Panasonic Kxft902 User Manual 18a6a79c C43e 4d6c 8056 9bf9612b133c

User Manual: panasonic kxft902 Panasonic Answering Machine kx-ft902 User Guide |

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Thank you for purchasing a Panasonic fax

machine.

Please read these operating instructions

before using the unit and save for future

reference.

Facsimile

with Digital Answering System

Operating Instructions

Model No.

KX-FT908HK

KX-FT908

Personal Facsimile

Model No.KX-FT902HK

Model No.KX-FT904HK

FT-902-904-908HK.PDF Page 1 Tuesday, June 15, 2004 5:44 PM

Table of Contents

1. Table of Contents

1. Installation and Quick Start

Installation

1.1 Included accessories..........................4

1.2 Accessory information ........................4

1.3 Connections .......................................5

1.4 Recording paper.................................6

Quick Start

1.5 Fax sending / Copying........................ 7

1.6 Fax receiving ......................................7

1.7 Answering device (KX-FT908 only) ....8

1.8 Help function ......................................9

2. Important Information

Important Instructions

2.1 Important safety instructions ............ 10

2.2 For best performance .......................11

3. Preparation

Finding the Controls

3.1 Location of controls ..........................12

3.2 Overview ..........................................13

Volu me

3.3 Adjusting volume .............................. 14

Initial Programming

3.4 Date and time ...................................14

3.5 Your logo...........................................15

3.6 Your fax number ...............................17

4. Telephone

Automatic Dialling

4.1 Storing names and telephone numbers

for the one-touch dial feature and

navigator directory............................18

4.2 Making phone calls using the one-touch

dial feature and navigator directory ..20

Recording

4.3 Recording a telephone conversation

(KX-FT908 only) ...............................21

Caller ID

4.4 Caller ID service...............................21

4.5 Viewing and calling back using caller

information........................................22

4.6 Storing caller information for the one-

touch dial feature and navigator

directory............................................24

Dial Lock

4.7 Setting the dial lock feature ..............25

Voice Contact

4.8 Talking to the other party after fax

transmission or reception .................26

5. Fax

Sending Faxes

5.1 Sending a fax manually ....................27

5.2 Documents you can send................. 27

5.3 Sending faxes using the one-touch dial

feature and navigator directory.........28

5.4 Broadcast transmission (KX-FT904/

KX-FT908 only) ................................29

5.5 Transmit polling (letting another

machine retrieve a fax on your unit) .31

Receiving Faxes

5.6 Selecting the way to use your fax

machine............................................32

5.7 Receiving a fax manually – Auto answer

OFF ..................................................34

5.8 Receiving a fax automatically – Auto

answer ON........................................ 35

5.9 Receive polling (retrieving a fax placed

on another fax machine)...................37

5.10 Black list function..............................37

5.11 Pager call..........................................38

6. Duplex Ring

Duplex Ring

6.1 Using with the ring detection feature 39

7. Copy

Copying

7.1 Making a copy ..................................40

8. Answering Device (KX-

FT908 only)

Greeting

8.1 Recording your greeting messages..41

Memo Message

8.2 Leaving a message for others or

yourself.............................................42

Incoming Messages

8.3 Listening to recorded messages ......42

Remote Operation

8.4 Operating from a remote location..... 44

Message transfer

8.5 Transferring recorded messages to

another telephone ............................46

9. Programmable Features

Features

9.1 Programming ....................................47

9.2 Basic features...................................48

9.3 Advanced features............................49

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Table of Contents

10.Help

Error Messages

10.1 Error messages – Reports ............... 52

10.2 Error messages – Display ................52

Troubleshooting

10.3 When a function does not work, check

here ..................................................54

Jams

10.4 Recording paper jams ......................56

10.5 Document jams – sending................ 57

Cleaning

10.6 Document feeder / scanner glass

cleaning ............................................58

10.7 Thermal head / head cover cleaning 59

11.General Information

Printed Reports

11.1 Reference lists and reports ..............60

Specifications

11.2 Specifications ...................................61

User record

11.3 User record.......................................62

12.Index

12.1 Index................................................ 63

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1. Installation and Quick Start

1 Installation and Quick Start

1.1 Included accessories

Note:

LIf any items are missing or damaged, contact the place of purchase.

LSave the original carton and packing materials for future shipping and transportation of the unit.

1.2 Accessory information

Note:

LUse only the included or specified recording paper. Using other recording paper may affect print

quality and/or cause excessive wear to the thermal head.

No. Item Quantity

1Power cord 1

2Telephone line cord 1

3Handset 1

4Handset cord 1

5Recording paper (10 metres long) 1

6Paper stacker (KX-FT904/KX-FT908 only) 1

7Operating instructions 2

12345

Model No. Item Note

KX-A106 Standard thermal recording paper 216 mm × 30 m roll, with 25 mm core

FT-902-904-908HK.book Page 4 Tuesday, June 15, 2004 5:44 PM

1. Installation and Quick Start

1.3 Connections

1Handset cord

LThe longer, uncoiled end should be connected to the unit.

2Telephone line cord

LConnect to the single telephone line jack.

3Power cord

LConnect to the power outlet (220 V – 240 V, 50/60 Hz).

4Paper stacker (KX-FT904/KX-FT908 only)

LThe paper stacker may not be shown in all illustrations in these operating instructions.

5[EXT] jack (KX-FT902/KX-FT904 only)

LRemove the stopper if attached.

6Extension telephone (not included)

Caution:

LWhen you operate this product, the power outlet should be near the product and easily

accessible.

LBe sure to use the telephone line cord included in this unit.

LDo not extend the telephone line cord.

LKeep the unit away from walls as far as possible to prevent a recording paper jam.

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1. Installation and Quick Start

1.4 Recording paper

AOpen the cover by pressing the cover open

button (1).

BInstall the recording paper.

CInsert the leading edge of the paper into the

opening above the thermal head (1).

DPull the paper out of the unit.

LMake sure that there is no slack in the

paper roll.

EClose the cover securely by pushing down on

both sides.

FFor KX-FT902:

Press {FAX/START}, then tear off the

excess paper by pulling it towards you.

For KX-FT904/KX-FT908:

Press {FAX/START} to cut the paper.

Correct

Incorrect

Note:

LIf the paper is secured with glue or tape,

cut approximately 15 cm from the

beginning of the roll before installing it.

LWhen the power cord is connected, a

message is printed each time the cover is

opened then closed. If the recording paper

is installed upside down, the message will

not be printed. Install the paper correctly.

LFor accessory information, see page 4.

{FAX/START}

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1. Installation and Quick Start

Quick Sta rt

1.5 Fax sending / Copying

AOpen the document feeder tray.

BAdjust the document guides (1), and insert

the document FACE DOWN.

CTo send a fax:

Dial the fax number and press

{FAX/START}.

To make a copy:

Press {COPY}.

LFor further details to send a fax, see page 27.

For further details to make a copy, see page

40.

1.6 Fax receiving

ALift the handset to answer the call.

BTo receive a fax document, press

{FAX/START}.

LFor further details, see page 34.

LYou can select how you want the unit to

receive calls according to your needs

(page 32).

{COPY}

{FAX/START}

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1. Installation and Quick Start

1.7 Answering device (KX-

FT908 only)

1.7.1 Recording your own

greeting message

APress {RECORD} 2 times.

BPress {FAX/START}.

CSpeak clearly about 20 cm away from {MIC},

for up to 16 seconds.

DTo stop recording, press {STOP}.

LFor further details, see page 41.

1.7.2 Listening to recorded

messages

The display will show the total number of

recorded messages.

When the {AUTO ANSWER} indicator

flashes:

Press {PLAY MESSAGES}. New messages will

be played.

When the {AUTO ANSWER} indicator is ON:

Press {PLAY MESSAGES}. All messages will

be played.

LFor further details, see page 42.

{RECORD}

{FAX/START}

{STOP}{MIC}

AUTO ANSWER

{PLAY MESSAGES}

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1. Installation and Quick Start

1.8 Help function

The unit contains helpful information which can

be printed for quick reference.

How to set up:

How to program your unit.

Directory:

How to use the one-touch dial feature and

navigator directory.

Auto answer:

Explanation of the auto answer setting.

Caller ID:

How to use the Caller ID features.

Telephone answering device operation (KX-

FT908 only):

How to use the answering device.

APress {HELP} repeatedly to display the

desired item.

BPress {SET}.

LThe selected item will be printed.

{HELP}{SET}

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2. Important Information

2 Important InformationImportant Instructions

2.1 Important safety

instructions

When using this unit, basic safety precautions

should always be followed to reduce the risk of

fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked

on this unit.

3. Unplug this unit from power outlets before

cleaning. Do not use liquid or aerosol

cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example

near a bathtub, wash bowl, kitchen sink, etc.

5. Place the unit securely on a stable surface.

Serious damage and/or injury may result if

the unit falls.

6. Do not cover slots and openings on the unit.

They are provided for ventilation and

protection against overheating. Never place

the unit near radiators, or in a place where

proper ventilation is not provided.

7. Use only the power source marked on the

unit. If you are not sure of the type of power

supplied to your home, consult your dealer or

local power company.

8. For safety purposes this unit is equipped with

a grounded plug. If you do not have this type

of outlet, please have one installed. Do not

defeat this safety feature by tampering with

the plug.

9. Do not place objects on the power cord.

Install the unit where no one can step or trip

on the cord.

10.Do not overload power outlets and extension

cords. This can result in the risk of fire or

electric shock.

11.Never push any objects through slots in this

unit. This may result in the risk of fire or

electric shock. Never spill any liquid on the

unit.

12.To reduce the risk of electric shock, do not

disassemble this unit. Take the unit to an

authorised service centre when service is

required. Opening or removing covers may

expose you to dangerous voltage or other

risks. Incorrect reassembly can cause

electric shock when the unit is subsequently

used.

13.Unplug this unit from power outlets and refer

servicing to an authorised service centre

when the following conditions occur:

A. When the power cord is damaged or

frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorised service centre.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14.During thunderstorms, avoid using

telephones except cordless types. There may

be a remote risk of an electric shock from

lightning.

15.Do not use this unit to report a gas leak, when

in the vicinity of the leak.

CAUTION:

Installation

LNever install telephone wiring during a

lightning storm.

LNever install telephone jacks in wet locations

unless the jack is specifically designed for

wet locations.

LNever touch uninsulated telephone wires or

terminals unless the telephone line has been

disconnected at the network interface.

LUse caution when installing or modifying

telephone lines.

LDo not touch the plug with wet hands.

WARNING:

LTo prevent the risk of fire or electrical shock,

do not expose this product to rain or any type

of moisture.

SAVE THESE INSTRUCTIONS

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2. Important Information

2.2 For best performance

Environment

LKeep the unit away from electrical noise

generating devices, such as fluorescent

lamps and motors.

LThe unit should be kept free from dust, high

temperature and vibration.

LThe unit should not be exposed to direct

sunlight.

LDo not place heavy objects on top of the unit.

LThe unit should be kept away from heat

sources such as heaters, kitchen stoves, etc.

It also should not be placed in rooms where

the temperature is less than 5 °C or greater

than 35 °C. Damp basements should also be

avoided.

Connection

LIf any other device is connected on the same

line, this unit may disturb the network

condition of the device.

LIf you use the unit with a computer and your

internet provider instructs you to install a filter

(1), please connect the telephone line cord

as follows.

Speakerphone operation (KX-FT908 only)

LUse the speakerphone in a quiet room.

Routine care

LWipe the outer surface of the unit with a soft

cloth. Do not use benzine, thinner, or any

abrasive powder.

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3. Preparation

3 Preparatio n

3.1 Location of controls

* The pictured model is KX-FT904.

AGH JIKL

MN OQ R S T WV

KX-FT902

KX-FT904

ABC D EFGH JIKL

MN OP R S T WV

KX-FT908

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3. Preparation

A{TONE}

LTo change from pulse to tone temporarily

during dialling when your line has rotary

pulse services.

B{SLOW} (KX-FT908 only)

LTo slow down message playback (page

43).

C{QUICK} (KX-FT908 only)

LTo speed up message playback (page

43).

D{PLAY MESSAGES} (KX-FT908 only)

LTo play messages (page 42).

E{RECORD} (KX-FT908 only)

LTo record messages (page 41, 42).

F{ERASE} (KX-FT908 only)

LTo erase messages (page 41, 43).

G{BROADCAST} (KX-FT904/KX-FT908

only)

LTo transmit a document to multiple parties

(page 29).

HStation keys

LTo use the one-touch dial feature (page

18, 20, 28).

I{LOWER}

LTo select stations 12–22 for the one-touch

dial feature (page 18, 20, 28).

J{AUTO ANSWER}

LTo turn ON/OFF the auto answer setting

(page 32).

K{CALLER ID}

LTo use Caller ID features (page 22, 24).

L{STOP}

LTo stop an operation or programming.

M{FLASH}

LTo access special telephone services or

for transferring extension calls.

N{REDIAL}{PAUSE }

LTo redial the last number dialled. If the line

is busy when you make a phone call using

the {MONITOR} (KX-FT902/KX-FT904)/

{DIGITAL SP-PHONE} (KX-FT908)

button, the unit will automatically redial

the number up to 5 times.

LTo insert a pause during dialling.

O{MUTE}

LTo mute your voice to the other party

during a conversation. Press this button

again to resume the conversation.

P{DIGITAL SP-PHONE} (KX-FT908 only)

LFor speakerphone operation (page 11,

20).

Q{MONITOR} (KX-FT902/KX-FT904 only)

LTo initiate dialling without lifting the

handset.

R{MENU}

LTo initiate or exit programming.

S{NAVIGATOR}{VOLUME}

LTo adjust volume (page 14).

LTo search for a stored item (page 20, 28).

LTo select features or feature settings

during programming (page 47).

LTo navigate to the next operation.

T{HELP}

LTo print helpful information for quick

reference (page 9).

U{MIC} (KX-FT908 only)

LThe built-in microphone.

V{FAX/START}{SET}

LTo start sending or receiving a fax.

LTo store a setting during programming.

W{COPY}

LTo copy a document (page 40).

3.2 Overview

* The pictured model is KX-FT908.

1 Speaker

2 Document guides

3 Document feeder tray

4 Paper stacker (KX-FT904/KX-FT908 only)

LThe paper stacker may not be shown in all

illustrations in these operating instructions.

5 Document exit

6 Document entrance

7 Cover open button

12 3 4

56 7

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3. Preparation

Volu me

3.3 Adjusting volume

Ringer volume

4 levels (high/medium/low/off) are available.

While the unit is idle, press {A} or {B}.

LIf any documents are in the document

entrance, you cannot adjust the volume.

Confirm that there are no documents in the

entrance.

To turn the ringer OFF

1. Press {B} repeatedly to display “RINGER

OFF= OK?”.

2. Press {SET}.

LWhen a call is received, the unit will not ring

and will display “INCOMING CALL”.

LTo turn the ringer back ON, press {A}.

Handset receiver volume

3 levels (high/middle/low) are available.

While using the handset, press {A} or {B}.

Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone, press

{A} or {B}.

Voice guidance volume (KX-FT908 only)

9 levels (high to off) are available.

While listening to voice guidance, press {A}

or {B}.

Answering device volume (KX-FT908 only)

9 levels (high to off) are available.

While listening to recorded messages, press

{A} or {B}.

Initial Programming

3.4 Date and time

You must set the date and time.

1Press {MENU}.

SYSTEM SET UP

2Press {SET}.

PRESS[()]&[SET]

3Press {<} or {>} repeatedly to display the

following.

SET DATE & TIME

4Press {SET}.

LThe underbar shows the position of the

cursor.

M:01/D:01/Y:04

5Enter the current month/date/year by

selecting 2 digits for each.

Example: August 10, 2004

Press {0}{8} {1}{0} {0}{4}.

M:08/D:10/Y:04

6Press {SET}.

TIME: 12:00AM

7Enter the current hour/minute by selecting 2

digits for each. Press {*} repeatedly to

select “AM” or “PM”.

Example: 3:15PM (12 hour clock entry

only)

1. Press {0}{3} {1}{5}.

TIME: 03:15AM

2. Press {*} repeatedly to display “PM”.

TIME: 03:15PM

8Press {SET}.

LThe next feature will be displayed.

9Press {MENU} to exit.

{A}{B} {SET}{MENU}{SET}{<}{>}

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3. Preparation

Note:

LThe other party’s fax machine will print the

date and time on each page you send

according to your unit’s date and time setting.

LThe accuracy of the clock is approximately

±60 seconds a month.

To correct a mistake

Press {<} or {>} to move the cursor to the

incorrect number, and make the correction.

3.5 Your logo

The logo can be your name or the name of your

company.

1Press {MENU}.

SYSTEM SET UP

2Press {SET}.

PRESS[()]&[SET]

3Press {<} or {>} repeatedly to display the

following.

YOUR LOGO

4Press {SET}.

LThe underbar shows the position of the

cursor.

LOGO=

5Enter your logo, up to 30 characters. See the

following character table for details.

6Press {SET}.

LThe next feature will be displayed.

7Press {MENU} to exit.

Note:

LYour logo will be printed on each page sent

from your unit.

To enter characters with the dial keypad

Keys Characters

{1}1[ ] { } +–/=

,._`:;?|

{2}ABCabc 2

{3}DEFd e f 3

{MENU}

{FLASH}

{MUTE}{SET}

{<}{>}{A}{B}

{STOP}

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3. Preparation

Note:

LTo enter another character located on the

same number key, press {>} to move the

cursor to the next space.

To enter your logo

Example: “BILL”

1. Press {2} 2 times.

LOGO=B

2. Press {4} 3 times.

LOGO=BI

3. Press {5} 3 times.

LOGO=BIL

4. Press {>} to move the cursor to the next

space and press {5} 3 times.

LOGO=BILL

To correct a mistake

Press {<} or {>} to move the cursor to the

incorrect character, and make the correction.

To delete a character

Press {<} or {>} to move the cursor to the

character you want to delete and press {STOP}.

LTo erase all of the characters, press and hold

{STOP}.

To insert a character

1. Press {<} or {>} to move the cursor to the

position to the right of where you want to

insert the character.

2. Press {MUTE} to insert a space and enter

the character.

To select characters using {A} or {B}

Instead of pressing the dial keys, you can select

characters using {A} or {B}.

1. Press {A} repeatedly to display the desired

character. Characters will be displayed in the

following order:

1 Uppercase letters

2 Number

3 Symbol

4 Lowercase letters

LIf you press {B}, the order will be

reversed.

2. Press {>} to insert the character.

3. Return to step 1 to enter the next character.

{4}GHI g h i 4

{5}JKLj kl 5

{6}MNOmn o 6

{7}PQRSpqr s 7

{8}TUVt uv8

{9}WX Y Z w x y z 9

{0}0( ) <>! " #$

%& ¥@@^ ’→

{FLASH}To enter a hyphen.

{MUTE}To insert a space.

{STOP}To delete a digit.

Keys Characters

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3. Preparation

3.6 Your fax number

1Press {MENU}.

SYSTEM SET UP

2Press {SET}.

PRESS[()]&[SET]

3Press {<} or {>} repeatedly to display the

following.

YOUR FAX NO.

4Press {SET}.

LThe underbar shows the position of the

cursor.

NO.=

5Enter your fax number, up to 20 digits.

Example: NO.=1234567

6Press {SET}.

LThe next feature will be displayed.

7Press {MENU} to exit.

Note:

LYour fax number will be printed on each page

sent from your unit.

LThe {*} button enters a “+” and the {#}

button enters a space.

Example: +234 5678

Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.

LTo enter a hyphen in a telephone number,

press {FLASH}.

To correct a mistake

Press {<} or {>} to move the cursor to the

incorrect number, and make the correction.

To delete a number

Press {<} or {>} to move the cursor to the

number you want to delete and press {STOP}.

LTo erase all of the numbers, press and hold

{STOP}.

{MENU}{FLASH} {SET}{<}{>}

{STOP}

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4. Telephone

4 TelephoneAutomatic Dialling

4.1 Storing names and

telephone numbers for the

one-touch dial feature and

navigator directory

For rapid access to frequently dialled numbers,

the unit provides the one-touch dial feature (22

items) and navigator directory (100 items).

LYou can also send faxes using the one-touch

dial feature and navigator directory (page

28).

4.1.1 Storing one-touch dial

items

1Press {MENU} repeatedly to display

“STATION KEY”.

2Press {SET}.

3Select the desired station key.

For station 1:

(KX-FT902)

Press station 1.

(KX-FT904/KX-FT908)

Press station 1, then press {SET}.

For stations 2–11:

Press one of the station keys.

For stations 12–22:

Press {LOWER}, then press one of the

station keys.

4Enter the name, up to 10 characters (see

page 15 for instructions).

5Press {SET}.

6Enter the telephone number, up to 30 digits.

7Press {SET}.

LTo program other items, repeat steps 3 to

8Press {MENU}.

Helpful hints:

LYou can confirm the stored items on the

display (page 20) or by printing the telephone

number list (page 60).

Note:

LA hyphen or a space entered in a telephone

number counts as 2 digits.

To correct a mistake

Press {<} or {>} to move the cursor to the

incorrect character/number, and then make the

correction.

To delete a character/number

Press {<} or {>} to move the cursor to the

character/number you want to delete, and press

{STOP}.

LTo erase all of the characters/numbers, press

and hold {STOP}.

4.1.2 Storing navigator directory

items

1Press {MENU} repeatedly to display

“DIRECTORY SET”.

2Press {SET}.

3Enter the name, up to 10 characters (see

page 15 for instructions).

4Press {SET}.

5Enter the telephone number, up to 30 digits.

6Press {SET}.

LTo program other items, repeat steps 3 to

7Press {MENU}.

Helpful hints:

LYou can confirm the stored items on the

display (page 20) or by printing the telephone

number list (page 60).

Note:

LIf “SPACE= 5 DIRS.” is displayed, you can

store only 5 more items.

LA hyphen or a space entered in a telephone

number counts as 2 digits.

{<}{>}{A}{B}

{STOP}

{AUTO ANSWER}

{MENU}

{SET}

{LOWER}

Station keys

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4. Telephone

To correct a mistake

Press {<} or {>} to move the cursor to the

incorrect character/number, and then make the

correction.

To delete a character/number

Press {<} or {>} to move the cursor to the

character/number you want to delete, and press

{STOP}.

LTo erase all of the characters/numbers, press

and hold {STOP}.

To keep the telephone number secret

Press {AUTO ANSWER} after entering the

telephone number in the navigator directory

(step 5 on page 18).

LA secret number cannot be viewed after it is

stored.

LThe telephone number will not appear in the

telephone number list (page 60).

LThis feature is not available when storing a

telephone number for the one-touch dial

feature.

4.1.3 Editing a stored item

1Press {>}.

2Press {A} or {B} repeatedly to display the

desired item.

3Press {MENU}.

4Press {*}.

LIf you do not need to edit the name, skip

to step 6.

5Edit the name. For further details, see the

storing procedure on page 18.

6Press {SET}.

LIf you do not need to edit the telephone

number, skip to step 8.

7Edit the telephone number. For further

details, see the storing procedure on page

18.

8Press {SET}.

4.1.4 Erasing a stored item

1Press {>}.

2Press {A} or {B} repeatedly to display the

desired item.

3Press {MENU}.

4Press {#}.

LTo cancel erasing, press {STOP} 2 times.

5Press {SET}.

FT-902-904-908HK.book Page 19 Tuesday, June 15, 2004 5:44 PM

4. Telephone

4.2 Making phone calls

using the one-touch dial

feature and navigator

Panasonic Kxft902 User Manual 18a6a79c C43e 4d6c 8056 9bf9612b133c

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