Abbyy PDF Transformer+ User's Guide PDFT4 UG English

User Manual: abbyy PDF Transformer+ - User's Guide Free User Guide for ABBYY PDF Transformer Software, Manual

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Introducing ABBYY PDF Transformer+
About ABBYY PDF Transformer+
- ABBYY PDF Transformer+ features
What's New in ABBYY PDF Transformer+
Using the program
Creating PDF documents
Converting PDF documents
Working with complex script languages
- Language support
- Recommended fonts
Editing PDF documents
Saving and printing
Integrating ABBYY PDF Transformer+ with other applications
Frequently asked questions
Appendix
Activating and registering ABBYY PDF Transformer+
Technical support

ABBYY

PDF Transformer+

User’s Guide

ABBYY

PDF Transformer+

User’s Guide

Information in this document is subject to change without notice and does not bear any commitment on the part of

ABBYY.

The software described in this document is supplied under a license agreement. The software may only be used or

copied in strict accordance with the terms of the agreement. It is a breach of the "On legal protection of software and

databases" law of the Russian Federation and of international law to copy the software onto any medium unless

specifically allowed in the license agreement or nondisclosure agreements.

No part of this document may be reproduced or transmitted in any from or by any means, electronic or other, for any

purpose, without the express written permission of ABBYY.

ABBYY, the ABBYY logo, ADRT are either registered trademarks or trademarks of ABBYY Software Ltd.

Incorporated.

Adobe, Acrobat, the Adobe logo, the Acrobat logo and the Adobe PDF logo, Adobe PDF Library are either registered

trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

JasPer License Version 2.0:

Microsoft, Outlook, Excel, PowerPoint, Visio, Windows Vista, Windows are either registered trademarks or trademarks of

Microsoft Corporation in the United States and/or other countries.

EPUB, is a registered trademark of the IDPF (International Digital Publishing Forum).

This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.

(http://www.openssl.org/). This product includes cryptographic software written by Eric Young (eay@cryptsoft.com).

This product includes software written by Tim Hudson (tjh@cryptsoft.com).

All other trademarks are the sole property of their respective owners.

ABBYY

PDF Transformer+

User’s Guide

Contents

Introducing ABBYY PDF Transformer+ ..................................................................................................... 6

About ABBYY PDF Transformer+ ................................................................................................................. 6

What's New in ABBYY PDF Transformer+ ................................................................................................ 7

Using the program ............................................................................................................................................. 8

Viewing PDF documents and finding information ............................................................................................ 8

Document review and approval ............................................................................................................................. 8

Copying content from PDF documents ................................................................................................................ 9

Editing PDF documents ............................................................................................................................................ 9

Creating PDF documents ......................................................................................................................................... 9

Converting PDF documents .................................................................................................................................. 10

Reducing the size of PDF files ............................................................................................................................. 10

Removing information from PDF documents ................................................................................................... 10

Protecting PDF documents .................................................................................................................................... 10

Filling out digital forms .......................................................................................................................................... 11

Annotations and comments .................................................................................................................................. 11

Adding comments .................................................................................................................................................... 11

Marking up text ........................................................................................................................................................ 11

Adding text to a PDF document .......................................................................................................................... 13

Working with comments ........................................................................................................................................ 13

Creating PDF documents ................................................................................................................................17

Scanning to PDF....................................................................................................................................................... 17

Scanning tips ............................................................................................................................................................ 18

Creating a PDF document from a file ................................................................................................................ 18

Creating a PDF document from multiple files ................................................................................................. 19

Using the PDF–XChange Printer to create PDF documents ......................................................................... 20

Converting PDF documents ...........................................................................................................................22

Converting a PDF document ................................................................................................................................. 22

Conversion settings ................................................................................................................................................. 22

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User’s Guide

Improving conversion results ............................................................................................................................... 27

Recognition languages ........................................................................................................................................... 27

Working with complex script languages .................................................................................................31

Language support .................................................................................................................................................... 31

Recommended fonts ............................................................................................................................................... 31

Editing PDF documents ...................................................................................................................................33

Editing text and pictures ....................................................................................................................................... 33

Copying content from PDF documents .............................................................................................................. 34

Recognizing text ...................................................................................................................................................... 35

Background recognition ......................................................................................................................................... 35

Adding stamps .......................................................................................................................................................... 36

Bates numbering ...................................................................................................................................................... 38

Managing PDF document pages .......................................................................................................................... 40

Attached files ............................................................................................................................................................ 41

Keyword search ........................................................................................................................................................ 42

Protecting PDF documents .................................................................................................................................... 42

Redacting data in PDF documents ...................................................................................................................... 43

Digital signatures ..................................................................................................................................................... 45

Saving and printing ..........................................................................................................................................47

Reducing the size of PDF documents ................................................................................................................ 47

Saving PDF documents .......................................................................................................................................... 47

Sending a PDF document in an e–mail message............................................................................................ 47

Printing PDF documents ........................................................................................................................................ 48

Integrating ABBYY PDF Transformer+ with other applications ....................................................49

Microsoft Word, Excel, PowerPoint, and Visio integration ........................................................................... 49

Microsoft Outlook integration .............................................................................................................................. 50

Windows Explorer integration .............................................................................................................................. 51

Frequently asked questions ..........................................................................................................................53

Types of PDF documents ....................................................................................................................................... 53

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PDF Transformer+

User’s Guide

Supported document formats .............................................................................................................................. 54

Changing the interface language ........................................................................................................................ 55

Current date and time on stamps and in Bates numbers ............................................................................ 55

Appendix ...............................................................................................................................................................60

Glossary ...................................................................................................................................................................... 60

Keyboard shortcuts ................................................................................................................................................. 62

Using ABBYY PDF Transformer+ Help ............................................................................................................... 66

Customer Experience Improvement Program .................................................................................................. 69

Activating and registering ABBYY PDF Transformer+ .......................................................................70

Activating ABBYY PDF Transformer+ ................................................................................................................. 70

Registering ABBYY PDF Transformer+............................................................................................................... 71

Privacy Policy ............................................................................................................................................................ 72

Buying ABBYY products ......................................................................................................................................... 72

About ABBYY ............................................................................................................................................................. 72

Technical support ..............................................................................................................................................74

ABBYY

PDF Transformer+

User’s Guide

Introducing ABBYY PDF Transformer+

This chapter provides an overview of ABBYY PDF Transformer+ and its features.

Contents:

 What is ABBYY PDF Transformer+

 What's new in ABBYY PDF Transformer+

About ABBYY PDF Transformer+

ABBYY PDF Transformer+ is an easy–to–use, versatile tool that lets you create, edit, comment on,

and convert PDF files to other editable formats such as DOCX and XLSX.

ABBYY PDF Transformer+ can convert paper documents to searchable PDF files, merge files of

various formats into a single PDF document, add or remove pages from a document and change

their order, or edit text and copy pictures and text from PDF files to other applications, all without

the need to convert PDF documents to an editable format. It also has a number of features for

commenting, discussing documents, and creating document archives.

ABBYY PDF Transformer+ features

Simplicity and ease of use

 Simple, intuitive interface makes it easy to start working and master the main functions.

 All the functionality you need for work with PDF files can be accessed from the main window.

 Copy and edit content and search for key words in PDF documents of any type, including scanned

documents.

 Opening, creating, and converting PDF documents is quick and easy thanks to integration with

Microsoft Office and Windows Explorer.

Accurate recognition

 ABBYY's OCR (Optical Character Recognition) technology provides accurate results when searching

for keywords, copying text, and converting PDF documents to editable formats.

 The layout and formatting of PDF documents, including hyperlinks, e–mail addresses, headers,

footers, illustration captions, page numbers and footnotes, are retained after conversion thanks to

ABBYY ADRT® (Adaptive Document Recognition Technology).

ABBYY

PDF Transformer+

User’s Guide

What's New in ABBYY PDF Transformer+

This page introduces new features and improvements of ABBYY PDF Transformer+.

Unified interface

ABBYY PDF Transformer+ is built around the concept a unified interface: all of the primary

functions can be accessed from a single window, making work with PDF documents simple and

efficient. It is also an ideal choice for viewing PDF documents of any leng th thanks to additional

navigation tools.

New PDF document editing features

ABBYY PDF Transformer+ offers easy–to–use tools for editing PDF documents. You can correct

typing errors, copy text and pictures, post comments and much more without converting PD F

documents to editable formats or searching for the files they were created from.

Versatile search tool

ABBYY PDF Transformer+ is capable of searching for keywords in PDF documents of any type. This

search includes not only the document's visible text, bu t also hidden information such as

comments, bookmarks and metadata. You can easily find, select or delete words from the

document.

Expanded PDF document creation features

 Additional scanning options let you improve image quality, decrease the size of scanned files and

automatically convert scans into searchable PDF documents.

 Create PDF documents from image files of popular formats: JPEG, JPEG2000, BMP, JBIG2, PNG, GIF,

TIFF.

New conversion formats

 Ebooks

ABBYY PDF Transformer+ can convert PDF documents to two popular ebook formats: EPUB and

FB2. You can read these ebooks on your iPad, tablet, or other mobile device.

 OpenOffice.org Writer Support

ABBYY PDF Transformer+ lets you convert PDF files to the OpenOffice.org Writer (ODT) without

losing the layout and formatting of the original document, making ODT documents easy to work

with and archive.

Digital signatures

ABBYY PDF Transformer+ lets you sign documents with a digital signature. Digital signatures, just

like regular signatures on paper documents, are used to confirm the identity of the person that

signed a digital document. They can also be used to prevent your PDF documents from being

accessed and edited without authorization, adding another layer of protection.

ABBYY

PDF Transformer+

User’s Guide

Using the program

This section tells you how you can use ABBYY PDF Transformer+ for some common tasks.

Section contents:

 Viewing PDF documents and finding information

 Reviewing, discussing, and approving PDF documents

 Copying content from PDF documents

 Editing PDF documents

 Combining multiple files into one PDF document

 Converting PDF documents

 Reducing the size of PDF documents

 Removing content from PDF documents

 Protecting your PDF documents

 Filling out forms inside PDF documents

Viewing PDF documents and finding information

ABBYY PDF Transformer+ lets you view PDF documents, find information inside them, and highlight

or comment on important text fragments.

With ABBYY PDF Transformer+, you can:

 Find and highlight information

Search both in the body text and in the hidden data such as comments, bookmarks, and metadata.

For your convenience, search results are displayed in a separate search pane, with the matching

words highlighted in the body text of the document, so that you can easily remove all occurrences of

a particular word or phrase.

 Add comments and annotations

Collaborate on PDF documents and discuss them with other users by adding comments and making

notes inside documents. Reply to comments and assign statuses to them to make your discussions

more organized.

Document review and approval

ABBYY PDF Transformer+ lets you review PDF documents.

With ABBYY PDF Transformer+, you can:

 Add comments and annotations

Collaborate on PDF documents and discuss them with other users by adding comments and making

notes inside documents. Reply to comments and assign statuses to them to make your discussions

more organized.

 Highlight text fragments

While reading documents, highlight important text fragments and add editorial notes.

 Add stamps to your documents

Stamp PDF files in the same manner as you stamp paper documents.

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User’s Guide

 Sign digital documents and validate signatures

Add digital signatures to documents and validate existing signatures. Digital signatures cannot be

forged and the recipient of your document can be absolutely certain of your authorship.

Copying content from PDF documents

Use keyword search to find and copy content inside PDF documents.

With ABBYY PDF Transformer+, you can:

 Copy text, pictures and tables

ABBYY PDF Transformer+ lets you copy text, pictures and tables and paste them to other

applications. You do not need to convert or optically recognize PDFs obtained with a scanner to be

able to copy content from such files.

 Find information by keywords

Search both in the body text and in the hidden data such as comments, bookmarks, and metadata.

For your convenience, search results are displayed in a separate search pane, with the matching

words highlighted in the body text of the document, so that you can easily remove all occurrences of

a particular word or phrase.

Editing PDF documents

You can edit PDF documents without converting them to editable text formats.

With ABBYY PDF Transformer+, you can:

 Edit text inside PDFs

Add or remove text within one line in regular PDF documents. Use the Eraser tool to remove text or

pictures from any type of PDF file.

 Add text to PDFs

Add text fragments to PDF files of any type, even to PDFs which were obtained with a scanner.

 Organize pages in a PDF document

Reorder pages, delete pages from or add new pages to your documents. You can also create blank

PDF pages.

Creating PDF documents

ABBYY PDF Transformer+ lets you create PDF files from paper documents, Microsoft Word

documents, image files, and from many other popular formats.

With ABBYY PDF Transformer+, you can:

 Create searchable PDFs from paper documents

Select scanning settings for optimal files size and image quality and create searchable PDF files.

Additional options include automatic image processing, MRC compression, and multi–page scanning.

 Create PDFs from files

Create PDF documents from files in many popular formats. Use the PDF–XChange 5.0 for ABBYY

virtual printer to create PDF files in any application that allows you to select a printer.

 Create PDFs from multiple files

Combine multiple files into one PDF document or create a separate PDF file for each of the files in a

list. You can combine both editable files in any of the supported formats and image or PDF files.

 Organize pages in a PDF document

Reorder pages, delete pages from or add new pages to your documents. You can also create blank

PDF pages.

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User’s Guide

 Add Bates numbers to your PDFs

Add a unique number to each page to each document to make finding archived documents easier.

 Add a text layer to image–only PDFs

Scan paper documents and add a text layer to them to make them searchable. You will also be able

to copy and mark up text in such documents.

Converting PDF documents

ABBYY PDF Transformer+ lets you easily convert PDF documents into editable formats.

With ABBYY PDF Transformer+, you can:

 Convert PDF documents into editable formats

Convert PDF files to Microsoft Office documents, Open Office documents, PowerPoint presentations,

plain text files, CSV files with tabular data, FB2 e–book files, and EPUB e–book files.

 Select conversion settings

ABBYY PDF Transformer+ offers a wide range of conversion settings to achieve optimal results.

Reducing the size of PDF files

With ABBYY PDF Transformer+, you can:

 Reduce the size of a PDF file

PDF files that contain page images or illustrations can be very large. You can compress a document

before you save it, decreasing its file size.

 Compress pictures in a PDF file

Use Mixed Raster Content (MRC) compression to get smaller files without a loss in quality. This type

of compression is available when you scan documents or create PDF documents from image files.

Removing information from PDF documents

Before making a PDF document public, you may wish to remove unnecessary or sensitive

information. With ABBYY PDF Transformer+, you can:

 Find and remove confidential information

Search both in the body text and in the hidden data such as comments, bookmarks, and metadata.

For your convenience, search results are displayed in a separate search pane, with the matching

words highlighted in the body text of the document, so that you can easily remove all occurrences of

a particular word or phrase.

 Remove pictures and text

ABBYY PDF Transformer+ has a special editing mode that lets you delete text and images from PDF

documents that do not contain page images. Use the Eraser tool to remove text or pictures from

any type of PDF file.

Protecting PDF documents

There are many ways to protect your PDF documents. With ABBYY PDF Transformer+, you can:

 Protect PDFs with passwords

Protect your PDF document with a password to prevent unauthorized opening, printing, or editing.

 Sign digital documents and validate signatures

Add digital signatures to documents and validate existing signatures. Digital signatures cannot be

forged and the recipient of your document can be absolutely certain of your authorship.

ABBYY

PDF Transformer+

User’s Guide

 Find and remove confidential information

Search both in the body text and in the hidden data such as comments, bookmarks, and metadata.

For your convenience, search results are displayed in a separate search pane, with the matching

words highlighted in the body text of the document, so that you can easily remove all occurrences of

a particular word or phrase.

Filling out digital forms

ABBYY PDF Transformer+ lets you fill out PDF forms.

Use the Text Box tool to fill out static forms in PDF documents of any type. You can also fill out

interactive forms (note, however, that they will appear as static forms).

Annotations and comments

ABBYY PDF Transformer+ lets you review PDF documents and add comments, highlight important

fragments, and make editorial notes as you read.

Section contents:

 Adding comments

 Marking up a text

 Adding text to a PDF document

 Working with comments

Adding comments

ABBYY PDF Transformer+ lets you add comments anywhere on a PDF page, making group work

with PDF documents more efficient.

1. On the toolbar, click .

2. Click where you want the comment to appear on the page and type the text of the comment.

To change the color of comment markup:

–click a comment and select the desired color from the shortcut menu or

See

Working with comments

for detailed instructions on how to open a comment, reply to a

comment, or delete a comment.

Marking up text

ABBYY PDF Transformer+ allows you to indicate what changes should be made to the original

document from which the PDF file was created. Any editing marks that you add will not alter the

ABBYY

PDF Transformer+

User’s Guide

text itself but merely indicate what changes must be made and where. For example, you can mark

text fragments to be modified, inserted, or removed.

If there is no text layer in the document, the markup tools will not be available to you. To be

able to mark up the document, you will need to add a text layer to it. For deta ils, see

Adding a

text layer

ABBYY PDF Transformer+ offers the following markup tools:

Highlight

Underline

Strikethrough

Add Note to Insert Text

You can add a comment to any type of annotation by double –clicking the annotation. See

Working with comments

for details.

To highlight, underline, or cross out a text fragment:

 Select the appropriate tool on the toolbar and then select the desired text fragment, or

 Select the desired text fragment and then select the appropriate tool on the toolbar.

To indicate an insertion point:

 Click on the toolbar and then click where new text should be inserted.

To change the color of an annotation:

–click the annotation and select the desired color from the shortcut menu or

With ABBYY PDF Transformer+, you can quickly mark up text fragments using keyword search:

1. Open the Search pane.

ABBYY

PDF Transformer+

User’s Guide

2. Type the text you want to mark up in the search box.

3. In the search results, select the words you want to mark up and then select the desired tool from

the drop–down list:

The color of the annotation in the Search pane is the same as the color selected on the

toolbar.

Adding text to a PDF document

ABBYY PDF Transformer+ lets you add a block of text to any PDF file without converting it to

another editable format.

1. Click the button on the main toolbar.

A toolbar with text editing tools will appear beneath the main toolbar.

2. Click where you want to add text. You can drag the mouse pointer without releasing the mouse

button to change the size of the text block.

3. Type the text. You can choose a font, font size, and color.

4. Change the size of the text block if necessary.

5. To draw a border around the text block, select the color and thickness of the border.

6. You can also select a background color. The Detect background color option will use the

background color from the document.

The default background is transparent.

You can use ABBYY PDF Transformer+ to fill out PDF forms. To do this, simply type text over the

form using the Text Box tool.

Working with comments

With ABBYY PDF Transformer+, you can see comments made by other reviewers, even if they were

created in applications other than ABBYY PDF Transformer+, and reply to t hese comments. You can

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PDF Transformer+

User’s Guide

also change the status of a comment to inform a reviewer that you have accepted or rejected their

suggestion.

Adding a comment to an annotation

 Double–click the annotation to which you want to add a comment, or

 Right–click the annotation and select the Add Comment command from the shortcut menu.

If the Comments pane is hidden, a comment box will appear. If the Comments pane is visible,

the comment box associated with the annotation will be highlighted.

Opening a comment

 Select the annotation that contains the comment you want to see.

If the Comments pane is hidden, a comment box will appear. If the Comments pane is visible,

the comment box associated with the annotation will be highlighted.

If you want a comment to be permanently displayed, double–click its annotation. To hide a

comment, click in the top right corner of the comment box.

Replying to a comment

1. Select the annotation that contains the comment to which you want to reply.

2. Click Reply in the comment box or press CTRL + Enter and type your reply.

Deleting an annotation or its associated comment or reply

To delete an annotation:

 Select the annotation you want to delete and press Delete. Alternatively, right–click the annotation

and select Delete from the shortcut menu.

The comment associated with the annotation will also be deleted.

 On the Comments pane, select the annotation you want to delete and press Delete. Alternatively,

right–click the annotation on the Comments pane and select Delete from the shortcut menu.

The comment associated with the annotation will also be deleted.

To delete a comment:

 Right–click inside the comment box and select Delete from the shortcut menu.

All replies associated with the comments will also be deleted.

ABBYY

PDF Transformer+

User’s Guide

To delete all comments and annotations:

 From the Edit menu, select the Delete Comments and Markup… command.

To delete a reply:

 Right–click the reply and select Delete Reply from the shortcut menu.

In the same manner, you can delete a reply on the Comments pane.

Flagging a comment or changing its status

You can assign statuses to comments you have read or flag those comments which you want to

revisit later.

To flag a comment:

 On the comments pane, select the check box in the bottom right corner of the comment box that

you want to flag. Alternatively, right–click inside the comment box and select the Flag command

from the shortcut menu.

To change the status of a comment:

 Right–click the annotation or comment whose status you want to change, select Status from the

shortcut menu, and then select the desired status, or

 Click the author's name in the comment box and select the desired status.

The status of a comment is displayed together with the name of the reviewer who assigned the

status. Any changes made to the status of a comment are logged in the History section of the

Properties… dialog box of the annotation or comment.

Comment/annotation properties

In the Properties dialog box of an annotation or comment, you can change the author or the

subject and see how the status of the annotation or comment changed over time. If you change the

name of the author and want this name to be used for any new annotations and comments that y ou

add, click the Set Default button.

To open the Properties of an annotation or comment:

 Right–click the annotation or comment and select the Properties… command from the shortcut

menu.

ABBYY

PDF Transformer+

User’s Guide

Comments pane

The Comments pane displays all annotations added to the document, with or without comments.

It also displays stamps and redactions, if any.

To open the Comments pane:

 Right–click an annotation, stamp or comment and select the Show Comments Pane command

from the shortcut menu, or

 From the View menu, select the Comments command, or

 On the main toolbar, click the button.

You can use keyword search to find a comment, a reply to a comment, or an author.

You can sort the comments by:

1. Type

2. Author

3. Page

4. Date

5. Flag Status

6. Comment Status

To sort the comments:

 On the Comments pane, click and then select the desired sorting option from the shortcut

menu.

You can filter the comments by type, author, flag status, or comment status.

To filter the comments:

 On the Comments pane, click and select the Show All Comments command, the Hide

All Comments command, or a filtering option from the shortcut menu.

ABBYY

PDF Transformer+

User’s Guide

Creating PDF documents

ABBYY PDF Transformer+ lets you create PDF documents from paper documents and from Microsoft

Word, Microsoft Excel, Microsoft PowerPoint, HTML, RTF, Microsoft Visio, TXT, and image files.

This section provides detailed instructions on how to create a PDF document and gives advice on

selecting the right settings.

Section contents:

 Scanning to PDF

 Scanning tips

 Creating a PDF document from one file

 Creating a PDF document from multiple files

 Image processing options

 Using the PDF–XChange Printer to create PDF documents

Scanning to PDF

ABBYY PDF Transformer+ lets you scan a paper document and save the result in PDF format. You

can also add a text layer to your document while scanning.

To create a new PDF document:

1. Open the File menu and click Create from Scanner…

You can create a PDF document in a new PDF Transformer+ window. Click the Create

button to open the new window and then click the Scan button.

2. Specify the appropriate scanning settings:

 Resolution, color mode, and brightness

 Image processing options

 Make file compatible with PDF/A — Select this option if you need a PDF document of

high visual quality for archiving purposes

 Multi–page scanning settings:

a. Use automatic document feeder (ADF)

b. Duplex scanning (if supported by your scanner)

c. Pause for (specify a pause in seconds)

3. Click Scan.

The scanned document will be opened in a new ABBYY PDF Transformer+ window.

ABBYY

PDF Transformer+

User’s Guide

Scanning tips

You can set the scanning settings in the ABBYY PDF Transformer+ scanning dialog box.

 Make sure that your scanner is connected properly and switched on.

Consult your scanner documentation to ensure it is set up correctly. Be sure to install the software

provided with your scanner. Some scanner models must be switched on before you power up the

computer.

 Place your documents face down on the scanner, making sure they are properly adjusted. Skewed

images may be converted incorrectly.

 Printed documents are best scanned in grayscale at 300 dpi.

Conversion quality depends on the quality of the original document and scanning parameters. Poor

image quality may have an adverse effect on the quality of conversion. Be sure to select the

scanning parameters appropriate for your document.

See also:

 Conversion settings

 Improving conversion results

Conversion settings

ABBYY PDF Transformer+ offers multiple conversion settings for the supported output formats. The

selected conversion settings affect the appearance of the resulting document.

Click a format name to read about the conversion settings available for the format:

 PDF

 DOCX/ODT/RTF

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User’s Guide

 XLSX

 HTML

 PPTX

 TXT

 CSV

 FB2/EPUB

PDF conversion settings

To adjust the conversion settings for the PDF format, select File>Convert To and then click the

PDF tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion

Settings… on the toolbar.

The following settings are available:

Saving formats

 PDF

 PDF/A

Page image settings

The Page image settings drop–down list allows you to control the size and quality of the output

file:

 Best quality (JPEG quality: 70)

Select this item to preserve the quality of the page image.

 Balanced (JPEG quality: 45)

Select this item to reduce the size of the output PDF file without too much loss in quality.

 Compact (JPEG quality: 30)

Select this item to greatly reduce the size of the output PDF file.

DOCX, ODT, and RTF conversion settings

To adjust the conversion settings for the DOCX, ODT, and RTF formats, select File>Convert To

and then click the DOCX/ODT/RTF tab in the Conversion Settings dialog box. Alternatively,

click Convert To>Conversion Settings… on the toolbar.

The following settings are available:

Retain layout

Select the appropriate setting depending on how you plan to use the output document.

a. Exact copy

Preserves the formatting of the original document. This setting is recommended for documents with

complex layouts, such as promotion booklets. Note, however, that it limits your ability to change the

text and formatting in the output document.

b. Editable copy

The formatting of the output document may differ slightly from the original but you will be able to

edit the text in the output document.

c. Formatted text

Retains the paragraphs but does not retain the exact positions of the objects and line spacing. The

resulting text will be left–aligned (right–to–left texts will be right–aligned.

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User’s Guide

Vertical texts will become horizontal.

Text settings

 Keep headers and footers

Retains the running titles (also called headers and footers) in the output document.

 Keep line numbers

Retains the original line numbering (if any). The line numbers will be saved in a separate field that

remains unchanged when you edit the text.

This feature is only available if Exact copy or Editable copy is selected.

 Keep text and background colors

Retains the original background and letter colors.

Picture settings

If your text contains very many pictures, the resulting file may be fairly large. The quality of the

pictures and the size of the resulting file can be tweaked using the options in the Picture settings

drop–down list.

If you do not wish to retain any pictures, clear the Keep pictures option.

XLSX conversion settings

To adjust the conversion settings for the XLSX format, select File>Convert To and then click the

XLSX tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion

Settings… on the toolbar.

The following settings are available:

Text settings

 Ignore text outside tables

Saves only the tables and ignores the rest.

 Convert numeric values to numbers

Converts numbers into the "Numbers" format in the XLSX document. Microsoft Excel can perform

arithmetic operations on such cells.

 Keep headers and footers

Retains the running titles (also called headers and footers) in the output document.

PPTX conversion settings

To adjust the conversion settings for the PPTX format, select File>Convert To and then click the

PPTX tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion

Settings… on the toolbar.

The following settings are available:

Text settings

 Keep line breaks

Retains the original line arrangement. Otherwise, all converted text will be written in one line.

 Wrap text

Fits the converted text into a text box on a slide.

ABBYY

PDF Transformer+

User’s Guide

 Keep headers and footers

Retains the running titles (also called headers and footers) in the output document.

Picture settings

If your text contains very many pictures, the resulting file may be fairly large. The quality of the

pictures and the size of the resulting file can be tweaked using the options in the Picture settings

drop–down list.

If you do not wish to retain any pictures, clear the Keep pictures option.

HTML conversion settings

To adjust the conversion settings for the HTML format, select File>Convert To and then click the

HTML tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion

Settings… on the toolbar.

The following settings are available:

Retain layout

Select the appropriate setting depending on how you plan to use the output document.

 Flexible layout

Preserves the formatting of the original. The output HTML document can be easily edited.

 Formatted text

Retains the paragraphs but does not retain the exact positions of the objects and line spacing. The

resulting text will be left–aligned (right–to–left texts will be right–aligned.

Vertical texts will become horizontal.

Use CSS

Select this option to save the file in HTML 4 format. This preserves the original layout by adding a

cascaded style sheet to the HTML document.

Text settings

 Keep headers and footers

Retains the running titles (also called headers and footers) in the output document.

 Keep line breaks

Retains the original line arrangement. Otherwise, all converted text will be written in one line.

 Keep text and background colors

Retains the original background and letter colors.

Picture settings

If your text contains very many pictures, the resulting file may be fairly large. The quality of the

pictures and the size of the resulting file can be tweaked using the options in the Picture settings

drop–down list.

If you do not wish to retain any pictures, clear the Keep pictures option.

ABBYY

PDF Transformer+

User’s Guide

Encoding

If you want ABBYY PDF Transformer+ to select the appropriate encoding automatically, choose

Autoselect from the drop–down list. Alternatively, you can specify encoding manually by selecting

the appropriate item from the list.

CSV conversion settings

To adjust the conversion settings for the CSV format, select File>Convert To and then click the

CSV tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion

Settings… on the toolbar.

The following settings are available:

Text settings

 Ignore text outside tables

Saves only the tables and ignores the rest.

 Insert page break character (#12) as page separator

Saves the original page arrangement.

 Field separator

Specifies the character that will be used to separate the data columns in the output CSV document.

Encoding

If you want ABBYY PDF Transformer+ to select the appropriate encoding a utomatically, choose

Autoselect from the drop–down list. Alternatively, you can specify encoding manually by selecting

the appropriate item from the list.

TXT conversion settings

To adjust the conversion settings for the TXT format, select File>Convert To and then click the

TXT tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion

Settings… on the toolbar.

The following settings are available:

Text settings

 Keep headers and footers

Retains the running titles (also called headers and footers) in the output document.

Encoding

If you want ABBYY PDF Transformer+ to select the appropriate encoding automatically, choose

Autoselect from the drop–down list. Alternatively, you can specify encoding manually by selecting

the appropriate item from the list.

FB2 and EPUB conversion settings

To adjust the conversion settings for the FB2 and EPUB formats, select File>Convert To and then

click the FB2/EPUB tab in the Conversion Settings dialog box. Alternatively, click Convert

To>Conversion Settings… on the toolbar.

The following settings are available:

Retain layout

Select the appropriate setting depending on how you plan to use the output document.

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PDF Transformer+

User’s Guide

 Formatted text

Retains the paragraphs but does not retain the exact positions of the objects and line spacing. The

resulting text will be left–aligned (right–to–left texts will be right–aligned.

Vertical texts will become horizontal.

 Plain text

Does not retain the formatting.

Save fonts and font sizes

Saves the appearance and sizes of the fonts used in the original document.

Use first page as cover

Places the first page of the original document on the cover of the e –book.

Embed fonts

Embeds the fonts into the e–book.

Picture settings

If your text contains very many pictures, the resulting file may be fairly large. The quality of the

pictures and the size of the resulting file can be tweaked using the options in the Picture settings

drop–down list.

If you do not wish to retain any pictures, clear the Keep pictures option.

Improving conversion results

This section provides advice on selecting the right conversion settings and provides some tips on

how to get the most out of ABBYY PDF Transformer+

 Recognition languages

 Rotating an image

 If the font on the original image is too small...

 If you see the "Adjust resolution" warning message...

 If you see the "Adjust brightness" warning message...

 Working with Complex Script Languages

Recognition languages

The correct languages must be selected, otherwise the text layer of your document will differ from

the text in the document image, causing the search and copy functions to work incorrectly.

1. Open the Edit menu and click Preferences…

2. In the dialog box that opens, select one of the options from the Recognition languages drop–

down list:

 Autoselect

A language will be selected automatically. To edit the list of languages:

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PDF Transformer+

User’s Guide

a. Click the Language Editor… button.

b. Make sure the Automatically select document languages from the following

list option is enabled.

c. Click the Specify... button.

d. Select the desired languages in the dialog box that opens.

 A language or a combination of languages

Select one of the available options. Languages in the list include English, French, German,

and your recently used languages.

 More languages…

Select this option if you want to use other recognition languages.

In the Language Editor dialog box that opens, select the Specify languages manually option

and specify one or more languages.

3. Click Save.

To specify a recognition language, click the Convert To button on the toolbar and then select

the desired language from the drop–down list.

Rotating pages

For best recognition results, a page should have the standard orientation, i.e. with horizontal lines

and top–to–bottom reading order.

1. Open the image of the page you want to rotate.

2. From the Edit>Rotate Page menu, select one of the following:

 Rotate Right

to rotate the image 90 degrees to the right

 Rotate Left

to rotate the image 90 degrees to the left

 Automatically Rotate All Pages

to make the program automatically detect the orientation of the page and correct it if

necessary

You can also rotate an image by clicking one of the two buttons ( ) at the top of

the Pages pane.

If the font on the original image is too small...

For optimal text recognition results, scan documents printed in very small fonts at higher

resolutions.

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PDF Transformer+

User’s Guide

1. Click the button on the toolbar or open the File menu and click Create from

Scanner…

2. Specify a resolution value and scan the image.

You may wish to compare the images of the same document obtained at different resolutions.

Image

Recommended resolution

300 dpi for regular texts (printed in fonts of size 10pt or larger)

400–600 dpi for texts printed in smaller fonts (9pt or smaller)

If you see the "Adjust image resolution" warning message...

Lower scanning resolutions may adversely affect the quality of text recognition.

We recommend scanning documents at 300 dpi.

For best recognition results, vertical and horizontal resolutions must be the same.

Setting the resolution too high (over 600 dpi) increases the recognition time. Increasing the

resolution does not yield substantially improved recognition results. Setting an extremely low

resolution (less than 150 dpi) adversely affects OCR quality.

You may need to adjust the resolution of your images if:

 the resolution of your image is less than 250 dpi or higher than 600 dpi

 the resolution of your image is non–standard; for example, faxes may have a resolution of 204 x 96

dpi.

To adjust the resolution:

1. Click the button on the toolbar or open the File menu and click Create from

Scanner….

2. Specify a resolution value and scan the image.

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PDF Transformer+

User’s Guide

If you see the "Adjust brightness" warning message

ABBYY PDF Transformer+ will display a warning message during scanning if the brightness setting

is incorrect. You may also need to adjust the brightness setting when scanning in black–and–white

mode.

You can adjust the brightness setting in the scanning dialog box. The 50% setting works well in

most cases.

If the resulting image contains too many "sketchy" or "thick" letters, troubleshoot using the table

below.

Image

Recommendations

This image is suitable for text recognition.

Characters are very thin and sketchy

 Lower the brightness to make the image darker

 Scan in grayscale; brightness will be tuned

automatically

Characters are very thick and stuck

together

 Increase the brightness to make the image lighter

 Scan in grayscale; brightness will be tuned

automatically

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PDF Transformer+

User’s Guide

Working with complex script languages

ABBYY PDF Transformer+ lets you create and convert documents in Hebrew, Yiddish, Japanese,

Chinese, Thai, Korean, and Arabic. However, there are some things you will have to do before you

can work with documents that contain text in these languages:

 Install language support files

 Install additional system fonts

Language support

You may have to install language support for Hebrew, Yiddish, Japanese, Chinese, Thai, Korean,

and Arabic languages before you can convert documents that use these languages.

Microsoft Windows Vista and later Microsoft operating systems support these la nguages by

default.

Follow the instructions below to install language support for these languages in Microsoft Windows

XP:

1. Open the Start menu and click Control Panel.

2. Double–click the Regional and Language Options control panel item.

3. Select the following options on the Languages tab:

 Install files for complex script and right–to–left languages (including Thai)

for Hebrew, Yiddish, Arabic, and Thai language support

 Install files for East Asian languages

for Japanese, Chinese, and Korean language support

4. Click OK.

Recommended fonts

The table below lists recommended fonts.

Language

Recommended font

Arabic

Arial™ Unicode™ MS*

Hebrew

Arial™ Unicode™ MS*

Yiddish

Arial™ Unicode™ MS*

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PDF Transformer+

User’s Guide

Thai

Arial™ Unicode™ MS*

Aharoni

David

Levenim mt

Miriam

Narkisim

Rod

Simplified Chinese,

Traditional Chinese,

Korean, Korean (Hangul),

Japanese

Arial™ Unicode™ MS*

SimSun fonts

such as SimSun (Founder Extended), SimSun–18030, NSimSun.

Simhei

YouYuan

PMingLiU

MingLiU

Ming(for–ISO10646)

STSong

* This font is installed with Microsoft Windows XP and Microsoft Office 2000 or later.

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PDF Transformer+

User’s Guide

Editing PDF documents

ABBYY PDF Transformer+ lets you search PDF documents, edit them, and copy content without the

need to convert PDFs to an editable format.

Contents

 Editing text and images

 Copying content from PDF documents

 Recognizing text

 Background recognition

 Image enhancement

 Adding stamps

 Bates numbering

 Managing PDF document pages

 Embedded files

 Keyword search

Editing text and pictures

You can use ABBYY PDF Transformer+ to edit text and pictures in any type of PDF document.

Editing text

Text in PDF documents that do not contain a page image can be edited one line at a time. You can

correct typing errors, delete text, and type new text.

1. Click the button on the toolbar.

The editing mode will be enabled and editable text and pictures will be highlighted.

2. Make the desired changes to the text.

You can use the Text Box tool to edit text in both searchable and image –only PDF documents.

1. Click the button.

2. Click inside the document and type the text you want to add.

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PDF Transformer+

User’s Guide

You can select the background color and type text over existing text in the document.

You can find more information about the Text Box tool in

Adding text to a PDF

document

Inserting and editing pictures

ABBYY PDF Transformer+ lets you insert pictures into any PDF document.

1. Click the button on the toolbar.

2. In the dialog box that opens, select a picture and click Open.

3. The picture will be inserted in the center of the page.

You can resize, move, and delete pictures. When you move a picture, it may overlap with other

objects on the page. To bring the picture to the foreground, right–click it and select Bring Image

to Front.

 To delete a picture in a regular PDF document, enable the Edit Mode, right–click a picture, and click

Delete in the shortcut menu.

 To delete a picture in a searchable or image–only PDF document, click the button on the

toolbar and select the area you want to delete.

See the

Types of PDF documents

article for more information about different types of PDF

documents.

Copying content from PDF documents

ABBYY PDF Transformer+ lets you copy text, pictures, and tables from PDF documents to other

applications. Content can be copied from all types of PDF documents, including scans and image

files, without the need to recognize and save them in an editable format first. Selected data will be

copied to your computer's Clipboard and can then be pasted to any application that supports

pasting from the Clipboard.

Complete the following steps to copy text or a table.

1. Select the text or table that you want to copy.

2. Right–click the selected text or table and either select Copy Text or Copy Table from the shortcut

menu or click the appropriate icon in the pop–up menu above the selected area.

3. Paste the text or table.

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PDF Transformer+

User’s Guide

If the copied text or table differs significantly from the original, add a text layer to the

document page from which you copied it, then copy the text or table again.

Complete the following steps to copy an image of a part of a document.

1. Select the document area you wish to copy.

2. Right–click the selected area and either select Copy Image from the shortcut menu or click the

appropriate icon in the pop–up menu above the selected area.

If the selected area contains text, an image of the text will be copied.

3. Paste the image.

Recognizing text

ABBYY PDF Transformer+ lets you add a text layer to image –only PDF documents. A document

created this way is practically indistinguishable from the original, but the text it contains can be

marked up, copied, and searched. You can also replace the text layer in searchable PDF documents.

1. Specify the languages of your PDF document See

Recognition languages

for details.

2. On the toolbar, click the Convert To button and then select Searchable PDF Document from the

drop–down list.

3. The output document will contain a searchable text layer as a result.

You can also add a text layer when scanning a paper document, opening a PDF file, or adding

pages to an existing PDF document. To do this, select the Recognize text option in the Scan

Pages and Create PDF Document dialog box or the PDF Creation Settings dialog box and

specify the languages of the document.

If ABBYY PDF Transformer+ fails to recognize the PDF document, try saving it as an image –only

PDF document by clicking Convert To on the toolbar and selecting Image–Only PDF

Document from the drop–down list.

Background recognition

ABBYY PDF Transformer+ lets you search and copy text and pictures from PDF documents without a

text layer, such as scanned documents and documents created from image files. This is possible

thanks to a recognition process that runs in the background.

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PDF Transformer+

User’s Guide

Background recognition is enabled by default and starts automatically when you open a PDF

document without a text layer.

The background recognition process cannot run on computers with a single –core processor.

The background recognition process does not change a PDF document's type, so if you save an

image–only document and open it in another application, you will no longer be able to search it and

copy its content.

To make a PDF document searchable you need to add a text layer to it. See

Recognizing text

for more information.

If the search or copy functions don't work properly, check if the document's languages are specified

correctly. See Recognition languages for more information.

You can disable the background recognition process at any time by clearing the Enable

copying and full–text searches in raster documents without a text layer check box in

the Preferences… dialog box.

Image enhancement

ABBYY PDF Transformer+ can enhance the quality of PDF documents created from image files.

Depending on the type of input images, the program will automatically choose and apply the

necessary corrections to remove such defects as skew, uneven text lines or wrong resolution.

ABBYY PDF Transformer+ can also correct page orientation and make characters look smoother with

ABBYY PreciseScan technology.

When a PDF document with a digital signature is enhanced, the signature becomes a bitmap

image.

You can specify enhancement options in the Image Enhancement dialog box (File>Enhance

Image…).

 Correct page orientation

Select this option to automatically correct page orientation. In order for a page to be recognized, it

must have the correct orientation: text lines must be horizontal and text must read from top to

bottom.

 Apply ABBYY PreciseScan to smooth characters on image

Selecting this option enables ABBYY PreciseScan, an image processing technology that smoothes

characters on a document so that they do not become pixilated when you zoom in.

Applying ABBYY PreciseScan may increase the size of the resulting file. To reduce the

size of the file, select Reduce File Size… from the File menu.

Adding stamps

ABBYY PDF Transformer+ lets you stamp PDF files in the same manner as you stamp paper

documents. You can select a stamp from the list of available stamps or create your own, adding any

text you need, together with the data and time of stamping.

ABBYY

PDF Transformer+

User’s Guide

To stamp a page:

1. Click the arrow next to the tool and select a stamp or select the

tool to stamp the document with the most recently used stamp.

If the stamp you want to use is not available in the menu, select More….

2. Stamp the page.

3. Move the stamp to the desired location if necessary.

You can add comments to stamps and change their statuses in the same manner as you add

comments to annotations. For details, see

Working with comments

Creating a stamp...

1. Click the arrow next to the tool and select Create Text Stamp…

2. In the Stamp dialog box, enter a name for the stamp you are about to create.

3. Under Stamp text, type in the text you want to appear on the stamp.

4. From the Add Date/Time list, select the date and/or time of stamping.

The parameters you specify will be added to the Stamp text field after the mouse

cursor. You can change the order of the parameters in this field, add explanatory text,

and set up the data and time formats. For more about setting up date and time, see

Current date and time on stamps and in Bates numbers.

5. Under Font and border, select a font and color for the stamp.

6. Select the Add border option if you want the text to be enclosed in a frame.

7. Click Save to save your settings.

You can create a stamp from an existing one. Click the arrow next to the

tool and select Manage Stamps. In the dialog box that opens, select a stamp and click

Copy….

Editing stamps

1. Click the arrow next to the tool and select Manage Stamps…

2. In the dialog box that opens, select a stamp and click Edit….

3. Specify the desired settings and click Save.

ABBYY

PDF Transformer+

User’s Guide

Removing a stamp...

To remove a stamp from your document, do one of the following:

 Select the stamp in the document and press DEL

 Right–click the stamp in the document and select Delete from the shortcut menu

To remove a stamp from the list:

1. Click the arrow next to the tool and select Manage Stamps

2. In the dialog box that opens, select the stamp you want to remove and click Delete.

Bates numbering

ABBYY PDF Transformer+ lets you add Bates numbers to PDF documents. Bates numbers facilitate

document search and retrieval and are useful for electronic archiving.

To add Bates numbering:

1. On the toolbar, click .

2. From the menu that opens, select one of the available numbering styles.

You will be prompted to save the document under a new name, because once added, Bates

numbering cannot be removed.

Creating a Bates numbering style...

1. On the toolbar, click and then select Create….

2. In the Bates Numbering dialog box, enter a name for the numbering style you are about to

create.

3. Select one of the eight possible positions on the page.

4. Under Bates number text, type in the text you want to appear in the Bates numbers.

5. Select the desired settings:

a. From the Add Date/Time list, select the date and/or time of numbering.

b. Click the Add Page Number button.

This will add the number of the current page to each Bates number.

c. Click the Add Unique Number button.

Bates numbering will start from the number you specify. If multiple documents are

processed, they will all be numbered through starting from this number. Depending on your

ABBYY

PDF Transformer+

User’s Guide

settings, this number will increment either with each new page or with each new document.

By default, numbering starts from 1 and increments with each page. To change the default

settings, click More…

The parameters you specify will be added to the Bates number text field after the

mouse cursor. You can change the order of the parameters in this field, add explanatory

text, and set up the data and time formats. For more about setting up date and time,

see

Current date and time on stamps and in Bates numbers

6. Under Font and border, select a font and color for Bates numbers.

7. Select the Add border option if you want the text to be enclosed in a frame.

8. Click Save to save your settings.

You can create a Bates numbering style from an existing one. Click and

select Manage Bates Numbers In the dialog box that opens, select a numbering style and

click Copy….

Changing Bates numbering parameters...

1. On the toolbar, click and select Manage Bates Numbers…

2. In the dialog box that opens, select a numbering style and click Edit….

3. Specify the desired settings and click Save.

Removing a Bates numbering style from the list...

1. On the toolbar, click and select Manage Bates Numbers…

2. In the dialog box that opens, select the numbering style you want to remove and click Delete.

ABBYY

PDF Transformer+

User’s Guide

Managing PDF document pages

ABBYY PDF Transformer+ lets you delete or add pages to a PDF document, change their order, and

insert blank pages.

Adding pages from scans...

1. Click the button on the toolbar.

2. Specify scanning settings in the dialog box that opens:

 Resolution, scanning mode, and brightness

 Image processing options

 Multi–page document scanning options:

a. Use automatic document feeder (ADF)

b. Duplex scanning (if supported by your scanner)

c. Pause for (pause scanning for several seconds after each page is scanned)

3. Use the Add pages drop–down list to specify where you want to add scanned pages.

4. Click the Scan button.

Scanned pages will be inserted into the PDF document.

Adding pages from a file...

1. Click the button on the toolbar.

2. In the dialog that opens, select the file that you want to add to the PDF document.

You can select several files. If you do so, the Create PDF dialog box with options will

open. You can change the order of files or add more files in this dialog box.

3. Use the Add pages drop–down list to specify where you want to add the selected files.

4. Click the Settings… and, if necessary, configure the following settings:

 Compression influences the size and quality of the resulting PDF document. You should

choose a compression level based on how you plan to use the document. Select None (for

high–quality printouts) if you want to preserve the quality of the images in the

document. High (for e–mail and sharing) is useful for decreasing the size of files which

you plan to e–mail or publish on the Internet.

 If you are adding pages from images or image–only PDFs, make sure you select the

necessary image processing options.

5. Click the Open button.

The selected files will be converted into PDF documents and inserted into the document curre ntly

opened in ABBYY PDF Transformer+.

ABBYY

PDF Transformer+

User’s Guide

Inserting blank pages...

1. Select a page in the Pages pane. You will be able to insert blank pages before or after this page.

2. Right–click the page and select Insert Blank Page from the shortcut menu, then click Before

Current Page or After Current Page.

Changing the order of pages...

 Select one or more pages in the Pages pane and drag them to the desired place in the document.

Rotating pages...

 Select one or more pages in the Pages pane, right–click them and select Rotate Right or Rotate

Left from the shortcut menu.

Deleting pages...

 Select one or more pages in the Pages pane, right–click them and select Delete from the shortcut

menu.

Creating a PDF document from selected pages...

 On the Pages pane, select the desired pages, right–click them and then select Create PDF from

Selected Pages… from the shortcut menu.

The created document will open in a new window.

Attached files

Files of any format can be attached to a PDF file. These files are stored together with the PD F

document. If the PDF document is moved, the files are moved to the same location.

Attached files can be linked to a specific place within a document. If an attached file is linked to a

document, the icon will appear on the corresponding page.

To view attached files:

 Click the button on the pane to the left, or open the View menu and click Attachments.

You can open, save, rename or delete attached files.

ABBYY

PDF Transformer+

User’s Guide

On the ATTACHMENTS pane:

 Select a file

 Click the tool that corresponds to the action you want to perform ( ).

Keyword search

ABBYY PDF Transformer+ can find and highlight information in PDF files. Comments, metadata, and

bookmarks will be searched along with text in the document itself. Search results will be highlighted

in the document, and you can apply various effects to these results.

1. Click the button on the pane to the left or open the View menu and click Search.

The Search pane will open in the left–hand part of the screen.

2. Type the word or phrase you want to find in the search box.

Words or phrases that match your query will be highlighted in the document.

3. You can change search parameters by clicking on the magnifying glass in the search box and

selecting any of the following options:

 Whole Words Only will find only words that are an exact match of the words you typed in

the search box.

 Match Case will find only words that match the capitalization in your query.

You can highlight, underline or cross out any of the found words. Simply select the words you want

to highlight, underline or cross out in the search results and then select the desired tool from the

drop–down list:

The color of the annotation in the Search pane is the same as the color selected on the

toolbar.

ABBYY PDF Transformer+ also lets you search for and remove words and phrases using the

Redaction Mode tool. See the

Redacting data in PDF documents

article for details.

Protecting PDF documents

When you create a PDF document, you can set passwords that protect it from unauthorized access,

editing, and printing. Furthermore, you can remove confidential information as well as any words

and phrases you find using the search function. ABBYY PDF Transformer+ also lets you sign your

ABBYY

PDF Transformer+

User’s Guide

documents with a digital certificate. This certificate can be either self–signed or issued by a

certificate authority.

Contents:

 Redacting data in PDF documents

 Passwords and permissions

 Digital signatures

Redacting data in PDF documents

You can use ABBYY PDF Transformer+ to redact confidential information in PDF documents before

publishing them. Both text and images can be redacted.

1. Click the button on the main toolbar.

2. Select the text and/or images you want to remove.

The selected areas will be covered by black rectangles and any text inside these areas will be

removed from the text layer.

To change the color that is used to obliterate redacted text, click the button on the

toolbar.

ABBYY PDF Transformer+ also lets you redact text found using the search function.

1. Click the button on the main toolbar.

2. Click the button in the pane to the left.

The Search and Redact panel will open in the left part of the window.

3. Type the text you want to redact in the text entry box.

4. Search results will be displayed. Select the results you want to redact.

5. Click the Apply Redactions button.

The selected text will be covered by black rectangles in the document and replaced with asterisks in

hidden objects (i.e. comments, bookmarks, and metadata).

You can also delete hidden data and make it impossible to copy text from the document.

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PDF Transformer+

User’s Guide

1. Click the arrow next to the button and select Remove Hidden Data….

2. In the dialog box that opens, select the types of data that you want to delete and click OK.

Passwords and permissions

When you create a PDF document, you can specify a password to protect the document from

unauthorized access, editing, and printing. A PDF document can be protected with a document

open password and/or a permissions password.

If a PDF document is protected from unauthorized access, it can only be opened after providing a

password that was specified by the document's author. If the document is protected from

unauthorized editing and printing, these actions will only be possible after providing a permissions

password specified by the author. The permissions password can also be used to open a protected

PDF document.

Follow the instructions below to protect a document with a password.

1. Click the button on the main toolbar or select Password Security… from

the Tools menu. The Security Settings dialog box will open.

2. If you want to protect your document from unauthorized access, select the Restrict access with a

Document Open password option.

3. Type the document open password and confirm it.

If you clear the Hide characters option, the password will not be obscured as you type

it and you will not have to confirm it.

4. If you want to protect your document from unauthorized printing and editing, select the Restrict

printing and editing with a Permissions password option.

5. Type the permissions password and confirm it.

If you clear the Hide characters option, the password will not be obscured as you type

it and you will not have to confirm it.

The document open password and the permissions password must be different.

7. Select a printing restriction from the Printing drop–down list.

8. Select an editing restriction from the Editing drop–down list.

9. Select an encryption level and components to encrypt.

10. Click Save.

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PDF Transformer+

User’s Guide

You will be prompted to confirm the passwords again. You can save the changes in the open

document or create a new document.

Digital signatures

ABBYY PDF Transformer+ allows you to sign documents digitally and to validate any digital

signature in a document. A digital signature, just like a hand –written signature on a paper

document, is used to establish the identity of the person that signed the document. Additionally,

digital signatures can be used to make sure that signed documents have not been altered.

To sign a document:

1. Click the button on the toolbar.

2. The Add Signature dialog box will open. Select the certificate you want to use to sign the

document from the Sign as drop–down list. To view a certificate's properties, select it and click the

Show Certificate… button.

If the certificate you want to use is not in the lis t, you will have to install it. To install a

certificate, right–click it in Windows Explorer, click Install Certificate in the shortcut

menu and then follow the instructions in the Certificate Import Wizard.

3. Select your reason for signing the document from the Reason drop–down list or type a new reason.

4. You can also specify where the document was signed in the Location field and provide your contact

details in the Contact field (this step is optional).

5. Click the Sign button.

6. Select the area where you want to place the signature or simply click the desired location.

A signature can only be placed on a document once and contains information about the document's

version at the moment of its signing. If any changes are made to the document after it has been

signed, the signature becomes invalid. This means that the recipient of a signed document can be

sure that the document has not been altered.

To view the properties of a signature in a document:

 Right–click the signature and click Show Signature Properties… in the shortcut menu, or

 Double–click the signature in the SIGNATURES pane.

When you open a PDF document, ABBYY PDF Transformer+ automatically validates the digital

signatures in the document, if any. Validation results will be displayed in the SIGNATURES pane,

which also contains detailed information about the signatures used in the document.

To delete a signature:

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PDF Transformer+

User’s Guide

 Right–click the signature and click Remove Signature in the shortcut menu.

You can only delete a signature from a document if you have the corresponding digital

certificate.

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PDF Transformer+

User’s Guide

Saving and printing

ABBYY PDF Transformer+ lets you save, print, and send PDF documents as e –mail messages.

Contents:

 Saving PDF documents

 Reducing the size of PDF documents

 Sending a PDF document in an e–mail message

 Printing PDF documents

Reducing the size of PDF documents

PDF documents that contain page images or a lot of pictures can be very large. ABBYY PDF

Transformer+ allows you to reduce the size of such documents.

1. From the File menu, select the Reduce File Size… command.

2. In the dialog box that opens, select the languages of your document and click OK.

The compressed document will open in a new window.

Saving PDF documents

ABBYY PDF Transformer+ offers various PDF saving options.

 To save a PDF document, open the File menu and click Save or click the button on the

main toolbar.

 To save a PDF document in the PDF/A format or change the document's file name or the folder to

which it is saved, open the File menu and click Save As…

 To save a PDF document without a text layer (such PDF documents cannot be searched and their

content cannot be selected, copied or edited) click Convert To on the toolbar and select Image–

Only PDF Document from the drop–down list.

Sending a PDF document in an e–mail message

ABBYY PDF Transformer+ lets you send PDF documents in e –mail messages.

1. Click the button on the main toolbar or select E–mail… from the File menu.

2. Specify the document's name in the dialog box that opens.

3. Choose which pages you want to send.

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PDF Transformer+

User’s Guide

4. Click Create E–mail Message.

An e–mail message will be created and the PDF document will be attached to this message. Now all

you have to do is type in the recepient's address and send the message.

Printing PDF documents

You can use ABBYY PDF Transformer+ to print PDF documents. Before printing, please make sure

your computer is connected to a local or network printer and that the drivers for this printer are

installed.

1. Click the button in the main toolbar or open the File menu and click Print….

2. Select one of the printers in the dialog box that opens.

3. Specify which pages you want to print.

4. Specify the number of copies.

5. Click Print.

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PDF Transformer+

User’s Guide

Integrating ABBYY PDF Transformer+ with other

applications

When integrated with Microsoft Office applications and Windows Explorer, ABBYY PDF Transformer+

allows you to open, create or convert PDF documents with a mouse click.

Section contents:

 Microsoft Word, Excel, PowerPoint, and Visio integration

 Microsoft Outlook integration

 Windows Explorer integration

Microsoft Word, Excel, PowerPoint, and Visio integration

When you install ABBYY PDF Transformer+, an ABBYY PDF Transformer+ toolbar is added to

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Visio. By clicking this tab, you

can create PDF documents directly from within these Microsoft Office applications.

ABBYY PDF Transformer+ integrates with Microsoft Office 2007 and later.

1. Start a Microsoft Office application.

For instructions on creating and converting PDF documents from Microsoft Outlook,

please refer to

Integration with Microsoft Outlook

2. Create or open a document that you want to save in PDF.

3. On the ABBYY PDF Transformer+ toolbar, click

 Create PDF to create and save a PDF document

 Create and E–mail PDF to create a PDF document and send it as an e–mail attachment

 Create PDF from Multiple Files to create a PDF document from several files in any of the

supported formats

The created PDF document will be saved and opened in ABBYY PDF Transformer+ or attached to an

e–mail message.

I can't see the ABBYY PDF Transformer+ toolbar in a Microsoft Office application...

 Right–click the toolbar at the top of the Microsoft Office application and select ABBYY PDF

Transformer+ from the shortcut menu.

If there is no ABBYY PDF Transformer+ item in the shortcut menu, this means that you chose

not to integrate ABBYY PDF Transformer+ with Microsoft Office when you installed the program.

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PDF Transformer+

User’s Guide

To integrate ABBYY PDF Transformer+ with Microsoft Office:

1. Click Start>Settings>Control Panel and select Programs and Features.

In Microsoft Windows XP, select Add or Remove Programs.

2. In the list of installed programs, select ABBYY PDF Transformer+ and click Change.

3. In the Custom Installation dialog box, select the desired components and follow the instructions

of the setup program.

Microsoft Outlook integration

When you install ABBYY PDF Transformer+, a ABBYY PDF Transformer+ toolbar is added to

Microsoft Outlook. By clicking this tab, you can create and edit PDF documents directly from within

your mailbox.

In Microsoft Outlook 2007, the ABBYY PDF Transformer+ toolbar is displayed only in mail

messages opened in a separate window.

To create a PDF document while working with Microsoft Outlook:

1. Start Microsoft Outlook.

2. Select a message whose text or attachments you want to use for a PDF document.

If you want to create a PDF document only from some of the attached files, select the

desired files.

3. Click Create PDF from Attachments to create one or several PDF documents from the

attachments. Click Create PDF from Body Text, to create a PDF document from the text of the

message.

4. In the saving dialog box, select a folder where to save your PDF document.

The created PDF document will be saved in the folder of your choice and opened in a new ABBYY

PDF Transformer+ window.

To convert a PDF document while working with Microsoft Outlook:

1. Start Microsoft Outlook.

2. Select a message whose PDF attachments you want to convert.

If you want to convert only some of the attached PDF files, select the desired files.

3. From the Text recognition languages list, select the languages of the PDF documents.

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PDF Transformer+

User’s Guide

4. Adjust the conversion settings if required (click Conversion Settings to open the settings dialog

box).

5. On the toolbar, click Convert PDF and select an output format.

The created document will be saved in the format of your choice and opened in its native

application.

If a converted document looks very much different from the original, make sure the right

conversion settings were selected or try selecting text, picture, and table areas manually. For

details, see

Improving conversion results

I can't see the ABBYY PDF Transformer+ toolbar in Microsoft Outlook...

 Right–click the toolbar at the top of the Microsoft Outlook and select ABBYY PDF Transformer+

from the shortcut menu.

If there is no ABBYY PDF Transformer+ item in the shortcut menu, this means that you chose

not to integrate ABBYY PDF Transformer+ with Microsoft Office when you installed the program.

To integrate ABBYY PDF Transformer+ with Microsoft Office:

1. Click Start>Settings>Control Panel and select Programs and Features.

In Microsoft Windows XP, select Add or Remove Programs.

2. In the list of installed programs, select ABBYY PDF Transformer+ and click Change.

3. In the Custom Installation dialog box, select the desired components and follow the instructions

of the setup program.

Windows Explorer integration

When you install ABBYY PDF Transformer+, it is integrated with Windows Explorer. As a result,

ABBYY PDF Transformer+ commands are added to the shortcut menus that appear when you right –

click files in any of the supported formats. By selecting these command s, you can create and edit

PDF documents directly from Windows Explorer.

To create PDFs from or convert PDFs to Microsoft Word, Microsoft Excel, Microsoft PowerPoint

or Microsoft Visio documents, you must have Microsoft Office installed on your computer.

To create a PDF document without leaving Windows Explorer:

1. In Windows Explorer, select one or more files.

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PDF Transformer+

User’s Guide

2. Right–click the selected file(s) and from the short–cut menu, select one of the following:

 Create PDF… to create and save a PDF document

 Create and E–mail PDF… to create a PDF and attach it to an e–mail message

 Create PDF from Multiple Files… to combine multiple files in various formats into one

PDF document or to create a separate PDF document for each of the files

For details, see

Creating a PDF document from multiple files

The actual commands available to you will depend on the number of selected files and

their formats.

When creating PDFs from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents

their structure, bookmarks, and hyperlinks are all preserved.

To convert a PDF document without leaving Windows Explorer:

1. In Windows Explorer, select one or more files.

2. Right–click the selected file(s) and from the short–cut menu, select Convert To, and then select an

output format.

I can't see any ABBYY PDF Transformer+ commands in the shortcut menu...

If there are no ABBYY PDF Transformer+ commands in the shortcut menu, this means that you

chose not to integrate ABBYY PDF Transformer+ with Windows Explorer when you installed the

program.

To integrate ABBYY PDF Transformer+ with Windows Explorer:

1. Click Start>Settings>Control Panel and select Programs and Features.

In Microsoft Windows XP, select Add or Remove Programs.

2. In the list of installed programs, select ABBYY PDF Transformer+ and click Change.

3. In the Custom Installation dialog box, select the desired components and follow the instructions

of the setup program.

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PDF Transformer+

User’s Guide

Frequently asked questions

This section contains answers to the most frequently asked questions.

Section contents:

 Types of PDF documents

 Supported OCR languages

 Supported document formats

 Current date and time on stamps and in Bates numbers

Types of PDF documents

There are three different types of PDF documents. Documents that only contain the images of

pages are not searchable, and the text they contain cannot be edited. Documents that also contain

a text layer are searchable, and text contained in these documents can be copied.

Regular PDF documents

Regular PDF documents are created when you convert documents in editable formats into the PDF

format. They contain a text layer and illustrations. The size of such PDF files is comparatively smal l,

they are searchable, and their text can be selected, deleted, or modified just like text in other

editable formats, such as Microsoft Word.

Searchable PDF documents

Searchable PDF documents consist of the images of pages with a text layer placed under neath.

Such PDF files are almost indistinguishable from the original documents and are fully searchable.

Text in searchable PDF documents can be selected, copied, or marked up, but not modified.

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PDF Transformer+

User’s Guide

Image–only PDF documents

Image–only PDF documents are created from scans of hardcopy documents. They only contain the

images of pages, without a text layer. Image –only PDF files are not searchable, and the text they

contain usually cannot be modified or marked up. However, with ABBYY PDF Transformer+, you can

copy text from such documents, or add a text layer to turn them into searchable PDF documents.

Supported document formats

PDF creation

ABBYY PDF Transformer+ can create PDF documents from the following file formats:

 Microsoft Word 97–2003 Document (*.doc)

 Microsoft Word Document (*.docx)

 Rich Text Format (*.rtf)

 HTML Document (*.html)

 Microsoft PowerPoint 97–2003 Presentation (*.ppt)

 Microsoft PowerPoint Presentation (*.pptx)

 Text Files (*.txt)

 Microsoft Excel 97–2003 Workbook (*.xls)

 Microsoft Excel Workbook (*.xlsx)

 Microsoft Visio 2003–2010 Drawing (*.vsd)

 Microsoft Visio Drawing (*.vsdx)

 Image files (*.jpeg, *.jpeg 2000, *.bmp, *.jbi2g, *.gif, *.tiff, *.png, *.pdf)

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PDF Transformer+

User’s Guide

You can use the built–in PDF–XChange 5.0 for ABBYY digital printer to create PDF documents

from files with other formats.

PDF conversion

ABBYY PDF Transformer+ can convert PDF files to the following formats:

 Microsoft Word Document (*.docx)

 OpenDocument Text (*.odt)

 Rich Text Format (*.rtf)

 Microsoft Excel Workbook (*.xlsx)

 Microsoft PowerPoint Presentation (*.pptx)

 HTML Document (*.html)

 FB2 Document (*.fb2)

 EPUB Document (*.epub)

 Microsoft Office Excel Comma–Separated Values File (*.csv)

 Text Files (*.txt)

 Searchable PDF (*.pdf, *.pdf/a)

In order to work with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, or Microsoft Visio

documents, you will need to have the corresponding components of Microsoft Office installed

on your computer.

Changing the interface language

The interface language is selected when ABBYY PDF Transformer+ is installed. This language will be

used for all the messages, dialog boxes, buttons, and menu items. To change the interface

language, follow the instructions below:

1. Open the Preferences dialog box (Tools>Preferences…).

2. Select the desired language from the Interface language drop–down menu.

3. Click the Save button.

4. Restart ABBYY PDF Transformer+.

Current date and time on stamps and in Bates numbers

You can create stamps and Bates numbers that display the current date. Use the following tags in

the stamp manager or bates number manager.

Tag

Example

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PDF Transformer+

User’s Guide

<d/>

Date in short format

07.02.2013

<date/>

Date in long format

7 February 2013

<t12/>

Time in 12–hour format

9:22 PM

<t24/>

Time in 24–hour format

21:22

<time/>

Time in HH:MM:SS format

21:22:51

By default, the regional settings of your computer will determine the date and time formats. You

can specify a different format. For example, <d=RUS/>, <date=USA/>, or <time=ENG/>. The

result will be immediately displayed in the preview pane.

Click here to see some examples

<d=USA/>

2/7/2013

<d=ENG/>

07/02/2013

<d=RUS/>

07.02.2013

<d=DEU/>

07.02.2013

<d=FRA/>

07/02/2013

<d=ITA/>

07/02/2013

<d=ESP/>

07/02/2013

<d=NLD/>

3–2–2013

<d=PO/>

2013–02–07

<d=HUN/>

2013.02.07

<d=CZ/>

7.2.2013

<d=SL/>

7. 2. 2013

Your operating system may not support some of the regions specified in the tags

above. Of course, you can specify any other region supported by your operating

system.

You can specify date and time formats using the <date/> and <time/> tags.

Click here to see some examples

ABBYY

PDF Transformer+

User’s Guide

<date=USA %A/>

Friday

<date=DEU %B, %Y/>

February, 2013

09h 22m

<date/> parameters

Example

Year

The year as a number from 01 to 99 (with leading zeros)

%#y

The year as a number from 1 to 99 (no leading zeros)

The year as a number from 0001 to 9999 (with leading zeros)

2013

%#Y

The year as a number from 1 to 9999 (no leading zeros)

2013

Month

Abbreviated names of the months

Feb

Full names of the months

February

The month as a number from 01 to 12 (with leading zeros)

%#m

The month as a number from 1 to 12 (no leading zeros)

Day of month

The day as a number from 01 to 31 (with leading zeros)

%#d

The day as a number from 1 to 31 (no leading zeros)

Day of week

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PDF Transformer+

User’s Guide

Abbreviated names of the days

Full names of the months

Tuesday

<time/> parameters

Example

Hours

Hours in 24–hour format (from 00 to 23, with leading zeros)

%#H

Hours in 24–hour format (from 0 to 23, no leading zeros)

Hours in 12–hour format (from 01 to 12, with leading zeros)

%#I

Hours in 12–hour format (from 1 to 12, no leading zeros)

A.M./P.M. indication for 12–hour format*

Minutes and seconds

Minutes as a number from 00 to 59 (with leading zeros)

%#M

Minutes as a number from 0 to 59 (no leading zeros)

Seconds as a number from 00 to 59 (with leading zeros)

%#S

Seconds as a number from 0 to 59 (no leading zeros)

Additional parameter

Percentage symbol

Changing your regional settings

1. Select Start>Control Panel>Clock, Language and Region and click Region and Language.

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User’s Guide

2. On the Formats tab, select a standard to be used for date and time, or click Additional

settings... to create your own date and time formats.

In Microsoft Windows XP, click the Regional Options tab.

______________________

* Available only for the USA, ENG, HUN, and CZ regions.

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User’s Guide

Appendix

Contents

 Glossary

 Keyboard shortcuts

 Using ABBYY PDF Transformer+ Help

 Customer Experience Improvement Program

Glossary

Activation is the process of obtaining a special code from ABBYY which allows the user to use a

copy of the software in full mode on a specific computer.

Active area is a selected area on an image that can be deleted, moved or modified. To make an

area active, click it. The frame enclosing an active area is bold and has small squares on its

corners.

Activation code is a code that is issued by ABBYY to each user of ABBYY PDF Transformer+

during the activation procedure. An activation code is used to activate ABBYY PDF Transformer+ on

the computer that was used to generate the Product ID.

ADRT® (Adaptive Document Recognition Technology) is a technology that improves the quality of

conversion of multi–page documents. It is capable of recognizing such structural elements as

headings, headers and footers, footnotes, page numbering, and signatures.

Area is a section on an image enclosed by a frame. Before performing OCR, ABB YY PDF

Transformer+ detects text, picture, table, and barcode areas in order to determine which sections

of the image should be recognized and in what order.

Automatic Document Feeder (ADF) is a device that automatically feeds documents to a scanner.

A scanner with an ADF can scan multiple pages without manual intervention. ABBYY PDF

Transformer+ supports multi–page documents.

Background picture area is an image area that contains a picture with text printed over it.

Brightness is a scanning parameter that indicates the contrast between the black and white areas

on an image. Setting the correct brightness value increases recognition quality.

Character encoding is used to pair characters with character codes.

Document open password is a password which prevents users from opening a PDF document

unless they type the password specified by the author.

DPI (dots per inch) is a measure of image resolution.

Driver is a software program that controls a computer peripheral (e.g., a scanner, a monitor, etc).

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PDF Transformer+

User’s Guide

Font effects alter the appearance of a font (i.e. bold, italic, underlined, strikethrough, subscript,

superscript, small caps).

Headers and Footers are images or text in the top or bottom margin of a page. Headers are

located at the top of the page and footers are located at the bottom.

Keyboard shortcuts are keys or combinations of keys that trigger a specific action when pressed.

Using hotkeys can significantly increase your productivity.

OCR (Optical Character Recognition) is the process of converting text from an image into machine –

encoded text. OCR software can "read" text on a scanned page, separate it from pictures and other

design elements, find tables and analyze their contents, and then compile all of the resulting data

into an editable document that mirrors the original's appearance.

Page analysis is the process of identifying areas on an image. Page analysis can be carried out

automatically by clicking the Convert button or manually, before starting conversion.

Page layout is the arrangement of text, tables, pictures, paragraphs, and columns on a page. The

fonts, font sizes, font colors, text background, and text orientation are also part of the page layout.

PDF (Portable Document Format) is a versatile document format. A PDF file looks the same no

matter what computer it is displayed on thanks to the detailed descriptions of text, fonts and

graphics it contains.

PDF security settings are restrictions that prevent a PDF document from being opened, edited,

copied or printed. These settings include document open passwords, permissions passwords, and

encryption levels.

Permissions password is a password which prevents other users from printing and editing a PDF

document unless they type the password specified by the author. If some security settings are

selected for the document, other users will not be able to change these settings until they type the

password.

Picture area is an area that contains a picture. This type of area may enclose an actual picture or

any other object that you want to be displayed as a picture (e.g. a section of text).

Product ID is a parameter that is automatically generated based on a computer's hardware

configuration when ABBYY PDF Transformer+ is activated on that computer.

Recognition area is an image area that ABBYY PDF Transformer+ should analyze automatically.

Regular PDF document is a PDF document that contains a text layer and illustrations. This type

of PDF document is usually created by converting an editable document file to PDF. Regular PDF

files are relatively small and fully searchable. Text in these documents can be selected, edited and

deleted, just like text in other editable formats, such as Mi crosoft Word documents.

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User’s Guide

Resolution is a scanning parameter that indicates how many dots can be placed in a line of a

specific length. A resolution of 300 dpi should be used for fonts of 10 pt and larger, 400 to 600 dpi

is preferable for smaller font sizes (9 pt and less).

Serial number is a unique number you receive when you purchase ABBYY PDF Transformer+. It is

used during activation.

Shortcut menu is the menu that appears when you right–click something, such as an area or

another part of a document.

Support ID is a unique identifier of a serial number that contains information about the license

and the computer on which it is used. A support ID provides additional protection and is checked by

the technical support service before providing technical su pport.

Table area is an image area that contains data in table form. When the application reads this type

of area, it draws vertical and horizontal separators inside the area to form a table. This area is then

rendered as a table in the output text.

Text area is an image area that contains text. Note that text areas should only contain single –

column text.

Unicode is an international text encoding standard developed by the Unicode Consortium (Unicode,

Inc.). The Unicode standard provides an easily extendible 16–bit system for encoding symbols from

almost all contemporary languages. It specifies how symbols should be encoded and determines

which algorithms and character properties should be used during the encoding process.

Keyboard shortcuts

ABBYY Transformer+ offers the following keyboard shortcuts for the most commonly used

commands.

 The File Menu

 The Edit Menu

 The View Menu

 The Tools Menu

 The Help Menu

The File Menu

Command

Shortcut

Open…

Ctrl+O

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User’s Guide

Create from File…

Ctrl+N

Create from Scanner…

Ctrl+K

Save

Ctrl+S

Save As…

Ctrl+Shift+S

Ctrl+W

Print…

Ctrl+P

Exit

Ctrl+Q

The Edit Menu

Command

Shortcut

Undo

Ctrl+Z

Redo

Ctrl+Y

Cut

Ctrl+X

Copy

Ctrl+C

Paste

Ctrl+V

Delete

Del

Select All

Ctrl+A

Find

Ctrl+F

Find Next

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User’s Guide

Add from File…

Ctrl+Shift+N

Add from Scanner…

Ctrl+Shift+K

The View Menu

Command

Shortcut

Pages

Bookmarks

Ctrl+F

Attachments

Signatures

Comments

Zoom In

Ctrl++

Zoom Out

Ctrl+–

Best Fit

Ctrl+1

Fit to Width

Ctrl+2

Actual Size

Ctrl+0

First Page

Home

Last Page

End

Ctrl+Up Arrow

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User’s Guide

Ctrl+Down Arrow

Previous View

Alt+Left Arrow

Next View

Alt+Right Arrow

Continuous Scroll

F11

Single Page

F11

The Tools Menu

Command

Shortcut

Comment

Ctrl+T

Highlight

Ctrl+H

Underline

Ctrl+U

Strikethrough

Ctrl+D

Add Note to Insert Text

Ctrl+J

Search and Mark Up

Ctrl+F

Edit Text and Images

Shift+F2

Redaction

Ctrl+Shift+H

The Help Menu

Command

Shortcut

ABBYY

PDF Transformer+

User’s Guide

ABBYY PDF Transformer+ Help

Using ABBYY PDF Transformer+ Help

 Keyboard shortcuts for the Help window

 Using the Contents, Index, Search pane

 Using the topic pane

 Keyboard shortcuts for browsing search results

 Changing the appearance of a Help topic

Keyboard shortcuts for the Help window

Press

Display the Help window

Switch between the Help topic

and the Contents, Index,

Search pane

Display the Options menu to

access the commands on the

Help toolbar

ALT+O

Hide or show the pane with the

Contents, Index, and Search

tabs

ALT+O, and then press T

Display one of the previously

viewed topics

ALT+O, and then press B to go back or F to go forward

Return to the specified home

page

ALT+O, and then press H

Stop the Help window from

opening a Help topic (useful if

you want to stop a Web page

from downloading)

ALT+O, and then press S

Open the Internet Options

ALT+O, and then press I

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PDF Transformer+

User’s Guide

dialog box for Microsoft Internet

Explorer, where you can change

accessibility settings

Refresh the topic (when viewing

a Web page)

ALT+O, and then press R

Print all topics in the current

book or the selected topic only

ALT+O, and then press P

Close the Help window

ALT+F4

Using the Contents, Index, and Search pane

Press F6 to switch from the Help topic to the Contents, Search, Index pane.

Press

Switch to the next tab

CTRL+TAB

Switch to the Contents tab

ALT+C

Switch to the Search tab

ALT+S

Switch to the Index tab

ALT+N

Open a selected book or Help topic

ENTER

Select the next book or Help topic

DOWN ARROW

Select the previous book or Help topic

UP ARROW

Display a shortcut menu

SHIFT+F10

Using the topic pane

Press F6 to switch from the Contents, Index, Search pane to the open Help topic.

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User’s Guide

Press

Go to the next Help topic

ALT+RIGHT ARROW

Go to the previous Help topic

ALT+LEFT ARROW

Select the next hidden text or hyperlink

TAB

Select the previous hidden text or hyperlink

SHIFT+TAB

Perform the action for the selected hidden text, or

hyperlink

ENTER

Scroll toward the beginning or end of a Help topic

UP ARROW or DOWN ARROW

Scroll toward the beginning or end of a Help topic in

large increments

PAGE UP or PAGE DOWN

Go to the beginning or end of a Help topic

HOME or END

Print the current Help topic

CTRL+P

Select the entire Help topic

CTRL+A

Copy the selected items to the Clipboard

CTRL+C

Display a shortcut menu

SHIFT+F10

Keyboard shortcuts for browsing search results

To select a topic, use the UP ARROW or DOWN ARROW keys, and then press ENTER to open the

topic in the Help window.

Changing the appearance of a Help topic

1. On the Help menu, click Help.

2. In the Help window, click Options, and then click Internet Options.

3. On the General tab, click Accessibility, and then select the Ignore colors specified on Web

pages check box.

4. Click OK.

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PDF Transformer+

User’s Guide

5. In the Internet Options dialog box, do one or both of the following:

 To change the color of the background or text in Help, click the General tab, click Colors,

and then select the options you want.

 To change the font in Help, on the General tab, click Fonts, and then select the options

you want.

If you change the font and background color of the Help topics in the Help window, this change

will also affect the font and background color when you view a Web page in Microsoft Internet

Explorer.

Customer Experience Improvement Program

At ABBYY, we are constantly seeking to improve the effectiveness and usability of our products. In

order to accomplish this, we need to know how users interact with out products and which

functions they use.

Since contacting every user directly and asking for feedback isn't possible, the Custo mer Experience

Improvement Program was created. This program is completely anonymous and participation is

strictly voluntary. If you choose to participate, information about your system and the settings you

use in your ABBYY product (build number, part number, license type, name of your operating

system and your region) will be sent from your computer to ABBYY from time to time, without any

effort on your part. No personal data will ever be sent to ABBYY during this process.

An internet connection is required to send this information.

To participate in the Customer Experience Improvement Program:

 Select the Participate in the Customer Experience Improvement Program option in the

Preferences… dialog box (Tools>Preferences…).

You can opt out of the Customer Experience Improvement Program at any time by clearing the

Participate in the Customer Experience Improvement Program option in the

Preferences… dialog box.

You can find more information about the Customer Experience Improvement Program on our

website at http://www.abbyy.com.

ABBYY

PDF Transformer+

User’s Guide

Activating and registering ABBYY PDF Transformer+

Software piracy hurts software manufacturers and end users alike – using an illegal product is never

safe. Legal software ensures that a third party cannot introduce detrimental code changes. ABBYY

makes every effort to protect its intellectual property rights and the security of its customers.

ABBYY software products include special protection technology which prevents unauthorized use by

those who have not entered into a license agreement with ABBYY.

To be able to run ABBYY PDF Transformer+ in full mode, you need to activate it.

Registration is optional and registered users enjoy certai n benefits.

Section contents:

 Activating ABBYY PDF Transformer+

 Registering ABBYY PDF Transformer+

 Privacy Policy

Activating ABBYY PDF Transformer+

After you install ABBYY PDF Transformer+, you will have to activate it, otherwise it will run in trial

mode. If you are not prompted to activate ABBYY PDF Transformer+ after installation, your copy

does not require activation.

When the trial period ends, you will still be able to use ABBYY PDF Transformer+ to view and

comment PDF files.

The built–in Activation Wizard will help you activate the program by sending the data required to

activate your copy to ABBYY. In return, you will receive an Activation Code which you will have to

enter in order to complete the activation process. The Activation Wizard has a simple interface

and the activation process will only take a few minutes.

Complete the following steps in order to activate ABBYY PDF Transformer+:

1. Open the Help menu and click Activate…

2. Follow the instructions in the Activation Wizard.

If you choose to activate by e–mail or phone, you will have to enter the Activation Code you

receive from ABBYY or the path to to the Activation File in the Activation Wizard.

Once activation is complete, you can begin using ABBYY PDF Transformer+ on the computer on

which it was activated.

There are several ways to activate your product:

 Activation via the internet

The activation process is automatic and only takes several seconds. An internet connection is

required for this activation method.

 Activation by e–mail

You will be prompted to send an automatically generated message containing activation information

to ABBYY.

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PDF Transformer+

User’s Guide

Please do not change the subject and the contents of the message to insure a quick

reply from the e–mail robot.

 Activation on the website

The Activation Wizard will display an internet address, a serial number, and the Product ID (you

can copy them). Go to the specified internet address and type the serial number and the Product

ID in the corresponding fields on the web page. You will be prompted to download a file. Save this

file to your hard disk and specify the path to this file in the activation wizard.

The Product ID is a unique parameter generated by the Activation Wizard based on your

computer's configuration during the activation process. This parameter does not contain any

personal information or any information about your user settings and the software and data on your

computer. In addition to the Product ID, your serial number, the name of your product, its ve rsion

number and interface language will be transferred to ABBYY's server. This information is collected in

order to select the language and contents of the message displayed at the end of the activation

process and will not be used for any other purpose.

 Activation by phone

Select your country in the Activation Wizard. You will be prompted to contact the nearest office of

ABBYY or one of ABBYY's partners by phone. Please tell the technical support engineer the serial

number and Product ID displayed in the Activation Wizard.

Receiving an Activation Code by phone may take a considerable amount of time.

You can uninstall and re–install ABBYY PDF Transformer+ on the same computer an unlimited

amount of times without repeating the activation process. However, if significant changes were

made to your computer's configuration, your hard disk was formatted or your operation system was

re–installed, you will have to receive a new activation code and activate ABBYY PDF Transformer+

again.

Registering ABBYY PDF Transformer+

ABBYY invites you to become a registered user of ABBYY PDF Transformer+. Registration is optional

and registered users enjoy certain benefits.

To register your copy of ABBYY PDF Transformer+, use one of the following four methods:

 Fill out the registration form when activating the program

If you do not register the program during activation, you can always do it later.

 From the Help menu, select Register… and fill out the registration form

 Register on the ABBYY website

 Contact the nearest ABBYY office

Registered users enjoy the following benefits:

1. Free technical support

2. E–mail notifications about new ABBYY releases

ABBYY

PDF Transformer+

User’s Guide

You agree to transfer your personal data to ABBYY during registration of your copy of the ABBYY

PDF Transformer+ software product. You also agree that ABBYY may collect, process, and use the

data received from you in accordance with terms of the License Agreement and applicable law. Any

personal information provided by you will be used only within the ABBYY group of companies and

will not be disclosed to any third party unless ABBYY is required to so under applicable law or by

the License Agreement.

ABBYY may send you e–mail messages containing product news, pricing information, special offers,

and other company and product information only if you agree to receive such information from

ABBYY by selecting the corresponding option in the product registration dialog box. You can delete

your e–mail address from the mailing list at any time by contacting ABBYY.

Buying ABBYY products

You can purchase ABBYY products in the ABBYY online store or from one of ABBYY's partners listed

at http://www.abbyy.com.

For detailed information about ABBYY products, please

 visit our website http://www.abbyy.com

 contact the nearest ABBYY office

 send us an e–mail to sales@abbyy.ru

You can get more fonts for various languages at www.paratype.com/shop/.

About ABBYY

ABBYY is a Russian company founded in Moscow in 1989. It is a leading software developer and

service provider in the areas of linguistics, optical character recognition and data capture.

ABBYY is headquartered in Moscow and has established a presence on 5 continents: our 13

international offices are located in Austria, the UK, Germany, Cyprus, Russia, USA, Thailand,

Ukraine and Japan.

According to our internal data, over 30 million people in 150 countries use ABBYY products to

automate labor–intensive tasks, increase productivity and turn data into useful knowledge. ABBYY

products have received awards from top trade magazines and review labs from all over the world,

over 240 of which were awarded for the ease of use and accessibility of ABBYY products and the

innovativeness and high quality of ABBYY technologies.

Leading players of the enterprise content management and data captur e markets, including

Microtek, Hewlett–Packard, Samsung Electronics, BancTec, EMC2/Documentum, NewSoft and

Notable Solutions use ABBYY's technologies in their products. The FineReader line of ABBYY's

optical character recognition products is pre–installed on scanners and multifunction printers

(MFPs) from major manufacturers such as Xerox, Epson, Canon, Toshiba, Panasonic

Communications, Fujitsu and Konica Minolta.

Key Products

ABBYY FineReader is an optical character recognition (OCR) system that lets u sers increase their

productivity when working with documents and PDF files. It is capable of converting various types

ABBYY

PDF Transformer+

User’s Guide

of documents (such as hardcopy documents, PDF files and document images from digital cameras)

into editable and searchable formats.

ABBYY Lingvo is a dictionary program that brings licensed dictionaries, encyclopedias and

professional translation services to PCs, smartphones and tablets. It lets users translate words and

phrases and look them up in various online resources, including Wikipe dia. ABBYY Lingvo includes

recorded pronunciations of words by native speakers, phrase books, and Lingvo Tutor, an

application that helps users memorize new words.

ABBYY Mobile Products are recognition and translation applications for mobile devices. These

apps will help you extract useful information from printed text, access a wide range of dictionaries

licensed from publishers from all over the world, and even offer a novel approach to managing your

contacts.

ABBYY Recognition Server is an automated, server–based document capture solution for

enterprises. It converts documents from fax machines, scanners and multifunction printers to

popular document formats (such as PDF, HML and Microsoft Word documents) and creates digital

archives. ABBYY Recognition Server is highly scalable, easy to use and administrate.

ABBYY FlexiCapture is a data and document capture solution for enterprises. ABBYY FlexiCapture

automates data capture processes, taking data from hardcopy documents and storing it in an

enterprise's database.

ABBYY FineReader Engine is a powerful software development kit that lets developers

incorporate advanced recognition and document conversion technology into their products. ABBYY

FineReader Engine is capable of optical character recognition (OCR), intelligent character

recognition (ICR), optical mark recognition (OMR), reading barcodes, creating document images

and converting PDF files. It can recognize printed text (OCR) in 198 languages and hand –printed

text (ICR) in 113 languages.

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PDF Transformer+

User’s Guide

Technical support

Should you have any questions regarding the use of ABBYY PDF Transformer+, please consult all

the documentation you have (the User's Guide and Help) before contacting the ABBYY technical

support service. You may also wish to browse the technical s upport section on the ABBYY website

at www.abbyy.com/support — you may find the answer to your question there.

Our technical support service engineers will need the following information to answer your question

competently:

 Your full name

 The name of your company or organization (if applicable)

 Your telephone number (or fax or e–mail)

 The serial number of your copy of ABBYY PDF Transformer+ or support ID. The support ID is the

unique identifier of the serial number, which contains information about your license and computer.

To view your support ID, select Help>About…>License Info

 The build number of your copy (as displayed in Help>About…)

 A general description of your problem and the full text of the error message (if there was one)

 The type of your computer and processor

 The version of your Windows operating system

 Any other information that you think is important

You can gather some of the above information automatically:

1. Select Help>About….

2. Click System Info… to open a dialog box with some of the above information.

Only registered users are eligible for free technical support. You can register your copy of the

application on the ABBYY website or by selecting Help>Register….

Should you have any questions about using ABBYY PDF Transformer+, contact any of the

ABBYY representative offices.

Abbyy PDF Transformer+ User's Guide PDFT4 UG English

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