Commercial Service Checklist

Maureen Keating

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Commercial service checklist

<Project name>

This checklist details the process for connecting permanent service . If you require temporary service , please discuss this with your PGE Project Manager when starting your project. Once you understand the available options, requests for temporary service must be initiated by calling Service Coordination at 503-323-6700 or 800-542-8818.

Request
Ready to begin your project? You'll need to send us the following:
Request for service form: Fill in all required information. Be sure to include voltage, service sizes, square footage and the size of the largest motor. Also indicate if your project will include any electrical vehicle charging stations or solar installations.
· Temporary power: Remember to indicate whether or not you will need temporary power before or after
your electric service is completed. Your Project Manager will work with you on available options.
· Other special considerations: Let us know about any special considerations associated with your project.
These may include: monument lighting, fire pump, other pumps, irrigation control, private lighting (walkways in public or common areas), road-widening, overhead-to-underground conversion, needed removal of existing electrical equipment, on-site generation or special considerations for clearance concerns as mandated by OSHA.
Site plan: Submit a to-scale drawing that shows layout of property with footprint of building and preferred locations of electric equipment terminations. Once assigned, your PGE Project Manager will outline what additional information you will need to provide for your project's design, including:
· Site grading, utility and landscaping plans · Existing utility facilities · Driveway locations · Hard copies and CAD files of drawings (Note: Your PGE Project Manager will provide specific requirements
for submitting electronic CAD files)
· Existing and future right-of-way and public utility easement (PUE) detail
IMPORTANT: It is your responsibility to keep PGE updated on changes to your site plans; if your site plans change, your design changes too.
Streetlight design: Is lighting design needed? If so, include your requirements.
IMPORTANT: Please contact your municipality to determine which street lighting option requirements are applicable to your project (Option A, C or SCHED32). Once known, please share this information with your PGE Project Manager.

After you submit the requirements listed above, watch your email for written confirmation that we've received your information.

NOTE:
· Please review the ESR book for detailed requirements for all jobs: · Now is also the time to think about green power options:

Click here for more info Click here for more info

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Design
Allow for 60 or more days for PGE to complete your design, depending on the complexity of your project.
We assign a Project Manager to work with you. Within five business days of receiving your full information, your PGE Project Manager will call you to discuss your project. NOTE: If you do not hear from us within five business days, please contact Service Coordination at 503-323-6700 or 800-542-8818. In addition to the completed RFS Form and site plan, please be prepared to provide the following information to your PGE Project Manager. Project timeline: Include any relevant details about the timing and phasing of your project, including:
Project phasing information Planned date to break ground Planned date to start dry utilities If and when you need a preliminary design or a vault and conduit design When you need a final approved design If and when you need temporary power When you need permanent power In addition to providing the above information, be sure to also discuss the following items with your PGE Project Manager:
· Permit requirements: Review permit requirements with your Project Manager early in the planning process.
You and/or your excavation contractor may need to provide additional details about your project to assist with project permitting.
· Vault access: Depending on your design, you may need to access energized vaults to complete trench
construction. Talk with your PGE Project Manager about scheduling a stand-by crew to facilitate vault access.
We design your project. Your Project Manager may send you a preliminary design if applicable. IMPORTANT:
· Please do not start construction using the preliminary sketch. Doing so may result in costly rework. · Depending on the size and specifics of the project, completion of your design may take 60 or more days
after all necessary information is received.
· Please send updates to all of the above information and plans as your project progresses. Changes to
design after approval may be subject to redesign fees. We send you Approved Construction Documents. Once your design is complete, you will receive a Line Extension Cost Agreement (LECA) and final approved job sketch. You return the signed Line Extension Cost Agreement and any payments to us. Please return the signed LECA and any associated payments. The signed agreement is still needed even if no payment is necessary.
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Permitting
We apply for applicable permits. Once we receive the signed LECA and necessary payments, we'll apply for the applicable permits. Your PGE Project Manager is still your main contact, but you may hear from other PGE team members about permits, too.
You apply for applicable permits. Depending on your jurisdiction, you may be able to work under PGE's rightof-way permit or you may need to acquire your own. Be sure to discuss your permit requirements with your PGE Project Manager and your local municipality, and secure all applicable permits before beginning work.

IMPORTANT: Don't begin work in the right-of-way before permits are in place. You and your contractors must have copies of permits on site and follow all terms and conditions.

About city/county right-of-way permits:

· Each city/county has different permit requirements.

· A city/county may require before, during and after work notification, regardless of whether you are working

under your own permit or PGE's.

·

Understand and fulfill all permitting requirements to ensure your job is not slowed, shut down or fined for compliance issues.

· Coordinate with the city/county inspector as required.

About contractor approval:
· Any contractor working in the right-of-way, installing conduits, vaults, etc. for PGE's future facilities, must be
approved by PGE's Contract Services & Inspection (CS&I) team before starting work.
· Verify with CS&I that your contractor's insurance, bonding and other requirements are up to date. This process
usually takes one week but may be shorter if your contractor has completed an application in the last 12

With your design complete and permits in hand, PGE's next steps are based on the pace of your trench construction.

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Trench construction and inspection (400 amp service and above) You schedule a pre-construction meeting with us and the excavation contractor. After design is final, and at least two weeks before digging, you need to meet with your PGE Project Manager and/or Field Construction Coordinator (FCC) and your excavation contractor at your site.
IMPORTANT: Schedule this pre-construction meeting before you dig a trench. It will save you time and money. All trenching in the right-of-way must be done by a PGE-approved contractor.
You perform trench and conduit work. Complete any trench, vault and conduit work as needed and leave the trench open.
If you require access to any energized vaults during trench construction, please contact your PGE Project Manager or Service Coordination at 503-323-6700 or 800-542-8818 to schedule a PGE stand-by crew. A PGE crew must be present to access energized vaults. IMPORTANT: Please notify your municipality that work is starting in the right-of-way. All permits must be onsite while your excavator performs trench and/or boring work in the right-of-way. You contact us to inspect all trenches before you backfill. Five days before your trench work is complete, call your PGE FCC for a trench and conduit inspection. Please make sure the site is clear, safe and accessible for the inspection. Depending on the size of your project, PGE may complete the inspection process in phases ­ conducting onsite trench, conduit, vault and pad inspections as your excavator completes components of the job. Talk with your PGE Project Manager and FCC to confirm inspection requirements and timing for your project.
Phase 1: Phase 2: Phase 3: Phase 4: Phase 5: We perform final inspection of all work and approve for backfill. IMPORTANT: After PGE has approved and the contractor has backfilled, please call your municipality to notify that construction has been completed in the ROW.
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Trench construction and inspection (Under 320 amp service or non-CT rated) You schedule a pre-construction meeting with us and the excavation contractor. After design is final, and at least two weeks before digging, you need to meet with your PGE Project Manager and your excavation contractor at your site. IMPORTANT: Schedule this pre-construction meeting before you dig a trench. It will save you time and money. All trenching in the right-of-way must be done by a PGE-approved contractor. You perform trench and conduit work. Complete any trench, vault and conduit work as needed and leave the trench open. If you require access to any energized vaults during trench construction, please contact your PGE Project Manager or Service Coordination at 503-323-6700 or 800-542-8818 to schedule a PGE stand-by crew. A PGE crew must be present to access energized vaults.
IMPORTANT: Please notify your municipality that work is starting in the right-of-way. All permits must be onsite while your excavator performs trench and/or boring work in the right-of-way.
You contact us to inspect all trenches before you backfill. Five days before your trench work is complete, call PGE Service Coordination at 503-323-6700 or 800-542-8818 for your trench and conduit inspection. Please make sure the site is clear, safe and accessible for the inspection. We perform final inspection of all work and approve for backfill. IMPORTANT: After PGE has approved and the contractor has backfilled, please call your municipality to notify that construction has been completed in the ROW.
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