Adobe Acrobat 8 Professional Getting Started Guide 8.0 Pro Gs

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Contents
Chapter 1: Getting Started Guide

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GETTING STARTED

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Adobe Acrobat 8 Professional Getting Started Guide for Windows® and Mac OS

If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license

and may be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be

reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior

written permission of Adobe Systems Incorporated. Please note that the content in this guide is protected under copyright law even if it is not distributed

with software that includes an end user license agreement.

The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by

Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the

informational content contained in this guide.

Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorized

incorporation of such material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission

required from the copyright owner.

Any references to company names in sample templates or images are for demonstration purposes only and are not intended to refer to any actual organi-

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Adobe, the Adobe logo, Acrobat, Acrobat Capture, Acrobat Connect, Breeze, Creative Suite, Distiller, Flash, FrameMaker, FreeHand, GoLive, Illustrator,

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and regulations contained in the preceding sentence shall be incorporated by reference.

Part Number: 90069608 (09/06)

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iii

Contents

Chapter 1: Getting Started Guide

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Using Adobe Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Workflows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

What’s new. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

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Chapter 1: Getting Started Guide

Installation

Requirements

To review complete system requirements and recom-

mendations for your Adobe® software, see the Read

Me file included with your software.

Install the software

1 Close any other Adobe applications open on your

computer.

2 Insert the installation disc into the disc drive, and

follow the on-screen instructions.

Note: For more information, see the Read Me file

included with your software.

Activate the software

Adobe software may include license management

technology to ensure compliance with the product

license agreement. When present, this technology

prompts you to verify the license of your product

within 30 days after you first use it. Verification is

mandatory.

You may be prompted to activate the software. The

verification process doesn’t collect, transmit, or use

any information about the identity of users. For more

informationonthistopic,see theReadMefileonyour

installation disc, or visit the Adobe website at

www.adobe.com/go/activation.

1 If the Activation dialog box isn’t already open,

choose Help > Activation > Activate.

2 Follow the on-screen instructions.

Note: If you want to install the software on a different

computer, you must first deactivate the software on your

computer: Choose Help > Activation > Deactivate.

installation support, notifications of updates, and

other services.

❖ To register, follow the on-screen instructions in the

Registration dialog box, which appears after you

install and activate the software.

If you postpone registration, you can register at any

time by choosing Help > Registration.

Read Me

Theinstallationdisccontainsthe Read Me file foryour

software. (This file is also copied to the application

folder during product installation.) Open the file to

read important information about the following

topics:

• System requirements

• Installation

• Registration

• Electronic licensing

• Legal notices

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2 CHAPTER 1

Getting Started Guide

Using Adobe Help

Adobe Help resources

Documentation for your Adobe software is available

in a variety of formats.

In-product and LiveDocs Help

In-product Help provides access to all documentation

and instructional content available at the time the

software ships. It is available through the Help menu

in your Adobe software.

LiveDocs Help includes all the content from

in-product Help, plus updates and links to additional

instructional content available on the web. For some

products, you can also add comments to the topics in

LiveDocs Help. Find LiveDocs Help for your product

in the Adobe Help Resource Center, at

www.adobe.com/go/documentation.

Most versions of in-product and LiveDocs Help let

you search across the Help systems of multiple

products. Topics may also contain links to relevant

content on the web or to topics in the Help of another

product.

ThinkofHelp, both in theproduct andonthe web, as

a hub for accessing additional content and commu-

nities of users. The most complete and up-to-date

version of Help is always on the web.

How To topics

The How To topics provide a brief overview of the

most common tasks. If you need more information,

clickthe linkatthe bottom of theHow To topictoview

the related Help topic.

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ADOBE ACROBAT 8 PROFESSIONAL

Getting Started Guide

PDF documentation

The in-product Help is also available as an Adobe PDF

that is optimized for printing. Other documents, such

as installation guides and white papers, may also be

provided as PDFs.

All PDF documentation is available through the Adobe

Help Resource Center, at

www.adobe.com/go/documentation. To see the PDF

documentation included with your software, look in the

Documents folder on the installation or content DVD.

Printed documentation

Printed editions of the in-product Help may be

available for purchase in the Adobe Store, at

www.adobe.com/go/store. You can also find books

published by Adobe publishing partners in the Adobe

Store.

A printed workflow guide is included with all Adobe

Creative Suite® 3 products, and stand-alone Adobe

products may include a printed getting started guide.

Note: Printed documentation is not available in all

languages.

Using Help in the product

In-product Help is available through the Help menu.

Afteryou startthe AdobeHelpViewer, youcan access

Help for additional Adobe products installed on your

computer. Topics may contain links to additional

content on the web.

If you search for a phrase, such as “shape tool,”

enclose it in quotation marks to see only those topics

that include all the words in the phrase (applies to

roman language versions of the software).

Accessibility features

Adobe Help content is accessible to people with

disabilities—such as mobility impairments, blindness,

and low vision. In-product Help supports these

standard accessibility features:

• The user can change text size with standard context

menu commands (Microsoft® Windows®) and

standard menu commands (Apple Mac OS).

• Links are underlined for easy recognition.

• If link text doesn’t match the title of the destination,

the title is referenced in the Title attribute of the

Anchor tag. For example, the Previous and Next

links include the titles of the previous and next

topics.

• Content supports high-contrast mode.

• Images without captions include alternate text.

• Each frame has a title to indicate its purpose.

• Standard HTML tags define content structure for

screen reading or text-to-speech tools.

• Style sheets control formatting, so there are no

embedded fonts.

Keyboard shortcuts for Help toolbar controls

(Windows)

Back button Alt+Left Arrow

Forward button Alt+Right Arrow

Print Ctrl+P

About button Ctrl+I

Help For menu Alt+Down Arrow or Alt+Up Arrow to

view Help for another application

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Getting Started Guide

Keyboard shortcuts for Help navigation (Windows)

• To move between panes, press Ctrl+Tab (forward)

and Shift+Ctrl+Tab (backward).

• To move through and outline links in a pane, press

Tab (forward) or Shift+Tab (backward).

• To activate an outlined link, press Enter.

• To change text size, press Ctrl/Command+plus sign

(+) or Ctrl/Command+minus sign (-).

Resources

Adobe Video Workshop

Adobe Creative Suite 3 Video Workshop offers over

200 training videos covering a wide range of subjects

for print, web, and video professionals.

You can use Adobe Video Workshop to learn about

any Creative Suite 3 product. Many videos show you

how to use Adobe applications together.

Note: Adobe Video Workshop is not available in all

languages.

When you start Adobe Video Workshop, you choose

the products you want to learn and the subjects you

want to view. You can see details about each video to

focus and direct your learning.

Community of presenters

With this release, Adobe Systems invited the

community of its users to share their expertise and

insights. Adobe and lynda.com present tutorials, tips,

and tricks from leading designers and developers such

as Joseph Lowery, Katrin Eismann, and Chris

Georgenes. You can see and hear Adobe experts such

as Lynn Grillo,GregRewis,and RussellBrown.Inall,

over 30 product experts share their knowledge.

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Tutorials and source files

Adobe Video Workshop includes training for novices

and experienced users. You’ll also find videos on new

features andkey techniques.Eachvideocoversasingle

subject and typically runs about 3-5 minutes. Most

videos come with an illustrated tutorial and source

files, so you can print detailed steps and try the tutorial

on your own.

Using Adobe Video Workshop

You can access Adobe Video Workshop using the

DVD included with your Creative Suite 3 product. It’s

also available online at

www.adobe.com/go/learn_videotutorials. Adobe will

regularly add new videos to the online Video

Workshop, so check in to see what’s new.

Acrobat videos

Adobe Video Workshop covers a wide range of

subjects for Adobe Acrobat®, including these:

• Setting up the workspace and taskbars

• Combining files into a PDF

• Converting PDFs

• Modifying PDFs

• Adding comments to PDFs

• Working with shared reviews

• Reviewing and summarizing comments

• Adding security to forms

• Collaborating in real time with Adobe Acrobat

Connect™

• Preflighting files

• Printing documents

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To access Adobe Creative Suite 3 video tutorials, visit

Adobe Video Workshop at

www.adobe.com/go/learn_videotutorials.

Note: Adobe Video Workshop is not available in all

languages.

Extras

You have access to a wide variety of resources that will

help you make the most of your Adobe software. Some

of these resources are installed on your computer

during the setup process; additional content is

included on the installation or content disc, if appli-

cable. Unique extras are also offered online by the

Adobe Exchange community, at

www.adobe.com/go/exchange.

Installed resources

During software installation, a number of resources

are placed in your application folder. To view those

files, navigate to the application folder on your

computer.

Disc content

The disc included with your product may contain

additional resources for use with the software, such as

presets, plug-ins, a PDF version of the Help, technical

information, and other documents.

Adobe Exchange

For more free content, visit

www.adobe.com/go/exchange, an online community

where users download and share thousands of free

actions, extensions, plug-ins, and other content for use

with Adobe products.

Adobe Design Center

Adobe Design Center offers articles, inspiration, and

instruction from industry experts, top designers, and

Adobe publishing partners. New content is added

monthly.

You can find hundreds of tutorials for design products

and learn tips and techniques through videos, HTML

tutorials, and sample book chapters.

New ideas are the heart of Think Tank, Dialog Box,

and Gallery:

• ThinkTankarticlesconsiderhow today’sdesigners

engage with technology and what their experiences

mean for design, design tools, and society.

• In Dialog Box, experts share new ideas in motion

graphics and digital design.

• The Gallery showcases how artists communicate

design in motion.

Visit Adobe Design Center at

www.adobe.com/designcenter.

Adobe Developer Center

Adobe Developer Center provides samples, tutorials,

articles, and community resources for developers who

build rich Internet applications, websites, mobile

content, and other projects using Adobe products. The

Developer Center also contains resources for devel-

opers who develop plug-ins for Adobe products.

In addition to sample code and tutorials, you'll find

RSS feeds, online seminars, SDKs, scripting guides,

and other technical resources.

Visit Adobe Developer Center at

www.adobe.com/go/developer.

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Customer support

Visit the Adobe Support website, at

www.adobe.com/support, to find troubleshooting

information for your product and to learn about free

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8 CHAPTER 1

Getting Started Guide

and paid technical support options. Follow the

Training link for access to Adobe Press books, a

variety of training resources, Adobe software certifi-

cation programs, and more.

Downloads

Visit www.adobe.com/go/downloads to find free

updates, tryouts, and other useful software. In

addition, the Adobe Store (at

www.adobe.com/go/store) provides access to

thousands of plug-ins from third-party developers,

helping you to automate tasks, customize workflows,

create specialized professional effects, and more.

Adobe Labs

Adobe Labs gives you the opportunity to experience

and evaluate new and emerging technologies and

products from Adobe.

At Adobe Labs, you have access to resources such as

these:

• Prerelease software and technologies

• Code samples and best practices to accelerate your

learning

• Early versions of product and technical documen-

tation

• Forums, wiki-based content, and other collabo-

rative resources to help you interact with

like-minded developers

Adobe Labs fosters a collaborative software devel-

opment process. In this environment, customers

quickly become productive with new products and

technologies. Adobe Labs is also a forum for early

feedback,which theAdobe developmentteams useto

create software that meets the needs and expectations

of the community.

Visit Adobe Labs at www.adobe.com/go/labs.

User communities

User communities feature forums, blogs, and other

avenues for users to share technologies, tools, and

information. Users can ask questions and find out how

others are getting the most out of their software.

User-to-user forums are available in English, French,

German, and Japanese; blogs are posted in a wide

range of languages.

To participate in forums or blogs, visit

www.adobe.com/communities.

Workflows

Adobe Acrobat 8 Professional Getting Started Guide

software offers robust tools to support many aspects of

your document processes.

• Create Adobe PDFs from many different applica-

tions.

• Assemble files from multiple sources into a PDF

package.

• Convert PDFs to other formats, such as Word,

HTML, or JPG.

• Restrict access to your PDFs using various security

features.

• Approve a PDF by digitally signing and certifying it.

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Convert your original document (top) to Adobe PDF (center), and

then add bookmarks, comments, and so on in Acrobat (bottom).

• Conduct reviews using numerous commenting and

review tools.

• Create fillable forms, distribute them securely, and

collect the form data.

Browse through the following Quickstart topics to get

an overview of Acrobat capabilities. For more infor-

mation on a topic, see Help.

Create PDFs

PDFs retain the appearance of your original

documents, so you don’t need to worry about losing

document quality. And because PDFs can be viewed

on Windows, Mac OS, or UNIX by using free Adobe

Reader® software, anyone can view and print PDFs

without having the source applications. You can create

PDFs from within Acrobat, or from various source

applications.

For example, you can convert a Microsoft Outlook

email message discussing project issues to a PDF and

then attach it to a PDF containing the project specifi-

cation and schedule. Or you may have personnel

documents that are currently only on paper. You can

easily create PDFs from each of these paper

documentsaspartofthe processofcreatinganonline that created the original file must be installed on the

human resources package. system in most cases.

1 Click the Create PDF button

Create from a file

To create a PDF from within Acrobat, the application

and choose From

File.

2 Select the file you want to convert, and click Open.

The authoring application opens automatically or a

progress dialog box appears. If the file is in an unsup-

ported format, a message appears, telling you that the

file cannot be converted to a PDF.

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Create from a paper document

You can create a PDF directly from a paper document

using Acrobat and your scanner.

1 Click the Create PDF button and choose From

Scanner.

2 Select the input, output, and document options in

the Acrobat Scan dialog box, and then click Scan.

3 If creating a new PDF, specify a filename and

location, and click Save.

4 Select Scan More Pages or Scanning Complete.

Create from a web page

Youcan download andconvert webpages from thetop

level, or any number of subordinate levels, of a URL.

1 Click the Create PDF button and choose From

Web Page.

2 Type the URL into the text box. (Click Browse to

convert a web page you have already downloaded.)

3 Specify the number of levels to download and

where to download files from, and then click Create.

Create from scratch

You can create small PDFs that can be edited in

Acrobat.

1 Choose File > Create PDF > From Blank Page.

2 Click in the document and begin typing. Use

optionsonthe NewDocumenttoolbar to change text

attributes.

3 Save the document.

4 To continue editing, choose Document > Resume

Editing.

To convert the PDF so that it cannot be re-edited,

choose Document > Prevent Further Edits.

Create from Word

After you install Acrobat, an Acrobat PDFMaker

toolbar is added to Microsoft® Word. In Word 2007 for

Windows, youaccess thePDFMakeroptions from the

Acrobat ribbon instead of the toolbar.

1 In Word, open the file you want to convert.

2 Do one of the following:

• (Word 2007 for Windows) Click Acrobat and then

click the Create PDF button .

• (Other versions of Word) Click the Convert To

Adobe PDF button .

3 Specify a filename and location, and click Save.

4 (Mac OS only) Click View File or Done.

You can also convert a file to PDF and then email it for

review by clicking Create And Send For Review

(Office 2007) or Send For Review (other versions

of Office).

Create from Outlook (Windows)

After you install Acrobat, an Acrobat PDFMaker

toolbar is added to Outlook.

1 Select the desired email messages and click Create

Adobe PDF From Selected Messages .

2 Specify a filename and location, and click Save.

Theselectedmessagesare convertedtoaPDFpackage

or a merged PDF, depending upon conversion

settings. To convert email folders, select the desired

folders and click Create Adobe PDF From Folders .

You can also automatically archive email messages and

folders.

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Create from Lotus Notes (Windows)

After you install Acrobat, an Acrobat PDFMaker

toolbar is added to IBM Lotus Notes and commands

are added to the Actions menu.

1 Select the desired email messages and click Convert

Selected Messages To Adobe PDF .

2 Specify a filename and location, and click Save.

The messages are converted to merged PDF or a PDF

package, depending upon conv rsion settings. You can

convert an entire folder to PDF by clicking Convert

Selected Folder To Adobe PDF

Create from Internet Explorer (Windows)

You can convert an entire web page or a selected

portion of it to PDF.

1 In Microsoft Internet Explorer, open the web page

you want to convert.

2 (Optional) Drag to select the text and images you

want to convert.

3 Click Convert Web Page To PDF .

4 Specify a filename and location, and click Save.

You can also convert one or more web pages, and even

entire websites, from within Acrobat.

Create using Adobe PDF printer

In many applications, you can use the Print command

with the Adobe PDF printer to convert a file to PDF.

1 Open the file you want to convert, and choose

File > Print.

2 Choose Adobe PDF from the list of printers, and

print the file.

3 If prompted, specify a filename and location, and

click Save.

You can also choose a different default Adobe PDF

printer setting or create a customized setting.

Combine files

Combine files from various sources into a single,

merged PDF or an assembled PDF package of related

files. For example, you might collect brochures,

presentations, spreadsheets, and contracts into a

cohesive sales proposal.

If you merge files into a single PDF, you can then add

unifying elements to help tie the document together.

Forexample,you canadd aheaderorfootertothe new

file.Orrenumberpages so that thepagenumbers that

appear in thePageNavigationtoolbar areconsecutive

across the merged files. You can also rotate, delete, and

replace pages as necessary to create a cohesive look

and keep the PDF up-to-date.

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Merge documents from different applications into one Adobe PDF.

Create a PDF from multiple files

You can easily merge files of different types into a

single PDF.

1 Click Combine Files , and then click Add Files.

2 Select thefiles youwanttocombine,and clickAdd

Files.

3 Adjust the order of files as desired, and then choose

a file size and conversion setting.

4 Click Next, select Merge Files Into A Single PDF,

and click Create.

Rather than merging files, you can also create a PDF

package of files.

Assemble PDFs in a package

A PDF package lets you assemble related information

into a single PDF while maintaining individual PDFs

within it.

1 Click Combine Files , and then click Add Files.

2 Select thefiles youwanttocombine,and clickAdd

Files.

3 Adjust the order of files as desired, and then choose

a file size and conversion setting.

4 Click Next, select Assemble Files Into A PDF

Package, and click Create.

Modify a list of files to combine

When combining files, you have several options for

adjusting the set of files.

1 Click Combine Files , click Add Files, and add

the desired files.

2 To modify the list of files or remove a file from the

list, select a file, and then do any of the following:

• Click Move Up or Move Down or drag the

file to a new location.

• Click Choose Pages to include a subset of pages.

(Button name might change based on file type.)

• Click Remove or press Delete.

Add headers and footers

You can add a single header and footer throughout a

PDF or apply different headers and footers selectively

to various pages.

1 Choose Document > Header & Footer > Add. If a

message appears, click Add New.

2 Specify font and margin settings.

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3 In the header and footer text boxes, type the desired

text. Click the buttons below the boxes to insert a page

number or date.

You can save header and footer settings for easy reuse.

Renumber pages

When you renumber pages, only the numbers that

appear in the Pages panel and the toolbar are affected.

To change the numbers that appear on the document

pages, add a header or footer.

1 Click the Pages button , and choose Number

Pages from the Options menu.

2 Specify which pages the numbering will be applied to.

3 Specify the numbering style, prefix (if any), and

starting number.

You can also continue the numbering style of the

previous section.

Rotate pages

You can rotate all or selected pages in a PDF.

1 Choose Document > Rotate Pages.

2 Specify the direction of the rotation and the page

range.

3 Choose the desired options from the Rotate menus.

To temporarily rotate a page, choose View > Rotate

View > Clockwise or Counterclockwise.

Delete pages

After combining files, you can delete unwanted or

blank pages.

1 (Optional) Click the Pages button in the

navigation pane and select the pages you want to

delete.

2 Choose Document > Delete Pages.

3 Click Selected to delete selected pages or click From

and specify a range.

If you want to retain a copy of the original PDF, make

sure that you save the new document using Save As

rather than Save.

Replace pages

To quickly update a PDF, you can replace individual

pages.

1 Choose Document > Replace Pages.

2 Select the document that contains the replacement

pages, and click Select.

3 Under Original, specify the pages you want to

replace. Under Replacement, specify the beginning

replacement page.

Interactive elements, such as links and bookmarks,

associated with the original pages aren’t deleted.

Export

If youdon’t have access to theoriginalsourcefilefor a

PDF, you can convert the PDF to an editable format.

You can also copy selected text and images to reuse in

other documents. Or extract pages and save them as a

new PDF.

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For example, you might save a brochure in HTML

format for use on your company’s website. Or extract

a few relevant pages from a large in-house document

to share with clients. You could easily repurpose

images and text from a design specification by copying

them into a Word, Adobe Photoshop®, or Adobe

InDesign® document.

Export as Word

If you don’t have the original file from which a PDF

was created, you can save the PDF as a Word

document that you can then edit in Word.

1 Click Export in the Tasks toolbar, and then

choose Word Document.

2 Click Settings to set conversion options.

Note: When you save a PDF to Word format, the

resulting file isn’t equivalent to a file created in Word;

some coding information may be lost.

Export as HTML or XML

To easily use the content of a PDF on the web, simply

convert the PDF to HTML or XML format.

1 Click Export in the Tasks toolbar, and then

choose HTML Web Page or XML 1.0.

2 Click Settings to set conversion options.

You can save a PDF in HTML 3.2 format by clicking

Export, and choosing More Formats > HTML 3.2.

Export as text

You can save a PDF in Rich Text Format (RTF), as

accessible text, or as plain text. RTF preserves the most

formatting. Accessible text preserves such items as

comments, form fields, and alternate text.

1 Click Export in the Tasks toolbar, choose More

Formats, and then choose the desired text format.

2 If saving to RTF or plain text, click Settings to adjust

the conversion settings.

Select and copy text

You can copy words, lines, or columns of text from a PDF.

1 Using the Select tool , do any of the following:

• Drag across text.

• Double-click or triple-click to select a word or a line

of text.

Move the pointer over the icon that appears next to the

selected text, and then choose an option from the menu.

If youcannotselecttext, it maybepartofanimage or

from a scanned document.

Select and copy an image

You can copy an image from a PDF to the clipboard or

to another application, or you can save it to a file.

1 Using the Select tool , click an image or drag to

select a portion of it after the pointer changes to a

crosshairs icon.

2 Do any of the following:

• Drag the image into an open document in another

application.

• Right-click/Control-click the image and choose

Copy Image or Save Image As.

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Take a snapshot of a page

Use the Snapshot tool to copy all selected content. Text

and images are both copied as an image.

1 Choose Tools > Select & Zoom > Snapshot tool.

2 Drag on thepagetoselectcontent,orclick to copy

the entire page.

The selected content is copied to the clipboard when

you release the mouse button.

Extract pages

When you extract pages, they are saved in a new PDF.

1 Choose Document > Extract Pages.

2 Specify the range of pages to extract.

3 Choose whether you want to delete the pages after

extracting them.

4 To save the extracted pages as individual files,

rather than a single PDF, select Extract Pages As

Separate Files.

All links, comments, and form fields on the extracted

pages are also extracted, but bookmarks and articles

are not.

Secure

You can use password or certificate encryption, as well

as server-based policies, to help control access to your

PDFs. These security features allow you to restrict

what others can do and see in the PDFs you create.

For example, you can create read-only files for web

distribution, or you can limit access in files that you

send out for review so that only commenting is

allowed. You can redact sensitive content in a legal

brief or examine a PDF for personal information

before making it available to the public.

Examine a PDF for hidden content

Before making a PDF available to others, you may

wish to remove content that reveals the document

history or that contains your personal information,

such as metadata that lists your name as the author.

1 Choose Document > Examine Document.

2 Select the items you want removed from the PDF,

and click Remove All Checked Items.

3 Save the document with a new name.

Youcan also examineaPDFatthe endofaredaction

process.

Redact sensitive content

Use redaction to remove sensitive content from a PDF.

Important: Save a copy of the PDF before applying

redaction markups.

1 Choose View > Toolbars > Redaction.

2 Click Mark For Redaction , and do any of the

following:

• Double-click a word or an image.

• Drag across text.

• Ctrl-drag/Control-drag over an area of the page.

3 ClickApply Redactions .Searchfor andremove

hidden content, if desired.

Use Search And Redact to remove all instances of a

search string.

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Add a document password

One way to restrict access to a PDF is to add a

Document Open password.

Important: There is no way to open the PDF if you

forget the password.

1 Click Secure on the Tasks toolbar, and choose

Password Encrypt.

2 Select Require A Password To Open The

Document, and type a case-sensitive password in the

text box.

If the PDF already has security applied, you may need

to supply the Permissions password that lets you

change security settings.

Prevent changes to a PDF

Add security restrictions to help prevent others from

changing your PDF.

1 Click Secure on the Tasks toolbar, and choose

Password Encryption.

2 Select Restrict Editing And Printing Of The

Document, and type a Permissions password.

Choose an option from the Changes Allowed menu.

For information on using other security methods to

restrict access, see Help.

Create secure attachments

You can add security to both PDF and non-PDF

documents by embedding them in an encrypted

envelope, called a security envelope,thatyou cansend

as an email attachment.

1 Click Secure on the Tasks toolbar, and choose

Create Security Envelope.

2 Click Add File To Send, and select the desired

documents.

3 Click Next, and follow the on-screen instructions to

create the security envelope.

Recipients can extract and save the encrypted

documents. Once saved, the documents are no longer

encrypted.

Secure PDFs using policies

You can quickly apply security options by using either

a user policy that you create or an organizational policy

created by an Adobe LiveCycle® Policy Server admin-

istrator and shared by a group of users. Two user

policies come with Acrobat.

1 Click Secure on the toolbar, and choose one of

the policies listed at the top of the menu.

2 Click Yes, and then change the security settings as

desired.

Create a user security policy

Security policies provide an easy way for you to apply

the same security settings to multiple PDFs. Security

policies include encryption, permission settings, and

informationabout whocan open thePDFsorchange

security settings.

1 Click Secure on the toolbar, and choose Manage

Security Policies.

2 Click New, and select the type of security you want.

3 Click Next, and follow the on-screen instructions to

set up the policy and choose the desired security

settings.

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Sign a PDF to indicate you’ve read it or to certify its contents.

A. Certifying signature B. Digital signature

Sign

Digitally signing a PDF is much like signing a paper

document. For example, you can use a digital

signature to indicate that you approve of the contents,

that you have reviewed the contents, or that you agree

to the terms outlined in the document.

Adding a digital signature also allows you to track any

changes made to the PDF. For added security, you can

certify a PDF so that recipients can be assured that the

PDF has not been altered. Finally, you can check

digital signatures to ensure that they are valid.

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Getting Started Guide

Create a self-signed digital ID

A digital ID is required to sign documents and apply

certificate security. Self-signed digital IDs created

from Acrobat may be adequate for many situations.

See the Adobe website for information on acquiring a

digital ID from Adobe security partners.

1 Choose Advanced > Security Settings.

2 Select Digital IDs, and click Add ID.

3 Select Create A Self-Signed Digital ID For Use With

Acrobat.

4 Follow the on-screen instructions to set up the self-

signed digital ID.

You must register a digital ID in Acrobat before you

can use it.

1 Choose Advanced > Security Settings.

2 Select Digital IDs, and click Add ID.

3 Select Browse For An Existing Digital ID File.

4 Follow the on-screen instructions to select the

digital ID file, type your password, and register the

digital ID.

You can create self-signed digital IDs in Acrobat. Or,

see the Adobe website for information on acquiring a

digital ID from Adobe security partners.

Share your certificate

Your digital ID includes a certificate that others

require to validate your signature and encrypt

documents for you.

1 Choose Advanced > Security Settings.

2 Select Digital IDs on the left.

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3 Select the ID you want to share, and click

Export .

4 Follow the on-screen instructions to email the

certificate or save it to a file.

If you use a third-party security method, you usually

don’t need to share your certificate with others.

Create a signature appearance

You can modify your digital signature appearance. For

example, you can include your scanned signature.

1 (Optional) Save the desired image on a page by

itself, and convert the page to PDF.

2 Choose Edit > Preferences (Windows) or Acrobat

(Mac OS) > Preferences, and select Security.

3 Click New, and type a title.

4 (Optional) Select Imported Graphic, click File, and

select the desired file.

5 Specify options as desired.

Sign a PDF

Use a digital signature to indicate your approval. For

best results, change your security preferences to

always sign in Preview Document mode, so that you

can view and sign the PDF in a secure state.

1 Click the signature field. Or, click Sign , and

choose Sign Document.

2 Follow the on-screen instructions to apply your

digital signature.

If the document does not contain an unsigned

signature field, click Sign and choose Place Signature

to sign the PDF.

Certify a PDF

Certifying a PDF indicates that you approve of its

content and allows you to specify the types of changes

that are permitted for the PDF to remain certified.

1 ClickSign onthe Taskstoolbar,chooseCertify

With Visible Signature or Certify Without Visible

Signature, and click OK.

2 If certifying with a visible signature, draw a

signature field.

3 Follow the on-screen instructions to apply the

certifying signature.

4 Save the PDF using a different filename.

Validate signatures

When you open a document, a status icon appears

next to the signature, indicating if the signature is

valid.

1 Click Signatures in the navigation pane, and

select the signature.

2 Right-click/Control-click and choose Show

Signature Properties.

3 Use the various tabs and options in the Signature

Properties dialog box to resolve any signature issues.

For example, if the identity is unknown or unverified,

click the Signer tab, and click Show Certificate to

determine if the certificate is trusted.

Review & Comment

Start an automated email or shared review to simplify

the reviewing process. When you review a PDF using

Acrobat, all users can comment on a single,

unchanging document using a wide variety of

commenting tools, from sticky notes and stamps to

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text edits, highlights, and drawing markups. If you set

up a shared review, reviewers can see and respond to

others reviewers’ comments. Using the Review

Tracker, you can invite additional reviewers, rejoin a

review, and track the progress of shared reviews.

For example, suppose you have a specification that

needs to be reviewed by your project team, which

includes people in several locations. Set up a shared

review to send the PDF to all the review participants.

When the participants (including Adobe Reader 8

users if you have enabled commenting for Adobe

Reader) open the email attachment, Acrobat opens the

Commenting toolbar and instructions on how to

complete the review.

Adddifferent kindsofcommentstoyourPDF.Theyalsoappearin

the Comments list.

A. Note B. Drawing markup C. Stamp D. Replaced Text E. File

attachment F. Highlighted text

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Getting Started Guide

Start an email review

An email-based review lets you track review status and

merge received comments into the PDF.

1 Click Review & Comment and choose Attach

For Email Review.

2 If prompted, enter your identity information to

create a reviewer profile.

3 Follow the on-screen instructions to select the PDF,

invite reviewers, and send the email invitation.

If your email application doesn’t send email automati-

cally, you may need to answer alert messages and

switch to your email application to finish sending the

message.

Start a shared review

A shared review allows reviewers, including those

using Adobe Reader, to see and respond to others’

comments during the review.

Important: To conduct a shared review, you and your

reviewers need write access to a shared comment server.

1 Click Review & Comment and choose Send For

Shared Review.

2 If prompted, enter your identity information to

create a reviewer profile.

3 Follow the on-screen instructions to select (or add)

aserver, select thePDF,invitereviewers,and send the

email invitation.

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Track and manage reviews

The Review Tracker provides information for all

documents that you’ve sent and received for review.

Use the Review Tracker to rejoin a review, send a

reminder, or invite additional reviewers.

1 Click Review & Comment , and choose Review

Tracker.

2 Select the desired PDF on the left.

3 Do any of the following:

• To rejoin a review, double-click the PDF.

• To send a message, click Email All Reviewers or

Email Initiator.

• To invite additional reviewers, click Add Reviewers.

Invite additional reviewers

If you initiated a review, you can invite more

reviewers. If youare areviewer, askthe initiatortoadd

reviewers so the initiator can track all reviewers and

receive notification when comments are received.

1 Click Review & Comment , and choose Review

Tracker.

2 Select the desired PDF under Reviews I’ve Sent, and

click Add Reviewers.

3 Follow the on-screen instructions to add email

addresses, change the message as needed, and send the

invitation.

Participate in an email review

When you open the PDF attachment in an email

review, a tracked copy of the PDF opens with a

document message bar, a Send Comments button, and

a Comment & Markup toolbar.

Important: If you’re prompted to connect to a server

when you open the PDF, you’ve been invited to a shared

review.

1 Open the PDF attachment from your email appli-

cation.

2 Use commenting tools to add comments.

3 Save the PDF, and then click Send Comments.

Participate in a shared review

When you open the shared PDF, commenting tools and

a document message bar with instructions also open.

1 Open the PDF attachment or link.

2 Click Connect, and type your login name and

password, if prompted.

3 Type your name, email address, and job title to

create a reviewer profile, if prompted.

4 Add comments.

5 When you want to share your comments, click

Publish Comments.

In a shared review, you can see all reviewers’

comments that have been published.

Create drawing markups

You can add lines, arrows, and shapes to a PDF by

using the drawing markup tools.

1 Choose Tools > Comment & Markup, and choose

the desired tool.

2 Draw in the PDF. For example, click and drag to

form a line, arrow, or rectangle.

3 (Optional) Using the Select tool, double-click the

markup, and then type a comment in the pop-up note.

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Interactive form fields make it easy to collect data.

A. Check box B. Radio button C. Combo box D. Text box

E. Button

ADOBE ACROBAT 8 PROFESSIONAL

Getting Started Guide

To change properties, such as line color and width,

right-click/Control-click the markup and choose

Properties.

Forms

You can create a PDF form with interactive form fields

from many different sources—an existing electronic

document such as a Word document or a spreadsheet,

a scanned paper document, or a template. You can

then distribute the form through email or a shared

server and track the forms that have been returned to

you. Finally, you can easily collect and review form

data and export it to other applications.

For example, you could convert all of your human

resources forms to PDF and post them for easy access

on a shared server. You could then track a specific

form, such as a yearly benefits enrollment form, and

know who has filled out and returned the form. After

you have collected the returned data, you could then

export it to a spreadsheet or a personnel database.

Create a form

The Create New Form wizard guides you through

creating aPDF form fromatemplate(Windowsonly),

an electronic document, spreadsheet data, or a

scanned paper document.

1 Click Forms on the toolbar, and choose Create

New Form.

2 Select the source for the PDF form, and click

Continue.

3 Follow the on-screen instructions.

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Forms created with the wizard are LiveCycle Designer

forms. To create an Acrobat form instead, choose

Forms > Run Form Field Recognition.

Edit a form

Depending upon how a PDF form was created, you

can edit it in either Acrobat or LiveCycle Designer

(Windows only).

Note: (Windows) PDF forms created in Acrobat can be

edited in LiveCycle Designer, but those created or edited

in LiveCycle Designer cannot be edited in Acrobat.

1 Open a PDF form.

2 Choose Forms > Edit Form In Designer or Edit

Form In Acrobat.

3 Add or modify form fields and field properties as

desired.

Distribute a form

After you create a PDF form, you can distribute it by

using the Distribute Form wizard.

Note: To use the wizard, the form must contain a submit

button.

1 Open the desired form.

2 Click the Forms button on the Tasks toolbar,

and choose Distribute Form.

3 Follow the on-screen instructions to prepare the

form for distribution.

4 Specify if you want to email the form or save and

send it later.

5 Follow the on-screen instructions to distribute the

form.

Track and manage forms

The Forms Tracker helps you manage forms you’ve

distributed.

1 Click the Forms button on the Tasks toolbar,

and choose Track Forms.

2 Select an icon on the left to see forms in that

category:

• To Do displays forms you’ve received.

• History displays forms you’ve distributed.

• Search Results allows you to search for specific

forms.

• Forms Library displays forms you’ve saved in the

library for future distribution.

Compile data received by email

As usersreturntheir form data,you cancompile it into

a data set.

1 Open the email attachment containing the returned

form.

2 In the dialog box that appears, select an existing

data set or create a new set for the form data.

The new data is added and the data set opens, allowing

youtoreviewall responses. Youcan also compiledata

by clicking Forms on the Tasks toolbar, and

choosing Compile Returned Forms.

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Review form responses

After you’ve compiled returned form data into a data

set, the PDF automatically opens for you to review the

responses.

❖ With the desired data set PDF open, do any of the

following:

• To review an individual response, select a line in the

response list.

• To sort the response list, click the desired column

heading.

• To add data, click Import Data .

• To delete data, select a record and press Delete.

Export form data to a spreadsheet

Once you’ve collected PDF form data in FDF or XML

format, you can organize the form data into a comma-

delimited spreadsheet (CSV) file.

1 Choose Forms > Manage Form Data > Merge Data

Files Into Spreadsheet.

2 Click Add Files, and then select the desired data

files.

3 Click Export, choose a location for the CSV file,

and click Save.

What’s new

Viewing, navigating, and searching

Getting Started window At a glance, see the main

features of Adobe Acrobat 8 Professional Getting

Started Guide and click links to start tasks or learn

more about features. See “Start in the Getting Started

window” in Acrobat Help.

Maximized work area View PDFs in a new visual

design for the work area, navigation pane, and

toolbars. User interface elements have been removed

to maximize space. See “View the work area” in

Acrobat Help.

Customizable toolbars Easily hide or show individual

tools by right-clicking/Control-clicking a toolbar, or

use the More Tools dialog box to customize toolbars.

See “Display and arrange toolbars” in Acrobat Help.

Search enhancements Find words or use advanced

search tools, all from the same integrated toolbar.

View search results in a floating, resizable panel.

Search documents in a PDF package. See “Search

features overview” in Acrobat Help.

Embedded PDF search index Embed a search index

for a specific file directly within the PDF to speed up

searching. See “Create and manage an index in a PDF”

in Acrobat Help.

PDF creation, assembly, and editing

PDF from a blank page Create a blank PDF page and

type text onto the page. Format text using formatting

controls. Lock the document so that it can’t be edited.

See “Create a PDF from a blank page” in Acrobat Help.

PDF packages Assemble PDF files (including PDF

forms) and non-PDF files into a single package. Files

aren’t modified when packaged, so signatures and

security options stay intact. Documents within a

package are viewed in the same window. Easily add,

delete, or extract documents from the package. Search

and print the current or selected document, or all

documents within the package. See “About PDF

packages” in Acrobat Help.

Combined files user interface Combine files into a

single PDF with concatenated pages, or assemble files

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into a PDF package. Choose simple options to control

the size of the resulting PDF. See “Combining different

types of files” in Acrobat Help.

Mail merge to PDF within Microsoft® Word Convert

Word mail merge documents to PDF and send them

out by email. See “Create PDFs from Word mail

merges” in Acrobat Help.

Microsoft Excel worksheet enhancements

(Windows) Select and order worksheets for

conversion. Convert all links and bookmarks. Create

PDF/A-compliant files. See “Application-specific

PDFMaker settings” in Acrobat Help.

Microsoft PowerPoint presentation enhancements

(Windows) Convert overlapping shapes and images,

action buttons, action settings, and speaker notes.

Convert backgrounds to a separate, nonprinting layer.

Create PDF/A-compliant files. See “Application-

specific PDFMaker settings” in Acrobat Help.

Email conversion enhancements Convert an email

message or a complete mail folder to PDF from Lotus

Notes. Create PDF packages of email from both

Microsoft Outlook and Lotus Notes. In Outlook on

Windows, convert email archives to PDF packages and

automatically archive email on a schedule. See

“Convert email messages to PDFs (Windows),”

“Migrate Outlook PDF archives to PDF packages

(Windows),” and “Set up automatic email archiving

(Windows)” in Acrobat Help.

Scanning enhancements Scan to PDF or PDF/A from

a broader range of scanners. Add metadata while

scanning. Optimize a scanned PDF. See “Scan a paper

document to PDF” in Acrobat Help.

PDF/A-compliant files Create PDF/A-compliant files

when scanning paper documents and when creating

PDFs from Word, Microsoft Excel, Microsoft Power-

Point, Adobe Acrobat Distiller, and the Acrobat

Preflight tool.

Bates numbering Apply identifying labels to a batch

of related documents—typically legal documents

associated with a court case. Bates numbering appears

as aheaderorfooteroneachpageofeachPDF in the

batch. See “Add a Bates numbering header or footer”

in Acrobat Help.

Document examination Inspect PDFs for metadata,

annotations, attachments, hidden data, form fields,

hidden layers, or bookmarks. Remove some or all of

the information. See “Examine a PDF for hidden

content” in Acrobat Help.

Headers, footers, watermarks, and backgrounds Save

header, footer, watermark, and background options as

named settings for reuse. Remove or update existing

headers, footers, watermarks, and backgrounds.

Shrink content to accommodate headers and footers.

Preview changes in real time. Set underline text. See

“Add and edit headers and footers” in Acrobat Help.

Review and commenting

Acrobat Connect meetings Access the real-time, web-

based collaboration capabilities of Acrobat Connect

(sold separately). Click the Start Meeting button to

escalate from a document review to real-time commu-

nication with others over the Internet. Acrobat

Connect uses Adobe Flash® CS3 Professional and a

personal meeting room for screen sharing, audio and

video conferencing, whiteboarding, and more. When

you first click the Start Meeting button, you can create

a free trial account. Each subsequent time, you go

directly to your Acrobat Connect personal meeting

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room. (Acrobat Connect is not available in all

languages.) See “Meetings” in Acrobat Help.

Shared reviews Initiate a review where comments are

stored on a central server, allowing all participants to

see comments in real time. No extra server software is

needed. Shared reviews work with a folder on a

network server, a Windows SharePoint workspace, or

a web folder on a web server. Comments are automat-

ically retrieved, even if Reader isn’t running and could

be added even when you are disconnected from the

network. Notifications alert users that there are new

comments. Comments from reviewers outside the

firewall can be merged into the shared review, and you

can enable Reader users to participate in reviews. See

“Start a shared review” in Acrobat Help.

Review Tracker Provides details about all active

reviews. For shared reviews, details include the

number of comments from a reviewer, the review

deadline, server status, unread reviews, and a

summary of updated shared reviews. See “Tracking

PDF reviews” in AcrobatHelp.

Commenting and markup enhancements

View and

accurately placecallout andcloud markupsasyou apply

them. The callout leader automatically moves as you

position thecallout.Selectedcommentsare highlighted

for easier visibility when zoomed out. Rotate stamps

and select all tools from a single, integrated toolbar. See

“Commenting” in Acrobat Help.

Forms

Simple forms creation (Windows) Use a wizard to

create PDF forms from templates, existing electronic

documents, paper forms, or spreadsheet data.

Customize forms with contact information and logos.

Edit in Adobe LiveCycle® Designer. See “Creating and

editing forms” in Acrobat Help.

PDF background artwork Import a PDF as

background artwork on a form in LiveCycle Designer.

Add form fields on top of the background. See

LiveCycle Designer Help.

Forms Tracker Track the forms you initiate or fill out.

See “About Forms Tracker” in Acrobat Help.

Export and compile form data Aggregate returned

forms into a PDF package. Export the form data to a

spreadsheet. See “Submitting forms” and “Export

records from a PDF data set” in Acrobat Help.

Form field recognition Automatically recognize form

fields on noninteractive PDF documents and convert

them to interactive fields that can be filled electroni-

cally. See “Creating new forms” in Acrobat Help.

Reader-enabled rights Enable Reader 7and 8users to

fill in, digitally sign, and locally save forms and other

PDFs. See “Enable Reader users to save form data” in

Acrobat Help.

Digital signatures

Roaming IDs Enroll in a signing service where the

server holds your private key. Authenticate to the

server from Acrobat and allow the document to be

signed with your credentials stored on the server. See

“Set up a roaming ID” in Acrobat Help.

Signature preview mode and conformance checker

Before signing, view the document content as it will

appear after eliminating transparency, scripts, fonts,

and other dynamic content that can alter a document’s

appearance. Acrobat automatically runs the

Document Integrity Checker, which now includes

checking for Qualified Signatures conformance before

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entering signature preview mode. See “Sign in Preview

Document mode” in Acrobat Help.

Certificate enhancements Predetermine the signing

certificate. Configure the chain model for certificate

validation. See “Sharing and managing certificates” in

Acrobat Help.

Seed values Specify which choices a user can make

when signing a document. See “Customizing signature

properties using seed values” in Acrobat Help.

Signatures in Reader Allow Reader users to draw a

signature field. See “Before you certify a PDF” in

Acrobat Help.

Architecture, engineering, and construction

Batch conversion/direct conversion From Autodesk

AutoCAD, convert multiple AutoCAD files to

multiple PDFs. Convert AutoCAD files to PDF with

improved speed. See “Convert AutoCAD files to PDF

(Windows)” in Acrobat Help.

DWG/DWF support 2D Measurement tool enhance-

ments Measurement is recalculated if start or end

points move. Measurements snap to lines, intersec-

tions, or corners. See “Measure the height, width, or

area of objects” in Acrobat Help.

Legal

Redaction tools

Mark text, images, and sensitive areas

for redaction. Permanently apply redaction. Modify the

appearance of redaction marks, including color and

codes. See “Redact sensitive content” in Acrobat Help.

Search and redact From within the Search feature,

mark some or all search results for redaction. See

“Search and redact words” in Acrobat Help.

Bates numbering Apply identifying labels to a batch

of related documents—typically legal documents

associated with a court case. Bates numbering appears

as aheaderorfooteroneachpageofeachPDF in the

batch. See “Add a Bates numbering header or footer”

in Acrobat Help.

Creative professional

Color management improvements

In Adobe Creative

Suite, synchronize settings for on-screen color across the

applications with a single click. See “Synchronize color

settings across Adobe applications” in Acrobat Help.

Shared transparency flattener presets Define

flattener presets in one Adobe application, such as

Acrobat, and then easily share those swatches with

other applications, such as Adobe Illustrator® and

Adobe InDesign®. See “Create a flattener preset” in

Acrobat Help.

Preflight Locate, modify, or remove PDF elements

using customizable fixup profiles. Create an inventory

of PDF content, including Extensible Metadata

Platform (XMP) metadata. Perform advanced inspec-

tions on Cos objects and fonts. Convert to and validate

PDF/X-4 and PDF/A files. Edit droplet settings for

automated preflight inspections. See “Correcting

problem areas” and “Advanced inspections” in

Acrobat Help.

Booklet printing Print pages as a simple booklet, such

as 2-up, saddle-stitched. See “Print a booklet” in

Acrobat Help.

Metadata in documents and objects

Maintain and

access document and object-level metadata. See

“Document properties and metadata” in Acrobat Help.

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TouchUp Object tool enhancement

See and change

the color space of a selected object. Scale, rotate, or clip

an object. See “Move or edit an object” in Acrobat Help.

Additional new features

FIPS mode Version 8.1 of Acrobat provides a FIPS

mode to restrict data protection to Federal Infor-

mation Processing Standard (FIPS) 140-2 approved

algorithms using the RSABSAFE Crypto-C 2.0

encryption module with FIPS 140-2 validation certif-

icate 608. See “Securing PDFs in FIPS mode” in

Acrobat Help.

Microsoft Windows Vista™ support Version 8.1 of

Acrobat supports Windows Vista.

Installing Acrobat on 64-bit versions of Windows

Version 8.1 of Acrobat supports the 64-bit versions of

Microsoft Windows XP and Windows Vista.

Version Cue 2.0 Manage files and versions as a single

user or in a small workgroup. Integrate with Adobe

Bridge to manage files for your Creative Suite projects.

See “Adobe Version Cue” in Acrobat Help.

Digital Editions Read and organize eBooks and other

publications with Adobe® Digital Editions (a separate

product). When you first click the Digital Editions

menu item, you can download and install the Adobe

Digital Editions software. After installation, choose

Digital Editions to go directly to your Adobe Digital

Editions bookshelf. See “Adobe Digital Editions” in

AcrobatHelp.

Printing over the Internet Print documents to a

FedEx Kinkos office in the United States. See “Print

over the Internet” in Acrobat Help.

2D Measurement tool enhancements Measurementis

recalculated if start or end points move. Measure-

ments snap to lines, intersections, or corners. See

“Measure the height, width, or area of objects” in

Acrobat Help.

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Adobe Acrobat 8 Professional Getting Started Guide 8.0 Pro Gs

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