User manual
EN
Introduction
4
Introduct
ion With this document you are able to use all the
additional functionality TomTom WORK
provides on your TomTom navigation device.
Next to using all the standard navigation
functionality in your TomTom navigation
device you are able to select and read orders,
exchange text messages with the office,
register working time, breaks or logbook
transactions.
Orders with destination data make your work
easier and you save a lot of valuable time on
reporting.
Have fun with your work and your TomTom
navigation device!
Driving view
5
EN
Driving vie w
On the driving view you can find additional
icons. Those signify the status of the current
order, new orders/messages or show if you
are on a private trip or if you have a break.
New order or message
... signifies that you have new
unread orders or messages.
Quick menu
When your navigation device and
the TomTom LINK 300 have been
connected, the quick menu contains
the buttons Active order and
Change logbook/Report work time.
Status of order
... signifies the status of the current
order when you are on a business
trip or in work time. Each status has
a different icon.
Break
... signifies that you have a break.
This icon only appears if Report
work time is activated.
End of work
... signifies that you have finished
work.
Private trip
... signifies that you are on a private
trip. This icon only appears when
Change logbook mode is activated.
Locating disabled
... signifies that the locating of your
vehicle is disabled when you are on
private trips, have a break or have
finished work.
Disconnected
... signifies that there is no
connection between the navigation
device and the TomTom LINK 300. It
only appears if the two devices have
been connected at least once
previously.
Orders and messages
6
EN
Orders and
messages The office can send service, delivery and pick
up orders. They are stored on your TomTom
navigation device, to read and deal with them
at any time. Find them in the TomTom WORK
menu under Show orders, and the active
order in the Quick menu.
These symbols show the type and status of
items in your list of orders and messages:
New text message
Text message that has been read
New service order
Service order in progress
Suspended service order
Finished service order
Cancelled or rejected service
order
New delivery or pick up orders
(compare to the icon for service
orders)
Orders and messages
7
EN
Working on orders
To bring up the complete list of your orders
and messages do the following:
1. Tap the screen to bring up the main menu.
2. Tap TomTom WORK.
3. Tap Show orders.
4. Select an order from the list.
5. To work on this order tap I agree. To reject
the order tap Options, then tap Reject
order. You can enter a reason for rejection.
If you have agreed, you are asked to start this
order. If the order contains destination data,
you will be asked to start navigation.
As soon as you start the order, you can report
your current activities. Tap the button that
shows your activity to report. Tap Status to
report to your office by using the status
messages defined by the office.
To bring up the order you are currently
working on tap the Quick menu icon on the
driving view and then tap Active order.
Orders and messages
8
EN
Suspend and change orders
1. To suspend the current order, select it from
the list.
2. Tap Options.
3. Tap Suspend.
Switch to another order
1. To switch to another order, select the new
order from the list.
2. You will be asked to suspend the current
order and to start working on the new one.
You will always be able to continue working
on the suspended order. For this, select the
suspended order from the list and tap
Resume.
Cancel orders
1. If you want to cancel an order, first select
the order.
2. Tap Options.
3. Tap Cancel.
Then you will be asked to enter a reason for
cancelling the order.
Report to office
9
EN
Report to office
Send text message
If you want to send a text message to the
office, do the following.
1. Tap Report to office in the TomTom WORK
menu.
2. Tap Send text message.
3. Enter your text (see the explanation below).
4. To send your complete message to the
office, tap Done.
Enter your message using the keyboard and
the following buttons:
Tap this button to enter capital
letters.
Tap this button to enter
lowercase letters
Tap this button to switch to the
numeric/special characters
keyboard
Tap this button to switch back to
alphabetic keyboard
Tap this button to delete single
characters
Report to office
10
EN
Send status message
Status messages must be defined by the
office. You can select the appropriate
message and send it as is, or you can add
information.
1. Tap Report to office in the TomTom WORK
menu.
2. Tap Send status message.
3. Select a status message from the list by
tapping it.
If you want to add information, tap Edit.
Tap Send to send the message directly to
the office.
4. Tap Send to send the message to your
office with any information you have
added.
Setting PIN code
11
EN
Setting PIN
code
To grant personalized work time reports you
need to enter your PIN code.
Note: The office can configure via TomTom
WEBFLEET, that you have to enter your PIN code
each time you switch on your TomTom navigation
device.
1. Tap the screen to bring up the main menu.
2. Tap TomTom WORK.
3. Then, tap Change Driver.
4. Select your name from the drivers list by
tapping it.
5. Enter your PIN code, then tap Done.
Your PIN code is now stored and used for all
reports until you change it.
Report work time
12
EN
Report work
time With TomTom LINK 300 you can report your
general working status. You can report the
time you start and finish work, and time you
spend having a break. For this you need to set
tyour PIN code first (see Setting PIN code on
page 11).
Report work time
To report work times to TomTom WEBFLEET,
do the following:
1. Tap the Quick menu icon.
2. Tap Report work time.
3. Tap the appropriate button to change your
work status.
When you tap Finish work, this is indicated in
the driving view (see Driving view on page 5).
If you are working on an order, the current
order status is shown on the driving view.
Note: In the TomTom WORK menu or Quick menu
either the button Report work time or Change
logbook mode is available. These functions are
activated using TomTom WEBFLEET by the office.
Report work time
13
EN
Turining on/off the navigation device
When you turn on your TomTom navigation
device and you have reported Finish work or
Start break last, you are asked to report either
Start work or Finish break.
When you turn off your TomTom navigation
device without having reported Finish work or
Start break before, it shows you a menu with
the options Finish work, Start break, Active
order and Power off to select from, to ensure
proper reporting to TomTom WEBFLEET.
Note: The function of prompting Report work time
transactions is activated using TomTom WEBFLEET
by the office.
Change logbook mode
14
EN
Change log-
book mode You can generate a driver’s logbook with your
TomTom navigation device. To use this
functionality you need to adjust the odometer
first. You can do this by tapping Adjust or see
Set odometer on page 20.
To change the kind of trip do the following:
1. Tap the Quick menu icon.
2. Tap Change logbook mode.
Note: Either Report work time or Change logbook
mode is available. Both cannot be available at the
same time.
3. Select the appropriate mode.
The current logbook mode is shown in the
bottom half of the screen, as well as
journey specific information.
If the logbook mode is set to Private trip or
Commute to work, this is shown in the driving
view. During a business trip, the current order
status is shown.
Call contact
16
EN
Call contact Orders can contain a contact name and a
telephone number. You can call this number
from your TomTom navigation device.
Note: To use the Call contact feature you need a
Bluetooth® mobile phone that is compatible with
your TomTom navigation device.
1. Tap the screen to bring up the main menu.
2. Tap TomTom WORK.
3. Tap Show orders.
4. Select an order from the list by tapping it.
5. Then tap Options.
6. Tap Call.
7. Tap the contact to start the dialing process.
TomTom LINK preferences
18
EN
TomTom LINK
preferences In the TomTom WORK menu you can find the
TomTom LINK preferences menu. With it you
can:
• Synchronize the odometer of your
TomTom navigation device with your
vehicle’s odometer (see Set odometer on
page 20)
• View the connection status between your
TomTom navigation device, your TomTom
LINK 300 and TomTom WEBFLEET (see
Connection status on page 21)
• Choose to use the GPS signal either from
your TomTom navigation device or from
your TomTom LINK 300
Important! Make sure the GPS source you select has
clear view of the sky and with it GPS reception!
• Disable the TomTom WORK functionality
on your TomTom navigation device
Attention - Use with care! When you Disable WORK
you remove all TomTom WORK related
functionalities (e.g. Logbook mode, Report work
time icons, orders, messages, etc.) from your
TomTom navigation device.
Set odometer
20
EN
Set odometer When you use the logbook you need to
synchronize the odometer on your TomTom
navigation device with your vehicle’s
odometer.
1. Tap the screen to bring up the main menu.
2. Tap TomTom WORK.
3. Tap TomTom LINK preferences.
4. Tap Set odometer.
5. Tap the buttons to adjust the odometer to
match your vehicle’s odometer.
6. Tap Done to save the changes.
Connection status
21
EN
Connection
status
To see the connection status of your TomTom
navigation device, your TomTom LINK 300
and TomTom WEBFLEET do the following:
1. Tap the screen to bring up the main menu.
2. Tap TomTom WORK.
3. Tap TomTom LINK preferences.
4. Tap Connection status.
Here you have a brief overview of the
connection status:
•GSM connection
•GPRS connection
• Connection to TomTom WEBFLEET
• If Bluetooth is disabled and how to enable it
• If the TomTom LINK 300 is disconnected
and how to initiate the reconnection
• If the TomTom LINK 300 has not been
activated and how to activate it
Note: For the activation you need the activation code
indicated on the contract confirmation letter.
EN
Considerations
22
Consid-
erations This section contains important
considerations for the use of the TomTom
PND and the TomTom LINK 300.
Maintain connection
When you are using the additional TomTom
LINK 300 features, keep in mind that the
TomTom PND and the TomTom LINK 300
must be connected.
Sending status or text messages or any other
acknowledgements to the office take place as
soon as you have connected the two devices.
This means, for example, that if you change
the logbook mode from Private trip to
Business trip while the two devices are
disconnected, the time of change in the
logbook will be the time of reconnection.
Configuration from the office
Status message configuration and the
selection between Change logbook mode and
Report work time can only be made by the
office.
15.21
Federal Communications Commission (FCC) Statement
You are cautioned that changes or modifications not expressly approved by the
part responsible for compliance could void the user’s authority to operate the
equipment.
15.105(b)
Federal Communications Commission (FCC) Statement
This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to part 15 of the FCC rules. These limits are designed to
provide reasonable protection against harmful interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
-Reorient or relocate the receiving antenna.
-Increase the separation between the equipment and receiver.
-Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
-Consult the dealer or an experienced radio/TV technician for help.
Operation is subject to the following two conditions:
1) this device may not cause interference and
2) this device must accept any interference, including interference that may cause
undesired operation of the device.
FCC RF Radiation Exposure Statement:
1. This Transmitter must not be co-located or operating in conjunction with any other
antenna or transmitter.
2. This equipment complies with FCC RF radiation exposure limits set forth for an
uncontrolled environment. This equipment should be installed and operated with a
minimum distance of 20 centimeters between the radiator and your body.