
ADDRESS SEARCH
ADDRESS ENTRY

EFGHI

JKLMN

• A maximum of only 54 characters can be
displayed in the send settings screen.
• When entering a file name, there is no
need to enter a file extension.
The file extension is added automatically
based on the selected file format.
• The following symbols cannot be used
when entering a file name or folder name.
\

;

Depending on the environment of use of
the OS, it may not be possible to use
spaces and the symbols indicated below.
For example, hyperlinks will not operate
correctly or nonsense characters may appear.
$ % ' ( ) + - . = @ [ ] ^ ` { } _

OPQRST

UVWXYZ

ABC

GROUP

• The senders that have been stored in
"Sender" in the Web page appear in the
sender select screen. If the desired
sender does not appear, you must first
store it as a Scan to E-mail destination in
"Sender" in the Web page. (p.67)
• When a checkmark appears in the
[Disable selection of sender.] checkbox in
the Web page, the [SENDER] key in the
"SEND SETTING" screen is grayed out to
prevent selection of senders and entry of
e-mail addresses.
• If an LDAP server is not configured in the
Web page, the [GLOBAL ADDRESS
SEARCH] key will be grayed out and
searching will not be possible.

Touch the [OK] key in the send
settings screen.
OK

Note

1/2
TEST1

You will return to the
initial screen.

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CANCELING AN E-MAIL/FTP
TRANSMISSION
You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen.

Note

You can cancel a transmission after scanning is finished by pressing the [CLEAR] key (
key ( ) while "SENDING. PRESS [C] TO CANCEL." appears in the touch key.

Press the [JOB STATUS] key.
SCAN

DATA

FAX

LINE
DATA

JOB STATUS

) or the [CLEAR ALL]

SYSTEM SETTING

Touch the [SCAN TO] key.

4
SCAN TO

Touch the job key of the transmission
job that you wish to cancel.
The touched key is highlighted.

Touch the [STOP/DELETE] key.

STOP/DELETE

Note

A message appears to
confirm the cancellation.
Touch the [YES] key to
delete the selected job
key and cancel the
transmission.

If you do not wish to cancel the
transmission, touch the [NO] key.

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METADATA DELIVERY (DATA
ENTRY)
When the application integration module is installed and an image file is generated for a scan send transmission,
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on
pre-stored information and transmitted as a separate file. The metadata file is created in XML format. By linking the
metadata with applications such as document management software, a workflow application, or an encryption
server, a sophisticated document solution environment can be built.

Metadata
(XML file)

Scan to
Desktop

Client PC that uses Network
Scanner Tool

Server

Image file

Fax server, document
management software,
workflow application,
encryption server, etc.

Scan to E-mail
Scan to FTP

Using the application integration module, information on a generated image file can be entered at the touch panel
and transmitted along with the image as an XML file.

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PREPARATIONS FOR METADATA
TRANSMISSION
SETTINGS REQUIRED IN THE WEB PAGES
All settings related to metadata are configured in the Web pages. (Administrator rights are required.)
To configure metadata settings, click [Metadata Settings] in the Web page menu frame.

Storing Metadata Sets
Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10
metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of
transmission.

Note

Addresses specified in "Require destination selection and include in metadata" when a metadata set is stored
can be selected as transmission destinations at the time of transmission using one-touch keys, manual entry,
and/or a global address book search. (Addresses for which metadata entry is not allowed cannot be specified as
transmission destinations.)

METADATA TRANSMISSION FOR SCAN TO DESKTOP
When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name
on the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party
software application, this setting must be disabled to allow cross referencing between the image file and XML file by
means of the file name generated by the computer. (When setting the file name in [SEND SETTINGS], to ensure
that a previously existing file on a computer is not overwritten by a transmitted file of the same name, be sure to
configure the file name so that name duplication cannot occur; for example, by including a unique extension (the
date, etc.) in the generated file name. If the file name setting is left blank, the machine will automatically generate a
file name that is unique.)

Note

• It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the
Network Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM.
• For information on the license agreement and how to use the CD-ROM that accompanies the application
integration module, see the separate "Sharpdesk license kit" manual.
• Using third party software applications
Various types of third party software applications exist. Some applications can start automatically from
Network Scanner Tool and some cannot. When the auto-run function of an application is enabled, Network
Scanner Tool will start the application with the ".exe" command using the file name as a parameter. Normally
an application is started twice, once for the image file and once for the XML file. For example, when Network
Scanner Tool is set to start the application "APP.EXE", the following commands are applied when the two files
"IMG.TIF" and "IMG.XML" are received.
APP.EXE IMG.TIF
APP.EXE IMG.XML

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TRANSMITTING METADATA
Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.

Touch the [DATA ENTRY] key.

Touch the key of the value that you
wish to enter.
CANCEL

ADDRES
3

DATA ENTRY

ADDRES

Value2

SEND S

Value4

DIRECT ENTRY
1/9

Value6

Note

If no metadata sets have been stored, the
[DATA ENTRY] key cannot be selected.
Store a metadata set in the Web pages and
then perform the transmission procedure.

Touch the key of the metadata that
you wish to use.
CANCEL

• If the entry values of the metadata item were stored
in selection format, the selections will appear as
keys. If a value is editable, the [DIRECT ENTRY] key
can be touched to manually enter a value.
• If a metadata item requires the entry of text, a text
entry screen will appear. Enter the required
information.
• To change the number of items that
appear at once, touch the display item
number select key. Each time the key is
touched, the number of items displayed
switches between 3 and 6.

Note

1/2

METADATA 2
METADATA 4
METADATA 6
METADATA 8

Touch the [OK] key.

CANCEL

Touch the [OK] key.

CANCEL

1/2

ATA 2
ATA 4

Value2

ATA 6

Value4

ATA 8

Value6

The keys of the items stored in the
metadata set will appear. Touch the
key of the item that you wish to enter.
METADATA SE

User ID
Pass Code
Bill Code

Note

DIRECT ENTRY
1/9

Enter all items.

READY TO SEND.
(METADATA SEND MODE)
METADATA SET

DATA ENTRY

READY TO SEND.
(DATA ENTRY MODE)
DATA ENTRY

If you selected the wrong metadata set,
touch the [METADATA SET] key and return
to the screen of step 3. Metadata items
entered to that point will not longer be
effective.

User ID

Value2

Pass Code

xxxxxx

Bill Code

xxxxxx

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NETWORK SCANNER FUNCTION

Touch the [OK] key.

ATA SET

CANCEL

1/4

Select image settings and any other
settings, and perform the scan send
procedure.
READY TO SEND.

AUTO
QUALITY
200dpi
RESOLUTION
PDF-NONE
FILE FORMAT
A3
ORIGINAL

ADDRESS
BOOK
ADDRESS REVIEW
ADDRESS ENTRY
DATA ENTRY

SEND SETTINGS

• The procedures for selecting settings and performing
transmission are the same as for scan send.

• To change an entered value, touch the [DATA ENTRY] key
again. The entry screen for the selected metadata set will
appear.

Note

• When metadata send settings are configured, the [DATA ENTRY] key is highlighted. If you do not wish to send
metadata, cancel the metadata settings and then perform the transmission
• When a destination or metadata setting has been selected in data entry mode, it will not be possible to switch
to another mode.

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NETWORK SCANNER FUNCTION

METADATA FIELDS
The following three types of metadata are included in the XML file that is transmitted.
● Data automatically generated by the machine: These data are always included in the XML file and are
automatically stored on your computer.
● Previously defined fields:
These fields are automatically recognized by the machine and
assigned to appropriate XML tags. These fields are selectable,
and can only be included in the XML file if enabled in the Web
pages.
● User defined fields:
Custom fields can be added to the XML file. These fields are
selectable and can be defined in the Web pages.
If a defined metadata field is one of the following fields, a message will appear informing you that the field cannot be
entered. Enter appropriate information in the related items of the send settings.
Name entered in
metadata field

Description

Where entered

fromName

Name of the user who sent the job. If the name is
not entered as metadata, the sender name
determined by the usual rules for determining the
sender name will be applied as metadata.

[SENDER NAME]
(Sender name of selected sender)

senderName

E-mail address to which the transmission result
will be sent.

[SENDER NAME]
(E-mail address of selected sender)

documentSubject

Job name appearing in the e-mail "Subject" line,
or job name on the fax cover sheet. When the
user enters a [SUBJECT] in the send settings
screen in the touch panel, the entered value is
applied as metadata.

[SUBJECT]
(Blank until a value is set in the send
settings screen.)

fileName

Enter the file name of the image to be sent.

[FILE NAME]
(Only when the [Allow Custom
Filenames] checkbox is selected
in the metadata settings screen in
the Web pages.)
(Blank until a value is set in the send
settings screen.)

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CHECKING THE IP ADDRESS
To check the IP address of the machine, print out the settings list from the operation panel of the machine.

Press the [SYSTEM SETTINGS] key.
DATA

The system settings
screen will appear.

LINE
DATA

OB STATUS

SYSTEM SETTINGS

Touch the [LIST PRINT] key.

LAY
AST

LIST PRINT

ESS
ROL

RECEIVE MODE

FA
F

4
Touch the [PRINTER TEST PAGE] key.

PRINTER TEST PAGE
FAX REPORT
SENDING ADDRESS LIST

Touch the [PRINTER SETTINGS LIST]
key.

PRINTER
SETTINGS LIST

PCL SYMBO
SET LIST

PCL EXTENDED
FONT LIST

NIC PAGE

"PRINT JOB IN
MEMORY. PLEASE
WAIT UNTIL PRINT
OUT." appears in the
message screen and
printing begins.

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Chapter 5

SYSTEM SETTINGS (GENERAL)

SYSTEM SETTINGS
The system settings let you adjust certain features of the machine to better suit your needs.
The system settings consist of settings that are used by general users, and settings that can only be configured by
an administrator of the machine.
This chapter explains system settings (general) that can be configured by general users.
The system settings include the following settings:
●TOTAL COUNT ........................... This displays the number of pages output by the machine. (p.92)
●DISPLAY CONTRAST ................ This is used to adjust the contrast of the touch panel. (p.92)
●LIST PRINT*1 .............................. This is used to print a setting list or a font list. (p.92)
●CLOCK ........................................ This is used to set the date and time of the machine’s built-in clock. (p.92)
●TRAY SETTINGS........................ This is used to configure the paper type and paper size settings for each
tray, and select whether or not automatic switch over to another tray with the
same size and type of paper will take place if the paper runs out during
continuous printing. (p.92)
The following settings are explained in detail in the operation manual for facsimile.
●ADDRESS CONTROL*2 ............. If your machine has the fax option, this setting is used to store fax numbers
for automatic dialing. Group keys and user indexes can also be
programmed.
●RECEIVE MODE*2 ...................... This is used to select the fax receive mode (automatic or manual).
●FAX DATA FORWARD*2 ............ This is used to forward faxes received in memory to another destination.
●KEYBOARD SELECT*3 ...............When using the fax or network scanner function, use this setting to change the
layout of the keyboard in the letter entry screen. (p.92)
●ADMINISTRATOR SETTINGS.... Settings for administrators of this machine) A key appears for these settings
in the system settings menu screen. For explanations of the settings, see "6.
SYSTEM SETTINGS (ADMINISTRATOR)". (For explanations of
administrator settings for the fax option, see the operation manual for
facsimile.)
*1 The fax option or network printer function must be installed.
*2 The fax option must be installed.
*3 The fax option or network scanner function must be installed.

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SYSTEM SETTINGS (GENERAL)

GENERAL PROCEDURE FOR SYSTEM SETTINGS
1

Press the [SYSTEM SETTINGS] key.

Touch the [OK] key in the setting
screen to close it.

When you are ready to exit the system
settings, touch the [EXIT] key.

DATA
LINE
DATA

OB STATUS

SYSTEM SETTINGS

Touch the key of the desired setting.
The setting screen will appear.

EXIT

TOTAL COUNT

DISPLAY
CONTRAST

LIST PRINT

CLOCK

TRAY SETTINGS

ADDRESS
CONTROL

RECEIVE MODE

FAX DATA
FORWARD

KEYBOARD
SELECT

ADMINISTRATOR SETTINGS

Each of the system settings is explained on the
following pages.
The [TRAY SETTINGS] key is selected in the
following example.
SYSTEM SETTINGS

EXIT

TOTAL COUNT

DISPLAY
CONTRAST

LIST PRINT

CLOCK

TRAY SETTINGS

ADDRESS
CONTROL

RECEIVE MODE

FAX DATA
FORWARD

KEYBOARD
SELECT

ADMINISTRATOR SETTINGS

When the [TRAY SETTINGS] key is selected, the
following screen appears.

SYSTEM SETTINGS
OK

TRAY SETTINGS
TYPE / SIZE

COPY

FAX
1/3

TRAY 1

PLAIN / 8½x11

TRAY 2

PLAIN / 8½x14

TRAY 3

PLAIN / 11x17

Note

• When a checkbox appears next to an item
in a screen, touch the checkbox (
) to
select the item. A checkmark (
) will
appear to indicate that the item is
selected.
In the above settings, tray 1 can be used
for printer, copy, and fax mode. Tray 2 and
tray 3 can only be used for copy mode.
• For a detailed explanation of the trays, see
"CHANGING A TRAY’S PAPER TYPE
AND PAPER SIZE SETTINGS" (p.20).

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SYSTEM SETTINGS (GENERAL)

SETTINGS
Total count

Keyboard select

The total page count display shows the following
counts:
• The total count shows the combined output total of
the copy, fax, and printer functions.
• Total number of copies and printed pages
• Number of pages fed through the RSPF
• Number of two-sided copies
• Number of times the stapler was used
• Number of pages sent using the network scanner
function
• Number of sent and received fax pages
The counts that appear will vary depending on the
peripheral equipment installed.
• Each sheet of paper that is 11" x 17" (A3) size is
counted as two sheets.
• Each sheet of paper used for automatic two-sided
copying is counted as two sheets (11" x 17" (A3)
paper is counted as four sheets.).

When using the fax or network scanner function, you
can change the layout of the keyboard that appears in
the letter entry screen. Select the layout that you find
easiest to use.

Display contrast
Screen contrast adjustment is used to make the touch
panel easier to view under various lighting conditions.
Touch the [LIGHTER] key to make the screen lighter,
or the [DARKER] key to make the screen darker.

List print
Use this to print the PRINTER TEST PAGE, the FAX
REPORT, or the SENDING ADDRESS LIST.

Clock
Use this to set the date and time of the machine’s
built-in clock. The date and time are used for functions
that require date and time information.

Tray settings
The paper type, paper size, and enabled modes can
be set for each tray. Auto tray switching and disabling
of two-sided printing on letterhead paper can also be
set. See page 20 and 21 for details on setting the
paper type and paper size.
• To select which trays can be used in each of copy,
printer, and fax modes, select the checkboxes ( )
of the desired trays in each mode.
• When a tray runs out of paper in the middle of a job,
the auto tray switching function automatically
switches the paper source to another tray that has
the same paper size and paper type settings. (The
auto tray switching function cannot be set for the
bypass tray.)

The following three keyboard configurations are
available:
• Keyboard 1 (QWERTY configuration)*
• Keyboard 2 (AZERTY configuration)
• Keyboard 3 (ABCDEF configuration)
*The default setting is "Keyboard 1".
(Example: Letter entry screen when Keyboard 3 is
selected.)
NAME

CANCEL

z
AB/ab

12#$

SPACE

ABC

abc

ÀÄÂ/àäâ

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JOB PROGRAM MEMORY
If you frequently use the same settings for copy jobs, you can store in the settings in a job program. Up to 10 job
programs can be stored, and the programs are retained even when the power is turned off. By storing frequently
used copy settings in a program, you can eliminate the bother of selecting the settings each time you use them for a
copy job.
● After a job program is stored, if any settings of the administrator settings related to the stored job program are
prohibited, the related settings in the job program will not be recalled.
● If the overwriting of job programs is prohibited in the administrator settings, it will not be possible to overwrite or
delete a job program.
● To exit job program memory mode, press the [CLEAR ALL] key ( ) on the operation panel or touch the [EXIT] key
on the touch panel.

STORING A JOB PROGRAM
1

Press the [#/P] key (

Select the copy settings that you wish
to store in the program.
The number of copies
cannot be stored.

TO STORE, MAKE SELECTIONS AND PRESS
[OK], TO DELETE, PRESS [CANCEL].
SPECIAL MODES

2-SIDED COPY
8½x11
8½x14

LOGOUT
OUTPUT

Touch the [STORE/DELETE] key.

Touch the [OK] key.

D PRESS
EL].

CANCEL

NUMBER.
AUTO
EXPOSURE
8½x11
8½x11
8½x14

ECALL

STORE/DELETE

AUTO
8½x11
PAPER SELECT

The selected settings will
be stored under the
program number
selected in step 3.

100%
COPY RATIO

Touch a program number from 1 to 10
in the storage register screen.

ROGRAMS
SS PROGRAM NUMBER.

RECALL

Note

STORE

If a numeric key is selected that has already
been programmed, a confirmation screen
will appear. To replace the existing program
with the new program, touch the [STORE]
key and continue from step 4. If you do not
wish to replace the existing program, touch
the [CANCEL] key to return to the above
screen and select a different numeric key.

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SYSTEM SETTINGS (GENERAL)

EXECUTING A JOB PROGRAM
1

Press the [#/P] key (

Place the original, check the original
size, and then set the number of
copies and any other desired copy
settings not stored in the program.
When finished, press the [START] key
( ).

LOGOUT

Touch the program number key of the
desired program.

LOGOUT

The job program will be
executed. A number for
which no job program
has been stored cannot
be selected.

JOB PROGRAMS
PRESS PROGRAM NUMBER.

RECALL

DELETING A STORED JOB PROGRAM
1

Press the [#/P] key (

Select the program number of the
program to be deleted.
EXIT

LOGOUT
STORE/DELETE

Touch the [STORE/DELETE] key.

Touch the [DELETE] key.

A JOB PROGRAM HAS BEEN ALREADY STORED.
STORE ANOTHER PROGRAM?

NUMBER.

CANCEL
RECALL

ECALL

STORE/DELETE

If a number key for which
no job program has been
stored is selected, the
proceed to step 4 on the
previous page (for
storing a job program).

DELETE

STORE
STORE/DELET

The selected program will
be deleted and you will
return to the screen of step
3. If the [CANCEL] key is
touched, you will return to
the screen of step 3
without deleting the
program.

If you are finished deleting programs, touch the [EXIT]
key in the screen of step 3 to exit.

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AUDITING MODE
When auditing mode is enabled, a count is kept of the number of pages printed or copied by each account
(maximum of 100 accounts). The counts can be viewed whenever necessary.

Note

• Auditing mode can be enabled for all modes (copy mode, fax mode, network scanner mode, and printer mode)
in the administrator settings. (See "6. SYSTEM SETTINGS (ADMINISTRATOR)".)
• To print in printer mode when auditing mode is enabled, enter your account number in the printer driver setup
screen on your computer.

COPYING WHEN AUDITING MODE IS ENABLED
When auditing mode is enabled, the following account number entry screen appears.
ENTER YOUR ACCOUNT NUMBER.

-----

Enter your account number (5 digits)
with the numeric keys.

When the copy job is finished, press
the [LOGOUT] key ( ).

Each digit is indicated by
an asterisk " ".

The screen reverts to the
account number entry
screen.

NGS

LOGOUT
LOGOUT

READY TO COPY.

SPECIAL MODES:

0
ORIGINAL 8½x11

ACCOUNT STATUS: COPIES MADE 000,000
COPIES REMAINING 999,999

AUTO
EXPOSURE

2-SIDED COPY:

AUTO
8½x11
PAPER SELECT

OUTPUT

100%
COPY RATIO

• When a valid account number is entered, the
number of copies already made by that account
appears for several seconds on the initial screen.
• If a limit has been set in the administrator settings for
the number of copies that can be made by the
account, the remaining number that can be made is
displayed in the message display together with the
number of copies already made. (See "6. SYSTEM
SETTINGS (ADMINISTRATOR)".)

Note

• To perform an interrupt job when auditing
mode is enabled, press the [INTERRUPT]
key ( ) . The account number entry
screen will appear. Enter your account
number. When the interrupt job is finished,
be sure to press the [INTERRUPT] key
( ) or the [CLEAR ALL] key ( ) to end
interrupt mode.
• If an invalid account number is entered in
step 1, the account number entry screen
reappears.
• When ACCOUNT NUMBER SECURITY in
the administrator settings is enabled (See
"6. SYSTEM SETTINGS
(ADMINISTRATOR)".), the following
message will appear and operation will not
be permitted for 1 minute if an invalid
account number is entered 3 times in a
row.
PLEASE SEE YOUR ADMINISTRATOR FOR
ASSISTANCE.

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Chapter 6

SYSTEM SETTINGS (ADMINISTRATOR)

PURPOSE OF THE
ADMINISTRATOR SETTINGS
The administrator settings in the system settings are used by the administrator of the machine to customize certain
features of the machine to better meet the needs of users.
This chapter explains administrator settings that are common to all functions of the multifunction system (copy
function, fax function, printer function, and network scanner function), as well as programs that are specific to the
copy function, printer function, and network scanner function. Programs that are specific to the fax function are
explained in the following manual:
• Fax function ............."AR-FX7 Operation manual" (Chapter 8)
In order to access the administrator settings, the administrator password must be entered.

PROGRAMMING A
ADMINISTRATOR PASSWORD
The administrator password is a 5-digit number that must be entered in order to access the administrator settings.
The administrator of the machine should change the default administrator password that was set at the factory to a
new 5-digit number. Be sure to remember the new administrator password, as it must be entered each time the
administrator settings are subsequently used. (Only one administrator password can be programmed.)
To change the administrator password, see "USING THE ADMINISTRATOR SETTINGS" on the following page.

The administrator password is initially set to "00000" at the factory.

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USING THE ADMINISTRATOR SETTINGS
When using the administrator settings for the first time, change the factory default administrator password to a
new code. (Step 3 to step 5)

Note

Press the [SYSTEM SETTINGS] key.
DATA

SYSTEM SETTINGS

Touch the [ADMINISTRATOR
SETTINGS] key.

SYSTEM SETTINGS

EXIT

TOTAL COUNT

DISPLAY
CONTRAST

LIST PRINT

CLOCK

TRAY SETTINGS

ADDRESS
CONTROL

RECEIVE MODE

FAX DATA
FORWARD

KEYBOARD
SELECT

Use the numeric keys to enter the new
5-digit administrator password.

Use a number for the
administrator password
that has not been
----programmed as an
00000
account number for
auditing mode (a number
that has been
programmed as an
account number cannot be used). The entered number
will be the new administrator password. Be sure to
remember this number.

LINE
DATA

OB STATUS

Touch the [OK] key. You will return to
the screen of step 4.

ADMINISTRATOR SETTINGS

Use the numeric keys to enter the
five-digit administrator password.

ADMINISTRATOR PASSWORD

Each time a digit is
entered, the dash (-) that
indicates the digit will
change to an asterisk ( ).
The factory default setting
for the administrator
password is 00000.

This completes the
procedure for changing
the administrator
password. If you wish to
configure another
program, touch the key of
the desired program in the
screen of step 4.

Press the [CLEAR ALL] key (
exit the setting.

) to

Touch a key to select the desired
category of administrator settings.

SYSTEM SETTINGS
ACCOUNT
CONTROL

EXIT
ENERGY SAVE

OPERATION
SETTINGS

DEVICE CONTROL

COPY SETTINGS

PRINT SETTINGS

SCANNER
SETTINGS

FAX SETTINGS

LIST PRINT

CHANGE ADMINISTRATOR
PASSWORD

PRODUCT KEY

Example:
To change the administrator password, touch the
[CHANGE ADMINISTRATOR PASSWORD] key.
• Each time you need to configure a program, use this
procedure to select the program.
• In the following steps, the setting screen for the
selected program appears. Refer to the explanation
of the program to select the desired setting (the
explanations of the programs begin on page 103).

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SYSTEM SETTINGS (ADMINISTRATOR)

KEYS USED IN ADMINISTRATOR SETTINGS
Example: Auditing mode
The following keys appear in screens that
require the entry of numerical values.
SYSTEM SETTINGS

1
2

ACCOUNT CONTROL

AUDITING MODE
TOTAL PAGES PER ACCOUNT

999)

1/3

RESETTING ACCOUNT

4
1

2
3

4
5

When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched.
This indicates that the setting is enabled. If a checkbox with a checkmark ( ) is touched, the checkmark is
cleared ( ) and the setting is disabled.
When a key that appears in the form
is touched, the setting screen of that key will appear.
XXX
If the settings continue on the following screen(s), touch the
and
keys to move back and forth through the
screens. To return to the category selection screen, touch the [OK] key.
The currently set numerical value is displayed.
Numerical values can be set by touching the
and
keys.

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ADMINISTRATOR SETTING LIST
Note

The administrator settings that can be accessed depend on the optional equipment that is installed.

GENERAL PROGRAMS
Program name

Factory default
settings

Page

AUDITING MODE

Disabled

103

TOTAL PAGES PER
ACCOUNT

—

103

—

103

ACCOUNT NUMBER
CONTROL

—

ACCOUNT LIMIT SETTING

—

104

ACCOUNT NUMBER
SECURITY

Disabled

104

CANCEL JOBS OF
INVALID ACCOUNTS *4

Disabled

104

ENERGY SAVE
AUTO POWER SHUT-OFF

Enabled

105

AUTO POWER SHUT-OFF
TIMER

—

105

PREHEAT MODE SETTING

—

105

TONER SAVE MODE

Disabled

105

AUTO CLEAR SETTING

60 (sec)

106

MESSAGE TIME SETTING

6 (sec)

106

KEYS TOUCH SOUND

• KEYS TOUCH
SOUND: Short
• KEYS TOUCH
SOUND AT
INITIAL POINT:
Disabled

106

• Time to entry:
0.0 (sec)
• DISABLE AUTO
KEY REPEAT:
Disabled

106

DISABLE INTERRUPT
PRINT JOB

Disabled

106

STREAM FEEDING MODE

Disabled

107

DISPLAY LANGUAGE
SETTING

AMERICAN
ENGLISH

107

DISABLE DISPLAY
TIMEOUT

Disabled

107

DISABLING OF TRAY
SETTINGS

Disabled

DISABLING OF CLOCK
ADJUSTMENT

Disabled

OPERATION SETTINGS

TOUCH KEY OPERATION
SETTING

Page

DEVICE CONTROL

ACCOUNT CONTROL

RESETTING ACCOUNT

Factory default
settings

Program name

DISABLING OF
DOCUMENT FEEDER

Disabled

107

DISABLING OF DUPLEX

Disabled

107

Disabled

107

DISABLING OF

STAPLER *2

TRAYS *3

PATTERN 1

108

DISABLING OF OFFSET *2

Disabled

108

MEMORY FOR PRINTER

• 50%
• MEMORY AREA
FOR PRINT
HOLD *4 : 30%

108

DISABLING OF CENTER
TRAY COUNTING

Disabled

108

RETURN FROM COPY
MODE TIMING

60 (sec)

108

MIX SIZE ORIGINAL
FEEDING MODE

Disabled

108

SECURITY SETTINGS

—

108

00000

109

PS3 EXPANSION KIT *4

—

109

NETWORK SCANNER
EXPANSION KIT *5

—

109

E-MAIL ALERT AND STATUS *4

—

109

OUTPUT

CHANGE ADMINISTRATOR PASSWORD
PRODUCT KEY *4

APPLICATION INTEGRATION MODULE *5

—

109

SERIAL NUMBER

—

109

PROGRAMS FOR COPY MODE
Program name

Factory default
Page
settings

COPY SETTINGS
INITIAL STATUS SETTINGS

—

110

ROTATION COPY SETTING

Enabled

110

EXPOSURE ADJUSTMENT

• Document
glass: 3
• Document
feeder: 3

110

107

AUTO PAPER SELECTION
SETTING

PLAIN PAPER

110

107

SETTING A MAXIMUM
NUMBER OF COPIES

999

110

SORT AUTO SELECT

Enabled

110

DISABLING DELETION OF
JOB PROGRAMS

Disabled

110

CARD SHOT SETTINGS

—

110

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SYSTEM SETTINGS (ADMINISTRATOR)

PROGRAMS FOR PRINT MODE
Program name

PROGRAMS FOR NETWORK SCANNER MODE

Factory default
Page
settings

Program name

Factory default
settings

Page

SCANNER SETTINGS *1

PRINT SETTINGS
DEFAULT SETTINGS

INITIAL FILE FORMAT
SETTING

• File type: TIFF
• Compression
mode: G4
• Number of pages
per file: All

115

INITIAL QUALITY
SETTING

• Original image
type: Text/Photo
• Exposure: Auto

115

PROHIBIT NOTICE PAGE
PRINTING

Disabled

111

PRINT DENSITY LEVEL

111

PROHIBIT TEST PAGE
PRINTING *4

Disabled

111

ROTATED PRINT

Enabled

111

FORCED OUTPUT OF
PRINT

Disabled

111

INITIAL RESOLUTION
SETTING

300 dpi

115

EXCLUDE BYPASS-TRAY
FROM ATS

Enabled

111

DEFAULT DISPLAY
SETTINGS

CONDITION
SETTINGS

115

DISABLE DEFAULT
SETTING CHANGES *4

Disabled

111

THE NUMBER OF DIRECT
ADDRESS / SENDER KEYS
DISPLAYED SETTING

8 (keys)

115

HEXADECIMAL DUMP
MODE *4

Disabled

112

I/O TIMEOUT

180 (sec)
60 (sec) *4

112

USB PORT EMULATION
SWITCHING *4

PCL

112

NETWORK PORT
EMULATION SWITCHING *4

AUTO

112

PORT SWITCHING
METHOD *4

SWITCH AT
END OF JOB

113

ENABLE USB PORT *4

Enabled

113

ENABLE NETWORK
PORT *4

Enabled

113

IP ADDRESS SETTING

DHCP: Enabled

113

ENABLE TCP/IP

Enabled

113

ENABLE NetWare

Enabled

113

ENABLE EtherTalk

Enabled

114

ENABLE NetBEUI

Enabled

114

RESET THE NIC

—

114

INTERFACE SETTINGS

NETWORK SETTINGS *4

INITIALIZE AND/OR STORE SETTINGS *4
RESTORE FACTORY
DEFAULTS

—

114

STORE CURRENT
CONFIGURATION

—

114

RESTORE
CONFIGURATION

—

114
*1 Appears when the scanner function is enabled.
*2 Appears when a FINISHER is installed.
*3 Can be enabled when a JOB SEPARATOR TRAY KIT
or FINISHER and Right tray are installed.
*4 Appears when the PRINTER EXPANSION KIT is
installed.
*5 Appears when the PRINTER EXPANSION KIT and
EXPANSION MEMORY are installed.

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SYSTEM SETTINGS (ADMINISTRATOR)

ADMINISTRATOR SETTING MENU
The administrator settings are arranged in the following menu.
Refer to this menu when enabling or disabling the settings that are explained beginning on page 103.
* Some programs contain an additional level of settings (setting screen).

Enter Administrator Password

Level 1

Level 2

ACCOUNT CONTROL

AUDITING MODE
TOTAL PAGES PER ACCOUNT
RESETTING ACCOUNT
ACCOUNT NUMBER CONTROL
ACCOUNT LIMIT SETTING
ACCOUNT NUMBER SECURITY
CANCEL JOBS OF INVALID ACCOUNTS

ENERGY SAVE

AUTO POWER SHUT-OFF
AUTO POWER SHUT-OFF TIMER
PREHEAT MODE SETTING
TONER SAVE MODE

OPERATION SETTINGS

AUTO CLEAR SETTING
MESSAGE TIME SETTING
KEYS TOUCH SOUND
TOUCH KEY OPERATION SETTING
DISABLE INTERRUPT PRINT JOB
STREAM FEEDING MODE
DISPLAY LANGUAGE SETTING
DISABLE DISPLAY TIMEOUT
DISABLING OF TRAY SETTINGS
DISABLING OF CLOCK ADJUSTMENT

DEVICE CONTROL

DISABLING OF DOCUMENT FEEDER
DISABLING OF DUPLEX
DISABLING OF STAPLER
OUTPUT TRAYS
DISABLING OF OFFSET
MEMORY FOR PRINTER
DISABLING OF CENTER TRAY COUNTING
RETURN FROM COPY MODE TIMING
MIX SIZE ORIGINAL FEEDING MODE
SECURITY SETTINGS

Level 3

6
SSL SETTINGS
ENABLE IPsec

CHANGE ADMINISTRATOR PASSWORD
PRODUCT KEY

PS3 EXPANSION KIT
NETWORK SCANNER EXPANSION KIT
E-MAIL ALERT AND STATUS
APPLICATION INTEGRATION MODULE
SERIAL NUMBER

COPY SETTINGS

INITIAL STATUS SETTINGS
ROTATION COPY SETTING
EXPOSURE ADJUSTMENT
AUTO PAPER SELECTION SETTING
SETTING A MAXIMUM NUMBER OF COPIES
SORT AUTO SELECT
DISABLING DELETION OF JOB PROGRAMS
CARD SHOT SETTINGS

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SYSTEM SETTINGS (ADMINISTRATOR)

Level 1

Enter Administrator Password

PRINT SETTINGS

SCANNER SETTINGS

102

Level 2

Level 3

DEFAULT SETTINGS

PROHIBIT NOTICE PAGE PRINTING
PRINT DENSITY LEVEL
PROHIBIT TEST PAGE PRINTING
ROTATED PRINT
FORCED OUTPUT OF PRINT
EXCLUDE BYPASS-TRAY FROM ATS
DISABLE DEFAULT SETTING
CHANGES

INTERFACE SETTINGS

HEXADECIMAL DUMP MODE
I/O TIMEOUT
USB PORT EMULATION
SWITCHING
NETWORK PORT EMULATION
SWITCHING
PORT SWITCHING METHOD
ENABLE USB PORT
ENABLE NETWORK PORT

NETWORK SETTINGS

IP ADDRESS SETTING
ENABLE TCP/IP
ENABLE NetWare
ENABLE EtherTalk
ENABLE NetBEUI
RESET THE NIC

INITIALIZE AND/OR STORE SETTINGS

RESTORE FACTORY DEFAULTS
STORE CURRENT
CONFIGURATION
RESTORE CONFIGURATION

INITIAL FILE FORMAT SETTING
INITIAL QUALITY SETTING
INITIAL RESOLUTION SETTING
DEFAULT DISPLAY SETTINGS
THE NUMBER OF DIRECT ADDRESS /
SENDER KEYS DISPLAYED SETTING

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GENERAL PROGRAMS
This chapter explains administrator settings that are common to all functions of the multifunction system (copy
function, fax function, printer function, and network scanner function).

ACCOUNT CONTROL
SYSTEM SETTINGS
ACCOUNT CONTROL

AUDITING MODE

1/3

TOTAL PAGES PER ACCOUNT
This program is used to display the page counts of
each account. Misfed pages are not included in the
page counts. When the fax and network scanner
functions are used, the fax and network scanner page
counts show the number of pages transmitted.

TOTAL PAGES PER ACCOUNT

RESETTING ACCOUNT

Touch the [TOTAL PAGES PER ACCOUNT] key to
display the page count screen.
SYSTEM SETTINGS

"ACCOUNT CONTROL" consists of the following
programs.
● AUDITING MODE
● TOTAL PAGES PER ACCOUNT
● RESETTING ACCOUNT
● ACCOUNT NUMBER CONTROL
● ACCOUNT LIMIT SETTING
● ACCOUNT NUMBER SECURITY
● CANCEL JOBS OF INVALID ACCOUNTS *
* Appears when the PRINTER EXPANSION KIT is
installed.

AUDITING MODE
When AUDITING MODE is enabled, a count is kept of
the pages printed by each account (up to 100 accounts
can be established). The page counts can be viewed
in the display. This program is initially disabled (factory
default setting).

Note

After enabling "AUDITING MODE", program
account numbers using "ACCOUNT
NUMBER CONTROL".

TOTAL PAGES PER ACCOUNT
ACCOUNT
NUMBER

COPIES
(LIMIT)

11111

123,456
(150,000)
123,456
(150,000)
123,456
(150,000)
123,456
(150,000)

22222
33333
44444

SCAN

FAX SEND

123,456

1/2

RESETTING ACCOUNT
This program is used to reset the page counts of each
account to zero.
When the fax and network scanner functions are used,
this program resets the fax and network scanner page
counts to zero.
Touch the [RESETTING ACCOUNT] key to display the
account reset screen.
SYSTEM SETTINGS
RESETTING ACCOUNT
ACCOUNT
NUMBER

COPIES
(LIMIT)

11111

123,456
(150,000)
123,456
(150,000)
123,456
(150,000)
123,456
(150,000)

22222
33333
44444

When using the copy function, fax function, or network
scanner function, an account number must be entered
to scan an original.

OK
PRINTS

SCAN

FAX SEND

123,456

ALL ACCOUNTS

123,456

RESET

1/2

● Resetting a single account
Touch the key of the account that you wish to reset,
and then select [YES] in the confirmation screen. If
the account that you wish to reset does not appear,
touch the
key or
key until the account
appears. When finished, touch the [OK] key.
● Resetting all accounts
Touch the [RESET] key and then select [YES].
When finished, touch the [OK] key.

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SYSTEM SETTINGS (ADMINISTRATOR)

ACCOUNT NUMBER CONTROL

ACCOUNT LIMIT SETTING

This program is used to store, delete, and change
account numbers for AUDITING MODE. A maximum
of 100 account numbers can be stored.

A limit for the number of copies that can be made can
be set for a single account or for all accounts at once.
The maximum limit that can be entered is 999,999.
Touch the [ACCOUNT LIMIT SETTING] key to display
the account limit setting screen.

● Storing a new account number
To store a new account number, touch the [ENTER]
key and then use the numeric keys to enter a 5-digit
account number. Touch the [ENTER] key to store
the number. After storing the account number, you
can continue storing other account numbers.
Note that the same number as the administrator
password cannot be stored.
● Deleting an account number
To delete an account number, touch the [DELETE]
key and then select whether you wish to delete a
single account number or all account numbers.
To delete a single account number, use the numeric
keys to enter the account number that you wish to
delete and then touch the [ENTER] key.
To delete all account numbers, touch the [DELETE]
key and then touch [YES] in the screen that appears
to confirm the deletion.
● Changing an account number
To change an account number, touch the
[CHANGE] key and use the numeric keys to enter
the account number that you wish to change. Enter
the new account number and then touch the
[ENTER] key. After changing the account number,
you can continue changing other account numbers.
If you make a mistake while entering the account
number that you wish to change and enter a number
that is not in use, an alarm will sound and the display
will change to hyphens (-).

SYSTEM SETTINGS
ACCOUNT LIMIT SETTING

INPUT ACCOUNT NUMBER TO BE LIMITED.
ACCOUNT
NUMBER
----LIMIT

NUMBER OF
COPIES MADE
123,456

MAXIMUM
---,--ENTER

● Setting a limit for a single account
Use the numeric keys to enter the number of the
account for which you wish to set a limit, and then
enter the limit. When finished, touch the [ENTER]
key.
If you enter an account number that already has a
limit, the limit will appear in the display. To change
the limit, press the [CLEAR] key ( ) (the display will
change to hyphens (-)) and then enter the new limit.
If you touch the [ENTER] key while the display
shows hyphens (-) for the limit, the limit set for the
account will be canceled. When you have finished
setting a limit for one account, you can continue
setting limits for other accounts.
When finished, touch the [OK] key to exit.
● Setting a limit for all accounts
Touch the [LIMIT] key. [ALL] will appear in the
account number entry screen.
Enter a limit for all accounts in the same way as
explained above for a single account.
When finished, touch the [OK] key to exit.

ACCOUNT NUMBER SECURITY
This program is used to display an alarm and prohibit
entry of account numbers for one minute if an incorrect
account number is entered three times in a row when
"AUDITING MODE" is enabled. (This prevents
unauthorized people from attempting to guess an
account number.)
This program is initially disabled (factory default setting).

CANCEL JOBS OF INVALID ACCOUNTS
This program is used to control use of the printer
function when "AUDITING MODE" is enabled. When
this program is enabled, the machine will not print a
print job if the operator enters an invalid account
number at the computer or fails to enter an account
number.
When the program is disabled, print jobs received
without the entry of a valid account number will be
printed and the number of pages will be included in the
[OTHERS] count.
This program is initially disabled (factory default setting).

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SYSTEM SETTINGS (ADMINISTRATOR)

ENERGY SAVE

PREHEAT MODE SETTING

SYSTEM SETTINGS
OK

ENERGY SAVE

AUTO POWER SHUT-OFF

AUTO POWER SHUT-OFF TIMER

60min

PREHEAT MODE SETTING

15min

"ENERGY SAVE" provides the following four programs
to reduce your power costs. From an environmental
perspective, this also helps conserve natural
resources and reduce pollution.
● AUTO POWER SHUT-OFF
● AUTO POWER SHUT-OFF TIMER
● PREHEAT MODE SETTING
● TONER SAVE MODE

AUTO POWER SHUT-OFF
If the machine is not used for the amount of time set in
"AUTO POWER SHUT-OFF TIMER", AUTO POWER
SHUT-OFF will activate and switch the machine to a
standby state that conserves the maximum amount of
energy. This program can be used to prevent AUTO
POWER SHUT-OFF from operating. When this is
done, the "AUTO POWER SHUT-OFF TIMER" setting
is disabled. Use this program when circumstances
require that AUTO POWER SHUT-OFF be disabled.
This program is initially enabled (factory default
setting).

Caution

If the printer is not used for the length of time set with
this program after printing is finished, it will enter
preheat mode. This function reduces your power
costs, and at the same time helps conserve natural
resources and reduce pollution.
Select the most suitable setting to match your pattern
of use of the printer.
The time can be set to as long as 240 minutes in
increments of one minute. (Preheat mode cannot be
disabled.)

TONER SAVE MODE
The toner save mode will reduce toner consumption by
approximately 10% in the automatic, text, and
text/photo exposure modes. Copies will be lighter but
still adequate for general use. Selection of this mode
has no effect on the photo and super photo modes.
This program is initially disabled (factory default
setting).

Rather than disabling the auto power
shut-off feature, we suggest that you
first try lengthening the time set in
"AUTO POWER SHUT-OFF TIMER" In
most cases a suitable timer setting
will allow work to proceed with
minimal delay and still enable you to
enjoy the benefits of power
conservation.

AUTO POWER SHUT-OFF TIMER
This program is used to set the amount of time after
which "AUTO POWER SHUT-OFF" activates when the
machine is not used.
This function allows you to reduce power costs, and at
the same time helps conserve natural resources and
reduce pollution.
The time can be set to as long as 240 minutes in
increments of one minute.

Note

• Select a suitable time according to your
pattern of use of the machine.
• If "AUTO POWER SHUT-OFF" is disabled,
the time setting is also disabled.

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SYSTEM SETTINGS (ADMINISTRATOR)

OPERATION SETTINGS
SYSTEM SETTINGS
OPERATION SETTINGS

AUTO CLEAR SETTING

60sec

MESSAGE TIME SETTING

6sec

1/3

KEYS TOUCH SOUND

The "OPERATION SETTINGS" are related to basic
operation of the machine and consist of the following
programs:
● AUTO CLEAR SETTING
● MESSAGE TIME SETTING
● KEYS TOUCH SOUND
● TOUCH KEY OPERATION SETTING
● DISABLE INTERRUPT PRINT JOB
● STREAM FEEDING MODE
● DISPLAY LANGUAGE SETTING
● DISABLE DISPLAY TIMEOUT
● DISABLING OF TRAY SETTINGS
● DISABLING OF CLOCK ADJUSTMENT

AUTO CLEAR SETTING
If no action is taken for a certain length of time when
viewing information on finished jobs, jobs in progress,
or stored jobs, the auto clear function activates and
returns the display to the initial screen of copy mode or
the job status screen. AUTO CLEAR SETTING is used
to set the amount of time that must elapse for the auto
clear function to activate. The time can be set from 10
seconds to 240 seconds in increments of 10 seconds,
or the auto clear function can be disabled. (This setting
only operates in copy mode and network scanner
mode.)
The factory default setting is "60" (sec.).

KEYS TOUCH SOUND
This program is used to select whether or not a beep is
sounded when a key is touched, and if sounded, what
type of beep.
The program is also use to select whether or not a
special key touch beep is sounded at the initial point of
a setting.
The factory default settings are as follows:
• KEYS TOUCH SOUND: Short
• KEYS TOUCH SOUND AT INITIAL POINT: Disabled
SYSTEM SETTINGS
OK

KEYS TOUCH SOUND

KEYS TOUCH SOUND AT INITIAL POINT

key .... Touch this key to select a short beep
volume. A single short beep indicates a
valid key, and a double short beep indicates
an invalid key.
key .... Touch this key to select a long beep
volume. A single long beep indicates a valid
key, and a double long beep indicates an
invalid key.
key .... Touch this key to disable key touch beeps.
Select the [KEYS TOUCH SOUND AT INITIAL POINT]
checkbox to have three long beeps sound (when the
beep volume is set to long) or three short beeps sound
(when the beep volume is set to short) when the initial
point of a setting is reached while selecting basic settings.
The initial point settings are as follows:
Mode

Initial point (set from initial screen)

Copy mode

Ratio: 100%
Exposure: 3

MESSAGE TIME SETTING

Fax mode

Exposure: 3

This program is used to set the length of time that
messages appear in the display (this applies to
messages that appear for a certain length of time and
then automatically disappear.)
The time can be set to as long as 12 seconds in
increments of one second.
The factory default setting is "6" (sec.).

Network scanner
mode

Exposure setting: 3

TOUCH KEY OPERATION SETTING
These programs are used to set the length of time that
must elapse until a setting is entered after a key is
touched, and to disable key repeat.
The setting entry time can be set from 0.0 seconds to
2.0 seconds in increments of 0.5 seconds.
When [DISABLE AUTO KEY REPEAT] is enabled, only
one touch is registered if key is touched continuously.
The factory default settings are as follows:
• Time to entry: 0.0 (sec.)
• DISABLE AUTO KEY REPEAT: Disabled

DISABLE INTERRUPT PRINT JOB
(When the printer function is enabled)
Enable this program if you wish to prevent pausing of
printing for interrupt copy jobs.
This program is initially disabled (factory default setting).

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SYSTEM SETTINGS (ADMINISTRATOR)

STREAM FEEDING MODE
Use this program to enable stream feeding mode.
When this mode is enabled and originals are scanned
from the RSPF, an original can be added to the RSPF
within 5 seconds after the previous original is fed, and
be automatically scanned using the settings of the
previous original. This function can be used with the
copy function and the scanner function.
This program is initially disabled (factory default
setting).

DISPLAY LANGUAGE SETTING
This program is used to change the language used in
the display.
The factory default setting is "AMERICAN ENGLISH".

DISABLE DISPLAY TIMEOUT
When this program is disabled, the display will close
the screen that is currently open and return to the
initial screen if no keys are touched for 60 seconds.
When the program is enabled, the display will not
close the screen that is currently open.
This program is initially disabled (factory default
setting).

DISABLING OF TRAY SETTINGS
This program can be enabled to prohibit changes to
the paper tray settings in the system settings
(general).
Note that bypass tray settings will still be possible.
This program is initially disabled (factory default
setting).

DISABLING OF CLOCK ADJUSTMENT
This program can be enabled to prohibit adjustment of
the "CLOCK" setting in the system settings.
This program is initially disabled (factory default
setting).

DEVICE CONTROL
SYSTEM SETTINGS
DEVICE CONTROL
DISABLING OF DOCUMENT
FEEDER

OK
1/3

DISABLING OF DUPLEX

DISABLING OF STAPLER

Use these programs when a peripheral device on the
machine has failed or when you wish to temporarily
disable a device. The programs can also be used to
change the function setting of a device as required by
your conditions of use.
"DEVICE CONTROL" consists of the following
programs:
● DISABLING OF DOCUMENT FEEDER
● DISABLING OF DUPLEX
● DISABLING OF STAPLER
● OUTPUT TRAYS
● DISABLING OF OFFSET
● MEMORY FOR PRINTER
● DISABLING OF CENTER TRAY COUNTING
● RETURN FROM COPY MODE TIMING
● MIX SIZE ORIGINAL FEEDING MODE
● SECURITY SETTINGS

DISABLING OF DOCUMENT FEEDER
Use this program when the RSPF is not operational or
you wish to disable the automatic feeding function.
(Originals can still be scanned using the document
glass.)
This program is initially disabled (factory default
setting).

DISABLING OF DUPLEX
Use this program when you wish to disable the
two-sided printing function or the function has failed.
When this program is enabled, only one-sided printing
is possible.This program is initially disabled (factory
default setting).

DISABLING OF STAPLER
(When a FINISHER is installed)
Use this program to disable stapling.
When this program is enabled, stapling does not take
place.This program is initially disabled (factory default
setting).

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SYSTEM SETTINGS (ADMINISTRATOR)

OUTPUT TRAYS

RETURN FROM COPY MODE TIMING

(When a JOB SEPARATOR TRAY KIT or
FINISHER and Right tray are installed)
This program is used to select the respective output
trays for the copy, printer, and fax functions.
The factory default setting is "PATTERN 1".
Example:When a FINISHER and Right tray are
installed
* Settings that can be selected vary depending on the
options that are installed.
Settings

Description

PATTERN 1

Printer: Offset tray
Fax: Right tray
Copy: Offset tray

PATTERN 2

Printer: Right tray
Fax: Right tray
Copy: Offset tray

PATTERN 3
(When the fax
function is enabled)

Printer: Offset tray
Fax: Right tray
Copy: Offset tray

DISABLING OF OFFSET
(When the FINISHER is installed)
This program is used to enable or disable the offset
functions of the offset tray.
This program is initially disabled (factory default
setting).

MEMORY FOR PRINTER
This program is used to set the amount of IMC
memory that is allocated to the printer function. The
amount of memory can be set from 30% to 70% in
increments of 10%.
The factory default settings are as follows:
• 50 (%)
• THE MEMORY AREA FOR PRINT HOLD: 30 (%)
● Memory allocated to print hold
(When the PRINTER EXPANSION KIT is installed)
To set the amount of memory allocated to print hold,
touch the [THE MEMORY AREA FOR PRINT
HOLD] key. The amount of memory can be set from
30% to 70% in increments of 10%. If 0% is selected,
the print hold function cannot be used.

DISABLING OF CENTER TRAY
COUNTING
This program is used to disable counting of pages
delivered to the center tray.
When this program is enabled, center tray full
detection does not take place.
This program is initially disabled (factory default
setting).

108

(When the printer function or fax function is enabled)
This program is used to set the amount of time that
must elapse after a copy job is finished before the
printer or fax function resumes operation. The amount
of time can be set from 1 second to 60 seconds in
increments of 1 second.
The factory default setting is "60" (sec.).

MIX SIZE ORIGINAL FEEDING MODE
When this program is enabled, originals of mixed
length (the widths must be the same) can be scanned
in copy mode and each original copied onto the
corresponding length of paper.
This program is initially disabled (factory default
setting).

SECURITY SETTINGS
The following settings are related to security. Touch
the [SECURITY SETTINGS] key to configure the
settings.
When any of these settings are changed, you must exit
the administrator settings, turn off the main switch,
wait a brief interval, and then turn the main switch back
on to make the new settings take effect.
● SSL SETTINGS
SSL can be used for data transmission over a
network.
SSL is a protocol that enables the encryption of
information communicated over a network.
Encrypting data makes it possible to transmit and
receive sensitive information safely.
• HTTPS: Apply SSL encryption to HTTP
communication.
• IPP-SSL: Apply SSL encryption to IPP communication.
● ENABLE IPsec
IPsec can be used for data transmission/reception
on a network. When IPsec is used, data can be sent
and received safely without the need to configure
settings for IP packet encryption in a Web browser
or other higher-level application.
This setting is only used to enable or disable IPsec;
detailed IPsec settings are configured in the Web
pages.
Some Web page settings may not allow connection
to the machine, or the settings may not allow
printing, scanning, or Web page display. In this
case, deselect [ENABLE IPsec] in this screen and
change the Web page settings.
SYSTEM SETTINGS
OK

SECURITY SETTINGS

SSL SETTINGS

ENABLE IPsec

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SYSTEM SETTINGS (ADMINISTRATOR)

CHANGE ADMINISTRATOR
PASSWORD
This program is used to change the administrator
password that must be entered to configure the
administrator settings. When the machine is first used,
the administrator of the machine should change the
administrator password that was set at the factory to
the desired 5-digit code. (A number that has been
programmed as an account number cannot be used.)
Only one administrator password can be programmed.
The factory default setting for the administrator
password is 00000.

PRODUCT KEY
(When the PRINTER
EXPANSION KIT is installed)
SYSTEM SETTINGS
OK

PRODUCT KEY

PS3 EXPANSION KIT

NETWORK SCANNER EXPANSION KIT

E-MAIL ALERT AND STATUS

SERIAL NUMBER

Use these programs to enter the product keys for the
following options.

PS3 EXPANSION KIT
(When the PRINTER EXPANSION KIT is
installed)
This program is used to enter the product key that
enables the machine to be used as a PostScript
printer. Ask your dealer for the product key.

NETWORK SCANNER EXPANSION KIT
(When the PRINTER EXPANSION KIT and
EXPANSION MEMORY are installed)
This program is used to enter the product key for the
network scanner function. Ask your dealer for the
product key.

E-MAIL ALERT AND STATUS
(When the PRINTER EXPANSION KIT is
installed)
This program is used to enter the product key for
E-MAIL ALERT AND STATUS, which enables
customer product support via a network system. Ask
your dealer for the product key.

APPLICATION INTEGRATION MODULE
(When the PRINTER EXPANSION KIT and
EXPANSION MEMORY are installed)
This setting is used to enter the product key that allows
use of the metadata send function.
Ask your dealer for the product key.

SERIAL NUMBER
Use this program to display the serial number of the
machine. The serial number is required when
obtaining product keys for PS3 EXPANSION KIT,
NETWORK SCANNER EXPANSION KIT,
APPLICATION INTEGRATION MODULE and the
E-MAIL ALERT AND STATUS.

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PROGRAMS FOR COPY MODE
This chapter explains the administrator settings that are used for copy mode.

COPY SETTINGS

EXPOSURE ADJUSTMENT

SYSTEM SETTINGS
COPY FUNCTION SETTINGS

OK
1/3

INITIAL STATUS SETTINGS

ROTATION COPY SETTING

EXPOSURE ADJUSTMENT

AE:3
AE:3

"COPY SETTINGS" consists of the following
programs:
● INITIAL STATUS SETTINGS
● ROTATION COPY SETTING
● EXPOSURE ADJUSTMENT
● AUTO PAPER SELECTION SETTING
● SETTING A MAXIMUM NUMBER OF COPIES
● SORT AUTO SELECT
● DISABLING DELETION OF JOB PROGRAMS
● CARD SHOT SETTINGS

INITIAL STATUS SETTINGS
The copy settings revert to the default settings when
the power switch is turned on, when the [CLEAR ALL]
key ( ) is pressed, or when the auto clear time
elapses. This program is used to change the default
settings, or return changed default settings to the initial
factory default settings.
Defaults for the following copy settings can be
changed:
• Paper tray
• Exposure mode
• Copy ratio
• Duplex function
• Post-processing functions* (non-sort, sort, staple
sort, and group)
*Settings for the post-processing functions vary
depending on whether or not a FINISHER is
installed.

Note

If this program is used to change the default
setting for the duplex function to other than
"one-sided" "one-sided" and the RSPF
fails or is disabled, the setting will revert to
"one-sided" "one-sided".
* DISABLING OF DOCUMENT FEEDER (p.107)
DISABLING OF DUPLEX (p.107)

ROTATION COPY SETTING
When this program is enabled, the original image is
automatically rotated 90 degrees in the event that the
original and the paper are in different orientations.
(Rotation can only take place when auto paper
selection and automatic ratio selection are used.)
This program is initially enabled (factory default
setting).

110

This program is used to adjust the exposure level
when "Auto" is used for the copy exposure.
The auto exposure level can be set separately for the
document glass and RSPF.
[1] is the lightest level and [5] is the darkest level.
The factory default settings are as follows:
• Document glass: 3
• Document feeder: 3

AUTO PAPER SELECTION SETTING
This program is used to select the paper type* that is
used when the automatic paper selection function
operates. "PLAIN PAPER" or "PLAIN AND RECYCLE
PAPER" can be selected. Auto paper selection can
also be disabled with this program.
The factory default setting is "PLAIN PAPER".
* The paper type set for each tray in the tray settings of
the system settings (general). (See "5. SYSTEM
SETTINGS (GENERAL)".)

SETTING A MAXIMUM NUMBER OF
COPIES
This program is used to set the maximum number of
copies that are allowed per original.
Any number from 1 to 999 can be set for the
maximum.
The factory default setting is "999".

SORT AUTO SELECT
This program can be used to disable automatic
selection of the sort function.
This program is initially enabled (factory default
setting).

DISABLING DELETION OF JOB
PROGRAMS
This program is used to prevent copy settings stored in
job programs from being changed or deleted.
This program is initially disabled (factory default
setting).

CARD SHOT SETTINGS
This program is used to set the initial original card size
for the card shot function. Entry of the X dimension
(width) is initially selected. Touch the keys to enter the
Y dimension (length) in the same way. To have "FIT
TO PAGE" be initially selected when the card shot
screen is opened, touch the [FIT TO PAGE] key.

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PROGRAMS FOR PRINT MODE
This chapter explains administrator settings that are used for the printer function. These programs can only be
configured on models that have the printer function.

PRINT SETTINGS

FORCED OUTPUT OF PRINT

SYSTEM SETTINGS
PRINT SETTINGS

DEFAULT SETTINGS

INTERFACE SETTINGS

NETWORK SETTINGS

INITIALIZE AND/OR STORE
SETTINGS

This program is used to enable or disable automatic
printing on a different size of paper when no paper
trays have the selected size of paper.
This program is initially disabled (factory default
setting).

EXCLUDE BYPASS-TRAY FROM ATS

DEFAULT SETTINGS
These programs allow you to change certain default
settings for the printer function.
The "DEFAULT SETTINGS" consist of the following
programs:
● PROHIBIT NOTICE PAGE PRINTING
● PRINT DENSITY LEVEL
● PROHIBIT TEST PAGE PRINTING
● ROTATED PRINT
● FORCED OUTPUT OF PRINT
● EXCLUDE BYPASS-TRAY FROM ATS
● DISABLE DEFAULT SETTING CHANGES

This program is used to exclude paper in the bypass
tray when automatic paper selection is used.
This program is initially enabled (factory default
setting).

DISABLE DEFAULT SETTING
CHANGES
(When the PRINTER EXPANSION KIT is installed)
This program is used to prevent the configuration
setting defaults from being changed.
This program is initially disabled (factory default
setting).

PROHIBIT NOTICE PAGE PRINTING
This program is used to prohibit the printing of notice
pages. For an explanation of notice pages, see "If a
Notice Page is printed" in the online manual for printer.
This program is initially disabled (factory default
setting).

PRINT DENSITY LEVEL
The print density can be set to one of five different
levels. [1] is the lightest level and [5] is the darkest
level.
The factory default setting is "3".

PROHIBIT TEST PAGE PRINTING
(When the PRINTER EXPANSION KIT is installed)
This program is used to prohibit the printing of test
pages.
When the program is enabled, a test page cannot be
printed from the system settings (general).
This program is initially disabled (factory default
setting).

ROTATED PRINT
This program is used to enable or disable rotation of
the print image when an A4R, B5R, or 8-1/2 x 11R
(Letter R) document is being printed but there is no
paper loaded in that orientation.
This program is initially enabled (factory default
setting).

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SYSTEM SETTINGS (ADMINISTRATOR)

INTERFACE SETTINGS
The "INTERFACE SETTINGS" are used to monitor
and set limits for the data that is sent to the machine’s
USB port or network port. The settings consist of the
following programs:
● HEXADECIMAL DUMP MODE
● I/O TIMEOUT
● USB PORT EMULATION SWITCHING
● NETWORK PORT EMULATION SWITCHING
● PORT SWITCHING METHOD
● ENABLE USB PORT
● ENABLE NETWORK PORT

USB PORT EMULATION SWITCHING
(When the PRINTER EXPANSION KIT is installed)
This program is used to set the printer language when
the machine is connected using the USB port.
The factory default setting is "PCL*".
* When the PS3 expansion kit is installed, the setting is
"AUTO".
Unless printing errors occur frequently, it is
recommended that the setting be kept at "AUTO".
Selections
AUTO

The printer language is
automatically changed to match
the data received from the
computer.

PostScript
(When the PS3
EXPANSION
KIT is installed)

The data received from the
computer is printed using
PostScript.

PCL

The data received from the
computer is printed using PCL.

HEXADECIMAL DUMP MODE
(When the PRINTER EXPANSION KIT is installed)
This program is used to print out the print data from the
computer in hexadecimal and in the corresponding text
characters (based on ASCII code). This allows you to
check whether or not print data is being correctly sent
from the computer.
This program is initially disabled (factory default
setting).
Example of output in hexadecimal dump mode (A4
portrait)

Description

NETWORK PORT EMULATION
SWITCHING
(When the PRINTER EXPANSION KIT is installed)
This program is used to set the printer language when
the machine is connected using the USB port. The
selections are the same as for "USB PORT
EMULATION SWITCHING".
The factory default setting is "AUTO".

I/O TIMEOUT
This program is used to set the amount of time until I/O
timeout when waiting for print data.
In the event that the set amount of time elapses
without the port receiving any print data, the I/O
timeout function temporarily breaks the port
connection and intiates automatic port selection or
makes the port begin waiting for the next set of print
data.
The factory default settings are as follows:
• 180 (sec.)
• When the PRINTER EXPANSION KIT is installed:
60 (sec.)

112

Unless printing errors occur frequently, it is
recommended that the setting be kept at "AUTO".

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SYSTEM SETTINGS (ADMINISTRATOR)

PORT SWITCHING METHOD

NETWORK SETTINGS

(When the PRINTER EXPANSION KIT is installed)

This program is used to set the method for switching
printer ports.
The machine can use the following three printer ports:
• USB port
• Network port
The factory default setting is "SWITCH AT END OF
JOB".

The NETWORK SETTINGS are used when the
machine is used as a network printer. The "NETWORK
SETTINGS" consist of the following programs:
● IP ADDRESS SETTING
● ENABLE TCP/IP
● ENABLE NetWare
● ENABLE EtherTalk
● ENABLE NetBEUI
● RESET THE NIC

Selections

Description

SWITCH AT
END OF JOB

Automatic printer port selection
at the end of each print job.

SWITCH AFTER
I/O TIMEOUT

Automatic printer port selection if
the time set in "I/O TIMEOUT"
elapses.

Caution

Note

ENABLE USB PORT
(When the PRINTER EXPANSION KIT is installed)
This program is used to enable or disable printing via
the USB port.
This program is initially enabled (factory default
setting).

ENABLE NETWORK PORT
(When the PRINTER EXPANSION KIT is installed)
This program is used to enable or disable printing via
the network port.
This program is initially enabled (factory default
setting).

Consult your network administrator
before configuring the NETWORK
SETTINGS.
• After changing the settings, you must turn
off the machine’s power switch, wait
briefly, and then turn the switch back on in
order to make the changes take effect.
• Some programs in the following are
marked by "*1". This indicates that a
message will appear at the end of the
setting procedure asking you to confirm
execution of the new setting. If needed,
you can cancel the new setting by
touching the [NO] key.

IP ADDRESS SETTING
This program is used to set the IP address (IP
address, Subnet Mask, and Gateway) of the machine
when TCP/IP protocol is used on the network.
When "DHCP" is selected, the machine will obtain an IP
address automatically. This is the factory default setting.
When the machine is used on a TCP/IP network, be
sure to enable the "ENABLE TCP/IP" program.

Caution

Note

When DHCP is used, the IP address
assigned to the machine may
automatically be changed on
occasion. If this happens, printing
will not be possible.
This setting is only effective in a network
environment that uses Ipv4 TCP/IP protocol.
To set an IP address on a Ipv6 TCP/IP
network, use the Web pages. In an IPv6
environment, the machine can use LPD or
IPP protocol.

ENABLE TCP/IP
This program must be enabled to use the machine on
a TCP/IP network. "IP ADDRESS SETTING" must
also be configured.
This program is initially enabled (factory default setting).

ENABLE NetWare
This program must be enabled to use the machine on
a network that uses NetWare protocol.
This program is initially enabled (factory default setting).

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SYSTEM SETTINGS (ADMINISTRATOR)

ENABLE EtherTalk
This program must be enabled to use the machine on
a network that uses EtherTalk protocol.
This program is initially enabled (factory default setting).

ENABLE NetBEUI
This program must be enabled to use the machine on
a network that uses NetBEUI protocol.
This program is initially enabled (factory default
setting).

RESET THE NIC *1
This program is used to restore all network settings to
the factory default settings.

INITIALIZE AND/OR STORE SETTINGS
(When the PRINTER EXPANSION KIT is installed)
These programs are used to return the configuration
settings (See the online manual for network printer)
and the "PRINT SETTINGS" (p.111) to the factory
default settings. The programs are also used to store
the current settings and to restore stored settings.
"INITIALIZE AND/OR STORE SETTINGS" consists of
the following programs:
● RESTORE FACTORY DEFAULTS
● STORE CURRENT CONFIGURATION
● RESTORE CONFIGURATION

Note

Some programs in the following are marked
by "*1". This indicates that a message will
appear at the end of the setting procedure
asking you to confirm execution of the new
setting. If needed, you can cancel the new
setting by touching the [NO] key.

RESTORE FACTORY DEFAULTS *1
This program is used to return the configuration
settings (see the online manual for network printer)
and the "PRINT SETTINGS" (p.111) to the factory
default settings. If you need a record of the current
settings before restoring the factory defaults, use
"Data list print" in the system settings (general) to print
a list of the current settings. (See "4. SYSTEM
SETTINGS (GENERAL)".)

STORE CURRENT CONFIGURATION *1
This program is used to store the current configuration
settings (see online manual for network printer) and
"PRINT SETTINGS" (p.111). The stored settings will
not be erased even if the power is turned off. To
restore the stored settings, use the "RESTORE
CONFIGURATION" program.

RESTORE CONFIGURATION *1
This program is used to restore settings that were
stored using the "STORE CURRENT
CONFIGURATION" program.
The current settings will change to the restored
settings.

Note

114

If any of the "NETWORK SETTINGS"
(p.113) were changed before execution of
this program, you must turn off the
machine’s power switch, wait briefly, and
then turn the switch back on in order to
make the settings take effect.

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PROGRAMS FOR NETWORK
SCANNER MODE
This chapter explains administrator settings that are used for the network scanner function. These programs can
only be configured on models that have the network scanner function.

SCANNER SETTINGS
SYSTEM SETTINGS
SCANNER SETTINGS

INITIAL FILE FORMAT SETTING

1/2

INITIAL QUALITY SETTING

THE NUMBER OF DIRECT ADDRESS /
SENDER KEYS DISPLAYED SETTING
This program is used to select the number of
one-touch keys that are displayed in the address book
screen and sender selection screen. Selections are
[6], [8], and [12].
The factory default setting is "8" (keys).

INITIAL RESOLUTION SETTING

The "SCANNER SETTINGS" consist of the following
programs:
● INITIAL FILE FORMAT SETTING
● INITIAL QUALITY SETTING
● INITIAL RESOLUTION SETTING
● DEFAULT DISPLAY SETTINGS
● THE NUMBER OF DIRECT ADDRESS / SENDER
KEYS DISPLAYED SETTING

Note

Each displayed one-touch key name can be
up to 18 characters long when the number
of displayed one-touch keys is 6 or 8. Each
name can only be 10 characters long when
the number of displayed one-touch keys is
12.

INITIAL FILE FORMAT SETTING
Use this program to change the default file format (file
type, compression mode, and number of pages per
file) that is used when sending an image by Scan to
E-mail, Scan to Desktop, or Scan to FTP.
The factory default settings are as follows:
• File type: TIFF
• Compression mode: G4
• Number of pages per file: All

INITIAL QUALITY SETTING
This program is used to set the default original type
and exposure level for network scanner mode.
For information on these settings, see "4. NETWORK
SCANNER FUNCTION".
The factory default settings are as follows:
• Original image type: Text/Photo
• Exposure: Auto

INITIAL RESOLUTION SETTING
This program is used to set the default resolution for
network scanner mode.
The factory default setting is "300" (dpi).

DEFAULT DISPLAY SETTINGS
Use this program to select the initial screen that
appears when the [SCAN] key is pressed to switch to
network scanner mode, or when the [CLEAR ALL] key
( ) is pressed in scanner mode.
Three selections are available for the initial screen:
• CONDITION SETTINGS
• ADDRESS BOOK (ABC)
• ADDRESS BOOK (GROUP)
The factory default setting is "CONDITION SETTINGS".

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Chapter 7

TROUBLESHOOTING AND MAINTENANCE

This chapter describes troubleshooting and maintenance such as misfeed removal, replacing the toner cartridge and
cleaning the machine.

DISPLAY MESSAGES.................................................................................................................. 117
TROUBLESHOOTING .................................................................................................................. 119
Trouble

Page

Problems related to machine operation
The machine does not operate.
The power is on but copying is not possible.
Two-sided copying is not possible.
Wrong paper size is displayed for paper in the bypass tray.
A copy job stops before it is finished.
The contrast of the touch panel is too high or too low.
Image cannot be rotated.
Original size is not selected automatically, or copying does not take place on paper that matches the original size.
Paper size for a paper tray cannot be set.
Order of copies is incorrect.
The job is canceled after the originals were being scanned.
Not all pages are copied.
The RSPF cannot be used.
Lighting fixture flickers.

119

120

Paper feeding problems
When using paper fed from the bypass tray, the copied image is skewed.
Paper from the bypass tray misfeeds.
Paper misfeeds.
Output does not collect neatly in the output tray of the finisher.
Stapled output does not collect neatly.

121

Image quality problems
Copies are too dark or too light.
Text is not clear in a copy.
Part of the copied image is cut off.
Blank copies.
Paper is wrinkled or the copied image comes off when the paper surface is rubbed.
Copies are smudged or dirty.
White or black lines appear copies.

122

MISFEED REMOVAL.................................................................................................................... 127
REPLACING THE TONER CARTRIDGE ..................................................................................... 134
STAPLE CARTRIDGE REPLACEMENT...................................................................................... 135
CHECKING THE TONER QUANTITY AND TOTAL COUNT....................................................... 137
CLEANING THE MACHINE.......................................................................................................... 137
DOCUMENT GLASS AND RSPF............................................................................................................................... 137
THE BYPASS TRAY PAPER FEED ROLLER............................................................................................................. 138

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DISPLAY MESSAGES
If one of the following messages appears in the display, take prompt action as instructed by the message.
Message

Cause and solution

Page

ENTER YOUR ACCOUNT
NUMBER.

Auditing mode is enabled. Enter your account number.

A MISFEED HAS OCCURRED.

Remove the misfeed as explained in "MISFEED REMOVAL".

2-SIDED COPIES CANNOT BE
MADE ON THIS PAPER TYPE.

This appears when you attempt to make two-sided copies on special
paper that cannot be used for two-sided copying. Cancel two-sided
copying or change the paper.

16, 28

REMOVE PAPER FROM THE
<*>TRAY.

The indicated output tray is full. Remove the output from the tray.
(<*> indicates the tray that is full.)

CLOSE THE <**> COVER.

The indicated cover is open. Close the cover. (<**> indicates the
cover that is open.)

PLEASE EXTEND BYPASS-TRAY.

When copying from the bypass tray, be sure to pull out the bypass
tray extension.

COVER SHEETS MUST BE THE
SAME SIZE AS THE COPY
PAPER USED.

When adding a cover, load paper in the bypass tray that is the
same size as the paper in the tray selected for copying.

PREPARE A NEW ONE.

The toner cartridge must be prepared.

134

TONER SUPPLY IS LOW.

The toner cartridge must be replaced soon.

134

CHANGE THE TONER CARTRIDGE.

The toner cartridge is out of toner. Replace the toner cartridge.

134

CHECK THE TONER CARTRIDGE.

Make sure that the toner cartridge is installed correctly.

134

THE DOCUMENT FEEDER IS
DISABLED.

The RSPF has been disabled in the administrator settings. Use
the document glass.

SELECTED PAPER TRAY IS
PROHIBITED. PLEASE SELECT
ANOTHER PAPER TRAY.

This appears when a tray is selected that has been prohibited in
"TRAY SETTINGS" in the system settings.

PLEASE CHECK THE PAPER
SIZE OF TRAY <***>.

The tray's paper size setting is different from the actual paper size.
Load the correct size of paper. The tray is indicated in <***>.

ADD STAPLES.

The finisher is out of staples. Replace the staple cartridge as
explained in "STAPLE CARTRIDGE REPLACEMENT".

135

PLEASE REMOVE PAPER FROM
THE STAPLER COMPILER.

Paper remains in the stapler compiler. Remove the paper.

MEMORY IS FULL. PRESS [START]
TO BEGIN COPYING OR [CA] TO
CANCEL.

The memory becomes full while scanning originals. Press the
[START] key ( ) to copy only the originals that have been
scanned, or press the [CLEAR ALL] key ( ) to cancel the job.

95
127

133
-

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TROUBLESHOOTING AND MAINTENANCE

Message

Cause and solution

Page

SELECTED PAPER TRAY IS OUT
OF SERVICE.

Contact your SHARP service center.

CHECK STAPLER POSITION OR
STAPLE JAM.

Staples are jammed in the finisher or the staple case is not
attached correctly. Check the staple case. If the message still
appears after removing the jammed staples, disable the stapler
using "DISABLING OF STAPLER" in the administrator settings
(See "6. SYSTEM SETTINGS (ADMINISTRATOR)".), and contact
your SHARP service center.

136

(CALL FOR SERVICE SOON.)

It will soon be time for regular maintenance. Contact your SHARP
service center.

(MAINTENANCE REQUIRED.)

It is time for regular maintenance. Contact your SHARP service
center.

CALL FOR SERVICE.
CODE:

Turn off the power and then turn it back on. If this does not clear
the message, write down the 2-digit main code and 2-digit
sub-code and promptly contact your SHARP service center.

PLEASE CHECK THE ORIGINAL
SIZE. JOB IS CANCELED.

The original in the RSPF is longer than the size that was detected.
Reinsert the original, make sure that the size indicated in the
touch panel is the same as the actual size, and begin copying. You
can also select mixed feeding to copy onto paper that matches
each original size after all originals have been scanned.

118

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TROUBLESHOOTING
If you experience difficulty using the machine, check the following troubleshooting guide before calling for service.
Many problems can be easily resolved by the user. If you are unable to solve the problem using the troubleshooting
guide, turn off the power switch, unplug the machine, and contact your SHARP service center. The following
problems are related to the general operation of the machine and copying.
For problems related to the printer, fax, and network scanner functions, see the corresponding operation manuals.

Problems related to machine operation
Problem

Cause and solution
Power switch OFF.
→ Turn the power switch ON.

Page
14

The machine is warming up.

The machine does not operate.

→ The machine requires about 23 seconds (MX-M260) or 25
seconds (MX-M310) to warm up after the power switch is turned
on. While the machine is warming up, copy settings can be
selected but copying is not possible. Wait until "READY TO
COPY." appears.

Out of paper.
→ Load paper.

Out of toner.
→ Replace the toner cartridge.

Misfeed occurs.
→ Remove the misfed paper.

18
134
127

The machine is in auto power shut-off mode.
The power is on but copying is not
possible.

→ If only the [START] key ( ) blinks, auto power shut-off mode has
activated. Press the [START] key ( ) to return the machine to
normal operation.

Copy mode is not selected.
→ Press the [COPY] key to select copy mode.

Automatic two-sided copying was attempted on paper
that is not suitable for automatic two-sided copying.
Two-sided copying is not possible.

→ Two-sided copying is not possible on special paper. Use paper
that is suitable for automatic two-sided copying.

Two-sided copying is prohibited in the administrator
settings.
→ Change the setting in the administrator settings to permit
two-sided copying.

Wrong paper size is displayed for
paper in the bypass tray.
A copy job stops before it is
finished.

107

The bypass tray extension is not pulled out.
→ To detect the paper size correctly, the bypass tray extension
must be pulled out when the paper is loaded.

Too many pages have accumulated in the output tray,
causing the tray full sensor to activate. Further
copying is not possible until the pages are removed.

→ Remove the pages from the output tray.

The contrast of the touch panel is
too high or too low.

The display contrast has not been adjusted.
→ Adjust the contrast using "DISPLAY CONTRAST" in the system
settings.

Neither auto paper selection nor auto image mode are
selected.
Image cannot be rotated.

→ Rotation copy functions only if auto paper select mode or auto
image mode is selected.

Rotation copy is prohibited in the administrator
settings.
→ Change the setting in the administrator settings to permit rotation
copying.

26, 31

110

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TROUBLESHOOTING AND MAINTENANCE

Problem

Cause and solution
The RSPF was not opened completely when the
original was placed on the document glass.
→ Open the RSPF completely, place the original on the document
glass, and close the RSPF.

Page
-

The original contains large black solid areas.
Original size is not selected
automatically, or copying does not
take place on paper that matches
the original size.

→ If the original contains any large black solid areas, the original
size may not be detected automatically. Use the [SPECIAL
MODES] key to select the original size.

The original is smaller than 5-1/2" x 8-1/2" size.
→ When the original is smaller than 5-1/2" x 8-1/2" size, the size
cannot be detected. Use the [PAPER SELECT] key to select the
desired paper size.

The original is not a standard size.
→ When the original is not a standard size, the size cannot be
detected. Manually select the closest standard original size, or
use the [PAPER SELECT] key to select the desired paper size.

A copy, print job, or received fax is being printed.
→ Set the correct paper size after printing is finished.

Operation has temporarily stopped because the tray is
out of paper or a misfeed occurred.
→ Load paper or remove the misfeed, finish the copy job, and then
set the paper size.

Paper size for a paper tray cannot
be set.

During an interrupt copy job.
→ Set the correct paper size after the interrupt copy job is finished.

Misfeed occurs.
→ Remove the misfed paper.

Paper tray settings are prohibited in the administrator
settings.
→ Change the setting in the administrator settings to permit paper
tray settings.

23, 48

20, 127

35
127

107

The originals were placed in the wrong order.
Order of copies is incorrect.

→ When using the document glass, scan the originals one sheet at
a time beginning from the first page. When using the RSPF, insert
the originals with the first page on top and facing up.

The memory become full while the originals were
being scanned.
The job is canceled after the
originals were being scanned.

→ When using a function such as pamphlet copy or multi shot copy
where all original pages are scanned into memory before copying
begins, scanning will stop and copying will not take place if the
memory becomes full. The number of pages that can be scanned
into memory can be increased by installing more memory.

139

The memory become full while the originals were
being scanned.
Not all pages are copied.

The RSPF cannot be used.

→ When the memory becomes full while the originals are being
scanned, you can select whether you want to continue the job
and print only those originals that were scanned, or cancel the
job. If you continue the job, copies will only be made of the
originals that were scanned, and thus all originals cannot be
copied at once.

Use of the RSPF has been prohibited in the
administrator settings.

107

→ Enable use of the RSPF in the administrator settings.

Lighting fixture flickers.

120

The same power outlet is used for the lighting fixture
and the machine.
→ Connect the machine to a power outlet which is not used for other
electric appliances.

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TROUBLESHOOTING AND MAINTENANCE

Paper feeding problems
Problem

When using paper fed from the
bypass tray, the copied image is
skewed.

Cause and solution
The number of sheets placed on the bypass tray
exceeds the maximum number.

Page
16

→ Do not place more than the maximum number of sheets.

The bypass guide is not adjusted to the size of the
loaded paper.

→ Adjust the bypass guide to the size of the loaded paper.

The paper type setting is not correct.
→ When using a special paper, be sure to set the correct paper
type.

Paper from the bypass tray
misfeeds.

The number of sheets placed on the bypass tray
exceeds the maximum number.

→ Do not place more than the maximum number of sheets.

The bypass guide is not adjusted to the size of the
loaded paper.

→ Adjust the bypass guide to the size of the loaded paper.

The paper is outside of the specified size and weight
range.

→ Use copy paper within the specified range.

Paper is curled or damp.

Paper misfeeds.

→ Do not use curled or crimped paper. Replace with dry copy paper.
During periods when the machine is not used for a long time,
remove the paper from the tray and store it in a dark place in a
bag to prevent moisture absorption.

Paper is not loaded properly.
→ Make sure the paper is properly loaded.

Pieces of paper remain inside machine.
→ Remove all pieces of misfed paper.

Sheets of paper stick together.
→ Fan the paper well before loading it.

Output does not collect neatly in
the output tray of the finisher.

The paper is curled.

Stapled output does not collect
neatly.

The paper is curled.

→ It may help to turn the paper over in the paper tray.
→ It may help to turn the paper over in the paper tray.

142

18
127
18
-

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TROUBLESHOOTING AND MAINTENANCE

Image quality problems
Problem

Cause and solution

Page

The image of the original is too light or too dark.
→ Select the correct original image type in the exposure setting and
adjust the copying exposure.

The copying exposure is set to "AUTO".
Copies are too dark or too light.

→ The "EXPOSURE ADJUSTMENT" system settings
(administrator) can be used to adjust the exposure level used for
"AUTO" exposure. Consult the administrator of the machine.

The original type that is most suitable for the original
has not been selected in the copy exposure setting
screen.

110

→ Change the original image type selection to "AUTO", or manually
select the most suitable original image type setting.

Text is not clear in a copy.

The correct original type has not been selected in the
copy exposure setting screen.

→ Change the original image type setting to "TEXT".

The original was placed in the wrong position.
→ Place the original in the correct position. When using the
document glass, place the original against the far left side.

A suitable ratio for the original size and paper size has
not been selected.

23, 24

→ Use auto ratio selection to obtain the correct ratio for the copy.

Part of the copied image is cut off.

The tray’s paper size setting was not changed when a
different size of paper was loaded in the tray.
→ Be sure to change the tray’s paper size setting when loading a
different size of paper in the tray.

An AB paper size is being used.
→ When using copy paper that is an AB size, set the original size
manually.

Blank copies.

The original is not placed face up in the RSPF or face
down on the document glass.
→ Place the original face up in the RSPF or face down on the
document glass.

The paper is outside of the specified size and weight
range.

23, 24

→ Use copy paper within the specified range.

The paper type setting is not correct.
Paper is wrinkled or the copied
image comes off when the paper
surface is rubbed.

→ Set the correct paper type. To set the paper type for a tray, see
"CHANGING A TRAY’S PAPER TYPE AND PAPER SIZE
SETTINGS".

20, 21

Paper is curled or damp.
→ Do not use curled or wrinkled paper. Replace with dry copy
paper. During periods when the machine is not used for a long
time, remove the paper from the tray and store it in a dark place
in a bag to prevent moisture absorption.

The document glass or the underside of the RSPF is
dirty.
Copies are smudged or dirty.

→ Use a clean original.

122

137

→ Clean regularly.

The original is smudged or blotchy.
White or black lines appear copies.

142

The scanner glass for the RSPF is dirty.
→ Clean the long, narrow scanning glass.

137

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PROBLEMS WHEN THE NETWORK
SCANNER FUNCTION IS USED
If a problem or question arises, try to solve the situation using the following information before contacting your
authorized SHARP dealer.
Problem

Cause and solution

Page

The original is loaded upside down.
The image cannot be scanned.

→ If you are using the document glass, the original must be placed
face down. If you are using the RSPF, the original must be
inserted face up.

A slight amount of moiré sometimes appears when
printed matter is scanned.
A moiré (stripe pattern) appears on
the scanned image.

The scanned image is fuzzy or has
smudges.

→ Moiré can in some cases be reduced by changing the scanning
resolution.
If you are using the document glass, also try shifting the position
and/or angle of the original on the document glass.

The document glass or the underside of the RSPF (or
document cover) is dirty.
→ To clean the document glass and the underside of the document
cover, see operation manual for copier.

—

The set original scanning size is smaller than the actual
original size.

The scanned image is clipped.

→ Set the actual original size.
If you intentionally selected a size setting smaller than the actual
original size, take into consideration the part of the original that
you wish to scan when placing the original. For example, if the
actual size is 8-1/2" x 11" and you selected 5-1/2" x 8-1/2" for the
size setting, place the original so that the part that you wish to
scan is within the 5-1/2" x 8-1/2" area indicated by the guides on
the far left side of the document glass.

The original was not placed in the correct orientation.
The scanned image is upside down
or on its side.

→ Place the original in the correct orientation. (See operation
manual for copier)
To rotate the image 90 degrees, touch the [ORIGINAL] key in the
initial screen and then touch the "ROTATE THE IMAGE 90
DEGREES" checkbox to make a checkmark appear.

The viewer program used by the recipient does not
support the format of the received image data.
The received image data cannot be
opened.

When the same file name is used for
two successive Scan to FTP
transmissions, the second file is not
sent.

→ Try selecting a different file type (TIFF or PDF) and/or a different
compression format (NONE, MH (G3), MMR (G4)) when sending
the image data.
Otherwise, have the recipient use Sharpdesk or a viewer
program that supports the above combinations of file types and
compression formats.

The first file may still remain in the cache of the file server
client. Disable use of the cache in the client software.

7
81

—

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TROUBLESHOOTING AND MAINTENANCE

Problem

Cause and solution

Page

An incorrect destination was selected.
Otherwise, there is a mistake in the information stored
for the destination (e-mail address or FTP server
information).
The recipient does not receive
transmitted data.

The recipient does not receive data
sent by e-mail (Scan to E-mail).

Transmission takes a long time.

Caution

→ Select the correct destination and make sure the correct
information is stored for the destination.

62 - 65

* If delivery by e-mail (Scan to E-mail) is unsuccessful, an
error message such as "Undelivered Message" may be
sent to the designated administrator's e-mail address.
This information may help you determine the cause of
the problem.
Check the Web page to see if a limit has been set for the size
of image files sent using Scan to E-mail (the factory default
setting is "Unlimited").
A limit can be set from 1 MB to 10 MB. Consult the
administrator of the Web page to select a suitable limit.

The amount of data that can be sent in one e-mail
transmission is sometimes limited by the administrator of the
mail server. Even if the amount of data sent is within the limit
setting explained above, if it exceeds the limit set by the
administrator of the mail server, the data will not be delivered
to the recipient.
Decrease the amount of data sent in the e-mail transmission
(reduce the number of pages scanned). (Ask your mail server
administrator what the data limit is for one e-mail transmission.)

—

When there is a large amount of image information, the data
file is also large and transmission takes a long time.

—

In order to select image quality and data compression settings that are suited to the purpose
of transmission and create image data that is well-balanced in terms of image quality and file
size, pay attention to the following points:
• Image quality modes (TEXT, TEXT/PHOTO, PHOTO)
The factory default setting is "TEXT/PHOTO". If the original does not contain photographs, illustrations, or
other halftone images, "TEXT" mode will give you the most workable scanned image. "TEXT/PHOTO" should
only be selected when the original includes a photograph and you wish to give priority to the quality of the
photograph. (There is no advantage to scanning a text-only original in "TEXT/PHOTO" or "PHOTO" mode.)
"PHOTO" mode should only be used to scan a photograph or illustration. Note that this will produce a larger file
size than the other modes.

• Resolution
The factory default setting is "300 dpi". This is suitable for originals with mixed text and
illustrations/photographs; however, it produces a slightly larger file size. For normal text originals, a resolution
setting of 200 dpi produces an image that is sufficiently readable. (200 dpi is equivalent to the "Fine" resolution
setting of fax machines.)
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as an
original that includes photographs or illustrations. Note that a high-resolution setting will result in a larger file
size and transmission may not be successful if there is insufficient disk capacity in the server to which the
image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful,
you can try such measures as reducing the number of scanned pages in the file or reducing the scan size
setting for the original.

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TROUBLESHOOTING AND MAINTENANCE

DISPLAY MESSAGES
If one of the following messages appears in the display, promptly take action as instructed by the message.
Message

Solution

Page

THE DOCUMENT FEEDER IS
DISABLED.

Use of the RSPF has been disabled in the administrator settings.
Use the document glass.

—

YOUR FILENAME IS WRONG.

The characters ¥/;:*?"<> cannot be used in a file name. Select a
name that does not use those characters.

—

NO MATCHING ADDRESS
FOUND.
PRESS [OK] THEN [SEARCH
AGAIN].

There are no addresses in the LDAP server that match your search
text. Select a different server or change the search text.

UNABLE TO ACCESS THE
SERVER.
CHECK SERVER ADDRESS ON
DEVICE WEB PAGE.

The server settings are not configured correctly. Check the server
settings.

THE ADDRESS LIMIT HAS
BEEN REACHED.
NO MORE ADDRESSES CAN BE
ENTERED.

The maximum number of destinations that can be selected for a
single Scan to E-mail transmission is 100. Do not select more than
100 destinations.

THE MEMORY BECOMES FULL.
SCANNED DATA IS
TRANSMITTED.

The memory became full while scanning the originals. If you wish to
send just the originals that were scanned, touch the [SEND] key. If
you wish to cancel the entire transmission, touch the [CANCEL]
key.

NO RESPONSE FROM SERVER.
COMMUNICATION
TERMINATED DUE TO
TIMEOUT.

The scanned image was not sent because the server was busy or
there was too much traffic. Wait briefly and then try again.

NETWORK ERROR
THE DIRECTORY NAME OF FTP
SERVER IS INVALID.

The scanned image was not sent because the directory of the
destination FTP server was not correct. Make sure that the correct
FTP server information is configured in the Web page.

SERVER ACCESS DENIED.
CHECK ACCOUNT
INFORMATION ON DEVICE WEB
PAGE.

The scanned image was not sent because a connection to the
server could not be established. Make sure that the SMTP server
settings or FTP server settings in the Web page are correct.

Make sure that your login name and password are correct.

—

NETWORK ERROR. (
)
CONSULT YOUR
ADMINISTRATOR OR SYSTEM
ADMIN. FOR SPECIFIC
INFORMATION.

Turn off the power and turn it back on. Consult with your network
administrator to make sure that no problems exist on the network or
in the server. If the error is not cleared after turning the power off
and on, write down the 2-digit main code and 2-digit sub-code, turn
off the power, and contact your dealer.

—

Error codes
If a transmission error occurs when you send a scanned image, a message informing you of the error and an error
code will appear in the touch panel on the machine.

Error Code Table
Error Code

Description of the Error

CE-01

An interface hardware error has occurred.

CE-03

The server was down during the scanning of the original.

CE-00

An error other than the above has occurred.

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TROUBLESHOOTING AND MAINTENANCE

IF YOUR E-MAIL IS RETURNED
If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the sender selected
at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and then repeat
the transmission.

IMPORTANT POINTS WHEN USING SCAN TO E-MAIL
Be very careful not to send image data files that are too large.
Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail
transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and
your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden
on the recipient's network, depending on the recipient's network (Internet) connection environment.
If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other,
unrelated data transmissions and in some cases, may even cause the mail server or network to go down.
The images on the following page will produce the following file sizes when scanned as 8-1/2" x 11" or A4 size
originals:
Resolution

File size of text original A when scanned
in "TEXT" mode.

File size of photo original B when
scanned in "TEXT/PHOTO" mode.

300dpi

Approx. 50 KB

Approx. 1400 KB

600dpi

Approx. 90 KB

Approx. 5000 KB

* If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x
(Number of images scanned).
Although the actual limitation depends on your network environment, a general guideline for the maximum file size
for Scan to E-mail is 2000 KB. In cases where you need to send multiple documents, try such measures as lowering
the resolution mode.

Original image samples
The original images shown below are samples to help you understand the above explanations. Note that these
images are smaller than the actual originals (the actual originals are 8-1/2" x 11" size).
Text original A

126

Photo original B

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MISFEED REMOVAL
When a misfeed occurs during copying, the message "MISFEED HAS OCCURRED." will appear in the touch panel
and printing will stop.
● If the misfed paper tears during removal, remove the torn pieces. Take care not to touch the photoconductive
drum while removing the pieces. Nicks and scratches on the drum will cause dirty copies.

First, locate the misfeed
1

A MISFEED HAS OCCURRED.

INFORMATION

Note

1
2
1
3
1
4
1
5
1
6
1
7
1

3
4
5
6
7

Misfeed in the RSPF (p.128)
Misfeed in the finisher (p.133)
Misfeed in the right tray (p.132)
Misfeed in the machine (p.129)
Misfeed in the bypass tray (p.129)
Misfeed in the upper paper tray (p.131)
Misfeed in the lower paper tray (p.132)

If the fax option is installed, all received faxes are stored in memory. The faxes are automatically printed after the
misfeed is removed.

MISFEED REMOVAL GUIDANCE
Misfeed removal guidance can be displayed by touching the [INFORMATION] key on the touch panel after a
misfeed has occurred.

INFORMATION

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TROUBLESHOOTING AND MAINTENANCE

MISFEED IN THE RSPF
1

Remove the misfed original.

A
B

Section C
Carefully remove the
misfed original from the
exit area.

Check sections A, B, and
C in the illustration at left
and remove the misfed
original.

Section A
Document feeder cover

Open the document
feeder cover and
carefully remove the
misfed original from the
document feeder tray.
Close the document
feeder cover.

If the misfed original cannot be easily removed from
the exit area, open the moveable part of the document
feeder tray and remove the reversing tray, and then
remove the original.
Reversing tray

Moveable
part

Section B
Open the RSPF and
rotate the release roller in
the direction of the arrow
to feed the original out.
Close the RSPF and then
carefully remove the
original.

Roller

If the misfed original
cannot be removed,
open the document
transport cover (below),
and rotate the release
roller again.

Note

After removing a misfed original from the
exit area, be sure to attach the reversing tray
securely to the exit area (When the RSPF is
installed.).

Open and close the RSPF to clear the
misfeed message from the touch
panel.
The message can also
be cleared by opening
and closing the
document feeder cover
or the document
transport cover.

If a small original (5-1/2" x 8-1/2", etc.) is misfed, or if
an original misfeed occurs in the reversing tray of the
RSPF, lift the document transport cover knob, open the
document transport cover, and remove the original.
Document
transport cover

Document transport
cover knob

After the misfeed is removed and the misfeed
message is cleared, a message will appear indicating
the number of originals that must be reinserted in the
RSPF.

Reinsert the originals that still must
be scanned (Including the original that
was being scanned when the misfeed
occurred.), and press the [START]
key( ).
Copying of the remaining originals will resume.

128

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TROUBLESHOOTING AND MAINTENANCE

MISFEED IN THE BYPASS TRAY
1

Carefully pull the misfed paper out.

Open and close the side cover.
Make sure that the
misfeed message is
cleared.
The message can also
be cleared by opening
and closing the front
cover.
If the message is not
cleared, see "A. Misfeed
in the paper feed area".

MISFEED IN THE MACHINE
Determine the location of the misfeed and remove it appropriately as indicated below.
If paper is misfed, go to "B:
Misfeed in the fusing area"
(p.130).

If paper is misfed here, go to "A.
Misfeed in the paper feed area"
(below).

A. Misfeed in the paper feed area

Open the bypass tray and the side
cover.

Carefully remove the misfed paper.
Turn the roller rotating knob in the
direction of the arrow to assist in
removing it.

Roller rotating knob

Be careful not to tear the
misfed paper during
removal.

Press gently on both sides of the front
cover and pull it open.
Warning

Caution

The fusing unit is hot. Do not touch
the fusing unit when removing
misfed paper. Doing so may cause a
burn or injury.
Do not touch the photoconductive drum
(green portion) when removing the misfed
paper. Doing so may damage the drum and
cause smudges on copies.

129

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TROUBLESHOOTING AND MAINTENANCE

Close the front cover and side cover.
Make sure that the
misfeed message is
cleared.

B: Misfeed in the fusing area

Open the bypass tray and the side
cover.

Press and pull it open gently on both
sides of the front cover.

If you were unable to remove the
misfeed in step 4, press down on the
fusing unit paper guide knob to open
the paper guide, and carefully remove
the misfed paper.

Caution

Turn the roller rotating knob in the
direction of the arrow.

Close the fusing unit paper guide and
press down on the fusing unit release
levers.

Close the front cover and side cover.

Roller rotating knob

Lift the fusing unit release levers and
carefully remove the misfed paper.

Fusing unit release levers

Warning

130

The fusing unit is hot. Do not touch
the fusing unit when removing
misfed paper. Doing so may cause a
burn or injury.

• Do not touch the photoconductive drum
(green portion) when removing the misfed
paper. Doing so may damage the drum
and cause smudges on copies.
• Take care not to let unfixed toner on the
misfed paper soil your hands or clothes.

Make sure that the
misfeed message is
cleared.

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TROUBLESHOOTING AND MAINTENANCE

MISFEED IN THE CENTER TRAY
Remove the paper by pulling it into the center tray.

MISFEED IN THE UPPER PAPER TRAY
Make sure that there is no misfed paper in the machine before pulling the tray out. (p.129)

Lift and pull out the upper paper tray
and then remove the misfed paper.
Be careful not to tear the
misfed paper during
removal.

Replace the upper paper tray.
Push the upper paper
tray in completely.

Open and close the side cover.
Make sure that the
misfeed message is
cleared.
The message can also
be cleared by opening
and closing the front
cover.

131

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TROUBLESHOOTING AND MAINTENANCE

MISFEED IN THE LOWER PAPER TRAY
● Make sure that there is no misfed paper in the machine before pulling the tray out. (p.129)
● Use the following procedure to remove misfeeds that occur in the 500-sheet paper feed unit or 2 x 500-sheet paper
feed unit.

Open the lower side cover.

If the misfed paper is not visible in
step 2, lift and pull out the lower paper
tray and remove the misfed paper.
Be careful not to tear the
misfed paper during
removal.

Remove the misfed paper.

Be careful not to tear the
misfed paper during
removal.

Replace the lower paper tray.
Push the lower paper tray in completely.

Close the lower side cover.
Make sure that the
misfeed message is
cleared.

MISFEED IN THE RIGHT TRAY
(when a right tray (MX-TE10) is installed)
1

Gently open the right tray cover.

Close the right tray cover.
Make sure that the misfeed message is cleared.

Remove the misfed paper.
Be careful not to tear the
misfed paper during
removal.

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TROUBLESHOOTING AND MAINTENANCE

MISFEED IN THE UPPER EXIT AREA
(when a job separator tray kit or finisher (MX-FN13) is installed)
If a job separator tray kit or a finisher is installed, a misfeed may occur in the upper exit area.

Open the upper right side cover.

Gently pull the misfed paper out.
Be careful not to tear the
misfed paper during
removal.

Close the upper right side cover.
Make sure that the misfeed message is cleared.

MISFEED IN AN OUTPUT TRAY
(when a finisher (MX-FN13) is installed)
1

Open the front cover.

Slide the finisher back to the right.

While pressing the lever over to the
left, slide the finisher to the left until it
stops.

Close the cover.

Gently slide the finisher
until it stops.

Turn roller rotating knob in the
direction of the arrow to remove the
misfed paper.

133

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REPLACING THE TONER CARTRIDGE
To check how much toner remains in the toner cartridge (p.137), hold down the [COPY] key. The amount of toner
remaining will appear in the display. When less than 25% of the toner remains, obtain a new toner cartridge as soon
as possible. When "PREPARE A NEW ONE." appears in the display, the toner cartridge must be prepared. When
"TONER SUPPLY IS LOW." appears in the display, be sure to have a new cartridge on hand for replacement at any
time as little toner remains. When "CHANGE THE TONER CARTRIDGE." appears in the touch panel, the toner
cartridge must be replaced. Follow these steps to replace the cartridge.

Caution

Note

• Do not throw the toner cartridge into a fire. Toner may fly and cause burns.
• Store toner cartridges out of the reach of small children.
When running long copy jobs or copying originals with many areas of solid black, "TONER REPLENISHMENT IN
PROGRESS." may appear in the touch panel and copying may stop even though the cartridge still has toner.
When this occurs, the toner is being replenished. Replenishment will last about two minutes. When toner
replenishment finishes, copying resumes.

Press gently on both sides of the front
cover and pull it open.

Pull the toner cartridge out while
pressing the lock release lever.
When pulling out the
toner cartridge, place
your other hand on the
green part of the
cartridge.
Toner cartridge
lock release lever

Note

• After removing the toner cartridge, do not
shake it or tap it. Doing so may cause
toner to leak from the cartridge.
• Dispose of the old toner cartridge in
accordance with local regulations.

Remove the new toner cartridge from
the bag. Grasp both ends of the
cartridge and shake it horizontally
about 4 or 5 times.

134

While holding down the lock release
lever, insert along guides inside the
machine until the cartridge locks into
place.

Note

If dirt or dust adheres to the toner cartridge,
remove it before installing the cartridge.

Close the front cover.

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STAPLE CARTRIDGE REPLACEMENT
(when the finisher (MX-FN13) is installed)
When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure
below to replace the staple cartridge.

Replacing the staple cartridge

Open the cover.

Insert a new staple cartridge into the
staple case as shown.
Push the staple cartridge
in until it clicks into place.

While pressing the lever over to the
left, slide the finisher to the left until it
stops.

Replace the staple case.
Push the staple case in
until it clicks into place.

Gently slide the finisher
until it stops.

Lower the staple case release lever
and remove the staple case.

Slide the finisher back to the right.
Gently slide the finisher
back to the right until it
locks into its original
position.

Pull the staple case out
to the right.

Remove the empty staple cartridge
from the staple case.

Close the cover.
Gently slide the finisher
back to the right until it
locks into its original
position.

Note

Make a test print or copy in staple sort mode to verify that stapling takes place correctly.

135

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TROUBLESHOOTING AND MAINTENANCE

Removing staple jams
Follow the steps below to remove a staple jam.

Open the cover.

Lower the lever at the front end of the
staple case.

While pressing the lever over to the
left, slide the finisher to the left until it
stops.

Replace the staple case.
Push the staple case in
until it clicks into place.

Gently slide the finisher
until it stops.

Lower the staple case release lever
and remove the staple case.

Slide the finisher back to the right.
Gently slide the finisher
back to the right until it
locks into its original
position.

Pull the staple case out
to the right.

Raise the lever at the front end of the
staple case and remove the jammed
staple.
Remove the leading
staple if it is bent. If bent
staples remain, a staple
jam will occur again.

Caution

136

Take care that a bent staple does not hurt
you.

Close the cover.
Gently slide the finisher
back to the right until it
locks into its original
position.

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CHECKING THE TONER QUANTITY
AND TOTAL COUNT
The approximate quantity of toner remaining and the total count can be displayed as explained below.
● The total count shows the combined output total of the copy, fax, and printer functions.

Checking the total count and toner quantity
Hold down the [COPY] key. The total count and toner quantity appear while the key is held down.
TOTAL COUNT : 0,123,456
TONER QUANTITY : 100-75%
SPECIAL MODES

COPY
PRINT

ON LINE
DATA

2-SIDED COPY
8½x11
8½x14

OUTPUT

SCAN

Note

DATA

• Each 11" x 17" (A3) page is counted as two pages. Two-sided 8-1/2" x 11" (A4) size output is counted as two
sheets
• The amount of toner consumed will vary depending on conditions of usage and the type of originals copied.
The toner quantity display should only be used as an approximate guide.

CLEANING THE MACHINE
DOCUMENT GLASS AND RSPF
If the document glass, RSPF, or scanning glass for originals fed from the RSPF (the long narrow glass surface on
the right side of the document glass) become dirty, the dirt may appear on copies. Always keep these parts clean.
Stains or dirt on the document glass/RSPF will also be copied. Wipe the document glass, the RSPF and the
scanning window on the document glass with a soft, clean cloth.
If necessary, dampen the cloth with water. Do not use thinner, benzene, or similar volatile cleaning agents.

Warning

Do not spray flammable cleaner gas. Gas from the spray may come in contact with the internal
electrical components or high-temperature parts of the fusing unit, creating a risk of fire or
electrical shock.

Surface of document glass

Underside of RSPF

137

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TROUBLESHOOTING AND MAINTENANCE

Cleaning the scanning glass for RSPF
If white or black lines appear in copies made with using the RSPF, use the provided
glass cleaner to clean the scanning glass for RSPF.

Example of dirty print image

Black lines

Open the RSPF and take out the glass
cleaner.

Clean the scanning glass with the
glass cleaner.

White lines

Return the glass cleaner to its original
position.

Scanning glass for RSPF

Note

Use a soft cloth to gently wipe off dirt from the area on the operation
panel with a mirror-like finish (shown at right). If you use a stiff cloth or
rub hard, the surface may be damaged.

The area with a mirror-like finish is
the area that is
.

THE BYPASS TRAY PAPER FEED ROLLER
If misfeeds occur frequently when feeding envelopes or other thick paper from the bypass tray, wipe the paper feed
roller at the feed slot of the bypass tray with a soft, clean cloth moistened with alcohol or water.

Bypass tray paper feed roller

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Chapter 8

PERIPHERAL DEVICES AND SUPPLIES

Optional equipments and supplies are explained in this chapter. To purchase optional equipment and supplies
contact your SHARP service center.

PERIPHERAL DEVICES
FINISHER (MX-FN13) See page 140.
500-SHEET PAPER FEED UNIT (MX-DE10) See page 141.
2 x 500-SHEET PAPER FEED UNIT (MX-DE11) See page 141.
HIGH STAND (MX-DS11)
LOW STAND (MX-DS12)
RIGHT TRAY (MX-TE10)
When a finisher (MX-FN13) is installed, an output tray can be added on the right side.
JOB SEPARATOR TRAY KIT (MX-TR11)
This enables separation of output locations by mode (copy, printer, etc.).
PRINTER EXPANSION KIT (MX-PB12)
This allows the machine to be used as a network printer.
APPLICATION INTEGRATION MODULE KIT (MX-AMX1)*1
The application integration module can be used in combination with the network scanner function to attach
metadata to a scanned image file before it is transmitted.
MACRO FONT FLASH ROM KIT (AR-PF2)
Fonts and forms can be downloaded and stored.
PS3 EXPANSION KIT (MX-PB12)*2
This kit offers PostScript 3 compatibility.
BARCODE FONT KIT (AR-PF1)*2
This font set adds barcode printing capability.
NETWORK SCANNER EXPANSION KIT (MX-NSX1)*3
This allows the machine to be used as a network scanner.
FACSIMILE EXPANSION KIT (AR-FX7)
This allows the machine can be used as a facsimile machine.
8MB FAX MEMORY (AR-MM9)
Image memory can be expanded by installing the optional fax expansion memory.
256MB EXPANSION MEMORY BOARD (AR-SM5)
512MB EXPANSION MEMORY BOARD (AR-SM6)
Additional memory can be installed in the machine. There are two DIMM slots in this machine, and the memory
can be expanded to a maximum of 1056 MB.
*1 Requires installation of the NETWORK SCANNER EXPANSION KIT (MX-NSX1).
*2 Requires installation of the PRINTER EXPANSION KIT (MX-PB12).
*3 Requires installation of the PRINTER EXPANSION KIT (MX-PB12), and 128MB or more of memory must be
extended.

Note

A commercial 64/128/256/512MB (the 168 pin SDRAM DIMM) memory module can be used to expand memory
in this unit. For more information, consult your SHARP service center.

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PERIPHERAL DEVICES AND SUPPLIES

FINISHER (MX-FN13)
The finisher is equipped with the offset function, which offsets each set of output from the previous set.
In addition, each set of sorted output can be stapled.

Part names
The following parts can be accessed when the finisher is open.
(1)

(2)

(4)

(3)
(1)

(3)

Offset tray
Stapled and offset output is delivered to this tray.
The tray is slidable. Extend the tray for large output
(11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, A3, A4R, B4 sizes).

(2)

Front cover
Open this cover to remove a paper misfeed, replace
staples, remove a staple jam, or remove the punch
scrap case.

(4)

Lever
Use this to move the finisher in order to remove a
paper misfeed, replace staples, or remove a staple
jam.

(5)

Staple case
This holds the staple cartridge. Pull the case out to
replace the staple cartridge or remove a staple jam.

(5)

Staple case release lever
Use this to remove the staple case.

Specifications
MX-FN13
Tray capacity
Paper size

500 sheets (250 sheets for sizes larger than 8-1/2" x 11"R (A4R))
Size

5-1/2" x 8-1/2" to 11" x 17" (A6R to A3)

Weight

15 lbs. to 54 lbs. (56 g/m2 to 200 g/m2)

Offset

1-3/16" (30 mm) (Offset Tray)

Paper sizes that can be
stapled

11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R (A3, B4, A4, A4R, B5,
B5R)

Stapling capacity

8-1/2" x 11", 8-1/2" x 11"R, A4, A4R, B5, B5R:
50 sheets (21 lbs. (80 g/m2))
11" x 17", 8-1/2" x 14", 8-1/2" x 13", A3, B4:
30 sheets (21 lbs. (80 g/m2))

Power supply

Drawn from the machine

Weight

Approx. 31.8 lbs. (14.4 kg)

Dimensions

18-37/64" (W) x 18-5/32" (D) x 7-27/32" (H) (472 mm (W) x 461 mm (D) x 199 mm (H))
(Normal)
24-3/8" (W) x 18-5/32" (D) x 7-27/32" (H) (619 mm (W) x 461 mm (D) x 199 mm (H))
(Tray extended)

Note

140

• As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification
changes for product improvement without prior notice. The performance specification figures indicated are
nominal values of production units and there may be some deviations from these values in individual units.
• Use caution when you turn on the power and when printing is taking place, as the offset tray may move up and
down.

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PERIPHERAL DEVICES AND SUPPLIES

500-SHEET PAPER FEED UNIT/
2 x 500-SHEET PAPER FEED UNIT
These paper feed units provide the convenience of increased paper capacity for the machine and a greater choice of
paper sizes readily available for copying.
The MX-DE10 contains one 500-sheet paper tray and the MX-DE11 contains two 500-sheet paper trays.

Part names
500-SHEET PAPER FEED UNIT
(MX-DE10)

2x500-SHEET PAPER FEED UNIT
(MX-DE11)
Side cover

Side cover

Tray
Tray

Specifications
MX-DE10
Paper
Paper
capacity

MX-DE11

Size

8-1/2" x 11" to 11" x 17" (B5 to A3)

Weight

15 lbs. to 28 lbs. (56 g/m2 to 105 g/m2)

Upper tray 500 sheets
Lower tray

500 sheets
—

500 sheets

Weight

Approx. 15.5 lbs. (7.0 kg)

Approx. 29.2 lbs. (13.2 kg)

Dimensions

23-15/32" (W) x 19-39/64" (D) x 4-1/64" (H)
(596 mm (W) x 498 mm (D) x 102 mm (H))

23-15/32" (W) x 19-39/64" (D) x 7-61/64" (H)
(596 mm (W) x 498 mm(D) x 202 mm(H))

Power supply

Drawn from the machine

Note

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification
changes for product improvement without prior notice. The performance specification figures indicated are
nominal values of production units and there may be some deviations from these values in individual units.

141

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STORAGE OF SUPPLIES
Standard supplies for this product that are to be replaced by the user are paper and the toner cartridge.

For best copying results, be sure to use only SHARP Genuine Supplies which are designed, engineered
and tested to maximize the life and performance of SHARP copiers. Look for the Genuine Supplies label
on the toner package.

GENUINE SUPPLIES

PROPER STORAGE
Store the supplies in a location that is:
• clean and dry,
• at a stable temperature,
• not exposed to direct sunlight.

Store paper in the wrapper and lying flat.
Paper stored out of the wrapper or in packages
standing on end may curl or get damp, resulting in
paper misfeeds.

Supply and Consumables
The supply of spare parts for a repair of the appliance is guaranteed for at least 7 years following the termination
of production. Spare parts are those parts of the apparatus which may break down within the scope of the ordinary
use of the product - whereas those parts which normally exceed the life of the product are not to be considered as
spare parts. Consumables too, are available for 7 years following the termination of production.

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Chapter 9

APPENDIX

SPECIFICATIONS
Model

MX-M260

MX-M310

Type

Digital Multifunction System, Desktop

Photoconductive type

OPC drum

Document glass type

Fixed

Copy system

Dry, electrostatic transfer

Originals

Sheets, bound documents

Originals size

Max. 11" x 17" (A3)

Copy size

Max. 11" x 17" (A3)
Min. 5-1/2" x 8-1/2" (A6)
Image loss: Max. 5/32" (4 mm) (leading and trailing edges)
Max. 11/64" (6 mm) (along other edges in total)

Copying speed
(one-sided copying at
100% copy ratio)

14 copies/min. 11" x 17"
16 copies/min. 8-1/2" x 14"
18 copies/min. 8-1/2" x 11"R
26 copies/min. 8-1/2" x 11"
26 copies/min. 5-1/2" x 8-1/2"

Continuous copy

Max. 999 copies; subtractive counter

First-copy time*1

Approx. 4.8 sec.
(When 8-1/2" x 11" (A4) size paper is fed
horizontally from tray1)

Approx. 4.5 sec.
(When 8-1/2" x 11" (A4) size paper is fed
horizontally from tray1)

Warm-up time*2

Approx. 23 sec.

Approx. 25 sec.

Copy ratio

Variable: 25% to 400%, in 1% increments (total 376 steps)
Fixed preset: 25%, 50%, 64%, 77%, 100%, 121%, 129%, 200%, 400%

Exposure system

Document glass: Moving optical source, slit exposure (stationary platen) with
automatic exposure function
RSPF:
Moving original

Paper feed

Two automatic feeding paper trays (500 sheets x 2) + bypass tray (100 sheets)

Fusing system

Heat rollers

Developer system

Magnetic brush development

Light source

Xenon lamp

Resolution

Scan: 400 x 600 dpi

Gradation

Scanning: 256 levels
Printing: Equivalent to 256 levels

Power supply

AC 120V±10%, 60 Hz, 12A

Power consumption

Max. 1.45 kW

Overall dimensions

42-3/4" (W) x 24-23/32" (D) (1086 mm (W) x 628 mm (D))

Weight

Approx. 113.6 lbs. (51.5 kg) (Not includes toner cartridge)

17 copies/min. 11" x 17"
20 copies/min. 8-1/2" x 14"
24 copies/min. 8-1/2" x 11"R
31 copies/min. 8-1/2" x 11"
31 copies/min. 5-1/2" x 8-1/2"

Output: 600 x 600 dpi

143

09.fm

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APPENDIX

Dimensions

24-17/32" (W) x 24-23/32" (D) x 31-1/64" (H)
(623 mm (W) x 628 mm (D) x 788 mm (H))

Operating conditions

Temperature: 59°F to 86°F (15°C to 30°C), Humidity: 20% to 85%

Noise level

Sound Power Level LwA(1B=10dB)
Copying: 6.3[B] (MX-M260)
Copying: 6.3[B] (MX-M310)
Standby: 3.1[B] (MX-M260, MX-M310)
Sound Pressure Level LpA (bystander positions)
Copying: 50[dB(A)] (MX-M260)
Copying: 49[dB(A)] (MX-M310)
Standby: 16[dB(A)] (MX-M260, MX-M310)
Sound Pressure Level LpA (operator position)
Copying: 49[dB(A)] (MX-M260)
Copying: 49[dB(A)] (MX-M310)
Standby: 17[dB(A)] (MX-M260)
Standby: 17[dB(A)] (MX-M310)
Noise emission measurement in accordance with ISO 7779.

Emission concentration
(measured according to
RAL-UZ62: Editon Jan.
2002)

Ozone: 0.02 mg/m3 or less
Dust:
0.075 mg/m3 or less
Styrene: 0.07 mg/m3 or less

*1 First copy time is measured with original on the document glass in full ready condition with fuser at operating temperature and
mirror motor at operating speed, actual time may vary based on environment conditions.
*2 The warm-up time may vary depending on the power-supply voltage, ambient temperature, and other operating conditions.

Reversing single pass feeder (RSPF)
Weight
Acceptable
original

Size
Capacity

Detectable original sizes
Weight
Dimensions

9 lbs. to 34 lbs. (35 g/m2 to 128 g/m2) (14 lbs. to 28 lbs. (52 g/m2 to 105 g/m2) for
two-sided original)
5-1/2" x 8-1/2" to 11" x 17"
Up to 100 sheets* (Thickness 33/64" (13 mm) and below)
5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17"
(A4, A3)
16.4 lbs. (7.4 kg)
23-1/16" (W) x 19-31/64" (D) x 7-23/64" (H)
(586 mm (W) x 495 mm (D) x 187 mm (H))

* When paper weight is 24 lbs. (90 g/m2).

Note

144

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification
changes for product improvement without prior notice. The performance specification figures indicated are
nominal values of production units. There may be some deviations from these values in individual units.

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SPECIFICATIONS FOR NETWORK
SCANNER
Maximum original size

11" x 17" or A3

Optical resolution

400dpi

Output resolution

200, 300, 600dpi

Output modes

1bit/pixel

Halftone processing

Error dispersion (200/300/600dpi)

File format

File type: TIFF/PDF
Compression mode: MH (G3)/MMR (G4)/NONE

File creation method

One file for all pages/One file per each 1 to 6 pages

Two-sided originals

Possible (when an RSPF is installed)

Scan destinations

Scan to FTP, Scan to Desktop, Scan to E-mail

Web browser

Internet Explorer 6.0 or later (Windows), Netscape Navigator 7.0
or later, Safari 1.2 or later (Macintosh)

Management system

Uses built-in Web server

Network protocol

TCP/IP, SMTP, LDAP, FTP

Supported mail system

Mail servers supporting SMTP

LAN connectivity

10Base-T/100Base-TX

Number of destinations

200 maximum

Number of destinations for Scan To E-mail
broadcast transmission

100 maximum*

* Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number
of destinations (normally 200) that can be stored.
Some discrepancies may exist in the illustrations and content due to improvements to the machine.

Scanning margins
When scanning an original, the area indicated in the
following diagram cannot be scanned.

Approx. 0.1" (2.5mm)

Scanning
margins

Area that can
be scanned

Scan size
setting

Approx. 0.1" (2.5mm)

Scan size
setting

145

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MATERIAL SAFETY DATA SHEET

Page : 1/4

Date Issued : Jun. 1, 2009
MSDS No. F-01791

1.PRODUCT AND COMPANY IDENTIFICATION
Product Name
: MX-312NT / MX-312GT / MX-312AT / MX-312BT / MX-312FT / MX-312JT
MX-313JT / MX-314JTK ( Black Toner )
Supplier Identification : Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Local suppliers are listed below. Please contact the nearest supplier for additional information.
Area
(Country)
(Name and Telephone Number)
U.S.A.
Sharp Electronics Corporation
Sharp Plaza, Mahwah, NJ
Telephone number for information
: 1-800-237-4277
North
Emergency telephone number
: 1-800-255-3924
America
Canada
Sharp Electronics of Canada Ltd.
Telephone number for information
: 905-890-2100
Emergency telephone number
: 1-800-255-3924
Australia
Sharp Corporation of Australia PTY. Ltd.
Oceania
No1 Huntingwood Drive Huntingwood Blacktown N.S.W.
Telephone number for information
: 1300-13-50-22
Germany
Sharp Electronics (Europe) GMBH
Sonninstrasse 3, 20097 Hamburg
Telephone number to access MSDS
: 040-2376-2185
For more information
: 040-2376-2613
United
Sharp Electronics (U. K.) Ltd.
Kingdom
Telephone number for information
: 08705-274-277
France
Sharp Electronics France S.A.
Telephone number for information
: 01-49-90-34-00
Austria
Sharp Electronics GMBH
Telephone number for information
: 01-727-19-0
Europe
Italy
Sharp Electronics (Italy) S.P.A.
Telephone number for information
: 02895951
Spain
Sharp Electronics (Espana) S.A.
Telephone number for information
: 93-581-97-00
Netherlands
Sharp Electronics Benelux B.V.
Telephone number for information
: 30-6359500
Sweden
Sharp Electronics Nordic AB
Telephone number for information
: 08-634-36-00
Switzerland
Sharp Electronics(Schweiz)AG
Telephone number for information
: 01-846-6111
U.A.E.
Sharp Middle East FZE
Middle
P.O.Box 17115 Jebel Ali, Dubai
East
Telephone number for information
: 04-815311

2.COMPOSITION / INFORMATION ON INGREDIENTS
Substance[ ]
Preparation[X]
Ingredient
CAS No.
Proportion
OSHA PEL
Styrene-Acrylate
Confidential
80-90%
Not listed
copolymer
Carbon black
1333-86-4
5-10%
3.5mg/m3
Not listed
Polyethylene
Confidential
1-5%
Not listed
Polypropylene
Confidential
1-5%
0.1-1%
Not listed
Charge control agent Confidential
0.1-1%
80 mg/m3
Amorphous silica
68611-44-9
1-5%
Not listed
Iron Oxide
1309-38-2

146

ACGIH TLV
Not listed

MAK-TWA
Not listed

3.5mg/m3
Not listed
Not listed
Not listed
2mg/m3
Not listed

Not listed
Not listed
Not listed
Not listed
Not listed
Not listed

NOHSC-TWA
Not listed
3mg/m3
Not listed
Not listed
Not listed
Not listed
Not listed

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MATERIAL SAFETY DATA SHEET

Page : 2/4

Date Issued : Jun. 1, 2009
MSDS No. F-01791

3.HAZARDS IDENTIFICATION
Most Important Hazards and Effects of the Products
Human Health Effects : There are no anticipated carcinogenic effects from exposure based on animal tests
performed using toner. When used as intended according to instructions, studies do not
indicate any symptoms of fibrosis will occur.
Environmental Effects : Not toxic to aquatic organisms
[Estimated from the other product containing similar material]
Specific Hazards
: Dust explosion (like most finely divided organic powders)
Directive 1999/45/EC(Europe) : Not classified as dangerous
4.FIRST-AID MEASURES
Route(s) of Entry : Inhalation?
Skin?
Ingestion?
Yes
No
Possible but very unusual.
Inhalation
: Remove to fresh air. If symptoms occur, consult medical personnel.
Skin Contact : Wash with soap and water for 15 minutes or until particle is removed.
If irritation does occur, consult medical personnel.
Eye Contact : Flush eyes immediately with water for 15 minutes. If irritation does occur, consult medical personnel.
Ingestion
: Rinse with water and drink several glasses of water. If irritation or discomfort does occur, consult
medical personnel.

5.FIRE-FIGHTING MEASURES
Extinguishing Media
: Water, CO2, foam and dry chemicals
Special Fire Fighting Procedures : None
Fire and Explosion Hazards
: Toner material, like most finely divided organic powders, may form an explosive
mixture.
6.ACCIDENTAL RELEASE MEASURES
Personal Precautions
: None
Environmental Precautions
: None
Methods for Cleaning Up
: Wipe off with paper or cloth. Do not use vacuum cleaner when a large amount is
released. It, like most finely divided organic powders, is capable of creating a
dust explosion.
7.HANDLING AND STORAGE
Handling
Technical Measures
: None
Precautions
: None
Safe Handling Advice : Use of a dust mask is recommended when handling a large quantity of toner or during long
term exposure, as with any non-toxic dust. Try not to disperse the particles.
Storage
Technical Measures
: None
Storage Conditions
: Keep container closed and Store in a cool and dry place.
Keep out of the reach of children.
Incompatible Products : None
8.EXPOSURE CONTROLS / PERSONAL PROTECTION
Engineering Measures
Ventilation
: Not required under intended use.
Exposure Limit Values
OSHA-PEL(USA)
: 15mg/m3 (Total Dust), 5mg/m3 (Respirable Dust)
ACGIH-TLV(USA)
: 10mg/m3 (Total Dust), 3mg/m3 (Respirable Dust)

147

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MATERIAL SAFETY DATA SHEET

Page : 3/4

Date Issued : Jun. 1, 2009
MSDS No. F-01791
Personal Protective Equipment
Respiratory Protection
Hand Protection
Eye Protection
Skin Protection
Other Protective Equipment

: Not required under intended use.
: Not required under intended use.
: Not required under intended use.
: Not required under intended use.
: Use of a dust mask and goggles are recommended when handling a large
quantity of toner or during long term exposure, as with any non-toxic dust.

9.PHYSICAL AND CHEMICAL PROPERTIES
Appearance
Physical State : Solid
Form : Powder
Color : Black
Odor : odorless
Ph
: Not applicable
Boiling / Melting Point
: Not applicable
Softening Point(°C)
: 100 - 130
Flash Point(°C)
: Not applicable
lgnition Point(°C )
: > 350
Explosion Properties
: No data
Density(g/cm³)
: 1.1 (bulk density : approx. 0.35)
Solubility in Water
: Negligible
10.STABILITY AND REACTIVITY
Stability
: Stable
Hazardous Reactions
: Dust explosion, like most finely divided organic powders.
Conditions to Avoid
: Electric discharge, throwing into fire.
Materials to Avoid
: Oxidizing Materials
Hazardous Decomposition Products : CO, CO2 and NOX
Further Information
: None Dermal
11.TOXICOLOGICAL INFORMATION
Acute Toxicity
Ingestion(oral)
: LD50 > 2000mg/kg (Rats) [Estimated from the other product containing similar material]
Inhalation
: LC50 > 5.0mg/L (Rats) [Estimated from the other product containing similar material]
Eye irritation
: Not an irritant (Rabbits) [Estimated from the other product containing similar material]
Skin irritation
: Not an irritant (Rabbits) [Estimated from the other product containing similar material]
Skin sensitizer
: No sensitization[Estimated from the other product containing similar material]
Mutagenicity
: Negative (Ames Test) [Estimated from the other product containing similar material]
Carcinogenicity : In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human
carcinogen). This classification is given to chemicals for which there is inadequate human
evidence, but sufficient animal evidence on which to base an opinion of carcinogenicity. The
classification is based upon the development of lung tumors in rats receiving chronic inhalation
exposures to free carbon black at levels that induce particle overload of the lung. Studies
performed in animal models other than rats did not show any association between carbon black
and lung tumors. Moreover, a two-year cancer bioassay using a typical toner preparation, where
carbon black is bound in a resin matrix, demonstrated no association between toner exposure
and tumor development in rats.
Chronic Effect
: In a study in rats of chronic inhalation exposure to a typical toner, a mild to moderate degree of
lung fibrosis was observed in 92% of the rats in the high concentration (16mg/m3) exposure
group, and a minimal to mild degree of fibrosis was noted in 22% of the animals in the middle
(4mg/m3) exposure group, but no pulmonary change was reported in the lowest (1mg/m3)
exposure group, the most relevant level to potential human exposures.

148

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MATERIAL SAFETY DATA SHEET

Page : 4/4

Date Issued : Jun. 1, 2009
MSDS No. F-01791

12.ECOLOGICAL INFORMATION
Ecotoxicity
On available data, toner is not harmful to aquatic organisms
13.DISPOSAL CONSIDERATIONS
Waste from Residues
: Waste material may be dumped or incinerated under conditions which meet all federal,
state and local environmental regulations.
Contaminated Packaging : Waste may be disposed or incinerated under conditions which meet all federal, state
and local environmental regulations.
14.TRANSPORT INFORMATION
UN Classification
: None
Not classified as hazardous for transport.
15.REGULATORY INFORMATION
US Information
TSCA(Toxic Substances Control Act) :
All chemical substances in this product comply with all applicable rules or order under TSCA.
SARA(Superfund Amendments and Reauthorization Act) Title III
302 Extreme Hazardous Substance : None
311/312 Hazard Classification
: None
EU Information
1999/45/EC and 67/548/EEC
Symbol & Indication
: Not required
R-Phrase
: Not required
76/769/EEC
: All chemical substances in this product comply with all applicable rules or
order under 76/769/EEC.
16.OTHER INFORMATION
NFPA Rating (USA)
: Health=1
Flammability=1
Reactivity=0
WHMIS Legislation (Canada) : This product is not a controlled product.
References
IARC(1996) : IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65,
Printing Process And Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261
H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow, U.Mohr,
S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats.
Fundamental and Applied Toxicology 17, pp.280-299.
The information on this data sheet represents our current data and best opinion as to the proper use in handling of this
product under normal conditions. However, all materials may present unknown hazards and should be used with
caution. Although certain hazards are described herein, we do not guarantee that these are the only hazards which
exist.

149

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MATERIAL SAFETY DATA SHEET

Page : 1/4

Date Issued : Jun. 1, 2009
MSDS No㧚F-31791

1.PRODUCT AND COMPANY IDENTIFICATION
Product Name
: MX-312NV / MX-312GV / MX-312AV / MX-312FV / MX-312JV (Black Developer)
Supplier Identification : Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Local suppliers are listed below. Please contact the nearest supplier for additional information.
Area
(Country)
(Name and Telephone Number)
U.S.A.
Sharp Electronics Corporation
Sharp Plaza, Mahwah, NJ
Telephone number for information
: 1-800-237-4277
North
Emergency telephone number
: 1-800-255-3924
America
Canada
Sharp Electronics of Canada Ltd.
Telephone number for information
: 905-890-2100
Emergency telephone number
: 1-800-255-3924
Australia
Sharp Corporation of Australia PTY. Ltd.
Oceania
No1 Huntingwood Drive Huntingwood Blacktown N.S.W.
Telephone number for information
: 1300-13-50-22
Germany
Sharp Electronics (Europe) GMBH
Sonninstrasse 3, 20097 Hamburg
Telephone number to access MSDS
: 040-2376-2185
For more information
: 040-2376-2613
United
Sharp Electronics (U. K.) Ltd.
Kingdom
Telephone number for information
: 08705-274-277
France
Sharp Electronics France S.A.
Telephone number for information
: 01-49-90-34-00
Austria
Sharp Electronics GMBH
Telephone number for information
: 01-727-19-0
Europe
Italy
Sharp Electronics (Italy) S.P.A.
Telephone number for information
: 02895951
Spain
Sharp Electronics (Espana) S.A.
Telephone number for information
: 93-581-97-00
Netherlands
Sharp Electronics Benelux B.V.
Telephone number for information
: 30-6359500
Sweden
Sharp Electronics Nordic AB
Telephone number for information
: 08-634-36-00
Switzerland
Sharp Electronics(Schweiz)AG
Telephone number for information
: 01-846-6111
U.A.E.
Sharp Middle East FZE
Middle
P.O.Box 17115 Jebel Ali, Dubai
East
Telephone number for information
: 04-815311

2.COMPOSITION / INFORMATION ON INGREDIENTS
Substance[ ]
Preparation[X]

150

Ingredient
Iron powder
Silicone resin

CAS No.
7439-89-6
Confidential

Styrene-Acrylate
copolymer
Carbon black

Confidential
1333-86-4

Proportion
>90%
1-5%

OSHA PEL
Not listed
Not listed

ACGIH TLV
Not listed
Not listed

MAK-TWA
Not listed
Not listed

NOHSC-TWA
Not listed
Not listed

5-10%

Not listed

0.1-1%

3.5mg/m3

Not listed

3mg/m3

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MATERIAL SAFETY DATA SHEET

Page : 2/4

Date Issued : Jun. 1, 2009
MSDS No㧚F-31791

Skin?
No

Ingestion?
Possible but very unusual.

Inhalation
: Remove to fresh air. If symptoms occur, consult medical personnel.
Skin Contact : Wash with soap and water for 15 minutes or until particle is removed.
If irritation does occur, consult medical personnel.
Eye Contact : Flush eyes immediately with water for 15 minutes. If irritation does occur, consult medical personnel.
Ingestion
: Rinse with water and drink several glasses of water. If irritation or discomfort does occur, consult
medical personnel.

151

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MATERIAL SAFETY DATA SHEET

Page : 3/4

Date Issued : Jun. 1, 2009
MSDS No㧚F-31791

8.EXPOSURE CONTROLS / PERSONAL PROTECTION
Engineering Measures
Ventilation
: Not required under intended use.
Exposure Limit Values
OSHA-PEL(USA)
: 15mg/m3 (Total Dust) , 5mg/m3 (Respirable Dust)
ACGIH-TLV(USA)
: 10mg/m3 (Total Dust) ,3mg/m3 (Respirable Dust)
Personal Protective Equipment
Respiratory Protection
: Not required when used as intended in Sharp equipment.
Hand Protection
: Not required when used as intended in Sharp equipment.
Eye Protection
: Not required when used as intended in Sharp equipment.
Skin Protection
: Not required when used as intended in Sharp equipment.
Other Protective Equipment
: Use of a dust mask and goggles are recommended when handling a large
quantity of toner or during long term exposure, as with any non-toxic dust.
9.PHYSICAL AND CHEMICAL PROPERTIES
Appearance
Physical State : Solid
Form : Powder
Color : Black
Odor : odorless
Ph
: Not applicable
Boiling / Melting Point
: Not applicable
Flash Point(°C)
: Not applicable
lgnition Point(°C )
: No data
Explosion Properties
: No data
Density(g/cm³)
: Approx.5.0 (bulk density : Approx. 2.0)
Solubility in Water
: Negligible
10.STABILITY AND REACTIVITY
Stability
: Stable
Hazardous Reactions
: Dust explosion, like most finely divided organic powders.
Conditions to Avoid
: Electric discharge, throwing into fire.
Materials to Avoid
: Oxidizing Materials
Hazardous Decomposition Products : CO, CO2 and NOX
Further Information
: None
11.TOXICOLOGICAL INFORMATION
Acute Toxicity
Ingestion(oral)
: LD50 > 2000mg/kg (Rats) [Estimated from the other product containing similar material]
Inhalation
: No Data
Eye irritation
: No Data
Skin irritation
: Not an irritant [Estimated from the other product containing similar material]
Skin sensitizer
: No sensitization [Estimated from the other product containing similar material]
Mutagenicity
: Negative (Ames Test) [Estimated from the other product containing similar material]
Carcinogenicity
: In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human
carcinogen). This classification is given to chemicals for which there is inadequate human
evidence, but sufficient animal evidence on which to base an opinion of carcinogenicity. The
classification is based upon the development of lung tumors in rats receiving chronic inhalation
exposures to free carbon black at levels that induce particle overload of the lung. Studies
performed in animal models other than rats did not show any association between carbon black
and lung tumors. Moreover, a two-year cancer bioassay using a typical toner preparation ,
where carbon black is bound in a resin matrix, demonstrated no association between toner
exposure and tumor development in rats.

152

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MATERIAL SAFETY DATA SHEET

Chronic Effect

Page : 4/4

Date Issued : Jun. 1, 2009
MSDS No㧚F-31791
: In a study in rats of chronic inhalation exposure to a typical toner, a mild to moderate degree
of lung fibrosis was observed in 92% of the rats in the high concentration (16mg/m3) exposure
group, and a minimal to mild degree of fibrosis was noted in 22% of the animals in the middle
(4mg/m3) exposure group, but no pulmonary change was reported in the lowest (1mg/m3)
exposure group, the most relevant level to potential human exposures.

12.ECOLOGICAL INFORMATION
Ecotoxicity
On available data, toner is not harmful to aquatic organisms.

13.DISPOSAL CONSIDERATIONS
Waste from Residues
: Waste material may be dumped or incinerated under conditions which meet all federal,
state and local environmental regulations.
Contaminated Packaging : Waste may be disposed or incinerated under conditions which meet all federal, state
and local environmental regulations.
14.TRANSPORT INFORMATION
UN Classification
: None
Not classified as hazardous for transport.
15.REGULATORY INFORMATION
US Information
TSCA(Toxic Substances Control Act) :
All chemical substances in this product comply with all applicable rules or order under TSCA.
SARA(Superfund Amendments and Reauthorization Act) Title III
302 Extreme Hazardous Substance : None
311/312 Hazard Classification
: None
EU Information
1999/45/EC and 67/548/EEC
Symbol & Indication
: Not required
R-Phrase
: Not required
76/769/EEC
: All chemical substances in this product comply with all applicable rules or
order under 76/769/EEC.
16.OTHER INFORMATION
NFPA Rating (USA)
: Health=1
Flammability=1
Reactivity=0
WHMIS Legislation (Canada) : This product is not a controlled product.
References
IARC(1996) : IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol. 65,
Printing Process And Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261
H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow, U.Mohr,
S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats.
Fundamental and Applied Toxicology 17, pp.280-299.
The information on this data sheet represents our current data and best opinion as to the proper use in handling of this
product under normal conditions. However, all materials may present unknown hazards and should be used with
caution. Although certain hazards are described herein, we do not guarantee that these are the only hazards which
exist.

153

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INDEX
Symbols
[#/P] key .......................................................11, 93, 94
2-8
2 x 500-sheet paper feed unit ................132, 139, 141
256MB expansion memory board ..........................139
[2-SIDED COPY] key ...................................22, 28, 29
500-sheet paper feed unit ......................132, 139, 141
512MB expansion memory board ..........................139
8MB fax memory ......................................................39
A
ABCDEF configuration .............................................92
About the web page .................................................57
Accessing web pages ..............................................56
Account control ......................................................103
Account number .......................................................95
Address book screen ...............................................71
Adjusting the exposure.............................................30
Administrator password....................................96, 109
Administrator setting list ...........................................99
Administrator settings...............................................96
- Account control ...............................................103
- Change administrator password .....................109
- Copy settings ..................................................110
- Device control .................................................107
- Energy save ....................................................105
- Operation settings...........................................106
- Print settings ...................................................111
- Product key .....................................................109
- Scanner settings .............................................115
Audting mode ...........................................................95
[AUTO IMAGE] key ..................................................31
Auto tray switching ...................................................92
Automatic ratio selection ..........................................31
Automatic two-sided copying
- Document glass ...............................................28
- RSPF ................................................................29
AZERTY configuration .............................................92
B
B/W reverse copy.....................................................51
[B/W REVERSE] key..........................................40, 51
Barcode font kit ......................................................139
Basic settings for network scanning.........................58
Basic transmission method ......................................72
[BINDING CHANGE] key .........................................28
Bypass feed .............................................................27
Bypass tray ........................................10, 27, 129, 138
Bypass tray extension ........................................10, 19
[BYPASS TRAY] key................................................21
Bypass tray paper feed roller .................................138
Bypass tray paper guides.........................................10
C
Card shot..................................................................52
[CARD SHOT] key .............................................40, 52
Canceling an e-mail/FTP transmission ....................83
Cautions on handling the machine.............................5
Cautions on using the machine..................................4

154

Center tray ........................................................ 9, 131
Center tray counter function .................................... 25
Change administrator password ........................... 109
Changing a tray's paper tray
and paper size settings ........................................... 20
Changing the send settings..................................... 82
Checking the IP address ......................................... 89
Checking the toner quantity .................................. 137
Cleaning the machine
- Bypass tray paper feed roller ......................... 138
- Document glass ............................................. 137
- RSPF.............................................................. 137
[CLEAR ALL] key .............................................. 11, 15
CLEAR key.................................................. 11, 23, 24
Clock ....................................................................... 90
Color paper ............................................................. 16
Configuring DNS server settings ............................. 59
Configuring LDAP server settings ........................... 60
Configuring SMTP server settings........................... 59
Copy finishing functions
- Group copy....................................................... 36
- Offset function .................................................. 36
- Sort copy .......................................................... 36
- Staple sort ........................................................ 38
[COPY] key ............................................. 22, 134, 137
Copy number display .............................................. 22
Copy ratio display.................................................... 22
[COPY RATIO] key ..................................... 22, 32, 33
Copy settings ........................................................ 110
Cover copy .............................................................. 49
[COVER] key ..................................................... 40, 50
D
[DELETE] key.......................................................... 94
[DETAIL] key ........................................................... 13
Device control ....................................................... 107
Disabling of two-sided printing on
letterhead paper ...................................................... 92
Display contrast................................................. 90, 92
Display message ................................................... 117
Display switching key .............................................. 13
Document feeder cover ..................................... 9, 128
Document feeder tray.................................. 9, 24, 128
Document glass ........................................................ 9
Document transport cover ................................. 9, 128
Document transport cover knob ........................ 9, 128
Dual page copy ....................................................... 44
[DUAL PAGE COPY] key .................................. 40, 44
E
Editing and deleting programmed transmission
destinations ............................................................. 66
Energy save .......................................................... 105
Enlargement key ..................................................... 32
Envelope ........................................................... 16, 17
Erase copy .............................................................. 43
[ERASE] key ..................................................... 40, 43

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Erase mode
- Center erase .....................................................43
- Edge erase........................................................43
- Edge+center erase............................................43
Erase width ..............................................................43
Error message........................................................117
Exit area .............................................................9, 128
Exposure adjustment ...............................................30
Exposure display......................................................22
[EXPOSURE] key...............................................22, 30
Exposure value guidelines .......................................30
Extra image adjust ...................................................27
F
Facsimile expansion kit ..........................................139
[FAX JOB] key..........................................................13
[FAX] key
- DATA indicator ..................................................11
- LINE indicator ...................................................11
Finisher ............................................38, 133, 135, 139
Front cover .........................................9, 129, 130, 134
Fusing unit paper guide....................................10, 130
Fusing unit release lever ..................................10, 130
G
Grayed out ...............................................................12
Group copy...............................................................36
[GROUP] key ...........................................................37
H
Handles ......................................................................9
Heavy paper.............................................................16
How to place the original
- Document glass ................................................23
- RSPF ................................................................24
I
Icon (Job status screen)...........................................13
Important points when inserting paper
in the bypass tray .....................................................19
Important points when selecting an installation site ...4
[INFORMATION] key .............................................127
Initial settings ...........................................................15
[INTERRUPT] key ..............................................11, 35
Interrupting copy ......................................................35
J
[JOB BUILD] key ................................................40, 46
Job build mode...................................................24, 46
Job list ......................................................................13
Job program
- Deleting.............................................................94
- Executing ..........................................................94
- Storing.........................................................92, 93
Job separator tray ..............................................9, 139
[JOB STATUS] key ............................................11, 13
Job status screen .....................................................13
L
Label ........................................................................16
Laser information .......................................................5
Layout ......................................................................47
Letterhead paper..........................................16, 17, 28

List print............................................................. 90, 92
Loading paper ......................................................... 16
Loading paper in the bypass tray ............................ 19
Loading the paper in the paper tray ........................ 18
[LOGOUT] key .................................................. 11, 95
M
Main screen of copy mode ...................................... 22
[MANUAL] key......................................................... 48
Manual ratio selection ............................................. 32
Margin shift copy ..................................................... 42
[MARGIN SHIFT] key ........................................ 40, 42
[MENU] key ............................................................. 32
Message display ..................................................... 22
Metadata delivery (data entry) .................... 84, 85, 86
Metadata fields ........................................................ 88
Misfed original ....................................................... 128
Misfeed in an output tray ....................................... 133
Misfeed in the bypass tray .................................... 129
Misfeed in the center tray ...................................... 131
Misfeed in the fusing area ..................................... 130
Misfeed in the lower paper tray ............................. 132
Misfeed in the machine ......................................... 129
Misfeed in the paper feed area ............................. 129
Misfeed in the upper exit area ............................... 133
Misfeed in the upper paper tray ............................ 131
Misfeed removal
- Bypass tray .................................................... 129
- Center tray ..................................................... 131
- Lower paper tray ............................................ 132
- Machine.......................................................... 129
- Output tray ..................................................... 133
- Right tray........................................................ 132
- RSPF.............................................................. 128
- Upper exit tray................................................ 133
- Upper paper tray ............................................ 131
Misfeed removal guidance .................................... 127
Mixed feeding .......................................................... 26
Mode select keys .................................................... 11
Mode switching key ................................................. 13
Multi shot copy ....................................................... 47
[MULTI SHOT] key ............................................ 40, 47
N
Network scanner expansion kit ............................. 139
Normal copying
- Document glass ............................................... 23
- RSPF................................................................ 24
Number of pages fed through the RSPF ................. 92
Number of pages sent using the network
scanner function ...................................................... 92
Number of sent and received fax pages ................. 92
Number of times the stapler was used .................... 92
Number of two-sided copies.................................... 92
Numeric keys .......................................................... 11
O
Offset function ................................................... 36, 37
Offset tray................................................ 38, 108, 140
Operation panel......................................................... 9
Operation settings ................................................. 106
Optional equipment ............................................... 139

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Orientation of the original (Staple sort) ....................38
Original feed display.................................................22
Original guides ...........................................................9
Original image type
- Photo ................................................................30
- Text ...................................................................30
- Text/photo .........................................................30
Original size ...........................................23, 24, 25, 48
Original size display .................................................22
[ORIGINAL SIZE] key ........................................40, 48
Originals that can be used in the RSPF ...................25
[OUTPUT] key........................................22, 36, 37, 39
Output tray .............................................................133

R
[READ-END] key ................................... 37, 39, 46, 47
Recycled paper ....................................................... 16
Reduction key ......................................................... 32
Reduction/enlargement/zoom ................................. 31
Release roller ........................................................ 128
Replacing the toner cartridge ................................ 134
Restricting use of the network scanner function...... 69
Reversing tray ................................................... 9, 128
Right tray ....................................................... 132, 139
Roller rotating knob ................................. 10, 129, 130
Rotation copying ..................................................... 26
RSPF................................................. 24, 25, 128, 144

P
Pamphlet copy .........................................................45
[PAMPHLET COPY] key ....................................40, 45
Paper........................................................................16
Paper capacity .........................................................16
Paper misfeeds ......................................................121
Paper select display .................................................22
[PAPER SELECT] key .....................21, 22, 23, 24, 27
Paper size ..........................................................16, 20
Paper size card ........................................................18
Paper size display ....................................................22
Paper tray.......................................10, 16, 18, 20, 131
Paper type....................................................16, 20, 21
Paper weight ............................................................16
Part names and functions
- Operation panel ................................................11
Passwords................................................................68
Peripheral devices..................................................139
Photoconductive drum .....................................10, 129
Plain paper ...............................................................16
Points to note when making copies..........................25
Power off ..................................................................14
Power on ..................................................................14
Power outlet ...............................................................4
Power save modes
- Auto power shut-off mode .................................15
- Preheat mode ...................................................15
Power switch ........................................................9, 14
Preset enlargement ratios ........................................32
[PRINT JOB] key......................................................13
[PRINT] key
- DATA indicator ..................................................11
- ONLINE indicator ..............................................11
Print settings ..........................................................111
Printer expansion kit...............................................139
[PRIORITY] key........................................................13
Problems when the network scanner function
is used....................................................................123
Product key ............................................................109
Programming custom index names..........................61
Protecting information programmed in the
web page..................................................................68
PS3 expansion kit ..................................................139

S
[SCAN] key
- DATA indicator ........................................... 11, 72
[SCAN TO] key........................................................ 13
Scanner settings ................................................... 115
Scanning and transmitting a two-sided original....... 76
Scanning settings .................................................... 78
Selecting the file format........................................... 81
Selecting the original image type ............................ 30
Selecting the quality ................................................ 79
Selecting the resolution ........................................... 80
Setting the paper type in the bypass tray
- [PAPER SELECT] key ..................................... 21
- [SYSTEM SETTINGS] key............................... 21
Setting up destination information ........................... 62
Shift direction .......................................................... 42
Side cover ....................................................... 10, 130
Side cover handle ................................................... 10
Sort copy ................................................................. 36
[SORT] key.............................................................. 37
Special modes
- B/W reverse copy............................................. 51
- Card shot.......................................................... 52
- Cover copy ....................................................... 49
- Dual page copy ................................................ 44
- Erase copy ....................................................... 43
- Job build mode................................................. 46
- Margin shift copy .............................................. 42
- Multi shot copy ................................................. 47
- Original size ..................................................... 48
- Pamphlet copy ................................................. 45
[SPECIAL MODES] key .............................. 22, 40, 41
Special papers ........................................................ 26
- Envelope .......................................................... 17
- Letterhead paper.............................................. 17
Specifications ........................................................ 143
Staple cartridge ..................................................... 135
Staple cartridge replacement ................................ 135
Staple case ................................................... 135, 140
Staple jam removal ............................................... 136
Staple sort ............................................................... 38
[STAPLE SORT] key ............................................... 39
Stapling positions .................................................... 38
[START] key ................................................ 11, 23, 24
[STOP/DELETE] key ............................................... 13
Storage of supplies ............................................... 142
[STORE/DELETE] key ...................................... 93, 94

Q
QWERTY configuration............................................92

156

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Storing destinations for scan to desktop ..................64
Storing destinations for scan to e-mail .....................62
Storing destinations for scan to FTP ........................63
Storing groups (Scan to E-mail) ...............................65
Storing the sender information (Scan to E-mail)
Stream feeding mode...............................................24
System settings..................................................90, 96
[SYSTEM SETTINGS] key.....................11, 20, 21, 91
T
Thin paper ................................................................16
Toner cartridge.................................................10, 134
Toner cartridge lock release lever....................10, 134
Total count .................................................90, 92, 137
Total number of copies and printed pages...............92
Touch panel .......................................................11, 12
To the administrator of the machine.......................160
Transmission methods for scan to e-mail ................74
Transparency film.........................................16, 17, 28
Tray number.......................................................16, 20
Tray settings...........................................20, 21, 90, 92
[TRAY SETTINGS] key ......................................20, 21
Troubleshooting .....................................................119
U
Upper exit area.......................................................133
Upper right side cover ......................................10, 133
User authentication ..................................................69
Using the touch panel ..............................................12
W
Warm-up ..................................................................14
X
[X] key ......................................................................34
XY ZOOM copying ...................................................33
[XY ZOOM] key ........................................................33
Y
[Y] key ......................................................................34

157

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INDEX BY PURPOSE
Preparations
Bypass tray, loading paper in...................................19
Initial settings, returning to .......................................15
Paper size, changing................................................20
Paper type, changing ...............................................20
Paper, loading ..........................................................18
Power, turning off .....................................................14
Power, turning on .....................................................14
Making copies
Auditing mode, copying when enabled ....................95
Automatic two-sided copying
- Document glass ................................................28
- RSPF ................................................................29
Bypass tray, copying from........................................27
Copy run, stopping .............................................23, 24
Copying
- Document glass ................................................23
- RSPF ................................................................24
Document glass, copying from.................................23
Enlarging/reducing copies
- Automatic ratio selection ...................................31
- Manual ratio selection .......................................32
- XY zoom copying ..............................................33
Exposure, adjusting..................................................30
Exposure, selecting..................................................30
Image orientation, changing...............................28, 29
Interrupt copying ......................................................35
Mixed feeding...........................................................26
Original image type, selecting ..................................30
Paper size (tray), selecting manually .......................23
RSPF, copying from .................................................24
Special paper, copying on........................................27
Stream feeding mode, using ....................................24
Using convenient copy functions
Black and white reverse copying..............................51
Cover, adding to copies ...........................................49
Dual page copying ...................................................44
Erase copying ..........................................................43
Group copying, using ...............................................36
Large number of originals, copying ..........................46
Margin, creating .......................................................42
Multi shot copying ....................................................47
Offset function, using ...............................................36
Original size, specifying ...........................................48
Pamphlet copying.....................................................45
Selecting finishing functions
- Group copying...................................................36
- Offset function...................................................36
- Sort copying ......................................................36
- Staple sort function ...........................................38
Sort copying, using...................................................36

158

Special modes, using
- B/W reverse copy............................................. 51
- Card shot copy ................................................. 52
- Cover copy ....................................................... 49
- Dual page copy ................................................ 44
- Erase copy ....................................................... 43
- Job build mode................................................. 46
- Margin shift copy .............................................. 42
- Multi shot copy ................................................. 47
- Original size ..................................................... 48
- Pamphlet copy ................................................. 45
Staple sort function, using ....................................... 38
Using network scanenr functions
Accessing web pages ............................................. 56
Basic transmission method ..................................... 72
Canceling an e-mail/FTP transmission.................... 83
Changing the send settings..................................... 82
Checking the IP address ......................................... 89
Configuring DNS server settings ............................. 59
Configuring LDAP server settings ........................... 60
Configuring SMTP server settings........................... 59
Editing and deleting programmed transmission
destinations ............................................................. 66
Programming custom index names......................... 61
Protecting information programmed in the
web page................................................................. 68
Restricting use of the network scanner function...... 69
Scanning and transmitting a two-sided original....... 76
Scanning settings .................................................... 78
Selecting the file format........................................... 81
Selecting the quality ................................................ 79
Selecting the resolution ........................................... 80
Setting up destination information ........................... 62
Storing destinations for scan to desktop ................. 64
Storing destinations for scan to e-mail .................... 62
Storing destinations for scan to FTP ....................... 63
Storing groups (Scan to E-mail) .............................. 65
Storing the sender information (Scan to E-mail) ..... 67
Transmission methods for scan to e-mail................ 74
Transmitting metadata ............................................ 86
Making the machine easier to use
Canceling a job ....................................................... 13
Canceling a job in progress..................................... 13
Date and time, setting ............................................. 92
Deleting a job .......................................................... 13
Display contrast, adjusting ...................................... 92
Job details, displaying ............................................. 13
Job program, deleting ............................................. 94
Job program, executing........................................... 94
Job program, storing ............................................... 93
Keyboard, changing ................................................ 92
Lists, printing ........................................................... 92
Priority, giving to a specified job.............................. 13
System settings, configuring ............................. 90, 96
Total count, displaying ............................................ 92
Trays, configuring settings ...................................... 92

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Configuring the administrator settings
Change administrator password ............................109
Copy settings .........................................................110
Device control ........................................................107
Energy save ...........................................................105
Operation settings ..................................................106
Print settings ..........................................................111
Product key ............................................................109
Scanner settings ....................................................115
Using the administrator settings...............................97
Troubleshooting and maintenance
Cleaning the machine ............................................137
Misfeeds, removing
- Bypass tray .....................................................129
- Center tray ......................................................131
- Lower paper tray .............................................132
- Machine ..........................................................129
- Output tray ......................................................133
- Right tray.........................................................132
- RSPF ..............................................................128
- Upper exit area ...............................................133
- Upper paper tray .............................................131
Staple cartridge, replacing .....................................135
Staple jams, removing............................................136
Toner cartridge, replacing ......................................134
Toner, checking......................................................137
Total count, checking .............................................137
Troubleshooting .....................................................116

159

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Trademark acknowledgments
The following trademarks and registered trademarks are used in conjunction with the machine and its peripheral
devices and accessories.
• Microsoft®, Windows®, Windows® 98, Windows® Me, Windows NT® 4.0, Windows® 2000, Windows® XP,
Windows Server® 2003, Windows Vista®, Windows Server® 2008 and Internet Explorer® are registered
trademarks or trademarks of Microsoft Corporation in the U.S.A. and other countries.
• PostScript is a registered trademark of Adobe Systems Incorporated.
• Macintosh, Mac OS, AppleTalk, EtherTalk and LaserWriter are trademarks of Apple Inc., registered in the U.S. and
other countries.
• Netscape Navigator is a trademark of Netscape Communications Corporation.
• Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and other countries.
• PCL is a registered trademark of the Hewlett-Packard Company.
• IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation.
• Sharpdesk is a trademark of Sharp Corporation.
• All other trademarks and copyrights are the property of their respective owners.
Candid and Taffy are trademarks of Monotype Imaging, Inc. registered in the United States Patent and Trademark Office and may
be registered in certain jurisdictions. CG Omega, CG Times, Garamond Antiqua, Garamond Halbfett, Garamond Kursiv, Garamond
and Halbfett Kursiv are trademarks of Monotype Imaging, Inc. and may be registered in certain jurisdictions. Albertus, Arial,
Coronet, Gill Sans, Joanna and Times New Roman are trademarks of The Monotype Corporation registered in the United States
Patent and Trademark Office and may be registered in certain jurisdictions. Avant Garde, ITC Bookman, Lubalin Graph, Mona Lisa,
Zapf Chancery and Zapf Dingbats are trademarks of International Typeface Corporation registered in the United States Patent and
Trademark Office and may be registered in certain jurisdictions. Clarendon, Eurostile, Helvetica, Optima, Palatino, Stempel
Garamond, Times and Univers are trademarks of Heidelberger Druckmaschinen AG, which may be registered in certain
jurisdictions, exclusively licensed through Linotype Library GmbH, a wholly owned subsidiary of Heidelberger Druckmaschinen AG.
Apple Chancery, Chicago, Geneva, Monaco and New York are trademarks of Apple Computer Inc. and may be registered in certain
jurisdictions. HGGothicB, HGMinchoL, HGPGothicB and HGPMinchoL are trademarks of Ricoh Company, Ltd. and may be
registered in some jurisdictions. Wingdings is a registered trademark of Microsoft Corporation in the United States and other
countries. Marigold and Oxford are trademarks of Arthur Baker and may be registered in some jurisdictions. Antique Olive is a
trademark of Marcel Olive and may be registered in certain jurisdictions. Hoefler Text is a trademark of Johnathan Hoefler and may
be registered in some jurisdictions. ITC is a trademark of International Typeface Corporation registered in the United States Patent
and Trademark Office and may be registered in certain jurisdictions. Agfa is a trademark of the Agfa-Gevaert Group and may be
registered in certain jurisdictions. Intellifont, MicroType and UFST are trademarks of Monotype Imaging, Inc. registered in the
United States Patent and Trademark Office and may be registered in certain jurisdictions. Macintosh and TrueType are trademarks
of Apple Computer Inc. registered in the United States Patent and Trademark Office and other countries. PostScript is a trademark
of Adobe Systems Incorporated and may be registered in some jurisdictions. HP, PCL, FontSmart and LaserJet are trademarks of
Hewlett-Packard Company and may be registered in some jurisdictions. The Type 1 processor resident in Monotype Imaging's
UFST product is under license from Electronics For Imaging, Inc. All other trademarks are the property of their respective owners.

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✂

Information that the administrator of the machine requires is printed
on the back of this page.
(Separate this page from the manual and keep it in a safe place. In
addition, fill in the name of the administrator and the administrator's
contact information in the left hand margin.)

Administrator

Name:

Contact at:

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161

Admin.fm

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TO THE ADMINISTRATOR OF
THE MACHINE
(Separate this page from the manual and keep it in a safe place.)

Factory default passwords
When accessing the system settings, the administrator password is required to log in with administrator
rights. The system settings can be configured in the Web pages as well as on the operation panel. To
access the system settings using the Web pages, a password is also required.

Factory default administrator password
Factory default setting: 00000
Store a new administrator password as soon as the machine is installed.
Once the administrator password has been changed, the new password is required to restore the factory
default password. Take care to remember the new password.

Factory default passwords (Web pages)

Factory default account

Factory default password

User

user

Sharp

Administrator

admin

Sharp

162

✂

There are two factory default accounts: "Administrator" and "User". A person who logs in as an
"Administrator" can configure all settings in the Web pages. In addition, an administrator can restrict
access to other settings by enabling "User" accounts.
The factory default passwords are shown below.

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Memo

２００９年７月６日 月曜日 午後６時５７分

MX-M310.book

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Connectors
Caution:
This connector is only intended for service purposes.
Any connection to this terminal may cause malfunctions
of the copy machine.
Instruction for service technician:
The cable length for the service terminal has to be less
than 10 feet (3 m).
RSPF connector
Finisher connector

USB connector

Cover3.fm

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NOTICE for users in the USA
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE
WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to
assure you, the end-user, of warranty protection, Sharp extends a limited warranty to
each of its authorized dealers and, in turn, requires each of its authorized dealers to
extend its own warranty to you on terms that are no less favorable than those given
to the dealer by Sharp. You should be aware, however, that Sharp does not itself
extend any warranties, either express or implied, directly to you, the end-user, and no
one is authorized to make any representations or warranties on behalf of Sharp.
Specifically, SHARP DOES NOT EXTEND TO YOU, THE END-USER, ANY
EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABILITY,
FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN
CONNECTION WITH THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT. Sharp is not responsible
for any damages or loss, either direct, incidental or consequential, which you, the
end-user, may experience as a result of your purchase or use of the hardware,
software or firmware embodied in or used in conjunction with this Product. Your sole
remedy, in the event that you encounter any difficulties with this Product, is against
the authorized dealer from which you purchased the Product.
MX-M260 Digital Multifunctional System
MX-M310 Digital Multifunctional System
In the event that this authorized dealer does not honor its warranty commitments,
please contact the General Manager, Business Products Group, Sharp Electronics
Corporation, 1 Sharp Plaza, Mahwah, NJ 07495-1163, so that Sharp can try to help
assure complete satisfaction of all the warranty rights to which you are entitled from
the authorized dealer.

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２００９年７月９日 木曜日 午前１０時４３分

MX-M260/MX-M310
OPERATION MANUAL

SHARP ELECTRONICS CORPORATION
1 Sharp Plaza, Mahwah, New Jersey 07495-1163.
www.sharpusa.com

SHARP ELECTRONICS OF CANADA LTD.
335 Britannia Road East, Mississauga, Ontario, L4Z 1W9

This manual has been printed using a vegetable-based soy oil ink
to help protect the environment.

PRINTED IN CHINA
2009G
KS1
TINSE2026QSZZ

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Sharp Mx M260 Owners Manual

TINSE2026QSZZ to the manual 9139e6de-3e91-46b6-a0f8-e5a0d4414d98

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