Katie Nicholls

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Town of Grand Lake Board of Trustees Workshop & Meeting
The Town of Grand Lake upholds the Six Pillars of Character: Citizenship, Trustworthiness, Respect, Responsibility, Fairness and Caring
Please join my meeting from your computer, tablet or smartphone. https://www.gotomeet.me/JennThompson/5-11-2020-bot-workshop--evening-meeting
You can also dial in using your phone. United States: +1 (872) 240-3311
Access Code: 617-454-501
New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/617454501
May 11, 2020 ­ Work Session 4:30 PM__________________________________
1. Call to Order 2. Roll Call 3. Conflicts of Interest 4. Public Comments (limited to 3 minutes) 5. Trustee Committee Assignments 6. Discussion of possible future public meeting RE: Parks and Natural Resources, Finance, Housing and Creative
Place Making/Cultural Offerings 7. BOT retreat schedule 8. Boat ramp update 9. Discussion on Emergency Ordinance appropriating certain funds to the Grand County Small Business Grant
Fund 10. Streetscape bid reviews 11. COVID-19 updates 12. Citizen Thanks for $50 water account credit (Pg. W2)
May 11, 2020 ­ Evening Meeting 6:00 PM________________________________
A. Call to Order B. Pledge of Allegiance C. Announcements D. Roll Call E. Conflicts of Interest F. Financial ­ Accounts Payable May 2020 (Pg. E2) Revenue & Expenditures March 2020 (Pg. E10) G. Resolution 12-2020 A Resolution authorizing cash account and safe deposit box signers (Pg. E12) H. Set a Public Hearing on 2020 supplemental budget for the Water Enterprise Fund for Town of Grand Lake (Pg.
E12) I. Consideration of Approval of an Updated Bid from Acord Asphalt for paving West Portal Road from Hwy 34 to
Triangle Park (Pg. E20) J. Consideration of cancellation of Fourth of July Fireworks (Pg. E21) K. Consideration of Ordinance 4-2020 an Emergency Ordinance appropriating certain funds to the Grand County
Small Business Emergency Assistance Grand Fund (Pg. E54) L. Consideration of a Waiver to hire an employee's family member (Pg. E58) M. Consideration of the creation of the office of Financial Trustee and Appointment Thereof (Pg. E60) N. Creation of an Executive Committee (Pg. E62) O. Consideration of approval of a bid to complete Streetscape Phase III ­ Park Avenue (Pg. E63) P. Consideration of an Amendment to NV5 Streetscape Contract (Pg. E103) Q. Manager's Report ­ COVID Update R. Mayor's Report S. Adjourn meeting
Statement of Purpose: Workshops are held in the afternoon prior to each Board of Trustee meeting. Workshops are conducted: 1) To ensure that the Board Members have adequate information and background to make informed decisions on various items. 2) To provide the Trustees with a forum to frame emerging issues and to discuss potential alternatives to address these issues. 3) To learn about important events affecting the Town and to provide a chance for citizens to bring "for your information" items to the Trustees. 4) To make efficient and effective use of citizens time at Board meetings but allow citizens time to make their comments known in a recorded meeting.

Town of Grand Lake Revenue & Expenditures Summary 3/31/2020

Gen. Fund Rev. (Without Cap Rev) Gen. Fund Exp. (Without Cap Exp) Net Revenue Over Expenditures

Period Actual YTD Actual 2020 Budget

$231,803 $176,530
$55,273

$330,797 $419,757 ($88,960)

$2,469,885 $2,315,133
$154,752

Board Packet 4/27/2020 Page E 19 Page E 27 Page E 27

Gen Fund Capital Rev & Contributions Gen Fund Capital Expenses Net Revenue Over Expenditures

$0 $18,700 ($18,700)

$0 $37,375 ($37,375)

$275,962 $1,160,566 ($884,604)

Page E 19 Page E 27 Page E 27

Water Fund Revenues Water Fund Expenditures Net Revenue Over Expenditures

$34,201 $53,251 ($19,051)

$184,716 $129,901
$54,815

$637,441 $617,333
$20,108

Page E 31 Page E 33 Page E 33

Marina Fund Revenues Marina Fund Expenditures Net Revenue Over Expenditures

$562 $35,604 ($35,042)

$1,880 $40,170 ($38,291)

$353,900 $399,393 ($45,493)

Page E 35 Page E 37 Page E 37

Pay-As-You-Throw Revenues Pay-As-You-Throw Expenditures Net Revenue Over Expenditures

$2,784 $1,521 $1,263

$8,562 $3,250 $5,313

$47,200 $38,829
$8,371

Page E 39 Page E 40 Page E 40

Cap. Imp. Fund Revenues - Streetscape Capital Imp. Fund Exp.-Streetscape Net Revenue Over Expenditures

$20,342 $48
$20,294

$22,832 $48
$22,784

$1,017,305 $1,935,881 ($918,576)

Page E 42 Page E 43 Page E 43

Grand Total Net Revenue Over Expenditures $4,037

($81,714) ($1,665,442) Page E 13

2019 YTD % Change

From 2019

$317,462

4.20%

$456,302

-8.01%

($138,840)

$0 $23,002 ($23,002)

0% 62.49%

$163,000 $100,211
$62,789

13.32% 29.63% -12.70%

$3,879 $22,285 ($18,406)

-51.54% 80.26%

$6,966 $3,641 $3,325

22.91% -10.74%

$20,492 $34,425 ($13,933)

11.42% -99.86%

($128,066) -36.19%

Expenditures approved by Trustees and not included in the 2020 Budget

Total Add'l Expenditures (Not in Budget)

$0

1 of 1

Town of Grand Lake -March 2020 Financial Information

Cash & Investment Balances

Gen Fund

Restricted (CDs)

$0

Non-Restricted (Cash)

$2,502,760

Total Funds

$2,502,760

Water
$1,648,996 $1,648,996

Marina
$563,250 $563,250

PAYT
$86,643 $86,643

Cap Imp
$1,243,466 $1,243,466

Total All Funds
$0 $6,045,114 $6,045,114

Board Packet Page 4/27/2020 E6 E6 E6

Year to Date Net Revenue Over Expenditures = 2020 Budget amount = ($1.67 million) (Negative numbers indicate spending from reserves)

($81,714)

4% Sales Tax Income

Feb Year to Date

2020 $80,166 $157,315

2019 $69,478 $128,411

Difference

$10,688

$28,904

% Up YTD 22.51%

Committed Funds (Within General Fund)

Parking Fee-In-Lieu

$81,000

Cemetery Funds

$81,180

Conservation Trust Funds

$32,604

Attainable Housing Funds

$502,710

Fund Bal Reserved

$5,092

$702,585

E 16 E 16 E 16 E 16 E 16 E 16
E 44 E 44 E 44 E 44

1% Sales Tax Income

Feb Year to Date

2020 $20,042

$39,329

2019 $17,367

$32,079

Difference

$2,675

$7,250

22.60%

E 46 E 46 E 46

Sales Tax Industries for the Month (4% Sales Tax)

Year

Retail Restaurants Lodging

2018 11,290

14,089

14,719

2019 10,141

15,544

26,904

2020 11,481

15,478

25,355

Misc 8,979 6,574
16,770

Utillities 9,266
10,315 11,083

Total 58,343 69,478 80,167

E 48 E 48 E 48

% Up/Down

13.21%

-0.42%

-5.76% 155.10%

7.45%

15.38% Diff from 2019

TOWN OF GRAND LAKE

To: Mayor Kudron and Town Trustees From: Erin Ackerman, Town Treasurer Date: May 11, 2020 Re: Authorized cash account and safe deposit box signers

The Town currently has the following bank accounts:

United Business Bank:
U.S. Bank: CSAFE: ColoTrust:

1 Money Market Fund 1 Checking Account 1 Safe deposit box 2 Checking Accounts 2 Money Market Funds 1 Money Market Fund

The Town's policy is to require two signers on all checks. Authorized individuals have traditionally included the Mayor, the Mayor Pro-Tem, the Financial Trustee, the Town Manager, and the Town Clerk. The Town Treasurer is authorized to receive information with respect to the accounts plus some online business banking activity for payroll, water customer payments and water loan payments. The current authorized signers on all the Town's accounts are:

James C. Peterson Stephan J. Kudron Cynthia Southway John F. Crone Jennifer Thompson

Mayor Mayor Pro-Tem Financial Trustee Town Manager Town Clerk

James C. Peterson, Mayor and Jennifer Thompson, Town Clerk only are authorized to access the safe deposit box.

The Town has made it a practice to review and update the authorized signers after each municipal election to reflect election results and when changes in personnel occur. The Board may, at any time, choose to review and update their designees. Staff recommends the Board take this opportunity to make any changes it deems advisable.

Staff recommends the Board adopt Resolution No. __-2020, a Resolution Authorizing Cash Account and Safe Deposit Box Signers.

TOWN OF GRAND LAKE RESOLUTION
NO. __- 2020

A RESOLUTION AUTHORIZING CASH ACCOUNT AND SAFE DEPOSIT BOX SIGNERS

WHEREAS, the Town of Grand Lake Board of Trustees (the "Board) policy is to require two signers on all checks, and

WHEREAS, the Town currently has cash accounts at the following entities:

U n i t e d B u s i n e s s Bank: United Business Bank: U.S. Bank: CSAFE: ColoTrust:

l Money Market Fund 1 Checking Account 2 Checking Accounts 2 Money Market Funds 1 Money Market Fund

WHEREAS, cash account current authorized signers are James C. Peterson, Mayor; Stephan J. Kudron, Mayor Pro-Tem; Cynthia Southway, Financial Trustee; John F. Crone, Manager and Jennifer Thompson, Clerk; and

WHEREAS, the Town currently has a safe deposit box at United Business Bank; and

WHEREAS, the bank suggests and the Board of Trustees desire two designees at a time be authorized to access the box;

NOW THEREFORE BE IT RESOLVED BY THE GRAND LAKE BOARD OF TRUSTEES AS FOLLOWS:

THAT, Stephan J. Kudron, Mayor; Cynthia Southway, Financial Trustee; John F. Crone, Manager and Jennifer Thompson, Clerk will remain as signers on cash accounts; and
THAT, Jonah Landy, Mayor Pro-Tem will be added as a signer on cash accounts; and
THAT, Jennifer Thompson, Clerk will remain as authorized designee for the safe deposit box; and
THAT, Stephan J. Kudron, Mayor will be added as authorized designee for the safe deposit box; and
THAT, John F. Crone, Manager and Jennifer Thompson, Clerk will remain as authorized online banking full access users; and
THAT, Erin Ackerman, Treasurer will remain as authorized to request information on cash accounts; and
THAT, Erin Ackerman, Treasurer will remain as authorized to view online banking access at United Business Bank; and

THAT, Erin Ackerman, Treasurer will remain as authorized to set up, initiate and approve ACH transactions for the purpose of payroll, water customer payments and water loan payments through U.S. Bank Treasury Management Services (online services); and
THAT, any previously authorized users not listed above will be removed from the accounts.
DULY MOVED, SECONDED, AND ADOPTED BY THE BOARD OF TRUSTEES OF THE TOWN OF GRAND LAKE THIS 11th DAY OF MAY 2020.

(SEAL) ATTEST:

Votes Approving: Votes Opposing: Votes Abstaining: Absent:
BOARD OF TRUSTEES OF THE TOWN OF GRAND LAKE, COLORADO

Jennifer Thompson, Town Clerk

Stephan J. Kudron, Mayor

A

B

C

D

E

F

G

H

I

J

1

Budget FY2018

Actual FY2018

ORIGINAL Budget FY2019

FINAL Budget FY2019

Estimated Ending FY2019

ORIGINAL Budget FY2020

FINAL Budget FY2020

73

74

Summation - Water Enterprise Fund Revenues and Expenditures

75

76 Water Enterprise Fund Beginning Balance

$1,162,208 $939,757 $1,301,035 $1,301,035 $1,305,006 $1,490,692 $1,546,246

77

78 Revenues

79 Operations Revenue

$560,867 $592,766 $598,446 $598,446 $625,491 $624,441 $624,441

80 Capital Revenue

$1,633,000 $1,335,810

$13,000 $257,000 $309,000

$13,000

$32,500

81 Total Revenues

$2,193,867 $1,928,576 $611,446 $855,446 $934,491 $637,441 $656,941

82

83 Expenditures

84 Operations

($492,327) ($421,634) ($505,875) ($695,875) ($625,651) ($518,179) ($551,350)

85 Debt Service

($98,000)

($8,121) ($99,200) ($99,200) ($99,154) ($99,154) ($99,154)

86 Capital Outlay

($1,603,000) ($1,133,572)

$0

$0 ($24,000)

$0 ($26,000)

87 Total Expenditures

($2,193,327) ($1,563,327) ($605,075) ($795,075) ($748,805) ($617,333) ($676,504)

88

89 Revenues Over (Under) Expenditures

$540 $365,249

$6,371

$60,371 $185,686

$20,108 ($19,563)

90 Appropriate From (To) Fund Balance

($540) ($365,249)

($6,371) ($60,371) ($185,686) ($20,108)

$19,563

91

92 Water Enterprise Fund Ending Balance

$1,162,748 $1,305,006 $1,307,406 $1,361,406 $1,490,692 $1,510,800 $1,526,683

2020 SUPPLEMENTAL WATER BUDGET - TOWN OF GRAND LAKE

A

B

1

466

Water Fund - Revenues

467 20-344-100 Water Sales

468 20-344-105 HP Net Meter Revenue

469 20-344-120 Resale Meters

470 20-344-140 Interest Revenue

471 20-344-160 Misc. Revenues

472 20-344-190 Bulk Water Permits

473 20-344-110 Tap Fees - Capital

474 20-344-150 Sale/Trade-In of Assets

475 20-344-200 Capital Lease Proceeds

476

Total Revenues

477

C
Budget FY2018

D
Actual FY2018

E ORIGINAL
Budget FY2019

F FINAL Budget FY2019

G Estimated
Ending FY2019

H ORIGINAL
Budget FY2020

I FINAL Budget FY2020

J 2020 Budget Explanatory Notes

$540,937 $577,036

$0

$1,107

$14,000

$6,289

$5,000

$6,948

$0

$391

$930

$995

$13,000 $52,000

$20,000

$0

$1,600,000 $1,283,810

$2,193,867 $1,928,576

$578,896 $1,500
$10,000 $7,400 $0 $650
$13,000 $0 $0
$611,446

$578,896 $1,500
$10,000 $7,400 $0 $650
$13,000 $0
$244,000
$855,446

$605,821 $1,571 $3,200
$14,000 $389 $510
$65,000 $0
$244,000
$934,491

$610,441 $1,500 $2,000
$10,000 $0
$500 $13,000
$0 $0
$637,441

$610,441 2020=Year 10 of 10-year 6% rate increase $1,500 $2,000
$10,000 $0
$500 Includes Public Works/Parks and overage $32,500
$0 $0
$656,941

2020 SUPPLEMENTAL WATER BUDGET - TOWN OF GRAND LAKE

A

B

1

478

Water Fund - Expenditures

479

Personnel

480 20-430-100 Gross Wages - Water

481 20-430-103 Comp Time Buyout

482 20-430-105 Bonus

483 20-430-110 Gross Wages - PT/Seasonal

484 20-430-111 On Call Pay

485 20-430-119 Year End Leave Expense

486 20-430-130 GLC Membership Benefit

487 20-430-131 Longevity

488 20-430-317 Clothing Allowance

489 20-430-132 ICMA Deferred Compensation

490 20-430-133 Health/Dental-Employee

491 20-430-135 Dep Health/Dental

492 20-430-136 Medical Benefit Allowance

493 20-430-141 Unemployment Insurance

494 20-430-142 Workers' Compensation

495 20-430-143 Social Security Match

496 20-430-144 Medicare Match

497

498

Office Supplies

C
Budget FY2018
$198,000 $0 $0
$3,744 $18,200
$1,000 $0
$2,552 $900
$15,138 $34,559
$1,281 $3,237
$667 $6,400 $14,750 $3,449 $302,977

D
Actual FY2018

E ORIGINAL
Budget FY2019

$192,337 $0 $0
$3,768 $18,200
$424 $0
$2,552 $889
$12,648 $34,395
$434 $3,237
$602 $6,039 $14,216 $3,325 $293,065

$206,013 $0 $0
$4,992 $18,200
$1,000 $0
$2,735 $900
$15,749 $37,744
$263 $3,237
$699 $6,100 $15,432 $3,609 $316,673

F FINAL Budget FY2019

G Estimated
Ending FY2019

H ORIGINAL
Budget FY2020

$205,041 $0
$972 $4,992 $18,200 $1,000
$0 $2,735
$900 $15,749 $37,744
$263 $3,237
$699 $6,100 $15,432 $3,609 $316,673

$201,917 $0
$972 $3,792 $18,200 $1,000
$0 $2,735
$900 $12,943 $35,855
$349 $3,237
$686 $6,100 $14,970 $3,501 $307,157

$208,759 $6,300 $1,000 $5,884
$18,200 $1,000 $710 $0 $1,200
$17,172 $37,118
$7,942 $3,516
$724 $9,786 $16,028 $3,750 $339,089

I FINAL Budget FY2020

J 2020 Budget Explanatory Notes

$190,307 $5,900 $1,000
$49,863 Town Hall admin + Kial $18,200
$1,000 Year end financial reporting requirement $710 $0
$1,200 $19,213 8% Maximum $37,118 Medical/Dental/Life/Vision
$7,942 $3,516
$799 .3% of wages + On Call $13,253 $17,712 6.2% of wages + Town ICMA + On Call
$4,142 1.45% of wages + Town ICMA + On Call $371,875

499 20-430-210 500 20-430-211 501 20-430-215 502 20-430-220 503 504 505 20-430-221 506 20-430-222 507 20-430-223 508 20-430-225 509 20-430-227 510 20-430-228 511 20-430-229 512

Office Supplies Computer Supplies Computer Software Computer Hardware
Operational Supplies Chemicals Lab Supplies/Equipment Well/Plant Supplies Meter Parts Small Equipment/Tools Safety Equipment Misc Operating Supplies

$2,050 $200
$5,000 $15,500 $22,750
$12,000 $1,000 $700 $1,000 $2,500 $250 $100
$17,550

$2,199 $0
$935 $273 $3,408
$13,134 $1,127 $0 $0 $879 $438 $12
$15,590

$2,200 $0
$5,000 $10,000 $17,200
$14,000 $1,000 $700 $1,000 $6,000 $250 $100
$23,050

$2,200 $0
$5,000 $10,000 $17,200
$14,000 $1,000 $700 $1,000 $6,000 $250 $100
$23,050

$2,000 $0
$360 $840 $3,200
$14,519 $2,759 $50 $0 $4,880 $438 $0
$22,646

$2,200 $1,000 $6,500 $2,500 $12,200
$15,000 $2,500 $1,000 $500 $1,000 $500 $100
$20,600

$2,200 Based on overall Admin General Office Supplies expense; water billing forms $1,000 $6,500 Telemetry; Caselle Budgeting ($4,000) $2,500 Telemetry upgrade $12,200
$15,000 $2,500 $1,000 $500 $1,000 $500 $100
$20,600

2020 SUPPLEMENTAL WATER BUDGET - TOWN OF GRAND LAKE

A

B

1

513

Water Fund - Expenditures

514

Repairs and Maintenance

515 20-430-231 Gas/Fuel/Fluids

516 20-430-232 Vehicle Maintenance

517 20-430-233 Equipment Maintenance

518 20-430-234 Well/Plant Maintenance

519 20-430-235 Tires & Chains

520 20-430-237 Building Maintenance

521 20-430-238 Distribution Line Maintenance

522 20-430-239 Misc. Maintenance

523 20-430-240 Road Materials

524 20-430-241 Motors & Pumps

525

526

Resale Supplies

527 20-430-251 Resale Parts

528 20-430-252 Resale Meters

529 20-430-253 COGS-Meter

530

531

Purchased Services

532 20-430-310 Misc Service Fees

533 20-430-311 Postage/Freight

534 20-430-314 Legal Notices/Ads

535 20-430-316 Memberships

536 20-430-318 537 20-430-319 538 20-430-320 539 20-430-330 540 20-430-321 541

Testing Services Miscellaneous Services Telemetry Maintenance Bank Fees Computer System Support

C
Budget FY2018

D
Actual FY2018

E ORIGINAL
Budget FY2019

F FINAL Budget FY2019

G Estimated
Ending FY2019

H ORIGINAL
Budget FY2020

I FINAL Budget FY2020

J 2020 Budget Explanatory Notes

$4,000 $1,000 $4,000 $5,000
$800 $1,000 $14,000
$300 $5,000 $1,500 $36,600
$500 $0
$14,000 $14,500
$50 $2,000 $1,000
$700
$4,800 $250
$3,500 $0
$8,000 $21,200

$3,481 $6,628
$39 $1,426
$955 $40
$22,279 $50
$4,779 $784
$40,460
$0 $0 $5,346 $5,346
$0 $932 $230 $590
$3,812 $165 $533 $378
$7,738 $14,377

$4,000 $1,000 $1,500 $5,000
$0 $1,000 $20,000
$300 $5,000 $2,500 $40,300

$4,000 $1,000 $1,500 $5,000
$0 $1,000 $20,000
$300 $5,000 $2,500 $40,300

$2,866 $288 $50
$1,620 $0 $0
$16,227 $0
$5,000 $2,381 $28,432

$500 $0
$10,000 $10,500

$500 $0
$10,000 $10,500

$0 $0 $3,600 $3,600

$50 $2,000
$500 $700

$50 $2,000
$500 $700

$0 $2,023
$240 $650

$4,800 $200
$3,500 $250
$8,682 $20,682

$4,800 $190,200
$3,500 $250
$8,682 $210,682

$3,826 $190,000
$3,500 $270
$7,444 $207,953

$4,000 $1,000 $1,000 $5,000 $1,000 $1,000 $25,000
$250 $5,000 $2,500 $45,750
$250 $0
$10,000 $10,250
$0 $2,100
$500 $700
$5,000 $200
$5,000 $300
$9,920 $23,720

$4,000 $1,000 $1,000 Backhoe cylinder rod (1/2); 2019=Hydro maintenance $5,000 Plant - pretreatment/treatment $1,000 $1,000 $25,000 2019=nozzles on fire hydrants; Distribution - post treatment
$250 $5,000 Road base for use in winter - stored at Public Works yard. $2,500 Chem. Pump is 1995 ($1,200) $45,750
$250 Parts for new construction meters $0 Meters & Setters for new construction - Reported on COGS line
$10,000 Financial reporting requirement $10,250
$0 $2,100
$500 Publication of CCR $700 CRWA; American Water Works Association
(2) lead/copper; Groundwater source testing rule 3-yr cycle; Also have a 9-yr $5,000 cycle
$200 2019=water tank demo; Includes document recording $5,000
$300 Water customer Auto debit fees $9,920 20% IT contract; 1/2 Caselle; Itron $23,720

2020 SUPPLEMENTAL WATER BUDGET - TOWN OF GRAND LAKE

A

B

C

D

E

1

Budget FY2018

Actual FY2018

ORIGINAL Budget FY2019

542

Water Fund - Expenditures

543

Utilities

544 20-430-341 Electric Utility

$32,500 $29,599 $34,000

545 20-430-344 Telephone Utility

$3,100

$2,437

$2,800

546 20-430-345 Natural Gas Utility

$2,950

$3,872

$5,200

547 20-430-347 Internet Service

$180

$0

$0

548

$38,730 $35,908 $42,000

549

Professional Services

550 20-430-351 Legal Services

$8,000

$0

$8,000

551 20-430-352 Audit

$5,020

$2,520

$5,020

552 20-430-354 System Analysis/Eng & Survey $10,000

$0

$8,000

553 20-430-355 State Fees

$1,000

$310

$800

554

$24,020

$2,830 $21,820

555

Other Expenses

556 20-430-370 Training/Travel

$2,000

$350

$2,000

557 20-430-513 Property/Casualty Insurance

$10,800 $10,178 $10,500

558 20-430-514 Position Bonds

$200

$123

$150

559 20-430-870 Contingency-Operations

$1,000

$0

$1,000

560

$14,000 $10,651 $13,650

561

Water Fund - Expenditures

562

Debt Service

563 20-830-640 DWRF Loan - Principal

$66,000

$5,455 $67,600

564 20-830-645 DWRF Loan - Interest

$32,000

$2,667 $31,600

565

$98,000

$8,121 $99,200

566

Capital Outlay

567 20-930-750 Transfer Out (Capital)

$0

$0

$0

568 20-930-994 System Upgrades

$1,575,000 $1,120,572

$0

569 20-930-995 Capital Contingency

$0

$0

$0

570 20-930-997 Capital Direct Purchase

$28,000 $13,000

$0

571 20-930-998 Hydro Power Generator

$0

$0

$0

572

$1,603,000 $1,133,572

$0

573

Total Water Fund Expenditures $2,193,327 $1,563,327 $605,075

574

F FINAL Budget FY2019

G Estimated
Ending FY2019

H ORIGINAL
Budget FY2020

$34,000 $2,800 $5,200 $0
$42,000
$8,000 $5,020 $8,000
$800 $21,820
$2,000 $10,500
$150 $1,000 $13,650

$30,126 $2,112 $3,891 $0
$36,129
$0 $4,770
$0 $310 $5,080
$331 $11,000
$123 $0
$11,454

$32,000 $2,500 $4,500 $0
$39,000
$1,000 $5,020 $5,000
$400 $11,420
$2,000 $13,000
$150 $1,000 $16,150

$67,600 $31,600 $99,200

$67,599 $31,555 $99,154

$68,958 $30,196 $99,154

$0 $0 $0 $0 $0 $0
$795,075

$0 $0 $0 $24,000 $0 $24,000
$748,805

$0 $0 $0 $0 $0 $0
$617,333

I FINAL Budget FY2020

J 2020 Budget Explanatory Notes

$32,000 $2,885 $4,500 $0
$39,385
$1,000 $5,020 20% Water; 1/2 of single audit $5,000
$400 Legislature has not been funding - will catch up soon $11,420
$2,000 Dave & Jerry + Treasurer Caselle $13,000
$150 Position Bond $1,000 $16,150

$68,958 $30,196 $99,154
$0 $0 $26,000 2020 - Well #1 pump $0 2019 - Purchase 30% of ToolCat $0 $26,000 $676,504

2020 SUPPLEMENTAL WATER BUDGET - TOWN OF GRAND LAKE

Estimate

Date 4/22/2020

Estimate # 1099

Office: 970-887-0363
Name / Address
Town of Grand Lake P.O. Box 99 Grand Lake, Colorado 80447

We will never ask for any bank or wire transfers. CALL US if any questions and call to confirm
Project

Description
Asphalt milling and overlay Entrance to Grand Lake from Highway 34 to Fire Hydrant before Triangle Park. Revised Quote 04/22/2020. Mobilization of equipment, milling, sweeping, tackifier.
Asphalt paving including leveling course and 2" overlay, 65,938 sq.ft.

Qty

Rate

Total

1

18,000.00

18,000.00

915

140.00

128,100.00

Thanks again for your business Pat and Cathy Acord

Total

$146,100.00

Date: May 11, 2020 To: Mayor Kudron and the Board of Trustees From: John Crone, Town Manager Re: Consideration of the cancellation of the Memorial Day Parade and Fourth of July Fireworks Background
The Board of Trustees has had discussions at the April 27 meeting about cancelling the 2020 Fourth of July Fireworks due to the COVID-19 crisis. At the April 27 meeting, the Board requested more information on how this will affect local businesses. The Chamber sent out a survey at the request of the Town. The results are attached.
Recommendation If the Board chooses to cancel the Fourth of July Fireworks at this time, Staff
recommends that the event be cancelled by adopting the following motion: I move to instruct staff to take necessary steps to cancel the Fourth of July Fireworks
scheduled for July 4, 2020.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

How would you categorize your Grand Lake business?
Retail, Service Lodging

Approximately how many years has your business been active in Grand Lake?

Have you received requests for information from Guests for a status update on this years 4th of July fireworks display? If yes, how have you responded?

Lodging Properties What is the estimated rate of occupancy currently reserved for your property for this years 4th of July holiday?

Lodging Properties How far in advance do you typically see reservations for 4th of July? If you usually book all rooms, when do you typically see 100% occupancy filled?

5-10

No

1-5

No

91% - 100% 1 year. 1 year

Lodging Properties Have you received any cancellations for this 4th of July holiday since the covid-19 pandemic restrictions began? If yes, please describe below.
Yes, 2 cancelations, 1 of the 2 has

Do you believe that your business will be able to uphold 'Safer' business practices during a surge of visitation brought on by the 4th of July holiday? (IE possible occupancy rate reductions, increased cleaning needs, need for increased physical distancing etc) Uncertain
Yes

What elements of impact would you like the Town Board of Trustees to consider before making any decisions regarding the cancellation of the 4th of July fireworks?
Unlimited sidewalk sale items!! Fireworks can be seen from anywhere, as long as there are no organized gatherings,

Dining

>1

Lodging

10+

Yes. Responded saying we didn't know yet.

rebooked since.
Yes

That as far as we 91% - 100% We are

No

Yes

know everything

currently full cancellations

continues to move

and have

for the 4th

forward as planned

been for

yet

but we are waiting

about a

might still be possible. Perhaps a drive-in movie or boat parade instead of or in addition to? Keep in mind that it took less than 1 month to shut everything down and the 4th of July is more then 2 months away. PLEASE wait longer before making this decision that not only harms our local economy but will take away the towns needed tax money when sales are gone. It is ridiculous to keep businesses closed throughout the summer months, especially when virus modeling changes every single day saying that this virus was less and less deadly or contagious than originally thought. Economic

Non-Profit 10+

Dining

>1

Dining

10+

Lodging

10+

Recreation 5-10

to hear back from local and state authorities regarding the safer at home policies and will follow their lead. No

month with 1-3 rooms opening and getting refilled when cancellations happen.

Yes

46% - 60% 100%

Yes

occupancy

was booked

by last

November

As far as we know, 91% - 100% A year plus No they will happen, but we are not sure at this time.

No

Yes

Work with local

emergency services to

determine best way to

keep everyone safe.

Weigh FACTS on pros

and cons of both

economic impacts on

small businesses and

what the actual health

impacts of holding 4th

of July festivities will

look like.

Yes

It will hurt all of the

businesses. We need

some form of

celebration even if it is

limited.

No

cancel

Yes

Losing return guests as

they stay a week at a

time. Loss of revenue

due to COVID-19. With

all of the June events

being canceled, this

will be a GRAND kick-

off to summer.

Yes

Wait until June

Retail

1-5

Dining

>1

There is discussion about it now.

Uncertain Yes

Social distancing! It's not being handled now if you see the crowd on the boardwalk at The Sagebrush daily!! Oh a few move a bit a part but they forget no gatherings over 10 people! Very disappointed in this. Do not have a clue how crowd control can even begin to safely take place! We should at least offer a boat parade for visitors. I think loosing the 4th july fireworks could be a long term possibility and replace fireworks with a fantastic boat parade moving forward. We just have too many people here on the 4th with fireworks. The boat parade could be on both GL and Shadow giving more viewing opportunities. Our business is new and we were counting on 4th of July and a busy summer to boost

our business to make it

through into winter to

be open next summer.

Please don't cancel.

People can be

responsible!

Retail

10+

Yes. Have said we Unknown /

Yes

The fact that we need

expect them to

Rather Not

to be trusted at some

occur.

Say

point to protect our

customers. We can't

just shut down life

indefinitely.

Service

10+

no

Unknown / na

na

No

Wait until early June to

Rather Not

decide.

Say

Service

10+

Waiting to hear

Spread of virus

Retail

10+

No.

Wait untill next year

for Major Events

Yes

As we all know, the 4th

is the biggest weekend

of the year for business

revenue. And, being

on a Saturday this

year, it has the

potential to

significantly off-set the

impact that businesses

have experienced

during the "shut

down". We appreciate

the proactive efforts

and the opportunity to

provide input, but we

also believe a decision

Retail

10+

No.

Lodging,

10+

No

Retail, Dining

Retail

1-5

No

61% - 75% 0ne year

Yes

Yes
No Uncertain

should not be made any earlier than absolutely necessary. It should be looked at in the same perspective as the fire danger a couple years ago. That situation wasn't known until much closer to the date. The future of this situation is not known and should be monitored through mid-June before a decision is made. We have been closed since mid-March. The 4th of July weekend can make up for much of the lost sales that we have had. Please do not make a decision prematurely. Safety first
Social distance, face masks, alcohol, those over 65, consequences of holding and not holding the fireworks (what is the worst thing that could happen with both

Service

1-5

No

Non-Profit 10+

No

Dining

5-10

Service

10+

We have replied with " it's hard to say". " If we only knew what the situation would be like in a month or two"
Yes, I told them we don't know if it will be happening.

choices?, what are the

virus rules going to be

from the state and

county on or about

July 4, etc.

Yes

With the 4th being on

Saturday they are

going to be coming up

anyway. Have the

fireworks!

We need to let those

who chose not to

participate do so.

Personal responsibility

must prevail. Give the

businesses a chance

and calling it off will

not accomplish that.

Yes

Of course our

community and

residences life's and

health should be first

and foremost but we

all need to survive and

survival also means not

loosing our

businesses!,

Yes

I think you would have

to have someone

walking the beach area

enforcing the 6'

distance between

parties.

Recreation 10+ Service

Lodging,

10+

Retail

Retail

10+

Dining

10+

Retail, Non- 10+

Profit

Yes, we have told them we don't know. Yes, on hold

Yes, we tell guests that the status is unknowm
No, not yet

76% - 90% a year

no the people who live here during these tough times---and who communicate "safely" from home, desperately hope the Town will do the RIGHT thing for all of us and cancel, of course, the mass

Yes

yes, to reschedule because of covid

Yes Uncertain

Historical aspect as start of SUMMER IN GRAND LAKE. THERE ARE MORE BUSINESSES THAN LODGING, they matter too. Please cancel or postpone

Yes

The number of people

that will be in our town

during the 4th

weekend. How is

crowd control handled

this year? Thinking

about all the elements,

including distancing-

who creates a plan and

how is it enforced?

Yes

No

the safety and health

of all the citizens and

local workers here who

must not be exposed

to potential exposure

to the deadly virus--

from many. many

visitors who are

"escaping" their own

domain---many who

Service,

10+

Realtor

confusion of being one of the few sites in Colorado to invite masses up here to celebrate in our once safe waters! Yes, I had to say, we're not sure yet but have let people know that I'm personally hoping they cancel in consideration of health factors. People's lives are more important than money!

Many of my No Real Estate Customers have had a huge amount of cancellations on their Rental Homes & Condos. Most are actually fine with this as they do not want our Communities to be infiltrated with this virus.

might have a "Spring Break" mentality priority over the health and welfare of our own community!
I think it is very irresponsible to not take every precaution to keep this virus from spreading more, especially in our little Town & County. We have already lost far too many lives & health care is stretched to the limits already & has been for so long. I strongly feel that we will have complete & utter pandemonium with this pandemic if we don't cancell Fireworks & all other large group events in Grand Lake. We will already have a larger population of people coming here with great chances of many that may be infected. Gunnison is a very viable example of what

10+

Hopeful that Town

will be open and

believe that it

should be

could happen- 4

Tourists came to Town

and they had over a

hundred case from the

spread in a very short

time frame. They

ended up having to

block the road to

Gunnison & Crested

Butte twice now. If we

allow these gatherings

to happen, we will

most likely have a lock

down again that's even

worse & affect

Businesses even more

dramatically.

Yes

Businesses MAY be

able to survive the

summer. But a strong

summer is the ONLY

way business can

survive thru the

Winter. You make your

money in the summer

so you can survive the

winter

Lodging

10+

Dining

1-5

No

91% - 100% Full by

No

Janurary

Yes

All you will do is kick

the can down the road.

I can't handle anymore

cancellations.

It is never going to be

safe. You have 16,000

people and 5 cases no

deaths. Your chance of

getting the virus is

.0003125 in Grand

County 0 chance of

death.

I am not politically

correct-I question and

use common sense!

Courage is not the

absence of fear, it is

going forward in the

face of it!

I realize you are afraid

of the influx of people,

but you can't base

economic decisions on

fear!

Yes

Lodging

10+

no

91% - 100% January filled no by january

Yes

First we should have

allowed lodging on

May 1st, so we could

have eased into it

rather than all at once

on Memorial day

weekend! I would like

to have the town

board stay out of it and

let the smart business

owners of Grand Lake

take care of safety

precautions. The stay

in place order has only

prolonged the virus

and reduced

immunity.. Chance of

contracting virus and

dying is currently

.00013207 in Colorado.

The impact of

government & the CV

is working together will

cause more death and

economic destruction

in Grand County. We

are not New York/New

Jersey where 50 % of

the deaths are. Where

is the uptick of CV in

Grand County since

grocery stores

(probably on of the

largest social

campground 10+ Non-Profit 10+

gatherings) have been open all this time anyway even before all the safeguards? Common sense needs to rule the day. Not panic. It will NEVER be safe!

yes - told them nothing has been decided to wait patiently as things change every day
No

91% - 100%

1 year out we have 95% of all site booked for the following year

No cancellations yet as all July 4th reservations are paid in FULL 3 night minimum with no refunds!

Uncertain No

Crowds will still come to get out of the heat folks will simply do their own thing (good and bad decisions will be made regardless of what the rules are).
Do July 4th fireworks bring people to Grand Lake, or do they come regardless? Is it a better plan to add fireworks to Buffalo BBQ?

Lodging

10+

Lodging

10+

Non-Profit 10+

No requests received.
No.

1% - 15% We typically No. Not yet, Yes

reach

but none of

occupancy our three

for 4th of

cabins have

July.

currently

However, it is been

likely that we reserved. We

will be

have a few

severely

reservations

restricting for our main

our available lodge, which

lodging this will likely be

summer. It is cancelled as

likely that of we anticipate

all our

not opening

lodging, only the lodge to

our three

guests this

cabins will be season.

available to

reserve.

91% - 100% 8 months in no

Yes

advance

Because it is likely that we will only be opening a fraction of our lodging this season, I am not sure how much of an actual impact the cancellation would have on our occupancy.
i will follow the lead of the town We have already cancelled our summer (theatre) season, so we'll only be active and present if the government-allowed gatherings will permit us. If the State allows public gatherings, we're committed to presenting

Lodging

10+

Lodging

10+

Service

5-10

Retail

10+

Dining

1-5

Dining

10+

Yes, at this time, the 91% - 100% A year or

No.

fireworks are still

more.

happening.

No

91% - 100% 4 to 6

No

months out

No

Unknown /

Rather Not

Say

No

No

*something*....we just don't know what yet.

Yes Yes Uncertain

Any resumption of "normalcy" would be helpful, so fireworks would be a great morale boost. We would lose considerable revenue and decrease in our reputation if the fireworks are cancelled.

Uncertain Yes
Uncertain

Just cancel them already! July 4th week and weekend creates it own economy that allows us to operate through out the year from the revenue. It significantly helps our business. If there is a way to still have large volumes while being safe, we would love to have a vibrant economy.

How would you categorize your Grand Lake business?
Retail, Service Lodging

Approximately how many years has your business been active in Grand Lake?

Have you received requests for information from Guests for a status update on this years 4th of July fireworks display? If yes, how have you responded?

Lodging Properties What is the estimated rate of occupancy currently reserved for your property for this years 4th of July holiday?

Lodging Properties How far in advance do you typically see reservations for 4th of July? If you usually book all rooms, when do you typically see 100% occupancy filled?

5-10

No

1-5

No

91% - 100% 1 year. 1 year

Lodging Properties Have you received any cancellations for this 4th of July holiday since the covid-19 pandemic restrictions began? If yes, please describe below.
Yes, 2 cancelations, 1 of the 2 has

Do you believe that your business will be able to uphold 'Safer' business practices during a surge of visitation brought on by the 4th of July holiday? (IE possible occupancy rate reductions, increased cleaning needs, need for increased physical distancing etc) Uncertain
Yes

What elements of impact would you like the Town Board of Trustees to consider before making any decisions regarding the cancellation of the 4th of July fireworks?
Unlimited sidewalk sale items!! Fireworks can be seen from anywhere, as long as there are no organized gatherings,

Dining

>1

Lodging

10+

Yes. Responded saying we didn't know yet.

rebooked since.
Yes

That as far as we 91% - 100% We are

No

Yes

know everything

currently full cancellations

continues to move

and have

for the 4th

forward as planned

been for

yet

but we are waiting

about a

might still be possible. Perhaps a drive-in movie or boat parade instead of or in addition to? Keep in mind that it took less than 1 month to shut everything down and the 4th of July is more then 2 months away. PLEASE wait longer before making this decision that not only harms our local economy but will take away the towns needed tax money when sales are gone. It is ridiculous to keep businesses closed throughout the summer months, especially when virus modeling changes every single day saying that this virus was less and less deadly or contagious than originally thought. Economic

Non-Profit 10+

Dining

>1

Dining

10+

Lodging

10+

Recreation 5-10

to hear back from local and state authorities regarding the safer at home policies and will follow their lead. No

month with 1-3 rooms opening and getting refilled when cancellations happen.

Yes

46% - 60% 100%

Yes

occupancy

was booked

by last

November

As far as we know, 91% - 100% A year plus No they will happen, but we are not sure at this time.

No

Yes

Work with local

emergency services to

determine best way to

keep everyone safe.

Weigh FACTS on pros

and cons of both

economic impacts on

small businesses and

what the actual health

impacts of holding 4th

of July festivities will

look like.

Yes

It will hurt all of the

businesses. We need

some form of

celebration even if it is

limited.

No

cancel

Yes

Losing return guests as

they stay a week at a

time. Loss of revenue

due to COVID-19. With

all of the June events

being canceled, this

will be a GRAND kick-

off to summer.

Yes

Wait until June

Retail

1-5

Dining

>1

There is discussion about it now.

Uncertain Yes

Social distancing! It's not being handled now if you see the crowd on the boardwalk at The Sagebrush daily!! Oh a few move a bit a part but they forget no gatherings over 10 people! Very disappointed in this. Do not have a clue how crowd control can even begin to safely take place! We should at least offer a boat parade for visitors. I think loosing the 4th july fireworks could be a long term possibility and replace fireworks with a fantastic boat parade moving forward. We just have too many people here on the 4th with fireworks. The boat parade could be on both GL and Shadow giving more viewing opportunities. Our business is new and we were counting on 4th of July and a busy summer to boost

our business to make it

through into winter to

be open next summer.

Please don't cancel.

People can be

responsible!

Retail

10+

Yes. Have said we Unknown /

Yes

The fact that we need

expect them to

Rather Not

to be trusted at some

occur.

Say

point to protect our

customers. We can't

just shut down life

indefinitely.

Service

10+

no

Unknown / na

na

No

Wait until early June to

Rather Not

decide.

Say

Service

10+

Waiting to hear

Spread of virus

Retail

10+

No.

Wait untill next year

for Major Events

Yes

As we all know, the 4th

is the biggest weekend

of the year for business

revenue. And, being

on a Saturday this

year, it has the

potential to

significantly off-set the

impact that businesses

have experienced

during the "shut

down". We appreciate

the proactive efforts

and the opportunity to

provide input, but we

also believe a decision

Retail

10+

No.

Lodging,

10+

No

Retail, Dining

Retail

1-5

No

61% - 75% 0ne year

Yes

Yes
No Uncertain

should not be made any earlier than absolutely necessary. It should be looked at in the same perspective as the fire danger a couple years ago. That situation wasn't known until much closer to the date. The future of this situation is not known and should be monitored through mid-June before a decision is made. We have been closed since mid-March. The 4th of July weekend can make up for much of the lost sales that we have had. Please do not make a decision prematurely. Safety first
Social distance, face masks, alcohol, those over 65, consequences of holding and not holding the fireworks (what is the worst thing that could happen with both

Service

1-5

No

Non-Profit 10+

No

Dining

5-10

Service

10+

We have replied with " it's hard to say". " If we only knew what the situation would be like in a month or two"
Yes, I told them we don't know if it will be happening.

choices?, what are the

virus rules going to be

from the state and

county on or about

July 4, etc.

Yes

With the 4th being on

Saturday they are

going to be coming up

anyway. Have the

fireworks!

We need to let those

who chose not to

participate do so.

Personal responsibility

must prevail. Give the

businesses a chance

and calling it off will

not accomplish that.

Yes

Of course our

community and

residences life's and

health should be first

and foremost but we

all need to survive and

survival also means not

loosing our

businesses!,

Yes

I think you would have

to have someone

walking the beach area

enforcing the 6'

distance between

parties.

Recreation 10+ Service

Lodging,

10+

Retail

Retail

10+

Dining

10+

Retail, Non- 10+

Profit

Yes, we have told them we don't know. Yes, on hold

Yes, we tell guests that the status is unknowm
No, not yet

76% - 90% a year

no the people who live here during these tough times---and who communicate "safely" from home, desperately hope the Town will do the RIGHT thing for all of us and cancel, of course, the mass

Yes

yes, to reschedule because of covid

Yes Uncertain

Historical aspect as start of SUMMER IN GRAND LAKE. THERE ARE MORE BUSINESSES THAN LODGING, they matter too. Please cancel or postpone

Yes

The number of people

that will be in our town

during the 4th

weekend. How is

crowd control handled

this year? Thinking

about all the elements,

including distancing-

who creates a plan and

how is it enforced?

Yes

No

the safety and health

of all the citizens and

local workers here who

must not be exposed

to potential exposure

to the deadly virus--

from many. many

visitors who are

"escaping" their own

domain---many who

Service,

10+

Realtor

confusion of being one of the few sites in Colorado to invite masses up here to celebrate in our once safe waters! Yes, I had to say, we're not sure yet but have let people know that I'm personally hoping they cancel in consideration of health factors. People's lives are more important than money!

Many of my No Real Estate Customers have had a huge amount of cancellations on their Rental Homes & Condos. Most are actually fine with this as they do not want our Communities to be infiltrated with this virus.

might have a "Spring Break" mentality priority over the health and welfare of our own community!
I think it is very irresponsible to not take every precaution to keep this virus from spreading more, especially in our little Town & County. We have already lost far too many lives & health care is stretched to the limits already & has been for so long. I strongly feel that we will have complete & utter pandemonium with this pandemic if we don't cancell Fireworks & all other large group events in Grand Lake. We will already have a larger population of people coming here with great chances of many that may be infected. Gunnison is a very viable example of what

10+

Hopeful that Town

will be open and

believe that it

should be

could happen- 4

Tourists came to Town

and they had over a

hundred case from the

spread in a very short

time frame. They

ended up having to

block the road to

Gunnison & Crested

Butte twice now. If we

allow these gatherings

to happen, we will

most likely have a lock

down again that's even

worse & affect

Businesses even more

dramatically.

Yes

Businesses MAY be

able to survive the

summer. But a strong

summer is the ONLY

way business can

survive thru the

Winter. You make your

money in the summer

so you can survive the

winter

Lodging

10+

Dining

1-5

No

91% - 100% Full by

No

Janurary

Yes

All you will do is kick

the can down the road.

I can't handle anymore

cancellations.

It is never going to be

safe. You have 16,000

people and 5 cases no

deaths. Your chance of

getting the virus is

.0003125 in Grand

County 0 chance of

death.

I am not politically

correct-I question and

use common sense!

Courage is not the

absence of fear, it is

going forward in the

face of it!

I realize you are afraid

of the influx of people,

but you can't base

economic decisions on

fear!

Yes

Lodging

10+

no

91% - 100% January filled no by january

Yes

First we should have

allowed lodging on

May 1st, so we could

have eased into it

rather than all at once

on Memorial day

weekend! I would like

to have the town

board stay out of it and

let the smart business

owners of Grand Lake

take care of safety

precautions. The stay

in place order has only

prolonged the virus

and reduced

immunity.. Chance of

contracting virus and

dying is currently

.00013207 in Colorado.

The impact of

government & the CV

is working together will

cause more death and

economic destruction

in Grand County. We

are not New York/New

Jersey where 50 % of

the deaths are. Where

is the uptick of CV in

Grand County since

grocery stores

(probably on of the

largest social

campground 10+ Non-Profit 10+

gatherings) have been open all this time anyway even before all the safeguards? Common sense needs to rule the day. Not panic. It will NEVER be safe!

yes - told them nothing has been decided to wait patiently as things change every day
No

91% - 100%

1 year out we have 95% of all site booked for the following year

No cancellations yet as all July 4th reservations are paid in FULL 3 night minimum with no refunds!

Uncertain No

Crowds will still come to get out of the heat folks will simply do their own thing (good and bad decisions will be made regardless of what the rules are).
Do July 4th fireworks bring people to Grand Lake, or do they come regardless? Is it a better plan to add fireworks to Buffalo BBQ?

Lodging

10+

Lodging

10+

Non-Profit 10+

No requests received.
No.

1% - 15% We typically No. Not yet, Yes

reach

but none of

occupancy our three

for 4th of

cabins have

July.

currently

However, it is been

likely that we reserved. We

will be

have a few

severely

reservations

restricting for our main

our available lodge, which

lodging this will likely be

summer. It is cancelled as

likely that of we anticipate

all our

not opening

lodging, only the lodge to

our three

guests this

cabins will be season.

available to

reserve.

91% - 100% 8 months in no

Yes

advance

Because it is likely that we will only be opening a fraction of our lodging this season, I am not sure how much of an actual impact the cancellation would have on our occupancy.
i will follow the lead of the town We have already cancelled our summer (theatre) season, so we'll only be active and present if the government-allowed gatherings will permit us. If the State allows public gatherings, we're committed to presenting

Lodging

10+

Lodging

10+

Service

5-10

Retail

10+

Dining

1-5

Dining

10+

Yes, at this time, the 91% - 100% A year or

No.

fireworks are still

more.

happening.

No

91% - 100% 4 to 6

No

months out

No

Unknown /

Rather Not

Say

No

No

*something*....we just don't know what yet.

Yes Yes Uncertain

Any resumption of "normalcy" would be helpful, so fireworks would be a great morale boost. We would lose considerable revenue and decrease in our reputation if the fireworks are cancelled.

Uncertain Yes
Uncertain

Just cancel them already! July 4th week and weekend creates it own economy that allows us to operate through out the year from the revenue. It significantly helps our business. If there is a way to still have large volumes while being safe, we would love to have a vibrant economy.

Date: May 11, 2020 To: Mayor Kudron and the Board of Trustees From: John Crone, Town Manager
Re: Possible Donation to Grand County Small Business Emergency Fund
Background
The COVID-19 pandemic continues to have a very major impact on our local businesses. Many of our businesses are struggling to stay afloat. To help with these businesses, the Grand Foundation has set up the Grand County Small Business Emergency Assistance Grant Fund. This fund was originally funded by donations from the towns and from the county. Using those original funds, the Grand Foundation was able to leverage almost $200,000 in outside donations. Grand Lake contributed $25,000 to the fund on April 6.
The Grand Foundation has now gone through four rounds of disbursements. They have given Grand Lake business almost $60,000 in emergency aid so far. There are approximately $_____ in outstanding requests from Grand Lake businesses. However, the fund has gone through almost of its money and is now looking for additional funding. During the last round of money, they were forced to severely limit the grants.
Businesses are starting to reopen in Grand Lake; however, the openings are limited, and our businesses will likely continue to suffer economic harm. There are many state and federal programs that the businesses can apply to for help; but there are many immediate needs that cannot be met by these programs. The success of our businesses is where most of our operating revenue comes from.
The Town is also facing unprecedented financial difficulties. Our March sales tax revenues were down almost 20% over the same period last year. The Town has had to postpone several major capital projects and has undertaken other actions to ensure that there is enough money for the Town to operate.
The Grand Foundation has requested that The Town contribute an additional donation to help fund business grants.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

Recommendation If the Board wishes to donate additional funds, it should determine an appropriate amount
to donate to the fund and approve the appropriation of such amount by approving the following motion:
I move that the Board of Trustees approve ordinance 04-2020, An Emergency Ordinance Appropriating Certain Funds to the Grand County Small Business Emergency Assistance Grant Fund for an amount of $________.
If the Board does not feel it is prudent to make another donation at this time, no action needs to be taken.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

TOWN OF GRAND LAKE BOARD OF TRUSTEES
EMERGENCY ORDINANCE NO. 04-2020
AN EMERGENCY ORDINANCE APPROPRIATING CERTAIN FUNDS TO THE GRAND COUNTY SMALL BUSINESS EMERGENCY ASSISTANCE GRANT FUND
WHEREAS, the Board of Trustees of the Town of Grand Lake, Colorado, pursuant to Colorado Statute is vested with the authority of administering the affairs of the Town of Grand Lake, Colorado; and
WHEREAS, the COVID-19 pandemic has created unforeseen, serious financial difficulties for many of the Town's small businesses; and
WHEREAS, without immediate financial assistance, many of the aforementioned businesses will suffer catastrophic loss even resulting in closure of businesses; and
WHEREAS, the Grand Foundation has set up a Small Business Emergency Assistance Grant Fund and has requested donations from Grand County and from the towns in Grand County; and
WHEREAS, the Board of Trustees find it necessary for the preservation of the health, safety and welfare of the citizens of Grand Lake to appropriate funds to the Grand County Small Business Emergency Assistance Grant Fund; and
WHEREAS, the Board of Trustees find it necessary to appropriate such funds immediately upon passage of this emergency ordinance to avoid unnecessary delay in making such funds available to Grand Lake small businesses, causing harm to citizens of Grand Lake and to provide for the immediate protection and preservation of the public health, safety, and welfare of the citizens of the Town of Grand Lake.
NOW THEREFORE BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF GRAND LAKE AS FOLLOWS:
1. The Town of Grand Lake Board of Trustees hereby directs and authorizes the Mayor to take all necessary actions to have the Town of Grand Lake immediately 1

appropriate a sum of $________ to be donated to the Grand Foundation's Grand County Small Business Emergency Assistance Grant Fund.
2. Validity. If any part of this ordinance is held to be unconstitutional or invalid for any reason such decision shall not affect the validity or constitutionality of the remain portions of this ordinance. The Board of Trustees hereby declares that it would have approved this ordinance and each part or parts thereof irrespective of the fact that any one part or parts be declared unconstitutional or invalid.
3. Repeal. Existing ordinances or parts of ordinances covering the same matters as embraced in this ordinance are hereby repealed and all ordinances or parts of ordinances inconsistent with the provisions of this ordinance are hereby repealed, except that this repeal shall not affect or prevent collection of any impact fees incurred of any ordinance hereby repealed prior to the taking effect of this ordinance.
4. Publication and Effective Date. This Ordinance is necessary for the immediate protection and preservation of the public health, safety, and welfare of the citizens of the Town of Grand Lake, Colorado for reasons described above, and therefore, shall become effective immediately as an emergency ordinance upon adoption by the Town Board of Trustees.

INTRODUCED, PASSED AND ADOPTED A REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE TOWN OF GRAND LAKE AND SIGNED THIS 11th DAY OF MAY, 2020.

Votes Approving: Votes Opposed: Absent: Abstained:

__________ __________ __________ __________

ATTEST:

BOARD OF TRUSTEES OF THE TOWN OF GRAND LAKE, COLORADO

_______________________________ By: ___________________________________

Jennifer Thompson

Stephen Kudron

Town Clerk

Mayor

2

Date: May 11, 2020 To: Mayor Kudron and the Board of Trustees From: John Crone, Town Manager
Re: Waiver of Prohibition Against Hiring of Family Members
Background
The Town of Grand Lake's Personnel Guidelines, adopted by the Board on October 28, 2019 prohibits the hiring of direct family members for full-time employment.
Hiring of Employee's Family Prohibited. The Town will not consider an employee's spouse, children, parents, siblings, or spouse's parents for full-time employment.
Jennifer Thompson is the Town Clerk. Her son, John Yarnall, has just moved to Grand Lake and is interested in working a seasonal job at the Headwater's Marina this summer. As a full-time, seasonal employee, Mr. Yarnall will be prohibited from taking this position. If the Board grants a waiver, Captain Rick is very interested in hiring him.
The Marina is scheduled to open this coming weekend. In past years the marina staff has been comprised of a mix of locals and J1 visa holders. Due to the COVID-19 pandemic, the federal government has suspended all routine immigrant and non-immigrant visa services. This includes the J1 visa program. This is creating a serious stress on Capt. Rick's ability to fully staff for the summer.
The position that Mr. Yarnall is applying for answers directly to Capt. Rick Tomkievich. Capt. Rick's immediate supervisor is the Town Manager. The Town Clerk does not have any authority over this position or direct interaction except for Human resource issues. If the Board grants this waiver, the Town Manager will respond to any human resource issues that may come up with Mr. Yarnall's employment.
Recommendation
If the Board wishes to grant a waiver from the Personnel Guidelines prohibition on the hiring of an employee's family member it may do so by approving the following motion:
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

I move that John Yarnall be granted a waiver for a 2020 summer seasonal position at the Headwaters Marina from the Town Personnel Guidelines' probation against the hiring of an employee's family member.
If the Board does not wish to grant a waiver at this time, no action needs to be the taken.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

Date: May 11, 2020 To: Mayor Kudron and the Board of Trustees From: John Crone, Town Manager
Re: Creation of an Office of Financial Trustee and Selection of Officer
Creation of an Office of Financial Trustee Background
Colorado State Statute 31-4-304 and Grand Lake Municipal Code 2-3-3(B)and (C) allow for the Board to create a position of Financial Trustee and elect the person who will fill the position. "The Board of Trustees may appoint other officers as it may deem necessary for good government of the Town, and prescribe their duties, fix their compensation and require an oath of affirmation." Town Code 2-3-3(B). This position would serve a two-year term to be elected at the first meeting following every election.
Staff recommends that the position be defined as "Financial Trustee: The Financial Trustee shall be one of the Trustees, selected by the Board of Trustees at the first meeting following every election, who shall serve as Chair of the Finance Committee and shall serve as the Board of Trustees' liaison for budgetary issues. The Financial Trustee shall also serve on the Board of Trustees' Executive Committee."
In creating this position, the Board will be formalizing and clearly defining an office that will have a significant impact on one of the most important roles that the Board of Trustees has: financial oversight. Creation of this office will not lesson the individual responsibility of each Trustee to make informed, impartial financial decisions. Nor will it relieve any Trustee of their fiduciary duty to the Town.
For several years the Board has had a trustee act as a financial trustee. This has been a very successful and efficient program.
Recommendation
If the Board wishes to create a position of Financial Trustee, it may do so by approving the following motion:
I move that the Board of Trustees create the office of Financial Trustee pursuant to Grand Lake Town Code 2-3-3.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

If the Board does not wish to crate the office of Financial Trustee at this time, no action needs to be the taken. Selection of Financial Trustee
If the Board of Trustees have created the office of Financial Trustee, the Board may appoint a Trustee to serve as Financial Trustee by approving the following motion:
I move that the Board of Trustees appoint _________ to the position of Financial Trustee for the term that expires in 2022.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

Date: May 11, 2020 To: Mayor Kudron and the Board of Trustees From: John Crone, Town Manager Re: Creation of an Executive Committee
Pursuant to Grand Lake Municipal Code 2-3-9, "Any question pending before the Board of Trustees may be referred to a standing committee, or to a special committee, for its consideration and report. Standing committees shall be appointed at a regular meeting by the Mayor."
The Mayor has indicated his desire to establish an Executive Committee to advise the Mayor on issues related to creating meeting agendas and administrative issues. In order to create such a committee, the Mayor should use the following language.
I hereby create an Executive Committee to advise the Mayor on issues related to creating meeting agendas and administrative issues. The Executive Committee shall be chaired by the Mayor and shall consist of: the Mayor, the Mayor Pro Tem, the Financial Trustee and the Town Manager.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

Two million five hundred thirty-five thousand four hundred fifty-one dollars and fifty cents

1 2 3 4 ( Pre Bid Q & A ) 5

March 27 April 3 April 30 April 30 May 6, 2020

BID SCHEDULE
The undersigned (in compliance with the Invitation to Bid) hereby proposes to do all work called for in said Project Manual and as shown on said drawings and detail drawings, and to furnish all labor, materials, tools, construction equipment, operation equipment, and all appurtenances necessary for completion of said work at the unit prices shown on the following Bid Schedule. It is understood the description of work and the quantities of work and materials, as included herein, is brief and is intended only to indicate the general nature of the work which is more particularly described in Section 001150, Measurement and Payment. The actual final quantities will be field measured and agreed to for final payment.

Grand Lake Streetscape Project- Park Ave.

Item

Description

Unit

Estimated Quantity

Unit Price

1 CLEARING AND GRUBBING 2 REMOVAL OF TREE 3 REMOVAL OF STRUCTURE 4 REMOVAL OF CURB AND GUTTER 5 REMOVAL OF PAVERS 6 RESET BRICK PAVERS

LS

1

$13,000.00

EA

25

$200.00

EA

8

$200.00

LF

123 $26.00

SY

5

$75.00

SY

6

$57.00

7 REMOVAL OF CONCRETE PAVEMENT SY

177 $18.00

8 REMOVAL OF ASPHALT MAT

SY

11561 $4.00

9 UNCLASSIFIED EXCAVATION (COMPLETE-1N-PLACE)

CY

9500 $21.00

10 STOCKPILE TOPSOIL 11 SUBGRADE SOIL PREPARATION 12 EROSION LOG (12 INCH}

CY

666 $23.50

SY

15545 $2.00

LF

2206 $6.00

13 SILT FENCE

LF

14 INLET PROTECTION (AGGREGATE BAG) EA

15 CONCRETE WASHOUT STRUCTURE

EA

1175 $2.00

14 $191.00

2

$2,300.00

16 VEHICLE TRACKING PAD 17 RESET GROUND SIGN 18 RESET FENCE 19 ADJUST STRUCTURE (CLEAN OUT)

EA

2

$3,000.00

EA

7

$535.00

LF

35 $30.00

EA

3

$1,154.00

20 ADJUST MANHOLE 21 MODIFY INLET 22 ADJUST VALVE BOX

EA

8

$675.00

EA

3

$2,400.00

EA

14 $300.00

Total Amount $13,000.00 $5,000.00 $1,600.00 $3,198.00 $375.00 $342.00 $3,186.00 $46,244.00
$199,500.00
$15,651.00 $31,090.00 $13,236.00 $2,350.00 $2,674.00 $4,600.00 $6,000.00 $3,745.00 $1,050.00 $3,462.00 $5,400.00 $7,200.00 $4,200.00

Town of Grand Lake, Colorado

00300-3

Phase III Streetscape Project

$2,600.00
$5.00
$26.00 $22.00 $30.00
$105.00
$32.00 $53.00 $56.00 $56.00 $560.00 $92.00 $3,400.00 $4,000.00 $2,700.00 $4,500.00
$36.00

$3,354.00
$3,920.00
$161,278.00 $34,474.00
$466,350.00
$5,985.00 $23,360.00 $2,809.00 $23,744.00 $52,080.00 $560.00 $18,032.00 $10,200.00 $24,000.00 $2,700.00 $4,500.00
$1,980.00

$22.00
$219.00 $50.00 $10.50

$3,190.00
$35,916.00 $17,800.00 $83,685.00

$5.00

$14,165.00

$5,100.00 $9.00 $15.00 $32,000.00 $23,000.00 $232,000.00

$86,700.00 $13,779.00 $1,665.00 $32,000.00 $23,000.00 $232,000.00

$2,800.00 $312.00 $22.00 $550.00 $190,000.00

$2,800.00 $8,112.00 $3,080.00 $1,650.00 $190,000.00 $1,961,971.00

$2.00 $2.00 $8.00 $2.20

$31,090.00 $31,090.00 $24,880.00 $3,764.20
$90,824.20

One million, nine hundred sixty one thousand nine hundred seventy one

May 07, 2020 Town of Grand Lake RE: Grand Lake Street Scape Phase III
Oldcastle SW Group, Inc. dba United Companies is pleased to submit the following information for the Grand Lake Street Scape Phase III project. It is our intention to provide the Town of Grand Lake with the best in project management and construction services in order to deliver a project of the utmost quality, which functions at the highest level, and will be a long lasting improvement for the owner and its users. We have the manpower, equipment, materials and expertise to provide the best value to the project and all stakeholders.
All information is true, complete and based on our many years of experience working in western Colorado. Kyle Link will be the contact for any questions you may have concerning the attached information and our bid proposal. He can be reached at 970-243-4900, by cell at 970-875-4702 and email at kyle.link@unitedco.com.
We are proud of the work we have performed in the past and sincerely appreciate the opportunity to be part of this project. Please do not hesitate to contact us with any questions that you may have.
Sincerely,
Chip Bair Business Development Manager chip.bair@unitedco.com Office: 970-243-4900 x2212 Cell: 970-376-6409

3.2.1 Projects Under Contract:

Qualifications of Bidders The Preferred Source

Major Contracts in Force

Project Name and Contract Numbers

Owner's Name, Address, Scope of Work Performed Contact Name and Telphone #

Contract Amount

Orchard Avenue Normandy Drive to 29 Road

Mesa County Division of

Water, sewer, irrigation,

Transportation, Matthew

storm drain piping, hydrants,

Nichols, 971 Coffman Road, drainage structures, sewer

White water, CO 81527, (970) manholes, removals,

255-5080

excavation, landscape, base

course, asphalt paving,

concrete flatwork, fencing,

conduit, traffic control

$2,000,935.00

Percent Estimated Complete Completion Date

95%

5/1/2020

Hayden High Schools

Adolph & Peterson / Routt Asphalt paving County School District, Tyler Sartorius, 303-363-7101

$482,358.00

On-Srteeet Parking and Town of Avon, Justin

Storm drainage, water

Water Quality Vault

Hildreth,100 Mikaela Way quality vault, reconstruction,

P.O. Box 975, Avon, CO

asphalt paving

81620, 970-748-4045

NHPP 050A-038 US550 CDOT Region 3, Montrose, Removals, lighting, structure

Montrose Phase I ADA Bryan Mazzochi, 970-249- adjustments, asphalt

Ramps

5285, 2424 Townsend Avenue, patching, ADA ramps, curb,

Montrose, CO, 81401

gutter and sidewalk,

pavement marking, traffic

control, erosion control

$528,628.00 $1,192,390.00

VVMC - East Wing

GE Johnson Construction, Drainage, site work and Travis Clem, 719-473-5321, 25 utilities N Cascade Ave, Suite 400, Colorado Springs, CO

$954,971

STA 0241-065 Leadville Resurfacing

CDOT, Region 3, Karen

Removals, ADA

Berdoulay P.E. 714 Grand improvements, drainage,

Avenue, Eagle, CO 81631, 970-aggregate base course,

328-9935

asphalt milling, asphalt

patching and paving,

pedestrian railing, concrete

curb and sidewalk, electrical,

lighting, traffic control

$4,999,825.00

25%

8/15/2020

0%

6/30/2020

80%

5/31/2020

85%

Ongoing

0%

10/16/2020

The Preferred Source

STR 330A-002 SH 330 Collbran Resurfacing

CDOT, Region 3, Trevor

Planing, removals, patching,

Wooley, 970-248-7383, 606 S. shoulder treatment, concrete

9th Street, Grand Junction, CO box culvert, asphalt

81501

resurfacing, guard rail,

pavement markings, traffic

control

$2,984,158.00

C 145A-077 SH 145 Deep Patch Repairs

CDOT Region 5, Jason

Removals, structure

Fullerton, 970-385-1440, 3803 excavation and backfill, wall

North Main Avenue, Durango, repair, asphalt patching,

CO 81301

riprap, traffic control

$1,495,553.00

Arrowhead 2020 Paving

Arrowhead Metro District, C/O Alpine Engineering, Tim Leininger, 970-926-3373, 34510 Highway 6, Edwards, CO 81632

Asphalt milling and overlay

Red Sky Ranch 2020 Paving Project

Holland Creek Metro District, Asphalt milling and overlay C/O Alpine Engineering, Tim Leininger, 970-926-3373, 34510 Highway 6, Edwards, CO 81632

River Bend Lift Station Elimination

City of Grand Junction, Lee 8 and 10" SDR 35 sewer

Cooper, 970-244-1554, 250 N. pipe, manholes, dewatering,

5th Street, Grand Junction, CO bypass pumping, removals of

81501

existing sewer structures,

asphalt patching, traffic

control

$141,706.00 $156,793.00 $764,595.00

Multi-Agency Paving and Gunnison County, Marlene Full depth reclaimation,

Rehabilitation Project Crosby, 195 Basin Park Drive, milling, asphalt paving, traffic

Gunnison, CO 81230, 970-641- control

0044

TOT Park Pavillion

Hensen Construction, Frank Site prep, structural

Hensen, 970-882-8828

excavation and backfill,

earthwork, slab prep, utility

installations

STR 141A-044 SH 141 & CDOT Region 5, Durango, Asphalt milling, removals,

145- Slickrock Surface Jason Vorhees, 970-385-1440, aggregate base course, full

Treatment

3803 N Main Avenue,

depth reclamation, asphalt

Durango, CO 81301

paving, guard rail, traffic

control, pavement markings

$2,000,000.00 $153,827.00 $10,688,100.00

0%

10/1/2020

0%

10/8/2020

0%

5/11/2020

0%

6/12/2020

20%

5/30/2020

0%

10/10/2020

0%

9/1/2020

0%

11/27/2020

The Preferred Source

NHPP 0502-082 US 50 Montrose Chip Seal
C 0641-106 SH 64 Meeker West Resurfacing
NHPP0091-044 SH 9 Summit County

CDOT Region 3, P.E. TBD Chip Seal, traffic control

2424 N. Townsend Ave.

Montrose, CO 81401, 970-249-

5285

CDOT Region 3, Randy

Asphalt leveling, asphalt

Neese, 270 Ranney Street overlay, traffic control,

Craig, Colorado 81625, 970- pavement marking

620-0829 CDOT Region 3 / SEMA

Asphalt paving

Construction, (Contact TBD)

Yoder Avenuenue Overlay
2020 Chip Seal
2020 County Road 8 Surface Treatment Project

Town of Avon, Jim Horsley, Asphalt mill and overlay

100 Mikaela Way

P.O. Box 975, Avon, CO

81620, 970-748-4045

Rio Blanco County, Van

Chip Seal, traffic control

Pilaud, Meeker, CO, 970-878-

9590

Rio Blanco County, Van

Asphalt Paving, traffic

Pilaud, Meeker, CO, 970-878- control

9590

C 0641-106 SH 64 Meeker West Rural Resurfacing

CDOT Region 3, Craig, Buzz Asphalt milling, overlay, Schafer P.E., 970-291-8105 traffic control

749 231/2 Road, Canyon Western Slope Properties,

View RV Park

LLC, Craig Helm, 970-948-

0900

Asphalt paving

2020 Mesa County

Mesa County Division of

Aspahlt milling, overlay,

Overlays

Transportation, Matthew

traffic control

Nichols, 971 Coffman Road,

White water, CO 81527, (970)

255-5080

Steamboat Springs Middle Haselden Construction, David Site work, infrastructure,

School

Marsh, 303-241-4588

asphalt paving

$3,758,750.00 $4,422,918.00 $2,908,914.00 $188,425.00 $909,260.00 $1,365,902.00 $4,422,425.00 $279,752.00 $2,548,827.00
$1,123,991.00

Gothic Road Rehabilitation

Town of Mt. Crested Butte / Full depth reclamation, storm

SGM, Jerry Burgess, P.E. 970- drainage, asphalt paving,

641-5355, Gunnison, CO

traffic control

NE Campus Storm Water Town of Mt. Crested Butte /

Mitigation

SGM, Jerry Burgess, P.E. 970- Full depth reclamation, storm

641-5355, Gunnison, CO

drainage, asphalt paving

Sunnyside West Chip Seal Sunnyside Ranch at Telluride Full depth reclamation, base

West HOA, Brian Wallin, 970- prep, asphalt paving, chip

209-9736, PO Box 627,

seal, shouldering, traffic

Ridgway, CO 81432

control

$2,783,322.00 $899,799.00 $181,962.00

The Preferred Source

0%

9/1/2020

0%

9/15/2020

0%

10/1/2021

0%

9/1/2020

0%

6/26/2020

0%

6/19/2020

0%

10/30/2020

0%

7/1/2020

0%

10/23/2020

0%

8/20/2020

0%

8/15/2020

0%

9/1/2020

0%

5/21/2020

NHPP 145A-080 SH 145 CDOT Region 5, Durango, Removals, structure

Keystone Hill to

Jason Fullerton, 970-385-1440, excavation, guard rail,

Placerville

3803 N Main Avenue,

aggregate base course,

Durango, CO 81301

asphalt paving, storm

drainage, signage, pavement

marking, traffic control

$4,469,722.00

0%

8/28/2020

Bachelor Gulch Road Improvements

Bachelor Gulch Metro District, Milling, asphalt paving,

Dave Berg, 970-926-6060, 28 concrete remove and

2nd Street, Edwards, CO

replace, adjustments, topsoil,

81632

replace hydrant, pavement

markings, traffic control

$1,468,610.00

0%

6/12/2020

3.2.2 Major Similar Projects:

Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:

Grand County 2019 Road Reconstruction Grand County, CO Grand County CO Chris Baer, 970-725-3347 308 Byers Avenue, Hot Sulphur Springs, CO 81451 Oldcastle SW Group, Inc., dba United Companies $2,364,265.00 Full depth reclamation (46,780 sy), asphalt removal (2,250 sy), storm drainage, underdrain (660 lf), unclassified excavation (2,890 cy), grading, asphalt paving (11,190 ton and 1,580 ton with fiber), aggregate base course (6,040 ton), guard rail (2.405 lf), shouldering, structure adjustment, pavement marking, erosion control, traffic control, quality control September 2019

Project Name: Location: Owner: Owner's Contact:
Prime Contractor: Size and Type of Job:
Date of Completion:

2019 Steamboat Springs Paving Program Steamboat Springs, Colorado City of Steamboat Springs Dave Van Winkle, 970-879-1807 137 10th Street, Steamboat Springs, Co. 80487 Oldcastle SW Group, Inc., dba United Companies $ 1,674,551.00 Asphalt planning (98,980 sy), asphalt paving (12,543 ton), structure adjustments, traffic control August 2019
The Preferred Source

Project Name: Location: Owner: Owner Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:

2019 Contract Street Maintenance ­ Asphalt Overlays Grand Junction, Colorado City of Grand Junction Eric Mocko, 970-244-1554, 250 North 5th Street, Grand Junction, CO 81501 Oldcastle SW Group, Inc. dba United Companies $2,056,227.00 Storm drainage, removals, asphalt planning (69,380 sy), excavation and embankment, Redi Rock retaining wall, erosion control, structure adjustments, base course (6,023 ton), bike lane paving (775 ton), asphalt paving (15,424 ton), guardrail (2,405 lf), concrete drainage pans, pavement markings, traffic control, survey November 2019
2019 7th Street Reconstruction / Orchard to Patterson Grand Junction, Colorado City of Grand Junction Eric Mocko, 970-244-1554, 250 North 5th Street, Grand Junction, CO 81501 Oldcastle SW Group, Inc. dba United Companies $1,299,797.00 Roadway reconstruction including removals, asphalt milling (18,240 sy), storm drainage, inlet structures, excavation and embankment (7,847 cy), erosion control, seed and mulch, subgrade prep (12,303 sy), base course (14,000 ton), asphalt paving (5,387 ton), geotextile fabric, concrete curb, gutter and sidewalk, traffic control, pavement marking December 2019
2019 Mesa County Overlays Mesa County CO Various Locations (35) Mesa County Division of Transportation Matt Nicholas, 970-712-1601, 971 Coffman Road, Whitewater, CO 81527 Oldcastle SW Group, Inc., dba United Companies $ 2,951,315.00 Asphalt paving with geosynthetic fibers (~33,000 ton), milling, remove and replace curb, gutter, pan, sidewalks (3600 sf), quality control, shouldering (5,409 ton), traffic control, structure adjustments. September 2019

The Preferred Source

Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner Contact: Prime Contractor: Size and Type of Job:

Maple Street Improvements Project Phase I Fruita, CO City of Fruita Chris Dehmel, 970-858-8377 Oldcastle SW Group, Inc. dba United Companies $630,334.00 Asphalt and concrete removals, sewer manholes (7 ea), 8" sewer main line (1,317 lf), 4" sewer services (450 lf), unsuitable excavation and backfill (1,800 cy), base prep (2,800 ton), concrete curb, pans, ramps and sidewalk (4,755 sf), paving fabric (43,200 sf), asphalt paving (2,200 ton), storm water management, materials testing, survey, pavement markings, signage, traffic control August 2019
Telluride Mixed Use Project Telluride, CO Town of Telluride / Shaw Construction Griffin Beard, 970-248-2612, Shaw Construction, 625 Ute Avenue, Grand Junction, CO 81501 Oldcastle SW Group, Inc. dba Telluride Gravel $ 1,150,844.00 Demolition and removals, mass excavation (15,700 cy), structural excavation and backfill (1,331 cy), footer and slab prep (25,000 sf), perimeter drain, site grading, concrete curb, sidewalks and pans (9,424 sf), utility relocations, 6" and 8" DIP water lines (467 lf), water and sewer services, fire hydrants, roadbase prep (4770 ton), asphalt paving ( 488 ton). July 2019
Orchard Avenue-Normandy Drive to 29 Road Grand Junction, Colorado Mesa County Division of Transportation Kent Schaffer, 970-244-1554, 971 Coffman Road, Whitewater, CO 81527 Oldcastle SW Group, Inc. dba United Companies $2,050,249.00 Roadway reconstruction including clear and grub, removals, asphalt milling (18,240 sy), storm drainage (1,726 lf), water quality and inlet structures (30), 6" and 10" C-900 water line (2,355 lf), 4" and 8" PVC sewer line (2,836 lf), meter pits (28 ea), sewer taps (18 ea), sewer manholes (10 ea), water services (603 lf), valves and fittings, fire hydrants (5 ea), excavation and embankment (5,500 cy), erosion control, seed and mulch, base course (5,064 ton), asphalt paving (3,338 ton), geotextile fabric, reset mail boxes (19 ea),
The Preferred Source

Date of Completion: Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:

concrete curb, gutter and sidewalk, fencing, electrical conduit, irrigation, traffic control, pavement marking December 2019 Cottonwood Pass CO FLAP 209(1) Gunnison National Forest, Gunnison County, Colorado Federal Highway Administration Gene Dodd, 720-963-3414 Oldcastle SW Group, Inc. dba United Companies $20,553,600.00 12.5 miles of roadway reconstruction and alignment up to 12,000 feet in elevation including: clear and grub (132 ac), erosion control materials (44,488 lf), removals, excavation (310,905 cy), sub-excavation (25,205 cy), roadway obliteration (62,431 sy), special rock embankment (21,354 cy), rip rap (3,526cy), rock buttress (3,113 cy), aggregate base course crushed onsite (33,630 ton), asphalt paving produced onsite (42,620 ton), flow-fill concrete produced on site (6,000 cy), storm drainage (9,085 lf), underdrain system (16,637 lf), utility conduit (65,337 lf), utility pull boxes (30 ea), individual tree removal (660 ea), fencing, cattle guard, topsoil remove, stockpile and replace (86 ac), seed and mulch (86 ac), wetlands mitigation (3,874 sy), survey, contractor quality control and testing, signage, pavement markings, traffic control. September 2019
Bachelor Gulch Metro District 2019 Avon, CO Bachelor Gulch Metropolitan District Dave Berg, BGMD, 970-926-6060, 28 Second Street, Edwards, CO 81632 Oldcastle SW Group, Inc., dba United Companies $ 1,095,217.00 Asphalt paving (5,819 ton), milling (277,571 sf), full-depth asphalt patching, shouldering (7,200 lf), concrete curb, gutter and pan remove & replace (1,600 lf), thermoplastic pavement marking, traffic control, quality control, structure adjustments. June 2019

Project Name: Location: Owner:

Multi -Agency Paving and Street Rehabilitation Gunnison County, Colorado Town of Mt. Crested Butte / SGM
The Preferred Source

Owner Contact: Prime Contractor: Size and Type of Job: Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact:

Jerry Burgess, SGM, 970-945-1004, 118 West 6th Street, Suite 200, Glenwood Springs, CO 81601 Oldcastle SW Group, Inc. dba United Companies $1,030,220.00 Full depth reclamation (36,750 sy), asphalt paving (6,300 ton) October 2019
Montrose County 2019 Asphalt Overlay Project Montrose County, various locations (7) Montrose County Keith Laube, Road and Bridge Department, 970-252-7001, 63160 LaSalle Road, Montrose, CO Oldcastle SW Group, Inc., dba United Companies $3,308,955.00 Asphalt paving (~36,000 ton), milling, shouldering (162,000 lf), pavement marking, traffic control, quality control June 2019
Emerald Park Access and Railroad Crossing Project Steamboat Springs, Colorado City of Steamboat Springs Ben Beal, 970-879-1807 850 Critter Court, Steamboat Springs, Co. 80487 Oldcastle SW Group, Inc., dba United Companies $2,172,631.00 Asphalt and concrete removal (5262 sy), excavation and embankment (2180 cy), muck excavation, dewatering, railroad crossing tie-in, storm drain piping (1025 lf), drainage structures (19 ea), fire hydrant relocation, sanitary sewer (114 lf) and manhole, irrigation water service line, subgrade prep (26,000 sy), aggregate base course (2760 ton), asphalt paving (3022 ton), MSE retaining wall, geogrid fabric, paver bricks, concrete form and finish, topsoil placement, erosion control, lighting and electrical conduit, revegetation, testing, survey, traffic control, pavement marking, signage. September 2018
Steamboat Springs 2018 Paving and Chip Seal Program Steamboat Springs, Colorado City of Steamboat Springs Dave Van Winkle, 970-879-1807 850 Critter Court, Steamboat Springs, Co. 80487
The Preferred Source

Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:
Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:

Oldcastle SW Group, Inc., dba United Companies $1,258,351.00 Rotomilling (87,129 sy), asphalt paving (9,309 ton), fiber reinforced asphalt (372 ton), 3/8th chip seal (21,852 sy), structure adjustments, traffic control, July 2018
2018 Mesa County Overlays Grand Junction, Colorado Mesa County Division of Transportation Matt Nicholas, 970-712-1601 Oldcastle SW Group, Inc., dba United Companies $2,870,941.00 Asphalt paving (~27,000 ton), paving fabric (185,518 sy), remove and replace curb, gutter, pan, sidewalks, quality control, shouldering, traffic control, structure adjustments August 2018
Highway 340 Pedestrian Facility Highway 340 at Vista Grande, Grand Junction, Co. Mesa County Engineering Laura Page, 970-255-5031 Oldcastle SW Group, Inc., dba United Companies $895,474.00 Clear and grub, removals, full depth millings, embankment (2,690 cy), topsoil, manhole adjustments, base prep (2,832 ton), asphalt paving (350 ton), block retaining wall (4,048 sf), storm drainage, concrete curb, gutter, sidewalk and paving, landscape improvements, traffic control October 2018
Rim Rock Drive Co FTNP COLM10(3) East Entrance Colorado National Monument Federal Highway Administration Coby Cubic, 517-416-1020 Oldcastle SW Group, Inc., dba United Companies $3,196,955.00 Erosion control, removals, subexcavation (1,270 cy), borrow (5,100 cy), embankment (4,000 cy), geosynthetic fabric (4,875 sy), base course, full depth reclamation (4.5 miles), asphalt pavement (12,440 ton), storm drainage, concrete curb (3,000 lf), concrete paving, guard rail system (4,157 lf), traffic control, signage, survey, quality control
The Preferred Source

Date of Completion:

July 2, 2018

Project Name: Location: Owner: Owner's Contact: Prime Contractor: Size and Type of Job:
Date of Completion:

2017 Street Improvements Avon, Co. Town of Avon Jim Horsley Oldcastle SW Group, Inc., dba United Companies $1,303,548.00 Roadway improvements including demolition, excavation, asphalt milling (117,081 sf), full depth milling (66,867 sf), (asphalt paving (3,214 ton), concrete remove and replace, base prep, storm drainage, deep utilities, topsoil, adjustments, traffic control, pavement markings September 2018

List is not all inclusive. Additional information is available upon request.

The Preferred Source

3.2.3 Equipment, Personnel and Evidence to Achieve Substantial Completion: The Preferred Source

The Preferred Source

The Preferred Source

Date: May 11, 2020 To: Mayor Kudron and the Board of Trustees From: John Crone, Town Manager
Re: Approval of a Change Order for Engineering Services
Background
In April 2019, the Town has entered into a contract with NV5 to perform engineering services on the Park Avenue phase of Streetscape. As this project has moved along, several addendums to the contract have been executed as desired changes have been identified. The last of these changes was approved in January 2020. The January Amendment did not consider bidding assistance, construction administration, geotechnical services, or record drawings. The amendment before the Board covers all of these areas and should cover all NV5 costs (aside from unforeseen and incidental costs) through the end of the project.
. The proposed addendum will cost the Town an additional $127,908 in engineering costs (this includes the services of a geotechnical engineer). The cost is broken out in the attached letter and contract. These are services that the Town must have in order to complete the Park Avenue phase of Streetscape. Soliciting new bids for these services at this time would create excessive delays in the overall project and may cause unnecessary confusion in the overseeing of the project.
Recommendation
Staff recommends that the Board approve the amendment to the Professional Services Agreement between the Town of Grand Lake and NV5 for the Grand Lake Streetscape ­ Phase 3 project. by approving the following motion:
I move to instruct the Mayor to sign the attached contract addendum with NV5 Engineering for additional work on the Grand Lake Streetscape ­ Phase 3 project.
P.O. BOX 99, GRAND LAKE, COLORADO 80447-0099 PH. 970/627-3435 FAX 970/627-9290
E-MAIL: town@townofgrandlake.com

April 20, 2020

Request for Professional Engineering Services Downtown Improvements Phase 3, Grand Lake, CO

Mr. John Crone, Town Manager Town of Grand Lake 1026 Park Avenue Grand Lake, CO 80447

Re: Request for Professional Engineering Services Downtown Improvement Phase 3, Grand Lake, CO ­ Bidding, CA, and Record Drawings Phases ­ Contract Amendment #8

Dear Mr. Crone:

NV5 would like to present this amendment to our Professional Services Agreement between the Town of Grand Lake and NV5 for the Grand Lake Streetscape ­ Phase 3 project. This proposal is based on the conference call between the Town of Grand Lake and NV5 on August 19, 2019 to discuss the project status.

SCOPE OF SERVICES During the conference call, both parties agreed that NV5 would transfer the remaining budget from the Bidding, CA, and Record Drawings phases into the Construction Document phase in order to complete the engineering design work. It was also decided that, in 2020, when the project was ready to go to construction, NV5 would issue a change order to cover the Bidding, CA, and Record Drawings for the construction portion of the project. For the purposes of this contact amendment, we have assumed that NV5 will attend 100% of the construction meetings and that this project will be constructed over 17 weeks from 5/28/2020 to 9/28/2020. Modifications to schedule duration and project dates will be cause for renegotiation of this contract amendment.

It is assumed that the project will be completed in one construction phase. The following Scope of Services for the Bidding, CA, and Record Drawings phases provides an outline of the various tasks performed:

TASK 1: BIDDING During the bidding process NV5 will prepare and issue contract documents to respective bidders, either by advertisement or direct contact for the purpose of receiving bids for the components of the project.

In addition, we will provide: · Review of bids received · Award recommendation · Answer bidders questions · Attend Pre-bid meeting (3 meetings assumed)

TASK 2: CONSTRUCTION ADMINISTRATION During the construction of the project NV5 will perform the following items: · Attend weekly OAC meetings during construction to facility the understanding of the design for construction. We have assumed attendance at 17 meetings at 2 hour each. · Following the OAC onsite meeting we have assumed NV5 will do a construction oversight inspection for compliance with the proposed plans. It has been assumed this will take 2 hours. · Address RFI's. We have assumed 10 RFI's at 1 hour each. · Review submittal and shop drawings associated to civil work. We have assumed 10 at 1 hour each. · We will address ESI's / ASI's. We have assumed 10 at 1 hour each. · We will do a final walk through and prepare final punch list. Assumed to take 8 hours to perform. · NV5 will review contractors schedule and cost estimates to assist with keeping the contractor on task and within budget for the project. We have assumed this will be performed weekly and will take about 5 hours to perform each week.

NV5

1

Request for Professional Engineering Services Downtown Improvements Phase 3, Grand Lake, CO
Sub-Task 2.1 ­ Geotechnical It was determined that Geotechnical QA services would be needed during construction. Kleinfelder has provided a proposal for Construction Material Testing and Inspection Services. The fee presented below is based on the testing requirements of the specification documents. Construction materials testing requested by owner or contractor additional to that required in the specifications will be done at a cost of $1,000.00 per day plus additional lab time. This flat fee includes project management, equipment rentals, mileage and drive time. Lab testing is not included in the flat fee and will be charged on a test-by-test basis with rates indicated in Table 1 below.

Test Proctor Sieve Analysis Atterberg Limits Concrete Compression Test AC Content by Ignition Oven AC Gradation of Extracted Aggregate AC Ignition Oven Calibration AC Maximum Theoretical Specific Gravity AC Bulk Specific Gravity (Density) Total

Table 1 Rate $240.00 $110.00 $140.00 $25.00 $200.00 $140.00 $315.00 $170.00 $60.00

Quantity 5 5 5 150 1 1 1 1 3

Total Cost $1200.00 $330.00 $420.00 $3750.00 $200.00 $140.00 $315.00 $170.00 $180.00 $7,325.00

Assumptions:
· The scope of services we have outlined is considered approximate and is subject to change based on the contractor's actual methodology and work schedule. Production Rates assumed for this project are as follows: o 16 Weeks of work with materials testing needed for 13 weeks o Soil classes for four fill types (aggregate base course, crusher fines, structural fill, and in situ soils) o One proctor for asphalt base course, one for crusher fines, one for structural fill o Two proctors for in situ soils, one for every 10,000 cubic yards placed. o 1,200 tons of Asphalt, three core to verify density o Concrete 15 tests, 10 cylinders per test  Concrete Pavement, one test  Curb and Gutter, three tests  Concrete ramp, two tests  Concrete valley pan, four tests  Street lights, five tests
· The Contractor will coordinate and schedule inspections and testing needs a minimum of 48 hours in advance. · Excludes the cost of any equipment (i.e. scaffold, scissor lifts, telescopic booms, ladders, shoring, etc.) to gain access
to any area requiring sampling of materials and we have assumed that this equipment will be provided by the contractor. · Parking for our personnel is anticipated to be provided on-site. · The Contractor will ensure that proper submittals of material compliance (for reinforcing steel, cement, aggregate and admixtures) will be provided to eliminate qualification testing by Kleinfelder. · Night time work is not anticipated during construction for our staff. · Observations and testing not specifically mentioned in the above scope of services will be the responsibility of others or may be negotiated prior to the time of service. · Requests for additional laboratory testing, including re-tests performed as the result of initial failing results are considered to be outside of the scope of services outlined above, and will be charged to the client based on the standard rate for that test. Additional testing requested by the contractor or owner are not included in this estimate and will be charged on a per test basis at the rates indicated in Table 1.

NV5

2

Request for Professional Engineering Services Downtown Improvements Phase 3, Grand Lake, CO
TASK 3: RECORD DRAWINGS At completion of the project, NV5 will prepare record drawings for the project, which shall include the following items: · Conduct field survey to record as-built documentation. · Process survey data into base files Prepare Record Drawings for the Town's record.
COMPENSATION For services outlined in this proposed contract amendment, we will invoice monthly on a time and materials basis with a not to exceed value as outlined in the table below.

Task 1: Bidding Task 2: Construction Administration Subtask 2.1: Geotechnical QA Services (Base cost determined by specifications testing requirements) Task 3: Record Drawings
Total Additional Services ­ T&E (NTE)

Total $3,166.00 $39,629.00
$72,325.00
$12,788.00 $127,908.00

Summary of Project Fees to Date
Total Original Contract Fee Contract Amendment #1 (Geotechnical Services) Contract Amendment #2 (Engineering Services) Contract Amendment #3 (Engineering Services) Contract Amendment #4 (Landscape Architecture Services) Contract Amendment #5 (Engineering Services) Contract Amendment #6 (Engineering Services) Contract Amendment #7 (Engineering Services) Contract Amendment #8 (Engineering Services) Total Project Fee

Total $92,298.00 - T&E (NTE) $14,382.00 - Lump Sum $4,153.44 - Lump Sum $4,369.00 - T&E (NTE) $1,400.00 - T&E (NTE) $9,824.00 - T&E (NTE) $9,824.00 - T&E (NTE) $13,838.00 - T&E (NTE) $127,908.00 ­ T&E (NTE)
$277,996.44

We appreciate the opportunity to provide you with this request and look forward to working with you on this project. If you should have questions concerning this request or our approach, please do not hesitate to call 303-502-4353 or email me at andrea.lowery@NV5.com.
Sincerely,
NV5 INC.

Andrea Lowery, PE Senior Engineer

NV5

3

Request for Professional Engineering Services Downtown Improvements Phase 3, Grand Lake, CO
The General Terms and Conditions, and Charge Rate Schedule under the Original Contract (April 24, 2019, Downtown Improvement Phase 3, Grand Lake, CO) are made part of this agreement by reference. If you accept this proposal, please sign this agreement and return to us.

Approved and Accepted on this

day of

, 2020, by

(Signature) (Title)

, , for

(Print Name) (Client Name)

NV5

4