Avid INEWS V5.0 User's Guide I News 5.0 User’s V50 UG EN
User Manual: avid iNews - 5.0 - User’s Guide Free User Guide for Avid iNews Software, Manual
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- Avid iNEWS User's Guide
- Contents
- Using This Guide
- iNEWS System
- Getting Started
- The iNEWS Workspace
- Toolbars
- Working with Queues
- Changing Forms for Viewing Queues
- Changing the Width of a Queue Form Field
- Easy Locking a Queue
- Key Locking a Queue
- Moving a Queue
- Opening a Queue
- Refreshing a Queue
- Searching for Text in a Queue
- Specifying a Destination Queue
- Unlocking a Queue
- Using Abstract Display in Queue
- Using Currency Total
- Viewing Queue Properties
- Working with Wires
- Stories - Creation and Modification
- Moving Stories
- Stories - Protection
- iNEWS Projects
- Scripted Stories
- Displaying a Production Cue
- Enabling Autoscript
- Adding a Production Cue to a Story
- Adding a CG Production Cue
- Adding a Video Production Cue
- Adding a Still Store Production Cue
- Moving a Production Cue
- Deleting a Production Cue
- Using Script Templates
- Using CG Title Entry
- Primary Machine Control Event Placeholder
- Using MOS Placeholders
- Unscripting a Story
- Production Tasks
- Producer Basics
- Endorsing a Story
- Inserting a Break Line
- Ordering a Queue
- Calculating Backtime from Out Time
- Displaying the Show Timing Clocks
- Establishing Broadcast Control in a Queue
- Loading a Rundown Queue into Broadcast Control
- Placing a Rundown Queue in Show Timing Mode
- Production Locking a Queue
- Setting Clock for Show Timing
- Setting Story Start Times in a Rundown Queue
- Synchronizing a Story
- Synchronizing the First Story
- Synchronizing a Rundown Queue During Broadcast
- Timing Story Text
- Timing a Show
- Floating a Story
- Tracking a Show
- Printing
- Messages and Mail
- Sessions and Preferences
- Macros
- Searching in iNEWS
- Local Databases
- Connecting to a Remote Service
- System Shortcuts
- Icons
- Glossary
- Index
Avid® iNEWS®
User’s Guide
2
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Footage
Arri — Courtesy of Arri/Fauer — John Fauer, Inc.
Bell South “Anticipation” — Courtesy of Two Headed Monster — Tucker/Wayne Atlanta/GMS.
Canyonlands — Courtesy of the National Park Service/Department of the Interior.
Eco Challenge British Columbia — Courtesy of Eco Challenge Lifestyles, Inc., All Rights Reserved.
Eco Challenge Morocco — Courtesy of Discovery Communications, Inc.
It’s Shuttletime — Courtesy of BCP & Canadian Airlines.
Nestlé Coffee Crisp — Courtesy of MacLaren McCann Canada.
Saturn “Calvin Egg” — Courtesy of Cossette Communications.
“Tigers: Tracking a Legend” — Courtesy of www.wildlifeworlds.com, Carol Amore, Executive Producer.
"The Big Swell" — Courtesy of Swell Pictures, Inc.
Windhorse — Courtesy of Paul Wagner Productions.
Arizona Images — KNTV Production — Courtesy of Granite Broadcasting, Inc.,
Editor/Producer Bryan Foote.
Canyonlands — Courtesy of the National Park Service/Department of the Interior.
Ice Island — Courtesy of Kurtis Productions, Ltd.
Tornados + Belle Isle footage — Courtesy of KWTV News 9.
WCAU Fire Story — Courtesy of NBC-10, Philadelphia, PA.
Women in Sports – Paragliding — Courtesy of Legendary Entertainment, Inc.
News material provided by WFTV Television Inc.
GOT FOOTAGE?
Editors — Filmmakers — Special Effects Artists — Game Developers — Animators — Educators — Broadcasters — Content
creators of every genre — Just finished an incredible project and want to share it with the world?
Send us your reels and we may use your footage in our show reel or demo!*
For a copy of our release and Avid’s mailing address, go to www.avid.com/footage.
*Note: Avid cannot guarantee the use of materials submitted.
Avid iNEWS v5.0 User’s Guide • 9329-65435-00 Rev A • Created 6/12/14 • This document is distributed by
Avid in online (electronic) form only, and is not available for purchase in printed form.
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Contents
Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
If You Need Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
How to Order Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Avid Training Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Chapter 1 iNEWS System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Newsroom System Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
The iNEWS Workstation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
The iNEWS Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
The iNEWS Community . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Terms and Concepts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Chapter 2 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Logging In to iNEWS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
The iNEWS Workstation’s Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Status Bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Displaying or Hiding the Status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
iNEWS Navigation Made Easy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Using the Directory Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Opening a Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Closing a Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Using the Go To Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using the Destination Command. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Changing Your Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Logging Out of iNEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Chapter 3 The iNEWS Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Overview of an iNEWS Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Opening an iNEWS Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Changing Workspace Color Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Working with Panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
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Changing the Layout of Panels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Resizing a Panel in the Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Zooming in on a Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Moving From Panel to Panel in Zoom Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Zooming out of a Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Displaying a Context Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Arranging Multiple Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Switching Between Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Closing a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Working with Multiple Monitors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Chapter 4 Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Standard Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Displaying or Hiding a Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Moving a Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Custom Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Creating a Custom Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Modifying a Custom Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Creating a Shortcut Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Shortcut Button Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Chapter 5 Working with Queues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Changing Forms for Viewing Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Changing the Width of a Queue Form Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Easy Locking a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Key Locking a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Moving a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Opening a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Refreshing a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Searching for Text in a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Specifying a Destination Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Unlocking a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Using Abstract Display in Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using Currency Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Viewing Queue Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
9
Chapter 6 Working with Wires . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Viewing Priority Wire Stories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Viewing the Ten Most Recent Priority Wires. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Chapter 7 Stories - Creation and Modification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Understanding the Story Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Displaying Story Form Sub-Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Displaying Instruction Sub-Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Navigating the Story Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Changing Tab Settings for Story Text Sub-panel. . . . . . . . . . . . . . . . . . . . . . . . 75
Creating a New Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Creating Story Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Opening a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Changing Case of Text in Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Formatting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Searching for Text in a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Replacing Text in a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Using iNEWS Scratchpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Pasting Text from the iNEWS Scratchpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Erasing the iNEWS Scratchpad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Inserting a Time Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Adding Page Breaks to a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Spell-Checking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Creating a Custom Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Saving a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Saving a Message as a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Chapter 8 Moving Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Selecting a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Selecting Several Stories in a Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Selecting Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Copying a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Copying Several Stories in a Sequence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Copying Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Moving a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
10
Moving Several Stories in a Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Moving Several Stories out of Sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Grouping Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Importing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Exporting a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Exporting Multiple Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Mailing a Copy of a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Chapter 9 Stories - Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Easy Locking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Edit Locking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Key Locking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Removing an Edit lock from a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Unlocking a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Protecting a Story from Being Deleted. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Backing up a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Recovering a Backed-Up Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Killing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Retrieving a Killed Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Versions of Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Chapter 10 iNEWS Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Overview of Projects and Facets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Creating Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Date Variables for Searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Creating Facets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Creating a New Story inside a Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Associating Stories with Projects or Facets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Creating a Navigation Shortcut Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Chapter 11 Scripted Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Displaying a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Enabling Autoscript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Adding a Production Cue to a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Adding a CG Production Cue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Adding a Video Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
11
Adding a Still Store Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Moving a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Deleting a Production Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Using Script Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Using CG Title Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Primary Machine Control Event Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Using MOS Placeholders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Unscripting a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Chapter 12 Production Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Producer Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Endorsing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Inserting a Break Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Ordering a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Calculating Backtime from Out Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Displaying the Show Timing Clocks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Establishing Broadcast Control in a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Loading a Rundown Queue into Broadcast Control . . . . . . . . . . . . . . . . . . . . . . . . 140
Placing a Rundown Queue in Show Timing Mode . . . . . . . . . . . . . . . . . . . . . . . . . 141
Production Locking a Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Setting Clock for Show Timing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Setting Story Start Times in a Rundown Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Synchronizing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Synchronizing the First Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Synchronizing a Rundown Queue During Broadcast . . . . . . . . . . . . . . . . . . . . . . . 144
Timing Story Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Timing a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Floating a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Tracking a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Chapter 13 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Local Printing Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Local Printing a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Local Printing a Story . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Chapter 14 Messages and Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
12
Checking User Names for Validity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Message Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Replying to a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Recalling a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Saving a Message as a Story. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Sending an Intersystem Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Sending Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Reading Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Replying to Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Forwarding Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Deleting Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Setting Mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Chapter 15 Sessions and Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Working with Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Customizing User Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Setting Session Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Setting Confirmation Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Setting Backup Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Setting Refresh Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Setting Layout Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Setting Search Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Chapter 16 Macros. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Types of Macros. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Creating a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Using the State Keys in Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Chapter 17 Searching in iNEWS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Types of Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Basic Word Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Seek Queries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Indexed Queries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Pattern Matching Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Phrase Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
13
The Find/Find Next Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Find/Find Next Search String . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Using Find/Find Next in the Story Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Using Find/Find Next in the Queue Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Using the Find All Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
Find All Search String. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Find All Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Managing Your Favorite Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Date Variables for Searching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Using the Find Global Command . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Search Results Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Search Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
Word Delimiters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Basic Proximity Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
Field Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198
Searching Older Stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Chapter 18 Local Databases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
Local Database Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
Forms and Print Styles for Local Databases . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Local Database Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
Creating a Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205
Logging into a Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
Creating a Folder in Your Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Creating a Queue in Your Local Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Deleting a Folder or Queue from a Local Database . . . . . . . . . . . . . . . . . . . . . . . . 209
Chapter 19 Connecting to a Remote Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Disconnecting from a Remote Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
Appendix A System Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
Directory Panel Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Message and Mail Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Queue Panel Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
Story Panel Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
Project Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
14
Workspace Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
Search Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222
Appendix B Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
Directory Panel Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Messaging and Mail Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Queue Panel Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Using This Guide
Congratulations on your purchase of your Avid iNEWS newsroom computer system.
Avid iNEWS newsroom computer system offers a considerable amount of functionality for the
state-of-the-art newsroom, including newsroom system integration with playout control
software, and mobile or web-based applications. With Avid iNEWS, newsroom personnel can
easily create and manage rundowns for news broadcasts, create and edit stories, monitor wires,
and so forth.
This publication provides information on how to use the Avid iNEWS system.
nThe documentation describes the standard features of a basic system configuration. Therefore,
your system might contain certain features and hardware that are not covered in the
documentation.
Symbols and Conventions
Avid documentation uses the following symbols and conventions:
Symbol or Convention Meaning or Action
nA note provides important related information, reminders,
recommendations, and strong suggestions.
cA caution means that a specific action you take could cause harm to
your computer or cause you to lose data.
wA warning describes an action that could cause you physical harm.
Follow the guidelines in this document or on the unit itself when
handling electrical equipment.
> This symbol indicates menu commands (and subcommands) in the
order you select them. For example, File > Import means to open the
File menu and then select the Import command.
This symbol indicates a single-step procedure. Multiple arrows in a list
indicate that you perform one of the actions listed.
If You Need Help
16
If You Need Help
If you are having trouble using your Avid product:
1. Retry the action, carefully following the instructions given for that task in this guide. It is
especially important to check each step of your workflow.
2. Check the latest information that might have become available after the documentation was
published. You should always check online for the most up-to-date release notes or ReadMe
because the online version is updated whenever new information becomes available. To view
these online versions, select ReadMe from the Help menu, or visit the Knowledge Base at
www.avid.com/support.
3. Check the documentation that came with your Avid application or your hardware for
maintenance or hardware-related issues.
4. Visit the online Knowledge Base at www.avid.com/support. Online services are available 24
hours per day, 7 days per week. Search this online Knowledge Base to find answers, to view
error messages, to access troubleshooting tips, to download updates, and to read or join
online message-board discussions.
(Windows), (Windows
only), (Macintosh), or
(Macintosh only)
This text indicates that the information applies only to the specified
operating system, either Windows or Macintosh OS X.
Bold font Bold font is primarily used in task instructions to identify user interface
items and keyboard sequences.
Italic font Italic font is used to emphasize certain words and to indicate variables.
Courier Bold font
Courier Bold font identifies text that you type.
Ctrl+key or mouse action Press and hold the first key while you press the last key or perform the
mouse action. For example, Command+Option+C or Ctrl+drag.
| (pipe character) The pipe character is used in some Avid product names, such as
Interplay | Production. In this document, the pipe is used in product
names when they are in headings or at their first use in text.
Symbol or Convention Meaning or Action
How to Order Documentation
17
How to Order Documentation
To order additional copies of this documentation from within the United States, call Avid Sales
at 800-949-AVID (800-949-2843). If you are placing an order from outside the United States,
contact your local Avid representative.
Avid Training Services
Avid makes lifelong learning, career advancement, and personal development easy and
convenient. Avid understands that the knowledge you need to differentiate yourself is always
changing, and Avid continually updates course content and offers new training delivery methods
that accommodate your pressured and competitive work environment.
For information on courses/schedules, training centers, certifications, courseware, and books,
please visit www.avid.com/support and follow the Training links, or call Avid Sales at
800-949-AVID (800-949-2843).
1iNEWS System
The iNEWS system is a modular newsroom computer system that is a powerful tool for
aggregating research material, creating rundowns, and editing stories. When combined with
other Avid systems, such as iNEWS | Command or MediaCentral | UX, it provides journalists,
producers, directors, and various technical personnel in the newsroom an array of high quality
tools to make their jobs easier.
While daily work is done at an iNEWS Workstation, it is still useful for you to have an
understanding of the larger architecture, which makes up the system.
The following topics provide more information on the iNEWS system:
•Newsroom System Overview
•Terms and Concepts
Newsroom System Overview
19
Newsroom System Overview
Before discussing basic procedures and operations of iNEWS, it is important to describe the
components that make up the system and to review common terms and concepts specific to
iNEWS.
The iNEWS Workstation
The iNEWS newsroom computer system primarily consists of iNEWS Workstations, which
connect to iNEWS Servers. Journalists working at iNEWS Workstations can simultaneously
monitor news wires, work on stories, search archives, and access an array of online information
sources.
From individual workstations, producers and news directors can plan and monitor the progress of
shows by viewing their rundowns. Color highlights on the workstation screen show critical status
information, making it easy to see the current state of the show and production devices.
The iNEWS system enables users to collaborate on all aspects of the show production process.
Mail and messaging capabilities make group communication fast and efficient. And with the
iNEWS Community feature, personnel in various newsrooms can communicate and share data
across multiple iNEWS systems.
Access to the iNEWS database is not limited to workstations in the newsroom because iNEWS
seamlessly integrates with another Avid product; MediaCentral | UX is a cloud-based, web
front-end that lets you connect from a desktop computer, laptop, or mobile device for real-time
access to production assets, metadata, and iNEWS stories.
The iNEWS Server
The iNEWS Server manages all of the day-to-day activities of the newsroom. System
administrators can create forms-based displays and customize rundowns specific to their
newsrooms.
The data you and others in your newsroom create—stories, scripts, news rundowns, etc.—are
saved in a database (file system) on the iNEWS Server. When the iNEWS Server receives new
information, such as additions or changes to stories, that information is immediately available to
all newsroom personnel.
nAlthough iNEWS Server is referred to as a singular unit, an iNEWS system typically consists of
two or more computers called servers—all of which run the iNEWS Server software. Each
computer acts as a backup for the other to protect the overall stability of the system as a whole.
Terms and Concepts
20
The iNEWS system protects your information by mirroring the database across all of the servers
within the system. The mirroring process provides redundancy, ensuring that any information
you add to your stories or rundowns is actually stored in multiple locations. Should anything
happen to one of the servers, the other servers can maintain services and ensure the integrity of
the database.
The iNEWS Community
The fast-paced nature of the news business requires the ability to turn content around quickly and
efficiently. Broadcasters must be able to gather news from a vast range of resources and engage
in collaborative efforts with others located in remote newsrooms.
The iNEWS Community feature eliminates communication barriers by allowing news teams to
drag and drop stories directly between systems, easily access and duplicate stories from other
iNEWS systems, and build shortcuts to remote locations. Journalists and producers at station
groups and large broadcast sites can access, view, edit, monitor and search for content across
various locations in a seamless fashion, thus enabling them to identify breaking news more
quickly, reducing the time and costs associated with getting stories to air. Users logged in to
systems within the same community can also communicate via the messaging feature of iNEWS.
Terms and Concepts
The following iNEWS terms and concepts are used throughout iNEWS documentation and are
provided here as a convenience.
Term Description
Directory Panel The Directory panel is one of the three primary panels that make up the
iNEWS workspace. It has two tabs: the Directory tab, which is your guide to
the iNEWS database, organized in a tree-style structure and consisting of
directories, sub-directories, and queues; and the Projects tab, which displays
projects and facets in a similar tree-style structure.
Directories Like a file drawer in a file cabinet, a directory is a storage space. Directories
can contain several levels of subdirectories and one or more queues.
Queues Like a folder in a file drawer, queues are the lowest level in a file structure and
contain one or more stories. A queue is an area of the database that contains
related stories, such as wire stories, search queries, or a show rundown of
scripts. The name assigned to a queue should identify its contents. Whatever a
queue’s contents, the detailed information of each story is visible only in the
Story panel. Use the Queue panel to manage stories in a queue, such as the
order, and so forth.
Terms and Concepts
21
Queue Panel The Queue panel is one of the three primary panels that make up the iNEWS
workspace. The Queue panel displays a list of the stories in a queue. Stories
are added, deleted, moved, and ordered through this panel.
Stories A story is a document listed in a queue in the database. It might contain any
type of information from scripts with production cues to contact names and
addresses. A story may be displayed in its entirety in the Story panel of the
iNEWS workspace.
Story Panel The Story panel displays a story’s form, text, and any other pertitent
information, such as production cues. Of the three main panels that make up
the iNEWS workspace, the Story panel is unique because it may be divided
into three sub-panels, the Story Form panel, Instruction panel, and Story Text
panel.
Story Form
Sub-Panel
The Story Form sub-panel contains metadata fields for describing the story,
such as a script’s page number, slug or title, format, Video ID, and so forth.
The data also appears in tabular form in the Queue panel.
Instruction
Sub-Panel
The Instruction sub-panel contains production cues or machine control
instructions for production devices, such as character generators.
Story Text
Sub-Panel
The Story Text sub-panel contains the text or script of a news story that is sent
to closed captioning and to the teleprompter to be read on-air. It is the only part
of the Story panel that is always displayed—unlike the Story Form and
Instruction panels, both of which can be hidden based on the nature of the
story or the user’s preferences.
Rundown The Rundown (also known as Running Order or Lineup) is a queue with
specific form fields and characteristics, which allow an ordered list of scripted
stories to be organized as a timed show. The timed-out list of scripts indicate
the order in which they will run during a news program. The rundown is
viewed in the Queue panel of the iNEWS workspace.
Monitor Server The monitor server is a utility program, running on the iNEWS Server. When
turned on, it checks its assigned rundown for machine control events, reports
any errors, and creates a playlist. When “loaded”, the monitor server sends its
playlist to a specified device automation system, such as iNEWS | Command
or ControlAir.
Project Projects are a way of categorizing stories by topic so that news teams working
on a particular topic can find everything related to it in a single place, without
moving or copying the original source information from its current location in
the database. Projects and facets are displayed on the Projects tab in the
Directory panel.
Facet Facets are sub-topics, providing additional granularity to projects.
Term Description
Logging In to iNEWS
23
Logging In to iNEWS
When you are ready to begin your iNEWS session by logging in, first start the application.
To start the application:
tDo one of the following:
- Double-click the iNEWS Workstation icon, usually located somewhere on the desktop.
- Select Start > Programs > Avid > iNEWS.
nIf the icon is not on the desktop or iNEWS is not located in the Start menu, check with your
system administrator to determine if the program is installed on the computer.
The iNEWS Server Connection dialog box appears.
You must then log in.
To log in to iNEWS:
1. From the iNEWS Server Connection dialog box, enter your user name in the User text box.
nIn most cases, the next two steps can be skipped. Typically, you will not have to choose a server
or local database. If you need to do so, and do not know the name of the server or local
database, contact your system administrator.
2. If necessary, choose a server to connect your workstation to the shared iNEWS Server
database.
3. If necessary, choose a local database to connect to a database stored on your workstation.
For more information about local databases, see “Local Databases” on page 202.
4. Enter your password in the Password text box. As you type in the password, symbols display
on screen in place of what you type to ensure confidentiality.
The iNEWS Workstation’s Main Window
24
5. Click the Login button. One of the following will occur:
- A dialog box might prompt you to change your password. If this happens, follow the
procedure found in “Changing Your Password” on page 32.
- The Message of the Day might appear, which displays information such as: daily staff
notes, updates, and so forth. It can contain one or several messages, as determined by
your system administrator. If multiple messages exist, Previous and Next buttons are
provided so you can scroll through them. Otherwise, once you’ve read the messages,
click the Close button to continue on to the iNEWS Workstation’s main window.
- The iNEWS Workstation’s main window appears, containing the iNEWS Workspace.
This will happen automatically if there is no Message of the Day.
The iNEWS Workstation’s Main Window
Becoming familiar with the layout of the iNEWS Workstation and its main window will help you
navigate through the program more effectively. All of the work you do at an iNEWS Workstation
is performed in the application’s main window. From this window you can navigate through your
system—or another iNEWS system in your community—open queues and stories, edit and print
scripts, prepare broadcasts, send and receive messages or email, and search the database.
The iNEWS Workstation’s Main Window
25
The main window is made up of five components, including toolbars and workspaces.
Component Description
Title bar A title bar appears at the top of every open workspace and window—including the
main window, which shows the name of the application.
Menu bar The menus appear at the top of the main window, directly under the window’s title
bar. Each menu has a list of commands to choose from. You can initiate commands
from the menu bar with the mouse or the keyboard. An arrow to the right of a menu
command indicates that another menu, called a submenu, appears when you choose
that command.
The iNEWS Workstation’s Main Window
26
Status Bar
The iNEWS status bar is your key to vital information in an instant. It displays up-to-date
information related to urgent wires coming into the priority queue, monitor status for machine
control integration, and other important system messages as they happen. What appears will vary
depending on where you are working within the iNEWS application.
The status bar is divided into three areas where information can appear: the left end, the center,
and the right end.
The following table explains the types of data provided in the sections on the right end of the
status bar.
Toolbar(s) The toolbar area is located directly under the menu bar. Toolbars have buttons that
display icons representing the tasks they perform. Toolbar buttons offer a fast way
to perform common tasks. When certains tasks are unavailable, the buttons
representing those tasks appear gray. The iNEWS system provides several standard
toolbars, but you can create custom toolbars as well. You can also customize
whether toolbars are displayed. For more information, see “Toolbars” on page 45.
Workspace(s) The workspace is the area of the main window in which you perform all of your
work, from editing and creating stories to reading wires or searching the database.
For more information, see “The iNEWS Workspace” on page 34.
Status bar The status bar is an at-a-glance indicator, which appears at the bottom of the main
window. When urgent stories come in over the news wires, for instance, notices
appear in the status bar. For producers, the status bar displays important show
timing information and monitor status related to machine control integration.
Component Description
Area Description
Left end Displays Ready or a show’s timing information.
Center Displays a notice if the user receives new mail.
Right end Segmented in eleven sections, with each designed to display certain types of status
notifications.
The iNEWS Workstation’s Main Window
27
Status Description
Monitor Displays the monitor server’s status:
• MON=ON (as shown in previous graphic), which means the monitor server
has been turned on for the current rundown queue.
• MON=LOAD (as shown at left), which means a rundown’s playlist has been
successfully loaded to all designated production devices, and the monitor
server is monitoring the situation. This section of the status bar appears green
when this status is displayed.
• MON=ERROR, which means an error has occurred and a problem exists
between iNEWS and the production device(s) for the current rundown queue.
This section of the status bar appears red when this status is displayed.
• MON=PARTIAL, which means a rundown’s playlist has been partially loaded
or loaded to only some of the designated production devices. This section of
the status bar appears yellow when this status is displayed.
Production Lock Displays PRD when the production lock is set for the opened queue. When not
locked this field appears blank.
Queue Info. Displays a numerical value representing the number of non-floated stories in a
rundown queue. (The monitor server does not load production cue data in floated
stories.)
nThe letters WAT appears in this section of the status bar when the user
opens a queue with the Watch Appends attribute, such as the WIRES.ALL
queue.
Sort/Order Displays the queue status:
• SRT, which means the queue the user has navigated to is sorted.
• ORD is displayed if the queue is manually ordered.
• If neither, then this field appears blank.
The iNEWS Workstation’s Main Window
28
Displaying or Hiding the Status bar
While the iNEWS system provides the status bar to display vital, instant information, you can
decide whether to display or hide the status bar at any workstation.
To display or hide the status bar:
tSelect View > Status bar.
The status bar, when unchecked, will not be displayed as part of the main window.
Priority Queue Displays various information related to urgent wire stories coming in to the
priority queue.
• When an urgent wire story arrives, the title of the story—often truncated—is
shown and the section appears in different colors, such as yellow or orange.
• When multiple urgent, unread wire stories are in the priority queue, a lightning
bolt icon appears along with the number of unread stories available (as shown
in previous graphic).
Double-clicking on this section will open the priority queue in a new workspace.
Right-clicking on this section will open the last 10 urgent stories in Alerts History
dialog box.
Also displays broadcast messages and technical warnings when received from
system administrators or the system itself.
Body Lock Appears empty unless the user has locked the body of the story, which is being
edited. When locked, the user’s ID appears next to the Body Lock icon.
Form Lock Appears empty unless the user has locked the story form. When locked, the user’s
ID appears (as shown at left).
Caps Lock Displays CAP when Caps Lock is activated on the keyboard. When not activated
this field appears blank.
Number Lock Displays NUM when the Number Lock is activated on the numerical keypad.
When not activated this field appears blank.
Overwrite Displays OVR when the word processing status is set to overwrite text as a user
types. When set to insert, this field on the status bar appears blank.
Mail/Message Displays an open envelope icon when the user receives new mail. If a new instant
message is received, then the section on the status bar displays an icon that looks
like a white sheet of paper. Both icons blink if the mail or messages are unread.
Status Description
iNEWS Navigation Made Easy
29
iNEWS Navigation Made Easy
The iNEWS system offers numerous ways to navigate through the system, view directories, open
queues, and display stories without scrolling through the entire database.
The various methods include the Directory panel and the Go To menu. The Urgent button on the
Main toolbar enables users to navigate to wires and view urgent stories or news flashes. Users
can also create their own customized toolbars to navigate to specified locations with a single
click of shortcut buttons. For more information, see “Custom Toolbars” on page 50.
Using the Directory Panel
The Directory panel, which is part of the iNEWS workspace, has two tabs. The Directory tab
outlines the contents (or file structure) of your host system’s news database. If you are familiar
with Microsoft Windows, you will be familiar with the tree-like structure of the iNEWS
directory. The Projects tab displays projects and facets in a similar, expandable structure. For
more information on the Projects tab, see “Overview of Projects and Facets” on page 110.
The Directory tab information in the Directory panel is grouped into local systems and
Communities, each with directories (or folders) and queues.
You can use your mouse or keyboard to easily navigate within the Directory panel. Here are
some common navigation keys:
Icon Description
Indicates a local iNEWS system or a remote system in a Community
on the local system. The green light on the server icon appears red if
the system is unavailable.
Indicates a directory or subordinate folders. Each directory can
contain subordinate folders and queues. An exclamation mark in a
blue square appears over the folder icon if the directory is indexed.
Indicates a queue. An exclamation mark in a blue square appears
over the queue icon if the queue is indexed.
Indicates a search queue.
Key Action
Home Moves the cursor to the top of the directory
iNEWS Navigation Made Easy
30
Opening a Directory
Open a directory when you want to work with the queues and stories it contains.
To open a directory:
1. Select the directory you want to open.
2. Do one of the following:
tDouble-click the directory.
tClick the plus (+) sign to the left of the directory you want to open.
tPress the right arrow key.
The directory expands to show you all of the subfolders and queues in it.
nPressing the right arrow key on the keyboard when a queue is selected in the Directory panel will
open the queue. When you open a queue from the Directory panel, the contents of the queue
automatically open in the Queue panel, and the first story in that queue appears in the Story
panel.
Closing a Directory
Close a directory when you are finished working in it or if you want to view other information in
the Directory panel.
To close a directory:
tClick the minus sign (-) to the left of the directory you want to close.
tPress the left arrow key.
The directory collapses and hides all of the subdirectories and queues in it.
Up arrow Moves the cursor up one item in the directory
End Moves the cursor to the bottom of the directory
Down arrow Moves the cursor down one item in the directory
Page Up Scrolls up one screen
Left arrow Closes an expanded directory
Page Down Scrolls down one screen
Right arrow Opens the selected directory or queue
Key Action
iNEWS Navigation Made Easy
31
Using the Go To Menu
The Go To menu allows you to quickly move through the system and access any user-specified
queue via the Destination command. It also provides quick access to the priority queue, which is
where the urgent news wires are located; by using this menu, you can either open the priority
queue to view all urgent wires or view a truncated list (last 10 urgent wire stories) in the Alerts
History dialog box.
nWhen in the Queue panel, you can use the Go To > Time command to navigate to the next story
in the queue based on how old the story is.
To access the priority queue:
tSelect Go To > Priority Queue.
nThe priority queue of urgent wire stories is also available via the Urgent button on the Main
toolbar.
To open the Alerts History dialog box:
tSelect Go To > Alerts History.
Using the Destination Command
The Destination command takes you directly to a specified queue or folder.
To use the Destination command:
1. Select Go To > Destination.
The Go to Queue or Folder dialog box opens.
2. Specify the pathname of the queue or folder you want to open in the Destination text box.
You may not have to type the entire pathname; as you type, the iNEWS system’s
auto-complete feature will check the database and fill in the field as soon as a match is
found.
3. Click OK.
The dialog box will close and the specified queue or directory will open.
Changing Your Password
32
nIf the destination you specify is located in a locked queue, you must enter the correct password to
open the queue.
Changing Your Password
You can change your password at any time. Your password should be alphanumeric and can
contain punctuation marks—such as a period, hyphen, asterisk, question mark, and so forth—but
it cannot contain any spaces. Any attempt to include a space is rejected with a warning that
appears in a dialog box, as shown:
By default, your password must be at least five characters and no more than 12
characters—unless your system administrator specifies other requirements.
To change your password:
1. Select Tools > Options > Change Password.
The Change Password dialog box opens.
2. In the Old Password field, type your current password.
3. In the New password field, type your new password.
4. In the Confirm new field, type your new password again.
5. Click OK.
The next time you log in to iNEWS you will be required to enter your new password.
Logging Out of iNEWS
33
Logging Out of iNEWS
When you finish working with iNEWS, end your session by logging out.
To log out of iNEWS:
1. Do one of the following:
tSelect File > Exit.
tClick the X button in the upper right corner of the main window.
tPress Alt+F4.
nIt is possible for the system administrator to reconfigure the function of Alt+F4 to do something
else other than close the program. By default, this keystroke combination will close the program.
The system automatically saves your work.
A message box might open, telling you that your session will end.
nUsers can modify their preferences to turn off this message box so that it doesn’t appear, in which
case step 2 would no longer be necessary.
2. Click Yes to end the session and exit the iNEWS newsroom computer system.
3The iNEWS Workspace
The iNEWS software is a Windows-based application, which means it uses windows, menus,
and toolbars to manipulate and display information. All iNEWS windows contain several
components, which include: toolbars, the menu and status bars, and workspaces.
The following topics provide more information on the iNEWS workspace:
•Overview of an iNEWS Workspace
•Opening an iNEWS Workspace
-Changing Workspace Color Settings
•Working with Panels
-Changing the Layout of Panels
-Resizing a Panel in the Workspace
-Zooming in on a Panel
-Moving From Panel to Panel in Zoom Mode
-Zooming out of a Panel
-Displaying a Context Menu
•Arranging Multiple Workspaces
-Switching Between Workspaces
•Closing a Workspace
Overview of an iNEWS Workspace
35
Overview of an iNEWS Workspace
The primary workspace is known as the iNEWS workspace, but workspaces for other plug-ins,
such as Avid Deko Select, may also be viewed in the iNEWS window. Users may also have
multiple iNEWS workspaces open simultaneously within the window.
The following image shows a typical iNEWS workspace with its three primary panels identified.
The iNEWS workspace’s panels display various information stored in the iNEWS database. The
three primary panels available in a workspace are:
Panels Description
Directory Displays the directory or file structure of the iNEWS newsroom computer
system on the Directory tab. Use it to navigate through the iNEWS database.
Projects are also displayed in this panel on the Projects tab. By default this panel
appears on the left side of the iNEWS workspace.
Queue Displays a list of the stories in a queue in a spreadsheet format. Stories are
added, deleted, moved, and ordered through this panel. By default this panel
appears on the top right side of the iNEWS workspace.
Opening an iNEWS Workspace
36
A user can choose to view only one primary panel at a time or arrange the panels in one of four
different layouts. The layout options are defined in more detail in “Changing the Layout of
Panels” on page 39.
Opening an iNEWS Workspace
Open a workspace when you want to view an area of the iNEWS database in a specific layout.
Users can open multiple workspaces within a single session of iNEWS.
To open a new workspace, using the default layout:
tDo one of the following:
- Click the New Workspace button on the Main toolbar to open a new workspace without
specifying a queue.
- Press Shift+Ctrl+N.
The workspace will open in the default layout without displaying a specific queue in the
Queue panel or any story in the Story panel. The iNEWS directory will appear in the
Directory panel so the user can then navigate to any folder and queue in the database.
To open a workspace to a specific queue:
1. Do one of the following:
tClick the Open Workspace button on the Main toolbar.
tSelect Window > Open Workspace.
Story Displays the story’s text and any other pertinent information, such as production
cues. By default this panel appears on the bottom right side of the iNEWS
workspace. Of the three main panels that make up the iNEWS workspace, the
Story panel is unique because it may be divided into three sub-panels, which are
called: Story Form, Instruction, and Story Text. Of the three sub-panels, only the
Story Text sub-panel remains visible within the Story panel all of the time. A
user may hide the other two.
If a story is associated with a project or facet, the Story panel becomes tabulated
with two tabs: Story and Project, both of which are displayed side-by-side in this
panel when a user opens the story. The Story tab appears on top by default and
displays the body of the story as usual, including production cues and machine
instructions, if any. Users can click a story’s Project tab to view the projects and
facets with which that story is associated, along with related stories, if any. For
more information, see “Associating Stories with Projects or Facets” on
page 117.
Panels Description
Opening an iNEWS Workspace
37
tPress Shift+Ctrl+O.
The Open Workspace dialog box opens.
2. Enter the directory path of the queue you want to open.
3. Click a layout to open the workspace with that layout.
Changing Workspace Color Settings
You can change the color of the text and highlighting as it is displayed in iNEWS. Any changes
you make affect only your user account and will follow your login.
To change workspace color settings:
1. Select Tools > Options > Colors.
The Color Rules dialog box opens.
Opening an iNEWS Workspace
38
2. Select a color rule from the Rule list.
The Test(s) and Affects fields change with your selection, and a sample of the rule you
selected appears in the Sample field.
3. Click Text Color to change the text color, or click Back Color to change the highlight color.
The Color dialog box opens.
4. Select a color and click OK.
Working with Panels
39
The Sample field in the Color Rules dialog box displays the color you selected.
5. Click Bold, Italic, or Underline if you want to apply that attribute to the text.
6. Do one of the following:
tClick Apply to make this change and continue making color changes.
tClick OK to make this change and close the dialog box.
Working with Panels
The workspace provides iNEWS users the chance to arrange its panels in a variety of ways to
best suit the needs of the user. Panel sizes can be modified, the layout altered, or users can zoom
in on a single panel.
Changing the Layout of Panels
The iNEWS system gives you several ways to view your workspace layout. You can change the
layout at any time. The layout you choose remains until you log out of the system.
There are four possible layout options:
Option Icon Description
#1 The default layout provides the Directory panel on the left, the Queue panel
on the top right, and the Story panel on the bottom right side of the iNEWS
workspace.
#2 The second option positions the panels in a 3-wide, vertical split with the
Directory panel on the left, the Queue panel in the middle, and the Story
panel on the right.
#3 The third option provides a two-panel simultaneous view, with a vertical
split. In this layout, the Story panel remains on screen on the right side of
the workspace. The user can toggle between viewing the other two panels
(Directory and Queue panels) on the left side of the workspace by selecting
that side and pressing Alt+Right or Left arrow.
#4 The fourth option provides a two-panel simultaneous view with a
horizontal split. In this layout, the Story panel remains on screen at the
bottom of the workspace. The user can toggle between viewing the other
two panels (Directory and Queue panels) on the top half of the workspace
by selecting that side and pressing Alt+Right or Left arrow.
Working with Panels
40
To change the layout of panels in an open workspace:
1. Select View > Layout or press Shift-Ctrl+L.
The Select Workspace Layout dialog box opens.
2. Click the workspace layout you want. The workspace is changed to the layout you selected.
nThe first four buttons on the left of the Layout toolbar (shown below) can also be used to change
the layout of panels within the workspace.
The other three buttons pertain to arranging multiple workspaces. See “Arranging Multiple
Workspaces” on page 42 for more information.
Resizing a Panel in the Workspace
Resize a workspace panel when you need to view more of one panel and less of another.
To resize a workspace panel:
1. Place your cursor along border of the panel you want to resize.
As you move your cursor over the border, the cursor changes from a pointer to a splitter bar.
2. When the splitter bar is active, click the border and move it to resize the panels.
3. Release the button at the new position.
The workspace panel is resized until the next time you resize the panels.
Zooming in on a Panel
You might want to zoom in on a panel when you want to concentrate on information in a
particular panel. When you zoom in on a panel, it occupies the entire workspace and hides the
other panels.
Working with Panels
41
To zoom in on a panel:
1. Click on the panel you want to zoom in on.
2. Do one of the following:
tSelect View > Zoom.
tPress Alt+Z.
The panel you chose now occupies the workspace.
nYou can press Alt+Z again to toggle back to the original multi-panel view.
Moving From Panel to Panel in Zoom Mode
You can move from one panel to another in zoom mode. This is helpful if you want to view
detailed information for each panel.
To move from panel to panel in zoom mode:
1. Zoom in on a panel.
2. Do one of the following:
tTo move left, press Alt+Left arrow.
tTo move right, press Alt+Right arrow.
tTo move from the story body to the story form, press Alt+Up arrow.
The pattern for navigating while in zoom mode is:
nNavigation between the three main panels while in zoom mode does not loop. In other words,
pressing Alt+Right arrow while zoomed in to the Story panel will not move to the Directory
panel. If you are zoomed in to the Story panel and want to view the Directory panel, press the
Alt+Left arrow keystroke combination twice.
Zooming out of a Panel
When you want to return to a normal two- or three-panel view of the workspace, you can zoom
out of a panel.
To zoom out of a panel:
tSelect View > Zoom.
tPress Alt+Z.
Arranging Multiple Workspaces
42
nYou can press Alt+Z again to toggle back to the single-panel view.
Displaying a Context Menu
A context menu contains frequently used commands, making those commands readily accessible
in the panel in which you work. The command options available will vary depending on what
panel the mouse pointer is in when you right click.
To display a context menu:
tRight-click on the panel in which you want to work, and then select a command from the
context menu.
n In the Directory panel, when you display the context menu, the options will reflect the location
of your cursor. For example, when you select a queue icon, the Properties menu option will apply
to that queue. If a folder icon is selected, the Properties menu option will apply to the directory
and its contents.
Arranging Multiple Workspaces
In iNEWS, you can arrange many workspaces in the main window. This allows you to work on
several stories at once with the workspace layout you like best.
To arrange multiple workspaces:
tDo one of the following:
- Select Window > Auto Arrange > option (either Off, Horizontally, or Vertically).
- Select one of the three arrangement buttons on the right of the Layout toolbar, shown
below:
The open workspaces are arranged according to the arrangement choice you made.
Switching Between Workspaces
While the iNEWS Workstation allows you to open up several workspaces at once, to work in a
particular workspace, that workspace must be active. A workspace is active when its title bar is a
different color from the other workspaces.
To switch between workspaces:
tClick on any part of the workspace.
Closing a Workspace
43
tPress Ctrl+Tab.
Closing a Workspace
You can close any workspace in the main window without exiting iNEWS.
To close a workspace:
1. In the main window, click the workspace you want to close. Ensure that its title bar is
highlighted. Usually, it will appear blue when active.
2. Do one of the following:
tClick the X button in the upper right corner of the workspace you want to close.
tSelect Window > Close.
The workspace closes, with any changes saved automatically. Any other open workspaces
will remain open in the main window.
nBy default, pressing Ctrl+F4 will close the active workspace, unless the system administrator
has reconfigured the Ctrl+F4 keystroke combination to do something else.
To close all workspaces simultaneously:
1. Do one of the following:
tSelect Window > Close All.
tPress Alt+W, then type L.
Working with Multiple Monitors
Users, such as news producers, might want to run iNEWS at workstations with multiple
monitors. Avid iNEWS does support this option; however, there are some things one must keep
in mind if running iNEWS client software on a dual monitor workstation.
• If the application is maximized at close, it will be maximized on the primary monitor when it
is reopened, regardless of which monitor it was on when closed.
• Moving a user from a dual monitor workstation to a single monitor computer, such as an
undocked laptop, could result in the application opening to a screen that no longer exists.
To move iNEWS to single available screen:
1. Right click on iNEWS in the Windows taskbar.
2. Select Move.
Working with Multiple Monitors
44
3. Press on of the Arrow keys on the keyboard; this will lock the application’s window to the
mouse pointer.
4. Use mouse to position mouse pointer onto the screen and the iNEWS main window will
move with it.
4Toolbars
In iNEWS, the standard toolbars allow you to easily access many of the same options you’ll find
in the menu. You can also create your own custom toolbars and shortcut buttons, utilizing
macros, to help speed up your productivity.
The following topics provide more information on toolbars:
•Standard Toolbars
-Displaying or Hiding a Toolbar
-Moving a Toolbar
•Custom Toolbars
-Creating a Custom Toolbar
-Modifying a Custom Toolbar
•Shortcut Button Images
-Creating a Shortcut Button
Standard Toolbars
46
Standard Toolbars
The iNEWS system provides ten standard toolbars with which you can access many of the same
options you’ll find in the menus; however, some buttons on toolbars are distinct from menu
commands.
Toolbars make it easy for you to quickly perform a function. By dragging and dropping a toolbar,
you can place it anywhere in the workspace to suit your needs. You can also choose to remove
toolbars that you don’t need to conserve screen space. By positioning the mouse pointer over any
button on a toolbar, you can view a tooltip that briefly describes the function of each button.
The standard toolbars cannot be altered, but they can be hidden or moved within the iNEWS
Workspace. Each standard toolbar is described in the following table:
Toolbar Description
Browse Lets you move easily among stories. Options include: First, Previous, Next, and Last.
Clock Displays the workstation clock time.
Edit Gives you quick access to editing tasks, such as: Cut, Copy, and Paste.
Find Searches queues and story panels for text you specify.
Format Lets you add styles and colors to text. Options include: Font, Bold, Italic, Underline,
Normal, Presenter Instruction, Closed Caption, and Machine Control Instructions.
Standard Toolbars
47
Displaying or Hiding a Toolbar
You can display or hide any toolbar to help manage your work.
To display a toolbar:
1. Select View > Toolbars.
The Toolbars dialog box opens.
Layout Lets you change the workspace layout and the arrangement of the window.
Main Lets you perform standard iNEWS tasks. Options include: Create a new workspace,
Open an existing workspace, Create a new story, Edit lock/unlock, Check spelling, Save
a story, and Print to a local printer. Additionally, the Main toolbar provides buttons for
viewing priority wires stories, such as bulletins, accessing your mail and messages, and
opening a Web browser within iNEWS. Icons on some buttons will blink when new,
unread data is received, such as urgent wires, mail, or messages.
Messages Lets you view and send instant messages between you and other iNEWS users.
Navigation Lets you navigate around the workspace. The Up and Down Arrow buttons move you
through the panels of the workspace and back again. The Right and Left Arrow buttons
may be used to navigate back and forth between previously viewed queues within the
current session.
Timing Lets you view—from left to right—the item countdown, segment countdown, and
over/under times in a rundown. The show timing clocks are blank (as shown) when
show timing is off.
Toolbar Description
Standard Toolbars
48
The toolbars that are already displayed have a checked box next to the toolbar name.
nSearch Results, although listed in the Toolbars dialog box, is not a toolbar. It is a special pane
that, like toolbars, can be displayed or hidden within the iNEWS window. For more information,
see “Search Results Pane” on page 191.
2. Click a toolbar check box to display that toolbar.
3. Click Close.
The toolbar you selected appears in the toolbar area of the main window.
To hide a toolbar:
1. Select View > Toolbars.
The Toolbars dialog box opens.
Standard Toolbars
49
The toolbars that are already displayed have a checked box next to the toolbar name.
2. Click the box next to the toolbar you want to hide.
When the box is blank, that toolbar will not be displayed.
3. Click Close.
The toolbar you deselected no longer appears in the toolbar area.
nYou can right-click anywhere in the toolbar area at the top of the main window to access a
context menu with a list of toolbars and a customize option. Selecting the customize option will
open the Toolbars dialog box, allowing you to customize the display of toolbars or create new
custom ones.
Moving a Toolbar
You can arrange the toolbar section of iNEWS to meet your needs. In addition to displaying and
hiding toolbars, you can also rearrange the order of the toolbars to appear in any order at the top
or on the side of the workspace. You can only move toolbars when they are displayed in the
workspace.
To move a toolbar:
1. Click anywhere just outside of the buttons in the toolbar you want to move.
2. Drag the toolbar and drop it in its new location.
Your new toolbar arrangement will be displayed until the next time you rearrange the
toolbars.
Custom Toolbars
50
Custom Toolbars
A custom toolbar helps you work more effectively. The buttons you create will take you to
specific places in the database. Instead of navigating through the directory panel, you can go to a
queue with a single click of a button.
When adding or modifying a shortcut button on a custom toolbar, you will define the:
• Button name
• Queue directory path
• Tooltip description for the button
• Button image
You can also delete a shortcut button when it is no longer useful.
Creating a Custom Toolbar
Create a custom toolbar for those tasks that you need to perform or destinations you need to
access often in iNEWS.
To create a custom toolbar:
1. SelectView > Toolbars.
The Toolbars dialog box opens, showing standard system toolbars. Any custom toolbars you
create will appear at the end of the list.
2. Click New to add a custom toolbar name to the list.
Custom Toolbars
51
The New Toolbar dialog box opens.
3. Type the name you want to assign to the toolbar you are creating.
4. Click OK.
The Customize Toolbar dialog box opens.
5. You can now create shortcut buttons for your toolbar.
For more information, see “Creating a Shortcut Button” on page 54.
6. Click OK to return to the Toolbars dialog box.
7. If it is not already checked, click the check box to the left of the toolbar you just created.
8. Click Close to close the Toolbars dialog box and return to the main window.
The toolbar you created appears at the top of the Directory panel. The following image is an
example of a custom toolbar displayed horizontally. Custom toolbars can be positioned
within the workspace vertically too.
Custom Toolbars
52
9. Click the title bar of the new toolbar and drag it to the toolbar area of the iNEWS
Workspace.
Modifying a Custom Toolbar
If you have the proper security access, you can make modifications to a custom toolbar to fit
your needs. For instance, you can change the order in which the buttons appear in a custom
toolbar, or you can delete a button that you never use. See your system administrator to find out
if you are able to modify custom toolbars.
To modify a custom toolbar:
1. Select View > Toolbars.
The Toolbars dialog box opens.
2. Click the check box to the left of the customized toolbar you want to modify.
You cannot modify standard system toolbars; therefore, the Customize and Delete buttons
are only enabled when you select a customizable toolbar.
3. Click Customize.
The Customize Toolbar dialog box opens.
Custom Toolbars
53
4. In the Customize Toolbar dialog box, you can move, modify, add, or delete buttons from the
toolbar, and specify where to show text labels for toolbar buttons. Select the option you want
to perform.
5. If you modify or add a button, complete the Custom Toolbar Button dialog box and click OK
twice to return to the Toolbars dialog box.
If you selected any other option, click OK to return to the Toolbars dialog box.
6. If it is not already selected, click the toolbar you just modified to have it appear in the main
window.
7. Click Close.
The toolbar appears with the modifications you made to it. The following image is an
example of a custom toolbar displayed horizontally. Custom toolbars can be positioned
within the workspace vertically too.
nIt is strongly recommended that you log out after making any toolbar modifications so the
changes to custom toolbars during the current session are permanently saved into the system.
Should the workstation become disconnected without you properly logging off, those alterations
would be lost, forcing you to have to repeat the modifications.
Custom Toolbars
54
Creating a Shortcut Button
Shortcut buttons can be created on any custom toolbar in iNEWS. Customization is not
permitted on the standard toolbars.
These buttons can be used to shorten tasks, such as initiate macros, opening sessions, or
navigating to specific locations in the database. The procedure in this section covers the button
creation for all possible options. For information on an alternative procedure for creating a
“navigation shortcut button”, see “Creating a Navigation Shortcut Button” on page 119.
nIf you just created the toolbar, and the Toolbars dialog box is already open, you can skip steps 1
and 2, and begin with step 3.
To create a shortcut button:
1. Select View > Toolbars, or right-click on any customizable iNEWS toolbar.
The Toolbars dialog box opens.
2. Click the check box next to the customizable toolbar you want to work with.
3. Click Customize.
The Customize Toolbar opens.
Custom Toolbars
55
4. Select Text Labels if you want your customized shortcut buttons to have text titles.
nAfter selecting the Text Labels check box, you can modify the width of the shortcut buttons, such
as changing the size of the default width of 16 pixels to a larger size of 43 pixels.
5. Click Add.
The Customize Toolbar Button dialog box opens.
Custom Toolbars
56
6. In the Name field, enter a button name.
nThe name you type here will appear on the button if you select the Text Labels check box in the
Customize Toolbar dialog box.
7. In the Tooltip Text field, enter a description for the button.
This description appears on-screen when the mouse pointer rests on the button.
8. In the Action section, click one of the following radio buttons to select it:
Button Action
Navigate to: Enter the directory path of the queue you want the button to open. You can
also click the queue in the Directory panel and drag it into this field.
For more information on creating this button for navigation to projects or
facets, see “Creating a Navigation Shortcut Button” on page 119.
Custom Toolbars
57
nThe information in Options is dependent on data supplied in the Command Line. For instance,
you cannot type notepad.exe, which is the Notepad program, in the Command Line and then type
the name of a DOC file, such as script.doc, in Options because Notepad cannot open Word DOC
files. (Notepad can be used to open TXT files and view the source of HTML files.)
9. In the Image field, click one of the following radio buttons to select it:
10. Click OK.
The new button appears in the Current Buttons list of the Configure Shortcut Bar dialog box.
11. Click OK again.
The Toolbars dialog box opens.
12. Click the check box next to the new toolbar.
The new toolbar opens in the main window.
13. Click Close to return to the main window.
Shortcut Button Images
Custom toolbars have shortcut buttons that, like standard toolbar buttons, require some type of
image or icon used to represent the button’s purpose. When creating a shortcut button, you can
select an image that will appear on the button from the standard iNEWS list, or you can import
an image. The same image can be used on several buttons.
Session: Select the session you want the button to open.
Command Line: Type the keyboard shortcut or name for the command or program you want
the button to open. For instance:
iexplore.exe
.
Options: Type an additional Web address or filename to open, such as
www.avid.com
.
Macro: Type the macro commands you want the button to perform. For more
information on writing macros, see “Creating a Macro” on page 172.
Button Action
Button Action
Predefined List: Select an image from the list provided in the Customize Toolbar Button
dialog box.
User defined: Browse through directories to find a bitmap image of your own. See
“Shortcut Button Images” on page 57 for more information about these
images.
Custom Toolbars
58
If you choose to import your own image, the image must meet the following requirements:
• File format is Device Independent Bitmap (DIB)
• Bitmap is 16 pixels wide by 15 pixels high
• No more than 8 bits per pixel, uncompressed
• Background pixels must have the RGB value of (192, 176, 192)
nThe bitmap images will not be visible to multiple users at multiple workstations unless the
bitmaps are loaded in the same place on every workstation or in a shared network directory.
5Working with Queues
A queue is an area of the database that contains related stories, such as wire stories or a show
rundown of scripts. The name assigned to a queue should identify its contents. Whatever a
queue’s contents, the detailed information of each story is visible only in the Story panel. Use the
Queue panel to manage stories in a queue, such as the order, and so forth.
nA special type of queue known as search queues can be created to store pre-defined queries of
indexed queues. For information on this type of queue, see “Search Queues” on page 193.
The following topics provide more information about queues:
•Changing Forms for Viewing Queues
•Changing the Width of a Queue Form Field
•Easy Locking a Queue
•Key Locking a Queue
•Moving a Queue
•Opening a Queue
•Refreshing a Queue
•Searching for Text in a Queue
•Specifying a Destination Queue
•Unlocking a Queue
•Using Abstract Display in Queue
•Using Currency Total
•Viewing Queue Properties
Changing Forms for Viewing Queues
60
Changing Forms for Viewing Queues
Anytime a user opens a queue, it is displayed using its default queue form. The system
administrator sets up the default. A user can choose to display a queue’s contents in the Queue
panel using a different form.
When a user has changed forms for a queue, they can return to the default form by exiting the
queue and reopening it.
nYou can only change forms for a queue when your cursor is in the Queue panel.
To change the form you use to view a queue’s contents:
1. Select View > Use Forms > Forms.
2. Select the form you want to use.
3. Click OK.
To return to the default form:
tSelect View > Use Forms > Normal.
Changing the Width of a Queue Form Field
Occasionally, you might need to change the width of a form field in the Queue panel to view all
the information in a column. This change will last only as long as you are in the queue, and
cannot be saved or viewed by other users. Only your system administrator can make permanent
changes to forms.
To change the width of a queue form field:
1. Open the queue you want to change.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the field you want to widen or narrow and click it.
3. Move the cursor to the edge of the form field. When the cursor changes to a cross, click and
drag the column until it is as wide or narrow as you want it.
Easy Locking a Queue
Easy lock a queue when you want to limit other people’s access to a queue while you are
working in it. Easy lock limits access to your user name. This means that only someone signed
on with your user ID can open the queue after it has been easy locked. Remember, though, that
your system administrator can access your locked queue.
Key Locking a Queue
61
To easy lock a queue:
1. Open the queue you want to lock.
For more information, see “Opening a Queue” on page 62.
2. Select Tools > Lock Queue.
The User Lock Queue dialog box opens.
3. Click the Easy Lock check box.
4. Click Lock.
The queue you selected is now locked, and only you can open it.
Key Locking a Queue
Key lock a queue when you want to limit other people’s access to a queue while you are working
in it. Unlike easy locking a queue, however, anyone who knows the "key" can open the queue
you key locked.
nYour system administrator can access any key-locked queue at any time.
To key lock a queue:
1. Open the queue you want to lock.
For more information, see “Opening a Queue” on page 62.
2. Select Tools > Lock Queue.
The User Lock Queue dialog box opens.
Moving a Queue
62
3. Create a "key" by entering a password between 1 and 12 characters.
The key can contain numbers, letters, and some punctuation marks. As you enter the key,
asterisks replace the text you are typing. This is to secure your key from others.
4. Click Lock.
The Confirm Key dialog opens.
5. Re-enter your key to confirm the code.
The queue you selected is now locked, and can only be opened by individuals who know the
key.
Moving a Queue
When you move a queue, you remove its contents, such as stories, from their original directory
and add them to the destination directory. The queue itself is not moved. Any queue that is
locked or requires write-permission will be copied rather than moved.
To move a queue:
1. Click the queue you want to move.
2. Press and hold the Shift key, and drag the queue to the destination directory.
The queue’s contents are moved to the destination directory.
Opening a Queue
Queues are located within directories in the Directory panel. Open a queue when you want to
work with the stories in it.
Refreshing a Queue
63
In iNEWS, you can open a queue in two ways:
• When you open a queue from the Directory panel, you must first open directories and
subdirectories where the queue resides.
• When you open a queue using the Go To menu, you type the path to the queue you want to
open rather than clicking in the Directory panel until you locate the queue.
To open a queue from the Directory panel:
1. In the Directory panel, double-click the directory containing the queue you want to open, or
click the plus (+) sign next to the directory to expand it.
A list of queues, and possibly subdirectories, appears.
2. Do one of the following:
tIf the queue resides in a subdirectory, first double-click the subdirectory to expand it and
then double-click the queue to open it.
tIf the queue resides in the directory you just opened, double-click the queue to open it.
To open a queue using the Go To menu:
1. Select Go To > Destination.
The Goto Queue or Folder dialog box opens.
2. In the Destination drop-down list, click the queue you want to open.
3. Click OK.
The queue and all the stories within it appear.
Refreshing a Queue
While you are working in a queue, other users may also be adding, deleting, renaming or
rearranging stories within the same queue. To see any changes that have been made to a queue by
others, you will need to refresh the queue periodically to update the information in it.
To refresh a queue:
tChoose Refresh from the View menu (or press F5).
Searching for Text in a Queue
64
nPressing the up arrow key when the cursor is at the top of a non-refresh queue will refresh the
queue.
The queue is updated and displays any changes that have been made since you opened the
queue.
Searching for Text in a Queue
To search for text in a queue:
1. Open the queue you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Select Edit > Find (or press Ctrl+F).
The Find dialog box opens.
3. In the Next Story Containing the Text field, enter the text you want to search for.
4. In the Search only in section, click a radio button to limit the parameters of your search.
5. Click Find.
The selection box moves to the first occurrence of the search text and highlights the text.
Specifying a Destination Queue
You can quickly move between queues by using the Go To option.
Unlocking a Queue
65
To specify a destination queue:
1. Select Go To > Destination.
The Go To Queue or Folder dialog box opens.
2. Select a path from the Destination list, or type the path of the queue you want to open.
Use periods to separate the directory names (for example: "show.6p.rundown"). If typing the
name, the system will automatically complete the directory or queue name as soon as it
detects a match. These destinations will be held in memory during the current session and
can be selected again by clicking the drop-down arrow. The destinations are cleared from
memory when the user logs out.
3. Click OK.
Unlocking a Queue
Unlock a queue when you no longer want to prevent another user from accessing the queue.
To unlock a queue:
1. Open the directory containing the queue you want to unlock.
2. In the Directory panel, click the locked queue.
3. Select Tools > Unlock Queue.
The User Unlock Queue dialog box opens.
4. Do one of the following:
tIf you key locked the queue, enter the key in the Key field.
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66
tIf you easy locked the queue, click the Easy Lock box.
5. Click Unlock.
Using Abstract Display in Queue
The Abstract Display in Queue feature gives you the ability to display a selected number of lines
of story body for each story in the queue view.
To enable abstract display in queue:
1. Select Tools > Options > Preferences.
2. Click on the Layout tab.
3. Click in the Preview Lines - Use Default check box.
4. Click OK.
5. To check the number of preview lines defined, right-click in the queue and select Queue
Properties to bring up the Queue Properties dialog and click on the User Interface tab.
Preview Lines shows the number of lines defined.
6. Select View > Story Preview to temporarily change the number of preview lines.
If you leave the queue you are on and return to it, the preview lines setting returns to the
default.
The Story Preview dialog opens.
7. Click in the Lines to preview text box and type a new number.
8. Click OK to register your change.
If you click on the Default button the queue’s Property default will be selected.
Using Currency Total
Currency total allows you to click on individual cells or full columns in the Queue panel and
total these items.
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67
To use currency total:
1. Click on the cells you want to total in the Queue panel (use the Ctrl key to select several
rows or columns simultaneously).
2. Right-click in the Queue panel, and select Total to Clipboard.
The total= appears in a tooltip with the sum of the values in the selected cells or columns.
The total of the cells or columns selected is copied to the clipboard.
nCells can contain currency or decimal numbers but should not be used with date or time values.
Viewing Queue Properties
You can view queue properties that are both administrator-controlled—such as sort
characteristics and printing capabilities—and user-controlled, such as production lock.
nYou do not need to open a queue to view its properties. Right-click on any queue in the Directory
panel and select Properties from the pop-up menu. The Queue Properties dialog box appears.
For information on altering queue properties, see the iNEWS Newsroom Computer System
Operations Manual.
To view queue properties from the Queue panel:
1. Open the queue whose properties you want to view.
For more information, see “Opening a Queue” on page 62.
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68
2. Do one of the following:
tRight-click in the Queue panel and select Properties.
tSelect Edit > Properties (or press Alt+Enter).
The Queue Properties dialog box opens.
You can view information about queue forms, locks, sorting, and other properties associated
with the queue. These properties are described in more detail in the Avid iNEWS Setup and
Configuration Guide.
nIf viewing properties for search queues, only two tabs appear: Forms and Groups. The others do
not apply to search queues.
3. Click Close when you are finished viewing the queue properties.
6Working with Wires
The iNEWS system lets journalists monitor news wires from workstations and easily transition
that information into stories for broadcast.
The following topics provide more information on wires in the iNEWS system:
•Viewing Priority Wire Stories
•Viewing the Ten Most Recent Priority Wires
Viewing Priority Wire Stories
70
Viewing Priority Wire Stories
Priority wire stories include bulletins, urgents, and flashes. They are incoming wire stories coded
as high priority by a wire service and placed in the priority queue. Each alert is color-coded
depending on whether it is a bulletin, urgent, or flash. The color is determined by your system
administrator.
When priority wire stories arrive, you are notified by an audio signal—usually a beep—and a
flashing Urgent icon. This icon looks like a yellow lightning bolt with an arrow tip. You can see
this icon in two locations of the user interface: on the Bulletin button in the Main toolbar or on
the status bar at bottom right of the iNEWS window. In the status bar, the number of priority wire
stories are also provided next to the Urgent icon.
For more information about what appears on the status bar, see “Status Bar” on page 26.
You can open the priority queue to view the stories at any time.
To open a priority wire story:
1. Do one of the following:
tClick the Bulletin button in the Main toolbar.
tClick the Urgent icon in the status bar.
tSelect Go To > Priority Queue, or press F7.
A new workspace containing the priority queue opens, displaying a list of wire stories.
2. Double-click which wire story you want to view.
Viewing the Ten Most Recent Priority Wires
Use Alert History when you want to know immediately what the ten most recent priority wire
stories are.
To view the ten most recent priority wires:
1. Select Go To > Alerts History, or press Shift+F7.
The Alerts History dialog box opens with a list of the ten most recent priority wires.
Viewing the Ten Most Recent Priority Wires
71
2. Do one of the following:
tSelect a wire story and click Open.
tDouble-click a wire story to display it in your workspace.
7Stories - Creation and Modification
You can create and edit stories from within a queue. When you create new stories, you can save
them to the iNEWS Server for future review by you or others. The basics of editing stories
includes: creating a story, opening existing stories, navigating through stories, and editing text in
stories. In iNEWS, stories are created and edited in the Story panel and its three sub-panels.
The following topics provide more information about the creation and modification of stories:
•Understanding the Story Panel
-Displaying Story Form Sub-Panel
-Displaying Instruction Sub-Panel
-Navigating the Story Panel
-Changing Tab Settings for Story Text Sub-panel
•Creating a New Story
•Opening a Story
•Changing Case of Text in Stories
•Formatting Text
•Searching for Text in a Story
•Replacing Text in a Story
•Using iNEWS Scratchpad
-Pasting Text from the iNEWS Scratchpad
-Erasing the iNEWS Scratchpad
•Inserting a Time Stamp
•Adding Page Breaks to a Story
•Spell-Checking a Story
•Saving a Story
Understanding the Story Panel
73
Understanding the Story Panel
The Story panel is the area of the workspace where you write and edit stories. Stories are either
scripted or unscripted. Unscripted stories do not contain production cues or machine control
instructions. A scripted story is a production version of the story that contains instructions for
broadcasting.
The Story panel can be divided into as many as three sub-panels, which display the various
information that is found within scripted and unscripted stories:
• Story Form - located across the top of the Story panel
• Story Text - located on the bottom (right side) of the Story panel.
• Instruction - located on the bottom (left side) of the Story panel.
The Story Text sub-panel is the only one that is always visible. Displaying either of the other two
is optional.
Sub-panel Description
Story Form The Story Form sub-panel contains fields for data that can also
appear in the rundown’s Queue panel, such as a script’s slug or story
title, Video ID, status, etc.
The system manager defines the content and layout of the form
fields, which can be text fields or drop-down lists of predefined
options. Some fields may also be read only. Although you can
change the appearance of some fields during a session, you cannot
save these changes.
Understanding the Story Panel
74
Displaying Story Form Sub-Panel
The Story Form sub-panel is typically visible for both scripted and unscripted stories; however,
you can hide it to conserve space.
To hide the Story Form sub-panel:
tSelect Story > Hide Form Area.
tRight click in the Story Form sub-panel and select Hide Form Area.
To show a hidden Story Form sub-panel:
tSelect Story > Show Form Area.
Displaying Instruction Sub-Panel
The Instruction sub-panel, which appears to the left of the Story Text sub-panel when displayed,
is typically hidden for unscripted stories and is only pertinent when writing or editing scripts that
contain production cues and machine control instructions. You can display it at any time,
regardless of whether the story contains such instructions, or hide it to conserve space.
To hide the Instruction sub-panel:
tRight click in the Instruction or Story Text sub-panels and select Hide Production Cues.
To show a hidden Instruction sub-panel:
tRight click in the Story Text sub-panel and select Show Production Cues.
nThe Instruction sub-panel will automatically appear whenever you add a production cue marker
to a story.
Navigating the Story Panel
Various keystroke combinations are available for navigating within the Story panel.
Story Text The Story Text sub-panel contains the text or script of the story and is
the only part that is always displayed as part of the Story panel. This
area is blank when you create a new story. As you type, the text
automatically wraps to the next line and scrolls down to keep the
current line visible on the screen.
Instruction The Instruction sub-panel contains production cues or machine
control data for still store, video, and character generator devices.
These instructions appear for scripted stories only.
Sub-panel Description
Understanding the Story Panel
75
To scroll through a story’s text:
tPress Ctrl+Up Arrow
tPress Ctrl+Down Arrow
nIf your computer’s mouse has a scroll wheel, you can roll the wheel towards you to scroll down
and away from you to scroll up. If you want the cursor to move, use the Up and Down Arrow keys
To navigate to the first or last production cue, ensure the cursor is in the Instruction
sub-panel, then:
tPress Ctrl+Page Up to go to the first production cue in a script.
tPress Ctrl+Page Down to go to the last production cue in a script.
To navigate through the production cues, ensure the cursor is positioned within a
production cue, then:
tPress Tab to go to the next production cue.
tPress Shift+Tab to go to the previous production cue.
Changing Tab Settings for Story Text Sub-panel
Tab stops are the measurement by which the cursor will indent on a line when the user presses
the Tab key. Indentation settings determine left and right margins for text in the Story Text
sub-panel, as well as any indentation for first line of paragraphs.
The Tabs option allows a user to change tab stop and indentation settings for their Story Text
sub-panel. After these are set, they are part of that user’s preferences.
To change settings for tab stops:
1. Select Format > Tabs.
The Tabs and Indentation dialog box opens.
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76
nThe Tabs option will only appear enabled in the Format menu when there is a story open in the
Story panel and your cursor is located in the Story Text sub-panel.
2. In the Tab stops section, type the length that a tab should indent, such as
0.5”
.
3. Click Set.
4. Click OK.
To change settings for indentations:
1. Select Format > Tabs.
The Tabs and Indentation dialog box opens.
2. In the Indentation section, type the length you want for margins or indentation in the
appropriate field, such as
0.5”
for the first line of each paragraph.
3. Click OK.
Creating a New Story
In addition to opening existing stories, you can create new stories in a queue.
To create a story:
1. Open the queue in which you want to create a story.
2. Position your cursor in the queue below where you want the new story created.
3. Do one of the following:
tSelect File > New Story.
tPress Ctrl+N.
tPress the Insert key.
A new queue entry appears in the Queue panel as a blank row, and a blank story appears in
the Story panel.
4. In the Slug column of the Queue panel, enter the new story’s title.
5. Enter any other important information in the remaining columns for the new story.
6. In the Story panel, enter the story’s text.
nAvid iNEWS supports the use of hyperlinks in the story body. Links can be in the form of http://
or www. E-mail addresses are also recognized. A user preference is available, defining whether
clicked links will open into an Internet Explorer workspace within the iNEWS application or into
the user‘s default browser outside of the iNEWS application.
Opening a Story
77
Creating Story Links
When the cursor is on a line in the Queue panel or in the Story Text sub-panel, the “Copy story
link to clipboard” option is available in both the context menu and Story menu. When this option
is selected, it creates a story link on the user’s clipboard, which can be pasted into another story.
You may also press Shift+Ctrl+K to create a link.
Story links appear as:
inews://<server>/<path>/<story>
. Clicking the link will create a
new workspace displaying the linked story.
Opening a Story
In iNEWS, you can open any unlocked stories in a queue. Open a story when you want to view,
edit, or delete information in the story.
To open a story:
1. Open the queue containing the story you want to open.
For more information, see “Opening a Queue” on page 62.
A list of stories appears in the Queue panel.
2. Click a story to open it in the Story panel.
nIf your have zoomed in to the Queue panel, you can open a story by double-clicking on the
selector button to left of the story you want to open.
Changing Case of Text in Stories
There are four case formats for text within a story:
Format Description
Upper case Changes case so all letters are capitalized.
Lower case Changes case so all letters are lower case.
Title case Changes case so the first letter of each word is capitalized. This can be useful for
character generator (CG) data, since many stations type their CGs in title-case
format.
Sentence case Changes case so the first letter of the first word at the beginning of each sentence
is capitalized.
Formatting Text
78
To capitalize all letters of a selected portion of text, do the following:
1. Highlight the text you want to change.
2. Do one of the following:
tSelect Format > Case > UPPER CASE.
tPress Alt+O, then S, then U.
To lower case all letters of a selected portion of text, do the following:
1. Highlight the text you want to change.
2. Do one of the following:
tSelect Format > Case > lower case.
tPress Alt+O, then S, then L.
To title case all letters of a selected portion of text, do the following:
1. Highlight the text you want to change.
2. Do one of the following:
tSelect Format > Case > Title Case.
tPress Alt+O, then S, then T.
To sentence case all letters of a selected portion of text, do the following:
1. Highlight the text you want to change.
2. Do one of the following:
tSelect Format > Case > Sentence Case.
tPress Alt+O, then S, then S.
Formatting Text
You can format text in a story when you want to give it characteristics different from the rest of
the text. For instance, use different formats to indicate script directions, instructions for the crew,
or information for news presenters.
You format options are described in the following table:
Format Keystroke Description
Select Typeface Selecting a different typeface is a user customization that only
applies to your workstation. Selecting a different typeface has no
effect on printing.
Searching for Text in a Story
79
To format text:
1. Open the queue that contains the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. In the Story panel, highlight the text you want to format.
4. Do one of the following:
tClick on the appropriate formatting button located in the Format toolbar, if displayed.
tSelect Format, and then select the format you want to apply to the text.
nIf you find that text placed in tables runs together and doesn’t display properly, select a
non-proportional typeface, such as Courier or Arial Monospaced, for viewing the story.
Searching for Text in a Story
Use the Find command to find individual occurrences of text within a story (for example, to find
all occurrences of the misspelled word seperate and change them to separate).
To search for text in a story:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it and then click in the Story panel.
3. Select Edit > Find (or press Ctrl+F).
The text Find dialog box opens.
Boldface Ctrl+B Displays and prints bold text.
Italic Ctrl+I Displays and prints italic text.
Underline Ctrl+U Displays and prints underlined text.
Normal Ctrl+Alt+N Displays and prints normal text.
Presenter Ctrl+Alt+P Identifies instructions for the news presenters. Presenter text can
appear on the teleprompter, but it does not get timed or go to
closed captioning.
Closed
Captioning
Ctrl+Alt+C Identifies text that can be used for closed captioning.
Format Keystroke Description
Replacing Text in a Story
80
4. In the Find what field, enter the text you want to search for.
5. If you want the search to find text that exactly matches the word(s) you entered, click the
Match whole word only check box.
6. If you want the search to find only words that match the case you designated, click the
Match case check box.
7. Click Find Next.
The first occurrence of the search text is highlighted. If the search is unsuccessful, the
message "Finished Searching the story" appears.
nYou can press the Esc key to cancel a Find command search process within a few seconds.
Replacing Text in a Story
You can search for text in a story and replace it with alternative text that you specify. For
example if you write a story containing the word "Nelson" and you discover that the correct
spelling of the name is "Neilson," you can use the Replace command to make the correction.
To replace text in a story:
1. Open the queue containing story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Click anywhere in the Story panel.
4. Select Edit > Replace.
The Replace dialog box opens.
Using iNEWS Scratchpad
81
5. In the Find what field, enter the text you are searching for.
6. In the Replace with field, type the replacement text exactly as you want it to appear.
7. To ignore occurrences of the text inside a longer word ("honey," and not "Mahoney," for
example), click the Match whole word only check box.
8. To ignore occurrences of text with a different case ("US" and not "us," for example), click
the Match case check box.
9. Click Find Next to go to the story’s first occurrence of the text you specified.
10. Do one of the following:
tClick Replace to change the highlighted text and search for the next occurrence.
tClick Find Next to skip to the next occurrence without changing the highlighted text.
tClick Replace All to replace all occurrences of the specified text with the new text.
Using iNEWS Scratchpad
The iNEWS Scratchpad feature lets you copy multiple items, store them, and then paste them
into a story. Copy text to it when you want to gather information to insert into a story.
To copy text to the iNEWS Scratchpad:
1. Open the queue that contains the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. In the story panel, select the text to be copied.
4. Select Edit > Scratchpad > Copy to Scratchpad (or press Shift+Ctrl+C).
The text is copied. Continue selecting and copying text until all the text you want to copy has
been placed on the scratch pad.
Inserting a Time Stamp
82
Pasting Text from the iNEWS Scratchpad
When you have copied text to the iNEWS Scratchpad, you can retrieve that text from it and place
the text into a story.
To paste text from the iNEWS Scratchpad:
1. Open the queue that contains the story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. In the Story panel, click in the story where you want to paste the text.
4. Select Edit > Scratchpad > Paste from Scratchpad (or press Shift+Ctrl+V).
The text is pasted into the text area you selected.
Erasing the iNEWS Scratchpad
You can erase the iNEWS Scratchpad after you have pasted text from it into another story.
To clear the iNEWS Scratchpad:
tSelect Edit > Scratchpad > Erase Scratchpad (or press Shift+Ctrl+Delete).
All of the text is deleted from it.
Inserting a Time Stamp
A user can insert the current time, based on their workstation clock, into a story using the Time
Stamp function.
nThe time stamp will be inserted at the current cursor location.
To insert a time stamp, do one of the following:
tPress Ctrl+T
tSelect Edit > Time Stamp.
Adding Page Breaks to a Story
You can manually force page breaks into a story where you want them to appear. Usually, you
add page breaks when you are preparing to print the story.
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83
To add a page break when printing to a local printer:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Select a story, and open it into the Story panel.
3. Do one of the following:
tPress Ctrl+Alt+B.
tSelect Story > Page Break.
A visible page break for local printing is added.
Spell-Checking a Story
The iNEWS system allows you to check the spelling in a story to ensure that it has no spelling
errors.
To spell-check a story:
1. Open the queue containing the story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it and then click at the beginning of the story in the Story panel.
nSpell check begins at wherever the cursor is. To check the spelling in production cues, you have
to click at the beginning of the first production cue in the story.
3. Select Tools > Spelling.
The Spelling dialog opens, with the first unrecognized word highlighted.
4. Use the spelling tool to check all words in the story.
tIf a word is correct in the story but not recognized by the spelling tool, click Ignore, or
Ignore All to ignore all occurrences of the word in the story.
Spell-Checking a Story
84
tIf a word is incorrectly spelled in the story, enter the correct spelling of the word in the
Change To field or click a suggested word. Then click Change, or Change All to make a
global replacement of the word in the story.
tIf a word is correct in the story, is unrecognizable by the spelling tool, but is used often
in many stories (your last name, for example), click Add to add it to your custom
dictionary.
When you have checked the entire story, a message box opens.
5. Click OK.
Creating a Custom Dictionary
Each user has a custom dictionary, which can be used to store words. These words are considered
additional listings to the standard dictionary installed with the software, and are used by the
system's spell checker. Each custom dictionary is associated with a specific user, and is applied
only when that user is logged on.
To create a custom dictionary, or add words to a custom dictionary:
1. Click the Tools menu.
2. Select Custom Dictionary. The Custom Dictionary dialog box will appear.
3. Type in your list of words, pressing Enter between each one.
4. Click OK.
Saving a Story
85
To delete a word from your custom dictionary:
1. Click the Tools menu.
2. Select Custom Dictionary. The Custom Dictionary dialog box will appear.
3. Select a word in the listing, and delete it.
4. Click OK.
Saving a Story
Whenever you create or modify a story, you should save your changes frequently.
To save a story:
tDo one of the following:
- Select File > Save Story.
- Press Ctrl+S.
- Click the Save Story button on the Main toolbar.
nThe system is designed to automatically save your changes when you navigate out of a story.
Saving a Message as a Story
You can save a message or messages from the Message History dialog box as a story in the
iNEWS system. For more information on how to do this, see “Saving a Message as a Story” on
page 158.
8Moving Stories
When working in iNEWS, you will find it is often necessary to move or duplicate text, entire
stories, and entire queues from one location to another.
The following topics provide more information about the moving of stories or queues within the
iNEWS database:
•Selecting a Story
-Selecting Several Stories in a Sequence
-Selecting Several Stories out of Sequence
•Copying a Story
-Copying Several Stories in a Sequence
-Copying Several Stories out of Sequence
•Mailing a Copy of a Story
•Moving a Story
-Moving Several Stories in a Sequence
-Moving Several Stories out of Sequence
•Grouping Stories
•Importing a Story
•Exporting a Story
-Exporting Multiple Stories
•Mailing a Copy of a Story
Selecting a Story
87
Selecting a Story
Select a story any time you want to open, move, copy, mail, float, or delete the story.
To select a story:
1. Open the queue containing the story you want to select.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the story you want to select and click the selector button to the left
of the story.
nWhile in the Queue panel, holding the Shift key down and pressing the Space bar can also be
used to select a story.
The text of the highlighted story appears in the Story panel.
Selecting Several Stories in a Sequence
At times, you might want to select many stories grouped together in a Queue panel. You might,
for instance, want to move or copy them simultaneously rather than selecting each one manually.
To select several stories in a sequence:
1. Open the queue containing the stories you want to select.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the first story in the sequence of stories you want to select and
click the selector button to the left of that story.
3. Move to the last story in the sequence of stories and, while pressing the Shift key, click the
selector button to the left of that story.
All the stories between those you selected manually are also selected. Now you can move,
copy, or otherwise work with those selected stories.
Selecting Several Stories out of Sequence
At times, you might want to select many stories within a queue that are located within in a Queue
panel but are not grouped together. You may, for instance, want to move or copy them
simultaneously rather than selecting each one manually.
To select several stories out of sequence:
1. Open the queue containing the stories you want to select.
For more information, see “Opening a Queue” on page 62.
Copying a Story
88
2. In the Queue panel, locate the first story you want to select and click the selector button to
the left of that story.
3. While pressing the Ctrl key, click the selector button to the left each story you want to
highlight.
All the stories you selected manually are highlighted. Now you can move, copy, or otherwise
work with those selected stories.
Copying a Story
You can copy a story from one queue to another within a workspace or across multiple
workspaces. When you copy a story, you duplicate the story from the source queue and add it to
the destination queue. The source queue remains unchanged in the database.
To copy a story:
1. Open the queue containing the story you want to copy.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, highlight the story by doing one of the following:
tClick on the selector button next to the story you want to copy.
tPress Shift+Space.
3. Click again and, holding the selector button, drag the story to the destination queue.
The story is copied to the destination queue.
nYou can also copy a story by selecting Edit > Copy To, or by pressing Ctrl+D after selecting the
story to copy from one queue to another destination.
Copying Several Stories in a Sequence
At times, you might want to copy multiple stories grouped together in a Queue panel. You might,
for instance, want to copy them all together rather than copying each one manually.
To copy several stories in a sequence:
1. Open the queue containing the stories you want to copy.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the first story in the sequence of stories you want to copy and
click the selector button to the left of that story.
3. Move to the last story in the sequence of stories and, while pressing the Shift key, click the
selector button to the left of that story.
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89
All the stories between those you selected manually are also selected.
4. Do one of the following:
tSelect Edit > Copy To.
tPress Ctrl+D.
The Copy Stories To Queue dialog box opens.
5. In the Destination Queue field, select a queue from the menu or enter the destination queue’s
directory path, such as:
ARCHIVE.2014.JUN
.
6. In the Distribution Code field, select a code from the menu or enter the code you want to
assign to the story.
7. Click OK.
The stories are copied to the destination queue.
Copying Several Stories out of Sequence
At times, you may want to select multiple stories within a queue that are located within in a
Queue panel but are not grouped together. You may, for instance, want to copy them all together
rather than copying each one manually.
Copying a Story
90
To copy several stories out of sequence:
1. Open the queue containing the stories you want to copy.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the first story you want to copy and click the selector button to the
left of that story.
3. While pressing the Ctrl key, click the selector button to the left each story you want to
highlight
All the stories you selected manually are highlighted.
4. Do one of the following:
tSelect Edit > Copy To.
tPress Ctrl+D.
The Copy Stories To Queue dialog box opens.
5. In the Destination Queue field, select a queue from the menu or enter the destination queue’s
directory path, such as:
ARCHIVE.2014.JUN
.
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91
6. In the Distribution Code field, select a code from the menu or enter the code you want to
assign to the story.
7. Click OK.
The stories are copied to the destination queue.
Moving a Story
When you move a story, you remove it from its original location and place it in its new location.
Stories can be moved within a single queue or between queues.
For instance, as stories in a rundown queue develop, the order they will be presented in a
newscast can change. Authorized individuals (usually production staff) can rearrange the order
of stories in a queue by moving them around in the Queue panel until the order works for that
newscast. Another possibility is when a story, written for one show, will actually be used in
another show, in which case a user could move the story from the original rundown queue to the
other.
You must have write permission to both the source and destination locations to move a story or
stories. Any stories that are locked or require write-permission will be copied rather than moved.
To move a story:
1. Open the queue containing the story you want to move.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, click the selector button to the left of the story you want to move.
nIf your cursor is on a row, you can select entire row by pressing Shift+Spacebar. If the row is
within a story group, holding the Shift down and pressing Spacebar twice will select all stories
(rows) in the story group.
3. Do one of the following:
tDrag the story to the new location within the queue.
tPress and hold the Shift key, then drag the story to another destination queue in the
Directory panel.
tIf you have a second workspace open, you can drag the story from its original queue to a
destination queue opened in the other workspace.
nIf stories are dragged to a queue in a position within a story group, the stories will be added to
that story group. For more information on story grouping, see “Grouping Stories” on page 95.
Moving a Story
92
The story is moved to its new location. The backtime of each story in a Queue panel is
automatically adjusted to reflect any changes made when the order of stories is changed.
nAnother method of moving stories in a queue is to cut and paste them from the Queue panel,
using the editing buttons on the toolbar or Ctrl+X to cut and Ctrl+V to paste.
You can also use Ctrl+M and type the pathname of the destination queue to move a story
between queues. See “Moving Several Stories in a Sequence” on page 92 and “Moving Several
Stories out of Sequence” on page 93 for more information.
Moving Several Stories in a Sequence
At times, you might want to move many stories grouped together in a Queue panel. You can
move a group of stories easily in iNEWS. Any stories that are locked or require write-permission
will be copied rather than moved.
To move several stories in a sequence:
1. Open the queue containing the stories you want to move.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the first story in the sequence of stories you want to move and
click the selector button to the left of that story.
3. Move to the last story in the sequence of stories and, while pressing the Shift key, click the
selector button to the left of that story.
All the stories between those you selected manually are also selected.
4. Do one of the following:
tSelect Edit > Move To.
tPress Ctrl+M.
The Move Stories To Queue dialog box opens.
Moving a Story
93
nDrag and drop is another alternative that may be used to move stories. See “Moving a Story” on
page 91 for more information.
5. In the Destination Queue field, select a queue name from the menu or enter a queue name,
such as:
ARCHIVE.2008.JUN
.
6. In the Distribution Code field, select a story from the menu or enter the code you want to
assign to the story.
7. Click OK.
The stories are moved to the destination queue.
Moving Several Stories out of Sequence
At times, you might want to move many stories within a queue that are located within in a Queue
panel but are not grouped together. You can move a group of stories easily in iNEWS. Any
stories that are locked or require write-permission will be copied rather than moved.
To move several stories out of sequence:
1. Open the queue containing the stories you want to move.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, locate the first story you want to move and click the selector button to
the left of that story.
3. While pressing the Ctrl key, click the selector button to the left each story you want to
highlight.
All the stories you selected manually are highlighted.
Moving a Story
94
4. Do one of the following:
tSelect Edit > Move To.
tPress Ctrl+M.
The Move Stories To Queue dialog box opens.
nDrag and drop is another alternative that may be used to move stories. See “Moving a Story” on
page 91 for more information.
5. In the Destination Queue field, select a queue name from the menu or enter a queue name,
such as:
ARCHIVE.2008.JUN
.
6. In the Distribution Code field, select a story from the menu or enter the code you want to
assign to the story.
7. Click OK.
The stories are moved to the destination queue.
Grouping Stories
95
Grouping Stories
You can group stories within a queue for the purposes of linking them together. For instance, in a
rundown, a producer may want to link the presenter’s intro and tag before and after a reporter’s
package together as a story group. When stories in a queue can be grouped, a Story Group
column will appear as the second column in the Queue panel located next to first column of
selector buttons.
The following partial image of a rundown shows three story groups: the first with three stories
about Education, the second with three stories about a gun ban, and the third with only two
stories about an earthquake in Chile.
After a group is created, the group may be moved together within a queue or dragged and
dropped from one queue to another. Stories may also be created within an existing group or
removed from a story group.
To create a group from existing stories:
1. In the Queue panel, highlight two or more consecutive stories by doing one of the following:
tClick on the selector buttons next to the stories you want to group together.
tPress Shift+Space to select a row and then press the Up or Down Arrow buttons to
complete your selection of stories.
2. Do one of the following:
tRight-click and select Create Story Group.
tSelect Tools > Create Story Group.
To add a story or stories to an existing group:
tPosition your cursor within the group and create a new story. Creating a new story between
rows of a group will add the new story to that group.
tDrag and drop a story or selection of stories in between rows of a group.
Importing a Story
96
tIf the story you want to add is located in the row directly above or below the group to which
you want to add it, use the selector buttons to select it along with the story group, then do
one of the following:
- Select Tools > Create Story Group.
- Right-click and select Create Story Group.
To dissolve a group of stories:
tIn the Queue panel, position your cursor on a story within the group and select Tools >
Dissolve Story Group.
tRight-click on any story within the group and select Dissolve Story Group.
To move a story group:
1. In the Queue panel, click on any square within the Story Group column (2nd column) to
select the group.
2. Drag and drop the group into its new location.
You can drag and drop a story group anywhere within a single queue or from one queue to
another in a different workspace and group associations are retained.
nUsing the selector buttons (1st column) to move a block of stories containing two or more stories
in a group will retain the story group association. If using the selector buttons to select a block of
stories in which only one is in a group, moving the block will dissolve any story group
association for that story.
To remove a story from a group:
tClick the story’s selector button, then drag it out of the group and to a new location in the
queue.
Importing a Story
You can import files from your PC to the iNEWS newsroom computer system. After the files are
imported, they appear as stories in the active queue.
To import a story:
1. Open the queue into which you want to import a story.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, click where you want to insert the imported story.
It will be inserted above the selected story.
3. Select File > Import Story.
Exporting a Story
97
The Import Story dialog box opens.
4. Select a location from the Look in list.
5. Select the "Rich Text” or “Text only” (RTF or TXT) file to import.
6. Click Open.
The imported story is inserted and its contents appear in the Story panel.
Exporting a Story
You can export a story or stories from the iNEWS database to your local hard drive. When the
story has been exported as a file to your local hard drive, you can open it in other applications.
To export a story:
1. Open the queue from which you want to export a story.
For more information, see “Opening a Queue” on page 62.
2. Click the story you want to export.
3. Do one of the following:
Exporting a Story
98
tSelect File > Export Story if you want to export just the information from the Story Text
panel (right-hand side of the Story panel).
tSelect File > Export Story Extended if you want to export the production cues in the
Instruction sub-panel (left-hand side of the Story panel) as well as the information from
the Story Text panel.
The Export Story dialog box opens.
4. Select a destination from the Save in list.
5. In the File Name field, enter the name under which you want to save the exported file.
6. Select either "Rich Text” or “Text only” (RTF or TXT) from the Save as type list.
7. Click Save (or press Ctrl+S).
The story is converted to the file type you selected and is exported to the destination you
specified.
Exporting Multiple Stories
The steps are the same as exporting a single story, except that you select multiple stories in the
queue, using the selection buttons in the Queue panel. This feature allows you to select and
export all stories in a queue or selected segments. When exporting multiple stories, you will not
Mailing a Copy of a Story
99
be prompted to save each story; rather, the system will save all stories automatically using their
titles from iNEWS. If you specify a different filename in the Export Story dialog box, the system
will use that name and append numbers, such as -1, -2, or -3, to distinguish between each
subsequent story.
Mailing a Copy of a Story
You may want to pass along a story to another user of the system. Use the Mail option to copy a
story to another user.
To mail a copy of a story:
1. 1.Open the queue containing the story you want to mail.
For more information, see “Opening a Queue” on page 62.
2. In the Queue panel, click the story you want to mail.
3. Select Story > Mail.
A mail workspace opens with the story’s contents in the text area of a new mail message.
You might have to close a workspace or rearrange the mail workspace to see the entire mail
window.
4. In the To field, enter the name of the user to whom you want to send the story.
5. In the Subject field, enter a subject.
6. In the CC field, enter a user name if you want to send the copy to another user.
7. Click Send to send a copy of the story to the user.
nYou can also mail a story including the story’s form content and production cues by selecting
Mail Extended from the Story menu. When this is done, the form content and production cue
instructions are sent as text with the story content. For instance, the example below shows story
form content at the beginning, followed by the story text and production cues, which appear in
triple angle brackets.
Page: B18
Shot: B2/C1
Tal: D/M
Slug: LUNG-TREATMENT
Format: VO
Video ID: LUNG-TM
Vid Stat:
Status: READY
Mailing a Copy of a Story
100
Audio: 0:42
Backtime: 17:35:23
Date: 10/4/14 14:41:46
Mod by: dm58
WR: dm58
App.: dm58
Cumetime: 0:04:07
_______________________________________________________________
<<< ON CAM >>>
((ON CAM))
PROMISING RESEARCH RESULTS INDICATE A NEW PILL CALLED "TRACLEER" COULD
TRANSFORM THE TREATMENT OF PULMONARY HYPERTENSION, A RELATIVELY RARE BUT
POTENTIALLY FATAL LUNG DISORDER.
<<< TAKE VO >>>
((TAKE VO))
<<< *CG 2LINE
PULMONARY HYPERTENSION
NEW TREATMENT >>>
THE ONLY TREATMENT CURRENTLY AVAILABLE HAS TO BE CONSTANTLY INFUSED INTO
THE BLOOD VIA A PERMANENT TUBE IN A VEIN IN THE NECK OR CHEST THAT IS
ATTACHED TO A PUMP STRAPPED TO THE BODY.
IN THIS WEEK’S ISSUE OF THE LANCET MEDICAL JOURNAL, SCIENTISTS DESCRIBE
HOW PATIENTS WHO TOOK "TRACLEER" HAD DRAMATIC IMPROVEMENTS IN THEIR
BLOOD TESTS, THEIR EXERCISE CAPACITY AND THEIR ABILITY TO DO EVERYDAY
TASKS WITHOUT SHORTNESS OF BREATH.
"TRACLEER" IS IN THE FINAL STAGES OF APPROVAL BY THE FOOD AND DRUG
ADMINISTRATION AND SHOULD BE AVAILABLE IN THE UNITED STATES IN A FEW
MONTHS. EUROPEAN APPROVAL IS EXPECTED NEXT YEAR.
9Stories - Protection
In iNEWS, stories that contain sensitive or restricted information can be locked. The system also
provides ways for users to protect vital stories from deletion or methods for retrieving deleted
stories.
The following topics provide more information about securing vital stories:
•Easy Locking a Story
•Edit Locking a Story
•Key Locking a Story
•Removing an Edit lock from a Story
•Unlocking a Story
•Protecting a Story from Being Deleted
•Backing up a Story
•Recovering a Backed-Up Story
•Killing a Story
•Retrieving a Killed Story
•Versions of Stories
Easy Locking a Story
102
Easy Locking a Story
Easy lock a story when you want to limit other people’s access to that story while you are
working in it or reading it. Easy lock limits access to your user name. This means that only
someone signed on with your user ID can open the story after it has been easy locked.
Remember, though, that your system administrator can access your locked story.
To easy lock a story:
1. Open the queue containing story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Open story, placing focus inside the story.
3. Select Tools > Lock Story.
The User Lock Story dialog box opens.
4. Click Easy Lock to restrict access to your user name.
5. Click Lock.
Edit Locking a Story
When you make changes to a story, it is automatically placed in edit lock mode. However, you
can also edit lock a story while reading it so that no one else can make changes to the story. For
example, if a producer is reading a story and does not want the writer to make any changes while
the review is in progress, the producer can edit lock the story during the review and unlock it
when the review is complete.
Segment edit lock (SEL) is an extension of story edit lock. You can now lock the story body and
production cues independently from the story form. The lock for the story body and production
cues is called the "body lock," and the edit lock for the form is called the "form lock." These
locks are applied automatically when a user begins editing the story in these sections.
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103
One user can acquire the body lock and edit the story body while another user with the form lock
can edit the story’s form data. When one of these locks is applied, the person’s user name
appears at the bottom right corner of the workspace in the Status bar. Pressing the Edit Lock
button manually locks both form and story sections.
To edit lock a story:
1. Open the queue containing story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Select Story > Edit Lock (or press Ctrl+E).
The story is edit locked.
To unlock a story that has been manually edit locked, do one of the following:
tPress Ctrl+E.
tNavigate to another story.
tClick on the Unlock button in the toolbar.
Key Locking a Story
When you create a story that you want to prevent from being accessed by another individual, you
can key lock the story so that unauthorized individuals cannot open, edit, move, duplicate, print,
or delete it. Only those users who know the "key" can unlock a key-locked story.
nYour system administrator can access any story, including a locked story, at any time.
To key lock a story:
1. Open the queue containing story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Open the story and click on it so your cursor appears in the Story panel.
nIf you select the story in the Queue panel only, the following option in step 3 will not appear in
the Tools menu.
3. Select Tools > Lock Story.
The User Lock Story dialog box opens.
Removing an Edit lock from a Story
104
4. Create a "key" by entering a password between 1 and 12 characters.
The key can contain numbers, letters, and some punctuation marks. As you enter the key,
you will notice that asterisks replace the text you are typing to secure your confidentiality
from possible onlookers.
5. Click Lock.
The Confirm Key dialog box opens.
6. Type the key again in the Confirm Key dialog box.
7. Click OK.
Removing an Edit lock from a Story
There are a few ways to remove an edit lock when you are finished reviewing a story.
To remove the edit lock from a story, do one of the following:
tNavigate to another story in the queue and open it.
Any changes made to the edit locked story will automatically be saved first.
tSelect Story > Edit Unlock.
tType Ctrl+E.
Any of these options will release the edit lock from the story.
nOnly the user who edit locked a story can remove the edit lock from a workstation; otherwise, a
system administrator can "unbusy" the story by removing the edit lock from the iNEWS console.
Unlocking a Story
105
Unlocking a Story
To unlock a story:
1. Open the queue containing the locked story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Select Tools >Unlock Story.
The Unlock Story dialog box opens.
4. If you key locked the story, type the key in the Enter Key field.
5. Click Unlock.
Protecting a Story from Being Deleted
Stories are periodically deleted or purged from the database. Your system administrator
determines the interval between purges. To prevent a story from being purged, you can place it
on hold. You can also remove its hold status when the story is no longer needed so the story will
be purged.
To protect a story from being deleted:
1. Open the queue containing the story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Select Story > Hold. This places a check mark by the Hold option in the menu.
Now the story cannot be purged by the system.
To remove the "hold" on a story:
1. Open the queue containing the story with which you want to work.
For more information, see “Opening a Queue” on page 62.
Backing up a Story
106
2. Click a story to select it.
3. Select Story > Hold again. This removes the check mark by the Hold option in the menu.
Backing up a Story
Back up a story when you want to save a copy of the story to your workstation’s hard drive. Back
up stories frequently to ensure that a recent copy of the story is available if your network
connection to the iNEWS Server is lost.
You can back up only those stories for which you have write permission.
To back up a story:
1. Open the queue containing story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Click anywhere in the Story panel.
4. Select File > Backup Story.
A copy of the story is saved on your local drive.
Recovering a Backed-Up Story
If your workstation loses its network connection to the server or if your news story is corrupted
due to an unexpected system problem, use the Recover Story option to recover the most recently
backed-up story.
To recover a story:
1. Open the queue containing the story with which you are working.
For more information, see “Opening a Queue” on page 62.
2. Select File > Recover Story.
The iNEWS system inserts the recovered file into the story body.
Killing a Story
Killing (or deleting) a story removes it from a queue and places it in the Dead queue. You can
delete a story only if you have write access to the queue and the story.
Retrieving a Killed Story
107
To delete a story:
1. Open the queue containing story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click the selection button in first column to the left of a story to choose it for deletion.
To delete multiple stories, press and hold the Ctrl key as you select the stories.
3. Select Edit > Kill (or press Ctrl+K).
4. (Optional) If you have previously set your confirmation options to display a confirmation
prompt when you delete a story, a confirmation message appears. Click OK to delete the
selected stories.
Retrieving a Killed Story
If you delete a story by mistake, you may be able to retrieve it from the Dead queue if you act
quickly. The Dead queue is purged periodically, when the system requires more space. The
sooner you act, the more likely it is you will be able to retrieve your story.
Your system administrator controls whether or not you have access to the Dead queue.
Versions of Stories
Certain queues are configured to keep previous versions of each story. These queues may be set
to hold all previous versions, only the most recent version, or only the first version of each story.
To open a workspace containing all of the previous versions of a selected story, do one of
the following:
tSelect Story > Show Versions.
tPress Alt+S, then V.
To get an old version—swap the current version of a selected story with the most recent
version—do one of the following:
tSelect Story > Get Old Version.
tPress Alt+S, then G.
To get all versions — append all the previous versions of a selected story in the Story
panel:
tSelect Story > Get All Versions.
Versions of Stories
108
To reuse legacy story data, copy the data from the old version into a new or existing story
by doing the following:
1. Select legacy data you want to copy from the old version.
2. Copy the data by doing one of the following:
tSelect Edit > Scratchpad > Copy to Scratchpad.
tPress Shift+Ctrl+C.
3. Open an existing story or create a new story in which you want to paste the legacy data.
4. Paste the data into the new or existing story by doing one of the following:
tSelect Edit > Scratchpad > Paste from Scratchpad.
tPress Shift+Ctrl+V.
5. Save the story.
10 iNEWS Projects
The iNEWS Project feature is a way of categorizing stories by topic so that news teams working
on a particular topic can find everything related to it in a single place, without moving or copying
the original source information from its current location in the database. Facets are sub-topics,
providing additional granularity to projects.
Before users can benefit from the Projects feature, the iNEWS database must be set up to
properly handle projects and their facets. For information on how to set up the database, see the
“Projects” chapter in the Avid iNEWS Setup and Configuration Guide. This chapter covers the
use of projects and facets within an iNEWS system.
This chapter contains the following main sections:
•Overview of Projects and Facets
•Creating Projects
•Creating Facets
•Associating Stories with Projects or Facets
•Creating a Navigation Shortcut Button
Overview of Projects and Facets
At an iNEWS Workstation, projects appear in a tree-style structure in the Directory panel via
the Project tab. Like directories, projects are expandable, which lets users view each
project’s ALL queue, QUERY queue, BUCKET, and sub-topics, known as facets. The
following graphic shows a variety of sample projects and facets.
Creating Projects
111
For instance, the Financial project has facets for topics like Consumer Tips, Recalls, Stock
Market, and Taxes.
Every project has an ALL queue that displays in the Queue panel all stories associated with the
project and its facets. Any indexed story can be associated with a project or facet. Stories
associated with a project retain their original source queue location in the database; they do not
actually reside in the ALL queue. Stories associated with a project also retain their original
source permissions; therefore, a user without read access to a story’s source queue will not be
able to see that story in a project to which its associated even if the user has read access to the
project.
Every project has a QUERY queue—identified by the magnifying glass icon—which is the
search queue that runs the project’s query.
Every project has a BUCKET queue, which is an indexed queue that acts as the repository for
stories that do not exist anywhere else in the database. A user can copy, create, and delete stories
in the BUCKET queue. All stories in the BUCKET will show up in the ALL queue.
nThe BUCKET queue was first introduced in version 4.0 of iNEWS. When an iNEWS database is
upgraded to v4.0 from an earlier version, current projects get BUCKET queues; however, these
queues are not yet indexed, which is required for all stories associated with projects and/or
facets. After the database restore (
dbrestore
), the system administrator must run the command
dblines c:
to index the new BUCKET queues. After that an iNEWS user will be able to go to
the BUCKET queues and select their preferred index base.
Creating Projects
Before you can create projects, you must be logged in to an iNEWS Workstation as a user with
proper permission (user trait) to manage projects.
To create a project:
1. Select the Project tab.
2. Select Project > New Project from the menu bar.
The Create New Project/Facet dialog box appears.
Creating Projects
112
3. Type the name of the project. Project names can be up to 40 characters in length and can
contain spaces, hyphens (-), or ampersands (&), but they cannot contain periods.
nYou cannot create a facet for the project until after the project itself is created. Therefore, the
Facet and Facet Form fields will appear disabled when creating a project.
4. (Optional) Enter a description of the project.
5. Click Modify to create a query for the project.
The Set Query String dialog box appears in which you can select the indexed queue or
queues you want to query and the search criteria you want to use.
Creating Projects
113
For instance, if you are creating a project for your planned news coverage of upcoming
elections, you can create a query to search through political wires for various candidates.
To select multiple queues, hold the Control key down and click two or more indexed queues
you want to query.
You can use the Search For area of the Search Criteria tab to define the query, or write it out
using the Raw Query Editor.
The Date Search area lets you define a time frame for the query; you can search by the date
a story aired or was created, or by last date a story was modified.
Creating Projects
114
For more information about the options for date variables, see “Date Variables for
Searching” on page 114.
Maximum hits can also be set in the Set Query String dialog box.
6. Click OK. Your search criteria is saved and the Set Query String dialog box closes.
7. In the Create New Project/Facet dialog box, continue the configuration by setting a read
group, if any. The default is ! <none>. If set to ! <none>, no read group is defined; therefore,
no restriction is applied to the project, so all users will be able to see the project and its
facets.
8. Set the start and end date, if necessary. These dates define the date range in which the project
appears in iNEWS Workstations. Projects will no longer appear after midnight (00:00) on
the morning of the end date. Projects cannot have an end date prior to the start date.
nUsers can view expired projects and facets by right-clicking on one and selecting Show Expired
Projects.
9. Define which forms should be used for the ALL, BUCKET, and QUERY queues.
10. The Notify Users box defines who receives notifications when project stories are added or
modified. These notifications appear in the status bar of iNEWS Workstations. As the
project administrator creating the project, you can select individual users or groups of users
to add to the Notify Users list, but after the project is created, users with read access to the
project can subscribe to receive notifications by right-clicking on the project in the Directory
panel.
11. After you’ve completed setting up your project, click OK to save it. The project will appear
on the Project tab in the Directory panel.
Date Variables for Searching
The options for searching by date are documented in more detail in the following table:
Option Description
Today Range = 00:00:00 through 23:59:59 of present day
Tomorrow Range = 00:00:00 through 23:59:59 of tomorrow
Yesterday Range = 00:00:00 through 23:59:59 of yesterday
Next Week Range = 00:00:00 of next Sunday through 23:59:59 of next Saturday
This Week Range = 00:00:00 of this Sunday through 23:59:59 of this Saturday
Last Week Range = 00:00:00 of prior Sunday through 23:59:59 of prior Saturday
Creating Facets
115
nThese variables apply to Date Search options in both the Search Queue Setup and the Find All
dialog boxes accessible via an iNEWS Workstation.
Creating Facets
Facets are sub-topics within a project that enable additional granularity in organization. You can
create a facet after the parent project to which that facet will belong is created.
To create a facet:
1. Select the Project tab.
2. Right-click on the parent project.
3. Select New Facet.
Next Month Range = 00:00:00 of the first day of next month through 23:59:59 of the last day of
next month
This Month Range = 00:00:00 of the first day of this month through 23:59:59 of the last day of
this month
Last Month Range = 00:00:00 of the first day of prior month through 23:59:59 of the last day of
prior month
Next Quarter Range = 00:00:00 of the first day of first month of next quarter through 23:59:59 of
the last day of last month of next quarter
This Quarter Range = 00:00:00 of the first day of first month of this quarter through 23:59:59 of
the last day of last month of this quarter
Last Quarter Range = 00:00:00 of the first day of first month of prior quarter through 23:59:59
of the last day of last month of prior quarter
nNote: Quarters are defined as:
1st quarter = January 1st through March 31st
2nd quarter = April 1st through June 30th
3rd quarter = July 1st through September 30th
4th quarter = October 1st through December 31st
Next Year Range = 00:00:00 January 1st through 23:59:59 December 31st of next year
This Year Range = 00:00:00 January 1st through 23:59:59 December 31st of this year
Last Year Range = 00:00:00 January 1st through 23:59:59 December 31st of prior year
Option Description
Creating Facets
116
The Create New Project/Facet dialog box appears with some information already filled in
and displayed as read only.
For instance, the following example shows the dialog box as it would appear when creating a
new facet for a project called Elections.
4. Type the name of the facet in the Facet field. Facet names can be up to 40 characters in
length and can contain spaces, hyphens (-), or ampersands (&), but they cannot contain
periods.
5. Set the start and end date, if necessary. These dates define the date range in which the facet
appears in iNEWS Workstations. Facets will no longer appear after midnight (00:00) on the
morning of the end date. Facets cannot have an end date prior to the start date. Facets also
cannot have start or end dates beyond those defined by their parent projects.
nUsers can view expired projects and facets by right-clicking on one and selecting Show Expired
Projects.
Creating a New Story inside a Project
117
6. Define which queue form should be used for facets.
7. The Notify Users box defines who receives notifications when facet stories are added or
modified. These notifications appear in the status bar of iNEWS Workstations. As the
project administrator creating the facet, you can select individual users or groups of users to
add to the Notify Users list, but after the facet is created, users with read access to the project
can subscribe to receive notifications by right-clicking on the facet in the Directory panel.
8. After you have completed setting up your facet, click OK to save it. The facet will appear on
the Project tab in the Directory panel.
Creating a New Story inside a Project
Avid iNEWS lets users create new stories inside of projects in either the ALL or FACET queues,
as well as in the queue that exists in all projects.
To create a new story inside of a project:
1. In the Directory panel, select the Project tab and navigate to the project’s queue—such as
BUCKET, ALL, or FACET—in which you want to add the story.
2. Create a new story. The procedure for this is the same as creating a story in any queue of
iNEWS.
- New stories created in either the BUCKET or ALL queues are automatically associated
to the project and cannot be de-associated from it, although they can be associated to
any other project or facet as well.
- New stories created in the FACET queue are associated to the facet by default and
displayed inside of it. De-association of a story created in the FACET queue does not
delete the story from the project’s BUCKET queue.
Associating Stories with Projects or Facets
Any indexed story can be associated with a project or facet.
To associate an indexed story to a project or facet:
1. From an iNEWS Workstation, navigate to an indexed queue in the Directory panel, and open
it.
2. In the Queue panel, right-click on the story and select Associate Project/Facet.
3. When iNEWS requests confirmation that you want to edit the story, click Yes.
The Associate Projects to Current Story dialog box appears.
Associating Stories with Projects or Facets
118
4. Select the project(s) or facet(s) to which you want to associate the story.
5. Click Save.
If a story is associated with a project or facet, a Project tab is displayed in the Story panel next to
the Story tab when a user opens that story. The Story tab appears on top by default and displays
the body of the story as usual, including production cues and machine instructions, if any. Users
can click a story’s Project tab to view the projects and facets with which that story is associated,
along with related stories, if any.
nUsers can also use the Shift+ALT+Left or Right Arrow keystroke combinations to navigate
between the Story and Project tabs.
Creating a Navigation Shortcut Button
119
Creating a Navigation Shortcut Button
Shortcut buttons can be created on any custom toolbar in iNEWS and used to navigate to a
directory, queue, project or facet in the iNEWS database. Customization is not permitted on the
standard toolbars. For more information on creating shortcut buttons, see “Creating a Shortcut
Button” on page 54.
To add a shortcut button:
1. At an iNEWS Workstation, in the Directory panel, right-click on the project, facet, or queue.
2. Select Create Toolbar button.
The Customize Toolbars dialog box opens.
3. Select your custom toolbar and click OK.
nIf the custom toolbar you want is not shown, you can create it by clicking the New button.
The Customize Toolbar Button dialog box opens with the navigation path already filled in
for you. This path could appear as a sting of alphanumeric characters.
Creating a Navigation Shortcut Button
120
4. In the Name field, enter a name for the button.
nThe Tooltip Text is filled in automatically based on the project, facet, or queue on which you
right-clicked. In the sample image, that was the Bucket queue in a project called Sports.
5. (Optional) Select an image for the button from the Predefined List.
6. Click OK.
The button will appear automatically in the custom toolbar. If the toolbar is not displayed,
such as would be the case if you created a new custom toolbar, a dialog will appear asking
whether you want to display it now. Click OK to do so.
11 Scripted Stories
You can create and edit stories from within a queue. A scripted story is a production version of a
story. It contains broadcast instructions, called production cues. When you edit a scripted story,
the iNEWS system displays the production instructions.
The following topics provide more information about queues:
•Displaying a Production Cue
•Enabling Autoscript
•Adding a Production Cue to a Story
•Adding a CG Production Cue
•Adding a Video Production Cue
•Adding a Still Store Production Cue
•Moving a Production Cue
•Deleting a Production Cue
•Using Script Templates
•Using CG Title Entry
•Primary Machine Control Event Placeholder
•Using MOS Placeholders
•Unscripting a Story
Displaying a Production Cue
122
Displaying a Production Cue
The iNEWS system provides a scripting function that places a production cue area to the left of
the story text. When you add production instructions to a script, the production cue area, known
as the Instruction sub-panel, must be open in your workspace.
To display a production cue:
1. Open the queue containing story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Click anywhere in the Story panel.
4. Select Story > Show Production Cues.
The production cue area appears in the Story panel. If any cues have been placed in the story,
they are displayed in the window.
Enabling Autoscript
The iNEWS system has an autoscript function that will automatically display the production
cues area of the Story panel. When autoscript is enabled, the production cues area appears
whenever you open a story containing production instructions. You can deselect Autoscript on
the Story menu to hide production cues.
To enable autoscript:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it and then click anywhere in the Story panel.
3. Select Story > Autoscript.
Adding a Production Cue to a Story
Production cues are playback instructions for devices such as video servers, still stores, and
character generators. When you insert production cues, they appear in the area to the left of the
text in the Story panel. In addition, a production cue marker appears in the story text to indicate
where each production cue belongs in the story.
Adding a CG Production Cue
123
To add a production cue:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. In the Story panel, position the cursor in the story text where you want the production cue
marker to appear.
4. Do one of the following:
tSelect Story > Insert Production Cue.
tPress Alt-Insert.
A production cue marker appears at the location in the story text, and the Instruction
sub-panel appears with the cursor in a Production Cue text box (or area) to the left of the
Story Text panel.
5. Type the production cue in the box.
For the correct format of production cues, contact your system administrator.
Adding a CG Production Cue
A delimiter character must be used to introduce each production cue that is for a machine, such
as a character generator. The default character is an asterisk (*), but your system administrator
may select another character.
Here’s an example of a 2-line name CG:
*cg 2line John McCain
R-Arizona
nSome sites are configured to provide users with a graphical CG titling feature called CG Title
Entry. For more on how to use this tool to add CG production cues to stories, see Using CG Title
Entry.
To add a CG production cue, in the Production Cue text box, do the following:
1. Type an asterisk (*).
2. Type CG (or the name of the device) followed by a space, then the template name, such as
2line or loc1.
3. Type another space, then the first line of the character generator data, such as a person’s
name.
4. Press Enter.
Adding a Video Production Cue
124
5. On the second line of the production, you can write the word or words that should appear on
the second line of the CG on-air.
6. Continue repeating steps 4 and 5 until all lines available in the chosen CG template are filled
appropriately.
Adding a Video Production Cue
The video production cue consists of the name of the video server and the video ID. In most
cases, the video production cue information is entered into the story form, using the field labeled
Video ID or Clip ID.
Alternately, a video production cue can be inserted as an instruction within the story text. In this
case, a delimiter character must be used to introduce each production cue that is for a video
machine. The default character is an asterisk (*), but your system administrator may select
another character.
To add a video production cue, in the Production Cue text box, do the following:
1. Type an asterisk (*).
2. Type video (or the name of the device) followed by a space, then the video ID.
Adding a Still Store Production Cue
The still store production cue consists of the name of the still store machine (typically called SS),
and the still number.
A delimiter character must be used to introduce each production cue that is for a machine, such
as a still store. The default character is an asterisk (*), but your system administrator may select
another character.
To add a still store production cue, in the Production Cue text box, do the following:
1. Type an asterisk (*).
2. Type SS (or the name of the device) followed by a space, then the still number.
Moving a Production Cue
In iNEWS, you can move a production cue from one place in the script to another, just as you
can with text. When you move a production cue marker, you also move its associated production
cue instructions.
Deleting a Production Cue
125
To move a production cue:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. In the text portion of the Story panel (on the right side), select the production cue marker.
4. Select Edit > Cut (or press Ctrl+X).
The production cue marker and its instructions are removed from the Story panel.
5. Click in the story text where you want to insert the production cue marker.
6. Select Edit > Paste (or press Ctrl+V).
The marker and its associated production cue instructions are placed back into the script,
exactly where you want them.
Deleting a Production Cue
In iNEWS, when you delete a production cue marker from the story text, you also delete its
corresponding production cue data located in the Instruction sub-panel and vice versa.
To delete a production cue:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62m,.
2. Click a story to select it.
3. In the Story Text sub-panel (on the right side), highlight the production cue marker.
4. Select Edit > Cut (or press Ctrl+X).
The production cue marker and its instructions are removed.
nA production cue may also be deleted by using the Backspace or Delete keys.
Using Script Templates
Script templates are templates created by an administrator for users to quickly insert predefined
text into stories. The database structure for script templates is the same as the structure used for
forms and lists:
SYSTEM.SCRIPT-TEMPLATES.<first letter>.<name>
Using CG Title Entry
126
For example, if a standard weather story has a set of production cues and presenter text that are
always the same, your system administrator (or any user with access to the SYSTEM queue) can
create a story in SYSTEM.SCRIPT-TEMPLATES.W.WEATHER. In this story, place the
standard text, presenter text, and production cues found in the weather story. After the template
story is saved, the template is available to users via the Story menu or through an option in the
Story Text sub-panel’s context menu.
To use a script template:
1. Right-click in the Story Text sub-panel.
2. Select Insert Script Template. A Templates dialog box will appear with a list of all available
templates.
3. Enter the name or select the template from the list.
4. Click OK.
After the template is chosen, the template is inserted in the story’s body at the cursor
position.
nThis feature can replace the use of complex macros used to insert template material.
Using CG Title Entry
The CG Title Entry tool enables newsroom personnel to simulate character-generated graphics at
the iNEWS workstation. The CG Title Entry dialog box displays sample templates, complete
with backgrounds and text fields, similar to the actual CG templates that appear on air. These
templates are configured and modified by your system administrator. Producers can use the Title
Entry dialog box to check the appearance prior to airing the production cue.
Most CGs are comprised of both background graphics and text fields. A background graphic
could be a small color bar that spans the bottom third portion of the television screen, a
full-screen graphic, a logo in the corner of the screen, and so on.
Using CG Title Entry
127
An example of a standard CG template is a two-line lower-third CG. In the following example,
the bar separating the two rectangular boxes makes up the background. The boxes are the text
fields, which you can fill in.
nAt least one valid CG Device entry must be present in SYSTEM.MAP before CG Title Entry will
launch properly. The Title Entry tool can only be accessed when your cursor is located in the
Story panel of the iNEWS Workspace. Access to Title Entry can also be limited to certain users.
To launch CG Title Entry:
1. Do one of the following:
tPosition your cursor in the Story panel where you want the CG production cue to be
located.
tPosition the cursor in an existing cue to edit it.
2. Select Tools > Titling (or press Shift+Ctrl+T).
Using CG Title Entry
128
The Mode field displays the current mode, which will be "Modify Existing," "Insert New,"
or "Read Only," depending on your cursor position in Step 1. Read Only mode appears when
you open CG Title Entry from a story that is edit-locked by another user.
3. Click on the Device drop-down list to select a CG device for the current rundown, or press
Ctrl+Home.
4. Click on the Template drop-down list to select a predefined CG template, or press
Alt+Home.
nShortcut buttons located at the top of the Title Entry dialog box are called Favorites. These
buttons can be used to set up a quick toolbar, within the Title Entry dialog box, for templates
used often. Once you select a template from the drop-down list and it is open in the dialog box,
you can assign it to a button by clicking on any unassigned button (one with an asterisk *). The
button can then be used to pull up a template instead of using the Template drop-down list. To
unassign a button, open the assigned template in the dialog box and click the button again.
5. Click in the existing text boxes to enter text.
Using CG Title Entry
129
6. (Option) Add a Cue note (a production cue comment in black font) and a Text note (a note to
the presenter in red font).
7. Do one of the following:
tClick OK to register changes and close the Title Entry dialog box.
tClick Cancel to exit the Title Entry dialog without saving your changes.
tClick Apply to save your changes without exiting the dialog box.
8. If you applied changes and want to add another CG cue, use the arrows to navigate to the
new location, and repeat steps 3-8. Use the arrows to move between stories, cues, and text.
9. Click on the Insert New Above or Below buttons to insert new production cue data above or
below existing fields.
Tip: Use the Tab key to move to different areas of the Title Entry dialog box.
Button Description
Previous Story
Next Story
Previous CG Cue
Next CG Cue
Previous Line Anchor Text
Next Line Anchor Text
Primary Machine Control Event Placeholder
130
Primary Machine Control Event Placeholder
The machine control event associated with the story form, by default, takes precedence over
other machine control commands put into a script, when the event list is generated by the
iNEWS monitor server. If a user wants the machine control event associated with the story form
to appear in a position other than first in the event list, a placeholder may be inserted in the Story
panel with Shift+Alt+Insert. If a placeholder is used, the system will insert the story form
machine control event at that location in the event list.
Using MOS Placeholders
Avid iNEWS lets users insert MOS object placeholders within iNEWS stories in either the story
form or as a story’s production cue.
To insert a MOS object placeholder:
1. Right-click while mouse pointer is either in the Story Form sub-panel or in the Story Text
sub-panel.
2. Select Insert Placeholder.
3. Select the MOS device.
4. Enter a new slug or use the default.
Using MOS Placeholders
131
5. (Optional) Enter a description.
6. Click OK.
If you right-clicked in the Story Form sub-panel, the new MOS object placeholder appears in
the story form.
nIf the form field MOS-ACTIVE is not present, the Insert Placeholder submenu option will be
disabled (grayed out).
If you right-clicked in the Story Text sub-panel, the new MOS object placeholder appears as
a production cue in the Instruction sub-panel.
The MOS device user can update the placeholder with a real ID and object by turning on or
loading the monitor server. MOS Gateway will then return data back to iNEWS where the
placeholder is located in either the story form (below at left) or production cue (below at
right).
Unscripting a Story
132
Unscripting a Story
Unscripting is a slightly misleading term used for actually hiding a story’s production cues in the
iNEWS workspace—not removing them—so only the story’s body of text is visible. When you
hide the production cues, all of the instructions still remain in the story as evidenced by the
presence of corresponding production cue markers within the text of the story. Unscripting a
story merely hides the Instruction sub-panel so that production cues are not visible in the Story
panel.
To unscript a story:
1. Open the queue containing the story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it and then click in the Story panel.
3. Select Story > Hide Production Cues.
The production cue area, known as the Instruction sub-panel, disappears from the Story
panel.
nYou can repeat these steps to “Show Production Cues” again.
12 Production Tasks
The following topics provide more information on production issues:
•Endorsing a Story
•Inserting a Break Line
•Ordering a Queue
•Calculating Backtime from Out Time
•Displaying the Show Timing Clocks
•Establishing Broadcast Control in a Queue
•Loading a Rundown Queue into Broadcast Control
•Placing a Rundown Queue in Show Timing Mode
•Production Locking a Queue
•Setting Clock for Show Timing
•Setting Story Start Times in a Rundown Queue
•Synchronizing a Story
•Synchronizing the First Story
•Synchronizing a Rundown Queue During Broadcast
•Timing Story Text
•Timing a Show
•Floating a Story
•Tracking a Show
Producer Basics
134
Producer Basics
This section provides an overview of production-based features of iNEWS and typical news
production tasks performed by news staff.
•Rundown Queues
•Scripting
•Broadcast Control
•Field Separators
Rundown Queues
When you produce a show, you use a rundown queue to prepare the show for broadcast.
Rundown queues vary in appearance and function based on the needs of each show. Your system
administrator should know the rundown queues you need to use for each show.
You can add stories to the rundown queue by creating a story within the rundown queue or by
moving or copying a story from another queue and adding it to the rundown queue.
Scripting
When the news staff scripts a story, they enter production cues into the scripts. Production cues
contain plain text production instructions and machine instructions used to control production
devices, called event requests.
These event requests are then compiled into event lists and downloaded to the iNEWS |
Command system as playlists.
Broadcast Control
As a producer, you should already be familiar with the following terms:
• Super: a complete display stored on a character generator. Also known as preset mattes.
• Character Generator Template: Refers to templates, or macros, stored on a character
generator. Templates contain fields to which you add text. When you add text to a character
generator template, the character generator uses the text and the template to build a super.
Avid iNEWS integrates with broadcast control systems, such as iNEWS | Command, that let you
create production cues to display supers. They also let you create production cues that build
supers out of character generator templates and text that you supply. The iNEWS | Command
system controls playback on a wide range of graphics and video devices without sacrificing
functionality.
Endorsing a Story
135
Field Separators
Your system administrator may define a character on your keyboard, like the "at" sign (@), to act
as a field separator to allow you to fit the contents of more than one field on a single line in a
character generator production cue. (The default is the carriage return.)
Field separators can be used to define a character generator display that has multiple items on
one line (such as a number of sports scores).
Using field separators in this way has no effect on the super itself, but it can help you to format
the text items correctly in a production cue.
Endorsing a Story
Endorsing a story means approving it for broadcast. Only individuals authorized by the system
administrator can endorse a story, by using the Endorse-By field, which is optional for rundowns.
See your system administrator to find out if this field is used at your site and whether you have
the authority to endorse a story.
To endorse a story:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. In the Queue panel, do one of the following:
tLocate the Endorse-By field and click it for the story you selected.
tSelect Story > Approve.
The blank field is replaced with your user ID and the color changes to green.
To remove the endorsement of a story:
1. Open the story.
2. Locate the Endorse-By field in the Story Form sub-panel and delete the user name that
appears in it.
This changes the field back to red.
Inserting a Break Line
It is possible to change any line in a rundown queue into a break line, such as for a commercial.
Ordering a Queue
136
nThese commands are toggles, so they can also be used to change a break line back into a regular
line within a rundown.
To change a line in a rundown queue into a break line, do one of the following:
tSelect Story > Break.
tPress Alt-S, then B.
Ordering a Queue
As the stories in a rundown queue develop, the order in which they are presented in the newscast
can change. Only individuals authorized by the system administrator to order queues (usually a
member of the production staff) can do so.
Users with ordering privileges can select and move stories to change their sequence within a
queue. An ordered queue can also be locked to prevent changes to the story sequence.
To order a queue:
1. Open the queue you want to order.
For more information, see “Opening a Queue” on page 62.
2. Select the stories you want to order.
3. With the stories selected, drag the stories and drop them at the new location.
Show timing is automatically recalculated to reflect any change made to the order of stories
in the queue.
nUsers can also cut (Ctrl+X) and paste (Ctrl+V) selected stories into place within a queue.
Calculating Backtime from Out Time
To calculate backtime from out time:
1. Open the queue you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click the last story in the queue panel.
3. In the backtime field of the last story, enter the end time of the show in hours, minutes, and
seconds.
4. Scroll to the top of the queue and select the first story.
5. Check the start time of the first story.
- If the start time matches the show’s scheduled start, the show has budgeted enough time.
Displaying the Show Timing Clocks
137
- If it is earlier than the scheduled start, the show has budgeted too much time.
- If it is later that the scheduled start, the show has not budgeted enough time.
Displaying the Show Timing Clocks
To display the show timing clocks in view-only mode:
1. Open the queue you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Select View > Toolbars.
The Toolbars dialog box opens.
3. Ensure the Timing check box is selected.
As soon as you click the check box, the show timing clocks appear on screen.
4. Click Close.
You are now ready to view the timing clocks, being run by the producer.
nDisplaying the show timing clocks in this manner does not allow the user to control the show’s
timing. This is done by using the Show Timing option found in the Tools menu.
Establishing Broadcast Control in a Queue
138
Establishing Broadcast Control in a Queue
When producing a show, you must establish a connection for the machine or broadcast control
system your station uses. In iNEWS, you can start and stop the monitor server that establishes
broadcast control in a rundown queue.
The Monitor dialog box indicates the monitor quit time in 24-hour time format. This is the time
set by your system administrator to automatically shut off broadcast control if either the producer
or character generator operator forgets to turn the monitor server off at the end of the show. You
can manually turn off broadcast control at any time by using the Monitor command on the Tools
menu. You should manually shut off the monitor server when you are done with the show rather
than relying on the automatic shutoff.
To start or stop the monitor server:
1. Open a rundown queue.
2. Select Tools > Monitor.
The Monitor dialog box opens.
Establishing Broadcast Control in a Queue
139
nThe previous sample illustration shows a setup that utilizes the Choice feature, as defined by
system administrators in SYSTEM.MAP. If only one choice per device is defined for the rundown,
then users will not be given radio button options to select in the dialog, as shown in the following
image.
3. Choose a broadcast control mode in the Monitor Mode section:
If you choose Monitor Load, specify the device to load from the Devices list, or check All
Devices to load all devices. To select more than one device, hold down Control while you
select up to three devices.
4. Click OK.
Mode Choice Result
On Creates an event list for each device in the rundown queue.
Load Raises the priority of the monitor server and downloads the event
lists to the devices you select.
Unload Clears device play lists without turning off broadcast control.
Off Turns off the monitor server. This option overrides the automatic
shutoff time that appears in the Quit Time field.
Loading a Rundown Queue into Broadcast Control
140
Loading a Rundown Queue into Broadcast Control
To load the rundown queue into broadcast control:
1. Select Tools > Monitor.
The Monitor dialog box opens.
2. Do one of the following:
tClick the All Devices button to load all devices.
tIn the Devices box select one or more devices that must be loaded. To make a selection
in the Monitor dialog, users must click the selector button to the left of the row. Clicking
in a Device or Status cell will not select the row.
3. Click Load.
Placing a Rundown Queue in Show Timing Mode
141
Placing a Rundown Queue in Show Timing Mode
In order to accurately time the rundown, place the rundown queue in show timing mode,
download the events list to the devices selected, and synchronize the first story.
Use the show timing bar to track the progress of the show and synchronize the rundown to the
actual broadcast. Synchronized stories are stamped with the aired date and time, so that anyone
watching the queue is automatically updated when the queue is refreshed.
To place the rundown queue in show timing mode:
1. Open the rundown queue.
2. Select Tools > Show Timing.
The show timing clocks appears. The cursor moves to the first non-floating story in the
rundown with a total time greater than zero. The show timing bar appears on each story as it
is synchronized.
Production Locking a Queue
142
Production Locking a Queue
Use a production lock on a queue when that queue is ready for broadcast and you do not want the
order of the rundown queue to be altered by other users. Production locking a queue also
prevents approved stories from being killed. Only users with the authority to order stories can
place a production lock on a queue.
When you place a production lock on a queue, "PRD" appears in the Status bar. Another user
will be told the user name of the user who has the production lock when they attempt to set the
production lock on a queue that is production locked by another session.
When you production lock a sorted queue, it permanently disables sorting. Sorting can be
reactivated only by your system administrator.
To production lock a queue:
1. Open the queue you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Select Tools > Production Lock.
The queue will remain locked until you remove the production lock (by repeating step 2).
Setting Clock for Show Timing
By default, the Show Timing Clock matches the workstation time. The Set Clock option allows a
user to change the time, which may need to be done in the control room prior to the on-air timing
of a show.
To set the clock, do the following:
1. Ensure that you have the Show Timing Clocks displayed.
For more information, see “Displaying the Show Timing Clocks” on page 137.
2. Select Tools > Set Clock.
3. If the show is broadcast live, enter the desired time, using either 12-hour or 24-hour clock. If
the show is pre-taped, select Time to Duration. This will set the clock to zero, and it will be
activated when the first story is synchronized.
4. Click OK.
Setting Story Start Times in a Rundown Queue
143
Setting Story Start Times in a Rundown Queue
You can anchor a story in a rundown queue so that it has a fixed beginning time (also called a
hard start). All other stories will be timed relative to the story’s fixed time.
To set a hard start time for a story:
tManually enter the story’s starting time in the backtime or cume time field.
Synchronizing a Story
When a show is timed and the events list downloaded to the devices, you are ready to broadcast
the show. To begin the broadcast, you must synchronize the first story. You can use the Show
Timing bar to track the progress of the show and synchronize the rundown to the actual
broadcast.
To synchronize a story:
1. Open the queue containing the story you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Click on a story.
3. Select Tools > Sync Timing (or press the space bar).
The highlight box moves to the next event.
4. Repeat step 2 to broadcast the next event.
Synchronizing the First Story
To synchronize the first story:
1. Open the queue you want to work with.
For more information, see “Opening a Queue” on page 62.
2. Select Tools > Show Timing.
The first story is automatically selected.
3. Select Tools > Sync Story.
4. Click OK.
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Synchronizing a Rundown Queue During Broadcast
You can make changes to an on-air story in the rundown queue and synchronize the show timing
to take that change into account.
The Sync Timing command synchronizes the current story indicator with the current on-air story
while you are tracking the progress of a show. The Sync Timing command is only available when
the Show Timing command is active.
To synchronize a rundown queue with a broadcast:
1. Open the queue containing the story you want to make the current on-air story.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Select Tools > Sync Timing (or press the space bar).
The story becomes the current story, and the digital clocks in the show timing toolbar are
updated. The show timing continues from the new location.
Timing Story Text
There are three clocks for timing that appear at the bottom of the Story panel:
• TTC – Time to cursor
• BLK – Time of blocked (selected) text
• EST – Total estimated time of story
nThese clocks may or may not appear, depending on certain assigned queue properties. Display of
the "Text Timing" clocks may be turned on or off on a per-queue basis by your system
administrator.
In the event that these clocks are not displayed, you can still time a block of text in a story by
using the following procedure:
To time a block of text in a story:
1. Highlight a block of text in a story by clicking on it and dragging your mouse pointer over
the selection.
2. Do one of the following:
tSelect Story > Block Time (or press Shift+Ctrl+B).
tRight-click in the story view window, and select Block Time
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A tool tip appears over the text that shows the total amount of BlockTime=X:XX. This is the
Presenter’s read-time.
nIf you choose the Block Time feature without a block of selected text, the read-time displayed is
calculated for the block of text that goes from the beginning of the story to the current cursor
position. If you change the length of a story, the block time will be refreshed automatically.
Timing a Show
To time a show, you can use either cume (cumulative) time, backtime, or time it to duration:
• Cume time: When you time a rundown queue cumulatively, you calculate the elapsed time
accumulated from the beginning of the show to the end of the show. Any queue with a cume
time field automatically calculates cume time.
To automatically calculate a show’s cumulative time, you can set the show start time as
00:00:00, or specify a hard start time (such as 04:00:00) for the show start time. You can also
set a hard start time for a specific story to affect the cume time calculation of stories below it.
• Backtime: When you backtime a rundown queue, you calculate the time at which each story
must start for the show to remain on schedule. Backtime is calculated as elapsed time.
To calculate backtime, the queue must have a backtime field. If you reorder stories in the
queue, the backtime is automatically adjusted.
• Duration: When you want the clock in the iNEWS toolbar to remain at 00:00 until you start
sync time, at which time the clock will begin counting up. The Time to Duration option can
be used with either the cume time or backtime fields. If cume time is used, a hard start time
of zero (0) must be entered for the first item of the show. If backtime is used, a hard out time
equal to the duration of the show must be entered in the last item of the show.
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One constraint of timing to duration is that if a show begins before midnight and ends after
midnight, then all of the air times for that show will have the same air date, the date the show
was started.
To time a show to duration, ensure the Time to duration check box is selected by selecting
Tools > Set Clock.
Floating a Story
When you are unsure where in a rundown you want to place a story or whether you want to keep
it in the rundown at all, you can float the story. Floating a story keeps it in the queue but removes
the story’s time from the show timing, causing it to be ignored by machine control and the
network prompters.
To float a story:
1. Open the queue containing the story with which you want to work.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Select Story > Float.
The story you chose is now floating, or removed from the show’s timing. The timing for the
rundown is adjusted accordingly and the floated story appears in a different color from the
rest of the stories.
4. To add the story time back to the rundown, select Float again.
Tracking a Show
When a show is on the air, use the three digital clocks on the Show Timing bar to track the
progress of the show. The clock readouts appear red if you are running overtime, and green if
you are running at or under time. The digital readouts display asterisks (**:**) for any value
greater than 60:00.
• The Item Countdown clock on the left displays the time remaining for the current story.
• The Elapsed Segment Time clock in the middle displays the time remaining until the next
hard out.
• The Over/Under clock on the right displays the time that the show is over or under—red for
overtime and green for under or on time.
13 Printing
The iNEWS Newsroom Computer System can use your local printers. A local printer is any
printer that is accessible from your Windows PC. Controlled by the Microsoft Windows
operating system, they are available for any program on your workstation. Local printers can be
connected to your PC, shared on another PC, or connected directly to your local area network
(LAN).
When you print stories, the print commands on the File menu display printer dialog boxes where
you can set print parameters. If you are using the printer buttons on the main toolbar to print, be
aware that they default to the setup of the last print job.
Local printing, also called Windows printing, provides a dialog box with numerous options, such
as selecting a predefined style. These features require some setup preparation or alterations,
usually done by system administrators. For example, there are print style options that must be
defined in SYSTEM.STYLES. Information on these style options are provided in detail in the
“Printers” chapter of the Avid iNEWS Setup and Configuration Guide.
nLocal printing is not available when your cursor is located in the Directory panel, unless it is on
a queue currently loaded (displayed) in the Queue panel. Local printing is not recommended for
stories larger than 10 kilobytes or 5 minutes, according to iNEWS timing. The iNEWS system
will print these files, but because local printing is not handled in the background, it might cause
your workstation to appear frozen or locked up while the system processes the print job.
The following topics provide more information on printing:
•Local Printing Dialog
•Local Printing a Queue
•Local Printing a Story
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Local Printing Dialog
The Local Printing dialog box is divided into five sections: Scope, Options, Story Preview,
Copies, and Grid. There are also three buttons: Print Preview, Network, and Default. The Copies
section allows you to determine the number of copies printed and whether multiple pages are
collated.
Scope Section
In the Scope section you can select one of five radio button options:
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Default Settings
• From the Directory panel, if the queue has the printable dbtrait, it defaults to "Print all
stories." If the queue does not have the printable dbtrait, it defaults to "Print current story."
• From the Queue panel, with one or more stories selected by the row tab, it defaults to "Print
selected stories."
• From the Queue panel with no stories selected, it defaults to "Print current story."
• From the Story Panel, it defaults to "Print current story."
Story Preview Section
Story Preview allows you to print a preview or sample of each script, as part of the queue image.
This section is only enabled if the "Print the queue view" option is enabled in the Scope section
of the Local Printing dialog. Otherwise, it will appear gray and be unavailable.
Option Description
Print the queue view This option is always available regardless of cursor location.
Tip: The Print the queue view option determines whether the Story
Preview check box is available.
Print selected portion of
queue
This option is only available if multiple stories are selected in the queue
panel via the row selector buttons. This option will send the selected
queue view portion to the printer in "Print the queue view" format.
Print all stories in the
queue
This option is available from the directory panel or queue panel if the
queue has the printable (+p) database trait enabled. This option will send
the text of all the stories that are in the queue to the printer.
Print selected stories This option is only available if multiple stories are selected in the queue
panel via the row selector buttons. This option will send the text of the
selected stories in the queue to the printer.
Print current story This option is available in all three panels of the iNEWS workspace.
This option will send the story that currently appears in the story panel
to the printer.
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150
Story Preview has three items you can define, depending on how you want the queue view
printed:
Example: To see the first few lines of each story, in addition to a show’s lineup, select the "Print
the queue view" radio button in the Scope section of the dialog box, select the Story Preview
check box, set the Lines Per Story setting to 3, and click OK to print it. The iNEWS system will
print the first row of the lineup (or fields of the story form), followed by three lines of that story,
then the second row and three lines of the second story, and so forth.
Options Section
The Options section of the Local Printing dialog box contains three choices:
Option Description
Story Preview iNEWS prints lines of each story, along with the queue view, as defined in the
Story Preview section.
All lines iNEWS prints all lines of each story, along with the queue image. When you
select this option, the remaining option called Lines Per Story appears gray and
is unavailable.
Lines per story When enabled, iNEWS will print the specified number of lines of each story,
along with the queue view. Lines of the story will be printed below the row that
corresponds to it in the queue view. This option is disabled (appears gray) when
the All Lines option is checked.
Option Description
Styles Allows the user to select a print style from a list of predefined styles.
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Grid section
The Grid section of the dialog box contains two choices:
nDefault behavior of these check boxes is based on a user’s preferences.
Print Preview, Network, and Default Buttons
Line spacing You can configure how much space appears between lines of text. A setting of
one results in single-spaced text, two is double-spaced text, and so on. Decimals
may also be used, such as 2.5, in line spacing. This option overrides any line
spacing predefined in the chosen print style.
nThe maximum number for line spacing allowed by default in the dialog box
is 10. A print style can exceed this maximum and that setting will appear in
the Line Spacing box when that style is chosen. However, if you choose to
manually override the style setting by changing it in the Local Printing
dialog box, the default maximum of 10 will again take effect.
Uppercase iNEWS prints all text in uppercase when this check box is enabled.
Option Description
Option Description
Horizontal Horizontal grid lines are printed when printing the queue view image.
Vertical Vertical grid lines are printed when printing the queue view image.
Button Description
Print Preview Use this button to preview what will be printed before actually printing.
Tip: To exit Print Preview mode, press Esc.
Network Use this button to select a printer. You can select a printer in the drop-down list
at the top of the Local Printing dialog box, which displays a list of printers
loaded on, or locally connected to, the computer you are on. The Network button
allows you to select any printer available through the network.
Default Button Returns settings of the Print dialog box back to your default preferences.
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Local Printing a Queue
To local print a queue:
1. Open the queue you want to print in the Queue panel.
For more information, see “Opening a Queue” on page 62.
2. Select File > Print > Local Print (or press Ctrl+P).
The Local Printing dialog box opens.
3. Select the print options according to what you want to print. Availability of certain options
depends on what is or isn’t selected in the queue when the dialog box is opened.
4. (Optional) Click Print Preview to view what will be printed before sending data to the
printer. If acceptable, click Print; Clicking Close will exit the preview and close the Local
Printing dialog box without printing anything.
5. Click OK to print.
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Local Printing a Story
To local print a story:
1. Open the queue containing the story you want to print.
For more information, see “Opening a Queue” on page 62.
2. Click a story to select it.
3. Select File > Print >Local Print (or press Ctrl+P).
The Print dialog box opens.
4. Choose the appropriate option in the Scope section, such as “Print current story.”
5. Select other print options according to how you want the story printed, such as the number
of copies you want printed.
6. (Optional) Click Print Preview to view what will be printed before sending data to the
printer. If acceptable, click Print; Clicking Close will exit the preview and close the Local
Printing dialog box without printing anything.
7. Click OK.
14 Messages and Mail
You can communicate with other iNEWS users by using the message and mail features. Use the
message feature to send short notes to one person. Use the mail feature for text longer than a line
or two or to contact many users.
The following topics provide more information on messages and mail:
•Checking User Names for Validity
•Sending a Message
•Replying to a Message
•Recalling a Message
•Saving a Message as a Story
•Sending an Intersystem Message
•Sending Mail
•Reading Mail
•Replying to Mail
•Forwarding Mail
•Deleting Mail
•Setting Mail Options
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Checking User Names for Validity
If you do not know the correct user name for a person to whom you want to send a message, you
can check the name against the local system.
nThis feature does not check Community systems for possible matches.
To check a user name:
1. In the Messages toolbar on your iNEWS workspace, enter part or all of a user’s username in
the To field.
2. Select Communicate > Messages > Check Name (or press Ctrl+W).
The system checks the database for the name you entered.
If the user name is recognized by the system, the Check Name dialog box appears, listing the
user names that are similar to the name you entered. It also indicates who is logged in and
who is not. A check mark to the left of the name indicates that the user is logged in. An "X"
next to the name indicates that the user is logged out.
nIf the name is not recognized by the system, the Check Name warning dialog box appears stating
that no match was found.
3. Click the name of the user to whom you want to send a message.
4. Click OK.
The name is entered into the To field of the Messages toolbar. You can now type your
message and send it to the user whose name you validated.
Sending a Message
Messages are a quick way for users to communicate information to each other. Use the Message
option if you are sending quick, short messages.
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To send a message:
1. In the To field of the Messages toolbar, enter a user name, and then press Tab to move the
cursor to the text box.
If the user is logged into either the local system or a remote system in a local Community,
the Connect icon appears to the left of the address box. This lets you know the user will
receive the message immediately. Similarly, if the user is logged out, a Disconnect icon
appears, and if the name is not recognized as a valid user, a Question Mark icon appears. See
“Message Indicators” on page 156 for more information.
2. In the text box, type the text of your message.
nYou can also type or paste a URL into your messages, and iNEWS will provide the information as
a link.
3. Click the Send button or press Enter.
4. At any time, you can erase the current message and send a new one by clicking New
Message on the Messages toolbar.
nIf the Messages toolbar is not displayed at the top of your workspace, you can display it by
pressing the F8 key. See also “Displaying or Hiding a Toolbar” on page 47 for more
information.
Message Indicators
In the Messages toolbar, one of three message indicators appears to the left of the To: text box,
depending on what you type in the To: text box.
Each possible indicator is explained as follows:
Indicator Description
Indicates that the user, whose name was typed in the To: text box, is
logged in to iNEWS.
Indicates that the user, whose name was typed in the To: text box, is
not logged in.
Indicates that you entered an invalid user name in the To: text box.
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Replying to a Message
Messages are a quick way for users to communicate information to each other. When you get a
message, the down arrow on the Messages toolbar blinks as does the icon on the Message Bar
button in the Main toolbar; this icon (which looks like a single sheet of paper) also blinks in the
status bar when new unread messages are received. The blinking stops after the message is read.
When getting a new message, you can reply to it immediately. The Reply option is only activated
in iNEWS if you have received a message.
To reply to a message:
1. On the Messages toolbar on your iNEWS workspace, click Reply.
Remember that the Reply button is only activated in iNEWS if you have received a message.
2. Enter your reply in the message box.
3. Click the Send button on the Messages toolbar or press Enter.
Your reply is sent back to the original sender of the message.
Recalling a Message
When you log out of iNEWS, all the messages you have already read are erased unless you have
saved them. However, while you are still logged in, you can recall a message from Message
History if you want to review the contents of the message.
To recall a message:
tSelect Communicate > Messages > Show History (or press Shift-F8).
The Message History dialog box opens.
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Saving a Message as a Story
Unless you save a message you have read, it will be erased when you log out of iNEWS.
To save a message as a story:
1. Select Communicate > Messages > Show History (or press Shift-F8).
The Message History dialog box opens.
2. Select the message you want to save.
3. Click Save.
When you save a message from the Message History dialog box, the iNEWS system
displays a Select Queue dialog box, where you can specify the queue the story to which it
should belong. The iNEWS system gives the message the name of "Saved Messages" and
enters your name as the writer in the story form.
One or more messages can be saved as a story in iNEWS. When multiple messages are
saved, each message will generate a line that has the time stamp of when the message was
sent and by whom.
Sending an Intersystem Message
Intersystem Messaging is a feature for iNEWS that allows you to exchange messages with
another user on a remote iNEWS system or other third-party system with a compatible interface.
Intersystem messages can be sent from iNEWS Workstation sessions, and from the console send
utility.
An intersystem send is attempted whenever a message send request has a recipient name which
includes a @ symbol. Intersystem messages are sent in the form:
<user name>@<system name>
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where <user name> is a user name on the <system name> system. The system name can be an IP
address in standard "dot" notation, such as 172.161.131.2, but is typically the call letters of the
TV station.
nThis syntax is not necessary if the remote iNEWS system is added to a Community on the local
iNEWS system, which can be done by your system administrator.
To send an intersystem message:
1. In the To: text box, also known as the address box, of the Messages toolbar, enter a user
name. Then press Tab to move the cursor to the text box.
If the user is logged in, the Connect icon appears to the left of the address box. This lets you
know the user will receive the message immediately. If the user is logged out, a Disconnect
icon appears. See message indicators for more information.
2. In the text box, type your message text.
At any time, you can erase the current message and send a new one by clicking New
Message on the Messages toolbar.
3. Click Send Message.
If the user name in the address box is not valid, the Question Mark icon appears. Verify the
user name of the person you are sending to and resend the message.
Sending Mail
Use the Mail option when you need to send messages that are more than a single line long, when
you need to send to multiple recipients, or when you want the message to persist until the
recipient deletes it.
To send mail:
1. Select Communicate > Open Mail (or press F9).
The Mail window opens. The left panel displays a list of mail that has been sent to you.
Information in the list includes from whom the mail was sent, the subject of the mail, and the
date it was sent.
2. In the right panel, click New to activate the Sending a Message section.
3. Do one of the following;
tTo send mail to a single user, enter the name of the user in the To field.
tTo send mail to multiple users, enter each name in the To field, and separate each name
with a comma, a space, or both.
To send mail to multiple users who belong to a specific group, such as producers, you can
use the group name. Contact your system administrator for available group names.
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4. To send copies of the mail to other users, type their names in the CC field, separating each
name with a comma, a space, or both.
5. In the Subject field, enter the subject.
6. In the text panel, enter the text of the mail you want to send.
7. Click Send.
A blinking Mail icon in the status bar of their workspace notifies the users who receive your
mail.
Reading Mail
When another user sends you mail, you will be notified by a blinking icon (that looks like an
open envelope) in the status bar and on the Mail Window button in the Main toolbar. Both
continue blinking until you read your mail.
To read your mail:
1. Select Communicate > Open Mail (or press F9).
The Mail window opens. The left panel displays a list of mail that has been sent to you.
Information in the list includes from whom the mail was sent, the subject of the mail, and the
date it was sent.
2. Click the mail you want to read.
The bottom-right panel displays the contents of the mail you selected.
Replying to Mail
You can reply to any mail message that’s been sent to you.
To reply to mail:
1. Select Communicate > Open Mail (or press F9).
The Mail window opens. The left panel displays a list of mail that has been sent to you.
Information in the list includes from whom the mail was sent, the subject of the mail, and the
date it was sent.
2. Click the mail you want to reply to.
The right panel displays the Sending a Message section and a panel that displays the selected
mail message.
3. Do one of the following:
tTo reply to the sender, click Reply.
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161
tTo reply to the sender and all other recipients of the original mail, click Reply to All.
4. Type the text of the reply in the text box.
5. Click Send.
Forwarding Mail
Forward mail when you want another user to see the mail message.
To forward mail to another user:
1. Select Communicate > Open Mail (or press F9).
The Mail window opens. The left panel displays a list of mail that has been sent to you.
Information in the list includes from whom the mail was sent, the subject of the mail, and the
date it was sent.
2. Click the mail you want to forward.
The right panel displays the Sending a Message section and a panel that displays selected
mail messages.
3. Click Forward.
4. In the To field of the Sending a Message section, type the name or the Internet address of the
person you want to receive the forwarded mail. To send to multiple users, separate each
name with a comma, a space, or both.
5. In the Subject field, enter the subject.
6. In the text box, type comments that you want to add to the original mail.
7. Click Send.
Deleting Mail
Delete mail when you no longer need to view it or keep a copy of it.
To delete mail:
1. Select Communicate > Open Mail (or press F9).
The system displays a list of mail that has been sent to you. Information in the list includes
from whom the mail was sent, the subject of the mail, and the date it was sent.
2. Do one of the following:
tIf you want to delete all mail in the list, click Select All.
tIf you want to delete one piece of mail in the list, click it to select it.
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162
3. Click Delete.
The mail you selected is deleted from your mail list.
Setting Mail Options
You can personalize the way iNEWS handles mail by setting the mail options.
To set your mail options:
1. Select Communicate > Mail Options.
The Mail Options dialog box opens.
2. In the Split Window section, click a radio button to choose that display option:
tHorizontally: to display the mail list above the text entry window.
tVertically: to display the mail list on the left and the text entry window on the right.
3. If you want to save a copy of mail you send, click the "When sending message, CC to
yourself" check box.
4. Click OK.
15 Sessions and Preferences
The appearance of the main window are elements of an iNEWS session—from the layout of
panels, arrangement of toolbars, and number of workspaces, to which queues are opened. As you
work in iNEWS, you might find that arranging a workspace in a certain way works better than
others for specific tasks, or that opening one or more specific queues will help you perform
certain tasks.
The following topics provide more information on sessions:
•Working with Sessions
•Customizing User Preferences
-Setting Session Preferences
-Setting Confirmation Preferences
-Setting Backup Preferences
-Setting Refresh Preferences
-Setting Layout Preferences
-Setting Search Preferences
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Working with Sessions
Sessions can be saved to your user’s account, so they follow you regardless of what workstation
you use to log in. You can customize a session to best suit your needs, assign a name to that
session, and save it, giving you a way to return to those elements quickly. For instance, if you
changed the workspace layout for a session, you can save that session so you do not have to
duplicate your setup every time.
To save a session:
1. When you are in a session that you want to save, select File > Save Session As.
The Save Session As dialog box opens.
2. In the Session Name text box, enter the session name.
3. Click Save.
The session you defined has been saved. You can now open the session any time you need it.
To open a saved session:
1. Select File > Sessions.
The Sessions dialog box opens.
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165
2. Select the session you want to open.
3. Click Open.
Customizing User Preferences
You can customize several features of your iNEWS environment as part of your user preferences.
The system saves your settings to your user’s account. The iNEWS system lets you customize
sessions, confirmations, backup information, and refresh options.
Setting Session Preferences
Set session preferences when you want to change workspace characteristics, such as the macro
keyboard and print style settings. For more information on macros, see “Macros” on page 171.
To set session preferences:
1. Select Tools > Options > Preferences.
The Preferences dialog box opens.
2. Select the Session tab if it is not already displayed.
3. Select a keyboard setting and click Reload.
4. Set the print style to use when printing.
5. Select or de-select the Launch hyperlink into iNEWS web browser check box to determine
whether clicked links will open into an Internet Explorer workspace within the iNEWS
application, or into the user’s default browser outside of the iNEWS application.
6. Click OK.
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166
Setting Confirmation Preferences
When you set confirmation preferences, you can choose whether the system displays a
confirmation message for certain commands, such as move, copy, close, or delete a story or
queue.
To set confirmation preferences:
1. Select Tools > Options > Preferences.
The Preferences dialog box opens.
2. Click the Confirmations tab.
3. Click any of the following check boxes:
tSaving Story if you want iNEWS to display a confirmation message asking whether you
want to save changes to a story. Otherwise, stories are automatically saved.
tExit if you want iNEWS to display a confirmation message when you exit iNEWS to
make sure you want to end your work session.
4. In the Drag/Drop section, click any of the following check boxes:
tStory Operations if you want iNEWS to display a confirmation message before moving
a story to another folder or queue.
tQueue Operations if you want iNEWS to display a confirmation message before moving
all stories in a queue to their new position.
tQueue Reorder if you want iNEWS to display a confirmation message before reordering
a queue.
5. In the Delete/Kill section, click any of the following check boxes:
tStory if you want iNEWS to display a confirmation message before a story is deleted.
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167
tMail or Message if you want iNEWS to display a confirmation message before deleting
e-mail or instant messages.
tProduction Cue if you want iNEWS to display a confirmation message before deleting a
production cue (and its marker) from a story.
6. Click OK.
Setting Backup Preferences
Set backup preferences when you want the system to automatically create—at specific
intervals—a backup copy of a story you are editing. Backup copies are useful if your iNEWS
application is ever inadvertently closed prior to you saving your edits. If this happens, the
software will prompt you to recover the story when you restart the application and log in again.
You can also choose to manually back up an open story you’re editing by selecting File > Back
up Story. If you have manually backed up a story and want to recover that copy, select File >
Recover Story.
nThe Back up Story and Recover Story options appear gray in the menu when not available.
Backup copies are placed on your local computer’s drive in a default location or at another
location that you can specify.
To set backup preferences:
1. Select Tools > Options > Preferences.
The Preferences dialog box opens.
2. Click the Backup tab.
Customizing User Preferences
168
3. Set the number of minutes between automatic story backups. The default is 10 minutes. To
turn off automatic backups, set the interval to zero (0) minutes.
4. A default location for backup copies is created on your local disk when iNEWS is installed.
The default location appears in the Directory text box. If you want to accept the default, you
can skip this step. Otherwise, specify where to store backup copies by doing either of the
following:
tType the directory path name.
tClick the Browse button and select a location on your local PC.
5. Click OK.
Setting Refresh Preferences
You can set the minimum time between screen refreshes. On a slower workstation PC, if you are
working in a busy rundown queue, this option is advantageous because you can delay screen
refreshing to show many changes at once rather than interrupting your workstation for each
refresh event.
To set refresh preference:
1. Select Tools > Options > Preferences.
The Preferences dialog box opens.
2. Click the Refresh tab.
3. Enter the minimum delay, in seconds, until the next story refreshes.
The default is five, which means the system will refresh every five seconds. To change the
minimum delay between refreshes, enter a new number.
4. Click OK.
Customizing User Preferences
169
Setting Layout Preferences
When you set layout preferences, you can set your iNEWS Workstation to open with a specified
session each time you log in, to open with a certain layout arrangement each time you open a
new or another workspace, and to display gridlines in the Queue panel.
To set layout preferences:
1. Select Tools > Options > Preferences.
The Preferences dialog box opens.
2. Click the Layout tab.
3. Click the down arrow button to see the Start in Session drop-down list and select a session to
start with at log in.
4. Choose one of the layout buttons to determine the Arrangement of the Directory, Queue, and
Story panels for the session.
5. Select the Zoom check box if you want to start out zoomed in to the Directory panel when a
new workspace opens.
6. Select the Hide Form check box if you want the Story Form sub-panel hidden when a new
workspace opens.
7. Select Horizontal or Vertical gridlines or both if you want gridlines to appear in the Queue
panel.
8. Select the Preview lines - Use Default check box if you want to automatically enable
preview lines for each queue.
9. Click OK to accept changes.
Customizing User Preferences
170
nThe Get Current button restores the previous settings (except for the layout buttons) of the
Layout tab before you made changes and before you click OK.
Setting Search Preferences
When you set search preferences, you can choose the default form used in the Queue panel of the
Search Results workspace.
To set search preferences:
1. Select Tools > Options > Preferences.
The Preferences dialog box opens.
2. Click the Search Results tab.
3. In the Use form section, click on the drop-down list to choose a form.
This form is used to display results from searches in iNEWS. If you do not know which form
to select, contact your system administrator.
nForms available to choose from are those created by system administrators and stored in
SYSTEM.FORMS.
16 Macros
Macros are time-saving routines you can assign to programmable key(s) on your computer
keyboard, which then can be invoked with one or two simple keystrokes, or with the click of a
button on a customized toolbar. A single macro can be the shortcut to an entire command
sequence.
The following topics provide more information on macros:
•Types of Macros
•Creating a Macro
•Using the State Keys in Macros
Types of Macros
172
Types of Macros
There are two types of macros.
• A macro assigned to a key or keystroke combination is known as a keyboard macro.
• A macro assigned to a customized toolbar button is known as a toolbar macro.
Each keyboard macro allows a user to enter many characters and commands with the press of a
single key or keystroke combination. In most cases, your system administrator will create
multiple keyboard macros as a set of macros called a keyboard that is stored in the system
directory. Each keyboard, or set of keyboard macros, typically contains macros grouped
according to a specific job or task, such as a Producer keyboard.
nOnce created, a keyboard can then be selected as part of your user preferences. XREF
The system administrator can assign macros to function keys, such as F1, F2, F3, and so on,
across the top of the keyboard and to numeric keys on the numeric keypad, located at the right
side of the keyboard.
Users can create their own toolbar macros—using techniques similar to those used by system
administrators who write keyboard macros—and assign them to customized toolbar buttons.
Creating a Macro
An iNEWS Workstation keyboard can contain more than 100 macros, representing possible
states of the 12 function keys plus the 10 numeric keypad keys. Even more macros can be created
as buttons on customized toolbars.
Keyboard Macros
Keyboard macros begin with the "at" symbol (@) and are written in segments, which make up a
macro definition. Segments include a Key Indicator, a Separator symbol known as a tilde (~), an
Action, and an optional Comment. Segments must appear in the proper order for the macro to
work correctly.
For instance: <Key Indicator> <Separator> <Action> <Comment>
An example of a macro definition is:
@{f4}~{alt gd} wires.all{enter};Go to wires.all
Creating a Macro
173
This macro allows you to press F4 to navigate to the WIRES.ALL queue rather than completing
the longer process—typing Alt+G+D to open the Destination dialog box, then typing
WIRES.ALL
, and pressing Enter—to do the same thing. Each segment of the sample macro
definition are explained in this table:
Toolbar Macros
Toolbar macros use only the Action section of the macro definition. The Action is entered in the
Customize Toolbar Button dialog box, in the Macro section. For instance:
<Action>;<Comment>
{alt gd} wires.all{enter};Go to wires.all
Characters Available for Macros
You can use alphabetic and numeric keys, and most punctuation marks in a macro. However,
some punctuation marks are reserved for specific functions within a macro. For instance,
because the open and close braces ({ }) and the tilde ( ~ ) are characters that have special
meanings, you cannot use them as plain text in a macro. You can use the at symbol (@) in the
action of the macro—to the right of the separator—but not as plain text on the left-side of the
separator, where it indicates the start of a new macro definition.
nDo not use the semicolon character in a macro. If you include a semicolon ( ; ) in a description
line, everything following that character is considered a comment by the system and is ignored.
Macro Segment Function
@{f4} The key indicator begins the macro definition line with the at symbol
(@). Then, {f4} indicates the macro is invoked when a user presses and
releases the key(s) defined within the braces—in this case, the F4 key.
Braces ({ }) are used to group letters together as one key or combination
of keys.
~ The separator is the tilde character (~), and it divides the key indicator
you are defining from the action the macro is to perform.
{alt gd}wires.all{enter} The action includes a series of keystroke combinations. In the example,
{alt gd} presses the Alt key, then types
gd
for the Go To, Destination
menu options, and releases the Alt key. That part of the action opens the
Destination dialog box. Then,
wires.all
is typed in the text field of the
dialog box, and {enter} presses the Enter key and releases it.
;Go to wires.all The optional comment begins with the semicolon (;) and provides a
description of what the macro does.
Using the State Keys in Macros
174
If you create a macro longer than 80 characters, let the system wrap the cursor around to the next
line.
Using Plain Text in Macros
Besides using individual keys and key combinations in a macro definition, you can also have the
macro enter plain text. This could be text you include in stories often or text you enter in fields of
a dialog box in iNEWS. Example:
@{ctrl{f9}}~{space} Roll tape - Sound up full {space}{enter}
Whenever you include plain text in a macro, all spaces in the text are preserved. The case
(lowercase or uppercase) is preserved as well.
Dialog Wait Macros
Some macros might attempt to send keystrokes to dialogs before the dialog boxes are available,
but there is a way to prevent that behavior. In the button or keyboard macro definition, a macro
can be instructed to wait for a dialog box. For instance, if a macro should wait for the Local
Printing dialog box before continuing, the syntax is:
{window Local Printing}
. This entry
will cause the macro to pause until the named dialog is available. Place the instruction
immediately following the keystroke that launches the dialog. For instance:
{ctrl p}{window
Local Printing}
. The text following the word window must match exactly the title of the
dialog box. If the text does not match, the macro will pause indefinitely until the user presses the
Escape key to exit the macro.
Using the State Keys in Macros
The Alt, Shift, and Ctrl keys are known as state keys, because their state affects what happens
when another key is pressed, whether they are pressed or not.
To include a state key in a macro:
1. Begin with an open brace ({) to indicate that a key is being pressed.
2. Follow the open brace with the name of the state key, such as Alt.
3. Since a state key does not do anything by itself, enter the name of the next key pressed along
with it. Enclose this key in another set of braces ({ }) if it is a function or numeric keypad
key, such as F7 or kp1.
4. End with a closing brace (}) to indicate the release of the state key. So you’d have something
similar to this:
{alt{f7}}
.
17 Searching in iNEWS
The following topics provide more information on searching the iNEWS database:
•Types of Searches
-Basic Word Searches
-Seek Queries
-Indexed Queries
•The Find/Find Next Command
-Find/Find Next Search String
-Using Find/Find Next in the Story Panel
-Using Find/Find Next in the Queue Panel
•Using the Find All Command
-Find All Search String
-Find All Dialog Box
•Using the Find Global Command
•Search Results Pane
•Search Queues
•Word Delimiters
•Basic Proximity Searches
•Field Searches
•Searching Older Stories
Types of Searches
176
Types of Searches
There are several ways to search for information in the iNEWS databases. Each way operates in
different environments and with different kinds of data. First decide the type of search you want
to perform. Most often, you will perform either seek queries or indexed queries, depending on
the server (or servers) your site has available, the information you are looking for, and the way
you want the system to process your search request.
You can search for information using these Find commands:
• Find/Find Next — Find looks for an occurrence of a given search string in a story or queue.
Find Next keeps repeating the previous find until you change the search parameters. It is
only used with the Find command.
• Find All looks for all occurrences of a given search string in a queue or directory, either of
which can be indexed or non-indexed.
• Find Global looks for all occurrences of a given search string within all indexed queues in
the database. It will execute the query and search through every single indexed queue.
Find Toolbar
To access the Find commands, select a Find command from the Edit menu or use the Find
toolbar.
If the Find toolbar is not displayed in the main window, display it be selecting View > Toolbars
and then clicking on the Find option in the Toolbars dialog.
Basic Word Searches
To search for individual occurrences of a word in a story you are working on, use the Find/Find
Next command (Ctrl+F). All iNEWS users can use this command. The system presents each
occurrence of your search string as it is found. This search is done in the foreground, which
means you cannot perform other work while searching. Do this interactive type of search only
when you need to search a limited number of queues or stories, and if you intend to do something
with the information as you find it.
For example, you want to create a background story that will include text from a number of prior
stories on the same subject. As you find a relevant story dealing with your topic, say
"earthquakes," you will pause in your search and copy text from a prior story to the one you’re in
the process of writing.
Types of Searches
177
Simple Word Syntax
You perform a simple word search whenever you search for a simple string of characters in a
story, queue, or directory, depending on where your cursor is located in the iNEWS workspace.
Basic searches are not case sensitive.
For example, enter
snow
to find stories containing the word "snow."
Seek Queries
To perform Seek queries, use the Find All (Ctrl+Shift+F) command. This command can be used
by any iNEWS user with any level of user privileges. Seek queries are performed by the Seek
server and are done on what are called non-indexed queues. You provide your search criteria and
the program carries out your search request in the background, which means you can perform
other work while this search program operates. The Seek server scans the regular iNEWS
database, story by story.
Seek queries are generally slower than Indexed queries and do not support pattern-matching.
Indexed Queries
If your site has a Fast Text Search (FTS) server, you can execute indexed queries, which are fast,
efficient background searches through large quantities of text. If you invoke a background search
(Find All - Ctrl+Shift+F and Find Global - Ctrl+Shift+G) for material in a folder or queue
marked with the Indexed icon, iNEWS will send your search request to the FTS server. The FTS
server looks up words you specified in the index and return a list of resulting stories to iNEWS.
In contrast to Seek queries, the list of operators is extensive, and they can be combined as well as
nested within others. In these searches any white space between words equals the operator OR,
and you can also use abbreviated operators (& | !). For more information on abbreviated
operators, see “Phrase Searches” on page 178.
Unlike a Seek query, an Index query supports pattern-matching.
An Indexed query acts like an index in a book. The Indexed search stores references to where
information you seek is stored. For instance, if you search for the word "Bush," the FTS server
will note the word appears in stories 1, 8, 12, and 16. If you look for the word "Cheney," the
Indexed query finds the word in stories 2, 8, and 12. If you look for stories containing "Bush &
Cheney," you can look at stories that appear in both lists, such as stories 8 and 12 in this example.
Not all queues can be searched with the Indexed query, because it takes space and effort to
maintain an index. Your system administrator might decide to index only those queues searched
often.
Types of Searches
178
Pattern Matching Searches
Complex word searches are called Indexed queries and can only be done on indexed queues.
They use the question mark or asterisk characters to perform pattern-matching searches.
Use of Question Mark
The question mark character ( ? ) allows any character to be in a particular position in a matching
string for the search pattern. It can be used to represent any single character, and you can use it if
you aren’t sure of a word’s spelling ("advis?r" or "station?ry").
For example, the query
s?ow
finds “snow,” “slow,” “show,” “stow,” and so on
Use of Asterisk
To search for stories containing variations of a word, add an asterisk ( * ) to the word. The
asterisk represents any number of characters in a search (including none).
For example, the query
snow*
finds “snow,” “snowing,” and “snowstorm, ” while the query
*storm
finds “brainstorm,” “snowstorm,” and “windstorm. The query
s*ow
finds “snow,”
“show,” “stow,” “slow,” and “sorrow.”
Phrase Searches
Phrase searches are Indexed queries which can only be done on indexed queues. They can
conform to either a Basic syntax or Advanced (Complex) syntax. Basic syntax uses the operators,
AND, OR, NOT, and ANDNOT. With advanced syntax you can use the abbreviated operators (
& | ! ). The ( & ) character is equivalent to AND. The ( | ) character is equivalent to OR. The ( ! )
character is equivalent to NOT.
To search for a phrase, you must enclose it in generic double quotes
( " " ). Example: "White & House". Special characters, if used, will retain their meaning when in
a phrase search. Special words in the query language will be derived from a site-specific
dictionary. These words are not case-sensitive. To include them in a search, they must be escaped
by the backslash character ( \ ).
To query text containing quotation marks, for example: he said "all good things"
You must remove the quotation marks, as they are not indexed, or the search will not yield any
results. Instead, use: "he said all good things"
nLike the Find All and Seek features of iNEWS, the FTS server has special words, such as AND,
OR, NOT, NEAR, and so on. Such words are not case-sensitive, but to be included as words to
match in a search, they must be preceded by the backslash character ( \ ).
Types of Searches
179
Plus Sign ( + )
To specify that a word must be found in a matching document, prefix the word with a plus sign (
+ ), a special character.
The query "all +good things" will find all stories with good that also have either all or things in
them. Make sure you include the space before the plus sign. Otherwise, it will be treated as part
of the preceding word.
Minus Sign ( - )
To specify that a word must be excluded from all matching documents, prefix the word with a
minus sign ( - ).
The query "all -good things" will find all stories with good that also have either all or things in
them. Again, white space is needed before the minus sign.
Basic Combinations - Boolean Operators
To search for stories containing any combination of a set of words, use the vertical bar character
( | ) with a space on either side of it.
The query snow | sleet | hail will find stories containing snow, sleet, or hail (or any combination
thereof)
To search for stories containing all words in a given set, use the ampersand character ( & ) with a
space on either side of it.
The query weather & climate will find stories containing both weather and climate.
Complex Combinations
To specify the order in which you want the expression to be evaluated, use parentheses.
The query (give & receive) | lonely will find stories containing both the words give and receive,
as well as stories containing the word lonely.
The query share & (give | receive) will find stories containing the words share and give, as well
as stories containing the words share and receive.
Negation
To negate the sense of a search term, use the exclamation point ( ! ) or the special word NOT.
They can be used in conjunction with either an individual word or a parenthesized search
expression.
Types of Searches
180
Examples:
!Clinton
not Clinton
These examples will produce a list with all stories that do not contain the word Clinton.
And Negation
To negate the sense of a search term in combination with another search term, the caret ( ^ ) or
the special word ANDNOT can be used. It is always used in conjunction with two terms.
Examples:
Bush andnot Laura
Bush ^Laura
Either of these examples will produce a list with all stories containing the word Bush, except
those stories that also contain the word Laura.
Bush ^Laura | Barbara
In the preceding example, the operators have left-to-right precedence. The example searches for
stories with Bush and not Laura or with stories containing Barbara.
To clarify the example, items are "grouped" as follows:
(Bush ^Laura) | Barbara
Complex Phrases
Complex phrases use special characters and special words to refine the relationships between
words you are looking for, including spanning value.
Spanning Value
A spanning value can be added to find the specified words in order, but with intervening words.
Spanning value refers to the number of words allowed between any adjacent pair of words in the
phrase.
The query "give liberty death :3" will find stories containing the phrases give me liberty or give
me death and also give me liberty but Andrew death.
The Find/Find Next Command
181
The Find/Find Next Command
To search for individual occurrences of text in a story, use the Find/Find Next Command
(Ctrl+F). Find/Find Next locates the first or next match between your search text and information
in stories in the iNEWS database.
When you are using Find/Find Next, your cursor must be located in one of the following places:
• In the story panel, looking for matches within a single story
• In the queue panel, looking for stories with information matching your search text
Type text you want to find in one of the following places:
• A dialog box
• The Find toolbar text box
nPress F3 as a shortcut to Find Next. For more information, see “Search Keyboard Shortcuts” on
page 222.
Find/Find Next Search String
With Find/Find Next you can search for a single word or part of a word in a story, or search for
multiple words at the queue level.
For example, a single word might be: Bush
Part of a word might be: airp (this would find airplane and airplay), quake (this would find quake
and earthquake), or Pat (this would find Patrick and Patrice).
Using Find/Find Next in the Story Panel
To search an individual story:
1. Select Edit > Find (or press Ctrl+F).
The Find dialog box opens.
2. In the Find what text box, type the search text.
The Find/Find Next Command
182
3. Click Match whole word only to match the search text exactly.
4. Click Match case to match the search text case exactly.
5. Click Find Next.
The first occurrence of the search text is highlighted. Or, if the search is unsuccessful, the
message "Finished Searching the story" appears.
6. To repeat the search, click Find Next, or press F3.
nYou can press the Esc key to cancel a Find command search process within a few seconds.
Using Find/Find Next in the Queue Panel
To search stories in the queue panel:
1. Select Edit > Find (or press Ctrl+F).
The Find dialog box opens.
2. In the “Next Story containing the text” box, type the search text.
3. Click the appropriate Search only in button to choose the selection field.
Selection field Options
Next Story containing the text Type search text with operators, if any.
Search only in:
Index field Limit search to text in Index field (usually the story
title).
Form Limit search to text in story form.
Using the Find All Command
183
4. Click Find.
The selection box moves to first occurrence of search text, which is highlighted. Or, if the
search is unsuccessful, the message "Can’t find string" appears. If the queue is a locked
queue, you will get results, but will be notified the information is unavailable when you
attempt to open the search results.
5. To repeat the search, select Edit > Find again or press F3.
Using the Find All Command
To use the Find All command:
1. Select Edit > Find All (or press Ctrl+Shift+F).
The Find All dialog box opens.
First x paragraphs Limit search to text in first x paragraphs.
Entire Story Search entire story for specified search text.
Selection field Options
Using the Find All Command
184
2. On the Simple tab or Advanced tab, fill in the search criteria you want to use.
The Find All dialog box lets you perform both simple and advanced searches, depending on
whether the chosen queue in which you want to search is indexed; the Advanced tab appears
if one or more indexed queues are selected. See “Find All Dialog Box” on page 185 for more
information.
3. If the queue name in the Location section is not the queue you want, you can choose a new
one. Select multiple folders or queues by holding down the CTRL key while selecting them
with the mouse.
You cannot search simultaneously in indexed and non-indexed queues. Indexed queues are
indicated in the Location section by a blue square with white exclamation point over the
icon.
4. Click OK.
nWhen several users are performing Find All searches simultaneously, a message may appear
stating there are other search requests ahead of your search. This means you must wait until
other searches are completed before yours will be performed. Your search will then start to
generate results.
As iNEWS finds search results, they will appear in the Search Results pane. When the
search is complete, you can see the number of results at the top of the Search Results pane.
5. To open a story in the Results list, double-click on it.
6. To repeat your search, press Ctrl+Shift+F. Click the Favorites button, select Last Query, and
click OK.
Find All Search String
With Find All, you can search for:
• A single word (or part of a word)
•Multiple words
Single-Word Search Strings
A single word can be "Bush" or "earthquake" and part of a word can be "airp" which would find
"airplane" and "airplay."
Multiple-Word Search String
Find All permits the use of Boolean (or logical) operators to help you use multiple words to
refine your search. Use these operators only when searching from the queue panel. Valid
Boolean operators are:
Using the Find All Command
185
Find All allows words separated by a single operator or by combinations of the operators "and,"
"or," and "not." This command also allows use of parentheses to specify evaluation order. For
example, you can search for "(reagan or bush) and policy" or "(clinton not chelsea) and
whitewater."
Find All Dialog Box
The Find All dialog box is divided into several sections/tabs:
• Location section
• Simple tab
• Advanced tab
• Search For section
• Favorites
Location Section
The iNEWS directory appears in the Location section. Use the Location section to select a folder
or queue in which to search. When searching non-indexed folders or queues, only one may be
selected at a time. If searching indexed queues, then multiple indexed folders/queues may be
chosen.
Simple Tab
The Simple tab provides a quick and easy way to do basic searches in both indexed and
non-indexed folders/queues.
Link two terms with: Search retrieves:
and Any story that contains both terms. For example, "roses and lilacs" finds
instances where both "roses" and "lilacs" occur.
or Any story that contains either term. For example, "roses or lilacs" finds
instances where either "roses" or "lilacs" occur.
not Any story that contains the first term but not the other term. For
example, "roses not lilacs" finds instances where "roses" occurs except
instances where "lilacs" also occurs.
Using the Find All Command
186
In the Search For section, you can select to search in the story itself or the story form and
whether it “Has” or “Has Not” the string of text you enter in the provided text field.
The And and Or radio buttons let you combine multiple words in the search string.
The Date Search lets you search for results that match specified date criteria.
The number you enter in Maximum Hits determines the maximum number of results the system
will return.
nYour system administrator can set a limit to the maximum number of results in a search. So, if
you request a maximum of 50 search results, and your system administrator has set the maximum
limit to 40, you will only see 40 search results.
The numerical value you set in Number of Paragraphs determines how many paragraphs, starting
from the beginning of a story, are searched before moving on to the next story. For instance, if
you enter a 10 in this field, a search will occur only within the first 10 paragraphs of a story. A
match occurring in the 11th paragraph would not be recognized. To search all paragraphs, enter a
number well beyond the number of paragraphs known to be in the story being searched, such as
1000.
nThe Number of Paragraphs box will appear gray (disabled) when the folder or queue selected in
the Location section is indexed.
Advanced Tab
The Advanced tab can only be used when searching in indexed folders or queues. It will not
appear in the dialog box if a non-indexed folder or queue is selected in the Location section.
Using the Find All Command
187
The Advanced tab provides more advanced options than the Simple tab, such as the Raw Query
Editor ability to add multiple rows of search criteria parameters.
To add a row to Search For section, click the Plus button (+) provided at the end of the last row.
The Plus button will change to a Minus button, which can be used to remove a row from the
Search For section.
The Raw Query Editor lets you view and/or modify the raw search criteria text.
nTip: You can set up a complex search, select the text in the Raw Query Editor box, copy that text
into a mail story and send it to another user so they can execute the same complex search.
If using the Raw Query Editor, you should be familiar with syntax and operators used in Find All
searches, since they are the same for defining raw queries. For instance, the following characters
are used for the operators: And, Or, And Not, and Has Not.
Parentheses are used to specify evaluation order. For instance, you want to search for stories that
mention either Hillary or Bill Clinton, but you only want stories that do not also mention their
daughter, Chelsea.
You could enter:
(Hillary & Clinton) | (Bill & Clinton) &!(Chelsea)
The combination &! accomplishes the same thing as the caret symbol (^) would in a query.
Another example is a query that searches for stories about domestic policies or domestic agenda,
but not domestic abuse. In this example the query might be written this way:
(domestic & agenda) | (domestic & policy) ^ (domestic & abuse)
An asterisk (*) may be used as a wildcard for partial spellings, such as
airp*
to find stories with
words such as airport, airplane, and airplay.
Operator Character
And Ampersand (&)
Or Pipe symbol ( | )
AndNot Caret symbol ( ^ )
Has Not Exclamation mark (!)
Using the Find All Command
188
Favorites
You can use the Favorites button to restore all search criteria set in the Find All dialog box during
the Last Query run in the current session. The Favorites button also lets you save your favorite
searches for use again at a later date. For more information, see “Managing Your Favorite
Searches” on page 188.
Managing Your Favorite Searches
When you have a search that you want to keep to use again at a later date, you can save that
search as a favorite, using the Favorite button in the Find All dialog box.
To add a search to Favorites:
1. Set the search criteria in the Find All dialog box.
2. Click Favorites.
3. Select Add to Favorites.
To run a favorite search:
1. Open the Find All dialog box.
2. Click Favorites.
3. Select one of the favorite searches in the context menu’s list.
4. Click Search.
To organize favorite searches:
1. In the Find All dialog box, click Favorites.
2. Select Organize Favorites.
Using the Find All Command
189
3. (Optional) Select favorites and click Rename to modify their names.
4. (Optional) Select favorites and click Delete to remove it from your list of favorite searches.
5. Click Close.
Date Variables for Searching
These variables apply to Date Search options in both the Search Queue Setup and the Find All
dialog boxes, accessible via an iNEWS Workstation. The options for searching by date are
documented in more detail in the following table:
Option Description
Today Range = 00:00:00 through 23:59:59 of present day
Tomorrow Range = 00:00:00 through 23:59:59 of tomorrow
Yesterday Range = 00:00:00 through 23:59:59 of yesterday
Next Week Range = 00:00:00 of next Sunday through 23:59:59 of next Saturday
This Week Range = 00:00:00 of this Sunday through 23:59:59 of this Saturday
Last Week Range = 00:00:00 of prior Sunday through 23:59:59 of prior Saturday
Next Month Range = 00:00:00 of the first day of next month through 23:59:59 of the last day of
next month
Using the Find Global Command
190
Using the Find Global Command
Find Global is used to search all indexed queues in the iNEWS system.
To use Find Global:
1. Select Edit > Find All or press Ctrl+Shift+F.
The Find All dialog box opens.
This Month Range = 00:00:00 of the first day of this month through 23:59:59 of the last day of
this month
Last Month Range = 00:00:00 of the first day of prior month through 23:59:59 of the last day of
prior month
Next Quarter Range = 00:00:00 of the first day of first month of next quarter through 23:59:59 of
the last day of last month of next quarter
This Quarter Range = 00:00:00 of the first day of first month of this quarter through 23:59:59 of
the last day of last month of this quarter
Last Quarter Range = 00:00:00 of the first day of first month of prior quarter through 23:59:59
of the last day of last month of prior quarter
nNote: Quarters are defined as:
1st quarter = January 1st through March 31st
2nd quarter = April 1st through June 30th
3rd quarter = July 1st through September 30th
4th quarter = October 1st through December 31st
Next Year Range = 00:00:00 January 1st through 23:59:59 December 31st of next year
This Year Range = 00:00:00 January 1st through 23:59:59 December 31st of this year
Last Year Range = 00:00:00 January 1st through 23:59:59 December 31st of prior year
Option Description
Search Results Pane
191
2. In the Location section, select the top of the directory tree.
nSelecting anything other than the top of the directory tree will result in a Find All search of the
selected folder or queue.
3. In the Search For section’s text box, type the search text.
4. Click OK to send the search.
As iNEWS finds search results, they will appear in the Search Results pane. When the
search is complete, you can see the number of results at the top of the Search Results pane.
5. To open a story in the Results list, double-click it.
6. To repeat your search, press Ctrl+Shift+F. Click the Favorites button, select Last Query, and
click OK.
Search Results Pane
When you initiate a search, results will appear in the Search Results pane. You can move, resize,
dock, or undock this pane. It is made visible when you initiate a search. Show or hide this pane
by pressing Ctrl+R.
Search Results Pane
192
nYou can configure the form used for the Search Results pane by selecting Tools > Options >
Preferences and clicking on the Search Results tab.
Results Pane Description
Item Description
Refine Use this box to enter additional words to your search, to further refine it.
You’d want to use this box if your initial search produces too many results.
For example, if your original search included "clinton" OR "gore" but you
only wanted stories that contain the word "scandal" and either "clinton" or
"gore," you would add "scandal" to the Refine box. The search will look in the
Search Results pane for your previous search results, then further refine those
results as you indicated in the Refine box. To start the refined search, type a
space in the Refine box or press Enter on the keyboard.
Results List Contains fields from the form you selected to display your results. (The
default form to use is defined in your user preferences, under "Search
Results." It can also be temporarily changed by right-clicking on the results in
the Search Results pane and selecting "Use Form.") Click on any column to
sort the list by that criterion. To open an item in the list, select it and press
Enter, or double-click it. This will navigate in the currently selected
workspace to the story you’ve selected. You can also select multiple stories in
the Results list and move, copy, or delete selected items.
Clear/Stop button This button is located at the bottom of the Search Results pane and toggles,
depending on whether or not a search is in progress. When a search is not in
progress, the Clear button lets you clear all items in the Results list. When a
search is in progress, the Stop button lets you stop the search.
Search Queues
193
Search Queues
A search queue is a special queue that stores a pre-defined query of indexed queues, along with
its own queue form and read group.
When users with proper read access open a search queue, a fast text search (FTS) is activated,
and the results are delivered to the workspace in the Queue panel instead of the Search Results
pane. The results can then be copied, moved, deleted, and edited from the workspace. How fast
the results are returned depends on the speed of your FTS system, the size of your index, and the
number of areas that is being searched, but the usual time frame is between one and 15 seconds.
Some users can create a search queue. To do so, the user must have proper permissions for
creating queues and write access to the parent directory in which the search queue will be
created.
To create a search queue:
1. At an iNEWS Workstation, in the Directory panel, right-click on a folder in which you want
the search queue created.
2. Select New Search Queue.
The New Search Queue dialog box appears.
3. Type the name of the new search queue and click OK. The naming restrictions for search
queues are the same for those of directories and other queues.
Status Box Located at the bottom of the Search Results pane, next to the Clear/Stop
button, this box displays current search state. If there are errors in the search,
or if you stop a search, the appropriate message displays. If the Seek server is
busy when you start your search, you will be notified in this box.
Results Pane Description
Item Description
Search Queues
194
The Search Queue Setup dialog box opens with the name of the search queue appearing in
square brackets in the title bar. For instance, CRIME is the search queue name in the
following sample image.
4. Select the indexed queue or queues you want to search from your site or a Community site, if
available. To choose multiple queues, press and hold the Control key while clicking on your
selections.
5. Use the Search For area of the Search Criteria tab to set the filters for your search.
Otherwise, you can type in your query using the Raw Query Editor. For more information on
this editor, see the Advanced Tab information in “Find All Dialog Box” on page 185.
6. Use the Date Search area to define a time frame for the query; you can search by the date a
story aired or was created, or by last date a story was modified. For more information, see
“Date Variables for Searching” on page 189.
7. (Optional) Maximum hits can also be altered in the Search Queue Setup dialog box. The
default is 10. When a user opens a search queue, the search’s result count is displayed in the
status bar.
8. Click Save to save your new search queue. It will appear in the Directory panel.
Search queues are distinguished from other types of queues by its magnifying glass icon.
Search Queues
195
The following example shows two search queues created in the WIRES directory, each for a
different topic: one regarding the New York Stock Exchange, the other on topics about
terrorism.
9. After the search queue is created, by default it will use the queue form and read group
already associated with the parent directory in which the search queue was created. You can
view these properties or modify them by doing the following:
a. Right-click on the new search queue in the Directory panel.
b. Select Properties.
An abbreviated version of the Queue Properties dialog box opens, showing only the
Forms and Groups tabs.
Search Queues
196
Only the queue form property on the Forms tab may be altered for a search queue.
Though the other properties are displayed, they are read-only and not used by the
system.
On the Groups tab, only the read group property may be altered. A setting of
!<none>
means no read group is defined; therefore, there is no restriction, and every user can see
the search queue.
Word Delimiters
197
c. Click OK. If any settings were modified, they will be saved. To close without saving,
click Cancel.
Word Delimiters
When words are separated by white space and/or special characters, the white space, whether
tabs or spaces, is equivalent to a single separator and is called a "word delimiter." Word
delimiters are never indexed as part of a word and should not be used in search expressions.
In the name, "O’Connor," for example, the apostrophe is a word delimiter and is not indexed. It
is the two words "O" and "Connor," which are indexed. To search for this word, you would do a
phrase search for "o connor". Double quotes are part of the search expression and indicate a
phrase: in this case, two adjacent words in the story, "o" and "connor".
The set of characters used to isolate words when indexing includes the spacebar character and
the following 32 characters:
‘ ~ ! @ # $ % ^ & * ( ) " ’ | \ + = - _ ; : / ? < > , . [ ] { }
nIf you use any word delimiters in a search string it will yield unpredictable results. An error may
appear that states, "Find can’t do searches with NOT," or "Operator can’t follow operator in
search."
Special characters, when used, must be preceded by a backslash \ or removed.
Basic Proximity Searches
If you use the last word in a paragraph and the first word in the following paragraph in a
proximity query, you must use a spanning value of at least 5 to find the story (1 for the first word,
2 for the end of the paragraph, and 2 for the start of the paragraph). A spanning value of less than
5 will always fail.
Brackets
To search for stories containing a set of words near each other in any order, enclose the word set
in square brackets ( [...] ).
The query: [taxes deductions] will find stories containing taxes after all the deductions and
deductions figured from state taxes.
n The maximum number of words allowed from the start of the first expression in the range to the
start of the last expression in the range is 10. The default will allow 9 words between the first and
last words in the brackets.
Field Searches
198
Near Value
You can also use the special word NEAR between words or phrases that must be within 10 words
of each other, but in the same order.
For example, taxes NEAR deductions will find stories containing taxes after all the deductions,
but NOT deductions figured from state taxes
Field Searches
Field searches look in specified Form fields (such as Writer, Endorsed-By, Title, Tape ID, and so
on) or in virtual fields (such as Form, Cues, and Body) for information you request.
Field Operator
To search for stories containing field values matching a particular pattern, precede the pattern by
the field name, using the colon ( : ) as a separator. All field operators must not have any white
space between the field name and the operator. You can have white space after the operator
(before the value). If there are multiple field operators, they must not have any white space
between them, as in:
:= :! :!= ~! :# ::
Example, a query using a colon, such as title:scotus, will find stories in which the title field has
the value scotus (Supreme Court of the United States). The field name is not case-sensitive.
This construct will also work for any arbitrary search subexpression. So, you can combine it with
other operators such as OR or NOT, and use grouping such as parentheses or square brackets as
in this example:
writer: (eric* | *smith)
This example will find all stories where the writer’s user ID either begins with eric or ends with
smith, such as eric, erics, ericsmith, eric-s, ericson, smith, esmith, bobsmith, and so on.
As another example, the colon (:) can be augmented by the negation operators (! or NOT).
For example, writer:!esmith will find all stories for which the writer was not esmith.
Here is another example: Endorsed-by:!*
This example will list all stories that have not been endorsed (nothing in the Endorsed-By field).
Field Searches
199
Values in Fields: Alphanumeric vs. Numeric
Some fields in a story form will always contain strictly numeric data such as the audio time (a
number of seconds) or a line count. Other standard date fields, such as Modified-By, will be
converted to strictly numeric fields by the indexer. Still other fields, such as Title or Writer, are
usually letters, but may have some combination of letters and numbers (for example, a user could
have the alphanumeric username of steve3).
There is a major difference between numbers parsed by the indexer and numbers left alone. Only
numbers parsed can be used in the numeric syntax.
Number Operator
The Number operator ( # ) expresses values the FTS server looks for.
Numeric Expressions
If a field contains multiple number operators separated by delimiters, the first complete number
read is used.
For all table entries above, query syntax requires "#" immediately following ":", and white space
may be included after the "#", as in:
Tape-ID:# == 4375
Date-Time Field Values
You can express date and time values in any format understandable by Microsoft Windows.
These include, but are not limited to, the following:
25 January 2014
8:30:00
This expression: Means this:
#!= is not equal to
#== is equal to
#<= is less than or equal to
#< is less than
#>= is greater than or equal to
#> is greater than
Field Searches
200
20:30:00
January 25, 2014 8:30:00
8:30:00 Jan. 25, 2014
1/25/2014 8:30:00
n These formats are localized for other languages as well, so that "25 janvier 2014" will work if
your locale is French, and "25.1.2014" will be understood as well.
In the raw query format, date and time values are expressed as numeric values in search
expressions. The form of the number is:
yyyymmddhhmmss.
nAny omitted information at the end of the value will be filled in by the Fast Text Search server
with the earliest possible value.
For example, 2014 will be converted to 20140101000000 or January 1, 2014 at midnight.
Another example, the query Modify-Date:# > 20140403 will find all stories in which the
Modify-Date field is later than the first second of April 3, 2014.
And the query Modify-Date:# > "201404031000" will find all stories in which the Modify-Date
field is later than 10:00 a.m. and 0 seconds on April 3, 2014.
This value: Signifies this:
yyyy 4-digit representation of the year
mm 2-digit month (01 is January and 12 is
December)
dd 2-digit day of the month (starting at 01)
hh 2-digit hour (00 is midnight, 23 is 11:00 p.m.)
mm minute (00 to 59)
ss second (00 to 59)
Searching Older Stories
201
Searching Older Stories
The find process normally begins:
• At the top of a queue if you are in the Directory panel and have selected but not yet opened a
queue (Find All only)
• In the queue panel, at the first story below the selected story
• At your cursor position, if you are in a story
If you are in the queue panel and want to start a search (either Find or Find All) with a story older
than the one you have currently selected, use the following procedure to access the Go To Time
dialog box, where you can select a story "x" hours older than the one currently selected. Your
search starts from the older story.
To start a search from an older story:
1. Select Go To > Time.
The Go To Time dialog box opens.
2. Click on the up or down Spin buttons to select the correct number of hours.
3. Click OK.
18 Local Databases
With a local database you can create queues and edit stories before placing them on the iNEWS
Server where all users share information.
While daily work is done at an iNEWS Workstation, it is still useful for you to have an
understanding of the larger architecture, which makes up the system.
The following topics provide more information about working with local databases:
•Local Database Structure
•Local Database Security
•Creating a Local Database
•Logging into a Local Database
•Creating a Folder in Your Local Database
•Creating a Queue in Your Local Database
•Deleting a Folder or Queue from a Local Database
Local Database Structure
203
Local Database Structure
You must build a local database on a user’s computer before the user can create or copy stories to
and from the regular server database. In some cases, your system administrator(s) will want to
create a standard local database for all users as a “starter” database.
For the average user the following local database structure would be more than adequate:
C:\Generic
Scripts
Notes
Rolodex
You could also create queues for various projects a user is working on, such as:
Mayors-race
Restaurants
Or you might decide to create a local database that resembles your iNEWS Server database. If
so, here’s an example of the file structure for both an iNEWS Server and local database
(
C:/Generic
) as they might appear in the Directory panel of iNEWS:
Local Database Security
204
For instructions on creating folders and queues in your local database, see “Creating a Folder in
Your Local Database” on page 207 and “Creating a Queue in Your Local Database” on page 208.
Forms and Print Styles for Local Databases
In iNEWS, forms are created and assigned to queues to customize the type of information that
appears in the stories in those queues. These forms must be synchronized with forms in the
server database and assigned to local queues; otherwise, story forms might look unfamiliar in the
local database. Systems often contain many forms, but not all forms are necessary for a local
database.
Also, styles, defined in the server database for the purpose of printing stories, should be
synchronized so that those styles are accessible in the Local Printing dialog box when printing
stories from the local database.
When forms and styles are locally synchronized, copies of forms (
FORMS.QUE
) and styles
(
Styles.FLD
) on the remote server are copied to the local computer—the location varies
depending on the computer’s operating system—after which, you can select forms, via the
Queue Properties dialog box, to assign them to queues in the local database and choose styles
when printing stories from your local database.
To locally synchronize forms and styles, contact your system administrator.
In some cases, your system administrator will create a “starter” local database, synchronize
forms and styles, and assign forms to that local database’s queues. This starter database can be
kept as a master copy, and a batch file can be created that copies it to multiple workstations so
that all users begin with identical local databases. The system administrator might also want to
open
FORMS.QUE
for the “starter” local database to remove unnecessary forms and reduce the
local database size.
After the local database folder, forms, and styles are on the PC’s hard drive, you can choose the
local database when you log in to iNEWS.
Local Database Security
The system’s database has security on the iNEWS Server. Directories and queues in the database
on the remote server can be protected by read and write groups. In addition, users can lock their
queues and individual stories if they want.
However, local databases do not have the same security protection because they are not part of
the database on the iNEWS Server. Because they are not on the iNEWWS Server, it is not
possible to assign read or write groups to local databases, and users cannot lock queues or stories
in the local database.
Creating a Local Database
205
Security on the local database is completely controlled by the security measures provided by the
PC’s operating system. Consequently, users should consider local databases unsecure and the
data contained within them available to any user of the PC.
Creating a Local Database
You can create a local database on any local drive accessible to your workstation.
nLocal databases cannot be locked, and anyone who starts up the workstation can log in to the
local database, unless you protect the database using the security features of the workstation’s
operating system.
To create a local database:
1. Double-click the iNEWS icon on the desktop.
The Server Connection (standard log in) dialog box opens.
2. Click New.
The Specify New Local Database dialog box opens.
3. Do one of the following:
Logging into a Local Database
206
tType the path to the folder where the new local database will be.
nThe iNEWS Workstation will display the entire path to the local database, so if more than one
database is created in the same folder location, such as My Documents, the directory display will
look identical for both unless the user hovers the mouse pointer over each one.
tClick Browse and select the folder in the Browse for Folder dialog box.
4. Click OK.
The new database appears in the Local Database(s) list with a check mark in its check box.
Logging into a Local Database
You can simultaneously log into the iNEWS Server database and one or more local databases
stored on your workstation’s hard drive.
nYou must be on the network with your server to open both a local database and a server database
at the same time.
The procedure for simultaneously opening a server database and local database(s) requires a
server designation in the Server field and one or more local databases checked in the Local
Database(s) section. You must also enter a user password to connect to an iNEWS Server before
clicking Login.
Perform the following login procedure whenever you only want to open one or more local
databases.
To log into only a local database:
1. Double-click the iNEWS icon on the desktop.
The Server Connection (standard log in) dialog box opens.
Creating a Folder in Your Local Database
207
2. Enter a User ID in the User field.
3. Delete any information from the Server and Password fields in the Remote Connection
section.
nYou do not need a password to log into a local database; however, you must clear the Server field
in the iNEWS Server Connection dialog box to only log in to the local database.
4. Select the local database to which you want to log in from those shown in the Local
Database(s) section.
5. Click Login.
Creating a Folder in Your Local Database
In iNEWS, the Directory panel lists the contents of the local database. From an iNEWS
Workstation, you can create a new directory (folder) in the Directory panel.
To create a new directory:
1. Select the directory under which you want the new folder to be created.
nIf you are creating a new top-level directory, be sure to select the local database instead, such as
C:\Generic
, rather than a folder.
2. Do one of the following:
tSelect Tools > New Folder.
tRight click on the directory—or database, if you are creating a new first-level
folder—and choose New Folder from the context menu.
A new folder is created in the database file structure, at the end of any existing folders.
The title, New-Folder, is highlighted, so you can rename it.
Creating a Queue in Your Local Database
208
3. Type the name of the new folder, such as
10P
.
4. Press Enter to save the new folder name. The newly created folder will inherit the database
traits of its parent directory initially. You can open the new queue by double-clicking on it.
Creating a Queue in Your Local Database
You can create a new queue, such as a rundown queue for your 10PM show, in your local
database from the Directory panel of the iNEWS Workspace.
To create a new queue:
1. Select the directory in which you want the new queue to be created.
2. Do one of the following:
tSelect Tools > New Queue.
tRight click on the folder and choose New Queue from the context menu.
A new queue is created in the database file structure, at the end of any existing queues.
The title, New-Queue, is highlighted, so you can rename it.
3. Type the name of the new folder, such as
RUNDOWN
.
4. Press Enter to save the new queue name. The newly created queue will inherit the database
traits of its parent directory initially. You can open the new queue by double-clicking on it.
Deleting a Folder or Queue from a Local Database
209
Deleting a Folder or Queue from a Local Database
A directory (folder) must be empty before you can delete it.
To delete a folder or queue:
1. In the Directory panel of the iNEWS Workspace, select the folder or queue you want to
remove from the local database.
2. Select Tools > Delete.
nAll stories in a queue must be deleted before you can delete the queue.
19 Connecting to a Remote Service
Remote service is a console for remotely accessing the iNEWS Servers. Connect to a remote
service to access data, send commands to the service, and capture information from it. You can
read the attributes of the connection session and select the service.
To connect to a remote service:
1. Select Communicate > Connect to Service.
The Connect to Service dialog box opens.
2. Click a service from the list of available services.
3. Click Connect.
A console window opens.
Disconnecting from a Remote Service
211
Disconnecting from a Remote Service
When you are done with your connect session, log out of the remote service as directed by your
system administrator. If the remote session window doesn’t close by itself within 30 seconds,
type Ctrl+] to display the command prompt. Then type quit, such as: cmd> quit
• Do not select File > Exit to end a session. Exit only closes the window, but it does not log
you out. Your session could be left running on the computer to which you are connected.
• Also, do not click on the X button to end a session. Although the button is used to close
applications on Microsoft Windows-based operating systems, it will only close the window,
not log you out. Your session could be left running on the computer to which you are
connected.
ASystem Shortcuts
In iNEWS, there are several ways to perform almost any action. This is because different
users like to work within the system in different ways. The iNEWS system lets you perform
system actions in the following ways:
• Press a key or combination of keys on the keyboard
For example, press Ctrl+N to create a new story.
• Use your cursor to click on a menu and a command within the menu
For example, select File > New Story.
• Use the toolbar buttons
For example, click the New Workspace button on the Main toolbar.
• Right-click an area to access a context menu
For example, right-click on a queue to get field width and properties commands.
System shortcuts allow you to work on the system in the fastest, easiest way for you. This
means that you can concentrate on the tasks at hand rather than having to learn a prescribed
way to use the system.
The system shortcuts perform different tasks, depending on which panel is active in the
workspace. The following charts detail the system shortcuts as they work within each
element of the system.
The following topics describe the system shortcuts in detail:
•Directory Panel Shortcuts
•Message and Mail Shortcuts
•Queue Panel Shortcuts
•Story Panel Shortcuts
•Workspace Shortcuts
•Search Keyboard Shortcuts
213
Directory Panel Shortcuts
Directory panel shortcut keys allow you to move quickly within the Directory panel. The
Directory panel must be active in order for these shortcut keys to work as described below.
Message and Mail Shortcuts
Message and Mail shortcut keys let you move quickly within the Mail panel. The Mail panel
must be active in order for these shortcut keys to work as described below.
To: Press this on the keyboard:
Expand a folder (if your cursor is on a directory) Right arrow
Open and display a queue (if your cursor is on a queue) Enter
Collapse a folder (if your cursor is on a directory) Left arrow
Display the previous screen Ctrl+Page Up
Display the next screen Ctrl+Page Down
Move to the top of the directory tree Home
Move to the bottom of the directory tree End
Move up one screen Page Up
Move down one screen Page Down
Move to the previous item in a directory Up arrow
Move up one item on the previous screen Ctrl+Up arrow
Move to the next item in a directory Down arrow
Move down one item on the next screen Ctrl+Down arrow
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Check name in message
system
Ctrl+W Communicate >
Messages > Check
Name
Check Name
Queue Panel Shortcuts
214
Queue Panel Shortcuts
The Queue panel displays information in columns and rows, all of which cannot be
displayed at once. Queue panel shortcut keys let you move quickly within the Queue panel
so you can easily get to information that may not be displayed. The Queue panel must be
active in order for these shortcut keys to work as described below.
Move to the left side of a
mail window
Alt+Left arrow
Move to the right side of a
mail window
Alt+Right arrow
Open the Message History
dialog box
Shift+F8 Communicate >
Messages > Show
History
Message > History
Toggle the Message toolbar
to be displayed or hidden
F8 View > Message Bar,
or
Communicate >
Messages > Message
Bar
Main > Message Bar
Toggle the Mail workspace
open or closed
F9 Communicate >
Open Mail
Main > Mail
Window
View users who are logged
in to the message system
Ctrl+L Communicate >
Messages > Logged
in Users
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Copy selected stories to a
queue
Ctrl+D Edit > Copy to... Copy to
Create and insert a new story
where your cursor is
Ctrl+N File > New Story Main > New Story
215
Delete a selected story Delete or Ctrl+K Edit > Kill Kill Story(ies)
Display the Queue Properties
window for a selected queue
Alt+Return (or
Alt+Enter)
Edit > Properties Properties
Edit lock a story Ctrl+E Story > Edit Lock Main > Edit
Lock/Unlock
Open the Find dialog box Ctrl+F Edit > Find Find > Find Find
Open the system print dialog
box
Shift+Ctrl+P File > Print >
System Print
Main > System Print
Open the local print dialog box Ctrl+P File > Print >
Local Print
Main > Print
Repeat current Find parameters F3 Edit > Find Next Find > Find Next
Refresh a Queue or Story panel
display
F5 View > Refresh
Select a current story and the
entire row of information
Shift+Spacebar Selector button (1st
column of queue)
Select a current story group Shift+Spacebar+
Spacebar
Group buttons (2nd
column of queue)
Move a display up one screen Page Up
Move a display down one
screen
Page Down
Move to the first (left-most)
field in the current row
Home
Move to the top story (slug) in
a queue
Ctrl+Home
Move to the last (right-most)
field in the current row
End
Move to the last story (slug) in
a story
Ctrl+End
Move selected stories Ctrl+M Edit > Move to Move to
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Story Panel Shortcuts
216
Story Panel Shortcuts
Story panel shortcut keys let you move quickly within the Story panel. The Story panel must
be active in order for these shortcut keys to work as described below.
Create story group Ctrl+Alt+G Group Stories >
Create
Create Story
Group
Dissolve story group Group Stories >
Dissolve
Dissolve Story
Group
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Assign channel Shift+Alt+C Story > Production
Cue > Assign
Channel
Assign Channel
Bold text Ctrl+B Format > Bold Format > Bold Format > Bold
Delete a production cue Alt+Delete Story > Production
Cue > Delete
Delete
Production Cue
Copy selected text to the
Clipboard
Ctrl+C Edit > Copy Edit > Copy Copy
Copy selected text to the
Scratchpad
Shift+Ctrl+C Edit > Copy to
Scratchpad
Scratchpad >
Copy to
Scratchpad
Cut selected text to the
Clipboard
Ctrl+X Edit > Cut Edit > Cut Cut
Cut selected text to the
Scratchpad
Shift+Ctrl+X Edit > Cut to
Scratchpad
Scratchpad >
Cut to
Scratchpad
Delete selected text Delete Edit > Cut Edit > Cut Cut
217
Edit lock the active story Ctrl+E Story > Edit Lock Main > Edit
Lock/Unlock
Erase the Scratchpad Shift+Ctrl+Delete Edit > Erase
Scratchpad
Scratchpad >
Erase
Scratchpad
Find All looks for search
string in queue or directory
(indexed or non-indexed)
Shift+Ctrl+F Edit > Find All Find > Find All
Find Global looks for search
string within all indexed
queues in database
Shift+Ctrl+G Find > Find Global
Find text in the active story Ctrl+F Edit > Find Find > Find
Insert a production cue Alt+Insert Story > Insert
Production Cue
Insert
Production Cue
Insert/Overtype text Insert
Italicize text Ctrl+I Format > Italic Format > Italic Format > Italic
Launch CG Title Entry Ctrl+Shift+T Tools > Titling Titling
Navigate up Alt+Up
Paste text from the
Scratchpad into the insertion
point in a story
Shift+Ctrl+V Edit > Paste from
Scratchpad
Scratchpad >
Paste from
Scratchpad
Paste text from the
Clipboard into the insertion
point in a story
Ctrl+V Edit > Paste Edit > Paste Paste
Refresh a Queue or Story
panel display
F5 View > Refresh
Repeat current Find
parameters
F3 Edit > Find Next Find > Find Next
button
Save a story Ctrl+S File > Save Story Main > Save Story
Switch between left and
right script columns
F6, Shift+F6
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Story Panel Shortcuts
218
Story Panel Shortcuts: Navigation
Timing a block of text Shift+Ctrl+B Story > Block Time Block Time
Underline text Ctrl+U Format > Underline Format > Underline Format >
Underline
Undo the previous action Ctrl+Z Edit > Undo Undo
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
To move:
Press this on the
keyboard:
Use this menu and
command:
Use this toolbar
and button:
To the beginning of the current line
in a story
Home
To the beginning of a story Ctrl+Home
To the end of the current line in a
story
End
To the end of a story Ctrl+End
To the next story Alt+Page Down Story > Show Other >
Next
Browse > Next
To the next tab stop Tab
From the story form to the story
body
Alt+Down arrow Story > Show Other >
Last
From the story body to the story
form
Alt+Up arrow
Up one screen Page Up
To the top of the Story panel Ctrl+Page Up
Down one screen Page Down
To the end of the last line in the
Story panel
Ctrl+Page Down
Left one character Left arrow
219
Story Panel Shortcuts: Opening Stories
Story Panel Shortcuts: Selecting Items
To the beginning of the previous
word
Ctrl+Left arrow
Right one character Right arrow
To the beginning of the next word Ctrl+Right arrow
Up one line Up arrow
Up one paragraph Ctrl+Up arrow
Down one line Down arrow
Down one paragraph Ctrl+Down arrow
To move:
Press this on the
keyboard:
Use this menu and
command:
Use this toolbar
and button:
To open:
Press this on
the keyboard:
Use this menu and
command:
Use this toolbar
and button:
The first story in a queue Alt+Home Story > Show Other > First Browse > First
The previous story Alt+Page Up Story > Show Other > Previous Browse > Previous
The last story in a queue Alt+End Story > Show Other > Last Browse > Last
The Wires Priority window F7 GoTo > Priority Queue Main > Bulletin
The Wire Alerts History window Shift+F7 GoTo > Alerts History
To select:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
All Ctrl+A Edit > Select All Select All
Text, a character at a time,
moving backward (to the left)
Left arrow
Text, a word at a time,
moving backward (to the left)
Ctrl+Left arrow
Story Panel Shortcuts
220
Story Panel Shortcuts: Turning On Modes
Text, a character at a time,
moving forward (to the right)
Right arrow
Text, a word at a time,
moving forward (to the right)
Ctrl+Right arrow
Text, a line at a time, moving
up (toward the beginning of a
story)
Up arrow
Text, a paragraph at a time,
moving up (toward the
beginning of a story)
Ctrl+Up arrow
Text, a line at a time, moving
down (toward the end of a
story)
Down arrow
Text, a paragraph at a time,
moving down (toward the
end of a story)
Ctrl+Down arrow
To select:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
To turn on:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Presenter Instructions text
mode in a story
Ctrl+Alt+P Format > Presenter
Instructions
Format > Presenter
Instructions
Format >
Presenter
Instructions
Closed Caption text mode in
a story
Ctrl+Alt+C Format menu,
Closed Caption
Format > Closed
Caption
Format > Closed
Caption
Normal text mode in a story Ctrl+Alt+N Format > Normal
Text
Format > Normal
Text
Format > Normal
Text
221
Project Shortcuts
The Project tab shortcut keys let you create new projects or facets, delete them, and so forth.
The Project tab must be active in order for these shortcut keys to work as described below.
nAccess to context menus depend on position within the user interface.
Workspace Shortcuts
Workspace shortcut keys let you move quickly within an active workspace. The workspace
you want to work within must be active in order for these shortcut keys to work as described
below.
To:
Press this on
the keyboard:
Use this menu
and command:
Use this toolbar
and button:
Right-click to
access this
context menu
command:
Create a new project Ctrl+Alt+J Project > New Project
Create a new facet Ctrl+Alt+F Project > New Facet New Facet
Associate story to project
or facet
Shift+Ctrl+J Associate
Project/Facet
View properties of a project
or facet
Alt+Enter Project > Properties Properties
Subscribe to a facet Ctrl+Alt+S Subscribe to
Facet
Unsubscribe to a facet Ctrl+Alt+U Unsubscribe to
Facet
Delete a project or facet Ctrl+Alt+D Project > Delete
Project
Delete Facet
Show expired projects Ctrl+Alt+E Project > Delete
Project
Show Expired
Projects
To: Press this on the keyboard:
Use this menu
and command:
Close an active workspace Ctrl+F4 Window > Close
Search Keyboard Shortcuts
222
Search Keyboard Shortcuts
Search shortcut keys let you invoke search tasks using keystrokes instead of menu
commands.
Exit iNEWS Alt+F4 File | Exit
Undo the last action Ctrl+Z Edit | Undo
Zoom in or out of a window Alt+Z View | Zoom
Adjust splitter above a selected panel Ctrl+Alt+Up arrow to activate, then
continue to press Up arrow to adjust.
Adjust splitter below a selected panel Ctrl+Alt+Down arrow to activate, then
continue to press Down arrow to
adjust.
Adjust splitter to the left of a selected
panel
Ctrl+Alt+Left arrow to activate, then
continue to press Left arrow to adjust.
Adjust splitter to the right of a selected
panel
Ctrl+Alt+Right arrow to activate, then
continue to press Right arrow to adjust.
Move to the previous window Alt+Left arrow
Move to the next window Alt+Right arrow
To: Press this on the keyboard:
Use this menu
and command:
To: Press this on the keyboard:
Find Ctrl+F
Find Next F3
Find All Shift+Ctrl+F
Find Global Shift+Ctrl+G
Show/Hide Results Window Ctrl+R
223
BIcons
The following topics offer a quick reference guide to the icons you will encounter while
working in iNEWS.
This reference does not provide details for the many buttons seen on toolbars within the
iNEWS user interface. For information about these buttons and their functions, see
“Toolbars” on page 45.
•Directory Panel Icons
•Messaging and Mail Icons
•Queue Panel Icons
225
Directory Panel Icons
Directory panel icons help to identify elements within the iNEWS database, such as queues,
projects, and facets.
Messaging and Mail Icons
Icons related to messaging appear in the Messages toolbar, the Main toolbar, the status bar,
and in the Check Name dialog box. The Mail icon is a blinking icon that appears on the
Main toolbar as well as in the status bar.
Icon Description
Indicates a local iNEWS system or a remote iNEWS system in a
Community on the local system. The green light (or dots) on the
server icon appears red if the system is unavailable.
Indicates a directory or subordinate folders. Each directory can
contain subordinate folders and queues.
An exclamation mark in a blue square appears over the folder icon if
the directory is indexed.
Indicates a queue.
An exclamation mark in a blue square appears over the queue icon if
the queue is indexed. An example of this type of queue is the
BUCKET found in every project created in iNEWS.
Indicates a search queue. An example of this type of queue is the
QUERY queue found in every project created in iNEWS.
Indicates a project.
Indicates a facet.
Indicates the ALL queue within a project.
Queue Panel Icons
226
Queue Panel Icons
The Queue panel displays information in cells that form columns and rows, like a
spreadsheet, and uses color to often indicate varying status of stories, such as altering the
color of text for floated stories. However under certain circumstances, there is one icon that
can appear in the Queue panel in cells of the first column.
Icon Description
Indicates that the user, whose name was typed in the To: text box of
the Messages toolbar, is logged in to iNEWS.
Indicates that the user, whose name was typed in the To: text box of
the Messages toolbar, is not logged in.
Indicates that you entered an invalid user name in the To: text box of
the Messages toolbar.
Indicates the user listed in the Check Name dialog box is logged in
and available to receive messages.
Indicates the user listed in the Check Name dialog box is logged out
and unavailable to receive messages.
Indicates new unread message by blinking in both the status bar and
Main toolbar.
Indicates new unread mail by blinking in both the status bar and
Main toolbar.
Icon Description
Indicates a story in the queue that has been either easy locked or key
locked.
227
Glossary
account A level of authorization assigned to individuals using iNEWS, it determines the types
of information they can access and the actions they can perform. Account types
include User, User Manager, Superuser, and System Administrator.
alias A code of up to 12 alphanumeric characters, it substitutes individual user names and
automates the distribution of a mail story to a group of people.
anchor 1. The person who presents a newscast on-air to a television audience. Also called a
presenter or talent.
2. In iNEWS, it is also the indicator in a Story panel that links a script to production
information.
auto-
backup
A function in iNEWS that writes a backup copy of an open story to a user’s local disk
at specified time intervals.
auto-
refresh
A queue attribute that automatically redisplays a queue whenever changes are made to
the queue.
autoscript A mode in which the Instruction panel of a story is automatically displayed if
production cues are in the story. If there are no production cues added to a story, the
story is displayed unscripted.
backtime The exact time when a story in a newscast must start in order for the show to remain
on schedule. Television newscasts typically use back-time to ensure that the newscast
ends precisely as scheduled.
Broadcast
Control
System
Command is a broadcast control system produced by Avid. It works with iNEWS to
run a show’s production devices, such as character generators, still-stores, and video
tape devices.
bulletin An incoming wire story coded as high-priority by a wire service, it is fed directly into
the iNEWS “priority” queue. Users are informed with both an audio signal and
lightning bolt icon in the status portion of the workspace.
connect Establish a line of communication between two points in a wired system, such as
between a server and a workstation (client PC) on a network.
Glossary
229
To call a service that is either local (such as an archive system) or remote (such as
Nexis). In iNEWS, users connect to services to access data.
cue See production cue.
cume time The amount of airtime required from the beginning of the show up to a certain point in
the show in order for the show to remain on-schedule. It is displayed in an optional
field with each entry in a rundown queue.
Cume time is used by some producers when building, ordering, or airing a newscast.
dead queue A queue containing stories that have either been deleted by users or purged
automatically by the system. As new space is required, these stories are recycled
automatically from the Dead queue.
directory
panel
An area in the workspace that displays the hierarchy of folders and queues in iNEWS.
Users can use the Directory panel to navigate through the system.
distribution
code
A word or string of characters used by distribution servers to control where stories are
sent and filed. When users move or duplicate (“dupe”) a story to a queue, they can add
a distribution code so that additional copies of the story can be forwarded.
duration The length of a show or story. It is calculated by using the elapsed time in a broadcast
when a story begins.
easy lock A feature that allows a user to open a queue or story while preventing others from
doing the same. It is similar to a key lock, but is created without a key. Therefore,
others cannot be granted access. See also lock, key lock.
edit lock A feature that prevents two people from working in a story simultaneously. The
iNEWS system automatically places a story in edit-lock mode when a user is working
in a story, and a user can also manually edit lock a story.
float To temporarily suspend a story. Its time is removed from the show timing. Float time
is also ignored by the teleprompter and machine control. Floating is used when you
are not sure whether or where to put a story in a rundown.
form A template that contains the fields and field positions, such as title, writer, etc.,
required for a story.
grommet Marker in the story that indicates placement of a production cue. It may appear in blue
or pink, depending on whether it is selected.
hard-out
time
A story in a newscast that has a fixed start time, usually at the end of a segment or
show. It is manually entered into the system.
Glossary
230
instruction
panel
One of three sub-panels of the Story panel, which contains production cues of a story
for various devices that interface with iNEWS.
key A special alphanumeric code between 1 and 12 characters that a user assigns to a
queue or story to lock it. To open, or unlock, a queue or story, a user must have the
key. See also lock, easy lock, key lock.
key lock A feature that allows a user to lock a queue. To open the key-locked queue, all users
(including the individual who put the key lock on the queue) must know the ”key” if
they want to open, move, duplicate, print, or delete the queue. See also lock, easy lock.
kill To delete a story and place it in the dead queue. Killing an endorsed story requires
confirmation by the user performing the command. Killing an approved story in a
production-locked queue is prohibited for all but the owner of the production lock.
lineup An outline of stories included in a newscast. A lineup usually contains a back-time or
cume-time form field to display the timing of the newscast. See also rundown.
lock To protect a queue or story from access by unauthorized users. A queue or story can
be locked and unlocked with a key or by a user-name specific lock. See also key, easy
lock, key lock.
machine
control
See production cue.
messge of
the day
A window that displays one or more messages for iNEWS users when they log in to
the system.
iNEWS Acronym for iNEWS Newsroom Computer System.
order lock A temporary lock iNEWS places on a queue when a user changes a sequence of
stories in that queue. Order locking does not prevent other users from accessing the
queue, but does prevent them from ordering the same queue simultaneously.
out time The total length of time (shown in hours, minutes, and seconds) for a show, or the
actual time by which a show must end (shown in 12-hour clock time). See also
backtime.
panel A part of a workspace. In iNEWS, the three primary panels are the Directory panel,
Queue panel, and Story panel. The Story panel can also be divided into three sub-
panels called Story Form, Story Text, and the Instruction.
password A word users enter when logging in to iNEWS. Passwords are alphanumeric and must
be between five and 12 characters long.
Glossary
231
path name The hierarchical name of the directory and queue in which a story is located. For
instance, the pathname for the yankees queue is
WIRES.SPORTS.STORIES.YANKEES.
priority
queue
1. An area where iNEWS places copies of wire stories (usually in
WIRES.ADVISORY.PRIORITY).
2. It is also a queue designated to be read first by a server program for new stories.
production
cue
A prompt to start a story element, such as a video playback. In iNEWS, it is typically
to the left of a scripted story in the Instruction panel, and provides information for
other devices controlled in the rundown. Production cues are usually prefaced by a
grommet.
production
lock
A type of lock that prevents other users accessing a queue while it is in production.
Setting a production lock does three things:
• Prevents other users from reordering a queue.
• Prevents other users from killing an approved story without explicitly removing
the endorsement on them first.
• Allows only the user who placed the lock to use show timing.
purge To remove old stories from queues and place them in the dead queue. Purged stories
are recycled as needed as new space is required.
purge
interval
A queue trait that indicates the time after which a story is considered “old.” The
iNEWS system will scan the entire database hourly and purge old stories from a
queue.
query
language
Query language is the unique, formal language that enables you to request
information from files created in iNEWS.
queue An area of the database containing stories related to a similar general topic.
queue form The area used to display the contents, size, and labels of a Queue panel.
queue
panel
An area in the iNEWS workspace that contains a list of the stories in a queue. Users
can add, delete, and sequence stories in the Queue panel.
queue
property
A trait that controls characteristics of a queue. Queue properties include the refresh
trait, read-only purge interval, sorting, and so on.
read
access
Authority granted to users that allows them to read and duplicate the contents of a
directory, queue, or story.
Glossary
232
read rate The number of words per minute that a presenter can read a news story. The iNEWS
system determines the total running time of a newscast based on the read rate of the
assigned presenter.
refresh A queue property or trait that automatically updates your terminal’s display of the
queue when changes are made to that queue by another user or by the system.
remote
service
An archival system, bulletin board, or any information service that allows you to
establish a connection to another service.
results
queue
An area in iNEWS in which the results from a Find All search are placed.
rundown A lineup of stories included in a newscast. A rundown queue usually contains a back-
time or cume-time form field to display the timing of the newscast. See also lineup.
scratch pad A buffer in which text or notes are stored until the appropriate recovery procedures is
performed. Deleted text and notes can be stored in the scratch pad. It is separate from
the Windows Clipboard and allows clippings to be accumulated.
script A story that is read on the air. Typically, a script also contains production cues and
references to the related media annotations.
selection
bar
The column of plain selector buttons at the left edge of a Queue panel that, when each
one is clicked, selects a story and all of that story’s details. The top button in the
column selects the queue's entire contents.
server A special program the system uses to handle the distribution of stories internally.
session The way in which a workspace is customized. Toolbars, workspace layout, and
preferences can be customized and saved with a session.
sorted
queue
A queue in which stories are organized by iNEWS according to criteria specified by a
system administrator.
source
queue
A queue from which stories are copied or moved.
story A uniquely identified file that may contain text, production cues, or form field data.
Stories are grouped in queues.
story form
sub-panel
An area at the top of a Story panel that contains fields with information about a story,
such as its title, length, or status. You can turn display of this sub-panel on or off.
story panel One of three primary areas (panels) in the iNEWS workspace that displays the story
form, text, and production cues of a story. It is the only primary panel that can be
divided into sub-panels, called: Story Form, Story Text, and the Instruction.
Glossary
233
story text
sub-panel
One of three sub-panels of the Story panel, which contains text of the story read on-air
by the presenter.
superuser A user account that is given access to restricted functions in iNEWS. Superuser status
can be assigned by a system administrator or another superuser.
syntax Syntax is the systematic way in which linguistic elements are put together to form
search phrases or clauses.
system
administra-
tor
An individual who is responsible for maintaining iNEWS and keeping all functions
operating properly.
user An individual with a valid user account in iNEWS.
user ID A special alphanumeric code that identifies a user account in iNEWS. A user ID can
be up to 20 characters long.
user
manager
A user ID given the authority to add, modify, delete, and search for information about
user accounts. User manager status can be assigned by a system administrator only.
wire
bulletin
See bulletin.
word
delimiter
When words are separated by white space and/or special characters, the amount of
white space, whether tabs or spaces, is equivalent to a single separator and is called a
word delimiter.
workspace The area within the main window consisting of the Directory panel, Queue panel, and
Story panel. This area is where users can view, add, edit, and delete information.
write
access
Authority given to users that allows them to add or delete stories, queues, or
directories or to edit existing stories in a particular queue.
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Index
234
A
Abstract Display 66
Alerts history 70
ALL queue 110
Autoscript function 122
Avid
how to order documentation 17
online support 16
training services 17
B
Backtime 136
Calculating from Out Time 136
Basic Proximity Searches 197
Break lines 135
Broadcast 144
Synchronizing Rundown Queues During 144
Broadcast Control 138
Establishing in a Queue 138
BUCKET 110
create new story in 117
Bulletins 69
C
Calculating Backtime from Out Time 136
CG production cues 123
CG title entry 126
Checking User Names for Validity 155
Color settings 37
Community 20
Connecting to a Remote Service 210
Context menus
display 42
Creating a Local Database 205
Creating Macros 171
Currency totals 66
Custom toolbars 50
creating 50
modifying 52
shortcut button images 57
shortcut buttons 54
Customizing a Session 165
D
Deleting Mail 161
Destination Queue 64
Directories 30, 30
closing 30
opening 30
Directory panel 29
context menu 42
Directory Panel shortcuts 213, 225
Displaying the Show Timing Clocks 137
E
Easy locking 102
Edit locking 102
Endorsing stories 135
Establishing Broadcast Control in a Queue 138
F
Facets 109, 109, 115
add shortcut button 119
associating story 117
create new story in 117
overview 110
Field Searches 198
Find All Search String 184
Find and Query Commands 175
Find and replace 80
Find command 79
Find/Find Next Search String 181
Index
Index A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
235
Flash wire stories 70
Floating a Story 146
Form fields 60
Formatting text 78
Forms
for ALL or QUERY queues in projects 111
for facets 115
Forwarding Mail 161
G
Go To menu 31
Grouping stories 95
H
Hiding a Toolbar 47
I
iNEWS 18
community 20
log out 23, 33
multiple monitors 43
navigating 29
projects and facets 109
Scratchpad feature 81
server 19
status bar 26
system overview 19
terms and concepts 20
workspace 34
workspace overview 35
workstation 19
main window 24
Instruction sub-panel 73
displaying 74
K
Key locking 103
L
Layouts 39
Legacy stories 107
Links 77
Loading a Rundown Queue into Broadcast Control
140
Local Printing 147
Local Printing a Queue 152
Local Printing a Story 153
Local Printing Dialog 148
Locking
easy lock a story 102
easy lock queues 60
edit lock a story 102
key lock a story 103
key lock queues 61
Logging into a Local Database 206
Logging Out and Disconnecting from a Remote
Service 211
Logging Out of iNEWS 23
M
Mail 159, 160, 160, 161, 161
Deleting 161
Forwarding 161
Reading 160
Replying to 160
Sending 159
Message and Mail shortcuts 213, 225
Messages 155, 157, 157, 158
Recalling 157
Replying to 157
Saving as a Story 158
Sending 155
Messages and Mail 154
MOS placeholders 130
Multiple monitors 43
N
Navigation 29
Navigation shortcuts 119
O
Online support 16
Ordering a Queue 136
Out Time 136
Calculating Backtime from 136
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Index
236
P
Panels 40
zooming in 40
zooming out 41
Panels, defined 34
Passwords
changing 32
Pasting Text from the Scratch Pad 81, 82
Pattern Matching Searches 178
Phrase Searches 178
Placeholders
MOS object 130
primary machine control 130
Placing a Rundown Queue in Show Timing Mode 141
Preferences
Backup 167
Confirmation 166
Refresh 168
Session 165
Printing 147
Priority wire stories 70
Proccedures
adding page breaks to stories 82
Procedures
access priority queue 31
add shortcut button 119
adding a CG production cue 123
adding a still store production cue 124
adding a video production cue 124
adding production cues 122
arrange multiple workspaces 42
associating story to project or facet 117
backing up a story 106
change case of text in stories 77
change color settings 37
change forms for queues 60
change layout 39
change tab setting 75
change width of queue form fields 60
change your password 32
close a directory 30
closing a workspace 43
copy a story 88
copy text to iNEWS Scratchpad 81
copying stories in a sequence 88
copying stories out of sequence 89
create a new story 76
create custom toolbar 50
create facets 115
create new story 76
create new story in project 117
create projects 111
create shortcut button 54
creating story links 77
deleting a production cue 125
deleting a story 106
display context menu 42
display Instruction sub-panel 74
display or hide a toolbar 47
display production cues 122
display Story Form 74
displaying status bar 28
easy lock a queue 60
easy locking stories 102
edit locking stories 102
enabling autoscript 122
endorse a story 135
erasing the Scratchpad 82
exporting a story 97
formatting text 78
getting story versions 107
importing a story 96
insert a break line 135
inserting a time stamp 82
key lock a queue 61
key locking stories 103
log out of iNEWS 23, 33
mailing copy of a story 99
modify custom toolbar 52
move iNEWS to one screen 43
moving a aueue 62
moving a production cue 124
moving a story 91
moving a toolbar 49
moving stories in a sequence 92
moving stories out of sequence 93
navigating panels in zoom mode 41
navigating the Story panel 74
open a directory 30
open a workspace 36
open Alerts History dialog 31
opening a queue 62
opening a story 77
Index A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
237
paste text from iNEWS Scratchpad 82
protecting stories from deletion 105
recovering a backed up story 106
refresh a queue 63
remove edit lock from stories 104
remove story endorsement 135
replace text in a story 80
resize workspace panels 40
retrieving a killed story 107
reusing legacy stories 107
saving a story 85
search for text in a queue 64
search for text in stories 79
selecting a story 87
selecting stories in sequence 87
selecting stories out of sequence 87
specifying a destination queue 64
spell-checking a story 83
switch between workspaces 42
unlocking a queue 65
unlocking stories 105
unscripting a story 132
using abstract display in queue 66
using CG title entry 126
using currency total 66
using destination command 31
using MOS placeholders 130
using primary machine control event placeholder
130
using script templates 125
using story groups 95
view 10 most priority wires 70
view priority wires 70
viewing queue properties 67
zooming in on panels 40
zooming out of panels 41
Producer basics 134
Production Cues 122, 122
displaying 122
Production cues
adding 122
deleting 125
hiding 132
moving 124
Production Issues 171
Production Locking a Queue 142
Production tasks 133
Projects 109, 109
add shortcut button 119
associating story 117
create new story in 117
creating 111
overview 110
searching by date variables 114, 189
Properties
viewing 67
Q
QUERY queue 110
Queue panel
refreshing 63
view properties 67
Queue Panel shortcuts 214, 226
Queues 59
changing forms 60
creating story groups in 95
currency totals 66
easy locking 60
Establishing Broadcast Control in 138
form fields 60
key locking 61
Loading a Rundown into Broadcast Control 140
moving 62
opening 62
Placing a Rundown in Show Timing 141
refreshing 63
searching for text 64
specify destination 64
Timing a Show 145
Tracking a Show 146
unlocking 65
using abstract display 66
view properties 67
R
Read group
for projects 111
Reading Mail 160
Recalling a Message 157
Remote Services 210
Connecting to 210
Replacing text 80
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Index
238
Replying to a Message 157
Replying to Mail 160
Rundown Queues 144
Synchronizing During Rundown Queues 144
Rundowns
creating story groups in 95
S
Saving a Message as a Story 158
Saving a Session 164
Scratch Pad 81, 82
Pasting Text from 81, 82
Scratchpad 81
erasing 82
pasting from 82
Script templates 125
Scripts
adding CGs 123
adding production cues 122
adding still store cues 124
adding video cues 124
CG title entry 126
deleting production cues 125
display production cues 122
hiding production cues 132
moving production cues 124
primary machine control event placeholders 130
using MOS placeholders 130
Search Keyboard Shortcuts 222
Search Results Window 191
Searches
date variables explained 114, 189
Searching
text in a story 79
text in queues 64
Searching Older Stories 201
Security
protecting stories 101
Sending a Message 155
Sending an Intersystem Message 158
Sending Mail 159
Sessions 163
Customizing 165
Saving 164
Setting Backup Preferences 167
Setting Clock for Show Timing 142
Setting Confirmation Preferences 166
Setting Layout Preferences 169
Setting Mail Options 162
Setting 162
Setting Refresh Preferences 168
Setting Search Preferences 170
Setting Session Preferences 165
Setting Story Start Times in a Rundown Queue 143
Shortcut button 119
Shortcut buttons 54
images 57
Simple Word Syntax 176
Standard Toolbars 46
Status bar 26
displaying 28
Still store production cues 124
Stories
adding page breaks 82
backing up 106
break lines 135
Calculating Backtime from Out Time 136
changing case of text 77
copying 88
copying several in sequence 88
copying several out of sequence 89
creating new 76
creation and modification 72
Deleting 106
deleting 106
easy locking 102
edit locking 102
enable autoscripting 122
endorsing 135
exporting 97
exporting multiple 98
Floating 146
formating text 78
grouping 95
importing 96
inserting a time stamp 82
key locking 103
mailing copies of 99
moving 86, 91
moving several in sequence 92
moving several out of sequence 93
opening 77
prevent deletion 105
Index A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
239
protection 101
recovering 106
remove edit lock 104
Removing the Edit Lock from 104
replace text 80
retrieving deleted 107
save message as story 85
saving 85
Saving a Message as 158
scripted 121
searching for text 79
selecting 87
selecting several in sequence 87
selecting several out of sequence 87
spell-checking 83
Synchronizing the First 143
unlocking 105
unscripting 132
using script templates 125
versions of 107
Story Form sub-panel 73
displaying 74
Story links 77
Story panel 73
display Story Form 74
navigating 74
Story Panel shortcuts 216
Story Text sub-panel 73
changing tab settings 75
Sub-panels, types of 73
Synchronizing a Rundown Queue During Broadcast
144
Synchronizing a Story 143
Synchronizing the First Story 143
System Shortcuts 212, 224
T
The iNEWS System 22, 202
Time stamp 82
Timing a Show 145
Timing Story Text 144
Toolbars 28, 45, 47
custom 50, 50
displaying or hiding 47
modifying custom 52
moving 49
shortcut button images 57
shortcut buttons 54
standard 46
Tracking a Show 146
Training services 17
Troubleshooting 16
U
Unlocking
edit locks 104
queues 65
stories 105
Urgent wire stories 70
User interface 24
User Names 155
Checking for Validity 155
Using Find Global 190
Using Find/Find Next in the Queue Panel 182
Using Find/Find Next in the Story Panel 181
Using the Find All Command 183
Using the Find/Find Next Command 181
V
Video production cues 124
W
Wires 69
bulletins, urgents, and flashes 70
view alerts history 70
Word Delimiters 197
Workspace 34
arranging multiple 42
closing 43
color settings 37
layouts Layout 39
multiple monitors 43
opening 36
overview 35
resizing panels 40
shortcuts 221
switching between 42
Workstation
main window 24
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