Adobe InCopy In Copy CC (2015) Help 2015 En

User Manual: adobe InCopy - CC (2015) - Help Free User Guide for Adobe InCopy Software, Manual

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Legal notices
Contents
Chapter 1: What’s new
Chapter 2: Creative Cloud
Chapter 3: Workspace
Chapter 4: InCopy documents
Chapter 5: InCopy and InDesign
Chapter 6: Text
Chapter 7: Styles
Chapter 8: Typography
Chapter 9: Tables
Chapter 10: Printing
- Setting up a printer
- Printing stories
Chapter 11: PDF
- Understanding Adobe PDF
- Exporting to Adobe PDF
Chapter 12: XML
Chapter 13: Keyboard shortcuts
- Default keyboard shortcuts
Chapter 14: System requirements
- System requirements for Incopy

Adobe® InCopy®

Help

Last updated 6/13/2015

Legal notices

For legal notices, see http://help.adobe.com/en_US/legalnotices/index.html.

iii

Last updated 6/13/2015

Contents

Chapter 1: What’s new

Usability and productivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Text changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Collaboration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Chapter 2: Creative Cloud

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Browse, sync, and manage assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Add fonts from Typekit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Creative Cloud Market . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Creative Cloud Extract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Creative Cloud Libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Share files and folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Collaborate on folders and libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Launch Creative Cloud apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Manage your Creative Cloud for teams membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Chapter 3: Workspace

Workspace basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Viewing stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Recovery and undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Moving through documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Customizing preferences and defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Chapter 4: InCopy documents

Using an InCopy workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Transforming graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Stand-alone documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Saving and exporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Importing graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Including metadata in a story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Controlling graphics display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Frame grids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Frames, grids, rulers, and guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Chapter 5: InCopy and InDesign

Sharing content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Working with managed files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Understanding a basic managed-file workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Adjusting your workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Assignment packages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

INCOPY

Contents

Last updated 6/13/2015

Chapter 6: Text

Using the thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using text macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Using editorial notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Tracking and reviewing changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Text variables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Adding text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Checking spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Cross-references . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Copyfitting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Find/Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Footnotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Glyphs and special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Chapter 7: Styles

Working with styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Paragraph and character styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Drop caps and nested styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Chapter 8: Typography

Bullets and numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Formatting CJK characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Using fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Text composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270

Tabs and indents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Leading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Kerning and tracking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Aligning text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Composing CJK characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Changing spacing between characters in CJK text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309

Formatting characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 310

Formatting paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

Formatting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

Chapter 9: Tables

Selecting and editing tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Table and cell styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Table strokes and fills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 340

Creating tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Formatting tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Chapter 10: Printing

Setting up a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 353

Printing stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 354

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Chapter 11: PDF

Understanding Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357

Exporting to Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 358

Chapter 12: XML

Working with XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 362

Using XML files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

Tagging content for XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 366

Structuring documents for XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372

Exporting to XML . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 381

Chapter 13: Keyboard shortcuts

Default keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 383

Chapter 14: System requirements

System requirements for Incopy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 391

Last updated 6/13/2015

Chapter 1: What’s new

Usability and productivity

Enhanced layers

The Layers panel in InCopy gives you more control over your documents. You can hide or lock individual page items

in a layer. See Use layers.

Save performance improvements

Close documents and save changes to multiple stories faster than before due to multithreading implementation. Use

the Background Tasks panel (Window > Utilities > Background Tasks) to view the progress of ongoing processes.

Tool Hints panel

The Tool Hints panel lists all the hidden modifier key behaviors available for the currently selected tool. See View tool

hints.

Community Help

Adobe Community Help offers access to complete Adobe product documentation as well as to community-created

learning content and other learning content on Adobe.com. Adobe Community Help includes an AIR-based viewer

that displays the latest online Help or defaults to a local version of Help when a web connection is unavailable.

Community Help also includes expert-moderated comments and user ratings on Adobe documentation,

knowledgebase articles, tutorials, and other content.

Edit Original for multiple selected items

If you select multiple placed images on your page or in the Links panel, you can choose the Edit Original command to

open the images in their respective editing applications. See Edit original artwork.

Miscellaneous enhancements

Zoom from dialog boxes You can now use the keyboard shortcuts to zoom in and out of your document when you have

a modal dialog box open in Layout view. Press Ctrl+- or Ctrl+= (Windows) or Command+- or Command +=.

Sticky Preview check boxes InCopy now remembers whether the Preview checkbox is selected in a dialog box after you

exit and restart.

Collate option The Print dialog box includes a Collate option that helps you avoid manually sorting the printout.

New default font The default font is changed from Times (Mac) and Times New Roman (Windows) to the

crossplatform OpenType version of Minion Pro Regular.

Collapse multiple links to same source In InCopy CS5, links to images placed multiple times in a document are

collapsed into a single row in the Links panel. You can now turn off this collapsing behavior with a new option in the

Panel Options dialog box.

Menu commands changed or moved The following menu commands have new locations.

What’s new

Last updated 6/13/2015

Tip: Choose Window > Workspace > [New in CS5] to highlight menu commands of new and enhanced features.

Text changes

New Eyedropper tool

Use the Eyedropper tool to copy text formatting from one text selection and apply that formatting to different text.

Customize which attributes to apply in the Eyedropper Tool Options dialog box. See Copy type attributes (Eyedropper).

Paragraphs that span columns

In InCopy CS5, you can make a paragraph span multiple columns. You can also split a paragraph into multiple columns

within the same text frame. See Create paragraphs that span or split columns.

Caption variables

In InDesign CS5, you can generate captions based on image metadata using a number of methods. Live captions use a

new text variable called Metadata Caption. You can create or edit caption text variables for use in InDesign. See Define

caption variables.

Collaboration

Track change feature enhancements

The Track Changes feature is now available in both InCopy CS5 and InDesign CS5. In InCopy, the Track Changes

toolbar includes icons that are more intuitive. The Changes menu includes additional options for accepting and

rejecting changes in either the current story or in all stories. You can also accept and reject changes from individual

participants. See Tracking and reviewing changes .

Mini Bridge

Mini Bridge is a subset of Adobe Bridge that is available as a panel within InCopy. See previews of files on your local

hard drive or server without launching Adobe Bridge and leaving InCopy. Drag and drop files into editable frames or

open files directly in InCopy in fewer steps and in less time.

Improved Adobe Bridge integration

A new File Handling preference option lets you generate page thumbnails for more than the first page of InCopy files.

The default number of pages to generate thumbnails for is set to 2, but you can change it to 1, 2, 5, 10, or All. You can

now see previews of pages in the Preview pane of Bridge. Choosing more thumbnail pages may cause your InCopy

document to take longer to save.

InCopy CS4 command InCopy CS5 command

View > Show/Hide Frame Edges, Show/Hide Assigned Frames,

Show/Hide Hyperlinks

View > Extras > Show/Hide Frame Edges, Show/Hide Assigned Frames,

Show/Hide Hyperlinks

Window > Type & Tables > Cell Styles / Character Styles / Paragraph

Styles > Table Styles

Window > Styles > Cell Styles / Character Styles / Paragraph Styles /

Table Styles

Window > Tags Window > Utilities > Tags

Window > Scripts Window > Utilities > Scripts

What’s new

Last updated 6/13/2015

See Using Adobe Bridge with InCopy.

Document installed fonts

In InDesign CS5, if you choose to include the document fonts when using the Package command, InDesign generates

a folder named “Document Fonts.” If you open an InDesign or InCopy file located in the same parent folder that this

Document Fonts folder is located in, these fonts are automatically installed for you. See Document installed fonts.

Buzzword integration

Buzzword is a web-based text editor that lets users create and store text files on a web server. In InCopy CS5, you can

import and export text from Buzzword documents. See Import Buzzword documentsand Export content to Buzzword.

Creative Cloud

Last updated 6/13/2015

Download and install apps

Download, install, and update your Creative Cloud apps. Discover new Creative Cloud apps and install them on your

computer. You can browse apps by popularity and design segments.

Creative Cloud desktop app is installed automatically when you download a product. If you already have Adobe

Application Manager installed, it auto-updates itself to the Creative Cloud desktop app. To download it manually, visit

the Creative Cloud desktop app page.

1Access Adobe Creative Cloud from the Taskbar (Windows) or the Apple toolbar (Mac OS).

By default, Adobe Creative Cloud is launched when you log in to your computer.

2Click the Apps panel. Recently installed apps on your computer appear at the top of the panel. The list may include

previously installed versions.

Chapter 2: Creative Cloud

Adobe® Creative Cloud™ allows you to download, install, and update apps. You can also sync files and fonts, and

showcase and discover creative work on Behance.

Creative Cloud

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3Scroll down to find additional apps. You can also filter by category to find apps that you need.

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4Click Install or Update.

5To download and install a previous version of an app, select Previous Version, and then choose a version from the

Install menu.

For more information on installing CC or CS6 apps, see .

The apps, for example Photoshop, Illustrator, are downloaded and installed on your computer. You need to launch them

from your computer. For detailed instructions, see .

Sync files and folders

Sync files from your computer to Creative Cloud and access them from anywhere. Files are instantly available on all

your connected devices, computers, and on your Creative Cloud Files page. To sync files, download and install Creative

Cloud desktop app on all computers.

Creative Cloud

Last updated 6/13/2015

To sync files, do one of the following:

•Copy, paste, or move files to the Creative Cloud Files directory on your computer

•In an app, choose File > Save or File > Save As and navigate to the Creative Cloud Files directory on your computer.

The original files are always on your computer or device. Files are synced via Creative Cloud to all connected devices.

You can view your files online on the Creative Cloud Assets page. Once the files are synced, you don't need to be online

and you can view them from the Creative Cloud Files directory or folder on your computer.

For information to work with files uploaded on Creative Cloud, see .

Add fonts from Typekit

Choose a typeface from one of Typekit's many foundry partners and sync it to your desktop with Creative Cloud.

Synced fonts are available for use in all Creative Cloud apps and other desktop software.

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You must have a paid Creative Cloud membership or an eligible Typekit account to sync fonts to your desktop

computer.

The Fonts panel displays fonts synced to your computer. To sync fonts, do the following:

1In Creative Cloud desktop app, click the Fonts panel.

2Click Add Fonts from Typekit. A Typekit window opens in your browser.

3In the Typekit window, move your mouse over a font card and click + Use Fonts.

4Select the fonts from the selected family and click Sync selected fonts.

Have questions about syncing fonts? Here’s a to cover everything step by step.

Search for assets on Adobe Stock

Adobe Stock is a service that sells millions of royalty-free high-quality photos, illustrations and graphics. You can

purchase Adobe Stock on an as-needed basis as a single image, illustration, or graphic; or you can purchase a multi-

image subscription. There are a number of subscription packages available.

You can search for stock images from right within the Creative Cloud desktop app.

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1On the Stock tab, enter keywords for the stock image search and click Go.

2If prompted, provide your date of birth and click Update. You are taken to an Adobe Stock website page that displays

stock images relevant to your search.

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Adobe Stock and Creative Cloud Libraries

Once you've found a stock image of interest, you can add its watermarked preview to any of your libraries directly using

the Adobe Stock website. Then, in Creative Cloud apps that support Libraries—Photoshop, lllustrator, InDesign,

Premiere Pro, and After Effects—you can drag the watermarked stock image from the Libraries panel to your creative

project. When you're satisfied that the stock image is appropriate for your project, you can choose to license the stock

image directly from within the Libraries panel in the desktop app.

Creative Cloud apps that support library-linked smart objects—Photoshop, Illustrator, and InDesign—take this

integration a notch deeper. When you license the stock image, all linked instances of the stock image in your open

documents are automatically updated to the licensed, high-resolution stock image without the watermark.

For more information, see Using Adobe Stock .

Search for assets on Creative Cloud Market

Creative Cloud Market is a collection of high-quality, curated content for creatives by creatives. Creative Cloud

subscribers can access assets from Market for free on both desktop and mobile (via Creative Cloud connected apps),

choosing from an incredible selection of vector graphics, icons, patterns, UI kits, and more. Creative Cloud subscribers

can download up to 500 unique, royalty-free assets each month. This powerful new service will allow creatives to

seamlessly find assets to build upon, manipulate, and modify to jumpstart their creative process.

Creative Cloud

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For more information, see .

Share and discover work on Behance

Showcase & discover creative work on Behance. As a member, you can create a portfolio of your work and broadcast it

widely and efficiently. Or, explore the latest creative work on a global scale by browsing featured or popular work across

fields.

•Login or sign up to access your Behance Activity Feed, Portfolio, and Share & Discover New Work. If you already

have an account, you'll be prompted to log in. If you don't have an account already, signup is quick and easy.

•Or, even without a Behance account, you can explore Featured Projects and Works-in-Progress from within the

panel.

Creative Cloud

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For more information, see Share on Behance or visit the Adobe Behance Forum.

Home and activity feed

The Activity Stream on the Home panel contains your interactions with Creative Cloud. Events and activities, such as

new app availability, updates, and installation status are displayed here.

Creative Cloud

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Preferences

Choose > Preferences to open the Preferences screen.

•To sign out of the Creative Cloud desktop app, click General and then click Sign Out.

•Select the Show notifications setting.

•Select Always Keep Creative Cloud Desktop Up To Date to enable automatic updates.

•Enable Login to AEM Assets to connect to your AEM Assets repository. For more information, see Work with AEM

Assets .

•Select Creative Cloud and use the Apps tab to specify App Language and Install Location.

•Use the Files, Fonts, and Behance tabs to specify the respective settings.

•Specify the Show OS Notifications setting in each tab.

Need more help?

More Help

•Release Notes | Creative Cloud desktop app

•

•Update apps to Creative Cloud 2015

•Creative Cloud 2015 OS support

•Troubleshoot installation and download

•Creative Cloud FAQ

•Adobe ID FAQ

Ask the Community

Post, discuss and be part of our awesome community

Start here to connect with our staff

Creative Cloud

Last updated 6/13/2015

Browse, sync, and manage assets

Your Adobe Creative Cloud account comes with online storage so that your files are available to you anywhere and on

any device or computer. You can preview many creative file types directly in a web browser on your computer, tablet,

or smartphone. These file types include: PSD, AI, INDD, JPG, PDF, GIF, PNG, Photoshop Touch, Ideas, and others.

Adobe Creative Cloud for desktop keeps all the files in sync. Any additions, modifications, or deletions are reflected on

all connected computers and devices. For example, if you upload an .ai file using the Creative Cloud Assets page, it is

automatically downloaded on all connected computers.

Browse assets

Your Creative Cloud assets include files synced with your desktop, assets created using Creative Cloud enabled mobile

apps, and Creative Cloud libraries. You can browse all of these assets using the Creative Cloud Assets page, which

organizes assets as follows:

Files shows assets synced with Creative Cloud Files directory on your desktop

Mobile Creations shows assets created using Creative Cloud enabled mobile apps

Libraries shows design libraries created by you

Note: While you can perform several operations such as rename, share, download, replace, and archive on desktop assets

(under Files), you can only view assets under Mobile Creations and Libraries, on the Creative Cloud Assets page.

When you click an asset category, it expands to show subcategories, if any. For example, assets under Files are further

organized as All, Shared, and Archived.

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Last updated 6/13/2015

All: shows all files synced with Creative Cloud Files directory

Shared: shows files shared between you and other Creative Cloud users

Archived: shows deleted files

Similarly, you can browse assets created using Creative Cloud mobile apps under Mobile Creations, where the assets

are further categorized based on the creating mobile app.

For information about Libraries, see .

Sync or upload files

To sync files from your computer, do one of the following:

•Copy, paste, or move files to the Creative Cloud Files directory on your desktop.

•In an app, choose File > Save or File > Save As and navigate to the Creative Cloud Files directory.

To open the Creative Cloud Files directory from Creative Cloud desktop app, select Assets > Files and click Open Folder.

Creative Cloud

Last updated 6/13/2015

Note: Filenames that contain special characters such as |, ", ?, <, >, /, *, or : are not synced. Neither do files with reserved

names, such as AUX or Com1. If you receive an error, rename the file to sync it to Creative Cloud. For more information,

see Error: Unable to Sync Files .

Additionally, you can upload files directly to the Creative Cloud Assets page using any of the following methods.

Upload and manage your files on Creative Cloud using the Actions menu on the Creative Cloud Assets page.

Creative Cloud

Last updated 6/13/2015

Drag and drop assets from your desktop to the Creative Cloud Assets page.

Replace a file

Uploading the file again, creates a version of the file and replaces the existing file with a new one. Creative Cloud also

keeps a copy of every change you make to a file and sync through Photoshop Touch, Adobe Ideas, and the Creative

Cloud desktop app.

To replace a file, using the Creative Cloud Assets page, do the following:

1Navigate to and open the file for viewing.

2Select Actions > Replace or drag the file from the folder to the browser window.

Note: The new file must be the same file type as the file being replaced. For example, you can't replace a .PSD file with

a .AI file. For information on versioning, see Versioning FAQs .

Delete files

You can delete files from the Creative Cloud website or Adobe Touch Apps. You can also use the OS commands to delete

files from the Creative Cloud Files directory on your desktop. All file deletions are synced with your account, and files

are archived in Creative Cloud. The original files are always on your computer with a copy available on Creative Cloud

so that you can access it anywhere.

Creative Cloud

Last updated 6/13/2015

Archived files continue to occupy online storage. You can permanently delete or restore files from the Archive folder.

Permanently deleting the files frees up the storage quota.

Permanently delete or restore files

Deleting assets permanently is a two-step process:

1Archive a file from your Creative Cloud Files directory on your desktop, Creative Cloud enabled touch apps, or the

Creative Cloud Assets page. Archived files move to the Archived category under My Assets > Files.

2On the Archived page, select the files to delete permanently and click Permanently Delete.

3In the confirmation dialog, click Permanently Delete.

You can also restore an archived file:

1On the Archived page, select the files to restore and click Restore.

2In the confirmation dialog, click Restore.

Storage plans and quota

The storage quota depends on your Creative Cloud membership.

You can view your storage status from the Files tab under Assets panel of the Creative Cloud for desktop app or on the

Settings page of the Creative Cloud Activity page.

Membership plan Free storage quota

Free 2 GB

Creative Cloud (Photography) 2 GB

Creative Cloud (Single App and Complete) 20 GB

Creative Cloud for teams 100 GB

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The Creative Cloud syncs up to 1 GB of overflow from any device. After that, the desktop app stops syncing new files

and notifies that you are over quota. A red exclamation point marks any files that are unable to upload. You can still

move, rename, or delete files. To continue to sync files, permanently delete other files to free up space.

Note: A small portion of storage is used for administrative purposes. Therefore, the actual storage space is slightly less than

allocated. It varies from 100 KB to 500 KB based on number of user files.

Troubleshooting

More Help topics

Syncing fonts to the desktop | Typekit.com

Add fonts to desktop apps through Creative Cloud

Creative Cloud Market

Creative Cloud Market is a collection of high-quality, curated content for creatives by creatives, available to all paid

Creative Cloud members except photography plan customers. Creative Cloud members can access assets from Market

for free on both desktop and mobile (via Creative Cloud connected apps), choosing from an incredible selection of

vector graphics, icons, patterns, UI kits, and more. Creative Cloud subscribers can download up to 500 unique, royalty-

free assets each month. This powerful new service allows you to seamlessly find assets to build upon, manipulate, and

modify to jumpstart your creative process.

Creative Cloud

Last updated 6/13/2015

To access Market, you'll first need to install the Creative Cloud for desktop application or a supported mobile app such

as Adobe Photoshop Sketch. For instructions to download, see Creative Cloud for desktop. Watch and learn more in

this short video tutorial: Access Creative Cloud Market design assets .

Discover and download creative assets

You can browse thousands of high-quality assets from within the Creative Cloud for desktop app. Choose Assets >

Market. You can also expand the drop-down to search by category, or search by keywords to find the most relevant

assets for your project.

1In Creative Cloud for desktop, choose Assets > Market.

2Creative Cloud Market includes a selection of high-quality curated content, spanning the following categories:

•For Placement: photo and digital based templates with organized layers and professional masking (PSD files).

•User Interfaces: layered PSDs including full kits, forms, charts, navigation, and widgets for both mobile and web

(PSD files)

•Vec tor Shapes: scalable objects and shapes that integrate with Photoshop, InDesign, and Illustrator (SVG files)

•Icons: a series of glyph, outline, flat and 3D symbols for print, web and way finding (PNG/SVG files)

•Patterns: infinitely repeatable geometric, illustrated, and textured patterns and backgrounds PNG/SVG files)

•Brushes: high quality natural media and abstract Photoshop brushes (ABR/TPL files)

To filter assets, select a category from the Market pop-up menu.

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3To search for assets, click and enter a search term.

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You can filter and sort the search results.

4Click an asset thumbnail to view additional information and the details for the asset.

5Click Download and choose a Library to download the asset to. You can also create a new library. For more

information, see .

In addition to the Library, the Assets are also automatically downloaded to the Market Downloads folder in your

main Creative Cloud Files folder.

Creative Cloud

Last updated 6/13/2015

FAQs

Do I need a Creative Cloud membership?

Creative Cloud Market is available to all paid Creative Cloud members. Single app and complete members with any

plan—single user, Team, Education, or Enterprise—are eligible. Users can access Creative Cloud Market through

Creative Cloud for desktop app.

Creative Cloud Photography plan members are not eligible to access Market through Creative Cloud for desktop. Free

members can browse Market assets through Creative Cloud for desktop but cannot download content.

Do downloaded assets count toward my storage quota?

Yes. Downloaded assets are stored on your Creative Cloud Files folder, and count toward the storage. If you exceed your

storage quota, you'll be unable to download assets unless you delete old files and create some space. See .

Can I use these assets in my projects?

Yes. These assets are unique and provided royalty free for use in your projects.

Can I copy or back up these assets for future use?

Yes, you can back up assets obtained from Creative Cloud Market for future use.

Can I share these assets after I've downloaded them?

Creative Cloud

No. While the assets are royalty-free for eligible Creative Cloud members to use in their publications, productions, and

projects, you cannot share or redistribute the assets.

How does Adobe source content for Creative Cloud Market?

Adobe sources content from the best creative talent in the industry direct from Behance, the leading free online

platform to showcase & discover creative work.

Can my work be considered for inclusion in Creative Cloud Market?

To draw exposure to your work, Adobe recommends that all potential artists post their work on Behance. Adobe

searches for and curates future content on Behance.

How do I get Creative Cloud Market?

Creative Cloud Market is available to all paid Creative Cloud members except for photography plan customers

(Photoshop Photography plan and Creative Cloud Photography plan). For a limited time, Adobe Creative Cloud

Market is accessible to all Creative Cloud members through the Adobe Sketch iPad app. Creative Cloud free members

and photography plan members can browse Market through Creative Cloud for desktop but cannot download content.

To download and use Creative Cloud Market content, upgrade to either Creative Cloud Single App or Complete plans.

Why don't photography plan customers get access to Creative Cloud Market?

Creative Cloud Market is a new benefit that has been added to certain paid Creative Cloud plans, and is not included

in the entitlements for photography plan customers. Some Creative Cloud services, such a Creative Cloud Market,

TypeKit, and ProSite are only available to Single App or Complete Creative Cloud plans. To download and use Creative

Cloud Market content, upgrade to either Creative Cloud Single App or Complete plans.

Creative Cloud Extract

Photoshop compositions are a widely used method for sharing design specifications to web developers, who then need

to convert the design intent into HTML and CSS. In a typical workflow, designers create Photoshop comps for a web

or mobile design. Production designers then prepare the PSD file for developers, where they slice assets and create

redline specs. Web developers are tasked with taking those design elements and assets and turn them into code.

Extract reinvents this workflow, enabling web designers to export optimized assets in record time in Photoshop CC,

and share their PSDs with developers via Creative Cloud Assets so they can unlock key design info and download

assets within their browsers. Developers can then access and apply this information as they code in Dreamweaver

CC.

Last updated 6/13/2015

Use Creative Cloud Extract to make the Photoshop design to code workflow easier. Extract simplifies the process

for both web designers and web developers, and greatly improves the efficiency in transforming a web design to

workable code.

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Extract is powered by Creative Cloud, and is available to you at various places in the PSD design to code workflow.

Using Extract gives you the freedom to choose wherever you're the most comfortable with the tools and technologies,

and enables you to transform your design to reality.

•Designers can work in the familiar environment of Photoshop CC to define and extract image assets from layers or

layer groups.

•Web developers can access the PSD file on Creative Cloud Assets and use Extract to export image assets,

measurements, and CSS styles. These assets and CSS styles can then be used to turn design comps into code.

•Web designers and developers can use Extract from within Dreamweaver, a complete self-contained solution that

offers contextual code hinting, assets extraction, and more directly within the coding environment.

Extract assets in Photoshop

Designers who create Photoshop comps can quickly define and package image assets from individual layers or

layer groups, using a simple, visual interface built on top of Adobe Generator. This dramatically speeds up

production time so designers can spend more time designing.

Extract in Dreamweaver

Web designers and developers can now view PSDs in Dreamweaver and use contextual code hinting to easily

define fonts, colors, and gradients in their CSS. They can also drag and drop optimized images into the Live View

surface, copy text, and more.

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You can further simplify your design workflow by using other Creative Cloud services to keep your assets such as files,

fonts, and colors in sync so that everyone has access to the latest designs.

Sync and store PSD files and extracted images in Creative Cloud Assets, so that you have access to the updated files on

all your devices.

Use Creative Cloud Assets to share folders, so that the entire team is working on the same set of files. You can also

review and add comments to files. Creative Cloud Assets also provides basic version control.

Creative Cloud provides access to fonts from Typekit, and members can download fonts from Typekit as required by

the design.

Extract in Creative Cloud Assets

Web designers can share PSDs directly from Creative Cloud Assets in the browser, so that developers can quickly

extract design information — colors, gradients, fonts, text, CSS, and more — that helps them turn the comp into

code. Plus, they can export optimized PNG, SVG, and JPG images for the web.

Extract for Brackets (Preview)

Extract integration in Brackets brings the power of Extract to a lightweight, modern code editor. Using Extract for

Brackets (Preview), you can pull out design information from a PSD as clean, minimal CSS via contextual code

hints. You can also extract layers as images, use information from the PSD to define preprocessor variables, and

easily get dimensions/distances between objects.

More Information Ask the Community Contact Us

Creative Cloud Extract tutorial Post, discuss and be part of our awesome

community

Start here to connect with our staff

Watch now > Ask now > Start now >

Creative Cloud

Last updated 6/13/2015

Creative Cloud Libraries

What you can do with Libraries

Capture

Creative Cloud Libraries provide a mechanism to capture design assets from a variety of apps, and is not limited to

desktop applications only. You can capture inspiration, whenever it strikes, using the family of Creative Cloud mobile

apps or even download assets from the Creative Cloud Market.

Manage

Creative Cloud Libraries makes your favorite assets available to you anywhere. Create images, colors, text styles,

and more in several Creative Cloud desktop applications and mobile apps, and then easily access them across

other desktop and mobile apps for a seamless creative workflow.

Creative Cloud Libraries connects to your Creative Profile, putting the creative assets you care about at your

fingertips. Your Creative Profile moves with you from app-to-app while automatically surfacing your assets in the

right apps and at the right time for your projects.

For an overview, watch Get started with Creative Cloud Libraries .

Creative Cloud

Last updated 6/13/2015

You can organize design assets into multiple Creative Cloud Libraries. These may be based on projects, types of assets,

or even your personal favorites that you reuse to create your signature style.

Reuse and create

Reuse and create designs and artwork by using objects from Creative Cloud Libraries.

Support for Libraries in Creative Cloud applications

•Desktop and browser applications

•Mobile apps

App or service Support for saving assets to

Libraries

Support for using assets

from Libraries

Resource offering more

information

Desktop applications

Photoshop ??Creative Cloud Libraries in

Photoshop

Illustrator ??Creative Cloud Libraries in

Illustrator

InDesign ??Creative Cloud Libraries in

InDesign

Premiere Pro ??Creative Cloud Libraries in

Premiere Pro

After Effects ??Creative Cloud Libraries in

After Effects

Creative Cloud Market

(through the Creative Cloud

desktop app)

?N/A

Browser

Creative Cloud Assets View & manage (rename,

delete) only

Creative Cloud Assets | Store

and share content

App Support for saving assets to

Libraries

Support for using assets

from Libraries

Resource offering more

information

Shape CC Vector shapes N/A Adobe Shape CC FAQ

Color CC Color themes N/A Adobe Color CC FAQ

Brush CC Brushes N/A Adobe Brush CC FAQ

Illustrator Draw N/A Images and shapes Adobe Illustrator Draw FAQ

Photoshop Sketch N/A Brushes Adobe Photoshop Sketch FAQ

Illustrator Line N/A Color and graphics Adobe Illustrator Line CC FAQ

Hue CC ?N/A Adobe Hue CC FAQ

Comp CC N/A ?Adobe Comp CC FAQ

Premiere Clip N/A ?Adobe Premiere Clip FAQ

Creative Cloud

Last updated 6/13/2015

Overview: Work with Creative Cloud Libraries

Add to library

Creative Cloud Libraries provide a mechanism to capture design assets from a variety of apps, and is not limited to

desktop applications. You can capture inspiration, whenever it strikes, using the family of Creative Cloud mobile apps

or even download assets from the Creative Cloud Market.

Mobile

You can add assets to your library using a growing family of Adobe mobile apps. Consult to understand how.

Desktop

Add assets to Creative Cloud Libraries on your computer using a Creative Cloud desktop application. Drag assets to

the Libraries panel in the desktop application. You can also view and browse through the libraries on the Creative Cloud

Assets page.

See the for more information on using Libraries with it.

Creative Cloud Market

Discover and add assets to Libraries from Creative Cloud Market. Use the Creative Cloud desktop app to browse and

add assets from . You can also add assets to a library using Creative mobile apps.

Reuse and create

Desktop

In a desktop application supporting Libraries, open the Libraries panel (Windows > Libraries) and drag objects to the

canvas.

Mobile apps

Select an object from the Library to place it in your project using mobile apps.

Browser

Browse and view libraries on the Creative Cloud Assets page. You can also delete a library.

Collaborate

Desktop

Open the Libraries panel (Windows > Libraries) in a desktop application that supports Creative Cloud Libraries. Now,

from the panel flyout menu, choose Collaborate.

Browser

In the Creative Cloud Assets left pane, click Libraries. Now, from the library folder menu, choose Collaborate.

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Adobe Stock and Creative Cloud Libraries

Adobe Stock is deeply integrated with Creative Cloud Libraries. You can add a watermarked preview of a stock image

to any of your libraries directly using the Adobe Stock website. Then, in Creative Cloud apps that support Libraries—

Photoshop, lllustrator, InDesign, Premiere Pro, and After Effects—you can drag the watermarked stock image from the

Libraries panel to your creative project. When you're satisfied that the stock image is appropriate for your project, you

can choose to license the stock image directly from within the Libraries panel.

Creative Cloud apps that support library-linked smart objects—Photoshop, Illustrator, and InDesign—take this

integration a notch deeper. When you license the stock image, all linked instances of the stock image in your open

documents are automatically updated to the licensed, high-resolution stock image without the watermark.

For more information, see Using Adobe Stock .

FAQ

How many items can I add to a library?

A library can contain up to 1000 assets.

Is there a limit to the number of libraries I can create?

No, there are no limits to the number of Libraries you can create.

Are all assets stored in Libraries usable by all supported apps?

While you're working in an app, you can view and use Libraries content relevant to that particular. For example, while

you can add layer styles to a library, those styles are only relevant to Photoshop.

What type of color information is supported?

Libraries support color data for a single swatch or color themes. Libraries only support process colors. Spot colors are

not supported and are added as process colors to Libraries.

Can I reuse any asset stored in Libraries across Creative Cloud desktop applications?

Most assets are reusable between the desktop applications. Photoshop layer styles are a notable exception; they are

currently reusable only in Photoshop.

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If you use an InDesign text style asset in Illustrator or Photoshop, those applications will attempt to map the properties

of the asset with the properties for text styles available in the host application. Any properties not found in the host

application are ignored.

Where are the assets stored?

Your assets are stored locally on your device and synchronized with Creative Cloud.

Can I share a library with others?

Yes. S e e .

Some mobile apps integrated with Creative Cloud Libraries—Brush, Color, and Shape—do not yet support

collaboration on libraries. Also, any libraries shared with you are not available when you're working within these mobile

apps. However, if you shared a library with other users, that library is available to you in Creative Cloud desktop

applications as well as in mobile apps.

Do I need a Creative Cloud membership?

You'll need either a free or a paid Creative Cloud membership to use Creative Cloud Libraries.

Where can I learn more about Creative Cloud Libraries?

You can learn more about Libraries with these resources:

Video tutorials

•How to get started with Creative Cloud libraries (overview)

•Creative Cloud Libraries in Illustrator and mobile

•Creative Cloud Libraries in Photoshop and mobile

Video tutorials where Creative Cloud Libraries are demonstrated in mobile apps

•Shape CC

•Brush CC

•Color CC

•Illustrator Draw

•Photoshop Sketch

Share files and folders

Creative Cloud Assets lets you share public links to files and folders to gather quick feedback and work more efficiently

with others. When you share a link with someone, they can view a high fidelity preview of the assets directly in the web

browser, without having to install Creative Cloud apps or sign in to the website. In addition to viewing the assets, users

can write comments or download a copy of the files (if you permit them).

Public sharing of files and folders ensures that you retain complete control over your content. Recipients get read-only

access to your assets, which means they cannot upload, update, or delete them. The shared assets are accessed using a

unique Adobe.ly short URL that you send via email or copy/paste to send. At any time, you can turn the URL off to

revoke access.

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To collaborate with co-workers (share assets with read-write access), see .

To share your work and seek feedback from a wider network of creatives, see Share your work on Behance .

To share links to files or folders with others, do the following:

1On the Creative Cloud Assets page, navigate to a file or folder to share.

2From the Share menu, choose Send Link.

3The file is shared and a short public URL is created. On the Send Link dialog, specify the email addresses you want

to send this link to.

4Click Advanced Options. The following options are enabled by default.

•Allow File Download: allows link recipients to download the file

•Allow use of Extract: allows link recipients to extract image information and assets

Note: The Allow use of Extract option is available only when sharing a Photoshop (.psd) file. For more information how

Extract works, see .

Optionally, you can choose to disable the options.

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5Click Send Link.

An email is sent to the recipients with the link (short URL) to access the shared file or folder.

Clicking the short URL opens the shared file or folder in a web browser. Recipients don't have to be Creative Cloud

members to view or access publicly shared files and folders.

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More Help topics

Get started with Creative Cloud Assets

Collaborate with others

Share on Behance

Collaborate on folders and libraries

You can collaborate with other users and share a folder or library from your Creative Cloud account with specified

Creative Cloud users. All invited users can then work co-operatively with the assets in the shared folder or library.

Collaborators can view, edit, rename, move, or delete contents of the shared folder or library.

To share public links to files and folders with others (share assets with read-only access), see .

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For more information about libraries in Creative Cloud, see .

To share your work and seek feedback from a wider network of creatives, see Share your work on Behance .

Collaborate on folders

Add collaborators

1. You can share a folder, either using the website or using the Creative Cloud Files folder on your desktop. Do one of

the following:

Website

From the folder menu, choose Collaborate. If you’re viewing the contents of a folder, choose Share > Collaborate.

Desktop

From the folder context-menu, choose Creative Cloud > Collaborate.

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2. In the Collaborators pop-up widget, enter an email address. To invite multiple collaborators, enter a list of email

addresses separated by a comma or semicolon. Click Invite.

Your collaborators receive an email inviting them join the collaboration. Existing Creative Cloud members also receive

a notification via the Creative Cloud desktop app and website.

Note: Collaborators will need an Adobe ID; if they don't have one already, they can create one when they accept the

invitation. It's free and it's easy.

Manage collaborators

Shared folders display a Manage Collaborators button next to the folder name. The button also displays the number of

collaborators.

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Click Manage Collaborators to open the Collaborators pop-up widget.

•To invite another user, enter an email address and click Invite.

•To remove a user, click the X icon next to the user and click Remove Access (if the collaborator has accepted the

invitation) or Remove Invitation (if the collaborator hasn't accepted the invitation yet).

Selectively synchronize shared folders

If you've accepted invitations to collaborate on one or more shared folders, you can choose whether you want to

synchronize those folders with the Files folder on your desktop. Selectively synchronizing shared folders helps conserve

disk space and gives you greater control over what content is synchronized with Creative Cloud.

If you choose not to synchronize a folder, that folder is removed from the Files folder on your desktop. By default, all

folders for which you've accepted collaboration invitations are synchronized.

❖Navigate to the Creative Cloud Files folder on your desktop.

•(Windows) Click the icon in Creative Cloud for desktop and then select Creative Cloud Files.

•(Mac) Open your Home folder. Select Go > Home or press the Shift+Command+H key combination. Ensure that

the Creative Cloud Files folder is listed in the Finder right pane. If your Creative Cloud Files folder does not reside

in your Home folder, open the parent folder containing Creative Cloud Files instead.

1(Windows) In the folder hierarchy, right-click the Creative Cloud Files folder and choose Select Shared Folders To

Sync.(Mac) In the Finder right pane, Control-click the Creative Cloud Files folder and then choose Select Shared

Folders To Sync.

2Deselect one or more shared folders that you don't want to synchronize. Creative Cloud removes that folder from

the Files folder on your desktop.

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Note: Simply select the folder from the Files folder context-menu to begin synchronizing it again.

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Collaborate on libraries

Creative Cloud Libraries connects to your Creative Profile, putting the creative assets you care about at your fingertips.

Your Creative Profile moves with you from app-to-app while automatically surfacing your assets in the right apps and

at the right time for your projects.

You can share libraries with collaborators using the Creative Cloud website or from within Creative Cloud apps.

For a list of Creative Cloud apps currently supporting Libraries, see .

Note: Collaborators need to have an Adobe ID. If they don't already have an Adobe ID, they can create one when they

accept the invitation. Creating an Adobe ID is free and easy.

Share libraries using the Creative Cloud website

1In the Creative Cloud Assets left pane, click Libraries.

2From the library folder menu, choose Collaborate.

1In the Collaborators dialog, enter the email addresses of one or more collaborators. Optionally, enter a message to

be included in the collaboration invite.

2Click Invite. Creative Cloud sends out the collaboration invites.

Your collaborators receive an email message inviting them join the collaboration. Existing Creative Cloud members

also receive a notification via the Creative Cloud desktop app and website.

Share libraries from within a desktop application

Do the following to share a library from within a desktop application supporting Creative Cloud Libraries:

1In the Libraries panel, select a library from the pop-up menu.

2Open the flyout menu and choose Collaborate.

3In the browser page that opens up, provide email addresses and an optional message for one or more collaborators

with whom you want to share the library.

4Click Invite to send out the collaboration invites.

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Your collaborators receive an email message inviting them join the collaboration. Existing Creative Cloud members

also receive a notification via the Creative Cloud desktop app and website.

Manage collaborators

The Collaborators dialog displays the status of the invites. Collaborators who haven't yet accepted the invite have

Invited displayed next to their names/email IDs. Once a collaborator has accepted the invite, this string is no longer

displayed.

To remove a user, click the X icon next to the user and click Remove Access (if the collaborator has accepted the

invitation) or Remove Invitation (if the collaborator hasn't accepted the invitation yet).

More Help topics

Get started with Creative Cloud Assets

Collaboration FAQ

Manage and sync files

Sync and share files with collaborators (video, 10 min)

Creative Cloud Libraries

How to: Choose which Creative Cloud shared folders you sync

Launch Creative Cloud apps

The Creative Cloud for Desktop application makes it easy to download and install individual Creative Cloud apps, such

as Photoshop or Premiere Pro, onto your computer. After installation, you can launch the Creative Cloud apps either

from the Apps panel or from the installed location on your computer (just like any other application).

Launch apps from the Creative Cloud Desktop application

1Open the Creative Cloud Desktop application from the Taskbar (Windows) or the Apple toolbar (Mac OS).

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By default, the Adobe CC Desktop application is started when you log in to your computer.

2Click the Apps panel. To launch an installed app, click Open.

Note: For a few apps, such as Touch App Plugins or Gaming SDK, the launch from the Creative Cloud Desktop application

feature is not available. To launch such apps, use the alternate method described below.

Launch apps from installed location

Mac OS

The Creative Cloud Desktop app downloads and installs apps in the Applications folder. It also creates shortcuts in the

Launchpad for quick access to the installed applications.

Finder

Use the Finder to navigate to the Applications folder and then double-click to launch the application.

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For easier access to the apps, you can drag the icon to the Dock. For more information, see Mac Basics: The Dock on

the Apple website.

Launchpad

The Launchpad is the fastest way to find and launch apps on your Mac. Open Launchpad, and then click the app to

launch it. You can also filter the list to locate the app quickly.

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For more information, see Mac Basics: Launchpad on the Apple website.

For easier access to the apps, you can drag the icon to the Dock.

Windows

The Creative Cloud Desktop app downloads and installs the apps in the Program Files folder. It also creates shortcuts

in the Start screen or the Start menu.

Windows 8

App shortcuts are added to the Windows product menus. Choose Start > All Programs and then click the app.

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For easier access, you can also pin the shortcut to the Taskbar. Choose Start > All Programs, and right-click the

application name and choose "Pin to Taskbar".

Windows 7

Launch the installed apps from the Start screen. You can access the Start screen by using the Windows key or icon. Scroll

the screen to locate the app and then click to launch it.

For more information, see Start Screen tutorial on the Microsoft website.

More Help topics

Creative Cloud Help

Creative Cloud Desktop application

Install and update apps

Troubleshoot CC download and install issues

Manage your membership and payments

Manage your Creative Cloud for teams membership

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Purchase a Creative Cloud for teams membership

You can purchase a Creative Cloud for teams membership either directly from Adobe.com or join the VIP program via

a reseller.

•Directly from Adobe.com: https://creative.adobe.com/plans?plan=team

•From a reseller: http://www.adobe.com/volume-licensing/vip-resellers.html

The Adobe ID used to purchase the Creative Cloud for teams membership is designated as the primary admin. All

payment and billing-related information is sent to the primary admin only. You can also add additional admins to

manage your team.

Manage your team

Once you have purchased a Creative Cloud for teams membership, you can manage and administer your account using

the Admin Console. Assign users to invite them to join your team before they can use Creative Cloud software and

services.

Note: Adobe Admin Console works best on:

•Mac OS: Safari 7.x, Google Chrome, Firefox 4 or later

•Win 7: IE 9, IE 10, IE 11, Google Chrome, Firefox 4 or later

•Win 8: IE 10, IE 11, Google Chrome, Firefox 4 or later

To access the Admin Console:

1Sign in to adobe.com: click Sign In on the top global navigation bar and then sign in with your Adobe ID and

password.

-or-

If you're signed in from any other adobe.com pages, click your name in the top navigation bar.

2In the navigation pane or pop-up menu, click Manage Team.

The Manage your team page is displayed.

•To sort licenses on name, product, or status, click the respective column in the header row.

•Team admins are not assigned licenses by default. Assign a license to yourself for access to Creative Cloud apps and

services.

Assign licenses to users

When you assign licenses to users, invitations are sent to the users. Once they accept the invitation, licenses are assigned

to them. You must have unassigned licenses to be able to invite a user.

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To assign a license to a single user:

1Click Unassigned Licenses in the left navigation pane to open the Unassigned Licenses tab.

2Click Assign User in the Name column. The Assign User dialog box is displayed.

3Enter the user's email address and click Assign User. You can also choose to include the name of the user along with

a personal message before sending the invitation.

An email invitation is sent to the user. When the user accepts the invitation, a license is assigned to the user.

Note: When assigning a user to a seat, either type the email address directly. If using copy-paste, use ctrl+v instead of

Right-Click > Paste.

Team admins are not assigned licenses by default. Assign a seat to yourself for access to Creative Cloud apps and

services.

To assign licenses to multiple users:

1Click Assign Users in the top toolbar.

2Copy/paste email addresses, or upload a csv file that contains a list of email addresses delimited by either a comma

or a tab.

You can also add a personal message.

Note: If you are copy-pasting information, use ctrl+v instead of Right-Click > Paste.

3Click Assign Users.

Email invitations are sent to the users. When a user accepts the invitation, a license is assigned to the user.

Note: If a user does not accept the invitation, remove and re-add the user to trigger another invitation.

•What happens if an invited user has an active individual Creative Cloud membership?

While accepting an invitation, if the user signs in with an Adobe ID that is associated with an active individual

Creative Cloud membership (complete or single app), the user has an option to cancel the individual plan and join

the team or keep the individual plan and join the team.

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Resend Invitation

If a user hasn’t accepted an invitation to join the team, the invitation status appears in the list of Pending Users. If you

want to resend the invitation, you can revoke the pending invitation and invite the user again.

To res en d t he invi tation:

1Click Pending Users in the left navigation pane to open the Pending Users tab.

2Click X for the user to whom you want to resend the invitation.

3Click Remove user.

The pending invitation is revoked, and the license is now unassigned. This unassigned license is moved to the

Unassigned Licenses tab - the number of unassigned licenses is increased by 1.

4Invite the user again – follow the steps listed in the section above.

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Export users to CSV

•If you are using Safari, Chrome, or Firefox, click here and follow the steps.

•In the top toolbar, click Export CSV. The csv file is downloaded. Open the file to see the list of users.

For multi-byte languages (CJK - Chinese, Japanese, Korean) on Mac, do the following to open the downloaded

CSV file:

1Launch Microsoft Excel and open an Excel Workbook.

2On the File menu, choose Import. In the Import dialog, click the Tex t file radio button and then click Import.

3In the Choose a File dialog box, choose the saved CSV file and then click Get Data.

4In the Text Import Wizard (Step 1 of 3), choose Delimited and select an appropriate CJK language in the File

Origin drop-drown and then click Next.

5On the next screen, select the Comma check box under the Delimiters section. Clear all other check boxes except

the Comma.

6Click Next. On the next screen, click Finish. On the final Import Data prompt, click OK.

•If you are using Internet Explorer, click here and follow the steps.

1In the top toolbar, click Export Team.

2In the Export Team pop-up, click Select All.

3Right-click the selected details and click Copy.

4Paste the copied details into a spreadsheet program (such as Microsoft Excel). The text is in a tab delimited

format for ease of pasting into your spreadsheet.

Search for a user

1Click All Licenses in the left navigation pane.

2In the top toolbar, enter the user's name in the search box. The matching results appear in the right pane.

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Remove a user

You can choose to remove a user from your team. The assigned license is then available to be assigned to another user.

1. To remove a user, click X corresponding to the user in the All Licenses tab.

2. Click Removeuser.

The license is now unassigned. This unassigned license is moved to the Unassigned Licenses tab - the number of

unassigned licenses is increased by 1.

Note: All end-user files stored on the available cloud storage are dictated by the EULA. When a user is removed from a

team, the team admin and all other workers can only access those files that were shared by the user. All unshared files

remain inaccessible.

Reassign a license

You can reassign a license to another user. This is a two step process:

1Remove an existing user

Purchase additional licenses

If you've purchased Creative Cloud for teams through Adobe.com, you can purchase additional licenses at any time and

will be billed in your next billing cycle. Similarly, if you purchase licenses through a reseller, you can add licenses at any

time. However, you will need to place an order with your reseller within 30 days to complete the transaction. If you do

not place your purchase order within 30 days, you will not be able to add any more licenses and your unpaid licenses

may be deactivated. All additional licenses will co-terminate with your original anniversary date.

If you do not know who your VIP reseller is, please contact customer service.

1. Click Add Licenses in the top toolbar.

2. Select the number of licenses you want to purchase.

3. Click Continueand follow the onscreen instructions.

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Remove licenses

A license is committed for one year or prorated to the anniversary. Therefore, you must maintain the committed

number of licenses until your anniversary date. If you have purchased your Creative Cloud for teams membership

directly from Adobe.com, you can remove licenses, however, a cancelation fee will be charged. Contact Adobe

Customer Support for details.

Note: If you have purchased your Creative Cloud for teams membership via a reseller, you cannot return or cancel your

membership after 30 days. Also, you cannot remove a license after 30 days.

Manage Administrators

1Click Administrators in the left navigation pane to open the Administrators tab.

2Click + Add more link located at the bottom of the table.

3Enter the email address and name of the person to invite as an administrator.

4Click Add Administrator.

The status appears as pending, and an email invitation is sent to the person. The invitation must be accepted to

complete the process.

Deploy Creative Cloud for teams with Creative Cloud Packager

Adobe Creative Cloud Packager makes it easy for IT administrators to create packages that contain Creative Cloud

products and updates, to deploy within their organizations.

You can download Creative Cloud Packager and access documentation from the Deployment Tools panel.

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Troubleshooting

More Help topics

Keyboard shortcuts

Viewing stories

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Galley, Story, and Layout view overview

InCopy offers three views of a story: Galley, Story, and Layout. These terms correspond to the terms used in traditional

publishing.

Galley view Displays text with line breaks established in the corresponding Adobe InDesign® document. If text doesn’t

fit into the assigned layout space, an overset indicator marks the point at which the InCopy text exceeds the space.

Although you can use InCopy to apply formatting, such as paragraph indents and font size, these formats don’t appear

in Galley view.

Story view Displays text in a continuous stream, wrapping the text at the document window. Story view doesn’t show

accurate line endings, so you can concentrate on content. However, if text doesn’t fit into the assigned layout space, an

overset indicator marks the point at which the InCopy text exceeds the space. In Story view, the information area

displays only paragraph styles. Line numbers aren’t visible in Story view.

Story view opens by default when you create a new InCopy story.

To change the default view for new documents, close all documents and select the view you want as the default from

the View menu.

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Layout view Displays text as it will print, with all formatting. When you use InCopy to synchronize with an InDesign

layout, you can view text in context with all other page elements in the InDesign document—frames, columns,

graphics, and so on.

In Layout view, you can zoom in and out to inspect different aspects of the layout.

Switch between Galley, Story, or Layout view

❖Do either of the following:

•Choose the view from the View menu.

•Click the Galley, Story, or Layout tab at the top of the editing area.

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About Galley view

Galley view provides an environment for efficient text processing; text is easy to read and annotate. You can also use

Galley view to perform copyfitting and other production-related tasks.

When you open an InDesign document in InCopy, working in Galley view is analogous to working with galley proofs

in traditional typesetting. Within the viewing area, the text wraps exactly as it will in the final InDesign layout, and all

text is displayed in one column, regardless of how many columns exist in the layout. Page breaks, frame breaks, and

column breaks are shown by a line with the words “Page break,” “Frame break,” or “Column break” in the center of the

line.

Note: When multiple breaks are represented by a single boundary, such as a page break coinciding with a frame break, the

break with the highest priority is displayed. Page breaks have the highest priority, and column breaks have the lowest.

Galley view includes the Copyfit break feature, which indicates the point at which the InCopy text exceeds the layout

space assigned for it in InDesign.

By default, Galley view displays text at 12 points. You can change the font, size, or spacing to make text easier to read

or edit. You can also change the background and font colors.

Note: The font display size applies to all stories, rather than individual characters, words, or paragraphs.

The Galley & Story Appearance toolbar at the bottom of the workspace controls several settings that you might want

to change frequently when working on a document. These settings include:

•Display font type and size

•Display leading (single space, 150% space, double space, or triple space)

•Show/hide line number and styles columns

•Customize Galley & Story Appearance controls

Customize Galley and Story views

You can customize Galley and Story views in a variety of ways.

Change the Galley view display settings

❖Select an option from the Galley & Story Appearance toolbar. (If the toolbar is hidden, choose Window > Galley &

Story Appearance. The toolbar appears at the bottom of the application window by default.)

Note: It’s important to understand the difference between changing the font display size and applying text formatting.

Both can be done in Galley view. Changing the font display size doesn’t affect the way text looks in a publication,

whereas applying text formatting does change the text appearance in Layout view and in the published document.

Set Galley view display preferences

1Choose Edit > Preferences > Galley & Story Display (Windows) or InCopy > Preferences > Galley & Story Display

(Mac OS).

2In the Text Display Options section, specify the following:

Text Color Controls text color in the viewing area. Black is the default text color.

Background Controls the background color of the viewing area. White is the default background color.

Theme Assigns preset text and background colors.

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Override Preview Font Enables you to display one additional font using the correct typeface in the Galley and Story

view. InCopy automatically displays the Symbol, Zapf Dingbats, Webdings, and Wingdings® fonts accurately,

overriding the display font you’ve chosen.

Enable Anti-aliasing Smooths the jagged edges of type and bitmap images by softening the color transition between

edge pixels and background pixels. Because only the edge pixels change, no detail is lost. You can choose the level of

anti-aliasing to apply. The Default option uses shades of gray to smooth text. The LCD Optimized option uses

colors, rather than shades of gray, and works best on light-colored backgrounds with black text. The Soft option uses

shades of gray, but produces a lighter, fuzzier appearance.

Cursor Options Controls the cursor display. Choose from four different cursors. Select or deselect Blink.

Note: Any settings made in the Galley & Story Display section apply to both the Galley and Story views.

Show or hide the information column

The information column appears on the left side of the document window in Galley and Story views. This column

contains read-only information about paragraph styles, line numbers, and the vertical depth of text; you cannot type in

this area.

❖Do one of the following:

•To change the view in the current document only, choose View > Show Info Column or View > Hide Info

Column.

•To change the default view in the application, close all documents, and choose View > Show Info Column or View

> Hide Info Column.

Note: Paragraph styles make it much easier to maintain consistency in your publications. Consult any workflow

documentation your team has adopted concerning in-house guidelines for your project.

Set Story view preferences

Use the Galley & Story Display section of the Preferences dialog box to customize the display of the Story view.

1Choose Edit > Preferences > Galley & Story Display (Windows) or InCopy > Preferences > Galley & Story Display

(Mac OS).

2Specify the options you want.

3Click OK.

Show or hide paragraph break marks

You can show or hide paragraph break marks in Galley and Story view. An arrow symbol indicates the start of a new

paragraph.

❖Choose View > Show Paragraph Break Marks or View > Hide Paragraph Break Marks.

Use the vertical depth ruler

When you type text, it’s sometimes useful to know the physical depth of a story as it will appear in Layout view, in

addition to the number of lines. The vertical depth ruler draws a ruler along the left edge of the Galley and Story views.

Each tick mark in the ruler aligns to the bottom of a line of text. A value is displayed every five tick marks to show the

total vertical depth of the text to that point. The depth is updated dynamically when layout composition for the portion

of the document is complete.

The depth measurement uses the vertical units setting in Units & Increments preferences.

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Note: To aid in copyfitting, the depth of overset text is also calculated and displayed.

1Click the Galley or Story tab at the top of the editing area.

2Do either of the following:

•To show or hide the depth ruler, choose View > Show/Hide Depth Ruler.

•To show or hide the information column, choose View > Show/Hide Info Column.

Layout view overview

In Layout view, you see text and other elements exactly as they are formatted and positioned in an InDesign document.

Stories are laid out in frames, just as they appear in InDesign.

If you work with a linked story—a managed story within an open InDesign document or assignment file—you cannot

modify the story layout with InCopy. You can work only with the text and text attributes.

If you work with a stand-alone InCopy document—an individual InCopy document that isn’t within an open InDesign

document or assignment file—you can work with the text and text attributes, and you can change the page size using

the Document Setup command.

Layout view offers more tools and View-menu commands than the other views. You can use the Hand tool, the Zoom

tool, and the Zoom commands to view a spread at various magnifications. You can also use various layout aids, such as

rulers, document grids, and baseline grids.

Note: These viewing options don’t affect formatting. For example, zooming in to enlarge your view of the page doesn’t

change the way the story appears in InDesign or when printed.

About frames

In the Layout view of a document in progress, you see one or more boxes on the page. These nonprinting boxes might

contain text, graphics, or nothing. The boxes represent frames—spaces in the layout reserved for specific elements. Each

frame is defined to contain either text or a graphic. Non-managed stories in an InDesign document or in an assignment

file are dimmed so that they can be identified easily.

Text frames Control which stories appear where, and how much page area they cover. For linked stories, frames are

defined by the InDesign user. If multiple frames are set aside for a story, the frame configuration determines how the

story text flows through the layout.

Graphics frames Can function as borders and background, and can crop or mask graphics. You can work with graphics

inside frames in InCopy, and you can see the graphics frames from InDesign layouts when you work with linked

documents. You can also work with the frames of inline graphics (embedded in text), but you cannot work with other

graphics frames. (See Create an inline graphic.)

Empty frames Are placeholders. You can distinguish empty text frames from empty graphics frames by their

appearance. An empty box represents an empty text frame; a box with an X across it indicates an empty graphics frame.

You can add text to an empty text frame only if the frame is associated with the story exported to InCopy from

InDesign. You can also import or paste graphics into an empty graphics frame in InCopy.

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Show or hide frame edges

Hiding frame edges also hides the X in an empty graphics frame.

❖In Layout view, choose View > Extras > Show Frame Edges or View > Extras > Hide Frame Edges.

View documents

Use the Zoom tool or View options to zoom in on or out of documents.

Zoom in or out

In Layout view, you can magnify or reduce the view of a page. The application bar displays the zoom percentage.

❖Do any of the following:

•To magnify a specific area, select the Zoom tool and click the area you want to magnify. Each click magnifies

the view to the next preset percentage, centering the display around the point you click. At maximum

magnification, the center of the Zoom tool appears blank. To zoom out, hold down Alt (Windows) or Option

(Mac OS) to activate the Zoom Out tool , and click the area you want to reduce. Each click reduces the view

to the previous preset percentage.

•To magnify the view to the next preset percentage, activate the window you want to view, and choose View

>Zoom In. Choose View > Zoom Out to reduce the view to the previous preset percentage.

•To set a specific magnification level, type or choose a magnification level in the Zoom box in the application bar.

•While pressing Alt (Windows) or Option (Mac OS), use the mouse scroll wheel or sensor to zoom in or out.

Use power zoom

Power zoom offers a quick way to scroll through your document pages. Using the grabber hand, you can use zoom in

or out and scroll through your entire document. This feature is especially useful for long documents.

You must be in Layout view to use power zoom.

1Click the Hand tool .

To activate the grabber hand, you can also hold down the spacebar or hold down Alt/Option while in text mode.

2With the grabber hand active, click and hold down the mouse button.

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The document zooms out so that you can see more of the spread. A red box indicates the view area.

3With the mouse button still held down, drag the red box to scroll through the document pages. Press arrow keys or

use the mouse scroll wheel to change the size of the red box.

4Release the mouse button to zoom in on the new area of the document.

The document window returns to its original zoom percentage or to the size of the red box.

Magnify by dragging

1Select the Zoom tool .

2Drag to select the area you want to magnify.

To activate the Zoom In tool while using another tool, press Ctrl+spacebar (Windows) or Command+spacebar (Mac

OS). To activate the Zoom Out tool while using another tool, press Ctrl+Alt+spacebar (Windows) or

Command+Option+spacebar (Mac OS).

Display the document at 100%

❖Do any of the following:

•Double-click the Zoom tool .

•Choose View > Actual Size.

•Type or choose a magnification level of 100% in the Zoom box in the application bar.

Fit the page, spread, or pasteboard within the active window

❖Do any of the following:

•Choose View > Fit Page In Window.

•Choose View > Fit Spread In Window.

•Choose View > Entire Pasteboard.

Working with ConnectNow

Adobe® ConnectNow provides you with a secure, personal online meeting room where you can meet and collaborate

with others via the web in real time. With ConnectNow, you can share and annotate your computer screen, send chat

messages, and communicate using integrated audio. You can also broadcast live video, share files, capture meeting

notes, and control an attendee's computer.

You can access ConnectNow directly from the application interface.

1Choose File > Share My Screen.

2In the Sign In to Adobe CS Live dialog box, enter your email address and password, and click Sign In. If you don’t

have an Adobe ID, click the Create Adobe ID button.

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3To share your screen, click the Share My Computer Screen button at the center of the ConnectNow application

window.

For complete instructions on using ConnectNow, see Adobe ConnectNow Help.

For a video tutorial about using ConnectNow, see Using ConnectNow to share your screen (7:12). (This demonstration

is in Dreamweaver.)

More Help topics

Keys for navigating through documents

Editing overset text

Working with tables in Galley/Story view

Sharing content between InCopyand InDesign

Recovery and undo

Recover documents

InCopy guards your data against unexpected power or system failures using an automatic recovery feature.

Automatically recovered data exists in a temporary file that is separate from the original document file on disk. Under

normal circumstances you don’t need to think about automatically recovered data, because any document updates

stored in the automatic recovery file are automatically added to the original document file when you choose the Save

or Save As command or exit from InCopy normally. Automatically recovered data is important only if you’re unable to

save successfully before an unexpected power or system failure.

Even though these features exist, you should save your files often and create backup files in case of unexpected power

or system failures.

Find recovered documents

1Restart your computer.

2Start InCopy .

If automatically recovered data exists, InCopy automatically displays the recovered document. The word

[Recovered] appears after the filename in the title bar of the document window to indicate that the document

contains unsaved changes that were automatically recovered.

Note: If InCopy fails after attempting to open a document using automatically recovered changes, the automatically

recovered data may be corrupted.

3Do one of the following:

•For Adobe InCopy® files linked to an InDesign publication, choose File > Save.

•For stand-alone InCopy files, choose File >Save As, specify a location and a new filename, and click Save. The

Save As command creates a new file that includes the automatically recovered data.

•To discard any automatically recovered changes and use the last saved version of the file, choose File > Revert

Content.

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4Do one of the following:

•To save the recovered data, choose File >Save As, specify a location and a new filename, and click Save. The Save

As command keeps the recovered version that includes the automatically recovered data; the word [Recovered]

disappears from the title bar.

•To discard automatically recovered changes and use the most recent version of the document that was explicitly

saved to disk before the failure occurred, close the file without saving it and open the file on disk, or choose File

> Revert.

Change the location of recovered documents

1Choose Edit > Preferences > File Handling (Windows) or InCopy > Preferences > File Handling (Mac OS).

2Under Document Recovery Data, click Browse (Windows) or Choose (Mac OS).

3Specify the new location for the recovered document, click Select (Windows) or Choose (Mac OS), and then click

OK.

Undo mistakes

If necessary, you can cancel a lengthy operation before it’s completed, undo recent changes, or revert to a previously

saved version. You can undo or redo up to several hundred of the most recent actions (the amount is limited by the

amount of RAM available and the kinds of actions you performed). The series of actions is discarded when you choose

the Save As command, close a document, or when you exit from the program.

❖Do one of the following:

•To undo the most recent change, choose Edit > Undo [action]. (You cannot undo certain actions, such as

scrolling.)

•To redo an action, choose Edit > Redo [action].

•To undo all changes made since the last time you saved the project, choose File > Revert (InDesign) or File >

Revert Content (InCopy).

•To close a dialog box without applying changes, click Cancel.

Moving through documents

Scrolling through documents

You can use the scroll bars (along the bottom and right sides of the InCopy window) or scroll with a mouse wheel or

sensor in any view.

You can also use the Page Up, Page Down, and arrow keys on the keyboard to move through a story. In Layout view,

pressing Page Up or Page Down shifts to the next or previous page in the layout. In Galley or Story view, Page Up and

Page Down shift the view by one screen; the view doesn’t necessarily go to the next page break. The Up Arrow and

Down Arrow keys move the insertion point within the copy and scroll the view as necessary so that you can always see

the insertion point.

In Layout view only, you can also use the Hand tool to move the document view in any direction.

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Move through a document with the Hand tool

Some options for moving around within a story depend on whether you’re working in Galley, Story, or Layout view. In

Galley and Story view, you must use the scroll bars to see text that doesn’t fit in the view. In Layout view, you can also

use the Hand tool, page buttons, and commands.

❖In Layout view, select the Hand tool , and then drag the document to move it.

To use power zoom when the Hand tool is selected, hold down the mouse button. This technique offers a quick way to

scroll through multiple document pages.

Go to another page in Layout view

❖Do one of the following:

•Click the buttons in the status bar, as shown in the following illustration.

A First-spread button B Previous-spread button C Page number display box D Next-spread button E Last-spread button

•Choose the page number from the pop-up menu on the status bar.

Jump to position markers

You can set a marker at a specific location in the text so that you can easily return to it using a command or shortcut.

A position marker is useful if you change your place in the document to do another action, for example, to verify a fact

in another area of text. A document can have only one position marker per session; inserting a marker deletes a

previously placed marker. Closing a document also deletes a marker.

❖Choose Edit > Position Marker, and do any of the following:

•To add a marker, place the insertion point in the text and then select Insert Marker.

•To replace an existing marker, select Replace Marker.

•To delete a marker, select Remove Marker.

•To return to a marker, selec t Go To Marker.

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Reorder InCopy stories

When you open an assignments file or an InDesign document, you can change the order of the stories in Galley or Story

view. Reordering stories doesn’t affect their layout position.

1Make sure that you are in Galley or Story view.

2Drag the story’s title to a new location.

More Help topics

Use power zoom

Keys for navigating through documents

Customizing preferences and defaults

About preferences

Preferences include settings such as panel positions, measurement options, and display options for graphics and

typography.

The difference between preferences and defaults is the area to which each applies. Preference settings specify the initial

appearance and behavior of certain InCopy features. Default settings apply to InCopy documents.

Note: InCopy preference settings are fully scriptable. To share a consistent set of preferences across user groups, develop a

script to set the preferences, and then have all users in the group run the script on their computers. Don’t copy and paste

one user’s preferences files onto another computer, as doing so might cause application instability. For more information

about scripting, see the InCopy Scripting Guide on the Adobe website.

Set defaults

If you change settings when no documents are open, your changes set the defaults for new documents. If a document

is open when you change settings, the changes affect only that document.

Similarly, if you change settings when no objects are selected, your changes set the defaults for new objects.

Change default settings for new documents

1Close all documents.

2Change any menu items or panel or dialog box settings.

If you use the same page size and language for most of your documents, you can change these defaults with no document

open. For example, to change the default page size, close all documents, choose File > Document Setup, and select a

desired page size. To set a default dictionary, close all documents, choose Edit > Preferences > Dictionary (Windows) or

InCopy > Preferences > Dictionary (Mac OS), and select an option from the Language menu.

Specify default settings for new objects in a document

1With document open, choose Edit >Deselect All.

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2Change any menu items or panel or dialog box settings.

Restore all preferences and default settings

❖Do one of the following:

•(Windows) Start InCopy, and then press Shift+Ctrl+Alt. Click Yes when asked if you want to delete the

preference files.

•(Mac OS) While pressing Shift+Option+Command+Control, start InCopy. Click Yes when asked if you want to

delete the preference files.

Reset warning dialog boxes

1Choose Edit > Preferences > General (Windows) or InCopy > Preferences > General (Mac OS).

2Click Reset All Warning Dialogs to display all warnings, even the ones you’ve already dismissed. (As warnings

appear, you can select an option to indicate you do not want to see the warning again.)

More Help topics

Adding text

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Chapter 4: InCopy documents

Using an InCopy workflow

In Adobe® InCopy®, you can create stand-alone documents, or you can work with documents that are linked to Adobe®

InDesign®. When you work with linked documents, you can have more than one InCopy story in an InDesign file,

depending on your workflow system. Writers, editors, and designers can work simultaneously on the same InDesign

document, without overwriting each other’s work.

About InCopy workflows

Tight integration between InCopy and InDesign enables a workflow that lets writers, editors, and designers work

simultaneously on the same InDesign document, without overwriting each other’s work. The workflow system allows

users to check files out and in, thereby preserving file integrity.

InCopy users can view their content contributions within the context of layouts without installing InDesign. Using

InCopy, writers and editors can take full control of text, including typesetting functions such as applying formatting

styles (usually imported from InDesign), copyfitting, adjusting line and page breaks, setting hyphenation, kerning, and

so on. InCopy users can import graphics to enhance their stories, and make limited transformations on those graphics,

such as scaling and cropping. After the content is saved in InCopy, the document can be updated in InDesign. In

addition, InDesign users can share design updates with InCopy users, ensuring they are working with the latest layouts.

Typically, a system integrator customizes the interaction between InCopy and InDesign, setting up and defining the

workflow system for the group. The workflow system controls file creation, synchronization (with the master server),

and viewing. InCopy and InDesign work with several different workflow systems, including the built-in system enabled

by the InCopy® LiveEdit Workflow plug-ins for small workgroups. For specific details about your workflow system, talk

to the system integrator.

About linked (managed) documents

A linked InCopy document is a content file (either text or graphics) that is placed in an open InDesign document or

assignment file. The content is associated with an InDesign layout, and therefore managed by the InDesign document.

The InDesign user makes this connection from within InDesign; you cannot create or manage the link from InCopy.

The InDesign connection can be made before the InCopy user starts writing and editing text, while the writing is in

progress, or after the text work is finished. Once the content is linked, the InCopy user can see (but not change) the

page layouts, styles, and so on, as they appear in the InDesign document.

Linked documents have the following additional characteristics:

•With a linked InCopy file, you can do just about anything that concerns the text itself. For example, you can specify

text-formatting options, change fonts, and carry out other editing and copyfitting functions within the design and

formatting limits of the InDesign layout and your workflow system. You cannot, however, change the text or

graphics frames, column layout, threading sequence, or any other design elements; these are set up in InDesign.

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•Linked content is managed by your workflow system, where it is locked for access control. Your system might offer

several options for opening a linked story, such as checking out each InCopy file so that you alone can work on it.

For instructions, see your workflow system documentation or ask your system administrator, or check out content

using InCopy if your workflow uses the InCopy LiveEdit Workflow plug-ins.

Working with multistory files

When you work with linked documents, you can have more than one InCopy story in an InDesign file, depending on

your workflow system. A file with multiple stories must be created in InDesign as either an assignment file or an

InDesign file with linked InCopy content. You cannot use InCopy to create a multistory document. See your workflow

system documentation for details.

Multiple stories are shown and separated in Galley and Story views with a story separator bar. The story separator bar

provides easy access to each story created within an InDesign document.

The story separator bar contains the story title and an expand and collapse button which enables you to show or hide

each story. When a story is collapsed, the text is hidden and the story separator bar remains visible within the edit pane.

A Expand and collapse button B Story name C Story separator bar

More Help topics

Sharing content between InCopyand InDesign

Ways to work with content inInCopy

Transforming graphics

Position tool overview

Click the Position tool in the toolbox to manipulate selected graphics, either directly, in conjunction with a

Transform command (Object > Transform) or a command on a context menu, or by using keyboard shortcuts to nudge

the graphic within its frame.

The Position tool is dynamic, automatically changing to reflect different states:

•When placed directly over an empty graphics frame or frame with unassigned content after using the File > Place

command, it changes to the loaded graphics icon to indicate that you can import the graphic into that frame.

•When it’s placed directly over a graphic, it changes to the Hand tool to indicate that you can select the graphic and

manipulate it within the frame.

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•When placed over the bounding box handle of an inline graphic, it changes to the resize arrow to indicate that

dragging will resize the graphic.

•When placed over a graphics frame or the top-level container of nested frames, it changes to the object select icon

to indicate that you can select the graphic or nested frame under the pointer. You cannot select the frame itself.

•When placed over a text frame, it changes to the I-beam to indicate a text insertion point.

Set Position tool options

When using the Position tool to move a graphic, you can hold down the mouse button for a few seconds to display a

dynamic graphics preview (a ghosted-back image) of any part of the image that is outside the frame. You can control

the display and delay of the preview.

1Double-click the Position tool in the toolbox.

2From the Show Masked Portion of Image menu, select the rate at which the entire image will appear while dragging,

or select to turn it off entirely.

Transform graphics

You can use commands to move, scale, rotate, and shear graphics.

Move a graphic

1Make sure the frame with the desired object is checked out to you, and then select the object using the Position tool

2Choose Object > Transform > Move.

3In the Move dialog box, do one of the following:

•Enter the horizontal and vertical distances that you want the graphic to move. Positive values move the object

down and to the right of the x axis; negative values move the object up and to the left.

•To move an object a precise distance and angle, enter the distance and angle for the move. The angle you enter is

calculated in degrees from the x axis. Positive angles specify a counterclockwise move; negative angles specify a

clockwise move. You can also enter values between 180° and 360°; these values are converted to their

corresponding negative values (for example, a value of 270° is converted to –90°).

4Do one of the following:

•To preview the effect before you apply it, select Preview.

•To move the object, click OK.

Scale a graphic

1Make sure the frame with the desired object is checked out to you, and then select the object using the Position tool

2Choose Object > Transform > Scale.

3In the Scale dialog box, make sure the Constrain Proportions icon is selected if you want to preserve the relative

height and width of the object. Deselect this icon if you want to scale the X and Y values separately, which may result

in the image being skewed.

4Enter the horizontal and vertical scale values as either percentages (such as 90%) or distance values (such as 6p).

The scale values can be negative numbers.

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5Do one of the following:

•To preview the effect before you apply it, select Preview.

•To scale the object, click OK.

To scale the graphic in a specific direction, use the Position tool to drag the handle of a selected graphic. Pressing Shift

forces proportional scaling.

Rotate a graphic

1Make sure the frame with the desired object is checked out to you, and then select the object using the Position tool

2Choose Object > Transform > Rotate.

3Enter the rotation angle, in degrees, in the Angle text box. Enter a negative angle to rotate the object clockwise; enter

a positive angle to rotate the object counterclockwise.

4Do one of the following:

•To preview the effect before you apply it, select Preview.

•To rotate the object, click OK.

Shear a graphic

1Make sure the frame with the desired object is checked out to you, and then select the object using the Position tool

2Choose Object > Transform > Shear.

3In the Shear dialog box, enter the new shear angle.

The shear angle is the amount of slant to be applied to the object, relative to a line perpendicular to the shear axis.

(Shear angle is calculated clockwise from the current axis.)

4Specify the axis along which the object is to be sheared. You can shear an object along a horizontal, a vertical, or an

angled axis.

If you choose an angled axis, enter the angle of the axis that you want, in degrees, relative to the perpendicular axis.

5Do one of the following:

•To preview the effect before you apply it, select Preview.

•To shear the object, click OK.

Clear transformations to a graphic

1Make sure the frame with the desired object is checked out to you, and then select the object using the Position tool

2Choose Object > Transform > Clear Transformations.

Stand-alone documents

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Work with stand-alone documents

An InCopy document that is not associated with an InDesign document is called a stand-alone document. You can set

up and modify the text area, page size, and orientation for stand-alone documents. However, if the story is later linked

to an InDesign document, the InDesign settings override the settings used in InCopy.

Note: You can also click Save Preset to save document settings for future use. When creating a new document, you can

simply choose it from the Document Preset menu and click OK without having to change any settings. If you’re working in

an editorial workgroup, these saved presets can be shared with other members of your team. (See Define custom document

presets.)

Create a stand-alone document

1Choose File > New.

2To create a document that does not have facing pages in each spread, deselect Facing Pages.

3From the Text Area menu, choose Frame Grid to create a document with a grid into which Japanese characters are

set, or choose Text Frame to create a plain text frame. (See About frame grids in InCopy documents.)

4Under Text Area, type values for Width and Depth. Text dimensions provide accurate line break information

without relying on InDesign for copyfit information.

5Specify whether the text direction is horizontal or vertical.

You can change this setting any time by choosing Type > Writing Direction > Horizontal or Vertical.

6In the Grid Attributes section, specify the frame grid characteristics for vertical and horizontal scaling, character

aki, and line aki. (See Document setup options for frame grids.) These grid attributes do not appear if you’re creating

a plain text frame.

7Choose a page size from the list, or type values for Width and Height. Page size represents the final size you want

after bleeds or other marks outside the page are trimmed.

8Click OK.

Open a stand-alone document

You can open an InCopy content file (.icml) that has been created in InCopy or exported from InDesign. When opened

in InCopy, these InCopy content files will not show the page geometry from the InDesign layout. You can also open

documents from previous versions of InCopy, and you can open InCopy template files (.icmt).

You can also open Microsoft® Word and text files directly in InCopy, and then save them as Text Only (.TXT) or Rich

Text Format (.RTF).

1Choose File > Open.

2Select the document, and then click Open.

You can also choose File > Open Recent, and select one of the documents you saved recently. To specify how many

recent documents are displayed, choose Edit > Preferences > File Handling (Windows), or InCopy > Preferences > File

Handling, and then specify a number for Number Of Recent Items To Display.

Change document layout

1In any view of a stand-alone document, choose File > Document Setup.

2Select basic layout options in the dialog box that appears.

3Click OK.

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Define custom document presets

You can create custom document settings and then share them with others in your workgroup to save time and ensure

consistency when creating similar documents.

1Choose File > Document Presets > Define.

2Do one of the following:

•To create a new preset, click New and specify a name for the preset.

•To base a preset on an existing one, select a preset from the list and click Edit.

•To use a different set of settings, click Load, open a document settings file (.icst), and then click Edit.

3Select basic layout options in the dialog box that appears. (See Work with stand-alone documentsfor a description

of each option.)

4Click OK twice.

You can save a document preset to a separate file and distribute it to other users. To save and load document preset files,

use the Save and Load buttons in the Document Presets dialog box.

Linking InCopy files to InDesign

When a stand-alone InCopy story is linked to an InDesign document, the InDesign formatting overrides the InCopy

layout and design settings.

The link between InCopy files and InDesign layouts can be made a number of ways in InDesign, usually by placing an

InCopy (.icml) file into an InDesign layout.

Using Adobe Bridge with InCopy

Adobe Bridge is a cross-platform application included with AdobeCreative Suite components that helps you locate,

organize, and browse the assets you need to create print, web, video, and audio content. You can start Adobe Bridge

from any Creative Suitecomponent (except Adobe Acrobat), and use it to access both Adobe and non-Adobe asset

types.

From Adobe Bridge, you can:

•Manage image, footage, and audio files: Preview, search, sort, and process files in Adobe Bridge without opening

individual applications. You can also edit metadata for files, and use Adobe Bridge to place files into your

documents, projects, or compositions.

•View the links inside an InDesign or InCopy document as thumbnails while in Adobe Bridge, without actually

having to open the document.

•Perform automated tasks, such as batch commands.

•Synchronize color settings across color-managed Creative Suite components.

•Start a real-time web conference to share your desktop and review documents.

Browse for files by using Adobe Bridge

Adobe Bridge lets you efficiently organize, browse, and locate the assets you need to create content for print, the web,

and mobile devices.

❖To open the Adobe Bridge Browser, choose File >Browse In Bridge or click the Adobe Bridge icon in the

application bar.

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Scripting in InCopy

Scripting is a great tool for performing a variety of tasks. A script can be as simple as an automated common task or as

complex as an entire new feature. You can create your own scripts, and you can run scripts that other people have

created. Use the Scripts panel (Window > Utilities > Scripts) to run scripts within InCopy.

For more information about scripting, see the InCopy Scripting Guide on the Adobe website.

More Help topics

Save documents

Place (import) text

Working with managed files

Saving and exporting

Save documents

❖Do one of the following:

•To save an existing document under the same name, choose File > Save Content.

•To save a document under a new name, choose File > Save Content As, specify a location and filename, and click

Save. The newly named document becomes the active document.

•To save a copy of a story or graphic under a new document name, choose File > Save Content Copy, specify a

location and filename, and click Save. The saved copy does not become the active document.

•To save a copy of a document as a template, choose File > Save Content As, specify a location and filename, and

then choose InCopy Template from Save As Type (Windows) or Format (Mac OS).

•To save all stories in the document, choose File > Save All Content.

•To save a copy of a document in a text format, choose File > Save Content As, specify a location and filename,

and then choose Text Only or Rich Text Format from Save As Type (Windows) or Format (Mac OS).

Note: Saving a managed (linked) document does not update the link in the InDesign file. To update the story on the file

system, follow the process described in your workflow system documentation or ask your system administrator for

information.

Include previews in saved documents

Thumbnail previews of documents and templates provide easy identification of those files in Adobe Bridge and Adobe

Mini Bridge. A preview is created when you save a document or template. A document preview includes a JPEG image

of only the first spread; a template preview includes a JPEG image of each page in the template. You can control the size

of the preview and the number of pages to suit your needs. For example, Extra Large 1024x1024 enables you to quickly

scan the contents of a page at high-resolution before you open the file.

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You can enable the option in Preferences or in the Save As dialog box. Because previews increase both file size and the

time it takes to save the document, you may prefer to enable the option on demand using the Save Asdialog box.

1Do one of the following:

•To include a preview every time you save a document, choose Edit > Preferences > File Handling (Windows) or

InCopy > Preferences > File Handling (Mac OS).

•To include a preview for a specific document, choose File >Save As.

•To include a preview for a specific document, choose File > Save Content As.

2Select Always Save Preview Images With Documents.

3If you are setting the preview using the Preferences dialog box, choose the number of preview pages from the Pages

menu, and choose an option from the Preview Size menu.

Note: Selecting the preview option in the Save As dialog box also selects the option in the Preferences dialog box, and

uses the default Pages and Preview Size settings.

InCopy file types

You can work with several different file types in InCopy.

InCopy content files (.icml) This is the default file type when exporting stories or graphics from InDesign, and when

saving or creating new documents using InCopy. This file type appears as InCopy Document in the Export or Save As

dialog box.

InCopy CS3 Interchange files (.incx) This is a legacy file type used in InCopy CS3 and earlier.

Assignment files (.icma) These files are a subset of an InDesign document. They display content and styles, as well as

page geometry from the parent InDesign file. Assignment files can display different levels of visual fidelity (wireframe,

assigned spreads, or all spreads). The InDesign user sets these options while creating the assignment file. Only InDesign

users can create assignment files; only InCopy users can open assignment files.

Legacy assignment files for InCopy CS3 used the .inca extension.

Assignment package files (.icap) These files are assignment files that have been compressed in InDesign for

distribution. Assignment packages include the assignment file, the assigned story files, and any linked images.

Legacy InCopy CS3 assignment packages used the .incp extension.

Template files (.icmt) Templates are useful starting points for stand-alone documents, because you can preset them

with page size dimensions, text area dimensions, styles (paragraph and character), XML tags, swatches, pretagged

sample content, and so on. Template files open as “Untitled” documents and display content and styles, but no page

geometry (layout information from an InDesign document). This file type appears as InCopy Template in the Save As

dialog box.

InDesign files (.indd) When viewed in InCopy, these files provide full fidelity with the InDesign document, including

content, styles, and layout of all page items. InCopy users can edit only those content items made available to them by

InDesign users. Other items can be viewed but not edited.

You can open several different types of text files, including Microsoft Word, RTF, and TXT files, directly in InCopy.

When you do so, the import options for that file type appear.

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Export InCopy documents

You can save all or part of an InCopy document in a different file format. In most cases, each component (for example,

text frames and graphics) in an InCopy document is exported to a separate file. The exception is exporting an InCopy

document to Adobe PDF, which copies all of the text and graphics in a document to a single PDF file.

1Do one of the following:

•To export text, click in the text with the Type tool .

•To export a graphic, click the graphic with the Position tool .

2Choose File > Export.

3Specify a name and location for the exported content, and then select a format under Save As Type.

The XML format appears in the list only if XML tags have been added to the document. If you are exporting text

and don’t see a listing for your word-processing application, you might need to export the text in a format that the

application can import, such as Rich Text Format. If your word-processing application doesn’t support any of the

InCopy export formats, use the Text Only (ASCII) format.

Note: Exporting in ASCII format removes all character attributes from the text. To retain all formatting, use the InCopy

Tagged Text export filter.

4Click Save to export the content in the format you’ve selected.

Rename InCopy stories

When a story is exported from InDesign, it is given a document filename with a .icml extension. InCopy automatically

uses this filename as the story name that appears in the Assignments panel in InDesign and the story separator bar.

Unlike the filename, the story name is embedded in the file.

1To change a story name manually, open a story file in InCopy.

2Choose File > Content File Info.

3Make sure that the Description tab is selected, and then type a new name for Document Title.

Note: Depending on the workflow processes of your system, an administrator might have to change the story name for you.

If you are unable to rename the story by following the steps above, talk to your workflow administrator.

You can also change the story name in the Assignments panel when the story is checked out. However, the filename is

not changed on disk.

Export content to Buzzword

Buzzword is a web-based text editor that lets users create and store text files on a web server. When you export a story

to Buzzword, you create a text file on the Buzzword server.

1Select text or place the insertion point in a text frame that is part of the story you want to export.

2Do one of the following:

•In InDesign choose File > Export For > Buzzword.

•In InCopy choose File > Export to Buzzword.

3If you haven’t already signed in to CS Live, click Sign In, specify your e-mail address and password, and then click

4In the Export Story For Buzzword dialog box, specify the name of the Buzzword document to be created and then

click OK.

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The Buzzword document is opened on Acrobat.com. You can then move the document to a different workspace and

share it with other people.

More Help topics

Save changes (InCopy)

Place (import) text

Import Buzzword documents

Importing graphics

Import graphics

InCopy allows you to import graphics into existing frames. This is especially useful where content is created before the

layout, because you can choose the graphics for your articles as you write.

You can import graphics into existing frames only. Only InDesign users can create graphics frames. In standalone

InCopy documents, you can insert a graphic into the default text frame, making it an inline graphic.

InCopy supports the same wide range of graphics file formats as InDesign, including graphics created using Adobe®

Illustrator® 8.0 and later, bitmap formats such as PDF, PSD, TIFF, GIF, JPEG, and BMP, and vector formats such as EPS.

You can even import InDesign (INDD) pages as images. Other supported formats include DCS, PICT, WMF, EMF,

PCX, PNG, and Scitex CT (.SCT).

Notes on placing graphics in InCopy

When you import graphics into InCopy, keep the following in mind:

•For managed content, you must check out a frame before you can import a graphic into it.

•Once you import a graphic, you can transform (move, scale, rotate, shear) it inside the frame, fit the graphic to the

frame, and control the graphic’s appearance. You can also tag a selected frame for future XML use by selecting

commands from the context menu.

•When InDesign users create a new frame, they specify whether it is a text, graphics, or unassigned frame. InCopy

users cannot change this frame type within InCopy. Therefore, if you try to import a graphic into a text frame, for

example, it may appear as a large inline graphic.

•You can select and modify the graphics but not the frames in InCopy, unless they are nested or inline frames. Only

InDesign users can modify graphics frames.

•You can place, paste, or drag graphics into an anchored, floating, or inline graphics frame. You can import a graphic

into a text frame only if that frame has an active insertion point or is an inline graphics frame.

•If you import a graphic into a nested frame, the graphic is imported into the deepest-level frame under the pointer.

Nested frames that contain graphics, unlike top-level frames, can be selected with the Position tool. (See Position

tool overview.)

•If an effect, such as transparency, drop shadow, or feathering, is applied to a frame in InDesign, it will be visible in

an assignment file or InDesign (.indd) file open in InCopy. It will not be visible in a linked (.icml) file open in

InCopy.

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Place a graphic in an InCopy document

1Do one of the following:

•To place a graphic in a standalone InCopy document, place the insertion point in the text frame.

•To place a graphic in a linked document, make sure the graphics frame is checked out to you. The Editing icon

appears in the upper left corner of the frame.

2Choose File > Place and select a graphics file.

3To set format-specific import options, select Show Import Options to see format-specific settings, and then click

Open.

Note: When you place a graphic created in lllustrator 9.0 or later by using the Show Import Options dialog box, the

options are identical to those for PDF files. When you place an Illustrator 8.x graphic, the options are identical to those

for EPS files.

4If another dialog box appears, select your import options, and click OK.

5To import into a frame, click the loaded graphics icon in the frame. To place a specified page of a multipage PDF

document, click the loaded graphics icon in a frame.

If you accidently replace an existing graphic with an image you’re placing, press Ctrl+Z (Windows) or Command+Z

(Mac OS) to return the original image to the frame and display the loaded graphics icon.

Drag a graphic into a frame

❖Do one of the following:

•To place a graphic in an existing graphics frame, make sure the frame is checked out to you, and then drag the

graphic file’s icon from the file system to the frame.

•To place a graphic at an active text insertion point, drag the graphic file’s icon to any place in the text frame. This

method is available only in Layout view.

Paste a graphic into a frame

1Make sure the graphics frame is checked out to you. The Editing icon appears in the upper left corner of the

frame.

2Cut or copy a graphic.

3Hold the Hand tool over the graphics frame, right-click (Windows) or Control-click (Mac OS), and then choose

Paste Into.

Create an inline graphic

1Make sure the text frame is checked out to you. The Editing icon appears in the upper left corner of the frame.

2Do one of the following:

•To place a graphic in an existing inline graphics frame, use the Place or Cut command to select a graphic. Click

the loaded graphics icon in the frame.

•To place a graphic at an active text insertion point, drag the graphic file’s icon to any place in the text frame, or

use the Place command to import the graphic.

Import options for graphics

The options for importing graphics vary depending on the type of image being imported. To display import options,

make sure that Show Import Options is selected in the Place dialog box.

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Encapsulated PostScript (.eps) import options

When you place an EPS graphic (or a file saved with Illustrator 8.0 or earlier) and select Show Import Options in the

Place dialog box, you’ll see a dialog box containing these options:

Read Embedded OPI Image Links This option tells InCopy to read links from OPI comments for images included (or

nested) in the graphic.

Deselect this option if you’re using a proxy-based workflow and plan to have your service providers perform the image

replacement using their OPI software. When this option is deselected, InDesign preserves the OPI links but does not

read them. When you print or export, the proxy and the links are passed on to the output file.

Select this option if you’re using a proxy-based workflow and you want InDesign, instead of your service provider, to

perform image replacement when you output the final file. When you select this option, the OPI links appear in the

Links panel.

Also select this option when you import EPS files containing OPI comments that are not part of a proxy-based

workflow. For example, if you import an EPS file containing OPI comments for an omitted TIFF or bitmap image, you’ll

want to select this option so that InDesign can access the TIFF information when you output the file.

Apply Photoshop Clipping Path Regardless of whether this option is selected, a placed EPS file includes a clipping path

in InDesign. However, deselecting this option may result in a different bounding box size.

Proxy Generation This creates a low-resolution bitmap representation of an image when drawing the file to the screen.

The following settings control how the proxy will be generated:

Use TIFF Or PICT Preview Some EPS images contain an embedded preview. Select this option to generate the proxy

image of the existing preview. If a preview does not exist, the proxy will be generated by rasterizing the EPS to an

offscreen bitmap.

Rasterize The PostScript Select this option to ignore the embedded preview. This option is typically slower but provides

the highest-quality results.

Note: When you import more than one single file into the same document, all instances share the proxy setting of the first

instance of the imported file.

Bitmap import options

You can apply color-management opt