VTech Telecommunications 80-5412-00 Cordless Telephone Base User Manual ATT 5865CIB d1

VTech Telecommunications Ltd Cordless Telephone Base ATT 5865CIB d1

Manual Part 3

39Answering System Operation38Answering System OperationChanging feature optionsMenu features can be changed to customize how theanswering system operates. Press MENU repeatedly tohear each feature. Press CHANGE when you hear thefeature you want to modify.Feature options (Default settings underlined)System announces: Feature description:1MENU3MENUOrPress until desired featureis heard(see list at right)Press until desired selectionis heardPress to set selection andmove to next menu optionPress to set selection andexit menu2CHANGE“Change Announcement”Options: [record announcement]“Change remote access code”Options: [enter 2-digit code] 50“Change message alert”Options: On / Off“Change announce only”Options: On / Off“Change call screening”Options: On / Off“Change number of rings”Options: 2 / 4/ 6 /Toll SaverRecord your outgoing announcement(see page 37).Enter a 2-digit number (40-99) for remoteaccess from another phone (see page 43).When on, the telephone beeps every 10 seconds when you have new messages.When on, callers hear an announcementbut cannot leave messages (see page 38).When on, you can hear callers leavemessages, or answer the call.Choose number of rings before the systemanswers a call. When Toll Saver is active,the system answers after 2 rings if youhave new messages, and after 4 rings ifyou have no new messages.NOTE:Press and hold CHANGEto advance the remote access codenumber by 10.Announce Only modeIn Announce Only mode, callers hear an announcementbut cannot leave messages. This option is useful, forexample, to notify callers that you will be away for anextended period and request that they call back after acertain date.To turn Announce Only on or offPress MENU repeatedly until you hear “ChangeAnnounce Only.” Then press CHANGE until you hearthe option you want (On or Off). Press PLAY/STOP tostore your selection and exit, or press MENU again tomodify other features (see page 39).To record your outgoing announcementWhen Announce Only is turned on, calls are answeredwith a pre-recorded announcement that says “We’resorry, messages to this number cannot be accepted.”You can use this announcement, or replace it with arecording of your own voice.After turning on the Announce Only feature, follow thesteps on page 37 to record your announcement. Callerswill hear this announcement only when the AnnounceOnly feature is turned on. Otherwise they will hear thestandard announcement asking them to leave a message.1MENU“ChangeAnnounce Only”2CHANGE“Off”3CHANGE“On”4Beep(Option selected)A“A” is displayed when AnnounceOnly is activated
41Answering System Operation40Answering System OperationRecording and playing memosMemos are messages you record yourself. They aresaved, played back and deleted exactly like incomingmessages. You can record a memo as a reminder toyourself, or leave a message for someone else if othersin your household use the answering system.To record a memoFollow the steps at left to record a memo. Elapsed time(in seconds) are shown in the message window as yourecord. You can record a memo up to 4 minutes long.Memos less than 1 second long will not be recorded.To play back a memoPress PLAY/STOP to hear messages and memos (seepage 40 for other options).1RECORD“Now recording...”3Beep(Memo has beenrecorded)Message playbackPress PLAY/STOP to hear messages. The systemannounces the number of messages, then begins playback.If you have new messages waiting, you will hear only thenew messages (oldest first). If there are no new messages,the system will play back all messages (oldest first). Announcements• When playback begins, you will hear the number ofmessages waiting.• Before each message, you will hear the day and timeit was received.• After the last message, you will hear “End of messages.”If the system has less than 5 minutes of recordingtime left, you will hear time remaining.Options during playback• Press VOLUME button to adjust speaker volume.• Press SKIP to skip to next message (or hold down tospeed up message playback).• Press REPEAT to repeat message currently playing.Press twice to hear previous message. (Hold downto slow message playback). • Press DELETE to delete message being played back.• Press PLAY/STOP to stop playback.To delete all messagesTo delete all messages, press DELETE while the phone isidle (not during a call, or during message playback).1“You have [xx] newand [xx] old messages”Number of new messages waiting (or, during playback, messagenumber currently playing)14Message playback begins. Seeoptions at right.2Message playback ends. NOTE:If “F” is flashing inthe message window, memory isfull. You will have to delete somemessages before new ones canbe received.NOTE:New (unheard)messages cannot be deleted.Press PLAY/STOP to begin orend message playback12Elapsedrecording time(seconds)Press to stoprecording2Speak into microphoneMicrophone
43Answering System Operation42Answering System Operation1Remote accessA two-digit security code is required to access youranswering system from any touch-tone phone. Thiscode is “50” by default; see page 39 to change it.Dial your telephone number fromany touch-tone phone2When system answers, enter 2-digit Remote Access Code (“50”unless you have changed it)3Enter remote commands (see list at right)4Hang up to end call and save allundeleted messagesPlay messages#2Repeat or go back#4Skip to next message#6Stop#5Delete message#9Review announcement#7Record announcement*7to begin recording#5to stop recordingRecord memo*8+ mailbox number#5to stop recordingTurn system off#0Turn system on#0Help Menu#1Exit*0Press to hear new messages (if none arenew, all play back).Press to repeat current message. Presstwice (# 4 # 4) to hear previous message.Press to skip current message andadvance to next message.Press to stop any operation (stop playback, stop recording).Press during playback to delete currentmessage.Press to review current outgoing announcement.Press # 7, wait for beep, then beginspeaking. Press # 5 to stop recording andhear playback of new announcement.Press # 8, enter mailbox number (1/2/3),then begin speaking. Press # 5 to stoprecording.Press to turn off answering system.Incoming calls will no longer be answered.If off, system will answer after 10 rings. Enteryour access code, then press # 0 to turn on.Press to hear list of features & commands.End remote access call (or hang up).NOTE: If you pause formore than 10 seconds duringremote access, you will hear ahelp menu listing all features &commands. If you issue no command for another 20 seconds,the call will end automatically.Message window displaysThe message window usually displays the total number ofmemos and incoming messages in all mailboxes. See listbelow for explanation of other displays in this window.Message window displays0No messages waiting.1-98Number of messages/memos, or message currently playing (see page 40).40-99Current Remote Access Code while setting (see page 39).1-99 (counting)Elapsed time while recording a memo (see page 41)or announcement (page 37).99 (flashing)Memo recording exceeded maximum time of 99seconds.F (flashing)Memory is full. Messages must be deleted beforenew messages can be received.CL (flashing)Clock needs to be set (see page 36).AAnnounce Only mode is on (see page 38).--System is answering a call, or being accessedremotely.-- (flashing)System is being programmed or initialized.ON (or) OFDisplayed for 1 second when answering system or any setting is turned on or off.12Message window
45Appendix44Appendix“Beep”(Single beep)Handset registration or programmingcommand successfully completed.“Beeeeeeeeep”(1 long beep)The handset is out of range. Move closerto the base.“Beeeeeeeeep”(1 long beep)Error tone (current operation has beenunsuccessful; try again).Alert tones and indicator lights“Beep-Beep-Beep”(3 quick beeps)Handset battery is low. Place handset inbase to charge the battery.Alert tonesIndicator lightsMUTEOn when base microphone is muted.SPEAKERPHONEOn when speakerphoneis in useDisplay screen status iconsHandset status iconsREDIAL CID LOG2:10 PM11Phone in use (external call)Phone in use (intercom call)Battery power level (see below)Ringer offAnswering system is answering an incoming callHandset identification numberMMicrophone is mutedHCall is on holdRHandset is not yet registered, or searching for baseBase status iconsBattery power level (see below)Ringer offBattery power levelsBattery fully chargedApproximately half power remainingBattery power is low; should be recharged soon(flashing) Battery power is very low and must be rechargedREDIAL MENU MEM
47Appendix46AppendixAdding new handsetsYour telephone can accommodate up to six cordless handsets. You can add new handsets(sold separately) at any time. Up to four handsets at a time can be used.Charging spare batteriesOptional spare batteries (sold separately) can be kept charged in the base, for quickreplacement when handset batteries become depleted.In the event of a power failure, the charged batteries in the base will allow you tomake and receive calls from the cordless handset for up to 2.5 hours.Spare batteries require at least 12 hours to reach full charge.Slide latch left to open battery drawerInsert spare batteries,then close drawerREDIAL MENU MEMCALLS LOGBASE SETTINGSDISPLAY BASE-ID^OKVCALLS LOGBASE SETTINGSDISPLAY BASE-ID^OKV123456789012345OKBefore using a new handset, you must register it with thebase. During registration, you must enter the 15-digit IDnumber of the telephone base. To find this number, go tothe base, press MENU, scroll down to select DISPLAYBASE ID, then press OK.Follow the instructions provided with your new handsetto register it for use with your telephone.The handset provided with your telephone is automaticallyregistered as Handset 1. Additional handsets will beassigned numbers in the order they are registered (2, 3, 4,etc.) up to a maximum of six handsets.Handset 1 Handset 2 Handset 3Caution: Use only AArechargeable batteries. Do notuse AA alkaline batteries.
49Appendix48AppendixIf you lose a callafter changingchannelsIncompletemessages• You were probably almost out of range. Move closer to the basebefore changing channels. Before placing another call,set the hand-set in the base for at least 15 seconds.• If a caller leaves a very long message, part of it may be lost when thesystem disconnects the call after 4 minutes.• If the caller pauses for more than 7 seconds, the system stopsrecording and disconnects the call.• If the system’s memory becomes full during a message,the systemstops recording and disconnects the call.Difficulty hear-ing messages • Press ^to increase speaker volume.System doesnot answerafter correctnumber of rings• Make sure that the answering system is on.• If Toll Saver is activated, the number of rings changes to two whenyou have new messages waiting (see page 39).• In some cases, the system may be affected by the ringing systemused by the local telephone company.• If the memory is full or the system is off, the system will answer after10 rings.“CL” appears inmessage window• You need to reset the answering system clock (see page 36).Announcementmessage is notclear• When you record your announcement, make sure you speak in a normal tone of voice, about 9 inches from the base.• Make sure there is no “background” noise (TV, music, etc.) while youare recording.System doesnot respond to remote commands• Make sure to enter your Remote Access Code correctly (see page 43).• Make sure you are calling from a touch-tone phone. When you dial anumber, you should hear tones. If you hear clicks, the phone is not atouch-tone telephone and cannot activate the answering system.• The answering system may not detect the Remote Access Codewhile your announcement is playing. Try waiting until the announce-ment is over before entering the code.• There may be noise or interference on the phone line you are using.Press dial-pad buttons firmly.In case of difficultyIn case of difficultyIf you have difficulty with your phone, please try the suggestions below. For CustomerService, visit our web site at www.telephones.att.com, or call 1 800 222–3111.Telephone doesnot work at all• Make sure batteries are installed and charged correctly (see page 7).• Make sure the AC adapter is plugged into an outlet not controlled bya wall switch.• Make sure the telephone line cord is plugged firmly into the base unitand the modular jack.• Make sure the base antenna is fully upright.• If these suggestions do not work, unplug the base, remove and re-insert the batteries, then place the handset in the base to re-initialize.Phone does notring• Make sure the ringer is on (see page 15).• Make sure the telephone line cord and AC adapter are plugged inproperly (see page 6).• Make sure the base antenna is fully upright.• Move the handset closer to the base.• You might have too many extension phones on your telephone line toallow all of them to ring. Try unplugging some of them.If you hearnoise or interferenceduring a call• Make sure the base antenna is fully upright.• You may be out of range. Move closer to the base.• Appliances plugged into the same circuit as the base can cause interference. Try moving the appliance or base to another outlet.• The layout of your home or office might be limiting the operatingrange. Try moving the base to another location, preferably on anupper floor.• If the buttons don’t work,try placing the handset in the base for atleast 15 seconds.• Disconnect the base from the modular jack and plug in a corded tele-phone. If calls are still not clear, the problem is probably in yourwiring or local service. Call your local telephone service company.
51Appendix50AppendixNNames,enter into phonebook, 19, 23search for, 20, 24New handsets, 46Number of rings before answer, 39OOn/off button, 35Operating range, 5Outgoing announcement, 37, 43Out of range, 5PPaging, 13Phonebooks,base phonebook, 22handset phonebook, 18dial number, 21, 25edit entries, 21, 25name search, 20, 24new entries, 19, 23Pictures, 14Playback (messages), 40Problems, 48QQuick reference guide, 2-3RReceiving calls, 10, 11Recharging, 7, 47Redial, 30, 34Repeat, 40Ring silencing, 12Ring tone options, 15, 17SSearch for name, 20, 24Security codes, 39, 43Skip, 40Sounds & alerts, 15, 45Spare batteries, 47Speakerphone, 10, 11TTechnical specifications, 52Time, 36Timers,recording announcement, 37recording memo, 41Tones,base tones & alerts, 17handset tones & alerts, 15send tones during call, 13Troubleshooting, 48VVoice mail, 27, 35Volume controls, 11, 12IndexAAC adapter, 6Access code, 39, 43Alert tones, 45Answering calls, 10, 11Answering system, 35announce only, 38delete messages, 40, 43feature options, 39handset access, 27outgoing announcement, 37, 43memos, 41message window, 42play messages, 40, 43remote access, 43remote access code, 39, 43Antenna, 6BBattery charging, 7, 47Battery installation, 7Belt clip, 9CCall logs, 26, 31Caller ID, 5, 28, 32add entries to phone directory, 28, 32delete entries, 28, 32dial entries, 29, 33Call screening, 39Call waiting, 5, 10, 11CID, 28, 32Conference calls, 10, 11DDay/time, 36Delete Call Log entries, 28, 32Delete redial entries, 30, 34Dialing, manual dialing, 10, 11phonebook dialing, 21, 25Display screen, 2, 34Distinctive ring, 17EElapsed time, 37, 41Ending calls, 10, 11Error tones, 45FFlash (switchhook flash), 10HHands-free use, 10, 11Headphone, 9Hold, 12IIncoming call log, 28, 32Incoming calls, answering, 10, 11, 13Incoming messages, 35Indicator lights, 45Intercom, 13LLast number redial, 30, 34Low battery, 7MMaking calls, 10, 11Memos, 41Menus, 2, 14-17Message alert, 39Messages, 35-43Microphone, 37, 41Missed calls, 28, 32Mute, 10, 11Index
Appendix52AppendixYour package includes a handy wallet card to help you remember access commandsyou can use to control your answering system from any touch-tone telephone.If you misplace this card, just clip and save the card below.Remote access wallet cardFold hereCut along dotted lineAction Remote CommandVoice help menu ......................#1Play messages ............................#2Repeat message ........................#4Skip message ..............................#6Stop..............................................#5Save messages............................Hang upDelete message ........................#9 while message playsReview announcement ............#7Record announcement ............*7 speak after beep#5 to stopRecord memo............................*8 speak after prompt#5 to stopEnd remote access call ............*0 (or hang up)Turn system off ........................#0 (enter again to turn on)Turn system on ........................If off, system answers after 10 rings,then asks for your access code. Enteraccess code to turn system on.Call your phone number, then enteryour 2-digit access code (preset to 50).5.8 GHz Cordless Speakerphone/Answering System 5865
Copyright © 2003 Advanced American Telephones. All Rights Reserved. AT&T and the Globe Design are trademarks of AT&T Corporation, licensed to Advanced American Telephones.Printed in China. Issue 1.1 AT&T 11/24/03.www.telephones.att.com

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