Xerox DocuMate 162 Scanner User’s Guide If Not Then DM162 Guide.OT4.EN
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® DocuMate 162 scanner user’s guide DocuMate 162 scanner user’s guide Copyright © 2009 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage Pro® brand names and logos are registered trademarks of Nuance Communications, Inc. The NewSoft Presto! BizCard® name and logo are registered trademarks of NewSoft Technology Corporation in the United States and/or other countries. QuickScan™ is a trademark and ISIS® is a registered trademark of Captiva Software Corporation. Kofax® and Virtual ReScan® are registered trademarks, and VRS™ is a trademark of Kofax Image Products, Inc. Adobe®, Adobe® Reader®, Acrobat® Reader®, Adobe® Acrobat®, and the Adobe® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if any Adobe product is installed on your computer. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a registered trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies. Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer. Part Number: 05-0749-000a Restricted Rights Legend Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. Table of Contents Table of Contents Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 162 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installation Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Scanning Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Scanning from One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 The Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Scan from the One Touch Scanner Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Renaming a One Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 53 Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Scanning with the TWAIN Interface DocuMate 162 Scanner User’s Guide i Table of Contents Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Scanning from the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Scanning with the WIA Interface Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Scanning with the ISIS Interface Accessing the ISIS Interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Maintenance Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Uninstalling the PaperPort and OmniPage Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Xerox DocuMate 162 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Xerox DocuMate 162 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Section 1: Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Section 2: EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Section 3: Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Section 4: Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Section 5: Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Section 6: Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Section 7: Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Section 8: Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Section 9: Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Section 10: Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Section 11: EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Index ii . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 DocuMate 162 Scanner User’s Guide Welcome Your new Xerox DocuMate 162 scanner can quickly scan single-sided or double-sided stacks of paper and place their electronic images on your computer. What’s in the Box Before starting the scanner assembly and software installation, please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner. Xerox DocuMate162 Scanner USB Cable Installation Disc DocuMate 162 Scanner User’s Guide Power Cord Buttons Label Input Tray Output Tray Power Supply Replacement ADF Pad Quick Install Guide Technical Support Card 1 Welcome The Xerox DocuMate 162 Scanner Status light LED Number Input Tray ADF cover release Simplex / Duplex One Touch Buttons Control Panel Output tray Paper Guides Power switch USB port Power jack Input tray—Holds documents in the scanner. Paper Guides—Adjust to fit the document width. ADF cover release—Opens the scanner door. Control Panel—One Touch scanning controls. Output tray—Holds documents after being fed through the scanner. Status light—Shows the scanner’s status. See “Status Light Troubleshooting Codes” on page 75 for details. Function button—Selects the scan setting for the Simplex and Duplex buttons. Press to cycle through the settings. LED Number—Shows the current scan setting for the Simplex and Duplex scanning buttons. Simplex button—Press to scan a one-sided document. Duplex button—Press to scan a two-sided document. Power switch—On/Off power switch. Power jack—Connects the power cord to the scanner. Universal Serial Bus (USB) port—Connects the scanner to the computer. 2 DocuMate 162 Scanner User’s Guide Welcome What You Need IBM-compatible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM drive • An available Universal Serial Bus (USB) port • Microsoft® Windows® operating system: Windows 2000 (Service Pack 4), 32-bit Windows XP (Service Pack 1 and 2), 32-bit or 64-bit Windows Vista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM) • 350MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are: • High Color (16-bit) or True Color (24-bit or 32-bit) • Resolution set to at least 800 x 600 pixels To set your monitor’s colors and resolution: • Open the Windows Control Panel • Double-click on Display then select the Settings tab Documentation The following documentation is provided with your scanner: • Quick Install Guide—Abbreviated installation instructions. • Xerox DocuMate 162 Scanner User’s Guide—On the Installation DVD; contains detailed installation, scanning, configuration, and maintenance information. • PaperPort User’s Guide—On the Installation DVD; contains detailed feature and configuration information for the PaperPort software. • Online Help—For the scanner configuration, TWAIN and WIA interfaces, and PaperPort software applications. DocuMate 162 Scanner User’s Guide 3 Installation Installation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the software 3. Connect the power supply 4. Connect the USB cable and turn on the power Before You Begin Please make sure of the following before you begin installation: 4 • The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your scanner. Visit our web site at www.xeroxscanners.com for the latest software updates for your Xerox DocuMate 162 scanner. • If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed if that option is available. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to turn it back on again when installation is finished. • If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox DocuMate 162 scanner. If you previously had a Xerox or Visioneer desktop scanner you should uninstall that scanner driver before proceeding. You can remove these programs from the Windows Add/Remove programs list. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit. • If your computer is running Windows Vista, you may see the Vista User Account Control screen asking you to confirm system changes. Click the Continue button to allow the installation to proceed. DocuMate 162 Scanner User’s Guide Installation Step 1: Assemble the Scanner All the components to assemble the scanner are included in the box. 1. Remove the scanner from its protective foam and plastic bag. 2. Open the ADF cover and carefully remove any foam particles that may have gotten inside it. Remove any foam particles from inside the scanner 3. Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place. 4. Push the paper guide back until it snaps into place. Close the scanner cover. Flip the paper guide extension up so it is fully extended. DocuMate 162 Scanner User’s Guide 5 Installation 5. Insert the pins on each side of the output tray into the holes on the scanner. Flip open the extension on the output tray so it is fully extended. 6. Proceed to “Step 2: Install the Software.” 6 DocuMate 162 Scanner User’s Guide Installation Step 2: Install the Software All the software you need to use the scanner is on the installation disc. 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert the installation disc into your computer's DVD-ROM drive. The disc automatically starts and the Select Language window opens. 3. Select your language from the list of available languages. The disc’s main menu opens in the language you selected. NOTE: If the disc does not start, check the following: • Make sure the disc drive’s door is completely shut. • Make sure the disc was inserted in the drive in the proper direction (label side up). To launch the disc manually: • Open the Windows option for My Computer. You can do this by double-clicking on the My Computer icon on your desktop. • Double-click the icon for your DVD-ROM drive. • The installation menu for the disc should now open. If the menu does not open: • From the list of files on the disc, double-click the file named START32.EXE. NOTE: The Scanner Readme file has late-breaking news about your scanner. The Scanner Readme file is in HTML format and will open in any standard browser. DocuMate 162 Scanner User’s Guide 7 Installation 4. On the Main Menu, select Install Products. 5. Make sure the boxes for Nuance PaperPort® and Scanner Driver are checked. 6. Click Install Now. 8 DocuMate 162 Scanner User’s Guide Installation Installing PaperPort 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK. 2. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files. 3. Read the PaperPort license agreement and select I accept the terms in this agreement, then click on Next. If you choose not to accept the license agreement, the installation will terminate and the PaperPort software will not be installed. 4. Follow the instructions on screen to finish installing the PaperPort software. 5. At the InstallShield Wizard Completed window, click Finish. If a message window opens instructing you to restart your computer, click Restart. Installing the Scanner Driver The scanner install will automatically launch after the PaperPort installation finishes. 1. The Welcome to the One Touch 4.0 Setup Wizard Opens. 2. Click Next. 3. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. DocuMate 162 Scanner User’s Guide 9 Installation 4. The next window lists the choices of the drivers that you can install for your scanner. 5. Select the option you want, then click Next. • Full Install (OneTouch and TWAIN)—This is the recommended installation. It installs the One Touch 4.0 software, which provides the necessary driver software for the scanner buttons to work. It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications. • TWAIN and ISIS—The TWAIN and ISIS drivers are installed and you can scan from within TWAIN and ISIS scanning applications. You will not be able to use the buttons on the scanner. • TWAIN Only—The TWAIN driver is installed and you can scan from TWAIN scanning applications only. You will not be able to use the buttons on the scanner. • ISIS Only—The ISIS driver is installed and you can scan from ISIS scanning applications only. You will not be able to use the buttons on the scanner. NOTE: If your computer is running Windows XP or Windows Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window. 10 DocuMate 162 Scanner User’s Guide Installation 6. During installation you will see this window asking you to select one of the images for the Color Space setting. Select the option that looks best to you and click Next. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. 7. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section, “Step 3: Connect the Power Supply” on page 12. DocuMate 162 Scanner User’s Guide 11 Installation Step 3: Connect the Power Supply 1. Plug the power supply into the power port on the scanner. NOTE: Only use the power supply included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty. 2. Plug the power cord into the power supply and into a wall outlet. 3. Now proceed to the next section, “Step 4: Connect the USB Cable and Turn on the Power.” 12 DocuMate 162 Scanner User’s Guide Installation Step 4: Connect the USB Cable and Turn on the Power The Xerox DocuMate 162 scanner connects to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective tape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. 3. Turn on the power switch, located on the back of the scanner to the left of the power port. USB The status light comes on and flashes indicating that the scanner is receiving power. If you are using Windows XP or Windows Vista, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a non-HISPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message. If you leave it plugged into the USB 1.1 port, your scanner may scan a bit slower than the 25 pages per minute, and 50 images per minute available with a USB 2.0 port. Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. If your computer is running Windows XP or Windows Vista, you will see a message similar to the following. DocuMate 162 Scanner User’s Guide 13 Installation 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. Click OK. You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. The scanner’s status light is blue when the scanner and computer are communicating properly. 5. Click Close on the Installation Complete window to close and exit the software installer. 14 DocuMate 162 Scanner User’s Guide Installation Additional Applications Available with Your Scanner Your scanner includes free, additional applications as described in the following table. 1. Return to the disc’s Main Menu and click Install Products. 2. Select the additional applications you want to install, then click Install Now. 3. Follow the instructions on the screen to install each of the additional products. Software Adobe® Acrobat Reader® About the Software Adobe Acrobat Reader is a stand-alone application that you use to open, view, search, and print PDF files. This application is located on the disc in the User Guides section. NewSoft Presto! BizCard quickly and easily converts the vital contact information on business cards into a convenient, searchable, digital database that can be easily synchronized between PCs, BizCard® notebooks, PDAs and PIMs. OmniPage® Pro OmniPage Pro provides precision OCR analysis, advanced layout detection, and Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF. QuickScan™ QuickScan is a stand-alone, out-of-the-box imaging solution that provides all the necessary capabilities for high-speed scanning, image enhancement, viewing, annotation, printing and storing images. It uses an ISIS-certified driver for scanning and includes flexible job separation and barcode recognition. The Demo version lets you try the application. DocuMate 162 Scanner User’s Guide 15 Installation View the User Guides 1. Return to the Main Menu window and click User Guides. The User Guides are in Adobe® Acrobat® PDF format. If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows. If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer. 2. Click the name of a User Guide you want to view and it will open in Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer. The SharePoint Mini-Guide has information about a feature in the One Touch 4.0 software to link to Microsoft’s SharePoint application. This brief Mini-Guide explains how to setup the SharePoint link in One Touch. The One Touch VRS Mini-Guide has information about a feature in the One Touch 4.0 software to use VRS when scanning. This brief Mini-Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration. The One Touch OmniPage Mini-Guide has information about the OmniPage module in the One Touch 4.0 software. This brief MiniGuide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configurations. 3. When you’re finished, click Main Menu to return to the Main Menu window and click Exit. 4. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate 162 scanner is ready to scan. 16 DocuMate 162 Scanner User’s Guide Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Icon 2. Choose Check for Online Updates from the pop-up menu. 3. Follow the instructions on the screen and register your scanner by entering your scanner’s serial number and your email address. NOTE: A valid email address is required. The serial number is located on the underside of the scanner. The Serial Number After registration is complete you will receive an email message with your RegID. 4. After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will be able to find it easily. DocuMate 162 Scanner User’s Guide 17 Scanning Scanning If you selected the recommended Full Install option for your scanner’s driver (see page 10), then you have several different scanning options with your Xerox DocuMate 162 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. 18 • One Touch Scanner Buttons—When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application on your computer. See “Scan from the One Touch Scanner Buttons” on page 21. • One Touch Button Panel—Use this option to scan from the computer screen. Scanning from on-screen One Touch Button Panel is the same as pressing a scanner button, except you click an icon that represents the scanner button. See “Scan from the One Touch Button Panel” on page 22. • TWAIN Interface—The TWAIN interface is for scanning from various programs on your computer. The TWAIN interface can be access from the PaperPort software, as well as from other programs such as Microsoft Word. See “Scanning from the TWAIN Interface” on page 61. • Windows Image Acquisition (WIA) Interface—If your computer is running Windows XP or Windows Vista, you can use this option to scan with the Microsoft WIA interface. See “Scanning with the WIA Interface” on page 65. • ISIS Interface—This option uses the ISIS interface for scanning. The ISIS interface for each application varies depending on the application. See “Scanning with the ISIS Interface” on page 68. DocuMate 162 Scanner User’s Guide Scanning Loading Documents to Scan When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application on your computer. NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. 1. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. 2. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. DocuMate 162 Scanner User’s Guide 19 Scanning Scanning from One Touch One Touch is your main scanning interface for using the scanner. The One Touch functions on the scanner mirror the One Touch Button Panel on screen. Press the Function button to cycle through the 9 One Touch scanning options. Click these arrows to cycle through the 9 One Touch scanning options. The Default One Touch Settings Based on the recommended installation of PaperPort and the scanner driver, your scanner is pre-configured to scan items for various basic tasks, such as email or fax, then send the scanned image to a Destination Application. The button names, such as PDF, eMail or Fax, indicate the original factory settings for the Destination Application assigned to a button. You can change any of these settings. Please see “Configuring the One Touch Buttons” on page 24 for instructions. For example, the eMail button is set up to scan documents then immediately attach them to a new eMail message in your default eMail program. The email application will default to the email program specified in the internet options of Internet Explorer. A folder icon for a button means that the button is set up to archive the scanned item. The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application. A question mark for a button means your computer does not have the appropriate software or hardware for the initial factory settings. In that case, you would probably want to change the name and Destination Application to something else. If PaperPort, OmniPage or One Touch OmniPage is not installed, then the options for sending to word processing applications such as Microsoft Word will not be available. NOTE: The default page size in each configuration is based on your computer’s Windows setup of United States or Metric Units. 20 • If United States is the selected measurement, the default page size in each profile will be based on the United States standard page sizes such as 8.5” x 11”. • If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4. DocuMate 162 Scanner User’s Guide Scanning Scan from the One Touch Scanner Buttons Pressing a scanner button scans the item and sends the image to the Destination Application associated with the selected function LED number. 1. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. 2. Press the function button to select the scan setting you want. Press the Function button to cycle through the scan settings to select the one you want. The current One Touch scan function. 3. To scan a one-sided document, press the Simplex button. To scan a two-sided document, press the Duplex button. 4. A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. In this example the Destination Application is the PaperPort desktop. DocuMate 162 Scanner User’s Guide 21 Scanning Scan from the One Touch Button Panel Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon. 1. Load the documents face down with the top of the pages inserted into the Automatic Document Feeder. The One Touch Icon 2. Click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen). The One Touch Button Panel opens and shows the first five onscreen scanning buttons. Click the button you want to use to scan. Click these arrows to navigate through the nine buttons. 3. Click the button you want to use to scan. 4. A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. In this example the Destination Application is the PaperPort desktop. 22 DocuMate 162 Scanner User’s Guide Scanning Using the One Touch Button Panel The One Touch Button Panel is your on-screen set of controls for the scanner. Form the panel you can access the hardware settings for your scanner and configure the One Touch buttons. Click on the One Touch icon to open the panel. The Title Bar The Button View The Hardware View The Detail View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties. • Red “X”—click to close the One Touch panel. The Button View • Left-click on a Destination Application icon to start scanning. • Right-click on a Destination Application icon to open the One Touch Properties. The Detail View • Left-click on a Destination Application icon to start scanning. • RIght-click on a Destination Application icon to open the One Touch Properties. • Double-Click on the detailed information to open the One Touch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. • Right-click on the scanner icon to open the scanner’s hardware properties. NOTE: You can also open the One Touch Properties by pressing on a scanner button, holding the button down for at least 3 seconds, then releasing the button. DocuMate 162 Scanner User’s Guide 23 Scanning Configuring the One Touch Buttons When you installed the scanner, the software configured each One Touch button with appropriate settings consisting of: Destination Application, a Scan Configuration, and a File Format. 1. Click the One Touch icon. 2. Right-click a button on the One Touch Button Panel. 3. The One Touch Properties window opens for that button. Right-click on a button (for example, button 2) and the Properties window opens for that button. The One Touch Properties window also opens when you press, hold down, and release the Simplex or Duplex button on the scanner. NOTE: Grayed out options in the One Touch Properties window are not appropriate for your scanner model. Changing a Button Setting 1. Click on an application name in the Select Destination list. 2. Select a file format in the Select Format panel. 3. Select a scanning configuration in the Select Configuration list. 4. Click on OK to save the changes. 5. Click on the button that you made the changes for. 6. The scanner starts scanning and sends the image to the application, with the file format and scanning configuration you specified. The next section contains detailed information on making changes in the One Touch Properties window. 24 DocuMate 162 Scanner User’s Guide Scanning Selecting New Settings for a Button The One Touch Properties window is where you can select new settings for the buttons. The button number in the upper-left corner of the One Touch Properties window corresponds to the 9 functions on the scanner. For each of the 9 One Touch functions, you can select a new Destination Application, Scan Configuration, File Format, and rename the button. Click to select options. The button number and name. The file format of the images of the scanned item. The Destination Application. This is the application that opens when you are finished scanning. The settings that the scanner uses when scanning with the currently selected button (in this case button 2). The settings on the One Touch Properties window are: LED Number—Click the up or down arrow to cycle through the 9 One Touch options. Select Destination—The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete. Select the application you want One Touch to send the scanned image to. NOTE: If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR (such as TEXT, RTF, or DOC), the text in scanned images is automatically converted to word processing text. DocuMate 162 Scanner User’s Guide 25 Scanning Select Configuration—The list of available scan configurations for the selected button. The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information. Click the icon of a selected configuration to view its settings. These icons next to each scan configuration indicate the scanning mode: Color Black and White Grayscale Configure Before Scan NOTE: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configure Before Scan” on page 46. Select Format—A set of file formats for the scanned image for the selected button. The available formats are based on the type of destination application you select. The icon names indicate their file types. See “Selecting Page Format Options” on page 35 for more information about the available formats. Options tab—Displays a window for selecting options related to the selected Destination Application for the scanned image. See “Selecting Options for a Button” on page 39 for instructions on configuring the list of available destinations. Properties button—Displays a window for selecting properties for each type of Destination Application. See “Setting Destination Application Properties” on page 41. Refresh button—Updates the links between all your computer’s Destination Applications and One Touch 4.0. If you install new software that can be used as a Destination Application, click the Refresh button to link the new software to One Touch 4.0. New/Copy/Edit/Delete buttons—Click New or Copy to add new scan configurations to the list. Click Edit or Delete to change or remove them. See the sections “Creating a New Scan Configuration” on page 27 and “Editing or Deleting Scan Configurations” on page 34. 26 DocuMate 162 Scanner User’s Guide Scanning OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. Click New to create a new Scan Configuration. To create a new configuration: 1. Open the One Touch Properties window. 2. Scroll through the applications in the Select Destination list and click the application you want for the new scan configuration. 3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. The Scan Configuration Properties dialog box opens. DocuMate 162 Scanner User’s Guide 27 Scanning The Scan Settings Tab 1. On the Scan Configuration Properties dialog box, type a name. TIP: If you’re going to set up the new configuration to scan duplex (two-sided), include that in the name, such as “Scan for Dark Print (Duplex),” to remind you that it is a duplex scan. If the configuration is locked, click the lock to unlock it. The icon becomes a key. Type a new name for the configuration. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast. 2. Select scan settings for the new scan configuration. Mode—Select a scanning mode: • Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. • GrayScale to scan items such as documents containing drawings or black and white photographs. • Color to scan color photographs and other color items. Color scans have the largest file size. Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. Higher dpi settings take longer to scan and produce larger files for the scanned images. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. Brightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and lightest portions of the image. The greater the contrast, the more difference between the lighter and darker shades in the image. 3. If you want to lock the configuration, click the key icon to change it from a Key to a Lock. 4. Click on Apply to save the changes on the Scan Settings tab. 5. If there are no other settings you want to change, click OK to save the new configuration. It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. 28 DocuMate 162 Scanner User’s Guide Scanning The Page Settings Tab 1. Click the Page Settings tab to select page options. Click to toggle between inches and millimeters. Standard—Click the menu arrow and choose a page size from the list. Custom—Enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or millimeters, to toggle between them. Improvements and Settings—One the options that apply to the selected scanning mode on the Scan Settings tab are available. • AutoCrop to Original—Select this option to let the scanner automatically determine the size of the item being scanned. Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly. DocuMate 162 Scanner User’s Guide • Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Grayscale or Color Mode lower resolutions. • Straighten Image—Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. If the page is fed through at too great an angle, the image may not scan correctly. In that case, re-scan the page using the paper guides to feed the paper in straight. 29 Scanning • Invert Image—Only available for Black&White Mode, this option reverses the black and whites of an image. Original Image • Inverted Image Duplex—Scan both sides of the page. If this option is not selected, the scanner will scan the face-down side of the page only. NOTE: The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings. In other words, if the LED number on the scanner is configured to scan as Duplex, but you press the Simplex button, the scanner scans in Simplex, and vice versa. • Skip Blank Originals—Skips pages that are completely blank. Typically you use this option when you will scan a stack of twosided pages which have a number of blank sides. This option is only available for Duplex scanning. • Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. Color filter applies to Black&White or Grayscale Mode. The original with a red watermark over black text. The scanned item with the red filtered out. 2. Click on Apply to save the changes on the Page Settings tab. 3. If there are no other settings you want to change, click OK to save the new configuration. It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. 30 DocuMate 162 Scanner User’s Guide Scanning The Advanced Settings Tab 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. Saturation—the strength or purity of a color. Hue—the color your eyes see as reflected from the image. Gamma—controls the brightness of the midtone colors. 3. Click on Apply to save the changes on the Advanced Settings tab. 4. If there are no other settings you want to change, click OK to save the new configuration. It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications. DocuMate 162 Scanner User’s Guide 31 Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab. Fit to page, reduce image if necessary—If the image is too big to fit on a single page, the image will automatically be reduced to fit the page. Actual size, crop image if necessary—If the image is too big to fit on a single page, the image will automatically be cropped around its edges to fit on the page. Center image on page—The image will be printed in the center of the page instead of at the top right corner. Maintain aspect ratio—The aspect ratio is the length-to-width relationship of the image’s dimensions. Select this option so the image’s relative proportions remain constant. AutoRotate image for best fit—If the image is a Landscape format and the device is printing in the Portrait mode, or vice versa, rotate the image to fit on the page. Collate copies—If you are printing more than one page, collate the copies. Enter the number of copies in the Copies box. Advanced—Click to see additional settings for the device. The dialog box that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply. 32 DocuMate 162 Scanner User’s Guide Scanning The Storage Options Tab (Archive) A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage. You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration. 1. Click on the Storage Options tab. 2. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents. 3. If you want to store your archive documents in some other location, click the Browse button to specify the new location. 4. Click OK or Apply. DocuMate 162 Scanner User’s Guide 33 Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create, not for your scanner’s pre-set configurations. NOTE: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you will need to uninstall then re-install your scanner. To edit or delete a scan configuration: 1. Open the One Touch Properties window. 2. Select the scan configuration you want to edit or delete. • To delete the configuration, click the Delete button. • To edit the configuration, click the Edit button. Edit the settings and click OK. Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here. 3. Click OK to close the One Touch Properties window. 34 DocuMate 162 Scanner User’s Guide Scanning Selecting Page Format Options The format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats Text Formats; sPDF is only one of several text formats available. Create Single Image Files The TIFF and PDF formats, as well as the text document formats, support multiple page documents. Select Create single image files if you want one file created for each image scanned. Note that this option is automatically selected and disabled if you have selected a format that only supports single pages, such as BMP or JPG. Image Formats Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPEG format. The JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPEG file format icon. The PDF format is often used to create images of text pages. The PDF format is also used to put multi-page documents on web sites as pdfreadable files. As with the JPEG option, the PDF format can be reduced in size or quality. DocuMate 162 Scanner User’s Guide 35 Scanning To select a JPEG or PDF file size: 1. Select JPG or PDF as the page format, then right-click on the icon. 2. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximize Quality—Largest file size, no loss of image quality. Your selection pertains only to the button currently selected on the One Touch Properties window. Other buttons that have JPG or PDF selected as the Format are not affected. 3. Click OK or Apply on the One Touch Properties window. Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 49. As you select Destination Applications that are text applications, the text format icon changes to match the file type of the application. In some cases, the Destination Application supports several file types, and you can right-click on the icon to choose the particular file type for that application. The selected text format; this example is for Microsoft Word Rich Text Format. 36 DocuMate 162 Scanner User’s Guide Scanning To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. Example menu of the TEXT when the Destination Application is Microsoft Word. Example menu of the TEXT format when the Destination Application is Transfer to Storage. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the button currently selected on the One Touch Properties window. Simple Text—The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application. Rich Text Format—The .rtf file format. Text that retains formatting when converted. Available with Microsoft Wordpad and Word. Word Document—The .doc file format used by Microsoft Word. Comma Delimited—The .csv file format; used for database or spreadsheet data with fields, when the document is converted into editable text the fields are maintained. Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. Searchable PDF—The .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities. DocuMate 162 Scanner User’s Guide 37 Scanning Normal PDF—The .nPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in a PDF editing program. 4. To change the OCR settings, choose OCR Options. The OCR Options provide a series of selections for the OCR feature when you scan text. This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer. For details, refer to the One Touch OmniPage MiniGuide located in the User Guides section on the installation disc. Note that the OCR Options settings apply to all buttons. If you change them for one button, those changes apply to the other buttons as well. 5. Click OK or Apply on the One Touch Properties window. Renaming a One Touch Button The One Touch buttons have names that identify their pre-set functions, such as OCR and PDF, but you can edit the names. To change the button names: 1. Open the One Touch Properties window. 2. Using the arrows, choose the button that you want to rename. 3. Select the name’s text and type a new name. Click the arrows to get to the button to rename, then select the name text. Type a new name for the button. 4. Click OK or Apply. The button is now renamed. 38 DocuMate 162 Scanner User’s Guide Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button, as well as additional options that apply to all of the scanning buttons. To select options: 1. Open the One Touch Properties window and click the Options tab. Options tab 2. Click the Select Button menu arrow and choose the button for new options. The example above shows the eMail button is selected. 3. Select button options as described below. Show All Destinations—The list of Destination Applications available for the selected button will include all of the applications on your computer that can receive scanned images. Select Destinations—Individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include. DocuMate 162 Scanner User’s Guide • Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents. • Image Editors include Microsoft Paint and other drawing and graphics applications. • Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. • PDF applications are for documents scanned to PDF format. • Email includes Microsoft Outlook and other email applications. • Storage and CD-R/W is for either storing scanned documents in a folder, or sending them to a CD burner to create a CD containing the scanned documents. 39 Scanning • Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing. • Sti event forwarding is for using another application’s interface for scanning. 4. Click Apply then click the Multi Function tab to see the changes. See “Setting Destination Application Properties” on page 41 for details about the destination application options. Global Options • Show Progress Window—Select this option to display the scanning progress window. • Use enhanced folder browser—Select this option if you want to save your scans to a network location that is not a mapped drive on your computer. • Create copies of scanned documents—Images sent to a printer, fax or eMail application are temporary files that are not saved to your computer. Use create copies of scanned documents if you want a copy saved on your hard drive. Selecting this option enables the Folder Copy Options field for you to choose where the files are saved. This option is not available if either Document Management or Storage and CD-R/W are selected because these destinations automatically save the files in the folder location you specify. • 40 Folder Copy Options—Click the Browse button and select a folder to save the images. Select the grouping option for how you want the documents to be organized. DocuMate 162 Scanner User’s Guide Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One Touch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button PaperPort Properties These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. Click OK. 2. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder. DocuMate 162 Scanner User’s Guide 41 Scanning Text Documents Properties These properties apply to Microsoft Word, Microsoft Excel®, and other text editing applications. 1. Click in the OCR settings boxes for the options you want. Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text. Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image. 2. To add another application to the list, click the Add Application button. 42 DocuMate 162 Scanner User’s Guide Scanning 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 5. In step 4 of the dialog box, select the file formats that the application will accept. Refer to the documentation you received with the application to see which text formats the application accepts. 6. Click the Add button. 7. Click OK on the Link Properties window. 8. Click Refresh on the One Touch Properties window. Image Documents Properties These properties apply to Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. Convert Bitmaps using Screen Resolution—Bitmap images with a high resolution may be too big to fit on the screen. Matching the screen resolution ensures that the image fits on the monitor screen. Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. 2. To add another application to the list, click the Add Application button. See the steps on page 42 to add an application to the list. 3. Click OK or Apply on the Link Properties window. DocuMate 162 Scanner User’s Guide 43 Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage. 1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. 2. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box. 3. If your computer has a CD burner and you are using Windows XP or Windows Vista, select the option Show message when ready to burn 5" CD (700MB), so you will see a message when it’s time to click the Burn to CD button. 4. Click OK on the Link Properties window. 44 DocuMate 162 Scanner User’s Guide Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. 1. Click the Browse button for Folder for storing attachments and choose a folder for your email attachments. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, you do not need to change this folder location. 2. If you are using AOL on your computer, and the folder name for AOL is incorrect, click the Browse button and find the correct AOL folder. Please contact AOL for more information about the folder location in which AOL stores attachments. 3. If you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the Email list. These are the standard Windows Internet options. Please see your Windows documentation for more information about Internet options. If you are using AOL, please see the AOL user manual for making changes to the Internet options applicable to AOL. 4. Select the options for color document handling. Convert Bitmaps using Screen Resolution—Bitmap images with a high resolution may be too big to fit on the screen. Matching the screen resolution ensures that the image fits on the monitor screen. Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. 5. Click OK. DocuMate 162 Scanner User’s Guide 45 Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button. You can then use that interface to change the Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the file type and to the Destination Application already selected in the One Touch Properties window for that button. To Set Configure Before Scan: 1. Open the One Touch Properties window. 2. Using the arrows, choose the button that you want to set to configure before scanning. 3. Select the scan configuration Configure Before Scan. Click the arrows to select the button. Select Configure Before Scan. Right-click on Configure Before Scan to get the menu, and choose the interface to use for scanning. 4. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. TWAIN—The TWAIN Interface opens for you to make changes prior to scanning. See “Scanning from the TWAIN Interface” on page 61. WIA—The Windows Image Acquisition Interface (WIA) opens for you to make changes prior to scanning. See “Scanning with the WIA Interface” on page 65. 5. Select a Destination Application and File Format. 6. Click OK or Apply on the One Touch Properties window. 46 DocuMate 162 Scanner User’s Guide Scanning To Scan Using Configure Before Scan 1. Load the documents face down with their tops pointing into the scanner. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous page, the scanning option 9 has been set to use Configure Before Scan. 3. The TWAIN interface will open. 4. Choose the Options applicable to your scan batch. 5. Click on the Scan button in the TWAIN interface. 6. Your documents will be scanned and sent to the Destination Application specified in the One Touch 4.0 Properties. In the example shown on the previous page, the Destination Application is Microsoft Paint. Please see “Scanning from the TWAIN Interface” on page 61 for details about the options available in the TWAIN interface. DocuMate 162 Scanner User’s Guide 47 Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window. 2. The following window will open asking you if you want to cancel the entire job. • Yes—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch. For instance, the Scan Mode is Black & White but you want to scan your documents in color, choose Yes to delete any scanned pages, then select the correct Picture Type and restart the scanning. • No—scanning stops, but all pages scanned in this batch, up to this point, are not deleted and the TWAIN interface remains open. You can place a new page in the ADF, adjust the TWAIN settings for the new page, then click on the Scan button in the TWAIN interface to continue scanning. At the end of the scanning batch, all pages from the first portion of the scan and second will be sent to the Destination Application. Choose this option if, for instance, you have been scanning a black & white document but you want to insert a color page into the document. Instead of having to re-scan the entire stack, you can stop the current scan, change the Picture Type from Black & White to Color, then restart the scanning without losing the pages already scanned. 48 DocuMate 162 Scanner User’s Guide Scanning Scanning with Optical Character Recognition (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. NOTE: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 200 dpi for the resolution. If the original documents are of poor quality or have a small type font, 300 dpi can be used as the maximum resolution. The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4.0 software and your DocuMate 162 scanner. The One Touch OmniPage Module was automatically installed when you installed your driver. The One Touch OmniPage Mini-Guide is available on the installation disc. To scan with OCR: 1. Open the One Touch Properties window. 2. Select a One Touch button to scan to a text editing application such as Microsoft Word. Button 6 is preset as an OCR button. 3. Select a text editing application in the Select Destination list, then select a text file format in the Select Format panel. 4. Click OK to save the changes and close the One Touch Properties window. 5. On the scanner, or on the One Touch button panel, press the button you set for scanning with OCR. Your scanned pages appear in the Destination Application with their text ready for editing and other text processing. DocuMate 162 Scanner User’s Guide 49 Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF creates a PDF image with a searchable text layer. nPDF creates a PDF file that can be edited in a PDF editing program. To scan with sPDF or nPDF: 1. Open the One Touch Properties window. 2. Select a One Touch button to scan using the sPDF or nPDF file type. 3. Select a Destination Application that uses a text format as the page format. Not all applications will open PDF files. You can scan as a PDF file to the destination applications PaperPort, Transfer to Storage, Burn to CD, eMail, Adobe® Acrobat® and Adobe® Acrobat® Reader®. 4. Right-click on the text format icon. 5. Choose the Searchable PDF or Normal PDF option for the page format. 6. Choose a Scan Configuration. Click OK. 7. Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button. 8. To search for the text, open Adobe® Acrobat® Reader® or Adobe® Acrobat®. 9. From the Adobe Acrobat File menu choose Open, and open the file you just scanned. 10. Now use the Adobe® Acrobat® features to find or edit the text you want. See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text. 50 DocuMate 162 Scanner User’s Guide Scanning Scan and Burn to a CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows Vista. 1. Open the One Touch Properties window. 2. Choose a button to use for scanning and burning to a CD. 3. Select Burn to CD as the Destination Application. 4. Choose a Format and a Scan Configuration. 5. Click OK. 6. Now start scanning using the button you selected to use to scan and burn to a CD. When scanning is finished, a bubble message on the screen tells you that files are waiting to be burned to the CD. 7. Open the One Touch window, select Burn to CD and click the Properties button. The One Touch 4.0 Link Properties window opens 8. Make sure a blank CD is in the CD burner. 9. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. NOTE: If other files are also waiting to be burned to the CD, they will get written with the One Touch files on the CD. DocuMate 162 Scanner User’s Guide 51 Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 1. Open the One Touch Properties window. 2. Select Still Image Client as the Destination Application. You cannot choose a page format for this option because the Destination Application is not selected until after the scanning begins. 3. Choose a Scan Configuration. Click OK. 4. Start scanning using the button you selected for event forwarding. A dialog box opens for you to select the application to use for scanning. 5. Select the application in the box and click OK. Now the application you selected opens and you can continue scanning using the application’s TWAIN interface. 52 DocuMate 162 Scanner User’s Guide Scanning Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your website. 1. Open the One Touch Properties window. 2. Select Microsoft Explorer as the Destination Application. 3. Choose HTML as the Format. Choose HTML 4. Choose a Scan Configuration. Click OK. 5. Start scanning using the button you selected for scanning with the HTML format. When scanning is finished, the document is first converted to editable text using the OCR process, then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page. 6. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. 7. You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page. DocuMate 162 Scanner User’s Guide 53 Scanning Transfer to Storage With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored. 1. Open the One Touch Properties window. 2. Select Transfer to Storage as the Destination. 3. Click the Properties button. 4. In the “Storage Location” browse to the folder you want your scanned documents saved. Your documents will be stored at the location you specify in the One Touch Link Properties window. 5. Choose a file format for your document. Choose a text format to have the OCR process convert text to editable text before the scanned documents are stored in their archive location. 6. Choose a Scan Configuration. Click OK. 7. Now scan the document using the button you set to use the Destination Application as Transfer to Storage. 54 DocuMate 162 Scanner User’s Guide Scanning Scanning to Multiple Archive Folders When scanning to the Transfer to Storage destination, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.” To scan to multiple folders, you create multiple configurations, each with a different storage location for the scanned documents, then assign a different scan configuration to each button. NOTE: The selections you make using the Storage Options tab override the storage location that is set in the Storage Link Properties. Setting up multiple folders for transfer to storage: 1. Using Microsoft Windows, create the folders that you want to use for storing scanned items. 2. Open the One Touch Properties window. 3. Select Transfer to Storage as the Destination Application. 4. Click the New button. Select Transfer to Storage. Click the New button. 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. DocuMate 162 Scanner User’s Guide 55 Scanning 7. Click the Storage Options tab. This is where you set the different folder locations for the new configurations. 8. Click the Browse button and select the folder you created for storing the scanned documents. 9. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts”. 10. Click OK. 11. Repeat the process to create additional new configurations, such as “Personal Receipts.” Make sure to designate separate folders as the Storage Locations for the new configurations. 56 DocuMate 162 Scanner User’s Guide Scanning 12. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. 13. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations. Scan to multiple storage folders: 1. Insert the documents you want to scan to storage. 2. Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage. 3. Press the Simplex or Duplex button to scan the documents. 4. When scanning is finished, insert the next set of documents and press the Destination Selector buttons to get to the next button you have set up for scanning. 5. Press the Simplex or Duplex button to scan the documents. When scanning is finished, the documents are stored in the two separate folders. DocuMate 162 Scanner User’s Guide 57 Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. 2. The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 162 scanner. 3. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 1 minute to a maximum of 3 hours. 4. Click the arrows for the Lamp time-out setting and choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons. To return the scanner to its factory settings, click Reset Device. 5. Click OK to save the changes and close the dialog box. 58 DocuMate 162 Scanner User’s Guide Scanning with the TWAIN Interface Scanning with the TWAIN Interface You can scan from any TWAIN scanning application instead of scanning from the One Touch buttons on your scanner or the One Touch button pane. A Note About Your Scanner and the TWAIN standard: TWAIN is a widely recognized standard that software applications use to receive images from scanners, digital cameras, and other digital devices. The PaperPort and OmniPage applications that you received with your scanner use the TWAIN standard. You can open the same TWAIN interface from many other graphics and imaging applications. Because the TWAIN interface is the same regardless of the software you use, you can still uses the instructions in this User’s Guide for scanning with your Xerox DocuMate 162 scanner. To access the TWAIN interface from other software, please refer to their user’s guides. NOTE: You can access the TWAIn interface when you’re scanning from the One Touch software. If the One Touch configuration you’re using is set to Configure Before Scan, and the selected option is TWAIN, the TWAIN interface opens right away without opening PaperPort or any other TWAIN-compliant software first. See the section “Configure Before Scan” on page 46 for details. Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software. To open the Help Topics window, press the F1 key or choose PaperPort Help from the Help menu. You can also refer to the PaperPort Getting Started Guide and PaperPort User’s Guide on the CD. DocuMate 162 Scanner User’s Guide 59 Scanning with the TWAIN Interface Accessing the TWAIN Interface Each TWAIN-compliant software application has its own specific steps to open the TWAIN interface, but the basic process is the same for most of them. Open the TWAIN Interface from One Touch: If the One Touch configuration you’re using to scan is set to Configure Before Scan, and the selected option is TWAIN, the TWAIN interface opens when you press a button on your scanner without opening another application first. For example, the following figure shows the options you would have selected for button 9 to open the TWAIN interface. Open the TWAIN Interface from an Application: Each TWAIN-compliant software application has its own specific steps to open the TWAIN interface, but the basic process is the same for most of them. 1. Open a TWAIN-compliant scanning application. 2. Use that application’s command to open the TWAIN interface. In PaperPort click on the toolbar Scan button then choose TWAIN: Xerox DocuMate 162 when prompted. Select Display scanner dialog box, then click on the Scan button in the scanning pane. Many Microsoft Office applications can access the TWAIN interface from the Insert menu, by choosing Picture then From Scanner or Camera. 3. The TWAIN interface opens and you’re ready to start scanning. 60 DocuMate 162 Scanner User’s Guide Scanning with the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 162 scanner. 1. Adjust the paper guides for the width of the pages you’re scanning. 2. Insert the documents face down with their tops into the scanner. 3. Adjust the settings in the TWAIN interface for the item you are scanning. 4. Click the Scan button in the TWAIN interface. DocuMate 162 Scanner User’s Guide 61 Scanning with the TWAIN Interface 5. When scanning is complete, click Done to close the TWAIN interface. The scanned images appear in the TWAIN software. This example shows a thumbnail image of a scanned page on the PaperPort desktop. The options on the Xerox DocuMate 162 TWAIN interface are: • Mode—Select a scanning mode: Black&White to scan in black and white. Use this setting for letters, memos, and other black and white material. Grayscale to scan items such as documents containing drawings or black and white photographs. You can also scan a color document to turn its colors into gray shades. Color to scan magazine articles, photographs, and other color images in full color. • Resolution—This option determines the amount of detail you can see in the scanned image. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. • Brightness—Sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or decreasing the brightness makes the scanned image lighter or darker. • Contrast—The difference between the lighter and darker portions of the image. Increasing the contrast emphasizes the difference between the lighter and darker portions, decreasing the contrast deemphasizes that difference. • AutoCrop to Original—Select this option to let the scanner automatically determine the size of the item being scanned. When using the AutoCrop to Original option, always use the paper guides on the scanner so the page is not skewed. • 62 Duplex—Scan both sides of the page. If this option is not selected, the scanner will only scan the side of the page facing down. DocuMate 162 Scanner User’s Guide Scanning with the TWAIN Interface • Filter—The Filter is the ability of your scanner to automatically remove a color from a scanned item. The Filter option applies to Black&White or Grayscale Mode. The original with a red watermark over black text. The scanned item with the red filtered out. • Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Grayscale or Color Mode low resolutions. • Define page size—Click this option to activate the Define button. Then click the Define button to see the Define page size dialog box for selecting a specific page size. Standard—Click the menu arrow and choose a page size from the list. Custom—Enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or mm (millimeters), to toggle between them. Click OK. The currently selected page size appears in the middle of the TWAIN interface on the left-hand side. • AutoScan on document insertion—AutoLaunch technology senses when an item is inserted into the paper feed and starts scanning immediately. If this option is not selected, the scanner waits for you to click the Scan button. DocuMate 162 Scanner User’s Guide 63 Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Xerox DocuMate 162 icon in the top right corner of the TWAIN interface. The Device configuration window opens and shows the information about your scanner. See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 58 for more information about the device settings. 64 DocuMate 162 Scanner User’s Guide Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well. To scan using WIA from Microsoft Paint: 1. On the Windows taskbar, click Start, point to Programs, point to Accessories, and then click Paint. 2. From the File menu choose From Scanner or Camera. 3. The Scan using Xerox DocuMate 162 window opens. 4. Click the button most appropriate for the item you’re scanning. 5. Select a paper size from the Page Size list. DocuMate 162 Scanner User’s Guide 65 Scanning with the WIA Interface 6. Click Preview to preview the image before scanning. NOTE: If you preview when scanning a stack of documents, the first page of the stack feeds through the ADF for the preview. After adjusting the scanner settings, replace that page on the stack so it is scanned with the rest of the pages. 7. Adjust settings of the previewed image as desired: • Change the button selection for the type of image. • Adjust the custom settings. • Change the size of the scanned image. To do this, click and hold the mouse pointer over one of the four sizing-boxes on the corners of the previewed image. Then drag the box to increase or decrease the size of the image. 8. Preview the image again. When you are satisfied with the image, click the Scan button. 9. The scanned images will appear in Microsoft Paint (or other WIA application you’re using). 66 DocuMate 162 Scanner User’s Guide Scanning with the WIA Interface Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it. 1. On the scan window, click Adjust the quality of the scanned picture. 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 75 dpi. Picture type—Click the menu arrow and choose the most appropriate type for the item you’re scanning. 3. Click OK. If you want to reset the settings and start over, click Reset. DocuMate 162 Scanner User’s Guide 67 Scanning with the ISIS Interface Scanning with the ISIS Interface You can use the ISIS interface from QuickScan™ or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning with the ISIS interface. Accessing the ISIS Interface in QuickScan 1. Open the QuickScan software to access the ISIS driver scanning options. Please note that you may see the following warning message: 2. Please disregard this message and click Continue. The ISIS drivers were installed correctly during the installation of your Xerox DocuMate 162 scanner. 3. The Scanner Selection dialog box will then open. 4. Select Xerox DocuMate 162 from the list of scanners and click OK. 5. Your scanner is now ready to work with QuickScan. 68 DocuMate 162 Scanner User’s Guide Maintenance Maintenance This section contains information about maintenance, troubleshooting, uninstalling, scanner specifications, and spare parts. Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder, a warning opens after a few moments. 1. Open the Automatic Document Feeder cover. 2. Remove the jammed paper and close the cover. To reduce the number of paper jams, smooth and straighten the paper before scanning, adjust the guides to the paper size, and insert the paper evenly into the ADF Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF, or several feed in at the same time. 1. Wet a soft cloth with some Isopropyl rubbing alcohol (95%). 2. Open the Automatic Document Feeder cover. 3. Wipe the feed roller from side to side. Rotate the roller to clean its entire surface. 4. Wipe the ADF pad from top to bottom. Be careful not to snag the cloth on the springs on either side of the pad. 5. Close the cover when you’re finished. NOTE: Please be careful when cleaning the roller. The roller is designed to rotate in one direction only. As you’re cleaning the roller, make sure it rotates easily, and continue rotating it in that direction while wiping it clean. Do NOT force the roller to rotate in the opposite direction. Forcing the roller to rotate will damage the scanner, and may cause the scanner to feed pages incorrectly. DocuMate 162 Scanner User’s Guide 69 Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable part. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. You received a replacement pad in the original scanner box, and you can also order a new one. See the “Xerox DocuMate 162 Scanner Parts List” on page 78 for ordering information. To replace the ADF Pad assembly: 1. Open the Automatic Document Feeder cover. 2. The ADF pad is located behind the scanner buttons. 3. Squeeze the plastic clamps that hold the pad assembly in place and lift it up and out. Reverse the procedure to replace the pad. 4. Close the cover when you’re finished. 70 DocuMate 162 Scanner User’s Guide Maintenance Replacing the Roller Assembly After extended use, the roller may wear out and may need to be replaced. It is a user-replaceable part and can be ordered. See “Xerox DocuMate 162 Scanner Parts List” on page 78 for the part number. Frequent paper jams are a symptom of a worn roller assembly. A worn roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. A worn roller should be replaced to avoid damage to the scanner’s internal parts. However, before replacing the roller you should clean it first as excessive dust on the roller will make it appear worn and smooth to the touch. You cannot properly diagnose a worn roller until you have cleaned it. To replace the roller assembly: 1. Open the Automatic Document Feeder cover. 2. Take out the paper input tray. The roller is located in the body of the scanner behind the input tray. 3. The roller is held in place with a lock tab that rotates to lock and unlock it. To unlock the tab, rotate it upward until the small lock flange is completely free. DocuMate 162 Scanner User’s Guide 71 Maintenance 4. Gently press the roller to the right to free its left side. Then angle the roller to the front of the scanner until it is clear of the housing, and bring it out and away from the scanner body. 5. Discard the worn roller. It cannot be repaired. 6. Before installing the new roller, clean any dust that may have gotten on it during shipping. 7. Insert the right end of the roller into its housing socket. Make sure the lock tab is facing up and the lock flange is not obstructed. If the gears on the end of the roller do not engage easily, slightly rotate the roller while gently pressing it into the housing until you feel them engage. Do not force the gears to engage. 8. When you are certain that the gears are engaged, swing the roller into it scanner and align the left side with its mount. Then gently slide the roller to the left to fit its left end into its mount. Make sure the left end of the roller is firmly seated into its mount. 72 DocuMate 162 Scanner User’s Guide Maintenance 9. Rotate the lock tab down so the locking flange catches on its latch. Do not force the lock tab into place. If it does not rotate freely to lock into place, make sure the flange is properly seating on its latch. 10. Close the cover when you’re finished. Troubleshooting In addition to the troubleshooting information contained in this section, please see the Readme file on your installation CD. Also visit our web site at www.xeroxscanners.com for additional technical information. Problem: The scanner won’t scan. What’s wrong? Check for one of these possible problems: • Are the cables loose or not plugged in securely? Inspect the cable connections. Make sure the cables are plugged in securely. • Is the scanner’s status light on? Turn on the scanner’s power. If the status light doesn’t come on, plug the power supply into another electrical outlet. • Did you restart the computer after installing the software? If you didn’t restart the computer, it may not have loaded all of the software files. Try restarting your computer. • Did you plug the scanner into a USB hub? If you’re using a USB hub to connect the scanner, the hub must have its own power supply. If the hub does not have its own power supply, plug the scanner into a USB port on the computer. • Did you select another TWAIN source for acquiring images? If you use multiple TWAIN devices with your computer, you may have selected another source for images. Make sure Xerox DocuMate 162 is selected as the scanner. Problem: With AutoCrop to Original selected, sometimes I get blank pages, or pages with lines. The pages were probably scanned in crooked, or skewed. To use AutoCrop to Original, the pages must be scanned in straight. Adjust the paper guides on the scanner so pages feed in straight. DocuMate 162 Scanner User’s Guide 73 Maintenance Problem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical operations. Close any other active applications so that additional memory is available. If you click Continue, PaperPort moves the file to the PaperPort data directory and renames the file with the prefix “bad”. This allows you to recover the file later. To recover the file, you can import it into PaperPort by using the Import command in the File menu. Problem: The installation will not complete successfully. If installation finishes, the scanner’s One Touch 4.0 options do not seem to work properly. A driver for another scanner may be installed on your computer and it is interfering with the installation of your Xerox DocuMate 162 scanner. You may need to remove those other drivers and re-install your Xerox DocuMate 162 scanner. Please see the documentation that you received with the other scanner for the steps to remove its driver programs. Problem: The ADF won’t feed pages properly. A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle, or multiple pages to feed at the same time. Try cleaning the roller first. See “Maintenance” on page 69. Problem: If the USB cable is disconnected during a scan, the scanner does not reconnect when the USB cable is plugged back in. Unplug the power cable from the scanner, and then plug it back in. If the scanner does not reconnect: 1. Unplug the power cable from the scanner. 2. Restart your computer. 3. After the restart is complete, plug the power cable back in. 74 DocuMate 162 Scanner User’s Guide Maintenance Status Light Troubleshooting Codes The status light indicates the current state of the scanner. A blue status light indicates the normal state of the scanner. A red status light indicates that there is a hardware issue. Descriptions of the most common patterns are listed below. Normal Operation • Blinking blue: indicates the scanner is waking up from power saving and preparing to scan. • Steady blue: indicates the scanner is ready to scan. • Steady red: indicates the scanner is busy. Error Codes If your scanner experiences hardware problems, the status light will blink red, and the LED flashes an “E” and then the error code number. The LED blinks back and forth between “E” and the error code number (such as 8). The red light flashes the number of times as the error code (8 in this example). In all cases you should turn off your scanner and check your scanner setup. Open the scanner and make sure your input tray is fully seated in the scanner casing, make sure your ADF pad is securely snapped in place, verify the connections to the PC and wall. Error Code Problem Description Solution 0 The scanner is not communicating with the computer. Make sure the USB cable is plugged in. If the USB cable is plugged into a hub or keyboard, try plugging it directly into the back of the computer. Try a different USB port on the computer or a different USB cable. 4 or 5 The scanner lamp is either turned off or the lamp has not warmed up enough to initiate scanning. In the One Touch hardware properties turn the scanner lamp on. See page 58 for instructions. If the lamp is already on, turn the lamp off then on again. If the problem persists and your scanner’s power is plugged into a surge protector or UPS battery backup, try plugging the scanner power directly into a wall outlet. The scanner is open. Make sure the scanner lid is fully closed after performing maintenance on the scanner or removing a jammed page. The paper input tray is not fully seated into the scanner casing. Open the scanner and take off the input tray. Place the input tray back into the scanner and press it back until it snaps into place. See page 5 for instructions to install the tray. Paper jam Open the ADF cover and remove the jammed page. An internal part in the scanner may have malfunctioned. Re-boot your computer. If the problem persists, contact Xerox Technical Support. 6 7 or 8 9 All Other Codes DocuMate 162 Scanner User’s Guide 75 Maintenance Uninstalling Your Scanner To uninstall your DocuMate 162 scanner, remove the One Touch 4.0 software, PaperPort, and any other software provided with your scanner. Uninstalling the Scanner and One Touch Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. From the list of programs, select One Touch 4.0. Click the Change/ Remove button. 4. Click Yes when asked to confirm that you want to remove these software programs. 5. Follow these same steps to select and remove the Kofax VirtualReScan 4.10 and One Touch 4.0 ScanSoft OmniPage OCR modules from the installed programs list. The One Touch 4.0 software and modules removed from your computer. 6. Unplug the USB cable from the scanner. 7. Close all open windows and restart your computer. Uninstalling the PaperPort and OmniPage Software 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select PaperPort or OmniPage and click Remove. 4. A message window opens, asking if you are sure you want to remove PaperPort from your computer. Click Yes. 5. Close all open windows and restart your computer. To Install Another Driver Follow the instructions in the section “Installing the Scanner Driver” on page 9. 76 DocuMate 162 Scanner User’s Guide Maintenance Xerox DocuMate 162 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Length Width Height Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord 600 dpi 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) 8.5" x 36" (216 mm x 915 mm) 2” x 2.5” (51 mm x 64 mm) Automatic document feeder (ADF) Up to 25 pages per minute. Up to 50 images per minute @ 200 dpi B&W 50 sheets 16 - 28 lbs. (0.002" - 0.006") (60 - 105 g/m2) Cold cathode fluorescent lamp USB 2.0 High Speed 12.1 inches (309 mm) 6.3 inches (160 mm) 5.5 inches (141 mm) 6.5 pounds (2.9 kg) 50°–104° F (10°–35° C without condensation) 10%–85% (@35° C without condensation) DC Jack, 24Vdc/2.0A (48W), 100-240Vac, ENERGY STAR and RoHS compliant ≤ 48 Watts (during operation, ≤ 12 Watts (on standby) US, 3P, 10A/125V, L=1800mm, 3C*18AWG, BLACK, PH8B2EDJF0A-05B, RoHS EUR(CEE), 2P+G. BASE, 16A/250V, L=1800mm, 3C*0.75mm2, BLACK, PG8B9CIJG0A-05B, RoHS USB cable Safety and agency certifications Supported operating systems Scanner drivers Bundled software DocuMate 162 Scanner User’s Guide UK(BS/PSB), 3P, 3A/250V, L=1800mm, 3C*0.75mm2, BLACK, PG8B9X3JG0A-05B, RoHS 185 cm, 28AWG, with core, RoHS compliant UL, C-UL, FCC Class B, CE, TUV/GS, WEEE, RoHS, ENERGY STAR Microsoft Windows - 2000 (Service Pack 4) - 32-bit XP (Service Pack 2 or 3) - 32-bit or 64-bit Vista (with or without Service Pack 1) TWAIN, WIA, ISIS Nuance PaperPort® Nuance OmniPage Pro® EMC Captiva QuickScan™ OneTouch with Kofax Virtual ReScan® (VRS™) module NewSoft Presto! BizCard® 77 Maintenance Xerox DocuMate 162 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. 78 Part Name Part Number Input Tray 57-0112-000 Output Tray 57-0108-000 ADF Pad 57-0111-000 Roller Assembly 57-0113-000 USB Cable 35-0102-000 AC Power Cord 35-0103-000 Power Supply 37-0076-000 Buttons Label 09-0631-000 DocuMate 162 Scanner User’s Guide Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards. The safety and environment testing and performance of this product have been verified using Xerox materials only. WARNING: Unauthorized alterations, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your Xerox representative for more information. Section 2: EMC This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. WARNING: In order to allow this equipment to operate in close proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special mitigation measures taken. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment. DocuMate 162 Scanner User’s Guide 79 Section 3: Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Do These • Always follow all warnings and instructions that are marked on or supplied with the equipment. • Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain conditions. • Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building. • Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine. • Always locate the machine in an area that has adequate ventilation and room for servicing. • Always unplug this equipment from the electrical outlet before cleaning. NOTE: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These 80 • Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal. • Never attempt any maintenance function that is not specifically described in this documentation. • Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. • Never locate the machine near a radiator or any other heat source. • Never override or “cheat” any of the electrical or mechanical interlock devices. • Never place this equipment where people might step on or trip on the power cord. DocuMate 162 Scanner User’s Guide Section 4: Electrical Information Warning - Electrical Safety Information 1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine. If you are not sure that your electrical supply meets the requirements, please consult your local power company or an electrician for advice. 2. The socket outlet shall be installed near the equipment and shall be easily accessible. 3. Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify the power cord plug. 4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an outlet is correctly grounded, consult an electrician. 5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal. 6. Do not place this equipment where people might step or trip on the power cable. 7. Do not place objects on the power cable. 8. Do not override or disable electrical or mechanical interlock devices. 9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result. Electrical Supply 1. This product shall be operated from the type of electrical supply indicted on the product’s data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. 2. WARNING: This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace the outlet. 3. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. DocuMate 162 Scanner User’s Guide 81 Section 5: Emergency Power Off If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises. • The power cable is damaged or frayed. • A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water. • Any part of the machine is damaged. Section 6: Maintenance Information 1. Any operator product maintenance procedures will be described in the user documentation supplied with the product. 2. Do not carry out any maintenance on this product which is not described in the customer documentation. 3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could cause a dangerous condition. 4. Use supplies and cleaning materials only as directed in this manual. 5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. 6. Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals. Section 7: Product Safety Certification This product is certified by the following Agency using the Safety standards listed: 82 Agency Standard Underwriters Laboratories Inc. UL60950-1 1st (2003) First Edition (USA/Canada) TUV IEC60950-1: 2001 First Edition DocuMate 162 Scanner User’s Guide Section 8: Regulatory Information Certifications in Europe The CE mark applied to this product, symbolizes XEROX’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12, 2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 31, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of the member states related to electromagnetic compatibility. March 9, 1999: Council Directive 99/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity. A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your XEROX Limited representative or by contacting; Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434 Section 9: Compliance Information Product Recycling & Disposal: USA & Canada Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit: www.xerox.com/ environment.html. If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: http://www.eiae.org/. DocuMate 162 Scanner User’s Guide 83 Perchlorate Material - This product may contain one or more Perchloratecontaining devices, such as batteries. Special handling may apply, please see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/. European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (2002/95/ EC), and with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC). Some equipment may be used in both a domestic/household and a professional/business application. Professional/Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures. Energy Star for the USA Energy Program Compliance As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and ENERGY STAR mark are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity. Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Power Save Mode from the last copy/print out, set at 15 minutes. A more detailed description of this feature can be found in the Machine Setup Section of this guide. 84 DocuMate 162 Scanner User’s Guide Section 10: Illegal Copies USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government, such as FHA, etc. Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.) Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.) Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.) Postal Money Orders. Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States. Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. 4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. 5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) 6. Passports. (Foreign Passports may be photographed.) DocuMate 162 Scanner User’s Guide 85 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Papers that bear any of the following Registrant’s information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.) 11. Reproducing the following is also prohibited in certain states: Automobile Licenses — Drivers’ Licenses — Automobile Certificates of Title. The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney. Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies. 1. Current bank notes or current paper money. 2. Obligations or securities of a government or bank. 3. Exchequer bill paper or revenue paper. 4. The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of law. 5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province). 6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. 7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada. 8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified copies thereof, where the reproduction falsely purports to be a certified copy thereof. 9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner. 86 DocuMate 162 Scanner User’s Guide The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. Other Countries Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Section 11: EH&S Contact Information Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA: Canada: Europe: DocuMate 162 Scanner User’s Guide 1-800-828-6571 1-800-828-6571 +44 1707 353 434 87 88 DocuMate 162 Scanner User’s Guide Index A E ADF cleaning 69 ADF pad assembly replace 70 Advanced Settings Tab 31 Apply button 27 Archive button 54 aspect ratio 32 Autocrop to Original 29, 62 AutoRotate image 32 eMail 39 eMail Properties 45 error codes 75 Excel Spreadsheet 37 B bit depth 77 Black&White 28, 62 BMP 35 Brightness 28, 62, 67 Burn to CD 51 Destination Application 51 button options 39 C CD-ROM drive 3 Color 28, 62 color configuration 62 color filter 30, 63 Comma Delimited 37 components 2 computer specifications 3 Configure Before Scan 46 Contrast 28, 62, 67 csv file format 37 D Destination Application 21, 22, 24 OCR 25 text file format 36 Destination Selector 21 Device Settings 32 Device Settings Tab 32 Document Management 39 documentation 3 dpi 67 Duplex 30 duplex button 2, 18, 19, 21 DocuMate 162 Scanner User’s Guide F Fax and Print 40 File Format 24 file format 37 full feature install 10 G gamma 31 grayed out options 24 GrayScale 28, 62 H help 3, 59 htm file format 37 HTML Document 37 HTML page 53 HTML Web Page 53 hue 31 I Image Documents Properties 43 Image Editors 39 image file format 35 improvements and settings 29 installation 4 invert image 30 ISIS 68 J JPG 35 JPG file size 36 L Lamp timeout setting 58 LED number 18, 19 89 Index Link Properties 41 M Microsoft Internet Explorer 53 Microsoft Outlook 45 Moire Patterns 29, 63 monitor 3 N Normal PDF 38, 50 nPDF 38, 50 O OCR 36 optical character recognition 49 OCR button 49 OmniPage Pro 37, 38 on/off switch 13 One Touch Button Panel 22 Button View 23 Detail View 23 Hardware View 23 initial settings 20 names 38 OCR 49 One Touch icon 22, 23, 24 One Touch Properties window 24, 41 options 27, 39 P Page Format HTML 53 page format options 35 Page Settings Tab 29 page size 63 paper guide 5 paper jam 69, 71 PaperPort 59 Application 21, 22 help topics 59 PaperPort Properties 41 parts 1 PDF 35, 39 PDF file size 36 Picture type 67 power saving 58 Preview button 66 Properties button 26 R Resolution 28, 62, 67 Rich Text Format 37 roller replacement 71 rtf file format 37 S saturation 31 scan from PaperPort 59 Scan Configuration 24 Scan Settings Tab 28 scan with event forwarding 52 scanner components 2 troubleshooting 73 Searchable PDF 37, 50 Select Configuration 26 Select Destination 25, 39 Select Format and Page(s) 26 setup 4 Show All Destinations 39 Show Hardware 58 Simple Text 37 simplex button 2, 18, 19, 21 skewed page 29, 62 skip blank originals 30 sPDF 37, 50 status light 13, 14, 73 troubleshooting codes 75 Sti event forwarding 40 Storage and CD-R/W 39 Storage Options Tab 33 Storage Properties 44 Straighten Image 29 system requirements 3 T Text Documents Properties 42 Text Editors 39 text file format 36 Text Formats 36 TIFF 35 Transfer to Storage 54 troubleshooting 73 TWAIN 46, 52 TWAIN standard 59 U uninstall 76 USB port 13 90 DocuMate 162 Scanner User’s Guide Index W WIA 46, 65 Windows Image Acquisition 65 Word Document 37 X xls file format 37 DocuMate 162 Scanner User’s Guide 91 Index 92 DocuMate 162 Scanner User’s Guide 05-0749-000a
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