Xerox 7600 Scanner User's Guide If Not Then X7600 Guide.OT4.EN

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7600

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user’s guide

7600

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user’s guide

Copyright © 2008 Visioneer, Inc.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the
copyright laws.
XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. All
other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.
The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are
registered trademarks of Nuance Communications, Inc. The ArcSoft Scrapbook Suite, Collage Creator, and
PhotoImpression brand names are registered trademarks of ArcSoft, Inc. Adobe®, Adobe® Reader®, Acrobat® Reader®,
Adobe® Acrobat®, and the Adobe® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United
States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe
software features is only available if any Adobe product is installed on your computer.
Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and Sharepoint® is a registered
trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit
portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may
be trademarks of their respective companies.
Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The
software described is furnished under a licensing agreement. The software may be used or copied only in accordance with
the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in
the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to
another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing
agreement, without the express written permission of Visioneer.
Part Number: 05-0751-000
Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by
governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all
such laws and regulations.

Table of Contents

Table of Contents
Welcome
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The Xerox 7600 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Step 1: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Step 2: Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Scanning
Scanning From One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Scan with the Scanner Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
The Default One Touch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Selecting Document and Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 47
Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Scanning from the TWAIN Interface
Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
The Two TWAIN Interface Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Scanning from the TWAIN Basic Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Scanning from the TWAIN Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Adjusting the Image with the Advanced Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Xerox 7600 Scanner User’s Guide

Table of Contents
Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Scanning from the Windows Image Acquisition Interface
Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Maintenance
Cleaning the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Uninstalling the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Xerox 7600 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Xerox 7600 Spare Part List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Notices

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Section 1: Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Section 2: EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Section 3: Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Section 4: Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Section 5: Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Section 6: Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Section 7: Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Section 8: Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Section 9: EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Xerox 7600 Scanner User’s Guide

Welcome
Congratulations for purchasing your Xerox 7600 scanner. With this
scanner you can quickly scan paper items such as letters or photos and
place their electronic images on your computer. With its innovative hinged
lid, you can also lay books flat on the scanner to scan the book pages.

What’s in the Box
Before starting the software installation, please check the contents of the
box to make sure that all parts are included. If any items are missing or
damaged, contact the dealer where you purchased the scanner.

Xerox 7600 Scanner

Installation Disc

Xerox 7600 Scanner User’s Guide

Quick Install Guide

USB Cable

Technical Support Card

Welcome

The Xerox 7600 Scanner
One Touch Button Panel

Scanner lid

Status light

Glass
Reference marks
One Touch buttons
USB port

Scanner lid—Protects the document from light and contamination.
Glass—Items are placed face down aligned at the arrow symbol at the
bottom right corner.
Reference marks—Marks on the border of the glass show where to align
various paper sizes.
One Touch button panel—Scans to the appropriate application indicated
by the button. For example, pressing the Email button scans the
document, then opens your Email program with the image of the scanned
document as an attachment to a new message ready for you to address
and send.
Status light—Shows the scanner’s status. Green light: scanner is ready
to scan. Orange light: scanner is busy.
USB port—Connects the scanner to the computer.

Xerox 7600 Scanner User’s Guide

Welcome

What You Need
IBM-compatible Pentium 4 PC, or AMD equivalent with:
•

A DVD-ROM drive

•

An available Universal Serial Bus (USB) port

•

Microsoft® Windows® operating system: Windows 2000 (Service
Pack 4), 32-bit Windows XP (Service Pack 2), 32-bit or 64-bit
Windows Vista

•

Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal
memory (RAM)
Windows Vista: Minimum of 1 gigabyte (GB) of internal memory
(RAM)

•

350 MB minimum of free hard disk space

A VGA or SVGA Monitor
The recommended settings for your monitor are:
•

High Color (16-bit) or True Color (24-bit or 32-bit)

•

Resolution set to at least 800 x 600 pixels

To set your monitor’s colors and resolution:
•

Open the Windows Control Panel

•

Double-click on Display then select the Settings tab

Documentation
The following documentation is provided with your scanner:

Xerox 7600 Scanner User’s Guide

•

Quick Install Guide—Abbreviated installation instructions.

•

Xerox Scanner User’s Guide—On the Installation Disc; contains
detailed installation, scanning, configuration, and maintenance
information.

•

PaperPort User’s Guide—On the Installation Disc; contains detailed
feature and configuration information for the PaperPort software.

•

Online Help—For the scanner configuration, TWAIN and WIA
interfaces, and PaperPort software applications.

Installation

Installation
Installation is a quick, two-step process:
1. Install the software
2. Connect the scanner

Before You Begin
Please make sure of the following before you begin installation:

•

The information in this guide may cover software not provided
with the scanner you purchased. Please disregard any
information about the software not applicable to your scanner.
Visit our web site at www.xeroxscanners.com for the latest
software updates for your Xerox scanner.

•

If your computer has AntiVirus or AntiSpyware software running,
you may encounter alerts or messages during installation
asking you to allow the installation to proceed. Although the
messages will differ based on the software your computer is
running, in each case you should allow the installation to
proceed if that option is available. Alternatively, you can turn off
the AntiVirus or AntiSpyware software before installing your
scanner, but if you do, make sure to turn it back on again when
installation is finished.

•

If you already have a scanner connected to your computer, it is
recommended that you remove that scanner’s driver program
prior to installing your Xerox scanner. You can remove these
programs from the Windows Add/Remove programs list. Please
refer to the user manual provided with your other scanner
hardware for instructions about removing the driver and
software for that unit.

•

If your computer is running Windows Vista, you may see the
Vista User Account Control screen asking you to confirm system
changes. Click the Continue button to allow the installation to
proceed.

Xerox 7600 Scanner User’s Guide

Installation

Step 1: Install the Software
The Installation Disc contains the necessary driver, and additional
scanning software, to use your Xerox 7600 scanner

To install the software:
1. Start Microsoft Windows and make sure that no other applications are
running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.

3. The Select Language window opens. Click the drop-down menu
arrow and select the language to use. Click OK.
4. The disc’s Main Menu window opens.
NOTE: If the disc does not start, check the following:
•

Make sure the disc drive’s door is completely shut.

•

Make sure the disc was inserted in the drive in the proper direction
(label side up).

To launch the disc manually:
•

Open the Windows option for My Computer. You can do this by
double-clicking on the My Computer icon on your desktop.

•

Double-click the icon for your DVD-ROM drive.

•

The Installation menu for the disc should now open.

If the menu does not open:
•

From the list of files on the disc, double-click the file named
START32.EXE.

NOTE: The Scanner Readme file has late-breaking news about
your scanner. The readme file is in HTML format and will open in any
standard browser.

Xerox 7600 Scanner User’s Guide

Installation
5. On the Main Menu, select Install Products.

6. Make sure the boxes for Nuance PaperPort® and Scanner Driver
are checked.

NOTE: The software provided with your scanner may differ slightly
from the list shown in the window.
7. Click Install Now.

Xerox 7600 Scanner User’s Guide

Installation

The PaperPort Installation begins:
1. The Select Language window opens. Click the drop-down menu
arrow and select the language to use. Click OK.
2. On the PaperPort Welcome window, click Next.
Installing PaperPort will uninstall any existing version of PaperPort
and will install the newer version. Your existing PaperPort files will not
be affected.
3. Read the PaperPort license agreement and select I accept the
terms in this agreement, then click on Next. If you choose not to
accept the license agreement, the installation will terminate and the
PaperPort software will not be installed.
4. On the Customer Information window, accept the current values or
enter new information, then click Next.
5. On the Setup Type window, keep the default Setup Type and click
Next.
6. Click Install to begin the installation.
7. On the Product Registration window, do one of the following:
•

Select Register online, click OK, then follow the registration
instructions.

•

Select Print registration form, click OK, then follow the
instructions to complete and print the registration form.

•

Select Remind me in 7 days and click OK.

8. At the InstallShield Wizard Completed window, click Finish.
If a message window opens instructing you to restart your computer,
click Restart.

The scanner driver installation will now start
1. The Welcome to the One Touch 4.0 Setup Wizard opens.

2. Click Next.

Xerox 7600 Scanner User’s Guide

Installation
3. On the Xerox License Agreement window, read the license
agreement. If you accept the terms, select I Agree then click Next.
If you choose not to accept the license agreement, the installation will
terminate and the scanner driver will not be installed.
4. Click Next.
A window opens with image quality samples asking you to select an
image for your Color Space setting.

The Color Space setting sets the default gamma value for the
scanner so scanned items look good on your monitor. Gamma
controls the brightness of the midtone colors.
5. Select the option that looks best to you and click Next.
6. STOP when you see the “Complete the installation by connecting
your hardware” window. Do NOT click OK yet. Leave the window
open and proceed to the next section.

Xerox 7600 Scanner User’s Guide

Installation

Step 2: Connect the Scanner
NOTE: The scanner does not have an external power supply. It draws
its power directly from the computer through the USB cable. If you use
a USB hub with your computer, the hub must have its own power
supply. The scanner does not have an on/off switch. The scanner is
ready to scan as soon as its software is finished loading onto your
computer.

To connect your Xerox scanner:
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB
port on the computer. Check your computer’s manual for USB port
locations.

If the plug does not attach easily, make sure that you are plugging it in
correctly. Do not force the plug into either connection.
3. The status light on the front of the scanner is illuminated, indicating
the scanner is receiving power.
Your computer recognizes that a scanner has been plugged into the
USB port and automatically loads the appropriate software to run the
scanner.
Do not proceed until you receive a message that your computer has
found the new hardware, or updated the driver database. If your
computer is running Windows XP or Windows Vista, you will see a
message similar to the one below.

Xerox 7600 Scanner User’s Guide

Installation
4. When you’re certain that the software has completely loaded, return
to the “Complete the installation by connecting your hardware”
window.

To see a quick overview about accessing and navigating the One
Touch Button Panel, click More. When you’re finished reading the
additional information, click OK.
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the
software installer.

You can now install the additional applications you received with your
scanner.

Xerox 7600 Scanner User’s Guide

Installation

Additional Applications Available with Your Scanner
Your scanner includes an additional, free application on the Installation
Disc.
1. Return to the Main Menu and click Install Products again.
You will see the screen that shows the applications. Applications
already installed have Installed! next to them.

2. Click ArcSoft Scrapbook Suite® then click Install Now.
The ArcSoft Scrapbook Suite contains two programs: Collage
Creator and PhotoImpression. Particularly for children, these fun
programs provide ways to organize and display your scanned
images.
•

Collage Creator includes all the fun of traditional collage building
but leaves out all the messy paste, paper trimmings, and most
importantly, all the hard work. Because Collage Creator uses your
digital images, you’ll find it easy to construct and modify your
collages.

•

PhotoImpression is an all-in-one solution that blends powerful
photo editing with project templates, and a slick, easy-to-use
interface.

3. Follow the instructions on the screen to install the software.
4. When the ArcSoft software has finished loading, return to the Main
Menu.
You can now view and save the User Guides.

Xerox 7600 Scanner User’s Guide

Installation

View the User Guides
1. On the Main Menu, click User Guides.
The User Guides window opens. Use this window to view and save
the User Guides you want.

The User Guides are in Adobe® Acrobat® PDF format. The disc
includes a free copy of Acrobat® Reader® in case your computer
does not have it installed.
If you need to, click Acrobat Reader to install it now. Follow the
instructions on the installation windows.
If your computer already has Adobe Acrobat Reader installed, please
do not select it unless the version provided on the installation disc is a
newer version than the one currently installed on your computer.
2. Click the name of a User Guide you want to view and it will open in
Acrobat Reader. Use the Acrobat Reader Save command to save
that User Guide on your computer.
3. Return to the User Guides window and repeat the process to open,
view, and save all the other User Guides you want.
The SharePoint Mini-Guide has information about a new feature in
the One Touch 4.0 software to link to Microsoft's SharePoint
application. This brief Mini-Guide explains how to set up the
SharePoint link and use the SharePoint features when choosing new
scan settings for your scanner.
4. When you’re finished viewing and saving the guides, click Main
Menu to return to the Main Menu window and click Exit.
5. Remove the installation disc and store it in a safe place.
That’s it! Installation is finished and your Xerox scanner is ready to scan.

Xerox 7600 Scanner User’s Guide

Installation

Register Your Scanner and Check for Updates
Registering your scanner is important as it provides you with access to
our free telephone support service. Registration also gives you free
access to software updates for your scanner.

To register your scanner:
1. Right-click on the One Touch icon in the Windows Notification Area
(at the bottom right corner of the screen).
The One Touch Icon

2. Choose Check for Online Updates from the pop-up menu.

3. Follow the instructions on the screen and register your scanner by
entering your scanner’s serial number and your email address.
NOTE: A valid email address is required.
The serial number is located on the underside of the scanner.

The Serial Number

After registration is complete you will receive an email message with
your RegID.
4. After receiving your RegID, write it down on a piece of paper and
keep it with your scanner so you will be able to find it easily.

Xerox 7600 Scanner User’s Guide

Scanning

Scanning
You have several different scanning options with your Xerox scanner.
Each method scans equally well, so use the one with appropriate options
for the item you are scanning.
The scanning methods with your Xerox scanner are:

•

One Touch Scanner Buttons—Each scanner button is set up to
scan for a particular function, such as Email to attach a scanned item
to a new Email message, or Scan to scan documents to PaperPort.
See “Scan with the Scanner Buttons” on page 15.

•

One Touch Button Panel—Scanning from the on-screen One Touch
Button Panel is the same as pressing a scanner button, except you
click an icon that represents the scanner button. See “Scan from the
One Touch Button Panel” on page 17.

•

TWAIN Interface—The TWAIN interface is also for scanning from
various programs on your computer. The TWAIN interface is available
from the PaperPort software, as well as from other programs such as
Microsoft Word. The TWAIN interface has two options—the Basic
Interface and the Advanced Interface. See “Scanning from the
TWAIN Interface” on page 53.

•

Windows Image Acquisition (WIA) Interface—If your computer is
running Windows XP or Windows Vista, you can use this option to
scan with the Microsoft Windows WIA interface. Select the WIA scan
settings, put the document in the scanner, then click a button on the
WIA window. See “Scanning from the Windows Image Acquisition
Interface” on page 66.

Xerox 7600 Scanner User’s Guide

Scanning

Scanning From One Touch
One Touch is your main scanning interface for using the scanner. The
One Touch Buttons on the scanner mirror the software One Touch Button
Panel. Changing the button settings on the One Touch Button Panel
makes the same changes to the buttons on the scanner.

NOTE: Always remove any staples or paper clips from documents
before placing them on the glass to avoid scratching it.

Scan with the Scanner Buttons
Pressing a scanner button scans the item, then sends the image to the
Destination Application associated with the button.

Scanning Paper Documents or Photographs:
1. Place an item face down on the glass. Align the top edge of the item
with the reference marks on the scanner.

Reference marks

2. Close the scanner lid and press one of the One Touch buttons.

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Scanning
3. A scan progress window opens and the image is sent to the selected
application for the One Touch button.
In this example the Destination Application is the PaperPort desktop.

4. You can now work with the image in the Destination Application.

Scanning Pages in a Book:
Your Xerox 7600 scanner has an innovative hinged lid so you can lay
books flat on the scanner glass to scan their pages.
1. Open the scanner lid and place a book on the glass.
2. Align the edges of the pages with the reference marks on the
scanner.

3. Close the scanner lid.
Notice how the hinge at the back of the scanner lid lifts up so the lid
lays flat on the book.

4. Press one of the scanner buttons to start the scan.
5. A scan progress window opens and the image is sent to the selected
application for the One Touch button.

Xerox 7600 Scanner User’s Guide

Scanning

Scan from the One Touch Button Panel
Scanning from the button panel on your computer’s screen works like
pressing a button on the scanner. The scanner scans the item, then
sends the image to the Destination Application indicated by the button’s
icon.

To scan from the One Touch Button panel:
1. Place an item face down on the glass. Align the top edge of the item
with the reference marks on the scanner and close the scanner lid.
One Touch Icon

2. Click on the One Touch icon in the Windows notification area (at the
lower right corner of the screen.
3. The button panel opens on the screen. The five buttons on the panel
correspond to the same five buttons on the scanner.

4. Click a button on the panel.
5. A scan progress window opens and the image is sent to the selected
application for the One Touch button.
In this example the Destination Application is the PaperPort desktop.

6. You can now work with the image in the Destination Application.

Xerox 7600 Scanner User’s Guide

Scanning

Features of the One Touch Button Panel
The One Touch Button Panel is your on-screen set of controls for the
scanner. From the panel you can access the hardware settings for your
scanner and configure the One Touch buttons.
Click on the One Touch icon to open the panel.
The Button View

The Detail View

The Hardware View

The Title Bar
•

Green arrows—click to cycle through the panel’s 3 views.

•

Scanner icon—click to open the scanner’s hardware properties.

•

Red “X”—click to close the One Touch panel.

The Button View
•

Left-click on a Destination Application icon to start scanning.

•

Right-click on a Destination Application icon to open the One Touch
Properties.

The Detail View
•

Left-click on a Destination Application icon to start scanning.

•

Right-click on a Destination Application icon to open the One Touch
Properties.

•

Double-click on the detailed information to open the One Touch
Properties.

The Hardware View

•

Left-click on the scanner icon to return to the Button view.

•

Right-click on the scanner icon to open the scanner’s hardware
properties.

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Scanning

The Default One Touch Settings on Your Scanner
Based on the recommended installation of PaperPort and the scanner
driver, your scanner is pre-configured to scan items for various basic
tasks, such as email or print, then send the scanned image to an
appropriate, pre-selected Destination Application. The button names,
such as eMail, Copy or Archive, indicate the original factory settings for
the Destination Application assigned to a button.
You can change any of these settings. Please see “Configuring the One
Touch Buttons” on page 20.

Button

Name

Preconfigured Settings

Opens your email application with the scanned image
attached to a new message ready to address and send. The
email application will default to the email program specified in
the internet options of Internet Explorer.

Copy

Scans the item and sends the image to your printer.

Scan

Scans the item and opens the PaperPort software where you
can process the image, or send it to another application on
your computer.

Archive

Scans the item and stores it in a folder location on your
computer without opening any other application. The default
location of the folder is: \My Documents\My OneTouch
Archive\.

Photo

Scans the item in color and opens an image editing
application such as Microsoft’s Paint or ArcSoft
PhotoImpression.

NOTE: The default page size in each configuration is based on your
computer’s Windows setup of United States or Metric units.

Xerox 7600 Scanner User’s Guide

•

If United States is the selected measurement, the default page size
in each profile will be based on the United States standard page
sizes such as 8.5” x 11”.

•

If Metric is the selected measurement, the default page size in each
profile is based on the ISO 216 standard and the majority of the
profiles will default to A4.

Scanning

Configuring the One Touch Buttons
When you installed the scanner, the software configured each One Touch
button with appropriate settings consisting of: a Destination Application,
a Scan Configuration, and a File Format.
1. Click on the One Touch icon.
2. Right-click a button on the One Touch Button Panel.
3. The One Touch Properties window opens for that button.

Right-click on a button (for example, the
Scan button) and the One Touch
Properties window opens for that button.

NOTE: Some of the options on the One Touch Properties Window are
“grayed out” and are not available, these options are not appropriate
for your scanner model.

Changing a Button Setting:
1. Select a button tab on the top of the window.
2. Click on an application name in the Select Destination list.
3. Select a file format in the Select Format panel.
4. Select a scanning configuration in the Select Configuration list.
5. Click on OK to save the changes.
6. Press the button on the scanner that you made the changes to.
7. The scanner starts scanning and sends the image to the application,
with the file format and scanning configuration you specified.
NOTE: The next section contains detailed information on making
changes to the One Touch Properties window.

Xerox 7600 Scanner User’s Guide

Scanning

Selecting New Settings for a Button
The One Touch Properties window is where you select new settings for
the buttons. The tabs across the top of the window correspond to the
buttons on the scanner.
For each of the five One Touch buttons, you can select a new
Destination Application, Scan Configuration, and Document Format.
Click the button tab
that corresponds to the
scanner button you
want to configure.

Click the Options
tab to select
options.
Select a file format
for your scanned
images.

Select the Destination
Application that will
open when you are
finished scanning. You
use the destination
application to view and
work with your
scanned images.

Select a
configuration for
scanning the item.

The settings on the One Touch Properties window are:
Select Destination—The list of Destination Applications that One Touch
can send a scanned image to so that this application opens immediately
after scanning is complete.

Select the application you
want One Touch to send
the scanned image to.

NOTE: If you select a word processing program such as Microsoft
WordPad or Microsoft Word that can be used for OCR (such as TEXT
or RTF), the text in scanned images is automatically converted to word
processing text.

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Select Configuration—The list of available scan configurations for the
selected button. The configuration’s basic settings include: scanning
mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To
see a selected scan configuration’s settings, click its icon. Click the icon
again to close the detailed information.

Click the icon of a
selected configuration
to view its settings.

These icons next to each scan configuration indicate the scanning mode.

Color

Black and White

Grayscale

Configure
Before Scan

See the sections “Creating a New Scan Configuration” on page 23 and
“Editing or Deleting Scan Configurations” on page 29.
NOTE: Use Configure Before Scan if you want to set the scanning
mode manually before scanning. See “Configure Before Scan” on
page 30.
Select Format—A set of file formats for the scanned image for the
selected button. The formats are based on the type of Destination
Application you select. This example shows the formats that apply to
Microsoft Outlook.

The icon names indicate their file types. See “Selecting Document and
Page Format Options” on page 33 for more information about the
available formats.
Button tabs—click to select a button. The settings in the window then
correspond to the selected button.
Options tab—Displays a window for selecting options related to the
selected Destination Application for the scanned image. See “Selecting
Options for a Button” on page 36 for instructions on configuring the list of
available destinations.
Properties button—Displays a window for selecting properties for each
type of Destination Application. See “Setting Destination Application
Properties” on page 38.

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Scanning
Refresh button—Updates the links between all your computer’s
Destination Applications and One Touch 4.0. If you install new software
that can be used as a Destination Application, click the Refresh button to
link the new software to One Touch 4.0
New/Copy/Edit/Delete buttons—Click New or Copy to add new scan
configurations to the list. Click Edit or Delete to change or remove them.
OK/Cancel/Apply buttons—OK accepts any changes and closes the
window. Apply accepts any changes but leaves the window open so you
can continue making additional changes. Cancel closes the window
without accepting any changes.

Creating a New Scan Configuration
The scan configurations are where you select the scanning resolution,
brightness, mode (color, black&white, or grayscale), and a number of
other settings.

Scan Configurations.

A Lock Icon.

Click New to create
a new Scan
Configuration.

To create a new configuration:
1. Open the One Touch Properties window and click the tab of the
button that you want to have a new configuration.
2. Scroll through the applications in the Select Destination list and click
the application you want for the new scan configuration.
3. Click the New button.
If you want to start from the settings of another configuration, select
the configuration, then click the Copy button.
The Scan Configuration Properties dialog box opens.

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The Scan Settings Tab
1. On the Scan Configuration Properties dialog box, type a name.

If the configuration
is locked, click the
lock to unlock it. The
icon becomes a key.

Type a new name for
the configuration.
Select the scan mode
and drag the slider to
set the resolution.

Drag the sliders to set
the Brightness and
Contrast.

2. Select scan settings for the new scan configuration.
Mode—Select a scanning mode:
•

Black&White to scan in black and white. For example, letters
and memos are usually scanned in black and white.

•

GrayScale to scan items such as documents containing
drawings or black and white photographs.

•

Color to scan color photographs and other color items. Color
scans have the largest file size.

Resolution—Drag the slider to the right or left to adjust the dots per
inch (dpi) of the resolution. The higher the dpi setting, the sharper and
clearer the scanned image. However, higher dpi settings take longer
to scan and produce larger files for the scanned images.
Brightness and Contrast—Drag the sliders to the right or left to
adjust the brightness and contrast of the scanned image. The
Contrast setting does not apply to the Black&White mode.
Brightness refers to the lightness or darkness of the image. Contrast
is the range between the darkest and lightest portions of the image.
The greater the contrast, the more difference between the lighter and
darker shades in the image.
3. If you want to lock the configuration, click the key icon to change it
from a Key to a Lock.

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The Page Settings tab
Click the Page Settings tab to select options applicable to the page size
of the item being scanned.

Click to toggle
between inches
and millimeters.

Size—Click Standard, click the menu arrow and choose a page size from
the list, or click Custom and enter the horizontal and vertical page
dimensions in the boxes. The maximum size is 8.5" x 11.69". The units of
measurement can be inches or millimeters. Click the name of the units,
inches or millimeters, to toggle between them.
Improvements and Settings—Only the options that apply to the
selected scanning mode on the Scan Settings tab are available.
•

Reduce Moire Patterns—Moire patterns are wavy, rippled lines that
sometimes appear on the scanned images of photographs or
illustrations, particularly newspaper and magazine illustrations.
Selecting Reduce Moire Patterns will limit or eliminate moire
patterns in the scanned image. This option is only available for the
Grayscale or Color Mode at 300 dpi or less.

•

Invert Image—Only available for Black&White Mode, this option
reverses the black and whites of an image.
Original Image

Xerox 7600 Scanner User’s Guide

Inverted Image

Scanning

The Advanced Settings tab
1. Click the Advanced Settings tab.
The options of the Advanced Settings tab are for the Color or
Grayscale scanning mode.

2. Drag the sliders to the left and right to change the color settings. As
you do, the image changes to show the effects of the new settings.
Saturation—the strength or purity of a color.
Hue—the color your eyes see as reflected from the image
Gamma—controls the brightness of the midtones of the color.
3. Click OK to save the new configuration.
It will now be in the list of Scan Configurations on the One Touch
Properties window for the appropriate Destination Applications.

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Scanning

The Device Settings Tab
A Device Settings tab is on the Scan Configurations dialog box when your
selected Destination Application sends the scanned image to a printer,
fax application, or other device. You use the options on the Device
Settings tab to select settings for the device.
1. Click on the Device Settings tab.

Fit to page, reduce image if necessary—If the scanned image is
too big to be printed or faxed on a single page, the image will
automatically be reduced to fit the page.
Actual size, crop image if necessary—If the scanned image is too
big to be printed or faxed on a single page, the image will
automatically be cropped around its edges to fit on the page.
Center image on page—The image will be printed in the center of
the page instead of at the top right corner.
Maintain aspect ratio—The aspect ratio is the length-to-width
relationship of the image’s dimensions. Select this option so the
image’s relative proportions remain constant.
AutoRotate image for best fit—If the image is a Landscape format
and the device is printing in the Portrait mode, or vice versa, rotate
the image to fit on the page.
Collate copies—If you are printing more than one page, collate the
copies. Enter the number of copies in the Copies box.
Advanced—Click to see additional settings for the device. The dialog
box that opens is specific to the device. For example, if the device is
your printer, the dialog box is your printer’s setup settings.
2. Click OK or Apply.

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The Storage Options Tab (Archive)
A Storage Options tab is on the Scan Configurations dialog box when the
Destination Application is Transfer to Storage. You use the options on this
tab to select where to save your scanned items for storage when
scanning with that particular Scan Configuration.
1. Click on the Storage Options tab.

2. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are saved
in the root of the folder specified in the Storage Location.
Documents are put into folders by month, week, or type—Folders
are created based on your selection (month, week, or file type) and
the scanned documents are saved in those folders. New folders are
created for each month and week so you can keep track of when you
scanned the documents.
3. If you want to store your archive documents in some other location,
click the Browse button to specify the new location.
4. Click OK or Apply.

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Scanning

Editing or Deleting Scan Configurations
Editing and deleting is normally for the configurations you create, not for
your scanner’s pre-set configurations.
NOTE: Your scanner comes with a number of configurations pre-set at
the factory. To ensure that your scanner will always have a set of
correct scan configurations, do not delete the pre-set configurations.
We also recommend that you keep those configurations locked so they
are not inadvertently deleted. That way, you will always have the
factory-settings available. If you do delete or edit them, and want to get
the factory pre-sets back again, you will need to uninstall then re-install
your scanner.

To edit or delete a scan configuration:
1. Open the One Touch Properties window.
2. Select the scan configuration you want to edit or delete.

Select the scan
configuration to edit or
delete. It must be
unlocked, as indicated
by not having a lock
displayed here.

•

To delete the configuration, click the Delete button.

•

To edit the configuration, click the Edit button.
Edit the settings and click OK.

3. Click OK to close the One Touch Properties window.

Xerox 7600 Scanner User’s Guide

Scanning

Configure Before Scan
You can set up the scanner so that, when you press a button or click it on
the Button Panel, a different scanning interface opens before the
scanning starts. To set up the scanner for this capability, you select
Configure Before Scan from the scan configuration list.
Choosing Configure Before Scan simply opens either the TWAIN or WIA
scanning interface when you press or click a button. You can then use the
interface to change the Resolution, Scan Mode, and other settings. When
you scan, the scanned image will still be sent as the file type and to the
same Destination Application already selected in the One Touch
Properties window for that button.
The option Configure Before Scan can be used when you want to scan
multiple pages and have them appear in one file.

To set Configure Before Scan:
1. Open the One Touch Properties window.
2. Click the tab of the button that you want to set to configure before
scanning.
3. Select the scan configuration Configure Before Scan.

Select the button.

Select Configure
Before Scan.

Right-click on
Configure Before
Scan to get the
menu, and choose
the interface to use
for scanning.

4. Right-click on Configure Before Scan and choose an interface to
use for configuring before scanning.
TWAIN—The TWAIN Interface opens for you to make changes prior
to scanning. See “Scanning from the TWAIN Interface” on page 53.
WIA—The Windows Image Acquisition (WIA) Interface opens for you
to make changes prior to scanning. See “Scanning from the Windows
Image Acquisition Interface” on page 66.
5. Click OK or Apply on the One Touch Properties window.

Xerox 7600 Scanner User’s Guide

Scanning

To Scan Using Configure Before Scan
1. Put the document or photo on the Flatbed Glass and close the lid.
2. Click the button you set up to Configure Before Scan.
3. The TWAIN Interface opens.
4. Choose your scan settings, such as the Picture Type of Color,
Grayscale or Black & White, Resolution in DPI, and Page Size.
5. Click the Scan button on the TWAIN Interface.

6. Your document will be scanned and sent to the Destination
Application specified in the One Touch 4.0 Properties window.
In the example shown on the previous page, the Destination
Application is PaperPort.

To Scan Multiple Pages
You can use Configure Before Scan to create multi-page documents from
individually scanned pages.
NOTE: Using the Configure Before Scan option to scan multiple pages
does not apply for page formats BMP and JPG. Please make sure the
page format on the One Touch 4.0 Properties window is set to TIFF,
PDF, or one of the Text formats.
1. Put the page on the Flatbed Glass and close the lid.
2. When the TWAIN Interface opens, select the appropriate scan
settings for your document.
3. Click the Scan button on the TWAIN Interface.
4. After the Scanning Progress bar closes, place the next page on the
Flatbed Glass, close the lid, and click the Scan button again.
5. Continue until you have scanned all the pages in your multi-page
document.
6. When you’re finished scanning, click the Done button on the TWAIN
Interface.
7. All the scanned pages will be sent to the Destination Application set in
the One Touch 4.0 Properties window. If the Destination Application is
PaperPort, the pages will be grouped as a single stack of pages.

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Scanning

Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.

2. The following window will open asking if you want to cancel the entire
job.

•

Yes—Scanning stops and all pages scanned in this batch, up to
this point, will be deleted. The TWAIN interface will close and you
can restart your scan from the beginning.
Choose Yes if the TWAIN scan settings are incorrect for your
current scanning batch.
For instance, the Picture Type is Black & White but you want to
scan your documents in color. Choose Yes to delete any scanned
pages, then start over but select the correct Picture Type before
scanning.

•

No—Scanning stops, but all pages scanned in this batch, up to
this point, are not deleted and the TWAIN interface remains open.
You can place a new page on the flatbed glass, adjust the TWAIN
settings for it, then click the Scan button in the TWAIN interface
to continue scanning. At the end of the scanning batch, all pages
from the first portion of the scan and second will be sent to the
Destination Application.
Choose this option if, for instance, you have been scanning a
Black & White document but you want to insert a color page into
it. Instead of having to re-scan the entire batch, you can stop the
current scan, change the Picture Type from Black & White to
Color, then restart the scanning without losing the pages already
scanned.

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Scanning

Selecting Document and Page Format Options
The format option you select determines the file format of the scanned
document. Appropriate format options and file types are available for the
type of Destination Application selected for the button.
The available options are for images and text.

Image Formats

Text Formats; TEXT is only one of
several text formats available.

The Text Formats are for text file types. The names of the formats indicate
their file types. See “Text Formats” on page 35 for details.

Create Single Image Files
The TIFF and PDF formats support multiple page documents. If you are
scanning as a TIFF or PDF file and want one file created for each image
scanned, select Create single image files. Note that this option is
automatically selected and disabled if you have selected a format that
only supports single pages, such as BMP or JPG.
This option can be used in conjunction with Configure Before Scan to
send multiple single-page files to a destination when scanning from within
the TWAIN interface.

Xerox 7600 Scanner User’s Guide

Scanning

Image Formats
Select an image file format for photos, artwork or other documents that
you want to save as images. BMP and TIFF are standard image file
formats generally used if you want to do additional image processing,
such as photo touch-up or color correction. Both of those file formats tend
to be larger than the JPG format.
Because JPG image files can be reduced in size, the JPG format is often
used for images on web pages, or if file size might be a problem when
electronically sending the files. JPG files are reduced in size by lowering
their image quality, and you can select the degree of quality for your
scanned images from the JPG file format icon.
The PDF format is often used to create images of text pages. You may
want to select PDF as the format when scanning text pages that do not
require OCR processing or other processing. The PDF format is also
used to put multi-page documents on web sites as pdf-readable files. As
with the JPG option, the PDF format can be reduced in size or quality.

To select a JPEG or PDF file size:
1. Select JPG or PDF as the page format.
2. Right-click on the JPG or PDF icon.
A menu opens.

3. Choose the file size/image quality option for your scanned images.
Minimize Size—Smallest file size, lowest image quality.
Normal—Medium file size, some loss of image quality.
Maximize Quality—Largest file size, no loss of image quality.
Your selection pertains only to the button currently selected on the
One Touch Properties window. Other buttons that have JPG or PDF
selected as the Page Format are not affected, so you can set the JPG
or PDF file size/image quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.

Xerox 7600 Scanner User’s Guide

Scanning

Text Formats
Selecting the text format option also selects OCR processing as an
automatic step for scanning. Therefore, when you scan a document with
the text format selected, the text portions of the document are
automatically converted to editable text.
Select a text format for documents with text or numbers, such as a
business letter, report, or spreadsheet. The text format icon has several
file formats available, depending on the Destination Application you
select.
The specific file format is the file name extension on the text format icon.

The specific text format; this example is
for Microsoft Word Rich Text Format.

As you select Destination Applications that are text applications, the text
format icon changes to match the file type of the application. In some
cases, the Destination Application supports several file types, and you
can right-click on the icon to choose the particular file type for that
application.

To select a file type for the text format:
1. Select the Destination Application.
2. Right-click on the text format icon.
The menu options depend on the type of Destination Application you
select.
Example menu for the Text format when the
selected application is Transfer to Storage.

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Scanning
3. Choose the file type that you want for the text format.
Simple Text—The .txt file format. Text with no formatting; used by the
standard Microsoft Notepad application.
Rich Text Format—The .rtf file format. Text that retains formatting
when converted. Available with Microsoft Wordpad and Word.
Excel Spreadsheet—The .xls file format used by Microsoft Excel.

HTML Document—The .htm file format used to create web pages.
4. Click OK or Apply on the One Touch Properties window.

Selecting Options for a Button
The One Touch Options determine the types of Destination Applications
available for a button, as well as additional options that apply to all of the
scanning buttons.

To select options:
1. Open the One Touch Properties window and click the Options tab.
Options tab.

Click the arrow
to see the
menu to
choose the
button.

2. Click the menu arrow and choose the button for new options.

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Scanning
3. Select button options as described below.
Show All Destinations—This option selects all the Destination
Application categories. The list of Destination Applications available
for the selected button will include all the applications on your
computer that fall into these categories.
Select Destinations—Select this option to individually choose the
types of applications to include in the list of Destination Applications.
Check the boxes for the type of application to include.
•

Document Management includes PaperPort and other
applications for processing and keeping track of your scanned
documents.

•

Image Editors include Microsoft Paint and other drawing and
graphics applications.

•

Text Editors include Microsoft Word and WordPad, Microsoft
Excel, and other word processing and spreadsheet applications.
Select this option if you want OCR processing to convert your
scanned documents to text that you can edit.

•

PDF applications are for documents scanned to PDF format.

•

Email includes Microsoft Outlook and other email applications.

•

Storage and CD-R/W is for either storing scanned documents in
a folder, or sending them to a CD burner to create a CD
containing the scanned documents.

•

Fax and Print is for sending your scanned documents directly to
your printer or fax software for faxing.

•

Sti event forwarding is for using another application’s interface
for scanning. The One Touch Event Forwarding dialog box opens
so you can select which application to use to continue scanning.

4. Click Apply, then click on the button tab you changed these options
for to see the new settings.

Global Options for all Buttons
•

Show Progress Window—Select this option to display the progress
window of the document(s) during scanning.

•

Use enhanced folder browser—Select this option if you want to
save your scans to a network location that is not a mapped drive on
your computer.

•

Create copies of scanned documents—Sometimes the image of a
scanned document is only saved as a temporary file until its
Destination Application is finished using it. In those cases you may
want an additional, permanent copy saved on your hard drive. The
copies will be saved in the folder specified in the Folder Copy
Options section.
This option is not available if either Document Management or
Storage and CD-R/W are selected, because, by default, file copies
for those types of Destination Applications are already automatically
saved in the folder for copies.

Xerox 7600 Scanner User’s Guide

Scanning
•

Folder Copy Options—This section of the dialog box sets the
location for copies of your scanned documents and how you want to
group them.
Click the Browse button and select the folder for saving the copies.
Select the grouping option for the documents. The Group by button
option groups the documents under the name of the One Touch
button. Group by type arranges the scanned documents by the type
of file, such as .doc or .jpg. If you also want to group them by date you
can choose the week and month options.

Setting Destination Application Properties
The different types of Destination Applications have various properties
that you can select.
1. On the One Touch Properties window, click a Destination Application.
2. Click the Properties button.

Click a Destination
Application.

Click the Properties
button

A One Touch 4.0 Link Properties dialog box opens for the type of
Destination Application you selected, and the available options are for
that type of application.

Xerox 7600 Scanner User’s Guide

Scanning

PaperPort Properties
These properties apply to PaperPort, and are for designating the folder to
receive your scanned items.

1. Select the PaperPort folder where you want the file of the scanned
image to be located.
2. Click OK.

Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and the other
applications indicated by their icons in the list. The properties apply to the
Optical Character Recognition (OCR) settings for the applications.

Xerox 7600 Scanner User’s Guide

Scanning
1. Click in the OCR settings boxes for the options you want.
The options will apply to all the applications in the group.
Always send a file, even when no text was found—The scanned
file is sent to the OCR reader even if the image does not appear to
contain text. This could occur if you scanned a photograph with a
scanner button set for text applications.
Show message if text recognition failed—A message will open on
the screen if the OCR reader does not detect text in the image.
2. To add another application to the list, click the Add Application
button. The Add Text Based Link dialog box opens.

3. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, steps 1 and
2 on the dialog box are automatically filled in, and the application icon
appears in step 3.
4. Select the icon in Step 3 of the dialog box. That is the icon that will
appear in the One Touch Destination List.
5. In step 4 of the dialog box, select the file formats that the application
will accept.
Refer to the documentation you received with the application to see
which text formats the application accepts.
The options you select at step 4 determine the page format icons in
the One Touch Properties window for that group of applications.
6. Click the Add button.
7. Click OK on the Link Properties window.
8. Click Refresh on the One Touch Properties window and the new
application should now be available.

Xerox 7600 Scanner User’s Guide

Scanning

Image Documents Properties
These properties apply to Microsoft Paint and other image processing
applications.

1. Click in the Color document handling settings boxes for the options
you want.
These options will apply to all the applications in the group.
Convert Bitmaps using Screen Resolution—Use this option to
ensure that an image will fit on the computer’s screen. When a
computer screen is set to a lower resolution, bitmap images with a
higher resolution may be too big to fit on the screen. Converting the
bitmap image to match the screen resolution ensures that the image
fits on the screen.
Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller file sizes and, therefore, shorter transmission times.
Use this option to provide that compression capability to image files.
2. To add another application to the list, click the Add Application
button.
See the steps on page 40 to add an application to the list.
3. Click OK.

Xerox 7600 Scanner User’s Guide

Scanning

Storage Properties
These properties apply to the Destination Application named Transfer to
Storage. If a CD burner is attached to your computer, and your computer
is running Windows XP or Windows Vista, you also use this dialog box to
start the Burn to CD process. See the section “Scan and Burn to a CD” on
page 45.
You can also set up multiple configurations to store scanned items in
separate locations. See “Scanning to Multiple Archive Folders” on
page 49.

1. Click the Storage Layout options you want.
All documents are in the root—The scanned documents are saved
in the root of the folder specified in the Storage Location.
Documents are put into folders by month, week, or type—Folders
are created based on your selection (month, week, or type) and the
scanned documents are saved in those folders. New folders are
created for each month and week so you can keep track of when you
scanned the documents.
2. Click the Browse button to specify the location to store the scanned
documents, or type a location directly into the box.
3. If you have a CD burner attached to your computer, the option Show
message when ready to burn 5" CD (700MB), should also be
selected so you will see a message when it’s time to click the Burn to
CD button.
4. Click OK on the Link Properties window.

Xerox 7600 Scanner User’s Guide

Scanning

eMail Properties
These properties apply to email applications so you can specify the folder
for documents that you will attach to an email message. Microsoft
Outlook® will accept direct attachment of documents to a blank email
message as soon as scanning is finished, but other email applications
may not. If you’re using one of those applications, such as America
Online® (AOL), you need to know which folder contains the scanned
documents so you can manually attach them to your email messages.

1. Click the Browse button for Folder for storing attachments and
choose a folder for your email attachments.
2. If you are using AOL on your computer, and the folder name for AOL
is incorrect, click the Browse button and find the correct AOL folder.
Please contact AOL for more information about the folder location in
which AOL stores attachments.
3. If you need to change your email client, or any other internet options,
click the Internet Options button.
The Windows Internet Options Control Panel opens. Click the
Programs tab and choose a new email client from the Email list.
These are the standard Windows Internet options. Please see your
Windows documentation for more information about Internet options.
If you are using AOL, please see the AOL user manual for making
changes to the Internet options applicable to AOL.
4. Select the options for color document handling.
Convert Bitmaps using Screen Resolution—Use this option to
ensure that an image will fit on the computer’s screen.
Convert Bitmaps to JPEG—JPEG files can be compressed to
produce smaller files sizes and, therefore, shorter transmission times
when you email the file or upload it to the internet.
5. Click OK.

Xerox 7600 Scanner User’s Guide

Scanning

Scanning with Optical Character Recognition (OCR)
Optical Character Recognition (OCR) converts text and numbers on a
scanned page into editable text and numbers. You can then work with the
text and numbers to edit, spellcheck, change font or type size, sort,
calculate, and so forth.
NOTE: Xerox recommends that all OCR processing use the original
factory settings for OCR scanning that came with your scanner. When
scanning with other settings, use at least 200 dpi for the resolution. If
the original documents are of poor quality or have a small type font,
300 dpi can be used as the maximum resolution.

To scan with OCR:
1. Select a Destination Application that has one of the Text formats as
an option (TEXT, RTF, XLS, or HTML).
2. Scan the document.
Your scanned pages appear in the Destination Application with the
text ready for editing and other text processing.

To select OCR settings:
1. Select the Destination Application.
2. Right-click on a text format icon.

3. Choose OCR options.
4. Select the option you want for the OCR conversion of your
documents.
Auto orient page—Select this option to check the page orientation
and automatically rotate an improperly oriented page image so the
text is recognizable by the OCR process.
Single column output—Select this option to produce a single
column of text in the Destination Application, even if the original
image had multiple columns of text.
5. Click OK.
Note that the OCR options apply to all the Destination Applications for
which OCR applies. If you change them for one Destination
Application, those changes apply to the others as well.

Xerox 7600 Scanner User’s Guide

Scanning

Scan and Burn to a CD
If you have a CD burner attached to your computer, you can scan directly
from your scanner onto a CD. This feature is available only on computers
running Windows XP or Windows Vista.

To scan and burn to a CD:
1. Open the One Touch Properties window.
2. Select Burn to CD as the Destination Application.

3. Choose a Page Format and a Scan Configuration.
4. Click OK.
5. Now start scanning using the button you selected to use to scan and
burn to a CD.
6. Open the One Touch Properties window, select Burn to CD and click
the Properties button.
7. Make sure a blank CD is in the CD burner.
8. Click the Burn to CD button. The CD burner begins and your
scanned documents are written to the CD.
If other files are also waiting in this location, they will get written with
the One Touch files on the CD.

Xerox 7600 Scanner User’s Guide

Scanning

Scanning with Event Forwarding
If you want to specify an application to use for scanning at the start of the
process, you can use event forwarding.

To scan with event forwarding:
1. Open the One Touch Properties window.
2. Select Still Image Client as the Destination Application.
You cannot choose a page format for this option because the actual
Destination Application is not selected until after you press the
scanner button.

3. Choose a Scan Configuration.
4. Click OK.
5. Start scanning using the button you selected for event forwarding.
A dialog box opens for you to select the application to use for
scanning.

6. Select the application you want in the box and click OK.
Now the application you selected opens and you can continue
scanning using the application’s interface.

Xerox 7600 Scanner User’s Guide

Scanning

Creating an HTML Web Page from Your Scanned Documents
You can convert scanned pages to HTML format for posting directly to
your web site.

To scan and create an HTML web page:
1. Open the One Touch Properties window.
2. Click the tab of the button you want to use to scan pages for HTML
conversion. In the sample below it is the Scan button.
3. Select Microsoft Explorer as the Destination Application.
4. Choose HTML as the Format.

Choose HTML

5. Choose a Scan Configuration that has the settings for the image on
the HTML page.
6. Click OK.
7. Put the document on the scanner glass and close the lid.
8. Press the scanner button you’ve set up for HTML scanning.
When scanning is finished, the document is first converted to editable
text using the OCR process, then is converted into an HTML format.
Microsoft Internet Explorer then opens showing your converted page.
9. Choose Save As from the Internet Explorer File menu, give the page
a name, and save it in the location you use for your web page files.
10. You can now use Microsoft Internet Explorer or other application to
post the document to your web page as you would any other HTML
page.

Xerox 7600 Scanner User’s Guide

Scanning

Transferring Scanned Documents to Storage
With the Transfer to Storage scanning process, you can scan documents
and save them in a folder in one step. The process is ideal for archiving
documents without having to manually save or process them in any other
way. If you choose a text format for the file format, the documents are also
automatically converted by the OCR process into editable text and
numbers before being stored.

To transfer documents to storage:
1. Press the button you’ve set up to transfer to storage.
A button that has been set to scan to a storage location will have a
folder icon.

2. Scanning begins and your scanned pages are stored in the location
that you specified on the One Touch 4.0 Link Properties window.

Your scanned documents
will be stored at the location
you specified on the One
Touch 4.0 Link Properties
window.

When selecting the storage location for scanned documents, you can
select a local folder, or a folder on a server or mapped drive.

Xerox 7600 Scanner User’s Guide

Scanning

Scanning to Multiple Archive Folders
When archiving documents with Transfer to Storage option, you can scan
the documents to multiple folders. For example, one folder might be for
“Business Receipts,” a second folder might be for “Personal Receipts,”
and a third folder might be for “Annual Receipts.”
To scan to multiple folders, you create multiple configurations, each with a
different storage location for the scanned documents. Scan one set of
documents using the scan configuration with the appropriate storage
location for that set. Then switch to another scan configuration and scan
the next set of documents to store them in their folder.
NOTE: The selections you make using the Storage Options tab
override the storage location that is set in the Storage Link Properties.

Setting up multiple folders for transfer to storage:
1. Using Microsoft Windows, create the folders that you want to use for
storing scanned items.
2. Open the One Touch Properties window.
3. Select the button set up with Transfer to Storage as its Destination
Application.
4. Click the New button.

Select Transfer to
Storage.

Click the New button.

The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a
name that indicates the folder name, such as “Storage for Business
Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings
tabs, and select the settings you want.

Xerox 7600 Scanner User’s Guide

Scanning
7. Click the Storage Options tab.

8. Click the Browse button.
9. Select the folder you created for storing the scanned documents.

10. Click OK. The selected folder will now be set as the Storage Location,
such as “Business Receipts.”

11. Click OK. The new configuration is now listed as a Transfer to
Storage configuration.

Xerox 7600 Scanner User’s Guide

Scanning
12. Repeat the process to create additional new configurations, such as
one named “Storage for Personal Receipts.”
13. Make sure to designate separate folders as the Storage Locations for
the new configurations.
You will now have multiple configurations set up for the Transfer to
Storage destination, and each configuration scans documents to
separate folders.

The new
configurations apply
to the Transfer to
Storage Destination
Application.

Scan to multiple storage folders:
1. Open the One Touch Properties window.
2. Select one of the configurations you created for storage.
3. Click OK. The One Touch Properties window closes.
The One Touch panel will show the name of the configuration.

4. Scan the documents you want to store.
The documents are scanned to the folder specified for the
configuration.
5. When scanning is finished, open the One Touch Properties window
again and select the other configuration you created for storage.

Xerox 7600 Scanner User’s Guide

Scanning
6. Click OK.
The One Touch panel will show the name of the other configuration.

7. Now scan the next set of documents.
When scanning is finished, the two sets of documents are stored in
the two separate folders.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Scanning from the TWAIN
Interface
You can scan from any TWAIN scanning application instead of scanning
from the One Touch buttons on your scanner or the One Touch button
panel.
A Note About Your Scanner and the TWAIN standard: TWAIN is a
widely recognized standard that computers use to receive images from
scanners, digital cameras, and other digital devices. The TWAIN
scanning interface can be accessed from any TWAIN scanning
application you have installed on the computer. Applications such as
Nuance PaperPort and ArcSoft PhotoImpression, which were provided
with your scanner, and many other applications, can use the TWAIN
interface for scanning. Because the TWAIN interface is the same
regardless of the software you use to open it, you can still use the
instructions in this User’s Guide for scanning with your Xerox 7600
scanner. To access the TWAIN interface from other software, please refer
to their user’s guides, then return to this User’s Guide for the steps to
scan.
NOTE: You can access the TWAIN interface when you’re scanning
from the One Touch software. If the One Touch configuration you are
using is set to Configure Before Scan, and the selected option is
TWAIN, the TWAIN interface opens right away when pressing the
button on your scanner without opening any other TWAIN-compliant
software first. See the section “Configure Before Scan” on page 30 for
details.
The PaperPort and ArcSoft user guides are located on the installation
disc you received with the scanner.
The PaperPort software includes a complete set of help topics that
answer questions about each feature of the software. To open the Help
Topics window, press the F1 key on your keyboard or choose PaperPort
help from the Help menu.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Accessing the TWAIN Interface
Open the TWAIN interface from One Touch
If the One Touch configuration you’re using to scan is set to Configure
Before Scan, and the selected option is TWAIN, the TWAIN interface
opens right away without opening PaperPort first.
For example, the following figure shows the options you would have
selected to set up the Scan button to open the TWAIN interface.

Clicking on the Scan button on the One Touch button panel, or pressing
the Scan button on your scanner will bring up the TWAIN interface.

Open the TWAIN interface from an application:
Each TWAIN-compliant software application has its own specific steps to
open the TWAIN interface, but the basic process is the same for most of
them.
1. Open a TWAIN-compliant scanning application.
2. Use the application’s command that opens the TWAIN interface.
In PaperPort click on the toolbar Scan button then choose TWAIN:
Xerox 7600 when prompted. Select Display scanner dialog box
and then click on the Scan button in the scanning pane.
Many Microsoft Office applications can access the TWAIN interface
from the Insert menu, by choosing Picture then From Scanner or
Camera.
3. The TWAIN interface opens and you’re ready to start scanning.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

The Two TWAIN Interface Options
When scanning with TWAIN, you have two interface options:
•

Basic Interface—Use the Basic Interface if you don’t need to make
many adjustments to the image before scanning. You can adjust
brightness, contrast, resolution, page size, and picture type. See
“Scanning from the TWAIN Basic Interface” on page 56.

•

Advanced Interface—The Advanced Interface includes all the
settings of the Basic Interface, plus a wide range of more advanced
settings, such as color saturation, gamma, and hue. See “Scanning
from the TWAIN Advanced Interface” on page 58.

The Basic Interface has the settings
for scanning typical documents.

The Advanced Interface has all the
scan settings of the Basic Interface,
plus a range of additional settings for
more advanced image adjustment.

To switch between the Basic and Advanced Interfaces, click the Basic
Interface or Advanced Interface button.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Scanning from the TWAIN Basic Interface
The Basic Interface can scan a preview of the image so you can adjust its
appearance before scanning the final image. After adjusting the
appearance, you click the Scan button on the Basic Interface to scan.

To scan from the Basic Interface:
1. The Scan Type menu’s only option is Scan Reflective Using for
scanning from the flatbed glass.
2. Choose the color, grayscale, or black and white option from the
Picture Type menu.
3. Choose a resolution from the Resolution (DPI) menu.
4. Choose a page size from the Page Size menu.
5. Click the Preview button.
The scanner scans the item and displays a preview image.
You can now use the options on the Basic Interface to adjust the
image.
6. Adjust the Brightness, Contrast, and Resolution until the picture is
what you want. You can also change the picture type again, for
example, from color to grayscale.
7. When you are satisfied with the preview image click Scan.
8. When you’re finished scanning items, click Done to close the Basic
Interface.
9. The scanned images will appear in PaperPort, or the other TWAIN
application you’re using.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Scanning Part of an Image
To scan part of an image, you draw a box around the part you want. The
scanner then only scans that portion of the image and places it in the
scanning application.
1. Put the pointer on the image and drag a box around the section of the
image that you want to scan.
A dotted outline shows the selected area in the image.

This is the image that appears
on the PaperPort desktop
when scanning is finished.

The selected scan area.

You can now move or resize the outline to select the specific area you
want to scan.
2. To move the dotted outline, put the pointer in the selected area and
drag the mouse.
3. To resize the area, put the pointer on a dotted line and drag.
4. If you want to remove the selected area and start over, click Remove.
5. Click Scan when you’re ready to scan the portion of the image.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Scanning from the TWAIN Advanced Interface
The Advanced Interface has more options for scanning than the Basic
Interface.
1. Open the TWAIN Interface.
2. If the Basic Interface opens, click the Advanced Interface button.
The Advanced Interface opens.

Click an icon to select a
configuration—Color, Grey
Scale, or Black&White. Clicking
the “+” sign in front of Custom
shows Custom’s scan settings.

Click a setting in the list to
change it. The setting’s options
appear on the right side of the
Advanced Interface where you
can make changes if
necessary.
Check the Scan Info to
make sure your computer
has sufficient space for the
image. Warning icons on
this box appear if your
computer does not have
enough space for the
scanned image’s file.
If you don’t need all the
features of the Advanced
Interface, click Basic
Interface to return to it.

Click Preview to view the
image in the window.

When you are satisfied
with the scan settings,
click Scan.

Click Done to close the
Advanced Interface.

3. Click one of the icons to select a configuration.
The configuration settings appear as a list. Click the + (plus) sign to
see the full list. Click the - (minus) sign to collapse the list.
•

Color scans the image in full color. Use this setting to scan color
photographs and other color images.

•

Grayscale scans the image using up to 256 true shades of gray.
Use this setting to scan black and white photographs and other
higher quality black and white images. You can also scan a color
photo with this setting to turn its colors into grey shades.

•

Black&White is for letters, memos, pen and ink drawings, and
other black and white material.

4. Click the Preview button to preview the image before scanning.
5. Review the image to determine if adjustments are needed.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface
6. To adjust a setting, click the setting in the list on the left below the
selected configuration.
A panel opens on the right side of the Advanced Interface for the
selected setting. The next section provides details about the options
found in these side panels.
7. When you’re satisfied with the image, click the Scan button.
8. When you’re finished scanning items, click Done to close the
Advanced Interface.
9. The scanned images will appear in PaperPort, or other TWAIN
application you’re using.

Adjusting the Image with the Advanced Interface
You can adjust the scan settings on the Advanced Interface to produce
the best possible image for the documents you’re scanning.

To adjust a setting:
1. On the left side of the Advanced Interface, select a configuration.
2. Click a setting in the list of settings, or click its corresponding button
on the right side of the Advanced Interface.

Resolution
Brightness/Contrast
Color (Gamma, Saturation,
and Hue)
Scan Size

NOTE: The list of scan settings for a configuration applies only to that
type of configuration. For example, the Black&White Configuration
does not have a setting for adjusting the Color Hue.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Adjusting the Resolution
Resolution determines the amount of detail you can see in the scanned
image. The resolution setting for a scan is in dots-per-inch (dpi). The
higher the resolution, the finer the details. However, higher dpi settings
also take longer to scan and produce larger file sizes. If you are scanning
photographs to make copies, 300 dpi will make a direct size copy of
similar image quality to the original. You would use a higher dpi setting to
enlarge a picture from the original size.

To adjust the resolution:
1. To use one of the preset resolutions for typical scanned items, click
one of the options in the list.
2. To set the resolution manually, drag the Resolution slider to the left
to decrease the resolution or to the right to increase it.
You can also type a number directly into the resolution setting box, or
click the up and down arrows to increase or decrease the setting.
3. Click Reset to return the resolution to its original setting.
The resolution panel also includes an advanced setting for Moire
patterns. Moire patterns are wavy, rippled lines that sometimes appear on
the scanned images of photographs or illustrations, particularly
newspaper and magazine illustrations. To scan the image and limit or
eliminate moire patterns, select the Reduce Moire option. This option is
not available for high resolution settings.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Adjusting the Brightness and Contrast
Sometimes an item is scanned with the brightness and contrast set to be
too light or too dark. For example, a note written with a light pencil may
need to be scanned darker to improve legibility.
Contrast settings are only available for Color and Grayscale
configurations.

To adjust the brightness and contrast:
1. Drag the Brightness slider to the left to make the item darker or to
the right to make the item lighter.
2. Drag the Contrast slider to the left to decrease the contrast or to the
right to increase the contrast.
You can also type a number directly into the brightness or contrast
setting boxes, or click the up and down arrows next to the box to
increase or decrease the setting.
3. Click Reset to return the settings to their original numbers.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Adjusting Gamma, Saturation, and Color Hue
If you’re using the Color Configuration to scan, you can adjust a group of
color settings. Gamma controls the brightness of the color midtones.
Saturation is the strength or purity of a color and hue is the color your
eyes see as reflected from the image.

To adjust the color settings:
1. Drag the Gamma, Saturation, and Color Hue sliders to the left to
decrease the settings or to the right to increase the settings.
You can also type a number directly into the setting boxes, or click the
up and down arrows next to the boxes.
2. Click Reset to return the settings to their original numbers.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Adjusting Input Size
You can select one of the pre-defined input page size options in the list, or
manually set the page size by clicking and dragging a scan area in the
preview window.
The following figure shows the input size options.

To manually set the image size:
1. Place an item on the scanner glass and click Preview in the TWAIN
interface.
2. In the previewed image, click and drag a box around the area you
want to scan.
3. The dotted outline shows the selected area in the image.
Note that the selected area has the number “1” in its upper left corner
indicating it is your first selected area. You can select up to six
separate areas on an image at a time.
4. You can now move or resize the outline to select the specific area you
want to scan.
To move the dotted outline, put the pointer in the selected area, then
click and drag the mouse.
To resize the selected area, put the pointer on a dotted line, then click
and drag the mouse.
5. If you want to remove the selected area and start over, click Remove
on the Scan Info box.
6. When the settings are what you want, click Scan.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface
This example shows a manually selected area.

These are the images that will
appear in your TWAIN scanning
application.

The Scan Info box shows the
size and position of the area.

The selected scan area.

The Ruler Units
The ruler around the edges of the image help you precisely position a
custom sized image. You can change the ruler units to suit the type of
measurements you want.
Click the Ruler Units button.
The ruler units across the top and down the side of the window cycle
through centimeters, inches, and pixels.

The Scan Info Box
The following figure shows the information on the Scan Info box.
Tabs for each selected area. Click a tab
to see the information for its area.
Location of the top
left corner of the
image in the
Preview window.

Current location of
the pointer as you
drag it on the
Preview window.

Physical size of the
image to scan.
Size of the file of the
scanned image.
Click to remove the
selected area.
The space on your
computer’s hard drive.

Xerox 7600 Scanner User’s Guide

Scanning from the TWAIN Interface

Creating a New Advanced Interface Profile
You cannot change the settings of the preset profiles in the Advanced
Interface. However, you can create new profiles and save them for future
use.

To create a new profile:
1. On the Advanced Interface, select one of the preset profiles, for
example, Black&White Configurations/Custom.
2. Adjust the settings as required and then click the Save As button.
The Save Profile dialog box opens.

3. Type a name for the new profile and click OK. The name must be at
least two characters long.
Your new profile is added to the configuration list.

To change or delete a profile you created:
1. Select your profile from the configuration list.
2. Make changes to the profile as needed, and then click Save.
3. If you want to delete the selected profile, click Delete.

Xerox 7600 Scanner User’s Guide

Scanning from the Windows Image Acquisition Interface

Scanning from the Windows
Image Acquisition Interface
Microsoft Windows XP and Windows Vista include their own scanning
interface—known as Windows Image Acquisition (WIA)—for acquiring
images from scanners, digital cameras, and other digital devices.
This section shows how to use Microsoft Paint to scan using the WIA
interface, but you can use PaperPort and other Windows applications as
well.

To scan using WIA from Microsoft Paint:
1. On the Windows taskbar, click Start, point to Programs, point to
Accessories, and then click Paint.
2. From the File menu choose From Scanner or Camera.

Xerox 7600 Scanner User’s Guide

Scanning from the Windows Image Acquisition Interface
3. The scan window opens. Use this window to select scanning options
and start the scan process.

4. Click the button most appropriate for the item you’re scanning.
5. Click Preview to preview the image before scanning.
6. If necessary, adjust the settings of the previewed image:
•

Change the button selection for the type of image.

•

Change the size of the scanned image. To do this, click and hold
the mouse pointer over one of the four sizing-boxes on the
corners of the previewed image. Then drag the box to increase or
decrease the size of the image.

7. Preview the image again. When you are satisfied with the image, click
the Scan button.
8. The scanned images will appear in Microsoft Paint (or other WIA
application you’re using).

Xerox 7600 Scanner User’s Guide

Scanning from the Windows Image Acquisition Interface

Fine Tuning Your Scans
You can select new settings before you scan an item to fine tune exactly
how you want to scan it.

1. On the scan window, click Adjust the quality of the scanned
picture.

2. Select the options for scanning.
Brightness and Contrast—Drag the sliders to the right or left to
adjust the brightness and contrast of the scanned image.
Resolution (DPI)—Click the menu arrow and choose the dots per
inch (dpi) of the resolution. Higher dpi settings take longer to scan
and produce larger files for the scanned images.
Picture type—Click the menu arrow and choose the most
appropriate type for the item you’re scanning.
3. Click OK.
The Custom Settings button is now set to scan with the options you
selected.

Xerox 7600 Scanner User’s Guide

Maintenance

Maintenance
This section contains information about cleaning, troubleshooting,
uninstalling, and scanner specifications.

Cleaning the Scanner Glass
Scanning items that have excessive amounts of dirt or dust may dirty the
glass. To ensure the best quality scanned item, wipe the scanner glass
with a soft clean cloth to rid the glass of dust or other debris.

Troubleshooting
In addition to the troubleshooting information contained in this section,
please see the Readme file on your installation CD. The Readme file
contains additional information that may help you diagnose problems with
the scanner.
If you try the troubleshooting procedures described in this section and in
the Readme file, and the scanner still has problems, visit our web site at
www.xeroxscanners.com for additional technical information.

Problem: The scanner won’t scan. What’s wrong?
Check for one of these possible problems:
•

Is the cable loose or not plugged in securely? Inspect the cable
connection. Make sure the USB cable is plugged in securely.

•

Is the scanner’s status light on? If the status light is not on, plug the
USB cable into a different port on your computer.

•

Did you restart the computer after installing the software? If you
didn’t restart the computer, it may not have loaded all of the software
files. Try restarting your computer.

•

Do you plug the scanner into a USB hub? Try plugging the
scanner directly into a USB port on the computer.

•

Did you select another TWAIN source for acquiring images? If
you use multiple TWAIN devices, such as a digital camera, with your
computer, you may have selected another source for images.

Problem: During installation I got the error message:
PaperPort Installation is not complete. What do I do?
The installation procedure was not successful. You need to reboot your
computer and then restart the PaperPort software installation.

Xerox 7600 Scanner User’s Guide

Maintenance

Problem: The installation will not complete successfully.
If installation finishes, the scanner’s One Touch 4.0
options do not seem to work properly. What do I do?
A likely cause is that some driver programs are already installed on your
computer for another scanner. They are interfering with the installation
and One Touch options, and you need to remove those other drivers and
re-install your Xerox scanner. Please see the documentation that you
received with the other scanner for the steps to remove its driver
programs. You can also use the basic steps in the section “Uninstalling
Your Scanner” on page 71, but instead of uninstalling One Touch 4.0,
uninstall the other scanner’s driver programs. After uninstalling the other
scanner’s driver programs, uninstall One Touch 4.0 using the steps on
page 71, then reinstall it using the steps starting on page 5.

Problem: If the USB cable is disconnected during a scan,
the scanner does not reconnect when the USB cable is
plugged back in.
Unplug the USB cable from the scanner, and then plug it back in.
If the scanner does not reconnect:
1. Unplug the USB cable from the scanner.
2. Restart your computer.
3. After the restart is complete, plug the USB cable back in.

Problem: My computer keeps giving me out of hard drive
space error messages. What do I do?
The minimum requirement of 350MB free hard drive space is for the
installation of the software and basic, low resolution, scanning. High
resolution scans result in files that can be over 1 gigabyte in size. Free up
some space on your hard drive for the software to be able to save the
scanned images.

Problem: My computer keeps giving me out of memory
error messages. What do I do?
Make sure that your system meets the minimum requirements for using
the scanner as shown on page 3.

Xerox 7600 Scanner User’s Guide

Maintenance

Uninstalling Your Scanner
To uninstall your Xerox scanner, remove the One Touch 4.0 software,
PaperPort, and any other software provided with your scanner.

Uninstalling the Scanner and One Touch Software
1. On the Windows taskbar, click Start, point to Settings, then click
Control Panel.
2. Windows 2000 and Windows XP: Double-click the Add or Remove
Programs icon.
Windows Vista: Double-click the Programs and Features icon.
3. From the list of programs, select One Touch 4.0. Click the Change/
Remove button.
4. Click Yes when asked to confirm that you want to remove these
software programs.
The One Touch 4.0 software is removed from your computer.
5. Unplug the USB cable from the scanner.
6. Close all open windows and restart your computer.

Uninstalling the PaperPort Software
1. On the Windows taskbar, click Start, point to Settings, then click
Control Panel.
2. Windows 2000 and Windows XP: Double-click the Add or Remove
Programs icon.
Windows Vista: Double-click the Programs and Features icon.
3. Select PaperPort and click Remove.
4. A message window opens, asking if you are sure you want to remove
PaperPort from your computer. Click Yes.
5. Close all open windows and restart your computer.

To Install Another Driver
Follow the instructions in “Step 1: Install the Software” on page 5 of this
User Guide and follow steps for installing one of the other driver options.

Xerox 7600 Scanner User’s Guide

Maintenance

Xerox 7600 Scanner Specifications
Optical resolution
Bit depth
Maximum item size
Light source
Interface
Scanner dimensions
Height
Width
Length
Weight
Operating temperature
Relative humidity
USB cable
Safety and agency certifications

1200 x 1200 dpi
48-bit color (internal), 16-bit grayscale (internal)
8.5 x 11.69 inches (21.6 x 29.7 cm)
Cold cathode fluorescent lamp
USB 1.1 Full Speed
1.4 inches (33 mm)
10.1 inches (257 mm)
14.9 inches (378 mm)
3.3 pounds (1.46 kg)
50°–104° F (10°–35° C without condensation)
20%–80% (@35° C without condensation)
185 cm, 28AWG, with core
UL, C-UL, FCC Class B, CE, TUV/GS

Xerox 7600 Spare Part List
Please use the following part name and number when ordering a
replacement USB cable for your scanner.

Part Name

Part Number

USB Cable

35-0073-000

Xerox 7600 Scanner User’s Guide

Appendix A Notices
Section 1: Safety Introduction
Notices and Safety
Please read the following instructions carefully before operating the
machine and refer to them as needed to ensure the continued safe
operation of your machine.
Your Xerox product and supplies have been designed and tested to meet
strict safety requirements. These include safety agency evaluation and
certification, and compliance with electromagnetic regulations and
established environmental standards.
The safety and environment testing and performance of this product have
been verified using Xerox materials only.
WARNING: Unauthorized alterations, which may include the addition of
new functions or connection of external devices, may impact the product
certification. Please contact your Xerox representative for more
information.

Section 2: EMC
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio
communications.
WARNING: In order to allow this equipment to operate in close
proximity to Industrial, Scientific and Medical (ISM) equipment, the
external radiation from ISM equipment may have to be limited or
special mitigation measures taken.
Changes and modifications to this equipment not specifically approved by
Xerox may void the user’s authority to operate this equipment.

Xerox 7600 Scanner User’s Guide

Section 3: Operational Safety Information
Your Xerox equipment and supplies have been designed and tested to
meet strict safety requirements. These include safety agency
examination, approval, and compliance with established environmental
standards.
To ensure the continued safe operation of your Xerox equipment, follow
these safety guidelines at all times:

Do These
•

Always follow all warnings and instructions that are marked on or
supplied with the equipment.

•

Before cleaning this product, unplug the product from the USB port.
Always use materials specifically designated for this product, the use
of other materials may result in poor performance and create a
hazardous situation. Do not use aerosol cleaners, they may be
explosive and flammable under certain conditions.

•

Always exercise care when moving or relocating equipment.

•

Always locate the machine on a solid support surface that has
adequate strength to support the weight of the machine.

NOTE: Your Xerox machine is equipped with an energy saving device
to conserve power when the machine is not in use. The machine may be
left on continuously.

Do Not Do These
•

Never attempt any maintenance function that is not specifically
described in this documentation.

•

Never remove covers or guards that are fastened with screws. There
are no operator serviceable areas within these covers.

•

Never locate the machine near a radiator or any other heat source.

Section 4: Maintenance Information
1. Any operator product maintenance procedures will be described in
the user documentation supplied with the product.
2. Do not carry out any maintenance on this product which is not
described in the customer documentation.
3. Do not use aerosol cleaners. The use of cleaners that are not
approved may cause poor performance of the equipment, and could
cause a dangerous condition.
4. Use supplies and cleaning materials only as directed in this manual.
5. Do not remove covers or guards that are fastened with screws. There
are no parts behind these covers that you can maintain or service.
6. Do not perform any maintenance procedures unless you have been
trained to do them by an authorized local dealer or unless a
procedure is specifically described in the user manuals.

Xerox 7600 Scanner User’s Guide

Section 5: Product Safety Certification
This product is certified by the following Agency using the Safety
standards listed:
Agency

Standard

Underwriters Laboratories Inc.

UL60950-1 1st (2003) First Edition
(USA/Canada)

TUV

IEC60950-1: 2001 First Edition

Section 6: Regulatory Information
Certifications in Europe
The CE mark applied to this product, symbolizes XEROX’s declaration of
conformity with the following applicable European Union Directives, as of
the dates indicated:
December 12, 2006:

Council Directive 2006/95/EC as amended.
Approximation of the laws of the member
states related to low voltage equipment.

December 31, 2004:

Council Directive 2004/108/EC as amended.
Approximation of the laws of the member
states related to electromagnetic compatibility.

March 9, 1999:

Council Directive 99/5/EC on radio equipment
and telecommunications terminal equipment
and the mutual recognition of the conformity.

A full declaration of conformity, defining the relevant directives and
referenced standards, can be obtained from your XEROX Limited
representative or by contacting;
Environment, Heath and Safety
The Document Company Xerox
Bessemer Road
Welwyn Garden City
Herts
AL7 1HE
England, Telephone +44 (0) 1707 353434

Xerox 7600 Scanner User’s Guide

Section 7: Compliance Information
Product Recycling & Disposal: USA & Canada
Xerox operates a worldwide equipment take back and reuse/recycle
program. Contact your Xerox sales representative (1-800-ASK-XEROX)
to determine whether this Xerox product is part of the program. For more
information about Xerox environmental programs, visit: www.xerox.com/
environment.html.
If you are managing the disposal of your Xerox product, please note that
the product contains lamp(s) with mercury, and may contain lead,
Perchlorate and other materials whose disposal may be regulated due to
environmental considerations. The presence of these materials is fully
consistent with global regulations applicable at the time that the product
was placed on the market. For recycling and disposal information, contact
your local authorities. In the United States, you may also refer to the
Electronic Industries Alliance web site: http://www.eiae.org/.
Perchlorate Material - This product may contain one or more Perchloratecontaining devices, such as batteries. Special handling may apply, please
see: http://www.dtsc.ca.gov/hazardouswaste/perchlorate/.

European Union
RoHS and WEEE Compliance
This product is compliant with RoHS Regulations of the European
Parliament and Council Directive on the Restrictions of the Use of Certain
Hazardous Substances in Electrical and Electronic Equipment (2002/95/
EC), and with the Waste Electrical and Electronic Equipment (WEEE)
Directive (2002/96/EC).
Some equipment may be used in both a domestic/household and a
professional/business application.

Professional/Business Environment
Application of this symbol on your equipment is confirmation that you
must dispose of this equipment in compliance with agreed national
procedures. In accordance with European legislation, end of life electrical
and electronic equipment subject to disposal must be managed within
agreed procedures.

Xerox 7600 Scanner User’s Guide

Section 8: Illegal Copies
USA
Congress, by statute, has forbidden the reproduction of the following
subjects under certain circumstances. Penalties of fine or imprisonment
may be imposed on those guilty of making such reproductions.
1. Obligations or Securities of the United States Government, such as:
Certificates of Indebtedness

National Bank Currency

Coupons from Bonds

Federal Reserve Bank Notes

Silver Certificates

Gold Certificates

United States Bonds

Treasury Notes

Federal Reserve Notes

Fractional Notes

Certificates of Deposit

Paper Money

Bonds and Obligations of certain agencies of the government, such
as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for publicity
purposes in connection with the campaign for the sale of such
bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a legal
document on which there is a canceled revenue stamp, this may be
done provided the reproduction of the document is performed for
lawful purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic purposes,
Postage Stamps may be photographed, provided the reproduction is
in black and white and is less than 75% or more than 150% of the
linear dimensions of the original.)
Postal Money Orders.
Bills, Checks, or Drafts of money drawn by or upon authorized officers
of the United States.
Stamps and other representatives of value, of whatever
denomination, which have been or may be issued under any Act of
Congress.
2. Adjusted Compensation Certificates for Veterans of the World Wars.
3. Obligations or Securities of any Foreign Government, Bank,
or Corporation.
4. Copyrighted material, unless permission of the copyright owner has
been obtained or the reproduction falls within the “fair use” or library
reproduction rights provisions of the copyright law. Further
information of these provisions may be obtained from the Copyright
Office, Library of Congress, Washington, D.C. 20559. Ask for Circular
R21.
5. Certificates of Citizenship or Naturalization. (Foreign Naturalization
Certificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)

Xerox 7600 Scanner User’s Guide

7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the following
Registrant’s information:
Earnings or Income

Dependency Status

Court Record

Previous military service

Physical or mental condition
Exception: U. S. Army and Navy discharge certificates may be
photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by military
personnel, or by members of the various Federal Departments, such
as FBI, Treasury, etc. (unless photograph is ordered by the head of
such department or bureau.)
11. Reproducing the following is also prohibited in certain states:
Automobile Licenses — Drivers’ Licenses — Automobile Certificates
of Title.
The above list is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.

Canada
Parliament, by statute, has forbidden the reproduction of the following
subjects under certain circumstances. Penalties of fines or imprisonment
may be imposed on those guilty of making such copies.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a public
body or authority in Canada, or of a court of law.
5. Proclamations, orders, regulations or appointments, or notices
thereof (with intent to falsely cause same to purport to have been
printed by the Queen’s Printer for Canada, or the equivalent printer
for a province).
6. Marks, brands, seals, wrappers or designs used by or on behalf of the
Government of Canada or of a province, the government of a state
other than Canada or a department, board, Commission or agency
established by the Government of Canada or of a province or of a
government of a state other than Canada.
7. Impressed or adhesive stamps used for the purpose of revenue by
the Government of Canada or of a province or by the government of a
state other than Canada.
8. Documents, registers or records kept by public officials charged with
the duty of making or issuing certified copies thereof, where the
reproduction falsely purports to be a certified copy thereof.
9. Copyrighted material or trademarks of any manner or kind without the
consent of the copyright or trademark owner.

Xerox 7600 Scanner User’s Guide

The above list is provided for your convenience and assistance, but it is
not all inclusive, and no liability is assumed for its completeness or
accuracy. In case of doubt, consult your solicitor.

Other Countries
Copying certain documents may be illegal in your country. Penalties of
fine or imprisonment may be imposed on those found guilty of making
such reproductions.
Currency notes
Bank notes and cheques
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
Note: This list is not inclusive and no liability is assumed for either its
completeness or accuracy. In case of doubt, contact your legal counsel.

Section 9: EH&S Contact Information
Contact Information
For more information on Environment, Health, and Safety in relation to
this Xerox product and supplies, please contact the following customer
help lines:
USA:
Canada:
Europe:

Xerox 7600 Scanner User’s Guide

1-800-828-6571
1-800-828-6571
+44 1707 353 434

Xerox 7600 Scanner User’s Guide

Index
A

Advanced Interface
adjust settings 59
new profile 65
profile 65
Advanced Properties 68
Advanced Settings tab 26
Apply button 23
aspect ratio 27
AutoRotate image 27

eMail 37
eMail Properties 43
Excel Spreadsheet 36

bit depth 72
Black&White 24, 58
blurred image 60
BMP 34
Brightness 24, 61, 68
Burn to CD 42, 45
Destination Application 45
button options 36

gamma 8, 26, 62
GrayScale 24, 58

C
CD Burn 45
Color 24, 58
color
hue 62
options 62
color space 8
computer specifications 3
Configure Before Scan 30
cancel 32
Contrast 24, 61, 68

D
Destination Application 20
OCR 21
text file format 35
Device Settings Tab 27
Document Format 20
Document Management 37
documentation 3
dots-per-inch 60
dpi 60, 68
DVD-ROM drive 3

Xerox Scanner User’s Guide

F
Fax and Print 37
file format 36
file storage location 48

H
help 3
htm file format 36
HTML Document 36
HTML page 47
HTML Web Page 47
hue 26

I
image
blur 60
preview 59
Image Documents Properties 41
Image Editors 37
image file format 34
image size 63
improvements and settings 25
input size 63
installation 4
invert image 25

J
JPG 34
JPG file size 34

L
Link Properties 38

Index

M
Microsoft Internet Explorer 47
Microsoft Outlook 43
Moire Patterns 25, 60
monitor 3

status light 9
Sti event forwarding 37
Storage and CD-R/W 37
Storage Options Tab 28
Storage Properties 42
system requirements 3

OCR 35
columns 44
optical character recognition 44
OCR options 44
One Touch Button Panel 18
initial settings 19
One Touch icon 17, 20
One Touch Properties window 20, 38
options 23, 36
OneTouch Properties window 18

Text Documents Properties 39
Text Editors 37
text file format 35
Text Formats 35
TIFF 34
Transfer to Storage 48
troubleshooting 69
TWAIN 30
access from One Touch 54
Advanced Interface 58
Basic Interface 56

P
page format options 33
Page Settings tab 25
PaperPort Properties 39
PDF 34, 37
PDF file size 34
Picture type 68
Preview button 56, 67
preview image 59
Properties button 22

R
Resolution 24, 60, 68
Rich Text Format 36
rtf file format 36
ruler units 64

U
uninstall 71
USB port 9

W
WIA 30, 66
Windows Image Acquisition 66

X
xls file format 36

S
saturation 26, 62
Scan Configuration 20
Scan Info box 64
scan multiple pages 31
Scan Settings Tab 24
scan with event forwarding 46
scanner
connecting 9
troubleshooting 69
Select Configuration 22
Select Destination 21, 37
Select Format 22
Show All Destinations 37
Simple Text 36

Xerox Scanner User’s Guide

05-0751-000

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Xerox 7600 Scanner User's Guide If Not Then X7600 Guide.OT4.EN

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