Shure SW6005 DIS SW 6005 Conference Administration Application User Manual V 6.2.184 English To The B09d3267 6c89 4b2a Bb56 Ea0edd5eacdb

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Page Count: 87

1 List of Contents
2 Introduction
3 Features
- 3.1 SW 6000 General description
- 3.2 CAA Features
4 Operating instructions
5 SW 6000 Backup Utility

DIS Digital Conference System

SW 6000

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

User Manual

SW 6005 CAA Conference Administration Application

Version 6.2.184 +

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

1 List of Contents

1 List of Contents .............................................. 3

2 Introduction ................................................... 5

3 Features ........................................................... 6

3.1 SW 6000 General description ............. 6

3.2 CAA Features ............................................ 6

4 Operating instructions ............................... 7

4.1 Starting the CAA ...................................... 7

4.2 Login ............................................................ 8

General screen functionality ............... 9 4.2.1

Search List .................................................. 9 4.2.2

Language Tabs .......................................... 9 4.2.3

Buttons ......................................................... 9 4.2.4

4.3 Conference ............................................. 11

Conference Mode .................................. 14 4.3.1

Microphone Operation Mode .......... 16 4.3.3

Delegate Seat Table ............................. 17 4.3.4

Agenda ...................................................... 20 4.3.5

4.4 Tables ....................................................... 26

Delegates .................................................. 26 4.4.1

Groups ....................................................... 28 4.4.2

Default Delegate Seat Table ............. 29 4.4.3

4.5 Messages ................................................. 31

4.6 Reports .................................................... 32

Conference Log Report ....................... 32 4.6.1

Delegate Conference Report ............ 35 4.6.2

Delegate Table Report ........................ 36 4.6.3

Agenda Report ....................................... 37 4.6.4

Delegate Statistical Report ............... 38 4.6.5

Search in Voting Results .................... 41 4.6.6

4.7 Setup/Equipment ................................ 43

Conference Units ................................... 43 4.7.1

Interpreter Units ................................... 46 4.7.2

Audio Output Units (AO) ................... 48 4.7.3

Ambient Microphones (AM) ............ 49 4.7.4

Conference Displays (CDA) .............. 50 4.7.5

Chip Card (CC) ........................................ 51 4.7.6

Web Service ............................................. 53 4.7.7

Conference Import/Export Mode .. 54 4.7.8

4.8 Setup/Configurations ......................... 55

Agenda Subject Configuration ......... 55 4.8.1

Reply Configuration ............................. 56 4.8.2

Voting Configuration ........................... 57 4.8.3

Mimic Configuration ............................ 63 4.8.4

CDA Configuration ................................ 65 4.8.5

Delegate List Configuration .............. 65 4.8.6

Print Server Configuration ................ 66 4.8.7

Speech Time Configuration ............... 66 4.8.8

Speaker Type Configuration ............. 67 4.8.9

Web Service Configuration ............... 67 4.8.10

Conference Type Configuration ...... 67 4.8.11

4.9 Setup/User Type ................................... 68

4.10 Setup/Language .................................... 74

Languages ................................................ 74 4.10.1

Labels ......................................................... 75 4.10.2

Label Groups ........................................... 76 4.10.3

Shortcut to Commands ....................... 76 4.10.4

Report Names ......................................... 77 4.10.5

DC6990 Language ................................. 78 4.10.6

4.11 Setup/Rooms ......................................... 78

Create Rooms .......................................... 78 4.11.1

Room Configuration ............................. 79 4.11.2

4.12 Setup/Database ..................................... 80

Create Database Connections .......... 80 4.12.1

4.13 Connect to Database ............................ 80

4.14 Tools .......................................................... 81

Tools/System Messages ..................... 81 4.14.1

Tools/License Information ............... 81 4.14.2

5 SW 6000 Backup Utility ........................... 82

5.1 Backing up data ..................................... 82

5.2 Restoring data to same database .... 83

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

5.3 Restoring data to other database ... 84

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2 Introduction

The SW 6000 Conference Management Software

is designed to operate with hardware units in

the DCS 6000 Digital Conference System.

SW 6000 opens a completely new way of

managing conferences.

DCS 6000 Digital Conference System is a

complete “State of the Art” fully digital

integrated interpretation, discussion and voting

system offering interpretation, language

distribution, conference microphone and voting

facilities with attendance check with Chip Card™.

The DCS 6000 system is based on a new, unique

digital DATA and AUDIO bus using standard

network cable. This ensures a very cost effective

installation and easy set-up of portable systems.

A total of 4000 units (delegate or interpreter

units) can be connected to the system.

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3 Features

3.1 SW 6000 General

description

The SW 6000 software package consists of

following main applications:

• SW 6005 CAA Conference Administrator

Application

• SW 6008 CUA Conference User

Application

• SW 6090 CDA Conference Display

Applications

• SW 6032 ECA External Control

Application

The functionality in the SW 6000 applications is

controlled by the following standard system

modules:

• SW 6010 Microphone Control

• SW 6012 Agenda Control

• SW 6015 Messaging

• SW 6018 Mimic/synoptic layout

• SW 6020 Delegate Information Table

• SW 6032 Interpretation Control

• SW 6050 Multiple Languages

• SW 6060 Parliamentary Voting

• SW 6070 Chip Card Registration

• SW 6071 Chip Card Programming

• SW 6080 Multiple Room Control

• SW 6085 Streaming Application Control

of SW 70xx Streaming application

• SW 6086 Web Service Interface

(Dynamic data)

In addition to the standard modules a number of

advanced modules are available to expand the

features further in the SW 6000.

• SW 6110 Advanced Microphone Control

• SW 6112 Advanced Agenda Control

• SW 6125 Advanced Speech Time Control

• SW 6186 Advanced Import/Export of

meetings

The SW 6000 software package has the following

main features:

• Client/server system for multiple PCs

• Multiple user profiles with different

functionality

• Full language support

• Very user friendly graphical design of

high quality

• Data stored in SQL database format

• Voting from CUA screen

3.2 CAA Features

The main features of the CAA Conference

Administration Application are:

• Used by the people mainly outside the

conference room who are responsible for

creating and maintaining basic

conference data such as conferences,

delegates, delegate lists, messages etc.

and who monitor the system status

during conferences.

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4 Operating instructions

4.1 Starting the CAA

After the CAA has been

installed, the CAA shortcut is

placed on the Desktop and in

the start folder.

Clicking the CAA shortcut will

start the application

A small window will appear

while the application is starting

up.

Figure 4.1-A

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4.2 Login

When the application is started

the user must select a language

if more languages are in use.

If only

one language is in use,

then the Login screen is not

presented.

A user ID or password is not

required. If restricted access to

the CAA application is needed,

use the standard Windows

logon when starting up

Windows.

Figure 4.2-A

After selecting the language the

application will present the

following screen. If the

application is run for the first

time you will see this screen

directly. At the top of the

screen a menu provides access

to all the different CAA screens:

Figure 4.2-B

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General screen functionality 4.2.1

The following describes the

general functionality that

applies to all screens in the

Conference Administration

Application (CAA).

Figure 4.2-C

The above example shows the screen for creating and editing messages.

Search List 4.2.2

The left side of the screen will display a list of

messages that allow the user to search for and

select a specific message to edit. The ’Search

for...’ field provides free text search on the texts

displayed in the list. Entering the text ’Plea’ in

the shown example would place focus on the

first message where the text is found. In this case

‘Please approach the Chairman...’ would be

found.

A vertical scroll bar will appear to enable

scrolling down the message list if additional

ones exist off the screen.

Language Tabs 4.2.3

The right side is for the actual functionality

related to the menu selection. A tab for each

language will be available. The user can flip

through the language tabs when creating or

editing data thereby entering a translation for

the different languages. The system will require

the user to enter data for the default language,

which is the language on the first tab from the

left (e.g. English).

Entering data for the rest of the languages is

optional.

Selected fields will be highlighted in yellow.

Buttons 4.2.4

Throughout this manual buttons will be referred to by putting the button text in brackets like [Add]. The

following buttons are generally implemented on all screens:

[Add]

Press the button to add a new record. That can be a conference, a delegate, a

message or similar record. When the screen is in edit mode then all fields will be

sand coloured. When the adding of information is complete (possibly for several

languages) then press the [Update] button to save the information.

[Delete]

Press the button to delete selected record information. That can be a delegate, a

conference or similar. Information for the record in all languages will be deleted.

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[Update]

When the user is adding or editing information the changes are saved by pressing

this button. Editing existing information is done simply by selecting the information

and changing it. The fields will be sand coloured to show that the screen is in edit

mode.

[Copy]

Select one configuration and press this button. A copy of the configuration selected

will be created.

[Cancel]

Press the button to avoid saving changes just made or saving a newly added record.

If an existing record was being edited then the old data will reappear.

[Close]

Press the button to close the window. All windows must be closed before exiting the

CAA

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4.3 Conference

Clicking the ‘Conference’

brings up the ‘Conference’

page.

This screen is used to

create conferences with

delegate lists assigned to

a specific conference, and

to specify operation

parameters to be set

when the conference is

activated.

Any number of

conferences can be

created.

The names of the

conferences will normally

be a specific conference

name

like ‘Sales Meeting’

or ‘Annual Meeting’

running a limited period

of time.

Figure 4.3-A

Language in use

The ‘Language in use’ option enables the use of languages during a conference.

Only those languages that have been selected before a conference is started

will be available to the users. The default language selected during the

installation will always be enabled and cannot be disabled.

Default Conference

Language

The ‘Default Conference Language’ displays the default language selected

during the installation. It is set per default and cannot be disabled. Missing

labels in other languages will show the default language label instead.

No Language Selection

The ‘No Language Selection’ option disables the language selection when used

with conference modes ‘No login’, ‘Prepared Delegate Seat Table’ or ‘Automatic

in the default language, when the conference is started. When using the

conference modes ‘Login Using Code…’ the user will be presented for the CUA

An alpha-numerical value use to identify the conference.

Conference

Title of the conference. Max. 50 characters.

Conference Mode

The conference mode determines how delegates are known to the system.

Please refer to the section’ Conference Mode’.

Microphone Operation

Mode

Select the microphone mode to be used when the conference is started.

Options are ‘Automatic’, ‘Manuel’, ‘FIFO’ and ‘VOX (Voice active)’. VOX option

only if the CU 6105/6110 features this mode.

Please refer to the section ‘

4.3.2

Microphone

Operation

Mode

’.

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Default Agenda

Configuration

The default agenda subject configuration for the conference can be set using a

dropdown box.

A set of agenda subject configurations is created in

‘Setup/Configurations/Agenda Subject Configuration’.

Voting Configuration

The default voting configuration for the conference can be set using a

dropdown box.

A set of voting configurations is created

in ‘Setup/Configurations/Voting

Configuration’. The default voting configuration for the conference can always

be changed in the CUA before a voting session is started.

Registration

Configuration

The dropdown selection ‘Registration Configuration’ in is used to select the

registration configuration for the conference.

If no registration configuration is selected, registration is not available for the

conference.

Note. Please refer to the ‘User Manual SW 6000 Registration Facility ver

6.x’ for detailed use of the Registration facility

Speech Time

Configuration

The default speech time configuration for the conference can be set using a

dropdown box.

A set of speech time configurations is created in ‘Setup/Configurations/Speech

Time Configuration’. The speech time configurations for the conference can

always be changed in the CUA.

Start / Stop Dates

The date fields are used to specify when the conference is to be held.

Conferences are only visible in the CUA Application if today’s date falls on or

between these two dates.

Start Time

The start time of the conference can be specified in this field.

Customer Id

Field, which is filled in during an import from another system. The field cannot

be edited.

Customer field 1-4

Four user defined fields for entering data about the conference.

Use Multilevel Agenda

on DC 6990

Field for enabling the display of multilevel agenda on the DC6990P. If not

ticked only the active subject (or sub-subject) is shown

Alert on CDA

Text inserted in this field is used to make a notification on a CDA display.

When filled in, a button on the CUA/Agenda is visible enabling a user to

display the text typed in this field on a CDA Screen (overlay).

The button is

available if a text string is filled in and the user has User Type rights to

“Agenda Control”.

[Delegate Seat Table]

Press this button to call the function for creating a delegate seat table for the

conference.

The button is only enabled if the conference mode is set to ‘Prepared delegate

seat table’, ‘Login using code on Seat’, ‘Login using code on List’, ‘Login Using

Code on Preferred Seat’ or ‘Automatic Login on Preferred Seat’.

Please refer to the section ‘4.3.5 Agenda’.

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[Agenda]

Clicking this button bring the ‘Agenda’ popup used for creating an Agenda to a

conference.

Please refer to the section ‘

Agenda

’.

[Proxy Votes]

Some conference units are

supplied with an extra

“voting” button. This button

can be used for casting a

vote for another person. The

“Proxy Votes

” button shows

a list, where Delegates are

assigned permission for

voting for another delegate.

If time and/or date entries

are made the delegated

votes are only valid within

these.

Figure 4.3-B

If only date entries are made the delegated votes are valid from 00.00-23.59

within these.

If no time or date entries are made the delegated votes are valid throughout

the entire conference.

[Options]

The ‘Option’ button brings the ‘Option’ popup, which is used to set operation

settings of the system used when starting the Conference.

Please refer to the section ‘Options’.

[Copy]

The ‘Copy’ button makes a copy of the selected conference. Both ‘Delegate seat

table’, ‘Agenda’, ‘Delegated votes’ and ‘Option’ settings are copied.

[Save as default]

The ‘Save as default’ button saves the conference data from the currently

marked conference and inserts this data per default when creating new

conferences.

[Delete default]

The ‘Delete default’ button deletes default conference data.

[Stop conference]

Use this button to stop a conference

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Conference Mode 4.3.1

Select one of the seven available modes for the conference:

Prepared Delegate

Seat Table

This mode is used to

create a list of

delegates with

names of all the

delegates attending

the conference. Each

delegate is assigned

a seat with a

microphone. The

assi

gnment of seats

is done by clicking

the ‘Del. Seat Table’

button. Se later

section: ‘Creating a

Delegate Seat Table’.

Figure 4.3-C

A seat, having a PC running the CUA Application, will show the name and other

information of the delegate on the Language Selection Screen and other screens and

on various lists.

Selecting this option will allow permanent delegates to login at the CUA Application

using their individual ‘login code’.

If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup:

Using Chip

Cards in Conference Units” is selected, the login code is taken from a chip card

inserted in the conference unit. In this case the user will not be presented for a login

screen when starting the CUA.

Delegates using conference units without chip card reader will be shown on various

delegate screens/lists with the seat number instead of their name.

on Seat

Selecting this option will allow permanent delegates to be assigned a specific seat

with a microphone. The delegates has to login at the CUA Application using their

individual login codes, but the delegate can only login to the seat assigned to him.

If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card

Setup: Using Chip

Cards in Conference Units” is selected, the login code is taken from a chip card

inserted in the conference unit. Then the user will not be presented for a login

screen when starting the CUA.

Delegates using conference units without chip card reader will be shown on various

delegate screens/lists with the seat number instead of their name.

on List

Selecting this option will allow delegates present on a Delegate Seat Table to login at

the CUA Application using their individual login codes at any seat.

If the functionality “Setup/Equipment/Chip Card (CC)

/Chip Card Setup: Using Chip

Cards in Conference Units” is selected, the login code is taken from a chip card

inserted in the conference unit. Then the user will not be pres

ented for a login

screen when starting the CUA.

Delegates using conference units without chip card reader will be shown on various

delegate screens/lists with the seat number instead of their name.

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on Preferred Seat

Selecting this option will allow the delegates to have pre-assigned seats. The

delegates can either login at the designated seat by using the Login button or login

with chip card/code at other seats.

In systems without chip card login, the CUA always allows for login at the designated

seat using the Login button and alternative login of other delegates with code login.

In systems with chip card login, the CUA prompts for code login at the designated

seat if there is no chip card reader available and allows for alternative login with

another code login. If there is a chip card reader available, the CUA prompts for chip

card login.

The ‘Login Using Code on Preferred Seat’ mode differs from the ‘Prepared Delegate

Seat Table’ mode in the sense that the delegates are not registered a

s logged in

before they login using the Login button or login with chip card/code.

Also, it is possible to move the delegates and assign other user types during the

meeting (except for seats where a chip card has been inserted) from the CUA mimic.

Further

more, it is possible to mix units with and without chip card reader and assign

names to all units. Delegates using conference units without chip card reader will be

shown on various delegate screens/lists with the seat number instead of their name.

Automatic Login

on Preferred Seat

Selecting this option will allow the delegates to have pre-assigned seats. The

delegates can either login automatically at the designated seat or login with chip

card/code at other seats.

In systems without chip card logi

n, the CUA always allows for automatic login at the

designated seat and alternative login of other delegates with code login.

In systems with chip card login, the CUA prompts for code login at the designated

seat if there is no chip card reader available

and allows for alternative login with

another code login. If there is a chip card reader available, the CUA prompts for chip

card login.

The ‘Automatic Login on Preferred Seat’ mode differs from the ‘Login Using Code on

Preferred Seat’ mode in the sense th

at the delegates are automatically logged in

when the system operates without chip card login.

Similar to the ‘Login Using Code on Preferred Seat’ mode it is possible to move the

delegates and assign other user types during the meeting (except for seats wh

ere a

chip card has been inserted) from the CUA mimic.

Furthermore, it is possible to mix units with and without chip card reader and assign

names to all units. Delegates using conference units without chip card reader will be

shown on various delegate screens/lists with the seat number instead of their name.

No login

This option will not use names of delegates. All Delegate seat tables will show the

seat number.

In this mode, the ‘Delegates’ screen will not be available at the CUA application

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Microphone Operation Mode 4.3.3

The Microphone operation mode (system mode) can always be changed during a conference using the

Conference page in the CUA.

Individual microphone settings which might be assigned to any conference unit are not overridden. See

section Setup/User Type for further details about Individual microphone settings.

The following operations modes (system modes) can be pre-selected for the conference:

Manual

All delegates speak requests are inserted into the Request list. Their microphones

are turned on when Chairman grants the individual delegate the right to speak.

Microphones with Chairman priority will always be turned on.

Automatic

All delegates speak requests causes their microphone to turn on if the maximum

number of speakers is not reached. Otherwise the speak request will be rejected.

Microphones with Chairman priority will always be turned on.

FIFO

First In First Out. All delegates speak requests causes their microphone to turn on if

the maximum number of speakers is not reached. Otherwise the speak request will

be inserted onto the request list. The first on the request list will be turned on when

one of the active microphones is turned off.

Microphones with Chairman priority will always be turned on directly.

VOX

Speaking into a Delegate microphone will turn on the microphone if the maximum

number of Delegates is not reached. Otherwise the speak request will be rejected.

Speaking into a Chairman microphone will turn on the microphone if the maximum

number of Open Mics is not reache

d. Otherwise the speak request will be rejected.

Chairman units will interrupt a Delegate unit if the maximum number of Open Mics

is reached.

Operation settings for the VOX mode can be set on the CU 6105/6110.

Manual + Reply

Same a ‘Manual’ mode however the Reply option is enabled

Automatic + Reply

Same a ‘Automatic’ mode however the Reply option is enabled

VOX + Reply

Same a ‘VOX’ mode however the Reply option is enabled

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Delegate Seat Table 4.3.4

Press the [Del. Seat Table]

button to call the function for

creating a Delegate Seat

Table for the conference.

The button is only enabled if

the conference mode is set to

• ‘Prepared Delegate Seat

Table’

• ‘Login Using Code on Seat’

• ‘Login Using Code on List’

• ‘Login Using Code on

Preferred Seat’

• ‘Automatic Login on

Preferred Seat’.

Figure 4.3-D

[>>]

Existing delegates from the Delegates database will be shown in the left window.

Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in

the delegate seat table. The seat will automatically be generated, when clicking ‘>>’.

Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.

Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a

new seat.

[<<]

Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.

Clicking ‘Clear Seat will also remove a delegate from a seat.

[Show] Delegate

Table

Clicking this button will show the ‘Delegate’ database window.

[Hide] Delegate

Table

Clicking the ‘Hide’ button will remove the Delegate window.

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It is now possible to assign specific values for the conference, different from the

entries made for the delegate in the Delegate Table

. The following values can be

changed:

User Type – assigning an individual user type

Use Second. User Type – enabling the use of

a secondary user type on seat types

‘Secondary seat’

Secondary User Type –

assigning a secondary user type used on seat types

‘Secondary seat’

Group – assigning a group e.g. for group speech time

Voting Weight – assigning a numerical value giving the number of votes the user has

Voting Group –

assigning a character used for a voting calculation for groups with

different voting rights

Microphone Attenuation – assigning an individual microphone level

[Show Active]

Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as

‘Active’.

[Show All]

Clicking ‘Show All’ will show all delegates in the Delegates Database.

[Import

Delegates]

Use this button to import a list of names from an XML file or to use the default

delegate seat table created in the CAA/Tables/Default Delegate Seat Table.

[Export

Delegates]

Use this button to export a list of names to an XML file.

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[Add Entries]

Press this button to create the number of seats,

which will be used for the conference.

Figure 4.3-E

[Delete Entry]

Press this button to delete a selected seat.

[Clear Seat]

Press the button to remove a delegate from a

selected seat.

[Delete list]

Press this button to delete all seats.

[Move]

Press this button to move a delegate from one seat

to another.

Figure 4.3-F

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Agenda 4.3.5

The agenda is a list of

subjects with a title and

description.

Adding subjects build the

Agenda one by one.

New subjects are added

automatically when

entering text on a blank

line below the last subject.

The agenda shows all

subjects including

indentation.

An agenda can be created

using the buttons to the

right

Note: Rows must not be left

blank in

the default

conference language.

Figure 4.3-G

Field for numbering the subjects. The field can be empty.

(blank)

This field indicates the ‘level’ of the subject. Each level is marked with a

different color.

-/+

Expand and collapses the sub-subjects.

Subject Title

Field for entering the main subject and sub-subjects. For each main subject it

is possible to type in a number of sub-subject activates with ’>>’. There can

be a maximum of 5 levels of sub-

subjects (6 levels including the main

subject). The level is marked in the second column with a color and a level

number. Each sub-subject is shown with indention as well.

Max. number of characters: 1000

Speaker Type

Configuration

A speaker type can be selected from a drop-down list. If speaker type is

selected the speaker type is shown before the speaker name in the CUA and

the CDA Agenda. If speaker type is not selected only the speaker n

ame is

shown. Speaker type is only shown in the CUA and CDA if the subject t

itle is

empty. Speaker types are created in CAA/Setup/Configurations/Speaker

Type Configuration.

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Speaker

It is possible to insert an unlimited number of speakers as sub-subject to a

main subject or a sub-subject. Each speaker is normally assigned each a sub-

subject i.e. at level 3 below a level 2 subject like “Reply”. The s

peaker is

selected by clicking the speaker field at the subject. A popup will open, listing

the delegates assigned to the conference in the Delegate Seat Table.

Alternatively, the speaker name can be typed in the speaker field at the

subject.

If a subject with a speaker is set current in the CUA/Agenda screen the

microphone for the speaker will be set active on the seat, selected in the field

‘Open Mic On’.

If the subject title is empty the speaker name is shown in the CUA/Agenda

and CDA/Agenda. If the subject title is not empty the speaker name is not

shown in the CUA/Agenda and CDA/Agenda. The subject title is shown

instead.

Open Mic On

Using a dropdown box it is possible to select at what seat the microphone for

a speaker shall be opened. The choices are:

Empty: No microphone opens when the subject is set current.

Own seat: The microphone opens at the seat where the speaker is logged in.

Podium “x”: The microphone opens at the seat configured as Podium “x” in

the CAA/Setup/Equipment/Conference Units/Seat Type. The speaker name

will be shown in the CUA and CDA.

“Document”

This field indicates is one or more documents are linked to the subject

Agenda Subject

Configuration

Drop down list for selecting different agenda subject configurations for

individual agenda subjects..

Indication column. The field is black if a voting configuration is selected for

the subject.

Voting Configuration

Field for assigning voting configurations for the individual agenda subjects.

Speech Time

Configuration

Drop down list for selecting different speech time configurations for the

individual agenda subjects.

[Insert]

This button inserts a blank row above the selected row allowing the user to

add a new subject.

[Remove]

This button deletes the selected subject unless a vote result exists for the

subject.

[Move up]

This button moves the selected subject one row up allowing the user to

reorder the agenda.

[Move down]

This button moves the selected subject one row down allowing the user to

reorder the agenda.

[ >> ]

This button increases indentation one level. A limit of 6 indentation levels

must apply.

[ << ]

This button decreases indentation one level.

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[Import]

Import an agenda from an XML

file.

A dialog box will be presented for

the option of deleting an existing

agenda or add the import to the

existing agenda

Figure 4.3-H

[Export]

Export the agenda to an XML file.

[Delete all]

This button deletes all subjects. You have to confirm your choice.

Descriptions

Description

A long description of a subject (main subject or sub-

subject) can be inserted. This description is shown in

the CUA/Agenda in the description window when a

subject is selected.

Max. number of characters: 10.000

Short Description

A short description, typical one line can be typed for a

subject (main subject or sub-subject). This short

description is shown in the CUA/Agenda and

CDA/Agenda but only for the main subject.

Max. number of characters: 500

Description in

“Default language”

When adding the description of an agenda subject to

other languages the description for the default

language can be seen in the ‘Default language

description’ window. This will ease the translation to

the other languages

Short Description

in “Default

language

This window shows the short description in the

default language easing the task of making a

translation to another language.

Hyperlinks

This window shows the hyperlinks to document

attached to the agenda subject. Hyperlink are created

and edited using the [Edit Links] button

[Edit Links]

Clicking this button will show the ‘Agenda Subject

Hyperlinks’ dialog.

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Figure 4.3-I

Hyperlinks can be attached either by typing the

Document Title and the path to the document or it can

be attached using the […] button.

Attached documents can be viewed using the [View]

button.

Hyperlinks can have the following attributes:

Active The document can be viewed in the CUA.

Secret The document can be viewed in the CUA by the

users who in the User Type has been assigned to view

secret documents.

Web The document links are available in the SW 6000

Web Service Interface for use in third part application

like streaming applications.

Vote Results

Figure 4.3-J

Total Vote Result

Shows the voting result as configured in the Vote

Result table in the CAA/Setup/Configurations/Voting

Configuration in the following format:

Approved/not approved

Voting configuration result text 1-9: Result 1-9

Group Voting

Conclusion

Field used to display the voting conclusion in a format

specified by customer

Comments to the

Voting Results

Field for inserting comments to the voting results

Results

Dropdown list to select a Voting Report to print:

•

Result

•

Result with Groups

•

Simple

[View Subject Vote

Report]

Prints the Subject Vote report in PDF format.

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Options 4.3.5.1

The ‘Options’ button

opens the ‘Options’

popup, which is used to

set the system operation

settings,

used when

starting the Conference.

Figure 4.3-K

Microphone

Parameters

Max. Delegate

Speakers

Set the maximum Delegates allowed. The value can

be set from 1 to 8.

Max. Open Mic

Set the maximum open conference units allowed.

This included both Delegate Units and Chairman

Units. The value can be set from 1 to 8.

Max. Speak Requests

Set the maximum no of names in “Request to

speak” queue. The value can be set from 0 to 255.

Max. Speak Replies

Set the maximum no of names in “Reply” queue.

The value can be set from 0 to 255.

Individual Mic Level

Use Delegate Setting

When ticked, the microphone level will be set

according to the setting in the ‘Delegate Seat Table’

Microphone Off Mode

Auto Off (sec)

When ticked a Conference unit will switch of after

the time set, if nobody is talking in the microphone.

Microphone Interrupt

Ability

None

Cannot interrupt another speaker.

Lower

Can interrupt a speaker with a speak priority less

than own speak priority.

Same/Lower

Can interrupt a speaker with the same speak

priority or a speak priority which is less than own

speak priority.

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Voting Configuration

Preset Voting Time

When ticked the voting time is enabled. After the

time set, the voting session will stop automatically.

Counting up

Select this option to make voting time counters

display elapsed time starting from zero and

counting up.

Counting down

Select this option to make voting time counters

display elapsed time starting at the time limit and

counting down to zero.

External Validation

Use External

Validation

When ticked External Validation e.g. external

biometric validation using finger print recognition

or iris scanners is enab

led. External validation is

only available if the current conference is of type

‘Login using code’, ‘Login using code and list’ or

‘Login using code on list’. It is also a prerequisite

that chip card is used.

The option shall also be ticked if a Registration

popup is required, when using Registration at the

conference.

Auto Printing after

Voting Stop

Autoprint the Subject

Vote Report

When selected a configured printer will print the

‘Subject Vote Report’ after a voting session is

stopped

Default ‘Open Mic On’ in

Agenda

This selection determines the default (Podium or

Own place) when a Speakers is selected to a

subject.

Display Application

Configuration

It is possible to have up to 8 CDA applications

running.

Various display configuratio

ns can be created in

the CAA application. For each conference it is

possible to assign any created configuration to any

of the CDA applications running.

For more information about CDA configurations

please refer to the ‘User Manual SW 6090 CDA’.

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4.4 Tables

Delegates 4.4.1

Delegates who attend

conferences can be created

using this screen.

User id, Login Code, Name,

and

User Type fields are all

mandatory and have

to be

filled in.

Figure 4.4-A

User id

A numeric value up to 5 digits, unique for each delegate, which is identifying the User.

When a delegate is added to the list of delegates, the ID cannot be changed. If chip

cards are in use, this ID has to match the ‘Delegate Id’ programmed on the card.

Enter a unique login code to be used by the delegate for logging in to the CUA

Application.

[Generate]

Press the button to generate a random number for the User id/Login Code. When

adding new delegates, unique User id/Login Codes will automatically be assigned.

First/Last Name

First and last name of the delegate.

User Type

Select one of the existing user types from the drop down list. The user type will

determine what screens, buttons, individual microphone settings and functionality

will apply to the delegate’s CUA Application and microphone operation when the

delegate is logged in.

Title

Title or position of the delegate.

1-4 User Table

Four user-defined fields are available for entering various text information. Their

labels can be set to describe the content of the fields from the label screen. Their label

numbers are 1204 to 1207. Write any text or select predefined text from the drop

down list.

[1-4 User table]

Pressing the buttons will call popup screens that allow the user to create and

maintain predefined selections for each of these four fields.

The description of the fields can be changed in ‘CAA/Setup/Language/Labels’.

Groups

A delegate can be assigned a group of delegate. This is useful if ‘Group Speech Time’ is

used.

[Add Group]

This button will bring a popup for adding delegate groups.

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Background

The user can enter any free text information here to be displayed on the Delegate

information screen in the CUA Application.

Voting Weight

This field is used to insert a numerical value given the number of votes the user has.

Default value is ‘1’ (one).

Mic Attenuation

Use this setting to assign individual microphone level to a delegate. The setting can be

from 0 to -6.

Voting Group

This field is used to insert a character to be using in the voting calculations i.e. ‘F’ for

French and ‘N’ for Nederland if the two groups have different voting rights

Start Date

Date field for entering from which date the delegate is active. The start date cannot be

after the stop date. It is possible to enter a start date but no stop date.

Stop Date

Date field for entering the stop date where the delegate is not active anymore. The

stop date cannot be before the start date. It is possible to enter a start date but no

stop date.

Replaces

If the delegate is replacing another delegate, a delegate to replace can be found by

clicking the field. A popup will show the list of active delegates. Delegates selected

cannot be replaced by other delegates nor be replacing other delegates.

Replaced by

If a delegate is replaced by another delegate this field show the ‘First/Last Name’ of

the delegate who has replaced.

Use Second. User

Type

Tick box to select if the user shall use another user type on another seat during the

conference. If ticked the user will get the User Type specified in ‘Second. User Type’

when logged into a seat configured as ‘Secondary seat’ in

CAA/Setup/Equipment/Conference Units/Seat Type.

Second. User

Type

Dropdown box for selecting the User Type which shall be applied to the delegate

when logging in on a seat configured as ‘Secondary seat’ in

CAA/Setup/Equipment/Conference Units/Seat Type

Active

A delegate can be marked as ‘Active’ If marked as active, he will be shown in list

sorted by ‘Active’

Picture

A picture of the delegate can be inserted using the [Add] button and removed using

the [Remove] buttons.

A picture added will be displayed on the Delegate information screen in the CUA

Application.

[Add] (picture)

Press the button to call a standard Windows interface to select picture files

(maximum size 30 Kb – picture format WxH = 115x120).

Pictures are replaced by adding a new one.

[Remove]

(picture)

Press the button to remove a picture from the delegate record.

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Groups 4.4.2

This table is used to create

groups used when assigning

group speech time

configurations and also when

counting votes.

The Group table can also be

opened from

CAA/Tables/Delegates [Add

Group].

Figure 4.4-B

Group name

Name of the group.

Group

Abbreviation

Abbreviation of the group name (max. 3 digits).

Number of

Delegates

A numeric number indicating the number of delegates which are member of the

group (max. 4 digits).

Sort order

A sort order number that determines in which order the groups are shown. The

lowest number is shown first.

Description

A description of the group.

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Default Delegate Seat Table 4.4.3

The default seat table is used to

create a standard seating

which can be used, when

creating conferences.

Figure 4.4-C

[>>]

Existing delegates from the Delegates database will be shown in the left window.

Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in

the default delegate seat table. The seat will automatically be generated, when clicking

‘>>’.

Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.

Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a

new seat.

[<<]

Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.

Clicking ‘Clear Seat will also remove a delegate from a seat.

[Show Active]

Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as

‘Active’.

[Show All]

Clicking ‘Show All’ will show all delegates in the Delegates Database.

[Add Entries]

Press this button to create the number of seats,

which will be used for the conference.

Figure 4.4-D

[Delete Entry]

Press this button to delete a selected seat.

[Clear Seat]

Press the button to remove a delegate from a

selected seat.

[Delete list]

Press this button to delete all seats.

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[Move]

Press this button to move a delegate from one seat

to another.

Figure 4.4-E

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4.5 Messages

This screen is used to create

pre-recorded messages that

can be used by delegates who

have access to the message

screen in the CUA Application.

A maximum of 4000 characters

can be used for each message.

If a message is created in

several language versions then

a delegate logged in using

English can read and send the

message in English and a

delegate logged in using Danish

will read the Danish version of

the received message etc.

Figure 4.5-A

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4.6 Reports

The following groups of reports are available:

Figure 4.6-A

All reports are created as PDF files.

Conference Log Report 4.6.1

The Conference Log reports

lists events taking place

during a conference in

chronological order.

Two reports are available

in the drop-

down list

‘Choose Report’:

• Conference log

•

activity

Figure 4.6-B

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Conference log 4.6.1.1

The Conference Log report lists all events that take place during a conference in chronological order.

Select a conference from

the list on the left side of

the screen.

Select the

‘Conference log’

report in the dropdown list

and press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer.

Figure 4.6-C

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This report shows all login/logout activity during the conference.

Select a conference from

the list on the left side of

the screen.

Select the ‘Login and logout

activity’ report

in the

dropdown list and press

[Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer.

Delegates, with a User Type

in the Delegate Table

different from Delegate or

Chairman user type, who is

logging into a seat after a

Delegate or Chairman has

logged in will be listed in

the report as Deputy.

Figure 4.6-D

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Delegate Conference Report 4.6.2

The Delegate Conference

Report lists all delegates

that

have been part of a

conference either sorted by

‘Delegate Name’ or by ‘Seat

Number.

The drop-

down list ‘Choose

Report’ is only used if there

are customised reports.

Figure 4.6-E

Select a conference from

the list on the left side of

the screen.

Select whether the

delegates shall be sorted by

delegate names or seat

numbers using the Sort

Order radio buttons.

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer.

Figure 4.6-F

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Delegate Table Report 4.6.3

The Delegate Table Report

lists all delegates in the

Delegate Table

for a

Conference with an option

for showing all delegates or

only the delegates marked

active in the ‘Delegate

Table.

The drop-

down list ‘Choose

Report’ is only used if there

are customised reports.

Figure 4.6-G

Select a conference from

the list on the left side of

the screen.

Select whether the report

shall contain only active

delegates or all delegates in

the database using the

‘Delegates Active/All

buttons.

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer.

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Agenda Report 4.6.4

The Agenda Reports

displays the agenda of a

selected conference.

Two reports are available

in the drop-

down list

‘Choose Report’:

•

Without voting

results

•

With voting

results

Agenda Report without voting results 4.6.4.1

Select a conference from

the list on the left side of

the screen.

Select the ‘without voting

result’ report in the ‘Chose

Report’ dropdown list

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer

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Agenda Report with voting results 4.6.4.2

Select a conference from

the list on the left side of

the screen.

Select the ‘with voting

result’ report in the ‘Chose

Report’ dropdown list

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer

Delegate Statistical Report 4.6.5

The Delegate Statistical

Reports lists delegates

speaking information and

the number of conferences

delegates has participated

in.

The reports are available in

three versions:

• All delegates

• Delegate detailed

• Delegate

Figure 4.6-H

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All delegates 4.6.5.1

This reports list total speech time and number of conference participated for all active delegates in the

‘Delegate Table’ within a specified period of time.

Select the ‘All delegates’

report in the dropdown list

Enter the ‘Start Date’ and

‘End Date’.

Optional select a ‘User

Type’.

Optional select a ‘Group’.

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer

Figure 4.6-I

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Delegate detailed 4.6.5.2

This reports list a summary of total speech time and number of conference participated for a selected

delegates in the ‘Delegate Table’ within a specified period of time.

The report does also list all agenda subject, where the selected delegate has participatedwith login/logout

time and speech time for each subject

Select the ‘Delegate

detailed’ report in the

dropdown list

Enter the ‘Start Date’ and

‘End Date’.

Select the

‘Delegate’ in the

‘Delegate Filter dropdown

list

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer

Figure 4.6-J

Delegate 4.6.5.3

This reports list a summary of total speech time and number of conference participated for a selected

delegates in the ‘Delegate Table’ within a specified period of time.

Select the ‘Delegate’ report

in the dropdown list

Enter the ‘Start Date’ and

‘End Date’.

Select the ‘Delegate’ in the

‘Delegate Filter dropdown

list

Press [Create Report]

When the report is created

it is displayed for viewing

in a PDF viewer

Figure 4.6-K

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Search in Voting Results 4.6.6

The Search in Voting

Results menu offers

different possibiliti

es for

searching voting results

including individual voting

results.

Figure 4.6-L

Individual

Results

Option for selecting a search of individual voting results. The options Individual

Results and Total Results are mutually exclusive.

Total Results

Option for selecting a search of the total voting results. The options Individual Results

and Total Results are mutually exclusive.

Voting

Configuration

Option for selecting a voting configuration. The Voting Configuration must be

selected to make a search for voting results.

Conference

Option for entering a conferencing name to limit the number of conferences in the

search.

From/to date

Option for entering a date interval to limit the number of search results.

[Search]

Button for starting a search based on the selected search parameters.

[Close]

Button for closing the Search in Voting Results menu.

[Print Subject

Vote Report]

Button for generating a detailed voting report. The report contains the name of the

conference, the voting subject, the total vote results, the group voting result, the

group voting conclusion, the delegates absent and the individual voting result.

[Print Simple

Vote Report]

Button for generating a short voting report. The report contains the name of the

conference, the voting subject, the total vote results and the individual voting result.

Sum of Lines

Field for displaying the number of search results in the Search table.

[Individual

Results]

Options only available when selecting Individual Results and Voting Configuration.

Delegates

Option for selecting a delegate from the Delegate Table and view the individual voting

results of that delegate.

Group

Option for selecting a group and view the individual voting results of the delegates of

that group.

Vote 1-5

Options for selecting voting results. The options available depend on the selected

Voting Configuration. If there are no options enabled, all voting results will be shown.

If only some of the options are enabled, only the selected voting results will be shown.

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Show in result

view

Options for displaying the voting results in the Search table to the left.

Total Vote Result

Option for displaying the voting conclusion (Approved/Not Approved) in the Search

table to the left.

[Total Results]

Options only available when selecting Total Results and Voting Configuration.

and/or

Options for selecting the conditions of the voting result search. The ‘and’ condition

requires that all the conditions are fulfilled in order for a voting result to be included

in the search. The ‘or’ condition requires that one of the conditions is fulfilled in order

for a voting result to be included in the search.

Vote 1-9

Options for up to 9 different voting results. The options are defined in the selected

voting configuration.

=, <>, <, <=, >, >=

Options for filtering the voting results based on syntax.

[blank]

Field for entering a numerical value used in combination with the chosen syntax.

Show in result

view

Options for displaying the voting results in the Search table to the left.

Total Vote Result

Option for displaying the voting conclusion (Approved/Not Approved) in the Search

table to the left.

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4.7 Setup/Equipment

Conference Units 4.7.1

This screen is used to

configure the seat

assig

nment setting up

relations between

microphones, seat numbers

and computers running the

CUA Application.

Seats are automatically

created by the CU Interface

application when

information about new

units is received from the

CU 6105/6110 Central

Unit.

The

table can be sorted in

accordance to the various

columns by clicking the

header.

Figure 4.7-A

Note: If a seat has been created, it will not be deleted automatically if the unit is not connected to the CU

6105/6110 anymore.

Un-used ‘Seats’ have to be deleted manually.

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

If rooms are linked together for combining system in more room, this field is used for

identifying which room, the unit is located in. The room number is selected by use of a

drop down box, with a list of configured rooms. The available rooms are set in

Setup/Rooms/Room Configuration.

Seat #

The seat number must be unique and is used to identify the seat on lists, reports and on

the mimic diagram. It can have a maximum of five numeric characters.

Serial #

Each microphone has a unique serial number encoded into the unit from the factory.

The number 000.000.000 must be used to create a seat with a computer but no

microphone.

Seat Type

This field is identifying the use of the seat, where the conference unit has been placed.

The entries are:

The other labels are only used for identifying the unit, but do not give any functionality.

DM unit

type

The connected unit is a Delegate Unit.

CM unit

type

The connected unit is a Chairman Unit.

DV unit

type

The connected unit is a Voting Unit.

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Podium x

If a seat has been set to the Seat Type “Podium x” microphone, the unit on

this seat will be turned on with the “Podium x” button on the CUA. There

can be up to three different podium microphones. Podium microphones

cannot be assigned to CUA’s or DC 6990 P’s.

Secondary

seat

If a seat has been set to Seat Type ‘Secondary seat’, a delegate assigned

with a secondary user type, will change to the secondary user type when

logged in at the secondary seat.

Technician

If a seat has been marked as a ‘Technician’, a CUA application running on a

PC assigned to this seat will not be logged out, when starting a conference.

The seat is attached to a PC.

Use Serial #

If delegate units connected are

sharing a microphone, this field is

used to identify the units sharing a

microphone.

In the example unit 000.167.059

is using the microphone from unit

000.167.109

Note: Chairman units as well as

portable units does not support

sharing microphone.

Note: Units sharing a microphone

has to be connected to the same

chain on the CU.

Figure 4.7-B

User Type

Specifies the default user type that applies to the CUA Application and the microphone

units when no one is logged in at the seat or a conference is not started.

Computer

Name

The computers running the CUA application are identified by their Windows computer

name. A computer name must be specified if a PC with CUA application is assigned to

the seat. It allows the PCs to send messages to each other via the network using MSMQ

and allows the CUA to control the microphone unit assigned to this seat. The field must

be left blank if no PC is attached to the microphone unit. Must be unique.

If a seat with a PC running the CUA application for a technician, this position does

normally not have a microphone assigned, t

he ‘Serial No’ can be inserted as

‘000.000.000’.

For a Technician, the fields ‘Seat type’ must be selected as ‘Technician’.

For applications running as a session on a terminal server the computer name should be

set so that terminal server and client console is identified e.g. “ServerName~3” is used

to identify a CUA running on terminal server “ServerName” and using client assigned to

console number 3.

Client must identify console number in call as well for the link to be established

between client on server and CUI.

UI on

Computer

Dropdown list to select the CUA Layout type for the Computer selected

Mic

This field is used to apply individual microphone level to a seat. The values are between

0 and -6.

This field is used to apply individual speaker level to a seat. The values are between 0

and -6.

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Runtime Seat

Assignment

This field enables/disables automatic CUA seat assignment.

Ext. Val.

This field indicates whether external validation equipment is available for the seat.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the seat was created

automatically by the system. The field can be used to store comments of any kind.

Mic on

Red colour indicates that the microphone is ON. Green colour indicates that the

microphone is in request.

The number in the green indication indicates the number in the request queue.

[Save settings

in CU]

Pressing this button will save the current state of the system into the flash memory in

the CU 6105/6110.

[Mic check]

Will check a selected seat’s microphone by trying to turn on the microphone (for two

seconds).

[PC check]

Will check that MSMQ is running on the computer whose name is specified for the

selected seat.

[Mic scan]

This button starts a scanning of all microphones, by switching them On and OFF one by

one.

Figure 4.7-C

[Replace Unit]

This functionality is used for replacing a defective conference unit or switch units

between the seat:

Identify the seat number for the defective unit and remove it.

Connect the new unit to the CU. The new unit will after a short time show up as the

last unit on the list.

Select the line in the ‘Seat’ window with the new microphone.

Click ‘Replace microphone’ and the following dialog window will appear:

Figure 4.7-D

Type in the seat number for the defective unit.

Click OK. The new microphone has now replaced the defective one and has got the

functionality and Seat number of the defective microphone. Click OK.

Note: If the microphone was assigned a PC running the CUA interface this User has to logout and login

again for getting control of the new microphone.

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Interpreter Units 4.7.2

This screen is used to

configure the use of

Interpreter Units and

Interpretation Channels.

Entries

are automatically

inserted

by the CUI

Interface application when

information about new

units is received from the

CU Central Unit.

The table can be sorted in

accordance to the various

column

s by clicking the

header on top.

Note: If an entry

has been

created, it will not be

deleted automatically, if the

unit is not connected to the

CU Central Unit anymore.

Un-

used units have to be

deleted manually

Figure 4.7-E

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

If rooms are linked together for combining system in more room, this field is used for

identifying which room, the unit is located in. The room number is selected by use of a

drop down box, with a list of configured rooms. The available rooms are set in

Setup/Rooms/Room Configuration.

Serial #

Each unit has a unique serial number encoded into the unit from the factory.

Booth #

This field is used to enter the booth number, where the interpreter set is placed. Each

booth can max. be assigned 32 interpreter units. The Language Channel assigned to

the booth is assigned at the ‘Booth Ch. Assignment’.

A-language

This information field is for informing the channel number (and language assigned to

this channel) which is assigned as the A-channel. This is set automatically.

Desk #

Each interpreter booth can use multiple desks. This field is used to identify the desk

no.

B-language

This field is used for assigning a language channel to the B-language of the interpreter

set.

B-mode

This field is used to set the mode for the B-channel:

All

All channels at the interpreter set can be set to a B-channel.

One

One channel set as ‘B-language’ can be used at the B-language.

None

The B-language is not in use.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created

automatically by the system. The field can be used to store comments of any kind.

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AB Switch

Set to ‘On’ the interpreter can switch between the A and B-language with the

microphone ‘On’.

Backlight

Set to ‘On’ switches on the backlight in the LCD display in the interpreter set.

Floor toggle

Set to ‘On’ enable the toggle of the Floor button.

Mic on

Red colour indicates that the microphone is ‘On’.

Interlock modes

Complete

lock

When ticked, no interpreter can switch ‘On’ his microphone to an

occupied channel.

No interlock

When ticked any interpreter can switch ‘On’ his microphone to an

occupied channel. The interpreter who was occupying the channels will

be switched ‘Off’.

Inter booth

lock

A can interrupt A

When ticked, an interpreter can switch ‘On’ his

microphone on his A-channel to a channel occupied

by an interpreter using his A-channel.

The interpreter who was occupying the channels

will be switched ‘Off’.

A can interrupt B

When ticked, an interpreter can switch ‘On’ his

microphone on his A-channel to a channel occupied

by an interpreter using his B-channel.

The interpreter who was occupying the channels

will be switched ‘Off’.

A can interrupt

A+B

When ticked, an interpreter can switch ‘On’ his

microphone on his A-channel to an occupied

channel.

The interpreter who was occupying the channels

will be switched ‘Off’.

Conference

Units CS Display

Abbreviation

When ticked the abbreviation of the language will be shown in the

channel selector display in conference units.

Channel

numbers

When ticked the channel number will be shown in the channel selector

display in conference units.

Please note that Channel Selector Units will always show channel

numbers.

[Replace Unit]

Replaces a unit. See procedures in previous section Setup/Equipment/Conference

Units.

[Save settings in

CU]

Pressing this button will save the current state of the system into the flash memory in

the CU 6105/6110.

After making a setting of a system, it is advisable to save the settings in the CU. Please

also refer to the CU User Manual.

Booth Ch.

Assignment

Use this table to set the language to be used in each interpreter booth. Several booth

can have the same language channels.

Language

Channels

Channel in

use (0-31)

Type in the number of channels to be used. Pressing [Update] will

update the Channel/Language window to show the number of channels

in use.

Language

A language can then be assigned to the channels in use.

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Audio Output Units (AO) 4.7.3

This screen is used to

configure the AO Units

connected.

Entries

are automatically

inserted by the CU Interface

application when

information about new

units is received from the

CU Central Unit.

Note: If an entry

has been

created, it will not be

deleted automatically, if the

unit is not connected to the

CU anymore.

Un-used units have

to be

deleted manually.

Figure 4.7-F

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

If rooms are linked together for combining system in more room, this field is used for

identifying which room, the unit is located in. The room number is selected by use of a

drop down box, with a list of configured rooms. The available rooms are set in

Setup/Rooms/Room Configuration.

Serial #

Each unit has a unique serial number encoded into the unit from the factory.

Function

Field, which can be used to identify the function of the unit. This description is used

to identify the units in the CUA application.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created

automatically by the system. The field can be used to store comments of any kind.

Channel and

Volume Settings

The Channel and Volume can be set for each of the outputs at the AO unit.

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Ambient Microphones (AM) 4.7.4

This screen is used to

configure the Ambient

Microphone connected.

Entries are automatically

inserted by the CU Interface

application when

information about new

units is received from the

CU Central Unit.

Note: If an entry has been

created, it will not be

deleted automatically, if the

unit is not connected to the

CU anymore.

Unused units have to be

deleted manually

Figure 4.7-G

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

If rooms are linked together for combining system in more room, this field is used for

identifying which room, the unit is located in. The room number is selected by use of

a drop down box, with a list of configured rooms. The available rooms are set in

Setup/Rooms/Room Configuration.

Serial #

Each unit has a unique serial number encoded into the unit from the factory.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created

automatically by the system. The field can be used to store comments of any kind.

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Conference Displays (CDA) 4.7.5

This screen is used to

configure the Conference

Display Application (CDA).

Up to 16 CDA applications

can be configured.

For more information

about CDA configurations

please refer to the ‘User

Manual SW 6090 CDA’.

Figure 4.7-H

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Chip Card (CC) 4.7.6

Chip Card functionality is a

feature where delegates

identify themselves

to the

system by use of a DIS Chip

Card. The Chip

Card contains

information like User ID,

which the DCS 6000 system

uses to identify the user of

the Conference Unit by

getting the personal details

from the ‘delegate’ database

in the SW 6000.

Figure 4.7-I

When a conference is started with conference mode: ‘Login Using Code’, ‘Login Using Code on Seat’,

units are checked for a valid chip card.

When a card is inserted in a conference unit, the software will identify the user by matching the ‘User ID’

in the ‘Delegate’ database with the ‘User ID’ on the card. After this match the ‘Login Code’ will be checked

and first then the cards will be accepted.

The microphone button will then work, however depending on the ‘User type’ of the logged in person,

the person may be allowed to vote.

If the card is not inserted or is invalid, the microphone and voting button are not usable, however the

loudspeaker and channel selector will still work

[Chip Card

Setup]

If chip cards have to be used

in the system click this button

Figure 4.7-J

Using Chip Cards in

Conference Units

Tick this option, if chip cards are to be used in the system

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Location ID

This ID is used to make cards usable only in the

installation, they are intended for. Insert a four or five

digit number identifying your installation.

If cards are delivered pre-

programmed from DIS, the

‘Location id’ is marked on the package containing the

chip cards.

File number

The entry determines where the information is place on

the card.

This field has to be set to ‘1’ (one) if the cards in use are

delivered from DIS.

After clicking [Close], you will be prompted to restart all SW 6000 applications including

the CUI.

[Program

Selected

Names]

The list to the left shows all

names in the Delegate Table.

Select the Delegate for which

a Chip Card has to be

programmed.

After selecting the Delegates,

click the button.

Note. Programming is only

possible if the CP 6000 Chip

Card reader is installed.

Figure 4.7-K

[Program Chip Card]

Click this button to program chip cards for the selected

Delegates. You will be prompted to insert the cards to be

programmed.

[Abort Programming]

Click this button to abort the programming.

[Clear List]

Click this button to un-select all selected Delegates.

[Read

Information]

Click this button to read the information on the inserted chip card.

[Clear]

Click this button to clear the chip card information fields.

[Delegate

Details

If a card is inserted in the chip card reader, the information (User Id, Login Code, Name,

Location Id) will be shown in the fields above the button. Clicking [Delegate Details] will

bring a popup showing all details about the delegate.

[Delete

Information]

Clicking this card will erase the programmed information on the card.

Delegate information in the Delegates Database will not be deleted.

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Web Service 4.7.7

This screen is used to setup

the connection parameters

for the

SW 6086 Web

Service Interface.

For details about the SW

6086 Web Service Interface

please refer

to ‘User Manual

SW 6086 Web Service

Interface’.

Figure 4.7-L

Web Service Address

Field for entering the web service address

Web Service

Administrator Address

Field for entering the web service administrator address

Send Delegate details

Tick this option if delegate details (text and picture) shall be sent to the web

service

Send Delegate

Tick this option if delegate login/logout information shall be sent to the

web service

Send Agenda Links

Tick this option if agenda links shall be sent to the web service

Send Prepare Meeting

Tick this option if SW 7085 Streaming Software is in use.

Web Service password

Field for entering password for the web service interface to be verified by

the web service

Web Streaming password

Field for entering password for the web service to be verified by the web

service interface

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Conference Import/Export Mode 4.7.8

The default Import/Export

mode for conferences is

to/from a file folder.

Alternatively Import/Export

can be done through a third

party web service.

For more information about

using this option please refer

to the ‘User Manual SW 6186

Advanced Import-Export’.

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4.8 Setup/Configurations

Agenda Subject Configuration 4.8.1

This screen is used to

specify a number of agenda

subject configurations.

The configurations

can be

applied to a subject on an

Agenda or to a conference as

a default configuration.

Figure 4.8-A

Name

Name of the agenda subject configuration

On setting

Agenda Subject

active

Empty Request and

Reply List

When selected the Microphone Request and Reply list is

emptied, when the subject is set active

Close Delegate Speakers

When selected the microphone is switched Off for all

Delegate speakers, when the subject is set active

Reset Group Speech

Time

If returning to the subject the accumulated Group Speech

Time is reset.

Reset Delegate Speech

Time

If returning to the subject the accumulated Delegate

Speech Time is reset.

Request Time Limit

When selected a Request time limit is applied. When the

request time limit is reached the request list is closed and

no more requests are accepted from Delegate.

A user with ‘Microphone Control’ rights

can still set

delegate units in Request. The list can be re-opened by

users with ‘Request List Control’ rights.

Speech

Limitations

One Speech pr. Delegate

When selected a user can only request to speak one time

for each subject.

Configuration

A reply configuration for the subject can be selected using the dropdown list. If no

configuration is selected the default reply configuration will be used. The [Edit]

button brings the ‘Reply Configuration’ screen. For details, please see next chapter.

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Reply Configuration 4.8.2

This screen is used to specify a

number of reply configurations.

The configurations

can be

applied to a subject on an

Agenda.

The ‘Default’ configuration will

be used when

• No conference is started

• No Subject is set active

• A Subject is

set active,

where no Reply

Configuration is applied

Figure 4.8-B

Name

Name of the agenda subject configuration

Reply#

Each reply configuration can contain up to 10 reply options numbered from 0 to 9. The

‘default’ configuration cannot be deleted but changed. The default configuration is used

always except when an agenda subject has been applied another configuration (see the

chapter ‘Agenda Configuration’.

Label

The Label name specifies the label in the reply button.

Color

Specifics the color indication of the reply option.

Hint:

Do not specify Red or Green color as those colors is used for Speak and Request

indication.

Priority

Priority 1 to 10 can be specified. Replies with higher priority will be shown first in the

reply list.

Comment

Described the reply option. This description is used in the CUA Layout 2 to 4 to guide the

chairman.

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Voting Configuration 4.8.3

This screen is used to specify a

number of voting

configurations.

Voting configurations are

specified as different named

configurations

, which can be

applied when starting a voting

session.

The configurations

can be

applied to a subject i

n an

Agenda or to a C

onference as a

default configuration.

Figure 4.8-C

Voting buttons 4.8.3.1

Voting configurations can be created with 1 to 5 buttons.

A conference unit with 3 voting buttons cannot vote if a voting session is started with 4 or 5 button voting

configuration.

A label for each of the buttons to be used in CUA Application like ‘Yes’, ‘No’ and ‘Abstain’ and a colour that

is used on the mimic diagrams when displaying vote results can be specified.

When a voting session is closed the total of the different button presses are counted and stored in five

totals, which can be referred to from the Quorum, Passed and the 9 vote display column formulas.

Please note that the DIS voting units are supplied either with 3 or 5 voting buttons. The 5 voting button

configuration is standard.

4.8.3.1.1 Units with 3 voting buttons

The buttons are numbered as shown in the next figures:

1 (Total1)

This is the “Yes” button

2 (Total2)

This is the “Abstain” button

3 (Total3)

This is the “No” button

Present

The colour specified here will be used to indicate

Presence in the CUA and mimics

Cancel

This is a ‘Cancel’ button. If this is ticked, this button

will be shown on the CUA.

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4.8.3.1.2 Units with 5 voting buttons

The buttons are numbered as shown in the next figures:

1 (Total1)

This is the “++” button on standard DIS Conference Units.

2 (Total2)

This is the “Yes” button on standard DIS Conference Units

3 (Total3)

This is the “Abstain” button on standard DIS Conference

Units.

4 (Total4)

This is the “No” button on standard DIS Conference Units.

5 (Total5)

This is the “--” button on standard DIS Conference Units.

Present

The colour specified here will be used to indicate the

Presence in the CUA and mimics

Cancel

This is a ‘Cancel’ button. If this is ticked, this button will

be shown on the CUA.

Parameters 4.8.3.2

Secret Voting

Individual result will not be shown on the mimic displays

Show whether

Vote is cast

When ticked an (neutral) indication is given in ‘CDA Mimic’ screen and ‘CDA

Individual Voting Result’ screen that a delegate has voted

CUA Secret

Voting

When ticked the indication in the CUA Voting buttons will not visually reveal the

casted vote

CDA Interim

Result

Results on the CDA voting displays will be updated during the voting session as the

delegates enter the votes

Delegate Interim

Result

Results on the CUA voting screen will be updated during the voting session as the

delegates enter the votes

Chairman

Interim Result

Results on the CUA voting screen on a user with ‘Chairman’ rights will be updated

during the voting session

Use Voting

Weight

A weight value for each delegate permanently created in the Delegate Table can be

specified. The Delegate’s vote will be multiplied with this value if the parameter is

checked. If the login mode is ‘Prepared delegate seat table’ then the weight value will

be taken from the delegate seat table instead of the Delegate Table

An example of the purpose could be a shareholder meeting where each shareholder

has as many votes as he has shares. In this case you must enter the amount of shares

in his weight field in the delegate table before a voting session. When a session using

this parameter is performed his vote will automatically be multiplied with his amount

of shares when the result is calculated

The five totals for the buttons store the result after the multiplication with the weight

values

Use Quorum

Formula

The Quorum formula is only used if this parameter is checked. Otherwise the Quorum

formula field must be blank

Attendance check 4.8.3.3

An attendance check can be performed in all modes. Attendance check options are:

No attendance

check

No attendance check is performed before a voting

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Automatic

Calculated

The total present is calculated as the sum of delegates who pressed a voting button

during the voting session.

Manual

An attendance check voting session must be performed before a voting session with

this setting can be started.

The total present is counted as the sum of delegates who pressed the [Present]

button during this session.

Manual (for

session)

An attendance check voting session must be performed before a voting session with

this setting can be started.

The total present is counted as the sum of delegates who pressed the [Present]

button during this session.

The total present counted in this session is used until a new attendance check is

performed

The total present is calculated as the sum of delegates who is logged in during the

voting session. Delegates who log in during the session is also counted

Mandatory Login

Seat

If a seat is selected for this parameter, a voting session cannot be started unless a

user is logged into this seat.

Quorum formula 4.8.3.4

The user can define a formula in this field that will determine if a voting session is legal or not. A Quorum

is normally based on a calculation of present delegates being equal to or more than a required number.

The Quorum formula is calculated after stopping the vote session but before displaying the result. If the

result of the Quorum formula is 1 it is interpreted as ‘Quorum obtained’. Anything else is interpreted as

‘Quorum not obtained’.

Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.

Here are some different examples that show ways of calculating:

Example 1

At least 2/3 of the number of appointed

members (120) must be present.

80 and above is OK

sum(Present) >= 120*(2/3)

TotalPresent >= 120*(2/3)

Example 2

More that 2/3 of the number of appointed

members (120) must be present.

81 and above is ok but 80 and below is not ok

sum(Present) > 120*(2/3)

TotalPresent > 120*(2/3)

Example 3

Quorum is obtained if the given votes are more

than 60.

Total1+Total2+Total3>60

Example 4

Quorum is obtained if the given ‘Yes’ votes are

more than 2/3 of the ‘Present’.

Total1>Sum(Present)*(2/3)

Total1>TotalPresent*(2/3)

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Passed formula 4.8.3.5

A vote session can result in either ‘Passed’ or ‘Not passed’. If the Quorum formula is used and the result is

“true” being ‘Quorum obtained’ the result is calculated based on the formula specified in the Passed field.

If the result of the formula is ‘true’ the result is ‘Passed’

If the result of the formula is anything else than ‘true’ the result is ‘Not passed

If Quorum was not obtained the result is always ‘Not passed – Quorum not met’ regardless of the result of

this calculation.

The result of the Passed formula is displayed on the various vote result screens right after finishing the

vote session. ‘Passed’ is in clear green colour and ‘Not passed’ in clear red colour.

Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.

Here are some different examples that show ways of calculating:

Example 5

Passed if Yes votes are more than No votes

Total1>Total3

Example 6

Passed if Yes votes are more than No+Abstain

votes

Total1>Total2+Total3

Example 7

We have exactly 120 appointed Members and

more than half of them must vote Yes

regardless of how many of them are present

during the voting:

sum(Vote1) > 60

Example 8

Exactly half or more of the present delegates

must vote Yes:

sum(Vote1) >= (sum(Present) / 2)

Vote display column formula 4.8.3.6

The result of the voting sessions is displayed on several CUA screens or CDA screens in different ways.

Either as plain numbers due to the limited space on the screen or as column charts with numbers.

Up to nine different results column formulas with labels can be used. For each of the column formulas the

user must specify a header label, colour and a width. The widths are used on the CUA and CDA Result

screen.

Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.

Here are some different examples that show ways of calculating:

Example 9

Total number of YES votes

Total1

Example 10

Total number of ABSTAIN votes

Total2

Example 11

Total number of NO votes

Total3

Example 12

To calculate the sum of those who did not vote

at all

TotalPresent-Total1-Total2-Total3

Example 13

To display the total count of available seats in

the hall

TotalSeats+TotalDelegatedVotes

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4.8.3.6.1 Formula fields

Instead of hard-coding a set of predefined rules a number of formula fields can be implemented. Each of

the formula fields allow the user to specify a formula calculation using the below command syntax.

Field

Field type

Description

Vote1

Integer

Value = 1 for individual Delegates who pressed button 1. Can be used to

calculate totals depending on Parameter

Vote2

Integer

Value = 1 for individual Delegates who pressed button 2. Can be used to

calculate totals depending on Parameter

Vote3

Integer

Value = 1 for individual Delegates who pressed button 3. Can be used to

calculate totals depending on Parameter

Vote4

Integer

Value = 1 for individual Delegates who pressed button 4. Can be used to

calculate totals depending on Parameter

Vote5

Integer

Value = 1 for individual Delegates who pressed button 5. Can be used to

calculate totals depending on Parameter

Present

Integer

Value is always 1. Can be used to calculate totals depending on

Parameter

Voting Group

Parameter

Character(3)

A way of grouping the permanently created delegates. This could be

political party membership or nationality etc.

Weight

Integer

A value indicating the Delegate’s weight in vote sessions. It could be

number of shares etc.

Total1

Integer

Sum of delegates who pressed button 1. Multiplied with Weight if

‘Weight in use’ parameter is checked.

Total2

Integer

Sum of delegates who pressed button 2. Multiplied with Weight if

Weight in use parameter is checked.

Total3

Integer

Sum of delegates who pressed button 3. Multiplied with Weight if

Weight in use parameter is checked.

Total4

Integer

Sum of delegates who pressed button 4. Multiplied with Weight if

Weight in use parameter is checked.

Total5

Integer

Sum of delegates who pressed button 5. Multiplied with Weight if

Weight in use parameter is checked.

TotalSeats

Integer

Sum of Seats configured in CAA/Setup/Equipment/Conference Units

TotalPresent

Integer

Sum of delegates who have indicated presence using the Present button

during attendance check and delegates who did not participate in the

attendance check but did participate in the voting session.

Voting weight is taken into account.

TotalAttendance

Integer

Sum of delegates with voting right who have indicated presence using

the Present button during attendance check.

Voting weight is taken into account.

TotalVotes

Integer

Sum of the logged in users with voting right multiplied with Weight if

Weight in use parameter is checked

TotalLoggedIn

Integer

Sum of the logged in users with voting right

TotalDelegatedVotes

Integer

Sum of the votes, which has been delegated to others right multiplied

with Weight of the delegated vote if Weight in use parameter is checked

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4.8.3.6.2 Syntaxes

The following syntaxes are valid:

Add

Minus

Divide

Multiply

and

Two statements combined with ‘and’ shall fulfil condition

One of two statements combined with ‘or’ shall fulfil condition

sum(voting_group')

Sum of the given votes for a Voting Group

sum('voting_group',condition)

Sum of the given votes for the Group ‘ABC’ fulfilling the ‘condition’

iif (condition,truepart,falsepart)

If the ‘condition’ is true then the ‘truepart’ is shown, if not the

‘falsepart’ is shown

convert(number,'System.Int32')

Converts a decimal number to the lower integer part.

Example 1:

convert(3,'System.Int32') = 3

convert(2.5,'System.Int32') = 2

Example 2 (25% of Total present is always rounded up to the nearest

integer):

iif(convert(TotalPresent/4,'System.Int32')<TotalPresent/4,

convert(TotalPresent/4,'System.Int32')+1,

convert(TotalPresent/4,'System.Int32'))

4.8.3.6.3 Use of Voting Group parameter

Use of delegate ‘Voting Group’ parameter is a way of counting votes from group of delegates separately

and use this count in calculating Quorum or Passed/Not passed results.

In the following the ‘Voting Group’ parameter ABC has been used for some delegates and DEF for others.

Example 15

To get all delegates with ‘Voting Group’ = 'ABC'

who has cast a vote.

Enclose the ‘Voting Group’

in quotes and use

the SUM-function (you are in fact creating a

sum of the individual results...)

SUM('ABC')

Example 16

To get all delegates with ‘Voting Group’ = 'ABC'

who has pressed button 1 use the expression

SUM('ABC', VOTE1)

Example 17

So if the statement that "passed" is true if yes-

votes for ABC-delegates are greater than no-

votes for DEF-delegates.

SUM('ABC',VOTE1) > SUM('DEF',VOTE3)

Special buttons 4.8.3.7

[Edit]

The button [Edit] is showing a window for creating the SQL statement.

The user can cut and paste from the textbox displaying it. An advanced user may

want to copy the statement to the Microsoft Enterprise Manager’s SQL analyzer to try

out different syntax possibilities or to debug the formulas.

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[Preview]

This button present a screen preview of the selected parameters

Mimic Configuration 4.8.4

The Mimic is a graphical

overview of the conference

room or hall.

Each seat has a coloured dot

showing microphone and login

status.

It is possible to make several

mimic diagrams that can be

selected for specific

conferences.

Figure 4.8-D

Name

Name of the mimic diagram that will be shown on the drop down list on the

Conference screen.

CUA Mimic

One of the mimic diagrams must be marked as default to be used by the system when

no conference is started.

Display IS Label

To display the interpreter set labels on the mimic diagram the ‘Display Label’ must be

checked. The CDA application has to be restarted in order for the changes to be

applied.

Default: Menu

Tick this option to enable the Menu button in the mimic diagram per default. When

touching the dot representation of a microphone in the mimic diagram a menu is

presented directly.

Default: Mic

On/Off

Tick this option to enable microphone handling. When touching the dot

representation of a microphone in the mimic diagram the microphone is directly

turned on/off.

[Add Image]

Press the button to select a graphic file (bitmap file) through a standard Windows file

selection window. The bitmap must be greater than 150x100 pixels. File formats

‘bmp’, ‘tiff’, ‘png’, ‘jpg’ are valid graphical file formats. The aspect ratio of th

e image

shown in the Preview window might not be correct.

The bitmaps can be created using various standard tools like Microsoft Paint. The full

size of the bitmap is shown in full resolution in the ‘Edit window’ and in the CUA.

[Edit Image]

Press the button to call a window allowing the user to edit the mimic diagram as

described in the section below. The bitmap will be shown in a scalable window in

correct aspect ratio.

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Edit image 4.8.4.1

The screen presents a full

screen view of the imported

bitmap allowing the user to

add and edit seats, and to add

buttons for special

functionality.

Right clicking

on the image

calls a popup menu presenting

the different options.

The dots and buttons inserted

use of the popup menu can

be arranged by a standard

Windows drag and drop

function.

Seat numbers are displayed

when the mouse is positioned

over a dot.

Figure 4.8-E

Remove selected

item

Right click on a button or a dot and select this option to remove it from the mimic

diagram

Import all

unassigned seats

Will create a dot on the screen for each entry in the seat table that has not been put

on the mimic yet.

Dot size can be adjusted in the file

Insert one seat

Displays a list of all seats not already on the mimic allowing the user to select a single

seat. The dot is created where the mouse is pointing.

Remove all seats

Will delete all dots on the screen.

Return, Next Mic

On etc.

Will insert the buttons [Return], [Next Mic On], [Delegates Off], [All Req Off],

[Exclusive], [STF], [Ambient], [CU Line in] and [Menu].

[Menu]

The button [Menu] switches the functionality of the mimic diagram (in the CUA)

between presenting a menu or switching On/Off the microphone directly when

touching the dot representing of a microphone

Return

Will return to the previous screen presenting the user with a popup ‘Save changes

yes/no?’. If ‘No’ is selected all the changes are lost.

Not removable button 4.8.4.2

[Return]

The button [Return] closes the mimic diagram (in the CUA) and returns to previous

screen

Dot sizes 4.8.4.3

The dot sizes are configured in the file ‘prjCAA.exe.config’ in the folder ‘..\Program Files

(x86)\DIS\Conference Administrator Application’. The setting ‘MimicRelativeSeatSize’ defines the size.

Default value is 0.02.

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CDA Configuration 4.8.5

This screen is used to make

configurations for the use of

the CDA application.

Multiple configurations

can be

created to assign the CDA

application

s individual

configurations.

For more information about

CDA configurations please

refer to the ‘User Manual SW

6090 CDA’.

Figure 4.8-F

Delegate List Configuration 4.8.6

This screen allows the user to

set the column widths for the

different lists in the CUA and

CDA

Application, which show

Delegates.

The total width is a fixed

determined by the maximum

ailable space on the screens.

The individual columns can be

omitted from the lists by

entering zero in the width field.

Only the ‘Show Name’ column is

mandatory.

The ‘Show Name’ content is

defined in the ‘User Type’

setting.

The fields ‘User Type, Group

and Group Abbreviation’ can

also be selected when

configuring the ‘Show Name’

content.

Figure 4.8-G

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Print Server Configuration 4.8.7

This screen allows the user to configure a

print server for the print button in the

CUA.

Figure 4.8-H

Speech Time Configuration 4.8.8

This screen allows the user to

configure different speech time

configurations.

For more information on the

speech time configuration

please refer to the Advanced

Speech Time Control User

Manual.

Figure 4.8-I

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Speaker Type Configuration 4.8.9

This screen allows the user to

configure different speaker

types.

The speaker types are used in

the Agenda for configuring the

delegates to be shown by

speaker type and name in the

CUA and CDA.

Figure 4.8-J

Web Service Configuration 4.8.10

This menu item allows the user to open a web

page for configuring the SW 70xx Streaming

Software or other third parts application, which

allows a web page for configuring.

For more information on the streaming

configuration please refer to the document ‘SW

70xx Streaming and Archiving Software’

Conference Type Configuration 4.8.11

This screen allows the user to

configure different conference

types used when multiple

rooms are strea

ming to the

same web application

Figure 4.8-K

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4.9 Setup/User Type

This screen is used to create

and maintain the various ‘User

Types’

that can be assigned to

delegates and seats.

It is used to specify the screens,

buttons or special

functionalities that apply

to a

delegate or a seat’s profile.

A number of standard user

types are created automatically

during installation.

They can be modified or

deleted except the Chairman

and Del

egate. The Chairman

and Delegate user type can

only be modified but not

deleted.

Figure 4.9-A

Screens 4.9.1.1

The options specify which screens will available to the user of the CUA Application:

Delegates

Shows names, titles, pictures and other information for the delegates attending the

conference.

Microphones

Microphone management, speakers list, speak request list and last five speakers.

Allows the user to open and close microphones.

‘Set Timers’ default Shows the speech time timers in the CUA/Microphones instead

of the Last 5 Speakers.

Group Name Group name is shown in the ‘Group Speech Time’ window in the CUA

Group Abbreviation

The group abbreviation is shown in the ‘Group Speech Time’

window in the CUA

Mimic Diagram

Graphical overview of the room or hall showing login and microphone status and

allowing the user to turn microphones on and off, log delegates in and out and set

individual volume level of microphones.

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Agenda

Shows the agenda for the current conference.

Agenda – Description

This selection is default. If selected the [Description] button in

the CUA Agenda will show:

Agenda – Title and Description If selected the

[Description] button in the CUA

Agenda shall show:

Result

Shows the voting result.

Messages

Allows delegates to exchange written or pre-recorded messages between each other.

Conference

Starting and stopping a conference and setting conference parameters

Logout Button

Show the logout button on the CUA

Web Browser

Shows the web browser

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Control menu 4.9.1.2

The ‘Control menu’ is a sub-menu in the CUA giving access to screens for setting conference parameters,

adjusting CU volume controls and adjusting individual microphone unit volume controls

Interpretation

Control

Allow the user to control and monitor the status of the interpreter units.

Display Control

This page is use to select the screen to be shown on the CDA displays

System Messages

Displays important system messages generated by the DCS6000 system

Volume Control

Adjusting the CU 6105/6110 volume controls and adjusting individual microphone

unit volume controls.

Mic Attenuation

Adjusting individual microphone unit volume controls.

AO Unit Control

Control the channel setting and output volume of connected AO units.

Panel Buttons 4.9.1.3

These options specify which panel buttons will be available to the user of the CUA Application:

Speak

Button for requesting to speak with the same functionality as the button on the

microphone unit.

Exclusive

(Speak)

Button for requesting the exclusive right to speak. Will turn off all delegate

microphones.

This button will only work, if the user has ‘Speak Priority’ = Chairman

Podium

Button for turning On/Off the Podium microphone(s).

CU Line input

Button for switching On/Off the Line input at the CU

STF (Speaking

Too Fast)

Indication button. Turns red if an interpreter presses his STF button.

Start Voting

Button for starting a Voting session

Mute (Own

Microphone)

Button for temporary muting an open microphone. Either the [Mute] or the [Reply]

button can be selected

Button for requesting to give a reply. Either the [Mute] or the [Reply] button can be

selected

Set Agenda

Status

When enabled three buttons for setting agenda subject status in the CUA are

available. The subject status could be: Cancelled, Postponed or New.

Functionality 4.9.1.4

These parameters specify special functionality that applies to seats or delegates of this user type:

Microphone

Control Button

With this option the user has control of microphones in the CUA Microphone screen

and Interpreter Screen.

Request List

Control

With this option the user has the right to close and hide the request list for all as well

as to close the request queue for all except a ‘Technician’ user (Seat type: Technician).

Speech Time

Control

With this option the user has the right to set speaking time in a CUA.

Manual Voting

Results

With this option the user has the right to type in a voting result using a dialog box.

Show Voting

Dialog

This option enables the display of the voting pop-up when the Start Voting button has

been activated.

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Database

Selection

A user with this functionality can switch his application between two or more

systems.

Streaming

Control

With this option the user has the right to control streaming and archiving.

Delegate Votes

Status

With this option the user has the right to display the ‘Delegate Votes Status’

information on the CUA Result screen.

Controls On

Mimic

With this option the user has access to the control buttons on the mimic diagram in

the CUA.

Speaker List on

Main

With this option the user has access to the Speakers list on the CUA and on the

DC6990P (not the Request list).

Request List on

Main

With this option the user has access to the Speakers and Request list on the CUA and

on the DC6990P.

Print Vote Result

Button

With this option the user has access to a button on the voting results screen enabling

the user to print the voting result.

Microphone Parameters 4.9.1.5

This setting is used to assign individual ‘Modes’ to Users or Seats. For most applications, the ‘Operation

Mode’ is set to ‘Use CU mode’. It means that the operation mode for the users is following setting made on

the CU, i.e. if the system is running in Manual mode the Delegates will run in Manual mode.

The Standard CU modes are found in the following table:

4.9.1.5.1 Standard System setting

Operation mode

Speak priority

Interrupt ability

Chairman

Use CU mode

Delegate

Use CU mode

VIP

Use CU mode

Figure 4.9-B

However for certain applications, it is desirable to assign individual operations mode, where the user will

always run in the selected mode independently of the ‘System Setting’.

4.9.1.5.2 Individual modes

Operation

Mode

Use CU mode, FIFO, Manual, Automatic, VOX, Manual+Reply,

Automatic+Reply or VOX+Reply.

See explanation of the modes in the Conference section

Speak Priority

1(Delegate), 5 (Chairman), 4, 3, 2 (VIP) or No Speaking Rights

Chairman (5) is the highest priority and the microphone will

always be turned on regardless of operation mode.

In the Request list in the CUA, a user with higher speak

priority will be placed before a user with lower speak priority.

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Interrupt

Setting

Determines the microphone’s ability to interrupt another

speaker if the maximum number of speakers is reached.

Use CU mode

The interrupt ability will follow the setting made in the CU.

Not allowed

Cannot interrupt another speaker

Can interrupt a speaker with the same speak priority or a speak

priority which is less than own speak priority.

Can interrupt a speaker with a speak priority less than own speak

priority

User Rights 4.9.1.6

These parameters specify special functionality that applies to seats or delegates of this user type:

Right to Vote

With this option the user has the right to vote.

Right to Vote

when Paused

With this option the user has the right to vote after the voting session has been

paused.

Voting on CUA

A user with this right can vote pro the CUA display. When this option is set, then

voting buttons on a connected conference unit will be disabled.

Right to set

Subject active

With this option the user has the right to set a subject active.

Use Validation

Ext. Validation With this option the user can use external validation on a delegate

user type.

CUA validation, Simple This Option is only available for the user if Registration is in

use at the Conference

and ‘External Validation’ is ticked in

CAA/Equipment/Conference Units. The option is used to enable/disable a popup on

the CUA when a chip card is inserted in the attached conference unit. When enabled,

the user is not registered/logged in before he has pressed a ‘Registration’ button on

the popup:

Speech Time

This option applies individual speech time limit (0:00:00-9:59.59) to the user type. If

the option is not enabled, the user type will not have any speech time applied even

though a speech time configuration based on user types is active.

No Speech Time

Limit

This option applies a no speech time configuration to the user type.

Show own

Speech Time

This option enables the user type only to see own speech time in the CUA.

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Show Everyone’s

Speech Time

This option enables the user type to see the speech time of all delegates in the CUA.

Multiple

Speeches per

subject

Is the option ‘One speech pr. Subject’ is active (configured in ‘Agenda Subject

Configuration’) only users with ‘Multiple Speeches per Subject’ are allowed to speak

multiple times.

View ‘Secret’

agenda links

When enabled the user can view open links to documents, which has the attribute

‘Secret’

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4.10 Setup/Language

Languages 4.10.1

The CUA Application and the

Conference Administration

Application (CAA) offer full

support for multiple

languages.

Figure 4.10-A

Default

Language

The default language, which is created during the installation, is marked as the

default language.

Name

Name of the language (this will be displayed on the language selection buttons on the

CUA Application and on the language tabs of the different screens in this application).

Culture Name

Selects the standard Windows culture that applies to the language. These languages

must also be installed manually on Windows on all PCs that will use the language.

Culture

identifier

Field for showing the associated culture identifier for the selected culture name.

[Select Font]

Use this button to change of the font and font size in the CAA for this language (Arial

is currently the default for the SW 6000 applications).

Font

Field for showing the selected font.

Font size

Field for showing the selected font size. (Font size 10 is the default size for labels and

data fields).

Bold

All text and labels will be in Arial Bold if this option is selected.

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Labels 4.10.2

This screen allows the user to

enter a complete translation of

all labels and system text used

in the CUA and CAA

Application. Maximum amount

of charters per label is 100

however the maximum

useable number of characters

might be limited in the

application, where the label is

used.

A drop down box ‘Label Group’

allows the user to select the

labels grouped by application

and screen.

Labels for the ‘Default

language’ that is selected

during installation

must be

created or imported.

In the SW 6000 installation

package are labels for some

language, which can be

imported.

Figure 4.10-B

Special buttons 4.10.2.1

[Import Language]

Use this button to import a set of labels for one language in XML format. Only

one language at a time can be imported. Before importing select the language,

where you want to import the labels. Only languages with the same culture

code can be imported.

[Export Language]

Use this button to export a set of labels for one language in XML format. Only

one language at a time can be exported. The exported language file can be

edited using the ‘Label editor’ program.

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Label Groups 4.10.3

This screen allows the user

to change the labelling of a

label group.

Figure 4.10-C

Shortcut to Commands 4.10.4

Placing an &-sign before the label text will invoke the function, that the button can be activated with

Alt+”the letter after the & sign”

If the underline has to be present before the Alt-key is pressed, the following has to be done:

1. Right click on the desktop and select ’Properties’

2. Select ’Appearance’

3. Activate the button ’Effects..’

4. Remove the tick mark in ’Hide underlined letters for keyboard navigation until I press the Alt key’

In Vista and Windows 7 the setting is in “Ease of use” in desktop properties.

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Report Names 4.10.5

Report Names are not translated in the label editor but translated is done by changing part of the report

name. The reports are placed in the ‘Reports’ folders at this path: …\Program Files (x86)\DIS\Conference

Administrator Application\Reports.

Applied rules

The names shown in the drop-down box in the CAA are generated directly from the file names for the

reports in the CAA report folder. This is done for making the report section generic with the purpose that

additional reports can be added without making any programming. The side effect is, that report names

are not translated in the label editor, but translation has to be done by changing part of the report name.

The renaming of the report can be done following those guidelines:

1. The first word in the filename is ignored and is not shown in the CAA. This name should not be

translated due to the categorization of the reports, but is in praxis without importance.

2. If the second word is ‘default’ then this must be maintained and not translated as the reports

containing the word ‘default’ will be used as the default reports in the CAA. The ‘default’ note can

of course be move to another report.

3. If the second word is ‘subreport’ the report are not to be translated, as the report is used as

reference for other reports. If renamed the other reports will fail. ‘Subreports’ are not shown in

the CAA so renaming is unnecessary

4. The rest of the file name (of course exclusive the file end .rdlc) can be translated.

Example

Report name in folders

Report shown in CAA - Reports

name

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DC6990 Language 4.10.6

This screen allows the user to select the language of the

dynamic text in the DC 6990 units. The dynamic text

refers to

the text strings that come from the SW 6000

such as Delegate Names, Agenda Items and Conference

Names.

If the selected DC 6990

Language is not available as

static labels on the DC 6990 the user must select another

available language for the static labels.

Figure 4.10-D

After selecting the language of the dynamic text the CUI

application must be restarted for the selection to

become active. A CAA alert will pop up when updating

the DC 6990 Language prompting the user to restart the

CUI.

Figure 4.10-E

4.11 Setup/Rooms

Create Rooms 4.11.1

This screen is used listing the rooms,

which can be connected together.

Configurations

for the rooms are created

in ‘Setup/Rooms/Room Configuration’.

Figure 4.11-A

Room #

An integer value, numbering the rooms

Name

Description of the room

Master

Indicating that this room is the default room, where the CU is located.

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Room Configuration 4.11.2

This screen is used to create

configurations for the unit in

each room listed in

‘Setup/Rooms/Create Rooms’.

Multiple configurations

can be

made for each room.

If multiple configurations are

to be used for one room only,

then create one room in

‘Setup/Rooms/Create Rooms’

and create the needed

configurations in

‘Setup/Rooms/Room

Configuration’.

Left window is showing the list

of rooms.

For each of the rooms in the

left panel

, a list of created

setups is shown in the right

panel. One of those Setups can

then be selected for the room.

This is done for each room.

Figure 4.11-B

[Add] [Delete]

The buttons are used when creating the setups.

[Conference

Units]

When a new setup is created, this button is used to show the Seat table for the units

in this room. The functionality of the units can then be changed as described in

Setup/Equipment/Conference Units.

[Interpreter

Units]

When a new setup is created, this button is used to show the table for the interpreter

sets in this room. The functionality of the units can then be changed as described in

Setup/Equipment/Interpreter Units.

[AO Output

Units]

When a new setup is created, this button is used to show the table for the AO output

units in this room. The functionality of the units can then be changed as described in

Setup/Equipment/Audio Output Units (AO).

[Activate

selected setups]

When each room has been assigned the Setup to be used, this button activates the

setup.

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4.12 Setup/Database

Create Database Connections 4.12.1

This screen is used to create

connections to other databases

definitions for the CAA and

CUA applications.

Figure 4.12-A

4.13 Connect to Database

This screen is used to switch

between the database

connection made in the ‘Create

Database Connections’ screen.

Figure 4.13-A

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4.14 Tools

Tools/System Messages 4.14.1

This screen is used to view

system messages generated by

the

SW 6000 Conference

Management Software. The

system messages can be saved

to a file using the ‘Save to file’

button.

Figure 4.14-A

Tools/License Information 4.14.2

This screen is used to view

license information for the SW

6000 Conference Management

Software.

The License Information

window displays a list of how

many licenses are available

per software applications and

modules based on the loaded

software license.

The ‘Licenses In Use’ provides

information on how many

licenses are currently in use

for the different software

applications.

Figure 4.14-B

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5 SW 6000 Backup Utility

This application is used to backup and restore the SW 6000 database. You need to have ‘Local

Administrator Rights’ to perform a Backup and Restore procedure.

5.1 Backing up data

The procedure for backing up data is a follows:

Close all SW 6000

applications.

Start the application by

clicking the SW6000

DataBase Backup Utility

shortcut in the Start menu.

The utility will start.

Select ‘Backup”.

Fill in the fields:

Server Name

This is the

name of the PC, where the

database is installed.

Database Name: This is

the name of the database.

Normally this will be

‘SW6000-1’.

Select

‘Use Windows

Authentication’.

Fill in the Backup file path

and name

or use the

suggested name.

Click the [Backup] button.

Figure 5.1-A

Click [Yes] to start backing

up the database.

Figure 5.1-B

The data will be backed up

and when finished the

message box ‘Backup

Database is complete’ will

show.

Click [OK] and click [Exit]

to close the application.

Figure 5.1-C

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5.2 Restoring data to same database

The procedure for restoring data to the same database as the backup is as follows:

Close all SW 6000

applications.

Start the application by

clicking the SW6000

DataBase Backup Utility

shortcut in the Start menu.

The utility will start.

Select ‘Restore”

Fill in the fields:

Server Name

This is the

name of the PC, where the

database is installed.

Database Name

This is

the name of the database.

Normally this will be

‘SW6000-

1’, but it has to

be the same as when the

data was backed up.

Select

‘Use Windows

Authentication’.

Select the backup file using

the […] button.

Click the [Restore] button.

Figure 5.2-A

Click [Yes] to start

restoring the database.

Figure 5.2-B

The data will be restored

and when finished the

message box ‘Restore

Database is complete’

Click [OK] and click [Exit]

to close the application.

Figure 5.2-C

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5.3 Restoring data to other database

The procedure for restoring data to another database than the backup is as follows:

Close all SW 6000

applications.

Start the application by

clicking the SW6000

DataBase Backup Utility

shortcut in the Start menu.

The utility will start.

Select ‘Restore”

Fill in the fields:

Server Name

This is the

name of the PC, where the

database is installed.

Old Database

This is the

name of the database,

which was backed up (ex.

SW6000-1).

New Database

This is the

name of the database,

which has to be restored

(ex. SW6000-3).

Select ‘Use Windows

Authentication’

Select the back using the

[…] button

Click the [Restore] button.

Figure 5.3-A

Click [Yes] to start

restoring the database.

Figure 5.3-B

The data will be restored

and when finished the

message box ‘Restore

Database is complete’

Click [OK] and click [Exit]

to close the application.

Figure 5.3-C

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www.shure.com

United States, Canada, Latin

America, Caribbean:

Shure Incorporated

5800 West Touhy Avenue

Niles, IL 60714-4608

USA

Phone: +1 847 600 2000

Fax: +1 847 600 1212 (USA)

Fax: +1 847 600 6446

Email: info@shure.com

Europe, Middle East, Africa:

Shure Europe Gmbh

Jakob-Dieffenbacher-Str. 12

75031 Eppingen

Germany

Phone: +49 (0) 7262-9249-100

Fax: +49 (0) 7262-9249-114

Email: info@shure.de

Asia, Pacific:

Shure Asia Limited

22/F, 625 King's Road

North Point, Island East,

Hong Kong

Phone: (+852) 2893-4290

Fax: (+852) 2893-4055

Email: info@shure.com.hk

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