Xerox 701P44148 Users Manual FreeFlow_OpMan_DC8k&7k

701P44148 to the manual 2d9910fa-eb59-04b4-514a-85a47aa1e8ca

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FreeFlow Scanner 665E

Operator
Manual

For the DocuColor 8000/7000 Digital Press

701P44148
Version 1.0, September 2005

Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road
Building 845
Webster, New York 14580
©

Copyright 2005 by Xerox Corporation. All Rights Reserved.

Printed in the U.S.A.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or
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publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable
material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material
generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays looks,
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Table of contents

Conventions

vii

Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Writing style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Safety notices

ix

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix
Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi
North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi
Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii
Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . xii
Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiv
Notices

xv

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Regulatory information for RFID . . . . . . . . . . . . . . . . . . . . . .xvi
Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . .xvi
Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii
It’s illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii
It’s illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxi
Environmental notices for the USA . . . . . . . . . . . . . . . . . . . . . . xxii
Environmental notices for Canada . . . . . . . . . . . . . . . . . . . . . . xxiii

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Product recycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
1. Overview

1-1

Hardware overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Scanner components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Power switch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . 1-4
Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
SCSI Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
SCSI Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Overview of FreeFlow applications. . . . . . . . . . . . . . . . . . . . . . 1-7
Workstation platform . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Powering on/off the system . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Power on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Power off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
RDO files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
FreeFlow Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Accessing the Help system. . . . . . . . . . . . . . . . . . . . . . . . 1-17
Using the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Scanning a 1 or 2-sided document . . . . . . . . . . . . . . . . . . 1-20
Scanning a bound document . . . . . . . . . . . . . . . . . . . . . . 1-21
Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

ii

2. Production Printer Settings

2-1

Opening the Production Printer Settings application . . . . . . . .
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding/editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Editing a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting a default printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking the printer status . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating a job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2-1
2-2
2-3
2-5
2-6
2-7
2-8
2-9

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3. Scan and Print

3-1

Input document information . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Input document type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Determine the condition of the hardcopy . . . . . . . . . . . . . . 3-2
Opening the Scan and Print application . . . . . . . . . . . . . . . . . . 3-3
Scan and print an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Scan and print a large job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Scan and save documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Scan, print, and save documents . . . . . . . . . . . . . . . . . . . . . . 3-11
Scan and Print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Creating new user defaults . . . . . . . . . . . . . . . . . . . . . 3-14
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17
Display in Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Enhance Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Enhance Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21
Print/Job Ticket Settings/PDF Options . . . . . . . . . . . . . . . 3-24
Scan and Print main buttons. . . . . . . . . . . . . . . . . . . . . . . 3-27
Restore Defaults button . . . . . . . . . . . . . . . . . . . . . . . 3-29
4. Advanced Scanning

4-1

Accessing Advanced Scanning . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Using the Automatic Document Feeder and Advanced
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Scanner software overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Main scanning features. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Control menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Localize . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Compression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Calibrate Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Fast Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Single Page Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

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Settings tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Scan ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Original input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Output image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Image Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optimize image for . . . . . . . . . . . . . . . . . . . . . . . .
Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Original type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Image adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Image Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Crop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cropping 1-sided documents . . . . . . . . . . . . . . . .
Cropping 2-sided documents . . . . . . . . . . . . . . . .
Cropping bound, head to toe documents . . . . . . .
Cropping bound documents . . . . . . . . . . . . . . . . .
Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Masking the page edge. . . . . . . . . . . . . . . . . . . . .
Framing 1-sided documents . . . . . . . . . . . . . . . . .
Framing 2-sided documents . . . . . . . . . . . . . . . . .
Framing bound, head to toe documents . . . . . . . .
Framing bound documents . . . . . . . . . . . . . . . . . .
Removing hole punch marks. . . . . . . . . . . . . . . . .
Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preview window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . .
Changing the Zoom factor . . . . . . . . . . . . . . . . . . . . .
Previewing both sides of a 2-sided document . . . . . .
Adjusting the Crop/Frame bounding box . . . . . . . . . .
Using interactive preview (Single Page Mode) . . . . . .
5. Job Ticket/Job Setup

4-13
4-13
4-13
4-15
4-17
4-17
4-18
4-18
4-19
4-20
4-20
4-23
4-24
4-25
4-25
4-26
4-27
4-28
4-28
4-29
4-29
4-30
4-31
4-32
4-33
4-34
4-35
4-35
4-36
4-36
4-37
5-1

What is a job ticket? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Overview of job ticket options . . . . . . . . . . . . . . . . . . . . . . . 5-1
Accessing the job ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Job Setup tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Imaging/Job Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6
Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12
Paper Stocks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

iv

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Color/Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
More Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Job Setup buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5-14
5-15
5-16
5-17

6. Quick Print

6-1

Printing a single file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Printing a job with multiple files. . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Printing all the files in a selected directory . . . . . . . . . . . . . . . . 6-6
7. File Manager

7-1

What is File Manager? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
File Manager capabilities . . . . . . . . . . . . . . . . . . . . . . . . . .
What is displayed in the File Manager window?. . . . . . . . . . . .
Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
File Manager menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Network menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Volume menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tree menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Window menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using File Manager Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

7-1
7-1
7-2
7-3
7-3
7-4
7-5
7-5
7-6
7-6
7-7
7-8
7-8
7-9

8. Security Certification

8-1

9. Hints and tips

9-1

Page feed direction and image orientation . . . . . . . . . . . . . . . .
Definition of portrait and landscape . . . . . . . . . . . . . . . . . .
Definition of SEF and LEF . . . . . . . . . . . . . . . . . . . . . . . . .
Guide to choosing an Original Type for your scan . . . . . . . . . .
Guide to choosing a Media Type . . . . . . . . . . . . . . . . . . . . . . .

9-1
9-1
9-2
9-2
9-3

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Understanding Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3
The two faces of resolution . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
The difference between pixel count resolution &
embedded resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
What is the difference between ppi and dpi? . . . . . . . . . . . 9-5
What resolution should I use to scan an image? . . . . . . . . 9-5
What embedded resolution should I use to print
an image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
How do I calculate what resolution I need to print
a 4"x6" image? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7
What is printer resolution and do I need to worry about it?. 9-7
Black and white scanning mode . . . . . . . . . . . . . . . . . . . . . . . . 9-8
Using scan tickets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9
Using custom page sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9
Using custom defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10
Special image processing needs . . . . . . . . . . . . . . . . . . . . . . 9-10
Scan in Black and White for fastest throughput . . . . . . . . . . . 9-10
Be sure Hole Fill is enabled before using Interactive Preview 9-10
10. Technical data

10-1

Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . 10-1
Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
11. Maintenance

11-1

Maintenance intervals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preventive maintenance intervals . . . . . . . . . . . . . . . . . . .
Contacting Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Telephone numbers and World Wide Web address . . . . .
Spare parts and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11-2
11-2
11-3
11-3
11-4

12. Troubleshooting

12-1

Image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1
Clearing paper jams and misfeeds . . . . . . . . . . . . . . . . . . . . . 12-2

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Conventions

Standardized conventions have been used in this manual to assist
you in visually locating and identifying information quickly.

Symbols
CAUTION: This symbol alerts you to an action that may cause
damage to hardware, software, or result in the loss of data.
WARNING: Warnings mark alert users to areas of the machine
where there is a possibility of personal injury.
WARNING: This symbol identifies an area on the machine that is
HOT and should not be touched.
WARNING: This symbol indicates a laser is being used in the
machine and alerts you to refer to the appropriate safety
information.
KEY POINT: This symbol identifies information that is being
emphasized and is important for you to remember.

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Co n v en ti o ns

The 1 2 3... symbol indicates the beginning of a task or work
process you should use to complete a procedure and is followed
by the first step of a numbered procedure, task, or work process.
NOTE: This symbol calls your attention to information that is
helpful, but not essential to complete a procedure or task.
This symbol indicates that there is additional information from
another source, such as a web site or manual.

Writing style conventions

v i ii

•

Bold type indicates the name of a button to press or touch.

•

Underlining is used to emphasize a word or term.

•

Italic type is used for the text associated with symbols such as
Notes to visually bring the information to your attention.

•

Italic type is also used to indicate names, such as the name of
a chapter, or the name of a screen.

•

Procedures direct you to press buttons located on the Control
Panel, and touch buttons located on the Touch Screen.

•

Text referring to illustrations or screen samples precedes the
image.

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Safety notices

This Xerox product and the recommended supplies are designed
and tested to meet strict safety requirements. These include
safety agency approval and compliance to established
environmental standards. Please read the following instructions
carefully before operating the product, and refer to them as
needed to ensure the continued safe operation of your product.
KEY POINT: The safety testing and performance of this product
have been verified using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the
addition of new functions or connection of external devices, may
impact the product certification. Please contact your authorized
local dealer for more information.

Electrical safety
•

Use only the power cord supplied with this equipment.

•

Plug the power cord directly into a correctly grounded
electrical outlet. Do not use an extension cord. If you do not
know whether or not an outlet is grounded, consult a qualified
electrician.

•

Do not use a ground adapter plug to connect this equipment to
an electrical outlet that lacks a ground connection terminal.

WARNING: You may incur a severe electrical shock if the outlet is
not grounded correctly.
•

Do not place the press where people may step or trip on the
power cord. Do not place objects on the power cord.

•

Do not override or disable electrical or mechanical interlocks.

•

Do not obstruct the ventilation openings. These openings
prevent overheating of the machine.

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S af et y n o ti c e s

WARNING: Never push objects of any kind into slots or openings
on this equipment. Making a contact with a voltage point or
shorting out a part may result in fire or electrical shock.
If any of the following conditions occur, immediately switch off the
power to the machine and disconnect the power cord from the
electrical outlet. Call an authorized Xerox service representative
to correct the problem.
•

The machine emits unusual noises or odors.

•

The power cord is damaged or frayed.

•

A wall panel circuit breaker, fuse, or other safety device is
tripped.

•

Liquid is spilled into the press.

•

The machine is exposed to water.

•

Any part of the machine is damaged.

Disconnect device
The power cable is the disconnect device for this equipment and is
attached to the back of the machine as a plug-in device. To
remove all electrical power from the machine, disconnect the
power cable from the electrical outlet.
WARNING: This product must be connected to a protective earth
current.

x

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S a fe ty n o ti c e s

Laser safety

North America
This product complies with safety standards and is certified as a
Class 1 Laser product under the Center for Devices and
Radiological Health (CDRH) of the United States Food and Drug
Administration (FDA) implemented regulations for laser
products. This product complies with FDA 21 CFR 1940.10 and
1040.11 except for deviations pursuant to Laser Notice No. 50,
dated July 26, 2001. These regulations apply to laser products
marketed in the United States. The label on the machine indicates
compliance with CDRH regulations and must be attached to laser
products marketed in the United States. This product does not
emit hazardous laser radiation.
CAUTION: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous exposure of laser light.
Since radiation emitted inside this product is completely confined
within the protective housing and external covers, the laser beam
cannot escape from the machine during any phase of the user
operation.
This product contains laser warning labels. These labels are
intended for use by the Xerox Service Representative and are
placed on or near panels or shields that require special tools for
removal. Do not remove any of the panels. There are no operator
serviceable areas in these covers.

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S af et y n o ti c e s

Europe (EU) and other markets
This product complies with IEC’s safety standard 60825-1 (Edition
1.2) issued August 2001.
The equipment complies with laser product performance
standards set by governmental, national, and international
agencies as a Class 1 Laser Product. It does not emit hazardous
radiation as the beam is totally enclosed during all phases of
customer operation and maintenance.
CAUTION: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous radiation exposure.
This product contains laser warning labels. These labels are
intended for use by the Xerox Service Representative and are
placed on or near panels or shields that require special tools for
removal. Do not remove any of the panels. There are no operator
serviceable areas inside these covers.
If you need additional safety information concerning the product or
Xerox supplied materials, you may call the following number:
+44 (0) 1707 353434

Safety standards

North America
This Xerox product is safety certified by Underwriters Laboratories
Incorporated to Standards UL60950-1 (first edition), and CSA
International CAN/CSA C22.2 No. 60950-1-03 (First Edition).

Europe (EU) and other markets
This Xerox product is safety certified by Underwriters Laboratories
Incorporated to publication IEC60950-1 (2001) First Edition.

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S a fe ty n o ti c e s

Maintenance safety
•

Do not attempt any maintenance procedure that is not
specifically described in the documentation supplied with your
product.

•

Do not use aerosol cleaners. The use of supplies that are not
approved may cause poor performance of the press and could
create a dangerous condition.

•

Use the supplies and cleaning materials only as directed in
this manual. Keep all materials out of the reach of children.

•

Do not remove the covers or guards that are fastened with
screws. There are no parts behind these covers that you can
maintain or service.

Do not perform any maintenance procedures unless you have
been trained to do them by a Xerox representative, or unless a
procedure is specifically described in one of the manuals included
with your press.

Operational safety
Your Xerox equipment and supplies were designed and tested to
meet strict safety requirements. These include safety agency
examination, approval, and compliance with established
environmental standards.
Your attention to the following safety guidelines will help ensure
the continued safe operation of your product:
•

Use the materials and supplies specifically designed for your
product. The use of unsuitable materials may result in poor
performance of the machine and possibly a hazardous
situation.

•

Follow all warnings and instructions that are marked on or
supplied with the machine.

•

Place the machine in a room that provides adequate space for
ventilation and servicing.

•

Place the machine on a level, solid surface (not on a thick pile
carpet) that has adequate strength to support the weight of the
machine.

•

Do not attempt to move the machine. A leveling device that
was lowered when your machine was installed may damage
the carpet or floor.

•

Do not set up the machine near a heat source.

•

Do not set up the machine in direct sunlight.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

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S af et y n o ti c e s

•

Do not set up the machine in line with the cold air flow from an
air conditioning system.

•

Do not place containers of coffee or other liquid on the
machine.

•

Do not block or cover the slots and openings on the machine.

•

Do not attempt to override any electrical or mechanical
interlock devices.

WARNING: Be careful when working in areas identified with this
warning symbol. These areas may be very hot and should not be
touched.
If you need any additional safety information concerning the
machine or materials, contact your Xerox representative.

Ozone safety
This product produces ozone during normal operation. The ozone
is heavier than air, and the quantity is dependent on print volume.
Providing the correct environmental parameters, as specified in
the Xerox installation procedures, ensures that concentration
levels meet safe limits.
If you need additional information about ozone, request the Xerox
publication, OZONE by calling 1-800-828-6571 in the USA. For a
French language version, call 1-800-828-6571 in the USA, then
press 2.

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Notices

Radio frequency emissions

FCC in the USA
This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the
Federal Communications Commission (FCC) Rules. These limits
are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment
in a residential area is likely to cause harmful interference in which
case the user will be required to correct the interference at his/her
own expense.
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the user’s authority
to operate this equipment.
WARNING: Shielded cables must be used with this equipment to
maintain compliance with FCC regulations.

In Canada (ICES-003)
This Class “A” digital apparatus complies with Canadian ICES003.
Cet appareil numérique de la classe “A” est conforme á la norme
NMB-003 du Canada.

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No ti c e s

Regulatory information for RFID
This product generates 13.56 MHz using an Inductive Loop
System as a Radio Frequency IDentification system device
(RFID). This system is certified in compliance with European
Council Directive 99/5/EC and applicable local laws or regulations
as applicable.

Safety extra low voltage approval
This Xerox product is in compliance with various governmental
agencies and national safety regulations. All system ports meet
the Safety Extra Low Voltage (SELV) circuits for connection to
customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the press
must meet or exceed the requirements previously listed. All
modules that require external connection must be installed per the
installation procedure.

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Certifications in Europe
The CE marking that is applied to this product symbolizes Xerox
Declaration of Conformity with the following applicable Directives
of the European Union as of the dates indicated:
January 1, 1995:

Council Directive 73/23/EEC amended by Council Directive 93/68/
EEC, approximation of the laws of the member states related to
low voltage equipment.

January 1, 1996:

Council Directive 89/336/EEC, approximation of the laws of the
member states related to electromagnetic compatibility.

March 9, 1999

Council Directive 99/5/EC on radio equipment and
telecommunications terminal equipment and the mutual
recognition of their conformity.
A full declaration, defining the relevant directives and referenced
standards, can be obtained from your Xerox Limited
representative or by contacting:
Environment, Health and Safety
The Document Company Xerox
Bessemer Road
Welwyn Garden City
Herts
AL7 1HE
England
Tel Number +44 (0) 1707 353434
WARNING: This system is certified manufactured and tested in
compliance with strict safety and radio frequency interference
regulations. Any unauthorized alteration which includes the
addition of new functions or the connection of external devices
may impact this certification. Please contact your local Xerox
Limited representative for a list of approved accessories.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

xvii

No ti c e s

WARNING: In order to allow this equipment to operate in
proximity to Industrial, Scientific, and Medical (ISM) equipment,
the external radiation from the ISM equipment may have limited or
special mitigation measures taken.
WARNING: This is a Class A product in a domestic
environment. This product may cause radio frequency
interference in which case the user may be required to take
adequate measures.
WARNING: Shielded cables must be used with this equipment to
maintain compliance with Council Directive 89/336/EEC.

It’s illegal in the USA
Congress, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fine
or imprisonment may be imposed on those guilty of making such
reproductions.

1.

Obligations or Securities of the United States Government,
such as:
Certificates of Indebtedness
Coupons from Bonds
Silver Certificates
United States Bonds
Federal Reserve Notes
Certificates of Deposit

National Bank Currency
Federal Reserve Bank Notes
Gold Certificates
Treasury Notes
Fractional Notes
Paper Money

Bonds and Obligations of certain agencies of the government,
such as FHA, etc.

x v i ii

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Notices

Bonds. (U.S. Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the sale
of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a
legal document on which there is a canceled revenue stamp,
this may be done provided the reproduction of the document is
performed for lawful purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic
purposes, Postage Stamps may be photographed, provided
the reproduction is in black and white and is less than 75% or
more than 150% of the linear dimensions of the original.)
Postal Money Orders.
Bills, Checks, or Drafts of money drawn by or upon authorized
officers of the United States.
Stamps and other representatives of value, of whatever
denomination, which have been or may be issued under any
Act of Congress.

2.

Adjusted Compensation Certificates for Veterans of the World
Wars.

3.

Obligations or Securities of any Foreign Government, Bank, or
Corporation.

4.

Copyrighted material, unless permission of the copyright
owner has been obtained or the reproduction falls within the
“fair use” or library reproduction rights provisions of the
copyright law. Further information of these provisions may be
obtained from the Copyright Office, Library of Congress,
Washington, D.C. 20559. Ask for Circular R21.

5.

Certificates of Citizenship or Naturalization. (Foreign
Naturalization Certificates may be photographed.)

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

xix

No ti c e s

6.

Passports. (Foreign Passports may be photographed.)

7.

Immigration Papers.

8.

Draft Registration Cards.

9.

Selective Service Induction Papers that bear any of the
following Registrant’s information:
Earnings or Income
Court Record

Dependency Status
Previous military service

Physical or mental condition
Exception: United States military discharge certificates may be
photographed.

10.Badges, Identification Cards, Passes, or Insignia carried by
military personnel, or by members of the various Federal
Departments, such as FBI, Treasury, etc. (unless photograph
is ordered by the head of such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers’ Licenses - Automobile
Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.

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Notices

It’s illegal in Canada
Parliament, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fines
or imprisonment may be imposed on those guilty of making such
copies.

1.

Current bank notes or current paper money.

2.

Obligations or securities of a government or bank.

3.

Exchequer bill paper or revenue paper.

4.

The public seal of Canada or of a province, or the seal of a
public body or authority in Canada, or of a court of law.

5.

Proclamations, orders, regulations or appointments, or notices
thereof (with intent to falsely cause same to purport to have
been printed by the Queen’s Printer for Canada, or the
equivalent printer for a province).

6.

Marks, brands, seals, wrappers or designs used by or on
behalf of the Government of Canada or of a province, the
government of a state other than Canada or a department,
board, Commission or agency established by the Government
of Canada or of a province or of a government of a state other
than Canada.

7.

Impressed or adhesive stamps used for the purpose of
revenue by the Government of Canada or of a province or by
the government of a state other than Canada.

8.

Documents, registers or records kept by public officials
charged with the duty of making or issuing certified copies
thereof, where the reproduction falsely purports to be a
certified copy thereof.

9.

Copyrighted material or trademarks of any manner or kind
without the consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance,
but it is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your solicitor.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

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No ti c e s

Environmental notices for the USA
As an ENERGY STAR® partner, Xerox Corporation has
determined that this product meets the ENERGY STAR guidelines
for energy efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered
United Stated trademarks.
The ENERGY STAR Office Equipment Program is a team effort
between U.S., European Union and Japanese governments, and
the office equipment industry to promote energy-efficient copiers,
printers, fax, multifunction machines, personal computers, and
monitors. Reducing product energy consumption helps combat
smog, acid rain, and long-term changes to the climate by
decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your
machine will be delivered with the timer for switching to Low
Power Mode from the last copy/print output, set at 15
minutes. The time to switch to power save (auto off/sleep) mode
is set at 60 minutes from the last copy/print output. A more
detailed description of the Power Saver Mode, together with
instructions on changing the default time to suit your work pattern,
can be found in the System Administration Guide, System Timers,
Power Saver section.

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Notices

Environmental notices for Canada
Terra Choice Environmental Services, Inc. of Canada has verified
that this Xerox product conforms to all applicable Environmental
Choice EcoLogo requirements for minimized impact to the
environment.
As a participant in the Environmental Choice program, Xerox
Corporation has determined that this product model meets the
Environmental Choice guidelines for energy efficiency.
Environment Canada established the Environmental Choice
program in 1988 to help consumers identify environmentally
responsible products and services. Copier, printer, digital press,
scanners, and fax products must meet energy efficiency and
emissions criteria, and exhibit compatibility with recycled supplies.
Currently, Environmental Choice has more than 1600 approved
products and 140 licensees. Xerox has been a leader in offering
EcoLogo approved products. In 1996, Xerox became the first
company licensed to use the Environmental Choice EcoLogo for
its copiers, printers, and fax machines.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

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No ti c e s

Product recycling and disposal
If you are managing the disposal of your Xerox product, please
note that the product contains lead and other materials whose
disposal may be regulated due to environmental
considerations. The presence of lead is fully consistent with
global regulations applicable at the time that the product was
placed on the market.

North America
Xerox operates a worldwide equipment take-back and reuse/
recycle program. Contact your Xerox sales representative (1-800ASK-XEROX) to determine whether this Xerox product is part of
the program. For more information about Xerox environmental
programs, visit www.xerox.com/environment.
For recycling and disposal information, contact your local
authorities. In the United States, you may also refer to the
Electronic Industries Alliance web site: www.eiae.org.
If your product is not part of the Xerox program and you are
managing its disposal, please follow the instructions provided in
the above paragraph.

European union
Application of this symbol on your equipment is confirmation that
you must dispose of this equipment in compliance with agreed
national procedures.
In accordance with European legislation end-of-life electrical and
electronic equipment subject to disposal must be managed within
agreed procedures.
Prior to disposal, contact your local dealer or Xerox representative
for end-of-life take-back information.

Other countries
Please contact your local waste authorities and request disposal
guidance.

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1.

Overview

The Xerox FreeFlow Scanner 665E is a Xerox color-enabled
scanner that interfaces with FreeFlow software. The scanner is
an optional accessory that is used in conjunction with the
DocuColor 8000/7000 Digital Press.
The FreeFlow Scanner 665E is capable of:
•

Scanning color images at 600 x 600 dots per inch (dpi).

•

Providing the same resolution and ranges for both Platen and
Automatic Document Feeder (ADF) scanning.

•

Providing electronic page (ADF) deskew for color and black
and white.

NOTE: The scanner only deskews what the ADH may have
skewed during the scanning process.
•

Providing color scaling, ranging from 11-100% at 600 dpi and
22-200% at 300 dpi.

The scanner provides the following controls:
•

Hue rotation which allows you to shift the entire spectrum of
the image by an equal amount.

•

Color cast adjustment control which allows for correction of the
image to remove small amounts of unwanted color tints.

•

Saturation control which allows you to adjust the intensity of all
color. You can decrease intensity until a gray image devoid of
color is achieved. You can increase intensity until colors over
saturate.

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1. O ve r v i e w

Hardware overview

The Xerox FreeFlow Scanner 665E is a high quality, high volume
scanner. Teamed with scanning software and a personal
computer, the scanner is a powerful tool for capturing and
manipulating graphics and text.

Scanner components
The scanner is comprised of the following components:

1- 2

•

Control panel

•

Power switch

•

Automatic Document Feeder (ADF)

•

Document Glass

•

SCSI connection

•

SCSI cable

•

Power cord

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1. O v e r v ie w

Control Panel
The scanner includes a control panel on the front right corner. Use
these controls to start and stop scans as well as monitoring the
status of the scanner.

The control panel consists of the following components:
Start button (green):
Stop button (red):

Press this button to start a scan.
Press this button to cancel a scan. The page currently being
scanned will complete the scan process.

Status LED (green):

Remains constantly lit when the scanner is ready to scan and is
dark whenever a scan is in progress.

Fault LED (yellow):

Flashes when a fault has occurred, requiring corrective action.

Power switch
The on/off switch is located on the rear of the right side panel.

Power switch

When you switch on the power, a yellow status LED on the control
panel begins to flash. Wait until the scanner makes an audible
"click" sound and the green status LED lights before turning on
power to the PC.
For more information about powering on/off the system, refer to
page 1-15.

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1. O ve r v i e w

Automatic Document Feeder (ADF)
ADF

The Automatic Document Feeder has the following features:
Automatic 2-sided
scanning:

Feeds many document
types, including:

High-speed scanning:

Ability to separate the ADF
from the Document Glass
Cover

1- 4

When two-sided originals are scanned, the front (top) side is
scanned first. The original is then turned over and passed through
the ADF to scan the back side. Finally, it is turned over a second
time before being ejected into the Document Output Tray face
down, thus maintaining the original order of the document stack.
•

Documents from 6.5 x 5.5 inches to 11.7 x 17 inches

•

Documents with minor damage, such as slightly curled paper

•

Hole-punched stock

•

13 to 32 lb. (49 to 120 gsm) uncoated stock

•

65 images per minute in black and white

•

30 images per minute in grayscale

•

20 images per minute in color

•

100 sheet capacity (20 lb. uncoated stock)

The Automatic Document Feeder (ADF) separates from the
Document Glass cover with a latch on the front edge of the ADF/
Document Glass cover assembly. This aids in jam clearance and
for scanning bound documents with many pages. With the
Document Glass cover separated from the Document Feeder, it
will close and contact the bound document with even pressure.

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1. O v e r v ie w

Document Glass
Raise the entire ADF and Document Glass Cover Assembly to
access the Document Glass.

Document glass
The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2
mm) scanning area and has standard and book registration
guides. Scan directly from the Document Glass if you are
scanning an image on photographic paper or you are scanning a
delicate or damaged document.

SCSI Connection
SCSI stands for Small Computer System Interface. It is
pronounced 'scuzzy,'
SCSI is the protocol that lets your PC communicate with the Xerox
Scanner. When using a SCSI peripheral device (the scanner),
you must first power on the peripheral device (scanner) before
powering on the PC. Wait for the scanner to complete its
calibration sequence and for the status LED (green) to light before
powering on the PC.
The SCSI connection is located on the middle of the rear panel.

SCSI connection

The scanner requires a dedicated SCSI connection.

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1. O ve r v i e w

SCSI Cable
A 9.8 foot (3 m) SCSI cable is provided with your Xerox Scanner.
This cable enables communication between the scanner and the
host PC.

SCSI cable

Power Cord
Plug the power cord into the scanner at the left rear panel.

Power cord

The scanner requires a 10 amp 115 VAC connection in the United
States or Canada, and a 5 amp 240 VAC connection in Europe.
Contact an electrician if your electrical service does not match
these requirements.

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Overview of FreeFlow applications
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
The FreeFlow applications include the following:
Production Printer
Settings:

This application consists of the following functions:
•

Adding, editing, and deleting a printer

•

Setting a default printer

•

Checking the printer and/or job status

•

Creating a job ticket

The Production Printer Settings application is discussed in more
detail in Chapter 2 on page 2-1.

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1. O ve r v i e w

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Scan and Print:

This application provides a quick, easy way to scan, print, and
save documents. It also allows you to apply enhancements,
headers, footers, and page numbers to your scan jobs.

Application
title bar
Menu bar
Message area

Scan and
Print options

Click this
button to
access
additional
scanning
features

Click this button
to cancel all
selections and
return to system
defaults

Click this
button to
cancel the job

Scan, Print, and
Save buttons
Click this
button to
access the
Job Setup/
Job Ticket
options

The Scan and Print application is discussed in more detail in
Chapter 3 on page 3-1.

1- 8

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KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Advanced Scanning:

The Advanced Scanning options are accessed from the Scan and
Print window by clicking the button. The Advance Scanning
provides more scanning options and allows you to better define
the scanning parameters of your original document.

Advanced Scanning is discussed in more detail in Chapter 4 on
page 4-1.

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1. O ve r v i e w

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Job Ticket/Job Setup:

The Job Ticket/Job Setup options are accessed either from the
Production Printer Settings application or from the Scan and Print
application.

A job ticket is an electronic record that specifies printing and
finishing options for a document. The job ticket options available
for your document are listed in the Job Setup dialog box.
The Job Ticket/Job Setup options are discussed in more detail in
Chapter 2 on page 2-9 and in Chapter 5 on page 5-1.

1- 1 0

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KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Quick Print:

This application is available on the scanner and also can be
installed and executed from client workstations on which have the
required PC platform software loaded. Quick Print allows you to
retrieve and print documents that are already set up, ready to
print, and are stored in a digital format, such as RDO, PostScript
(PS), PDF, TIFF, JPEG, HP/PCL, or ASCII.

Quick Print is discussed in more detail on Chapter 6 on page 6-1.

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KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
File Manager:

The FreeFlow File Manager application allows you to manage
your Raster Document Object (RDO) files. Use the FreeFlow File
Manager to copy, move, rename, and/or delete an RDO file.

KEY POINT: Do not confuse Windows Explorer with the FreeFlow
File Manager. While they look basically the same, the FreeFlow
File Manager is where you manage compound document objects
like RDOs as a single object. Furthermore, Windows Explorer
cannot handle compound objects like RDOs, so you could corrupt
your RDOs if you try to copy, move, delete, or rename these
objects within Windows Explorer.
File Manager and its features is discussed in more detail on
Chapter 7 on page 7-1.

1- 1 2

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KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Security Certification:

If your site requires a high security communication and you are
connected to a DocuSP color server, you will this application.

Security Certification is discussed in more detail on Chapter 8 on
page 8-1.

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Workstation platform
The following table lists the required hardware components for the
scanner workstation platform:
Required workstation platform
Workstation platform

1- 1 4

Description

DELL OptiPlex

The FreeFlow workstation platform:
• 3.0 GHz Single P4 CPU w/1 MB L2-Cache,
800 MHz FSB
• 915G or GX520 Chipset
• 1 GB of memory
• Single 80 GB SATA 7200 RPM Hard Disk
• Integrated Graphics Controller
• Adaptec Dual Port 39160 SCSI Adapter Card
• 48x CD-RW/DVD combo with IDE/ATA
interface
• 10Base/T-100/1.0 GB Base-TX Network
Controller
• 2 PCI Slots (3 32b/33MHZ)
• 1 PCI-E x 16 slot
• 1 PCI-E x 1 slot (500 MHz)
• Microsoft Windows XP Professional operating
system with SP2

LCD 1505FP DELL Ultra
sharp 15-inch monitor with
height adjustable stand

FreeFlow Scanner 665E supports the DELL Ultra
sharp 15-inch flat-panel display.

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Powering on/off the system
The system consists of the scanner, the PC monitor, the and the
PC workstation (hard drive tower, mouse, and keyboard).

Power on
Follow these steps when powering on the system.

1.

Power on the scanner and wait for the green LED to light.

2.

Power on the PC monitor.

3.

Power on the workstation.

4.

If required, log into the network.

NOTE: All FreeFlow software applications are found by selecting
from the Windows task bar the following: Start: Programs: Xerox
FreeFlow Software.

Power off
Follow these steps when powering off the system.

1.

From the Windows tasteable select Start: Shut Down; the
Shut Down Windows dialog box appears.

2.

Select Shut Down from the What do you want the
computer to do? drop-down list.

3.

Select OK to shut down the PC and power off the
workstation.

4.

Power off the PC monitor.

5.

Power off the scanner.

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RDO files
RDO is the three-letter extension for the Raster Document Object
file type. As stated earlier, the RDO file type is used primarily with
FreeFlow, but you can use RDOs with other FreeFlow
applications, or convert them to PostScript or PDF files.
An RDO is a document file made up of images. An RDO has two
parts:
•

A PostScript wrapper which contains all the information about
the structure and format of the pages in your document.

•

A .CON directory that holds the TIFF, JPEG, PostScript, and
Adobe PDF files that make up the pages of your document.

When you create an RDO, FreeFlow creates both of these parts
automatically.
With an RDO you can:

•

Scan hardcopy documents to create electronic images to add
pages to your RDO.

•

Insert existing TIFF files, JPEG files, PostScript files, or Adobe
PDF files into your RDO.

•

Export RDO pages to other file formats such as TIFF, JPEG,
PostScript, or Adobe PDF.

•

Create headers or footers, add page numbers and logos,
group pages into sections, or choose a paper size for your
RDO. There are also many other setup and printing options.

•

Put as many pages as you want in an RDO. However, the
bigger your RDO is, the longer it will take you to open it.

KEY POINT: Do not move, copy, rename, or delete an RDO using
Windows Explorer. If you do, the content (.CON) directory will not
be included in the operation, and the RDO will be corrupted. Use
the FreeFlow File Manager to perform these operations on RDO
files.
NOTE: For descriptions of the other file types you can use with
RDOs, use the online Help system.

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FreeFlow Help
The FreeFlow Scanner 665E online Help system is an excellent
source of information about the features available and how to use
them.

Accessing the Help system
You can access the online Help system in a number of ways. The
easiest way is to use the Help menu.
Perform the following steps to access the Help system.

1.

From any FreeFlow Scanner 665E application, select Help:
and either Help Topics or Help. The Help dialog box
displays with the Contents tab displays.

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1. O ve r v i e w

2.

Select the Index tab to display an alphabetical list of Help
topics. As you enter text into the Type in the keyword to
find text box, topics associated with the words you type
display.

3.

Select the Search tab to search the entire Help system for
one or more specific keywords.

4.

Type a word in the Type in the keyword to find text box; for
example, type mode.
NOTE: You can type more than one keyword at a time in
the Type in the keyword to find text box.

5.

1- 1 8

Click the List Topics button to display all Help topics that
contain the word “mode.”

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6.

Double-click on the Enhance Image settings topic in the
Select Topics to display list box. The topic displays in the
text window on the right.

NOTE: You can store any displayed Help topic as a
Favorite. With the desired topic selected, click on the
Favorites tab. Select Add to add the topic to your list of
Favorites.

7.

Select Close (
) in the title bar to close the Help system
and return to the FreeFlow application window.

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Using the Document Glass
Use the document glass under the following conditions:
•

The document is old, fragile, or torn

•

The document stock is lighter than 13 lb. or heavier than 32#
lb.

•

The document is on coated stock, inkjet paper, photographic
paper, or other rigid media

•

The document is larger than 11.7 x 17 inches

•

The document is bound

NOTE: Scan fragile documents, photographs (printed on
photographic stock), inkjet papers, and bound documents on the
Document Glass.

Scanning a 1 or 2-sided document
To scan a 1 or 2-sided document:

1.

Raise the document glass cover.

2.

Place the document on the document glass, registering it in
the upper left corner.

3.

Close the document glass cover.

4.

Make the desired selections from the Scan and Print
application.
The Scan and Print application is discussed in Chapter 3 on
page 3-1.

5.

If desired, make additional selections from Advanced
Scanning.
The Advanced Scanning application is discussed in Chapter
4 on page 4-1.
NOTE: If scanning a 2-sided document, be sure to select the
2-sided option from Scan and Print/Advanced Scanning.

6.

When satisfied with settings, click Scan (from Scan and
Print/Advanced Scanning).
NOTE: If scanning a 2-sided document, turn the document
over and repeat steps Step 4 through Step 6 for the second
side.

1- 2 0

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Scanning a bound document
To scan a bound document:

1.

Raise the document feeder.

2.

Place the bound document on the Document Glass,
registering it on the front center edge, as indicated by the
icon on the document glass frame.

3.

Lower the document feeder, being careful not to move the
bound document out of registration.

4.

From Advanced Scanning, select Document glass-bound
original from the Scan location drop-down list.
Refer to Chapter 4, “Original input” on page 4-15.

NOTE: The maximum page dimension for scanning a
bound original is 9 x 12 inches.

5.

From Advanced Scanning choose the Right page, Left page,
or Both pages radio button.

Refer to Chapter 4, “Original input” on page 4-15.

6.

Make the desired selections from the Advanced Scanning
and Scan and Print applications.
The Scan and Print application is discussed in Chapter 3 on
page 3-1 and the Advanced Scanning application is
discussed in Chapter 4 on page 4-1.

7.

When satisfied with settings, click Scan (from Scan and
Print/Advanced Scanning).

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Using the ADF
The ADF enables you to scan 1-sided and 2-sided documents
quickly, and returns them in a stack in the same order you placed
them in the input tray.
Use the ADF for rapid scanning of up to 100 pages. The ADF can
feed pages from 5.5 x 6.5 in. (139.7 x 165.1 mm), long edge feed
(LEF), to 11.7 x 17 in. (297.2 x 431.8 mm) of uncoated, bond
paper stock from 13 lb. (49 gsm) to 32 lb. (120 gsm).
To use the ADF:

1.

From Advanced Scanning, ensure that Document feeder is
selected from the Scan Location drop-down list.
Refer to Chapter 4, “Original input” on page 4-15.

1- 2 2

2.

Place a document or stack of documents in the input tray
face up, either in the short edge feed (SEF) direction or the
long edge feed (LEF) direction.

3.

Adjust the ADF side guides so they gently touch the edges
of the paper.

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4.

From Advanced Scanning, click the SEF/LEF toggle to
specify how the document is loaded in the input tray.
Indicates direction
the documents are
loaded in the ADF

Refer to Chapter 4, “Original input” on page 4-15.

5.

Make the desired selections from the Advanced Scanning
and Scan and Print applications.
The Scan and Print application is discussed in Chapter 3 on
page 3-1 and the Advanced Scanning application is
discussed in Chapter 4 on page 4-1.

6.

When satisfied with settings, click Scan (from Scan and
Print/Advanced Scanning).

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1. O ve r v i e w

1- 2 4

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2.

Production Printer Settings

Before you can print your scanned documents you must set up
your printer or printers. This chapter provides step-by-step
instructions for setting up, editing, and deleting a printer.

Opening the Production Printer Settings application
Select Start: Programs: Xerox FreeFlow Software: Printer
Production Settings.

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2. P r o d uc t i on P r i n te r S e tt i ng s

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
The Printer Production Settings dialog box opens:

NOTE: This chapter uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press
and color server for your work environment.

Overview
The Printer Production Settings application allows you to:
•

Add a printer

•

Edit an existing printer

•

Delete a printer

•

Choose a specific printer from the list as your default printer

•

Check the status of any listed printer

•

Create a job ticket
Job Ticket information is discussed in Chapter 5 on page 5-1.

2- 2

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2. Pr o d uc t i on P r in t er S e tt in g s

Adding/editing a printer
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
When adding a printer, enter the information for your site specific
color printer by using the following procedure. If your site specific
color printer is not a DocuColor 8000, your options and results
may vary from what appears in this procedure.

1.

From the Printer Production Settings dialog box, select
Add Printer. The Add Printer dialog box displays.

NOTE: The availability of the Convert PDF files to PS and
Support legacy DocuSP check boxes depends on the
printer you add or select.

2.

Type your  in the Printer name
text box; refer to the example below:

3.

Type your  in the Printer server
text box; refer to the example below:

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2. P r o d uc t i on P r i n te r S e tt i ng s

4.

Type your  in the Print queue
text box; refer to the example below:

NOTE: Type the appropriate information for your server and
your print queue based on the server and the print queue at
your site.

5.

From the Printer model: drop-down list, select DocuColor
8000: or your site specific printer.

6.

From the Print controller/server type: drop-down list, select
your site specific print controller/server type.

7.

To ensure that the connection to the printer is working, select
Test Print; this sends a test print to the printer.

8.
9.

2- 4

If you do not get a test print from the printer, return to Step 1
and begin again. If you continue to have problems adding a
printer, see your network or system administrator or
assistance.
Select OK. This returns you to the Production Printer
Settings dialog box.
Select Close. This closes the Production Printer Settings
dialog box.

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Editing a printer
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
You can edit an existing printer from the Production Printer
Settings application.

Select Edit Printer; the Edit Printer dialog box opens:

To edit an existing follow Steps 1-9 of “Adding/editing a printer” on
page 2-3.

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2. P r o d uc t i on P r i n te r S e tt i ng s

Deleting a printer
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

1.

From the Printer Production Settings dialog box, select the
desired printer.

2.

Select Delete Printer. A dialog box displays asking you if
you want to delete the current printer.

3.

Select Yes to delete the printer; select Cancel to keep the
printer and cancel the delete process.
Select Close. This closes the Production Printer Settings
dialog box.

4.

2- 6

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Setting a default printer
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

1.

From the Printer Production Settings dialog box, select the
desired printer that you want as the default printer.

2.

Select Set as Default Printer. A check mark appears to the
left of the selected printer, indicating that this is now your
default printer.

3.

Select Close. This closes the Production Printer Settings
dialog box.

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2. P r o d uc t i on P r i n te r S e tt i ng s

Checking the printer status
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
KEY POINT: This button functions only when the scanner is
connected to a DocuSP color server.

2- 8

1.

From the Printer Production Settings dialog box, select the
desired printer.

2.

Select Printer Status.

3.

Select Close. This closes the Production Printer Settings
dialog box.

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Creating a job ticket
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

1.

From the Printer Production Settings dialog box, select
Create a Job Ticket.

2.

The Job Setup dialog box opens.

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2. P r o d uc t i on P r i n te r S e tt i ng s

3.
4.

Make your desired selections.
Select OK to save and close the Job Setup dialog box. This
returns you to the Production Printer Settings dialog box.
KEY POINT:The Job Setup/Job Ticket features are discussed
in more detail in Chapter 5 on page 5-1.

5.

2- 1 0

Select Close. This closes the Production Printer Settings
dialog box.

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3.

Scan and Print

The Scan and Print process simulates a copier. The scanner
creates a temporary digital file with which it uses to complete the
copy.

Input document information

Input document type
If your hardcopy
document is:

Example

Use this part of the
scanner

A bound document

Book, magazine, or
stapled set of pages

Document glass

A single page

Letter, form or
statement

Single-sheet feeder
or multi-sheet feeder

An unbound
document with
printing on 1 or 2
sides

Article, presentation,
or report

Multi-sheet feeder

NOTE: Use the icon in the Scan and Print application to help you
properly position the hardcopy document on the scanner.

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Determine the condition of the hardcopy
Always be aware of the condition of your hardcopy
documents. The condition of the hardcopy document, or input
document, determines how you scan a document or whether you
must create a new original. If a hardcopy document is in good
condition, you can use the multisheet or single-sheet feeder. If the
hardcopy document is fragile or damaged, use the document
glass for the most reliable scan.
Good condition:

Fragile Condition:

Damaged Condition:

3- 2

•

No staples or clips

•

Flat and smooth pages

•

Cleanly punched holes

•

Flattened creases or folds

•

Excessive curling

•

Slightly torn edges

•

Coated or glossy stocks

•

Rough or torn holes

•

Stapled or clipped pages

•

Heavy folds or wrinkles

•

Very rough or smooth surface paper (e.g., FAX paper)

•

Transparencies

•

Paste-ups (hardcopy that has tape or glue holding images in
place)

•

Vellum

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3 . S c a n a nd P r in t

Opening the Scan and Print application
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
From Start: Programs: select Xerox FreeFlow Software: and
Scan and Print.

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3. S c a n a nd P r i n t

Scan and print an original
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

Scan
options

Print
options

Advanced
Scanning button

Enhance
options

Setup
button

More Options
button

Follow these steps when scanning an original.

1.
2.

With the Scan and Print application open, place the
hardcopy document on the scanner glass or into the
multisheet feeder.
From the Options section, select Print.
The Print option is discussed in more detail on page 3-14.

3.

3- 4

From the Scan section, make the desired selections for:
•

Sides to scan

•

Original page size of your document

•

Mode (color or black and white)

•

Image orientation

•

Reduce/Enlarge

•

Brightness

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NOTE: By clicking on the Advanced Scanning... button,
more options are available. This button is discussed in more
detail on Chapter 4, “Advanced Scanning” on page 4-1.
Each one of these options is discussed in more detail later in
this chapter or Chapter 4 on page 4-1

4.

From the Enhance Image section, select either Deskew or
Despeckle (black and white mode only).
•

Deskew eliminates the skew of an image.

•

Despeckle removes stray pixels that appear as “dirt” on
an image.

Each one option is discussed in more detail on page 3-19.

5.

From the Enhance Document section, select one or more of
the following:
•

Header to add a header

•

Footer to add a footer

•

Page numbers to add page numbers to your document

NOTE: By clicking on the Setup... button, more options are
available. This button is discussed in on page 3-21.
Each one of these options is discussed in more detail starting
on page 3-21.

6.

From the Print section, make selections for:
•

Printer

•

Number of copies (and check Collated if appropriate)

•

Job type

•

Stock size and type (and check Drilled if appropriate)

•

Number of sides imaged

•

Output location

•

Finishing options

•

Account name or number, if desired.

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3. S c a n a nd P r i n t

NOTE: By clicking on the More Options... button, a Job
Setup dialog box opens with additional options. This button
is discussed in more detail in Chapter 5 on page 5-1.
Each one of these options is discussed in more detail starting
on page 3-24 and in Chapter 5 on page 5-1.
NOTE: To disable all additional options without having to
change each one individually, clear the Apply More Options
check box.

7.

To activate the copy process, at the bottom of the Scan and
Print dialog box, select Scan and Print.
NOTE: The green button on the scanner does not activate
Scan and Print.

8.

3- 6

When you are finished, close the Scan and Print application.

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Scan and print a large job
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
You can use Scan and Print to build large copying jobs with the
Scan to Job button. Large jobs are defined as those with page
counts that exceed the capacity of the scanner’s multisheet
feeder; refer to Chapter 10 on page 10-1 for the capacity of this
scanner.

Scan to Job
button
Follow these steps when scanning large jobs.

1.
2.
3.
4.
5.
6.
7.

With the Scan and Print application open, place the first
portion of your job into the multisheet feeder.
Select your job options; refer to Steps 2-8 of the “Scan and
print an original” on page 3-4.
Select the Scan to Job button.
After the first portion of your job is scanned, place the second
portion of your job into the multisheet feeder.
Repeat Steps 2-4 until your entire job is scanned.
Select Print Job; your job is submitted to the selected printer.
When you are finished, close the Scan and Print application.

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3. S c a n a nd P r i n t

Scan and save documents
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
You can scan a document and save it as an RDO or an Adobe
PDF by using the Scan and Print application.

1. Select a
Save
option

2. Save
section
becomes
active

Follow these steps when scanning and saving documents.

1.
2.

3- 8

With the Scan and Print application open, place the
hardcopy document on the scanner glass or into the
multisheet feeder.
From the Options section, select Save.

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3.

Select your job options; refer to Steps 3-8 of the “Scan and
print an original” on page 3-4.
NOTE: Step 6 of the “Scan and print an original” on page 3-4
discusses the Print options. For Save jobs, this section of
the Scan and Print dialog box is called either Job Ticket
Settings or PDF Options; refer to Step 8 of this
procedure. The options for Job Ticket Settings are the
same as the Print options. The PDF Options are not the
same; refer to “Print/Job Ticket Settings/PDF Options” on
page 3-24.

4.

From the Save section, select either RDO or PDF.
The Display in Acrobat option is discussed in more detail on
“Display in Acrobat” on page 3-18.

5.

Select Browse; the Save As dialog box opens.

6.

Use the Save in drop-down list to navigate to and select the
desired Windows location to store the file.
Type the name of your file in the File name text box.

7.

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8.

Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save
as type list box.
NOTE: When Save As: PDF is selected from the Save
section, the Print section on the right side of the dialog box
changes to PDF Options. When Save As: RDO is selected,
this section changes to Job Ticket Settings. Refer to the
illustration below.

Save As: PDF
and PDF Options

9.
10.
11.
12.
13.

Save As: RDO
and Job Ticket Settings

Select Save or OK to close the Save As dialog box and
return to Scan and Print. The path for your job displays in the
Location box.
Select a printer from the Optimize for or the Printer dropdown list.
Select any other appropriate options from this section.
Select Scan and Save. Your file is saved to the specified
location.
When you are finished, close the Scan and Print application.

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

3- 1 0

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3 . S c a n a nd P r in t

Scan, print, and save documents
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
You can scan a document, print it, and save it as an RDO or an
Adobe PDF by using the Scan and Print application.

Follow these steps when scanning, printing, and saving
documents.

1.
2.
3.
4.

With the Scan and Print application open, place the
hardcopy document on the scanner glass or into the
multisheet feeder.
From the Options section, select Print and Save.
Select your job options; refer to Steps 3-8 of the “Scan and
print an original” on page 3-4.
From the Save section, select either RDO or PDF.
The Display in Acrobat option is discussed in more detail on
“Display in Acrobat” on page 3-18.

5.
6.
7.

Select Browse; the Save As dialog box opens.
Use the Save in drop-down list to navigate to and select the
desired Windows location to store the file.
Type the name of your file in the File name text box.

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3. S c a n a nd P r i n t

8.
9.
10.
11.

Select PDF Files (*.pdf) or RDO Files (*.rdo) from the Save
as type list box.
Select Save to close the Save As dialog box and return to
Scan and Print. The path for your job displays in the Location
box.
Click Save, Print & Save.
When you are finished, close the Scan and Print application.

Scan and Print features
This section discusses in detail the various Scan and Print
features. The features are discussed in the order they are shown
on the Scan and Print dialog box (refer to the illustration below):

NOTE: When the Scan and Print application is started, the Print
option is the default selection.
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

3- 1 2

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3 . S c a n a nd P r in t

Menus
The Scan and Print application has the following menus:

File:

This menu contains:
•

Save User Defaults: Allows you to save the current settings
as the user defaults for Scan and Print. All user default
settings are restored when Scan and Print is opened.
You can create user default settings to maintain your most
frequently used feature settings between Scan and Print
sessions. To create new user defaults, refer to “Creating new
user defaults” on page 3-14 for the step-by-step instructions.

•

•

•

Restore User Defaults: Returns all controls to the user
default settings.
–

You can reset all feature settings to the previously defined
user defaults at any time during your Scan and Print
session. Resetting defaults is particularly helpful when
scanning multiple documents with different properties (for
example, size, plex, headers, and so forth); it allows you to
quickly return all features to their default setting.

–

You can restore all user default settings by selecting File:
Restore User Defaults.

Restore Factory Defaults: Returns all controls to the factory
default settings.
–

You can reset all feature settings to the factory defined
defaults at any time during your Scan and Print session.

–

To reset factory defaults, select File: Restore Factory
Defaults.

Exit: Allows you to exit from the Scan and Print application.

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3. S c a n a nd P r i n t

View:

Help:

This menu contains:
•

Printer/Job Status: Opens the Job Manager dialog box so
you can manage the jobs in the print queues.

•

Quick Print: Opens the Quick Print dialog box.

•

Inches: Select this option to change the measurement to
inches.

•

Millimeters: Select this option to change the measurement to
millimeters.

This menu contains:
•

About Scan and Print: Displays version and copyright
information for the Scan and Print application.

•

Help: Contains the commands for using and learning about
the online Help system.

Creating new user defaults
You can create user default settings to maintain your most
frequently used feature settings.

1.
2.
3.

Set all features to your desired default settings.
Select File: Save User Defaults.
Click OK to save the settings.

Options

This area of the Scan and Print dialog box allows you to choose
from one of the following:
•

Print: Select this option if you want only a printed output copy
of your scanned document.

•

Save: Select this option if you want to save your scanned
document and do not want a printed output.

•

Print and Save: Select this option if want both a printed
output and saved file of your scanned document.

KEY POINT: The remainder of the options available on the Scan
and Print dialog box will vary depending on the selection made
here.
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

3- 1 4

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Scan
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

This area of the Scan and Print dialog box allows you to choose
the following:
•

Sides to scan: Based on your original documents, select one
of the following:
–

1 Side: Select this option if your scan job consists of 1sided documents only.

–

2 Sides: Select this option if your scan job consists of 2sided documents.

•

Original page size of your document: From the drop-down
list select the size of your original document.

•

Mode: Based on your original documents select one of the
following:
–

Color: If your original document is in color, select this
option.

–

Black and White: If your original document is in black and
white, select this option.

KEY POINT: If Black and White is selected, the Enhance Image
option activates for additional selections. The Enhance Image
option is discussed in more detail in “Enhance Image” on page 319.

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3. S c a n a nd P r i n t

•

•

3- 1 6

Image orientation: This option allows you to rotate your
original documents as you scan them; select one of the
following:
–

Standard: This option does not rotate your
documents. The scanned image appears in exactly the
same orientation as the document’s orientation on the
document glass.

–

Rotated: This option rotates the document 90° while
scanning it. The scanned image is printed in this rotated
orientation.

Reduce/Enlarge: This option allows to reduce or enlarge the
scanned image; select one of the following:
–

Fit to output stock size: This option resizes the image
during the scanning process in order to fit the selected
stock size, while it still maintains the image's aspect
ratio. If a standard job type is selected, the setting is
mapped to the Scale to setting in the Xerox scanner
TWAIN interface. If a non-standard job type is selected,
the setting maps to the "Auto-fit" setting in the Job setup
dialog box.

–

Scale to: This option scales the image to a specific
percentage that is entered by the user. The range of
available percentages is displayed below the text
field. This range is based on the width of the original page
width setting.

•

Brightness: This option adjusts image brightness. Specify a
value by which to increase or decrease the overall light/dark
setting of the image. To change the brightness level, use the
slider or entering a number in the text box above the
slider. Accepted values range from -10 to +10 (whole
numbers only); +10 is the brightest.

•

Advanced Settings: By clicking on this button, more Scan
options are available for your selection. This button and its
options are discussed in more detail in Chapter 4 on page 4-1.

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Save
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

KEY POINT: This area of the Scan and Print dialog box is active
and available for use only if Save or Print and Save is selected. If
the Print option is selected, this area of the dialog box is grayed
out and not available for use.
You can save your scanned jobs either as a PDF or RDO file:
•

PDF: When this radio button is selected, scanned jobs are
saved in an Adobe PDF format. By checking the Display in
Acrobat option, Adobe Acrobat/Reader opens and displays
your scanned job.

•

RDO: When this radio button is selected, scanned jobs are
saved in a FreeFlow RDO format.
NOTE: The Display in Makeready function is not available
and remains grayed out.

•

Location: Select a location for storing your saved jobs by
clicking on the Browse button and navigating to the desired
location. Be sure to type the name of your file in the File
name text box.

KEY POINT: You must select a Location for storing your saved
scanned jobs. By system default, all scanned jobs are saved to
C:\\Documents and Settings\Montego\Local Settings\Temp.

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3. S c a n a nd P r i n t

Display in Acrobat

Check the Display in Acrobat check box, and select one of these
buttons:
•

Scan and Save or

•

Scan to Job and then Save Job or

•

Scan, Print and Save or

•

Scan to Job and then Print and Save Job

Your document is scanned. Upon completion of the scan
operation, Adobe Acrobat opens and displays your scanned
document.

3- 1 8

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3 . S c a n a nd P r in t

Enhance Image
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

KEY POINT: The Enhance Image option activates only when the
Black and White scan option is selected. It is not available for
color scan jobs.
The Enhance Image area provides Deskew and Despeckle
options when scanning black and white images:
•

Deskew: This option straightens a crooked image. Deskew
checks your scanned files for any skew, or tilt, and corrects the
skew by tilting the bits within the image boundary.
–

Skew most commonly occurs during scanning. The
Deskew option checks for skew every tenth of a degree
starting from .10° to a maximum of 20°.

–

Deskew does not operate with a skew of less then 1/10 of a
degree or more than 20°.

–

To enable this option, select the Deskew checkbox.

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3. S c a n a nd P r i n t

•

3- 2 0

Despeckle: This option removes specks from the scanned
image. The Despeckle feature locates and removes any
background spots, or specks, that may occur on your scanned
image.
–

The size you set for the Despeckle option refers to the
maximum speckle size that will be removed from the
image. For example, if the speckle size is set to 10, then
ten refers to a 10 X 10 square pixel; any speckle this size
or smaller is removed from the image.

–

To enable this option, check the Despeckle checkbox.
–

Drag the slider or type a value in the associated text
box to indicate the size (in pixels) of the speckles to
remove. Accepted values are from 1 to 30 pixels. The
default is 1.

–

To protect a halftone image from the despeckle
process, check the Protect halftones checkbox. A
check mark indicates that the halftone will not be
despeckled.

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Enhance Document
This area of the Scan and Print dialog box provides options for
adding headers, footers, or page numbers to scanned pages.
To add headers, footers, page numbers or a combination of these
options, use the following procedure.

1.

To enable one or more of these options, simply click on the
checkbox to the left of the desired option.

2.

Select the Setup button; the Header/Footer/Page Numbers
dialog box displays:

To add a Header or Footer, click on the desired tab.

3.

Enter the desired text for your header/footer by typing inside
the Text area.

NOTE: The Preview section at the bottom of the this dialog box
displays the text as you type it in the text box. This gives you a
preview what the text will look like on your page.

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4.

Make any other desired selections for your header or footer:
•

Position: Select where on the output copy that you want
your header/footer printed. Choose one of the following
Left, Center, Right, and then select either Top or
Bottom.
– Left: The header/footer is positioned in relation to the
left edge of the page. Enter the distance from the
horizontal edge of the page by typing a number in the
text box or using the up/down arrows located on the
right on the right side of the text box.
– Right: The header/footer is positioned in relation to
the right edge of the page. Enter the distance from
the horizontal edge of the page by typing a number in
the text box or using the up/down arrows located on
the right on the right side of the text box.
– Centered: The header/footer is centered between
the right and left edge of the paper.
– Top: The header/footer is positioned in relation the
top edge of the page. Enter the distance from the
vertical edge of the page by typing a number in the
text box or using the up/down arrows located on the
right side of the text box.
– Bottom: The header/footer is positioned in relation
the bottom edge of the page. Enter the distance from
the vertical edge of the page by typing a number in
the text box or using the up/down arrows located on
the right side of the text box.

3- 2 2

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3 . S c a n a nd P r in t

•

Font: Select the desired font, font size, font style, and
font color that will be used when printing the header/
footer. Select the font name, size, style, and color from
their respective drop-down list.

•

Background: Select either Opaque or Transparent.
– Depending on the vertical/horizontal position of the
header/footer, selecting Opaque may print the
header/footer over the scanned text/pictures. This
may cause some of the scanned information to be
unreadable.

5.
6.

– Selecting Transparent will print the header/footer as
a watermark image on the output. Any text/pictures/
information on the scanned page will be readable.
Click the Apply button.
Repeat Steps 1-5 as required for the Page Numbers.
•

7.

You can enter a Prefix and/or Suffix for your page
numbers by typing inside the Prefix/Suffix text box.

Click the OK button to save and close this dialog box.

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3. S c a n a nd P r i n t

Print/Job Ticket Settings/PDF Options
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

3- 2 4

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3 . S c a n a nd P r in t

KEY POINT: The features available on this area of the Scan and
Print dialog box may vary depending on the Option selected
(Print, Save, or Print and Save). Refer to the following
illustration:
If the Print or
Print and Save
Option is selected,
then these features
are activated:

If the Save and
Save As: RDO
options are selected,
then these features
are activated:

If the Save and
Save As: PDF
options are selected,
then these features
are activated:

NOTE: The options that are available for the various Print/Job
Ticket Settings and PDF Options may vary with each digital
press system. The options discussed in this book may or may not
be available with your system.
When the Print or Print and Save option is selected, the Scan
and Print dialog box displays the various features that are
available for printing your scanned document.
•

Printer: From the drop-down list select the desired printer.
NOTE: If the desired printer is not shown in the drop-down
list, you will need to add the printer. This is discussed in
details in Chapter 2 on page 2-1.

•

Copies: Enter the number of desired output copies by typing
inside the text box or by using the up/down arrows located on
the right side of the text box.
If more than output copy is entered, the Collated option
activates. Check the Collated box if you want your output
copies collated; uncheck, or clear the check box, if you do not
want collated copies.

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3. S c a n a nd P r i n t

•

Job type: Select the desired job type from the drop-down
list. The various job types are discussed in more detail in
Chapter 5 on page 5-1.

•

Stock size: Select the desired output size from the dropdown list. The various stock sizes are discussed in more detail
in Chapter 5 on page 5-1.

NOTE: The remainder of these features are not available when
Save: Save As: PDF is selected.
•

Stock type: Select the desired output stock type from the
drop-down list. The various stock types are discussed in more
detail in Chapter 5 on page 5-1.
The Drilled option is activated only if that paper stock is
loaded in one of the paper trays; otherwise, this option is
grayed out and unavailable for selection.

3- 2 6

•

Sides imaged: From the drop-down list, select 1 Sided, 2
Sided, or (2 Sided) Head to Toe.

•

Output: From the drop-down list, select the location where
the printed output is sent. The available selections will vary
depending on the finishing devices connected to your system.

•

Finishing: Depending on the selected output device, there
may be finishing options available, such as stapling. The
selection made here depends on the selection made for
Output.

•

More Options: Click this button to open the Job Setup dialog
box. This dialog box and its options are discussed in more
detail in Chapter 5 on page 5-1.

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Scan and Print main buttons
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Along the bottom of the Scan and Print dialog box are the
application’s main buttons.

Scan and Print
main buttons

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Two of these buttons and their functions change according to the
feature selected in the Options area of the dialog box. The other
three buttons never change and always retain the same function;
refer to the illustration below:
Print Option

Uses these buttons

Save Option

Uses these buttons

Save Option

Uses these buttons

These buttons always remain the same
regardless of the Option selected.

3- 2 8

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3 . S c a n a nd P r in t

Restore Defaults button
Clicking this button restores the Scan and Print settings to their
default settings.
NOTE: The default settings that are restored are your user
defined defaults. If you want to restore the factory defaults, you
must select File: Restore Factory Defaults.

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3- 3 0

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4.

Advanced Scanning

The Advanced Scanning feature is accessed from the Scan and
Print window. This chapter discusses the various Advanced
Scanning features.

Accessing Advanced Scanning
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
By clicking on the Advanced Scanning button from the Scan and
Print window, the FreeFlow Scanner 665E dialog box opens and
provides more scanning options.

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4. A d v a nc e d S c an n i ng

Using the Automatic Document Feeder and Advanced Scanning
The Automatic Document feeder on the scanner will enable you to
scan 1 and 2-sided documents quickly, and returns them in a stack
in the same order you placed them in the input tray.
To use the Automatic Document feeder:

1.
2.

Ensure Document feeder is chosen in the Scan Location
drop-down list located on the Basic Features tab.
Place a document or stack of documents in the input tray
face up, either SEF or LEF.
NOTE: If ultimately outputting to print, verify that your printer
can print either SEF or LEF. If it can only print one way, make
sure the image is scanned accordingly.

3.
4.
5.
6.
7.

4- 2

Adjust the side guides so they gently touch the edges of the
paper.
Click the SEF/LEF toggle to specify how the document is
loaded in the input tray.
Make all other input and image quality settings.
Click Preview to verify settings.
When satisfied with settings reload the documents and click
Scan.

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Scanner software overview
The FreeFlow Scanner 665E software is also known as Xerox
Scanner software. The scanner software is comprised of two
components:
TWAIN Scanning
Application

This component is also called TWAIN Data Source or TWAIN
driver and is used for scanning.
NOTE: TWAIN is a scanning specification which allows
programmers to write scanner software modules (like the
FreeFlow scanning application) that work with any TWAINcompliant application, such as Photoshop or Paintshop Pro. This
means that you can use your Xerox Scanner with any imaging
application that supports the TWAIN standard.

Scanner Support

This component is used for maintenance and troubleshooting.

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4. A d v a nc e d S c an n i ng

Main scanning features
There are three main parts to the TWAIN Scanning software
interface. At the top of the screen are the control menus. Below
these are the settings tabs and the scanning controls. On the right
side of the interface is the Preview window; refer to the illustration
below:
Control menus

Preview window

Settings
tabs and
scanning
controls

4- 4

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4 . A d v an c e d S c an ni n g

Control menus
There are four menus at the top of the scanner dialog box:

File

View

Options

Help

Use the File menu to save new scan tickets, save changes to
existing scan tickets, and as a way to exit the scanner
software. Refer to the “File menu” on page 4-5 for more details on
this menu.
Use the View menu to select which controls are visible, and to
select image viewing size. This is discussed in more detail on
“View menu” on page 4-6.
Use the Options menu to set preferences and calibrate the
scanner. This is discussed in more detail on “Options menu” on
page 4-7.
Use the Help menu to access Help, Troubleshooting, and other
information about the scanner. This is discussed in more detail on
“Help menu” on page 4-12.

File menu

Use the File menu to save new scan tickets, save changes to
existing scan tickets, and as a way to exit the scanner software.

NOTE: The File menu can be accessed from the keyboard by
pressing ALT, F.
The File menu contains the following controls:
Save Scan Ticket

Save Scan Ticket As

Select Save Scan Ticket to save changes you may make to an
existing scan ticket.
Select Save Scan Ticket As to save a new set of control
selections or to save the current set as a different name.

Scan All

Select Scan All to scan your document.

Preview

Select Preview to see what effect your scan settings will have
before doing an actual scan, or to use as a visual guide for setting
Crop or Frame boundaries; both these options are discussed in
more detail on “Preview window” on page 4-34.

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Skip

Select Skip to discard the current preview image. This button is
enabled when the Document feeder and Single page mode
options are selected; this is discussed in more detail on “Single
Page Mode” on page 4-11.

Exit

Select Exit to close the scanner window. At this point, all scanned
files are returned to the imaging application (such as PhotoShop,
Adobe Capture, etc.). Any scan tickets that are in use when Exit
is selected will not be saved; therefore, remember to save before
closing the scanner window.

View menu

Use the View menu to select which controls are visible, and to
select image viewing size.

NOTE: The View menu can be accessed from the keyboard by
pressing ALT, M.
The View menu contains the following controls:
Zoom

Select Zoom to zoom in and out of a scanned document. You can
use the Zoom In and Zoom Out controls to change zoom levels in
25% increments. Select Whole Page to fit your scanned
document in space available, or select any percentage value
between 50% and 200%.

Show Rulers

This control is checked by default. When checked, a ruler is
shown on the left and top edges of the Preview window. By using
the Localize tab (from the Options drop-down list), the ruler can be
set to either inches, pixels, millimeters, or centimeters.
Rulers

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Status Bar

This control is checked by default.
Status bar (at the bottom of the scanner window)
When checked, the Status Bar displays the following information:

Show Preview

•

Condition of scanner

•

Total pages scanned during a job

•

Original document size

•

Output document size (Image size)

•

File size

This control is checked by default. When checked, the Preview
window is visible. When unchecked, only the tabbed dialog is
visible.

Options menu

Use the Options menu to set preferences and calibrate the
scanner.

NOTE: The Options menu can be accessed from the keyboard by
pressing ALT, O.
The Options menu contains the following controls:

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Preferences

Select Preferences to see a tabbed dialog with the following tabs:

General
Use the controls on this tab to specify default settings for common
original documents.
File Transfer Mode
Settings:

4- 8

–

Rotate Image: This option causes the scanner to
rearrange the data in the output image so that the image
will appear upright when viewed.

–

Use TIFF Orientation Tag Only: TIFF images contain a
bit of information called an orientation tag. This tag tells
imaging applications how to display the file. This option
allows faster scanning than the Rotate Image option.

Mask Page Edge:

This control is checked by default. When checked, this feature
applies a 0.12 inch (3mm) mask to the image area perimeter,
preventing dark lines or shadows from appearing on the edges of
the image. If you need additional edge cleanup, it should be done
using the Crop or Frame features; refer to “Crop” on page 4-24
and on “Frame” on page 4-28.

Default Scan Ticket:

This list box contains all of the scan tickets found in the Scan
Ticket list box on the Basic Features tab. Use the list box in
the Preferences dialog to choose which scan ticket will be set
as the default.

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Localize

Use the controls on this tab to set language and measurement
defaults.
Language:

Use the Language list box to control what language text and
numerals will be displayed in the scanner window.
NOTE: The supported languages are English, French, Italian,
German, Spanish, Dutch, and Brazilian Portuguese.

Units:

Inches is set as the default unit of measure. Use the Units list box
to control which unit of measure is used by the scanner.

Page size list:

Show US paper sizes at the top is selected by default. Choose
one of these radio buttons to control which set of paper sizes; US
or ISO, is shown at the top of the input paper size drop-down
menu list.

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Compression

Use the controls on this tab to set compression defaults.
Production Color (24-bit)
compression controls:

The controls within this group box define the compression setting
when "Production Color (24-bit)" is the selected color mode.

JPEG Compression Level
slider:

Use this slider to select from ten levels of JPEG
compression. The default for this slider is nine, which is a good
compromise between decent image quality and manageable file
size. The higher the compression setting, the smaller the file size
and the worse the image quality.

Black and white (1-bit)
compression controls:

The controls within this group box define the compression setting
when Black and White is the selected image mode.

4- 1 0

•

None: Select this radio button to disable compression while in
the Black and White image mode.

•

CCITT Group 4: This button is checked by default. When
selected, CCITT Group 4 compression is enabled while in the
Black and White image mode.

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Calibrate Scanner
Calibrate the scanner whenever you notice a degradation in image
quality or consistency.

Scanner calibration may be done any time the scanner is not in a
"busy" state. This is discussed in more detail in the System
Administration Guide, chapter 4. Hardware maintenance,
“Calibrate Scanner” on page 4-12.

Fast Preview
The Fast Preview feature is activated and deactivated by clicking
the item on the Options menu. When active, a checkmark
appears next to the feature name.
Fast Preview samples the image at a lower resolution than your
chosen print resolution. This is sufficient for setting Crop and
Frame margins. However, for adjusting Image Quality settings,
you should first deactivate the Fast Preview feature. The Preview
window will then display your image at the actual print resolution.

Single Page Mode
Enable Single Page Mode:

Automatically Preview Next
Image:

This option is available only when scanning black and white
documents and the Document feeder is selected.
When using the document feeder in the single page mode, this
feature automatically feeds and displays a preview of the next
page in a stack whenever the Next or Skip buttons are pressed
for the current image.

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Help menu

Use the Help menu to access Help, Troubleshooting, and other
information about the scanner.

NOTE: The Help menu can be accessed from the keyboard by
pressing ALT, H.
The Help menu contains the following controls:
Contents

4- 1 2

Select Contents to launch online Help. You will be at the top level
(or the front page) of the Help system, and can navigate via the
Table of Contents, the Index, or the Search function.

Troubleshooting

Select Troubleshooting if you are having problems with image
quality, communications, or paper jams, and go directly to a
problem solving section of the online Help.

Getting Started

Select Getting Started for an introduction to the Xerox Scanner
hardware and software.

Hints and Tips

Select Hints and Tips to learn about suggested practices to help
you work more quickly and efficiently.

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Settings tabs
Click on the tabs to access basic features, image quality, and
image size settings.

Basic Features
Think of the Basic Features tab as the main control panel for the
scanner. Use the Basic Features tab to describe your document’s
features to the scanner (the input parameters), and to set
resolution and image mode (output parameters). Unless your
original needs to be resized or requires image quality adjustments,
you can set up the whole scan job from this tab.

Scan ticket

The top section has controls for creating and selecting scan
tickets. Scan tickets are a powerful time saving feature that allow
you set up a job with a single mouse click. They allow you to store
all the settings for common or complex scan jobs (including Image
Quality Windows and Custom Page Sizes) so that you can quickly
reload the settings instead of manually reprogramming the scan
job.
Scan tickets include:
•

Using an existing scan ticket (refer to page 4-14)

•

Creating a new scan ticket (refer to page 4-14)

•

Backing up a scan ticket file (refer to page 4-15)

•

Deleting a scan ticket (refer to page 4-15)

NOTE: Scan tickets saved in one scanning application may not be
available in other scanning applications.

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To use an existing scan ticket, follow this procedure:

1.

Click on the Scan ticket drop-down list on the Basic Features
tab.

2.

Click on the name of the ticket you wish to use.
NOTE: The selection for Single Page Mode is not saved in
any Scan Tickets. If you select a scan ticket and you wish to
scan one page at a time you must manually select the Single
Page Mode checkbox.

To create a scan ticket, use the following procedure:

1.

Adjust the settings for your scan job.
a. Adjust the input document settings (page size, number of
sides, scan location).
b. Select an Original Type.
c. Select an Image mode.
d. Select a Resolution.
e. Select a target printer for optimization.
f.

2.
3.

4- 1 4

Adjust Image Size and Image Quality settings as needed.

Click the Save Scan Ticket As button.
Enter a name for the scan ticket and click Save.

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To back up a scan ticket file, use the following procedure:

NOTE: Making backup copies of your Scan Tickets is essential.
This is the only way to prevent another operator from overwriting
or deleting your saved settings.

1.
2.
3.
4.
5.

Place a formatted floppy disk in drive A:
Right click the Start button.
Select Explore.
Browse to C:\Program Files\Common Files\Xerox\
Scanner.
Select all the files with the ".sct" extension; right-click and
select Send To: 3½ Floppy (A].

To delete a scan ticket, use the following procedure:

1.

Select the ticket to be deleted from the drop-down list on the
Basic Features tab.

2.
3.

Click the Delete button.
Click OK to confirm.

Original input
Select the various options that define the original document being
scanned.
•

Scan location: Choose from where you will scan your
original: the Automatic Document feeder, the Document glass,
the Document glass - bound original, or Automatic selection.

•

Original size: Select a size from this drop-down list or select
Custom page size... to create a new page size.
US paper sizes appear before ISO paper sizes by default. To
change the order in which page sizes are listed, select
Options: Preferences and go to the Localize tab.

•

2 sided: Select the 2 sided checkbox to scan two-sided
originals.

•

Feed orientation: Click the Page Feed Orientation button to
change the page feed direction. You can choose either LEF or
SEF. The choice depends primarily on your printer. If it feeds
paper LEF, then you should scan LEF. If your printer feeds
SEF, then scan SEF. For fastest throughput, scan LEF.

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•

Image orientation: Click the Image Orientation button to
choose between portrait and landscape originals.

•

Original type: Select an original type that best describes your
original document. Each Original Type has been programmed
to give the best results for the kind of original it describes.
NOTE: The Automatic type is only available for some printers.

KEY POINT: If you are scanning a batch of originals of mixed
type, scan the pages in Single Page Mode, adjusting the
Original Type for each page as needed before scanning.
Refer to the table in Chapter 9, “Guide to choosing an Original
Type for your scan” on page 9-2 for guidance on choosing the
best Original Type for your documents.
•

Media type: Media Types are used for color scanning. They
identify the printing process used to create the original, so that
the scanner can make proper corrections for accurate color
reproduction.
KEY POINT: This feature is only available in Production Color
mode. The Media type drop-down list is found on the Basic
Features tab and the Image Quality Windows dialog.
Choose an item from this list that best describes the printing
process used to create your original document. This selection
affects how closely the scanner reproduces the color in your
original image.
Refer to the table in Chapter 9, “Guide to choosing a Media
Type” on page 9-3 for guidance on choosing the best Media
Type for your documents.

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Output image

From the Output image area, select the image mode, resolution,
and optimization (if necessary).

Image Mode
KEY POINT: For the FreeFlow Scanner 665E there are only two
image modes available: Production Color and Black & White (1
bit). The Image Mode selection is based on the Mode (Color/
Black and White) selection made from the main Scan and Print
window.
The image mode relates to the type of original being scanned, as
well as the scanned image's eventual output. For example: To
scan an office memo with black text on plain white paper, choose
Black and White for the Mode option (Scan and Print main
window). When you select Advanced Scanning, the Output image
mode is automatically Black and white (1 bit).
Another example is scanning a color photograph: From the main
Scan and Print dialog, select Color for the Mode option. Select
Advanced Scanning; the Output image mode is automatically
Production Color.

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Image modes supported by the FreeFlow Scanner 665E for
DocuColor 8000/7000 Digital Presses
Image mode

Output

Black and white

Images composed of black and white pixels only.
No color or shading. (Appearance of shading
achieved by controlling the density of the black
pixels.) Images have the lowest bit depth (1 bit)
and the smallest file size. Fastest scan speed
achieved in this mode.

Production Color

Images composed of up to 16.7 million colors
(true color) in a device-independent 24-bits-perpixel color space. Files are output as either
JPEG (compressed) or TIFF Technical Note 2
(uncompressed).
Production Color images when printed or viewed
on a computer screen will match very closely the
colors in the original image.

Resolution
From the drop-down list, select the best scan/output resolution for
your document.
To understand resolution better and to choose the best resolution
for your printed output, refer to Chapter 9, “Understanding
Resolution” on page 9-3 for more information about Resolution
and what it means.

Optimize image for
Select the printer on which you will print your scanned image.
KEY POINT: For FreeFlow Scanner 665E, this option is grayed
out and not selectable if you have selected Color as your Scan:
Mode option. If you have selected as your Scan: Mode option
Black and White, then this option is selectable, and you can
choose from the drop-down list.

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Choosing a Printer for
Optimization

Every printer has different capabilities and methods for
reproducing shading in black and white images. To get optimum
results, your image has to be adjusted slightly for the target
printer. Choose the printer to which the image will be sent for
production printing.
To select a target printer:

1.
2.
3.

Click on the Basic Features tab.
Click on the Optimize image for: dropdown list.
Select the target printer from the list.
If your specific printer is not listed, choose a generic type
and use the Advanced Image Quality controls to get
optimum results.

Image Quality
Use the Image Quality tab to make basic adjustments to the
quality of your scanned image, such as brightness, contrast,
sharpness, and background suppression. Also, access the
Advanced Image Quality controls from this tab.

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Original type

Choose the preset original type that best describes your
document. These presets are designed to give good image
quality for most documents of the types listed.
For help on choosing an original type, refer to Chapter 9, “Guide to
choosing an Original Type for your scan” on page 9-2.

Image adjustments

Brightness

Use the Brightness control to adjust the lightness or darkness of
the image. The Brightness slider affects the whole image, but will
affect midtones to a greater extent than shadows or highlights. For
finer control, use the Advanced Image Quality controls. Changes
you make can be seen using the Preview feature.
For more information, refer to the Online Help (Advanced
Scanning/Image Quality Tab, Image Adjustment controls).

Contrast

Use the Contrast control to increase or decrease the contrast of
the image. The Contrast slider affects the whole image. Increasing
contrast tends to move midtone gray values toward black or white,
making gray objects more distinct. Decreasing contrast tends to
make shadows and highlights more gray, making objects less
distinct. Changes you make can be seen using the Preview
feature.
For more information, refer to the Online Help (Advanced
Scanning/Image Quality Tab, Image Adjustment controls).
NOTE: The Contrast feature is disabled when the Text and Line
Art Original Type is selected.

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Fine Adjustments

Click the Fine Adjustments button to launch the Advanced Image
Adjustments dialog. The Advanced Image Adjustments dialog
allows fine control over highlights, midtones, and shadows within a
scanned image.

NOTE: The Advanced Image Adjustments features are disabled
when the Text and Line Art Original Type is selected.
For more information, refer to the Online Help (Advanced
Scanning/Image Quality Tab/Fine Adjustments button; click Help).

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Sharpen

Use the Sharpen feature to increase contrasts along the edges of
objects in the image. This has the effect of making objects more
distinct. Changes you make can be seen using the Preview
feature.

Background suppression

This feature is used to force the image background to white. Too
much suppression can affect the highlights in an image, and is not
recommended for full page photographs.

Negative image

Hole fill

Selecting this checkbox reverses image content, making white
areas black and black areas white.
Selecting this check box removes the marks caused by the
shadows of punched holes in your originals.
For more information on each one of these features, refer to the
Online Help (Advanced Scanning/Image Quality Tab/
Enhancement controls).

More button

The More... button launches a dialog that allows you to choose
various rendering options for black and white images.

For more information on each one of these features, refer to the
Online Help (Advanced Scanning/Image Quality Tab/More button).

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Image Quality windows

This button opens the Image Quality Windows dialog, which lets
you manually segment the image into different original types, each
with unique image quality adjustments.

For more information on each one of these features, refer to the
Online Help (Advanced Scanning/Image Quality Tab/Image
Quality windows button).

Image Size

Use the tools on the Image Size tab to eliminate unwanted
portions of the image or to reduce or enlarge the output
image. The Image Size tab tools allow you to adjust the size of
your scan by cropping, framing, or reducing/enlarging. Use the
frame feature to mask hole punch marks, gutter and edge
shadows. Use the crop feature to delete unwanted portions of the
image (thereby making the image smaller).

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Crop
The Crop tool deletes the portion of the image outside the
bounding box. By deleting the portion outside the bounding box,
you are reducing the size of the file in bytes.

Cropping the Image

Use the Crop feature to delete unwanted portions of the image.
Using this feature changes the physical dimensions of the image;
this means that the output image will be smaller than the original.
To preserve the original dimensions, use the Frame feature
instead.
NOTE: By default, the Mask Page Edge feature is active.
However, if you select Crop or Mask on the Image Size tab, the
Mask Page Edge feature is disabled.

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Cropping 1-sided documents
To crop 1-sided documents, use the following procedure:

1.
2.
3.
4.
5.
6.
7.

Place the 1-sided document into the scanner, either on the
document glass or in the document feeder, and enter all
relevant input values on the Basic tab.
Click the Image Size tab.
Click the Preview button.
Select the Crop/Frame checkbox.
Click the Crop radio button.
In the Preview window, drag the bounding box until the area
you want to delete is outside the bounding box.
If satisfied with the adjustments, click Scan.

Cropping 2-sided documents
To crop 2-sided documents, use the following procedure:

1.
2.
3.
4.
5.
6.

7.
8.
9.

Place the 2-sided document into the scanner, either on the
document glass or in the document feeder, and enter all
relevant input values on the Basic tab.
Click the Image Size tab.
Click the Preview button.
Select the Crop/Frame checkbox.
Click the Crop radio button.
Select the Side A toggle (if scanning from the Document
Feeder), or select the Side A radio button (if scanning from
the Document Glass) and drag the sizing handles until the
area you want to delete is outside the bounding box.
If scanning from the Document Glass, click Scan.
Repeat steps 6 and 7 for side B.
If satisfied with the adjustments, and have previewed from
the Document Feeder, click Scan.

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Cropping bound, head to toe documents
To crop 2-sided documents, use the following procedure:

1.
2.

On the Basic Features tab, choose Document glass-bound
original.
Place the original on the document glass as shown by the
icon.

3.
4.
5.
6.
7.
8.

Choose the input document original size (this is the
dimension of one page).
If only scanning one page, choose the top or bottom radio
button. If scanning both pages, choose the Both pages
radio button.
Make all other adjustments on the Basic Features tab.
Click Preview.
On the Image Size tab, select the Crop/Frame checkbox and
the Mirror side 2 checkbox.
Make adjustments to the bounding box on one of the pages.
NOTE: Because Mirror side 2 is selected, any changes you
make to one page will be duplicated as a mirror image on the
second page.

9.
10.

4- 2 6

Click Preview to review your settings.
If satisfied with settings, click Scan.

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Cropping bound documents
To crop bound documents, use the following procedure:

1.
2.

On the Basic Features tab, choose Document glass-bound
original.
Place the original on the document glass as shown by the
icon.

3.
4.

Choose the input document original size (this is the
dimension of one page).
If only scanning one page, choose the right or left radio
button. If scanning both pages, choose the Both pages
radio button.
NOTE: If Both pages was selected, notice that the A/B
toggle button appears at the top of the Preview pane.

5.
6.
7.

Make all other adjustments on the Basic Features tab.
Click Preview.
On the Image Size tab, select the Crop/Frame checkbox and
if the Both pages radio button was selected, the Mirror side
2 checkbox.
NOTE: If Mirror side 2 is selected, any changes you make
to one page will be duplicated as a mirror image on the
second page.

8.
9.
10.

Make adjustments to the bounding box on one of the pages.
Click Preview to review your settings.
If satisfied with settings, click Scan.

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Frame
Use the Frame feature to fill the outer edges of the image with
white. Using the Frame tool yields an image of the same physical
dimensions as the original document (assuming you have not
reduced or enlarged).
The Frame feature retains the physical dimensions of the image:
the output image will be the same size as the original. To make
the output image dimensions smaller than the original, use the
Crop feature.

Masking the page edge
By default, the Mask Page Edge feature is active. However, if you
select Crop or Mask on the Image Size tab, the Mask Page Edge
feature is disabled.
To use the Mask Page Edge feature:

1.
2.
3.
4.

Select Options: Preferences.
Click on the General tab.
Select the Mask page edge checkbox on the General tab. A
checkmark appears in the checkbox, indicating it is enabled.
Click OK to close the Preferences dialog.
NOTE: The Mask Page Edge feature applies a 3 millimeter
white mask to the image area perimeter, covering any
shadow caused by the edge of the page. For all other image
imperfections beyond the 3 millimeter mask, use the Crop/
Frame controls and the bounding box in the Preview pane.

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Framing 1-sided documents
To Frame 1-sided documents:

1.
2.
3.
4.
5.
6.
7.
8.

Place the 1-sided document into the scanner, either on the
document glass or in the document feeder, and adjust
settings as needed on the Basic Features tab.
Click the Image Size tab.
Click the Preview button.
Select the Crop/Frame checkbox.
Click the Frame radio button.
In the Preview window, use the mouse to drag the bounding
box until the area you want to delete is outside the bounding
box.
Click Preview again to verify your adjustments.
If satisfied with the adjustments, click Scan.

Framing 2-sided documents
To Frame 2-sided documents:

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Place the 2-sided document into the scanner, either on the
document glass or in the document feeder, and adjust
settings as needed on the Basic Features tab.
Select the 2-sided checkbox.
Click the Image Size tab.
Click the Preview button.
Select the Crop/Frame checkbox.
Click the Frame radio button.
Adjust the bounding box until the area you want to frame is
outside the bounding box.
If satisfied with the adjustments, click Scan.
If using the Document Feeder, click B on the A/B toggle at
the top of the Preview pane. If scanning from the Document
Glass, click the [Back side] radio button.
Click the Preview button.
Adjust the bounding box until the area you want to frame is
outside the bounding box.
If satisfied with the adjustments, click Scan.

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4-29

4. A d v a nc e d S c an n i ng

Framing bound, head to toe documents
To Frame bound, head-to-toe documents:

1.
2.

On the Basic Features tab, choose Document glass-bound
original.
Place the original on the document glass as shown by the
icon.

3.
4.
5.
6.
7.
8.

Choose the input document original size (this is the
dimension of one page).
If only scanning one page, choose the top or bottom radio
button. If scanning both pages, choose the Both pages
radio button.
Make all other adjustments on the Basic Features tab.
Click Preview.
On the Image Size tab, select the Crop/Frame checkbox and
the Mirror side 2 checkbox.
Make adjustments to the bounding box on one of the pages.
NOTE: Because Mirror side 2 is selected, any changes you
make to one page will be duplicated as a mirror image on the
second page.

9.
10.

4- 3 0

Click Preview to review your settings.
If satisfied with settings, click Scan.

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4 . A d v an c e d S c an ni n g

Framing bound documents
To Frame bound documents:

1.
2.

On the Basic Features tab, choose Document glass-bound
original.
Place the original on the document glass as shown by the
icon.

3.
4.

Choose the input document original size (this is the
dimension of one page).
If only scanning one page, choose the right or left radio
button. If scanning both pages, choose the Both pages
radio button.
NOTE: If Both pages was selected, notice that the A/B
toggle button appears at the top of the Preview pane.

5.
6.
7.

Make all other adjustments on the Basic Features tab.
Click Preview.
On the Image Size tab, select the Crop/Frame checkbox and
if the Both pages radio button was selected, the Mirror side
2 checkbox.
NOTE: If Mirror side 2 is selected, any changes you make
to one page will be duplicated as a mirror image on the
second page.

8.
9.
10.

Make adjustments to the bounding box on one of the pages.
Click Preview to review your settings.
If satisfied with settings, click Scan.

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4-31

4. A d v a nc e d S c an n i ng

Removing hole punch marks
To remove hole punch marks:

NOTE: Use this procedure if the Hole Fill feature does not give
satisfactory results.

1.
2.
3.
4.
5.
6.
7.
8.

Place the document into the scanner, either on the document
glass or in the document feeder, and adjust settings as
needed on the Basic Features tab.
Click the Image Size tab.
Click the Preview button.
Select the Crop/Frame checkbox.
Click the Frame radio button.
In the Preview window, use the mouse to drag the bounding
box until the hole punch marks are outside the bounding box.
Preview the document again to verify your adjustments.
When satisfied with the adjustments, click Scan.

NOTE: If you are scanning a stack of hole-punched documents
from the feeder, preview just one to adjust the frame area. When
the margins are set properly, place the page back in the stack and
load the whole stack (up to 100 sheets) into the document feeder.

4- 3 2

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4 . A d v an c e d S c an ni n g

Reduce/Enlarge

The Reduce/Enlarge tools scale the image to a smaller or larger
size. The Reduce/Enlarge controls allow you to change the size
of the image to fit specific dimensions or by a percentage. The
amount by which you can reduce or enlarge the image depends
on the scan resolution and the size of the original.
NOTE: Scanners enlarge images by scanning at a higher sample
density (SPI) than requested. When the image is displayed at the
requested DPI, it appears larger than the original because it
contains more dots than it would have if scanned at the requested
SPI. When you scan from the automatic document feeder at 600
SPI and enlarge the document, the scanning speed will be
reduced noticeably. There is nothing wrong with the scanner.
For a further understanding of dpi/spi and resolution refer to
Chapter 9, “Understanding Resolution” on page 9-3.
Using the Scale To feature:

The Scale To feature allows you to reduce or enlarge the original
by a percentage amount. Simply select the radio button to
activate the feature and enter a percentage value in the Width and
Height fields.

Using the Fit In feature:

The Fit In feature allows you to reduce or enlarge the original by a
precise measurement. Simply select the radio button to activate
the feature and enter the new dimensions for Width and Height.

Preventing the image from
becoming distorted:

The Proportional feature automatically preserves the aspect ratio
(the ratio of the width to the height of the image). This feature
prevents you from distorting the image, and is especially useful
when used in conjunction with the Fit In feature.
NOTE: When using the [Proportional] feature with the [Fit In]
feature, the image will not exceed the dimensions entered. For
example, if you try to make an 8.5 x 11 inch document fit in an 8.5
x 14 inch space, no enlargement will occur, because to do so
would make the output image exceed the 8.5 inch width.

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4. A d v a nc e d S c an n i ng

Preview window
The Preview window is used to adjust margins for cropping and
framing, and for previewing adjustments to image quality prior to
scanning.

Preview
window

4- 3 4

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4 . A d v an c e d S c an ni n g

Using the Preview Window
When you click the Preview button, a representation of the
scanned image appears in the Preview window. Use the Preview
window to set Crop/Frame margins, create and edit Image Quality
Windows, and to adjust Image Quality settings.
To enable the Preview window, select View: Show Preview.
NOTE: By default, the Preview feature is set to perform a fast
preview of your image at a reduced resolution, regardless of the
chosen scan resolution. If you wish to preview at the actual
resolution, select Options: Fast preview to disable fast preview;
when disabled, there is no checkmark next to the feature name.

Changing the Zoom factor
To change the Zoom factor, use the following procedure:

1.

Click either the Zoom In (+) or Zoom Out (-) tool
buttons.

2.

Click on the image in the Preview window. The Preview will
resize accordingly, and the area clicked will center itself in the
Preview window.

NOTE: There are several different ways to change the zoom
factor. One way is the above procedure, or you can choose one
of the following ways to change the zoom factor:
•

Click the Zoom dropdown menu on the Preview window, then
choose a Zoom factor from the list; or
Click View: Zoom and select a Zoom factor from the list; or

•

Press CTRL + I to increase the Zoom and CTRL + O to
decrease the Zoom.

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4. A d v a nc e d S c an n i ng

Previewing both sides of a 2-sided document
When you preview a bound document on the Document Glass or
a 2-sided document from the Document Feeder, the A/B toggle
will become enabled at the top of the Preview pane.
To Preview both sides of a 2-sided document, use the following
procedure:

1.

Click A to view the first side.

2.

Click B to view the second side of the image.
NOTE: This feature is especially useful for previewing
mirrored Crop/Frame margins. To enable mirrored margins,
select the Mirror Side 2 checkbox on the Image Size tab.

Adjusting the Crop/Frame bounding box
The Preview window allows you to visually adjust the margins of
the bounding box. Use the Zoom control to zoom in for more
detailed adjustments or to zoom out for a full page view.
To adjust the Crop/Frame bounding box, use the following
procedure:

1.

Place the mouse cursor over one of the sizing handles. The
arrow cursor will change to a double-pointed arrow.

2.

Click and drag the sizing handle to change the position of the
bounding box.
NOTE 1:If you want to recreate a Crop/Frame bounding box,
click once outside the current box, then click and drag to
create the new box.
NOTE 2:For fine adjustments of the Crop/Frame bounding
box, use the margin controls on the Image Size tab.

4- 3 6

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4 . A d v an c e d S c an ni n g

Using interactive preview (Single Page Mode)
Single page mode allows you to scan a stack of documents, one
at a time, from the document feeder. In this mode, the top page is
fed, scanned and kept in the scanner's memory until you either
accept the scan or skip to the next page. This mode is designed
to help you adjust image quality, as you can continue to reprocess
the image without reloading the page in the feeder as many times
as necessary.
NOTE: The selection for Single Page Mode is not saved in any
Scan Tickets. If you select a scan ticket and you wish to scan one
page at a time you must manually select the Single Page Mode
checkbox.
To use interactive preview (single page mode), use the following
procedure

1.
2.
3.
4.
5.

6.
7.
8.

Setup your scan on the Basic tab.
Load pages in the document feeder.
Select the Single Page Mode check box.
Click Preview.
Click the Image Size tab and crop, frame or resize the image
if desired. (You cannot preview the effects of Image Size
adjustments, but you can use the preview window for
positioning the bounding box.)
Click the Image Quality tab.
Adjust image quality controls one at a time as necessary, and
click Reprocess after each adjustment to see its effect.
When you are satisfied, click Accept to keep your changes
and pass the scanned image back to your scanning
application.
NOTE: If you have selected Options: Single Page Mode:
Automatically Preview Next Image then the green button
will be labeled "Next," not "Accept." When you click Next,
your changes are saved, the image is sent to your scanning
application, and the scanner automatically previews the next
document on the stack.

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4-37

4. A d v a nc e d S c an n i ng

9.
10.

If you do not want to scan the page, click Skip to delete the
preview image and reject your changes.
Click Preview to feed the next page through the scanner
(unless you have Automatic Preview enabled).

NOTE: Single page mode can be used with the Fine Adjustments
controls and with the Image Quality Windows dialog. You should
note that if you click Close to exit the Image Quality Windows
dialog instead of clicking Next or Accept, your current preview will
be flushed from the scanner memory. If you still wish to scan that
page, you will have to reload it in the document feeder and
preview it again.

4- 3 8

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5.

Job Ticket/Job Setup

This chapter defines what a job ticket/job setup is and discusses
the various options available with the job ticket option.

What is a job ticket?
A job ticket is an electronic record that specifies printing and
finishing options for a document. The job ticket options available
for your document are listed in the Job Setup dialog box.
Also known as...

The job ticket options, also known as Job Setup or printer settings
options, provide many printing and finishing options that are
supported by Xerox Production Printers. These options vary by
printer model and configuration at the time of installation.

Overview of job ticket options
Depending on your digital press/printer, the available job ticket
options will vary. The following options may or may not be
available with your digital press/printer:
•

Specify the job type, image position, and sides imaged of your
output document

•

Change the size or position of an image on the output pages

•

Specify the collation, output, and finishing options for your
output

•

Specify the number of copies and the destination of your
output

•

Add job notes to your output

•

Specify paper stocks for the entire document and for selected
pages

•

Add covers or slip sheets to your output

•

Specify pages of your output as chapter starts or add blank
insert pages to your output

•

Create special pages for your document

•

Specify individual preferences for your specific print job
including units of measure and dialog options

•

Specify color quality features to apply to your output as it is
printed

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5-1

5. J o b Ti c k e t/ J ob S e tu p

Accessing the job ticket
You can access the job ticket options one of three ways:
•

From the Scan and Print application or

•

From the Production Printer Settings application or

•

From the Quick Print application.

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
From Scan and Print:

5- 2

Select the More Options... button.

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5 . J ob Ti c k et /J o b S e tu p

The Job Setup dialog displays.

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-3

5. J o b Ti c k e t/ J ob S e tu p

...Or you can access it from
Production Printer
Settings:

Select the Create Job Ticket button.

The Job Setup dialog displays.

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

5- 4

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5 . J ob Ti c k et /J o b S e tu p

...Or you can access it from
Quick Print:

Select the Job Setup button.

The Job Setup dialog displays.

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-5

5. J o b Ti c k e t/ J ob S e tu p

Job Setup tabs
The Job Setup/Job Ticket dialog box contains the following tabs:
•

Imaging/Job Setup

•

Job Notes

•

Paper Stocks

•

Color/Image Quality

•

Preferences

Each of these tabs and their options are discussed on the
following pages.
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

Imaging/Job Setup tab

Copies:

Specify which pages to
print:

5- 6

Select the number of desired output copies either by typing in a
number in the Copies field or by using the up/down arrows to the
right of the field.
If you are printing more than one page, check the All pages check
box to print all pages of your document, or clear the All pages
check box and enter the range of pages to print. Type the starting
page in the From text box and the last page in the To text box.

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5 . J ob Ti c k et /J o b S e tu p

Job Type:

Select the specific job type from the drop-down list. There are
three primary job types, some with subtypes:
•

Standard: Prints the document pages in sequential order,
using single sheets of paper stock. A standard job can be
1-sided (simplex), 2-sided (duplex) or Head-To-Toe (duplex).

•

Signature: Prints the document pages non-sequentially, to
produce folded output. Signature jobs are always duplex.
Some finishing options may be disabled when printing
signatures. You can use the Autofit option to scale images in a
Signature job in the job ticket.
–

Book signatures: Document width is greater than
the height, and pages are duplex.

–

Calendar signatures: Document height is greater
than the width, and pages are head-to-toe.

–

Pamphlet signatures: Document height is
greater than the width, and pages are duplex.

•

N Up: Prints the same page an N amount of times on the
output paper. The options available for each N Up option differ
for each N Up option.
–

2-Up: Prints the same page twice, side by side,
on one side of a page. You can change the paper size, if
necessary. Image Shift is not available.

–

2-Up flip left: Prints the same page twice, side
by side, on one side of a page, with the left-side image
rotated 180 degrees. You can change the paper size, if
necessary. The Orientation depends on the N-Up type you
choose. Image Shift is not available for 2-Up flip left. This
option is often selected when using offline cutting and
binding.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-7

5. J o b Ti c k e t/ J ob S e tu p

–

2-Up flip right: Prints the same page twice, side
by side, on one side of a page, with the right-side image
rotated 180 degrees. You can change the paper size, if
necessary. The Orientation depends on the N-Up type you
choose. Image Shift is not available for 2-Up flip left. This
option is often selected when using offline cutting and
binding.
NOTE: If you change the paper size to a stock with the
length greater than the width, the orientation of the job is
set to landscape.

–

3-Up: Prints the same page three times, side by
side, on one side of a page. You can change the paper
size, if necessary. Image Shift is not available.

–

3-Up flip left: Prints the same page three times,
side by side, on one side of a page, with the left-side image
rotated 180 degrees. You can change the paper size, if
necessary. The Orientation depends on the N-Up type you
choose. Image Shift is not available for 3-Up flip left. This
option is often selected when using offline cutting and
binding.

–

3-Up flip right: Prints the same page three
times, side by side, on one side of a page, with the rightside image rotated 180 degrees. You can change the
paper size, if necessary. The Orientation depends on the
N-Up type you choose. Image Shift is not available for 3Up flip left. This option is often selected when using offline
cutting and binding.

–

4-Up: Prints the same page four times on one side
of a page. You can change the paper size, if
necessary. The Orientation depends on the N-Up type you
choose. Image Shift is not available for N-Up.

5- 8

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5 . J ob Ti c k et /J o b S e tu p

–

8-Up: Prints the same page eight times on one
side of a page. You can change the paper size, if
necessary. The Orientation depends on the N-Up type you
choose. Image Shift is not available for N-Up.

–

16-Up: Prints the same page sixteen times on
one side of a page. You can change the paper size, if
necessary. The Orientation depends on the N-Up type you
choose. Image Shift is not available for N-Up.
NOTE: To use Signature or N-Up Flip, create the document
so that the page is half the size of the paper stock selected at
print time.

–

Custom: Specify a custom N-up job type. You must
select from 1-16. Specify the number of Rows and
Columns by typing in the field or by using the up/down
arrows to the right of the field.

NOTE: The Job Type options may vary depending your color
server and finishing devices attached to your digital press.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-9

5. J o b Ti c k e t/ J ob S e tu p

Image descriptions:

Image operations:

Select the Orientation and Sides Imaged from their respective
drop-down lists:
•

Select Portrait if the short sides are the top and bottom edges
and the long sides are the right and left edges.

•

Select Landscape if the long sides are the top and bottom
edges and the short sides are the right and left edges.

•

Select 1-Sided to print images on only 1 side of your output
paper.

•

Select 2-Sided to print images on both sides of your output
paper.

•

Select Head to Toe to print images on both sides of your
output paper in head-to-toe format.

In the Image operations area, select the Image shifts options and
the Scale option (if applicable).
•

•

Image shifts alter the page shift for the front page or the front
and back page depending the Sides Imaged selection.
–

X: This is the distance to shift the page(s) in a horizontal
direction from the left edge of the paper. A positive
number (+) shifts the page to the right; a negative number
shifts the page to the left. X distance is applied to all
specified pages unless X2 is enabled. If X2 is enabled, X
is for ordinal odd pages.

–

Y: This is the distance to shift the pages in a vertical
direction from the top edge of the paper. A positive
number (+) shifts the page up; a negative number shifts the
page down. Y distance is applied to all specified pages
unless Y2 is enabled. If Y2 is enabled, Y is for ordinal odd
pages.

Scale: Enter a Scaling value in the Scale to text box. You can
scale an image down to 1% of the original size or enlarge the
image up to 1000% of the original size.
Check the Auto-Fit button to automatically scale the image
from the original size to fit on the output paper stock size.

5- 1 0

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5 . J ob Ti c k et /J o b S e tu p

Job setup:

From the Job setup area, make your desired selection for
Collation, Output, and Finishing:
•

Collation: From the drop-down list box, select either:
–

Collated - to print multiple copies of a document in
sequential order.

–

Uncollated - to print multiple copies of a document
by page number.

•

Output: From the drop-down list, select your desired output
option.

NOTE: The output devices shown here may or may not be
available for your system.
For more information about Output, refer to the online Help
(Job Setup/Help button/Specifying output finishing options).
•

Finishing: From the drop-down list, select your desired
finishing option.

For more information about Finishing and Output, refer to the
online Help (Job Setup/Help button/Specifying output finishing
options).

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-11

5. J o b Ti c k e t/ J ob S e tu p

Job Notes
NOTE: The available Job Notes fields depends on your digital
press.
You can create job notes for a specific job by typing in the Special
Instructions area. If you save this job ticket, these special
instructions are saved with it.

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

5- 1 2

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5 . J ob Ti c k et /J o b S e tu p

Paper Stocks
NOTE: The available paper stocks depend on your digital press.
Select the desired Size and Stock type from their respective
drop-down lists.

Check the Printer Default check box to print to the default paper
stock weight. Clear the Printer Default check box to enter a
different paper weight in the Weight text box, to select a weight
from the Weight drop-down menu, or to print to a paper stock
weight other than the printer default.
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-13

5. J o b Ti c k e t/ J ob S e tu p

Color/Image Quality
The Color/Image Quality tab settings control how images and text
are printed by the target production printer. These settings will
vary depending on the selected production printer.

When a color printer is selected, users can adjust image
brightness, color mode (grayscale or color), image and text
sharpening, and black detection. Additional color rendering
options are available if the users selects the Expert color (custom)
color mode.
For additional information on this tab, refer to the online Help (Job
Setup/Help button/Image Quality settings).
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

5- 1 4

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5 . J ob Ti c k et /J o b S e tu p

Preferences
NOTE: The available Preferences options depend on your digital
press.

From this tab you can:
•

Check the Default job ticket checkbox if you want to use the
default job ticket settings

•

Uncheck the job ticket checkbox if you want to Browse to and
use an existing job ticket for your job

•

Select your unit of measurement for custom paper sizes

•

Select your unit of measurement for image shifts (if applicable)

•

Select the More Options buttons to display additional options

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-15

5. J o b Ti c k e t/ J ob S e tu p

More Options
Clicking the More Options button opens the Display Options dialog
box.

Clear the checkboxes next to the options you wish to hide in the
associated tab dialog. For example, if you wish to hide the
stapling options, clear the stapling checkboxes and select
Save. The next time you open Job Setup, these stapling options
will not be displayed in the Finishing drop-down list on the
Imaging/Job Setup tab.
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.

5- 1 6

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5 . J ob Ti c k et /J o b S e tu p

Job Setup buttons
On the bottom of the Job Setup dialog box are three buttons:

Use these buttons for:
•

Resetting the job ticket defaults: Click this button to
restore the job ticket to its default options.

•

Saving the job ticket: Click this button to save your job
ticket settings.

•

Opening an existing job ticket: Click this button to
access and open an existing job ticket.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

5-17

5. J o b Ti c k e t/ J ob S e tu p

5- 1 8

F r ee F l o w S ca n ne r 66 5E O p er a to r M a nu a l

6.

Quick Print

Quick Print allows you to quickly access, create a job ticket, and
print a job that was previously scanned and saved.

Printing a single file
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
Use the following procedure to print a single file.

1.

Select Start: Programs: Xerox FreeFlow Software: Quick
Print.

F r e eF lo w S c a nn er 6 65 E O p e r at o r M an u al

6-1

6. Q ui c k P r i n t

KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press
and color server for your work environment.
The Quick Print dialog box opens:

2.
3.

4.
5.

6- 2

Select the file type you wish to print in the Show file type
pull-down menu.
Browse to the directory where the document is stored and
select the file name of the document from the directory tree
list. The selected filename will appear in the file selected
field.

Select a printer from the Printers pull-down menu.
Click the Printer Settings button to modify the printer
settings as necessary.

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6 . Q u ic k P r in t

6.

Specify the number of copies to be printed.
If you do not want to print the entire document, deselect the
All checkbox and select the sequence of pages to print:
a. Specify the starting page in the From list box.
b. Specify the last page to print in the To list box.
c. Click the Job Setup button to modify the job ticket
settings as necessary.
NOTE: The Job Setup button is disabled if an Adobe PDF file
or an RDO with PDF pages that has been secured against
printing. An error message is displayed and notifies the user
that the PDF has been secured. The button is also disabled
if the Print as separate jobs option is selected.

7.

The Print as file type pull-down menu allows the user to
select the appropriate output format for files that do not have
the necessary file extension. Selecting an option other than
Printer default will NOT cause the file to be converted to the
selected file type.
Select the appropriate radio button:
•

Print as one job: Jobs are printed as one job. The
default job ticket is applied, but can be modified by
clicking the Job Setup button.

•

8.

Print as separate jobs: Jobs are printed separately with
the default job ticket applied to each file. Job Setup and
Page Range options are disabled.
Click Print to submit the job to the printer.
NOTE 1: A dialog appears if the file contains PDF pages
secured against printing. Follow the instructions in the dialog
to print the file.
NOTE 2: If Image Optimization for the selected printer has
been enabled, print speed will be effected. Click the Cancel
button and disable the optimization option if print speed is
more important than image quality.

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6. Q ui c k P r i n t

Printing a job with multiple files
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Select the file type you wish to print in the Show file type
pull-down menu.
Select the List multiple files to print checkbox.
The Quick Print window expands to reveal the job list at the
bottom of the screen.
Browse to the location of the document from the directory
tree box.
Highlight the file name of the first document to print.
Click Add button. The file name appears in the job list.
Repeat this process until you have added all of the desired
jobs.
Use the Move up and Move down buttons to arrange files in
the appropriate print order from top to bottom.
Click the Remove button to remove a selected file from the
print list, or the Remove All button to clear the list.
Select a printer from the Printers pull-down menu.
Click the Printer Settings button to modify the printer
settings as necessary.
Specify the number of copies to be printed.
If you do not want to print the entire document, deselect the
All checkbox and select the sequence of pages to print:
a. Specify the starting page in the From list box.

13.

b. Specify the last page to print in the To list box.
Click the Job Setup button to modify the job ticket settings
as necessary.
NOTE: The Job Setup button is disabled if an Adobe PDF file
or an RDO with PDF pages that has been secured against
printing. An error message notifying the user that the PDF
has been secured will be displayed. The button will also be
disabled if the Print as separate jobs option has been
selected.

14.

The Print as file type pull-down menu allows the user to
select the appropriate output format for files that do not have
the necessary file extension.
Selecting an option other than Printer default will NOT cause
the file to be converted to the selected file type.

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6 . Q u ic k P r in t

15.

Select the appropriate radio button:
•

Print as one job: Jobs are printed as one job. The
default job ticket is applied, but can be modified by
clicking the Job Setup button.

•

16.

Print as separate jobs: Jobs are printed separately with
the default job ticket applied to each file. Job Setup and
Page Range options are disabled.
Click Print to submit the jobs to the printer in the order they
are listed.
NOTE 1: A dialog appears if the file contains PDF pages
secured against printing. Follow the instructions in the dialog
to print the file.
NOTE 2: If Image Optimization for the selected printer is
enabled, print speed are effected. Click the Cancel button
and disable the optimization option if print speed is more
important than image quality.

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Printing all the files in a selected directory
To print all the files in a selected directory:

1.

Select the file type you wish to print in the Show file type pulldown menu.
NOTE: By selecting a file type, only files of that type found in
the directory will be printed. For example, if TIFF is the
selected file type, all the TIFF files in the directory will be
printed.

2.

3.

Browse to the directory location and select the directory in
the tree list. The directory path along with all the file
extensions for the selected file type will appear in the File
selected field.
To print additional files or directory contents, perform the
following:
a. Select the List multiple files to print checkbox. The
Quick Print window expands to reveal the job list at the
bottom of the screen.
b. Click the Add button to add the contents of the directory
selected above. Files matching the selected file type will
appear in the job list.
NOTE: If you have selected Adobe PDF or RDO files
containing PDF files that are password protected, you
will be prompted to change the security settings for those
files in Adobe Acrobat, and then re-add them.

4.

5.
6.
7.
8.

6- 6

Browse to the location of the next document or directory
using the directory tree box, or select a different file type from
the Show file type pull-down to add files of that type from the
same directory.
Highlight a file name or directory name in the Directory tree.
Click the Add button to add the file name or directory
contents to the job list.
Repeat this process until you have added all of the desired
jobs.
Use the Move up and Move down buttons to arrange jobs in
the appropriate print order from top to bottom.

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6 . Q u ic k P r in t

9.
10.
11.
12.
13.

Click the Remove button to remove a selected job from the
print list, or the Remove All button to clear the list.
Select a printer from the Printers pull-down menu.
Click the Printer Settings button to modify the printer
settings as necessary.
Specify the number of copies to be printed.
Click the Job Setup button to modify the job ticket settings
as necessary.
NOTE: The Job Setup button will be disabled if an Adobe
PDF file or an RDO with PDF pages has been selected that
has been secured against printing. An error message
notifying the user that the PDF has been secured will be
displayed. The button will also be disabled if the Print as
separate jobs option has been selected.

14.

The Print as file type pull-down menu allows the user to
select the appropriate output format for files that do not have
the necessary file extension. Selecting an option other than
Printer default will NOT cause the file to be converted to the
selected file type.

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6. Q ui c k P r i n t

15.

Select the appropriate radio button:
a. Print as one job: Jobs are printed as one job. The
default job ticket is applied, but can be modified by
clicking the Job Setup button.
b. Print as separate jobs: Jobs are printed separately
with the default job ticket applied to each file. Job Setup
and Page Range options are disabled.
c. Click Print to submit jobs to the printer. If multiple jobs
are being printed, they will be submitted in the order they
are listed.
NOTE 1: A dialog will appear if the file contains PDF
pages secured against printing. Follow the instructions in
the dialog to print the file.
NOTE 2: If Image Optimization for the selected printer
has been enabled, print speed will be effected. Click the
 button and disable the optimization option if
print speed is more important than image quality.

6- 8

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7.

File Manager

This chapter discusses the File Manager application and provides
instructions on how to copy, move, and delete objects or files.

What is File Manager?
File Manager is a substitute for the Windows Explorer, enabling
you to manage large numbers of documents stored on the
Windows file system. Use File Manager for moving and copying
RDO objects.
KEY POINT: DO NOT try to copy or move RDO documents using
Windows Explorer; it is unfamiliar with RDO files and cannot
manage them.
File Manager also enables you to copy, delete, and move objects,
print files, connect to network drives, run applications, and
maintain disks.

File Manager capabilities
File Manager provides the following capabilities:
•

Creating and managing directories

•

Searching to find files

•

Managing files

•

Labeling and formatting disks

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What is displayed in the File Manager window?
KEY POINT: This book uses illustrations showing a DocuColor
8000 Digital Press connected to a Fiery EXP8000 color
server. Your system may vary depending on the digital press and
color server for your work environment.
The File Manager window displays a directory tree and a directory
contents list; a directory tree only; or a directory contents list only.

•

The directory tree displays the structure of the desktop as a
set of levels. The highest level is the desktop which contains
all other levels. Drives and storage devices, both local and
remote, generally comprise the next level. The remaining
levels are comprised of directories, subdirectories, and files.

•

The directory contents list displays the subdirectories and files
for a specified directory. The contents can be displayed as
icons or a list of names. When contents are listed, their
attributes are also displayed.

If both the directory tree and directory contents list are displayed,
they are separated by a split bar.
Both a Status Bar and Toolbar can be displayed. The Toolbar can
be customized.

7- 2

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Icons
File Manager uses the following icons to represent drives,
directories, and file types.
•

Non-specific file

•

Associated file

•

.RDO document

•

PostScript file

•

Directory

File Manager menus

File Manager has the following menus:
•

File menu

•

Network menu

•

Volume menu

•

Tree menu

•

View menu

•

Options menu

•

Window menu

•

Help menu

Each menu is briefly discussed starting on the next page.

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7. F il e M a na g er

File menu
This menu contains of the following:

7- 4

•

Move: Allows you to move a file or directory.

•

Copy: Allows you to copy a file or directory.

•

Delete: Allows you to delete a file or directory.

•

Rename: Allows you to rename a file or directory.

•

Properties: Provides a dialog for choosing the file Attributes,
such as Read Only, Archive, Hidden, or System.

•

Run: Displays the Run dialog box, which allows you to start
an application from the directory contents list.

•

Print: Allows you to print the selected file from the contents
list.

•

Associate: Opens the Associate dialog box, which allows you
to:
–

Select a file with an extension that you want to associate
with an application,

–

Select a file that has an extension for which you want to
change the association, or

–

Remove the association between a file and an application.

•

Create Directory: Opens the Create Directory dialog box,
which allows you to create a new directory at the level
(location) you specify.

•

Search: Opens the Search dialog box, which allows you to
enable File Manager to search for specific files or folders.

•

Select Objects: Opens the Select Objects dialog box, which
allows you to select non-contiguous files from the contents
list. Once selected, you can perform an operation such as
move or delete on the selected files.

•

Exit: Closes the File Manager.

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Network menu
This menu contains the following:
•

Map Network Drive: Opens the Map Network Drive dialog
box, which allows you to connect to shared directories on the
network. This is a standard Windows Map Network Drive
dialog box.

•

Disconnect Network Drive: Opens the Disconnect Network
Drive dialog box, which allows you to disconnect your
computer from a network drive.

•

Share As: Opens the New Share dialog box, which allows
you to share a directory.

•

Stop Sharing: Opens the Stop Sharing Directory dialog box,
which allows you to stop sharing directories.

Volume menu
This menu contains the following:
•

Label Volume: Opens the Label Volume dialog box, which
allows you to assign a label to a volume.
A Volume Label is an attribute that names the volume in which
the object is contained. It uses a string format and is case
sensitive.

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Tree menu
This menu contains the following:
•

Expand One Level: Displays one level of subdirectories for
the selected drive or directory in the directory tree window.
You can use the + shortcut key to perform this operation on the
selected drive or directory.

•

Expand Branch: Displays all subdirectories for the selected
directory in the directory tree window.
You can use the * shortcut key to perform this operation on the
selected directory.

•

Expand All: Displays all subdirectories for an entire drive.
You can use the CTRL + * shortcut keys to perform this
operation on the selected drive.

•

Collapse Branch: Hides all subdirectories for the selected
directory in the directory tree window.
You can use the - shortcut key to perform this operation on the
selected drive or directory.

View menu
This menu contains the following:

7- 6

•

Tree and Directory: Displays both the directory and the
directory contents list in the directory tree window.

•

Tree Only: Displays a directory tree only in the directory tree
window.

•

Directory Only: Displays the directory contents only in the
directory tree window.

•

Split: Allows you to move the split bar in the directory tree
window. Use this command to change the display area
allocated to either the directory or directory contents list.

•

Large Icons: Displays the directory contents as large icons.

•

Small Icons: Displays the directory contents as small icons.

•

List: Displays the directory contents as a list.

•

All Details: Displays the directory contents list with complete
object information. The directory contents list displays the files
and subdirectories for the selected directory.

•

Partial Details: Opens the Partial Details dialog box, which
allows you to customize the directory contents list to display
specific object details.

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7 . F i l e Ma n ag e r

•

Arrange object icons: Allows you to sort objects in the active
directory by name, by type, by size, by date, or by specified
attribute. Also allows you to arrange items so they do not
overlap one another and so that all text is clearly visible.

•

Line Up Icons: Arranges icons in the directory contents list
into columns.

•

By Object Type: Opens the Object Type dialog box, which
allows you to specify the type of objects displayed in the
directory window.

Options menu
This menu contains the following:
•

Confirmation: Opens the Confirmation dialog box, which
allows you enable or disable confirmation messages when you
delete, copy, or move objects and directories.

•

Font: Opens the Font dialog box, which allows you to change
the display font File Manager used for the directory windows.
The font change applies to all directory windows.

•

Customize Toolbar: Opens the Customize Toolbar dialog
box, which allows you to add, remove, or arrange the buttons
in the Toolbar.

•

Toolbar: Allows you to display or hide the Toolbar.

•

Status Bar: Allows you to display or hide the Status Bar.

•

Minimize On Use: Allows you to reduce File Manager to an
icon when the application is running.

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Window menu
This menu contains the following:
•

New Window: Opens an additional window in File Manager.

•

Cascade: Displays the window(s) in a cascade pattern.

•

Tile Horizontally: Displays the window(s) horizontally.

•

Tile Vertically: Displays the window(s) vertically.

•

Arrange icons: Arranges the icons in your window(s).

•

Refresh: Refreshes the window(s) to reflect changes you
have made.

•

Directory list: Lists the directory(s) currently open in File
Manager.

Help menu
This menu contains the following:

7- 8

•

Help Topics: Opens the File Manager Help application.

•

About File Manager: Opens the File Manager Information
dialog box, which contains copyright information for the File
Manager application.

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Using File Manager Help

The online Help provides in depth, step-by-step instructions for
using the various FIle Manager features and functions, including:
•

•

Navigating the directory window: This includes information
and instructions for:
–

Connecting a network drive

–

Disconnecting a network drive

–

Selecting a drive

–

Selecting a directory and

–

Expanding or collapsing a directory tree

Working with directories: This online Help information
includes step-by-step instructions for:
–

Creating a directory

–

Searching for a directory

–

Moving a directory

–

Copying a directory

–

Deleting a directory

–

Renaming a directory

–

Sharing directories in File Manager

Also included here are details about sharing information
across host workstations.

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7. F il e M a na g er

•

•

•

7- 1 0

Working with files: This includes information and instructions
for:
–

Selecting a file or group of files

–

Canceling selected files

–

Copying a file

–

Moving a file

–

Renaming a file

–

Deleting a file

–

Printing a file

–

Searching for a file

–

Opening a file

–

Associating a file with an application

–

Starting an application

Working with disks: This includes information about:
–

Labeling a volume on a floppy disk

–

Labeling a volume on a hard disk

–

Labeling a volume on an optical disk

–

Formatting a disk

Customizing File Manager: This includes information and
instructions for:
–

Customizing the File Manager window

–

Moving the split bar"

–

Minimizing File Manager window

–

Changing the File Manager window font

–

Opening a new directory window

–

Arranging multiple directory windows

–

Arranging object icons

–

Refreshing directory windows

–

Closing a directory window

–

Changing information displayed in the contents list

–

Displaying specific object details

–

Choosing the type of objects to display

–

Sorting objects

–

Customizing the Toolbar

–

Displaying or Hiding the Status Bar

–

Displaying or hiding confirmation messages

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To access and use the online Help for File Manager, perform the
following steps:

1.

From Windows Start: Programs, select Xerox FreeFlow
Software: File Manager. The File Manage application
opens:

2.

From the Help drop-down list, select Help Topics.

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7. F il e M a na g er

The Help dialog is displayed.

3.
4.

7- 1 2

Select the desired Help topic.
When finished, close the Help dialog box by selecting
(Close) in the title bar.

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8.

Security Certification

If your site requires a high security communication and you are
connected to a DocuSP color server, you will need to implement
the client-side secured FTP and/or Secure IPP security certificate
in order to communicate with the DocuSP 4.x/5.x color server.
This is discussed in detail in the System Adminstration Guide,
Chapter 6, “Installing a security certificate” on page 6-11.
The Security Certification application is used for installing the
certificate and checking the status of an existing certificate on the
DocuSP 4.x/5.x color server.

NOTE 1: The security certificate must be enabled on the DocuSP
color server. Refer to your DocuSP documentation for more
information.

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9.

Hints and tips

This chapter provides hints and tips to help you work more
efficiently with the FreeFlow Scanner software.
NOTE: Hints and Tips may also be accessed from the online Help.

Page feed direction and image orientation
Page feed controls have no relationship to output image
orientation. Page feed direction and image orientation are
mutually exclusive.

Definition of portrait and landscape
Portrait orientation is where the image is upright on a paper
aligned vertically. Landscape orientation is where the image is
upright on a paper aligned horizontally.
Landscape
Portrait

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Definition of SEF and LEF
SEF (short edge feed) refers to the shorter edge of a document as
the first edge to contact the Document Feeder rolls; for example,
the 8.5 inch side of an 8.5 x 11 inch document.
LEF

SEF

LEF (long edge feed) refers to the longer edge of a document as
the first edge to contact the Document Feeder rolls; for example,
the 11 inch side of an 8.5 x 11 inch document.
The page feed and orientation controls are only used to describe
to the scanner how the original image has been loaded into the
document feeder. They have no bearing on how your image is
oriented (landscape or portrait) when printed.
The SEF/LEF toggle buttons and the Rotate A button (Advanced
Scanning) have no relationship to final image orientation. When
properly set, they simply ensure that when previewing, your image
appears upright in the Preview window.
NOTE: When scanning large numbers of documents from the
Document Feeder, arrange them LEF to achieve faster throughput
speed.

Guide to choosing an Original Type for your scan
Use the following table to help you choose which Original Type
(Advanced Scanning) to choose for your original documents:
If your original is:

9- 2

Choose

A mixed batch of originals, of different
type or of multiple types per page, such
as halftones with text

Automatic

A photograph or continuous tone image,
or a very high frequency halftone with a
screen frequency higher than 200 lpi, or a
mix of several types of images

Photograph

A halftone with a screen frequency
between 112 and 200 lpi

Fine Halftone

A halftone less than 112 lpi

Coarse Halftone

Text or line art

Text

A mix of coarse halftones and text, such
as found in a newspaper

Coarse Halftone & Text
(Laser Print)

A mix of fine halftones and text, such as
found in magazines

Fine Halftone & Text
(Magazine)

A mix of photographs and text. (For this
purpose, treat halftones with a screen
frequency higher than 200 lpi as
photographs.)

Photograph & Text
(Paste-up)

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Guide to choosing a Media Type
Use the following table to help you choose the best Media Type
(Advanced Scanning) for your original documents:
If your original is:

Choose

A continuous tone image developed on
light-sensitive paper using a chemical
emulsion

Photograph

An original that was printed with oil-based
inks on an ink jet printer

Inkjet

An original that was printed with oil-based
inks on a web or sheet fed offset press.
Common examples include newspapers,
posters, books, magazines

Fine Lithographic

An original that was printed by fusing
electrostatic toner to paper

Laser/Xerographic

Any original that does not fall into the
above categories

Unknown/Other

Understanding Resolution
Choosing a Resolution option for your output image can be a
difficult thing. You may ask, “What is the best resolution to
choose?” In order to answer that question, you need to have an
understanding of resolution. Before you choose a resolution from
the drop-down list, read the following definition of “resolution” and
how you can choose the best option for your scan job.
When you work with bitmap or digital images like digital
photographs, you work with pixels. Pixel stands for picture
element. A pixel is the smallest unit in a computer image or
display. Every image on your computer is made up of a colored
grid of pixels.
For example, your digital camera records pixels, your scanner
converts physical images into pixels, your photo editing software
manipulates pixels, your computer monitor displays pixels, and
your printer paints pixels onto paper. In the digital world, "inches"
do not exist, only pixels do.

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The key to successfully editing, scanning, and printing images lies
in understanding how pixels transform into inches and vice versa.
Resolution is the interpreter between the physical world of inches
and the digital world of pixels. When you scan an image, the
scanner translates inches into pixels using resolution. When you
print an image, the printer translates pixels into inches using
resolution. So what's resolution? Unfortunately, the word is used
in different ways in different contexts. "Camera resolution" usually
means something slightly different from "image resolution,” and
"printer resolution" is something else yet again.

The two faces of resolution
“Resolution” is used in two basic ways. In some contexts,
resolution refers to the pixel count of an image. An image with lots
of pixels is often called a "high resolution" image. However, in
other contexts, resolution refers to the density of pixels in a given
linear area such as an inch. This "density" is expressed as ppi
(pixels per inch) or dpi (dots per inch), and this density number is
embedded invisibly in a bitmap image, as an instruction to output
devices, such as a printers. For clarity, we will refer to the first
type of resolution as pixel count resolution and the second as
embedded resolution.

The difference between pixel count resolution & embedded resolution
Embedded resolution tells your printer how far apart to spread the
pixels in a printed image. It determines how "fine grained" the
printed image will look. It is completely independent of the pixel
count of the image. A high-pixel-count image can have a low
embedded resolution or vice versa. Embedded resolution is
inversely proportional to the size of the printed image. Given the
same pixel count, a high embedded resolution will result in a
smaller printed image (the pixels are packed together more
tightly), and a low embedded resolution will result in a larger
image (the pixels are more spread out).
Embedded resolution, however, does not affect the size (in bytes)
of your image or its appearance on a computer screen; those
properties are determined solely by the pixel count. The byte-size
of the image file is directly proportional to the pixel count, as is its
size on your computer screen, which simply displays all the pixels
in the image in a fixed one-to-one grid.

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What is the difference between ppi and dpi?
The term ppi (pixels per inch) originated in the world of computers,
and dpi (dots per inch) in the world or printing, but today they are
often used interchangeably.

What resolution should I use to scan an image?
As with taking a digital photo, your intended use for the image
determines your best scanning resolution. For example, a 4x6
inch photograph scanned at 300 ppi will have large pixel
dimensions and will appear large on a computer screen, while the
same photograph scanned at 72 ppi will have fewer pixels and will
appear much smaller on a screen.
Scanning resolution is expressed in terms of dpi or ppi. The
scanning resolution not only determines how many pixels will be
captured, it also gets embedded into the image as an invisible
piece of information for future output devices. To calculate the
pixel dimensions of a scanned photograph, multiply the scanning
resolution by the dimension in inches: Resolution x Inches =
Pixels. Using this formula you can calculate the pixel dimensions,
for example, of a 4x6 inch photograph scanned in using 300 ppi:
•

300 pixels/inch x 4 inches = 1200 pixels

•

300 pixels/inch x 6 inches = 1800 pixels

This means that your 4" x 6" photograph will be displayed as 1200
x 1800 pixels on your monitor, making it look very large on your
monitor and causing the image to spill over the edges.
You could resize the scanned photograph in your main imaging
application (such as Adobe Photoshop or Paint Shop Pro), or you
could rescan it using a lower resolution (ppi) setting. To calculate
the resolution that you should use to scan a photo/image, first
decide how big you want your image to appear on your monitor
(Pixels/Inches = Resolution).
For example, if you want your 4" by 6" photograph to appear as
400 x 600 pixels on the monitor, then you would scan it in at 100
ppi. If you want to create a 100 x 150 pixel thumbnail, you would
scan in your 4 inch x 6 inch photograph at 25 ppi.

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9. H i nts a nd ti ps

NOTE: Keep in mind that as you increase your scanning
resolution you create larger files that might be inordinately large
for e-mailing or web publishing. Below are a list of some possible
resolution and image size combinations:
Original image

Scan resolution

Pixel count

.BMP file size

4x6 inches

72 ppi/dpi

288x432

364 kb

4x6 inches

100 ppi/dpi

400x600

703 kb

4x6 inches

150 ppi/dpi

600x900

1.54 mb

4x6 inches

200 ppi/dpi

800x1200

2.74mb

4x6 inches

300 ppi/dpi

1200x1800

6.17 mb

What embedded resolution should I use to print an image?
The chart below illustrates how embedded resolution affects the
printed dimensions of an image:
Pixel dimensions
640 x 480

Image resolution

72 ppi

Printed size

300 ppi

8.89" x 6.67"
2.13" x 1.60"

800 x 600

72 ppi
300 ppi

11.11" x 8.33"
2.67" x 2.00"

1024 x 768

72 ppi
300 ppi

14.22" x 10.67"
3.41" x 2.56"

1280 x 960

72 ppi
300 ppi

17.78" x 13.33"
4.27" x 3.20"

1600 x 1200

72 ppi
300 ppi

22.22" x 16.67"
5.33" x 4.00"

2400 x 1600

72 ppi
300 ppi

33.33" x 22.22"
8.00" x 5.33"

Given the same number of pixels, a higher embedded resolution
shrinks the final printed output.

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9 . H i nts a nd ti ps

How do I calculate what resolution I need to print a 4"x6" image?
You can use the simple resolution formula to calculate the
embedded resolution you need for any given output. For
example, imagine a two megapixel camera that creates a 1600 by
1200 pixel image. You can print this image at any number of
different sizes by specifying different embedded resolutions. Take
the length of the image in pixels and divide it by your target length
in inches. The resulting number is the embedded resolution in ppi
(or dpi):
•

1600 pixels/11 inches = 145 ppi

•

1600 pixels/10 inches = 160 ppi

•

1600 pixels/9 inches = 177 ppi

•

1600 pixels/8 inches = 200 ppi

•

1600 pixels/6 inches = 266 ppi

•

1600 pixels/4 inches = 400 ppi

•

1600 pixels/2 inches = 800 ppi

As your desired printing area decreases, your resolution
increases. As a general rule, you can get a good, photo-quality
print at 200 ppi or above. However, photo quality is in the eye of
the beholder. You will probably need to experiment to find the
resolution that looks acceptable on your printer.

What is printer resolution and do I need to worry about it?
Printer resolution is the number of ink dots printed on an inch of
paper measured in dpi (dots per inch). Most of today's printers
have a resolution of 300 or 600 dpi. In most cases, the printer's
resolution will not affect how you size and scale images. If you
print your image at its actual size in inches, printer resolution will
never effect the size of your printed image.
If you want to control the quality of your printed image for a
professional result such as an image destined for publication in a
newspaper or magazine, you can calculate the optimal resolution
for your image based on a printer's LPI (lines per inch).
For most printers there is an optimum image resolution, beyond
which increasing the embedded resolution of the image (ppi)
makes no discernible effect on the output quality. Each printer can
only print so many lines per inch (LPI). LPI measures the number
of halftone dots a printer can create in an inch of paper. Halftone
dots are how a printer simulates continuous shades of colors while
only using four colors: cyan, magenta, yellow, and black (some
photo-quality printers also add light cyan and light magenta).
Every individual pixel in your image will be represented by a
random pattern of these smaller, various-sized printer dots. This
process is also called screening or halftoning.

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9. H i nts a nd ti ps

To obtain a quality print, your image resolution should be slightly
higher than the printer's given LPI. To calculate this ideal
resolution, multiply the LPI by about 1.5 to obtain the ideal pixel
per inch (ppi) figure for your image. For example, given a 360 dpi
photo-quality printer with a 150 lpi, you can get a photo-quality
print if your image has 150 x 1.5 or 225 ppi. If you do not know
your printer's lpi, the best way to find your optimal print resolution
is to experiment. Print a test image at various resolutions to find
out what your minimum ppi is for a photo-quality print. A good test
image is a close up picture of a newspaper or a photo that has
some angled straight edges in it.

Black and white scanning mode
In Black and White mode, scan Long Edge Feed (LEF) whenever
possible. Scanning LEF allows the scanner image module to
travel quickly across the document, allowing it to finish a scan
quicker, and if scanning from the Document Feeder, to begin
scanning the next document sooner. To scan a large stack of
documents quickly using the Document Feeder, feed the stack
LEF.
NOTE: When scanning in Grayscale or Color modes, feed your
originals Short Edge Feed (SEF). This is significantly faster than
Long Edge Feed for these modes.

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9 . H i nts a nd ti ps

Using scan tickets
Scan tickets are a powerful feature of the scanner software. They
allow you to store all the settings for common or complex scan
jobs (including Image Quality Windows and Custom Page Sizes)
so that you can quickly reload the settings instead of manually
reprogramming the scan job.
Save common settings as Scan Tickets. This allows you to retain
and reuse the scan settings from the Basic Features, Image
Quality, and Image Size tabs, instead of manually entering them
one at a time.
For more information on scan tickets and step-by-step instructions
for creating, using, backing up, and deleting scan tickets, refer to
the online Help (Advanced Scanning).

Using custom page sizes
The scanner supports many standard paper sizes, as well as
allows the user to set custom page sizes. If you frequently scan
odd-sized pages, save those sizes as custom page sizes to save
yourself time.
For more information on custom page sizes and step-by-step
instructions for creating and custom page sizes, refer to the online
Help (Advanced Scanning).

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9. H i nts a nd ti ps

Using custom defaults
When the scanner software (Advanced Scanning) is launched,
default settings such as page size, scan resolution, etc. may not
be suitable for your scanning needs. You can save yourself time
and start scanning more quickly by setting custom defaults so that
the scanner is ready to scan with minimal adjustment.
For more step-by-step instructions on creating custom defaults,
refer to the online Help (Advanced Scanning).

Special image processing needs
Separate documents with special image processing needs from
the rest of the original documents. These “special” documents
may include pages that require special image quality or image
size adjustments. By separating these documents you can scan
the common pages quickly as a batch and then devote the time
needed for making the custom adjustments for the exceptional
pages.

Scan in Black and White for fastest throughput
Only scan in color or gray modes if you need color or gray output.
Your scanner is capable of very sophisticated halftone processing,
allowing it to represent many shades of gray in a smaller, binary
file.

Be sure Hole Fill is enabled before using Interactive Preview
The Hole Fill operation is performed during the page scan. When
the page is fed through the Document Feeder, the scanner detects
the holes by "seeing" the CVT Ski through the holes as the page is
fed through the Feeder.
If you select Photograph or Photograph & Text mode, the Hole Fill
feature is automatically disabled. You must select the Hole Fill
check box on the Image Quality tab to enable the feature.
For more information, refer to the online Help (Advanced
Scanning).

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10. Technical data

Automatic Document Feeder (ADF)
Maximum paper
dimensions

11.7 x 17 inches (296.7 mm x 431.1 mm)

Minimum paper
dimensions

6.5 x 5.5 inches, short edge feed (165.1 x 139.7 mm)

Throughput

Binary Black and white (B/W) (@ 600 dpi):
•

65 images per minute (ipm) single-sided

•

20 ipm two-sided

8-bit Grayscale (@ 600 dpi):
•

30 ipm single-sided

•

20 ipm two-sided

24-bit Color (@ 400 dpi):

Paper Capacity

Color spaces & resolutions
supported

•

20 ipm single-sided

•

20 ipm two-sided

•

100 sheets (20# xerographic bond)

•

13-32# (49 to 120 gsm) single-sided stock

•

16-32# (61 to 120 gsm) two-sided stock

•

RGB: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600 dpi

•

Production Color (24-bit): 72, 75, 96, 100, 120, 150, 200, 240,
300, 400, 600 dpi

•

Grayscale: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600,
1200 dpi

•

Binary B/W: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400,
600, 1200 dpi

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10 . Te c hn i c al da ta

Scanner
Platen size
Color spaces & resolutions
supported

Input document types

12 x 18 inches (304.8 mm x 457.2 mm) scanning area
•

RGB: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600 dpi

•

Production Color (24-bit): 72, 75, 96, 100, 120, 150, 200, 240,
300, 400, 600 dpi

•

Grayscale: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400, 600,
1200 dpi

•

Binary B/W: 72, 75, 96, 100, 120, 150, 200, 240, 300, 400,
600, 1200 dpi

•

Xerographic

•

Lithographic

•

Photographic

•

Inkjet

Optional accessories
Foot switch

6-meter SCSI cable

10 - 2

Functions as a remote "start scan" button.

Allows greater distance between scanner and host PC

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11. Maintenance

This chapter provides maintenance information and instructions
for the various scanner components.

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11 . M ai n te na n c e

Maintenance intervals
The scanner requires minimal maintenance by the operator.
However, it is essential that you perform these tasks when
indicated to ensure reliable operation and maximum product life.

Preventive maintenance intervals
To avoid any maintenance delays, ensure that you have the
necessary spare parts and cleaning supplies on hand.
Component
Air Filter

Action
Replace

Maintenance interval
•

Replace after 3,000 hours.

•

The scanner software will notify you when
the Air Filter requires replacement.
Refer to the online Help (Advanced
Scanning) for step-by-step
instructions on replacing the filter.

Feed and Retard
Rollers

Replace

•

Replace after 100,000 feeds.

•

The scanner software will notify you when
the Feed and Retard Rollers require
replacement.
Refer to the online Help (Advanced
Scanning) for step-by-step
instructions on replacing the rollers.

Automatic
Document
Feeder

Clean

Clean the ADF whenever there is paper dust
visible in the feeder.
Refer to the online Help (Advanced
Scanning) for step-by-step
instructions on cleaning the ADF.

Document Glass

Clean

Clean daily or whenever specks are
noticeable in scanned images.
Refer to the online Help (Advanced
Scanning) for step-by-step
instructions on cleaning the
Document Glass.

Constant Velocity
Transport (CVT)
Ski

Clean

Clean whenever hole-punch marks are
noticeable in scanned images.
Refer to the online Help (Advanced
Scanning) for step-by-step
instructions on cleaning the CVT Ski.

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11. M ai n te n an c e

Contacting Xerox
Before contacting Xerox for a service problem, perform the
following steps:
Also refer to the Online Help for additional information and stepby-step instructions.

1.
2.
3.

For image quality problems, first attempt to resolve the
problem using the image quality troubleshooter.
For worn out customer replaceable units, first attempt to
replace the component yourself.
If you have received a message directing you to call for
service:
a. Write down the service code.
b. Locate the scanner serial number and telephone number
on the Scanner Support Configuration tab.
c. If there is no telephone number listed on the
Configuration tab, use the number listed below.

Telephone numbers and World Wide Web address
Telephone:

(Customer Technical Support)
1-800-821-2797

TTY:

(Customer Technical Support)
1-800-821-2797

Supplies Hotline:
Internet:

1-800-828-5881
http://www.xerox.com

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11 . M ai n te na n c e

Spare parts and supplies

Part name

11 - 4

Part number

ADF Feed Roller Assembly

600K89591

Air Filter Kit

600K89580

Xerox Platen Glass Cleaner

8R3669

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12. Troubleshooting

This chapter directs you to basic troubleshooting information. This
troubleshooting information is found in the online Help (Advanced
Scanning/Help menu/Troubleshooting). The online Help provides
step-by-step instructions for troubleshooting and fixing various
problems.

Image quality problems
Image quality problems may include:
•

•

The output image has lines, streaks or other artifacts:
–

Output image has a dark line, white narrow streak(s), or a
distinct edge not present in the original

–

Output image is dark, a "Negative Compression Fault"
occurs, or the image appears broken up

–

Images or text from the back side of the page shows
through on the output image

–

Output image has spots or specks

–

Output image has hole punch marks

The output image is distorted in some way
–

Output image is skewed, stretched, or distorted

–

Output images are inconsistent, despite using the same
scan settings

–

Output image is posterized (light to dark transitions are
choppy)

–

Output image seems artificial, or areas around objects in
the image seem to glow

–

Diagonal edges and other fine details look jagged

–

Output image is blotchy in areas of smooth gradation

For specific information and step-by-step instructions go to the
online Help: From the Advanced Scanning dialog box, select
Troubleshooting from the Help menu drop-down list. The online
Help dialog box opens; click on the Image Quality Problems link.

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12 . Tr o u bl e s ho o ti ng

Clearing paper jams and misfeeds
The online Help provides specific step-by-step procedures for
clearing paper jams and misfeeds from the scanner. You can
access this information by opening the Advanced Scanning
feature (click on the Advanced Scanning button from the Scan and
Print dialog box). From Advanced Scanning, select
Troubleshooting from the Help menu drop-down list. The online
Help dialog box opens; click the Clearing Jams & Misfeeds link.

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701P44148



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