Xerox Workcentre 7328 Users Manual
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2015-01-23
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Xerox WorkCentre 7328 Quick Use Guide Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries. Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated. Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders. The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.(2) Parts of this manual are subject to change without prior notice.(3) We welcome any comments on ambiguities, errors, omissions, or missing pages.(4) Never attempt any procedure on the machine that is not specifi cally described in this manual. Unauthorised operation can cause faults or accidents. Xerox is not liable for any problems resulting from unauthorised operation of the equipment. An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Xerox and Ethernet are registered trademarks. NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED means machine needs attention. Depending on the configuration of the machine, some User Interface screens may vary. Control Panel Copy Quantity All Services Image Quality Layout Adjustment Copy Output Color Paper Supply Output Format 2 Sided Copying Job Assembly Copy Output Auto Detect Color Black and White Reduce / Enlarge Auto Paper Select Plain Paper Plain Paper Auto 100 More... Plain Paper 1 > 1 Sided Collated 1 > 2 Sided 1 Staple 2 > 2 Sided 2 Staples 2 > 1 Sided Folding... Rotate Side 2 Hole Punching More... 1. Touch Screen The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information. 2. Services Button Displays the job features on the touch screen. 3. Job Status Button Displays job progress information on the touch screen. 4. Machine Status Button Displays the current status of the machine on the touch screen. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Control Panel 5. Dial Pause Enters a pause in a telephone number when transmitting a fax. 6. Clear Deletes numeric values or the last digit entered. 7. # (Pound) Indicates the dialing character or designates a group dial number. 8. Start Starts the job. 9. Stop Temporarily stops the current job. Follow the message to cancel or resume your job. 10. Interrupt Temporarily stops the current copy job to allow a priority job to be run. 11. Clear All If pressed once, resets the default settings and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings. 12. Language Changes text to an alternative language (when available). 13. Log In/Out Provides password protected access to the Tools used to adjust the defaults of the machine. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 WC7328/35/45: Logon Network Accounting: To access machine features: 1. 2. 3. With the All Services screen displayed, select the required feature (such as Copy, Fax, Scan to File, or Email). The Accounting Login screen will be displayed. Enter your User ID = Blue Valley ID minus the leading zeros, then select [Next]. A prompt will be displayed for your Account ID . Enter your Account ID,= default Clicks Quick Key based on copier location. You will only need to enter your Clicks Quick Key when using a machine in another building. Select [Enter] The initial screen for the feature will be displayed. *NOTE: You will only need to enter your ClicksQuickKey when using a machine at a different building. To logout of Network Accounting: 1. 2. Press the [Log In / Out] button on the Control Panel. An "Are you sure you want to logout? Session will end and all settings will return to default" message will be displayed. Select the required logout option on the Touch Screen: Change Accounts, Cancel, and Logout. Network Authentication (required for scanning): To access scanning features: 1. 2. 3. With the Login screen displayed, enter your network user ID in the User ID field and then select the [Next] button on the Touch Screen. The Password screen will be displayed. Enter the password in the Password field and then select the [Enter] button. When the user has been verified with the Network Authentication server, the Copy screen will be displayed. If necessary, select the [All Services] icon and then select the required feature (such as Copy, Fax, Scan to File, or E-mail). To logout of Network Authentication: 1. 2. Press the [Log In / Out] button on the Control Panel. Select the [Logout] button on the Touch Screen. Tray Settings There are 3 standard paper trays and 2 optional paper trays, designed to use a variety of paper and other media. The bypass tray and trays 1 and 2 are fully adjustable trays and can hold a variety of paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x 11" or A4 paper sizes only. When a paper tray is opened, your machine assumes that more paper is to be loaded. Depending on the machine setup, the touch screen displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper. Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. Cancel Tray 1 Save Plain Paper White WorkCentre 7328/7335/7345 Change Settings Quick Use Guide WorkCentre 7328/7335/7345 Tray Settings The tray information screen will be displayed on the touch screen. If the tray information is correct select the Confirm button. Alternatively change the paper size or paper type by selecting the Change Settings button on the touch screen. That completes the procedure for loading the paper tray. Cancel Tray 1 Save Plain Paper White WorkCentre 7328/7335/7345 Change Settings Quick Use Guide WorkCentre 7328/7335/7345 Booklet Creation The Booklet Creation feature enables the production of booklets or multi-page copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half. The Booklet creation feature is switched on from a button on the Output Format tab. When Booklet creation is switched on, you need to tell the machine that your originals are 1-sided or 2-sided. When you have made your selection you must select Save so that you can program any other features you may require from the control panel. Switch on Booklet creation by selecting the Output Format tab, the Booklet Creation button and the On button. Copy Image Quality Copy Booklet Creation Off Page Layout Layout Adjustment Covers Off Output Format Job Assembly Transparency Options Off Poster Off Off Annotations Watermark Off Off Secure Watermark Off ID Card Copying Off WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Booklet Creation Cancel Booklet Creation Booklet Options Save Original Input Off 1 Sided Originals On 2 Sided Originals 2 Sided/Rotated Binding Shift Off Divide Output Off Covers No Covers There are 2 simple rules that must be followed when making booklets: 1. First select the tray that contains the paper you want to use. 2. Always load your documents with the long edge to the left. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Simple LAN Faxing 1. Open the Print Driver 2. Select Fax as Job Type Xerox WorkCentre 7345 Paper/Output Layout/Watermark Image Options Advanced Job Type 2 Sided Printing Fax 1 Sided Paper Stapling 8.5x11", White, Printer Default Type 1 Staple Output Color Color Output Destination Auto OK Defaults Retrieve Saved Settings Retrieve Saved Settings OK 3. Cancel Enter the Recipient Details Fax Recipients Cover Page Fax Number Options: Group Name Help Preferences WorkCentre 7328/7335/7345 Quick Use Guide OK Cancel WorkCentre 7328/7335/7345 Simple LAN Faxing 4. Set the Fax Options Xerox WorkCentre 7345 Paper/Output Layout/Watermark Image Options Advanced Lighten / Darken Margin Erase Off Invert Image Mirror Image Background Suppression: Auto Suppression Image Quality Normal OK Defaults Retrieve Saved Settings Retrieve Saved Settings OK 5. Cancel Send the Fax When you have selected all the options you require, select OK. Select OK on the print driver screen and OK on the Print Screen. The Fax Confirmation screen will appear with the list of recipients you have chosen. If the details are correct, select the OK button and your fax will be submitted to the machine fax queue ready to be transmitted. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Scan to Home Scan to Home is an optional feature which allows a user to scan hard copy originals at the device and send them to a destination on the network which is specified as their "Home" destination. Quantity All Services Network Scanning Network Scanning Advanced Settings Layout Adjustment Filing Options Go to Scan to Home Template Description Update Templates Color Scanning 2 Sided Scanning Original Type: Scan Presets Auto Detect 1 Sided Photo and for Sharing & Printing Color 2 Sided Text for Archival Record Grayscale 2 Sided Rotate Side 2 Photo for OCR Black and More... To use this option, the user must first enter their Network Authentication login at the device. The device displays one Scan to Home template. When a document is scanned, the authentication server produces the information as to who is logged in at the device. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Scan to Home Network Scanning must be installed before using this feature, but it is not necessary for the repositories and templates to be configured. Quantity All Services Network Scanning Network Scanning Advanced Settings Layout Adjustment Filing Options Go to Scan to Home Template Description Update Templates Color Scanning 2 Sided Scanning Original Type: Scan Presets Auto Detect 1 Sided Photo and for Sharing & Printing Color 2 Sided Text for Archival Record Grayscale 2 Sided Rotate Side 2 Photo for OCR Black and More... The system administrator enables the feature using Internet Services. They also have to enable Network Authentication for this feature to be available. Lightweight Directory Application Protocol (LDAP) connectivity may also be used. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Replacing the Toner Cartridges This procedure shows you how to remove a used toner cartridge and replace it with a new toner cartridge. The machine will tell you when you will need to order a new cartridge and when to install it. Follow the disposal instructions for the old cartridge when 1. Open the Front Door. 2. Turn the toner cartridge counter clockwise to the unlocked position. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Replacing the Toner Cartridges 3. Remove the toner cartridge by pulling it straight out. Be careful to not get toner on clothing. 4. Dispose the toner cartridge as normal office waste or recycle the cartridge. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Replacing the Toner Cartridges 5. Remove the new toner cartridge from its packaging. 6. Shake the new toner cartridge several times in an up and down twisting motion to redistribute the toner. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 Replacing the Toner Cartridges 7. Install the toner cartridge by aligning the arrows on the cartridge with unlock symbol on the printer. Make sure the cartridge is fully installed then turn the cartridge clockwise to the locked position. 8. Close the Front Door. If the door will not close completely, make sure the cartridge is in the lock position and the toner cartridge is installed into the appropriate toner location. That completes the procedure for replacing the toner cartridge. WorkCentre 7328/7335/7345 Quick Use Guide WorkCentre 7328/7335/7345 WC7328/35/45: Call for Service or Phone Support 1-800-821-2797 Have your serial number ready. If you do not know your serial number, follow the steps below: 1. 2. Lower the Bypass Tray located on the left side of the machine. Open the Top Left Cover. Push up on the unlock lever, located on the top of the cover, to access the inside of the machine. The serial number is located on a colored sticker on the inside back frame of the machine. 3. Close the cover and raise the Bypass Tray back into position. To request training, please email: copierproject@bluevalleyk12.org Additional Information including Video and Step-by-Step guides can be found at: http://www.bluevalleyk12.org/printing/copier
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