Xerox DocuMate 250 Scanner Installation Guide If Not Then DM252 Guide.OT4.EN

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DocuMate 252
user’s guide
scanner
DocuMate 252
scanner
user’s guide
Copyright © 2007 Visioneer, Inc.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the
copyright laws.
XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.
DocuMate is a trademark of Xerox Corporation used under license. All other Xerox product names and product numbers
mentioned in this publication are trademarks of Xerox Corporation.
The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort and OmniPage® Pro
brand names and logos are registered trademarks of Nuance Communications, Inc. Kofax® and Virtual ReScan® are
registered trademarks, and VRSTM is a trademark of Kofax Image Products, Inc. QuickScan® is a trademark and ISIS is a
registered trademark of Captiva Software Corporation. Adobe®, Adobe® Reader®, Acrobat® Reader®, Adobe®
Acrobat®, and the Adobe® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States
and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software
features is only available if any Adobe product is installed on your computer. X1® Enterprise Client is a registered
trademark of X1 Technologies, Inc.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a
registered trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX
toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned
herein may be trademarks of their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to
another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing
agreement, without the express written permission of Visioneer.
Part Number: 05-0665-300
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
DocuMate 252 Scanner User’s Guide iii
Table of Contents
Table of Contents
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The Xerox DocuMate 252 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Scanning
Load and Scan Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Check the Scan Settings Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
The Default One Touch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Renaming a One Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 73
Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Scanning with the TWAIN Interface from PaperPort
Table of Contents
iv DocuMate 252 Scanner User’s Guide
Accessing the TWAIN Interface from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Getting Help with the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Scanning with the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Setting Up PaperPort to Work With Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Scanning with the WIA Interface
Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Scanning with the ISIS Interface
Accessing the ISIS interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Maintenance
Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Uninstalling the PaperPort and OmniPage Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Xerox DocuMate 252 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Xerox DocuMate 252 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
It’s Illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
It’s Illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Federal Communications Commission (FCC) for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
RoHS and WEEE Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Product recycling and disposal for USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
DocuMate 252 Scanner User’s Guide 1
Welcome
Your new Xerox DocuMate 252 scanner can quickly scan single-
sided or double-sided stacks of documents and place their images
on your computer.
What’s in the Box
Before proceeding, check the contents of the box. If items are
missing or damaged, contact the dealer where you purchased the
scanner.
DocuMate 252 Scanner
Power Supply
Installation DVD Quick Install Guide
Paper Guide Output Tray
Replacement
ADF Pad
Power CordUSB Cable
Technical
Support Card
Buttons
Label
Welcome
2 DocuMate 252 Scanner User’s Guide
The Xerox DocuMate 252 Scanner
Paper guide—Holds documents in place. Adjusts to fit the
document width.
LED Number—Shows the current scan setting for the Simplex and
Duplex scanning buttons. A scan setting includes resolution, file
type, brightness, color or black and white, destination, and so on.
Destination Selector button—Selects the scan setting for the
Simplex and Duplex buttons. Press to cycle through the nine
settings.
Simplex button—Press to scan a one-sided document.
Duplex button—Press to scan a two-sided document.
Status light—Shows the scanner’s status. A steady green light
indicates the scanner is available to scan. A rapidly flashing green
light indicates the scanner is preparing to scan. Refer to the
Troubleshooting section for additional details.
Output tray—Holds documents after scanning through the
Automatic Document Feeder (ADF).
ADF cover release—Opens the cover on the ADF.
Power switch—On/Off power switch.
Power jack—Connects the power cord to the scanner.
Universal Serial Bus (USB) port—Connects the scanner to the
computer.
Paper guide
Output tray
ADF cover release
Power switch
USB port
Power jack
Status light
LED Number
Duplex button
Simplex button
Destination Selector button
DocuMate 252 Scanner User’s Guide 3
Welcome
What You Need
IBM-compatible Pentium4 PC, or AMD equivalent with:
• A DVD-ROM drive
• An available Universal Serial Bus (USB) port
• Microsoft Windows operating system: 2000 (Service Pack 4),
XP (Service Pack 1 and 2), or Vista
•Windows 2000 and XP: Minimum of 512 megabytes (MB) of
internal memory (RAM)
Windows Vista: Minimum of 1 gigabyte (GB) of internal memory
(RAM)
• 350 MB minimum of free hard disk space
A VGA or SVGA Monitor
The recommended settings for your monitor are:
• High Color (16-bit) or True Color (24-bit or 32-bit)
• Resolution set to at least 800 x 600 pixels
To set your monitor’s colors and resolution:
• Open the Windows Control Panel
• Double-click on Display then select the Settings tab
Documentation
The following documentation is provided with your scanner:
• Quick Install Guide—Abbreviated installation instructions.
• Xerox DocuMate 252 Scanner User’s Guide—On the
Installation DVD; contains detailed installation, scanning,
configuration, and maintenance information.
• PaperPort User’s Guide—On the Installation DVD; contains
detailed feature and configuration information for the PaperPort
software.
• Online Help—For the scanner configuration, TWAIN and WIA
interfaces, and PaperPort software application.
Installation
4 DocuMate 252 Scanner User’s Guide
Installation
Installation is a quick, four-step process:
1. Assemble the scanner
2. Install the software
3. Connect the power supply
4. Connect the USB cable and turn on the power
Before You Begin
Please make sure of the following before you begin installation:
• The information in this guide may cover software not
provided with the scanner you purchased. Disregard any
information about the software not applicable to your
chosen product. Please visit our web site at
www.xeroxscanners.com for the latest software updates
for your Xerox DocuMate 252 scanner.
• If your computer has AntiVirus or AntiSpyware software
running, you may see messages during installation asking
you to allow the installation to proceed. Although the
messages will differ based on the software your computer
is running, in each case you should allow the installation
to proceed. Alternatively, you can turn off the AntiVirus or
AntiSpyware software before installing your scanner. But if
you do, make sure to turn it back on again when
installation is finished.
• If you already have a scanner connected to your computer,
you may need to remove its driver programs to properly
install and operate your Xerox DocuMate 252 scanner.
Please see “Troubleshooting” on page 103 for more
information, and “Uninstalling Your Scanner” on page 107
for basic instructions to uninstall driver programs. Also
see the User’s Guide that you received with your other
scanner for specific instructions.
• If your computer is running Windows Vista, you may see
the Vista User Access Control screen asking you to
confirm system changes. Click the continue button to
allow the installation to proceed.
DocuMate 252 Scanner User’s Guide 5
Installation
Step 1: Assemble the Scanner
To assemble the scanner:
1. Remove all shipping tape from the top and bottom of the
scanner.
2. Carefully remove the protective foam from the ADF cover
release, then press the release and open the Automatic
Document Feeder cover.
3. Carefully remove any foam particles that may have gotten
inside the document feeder, and close the cover.
4. Align the slots on the paper guide with the ridges on the
scanner and slide it down until it snaps into place.
ADF Cover
Release
Installation
6 DocuMate 252 Scanner User’s Guide
5. Insert the pins on each side of the output tray into the holes on
the scanner.
6. Flip open the extension on the output tray so it is fully
extended.
7. Proceed to “Step 2: Install the Software.”
DocuMate 252 Scanner User’s Guide 7
Installation
Step 2: Install the Software
To install the software:
1. Start Microsoft Windows and make sure no other applications
are running.
2. Insert the installation DVD into your computer's DVD-ROM
drive.
The DVD automatically starts.
NOTE: If the DVD does not start, check the following:
• Make sure the DVD drive’s door is completely shut.
• Make sure the DVD was inserted in the drive in the proper
direction (label side up).
To launch the DVD manually:
• Open the Windows option for My Computer. You can do this
by double-clicking on the My Computer icon on your
desktop.
• Double-click the icon for your DVD-ROM drive.
• The Installation menu for the DVD should now open.
If the menu does not open:
• From the list of files on the DVD, double-click the file named
START32.EXE.
Installation
8 DocuMate 252 Scanner User’s Guide
3. On the Installation menu, select Install Products.
4. Make sure the boxes for Nuance PaperPort® and Scanner
Driver are checked.
5. Click Install Now.
NOTE: The software provided with your scanner may differ
slightly from the list shown in the window.
DocuMate 252 Scanner User’s Guide 9
Installation
The PaperPort installation begins:
1. The Select Language window opens. Click the drop-down
menu arrow and select the language to use. Click OK.
The first PaperPort Installation window opens.
2. On the PaperPort Welcome window, click Next.
Installing PaperPort will uninstall any existing version of
PaperPort and will install the newer version. Your existing
PaperPort files will not be affected.
3. Read the PaperPort license agreement and select I accept the
terms in this agreement then click on Next. If you choose not
to accept the license agreement, the installation will terminate
and the PaperPort software will not be installed.
4. On the Customer Information window, accept the current
values or enter new information, then click Next.
5. On the Setup Type window, keep the default Setup Type and
click Next.
6. Click Install to begin the installation.
Reminder: If your computer is running an AntiVirus or
AntiSpyware application, you may see messages asking you to
allow installation. Select the option to allow installation to
proceed.
7. On the Product Registration window, do one of the following:
•Select Register online, click OK, then follow the
registration instructions.
•Select Print registration form, click OK, then follow the
instructions to complete and print the registration form.
•Select Remind me in 7 days and click OK.
8. At the Installshield Wizard Completed window, click Finish.
If a message window opens instructing you to restart your
computer, click Restart.
Installation
10 DocuMate 252 Scanner User’s Guide
The scanner driver installation will now begin:
1. The Welcome to the One Touch 4.0 Setup Wizard opens.
2. Click Next.
3. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree then click
Next.
If you choose not to accept the license agreement, the
installation will terminate and the scanner driver will not be
installed.
The next window lists the choices of the drivers that you can
install for your scanner.
Note: Some of the options listed
in this window may not be
available when you purchase
your scanner.
Please visit our web site at:
www.xeroxscanners.com
for the latest updates.
DocuMate 252 Scanner User’s Guide 11
Installation
4. Select the option you want.
•Full Install (OneTouch, TWAIN and ISIS)—This is the
recommended installation. It installs the One Touch 4.0
software which provides the necessary driver software for
the scanner. It also installs scanning interfaces for the
TWAIN and ISIS drivers. Installing this option means that
you can use several different methods to scan, as
explained in this User Guide.
•TWAIN and ISIS—The TWAIN and ISIS drivers are
installed. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You can use the Xerox
DocuMate 252 TWAIN driver to scan from applications with
a TWAIN interface. You can also scan from applications
that use the ISIS driver. You will not be able to scan with the
buttons on the scanner.
•TWAIN only—The TWAIN driver is installed without the
One Touch 4.0 software or the ISIS driver. You can use the
Xerox DocuMate 252 TWAIN driver to scan from TWAIN
applications. You will not be able to scan with the buttons
on the scanner.
•ISIS only—The ISIS driver is installed. You can use
applications that use the ISIS driver such as Kofax and
QuickScan. The One Touch 4.0 Monitor will not run and you
cannot use the One Touch features. You will not be able to
use the Xerox DocuMate 252 TWAIN driver. You also will
not be able to scan with the buttons on the scanner.
NOTE: If your computer is running Windows XP or Windows
Vista, Microsoft’s Windows Image Acquisition (WIA) interface for
scanning is always available, regardless of your selection on this
window.
NOTE: If you decide to change the scanner’s installed drivers
later on, you must first uninstall the drivers the scanner is
currently using. See the section “To Install Another Driver” on
page 108.
Installation
12 DocuMate 252 Scanner User’s Guide
5. Click Next.
During installation you will see this window asking you to select
one of the images for your Color Space setting.
The Color Space setting sets the gamma value for the scanner
so scanned items look good on your monitor. Gamma controls
the brightness of the midtones of colors. That setting can be
changed later as you’re scanning.
6. Select the option that looks best to you and click Next.
The driver installation will now begin.
7. STOP when you see the “Complete the installation by
connecting your hardware” window. Do NOT click OK yet.
Leave the window open and proceed to the next section,
“Step 3: Connect the Power Supply.”
DocuMate 252 Scanner User’s Guide 13
Installation
Step 3: Connect the Power Supply
Connect the power supply and power cord, and plug the power
supply into an electrical outlet.
To connect your DocuMate 252 scanner:
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall
outlet.
Now proceed to the next section, “Step 4: Connect the USB
Cable and Turn on the Power.”
NOTE: Only use the power supply (HEG42-240200-7L made by
HiTron) included with your scanner. Connecting any other type
of power supply may damage your scanner, and will void its
warranty.
Installation
14 DocuMate 252 Scanner User’s Guide
Step 4: Connect the USB Cable and Turn on the Power
The DocuMate 252 scanner connects to any available USB port.
Check your computer’s manual for USB port locations.
1. Remove any protective tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into
a USB port on the computer. Connection to a USB 2.0 High
Speed port provides optimum performance, however your
scanner will also connect to a USB 1.1 port.
The USB symbol, as seen in the above diagram, identifies the
location of the USB port on your computer. If the plug does not
attach easily, make sure that you are plugging it in correctly. Do
not force the plug into the connection.
You can also connect the scanner to a USB port on the
computer’s keyboard if it has one, or to a USB hub. If you use a
USB hub, it must have its own power supply already plugged
into an electrical outlet.
NOTE: You can connect the scanner to your computer while the
computer is running. You do not have to shut down your
computer.
USB
DocuMate 252 Scanner User’s Guide 15
Installation
3. Turn on the power switch, located on the back of the scanner to
the left of the power port.
The status light comes on and flashes indicating that the
scanner is receiving power.
If you are using Windows XP and have plugged the USB cable
into a USB 1.1 port, an information bubble may open explaining
that “A HI-SPEED USB device is plugged into a non-HI-SPEED
USB hub”. Plug the USB cable into a USB 2.0 port (if available)
or just disregard the message. If you leave it plugged into the
USB 1.1 port, your scanner may scan a bit slower than the 25
pages per minute, and 50 images per minute available with a
USB 2.0 port.
Your computer then recognizes that a scanner has been
plugged into the USB port and automatically loads the
appropriate software to run the scanner.
Do not proceed until you receive a message that your computer
has found the new hardware, or updated the driver database. If
your computer is running Windows XP or Windows Vista, you
will see a message similar to the following.
Installation
16 DocuMate 252 Scanner User’s Guide
4. When you’re certain that the software has completely loaded,
return to the “Complete the installation by connecting your
hardware” window.
5. Click OK.
You can also click More to see a quick overview about
accessing and navigating the One Touch Button Panel. When
you’re finished reading the additional information, click OK.
The scanner’s status light is green when the scanner and
computer are communicating properly.
6. Click Close on the Installation Complete window to close and
exit the software installer.
You can now install the additional applications you received with
your scanner.
DocuMate 252 Scanner User’s Guide 17
Installation
Additional Applications Available with Your Scanner
Your scanner includes free, additional applications on the
installation DVD.
1. Reinsert the installation DVD into the DVD-ROM drive.
The Installation menu opens.
The free Adobe Acrobat Reader software is located on the
DVD with the User Guides. See the steps on page 19 to install
Adobe Acrobat Reader.
2. Click Install Products.
You will see the screen that shows the applications.
Applications already installed have Installed! next to them.
3. See the following table to decide which software you would like
to install.
Installation
18 DocuMate 252 Scanner User’s Guide
4. On the window shown above, click in the boxes of the other
software you want to install, and click Install Now. Follow the
instructions on the screen to install each of the additional
products.
Software About the Software
Adobe® Acrobat
Reader®
Adobe Acrobat Reader is a stand-alone application that you use to open,
view, search, and print PDF files. The User Guides on your scanner’s
installation DVD are in PDF format and require Adobe Acrobat Reader for
you to view and save them.
QuickScanTM A desktop imaging solution for scanning, image enhancement, and OCR,
QuickScan is a standalone, out-of-the-box imaging solution that provides
all the necessary capabilities for high-speed scanning, image
enhancement, viewing, annotation, printing, and storing images, for both
black-and-white and color pages. It uses an ISIS-certified driver for
scanning, and includes flexible job separation and barcode recognition.
The Demo version lets you try the application first. You can use this
software as an additional method to scan.
Kofax® VRS®
and
Kofax® Scan Demo
Kofax VRS automatically enhances scanned documents from less than
perfect originals. It is an additional scanning interface that uses patented
VRS (VirtualReScan) technology, and ensures your scanning is as
efficient and easy as possible, while also improving both the quality of the
scanned images. Kofax VRS uses an ISIS-certified driver for scanning.
This software provides an additional method to scan from your scanner.
The Scan Demo version lets you try the software first.
If you install the Kofax VRS software, you may see the following message.
Please disregard this message and click OK. The Kofax VRS Certified
ISIS® driver is installed correctly when you install your Xerox DocuMate
252 scanner.
OmniPage®OmniPage Pro provides precision OCR analysis, advanced layout
detection, and Logical Form RecognitionTM (LFR) technology. Advanced
security features quickly turn office documents and forms into over 30
different PC applications for editing, searching and sharing. Custom
workflows handle large volumes of documents, and you can use its tools
to print to PDF. OmniPage Pro also includes ScanSoft PDF Create!® and
PDF Converter programs.
X1® Enterprise Client X1 is a desktop search engine software. Using a single interface, the X1
Enterprise Client software will quickly and efficiently find files and emails
stored on your computer.
DocuMate 252 Scanner User’s Guide 19
Installation
View the User Guides
To get the documentation for the additional products.
1. Return to the Main Menu window on the DVD and click User
Guides.
2. The User Guides window opens. Use this window to view and
save the User Guides you want.
3. The User Guides are in Adobe® Acrobat® PDF format. The
DVD also includes a free copy of Acrobat® Reader® in case
your computer does not have it already installed. The Scanner
Readme file is in HTML format and will open in any standard
browser.
If you need to, click Acrobat Reader to install it now. Follow the
instructions on the installation windows.
If your computer already has Adobe Acrobat Reader installed,
please do not select it unless the version provided on the
installation DVD is a newer version than the one currently
installed on your computer.
To view and save the User Guides:
1. Click the name of a User Guide you want to view and it will
open in Acrobat Reader. Use the Acrobat Reader Save
command to save that User Guide on your computer.
2. Return to the User Guides window and repeat the process to
open, view, and save all the other User Guides you want. The
Scanner Readme file has late-breaking news about your
scanner.
Installation
20 DocuMate 252 Scanner User’s Guide
• The SharePoint Mini-Guide has information about a new
feature in the One Touch 4.0 software to link to Microsoft’s
SharePoint application. This brief Mini-Guide explains how
to setup the SharePoint link and use the SharePoint
features when choosing new scan settings for your
scanner.
• The One Touch VRS Mini-Guide has information about a
new feature in the One Touch 4.0 software. This brief Mini-
Guide explains what the feature is and how to use the VRS
settings when creating or modifying a scan configuration.
• The One Touch OmniPage Mini-Guide has information
about a new feature in the One Touch 4.0 software. This
brief Mini-Guide explains what the feature is and how to
use the OmniPage settings when creating or modifying
scan configurations.
3. When you’re finished, click Main Menu to return to the Main
Menu window and click Exit.
4. Remove the DVD and store it in a safe place.
That’s it! Installation is finished and your Xerox DocuMate 252
scanner is ready to scan.
DocuMate 252 Scanner User’s Guide 21
Installation
Register Your Scanner and Check for Updates
Registering your scanner is important as it provides you with
access to free telephone support service. Registration also gives
you free access to software updates for your scanner.
To register your scanner:
1. Right-click on the One Touch icon in the Windows Notification
Area (at the bottom right corner of the screen).
2. Choose Check for Online Updates from the pop-up menu.
3. Follow the instructions on the screen and register your scanner
by entering your scanner’s serial number and your email
address.
The serial number is located on the underside of the scanner.
After registration is complete you will receive an email
message with your RegID.
Your RegID is important as you will need it when accessing free
telephone support, or checking for online updates.
4. After receiving your RegID, write it down on a piece of paper
and keep it with your scanner so you will be able to find it
easily.
NOTE: A valid email address is required.
The Serial Number.
Scanning
22 DocuMate 252 Scanner User’s Guide
Scanning
If you selected the recommended Full Install option (see page 11),
then you have several different options to scan with your Xerox
DocuMate 252 scanner. Each method scans equally well, so use
the one with appropriate options for the item you are scanning.
•Scanner Buttons—When you press either the Simplex or
Duplex button, documents are scanned using the scan settings
indicated by the LED number. The scanned images are then
sent to a software application on your computer. See “Load and
Scan Documents” on page 23.
•One Touch—Use this scan option when you want to scan from
the computer screen. Open the One Touch scan panel and
window, adjust the scan settings if you want, put the document
in the scanner, then click the icon on the One Touch panel. Also
use this One Touch method of scanning if you want to access
the advanced features of Optical Character Recognition (OCR)
available from the OmniPage Pro application. See “Scan from
the One Touch Button Panel” on page 26.
•TWAIN Interface—This option uses your scanner’s TWAIN
interface to scan. Select scanning options before scanning, put
the document in the scanner, then click a button on the TWAIN
interface window. See “Accessing the TWAIN Interface from
PaperPort” on page 81.
•Windows Image Acquisition (WIA)—This option uses the
Microsoft Windows set of choices for scanning. Select the WIA
scan settings, put the document in the scanner, then click a
button on the WIA window. Scanning with WIA is only available
if your computer is running Windows XP or Windows Vista. See
“Scanning with the WIA Interface” on page 95.
•ISIS Interface—This option uses the ISIS interface for
scanning. Select the ISIS scan settings, put the document in
the scanner, then click a button on the ISIS window. See
“Scanning with the ISIS Interface” on page 99.
NOTE: During installation, the One Touch 4.0 software
searches your computer and links to all the applications (known
as the Destination Applications) where it can send and open
scanned documents. To make sure that all the Destination
Applications are linked to One Touch 4.0, Xerox recommends
that you refresh One Touch 4.0 before using your scanner for the
first time. Please see “Check the Scan Settings Before
Scanning” on page 25 for the steps to Refresh One Touch 4.0.
DocuMate 252 Scanner User’s Guide 23
Scanning
Load and Scan Documents
When you press either the Simplex or Duplex button, documents
are scanned using the scan settings indicated by the LED number.
The scanned images are then sent to a software application
(known as the Destination Application) on your computer.
1. Adjust the paper guide for the width of paper, and make sure
the input and output trays are fully extended.
2. Load the documents with their tops into the Automatic
Document Feeder.
For Simplex (one-sided) scans, load the documents face down.
For Duplex (two-sided) scans, the documents can be face up or
down because both sides are scanned.
NOTE: Always remove any staples or paper clips from
documents before inserting them into the scanner’s Automatic
Document Feeder. Staples and paper clips can jam the feed
mechanism and scratch the internal components. Also remove
any labels, stickers, or Post-It™ notes that may come off during
the scanning process and get stuck in the scanner. Misuse as
described here will void your scanner’s warranty.
Scanning
24 DocuMate 252 Scanner User’s Guide
3. Check the LED number to make sure you’re using the scan
setting you want.
To choose a new scan setting, press the Destination Selector
buttons.
4. To scan a one-sided document, press the Simplex button.
To scan a two-sided document, press the Duplex button.
A scan progress window opens and the image is sent to the
selected application from the One Touch utility. In this example
of duplex (two-sided) scanning, the Destination Application is
the PaperPort desktop and the two pages are stacked, one on
top of the other.
To Cancel scanning, click the Cancel button.
Press the Destination Selector to cycle
through the scan settings to select the
one you want.
The current scan setting. See “Check
the Scan Settings Before Scanning”
on page 25 to check the settings.
DocuMate 252 Scanner User’s Guide 25
Scanning
Check the Scan Settings Before Scanning
1. To check the scan settings before scanning, press, hold down,
and then release, either the Simplex or Duplex button.
The One Touch Properties window opens for you to view and
change the settings before scanning. This sample shows the
current description of setting 6.
The One Touch Button Panel also opens with the description of
the selected settings.
To Refresh the One Touch 4.0 settings, click the Refresh
button.
If you make changes in the One Touch Properties window, then
click the Apply button, the information in the One Touch panel
will update to show the new settings.
2. When you are ready to scan, press either the Simplex or
Duplex button, or click OK to close the window then click the
button on the One Touch Button Panel.
Press, hold down,
and then release
either button to
see the setting for
the selected LED
number.
Note: The configurations shown
on this example of the One
Touch Properties window are for
illustration purposes only. The
configurations you see on your
One Touch Properties window
may be different.
This number
corresponds to the
LED on the scanner.
The icon indicates the
Destination Application
for this setting.
The current name of the
setting. Your document will be scanned with
these options for setting Number 6.
Scanning
26 DocuMate 252 Scanner User’s Guide
Scan from the One Touch Button Panel
You can scan from the One Touch Button Panel on the screen.
1. Adjust the paper guide for the width of paper and load the
documents with their tops into the Automatic Document
Feeder.
For Simplex (one-sided) scans, load the documents face down.
For Duplex (two-sided) scans, the documents can be face up or
down because both sides are scanned.
2. Now click on the One Touch icon in the Windows Notification
Area (at the bottom right corner of the screen).
The One Touch Button Panel opens and shows the first five on-
screen scanning buttons. Click the arrows to cycle through all 9
settings.
3. On the screen—not on the scanner—click the button you want
to use to scan.
The scanner begins scanning. When the process finishes, the
scanned images appear in the Destination Application, just as if
you scanned with the Simplex or Duplex scanner buttons.
The One Touch Icon.
NOTE: The One Touch Properties window must be closed
before you can scan from the Button Panel.
NOTE: Your scanner comes with 9 factory-preset One Touch
button settings. You can reconfigure and rename all the buttons.
Click these arrows
to navigate through
the 9 buttons.
Click the button you
want to use to scan.
For example, if you want to scan
with button 2, which converts the
document to PDF, click here.
Or if you want to scan with button 4, which
attaches the scanned document to a
blank email message, click here.
DocuMate 252 Scanner User’s Guide 27
Scanning
Using the One Touch Button Panel
The One Touch Button Panel is also your on-screen set of controls
for the scanner. The One Touch Button Panel shows information
about the scanner and its settings.
1. To open the One Touch Button Panel, click the One Touch icon.
It is located in the Windows Notification Area at the bottom right
corner of the screen.
The One Touch Button Panel opens at its Button View, which
shows the on-screen scanning buttons.
2. To scan from the panel, click the icon you want to use to scan.
3. To see the detailed settings for a button prior to scanning, click
on the green arrows to navigate through the panel’s three
views.
• The Button View is your main scanner control panel. Use it
to scan or to see all nine buttons.
• The Detail View shows the current scan settings for a
button.
If the Properties window is not open, right-click the icon on
the Detail View or Button View to open it.
• The Hardware View shows the current scanners connected
to your computer.
NOTE: The One Touch Properties window must be closed
before you can scan from the Button Panel.
The Button View.
The Button View.
The Hardware View. The Detail View.
Click these
arrows to
navigate
through the
panel’s three
views.
Scanning
28 DocuMate 252 Scanner User’s Guide
From the Hardware View and Detail View, click the green
arrow to return to the Button View. You can also click on the
hardware icon to return to the Button View.
4. To cycle through the nine buttons, click the arrows on the right
side of the panel.
5. To close the One Touch Button Panel, click the close button on
the panel.
About the One Touch Button Panel’s Names and Icons
The button names, such as PDF, eMail or Fax, indicate the original
factory settings for a button. For example, the eMail button is set
up to scan documents then immediately attach them to a new
eMail message in your eMail program. But you can change the
name, the Destination Application, and any of the other aspects of
the button.
A question mark for a button means your computer does not have
appropriate software for the initial factory settings. In that case, you
would probably want to change the name and Destination
Application to something else. For example, if you scan a lot of
documents that have faint images, such as hand-drawn sketches
in light pencil, you might want to change the button’s name to
Sketches, and the Destination Application to Microsoft Paint®, or
some other drawing program.
A folder icon for a button, such as shown for button 7, means that
the scanner sends the scanned image to the default folder at
C:\Documents and Settings\<your user name>\My
Documents\My OneTouch Archive\PDF Documents without first
opening it in a Destination Application. To see the scanned image,
open the file using the appropriate application for the file’s format.
The file will be named with the current date.
See “Configuring the One Touch Buttons” on page 30 to change
the settings of the buttons on the One Touch Button Panel.
Click these arrows to cycle
through the 9 buttons.
DocuMate 252 Scanner User’s Guide 29
Scanning
The Default One Touch Settings on Your Scanner
Based on the recommended install of PaperPort and the scanner
driver, your scanner is pre-configured to scan items for various
basic tasks, such as email or fax, then send the scanned image to
an appropriate, pre-selected Destination Application. The following
table shows these factory-default settings. You can change any of
these settings.
If PaperPort, OmniPage or One Touch OmniPage is not installed,
then the options for sending to word processing applications such
as Microsoft Word will not be available.
Button Name Destination
Application Preconfigured Settings
1 Scan PaperPort Black&White @ 200dpi Duplex
2 PDF PaperPort Black&White @ 300dpi Duplex
3 Print Printer Black&White @ 300dpi Simplex
4 eMail eMail
Application Black&White @ 200dpi Simplex
5 Fax Fax
Application Black&White @ 200dpi Simplex
6OCRMicrosoft
Word Black&White @ 300dpi Duplex
7 Archive Transfer to
Storage Black&White @ 300dpi Simplex
8CustomMicrosoft
Paint Color @ 100dpi Simplex
9 Paint Microsoft
Paint Color @ 300dpi Simplex
NOTE: The default page size in each configuration is based on
the location selected in your Windows setup.
For example:
• If the Windows location is set to “United States”, the default
page size in each profile is based on the United States
standard page sizes such as 8.5”x11”.
• If the Windows location is set to “United Kingdom”, the default
page size in each profile is based on the ISO 216 standard
and the majority of the profiles will default to A4.
NOTE: The email application will default to the email program
specified in the internet options of Internet Explorer.
Scanning
30 DocuMate 252 Scanner User’s Guide
Configuring the One Touch Buttons
Each One Touch button configuration consists of a Destination
Application, a Scan Configuration, and a Document Format.
The One Touch Properties window is where you select these three
elements for a button.
To open the One Touch Properties window:
1. Click the One Touch icon. It is located in the Windows
Notification Area at the bottom right corner of the screen.
2. Right-click a button on the One Touch Button Panel.
REMINDER: Remember that left-clicking a button on the One
Touch Button Panel starts the scanner scanning. Right-clicking
opens the One Touch Properties window.
The One Touch Properties window opens for that button.
The One Touch Properties window also opens when you press,
hold down, and release the Simplex or Duplex button on the
scanner.
About the One Touch Properties Window
The One Touch Properties window is where you can select new
settings for the buttons. The One Touch Properties window also
contains special scanning features such as scanning and burn to a
CD, scanning and converting text directly into an HTML web page,
and scanning with optical character recognition (OCR) that turns a
scanned image into text that you can edit.
Right-click on a button (for example,
button 2) and the Properties window
opens for that button.
DocuMate 252 Scanner User’s Guide 31
Scanning
The following example of the One Touch window shows the
settings for Button 2. The button is set to scan with the scan
configuration named Color Document then open PaperPort to
display the scanned image. The Format and Page(s) option is set
to scan in the PDF image format.
The settings on the Properties window are:
Select Destination—The list of applications that can open to
display the scanned image for the selected button. To configure the
list of available applications, click the Options tab at the top of the
dialog box and select the desired options. See “Selecting Options
for a Button” on page 47 for more information.
To make sure all of your computer’s Destination Applications are
linked to One Touch 4.0, click the Refresh button.
NOTE: Some of the options on the One Touch Properties
Window (and other One Touch windows and dialog boxes) are
“grayed out” and are not available. Grayed out options are not
appropriate for your Xerox DocuMate 252 scanner. For example,
on the figure below, the option “Use Document Feeder” is
selected and “grayed out” because the Xerox DocuMate 252 is
an ADF scanner and always uses the document feeder, so
there’s no reason for you to select it. If you use the One Touch
application with other Xerox scanners, grayed out options
become active, if appropriate.
The Destination Application.
This is the application that
opens when you are finished
scanning. The settings that
the scanner uses
when scanning
with the currently
selected button
(in this case
button 2).
The file format of
the images of
the scanned
item.
Click to select
options.
The button number and
name.
NOTE: Later on, If you install new software that can be used as
a Destination Application, click the Refresh button again to link
the new software to One Touch 4.0.
Scanning
32 DocuMate 252 Scanner User’s Guide
Select Configuration—The list of available scan configurations for
the selected button. The configuration’s basic settings include:
scanning mode, resolution (dpi), page size, brightness (Br), and
contrast (Cr). To see a selected scan configuration’s settings, click
its icon. Click the icon again to close the detailed information.
These icons next to each scan configuration indicate the scanning
mode:
You can also click the Edit button or double-click the configuration
to see more detailed information about the selected configuration.
Select Format and Page(s)—A set of file formats for the scanned
image for the selected button. The formats are based on the type
of destination application you select. This example shows the
formats that apply to the PaperPort Desktop.
The button names indicate their file types. See “Selecting Page
Format Options” on page 41 for more information about the
available formats.
Options tab—Displays a window for selecting options related to
the selected destination application for the scanned image.
NOTE: Use Configure Before Scan if you want to set the
scanning mode manually before scanning. See “Configure
Before Scan” on page 62.
Click the icon of a
selected configuration
to view its settings.
Color GrayscaleBlack and White Configure
Before Scan
DocuMate 252 Scanner User’s Guide 33
Scanning
Selecting New Settings for a Button
For each of the nine One Touch buttons, you can select a new
Destination Application, Scan Configuration, and Document
Format.
To select new settings for the Scanner Button:
1. Click the button selection arrows to select the button you want
to change.
Each button has its own settings. So, as you click the arrows to
cycle through the buttons, the available settings on the window
change to show them for each button.
2. From the Select Destination list, select the application where
you want documents sent when scanning is finished.
See “Selecting Options for a Button” on page 47 to display a
full list of the Destination Applications that you can use with the
scanner.
3. From the Select Configuration list, select a scan
configuration.
To scan in color, select one of the configurations indicated by
the small color icon, such as the Color Document configuration.
Select a software application
as the destination to send
scanned documents. Select a configuration
for scanning the item.
Select a format for
the scanned image.
Click these arrows to see the
properties for the button
whose settings you want to
change.
NOTE: If you select a word processing program such as
Microsoft WordPad or Microsoft Word and a page format that
can be used for OCR (such as TEXT, RTF, DOC, sPDF, or
nPDF), the text in scanned images is automatically converted to
word processing text. See “Scanning with Optical Character
Recognition (OCR)” on page 65 for details.
Scanning
34 DocuMate 252 Scanner User’s Guide
The scan configuration list is preset for the application you
select in the Select Destination list. If you select a different
application, the configurations are for that application.
However, you can create your own scan configurations as well.
4. Select a Format and Page(s) option.
The available options apply to the Destination Application you
select. For example, if you select Microsoft Word as the
Destination Application, the available formats are for text, such
as .doc, .txt, and .rtf. However, if you select Microsoft Paint as
the Destination Application, then the available formats are for
graphics, such as .bmp, and .jpg.
5. Click OK to accept any changes and close the window.
To accept changes but keep the window open to work with
other features, click Apply.
Note that while the One Touch Properties window is open, you
cannot scan yet by clicking a button on the One Touch Panel.
You must click OK or close the One Touch Properties window
first. However, you can scan at any time by pressing the
Simplex or Duplex button on the scanner.
When you are finished selecting new settings for a button and
you press or click a scanner button, the document is scanned
using the newly configured settings for that button.
DocuMate 252 Scanner User’s Guide 35
Scanning
Setting Destination Application Properties
The different types of Destination Applications have various
properties that you can select.
1. On the One Touch Properties window, click a Destination
Application.
2. Click the Properties button.
A One Touch 4.0 Link Properties dialog box opens for the type
of Destination Application you selected, and the available
options are for that type of application.
PaperPort Properties
These properties apply to PaperPort, and are for designating the
folder to receive your scanned items.
Click a Destination
Application.
Click the Properties
button.
Scanning
36 DocuMate 252 Scanner User’s Guide
1. Select the PaperPort folder where you want the file of the
scanned image to be located.
2. Click OK.
3. Click OK or Apply on the One Touch Properties window.
When PaperPort opens after you finish scanning, the
thumbnails of your scanned documents are on the Desktop in
that folder.
Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and
the other applications indicated by their icons in the list. The
properties apply to the OCR settings for the applications.
1. Click in the OCR settings boxes for the options you want.
The options will apply to all the applications in the group.
Always send a file, even when no text was found—The
scanned file is sent to the OCR reader even if the image does
not appear to contain text. This could occur if you scanned a
photograph with a One Touch button set for text applications.
Show message if text recognition failed—A message will
appear on the screen if the OCR reader does not detect text in
the image.
DocuMate 252 Scanner User’s Guide 37
Scanning
2. To add another application to the list, click the Add Application
button.
The Add Text Based Link dialog box opens.
3. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, steps
1, and 2 on the dialog box are automatically filled in, and the
application icon appears in step 3.
4. Select the icon in Step 3 of the dialog box. That is the icon that
will appear in the One Touch Destination List.
5. In step 4 of the dialog box, select the file formats that the
application will accept.
Refer to the documentation that you received with the
application to see which text formats the application accepts.
The options you select under step 4 determine the page format
icons in the One Touch Properties window for that group of
applications.
6. Click the Add button.
7. Click OK or Apply on the Link Properties window.
8. Click Refresh on the One Touch Properties window.
9. Click OK or Apply on the One Touch Properties window.
Scanning
38 DocuMate 252 Scanner User’s Guide
Image Documents Properties
These properties apply to OmniPage Pro that you received with
your scanner, plus Microsoft Paint and other image processing
applications.
1. Click in the Color document handling settings boxes for the
options you want.
The options will apply to all the applications in the group.
Convert Bitmaps using Screen Resolution—Use this option
to ensure that an image will fit on the computer’s screen. When
a computer screen is set to a lower resolution, bitmap images
with a higher resolution may be too big to fit on the screen.
Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.
Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller file sizes and, therefore, shorter transmission
times. Use this option to provide that compression capability to
image files.
2. To add another application to the list, click the Add Application
button.
See the steps on page 37 to add an application to the list.
3. Click OK.
4. Click Refresh on the One Touch Properties window.
5. Click OK or Apply on the One Touch Properties window.
DocuMate 252 Scanner User’s Guide 39
Scanning
Storage Properties
These properties apply to the Destination Application named
Transfer to Storage. If a CD burner is attached to your computer,
you also use this dialog box to start the Burn to CD process.See
the section “Scan and Burn to a CD” on page 69.
You can also set up multiple configurations to store scanned items
in separate locations. See “The Storage Options Tab (Archive)” on
page 56 and “Scanning to Multiple Folders” on page 57.
1. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are
saved in the root of the folder specified in the Storage Location.
Documents are put into folders by month, week, or type—
Folders are created based on your selection (month, week, or
type) and the scanned documents are saved in those folders.
New folders are created for each month and week so you can
keep track of when you scanned the documents.
2. Click the Browse button to specify the location to store the
scanned documents, or type a location directly into the box.
If you have a CD burner attached to your computer, the option
Show message when ready to burn 5" CD (700MB), should
also be selected so you will see a message when it’s time to
click the Burn to CD button.
3. Click OK on the Link Properties window.
NOTE: If you do not have a CD burner attached to your
computer, the CD options are not shown on the dialog box. The
Burn to CD option is only available for Windows XP and
Windows Vista.
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40 DocuMate 252 Scanner User’s Guide
eMail Properties
These properties apply to email applications so you can specify the
folder for documents that you will attach to an email message.
Microsoft Outlook® will accept direct attachment of documents to a
blank email message as soon as scanning is finished, but other
email applications may not. If you’re using one of those
applications, such as America Online® (AOL), you need to know
which folder contains the scanned documents so you can manually
attach them to your email messages.
1. Click the Browse button for Folder for storing attachments
and choose a folder for your eMail attachments.
2. If you are using AOL on your computer, and the folder name for
AOL is incorrect, click the Browse button and find the correct
AOL folder.
For scanned images to be auto-attached to a blank email
message, you must have the specific folder location AOL uses
to find the attachments. Please contact AOL for more
information about the folder location in which AOL stores
attachments.
3. If you need to change your email client, or any other internet
options, click the Internet Options button.
The Windows Internet Options Control Panel opens. Click the
Programs tab and choose a new email client from the Email
list. These are the standard Windows Internet options. Please
see your Windows documentation for more information about
Internet options. If you are using AOL, please see the AOL user
manual for making changes to the Internet options applicable
to AOL.
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4. Select the options for color document handling.
Convert Bitmaps using Screen Resolution—Use this option
to ensure that an image will fit on the computer’s screen. When
a computer screen is set to a lower resolution, bitmap images
with a higher resolution may be too big to fit on the screen.
Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.
Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller files sizes and, therefore, shorter transmission
times. Use this option to provide that compression capability to
image files.
5. Click OK.
6. Click OK or Apply on the One Touch Properties window.
Selecting Page Format Options
The Page Format options that you select determines the file format
of the scanned document. Appropriate page format options and file
types are available for the type of Destination Application selected
for the button.
The available options are for images and text.
The Text Formats are for text file types. The names of the formats
indicate their file types. See “Text Formats” on page 43 for details.
Image Formats. Text Formats; sPDF is
only one of several text
formats available.
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42 DocuMate 252 Scanner User’s Guide
Create Single Image Files
The TIFF and PDF formats support multiple page documents. If
you are scanning as a TIFF or PDF file and want one file created
for each image scanned, select [Create single image files]. Note
that this option is automatically selected and disabled if you have
selected a format that only supports single pages, such as BMP or
JPG.
Image Formats
Select an image file format for photos, artwork or other documents
that you want to save as images. BMP and TIFF are standard
image file formats generally used if you want to do additional image
processing, such as photo touch-up or color correction. Both of
those file formats tend to be larger than the JPEG format.
Because JPEG image files can be reduced in size, the JPEG
format is often used for images on web pages, or if file size might
be a problem when electronically sending the files. JPEG files are
reduced in size by lowering their image quality, and you can select
the degree of quality for your scanned images from the JPEG page
format icon.
The PDF format is often used to create images of text pages. You
may want to select PDF as the page format when scanning text
pages that do not require OCR processing or other processing.
The PDF format is also used to put multi-page documents on web
sites as pdf-readable files. As with the JPEG option, the PDF
format can be reduced in size or quality.
To select a JPEG or PDF file size:
1. Select JPG or PDF as the page format.
NOTE: The two other PDF formats—nPDF and sPDF—are for
scanning with OCR processing and with the ability to search the
scanned text. See the next section, “Text Formats,” and also
“Scanning with sPDF or nPDF and Searching for Text” on
page 67 for details.
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2. Right-click on the JPG or PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned
images.
Minimize Size—Smallest file size, lowest image quality.
Normal—Medium file size, some loss of image quality.
Maximum Quality—Largest file size, no loss of image quality.
Your selection pertains only to the button currently selected on
the One Touch Properties window. Other buttons that have
JPG or PDF selected as the Page Format are not affected, so
you can set the JPEG or PDF file size/image quality
independently for each button.
4. Click OK or Apply on the One Touch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an
automatic step for scanning. Therefore, when you scan a
document with the text format selected, the text portions of the
document are automatically converted to editable text. See
“Scanning with Optical Character Recognition (OCR)” on page 65.
Select a text format for documents with text or numbers, such as a
business letter, report, or spreadsheet. The text format icon has
several file formats available, depending on the Destination
Application you select.
The specific file format is the file name extension on the text format
icon.
The specific text format; this
example is for Microsoft Word
format (.doc).
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44 DocuMate 252 Scanner User’s Guide
As you select Destination Applications that are text applications,
the text format icon changes to match the file type of the
application. In some cases, the Destination Application supports
several file types, and you can right-click on the icon to choose the
particular file type for that application.
To select a file type for the text format:
1. Select the Destination Application.
2. Right-click on the text format icon.
A menu opens. The following figure shows samples for
different Destination Applications.
3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the button currently
selected on the One Touch Properties window. Other buttons
that have a text option selected as the Page Format are not
affected, so you can set the text file type independently for
each button.
Simple Text—The .txt file format. Text with no formatting; used
by the standard Microsoft Notepad application.
Rich Text Format—The .rtf file format. Text that retains
formatting when converted. Available with Microsoft Wordpad
and Word.
Example menu for the TEXT format
when the Destination Application is
Microsoft Word.
Example menu for the TEXT format
when the Destination Application is
PaperPort or a Storage location.
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Word Document—The .doc file format used by Microsoft
Word.
Comma Delimited—The .csv file format; used for database or
spreadsheet data with fields separated by commas. When the
document is converted into editable text by the OCR software,
the fields are maintained so you can copy and paste them to a
database or spreadsheet application.
Excel Spreadsheet—The .xls file format used by Microsoft
Excel.
HTML Document—The .htm file format used to create web
pages.
Searchable PDF—The .sPDF file format used by Adobe
Acrobat and OmniPage Pro. This format converts scanned text
into PDF with text search and OCR capabilities. It is only
available if you have One Touch OmniPage or the OmniPage
Pro software installed on your computer. See “Scanning with
sPDF or nPDF and Searching for Text” on page 67 for details.
Normal PDF—The .nPDF file format used by Adobe Acrobat
and OmniPage Pro. This format converts scanned text into
PDF with text search and OCR capabilities, you can edit the
text in an nPDF image if a PDF editing program is installed. It is
only available if the One Touch OmniPage or the OmniPage
Pro software installed on your computer. See “Scanning with
sPDF or nPDF and Searching for Text” on page 67 for details.
4. To change the OCR settings, choose OCR Options.
The OCR Options provide a series of selections for the OCR
feature when you scan text. This menu option is only available
if you have the One Touch OmniPage Module or OmniPage
Pro installed on your computer. See the One Touch
OmniPage Mini-Guide on Disc 1 for details.
Note that the OCR Options settings apply to all buttons. If you
change them for one button, those changes apply to the other
buttons as well.
5. Click OK or Apply on the One Touch Properties window.
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46 DocuMate 252 Scanner User’s Guide
Renaming a One Touch Button
The One Touch buttons have names that identify their pre-set
functions, such as OCR and PDF, but you can edit the names.
To change the button names:
1. Open the One Touch Properties window.
2. Using the arrows, choose the button that you want to rename.
3. Select the name’s text and type a new name.
4. Click OK or Apply.
The button is now renamed.
Click the arrows to get to the button to
rename, then select the name text. Type a new name for the button.
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Selecting Options for a Button
The One Touch Options determine the types of Destination
Applications available for a button, as well as the location of the
files of your scanned items.
To select options:
1. Open the One Touch Properties window and click the Options
tab.
2. Click the Select Button menu arrow and select the button for
new options.
3. Select button options as described below.
Show All Destinations—This option selects all the Destination
Application categories. The list of Destination Applications
available for the selected button will include all the applications
on your computer that fall into these categories. This is the
default selection for Button 8. The list also includes printers and
other devices connected to your computer so, for example, you
can scan an item and have it printed immediately.
Select Destinations—Select this option to individually choose
the types of applications to include in the list of Destination
Applications. Check the boxes for the type of application to
include.
•Document Management includes PaperPort and other
applications for processing and keeping track of your
scanned documents.
•Image Editors include Microsoft Paint and other drawing
and graphics applications.
Options tab.
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48 DocuMate 252 Scanner User’s Guide
•Text Editors include Microsoft Word and WordPad,
Microsoft Excel, and other word processing and
spreadsheet applications. Select this option if you want
OCR processing to convert your scanned documents to
text that you can edit. See “Scanning with Optical Character
Recognition (OCR)” on page 65 for more about OCR.
•PDF applications are for documents scanned to the PDF
format.
•Email includes Microsoft Outlook and other eMail
applications. See “eMail Properties” on page 40 for details
about attaching scanned documents to your email
messages.
•Storage and CD-R/W is for either storing scanned
documents in a folder, or sending them to a CD burner to
create a CD containing the scanned documents. See
“Transferring Scanned Documents to Storage” on page 75
and “Scan and Burn to a CD” on page 69 for details.
•Fax and Print is for sending your scanned documents
directly to your printer or fax software for faxing.
•Sti event forwarding is for using another application’s
interface for scanning. The One Touch Event Forwarding
dialog box opens so you can select which application to use
to continue scanning. See “Scanning with Event
Forwarding” on page 71 for details.
4. After selecting a new category for the Destination Applications,
click the Multi Function tab to see which ones are added to
the list.
Show Progress Window—Select this option to display the
progress window of the document(s) during scanning.
Use enhanced folder browser—Select this option if you want
to save your scans to a network location that is not a mapped
drive on your computer.
Create copies of scanned documents—Sometimes the
image of a scanned document is only saved as a temporary file
until its Destination Application is finished using it. In those
cases you may or may not want an additional, permanent copy
saved on your hard drive.
For example, if you scan a picture to an email application, the
scanned image is saved as a temporary file, then attached to
the email, and the email is sent. Later, the temporary file of the
scanned picture is deleted. The same situation may occur
when you scan directly to a printer or scan to a fax application.
After a scanned item is printed or faxed, its temporary file is
deleted. However, by selecting this Create copies of scanned
documents option, you can choose to save permanent copies
of the scanned items on your hard drive.
DocuMate 252 Scanner User’s Guide 49
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The copies will be saved in the folder specified in the Folder
Copy Options section (see the figure on page 47 and the
description below).
This option is not available if either Document Management or
Storage and CD-R/W are selected because, by default, file
copies for those types of Destination Applications are already
automatically saved in the folder for copies.
For that reason, this option is not available for the default
settings of Buttons 1 and 2. Those buttons have PaperPort as
their Destination Application, and PaperPort is a Document
Management application.
Likewise, the option is not available for the default setting of
Button 7, Archive, because it is set as Transfer to Storage with
the Destination Application type set as Storage and CD-R/W.
Folder Copy Options—This section of the dialog box sets the
location for copies of your scanned documents and how you
want to group them.
Click the Browse button and find the folder for the copies.
Select the grouping option for the documents. The Group by
button option groups the documents under the name of the
One Touch button. For example, if the button is named Printer,
the documents are grouped under the name Printer. Group by
type arranges the scanned documents by the type of file, such
as .doc or .jpg. If you also want to group them by date you can
choose the week and month options.
5. Click OK to save the options for the selected button.
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50 DocuMate 252 Scanner User’s Guide
Creating a New Scan Configuration
The scan configurations are where you select the scanning
resolution, brightness, mode (color, black&white, or grayscale),
and a number of other settings.
Note the lock icon on the preset configurations. Although you can
unlock and edit the preset configurations, we recommend that you
leave them locked, and only add new configurations. That way, you
will always have the original factory-set configurations available.
To create a new configuration:
1. Open the One Touch Properties window and make sure the
Multi Function tab is selected.
2. Scroll through the applications in the Select Destination list and
click the type of application for which you want to create a new
scan configuration.
When you create a new scan configuration, it will be listed for
the buttons that are set for the same types of Destination
Applications. For example, if you create a new configuration for
a button that is set to show image editor applications, that new
configuration also appears for any other buttons set for image
editors, but not for buttons set for text editing applications.
Thus, you can create specific sets of scan configurations for
specific functions and they appear only when appropriate.
3. Click the New button.
If you want to start from the settings of another configuration,
select the configuration, then click the Copy button.
If the Scan Settings tab is not selected, click it.
4. On the Scan Configuration Properties dialog box, type a name.
The Scan Configurations.
The Lock Icon.
Click New to create a
new Scan
Configuration.
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5. Select scan settings for the new scan configuration.
Mode—Select a scanning mode:
•Black&White to scan in black and white. For example,
letters and memos are usually scanned in black and white.
This scan mode produces the smallest file size.
•GrayScale to scan items such as documents containing
drawings or black and white photographs. The scanning
produces an image of up to 256 shades of gray.
•Color to scan color photographs and other color items.
Color scans have the largest file size.
Resolution—Drag the slider to the right or left to adjust the
dots per inch (dpi) of the resolution. The maximum resolution is
600 dpi; the minimum is 50 dpi. The higher the dpi setting, the
sharper and clearer the scanned image. However, higher dpi
settings take longer to scan and produce larger files for the
scanned images.
Brightness and Contrast—Sometimes an item is scanned
with the brightness and contrast set too light or too dark. For
example, a note written with a light pencil may need to be
scanned darker to improve legibility.
Brightness refers to the lightness or darkness of the image.
Contrast is the range between the darkest and lightest portions
of the image. The greater the contrast, the more difference
between the lighter and darker shades in the image.
TIP: If you’re going to set up the new configuration to scan
duplex (two-sided), include that in the name, such as “Scan for
Dark Print (Duplex),” to remind you that it is a duplex scan.
If the configuration
is locked, click the
lock to unlock it. The
icon becomes a key.
Type a new name for
the configuration.
Select the scan mode
and drag the slider to
set the resolution.
Drag the sliders to set
the Brightness and
Contrast.
NOTE: If you select a printer or other device in the Select
Destinations list, the dialog box may have an additional Device
Settings tab for setting specific options for the particular device.
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52 DocuMate 252 Scanner User’s Guide
Drag the sliders to the right or left to adjust the brightness and
contrast of the scanned image. The Contrast setting does not
apply to the Black&White mode.
6. If you want to lock the configuration, click the key icon to
change it from a key to a lock.
7. Click the Page Settings tab to select page settings.
Size—Click Standard, click the menu arrow and choose a
page size from the list, or click Custom and enter the horizontal
and vertical page dimensions in the boxes. The maximum size
is 8.5" x 14". The units of measurement can be inches or
millimeters. Click the name of the units, inches or millimeters,
to toggle between them.
Improvements and Settings—Only the options that apply to
the selected Destination Application are available.
•AutoCrop to Original—Select this option to let the
scanner automatically determine the size of the item being
scanned. For example, if you scan a 5" x 7" photo, the
scanner will determine the size of the photo.
When using the AutoCrop to Original option, always use the
paper guides on the scanner so the page is not skewed.
Skewed pages may not crop properly.
For single-sided scans, the scan area is the size of the
image. For double-sided scans, the scan area is the size of
the larger of the two areas on the front and back of the
page.
•Reduce Moire Patterns—Moire patterns are wavy, rippled
lines that sometimes appear on the scanned images of
photographs or illustrations, particularly newspaper and
magazine illustrations. Selecting Reduce Moire Patterns
will limit or eliminate moire patterns in the scanned image.
This option is only available for the GrayScale or Color
Mode at 300dpi or less.
Click to toggle
between inches
and millimeters.
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•Straighten Image—Select this option to let the scanner
automatically determine if a page is skewed, then
straighten its image. The scanner detects page edges and
can sense when the page is fed through at an angle.
However, if the page is fed through at too great an angle,
the image may not straighten correctly. In that case, re-
scan the page using the paper guides to feed the paper in
straight.
•Invert Image—Only available for Black&White Mode, this
option reverses the black and whites of an image.
•Duplex—Scan both sides of the page. If this option is not
selected, the scanner will scan the front side of the page
only.
•Skip Blank Originals—Skips pages that are completely
blank. Typically you use this option when you will scan a
stack of two-sided pages which have a number of blank
sides. This option is only available for Duplex scanning in
Black&White Mode.
NOTE: The Simplex and Duplex buttons on the scanner take
precedence over the One Touch settings. In other words, if the
LED number on the scanner is configured to scan as Duplex, but
you press the Simplex button, the scanner scans in Simplex,
and vice versa.
Original Image. Inverted Image.
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54 DocuMate 252 Scanner User’s Guide
•Color Filter—Color filter is the ability of your scanner to
automatically remove a color from a scanned item. For
example, if you are scanning a letter with a red watermark,
you can choose to filter out the red so the scanned letter
just shows the text and not the red watermark. Color filter
applies to Black&White or Grayscale Mode.
8. Click the Advanced Settings tab.
The options of the Advanced Settings tab are for the Color or
Grayscale scanning mode.
Saturation is the strength or purity of a color, hue is the color
your eyes see as reflected from the image, and gamma
controls the brightness of the midtones of the color.
9. Drag the sliders to the left and right to change the color
settings. As you do, the image changes to show the effects of
the new settings.
10. Click OK to save the new configuration.
It will now appear in the list of Scan Configurations on the One
Touch Properties window for the appropriate Destination
Applications.
The original with a red
watermark over black text. The scanned item with the
red filtered out.
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The Device Settings Tab
A Device Settings tab appears on the Scan Configurations dialog
box when your selected Destination Application sends the scanned
image to a printer, fax application, or other device. You use the
options on the Device Settings tab to select settings for the device.
1. Click on the Device Settings tab.
Fit to page, reduce image if necessary—If the scanned
image is too big to be printed or faxed on a single page, the
image will automatically be reduced to fit the page.
Actual size, crop image if necessary—If the scanned image
is too big to be printed or faxed on a single page, the image will
automatically be cropped around its edges to fit on the page.
Center image on page—The image will be printed in the
center of the page instead of at the top right corner.
Maintain aspect ratio—The aspect ratio is the length-to-width
relationship of the image’s dimensions. Select this option so
the image’s relative proportions remain constant.
AutoRotate image for best fit—If the image is a Landscape
format and the device is printing in the Portrait mode, or vice
versa, rotate the image to fit on the page.
Collate copies—If you are printing more than one page,
collate the copies. Enter the number of copies in the Copies
box.
Advanced—Click to see additional settings for the device. The
dialog that opens is specific to the device. For example, if the
device is your printer, the dialog box is your printer’s setup
settings.
2. Click OK or Apply.
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56 DocuMate 252 Scanner User’s Guide
The Storage Options Tab (Archive)
A Storage Options tab is on the Scan Configurations dialog box
when the selected Destination Application is set as Transfer to
Storage. You use the options on this tab to select where you want
to save your scanned items for storage when scanning with that
particular Scan Configuration. Button 7 is set as the default Archive
button for scanning to storage, with Transfer to Storage as the
destination. So if you want to have the Scan Configuration apply to
Button 7, switch to it first before creating the new Scan
Configuration.
1. Click on the Storage Options tab.
2. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are
saved in the root of the folder specified in the Storage Location.
Documents are put into folders by month, week, or type—
Folders are created based on your selection (month, week, or
type) and the scanned documents are saved in those folders.
New folders are created for each month and week so you can
keep track of when you scanned the documents.
By default, the location of the archived documents is at
C:\Documents and Settings\<your user name>\My
Documents\My OneTouch Archive and then in a folder based
on your selection for the Storage Location. For example, if the
file type is TIFF, and you select Documents are put into
NOTE: The selections you make using the Storage Options tab
override the storage options that apply to the Storage Properties.
This means that you can create separate Scan Configurations to
store scanned items at various locations in addition to the main
location set by the Storage Properties. See “Storage Properties”
on page 39 and “Transferring Scanned Documents to Storage”
on page 75 for more details.
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folders by type, the default location of scanned archive
documents is at C:\Documents and Settings\<your user
name>\My Documents\My OneTouch Archive\TIFF
Documents.
3. Click the Browse button to specify the location to store the
scanned documents, or type a location directly into the box.
4. Click OK or Apply.
Scanning to Multiple Folders
When archiving documents with the Transfer to Storage option,
you can scan them to multiple folders. For example, one folder
might be for “Business Receipts,” a second folder might be for
“Personal Receipts,” and a third folder might be for “Annual
Receipts.”
To scan to multiple folders, you create multiple scan configurations
with Transfer to Storage as the Destination Application, and assign
each scan configuration to one of the scanner buttons.
Setting up multiple folders for transfer to storage:
1. Using Microsoft Windows, create the folders that you want to
use for storing scanned items. Note that you can also create
the folders later while creating the new scan configurations.
2. Open the One Touch Properties window.
3. Select Transfer to Storage as the Destination Application.
4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new
configuration a name that indicates the folder name, such as
“Storage for Business Receipts.”
Select Transfer to Storage.
Click the New button.
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58 DocuMate 252 Scanner User’s Guide
6. Click the Scan Settings, Page Settings, and Advanced
Settings tabs, and select the settings you want.
7. Click the Storage Options tab.
8. Click the Browse button.
9. Select the folder you created for storing the scanned
documents.
If you haven’t created the folder yet, you can click the Make
New Folder button and type the name for the new folder.
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Scanning
10. Click OK. The selected folder will now be set as the Storage
Location, such as “Business Receipts.”
11. Click Apply. The new configuration is now listed as a Transfer
to Storage configuration.
12. Repeat the process to create additional new configurations,
such as one named “Storage for Personal Receipts.”
13. Make sure to designate separate folders as the Storage
Locations for the new configurations.
You will now have multiple configurations set up for the
Transfer to Storage destination, and each configuration scans
documents to separate folders.
The new configurations
apply to the Transfer to
Storage Destination
Application.
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60 DocuMate 252 Scanner User’s Guide
14. Now click the arrow buttons to select a scanner button for each
new configuration. Click Apply to set that button for that
configuration.
The following examples show that buttons 7 and 8 have been
set to scan to each of the new configurations.
Note that the button names have also been changed to Storage
1 and Storage 2 to remind you that both send documents to
storage, but to different locations. To change button names,
see “Renaming a One Touch Button” on page 46.
Scan to multiple storage folders:
1. Insert the documents you want to scan to storage.
2. Press the Destination Selector buttons on the scanner to get
to one of the buttons set up for scanning to storage.
3. Press the Simplex or Duplex button to scan the documents.
4. When scanning is finished, insert the next set of documents
and press the Destination Selector buttons to get to the next
button you have set up for scanning.
5. Press the Simplex or Duplex button to scan the documents.
When scanning is finished, the two sets of documents are stored in
two separate folders.
Editing or Deleting Scan Configurations
NOTE: Your scanner comes with a number of configurations
pre-set at the factory. To ensure that your scanner will always
have a set of correct scan configurations, do not delete the
preset configurations. We also recommend that you keep those
configurations locked so they are not inadvertently deleted. That
way, you will always have the factory-settings available. If you do
edit or delete them, and want to get the factory pre-sets back
again, you will need to uninstall then re-install your scanner.
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To edit or delete a scan configuration:
1. Open the One Touch Properties window.
2. Select the scan configuration you want to edit or delete.
3. To delete the configuration, click the Delete button.
4. To edit the configuration, click the Edit button.
The Scan Configuration Properties dialog box opens for that
configuration.
You can make changes to a configuration, but for the changes
to be saved, the configuration must first be unlocked. Click the
Lock icon to unlock the configuration. Clicking it toggles
between locking and unlocking the configuration. The key icon
indicates the configuration is unlocked.
5. Edit the settings and click OK.
6. Click OK to close the dialog box.
Select the scan
configuration to edit or
delete. It must be unlocked,
as indicated by not having a
lock displayed here.
Click the Lock icon to toggle
between locked and unlocked.
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62 DocuMate 252 Scanner User’s Guide
Configure Before Scan
Choosing Configure Before Scan simply opens a scanning
interface when you press or click a scan button. You can then use
the interface to change the Resolution, Scan Mode, and other
settings. When you scan, the scanned image will still be sent as
the file type and to the same Destination Application already
selected in the OneTouch Properties window for that button.
To Set Configure Before Scan:
1. Open the One Touch Properties window.
2. Using the arrows, choose the button that you want to set to
configure before scanning.
3. Select the scan configuration Configure Before Scan.
4. Right-click on Configure Before Scan and choose an interface
to use for configuring before scanning.
TWAIN—The TWAIN Interface opens for you to make changes
prior to scanning. See “Accessing the TWAIN Interface from
PaperPort” on page 81.
WIA—The Windows Image Acquisition Interface (WIA) opens
for you to make changes prior to scanning (available for
Windows XP or Windows Vista only). See “Scanning with the
WIA Interface” on page 95.
5. Click OK or Apply on the One Touch Properties window.
Click the arrows to
select the button.
Select Configure
Before Scan.
Right-click on
Configure Before Scan
to get the menu, and
choose the interface to
use for configuring.
DocuMate 252 Scanner User’s Guide 63
Scanning
To Scan Using Configure Before Scan
1. Put the documents in the scanner’s ADF tray or on the flatbed
glass.
2. Click on the button you set to use the Configure Before Scan
option.
In the example shown on the previous page, the scanning
option 9 has been set to use Configure Before Scan.
3. The TWAIN interface will open.
4. Choose the Options applicable to your scan batch.
5. Click on the Scan button in the TWAIN interface.
6. Your documents will be scanned and sent to the Destination
Application specified in the One Touch 4.0 Properties.
In the example shown on the previous page, the Destination
Application is Microsoft Paint.
The TWAIN interface lists the scanning options available with your
Xerox DocuMate 252 scanner. Please see “Scanning with the
TWAIN Interface from PaperPort” on page 80.
Scanning
64 DocuMate 252 Scanner User’s Guide
Canceling a Configure Before Scan
To cancel a scan after scanning has begun:
1. Click on the Cancel button in the scanning progress window.
2. The following window will open asking you if you want to cancel
the entire job.
•Yes—scanning stops and all pages scanned in this batch,
up to this point, will be deleted. The TWAIN interface will
close and you can restart your scan from the beginning.
Choose Yes if the TWAIN scan settings are incorrect for
your current scanning batch.
For instance, the Scan Mode is Black & White but you want
to scan your documents in color, choose Yes to delete any
scanned pages, then select the correct Picture Type and
restart the scanning.
•No—scanning stops, but all pages scanned in this batch,
up to this point, are not deleted and the TWAIN interface
remains open. You can place a new page in the ADF, adjust
the TWAIN settings for the new page, then click on the
Scan button in the TWAIN interface to continue scanning.
At the end of the scanning batch, all pages from the first
portion of the scan and second will be sent to the
Destination Application.
Choose this option if, for instance, you have been scanning
a black & white document but you want to insert a color
page into the document. Instead of having to re-scan the
entire stack, you can stop the current scan, change the
Picture Type from Black & White to Color, then restart the
scanning without losing the pages already scanned.
DocuMate 252 Scanner User’s Guide 65
Scanning
Scanning with Optical Character Recognition (OCR)
Optical Character Recognition (OCR) is like a printer in reverse.
Instead of printing what’s on the screen onto paper, OCR converts
text and numbers on a scanned page into editable text and
numbers. You can then work with the text and numbers to edit,
spellcheck, change font or type size, sort, calculate, and so forth.
The One Touch OmniPage Module or the OmniPage Pro software
must be installed on your computer in order to use the OCR
options with the One Touch 4.0 software and your DocuMate 252
scanner. One Touch 4.0 and OmniPage Pro work together to
combine scanning with OCR processing into one integrated step.
The One Touch OmniPage Module was automatically installed
when you installed your driver, the OmniPage Pro software is on
the Disc 2 CD that you received with your scanner. The One Touch
OmniPage Module and the OmniPage Software can both be
installed on your computer at the same time, however, the features
in the One Touch OmniPage Module will take precedence over the
OmniPage software features when using One Touch 4.0. The “One
Touch OmniPage Mini-Guide” is available on the Disc 1 installation
CD.
With the One Touch OmniPage Module or OmniPage Pro software
installed, the OCR process is automatic when the page format on
the One Touch Properties window is a text format, such as DOC,
TEXT, XLS, RTF, and so forth.
NOTE: For all OCR processing, use the original factory settings
for OCR scanning that came with your scanner. When scanning
with other settings, use at least 300 dpi for the resolution. If the
original documents are of poor quality and have small type, 400
dpi can be used as the maximum resolution.
NOTE: If you have uninstalled the One Touch Omni Page
Module or the OmniPage Pro software from your computer,
items scanned as a text format are still converted with the OCR
process, however, the options available with the process are
then limited.
Scanning
66 DocuMate 252 Scanner User’s Guide
To scan with OCR:
1. To scan using the buttons on the scanner, press the Destination
Selector until the LED is at 6, then press the Simplex or
Duplex button.
2. To scan from the One Touch Button Panel, click the One Touch
icon in the Windows Notification Area, click the arrows to see
Button 6, then click Button 6.
Your scanned pages appear in the Destination Application with
their text ready for editing and other text processing.
NOTE: One Touch Button 6 is preset as your OCR button. But
you can also set up any other button to scan and OCR the text.
NOTE: OCR scanning is also for spreadsheets so you can work
in Microsoft Excel (or other spreadsheet application) with the
figures and text from the original spreadsheets.
NOTE: Please Refer to the One Touch OmniPage Mini-Guide,
on Disc 1 that you received with your scanner, for detailed
instructions on configuring and scanning with the advanced
OCR Options.
Click the arrows until
Button 6 is on the panel,
then click Button 6.
DocuMate 252 Scanner User’s Guide 67
Scanning
Scanning with sPDF or nPDF and Searching for Text
Searchable PDF (sPDF) and Normal PDF (nPDF) are special
forms of an Adobe PDF file. sPDF converts scanned text into the
PDF format with text search and OCR capabilities. nPDF has those
same features, plus you can edit the text in an nPDF image if you
have a PDF editing program.The two PDF formats can also
produce images with different image quality, so you may want to
experiment with them to determine which is better for your scanned
documents. sPDF and nPDF are only available as page format
options if you have the One Touch OmniPage module or the
OmniPage Pro software installed on your computer.
To scan with sPDF or nPDF:
1. Open the One Touch Properties window.
2. Using the arrows, choose a One Touch button to use for the
sPDF or nPDF scanning.
3. Select a Destination Application that uses a text format as the
page format.
4. Right-click on the text format icon.
5. Choose the Searchable PDF or Normal PDF option for the
page format.
Scanning
68 DocuMate 252 Scanner User’s Guide
The settings for the button (button 8 in this example) now show
your page format selection.
6. Choose a Scan Configuration.
7. Click OK. The One Touch Properties window closes.
8. Now scan with that button and the scanned document will be in
the sPDF or nPDF format that was selected for the button.
9. To search for the text, open Adobe Acrobat Reader or Adobe
Acrobat.
10. From the Adobe Acrobat File menu choose Open, and open
the file you just scanned.
11. From the Adobe Acrobat Edit menu choose Find.
The Find dialog box opens.
12. Enter the text you want to find, and click the Find button.
See the Adobe Acrobat user manual for more about finding text
in a PDF file, or about editing PDF text.
NOTE: Not all Destination Applications have the sPDF and
nPDF options. Microsoft Word, for example, does not have them
as scanning options.
NOTE: The Transfer to Storage selection for a Destination
Application also has the sPDF and nPDF options. That means
you can scan and store items directly to a server in these
formats.
The page format
icon is now set to
the selection from
the menu.
DocuMate 252 Scanner User’s Guide 69
Scanning
Scan and Burn to a CD
If you have a CD burner attached to your computer, you can scan
directly from your Xerox DocuMate 252 scanner onto a CD. This
feature is available only on computers running Windows XP or
Windows Vista.
To scan and burn to a CD:
1. Put a blank CD into your computer’s CD Drive.
2. Open the One Touch Properties window.
3. Using the arrows, choose a button to use for scanning and
burning to a CD.
4. Select Burn to CD as the Destination Application.
The Burn to CD Destination Application is only available if you
have a CD burner attached to your computer, but you do not
need to have a CD in the burner to select the destination.
5. Choose a Page Format and a Scan Configuration.
6. Click OK.
The One Touch Properties window closes.
7. Now start scanning using the button you selected to use to
scan and burn to CD.
When scanning is finished, a bubble message on the screen
tells you that files are waiting to be burned to the CD.
8. Open the One Touch window and make sure that the Burn to
CD Destination Application is still selected and click the
Properties button.
The One Touch 4.0 Link Properties window opens.
Scanning
70 DocuMate 252 Scanner User’s Guide
9. Make sure a blank CD is in the CD burner.
10. Click the Burn to CD button. The CD burner begins and your
scanned documents are written to the CD.
NOTE: Until you click Burn to CD these files are stored in your
computer at C:\Documents and Settings\<your user
name>\Local Settings\Application Data\Microsoft\CD
Burning. This is where Windows XP and Windows Vista store
all files waiting to be burned to a CD by the automatic CD writing
wizard. If other files are also waiting in this location, they will get
written with the OneTouch files on the CD.
NOTE: When scanning items to burn to a CD, you should
always use one of the factory-set default configurations, or a
custom configuration specifically set up for CD burning. The
default configurations are already set up to send the scanned
images to the proper storage location where the Windows XP
and Windows Vista CD writing wizard can find the files to burn to
the CD. Likewise, when you create a custom configuration for
CD burning, the OneTouch software will automatically make sure
the storage location is correct.
To create a custom configuration for CD burning, select Burn to
CD as the Destination Application, then click the New button and
create the new configuration. You won’t need to select a storage
location because it will be correctly preset for you by the
OneTouch software.
Note however, that if you have created other custom
configurations with different storage locations (for example, see
“Scanning to Multiple Folders” on page 57), do not use them for
the Burn to CD Destination Application. Otherwise, the Windows
XP and Windows Vista CD writing wizard will not be able to find
the images to burn onto the CD.
DocuMate 252 Scanner User’s Guide 71
Scanning
Scanning with Event Forwarding
If you want to specify an application to use for scanning at the start
of the process, you can use event forwarding. The scanner will
feed in the first page, but will then stop until you select the
application to use. After you select the application, its interface will
open and you can use it to continue with the scanning.
To scan with event forwarding:
1. Open the One Touch Properties window.
2. Using the arrows, choose a button to use for the event
forwarding.
3. Select Still Image Client as the Destination Application.
Note that you cannot choose a page format for this option
because the actual destination application is not selected until
after the scanner feeds in the first page of your document.
4. Choose a Scan Configuration.
5. Click OK.
The One Touch Properties window closes.
Scanning
72 DocuMate 252 Scanner User’s Guide
6. Start scanning using the button you selected for event
forwarding.
A dialog box opens for you to select the application to use for
scanning.
7. Select the application in the box and click OK.
Now the application you selected opens and you can continue
the scanning from that application’s TWAIN interface.
DocuMate 252 Scanner User’s Guide 73
Scanning
Creating an HTML Web Page from Your Scanned Documents
If you scan a document, whether a single page or multiple pages,
you can have the pages converted directly to HTML formatted
pages for posting directly to your web site. Those pages are then
viewable by visitors to your web site without the need for any
internet plug-ins or other special processing. This is, essentially,
from your scanner to a web-ready format in one automatic step.
To scan and create an HTML web page:
1. Open the One Touch Properties window.
2. Using the arrows, choose Button 8, or any other button that has
Microsoft Explorer as one of its Destination Applications.
3. Select Microsoft Explorer as the Destination Application.
4. Choose HTML as the Page Format.
5. Choose a Scan Configuration that has the settings for the
image on the HTML page.
For example, if you want the image to be in color on the HTML
page, choose a color configuration.
6. Click OK.
The One Touch Properties window closes.
7. Now on the One Touch Button Panel, click Button 8 (or if you
used another button, click it).
When scanning is finished, the document is first converted to
editable text using the OCR process, then is converted into an
HTML format. Microsoft Internet Explorer then opens showing
your converted page.
Choose HTML.
Scanning
74 DocuMate 252 Scanner User’s Guide
8. Choose Save As from the Internet Explorer File menu, give the
page a name, and save it in the location you use for your web
page files.
You may also want to write down the address shown in the
Address bar to make sure you’ll know where to find your new
HTML page later on.
9. You can now use Microsoft Internet Explorer or other
application to post the document to your web page as you
would any other HTML page.
NOTE: Depending on the complexity of the document, its
conversion to the HTML format may take a few moments.
NOTE: If you have OmniPage Pro installed on your computer,
you may see a thumbnail of the page. Click on the thumbnail to
see the full page.
DocuMate 252 Scanner User’s Guide 75
Scanning
Transferring Scanned Documents to Storage
With the Transfer to Storage scanning process, you can scan
documents and save them in a folder in one step. The process is
ideal for archiving documents without having to manually save or
process them in any other way. If you choose a text format for the
file format, the documents are also automatically converted by the
OCR process into editable text and numbers before being stored.
1. To scan using the buttons on the scanner, press the Destination
Selector until the LED is at 7, then press the Simplex or
Duplex button.
2. To scan from the One Touch Button Panel, click the One Touch
icon in the Windows Notification Area, click the arrows to see
Button 7, then click Button 7.
Your scanned pages are stored in the location that you
specified on the One Touch 4.0 Link Properties window.
NOTE: One Touch Button 7 is preset as your Archive button.
But you can also set up any other button to scan to Archive the
text.
Click the arrows until
Button 7 is on the panel,
then click Button 7.
Your scanned documents
will be stored at this location.
Scanning
76 DocuMate 252 Scanner User’s Guide
To Transfer Documents to a Server or Mapped Drive
When selecting the storage location for scanned documents, you
can select a local folder, or a folder on a server or mapped
drive.You select a mapped drive using the Browse button. See
“The Storage Options Tab (Archive)” on page 56 for more
information about storage options.
1. On either the One Touch 4.0 Link Properties window, or from
the Scan Configuration Properties window, click the Browse
button.
The Browse For Folder window opens.
2. Select a storage location on the mapped drive or server for the
scanned documents.
Servers and mapped drives are represented by an icon that
indicates its network connection.
Select a mapped drive or
server as indicated by the
icon.
DocuMate 252 Scanner User’s Guide 77
Scanning
3. Click OK.
Now when you scan using Transfer to Storage as the
Destination Application, the documents are stored on the
server or mapped drive.
To Use OCR Before Transferring to Storage
If the documents you want to transfer to storage are text
documents or spreadsheets, you can have them converted by the
OCR process prior to being stored.
1. Open the One Touch Properties window.
2. Using the arrows, choose Button 7, or any other button if it is
set up with Transfer to Storage as one of its Destination
Applications.
3. Choose a text format as the file format.
4. Right-click on the text format icon and choose the file format for
the scanned documents.
5. Choose a Scan Configuration.
6. Click OK.
The One Touch Properties window closes.
7. Now start scanning using Button 7 (or other button you set up
for archiving).
When scanning is finished, the documents are saved in the text
file format and in the location you specified.
Scanning
78 DocuMate 252 Scanner User’s Guide
Checking the Hardware and Setting the Lamp Power Saving
1. Right-click on the One Touch icon and choose Show
Hardware from the pop-up menu.
You can also click the scanner icon at the top of the One Touch
Button Panel.
If the Hardware View of the panel is open you can also right-
click on the DM252 icon.
The Hardware Properties dialog box opens and shows
information about your Xerox DocuMate 252 scanner.
The Hardware icon.
DocuMate 252 Scanner User’s Guide 79
Scanning
2. Click the Properties button.
Your scanner has a built-in power saving feature that is set to
power down after 15 minutes of idle time. You can change the
time before the scanner powers down, from 1 minute to a
maximum of 10 hours.
3. Click the arrows for the Lamp timeout setting and choose a
time setting.
To turn the lamp on and off manually without turning off power
to the scanner, click the Lamp On or Lamp Off buttons.
To return the scanner to its factory settings, click Reset Device.
4. Click OK to save the changes and close the dialog box.
Scanning with the TWAIN Interface from PaperPort
80 DocuMate 252 Scanner User’s Guide
Scanning with the TWAIN
Interface from PaperPort
Instead of using the scanner buttons or the One Touch Button
Panel to scan, you can also scan from the TWAIN interface. The
PaperPort application that you received with your scanner provides
access to the TWAIN interface. This scanning method is
particularly helpful when you’re already using PaperPort to file and
save scanned items, or if you want to adjust scan settings prior to
scanning.
A Note About Your Scanner and the TWAIN standard: TWAIN is
a widely recognized procedure that software applications use to
receive images from scanners, digital cameras, and other digital
devices. The PaperPort software that you received with your
scanner uses the TWAIN standard, and this guide shows how to
scan with it. But you can also open the same TWAIN interface from
many other graphics and imaging applications and scan from them
as well. Because the TWAIN interface is the same regardless of
the software you use to open it, you can still use the instructions in
this User’s Guide for scanning with your Xerox DocuMate 252
scanner. To access the TWAIN interface from other software,
please refer to their user’s guides, then return to this User’s Guide
for the steps to scan. The instructions for scanning are in the
section “Scanning with the TWAIN Interface” on page 84.
NOTE: You can also access the TWAIN interface when you’re
scanning from the One Touch software. If the One Touch
configuration you’re using to scan is set to Configure Before
Scan, and the selected option is TWAIN, the TWAIN interface
opens right away without opening PaperPort or any other
TWAIN-compliant software first. See the section “Configure
Before Scan” on page 62 for details.
DocuMate 252 Scanner User’s Guide 81
Scanning with the TWAIN Interface from PaperPort
Accessing the TWAIN Interface from PaperPort
The instructions in this section are for accessing the TWAIN
interface from the PaperPort application.
To access the TWAIN interface from PaperPort:
1. On the Windows taskbar, click Start, point to Programs, point
to PaperPort, then click PaperPort.
The PaperPort desktop opens.
2. Click the Scan icon on the PaperPort command bar.
Scan icon. Folders pane.
Scanning with the TWAIN Interface from PaperPort
82 DocuMate 252 Scanner User’s Guide
The Folders pane (which shows folders for organizing your
scanned images) is replaced by the Scan pane.
3. Click the Scanner drop-down arrow, and select TWAIN: Xerox
DocuMate 252 from the drop-down list.
4. In the “Scan what?” section, choose to scan a Document or
Photograph.
If you want to change the format of the scanned item’s file
name or file type before you start scanning, click Settings. The
default file type for documents is .pdf and the default for
photographs is .jpg. The default name of the scanned image is
the day, date, and number of scanned items that day. For
example, the second item scanned on a day is followed by a
(2), the third by a (3) and so on. See the PaperPort User’s
Guide for more information about the PaperPort Settings.
NOTE: If the Scan button at the bottom of panel is not available
when you make a selection from the Scanner drop-down list,
PaperPort needs to be set up to use the scanner. See the
section, “Setting Up PaperPort to Work With Your Scanner” on
page 90.
NOTE: Please wait a few moments for your selection from the
drop-down list to become active. This delay only occurs the first
time you select from the list while PaperPort initializes the
scanner. Later on, selecting from the list happens right away.
Scan pane.
If this Scan button is not active, see the section on page 90
to set up PaperPort for the TWAIN scanning option.
DocuMate 252 Scanner User’s Guide 83
Scanning with the TWAIN Interface from PaperPort
5. When scanning documents, use the Create single page items
check box as follows:
• When the check box is selected, all pages in the Automatic
Document Feeder are scanned, the TWAIN interface
closes, and each page is placed on the PaperPort Desktop
as an individual file.
• When the check box is not selected, the scanned pages are
not placed on the PaperPort desktop until you indicate the
scanning job is finished by clicking Done on TWAIN
interface then clicking Done on the PaperPort-Scan
window. Multiple pages are “stacked” on the PaperPort
desktop. Note that items scanned as .jpg files cannot be
stacked on the desktop. Please see the PaperPort User’s
Guide for more information about stacks.
6. The option Blank page is job separator is for when you load
several separate scanning jobs into the Automatic Document
Feeder at the same time. Insert a blank page between them
and each job will become a separate stack on the PaperPort
Desktop when scanning is finished.
Please see the PaperPort User’s Guide for more information
about this option.
7. Make sure the option Display scanner dialog box is selected.
If this option is not selected, the TWAIN interface will not open
when you click the Scan button. Instead, the items are scanned
with the basic PaperPort settings. Documents are scanned in
Black and White in the .pdf file format, and Photographs are
scanned in Color in the .jpg file format.
8. Click the Scan button on the Scan pane.
The TWAIN interface opens and you are now ready to scan from it.
Getting Help with the PaperPort Software
The PaperPort software includes a complete set of help topics that
answer questions about each feature of the software. To open the
Help Topics window, press the F1 key or choose PaperPort Help
from the Help menu.
You can also refer to the PaperPort Getting Started Guide and
PaperPort User’s Guide on the Disc 1 Installation CD.
Scanning with the TWAIN Interface from PaperPort
84 DocuMate 252 Scanner User’s Guide
Scanning with the TWAIN Interface
The TWAIN interface lists the scanning options available with
your Xerox DocuMate 252 scanner.
The options on the TWAIN interface are:
•Mode—Select a scanning mode:
Black&White to scan in black and white. The scanning
pixels are all the same size and are either black or white.
Use this setting for letters, memos, and other black and
white material. This scan mode produces the smallest file
size.
GreyScale to scan items such as documents containing
drawings or black and white photographs. The scanning
produces an image of up to 256 shades of gray. You can
also scan a color document to turn its colors into gray
shades. The file size is about one third that of a color scan.
Color to scan magazine articles, photographs, and other
color images in full color. Color scans have the largest file
size.
•Resolution—Drag the slider to the right or left to adjust the
dots per inch (dpi) of the resolution. The maximum
resolution is 600 dpi; the minimum is 50 dpi. This option
determines the amount of detail you can see in the scanned
image. The higher the dpi setting, the sharper and clearer
the scanned image. However, higher dpi settings take
longer to scan and produce larger files for the scanned
images. Usually the higher resolution settings are used for
precision work, such as photographs or fine artwork.
DocuMate 252 Scanner User’s Guide 85
Scanning with the TWAIN Interface from PaperPort
•Brightness and Contrast—Sometimes an image is
scanned with the brightness and contrast set too light or too
dark. For example, a note written with a light pencil may
need to be scanned darker to improve legibility. Increasing
or decreasing the brightness makes the scanned image
lighter or darker. Contrast refers to the difference between
the lighter and darker portions of the image. Increasing the
contrast emphasizes the difference between the lighter and
darker portions, decreasing the contrast de-emphasizes
that difference. Contrast is used in conjunction with
brightness.
•AutoCrop to Original—Select this option to let the
scanner automatically determine the size of the item being
scanned. For example, if you scan a 5" x 7" photo, the
scanner will determine the size of the photo, and the scan
area is the size of that photo.
When using the AutoCrop to Original option, always use the
paper guides on the scanner so the page is not skewed.
•Duplex—Scan both sides of the page. If this option is not
selected, the scanner will only scan the side of the page
facing down when you insert it into the scanner.
•Filter—The Filter is the ability of your scanner to
automatically remove a color from a scanned item. For
example, if you are scanning a letter with a red watermark,
you can choose to filter out the red so the scanned letter
just shows the text and not the red watermark. The Filter
option applies to Black&White or Greyscale Mode.
•Reduce Moire Patterns—Moire patterns are wavy, rippled
lines that sometimes appear on the scanned images of
photographs or illustrations, particularly newspaper and
magazine illustrations. Selecting Reduce Moire Patterns
will limit or eliminate moire patterns in the scanned image.
This option is only available for the Greyscale or Color
Mode at 300dpi or less.
The original with a red
watermark over black text. The scanned item with the
red filtered out.
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86 DocuMate 252 Scanner User’s Guide
•Define page size—Click this option to activate the Define
button. Then click the Define button to see the Define page
size dialog box for selecting a specific page size.
Click Standard, click the menu arrow and choose a page
size from the list, or click Custom and enter the horizontal
and vertical page dimensions in the boxes. The maximum
size is 8.5" x 14". The units of measurement can be inches
or millimeters. Click the name of the units, inches or mm
(millimeters), to toggle between them.
Click OK.
The currently selected page size appears in the middle of
the TWAIN interface on the lefthand side.
The Define page size option cannot be used with
AutoCrop to original.
•AutoScan on document insertion—Your Xerox
DocuMate 252 scanner includes AutoLaunch technology
that senses when an item is inserted into the paper feed
and starts scanning immediately. Select this option to turn
on the AutoLaunch feature. The item is scanned with the
current settings on the TWAIN interface. If this option is not
selected, the scanner waits for you to click the Scan button.
To scan from the TWAIN interface:
1. Select the options you want from the TWAIN interface, then
load the documents with their tops into the Automatic
Document Feeder. To scan a single side, insert the documents
face down. To scan both sides, either side can be face up.
DocuMate 252 Scanner User’s Guide 87
Scanning with the TWAIN Interface from PaperPort
2. If the AutoScan feature is turned on, scanning begins.
If the AutoScan feature is not turned on, click the Scan button.
The scanner starts scanning and a progress box shows the
image.
If you’re using PaperPort to scan and its Create single page
items check box is selected, all pages in the Automatic
Document Feeder are scanned, the TWAIN interface closes,
and each page is placed on the PaperPort Desktop as an
individual file.
If PaperPort’s Create single page items check box is not
selected, the scanned pages are not placed on the PaperPort
desktop until you indicate the scanning job is finished by
clicking Done on the TWAIN interface then clicking Done on
the PaperPort-Scan window.
Scanning with the TWAIN Interface from PaperPort
88 DocuMate 252 Scanner User’s Guide
3. If you are scanning multiple pages, click the Done button on
the TWAIN interface, and if you are using PaperPort click Done
on the PaperPort-Scan window.
If you are scanning a single page, the TWAIN interface closes
automatically.
When scanning is complete, the scanned images appear in the
TWAIN software. This example shows a thumbnail image of a
scanned page on the PaperPort Desktop.
A thumbnail image of the
scanned item appears on
the PaperPort desktop.
The small icon represents
the file format, in this case
the .pdf format.
DocuMate 252 Scanner User’s Guide 89
Scanning with the TWAIN Interface from PaperPort
Display the Device Configuration
1. Click the Xerox DocuMate 252 icon in the top right corner of
the TWAIN interface.
The Device configuration window opens and shows the
information about your scanner.
See the section “Checking the Hardware and Setting the Lamp
Power Saving” on page 78 for more information about the
device settings.
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90 DocuMate 252 Scanner User’s Guide
Setting Up PaperPort to Work With Your Scanner
When you select a scanning option from PaperPort’s Scanner
drop-down list, either Twain: Xerox DocuMate 252 or WIA: Xerox
DocuMate 252 (Windows XP only), the Scan button at the bottom
of the panel should become active. If it doesn’t you need to set up
PaperPort to work with your scanner.
NOTE: Setting up PaperPort is a one-time-only process for
each option from the Scanner drop-down list. Therefore, you
may have to set up PaperPort once each for Twain: Xerox
DocuMate 252 and WIA: Xerox DocuMate 252. The setup
process, described below, is the same for each option. You will
not have to set up PaperPort again for either option unless you
uninstall the scanner and PaperPort software, then re-install
them.
If this Scan button is not active, you need to set
up PaperPort to be able to access your scanner.
DocuMate 252 Scanner User’s Guide 91
Scanning with the TWAIN Interface from PaperPort
To set up your scanner:
1. From the Scanner drop-down list, select one of the options,
such as Twain: Xerox DocuMate 252.
2. Click the Setup button.
A window opens to begin the setup process.
3. Click Yes then click Next.
The next window offers you the option to run hardware
diagnostics.
4. Click Yes (recommended) then click Next.
Scanning with the TWAIN Interface from PaperPort
92 DocuMate 252 Scanner User’s Guide
The next window is for checking the connection between your
scanner and the computer.
5. Click Next.
After the Setup Wizard checks the connections, the next
window is displayed. It has a series of setup options, but only
the Basic scan test is necessary because your scanner was
already tested and calibrated when you installed the One
Touch 4.0 software
6. Click Next.
DocuMate 252 Scanner User’s Guide 93
Scanning with the TWAIN Interface from PaperPort
The TWAIN Interface opens.
7. Insert a single page into the scanner, face-down, and the Scan
button on the TWAIN Interface will become active.
8. Click the Scan button on the TWAIN interface.
The Setup Wizard runs the scan test.
A message window opens that says “Basic scan test passed.”
9. Click Next on the message window.
NOTE: If you are setting up the scanner for WIA, the WIA
interface opens instead.
Scanning with the TWAIN Interface from PaperPort
94 DocuMate 252 Scanner User’s Guide
The final Setup window opens to let you know the setup
process is finished.
10. Click Finish.
PaperPort is now setup for the scanning option you selected (in
the example above, it’s the TWAIN option) and the Scan button
on the PaperPort window will now become active.
DocuMate 252 Scanner User’s Guide 95
Scanning with the WIA Interface
Scanning with the WIA
Interface
Microsoft Windows XP and Windows Vista include their own
scanning interface—known as Windows Image Acquisition
(WIA)—for acquiring images from scanners, digital cameras, and
other digital devices.
This section shows how to use Microsoft Paint to scan using the
WIA interface, but you can use PaperPort and other Windows
applications as well.
To scan using WIA from Microsoft Paint:
1. On the Windows taskbar, click Start, point to Programs, point
to Accessories, and then click Paint.
The Paint window opens.
2. From the File menu choose From Scanner or Camera.
NOTE: Duplex (two-sided) scanning is not available from WIA.
Scanning with the WIA Interface
96 DocuMate 252 Scanner User’s Guide
The Scan using Xerox DocuMate 252 window opens. Use
this window to select scanning options and start the scan
process.
3. Click the button most appropriate for the item you’re scanning.
4. Select a paper size from the Page Size list.
5. Click Preview to preview the image before scanning.
The image is displayed on the right side of the window.
6. Adjust settings of the previewed image as desired:
• Change the button selection for the type of image.
• Adjust the custom settings; refer to the next section, “Fine
Tuning Your Scans”.
• Change the size of the scanned image. To do this, click and
hold the mouse pointer over one of the four sizing-boxes on
the corners of the previewed image. Then drag the box to
increase or decrease the size of the image.
7. Preview the image again. When you are satisfied with the
image, click the Scan button.
NOTE: If you preview when scanning a stack of documents, the
first page of the stack feeds through the ADF for the preview.
After adjusting the scanner settings, replace that page on the
stack so it is scanned with the rest of the pages.
DocuMate 252 Scanner User’s Guide 97
Scanning with the WIA Interface
8. The scanned images will appear in Microsoft Paint (or other
WIA application you’re using).
Fine Tuning Your Scans
You can select new settings before you scan an item to fine tune
exactly how you want to scan it.
To select the scanner settings before you scan:
1. On the scan window, click Adjust the quality of the scanned
picture.
Scanning with the WIA Interface
98 DocuMate 252 Scanner User’s Guide
The Advanced Properties dialog box opens.
2. Select the options for scanning.
Brightness and Contrast—Drag the sliders to the right or left
to adjust the brightness and contrast of the scanned image.
The Contrast setting does not apply to the setting Black and
White picture or text.
Resolution (DPI)—Click the menu arrow and choose the dots
per inch (dpi) of the resolution. The maximum resolution is 600
dpi; the minimum is 50 dpi. The higher the dpi setting, the
sharper and clearer the scanned image. However, higher dpi
settings take longer to scan and produce larger files for the
scanned images.
Picture type—Click the menu arrow and choose the most
appropriate type for the item you’re scanning.
3. Click OK.
The Custom Settings button is now set to scan with the options
you selected.
If you want to reset the settings and start over, click Reset.
DocuMate 252 Scanner User’s Guide 99
Scanning with the ISIS Interface
Scanning with the ISIS
Interface
You can use the ISIS interface from QuickScan or any other
application that will access the ISIS driver. Note that the ISIS
interface for each application varies depending on the application.
Please refer to that software application’s User Guide for
instructions on scanning with the ISIS interface. The QuickScan
User’s Guide is available on the Disc 1 CD that you received with
the scanner.
Accessing the ISIS interface in QuickScan
Open the QuickScan software to access the ISIS driver scanning
options. Please note that you may see the following warning
message:
1. Please disregard this message and click Continue.
The Pixel Translations ISIS drivers were installed correctly
during the installation of your Xerox DocuMate 252 scanner.
The Scanner Selection dialog box will then open.
2. Select Xerox DocuMate 252 from the list of scanners and click
OK.
Your scanner is then ready to work with the QuickScan ISIS
driver.
Maintenance
100 DocuMate 252 Scanner User’s Guide
Maintenance
This section contains information on maintenance, troubleshooting,
uninstalling, scanner specifications, and spare parts.
Cleaning the Automatic Document Feeder
You may need to clean the ADF feed mechanism if your
documents do not feed easily into the ADF, or several feed in at the
same time.
To clean the ADF:
1. Dampen a soft cloth with some isopropyl rubbing alcohol
(95%).
2. Press the ADF cover release on the top left of the scanner body
to open the Automatic Document Feeder cover.
3. Wipe the feed roller from side to side. Rotate the roller to clean
its entire surface.
4. Wipe the pad from top to bottom. Be careful not to snag the
cloth on the springs on either side of the pad.
5. Close the cover when you’re finished.
NOTE: Please be careful when cleaning the roller. The roller is
designed to rotate in one direction only. As you’re cleaning the
roller, make sure it rotates easily, and continue rotating it in that
direction while wiping it clean. Do NOT force the roller to rotate
in the opposite direction. Forcing the roller to rotate will damage
it, and may cause the scanner to feed pages incorrectly.
DocuMate 252 Scanner User’s Guide 101
Maintenance
Clearing Paper Jams
If your scanner stops scanning due to a paper jam in the Automatic
Document Feeder, a warning dialog box opens after a few
moments.
To clear a paper jam:
1. Press the ADF cover release on the top-left of the scanner
body to open the Automatic Document Feeder cover.
2. Remove the jammed paper and close the cover.
To reduce the number of paper jams, smooth and straighten the
paper before scanning and adjust the guides to the paper size.
Maintenance
102 DocuMate 252 Scanner User’s Guide
Replacing the ADF Pad Assembly
The ADF pad may wear out and is designed to be a user-
replaceable part. Problems with documents feeding into the ADF is
an indication that the pad is wearing thin.
See the “Xerox DocuMate 252 Scanner Parts List” on page 110 for
ordering information.
To replace the ADF Pad assembly:
1. Press the ADF cover release on the top left of the scanner body
to open the Automatic Document Feeder cover.
2. Squeeze the plastic clamps that hold the pad assembly in place
and lift the pad up and out
3. Reverse the procedure to replace the new pad into its slots.
DocuMate 252 Scanner User’s Guide 103
Maintenance
Troubleshooting
In addition to the troubleshooting information contained in this
section, please see the Readme file on your installation CD. The
Readme file contains additional information that may help you
diagnose problems with the scanner.
If you try the troubleshooting procedures described in this section
and in the Readme file, and the scanner still has problems, you
may have a malfunctioning scanner. Refer to the technical support
card that you received with your scanner. Also visit our web site at
www.xeroxscanners.com for additional technical information.
Problem: The scanner won’t scan. What’s wrong?
Check for one of these possible problems:
•Are the cables loose or not plugged in securely? Inspect
the cable connections. Make sure the cables are plugged in
securely.
•Is the scanner’s status light on? Turn on the scanner’s
power. If the status light doesn’t come on, plug the power
supply into another electrical outlet.
•Did you restart the computer after installing the software?
If you didn’t restart the computer, it may not have loaded all of
the software files. Try restarting your computer.
•Did you plug the scanner into a USB hub? If you’re using a
USB hub to connect the scanner, the hub must have its own
power supply. If the hub does not have its own power supply,
plug the scanner into a USB port on the computer.
•Did you select another scanning source in the PaperPort
Scan Pane? If you use multiple devices with your computer,
you may have selected another source for images. Start the
PaperPort software and click the Scan icon, then make sure
Xerox DocuMate 252 is selected as the scanner.
Problem: During installation I got the error message:
PaperPort Installation is not complete. What do I do?
The installation procedure was not successful. You need to reinstall
the PaperPort software.
Maintenance
104 DocuMate 252 Scanner User’s Guide
Problem: The installation will not complete successfully.
If installation finishes, the scanner’s One Touch 4.0
options do not seem to work properly. What do I do?
A likely cause is that some driver programs are already installed on
your computer for another scanner. They are interfering with the
installation and One Touch options, and you need to remove those
other drivers and re-install your Xerox DocuMate 252 scanner.
Please see the documentation that you received with the other
scanner for the steps to remove its driver programs. You can also
use the basic steps in the section “Uninstalling Your Scanner” on
page 107, but in Step 3, instead of uninstalling One Touch 4.0,
uninstall the other scanner’s driver programs. After uninstalling the
other scanner’s driver programs, uninstall One Touch 4.0 using the
steps on page 107, then reinstall it using the steps on page 7.
Problem: I got the error message: PaperPort cannot
allocate enough memory to perform internal critical
operations. What do I do?
Close any other active applications so that additional memory is
available. If you click Continue, PaperPort moves the file to the
PaperPort data directory and renames the file with the prefix “bad”.
This allows you to recover the file later.
To recover the file, you can import it into PaperPort by using the
Import command in the File menu.
Problem: How do I uninstall PaperPort?
See the section “Uninstalling Your Scanner” on page 107.
Uninstalling does not delete your scanned items, and they remain
in the PaperPort Data folder.
DocuMate 252 Scanner User’s Guide 105
Maintenance
Status Light Troubleshooting Codes
The status light indicates the current state of the scanner. A green
status light indicates the normal state of the scanner. A red status
light indicates that there is a hardware issue. Descriptions of the
most common patterns are listed below.
Normal Operation
•Blinking green: indicates the scanner is waking up from power
saving and preparing to scan.
•Steady green: indicates the scanner is ready to scan.
Error Codes
If your scanner experiences hardware problems, the status light
will blink red, and the LED flashes an “E” and then the error code
number.
The E-code number indicates what the hardware issue is. Use the
table listed on the next page as a reference for resolving hardware
issues.
In all cases you should turn off your scanner and check your
scanner setup. Open the scanner and make sure your input tray is
fully seated in the scanner casing, make sure your ADF pad is
securely snapped in place, verify the connections to the PC and
wall.
The LED blinks back and forth
between “E” and the error code
number (such as 6).
The red light flashes the
number of times as the error
code (6 in this example).
Maintenance
106 DocuMate 252 Scanner User’s Guide
Error
Code Problem Description Solution
0 Scanner is not connected to
the computer. (The LED
does not flash “E” and the
status light remains green.)
A cable may be loose. Check that the scanner’s cables are
correctly attached to the computer. If the scanner still does
not connect, re-boot the computer.
4 or 5 The scanner lamp is either
turned off or the lamp has not
warmed up enough to initiate
scanning.
In the One Touch hardware properties turn the scanner lamp on.
See page 78 for instructions. If the lamp is already on, turn the
lamp off then on again. If the problem persists and your
scanner’s power is plugged into a surge protector or UPS
battery backup, try plugging the scanner power directly into a
wall outlet.
6 The scanner’s cover is
open. Close the scanner cover and make sure it attaches
completely.
7 or 8 The lamp in the scanner
body or the ADF portion of
the scanner has
malfunctioned.
Make sure that the lamp has not been turned off manually.
See the steps on page 78 to turn the lamp on and off.
Re-boot your computer. If the problem persists, contact
Xerox Technical Support.
9 Paper jam Open the ADF cover and remove the jammed page. See
“Clearing Paper Jams” on page 101.
All
Other
Codes
An internal part in the
scanner may have
malfunctioned.
Turn off the power to your scanner, then turn it back on
again. If the problem persists, contact Xerox Technical
Support.
DocuMate 252 Scanner User’s Guide 107
Maintenance
Uninstalling Your Scanner
To uninstall the Xerox DocuMate 252 scanner, remove the scanner
software, PaperPort, or any other scanning software provided with
the scanner.
Uninstalling the Scanner and One Touch Software
1. On the Windows taskbar, click Start, point to Settings, then
click Control Panel.
2. Windows 2000 and Windows XP: Double-click the Add/
Remove Programs icon.
Windows Vista: Double-click the Programs and Features icon.
3. From the list of programs, select One Touch 4.0.
Click the Change/Remove button.
4. Click Yes when asked to confirm that you want to remove these
software programs.
5. Follow these same steps to select and remove the Kofax
VirtualReScan 4.10 and OneTouch 4.0 ScanSoft OmniPage
OCR modules from the installed programs list.
6. The One Touch 4.0 software and modules will now be removed
from your computer.
7. Unplug the USB cable from the scanner.
8. Close all open windows and restart your computer.
Uninstalling the PaperPort and OmniPage Software
1. On the Windows taskbar, click Start, point to Settings, then
click Control Panel.
2. Windows 2000 and XP: Double-click the Add or Remove
Programs icon.
Windows Vista: Double-click the Programs and Features icon.
3. Select PaperPort or OmniPage and click Remove.
4. A message window opens, asking if you are sure you want to
remove the software from your computer. Click Yes.
5. Close all open windows and restart your computer.
Maintenance
108 DocuMate 252 Scanner User’s Guide
To Install Another Driver
Before you can install another driver for your scanner, you must
remove the currently installed driver first. Then the new driver can
be installed.
1. Uninstall the One Touch 4.0 driver.
a. Open the Windows Control Panel.
b. Windows 2000 and XP: Double-click on Add/Remove
Programs.
Windows Vista: Double-click on Programs and Features.
c. Select One Touch 4.0 then click on the Remove button.
d. An “Add or Remove” message box opens and asks if you
are sure you want to remove One Touch 4.0 from your
computer. Click Yes.
The One Touch 4.0 software is removed from your computer.
2. Unplug the scanner USB cable.
3. Reboot (restart) your computer.
4. Follow the instructions in “Step 2: Install the Software” on
page 7 of this User Guide and follow steps for installing one of
the other driver options.
NOTE: The One Touch 4.0 driver is required for the scanner’s
buttons to function. If you select a driver without One Touch 4.0,
the scanner buttons will not initiate scanning.
DocuMate 252 Scanner User’s Guide 109
Maintenance
Xerox DocuMate 252 Scanner Specifications
Optical resolution 600 x 1200 dpi
Bit depth 48-bit color (internal)
Maximum item size 8.5” x 14”
Minimum item size 3.5” x 2” (Automatic Document Feeder)
Scan method Automatic Document Feeder (ADF)
ADF specifications
Scanning Speed Up to 25 pages per minute.
Up to 50 images per minute @ 200 dpi B&W
Capacity 50 sheets
Paper Thickness 16 - 28 lbs. (0.002” - 0.006”)
Light source Cold cathode fluorescent lamp
Interface USB 2.0 High Speed
Scanner dimensions
Height 12.5 inches (31.75 cm)
Width 13.25 inches (33.66 cm)
Length 17 inches (43.18 cm)
Weight 8.6 pounds (3.91 kg)
Operating temperature 50°–104° F (5°–35° C without condensation)
Relative humidity 40%–70% (@35° C without condensation)
Power adaptor DC Jack, 24Vdc/2.0A (48W), 100-240Vac, Energy Star and
RoHS compliant
Power consumption ≤ 40 Watts (during operation); ≤ 25 Watts (on standby);
≤ 6 Watts (power save after 15 minutes without scanning,
can be adjusted by software); ≤ 1 Watt (power off)
Power cord AC, US, 3P, 10A/125V, 180 cm, 3C, 18AWG, RoHS
compliant
USB cable 185 cm, 28AWG, with core, RoHS compliant
Safety and agency certifications UL, C-UL, FCC Class B, CE, TUV/GS, WEEE
Maintenance
110 DocuMate 252 Scanner User’s Guide
Xerox DocuMate 252 Scanner Parts List
Please use the following part names and numbers when ordering
replacements for your scanner.
Part Name Part Number
Paper Guide 57-0104-000
Output Tray 57-0105-000
ADF Pad 57-0103-000
USB Cable 35-0107-000
AC Power Cord 35-0103-000
Power Supply 37-0076-000
Buttons Label 09-0631-000
DocuMate 252 Scanner User’s Guide 111
Appendix A Notices
It’s Illegal in the USA
Congress, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fine or
imprisonment may be imposed on those guilty of making such
reproductions.
1. Obligations or Securities of the United States Government,
such as:
Bonds and Obligations of certain agencies of the government,
such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the sale
of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a
legal document on which there is a canceled revenue stamp,
this may be done provided the reproduction of the document is
performed for lawful purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic
purposes, Postage Stamps may be photographed, provided the
reproduction is in black and white and is less than 75% or more
than 150% of the linear dimensions of the original.)
Postal Money Orders.
Bills, Checks, or Drafts of money drawn by or upon authorized
officers of the United States.
Stamps and other representatives of value, of whatever
denomination, which have been or may be issued under any
Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the
World Wars.
3. Obligations or Securities of any Foreign Government, Bank,
or Corporation.
Certificates of Indebtedness National Bank Currency
Coupons from Bonds Federal Reserve Bank Notes
Silver Certificates Gold Certificates
United States Bonds Treasury Notes
Federal Reserve Notes Fractional Notes
Certificates of Deposit Paper Money
112 DocuMate 252 Scanner User’s Guide
4. Copyrighted material, unless permission of the copyright owner
has been obtained or the reproduction falls within the “fair use”
or library reproduction rights provisions of the copyright law.
Further information of these provisions may be obtained from
the Copyright Office, Library of Congress, Washington, D.C.
20559. Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign
Naturalization Certificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)
7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the
following Registrant’s information:
Exception: U. S. Army and Navy discharge certificates may be
photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by
military personnel, or by members of the various Federal
Departments, such as FBI, Treasury, etc. (unless photograph is
ordered by the head of such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses — Drivers’ Licenses — Automobile
Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.
It’s Illegal in Canada
Parliament, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fines
or imprisonment may be imposed on those guilty of making such
copies.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a
public body or authority in Canada, or of a court of law.
Earnings or Income Dependency Status
Court Record Previous military service
Physical or mental condition
DocuMate 252 Scanner User’s Guide 113
5. Proclamations, orders, regulations or appointments, or notices
thereof (with intent to falsely cause same to purport to have
been printed by the Queen’s Printer for Canada, or the
equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf
of the Government of Canada or of a province, the government
of a state other than Canada or a department, board,
Commission or agency established by the Government of
Canada or of a province or of a government of a state other
than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue
by the Government of Canada or of a province or by the
government of a state other than Canada.
8. Documents, registers or records kept by public officials
charged with the duty of making or issuing certified copies
thereof, where the reproduction falsely purports to be a certified
copy thereof.
9. Copyrighted material or trademarks of any manner or kind
without the consent of the copyright or trademark owner.
The above list is provided for your convenience and assistance,
but it is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your solicitor.
Federal Communications Commission (FCC) for USA
This equipment has been tested and found to comply with the limits
for the class B digital device, pursuant to part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and if not installed,
and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try and correct the
interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that
to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with the limits for a
class B computing device, pursuant to FCC Rules. In order to
maintain compliance with FCC regulations, shielded cables must
114 DocuMate 252 Scanner User’s Guide
be used with this equipment. Operation with non-approved
equipment or unshielded cables is likely to result in interference to
radio and TV reception. The user is cautioned that changes and
modifications made to the equipment without the approval of
manufacturer could void the user's authority to operate this
equipment.
This device complies with part 15 of the FCC Rules. Operation is
subject to the following two conditions: (1) This device may not
cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause
undesired operation.
Energy Star for the USA
As an ENERGY STAR partner, Xerox Corporation has determined
that this product meets the ENERGY STAR guidelines for energy
efficiency.
ENERGY STAR® is a US registered trademark.
The ENERGY STAR program is a team effort between the
Environmental Protection Agency and the office equipment
industry to promote energy-efficient personal computers, monitors,
printers, digital presses, fax machines and copiers. Reducing the
energy consumption of this equipment will help combat smog, acid
rain and long-term changes to the climate by decreasing the
emissions that result from generating electricity.
RoHS and WEEE Compliance
This product is compliant with RoHS Regulations of the European
Parliament and Council Directive on the Restrictions of the Use of
Certain Hazardous Substances in Electrical and Electronic
Equipment (2002/95/EC), and with the Waste Electrical and
Electronic Equipment (WEEE) Directive (2002/96/EC).
Product recycling and disposal for USA
Xerox operates a worldwide equipment takeback and reuse/
recycle program. Contact your Xerox sales representative (1-800-
ASK-XEROX) to determine whether this Xerox product is part of
the program.
If your product is not part of the Xerox program and you are
managing its disposal, please note that the product may contain
lead and other materials whose disposal may be regulated due to
environmental considerations. For recycling and disposal
information, contact your local authorities.
DocuMate 252 Scanner User’s Guide 115
Index
A
ADF
cleaning 100
ADF pad assembly
replace 102
Advanced Properties 98
Archive button 75
aspect ratio 55
Autocrop to Original 52, 85
AutoRotate image 55
B
bit depth 109
Black&White 51, 84
BMP 42
Brightness 51, 85, 98
Burn to CD 39, 69
Destination Application 69
button options 47
button settings 33
C
CD-ROM drive 3
Color 51, 84
color configuration 84
Color Document 33
color filter 54, 85
Comma Delimited 45
components 2
computer specifications 3
Configure Before Scan 62
Contrast 51, 85, 98
create single page items check box 83
csv file format 45
D
Destination Application 23, 30
OCR 33
text file format 43
Destination Selector 24
Device Settings 51, 55
Document Format 30
Document Management 47
documentation 3
dpi 98
Duplex 53
duplex button 2, 22, 23, 24
E
eMail 48
eMail Properties 40
error codes 105
Excel Spreadsheet 45
F
Fax and Print 48
file format 44
file storage location 75
Format and Page(s) 34
full feature install 11
G
gamma 54
grayed out options 31
GrayScale 51, 84
H
help 3, 83
htm file format 45
HTML Document 45
HTML page 74
HTML Web Page 73
hue 54
I
Image Documents Properties 38
Image Editors 47
image file 42
image file format 42
improvements and settings 52
installation 4
invert image 53
ISIS 18
J
JPG 42
JPG file size 42
Index
116 DocuMate 252 Scanner User’s Guide
K
Kofax VRS 18
L
lamp malfunction 106
Lamp timeout setting 79
LED number 22, 23
Link Properties 35
M
Microsoft Internet Explorer 73
Microsoft Outlook 40
Moire Patterns 52, 85
monitor 3
N
Normal PDF 45, 67
nPDF 33, 42, 45, 67
O
OCR 43
optical character recognition 65
storage 77
OCR button 66
OmniPage Pro 38, 45, 65
on/off switch 15
One Touch Button Panel 25, 26, 75
Button View 27
Detail View 27
Hardware View 27
initial settings 29
names 28, 46
OCR 66
One Touch icon 26, 27, 30
One Touch Properties window 25, 30, 35
options 47, 50
P
Page Format
HTML 73
page format options 41
page size 52, 86
paper guide 5
paper jam 101, 106
PaperPort 80
help topics 83
Scan pane 82
PaperPort Properties 35
PDF 42, 48
PDF file size 42
Picture type 98
power saving 79
Preview button 96
R
Resolution 51, 84, 98
Rich Text Format 44
rtf file format 44
S
saturation 54
scan
file name 82
from PaperPort 80
Scan Configuration 30
scan with event forwarding 71
scanner
components 2
connecting 13
troubleshooting 103
uninstall 107
Searchable PDF 45, 67
Select Configuration 32, 33
Select Destination 31, 33, 47
Select Format and Page(s) 32
setup 4
Show All Destinations 47
Show Hardware 78
Simple Text 44
simplex button 2, 22, 23, 24
size 52, 86
skewed page 52, 85
skip blank originals 53
sPDF 33, 42, 45, 67
spreadsheets
OCR 66
status light 15, 16, 103
troubleshooting codes 105
Sti event forwarding 48
Storage and CD-R/W 48
Storage Properties 39
Straighten Image 53
system requirements 3
T
Text Documents Properties 36
Text Editors 48
text file format 43
Text Formats 43
TIFF 42
Transfer to Storage 75
DocuMate 252 Scanner User’s Guide 117
Index
troubleshooting 103
TWAIN 62, 72
TWAIN standard 80
U
uninstall 107
USB port 14
W
watermark, remove 54, 85
WIA 62, 95
Windows Image Acquisition 95
Word Document 45
X
xls file format 45
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