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User Manual: corel WordPerfect Office - X7 - Handbook Free User Guide for Corel WordPerfect Software, Manual

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Handbook

Part One: Introduction3
getting started

Part Two: WordPerfect13
creating professional-looking documents

Part Three: Quattro Pro107
managing data with spreadsheets

Part Four: Presentations153
making visual impact with slide shows

Part Five: Utilities201
using WordPerfect Lightning, Address Book, and more

Part Six: Writing Tools219
checking your spelling, grammar, and vocabulary

Part Seven: Macros233
streamlining and automating tasks

Part Eight: Web Resources243
finding even more information on the Internet

Handbook highlights
What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
What’s new? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Help resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Quattro Pro basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Presentations basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
WordPerfect Lightning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Part One: Introduction
Welcome to the Corel® WordPerfect® Office X7 Handbook! More than just a reference manual, this handbook is
filled with valuable tips and insights on a wide variety of tasks and projects.
The following chapters in this introductory section are key to getting started with the software:
• “What’s new?” on page 5
• “Installation” on page 6
• “Help resources” on page 9
If you’re ready to explore specific components of the software in greater detail, see the subsequent sections in this
handbook.
For an A-to-Z look at the topics covered in this manual, see the index on page 245.
What’s included?
WordPerfect Office X7 includes the following programs:
• Corel® WordPerfect® X7 — for creating professional-looking documents. See “Part Two: WordPerfect” on
page 13.
• Corel® Quattro Pro® X7 — for managing, analyzing, reporting, and sharing data. See “Part Three: Quattro Pro”
on page 107.
• Corel® Presentations™ X7 — for producing high-quality slide shows and drawings. See “Part Four: Presentations”
on page 153.
In addition, WordPerfect Office X7 provides the following:
• utilities — supplementary tools for accomplishing specific tasks quickly and easily: taking notes, storing contact
information, converting and managing files, and much more. See “Part Five: Utilities” on page 201.
• writing tools — built-in features for improving your spelling, grammar, style, and vocabulary. See “Part Six: Writing
Tools” on page 219.
• support for macros — tools, features, and resources that can help you streamline or automate tasks. See “Part
Seven: Macros” on page 233.
• Web resources — product information, support materials, social media, and more. See “Part Eight: Web
Resources” on page 243.
Not all documented features are available in all versions of WordPerfect Office X7. To compare versions, please
visit WordPerfect.com.

Part One: Introduction

What’s new?
Corel WordPerfect Office X7 offers a variety of new and enhanced features.
NEW! PDF fillable forms
You can create your own PDF forms with WordPerfect, complete with fillable text fields, check boxes, radio buttons,
command buttons and drop-down lists. See “Creating PDF forms” on page 96.
ENHANCED! Template for eBooks
You can now create WordPerfect documents for publication to the EPUB and MOBI eBook formats. See “Publishing
eBooks” on page 103.
NEW and ENHANCED! Worklfow macros
The new and updated workflow macros for WordPerfect help you perform various tasks easily.
ENHANCED! Mail Merge Expert
The new Mail Merge Expert is designed to simplify merging addresses with letters, labels and envelopes, guiding you
step-by-step through the process. See “Performing simplified merges” on page 1.
NEW! Keystroke Menu
You can adopt a mouse-free, keyboard-based workflow using the Keystroke Menu function browser. It’s an easily
searchable list of WordPerfect functions that lets you quickly find and use WordPerfect tools, dialog box settings,
menu commands, macros, and feature options in a few keystrokes.
ENHANCED! Quick Reference Cards
Quick Reference Cards provide “bird’s-eye view” of important or complex tasks, complete with valuable tips and
insights. Quick Reference Cards are offered as PDF files, so you can display them on-screen or print them out.
...And much more!
Sprinkled throughout this documentation are notes and tips on various additional new features and enhancements
proudly brought to you by the WordPerfect Office team. To locate all such tidbits, search for the phrases “NEW for
X7” and “ENHANCED for X7”.
For even more information on what’s new, along with details on additional programs and features included only with
certain versions of the software, please visit the WordPerfect Office website at WordPerfect.com.

Part One: Introduction

Installation
In this chapter:
• “Migrating from an earlier version” on page 6
• “Installing WordPerfect Office X7
• “Registering WordPerfect Office X7” on page 7
• “Updating WordPerfect Office X7” on page 8

Migrating from an earlier version
WordPerfect Office X7 offers numerous features that help you transfer, or “migrate,” from an earlier version of the
software.
For your convenience, many such features are offered during installation. If the setup detects an earlier version of the
software, you can choose to remove that version; you can also choose to migrate customized settings, user-created
templates, and user-created macros from that version. See “To install WordPerfect Office X7 from DVD” on page 6.
For even more migration options, please see “Migrating from an earlier version of WordPerfect Office” in the
WordPerfect Help.

Installing WordPerfect Office X7
The WordPerfect Office X7 DVD lets you install WordPerfect Office X7, as well as any DVD extras included with your
purchase.
If you downloaded the software, please refer to the installation instructions included with your purchase.
After installing WordPerfect Office X7, you can use the Windows® Control Panel to modify, repair, or uninstall the
software.

To install WordPerfect Office X7 from DVD
1 Close all applications.
2 Insert the WordPerfect Office X7 DVD in the DVD drive.

If the DVD does not start automatically, do one of the following:
• (Windows® 8) Move your pointer into the upper-right or lower-right corner, move it up or down to click Search,
type Run in the search box, and press Enter. Then in the Run dialog box, type D:\Autorun.exe (where D is the
letter that corresponds to the DVD drive), and press Enter.
• (Windows 7 ®) Click Start on the Windows® taskbar, type D:\Autorun.exe (where D is the letter that
corresponds to the DVD drive), and press Enter.
• (Windows® XP) Click Start  Run, type D:\Autorun.exe, and press Enter.
3 Click WordPerfect Office X7, and follow the setup instructions for installing the software.

You must enter your WordPerfect Office X7 serial number. Check your disc holder for this number, and keep
it handy.

Installation

If you purchased an “upgrade” version of the software, you must enter the serial number for the earlier version
if the setup cannot detect it.
The setup lets you choose to remove any earlier versions of the software detected by the setup. You can also
choose to migrate settings, templates, and macros from an earlier version.
For help with installation, please visit the Corel® Install Center at Corel.com/installcenter.

To install DVD extras
1 Follow steps 1 and 2 in the previous procedure.
2 Click one of the following:

• Clipart, Photos, and Fonts — to install the extra content for WordPerfect Office X7, along with a PDF catalog of
the fonts and clipart (“Content Manual”)
• any desired program or feature — to install that extra
3 Follow the setup instructions.
4 Repeat this procedure for each additional extra you want to install.

To modify WordPerfect Office X7
1 Close all applications.
2 On the Windows Control Panel, click Uninstall a program.

NOTE: On Windows XP, double-click Add or remove programs.
3 Double-click WordPerfect Office X7 on the Uninstall or change a program page. The setup appears.

NOTE: On Windows XP, choose WordPerfect Office X7 from the list, and click Change/Remove. The setup appears.
4 Enable the Modify option, and then click Next.
5 Follow the setup instructions.

To modify an installed DVD (or download) extra for WordPerfect Office X7, choose that extra at step 4.
You can also
Repair WordPerfect Office X7

At step 5, enable the Repair option.

Uninstall WordPerfect Office X7

At step 5, enable the Uninstall option.

Registering WordPerfect Office X7
Registering Corel® products is important. Besides activating (or updating) your Corel account, registration provides
you with timely access to product updates, free downloads, tutorials and tips, special offers, and more.
Registration happens after you install WordPerfect Office X7. Click Help  Product registration in WordPerfect.
You can also:
• Wait until WordPerfect Office X7 prompts you to register.
• Visit Corel.com/support/register on the Web.

Installation

Updating WordPerfect Office X7
WordPerfect Office X7 offers a messaging service that helps keep your installation up-to-date by informing you when
product updates are available. To receive messages, you require an Internet connection.
For complete information about the messaging service, you can access the Messages Help file.

To access the messaging service
• In WordPerfect, click Help  Messages.

To update WordPerfect Office X7
• In WordPerfect, click Help  Check for updates.

To modify the messaging settings
• In WordPerfect, click Help  Message settings.

To access the Messages Help file
1 On the Windows taskbar, click Start  All programs  WordPerfect Office X7  Reference Center.

The Key Resources page of the Reference Center appears.
2 Click Messages Help.

Installation

Help resources
WordPerfect Office X7 offers a variety of learning resources.
For centralized, categorized access to installed resources and additional materials on the Web, you can visit the
Reference Center.
For details on specific programs and features, you can use the installed Help files and the various built-in Help features.
In this chapter:
• “Using the Reference Center” on page 9
• “Using the Help files” on page 10
• “Using the built-in Help features” on page 12

Using the Reference Center
The Reference Center centralizes and categorizes the Help files and PDF resources that install with WordPerfect Office
— and helps you locate additional materials on the Web.
You can access the Reference Center from within Windows, or from directly within WordPerfect Office. You can
perform a Help search, or a Web search, from directly with the Reference Center.
About Help files
Help files offer information in a separate window that you can keep displayed on top of the application window. For
more information, see “Using the Help files” on page 10.
About PDF resources
You can access the following PDF resources from the Reference Center:
• handbook — electronic copy of the general-reference printed manual for the suite
• guidebook — anthology of tutorials, based on the CorelTUTOR™ Help files for the suite
• quick-reference cards — tips and insights on various topics
• user guides — detailed reference manuals, based on the main Help files for specific programs
• macro guide — programming manual, based on the Macro Help file for the suite
• content manual — catalog of installed fonts and clipart
You can access the content manual only if you’ve installed the extra content (clipart, photos, and fonts) for the
software. See “To install DVD extras” on page 7.

To access the Reference Center
• Do one of the following:
• On the Windows taskbar, click Start  All Programs  WordPerfect Office X7  Reference Center.
• In WordPerfect, Quattro Pro, or Presentations, click Help  Reference Center.
The Reference Center appears. Click a tab (on the left) to display the resources for that category; click any entry on
the page to access that resource.

Part One: Introduction

To perform a search from the Reference Center
1 In the Reference Center, click one of the following tabs:

• Key Resources — to search a wide variety of WordPerfect Office resources
• WordPerfect — to limit searches to WordPerfect content
• Quattro Pro — to limit searches to Quattro Pro content
• Presentations — to limit searches to Presentations content
2 Type a word or phrase in the search box.
3 Enable one of the following options:

• Help Search — consults the installed Help files
• Web Search — consults select websites (Internet connection required)
4 Click Search.

Results appear in a new window, which you can use to perform additional searches.

Using the Help files
Help files offer information in a separate window that you can keep displayed on top of the application window.
You can access the Help from within a program or from the Reference Center. You can browse by topic, use the index
to look up keywords, or search for specific information. You can also print specific Help topics or entire Help sections.
You can browse or search multiple Help files — or only those for WordPerfect, Quattro Pro, or Presentations
— by visiting the Reference Center. See “To perform a search from the Reference Center” on page 10.
Documentation conventions
The following table explains the documentation conventions.
When you see this

Do this

Click File  New.

Click the File menu, and click New in the menu.

Click Format  Justification  Left.

Click the Format menu, click Justification, and click Left in
the submenu that displays.

Enable a check box.

Click the check box to place a check mark or an “X” inside
the box.

Disable an option.

Click the option to remove the indicator.

Select text.

Click and drag to highlight text.

Click an object.

Click anywhere on an object.

Right-click, and click Paste.

Press the right mouse button, and click Paste in the
submenu that displays.

Press Enter.

Press the Enter key.

Ctrl + Shift

Press the Ctrl key and the Shift key at the same time.

Not all documented features are available in all versions of WordPerfect Office. To compare versions, please
visit WordPerfect.com.

Help resources

To access the Help
1 Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help  Help topics.
• In the Reference Center, click a Help file.
2 Click one of the following tabs:

• Contents — to browse the Help file by topic
• Index — to browse the Help file by keyword
• Search — to search the Help file for a particular word or phrase. For more information, see “To search a Help
file” on page 11.
You can also
Access tutorials

Do one of the following:
• In WordPerfect, Quattro Pro, or Presentations, click Help
 CorelTUTOR.
• In the Reference Center, click the Tutorials entry on the
associated program page.

Access information on macros, macro languages (such as
PerfectScript™), and macro commands

Do one of the following:
• In WordPerfect, Quattro Pro, or Presentations, click Help
 Macro commands.
• In the Reference Center, click the Macros tab, and then
click the Macro Help entry.

To search a Help file
1 Click the Search tab in the left pane of the Help file.
2 Type a word or phrase in the search box.

For example, if you are looking for information about macros, you can type macro to display a list of relevant topics.
To search for an exact phrase, type the phrase, and enclose it in quotation marks (for example, type “writing tools”
or “file formats”).
3 Click the List topics button.
4 Choose a topic from the list that appears, and press Enter. The topic is displayed in the right pane of the Help file.

If your search results do not include any relevant topics, check the spelling of the word or phrase you typed. Note
that the English Help uses American spelling (for example, “color,” “favorite,” “center,” and “customize”), so British
spellings (“colour,” “favourite,” “centre,” and “customise”) produce no results.
To determine the location of a displayed topic within the Help, click the Contents tab in the left pane of the
Help.
You can also
Search for a word or phrase in a list of topics generated by
the previous search

Enable the Search previous results check box.

Search for all forms of a word

Enable the Match similar words check box.
For example, if you type “type” and enable this check box,
the search results will include topics that contain the
words “types” and “typing.”

Part One: Introduction

You can also
Search only the titles of Help topics

Enable the Search titles only check box.

Repeat a recently performed search

On the search box, click the arrow that points down, and
choose a word or phrase.

Combine multiple search terms

Type a search term in the box. Click the flyout arrow that
points to the right, and choose an operator. Type another
search term in the search box, and then press Enter.

Search multiple Help files, or search for materials on the
Web

See “To perform a search from the Reference Center” on
page 10.

To print Help content
To

Do the following

Print a section

Select the section you want to print, click Print, and enable
the Print selected heading and all subtopics option.

Print a topic

Select the topic you want to print, click Print, and enable
the Print selected topic option.
You can also right-click the window and click Print.

Using the built-in Help features
WordPerfect Office programs offer the following types of built-in Help content:
• context-sensitive Help — information, relevant to the current task, on menu commands, toolbar buttons, dialog
boxes, and dialog box controls
• QuickTips™— information about menu items, or about icons and buttons on the toolbars and the Toolbox
• PerfectExpert™— assistance with everyday tasks and detailed projects

To access context-sensitive Help
To get help for

Do the following

A menu item

Point to the menu item, and press F1.

A toolbar button

Point to the toolbar button, press Shift + F1, and click the
button.

A dialog box

Click Help, or press F1.

A dialog box control

Click the Context-sensitive Help
box, and click the control.

button in the dialog

To access a QuickTip
• Point to a menu item, icon, or button.
The QuickTip appears in a balloon.
12

Help resources

Part Two: WordPerfect
WordPerfect is a powerful word-processing application that helps you produce newsletters, articles, reports,
proposals, books, and other documents.
About WordPerfect
See the following chapters:
• “WordPerfect basics” on page 15
• “Windows and views” on page 19
• “Reveal Codes” on page 22
• “Navigation” on page 24
• “Microsoft Word compatibility” on page 25
Documents and templates
See the following chapters:
• “Document basics” on page 27
• “PDF import” on page 29
• “Templates” on page 31
Text
See the following chapters:
• “Text basics” on page 35
• “Text selection” on page 37
• “Text formatting” on page 39
• “Text arrangement” on page 45
• “Text organization” on page 49
Graphics
See the following chapter:
• “Graphics” on page 53
Editing content
See the following chapters:
• “Editing basics” on page 57
• “Find and Replace” on page 61
Design and layout
See the following chapters:
• “Styles” on page 65
• “Page margins” on page 69
Part Two: WordPerfect

• “Page size and orientation” on page 70
• “Page flow” on page 73
• “Page columns” on page 74
• “Page numbering” on page 77
• “Headers and footers” on page 81
• “Footnotes and endnotes” on page 83
Sharing documents
See the following chapters:
• “Saving documents” on page 87
• “Performing simplified merges” on page 1
• “Printing” on page 93
• “Publishing to PDF” on page 95
• “Publishing eBooks” on page 103
The WordPerfect page of the Reference Center offers extensive program help: reference topics, tutorials, tips,
insights, and more. See “To access the Reference Center” on page 9.

Part Two: WordPerfect

WordPerfect basics
This chapter tells you how to perform basic operations in WordPerfect.
In this chapter:
• “Starting WordPerfect” on page 15
• “Exploring the workspace” on page 16
• “Changing the workspace” on page 17
• “Quitting WordPerfect” on page 18

Starting WordPerfect
You can start WordPerfect as you would any other Windows program.
If you start WordPerfect while the program is already running, a new instance is created. Running multiple instances
of WordPerfect is useful when, for example, you need to work on multiple documents simultaneously:
• Rather than switching among document windows within WordPerfect, you can switch among WordPerfect
instances in Windows.
• Rather than switching among documents at all, you can display them simultaneously across multiple monitors (if
available).

To start WordPerfect
• On the Windows taskbar, click Start  All Programs  WordPerfect Office X7  WordPerfect.

Part Two: WordPerfect

Exploring the workspace
In WordPerfect, the workspace (or “work area”) refers to everything within the WordPerfect application window.
The document window
The large open area is the document window.
The menu bar
The menu bar, located at the top of the workspace, just below the title bar, provides access to most of the WordPerfect
commands.
The toolbars
Many menu commands can be accessed through toolbars, located below the menu bar.

This is the WordPerfect toolbar.

The property bar
The property bar is a context-sensitive toolbar that displays buttons and options related to the task you are
performing. For example, when text is selected, the property bar contains only text-related commands.

This is the property bar.

By default, the property bar is located above the document window.
The application bar
The application bar displays information about the status of the active WordPerfect document. By default, the
application bar is located below the document window.
When you open a file, a document button with the name of the file appears on the application bar. You can use
document buttons to quickly move between the documents. For more information about moving between
documents, see “Navigation” on page 102.
This illustration shows items on the right side of the application bar.

WordPerfect basics

Changing the workspace
WordPerfect lets you use different workspaces for creating documents. When choosing a workspace, you are
specifying the toolbars, buttons, options, and menus that WordPerfect displays.
You can customize and save workspace settings, including shadow cursor settings, measurement and ruler settings,
toolbar, application bar and property bar settings. Saving your workspace settings ensures they remain in effect until
you change them.

To change the workspace
1 Click Tools  Workspace manager.
2 Enable one of the following options:

• WordPerfect Office mode — displays the default WordPerfect workspace
• Microsoft Word mode — simulates the Microsoft® Word workspace by positioning the WordPerfect features,
including toolbars, keyboards, and menu items, where you would find the equivalent features in Microsoft Word
• WordPerfect Classic mode (version 5.1) — lets you work in the familiar visual environment of Corel WordPerfect
5.1 and use its keystrokes
• WordPerfect Legal mode — exposes the WordPerfect legal features, such as tools that let you create specialized
legal documents such as cases and pleadings

To save workspace settings
1 Click Tools  Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the Interface tab.
4 In the Save workspace area, enable one of the following options:

• Always — always saves workspace settings when quitting WordPerfect
• Never — never saves workspace settings when quitting WordPerfect
• Prompt on exit — prompts you to save workspace settings when quitting WordPerfect

Part Two: WordPerfect

Quitting WordPerfect
You can quit WordPerfect, thereby closing the application along with all of the documents you have open.

To quit WordPerfect
• Click File  Exit.
You are prompted to save any modified documents before quitting.

WordPerfect basics

Windows and views
In this chapter:
• “Running multiple instances of WordPerfect” on page 19
• “Switching document views” on page 19
• “Changing document display settings” on page 20
• “Working with the ruler and ruler guides” on page 21
• “Using guidelines” on page 21
For additional topics, please see “Viewing and navigating documents” in the WordPerfect Help.

Running multiple instances of WordPerfect
You can run multiple instances of WordPerfect — for example, if you want to work on multiple documents across
multiple monitors.
To accommodate this new multiple-instance workflow, various traditional behaviors of WordPerfect have been
adjusted.
• Starting WordPerfect: If you start WordPerfect while the program is already running, a new instance is created.
• Viewing documents: You can transfer an open document to a new instance of WordPerfect. See page 20.
• Template settings: You can choose to apply template changes to all instances of WordPerfect. See page 155
• Macro behavior: Macro commands that previously applied to “all documents” now apply only to those in the
current instance of WordPerfect.

Switching document views
In WordPerfect, you can view documents in four ways: draft, page, two pages, and browser preview. You can also
view documents with no user-interface elements.

To switch the document view
• Click View, and click one of the following:
• Draft — to hide some document elements such as footers, page breaks, margins, and watermarks
• Page — to display the document the way it will look when printed
• Two pages — to display two consecutive pages in a document side by side
• Preview in browser — to display a document in HTML format

Part Two: WordPerfect

Changing document display settings
WordPerfect lets you change document display settings in several ways. You can enlarge or reduce the page display.
As well, the document window can be minimized or maximized.
You can cascade or tile multiple open documents. You can also transfer an open document to a new instance of
WordPerfect.

To enlarge or reduce the page display
1 Click View  Zoom.
2 Enable one of the following options:

• Margin width — displays a complete line or block of text within a window with minimal white space to the right
and left
• Page width — displays the width of the page including margins in the window
• Full page — displays all page margins in the document window
• Other — lets you enter a custom zoom percentage
To enlarge or reduce the page display, the document must be in Draft or Page view.

To minimize or maximize the document window
• Right-click the WordPerfect title bar, and click one of the following:
• Minimize
• Maximize
If you want to restore a document window to its original size, right-click the title bar, and click Restore.

To cascade multiple documents
• Click Window  Cascade.

To tile multiple documents
• Click Window, and click one of the following:
• Tile side by side
• Tile top to bottom

To transfer a document to a new instance of WordPerfect
• Click Window  Separate.
You can also right-click the document button on the application bar and choose Separate document.

Windows and views

Working with the ruler and ruler guides
The ruler is used to display page format elements, such as margins, tabs, column gutters, and indentation. The ruler
has two parts: the line and the tab bar.
• The line resembles a ruler and contains graduated measurements for the area between the left and right margins.
• The tab bar, the white space in the lower part of the ruler, displays the triangular shaped tab marks.
Ruler guides are black dotted vertical lines that allow you to see where the settings for your margins and indentations
are in relation to where the text displays on the page. For example, when you click a tab, the ruler guide and a box
containing the tab’s settings are displayed.

To hide or display the ruler
• Click View  Ruler.
A check mark beside Ruler indicates that the ruler is displayed.

To display ruler guides
1 Click Tools  Settings.
2 Click Display.
3 Click the Ruler tab.
4 Enable the Show ruler guides check box.

Using guidelines
Guidelines are horizontal and vertical nonprinting lines that you can use to align tables, margins, columns, headers,
and footers on a page.

To display guidelines
1 Click View  Guidelines.
2 In the Display guidelines for area, enable one or more of the following check boxes:

• Tables — displays guidelines that you can drag to change the width of table columns
• Margins — displays guidelines that you can drag to change the width of margins
• Columns — displays guidelines that you can drag to change the width of columns
• Header/Footer — displays guidelines that you can drag to change the widths of headers or footers

Part Two: WordPerfect

Reveal Codes
Formatting codes are inserted when you add text and formatting to a document.
The Reveal Codes feature gives you full control over document formatting, especially when copying and pasting text
from various sources. For example, to remove bold formatting, you can turn on Reveal Codes, locate the code,
and then just drag it out of the Reveal Codes window.
You can also double-click any code in the Reveal Codes window to make advanced alterations to the settings or styles.
Codes are hidden by default; however, they can be displayed in a separate window below the active document.

This is how the text is displayed in the Reveal Codes window.

You can hide or display formatting codes.
You can also customize the display of the codes. For example, you can specify the font style and color, and several
other formatting options.

To hide or display formatting codes
• Click View  Reveal Codes.
A check mark beside Reveal Codes indicates that formatting codes are displayed.

To customize the display of formatting codes
1 Click Tools  Settings.
2 Click Display.
3 Click the Reveal Codes tab.
4 In the Format area, enable or disable any of the following check boxes:

• Wrap lines at window — to continue codes on the next line
• Show spaces as bullets — to display a bullet for each space character
• Show codes in detail — to display formatting information with codes
• Auto-display codes in Go to dialog — to display the Reveal Codes window when a code match is found in a
specific section of the document
You can also
Change the font

Click Font, and choose a font from the Face list box.

Change the font size

Choose a font size from the Size list box.

Change the font color

In the Color area, disable the Use system colors check box.
Open the Text color flyout, and click a color.

Section Title OR Heading 1

You can also
Change the background color

In the Color area, disable the Use system colors check box.
Open the Background color flyout, and click a color.

Use Windows system colors

In the Color area, enable the Use system colors check box.

Part Two: WordPerfect

Navigation
WordPerfect lets you navigate documents in several ways. You can move to a specific section of a document, or you
can scroll through a document. You can also display a document from a list of open documents.
You can browse a document by insertion points, or by using a navigation control.

To move to a specific section of a document
1 Click Edit  Go to.
2 Choose an option from Go to what list box.
3 Choose any applicable options from the area to the left of the list box.
4 Click Go to.

You can also access the Go to dialog box by pressing Ctrl + G.

To scroll through a document
1 On the toolbar, click the Autoscroll

button.

The pointer changes to the Autoscroll arrow.
2 Move the Autoscroll arrow in the direction you want to scroll.

The scrolling speed increases if you move the arrow further away from the Autoscroll tool.
You can disable Autoscroll by clicking anywhere in the document.

To display a document from a list of open documents
• Click Window, and click the filename of the document that you want to display.
A check mark beside a document path and filename indicates the active document.
You can also display a document by clicking its button on the application bar.

To browse through insertion points in a document
• Click one of the following buttons:
• Back
• Forward

To browse by using a navigation control
1 On the vertical scroll bar, click the Browse button, and click a navigation control.
2 Click one of the following buttons:

• Previous — moves the cursor to the previous occurrence of the selected navigation control
• Next — moves the cursor to the next occurrence of the selected navigation control

Navigation

Microsoft Word compatibility
WordPerfect offers compatibility features geared towards those who are migrating to WordPerfect from Microsoft
Word and those who need to exchange WordPerfect documents with Microsoft Word users.
In this chapter:
• “Simulating the Microsoft Word workspace” on page 25
• “Sharing documents with Microsoft Word users” on page 25
For additional topics, please see “Compatibility with Microsoft Word” in the WordPerfect Help.

Simulating the Microsoft Word workspace
If you recently switched from Microsoft Word to WordPerfect, you may not be familiar with the WordPerfect
workspace. While there are many similarities between the two applications, you may find it easier to simulate the
Microsoft Word workspace until you are accustomed to working in WordPerfect. What the Microsoft Word workspace
does is position the WordPerfect features, including toolbars and menu items, where you would find the equivalent
feature in Microsoft Word. It also applies Microsoft Word keyboard shortcuts to WordPerfect features, allowing you
to quickly find the tools you need to create documents in WordPerfect.
If you prefer to work in the WordPerfect workspace, but you want to access the most common WordPerfect features
using Microsoft Word buttons and icons, you can display the Microsoft Word toolbar. In addition, you can display the
Microsoft Word Compatibility toolbar, which gives you immediate access to features, such as saving documents to
Microsoft Word and publishing to PDF.

To work in the Microsoft Word workspace
1 Click Tools  Workspace manager.
2 Enable the Microsoft Word mode option.

To display the Microsoft Word toolbar in WordPerfect
1 Click View  Toolbars.
2 Enable one of the following check boxes:

• Microsoft Word 97
• Microsoft Word 2002

To display the Compatibility toolbar
1 Click View  Toolbars.
2 Enable the Compatibility check box.

Sharing documents with Microsoft Word users
WordPerfect makes it possible for you to share WordPerfect documents with Microsoft Word users and they can share
their documents with you.
Part Two: WordPerfect

For example, to share a WordPerfect document with a Microsoft Word user, you must save the WordPerfect document
as a Microsoft Word file. The saving process automatically converts the document to the Microsoft Word format.
In addition, if you receive a file created in Microsoft Word, all you need to do is open it in WordPerfect. The opening
process automatically converts the file to the WordPerfect format. If you modify the same file and you want others to
view the changes in Microsoft Word, then you need to save the file as a Microsoft Word file. You can specify that the
default format when saving files is set to the Microsoft Word file format or you can choose to automatically save files
in the same file format in which the file was opened. If you don’t specify the Microsoft Word format when saving,
the file is saved as a WordPerfect file by default.

To save a WordPerfect document as a Microsoft Word document
1 Click File  Save as.
2 Choose the drive and folder where you want to save the file.
3 Type the filename in the Filename box.
4 Choose MS Word from the File type list box.
5 Click Save.

When you save a WordPerfect document as a Microsoft Word document, some of the formatting in the
document may no longer display properly.

To open a Microsoft Word document
1 Click File  Open.
2 Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.
3 Click the Microsoft Word file.
4 Click Open.

You can open documents created in Microsoft Word for MS-DOS versions 1.0, 1.1, 1.2, 2.0, 4.0, 5.0, and 5.5,
Microsoft Word for Windows 6.0, and 7.0, and Microsoft Word 97, 2000, XP (2002), 2003, 2007, 2010, and
2013. You can also open Microsoft Word Open XML documents (.docx) and Microsoft Word Open XML
Macro-enabled document (.docm).
When you open a Microsoft Word document in WordPerfect, some information in the file may not be
displayed in the same way after it is converted.

To automatically save Microsoft Word files opened in WordPerfect to the Microsoft Word
format
1 Click Tools  Settings  Files.
2 On the Document page, choose a version of the MS Word format from the Default save file format list box.

To automatically save files to their original format
1 Click Tools  Settings  Files.
2 On the Document page, enable the On save, keep document’s original file format check box.

Microsoft Word compatibility

Document basics
You can create documents from scratch. You can also open existing documents — even those created in another word
processor.
In this chapter:
• “Understanding the parts of a document” on page 27
• “Creating documents” on page 28
• “Opening documents” on page 28

Understanding the parts of a document
A WordPerfect document consists of one or more of the following components.
Template
A template is a preformatted document that can be used as a guide for creating a new document.
Every document created in WordPerfect is based on either the default template or a project template.
• When you open WordPerfect, the blank document you see is based on the default template. For information, see
“Default template” on page 166.
• Project templates include fax cover sheets, memos, newsletters, and brochures. For information, see “Project
templates” on page 169.
Text
Text can be typed directly into WordPerfect or imported from text editors or other word-processing applications.
For information, see “Text basics” on page 107.
Graphics
Graphics include shapes, drawings, pictures, and clipart.
• A shape is any object created with WordPerfect drawing tools.
• A drawing is created with Presentations menus and tools.
• A picture is a bitmap, or graphic image, that has been imported into a WordPerfect document. Pictures can be
imported from storage media, photo-editing programs, or a scanner.
• Clipart images are images that can be brought into Corel applications and used as they are or edited.
For information, see “Graphics” on page 219.
Styles
A style is a collection of formatting attributes applied to text (characters, paragraphs, or documents) or graphics.
By formatting items with styles, you ensure consistent formatting throughout a document. Whenever you change the
formatting in a style, you change the appearance of all items that use that style.
For information, see “Styles” on page 183.

Part Two: WordPerfect

Macros
Macros are used to automate application tasks. For example, you can use WordPerfect macros to set margins, select
a font, or create a merge file.
For information, see “Part Seven: Macros” on page 263.

Creating documents
You can create a document in WordPerfect by using the default template, a blank document that includes formatting
elements such as margin settings, tab settings, and toolbars.
WordPerfect also includes ready-made project templates that you can open and use to create a wide range of
documents, including letters, fax cover sheets, calendars, and business cards.

To create a document by using the default template
• Click File  New.
You can also apply the default template to a new document by clicking the New blank document
on the toolbar.
For more information on the default template, see page 166.

button

To create a document by using a project template
• Click File  New from project.
For more information on project templates, see page 169.

Opening documents
You can open word-processing documents that were created in WordPerfect or in another application.
The advantage of opening — rather than importing — a document created in another application is that many of the
formatting attributes in the original document (such as page size, margins, font properties, bullets, and underlining)
are preserved.

To open a document
1 Click File  Open.

You can also click the Open

button on the toolbar.

2 Choose the drive and folder where the file is stored, and choose the file.

You can also type the full path and filename in the File name list box.
3 Click Open.

The document opens in a new document window, and a corresponding button is added to the application bar.
You can have up to nine documents open within the application window.

Document basics

PDF import
WordPerfect lets you import PDF files and scanned PDF files and then access and reuse the text and graphics content.
For example, if you have a PDF file that was created by someone else, you can open it in WordPerfect and edit the
contents.
When you import PDF files, the text formatting may appear different from that of the original PDF. You can alleviate
most conversion issues if you are familiar with the two most common PDF document types: design documents and
scanned documents.
Design documents
A design document is a PDF in which the layout is not necessarily based on flow — for example, a magazine
advertisement. Design documents are typically created with graphics or illustration software, such as CorelDRAW.
Text strings may be individual lines across sections on the page, as opposed to a long paragraph that flows down a
page. In such cases, WordPerfect provides text flows for all text strings that were saved in the graphics application
when the PDF was created. The text and formatting of graphic elements are also maintained.
Images are maintained in their original file formats, as is text that is embedded in images that are not vector based.
The layout in the imported PDF may be different from the layout in the original PDF, but you can still modify text strings
and create a new document without having to copy or redesign all the elements.
Scanned documents
A scanned document is a document that is read with a scanner and saved as a graphic file, such as a JPEG. Scanned
documents store all information as one large image file that is not vector based.
When you import a scanned document, WordPerfect uses OCR technology to scan the document and reconstruct text
strings and images. The quality of the original scanned PDF that you import affects the accuracy of what is displayed
in the WordPerfect document.

To import a PDF file
1 Click File  Open PDF.
2 Choose the drive and folder where the PDF document is stored.
3 Choose the file.
4 Click Open.

The Open PDF settings dialog box appears.
If the PDF document is protected by a password, type the password in the Password box. If both permission and
open passwords are applied, type the permission password in the Password box.
5 In the Page range area, enable one of the following options:

• Full document
• Pages (requires you to type a page range in the box)
6 Click Open.

The PDF import dialog box appears.

Part Two: WordPerfect

You can import the content from the PDF file without text formatting by enabling the Bring in content from
original PDF without any formatting check box.

PDF import

Templates
A template is a preformatted document that can be used as a guide for creating a new document. Every document
created in WordPerfect is based on either the default template or a project template.
In this chapter:
• “Default template” on page 31
• “Project templates” on page 33

Default template
When you open WordPerfect, the blank document you see is based on the default template—a special WordPerfect
template (WPT) file that records various workspace settings.
Besides storing basic document settings (such as the default font and the default text and graphics styles), the default
template also stores any customizations you make to the WordPerfect work area.
Choosing the default template
You can choose a different default template.
You can also choose an additional objects template. This is a second default template that stores objects such as
keyboards, menus, template macros, toolbars, and styles that you can use in addition to or in place of those in the
default template. For example, a system administrator could use an additional objects template as a network template
that would overwrite a user’s default template.
Applying the current document style to the default template
You can apply the style used in the current document to the default template.
Applying template settings across multiple instances
You can choose to apply template changes across all instances of WordPerfect. This technique is especially useful for
refreshing all open documents that are based on the same template.
Document, style, and compatibility settings typically affect all instances, whereas customization settings affect
only the current instance (and subsequent instances). For details, see the Help.

To choose a different default template
1 Click Tools  Settings.
2 Click Files.
3 Click the Template tab.
4 In the Default template folder box, click the Browse

button.

5 Choose the drive and folder where the template is stored.
6 Click Select.
7 In the Default template box, click the Browse

button.

8 Click the template you want to use as the default template.
Part Two: WordPerfect

9 Click Open.

To choose an additional objects template
1 Follow steps 1 to 3 in the previous procedure.
2 In the Additional template folder box, click the Browse

button.

3 Choose the drive and folder where the template is stored.
4 Click Select.
5 In the Additional objects template box, click the Browse

button.

6 Click the template you want to use as the additional objects template.
7 Click Open.

If desired, enable the Update default template from additional objects template check box.

To use the current document style as the default
1 Click File  Document  Current document style.
2 Enable the Use as default check box.

To apply template changes across multiple instances
1 Click Tools  Settings.
2 Click Files.
3 Click the Template tab.
4 Enable the Apply template changes to all WordPerfect windows check box.

You can apply both default-template and project-template changes across multiple instances.

Templates

Project templates
WordPerfect lets you create documents from project templates. A project template is a shell, or skeleton structure,
that can consist of elements such as margins, styles, and graphics objects. You fill in the details and provide data to
complete the project.

These are examples of project templates.

If you intend to use a specific template often, you can add it to the Favorites category.
You can also use the PerfectExpert, which guides you through basic tasks and helps you create detailed
projects. For information, see “To access the PerfectExpert” on page 5.

To create a document from a project template
1 Click File  New from project.
2 Click the Create new tab.
3 Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click Refresh projects.
4 Choose a project template from the list.
5 Click Create.

Some WordPerfect project templates use prompts to guide you through the process of adding information to
a document.

To add a project template to the Favorites category
1 Click File  New from project.
2 Click the Create new tab.
3 Choose a category from the list box.
4 Choose a project template from the list.
5 Click Copy to favorites.

Part Two: WordPerfect

You can view the contents of the Favorites folder. Click File  New from project. Choose [Favorites] from the
list box.

Templates

Text basics
In this chapter:
• “Entering text” on page 35
• “Inserting text” on page 35

Entering text
You can enter text in the document window. You can use the shadow cursor to show where the text will be
positioned.
You can also enter text in a text box so that it appears in a separate frame.

To enter text in a document window
1 Click in the document window.
2 Type text.

To enter text by using the shadow cursor
1 Click View  Shadow cursor.

A check mark next to the menu command indicates that the shadow cursor is enabled.
2 Click anywhere on the page.
3 Type text.

The shadow cursor changes appearance to show how text will be aligned when you start typing. Small arrows
beside the shadow cursor point in different directions when text is left-justified, centered, or right-justified.

To enter text in a text box
1 Click Insert  Text box.
2 Type text.

Inserting text
You can insert text from another file.
If you have more than one document opened, you can use the application bar to insert text from one document to
another document.
See also:
• “Cutting, copying, and pasting text and graphics” on page 289
• “Moving text and graphics” on page 290

To insert the entire text of another document
1 Click where you want to insert the text.
Part Two: WordPerfect

2 Click Insert  File.
3 Choose the drive and folder where the document is stored.
4 Choose a file.
5 Click Insert.

To insert selected text from another document
1 Select the text you want to insert.
2 Drag the selected text to the button on the application bar that displays the name of the document into which you

want to insert the text, but don’t release the mouse button.
This document opens in the document window.
3 Point to where you want to insert the text, and release the mouse button.

Text basics

Text selection
You can select text or deselect text, a tabular column, a rectangular block of text, or a range of text.
You can also set selection options.

To select text
To select

Do the following

A character or word

Drag across a character or word.

A sentence

Click in a sentence. Click Edit  Select  Sentence.

A paragraph

Click in a paragraph. Click Edit  Select  Paragraph.

A page

Click on a page. Click Edit  Select  Page.

A document

Click Edit  Select  All.

A tabular column

Select the text from the first character in the tabular column
to the last character in the tabular column, and then click
Edit  Select  Tabular column.

A rectangular block of text

Select the text from the upper left corner to the lower left
corner of the block, and then click Edit  Select  Rectangle.

A range of text in a document

Click Edit  Select  Section, choose an option from the
Select list, and then type a value in the Range box.

To select a range of text in a document
1 Click Edit  Select  Section.
2 From the Select list, choose one of the following options:

• Page — lets you select certain pages
• Secondary page — lets you select certain secondary pages
• Chapter — lets you select certain chapters
• Volume — lets you select certain volumes
3 Type a value in the Range box.

To deselect text
• Click anywhere outside the selected text.

To set the selection options for a document
1 Click Tools  Settings.
2 Click Environment.
3 In the Environment settings dialog box, click the General tab.
4 Enable the Automatically select whole words when dragging to select text check box.

Part Two: WordPerfect

Deleting text
You can delete text.

To delete text
1 Select the text you want to delete.
2 Press Delete.

Text selection

Text formatting
In WordPerfect, you can use a variety of formatting tools to control the look of text.
In this chapter:
• “Modifying font settings” on page 39
• “Copying the text format” on page 41
• “Highlighting text” on page 41
• “Working with drop caps” on page 42
• “Inserting characters and symbols” on page 43
• “Correcting capitalization” on page 43
• “Correcting the spacing between words and sentences” on page 44
For additional topics, please see “Formatting text” in the WordPerfect Help.

Modifying font settings
You can apply formatting to text to change the font and its attributes, such as style, size, and color.
You can also apply relative font sizes, which allows you to format text relative to the specified font size. Suppose you
want to add a heading to a document that has a 12-point paragraph font. If you select the heading text and specify
a large relative font size, the text displays proportionately larger than the 12-point font.
Using Corel® RealTime Preview™ lets you view text fonts and sizes before you apply them. For example, you can view
text as it will display in various fonts before choosing which is the most suitable.
WordPerfect lets you format text using recent font settings, including the font and its size. You can also change the
default font and font size for the active document or for all documents.

To change the font
1 Click in the document.
2 Click Format  Font.
3 Click the Font tab.
4 Choose a font from the Face list.

You can also
Change the font size

Choose a font size from the Size list box.

Change the relative font size

Click Relative size, and click a font size.

Change the font color

Open the Color picker, and click a color.

You can also change the font color by clicking the Font color
color.

button on the property bar, and clicking a

You can also change the underline font style by opening the Underline
clicking an underline style.

Part Two: WordPerfect

picker on the property bar and

To change the font appearance
1 Select the text you want to modify.
2 Click Format  Font.
3 Click the Font tab.
4 In the Appearance area, enable one or more of the following check boxes:

• Bold — applies bold formatting to the selected text
• Italic — applies italic formatting to the selected text
• Underline — applies a single underline to the selected text
• Outline — applies an outline to the selected text
• Shadow — applies a shadow to the selected text
• Small caps — applies small capitals to the selected text
• Redline — applies the color red to the selected text
• Strikeout — applies a line through the selected text
• Hidden — applies the hidden format to the selected text

To change the font by using Corel RealTime Preview
1 Click in a document.
2 Open the Font face list box on the property bar, and point to a font.

Changes to the font display in the font face preview window.
3 Choose a font from the Font face list box.

You can change the font size using Corel RealTime Preview by opening the Font size list box on the property
bar, viewing the font sizes in the font size preview window, and choosing a font size.

To apply a recently used font
1 Select the text you want to format.

If the Fonts toolbar is not displayed, click View  Toolbars. In the Toolbars dialog box, enable the Fonts check box.
2 Click the QuickFonts™

button on the font toolbar, and choose a font from the list.

The QuickFonts list displays the 10 most recently used fonts.

To change the default font and font size
1 Click File  Document  Default font.
2 Choose a font from the Face list.
3 Choose a font size from the Size list box.

If you want to change the default font and font size for all new documents, click Settings, and click Set as default
for all documents.
You must install a printer before you can change the default font.
If you specify a default printer font and distribute the file to others, the file may not display or print correctly
if their printer doesn’t have the specified default font.
40

Text formatting

You can view the available attributes for each font by clicking the plus sign (+) to the left of a font in the Face
list.

Copying the text format
You can copy the format of text and apply it to other text in a document. If you want to copy selected text, then
formatting attributes, such as font, font size, and font style, are all copied. If you want to copy the heading in a
paragraph, the paragraph style as well as the font and its attributes are copied.
When you copy the format of text, you automatically create a text style. Changing text that has been
formatted using a text style also changes other text in the document that uses that style. For information about
text styles, see “Using text styles” on page 159.

To copy the text format
1 Click in the text whose format you want to copy.
2 Click Format  QuickFormat™.
3 Enable one of the following options:

• Selected characters — copies the format of the font and its attributes
• Headings — copies the format of the paragraph and its styles, and the font and its attributes
4 Click OK.
5 Drag the QuickFormat paintbrush pointer over the text to which you want to copy the format.
6 Click Format  QuickFormat.

QuickFormat is disabled when no check mark displays beside the QuickFormat menu command.
You can also enable or disable QuickFormat by clicking the QuickFormat

button.

Highlighting text
Highlighting text adds a bar of transparent color over text, which is useful for editing documents or for distinguishing
words and paragraphs. You can highlight and remove the highlighting from part or all of a document, and you can
change the highlight color. You can also hide highlighting in a document.

To highlight text
1 Click Tools  Highlight  On.

The cursor changes to a highlighting pen.
2 Select the text.
3 Click Tools  Highlight  On.

Highlighting is disabled when no check mark displays beside the On menu command.

To remove highlighting from text
1 Select the highlighted text.

Part Two: WordPerfect

2 Click Tools  Highlight  Remove.

You can also remove highlighting by clicking anywhere in the highlighted text and clicking the Highlight
button. Highlighting is removed from the entire highlighted section.

To change the highlight color
1 Click Tools  Highlight  Color.
2 Open the Color picker, and click a color.
3 Type a value in the Shading box.

Higher values darken the highlight color. Lower values lighten it.
The color change does not apply to text that has already been highlighted. To change the color of highlighted
text, you must first select the text.

To hide highlighting
• Click Tools  Highlight  Print/show.
The absence of a check mark beside the Print/show menu command indicates that highlighting is hidden.

Working with drop caps
Drop caps are letters that you can use to decorate text at the beginning of a line or paragraph.

These are examples of drop caps.

To add or remove a drop cap
To

Do the following

Add a drop cap to a blank line

Click in a document. Click Format  Paragraph  Drop cap.
Type a letter.

Add a drop cap to an existing paragraph

Click at the beginning of a paragraph. Click Format 
Paragraph  Drop cap.

Remove a drop cap

Click before a drop cap. Click the Drop cap style
button
on the property bar. In the Style area, click No drop cap.

Text formatting

You can also add a drop cap by right-clicking in a document and clicking Drop cap.
You can also remove a drop cap by clicking the Drop cap style

picker and clicking the No drop cap style.

Inserting characters and symbols
You can insert characters, such as iconic symbols, phonetic characters, and characters from other alphabets, into
your document.

To insert a character or symbol
1 Click in the document where you want to insert a character or symbol.
2 Click Insert  Symbol.
3 Choose a symbol type or a character set from the Set list box.
4 Choose a symbol from the Symbols list.
5 Click one of the following:

• Insert — inserts the symbol and leaves the Symbols dialog box open
• Insert and close — inserts the symbol and closes the Symbols dialog box
Depending on the font you are using, some WordPerfect characters may not display in the document window.
These characters are represented by a hollow box on your screen; however, they will display and print correctly
if your printer supports graphics.
You can also insert a symbol by clicking the Symbols button on the property bar and clicking a symbol.
You can also insert a character or symbol by pressing Ctrl + W.

Correcting capitalization
You can quickly change a word or selected text to all uppercase or lowercase letters, or to lowercase letters with initial
caps. You can also correct capitalization automatically.

To change capitalization
1 Select the text for which you want to change capitalization.
2 Click Edit  Convert case, and click one of the following:

• Lowercase — changes all letters to lowercase
• Uppercase — changes all letters to uppercase
• Initial capitals — changes only the first letter of each word to uppercase
You can also change the selected text to uppercase or lowercase by pressing Ctrl + K.

To correct capitalization automatically
1 Click Tools  QuickCorrect™.
2 Click the Format-As-You-Go™ tab.

Part Two: WordPerfect

3 In the Sentence corrections area, enable the Capitalize next letter after end-of-sentence punctuation check box.

You can also
Automatically correct two initial capital letters in a sentence

Enable the Correct two irregular capitals (make a second
letter lowercase) check box.

Automatically correct Caps lock capitalization

Enable the CapsFix check box.

Automatically correct capitalization after a period

Click Exceptions. In the Do not capitalize next letter after
this word box, type a word. Click Add entry. Click Close.

Correcting the spacing between words and sentences
WordPerfect lets you correct the spacing between words and sentences. You can delete double spaces between words
in a sentence, and you can convert one space between sentences to two or two spaces to one.

To automatically change double spaces between words to single spaces
1 Click Tools  QuickCorrect.
2 Click the Format-As-You-Go tab.
3 In the Sentence corrections area, enable the Change two spaces to one space between words check box.

To automatically change the number of spaces between sentences
1 Click Tools  QuickCorrect.
2 Click the Format-As-You-Go tab.
3 In the End of sentence corrections area, enable one of the following options:

• Change one space to two spaces between sentences
• Change two spaces to one space between sentences

Text formatting

Text arrangement
In this chapter:
• “Indenting text” on page 45
• “Justifying text” on page 46
• “Changing the spacing between lines” on page 47
For additional topics, please see “Formatting paragraphs” in the WordPerfect Help.

Indenting text
Indenting arranges text on a page by moving one or more lines to the left or the right of the paragraph margin. You
can indent a line or paragraph manually or you can indent lines or paragraphs using the ruler or automatically.
To move the first line of a paragraph farther to the left than subsequent lines, you can apply a hanging indent. To
indent an entire paragraph one tab stop from both the left and right margins, you can apply a double indent. A
double indent is often used to format lengthy quotations.

To apply a single indent to text
To indent

Do the following

A line of text

Click at the beginning of a line of text. Press Tab.

A paragraph

Click at the beginning of a paragraph. Click Format 
Paragraph  Indent.

The first line of a paragraph using the ruler

Click in a paragraph. Drag the First line indent
a new position on the ruler.

The first line of every paragraph automatically

Click in a paragraph. Click Format  Paragraph  Format. In
the First line indent box, type a value to specify the distance
to indent.

marker to

To apply a hanging or double indent to text
1 Click at the beginning of a paragraph.
2 Click Format  Paragraph, and click one of the following:

• Hanging indent — indents all but the first line in the paragraph
• Double indent — indents the paragraph equally from both margins
You can also apply a hanging indent by clicking at the beginning of any line in a paragraph, except the first
line, and pressing Tab.

To remove an indent from text
1 Click at the beginning of a line of text.
2 Press Shift + Tab.

Part Two: WordPerfect

Justifying text
You can justify text in a document. Doing so aligns the text horizontally between the left and right margins of the
page.

To justify text
1 Click in a paragraph.
2 Click Format  Justification, and click one of the following:

• Left — aligns text evenly with the left margin
• Right — aligns text evenly with the right margin
• Center — centers text between the right and left margins
• Full — aligns text, excluding the last line, along both the right and left margins
• All — aligns text, including the last line, along both the right and left margins
Justification is applied to all text from the cursor location forward. If you want to apply justification to a word,
line, or paragraph, you must first select the text.
You can also justify text by clicking the Justification

picker on the property bar and clicking a justification.

Keeping text together
To keep words together, you can insert a hard space between them. You can also prevent the first and last lines of a
paragraph from being separated from the rest of the paragraph across a page break.
You can also insert a line break to begin a new line without ending the paragraph.

This is an example of text that is not being kept together. The grey text at the top of the left page belongs with text on the
previous page. The grey text at the bottom of the right page belongs with the text on the following page.

To keep words together
1 Click between two words.
2 Click Format  Line  Other codes.
3 Enable the Hard space [HSpace] option.
4 Click Insert.

To keep a paragraph together
1 Click at the beginning of a paragraph.
2 Click Format  Keep text together.
46

Text arrangement

3 In the Widow/Orphan area, enable the Prevent the first and last lines of paragraphs from being separated across

pages check box.
You can also
Keep several lines of text together

In the Conditional end of page area, enable the Number of
lines to keep together check box, and type the number of
lines you want to keep together, including any blank lines.

Keep selected text from dividing between pages

In the Block protect area, enable the Keep selected text
together on same page check box.

If you keep several consecutive paragraphs together, you must separate each paragraph by at least one soft
or hard return; otherwise, they are treated as one large block of text.

Changing the spacing between lines
The space between lines, or the amount of white space that appears between the bottom of one line and the top of
the next line, is referred to as leading.

This is an example of changing spacing between lines.

You can change the leading by changing the line spacing and changing the line height.
You can also change the spacing between paragraphs. For information, see “Adjusting paragraph spacing” in
the WordPerfect Help.

To adjust the leading
1 Click in a paragraph.
2 Click Format  Typesetting  Word/Letter spacing.
3 Enable the Adjust leading check box.
4 Type a value in the Between lines box.

A positive value increases the leading; a negative value decreases it.

To change the line spacing
1 Click in a paragraph.

If you want to limit the line spacing change to a specific section of text, select the text.
2 Click Format  Line  Spacing.
3 Type a value in the Spacing box.

Part Two: WordPerfect

To change the line height
1 Click in the line of text where you want the line height change to begin.

If you want to limit the line height change to a specific section of text, select the text.
2 Click Format  Line  Height.
3 Enable one of the following options:

• Automatic — defines the line height according to the font being used
• Fixed — lets you specify the height of the line regardless of the font being used
• At least — lets you specify the minimum height of the line
Line height is determined by multiplying the current line height by the number you specify.

Text arrangement

Text organization
You can organize text by using bullets, numbers, or outlines.
• Bullets help to differentiate items in a list or add emphasis to selected paragraphs. You can use bullets to mark list
items that have no particular order.
• Numbered lists and outlines help you organize and display information and are used to show the relationship
between ideas.
In this chapter:
• “Bulleted lists” on page 49
• “Numbered lists” on page 50
• “Outlines” on page 51
For additional topics, please see “Using bulleted lists, numbered lists, and outlines” in the WordPerfect Help.

Bulleted lists
You can create a bulleted list in a document. You can also use QuickBullets to create lists as you type.
You can also apply a bullet format to existing text.

To create a bulleted list
1 Click in a document.
2 Click Insert  Outline/Bullets & numbering.
3 Click the Bullets tab.
4 Choose a bullet style from the Bullets list.
5 Click OK.
6 Type text, and press Enter.

Perform this step for each entry in the list.
You can also create a bulleted list by opening the Bullets
format.

picker on the toolbar, and clicking a bullet

You can discontinue a bulleted list by pressing Backspace.

To create a bulleted list by using QuickBullets
1 Click in a document.
2 Type a QuickBullet character.
3 Press Tab.
4 Type the text, and press Enter.

Perform this step for each entry in the list.
To use QuickBullets, they must first be enabled. Click Tools  QuickCorrect  Format As-You-Go.
You can discontinue a bulleted list by pressing Backspace.
Part Two: WordPerfect

To create a bulleted list from existing text
1 Select the text to which you want to apply the bullet format.
2 Click Insert  Outline/Bullets & numbering.
3 Click the Bullets tab.
4 Choose a bullet style from the Bullets list.

You can also add a bullet to existing text by clicking at the beginning of a line, opening the Bullets
on the toolbar, and clicking a bullet format.

picker

You can type body text between list items by pressing Enter twice, and pressing the Up arrow to type on the
line that begins without a bullet.

Numbered lists
You can create a numbered list in a document. You can also use QuickNumbers to create lists as you type.
You can number existing text. You can also renumber an existing numbered list.

To create a numbered list
1 Click in a document.
2 Click Insert  Outline/Bullets & numbering.
3 Click the Numbers tab.
4 Choose a number style from the Numbers list.
5 Click OK.
6 Type text, and press Enter.

Perform this step for each entry in the list.
You can also create a numbered list by opening the Numbers
numbering format.

picker on the toolbar and clicking a

You can discontinue a numbered list by pressing Backspace.

To create a numbered list by using QuickNumbers
1 At the beginning of a new line, type a number followed by a closing parenthesis or hyphen.
2 Press Tab.
3 Type the text for the first list item, and press Enter.

For a paragraph, let the text wrap at the end of the line instead of inserting a hard return.
Perform this step for each entry in the list.
4 Press Backspace.

To use QuickNumbers, you must enable QuickBullets. Click Tools  QuickCorrect  Format As-You-Go.
You can discontinue a numbered list by pressing Backspace.

Text organization

To number existing text
1 Select the text you want to number.
2 Open the Numbering

picker on the toolbar, and click a numbering format.

To renumber a list
1 Click in a list or outline.
2 Click the Set paragraph number

button on the property bar.

3 Type the new number in the Paragraph number box.

The number changes, and all numbers following it are renumbered accordingly.
You can also renumber paragraphs by pressing Ctrl + Shift + F5.
If the numbering you want to change is indented from the left margin, type “?” for each indentation level in
the Paragraph number box before you type the new number.

Outlines
You can apply different levels to text by creating an outline.

To create an outline
1 Click in a document.
2 Click Insert  Outline/Bullets & numbering.
3 Click the Text tab.
4 From the Text list, choose an option.
5 Click OK.
6 Type text, and press Enter.

You can send an outline to Presentations for use in slide show by playing the wp_pr.wcm macro. Click Tools 
Macro  Play, and double-click wp_pr.wcm. For information about macros, see “Playing macros” on page 811.

To change the level of a list item
1 Click in the text of an item.
2 Click one of the following buttons on the property bar:

• Promote

— moves the item to a higher level (less indented)

• Demote

— moves the item to a lower level (more indented)

To change the order of a list item
1 Select the text whose order you want to change.
2 Click one of the following buttons on the property bar:

• Move up
• Move down
Part Two: WordPerfect

— moves the item up one position on the list
— moves the item down one position on the list
51

You can also change the order of a list item by clicking the Show icons
dragging the symbol for the item up or down.

button on the property bar, and

To add a list or outline within another list
1 Click in a list or outline.
2 Press Enter.
3 Press Backspace.
4 Click Insert  Outline/Bullets & numbering.
5 Click one of the following tabs:

• Numbers — lets you add a numbered list
• Bullets — lets you add a bulleted list
6 Choose a style from the list.
7 Enable the Insert new outline/List within current outline/List option.
8 Click OK.
9 Type text.

TTo change a bulleted list to a numbered list
1 Click in a bulleted list.
2 Click Insert  Outline/Bullets & numbering.
3 Click the Numbers tab.
4 Choose a style from the Numbers list.
5 Enable the Apply selected layout to current outline/List option.

To change a numbered list to a bulleted list
1 Click in a numbered list.
2 Click Insert  Outline/Bullets & numbering.
3 Click the Bullets tab.
4 Choose a style from the Bullets list.
5 Enable the Apply selected layout to current outline/List option.

Text organization

Graphics
In this chapter:
• “Inserting graphics” on page 53
• “Sizing graphics” on page 54
• “Arranging graphics” on page 54
• “Working with color” on page 55
For additional topics, please see “Working with graphics” in the WordPerfect Help.

Inserting graphics
You can insert clipart images into a WordPerfect document, such as those included with WordPerfect. Clipart images
are images that can be brought into a WordPerfect document and edited or used as is. You can also insert pictures
from the WordPerfect Office disc.
You can link to an image on disk. When you link to an image on disk, the location of the image, not the image itself
is inserted into the document. This way, you can considerably reduce the size of the file, especially if the image is used
in several places throughout the document.

To insert a clipart image
1 Click where you want to insert an image.
2 Click Insert  Graphics/Pictures  Clipart.

The Scrapbook™ opens.
3 Browse through the folders in the Scrapbook until you find the image you want to insert.
4 Select the clipart image.
5 Click Insert.

You can also insert a clipart image by dragging the image from the Scrapbook into a document.

To insert a picture from the WordPerfect Office disc
1 Insert the WordPerfect Office disc into your disc drive.
2 Click where you want to insert a picture.
3 Click Insert  Graphics/Pictures  From file.
4 Choose the drive and folder where the file is stored.

Pictures have a .jpg filename extension.
5 Double-click a filename.

You can also insert a picture by dragging. Enable the Shadow cursor by clicking the Shadow cursor icon on
the application bar, drag across the area of the document in which you want the picture, and click Image from
file in the QuickMenu™.
You can preview a picture before you insert it by clicking Toggle preview

Part Two: WordPerfect

, and clicking the picture filename.

To link to an image on disk
1 Click where you want to insert a link to an image.
2 Click Insert  Graphics/Pictures  From file.
3 Choose the drive and folder where the file is stored.
4 Click the image you want to link to the document.
5 Enable the Image on disk check box.
6 Click Insert.

If you want to display the name of the image file, right-click the image, and click Content.
You can link to images copied from the Scrapbook by saving them to your hard disk.

Sizing graphics
You can size a graphic by dragging its handles.

To size a graphic
1 Select a graphic.
2 Drag a corner handle until the graphic is the size you want.

You can also
Stretch a graphic

Drag a side handle until you achieve the effect you want.

Size a graphic proportionally

Hold down Shift, and drag a handle.

Arranging graphics
When two or more graphics overlap in a document, you can arrange their order by moving them in front of or behind
the others in the stack. You can also move graphics behind text (like a watermark) or in front of text (like a sticky note).
You can also select a graphic that is over or under another graphic.
You can group graphics so that they remain together when they are moved, sized, or edited.
You can also align and distribute graphics. For information, please see “Aligning and distributing graphics” in the
WordPerfect Help.

To move a graphic by using the keyboard
1 Select a graphic.
2 Press any of the Arrow keys to move the graphic in the direction you want.

To reorder overlapping graphics
1 Right-click a graphic.
2 Click Order, and click one of the following:

• To front — moves a graphic in front of the overlapping graphics
54

Graphics

• To back — moves a graphic behind the overlapping graphics
• Forward one — moves a graphic forward one layer
• Back one — moves a graphic back one layer
You can also reorder overlapping graphics by selecting a graphic, and clicking the Object(s) forward one
button or the Object(s) back one
button on the property bar.

To move a graphic behind or in front of text
1 Select a graphic.
2 Click the Graphics picker on the property bar, and click one of the following:

• In front of text — moves the selected graphic in front of the text
• Behind text — moves the selected graphic behind the text

To navigate between graphics
1 Select a graphic.
2 On the property bar, click one of the following:

• Next box

— selects the next graphic box that displays in the document

• Previous box

— selects the previous graphic box that displays in the document

To group graphics
1 Hold down Shift, and click the graphics you want to group.
2 Right-click one of the selected graphics, and click Group.

You can separate grouped graphics by right-clicking grouped graphics, and clicking Separate.

Working with color
You can create colors to use when working with fonts, highlighting, and graphics in WordPerfect. You can also use
color models to create colors. Three color models are available: RGB, HLS, and CMYK. WordPerfect lets you preview
color changes to a selection before the changes actually take place, and then apply the colors you created to graphics.

To create a color by using color models
1 Click Format  Font.
2 Click the Font tab.
3 Open the Color

picker, and click More.

4 Choose a color model from the Color model list box.
5 In the Color values area, type values in the boxes until the color you want displays in the Current color box.

The color model you select determines the options available in the Color values boxes.

Part Two: WordPerfect

To preview color changes
1 Select a graphic.
2 On the property bar, click one of the following buttons:

• Foreground color — lets you change the foreground color of a shape
• Background color — lets you change the background color of a shape
• Shadow color — lets you change the color of a drop shadow
• Outline color — lets you change the color of a graphics line
3 Point to a color on the color palette.

When you pause on a color, a preview of the graphic in that color displays on the page.
If you want to apply the color to the graphic, click the color.
Corel RealTime Preview is enabled by default. For more information about Corel RealTime Preview see,
“Modifying font settings” on page 333.

Graphics

Editing basics
In this chapter:
• “Cutting, copying, and pasting text and graphics” on page 57
• “Moving text and graphics” on page 58
• “Undoing, redoing, and repeating actions” on page 58
• “Adding, editing, and deleting comments” on page 59
You can also apply comments and digital signatures to documents. For information, see “Editing basics” in
the WordPerfect Help.

Cutting, copying, and pasting text and graphics
You can cut or copy text or graphics and paste them to a new location in a document.
When you cut or copy information, it is stored on the Clipboard. You can paste it in the active document, in another
document, or in another application.
You can also choose a specific format when you paste information from the Clipboard into WordPerfect.

To cut, copy, and paste text and graphics
To

Do the following

Copy text or graphics to the Clipboard

Select the text or graphic, and click Edit  Copy.

Cut text or graphics and move to the Clipboard

Select the text or graphic, and click Edit  Cut.

Paste text or graphics in a document

Click where you want to insert the text or graphic, and click
Edit  Paste.

Add a selection to the current Clipboard contents

Select the text to add to the Clipboard, and click Edit 
Append.

You can also copy, cut, or paste text or graphics by clicking Copy

, Cut

, or Paste

on the toolbar.

You can link copied content to a document by enabling the Paste link option. The changes you make to the
linked content in the active file are reflected in the original file. The changes made to the original file also
appear in the active file.

To paste Clipboard contents in a specified format
1 Select the text or graphic.
2 Click Edit, and click one of the following:

• Copy
• Cut
3 Click Edit  Paste special.
4 Enable the Paste option.
5 Choose a format from the As list.
Part Two: WordPerfect

You can paste text without its formatting by pressing Ctrl + Alt + V. This technique is particularly useful for
pasting text copied from a Web browser.

Moving text and graphics
You can move text and graphics by dragging them within a document or between documents.

To move text or graphics by dragging within a document
• Select a text or graphic, and drag it to a new position.

To move text or graphics by dragging to another document
1 Click Window, and click one of the following:

• Tile top to bottom — arranges the windows so that the documents are displayed above or below one another
• Tile side by side — arranges the windows so that the documents are displayed side by side
2 Select the text or graphic, and drag it to the other document.

Undoing, redoing, and repeating actions
WordPerfect lets you undo actions one at a time, or undo a series of actions all at once. You can undo changes made
to text, graphics, or tables. However, some actions, such as scrolling or saving a document, cannot be reversed. You
can redo actions that you have undone. You can also repeat actions.

To undo actions
To

Do the following

Undo the last action you performed

Click Edit  Undo.

Undo a series of actions

Click Edit  Undo/Redo history, choose an action from the
Undo list, and click Undo.

Set the number of Undo levels

Click Edit  Undo/Redo history, click Options, and type a
value in the Number of undo/redo items box.

Save Undo and Redo items with a document

Click Edit  Undo/Redo history, click Options, and enable
the Save undo/Redo items with document check box.

The maximum number of Undo levels is 300.
If the Undo/Redo history has not been saved with the document, you can undo and redo changes that have
been made since the document was last saved.
You can undo an action by clicking the Undo

button on the toolbar.

You can undo a series of actions by clicking the drop-down arrow beside the Undo

button on the toolbar.

Editing basics

To redo actions
To

Do the following

Redo an action that was just undone

Click Edit  Redo.

Redo a series of actions

Click Edit  Undo/Redo history, choose an action from the
Redo list, and click Redo.

You can redo an action by clicking the Redo

button on the toolbar.

You can redo a series of actions by clicking the drop-down arrow beside the Redo

button on the toolbar.

To repeat an action
1 Click Edit  Repeat next action.
2 Type a value in the Number of times to repeat next action box.

To set this value as the default whenever you use repeat, click Use as default.

Adding, editing, and deleting comments
You can add comments to document text, footnotes, endnotes, and outlines. Comments exist outside the main
document body and can contain text and formatting, such as font style, justification, margins, tabs, and color. For
more information about formatting text, see “Formatting text” on page 171. In addition, you can edit and delete
comments.

To add a comment
1 Click in the document where you want the comment to appear.
2 Click Insert  Comment  Create.
3 Type the comment text.
4 Click File  Close to return to the main document.

When you return to the main document, a comment icon is displayed in the left margin next to line where the
comment is inserted. In Draft view, comments appear as shaded text within the document.
When publishing to HTML, you can include the comments that you inserted in a document. For more
information about publishing comments to HTML, see “To publish to HTML” on page 759.

To edit a comment
1 Click in the line where the comment is inserted.
2 Click Insert  Comment  Edit.

If you prefer, you can right-click the comment icon and click Edit.
3 Edit the comment.
4 Click one of the following to edit other comments in the document:

• Next

Part Two: WordPerfect

• Previous
5 Click File  Close to return to the main document.

To delete a comment
• Right-click a comment or comment icon, and click Delete.

Editing basics

Find and Replace
In this chapter:
• “Finding and replacing text” on page 61
• “Finding and replacing formatting codes” on page 63

Finding and replacing text
WordPerfect lets you find and replace text. You can search for words, phrases, or individual characters in a
document. Once the text is found, you can replace some or all occurrences of the text with other text, or you can
delete the text. You can also create a list of find-and-replace items and commit them all at once.
You can search for text that is displayed in a specific font or case. You can also highlight, and advance through, each
instance of a word or phrase in a document.
You can also find and replace forms of a word. For example, you can replace forms of the word “entry” with the word
“insertion.” Therefore, if the plural form, “entries,” is found, it is replaced with the word “insertions.” Furthermore,
you can search for occurrences of words that are whole words, and not part of a larger word. For example, if you do
a default search for the word “sum,” you will find “sum,” “summer,” and “summit.” If you do a whole-word search
for the word “sum,” you will find only occurrences of the word “sum.”
You can also find and replace text in all WPD or WPT files in a folder.

To find and replace text
1 Click Edit  Find and replace.
2 In the Find box, type the text you want to search for.
3 Type the replacement text in the Replace with box.
4 Click one of the following:

• Find next — finds the next occurrence of the search text
• Find prev — finds the previous occurrence of the search text
• Replace — finds and replaces the next occurrence of the search text
• Replace all — finds and replaces all occurrences of the search text
You can delete all occurrences of a text string by typing the text you want to delete in the Find box and leaving
the Replace with box empty.
You can search for a word or phrase you searched for previously by choosing the word or phrase from the Find
list box.

To find and replace a list of words or phrases
1 On the Workflow macros toolbar, click the

Multiple find and replace

button.

2 In the Find box, type the text you want to search for.
3 Type the replacement text in the Replace with box.
4 Click Add.
Part Two: WordPerfect

5 Repeat steps 2 through 4 for each word or phrase you want to replace.

If the Workflow macros toolbar is not displayed, click View  Toolbars, and enable the Workflow macros check
box.

To find text in a specific font
1 Click Edit  Find and replace.
2 In the Find box, type the text you want to find.
3 Click Match  Font.
4 Enable the Font check box.
5 Choose a font from the Font list box.

You can also
Search for a font style

Choose a font style from the Font style list box.

Search for a specific point size

Enable the Point size check box. Type a point size in the
Point size box.

Search for specific font attributes

In the Attributes area, enable one or more of the attribute
check boxes.

To find and highlight text
1 On the Workflow macros toolbar, click the

Highlight find and replace

button.

2 In the Find box, type the text you want to find.

You can scroll through the highlighted text by clicking Previous and Next.
You can also count a specific word in a document. For more information, see “To count a specific word or
phrase” on page 120.
If the Workflow macros toolbar is not displayed, click View  Toolbars, and enable the Workflow macros check
box.

To find and replace case-specific text
1 Click Edit  Find and replace.
2 Click Match  Case.

To find and replace a form of a word
1 Click Edit  Find and replace.
2 Click Type  Word forms.

To find and replace a whole word
1 Click Edit  Find and replace.
2 Click Match  Whole word.

Find and Replace

To find and replace text in all WPD and WPT files in a folder
1 Click Tools  Macro  Play, and double-click
2 Click the Browse

ReplaceInFolder.

button, and navigate to the folder where the WPD or WPT files are stored.

3 Enable one or more of the following check boxes:

• WPD — to find and replace text in all WordPerfect documents in the folder
• WPT — to find and replace text in all WordPerfect templates in the folder
4 In the Find box, type the text you want to search for.
5 Type the replacement text in the Replace with box.
6 Repeat steps 2 through 5 for each word or phrase you want to replace.

You can also
Find and replace occurrences of a word that are not part of
larger words

Enable the Whole words check box.

Include headers, footers, and other substructures, such as
endnotes and equations in the find-and-replace process

Enable the Whole words check box.

Find and replace only case-specific occurrences of a word
or phrase

Enable the Case sensitive check box.

Make the changes in a new version of the file, leaving the
original file unchanged

Enable the Do not overwrite original (Append number to
end of filename) check box.

If the Workflow macros toolbar is not displayed, click View  Toolbars, and enable the Workflow macros check
box.

Finding and replacing formatting codes
You can search for and replace codes in a document. For example, if you search for a font size code, all font size codes
are found.
You can also search for specific codes, such as a specific font size.
To find and replace codes, you must first enable Reveal Codes.
Sample Code

Represents

Bot mar

Bottom margin

Font

Font size

HAdv

Horizontal advance

Just

Justification

Lft Mar

Left margin

Lft Mar Adj

Left margin adjustment

Ln Spacing

Line spacing

Part Two: WordPerfect

Sample Code

Represents

Ovrstk

Overstrike

Rgt Mar

Right margin

Rgt Mar Adj

Right margin adjustment

Style

Document style

Top Mar

Top margin

VAdv

Vertical advance

To find and replace a general formatting code
1 Click Edit  Find and replace.
2 Click Match  Codes.

To choose a merge code, enable the Display merge codes only check box.
3 Choose a code from the Find codes list box.
4 Click Insert.
5 In the Find and replace dialog box, click in the Replace with box.
6 In the Codes dialog box, choose a replacement code from the Replace codes list box.
7 Click Insert and close.
8 Click one of the following:

• Find next — finds the next occurrence of the code
• Find prev — finds the previous occurrence of the code
• Replace — finds and replaces the next occurrence of the code
• Replace all — finds and replaces all occurrences of the code

To find and replace a specific formatting code
1 Click Edit  Find and replace.
2 Click Type  Specific codes.
3 Choose a code from the Find codes list box.
4 Type values in the following boxes:

• Find
• Replace with

Find and Replace

Styles
A style is a collection of formatting attributes that you can apply to text or graphics.
WordPerfect provides several preset styles ready for use. You can also create your own styles.
In this chapter:
• “Using text styles” on page 65
• “Using graphics styles” on page 67
For information about list styles, variables, graphics boxes, and graphics lines, see “Working with styles” in
the WordPerfect Help.

Using text styles
You can create text styles. Text styles are collections of formatting attributes that you can apply to selected text,
paragraphs, or the entire document. Text styles you create are saved with the active document. You can create a
QuickStyle for text. QuickStyles are styles created based on the formatting in effect at the cursor location. You can
also create a QuickStyle for a paragraph.
Formatting text with styles ensures consistent formatting throughout a document. Whenever you change the
formatting in a style, you change the appearance of all text that uses that style.
You can save a text style. You can also specify where to save text styles. When you save a text style, you can associate
it with a specific template or with the active document only, or you can save it as a separate file. Saving a text style as
a separate file is useful if you plan to use the style with a different template or on a different computer.
You can apply a style to text in a document.
You can edit a text style.

To create a text style
1 Click Format  Styles.
2 Click Create.
3 In the Styles editor dialog box, type a name for the style in the Style name box.

You can create style names that contain up to 12 characters.
4 Type a description for the style in the Description box.
5 Choose a style from the Type list box.
6 Using the Styles editor toolbar and menu bar, apply any style attributes.

If you want to define what function the Enter key performs when the style is applied, choose a style from the Enter
key inserts style list box.
If you want to display the codes that take effect when a style ends, enable the Show ‘off codes’ check box.
You can also
Delete a text style

Part Two: WordPerfect

Click Format  Styles, choose a style from the Available
styles list, and click Options  Delete.

Give each style a unique name; otherwise, when you combine documents that contain a style with the same
name, one style is used and the other deleted in the new document.
The Reveal Codes check box is enabled by default and displays the codes for the style attributes in the Contents
box.
You can also define the style attributes by typing codes or text in the Contents box in the Styles editor dialog
box.

To create a QuickStyle
1 Select the text or paragraph for which you want to create a QuickStyle.
2 Click Format  Styles.
3 Click QuickStyle.
4 In the QuickStyle dialog box, type a name for the style in the Style name box.
5 Type a description for the style in the Description box.
6 Enable one of the following options:

• Character with automatic update — creates a QuickStyle for characters
• Paragraph with automatic update — creates a QuickStyle for paragraphs

To save a text style
1 Click Format  Styles.
2 Click Options  Save as.
3 In the Save styles to dialog box, type a filename in the Filename box.
4 In the Style type area, enable one of the following options:

• Both — includes both the styles you have created and the preset styles provided with WordPerfect
• User styles — includes only the styles you have created
• System styles — includes only the preset styles provided with WordPerfect
5 Click Options  Settings.
6 In the Save new styles to area, enable one of the following options:

• Current document — associates the style with the active document
• Default template — associates the style with the default template
• Additional objects template — associates the style with an additional objects template
The Additional objects template option is available only if you have specified a second default template to use
for additional objects such as keyboards, menus, template macros, toolbars, and styles.

To apply a text style
1 Click Format  Styles.
2 Choose a style from the Available styles list.
3 Click Insert.
4 Type the text in the document.

Styles

5 Press Enter.
6 Press Backspace.

To edit a text style
1 Click Format  Styles.
2 Choose a style from the Available styles list box.
3 Click Edit.
4 In the Styles editor dialog box, use the Styles editor toolbar and menus to apply any style attributes.

If you want to define what function the Enter key performs when the style is applied, choose a style from the Enter
key inserts style list.
If you want to display the codes that take effect when a style ends, enable the Show ‘off codes’ check box.

Using graphics styles
You can use the preset styles included with WordPerfect or you can create your own styles.
You can create graphics styles for boxes, borders, fills, and lines. You can save a graphics style. Saving graphics styles
lets you use them again in other documents or templates.
You can delete a graphics style that you have created, but you cannot delete one of the preset graphics styles provided
with WordPerfect.
You can edit a graphics style to apply different formatting. When you edit a graphics style, all graphics boxes, borders,
fills, and lines formatted with that style are updated.

To create a graphics style
1 Click Format  Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Click Create.
4 Type a name for the style in the Style name box.
5 Change the attributes of the graphics style.

To save a graphics style
1 Click Format  Graphics styles, and enable one of the following options:

• Box
• Border
• Fill
• Line
Part Two: WordPerfect

2 Click Options  Save as, and type a name for the style in the Filename box.

The file is saved to the default template folder, as specified in Tools  Settings. If none is specified, WordPerfect
saves the styles where your user files are stored.

To delete a graphics style
1 Click Format  Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Choose a style from the Styles list.
4 Click Options  Delete.

To edit a graphics style
1 Click Format  Graphics styles.
2 Enable one of the following options:

• Box
• Border
• Fill
• Line
3 Choose a style from the Styles list.
4 Click Edit.
5 Change the attributes of the graphics style.

Styles

Page margins
WordPerfect lets you set margins using various methods.
You can set margins by using guidelines. Guidelines are vertical or horizontal dotted lines that are displayed on pages.
You can also set margins by using exact measurements or the ruler.
All margin settings affect the current page and subsequent pages until you change them.

To set the margins by using the margin guidelines
1 Click View  Guidelines.
2 Enable the Margins check box.
3 Point to one of the following guidelines:

• left vertical dotted guideline
• right vertical dotted guideline
• upper horizontal dotted guideline
• lower horizontal dotted guideline
The pointer changes to a double-sided arrow.
4 Drag the guideline to a new position.

To set the margins by using exact measurements
1 Click in the document where you want the margin changes to start.
2 Click Format  Margins.
3 Click the Page setup tab.
4 In the Document margins area, type values in any of the following boxes:

• Left — lets you specify where the left margin starts
• Right — lets you specify where the right margin starts
• Top — lets you specify where the top margin starts
• Bottom — lets you specify where the bottom margin starts
You can also
Set all margins to the last margin value edited

In the Document margins area, click Equal.

Set all margins to the minimum size allowed by the current
printer

In the Document margins area, click Minimum.

You can also set margins by clicking File  Page setup.

To set the margins by using the ruler
1 Point to the Margin marker

to the left or right of the ruler.

The pointer changes to a double-sided arrow.
2 Drag the Margin marker
Part Two: WordPerfect

to a new location on the ruler.
69

Page size and orientation
When creating documents, you can choose the size and orientation of pages. The page size and orientation determine
how a printer formats and prints pages. You can choose from preset page sizes, or you can create your own.
In this chapter:
• “Preset page sizes” on page 70
• “Page orientation” on page 70
• “Custom page sizes” on page 71

Preset page sizes
You can select preset page sizes.

To select a preset page size
1 Click File  Page setup.
2 Click the Page setup tab.
3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers
• Standard page types — lists all page size options for most printers
4 Choose a page definition from the Page definition list.
5 In the Page definition applies to area, enable one of the following options:

• Current and following pages — applies the page definitions to the current and following pages
• Current page only — applies the page definitions to the current page only

Page orientation
You can specify page orientation.

To specify page orientation
1 Click File  Page setup.
2 Click the Page setup tab.
3 In the Orientation area, enable one of the following options:

• Portrait — prints the document on pages that have greater length than width
• Landscape — prints the document on pages that have greater width than height

Page size and orientation

Custom page sizes
You can create a custom page size from scratch, or you can modify a preset page size. When you create a custom
page size, it is added to the printer’s page size selection as a preset. Therefore, you can apply the custom size to more
than one document. If you no longer require the custom or modified page sizes, you can delete the page size or
restore the default page sizes.
In addition, you can divide a physical page into several logical pages. Dividing pages is useful when you want to
create small documents, such as pamphlets, raffle tickets, or business cards.

This is an example of how you can divide pages.

To create a custom page size
1 Click File  Page setup.
2 Click the Page setup tab.
3 Click Add.
4 In the Add new form dialog box, type a name for the new page size in the Name box.
5 Choose a predefined paper type from the Type list box.
6 Choose a predefined paper size from the Size list box.

If you want to create a page size definition from a nonstandard paper size, choose User defined size from the Size
list box.
7 Type values in the following boxes:

• Width
• Height
8 Choose a paper source from the Source list box.

The paper source is not saved as part of the document. It must be redefined for each document.
All printers have a nonprintable zone. If information is formatted to print in this area, it will not print. To shift
information out of the nonprintable zone, you must specify printing adjustments.

To modify a preset page size
1 Click File  Page setup.
2 Click the Page setup tab.
3 Choose a page definition from the Page definition list.
4 Click Edit.
5 Modify any of the settings.

Part Two: WordPerfect

To delete a page size
1 Click File  Page setup.
2 Click the Page setup tab.
3 From the Page definition list box, choose one of the following:

When you delete a page size definition, you can no longer use that definition; a document can print with a
similar page definition, but it may not be an exact match.

To restore default page sizes
1 Click File  Page setup.
2 Click the Page setup tab.
3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers
• Standard page types — lists all page size options for most printers
4 Click Restore.

To divide a page
1 Click File  Page setup.
2 Click the Layout tab.
3 In the Divide pages area, type a value in one of the following boxes:

• Columns — lets you divide a page into a specified number of columns
• Rows — lets you divide a page into a specified number of rows

Page size and orientation

Page flow
You can start a new page at any point in a document. You can make selected text or all text in a document fit a specific
number of pages.
You can change the text flow in a document by using hard or soft returns. You can start a new line manually by
inserting a hard return. A soft return wraps text to the next line and is inserted automatically by WordPerfect when
the line extends beyond the right margin.

To force a new page
1 Click where you want to start a new page.
2 Click Insert  New page.

In draft view, a new page break is displayed as a double line.
You can also force a new page by pressing Ctrl + Enter.

To make text fit a specific number of pages
1 Click in a document.
2 Click Format  Make It Fit™.
3 Type a value in the Desired number of pages box.

The number of pages you set must be within 50 percent of the document’s current page count.
4 In the Items to adjust area, enable any of the following check boxes:

• Left margin
• Right margin
• Top margin
• Bottom margin
• Font size
• Line spacing
5 Click Make it fit.

To make only a certain block of text fit, select the text.

To insert a hard return
• At the end of a line or paragraph, press Enter.
A hard return displays as an [HRt] code in the Reveal Codes window.
You can also view hard returns by clicking View  Show ¶.

To insert a soft return
• As you type, WordPerfect automatically inserts a soft return at the end of each line.
A soft return displays as an [SRt] code in the Reveal Codes window.
Part Two: WordPerfect

Page columns
You can use columns to divide text vertically on a page. You can use four types of columns in documents: newspaper,
balanced newspaper, parallel, and parallel with block protect.
You can add columns to documents to create newsletters, glossaries, scripts, or inventory lists. You can discontinue
columns when they are complete. You can also delete columns and quickly move through columns.
You can change the appearance of columns by inserting a vertical line between the columns. This creates a visual
separation between the columns.
Newspaper columns
Text in newspaper columns flows down the column to the bottom of a page or column break and starts again at the
top of the next column.
Balanced newspaper columns
Balanced newspaper columns are similar to regular newspaper columns, but each column is adjusted on the page so
that all columns are equal in length.

These are examples of pages with columns. The left page displays newspaper columns. The right page displays balanced
newspaper columns.

Parallel columns
The parallel column text is grouped across the page in a row. The next row starts below the longest column of the
previous row. Parallel columns are useful for resumes, scripts, charts, inventory lists, or lists where columns span
multiple pages.

This is an example of parallel columns.

Page columns

Parallel columns with block protect
Parallel columns with block protect keep each row of columns together. If a column in one row becomes so long that
it moves across a page break, the entire row moves to the next page.

This is an example of parallel columns with block protect.

To create columns
1 Click a page.
2 Click Format  Columns.
3 Type a value in the Number of columns box.
4 In the Type of columns area, enable one of the following options:

• Newspaper — makes text flow down a column to the bottom of a page or column break and continues it at the
top of the next column
• Balanced newspaper — adjusts newspaper columns so that columns are of equal length
• Parallel — groups columns across the page in rows, and starts subsequent rows below the longest column of
the previous row
• Parallel w/block protect — keeps all rows of the columns together across page breaks
You can also apply columns to a page by clicking the Columns

button on the toolbar.

To discontinue columns
1 Click where you want columns to discontinue.
2 Click Format  Columns.
3 Click Discontinue.

Press Ctrl + Enter to end one column and start the next column.

To delete all columns
1 Click in the top-left corner of the first column.
2 Click Format  Columns.
3 Click Discontinue.

You can also delete columns by dragging the [Col Def] code out of the Reveal Codes window.

Part Two: WordPerfect

To navigate columns
To move to

Press

The top of a column

Alt + Home

The last line of a column

Alt + End

The previous column

Alt + Left Arrow

The next column

Alt + Right Arrow

To insert a vertical line between columns
1 Select a column.
2 Click Format  Columns.
3 Click Border/Fill.
4 In the Column border/fill dialog box, click the Border tab.
5 Choose Column between from the Available border styles list.

If you want to apply the vertical line only to a selected column group, enable the Apply border to current column
group only check box.

Page columns

Page numbering
In this chapter:
• “Numbering pages” on page 77
• “Changing the appearance of page numbers” on page 78
• “Forcing, suppressing, and stopping page numbers” on page 79
• “Numbering paragraphs” on page 79
• “Numbering lines in a document” on page 80
For additional topics, please see “Numbering the parts of a document” in the WordPerfect Help.

Numbering pages
WordPerfect allows you to insert page numbers in a document and to choose where to position page numbers on a
page. When you begin page numbering, you can also specify which number to begin with. For example, you may
want the first page of a document to be labeled page 3 instead of page 1.

These are examples of various page numbering options: (top left) no page number, (top right) page number in the bottom-right
corner, (bottom left) page number at the bottom center, and (bottom right) page number in the top-right corner.

You can also insert secondary page numbers, which allow you to start a new page numbering scheme in a document.
For example, suppose you are creating a document in WordPerfect, but in the middle of the document, you need to
add maps that were not created in WordPerfect. The WordPerfect document is 10 pages, but the maps need to be
added as pages 7 and 8. To accomplish this, you can start page numbering at 1 at the beginning of the document
and insert a secondary page number, number 9, on the document’s page 7. This would allow for the addition of the
maps without disrupting the page numbering.

To insert page numbers
1 Click Format  Page  Numbering.
2 From the Position list box, choose a position for the page numbers.
3 From the Page numbering format list, choose a format for the page numbers.

To specify an alternate starting page
1 Click Format  Page  Numbering.
2 Click Set value.
3 In the Values dialog box, click the Page tab.
4 Type a new page number in the Set page number box.

Part Two: WordPerfect

5 Enable one of the following options:

• Always keep number the same — ensures that the number remains the same when the document is edited
• Let number change as pages are added or deleted — lets the number change as the document is edited
When you merge a multiple-page form document, you can restart the page numbering for each merged record
by enabling the Always keep number the same option.

To insert a secondary page number
1 Click Format  Page  Insert page number.
2 Choose Secondary page from the list.
3 Click Value/Adjust.
4 In the Values dialog box, click the Secondary tab.
5 Choose a numbering format from the Secondary page number method list box.
6 Type a value in the Set secondary page number box.
7 Click Insert.

Changing the appearance of page numbers
You can change the font size and style, which includes attributes, such as bold or italic, of page numbers.

To change the font attributes of page numbers
1 On a page, click where you want the font change to begin.
2 Click Format  Page  Numbering.
3 Click Font.
4 In the Page numbering font dialog box, choose a font from the Face list.
5 Choose a font size from the Size list box.

You can also
Change page number style

In the Appearance area, enable one or more check boxes.

Change page number color

Open the color picker, and click a color.

Change page number shading

Type a value in the Shading box.

Page numbering

Forcing, suppressing, and stopping page numbers
By forcing a page number, you can insert a new page or make sure that a certain page in a document always has an
odd or even page number.
In addition, you can suppress page numbering on one page in a document. You can also stop the page numbers so
that they are removed from the entire document.

To force a page number
1 Click on the page where you want to force a page number.
2 Click Format  Page  Force page.
3 Enable one of the following options:

• None — numbers the page sequentially in the document. This is the default setting.
• Current page odd — inserts a blank page when necessary to make sure the current page always has an odd page
number
• Current page even — inserts a blank page when necessary to make sure the current page always has an even
page number
• Start new page — inserts a new page

To suppress a page number
1 Click Format  Page  Suppress.
2 Enable the Page numbering check box.

To stop page numbering
1 Click Format  Page  Numbering.
2 Choose No page numbering from the Position list box.

Numbering paragraphs
You can insert paragraph numbers in a document.

To number a paragraph
1 Click where you want to insert the paragraph number.
2 Click Format  Paragraph  Paragraph numbering.
3 Type a level number in the Outline level box.
4 Type a starting number in the Start value box.
5 Choose a numbering format from the Number type list box.

If you want to specify that numbers update automatically if a paragraph is added or deleted, enable the
Automatic check box.

Part Two: WordPerfect

Numbering lines in a document
You can number the lines in a document, including newspaper columns. When you number lines, you can specify the
numbering method and the starting line.

To number lines in a document
1 Click in a paragraph.
2 Click Format  Line  Numbering.
3 Enable the Turn line numbering on check box.

You can also
Choose a numbering method

Choose a numbering method from the Numbering method
list box.

Set the starting line

Type a number in the Starting line number box.

Set the first printed line

Type a number in the First printed line number box.

Specify which line numbers to print

Type a number in the Numbering interval box.

Include blank lines when numbering

Enable the Count blank lines check box.

Restart line numbers on each page

Enable the Restart numbering on each page check box.

Line numbering begins with the first line of the paragraph in which the cursor is positioned.
The line numbering settings you choose are displayed in the preview window in the bottom-right corner of the
Line numbering dialog box.

Page numbering

Headers and footers
You can use headers and footers to display information such as titles, page numbers, dates, times, and document
names.
In this chapter:
• “Creating and viewing headers and footers” on page 81
• “Editing headers and footers” on page 82

Creating and viewing headers and footers
You can create headers and footers in a document. You can also view headers and footers in page view or two pages
view.

To create a header or footer
1 Click Insert  Header/Footer.
2 Enable one of the following options:

• Header A
• Header B
• Footer A
• Footer B
If you want to align the header or footer with the document margins, enable the Align with document margins
check box.
3 Click Create.
4 Type the header or footer text.

You can use two different headers and two different footers on any page in a document; however, only two
headers and two footers can be created on one page.

To view a header or footer
• Click View, and click one of the following:
• Page
• Two pages
Headers and footers do not display in draft view. If you want to view a header or footer, the document must
be open in Page or Two pages view.

Part Two: WordPerfect

Editing headers and footers
WordPerfect lets you edit the text in headers and footers. You can also adjust the distance below a header or above
a footer. You can suppress headers and footers so that they do not display on a page and do not print. Discontinuing
a header or footer removes it from the remainder of the document.
You can also place a header or footer on odd or even pages of a document.

To edit the text in a header or footer
1 Click Insert  Header/Footer, and enable the header or footer.
2 Click Edit.
3 Make any changes to the text.
4 Click File  Close.

If the document is displayed in Page view or Two pages view, you can also edit the header or footer by clicking
anywhere inside the header or footer.

To adjust the distance below a header or above a footer
1 Click the Header/Footer distance

button on the Header/Footer toolbar.

2 Type a value in the Distance between text and header/footer box.

To suppress a header or footer
• Click Format  Page  Suppress, and enable the header or footer.

To discontinue a header or footer
1 Click Insert  Header/Footer, and enable the header or footer.
2 Click Discontinue.

You can also remove a header or footer from a document by dragging its associated code from the Reveal
Codes window.

To place a header or footer on odd or even pages
1 Click Insert  Header/Footer, and enable the header or footer.
2 Click Create.
3 Click the Header/Footer placement

button on the Header/Footer toolbar.

4 Enable an option: Odd pages, Even pages, or Every page.

Headers and footers

Footnotes and endnotes
Footnotes and endnotes allow you to add reference information to a document, such as additional notes that
accompany a topic or that provide references. Footnotes are displayed at the bottom of a page, while endnotes are
found at the end of a document.
In this chapter:
• “Inserting footnotes and endnotes” on page 83
• “Finding footnotes and endnotes” on page 84
• “Editing and deleting footnotes and endnotes” on page 84
• “Formatting footnotes and endnotes” on page 85
• “Modifying the display of footnotes and endnotes” on page 85
For additional topics, please see “Working with footnotes and endnotes” in the WordPerfect Help.

Inserting footnotes and endnotes
When you insert endnotes or footnotes, a reference number or mark is inserted in the document text. That number
or mark is linked to the corresponding information in the endnote or footnote.
While working with a footnote or endnote, you do not have access to all available WordPerfect functions until
you return to the body of the text.

To insert a footnote
1 Click where you want the footnote reference mark to display.
2 Click Insert  Footnote/Endnote.
3 Enable the Footnote number option.

If you want to restart the footnote numbering at a specific number, type the number in the Footnote number box.
4 Click Create.
5 Type the footnote text.

If you want to align the footnotes with the document margins, enable the Align with document margins check box.
6 Click File  Close.

To insert an endnote
1 Click where you want the endnote reference mark to display.
2 Click Insert  Footnote/Endnote.
3 Enable the Endnote number option.
4 Click Endnote placement.
5 Enable the Insert endnotes at insertion point option.
6 Click Create.
7 Type the endnote text.

If you want to align the endnotes with the document margins, enable the Align with document margins check box.
Part Two: WordPerfect

8 Click File  Close.

You can restart the endnote numbering at a specific number by typing the number in the Endnote number
box. When you enable the Insert endnotes at insertion point and restart numbering option, all endnotes up to
the number you’ve specified display on one page, and then a note numbering starts over with 1 on a new
page.

Finding footnotes and endnotes
WordPerfect lets you find specific footnotes or endnotes in a document.

To find a footnote
1 Click Insert  Footnote/Endnote.
2 Enable the Footnote number option.
3 In the Footnote number box, type the number of the footnote you want to find.
4 Click Edit.

To find an endnote
1 Click Insert  Footnote/Endnote.
2 Enable the Endnote number option.
3 In the Endnote number box, type the number of the endnote you want to find.
4 Click Edit.

Editing and deleting footnotes and endnotes
You can edit footnote or endnote text.
When you delete a footnote or endnote number or mark, the note text for that footnote or endnote is automatically
deleted. In addition, the footnotes and endnotes that follow are renumbered.

To edit a footnote
1 Find the footnote. See “To find a footnote” on page 84.
2 Edit the footnote text.
3 Click File  Close.

If you are using Page view, you can edit the footnote text by clicking in the text.
You can restore a deleted footnote number by clicking the Note number button on the property bar.

To edit an endnote
1 Find the endnote. See “To find an endnote” on page 84.
2 Edit the endnote text.
3 Click File  Close.
84

Footnotes and endnotes

If you are using Page view, you can edit the endnote text by clicking in the text.
You can restore a deleted endnote number by clicking the Note number button on the property bar.

To delete a footnote or endnote
1 Select the footnote or endnote number or mark.
2 Press Delete.

Formatting footnotes and endnotes
You can change the formatting of footnote and endnote text, as well as that of the reference mark that displays in
the document text.

To specify the text and numbering styles of footnotes and endnotes
1 Click Insert  Footnote/Endnote.
2 Enable one of the following options:

• Footnote number
• Endnote number
3 Click Options, and click Advanced.
4 In the Edit numbering style area, click one of the following:

• In text — lets you specify a format for all footnote or endnote numbers that display in the document text
• In note — lets you specify a format for footnote or endnote text
5 In the Styles editor dialog box, modify any attributes.

Modifying the display of footnotes and endnotes
You can change the spacing between footnotes or endnotes. You can also change the position of footnotes on a
page. For example, you can display footnotes immediately following the corresponding text on a page or at the
bottom of a page.
You can also choose to continue footnotes on the following page if there isn’t enough room on a page. In addition,
you can adjust the separator line between document text and footnotes.

To change the spacing between footnotes or endnotes
1 Click Insert  Footnote/Endnote.
2 Enable one of the following options:

• Footnote number
• Endnote number
3 Click Options, and click Advanced.
4 Type a value in the Space between notes box.

Part Two: WordPerfect

To change the position of footnotes on a page
1 Click Insert  Footnote/Endnote.
2 Enable the Footnote number option.
3 Click Options, and click Advanced.
4 In the Position area, enable one of the following options:

• Place notes below text
• Place notes at bottom of page

To continue footnotes on the following page
1 Click Insert  Footnote/Endnote.
2 Enable the Footnote number option.
3 Click Options, and click Advanced.
4 In the Continued notes area, type a value in the Amount of note to keep together box.

This value specifies the minimum distance allowed for a footnote at the bottom of a page before the note is moved
to the next page.
If you want to include a “continued...” message on the last footnote line of a page and the first footnote line of a
new page, enable the Insert (continued...) message check box.

To adjust the separator line between document text and footnotes
1 Click Insert  Footnote/Endnote.
2 Enable the Footnote number option.
3 Click Options, and click Separator.
4 In the Add space area, type a value in the Above line box.

This value specifies the amount of white space between the separator line and the document text above it.
5 Type a value in the Below line box.

This value specifies the amount of white space between the separator line and the footnote text below it.
6 In the Line format area, choose one of the following positions for the line from the Line position list box:

• Left
• Center
• Right
7 Choose a line length from the Length of line list box.
8 Open the Line style picker, and click a line style on the line style palette.

Footnotes and endnotes

Saving documents
By default, you can save documents in WordPerfect 6–X7 format. This ensures cross-platform compatibility for
documents saved in WordPerfect 6.x and later, and lets you save a document in an earlier version of WordPerfect. You
can also save documents in formats other than WordPerfect, such as Microsoft Word.
You can save a single document, or you can save all documents in the current instance of WordPerfect. You can save
a document to a new location. You can also save selected text or graphics in a new WordPerfect document.
Saving without metadata
When you save a document, it may contain information that you do not want others to see — for example, the name
of your computer or a document summary. This information is known as metadata, which is data used to identify,
describe, and locate electronic resources on a network.
Metadata is used to enhance the editing, viewing, filing, and retrieving of electronic documents. It is important to
keep this information stored in the original document, but you can avoid sharing the metadata with others by saving
a version of the document without including the metadata.
Saving automatically
WordPerfect lets you create backup copies of documents. Creating backup copies helps prevent the loss of your work
if you close a document before saving it, or if a power failure occurs.
Saving to multiple formats simultaneously
NEW for X7: WordPerfect lets you save a document to WPD, DOC, DOCX, PDF, and HTML5 at the same time.
Saving iteratively
NEW for X7: When you save an iteration of a file, an updated version of the file is saved with a version number added
to the filename. For example, if you saved the original file as Document. WPD and then save an iteration of the file,
the latest version of the file is saved as Document 1.WPD. For each subsequent iterative save that you perform, the
number added to the filename increases by 1, for example, Document 2.WPD and Document 3.WPD. Iterative saving
is useful if you need to revert to an older version of a file, or simply to track your progress over time.
Reverting documents
You can revert a document to its last saved state.

To save a document
1 Click File  Save.
2 Choose the drive and folder in which you want to save the file.

To save a file in a format other than WordPerfect, choose a file format from the File type list box.
3 Type a name in the Filename box.

To embed the fonts in the document, enable the Embed fonts using TrueDoc® check box.
4 Click Save.

Part Two: WordPerfect

You can also
Save changes to a document

Click File  Save.

Rename a file

Right-click the file, and click Rename. Type a new name in
the Filename box.

If you have already saved the document, you will not be prompted to specify the drive, folder, and filename.
Embedding fonts ensures that the information for all fonts used in a document is saved with the document.
You may want to embed fonts if you are using an unusual font, or if you want to ensure that the font you are
using is displayed properly.
A filename cannot exceed 255 characters.
You can also save a document by pressing F3 or by clicking the Save

button on the toolbar.

To save all documents in the current instance
• On the Workflow macros toolbar, click the Save all

button.

If the Workflow macros toolbar is not displayed, click View  Toolbars, and enable the Workflow macros check
box.

To save a document to a new location
1 Click File  Save as.
2 From the Save in list box, choose the drive and folder in which you want to store the document.
3 Click Save.

To save a document to multiple formats simultaneously
1 Click Tools  Macro  Play.
2 In the Play macro dialog box, choose Save to multiple formats, and click Play.
3 In the Save file dialog box, type a name in the File name box.
4 Click Save as.
5 Enable any of the following check boxes:

• WordPerfect 6-X7 (WPD)
• MS Word 2007/2010/2013 (DOCX)
• MS Word 97/2000/2002/2003 (DOC)
• Portable Document Format (PDF)
• HTML5 (HTML)
6 Click Save.

The new files are saved to the folder containing the current document or the folder.
PDF files are output using the last PDF-publishing configuration used.
To save to DOCX, you must first manually save one file to that format by clicking File  Save as, and choosing
MS Word 2007/2010/2013 from the File type list box. You only have to do this once.
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Saving documents

To save selected text or a graphic in a new document
1 Select the text or graphic you want to save in a new document.
2 Click File  Save.
3 In the Save area, enable one of the following options:

• Selected text
• Selected graphic
4 Click OK.
5 In the Save file dialog box, choose the drive and folder in which you want to save the file.
6 Type a name in the Filename box.
7 Click Save.

To save a document in compound file format
1 Click File  Save as.
2 Type a name in the Filename box.
3 Choose WordPerfect compound file from the File type list box.
4 Click Save.

If a file is password protected, WordPerfect saves OLE object information in WordPerfect format, rather than
in compound file format. Saving files in WordPerfect format prevents others from using an OLE-enabled
application to viewing embedded objects in a password-protected file.

To save a document without metadata
1 Click File  Save without metadata.
2 Choose the drive and folder in which you want to save the document.

By default, _mtd is added to the filename to identify that the file does not contain metadata.
3 Enable the Keep original document open check box.

If the Keep original document open check box is not enabled, the original document closes, and the metadata-free
version remains open.
4 In the Select metadata to remove area, enable any of the check boxes.

Comment information includes the comment writer’s name and initials, and the date the comment was
inserted in the document. If you want to remove both the comment text and the comment information, enable
the Content and information option. If you want to remove only the comment information, enable the
Information only option.
5 Click Save.

To perform an iterative save
1 Click Tools  Macro  Play.
2 In the Play macro dialog box, choose Numbered save, and click Play.

Part Two: WordPerfect

To set timed document backups
1 Click Tools  Settings.
2 Click Files.
3 On the Document page, enable the Timed document backup every check box.
4 Type a value in the minutes box.

You can also
Save backup files in a specific folder

In the Backup folder box, click the Browse
button.
Choose the drive and folder in which you want to save
backup files.

Save a backup file each time you save a document

Enable the Save original document as a backup at each
save check box.

To revert a document to its last saved state
• On the Workflow macros toolbar, click the Revert

button.

If the Workflow macros toolbar is not displayed, click View  Toolbars, and enable the Workflow macros check
box.

Saving documents

Performing simplified merges
When you merge documents, such as to create mass mailings, you combine a form document and a data source. The
merge produces varying copies of the form document, each containing information from a specific record in the data
source.
For additional topics, please see “Performing merges” in the WordPerfect Help.
NEW for X7: The Mail Merge Expert is designed to simplify merging addresses with letters, labels and envelopes. It
guides you step-by-step through a merge, from choosing the data source that contains the recipients‘ information
(DAT file) and the form document that has the consistent content (FRM file) to outputting the merge. You can use
a variety of webmail address books that are in the CSV format in a merge, but you must first convert them to a DAT
file.

To perform a simplified merge
1 Click Tools  Mail Merge Expert.

The Mail Merge Expert opens.
2 On the Data tab, enable one of the following data-source options:

• Merge data file (DAT) — lets you uses an existing data file by clicking the Browse button and selecting the DAT
file. You can also begin creating a DAT file by clicking Create. For more information on creating DAT files, see
“To create a data file for a merge” on page 3.
• Spreadsheet — lets you use a Quattro Pro (QPW) or Microsoft Excel (XSL or XSLX) spreadsheet as the data
source.
• Corel address book — lets you use a Corel address book as a data source. You can also use a gmail.com,
outlook.com, and yahoo.com webmail address book in a merge, but you must first convert it to a DAT file. For
more information, see “To convert an existing address book to a DAT file for a merge” on page 92.
3 Choose an option for how blank lines are treated in the merged document when the corresponding field in the

data source is empty:
• Remove blank line
• Leave blank line
4 If you only want to use certain records in the data source, click Select records, select a record to include in the

merge, and click Add. You can choose which fields to display in the Select records dialog box by clicking Display
fields, choosing the fields to display, and clicking Add.
5 Click the Form tab.
6 Enable one of the following form-document options:

• Current document — lets you use the current document as the form (FRM)
• Merge form file (FRM) — lets you use an existing form file by clicking the Browse button and selecting the FRM
file
You can also begin creating a FRM file by clicking Create. For more information on creating FRM files, see “To create
a form document for a merge or keyboard merge” on page 6.
7 In the FRM file, position your cursor where you want to insert a field in the document, choose a field, and click

Insert.
You can insert multiple fields.

Part Two: WordPerfect

8 Click the Output tab.
9 Enable one of the following merge options:

• Current document — outputs the merge to the current document with a page break between records
• New document — outputs the merge to a new document with a page break between records
• New document per record — outputs the merge so that each record is a separate document. In the Format area,
choose the output file format. You can choose how the output files are named by selecting a field name from
the Data field name list box.
10 Choose a folder location for the merge output.
11 Click Merge.

To convert an existing address book to a DAT file for a merge
1 Click Tools  Macro  Play.
2 In the Play macro dialog box, select CSVtoMerge, and click Play.
3

In the Select CSV file dialog box, navigate to the folder where the CSV file is stored, and click Open.
The CSV file is converted to a DAT file.

Performing simplified merges

Printing
In this chapter:
• “Printing documents” on page 93
• “Printing envelopes and labels” on page 94
For additional topics, please see “Printing” in the WordPerfect Help.

Printing documents
WordPerfect provides numerous options for printing documents.

To print a document
1 Click File  Print.
2 On the the Main page, choose a printer from the Name box.
3 In the Print range area, enable one of the following options:

• Full document — prints the entire file
• Current page — prints the page where the cursor is located
• Pages — prints the pages specified in the Pages box:
A hyphen (-) between numbers defines a range of sequential pages. For example, 1-5 prints pages 1 to 5.
A comma (,) between numbers defines a series of non-sequential pages. For example, 1, 5 prints pages 1 and 5
only.
Any combination of hyphens and commas is supported. For example, 1-3, 5, 7, 10-12 prints the following
pages: 1, 2, 3, 5, 7, 10, 11, and 12.
• Selected text — prints the selected text in the document (available only if text is selected)
• Document summary — prints only the document summary (available only if there is a document summary)
4 Click Print.

To print multiple copies
1 Click File  Print.
2 On the Main page, type the number of copies you want to print in the Number of copies box.

If you want the copies collated, enable the Collate option.
3 Click Print.

To print sections of a document
1 Click File  Print.
2 Click the Advanced tab.
3 Type a number or a combination of numbers in any of the following list boxes:

• Page(s)/Label(s) — prints the specified pages
• Secondary pages — prints the specified secondary pages

Part Two: WordPerfect

• Chapters — prints the specified pages in the specified chapters
• Volumes — prints the specified pages in the specified volumes
4 Click Print.

The Volumes setting takes precedence over all other settings, followed by chapters, secondary pages, and
page(s)/label(s).

Printing envelopes and labels
To print on different sizes of paper, you must select a page size definition so the printer can format and print a
document as you want.
WordPerfect allows you to print different sizes of envelopes.
You can select a label size. You can also print labels.

To print an envelope
1 Click the page of a document that is set up as an envelope.
2 Click File  Print.
3 Click the Main tab.
4 Click Print.

You can also print an envelope by clicking the Print current envelope

button on the property bar.

To select a label size
1 Click the page where you want labels to begin.
2 Click Format  Labels.
3 In the List labels for area, enable one of the following options:

• Laser printed — if you are using a laser printer
• Tractor-fed — if you are using a tractor-fed printer
• Both — if you are using a tractor-fed laser printer
4 Choose a label definition from the Labels list.
5 Click Select.

To print a label
1 Click File  Print.
2 Click the Advanced tab.
3 In the Page(s)/Label(s) list box, type the number of each label or a range of labels. For example:

• To print label 3, type 3.
• To print labels 3 and 8, type 3, 8.
• To print label 3 through the end of the document, type 3-.
4 Click Print.

Printing

Working with PDF files
If you need to share files with others who do not have Corel WordPerfect Office installed on their computers, you can
publish the files to PDF. This file format does not require the use of a particular operating system, so after downloading
and installing Adobe Reader, any computer user can view, share, or print PDF files.
In this section, you’ll find these topics:
• “Publishing to PDF” on page 95
• “Creating PDF forms” on page 96
• “Setting passwords for PDF files” on page 102
• “Optimizing PDF files for the Web” on page 19

Publishing to PDF
When you need to share files with others, you can publish them to PDF and preserve the typography, images,
graphics, color, and formatting of the original file. In order to view the PDF file, the recipients of the file must have
Adobe Reader or Corel WordPerfect Lightning installed on their computers.
You can also add file information, such as the author name or keywords, to the PDF file.
You can verify the compliance of a PDF file by creating a log file. The log file created for a PDF file contains details
about what was done to the file to achieve compliance when the file was published. In addition, the log file lists all
limitations and warnings.

To publish to PDF
1 Click File  Publish to PDF.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the File name box.
4 From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality PDF to send to a printer or digital copier
• PDF/A-1b (Level B compliance) — creates a standardized PDF file that ensures the long-term archiving of the
content.
• Publishing online (Smallest file size) — creates a PDF suitable for online viewing, such as a document to be
distributed by e-mail or displayed on the Web
• Publishing online and printing — creates a PDF suitable for viewing or printing on a laser or desktop printer
5 Click Save.

If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check
box.
If you publish to a PDF/A style, the document fonts are automatically embedded in the file. Some licensed fonts
are meant to be viewed only in the original document, however, and you are prohibited from redistributing
the font. Therefore, before publishing to the PDF/A style, you must make sure that you can redistribute the
fonts. To view the licensing information and embedding restrictions for a font, you can use a tool such as the
font properties extension tool that is available for free on the Microsoft Web site.

Part Two: WordPerfect

6 Click File  Publish to PDF.
7 Click Settings.

The Publish to PDF settings dialog box appears.
8 In the Export range area, enable one of the following options:

To add file information to a PDF file
1 Click File  Publish to PDF.
2 Click Settings.

The Publish to PDF settings dialog box appears.
3 Perform one or both tasks from the following table.

Do the following

Add author information

Type a name in the Author box.

Add keywords

Type keywords in the Keywords box.

To change the PDF compatibility settings
1 Click File  Publish to PDF.
2 Click Settings.

The Publish to PDF settings dialog box appears.
3 On the General page, choose a compatibility option from the Compatibility list box:

• Acrobat 3.0 (PDF 1.2) — creates a PDF file that is compatible with Adobe Acrobat 3.0
• Acrobat 4.0 (PDF 1.3) — creates a PDF file that is compatible with Adobe Acrobat 4.0
• Acrobat 5.0 (PDF 1.4) — creates a PDF file that is compatible with Adobe Acrobat 5.0.
• PDF/A-1b — creates a standardized PDF file that ensures the long-term archiving of the content.
PDFs that have been saved with Acrobat 5.0 can be opened in later versions of Adobe Acrobat.

To generate a log file
1 Click File  Publish to PDF.
2 Click Settings.

The Publish to PDF settings dialog box appears.
3 Click the Advanced tab.
4 Enable the Generated log file check box.

If you want to change the location where the log file is stored, click Browse.

Creating PDF forms
NEW for X7: You can create fillable PDF forms, which you can distribute to gather specific information from users.
You can add form controls to a PDF form, such as text fields, check boxes, drop-down lists, list boxes, and radio
buttons. The type of information that you’re seeking dictates which form controls to use.
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Working with PDF files

You can also add buttons that allow users to navigate, reset, and submit the form. You can also insert a customizable
button. To help users enter the information you’re seeking, you can add a tooltip description that appears when the
cursor is positioned over the form control.
You can define how data, especially numeric data, in a text field displays by using format masks. WordPerfect has a
variety of pre-defined format masks for dates, times, percentages, and numbers. When you’re compiling the
information that you’ve gathered from PDF forms, using format masks ensures that all the data from a specific text
field adheres to a format that you’ve chosen. For example, users could type a date in the PDF form in several ways
— using only numbers or a mixture of numbers and characters — and the format mask automatically converts the
data they’ve typed to the format you specified.
When you insert a form control in a document, it’s attached to a location on a page by default. As you add or delete
text before the form control, it remains in the same position on that page and moves with that page. However, you
can change the position of a form control on a page.
You can attach a form control to a character in a line so that the form control moves just like any other character in
the document. You can also attach a form control to a paragraph so it moves with the paragraph. As you add or
delete text before the form control, it moves automatically with the character or paragraph. You can also specify an
exact position for a form control within columns
You can use specific measurements to resize a form control. You can apply formatting to form-control text to change
the font and its attributes, such as size, color, and alignment. You can also edit the border style and fill for a form
control.
In addition, you can choose how the document text wraps around a form control. For example, you can wrap text
around one or both sides of a form control.

To add text fields
1 Position the cursor where you want to insert the text field.
2 Click Insert  PDF form control, and click one of the following:

• Text field — inserts a single-line text field
• Multiline text field — inserts a multiline text field
You can also
Allow spell checking for user text

Right-click the text field, click Properties, and enable the
Enable spell checking check box.

Restrict text entry to the width of the field

Right-click the text field, click Properties, and enable the
Limit text entry to width of field check box.

Allow formatting of user text

Right-click the text field, click Properties, and enable the
Allow rich text formatting check box.

Set the comb length of a single-line text field

Right-click the text field, click Properties, and enable the
Comb length check box, and type a value in the characters
box.

By default, multiline text fields can only accept 150 characters in WordPerfect. However, after the document
is published to PDF and opened in a PDF viewer, multiline text fields can accept more than 150 characters.

Part Two: WordPerfect

You can also insert a text field by clicking the Insert text field
or Insert multiline text field
button on the
Form controls toolbar. If the Form controls toolbar is not displayed, click View  Toolbars, and enable the Form
controls check box.

To format a text field
1 Right-click a text field, click Properties.

You can only format a single-line text field.
2 In the list of categories, click Format.
3 Choose a format from the Format list.
4 Click OK.

To create a custom format
1 Right-click a text field, click Properties.

You can only create a custom format for single-line text fields.
2 In the list of categories, click Format.
3 In the Add format area, type a name for the format in the Name box.
4 Choose the type of format you want to create from the Format type list box.
5 Type an example of the syntax you want the data to adhere to in the Format mask box.

If the format that you are creating is a number or percent format type, choose an option from the Negative
number format list box.
For information about using format mask codes, see “Reference: Format mask codes in PDF forms” in the
WordPerfect Help.

To add a check box
1 Position the cursor where you want to insert the check box.
2 Click Insert  PDF form control  Check box.

You can also insert a check box by clicking the Insert check box
button on the Form controls toolbar. If
the Form controls toolbar is not displayed, click View  Toolbars, and enable the Form controls check box.

To add drop-down lists
1 Position the cursor where you want to insert the drop-down list.
2 Click Insert  PDF form control  Drop-down list.
3 Right-click the drop-down list, and click Properties.

The Properties dialog box appears.
4 Type the name of a list item in the Item box.

If you want to assign an export value to the drop-down list, type the value in the Export value box.
5 Click Add.

Working with PDF files

You can also insert a drop-down list by clicking the Insert drop-down list
button on the Form controls
toolbar. If the Form controls toolbar is not displayed, click View  Toolbars, and enable the Form controls check
box.

To add list boxes
1 Position the cursor where you want to insert the list box.
2 Click Insert  PDF form control  List box.
3 Right-click the list box, and click Properties.

The Properties dialog box appears.
4 Type the name of a list item in the Item box.

If you want to assign an export value to the item, type the value in the Export value box.
5 Click Add.

You can also insert a radio button by clicking the Insert list box
button on the Form controls toolbar. If the
Form controls toolbar is not displayed, click View  Toolbars, and enable the Form controls check box.

To add radio buttons
• Click Insert  PDF form control  Radio button.
You can also insert a radio button by clicking the Insert radio button or Insert a radio button group
button on the Form controls toolbar. If the Form controls toolbar is not displayed, click View  Toolbars, and
enable the Form controls check box.

To add command buttons
1 Click Insert  PDF form control  Button, and click one of the following:

• Custom button — inserts a customizable button
• Reset button — inserts a button that clears all user-entered information
• Submit button — inserts a button that sends completed form to an email address
• Next page button — inserts a button that moves to the next page
• Previous page button — inserts a button that moves to the previous page

To add a tooltip to a form control
1 Right-click a form control, and click Properties.
2 Type the tooltip text in the Tooltip box.

To change the border of a form control
1 Right-click a form control, and click Properties.
Part Two: WordPerfect

2 In the list of categories, click Appearance.
3 In the Border/Fill area, do any of the following:

• Choose a line thickness from the Line thickness list box.
• Choose a line style from the Line style list box.
• Open the Border color picker, and choose a color.

To change the fill of a form control
1 Right-click a form control, and click Properties.
2 In the list of categories, click Appearance.
3 Open the Fill color picker, and choose a color.

To set form control text properties
1 Right-click a form control, and click Properties.
2 In the list of categories, click Appearance.
3 In the Text area, do any of the following:

• Choose a font from the Font face list box.
• Choose a font size from the Font size list box.
• Open the Text color picker, amd choose a color.
• Choose an alignment option from the Align contents list box.

To change the position of a form control on a page
1 Right-click a box, click Properties.
2 In the list of categories, click Position.
3 Choose Page from the Attach form control to list box.
4 From the From list box in the Horizontal area, choose an element from which to set the horizontal position of the

form control.
5 From the From list box in the Vertical area, choose an element from which to set the vertical position the form

control.
6 Type values in the following boxes:

• Horizontal — lets you specify the horizontal position of the form control
• Vertical — lets you specify the vertical position of the form control
If you want to anchor the form control to a specific page, enable the Form control stays on page check box. The
form control remains on the current page even if you add or remove information before the form control.

To attach a form control to a character
1 Right-click a form control, and click Properties.
2 In the list of categories, click Position.
3 Choose Character from the Attach form control to list box.
4 Enable a line position option.
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Working with PDF files

If you want to prevent text on other lines from printing over the form control, enable the Form control changes
text line height check box.

To attach a form control to a paragraph
1 Right-click a form control, and click Properties.
2 In the list of categories, click Position.
3 Choose Paragraph from the Attach form control to list box.
4 From the From list box in the Horizontal area, choose an element from which to set the horizontal position of the

form control.
5 Type values in the following boxes:

• Horizontal — lets you specify the horizontal position of the form control
• Vertical — lets you specify the vertical position of the form control relative to the top of the paragraph
If you want the form control to extend beyond table cell boundaries, enable the Form control not limited by table
cell check box.

To resize a form control to specific measurements
1 Right-click a form control, and click Properties.
2 In the list of categories, click Size.
3 In the Width area, enable the Set option, and type a value in the box.
4 In the Height area, enable the Set option, and type a value in the box.

You can set the height of a form control to the line height of text in the form by clicking Match line height.
You can resize a form control to fill the width or height of a page column (from left to right margin) by
enabling the Full option in the Width or Height area. A form control with Full as its height is automatically
attached to the page.
To prevent form control from becoming distorted, enable the Maintain proportions option in the Width or
Height area.

To wrap text around a form control
1 Right-click a form control, and click Properties.
2 In the list of categories, click Wrap text.
3 In the Wrapping type area, enable one of the following options:

• Square — wraps the text around the edges of the form control
• Contour — wraps the text around the outline of the form control
• Neither side — wraps the text above and below the form control
• Behind text — places the form control behind the text
• In front of text — places the form control on top of the text
4 In the Wrap text around area, enable one of the following options:

• Largest side — wraps the text along the side of the form control with the longest dimension
• Left side — wraps the text along the left side of the form control
Part Two: WordPerfect

101

• Right side — wraps the text along the right side of the form control
• Both sides — wraps the text along both sides of the form control

Setting passwords for PDF files
You can apply a password to a PDF file to control access to the file. You can add different types of passwords to a file.
You can add an open password to secure a file and prevent someone from opening it. You can also add a permission
password if you want to allow the file to be opened but you want to restrict access to other tasks, such as printing
or editing. If you apply only an open password, recipients of the PDF file can both open and edit the file content. If
you apply a permission password, you have more control over which actions are permitted.
To maximize the security of the PDF file, you can apply both types of passwords to a PDF file concurrently. If both
passwords are applied, the recipient of the file can use either password to open the file for viewing in Adobe Acrobat
or Adobe Reader. For example, if you want to allow someone to edit the file in Adobe Acrobat or print the document
in Adobe Acrobat or Adobe Reader, recipients must use the permission password.

To add an open password to a PDF file
1 Click File  Publish to PDF.
2 Click Settings.

The Publish to PDF settings dialog box appears.
3 Click the Security tab.
4 Enable the Open password check box.
5 Type a password in Open password text box.

Passwords are not allowed in PDF files that are intended for archiving and saved with the PDF/A option.

To add a permission password to a PDF file
1 Click File  Publish to PDF.
2 Click Settings.

The Publish to PDF settings dialog box appears.
3 Click the Security tab.
4 Enable the Permission password check box.
5 Type a password in the Permission password text box.
6 Perform one or more tasks from the following table.

Do the following

Add a printing permission

Choose an option from the Printing permissions list box.

Add an editing permission

Choose an option from the Editing permissions list box.

Allow the copying of content

Enable the Enable the copying of text, images, and other
contents check box.

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Publishing eBooks
ENHANCED for X7: You can publish WordPerfect documents to MOBI and EPUB, two of the most popular eBook
formats.
You can create an eBook by opening the WordPerfect eBook Publisher template and writing and formatting the
eBook directly in the template. You can also base an eBook on an existing document by copying and pasting its
content into the template.
Your eBook must have at least one chapter. Each chapter has two components: heading and content, which can be
text or images. Adding a chapter forces a page break.
You can add front matter, such as a title page, copyright, or dedication. Front matter appears before the chapters in
your eBook. You can also proofread your work in the eBook Publisher template.
You can add metadata to your eBook. Metadata — or publishing information — in eBooks is the same as bibliographic
data in traditional books. Metadata can help eBook retailers and librarians better catalog your eBook and make your
eBook more discoverable in online searches. Most metadata fields are optional, but you must give your eBook a title.
You can also add a cover to your eBook.

To create an eBook
1 Click File  New from project.
2 Click the Create new tab.
3 Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click Refresh projects.
4 Choose eBook Publisher from the list.
5 Click Create.
6 Click Enable macros.

If you do not want to show this warning again, enable the Do not show this message again check box
7 Click Start.

If you do not want to show the WordPerfect eBook Publisher dialog box, enable the Do not show wizard when
creating a new eBook check box.
8 In the New chapter dialog box, type a chapter heading.

You can now start writing the eBook. You can also copy text from an existing file. For more information, see “To
add text from another file” on page 103.
You can start a new eBook in the eBook Publisher template by clicking the New eBook
template toolbar.

button on the

To add text from another file
1 Click the Open

button on the template toolbar.

2 Choose the drive and folder where the file containing the text you want to copy is stored, choose the file, and click

Open.
3 Select the text, and click Edit  Copy.

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4 In the eBook Publisher template, position the cursor where you want to insert the text.
5 Click the Paste

button on the template toolbar.

The default font in the eBook Publisher template is Georgia.
Footnotes that you copy into the eBook Publisher template appear as endnotes in the eBook. The endnote
reference number and the corresponding information in the endnote are linked to one another. You can also
add endnotes to your eBook. For more information, see “To insert an endnote” on page 625.

To insert an image in an eBook
1 Click the Insert image

button on the template toolbar.

2 Choose the drive and folder where the image is stored, choose the file, and click Open.

You can use JPG, BMP, GIF, PNG, or TIFF files.
For more information about using images in WordPerfect, see “Working with graphics” on page 219.

To add a chapter
1 Position the cursor where you want to insert the chapter.
2 Click the New chapter

button on the template toolbar.

3 In the New chapter dialog box, type a chapter heading.

Chapter headings are used to build the table of contents for your eBook.
A placeholder for each chapter heading appears at the beginning of the document until you publish to an
eBook format.
You can also use chapters for book components that appear before or after the main content, such as a
prologue, preface, foreword, epilogue, or afterword.

To add front matter
1 Click the Add front matter

button on the eBook template toolbar.

2 Enable any of the following check boxes for the components you want to add:

• Title page — the first page after the cover
• Copyright — details on content copyright or other legal matters
• Dedication — warm words for your sources of inspiration
3 Click OK, and then click within any inserted component to proceed with its content.

You cannot use the Front matter dialog box to remove front matter. You must delete the content itself from
your document.

To proofread an eBook
• On the template toolbar, click one of the following buttons:
• Spell checker

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button — checks and corrects spelling

Publishing eBooks

• Grammatik

button — checks and corrects grammar and spelling

You can also use the thesaurus to refine your writing style by clicking the Thesaurus button on the template
toolbar. The thesaurus lets you look up options such as synonyms, antonyms, and related words.
For more information about using Grammatik, Spell checker, or Thesaurus, see “Using the writing tools” on
page 293.
For tips on proofreading your writing, see “Proofreading documents.”

To publish to an eBook format
1 Click the Publish to eBook

button on the eBook template toolbar.

If you haven’t saved the document that you are publishing to an eBook format, you must save it now.
2 In the eBook formats dialog box, enable any of the following check boxes:

• MOBI
• EPUB
3 Click Next.
4 In the Publishing information dialog box, type the eBook title in the Title box.

For best results, capitalize every word in the title and subtitle except articles, conjunctions, or prepositions unless
they are the first or last word in the title.
5 If you want to add non-mandatory metadata, type in the following boxes:

• Author
• Publisher
• Subject
• Unique ID — If you want to sell your eBook through an online vendor, it must have a unique identifier. Although
there are several common identifiers for eBooks you could use, International Standard Book Number (ISBN) is
recommended. For more information about obtaining an ISBN for your eBook, see www.isbn-international.org.
If you don’t choose a unique identifier, WordPerfect automatically assigns one based on the date and time of
publishing.
• Publish date
• Description
6 Choose a language code that from the Language list box.

The language code embedded in your eBook helps optimize reading devices for the eBook language.
7 To add a cover, click the plus sign (+) next to the Cover image box, choose the drive and folder where the image

is stored, choose the file, and click Open.
You can use JPG, BMP, GIF, PNG, or TIFF files. The cover image will appear as the first page in your eBook. For best
results, choose an image 600 pixels wide by 800 pixels high.
8 Choose the point in your eBook that displays on opening from the Book starts at list box:

• First chapter
• Tables of contents
• Title page
9 Click Publish.

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When you first publish to MOBI, or when you click the Publisher settings
button on the eBook publisher
toolbar, the Publisher settings dialog box prompts you to specify the installed location of two supporting files,
kindlegen.exe and KindlePreviewer.exe. These files are required to publish your document to the MOBI file
format. You can download the files by clicking Auto download or Go to download site.
For more information about optimizing ebook metadata, see the WordPerfect Quick Reference Card “Adding
metadata to your ebooks” in the Reference Center.

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Part Three: Quattro Pro
Quattro Pro lets you create professional spreadsheet-based documents to help you manage data. With Quattro Pro,
you can create a notebook that contains a single spreadsheet or an entire project. Quattro Pro provides all the tools
you need to produce tables, financial forms, lists, databases, charts, reports, or any other type of data-oriented
document.
About Quattro Pro
See the following chapters:
• “Quattro Pro basics” on page 109
• “Navigation and display” on page 113
• “Microsoft Excel compatibility” on page 117
Setting up Quattro Pro projects
See the following chapters:
• “Notebook basics” on page 119
• “Spreadsheet basics” on page 122
• “Data entry” on page 125
• “Calculations” on page 128
Editing and formatting spreadsheets
See the following chapters:
• “Editing spreadsheets” on page 131
• “Formatting text” on page 135
• “Formatting data” on page 137
• “Formatting cells” on page 139
Formulas and functions
See the following chapters:
• “Formulas” on page 143
• “Functions” on page 146
Charts
See the following chapter:
• “Charts” on page 147
Sharing Quattro Pro projects
See the following chapter:
• “Sharing Quattro Pro projects” on page 151

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The Quattro Pro page of the Reference Center offers extensive program help: reference topics, tutorials, tips,
insights, and more. See “To access the Reference Center” on page 9.

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Quattro Pro basics
In this chapter:
• “Starting Quattro Pro” on page 109
• “Understanding the components of a notebook” on page 109
• “Working with toolbars” on page 110
• “Working with the application bar” on page 111
• “Working with Quattro Pro Experts” on page 112
• “Quitting Quattro Pro” on page 112
For additional topics, please see “Quattro Pro basics” in the Quattro Pro Help.

Starting Quattro Pro
Let’s begin by starting Quattro Pro.

To start Quattro Pro
• On the Windows taskbar, click Start  All Programs  WordPerfect Office X7  Quattro Pro.

Understanding the components of a notebook
Notebooks, spreadsheets, and their associated elements are the core of the Quattro Pro application. Notebooks
provide a way to organize many spreadsheets within the same file. There are 18,000 spreadsheets in a notebook.
Each spreadsheet consists of approximately 1,000,000 rows and 18,000 columns.
Spreadsheets
A spreadsheet is an electronic ledger. It contains columns and rows in which you enter, arrange, calculate, and analyze
data. In a spreadsheet, you can arrange and categorize data, perform simple math operations, and apply complex
formulas. Once you enter your data in a spreadsheet, you can create a chart, add maps and graphics, or produce a
report. The spreadsheet you see when Quattro Pro opens is one of thousands available in each notebook.

Objects sheet
The last sheet of every notebook is the Objects sheet. The Objects sheet displays an icon for every chart in the
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notebook. This sheet also displays icons for custom dialog boxes you build. You can copy, rename, and print items in
the Objects sheet. The Objects sheet property bar has buttons for creating, editing, and displaying charts and for
building custom dialog boxes.
Project templates
Project templates let you create a new notebook based on a pre-designed project. Many of the Quattro Pro project
templates provide a basic format and structure for common spreadsheets and data entry forms. You can also create
your own project templates.
Values
A value is a number, date, formula, or the result of a formula. Quattro Pro automatically determines whether data is
a value or a label. As you type your data in a cell, the READY indicator on the application bar changes to LABEL or
VALUE, depending on the type of data you enter.
Labels
Labels contain alphanumeric data, such as titles, phone numbers, or addresses. Quattro Pro interprets and formats
labels differently than it does values. Values are calculable; labels are not.
Formulas
Formulas are mathematical equations. Formulas usually refer to numbers in other cells in order to calculate a value,
such as the difference between the values in two cells or the total of values in a column. You can use mathematical
functions and numbers in formulas.
Functions
Spreadsheet functions are built-in formulas that automate many of the calculations you perform in a spreadsheet. For
example, @AMAINT is a spreadsheet function that calculates the accumulated interest paid on a loan after a specified
number of payments. All spreadsheet functions are preceded by an @ sign.
Macros
Macros are computer scripts that automate complex or repetitive command sequences. A macro is a sequence of
commands that Quattro Pro runs automatically. Macros can perform keystrokes, mouse actions, and menu
commands. You can use macros to automate tasks (such as printing a standard report), enter frequently used labels
with a keystroke, or build complete applications to simplify Quattro Pro tasks for other users.

Working with toolbars
Toolbars give you quick access to the features you frequently use.
The following standard toolbars come with Quattro Pro:
• Notebook — provides tools for entering and editing data
• Selection formatting — provides tools for manipulating the current selection
• Data manipulation — provides tools for working with notebook cells and selections
• Drawing tools — provides tools for drawing or inserting objects in a graphics window, and for arranging objects
on a layer on top of the notebook
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• Outlining tools — provides tools for grouping data in collapsible and expandable sets of information
• Auditing tools — provides tools for tracing dependent cells, precedents, and even errors in large, complex
notebooks
• Review — provides tools for reviewing shared notebooks
• Experts and numeric tools — provides tools for quickly creating maps, charts, and budgets, and for performing
computations
• CrossTab report — provides tools for manipulating cross-tab reports
• Visual Basic® — launches the Visual Basic Editor and Visual Basic Design Mode

To display a toolbar
1 Right-click any toolbar.
2 Click the toolbar you want to display.

To move a toolbar
1 Point to the two vertical gray lines at the left of a toolbar.
2 Drag the toolbar to a new position.

Working with the application bar
The application bar displays mode and status indicators. For example, if you press Caps lock, the application bar
display shows that Caps lock is on.
The QuickCell™ feature is also displayed on the application bar. With QuickCell, you can view a selected cell on the
application bar to see its updated value as you change other cells elsewhere in the spreadsheet.

To use the QuickCell feature
1 Click a cell on the spreadsheet.
2 On the application bar, click QuickCell.

You can also
Clear the QuickCell value

Click a blank cell on the spreadsheet, and click QuickCell.

Disable QuickCell

Right-click the application bar, click Customize 
Application bar  Add new command, and drag the
QuickCell button from the application bar to the
spreadsheet window.

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Working with Quattro Pro Experts
Quattro Pro Experts guide you step by step through many spreadsheet tasks. You can access Quattro Pro Experts from
a toolbar or from a menu. The following Experts are available:
• PerfectExpert — helps you quickly perform many common Quattro Pro tasks
• Analysis Expert — helps you make many analysis calculations, such as advanced regression, correlation, covariance,
exponential smoothing, F-test, moving average, sampling, T-test, and Z-test
• Budget Expert — guides you in creating five different budget templates for both home and business use
• Consolidate Expert — lets you combine cells using statistical operators (SUM, AVG, COUNT, MIN, MAX, STD, STDS,
VAR, VARS), after which you can sort the combined data
• External Data Expert — lets you easily import data from a database, such as a Paradox® or dBASE database. It also
supports Query By Example (QBE) and Open Database Connectivity (ODBC).
• Map Expert — builds a map from selected cells of data
• Scenario Expert — lets you create and display groups of scenarios (data conditions and results) based on models
in your notebook
• What-If Expert — lets you create tables that show the effect of changing one or two variable cells referenced in a
formula

To access a Quattro Pro Expert from a toolbar
1 Right-click a toolbar, and click Experts and numeric tools.
2 From the Experts and numeric tools toolbar, click the Expert you wish to use.

You can point to a toolbar button to see a description of a particular Expert.

Quitting Quattro Pro
You can quit Quattro Pro.

To quit Quattro Pro
• Click File  Exit.
If you have changed any files, you are prompted to save your work.

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Quattro Pro basics

Navigation and display
In this chapter:
• “Navigating notebooks and spreadsheets” on page 113
• “Working with windows and views” on page 114
• “Zooming data and viewing screen components” on page 115
• “Hiding and revealing rows and columns” on page 116
For additional topics, please see “Viewing and navigating notebooks and spreadsheets” in the Quattro Pro
Help.

Navigating notebooks and spreadsheets
You can cycle through open notebooks. You can navigate columns and rows on a spreadsheet. You can also
automatically scroll through a spreadsheet.
In addition, you can quickly navigate to the Objects sheet.

To cycle through open notebooks
• On the application bar, click the button that displays the notebook's name.
You can also move through open notebooks by pressing Shift + F6 to cycle forward or Ctrl + F6 to cycle
backwards.

To navigate a spreadsheet
• Press the relevant key, as outlined in the table below.
To

Do the following

Move down columns after entering data

Press Enter or the Down arrow.

Move up columns after entering data

Press the Up arrow.

Move across rows after entering data

Press the Left arrow or Right arrow.

You can also move across rows by pressing Tab.

To automatically scroll through a spreadsheet
1 On the notebook toolbar, click AutoScroll

The cursor changes to the AutoScroll arrow.
2 Move the AutoScroll arrow in the direction you want to scroll.

The scrolling speed increases as you move the arrow farther away from the AutoScroll tool.
You can disable AutoScroll by clicking anywhere on the spreadsheet.

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To go to the Objects sheet
• Click the Quick tab

button at the bottom left of the notebook window.

To return to the original spreadsheet, click the Quick tab

button again.

Working with windows and views
A Quattro Pro window displays a Quattro Pro file, or a file imported into Quattro Pro. While working in Quattro Pro,
you can have several windows open. For example, suppose you are working with four different notebooks, each
dealing with a quarterly report; you can display all four at once.
You can select which windows you want open, and how you want to view the data in those windows. In addition,
there are several methods of rearranging windows on your desktop. You can also hide windows.
You can change how you view your notebook without changing the notebook itself. For example, you can use Draft
view when quickly entering data, or you can use Page view when you want to change margins and see how
information will fit on a printed page. You can also use Zoom to make the notebook display larger or smaller.

To select a notebook window
• On the application bar, click the button that displays the window's name.
The window with the highlighted title bar is active.
You can toggle back and forth between Quattro Pro and a non-spreadsheet window, such as the spelling
checker, by pressing Alt + F6.

To arrange notebook windows
To

Do the following

Tile windows vertically

Click Window  Tile top to bottom.

Tile windows horizontally

Click Window  Tile side by side.

Have windows overlap

Click Window  Cascade.

When possible, tiled windows are given equal room on the screen.

To hide a notebook window
1 Click the window.
2 Click Window  Hide.

To show a hidden notebook window, click Window  Show.

To select a notebook view
1 Click View.
2 Click one of the following views:

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Navigation and display

• Draft — does not display some document elements such as footers, page breaks, and margins, although they
may exist in the notebook
• Page — displays your notebook pages the way they will look when printed
• Page breaks — displays soft and hard page breaks
• Objects — displays the Objects sheet, the last sheet in the notebook
The view that is currently selected when you exit Quattro Pro is the view that will appear when you open
Quattro Pro again.
You can drag graphics or charts while in Draft view or Page view.
To see multiple pages while in Page view, click View  Zoom, and choose 50 percent (%) or less. To change
margins while in Page view, drag a blue margin line to set the current margin for a column or row of pages.

Zooming data and viewing screen components
Zoom lets you see an entire printed page or focus in on the detail of a few cells. You can set zoom for an entire
notebook or for individual sheets. The default setting is 100%. Percentages less than 100% show more columns and
rows; percentages greater than 100% show fewer. You can also use the Zoom to fit option to automatically fill the
screen with the current selection.

To zoom in and out of a notebook
1 Click View  Zoom.
2 Select a zoom level.
3 Enable the Notebook option.

The zoom level does not affect printed output.
To restore the screen to its normal display, choose 100%.
If you select one cell and choose Selection, Quattro Pro finds the boundaries of the data, then zooms only that
cell.

To fit data on the screen by zooming
1 Select the cell or cells to zoom.
2 Right-click a toolbar, and click Data manipulation.
3 Click Zoom to fit

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Hiding and revealing rows and columns
Quattro Pro lets you hide rows or columns from view on the screen. Hidden rows and columns do not print. Although
they are hidden from view, they are still used in calculations. Columns move left to fill in the space left by the hidden
column, and rows move up; however, row numbers and column letters do not change. For example, if you hide
column B, the columns on the screen are labeled A, C, D, and so on.
You can reveal rows and columns that are hidden.

To hide rows or columns
1 Select the rows or columns to hide.
2 Right-click the rows or columns, and click Hide.

To reveal hidden columns
1 Click Edit  Select all.
2 Click Format  Selection properties.
3 Click the Row/column tab.
4 Enable the Reveal option in the Column options area.

You can also reveal a hidden column by placing the pointer slightly to the right of where the hidden column
should be and dragging.
You can reveal hidden rows by enabling the Reveal option in the Row options area.

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Navigation and display

Microsoft Excel compatibility
In this chapter:
• “Simulating the Microsoft Excel workspace” on page 117
• “Sharing spreadsheets with Microsoft Excel users” on page 117
For additional topics, please see “Compatibility with Microsoft Excel” in the Quattro Pro Help.

Simulating the Microsoft Excel workspace
If you recently switched from Microsoft® Excel® to Quattro Pro, you may not be familiar with the Quattro Pro
workspace. While there are many similarities between the two applications, you may find it easier to simulate the
Microsoft Excel workspace.
In addition, you can display the Compatibility toolbar, which gives you immediate access to tools such as saving
documents to Microsoft Excel and publishing to HTML.

To work in the Microsoft Excel workspace
1 Click Tools  Settings.
2 Click Workspace.
3 Enable the check box beside the Microsoft Excel workspace in the available workspaces list.

Quattro Pro features, including toolbars and menus items, are rearranged to simulate where you would find their
equivalents in Microsoft Excel.

To display the Compatibility toolbar
1 Click View  Toolbars.
2 Enable the Compatibility toolbar check box in the Toolbar list.

Sharing spreadsheets with Microsoft Excel users
Quattro Pro makes it possible for you to share your Quattro Pro spreadsheets with Microsoft Excel users and for them
to share their workbooks with you.

To save a Quattro Pro notebook as a Microsoft Excel file
1 Click File  Save as.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Choose a Microsoft Excel file type from the File type list box.

To open a Microsoft Excel workbook in Quattro Pro
1 Click File  Open.

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2 Choose the drive and folder where the workbook is stored.

If you can’t see the file, choose All files from the File type box.
3 Double-click the workbook's filename.

You can open Microsoft Excel version 3, 5, 7, 97, 2000, 2002 (XP), 2003, 2007, 2010, and 2013 workbooks
in Quattro Pro. You can also open Microsoft Excel Open XML workbooks (.xlsx) and Microsoft Excel Open XML
Macro-enabled workbooks (.xlsm).
When opening Microsoft workbooks in Quattro Pro, some information may not display as it did in Microsoft
Excel.

To automatically save to the Microsoft Excel format
1 Click Tools  Settings.
2 In the list of categories, double-click Compatibility.
3 Choose XLS from the Default file type list box.

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Microsoft Excel compatibility

Notebook basics
In this chapter:
• “Creating and opening notebooks” on page 119
• “Adding and deleting spreadsheets” on page 120
• “Moving and copying spreadsheets” on page 121
• “Renaming spreadsheets” on page 121

Creating and opening notebooks
When you start a new spreadsheet in Quattro Pro, you must first create a notebook. You can create a notebook from
the default template or from a list of project templates:
• When you create a notebook from the default template, you must format the data yourself and perform your
own calculations.
• Project templates prompt you for data and then format and calculate it automatically.
You can also open a notebook.

To create a notebook from the default template
• Click File  New.

To create a notebook from a project template
1 Click File  New from project.
2 Click the Create new tab.
3 Select Quattro Pro from the Categories list box.
4 Choose a project from the Projects list.
5 Click Create.
6 Use the PerfectExpert panel to modify the project.

To open a notebook
1 Click File  Open.
2 Choose the drive and folder where the notebook is stored.
3 Click a filename
4 Click Open.

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Adding and deleting spreadsheets
You can add or delete single or multiple spreadsheets to or from your notebook.

To insert a spreadsheet
1 Click the tab of the spreadsheet you want to follow the new spreadsheet.
2 Click Insert  Insert sheet.

To insert multiple spreadsheets
1 Click Insert  Insert cells.
2 Enable the Sheets option in the Dimension area.
3 Enable the Entire option in the Span area.
4 Type a 3D selection in the Cells field.

For example, to insert three sheets before spreadsheet B, enter B:A3..D:A3 (it does not matter which cell you
reference).

To delete a spreadsheet
1 Click a spreadsheet tab.
2 Click Edit  Delete cells.
3 Enable the Sheets option.
4 Enable the Entire option.

You can also delete a spreadsheet by right-clicking a spreadsheet tab, and clicking Delete sheet.

To delete multiple spreadsheets
1 Click the first spreadsheet tab.
2 Hold down Shift while you click the last spreadsheet tab to delete.

A black line appears under the tabs.
3 Click Edit  Delete cells.
4 Enable the Sheets option.
5 Enable the Entire option.

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Notebook basics

Moving and copying spreadsheets
You can move sheets within a notebook or between notebooks to reorder them by using the mouse to drag the
spreadsheet tab to another location. In the same way, you can also copy spreadsheets within a notebook.

To move a spreadsheet
1 Click the tab of the spreadsheet you want to move.
2 Drag the spreadsheet tab in any direction until a sheet icon appears.
3 Move the sheet icon by dragging right or left along the row of tabs.
4 Release the mouse button when the sheet icon is where you want to place the spreadsheet.

You can also move a spreadsheet by clicking Edit  Move Sheets, and specifying the sheets to move.

To copy a spreadsheet
1 Hold down Ctrl and click the tab of the spreadsheet you want to copy.
2 Drag the spreadsheet tab in any direction until a sheet icon appears.
3 Move the sheet icon by dragging right or left along the row of tabs.
4 Release the mouse button when the sheet icon is where you want to place the spreadsheet.

You can also copy a spreadsheet by clicking Edit  Select all, and then clicking Edit  Copy.

Renaming spreadsheets
Each spreadsheet in a notebook has a tab at the bottom. This tab displays the name of the spreadsheet. Spreadsheets
are initially named with letters of the alphabet in sequence, from A to Z, continuing from AA to AZ, up to ZZZ. You
can assign a descriptive name to a spreadsheet using up to 64 characters (letters and numbers).

To rename a spreadsheet
1 Click Format  Sheet properties.
2 Click the Name tab.
3 Type a descriptive name.

The Objects sheet (the last sheet in the notebook) cannot be renamed.
When you rename a spreadsheet, formulas that refer to the renamed spreadsheet adjust to use the new name.
To reassign the original name to a spreadsheet, click Reset.
You can also name a spreadsheet by double-clicking its tab.

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Spreadsheet basics
In this chapter:
• “Selecting cells, rows, and columns” on page 122
• “Inserting and deleting cells, rows, and columns” on page 123

Selecting cells, rows, and columns
You can select cells individually or in rows, columns, blocks, or 3D blocks. When you select a cell, a black-bordered
rectangle displays to indicate the active cell. This rectangle is called the selector.
When you need to enter cell references in dialog boxes, it is usually easier to select the cells rather than type the entire
cell address. Quattro Pro lets you use the Range picker to easily select cells.
You can lock specific rows and columns of a spreadsheet so that their titles remain on the screen as you scroll. A blue
line divides the locked area and the notebook data. Locked titles do not affect printing.
Finally, you can repeat titles on each spreadsheet of a printed notebook.

To select nonadjacent cells
1 Select the first group of cells.
2 Hold down Ctrl, and select additional cells.

To select a 3D block of cells
1 Select the cells on the first spreadsheet.
2 Hold down Shift, and click the tab for the last spreadsheet in the series.

A black line appears under the tabs; the same cells are now selected on all the sheets where the black line
appears.
The cells remain selected only until you click elsewhere in the notebook.

To select cells from a dialog box
1 Click the Range picker.
2 Select the cells you want to appear in the edit field of the dialog box.
3 Maximize the dialog box.

You can also select cells by double-clicking the contents of the edit field.

To select a row or column
• Click the row or column heading.

To select multiple spreadsheets
1 Click the tab of the first spreadsheet to select.
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Spreadsheet basics

2 Hold down Shift while you click the last spreadsheet tab you want to include in the selection.

A black line appears under the tabs.

To lock titles on a spreadsheet
1 Select the top-left cell of the spreadsheet area you want to remain scrollable.
2 Click View  Locked titles.

A blue line divides the locked area and the notebook data.
The Locked titles option is only available in Draft view.
To unlock titles, click View  Locked titles again.

To repeat column titles on a printed notebook
1 Click File  Page setup.
2 Click the Options tab.
3 Type the location of the column title in the Top heading box.

You can also repeat row titles by typing the location of the row title in the Left heading box.

Inserting and deleting cells, rows, and columns
You can insert cells, rows, or columns anywhere in a spreadsheet. When you insert an item, existing data is pushed
down, to the right, or to the back of the notebook to make room for the new item.
When data is no longer useful, you can easily delete cells, rows, columns, or multiple rows and columns.

To insert a cell
1 Select a cell in the location where you want to insert a new cell.
2 Click Insert  Insert cells.
3 Enable the Partial option in the Span area.
4 Enable one of the following options in the Dimension area:

• Rows — The selected cell will shift down and out of the way.
• Columns — The selected cell will shift to the right.
• Sheets — The selected cell will shift to the next spreadsheet.
You can also insert multiple cells. Make sure the upper-left corner of the cells you select contains the first cell
entry you want shifted right, down, or back. The cells you select should be the same size as the number of cells
you want to insert.

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To insert a row
1 Select the row heading just below where you want the row inserted.
2 Click Insert  Insert row.

You can insert multiple rows by selecting multiple row headings, and clicking Insert  Insert row.

To insert a column
1 Select the column heading to the right of where you want the column inserted.
2 Click Insert  Insert column.

You can insert multiple columns by selecting multiple columns headings, then clicking Insert  Insert column.

To delete a cell
1 Select the cell you want to delete.
2 Click Edit  Delete cells.
3 Enable the Partial option in the Span area.
4 Enable one of the following options in the Dimension area:

• Rows — The cell below the selected cell shifts up.
• Columns — The cell to the right of the selected cell shifts to the left.
• Sheets — The corresponding cell on the next spreadsheet shifts to the current spreadsheet.
You can also delete multiple cells by first selecting a block of cells.

To delete a row or a column
1 Select the row or column heading.
2 Click Edit  Delete cells.

You can delete multiple rows or columns by selecting multiple headings, and clicking Edit  Delete cells.

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Data entry
In this chapter:
• “Creating labels and special characters” on page 125
• “Entering values” on page 126

Creating labels and special characters
You can create labels in a spreadsheet which, unlike other cell data, cannot be calculated in formulas. A label can be
text (address), text with numbers (145 Howard Street), or numbers seen as text (202-555-1212, a phone number).
A label can begin with any letter, punctuation mark, or symbol, except the following characters:
Character

Description

forward slash

plus

minus

dollar sign

(

opening parenthesis

at sign

number sign

period

equals

You can insert special characters and symbols that are not on your keyboard, such as icons, phonetic characters, and
characters in other languages.

To create a label
1 Click a cell.
2 Type alphanumeric characters.
3 Press Enter.

To create a label from a value
To create

Do the following

Left-aligned label

Type ' before a value.

Right-aligned label

Type " before a value.

Centered label

Type ^ before a value.

You can also type an alignment character before a backslash, if you want a label to begin with a backslash,
but don't want to repeat the character after it.

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To insert special characters and symbols
1 Click a cell.
2 Click Insert  Symbol.
3 Choose a character set from the Set list box.
4 Choose a character from the Symbols list.
5 Click Insert.

You can also insert special characters and symbols by clicking the WP characters

button on the property bar.

Entering values
A value is a number, formula, date, or time. Quattro Pro determines that data is a value from the characters you type.
The data type displays in the application bar.
About numbers
Numbers entered in cells can consist only of the following:
• numerals (0 to 9)
• minus sign (-) for negative numbers
• plus sign (+) for positive numbers
• currency symbols; for example, $
• one decimal point
• a trailing %
• an E for scientific notation
You can enter fractions in a cell.
About formulas
For information on entering formulas, see “Formulas” on page 315.
About dates and times
You can enter a date or time, including the current date, in a cell. While Quattro Pro reads dates and times as values,
it applies specific formatting and calculation criteria to them depending on the date and time formats you set as
defaults.

To enter a number
1 Click a cell.
2 Type a number.
3 Press Enter.

For more information, see “To change the number of decimal places in a value” in the Quattro Pro Help.

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To enter fractions
1 Click a cell.
2 Type a number as a decimal.
3 Press Enter.
4 Click the cell.
5 Click Format  Selection properties.
6 Click the Numeric format tab.
7 Choose Fraction from the Numeric formats list.
8 Choose a type from the Fraction list.

To enter a date or time
1 Click a cell.
2 Type a date or time.
3 Press Enter.

For a list of available date and time formats, see “Default date and time formats” in the Quattro Pro Help.

To enter the current date
1 Click a cell.
2 Click Insert  Date.

Quattro Pro inserts the short date format specified in the Windows Regional Settings on the Control Panel.
You can also enter the current date by clicking a cell and pressing Ctrl + D.

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Calculations
In this chapter:
• “Creating simple equations” on page 128
• “Calculating data in rows and columns” on page 128
• “Using preset calculations” on page 130

Creating simple equations
You can perform simple mathematical operations such as 1+1 directly in a cell. Quattro Pro interprets these equations
as formulas and indicates cells with formulas by adding a blue triangle to the bottom-left corner of the cell. Quattro
Pro also totals values for you.

To do simple math in cells
1 Type the numbers and math operators in a cell.

For example, type 4500+450.
2 Press Enter.

Do not include commas in numbers.

To total values in a column
1 Click in the first blank cell below and one column to the left of the cells to be totaled.
2 Type total.
3 Press Enter.

This feature is not case sensitive and is language dependent.
You can also total values in a row: Click the first blank cell to the right and one row above the cells to be totaled,
type total, and press Enter.

Calculating data in rows and columns
Using PerfectExpert, you can calculate data in rows and columns. For example, you can add a column, find the average
of a list of figures, or find the middle value of either.
You can also perform calculations on individual cells.
Quattro Pro also lets you perform calculations on two rows or columns.

To calculate data in a single row or column
1 Click Help  PerfectExpert.
2 Click Do simple math in the PerfectExpert panel.
3 Click Quick math.

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Calculations

4 In the Select a row or column box, specify the cells to calculate.
5 Choose a math operation from the Do math list box.
6 In the Insert answer in cell box, specify the cell where you want to display the answer.

You can also specify cells by clicking the Range picker

tool and selecting the cells.

To perform a calculation on each item in a row or column
1 Click Do simple math in the PerfectExpert panel.
2 Click More quick math.
3 In the Select a row or column box, specify the cells to calculate.
4 Choose a math operation from the Do math list box.
5 In the Insert answer in cell box, specify the cell where you want to display the answer.

The answer row or column must have as many cells as are in the list on which you're performing calculations.
You can also specify cells by clicking the Range picker

tool and selecting the cells.

To calculate data in two rows or columns
1 Click Do simple math in the PerfectExpert panel.
2 Click 2-column quick math.
3 In the Select first row/column box, specify the cells to calculate for the first row or column.
4 In the Select second row/column box, specify the cells to calculate for the second row or column.
5 Choose a math operation from the Do math list box.
6 In the Insert answer in cell box, specify the cell where you want to display the answer.

The answer row or column must have as many cells as are in the list on which you're performing calculations.
You can also specify cells by clicking the Range picker

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Using preset calculations
You can perform calculations quickly by using preset calculations.
You can also total cells in rows or columns. For example, you can calculate totals in a single row, or multiple rows or
columns. The row or column cannot contain blank cells, and any labels in the selected cells are treated as zero values.
Calc As-You-Go™ lets you display several different running totals for cells you select; the sum, average, count,
maximum value, and minimum value display on the application bar.

To perform preset calculations
1 Type values across a row or down a column.
2 Click the first blank cell after the values.
3 Open the QuickFunction flyout on the Notebook toolbar, and click a function.

To total cells
To total

Do the following

Cells in a row (or a column)

Select the cells, along with one blank cell to the right (or
below), and click the QuickSum™
Notebook toolbar.

Multiple rows (or columns)

button on the

Select the cells, along with a blank column to the right (or
a blank row below), and click the QuickSum button
the Notebook toolbar.

Rows and columns for a grand total

Select the cells, along with a blank column to the right and
a blank row below, and click the QuickSum button
the Notebook toolbar.

Rows or columns on multiple spreadsheets

Select the rows or columns, along with a blank row and
column around the data on each spreadsheet, and click the
QuickSum button

on the Notebook toolbar.

To use Calc-As-You-Go
1 Select the cells on which to perform running calculations.
2 View the totals on the application bar.

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Calculations

Editing spreadsheets
In this chapter:
• “Editing cell content” on page 131
• “Undoing actions” on page 132
• “Copying and moving cells” on page 133
For additional topics, please see “Editing spreadsheets” in the Quattro Pro Help.

Editing cell content
Quattro Pro lets you overwrite, replace, or edit cell content.
Quattro Pro lets you quickly find a cell and automatically replace the data it contains. You can look for data in cell
formulas or cell values.

To overwrite data
1 Click a cell.
2 Press Insert.

The Typeover

button on the application bar appears pressed when the typeover mode is on.

You can return to inserting data by pressing Insert.

To replace the entire contents of a cell
1 Click a cell.
2 Type a new entry.
3 Press Enter.

To edit cell contents
1 Double-click a cell.
2 Click where you want to edit.
3 Edit the cell content.
4 Press Enter.

You can move the insertion point within a cell by using the arrow keys.

To edit the contents and formatting properties of a cell
1 Click a cell.
2 Click Edit  Clear, and click one of the following:

• Cells — lets you erase the content and the formatting of a cell
• Values — lets you erase the content but not the formatting of a cell
• Format — lets you erase the formatting but not the content of a cell
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Clicking Edit  Clear  Format does not affect column width or row height.
Unnecessary cell formatting can add significantly to the size of a notebook file; clearing cell formatting reduces
the size of the file.

To clear values in a range of cells without clearing formulas
1 Select a range of cells.
2 Click Edit  Cut.
3 Click Edit  Paste special.
4 Disable the Number cells check box.
5 Click Paste.

To find and replace data
1 Click Edit  Find and replace.
2 Type the text or value to find in the Find box.
3 Type the replacement text or value in the Replace box.
4 Type the cells to search in the Cell(s) box.
5 In the Look in area, enable one of the following options:

• Formula — finds data in a formula
• Value — finds data in a value
• Condition — compares cells in the spreadsheet with any conditions specified in the Find box
6 Click one of the following buttons:

• Find next
• Previous
7 Click Replace.

Quattro Pro makes replacements from the cursor position to the end of a document, so you must position the
cursor at the beginning of a document before you search.
You can replace all occurrences of the search item with the replacement text or value by clicking Replace all.
When using conditional searches, type a question mark (?) before the search condition (e.g. ? > 300).

Undoing actions
Quattro Pro lets you undo most actions in reverse order of performance. You can reinstate a change by redoing an
action.

To undo an action
• Click Edit  Undo.

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To undo multiple actions
1 Click Edit, and click the Undo flyout.
2 Choose an action from the list.

When you choose an action from the list, all actions performed after that action will be undone.
You can also undo multiple actions by clicking the Undo

flyout on the notebook toolbar.

To redo an action
• Click Edit  Redo.

To redo multiple actions
1 Click Edit, and click the Redo flyout.
2 Choose an action from the list.

When you choose an action from the list, all actions performed after that action will be redone.
You can also redo multiple actions by clicking the Redo

flyout on the notebook toolbar.

To set the number of actions that can be undone and redone
1 Click Tools  Settings.
2 In the list of categories, double-click Workspaces, Application, and click General.
3 Type a value in the Undo/Redo level (0 to 200) box.

In all situations, except where program speed and available memory are absolutely crucial, the level for
undoing and redoing actions should be set to a minimum of one.

Copying and moving cells
You can copy or move cells by selecting the cells directly on a spreadsheet or you can copy cells by specifying the
location of the cell.

To copy and paste cells
1 Select the cells to copy.
2 Click Edit  Copy.
3 Select the destination cells within the active spreadsheet.
4 Click Edit  Paste.

When you copy a selection of cells to a specific cell, the Clipboard uses that cell as the upper-left position of
the copied information.
You can also copy a cell to the input line of another cell, a text box, another spreadsheet in the notebook, or
another notebook.

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To copy cells to a specified location
1 Click Edit  Copy cells.
2 In the From box, specify the cells to copy.
3 In the To box, specify the destination cells.

If you copy cells containing absolute references, enable the Model copy check box.
Instead of specifying the cells you want to copy, you can press F3 and choose a named cell from the Cell names
dialog box.

To move cells by cutting and pasting
1 Select the cells to move.
2 Click Edit  Cut.
3 Select the destination cells within the active spreadsheet.
4 Click Edit  Paste.

You can also move a cell to the input line of another cell, a text box, another spreadsheet in the notebook, or
another notebook.

To move cells by dragging
1 Select a cell or cells.
2 Point to an edge of the cells until a four-way arrow displays.
3 Drag the cells to the destination area.

You can use the colored outline as a guide when you move cells.
You can copy a cell by holding down Ctrl as you drag.

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Editing spreadsheets

Formatting text
In this chapter:
• “Using formatting tools” on page 135
• “Changing the appearance of text” on page 135

Using formatting tools
Quattro Pro lets you format a spreadsheet by copying the formatting (background color, font, numeric format, and
so on) of one cell to another cell or selection of cells.
You can apply a predesigned format to data.

To copy cell formatting
1 Click the cell or cells with the format you want to copy.
2 Click the QuickFormat

button on the toolbar.

3 Select the cell or cells where you want to copy the formatting.

To turn off QuickFormat, click the QuickFormat

button on the toolbar.

To apply a predesigned format
1 Select the cells to format.
2 Click Format  SpeedFormat™.
3 Choose a format from the Formats list.

You can also apply a predesigned format by clicking the SpeedFormat

button on the toolbar.

Changing the appearance of text
You can change the text in one or more cells by adjusting its font face, font size, or text color. You can also change
the appearance of text.

To change the typeface, size, and color of text
1 Select the cells with text to format.
2 Click Format  Selection properties.
3 Click the Cell font tab.
4 Choose a font face from the Face list.
5 Choose a font size from the Size list box.
6 Open the Color picker, and click a color.

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To change the properties of the text font
1 Select the cells with text to format.
2 Click Format  Selection properties.
3 Click the Cell font tab.
4 Enable any of the check boxes in the Appearance area.

You can also change the text appearance by clicking the Bold
property bar.

, Italic

, or Underline

button on the

To convert text to superscript or subscript
1 Double-click a cell.
2 Select the data to change.
3 Click one of the following buttons on the property bar:

• Superscript
• Subscript

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Formatting text

Formatting data
Numeric formats do not change cell values; they change only the way values display.
Quattro Pro uses two types of numeric formats: number formats and date/time formats.
About number formats
When you type numbers, Quattro Pro by default rounds off fractional numbers as necessary to fit in the cell. You can
change the numeric format of a cell to accommodate, for example, scientific, currency, decimal, and percent formats.
In addition, Quattro Pro lets you change the number of decimal places in a value.
About date/time formats
Quattro Pro lets you format dates and times in a spreadsheet. For example, by default, Quattro Pro displays times in
long form as HH:MM:SS (for example, 09:32:30), or in short form as HH:MM (for example, 09:32) when no seconds
are specified, but you can change this format.

To change the number format of a cell
1 Select a cell.
2 Click Format  Selection properties.
3 Click the Numeric format tab.
4 Choose one of the following formats from the Numeric formats list:

• General — to display numbers exactly as you type them (unless the column width is too narrow)
• Number — to choose a negative number and number of decimal places formats, and separate thousands with
commas
• Currency — to choose a country whose currency symbol you want to use
• Scientific — to display numbers as scientific notations
• Fraction — to choose a fraction format
• Hidden — to prevent a cell from displaying its contents
• Percent — to display numbers in a percent format
• Custom — to choose a customized format

To change the number of decimal places in a value
1 Select a cell.
2 On the property bar, click the Change the number of decimal places

button.

3 Type a value in the box.
4 Press Enter.

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To format dates and times
1 Select a cell to format.
2 Click Format  Selection properties.
3 Click the Numeric format tab.
4 Click one of the following formats from the Numeric formats list:

• Date — lets you choose a date format from the Date formats options
• Time — lets you choose a time format from the Time formats options

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Formatting data

Formatting cells
In this chapter:
• “Aligning data” on page 139
• “Wrapping text” on page 141
• “Joining cells” on page 141
• “Resizing rows and columns” on page 142

Aligning data
You can align data horizontally and vertically in a cell. The default alignment setting for numbers and formula results
is right-aligned; the default setting for labels and dates is left-aligned.
You can center data across multiple cells. You can also change the orientation of text in a cell by rotating it.

To align data in a cell
1 Select a cell.
2 Click Format  Selection properties.
3 Click the Alignment tab.
4 In the Horizontal alignment area, enable one of the following options:

• General — right-aligns values and left-aligns labels
• Left — left-aligns all types of data
• Right — right-aligns all types of data
• Center — centers cell data
• Indent — moves data in from the edge of a cell
5 In the Vertical alignment area, enable an option.

You can also click the Alignment

button on the property bar to change horizontal cell alignment.

To center text across multiple cells
1 In the left-most cell, type the text to be centered.
2 Select the cells over which to center the text starting with the cell containing the text.
3 Click Format  Selection properties.
4 Click the Alignment tab.
5 In the Horizontal alignment area, enable the Center across block option.

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To rotate text
1 Click a cell with text to rotate.
2 Click Format  Selection properties.
3 Click the Alignment tab.
4 In the Orientation area, enable one of the following options:

• Horizontal — orients text horizontally
• Vertical — orients text vertically
• Rotated — rotates text to the degree you specify

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Formatting cells

Wrapping text
Text that displays wider than a column width overflows to the next cell when that cell is empty. If the next cell contains
data, the overflow text is hidden and the text appears truncated. To fix this, you can wrap text within a cell or enter
short lines of text in one cell.

To wrap text within a cell
1 Click the cell in which you want to wrap text.
2 Click Format  Selection properties.
3 Click the Alignment tab.
4 Enable the Wrap text check box in the Cell options area.

You can also wrap text by clicking the Property button on the toolbar.

To enter short lines of text in a cell
1 Click a cell.
2 Type a line of text.
3 Press Alt + Enter.
4 Continue typing.
5 Press Enter.

Joining cells
Quattro Pro lets you join cells to create a title across multiple cells or a vertical side bar.

To join cells
1 Drag across the cells you want to join.
2 Click Format  Selection properties.
3 Click the Alignment tab.
4 Enable the Join cells check box in the Cell options area.

You can also join cells by selecting the cells to join and clicking the Join cells

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Resizing rows and columns
Quattro Pro lets you change the row height in a spreadsheet. You can also change the width of a column.

To change the row height
1 Select a cell in each row you want to resize, or select the row borders.
2 Click Format  Selection properties.
3 Click the Row/column tab.
4 In the Row options area, enable the Set height option and type a value in the box.
5 Enable one of the following options:

• Points
• Inches
• Centimeters
You can also change row height by moving the pointer to the bottom edge of a row border until it changes
to a double arrow,
and dragging the double arrow to resize the row.

To change the column width
1 Follow steps 1 through 3 in the previous procedure.
2 In the Column options area, enable the Set width option and type a value in the box.
3 Enable one of the following options:

• Characters
• Inches
• Centimeters
You can also change column width by moving the pointer to the right edge of a column border until it changes
to a double arrow,
and dragging the double arrow to resize the column.

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Formulas
Formulas are mathematical equations that calculate a final value, such as the difference between two cells or the total
of a column.
Using Quattro Pro, you can create math formulas.
You can also create text formulas. Text formulas are any formulas that have a textual result.
Quattro Pro also allows you to create logical formulas that evaluate true or false. For example, the result of the formula
+C3<10 displays either 1 or 0 depending on the value of cell C3.
You can also create a formula by using the Formula Composer™.

To create a math formula
1 Type a plus sign (+) in a blank cell.
2 Type a formula.
3 Press Enter.

To view formula results as you enter the formula data, press F9.

To create a text formula
1 Type a plus sign (+) in a blank cell.
2 Type the formula using an ampersand (&) to combine text strings.

For example, +C4&"Review" enters the text in cell C4, and then the word Review.
3 Press Enter.

If you want to add a space between strings, type it inside the quotation marks. For example, +C4&" Review"
enters the text in cell C4, a space, and then the word Review.

To create a formula that evaluates to true or false
1 Click a blank cell.
2 Type a formula using one of the logical operators.
3 Press Enter.

If the statement is true, a 1 displays in the cell. If the statement is false, a 0 displays.

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Composing formulas
You can create a formula or edit an existing one using Quattro Pro's Formula Composer.

This is the formula composer.

Depending on the view you choose, you can see up to three panes that provide information about the formula you
are creating:
• Outline pane — lets you examine the structure of a formula, edit parts of the formula, and trace cell references
and cell names. The outline pane shows the hierarchy of the formula you have created. You can expand or collapse
parts of the formula to focus on part of the formula. The outline can consist of several levels, with each level
containing a different expression.
• Spreadsheet function description pane — provides a brief description of the spreadsheet function you have
selected in the outline pane. When you type a spreadsheet function (for example, @SUM) in the Expression edit
field, the spreadsheet function description pane appears to the right of the dialog box.
• Argument pane — provides entry fields for the spreadsheet function arguments. Parentheses around an argument
indicate an optional argument. When you type a value for an optional argument, you must also enter values for
all preceding optional arguments. Clicking to the left of an argument gives you a short description of each
spreadsheet function argument.

To create a formula in the Formula Composer
1 Select a blank cell.
2 Click the Formula Composer

button.

3 Enable one of the following options:

• Standard view

— displays all three panes (spreadsheet function description, outline, and argument)

• Argument view

— displays the outline and argument panes

• Outline view

— displays only the outline pane

4 Type a formula in the Expression box.

If an formula is incomplete or syntactically incorrect (for example, a spreadsheet function may be missing an
argument), a red question mark icon in the outline alerts you to the error.
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Formulas

Expressions that cannot be expanded, such as values, display a small yellow circle to their left.
You can expand and collapse selected parts of the formula outline by clicking Expand

and Collapse

To edit a formula in the Formula Composer
1 Select a cell containing a formula.
2 Click the Formula Composer

button.

3 Select the first expression in the outline on the left.
4 In the Expression box, make changes to the formula.

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Functions
Instead of composing formulas, you can use spreadsheet functions. Spreadsheet functions are a set of standard builtin formulas used to simplify complex calculations.
Quattro Pro offers more than 500 built-in spreadsheet functions. These spreadsheet functions cover a range of
calculations, including database, financial, engineering, and statistical calculations. A common spreadsheet function
is @SUM, which adds the cell values you reference. For example, typing @SUM(A1..A4,B1) is equivalent to typing
+A1+A2+A3+A4+B1.
For documentation on the available functions for Quattro Pro, please see the Quattro Pro Functions Help (qpfn.chm).
You can enter spreadsheet functions in a cell. As you type a function, the most likely function and its syntax appear
at the bottom right of the screen. The function's arguments will appear on the application bar.
Spreadsheet functions can also be used to create formulas. In a formula, the left parenthesis is red until you type the
right parenthesis. Then, they both turn green.

To enter a spreadsheet function in a cell
1 Select a cell.
2 Click Insert  Insert function.
3 Choose a category from the Function category list.
4 Choose a spreadsheet function from the Function list.
5 Click Next.
6 Type the arguments of the function in the relevant boxes; optional arguments appear within angled brackets (<>).

All spreadsheet functions begin with the at sign (@). When typing a spreadsheet function, you can omit the
@ if it is not the first item in the formula.
Enclose arguments in parentheses.

To create a formula by using a spreadsheet function
1 Select a cell.
2 Click Insert  Insert function.
3 Choose a category from the Function category list.
4 Choose a spreadsheet function from the Function list.
5 Click Next.
6 In the Expression box, type the rest of the formula.

The pane on the left shows a breakdown of the formula.
To identify a missing parenthesis or bracket, double-click the cell, and move the insertion point through the
formula. When you reach an unmatched parenthesis or bracket, the character turns red.

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Charts
Quattro Pro lets you present data graphically by plotting it in a chart.
In this chapter:
• “Understanding charts” on page 147
• “Creating charts automatically” on page 148
• “Adding titles to charts” on page 149
• “Adding linked data to charts” on page 149
• “Changing chart data” on page 150
For additional topics, please see “Presenting spreadsheet data in a chart” in the Quattro Pro Help.

Understanding charts
You can create the following chart types: area (2D and 3D), bar (2D and 3D), bubble, Gantt, high/low, histogram, line
(2D and 3D), mixed, pie (2D and 3D), polar, radar, scatter (2D and 3D), spectral, and surface (2D and 3D).

Quattro Pro lets you create a variety of chart types.

Plotting chart data
How Quattro Pro plots data depends on the range and values of the cells you select before you create the chart.
When a selection contains more rows than columns or an equal number of rows and columns:
• Quattro Pro plots each column as a single series.
• If the first column contains labels, the labels are placed along the x-axis.
• If the first row contains labels, the labels are used as the chart legend.
When a selection contains more columns than rows:
• Quattro Pro plots each row as a single series.
• If the first row contains labels, the labels are placed along the x-axis.
• If the first column contains labels, the labels are used as the chart legend.

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Setting up chart axes
All charts except pie and doughnut charts have two references for plotting data: the x-axis and the y-axis. The x-axis
is a horizontal line at the bottom of the chart pane with fixed reference points; the column labels in your data series
are used for x-axis labels to explain what each data series represents. Y-axis labels show the values being represented.
Depending on the data series, Quattro Pro determines the range and increment amounts of the y-axis.
There are a few exceptions to this format:
• Horizontal charts have a vertical x-axis and a horizontal y-axis. Quattro Pro reverses the axes of horizontal charts
automatically.
• In XY charts (scatter diagrams), the x-axis series is data, not labels. Quattro Pro scales the x-axis to match the data.
• If the chart is a 2D bar, line, or area chart, you can assign any series to a secondary y-axis, which appears on the
right side of the chart.

Creating charts automatically
Creating a chart lets you represent spreadsheet data graphically. You can create a chart automatically and have all the
chart options chosen for you, or you can create a chart by using the Chart Expert, which guides you through the steps
of creating a chart that best suits a data set.
For information about creating specific types of charts, please see “Presenting spreadsheet data in a chart” in
the Quattro Pro Help.

To create a chart automatically
1 Select the cells you want to plot.

If the surrounding cells contain explanatory labels, you can include them in the selection as the chart axis labels or
the chart legend.
2 Click the Chart button on the toolbar, and choose Create QuickChart™.
3 On the spreadsheet, click where you want to insert the chart.

When you create a chart automatically, it is placed on the spreadsheet in a floating graphics window; however,
you can view it on its own page.
If you want to customize the size of the chart, click and drag diagonally on the spreadsheet.
If the cells you select contain dates, you can display the dates on the x or y axes by changing the numeric format
to Date.

To create a chart by using the Chart Expert
1 Click Insert  Chart  Use Chart Expert.
2 Follow the steps of the Expert.

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Charts

Adding titles to charts
You can add a title for any numeric chart type.

To add a title to a chart
1 Click a chart.
2 Click Chart  Titles.
3 Enable the Main title check box, and type a title in the box.

You can also
Add a subtitle

Enable the Subtitle check box, and type a subtitle in the
box.

Adding linked data to charts
You can display the data from linked cells on a chart. This is useful when you use a chart type that shows information
that lacks specific numeric content (for example, in a surface chart). If you select multiple cells, a linked picture of
them appears on the chart. If you select a single cell, the data in that cell displays on the chart (for example, the
number in the cell). The cells in the chart update with any changes you make to the data or properties of the notebook
cells.

To add linked data to a chart
1 Double-click a chart.
2 Click Insert  Link to cells.
3 Click and drag a rectangle on the chart where you want the data to appear.
4 Click the Pointer button next to the Select cells box in the Link cells dialog box, then choose the cell or group of

cells you want to display.
5 Enable one or both of the following check boxes in the Border options section:

• Row borders
• Column borders
6 Enable one or both of the following check boxes in the Grid lines section:

• Horizontal
• Vertical
7 Enable the Maintain aspect ratio check box in the Display scaling section to match the same aspect ratio used on

the notebook.

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Changing chart data
Quattro Pro lets you change chart data by adding or removing a series and by changing the data range of a series.
For most chart types, you can change only the Y range, however for XY, XYX, bubble, and high/low charts you can
change other ranges. For example, in a bubble chart you can change the Y range, the X range, and the size range.

To add a series
1 Click a chart.
2 Click Chart  Source data.
3 Click Add.
4 Click the Range picker

in the Y-range box, and select a data range.

When you add a series to a chart, it is placed as the last series.
You can also add a series by selecting the data and dragging it onto the chart.

To remove a series
1 Click a chart.
2 Click Chart  Source data.
3 From the list, choose the series you want to remove.
4 Click Remove.

When you remove a series, all the series following it are renumbered accordingly.
You can also remove a series by selecting it and clicking Delete.

To change the data range of a series
1 Type a new data range on a spreadsheet.
2 Click a chart.
3 Click Chart  Source data.
4 Choose a series from the list.
5 Click the Range picker

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in the Y-range box, and select the new data range.

Charts

Sharing Quattro Pro projects
In this chapter:
• “Printing Quattro Pro projects” on page 151
• “Publishing Quattro Pro projects to PDF” on page 151
• “Publishing spreadsheet data in HTML” on page 152
For additional topics, please see “Printing” and “Sharing projects” in the Quattro Pro Help.

Printing Quattro Pro projects
Quattro Pro lets you print part of a notebook, or an entire notebook.

To print the active spreadsheet or a notebook
1 Click File  Print.
2 On the the Print page, choose a printer from the Name box.
3 In the Print area, enable one of the following options:

• Current sheet — prints the active spreadsheet
• Notebook — prints a notebook
4 In the Copies area, type the number of copies you want to print in the Number of copies box.

If you want the copies collated, enable the Collate option.
5 Click Print.

Publishing Quattro Pro projects to PDF
Quattro Pro lets you publish to PDF.

• Commercial printing (Largest file size) — creates a high-quality PDF to send to a printer or digital copier
• PDF/A-1b (Level B compliance) — creates a standardized PDF file that ensures the long-term archiving of the
content
• Publishing online (Smallest file size) — creates a PDF suitable for online viewing, such as a document to be
distributed by e-mail or displayed on the Web
• Publishing online and printing — creates a PDF suitable for viewing or printing on a laser or desktop printer
5 Click Settings, and specify any additional PDF settings in the Publish to PDF settings dialog box that appears.

For example, if you want to publish only parts of the spreadsheet to PDF, you can enable one of the following
options in the Export range area of the General page:
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• Notebook — publishes the notebook to PDF
• Selection — publishes the selected cells to PDF
• Current sheet — publishes the selected sheet to PDF
Click OK to apply your settings and return to the Publish to PDF dialog box.
6 Click Save.

If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check box.

Publishing spreadsheet data in HTML
Using Quattro Pro, you can save spreadsheet ranges as Hypertext Markup Language (HTML) documents. You can also
save charts as HTML documents. In addition, you can reorganize HTML documents to move or delete cell ranges.
To an HTML document you can add such information as when the document was last updated, who wrote the
document and their email address, and the title of the document. You can also add hidden meta text to the HTML
file which allows you to specify keywords to produce hits when performing searches on the Internet.

To save a spreadsheet range as an HTML document
1 Click File  Publish to Internet.
2 In the Ranges and charts to convert area, click the Range picker

and select a range of cells.

3 Click Add.
4 In the Export range as area, enable one of the following options:

• Table — exports HTML table formatting tags
• Text — exports only text, excluding HTML table formatting tags
5 Type a path and filename in the Save file box.

To save a table or chart as an HTML document
1 Click File  Publish to Internet.
2 In the Ranges and charts to convert area, click Chart

3 In the View chart dialog box, choose a chart from the Selected chart list.
4 Type a path and filename in the Save file box.

If you want to save tables or charts in an existing HTML file, enable the Insert only tables and charts into existing
HTML file check box.
When using Insert only tables and charts into existing HTML file, the selected ranges are inserted into the file
specified in the Save file box at the tag if the file contains an HTML table, or at the
tag if the file contains an HTML chart. If the specified file does not contain a or tag, the selected ranges are appended to the end of the file.

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Sharing Quattro Pro projects

Part Four: Presentations
Presentations lets you create high-quality slide shows and drawings that can include text and graphic objects. You can
use Presentations to produce professional-looking project proposals, interactive demonstrations, multimedia
presentations, flyers, signs, banners, and more.
About Presentations
See the following chapters:
• “Presentations basics” on page 155
• “Microsoft PowerPoint compatibility” on page 157
Setting up slide shows
See the following chapters:
• “Slide-show basics” on page 159
• “Views” on page 161
• “Outlines” on page 162
• “Slides” on page 163
• “Masters” on page 165
• “Objects” on page 169
Text
See the following chapters:
• “Text basics” on page 173
• “Titles and subtitles” on page 177
• “Bulleted lists” on page 181
Multimedia
• “Graphics” on page 185
• “Bitmaps” on page 3
• “Shapes” on page 189
• “Sounds” on page 193
• “Movies and animations” on page 195
Sharing slide shows
See the following chapters:
• “Presenting slide shows” on page 197
• “Sharing slide shows” on page 199
The Presentations page of the Reference Center offers extensive program help: reference topics, tutorials, tips,
insights, and more. See “To access the Reference Center” on page 9.

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Presentations basics
The work area in Presentations includes everything you see on your screen when you start the program.
Drawing window
The large open area is the drawing window. Depending on the view you choose, the drawing window displays one
or more slides.
For information about changing the settings for your view, see “Views” on page 109.
Menu bar
The menu bar, which is located at the top of the work area, just below the title bar, provides access to most of the
Presentations commands. Many of these commands can also be accessed through toolbars and flyouts.
Toolbars and flyouts
Toolbars and flyouts give you quick access to Presentations tools.
In this chapter:
• “Using toolbars” on page 155
• “Accessing flyouts” on page 155

Using toolbars
Toolbars provide quick, one-click access to commands. You can choose to display or hide the toolbars.

The Standard toolbar is displayed by default in the drawing window.

To display or hide a toolbar
1 Click View  Toolbars.
2 Enable the check box beside each toolbar you want to display.
3 Disable the check box beside each toolbar you want to hide.

Accessing flyouts
Flyouts are toolbars that are accessible from a tool on another toolbar.

This is an example of a flyout.

A small black arrow at the bottom right corner of a tool button indicates that you can access a flyout from that tool.
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To display a flyout
• Click the black arrow at the bottom-right of the tool button.
You can also display a flyout by clicking the tool and holding the mouse button down until the flyout is
displayed.

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Presentations basics

Microsoft PowerPoint compatibility
In this chapter:
• “Simulating the Microsoft PowerPoint workspace” on page 157
• “Sharing files with Microsoft PowerPoint users” on page 157
For additional topics, please see “Compatibility with Microsoft PowerPoint” in the Presentations Help.

Simulating the Microsoft PowerPoint workspace
If you recently switched from Microsoft® PowerPoint® to Presentations, you may not be familiar with the
Presentations workspace.
While there are many similarities between the two applications, you may find it easier to simulate the PowerPoint
workspace while in slide show mode, which includes toolbars and menus, until you are accustomed to working in
Presentations. It allows you to quickly find the tools you need to create slide shows in Presentations.

To work in the Microsoft PowerPoint workspace
1 In Presentation slide show mode, click Tools  Workspace manager.
2 Enable the PowerPoint mode option.

Sharing files with Microsoft PowerPoint users
You can share your Presentations slide shows with Microsoft PowerPoint users and they can share their files with you.
To share a Presentations slide show, you must save it as a PowerPoint file. The saving process automatically converts
the slide show to the PowerPoint format.
If you receive a PowerPoint file, all you need to do is open it in Presentations. The opening process automatically
converts the file to the Presentations format. If you modify the file and you want others to view the changes in
PowerPoint, then you need to save the file as a PowerPoint presentation. If you don’t specify the PowerPoint format
when saving, the file is saved as a Presentations slide show by default.

To open a Microsoft PowerPoint with Presentations
1 Click File  Open.
2 Choose the drive and folder where the PowerPoint file is stored.

If you can’t see the file, choose All files from the File type box.
3 Click the PowerPoint file.
4 Click Open.

For more information about how Presentations opens PowerPoint files, see “Notes for opening Microsoft
PowerPoint files” in the Presentations Help.

To save a Presentations slide show to the PowerPoint format
1 Click File  Save as.
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2 Choose the drive and folder where you want to save the file.
3 Type the filename in the Filename box.
4 Choose the MS PowerPoint file format from the File type list box.
5 Click Save.

For more information about how Presentations saves PowerPoint files, see “Notes for saving Microsoft
PowerPoint files” in the Presentations Help.
You can also save a Presentations slide show to the PowerPoint format by clicking the Save as PowerPoint
button on the toolbar.

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Microsoft PowerPoint compatibility

Slide-show basics
In this chapter:
• “Starting Presentations” on page 159
• “Creating and opening slide shows” on page 159
• “Saving and closing slide shows” on page 160

Starting Presentations
Let’s begin by starting Presentations.

To start Presentations
• On the Windows taskbar, click Start  Programs  WordPerfect Office X7  Presentations.

Creating and opening slide shows
You can create a slide show from either a blank “master” or a predefined project. You can also open an existing slide
show.

To create a slide show from a blank master
1 Click File  New.
2 In the Master Gallery, choose a slide show from the Category list box.
3 Click a slide show master on the palette.

For more information, see “Understanding masters” on page 407.

To create a slide show from a predefined project
1 Click File  New from project.
2 Click the Create new tab.
3 Choose Presentations from the list box.
4 Choose Presentations slide show from the list.
5 Click Create.
6 In the Master Gallery, choose a slide show from the Category list box.
7 Click a slide show master on the palette.

To open an existing slide show
1 Click File  Open.
2 Choose the drive and folder where the slide show is saved.
3 Choose a filename.
4 Click Open.
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Saving and closing slide shows
You can save new slide shows. When you have completed your tasks, you can close a document, and you can quit
Presentations.

To save a slide show
1 Click File  Save.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the Filename box.
4 Click Save.

To close a slide show
• Click File  Close.
You can also
Quit Presentations

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Click File  Exit.

Slide-show basics

Views
You can create, edit, and sort a slide show in three views: Slide Editor, Slide Outliner, and Slide Sorter.
You can also change the zoom level.
Slide Editor
You can use the Slide Editor to add, view, and edit the text, objects, and charts of individual slides. The Slide Editor is
also used to specify slide properties for the slides in a slide show.
Slide Outliner
You can use the Slide Outliner to create an outline for a slide show. You can specify a layout, and then type the text
for each slide. You can also import a WordPerfect outline.
For more information about the Slide Outliner, see “Outlines” on page 162.

An example of a slide displayed in the Slide Outliner.

Slide Sorter
The Slide Sorter displays thumbnail sketches of each slide in a slide show. You can select slide properties and display
detailed information about the settings used for each slide in the current slide show.
For more information about the Slide Sorter, see “Sorting slides” on page 164.

An example of slides displayed in the Slide Sorter.

To switch between slide show views
• Click View, and click one of the following:
• Slide Editor
• Slide Outliner
• Slide Sorter
You can also change the slide show view by clicking the Slide Editor, Slide Outliner, or Slide Sorter tab on the
right side of the slide show window.

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Outlines
You create an outline for a slide show in the Slide Outliner. An outline is a numbered list that includes all the text
found in every slide in a slide show.
You can create an outline by choosing a slide layout and typing the text for each slide. You can type the text for slide
titles, subtitles, text slides, bulleted list slides, and combination slides.

This is an example of how the Slide Outliner can be used to view and create a slide.

Importing a WordPerfect outline into a Presentations slide show converts each first level paragraph number to a slide
title and any second or third level paragraph numbers to text in each slide.

To create a slide show outline
1 Click View  Slide Outliner.
2 Type a title in the slide show, and press Enter.
3 Type a subtitle in the slide show, and press Enter.
4 Type any text in the slide show.
5 Click Insert  New slide.
6 In the New slide dialog box, click a slide layout on the Layout palette.

If you delete text, you can restore it by clicking the Undelete
Restore.

button on the property bar, and clicking

You can move an outline down or up one level by clicking the Previous level
button on the property bar.

button or the Next level

To import a WordPerfect outline
1 Click View  Slide Outliner.
2 Click in the slide.
3 Click Insert  File.
4 Choose the drive and folder where the file is stored.
5 Choose a filename.
6 Click Insert.
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Outlines

Slides
In this chapter:
• “Adding and removing slides” on page 163
• “Adding speaker notes” on page 163
• “Sorting slides” on page 164

Adding and removing slides
You can build a slide show by adding one slide or several slides at a time. When you add a slide, it’s added immediately
after the current slide. You can also delete any slides you have added.

To add a slide
1 Click Insert  New slide.
2 Click a slide layout on the Layout palette.
3 Type a value in the Number to add box.

To delete a slide
1 Click a slide tab at the bottom of the slide show window.
2 Click Edit  Delete slide(s).

Adding speaker notes
You can use speaker notes as cue cards for slide show presentations. You can type your own notes, or you can insert
the text that appears on the slides.

To create speaker notes
1 Click Format  Slide properties  Speaker notes.
2 Type text in the box.

To insert text from a slide
1 Click Format  Slide properties  Speaker notes.
2 Click Insert text from slide.

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Sorting slides
The Slide Sorter displays thumbnail sketches of each slide in a slide show. You can sort the slides in a slide show by
dragging them. Once you drag a slide to a new position, the Slide Sorter reorders and renumbers each slide.

This is an example of how the Slide Sorter lets you rearrange the order of slides in a slide show.

To sort slides
1 Click View  Slide Sorter.
2 Drag a slide to a new position.

You can also
Sort a range of slides

Hold down Shift, click the first and last slide in the range of
slides, and drag them to a new position.

Sort a range of nonconsecutive slides

Hold down Ctrl, click each slide, and drag them to a new
position.

To apply a slide transition
1 Click View  Slide Sorter.
2 Click a slide.
3 Click Format  Slide properties  Transition.
4 Choose a transition effect from the Effects list.
5 Choose a transition direction from the Direction list.
6 In the Speed area, enable one of the following options:

• Fast
• Medium
• Slow
If you want to apply the slide transition to an entire slide show, enable the Apply to all slides in slide show check
box.
You can also
Show only transitions with Macromedia Flash format

Enable the Show only Flash enabled transitions check box.

Apply sound to the slide transition

Type a file path and filename in the Sound box, and move
the slider to adjust the volume of the sound.

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Slides

Masters
In this chapter:
• “Understanding masters” on page 165
• “Applying masters to slides” on page 166
• “Applying backgrounds and layouts to slides” on page 166
For additional topics, please see “Using the Master Gallery” in the Presentations Help.

Understanding masters
Presentations provides a selection of masters to work with in the Master Gallery.
Each master is a set of professionally designed slide layouts and backgrounds that include preset objects, such as titles,
bulleted lists, and charts.

This is an example of the Master Gallery.

Layouts
A layout is a slide with preset placeholders for objects such as titles, subtitles, bulleted lists, text, data charts, and
organization charts. Each layout has a page format and color scheme that is consistent with the other layouts and
backgrounds that are part of a master.
You can apply preset layouts from the Layout Gallery. Choosing a preset layout allows you to concentrate on the
content of the slide show, rather than on the format.
The preset layouts included in Presentations are listed in the following table.
Use a

Title layout

Introduce your subject or to serve as a divider between
subjects.

Bulleted list layout

Summarize and reinforce major points.

Text layout

Display sentences or paragraphs of text on a slide.

Organization chart layout

Show the structure of positions and span of control in a
business, department, agency, group, division, or office.

Data chart layout

Display percentages, trends, market shares, and relational
information.

Combination layout

Display a bulleted list and a data chart on a slide.

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Backgrounds
A background can include a border, a gradient background, and other related images.
You can apply preset backgrounds from the Background Gallery.

Applying masters to slides
Presentations provides a collection of masters in the Master Gallery.
The masters in the Master Gallery are grouped into categories. You can use a master provided with Presentations in
the Master Gallery.
You can also import a master from another location on your computer.

To use a master in the Master Gallery
1 Click Format  Master gallery.
2 Choose a slide show category from the Category list box.
3 Click a master on the palette.

You can also choose a master from the Master Gallery by clicking the Master gallery

button on the toolbar.

To import a master from another location
1 Click Format  Master gallery.
2 Click Browse

button.

3 Choose the drive and folder where the master is stored.
4 Choose a filename.
5 Click Insert.

Applying backgrounds and layouts to slides
When you add a new slide to a slide show, you can apply preset backgrounds and layouts from the Background
Gallery and the Layout Gallery.
For example, if you want a slideshow with a grayscale or black-and-white look, you can choose one of the printout
masters available in the Master Gallery category list.

To apply a background to a slide
1 Click Format  Background gallery.
2 Click the Appearance tab.
3 In the Backgrounds area, choose a background category from the Category list box.
4 Click a background on the Background palette.

If you want to apply the background to all slides in the slide show, enable the Apply selected background to all
slides in slide show check box.
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Masters

You can add up to 30 different backgrounds to a slide show.
You can also apply a background that is not in the Category list box by clicking Browse and choosing the drive
and folder where the background is stored. For example, you can apply clipart as a background.

To apply a layout to a slide
1 Click Format  Layout gallery.
2 Click the Appearance tab.
3 Click a layout on the Layouts palette.

You can add up to 30 different layouts to a slide show.
You can also apply a layout to a slide by opening the Select layout

picker and clicking a layout.

4 In Windows Explorer or File Explorer, copy the new master file you created and navigate to

• Widescreen

Creating slide show layouts and backgrounds
Creating new slide show layouts and backgrounds is an alternative to applying preset formats. The layout layer of a
slide can consist of titles, subtitles, bulleted lists, data charts, and organization charts.

To create a slide show layout
1 Click Edit  Layout layer.
2 Click Insert  New layout.
3 Type a layout name in the Name box.
4 Click OK.
5 Insert any objects into the layout.

When you insert a text object, such as a text box or a text line, into a slide show layout, you must type
placeholder text in it.

To create a slide show background
1 Click Edit  Background layer.
2 Click Insert  New background.
3 Type a background name in the Name box.
4 Click OK.
5 Insert any objects into the background.

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To create a slide show layout
1 Click Edit  Layout layer.
2 Click Insert  New layout.
3 Type a layout name in the Name box.
4 Click OK.
5 Insert any objects into the layout.

When you insert a text object, such as a text box or a text line, into a slide show layout, you must type
placeholder text in it.

To create a slide show background
1 Click Edit  Background layer.
2 Click Insert  New background.
3 Type a background name in the Name box.
4 Click OK.
5 Insert any objects into the background.

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Masters

Objects
All of the elements that you add to slides — including text, clipart, shapes, charts, and bitmaps — are treated as
objects in Presentations.
In this chapter:
• “Selecting objects” on page 169
• “Copying and pasting objects” on page 169
• “Transforming objects” on page 170
• “Arranging objects” on page 171
• “Creating SpeedLink objects” on page 172
• “Animating objects” on page 15
For additional topics, please see “Working with objects in slide shows and drawings” in the Presentations Help.

Selecting objects
You must select an object before you can arrange, edit, or move it.

To select an object
To select

Do the following

An object

Click an object using the Selection

Multiple objects

Hold down Ctrl, and click the objects using the Selection

tool.

tool.
All objects in a window or slide

Click Edit  Select  All.

Objects automatically when they are created

Click View  Auto select.

Copying and pasting objects
You can copy an object into another slide or drawing.

To copy an object
1 Click an object.
2 Click Edit, and click one of the following:

• Cut — removes the object from the drawing or slide show window
• Copy — leaves the original object in the drawing or slide show window
You can also copy object attributes by clicking the Get attributes

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To paste an object
• Click Edit  Paste.
You can paste only one object at a time.
You can also apply copied attributes by clicking the Apply attributes

button on the toolbar.

Transforming objects
You can resize objects in slides or drawings by sizing and stretching them.
You can also flip, rotate, and skew objects in the drawing window.

To size an object proportionately
1 Click an object.
2 Drag a corner handle until the object is the size you want.

You can also size an object proportionately by holding down Alt while dragging any handle until the object is
the size you want.

To stretch an object
1 Click an object.
2 Drag a side handle until you achieve the effect you want.

To flip an object
1 Click an object.
2 Click Edit  Arrange  Flip, and click one of the following:

• Left/Right — flips the selected object around a vertical axis
• Top/Bottom — flips the selected object around a horizontal axis
You can also flip an object by opening the Flip

picker on the property bar and clicking a direction.

To rotate an object
1 Click an object.
2 Click Edit  Arrange  Rotate.
3 Drag a corner rotation handle.

You can also rotate an object by opening the Rotation options
rotation angle.

picker on the property bar and clicking a

To skew an object
1 Click an object.
2 Click Edit  Arrange  Rotate.
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Objects

3 Drag a side rotation handle.

Arranging objects
You can arrange the layering of objects on slides.
As well, you can combine and group objects. You can also separate the layering of any of the combined or grouped
objects on slides.
You can align a single object relative to the drawing page margins and multiple objects in relation to one another.
As well, you can evenly space three or more objects in relation to each other.

To arrange objects
1 Click an object.
2 Click Edit  Arrange  Order, and click a direction.

You can also arrange the order of objects by opening the Order
a direction.

picker on the property bar and clicking

To combine objects
1 Hold down Ctrl, and click the objects you want to combine.
2 Click Edit  Arrange  Combine.

You cannot combine bitmaps, text, or charts.

To group objects
1 Hold down Shift, and click the objects you want to group.
2 Click Edit  Arrange  Group.

If you group an object that contains a SpeedLink™ or animation, these features will be removed.

To separate objects
1 Click a grouped object.
2 Click Edit  Arrange  Separate objects.

To align an object
1 Click an object.

To align two or more objects at the same time, hold down Shift while clicking.
2 Click Edit  Arrange  Align objects, and click a direction.

You can also align an object by opening the Align

picker on the property bar and clicking a direction.

You can nudge an object by selecting it, holding down Spacebar, and pressing the arrow keys in the direction
you want to nudge it.
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To space objects
1 Hold down Shift, and click three or more objects.
2 Click Edit  Arrange  Space evenly, and click one of the following:

• Left/Right — spaces objects horizontally
• Top/Bottom — spaces objects vertically
You can also space objects evenly by opening the Space

picker on the property bar and clicking a direction.

Creating SpeedLink objects
You can create SpeedLink objects for slide shows, which allows you to do such things as optimize an object to launch
a Web browser and go to a specific Web address or FTP site, open an application, such as WordPerfect or Quattro
Pro, play a sound file, and move to another part of the slide show.

To create a SpeedLink object
1 Click an object.
2 Click Format  Object properties  SpeedLink.
3 Type a name in the SpeedLink name box.

If you want to make the SpeedLink object invisible, enable the Invisible while playing or printing slides check box.
4 In the Link assignment area, enable one of the following options:

• Go to — from a list box, lets you choose a slide that displays when you click the SpeedLink object during a slide
show
• Action — from a list box, lets you choose the action that occurs when you click the SpeedLink object during a
slide show
The cursor displays when you position it where the SpeedLink is located, even if the SpeedLink is invisible.

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Objects

Text basics
In this chapter:
• “Text objects” on page 173
• “Text formatting” on page 174
• “Text arrangement” on page 175
• “Text correction” on page 176
For additional topics, please see “Adding and formatting text in slide shows and drawings” in the Presentations
Help.

Text objects
You can create text objects by inserting text boxes and text lines. Text boxes expand in length and text lines expand in
width to contain text as you type.
You can adjust the position of text in a text box. You can also move individual characters or blocks of text, and you
can delete them.

To insert a text box
1 Click Insert  Text box.

You can also click the Text box

button on the tool palette.

2 Drag to define the text box.

You can also click in the slide show or drawing window.
3 Type text in the text box.

To insert a line of text
1 Click Insert  Text line.
2 Click in the slide show or drawing window.
3 Type text.

To position text in a text box
1 Double-click a text box.
2 Click at the beginning of the text.
3 Click Format  Line, and click one of the following:

• Center — centers text
• Flush right — positions text to the right

To move text
1 Double-click a text object.
2 Select the text.
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3 Drag the selected text to a new position inside the selected text object.

To delete text
1 Double-click a text object.
2 Select the text.
3 Click Edit  Delete.

Text formatting
You can use Corel RealTime Preview to view different font styles, sizes, and colors before you apply them to your text.
You can also format text by setting text attributes.

To preview and apply font properties
1 Double-click a text object.
2 Open the Font selection list box on the property bar, and point to a font.

The text object changes to display the font to which you’re pointing. Choose a font from the Font selection list box
to apply it.
3 Open the Font size list box on the property bar, and point to a font.

The text object changes to display the font size to which you’re pointing. Choose a font from the Font size list box
to apply it.
4 On the tool palette, open any of the following pickers:

• Fill pattern
• Foreground fill color
• Background fill color
Point to a pattern or color. When you pause on a color, the text in the text object displays a preview of the font
color. Click a pattern or color to apply it.

To set font properties
1 Double-click a text object.
2 Select the text.
3 Click Format  Font.
4 Click the Font tab.
5 Choose a font from the Face list.

You can also
Change the appearance of text

In the Appearance area, enable the Bold, Italic, or Underline
check box.

Change the font size

Choose a font size from the Size list box.

Change the font size relative to the current size

Click the Relative size picker, and click a size.

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You can also
Change the font color

Open the Color picker, and click a color.

Restore the text appearance

Right-click the selected text, and click Normal.

You can view a list of available attributes for each font by clicking the plus sign (+) to the left of the font.
You can also change the appearance of text by clicking the Bold
Underline
button on the property bar.

button, the Italic

button, or the

Text arrangement
You can format text and text objects by adjusting the spacing between lines of text. You can also set text alignment
by positioning text to the left, right, or center in relation to the sides of a text box.
You can also indent lines or paragraphs of text. You can remove any indents from text.

To set the line spacing
1 Click a text box.
2 Click Format  Line  Spacing.
3 Type a number in the Spacing box.

To set text alignment
1 Click a text box.
2 Click Format  Justification, and click one of the following:

• Left — aligns text to the left
• Right — aligns text to the right
• Center — aligns text to the center
You can also justify text by opening the Justification

picker on the property bar and clicking an alignment.

To indent text
1 Double-click a text box.
2 Click at the beginning of a line of text.
3 Click Format  Paragraph, and click one of the following:

• Indent — indents the left margin of the paragraph by one tab stop
• Hanging indent — indents all but the first line of the paragraph by one tab stop
• Double indent — indents the paragraph equally from both sides

To remove an indent from text
1 Double-click a text box.
2 Click at the beginning of the line of indented text.

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3 Click Format  Paragraph  Back tab.

Text correction
You can find and replace text by searching for specific words or phrases and replacing them with other words or
phrases.
You can display the text formatting codes that correspond to the line of text where the cursor is located. The codes
appear in the lower-right corner of the application bar.
You can automatically correct spelling, capitalization, or spacing errors as you type.

To find and replace text
1 Double-click a text object.

To find and replace text by using the Slide Outliner, click View  Slide Outliner.
2 Click Edit  Find and replace.
3 Type text in the Find box.
4 Type replacement text in the Replace with box.
5 Choose a direction from the Direction list box.
6 Click one of the following:

• Replace — replaces the selected occurrence of the text
• Replace all — replaces all occurrences of the text

To display text formatting codes
1 Double-click a text object.
2 Click View  Reveal Codes.

To correct words automatically as you type
1 Click Tools  QuickCorrect.
2 Enable the Replace words as you type check box.
3 Click Close.

To correct capitalization and spacing automatically
1 Click Tools  QuickCorrect.
2 Click Options.
3 In the Sentence corrections area, enable any of the following check boxes:

• Capitalize next letter after end of sentence punctuation
• Correct two irregular capitals (make second letter lowercase)
• Change two spaces to one space between words
In the End of sentence corrections area, you can specify how spaces between sentences are handled.
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Titles and subtitles
In Presentations, when slides with layouts are inserted into a slide show, they are automatically created with
placeholders for titles and subtitles.
In this chapter:
• “Formatting titles and subtitles” on page 177
• “Changing the line spacing in titles and subtitles” on page 179
• “Adding boxes to titles and subtitles” on page 179
For additional topics, please see “Working with titles and subtitles in Presentations” in the Presentations Help.

Formatting titles and subtitles
You can format the appearance of a title or subtitle by changing such attributes as the font, the font size, and the
color. You can also change the font fill of a title or subtitle.

To change the font properties of a title or subtitle
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Fonts tab.
4 Choose a font from the Font face list box.
5 Type a value in the Size box.
6 In the Appearance area, enable any of the following check boxes:

• Bold
• Underline
• Italic
7 In the Color area, open the Foreground picker, and click a color.
8 Open the Background picker, and click a color.

The background color is visible only if a font fill style other than the default is selected.
You can also format the appearance of a subtitle by clicking the Subtitle properties
bar.

button on the property

To change the font fill of a title or subtitle
1 Follow steps 1 through 3 in the previous procedure.
2 In the Appearance area, click Font properties.
3 In the Font properties dialog box, click the Fill tab.
4 In the Fill style area, click one of the following:

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• Pattern
• Gradient
5 Open the Foreground picker, and click a color.
6 Open the Background picker, and click a color.
7 Click a fill style on the palette.

To change the font outline of a title or subtitle
1 Follow steps 1 and 2 in the previous procedure.
2 In the Font properties dialog box, click the Outline tab.
3 Open the Color picker, and click a color.
4 Open the Style picker, and click a line style.
5 Open the Width picker, and click a line width.

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Changing the line spacing in titles and subtitles
You can specify the amount of space between the lines of text in a title or subtitle.

To change the line spacing in a title or subtitle
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Spacing tab.
4 Type a value in the Line spacing box.

Adding boxes to titles and subtitles
You can add a box to a title or subtitle and choose its position, shape, and color. You can then apply pattern or
gradient fills to the box to, for example, emphasize certain points in your presentation; you can also apply texture
or picture fills to a box.

To add a box to a title or subtitle
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Box tab.
4 In the Position area, enable one of the following options:

• Above
• Below
• Above and below
• Behind
5 In the Corner style area, enable one of the following options:

• Rectangle
• Rounded rectangle
• Octagon
6 In the Frame style area, choose a frame from the Type list box.
7 Open the Color picker, and click a color.

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To apply a pattern or gradient fill to a title or subtitle box
1 Click a title or subtitle.
2 Click Format, and click one of the following:

• Title properties
• Subtitle properties
3 Click the Box tab.
4 In the Fill style and color area, click Properties.
5 In the Object properties dialog box, click one of the following icons:

• Pattern
• Gradient
6 Open the Foreground picker, and click a color.
7 Open the Background picker, and click a color.
8 Click a pattern or gradient on the palette.

To apply a texture or picture fill to a title or subtitle box
1 Follow steps 1 through 4 in the previous procedure.
2 In the Object properties dialog box, click one of the following icons:

• Texture
• Picture
3 Choose a texture or picture from the Category list box.
4 Click a texture or picture on the palette.

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Bulleted lists
You can create bulleted lists in Presentations to effectively communicate sequential ideas within drawings and slide
shows.

This is an example of a bulleted list.

In this chapter:
• “Creating bulleted lists” on page 181
• “Changing the appearance of text in bulleted lists” on page 182
• “Changing the appearance of bullets in bulleted lists” on page 182
• “Changing the line spacing in bulleted lists” on page 183
• “Animating bulleted lists” on page 183
• “Using styles with bulleted lists” on page 184
For additional topics, please see “Working with bulleted lists” in the Presentations Help.

Creating bulleted lists
Keep the following points in mind when you create any type of bulleted list:
• Express a single idea on each line.
• Avoid using more than six items in a list.
• Use nouns and action verbs to start sentences.
Levels can be created within these bulleted lists.

To create a bulleted list
1 Click Insert  Bulleted list.
2 Click in the slide show or drawing window.
3 Type text on the bulleted line.
4 Press Enter.

If you want to create a new level within the list, press Tab.
5 Click outside the bulleted list to return to the slide show or drawing window.

To create a new level for a bulleted list item
1 Double-click a bulleted list.
2 Click at the beginning of a list item.
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3 Press Tab. The item moves down one level.

To move the item up one level, press Shift + Tab.

Changing the appearance of text in bulleted lists
You can customize the appearance of text and bullets within a bulleted list, including the font size, color, and
attributes of text, and the fill and outline of font. You can also change the alignment of a bulleted list level.

To change the font properties in a bulleted list level
1 Click a bulleted list.
2 Click Format  Bulleted list properties.
3 Click the Fonts tab.

To change the alignment of a bulleted list level
1 Double-click a bulleted list.
2 Click Format  Bulleted list properties.
3 Click the Bullets tab.
4 Choose a list level from the list.
5 Choose a position from the Justification list box.

Changing the appearance of bullets in bulleted lists
You can change the shape of a bullet, or use a different symbol for a bullet. You can also choose to change the bullet
type for all list levels and resize a bullet.

To change the shape of a bullet
1 Click a bulleted list.
2 Click Format  Bulleted list properties.
3 Click the Bullets tab.
4 Choose a list level from the list.
5 Choose a bullet shape from the Bullet shape list box.

To use a different symbol as a bullet
1 Follow steps 1 through 4 in the previous procedure.
2 Choose Other from the Bullet shape list box.
3 In the Symbols dialog box, click Set, and click a symbol set.
4 Click a symbol on the Symbols palette.
5 Click Insert and close.

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To change the bullet type for all list levels
1 Click a bulleted list.
2 Click Format  Bulleted list properties.
3 Click the Bullets tab.
4 Choose a bullet type from the Bullet set (all levels) list box.

To resize a bullet
1 Follow steps 1 through 3 in the previous procedure.
2 Choose a list level from the list.
3 Type a value in the Relative size box.

Relative bullet size is calculated in relation to the current bullet size.

Changing the line spacing in bulleted lists
You can change the amount of line spacing in a bulleted list. Spacing can be adjusted between the text on the same
level, between each main bullet level, and between subordinate bullet levels.

To change the line spacing in a bulleted list
1 Click a bulleted list.
2 Click Format  Bulleted list properties.
3 Click the Spacing tab.

Animating bulleted lists
You can use animation as a special effect to capture your audience’s attention and reinforce the points in your
presentations. For example, you can animate list items so that they move across the screen or animate them in place.

To animate a bulleted list on a bulleted list slide
1 Click Insert  New slide.
2 Click the Bulleted list layout on the Layout palette, and click OK.
3 Create the bulleted list, and click Format  Bulleted list properties.
4 Click the Bullet animation tab.

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Using styles with bulleted lists
Presentations lets you choose various attributes for bulleted lists and save them for future use. For example, you can
choose the color and size of fonts or the properties of a bulleted list and save them to use in new presentations. You
can also apply saved bulleted list styles to other bulleted lists.

To save a bulleted list style
1 Click a bulleted list.
2 Click Format  Bulleted list properties.
3 Modify any attributes.
4 Click Save style.
5 In the Save chart style dialog box, choose the drive and folder where you want to save the style.
6 Type a filename in the Filename box.
7 Click Save.

The file format extension of a bulleted list style file is .chs (chart styles).

To apply a bulleted list style
1 Click a bulleted list.
2 Click Format  Bulleted list properties.
3 Click Load style.
4 In the Retrieve chart style dialog box, choose the drive and folder where the style is stored.
5 Type a filename in the Filename box.
6 Click Open.

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Graphics
In this chapter:
• “Understanding graphics formats” on page 185
• “Inserting graphics” on page 185
• “Creating and saving bitmaps” on page 186
• “Modifying bitmaps” on page 187
• “Applying special effects to bitmaps” on page 188
• “Converting bitmaps and vector objects” on page 188
See also “Working with graphics and pictures” in the Presentations Help.

Understanding graphics formats
The two main types of computer graphics are vector graphics and bitmaps.
Vector graphics
Vector graphics are made of lines and curves, and they are generated from mathematical descriptions that
determine the position, length, and direction in which lines are drawn.
Vector graphics are ideal for logos and illustrations because they are resolution-independent and can be scaled to any
size, or printed and displayed at any resolution, without losing detail and quality. In addition, you can produce sharp
and crisp outlines with vector graphics.
Bitmaps
Bitmaps, also known as raster graphics, are composed of tiny squares called pixels. Each pixel is mapped to a location
in an image and has numerical color values.
Bitmaps are excellent for photographs and digital paintings because they reproduce color gradations well. Bitmaps
are resolution-dependent — that is, they represent a fixed number of pixels. While they look good at their actual size,
they can appear jagged or lose image quality when scaled, or when displayed or printed at a resolution higher than
their original resolution.
For help working with bitmaps, see “Bitmaps” on page 251.

Inserting graphics
Vector graphics, such as CorelDRAW (CDR) files, are ideal for use in slide shows.
You can, however, add bitmaps in formats such as Windows bitmap (BMP) or TIFF to slide shows. For best results:
• Don't compress bitmaps or you'll lose much of the image quality.
• Bitmaps should contain at least 256 colors.
• Bitmaps should have a minimum resolution of 96 dpi for screen, 150 dpi for print.

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To insert a graphic from the Scrapbook
1 Click Insert  Graphics/Pictures  Clipart.
2 Click one of the following tabs:

• Clipart — vector graphics
• Photos — bitmaps
3 Choose a category from the list.
4 Click a graphic on the palette.
5 Click Insert.
6 Click Close.

To insert a graphic from a file
1 Click Insert  Graphics/Pictures  From file.
2 Choose the drive and folder where the file is stored.
3 Choose a file.
4 Click Insert.

Creating and saving bitmaps
You can create new, original bitmaps by using the Bitmap Editor.

To create a bitmap
1 Click Insert  Graphics/Pictures  Bitmap.
2 Drag to define the bitmap frame.
3 Use the bitmap tools in the Bitmap Editor to create a bitmap.
4 Click File  Close Bitmap Editor.

To save a bitmap
1 Click a bitmap.
2 Click File  Save as.
3 Enable the Selected items option.
4 Click OK.
5 In the Save dialog box, choose the drive and folder where you want to save the bitmap.
6 Type a name in the Filename box.
7 Choose a graphic type from the File type list box.

WordPerfect Graphic (WPG) is the default bitmap format.
8 Click Save.
9 In the Export dialog box, choose your desired settings.

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Modifying bitmaps
Modifying bitmaps in Presentations can be done with precision. You can refine small details, make drastic changes,
and intensify effects on the bitmap as a whole.

To select an area of a bitmap
1 Double-click a bitmap.
2 Click Edit  Select area.
3 Drag to select an area of the bitmap.

To size the frame around a bitmap
To

Do the following

Size the frame around a bitmap

Double-click the bitmap, and drag the side or corner
handles to resize the frame.

Size the frame around a rotated or skewed bitmap

Click Tools  Convert to bitmap. Click OK. Double-click the
bitmap, and drag the side or corner handles to resize the
frame.

Increasing the size of the frame around a bitmap does not alter the bitmap itself; however, moving any part
of the bitmap outside of the resized frame will delete that part when you close the Bitmap Editor window and
return to the drawing window.

To zoom in on a bitmap
1 Double-click a bitmap.
2 Click View  Zoom.

A check mark beside Zoom indicates that you have zoomed in on the bitmap.

To erase parts of a bitmap
1 Double-click a bitmap.
2 Click Insert  Eraser.
3 Click Format  Brush.
4 In the Brush attributes dialog box, choose a brush shape from the Brush shape list box.
5 Type a value in the Brush width box.
6 Drag to erase any part of the bitmap.

When you erase parts of a bitmap, they are replaced with the transparent color that you specify.
You can also erase a selected area of a bitmap by clicking Edit  Select area, dragging to select an area of a
bitmap, and clicking Edit  Erase selection.

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To remove a bitmap
1 Double-click a bitmap.
2 Click Edit  Clear.

To resample a bitmap
1 Click a bitmap.
2 Drag the handles to resize the bitmap.
3 Click Tools  Resample bitmap.
4 Click Resample.

Applying special effects to bitmaps
Presentations includes a variety of special effects for bitmaps.

To apply a special effect to a bitmap
1 Double-click a bitmap.
2 Click Edit  Select area.
3 Drag to select an area of the bitmap.
4 Click Tools  Special effects.
5 Enable one of the following options:

• Full image — applies the special effect to the entire bitmap
• Inside area — applies the special effect inside the selected area
• Outside area — applies the special effect outside the selected area
6 Choose a special effect from the Effects list.

Click Apply to preview the effect in the After window.

Converting bitmaps and vector objects
You can convert bitmaps to vector objects — or vector objects to bitmaps.

To convert a bitmap to a vector object
1 Click a bitmap.
2 Click Tools  Trace bitmap.

To convert a vector object to a bitmap
1 Click a vector object.
2 Click Tools  Convert to bitmap.
3 Click Convert.

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Shapes
You can enhance Presentations slides and drawings with seven categories of preset shapes.
In this chapter:
• “Drawing shapes” on page 189
• “Editing shapes” on page 191

Drawing shapes
Line shapes can be everything from a simple line to a polyline. You can draw lines, polylines, and curves. You can also
draw closed curves and Bezier curves.
Other shapes that you can draw include basic shapes, such as rectangles and diamonds; arrow shapes; flowchart
shapes, such as connectors and processes; star shapes; callout shapes; and action shapes, such as volume buttons
and transition buttons.

To draw a line
1 Click Insert  Shape  Line shapes, and click a line shape.
2 Drag to draw the line shape.

You can also draw a precise horizontal, vertical, or diagonal line shape by holding down Shift while dragging.
You can also draw line shapes by clicking the Line shapes

button on the tool palette.

To draw a polyline
1 Click Insert  Shape  Line shapes, and click a polyline shape.
2 Drag to draw the polyline.
3 Double-click to complete the shape.

You can transform an elliptical arc polyline shape into a circle by double-clicking the shape with the Selection
tool and moving an edit point to the inside of the arc.

To draw a curve
1 Click Insert  Shape  Line Shapes  Curve.
2 Click once in the drawing or slide show window.
3 Drag to start the curved line.
4 Click to create the first section of the curve.
5 Drag to continue the curve.
6 Double-click to complete the curve.

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To draw a closed curve
1 Click Insert  Shape  Line shapes  Closed curve.
2 Click once in the drawing or slide show window.
3 Drag to start the curved shape.
4 Click to create the first section of the curve.
5 Continue to drag and click to create the curved shape you want.
6 Double-click to complete the closed curve.

To draw a Bezier curve
1 Click Insert  Shape  Line shapes  Bezier.
2 For each section of the curve, click to start the curved line, and drag to curve the line in another direction.
3 Double-click to finish the curve.

The distance between the control points and the node determines the height or depth of the segment that
you are drawing.
You can draw a cusp in the Bezier curve by dragging from the anchor point, sizing and curving the segment,
then holding down Alt and dragging in the direction that you want the next curve. You can then release Alt
and size and curve the next segment.

To draw a shape
1 Click Insert  Shape, and click a shape in one of the following categories:

• Basic shapes
• Arrow shapes
• Flowchart shapes
• Star shapes
• Callout shapes
• Action shapes
If you want to draw a shape from the center, hold down Alt, and click where you want to create the center of the
shape.
2 Drag diagonally to draw the shape.

For more information about creating action shapes, see “Creating SpeedLink objects” on page 320.
You can also create a shape with equal horizontal and vertical dimensions by holding down Alt + Shift as you
draw the shape.
You can also draw shapes by clicking the Basic shapes
button, the Arrow shapes
button, the Flowchart
shapes
button, the Star shapes
button, the Callout shapes
button, or the Action shapes
button
on the tool palette.

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Editing shapes
You can resize the shapes you add to slides and drawings by using a glyph.
You can also change the form, angle, or direction of a line or polyline by using the edit points.

To size a shape by using a glyph
1 Click a shape.
2 Drag a glyph until the shape is the size you want.

To change the shape of a line or polyline
1 Click a line or polyline.
2 Click Edit  Edit points.
3 Drag the edit points until the shape is the size you want.

Edit points are specific to lines and polylines. If you want to access the edit points of a shape other than a
line or polyline, you must first convert the shape to a polygon.

To convert a shape to a polygon
1 Click a shape.
2 Click Tools  Convert to polygon.

To change the shape of a polygon
1 Click a polygon.
2 Click Edit  Edit points.
3 Drag any of the edit points.

When you edit a polygon, it does not maintain its standard size or proportions. The shape is treated as a series
of lines or polylines instead of a preset shape.

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Sounds
Once you have correctly installed and set up sound hardware on your computer, you can add Wave (WAV), MPEG-1
Audio Layer-3 (MP3), and Windows Media® Audio (WMA) sound files. You can also add Musical Instrument Digital
Interface (MIDI) files to slides. You can add an entire CD track or only sections of a track to slides by choosing specific
starting and stopping points.
If you have a microphone and an internal sound card that supports digital audio or an external sound device that
supports digital audio, you can also record any sound and add it to your slides. For more information about recording
and saving sounds, consult your operating system’s Help file.

To insert a sound or MIDI file into a slide
1 Click Insert  Sound.
2 Click Browse beside one of the following boxes:

• Sound
• MIDI
3 Choose the drive and folder where the sound file is stored.
4 Type a filename in the Filename box.
5 Click Open.

You can only play one MIDI and one sound file at the same time. You cannot play two sound files of the same
type simultaneously.
To get the best results from the MIDI files that are included with Presentations, make sure that your system is
set up correctly for your sound card.

To add an entire CD track to a slide
1 Click Insert  Sound.
2 Click Browse beside the CD box.
3 In the Slide CD — Audio dialog box, type a track description in the Description box.
4 Type the number of the CD track in the Track box.

To add part of a CD track to a slide
1 Follow the previous procedure.
2 Disable the From beginning check box.
3 In the Start location area, type a value in any of the following boxes:

• Minutes
• Seconds
• Frames
4 Disable the To end check box.

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5 In the End location area, type a value in any of the following boxes:

• Minutes
• Seconds
• Frames

To record a sound file
1 Click Format  Slide properties  Sound.
2 Click Record.
3 In the Sound dialog box, click Record.
4 Click Stop when you finish recording.

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Movies and animations
You can add movies to slide shows in a variety of formats, including Moving Pictures Experts Group (.mpeg), Audio
Video Interleaved (.avi), QuickTime® (.mov and .qt), and Animated GIF (.gif).
Certain movie-file types require installed drivers.

To add a movie file to a slide show
1 Click Insert  Movie.

To insert an animated GIF, click Insert  Animated GIF.
2 Choose the drive and folder where the file is stored.

If you want to save the movie within the slide show, enable the Save movie within slide show document check box.
3 Choose a file type from the File type list box.

If you are adding an animated GIF, the file type is chosen for you.
4 Type a filename in the Filename box.
5 Click Insert.

The file size of the slide show increases greatly.

To change a movie file in a slide show
1 Right-click the movie, and click Movie properties.

Alternatively, click the Movie properties

button on the property bar.

2 Click Browse beside the Movie name box.
3 Choose the drive and folder where the file is stored.
4 Choose a file type from the File type list box.
5 Type a filename in the Filename box.
6 Click Insert.

You can also
Apply a movie border to the slide show

Choose a border type from the Movie border list box.

Display the control panel while playing a slide show

Enable the Display control panel when playing show check
box.

Save the movie file within the slide show

Enable the Save movie within slide show document check
box.

Play the movie continuously

Enable the Loop the movie for continuous play check box.

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To play a movie in a slide show
• Select the movie, and click View  Play movie.
Alternatively, click the Play movie

button on the property bar.

You can also
Access play settings

Right-click the movie, and click Movie properties.
You can also click the Movie properties
property bar.

button on the

Hide the movie when it is not playing

Enable the Hide movie while not playing check box.

Set the movie to play only when clicked

Enable the Play movie when clicked check box.

Set the movie to play automatically

Enable the Play movie check box, and type a value in the
Seconds after slide transition box.

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Presenting slide shows
In this chapter:
• “Playing slide shows” on page 197
• “Increasing the speed of slide shows” on page 198
• “Using the slide highlighter” on page 3
You can also present slide shows by working from a print-out or a PDF file. For information, see “Sharing slide
shows” on page 225.

Playing slide shows
There are different ways to play slide shows in Presentations.
You can play a slide show by manually controlling the display of each slide.
A slide show can also be played automatically, with each slide displayed in succession and where you can control
the time delay between the display of each slide.
To check the appearance, transition, sound, and so on of a slide without playing the entire slide show, you can use
QuickPlay™.
You can also play portable slide shows, which play on any computer that uses the Windows operating system,
even if it doesn’t have Presentations installed. For information about creating portable slide shows, see
“Creating and opening slide shows” in the Presentations Help.
You can also smooth out the appearance of text when playing slide shows. See “Enabling text smoothing” in
the Presentations Help.

To play a slide show manually
1 Click View  Play slide show.
2 Choose a slide from the Beginning slide list box.

If you want to play the slide show continuously, enable the Repeat slide show until you press “Esc” check box.
3 Click Play.
4 Click in the slide show window to advance to the next slide or animation.

If you want to return to the previous slide or animation, right-click the slide show window, and click Previous
slide.
You can also play a slide show by clicking the Play slide show

button on the toolbar.

You can also return to the previous slide or animation by pressing Page up.

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To play a slide show automatically
1 Click Format  Slide properties  Display sequence.
2 In the Display next slide area, enable the After a delay of option.
3 Type a value in the Seconds box.
4 Enable the Apply to all slides in slide show check box.

The time delay begins the second the first slide displays on the screen.
Time delays also apply to animated images. For example, if you set a two-second time delay for a slide, the first
animated object automatically displays two seconds after the slide appears. The next animated object follows
two seconds later, and so on. Two seconds after the last animated object displays, the show advances to the
next slide.
You can also apply a different time delay to each slide in a slide show by selecting an individual slide.

To play a slide show by using QuickPlay
1 Click a tab on the bottom of the slide show window.
2 Click the QuickPlay tab on the side of the slide show window.
3 Press Esc to stop playing the slide show.

When QuickPlay reaches the end of the show, it returns to the slide show window.

Increasing the speed of slide shows
You can speed up the display of a slide show by creating a QuickShow.
When you create a QuickShow, each slide in the slide show is saved as a bitmap for quicker display. Slides from a
QuickShow file display on the screen with the delay time you apply. For information about delay times, see “To play
a slide show automatically” on page 198.

To increase the speed of a slide show
1 Click View  Play slide show.
2 Click Create QuickShow.
3 Enable the Use QuickShow file check box.

If you change any part of a slide show, you must re-create the QuickShow file.
QuickShow files use more memory than regular slide show files, creating a larger file.

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Presenting slide shows

Sharing slide shows
In this chapter:
• “Printing slide shows” on page 199
• “Publishing slide shows to PDF” on page 200
For additional topics, please see “Printing” and “Sharing projects” in the Presentations Help.

Printing slide shows
Presentations offers a variety of options for printing your slide shows.

To print a slide show
1 Click File  Print.

You can also click the Print

button on the toolbar.

2 On the the Main page, choose a printer from the Name box.
3 In the Print range area, enable one of the following options:

• Full document — prints the entire file
• Current view — prints only the current page or slide
• Selected objects — prints a specific object in a slide or drawing
• Slides — prints only the specified slides
• Handouts — prints handouts
• Speaker notes — prints speaker notes
• Audience notes — prints audience notes
Type a value in the Number of slides per page box, if available.
4 In the Copies area, type the number of copies you want to print in the Number of copies box.

If you want the copies collated, enable the Collate option.
5 Click Print.

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Publishing slide shows to PDF
Presentations lets you publish your slide shows to PDF.

To publish to PDF
1 Click File  Publish to PDF.
2 Choose the drive and folder where you want to save the file.
3 Type a filename in the File name box.
4 From the PDF style list box, choose a PDF type.
5 Click Settings, and specify any additional PDF settings in the Publish to PDF settings dialog box that appears.

Click OK to apply your settings and return to the Publish to PDF dialog box.
6 Click Save.

If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check box.

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Part Five: Utilities
WordPerfect Office X7 provides a vast array of supplementary tools that can help you accomplish specific tasks quickly
and easily.
Certain utilities described in this section are available only in certain versions of WordPerfect Office X7. To
compare versions, please visit WordPerfect.com.
WordPerfect Lightning
Corel® WordPerfect® Lightning™ allows you to view, create, and capture content in a variety of ways. For details,
see page 203.
Address Book
The Address Book is an information center that lets you store personal and business contact information. For details,
see page 206.
Conversion utility
The conversion utility lets you convert files in various formats to one of five WordPerfect file formats. For details, see
page 209.
File-management tools
WordPerfect Office provides two file-management tools: WordPerfect Office file-management dialog boxes (or
“enhanced file dialogs”), and QuickFinder™. For details, see page 211.
Equation Editor
Equation Editor lets you insert equations in WordPerfect and Presentations. For details, see page 214.
Scrapbook
Scrapbook is a graphics utility that lets you search for and insert clipart, photo, sound, and movie files in WordPerfect,
Quattro Pro, and Presentations. For details, see page 216.
TextArt
TextArt™ lets you transform words into designs. You can use TextArt in WordPerfect, Quattro Pro, and Presentations.
For details, see page 218.
Printing engine
The WordPerfect Office printing engine provides a variety of printing and page-setup options for WordPerfect (see
page 93), Quattro Pro (see page 151), and Presentations (see page 199).
PerfectScript utility
The PerfectScript utility lets you automate tasks by creating PerfectScript macros. For details, see page 241.

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Paradox
Certain versions of WordPerfect Office X7 include Paradox, a powerful and easy-to-use relational database program
that helps you organize, track, and retrieve information. For details, please see the Paradox Help.
Third-party software
Certain versions of WordPerfect Office X7 also include third-party software. For details on any such programs, please
refer to their documentation.
The Utilities page of the Reference Center offers extensive help for the utilities included with all versions of
WordPerfect Office X7. See “To access the Reference Center” on page 9.

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WordPerfect Lightning
WordPerfect Lightning lets you view, capture, and reuse information and images. With WordPerfect Lightning, you
have the tools you need to work with others and to capture and fine-tune your ideas.
You can use WordPerfect Lightning to take notes or to view graphics, photos, or documents saved as Microsoft Word
or WordPerfect files. When it’s time to polish your work, WordPerfect Lightning integrates seamlessly with
WordPerfect and Microsoft Word.
In this chapter:
• “Getting started” on page 203
• “Using the Navigator window” on page 203
• “Using the Notes window” on page 204
• “Using the Viewer window” on page 205

Getting started
When you start WordPerfect Lightning, you’ll find the Navigator window. The Navigator lets you create, store, and
organize your WordPerfect Lightning notes in a familiar tree structure.
The Notes window lets you capture your ideas and reuse information from other sources.
Finally, the Viewer window lets you view Microsoft Word, WordPerfect, and image files.

To start WordPerfect Lightning
• Click Start  All Programs  WordPerfect Office X7  WordPerfect Lightning.
To quit WordPerfect Lightning, click the Close

button.

Using the Navigator window
The Navigator is a folder-based application in which you can organize your notes and documents. It looks very much
like an instant messaging window and provides a familiar tree structure.
From the Navigator window, you can
• create, store, and access WordPerfect Lightning notes
• print and e-mail WordPerfect Lightning notes
• capture images of documents and applications appearing on-screen

To create a note
• Click the New Note

button.

When closed, notes are saved automatically to the active folder in the Navigator. To open a closed note,
double-click it.
To print a note, right-click it, and choose Print.
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To e-mail a note, right-click it, and choose Send to  Mail Recipient.

To capture an image
1 Click the arrow beside the Snapshot

button, and choose an option:

• Take Snapshot to New Note
• Take Snapshot to WordPerfect
• Take Snapshot to Clipboard
2 Drag around the area that you would like to include in the image.

Using the Notes window
The Notes window is a small word-processing tool in which you can capture your ideas by typing or pasting content.
It gives you access to standard word-processing features, such as fonts and font styles, bullets and numbering, text
alignment, tables, and color. The Notes window even lets you insert graphics or pictures in your notes.
From the Notes window, you can
• create, print, and e-mail notes
• format note text for later reuse
• add graphics or pictures to your notes

To create a note
• Click the New Note

button.

To print a note, click the Print

button.

To e-mail a note, click the arrow next to the Send to

button, and choose Send to Mail Recipient.

To format the text in a note
1 Drag across the text to select it.
2 Use the text-formatting controls on the toolbar.

To add an image to a note
1 Click in the note where you want to insert the image.
2 Click the Insert

button, and choose Image.

3 Type the path and filename of the image in the Picture Source box.

If you don’t know the exact path and filename, you can locate the image by clicking Browse.

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WordPerfect Lightning

Using the Viewer window
You can use the Viewer window to open and view WordPerfect and Microsoft Word (DOC, DOCX) documents. You
can send a document to WordPerfect for editing, and you can print documents. You can also save documents to the
Navigator or to your local hard drive.
From the Viewer window, you can
• view WordPerfect and Microsoft Word (DOC, DOCX) files
• copy and reuse text from any document that you are viewing
• easily produce images of anything appearing on-screen
• send documents to the Navigator, to WordPerfect or Microsoft Word, or to e-mail

To view a document
1 Click the Open

button.

2 Choose the folder where the document is stored.
3 Choose the file type from the Files of type list.
4 Choose the file, and click Open.

To copy text from a document
1 Drag across the text to select it.
2 Click the arrow beside the Copy

button, and choose an option:

• Copy to Note
• Copy to WordPerfect
• Copy to Clipboard

To capture an image in a document
• See “To capture an image” on page 204.

To send a document
• Click the arrow beside the Save

button, and choose an option:

• Save to Notebook
• Send to Word Processor
• Send to Main Recipient

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Address Book
The Address Book is an information center that lets you store personal and business contact information.
In this chapter:
• “Getting started” on page 206”
• “Creating address books” on page 206”
• “Opening address books” on page 207
• “Sorting and filtering address book data” on page 208

Getting started
You can start the Address Book from WordPerfect.
The Tree view in the left pane displays all open address books. When you select an address book format in the Tree
view in the left pane, all open address books in the selected format display in the Summary view in the right pane.

To start the Address Book
• In WordPerfect, click Tools  Address Book.
To quit the Address Book, click File  Exit.

Creating address books
You can create multiple address books to store different types of contact information.
Address entries are the records that you create in an address book. You can create an address entry for a person,
organization, or resource. You can also create a group address entry, which can contain individual, organizational,
and resource address entries, as well as other group address entries.

To create an address book
1 Click File  New.
2 From the Address book type list, choose one of the following:

• Address book
• MAPI
3 Type a name for the address book in the Name box.

To create an address entry
1 Click an address book in the Tree view.
2 Click Address  New.
3 From the Select entry type list, choose one of the following:

• Person
• Organization
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Address Book

• Resource
4 Click OK.
5 Type text in any of the boxes.

To edit an address entry, click Address  Edit. To delete an address entry, click Address  Delete.

To create a group address entry
1 Click an address book in the Tree view.
2 Click Address  New.
3 Choose Group from the Select entry type list.
4 Click OK.
5 Click the Group tab.
6 Type a name for the group in the Group box.

If you want to include comments about the group, type text in the Comments box.
7 Click Add/remove members.
8 In the Add/remove members dialog box, choose a name from the Addresses list.
9 Click Add.

To remove a name from the Addresses list, click Delete.

Opening address books
You can open the address books displayed in the Tree view.
When you close an address book, it no longer appears in the Tree view. You can open a closed address book by
browsing to the folder in which it is saved on your computer.

To open an address book displayed in the Tree view
1 Click File  Open.
2 Choose an address book from the Previously opened books list.

To close an address book, click File  Close.

To open an address book not displayed in the Tree view
1 Click File  Open.
2 Click the Address book button.
3 Click the Browse

button.

4 Choose the drive and folder where the address book is stored.
5 Click Select.
6 Choose an address book from the Available address books list.
7 Click OK.
8 In the Previously opened books dialog box, choose an address book from the Available address books list.
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Sorting and filtering address book data
In the Summary view, each address field in an address entry is displayed in a column. You can display, hide, or sort by
any address field column.
Not only can you search for an address entry, but you can filter an address book to display a specific address entry or
range of entries.

To sort by an address field column
1 Click an address book in the Tree view.
2 Click View  Columns.
3 In the Columns dialog box, do the following:

• Enable the check boxes for the columns you want to display.
• Disable the check boxes for the columns you want to hide.
4 Click OK.
5 Click the column title in the Summary view, and then click one of the following arrows:

•

— sorts the column in ascending order

•

— sorts the column in descending order

To search for an address entry
1 Click an address book in the Tree view.
2 Click Edit  Find.
3 Type filter criteria in the Find box.
4 Click Find now.

To filter an address book
1 Click an address book in the Tree view.
2 Type filter criteria in the Search names box.
3 Press Enter.

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Address Book

Conversion utility
The WordPerfect conversion utility lets you convert various types of files — such as files created in older versions of
WordPerfect, or Microsoft Word files — to one of five WordPerfect file formats.
You can start the conversion utility from Windows or from the WordPerfect application window. You can then use the
conversion utility to convert multiple files at a time.
Supported “Convert from” formats
You can convert from a variety of file formats:
• WordPerfect — various older versions, listed below
• Microsoft Word — DOCX (2007, 2013), DOC (97 to 2003), and more
• HTM, RTF, TXT, and more
For a complete list of supported formats, please see the Conversion Utility Help.
Supported “Convert to” formats
You can convert to any of the following WordPerfect formats.
WordPerfect format

Extension

WordPerfect 6 to X7

WPD

WordPerfect 4.2, 5.0, 5.1, 5.2

WordPerfect 2.0, 2.1, 3.0, 3.1, 3.5 Macintosh

WPM

WordPerfect 5.1, 5.2 Far East

WordPerfect Compound File

WPD

To start the conversion utility
• Do one of the following:
• In Windows, click Start  All Programs  WordPerfect Office X7  Utilities  Conversion Utility.
• In WordPerfect, click the Conversion Utility
button on the Compatibility toolbar. If you click the button more
than once, you will open multiple instances of the conversion utility.
To quit the conversion utility, click Close.

To convert files
1 In the conversion utility, click Add.
2 Choose the drive and folder in which the files you want to convert are stored.

If you can’t see the files, choose All files from the File type box.
3 Click Add all. If you want to convert the files in the folders within the folder, enable the Include subfolders check

box.
To convert a single file, click the file, and then click Add.

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4 From the Convert to list box, choose a version of WordPerfect.
5 Click OK.

To convert a single document by opening it directly in WordPerfect, see “Opening documents” on page 28.

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Conversion utility

File-management tools
WordPerfect Office provides two file-management tools:
• file-management dialog boxes, or “enhanced file dialogs”
• QuickFinder — see page 212

Using the enhanced file dialogs
The WordPerfect Office file-management dialog boxes, or “enhanced file dialogs,” let you perform many filemanagement tasks — and even view Web pages! — from directly within WordPerfect, Quattro Pro, and
Presentations.
By default, the enhanced file dialogs are enabled. If you are more comfortable with the default Windows filemanagement dialog boxes, you can use them instead.

To open the enhanced file dialog
• In WordPerfect, Quattro Pro, or Presentations, click File  Open.

To find a file
1 In the enhanced file dialog, choose the drive or folder in which you want to search.
2 Type the filename in the Filename box.
3 Click Find now.

To preview a file
1 In the enhanced file dialog, click the Preview

button on the toolbar.

2 From the Look in list box, choose the file you want to preview.

To add a shortcut to the Favorites folder
1 In the enhanced file dialog, choose the file or folder.
2 Click Favorites  Add, and click one of the following:

• Add favorite folder — adds the entire folder to the Favorites folder
• Add favorite item — adds the selected file to the Favorites folder

To view a Web page or an intranet page
1 In the enhanced file dialog, click the Web mode

button.

2 In the Look in box, type http:// (or, if required, https://) followed by the URL for the Internet or intranet page you

want to open.
3 Press Enter.

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To disable the enhanced file dialogs
1 Do one of the following:

• In WordPerfect, click Tools  Settings  Files. Then, click the Document tab.
• In Quattro Pro, click Tools  Settings. Then, click File options.
• In Presentations, click Tools  Settings  Environment. Then, click the Options tab.
2 Disable the Use enhanced file dialogs check box.

Using QuickFinder
QuickFinder has two components:
• QuickFinder Searcher — finds files within a specified search scope
• QuickFinder Manager — lets you create standard or custom Fast Search files that are required to perform Fast
Searches

To start QuickFinder Searcher
• Click Start  All Programs  WordPerfect Office X7  Utilities  QuickFinder Searcher.

To find a file with QuickFinder Searcher
1 From the Look in list box in QuickFinder Searcher, choose the drive or folder where the file is stored.
2 In the Filename box, type a filename, word, or phrase.

You can use wildcards. An asterisk (*) represents one or more characters; a question mark (?) represents only one
character.
3 Click Find now.

To stop the search at any time, click Stop find.
QuickFinder ignores special characters, such as an exclamation point (!) or an ampersand (&), when searching
for content.
You can further narrow your search by choosing a file type from the File type list box and by typing the date
saved in the Last modified list box.

To start QuickFinder Manager
• Click Start  All Programs  WordPerfect Office X7  Utilities  QuickFinder Manager.

To create a standard Fast Search file
1 In QuickFinder Manager, click the Standard fast search setup tab.
2 Click Create.
3 In the QuickFinder standard fast search dialog box, type the name of a folder in the Folder to search box.
4 Enable one of the following options:

• Automatic update every — lets QuickFinder automatically update the Fast Search file at the specified intervals
• Manual update — lets you manually update the file
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File-management tools

5 Click Options.
6 In the QuickFinder Fast Search options dialog box, click Browse, and specify the search preferences and a secondary

location for the Fast Search information file.
To search using your standard Fast Search file, select the file in QuickFinder Searcher.

To create a custom Fast Search file
1 In QuickFinder Manager, click the Custom Fast Search setup tab.
2 Click Create.
3 In the QuickFinder custom Fast Search dialog box, type a name for the Fast Search file in the Fast Search name box.
4 Enable one of the following options:

• Automatic update every — lets QuickFinder automatically update the Fast Search file at the intervals that you
type in the boxes
• Manual update — lets you manually update the file
5 In the Folder to add box, type the name of a folder you want to search with the specified path.
6 Enable the Include subfolders check box.
7 Click Add, and click Options.
8 In the QuickFinder Fast Search options dialog box, specify the search preferences and a location for the Fast Search

file.
To search using your custom Fast Search file, select the file in QuickFinder Searcher.

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Equation Editor
You can use Equation Editor in WordPerfect and Presentations.
Creating equations
Equation Editor lets you insert preset equations — and build your own equations by inserting preset symbols and
templates.
Symbols are single characters, such as logic symbols and Greek characters. A template consists of a symbol and, in
some cases, writable “slots” for adding variables or other elements. For example, a fraction template provides two
slots: one for the numerator and one for the denominator, separated by a line ( ).
Each equation you insert into a document is treated as one item rather than individual symbols or characters. The
equation is inserted into a document inside a graphics box.
Editing equations
After creating an equation, you can manipulate it as necessary.

To insert a preset equation
1 Click where you want to insert an equation.
2 Click Insert  Equation.
3 Click the Edit equation tab.
4 Click Presets. The Equation presets dialog box appears.
5 Choose an equation from the Choose a preset list.

To insert an equation template
1 Follow steps 1 to 3 in the previous procedure.
2 Choose the template, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

To insert a symbol into an equation
1 Select the equation in the document.
2 Click Edit  (Open) equation object.
3 Click where you want to insert a symbol.
4 Choose a symbol, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

To edit an equation
1 Select the equation in the document.
2 Click Edit  (Open) equation object.
3 Click the Edit equation tab.

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Equation Editor

You can also
Select an element in an equation

Click the beginning (or end) of the equation element, hold
down Shift, and press the right arrow (or left arrow) key.

Move the selected equation element

Hold down Ctrl, and press an arrow key.

Change the color of the selected equation element

Click Color.

Change the style and size of the selected equation element

Use the Style list box and the Size list box.

Delete the selected equation element

Press Delete.

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Scrapbook
Scrapbook is a graphics utility that lets you search for and insert clipart, photo, sound, and movie files in WordPerfect,
Quattro Pro, and Presentations.
Understanding Scrapbook
Scrapbook does not store files but contains thumbnails that point to media files. A thumbnail is a low-resolution
miniature of a graphic or icon that is represented as an item in the Scrapbook utility window. Each item contains
properties, such as keywords, file paths, and location. Scrapbook can list files on a local disk drive, network drive, or
media disc.
You can start Scrapbook from within WordPerfect, Quattro Pro, or Presentations.
Working with Scrapbook items
You can use Scrapbook to insert a clipart file into a document. You can also insert a photo, sound, or movie file.
You can also import files into Scrapbook.
You can search for a Scrapbook item by using criteria such as file type, keyword, or filename.

To start Scrapbook
• Click Insert  Graphics/Pictures  Clipart.
To quit Scrapbook, click Close.

To insert a Scrapbook file into a document
1 Choose a category from the Categories list.
2 Click a tab: Clipart, Photos, Sounds, or Movies.
3 Choose an item from the Scrapbook item window.
4 Click Insert.
5 (Quattro Pro only) Click to place the item at its default size, or click and drag to place the item and size it manually.

To import files into Scrapbook
1 Click Import clips.
2 Click Browse.
3 Choose the drive and folder where the file is stored.
4 In the Insert file dialog box, choose a filename from the list.
5 Click Open.

When you import a file, Scrapbook places a thumbnail of the file in the Scrapbook database. The thumbnail is
represented as an item in the Scrapbook utility window.

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Scrapbook

To search for a Scrapbook item
1 Click Find.
2 Choose a file type from the Scrapbook item type list box.
3 Click Find now.

You can also
Search for a file by using keywords

Type keywords in the Keywords box.

Search for a file by using a full or partial filename

Type text in the Filename containing box.

You can search for Scrapbook items as often as you like, but only the last five results are displayed.
Only the last search is saved when you quit or reopen Scrapbook.

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TextArt
TextArt lets you transform words into designs. You can use multiple visual effects, such as font, color, and rotation
options, to create professional-looking 2D or 3D images. You can use TextArt in WordPerfect, Quattro Pro, and
Presentations.
Creating TextArt images
You can create a TextArt image yourself, or you can insert preset 2D and 3D images into documents.
Editing TextArt images
You can change the appearance of 2D TextArt images by using different shadow styles and colors.
You can also change the appearance of 3D Text Art images.

To create a TextArt image
1 Click Insert  Graphics/Pictures  TextArt.
2 Type text in the Type here box.

To insert a symbol, click Insert Symbol.
3 Choose a text shape from the Shapes list box.

If you want to choose from other shapes, click More, and click a shape.
4 Choose a font from the Font list box.
5 Choose a font style from the Font style list box.

If you want to create a 3D image, enable the 3D mode check box.

To insert a preset 2D TextArt image
1 Click Insert  Graphics/Pictures  TextArt.
2 Type text in the Type here box.

To insert a symbol, click Insert Symbol.
3 Click the 2D options tab.
4 Open the 2D preset

picker, and click a TextArt image.

To insert a preset 3D TextArt image
1 Click Insert  Graphics/Pictures  TextArt.
2 Type text in the Type here box.

To insert a symbol, click Insert Symbol.
3 Click the 3D options tab.
4 Enable the 3D mode check box.
5 Open the 3D preset

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picker, and click a text style.

TextArt

Part Six: Writing Tools
WordPerfect Office X7 includes tools that can help improve the quality of your writing. These writing tools let you
correct errors in spelling and grammar, correct mistakes automatically, and help to refine your writing style.

Setting up the writing tools
If you open a file that is written in a language that is different from the writing tools you have installed, the writing
tools run in the installed language. For example, suppose the English writing tools are installed and you open a
Spanish file: the writing tools run in English.
If you want to use the writing tools in a different language, you may need to install the writing tools for that language
by modifying your installation of the software. See “To modify WordPerfect Office X7” on page 7.
At any time, you can change the language settings for the writing tools. For details, please see “Changing the
language settings” in the Help for WordPerfect, Quattro Pro, or Presentations.

Using the writing tools
WordPerfect Office X7 offers the following writing tools:
• spelling checker — checks for misspelled words, duplicate words, and irregular capitalization. See page 221.
• grammar checker — checks for grammar, spelling, and style errors. See page 223.
• thesaurus — lets you look up synonyms, antonyms, and related words. See page 225.
• dictionary — lets you look up word definitions and spelling. See page 227.
• word lists — contain the words and phrases scanned when you proof your text using the writing tools. See
page 229.
Not all writing tools are available for all languages. For a per-language breakdown of supported writing tools,
please see “Reference: Using writing tools” in the Help for WordPerfect, Quattro Pro, or Presentations.
Additional resources
For more information on the writing tools, please see “Using the writing tools” in the Help for WordPerfect,
Quattro Pro, or Presentations.
For advice on specific types of projects, consult the following features:
• CorelTUTOR — a Help file that offers tutorials and walkthroughs. See “To access the Help” on page 11.
• PerfectExpert — a built-in panel that offers assistance with everyday tasks and detailed projects. See “To access the
PerfectExpert” on page 5.
The Writing Tools page of the Reference Center provides links to even more resources. See “To access the
Reference Center” on page 9.

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Spelling checker
You can use the spelling checker to check the spelling of a file. In WordPerfect and Presentations, you can also check
the spelling of selected text.
You can manually edit text and then resume checking the spelling. You can also manually replace an incorrect word
or phrase.
You can customize how the spelling checker checks spelling in a document. For example, you can choose how the
spelling checker starts and whether it searches for misspelled words, irregular capitalization, duplicate words, and
words with numbers.
The spelling checker is not to be confused with the Spell Utility, a separate program that lets you create and
edit main word lists. See “Customizing main word lists” on page 231.
By customizing a user word list, you can store automatic replacements for words you regularly misspell. For
more information, see “Customizing user word lists” on page 230.

To check the spelling of a file
1 Click Tools  Spell checker.
2 From the Check list box (if available), choose an option.
3 Click Start.

To check the spelling of selected text
1 Select the text you want to check.
2 Click Tools  Spell checker.
3 Click Start.

In Quattro Pro, you cannot check selected text.

To edit spell-checked text manually
1 Click Tools  Spell checker.
2 When Spell checker stops on a word or phrase, click in the document where you want to make changes.
3 Edit the text.

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To replace an incorrectly spelled word or phrase
1 Click Tools  Spell checker.
2 When Spell checker stops, choose a word or phrase from the Replacements list.
3 Click Replace.

You can also
Define automatic replacements

Click Auto replace.

Skip an error once

Click Skip once.

Skip all occurrence of an error

Click Skip all.

If Spell checker does not offer replacement words, click Skip or edit text manually in the Replace with box.

To set options for the spelling checker
1 Click Tools  Spell checker.
2 Click Options.

Any options you change will be effective the next time you open the spelling checker.

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Spelling checker

Grammar checker
In WordPerfect and Presentations, you can use the grammar checker (“Grammatik”) to check the grammar of a file
— or of selected text.
You can manually edit text and then resume checking the spelling. You can also manually replace an incorrect word
or phrase.
You can check a document for a specific type of writing by using a checking style — a preset writing style rule. For
example, you can choose an advertising checking style to check advertising copy or marketing materials.
Grammatik also lets you analyze documents.
You can customize how Grammatik checks grammar in a document.
You cannot use the grammar checker in Quattro Pro.

To check the grammar of a file
1 Click Tools  Grammatik.
2 From the Check list box, choose an option.
3 Click Start.

To check the grammar of selected text
1 Select the text you want to check.
2 Click Tools  Grammatik.
3 Click Start.

To edit grammar-checked text manually
1 Click Tools  Grammatik.
2 When Grammatik stops on a word or phrase, click in the document where you want to make changes.
3 Edit the text.

To replace a grammatically incorrect word or phrase
1 Click Tools  Grammatik.
2 When Grammatik stops, choose a word or phrase from the Replacements list.
3 Click Replace.

You can also
Define automatic replacements

Click Auto replace.

Skip an error once

Click Skip once.

Skip all occurrence of an error

Click Skip all.

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To select a checking style
1 Click Tools  Grammatik.
2 Click Options  Checking styles.
3 In the Checking styles dialog box, choose a checking style.
4 Click Select.

To analyze a document
1 Click Tools  Grammatik.
2 Click Options  Analysis, and choose a command:

• Parse tree — for a parse tree of the current sentence
• Parts of speech — for the parts of speech in the current sentence
• Basic counts — for a basic counts report on writing style
• Flagged — for a flagged errors report on writing style
• Readability — for a readability report on the document

To set options for the grammar checker
1 Click Tools  Grammatik.
2 Click Options.

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Grammar checker

Thesaurus
You can use the thesaurus to refine your writing style.
You can replace a word with the thesaurus. When you look up a word, the thesaurus provides a short definition and
a list of the lookup options selected.
The thesaurus automatically replaces a word with a suggested word, but you can also use the thesaurus to insert
words.
You can customize the thesaurus to look up words or close automatically. The thesaurus can also be customized to
suggest spelling suggestions for misspelled words and display multiple alternative word lists.
The thesaurus lets you customize lookup options for synonyms, antonyms, related words, related information, and
cross-references. You can also look up hypernyms, hyponyms, and phrases.

To replace a word
1 Select a word.
2 Click Tools  Thesaurus.
3 Click Look up.
4 In the list of categories, double-click a definition and click a word.
5 Click Replace.

You can also
Look up words suggested by the thesaurus

View definitions in the pane to the right of the suggested
words.

Look up any word

Type a word in the list box at the top of the Thesaurus page.
Click Look up.

To insert a word
1 Click Tools  Thesaurus.
2 Type a word in the list box at the top of the Thesaurus page.
3 Click Look up.
4 In the document, click where you want to insert the word.
5 In the list of definitions, double-click a definition and click a word.
6 Click Insert.

To customize thesaurus options
1 Click Tools  Thesaurus.
2 Click Options, and click one of the following:

• Auto look up
• Auto close
• Spelling assist
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To customize lookup options
1 Click Tools  Thesaurus.
2 Click Options, and click one of the following:

• Synonym
• Antonym
• Related words
• Is a type of
• Has types
• Is a part of
• Has parts
• Example

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Thesaurus

Dictionary
You can use the dictionary to check word definitions and spelling. You can either look up the definition of a word or
search for all occurrences of that word in the dictionary's definitions.
The dictionary lets you customize the display, lookup, and language options to conform to your working style.
You also have the option of purchasing the upgrade from the Oxford English Pocket Dictionary to the Oxford English
Concise Dictionary.

To look up a word
1 Click Tools  Dictionary.

If the Auto lookup feature is enabled, the dictionary will look up the selected word from the document.
2 Type a word in the box to the left of Go.

To search for a word
1 Click Tools  Dictionary.
2 Choose Search from the mode list box.
3 Type a word in the box to the left of Go.
4 Click Go.

To set dictionary display options
1 Click Tools  Dictionary.
2 Click Options  Display.
3 In the Dictionary display options dialog box, choose a definition property from the list.
4 Choose a color from the list.

To set lookup options
1 Click Tools  Dictionary.
2 Choose Look up from the mode list box.
3 Click Options, and click one of the following:

• Alphabetical — lists the closest lookup matches
• Incremental — lists only the matches containing the entire word being looked up

To set language options
1 Click Tools  Dictionary.
2 Choose Look up from the mode list box.
3 Click Options, and click one of the following:

• English (US)
• English (UK)
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To upgrade to the Oxford English Concise Dictionary
1 Click Tools  Dictionary.
2 Choose Look up from the mode list box.
3 Click Options  Upgrade.

Follow the instructions in the Product activation dialog box.
The Oxford English Concise Dictionary and Oxford English Pocket Dictionary are the only dictionaries available
for use with WordPerfect Office.

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Dictionary

Word lists
A word list is a list of words or phrases scanned when you proof text by using the writing tools. Writing tools scan
two types of word lists: user word lists and main word lists.
Each language comes with a default user word list. You can customize user word lists by adding, deleting, or replacing
words.
Main word lists are lists of specialized words used by the spell checker for a particular language, field or company.
In this chapter:
• “Choosing word lists” on page 229
• “Customizing user word lists” on page 230
• “Customizing main word lists” on page 231

Choosing word lists
You can choose both user word lists and main word lists to help proof a text.
You can have ten lists of each type active when you use the writing tools. The active user word lists are scanned first;
if the word or phrase is not found there, the active main word lists are scanned.
For example, if you want the spelling checker to scan both the US English and the Canadian English main word lists,
choose both lists. If you work in the medical profession, you can select a third-party medical word list that runs with
WordPerfect writing tools.

To add a user word list
1 Click Tools  Spell checker.
2 Click Options  User word lists.
3 Click in the User word lists list where you want to position the new user word list.
4 Click Add list.

The filename extension for a user word list is .uwl.
When you check a document, the user word lists are scanned in the order they display in the User word lists list.
You can also
Disable a user word list

Disable the check box that corresponds to the user word
list.

Remove a user word list

Choose the user word list, and click Remove list.

To add a main word list
1 Click Tools  Spell checker.
2 Click Options  Main word lists.
3 Click in the Main word lists list where you want to position the new user word list.
4 Click Add list.
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The filename extension for a main word list is .lex or .mor.
When you check a document, the main word lists are scanned in the order they display in the Main word lists
list.
You can also
Disable a main word list

Disable the check box that corresponds to the main word
list.

Remove a main word list

Choose the main word list, and click Remove list.

Customizing user word lists
You can add a word to a user word list so that the word is not flagged as an error.
Here are examples of how you can use the Adding Words to a User Word List feature:
• If you often type incorrectly, you can define the correctly spelled word as a replacement. For example, you can
specify “the” as a replacement for “hte.”
• You can replace abbreviations or acronyms with words or phrases. For example, you can define Chief Executive
Officer as the replacement for the acronym CEO.
• You can define multiple alternatives for a word. For example, you can define “United States of America,” “United
States,” and “U.S.A.” as replacements for the word “usa.” During a spell checking or proofreading session, you
can choose which alternative phrase you want to use to replace “usa.”

To add a word to a user word list
1 Click Tools  Spell checker.
2 Click Options  User word lists.
3 In the User word lists dialog box, choose a user word list.
4 Type a word in the Word/Phrase box.

If you want to add a replacement word, type it in the Replace with box.
5 Click Add entry.
6 Click Close.

Click Add from the Spell checker page to add the word to the current user word list.
You can also add short phrases to a user word list.

To edit a word or phrase in a user word list
1 Click Tools  Spell checker.
2 Click Options  User word lists.
3 Choose the User word list that contains the word or phrase you want to edit.
4 Choose the word or phrase you want to edit.
5 Edit the word or phrase in the Replace with box.
6 Click Replace entry.
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Word lists

If the word list you want to edit does not appear in the Word Lists box, click Add list to open the list.

To delete a word or phrase from a user word list
1 Click Tools  Spell checker.
2 Click Options  User word lists.
3 Choose the word list you want to edit.
4 Choose the word or phrase you want to delete.
5 Click Delete entry.

Customizing main word lists
The Spell Utility is a separate program that lets you create and edit main word lists for your business or field (such as
medicine or law). You can also use the utility to merge main word lists together and to convert main word lists from
previous formats.

To open the Spell Utility
• Click Start  All Programs  WordPerfect Office X7  Utilities  Spell Utility.

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Part Seven: Macros
You can use macros to perform repetitive or complex tasks automatically. A macro performs a series of instructions.
For example, you can create a macro that retrieves a file, gives it a new name, and saves it to another format. You can
then play the macro to repeat the action.
WordPerfect Office X7 offers tools, features, and resources for those who want to use macros to automate tasks. You
can create macros in multiple ways:
• by using built-in macro features
• by using the PerfectScript utility
• by using Microsoft® Visual Basic® for Applications (VBA) 6.3
For developers who want to create more advanced automations and customizations, WordPerfect Office X7 also
offers a software development kit (SDK).
Built-in macro features
You can create macros from directly within WordPerfect, Quattro Pro, or Presentations. For a brief introduction, see
the following chapters:
• “WordPerfect macro features” on page 235
• “Quattro Pro macro features” on page 237
• “Presentations macro features” on page 239
For more complete information, please see the main Help file for WordPerfect, Quattro Pro, or Presentations.
Visit the Macros page of the Reference Center (see page 9) for easy access to the macro-related Help topics in
these files.
PerfectScript utility
You can also create macros from within the PerfectScript utility, which is included with the WordPerfect Office utilities.
For a brief introduction, see “PerfectScript utility” on page 241.
For more complete information, please see the Macro Help file or the Corel WordPerfect Office X7 Macro
Guide. Visit the Macros page of the Reference Center (see page 9) for easy access to these resources.
VBA 6.3 support
If Microsoft Visual Basic for Applications (VBA) 6.3 is installed on your computer, you can use it with
WordPerfect Office. VBA is an object-oriented programming language that lets you create VBA macros to automate
tasks.
VBA 6.3 is not included with WordPerfect Office X7.
For information on creating macros by using VBA, please see the Macro Help file or the Corel WordPerfect Office X7
Macro Guide.
Visit the Macros page of the Reference Center (see page 9) for easy access to these resources.

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WordPerfect Office SDK
The WordPerfect Office Software Development Kit (SDK) is a set of tools and resources that let you customize
WordPerfect Office applications for commercial or business use.
The SDK is included only in certain versions of WordPerfect Office X7. To compare versions, please visit
WordPerfect.com.

234

Part Seven: Macros

WordPerfect macro features
WordPerfect supports several kinds of macros:
• “QuickMacros” on page 235
• “WordPerfect macros” on page 235.
• template macros — see page 236
• PerfectScript macros — see page 236
• Visual Basic for Applications (VBA) macros — see page 236

QuickMacros
QuickMacros are temporary macros you can record without saving.

To record a QuickMacro
1 Click Tools  Template macro  Record.
2 Click Record without entering a macro name in the Name box.
3 Perform the task you are recording.

NOTE: WordPerfect records both the keyboard and mouse actions you make. However, you must use the keyboard
instead of the mouse to position the cursor in the document window.
4 Click Tools  Template macro  Record to stop recording the macro.

To play a QuickMacro
1 Click Tools  Template macro  Play.
2 Click Play without entering a macro name in the Name box.

WordPerfect macros
WordPerfect macros are stored either in the document they apply to or in a macro library file. Use a WordPerfect
macro when your task is contained within WordPerfect.
One way to create a WordPerfect macro is to record a task in WordPerfect; see “Recording, saving, and storing
macros” in the WordPerfect Help. To include programming commands, or non-recordable actions, you must edit
the macro after you record it; see “Editing and deleting macros” in the WordPerfect Help.
Workflow macros
WordPerfect comes with many workflow macros:
• NEW for X7: print all open documents, count all instances of a word or phrase in a document, save documents to
multiple formats, and more
See “Using macros included with WordPerfect“ in the WordPerfect Help.

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235

Template macros
Template macros are macros attached to a template and are saved as part of that template file. They can be played
only from that template and are not listed with standard macros. See “Using template macros” in the WordPerfect
Help.

PerfectScript macros
PerfectScript macros are stored with a .wcm filename extension. These macros are useful if you want to interact with
Quattro Pro and Presentations. See “Writing and editing macros by using PerfectScript“ in the WordPerfect Help.

VBA macros
Visual Basic for Applications (VBA) macros are saved in specific projects that use a robust version of the Visual Basic
programming language. If VBA 6.3 is installed on your computer, you can access the VBA Editor from WordPerfect
(Tools  Visual Basic  Visual Basic Editor). See “Integrating with Visual Basic for Applications” in the WordPerfect Help.

236

WordPerfect macro features

Quattro Pro macro features
There are three types of macros:
• Quattro Pro (native) macros
• PerfectScript macros — see page 238
• Visual Basic for Applications (VBA) macros — see page 238
It is important to understand all three types of macros before choosing a macro that best suits your needs. Some
aspects that you can look at are the differences between the macros and the syntax of a macro.

Quattro Pro (native) macros
Quattro Pro native macros are stored in notebook cells. Use this type of macro when a task is performed within
Quattro Pro.
The simplest way to create a macro is to record the keystrokes in Quattro Pro. You can play a Quattro Pro macro from
the menu or by using the macro buttons on a customized toolbar.

To record a Quattro Pro macro
1 Click Tools  Macro  Record.
2 Enable the Quattro Pro macro option.

If you want to save the macro in an existing macro library, on the status bar, click the notebook name that contains
the macro library.
3 Select the cells in which to store the macro.
4 Click OK.
5 Perform the actions in the macro.
6 Click Tools  Macro  Record.

For more information, see “Recording and editing Quattro Pro macros” in the Quattro Pro Help.

To play a Quattro Pro macro
1 Click Tools  Macro  Play.
2 Enable the Quattro Pro macro option.
3 Type the location of the macro in the Location box.

You can also play a Quattro Pro macro by pressing Alt + F2.
If the macro is in another notebook, use full linking syntax to specify the macro location (for example,
[LIBRARY]A:C26).

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PerfectScript macros
PerfectScript macros are stored in a .wcm file. This type of macro is useful when you want to automate tasks with
several notebooks or interact with other WordPerfect Office applications, such as WordPerfect. For example, you can
update Quattro Pro data in a WordPerfect report.
You can record PerfectScript macros. You can also type a macro in WordPerfect and play it in Quattro Pro. See
“Recording and editing PerfectScript macros” in the Quattro Pro Help.

VBA macros
Visual Basic for Applications (VBA) lets you develop scripts that are saved within specific projects using a robust version
of the Visual Basic programming language. If VBA 6.3 is installed on your computer, you can access the VBA Editor
from within Quattro Pro (Tools  Visual Basic  Visual Basic Editor).
For more information, see “Integrating Visual Basic for Applications with WordPerfect Office” in the Quattro Pro Help.

238

Quattro Pro macro features

Presentations macro features
There are two types of macros that can be used in Presentations: PerfectScript macros and Visual Basic for Applications
(VBA) macros.
PerfectScript macros
A PerfectScript macro is stored with a .wcm file extension. This macro type is useful if you want to interact with other
WordPerfect Office applications, such as Quattro Pro or WordPerfect.
For more information, see “Working with PerfectScript macros” in the Presentations Help.
VBA macros
Microsoft Visual Basic for Applications (VBA) lets you develop scripts that are saved in specific projects that use VBA
programming language. If VBA 6.3 is installed on your computer, you can access the VBA editor from within
Presentations (Tools  Visual Basic  Visual Basic Editor).
For more information, see “Working with VBA macros” in the Presentations Help.

Recording and playing macros
One way to create a macro is to record and save a task in Presentations. When you record a macro, you convert actions
into macro commands, which are stored and can be played back. You can then play a macro to repeat a sequence of
steps for a task that you have recorded or written.
While recording or playing a macro, you can pause, resume, or stop it.

To record a macro
1 Click Tools  Macro  Record.
2 Choose the drive and folder where you want to save the macro.
3 Type a filename in the Filename box.
4 Click Save.
5 Perform the actions you want to record.
6 Click Tools  Macro  Stop.

To play a macro
1 Click Tools  Macro  Play.
2 Choose the drive and folder where the macro is stored.
3 Choose a filename.
4 Click Open.

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To pause, resume, or stop recording or playing a macro
To

Do the following

Pause or resume a macro

Click Tools  Macro  Pause.

Stop a macro

Click Tools  Macro  Stop.

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Presentations macro features

PerfectScript utility
You can use the PerfectScript utility to centralize your work on PerfectScript macros in ways such as the following:
• setting the default macro folder
• setting the PerfectScript macro editor
• finding and inserting macro commands
• testing for macro errors by debugging them

To start the PerfectScript utility
• On the Windows taskbar, click Start  All Programs  WordPerfect Office X7  Utilities  PerfectScript.

To set the default macro folder
1 Click Tools  Settings.
2 Click the General tab.
3 In the Macro box, click the Browse

button.

4 Choose the drive and folder where you want to store the macro.
5 Click Select.

To set the PerfectScript editor
1 In PerfectScript, click Tools  Settings.
2 Click the Edit tab.
3 In the Editor path/filename box, click the Browse

button.

4 Choose the drive and folder where the editor is stored.

The PerfectScript editor is stored in the following location, where “X” is the installation drive for
WordPerfect Office X7:
X:\Program Files\Corel\WordPerfect Office X7\Programs\PS170.exe
5 Click Open.

To find and insert macro commands
1 Click Help  Macro Command Browser.

The PerfectScript commands dialog box appears.
2 Choose a product from the Command type list box.
3 Choose items from any of the following lists:

• Commands
• Parameters
• Enumeration
4 In the Command edit box, type any additional parameters you need.
5 Click Insert.
6 Click Close.
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To debug a macro step-by-step
1 Click File  Debug  Play.
2 Choose a macro.
3 Type a filename and path in the Listing filename box.
4 Click OK.
5 Click Debug  Step into.

You may need to repeat this procedure more than once, until the macro is debugged.
To view the meaning of commands from the PerfectScript Debugger, point to a command line.

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PerfectScript utility

Part Eight: Web Resources
If you have an active Internet connection, you can get the most out of WordPerfect Office through its Web-based
resources.
In this chapter:
• “Using Web-based resources” on page 243
• “Searching Web-based resources” on page 244

Using Web-based resources
Web-based resources for WordPerfect Office include the following:
• product-information websites
• social media — see page 243

WordPerfect Office websites
For product information straight from the experts at Corel, please visit WordPerfect.com and Corel.com.
About WordPerfect.com
The official home page of WordPerfect Office, WordPerfect.com offers news, tutorials, tips & tricks, and more.
Related pages:
• WordPerfect.com/tutorials — help with new features, projects, and advanced techniques
About Corel.com
The official home page of Corel Corporation, Corel.com provides a wealth of valuable information about Corel
products such as WordPerfect Office.
Related pages:
• Corel.com/knowledgebase — repository of articles written by the Corel Support Services team in response to
questions by user
• Corel.com/training — information on training resources: videos, books, courseware, and more
• Corel.com/support — overview of technical-support resources

WordPerfect Office social media
For interaction with other users — and the team at Corel — you can take advantage of the following Web resources:
• the official community site for WordPerfect Office
• the social-media accounts maintained by Corel
Social media may include content in the form of a personal web log (“Blog”), forum posting or social-media
commentary. Such results represent the views of the participants and do not necessarily reflect the views of
Corel Corporation, or its affiliates and their respective officers, directors, employees and agents.

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243

Official community site: OfficeCommunity.com
The official community site for WordPerfect Office is hosted by Corel at OfficeCommunity.com. This site provides
interaction with other users through sharing experiences, asking questions, and receiving help and suggestions.
Related pages:
• OfficeCommunity.com/forums — discussions
• OfficeCommunity.com/blogs — editorials
• OfficeCommunity.com/media — PDF documentation, and more
Corel social-media accounts
Corel maintains a number of social-media accounts, including product-specific accounts such as for
WordPerfect Office. For an up-to-date list of these accounts, please visit Corel.com/socialmedia.
Related pages:
• Corel.com/blog — editorials by Corel executives, employees, and customers

Searching Web-based resources
To search for specific information across multiple websites and social-media accounts for WordPerfect Office, you can
use the Reference Center that installs with WordPerfect Office X7.
Search results may include content in the form of a personal web log (“Blog”), forum posting or social-media
commentary. Such results represent the views of the participants and do not necessarily reflect the views of
Corel Corporation, or its affiliates and their respective officers, directors, employees and agents.

To search multiple Web resources
1 Access the Reference Center by doing one of the following:

• On the Windows taskbar, click Start  Programs  WordPerfect Office X7  Reference Center.
• In WordPerfect, Quattro Pro, or Presentations, click Help  Reference Center.
2 Click the Web Resources tab.
3 Type a word or phrase in the search box.
4 Click Search.

Results appear in a new window, which you can use to perform additional searches.
You can also perform a Web search (or a search of the installed Help) from the following Reference Center
pages:
• Key Resources
• WordPerfect
• Quattro Pro
• Presentations
For more information on the Reference Center, see page 9.

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Searching Web-based resources

Index

Numerics
2D TextArt
presets 218
3D spreadsheets
block of cells, selecting 122
3D TextArt
presets 218

A
action shapes
drawing 190
actions
redoing 58, 132
repeating 58
undoing 58, 132
additional objects template
choosing 32
Address Book
getting started 206
quitting 206
starting 206
using 206
address books
closing 207
creating 206
entries, creating 206
entries, deleting 207
entries, editing 207
entries, filtering 208
entries, grouping 207
entries, searching 208
entries, sorting 208
opening 207
aligning
bulleted list levels 182
cell data 139
objects 171
Index

spreadsheet labels 125
text 46, 175
Analysis Expert
understanding 112
animating
bulleted lists 183
animations
using, in slide shows 195
appending
Clipboard contents 57
application bar
QuickCell feature 111
understanding 16
working with 111
arranging
graphics 54
notebook windows 114
objects 171
text 45
arrow shapes
drawing 190
audience notes
printing 199
audio files
using, in slide shows 193
AVI files
using, in slide shows 195
axes, chart
setting up 148

B
Background Gallery
understanding 166
using 166

245

backgrounds, slide
Background Gallery 166
creating 167, 168
custom 167, 168
preset 166
understanding 166
backing up
documents 90
balanced newspaper columns
using 74
basic shapes
drawing 190
Bezier curves
drawing 190
bitmap frames
sizing 187
bitmaps
converting from vector objects 188
converting to vector objects 188
creating 186
editing 187
erasing parts 187
exporting 186
frames, sizing 187
modifying 187
removing 188
resampling 188
saving 186
selecting areas 187
special effects 188
understanding 185
zooming 187
blank lines
adding drop caps to 42
blocks of text
selecting 37
bolding text 40, 136, 174

title, adding 179
browsing documents
insertion points 24
navigation controls 24
Budget Expert
understanding 112
built-in Help resources 12
bulleted list styles
applying 184
saving 184
bulleted lists
aligning levels 182
animating 183
applying to text 49
bullet appearance 182
converting to numbered lists 52
creating 49, 181
creating, from numbered lists 52
creating, with QuickBullets 49
font properties 182
justification of levels 182
levels, changing 51, 182
levels, creating 181
line spacing, custom 183
nesting 52
ordering items 51
preset slide layouts 165
QuickBullets, using 49
styles 184
text appearance 182
using 49, 181
bullets
appearance 182
resizing 183
shape 182
symbol choice 182
type 183
buttons, toolbar
Help for 12

borders
form controls 99
boxes
subtitle, adding 179
246

Index

C
Calc-As-You-Go
using 130
calculating data
in multiple rows/columns 129
in single row/column 128
in specified cells 129
with presets 130
callout shapes
drawing 190
capitalization
after periods, correcting 44
Caps Lock, correcting 44
changing 43
correcting 43
correcting automatically 176
initial caps, correcting 44
small caps, applying 40
Caps Lock capitalization
correcting 44
capturing images
from Navigator 204
in Viewer window 205
cascading
document windows 20
notebook windows 114

deleting 124
editing contents 131
editing contents and formatting 131
hard returns 141
inserting 123
joining 141
moving, by cutting 134
moving, by dragging 134
numeric format 137
overwriting data 131
predesigned formatting 135
replacing contents 131
selecting 3D block 122
selecting columns 122
selecting nonadjacent 122
selecting rows 122
selecting, from dialog box 122
simple math 128
spreadsheet functions 146
text appearance 135
text wrap 141
totalling, with QuickSum 130
centering
text 46
text, across cells 139
chapters
selecting 37

case, text
changing 43
searching by 62

characters
attaching form controls to 100
inserting 43
QuickStyles, creating 66
selecting 37

CD tracks
adding to slides, in entirety 193
adding to slides, in part 193

chart data
editing 150
plotting 147

cell blocks
3D, selecting 122

Chart Expert
using 148

cells
aligning data 139
centering text across 139
copying and pasting 133
copying formatting 135
copying, to specified location 134
decimal places 137

chart series
adding 150
data range, changing 150
removing 150

Index

charts
axis setup 148

247

creating 147
creating, with Chart Expert 148
creating, with QuickChart 148
HTML publication 152
linked data 149
subtitles 149
titles 149
types, list of 147
checking grammar
document analysis 224
entire file 223
error replacement 223
manual editing 223
options 224
selected text 223
writing styles 224
checking spelling
entire file 221
error replacement 222
manual editing 221
options 222
selected text 221
checking styles 224
circles
converting from polylines 189
clearing
cell contents 131
cell formatting 131
cell values 132
clipart
inserting 53
inserting from Scrapbook 216
Clipboard
appending to contents 57
copying graphics to 57
copying text to 57
cutting graphics to 57
cutting text to 57
pasting graphics from 57
pasting graphics from, in specified format 57
pasting text from 57
pasting text from, in specified format 57

248

closed curves
drawing 190
closing
slide shows 160
codes, formatting
display options 22
displaying 22, 176
finding and replacing 63
hiding 22
working with 22
color models
creating colors with 55
colors
creating, with color models 55
fonts 39
highlighting 42
working with 55
columns
creating 75
deleting 75
discontinuing 75
guidelines, displaying 21
navigating 76
tabular, selecting 37
types of 74
working with 74
columns, spreadsheet
copying 133
data calculation, with Quick Math 128
deleting 124
displaying 116
hiding 116
inserting 124
joining 141
moving 133
repeating titles 123
selecting 122
sizing 142
totaling 128
totaling, with QuickSum 130
width, specifying 142

Index

combination slide layouts 165

objects 169
spreadsheets 121
text 57
text formats 41

combining
objects 171
comments, document
adding 59
deleting 60
editing 59
managing 59

Corel RealTime Preview
changing font properties 174
previewing font changes 40

composing formulas 144

correcting
capitalization 43, 176
capitalization after periods 44
Caps Lock capitalization 44
double spaces, between sentences 44
double spaces, between words 44
initial caps 44
sentence spacing 44
text 176
word spacing 44
words automatically 176

compound file format 89

Currency numeric format 137

Consolidate Expert
understanding 112

curves
Bezier, drawing 190
closed, drawing 190
drawing 189

compatibility features
Compatibility toolbar 25, 117
Microsoft Excel 117
Microsoft PowerPoint 157
Microsoft Word 25
PDF settings 96
components, installation 7

content manual
installing 7
understanding 9

Custom numeric format 137

context-sensitive Help
accessing 12
understanding 12

custom page sizes
deleting 72
modifying 71

conversion utility
quitting 209
starting 209
using 209

customizing
page sizes 71
Reveal Codes display 22
toolbars 110
Undo levels 58

converting
bitmaps 188
vector graphics 188
converting files 209
copyfit, automatic 73
copying
cells 133
cells, formatting of 135
cells, to specified location 134
graphics 57
Index

cutting
graphics 57
text 57

D
data
aligning 139
calculating 128
calculating, with presets 130
249

charting 147
finding and replacing 132
linking, to charts 149
overwriting 131
plotting 147
zooming 115
data charts
preset slide layouts 165
data files
creating from address books 92
creating from CSV files 92
date formats
applying 138
Date numeric format 138
dates
spreadsheet insertion, by current date 127
spreadsheet insertion, by typing 127
debugging macros 242

dictionary
display options 227
languages 227
looking up words 227
lookup options 227
upgrading 228
using 227
word searches 227
discontinuing
columns 75
headers or footers 82
display options
document 20
endnotes 85
footnotes 85
page 20
Reveal Codes 22
Distraction-Free view
choosing 19

decimal-place settings 137

dividing
pages 72

default font
documents 40

document comments
managing 59

default template
changing 31
creating documents from 28
current document style 31
settings 31
settings, cascading 32
understanding 28
working with 31

document views
switching 19

demoting list items 51
deselecting
text 37
diagonal lines
drawing 189
dialog box controls
Help for 12
dialog boxes
Help for 12

250

document windows
cascading 20
entering text 35
maximizing 20
minimizing 20
tiling 20
documentation
conventions of 10
using 9
Web-based resources 243
documents
analyzing 224
backing up 90
capturing images in 205
columns, working with 74
components of 27
copying text, in Lightning 205
Index

creating 28
creating, from project templates 33
display settings 20
editing, basics of 57
merging 91
metadata removal 89
navigating 24
opening 28
page display 20
PDF publication 95
printing 93
printing, sections of 93
reverting 90
saving 87
saving iteratively 89
selecting 37
sending, with WordPerfect Lightning 205
text insertion 35
Undo and Redo items, saving 58
viewing 19
viewing, in Lightning 205
zooming 20
double indents
applying 45
double spaces
correcting, between sentences 44
correcting, between words 44

drawings
objects in 169
printing 199
shapes 189
text 173
drop caps
adding 42
adding, to blank lines 42
adding, to paragraphs 42
removing 42
working with 42

E
eBooks
adding a dedication 104
adding a title page 104
adding chapters 104
adding copyright information 104
adding front matter 104
adding metadata 105
adding text 103
inserting images 104
opening template 103
publishing 103, 105
spelling, checking 104

Draft view
choosing 19, 115

edit points
lines 191
polylines 191

dragging settings
selecting text 37

editing documents
basics of 57

drawing
action shapes 190
arrow shapes 190
basic shapes 190
Bezier curves 190
callout shapes 190
closed curves 190
curves 189
flowchart shapes 190
freehand shapes 189
lines 189
polylines 189
shapes 189
star shapes 190

editing PDF files 29

Index

editing spreadsheets
copying components 133
editing cell content 131
moving components 133
undoing actions 132
effects
using 188
embedded Help resources 12
endnotes
deleting 84
251

display options 85
editing 84
finding 84
formatting 85
inserting 83
spacing 85
working with 83
enhanced file dialogs 211
entering text 35
envelopes
printing 94
EPUB files
creating 103
Equation Editor
using 214
equations
creating 214
editing 214
inserting 214
simple, creating 128
symbols 214
templates 214
erasing
bitmap parts 187
evaluating data
true/false formulas 143
Excel, Microsoft 117
Experts, Quattro Pro 112
External Data Expert
understanding 112
extra content
installing 7
manual 9

F
Favorites folder
adding project templates 33

252

file formats
preserving 26
saving slide shows to 160
file-management dialogs
disabling 212
Favorites folder 211
finding files 211
opening 211
previewing files 211
using 211
Web mode 211
file-management tools 211
files
backing up 90
converting 209
favorite 211
finding, with enhanced dialog 211
finding, with QuickFinder Searcher 212
inserting graphics from 186
managing 211
previewing 211
reverting 90
saving 87
saving iteratively 89
Fillable PDFs 96
fills
form controls 100
Find and Replace
case search 62
code search 63
font search 62
highlighting text 62
in all files in a folder 63
multiple words or phrases 61
text search 61
word search 62
word-form search 62
finding
codes 63
data 132
endnotes 84
files, with enhanced dialog 211
files, with QuickFinder Searcher 212

Index

footnotes 84
Scrapbook items 217
text 61
text, case-specific 62
text, font-specific 62
word forms 62
words 62, 63
fitting text to pages 73
flipping
objects 170
flowchart shapes
drawing 190
flyouts
accessing 155
displaying 156
folders
favorite 211
fonts
appearance 40
changing 135
color 39
default settings 40
finding text 62
page numbers 78
previewing 40
properties, changing 136, 174
reusing recent 40
settings for 39
size 39
size, relative 39
style 39
footers
creating 81
discontinuing 82
editing 82
guidelines, displaying 21
spacing 82
suppressing 82
viewing 81
working with 81
footnotes
continuing on next page 86
deleting 84
Index

display options 85
editing 84
finding 84
formatting 85
inserting 83
positioning on page 86
separator line, adjusting 86
spacing 85
working with 83
forcing
page numbers 79
pages 73
form controls
adding check boxes 98
adding command buttons 99
adding list boxes 99
adding radio buttons 99
adding tooltips 99
attaching to characters 100
attaching to page 100
attaching to paragraph 101
borders 99
fills 100
formatting text 100
resizing, exactly 101
wrapping text around 101
Format-As-You-Go
capitalization settings 43
sentence-spacing settings 44
word-spacing settings 44
formatting
endnotes 85
footnotes 85
paragraphs 45, 175
text 39, 173
formatting codes
display options 22
displaying 176
finding and replacing 63
hiding or displaying 22
searching for 64
searching for specific 64
working with 22

253

Formula Composer
creating formulas in 144
editing formulas in 145
working with 144
formulas
composing 144
creating, in Formula Composer 144
creating, with functions 146
editing, in Formula Composer 145
math, creating 143
text, creating 143
true/false, creating 143
understanding 110
working with 143
Fraction numeric format 137
fractions
spreadsheet insertion 127
frames
bitmap, sizing 187
freehand shapes
drawing 189
Front matter
adding to eBooks 104
functions
creating formulas with 146
entering, in cells 146
understanding 110
working with 146

G
General numeric format 137
GIF files
animated, adding to slide shows 195
glyphs
sizing shapes with 191
gradient fills
subtitle boxes 180
title boxes 180

254

grammar checker 223
Grammatik 223
graphics
arranging 54
clipart images 53
colors 55
copying 57
cutting 57
formats, understanding 185
grouping 55
inserting 53, 185
inserting, from file 186
inserting, from Scrapbook 186
linking to 54
moving, between documents 58
moving, with keyboard 54
moving, within document 58
navigating between 55
overlapped 54
overlapping with text 55
pasting 57
pasting, in specified format 57
reordering 54
saving slides as 160
saving, to new document 89
scaling 54
selecting 55
shapes 189
sizing 54
special effects 188
stretching 54
styles, using 67
text boxes 173
understanding 27
working with 53, 185
graphics styles
creating 67
deleting 68
editing 68
saving 67
working with 67
grouping
graphics 55
objects 171

Index

guidebook 9
guidelines
displaying 21
using 21
guidelines, margin 69

hiding 42
removing 41
horizontal lines
drawing 189
HTML
publishing to 152

H
handbook 9
handouts
printing 199
hanging indents
applying 45
hard returns
entering, in spreadsheet cells 141
inserting 73
using 73
headers
creating 81
discontinuing 82
editing 82
guidelines, displaying 21
spacing 82
suppressing 82
viewing 81
working with 81
Help files
accessing 11
printing topics 12
searching 11
understanding 10
Hidden numeric format 137
hidden text
creating 40
highlighting
text 41
highlights
applying, to text 41
color 42
displaying 42

Index

I
images
capturing, from Navigator 204
capturing, in Viewer window 205
inserting in eBooks 104
linking to 54
working with 53
importing PDF files 29
indenting
first line of every paragraph 45
first line of single paragraph 45
line of text, single 45
paragraph, entire 45
removing indents 45
text 45, 175
text, double indents 45
text, hanging indents 45
indents
removing, from text 175
initial caps
changing capitalization 43
correcting 44
in-product Help
accessing 11
printing topics 12
searching 11
understanding 10
inserting text from file 35
installations
creating 6
modifying 7
installing
extra content 7
255

WordPerfect Office 6
integrated Help resources 12
Internet
viewing pages 211
intranet
viewing pages 211
italicizing text 40, 136, 174

J
joining
cells 141
justification
bulleted lists levels 182
text 175
justifying
text 46

layouts, slide
custom 167, 168
Layout Gallery 166
preset 166
understanding 165
leading (text)
adjusting 47
changing, in bulleted lists 183
changing, in subtitles 179
changing, in titles 179
learning
WordPerfect Office 9
WordPerfect Office, Web resources 243
legal features
Legal workspace 17
levels
in bulleted lists, creating 181
in lists, changing 51
Lightning, WordPerfect 203

K
keeping text together
methods for 46
Knowledge Base 243

L
labels
printing 94
labels, spreadsheet
aligning 125
creating 125
creating, from value 125
understanding 110
landscape orientation
setting 70
languages, dictionary 227
Layout Gallery
understanding 165
using 166

256

line height
changing 48
line numbers
in documents 80
line spacing
bulleted lists 183
changing 47
changing, by exact value 47
leading 47
line height 48
paragraphs 175
subtitles 179
titles 179
lines
drawing 189
shaping 191
lines of text
entering, in spreadsheet cells 141
inserting 173
numbering 80
linked data
adding, to charts 149
Index

linking
data, to charts 149
images 54
lists
bulleted, using 49, 181
numbered, using 49
using 49
locking
spreadsheet titles 123
log files
PDF publication 96
lowercase text
changing capitalization 43

M
macro guide 9
macros
command browser 241
Presentations features 239
Quattro Pro features 237
understanding 28, 110
WordPerfect features 235
Mail Merge Expert 91
mail merges 91
mailings, mass 91
main word lists
adding 229
customizing 231
using 229
Make It Fit
using 73
Map Expert
understanding 112
margins
guidelines, displaying 21
guidelines, using 69
measurements, specifying 69
page setup 69
ruler markers, using 69
Index

mass mailings 91
Master Gallery
applying masters to slides 166
Background Gallery 166
importing masters 166
Layout Gallery 166
understanding 165
using masters 166
working with 165
masters
applying to slides 166
creating slide shows from 159
importing 166
Master Gallery 165
understanding 165
using 166
mathematical formulas
creating 143
mathematical operations
data calculation, with Quick Math 128
simple equations 128
maximizing
document windows 20
menu bar
understanding 16
menus
Help for 12
merges
simplified 91
merging
documents 91
metadata
adding to eBooks 105
saving documents without 89
Microsoft Excel compatibility
features 117
file sharing 117
workspace simulation 117
Microsoft Excel files
opening 117
257

saving 117
saving, automatically 118
Microsoft PowerPoint compatibility
features 157
file sharing 157
workspace simulation 157
Microsoft PowerPoint files
opening 157
saving Presentations slide shows as 157
Microsoft PowerPoint mode
understanding 157
Microsoft Word compatibility
Compatibility toolbar 25
features 25
Microsoft Word toolbar 25
migration features 25
workspace simulation 25
Microsoft Word documents
inserting in WordPerfect documents 26
opening 26
saving WordPerfect documents as 26
Microsoft Word format
saving automatically 26

using, in slide shows 195
MP3 files
using, in slide shows 193
MPEG files
using, in slide shows 195
music files
using, in slide shows 193

N
navigating
notebooks 113
Objects sheet 114
open notebooks 113
spreadsheets 113
navigating documents
browsing through insertion points 24
browsing with controls 24
controls for 24
list of open documents 24
methods for 24
moving to specific section 24
scrolling 24

Microsoft Word mode
understanding 17

nesting
lists 52
outlines 52

MIDI files
inserting, in slides 193

newspaper columns
using 74

migrating
WordPerfect Office 6

nonadjacent cells
selecting 122

minimizing
document windows 20

notebook views
choosing 114

MOBI files
creating 103

notebook windows
arranging 114
cascading 114
hiding 114
overlapping 114
selecting 114
tiling, horizontally 114
tiling, vertically 114
working with 114

MOV files
using, in slide shows 195
movies
adding, to slide shows 195
changing, in slide shows 195
inserting from Scrapbook 216
playing, in slide shows 196
258

Index

notebooks
components of 109
creating 119
creating, from project templates 119
cycling through 113
display types 114
editing 131
navigating 113
opening 119
printing 151
printing, with repeated column titles 123
repeating column titles 123
understanding 119
viewing 114
zooming 115
notes
creating, from Navigator 203
creating, from Notes window 204
images in 204
text formatting 204
Number numeric format 137
numbered lists
converting to bulleted lists 52
creating 50
creating, from bulleted lists 52
creating, with QuickNumbers 50
levels, changing 51
nesting 52
ordering items 51
QuickNumbers, using 50
renumbering 51
using 49
numbering
lines 80
pages 77
paragraphs 79
text 51
numbers
spreadsheet insertion 126
numeric formats for spreadsheets
applying preset, for dates/times 138
applying preset, for values 137
working with 137

Index

O
objects
aligning 171
arranging 171
combining 171
copying 169
flipping 170
grouping 171
pasting 170
printing 199
rotating 170
scaling 170
selecting 169
separating 171
sizing proportionately 170
skewing 170
spacing 172
SpeedLinks 172
stretching 170
text 173
transforming 170
working with 169
Objects sheet
navigating 114
understanding 109
Objects view
choosing 115
open passwords
PDF files 102
opening
documents 28
Microsoft Excel files 117
Microsoft PowerPoint files 157
Microsoft Word documents 26
notebooks 119
PDF files 29
slide shows 159
ordering
list items 51
objects 171
organization charts
preset slide layouts 165

259

organizing
text 49
orientation, page
setting 70
outlines
creating 51
nesting 52
numbered, creating 50
renumbering 51
using 49
outlines, slide show
creating 162
importing 162
outlining
text 40
overlapping
notebook windows 114

P
Page Breaks view
choosing 115
page definitions
creating 71
deleting 72
modifying 71
restoring 72
using 70
page numbers
alternate starting page 77
appearance, changing 78
controlling 79
font attributes, changing 78
forcing 79
inserting 77
secondary 78
stopping 79
suppressing 79
Page view
choosing 19, 115
pages
attaching PDF form controls to 100
260

columns, working with 74
display options 20
dividing 72
fitting text to 73
footnotes, continuing 86
footnotes, positioning 86
forcing 73
margin setup 69
numbering 77
orientation 70
printing 199
printing sections 93
secondary, selecting 37
selecting 37
selecting specified 37
size 70
size, custom 71
size, preset 70
Paradox 202
paragraphs
attaching PDF form controls to 101
drop caps, adding 42
formatting 45, 175
indenting 45
justifying 46
keeping together 46
line spacing 47
numbering 79
QuickStyles, creating 66
selecting 37
parallel columns
using 74
parallel columns with block protect
using 75
passwords
protecting PDF files with 102
pasting
cells 133
Clipboard contents 57
Clipboard contents, in specified format 57
graphics 57
graphics, in specified format 57
objects 170
text 57
Index

text, in specified format 57
unformatted text 58
pattern fills
subtitle boxes 180
title boxes 180
PDF files
compatibility settings 96
creating forms 96
file information 96
importing 29
log files 96
opening 29
passwords 102
PDF/A compliance 95
publishing 95, 151, 200
working with 95
PDF form controls
adding multiline text fields 97
adding text fields 97
creating custom formats 98
formatting text fields 98
PDF forms
adding check boxes 98
adding command buttons 99
adding drop-down lists 98
adding list boxes 99
adding radio buttons 99
adding text fields 97
creating 96
creating format masks 98
PDF resources 9
Percent numeric format 137
PerfectExpert
Quick Math 128
understanding 12
using 112
PerfectScript macros
commands 241
debugging 242
default folder 241
editor settings 241
Presentations support 239
Quattro Pro support 238
Index

WordPerfect support 236
PerfectScript utility 241
periods, capitalization after 44
permission passwords
PDF files 102
photos
inserting from Scrapbook 216
picture fills
subtitle boxes 180
title boxes 180
pictures
inserting 53
inserting, from file 186
inserting, from Scrapbook 186
working with 53, 185
playing
movies, in slide shows 196
Presentations macros 239
Quattro Pro macros 237
QuickMacros 235
slide shows 197
slide shows, automatically 198
slide shows, manually 197
slide shows, with QuickPlay 198
plotting
chart data 147
polygons
changing shape 191
converting from shapes 191
polylines
converting into circles 189
drawing 189
shaping 191
portrait orientation
setting 70
Presentations
macro features 239
quitting 160
starting 159
work area 155
261

preset calculations
performing 130
using 130
preset page sizes
deleting 72
modifying 71
restoring 72
using 70
Preview in Browser view
choosing 19
printing
audience notes 199
documents 93
documents, sections of 93
drawings 199
envelopes 94
handouts 199
Help topics 12
labels 94
multiple copies 93
notebooks 151
notebooks, with repeated column titles 123
pages 199
slide shows and drawings 199
slides 199
speaker notes 199
spreadsheets 151
printing engine 201
project templates
documents from 33
Favorites, adding to 33
notebooks from 119
settings, cascading 32
understanding 110
projects
creating slide shows from 159
promoting list items 51
property bars
understanding 16
protecting
PDF files 102

262

publishing
eBooks 103
files to PDF 151, 200
HTML files 152
PDF files 95

Q
QT files
using, in slide shows 195
Quattro Pro
basics 109
macro features 237
quitting 112
starting 109
Quattro Pro Experts
accessing, from toolbar 112
list of 112
working with 112
Quattro Pro macros 237
Quick Math
using 128
QuickBullets
using 49
QuickCell
using 111
QuickChart
using 148
QuickCorrect
capitalization 176
capitalization settings 43
replacing words automatically 176
sentence-spacing settings 44
word-spacing settings 44
QuickFinder
using 212
QuickFinder Manager
Fast Search files, custom 213
Fast Search files, standard 212
starting 212
using 212
Index

QuickFinder Searcher
finding files with 212
starting 212
using 212

QuickFonts
reusing recent fonts 40

raster graphics
creating 186

QuickFormat
copying cell formatting with 135
copying text formats with 41

recording
Presentations macros 239
Quattro Pro macros 237
QuickMacros 235
sound clips 194

QuickFunction
preset calculations with 130

range of slides
printing 199

QuickMacros 235

redline text
creating 40

QuickNumbers
using 50

Redo items
saving with document 58

QuickPlay
playing slide shows with 198

Redo levels
setting 133

quick-reference cards 9

redoing
actions 58
actions, multiple 133
actions, single 133

QuickShow files
creating 198
QuickStyles
creating 66
QuickSum
using 130
QuickTime movies
using, in slide shows 195
QuickTips
accessing 12
understanding 12
quitting
Address Book 206
conversion utility 209
Presentations 160
Quattro Pro 112
Scrapbook 216
WordPerfect 18
WordPerfect Lightning 203

Reference Center
accessing 9
searching from 10
registering WordPerfect Office 7
renumbering lists 51
repeating
actions 58
replacing
cell contents 131
codes 63
data 132
text 61, 176
text, case-specific 62
word forms 62
words 62
resampling bitmaps 188
resources, learning
included with product 9
Web-based 243

Index

263

returns, hard
using 73
returns, soft
using 73
Reveal Codes
display options 22
displaying 22, 176
hiding 22
using 22
reverting
documents 90
rotating
objects 170
text 140
rows, spreadsheet
copying 133
data calculation, with Quick Math 128
deleting 124
displaying 116
height, specifying 142
hiding 116
inserting 124
joining 141
moving 133
selecting 122
sizing 142
totalling, with QuickSum 130
ruler guides
displaying 21
working with 21
rulers
displaying 21
hiding 21
indenting text with 45
working with 21

S
saving
document changes 88
documents 87
documents to multiple formats 88
documents, all 88
264

documents, in compound file format 89
documents, to new location 88
documents, without metadata 89
files iteratively 89
files to PDF 151, 200
files, in original format 26
graphics, to new document 89
Microsoft Excel files 117
Microsoft Excel files, automatically 118
PDF files 95
slide shows 160
slides as graphics 160
text to new document 89
scaling
objects 170
Scenario Expert
understanding 112
Scientific numeric format 137
Scrapbook
finding items 217
importing files into 216
inserting files from 216
inserting graphics from 186
quitting 216
searching for items 217
starting 216
using 216
scrolling through
spreadsheets 113
SDK 234
searching
codes 63
documents 61
endnotes 84
footnotes 84
Help 11
text 61
Web resources 244
searching for
Scrapbook items 217
secondary page numbers
inserting 78
Index

selecting
3D block of cells 122
bitmap areas 187
blocks of 3D cells 122
blocks of text 37
cells, from dialog box 122
chapters 37
characters 37
documents 37
graphics 55
nonadjacent cells 122
notebook windows 114
objects 169
pages 37
pages, secondary 37
pages, specified 37
paragraphs 37
ranges of text 37
sentences 37
spreadsheet columns 122
spreadsheet rows 122
spreadsheets 122
tabular columns 37
text 37
text, dragging settings for 37
volumes 37
words 37
selections
publishing to PDF 96
sentence spacing
correcting 44
sentences
capitalizing automatically 176
correcting spacing 44
selecting 37
separating
objects 171
setup, WordPerfect Office 6
shadow cursor
entering text with 35
shadow text
creating 40

Index

shapes
converting to polygons 191
drawing 189
editing 191
sizing, with glyphs 191
sharing
files, with Microsoft Office users 117
files, with Microsoft PowerPoint users 157
sizes, font
changing 39
relative 39
sizes, page
custom 71
preset 70
skewing
objects 170
Slide Editor
displaying 161
understanding 161
Slide Outliner
creating outlines with 162
displaying 161
importing outlines with 162
understanding 161
working with 162
slide shows
animated GIFs 195
animations 195
closing 160
controlling 197
creating 159
creating, from masters 159
creating, from projects 159
custom backgrounds 167, 168
custom layouts 167, 168
movies 195
objects in 169
opening 159
outlines, creating 162
outlines, importing 162
playing 197
printing 199
publishing to PDF 95

265

saving 160
shapes 189
slides, managing 163
sounds 193
speaker notes 163
speeding up 198
subtitles 177
text 173
titles 177
viewing 161
Slide Sorter
displaying 161
sorting slides with 164
understanding 161
slides
adding 163
backgrounds, custom 167, 168
backgrounds, preset 166
CD tracks, adding in entirety 193
CD tracks, adding in part 193
deleting 163
layouts, custom 167, 168
layouts, preset 166
masters 166
printing 199
recording sound clips 194
saving as graphics 160
selecting objects 169
sorting 164
sound files, inserting 193
speaker notes 163
time delays 198
transitions, applying 164

sound clips
applying, to slide transitions 164
recording 194
using, in slide shows 193
sounds
inserting from Scrapbook 216
spacing
bulleted lists 183
endnotes 85
footers 82
footnotes 85
headers 82
lines 175
lines of text 47
objects 172
sentences, with QuickCorrect 44
subtitles 179
titles 179
words, with QuickCorrect 44
speaker notes
adding 163
creating 163
creating, from slide text 163
special characters
inserting 43
inserting, in cells 126
special effects
applying, to bitmaps 188
using 188
SpeedFormat
predesigned formats, applying 135

small caps
creating 40

speeding up slide shows 198

social media, Corel
links to 243

SpeedLink objects
creating 172
working with 172

soft returns
inserting 73
using 73
sorting
slides 164

266

Spell Utility 231
spelling checker 221
spreadsheet formulas
working with 143

Index

spreadsheet functions
working with 146
spreadsheet tabs
moving 121
spreadsheets
adding to notebooks 120
cell layout 123
column display 116
column layout 123
copying 121
data calculation, with Quick Math 128
deleting multiple 120
deleting single 120
editing 131
entering values 126
HTML publication 152
inserting multiple 120
inserting single 120
labels 125
locking titles 123
moving 121
navigating 113
numeric formats, preset 137
preset calculations 130
printing 151
publishing to PDF 95
renaming 121
repeating column titles 123
row display 116
row layout 123
scrolling through 113
selecting components 122
selecting multiple 122
simple equations 128
special characters 125
symbols 125
understanding 109
star shapes
drawing 190
starting
Address Book 206
conversion utility 209
PerfectScript utility 241
Presentations 159
Quattro Pro 109
Index

QuickFinder Manager 212
QuickFinder Searcher 212
Scrapbook 216
WordPerfect 15
WordPerfect Lightning 203
stopping
page numbers 79
stretching
objects 170
strikeout text
creating 40, 136
strikethrough text
creating 40, 136
styles
bulleted list 184
font 39
graphics 67
paragraph numbering 79
text 65
understanding 27
working with 65
subscript text
creating 136
subtitle boxes
adding 179
gradient fills 180
pattern fills 180
picture fills 180
texture fills 180
subtitles, chart 149
subtitles, slide
boxes 179
font fill 177
font outline 178
font properties 177
formatting 177
line spacing 179
working with 177
superscript text
creating 136

267

support
registration 7
suppressing
headers or footers 82
page numbers 79
symbols
applying to bullets 182
inserting 43
inserting, in cells 126

T
tables
guidelines, displaying 21
HTML publication 152
tabular columns
selecting 37
template macros 236
templates
default template 28, 31
opening eBook Publisher 103
project templates 31
understanding 27
text
adding 173
aligning 46, 175
appearance, in bulleted lists 182
appearance, in spreadsheet cells 135
arranging 45
bulleting 50
capitalization, correcting 43
case, changing 43
centering 46
centering, across cells 139
characters, inserting 43
copying 57
correcting 176
cutting 57
deleting 38, 174
deselecting 37
drop caps 42
editing, in headers or footers 82
entering, in document window 35

268

entering, in text box 35
finding and replacing 61
fitting to page 73
font attributes 135, 174
font properties 136, 174
font settings 39
formatting 39, 173
formatting codes 176
formatting, copying 41
highlighting 41
indenting 45, 175
indents, removing 175
inserting, from document 36
inserting, from file 35
justifying 46, 175
keeping together 46
line spacing 47
moving 173
moving, between documents 58
moving, within document 58
numbering 51
organizing 49
overlapping with graphics 55
paragraph formatting 175
pasting 57
pasting, in specified format 57
pasting, unformatted text 58
positioning in text boxes 173
preset slide layouts 165
replacing 176
rotating 140
saving to new document 89
selecting 37
selecting blocks of 37
selecting ranges of 37
styles, using 65
subscript 136
superscript 136
symbols, inserting 43
understanding 27
wrapping 141
text boxes
inserting 173
positioning text in 173
text, entering 35

Index

text formulas
creating 143
text objects
creating 173
managing 173
text styles
applying 66
creating 65
deleting 65
editing 67
QuickStyles 66
saving 66
using 65
TextArt
creating images 218
custom images 218
editing images 218
preset 2D images 218
preset 3D images 218
using 218
texture fills
subtitle boxes 180
title boxes 180
thesaurus
inserting words with 225
lookup options 226
options for 225, 226
replacing words with 225
using 225
third-party utilities 202
tiling
document windows 20
notebook windows, horizontally 114
notebook windows, vertically 114
time delays
applying to slides 198
time formats
applying 138

Time numeric format 138
timed document backups 90
times
spreadsheet insertion 127
title boxes
adding 179
gradient fills 180
pattern fills 180
picture fills 180
texture fills 180
titles, chart 149
titles, column
repeating 123
titles, slide
boxes 179
font fill 177
font outline 178
font properties 177
formatting 177
line spacing 179
preset layouts 165
working with 177
titles, spreadsheet
locking 123
toolbars
displaying 111, 155
Help for 12
hiding 155
moving 111
understanding 16, 110
using 155
working with 110
totaling
cells, with QuickSum 130
columns 128
transforming
objects 170
transitions, slide
applying 164

Index

269

true/false formulas 143
Two Pages view
choosing 19
typesetting
leading 47

U
underlining text 40, 136, 174
Undo items
saving with document 58
Undo levels
setting 58, 133
undoing
actions 58
actions, multiple 133
actions, single 132
unformatted text
pasting 58
updating
WordPerfect Office 8
upgrading WordPerfect Office 7
uppercase text
changing capitalization 43
user guides 9
user word lists
adding 229
adding words 230
customizing 230
deleting words 231
editing 230
using 229

spreadsheet insertion 126
totaling, in columns 128
understanding 110
VBA macros
Presentations support 239
Quattro Pro support 238
WordPerfect support 236
working with 233
vector graphics
understanding 185
vector objects
converting from bitmaps 188
converting to bitmaps 188
vertical lines
drawing 189
video clips
using, in slide shows 195
viewing documents
display options 20
guidelines 21
in WordPerfect 19
methods for 19
navigation methods 24
Reveal Codes 22
rulers and ruler guides 21
switching views 19
with no user interface 19
viewing slide shows
methods for 161
Slide Outliner 162
switching views 161
views, notebook 114
volumes
selecting 37

utilities 201

W
V
values
clearing 132
decimal places, changing 137

270

WAV files
using, in slide shows 193
Web
viewing pages 211
Index

Web resources
searching 244
using 243
websites, Corel
links to 243
What-If Expert
understanding 112
windows, document
cascading 20
entering text 35
maximizing 20
minimizing 20
tiling 20
understanding 16
windows, notebook 114
WMA files
using, in slide shows 193
word lists
choosing 229
using 229
word spacing
correcting 44
Word, Microsoft 25
WordPerfect
basics 15
default workspace 17
macro features 235
quitting 18
starting 15
WordPerfect Classic mode
understanding 17
workspace for 17
WordPerfect Legal mode
understanding 17
WordPerfect Lightning
getting started 203
Navigator window 203
Notes window 204
quitting 203
starting 203
Index

using 203
Viewer window 205
WordPerfect macros 235
WordPerfect Office
learning 9
migrating 6
modifying installations 7
registering 7
setup 6
social media 243
updating 8
upgrading 7
websites 243
what’s new 5
WordPerfect Office mode
understanding 17
words
correcting automatically 176
finding and replacing forms of 62
finding and replacing in entire folder 63
finding and replacing whole 62
keeping together 46
selecting 37
spacing, correcting 44
work area
Presentations overview 155
WordPerfect tour 16
workspace
changing 17
Microsoft Excel, simulating 117
Microsoft PowerPoint, simulating 157
Microsoft Word, simulating 25
settings for, saving 17
WordPerfect tour 16
wrapping
text 141
wrapping text around PDF form controls 101
writing styles 224
writing tools 219
language settings 219
setting up 219

271

using 219

Z
zooming
bitmaps 187
documents 20
notebook data 115
notebooks 115

272

Index

Corel® WordPerfect® Office X7 Handbook
Copyright 2014 Corel Corporation. All rights reserved.
Product specifications, pricing, packaging, technical support and information (“specifications”) refer to the retail English version
only. The specifications for all other versions (including other language versions) may vary.
INFORMATION IS PROVIDED BY COREL ON AN "AS IS" BASIS, WITHOUT ANY OTHER WARRANTIES OR CONDITIONS, EXPRESS OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABLE QUALITY, SATISFACTORY QUALITY,
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR THOSE ARISING BY LAW, STATUTE, USAGE OF TRADE, COURSE
OF DEALING OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS OF THE INFORMATION PROVIDED OR ITS USE IS ASSUMED BY
YOU. COREL SHALL HAVE NO LIABILITY TO YOU OR ANY OTHER PERSON OR ENTITY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR
CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, LOSS OF REVENUE OR PROFIT, LOST OR DAMAGED
DATA OR OTHER COMMERCIAL OR ECONOMIC LOSS, EVEN IF COREL HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES,
OR THEY ARE FORESEEABLE. COREL IS ALSO NOT LIABLE FOR ANY CLAIMS MADE BY ANY THIRD PARTY. COREL'S MAXIMUM
AGGREGATE LIABILITY TO YOU SHALL NOT EXCEED THE COSTS PAID BY YOU TO PURCHASE THE MATERIALS. SOME STATES/
COUNTRIES DO NOT ALLOW EXCLUSIONS OR LIMITATIONS OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE
ABOVE LIMITATIONS MAY NOT APPLY TO YOU.
Corel, the Corel logo, the Corel balloon logo, Calc As-You-Go, CorelTUTOR, Format As-You-Go, Formula Composer, Lightning, Make
It Fit, Paradox, PerfectExpert, PerfectScript, Presentations, Quattro Pro, QuickCell, QuickChart, QuickCorrect, QuickFinder,
QuickFonts, QuickFormat, QuickMenu, QuickPlay, QuickSum, QuickTips, RealTime Preview, Scrapbook, SpeedFormat, SpeedLink,
TextArt, and WordPerfect are trademarks or registered trademarks of Corel Corporation and/or its subsidiaries in Canada, the U.S.,
and/or other countries. All other product names and any registered and unregistered trademarks mentioned are used for
identification purposes only and remain the exclusive property of their respective owners.
This product may incorporate intellectual property owned by Microsoft Corporation. The terms and conditions upon which
Microsoft is licensing such intellectual property may be found at http://go.microsoft.com/fwlink/?Linkld=52440.
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About Corel
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