Foxit Phantom PDF 6.0 For Windows User Guide PDF60

User Manual: foxit PhantomPDF - 6.0 for Windows - User Guide Free User Guide for Foxit PhantomPDF Software, Manual

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Contents
Chapter 1 – Introduction
Chapter 2 – Get Started
Chapter 3 – Read
Chapter 4 – Create
- Create a PDF in Different Ways
- Create a table of contents from bookmarks
Chapter 5 – Edit
- Advanced Editing Features (Available in Business Only)
- General Editing Features
Chapter 6 – Organize
Chapter 7 – Comments
Chapter 8 – Forms
Chapter 9 – Security
Chapter 10 – Print
Chapter 11 – Appendices
- Shortcut Keys
- Command Lines
Contact Us

Foxit PhantomPDF 6.0.3

User Manual

Foxit PhantomPDF 6.0.3

User Manual

No part of this document can be reproduced, transferred, distributed or stored in any format

without the prior written permission of Foxit.

Anti-Grain Geometry -Version 2.3

copy, use, modify, sell and distribute this software is granted provided this copyright notice

appears in all copies. This software is provided "as is" without express or implied warranty, and

with no claim as to its suitability for any purpose.

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FOXIT CORPORATION LICENSE AGREEMENT FORDESKTOP

SOFTWARE APPLICATIONS

IMPORTANT-READ CAREFULLY: This Foxit Corporation (“Foxit”) License Agreement ("License" or

“Agreement”) is a legal agreement between You (either an individual or an entity, who will be

referred to in this License as "You" or “Your”) and Foxit for the use of desktop software

applications, and which may include associated media, printed materials, and other components

and software modules including but not limited to drivers ("Product"). The Product also includes

any software updates and upgrades that Foxit may provide to You or make available to You, or

that You obtain after the date You obtain Your initial copy of the Product, to the extent that such

items are not accompanied by a separate license agreement or terms of use. BY INSTALLING,

COPYING, DOWNLOADING, ACCESSING OR OTHERWISE USING THE PRODUCT, YOU AGREE TO BE

BOUND BY THE TERMS OF THIS FOXIT LICENSE AGREEMENT. IF YOU DO NOT AGREE TO THE

TERMS OF THIS AGREEMENT YOU HAVE NO RIGHTS TO THE PRODUCT AND SHOULD NOT INSTALL,

COPY, DOWNLOAD, ACCESS OR USE THE PRODUCT.

The Product is protected by copyright laws as well as other intellectual property laws. The

Product is licensed and not sold.

1. GRANT OF LICENSE. Foxit grants You a non-exclusive, nontransferable license to install and use

the Product subject to all the terms and conditions set forth here within.

1.1. Single-Use Perpetual License. You may permit a single authorized end user to install the

Product on a single computer for use by that end user only. Remote access is not permitted

without the express written consent of Foxit.

1.2. Single-Use Term License. Same usage terms as the Single-Use Perpetual License. The

period of use is limited to a fixed duration at which the time the Product must be uninstalled

from the computer unless the license is renewed for an additional period of time.

2. ADDITIONAL LIMITATIONS. You may not reverse engineer, decompile, or disassemble the

Product, except and only to the extent that it is expressly permitted by applicable law

notwithstanding this limitation. You may not rent, lease, lend or transfer the Product, or host the

Product for third parties without the express written consent of Foxit. The Product is licensed as a

single integral product; its component parts may not be separated for use on more than one

computer. The Product may include copy protection technology to prevent the unauthorized

copying of the Product or may require original media for use of the Product on the computer. It is

illegal to make unauthorized copies of the Product or to circumvent any copy protection

technology included in the Product. The software may not be resold either by You or a third party

customer without the prior written permission of Foxit. All rights not expressly granted to You are

retained by Foxit.

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2.1. Third Party Software. The Product may contain third party software that Foxit can grant

sublicense to use and which is also protected by copyright law and other applicable laws.

2.2 RMS Enabled Document in the EULA

For any unique RMS Enabled Document, you may only deploy such RMS Enabled Document

to no more than two hundred (200) unique recipients without limits on the number of

documents that are RMS Enabled. Notwithstanding anything herein to the contrary,

obtaining additional licenses to use PhantomPDF Express, PhantomPDF Standard or

PhantomPDF Business shall not increase the foregoing limits (that is, the foregoing limits are

the aggregate total limits regardless of how many additional licenses to use PhantomPDF

Express, PhantomPDF Standard or PhantomPDF Business you may have obtained).

3. EDUCATIONAL USE. If the Product You have received with this Agreement is an Educational

Software Bundle (where the Product is received by virtue of Your participation in a Foxit program

designed for educational or research institutions, or is provided by Foxit to You under some other

arrangement), You are not entitled to use the Product unless You are an employee or student of

such educational institution. Educational Software Products may be used for educational and

research purposes only. Commercial and general production use of Educational Software

Products are specifically prohibited. The Product is provided under a Single-Use Term License as

described above. You may install one copy of the Product on one desktop computer in a

designated computer used for educational purposes under Your license agreement. Your

Educational license is granted for a period of one year, unless stated otherwise, from when the

Product license keys are made available to You. Your Educational license entitles You to email and

telephone support for up to two designated employees and product upgrades during the term of

Your license. You grant Foxit the right to use material created under such license for marketing

and advertising purposes.

4. DocuSign Limitations. Organizations having 200 or more registered DocuSignusers of the

Product will be required to pay the Maintenance Fee for each Product for which Maintenance is

desired and as further described in Section 5.4 below. Please contact sales@foxitsoftware.com

for further information.

5. SUPPORT, MAINTENANCE, AND UPGRADE PROTECTION TERMS AND CONDITIONS.

5.1. Term of Maintenance. Foxit agrees to provide Maintenance (as defined herein) to You

pursuant to the terms and conditions set forth herein provided that You pay the

Maintenance Fee for each Product for which Maintenance is desired and as further

described in Section 4.4 below. Maintenance will be provided for a period of one year,

unless otherwise agreed to by the parties in writing, from the date of purchase of the

Product (the “Initial Support and Maintenance Term”), and with renewals, annually from the

expiration date of the prior Support and Maintenance Term. Failure to renew annual

maintenance may result in You having to purchase a new license in order to receive future

versions of software and associated ongoing support and maintenance.

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5.1.1. Maintenance Services. In exchange for the Maintenance Fee, Foxit agrees to

provide to You during the term of this Agreement support and maintenance (collectively

"Maintenance") as follows:

5.1.1.1 Support: Foxit will provide email and telephone support to You for current

versions of the Product. Foxit will investigate all of Your questions and problems

promptly. You agree to provide adequate information to Foxit to assist in the

investigation and to confirm that any problems have been resolved. Foxit does not

provide guaranteed response time but will make good faith effort to answer emails and

voice mails within twenty-four (24) hours or less during weekdays, excluding holidays.

5.1.1.2. Maintenance: Foxit will supply to You, at no additional charge, any

improvements or modifications to the Product that Foxit makes generally available as a

minor release such as: 2.1, 2.2, 2.3 etc. Any such improvements or modifications shall

become part of the Product for all purposes of this Agreement.

5.1.1.3. You acknowledge and agree that the Maintenance to be provided by Foxit

hereunder is limited to the most current version of the Product and the immediately

preceding version.

5.2. Term of Upgrade Protection. Foxit agrees to provide Upgrade Protection (as defined

herein) to You pursuant to the terms and conditions set forth herein provided that You pay

the Upgrade Protection Fee for each Product for which Upgrade Protection is desired and as

further described in Section 4.4 below. Upgrade Protection will be provided for a period of

one year, unless otherwise agreed to by the parties in writing, from the date of purchase of

the Product (the “Initial Upgrade Protection Term”), and with renewals, annually from the

expiration date of the prior Upgrade Protection Term. Failure to renew annual Upgrade

Protection may result in You having to purchase a new license in order to receive future

versions of software and associated ongoing Upgrade Protection.

5.2.1. Upgrade Protection Services. In exchange for the Upgrade Protection Fee, Foxit

agrees to provide to You during the term of this Agreement Upgrade Protection

(collectively "Upgrade Protection") as follows:

5.2.1.1. Support: Foxit will provide email and telephone support to You for current

versions of the Product. Foxit will investigate all of Your questions and problems

promptly. You agree to provide adequate information to Foxit to assist in the

investigation and to confirm that any problems have been resolved. Foxit does not

provide guaranteed response time but will make good faith effort to answer emails and

voice mails within twenty-four (24) hours or less during weekdays, excluding holidays.

5.2.1.2. Maintenance: Foxit will supply to You, at no additional charge, any

improvements, upgrade, or modifications to the Product that Foxit makes generally

available. Any such improvements, upgrades, or modifications shall become part of the

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Product for all purposes of this Agreement.

5.2.1.3. You acknowledge and agree that the Upgrade Protection Services to be

provided by Foxit hereunder is limited to the most current version of the Product and

the immediately preceding version.

5.3. Exclusions. Foxit’s obligation to provide Support is contingent upon proper use of the

Product and full compliance with this Agreement. Moreover, Foxit shall be under no

obligation to provide Support should such services be required due to (a) failure to operate

the Product within the systems requirements provided for the Product (b) any modification

or attempted modification of the Product by You or any third party or (C) Your failure or

refusal to implement Product changes recommended by.

5.4. Consideration. In payment of the Support, Maintenance and Upgrade Protection

services to be provided by Foxit hereunder, You shall pay Foxit, or its authorized agent, the

applicable fee for the Initial Support, Maintenance and Upgrade Protection Term as

indicated on the related invoice, receipt, purchase order, or other ordering document

("Support, Maintenance and Upgrade Protection Fee"). At the end of the Initial Support,

Maintenance and Upgrade Protection Term, or any subsequent Support, Maintenance and

Upgrade Protection Term, You may renew participation in Support, Maintenance and

Upgrade Protection services for additional annual term(s) provided You (a) are current on all

payments due to Foxit and (b) pay Foxit, or its authorized agent, the applicable renewal fee,

which Foxit, or its authorized agent, shall invoice prior to the end of the preceding term,

unless terminated by You at least 30 days prior to the expiration of the then current Support,

Maintenance and Upgrade Protection Term. The Support, Maintenance and Upgrade

Protection Fee for renewal shall be equal to the Support, Maintenance and Upgrade

Protection Fee for the immediate preceding annual term plus an increase by a percentage

not to exceed the Consumer Price Index (CPI), as published by the U.S. Department of Labor.

In addition, Support, Maintenance and Upgrade Protection shall be discontinued for any and

all subsequent Support, Maintenance and Upgrade Protection Terms for which You fail to

pay Foxit the invoice within ten (10) days after the prior Support, Maintenance and Upgrade

Protection expiration date.

5.5. Exceptions. For use of the Product or a Beta Software Product, only the Maintenance

Services and Exclusions paragraphs of this section apply. For use of the Product under

Educational Use terms, the Maintenance Services and Exclusion paragraphs apply as long as

You pay for the maintenance period defined under Your Single-Use Term License.

6. PAYMENT TERMS. Unless explicitly set forth in this Agreement, all fees and other amounts due

under this Agreement are non-cancelable and non-refundable. Unless otherwise agreed to by the

parties, You shall pay all fees or amounts within 30 days of the date of the invoice. A late fee shall

be charged on any overdue amounts and any other fees and expenses not paid as provided under

this Agreement at the rate of one and one-half percent (1½ %) per month, or the highest rate

allowable under applicable law, whichever is less, commencing with the date payment was due.

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7. TAXES. The fees and all other amounts due as set forth in this Agreement are net amounts to

be received by Foxit, exclusive of all taxes, duties, and assessments, including without limitation

all sales, withholding, VAT, excise, ad valorem, and use taxes (collectively, the “Taxes”), and are

not subject to offset or reduction because of any Taxes incurred by You or otherwise due as a

result of this Agreement. You shall be responsible for and shall pay directly, any and all Taxes

relating to the performance of this Agreement, provided that this paragraph shall not apply to

taxes based solely on Foxit’s income.

8. CONSENT TO USE OF DATA. If Foxit provides any support services to You, You agree that Foxit

and its affiliates may collect and use all information You provide as a part of any such support

services related to the Product. Foxit agrees not to use this information in a form that personally

identifies You. Foxit maintains user login information under which Foxit may collect your Foxit

product login email only. Collection of this information occurs in accordance with the Foxit

9. INTELLECTUAL PROPERTY RIGHTS. Subject to the license grant hereunder, all right, title and

interest in and to the Product, the accompanying printed materials, and any copies of the Product

are owned by Foxit and its licensors.

10. EXPORT RESTRICTIONS. You acknowledge that Product is of U.S. origin. You agree to comply

with all applicable foreign, federal, state and local laws and regulations governing Your use of the

Product. Without limiting the foregoing, in the event that this Agreement permits export of the

Product outside the U.S., You shall be solely responsible for compliance with all applicable U.S.

export laws, rules, and regulations. The Product is subject to the U.S. Export Administration

Regulations and other U.S. law, and may not be exported or re-exported to certain countries

(currently Cuba, Iran, Libya, North Korea, Sudan and Syria) or to persons or entities prohibited

from receiving U.S. exports (including those (a) on the Bureau of Industry and Security Denied

Parties List or Entity List, (b) on the Office of Foreign Assets Control list of Specially Designated

Nationals and Blocked Persons, and (c) involved with missile technology or nuclear, chemical or

biological weapons).

11. WARRANTY

10.1. Warranty. Foxit warrants that for a period of 90 days from the date of delivery

(“Warranty Period”), under normal use, the Product will perform substantially in

conformance with the specifications published in the Documentation. During such period,

and as the sole obligation of Foxit and Your sole remedy under the warranty in this Section,

if You provide written notice of Foxit’s failure to comply with the above warranty, Foxit will

use reasonable commercial efforts to correct such nonconformity in the Product as in

accordance with the terms of the Maintenance and Support Policy. In addition, if Foxit

determines it is not commercially reasonable to correct the nonconformity, Foxit may elect

to terminate the license to such Product, upon which termination Licensee will promptly

return to Foxit all such copies of such Product. Upon receipt of the Product from Licensee,

Foxit will return to Licensee all license fees (and any unused support fees) paid to Foxit by

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You for such Product. This warranty set forth above does not apply to, and Foxit shall have

no obligation with respect to, any non-conformity arising as a result of (i) use of the Product

other than as specified under this Agreement and the related Documentation; (ii) any

modification or alteration of the Product performed other than by Foxit or its agents, or (iii)

transfer of the Product to any computer system other than the ones on which Product is

authorized to be stalled, except as permitted in this Agreement.

11.2. Disclaimer. Other than the warranty set forth in Section 10.1 above, and to the

maximum extent permitted by applicable law, Foxit, its authorized resellers and their

subsidiaries provides the Product and any support services related to the Product

("Support Services") AS IS AND WITH ALL FAULTS, and hereby disclaim all other warranties

and conditions, either express, implied or statutory, including, but not limited to, any

implied warranties, duties or conditions of merchantability, of fitness for a particular

purpose, of accuracy or completeness of responses, of results, of workmanlike effort, of lack

of viruses, and of lack of negligence, all with regard to the Product, and the provision of or

failure to provide support services.

12. LIMIT OF LIABILITY AND EXCLUSION OF INCIDENTAL, CONSEQUENTIAL AND CERTAIN OTHER

DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL

FOXIT, ITS AUTHORIZED RESELLERS OR THEIR SUBSIDIARIES BE LIABLE FOR ANY SPECIAL,

INCIDENTAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING,

BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS OR CONFIDENTIAL OR OTHER

INFORMATION, FOR BUSINESS INTERRUPTION, FOR PERSONAL INJURY, FOR LOSS OF PRIVACY,

FOR FAILURE TO MEET ANY DUTY INCLUDING OF GOOD FAITH OR OF REASONABLE CARE, FOR

NEGLIGENCE, AND FOR ANY OTHER PECUNIARY OR OTHER LOSS WHATSOEVER) ARISING OUT OF

OR IN ANY WAY RELATED TO THE USE OF OR INABILITY TO USE THE PRODUCT, THE PROVISION OF

OR FAILURE TO PROVIDE SUPPORT SERVICES, OR OTHERWISE UNDER OR IN CONNECTION WITH

ANY PROVISION OF THIS LICENSE, EVEN IN THE EVENT OF THE FAULT, TORT (INCLUDING

NEGLIGENCE), STRICT LIABILITY, BREACH OF CONTRACT OR BREACH OF WARRANTY OF FOXIT,

EVEN IF FOXIT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

12.1. LIMITATION OF LIABILITY AND REMEDIES. Notwithstanding any damages that You

might incur for any reason whatsoever (including, without limitation, all damages referenced

above and all direct or general damages), the entire liability of Foxit, its resellers and their

subsidiaries under any provision of this License and Your exclusive remedy for all of the

foregoing shall be limited to the amount actually paid by You for the Product. The foregoing

limitations, exclusions and disclaimers shall apply to the maximum extent permitted by

applicable law, even if any remedy fails its essential purpose.

12.2. NOTICE TO U.S. GOVERNMENT END USERS

12.3. For contracts with agencies of the Department of Defense, the Government’s rights in:

(1) commercial computer software and commercial computer software documentation shall

be governed, pursuant to 48 C.F.R. 227.7201 through 227.7202-4, by Foxit’s standard

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commercial license(s) for the respective product(s); (2) software and software

documentation other than commercial computer software and commercial computer

software documentation shall be governed by 48 C.F.R. 252.227-7014; (3) technical data for

commercial items other than software or software documentation shall be governed by 48

C.F.R. 252.227-7015(b); and (4) technical data for non-commercial items other than software

or software documentation shall be governed by 48 C.F.R. 252.227-7013.

12.4. For contracts with U.S. Government agencies other than the Department of Defense

agencies, the Government’s rights in: (1) commercial computer software and commercial

computer software documentation shall be governed, pursuant to 48 C.F.R. 2.101 and

12.212, by Foxit’s standard commercial license(s) for the respective product(s); (2) software

and software documentation other than commercial computer software and commercial

computer software documentation shall be governed by 48 C.F.R. 52.227-14, Alternative III;

and (3) technical data other than software and software documentation shall be governed

by 48 C.F.R. 52.227-14 including, where applicable Alternatives I or II.

13. GENERAL. This Agreement will be governed by and construed in accordance with the laws of

the State of California excluding that body of laws known as conflicts of law. The United Nations

Convention on Contracts for the International Sale of Goods will not apply. Any legal action or

proceeding arising under this Agreement will be brought exclusively in the federal or state courts

located in San Jose, California and the parties hereby irrevocably consent to the personal

jurisdiction and venue therein. You may not assign this Agreement or any right or interest

hereunder, by operation of law or otherwise, without Foxit’s express prior written consent. Any

attempt to assign this Agreement, without such consent, will be null and of no effect. Subject to

the foregoing, this Agreement will bind and inure to the benefit of each party's successors and

permitted assigns. Except as expressly set forth in this Agreement, the exercise by either party of

any of its remedies under this Agreement will be without prejudice to its other remedies under

this Agreement or otherwise. If for any reason a court of competent jurisdiction finds any

provision of this Agreement invalid or unenforceable, that provision of the Agreement will be

enforced to the maximum extent permissible and the other provisions of this Agreement will

remain in full force and effect. All notices or approvals required or permitted under this

Agreement will be in writing and delivered by confirmed facsimile transmission, by overnight

delivery services, or by certified mail, and in each instance will be deemed given upon receipt.

All notices or approvals will be sent to the addresses set forth in the applicable ordering

document or invoice or to such other address as may be specified by either party to the other in

accordance with this section. Neither party will be responsible for any failure or delay in its

performance under this Agreement (except for any payment obligations) due to causes beyond

its reasonable control, including, but not limited to, labor disputes, strikes, lockouts, shortages of

or inability to obtain labor, energy or supplies, war, terrorism, riot, or acts of God. The failure by

either party to enforce any provision of this Agreement will not constitute a waiver of future

enforcement of that or any other provision. This Agreement, including Foxit’s support and

maintenance services terms constitutes the entire and exclusive agreement between the parties

concerning its subject matter and supersedes all prior written and oral understandings and

agreements between the parties regarding its subject matter. The terms and conditions

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contained in any customer purchase order or other ordering document that are inconsistent with

or in addition to the terms and conditions of this Agreement are hereby rejected by Foxit and will

be deemed null and of no effect.

14. COMPLIANCE WITH LICENSES. If You are a business, company or organization, You agree that

upon request from Foxit or its authorized representative You will within thirty (30) days fully

document and certify that use of any and all Foxit Products at the time of the request is in

conformity with Your valid licenses from Foxit.

15. DISCONTINUING OR MODIFYING SERVICES. You acknowledge that Foxit has the right to

discontinue the manufacture and development of any of the Product and the support for that

Product, in its sole discretion at any time, including the distribution of older Product versions,

provided that Foxit agrees not to discontinue the support for that Product during the current

annual term of this Agreement, subject to the termination provisions herein. Notwithstanding

the foregoing, if Foxit discontinues the manufacture and support for a particular Product, Support

for any remaining Products covered by this Agreement shall not be adversely affected. Foxit

reserves the right to alter the Support, in its sole discretion but in no event shall such alterations

result in: (a) diminished support from the level of support set forth herein; (b) materially

diminished obligations for Foxit; or (c) Your materially diminished rights.

16. Should You have any questions concerning this License, or if You desire to contact Foxit for

any reason, please call (510) 438-9090.

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Contents

Contents ......................................................................................................... 10

Chapter 1 – Introduction ........................................................................ 12

PhantomPDF Overview ................................................................................................... 12

About the User Manual ................................................................................................... 13

Quick Installation Guide ................................................................................................. 13

Chapter 2 – Get Started........................................................................... 14

Workspace Basics ............................................................................................................. 14

Customize the Workspace ............................................................................................. 18

Set References................................................................................................................... 18

Chapter 3 – Read ........................................................................................ 20

Open & Close & Save PDFs ........................................................................................... 20

Bundle with iFilter ............................................................................................................ 22

Standards Validation and Creation ............................................................................ 22

Read ....................................................................................................................................... 22

Select & Copy ..................................................................................................................... 45

Others ................................................................................................................................... 47

Chapter 4 – Create ..................................................................................... 51

Create a PDF in Different Ways ................................................................................... 51

Create a table of contents from bookmarks .......................................................... 57

Chapter 5 – Edit .......................................................................................... 58

Advanced Editing Features (Available in Business Only) .................................. 58

General Editing Features ............................................................................................... 58

Chapter 6 – Organize ................................................................................ 92

Inserting Pages ................................................................................................................. 92

Delete Pages ....................................................................................................................... 94

Extract Pages ..................................................................................................................... 95

Replace Pages .................................................................................................................... 95

Swap Two Pages ................................................................................................................ 96

Duplicate Pages ................................................................................................................. 96

Move Pages ......................................................................................................................... 96

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Crop Pages .......................................................................................................................... 97

Rotate Pages ...................................................................................................................... 98

Flatten Pages ...................................................................................................................... 98

Chapter 7 – Comments ............................................................................ 99

Use Different Comments Tools .................................................................................... 99

Change the Appearance of Comments ................................................................... 110

Work on Comments ....................................................................................................... 113

Chapter 8 – Forms ................................................................................... 121

Interactive Form and Non-interactive form .......................................................... 121

Fill in PDF Forms ............................................................................................................. 122

Comment on Forms ....................................................................................................... 124

Import/Export Form Data ............................................................................................ 124

Form Fields........................................................................................................................ 124

JavaScript .......................................................................................................................... 146

Chapter 9 – Security ............................................................................... 149

Check PDF Security ....................................................................................................... 149

Password Protection & Certificate Protection ....................................................... 149

AD RMS Protection (Available in Business Only) ................................................ 153

Digital Signature ............................................................................................................. 168

Redaction (Available in Business Only) .................................................................. 180

Chapter 10 – Print.................................................................................... 182

Print a PDF document ................................................................................................... 182

Print Dialog ....................................................................................................................... 183

Set Foxit PhantomPDF Printer Properties .............................................................. 184

Chapter 11 – Appendices ...................................................................... 191

Shortcut Keys ................................................................................................................... 191

Command Lines............................................................................................................... 195

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Chapter 1 – Introduction

PhantomPDF Overview

Welcome to Foxit PhantomPDF™- Business Ready PDF! Award-winning Foxit PhantomPDF

provides the right features at the right price, allowing you to produce great looking PDF

document and forms quickly, affordably, and securely. Foxit PhantomPDF 6.0 comes in two

editions: Foxit PhantomPDF Standard to fit the small and medium sized businesses, and Foxit

PhantomPDF Business to fit the large enterprises.

Foxit PhantomPDF Standard

Foxit PhantomPDF Standard enables businesses to create, edit, and secure reliable PDF

documents quickly, easily, and at a cost you can afford.

 XFA Form Filling

 Direct Editing

 Read out Loud

 Robust Document Security

 Form Fields

 Optical Character Recognition(OCR)

 Export PDF to Image

 Industry Validation

 PDF Optimizer

 SharePoint Service

 DocuSign

Foxit PhantomPDF Business

Foxit PhantomPDF Business provides business the security that ensures regulatory compliance

and corporate governance of their important documents and archives and to ensure documents

don’t change after they are approved. It stands up to the demands of large enterprises but

lightweight enough to easily deploy to thousands of users without exhausting

resources. Supports the right features at the right price with the quality and support you expect

from an enterprise solution.

The Foxit PhantomPDF Business Advanced PDF Editor provides experienced PDF authors with

unique editing capabilities to generate great looking PDF documents.

 Redaction

 Document Certification

 XFA Form Filling

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 Bates Number

 Read out Loud

 Microsoft® Active Directory® Rights Management Service Protector and Policy Manager

 High Compression

 Advanced PDF Editor

 SharePoint Service

 DocuSign

About the User Manual

This user manual covers all features included in these two editions.

Quick Installation Guide

To get installation, registration, uninstallation and update instructions step by step, please refer

to Foxit PhantomPD F Quick Installation Guide .

Note: Please go to FILE > Preferences > Trust Manager to disable the safe reading mode first, and

then double click File Attachment icon to open the attached Quick Installation Guide.

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Chapter 2 – Get Started

The Foxit PhantomPDF workspace is packed with tools that help make working with PDF files

easier, and is organized into a document pane, a navigation pane, toolbar pane menu bar and

status bar. A good way to get up to speed in using Foxit PhantomPDF is by familiarizing yourself

with its workspace.

Workspace Basics

Menu Bar and Context Menus

Ordinarily, it is a good idea to keep the menu bar visible so that they are available as you work. It

is possible to hide them, in classic toolbar mode, using the View > uncheck Menu Bar or press F9.

Of course, you can temporarily display the Menu Bar again by right-clicking toolbar and checking

Menu Bar. By default, the toolbar mode is set to Ribbon Mode when you open a PDF document.

Foxit PhantomPDF has numerous context-sensitive menus. These menus appear when you

right-click an object in the workspace. A context menu displays commands that relate to the item

or area clicked.

Toolbar

The toolbar displays different tools of each tab.

Toolbar under HOME ribbon

Note: Position the pointer over a tool to see a description of the tool.

Show/Hide Toolbar

To show/hide all toolbars, please do the following:

In Classic Toolbar Mode,

Choose View > Toolbars > show/hide Toolbars.

In Ribbon Mode,

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To collapse/expand the toolbar, please click or in the upper right corner.

Set Favorite Toolbar in Classic Toolbar Mode

Choose View> UI Options> Customize Toolbars, and the Customize Tools dialog box pops up.

In the Favorite Toolbar tab, please do the following:

 Add - Select your preferred tools from the left “Command” pane, click Add and see

them appear in the right “Favorite Toolbar” pane.

 Remove - Select the tools you accidently added to the right “Favorite Toolbar” pane,

click Remove, and see them disappear from the right pane.

 Reset - Reset the Favorite Toolbar pane to the default settings.

Click Up/Down button on the right side to adjust the position of your favorite toolbars, and

click OK.

To show/hide Favorite Toolbars, you can either right-click toolbars to check/uncheck Favorite

or go to View > Toolbars > check/uncheck Favorite.

Note: No need to set favorite toolbars in Ribbon mode, where all tools are displayed easily to

reach under each ribbon.

Move toolbars in Classic Toolbar Mode

Any toolbars can float or be docked. Docked toolbars appear in the toolbar area. Floating toolbars

appear as independent palettes that you can move anywhere in the work area. Each toolbar has

a grabber bar at the left edge of the toolbar.

To rearrange the docked toolbars, use the toolbar grabber bars to drag them from one

position to another.

To float a docked toolbar, drag it by its grabber bar from the toolbar area.

To move a floating toolbar, drag it by its title bar to another location in the work area.

To dock a floating toolbar, double-click its title bar or drag it by its title bar to the toolbar

area.

To move all floating toolbars to the toolbar area, choose View> Toolbars > Reset Toolbars.

Note: No need to move toolbars in Ribbon mode, where all tools are displayed under each ribbon.

Return toolbars to their default configuration in Classic Toolbar Mode

Choose View > Toolbars > Reset Toolbars or right-click to choose Reset Toolbars

Press the hotkey Alt+F8 on your keyboard.

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Navigation Panel

Show or hide the navigation panel

The buttons on the left side of the navigation pane provides easy access to various panels, such

as the Bookmarks panel button and the Pages thumbnails button .

To show the navigation pane, use keyboard shortcut F4.

To open a navigation panel, click its button on the left side of the navigation pane.

To close the navigation pane, use keyboard shortcut F4, or click the button for the currently

open panel in the navigation pane.

Tip: To show or hide the navigation pane, you can also click on the / button at the top

right corner of the navigation pane.

Adjust the navigation pane

Like the toolbars, the navigation panels can be docked in the navigation pane or float anywhere

in the workspace. You can choose to hide or close the panels that you don't need and open the

ones you do. What’s more, you can also adjust the width of the navigation pane easily.

1. Viewing a panel in the navigation pane

By default, all the panels dock in the navigation pane with a set of panel buttons appearing on

the left side of the work area. Do the following:

Select the button for the panel on the left side of the navigation pane.

2. Changing the display area for navigation pane

To change the view area of the navigation pane, drag its right border to adjust the width.

To minimize or maximize the navigation pane, click on the button

at the top right

corner of the navigation pane.

3. Docking or floating a navigation panel

To float a navigation panel, drag the panel button into the document pane.

To move a panel, drag it by its panel button to another location.

To dock a floating panel, double-click its title bar.

Working with Layers

A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary

representing a collection of graphics that can be made visible or invisible dynamically by users of

viewer applications. In a PDF file, each layer may hold any portion of the document's objects, and

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layers may be made visible or invisible, showing or hiding their contained objects, in any

combination.

With Foxit PhantomPDF, you can control the display of PDF layers with the Layer panel. For

example, you may divide background imagery, main content areas, and advertisements amongst

their own top-level layers, and easily hide the layers that you don't want others to view.

Show or hide PDF layers

In a PDF, information can be stored on different layers. To show or hide related content stored in

a variable number of separate layers, you can simply refer to the Layer panel on the left side of

the work area. Please note that you cannot create or edit layers in Foxit PhantomPDF; however,

you can view layers and choose to show or hide the content associated with each layer.

Layer Panel

A. A checkmark indicates a displayed layer B. Hidden layer

1. Open the Layer panel, and then do one of the following:

 To hide a layer, uncheck the layer.

 To show a hidden layer, click the empty box and a checkmark will appear.

2. From the Option menu at the top right corner of the Layer panel, choose one of the following:

 List Layers for All Pages - Shows every layer across every page of the document.

 List Layers for Visible Pages - Shows layers only on the visible pages.

 Reset to Initial Visibility - Resets layers to their default state.

 Expand All – Expands all layers.

 Collapse All - Collapses all of the current layers in the view.

Status Bar

The status bar is an area of the workspace that displays the page number where you are, the

number of total pages, page transition buttons, zoom buttons, etc. for view setting. The status

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bar is open by default when you open a PDF. In the VIEW ribbon, the items on the View Setting

tab help you to show or hide the status bar.

Show Status Bar: If you check it, the status bar will appear in the bottom of the workspace.

Auto-hide Status Bar: If you check it, the status bar is hidden. But if you put the cursor near the

bottom of the page, the status bar will appear.

Hide Status Bar: If you check it, the status bar will be hidden.

Customize the Workspace

As you get acquainted with Foxit PhantomPDF, you can set up your work environment.

Customize the Skin and the Interface Style

Skin and Interface Style

There are five kinds of skin, Classic, Black, Blue, Orange and Purple for you to change the look of

your software. Also, two kinds of interface style, Classic Toolbar Mode and Ribbon Mode for you

to change the interface of your software.

To change the skin of the workspace, please do the following:

Go to FILE> UI Options > Change Skin.

Check the skin you like and click OK.

To change the interface style of the workspace, please do the following:

Go to FILE > UI Options > Change Toolbar Mode > Check Classic Toolbar Mode or Ribbon Mode.

Set References

Many program settings are specified in the Preferences dialog box, including settings for File

Associations, Forms, Full Screen, General, History, JavaScript, Languages, OCR, Page Display,

PDF/A, Reading, RMS Setting, Signature, and Trust Manager. Once you set preferences, they

remain in effect until you change them.

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1. Choose FILE > Preferences.

2. Under Categories, select the type of preference you want to change.

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Chapter 3 – Read

After getting acquainted with the workspace and the basic tools, you can start the journey of PDF

reading. You can open a PDF, reach a specific page easily, adjust the view of a document, read

pure texts by text viewer tool, view documents while listening to them, and more. Foxit

PhantomPDF also provides a new feature to view PDF portfolios.

Open & Close & Save PDFs

Open PDFs

Open PDFs in Foxit PhantomPDF

Do one of the following:

 Choose FILE > Open, or click the Open button on title bar. In the Open dialog box,

select the file name, and click Open. PDF documents are usually identified with .pdf

extension.

 Open the Foxit PhantomPDF window, drag and drop the PDF file into the Foxit PhantomPDF

window.

Note: You can open more than one PDF document within the same Foxit PhantomPDF application.

When you open more than one file at a time, you can navigate the PDF files easily by

clicking the corresponding tabs or file names under the Window menu.

Open PDFs from Desktop or within Other Applications

If you set Foxit PhantomPDF as your default viewer for PDF files, you are able to launch and open

PDF files in the following applications:

 Email Application: in your email applications, you can double-click the attachment icon to

open the document.

 Web Application: you can open a PDF document by clicking on the PDF file link in your web

browser. Also, you can view the PDF content embedded in the HTML.

 File System: double-click the PDF file icon in your file system.

Open a secured PDF document

If you receive a PDF that is protected by security features, you may need a password to open the

document. Some protected documents have other restrictions that prevent you from printing,

editing, copying, etc.

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 When opening a protected PDF, you will be prompted to enter the password.

 When trying to copy or edit a secured PDF, you will be prompted that you are prohibited to

do it without the owner’s permission.

If you open a PDF which is encrypted by AD RMS feature of PhantomPDF with other PDF

programs, a wrapper (which is actually a PDF page) will prompt you to download Foxit

PhantomPDF to open the PDF. If you want to edit the wrapper content, please save the updated

content as a PDF file named as “wrapper PDF” and place it within the PhantomPDF installation

directory.

Retrieve recently opened documents from within Foxit PhantomPDF

In “FILE” pull-down menu, you will be able to instantly retrieve recently opened documents. Foxit

PhantomPDF provides a list of recently opened PDF documents. Choose FILE > Open > Recent

Files List.

Note: To customize the number of document in recently used list, please choose FILE >

Preferences > History.

Save PDFs

Save a copy of a PDF

1. Choose FILE > Save As.

2. In the Save As dialog box, enter the filename and location, and click Save.

Save a PDF as a TXT

1. Choose FILE > Save As.

2. Choose the extension name from the Files of Type Option in the Save As dialog box.

3. Enter the filename and location, and click Save.

Note: This function allows PDF documents to appear, for confidential purposes; in different file

types as if they were created on a different platform other than PDF.

Close a PDF

Do the following:

If you are in multi-tab browsing, to close the current PDF file click the file’s close button in the tab

bar instead of the Foxit PhantomPDF application window. To close all PDF files, click the close

button in the Foxit PhantomPDF application window.

If you are in single document interface mode, just click the close button on the PDF file.

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Export PDFs

Export PDF to Word, RTF, Excel, PPT or HTML file

1. Select File > Export to...

2. Select the format you want to convert PDF to.

3. You can select the language used in the PDF from Setting before you save as to ensure the

quality of the exported Word document.

Export a PDF as an image

1. Select File > Export to Images.

2. Specify the page range (all pages, current page, a range of pages), and click OK.

3. You can set the quality, colorspace, resolution from setting before you save as.

Bundle with iFilter

Foxit PhantomPDF has been bundled with Foxit PDF IFilter– Desktop which allows users to index

a large amount of PDF documents and then quickly find text within these documents on desktop

system. You can trigger Foxit PDF IFilter under the installation location of your Foxit PhantomPDF.

For more information, please refer to the user manual of Foxit PDF IFilter .

Standards Validation and Creation

With the Industry Standard of Foxit PhantomPDF, you can detect and fix problems for different

usage. Foxit PhantomPDF has the PDF/A, PDF/E and PDF/X compliance validation and creation as

the industry standards. Click the button in the Compliance ribbon, and select one of the

compliances and click Analyze or Analyze and Fix in the pop-up dialog box. You can also create

standard compliant PDF by saving as PDF/X, PDF/A or PDF/E. (Business Only)

Read

Foxit PhantomPDF enables you to retrieve recently opened documents, as well as provides

different ways for you to read PDF files: multi-tab reading and single document reading.

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Multi-tab Reading & Single Document Reading

Multi-tab Reading

The multi-tab browsing feature enables you to open multiple files in a single instance. Newly

opened PDFs will be displayed in tabs.

To enable tabbed browsing, go to FILE > Preferences > Documents > Open Setting > check Allow

Multiple Instances.

Tab Bar

Single Document Reading

Create a new window when you double-click to open a new PDF file.

 To enable single document interface mode, go to FILE > Preferences > Documents > Open

Setting > uncheck Allow Multiple Instances.

Read Contents

Go to Specified Page

Click the First Page, Last Page, Previous Page and Next Page in the Go To ribbon under the View

menu or in the status bar to view your PDF file. You can also input the page specific page number

to go to that page. The Previous View lets you return to the previous view and Next View goes to

the next view.

Read with Bookmark

To jump to a topic using bookmarks, click the Bookmark button on the left Navigation pane.

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And then click the bookmark or right-click the bookmark and choose “Go to Bookmark”. Click the

plus (+) or minus (-) sign to expand or collapse the bookmark contents.

Read with Page Thumbnail

To jump to a page with page thumbnails, click the Page Thumbnails button on the left

Navigation pane and click its thumbnail. To move to another location on the current page, drag

and move the red box in its thumbnail. To resize a page thumbnail, right-click on the thumbnail

and choose “Enlarge Page Thumbnails” or “Reduce Page Thumbnails”.

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View PDF Portfolios

PDF portfolios are a combination of files with different formats such as Word Office files, text

documents and Excel files. Foxit PhantomPDF provides viewing and printing PDF portfolios and

searching keywords in PDFs in the portfolio.

A Sample PDF Portfolio





Download a Sample PDF portfolio (preferably with files in different formats).





Open it in Foxit

PhantomPDF by right clicking and “Open with Foxit

PhantomPDF

6.0.3”.





Navigate through different files in the portfolio.





Search in portfolio by typing keywords in Search box or using shortcut keys CTRL+

Shift

+ F.

Search & Index in PDFs

Find Text

To quickly find texts you are looking for, follow the steps below:

 Select the Find Field on the menu bar

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 Type the text in the field and press Enter button. Then it will go to the text you find.

Foxit PhantomPDF supports the advanced search function which enables you to search a string

either in a single PDF file or in multiple PDF files under a specified folder. When the search

finishes,

To do the advanced searching, do as below:

- Click the search button , in the Search box, type the text you want to search for, specify

the search range, and do any of the following:

A. Whole words only -- limits the search to match only whole words. For example, if you

search for the word Read, the word Reader will not be found.

B. Case-Sensitive -- makes the search case-sensitive. For example, if you search for the word

text, the words Text and TEXT will not be found.

C. Include Bookmarks -- enables you to search for a word in the whole text, including

bookmarks.

D. Include Comments -- enables you to search for a word in the whole text, including

comments.

 Press the Search button. Foxit PhantomPDF jumps to the first instance of the search term,

which appears highlighted. And all occurrences will be listed in a tree view, allowing you to

quickly preview the contexts and jump to specific locations.

 Press New Search in the search box to find next text or press the close button in the top of

the search box to finish searching.

Move and Resize Search Box

The advanced search box can float or be docked. You can also resize the box with ease.

 To float the docked search box, please double-click the title bar.

 To move the floating search box, drag it by its title bar to another location in the work area.

 To resize the search box, drag any corner point to adjust.

 To dock the floating search box, double-click again the title bar.

OCR Function

Optical Character Recognition, or OCR, is a software process which enables images or printed

text to be translated into machine-readable text. OCR is most commonly used when scanning

paper documents to create electronic copies, but can also be performed on existing electronic

documents (e.g. PDF).

 Recognize text

To recognize text in a file, perform one of the following:

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Click HOME > OCR > current file, in the Recognize Text dialog box, specify the range you need and

click OK to continue. In the Select OCR Engine dialog box,

1. Choose the language used in your document. You can select multiple languages as well.

2. In the output type, check Searchable Text Image to make the image searchable when finding

text. Click OK to recognize the text.

Note: If you check Editable Text, the image objects will be deleted with only the text remaining.

3. A recognition text process bar will pop up to show the progress.

4. Do the search function, the text on your image or scanned document will be searchable.

You can also recognize text from a opened image or scanned document.

To recognize text in multiple files:

1. Click HOME > OCR > multiple files.

2. In the OCR Multiple Files dialog box, click Add Files to add files or folders. Use Move up,

Move down, and Remove to adjust the order of the files and click OK.

3. Select the destination folder, choosing to name the new file or overwrite an existing one.

4. Click OK to finish the recognition.

See also “To recognize text in a file”

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Note: When you are using the CCJK OCR engine in Standard editions for the first time, the system

will remind you to download and install the engine from Foxit server.

 Find and Correct OCR Suspects

After you recognize texts of images or scanned texts in the PDF file, you can pick out and correct

the texts or characters that are uncertain by the steps below:

1. Click HOME > OCR > Suspect Results > All suspects. A pop-up Find OCR Suspects dialog box

appears with a Foxit PhantomPDF box appearing to prompt you Find Completed.

Find OCR Suspects dialog box

Note: By default, the suspect results are based on the Search Document. You can also select

Search Page to find suspects on the current page and redo this step.

2. The OCR suspects will be highlighted with red boxes as below:

Original OCR Text in the PDF file Suspect Results of the OCR Text

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Check the highlighted texts, click the place where is incorrect and input the correct texts. If the

highlighted text is incorrectly identified as text, click the Not Text in the Find OCR Suspects dialog

box.

3. Close the Find OCR Suspects dialog box.

Adjust Page View

Foxit PhantomPDF provides multiple tools that help you adjust the view of your PDF documents,

such as the page magnification and the display of pages.

Adjust Page Magnification

Do one of the following procedures:

1. Click the Zoom In tool or Zoom Out tool on the HOME menu > Zoom tab.

2. Right-click the document pane and select Zoom In or Zoom Out.

Note: If you click on a page, then the tool will zoom in/out on the page, trying to keep the clicked

point as the center of the window. If you drag a rectangle on the page and then release the

mouse, then the tool will zoom in/out on the page, trying to keep the rectangle as the center of

the window. If you press the Ctrl key while scrolling the mouse wheel, then the tool will zoom

in/out on the page based on the scrolling direction.

3. Select or input a magnification percentage in the Zoom To Area on the

same tab.

4. Right-click the Document Pane and choose Zoom In or Zoom Out. Or you can select Zoom

To… > choose or input a magnification percentage > OK.

5. Using the Loupe Tool

 Choose the Loupe Tool on the VIEW menu>Assistant tab.

 Move the loupe tool to the places you want to view, you will see the amplificatory or

decreased objects in the Loupe Tool dialog box.

 (Optional) Select the Lock option in the Loupe Tool dialog box. Click the area of the

document you want to view in closer detail. A red rectangle appears in the document,

corresponding to the area shown in the Loupe Tool window. You can drag or resize the

rectangle to change the Loupe tool view.

 To change the scale ratio of the Loupe Tool, you can either enter a value in the zoom text

box, or drag the slider in the Loupe Tool dialog box.

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6. Using the Magnifier

You can easily magnify areas of the PDF files as you work on Foxit PhantomPDF with this

free tool. It is especially useful for visually impaired people with some functional vision.

Magnifier Fisheye Magnifier

 Choose the Magnifier on the VIEW menu> Assistant > Magnifier.

 Move the Magnifier to the places you want to view.

 To switch between Magnifier and Fisheye Magnifier, press the left mouse button.

 To change the size of magnifier window, press the right mouse button.

 To turn off the Magnifier, choose any other tools.

6. Resizing a Page to Fit the Window

There are three types for you to choose:

 To resize the page to fit entirely in the document pane, click the Fit Page button

on VIEW> Zoom, or right-click the Document Pane and choose Fit Page.

 To resize the page to fit the width of the window, click the Fit Width button

on VIEW> Zoom, or right-click the Document Pane and choose Fit Width. Part of the page

may be out of view.

 To resize the page to its actual size, click the Actual Size on VIEW> Zoom, or right-click

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the Document Pane and choose Actual Size.

 To resize the page to fit the visible width of the window, removing the margins, click the Fit

Visible button on VIEW> Zoom.

Adjust the Page Display

To change the Page Orientation, do one of the following:

Click the Rotate View button on the HOME menu > Tools tab.

Click the rotate the page view counterclockwise button or the rotate the page

view clockwise button on VIEW menu > Page Display tab.

Right-click the document pane and choose the Rotate Right tool.

Note: You can change the page view in 90-degree increments, but the change only affects screen

display instead of its actual orientation. You cannot save the changes in page view.

To change the page display, Foxit PhantomPDF provides the following page layouts:

 Single Page - Displays one page in the document pane at a time.

 Continuous - Arranges the pages in the document pane in a continuous vertical column.

 Facing - Arranges the pages side by side, displaying only two pages at a time.

 Continuous Facing - Arranges the pages side by side in a continuous vertical column.

 Show Cover Page During Facing -If a document has more than two pages, the first page

can be displayed alone on the right side of the document pane in Facing and Continuous

Facing views.

 Split - View a PDF with the document pane divided into two panes (Split command)

or four panes (Spreadsheet Split command).

Note: To restore single-pane view, choose VIEW menu>deselect Split/Spreadsheet Split.

With Split view, you can scroll, change the magnification level, or turn to a different page in the

active pane without affecting the other pane.

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The Spreadsheet Split view is useful if you want to keep column headings and row labels visible

while scrolling through a large spreadsheet or table. In this mode, changing the magnification in

one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes.

Scrolling a pane horizontally also scrolls the pane above or below it; scrolling vertically also scrolls

the pane to the left or right of that pane.

View Mode

Read Mode

User interface settings, such as the navigation pane, toolbar, and status bar, will be hidden when

a PDF is displayed in Read Mode. The document pane is enlarged, reducing wasted reading space

while leaving the menu bar available for necessary operations.

To view a document in Read Mode, please choose one of the following:

 Click the Read Mode button on the VIEW menu > Document Views tab.

 Press the shortcut key “Ctrl + H” on the keyboard.

 Right-click the document pane and select Read Mode.

In Read Mode, a basic toolbar will float when the cursor is put at the bottom of the screen. This

offers basic tools, such as save, print, zoom in/out, etc.

If you open multiple PDFs, please press “Ctrl + Tab” on the keyboard to switch through them in

Read Mode.

To exit the Read Mode, please do any of the following:

- Click the Read Mode button on the VIEW menu > Document Views tab.

- Press the shortcut key “Ctrl + H” on the keyboard.

- Click the Read Mode button on the floating basic toolbar at the bottom of the

screen.

Full Screen Mode

In Full Screen mode, Foxit PhantomPDF Document Pane fills the entire screen, with Menu Bar,

Toolbar, Status bar, and Bookmarks pane hidden behind. The mouse pointer remains active in Full

Screen mode so that you can click links.

1. To set Full Screen preferences, please go to FILE > Preferences > Full Screen.

2. To enter Full Screen mode, please do one of the following:

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 Right-click the Document Pane and select Full Screen.

 Press the shortcut key F11.

3. To adjust the view in Full Screen mode, right-click the document and work with the Context

Menu.

Note: This feature will not be available unless you clear Left click to go forward one page; right

click to go back one page checkbox in the Preference > Full Screen.

4. To exit Full Screen mode:

 Press Esc key.

 Press the shortcut key F11.

5. Page Transition in Full Screen

Foxit PhantomPDF supports page transition to turn pages in Full Screen mode. It helps you to

turn pages as the transition feature in Microsoft Power Point. There are 10 transition types: Split,

Blinds, Box, Wipe, Dissolve, Glitter, Push, Cover, Uncover and Fade. Also, you could set the

direction, speed and page range for the transition.

To edit page transition, click the Page Transitions on the VIEW > Page Display tab.

Note:

 This change only works for the current PDF.

 The pages will be turned in the same way the next time you open and view the document in

full screen mode.

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 If you want to set page transition to all PDF documents opened by Foxit PhantomPDF, please

choose FILE > Preferences > Full Screen.

Reverse View

To read documents in a backward order, please do one of the following:

 Choose VIEW>Document Views >Reverse View .

 Right-click on the document pane and choose Reverse View.

Text Viewer

With Foxit Text Viewer, you can work on all PDF documents in pure text view mode. It allows you

to easily reuse the texts scattered among images and tables, and acts like Notepad. Also, you can

adjust some settings to meet your needs.

To Enter Text View mode, do one of the following:

 Choose VIEW>Document Views> Text Viewer.

 Press the shortcut key Alt + 6.

 Customizing Text Viewer

As soon as Text Viewer is activated, you can use the Font Setting Tools to customize your own

work area. Right-click the text area to select Font Setting.

1. To change text font when reading with Text Viewer

 Right-click and choose Font Setting > Font….

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 Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in

Font dialog box. The suggested font for best screen display is Courier New.

Note: You can change all aspects pertaining to text view font in the Font dialog box, or you can

also use individual buttons on the Text Viewer Toolbar to change font color and toggle between

regular style and Bold or Italic styles.

2. Toggle between regular style and Bold style, choose Font Setting > Bold.

3. Toggle between regular style and Italic style, choose Font Setting > Italic.

4. Change the text color

 Right-click and choose Font Setting > Color….

 Text Viewer Colors dialog box pops up.

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 Drag respective sliders or type the value to change the Foreground (Font) Color and

Background (page) Color. You can preview the changes in the box with a word “Sample”.

 Click OK to complete the procedure, or click Cancel to abandon the changes.

5. Change Text Viewer settings

 Right click the text area > select Setting…

 The text Viewer Settings dialog box pops up.

 Below are the text viewer settings:

A. Set page width at three different levels: Current page width, Current document width

and System default width.

B. Minimal width – the valid value for this field is 0-1024. It is set to 78 by default.

C. Keep Column – for PDF tables or text columns, you can check Keep Column to retain

appropriate column in text viewer mode. It is checked by default.

D. Auto Width – for PDF tables or text columns, you can check Auto Width to keep

proper width between texts automatically. It is checked by default.

E. Auto Rotate – you can check Auto Rotate to ensure consistent orientation with that

of the printer. It is checked by default.

 Navigating in text viewer mode

1. To go to next or previous page, do one of the following:

 Choose VIEW> Go To > Previous Page or Next Page .

 Click the Previous Page icon or Next Page icon on the Status Bar.

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 Put the cursor in the Document Pane, press the Left or Right Arrow on keyboard to move

the pages up or down.

2. To go to the first or last page, do one of the following:

 Choose VIEW> Go To >First Page or Last Page .

 Click the First Page icon or Last Page icon on the Status Bar.

 Press the Home or End keys.

3. To go to a specific page, do one of the following:

 Choose VIEW> Go To > input the specific page number >press Enter.

 Input or select the specific page number on the Current Page Number Box

on Status Bar, and press Enter.

 Changing the magnification level of a document

Do one of the following procedures:

1. Click the Zoom Out button or the Zoom In button on the status bar.

2. Choose HOME> Zoom > Zoom In or Zoom Out .

Note: The Zoom To is unavailable in Text Viewer mode.

 Finding text in Text Viewer mode

To find text you are looking for, follow the steps below:

 Type the text in the Find What field.

 To do the advanced searching, do as below:

1. Click the search button , in the Search box, type the text you want to search for,

specify the search range, and do any of the following:

A. Whole words only -- limits the search to match only whole words. For example, if

you search for the word Read, the word Reader will not be found.

B. Case-Sensitive -- makes the search case-sensitive. For example, if you search for the

word text, the words Text and TEXT will not be found.

C. Include Bookmarks -- enables you to search for a word in the whole text, including

bookmarks.

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D. Include Comments -- enables you to search for a word in the whole text, including

comments.

2. Press the Search button. Foxit PhantomPDF jumps to the first instance of the search

term, which appears highlighted. And all occurrences will be listed in a tree view,

allowing you to quickly preview the contexts and jump to specific locations.

3. Press New Search in the search box to find next text or press the close button in the top

of the search box to finish searching.

Note: The Find field is unavailable in Text Viewer mode.

 Copying and pasting text in Text Viewer mode

1. Select text

 Select a word: Double-click the word you want to select.

 Select a line of text: Click and drag the cursor on the line of text you want to select.

 Select all the text: Press Ctrl + A or right-click the Document Pane > choose Select All.

2. Copying text, do one of the following:

 Right-click the selected text > choose Copy.

 Select the text and then press shortcut key Ctrl + C.

3. Pasting text

To paste the selected text on Clipboard to another application, please follow the paste command

of the specific application.

Read Out Loud

What’s Read Out Loud?

Read Out Loud is a Text-to-Speech (TTS) tool. This tool can read the text in comments and

alternate text descriptions for images and fillable fields. With this feature, you can obtain

information without having to view the page, helping to effectively relieve eyestrain. It also

enables you to view other materials while listening to a PDF’s content.

To use the Read Out Loud, please do as below:

 Choose VIEW>Assistant >Read>Read Current Page/from Current Page.

Setting Reading Preferences

Please go to FILE > Preferences > Reading.

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Page vs Document：

1. Only read the currently visible pages - Read the visible page displayed on the current

window.

2. Read the entire document - Read every page of the document in order.

3. For large documents, only read the currently visible pages - If you open a large PDF, the

system will only read the current, visible page.

4. Minimum number of pages in a large document - Set a minimum number of pages to define

a PDF as a “large document.

Reading Actions

In Read Out Loud Mode, some simple actions are offered for users to control the reading status,

including read this page, read this document, pause, resume, rate up, rate down and stop.

1. In Normal Mode, choose an action on VIEW > Assistant.

2. In Classic Toolbar Mode, a simple reading toolbar will be floated on the user interface after

you click Read button.

Read Out Loud uses the available voices installed on your system. If you have SAPI 5 voices

installed from text-to-speech or other language applications, you can choose to have them read

your PDFs.

Note: Read Out Loud isn’t a screen reader. Some operating systems may not support it.

Rulers & Guides & Measurements

Using Rulers & Guides

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Foxit PhantomPDF provides horizontal and vertical ruler guides to help you align and position text,

graphics or other objects on the page. They can also be used to check their size and the margins

in your documents.

Rulers & Guides

A. Rulers B. Guides

To show or hide rulers/guides, select VIEW>check or uncheck Rulers/Guides.

To create ruler guides, follow the steps as below:

 Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the

vertical ruler to create a vertical guide.

 Double-click a location on the horizontal ruler to create a vertical guide, or double-click a

location on the vertical ruler to create a horizontal guide.

To move ruler guides, select the Hand tool, click and hold the guide, and then drag it to a new

location.

To change unit of measurement, right-click the horizontal ruler or the vertical ruler, and select a

measurement system for the rulers.

To delete ruler guides, please do one of the following:

 To delete a guide, click the guide to select it, and then press the Delete key.

 To delete all guides on a certain page, scroll to the page, right-click in the ruler area and

choose Clear Guides on Page.

 To delete all guides, right-click in the ruler area and choose Clear All Guides.

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Using Measuring

The Measure Tools enable you to measure distances and areas of objects in PDF documents. The

measure tools are especially useful when you need to know the distances or areas associated

with objects in a form or computer-aided design (CAD) drawing or when you want to measure

certain areas of a document before sending to a professional printer. The measure tools are

available to Reader users only if the PDFs are measurable.

When you use a measure tool, the tool dialog box displays the measurements of the line

segments you draw.

 Measuring the objects

Choose COMMENT > Measure > [measure tool name], and do any of the following:

 Select the Distance Tool to measure the distance between two points. Click the first

point, move the pointer to the second point, and click again. The measurements will appear

on the page.

 Select the Perimeter Tool to measure a set of distance between multiple points. Click

the first point to start, and then click each point you want to measure. Double-click the last

point to end measuring.

 Select the Area Tool to measure the area within the line segments that you draw. Click

the first point to start, and then click each point you want to measure. After you have

clicked at least two points, click the first point or double-click the last point to complete the

area measurement.

Note: You can also choose to complete or cancel measurement by right-clicking and choosing

options from the context menu.

After selecting the measuring tool, do any of the following in the pop-up dialog box:

 To change the scaling ratio (such as 1:2) on the drawing areas, specify the appropriate

numbers in the tool dialog box. If necessary, change the unit of measurement next to this

ratio.

 Check Measurement Markup in the tool dialog box if you want the lines you draw to appear

as a comment. You can put the pointer over the measurement with the Hand tool selected

so that you can view the measurement and annotation you have drawn.

Note: The object you draw will disappear when the Measurement Markup is deselected in the

Distance dialog box.

 Take a look at the following example:

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 Working on the measurement object

After you complete the measurement, you are able to do further operations on it, such as move,

resize, flip, and even work on it the way you work on comments.

1. Moving the measurement object

 With the Hand Tool or Annotation Selection Tool selected, click the

measurement object you want to move.

 Place the cursor over the object when the pointer changes into , hold and drag the

mouse to move it to the intended place.

A. Select Distance Tool, and set the

scale ratio as 1 inch = 2 inch in

the pop-up Distance Tool dialog

box.

1 inch =

2 inch

B. You will see the actual distance

between these two points is 1.1

inch. But with the scale ratio (1

inch = 2 inch), the distance

displaying on the screen is

shown as 2.2 inch.

1.1 inch

1 inch

=2 inch

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2. Changing the length and orientation of the line segment

 With the Hand Tool or Annotation Selection Tool selected, select one of the

resize corners , you will see the pointer change into .

 Hold and drag the mouse to change the length and orientation of the line segment.

3. Flipping the measurement and annotation

You can reverse measurement and annotation of the object you draw.

Before flipping After flipping

To flip the measurement and annotation of the object, do the following:

 Select the Hand Tool or Annotation Selection Tool .

 Right-click the object you draw > select Flip.

 Working on measurement objects as comments

The measurement objects can also be used as comments, as a result of which, you cannot only

set status, open popup note, delete, reply to the objects, but you can also set properties, and set

current properties as default for them.

For the information of how to work on the objects as comments, please refer to the

corresponding section of “Chapter 7 – Comments”.

Compare PDF Files

The Document Compare feature lets you see the difference in two versions of a PDF, as well as

select the type of differences you’re looking for to verify that the appropriate changes have been

made. The Document Compare feature does not compare comments in the PDF.

Comparing a revised PDF to an earlier version

 Choose COMMENT > Compare tab > Compare.

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Compare PDF Files dialog box

 Specify the two documents to be compared. Click Choose to select the file and preview

them.

 Choose the specific page you want to preview by dragging on the page range bar.

 Under Compare Range, select one of the following:

All – Select all pages from the newer/older document to compare.

Pages - Select equal page numbers from the newer and older document for comparison.

 Under Type of Comparison:

Page by page visual differences – Compares by visual differences, including texts, images,

annotations, etc.

Textual differences – Compares texts only between the two documents.

Include font information – Compares formatting when comparing texts.

Markup color: Set the color for the result of comparison.

 Click OK. And then a PDF document named as “The result of Comparison” will be

automatically created and displayed with PhantomPDF.

Email Documents

E-mailing documents is a useful feature. You may need to send a PDF file you are reading to the

customers to speed up your daily work, or an interesting story that you want to share with your

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friends.

To e-mail a PDF file, please do the following:

 Choose FILE > Share > Email.

 System default e-mail application runs.

 The PDF will be attached in the e-mail automatically.

 Type the subject and e-mail address, and click Send.

Select & Copy

With Foxit PhantomPDF, you can copy texts and images to other applications.

Select and Copy Text

The Select Text tool lets you select horizontal and vertical text or columns of text in a PDF.

PhantomPDF sets its each ribbon with hand tool and Select tools for user’s convenience. To copy

text, click Select Text Tool and do the following:

Select text

 Select a line of text: Drag the cursor toward a line of text you want to select.

 Select a column of text: Put the cursor between the lines, drag toward a column of text and

draw a rectangle over it.

 Select a word: Double-click the word you want to select.

 Select multiple paragraphs through pages: Click at the start of the selection, scroll to the end

of the selection without releasing your mouse.

 Select all the text: Press Ctrl + A, or select some text, right-click it and then choose Select All.

 Deselect all the text: Click any area of the text.

Copy text

After selecting the text, do one of the following:

 Right-click the selected text > choose Copy.

 Press shortcut key Ctrl + C.

Paste text

To paste the selected text on Clipboard to another application, please follow the paste command

of the specific application.

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Copy Images

You can copy and paste individual images from a PDF to the clipboard, to other applications, or

to other files.

Take a snapshot of an image

To copy an image, please switch to the Snapshot tool :

 Choose HOME> Snapshot and the cursor changes into a Cross automatically.

 Hold the cursor over the image and drag a rectangle around it.

 You will be prompted that the selected area has been copied to the clipboard.

 (Optional) Right-click the selected area, and then choose Copy Select Graphic.

 Paste the selected image to other applications.

Note: The selected area will be highlighted in blue.

Take a snapshot of a page

You can use the snapshot tool to copy the entire page. Both text and images will be

copied as an image.

 Select the Snapshot tool by choosing HOME> Snapshot.

 Click anywhere in the page, or right-click anywhere in the page and choose “Select All” to

copy the entire page.

To deselect it, please click anywhere in the page.

Copy a Combination of Text and Images as an Image

You can use the snapshot tool to copy the all selected content (text, images, or both) to the

clipboard or other applications. Text and images will be copied as an image.

To copy a combination of text and images as an image, do the following:

 Select the Snapshot tool by choosing HOME > Snapshot.

 Drag a rectangle around the text and images.

 You will be prompted that the selected area has been copied to the clipboard.

 (Optional) Right-click the selected area, and then choose Copy Select Graphic.

 Paste the selected image to other applications.

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Others

Asian Languages

If you try opening PDF files directly that contain Eastern Asian Languages such as Traditional and

simplified Chinese, Japanese, and Korean, you can open them with Foxit PhantomPDF directly

now. The add-on of Eastern Asian Language has been integrated into Foxit PhantomPDF package,

so you won’t be prompted to download and install the required language font kits. Foxit

PhantomPDF lets you view, search, and print PDF documents with Asian language text.

Note: To update the Eastern Asian Language font kits, users still have to go to HELP> Check for

Update to download and install the updated version.

PDF Properties

To view the PDF properties, please choose FILE> Properties. You can acquire all relevant

information as follows:

Description

This tab shows some basic information about the document. The title, subject, author, and

keywords may have been set by the person who created the document in the source application.

You can easily edit the document information within the PDF document, a useful way for

searching and indexing files.

Initial View

When a user opens your PDF document, they see the initial view of the PDF. You can set the

initial view to the magnification level, page and page layout that you want. If your PDF is a

presentation, you may want to set the initial view to Full Screen Mode. After you define the initial

view of the PDF, you can add page transitions to selected pages of the entire document.

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Initial View tab of the Document Properties dialog box

Define the initial view as Full Screen mode

When setting the initial view of a PDF to Full Screen mode, you must define how the document

opens.

1. Choose FILE > Properties.

2. In the Document Properties dialog box, select Initial View.

3. For best results, do the following:

 Choose Page Only from the Navigation tab menu.

 Choose Single Page from the Page layout menu.

 Set Open to page to the page on which you want to start the presentation.

4. Select Open in Full Screen mode to open the document without the menu bar or toolbar

displayed. Click OK. (You have to save and reopen the file to see the effects.)

Note: Users can exit Full Screen mode by pressing Esc if their preferences are set this way.

However, in Full Screen mode, users cannot apply commands and select tools unless they know

the keyboard shortcuts. You may want to set up page actions in the document to provide this

functionality.

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Security

This tab describes security permissions and what functionality is allowed within a PDF. All the

security information is listed here if a password has been applied to the PDF.

Security tab of the Document Properties dialog box

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