Xerox Workcentre 7525 7530 7535 7545 7556 With Built In Controller Administrators Guide 7500 Series Multifunction Printer
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Xerox WorkCentre 7500 Series
Multifunction Printer
Xerox WorkCentre 7500 Series
®
®
System Administrator Guide
Guide de l’administrateur système
Español
Guía del administrador del sistema
Português
Guia de Administração do Sistema
© 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of
this publication may not be reproduced in any form without permission of Xerox Corporation.
Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on
the screen such as styles, templates, icons, screen displays, looks, and so on.
XEROX® and XEROX and Design®, Phaser®, CentreWare®, PrintingScout®, Walk-Up®, WorkCentre®, ColorQube®, FreeFlow®,
SMARTsend®, Scan to PC Desktop®, Copier Assistant®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®,
Xerox Extensible Interface Platform®, Global Print Driver®, and Mobile Express Driver are trademarks of Xerox Corporation in the United
States and/or other countries.
Adobe® Reader®, Adobe® Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and PostScript® are trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Apple®, AppleTalk®, Bonjour®, EtherTalk®, Macintosh®, Mac OS®, and TrueType® are trademarks of Apple Inc., registered in the U.S. and
other countries.
HP-GL®, HP-UX®, and PCL® are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.
IBM® and AIX® are trademarks of International Business Machines Corporation in the United States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server® are trademarks of Microsoft Corporation in the United States and other
countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks of Novell, Inc. in the United States and
other countries.
SGI® and IRIX® are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.
SunSM, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Inc. in the United States and other countries.
UNIX® is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.
The Xerox® WorkCentre 7500 Series of Multifunction Printers are ENERGY STAR® qualified under the ENERGY STAR Program
Requirements for Imaging Equipment. The ENERGY STAR name and logo are registered U.S. marks.
Document version 1.1: March 2011
Contents
1
Introduction
11
Overview ............................................................................................................................................................................... 12
Configuration Steps ................................................................................................................................................. 12
More Information ............................................................................................................................................................. 13
2
Initial Setup
15
Physically Connecting the Printer .............................................................................................................................. 16
Initial Setup at the Control Panel .............................................................................................................................. 17
Installation Wizard .................................................................................................................................................. 17
Quick Setup Home .................................................................................................................................................... 17
Configuration Report .............................................................................................................................................. 17
Disabling the Configuration Report at Startup ........................................................................................... 18
Manually Setting the Ethernet Interface Speed ......................................................................................... 18
Assigning a Network Address .............................................................................................................................. 18
Initial Setup in CentreWare Internet Services ...................................................................................................... 19
Accessing CentreWare Internet Services ........................................................................................................ 19
Locking or Unlocking the Printer ........................................................................................................................ 19
Changing the System Administrator Password ........................................................................................... 19
Using the Configuration Overview Page......................................................................................................... 20
Assigning the Printer Name and Location ..................................................................................................... 20
Enabling Services ...................................................................................................................................................... 20
Physical Connection Settings....................................................................................................................................... 22
Setting Ethernet Options ....................................................................................................................................... 22
Setting USB Options ................................................................................................................................................ 22
3
Network Configuration
23
AppleTalk.............................................................................................................................................................................. 24
NetWare ............................................................................................................................................................................... 25
Configuring NetWare Settings............................................................................................................................ 25
Service Advertising Protocol ................................................................................................................................. 25
Configuring NetWare Bindery Settings........................................................................................................... 26
Configuring NetWare Directory Services (NDS) Settings ........................................................................ 26
IP .............................................................................................................................................................................................. 27
Enabling TCP/IP......................................................................................................................................................... 27
Configuring TCP/IP Settings at the Control Panel...................................................................................... 27
Configuring IP Settings in CentreWare Internet Services ....................................................................... 28
SLP ........................................................................................................................................................................................... 32
Configuring SLP ......................................................................................................................................................... 32
FTP .......................................................................................................................................................................................... 33
Setting FTP Mode ..................................................................................................................................................... 33
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System Administrator Guide
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Contents
SNMP ..................................................................................................................................................................................... 34
Enabling SNMP .......................................................................................................................................................... 34
Configuring SNMPv1/v2c ...................................................................................................................................... 34
Configuring SNMPv3 ............................................................................................................................................... 35
Configuring SNMP Advanced Settings ............................................................................................................ 36
SSDP ....................................................................................................................................................................................... 38
Microsoft Networking ..................................................................................................................................................... 39
Configuring Microsoft Networking.................................................................................................................... 39
Configuring WINS .................................................................................................................................................... 39
LPR/LPD ................................................................................................................................................................................. 40
Raw TCP/IP Printing......................................................................................................................................................... 41
Configuring Raw TCP/IP Settings ...................................................................................................................... 41
Configuring Raw TCP/IP Advanced Settings ................................................................................................ 41
SMB Filing ............................................................................................................................................................................ 43
Configuring Kerberos Authentication Options for SMB ........................................................................... 43
SMTP Server ........................................................................................................................................................................ 44
Configuring SMTP Settings .................................................................................................................................. 44
Configuring SMTP Settings Optional Information..................................................................................... 44
LDAP ....................................................................................................................................................................................... 46
Configuring LDAP Servers ..................................................................................................................................... 46
Configuring LDAP Server Optional Information.......................................................................................... 46
Configuring LDAP Contexts .................................................................................................................................. 47
Configuring LDAP User Mappings ..................................................................................................................... 48
Configuring LDAP Authorization Access ......................................................................................................... 48
Configuring LDAP Custom Filters....................................................................................................................... 50
HTTP ....................................................................................................................................................................................... 52
Enabling HTTP at the Control Panel ................................................................................................................. 52
Configuring HTTP Settings in CentreWare Internet Services ................................................................ 52
HTTP Web Services .................................................................................................................................................. 52
HTTP Advanced Settings ....................................................................................................................................... 53
POP3 ....................................................................................................................................................................................... 54
Proxy Server ......................................................................................................................................................................... 55
Configuring the Proxy Server ............................................................................................................................... 55
NTP ......................................................................................................................................................................................... 56
WSD ........................................................................................................................................................................................ 57
Enabling WSD ............................................................................................................................................................ 57
Sleep Mode Network Settings ..................................................................................................................................... 58
Configuring Sleep Mode Settings ...................................................................................................................... 58
Sleep Mode Network Settings Advanced ....................................................................................................... 58
4
Security
59
Setting Up Access Rights ............................................................................................................................................... 60
Local Authentication ............................................................................................................................................... 61
User Permissions ....................................................................................................................................................... 63
Network Authentication ........................................................................................................................................ 67
4
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Contents
Network Authorization ........................................................................................................................................... 69
Authentication Using a Card Reader System ............................................................................................... 70
Secure HTTP (SSL) ............................................................................................................................................................ 75
Enabling HTTPS (SSL) ............................................................................................................................................. 75
FIPS 140-2 ........................................................................................................................................................................... 76
Enabling FIPS 140 Mode and Checking for Compliance ......................................................................... 76
Stored Data Encryption .................................................................................................................................................. 78
Enabling Encryption of Stored Data ................................................................................................................. 78
IP Filtering............................................................................................................................................................................ 79
Creating an IP Filter Rule ...................................................................................................................................... 79
Editing an IP Filter Rule.......................................................................................................................................... 79
Arranging the Execution Order of IP Filter Rules ........................................................................................ 80
Audit Log .............................................................................................................................................................................. 81
Enabling Audit Log ................................................................................................................................................... 81
Saving an Audit Log................................................................................................................................................. 81
Interpreting the Audit Log .................................................................................................................................... 81
IPsec ....................................................................................................................................................................................... 83
Enabling IPsec ............................................................................................................................................................ 83
Managing Actions .................................................................................................................................................... 83
Managing Protocol Groups ................................................................................................................................... 85
Managing Host Groups .......................................................................................................................................... 86
Managing Security Policies................................................................................................................................... 87
Security Certificates ......................................................................................................................................................... 88
Installing a Digital Certificate ............................................................................................................................. 89
802.1X ................................................................................................................................................................................... 92
Enabling and Configuring 802.1X at the Control Panel........................................................................... 92
Enabling and Configuring 802.1X in CentreWare Internet Services .................................................. 93
System Timeout ................................................................................................................................................................ 95
Setting System Timeout Values ......................................................................................................................... 95
Overwriting Image Data ................................................................................................................................................ 96
Manually Deleting Image Data.......................................................................................................................... 96
Scheduling Routine Deletion of Image Data ............................................................................................... 97
Immediate Image Overwrite ............................................................................................................................... 97
PostScript Passwords ....................................................................................................................................................... 98
Enabling or Creating PostScript Passwords ................................................................................................... 98
USB Port Security .............................................................................................................................................................. 99
Enabling or Disabling USB Ports......................................................................................................................... 99
5
Printing
101
General Print Settings ................................................................................................................................................... 102
Configuring General Print Settings ................................................................................................................. 102
Saving and Reprinting Jobs ........................................................................................................................................ 103
Enabling the Reprint Saved Jobs Feature..................................................................................................... 103
Creating and Managing Saved Jobs Folders .............................................................................................. 103
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
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Contents
Saving and Printing Jobs ..................................................................................................................................... 104
Backing up Saved Jobs ......................................................................................................................................... 105
Restoring Saved Jobs from an FTP Repository........................................................................................... 105
Printing Jobs from CentreWare Internet Services ............................................................................................ 106
Managing Banner Page Printing Options............................................................................................................. 107
Enabling Banner Page Printing in CentreWare Internet Services ...................................................... 107
Enabling Banner Page Printing at the Control Panel .............................................................................. 107
Enabling Banner Page Printing in the Print Driver .................................................................................... 108
Secure Print Settings ..................................................................................................................................................... 109
Chapter Hold All Jobs ................................................................................................................................................. 110
Configuring the Hold all Jobs Feature ........................................................................................................... 110
UNIX, Linux, and AS/400 Printing ........................................................................................................................... 111
Xerox® Services for UNIX Systems ................................................................................................................ 111
Printing from a Linux Workstation .................................................................................................................. 112
Adding the Printer .................................................................................................................................................. 113
Printing with CUPS ................................................................................................................................................. 113
AS/400 ......................................................................................................................................................................... 113
Print from USB ................................................................................................................................................................. 114
Enabling Print from USB ...................................................................................................................................... 114
6
Managing Copy Functions
115
Specifying Default Copy Settings ............................................................................................................................ 116
Changing the Reading Order ..................................................................................................................................... 117
Accessing Copy Presets ................................................................................................................................................ 118
Edge Erase Presets.................................................................................................................................................. 118
Changing Image Shift Presets .......................................................................................................................... 118
Changing Reduce/Enlarge Presets .................................................................................................................. 118
7
Scanning
119
Scanning to a Folder on the Printer ........................................................................................................................ 120
Enabling or Disabling Scan to Mailbox.......................................................................................................... 120
Setting Scan Policies.............................................................................................................................................. 120
Managing Folders and Scanned Files ............................................................................................................ 121
Scanning to an Email Address ................................................................................................................................... 124
Editing Default Scan Settings ........................................................................................................................... 124
Managing the Email Address Book ................................................................................................................. 124
Workflow Scanning ........................................................................................................................................................ 125
Configuring Workflow Scanning ...................................................................................................................... 125
Configuring File Repository Settings .............................................................................................................. 125
Configuring the Default Template.................................................................................................................. 130
Configuring Workflow Scanning General Settings ................................................................................... 132
Setting Scanned Image File Naming Conventions .................................................................................. 133
Configuring Template Pool Repository Settings ....................................................................................... 133
Updating the List of Templates at the Control Panel ............................................................................. 134
Setting Template Display Settings for the Control Panel ..................................................................... 134
6
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Contents
Configuring a Validation Server ....................................................................................................................... 135
Scan to USB ....................................................................................................................................................................... 136
Enabling Scan to USB ........................................................................................................................................... 136
Scanning to a User Home Folder ............................................................................................................................. 137
Configuring Scan to Home ................................................................................................................................. 137
Configuring the Printer for the Xerox Scan Utility ............................................................................................ 138
8
Faxing
139
Embedded Fax ................................................................................................................................................................. 140
Enabling Embedded Fax ...................................................................................................................................... 140
Configuring Embedded Fax Settings ............................................................................................................. 140
Setting Fax Defaults .............................................................................................................................................. 141
Setting Transmission Defaults .......................................................................................................................... 143
Fax Reports ................................................................................................................................................................ 144
Fax Forwarding ........................................................................................................................................................ 146
Fax Polling.................................................................................................................................................................. 147
Server Fax ........................................................................................................................................................................... 149
Configuring a Server Fax Filing Repository.................................................................................................. 149
Configuring Server Fax General Settings...................................................................................................... 153
Configuring Server Fax Settings ....................................................................................................................... 153
Configuring Server Fax Image Quality Settings ........................................................................................ 154
Configuring Fax Settings Layout Adjustment ............................................................................................ 154
Configuring Server Fax Filing Options ........................................................................................................... 154
Internet Fax ...................................................................................................................................................................... 155
Configuring Default Internet Fax Settings .................................................................................................. 155
Configuring Internet Fax Receive Settings .................................................................................................. 157
Internet Fax Addresses ........................................................................................................................................ 157
LAN Fax ............................................................................................................................................................................... 158
9
Accounting
159
Xerox Standard Accounting ....................................................................................................................................... 160
Enabling Xerox® Standard Accounting ........................................................................................................ 160
General and Group Accounts ............................................................................................................................. 160
Adding a New User and Setting Usage Limits ........................................................................................... 161
Assigning Users to an Account ......................................................................................................................... 162
Maximum Usage Limits ....................................................................................................................................... 162
Printing a Report ..................................................................................................................................................... 163
Network Accounting ...................................................................................................................................................... 164
Enabling and Configuring Network Accounting ........................................................................................ 165
Enabling Accounting in Print Drivers ...................................................................................................................... 166
Enabling Accounting in a Windows Print Driver ........................................................................................ 166
Enabling Accounting in an Apple Macintosh Print Driver...................................................................... 166
Displaying Your Company Logo on the Blocking Screen ............................................................................... 167
Displaying Your Company Logo on the Blocking Screen ....................................................................... 167
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
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Contents
10
Administrator Tools
169
Monitoring Alerts and Status..................................................................................................................................... 170
Alert Notification .................................................................................................................................................... 170
Energy Saving Settings ................................................................................................................................................. 172
Configuring Sleep Mode Settings at the Control Panel ......................................................................... 172
Setting the Date and Time ......................................................................................................................................... 173
Setting the Date and Time in CentreWare Internet Services .............................................................. 173
Setting the Date and Time at the Control Panel ...................................................................................... 173
Taking the Printer Offline ............................................................................................................................................ 174
Restarting the Printer in CentreWare Internet Services ......................................................................... 174
Restarting the Printer at the Control Panel ................................................................................................. 174
SMart eSolutions and Billing Information ........................................................................................................... 175
SMart eSolutions ..................................................................................................................................................... 175
View Usage and Billing Information .............................................................................................................. 177
Cloning ................................................................................................................................................................................ 178
Creating a Clone File ............................................................................................................................................. 178
Installing a Clone File ........................................................................................................................................... 178
Address Books .................................................................................................................................................................. 179
Internet Fax and Email Address Book............................................................................................................ 179
Fax Address Book .................................................................................................................................................... 181
LAN Fax Address Book .......................................................................................................................................... 181
Font Management Utility ........................................................................................................................................... 182
Network Logs .................................................................................................................................................................... 183
Downloading a Network Log Using a USB Flash Drive........................................................................... 183
Downloading a Network Log from CentreWare Internet Services .................................................... 183
Customizing Printer Contact Information ........................................................................................................... 184
Updating the Printer Software.................................................................................................................................. 185
Enabling Upgrades................................................................................................................................................. 185
Manually Upgrading Printer Software........................................................................................................... 185
Manually Updating the Software Using a USB Flash Drive ................................................................. 185
Configuring Automatic Updates ...................................................................................................................... 186
Xerox Online Support .................................................................................................................................................... 187
Enabling Xerox Online Support ......................................................................................................................... 187
11
Customization and Expansion
189
Xerox Extensible Interface Platform....................................................................................................................... 190
Enabling Extensible Services .............................................................................................................................. 190
Auxiliary Interface Kit ................................................................................................................................................... 191
Driver Download Link .................................................................................................................................................... 192
Customizing or Hiding the Driver Download Link ..................................................................................... 192
A
Audit Log Event Identification Numbers
193
Audit Log Event Identification Numbers .............................................................................................................. 194
8
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Contents
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
9
Introduction
1
This chapter includes:
Overview .................................................................................................................................................................................. 12
More Information ................................................................................................................................................................ 13
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
11
Introduction
Overview
This guide is designed for a system administrator with network administrator rights who understands
networking concepts and has experience creating and managing network user accounts.
Use this guide to help you install, configure, and manage your printer on a network.
Notes:
Network features are not available when you are connected over USB.
Embedded fax features are not available for all printer models.
Configuration Steps
When configuring the printer for the first time, complete the following tasks:
1. Connect an Ethernet cable from your printer to the network.
2. Confirm that your printer is recognized on your network. By default, the printer is configured to
receive an IP address from a DHCP server over a TCP/IP network. If you have another type of
network, or want to assign a static IP address, see IP on page 27.
3. Complete the installation wizards. These wizards help you configure basic printer settings such as
your location, time zone, and date and time preferences.
4. Print a Configuration Report listing the current printer configuration. Review the report and locate
the printer IP address. For details, see Configuration Report on page 17.
5. Open a Web browser and type the IP address of your printer to access CentreWare Internet Services.
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. For details, see Accessing CentreWare Internet Services on page
19.
Note: Most configuration settings are located on the Properties tab in CentreWare Internet Services.
6.
Print the Configuration Checklist. The Configuration Checklist provides space for you to write down
important information as you go through the configuration process. Use it to record information
about your network settings, including passwords, network paths, and server addresses.
7. Configure Authentication. For details, see Setting Up Access Rights on page 60.
8. Configure Security. For details, see Security on page 59.
9. Enable services in CentreWare Internet Services. For details, see Enabling Services on page 20.
10. Configure Print, Scan, and Fax features. For details, see Printing on page 101, Scanning on page 119,
and Faxing on page 139.
11. Configure Accounting. For details, see Accounting on page 159.
Note: Not all printer models support these features.
12
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Introduction
More Information
You can obtain more information about your printer from these sources:
Resource
Location
Installation Guide
Packaged with printer and at
www.xerox.com/office/WC75xxdocs
Quick Use Guide
Packaged with printer and at
www.xerox.com/office/WC75xxdocs
User Guide
Software and Documentation Disc and at
www.xerox.com/office/WC75xxdocs
Video Tutorials
www.xerox.com/office/WC75xxdocs
Recommended Media List
United States: www.xerox.com/paper
Europe: www.xerox.com/europaper
Technical support information for your printer. www.xerox.com/office/WC75xxsupport
Includes online technical support, Online
Support Assistant, and driver downloads.
Information about printer menus or error
messages.
Control panel Help (?) button
Information pages
Click Status > Information Pages in CentreWare Internet
Services
CentreWare Internet Services Help
Help button in CentreWare Internet Services
Order supplies for your printer
www.xerox.com/office/WC75xxsupplies
www.xerox.com/office/businessresourcecenter
A resource for tools and information, such as
interactive tutorials, printing templates, helpful
tips, and customized features to meet your
individual needs.
Local sales and support center
www.xerox.com/office/worldcontacts
Printer registration
www.xerox.com/office/register
®
Xerox Direct online store
www.direct.xerox.com/
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
13
Initial Setup
2
This chapter includes:
Physically Connecting the Printer ................................................................................................................................. 16
Initial Setup at the Control Panel ................................................................................................................................. 17
Initial Setup in CentreWare Internet Services ......................................................................................................... 19
Physical Connection Settings .......................................................................................................................................... 22
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
15
Initial Setup
Physically Connecting the Printer
1.
2.
3.
4.
16
Connect the power cord to the printer, and plug it into an electrical outlet.
Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the
printer. Connect the other end of the cable to a correctly configured network port.
If your printer has fax installed, connect it to a correctly configured telephone line.
Turn on the printer.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Initial Setup
Initial Setup at the Control Panel
Installation Wizard
The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series
of questions to help you configure basic printer settings.
Note: You can change these settings at any time.
Quick Setup Home
After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup
Home wizard to configure printer settings.
Note: You can complete the wizard at any time.
1.
2.
Use the IP Address Settings wizard to assign a static IP address or change the default dynamic
addressing settings.
Use the Contact Numbers wizard to type phone numbers for support or supplies.
After the Quick Setup Home wizard completes, the printer restarts and a Configuration Report
automatically prints.
Configuration Report
The Configuration Report lists all current settings of the printer. A configuration report prints at startup by
default.
1. In CentreWare Internet Services, click Status > Configuration Report.
2. To print the report, click Print Configuration Page.
To turn off automatic printing of a Configuration Report at startup, see Disabling the Configuration
Report at Startup on page 18.
Note: If the system administrator has restricted printing of the Configuration Report, you need a user
name and password to print. For details, see the system administrator.
System Administrator Access at the Control Panel
1.
2.
3.
4.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Press the Log In/Out button.
Type admin and touch Next.
Type the Admin Password and touch Enter. The default password is 1111.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
17
Initial Setup
Disabling the Configuration Report at Startup
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Services.
Click Printing > General.
Under Configuration Report, clear Print at Power on.
Click Apply to save the new settings or Undo to retain the previous settings.
Manually Setting the Ethernet Interface Speed
The Ethernet interface on the printer automatically detects the speed of your network. Any auto-sensing
devices connected to the network, such as a hub, do not always detect the correct speed. Refer to the
configuration report to ensure that the printer detects the correct network speed.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > Advanced Settings.
3. When the warning message appears, touch Continue.
4. Touch Ethernet Physical Media.
5. Select the speed to match the speed of your hub or switch.
6. Touch Save, then touch Close.
Assigning a Network Address
The printer automatically acquires a network address from a DHCP server by default. To assign a static IP
address, configure DNS server settings, or configure other TCP/IP settings, see IP on page 27.
18
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Initial Setup
Initial Setup in CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the
embedded Web server in the printer. It allows you to configure and administer the printer from a Web
browser.
Before you begin:
TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you disable either of
these services, enable them at the printer before accessing CentreWare Internet Services.
Locate your printer IP address using the Configuration Report.
Note: If your printer is locked, type the system administrator user name and password to access the
Properties tab. The administrator user name is admin and the default password is 1111.
Accessing CentreWare Internet Services
At your computer, open a Web browser, type the IP address of the printer in the address field, then press
Enter or Return.
Locking or Unlocking the Printer
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Tools & Feature Access.
Under Presets, select:
Standard Access - Only Lock Tools to lock the printer.
Open Access - Unlock All Tools and Features to unlock the printer.
Custom Access to select to lock or unlock individually any of the services in the list.
Click Apply to save the new settings or Undo to retain the previous settings.
Changing the System Administrator Password
Xerox® recommends that you change the default system administrator password after you configure the
printer. Be sure to store the password in a secure location.
1. In CentreWare Internet Services, click Properties > Security.
2. Click Admin Password.
3. Under User Name, type the New Password.
4. Retype the password to verify.
5. Click Apply to save the new settings or Undo to retain the previous settings.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
19
Initial Setup
Using the Configuration Overview Page
The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab.
Use the Configuration Overview page to help you install your printer successfully.
1. In CentreWare Internet Services, click Properties > Configuration Page.
2. To configure any of the services or features, click Settings next to the service to open that page. You
can also click View to open a page showing all options that you can select to create a clone file.
Possible options include:
SMart eSolutions
Print Protocols
Email
Workflow Scanning
Server Fax
Internet Fax
Cloning
Note: Not all options listed are supported on all printers. Some options apply only to specific printer
models or configurations.
Assigning the Printer Name and Location
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Description.
Under Device Name, type a name for the printer.
Under Location, type the location of the printer.
Click Apply to save the new settings or Undo to retain the previous settings.
Enabling Services
Services must be enabled before they can be managed through the Tools and Feature Access page.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Service Registration.
3. Select the services to enable or click Enable All.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Note: If a service is not enabled on the Service Registration page, you cannot view or manage it from
the Tools and Features page. Ensure that the desired service is enabled.
Viewing Services on the Control Panel
1.
2.
20
At the printer control panel, press the Machine Status button, then touch the Machine Information
tab.
Touch Installed Options.
All installed options registered in CentreWare Internet Services and their status appear. Set options
to Locked or Unlocked on the Tools & Services page.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Initial Setup
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
21
Initial Setup
Physical Connection Settings
You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and
Print Timeout for USB printing.
Setting Ethernet Options
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Connectivity > Physical Connections.
Click Ethernet.
Under Rated Speed, click the down arrow and select the speed of your connection.
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
Note: Restart the printer for the new settings to take effect.
Setting USB Options
1.
2.
3.
4.
5.
22
In CentreWare Internet Services, click Properties > Connectivity > Physical Connections.
Click USB Settings.
Under USB Connection Mode, select an option:
Software Tools: Select this option if you are using Xerox® Copier Assistant, or if you want to
disable Direct Printing via Driver. Xerox representatives also use this option to connect directly
to the printer and use diagnostic software and other software utilities.
Direct Printing via Driver: Select this option to allow users to connect to the printer using a USB
cable.
Under Print Timeout, type the amount of time in seconds that the printer waits inactive before
disconnecting from a device connected to the port. Type 0 to disable the timeout.
Click Apply.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
3
This chapter includes:
AppleTalk ................................................................................................................................................................................. 24
NetWare................................................................................................................................................................................... 25
IP ................................................................................................................................................................................................. 27
SLP .............................................................................................................................................................................................. 32
FTP.............................................................................................................................................................................................. 33
SNMP ......................................................................................................................................................................................... 34
SSDP .......................................................................................................................................................................................... 38
Microsoft Networking......................................................................................................................................................... 39
LPR/LPD .................................................................................................................................................................................... 40
Raw TCP/IP Printing ............................................................................................................................................................ 41
SMB Filing................................................................................................................................................................................ 43
SMTP Server ........................................................................................................................................................................... 44
LDAP .......................................................................................................................................................................................... 46
HTTP .......................................................................................................................................................................................... 52
POP3 .......................................................................................................................................................................................... 54
Proxy Server ............................................................................................................................................................................ 55
NTP............................................................................................................................................................................................. 56
WSD ........................................................................................................................................................................................... 57
Sleep Mode Network Settings ........................................................................................................................................ 58
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System Administrator Guide
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Network Configuration
AppleTalk
AppleTalk is a proprietary suite of protocols developed for networking computers by Apple, Inc. An
AppleTalk zone is a group of nodes or networks organized by departments or physical locations.
Before you begin:
Verify that there is an existing operational AppleTalk network.
Determine the AppleTalk Name you wish to assign to your printer.
Determine the AppleTalk Zone, if used, to assign to your printer.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click AppleTalk.
3. Under Protocol, select Enabled to enable the protocol.
4. Under Printer Name, type the printer name or use the default name. The default printer name is
based on the printer MAC address.
5. Under Zone Name, type a new zone name or use the default AppleTalk local zone. The default
AppleTalk local zone is *.
6. Click Apply to save the new settings or Undo to retain the previous settings.
7. Click Default All to reset settings to default values.
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WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
NetWare
NetWare is a network operating system developed by Novell to run various services using cooperative
multitasking.
Before you begin:
Ensure an existing operational NetWare network is available.
Verify that you have administrator rights to log in to a NetWare file server or tree.
Ensure that the printer is connected to the network.
Set up a print server object using the appropriate Novell utility. Refer to the Novell system
documentation for help.
Configuring NetWare Settings
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In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click NetWare.
Select Enabled to enable the protocol.
Select IP or IPX from the Filing Transport menu.
Select the Frame Type from the menu. Options are:
Auto
Ethernet II
Ethernet 802.2
Ethernet 802.3
Type a polling rate between 1–240 seconds for the print server in Queue Poll Interval. The default
value is 5 seconds.
Type the Printer Server Name. The default name is XRX_MAC address.
Type then retype the server password in the New Print Server Password and Retype New Print Server
Password fields.
Enable Select to save new password.
Service Advertising Protocol
Service Advertising Protocol (SAP) sends periodic broadcast messages to other network components
about available services on the printer. SAP facilitates dynamic adding and removing of services on an
IPX internetwork. As servers start up and shut down, they can advertise and remove their services using
SAP.
1. Under Protocol, select Enabled.
2. Under SAP Frequency, type the time in seconds between 15–300. The default time value is 60
seconds.
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Network Configuration
Configuring NetWare Bindery Settings
Bindery services are a stand-alone database system that contains user information and security data.
NetWare can use Bindery services for authentication.
If you are using Bindery mode, under Bindery Settings, type the names of up to four primary file servers in
the File Server fields.
Note: When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.
Configuring NetWare Directory Services (NDS) Settings
NetWare Directory Services (NDS) is a hierarchical, object-oriented database that represents all of the
assets of an organization in a logical tree structure. Assets can include printers, servers, computers,
people, organizations, and more.
1. Under NetWare Directory Services (NDS), select the preferred address type. Select IPv4 to set a
static IPv4 address or select Host Name to configure with an NDS server.
Note: The NDS server is used for Workflow Scanning and Server Fax only.
2.
3.
4.
5.
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Type a name for the NDS tree. The default entry for this field is Xerox_DS_Tree. If you are using
bindery or bindery emulation, leave this field blank.
Type a name for the context. The default entry for this field is Xerox_DS_Context. If you are using
bindery or bindery emulation, leave this field blank.
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
IP
Internet Protocol (IP) is a protocol within the Internet Protocol Suite that manages the transmission of
messages from computer to computer.
Enabling TCP/IP
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4.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Network Settings > TCP/IP Settings.
Touch TCPIP Enablement.
Touch Enable for IPv4 or IPv6, then touch Save.
Note: By default, TCP/IP is enabled. If you disable TCP/IP, enable it at the printer control panel before
you access CentreWare Internet Services.
Configuring TCP/IP Settings at the Control Panel
Manually Configuring the Network Address
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At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Network Settings > TCP/IP Settings.
Touch Dynamic Addressing.
Touch Disabled, then touch Save.
Touch IP Address/Host Name.
Touch the field under IPv4 Address, then type the static IP address using the touch screen keypad.
Touch the field under Host Name, then type the host name.
Touch Save, then touch Close.
Touch Subnet and Gateway.
Touch Subnet Mask, then type the subnet mask address using the touch screen keypad.
Touch Save.
Touch IP Gateway, type the gateway address using the touch screen keypad, then touch Save.
Configuring Dynamic Address Settings
1.
2.
3.
4.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Network Settings > TCP/IP Settings.
Touch Dynamic Addressing.
Touch DHCP or BOOTP, then touch Save.
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Network Configuration
Configuring DNS/DDNS Settings at the Control Panel
Domain Name System (DNS) and Dynamic Domain Name System (DDNS) are systems that map host
names to IP addresses.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings > TCP/IP Settings.
3. Touch DNS Configuration.
Note: If DHCP is enabled, your company DHCP server can provide the following information.
4.
5.
6.
Touch Domain Name, touch the field under Domain Name, type the domain name using the touch
screen keypad, then touch Save.
Touch DNS Servers.
a. Touch Primary DNS Server, then type the server address using the touch screen keypad.
b. Touch Alternate DNS Server #1, then type the server address using the touch screen keypad.
c. Touch Alternate DNS Server #2, then type the server address using the touch screen keypad.
d. Touch Save, then touch Close to exit the DNS Servers screen.
Touch Dynamic DNS Registration, and touch Enable under IPv4 or IPv6 if necessary.
Configuring IP Settings in CentreWare Internet Services
If your printer has a valid network address, you can configure TCP/IP settings in CentreWare Internet
Services.
Configuring IPv4
You can use IPv4 or IPv6 in addition to or in place of the other.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click IP (Internet Protocol) > IPv4.
3. Under Protocol, select Enabled to enable the protocol.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare Internet Services. To
access IPv4 and IPv6 settings in CentreWare Internet Services, enable TCP/IP at the printer control
panel. If you disable TCP/IP or change the IP address, any dependent protocols are disabled and the
network controller restarts.
4.
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Under IP Address Resolution select an option from the drop-down list. Depending on the option you
select, some or all of the fields can be disabled.
STATIC: This option disables dynamic addressing and allows you to type a static IP address.
Type the Machine IP Address, Subnet Mask, and Gateway Address.
BOOTP: This option allows your DHCP server to assign an IP address to the printer. Dynamic
DNS Registration is enabled.
DHCP: This option allows your DHCP server to assign an IP address to the printer. Dynamic DNS
Registration is enabled.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
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Select Enabled under Release Registration to send a release request to the DHCP and DNS servers. If
the servers grant the request, the current IP address and any dynamic DNS name are released when
the printer is turned off.
Under Zero-Configuration Networking, select Enabled under Self Assigned Address. This option
instructs the printer to assign itself an address if a DHCP server does not provide one.
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values. This option also disables FIPS 140 mode.
Configuring Settings for IPv6
IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the
Internet Control Message Protocol Version 6 (ICMPv6). ICMPv6 performs error reporting for IP along with
other diagnostic functions. When first connected to a network, a host sends a link-local multicast router
solicitation request for configuration parameters. If suitably configured, routers respond to this request
with a router advertisement packet containing network-layer configuration parameters.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click IP > IPv6.
3. Under Protocol, select Enabled to enable the protocol.
CAUTION: If both IPv4 and IPv6 are disabled, you cannot access CentreWare Internet Services. To
access IPv4 and IPv6 settings in CentreWare Internet Services, enable TCP/IP at the printer control
panel. If you disable TCP/IP or change the IP address, any dependent protocols are disabled and the
network controller restarts.
Under Stateless Addresses, enable Use Router Supplied Prefixes to allow the router to assign
address prefixes.
5. Under Default Dynamic Host Configuration Protocol (DHCP) Settings, select how DHCP operates for
IPv6. Options are:
Use DHCP as directed by a router
Always enable DHCP for address assignment and other configuration data
Always enable DHCP for other configuration data only
Never use DHCP
6. Select Release DHCPv6 Address at Power Down to release the current DCHP-assigned address and
any DNS name when the printer is turned off.
7. Select Enable Manual Address to specify an address manually. Select a Router Prefix from the
menu, or type a new router prefix and click Add.
8. Select Prefer IPv6 Address over IPv4 to use an IPv6 address before using an IPv4 address.
9. Click Apply to save the new settings or Undo to retain the previous settings.
10. Click Default All to reset settings to default values.
4.
DNS
Domain Name System (DNS) and Dynamic Domain Name System (DDNS) are systems that map host
names to IP addresses.
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System Administrator Guide
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Network Configuration
1.
2.
3.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click IP (Internet Protocol) > DNS.
Under Host Name, type a unique name for your printer. If the host name successfully registers to the
DNS server, the host name appears under Verified Host Name. The default host name is XRX_xxx,
where xxx is the MAC address of the printer.
Note: If no host name, or a different host name appears under Verified Host Name, the host name
did not successfully register to the DNS server. Ensure that your network supports direct client DNS
name registration, or configure your DHCP server to perform updates on behalf of the DHCP clients.
Configure your DNS server to allow dynamic updates.
4.
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Under Domain Name, type the name of the domain to which the printer is connected.
If the domain name successfully registers to the DNS server, the domain name appears under
Verified Domain Name.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
Note: If no domain name, or a different domain name appears, the domain name did not
successfully register to the DNS server. Ensure that your network supports direct client DNS name
registration, or configure your DHCP server to perform updates on behalf of the DHCP clients.
Configure your DNS server to allow dynamic updates.
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Select Enabled under Dynamic DNS Registration of IPv4 Address, or Dynamic DNS Registration of
IPv6 Address, if desired. This option allows your DDNS server to register the host name of the printer
automatically. If you change the host name in CentreWare Internet Services, the registered host
name is updated on your DDNS server. Clear the Enabled check box if your network does not support
dynamic name addressing. Manage host names in the DNS server manually.
Under Remove this Device's IPv4 DNS Registration, select Enabled if necessary. This option allows
the printer to send a release request to the DHCP and DNS servers. If the servers grant the request,
the current IP address and any dynamic DNS name are released when the printer is turned off.
Under Remove this Device's IPv6 DNS Registration at power down, select Enabled if necessary. This
option allows the printer to release the current DCHP-assigned address and any DNS name when the
printer is turned off.
To allow users to see and connect to the printer using Bonjour, under Multicast DNS Registration,
select Enabled.
If you have a DHCP server, and the printer recognizes your DNS server, the address appears under
DNS Server Addresses. If you want to use other DNS servers, type the IPv4 or IPv6 server address
under Additional DNS Server Addresses.
Under DNS Connection Timeout, type the time in seconds that the printer waits if it fails to connect
to a DNS server. After the timeout period, the printer attempts to connect to any additional DNS
servers.
If you have a DHCP server, recognized search domain names appear in a list under Domain Name
Search List.The list of domain names allows the DNS server to recognize unqualified host names. If
you want the printer to search for other domain names, type the domain names under Additional
Search Domains.
Under Append Device Domain, select Enabled to add the domain of the printer to the Domain
Name Search List.
Under Append Parent Domains, select Enabled to add the parent domains of the printer to the
Domain Name Search List.
Click Apply.
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System Administrator Guide
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Network Configuration
SLP
Printers use Service Location Protocol (SLP) to announce and look up services on a local network without
prior configuration. When SLP is enabled, the printer becomes a Service Agent (SA) and announces its
services to User Agents (UA) on the network using SLP.
Directory Agents (DA) are components that cache services. They are used in larger networks to reduce the
amount of traffic. DAs are optional. If a DA is present, then User Agents (UAs) and System Agents (SAs)
are required to use it instead of communicating directly with the printer.
Configuring SLP
1.
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In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click SLP.
Under Protocol, select Enabled.
Under Directory Agent, type the IP address for the Directory Agent (DA), if one is used. This entry is
optional.
If you use scopes to group services, type in the Scope 1, 2, and 3 names. Printers cannot see services
that are in different scopes. Under Message Type, select Multicast to route multicast packets
between subnets, or select Broadcast not to route packets between subnets.
Select the Multicast Radius value between 0–255. This value defines how many routers the multicast
packet can cross. The default value is 255.
Select a value for Maximum Transmission Unit (MTU) size between 484–32768 bytes. The default
value is 1400 bytes.
Note: The maximum MTU for IP over Ethernet is 1500 bytes.
8.
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Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
FTP
File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a
TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup,
and Software upgrade can use FTP as a filing service.
Note: In Active mode, data transfers over a fixed, known port from a connection made from the
server. In Passive mode, data transfers over a random port number specified by the FTP server from a
connection made from the printer.
Setting FTP Mode
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3.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click FTP.
Under Mode, select the FTP operational mode to use when FTP is the selected protocol for network
filing. Options are Passive or Active.
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System Administrator Guide
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Network Configuration
SNMP
Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to
manage and monitor devices on your network.
You can use the SNMP configuration pages in CentreWare Internet Services to:
Enable or disable Authentication Failure Generic Traps.
Enable SNMPv3 to create an encrypted channel for secure printer management.
Assign privacy, authentication protocols, and keys to Administrative and key user accounts.
Assign read and write access to User accounts.
Limit SNMP access to the printer using hosts.
Enabling SNMP
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In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click SNMP.
Select Enable SNMP v1/v2c Protocols to enable the protocol.
Select Enable SMNP v3 Protocols to enable the protocol.
Under Authentication Failure Generic Traps, select Enable to prompt the printer to generate a trap
for every SNMP request processed with an invalid community name.
Click Apply to save the new settings or Undo to retain the previous settings.
Note: Click Apply after enabling the protocols and before navigating to any other pages to ensure
that your settings are saved.
Configuring SNMPv1/v2c
SNMP version 1 (SNMPv1) is the initial implementation of the SNMP protocol. SNMPv1 operates over
protocols such as User Datagram Protocol (UDP), IP, and Novell Internet Packet Exchange (IPX).
SNMPv2c includes improvements in performance, confidentiality, and manager-to-manager
communications over SNMPv1, however it uses the simple-community based security scheme of SNMPv1.
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WorkCentre 7500 Series Multifunction Printer
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Network Configuration
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In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click SNMP.
Under SNMP Properties, click Edit SNMPv1/v2c Properties.
Type a name up to 256 characters for the GET Community Name or use the default value of public.
GET returns the password for the SNMP GET requests to the printer. Applications obtaining
information from the printer using SNMP, such as CentreWare Internet Services, use this password.
Type a name up to 256 characters for the SET Community Name or use the default value of private.
SET returns the password for the SNMP SET requests to the printer. Applications that set information
on the printer using SNMP use this password.
CAUTION: Changes made to the GET or SET community names for this printer require corresponding
changes to GET or SET community names applications using SNMP.
6.
Type a name up to 256 characters for the default TRAP Community Name or use the default value
of SNMP_TRAP.
Note: Use the Default TRAP Community Name to specify the default community name for all traps
generated by this printer. Individual Trap Community Names specified for each trap destination
address can override the community name. Each Trap Community Name must be unique.
7.
Click Save to apply the new settings or Undo to retain the previous settings.
Click Cancel to return to the previous page.
Configuring SNMPv3
SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force (IETF).
It provides three important security features:
Message integrity to ensure that a packet has not been tampered with in transit
Authentication to verify that the message is from a valid source
Encryption of packets to prevent unauthorized access
Before you begin:
Ensure that Secure HTTP (SSL) is enabled.
Ensure that a certificate is installed on the printer.
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System Administrator Guide
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Network Configuration
Editing SNMPv3 Properties
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In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click SNMP.
Under SNMP Properties, click Edit SNMP v3 Properties.
Under Administrator Account, select Account Enabled to create the administrator account.
Type and confirm the Authentication Password. The Authentication Password is used to generate a
key used for authentication.
Type and confirm the Privacy Password. The Privacy Password is used for encryption of SNMPv3
data. The passphrase used to encrypt the data must match the passphrase on the Server.
Note: The passwords must be at least 8 characters in length and can include any characters except
control characters.
7.
8.
Select the checkbox to save new password.
Under Print Drivers/Remote Clients Account, click Account Enabled. To reset the default password,
click Reset. This account allows Xerox® clients and drivers limited access to objects on the printer.
9. Click Save to apply the new settings or Undo to retain the previous settings.
10. Click Cancel to return to the previous page.
Configuring SNMP Advanced Settings
You can add, edit, or delete IP and IPX addresses for Network Management workstations that receive
traps from the printer.
Configuring SNMP Advanced Settings
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In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click SNMP.
Click Advanced Settings.
To add an IP trap destination address, under Trap Destination Addresses, click Add IP Address.
To add an IPX trap destination address, under Trap Destination Addresses, click Add IPX Address.
To edit an address, next to the address click Edit.
To delete an address, select the check box next to the address and click Delete.
Adding or Editing an IP Trap Destination Address
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On the Advanced Settings page, click Add IPX Address, or select an existing address and click Edit.
Type the IP address of the host running the SNMP manager that receives traps.
Type the UDP Port Number. The default is 162 for traps.
Select the SNMP version based on what the system receiving traps supports.
Select the type of traps that the SNMP manager receives under Traps to be Received.
Click Save to apply the new settings or Undo to retain the previous settings.
Click Cancel to return to the previous page.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
Adding or Editing an IPX Trap Destination Address
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On the Advanced Settings page, click Add IP Address, or select an existing address and click Edit.
Type the 8-digit hexadecimal number that identifies the IPX External Network host configured to
receive the trap.
Type the 48-bit Physical MAC Address of the computer running the SMNP manager application
receiving the trap.
Type the IPX Socket Number of the computer running the SNMP manager application configured to
receive the packets. The default IPX Socket Number is 9010.
Select the SNMP Version.
Select the type of traps that the SNMP manager receives under Traps to be Received.
Click Save to apply the new settings or Undo to retain the previous settings.
Click Cancel to return to the previous page.
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System Administrator Guide
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Network Configuration
SSDP
Simple Service Discovery Protocol (SSDP) provides processes to allow network clients with little or no static
configuration to discover network services. SSDP provides multicast discovery, server-based notification,
and discovery routing options.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click SSDP.
3. Under Protocol, select Enabled.
4. Under Cache Control, type a value between 1–43200 minutes. The default value is 1440 minutes.
5. Under Time to Live, type a number between 1–60 router hops for discovery advertisement. The
default number of hops is 4.
6. Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
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WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
Microsoft Networking
When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server.
WINS allows the printer to communicate using host name only. Using Microsoft Networking removes
significant overhead for systems administrators.
Configuring Microsoft Networking
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click Microsoft Networking.
Under Protocol, select Enabled to enable the protocol.
Type the name of the workgroup in the Workgroup field.
Type the host name used to provide shared access and authenticate interprocess communication in
the SMB Host Name field.
6. If desired, type a descriptive comment in the SMB Host Name Comment field.
7. Type the name of the share in the Share Name field.
8. If desired, type a descriptive comment in the Share Name Comment field.
9. Type the maximum number of connections allowed, between 10–30, in Maximum Connections.
10. Type the desired number of seconds, between 1–32767, until the connection times out.
1.
2.
3.
4.
5.
Configuring WINS
1.
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3.
Under Server Information, select Enabled to enable the protocol.
Type the IP Address for your primary server.
If desired, type an IP Address for a secondary server.
Note: If DHCP is configured, WINS IP Addresses are overridden.
4.
Click Apply to save the new settings or Undo to retain the previous settings.
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Network Configuration
LPR/LPD
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The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and
network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh.In
CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click LPR/LPD.
Under Protocol, select Enable.
Type an LPR/LPD Port Number or use the default port number of 515.
Under Advanced Settings, select Enabled to allow PDL Switching. This option allows the printer to
process a single print job that contains two or more printer languages. An example is a PostScript
print job with a PCL header.
Select Enabled to enable PDL banner page attributes override LPR control file attributes for job
name and owner. This feature allows you to replace the standard information displayed on a banner
page with the user name and job name from the print job.
Select the desired option from the Place temporary hold on which jobs drop-down menu. Options
include:
None (Use printer's default banner sheet job name if data file 1st): The printer does not wait
to receive the job control information. This selection can cause banner page information to print
incorrectly.
Only those with data file received 1st: The printer holds the job if the data file for the job is
received first. This option ensures that the printer waits to receive the control file information to
print banner page details correctly.
All (consistent with older implementations): This option puts all jobs on hold. All data is
received before a job begins printing. This setting can cause jobs to print slowly but results in
accurate banner page information.
Click Apply to save the new settings or Undo to retain the previous settings.
WorkCentre 7500 Series Multifunction Printer
System Administrator Guide
Network Configuration
Raw TCP/IP Printing
Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to
the printer input buffer. It then closes the connection either after sensing an End Of Job character in the
PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the
computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the
Standard TCP/IP port.
Configuring Raw TCP/IP Settings
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3.
4.
5.
6.
7.
8.
9.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click Raw TCP/IP Printing.
Select Enabled to enable the protocol.
Ensure that the TCP Port Number is set to 9100 for Port 1. If you want to emulate HP JetDirect EX
Plus 3, set Port 2 to 9101 and Port 3 to 9102.
Select Enabled for bidirectional communication.
Set the Maximum Connections per port between 1–32 for each port. The default port value is 32.
Set the End of Job Timeout to the desired number of seconds between 0–1800 before the job is
processed with an End of Job character. The default time is 300 seconds.
Select Enabled for PDL Switching to allow the printer to switch automatically between multiple
supported PDLs within a single job. PDL switching is normally disabled.
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
Note: Enable TCP/IP before enabling Raw TCP/IP printing.
Configuring Raw TCP/IP Advanced Settings
Use this page to set additional Raw TCP/IP Printing options for Ports 1, 2, and 3.
To configure Advanced Settings:
1. Under Connections, set the following:
Set the Maximum Connections per port between 1–32. The default port value is 32.
To allow concurrent jobs to process for each port connection, type a number between 0–500
jobs in each port. Type 0 to allow unlimited concurrent jobs.
To limit the number of jobs that are active for each port connection, type a number between
0–32768. Type 0 to allow unlimited number of active jobs.
2. Under Job Boundary Determination:
Type the End of Job Timeout between 0–1800 seconds to specify the amount of time to pass
before a job processes with an End of Job character. The default time is 300 seconds. Type 0 to
disable end of job detection by timeout.
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Network Configuration
3.
Under Backchannel Data:
Enable Backchannel Data Transmission to Client, then, enable Out of Order Backchannel
Data to allow data from several jobs to be interspersed.
Note: Out of Order Backchannel Data is only available when Backchannel Data Transmission to
Client is enabled.
4.
5.
Under Banner Page Printing:
To restrict banner pages to print for specific jobs only, select the job types from the Banner Page
Enabled drop-down menu. Options are First Job Only, No Jobs, or All Jobs.
To enable banner pages to print before each PDL document within a single job, select Enabled
for Banner Page for Each Document of Job.
To restrict banner pages to print for jobs that specifically request them through PJL, select
Enabled for Banner Page for Job Containing only PJL Commands.
Miscellaneous
To allow the printer to switch between multiple PDLs within a single job, select Enabled for
Language (PDL) Switching within PJL Job.
To force parsing of job data, select Enabled for Job Data Parsing Override.
Note: Job data is not parsed when bidirectional communication and PDL switching are disabled.
6.
42
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
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SMB Filing
You can specify Kerberos authentication options for features that file images to an SMB-shared network
location.
Configuring Kerberos Authentication Options for SMB
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Under With Kerberos Tickets, for Workflow Scanning, Server Fax, and Scan to Home features, select
an option:
Always File with Kerberos Ticket: The printer only attempts to use Kerberos authentication to
the SMB shared network location. Configure Network Authentication or Smart Card
Authentication using a Kerberos server.
Prefer Filing with Kerberos Ticket: The printer authenticates to the SMB shared network
location with a Kerberos ticket if available. If a Kerberos ticket is not available, or Kerberos
authentication fails, the printer attempts to authenticate using other methods, such as NT, or
NTLM.
Do Not File with Kerberos Ticket: The printer attempts to authenticate to the SMB shared
network location using other methods, such as NT, or NTLM. Do not select this option when
Smart Card authentication is enabled. If you select this option when Smart Card authentication
is enabled, SMB file transmission fails, and an error message appears on the touch screen.
Under WIthout Kerberos Tickets, features that use SMB, but cannot use Kerberos authentication are
listed. Click the link under the feature name to navigate to the configuration page for that feature.
Disable these features or configure them to use a protocol other than SMB for FIPS 140 compliance.
Click Apply.
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Network Configuration
SMTP Server
Simple Mail Transfer Protocol (SMTP) is an Internet standard used to transmit email across IP networks.
Your printer uses SMTP to transmit scanned images and Internet Fax jobs through email.
Configuring SMTP Settings
1.
2.
3.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click SMTP (Email).
Under Required Information, select the desired method to locate an SMTP server.
Select Use DNS to identify SMTP Server to allow DNS automatically to find an SMTP server on
the network.
Select Specify SMTP Server manually to map to a specific SMTP server.
Note: If you select Use DNS to identify SMTP Server, ensure that DNS is configured for either IPv4 or
IPv6 before you define the SMTP server.
4.
5.
6.
7.
Select the address type. Options include IPv4, IPv6, or Host Name.
Type the appropriately formatted address and port number. The default port number is 25.
Type the email address assigned to the printer by the SMTP server in the multifunction device Email
Address field.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring SMTP Settings Optional Information
1.
2.
3.
4.
44
To define a maximum message size for messages with attachments, type a value between
512–20480 KB in the Maximum Message Size field. The default size is 10240 KB.
To improve transmission speed, set messages to fragment between 2–500 times. The default value
for Number of Fragments is 1.
To set a maximum job size, type a value between 512–2000000 KB in the Total Job Size field.
If you selected more than 1 fragment in Number of Fragments, you can select how the email jobs
are split for Email Job Splitting Boundary. Select:
Page Boundary to instruct mail client not to reassemble the job on receipt.
Automatic Boundary to instruct the mail client to reassemble the job on receipt.
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5.
6.
7.
8.
9.
Under Login Credentials for the multifunction device, select System. This option instructs the printer
to authenticate itself using the Login Name and Password configured on this page. Select None to
instruct the printer not to provide authentication credentials to the SMTP server.
If you select System, type the Login Name and Password used to access the server.
Enable Select to save new password to update the password for an existing Login Name.
If authentication is enabled, and Tools and Feature Access is configured to require users to log in
before accessing email, select Authenticated User under Login Credentials for the Walkup User. You
can also allow this field to default to the same setting that you selected for sending automated
emails.
Click Apply to save the new settings or Undo to retain the previous settings.
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Network Configuration
LDAP
This section includes:
Configuring LDAP Servers ................................................................................................................................................. 46
Configuring LDAP Server Optional Information ..................................................................................................... 46
Configuring LDAP Contexts ............................................................................................................................................. 47
Configuring LDAP User Mappings ................................................................................................................................ 48
Configuring LDAP Authorization Access .................................................................................................................... 48
Configuring LDAP Custom Filters .................................................................................................................................. 50
Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an
LDAP information directory, on an external server. LDAP can also be used for network authentication and
authorization. LDAP directories are heavily optimized for read performance. Use this page to define how
the printer retrieves user information from an LDAP directory.
The LDAP Server page displays the current LDAP servers configured for your printer. You can configure a
maximum of nine LDAP servers for your printer.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click LDAP.
3. To add a new LDAP server, click Add New.
4. To edit an LDAP server, click Edit next to the server you want to edit.
5. To copy an LDAP Server configuration, click Copy From.
6. To delete all LDAP servers configured, click Delete All.
Configuring LDAP Servers
1.
2.
3.
4.
5.
6.
7.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click LDAP.
To add a new server, click Add New Server. To edit existing LDAP server settings, select the server
and click Edit.
Under Server Information, select the preferred address type. Options are IPv4, IPv6, or Host Name.
Type a Friendly Name for the LDAP Server.
Type the appropriately formatted address and port number. The default port number is 389.
Select the LDAP server type from the LDAP Server menu.
Configuring LDAP Server Optional Information
1.
46
Type the search directory root path in the Search Directory Root field using Base DN format.
For more detail on Base DN formatting, refer to the RFC 2849 - LDAP Data Interchange Format
(LDIF) Technical Specification on the IETF website.
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2.
3.
4.
5.
Specify the login credentials required to access the LDAP directory. Options are:
None: The server does not require the printer to provide a user name or password.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
If needed, type the Login Name and Password after you select the Login Credential type.
Retype the password and select Save Password, if needed.
If SSL is desired, select Enable SSL under SSL.
a. Select Validate Repository SSL Certificate to allow the printer to validate certificates.
b. Under Trusted SSL Certificates, select the certificate you want to use.
c. To view the selected certificate details, or save the certificate to your computer, click View/Save.
Note: If the LDAP Server has encryption enabled, a certificate issued from the LDAP server certificate
authority must be installed on the printer.
6.
7.
Under Maximum Number of Search Results, type a number between 5–100 for the maximum
number of addresses returned that match search criteria. The default number is 25. You can also
type the LDAP server maximum.
Under Search Timeout, select Use LDAP Server Timeout to allow the printer use the LDAP server
current settings. To specify a time, select Wait, and type the number of seconds between 5–100 that
the printer waits before timing out. The default is 30 seconds.
Note: If you are having trouble retrieving results from your LDAP server, use the Wait option.
If your primary LDAP server is connected to additional servers, select LDAP Referrals to include those
LDAP servers in your searches.
9. Under the Perform Query on heading, select:
Surname and Given Name Fields to instruct the printer to query the configured surname and
given name fields.
Mapped Name Field to instruct the printer to query the configured name field. allows you to
specify how the name fields are mapped. After you apply this setting, click User Mappings to
define the field mapping.
10. Click Apply to save the new settings or Undo to retain the previous settings.
8.
Configuring LDAP Contexts
Contexts are a defined starting points in an LDAP database from which the search function begins
searching. Contexts are used with the Authentication feature. You can configure the printer
automatically to add an authentication context to the Login Name provided by the user.
Note: Contexts are only used if you configure LDAP server settings and select NDS as the server type.
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Network Configuration
Configuring Contexts for LDAP
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click LDAP.
Click Contexts at the top of the LDAP Server page.
Type details in the Default Login Context field.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring LDAP User Mappings
LDAP servers display different results depending on how they implement mappings. Use this page to map
LDAP fields to fields on your printer. Editing current map settings allows you to fine-tune server search
results.
Defining User Mappings
1.
2.
3.
Click User Mappings at the top of the LDAP Server page.
Under Search, type the user name you want to search for in the Enter Name field, then click Search.
If a match occurs, the user information displays.
Click the drop-down menu under Imported Heading to remap fields as needed. The schema on the
LDAP server defines the headings.
Note: Internet Fax users must ensure that the Internet Fax field is not set to No Mappings Available
in the drop-down menu. This setting prevents the Network Address Book from displaying on the
Internet Fax screen on the printer control panel. If your LDAP server does not contain a unique
Internet Fax address field, it can be set to match the heading for email address.
Configuring LDAP Authorization Access
If you have specified Remote Authorization as the authentication type, you can use LDAP user groups to
control access to printer services and features. Access group names are defined in the LDAP server. For
example, the LDAP server can contain a group of users called Admin. You can configure the Admin group
on the printer so that only members of this group have administrator access to the printer. When a user
belonging to the group Admin logs in to the printer, the printer performs an LDAP directory look-up to
verify the user. Once authenticated, the user is allowed administrative rights to the printer.
Note: User groups can only be configured for the first LDAP server in the list. All other servers use the
same Authorization Access settings.
Configuring User Roles Access
You can assign users to specific roles groups to allow them types of access.
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Network Configuration
1.
2.
3.
4.
5.
6.
7.
Click Authorization Access at the top of the LDAP Server page.
On the Authorization Access page, click the User Roles tab.
In the System Administrator Access field, type the name of an LDAP server group to use to grant
system administrator access to the printer.
In the Accounting Administrator Access field, type the name of the LDAP server group to use to grant
accounting administrator access to the printer.
Click Apply.
To verify if a user has access to either role, type the user name in the Enter User Name field, then
click Test.
If the pathway is locked and if the user is a member of the LDAP group, the group appears next to
the user name. If the user is not a member of the group, No Access appears.
When completed, click Close.
Configuring Device Access
1.
2.
3.
4.
5.
6.
7.
Click Authorization Access at the top of the LDAP Server page.
On the Authorization Access page, click the Device Access tab.
In the Services Pathway field, type the name of an LDAP server group to use to allow access to
printer services and features.
Repeat the process for Job Status Pathway and Machine Status Pathway.
Click Apply.
To verify if a user has access to either role, type the user name in the Enter User Name field, then
click Test.
If the pathway is locked and if the user is a member of the LDAP group, the group appears next to
the user name. If the user is not a member of the group, No Access appears.
Click Close.
Note: Device or Service Access setup requires that Authentication is configured and Tools and
Feature Access are configured to require users to log in before accessing services.
Configuring Services Access
You can specify access to the services of the printer under Service Access. Type the names of the LDAP
groups for any of the services listed.
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Network Configuration
1.
2.
3.
4.
5.
6.
7.
Click Authorization Access at the top of the LDAP Server page.
On the Authorization Access page, click the Service Access tab.
Under Access Group, type the names of the LDAP groups allowed access to each of the individual
printer services.
Click Apply.
To verify if a user has access to either role, type the user name in the Enter User Name field, then
click Test.
If the pathway is locked and if the user is a member of the LDAP group, the group appears next to
the user name. If the user is not a member of the group, No Access appears.
When completed, click Close.
Note: Device or Service Access setup requires that Authentication is configured and Tools and
Feature Access are configured to require users to log in before accessing services.
Configuring Feature Access
You can set access rights to selected features on your printer using the Feature Access tab.
1. Click Authorization Access at the top of the LDAP Server page.
2. Click the Feature Access tab.
3. For each on the printer, type the name of the LDAP group allowed to access the feature.
4. Click Apply.
5. To verify if a user has access to either role, type the user name in the Enter User Name field, then
click Test.
If the pathway is locked and if the user is a member of the LDAP group, the group appears next to
the user name. If the user is not a member of the group, No Access appears.
6. When completed, click Close.
Note: Device or Service Access setup requires that Authentication is configured and Tools and
Feature Access are configured to require users to log in before accessing services.
Configuring LDAP Custom Filters
You can edit Custom Filters so that text strings typed at the control panel are changed to match the
format required by the LDAP server.
There are three types of filters that you can customize:
LDAP Authentication Filter: Add text to the beginning of a User ID, or the Login Name configured
as the System Login Name for the Server.
Email Address Book Filter: Customize the standard filter that is used when a user types a name to
search in the Network Address Book.
User ID Query Filter: Customize the standard filter that the printer uses when searching for the
name of the logged in user. For example, when Remote Authorization is configured, and a user logs
in at the control panel, the printer searches the authorization server using this filter. The standard
filter looks in the field mapped as the Login Name field. If you are using an ADS LDAP server, this
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field is typically sAMAccountName. Do not use wildcard characters if you want a search for a specific
person to return an exact match.
Configuring Custom Filters
1.
2.
Click Custom Filters at the top of the LDAP Server page.
To configure an LDAP Authentication filter, under LDAP Authentication, select Prepend Domain
Name. This setting prepends the base DN to a user Relative Distinguished Name (RDN) when
authenticating the user. Use the Common Name (CN) attribute to specify USERID in the base DN.
Notes:
3.
4.
5.
6.
7.
If Authenticated User is selected for Login Credentials to Access LDAP Server, some
UNIX/Linux LDAP servers can require setting the Prepend Domain Name attribute.
For more detail on Base DN formatting, refer to the RFC 2849 - LDAP Data Interchange Format
(LDIF) Technical Specification on the IETF website.
To configure an LDAP Authentication filter, under Email Address Book Filter, select Enable Custom
Filter.
Type the LDAP search string or filter that you want to apply in the field. The filter defines a series of
conditions that the LDAP search must fulfill to return the desired information. For example, to find
people only, type (ObjectClass=Person)&(cn=LDAP*).
To configure an LDAP Authentication filter, under User ID Query Filter, select Enable Custom Filter.
Type the LDAP search string or filter that you want to apply, where LDAP represents the string
provided for the query. The filter defines a series of conditions that the LDAP search must fulfill to
return the desired information. For example, to find the user with an sAMAccountName of Bob, type
(objectClass=user) (sAMAccountName=Bob).
Click Apply to save the new settings or Undo to retain the previous settings.
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Network Configuration
HTTP
Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers.
Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for
resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such
as tunnels, proxies, or gateways between User Agents and Origin Servers.
Enabling HTTP at the Control Panel
1.
2.
3.
4.
5.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Network Settings > Advanced Settings.
Touch Continue.
Touch HTTP Settings.
Touch Enable, then touch Save.
Configuring HTTP Settings in CentreWare Internet Services
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click HTTP.
Under Configuration, select Enabled to enable the protocol.
Change the HTTP Port Number if needed. The default is 80.
In Keep Alive Timeout, type the time between 1–60 seconds that the printer waits for a response
from a connected user before terminating the connection. The default time is 15 seconds.
Note: Increasing the Keep Alive Timeout can cause connections to slow down.
6.
7.
8.
9.
To encrypt HTTP communication using SSL, under Secure HTTPS, select Enabled. When SSL is
enabled, all Web pages contain https:// in the URL.
a. From the Choose Device Certificate menu, select the Device Certificate to use for SSL.
b. To view the selected certificate details, or save the certificate to your computer, click View/Save.
c. If you are using the Default Xerox® Device Certificate, you can install the Generic Xerox®
Trusted CA Certificate in your Web browser. Installing the Generic Xerox® Trusted CA Certificate
ensures that your browser trusts the printer. To download the certificate, click Download the
Generic Xerox Trusted CA Certificate.
If necessary, change the Secure HTTP Port Number. The default is 443.
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
HTTP Web Services
This page provides a list of all available Web services on your printer and displays their configuration
status.
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Services are grouped into the following categories:
Device Discovery
Print Services
Scan Services
Job Management
Security
Remote System Management
Selecting Web Services for HTTP
1.
2.
3.
To enable or disable individual services, select the check box next to one or more services. To enable
or disable all services at one time, click Enable All or Disable All.
If additional settings are required for a selected service, the status column indicates the required
update and a Settings button appears. Click Settings to configure the service.
Click Apply to save the new settings or Undo to retain the previous settings.
HTTP Advanced Settings
The Advanced Web Services page displays all services currently enabled on the printer and their port
numbers.
To remove all login restrictions for web services on the printer, under Web Services IP Lockout, click Clear
Lockout.
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Network Configuration
POP3
Post Office Protocol, version 3 (POP3) is a protocol that allows email clients to retrieve email from remote
servers over TCP/IP on network port 110. This printer uses POP3 for the Internet Fax and email features to
retrieve fax jobs over email. POP3 is not compatible with IPv6.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click POP3 Setup.
3. Under Server Information, select either IPv4 or Host Name for the address type.
4. Under POP3 Server, type the appropriately formatted address and port number. The default port
number is 110.
5. Type the Login Name assigned to the printer used to log in to the POP3 server.
6. Type then retype an alphanumeric Password.
7. Enable Select to save new password.
8. Under POP3 Settings, select Enable receipt of Email via POP3.
9. Type a Polling Interval value between 1–60 minutes. The default value is 15 minutes.
10. Click Apply to save the new settings or Undo to retain the previous settings.
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Proxy Server
A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy
server filters client requests and if the requests meet the proxy server filtering rules, it grants the request
and allows the connection.
A proxy server has two main purposes:
To keep any devices behind it anonymous for security purposes.
To cache content from resources, such as Web pages from a Web server, to increase resource
access time.
Configuring the Proxy Server
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click Proxy Server.
Under HTTP Proxy Server, select Enabled.
Select the Proxy Server address type. Options are IPv4 Address, IPv6 Address, or Host Name.
Type the appropriately formatted address and port number. The default port number is 8080.
Click Apply to save the new settings or Undo to retain the previous settings.
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Network Configuration
NTP
The Network Time Protocol (NTP) synchronizes the internal clocks of computers over a network
connection at system startup and every subsequent 24-hour period thereafter. If your printer uses DHCP
and an NTP server, or if a DHCP server provides Greenwich Mean Time (GMT) offset, these settings are
ignored.
1. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
2. Click NTP.
3. Under Network Time Protocol, select Enabled to enable the protocol.
4. Select the address type. Options are IPv4 Address or Host Name.
5. Type the appropriately formatted address and port numbers for IP Address: Port and Alternate IP
Address: Port. The default port number is 123.
6. Click Apply to save the new settings or Undo to retain the previous settings.
Note: Restart your printer for the new settings to take effect.
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WSD
Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for
discovering and using network connected devices. It is supported in Windows Vista and Windows Server
2008 operating systems. WSD is one of several supported communication protocols.
Enabling WSD
1.
2.
3.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click WSD.
Under WSD Services, select Enabled.
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Network Configuration
Sleep Mode Network Settings
You can allow the printer to poll Novell print queues and broadcast Service Advertising Protocol (SAP)
during sleep mode.
Configuring Sleep Mode Settings
1.
2.
3.
4.
5.
6.
7.
In CentreWare Internet Services, click Properties > General Setup.
Click Sleep Mode Settings.
To allow the printer to poll Novell print queues, select Resume Network Controller Briefly to Poll
Novell Print Queues During Sleep Mode.
Type the time in seconds to define the interval the printer uses to come out of Sleep Mode.
To allow the printer to broadcast SAP during sleep mode, select Resume Network Controller Briefly
to Broadcast Service Advertising Protocol (SAP) During Sleep Mode.
Type the time in seconds to define the interval the printer uses to come out of Sleep Mode.
Click Apply to save the new settings or Undo to retain the previous settings.
See also:
NetWare on page 25.
Sleep Mode Network Settings Advanced
You can allow the printer to respond to four types of broadcast packets during sleep mode.
Notes:
Some printers do not support this function.
If the printer is using an IPv6 Link-Local address, enabling the IPv6 ND multicast filter brings
the printer out of sleep mode.
Configuring Advanced Sleep Mode Settings
1.
2.
3.
4.
5.
58
In CentreWare Internet Services, click Properties > General Setup.
Click Sleep Mode Settings > Advanced Settings.
In the Packet Priority list, click the Increase Priority and Decrease Priority buttons to prioritize the
packet types.
Click Apply to save the priority list.
The printer processes the list and displays the top four packet types if the corresponding protocols
have been enabled. Packet types that do not have the corresponding protocol enabled are skipped.
Click Return to return to the Sleep Mode Settings page.
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Security
4
This chapter includes:
Setting Up Access Rights .................................................................................................................................................. 60
Secure HTTP (SSL)................................................................................................................................................................ 75
FIPS 140-2............................................................................................................................................................................... 76
Stored Data Encryption ..................................................................................................................................................... 78
IP Filtering ............................................................................................................................................................................... 79
Audit Log ................................................................................................................................................................................. 81
IPsec .......................................................................................................................................................................................... 83
Security Certificates ............................................................................................................................................................ 88
802.1X ....................................................................................................................................................................................... 92
System Timeout.................................................................................................................................................................... 95
Overwriting Image Data ................................................................................................................................................... 96
PostScript Passwords .......................................................................................................................................................... 98
USB Port Security ................................................................................................................................................................. 99
See also:
www.xerox.com/security
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Security
Setting Up Access Rights
This section includes:
Local Authentication .......................................................................................................................................................... 61
User Permissions ................................................................................................................................................................... 63
Network Authentication.................................................................................................................................................... 67
Network Authorization ...................................................................................................................................................... 69
Authentication Using a Card Reader System .......................................................................................................... 70
You can control access to services and features by setting up authentication and authorization.
Personalization allows the printer to retrieve user information to customize features.
Authentication
Authentication is the process of confirming the identity of a user. When authentication is enabled, the
printer compares the information that a user provides to another source of information, such as an LDAP
directory. Users can be authenticated when accessing the control panel or when accessing CentreWare
Internet Services.
There are several ways to authenticate a user:
Local: When local authentication is configured, users log in at the control panel. The printer
compares the user credentials to the information stored in the User Information Database. Use this
authentication method if you have a limited number of users, or do not have access to an
authentication server.
Network: When network authentication is configured, users log in at the control panel. The printer
compares the user credentials to the information stored on an authentication server.
The printer can use one of the following protocols to communicate with your authentication server:
Kerberos (Solaris)
Kerberos (Windows 2000/2003)
NDS
SMB (Windows 2000/2003)
LDAP
Card Reader:
When Xerox® Secure Access authentication is configured, users swipe a pre-programmed
identification card at the control panel. The printer compares the user credentials to the
information stored on the Xerox® Secure Access server. To use Xerox® Secure Access, purchase
and install the Xerox Secure Access Unified ID System®.
When Smart Card authentication is configured, users swipe a pre-programmed identification
card at the control panel. Purchase and install a Smart Card reading system before configuring
Smart Card authentication.
Authorization
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Authorization is the process of defining the features that users are allowed to access. For example, you
can configure the printer to allow a user to copy, scan, and fax, but not email.
There are two types of authorization:
Local: User login information is stored on the printer in the User Information Database.
Network: User login information is stored externally in a network database, such as an LDAP
directory.
Personalization
Personalization is the process of customizing services for a specific user. The printer searches an LDAP
directory for the home directory and email address of a user when using Scan to Home, or Email Scanning
features.
Local Authentication
When local authentication is configured, users log in at the control panel. The printer compares the user
credentials to the information stored in the User Information Database. Use this authentication method
if you have a limited number of users, or do not have access to an authentication server.
Setting up Local Authentication
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Edit.
Under Authentication method on the machine's touch interface, select User Name / Password
Validated Locally on the Xerox Machine.
Under Authorization information is stored, select Locally on the Xerox Machine (Internal
Database).
Enable personalization if you want to allow the printer to retrieve user information, such as email
address or home directory, from an LDAP server. Select the check box next to Automatically retrieve
the following information for the authenticated user from LDAP.
Note: LDAP settings must be configured to use personalization.
6.
Click Save to apply the new settings or Undo to retain the previous settings.
Click Cancel to return to the previous page.
User Information
The User Information Database stores user credential information for Local Authentication.
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Adding User Information to the Local Database
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security > User Information Database.
Click Setup.
Click Add New User.
Type the User Name and Friendly Name of the user. Type a Password then retype the Password to
verify.
Note: If the authentication method is not set to Local Authentication, the Password field is not
editable.
5.
6.
Select a User Role:
System Administrator: Users in this role are allowed to access all services and settings.
Accounting Administrator: Users in this role are allowed to access accounting settings and
other services and settings that are locked.
Non-Authenticated User: Users who are not authenticated can only access features as
specified in the Non-Authenticated User role.
If you have created any user roles, they also appear in the list.
Click Save to apply the new settings or Cancel to return to the previous screen.
Editing User Information
1.
2.
3.
On the User Information Database page, click Edit next to a user name to edit information about
the user.
Update the user information.
Click Save.
Specifying Password Requirements
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Security > User Information Database.
Click Password Settings.
Specify the password Minimum Length and Maximum Length.
Select rules as desired:
Cannot contain Friendly Name
Cannot contain User Name
Must contain at least 1 number
Click Apply to save the new settings or Undo to retain the previous settings.
Note: New password rules do not affect existing passwords.
Specifying Job Override Policies
Use Job Override Policies to specify what happens when a user without appropriate print permissions
sends a color or 1-sided print job to the printer.
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1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Job Override Policies.
Under Color Printing, select Print Job in Black & White, or Delete Job. If an unauthorized user sends
a color job, the job prints in black and white, or is deleted.
Under 1-Sided Printing, select Print Job 2-Sided, or Delete Job. If an unauthorized user sends a
1-sided job, the job prints 2-sided, or is deleted.
Controlling Access to Tools and Features
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Tools & Feature Access.
Under Presets, select:
Standard Access to restrict access to the Tools tab at the control panel.
Open Access to allow all users, including non-authenticated users, to access all tools and
features in CentreWare Internet Services and at the control panel.
Custom Access to lock, unlock, or hide tools and features for all users.
If you selected Custom Access, select Locked or Unlocked.
Select Hidden to hide a service icon from the touch screen of the printer until an authorized user logs
in.
Click Apply to save the new settings or Undo to retain the previous settings.
User Permissions
Print permissions are rules that allow you to control printing times and methods for a group of users. You
can:
Restrict color printing, requiring users to print in black and white.
Restrict 1-sided printing, requiring users to print 2-sided.
Restrict a Job Type, such as Secure Print.
Restrict access to specific paper trays.
Specify the software applications from which users are allowed to print.
Restrict printing, color printing, and 1-sided printing from specific software applications.
Note: Users can see a list of restricted print methods in the print driver. If a user attempts to print at a
restricted time or using a restricted method, the printer does not process the job. The printer sends a
message to the user informing them why the job did not print.
User Roles
A role is a set of permissions associated with a group of users. To edit permissions for a group of users,
you edit permissions for a role. There are two types of roles:
Non-Authenticated Users Role: The Non-Authenticated Users role applies to any user who accesses
the printer, but does not provide authentication credentials. This role also applies to anyone who
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sends a job that is not associated with a user name or Job Owner. Examples are a job sent using LPR,
or a job sent from a mainframe application.
Authenticated Users Role: All roles that you create apply to authenticated users only. You can
assign users from the User Information Database to the role, or you can create a role that applies to
all authenticated users.
Editing the Role for Non-Authenticated Users
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click User Permissions.
Click the Non-Authenticated Users tab.
Under Actions, click Edit.
On the Manage User Permissions page, under Actions, click Edit next to the print settings that you
want to restrict.
A page opens, allowing you to edit settings for one of the following print permission types:
Setting Black and White and Color Print Permissions
1.
2.
3.
On the When Users Can Print page, select:
Always to allow printing at all times.
Monday - Friday from to allow printing on weekdays. Select when users are allowed to print
from the From Time and To Time menus.
Time of Day (Advanced) to allow printing on specific days during a specific time range. Select
the From Time and To Time, and click Add Time Range next to the day. Click the trash can icon
to delete.
Never to restrict printing at all times.
Select Make color printing more restrictive than black & white printing to specify permissions for
Color and Black & White printing independently.
Click Save.
Setting 1-Sided Print Permissions
1.
2.
On the 1-Sided Printing page, under Role State, select Not Allowed to require users to print 2-sided.
Click Save.
Setting Job Type Print Permissions
1.
2.
3.
4.
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On the Job Types page, under Presets, select one of the following options:
Allow all Job Types allows users to print any job type.
Only Allow Secure Print ensures that users only send Secure Print jobs.
Custom allows you to select the job types that users are allowed to send.
If you selected Custom, under Role State, next to each job type, select Not Allowed to restrict users
from using the job type.
Click the Lock icon to lock all job types or click the Unlock icon to unlock all job types.
Click Save.
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Setting Paper Tray Print Permissions
1.
2.
3.
On the Paper Trays page, under Role State, next to each tray, select Not Allowed to restrict users
from using the tray.
Click the Lock icon to lock all trays or click the Unlock icon to unlock all trays.
Click Save.
Setting Application Print Permissions
1.
2.
3.
4.
On the Applications page, click Add New Application.
Under Application List, select an application.
Under Role State, next to Printing, Color Printing, or 1-Sided Printing, select Not Allowed to restrict
users from using the printing method.
Click Save to apply the new settings or Cancel to return to the previous screen.
Managing the List of Applications
Application Manager allows you to associate Application IDs with an Application Group. Application
Group Names for common application types appear in the table at the bottom of the Application
Manager page. The associated Application IDs appear next to each of the Application Group Names. An
Application ID identifies the application from which the job was sent. To control print permissions for an
application, the Application ID of the application must be associated with an Application Group Name. If
you send a job from an application that is not in the default list, a new Application ID appears in the
Custom Application ID list.
1. On the Applications page, click Application Manager.
2. To associate a custom Application ID with an existing Application Group, under Actions, click Merge
With.
a. Under Merge With the Application Group, select an application from the menu.
b. Click Save.
3. To create a new Application Group, under Actions, click Make This A Group.
a. Under Application Group Name, type a name for the group.
b. Click Save.
4. To delete a custom Application ID, under Actions, click Delete.
5. To delete or disassociate a custom Application ID from an Application Group Name, under Actions,
click Manage next to an Application Group Name.
a. Click Un-Merge to disassociate the Application ID, or click Delete to delete the Application ID.
b. Click Close.
6. To create a custom Application ID, click Add Manually.
a. Under Application ID, type an Application ID.
b. Click Save.
7. Click Close to return to the Applications page.
Creating Authenticated User Roles
To edit permissions for a specific group of users, you must first create a role.
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1.
2.
3.
4.
5.
6.
7.
8.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click User Permissions.
Click the Authenticated Users tab.
Click Make Your Own Permission Roles or Add New Role.
Type a name and description for the role.
Click View Quick Setup Options, and select from the following options:
Remove all color printing restrictions
Start editing role with no restrictions
If you do not select any of these options, Print permissions are set to Allowed.
Click Create. The Assign Users to Role page appears.
Configure permissions and assign users to the role, or click Save to edit the role later.
Editing an Authenticated User Role
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click User Permissions.
Click the Authenticated Users tab.
Under Actions, click Edit next to a role.
Note: You cannot edit permissions for the System Administrator or Accounting Administrator roles.
Users assigned to the System Administrator Role can access all features of the printer. Users assigned
to the Accounting Administrator Role can only access accounting features.
5.
6.
On the Manage User Permissions page, click Print.
Under Actions, click Edit next to the print settings that you want to restrict. For details, see Editing
the Role for Non-Authenticated Users on page 64.
Assigning Users to a Role
If you add user information to the User Information Database and create a role, you can assign users to
the role.
1. In CentreWare Internet Services, click Properties > Security > Authentication.
2. Click User Permissions.
3. Click the Authenticated Users tab.
4. Click Edit next to a role.
5. Under Methods, select one of the following options:
Select Individual Users: At the bottom of the page, select the users that you want to assign to
the role.
All Authenticated Users: All users are assigned to the role.
Exceptions: At the bottom of the page, select the users that you want to remove from the role.
All other users are assigned to the role.
6. Click Save.
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Troubleshooting Conflicting Permissions
1.
2.
3.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Troubleshooting.
Click Permission Summary next to a user name to see a summary of permissions for that user.
Temporarily Disabling Print Permissions for all Users
1.
2.
3.
On the Troubleshooting page, click Permission Enablement Options.
Click Disable Print Restrictions to disable print restrictions for all users.
Click Enable Print Restrictions to enable print restrictions.
Network Authentication
When network authentication is configured, users log in at the control panel. The printer compares the
user credentials to the information stored on an authentication server.
Setting up Network Authentication
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Setup.
Click Edit.
Under Authentication method on the machine's touch interface, select User Name/Password
Validated Remotely on the Network.
Under Authorization information is stored, select Remotely on the Network.
Enable personalization if you want to allow the printer to retrieve user information, such as email
address or home directory, from an LDAP server. Select the check box next to Automatically retrieve
the following information for the authenticated user from LDAP.
Note: LDAP settings must be configured to use personalization.
7.
Click Save to apply the new settings or Undo to retain the previous settings.
Click Cancel to return to the previous page.
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Configuring Authentication Server Settings for Kerberos (Solaris)
1.
2.
3.
4.
5.
6.
On the Xerox® Access Setup page, click Edit next to Authentication Servers.
Under Authentication Type, select Kerberos (Solaris).
Click Add New.
Under Server Information, in the Realm field, type the realm for your authentication server.
Select the desired address type. Options are IPv4 Address, IPv6 Address, or Host Name.
Type the appropriately formatted address and port numbers for both the primary and backup
addresses. The default port number is 88.
Note: A backup address is optional.
7.
If you want to use an LDAP server for Network Authorization or Personalization:
a. Click Add LDAP Mapping.
b. Select the LDAP server from the list and click Add Mapping, or click Add New to add a new
LDAP server.
8. Click Save Server.
9. To specify server settings for an alternate authentication server, click Add New.
10. To copy the settings from another server, select a server from the list and click Copy From.
11. Click Edit to update the settings.
Configuring Authentication Server Settings for Kerberos (Windows 2000/2003)
1.
2.
3.
4.
5.
6.
On the Xerox® Access Setup page, click Edit next to Authentication Servers.
Under Authentication Type, select Kerberos (Windows 2000/2003).
Click Add New.
Under Server Information, in the Realm field, type the realm for your authentication server.
Select the desired address type. Options are IPv4 Address, IPv6 Address, or Host Name.
Type the appropriately formatted address and port numbers for both the primary and backup
addresses. The default port number is 88.
Note: A backup address is optional.
7.
If you want to use an LDAP server for Network Authorization or Personalization:
a. Click Add LDAP Mapping.
b. Select the LDAP server from the list and click Add Mapping, or click Add New to add a new
LDAP server.I
8. Click Save Server.
9. To specify server settings for an alternate authentication server, click Add New.
10. To copy the settings from another server, select a server from the list and click Copy From.
11. Click Edit to update the settings.
Configuring Authentication Server Settings for NDS (Novell)
Before you begin:
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Enable and configure Netware settings. For details, see NetWare on page 25.
1. On the Xerox® Access Setup page, click Edit next to Authentication Servers.
2. Under Authentication Type, select NDS (Novell).
3. Click Add New.
4. Under Default Tree/Context, type the details in the Tree and Context fields.
5. Click Save Server.
6. To specify server settings for an alternate authentication server, click Add New.
7. To copy the settings from another server, select a server from the list and click Copy From.
8. Click Edit to update the settings.
Configuring Authentication Server Settings for SMB
On the Xerox® Access Setup page, click Edit next to Authentication Servers.
Under Authentication Type, select SMB (Windows NT 4) or SMB (Windows 2000/2003).
Click Add New.
Under Domain, type the domain name of your authentication server.
If you want to specify domain controller IP addresses or host names, select Optional Information.
Address options appear.
6. Select the address type. Options are IPv4 Address, or Host Name.
7. Type the appropriately formatted address and port number. The default port number is 137.
8. Click Save Server.
9. To specify server settings for an alternate authentication server, click Add New.
10. To copy the settings from another server, select a server from the list and click Copy From.
11. Click Edit to update the settings.
1.
2.
3.
4.
5.
Configuring Authentication Server Settings for LDAP
1.
2.
3.
4.
5.
6.
7.
8.
On the Xerox® Access Setup page, click Edit next to Authentication Servers.
Under Authentication Type, select LDAP.
Click Add New.
Configure LDAP server settings and click Apply.
To configure LDAP settings for a previously added LDAP server, click Edit next to the LDAP server in
the list.
A book icon appears in the list next to the LDAP server that is used for Network Address Book queries.
To specify server settings for an alternate authentication server, click Add New.
To copy the settings from another server, select a server from the list and click Copy From.
Click Edit to update the settings.
Network Authorization
When Remotely on the Network is selected as the authorization method, the printer references an
authorization server for authorization information for the authenticated user.
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Configuring Network Authorization
When Remotely on the Network is selected as the authorization method, the printer references an
authorization server for authorization information for the authenticated user.
1. On the Xerox® Access Setup page, under Action, click Edit next to Authorization Server.
2. Under Authorization Configuration, select SMB or LDAP.
3. If you select LDAP, click the link under Configuration to go to the configuration page for LDAP
Servers.
4. If you select SMB:
a. Under Configuration, type the Default Domain.
b. If you want to specify domain controller IP addresses or host names, select Optional
Information.
c. Select IPv4 or Host Name.
d. Type the appropriately formatted address and port number. The default port number is 137.
e. Under Login Credentials to Access SMB Server, select an option:
None: The server does not require the printer to provide a user name or password.
Authenticated User: The printer uses the user name and password of the authenticated
user to access the server.
System: The printer uses the information provided in the Login Name and Password fields
to access the server.
f. If you select System, type the Login Name and Password used to access the server. Retype the
password to verify.
g. Enable Select to save new password to update the password for an existing Login Name.
5. Configure settings on the User Roles, Device Access, Service Access, and Feature Access tabs.
6. Click Apply to save the new settings or Undo to retain the previous settings.
For more information about the User Roles, Device Access, Service Access, and Feature Access tabs, see
Configuring LDAP Authorization Access on page 48.
Authentication Using a Card Reader System
When Xerox® Secure Access authentication is configured, users swipe a pre-programmed identification
card at the control panel. The printer compares the user credentials to the information stored on the
Xerox® Secure Access server. To use Xerox® Secure Access, purchase and install the Xerox Secure Access
Unified ID System®.
When Smart Card authentication is configured, users swipe a pre-programmed identification card at the
control panel. Purchase and install a Smart Card reading system before configuring Smart Card
authentication.
Before you begin:
Enable Secure HTTP (SSL). For details, see HTTP on page 52.
Enable the Authentication & Authorization Configuration Web Service. For details, see HTTP on page
52.
Format and configure identification cards.
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Connect your card reader to the USB port.
If you are using Xerox® Secure Access, install the Xerox® Secure Access authentication server
software and configure it with user accounts. Refer to the Xerox® Secure Access Unified ID System
documentation for help.
Note: Accounts created on the Xerox® Secure Access server must match accounts stored in the printer
local database or in another network authentication server.
Setting Up Authentication for a Smart Card System
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Setup.
Click Edit.
Under Authentication method on the machine's touch interface, select Smart Cards.
You can configure an alternate authentication method to allow users to access the printer without a
smart card. Under Alternate authentication method on the machine's touch interface, select
User Name / Password Validated Remotely on the Network.
6. Specify a method for the printer to authenticate users who access CentreWare Internet Services
from their computer. Under Authentication method on the machine's web user interface, select
User Name / Password Validated Locally on the Xerox Machine or User Name / Password
Validated Remotely on the Network.
7. Under Authorization information is used, select Locally on the Xerox Machine, or Remotely on the
Network.
8. Click Save.
9. Type the Feature Enablement Key that is included in the Common Access Card Enablement Kit, and
click Next.
10. Click Next again. A list of configuration settings appears at the bottom of the Xerox® Access Setup
page.
11. Click Edit to configure any settings that are marked in red text as Required; Not Configured.
1.
2.
3.
4.
5.
Configuring Domain Controller Settings
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1.
2.
3.
4.
5.
6.
7.
8.
On the Xerox® Access Setup page, under Action, click Edit next to Domain Controller(s). The domain
certificate on a smart card of a user must be validated on the domain controller server before they
can access the printer.
Click Add Domain Controller.
Under Domain Controller Type, select Windows Based Domain Controller if you are using one.
Type the domain controller server address information.
Click Save to apply the new settings or Cancel to return to the previous screen.
If you have added more that one domain controller server, you can prioritize the alternate servers.
Click Change Domain Priority.
a. On the Change Domain Priority page, select a domain controller in the list.
b. Click the Up Arrow or Down Arrow to change the search priority of the server.
c. Click Close.
To configure NTP settings, under Action, click Edit next to NTP. The domain controller time and the
time set on the printer must be synchronized. Xerox recommends that you enable NTP to ensure
time synchronization.
Click Close to return to the Xerox® Access Setup page.
Configuring OCSP Validation Server Settings
If you have an OCSP server, or an OCSP certificate validation service, you can configure the printer to
validate certificates installed on the domain controller.
1. On the Xerox® Access Setup page, under Action, click Edit next to Certificate Validation.
2. Select a validation method and click Next.
3. On the Required Settings page, type the URL of the OCSP server.
4. To ensure that the printer can communicate with the OCSP server and the domain controller,
configure your proxy server settings if necessary.
5. Click the appropriate link to install the root CA certificates for the OCSP server and your domain
controller.
6. Click Save to apply the new settings and return to the Xerox® Access Setup page.
Click Cancel to return to the Xerox® Access Setup page.
Setting the Inactive Time Limit
1. On the Xerox® Access Setup page, under Action, click Edit next to Smart Card Inactivity Timer.
2. Specify the maximum amount of time before a user is automatically logged out. Type the time in
minutes.
3. Click Save to apply the new settings and return to the Xerox® Access Setup page.
Click Cancel to return to the Xerox® Access Setup page.
Configuring Email Encryption and Signing Settings
1. On the Xerox® Access Setup page, under Action, click Edit next to Email Encryption/Signing.
2. To enable Email Encryption, under Email Encryption Enablement, select an option:
Always On; Not editable by user: Restrict users from turning Email Encryption on or off at the
control panel.
Editable by user: Allow users to turn Email Encryption on or off at the control panel.
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3.
4.
5.
6.
7.
If you select Editable by user, select the default setting for users at the control panel. Under Email
Encryption Default, select On or Off.
Under Encryption Algorithm, select one of the following encryption methods:
3DES
AES128
AES192
AES256
To enable Email Signing, under Email Signing Enablement, select an option:
Always On; Not editable by user: Restrict users from turning Email Signing on or off at the
control panel.
Editable by user: Allow users to turn Email Signing on or off at the control panel.
If you select Editable by user, specify the default setting for users at the control panel. Under Email
Signing Default, select On or Off.
Click Save to apply the new settings and return to the Xerox® Access Setup page.
Click Cancel to return to the Xerox® Access Setup page.
Displaying Your Company Logo on the Blocking Screen
You can customize the blocking screen to display your company logo. The blocking screen appears on the
printer touch screen when card reader authentication or an auxiliary accounting device is configured. The
screen displays a message when a user attempts to access a restricted feature, reminding users to swipe
an identification card to access the feature.
1. On the Xerox® Access Setup page, under Action, click Edit next to Import Customer Logo.
2. Click Browse or Choose File.
3. Select a .png file that is not larger than 300 x 200 pixels, and click Open.
4. Click Import.
5. Click Reboot Machine.
Setting Up Authentication for Xerox Secure Access
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Security > Authentication.
Click Setup.
Click Edit.
Under Authentication method on the machine's touch interface, select Xerox® Secure Access
Unified ID System.
Under Authentication method on the machine's web user interface, specify a method for the
printer to authenticate users who access CentreWare Internet Services from their computer.
If you select User Name / Password Validated locally on the Xerox Machine (Internal
Database), add user information to the User Information Database.
If you select User Name / Password Validated Remotely on the Network, configure a network
authentication server.
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Under Authorization, select Locally on the Xerox Machine (Internal Database), or Remotely on
the Network.
7. Click Save.
A list of configuration settings appears at the bottom of the page.
8. Under Action, click Edit next to Xerox® Secure Access Setup.
9. Configure the remote server. Refer to the instructions provided with your server hardware.
After the server is configured, it communicates with the printer and automatically completes the
configuration process.
10. To configure communication manually, personalize instructional windows, and review accounting
options, click Manually Configure.
11. Click Pending Remote Server Setup to return to the Xerox® Access Setup page.
In the table at the bottom of the page, click Edit to configure any settings that are marked in red
text as Required; Not Configured.
6.
Manually Configuring Xerox® Secure Access Settings
If you are using Xerox® Secure Access for authentication, you can manually configure remote server
communication, personalize instructional windows, or review accounting options.
Before you begin:
Configure the Xerox® Secure Access authentication server.
1. On the Xerox® Access Setup page, click Edit next to Xerox® Secure Access Setup.
2. Click Manually Configure.
3. Under Server Communication, select the address type and port number. Options are IPv4 Address or
Host name.
4. Type the appropriately formatted address and port number. The default port number is 443.
5. In the Path field, type the HTTP path public/dce/xeroxvalidation/convauth.
6. Under Device Log In Methods, select an option:
Xerox® Secure Access Device Only allows users to access the printer only using the card reader.
Xerox® Secure Access Device + alternate on-screen authentication method allows users to
access the printer by logging in at the control panel.
7. When Network Accounting is configured, the printer can obtain user accounting information from
the Authentication server. Select Automatically apply Accounting Codes from the server to reduce
the number of screens that appear when a user logs in at the control panel.
If you want users to provide an accounting code at the control panel, select User must manually
enter accounting codes at the device.
8. Create login instructions for users by typing text in the fields under Device Instructional Blocking
Window.
a. In the Window Title field, type text that appears as a title at the top of the touch screen.
b. In the Instructional Text field, type instructions that appear below the title.
Note: If the Title and Prompt are configured on the Xerox® Partner authentication server, then any
instructional text that you type is ignored.
9.
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Click Save to apply the new settings or Undo to retain the previous settings.
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Secure HTTP (SSL)
You can establish an HTTP Secure(HTTPS) connection to the printer by encrypting data sent over HTTP
using SSL. You can also enable SSL encryption for the following features:
Configuring the printer in CentreWare Internet Services
Printing from CentreWare Internet Services
Printing using IPP
Managing scan templates
Workflow Scanning
Network accounting
Note: SSL encryption is protocol-independent. You can turn SSL on or off for each protocol or scan
destination as needed.
Before you begin:
Ensure DNS is enabled and configured.
Ensure that the date and time configured on the printer is correct. The time that is set on the printer
is used to set the start time for the Xerox® Device Certificate. A Xerox® Device Certificate is installed
when you enable HTTP (SSL).
Enabling HTTPS (SSL)
1.
2.
3.
In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Click HTTP.
Under Secure HTTP (SSL), select Enabled.
Note: When Secure HTTP is enabled, all pages in CentreWare Internet Services contain https:// in the
URL for the Web page.
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FIPS 140-2
You can enable the printer to check the current configuration to ensure that transmitted and stored data
is encrypted as specified in Government Standard FIPS 140-2 (Level 1). If FIPS 140-2 encryption is
required, all computers, serves, browser software, security certificates, and applications must comply with
the standard or operate in FIPS-compliant mode.
To allow the printer to use non-FIPS compliant protocols or features when FIPS 140 mode is enabled,
acknowledge the notification of non-compliance during the validation process.
Note: Enabling FIPS 140 Mode can prevent the printer from communicating with network devices
that communicate using protocols that do not use FIPS-compliant encryption algorithms.
When non-FIPS compliant protocols, such as SNMPv3 or NetWare, are enabled after FIPS mode is
enabled, a message appears indicating the protocols use non-FIPS compliant encryption algorithms.
When you enable FIPS-140 mode, the printer validates the current configuration by performing the
following checks:
Validates certificates for features where the printer is the server in the client-server relationship. An
SSL certificate for HTTPS is an example.
Validates certificates for features where the printer is the client in the client-server relationship. CA
certificates for LDAP, Xerox Extensible Interface Platform (EIP), and SMart eSolutions are examples.
Validates certificates that are installed on the printer, but not used. Certificates for HTTPS, LDAP, or
SNMPv3 are examples.
Checks features and protocols for non-compliant encryption algorithms. For example, NetWare and
SNMPv3 use encryption algorithms that are not FIPS-compliant.
When validation is complete, information and links appear in a table at the bottom of the page.
Click the appropriate link to disable a non-compliant feature, or protocol.
Click the appropriate link to replace any non-compliant certificates.
Click the appropriate link to acknowledge that you allow the printer to use non-compliant features
and protocols.
Enabling FIPS 140 Mode and Checking for Compliance
1.
2.
3.
4.
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In CentreWare Internet Services, click Properties > Security > Encryption.
Click FIPS 140-2.
Click Enable.
Click Run Configuration Check and Apply.
A pass or fail message appears:
If the configuration check passes, click Reboot Machine to save and restart the printer.
If the configuration check fails, the reasons for the failed test list in a table at the bottom of the
page. For each reason, a link is provided. Click the appropriate link to disable the protocol,
replace the certificate, or allow the printer to use the non-compliant protocol.
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Note: When FIPS 140 Mode is enabled, only FIPS-compliant certificates can be installed on the
printer.
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Stored Data Encryption
You can encrypt user data on the printer hard drive to prevent unauthorized access to data stored on the
drive.
Enabling Encryption of Stored Data
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security > Encryption.
Click User Data Encryption.
Under User Data Encryption Enablement select Enabled.
Click Apply to save the new settings or Undo to retain the previous settings.
CAUTION: The printer restarts. This interrupts or deletes current jobs. Xerox® recommends that you
back up jobs and folders before enabling User Data Encryption.
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IP Filtering
You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from
particular IP addresses.
Creating an IP Filter Rule
In CentreWare Internet Services, click Properties > Security.
Click IP Filtering.
Click Add.
From the Protocol menu, select the protocol. Options include All, TCP, UDP, or ICMP.
From the Action menu, select how you want the filter to manage the incoming packet.
If you want the printer to reject the packet and send an ICMP message back to the source host,
select Reject.
If you want the printer to ignore the packet, select Drop.
6. To specify the order that actions are performed, select either End of List or Beginning of List from
the Move This Rule To menu. Actions are performed in the order defined in the rule list. To arrange
rule execution order, go to the IP Filtering page.
7. Type the Source IP Address.
8. Type a number between 0–32 for the Source IP Mask that uses this rule. The range of 0–32
corresponds to the 32-bit binary number comprising IP addresses. For example:
The number 8, represents a Class A address with a mask of 255.0.0.0.
The number 16 represents a Class B address with a mask of 255.255.0.0.
The number 24 represents a Class C address with a mask of 255.255.255.0.
9. If TCP or UDP is the selected Protocol type:
a. Type the Source Port if applicable. The Source Port is the originating port that the rule has been
created to manage. If the incoming packet does not originate from this port, the rule is ignored.
b. Type the Destination Port that the rule has been created to manage. If the incoming packet is
not sent to this port, the rule is ignored.
10. If ICMP is the selected Protocol type, select which ICMP Message type the rule is meant to manage.
11. Click Apply to save the new settings or Cancel to return to the previous screen.
12. Restart your printer for the new settings to take effect.
1.
2.
3.
4.
5.
Editing an IP Filter Rule
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Security.
Click IP Filtering.
Click an IP filter rule.
Click Edit and edit the rule.
Click Apply.
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Arranging the Execution Order of IP Filter Rules
1.
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3.
4.
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In CentreWare Internet Services, click Properties > Security.
Click IP Filtering.
Click an IP filter rule.
Under Move selected rule to position, select the position and click Move.
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Audit Log
The Audit Log feature records events that occur on the printer. You can then download the log as a
tab-delimited text file to review for potential problems or security issues.
Enabling Audit Log
Before you begin:
Ensure that Secure HTTP (SSL) is enabled.
1. In CentreWare Internet Services, click Properties > Security.
2. Click Audit Log.
3. Click Enabled under Enabling Audit Log on machine.
4. Click Apply.
Saving an Audit Log
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Security.
Click Audit Log.
Click Save.
Right-click the Download Log link and save the compressed auditfile.txt.gz file to your computer.
Extract the Auditfile.txt text file, and open it in a spreadsheet application that can read a
tab-delimited text file.
Interpreting the Audit Log
The Audit Log is formatted into ten columns:
Index: Column 1 lists a unique value that identifies the event.
Date: Column 2 lists the date that the event happened in mm/dd/yy format.
Time: Column 3 lists the time that the event happened in hh:mm:ss format.
Event ID: Column 4 lists the type of event. The number corresponds to a unique description.
Event Description: Column 5 lists an abbreviated description of the type of event.
Notes:
One audit log entry is recorded for each network destination within a Workflow Scanning scan
job.
For Server Fax jobs, one audit log entry is recorded for each Server Fax job, regardless of the
number of destinations.
For LAN Fax jobs, one audit log entry is recorded for each LAN Fax job.
For Email jobs, one audit log entry is recorded for each SMTP recipient within the job.
Other Event Details: Columns 6–10 list other information about the event, such as:
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Identity: User Name, Job Name, Computer Name, Printer Name, Folder Name, or Accounting
Account ID display when Network Accounting is enabled.
Note: Authentication must be configured to record the user name in the Audit Log.
Completion Status
Image Overwrite Status: The status of overwrites completed on each job. Immediate Image
must be enabled.
See also:
Audit Log Event Identification Numbers on page 194
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IPsec
Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP)
communications by authenticating and encrypting each IP data packet. It allows you to control IP
communication by creating protocol groups, policies, and actions.
You can control IP communication on the printer for the following:
DHCP v4/v6 (TCP and UDP)
DNS (TCP and UDP)
FTP (TCP)
HTTP (Scan Out, TCP port 80)
HTTPS (Scan Out, TCP port 443)
HTTPS (Web Server, TCP port 443)
ICMP v4/v6
IPP (TCP port 631)
LPR Print (TCP port 515)
Port 9100 Print (TCP port 9100)
SMTP (TCP/UDP port 25)
SNMP (TCP/UDP port 161)
SNMP Traps (TCP/UDP port 162)
WS-Discovery (UDP port 3702)
Up to 10 additional services
Enabling IPsec
Before you begin:
Ensure that Secure HTTP (SSL) is enabled.
1. In CentreWare Internet Services, click Properties > Security.
2. Click IPsec.
3. Under Enablement, select Enabled.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Managing Actions
Use actions to more specifically manage how IPsec controls dependent protocols.
Creating a New Action
1.
2.
3.
4.
5.
Click Actions at the top of the IPsec page.
Click Add New Action.
On the Step 1 of 2 page, under IP Action Details, type in the Name. This field is required.
In the Description field, type a description for the action, if desired.
Under Keying Method, select Manual Keying or Internet Key Exchange (IKE).
Note: Select Manual Keying if client devices are not configured for or do not support IKE.
6.
If you selected IKE, under Pre-shared Key Passphrase, type the passphrase, then click Next.
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Configuring Manual Keying Settings
Manual Keying is used when client systems either do not support IKE or are not configured for IKE.
1. Under IPsec Mode, select Transport Mode or Tunnel Mode.
Note: Transport mode only encrypts the IP payload, whereas Tunnel mode encrypts the IP header
and the IP payload. Tunnel mode provides protection for an entire IP packet by treating it as an
Authentication Header (AH), or Encapsulating Security Payload (ESP).
2.
3.
4.
5.
6.
7.
8.
9.
If you selected Tunnel Mode, under Enable Security End Point Address, select the address type.
Options are Disabled, IPv4 Address, or IPv6 Address.
Under IPsec Security, select ESP, AH, or BOTH.
In the Security Parameter Index: IN field, type a 32-bit number larger than 256 that identifies the
inbound Security Association (SA).
In the Security Parameter Index: OUT field, type a 32-bit number larger than 256 that identifies the
outbound Security Association (SA).
Under Hash, select from the following:
SHA1
None
Under Enter Keys as, select ASCII format or Hexadecimal number.
Type a 20-character ASCII key, or 40-character Hexadecimal key for the following:
Hash Key: IN
Hash Key: OUT
If you selected ESP or BOTH for the IPsec Security type, select one or more of the following
Encryption types:
Note: If the IPsec Security type is set to AH, the Encryption type options do not appear.
AES
3DES
None
10. Type a 24-character ASCII key, or 48-character Hexadecimal key for the following:
Encryption Key: IN
Encryption Key: OUT
11. Click Save to apply the new settings or Undo to retain the previous settings.
Configuring Internet Key Exchange Settings
IKE is a keying protocol that allows automatic negotiation and authentication, anti-replay services, and
CA support. It can also change encryption keys during an IPsec session. IKE is used as part of virtual
private networking.
IKE Phase 1 authenticates the IPsec peers and sets up a secure channel between the peers to enable IKE
exchanges. IKE Phase 2 negotiates IPsec SAs to set up the IPsec tunnel.
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1.
2.
3.
Under IKE Phase 1, in the Key Lifetime field, type the length of time until the key expires in Seconds,
Minutes, or Hours. When a key reaches this lifetime, the SA is renegotiated and the key is
regenerated or refreshed.
Select the DH Group from the following options:
Group 2 provides a 1024-bit Modular Exponential (MODP) keying strength.
Group 14 provides a 2048-bit MODP keying strength.
Under IKE Phase 2, select the IPsec Mode. Options are Transport Mode or Tunnel Mode.
Note: Transport mode only encrypts the IP payload, whereas Tunnel mode encrypts the IP header
and the IP payload. Tunnel mode provides protection for an entire IP packet by treating it as an
Authentication Header (AH), or Encapsulating Security Payload (ESP).
4.
5.
6.
7.
If you selected Tunnel Mode, under Enable Security End Point Address, select the address type.
Options are Disabled, IPv4 Address, or IPv6 Address.
Under IPsec Security, select ESP, AH, or BOTH.
Type the Key Lifetime, and select Seconds, Minutes, or Hours.
Under Perfect Forward Secrecy (PFS), select None, Group 2, or Group 14.
Note: PFS is disabled by default. PFS allows faster IPsec setup, but is less secure.
8.
9.
Under Hash, select from the following:
SHA1
None
If you selected ESP or BOTH for the IPsec Security type, select one or more of the following
Encryption types:
Note: If the IPsec Security type is set to AH, the Encryption type options do not appear.
AES
3DES
Null
10. Click Save to apply the new settings or Undo to retain the previous settings.
Editing or Deleting an Action
To edit or delete an action, select the action from the list, then click Edit or Delete.
Managing Protocol Groups
Protocol Groups are logical groupings of selected protocols based on service type, service name, port
number, and device type. Create a Protocol Group to apply specific security policies for selected protocols.
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Creating a New Protocol Group
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click Protocol Groups at the top of the IPsec page.
Click Add New Protocol Group.
Type a Name and a Description for the group.
Under Service Name, select the protocols that you want to add to the group.
To control a service that is not listed, under Custom Protocols type a name for the service and select
the check box under Service Name.
To control a service that is not listed, under Custom Protocols type a name for the service and select
the check box under Service Name.
Select TCP or UDP from the Protocol list.
Type the port number, and specify if the printer is the server or client.
Click Save to apply the new settings or Undo to retain the previous settings. Click Cancel to return to
the previous page.
Editing or Deleting a Protocol Group
To edit or delete a protocol group, select the protocol group from the list, and click Edit or Delete.
Managing Host Groups
Host groups are groupings of computers, servers, or other devices that you want to control using security
policies.
Creating a New Host Group
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click Host Groups at the top of the IPsec page.
Click Add New Host Group.
Type a Name and a Description for the group.
Under Address List, select IPv4 or IPv6.
Select an Address Type. Options are Specific, All, or Subnet.
Type the appropriately formatted IP address.
To continue to add addresses to the group, click Add.
To delete addresses, next to any address, click Delete.
Click Save to apply the new settings or Undo to retain the previous settings.
Editing or Deleting a Host Group
To edit or delete a host group, select the host group from the list, and click Edit or Delete.
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Managing Security Policies
IPsec security policies are sets of conditions, configuration options, and security settings that enable two
systems to agree on how to secure traffic between them. You can have multiple policies active at the
same time, however, the scope and policy list order determines the overall policy behavior.
Defining a Security Policy
1.
2.
3.
4.
5.
Click Security Policies at the top of the IPsec page.
Under Define Policy, select a Host Group from the menu.
Select a Protocol Group from the menu.
Select an Action from the menu.
Click Add Policy.
Prioritizing a Security Policy
To prioritize policies, under Saved Policies, select the policy you want to move, then click the Promote or
Demote buttons.
Editing or Deleting a Security Policy
To delete a policy, under Saved Policies, select the policy and click Delete.
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Security Certificates
A digital certificate is a file that contains data used to verify the identity of the client or server in a
network transaction. A certificate also contains a public key used to create and verify digital signatures.
One device proves its identity to another by presenting a certificate trusted by the other device. Or, the
device can present a certificate signed by a trusted third party and a digital signature proving its
ownership of the certificate.
A digital certificate includes the following data:
Information about the owner of the certificate
The certificate serial number and expiration date
The name and digital signature of the Certificate Authority (CA) that issued the certificate
A public key
A purpose defining how the certificate and public key can be used
There are three types of certificates:
Device Certificate: A certificate for which the printer has a private key, and the purpose specified in
the certificate allows it to be used to prove identity.
CA Certificate: A certificate with authority to sign other certificates.
Trusted Certificate: A self-signed certificate from another device that you want to trust.
To ensure that the printer can communicate with other devices over a secure trusted connection, both
devices must have certain certificates installed.
For protocols such as HTTPS, the printer is the server, and must prove its identity to the client Web
browser. For protocols such as 802.1X, the printer is the client, and must prove its identity to the
authentication server, typically a RADIUS server. For features that use these protocols, perform the
following two tasks:
Install a device certificate on the printer.
Note: When you enable HTTPS, a Xerox® Device Certificate is automatically created and installed on
the printer.
Install a copy of the CA certificate that was used to sign the device certificate of the printer on the
other device.
Protocols such as LDAP and IPsec require both devices to prove their identity to each other.
For features that use these protocols, perform the tasks listed under one of the following options:
Option 1
Install a device certificate on the printer.
Install a copy of the CA certificate that was used to sign the device certificate of the printer on the
other device.
Install a copy of the CA certificate that was used to sign the certificate of the other device on the
printer.
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Option 2
If the other device is using a self-signed certificate, install a copy of the trusted certificate of the other
device on the printer.
Installing a Digital Certificate
There are three ways to install a certificate on the printer:
Create and install a Xerox® Device Certificate.
Create a Xerox® Device Certificate to allow the printer to generate a certificate, sign it, and create a
public key used in SSL encryption. Install the Xerox® Device Certificate on the printer, and install the
Generic Xerox® Trusted CA Certificate in the devices that the printer communicates with. Examples
of other devices are client Web browsers for HTTPS, or RADIUS authentication server for 802.1X.
Installing this certificate ensures that users can access the printer using CentreWare Internet
Services, and certificate warning messages do not appear.
Note: Creating a Xerox® Device Certificate is less secure than creating a certificate signed by a
trusted CA. If you do not have a server functioning as a Certificate Authority, install a Xerox® Device
Certificate on the printer. Then install the Generic Xerox® Trusted CA Certificate on the other devices.
Create a Certificate Signing Request (CSR) and install the CA-signed device certificate.
Create a CSR. Send the CSR to a CA or a local server functioning as a CA to sign the CSR and return
the certificate. Install the certificate on the printer. An example of a server functioning as a CA is
Windows Server 2008 running Certificate Services.
Install trusted CA and self-signed certificates.
Install the certificates of the root CA, and any intermediate CAs for your company. Install the
self-signed certificates from any other devices in your network.
Creating and Installing a Xerox® Device Certificate
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security.
Click Security Certificates.
Click the Xerox Device Certificate tab.
Select Create New Xerox Device Certificate.
Complete the form with the requested information.
Click Finish.
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Creating a Certificate Signing Request
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security.
Click Security Certificates.
Click the CA-Signed Device Certificate(s) tab.
Select Create Certificate Signing Request (CSR).
Complete the form with your 2-Letter Country Code, State/Province Name, Locality Name,
Organization Name, Organization Unit, and Email Address.
Select Subject Alternative Name if applicable, and type the MS Universal Principal Name.
Note: The Subject Alternative Name is only required when using 802.1X EAP -TLS for Windows clients
or servers.
7.
Click Finish.
Uploading a CA-Signed Device Certificate
1.
2.
3.
4.
5.
6.
7.
8.
9.
In CentreWare Internet Services, click Properties > Security.
Click Security Certificates.
Click the CA-Signed Device Certificate(s) tab.
Select Install CA-signed Device Certificate.
Click Browse or Choose File, navigate to the signed certificate in .pem or PKCS#12 format, and click
Open or Choose.
Click Next.
If the certificate is password protected, type the password then retype it to verify.
Type a Friendly Name to help identify the certificate in the future.
Click Next.
Note: The signed certificate must match the CSR created by the printer.
Installing a Root Certificate
1.
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3.
4.
5.
6.
7.
8.
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In CentreWare Internet Services, click Properties > Security.
Click Security Certificates.
Click the Root/Intermediate Trusted Certificate(s) tab.
Click Install external Root/Intermediate trusted certificates.
Click Browse or Choose File, navigate to the signed certificate .crt file, then click Open or Choose.
Click Next.
Type a Friendly Name to help identify the certificate in the future.
Click Next.
The digital certificate appears in the list of Installed certificates.
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Viewing, Saving, or Deleting a Certificate
1.
2.
3.
On the Security Certificates page, click a certificate type tab.
To view or save a certificate, under Action, click View/Save.
Certificate details appear on the View/Save Device Certificate page.
a. To save the certificate file to your computer, at the bottom of the page, click Save Base-64
encoded (PEM).
b. Click Cancel to return to the Security Certificates page.
To delete a certificate, select the check box next to the certificate name and click Delete.
Note: You cannot delete the Default Xerox® Device Certificate.
4.
Click Reset to Machine/Device Factory Defaults to delete all certificates except the Default Xerox®
Device Certificate.
Installing the Generic Xerox® Trusted CA Certificate
If the printer uses the Xerox® Device Certificate, and a user attempts to access the printer using
CentreWare Internet Services, an error message can appear on their Web browser. To ensure that error
messages do not appear, install the Generic Xerox® Trusted CA Certificate in the Web browsers for all
users.
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security.
Click Security Certificates.
Click Download the Generic Xerox® Trusted CA Certificate, and save the file to your computer.
Install the file in your Web browser certificate store location. For details, see your Web browser help.
Note: You can also download the Generic Xerox® Trusted CA Certificate from the HTTP page at
Properties > Connectivity > Protocols > HTTP.
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802.1X
802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for
port-based network access control or authentication. In an 802.1X secured network, the printer must be
authenticated by a central authority, typically a RADIUS server, before it can access the physical network.
You can enable and configure the printer to be used in an 802.1X secured network from the printer
control panel or in CentreWare Internet Services.
Before you begin:
Ensure that your 802.1X authentication server and authentication switch are available on the
network.
Determine the supported authentication method.
Create a user name and password on your authentication server.
Note: This procedure causes the printer to restart and be unavailable over the network for several
minutes.
Enabling and Configuring 802.1X at the Control Panel
1.
2.
3.
4.
5.
6.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Network Settings > Advanced Settings.
Touch Continue.
Touch 802.1X.
Touch Enable.
Touch Authentication Method and select the method used on your network. Options are:
EAP-MD5
EAP-MS-CHAPv2
PEAPv0/EAP-MS-CHAPv2
Note: When the printer is in FIPS 140 mode, EAP-TLS authentication is required.
Touch Username.
Type the user name required by your authentication switch and server using the touch screen
keyboard.
9. Touch Password, and type the password using the touch screen keyboard.
10. Touch Save, then touch Save again.
11. Touch Close.
7.
8.
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Enabling and Configuring 802.1X in CentreWare Internet Services
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security.
Click 802.1X.
Under Protocol, select Enable 802.1X.
Under Authentication Method, select the method used on your network. Options are:
EAP-MD5
PEAPv0/EAP-MS-CHAPv2
EAP-MS-CHAPv2
EAP-TLS
Note: When the printer is in FIPS 140 mode, EAP-TLS authentication is required.
5.
6.
Under User Name (Device Name), type the user name required by your authentication switch and
server.
If you selected PEAPv0/EAP-MS-CHAPv2, EAP-MS-CHAPv2, or EAP-TLS as the Authentication
Method, you can require the printer to validate certificates used to encrypt 802.1X. Under Server
Validation, select the root certificate that you want to use to validate the authentication server.
Select No Validation if you do not want to validate a certificate.
Notes:
7.
8.
9.
TLS authentication and server verification both require X.509 certificates. To use these
features, install the necessary certificates on the Security Certificates page before configuring
802.1X.
The Default Xerox® Device Certificate cannot be used with EAP-TLS in Windows environments.
It can be used in FreeRADIUS server environments.
To view or save a certificate, select the certificate from the menu and click View/Save.
Certificate details appear on the View/Save Device Certificate page.
a. To save the certificate file to your computer, at the bottom of the page, click Save Base-64
encoded (PEM).
b. Click Cancel to return to the previous page.
If you selected PEAPv0/EAP-MS-CHAPv2, EAP-MS-CHAPv2, or EAP-TLS as the Authentication
Method, you can allow the printer to encrypt 802.1X communication. Under Device Certificate (TLS)
- Authentication Certificate, select the certificate that you want to use.
To view or save a certificate, select the certificate from the menu and click View/Save.
Certificate details appear on the View/Save Device Certificate page.
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To save the certificate file to your computer, at the bottom of the page, click Save Base-64
encoded (PEM).
b. Click Cancel to return to the previous page.
Under User Name (Device Name), type the user name required by your authentication switch and
server.
Type the Password, then retype it to confirm.
To save the new password, select the check box next to Select to save new password. A password is
not required for EAP-TLS authentication.
Click Apply to save the new settings or Undo to retain the previous settings.
a.
10.
11.
12.
13.
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System Timeout
You can specify how long the printer waits to log out an inactive user at the control panel.
Setting System Timeout Values
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security.
Click System Timeout.
Under Web System Timer, type the inactive time from 6–6000 minutes, that the printer waits before
it logs a user out of CentreWare Internet Services.
Under Touch User Interface System Timer, type the time that the printer waits before it logs a user
out of the touch screen. Type the time, from 0–60 minutes, and select the time in seconds.
Under Warning Screen, select Enabled to require the printer to display a warning message before it
logs a user out of the touch screen.
Click Apply to save the new settings or Undo to retain the previous settings.
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Overwriting Image Data
To ensure that image data on the printer hard drive cannot be accessed, you can delete and overwrite
image data. Image data is any in-process or temporary user data on the disk. Some examples include,
current jobs, queued jobs, temporary scan files, saved jobs, and folders. You can select Standard or Full On
Demand Image Overwrite.
Standard Image Overwrite
Standard Image Overwrite deletes all image data from the printer memory and hard drive, except:
Jobs and folders stored in the Reprint Saved Jobs feature
Jobs stored in the Scan to Mailbox feature
Fax Dial Directories
Fax Mailbox contents
Full Image Overwrite
Full Image Overwrite deletes all image data from the printer memory and hard drive, including:
Jobs and folders stored in the Reprint Saved Jobs feature
Jobs stored in the Scan to Mailbox feature
Fax Dial Directories
Fax Mailbox contents
Note: Not all options listed are supported on all printers. Some options apply only to specific printer
models or configurations.
Manually Deleting Image Data
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Security > On Demand Overwrite.
Click Manual.
Under Standard or Full, click Start.
Click OK to delete image data.
Note: Depending on how many files are being deleted, the printer can be offline for up to 60 minutes
during the deletion process.
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Security
Scheduling Routine Deletion of Image Data
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Security > On Demand Overwrite.
Click Scheduled.
To enable Scheduled On Demand Overwrite, under Frequency, select how often the printer deletes
data: Daily, Weekly, Monthly, or Disabled.
Under Time, type the time the printer deletes data.
If you selected Weekly or Monthly frequency, under Day of Week or Day of Month, select the day or
month that the printer deletes data.
Under Type, select Full or Standard.
CAUTION: If you select Full, the printer deletes all image data.
7.
Click Apply to save the new settings or Undo to retain the previous settings.
Immediate Image Overwrite
Enable Immediate Image Overwrite to direct the printer to overwrite each job after it finishes processing.
Enabling Immediate Image Overwrite
1.
2.
3.
4.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Security Settings > Image Overwrite Security.
Touch Immediate Overwrite.
Touch Enable.
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Security
PostScript Passwords
The PostScript language includes commands that allow PostScript print jobs to change the printer
configuration. By default, PostScript jobs can use these commands, and a password is not required. To
ensure that unauthorized changes are not made, you can require PostScript jobs to include a password.
You can enable the following passwords:
Run Start Job: This password controls the execution of the Sys/Start file.
System Parameters Password: Use this password to control the execution of PostScript programs
that modify PostScript system parameters.
Start Job Password: The Start Job password, used with the Startjob and Exitserver operators,
restricts PostScript jobs from running unencapsulated to prevent them from changing default printer
settings.
For more information, see the CentreWare Internet Services Help.
1. Under StartupMode, select Enabled to enable the Run Start job password.
2. Under System Parameters Password, type a password.
3. Retype the password to verify.
4. Under Job Start Password, type a password.
5. Retype the password to verify.
6. Click Apply to save the new settings or Cancel to return to the previous screen.
Enabling or Creating PostScript Passwords
1.
2.
3.
4.
5.
6.
7.
8.
98
In CentreWare Internet Services, click Properties > Security.
Click PostScript Passwords.
Under StartupMode, select Enabled to enable the Run Start job password.
Under System Parameters Password, type a password.
Retype the password to verify.
Under Job Start Password, type a password.
Retype the password to verify.
Click Apply to save the new settings or Cancel to return to the previous screen.
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Security
USB Port Security
You can prevent unauthorized access to the printer through USB ports by disabling the ports. There are
three USB ports. One is in the front, and two are in the back of the printer.
Enabling or Disabling USB Ports
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Security.
Click USB Port Security.
Next to Front USB Port, select Enabled to enable the front USB port. Clear the check box to disable
the port.
Next to Rear USB Ports (Pair), select Enabled to enable the rear two USB ports. Clear the check box to
disable the ports.
Click Apply to save the new settings or Undo to retain the previous settings.
Notes:
If USB ports are disabled, you cannot use a USB card reader for authentication, update the
software, or print from a USB Flash Drive.
If your printer model has a cover for the USB port on the control panel, you can install or
remove the cover. Installation instructions and the necessary part are stored in the
compartment inside of Tray 1.
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Printing
5
This chapter includes:
General Print Settings ...................................................................................................................................................... 102
Saving and Reprinting Jobs ........................................................................................................................................... 103
Printing Jobs from CentreWare Internet Services ................................................................................................ 106
Managing Banner Page Printing Options ................................................................................................................ 107
Secure Print Settings ......................................................................................................................................................... 109
Hold All Jobs ......................................................................................................................................................................... 110
UNIX, Linux, and AS/400 Printing ............................................................................................................................... 111
Print from USB..................................................................................................................................................................... 114
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Printing
General Print Settings
You can configure general print settings such as configuration report settings, banner page options, and
default print settings on the Print Settings page.
Configuring General Print Settings
1.
2.
3.
4.
5.
6.
7.
8.
9.
102
In CentreWare Internet Services, click Properties > Services.
Click Printing > General.
Under Configuration Report, select Print at Power on to print a configuration report when the
printer is turned on.
Under Configuration/Information Pages Report, select Restrict to SA, to require users to log in using
the administrator password when printing configuration or information pages.
Under Delete Held Jobs After, type the number of minutes until Secure Print and other held jobs are
deleted.
Under Print Banner Sheets, select Yes to allow banner pages to print or No to disable this option.
Under Allow the Print Driver to Override, select Yes to allow the print driver settings for banner page
printing to override the setting selected on this page.
Under Banner Sheet Identification, select the information that prints on the banner page.
Under Defaults, select default printing settings as needed.
Click Apply.
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Printing
Saving and Reprinting Jobs
The Reprint Saved Jobs feature allows you to save your print job on the printer so that you can print it at
any time.
Enabling the Reprint Saved Jobs Feature
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Services > Print From.
Click Reprint Saved Jobs > Enablement.
Under Enablement, select Enabled.
Click Apply to save the new settings or Undo to retain the previous settings.
Creating and Managing Saved Jobs Folders
By default, if Reprint Saved Jobs is enabled, jobs are saved in the Default Public Folder. To create new
folders or manage folders, use the Saved Jobs page.
Creating a Folder
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Jobs > Saved Jobs.
On the Saved Jobs page, click Create New Folder.
Under Name, type the name you want for the folder.
Under Folder Permissions, select the type of folder you want. Options include:
Public Folder
Read-Only
Private
Click Apply.
The new folder displays in the Folders list.
Managing a Folder
1.
2.
3.
On the Saved Jobs page, click Manage Folders.
Click the pencil icon next to the name you want to edit.
The Edit Folder Properties page appears.
If allowed, you can rename the folder and change folder permissions.
Click Apply to save the new settings or Cancel to return to the previous screen.
The updated folder appears in the Folders list.
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Printing
Deleting a Folder
1.
2.
3.
4.
Click Manage Folders.
The list of existing folders appears.
Select the folder you want to delete.
The Delete Folder button activates.
Click Delete Folder.
A warning message appears informing you that the delete is permanent.
Click OK to delete or Cancel to exit.
Saving and Printing Jobs
Saving a Job from Your Computer
1.
2.
3.
4.
5.
6.
7.
8.
9.
104
With your file open, click the File menu in the application, then click Print.
From the application Print window, select your printer from the Printer Name menu.
Click Properties to access the print settings for the job.
On the Paper/Output tab, click the Job Type menu, then select Saved Job.
On the Save Job page, click Save to save the job to printer to print later. Click Save and Print to save
the job to the printer and print it immediately.
Type a Job Name for the job or select Use Document Name to use the document file name being
submitted.
Select the destination folder from the Folder menu. You can select Default Public Folder or type in a
name for a new folder.
To save your job as a secure job, type in and retype a 4–10 digit passcode in the passcode fields,
then click OK.
Click OK to save your settings.
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Printing
Backing up Saved Jobs
In CentreWare Internet Services, click Properties > Services > Print From.
Click Reprint Saved Jobs > Backup Jobs.
Under Settings, select FTP as the protocol.
Select the address type and Port for the FTP server to use to back up jobs. Options are IPv4 Address,
IPv6 Address, or Host Name.
5. Type the appropriately formatted address in the IP Address and Port field. The default port number
is 21.
6. Type the path to the file repository in the Document Path field.
7. Type the filename for the backup file in the File Name field. This name is appended to the end of the
document path.
8. Type the login name for the FTP server in the Login Name field.
9. Type and retype the Password.
10. Enable Select to Save New Password.
11. Click Start to begin the backup or Undo to retain the previous settings.
1.
2.
3.
4.
Restoring Saved Jobs from an FTP Repository
In CentreWare Internet Services, click Properties > Services > Print From.
Click Reprint Saved Jobs > Restore Jobs.
Under Settings, select FTP as the protocol.
Select the address type and Port for the FTP server where the saved jobs are stored. Options are IPv4
Address, IPv6 Address, or Host Name.
5. Type the appropriately formatted address in the IP Address: Port field. The default port number is
21.
6. Type the path to the file repository in the Document Path field.
7. Type the name for the backup file that you want to restore In the File Name field. This name is
appended to the end of the document path.
8. Type the login name of the FTP server In the Login Name field.
9. Type and retype a Password.
10. Enable Select to Save New Password.
11. Click Start to begin restoring Saved Jobs or Undo to retain the previous settings.
1.
2.
3.
4.
CAUTION: When you restore backed-up jobs, existing stored jobs are overwritten, and the Default
Public Folder is emptied.
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Printing
Printing Jobs from CentreWare Internet Services
You can print .pdf, .ps, .pcl, and .xps files from CentreWare Internet Services.
1. In CentreWare Internet Services, click Print.
The Job Submission page appears.
2. Type the name of the file in the File Name field, or click Browse to select the file from a local network
or remote location.
3. Under Printing, select the desired options for the job.
4. Click Submit Job to print the document.
Note: To ensure that the job was sent to the queue, wait for the job submission confirmation
message to appear before you close this page.
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Managing Banner Page Printing Options
You can set the printer to print a banner page with each print job. The banner page contains information
identifying the user and job name. You can set this option in the print driver, in CentreWare Internet
Services, or at the control panel.
Note: Enable Banner page printing in the print driver and at the control panel or in CentreWare Internet
Services or a banner page does not print.
Enabling Banner Page Printing in CentreWare Internet Services
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Services.
Click Printing > General.
Under Print Banner Sheets, select Yes to allow banner pages to print or No to disable this option.
Under Allow the Print Driver to Override, select Yes to allow the print driver settings for banner page
printing to override the setting selected on this page.
Under Banner Sheet Identification, select the information that prints on the banner page.
Click Apply to save the new settings or Undo to retain the previous settings.
Enabling Banner Page Printing at the Control Panel
1.
2.
3.
4.
5.
6.
7.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings.
Touch Job Sheets > Banner Sheets.
Under Print Banner Sheets, touch Yes.
Under Allow the Print Driver to Override, touch Yes to allow users to turn banner page printing on or
off in the print driver.
Under Banner Sheet Identification, select the information that prints on the banner page:
Job Owner User ID and Job Name
Xerox Network Accounting User ID and Job Name
Generic User ID and Job Number
Touch Save.
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Printing
Enabling Banner Page Printing in the Print Driver
1.
2.
3.
4.
5.
6.
7.
With your file open, click the File menu in the application, then click Print.
From the application Print window, select your printer from the Printer Name menu.
Click Properties to access the print settings for the job.
Click the Advanced tab.
Click to expand the Paper/Output option.
Click Banner Sheets, then click the down arrow and select Enabled or Disabled.
Click OK.
Note: If banner page printing is disabled in CentreWare Internet Services or at the control panel,
setting the print driver to print banner pages is ignored.
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Secure Print Settings
You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure
Print job to the printer.
1. In CentreWare Internet Services, click Properties > Services > Printing > Secure Print, or click
Security > Secure Print.
2. Under Method, select the information that a user must type at the control panel to release a Secure
Print job. Select an option:
User ID: If a user logs in at the control panel, they can release Secure Print jobs that they sent.
Passcode: User types a passcode to release a Secure Print job at the control panel.
3. Type a number from 4 through10 to specify the length of the Secure Print password.
4. When a Secure Print job is sent to the printer, by default, the job name appears in the list of jobs on
the control panel touch screen. The characters in the job name are shown as asterisks to hide the the
title of the document that is being printed. To reveal or hide the characters in job names with
asterisks, select an option:
Conceal All Job Names
Show All Job Names
Conceal Secure Print Job Names Only
5. Click Apply.
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Printing
Hold All Jobs
You can enable and configure the Hold All Jobs feature to require users to release print jobs manually at
the control panel.
Configuring the Hold all Jobs Feature
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Services.
Click Printing > Hold All Jobs.
Under Enablement, select an option:
Hold all Jobs in a Private Queue: The printer holds sent jobs in a locked folder. Users must log in
at the control panel to view, print, and delete jobs.
Hold all Jobs in a Public Queue: The printer holds sent jobs in an unlocked folder. Users are not
required to log in at the control panel unless accessing a Secure Print job.
Under User Validation Policies for Releasing Jobs, select an option:
Use ID Only: The printer allows a user to release a held job by validating the user ID only. This
option allows users to log in using a different domain than the one the printer is using.
Use ID and Domain: The printer allows a user to release a held job by validating both the user
ID and the domain name. This option ensures that the printer distinguishes users with the same
user name but different domains. For example, jobs sent by JSmith@wgc.yourcompany.com are
filed separately from jobs sent by JSmith@na.yourcompany.com. Each user cannot release the
job of the other person.
Under Unidentified Job Policies, select an option:
Note: Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate
from a computer that does not require a user to log in. Examples are a job sent from a DOS or UNIX
window using LPR, Port 9100, or from the Jobs tab in CentreWare Internet Services.
6.
7.
110
Hold Jobs; All Users can Manage Jobs: All users can view, print, and delete unidentified jobs.
Users must enter a passcode to release Secure print jobs.
Hold Jobs; Only Administrators can Manage Jobs: Only system administrators can view, print,
and delete unidentified jobs. System administrators must enter a passcode to release Secure
Print jobs.
Delete Jobs Immediately: All unidentified jobs are deleted and are not printed. Deleted jobs
appear in a list at the control panel in the Completed Jobs queue.
Print Jobs Immediately: All unidentified jobs are printed immediately except for unidentified
Secure Print jobs. Users must enter a passcode to release Secure Print jobs.
Click Apply.
Enable authentication or configure other related settings if necessary. At the bottom of the page,
under Related Configuration Settings, click Edit under Action next to the setting you want to
configure.
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Printing
UNIX, Linux, and AS/400 Printing
UNIX-based printing uses LPD/LPR port 515 or lp to port 9100 to provide printer spooling and network
print server functionality. Xerox® printers can communicate using either protocol.
Xerox® Services for UNIX Systems
Xerox® Services for UNIX Systems (XSUS) is an application that allows you to manage and print to
multiple printers in UNIX and Linux environments. XSUS allows you to:
Configure and check the status of network connected printers.
Set up a printer on your network as well as monitor the operation of the printer once installed.
Perform maintenance checks and view supplies status at any time.
Provide a common look and feel across the many different suppliers of UNIX and Linux operating
systems.
Supported Printing Models
Workstation-to-printer (Peer-to-Peer): Print jobs are processed and spooled locally on your
computer, then sent directly to the printer. XSUS must be installed on each computer.
Workstation-to-Server (Client-Server): Print jobs are processed and spooled on your computer, then
sent to the printer. Install XSUS on both the server and the computer.
Server Based: Print jobs are sent unprocessed from your computer, spooled on the server, then sent
to the printer. Install XSUS on the server only. Individual computers can set up a generic lp or lpr
queue and point to the queue on the print server.
Network Information Service (NIS) Based: NIS uses a printer configuration map on the server. As
new printer queues are added to a print server, only the configuration file in the master NIS server is
updated. NIS clients can then print to any of the queues listed on the server map without setting up
local queues.
For more information on how to set up NIS-based printing, see your UNIX or Linux operating system
documentation.
Installing XSUS
Before you begin:
Ensure that you have root or superuser privileges to install XSUS.
1. From the Xerox® Drivers and Downloads website, download the following .tgz files to a temporary
directory:
Printer Model Package file which contains PPD files for all printer models. The file name is
PrinterPkgXPXX_20xx_xx_xx.tgz.
Print Driver for your operating system. The available files are:
XeroxAIXpowerpcxpxx_x.xx.xx.tgz for the IBM RS6000 family.
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Printing
XeroxHPUXXPXX_x.xx.xx.tgz to support HP workstations.
XeroxLinuxi386XPXX_x.xx.xx.tgz to support Linux environments.
XeroxSolarisXPXX_x.xx.xx.tgz for Sun Solaris systems.
Note: Each expanded .tgz file requires as much as four times its original size in disk space.
2.
3.
4.
5.
6.
7.
8.
At the UNIX command line, type gzip -dfv {filename.tgz} then press Return or Enter. The filename
must include a .tgz extension.
Type tar -xvf {filename.tgz} then press Return or Enter.
The files are expanded and two directories are created with names that match the print driver and
Printer Model Package .tgz file names. Perform the expansion steps for both .tgz files.
Change to the directory created by the expansion of the Code .tgz file.
On the command line, type ./setup then press Return or Enter.
Change to the directory created by the expansion of the Printer Definition .tgz file.
Type ./setup then press Return or Enter.
The installation creates a Xerox directory in /usr or /opt depending on your operating system.
Launching XSUS
To launch XSUS from a terminal window prompt as root, type xpadmin, then press Enter or Return. XSUS
automatically detects if the X server on your system is able to run in graphical mode or not and starts
accordingly.
For more information on managing printers and queues through XSUS, see the XSUS Administrator
Online Help.
Printing from a Linux Workstation
Ensure that CUPS is installed and running on your workstation. The instructions for installing and building
CUPS are contained in the CUPS Software Administrators Manual, written and copyrighted by Easy
Software Products.
For complete information on CUPS printing capabilities, refer to the CUPS Software Users Manual
available from www.cups.org/documentation.php.
Installing the PPD on the Workstation
1.
2.
3.
112
Download the Xerox® PPD for CUPS from the Drivers and Downloads page on the Xerox® Support
website.
Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location
of the folder, use the Find command to locate the PPD files.
Follow the instructions that are included with the PPD.
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Adding the Printer
1.
2.
3.
4.
Verify that the CUPS daemon is running.
Open a Web browser and type http://localhost:631/admin, then click Enter or Return.
For User ID, type root. For password, type the root password.
Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list.
Printing with CUPS
CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.
1. To print to a specific printer in System V, type: lp -dprinter filename, then click Enter.
2. To print to a specific printer in Berkeley, type: lpr -Pprinter filename, then click Enter.
AS/400
Xerox® provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or
later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these
codes to select the correct tray, 2-sided option, font size and type, and orientation.
The XTOOLSxxxx library provides a source WSCO for each supported Xerox® printer or device. You only
download and install the library once.
Notes:
The host print transform only works on files that are of the type AFPDS and SCS. PIDS
formatted printer files must be recreated as type AFPDS to use the WSCO for printing.
You must have IOSYSCFG permissions to create a device description or a remote queue.
For details on AS/400, refer to the IBM AS/400 Printing V, (Red Book), available on the IBM
website.
Installing the WSCO and Setting up Print Queues
For detailed instructions on installing the library and setting up print queues, refer to the installation
instructions that are included with the library.
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Printing
Print from USB
This feature allows you to print a file that is stored on a USB Flash Drive from the USB port on the printer
control panel.
Before you begin:
Enable USB ports. For details, see USB Port Security on page 99.
Enabling Print from USB
1.
2.
3.
114
In CentreWare Internet Services, click Properties > Services.
Click Print From > Print from USB.
Under Print from USB, select Enabled.
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System Administrator Guide
Managing Copy
Functions
6
This chapter includes:
Specifying Default Copy Settings ............................................................................................................................... 116
Changing the Reading Order ........................................................................................................................................ 117
Accessing Copy Presets.................................................................................................................................................... 118
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Managing Copy Functions
Specifying Default Copy Settings
1.
2.
3.
4.
5.
6.
116
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings.
Touch Copy Service Settings.
Touch Feature Defaults.
Make the desired changes to the settings on the following tabs:
Copy: Update Output Color, Reduce/Enlarge settings, Paper Supply, 2-Sided Copying, and Copy
Output settings.
Image Quality: Update Image Options, Image Enhancement, and Color Balance settings.
Layout Adjustment: Update Original Size, Image Shift, and Edge Erase settings.
Output Options: Set Annotations for copy jobs.
Touch Save Defaults.
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Managing Copy Functions
Changing the Reading Order
You can change the order that pages are scanned in books, which impacts Book Copy and Book Fax
features. You can also change the order that pages are printed, which impacts the Page Layout and
Booklet Creation features.
To change the Reading Order options:
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings.
3. Touch Copy Service Settings.
4. Touch Reading Order Options.
5. Under Scan Order, touch either:
Hide Reading Order
Show Reading Order
If Show Reading Order is selected, default reading order options appear.
6. Touch either Left to Right or Right to Left.
7. Under Print Order, touch either:
Hide Reading Order
Show Reading Order
If Show Reading Order is selected, default reading order options appear.
8. Touch either Left to Right or Right to Left.
9. Touch Save.
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Managing Copy Functions
Accessing Copy Presets
1.
2.
3.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings.
Touch Copy Service Settings.
Edge Erase Presets
To create an Edge Erase Preset:
1. Touch Edge Erase Presets.
2. Touch Presets, then touch Available in the list of presets.
3. Touch Name at the bottom of the window, then, using the touch screen keyboard, touch Clear Text.
4. Enter the name of the new preset, then touch Save.
To edit an existing preset:
1. Touch Edge Erase Presets.
2. Touch Presets, then touch the desired preset.
3. Touch Side 1, then touch the arrows to change the amount to erase from each edge.
4. Touch Side 2, then touch the arrows to change the amount to erase from each edge, or touch Mirror
Side 1.
5. Touch Save.
Changing Image Shift Presets
1.
2.
3.
4.
Touch Image Shift Presets.
Touch Presets, then touch the desired preset.
Touch the arrows to change the amount of Up/Down and Left/Right shift for Side 1 and Side 2.
Touch Save.
Changing Reduce/Enlarge Presets
1.
2.
3.
4.
5.
118
Touch Reduce/Enlarge Presets.
To change a proportional preset, touch Proportional %, touch the desired preset between 1–10, then
type the percentage using the touch-screen keypad.
To change a preset that uses an independent percentage for the width and length of the image,
touch Independent X-Y%.
Touch the X and Y for the preset you want to change, then type the scale percentage using the
touch-screen keypad.
Touch Save.
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Scanning
7
This chapter includes:
Scanning to a Folder on the Printer ........................................................................................................................... 120
Scanning to an Email Address ...................................................................................................................................... 124
Workflow Scanning ........................................................................................................................................................... 125
Scan to USB .......................................................................................................................................................................... 136
Scanning to a User Home Folder................................................................................................................................. 137
Configuring the Printer for the Xerox Scan Utility ............................................................................................... 138
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Scanning
Scanning to a Folder on the Printer
The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the
printer hard drive. These files can then be retrieved through CentreWare Internet Services. This feature
provides network scanning capability without the need to configure a separate server and is supported in
Workflow Scanning.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC75xxdocs.
Enabling or Disabling Scan to Mailbox
1.
2.
3.
In CentreWare Internet Services, click Properties > Services.
Click Scan to Mailbox > Enablement.
Select Enable Scan to Mailbox.
Note: Once you enable Scan to Mailbox, any mailboxes created display in Workflow Scanning.
4.
5.
To enable mailboxes to display on the Scan tab in CentreWare Internet Services, select On Scan tab,
view Mailboxes by default.
Click Apply to save the new settings or Undo to retain the previous settings.
Setting Scan Policies
Scan policies allow you to manage how users are allowed to scan files, create folders, and assign
passwords to their folders on the printer.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Scan to Mailbox > Scan Policies.
3. Under Scan Policies, select or clear:
Allow scanning to Default Public Folder: Enable this option to allow users to scan files to the
Default Public Folder without requiring a password.
Require per job password for public folders: Enable this option to require users to type a
password for every job they scan to the public folder.
Allow additional folders to be created: Enable this option to allow users to create additional
public or private folders on the printer. If Require password when creating additional folders is
disabled, assigning a password to the folder is optional and creates a public folder. If Allow
additional folders to be created is disabled, the Create Folder button does not display on the
Scan tab.
Require password when creating additional folders: Enable this option to require users to type
a new password every time they create a new folder. This feature only allows users to create
private folders.
Prompt for password when scanning to private folder: Enable this option to require users to
type the password at the control panel every time they scan a job to that private folder.
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4.
Allow access to job log data file: Enable this option to allow users to print a job log containing
details for any scanned image. Third-party applications can be used to search, file, and
distribute jobs based on job log information.
Click Apply.
Managing Folders and Scanned Files
Creating and Editing a Folder
By default, all users are allowed to scan to the Default Public Folder. If this option has been enabled in
Scan Policies, users can create and edit additional folders.
To create a folder:
1. In CentreWare Internet Services, click Scan.
2. Under Display, select Mailboxes.
3. Under Scan to Mailbox, click Create Folder.
4. Type a name for the folder.
5. If necessary, type a password, then retype the password again to verify.
6. Click Apply.
To change the folder password, click Modify Folder.
To edit the default scan settings for the folder, click Personalize Settings. Click Edit to edit the scan
settings. For more information, see the CentreWare Internet Services Help.
Deleting Scanned Files
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In CentreWare Internet Services, click Properties > Services.
Click Scan to Mailbox > Files.
To immediately remove files from the server, select an option:
Delete all files now to delete all files on the server.
Delete all files older than to delete files older than a specified number of days. Type how many
days old files must be for deletion.
Click Delete Files.
Under Schedule Clean Up of Folder Files, specify the files that you want to delete. Type how many
days old files must be for deletion.
Next to Cleanup time, select:
Hourly to have files deleted at the beginning of every hour.
Daily and specify the time of day for the delete process to run.
Click Apply.
Deleting Scan Folders
You can modify or delete scan folders from two locations in CentreWare Internet Services. Deleting
folders from either location deletes them from the printer.
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To delete folders from the Properties tab:
1. In CentreWare Internet Services, click Properties > Services.
2. Click Scan to Mailbox.
3. Select the folder to delete, then click Modify Folder.
4. Under Remove folder from device, click Delete Folder.
To delete folders from the Scan tab:
1. In CentreWare Internet Services, click Scan.
2. Under Display, click Mailboxes, then select the folder you want to delete. If the folder is private, type
the password.
3. Select the folder to delete, then click Modify Folder.
4. Under Remove folder from device, click Delete Folder.
Managing Folder Passwords
You can modify folder passwords from two locations in CentreWare Internet Services. Modifying
passwords from either location changes them on the printer.
To modify folder passwords from the Properties tab:
1. In CentreWare Internet Services, click Properties > Services.
2. Click Scan to Mailbox > Folders.
3. Under Created Folder Operations, select the folder from the menu.
4. Under Created Folder Operations, type a new password for Change Folder Password.
5. Retype the password for Confirm Folder Password, then click Save Password.
To modify folder passwords from the Scan tab:
1. In CentreWare Internet Services, click Scan.
2. Select Mailboxes, then select the folder you want to modify.
3. Click Modify Folder.
4. Under Folder Operations, type a new password for Change Folder Password.
5. Retype the password for Confirm Folder Password, then click Save Password.
Monitoring Capacity
Capacity is the total space available for all mailboxes.
Note: If the available space is less than 100 MB or the current percentage used is above 99%, your
system requires cleanup to remove old, unneeded mailboxes and files.
To view the current capacity usage:
1. In CentreWare Internet Services, click Properties > Services.
2. Click Scan to Mailbox > Capacity.
Capacity: The total amount of space available on the printer for scanned images.
Used: The space currently used to hold scanned images.
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Available: The space left for scanned images.
Percentage Used: The amount of space used by scanned images as a percentage of the total
space.
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Scanning to an Email Address
The email feature allows you to scan a document and send it to an email address as an attachment.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC75xxdocs.
Before you begin:
Configure SMTP settings. Note the IP Address or host name of your SMTP server. For details, see
Configure SMTP Server Settings on page 44.
Create an email account for the printer. The printer uses this address as the default text in the From:
field of the email.
Editing Default Scan Settings
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In CentreWare Internet Services, click Properties > Services.
Click Email > Defaults.
Next to Scan to Email, click Edit.
Note: You can change default email message options, scan options, file format options, and others.
For details, click the Help link in CentreWare Internet Services.
Managing the Email Address Book
To manage the email address book, see Internet Fax and Email Address Book on page 179.
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Workflow Scanning
Workflow Scanning allows you to scan an original document, distribute, and archive the scanned image
file. The Workflow Scanning feature simplifies the task of scanning many multi-page documents and
saving the scanned image files in one or more file locations.
To specify how and where scanned images are stored, create a template. You can create, manage, and
store multiple templates in a template pool repository on a network server. Xerox® software, such as
SMARTsend and ScanFlowStore, is designed to help you create and manage Workflow Scanning
templates.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC75xxdocs.
Before you begin:
Ensure that Secure HTTP (SSL) is enabled.
Ensure that a certificate is installed on the printer.
Configuring Workflow Scanning
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In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > Scanning Web Services.
Next to Scan Template Management, click Settings.
The HTTP page opens.
On the HTTP page, enable Scan Template Management.
Click Save to apply the new settings or Undo to retain the previous settings.
Configuring File Repository Settings
A file repository is a network location where scanned images are stored. Configure the file repository
settings before you create a template.
Your printer supports the following transfer protocols:
FTP
SFTP
NetWare NCP
SMB
HTTP/HTTPS
Note: HTTP/HTTPS scans to a Web server using a CGI script.
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FTP or SFTP
Before you begin:
Ensure that FTP or SFTP services are running on the server or computer being used to store scanned
image files. Note the IP address or host name.
Create a user account and password with read and write access for the printer to use to access the
repository folder. Note the user name and password.
Create a folder within the FTP or SFTP root. Note the directory path, user name, and password. This
folder is your file repository.
Test the connection. Log in to the file repository from a computer with the user name and password.
Create a folder in the directory, then delete it. If you cannot create and delete the folder, check the
user account access rights.
To configure file repository settings for FTP or SFTP:
1. In CentreWare Internet Services, click Properties > Services.
2. Click Workflow Scanning > File Repository Setup.
3. Click Add New.
4. In the Friendly Name field, type a name for the repository.
5. From the Default Repository Protocol drop-down menu, select FTP or SFTP.
6. Select the address type. Options for FTP include IPv4, IPv6, or Host Name. Options for SFTP include
IPv4, or Host Name.
7. Type the appropriately formatted address and port number in the Default Repository Server field for
the FTP or SFTP location.
8. In the Default Repository Document Path field, type the directory path of the folder beginning at the
root of FTP or SFTP services. For example: /directoryname/foldername.
9. Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
10. Click Save to apply the new settings or Undo to retain the previous settings.
NetWare
Before you begin:
Enable and configure NetWare protocol settings. For details, see NetWare on page 25.
On the NetWare server, create a folder. This folder is your file repository. Note the server name,
server volume, directory path, the NDS Context and Tree, if applicable.
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Create a user account and password with read and write access for the printer to use to access the
repository folder. Note the user name and password.
Test the connection. Log in to the file repository from a computer with the user name and password.
Create a folder in the directory, then delete it. If you cannot create and delete the folder, check the
user account access rights.
To configure file repository settings for NetWare:
1. In CentreWare Internet Services, click Properties > Services.
2. Click Workflow Scanning > File Repository Setup.
3. Click Add New.
4. Type a name for the repository in the Friendly Name field.
5. Select NetWare from the Default Repository Protocol drop-down menu.
6. Type the server name in the Default Repository Server field.
7. Type the server volume in the Server Volume field.
8. For NetWare 4.x, 5.x, 6x, and IPX only, type the tree and context in the NDS Tree and NDS Context
fields.
9. In the Default Repository Document Path field, type the directory path of the folder.
10. Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
11. Type the Login Name and Password if the system directly accesses the file server.
12. Click Save to apply the new settings or Undo to retain the previous settings.
SMB
Before you begin:
Ensure that SMB services are running on the server or computer where you want to store scanned
image files. Note the IP address or host name.
On the SMB server, create a shared folder. This folder is your file repository. Note the directory path,
Share Name of the folder, and the Computer Name or Server Name.
Create a user account and password with read and write access for the printer to use to access the
repository folder. Note the user name and password.
Test the connection by logging in to the file repository from a computer with the user name and
password. Create a new folder in the directory, then delete it. If you cannot do this test, check the
user account access rights.
To configure file repository settings for SMB:
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In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > File Repository Setup.
Click Add New.
Type a name for the repository in the Friendly Name field.
Select SMB from the Default Repository Protocol drop-down menu.
Select the address type. Options are IPv4 or Host Name.
Type the appropriately formatted address and port number in the Default Repository Server field for
the server where the file repository is located. The default port number is 139.
8. Type the share name in the Share field.
9. In the Default Repository Document Path field, type the directory path of the folder starting at the
root of the shared folder. For example, If you have a folder named scans in the shared folder, type
\scans.
10. Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
11. Type the Login Name and Password if the system directly accesses the file server.
12. Click Save to apply the new settings or Undo to retain the previous settings.
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HTTP/HTTPS
Before you begin:
Enable HTTP or Secure HTTP (SSL). Ensure that a certificate is installed on the printer if you are using
SSL.
Configure your Web server, and ensure that HTTP/HTTPS services are running. POST requests and
scanned data are sent to the server and processed by a CGI script. Note the IP address or host name
of the Web server.
Create a user account and password for the printer on the Web server. Note the user name and
password.
Create a /home directory for the printer.
Create a /bin directory in the home directory.
Copy an executable CGI script into the /bin directory. You can create your own script, or
download a sample script. For details, see CGI Scripts on page 129. Note the path to the script.
The script can be defined with script_name.extension or by path/script_name.extension.
Create a folder with read and write permissions on the Web server, or alternate server. Note the
directory path, user name, and password. This folder is your file repository.
Test the connection by logging in to the home directory of the printer on the Web server. Send a
POST request and file to the Web server. Check to see if the file is in the repository.
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CGI Scripts
A CGI (Common Gateway Interface) script is a program on a Web server that is executed when the server
receives a request from a browser. A CGI script is required to allow files to be transferred to your HTTP
server from your printer.
When a document is scanned, the printer logs in to the Web server, sends a POST request along with the
scanned file, then logs out. The CGI script handles the remaining details of file transfer.
To download a sample CGI script:
1. In CentreWare Internet Services, click Properties > Services.
2. Click Workflow Scanning > File Repository Setup.
3. Click Add New.
4. Select HTTP or HTTPS from the Protocol menu.
5. Under Script path and filename, click Get Example Scripts.
6. Select a script language supported by your Web server. Right-click and save the appropriate .zip or
.tgz file to your computer.
7. Extract the downloaded file to the root of the Web services home directory.
Configuring File Repository Settings for HTTP/HTTPS
In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > File Repository Setup.
Click Add New.
Type a name for the repository in the Friendly Name field.
Select HTTP or HTTPS from the Default Repository Protocol drop-down menu.
Select the address type. Options include IPv4, IPv6, or Host Name.
Type the appropriately formatted address and port number for the HTTP or HTTPS server.
For HTTPS, click View Trusted SSL Certificates to verify that a digital certificate is installed on the
printer.
9. To validate the SSL certificate used for HTTPS, select Validate Repository SSL Certificate.
10. In the Script path and filename field, type the path to the CGI script starting at the root. For
example: /directoryname/foldername. Click Get Example Scripts to download working example
scripts.
11. Type the path to the location of the scan folder in Default Repository Document Path. For Web
server directories, type the path starting at root. For example: \\directoryname\foldername.
12. Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
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System: The printer uses the information provided in the Login Name and Password fields to
access the server.
13. Type the Login Name and Password if the system directly accesses the file server.
14. Click Save to apply the new settings or Undo to retain the previous settings.
Configuring the Default Template
Before you can use the Workflow scanning feature, create and edit a template. A template contains scan
settings, and at least one destination for the scanned image files.
Configure the default template before you create a template. After the default template is configured, all
new templates created inherit the default template settings and can then be edited as required.
The default template cannot be deleted.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Workflow Scanning > Default Template.
3. Under Destination Services, select:
File to add File Destinations.
Fax to add Fax Destinations.
4. Add File Destinations, Fax Destinations, Document Management Fields, and configure other
scanning options.
Adding a File Destination
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Under File Destinations, click Add.
Select the required Filing Policy from the drop-down menu.
Click Apply to save the new settings or Cancel to return to the previous screen.
Adding a Fax Destination
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Under Fax Destinations, click Add.
Type a fax number in the Add Fax Number field and click Add.
Under Delivery, select Delayed Send and type a time if you want to send the fax at a specific time.
Click Apply to save the new settings or Cancel to return to the previous screen.
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Adding Document Management Fields
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Under Document Management Fields, click Add.
Type a name for Field Name using up to 128 characters. The Field Name text is not shown at the
control panel. Third-party software uses the name to access the Document Management
information. This field is required.
To allow users to modify the Field Label field, select Editable next to User Editable. The Field Label
identifies the purpose of this field to the user. Select Not Editable to prevent users from changing
the value. The field does not appear on the control panel, and the text typed for the Default Value
field is used.
If you selected Not Editable, type a Default Value. The Default Value is optional if you selected
Editable.
Select Require User Input to prompt the user to type data for this document management field
before scanning.
Select Mask User Input to prevent typed input from appearing at the control panel. Select Record
User Input in Job Log to write any masked data to the Job Log file. Consider data security issues
before selecting this option.
Validate Data Before Scanning options can be available if validation servers are configured for the
printer.
Click Apply to save the new settings or Cancel to return to the previous screen.
Configuring Other Default Template Scanning Options
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Click Edit to edit the following settings. For details, see the CentreWare Internet Services Help.
Workflow Scanning
Advanced Settings
Layout Adjustment
Filing Options
Filename Extension
Report Options
Workflow Scanning Image Settings
Compression Capability
To restore the Default Template to its original settings, click Apply Factory Default Settings. This
action deletes any custom settings applied to the Default Template.
Configuring a Template to Create a Password-Protected PDF
You can edit a template to create an encrypted PDF file, and require users to protect the scanned PDF file
with a password. When a user selects the scan template at the control panel, the printer prompts the user
to create a password, or accept a default password. The password is required to open the PDF file.
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Edit the Default Template on the Default Template page, or create a template on the Scan tab.
Add file destinations and edit settings as needed.
Under Document Management Fields, click Add.
Next to Field Name, type xrx_pdf_pswd.
Next to User Editable, select Not Editable to set the password, or select Editable to allow users to
create a password.
6. If you selected Not Editable, type the password in the Default Value field.
7. If you selected Editable, do the following, if necessary:
a. Type a password in the Default Value field to suggest a default password.
b. Type text in the Field Label field to prompt users to enter a password. For example, type Please
type a password to protect your PDF file.
c. Select Require User Input to require users to provide a password.
d. Select Mask User Input to hide characters that a user types at the control panel. If you do not
select this option, the printer saves the password in the Job Log. To disable the Job Log, see
below.
e. If you do not want the PDF password to appear in the Job Log, which can compromise security,
ensure that the Record User Input to Job Log check box is cleared.
8. Click Apply.
9. Under Filing options, click Edit.
10. Next to File Format, select PDF.
Note: Do not select PDF/A. If you select PDF/A, a password-protected PDF is not created.
11. Click Apply.
12. If you allowed users to create a password, but did not select Mask User Input, disable the Job Log.
Under Report Options, click Edit, then next to the Job Log, clear the Enabled check box.
13. Click Apply.
Configuring Workflow Scanning General Settings
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In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > General.
Under Confirmation Sheet, select when you want a confirmation sheet to print.
A template pool repository can store templates on the network and update the printer list of
available templates. You can type the time you want this update to happen in the Refresh Start Time
field. To update the template list now, click Refresh Template List Now.
If you are using a template pool repository, the printer must access the repository to access the
network templates. Under Login Source, select None to allow the printer to access the repository
without authenticating, or select one of the following:
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
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6.
Prompt if Authenticated User Does Not Match Template Owner: Users are prompted to
authenticate when their credentials do not match the template owner.
Under Job Log, select User Name or Domain if you want these names to display in the Job Log.
If you have added Document Management Fields to a template, the Job Log is filed with
scanned image files.
Click Apply.
See also:
Updating the List of Templates at the Control Panel on page 134
Adding Document Management Fields
Setting Scanned Image File Naming Conventions
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In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > Custom File Naming.
Under File Naming, select one of the following:
Auto: Type a prefix for the scanned image file name.
Custom Naming: Under Display, select the elements you want to use to build the file name. As
you select display elements, they appear in the Position field. The display elements are:
Date
Time
Job ID
User ID
Custom Text: Type any custom text you that want to appear in the file name. For example,
select the first Custom Text field and type an underscore ( _ ). The underscore displays in
the Position field. You can include up to four Custom Text strings in the file name.
Position: Click an element in the Position field. Use the Up and Down Arrow buttons to
move the element into the correct position for the file name. The file name generated uses
all the elements in the Position field, in order, from top to bottom.
Advanced: Type a string using variables to create the file name. For more information, see the
CentreWare Internet Services Help.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Template Pool Repository Settings
You can store Workflow Scanning templates on your network in a template pool repository. Workflow
Scanning templates contain details about scan jobs that can be saved and reused for other scan jobs.
If you use a scanning management application, such as SMARTsend or ScanFlowStore, provide
information about the server that hosts the templates on this page.
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In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > Advanced > Template Pool Setup.
Under Settings, select the desired protocol from the menu.
Type the required information for the protocol. Follow the same steps used for setting up a file
repository for the protocol.
Notes:
5.
For details, view the online help in CentreWare Internet Services for the selected protocol.
The format for a directory path for FTP is /directory/directory, while the format for a
directory path for SMB is \directory\directory.
Click Apply to save the new settings or Undo to retain the previous settings.
Click Default All to reset settings to default values.
See also:
FTP on page 33
NetWare on page 25
HTTP on page 52
Updating the List of Templates at the Control Panel
If you are storing templates in a template pool repository, update the list of templates that displays at
the control panel when you change them.
Note: If you are not using a template pool repository, select Update Now to return a partial list of
templates. This option does not update workstation-based templates created using the Xerox Scan
Utility (XSU).
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Press the Services Home button on the control panel, then touch the Workflow Scanning icon.
Touch the Advanced Settings tab.
Touch Update Templates.
Touch Update Now and touch Confirm.
Setting Template Display Settings for the Control Panel
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In CentreWare Internet Services, click Properties > Services.
Click Workflow Scanning > Display Settings.
To specify the template that appears at the top of the list, under Templates, select the template and
click Update.
To prevent users from using the Default Workflow Scanning template, under Default Template
Display, select Hide Default Template in the Templates list.
To require users to select a template before they press the Start button, under Template Selection,
select User must select template before pressing Start button.
Click Apply to save the new settings or Undo to retain the previous settings.
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Configuring a Validation Server
Scan metadata entered at the printer control panel can be verified against a list of valid values by a
validation server.
1. In CentreWare Internet Services, click Properties > Services.
2. Click Workflow Scanning > Validation Servers.
3. Click Add.
4. Select HTTP or HTTPS.
5. Under Protocol, select the address type. Options are IPv4, IPv6, or Host Name.
6. Type the appropriately formatted address and port number in the IP Address: Port field. The default
port number is 80 for HTTP and 443 for HTTPS.
7. In the Path field, type the path on the server.
Note: The format for a directory path for FTP is /directory/directory, while the format for a directory
path for SMB is \directory\directory.
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Type a Response Timeout between 5–100 seconds.
Click Apply to save the new settings or Cancel to return to the previous screen.
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Scan to USB
You can insert a USB Flash Drive into the printer, scan a document, and store the scanned file on the USB
drive.
Before you begin:
Enable USB ports. For details, see USB Port Security on page 99.
Enabling Scan to USB
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In CentreWare Internet Services, click Properties > Services.
Click Scan to USB > General.
Under Enablement, select Enabled.
Click Apply to save the new settings or Undo to retain the previous settings.
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Scanning to a User Home Folder
Use the Scan to Home feature to scan to their home folder, as defined in your LDAP directory, or to a
shared network folder.
Configuring Scan to Home
In CentreWare Internet Services, click Properties > Services.
Click Scan to Home > General.
Under Status, click Enabled.
Type a Friendly Name using up to 127 characters. This name is the default description of the
template that appears for users when scanning at the control panel.
5. Type a Template Name using up to 127 characters. This name is the default name that appears for
users when scanning at the control panel. If you leave this field blank, the template default name is
@S2HOME.
6. To scan to the home folder defined in an LDAP directory:
a. Select LDAP Query.
b. To check your LDAP mapping settings, click LDAP Mapping for Home Directory.
7. To scan to a shared network folder:
a. Select No LDAP Query.
b. In the Network Home Path field, type the complete network path of the external server where
scanned image files are stored. Example: \\servername\foldername.
8. To create a subdirectory in the network home path, select Automatically create Subdirectory and
type a name in the Subdirectory name field.
9. If your network home path includes folders named according to each user, for example
\\servername\foldername\username, and you want to store scanned images in these folders, select
Append User Name to Path. The user name is the name used when logging in at the control panel.
10. If you want to create individual folders for each user, select Automatically Create User Name
directory if one does not exist. Example: \\servername\foldername\username.
11. Click Apply to save the new settings or Undo to retain the previous settings.
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4.
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Configuring the Printer for the Xerox Scan
Utility
The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and
distribute scanned image files. Before you can scan, create a template in the utility. The template is saved
on the printer. XSU installs when you install scan drivers.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC75xxdocs.
Notes:
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Ensure Secure HTTP (SSL) is enabled, and a certificate is installed on the printer before you
scan using XSU.
Ensure SMB is enabled on your computer. SMB is not enabled by default on Macintosh
computers.
You cannot delete templates created in the XSU from the printer in CentreWare Internet
Services. Templates must be deleted in XSU by the user who created the template.
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8
This chapter includes:
Embedded Fax .................................................................................................................................................................... 140
Server Fax .............................................................................................................................................................................. 149
Internet Fax .......................................................................................................................................................................... 155
LAN Fax .................................................................................................................................................................................. 158
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Embedded Fax
This section includes:
Enabling Embedded Fax ................................................................................................................................................. 140
Configuring Embedded Fax Settings ......................................................................................................................... 140
Setting Fax Defaults ......................................................................................................................................................... 141
Setting Transmission Defaults ..................................................................................................................................... 143
Fax Reports ........................................................................................................................................................................... 144
Fax Forwarding ................................................................................................................................................................... 146
Fax Polling ............................................................................................................................................................................. 147
When you send a fax from the printer control panel, the document is scanned and transmitted to a fax
machine using a dedicated telephone line. To use the embedded fax feature, ensure that your printer has
access to a functioning telephone line and has a telephone number assigned to it.
Note: Not all printer models can send faxes.
Enabling Embedded Fax
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5.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch Fax Setup.
Touch Enable.
Touch Save.
Configuring Embedded Fax Settings
1.
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3.
4.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch Line 1 Setup or Line 2 Setup.
Touch Fax Number, then type the fax number using the touch screen keypad.
Note: Customers in the Czech Republic are advised to contact their Xerox representative to perform
this function.
5.
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Touch Line Name, then type a Line Name for the printer using the touch screen keyboard, and touch
Save.
Under Options, select fax send and receive options:
Send and Receive
Send Only
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Receive Only
If allowed, under Dial Type, select your dialing method. If you have a tone line, select Tone. If you
have a 10-pulse-per-second line, select Pulse. If in doubt, touch Tone.
Notes:
8.
Most countries use Tone dialing.
The Pulse/Tone feature is not available in some countries.
Click Save.
Setting Fax Defaults
Setting Incoming Fax Defaults
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At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch Incoming Fax Defaults to open the Incoming Fax Defaults window.
Enabling Auto Answer Delay
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3.
On the Incoming Fax Defaults window, touch Auto Answer Delay.
Touch the field under Automatic Answer Delay and use the left and right arrows to select a time
between 0–15 seconds for answer delay.
Touch Save.
Enabling Ring Volume
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4.
On the Incoming Fax Defaults screen, touch Ring Volume.
If you want the printer to ring when a fax is received, touch Enabled.
Touch a value for Ring Volume. Options are High, Medium, and Low.
Touch Save.
Enabling or Disabling Junk Fax Prevention
Junk fax prevention disables printing of any faxes sent from fax telephone numbers not stored in the
speed dial directory.
1. On the Incoming Fax Defaults screen, touch Junk Fax Prevention.
2. Select one of the following:
Enabled: Prevents faxes from printing when the fax telephone numbers are not stored in the
speed dial directory.
Disabled: Allows faxes to print when the fax telephone numbers are not stored in the speed dial
directory.
3. Touch Save.
Enabling or Disabling the Secure Fax Feature
To secure fax transmissions, enable the Secure Fax feature. When Secure Fax is enabled, a password is
required before a fax can be printed or deleted.
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On the Incoming Fax Defaults screen, touch Secure Receive Settings.
Under Secure Receive, touch Enable to turn on Secure Receive. The default passcode is 1111. To
change the passcode, touch the code field, then type the new passcode using the touch screen
keypad.
Touch Disable to turn off the Secure Receive feature.
Under Guest Access, touch Enable to allow guest users to turn this feature on or off. This option
appears on the Tools tab, under Device Settings > Fax Secure Receive Enablement. Guest users
cannot change the passcode.
Touch Disable to hide this feature on the Tools tab.
Touch Save.
Selecting Default Paper Settings
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On the Incoming Fax Defaults window, touch Paper Settings.
Touch Automatic to direct the printer to print faxes on the paper size that most closely matches the
attributes of the incoming fax. If the exact paper size is not available, the printer prints to the next
best match and scales the fax to fit if needed.
To specify exact paper attributes for incoming faxes, touch Manual. If the specified paper size is not
available, incoming faxes are held until resources are available.
Touch Save.
Setting Default Output Options
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On the Incoming Fax Defaults screen, touch Default Output Options.
If your printer has a finisher with a stapler, and you want documents stapled, touch Enable under
Staple.
If your printer has a finisher with a hole punch, and you want documents hole punched, touch
Enable under Hole Punch.
To have faxes printed on both sides of the page, touch Enable under 2-Sided.
Touch Save.
Fax Mailboxes
You can store faxes locally in the printer or on a remote fax machine. You can use Remote Polling to print
or access a stored fax. There are 200 available fax mailboxes.
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Editing a Fax Mailbox
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At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch the down arrow to scroll.
Touch Mailbox Setup.
Touch a mailbox in the Mailbox List, then touch Edit.
Touch Mailbox Name, type a name for the mailbox up to 30 characters using the touch-screen
keyboard, then touch Save.
To assign a passcode to the mailbox, touch Mailbox Passcode. Touch the C button to delete the
default values, type a 4-digit passcode using the numeric keypad, then touch Save. Users must type
this passcode when storing faxes to, or printing faxes from the mailbox.
To ensure that the user receives Fax Notifications, touch Enable, then touch Save.
Deleting a Fax Mailbox
1.
2.
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4.
5.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch the down arrow to scroll.
Touch Mailbox Setup.
Touch the assigned mailbox that you want to delete, then touch Delete Mailbox.
CAUTION: Touching Delete Mailbox deletes the mailbox and all documents it contains.
6.
7.
On the Delete Mailbox confirmation screen, touch Confirm to delete the mailbox, or Close to exit.
Touch Close.
Setting Transmission Defaults
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At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch the down arrow to scroll.
Touch Transmission Defaults.
Automatic Redial Setup
1.
2.
On the Transmission Defaults screen, touch Automatic Redial Setup.
Use the arrows to set:
Redial Time Interval: The time interval before the fax system redials after a failed
transmission. Select between 1–25 minutes.
Automatic Redial Attempts: The number of attempts the fax system makes before rejecting
the job. Select between 0–14 attempts.
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Send Header Text
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On the Transmission Defaults screen, touch Send Header Text.
Using the touch-screen keyboard, type up to 30 characters of text to include in the header for the
fax.
To delete any text, touch Clear Text.
Touch Save.
Automatic Resend
1.
2.
3.
4.
On the Transmission Defaults screen, touch Automatic Resend.
Touch the field under Set number of resends and use the arrows to select the number of resends the
printer attempts between 0–5.
Select the condition that prompts the printer to resend jobs automatically. Options are:
Failed pages without a cover page(s)
Whole Job without a cover page
Failed page(s) with a cover page
Whole job with a cover page
Touch Save.
Batch Send
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3.
On the Transmission Defaults screen, touch Batch Send.
To enable Batch Send, touch Enabled.
Touch Save.
Audio Line Monitor
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5.
On the Transmission Defaults screen, touch Audio Line Monitor.
To enable Audio Line Monitor, touch Enable.
Next to Select Line Monitor Volume, touch the desired level. Options are High, Medium, and Low.
Next to Select Line Monitor Duration, touch the Up and Down arrows to select a value between 1–25
seconds that the printer monitors the line.
Touch Save.
Fax Reports
You can configure three different reports:
Activity Report
Confirmation Report
Broadcast and Multipoll Report
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Setting Up Fax Reports
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch Setup Fax Reports. Touch the arrows to scroll if necessary.
Touch Activity Report, then touch an option:
Auto Print to always print an activity report.
Off to never print an activity report.
5. Touch Save.
6. Touch Confirmation Report, then touch an option:
Always Print prints a confirmation report every time.
Off never prints a confirmation report.
Print On Error prints a confirmation report only when a fax transmission error occurs.
7. Touch Print Options to specify thumbnail image printing options:
Touch Reduced Image to print a smaller thumbnail image of the first page of the fax on
the confirmation report.
Touch Cropped Image to print a larger thumbnail image of the first page of the fax on the
confirmation report.
Touch No Image if you do not want to print a thumbnail image of the first page of the fax
on the confirmation report.
8. Touch Save to save and exit the Print Options screen.
9. Touch Save.
10. Touch Broadcast & Multipoll Report, then touch one of the following options:
Always Print prints a confirmation report every time.
Off never prints a confirmation report.
Print On Error prints a confirmation report only when a fax transmission error occurs.
11. Touch Save.
1.
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4.
Printing a Fax Report
You can print the following fax reports from the printer control panel:
Activity Report
Protocol Report
Dial Directory Report
Group Directory Report
Options Report
Pending Jobs Report
To print a fax report:
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At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch Print Fax Reports, then touch the arrows to scroll if needed.
Touch the desired report, then touch Print Now.
Touch Close, then log out.
Deleting Sent Fax Jobs from Memory
1.
2.
3.
4.
At the printer control panel, press the Job Status button.
Touch the down arrow, then touch Scan Jobs and Fax Sent Jobs.
Touch the pending fax in the list.
Touch Delete.
Fax Forwarding
You can configure the printer to forward incoming faxes to email or file destinations by creating a Fax
Forward Rule.
Creating a Fax Forward Rule
In CentreWare Internet Services, click Properties > Services.
Click Embedded Fax > Fax Forward.
Next to a Rule Name, click Edit.
To base the new rule on an existing rule, next to Based on Rule, select a rule from the menu.
Next to Rule Name, type a name for the rule.
Select a File Format Type from the menu.
Next to Print Local Copy, select Always to print all incoming faxes. Select On Error Only to print a
copy only if the forwarded fax transmission fails.
8. To forward to an email address, select the check box next to Email. The Forward to Email fields
activate.
9. To forward to a file location, select the check box next to SMB Protocol. The Forward to File
Destination activates.
10. Click Save.
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7.
Adding an Email Address to a Fax Forward Rule
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Type the email addresses of the recipients in the Address fields.
Type the following information:
From Address
From Name
Subject
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The default Attachment Name is Fax. To customize the name of the attachment, click Customize.
a. Under Display, select the check boxes next to Date or Time to add the date or time to the file
name.
b. Under Position, select an item, and click the arrows to arrange the items as you want them to
appear in the file name.
c. Click Save to apply the new settings or Cancel to return to the previous screen.
Type the following information:
Message: This text is included in the body of the email. The default text alerts the recipient that
a forwarded fax document is attached to the email.
Signature: This text is included in the body of the email after the Message.
Click Save.
Adding a File Destination to a Fax Forward Rule
1.
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6.
Select IPv4 Address or Host Name, and type the address or host name.
Type the following information:
Share
Document Path
Login Name
Password
Retype Password
To update an existing password, select the check box next to Select to save the new password.
The default File Name is Doc. To customize the name of the file, click Customize.
a. Under Display, select the check boxes next to Date or Time to add the date or time to the file
name.
b. Under Position, select an item, and click the arrows to arrange the items as you want them to
appear in the file name.
c. Click Save to apply the new settings or Cancel to return to the previous screen.
To send an email confirmation when file transfer is complete, select Email Notification (without
Attachment), and type the email address in the Notification Address field.
Click Save.
Fax Polling
Fax Polling allows you to store a fax document on the printer and make it available for other fax
machines to poll. You can also retrieve faxes stored on other fax machines.
Note: Both printers must have the Fax Polling feature.
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Defining Mailbox and Polling Policies
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At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch the down arrow to scroll.
Touch Mailbox & Polling Policies.
Select an option for retaining Received Documents:
Touch Delete On Print to delete the file immediately after printing.
Touch Keep 1-72 hours, then touch the number of hours between 1–72 to retain the files before
deleting them.
Touch Keep Forever to keep files on the printer until you manually delete them.
Touch Stored Documents.
Touch Delete On Poll to delete the file immediately after polling.
Touch Keep 1-72 hours, then touch the number of hours between 1–72 to retain polled
documents before deleting them.
Touch Keep Forever to keep polled files on the printer until you manually delete them.
Note: The Keep Forever option is memory intensive and requires you to manually delete files to maintain
printer performance. If you are unsure, select Keep 1-72 hours, then select 24 hours.
For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC75xxdocs.
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Server Fax
Server Fax allows you to send a fax over a network to a fax server. The fax server then sends the fax to a
fax machine over a phone line.
Before you can send a server fax, configure a fax filing repository, or filing location. The fax server
retrieves the documents from the filing location and transmits them over the telephone network. You can
also print a transmission report.
Note: Not all printer models support this feature.
Configuring a Server Fax Filing Repository
Before you can send a server fax, configure fax repository settings. Once configured, the printer transfers
faxed images to the repository. The fax server then sends the fax to its destination over the phone line.
You can set up a repository that uses one of the following protocols:
FTP
SFTP
SMB
HTTP/HTTPS: A Web server using a CGI script.
SMTP: A mail server.
NetWare
Configuring a Fax Repository Using FTP or SFTP
Before you begin:
Ensure that FTP or SFTP services are running on the server or computer where images faxed by the
printer are stored. Note the IP address or host name.
Create a user account and password for the printer. When the Server Fax feature is used, the printer
logs in using the account, transfers the file to the server or computer and logs out. Note the user
account and password.
Create a directory within the FTP or SFTP root to be used as a fax repository. Note the directory path.
To configure fax repository settings using FTP or SFTP:
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In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Fax Repository Setup.
Click Add New.
In the Friendly Name field, type a name for the repository.
From the Default Repository Protocol drop-down menu, select FTP or SFTP.
Select the address type. Options for FTP include IPv4, IPv6, or Host Name. Options for SFTP include
IPv4, or Host Name.
7. Type the appropriately formatted address and port number in the Default Repository Server field for
the FTP or SFTP location.
8. In the Default Repository Document Path field, type the directory path of the folder beginning at the
root of FTP or SFTP services. For example: /directoryname/foldername.
9. Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
10. Click Save to apply the new settings or Undo to retain the previous settings.
1.
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3.
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5.
6.
Configuring a Fax Repository Using SMB
Before you begin:
Create a shared folder to be used as a fax repository. Note the Share Name of the folder and the
Computer Name or Server Name.
Create a user account and password for the printer with full access rights to the fax repository. Note
the user account and password.
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In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Fax Repository Setup.
Click Add New.
Type a name for the repository in the Friendly Name field.
Select SMB from the Default Repository Protocol drop-down menu.
Select the address type. Options are IPv4 or Host Name.
Type the appropriately formatted address and port number in the Default Repository Server field for
the server where the file repository is located. The default port number is 139.
8. Type the share name in the Share field.
9. In the Default Repository Document Path field, type the directory path of the folder starting at the
root of the shared folder. For example, If you have a folder named scans in the shared folder, type
\scans.
10. Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
11. Type the Login Name and Password if the system directly accesses the file server.
12. Click Save to apply the new settings or Undo to retain the previous settings.
1.
2.
3.
4.
5.
6.
7.
Configuring a Fax Repository Using HTTP/HTTPS
Before you begin:
Ensure that Web services are installed on the server where you want to store scanned images.
Examples of Web servers include: Microsoft Internet Information Services (IIS) and Apache. Note
the IP address or host name of the server.
For HTTPS, ensure that your Web server is installed with a secure certificate.
Create a user account and password for the printer. When a document is scanned, the printer logs in
using the account, transfers the file to the server or workstation and logs out. Note the user account
and password details.
Create a directory on the HTTP/HTTPS server to be used as a scan filing location (repository). Note
the directory path.
Note any script that is required to be run.
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In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Fax Repository Setup.
Click Add New.
Type a name for the repository in the Friendly Name field.
Select HTTP or HTTPS from the Default Repository Protocol drop-down menu.
Select the address type. Options include IPv4, IPv6, or Host Name.
Type the appropriately formatted address and port number for the HTTP or HTTPS server.
For HTTPS, click View Trusted SSL Certificates to verify that a digital certificate is installed on the
printer.
To validate the SSL certificate used for HTTPS, select Validate Repository SSL Certificate.
In the Script path and filename field, type the path to the CGI script starting at the root. For
example: /directoryname/foldername. Click Get Example Scripts to download working example
scripts.
Type the path to the location of the scan folder in Default Repository Document Path. For Web
server directories, type the path starting at root. For example: \\directoryname\foldername.
Under Default Repository Login Credentials, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
Type the Login Name and Password if the system directly accesses the file server.
Click Save to apply the new settings or Undo to retain the previous settings.
Configuring a Fax Repository Using SMTP
1.
2.
3.
4.
5.
6.
7.
In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Fax Repository Setup.
Select SMTP from the Protocol menu.
Type the domain name of your SMTP server in the Domain Name field.
In the Default "From:" Address field, type the address you want to display automatically on the fax.
To enable email security, select Enable.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring a Fax Repository Using Netware
Before you begin:
Enable and configure Netware settings. For details, see NetWare on page 25.
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2.
3.
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5.
6.
7.
In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Fax Repository Setup.
Select NetWare from the Protocol menu.
Type the Repository Server, Server Volume, NDS Tree, NDS Context, and Document Path in the
provided fields.
Under Login Credentials to Access the Destination, select one of the following:
Authenticated User and Domain: The printer uses the domain name, user name, and password
of the authenticated users to access the server.
Authenticated User: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
System: The printer uses the information provided in the Login Name and Password fields to
access the server.
Type the Login Name and Password if the system directly accesses the file server.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Server Fax General Settings
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Defaults.
Under General, click Edit.
Select the User Name and Domain fields if you want these to display on the Job Log. The Job Log is
filed in the fax repository with the fax job.
To print a Confirmation Sheet after every Server Fax job, select On from the menu. The Confirmation
Sheet specifies the success or failure of the Server Fax job. If the fax is successful, the location of the
document on the fax server is also specified.
Click Save to apply the new settings or Undo to retain the previous settings.
Configuring Server Fax Settings
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Defaults.
Under Server Fax, click Edit.
Set the desired parameters.
Click Apply to save the new settings or Undo to retain the previous settings.
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Configuring Server Fax Image Quality Settings
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2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Defaults.
Under Image Quality, click Edit.
Set the desired parameters.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Fax Settings Layout Adjustment
1.
2.
3.
Under Layout Adjustment, click Edit.
Set the desired parameters.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Server Fax Filing Options
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In CentreWare Internet Services, click Properties > Services.
Click Server Fax > Defaults.
Under Filing Options, click Edit.
Under Delay Start, click Specific Time to adjust the delay start setting.
Click Apply to save the new settings or Undo to retain the previous settings.
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Internet Fax
Internet Fax allows you to scan documents at the control panel, send them to destination email
addresses, or receive and print emails with attachments. You can also print a transmission report. A
telephone line connection is not required.
Configuring Default Internet Fax Settings
Before you begin:
Create an email address for the printer if you want it to receive Internet faxes.
Configure POP3 settings. For details, see POP3 on page 54.
Note: Enter a domain name before you enable Internet Fax.
Configuring Internet Fax General Settings
In CentreWare Internet Services, click Properties > Services.
Click Internet Fax > Defaults.
Under General, click Edit.
To have the printer print a report automatically after every 50 Internet Fax jobs, select Enable next
to Activity Report.
5. Next to Delivery Confirmation Timeout, type the maximum number of hours between 0–72 that the
printer attempts to confirm an Internet Fax job before the confirmation fails.
6. Type the subject text that you want to display in the Subject field of the email.
7. Type any text that you want to display as the first paragraph in the Message Body.
8. Select optional information fields to display in the body of the fax. Options include:
User information such as User Name and Email Address.
Attachment information, such as Number of Images attached and Attachment File Type.
Information about the printer, such as Device Name, Device Location, and other details.
9. In the Signature field, type any additional information that you would like included on any fax sent
from the printer.
10. Next to Confirmation Sheet, select when you want a confirmation page to print. Select On, Off, or
Errors Only from the menu.
11. Click Save to apply the new settings or Undo to retain the previous settings.
1.
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3.
4.
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Configuring Internet Fax Advanced Settings
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Services.
Click Internet Fax > Defaults.
Under Advanced Settings, click Edit.
Set the desired parameters.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Internet Fax Layout Adjustment
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Services.
Click Internet Fax > Defaults.
Under Layout Adjustment, click Edit.
Set the desired parameters.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Internet Fax Filing Options
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > Services.
Click Internet Fax > Defaults.
Under Filing Options, click Edit.
Select the desired file format. Options are Multi-Page TIFF, PDF images, or PDF/A images.
To print a report listing the delivery status for each recipient of the Internet Fax, select Print Report
next to Acknowledgment Report.
Click Apply to save the new settings or Undo to retain the previous settings.
Configuring Internet Fax Image Settings
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6.
7.
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In CentreWare Internet Services, click Properties > Services.
Click Internet Fax > Defaults.
Under PDF & PDF/A Settings, select Optimized for Fast Web Viewing to optimize the structure of
PDF and PDF/A files for faster Web viewing.
Under Searchable PDF & PDF/A Default, select Searchable to create searchable PDF documents.
Specify the language or select Use Language Displayed on the Device User Interface.
Select Enabled (Flate Compression) to enable text compression.
Click Apply to save the new settings or Undo to retain the previous settings.
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Configuring Internet Fax Receive Settings
1.
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4.
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6.
7.
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In CentreWare Internet Services, click Properties > Services.
Click Internet Fax > Internet Receive Settings.
Under Filter Options, select Accept Email with no attachment to filter out attachments.
Under Accept the following attachments, select what types of attachments are received.
Under Finishing Options, select the desired setting from the drop-down menu for Stapling and
2-Sided Printing.
Under Receipt Options, select Send Confirmation reply when requested (allow device to send
MDN) to send a Mail Delivery Notification (MDN) email to the requestor when the fax job
completes.
To print a cover sheet with the requestor email message before printing the fax job, select Print
Cover Sheet with incoming Email messages.
Click Apply to save the new settings or Undo to retain the previous settings.
Internet Fax Addresses
You can store Internet Fax email addresses in the internal address book of the printer. You can also
configure the printer to reference a network LDAP directory.
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LAN Fax
Local Area Network (LAN) Fax allows you to send faxes from the print driver on your computer to a fax
machine over a telephone line.
For details about using or configuring LAN Fax, see the driver help.
Note: Not all printer models support this feature.
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9
This chapter includes:
Xerox Standard Accounting........................................................................................................................................... 160
Network Accounting ......................................................................................................................................................... 164
Enabling Accounting in Print Drivers ......................................................................................................................... 166
Displaying Your Company Logo on the Blocking Screen .................................................................................. 167
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Xerox Standard Accounting
Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You
can set limits to restrict the total number of jobs by type that a user can produce. You can then generate
reports listing usage data for individual users and groups.
When XSA is enabled, users must log in to the printer before accessing services. They must also provide
their account details in the print driver before printing documents from a computer.
Notes:
If XSA is enabled, you cannot enable other accounting modes.
Install drivers and enable accounting in the drivers for all user computers.
You can create a maximum of:
2499 unique XSA user IDs
500 General Accounts
499 Group Accounts
All user IDs must be assigned to one or more group accounts. XSA settings and account data are stored in
the printer. Xerox recommends that you use the Cloning feature to back up settings. If XSA settings are
lost or deleted, you can restore them using the cloning backup file. For details, see Cloning on page 178,
on page 178.
Enabling Xerox® Standard Accounting
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting.
Click Enablement.
Select an option:
Enable tracking for all services: The printer tracks Copies, Prints, Scans, and Faxes.
Enable color tracking only: The printer tracks color Copies and Prints.
Custom: Allows you to enable tracking for specific services.
If you selected Custom, select Enabled or Color Tracking Only next to the services you want to track.
Click Save.
General and Group Accounts
You can create a group account to track and limit the number of copies, prints, scans, and faxes for a
group of users. The number of copies, prints, scans, and faxes of each user are tracked against the user
account and the group account. You can limit the usage for each user.
You can create a general account to track the total usage for a group of users. The number of copies,
prints, scans, and faxes of each user are not tracked against the user account. The usage is only tracked
against the general account. You cannot specify usage limits for a general account.
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If a user is associated with a group account and a general account, they can access the printer using the
accounting code for either account. Individual copies, prints, scans, and faxes, are tracked against the
user and group accounts if the user accesses the printer using the group account. If the user accesses the
printer using a general account, the usage is only tracked against the general account and not the user
account.
Creating an Account
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting.
Click Accounts.
Click the Group Accounts tab or the General Accounts tab.
Type a unique Account ID number and a unique Account Name for the new group.
Click Add Account.
Editing, Viewing, or Deleting an Account
1.
2.
3.
4.
On the Accounts page, click Group Accounts or General Accounts.
To edit the account name, or assign users to an account, under Actions, click Edit.
a. To assign users to the account, select the check box next to a user ID.
b. To edit the Account Name, type a new name under Account Name.
c. Click Save.
To view usage details for an account, under Actions, click View Usage.
To delete an account, in the table at the bottom of the page, select the check box next to the
account and click Delete Selected.
Adding a New User and Setting Usage Limits
1.
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3.
4.
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6.
In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting.
Click Users & Limits.
Click Add New User.
Type a Friendly Name for the user. This name is associated with the user in the User Information
Database.
Type a unique User ID for the new user. The user types this name to log in at the control panel.
Under Usage Limits, type the maximum number of impressions or sent images allowed for the user.
The maximum number of impressions or images sent is 16,000,000. Cover sheets and banner pages
count as impressions as do fax acknowledgment reports and scan confirmation reports.
Color Impressions
Prints includes all color print jobs and received Server Fax documents.
Copies includes all color copies.
Black Impressions
Prints includes all black and white print jobs and received Server Fax documents.
Copies includes all black and white copies.
Scanned Images includes documents sent over the network, including network scans, scans to
email, server faxes, and Internet faxes.
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7.
Fax Images
Sent includes faxed documents. The total number of documents is the number of faxed
documents, including cover sheets, multiplied by the number of destinations. Documents
sent using the Server Fax feature are not included.
Black Faxed Impressions includes received fax documents that are printed. Documents
sent using the Server Fax feature are not included.
Click Apply.
Assigning Users to an Account
1.
2.
3.
4.
5.
6.
7.
In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting.
Click Users & Limits.
Select the check box next to the User ID of the user that you want to add to an account.
Under Action, click Access, Limits, & Accounts.
Click the Group Accounts tab or the General Accounts tab.
Select the check box next to the User ID of the user that you want to add to an account.
Click Apply.
Maximum Usage Limits
Once a user reaches their maximum usage limit, they are no longer able to use that feature until the
administrator resets their limit. When they log in to the printer, they are presented with a notification
message that their limit has been reached for that feature.
Any impressions made after a user reaches their limit are subtracted from their limit once it is reset. If the
user limit is reached before a print job is completed, an error report prints notifying the user that their
limit has been reached. The job is deleted from the print queue, and any sheets remaining in the paper
path finishes printing.
Resetting Usage Limits
1.
2.
3.
In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting.
Click Report and Reset.
To reset all usage data to 0, click Reset Usage Data.
CAUTION: If you click Reset Usage Data, all XSA usage data is reset to zero.
4.
5.
Click OK.
To delete all user, group, and general accounts, click Reset to Default.
CAUTION: If you click Reset to Default, all XSA usage data, user, group, and general account records
are permanently deleted from the printer.
6.
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Click OK.
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Printing a Report
You can print a report that lists the number of impressions recorded for each user and each account.
To print a report:
1. In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting.
2. Click Report and Reset.
3. Click Generate Report.
4. Right-click the Right-click to download link and save the .csv file to your computer.
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Network Accounting
Network Accounting allows you to manage printer usage with detailed cost analysis capabilities. Print,
Scan, Fax, and Copy jobs are tracked at the printer and stored in a job log. All jobs require authentication
of User ID and Account ID, which are logged with the job details in the job log. The user is prompted for
accounting information when submitting a job to the printer.
The job log information can be compiled at the accounting server and formatted into reports.
Before you begin:
Install and configure Xerox® certified network accounting software on your network. Refer to the
manufacturer instructions for help.
Test communication between the accounting server and the printer. Open a Web browser, type the
IP Address of the printer in the address bar, then press Enter. The printer CentreWare Internet
Services home page appears.
Install print drivers on all user computers if you want to track print and LAN Fax jobs.
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Enabling and Configuring Network Accounting
1.
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6.
7.
8.
9.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Accounting Settings.
Touch Accounting Mode.
Touch Network Accounting to enable.
To customize the prompt that users see at the control panel, touch Customize Prompts, then select
the required prompt option from the drop-down menu: Display Prompt 1 and 2, Display Prompt 1
Only, Display Prompt 2 Only, Display No Prompts. To set the prompt values:
a. Touch Prompt 1 Label, type an ID between 1–32 characters, then touch Save.
b. Touch Prompt 2 Label, type an ID between 1–32 characters, then touch Save.
c. Touch Prompt 1 Default Value, type an ID between 1–32 characters, then touch Save.
d. Touch Prompt 2 Default Value, type an ID between 1–32 characters, then touch Save.
e. To prevent typed information from being displayed on the control panel, touch Mask Entries,
then touch Save.
Touch Code Entry Validation, and select one of the following:
a. Select Enabled to track copy, print, and scan usage information by User ID, Account ID, and
resources used by each user account. Users are required to type a valid User ID and Account ID
for every job.
b. Select Disabled to allow the printer to accept both valid and invalid User and Account IDs.
Disable code entry validation if you want to determine what the general usage baseline is for
any particular printer before requiring authentication controls. Users are still required to type at
least one character into the User ID and Account ID fields.
Touch Save, then touch Save again.
On your network accounting server, open the network accounting application.
Configure the application to define the destination for retrieval of data as the IP address or the fully
qualified domain name of the printer.
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Enabling Accounting in Print Drivers
Enabling Accounting in a Windows Print Driver
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9.
From the Start menu, select Printers and Faxes.
Right-click the printer in the list, and select Properties > Configuration > Accounting.
From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox
Network Accounting.
Select Always Prompt to prompt users to type their User ID and Account ID each time they print. If
you do not want users to log in, select Do Not Prompt and type the user information in the Default
User ID and Default Account ID fields.Select Mask User ID and Mask Account ID to show
characters as asterisks when an ID is entered.
Select Remember Last Entered Codes to show the last entered code when a user is prompted for
their Account ID.
Select Auxiliary Accounting Interface if you are using XSA with an external accounting device.
To specify the default User ID and Account ID, type them in the Default User ID and Default
Account ID fields, then select the default account type.
Click OK.
Click OK to exit.
Enabling Accounting in an Apple Macintosh Print Driver
Users must select this preset each time they print or send a LAN fax using the print driver.
1. Open a document and select File, then select Print.
2. Select the Xerox® printer.
3. Select Accounting from the drop-down menu.
4. Under Accounting System, select Xerox Standard Accounting or Auditron, or Xerox Network
Accounting.
5. Select Prompt for Every Job if you want users to type their User ID and Account ID every time they
print.
6. Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed.
7. Select Use Default Accounting Codes if you want to specify the default User ID and Account ID.
Type them in the Default User ID and Default Account ID fields, then select the default account
type.
8. To use XSA with an external accounting device, select Auxiliary Accounting Interface.
9. To save your settings, click the Presets menu and select Save As.
10. Type a name for the preset.
11. Click OK.
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Displaying Your Company Logo on the Blocking
Screen
You can customize the blocking screen to display your company logo. The blocking screen appears on the
printer touch screen when card reader authentication or an auxiliary accounting device is configured. The
screen displays a message when a user attempts to access a restricted feature, reminding users to swipe
an identification card to access the feature.
Displaying Your Company Logo on the Blocking Screen
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > Accounting > Auxiliary Access Device > Import
Customer Logo.
Click Browse or Choose File.
Select a .png file that is not larger than 300 x 200 pixels, and click Open.
Click Import.
Click Reboot Machine.
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Administrator Tools
10
This chapter includes:
Monitoring Alerts and Status ........................................................................................................................................ 170
Energy Saving Settings .................................................................................................................................................... 172
Setting the Date and Time ............................................................................................................................................ 173
Taking the Printer Offline ............................................................................................................................................... 174
SMart eSolutions and Billing Information............................................................................................................... 175
Cloning.................................................................................................................................................................................... 178
Address Books ...................................................................................................................................................................... 179
Font Management Utility............................................................................................................................................... 182
Network Logs ....................................................................................................................................................................... 183
Customizing Printer Contact Information ............................................................................................................... 184
Updating the Printer Software ..................................................................................................................................... 185
Xerox Online Support ....................................................................................................................................................... 187
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Administrator Tools
Monitoring Alerts and Status
The Description and Alerts page displays printer information, such as printer name and location, as well
as a list of any current alerts. You can view alert information, such as the status code, description of the
issue, and the suggested skill level required to resolve the problem.
To view alerts:
1. In CentreWare Internet Services, click Status > Description & Alerts.
The Description and Alerts page appears.
2. Click Refresh to update the page.
Alert Notification
There are several ways to set the printer to send out notifications when alerts occur. Possible alert types
include low supply status, paper supply status, and paper jams.
Email Alerts
You can define groups to receive email notifications when selected status alerts occur on the printer.
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Alert Notification > Email Alerts.
3. Under Recipient Group Addresses, select which group you want to enable and type up to five email
addresses to receive selected alerts.
4. Under Recipient Group Preferences, for the group you created, select the type of alerts that cause
email notifications to occur. You can set up to three separate groups to receive any combination of
email alerts.
5. To view definitions of the alert types, click (Glossary) under Status Codes in the Recipient Group
Preferences area.
6. In "Reply to:" Email Address, type the email address of the administrator or user designated to
receive any replies sent by Alert Notification group members.
7. Type a number between 0–60 minutes for Set jam timer for release of status to selected groups to
specify how long the printer waits after a jam is detected before it sends an email status message.
The default time is 0 minutes.
8. Click Apply to save the new settings or Undo to retain the previous settings.
Local UI Alerts
You can specify when you want the printer to display a warning on the control panel if the printer scan
disk memory is low. Low memory can cause the printer to slow down or lose jobs.
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1.
2.
3.
In CentreWare Internet Services, click Properties > General Setup.
Click Alert Notification > Local UI Alerts.
Under Scan Disk Memory Warning, select the estimated number of scanned pages that can be held
in scan memory before a warning appears. Options include:
10 scanned pages
30 scanned pages
Custom: Type a number of pages between 0–75 before a notification is sent.
Note: The higher number of pages selected, the more frequently the warnings appear.
4.
Click Apply to save the new settings or Undo to retain the previous settings.
Low Supply Warning
You can set the printer to display warnings in the printer status area when supplies reach a designated
low level.
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Alert Notification > Low Supply Warning.
3. From the menu under each supply, select when you want the printer to display an alert in the printer
status region. The range is 0–20 days.
4. Click Apply to save the new settings or Undo to retain the previous settings.
Notes:
You can view the status on the Description & Alerts page under Status.
To view current supplies status, click Status > Supplies.
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Energy Saving Settings
Configuring Sleep Mode Settings at the Control Panel
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3.
4.
5.
6.
7.
8.
9.
172
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Device Settings > General > Energy Saver.
Touch an option:
Intelligent Ready: The printer wakes and sleeps based on previous usage.
Job Activated: The printer wakes when it detects activity.
Scheduled: The printer wakes and sleeps according to a schedule you specify.
Under Fast Resume, touch On to reduce the wake time. This option changes the default sleep and
low-power timeout periods, and increases energy usage.
If you selected Scheduled as the Energy Saver Mode, touch Scheduled Settings to select the times
that you want the printer to wake or sleep.
Touch a day of the week in the list.
Under Schedule Based On, touch Activity to allow the printer to wake on activity for that day. Touch
Time to wake the printer at a certain time.
If you selected Time, touch Warm Up Time, and select the time that the printer wakes on that day.
Touch Energy Saver Time, and select the time that the printer sleeps on that day.
Touch Save.
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Setting the Date and Time
Setting the Date and Time in CentreWare Internet Services
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > General Setup.
Click Date and Time.
Under Date and Time Setup, select:
Automatic using NTP to allow the NTP service to set the time automatically.
Manual (NTP Disabled) to set the date and time manually.
If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name.
Type the appropriately formatted address, alternate address, and port numbers. The default port
number is 123.
Note: Changes to these settings cause the printer to restart.
5.
6.
7.
Select the date and time format, and type the date and time in the appropriate fields. Select the
Display 24 hour clock check box to show the time in 24 hour format.
Under Time Zone, select your time zone from the drop-down menu.
Click Apply.
Setting the Date and Time at the Control Panel
1.
2.
3.
4.
5.
6.
At the printer control panel, press the Machine Status button, then touch the Tools tab.
Touch Device Settings > General > Date & Time.
To set the time zone, touch Time Zone and touch the arrows to adjust the time zone.
To set the date, touch Date, select a format and set the date.
To set the time, touch Time and set the time. Select Display 24 hour clock to use 24 hour format.
Touch Save.
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Administrator Tools
Taking the Printer Offline
To prevent the printer from either sending or receiving jobs over the network at any given time, you can
take the printer offline. Taking the printer offline allows you to perform printer maintenance without jobs
being sent to the printer. When the printer is offline, any services, such as Workflow Scanning, are
unavailable.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Network Settings.
3. Touch Online/Offline.
4. Touch Online or Offline.
5. Touch Close.
6. Press the Log In/Out button, then touch Logout to exit the Tools pathway.
Restarting the Printer in CentreWare Internet Services
1.
2.
In CentreWare Internet Services, click Status > Description & Alerts.
At the bottom of the page, click Reboot Machine, then click OK.
Notes:
If your printer is locked, type the system administrator user name and password to access the
Properties tab. The administrator user name is admin and the default password is 1111.
This procedure causes the printer to restart and be unavailable over the network for several
minutes.
Restarting the Printer at the Control Panel
Using Software Resets to restart the printer is faster and wastes fewer consumables than powering the
printer on and off. Restarting the printer can take up to five minutes during which time CentreWare
Internet Services is not available.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Troubleshooting.
3. Touch Resets.
4. Touch Software Reset.
5. Under Reset Options, select the type of reset you want:
All Software
Network Software
Copy Software
6. Touch Reset.
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SMart eSolutions and Billing Information
SMart eSolutions
SMart eSolutions is a suite of features that simplifies printer ownership and administration. It provides
free services to enable administration of metered billing and supplies replenishment plans for printers on
a network.Before you can use SMart eSolutions, register the printer for SMart eSolutions. There are three
ways to register the printer for SMart eSolutions:
Automatic registration: Automatic registration is available as a standard feature on many printer
models.
SMart eSolutions Windows Client: The Windows client is an option for small and medium sized
businesses. To download the Windows client, see www.xerox.com/smartesolutions.
CentreWare Web: CentreWare Web is a browser-based software tool that installs, configures,
manages, monitors, and reports on all network printers and multifunction printers regardless of
manufacturer. It is suited for large enterprise businesses. For more information, see
www.xerox.com/centrewareweb.
Once the software is installed, MeterAssistant automatically enables.
Note: SMart eSolutions is not available in all countries. See your Xerox representative for details.
Before you begin:
Create an account on Xerox.com to receive your meter read information. To create an account, go to
www.xerox.com/meterreads.
Ensure that SNMP and TCP/IP are enabled.
Ensure that the HTTP Proxy Server is configured.
Enabling SMart eSolutions
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > General Setup.
Click SMart eSolutions Setup.
Under Enrollment, select Enrolled.
Under Daily Transmission Time, type the time of day that you want the printer to perform its daily
communication with Xerox.
Click Apply to save the new settings or Undo to retain the previous settings.
To verify communication with the Xerox® server, click Test Communication Now. Under
Communication Setup, a status message appears indicating if your printer is able to communicate
with Xerox®.
Note: If your network uses an HTTP Proxy Server, click Configure next to HTTP Proxy Server to
configure the proxy settings manually.
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Administrator Tools
MeterAssistant
MeterAssistant automatically submits meter reads to Xerox from network printers. This process
eliminates the need to collect and report meter read information manually.
To view the last transmission of Billing Meter information for your printer:
1. In CentreWare Internet Services, click Status > SMart eSolutions.
2. Click MeterAssistant®.
The number of impressions is listed in the table.
Note: If the count is zero, no data has been transmitted to Xerox®.
3.
Click Edit to enable Meter email alerts.
For details on setting up alerts, see Setting up Alert Notification on page 170.
Supplies Assistant
SuppliesAssistant™ proactively manages ink supplies for network equipment, and monitors actual usage.
To view the current supplies status:
1. In CentreWare Internet Services, click Status > SMart eSolutions.
2. Click Supplies Assistant.
The printer supply list appears with the current % Life Remaining of each supply.
Note: If the % Life Remaining is zero, no data has been transmitted to Xerox®.
Maintenance Assistant
Maintenance Assistant provides options for troubleshooting your printer. You can send detailed
diagnostic information to Xerox®, start online troubleshooting sessions with Xerox®, and download usage
information to your computer in .csv format.
1. In CentreWare Internet Services, click Status > SMart eSolutions.
2. Click Maintenance Assistant.
3. Click one of the following:
Send Diagnostic Information to Xerox
Start an Online Troubleshooting Session at www.xerox.com
Download file to your computer: Right-click and download the UsageLog.csv file to your
computer.
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View Usage and Billing Information
Usage Counters
The Usage Counters page displays the total number of pages printed or generated by the printer. You can
see usage amounts for impressions made, sheets, images used, and images printed, copied, and faxed.
1. In CentreWare Internet Services, click Status > Usage Counters.
The complete list of pages printed or generated by the printer appears.
2. Click Refresh to update the page.
Billing Information
The Billing Information page displays current readings for printer counters that are used for billing. You
can view the number of impressions made in color or black and white, as well as the total number of
impressions. The impression counts shown are used for billing.
1. In CentreWare Internet Services, click Status > Billing Information.
The list of pages printed or created by the printer appears.
2. Click Refresh to update the page.
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Cloning
Cloning allows you to save your current printer settings to a file to use as a backup and restore file for
your printer. You can also use a clone file to copy your printer settings to other printers.
Note: If you are using a clone file to copy your printer settings to another printer, both printers must
be the same model. Both printers must also have the same version of software installed.
To determine the software version:
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Configuration Report.
3. Scroll down to Software Versions to verify the software information.
Creating a Clone File
1.
2.
3.
4.
5.
6.
7.
8.
In CentreWare Internet Services, click Properties > General Setup.
Click Cloning.
Under Create Clone File, select the features that you want to clone to other printers. All features are
selected by default.
To view the specific parameters that can be cloned for any of the features, click View Feature
Details.
Click Clone.
The Cloning Instructions page appears.
Under Cloning Instructions, right-click Cloning.dlm to download the clone file.
Click Save Link As or Save Target As and select a name and the location to save the file. The default
name for the file is Cloning.dlm. If you rename the file, use .dlm as the file extension.
Click Save.
Installing a Clone File
1.
2.
3.
In CentreWare Internet Services, click Status > Welcome.
Click I Have A Cloning File.
Under Install Clone File, type the path and name of the clone file that you want to use or click
Browse to locate the file.
Note: If View Feature Details is selected, the Install Clone File field does not appear. Click Hide
Feature Details to see the Install Clone File field.
4.
Click Install.
Note: This procedure causes the printer to restart and be unavailable over the network for several
minutes.
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Administrator Tools
Address Books
If your network is connected to an LDAP server, you can configure the printer to look up addresses from
the LDAP directory. If you do not have an LDAP server, you can use the Fax Address Book and the Public
Address Book. These address books store fax machine phone numbers and email addresses on the printer.
You can configure the printer to access both an LDAP directory and a Public Address Book. If both are
configured, users are presented with the choice to use either address book.
Internet Fax and Email Address Book
An Internet Fax Address is the email address of an internet fax machine or service. Email addresses are
stored in the Public Address book.
Defining Address Book Security
1.
2.
3.
4.
In CentreWare Internet Services, click Address Book.
Click Access Rights.
Select one of the following:
System Administrators Only to require users to log in as an administrator to edit the address
book.
Open to All Users to allow anyone to edit the address book.
Click Save.
Editing the Public Address Book in CentreWare Internet Services
Adding a New Name
1.
2.
3.
4.
5.
6.
7.
In CentreWare Internet Services, click Address Book.
On the Address Book page, click Add New Name.
The Add New Name page displays.
Type a name using up to 253 characters with no special characters in the Friendly Name field.
Type the email address for the entry using standard email format.
Type the fax email address for the Internet Fax Address entry using the standard Internet fax
address format.
Click Save & New to save the new file and prompt for the next entry.
Click Save & Close to save the record and exit the window.
Click Close to discard the changes.
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Deleting a Name
1.
2.
3.
4.
In CentreWare Internet Services, click Address Book.
Under Public Address Book, click View All Names.
Scroll to the entry you want to delete, then click Delete.
Click OK to delete or Cancel to exit.
Editing a Name
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Address Book.
Under Public Address Book, click View All Names.
Scroll to the entry you want to modify, then click Edit.
Type your changes in the Edit Names and Addresses fields.
Click Save & Close to confirm the delete or Cancel.
Deleting All Names
1.
2.
3.
In CentreWare Internet Services, click Address Book.
Under Management, click Delete All Names.
The Public Address Book dialog box appears.
Click Delete All Names.
Editing the Public Address Book as a .csv File
If you have many addresses, manage the list in a spreadsheet application, save it as a .csv file, and
upload it to the printer.
Exporting an Address Book File
To make modifications or back up your current address book from your computer, you can export the file.
1. In CentreWare Internet Services, click Address Book.
2. Under Management, click Export.
3. In the File Download dialog box, click Save.
4. Select the location to save the file, then click Save.
Downloading a Sample .csv File
To back up your current address book or make modifications from your computer, you can export the file.
1. In CentreWare Internet Services, click Address Book.
2. Under Management, click Download Sample.
3. In the File Download dialog box, click Save.
4. Select the location to save the file, then click Save.
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Importing
1.
2.
3.
In CentreWare Internet Services, click Address Book.
Under Management, click Import.
Under Import Your Address Book File, type the path to your file, or click Browse to locate the file on
an external computer.
Notes:
4.
5.
6.
The address book file must be in .csv format.
The printer recognizes the second row in the .csv file as the first data entry. The first row
contains headings for the data in each column. The default column heading names are:
Friendly Name, Email Address, Internet Fax Address.
Click Next.
Under Import Options, select the action you want to occur when the file imports:
Add your new content to the existing Public Address Book: This option merges your new file
with the current file. No data is lost.
Replace the existing Public Address Book with your new content: All previously stored address
book data is overwritten with the new data.
Fax Address Book
You can save fax machine phone numbers as speed dial entries at the control panel. For instructions
explaining how to use this feature, see the User Guide at www.xerox.com/office/WC75xxdocs.
LAN Fax Address Book
The LAN Fax feature has a separate directory for storing and managing addresses. For details about
using or configuring the LAN Fax address book, see the driver help.
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Administrator Tools
Font Management Utility
The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your
network. You can download the Xerox® CentreWare Font Management Utility on the Xerox® website at
www.xerox.com/office/WC75xxdrivers.
Use the utility to download soft fonts to your printer, such as your company branded fonts or unicode
fonts to support multiple languages. You can then add, delete, or export the fonts to a file. You can add or
delete printers in the utility printer list to display only those printers you want to manage.
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Administrator Tools
Network Logs
Log files are text files of recent printer activity that are created and stored in the printer. Log files are used
to monitor network activity or troubleshoot network problems. A Xerox customer support representative
can interpret the encrypted format log files.
Downloading a Network Log Using a USB Flash Drive
1.
2.
3.
4.
5.
6.
7.
In CentreWare Internet Services, click Properties > General Setup.
Touch Network Settings > Network Logs.
Touch Enhanced.
Enhanced records a detailed list of network actions that have occurred on the printer. Only use
Enhanced logging when instructed to do so by your Xerox® service or support technician as it can
cause increased job processing times.
The printer restarts.
Navigate back to the Network Logs screen.
Insert a USB memory stick in the USB port on the back of the printer, and touch Download
Enhanced Log File. A confirmation message displays when file transfer is complete.
Touch Basic to disable Enhanced logging, and touch Save.
Remove the USB memory stick and touch Restart.
The printer restarts.
Downloading a Network Log from CentreWare Internet Services
1.
2.
3.
4.
5.
6.
7.
8.
In CentreWare Internet Services, click Properties > General Setup.
Click Network Logs.
Under Information Level, select an option:
Basic records a minimum list of network actions that have occurred on the printer.
Enhanced records a detailed list of network actions that have occurred on the printer. Only use
Enhanced logging when instructed to do so by your Xerox® service or support technician as it
can cause increased job processing times.
Under Download Files > Additional Content, select the log types that you want to download.
Click Start Download.
Click Download File Now after the information processes.
The File Download dialog box appears.
Select whether you want to Find or Save the file.
Click Close to return to the Network Logs page.
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Customizing Printer Contact Information
The support page In CentreWare Internet Services displays contact information for service and supplies
as well about the system administrator. You can customize this information to display your company
contact information for printer users.
To add your own custom information:
1. In CentreWare Internet Services, click Support.
2. Click Edit Settings.
3. Update the fields with your information and click Save.
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Updating the Printer Software
You can update your printer when Xerox® releases a new version of printer software or firmware.
Before you begin:
Determine the current software version of your printer.
Download the latest software update file in .dlm format from the Xerox® support website at
www.xerox.com/office/WC75xxsupport.
To determine the software version:
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Configuration Report.
3. Scroll down to Software Versions to verify the software information.
Enabling Upgrades
1.
2.
3.
4.
5.
In CentreWare Internet Services, click Properties > General Setup.
Click Machine Software.
Click Upgrades.
Under Upgrades, select Enabled.
Click Apply.
Manually Upgrading Printer Software
1.
2.
3.
4.
5.
6.
In CentreWare Internet Services, click Properties > General Setup.
Click Machine Software.
Click Manual Upgrade.
Under Manual Upgrade, click Browse to locate and select the software upgrade file in .dlm format.
Click Open.
Click Install Software.
After the software file is submitted, the printer restarts.
Note: CentreWare Internet Services is unavailable while the software is installing.
7.
Check the configuration report to verify that the software has updated.
Manually Updating the Software Using a USB Flash Drive
1.
2.
3.
Create a directory folder on your USB Flash Drive called UPGRADE.
Copy the software .dlm file to this directory.
Insert the USB Flash Drive into the USB host port of the printer.
The software upgrade process begins.
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4.
When the software update completes, the printer restarts.
Configuring Automatic Updates
You can configure the printer to connect routinely to an FTP directory on your network to update printer
software automatically. First, manually download the latest software file and copy it to the location on
the FTP server. The printer retains all configured network settings and installed options after the software
upgrade processes.
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Machine Software > Auto Upgrade.
3. Click Upgrades.
4. Under Upgrades, select Enabled.
5. Click Apply.
6. Click Auto Upgrade in the navigation pane.
7. Under Auto Upgrade, select Enabled.
The Auto Upgrade page expands.
8. Under Refresh Start Time, select Hourly or Daily.
If you select Daily, type the time in hours and minutes.
9. Under Protocol, select the address type. Options are IPv4 Address, IPv6 Address, or Host Name.
10. Type the appropriately formatted address and port number of the server where the upgrade
software is located in the address field. The default port number is 21.
11. In the Directory Path field, type the full path to the software upgrade file in .dlm format located on
the server.
12. Type the Login Name to access the server.
13. Type the password, then type the password again to verify.
14. Click Apply.
Note: Software installation begins several minutes after the software is submitted to the printer.
Once installation begins, CentreWare Internet Services is disabled. You can monitor the installation
progress from the printer control panel.
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Xerox Online Support
Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information
by touching an icon on the control panel touch screen.
Before you begin:
If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the
printer can connect to the Internet.
Enabling Xerox Online Support
1.
2.
3.
4.
In CentreWare Internet Services, click Properties > Services.
Click Service Registration.
Under Enabled, select the check box next to Xerox Online Support.
Click Apply.
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Customization and
Expansion
11
This chapter includes:
Xerox Extensible Interface Platform .......................................................................................................................... 190
Auxiliary Interface Kit ...................................................................................................................................................... 191
Driver Download Link ....................................................................................................................................................... 192
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Customization and Expansion
Xerox Extensible Interface Platform
Xerox Extensible Interface Platform® (EIP) allows independent software vendors and partners to develop
personalized and customized document management solutions. These solutions can be integrated and
accessed directly from the printer control panel. These solutions can leverage existing printer
infrastructure and databases. Examples of applications include ScanFlow Store, Scan to PC Desktop,
Equitrac Office, and others. For more information on EIP applications for your printer, contact your Xerox
representative or see www.office.xerox.com/eip/enus.html on the Xerox® website.
Enabling Extensible Services
Before you begin:
Ensure that Secure HTTP (SSL) is enabled.
1. In CentreWare Internet Services, click Properties > General Setup.
2. Click Extensible Services Setup.
3. Under Browser Settings, select Enable the Extensible Services Browser.
4. Select Verify server certificates to check the certificates on the remote server.
Note: If you allow the printer to verify server certificates, the EIP browser can display warning
messages that the user can ignore.
5.
6.
7.
190
Under Enable Extensible Services, select Export password to Extensible Services if your EIP
application requires the user password. See your EIP application instructions for details.
Configure Proxy Server settings if necessary.
a. Under Proxy Server, select Manual Configuration from the list.
b. Select Enabled under HTTP, HTTPS, or HTTP.
c. Select the type of address, IPv4 Address, IPv6 Address, or Host Name and type the address or
host name in the provided field.
d. Under Bypass Proxy Rules, type the required values, and separate them with commas.
Click Apply to save the new settings or Undo to retain the previous settings.
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Customization and Expansion
Auxiliary Interface Kit
An Auxiliary Interface Kit, or a Foreign Device Interface kit, is a third-party access and accounting device.
These kits, such as a coin operated printer accessory or a card reader, can be attached to the printer.
Installation instructions are included with the Foreign Device Interface Kit. After the kit is installed,
enable Auxiliary Access at the control panel.
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Accounting Settings.
3. Touch Accounting Mode > Auxiliary Access.
4. Touch Auxiliary Device Type and select your printer type.
5. Touch Save twice.
See also:
Accounting on page 159
Local Authentication on page 61
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Driver Download Link
The driver installation link appears on the CentreWare Internet Services Welcome, Print, and Support
pages. This link goes to the default driver and downloads page for your printer on the Xerox Support
website. You can hide or customize this link to go to a location on your network where you post driver
installation files for users.
Customizing or Hiding the Driver Download Link
1.
2.
3.
4.
5.
192
In CentreWare Internet Services, click Properties > General Setup.
Click Configure Driver Links.
Under Display Option, select Hide Link to hide the link.
Under Software Links, select Custom Link and type a link to direct users to the location for drivers on
your network.
Click Apply to save the new settings or Undo to retain the previous settings.
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Audit Log Event
Identification Numbers
A
This appendix includes:
Audit Log Event Identification Numbers ................................................................................................................. 194
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Audit Log Event Identification Numbers
Audit Log Event Identification Numbers
Event Identification Number Description
1
System startup
2
System shutdown
3
Manual ODIO (On-Demand Image Overwrite) Standard started
4
Manual ODIO Standard complete
5
Print job
6
Network scan job
7
Server fax job
8
IFAX
9
Email job
10
Audit Log Disabled
11
Audit Log Enabled
12
Copy
13
Embedded fax
14
LAN Fax Job
15
Data Encryption enabled
16
Manual ODIO Full started
17
Manual ODIO Full complete
18
Data Encryption disabled
20
Scan to Mailbox job
21
Delete File/Dir
22
USB Flash Drive
23
Scan to Home
24
Scan to Home job
26
PagePack® login
27
PostScript Passwords
29
Network User Login
30
SA login
31
User Login
32
Service Login Diagnostics
33
Audit log download
34
IIO feature status
35
SA pin changed
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Audit Log Event Identification Numbers
36
Audit log Transfer
37
SSL
38
X509 certificate
39
IPsec
40
SNMPv3
41
IP Filtering Rules
42
Network Authentication (Enable/disable/configure)
43
Device clock
44
SW upgrade
45
Cloning
46
Scan Metadata Validation
47
Xerox® Secure Authentication (Enable/disable/configure)
48
Service login copy mode
49
Smartcard (CAC/PIV) access
50
Process terminated
51
ODIO scheduled
53
CPSR Backup
54
CPSR Restore
55
System Administrator Tools admin access
58
Session timer log out
59
Feature Access Control (Enable/disable/configure)
60
Device clock NTP (Enable/disable)
61
Grant/revoke admin rights
62
Smartcard (CAC/PIV) (Enable/disable/configure)
63
IPv6 (Enable/disable/configure)
64
802.1X (Enable/disable/configure)
65
Abnormal system termination
66
Local authentication (Enable/disable)
67
Web User Interface authentication (Enable network or local)
68
FIPS 140 (Enable/disable/configure)
69
Xerox® Secure Access login
106
SA PIN reset
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