Avid CaptureManager User's Guide Capture Manager 4.0 User’s Mgr UG

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make manage move | media™ Avid ®

Avid® CaptureManager™

User’s Guide

Product specifications are subject to change without notice and do not represent a commitment on the part of Avid Technology,

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Footage

Windhorse — Courtesy of Paul Wagner Productions.

Arizona Images — KNTV Production — Courtesy of Granite Broadcasting, Inc.,

Editor/Producer Bryan Foote.

Canyonlands — Courtesy of the National Park Service/Department of the Interior.

News material provided by WFTV Television Inc.

Tornados + Belle Isle footage — Courtesy of KWTV News 9.

WCAU Fire Story — Courtesy of NBC-10, Philadelphia, PA.

Women in Sports – Paragliding — Courtesy of Legendary Entertainment, Inc.

GOT FOOTAGE?

Editors — Filmmakers — Special Effects Artists — Game Developers — Animators — Educators — Broadcasters — Content

creators of every genre — Just finished an incredible project and want to share it with the world?

Send us your reels and we may use your footage in our show reel or demo!*

For a copy of our release and Avid’s mailing address, go to www.avid.com/footage.

*Note: Avid cannot guarantee the use of materials submitted.

Avid CaptureManager User’s Guide • 0130-07638-01 Rev. A • August 2006

Contents

Using This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Who Should Use This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

If You Need Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Related Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

How to Order Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Chapter 1 System Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Logging In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Chapter 2 Assets Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Types of Media Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Viewing and Printing Metadata. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Related Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Record Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Chapter 3 Feed Capture Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Schedule Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Legend . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Scheduling Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Customizing the Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Adding a Channel on the Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Viewing Channels on the Grid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Viewing Metadata from the Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Chapter 4 Device Capture Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Tabbed Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Chapter 5 Messages Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Displaying Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Chapter 6 ActiveX Add-In Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Viewing Web-based Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Chapter 7 Working with Recordings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Scheduling a Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Content Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Initiating an Instant Recording . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Recording from a VTR Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Chapter 8 Searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Opening the Find Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Searching by Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Searching by Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Searching by Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using This Guide

Congratulations on your purchase of your Avid CaptureManager system.

Avid CaptureManager offers a considerable amount of functionality for the state-of-the-art

newsroom, including feed management, newsroom system integration, and asset

management. With CaptureManager, newsroom personnel can easily coordinate all video

feeds, schedule feed captures in advance, or record late-breaking events instantly—even

control the router. CaptureManager provides a consolidated interface for high-resolution

material coming in to multiple feed room devices, reducing the chance for human error.

This publication provides information on how to use the CaptureManager system.

nThe documentation describes the standard features of a basic system configuration.

Therefore, your system might contain certain features and hardware that are not covered in

the documentation.

Who Should Use This Guide

This guide is written for journalists, producers, directors, writers, and various technical

personnel responsible for using the CaptureManager system in a broadcast newsroom. This

guide is intended for all users, from beginning to advanced.

It is strongly recommended that system users have prior experience in or classroom

knowledge of Windows-based operating systems.

About This Guide

This guide leads you through even the most complex procedures with task-oriented

instructions, illustrated for a more realistic presentation of the actual icons and images you

encounter. The information provides basic user procedures, while adding a complete

explanation of all the tools and techniques required to create, apply, and adjust various

settings, including useful tips, shortcuts, and custom options.

The Contents lists all topics included in the book. They are presented with the following

overall structure:

Using This Guide

• The Introduction helps you get oriented with beginning concepts and general workflow

and provides valuable pointers to keep in the back of your mind as you proceed.

• The main body of the guide follows the natural flow of your work, with clear and

comprehensive step-by-step procedures.

• Finally, a detailed Index helps you quickly locate specific topics.

This guide provides instruction for your system in the following areas:

• An overview of system architecture and workflow

• The CaptureManager Workspace

• Various procedures and uses for CaptureManager

Use this guide for help in using your system after you have installed all components

according to requirements and specifications. Before installing any equipment, the site must

already have a configured network.

Symbols and Conventions

Avid documentation uses the following symbols and conventions:

Symbol or Convention Meaning or Action

nA note provides important related information, reminders,

recommendations, and strong suggestions.

cA caution means that a specific action you take could cause harm to

your computer or cause you to lose data.

wA warning describes an action that could cause you physical harm.

Follow the guidelines in this document or on the unit itself when

handling electrical equipment.

> This symbol indicates menu commands (and subcommands) in the

order you select them. For example, File > Import means to open the

File menu and then select the Import command.

tThis symbol indicates a single-step procedure. Multiple arrows in a

list indicate that you perform one of the actions listed.

Italic font Italic font is used to emphasize certain words and to indicate variables.

Courier Bold font

Courier Bold font identifies text that you type.

If You Need Help

If you are having trouble using the Avid CaptureManager system:

1. Retry the action, carefully following the instructions given for that task in this guide. It

is especially important to check each step of your workflow.

2. Check for the latest information in one of two locations:

- If release notes are available, they ship with your application.

- If ReadMe files are available, they are supplied in your Avid application folder.

nRelease notes and ReadMe files are also available on the Avid Knowledge Base.

3. Check any printed documentation that came with your Avid application or your

hardware for maintenance or hardware-related issues.

4. Visit the online Knowledge Base at www.avid.com/onlinesupport. Online services are

available 24 hours per day, 7 days per week. Search this online Knowledge Base to find

answers, to view error messages, to access troubleshooting tips, to download updates,

and to read/join online message-board discussions.

5. For Technical Support, call 800-800-AVID (800-800-2843).

For Broadcast On-Air Sites and Call Letter Stations, call

800-NEWSDNG (800-639-7364).

Related Documentation

The following documents provide more information about CaptureManager:

• Avid CaptureManager Installation and Administration Guide

• Avid CaptureManager ReadMe files (located on the installation CD)

The Online Library that ships with most Avid editing applications includes a Master

Glossary of all specialized terminology used in the documentation for Avid products.

nFor the latest product information, see the Avid Knowledge Base:

www.avid.com/support

Ctrl+key or mouse action Press and hold the first key while you press the last key or perform the

mouse action. For example, Ctrl+drag or Ctrl+S. This also applies to

Alt and Shift keys.

Symbol or Convention Meaning or Action

Using This Guide

How to Order Documentation

To order additional copies of any Avid documentation from within the United States, call

Avid Sales at 800-949-AVID (800-949-2843). If you are placing an order from outside the

United States, contact your local Avid representative.

Avid Educational Services

For information on courses/schedules, training centers, certifications, courseware, and

books, visit www.avid.com/training or call Avid Sales at 800-949-AVID (800-949-2843).

Chapter 1

System Overview

This chapter provides instructions on how to log in to CaptureManager as well as an

overview of the system, its workflow and user interface.

This chapter contains the following main sections:

•Workflow

•Logging In

•Workspace

Chapter 1 System Overview

Workflow

The Avid nonlinear broadcast news workflow starts with the ability to control the capture of

feeds from any source, such as satellite downlinks, microwave relays, field tapes, and studio

input. CaptureManager interfaces with a wide range of industry standard components,

allowing for easy simultaneous control of routers, VTRs and video servers.

CaptureManager’s feed-scheduling ability enables users to create recording schedules in

advance, based on a variety of criteria. Users can also perform instant frame-accurate

recordings—by ensuring the synchronous start of multiple ingest devices—for late-breaking

news events. For example, CaptureManager can control up to twelve simultaneous encoding

streams—that is, twelve channels, with each channel controlling multiple devices, such as a

low resolution encoder and two video servers (one for DV50 and the other for HD) as shown

in the following graphic.

The unique ID associated with a recording is shared among the devices and stored in the

asset management database for immediate access throughout the newsroom. Since

CaptureManager users can enter descriptive metadata during the recording process, which is

instantly available over the network, searching for media and feeds is easy.

Logging In

The CaptureManager system is comprised of:

• A Windows-based workstation running the CaptureManager client software

• A Windows-based server running the CaptureManager utility programs, known as

services. In a basic configuration, all of the following services run on the same

computer; however, some are optional and might not be used at your site at all:

- System service

- Mapper service

- License service

- Data service

- Capture service

- Software Distribution service (optional)

- User Profile service

- VTR Control service (optional)

- Route service (optional)

-<hi-res> service (optional—for high-resolution video)

nThe <hi-res> option in the service name can be one of several product names for high-

resolution video servers, such as AirSpeed®, Unity™, or AirSPACE™.

For more information about installing and configuring CaptureManager to work with

encoders and video servers, such as the Avid Interplay low resolution encoder and an

AirSpeed high resolution video server, see the Avid CaptureManager Installation and

Configuration Guide.

Logging In

After the CaptureManager client software is installed on a Windows-based computer, a

shortcut icon will appear on the desktop, allowing users at that workstation to log in.

To log in to CaptureManager:

1. Do one of the following:

tClick the Start button and select Programs > Avid > CaptureManager >

CaptureManager.

Chapter 1 System Overview

tDouble click the CaptureManager shortcut on the desktop, as shown below:

2. Enter your user name and password in the Login to Avid CaptureManager dialog box.

3. Select the appropriate server from the System list (if necessary).

4. (Optional) Select whether you want the computer to remember your password and log

you in without prompting you for a user name and password.

5. Click OK.

The Avid CaptureManager window appears, displaying the program’s workspace.

Workspace

CaptureManager’s simple tabbed workspace is both informative and easy to navigate.

At the top is a menu with the following options: File and Help. The File menu allows users

to print asset information, log off, and exit the program. The Help menu is a link to the

system’s comprehensive task-oriented reference tool known as the Avid Help system.

The primary tabs located across the top are:

•Assets Tab (See page 17.)

•Feed Capture Tab (See page 27.)

•Device Capture Tab (See page 39.)

•Messages Tab (See page 41.)

•ActiveX Add-In Tab (Not shown - See page 43.)

Chapter 1 System Overview

Chapter 2

Assets Tab

The Assets tab—shown on page 15—displays available media.

This chapter contains the following main sections:

•Overview

•Types of Media Assets

Chapter 2 Assets Tab

Overview

At the top of the Assets tab is the Assets toolbar that contains buttons described in the

following table.

Below the toolbar, on the left side, is the Directory panel containing a tree-style list of

directories (also known as folders) on the network.

To navigate in the Directory panel:

1. Expand the directory that contains the folder (subdirectory) you want to view by

clicking the plus sign (+). Clicking a minus sign (-) collapses an expanded directory.

2. Select a folder in the Directory panel to open it and view its contents in the Queue panel.

The Queue panel on the right side of the Assets tab displays media assets in a configurable

listing that includes other information, such as name, type, creation and modification dates,

and so forth.

Button Description

Use this button to delete a media asset from the directory.

Use this button to search for assets. See “Searching” on page 57 for more

information.

Use this button to filter what appears in the Queue panel. For more

information, see “Types of Media Assets” on page 19. It can also be used to

toggle the display of the Metadata tabs, located at the bottom of the Assets tab.

Types of Media Assets

A user can reorder the list by clicking the header buttons at the top of each column, such as

Name or Type. Also, what types of media assets appear is determined by using the View

button in the Assets toolbar. See “Types of Media Assets” on page 19 for more information.

At the bottom of the Assets tab are the Metadata tabs—Information, Comments, Related

Assets, and Record Information, which are explained on page 20. Whether some of these

tabs appear depends on the type of media asset selected. Also, these tabs may be hidden,

using the View button.

Types of Media Assets

When a directory is open, its contents appear in the Queue panel on the right side of the

Assets tab. Icons are visual indicators for the various types of media assets.

By default, all media asset types are displayed; however, a user can choose to not display

one or more types.

To show or hide media assets:

1. Click the View button on the Assets toolbar.

2. Select which item, Clips or Recordings, you want to show or hide from the display. A

check mark appears if displayed.

Icons Description

Video clip – a segment of video recorded (digitized) into Media Browse. There is

no minimum or maximum length for a video clip.

A Recording is made using the Feed Capture tab or Device Capture tab. It is the

event (containing metadata) that triggers the creation of a clip.

Chapter 2 Assets Tab

nThe View MetaData option toggles the display of metadata on the tabs at the bottom of the

screen, such as Information and Comments.

Viewing and Printing Metadata

Metadata is another term for media asset information. Enhanced metadata enables users to

more easily find the media within an asset database. Metadata varies depending on the type

of asset and is located on the Metadata tabs at the bottom of the Assets tab.

All asset types display metadata on the tabs called Information, Comments, and Related

Assets. Selected recordings display some metadata on the Record Information tab.

To view metadata:

1. Select the media asset in the Queue panel.

2. Select each Metadata tab to view the information displayed there.

To print metadata:

1. Select the media asset in the Queue panel.

2. Select File > Print Asset Information.

The Print Preview window appears.

3. Click the Magnifier button to increase or decrease the size of the preview.

4. Click the Arrow buttons to scroll if there are multiple-pages in the preview.

5. Click the Printer button when you are ready to print the page(s).

The Print dialog box appears.

6. Click the Print button.

Information

While some of the data on the Information tab is read-only, some fields allow users to enter

metadata when scheduling a recording, while video recording is underway, or after it is

complete.

Display of the Metadata tabs can be turned on or off.

To view the Metadata tabs:

tClick the View button and select View Metadata.

Types of Media Assets

The Information tab contains metadata as described in the following table:

Metadata Description

Type of media asset The words Clip (for video) or Recording appear in bold at the top left of the tab,

depending on the type of media asset. This field is read-only.

Name The name of the asset, as it appears on the Assets tab.

Video ID The assigned ID to a clip referenced from on-air playback.

Tape Name The name of the source tape, or the feed, where the video originated. This name must

match the label on the actual tape for reference purposes.

Owner Shows the User ID of the person who created the asset or who has taken posession of

the asset.

Only Visible to Owner If selected, this makes an asset private, which prevents viewing on the Assets tab,

playing, editing, deleting, or stopping the recording of an asset by anyone other than

the owner or those given permission by the system administrator to view other users’

private media assets.

IN The IN point of the clip, taken from the timecode if recorded from tape, or the time of

day if recorded from a feed. This field is a read-only.

OUT The OUT point of the clip, taken from the timecode if recorded from tape, or the time

of day if recorded from a feed. This field is a read-only.

Created The date the clip was digitized. This field is read-only.

Chapter 2 Assets Tab

To edit metadata for a recorded clip on the Information tab:

1. Type the information in any of the editable fields on the tab.

2. Click Save Changes.

nIf you load another clip before saving changes to information on the current clip, the system

prompts you to save the metadata or revert to the old information.

For more information on entering metadata before or during the recording, see “Feed

Capture Tab” on page 27 and “Device Capture Tab” on page 39.

Comments

The Comments tab enables users to enter pertinent information that can help identify the

media.

Modified The date the asset information was last changed. This field is read-only.

Expires The date the system will automatically delete the asset.

Archive This read-only check box indicates that an archived high-resolution video asset exists,

such as for Nearchive. To view more information about the asset, click the Related

Assets tab.

Web This check box is reserved for future development.

Browse This check box is not enabled.

Broadcast This read-only check box indicates that video exists on a high-resolution video server.

To view more information about the video, click the Related Assets tab.

Metadata Description

Types of Media Assets

For example, a user could add the script associated with the clip, names of individuals or

places on the video, as well as any copyright or payment terms for the clip if used on-air.

All comments become part of the searchable database of metadata, which can be used to

help locate the media later through the Find button on the Assets toolbar.

To enter comments:

1. Type comments in the text box on the Comments tab.

2. Click Save Changes when done.

Related Assets

The Related Assets tab provides a list of all assets associated with a selected clip or

recording.

Chapter 2 Assets Tab

For example, the preceding graphic shows all assets associated with a clip called Plane

Crash, including:

• High-resolution video on a Profile video server

• The clip itself

• A recording

nIf an archived asset, browse clip, or broadcast-quality video is available as a related asset,

this information is also indicated in the Available Video section of the Information tab.

Record Information

All recordings have metadata that is displayed on the Record Information tab. Unlike the

other three Metadata tabs, the Record Information tab does not appear for selected clips.

Types of Media Assets

Except for Record Notes and Prevent Auto Archive, the information on this tab is read-only.

• Record Date—The date the recording is scheduled to occur or the first time a recurring

recording will occur.

• Recurrence—Description of how often a recurring recording will occur.

• Record Status—Current state of the recording, such as Record Scheduled, Record

Pending, Record Complete, Record Error, or Recording.

• Record Status Message—Additional information about the state of the recording.

• Record Notes—Comments can be entered before, during, or after the recording is

scheduled.

• Prevent Auto Archive—Select when you do not want recorded media to be archived

automatically.

To enter comments on the Record Information tab:

1. Type your remarks in the Record Notes text box.

2. Click Save Changes.

Chapter 2 Assets Tab

Chapter 3

Feed Capture Tab

Use the Feed Capture tab—also known as the Feed Scheduler—to set up video recordings

instantly or on a schedule, which might or might not recur. For information on setting up

recordings, see Chapter 7.

This chapter contains the following main sections:

•Overview

-Schedule Date

-Legend

-Scheduling Grid

•Customizing the Grid

-Adding a Channel on the Grid

-Viewing Metadata from the Grid

Chapter 3 Feed Capture Tab

Overview

The Feed Capture tab is divided into the following sections:

•Schedule Date

•Legend

•Scheduling Grid

The scheduling grid is the table containing time elements, channels, and various feed

resource names located at the bottom of the Feed Capture tab. By default, the grid displays

feeds for the selected date and time associated with the server running the Data service

shown in the CaptureManager Server list box.

To display feeds for a different server:

tSelect a different server from the CaptureManager Server list box.

Schedule Date

The Schedule Date section provides the option to change the default display from the current

date to another date.

Overview

To view feeds for a specific date:

1. Click the Down Arrow button to the right of the displayed date. A calendar appears,

displaying the current date by default.

2. Select a new date.

To view the live recording schedule only:

tSelect the Show live schedule radio button.

nWhen the live schedule is displayed, the scheduling grid’s scroll bar is disabled so only the

live schedule is visible at all times. For example, the current time indicator, shown as a

yellow horizontal bar, remains static as the scheduling grid automatically scrolls

underneath.

To view the current schedule:

tClick the Now button.

This restores the scheduling grid’s display to current date and time, but still allows the

user the ability to scroll through the rest of the day’s schedule.

Legend

The legend is a color-coded key for the Feed boxes that appear on the scheduling grid.

nThe color-coded legend is also used for indicating the status of recordings from devices,

such as VTRs, so it appears on the Device Capture tab.

Chapter 3 Feed Capture Tab

Users may customize the color settings by right-clicking the Legend. For more information,

see “Customizing the Grid” on page 31. By default, the colors are as described in the

following table:

Scheduling Grid

The scheduling grid is a visual display of feeds by date, time, and channel, as configured on

the system.

Record State Default Color Description

Record Scheduled Aqua Indicates the feed is scheduled for a future date and

time, but has not yet initiated.

Record Pending Yellow Indicates the scheduled feed is about to begin.

Currently Recording Red Indicates recording of the feed is underway. The box

on the grid remains this color until recording is

complete.

Recurring Scheduled Orange Indicates the feed is set to recur, such as daily, weekly,

or monthly.

Record Complete Green Indicates the feed was recorded.

Recording Error Black Indicates a problem with the recording.

Record Transferring Burgundy Indicates transferring of video is underway. The box

on the grid remains this color until transfer is

complete.

Recording Warning Gray Indicates a warning was issued while the recording

was in progress.

Customizing the Grid

By default the times appear vertically down the left side of the grid. The available channels

appear across the top. Some users can add channels or limit which channels are shown. For

more information, see “Adding a Channel on the Grid” on page 32.

Feeds show up on the grid in colored boxes—also known as Feed boxes—with the colors

indicating the status of the feed. A yellow horizontal line is also shown to indicate the

current time.

Customizing the Grid

Users can customize the layout, font, and colors associated with the scheduling grid.

However, the color of the yellow time indicator is not configurable.

To customize the Feed box colors:

1. Right click on the Legend.

2. Select Schedule options > Change colors.

Options include: Background color, Foreground color, and Reset colors to default.

nThe menu also provides an option for users to customize the font used in the scheduling grid.

Colored Feed Boxes

Current Time Indicator Channel Header Buttons

Chapter 3 Feed Capture Tab

To customize the layout:

1. Right click on any white space in the scheduling grid.

2. Do any or all of the following:

tSelect Schedule options > Schedule layout to position the increments of time on the

grid. Options include: Time across or Time down.

tSelect Schedule options > Schedule time format to set the timing convention used

on the grid. Options include: the standard 12-hour or 24-hour military timing

conventions.

tSelect Schedule options > Schedule time increment to set the minute-by-minute

increments for the grid. Options include: 1-6 minutes, 10, 12, 15, 20, 30, and 60

minutes.

3. (Optional) Select Reset Schedule to restore the default settings for the scheduling grid.

Adding a Channel on the Grid

Adding and configuring channels on the Feed Capture tab is a user privilege determined by

the system administrator. Not all users will have this capability.

To add a channel to the scheduling grid’s display:

1. Right-click on any channel’s header button or on any white space in the grid.

nRight-clicking on the row labels (displaying increments of time) is another option.

2. Select Add channel.

The Channel Information dialog box appears.

Customizing the Grid

3. Fill in the text fields accordingly.

4. Add the device:

Field Description

Name Name of the channel. This is the name that will appear on the channel’s

header button in the scheduling grid.

Folder Folder where video from the channel is stored in the database. If one already

exists, use the Ellipses button to browse for and select the folder.

Default Clip Name Provides a default name for clips when the user doesn’t provide one.

Default Duration Provides a default duration for the length of a recording.

Expiration Days Sets the amount of days a video recording remains available.

Chapter 3 Feed Capture Tab

a. Click the Add button.

b. Select the appropriate device from those available in the Device Information dialog

box.

c. Fill in the information required for the selected device accordingly.

Device Field Description

AirSPACE: Server Name The name here must be network resolvable.

Channel Name Must match the channel name on the AirSPACE device.

This setting is case-sensitive.

Transfer to Unity Check only if ingested media should be automatically

transferred to Avid Unity.

Role Select whether device is a source of video or a

destination for storing ingested media. This is usually set

to destination.

Route When a Route service is installed and running, then a

route associated with this device might be indicated. This

is usually set to <none>.

Customizing the Grid

AirSpeed: Host Name or IP

Address

If a name, it must be network resolvable. If an IP

address, it must be the static address of the AirSpeed

device.

Channel Name Always set to Channel 1.

Media Manager Host

Name

This should be either the host name for the Media

Manager or the Avid Interplay Engine.

Timecode Source This source should be the same for both AirSpeed and

the Avid Interplay encoder. Options include: LTC,

VITC, or Internal. That latter allows CaptureManager to

determine the starting timecode; however, frame

accuracy is not guaranteed with the Internal option.

Number of Audio

Tracks to Record

Configure to 4 if using the Avid Interplay low resolution

encoder.

Role Select whether device is a source of video or a

destination for storing ingested media. This is usually set

to destination.

Route When a Route service is installed and running, then a

route associated with this device might be indicated. This

is usually set to <none>.

IPV/MXF: Encoder Name The name of the Avid Interplay low resolution encoder.

Channel Specify the channel used to initiate recordings.

Checkin Master Clips Specify whether master clips should be checked in to the

Avid Interplay database.

Route When a Route service is installed and running, then a

route associated with this device might be indicated. This

is usually set to <none>.

GVG Profile: Server Name The name here must be network resolvable.

Channel Name Must match the channel name on the Profile.

Disk Array Name Must match drive volume designated in the Profile

Media Manager. Usually set to one of three names:

EXT:

INT:

Device Field Description

Chapter 3 Feed Capture Tab

Role Select whether device is a source of video or a

destination for storing ingested media. This is usually set

to destination.

Route When a Route service is installed and running, then a

route associated with this device might be indicated. This

is usually set to <none>.

Route Point Name A label that is user configurable.

Role Select whether it is used as a source or a destination.

When set to source, it provides a default source route for

a channel when scheduling a feed. When set to

destination, it provides the router destination for the

particular device(s) configured in the channel.

Route When a Route service is installed and running, and

depending on the Role selected (above), this might be

either the source route or router destination.

Video Feed Name A label that is user configurable.

Route When a Route service is installed and running, then a

default source route for other devices might be indicated.

VTR Server Name This is the host name of the computer running the VTR

Control service.

Com Port The number of the communication port on the VTR

Server that CaptureManager must use.

nIf a Digiboard is used, the first port is usually

identified as Com Port 3, not 1.

Device Type Always set to Sony BVW Compatible

Start New Recording

on Timecode Break

This check box is only enabled if Role is set to Source.

Check it only if CaptureManager should begin a new

recording each time there is a break in timecode on the

source video tape.

Role Select whether device is a source of video or a

destination for storing ingested media. This is usually set

to source.

Route When a Route service is installed and running, then a

route associated with this device might be indicated. This

is usually set to <none>.

Device Field Description

Customizing the Grid

5. Click OK. The Device Information dialog box will close.

6. (Optional) To remove a device, select it in the Channel Information dialog box and click

Remove. To edit or choose a different device, select the device shown and click Edit.

7. Click OK again. The channel appears on the Feed Capture’s scheduling grid.

Viewing Channels on the Grid

To hide or show channels on the scheduling grid:

1. Right-click any channel’s header button.

2. Select Customize channels.

The Channel Customization dialog box appears.

3. Select the channels you want to display, using the Add button to move them from the

Available Channels list to Visible Channels list.

4. Click the Remove button to remove selected channels from being visible. Click the Add

All or Remove All buttons to move all channels from one side to the other.

By default, when no specific channel is selected as visible, all available channels appear

on the grid, with names appearing in numeric then alphabetic order.

Chapter 3 Feed Capture Tab

5. (Optional) Click the Move Up and Move Down buttons to adjust the order of the

channels. Listing channels from top to bottom equates to positioning channels on the

grid from left to right.

6. Click OK.

Viewing Metadata from the Grid

Positioning the mouse pointer over a Feed box causes a tooltip to appear with some

metadata information.

To view all metadata information associated with a feed:

1. Right-click a Feed box.

2. Select Show metadata.

The Metadata Viewer dialog box opens, showing the Metadata tabs.

nThe Metadata tabs are also displayed on the Assets tab. For more information, see “Viewing

and Printing Metadata” on page 20.

Chapter 4

Device Capture Tab

Use the Device Capture tab to manage video and recordings from video tape recorder

devices. For more information on procedures for setting up recordings, see Chapter 7.

Chapter 4 Device Capture Tab

The Device Capture tab is divided into the following sections:

•Legend

•Tabbed Workspace

Tabbed Workspace

The tabbed workspace on the Device Capture tab displays recording information for any

video tape recorder (also known as VTR) associated with the server shown in the

CaptureManager Server list box.

To display devices for a different server:

tSelect a different server from the CaptureManager Server list box.

nSystem administrators or any user with permission to manage acquisition channels can

configure the VTRs that show up on the Device Capture tab.

A color-coded legend is provided to indicate the status of current recordings. The

information—which includes any data on current recordings in progress or others that have

recently taken place—is duplicated in the Record Status column on the tab. For more

information, see “Legend” on page 29.

Use the Acquire button to open the VTR Record dialog box, which enables users to acquire

control of a VTR to record video. Only one user can control a VTR device at a time. For

more information, see “Recording from a VTR Device” on page 53.

The Delete button is used to delete a selected recording in the Current Captures area.

nThe Configure button is used to add, delete, or configure channels on a VTR; however, its

appearance only applies to users whose profiles allow them to manage acquisition channels.

System administrators set this user privilege.

Chapter 5

Messages Tab

The Messages tab provides feedback regarding the success or failure of a recording or

transfer.

When a problem occurs while instant recording is underway, the system indicates an error in

the Instant Record dialog box, as shown in the following graphic:

Displaying Messages

Users can then view more information about what generated the error by clicking the

Messages tab in CaptureManager.

nThe Messages tab is optional and therefore might not appear in the workspace. Its

appearance is determined by a setting in the User Profile Configuration tool, as configured

by the system administrator.

There are two options for displaying messages:

• Display a message box when an error is reported

• Only show messages for me

Chapter 5 Messages Tab

To view more information about a specific message:

tSelect the message and click the Details button.

Chapter 6

ActiveX Add-In Tab

CaptureManager provides a customizable tab that, by default, is called the ActiveX Add-In

tab. Since the tab is optional, it does not appear in the workspace unless configured by the

system administrator. If it appears, use it to display an ActiveX add-in, such as Internet

Explorer.

nThe system administrator can rename the ActiveX Add-In tab by editing the settings under

Visible Components with the User Profile Configuration Tool. Only one ActiveX Add-In tab

is permitted per client.

Viewing Web-based Applications

This tab expands the system’s capabilities to view Web-based applications. For instance,

when this tab is configured for Internet Explorer, a user is able to sign in to Avid Unity

MediaManager—as shown in the following graphic—without having to launch Internet

Explorer separately.

Chapter 6 ActiveX Add-In Tab

Signing in to MediaManager using this ActiveX Add-In tab allows users to check the status

of transfers into Avid Unity, from the AirSpeed and AirSPACE video servers.

Chapter 7

Working with Recordings

Video recordings can be started instantly or set up in advance on a recurring or

non-recurring basis. Video can be recorded from live video feeds or digitized from a video

tape recorder device, known as a VTR.

This chapter contains the following main sections:

•Scheduling a Recording

•Initiating an Instant Recording

•Recording from a VTR Device

7 Working with Recordings

Scheduling a Recording

CaptureManager users can schedule multiple recordings—simultaneously capturing high

resolution video with audio—in advance from a variety of sources.

When setting up a scheduled recording, users can also state whether the system should

repeat the process at regular intervals, eliminating the risk of missing a satellite feed that

occurs on a daily or weekly basis.

To schedule a video recording:

1. Determine the channel and time of day of the feed you want to record.

2. Double-click the blank field corresponding with that channel and time frame in the

scheduling grid at the bottom of the Feed Capture tab.

The Scheduled Record dialog box appears, displaying the selected channel in the title

bar and Source field.

Scheduling a Recording

3. Type any pertinent data in the Content Information section. For more information, see

“Content Information” on page 49.

4. Set the time period for the recording. Select the Start Time check box and either the End

Time or Duration check box. (When one is selected, the other appears dimmed.)

A default might appear for duration, as configured by your system administrator. You

can adjust the duration manually if the default is not enough or too long.

7 Working with Recordings

5. Set the expiration date for the recording by selecting Delete after and setting the number

of days the recording is to remain available in the database.

If no expiration date is set, the recorded video must be deleted from the database

manually.

6. (Optional) Determine whether the recorded video is a private asset.

If private, select Only Visible to Owner. The asset’s ownership belongs to the user

whose ID appears in the Owner field.

nMaking an asset private prevents viewing (on the Assets tab), playing, editing, deleting, or

stopping the recording of the asset by users other than the owner and those given permission

by the system administrator to view other users’ private assets.

7. In the Recurrence section, do one of the following:

tSelect One-Time Feed and specify a date.

tSelect Recurring Feed and click the Change button to set the recurrence pattern and

range with the Recurrence dialog box—shown in the following graphic:

8. Select Prevent Auto Archive in the Options section if you do not want the recorded

media to be archived automatically.

9. Click OK.

Scheduling a Recording

Content Information

The Content Information section appears in several dialog boxes, such as:

• Scheduled Record

• Instant Record

• VTR Record

In each case, the information available to the user is explained in the following table:

Field Description

Source The name of the source from which the video is recorded. (The field is read-only. The

name here also appears in the title bar of the dialog box.)

Source Route Routable items for router control. The router server is a list of real aliases of router cross

points.

Folder The database folder where the clip will be stored. Type the name in the text box or use

the Ellipses button to browse for the folder.

Name The name of the clip. A default may be set in the channel configuration for each

individual channel. (This field does not appear in the Content Information section of the

VTR Record dialog box.)

Tape Name The name of the tape. Type the name in the text box, which must match exactly what

appears on the tape’s label to eliminate confusion.

Video ID The ID assigned to the clip for direct to air playback through the newsroom computer

system and playback device. It can be numbers, letters, or a combination of the two.

7 Working with Recordings

Initiating an Instant Recording

Users might need to record video from a feed that was not previously scheduled. This is

called an instant recording.

To initiate an instant recording:

1. Do one of the following:

tClick the channel’s header button on the scheduling grid at the bottom of the Feed

Capture tab.

tRight-click any white space in the scheduling grid and select Instant record.

The Instant Record dialog box appears.

nSelecting Instant Record ASAP from the right-click menu opens the Instant Record dialog

box, then immediately cues and starts the recording process without further user input.

Notes Other technical information in reference to the recording. Type the information in the

text box. This data appears in the Record Notes text field on the Metadata tab named

Record Information.

Comments Text that appears on the Metadata tab named Comments. Type any comments in the text

box.

nSee “Viewing and Printing Metadata” on page 30 for more information.

Field (Continued) Description

Initiating an Instant Recording

2. Type of select any pertinent data in the Content Information section. For more

information, see “Content Information” on page 49.

3. In the Time Period section, the Start Time is already set to On Demand and the Duration

is set to the default, as configured by your system administrator. You can adjust the

duration manually if the default is not enough or too long.

7 Working with Recordings

4. (Optional) In an Avid Unity/AirSPACE environment, select Transfer to Unity—shown

below—if you want the clip transferred to Unity and therefore made available to Avid

NewsCutters.

The Transfer to Unity check box only appears in the Options section when

CaptureManager is part of an Avid Unity/AirSPACE environment.

5. Set the expiration date for the recording, by selecting the Delete after check box and

setting the number of days the recording is to remain available in the database. If no

expiration date is set, the recorded video must be deleted from the database manually.

6. (Optional) Determine whether the recorded video is a private asset. If private, then

select Only Visible to Owner. The asset’s ownership belongs to the user whose ID

appears in the Owner field.

nMaking an asset private prevents viewing (on the Assets tab), playing, editing, deleting, or

stopping the recording of the asset by users other than the owner and those given permission

by the system administrator to view other users’ private media assets.

7. Select Prevent Auto Archive in the Options section if you do not want the recorded

media to be archived automatically.

8. Click the Cue button to prepare the capture system to record on demand.

The gray bar below the button turns yellow and the word Cueing appears. When the

system is cued, the bar turns green, the word Ready appears, and the Record button is

activated.

9. Click the Record button to begin recording media.

The bar below the button appears red, and the word Recording appears. Click the Apply

button to apply edits to the content information, even while recording is in progress.

10. (Optional) If you want to stop the recording prior to reaching the specified duration,

click the Stop button.

The status of the recording appears in the Feed Capture tab’s scheduling grid. The

Messages tab provides more detailed feedback on the success or failure of the recording.

If a problem occurs, contact your system administrator.

Recording from a VTR Device

To record video from a VTR device:

1. On the Device Capture tab, select the tab for the VTR you want to use.

2. Click the Acquire button.

The VTR Record dialog box appears.

3. Type of select any pertinent data in the Content Information section. For more

information, see “Content Information” on page 49.

4. Type the name in the Segment Name text box.

VTR Control buttons

7 Working with Recordings

nA default name might appear, as configured for each individual channel by the system

administrator. Users can override the default. Also, users can change a name later by

selecting the existing segment in the Time Code Segments section and using the Change

button.

5. Set the IN and OUT points for the recording by doing one of the following:

tUse the IN and OUT spin boxes to select the timecodes.

tType the actual timecodes.

tUse the VTR Control buttons in the Preview section of the VTR Record dialog box

to locate the initial frame of video and its timecode, then click the Mark IN button.

Navigate to the final frame of video and click the Mark OUT button.

Users can use the Preview button to toggle the display of the Preview section in the VTR

Record dialog box.

The VTR Control buttons are:

nOnly one user can control a VTR device at a time. If the device is in use, the VTR Control

buttons appear gray.

6. The Video and Audio check boxes in the Preview section are selected by default. They

control the Preview stream only, not the actual recording. Deselect either to remove

video or audio from the Preview.

The Volume slider controls the volume of the preview audio, but it has no effect on the

audio level of the recording.

nIf the Preview section is not visible as part of the dialog box, click the Preview button to

switch the display. To view video tape content while selecting segments, an external monitor

connected to the VTR must be used.

The Rewind button rewinds video on the VTR. Clicking the drop-down arrow

allows users to cue the video back 10 seconds, 30 seconds, 1, 5, or 15 minutes.

The Pause button pauses the video on the VTR.

The Play button plays video on the VTR at normal speed. Clicking the drop-

down arrow allows users to play video at 0.25x, 0.5x, 2x, 5x, or 10x speed.

The Fast Forward button rewinds video on the VTR. Clicking the drop-down

arrow allows users to cue the video forward 10 seconds, 30 seconds, 1, 5, or 15

minutes.

Recording from a VTR Device

7. In a Avid Unity/AirSPACE environment, select the Transfer to Unity check box if you

want the clip transferred to Unity and therefore made available as an online

MediaManager clip.

8. Click the Add button to add the marked video to the list located in the Time Code

Segments section of the VTR Record dialog box.

This step is unnecessary if the Add on Mark OUT check box is selected, in which case

the marked video is added to the list when you set the Mark OUT point.

9. (Optional) To record multiple segments of the same tape, repeat steps 5 and 8. The

additional segments also appears in the list on the VTR Record dialog box.

10. (Optional) Click the Change button to alter the IN or OUT points and names of

segments already added to the list.

11. (Optional) Click the Delete button to remove a segment from the list.

12. Set the expiration date for the recording by selecting the Delete after check box and

setting the number of days the recording is to remain available in the database. If no

expiration date is set, the recorded video must be deleted from the database manually.

13. (Optional) Determine whether the recorded video is a private asset. If private, then

select the Only Visible to Owner check box. The asset’s ownership belongs to the user

whose ID appears in the Owner field.

nMaking an asset private prevents viewing (on the Assets tab), playing, editing, deleting, or

stopping the recording of the asset by users other than the owner and those given permission

by the system administrator to view other users’ private media assets.

14. Click OK to digitally record the segments.

The status of the recording appears in the Device Capture tab. The Messages tab

provides more detailed feedback on the success or failure of the recording. If a problem

occurs, contact your system administrator.

7 Working with Recordings

Chapter 8

Searching

Metadata information makes it easy to find clips while a searchable asset database helps

make media and feeds easy to find and view. Users can search for word strings, video clips,

dates, or by other criteria.

This chapter contains the following main sections:

•Opening the Find Dialog Box

•Searching by Text

•Searching by Date

•Searching by Type

8 Searching

Opening the Find Dialog Box

The search functionality is located on the Assets tab.

The Find dialog box contains:

• The Search Name text box where the user may specify a name for the search

• Text, Dates, and Types tabs for refining the search criteria

• Find Now and Cancel buttons

To search the assets database:

tClick the Find button on the Assets toolbar.

Searching by Text

The following graphic shows the Text tab search options.

Searching by text allows you to find items by entering text and searching a specified field or

all fields in the metadata database. You can also select to see all items that contain any of the

keyword text or those that contain all of the keyword text.

To search by text:

1. Click the Find button located on the toolbar.

The Find dialog box appears.

2. (Optional) Change the default Search Name.

3. In the upper section of the Text tab, select whether you want to specify text for each

metadata field, and then type that text in the corresponding text boxes.

8 Searching

4. In the lower section of the Text tab, select whether the system should return items that

contain ANY or ALL of the keywords you entered.

5. Click Find Now.

The system conducts the search, navigates to Search Results in the Directory panel, and

places the results in a directory that is given the name chosen in step 2.

Searching by Date

The following graphic shows the Dates tab search options.

Searching by date allows you to find items by creation, modification, or expiration dates.

To search by date:

1. Click the Find button located on the toolbar.

The Find dialog box appears.

Searching by Type

2. (Optional) Change the default Search Name.

3. Click the Dates tab.

4. Select one or more of the check boxes to define the type of files to search. This action

activates the radio buttons with which dates may be specified.

5. Select a radio button to refine the dates of the files to search.

6. Click Find Now.

The system conducts the search, navigates to Search Results in the Directory panel and

places the results in a directory that is given the name chosen in step 2.

Searching by Type

The following graphic shows the Types tab search options.

Searching by type allows you to find items by selecting one or more types of items.

8 Searching

To search by type:

1. Click the Find button located on the toolbar.

The Find dialog box appears.

2. (Optional) Change the default Search Name.

3. Click the Types tab.

4. Do one of the following:

tSelect one or more check boxes to define the type of file(s) to search for.

tClick the Select All button to select all file types.

5. (Optional) Click the Unselect All button to clear all check marks.

6. Click Find Now.

The system conducts the search, navigates to Search Results in the Directory panel and

places the results in a directory that is given the name chosen in step 2.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Index

Index

Acquire button 53

ActiveX Add-In tab 43

Adding channels 32

Adding comments 25

AirSPACE 44, 52

AirSpeed 35, 44

Archive, preventing auto 25

Assets

making private 48

searching the database 58

types of 19

Assets tab 17

Avid

educational services 10

Knowledge Base 9

Avid Interplay 35

database 35

low resolution encoder 13

Avid Unity 44

MediaManager 43

transferring to 52

Buttons

Acquire 40

Change 55

Configure 40

Find 58

Preview 54

VTR Control 54

CaptureManager

components 13

logging in 13

workflow 12

workspace 15

Channels

add to scheduling grid 32

customize 37

Comments tab 22

Content Information section 49

Customizing

the channels 37

the feed box colors 31

the grid layout 32

Dates tab 60

Device Capture tab 39

Devices

information 34

Dialog boxes

Channel Customization 37

Channel Information 32

Content Information section 49

Device Information 34

Find 58

Instant Record 50

Scheduled Record 46

VTR Record 53

Digiboard 36

Directory panel 18

Encoder 12, 13, 35

Error reporting in Messages tab 41

Feed boxes 31

Index A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Feed Capture tab 27

Feed Scheduler 27

Feeds

instant recordings 50

recurring 48

scheduled recordings 46

File menu 15

GVG Profile 35

Help menu 15

iNEWS

documentation 9

training 10

Information tab 20

Instant Record ASAP option 50

Instant recording 50

Internet Explorer 43

IPV/MXF 35

Knowledge Base 9

Legend 29

Low resolution encoder 12, 35

Media assets

show or hide 19

types of 19

MediaManager 43

Messages tab 41

Messages, displaying 41

Metadata

on Information tab 21

searching 57

view and print 20

Metadata tabs 19, 38

viewing 20

Online support 9

Preview button 54

Procedures

add channel to scheduling grid 32

customize channels on scheduling grid 37

customize layout of scheduling grid 32

customizing the scheduling grid 31

display different server devices 40

display different server feeds 28

edit metadata for recorded information 22

enter comment information 23

enter Record comments 25

initiate instant recording 50

logging in 13

navigate the Directory panel 18

print metadata 20

record video from VTR 53

schedule video recording 46

search assets database 58

search by date 60

search by text 59

search by type 62

showing or hiding media assests 19

view a feed’s metadata 38

view current schedule 29

view feeds by specified date 29

view live recording schedule 29

view message details 42

view metadata 20

viewing Metadata tabs 20

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Index

Queue panel 18

Record Information tab 24

Record Notes 25

Recording, defined 19

Recordings

instant 50

scheduling 46

types of 45

Recurrence 48

Related Assets tab 23

Schedules, viewing 29

Scheduling grid

add channels 32

customize channels 37

customize layout 32

customizing colors 31

default colors explained 30

explained 30

Scheduling recordings 46

Search Results 62

Searching 57–62

Services 13

Tabs

ActiveX Add-In 43

Assets 17

Comments 22

customizable 43

Dates (Search) 60

Device Capture 39

Feed Capture 27

Information 20

Messages 41

Metadata 19

Record Information 24

Related Assets 23

Text (Search) 59

Types (Search) 61

Text tab 59

Toolbars, Assets tab 18

Training, ordering courses 10

Transferring to Unity 52

Troubleshooting 9

Types tab 61

Unity, transferring to 52

User Profile Configuration Tool 41, 43

Video clip, defined 19

VTR Control service 36

VTR, recording video 53

Web-based applications 43

Workspace 15

Index  A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
66

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