Sharp ZQ 630 User Manual To The 6fc556c4 4ee4 40be B732 C30ead5ccad8
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SHARR ELECTRONIC ORGANIZER OPERATION MANUAL Getting Started ....................................... .5 Expense.. ............................................... .63 General Operation.. ............................... .17 Features & Utilities for Added Power.....6 9 Time Management.. ............................... .31 Using the Optional Peripherals.. ............. .73 Creating Your Own Database.. .............. .41 Personalizing Your Organizer.. .............. .81 Memo..................................................... Appendices.. .......................................... .89 47 Desk Accessories.. ................................. .51 I Separate the Quick Reference Guide from this manual and keep for reference. I This equipment complies with the requirements of Directive 89/336/EEC as amended by 93/68/EEC. Dieses Gerat entspricht den Anforderungen der EG-Richtlinie 89/336/EWG mit Anderung 93/68/EWG. Ce materiel r&pond aux exigences contenues dans la directive 89/336/CEE modifiee par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijn 89/336/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC med tillreg nr. 93168lEEC. Quest’ apparecchio e conforme ai requisiti della direttiva 89/336/EEC come emendata dalla direttiva 93/68/EEC. H &yKar&oracrn a&t amaxolcpivezat (TZ~S arratT$mS zov oS?$n zqs Eupolralicfl~ Evnxrq< 89/336/EOK, &rw< o tcavovtou6< aur6$ oqtnh7)p~~q~& aa6 qv oh&a 93/68/EOK. Este equipamento obedece as exigencias da directiva 89/336/CEE na sua versa0 corrigida pela directiva 93/68/CEE. Este aparato satisface las exigencias de la Directiva 89/336/CEE modificada por medio de la 93/68/CEE. Denna utrustning uppfyller kraven enligt riktlinjen 89/336/EEC sa som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivet 89/336/EEC i endringen 93/68/EEC. ‘l%ma laite tayttaa direktiivin 89/336/EEC vaatimukset, jota on muutettu direktiivilla 93/68/EEC. * Introduction Congratulations on purchasing the ZQ-63O/ZQ-64Q/ZQ-650 Electronic Organizer. Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference. Some of the accessories described in this manual may not be available at the time you purchase this product. Check with your local SHARP dealer concerning availability. All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers. Note: * The differences between ZQ-630/ZQ-640/Z&650 are memory capacity. Also, the ZQ-650 Organizer has an optical communication terminal (IrDA), while ZQ-630 and ZQ-640 do not. The remainder of the functions are common. * Unless otherwise specified, the text and material in this manual apply to both models. * One of the models described in this manual may not be available in some countries. Some of the accessories described in the manual may be unavailable in some countries. NOTICE SHARP strongly recommends that you keep separate permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause. SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc. The information provided in this manual is subject to change without notice. Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3 Chapter 4 Creating Your Own Database . . . . . . . . . . . . . . . . . . . 41-46 The Tel Application User File Application Customizing the User File Application Caring for the Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Chapter 5 Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47-50 The Memo Application Chapter 1 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16 Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer Chapter 6 Desk Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51-62 The Calc (Calculator) Application The Clock Application Chapter 2 General Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-30 Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date Checking the Memory The TOOLS Menu -the Organizer’s Basic Utilities 2 Chapter 3 Time Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31-40 The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application Chapter 7 Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63-66 The Expense Application The Expense Report Application Chapter 6 Features and Utilities for Added Power I.. 69-72 Copying or Moving Blocks of Text Copying or Moving Entries Special Characters Chapter 9 Using the Optional Peripherals . . . . . . . . . . . . . . . . 73-60 The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to remember when using peripherals Chapter 10 Personalizing Your Organizer . . . . . . . . . . . . . . . . . 81-88 The Start-Up Display Setting the Owner’s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view Appendices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89-93 A. Resetting the Organizer All reset operation B. Battery Replacement General guidelines Replacing the operating batteries C. Specifications Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94-98 Caring for the Organizer The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and troublefree use. * * * 4 Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty. Do not drop the Organizer or subject it to severe impact or extreme force. Bending the Organizer unduly can damage it. Do not use extreme force when pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them. Sharp or hard object can scratch and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag. Clean the Organizer only with a soft, dry cloth. Do not use solvents. I WWlCl Do not carry the Organizer around in your back pocket, as it may break when you sit down. The display is made of glass and is very delicate. Since this product is not waterproof, do not use it or store it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction. Replace the batteries as soon as they become weak (see p.90). Failing to replace weak batteries may result in leakage or lost data. CHAPTER 1 Getting Started This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols. Part Names and Functions Display Shows information, and is used for navigating thevariousfunctions. Numeric keypad Used for operating the calculator and entering numbers in other applications. Application keys Starts appropriate applications. GET@?SEND SYNC [@iiq(A:A][MENU] L- Infrared Transfer (IRDA) For data transfer between two ZQ-650 Organizers via the infrared port. (only ZQ-650 has the function of infrared transfer.) Keyboard For entry of characters and commands. 4-pin cable jack Connects 4 pin Communication Cable for other interfaces, etc. -Reset button initializes and resets the Organizer. Connects the docking Getting the Organizer Up and Running communication. Installing the batteries Opens the Organzier. / Battery replacement switch Locks the battery compartment to prevent access to the batteries 1. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes visible). 2. Slide off the operating batteries cover. 3. Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus (-) polarity, as shown below. For wireless communication with other ZQ-650 Organizers. Operating battery compartment Holds operating battery 4. Replace the cover. 5. Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears). * The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position. The Name Field Setting window appears. Please determinr t h e otxkr that YOU want. to view t.hc First and Lost Namrs Plrase +elect, either ortinn [ 11 nr [ 2 1 J Initializing 4. Press 1 or 2 to select the desired name order. Press [ENTER] when you have finished. The Organizer must be initialized when it is used for the first time. 5. Or you can press [N] to initialize the Organizer rather than to select the Name Field Setting. The LCD Contrast screen then appears. 6. If the display is not clear, press [A] and [v] or [PREV] and [NEXTJ until the display is satisfactory. 7. Press [ENTER] when ready. 1. Press and hold the [ON] key. 2. While holding down the [ON] key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear. Dn CJOU reallr want t o ini tCali?r t.hr orsanizer’s mrmnrr‘[ Et4TEH I Press [lJ] to display the pop-up list, then select DAILY. 8. Enter the number of additional days on which the event will be repeated. An entry can be repeated up to 999 times. In this case, type 4 (together with the original entry, the event will occur on five days). ISiTE: AUG 15, 1998 ‘:.SAT! can be generated by making two different schedule entries and repeating each one. Setting a Schedule alarm A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set. Alarms that have been I set will sound even if the unit is turned off. Enter the following information with an alarm set for one hour in advance: 9. Press [ENTER]. Date July 16, 1998. Time 1:OO - 2:00 pm Description Lunch with Sally Your five-day vacation is now stored. You can confirm that your vacation has been entered by checking the Calendar monthly view. To repeat any entry that has already been stored, select it in Index mode, then precede from step 6 above. 1. Press [NEW] to open a new entry. 2. Enter the Date and then move to the TIME field. 3. Enter the starting time and ending time, each followed by The cursor moves to the alarm time field. Alarm time will automatically be set 15 minutes before the schedule starting time. Events like the second and fourth Thursday of each month 4. Enter the desired alarm. Type 1200 and press [PM]. 35 * If you want to set the alarm 15 minutes before the schedule’s starting time, skip step 4 above and press [2nd] [ALARM]. * Note that the alarm 0 symbol is different from the bell which appears at the bottom of the display to indicate that any alarm already marked as set throughout the Organizer will sound at the designated time. 5. Move to the DESCRIPTION field and typeLunch with Sally. 6. Press [ENTER]. To set an alarm for any entry that has already been stored, display the entry in Edit mode and enter the desired alarm time in the alarm field or press [2nd] [ALARM] to set the alarm 15 minutes before the entry’s starting time. Selecting the Split Screen Mode 1. Press [MENU] in Schedule or To Do application to open Schedule menu or To Do menu. 2. Select SPLIT SCREEN ON. (J indicates that the option is currently set.) The Split Screen function is on and a calendar is shown on the left of the screen if [NEW] is pressed. After pressing [2nd] [I], the Schedule Index of the selected month will be shown. The Schedule application menu _ Selects the Calendar view If the start time of a Schedule entry is before 0:14 and [2nd] [ALARM] are pressed, 0:OO will be set as the alarm time automatically. Clearing a set alarm To clear an alarm that has been set for a Schedule entry, display the entry in Edit mode, then press [2nd] [ALARM]. Split Screen Mode The Split Screen function is available in the Schedule and To Do applications. Once this function is selected, a calendar will be shown on the left of the screen to enable user to choose a schedule date or a due date easily. 36 Uses to enter events that occur regularly, or makes an event that spans a period of time (see p.34) Selects the specific entries for deletion (see p.27) The To Do application The To Do application is a valuable organizational tool to help you meet deadlines and to add structure and efficiency to your work that you set for yourself. This application allows you to organize and track task and objectives, assign them priorities. To help you in this task, entries are identified as TO BE DONE or DONE. 2. Press [NEW]. The To Do entry display opens. Making new entries Entries in the To Do application contain five fields: Description, Due Date, Priority, Done indicator, and category. The~category field, which you can define yourself and assign as you like, can be used to manage tasks according to project, the personnel involved in them, or any other groupings you wish to define. 3. Enter the description of the entry. Type MAKE COMPARISON CHART 4. Skip the DUE DATE field and move to the PRIORITY field. 5. Type 1. 6. Press [ENTER]. Assigning priority to entries In the PRIORITY field you can enter a number (1 - 5), which then indicates the importance of a task or project. Enter the following information: Description Make comparison chart Priority 1 The entry is now stored. 1. Press jT0 DO]. 37 Assigning due dates to entries Checking off completed entries A To Do entry must be given a due date (or month) so the Organizer knows how to classify it and the Calendar knows when it becomes due. The due date can be entered either by typing in the actual date, or by selecting the date from the pop-up calendar and using the arrow keys to select the desired month and day. Once you have reached a target you set for yourself, it is a good idea to check off the entry as completed so that you can concentrate on things still to be done. This operation can be done in the To Do application, which lets you check off a task that you have completed before its due date. Enter the following information: Check off entries in the To Do application. Description Sales report Due Date Sept 10,1998. 1. In the To Do application: Select the entry in Index mode. PREPARE iSEP 12 1 FOR SEND1 tdG ;MkR -,t 1 IPA’Y FUR MUCK IJF iMAR + [ 1 ISALES REPORT ti[31SEND PRICE LIST TO JnHNiMfiR Press [NEW]. 10,199s 247 1997 2431997 2431997 Type Sales Report. 38 Move to the DUE DATE field. Enter the due date in the order of the month, day, year. Type 09101998, or press [ 11, use [PREY and [NEXT] to display September 1998, thenuse[A] [‘I] [+I [,]andtomovetothelOthof the month. 2. Press [Q] [SMBL]. Press [ENTER]. 3. Press [ENTER] to switch to One Data View. At indexview, a ! mark will be displayed beside an overdue entry (ie. an entry for which the due date has passed). * If you mistakenly check off an entry as completed, you can uncheck the entry by pressing [Q] [SMBL] again. However, if you do this, the entry will be stored without a The entry is checked off and marked with/. The DUE DATE field name changes to DONE DATE and today’s date appears in it. + due date. The To Do Index view appears. Once a project or task is completed, and you no longer need the To Do reminder, you can delete the entry, or groups of entries, which will free up memory in the Organizer. * When you edit a category name, any To Do entries that refer to that category are automatically updated to reflect the change. The To Do application menu Split Screen Mode The Split Screen function is available in the Schedule and To Do applications. Once this function is selected, a calendar will be shown on the left of the screen to enable user to choose a schedule date or a due date easily. + Opens the CATEGORY window so you can edit categories Turns on the Split Screen Mode (see p.36) For the details of Split Screen function, see p.36 Updating the Category list Selects the specific entries for deletion (see p.27) You may wish to edit the names of existing categories. 1. From the To Do application’s Indexview, press [MENU]. 2. Select CATEGORIES. The CATEGORY window appears. 3. Make the desired change to the category list. 4. Press [ENTER] to store the edited entry. 39 The Ann (Anniversary) Application The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar, giving you plenty of warning to prepare for them well in advance every year. The Ann application menu Chapter 4 Creating Your Own Database This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the waythatthey function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from simple address book to an extensive restaurant guide or even a ksting of your important business contacts. The Tel Application The Tel application stores the names, telephone numbers, and addresses of business clients, companies, personal friends and so on. Updating the Category list You may wish to edit the names of existing categories. 1. From theTELapplication’s Indexview, press [MENU]. 2. Select CATEGORIES. •1’ The CATEGORY window appears. 3. Make the desired change to the category list. 4. Press [ENTER] to store the edited entry. The TEL Index view appears. * When you edit a category name, any TEL entries that refer to that category are automatically updated to reflect the change. -+ For the details of the Tel application, see p.17 41 The User File Application The Tel application menu The User File application allows you to manage different information. Each entry comprising 16 text fields. Note that you can rename the file name and the field names according to your preferences. See p.43 for more information on customizing this application. for deletion (see p.27) 42 Customizing the User File Application The USER FILE Index view appears. * You can customize the User File application in the following four ways: Category: You can update the category list. File name: You can rename the file name of your choice. Fields: You can change the field names. Sorting order: You can specify which fields are used to sort the entries displayed in Index mode. When you edit a category name, any USER FILE entries that refer to that category are automatically updated to reflect the change. Changing file name 1. Press [USER FILE] to start the application. 2. Press [MENU], select FILE NAME. The FILE NAME window appears. Updating the Category list You may wish to edit the names of existing categories. 1. From the USER FILE application’s Index view, press [MENU]. 2. Select CATEGORIES. 3. Change the file name according to your preferences. (up to 10 characters). Letters, numbers, and symbols can all be entered. 4. Press [ENTER] to store the new name. (or [CANCEL] to cancel any changes and leave the original file name.) The CATEGORY window appears. 3. Make the desired change to the category list. 4. Press [ENTER] to store the edited entry. Configuring fields 1. Press [USER FILE] to open the application. I 43 I 2. Press [MENU], select FIELD NAME. The FIELD NAME window opens. 3. Move to the desired fields and change them as required. you want your Restaurant list (initially configured as USER FILE) to bedisplayed by NAME, CUISINEand NUMBER respectively in the Index mode. Also you might want your Restaurant list to be sorted alphabetically first by NAME, (as opposed to the default, which is by CUISINE only, so that for restaurants, the names are displayed in the order in which they were created). 1. Press [USER FILE] to open the application. 2. Press [MENU], select INDEX ITEMS. The INDEX ITEM window appears. Enter the new name (up to 12 characters). The name can contain letters, numbers, and symbols. 4. Press [ENTER] when you have finished. (Or [CANCEL] to cancel the changes and leavethe fields as they were.) Modifying the Index display and the Index sort 3. order You can set up a different Index format for the User File application, designating three fields you want to display in Index mode. The User File application also allow you to define the way in which your entries are sorted in Index mode. You can specify which of the displayed fields should be used as the sorting key. For example, in the User File application, you might decide 44 In INDEX 1 field, press [IJ] to select the field name that you want it to be displayed in the first field of the Index mode and the sorting key. If the desired fields are not all displayed, use [PREV] and [NEXT] to scroll between pages. 4. Press [y ] or [NEXT) and use the same methods to enter INDEX 2. 5. Press [v] or [NEXT] and set lNDEX3. 6. Press [ENTER] when you have finished (or [CANCEL] to cancel the changes). The Index view reappears with the entries sorted by Name. The User File application menu Opens the CATEGORY window so you can edit category names. q 1 lLlSER F I L E HENCI Ii CATEGORIES 0 F I L E NAME 0 F I E L D NWIE I I N D E X iTEMS 0 DCtTli IIELETION Edits the File name (see p.43). Edits the field names (see p.43). Modifies the Index display and the Index sort order (see p.44). Selects the specific entries for deletion (see p.27) 45 Chapter 5 Memo This chapter explains the features of the Memo application, the Organizer’s basic word processing utility. This application provides powerful word processing capability in a hand-held device. The Memo Application The Organizer’s Memo application provides you with a simple yet powerful means of recording information, from meeting notes to memorandums and letters. Before reading this chapter, be sure you have read Editing Techniques in Chapter 2. More advanced editing features are used in this chapter. Be sure you have a good understanding of the Organizer’s basic editing procedures before beginning to use the Memo application. Creating documents 1. Press [MEMO] to open the application. The Memo application opens in Index mode. 2 . Pl~ r e y . 47 3. Type in the following letter (pressing [+I] to move to a new line): July lo,1998 Mr. Frank Smith Chairman ABC Co. Ltd. The Memo Title window then appears. 5. Type in the titleLetter to Frank. 6. Press [ENTER]. The entry is then stored and displayed in View mode. Dear Mr. Smith: Finding entries Thank you for your fax of July 5th, 1998 regarding the Alpha Project. We agree that it is too difficult to answer your questions about our new project properly based on the available information. We will receive the proper documentation within the next week. Memo entries are sorted for display according to their title alphabetically. Therefore you can find out the desired entry as easy as possible. This shouldn’t cause any delay in our production schedules. Word wrap automatically moves text which will not fit onto the end of a line to a new line, preventing words from being split when you type. This allows you to type text without having to worry about when to insert a carriage return to move to the next line. The default setting for the Organizer’s word wrap function is on. There may be times, however, when you want to turn off the word wrap function. This can be done for each individual entry. Sincerely, * 4. It is not necessary to press [+I] at the end of each line. The unit will automatically perform word wrapping onto the next line when the current line is full. Press [ENTER] when you have finished entering the text. Turning word wrap on and off 1. In Index or View mode, press [MENU]. 2. Select WORD WRAP ON. A J will now appear next to WORD WRAP ON whenever you view the application menu in Edit mode. * To turn word wrap back on for any entry, repeat the procedure. The/ next to WORD WRAP ON will no longer appear. The Memo application menu deletion (see p.27) 49 Chapter 6 Desk Accessories The Organizer’s desk accessories are a set of valuable utilities for everyday use. The Calc (Calculator) can perform calculations on figures entered by using the number keys. The Clock can simultaneously display the day, date, and time in any two cities of your choice. This chapter provides all the information you need to enjoy full use of these very useful applications. The Calc (Calculator) Application The Organizer provides a 12-digit calculator which performs mathematical operations, including square root and percentage calculations. The Calc application also provides support for cost/selling price markup and margin calculations. In addition, it has a powerful currency/units conversion function. There are four different display options in the Calc application, and the application always opens with the most recently used display. * To move between the different calculator modes, either press [CALClCONV] repeatedly until the desired mode appears, or select VIEWS from the calculator menu and then select the desired mode. Using the arithmetic calculator 1. Press [CALClCONv] to start the application. CPLCULATOR 2. I Perform the calculation using the numeric and mathematical symbol keys on the keyboard, just as you would with a regular electronic calculator. 51 To quit the Calc application, simply change to any other application by pressing the corresponding key. * To clear an entered value, press [C-CE] once. To clear an entire calculator operation, press [C-CE] twice. * Calculations are performed in the order of entry, not according to algebraic operator precedence, ie., the calculation 8 + 2 x 3 is performed as: (8 + 2) x 3 not 8 + (2 x 3). This is just as for a regular electronic calculator. * An M shown on the display indicates that a value is stored in the calculator’s memory. Press [R-CM] twice to clear the memory. to clear the error. * The integer part of the calculation result is exceeds 12 digits (a rough calculation is obtained). Example: * Press [,] or [BS] to erase the last digit typed. * An E shown on the display indicates an error, usually an overflow error (when no more digits can be displayed). When this happens, the calculator will usually ignore any subsequent input until the error is cleared. press [C-CE] to clear the error. * press [+/-I to change the sign of a displayed value. + For further information on other calculator operations, see p.54. When E appears When any of the following situations occur, the error indicator E is displayed and calculations are suspended. Press [C-CE] 52 4567890123 [x] 456 [ =] 2.08295789608 is displayed with E, which indicates thatthe rough result is : 2.08295789608 x 10” (ie. 2,082,957,896,080) * The integer part of the calculation result exceeds 24 digits. * The integer part of the numerical value in the memory exceeds 12 digits. * A number is divided by “0”. Cost/Selling price/Markup and Cost/Selling price/Margin calculations The Calc application provides a useful function for making markup and margin calculations, based on figures that you supply via the keyboard. The way it works is simple: you enter two of the values that you already know for either the cost, selling price or markup/margin, and the calculator works out and displays the missing value. For example, if you enter the cost and the selling price, it will tell you the percentage markup or margin based on those two values. If you enter the selling price and the markup or margin, it will tell you the cost. 1. Press [CALC/CONV] several times until the COST/ S.PRICE/MARKUP display or theCOST/S.PRICE/MARGIN display appears, as required. COST~SELLellmGIn CaLCULATIoR E n t e r a n u m b e r i n Z of the 3 fields. Pm.5 [SOLVEI t.o c a l c u l a t e t h e 3 r d f i e l d . Press [?I t,,,,,,,,,,,,,,,, clcut- o f i e l d . .,.,.,.,........,.,....,.,,,,,.,.,,,,.,,,,,,,,,,,,,,,,,,, COST SELLIN PRICE MaaTTN 121 # , , .,.,.,......,.,.,.1...,....,.,.,.,......, (12 LOCQL T I M E ; ii:305 [ CANCEL 1 i [ ENTER 1 The window has three fields: Time System, Local Date, and Local Time. 58 The time and date are now stored. * Because the Organizer automatically adjusts the time after the Local city is changed, you should select the Local city before setting the time and date. * Changing the setting in the TIME SYSTEM field also changes the time display format for all the Organizer’s time-related applications and functions, such as Schedule. Checking the time in a citv You can find out the time anywhere in the world using the Clock application by selecting another city, called the World city. Selecting a city as the World city will display the time in that city as well as the Local city when you press [CLOCK]. The Organizer also shows you the time difference between the current World city and the Local city. When you first use the Organizer, the default World city is London. To change the World city: 1. Press [MENU] to open the Clock menu. 2. Select CHANGE WORLD CITY. A list of four cities appears. These will be the 6 cities you most recently selected, or checked the time in. The currently selected World city appears at the top of the list. 3. A list of cities appears. Just as for the LOCAL Clpl list, all cities in this list are in alphabetical order according to country name. Use [PREV] and [NEXT] to display the city you want. 4. Select the desired city. 5. If Daylight Saving Time (DST) is observed by the selected city, press[d] to indicate this. A symbol appears beside the city, indicating that DST has been set. 6. Press [ENTER]. The city is selected as the World city and the window closes. The Clock window briefly appears, indicating the time in the selected World city. The time difference relative to the Local city is displayed below the World city time. If the city you want to select as your World city is on the list, select it and then press proceed from step 6 below. If not, type the first letter of the country containing the target city. 59 Daylight Saving Time (DST) Assigning DST to a city separately, you can simply disable the Organizer’s DST feature itself, which then applies to all cities within the Organizer. When these cities switch back to DST, you can simply re-enable the feature without having to change any city’s entry. Designating Daylight Saving Time (DST) for a city automatically sets the time for that city one hour ahead of its regular time. 1. Press [MENU] to open the Clock menu. 1. Press [MENU] to open the Clock menu. 2. Select ENABLE DST 2. Select either CHANGE LOCAL CITY or CHANGE WORLD CITY (it doesn’t matter which you choose). 3. The current DST setting (enabled or disabled) is indicated by a tick. Select ENABLE DST to change the setting. 3. Select the desired city using [ A 1, [ v 1, [PREV] and [NEXT& When DST is disabled, the DST symbol disappears from the Clock display. 4. Press [J]. Disabling all alarms A symbol appears to the left of the city, indicating that DST is in effect. 5. Press [ENTER]. Once you have set an alarm, it will sound at the appropriate time whether the Organizer is turned on or off. When the organizer is on, 0 at the bottom of the display indicates that any alarm that is set will sound at the appropriate time. To de-assign a city’s DST setting, simply follow the above procedure and press [ 41 again (this toggles DST between on and off). There may be times when you do not want to hear any of the set alarms. You can disable all Schedule alarm sounds easily with a single operation. Enabling and disabling DST 1. Press [MENU] three times to open the TOOLS menu. Once DST is assigned to a city, it remains in effect until it is deassigned. Rather than having to de-assign DSTfor each city 2. Select ALARM SOUND ON. Thea disappears from the display. All alarm sounds are now 60 turned off, ie. no audible alarm will sound, until you use the above procedure to turn them on again by re-selecting ALARM SOUND ON. However, each alarm will still be displayed when it reaches its set time, even when the unit is turned off. This means the alarm sounds are disabled, but not the alarms themselves. The Clock application menu 61 Chapter 7 Entering expense record Expense Function 1. Press [EXPENSE] to open the application. The Expense application opens in Index mode. The Expense function is an easy way to track expense information for the traveling business person. Each record can contain the category, date, amount, payment type (AMEX, Visa, Mastercard, Diners Club, check, cash or two other types of your choice), status and a description of the expenses. In addition, the EXPENSE REPORT option allow you to see the total expenses for a single day or for a certain period. 2. Press [NEW]. A blank form opens in Edit mode. 3. Enter the date in the order of month, day, year. Type in the date 08101998, or press [y], use [PREV) and [NEXTJ to display August 1998, then use [A] [y’] [+] [b] and to move to 10th of the month. 4. Press [v] or [NEXT) to move to the Amount field. 63 5. Type in the amount 100. 10. Press [ENTER] to store the entry. * The expense amount can be up to 10 digits including up to two decimal places. The message “Stored!” appears briefly. The entry is now stored and displayed in view mode. 6. Move to the Payment Type field. Press [lJ] to select the desired payment type. Press l-8 to select the desired item. Select AMEX. 7. Move to the Memo field and use the keyboard to input the description of the expense. Press [ENTER] or [CANCEL] to switch to Index mode. For example: Type in Car rental at ABC RENTAL SERVICE 8. Move to the Status field. Press [YJ] to select the desired status mode. Press l-4 toselect. Select TO BE SUBMITTED 9. Press [A] or [PREV] to move to the Category field. Press [ VJ] to select the desired category. Press l-8 to choose item. Select BUSINESS Expense Report A blank form is displayed. ?ME;;RY A summary is a collection of records in the EXPENSE REPORT mode. Daily or Period expense summaries for entire records or for each payment type can be obtained. * * * Press [2nd] [EXPENSE] to jump to Expense Report function directly. 1. Press [EXPENSE] to open the application. 2. Press [MENU] to open the Expense menu. 3. Select EXPENSE REPORT. ALL * I MID/Y= / / ,/ ,’ ‘AYMENT TI’PE :* A L L * i* ALL * ;TATUS I TOTAL: 4. Press [IJ] to select BUSINESS. 5. Press [v] or [NEXT] to move to the Period field. Enter the From date or the To date. Type in 08151998. 6. Move to the Payment Type field. Press [ y ] to select AMEX. 7. Move to the Status field and select TO BE SUBMITTED. 8. Press [ENTER] when you have finished. The day’s AMEX expense total is displayed. Summarizing expense records for a specific date To summarize all records in the Business category for AMEX on Aug 151998, for example: . ‘%“” : i* :M,.‘D,“,‘= Records marked as secret are not included in summaries if the SECRET function is on. If an inappropriate date is entered (for example, an ending date which is earlier than the starting date), no calculation will be made and zero will be displayed, so be sure to enter the correct dates. ..&. -.. 65 amount for the specified period is calculated and displayed. Summarizing expense records for a certain period For example, you want to find out the total amount of all expenses from July 14 to Aug 14,1998: 1. Press [EXPENSE] to open the application. 2. Press [MENU] to open the Expense menu. 3. Select EXPENSE REPORT Entering and changing category and payment A blank form is displayed. 4. Select BUSINESS. 5. Press [v] or [NEXT] to move to the Period field. Enter the From and To date. Type in 07141998 and 08141998 respectively. 66 6. Move to the Payment Type field and select AMEX. 7. Move to the Status field and select TO BE SUBMITTED. 8. Press [ENTER] when you have finished. The total expense type settings In the CATEGORIES and PAYMENTTYPE reference lists, there are 12 types of categories and 8 types of payments. You can change the order of these existing categories and payment types or use another name or enter some new names. 1. Press [EXPENSE] to open the application. 2. Press [MENU] to open the Expense menu. 3. Select CATEGORIES or PAYMENT TYPE. 4. Make any changes as you like. 5. Press [ENTER] to save the changes (or [CANCEL] to cancel the changes). Expense application menu L L Selects the Expense Report function. Selects the specific entries for deletion. (see p.27) 67 Chapter 8 Features and Utilities for Added Power In addition to its basic functions, the Organizer also provides a wide range of utilities and features to give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying, pasting and many more. Most people will not need to use all of these features on a daily basis. You can pick and choose from among them to find the features that best suit your current task and your own way of working. In general, Schedule, To Do, Ann, Expense, Tel, User File, Memo applications share the features explained in this chapter, while exceptions are clearly noted. Copying or Moving Blocks of Text The Organizer lets you cut, copy, or paste blocks of text using the keyboard. The first step in cutting, copying, and pasting is to select the block of text you want to work with. Text that has been cut or copied is stored on the units internal clipboard. Only one block of text can be stored in the clipboard at a time, and it will remain there until a new block of text is cut or copied. There is no limit to the number of times you can paste the same text from the clipboard. 1. Select an entry in its application’s Index mode then display it in Edit mode. 2. Make sure the cursor is placed at the start of the text you want to select. 3. Hold [ 9 ] down while moving the cursor across the desired text to select it. 4. Press [2nd] [CUT] to move the selected text to a new : location (ie. remove it from its original location). u Press [2nd] [COPY] if you want to make a copy of the text (and leave the original text unchanged). The selected text is stored in the clipboard. 69 5. Press [ENTER] if you want to store the original entry with any changes you have made (including moving or copying the selected text), or press [CANCEL] to discard all the changes you have made to the original entry. Note that even if you press [CANCEL], the text you selected will remain in the clipboard for you to use. 6. Open an entry in which you want to place the text. 7. Press [2nd] [PASTE]. Copying or Moving Entries The CUT/COPY/PASTE operations provide a quick, convenient way for you to copy or move an entire entry to another location. Entries have to be in the same file and same application. 1. Select an entry that you want to copy or move in Index mode. 2. Press [2nd] [CUT] if you want to move the entry. A message will ask if you are sure you want to delete the entry from its present location. Press [v] to proceed (or [N] to cancel the operation). The text you selected is now pasted into the new location. 8. * Press [ENTER] to store the amended entry with the pasted text. Pasted text is inserted into existing text regardless of whether the insertion or overwriting mode is selected. However, by highlighting some text before pressing [2nd] [PASTE], it can be replaced with the pasted text. Thus you can easily replace one block of text with another by highlighting it before pasting. Press [2nd] [COPY] if you want to make a copy of the entry. 3. Press [NEW] in the application you want to move or copy the entry to. 4. Press [2nd] [PASTE]. 5. Make any necessary changes to the moved/copied entry. Press [ENTER] to store the entry when you have finished. The entry you selected is now moved or copied to the new location. 70 Special Characters The Organizer has a list of 153 symbols and accented characters, such as “&‘I, ‘I?“, and “/‘I. These symbols and accented characters can be easily accessed and inserted into an entry. Selecting any of these special characters inserts it at the cursor’s current location. 1. 2. When entering data or editing an entry in any application in Edit mode, position the cursor where you want to insert a symbol or special character. Press [SMBL] on the keyboard. 5. If the symbol you just selected is an accent mark (11, A, 1, * or - ). Type the letter for which you want that accent mark to be used. * When you next open the Symbol menu, the character you selected will be selected again as the default. The Organizer automatically displays the ten characters most recently selected from the Symbol menu in its first page, making it easy to quickly access characters that you use frequently. * You can use the following keyboard shortcuts: Accent The Symbol window appears. 3. Press [PREV] or [NEXT] until you see the character you want to enter. 4. Press numeric key “0” - “9” to get the selected symbol. Keyboard shortcut (followed by the desired letter) Pndl P-1 Pndl [Jl Pndl WI Pndl PI Pndl VI Non-English character c 0 Keyboard shortcut FW WI Pndl 1 I 1 Note: You cannot useJ in this organizer. The symbol window closes and the selected character is entered at the current cursor position. 71 Chapter 9 The Peripherals Menu Using the Optional Peripherals I Sets up data exchange with PCs (see p.78). PERIPHERALS 0 SELECT PORT Your Organizer is a powerful pocketsize computer with built-in functions that make it possible to accomplish a broad range of tasks. It has the flexibility to connect to other Organizers and transfer data to desktop computers using data transfer facilities, which are accessed through the PERIPHERALS menu. This chapter provides descriptions and examples to get you up and running quickly with these powerful features. 1 L Transfers data with other ZQ-6301 ZQ-6401 ZQ-650 Organizers (see p.77) Configures data transfer to/ from other Organizers or PC via infrared port, Docking Station or cable (see p.74) 73 * Transferring Data There are several ways to transfer information - whether specific entries or entire files - between the Organizer and other information processing devices, including personal computers and other SHARP Organizers. In this way, you can back up your information to guard against losing it, or copy information so that you or someone else can work with it on another device. A summary of transfer devices, transferable data, and tasks to which a transfer device is most suited is provided in the table Transferable data and Peripherals ~~~~~ The Auto power off function (see p.12) is disabled in all transfer modes. When transferring data from other models, only entries in a mode (application) supported on the ZQ-6301 6401 650 Organizer can be sent. Transferring between two Xl-650 Organizers Data can be transferred directly between two ZQ-650 Organizers via the infrared port. Single entries or all the entries in an application can be transferred in the Schedule, To Do, Ann, Memo, Expense, Tel and User File applications. The transfer procedure differs according to whether single entries or complete files are to be transferred. Another ZQ-630/ ZQ-6401 ZQ-650 Organizers (see p 74 and 77) ZQ4000se”es, ZQ5000 series organizers (see p.77) Personal Computer (see P.78) * * 74 ZQ-630/ 640/ 650) Single entrles. entlre 4 PI” cable filesiappllcatlons IRDA . - - 4 pin cable > Exchanging data with other ZQ-6301 6401650 Organizers can only rece,ve data Docking Statlo” or PC synchronlzatlo” IRDA Only ZQ-650 Organizer has the function of infrared transfer. Depending upon the SHARP or third-party software you are using, some features and capabilities may vary. * Press [ON] at any time to interrupt and cancel a transfer. * After a transfer, the display returns to the application being used before the transfer procedure was begun. * No peripheral devices are required to transfer data via the infrared port. However, infrared transfers are easily affected by ambient conditions which may interfere with thistype of transfer. Connecting the two units directly using the 4 pin cable will ensure a morereliable transfer. See p.76 Initial set-up * There is no special hardware set-up involved infrared transfers. And if you only want to transfer single entries using [2nd] [GET] and [2nd] [SEND], there is no software set-up either: all you have to do initially is set up the units properly so they use the same path (step 4 below). For all other infrared transfers, follow the procedure below. 1. 2. Although infrared transfer requires no special hardware, it is easily affected by ambientconditions and other factors such as external light, weak batteries, large transfer distance, transfer angle, etc. As a result, while infrared transfer is very convenient, there is a strong likelihood of data transfer failure, incomplete data transfer (missing data) or other errors occurring. It is therefore recommended that you check the received data thoroughly after making an infrared transfer. Press [MENU] four times on both units to open the PERIPHERALS menu. Transfer single entries Select SELECT PORT Single entries can be transferred in all applications. A submenu opens. 1. Turn on both Organizers. Select IR. 2. On the sending Organizer, select the entry you want to send. Place the two Organizers so that their infrared ports are facing each other and are no more than 80 cm apart. 3. Press [2nd] [GET] on the receiving Organizer. 4. Press [2nd] [SEND] on the sending Organizer. During transfers, do not leave the cover more than threequarters open or it will interrupt the infrared transfer. When transferring entire applications or files, or entries marked as secret, both Organizersmust be unlocked (see p.83). Avoid direct sunlight. Keep the infrared port clean with a soft, dry cloth. Dust on the port could cause a transfer to fail. The selected entry is transferred and appended to data in the appropriate application. * You can also transfer sinale entries usina UNIT TO UNIT TRANSFER in the PERlPiERALS menuTIn step 3, after opening the same application as on the sending Organizer, select GET DATA (APPEND) on the receiving Organizer. Then, in step 4, select SEND SELECTED ENTRY on the sending Organizer. 75 Transferring all entries in an application For more reliable data transfer, you can connect two ZQ-650 Organizers using the optional 4 pin cable. All entries in Schedule, To Do, Ann, Memo, Expense, Tel and User File applications can be transferred. To set up the Organizers for data transfer via option port: 1. Turn on both Organizers. 1. Turn off both Organizers. 2. Open the same application on each Organizer. 2. Open the cover of the 4-pin cable jack on each Organizer. 3. On the receiving Organizer, press [MENU] four times to open the PERIPHERALS menu. Select UNIT TO UNIT TRANSFER. 3. Plug each end of the cable into the jack on each Organizer. 4. Turn on both Organizers. 5. Press [MENU] four times to display the PERIPHERALS menu. 6. Select SELECT PORT 7. Select OPTION PORT (4-PIN). A submenu opens. -7 1lUNIT TO MIT TRANSFER 4. Select GET DATA (APPEND). 5. On the sending Organizer, press [MENU] four times to open the PERIPHERALS menu. Select UNIT TO UNIT TRANSFER. A submenu opens. 6. Select SEND ALL IN THIS MODE. All entries in the application are transferred. 76 * To conserve battery power, disconnect the cable as soon as a transfer is completed. * The [GET] and [SEND] keys are used only for infrared transfers, not for cable transfers. You must use the PERIPHERALS menu to transfer data via cable. Using the [GET] and [SEND] keys always initiates an infrared transfer, regardless of the selection for SELECT PORT or whether or not the cable is connected. (ZQ-650 only) 8. Transfer the data by following the same menu procedure as for the infrared transfer shown on p.76. Transferring data 1. Turn on both Organizers. 2. On ZQ-630/640/ 650 Organizer, open the application in which you want to receive the data. Only data corresponding to the application selected on the receiving Organizer will be transferred (regardless of which applications were selected on the sending unit). 3. On ZQ-63Ol6401650 Organizers: Exchanging data with other Organizers Press [MENU] four times to open the PERIPHERALS menu. You can receive information from other SHARP Organizers. However, ZQ-630/640/ 650 Organizers cannot handle graphic data from other Organizer models. This type of transfer requires the optional cable. Select UNIT TO UNIT TRANSFER. Initial set-up 1. Turn off both Organizers. 2. Open the cover of the 4-pin cable jack on each Organizer. 3. Plug each end of the cable into the cable jack on each Organizer. * To conserve battery power, disconnect the cable as soon as a transfer is completed. A submenu opens. Select GET DATA (APPEND). A message appears, informing you that the Organizer is attempting to make a connection and receive data from the sending unit. 4. On the sending unit: Press [MENU] and select PERIPHERALS. Select UNITTO UNIT TRANSFER, then select the preferred SEND option. Repeat the steps above for all applications you want to import to your Organizer. 77 * * After transferring an Expense record to ZQ-639lZQ64Oi ZQ-650, the error indicator E will be displayed in the Amount field of the receiving unit if the data in the Amount field of an Expense record in other SHARP Organizer is over 8 digits. * After transferring a To Do record to ZQ-630/ZQ-640/ZQ650, 1,2,3,4,5 will be shown in the Priority field of the receiving unit respectively if the data in the Priority field of a To Do record in other SHARP Organizer is 0, 1,2,3,4. Other characters such as 5-9, A-Z,./, etc will not be shown on the Priority field of the receiving unit. * * * * 78 If you select COMPUTER LINK (8-PIN) and practise UNIT TO UNIT TRANSFER, an alert “You must change PORT (path)!” will be displayed. Exchanging Information with a Personal Computer Using SHARP’s optional Organizer Link software and cable package or certain third-party software packages, you can exchange data with a personal computer. Certain software will allow you to exchange data with a personal computer via the Organizer’s infrared port using the optional IrDA interface or the Docking Station. This makes it possible, for example, to use the unit when outside your home or office, then later transfer the data you have entered on the Organizer to your desktop computer. To setup the Organizer for use with the Organizer Link: 1. Make sure the unit is turned off. Symbolslike~~~~~~OlilO~Fi~I~~aY *5 I1 I’.tC.j.l:irrr:ii.T+ 0 <) ,I; I’;, 9 < ri 3 i ; i I ., + [‘I# in other SHARP Organizer cannot be transferred to ZQ-630/ZQ-640/ZQ-650 Organizers and space will be shown in the receiving unit instead. 2. For infrared transfer (for 261-650 model only), set up the Organizer with the IrDA interface. After transferring a Memo record to ZQ-630/ZQ-640/ZQ650from other SHARP Organizer, nothing will be shown on the Title field of the receiving unit. 3. Press [ON]. 4. Press [MENU] four times to display the PERIPHERALS menu. 5. Select IR for infrared transfer (for ZQ-650 model only) or COMPUTER LINK (8-PIN) for docking station transfer from SELECT PORTsubmenu. After transferring a Memo record to ZQ-630/ZQ-640/ZQ650 from other SHARP Organizer, the record received date will be displayed in the date field. There are some other restrictions. See p.79 For docking station transfer, plug the Organizer into the Docking Station. (See the Organizer Link manual for details.) 6. Select PC-LINK. * You can also press [2nd] [MENU] to accessthe PC-LINK. PQTH . . . COMPUTER LINK SPNGPl‘-LI < NC’I READ’,’ ! Points to remember when using peripherals When using Organizer Link software designed for an Organizer other than ZQ-630/640/ 650 Organizer: * W h e n YOU ll1-e f i n i s h e d erchansine intomationr l=r+z5 [ON1 t.o quit.. Your Organizer is now ready to transfer data. Consult the Organizer Link manual regarding subsequent transfer procedures. Data in applications that are not compatible with the Organizer Link cannot be transferred. When receiving data from an Organizer other than Z&630/ 6401650 Organizer or when using an Organizer Link designed for another Organizer: * Only data in applications/modes can be transferred. Press [ON] at any time to exit the PC Link mode. If you leave the Organizer in PC Link mode, more power is consumed from the batteries than usual, and the auto power off function does not work. To conserve battery power, always press [ON] to leave the PC Link mode as soon as you have finished transferring data. 79 Chapter 10 Personalizing Your Organizer The Start-Up Display The Organizer can display three built-in graphic backgrounds. You may choose one of the three built-in backgrounds to be displayed at startup (when the Organizer is turned on). Now that you have an understanding of all of the Organizer’s functions and its operation, let’s take a look at the various ways you can customize the Organizer to suit your personal preferences: entries can be made secure through password protection and by marking them as secret; and a large font view can be selected for the Organizer’s display. Selectincl the start-w disrAav 1. Press [MENU] twice to open the PREFERENCES menu, select SET START-UP DISPLAY. Current selection is indicated by a tick. j The Organizer offers a level of security for its entries and operations. It is to define particular entries within various applications as secret, and then enable the LOCKORGANIZER option within the PREFERENCES menu. i Ov~G1obe~~‘Shn.r~ : 0 World j I t4Ot4E 2. Loso 0 f4irrlo.re MOP Press l-4 to select the desired background. 81 Setting the Owner’s Information Locking the Organizer The Owner’s Information comprises your name, address and number. The Organizer’s LOCK function allows you to keep selected information in your Organizer secure by locking it with a password that you specify. Entries that you have marked as secret cannot be accessed until the Organizer is unlocked using the Password. Individual entries can be marked as secret, so that only someone who knows the password can access them by unlocking the Organizer. Marking entries as secret has no effect until the Organizer is locked. 1. Press [MENU] twice to displaythe PREFERENCES menu. 2. Select SET OWNER INFORMATION. The cursor starts in the NAME field. 3. Enter your name, then press [v] or [NEXT]. The cursor moves to the NUMBER field. 4. Enter your number, then press [V] or [NEXT]. The cursor moves to the ADDRESS field. Turninn on the LOCK 1. Press [MENU] twice to open the PREFERENCES menu. 2. Select SECRET from the menu. The SECRET submenu appears. 5. Enter your full address. 3. * Press [+I] to move the stat-l of the next line. The LOCK ORGANIZER window appears prompting you to enter a password. 6. Press [ENTER] when done. Select LOCK ORGANIZER. This w i l l ret. a password and h i d e ~11 sec.rrt. e n t r i e s . 82 I CANCEL I,‘[ ENTER 1 4. * 5. Enter any password up to sixteen characters long. Letters and numbers can all be used. This text box is casesensitive, which means that upper- and lower-case letters are treated differently. The password “SHARP”, for example, is different from the passwords “Sharp” or “sharp”. Choose your password carefully. If you forget your password, there is no way to bypass the Secret function or enter a new password without losing all data marked as Secret. It is strongly recommended that you use a password that you will always be able to remember, but which other people will be unable to guess. You can mark or unmark any entry as secret in Edit mode. 1. Open the application containing the entry you want to mark as secret. 2. Displaythe entry in Edit mode. 3. Press [MENU] twice to display the PREFERENCES menu, select SET SECRET STATUS. * If the Organizer has been locked (which hides all secret entries), an entry which has just been marked as secret will be hidden together with all other secret entries (for more information, see the next section). Retype the password to confirm and then press [ENTER] to store the password (or [CANCEL] to cancel the operation). All entries marked as secret throughout the Organizer will then be hidden and will not be accessible until the Organizer is unlocked by giving the correct password. A message appears warning you not to forget the password. If you have any doubt about whether or not you will always be able to recall this password, write it down and keep it in a safe place. 6. Markinghnmarking entries as Secret Press [ENTER]. Q appears on the display, indicating that any information you mark as secret will now be hidden. Accessing Secret entries Entries marked as secret are not shown in any of the Organizer’s display modes when it is locked, and cannot be accessed using any of the search methods. To be able to recall and access secret entries, the Organizer must first be unlocked. 1. Press [MENU] twice to open the PREFERENCES menu. Select SECRET The Secret submenu appears. 2. Select LOCK ORGANIZER. 83 A window appears, prompting you to enter your password. You can also lock the Organizer yourself at any time: 3. Enter your password exactly as you registered it. 1. Press [MENU] twice to open the PREFERENCES menu. 4. Press [ENTER]. 2. Select SECRET If the password is correct& disappears. The SECRET submenu appears. If the password is incorrect, a message appears indicating this. 3. 5. After unlocking the Organizer, access any entry you want using the normal procedures. Q appears, indicating that the Organizer is now locked. * If you forget your password, you will not be able to unlock the Organizer and access your secret information. If this happens, you will have to delete all entries marked as secret. For a full explanation of what to do if this occurs, see p.85. + You can press [SEARCH] and then press [2nd] [ -1 to find only those entries marked as secret once the Organizer is unlocked (see p.25). Automatic Relocking Once a password has been registered, even if you unlock the Organizer using the procedure above, the Organizer will automatically lock itself each time you turn it on. This automatic relock feature protects your secret data in case you forget to relock the unit. The feature remains in effect as long as a password is registered. To disable this feature, the password must be deleted once the Organizer is unlocked. 84 Select LOCK ORGANIZER. Changing or deleting the password To register a new password, the current one must first be deleted. 1. Press [MENU] twice to open the PREFERENCES menu. 2. Select SECRET The SECRET submenu appears. 3. Select DELETE PASSWORD. T h i s will delete ‘,our Passwurd. 4. Enter your password exactly as you registered it. 5. Press [ENTER]. A message appears indicating that the Organizer is unlocked. Entries that were marked as secret can be accessed until a new password is registered (to register a new password, use the procedure for Registering a password on p.82). If you forget your password... If you have forgotten your password, the only way you will be able to delete it and continue to use the Secret function is to delete all entries marked as secret. 1. Press [MENU] twice to open the PREFERENCES menu. 2. Select SECRET The SECRET submenu appears. 3. Select DELETE ALL SECRET DATA. A warning message appears asking if you are sure you want to delete all the secret entries. If you have forgotten your password, you have no choice but to proceed. 4. Press yV] to delete all secret entries. This will then allow you to enter a new password. Changing the Calendar Display Format The Organizer lets you change the default Calendar display to one you find more convenient. There are two aspects to changing the display: setting the weekly format, and setting the date format. You can use these options to set up a way of working that you prefer. Setting the weekly format You can set the Three-month view in the Calendar application to show the weeks in either a Sunday-to Saturday format (this is the default) or a Monday-to Sunday format. In the Calendar application: For example, in MM/DD/YYYYformat, the date July4th, 1996 will be entered as “07041996” and displayed as ‘3UL 4,1996”. However in DD. MM. YYYY format, the same date will be entered as “04071996” and displayed as “4 JUL 1998”. 1. Press [MENU] twice to display the PREFERENCES menu. 2. Select SET UP DATE FORMAT 1. Press [MENU] twice to open the PREFERENCES menu. A submenu appears. The current selection is marked with a tick. 2. Select SET UP WEEKLY FORMAT 3. A submenu appears. The current setting is indicated by a tick. 3. Select the desired format. The Three-month view is then displayed accordingly. Setting up the date format Almost all Organizer applications require a date to be entered at some point. The default format for date entry is “MM/DD/ YYYY”, where MM is the two-digit month, DD is the two-digit 66 day of the month and YYYY is the four-digit year. The date will be displayed as “MMM DD, YYYY”, where MMM is the threecharacter abbreviation for the month name. However, you can choose instead to have the date entered in the format “DD. MM. YYYY”, which will then be displayed in the format “DD MMMYYYY”. Select the desired format. Selecting the Large font view Since the Organizer’s display is fairly small, you may find the displayed information easier to read if it is changed into a large font view. In general, all of the Organizer’s applications (except Clock, Calc, Calendar, Expense Report applications) share this feature. If you want to change the screen to be a larger font view, just press [A+] key on the keyboard. If you want to resume it, press [,?+A] again. All reset operation Appendices If the unit still fails to function after it has been reset using the procedure above, you will have to reset it using a slightly more complicated procedure: 1. A. Resetting the Organizer While pressing and holding [ON], press and release the RESET switch. A strong impact, exposure to an electrical field, or other unusual conditions may render the unit inoperative, and pressing the keys will have no effect. If this occurs, you will have to press the RESET switch at the bottom of the unit using a pen or similar object to be able to continue to use the unit. A message appears. * A condition that makes the unit inoperative may erase some or all of the data stored in memory. * Do not use anything breakable, anything with a sharp tip or anything that might break to press the RESET switch. 2. Press [N] * Do not press [VI in step 2. Doing so will delete all data in the unit. 89 B. Battery Replacement If themsymbol still appears or nothing is shown, replace both of the operating batteries immediately. General guidelines 1. Turn off the Organizer. 2. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (a red dot will appear). 3. Slide off the operating batteries cover. 4. Remove the old batteries by pulling the ribbon tab. The Organizer uses the following type of battery: Ihe General operation 1 TYPO Alkaline batteries 1 1 Sue/Model LFi03 (L30) / 1 Qty. 2 There are some extremely important points to remember when installing new batteries: * Replace the two operating batteries at the same time with new batteries of the same type. * Keep batteries out of the reach of children. * Remove batteries from the unit when they become weak or when the unit will not be used for a long period of time. Leaving weak batteries in the unit may cause battery leakage and damage from corrosion. * Do not dispose of batteries by fire as they may explode. Replacing the operating batteries The Organizer detects two low battery levels which are warning and fatal. When the batteries is in warning level, the m symbol appears at the bottom of the display. In fatal level, the organizer will turn off automatically without indication. 90 5. Insert the two new batteries on top of the ribbon tab, taking care to position them correctly according to the plus (+) and minus (-) terminals, as shown below. 6. Replace the cover. 7. Set the battery replacement switch to NORMAL OPERATION. If nothing happens when you press [ON]: * Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION. * Repeat the above battery replacement procedure step by step. * After following the above battery replacement procedure, the LCD contrast setting which is set by user will be back to its default mode. 91 C. Specifications Model ZQ-630/ZQ-640lZQ-650 Display 239 x 80 dot matrix liquid crystal display plus LCD flag Electronic unit section Applications Memory capacity 92 Calendar, Schedule, To Do, Anniversary, Telephone, User File, Memo, Expense, Expense Report, Clock, Calculation, Conversion. ZQ-630: 256KB (User area: Approx. 21 OKbytes) ZQ-640: 512KB (User area: Approx. 464Kbytes) ZQ-650: 1 MB (User area: Approx. 971 Kbytes) Schedule application capacity: Approx. 2860 entries (ZQ-630) / 6560 entries (ZQ-640) / 13980 entries (ZQ650) Tel application capacity: Approx. 2780 entries (ZQ-630) / 6390 entries (ZQ640) / 13590 entries (ZQ-650) These capacities assume the following average entry sizes and only apply when all the available memory is committed. Schedule: 32 characters/entry Tel: 16 characters/entry in the name field 12 characters/entry in the number field Maximum data size per entry Approx. 2000 bytes User interfaces Keyboard Other features Secret function, data transfer, search function, help function, et al. Calculator digits 12 Functions Addition, subtraction, multiplication, division, constant, square root, percent, memory calculation, cost/sell/ margin calculation, cost/sell/markup calculation, conversion calculation. Clock Crystal oscillation frequency 32.768 Hz Accuracy Average variance per day, 1.5 seconds (at 25”C/77”F) Display information Year, month, day, day of the week, hours, minutes, AM/PM, city names. Time system 12-hour or 24-hour Other functions Display of date and time for various cities around the world. Enable/disable daylight saving time. Backlight for 2 minutes per hourly use at an ambient temperature of 23°C (73°F) * Approx. 55 hours (1.8 months of 1 hour continuous use per day). Using the Backlight for 2 minutes per hourly use and searching for 5 minutes per hourly use at an ambient temperature of 23°C (73°F) Peripherals and data transfer interface IR transfer Up to a distance of approx. 80 cm. (onlyZQ-650 Organizer has this function) Cable jack 4-pin connector &pin Docking Station connector Backlight life Common Power Battery: 3V;;; DC, alkaline batteries (LR03 x 2) Power consumption 0.3W (ZQ-650) 0.25W (ZQ-6301640) Battery life Battery life may vary depending on usage. Operating batteries: * Approx. 70 hours (2.3 months of 1 hour continuous use per day). Continuous display at an ambient temperature of 23°C (73°F) Backlight life may vary depending on usage. If the Backlight is on for 10 minutes per day (eg. 1 minute 10 times a day), the brightness will be reduced by half after IO* years (at an ambient temperature of 23°C and 65% humidity). * This figure may vary depending on the surrounding environment. Operating temperature 0°C to 40°C (32°F to 104°F) * Approx. 65 hours (2 months of 1 hour continuous use per day). Using the Dimensions Open 153(W) x 155.2(D) x 17(H)mm Closed 153(W) x84.6(D) x20.8(H)mm Weight ZQ-630/Z&640 : 204 g :21og ZQ-650 (including batteries) Accessories Alkaline batteries LR03 x2, operation manual 93 C Calc(ulator) application 51 Date calculations 33 Calculations Examples 54 Performing 51 Date calculation 33 Conversion 54 Cost/price/margin calculations 52 Cost/price/markup calculations 52 Calendar application Setting up the initial display 86 Calendar view Daily 31 Montly 3 1 Selecting 32 3-month 3 1 Weekly 31 Caring for the Organizer 4 Categories To Do application: Category list 39 Changing (see also customizing) Large font view 87 Calendar format 86 Local city (Clock) 57 Checking Current time/date 28 Memory 28 Time in a city 59 Index A Accessing Secret entries 83 Alarms Schedule 35 All reset 89 Ann(iversary) application 40 Application 14 Opening 17 Keys 6 Assigning Duedate 3 8 Priority 37 Auto power off 12 B Backlight 13 Battery Installing 7 Life 93 Operating 90 Replacement 90 Blocks Copying/moving 69 Working with blocks of text 94 23 Display modes Edit mode 19 Index mode 18 View mode 19 Checking off To Do entries 38 Clock application 57 Copying Blocks of text 23,69 Entries 70 Cursor 22 Customizing Index display 44 User File application 42 C u t 23,69,70 E Edit mode 19 Editing Techniques 21 Editing Categories 39 Entries 21 Error indicator 52 D Daily view 32 Date calculation 33 Date format 21 Setting 86 Daylight Saving Time (DST) 60 Assigning to a city 60 Enabling/disabling 60 Decimal point setting 53 Deleting All Secret entries 85 Single entries 27 Text 23 Using the application menu Display Setting LCD contrast 13 Symbols 15 F Fields 21 Finding entries 24,48 (see also Search) By date 26 Using keywords 25 Using the Index mode 24 Font Changing large font view 87 27 H Help 16 Index 16 95 I N Index mode 18 Infrared transfer Setting up 75 Noteson 7 5 Initialize 8 Installing Batteries 7 New entries Making 20,37,47,63 0 Organizer Link 78 Overwriting text 23 Owner information 9,82 K Key beep 13 Keyboard 15 P L Local city lo,57 Locking the Organizer 82 M Marking entries as secret 83 Memo application 47 Memory check 28 Menu 14 Application 33,36,39,40,42,45,49,56,61,67 Peripherals 73 Tools 29 Monthly view 31 Moving Blocks of text 69 Entries 70 96 Part names and functions 6 Password Deleting/changing 84 Forgotten 85 Registering 82 P a s t e 24,70 PC Link 78 Peripherals menu 73 Pop-up list/menu 14 Power Auto power off 12 Turning on and off 12 R Replacing Operating batteries 90 S Schedule alarms 35 Clearing 36 Setting 35 Schedule application 33 Scrolling the display 24 Search (see also Finding) By keyword 25 By date 26 Search function 24 Secret function 82 Selecting Calendar views 31 Date 32 Display modes 18 Setting C l o c k lo,57 Date format 86 LCD contrast 13 Local city 57 Weekly format 8 6 Owner Information 9,82 Password 82 Schedule alarms 35 Start-up display 11,81 World city 59 Setting up Calendar’s initial display 86 For data transfer 74,77 Split screen mode 36 Start-up display 11,81 Setting 81 Symbols On the display 15 Entering 71 T Tel application 41 To Do application 37 Tools menu 29 Transferring data 74 Between two ZQ-650 Organizers 74 With an Organizer other than ZQ-650 Points to remember when 79 Single entries 75 Via infrared 74 with a personal computer 78 Turning on/off Key beep 13 Power 12 Setup display 11 Word wrap 48 Typing in text 22 77 U Unlocking the Organizer 83 User File application 42 97 W Weekly format 8 6 W eekly view 31 Wireless interface 74 W ord wrap 48 W orld city 59 98 SHARR Electronic Organizer Quick Reference Guide Tel/User File Applications: Search Function: Used for managing a wide range of information, from This function allows you to locate any previously a simple address book to an extensive restaurant stored entry by using partial or specific data as a guide or even a listing of your important business search key. contacts. Press [TEL] or [USER FILE], then press [NEW]. Type in the information as prompted, and 1. finally press [ENTER] to store. 2. In User File, the actual prompts are completely configurable, including up to 16 fields per item. * To search only secret entries, press [2nd] [-] to check the SECRET ONLY item. Name / Index Items to change the file name, the field 3. Press [ENTER] to begin the search. names and even the index. This configuration process 4. to find. To configure, press [MENU], select File Name/Field applies to the User File application. Press [SEARCH]. Type in any word stored in the entries you want Press [NEXT] to see additional entries that contain the searched text, then press [ENTER] when you find the desired entry. Edit mode: Anniversary Application: Provides the ability to modify any entry that was Makes it easy for you to keep track of annual events, previously entered into the organizer. such as wedding anniversaries and birthdays of friends, relatives and business associates. Press 1. Find an entry that you wish to change. [ANN], then [NEW], and Anniversary by Date 2. appears. Enter the month and day, then the 3. Press [EDIT] to go to Edit mode. Move to the field you want to change. 4. Make any desired changes. description, and press [ENTER] to store. Or, press [ANN] then [NEW], and Anniversary by Day appears. Enter the month by using the m key, then the week NOTE: You can highlight any text using [Q] and the number and day of the week. Finally type the cursor keys, and then delete the text (by pressing description and press [ENTER]. [DEL]) or cut the text (by pressing [2nd] [CUT] to paste it elsewhere). If you make a mistake and want to restore the original entry, simply press [CANCEL]. Conversions: Password/Secret Function: Changing the currency rate This function allows you to keep selected information 1. Press [CALCCONV] several times until the in your organizer secure by locking it with a password that you specify. Entries that you have 2. CONVERSION mode appears. Press [EDIT) to change the rate. 3. Press [CCE] to clear the original rate first, then marked as secret cannot be accessed until the organizer is unlocked using the password. enter the new rate. 4. Press k] to move to the currency name field Turning on the Lock 1. 5. and make the desired changes. Press [ENTER] when you have finished (or [CANCEL] to cancel the changes). 2. Select SECRET from the menu, then press 3. Select LOCK ORGANIZER, then press CONVERSION mode appears. 4. Enter any password up to sixteen characters Press [PREV] or [NEXTJ to display the currency conversion screen in which you wish to change 5. Press [MENU] twice to open the PREFERENCES menu. [ENTER]. Performing a conversion 1. 2. 3. 4. [ENTER]. Press [CALCCONV] several times until the long. Enter the amounts you want to convert, then press [A, B]. Re-type the password to confirm and then press [ENTER] to store the password (or [CANCEL] the currency rate. Press [ENTER]. to cancel the operation). 6. Press [ENTER]. Schedule Application: To Do Application: Used for tracking meetings, appointments and time- Used for organizing and tracking tasks and sensitive data. Press [SCHEDULE], then press [NEW]. objectives, assign them priorities, and assign a If you want to use a different date, move up to the category to each entry, making it possible to access them selectively in avariety of ways. Press [TO DO] date field and press the [y] key. Press [NEXT] or and then press [NEW]. Enter a description of thetask [PREV] to select the desired month, then use the to be done, then press m. Enter DUE DATE, which arrow keys to select the day of the appointment. is the date by which the task must be completed. Press [ENTER] when done. Move to the TIME field Enter a priority number which can be used to sort and type in the start and end times for your the entries in Index mode. Select a category and appointment, then press [VI. Type in a description press [ENTER] to store the entry. for the appointment. Press [ENTER] to store the entry. Cut/Copy/Paste/Select: Clock: Eliminates the need to retype common data or to Makes it possible not only to know the correct time simply relocate specific information. and date in your area, but also to know the time in other cities or any region around the world. 1. Display in Edit mode the entry containing the text you want to copy or cut. 2. 3. Setting the time and date Move to the start of the text you want to copy 1. Press [MENU] to open the Clock menu. or cut. 2. Select ADJUST TIME/DATE and press 3. Select the TIME SYSTEM field. Press [Q or b] [ENTER]. While holding down [Q], use the cursor keys to select the text you want to copy or cut. to indicate whether you want the time shown in The selected text is displayed in reverse (white- 12- or 24-hour format. on-black). 4. Press [2nd] [COPY] or [2nd] [CUT] to copy or 5. cut the selected text. Display in Edit mode the entry to which you want to add the copied or cut text, and press [2nd] [PASTE]. 4. Move to the LOCAL DATE field. Enter the current month and day each in two digits, and the year 5. 6. in four digits. Move to the LOCALTIME field. Enter the current time and press [AM] or [PM]. Press [ENTER] (or [CANCEL] to cancel the changes). Memo Application: Expense application: Used as a simple yet powerful means of recording A sophisticated and easy-to-use tool for managing information, from meeting notes to memorandums your personal and business finances, etc. and letters. Press [MEMO] to open the application. Press [NEW] 1. Press [EXPENSE]. and then enter the details of document. Press [J 2. Press [NEW]. to start a new line in the document. 3. Enter the date in the order of month, day, year. Press [r] to move to the Amount field. 4. 5. Enter the expense amount using up to ten digits including up to two decimal places. 6. Move to the Payment type field. Press a] to select the desired payment type. Press l-8 to select the desired item. 7. Move to the Memo field and use the keyboard to input the description of the expense. 8. Move to the status field. Press m to select the 9. desired status mode. Press [A] to move to the Category field. Press m to select the desired category. 10. Press [ENTER] to store the entry. Calculator: Changing the batteries: Provides a 12-digit calculator which performs When using the organizer, if the m symbol mathematical operations, including square root and appears at the bottom of the display, the operating percentage calculations. batteries should be replaced as soon as possible. 1. Turn off the Organizer. 2. Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES. (A red dot will appear.) 3. 4. Slide off the operating batteries cover. Remove the old batteries by pulling the ribbon tab. 5. Insert the two new batteries on top of the ribbon tab, taking care to position them correctly according to the plus (+) and minus (-) terminals, as shown below. 6. Replace the cover. 7. Set the battery replacement switch to NORMAL OPERATION.
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