Philips Ppf631 Ppf 631 Eco Manual Uk 253120765 B User 6524b03f D0ab 46a4 B832 56924de98a3d

User Manual: philips ppf631 Philips Fax Machine PPF 631 User Guide |

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Page Count: 36

Dear Customer
About this User Manual
- Symbols Used
Table of Contents
1 General Safety Information
2 Overview
3 Initial Operation
4 Telephone Functions
5 Fax
6 Copier
7 Fun and Games
- Sudoku
8 Settings
9 Telephone Lines and Additional Devices
10 Service
11 Appendix

PPF 631

PPF 632

User Manual

2Philips · PPF 631 · 632

Dear Customer

Introduction Brand Variable

With the purchase of this device, you have chosen a quality

PHILIPS product brand. Their device fulfils the most var-

ied requirements for private use or in your office and busi-

ness everyday.

Your device is delivered with an already inserted free ink

film for a few test pages. For this film, you do not require

any Plug’n’Print card (= chip card with information

regarding ink film capacity).

Telephone Book

In the telephone book of your device, you can save entries

with multiple numbers and collect multiple entries into

groups. You can assign various ring tones to the entries.

Short Dial

You can assign short dial numbers to frequently dialled tel-

ephone numbers. You can load these numbers quickly

with the short dial key and the number keys.

You can send fax messages in different resolutions to one

or more recipients or a group. You can also poll faxes and

prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for

example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy

documents with your device. You can also create multiple

copies.

If you want, your device can print Sudoku puzzles in four

different difficulty levels with solution.

We hope you enjoy your device and its many functions!

About this User Manual

With the installation guide on the following pages, you can

start using your device quickly and easily. Detailed descrip-

tions can be found in the following sections of this user

manual.

Read the entire user manual carefully. Follow all safety

instructions in order to ensure proper operation of your

device. The manufacturer accepts no liability if these

instructions are not followed.

Symbols Used

Dangers

Troubleshooting

DANGER!

Warns about dangers for people, damage to the

device or other objects as well as possible loss of

data. Injuries or damage can result from

improper handling.

Notice

Troubleshooting

This symbol designates tips that will help you to

use your device more effectively and easily.

Table of Contents 3

Table of Contents

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information................ 4

2 Overview............................................... 5

Overview of the Menu Functions ................................ 5

Device Overview .......................................................... 6

Panel ........................................................................... 7

3 Initial Operation .................................. 8

Package Contents ........................................................ 8

Attaching the Paper Tray ............................................. 8

Inserting Paper ............................................................ 8

Connecting the Handset .............................................. 9

Connecting the Telephone Cable ................................ 9

Connecting the Power Cable ....................................... 9

Initial Installation ........................................................ 9

4 Telephone Functions......................... 11

Placing a Call on the Device ...................................... 11

Getting Outside Line ................................................. 11

Chain Dialling ........................................................... 11

Insert Dialling Pause .................................................. 12

Telephone Book of the Device ................................... 12

Groups ...................................................................... 12

Short Dial .................................................................. 13

Calling Line Identification (CLIP) ............................. 13

Missed Calls .............................................................. 13

5 Fax....................................................... 14

Sending a Fax ............................................................ 14

Sending Fax Manually ............................................... 15

Direct Inward Dialling or Selecting Sub-address ........ 15

Eavesdropping while Connection is Established ......... 15

Sending to Multiple Recipients (= Broadcasting) ....... 15

Sending Fax Later ...................................................... 15

Fax Reception ............................................................ 16

Receiving Fax Manually ............................................. 16

Polling Faxes .............................................................. 16

Using Fax Templates ................................................. 16

6 Copier ................................................. 17

Inserting Documents ................................................. 17

Making a Copy .......................................................... 17

Creating Multiple Copies .......................................... 17

7 Fun and Games .................................. 18

Sudoku ...................................................................... 18

8 Settings ............................................... 19

Entering the Date and Time ...................................... 19

Selecting the Language .............................................. 19

Selecting the Country ................................................ 19

Entering Number ...................................................... 19

Entering Your Name ................................................. 19

Setting the Contrast ................................................... 19

Reducing Transmission Speed ................................... 20

Switching Page Adjustment On and Off .................... 20

Setting the Ring Tones .............................................. 20

Setting the Fax Switch ............................................... 20

Printing Lists and Help Pages .................................... 21

Starting Initial Installation ......................................... 21

9 Telephone Lines and Additional

Devices .................................................... 22

Configuring Telephone Lines and Services ................. 22

Connecting Additional Devices .................................. 23

Using Additional Telephones (Easylink) .................... 23

10 Service ................................................ 24

Checking the Ink Film Reserve .................................. 24

Changing the ink film ................................................ 24

Fixing a Paper Jam ..................................................... 25

Fixing a Document Jam ............................................. 26

Cleaning .................................................................... 27

Checking the Firmware Version ................................. 28

Using Service Codes ................................................... 28

Power Cycling ............................................................ 28

11 Appendix ............................................ 30

Technical Data .......................................................... 30

Guarantee .................................................................. 30

Declaration of Conformity (DoC) ............................. 32

Customer Information ............................................... 36

4Philips · PPF 631 · 632

1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards

EN 60950-1 and IEC 60950-1 and should only be oper-

ated with telephone systems and power equipment that

meet these standards. The device was built exclusively for

use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described

in this user manual. Physical injury or damage to the

device or loss of data can result from improper handling.

Take note of all warning and safety notes indicated.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If

the device should fall, it can be damaged or can cause

injury to people, especially small children. Position all

cables in such a way that no one will stumble on them, thus

avoiding possible injuries to persons or damage to the

device itself.

The distanc e between the device a nd other appliances o r objects, must be at le ast 15 centimetres.

The distance between the device and other devices or

objects must be at least 15 centimetres; this also applies to

the use of additional cordless telephones. Do not place the

device in the vicinity of radios or televisions.

Lock the cove r of the device completely into pl ace

Lock the cover of the device completely into place when

opening the device. You could be injured if the cover falls

while you are working on the device.

Protect the dev ice against direct sunlight

Protect the device against direct sunlight, heat, large tem-

perature fluctuations and moisture. Do not place the

device in the vicinity of heaters or air conditioners.

Observe the information on temperature and humidity in

the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be

covered. Do not put your device in closed cabinets or

boxes. Do not place the machine on soft surfaces such as

tablecloths or carpets and do not cover the ventilation slits.

Otherwise, the device can overheat and catch on fire.

In the event that t he device becomes too hot, or if y ou see smoke coming from the devic e

In the event that the device becomes too hot, or if you see

smoke coming from the device, you must immediately pull

the power cable out of the power socket. Have your device

examined by trained professionals at a technical service

location. To prevent the spread of fire, open flames should

be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the

mains cable, the mains connection or the telephone socket

with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect

the device from the power socket if liquids or foreign

objects have entered the device and have your device exam-

ined by trained professionals at a technical service location.

Do not allow c hildren to handle the device withou t supervision.

Do not allow children to handle the device without super-

vision. The packing materials should be kept out of the

hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution,

small metallic objects (paper clips) may be retained if

placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated

on the type label) matches the mains voltage available at

the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily acces-

sible. The device does not have an on/off button. In an

emergency, disconnect your device from the power supply

by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation

is damaged. Replace damaged wires immediately. Use suit-

able cables only; if necessary please contact our technical

customer service or your retailer.

Disconnect your devic e from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone net-

works during an electrical storm. If this is not possible, do

not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it

from the power and telephone networks. Use a soft, lint-

free cloth. Never use liquid, gaseous or easily flammable

cleansers (sprays, abrasives, polishes, alcohol). Do not

allow any moisture to reach the interior of the device.

Only clean the di splay with a dry, soft cloth.

Only clean the display with a dry, soft cloth. If the display

breaks, a mildly corrosive liquid may escape. Avoid all con-

tact with your skin and eyes.

In the event of a power failure, your device will no t function;

In the event of a power failure, your device will not func-

tion; saved data is retained.

Repairs

Display

Should disruptions occur, follow the instructions on the

display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper

maintenance can result in injuries or damage to the device.

Only have your device repaired by an authorised service

centre.

Do not remove the type label from your device; this would

void the warranty.

Consumable Materials

Original Consumable Materi al

Use only original consumable materials. These are availa-

ble from a specialised retailer or through our order service

(see back side of this user manual). Other consumable

materials could damage the device or shorten its service

life.

Environment

Dispose of old consumable materials according to the

waste regulations of your country.

Overview · Overview of the Menu Functions 5

2Overview

Overview of the Menu Func-

tions

The following functions are available on your device.

There are two ways in which you can call functions:

Menu Navigation

Navigating in the Menu: Press OK or one of the two

arrow keys [, to open the function menu. Page through

[ menu entries. Use OK to select a menu function. Press

C to return to the previous menu level. Press STOP to

close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu func-

tion directly using the function number. Press OK and

enter the appropriate function number using the numeric

keypad. Confirm with OK. You will find the function

number in the following list.

Help 6 · Function List

1 Telephone Book

11 Looking Up an Entry (PPF 6xx · SPFX 4x)

11 Looking up an entry...............................page 11

12 New Entry (PPF)

12 New entry..............................................page 12

13 Creating Group

13 Creating group.......................................page 12

14 Short Dial

14 Short dial...............................................page 13

15 Changing Entries

15 Modifying an entry ................................page 12

16 Deleting Entries

16 Deleting entries......................................page 12

17 Printing En tries

17 Printing entries ......................................page 21

2 Calls

21 Received C alls (PPF 6xx · SPFX 4 x)

21 Received calls.........................................page 11

22 Outgoing Calls (PPF 6xx · SPFX 4x)

22 Outgoing calls........................................page 11

23 Printing En tries

23 Printing entries ......................................page 21

3 Fax

31 Polling

31 Polled reception.....................................page 16

32 Polling Send

32 Polling send ...........................................page 16

33 Sending Fax Later

33 Sending fax later ....................................page 15

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

.......................................................................page 15

35 Printing Fax Journal

35 Printing fax journal................................page 21

36 Printing Transmission Report

36 Printing transmission report...................page 21

37 Print Reduced in Size

37 Print reduced in size...............................page 20

38 Reducing Transmission Speed

38 Reducing transmission speed..................page 20

4 Miscellaneous

41 Printing Call Log

41 Printing call log..................................... page 21

43 Using Fax Templates

43 Using fax templates ............................... page 16

44 Setting the Contrast

44 Setting the contrast................................ page 19

45 Using Service Codes

45 Using service codes................................ page 28

46 Checking the Ink F ilm Reserve

46 Checking the ink film reserve................ page 24

47 Checking the Firmware Version

47 Checking the firmware version.............. page 28

48 Sudoku

48 Sudoku.................................................. page 18

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 20

52 Configuring Night Mode

52 Configuring night mode........................ page 20

53 Setting the Timer

53 Setting the timer.................................... page 20

54 Easylink

54 Easylink................................................. page 23

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 20

9 Settings

91 Entering t he Date and Time

91 Entering the date and time .................... page 19

92 Selecting the Language

92 Selecting the language ........................... page 19

93 Selecting the Country

93 Selecting the country............................. page 19

94 Entering Number

94 Entering number................................... page 19

95 Entering Name (PPF)

95 Entering name....................................... page 19

96 Confi guring Telephone Lines and Serv ices

96 Configuring telephone lines and services page 22

Notice

Printing the Functions List

Press i and 6 to print a list of all functions

and settings of your device.

6Philips · PPF 631 · 632

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† ) socket—Connection socket for the telephone

handset

‡ EXT socket—Connection socket for additional

devices

ˆ LINE socket—Connection socket for telephone cable

PPF 63x, PPF 67x

Internal Description

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenans icht nummeriert

Overview · Panel 7

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of

device error (for example no ink film)

Short Dial

Ý—Press briefly: Load short dial entries. Selecting the

entries with the [ or numeric keys / press and hold:

Assign a new short dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book

entries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display ™ (day), ˜ (night).

Activated timer is indicated with ›

Stop

STOP—Function abort / return to the starting mode /

documents eject

C—Return to the previous menu level / press briefly:

deleting individual characters / press and hold: deleting

complete input

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting

the volume level

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Help

i—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Copy

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies

Resolution

ã—Setting higher resolution for faxes and copying

(RESOL.: STANDARD, RESOL.: FINE, RESOL.:

PHOTO)

Numeric Keys (short dial)

Numeric keypad—Inputting digits, characters and special

characters / press and hold: Recalling short dial numbers

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last

ten callers (caller list)

Speaker (PPF 631 · 632 · 636)

ß—Dialling with the handset replaced

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special func-

tions in the public telephone network (PSTN)/long press:

Inserting dialling pause

PPF 620 · 63x

8Philips · PPF 631 · 632

3 Initial Operation

Package Contents

Package Contents P rimo · Voice

‚ Device

ƒ Telephone handset

„ Spiral cable for telephone handset

… Paper tray

† Mains cable with plug (country-specific)

‡ Telephone cable with plug (country-specific)

User Manual

User manual with installation guide (not depicted)

Package Contents

Missing Package Contents

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper

feed mechanism.

Attaching the Paper Tray

Inserting Paper

Paper Format

Before you can receive documents or make copies, you

must load paper into the device. Please use only appropri-

ate paper in standard format A4 (210 × 297 millimetre ·

preferably 80 g/m2). Follow the specifications in the tech-

nical data.

Loading P aper

Preparing Paper

Inserting Paper

1Fold open the lever on the right beside the paper feed

towards front.

2Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

Notice

Missing Package Contents

If one of the parts is missing or damaged, please

contact your retailer or our customer service.

Notice

Loading Paper

Separate the paper sheets by fanning them out,

then align them by tapping edge of the stack

lightly against a flat surface. This will prevent

several sheets of paper from being drawn in all at

once.

Initial Operation · Connecting the Handset 9

Connecting the Handset

Plug one end of the spiral cable into the socket on the tel-

ephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Connecting the Handset

Connecting the Telephone

Cable

Connecting the Te lephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Connecting the Te lephone Cable

PABX Systems 1

Ireland

Two-pin

When connecting to the telephone line socket, use only a

two-pin RJ-11-telephone cable (modular plug). The use

of a four-pin telephone cable may lead to the device not

functioning correctly.

Connecting the Power Cable

Mains Voltage a t the Site of Installation

Connecting the Mai ns Cable

Insert the mains cable into the connection located on the

rear side of the device. Plug the power cable into the elec-

trical outlet.

Connecting the Power C able

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the ini-

tial installation commences. Press i. Your device prints a

help page.

Selecting the Language

1Use [ to select the desired display language.

2Confirm with OK.

Selecting the Country

Setting the Cou ntry Correctly

Setting the Cou ntry

1Use [ to select the country in which you are operat-

ing the device.

2Confirm with OK.

After this input, the device prints another help page and

checks the telephone line.

Notice

Analogue Fax Machine

Your device is an analogue fax device (Group 3).

It is not an ISDN device (Group 4), and there-

fore it cannot be operated directly on an ISDN

connection. In order to do this, you need either

an analogue adapter or a connection for ana-

logue terminals.

Notice

Connection to Private Automatic

Branch Exchange

If you connect your device as extension to a tel-

ephone system, you must set it for working as an

extension (also see Chapter

Telephone connec-

tions and additional devices

, page 22).

CAUTION!

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device

(indicated on the type label) matches the mains

voltage available at the setup location.

CAUTION!

Setting the Country Correctly!

You must set the country in which you are oper-

ating the device. Otherwise your device is not

adapted to the telephone network. If your coun-

try is not included in the list, you must select a

different setting and use the correct telephone

cable for the country. Consult your retailer.

10 Philips · PPF 631 · 632

Entering Number

Page Header

Your name and number are added together with date, time

and page number at the top edge of each fax transmission

(= header).

Entering Number

1Enter your number. Using # or * you can enter a

plus sign.

2Confirm with OK.

Entering Your Name

1Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears

on the display.

2Confirm with OK.

After the input, the machine prints an overview of the

functions.

Entering the Date and Time

Entering Time/Date

1Enter the time, e.g. 14 00 for 2 pm.

2Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

3Confirm with OK.

Help 2 · Ini tial Installation Process

Notice

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters.

Notice

Starting Initial Installation Process

You can restart the initial installation process

any time. Press i and 2.

Telephone Functions · Placing a Call on the Device 11

4 Telephone Functions

Help 3 · Telephone Functions

Connecting Additional Telephones

For information on how to connect additional telephones

and which functions are available to you, please refer the

chapter on Telephone Connections and Additional

Devices, Page 22.

Placing a Call on the Device

Dial the desired number. There are several ways to do this:

Then pick up the handset.

Direct Dialling

Manual Dialling: Dial the desired number using the

numeric keypad.

Telephone Book:

1Press ma.

2Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the tel-

ephone book.

Short Dial: Press Ý. Select the desired entry using [

or with the numeric keys.

Recalling Short Dial Number

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

Outgoing Calls

Caller List: Press and hold @ (at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Receive d

CLIP Prerequisite

Getting Outside Line

PABX Systems

Private branch exchanges (PABX) are typical in many

offices and some households. You must dial an outside line

access code in order to get a connection to the public tele-

phone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the

public telephone network before you enter the desired

number or select a stored entry. The outside line access

code is usually 0.

Incorrect Outsi de Line Access Code

Setting Up an Extension

Chain Dialling

You can combine and edit manually entered digits and

saved entries, before the dialling process starts. If you have

saved, for example, the telephone number prefix of an

inexpensive telephone service provider (call-by-call) as a

Notice

Printing Telephone Book Functions

Press i and 3 to print an overview of the tel-

ephone book functions.

Notice

Direct Dialling

You can also lift up the receiver first, then dial a

number. The dialling process begins immedi-

ately.

Notice

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

Notice

Multiple Categories for One Entry

You can save an entry multiple times with

the same name but in a different category. In

the telephone book, the first letter of the cat-

egory appears after the entry.

Notice

Access Function

You can also load short dial entries by holding

the respective number key pressed (for at least

two seconds).

Notice

Access Function

You can also load the redial list by pressing OK,

22 and OK.

Notice

Access Function

You can also load the caller list by pressing OK,

21 and OK.

Notice

Calling Line Identification (CLIP)

For this function to work, the Caller Line Iden-

tification (CLIP) must be activated for your tel-

ephone connection (country and network

dependent). The number and name will not be

shown if the caller suppresses his number.

Notice

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be

a different number or a two-digit number. For

older telephone systems, the outside line access

code can be R (= Flash). Press R to enter this

outside line access code. If the connection to the

public telephone network is not possible, con-

tact your telephone system supplier.

Notice

Connection to Private Automatic

Branch Exchange

If you operate your device permanently at an

extension, store the outside line access code with

the 96 function (see page 22).

12 Philips · PPF 631 · 632

telephone book entry, select this entry and manually enter

the subsequent telephone number or select another saved

entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone

number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Hold R

pressed (for at least two seconds). – appears on the display.

The second part of the number is dialled only after a short

pause.

Telephone Book of the

Device

Telephone Book

In the telephone book of your device, you can save entries

with multiple numbers and collect multiple entries into

groups. You can assign various ring tones to the entries.

Follow the specifications in the technical data.

Cursor Navigation 1

Saving entry

1Hold ma pressed (for at least two seconds).

2Enter the name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears

on the display.

3Confirm with OK.

4Using [, select the category for which you would like

to enter a number: CATEGORY: HOME, CATE-

GORY: WORK, CATEGORY: MOBILE or CATE-

GORY: FAX.

5Confirm with OK.

6Enter the telephone number.

7Confirm with OK.

8You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

9Confirm with OK. The entry is saved.

Edit Entry

1Press OK, 15 and OK.

2Using [ select the entry which you would like to edit.

3Confirm with OK.

4Edit the name.

5Confirm with OK.

6Using [, select the category for which you would like

to enter a number: CATEGORY: HOME, CATE-

GORY: WORK, CATEGORY: MOBILE or CATE-

GORY: FAX.

7Confirm with OK.

8Enter the telephone number.

9Confirm with OK.

10 You can assign a ring tone to the number. Use the

number keys 0 to 9 to select a ring tone. Using

[, set the volume.

11 Confirm with OK. The entry is saved.

Deleting an Entry

1Press OK, 16 and OK.

2Using [ select the entry which you would like to

delete.

3Confirm with OK.

4Confirm DELETE: YES with OK.

Groups

You can combine several telephone book entries into a

group. A message is sent to all members of this group in

succession.

Adding Group Entries

1Press OK, 13 and OK.

2Use [ to select the group you would like to create.

3Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or

send a fax to the group.

4Using [ select ADD MEMBER?.

5Confirm with OK.

6Use [ to select the entry you would like to add to the

group.

7Confirm with OK.

8Repeat steps 4 to 6 to add additional entries to the

group.

9Press STOP to end the input.

Displaying Group Entries

1Press OK, 13 and OK.

2Use [ to select the group you would like to display.

3Confirm with OK.

4Using [ select VIEW MEMBERS?.

5Confirm with OK.

6Page through the entries of the group with [.

7Press STOP twice to return to the starting mode.

Notice

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Notice

Access Function

You can also call the function by pressing

OK, 12 and OK.

Telephone Functions · Short Dial 13

Deleting Individual or All Group

Entries

Deleting an Individual Entry

1Press OK, 13 and OK.

2Using [ select the group from which you would like

to delete entries.

3Confirm with OK.

4Using [ select DELETE MEMBER?.

5Confirm with OK.

6Using [ select the entry which you would like to

delete.

7Confirm with OK.

8Using [ select DELETE: YES.

9Confirm with OK. The entry is deleted.

Deleting a Group

1Press OK, 13 and OK.

2Using [ select the group you would like to delete.

3Confirm with OK.

4Using [ select DELETE MEMBER?.

5Confirm with OK.

6Using [ select DELETE: ALL.

7Confirm with OK. All entries in the group are deleted.

Short Dial

You can assign short dial numbers to frequently dialled tel-

ephone numbers. You can load these numbers quickly

with the short dial key and the number keys.

Assigning or Editing Short Dial

Entry

1Hold Ý pressed (for at least two seconds).

2Use [ or the respective number key to select the short

dial number you would like to assign or change.

3Confirm with OK.

4Use [ to select the telephone book entry you would

like to assign as a short dial entry.

5Confirm with OK.

Deleting a Short Dial Entry

The Telephone Book Entry is Deleted!

1Press Ý.

2Use [ or the respective number key to select the entry

you would like to delete.

3Press C.

4Confirm the deletion with OK.

Calling Line Identification

(CLIP)

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

CLIP Definition

The number of an incoming call appears on the display.

For this function to work, the Calling Line Identification

Presentation (CLIP) must be activated for your telephone

connection. Enquire with your telephone company. Caller

Line Identification may be associated with a fee.

Setting the Cou ntry Correctly

Missed Calls

If you received a call while away, the ä - key flashes.

1Press ä.

2Using [, you can page through the list of missed calls.

3To call back, pick up the handset.

Displaying Telephone Book Names

Notice

Access Function

You can also call the function by pressing

OK, 14 and OK.

CAUTION!

Overwriting Short Dial Entries!

If you select a short dial number that is

already assigned, the entry is overwritten.

CAUTION!

The Telephone Book Entry is Deleted!

This function not only deletes the short dial

entry, it also deletes the entire entry from the tel-

ephone book. Overwrite the short dial entry if

you would like to change the assignment.

Notice

Access Function

You can also call the function by pressing

OK, 14 and OK.

Notice

Setting the Country Correctly

If the Caller Line Identification does not work

even though the function is activated for your tel-

ephone connection, check if you have set the cor-

rect country (also see Chapter Settings,

page 19

Notice

Additional Messages

If you have received additional messages, first

select the missed calls using [ and confirm

with OK.

Notice

Displaying Telephone Book Names

Your device displays the name with which you

have saved the number in the telephone book.

The number and name will not be shown if the

caller suppresses his number.

14 Philips · PPF 631 · 632

5Fax

Help 4 · Fax

Unsui table Docu ments!

10 Document s · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to ten documents at a time.

Fax

Sending a Fax

1Insert the documents face up into the document feeder.

The top most document will be fed in first.

2Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), RESOL.: FINE (for texts with small

print or drawings) and RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

3Dial the desired number. There are several ways to do

this:

4Press START.

Busy Number

Manual Dialling: Dial the desired number using the

numeric keypad.

Telephone Book:

1Press ma.

2Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the tel-

ephone book.

Short Dial: Press Ý. Select the desired entry using [

or with the numeric keys.

Recalling Short D ial Number

Redial List

Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.

Notice

Printing Informations for Fax Transmis-

sion

Press i and 4 to print instructions for send-

ing fax messages and for configuring the fax

switch.

CAUTION!

Unsuitable Documents!

Do not insert any documents into the device

that ...

... are wet, have been edited with correction

fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with

paint, chalk or charcoal.

… originate from newspapers or magazines

(printing ink).

… that are held together with office or notebook

staples or with tape or glue.

… are pasted with note papers.

… are creased, crumpled or torn.

Notice

Cancel Transmission

Press STOP to eject the documents without

sending them.

Notice

Setting the Contrast

They can adjust the preset contrast (also see

Chapter

Settings

, page 19).

Notice

Automatic Redial

If the subscriber is busy, the device dials the

number again after some time. Press STOP, in

order to cancel the transmission process. After

the transmission, the device prints out a trans-

mission report depending on the settings.

Notice

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 11 and

OK.

Notice

Multiple Categories for One Entry

You can save an entry multiple times with

the same name but in a different category. In

the telephone book, the first letter of the cat-

egory appears after the entry.

Notice

Access Function

You can also load short dial entries by holding

the respective number key pressed (for at least

two seconds).

Fax · Sending Fax Manually 15

Outgoing Calls

Caller List: Press and hold @ (at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

CLIP Prerequisite

Sending Fax Manually

1Insert the document.

2Enter the desired number using the numeric keypad or

select a saved entry.

3Press ß.

4Press START.

Direct Inward Dialling or

Selecting Sub-address

Direct Inward Dialling or Sub -address

You can send a fax to a direct-inward dialling number or a

sub addressor or call from a direct-inward dialling number

or sub address - for example to use a certain service of a fax

database provider. For this purpose, attach the direct-

inward dialling number or sub address with a short dialling

pause to the fax number.

1Enter the desired number using the numeric keypad or

select a saved entry.

2Hold R pressed (for at least two seconds).

3Enter the direct-inward dialling number or sub address.

4Press START. The direct-inward dialling number or

sub address is dialled only after a short pause.

Eavesdropping while Con-

nection is Established

Eavesdropping while Co nnection is Established

You can listen while a connection is established, for exam-

ple if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or

select a saved entry. Press ß.

No Hands-free Operat ion Possible

Sending to Multiple Recipi-

ents (= Broadcasting)

Broadcast Transmissions

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1Insert the document.

2Press OK, 34 and OK. The document is now

read.

3Enter the desired number using the numeric keypad or

select a saved entry.

4Confirm with OK.

5Enter the next telephone numbers.

6Confirm with OK. You can enter up to 25 recipients.

7Press START. The device transmits the fax message

successively to all recipients.

Sending a Fax to a Group

1Insert the document.

2Press OK, 13 and OK.

3Use [ to select the group to which you would like to

send a fax.

4Confirm with OK.

5Using [ select SEND FAX?.

6Confirm with OK.

Transmission to Multiple Recipients

Sending Fax Later

Sending Fax L ater

If you would like to make use of the lower telephone tariffs

or if the recipient can be reached at some specific time

only, you can send the fax at a later time—within 24 hours.

1Insert the document.

2Press OK, 33 and OK.

3Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

4Confirm with OK.

5Enter the desired number using the numeric keypad or

select a saved entry.

Notice

Access Function

You can also load the redial list by pressing OK,

22 and OK.

Notice

Access Function

You can also load the caller list by pressing OK,

21 and OK.

Notice

Calling Line Identification (CLIP)

For this function to work, the Caller Line Iden-

tification (CLIP) must be activated for your tel-

ephone connection (country and network

dependent). The number and name will not be

shown if the caller suppresses his number.

Notice

No Hands-free Operation Possible

Hands-free operation is not possible with this

function. You cannot answer if the subscriber

picks up.

Notice

Transmission to Multiple Recipients

If your device cannot reach a recipient, the fax

message is sent to the other recipients. After the

device has called all recipients, it once again dials

the numbers that previously could not be

reached.

16 Philips · PPF 631 · 632

6 Selecting a Saved Entry: Confirm the selected

entry using OK.

7Press START. The device goes into standby mode and

transmits the fax at the entered time. You can continue

to make telephone calls and receive faxes

Sending Fax Later

Fax Reception

If you have not changed the factory settings, received faxes

will be printed out automatically. If no paper or no ink

film is inserted, the device saves the incoming faxes. The

ä key blinks. Once paper or a new ink film is

inserted, the saved faxes are printed out.

Paper Not Inserted Correctly

Message Memory Full

If the message memory is full, no additional messages can

be received. A warning appears on the display. Follow the

specifications in the technical data.

Delete Fax Memory Service Code

Receiving Fax Manually

Select manual reception under number of rings of the fax

switch (see Chapter Setting the Fax Switch, page 20). The

device will not receive faxes on its own. This setting is use-

ful, when you want to receive faxes via a modem connected

to a computer.

Receiving Fax Manually

You can start fax reception manually, by pressing

START.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that

lie ready in the dialled device. You can keep a document

ready in your device, which can be polled by others.

Polling Faxes Directly

1Enter the desired number using the numeric keypad or

select a saved entry.

2Hold START pressed (for at least two seconds).

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected

with a code.

1Press OK, 31 and OK.

2Enter the code.

3Confirm with OK.

4Enter the desired number using the numeric keypad or

select a saved entry.

5Press START.

Polling Send of Faxes

Unauthorised Fa x Polling!

Secure Fax Polling

A caller who knows the code can poll the fax from your

device. You can continue to make telephone calls and

receive faxes

1Insert the document.

2Press OK, 32 and OK.

3Enter a code (max. 20 characters).

4Confirm with OK.

Sending Fax L ater

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for

example, a short fax note or an invitation.

1Press OK, 43 and OK.

2Use [ to select the template you would like to print.

3Confirm with OK. The device prints the template.

4Fill the template and send it to the desired recipient per

fax.

Notice

Cancel a Scheduled Fax Transmission

Press STOP to eject the document. This inter-

rupts the standby mode.

Notice

Paper Not Inserted Correctly

Check if you have inserted clamped paper cor-

rectly. The lever on the right hand side next to

the paper feeder must be folded backwards.

Notice

Delete Fax Messages Sent

If there are problems with printing out saved fax

messages, a service code is available (see also sec-

tion

Service

, page 28).

CAUTION!

Unauthorised Fax Polling!

Protect your document against unauthorised

polling with a code.

Notice

Cancel a Scheduled Fax Transmission

Press STOP to eject the document. This inter-

rupts the standby mode.

Copier · Inserting Documents 17

6Copier

Help 5 · Copier

10 Document s · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to ten documents at a time.

Inserting Documents

1Insert the documents face up into the document feeder.

The top most document will be fed in first.

2Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), RESOL.: FINE (for texts with small

print or drawings) and RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

Making a Copy

Press COPY briefly. The copy is created.

Creating Multiple Copies

1Hold COPY pressed (for at least two seconds).

2Enter the number of times you would like to copy the

document (maximum of 15 copies).

3Press COPY.

4Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can magnify up to

200 percent or reduce to as small as 50 percent of the

original size.

5Confirm with OK. The copy is created.

Copier

Notice

Printing Informations for Copying

Press i and 5 to print the help for copying.

Notice

Setting the Contrast

They can adjust the preset contrast (also see

Chapter

Settings

, page 19).

Notice

Cancel Copying

Press STOP to eject the documents without

copying them.

18 Philips · PPF 631 · 632

7 Fun and Games

Help 7 Games and Fun

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3

squares divided into 3 × 3 fields. Depending on the diffi-

culty level, lesser or more digits are already given at the

beginning of the game. The aim of the game is to fill digits

from 1 to 9 in the game field is such a way that each digit

appears only once in a row, a column and each of the nine

blocks. There is only one solution.

Last Solution A vailable

Printing a Game

1Press OK, 48 and OK.

2Using [ select SUDOKU:NEW.

3Confirm with OK.

4Using [ select the difficulty level.

5Confirm with OK.

6Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

7Confirm with OK.

8Using [ select if you would like to print the solution.

9Confirm with OK.

Printing the Last Game Again

1Press OK, 48 and OK.

2Using [ select SUDOKU:LAST.

3Confirm with OK.

4Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5Confirm with OK.

6Using [ select if you would like to print the solution.

7Confirm with OK.

Printing the Solution

1Press OK, 48 and OK.

2Using [ select SUDOKU:SOLUTION.

3Confirm with OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each

day.

1Press OK, 48 and OK.

2Using [ select SUDOKU:AUTO.

3Confirm with OK.

4Enter the time, e.g. 14 00 for 2 pm.

5Confirm with OK.

6Using [ select the difficulty level.

7Confirm with OK.

8Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

9Confirm with OK.

10 Using [ select if you would like to print the solution.

11 Confirm with OK.

12 Using [ indicate whether you would like to turn

printing on or off.

13 Confirm with OK.

Sudoku for Every Day

Notice

Printing informations for the Games

and Fun functions

Press i and 7 to print the instructions for

the Games and Fun functions of your device.

Notice

Last Solution Available

The solution of the last printed game is saved.

The solutions of earlier games are no longer

available.

Notice

Switching Off Function

You can turn off the daily Sudoku print by

selecting the function as described above and by

switching off the automatic printing under

point 12.

Settings · Entering the Date and Time 19

8Settings

Cursor Navigation 1

Entering the Date and Time

1Press OK, 91 and OK.

2Enter the time, e.g. 14 00 for 2 pm.

3Enter the date (two digits for each field), for example

08 06 27 for June 8th, 2027.

4Confirm with OK.

Time and Date A fter a Short Power Failure

Selecting the Language

1Press OK, 92 and OK.

2Use [ to select the desired display language.

3Confirm with OK.

Selecting the Country

Setting the Cou ntry Correctly

Reset When Setting the Country

1Press OK, 93 and OK.

2Use [ to select the country in which you are operat-

ing the device.

3Confirm with OK.

4Using [ select SURE: YES.

5Confirm with OK.

Entering Number

Page Header

Your name and number are added together with date, time

and page number at the top edge of each fax transmission

(= header).

1Press OK, 94 and OK.

2Enter your number. Using # or * you can enter a

plus sign.

3Confirm with OK.

Entering Your Name

1Press OK, 95 and OK.

2Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective key several times

until the desired character or special character appears

on the display.

3Confirm using OK.

Setting the Contrast

Setting the Contra st

For copying and printing of fax messages, you can select

different contrast levels.

1Press OK, 44 and OK.

2Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax trans-

mission

CONTR.:NEUTRAL—For all types of originals (for

example white text on black background or documents

with coloured background)

CONTR.:OPTIMISED (Factory settings)—Opti-

mized adaptation for text and photo printing

CONTR.:DARK—For darker copies and fax transmis-

sion (for example documents with faint printing)

3Confirm with OK.

Modifying the Basic Settings

Notice

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press STOP to

close the menu and return to the starting mode.

Notice

Time and Date After a Short Power

Failure

You must check the time and date after a short

power failure. Confirm with OK.

CAUTION!

Setting the Country Correctly!

You must set the country in which you are oper-

ating the device. Otherwise your device is not

adapted to the telephone network. If your coun-

try is not included in the list, you must select a

different setting and use the correct telephone

cable for the country. Consult your retailer.

CAUTION!

Settings will be Deleted!

When you select a new country, all settings are

reset to the factory defaults for that country.

Saved data remains intact. Check the number

entered for the header.

Notice

Modifying the Basic Settings

The changed settings are stored as new default

settings. If you select a special function for a

one-time process, take care to restore the default

settings or factory settings after that.

20 Philips · PPF 631 · 632

Reducing Transmission

Speed

Reducing Transmission Speed

The device adapts the transmission speed to the line qual-

ity. This may take some time, especially for overseas con-

nections. Set a lower transmission speed if you are sending

faxes into networks with poor line quality.

1Press OK, 38 and OK.

2Use [ to set whether you would like to use a lower

transmission speed.

3Confirm with OK.

Switching Page Adjustment

On and Off

Page Adjustment

In order that no information is lost, received faxes are

reduced in size when printed.

1Press OK, 37 and OK.

2Use [ to select whether you would like to switch size

reduction on or off.

3Confirm with OK.

Setting the Ring Tones

Selecting the Ring Tone

Ring Tones

You can select from among ten different ring tones.

1Press OK, 55 and OK.

2Use the number keys 0 to 9 to select a ring tone.

Using [, set the volume.

3Confirm with OK.

Adjusting Volume Level

Setting the Rin g Tone Volume

You can adjust the volume of the ring tone when the device

is ringing or when you set the ring tone. You can save dif-

ferent volumes for the ™ (day) and ˜ (night) modes, (also

see Chapter Fax Switch).

Setting the Volu me on the Device

Using [ you can set adjust the volume when the device

is ringing.

Setting the Fax Switch

Fax Switch

The built-in fax switch of your device distinguishes

between fax messages and telephone calls. Faxes are auto-

matically received, telephone calls can be received—even

on additionally connected devices. While the device is

checking the call, it continues to ring.

Day and Night Mode

You can set how often the device should ring before pick-

ing up separately for the modes ™ (day) and ˜ (night). This

makes it possible for you to receive faxes silently at night

without getting disturbed.

Press ¼/º/» to switch between day and night mode.

With the activated timer ›, the device switches between

the modes ™ (day) and ˜ (night) at the configured times.

Setting the Day Mode

1Press OK, 51 and OK.

2Use [ to select the total number of rings. The device

stops the ring after these total number of rings and

accepts a call or a possible silent fax.

3Confirm with OK.

4Use [ to select the number of rings for the fax switch.

After the number of rings, the fax switch switches on

and distinguishes between fax transmissions and tele-

phone calls. While the device is checking the call, it

continues to ring.

5Confirm with OK.

6Using [, set the volume.

7Confirm with OK.

Silent Fax Transmission

Setting the Night Mode

1Press OK, 52 and OK.

2Configure the same settings as for the day mode (see

steps 2 to 7).

Setting the Timer

Timer

The timer switches between the modes ™ (day) and ˜

(night) at the configured times.

1Press OK, 53 and OK.

2Enter the time at which the device should switch to ™

(day) mode, for example 06 00 for 6 o'clock

a.m.

3Confirm with OK.

4Enter the time at which the device should switch to ˜

(day) mode, for example 22 00 for 2 o'clock

a.m.

5Confirm with OK.

Special Settings

Silent Fax Reception

If you would like to accept a fax without preceding rings,

set the number of rings of the fax switch to 0.

Switching Off All Rings

All Rings Off

If you don't want to be disturbed, e.g. in the night, by any

incoming calls, you can set the number of rings to 0. The

device switches immediately to silent fax reception.

Notice

Silent Fax Transmission

Older devices do not transmit any fax-tone (=

CNG tone) as an announcement for fax trans-

mission (= silent fax transmission). If the total

number of rings has been set to a value using 7,

silent fax transmissions cannot be received auto-

matically.

Settings · Printing Lists and Help Pages 21

Printing Lists and Help Pages

Printing Numbers and Entries

List of Numbers

The list of numbers and entries contains the last ten calls

received and numbers dialled as well as the saved entries

and groups.

Press OK, 23 and OK. The list is printed.

Printing Call Log

Call Log

The call log contains the last 50 dialled numbers.

1Press OK, 41 and OK.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

4 Switch on printing: Use [, to select whether the

call list should be printed immediately or after every 50

calls.

5Confirm with OK.

Printing the Telephone Book

Press OK, 17 and OK. The device prints a list with

the telephone book entries and saved assignments.

Printing Fax Journal

Fax Journal

The fax journal is a list of the last ten faxes sent and

received.

1Press OK, 35 and OK.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

4 Switch on printing: Use [, to select whether the

fax journal should be printed immediately or after every

ten transmissions.

5Confirm with OK.

Printing Transmission Report

After every transmission, the device prints out a transmis-

sion report. If a transmission error occurs, an error report

is printed out. You can switch off printing of the transmis-

sion report.

1Press OK, 36 and OK.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

Printing Help Pages

Help 1 · Overview

Press i and 1 to print an overview of the help pages.

Help 3 · Telephone Book

Press i and 3 to print an overview of the telephone

book functions.

Help 4 · Fax Transmission

Press i and 4 to print instructions for sending fax mes-

sages and for configuring the fax switch.

Help 5 · Copier

Press i and 5 to print the help for copying.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings

of your device.

Help 7 · Games and Fun

Press i and 7 to print the instructions for the Games

and Fun functions of your device.

Starting Initial Installation

1Press i and 2.

2The device prints out a help page and starts the initial

installation process.

22 Philips · PPF 631 · 632

9 Telephone Lines and Additional Devices

Configuring Telephone Lines

and Services

PABX Systems

Private branch exchanges (PABX) are typical in many

offices and some households. You must dial an outside line

access code in order to get a connection to the public tele-

phone network (PSTN) from a PABX.

Additional Teleph one No Extension

1Press OK, 96 and OK.

2In some countries you can set the dialling process to

pulse dialling or tone dialling (DTMF tones). Use [

to select the desired dialling process.

3Confirm with OK.

4Use [ to set whether you operate your device on an

extension.

5Confirm with OK.

6 Configuring an extension: Enter the outside line

access code with which you reach the public telephone

network. This is usually 0.

7Confirm with OK.

8When finished, the device tests the telephone line.

Confirm with OK.

9Your device checks whether it can establish a connec-

tion with the public telephone network. If it cannot

establish the connection, you are once again asked for

input.

DSL Connection

In the event that you use a DSL modem: Connect the

device to the slot intended for analogue telephones/fax

machines! For additional information, please consult the

operating manual of your DSL system. Ask your telephone

or internet service provider if necessary.

ISDN Connection

Your device is an analogue fax device (Group 3). It is not

an ISDN device (Group 4), and therefore it cannot be

operated directly on an ISDN connection. In order to do

this, you need either an analogue adapter or a connection

for analogue terminals. Details for ISDN connections can

be found in the instructions provided with the terminal

adapter or the dial-up router.

Voice Mailbox

You cannot simultaneously use the answering machine

facility of your telephone service provider (= voice-mail

box) and receive faxes on your devices. Get the mail-box

function for your telephone connection deactivated or set

the number of rings for the fax switch to lower than 5 on

your device (also see Chapter Setting the Fax Switch, page

20). When the fax switch accepts the call, the mail-box of

the service provider does not step in. Enquire with your

telephone company.

Notice

Additional Telephone No Extension

An additional telephone connected to the device

on a telephone socket is not considered an exten-

sion.

Notice

Selecting the Dialling Process

Only use pulse dialling if tone dialling is not

yet activated for your telephone line.

Notice

Incorrect Outside Line Access Code

In rare cases, the outside line access code may

be a different number or a two-digit number.

For older telephone systems, the outside line

access code can be R (= Flash). Press R to

enter this outside line access code. If the con-

nection to the public telephone network is

not possible, contact your telephone system

supplier.

Telephone Lines and Additional Devices · Connecting Additional Devices 23

Connecting Additional

Devices

Additional Devices

You can operate additional devices on a telephone line,

such as cordless telephones, answering machines, modems

or charge counters.

Connection to the Machine

Connection to the Device

You can connect additional devices directly to your device.

Insert the telephone cable of the additional device into the

EXT socket (RJ-11-connection) on the device.

Connecting Additional Devices

Direct Connection Recommended

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the device must be

first in the series if multiple devices are connected to the

same telephone socket. Follow the correct order.

Connection to the First Telephone Socket

Using Additional Telephones

(Easylink)

Easylink

With the Easylink function you can control your device

with additional telephones. To use this function, addi-

tional telephones must be set to the tone dialling mode

(DTMF/MFV tones) (for this purpose see the operating

manual of your additional telephone).

Starting Fax Reception

If you pick up at an additional device and hear that you are

receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing START on the device.

Taking Over the Line

If you pick up on an additional telephone and the device

continues to ring or attempts to receive a fax, you can dis-

connect the device from the line. Press ** on the

additional telephone.

Changing Code

Changing Easylink Codes!

1Press OK, 54 and OK.

2Enter the new code for starting fax reception.

3Confirm with OK.

4Enter the new code for taking over the line on an addi-

tional device.

5Confirm with OK.

Using an External Answering

Machine

For the best operation, the answering machine must be

connected to the EXT socket of the device. The numbers

of rings set for the external answering machine should be

less than the one set under FAX RINGS by at least two.

Example of the setting:

Number of Rings of the External Answering Machine .. 1

FAX RINGS .............................................................. 3

(also see Chapter Setting the Fax Switch, page 20)

External Answering Machine

If the external answering machine has a “conserving func-

tion” (i.e. a function that changes the number of rings as

soon as new messages have been recorded), deactivate this

function.

If the external answering machine records fax signals, but

your device cannot receive faxes, inspect the connection of

the external answering machine

Notice

Direct Connection Recommended

We recommend direct connection to the device

because this allows the fax switch to function

optimally and to control the additional devices.

Notice

Connection to the First Telephone

Socket

If you have multiple telephone sockets for the

same telephone line, the device must be con-

nected to the first telephone socket.

CAUTION!

Changing Easylink Codes!

Only change the codes if it is absolutely neces-

sary. The codes must begin with * or # and

must be different.

Notice

External Answering Machine

The outgoing message must be shorter than ten

seconds. Avoid music in your announcement.

24 Philips · PPF 631 · 632

10 Service

Disruptions

Checking the Ink Film

Reserve

1Press OK, 46 and OK.

2The number of pages that can still be printed with the

ink film is shown on the display.

3Press STOP to return to the starting mode.

If the ink film used up or if there is no ink film in the

device, a message appears on the display.

Changing the ink film

Use Original Consumable Materials!

Observe Packaging Instruction s

Introduction to P lug’n’Print Card

For receiving or copying documents, an ink film must be

inserted in your device. Your device is delivered with an

already inserted free ink film for a few test pages. For this

film, you do not require any Plug’n’Print card (= chip card

with information regarding ink film capacity). For every

next ink film that you insert, you must load the capacity

memory with the included Plug’n’Print card.

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Grip the rear ink film roll at both the sides and place it

next to the front ink film roll.

4Remove both the rolls from the device. The used ink

film cannot be reused.

5Pull the used Plug’n’Print card out of the plug socket

on the left hand side next to the ink film tray. The

Plug’n’Print card cannot be reused.

Notice

Troubleshooting

Should disruptions occur, follow the instruc-

tions on the display and on the error report.

CAUTION!

Use Original Consumable Materials!

Use only original consumable materials. These

are available from a specialised retailer or

through our order service (see back side of this

user manual). Other consumable materials can

cause damage to the device.

CAUTION!

Observe Packaging Instructions

Follow the instructions on the packaging of the

consumable materials.

DANGER!

Device can Close with a Snap!

Lock the cover of the device completely into

place when opening the device. You could be

injured if the cover falls while you are work-

ing on the device.

CAUTION!

Data on Used Ink Films!

The messages and copies you have printed

out can be read from used ink films. Con-

sider data protection issues when disposing

of used ink films.

Service · Fixing a Paper Jam 25

6Carefully remove the rubber bands from the new ink

film. Make sure that the film is not damaged!

7Place the larger roll with the ink film in the rear ink film

tray. The blue gear wheel must be on the right hand

side.

8Place the smaller roll without ink film in the front tray.

The blue gear wheel must be on the right hand side and

the pin must be inserted in the depression on the left

hand side.

9Break the chip card from the Plug’n’Print card. Insert

the chip card in the plug socket on the left hand side

next to the ink film tray.

10 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

11 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

Fixing a Paper Jam

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Carefully pull out the paper.

DANGER!

Device can Close with a Snap!

Lock the cover of the device completely into

place when opening the device. You could be

injured if the cover falls while you are work-

ing on the device.

26 Philips · PPF 631 · 632

4Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

5Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

Fixing a Document Jam

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and

then the support (B) inside. The cover (C) falls freely.

4Carefully pull the document to the front or to the back

out of the device.

5Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap

into place.

6Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

7Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

DANGER!

Device can Close with a Snap!

Lock the cover of the device completely into

place when opening the device. You could be

injured if the cover falls while you are work-

ing on the device.

Service · Cleaning 27

Cleaning

Instructions for Cleaning!

Fax Cleaning Sh eets

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and

then the support (B) inside. The cover (C) falls freely.

4Lightly wipe the upper side of the scanner glass (A) and

the lower side of the document feeder/scanner film (=

white plastic plate) (B) with a cloth.

5Clean the feed roller (A) and the underside of the sup-

port pad of the feeder roller (B) with a soft, lint-free

cloth moistened with cleaning alcohol (96 percent).

Rotate the feed roller; You must clean the entire roller.

6Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap

into place.

7Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

8Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

DANGER!

Instructions for Cleaning!

Unplug the device from the power socket before

cleaning it. Use a soft, lint-free cloth. Never use

liquid or easily flammable cleansers (sprays,

abrasives, polishes, alcohol, etc.). Do not allow

any moisture to reach the interior of the device.

Notice

Fax Cleaning Sheets

Special fax cleaning sheets are available as acces-

sories from our call centre. Insert a sheet into the

document feeder. Press STOP; the page is

ejected. Repeat this process at a few times.

DANGER!

Device can Close with a Snap!

Lock the cover of the device completely into

place when opening the device. You could be

injured if the cover falls while you are work-

ing on the device.

28 Philips · PPF 631 · 632

Checking the Firmware Ver-

sion

1Press OK, 47 and OK.

2The model designation and the configured country

appear on the display.

3Confirm with OK.

4The information on the firmware version of the device

is displayed.

5Confirm with OK.

Using Service Codes

Introduction

The service codes delete all the changed settings and your

device is reset to factory settings. It may be possible that the

device with the changed settings reacts differently than

expected.

Using Service Codes

1Press OK, 45 and OK.

2Enter a service code:

7117—Deletes all changed settings and

saved data. The device is reset to factory settings and

the initial installation process is started.

7140—Deletes all changed settings. Saved

data and telephone book entries remain intact.

7227—Deletes saved faxes, when there are

problems with printing.

3Confirm with OK.

4Using [ select SURE: YES.

5Confirm with OK.

Power Cycling

If a problem occurs that cannot be corrected with the

instructions in this user manual (see also the help below),

follow the steps given here.

1Pull out the power plug.

2Wait at least ten seconds, then plug the power plug

back into the socket.

3Follow the instructions on the display and in the error

report. If the problems repeats, please contact our tech-

nical customer service or your retailer.

CAUTION!

Settings will be Deleted!

Only use the service codes if this is absolutely

necessary. Some service codes also delete saved

messages and telephone book entries.

Notice

Cancelling Entry

If you have entered the incorrect code, you

can cancel the entry with SURE: NO.

Service · Power Cycling 29

General Information

The time and date flash on the display. You must check the time and date after a short power fail-

ure. Confirm with OK.

Problems when Faxing or Printing

Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to

RESOL.: FINE or RESOL.: PHOTO.

Change the contrast.

Clean the scanner and the document feed slot.

Test the device by making a copy of the document. If the

device is in order, the device of the recipient might be de-

fective.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow the

instructions on the display and in the error report.

There could be a small pause after printing several pages.

The device continues printing automatically.

No printing Check if you have inserted clamped paper correctly. The le-

ver on the right hand side next to the paper feeder must be

folded backwards.

Documents are not properly fed. Clean the scanner and the document feed slot.

Problems with the Connection

The device rings once, remains silent for a short while and

starts ringing again. This is absolutely normal. The fax switch checks the call af-

ter the first ring. If it is a voice call, the device continues to

ring.

No dial tone Check the installation of the device. Connect the telephone

cable to the socket marked LINE. Insert the telephone plug

into your PTT line socket.

Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß, and dial the number.

If the recipient is using an answering machine, wait until

you hear a whistling tone. Press START.

It is possible that the recipient's device is not ready to re-

ceive.

You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. Press

*5 on the additional telephone. Hang up.

No fax reception or a short fax audio signal as message on

the answering machine Using function 51, set the number of rings for the fax

switch to 4 and the total number or the number of rings for

the answering machine (model dependent) to 5 (see Page

20).

You cannot simultaneously use the answering machine fa-

cility of your telephone service provider (= voice-mail box)

and receive faxes on your devices(see page 22).

30 Philips · PPF 631 · 632

11 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm

Weight

Weight ...................................................................1,9¦kg

Mains Connection

Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by Mode

Stand-by Mode...............................................<¦1,5¦W

Transmission

Transmission ...................................................<¦20¦W

Recommended Amb ient

Recommended Ambient..................................18¦–¦28¦ºC

Relative Humidi ty

Relative Humidity ............... 20¦–¦80¦% (non-condensing)

Connection Type

Connection Type......................................PSTN · PABX

Dialling Mode

Dialling Mode Tone / pulse dialling (country dependent)

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Class B

Emissions ........................................... EN¦55022 Class B

Immunity to El ectrical Noise EN 55024

Immunity ........................................................EN¦55024

Scanner

Scan Width

Scan Width ........................................................212¦mm

Horizontal Resolution

Horizontal Resolution ....................................8 dots/mm

Vertical Resolution Standard

Vertical Resolution ................... Standard: 3,85 lines/mm

Vertical Resolution Fine

..................................................... Fine: 7,7 lines/mm

Memory

Telephone Book

Telephone Book ..................................... up to 50 entries

Fax Messages

Fax Messages ............ up to 15 pages (standard test letter)

Paper

Capacity

Capacity ............................................................50 sheets

Size

Size.................................................... A4 · 210¦×¦297¦mm

Thickness

Thickness ................................................0,07¦–¦0,11¦mm

Weight

Weight .........................................................60¦–¦90¦g/m²

Document Feed Slot

Capacity

Capacity ............................................................10 sheets

Width

Width........................................................148¦–¦212¦mm

Length

Length.......................................................100¦–¦600¦mm

Thickness

Thickness ................................................0,06¦–¦0,15¦mm

Fax

Type Group 3

Type.................................................................. Group 3

Compatibility

Compatibility ...............................................ITU-T¦T.30

Data Compression

Data Compression...........................................MH · MR

Modulation

Modulation ................................... V.21 · V.27ter · V.29

Transfer Speed

Transfer Speed..................................................9.600¦bps

Subject to Change

Technical specifications subject to change with-

out notice.

Guarantee

(Terms and Conditions for United King-

dom only)

In order to supply the guarantee, you should contact your

dealer or Sagem Communications Helpdesk. The proof of

purchase will be required.

Please make usage of your equipment for the purpose for

which it was designed and under normal usage conditions.

Sagem Communications do not accept any liability for any

usage made out of the frame of its original designed pur-

pose and any consequence that may arise from this usage.

Should any malfunctioning arise, the dealer or Sagem

Communications Helpdesk will advise you what to do.

A) General Guarantee Conditions

Sagem Communications undertakes to remedy by repair

or exchange at its own convenience, free of charge for

labour and replacement parts, any defects in the equip-

ment during the guarantee period of 12—twelve—months

(3—three—months for accessories), from the date of orig-

inal invoice of the Equipment, where those defects are a

result of faulty workmanship.

Unless the customer has concluded with Sagem Commu-

nications a maintenance contract in respect of the equip-

ment which specifically provides for repairs to be carried

out at the customer's premises, the repairs will not be car-

ried out on the equipment at the customer premises. The

customer must however return the defective equipment at

his/her own expense, to the address given by the dealer or

Sagem Communications Helpdesk.

In case a product needs to be sent in for a repair, it always

has to be accompanied by a proof of purchase (which is not

altered, written on or in any way be made illegible) show-

ing that the product is still under warrantee. In case no

proof of purchase is enclosed, the Sagem Communications

repair center will use the production date as a reference of

establishing the warrantee status of the product.

Apart from all legal obligatory rules, Sagem Communica-

tions, do not give any Guarantee, either implicit or explicit

which is not set force in the present section, and could not

be hold responsible for any direct or indirect, material or

immaterial damage, in or out of the frame of the present

guarantee.

If any provision of this guarantee shall be held to be in

whole or in part invalid or illegal due to an obligatory rule

applicable to consumers pursuant to their national legisla-

tion, such invalidity or illegality shall not impair or affect

the remaining provisions or parts of this guarantee.

This guarantee does not affect the Customer statutory

rights.

Appendix · Guarantee 31

B) Exclusions From Guarantee

Sagem Communications shall have no liability under the

guarantee in respect of:

•) Damage, defects, breakdown or malfunction due to one

or more of the following:

– Failure to properly follow the installation process and

instructions for use

– An external cause to the equipment (including but not

limited to: lightening, fire, shock, vandalism, inappropri-

ate conditions of electrical network or water damage of any

nature)

– Modifications made without the written approval of

Sagem Communications

– Unsuitable operating conditions, particularly of temper-

ature and humidity

– Repair or maintenance of the equipment by persons not

authorized by Sagem Communications

•) Wear and tear from normal daily use of the equipment

and its accessories

•) Damage due to insufficient or bad packaging of equip-

ment when returned to Sagem Communications

•) Usage of new versions of software without previous

approval of Sagem Communications

•) Work on any equipment or software modified or added

without the prior written consent of Sagem Communica-

tions

•) Malfunctions not resulting from the Equipment or from

software installed in user workstations for the purpose of

use of the equipment.

Communication problems related to an unsuitable envi-

ronment including:

– Problems related to access and/or connection to the

Internet such as interruptions by access networks or mal-

function of the line used by the subscriber or his corre-

spondent

– Transmission faults (for example poor geographical cov-

erage by radio transmitters, interference or poor line qual-

ity)

– The local network fault (wiring, servers, workstations) or

the failure of the transmission network (such as but not

limited to interferences, fault or poor quality of the net-

work)

– Modification of the parameters of the cellular network

carried out after the sale of the Product

•) The normal servicing (as defined in the user guide sup-

plied with the equipment) as well as malfunctioning due to

servicing not being carried out. Servicing costs are in any

event always borne by the customer.

•) Malfunctions resulting from the usage of products, con-

sumables or accessories not compatibles with the equip-

ment.

C) Out of Guarantee Repairs

In the cases set forth in B) as well as after expiry of the guar-

antee period, the customer must ask the Authorized Sagem

Communications Repair Centre for a cost estimation.

The repair and delivery costs will be invoiced to the cus-

tomer.

The foregoing shall apply unless otherwise agreed in writ-

ing with the customer and only for the United Kingdom.

Helpdesk: 08 45 - 090 03 15

32 Philips · PPF 631 · 632

EN The CE symbol confirms conformity with the EU direc-

tives that apply to the device.

Declaration of Conformity

(DoC)

Hereby, Sagem Communications Austria GmbH

declares that this PPF¦631, PPF¦632 is in compliance

with the essential requirements and other relevant provi-

sions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on

our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme,

Sagem Communications Austria GmbH has made sure

that this machine complies with the ENERGY STAR

requirements.

Recycling

Packaging: To facilitate packaging recycling, please con-

form to your local selective recycling rules.

Batteries: Old batteries have to be deposited in desig-

nated collection areas.

WEEE

Product: The crossed out dustbin logo on your product

signifies it is classified as Electrical and Electronic Equip-

ment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and

Electronic Equipment (WEEE) and to protect the envi-

ronment and human health, European regulations requires

that you selectively collect waste equipment using one of

the following options:

• Your retailer will take your equipment back if you are

buying a replacement product.

• Waste equipment can also be deposited in designated col-

lection areas.

The paper and cardboard packaging used can be disposed

of as recyclable paper. Have the plastic wrapping and Sty-

rofoam packaging recycled or dispose of it in the non-recy-

clable waste, depending on the requirements in your coun-

try.

Trademarks: The references mentioned in this manual

are trademarks of the respective companies. The lack of the

trademarks É and Ë does not justify the assumption that

these dedicated terminologies are free trademarks. Other

product names used herein are for identification purposes

only and may be trademarks of their respective owners.

Sagem Communications disclaims any and all rights in

those marks.

Reproduction Not Perm itted

The reproduction of certain documents (e.g. by scanning,

printing, copying) is prohibited in many countries. The

list of such documents below is not intended to be com-

plete, it only offers a general overview. In case of doubt,

consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

Follow the statutory regulations of your country with

regard to the legal validity of fax transmissions—particu-

larly in connection with the validity of signatures, meeting

delivery deadlines or disadvantages resulting from the loss

of quality in the transmission, etc.

Take care to maintain the statutory regulations of your

country regarding telecommunications secrecy and data

privacy.

This product is intended for use on an analogue public tel-

ecommunications network (PSTN) and in the country

specified on the packaging. Use in other countries can

result in faulty functioning.

For more information, please contact the technical service

centre for your country. Should problems arise during use

of your machine, please contact your retailer first.

Neither Sagem Communications nor its affiliates shall be

liable to the purchaser of this product or third parties for

damages, losses, costs, or expenses incurred by the pur-

chaser or third parties as a result of accident, misuse, or

abuse of this product or unauthorized modifications,

repairs, or alterations to this product, or failure to strictly

comply with Sagem Communications operating and

maintenance instructions.

Sagem Communications shall not be liable for any dam-

ages or problems arising from the use of any options or any

consumable materials other than those designated as orig-

inal Sagem Communications products or Sagem Commu-

nications approved products.

Sagem Communications shall not be held liable for any

damage resulting from electromagnetic interference that

occurs from the use of any interface cables other than those

designated as Sagem Communications products.

reproduced, stored in a retrieval system or transmitted in

any form or by any means, electronic, mechanical, photo-

copying, recording, or otherwise, without the prior written

permission of Sagem Communications. The information

contained herein is designed only for use with this product.

Sagem Communications is not responsible, if this infor-

mation is applied to other devices.

Appendix · Declaration of Conformity (DoC) 33

This user manual is a document that does not represent a

contract.

Errors, printing errors and changes are reserved.

GmbH

34 Philips · PPF 631 · 632

Appendix · Declaration of Conformity (DoC) 35

SAGEM COMMUNICATIONS

Printing Terminals

Headquarters : Le Ponant de Paris

27, rue Leblanc · 75015 Paris · FRANCE

Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77

www.sagem-communications.com

Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS

PPF 631 · 632

253120765-B

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.

and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

Customer Information

Introduction 1

As part of our continuing quest for total customer satisfac-

tion, all of our products are made with ease-of-use and reli-

ability in mind.

Introduction 2

In your user manual you will find all the information

required to use your machine. If, after consulting your user

manual, you still require assistance, you should contact our

Call Centre. Our personnel are highly trained specialists

who can ensure that you receive the maximum benefit

from your product.

Introduction 3

We can assist your more quickly if you do not call us from

the machine, rather an external telephone. Keep a printout

of the settings as well as the serial number of the machine

handy. The serial number can be found on the type label.

United Kingdom

Telephone: 08 45 - 090 03 15

Fax: 08 70 - 124 02 02

Spaltenumbruch

Introduction 1

You can order original accessories from our homepage

or—in some countries (see below)—per telephone on our

toll-free number.

Introduction 2

Use only original consumable materials. The warrantee

does not cover damages to the device resulting from other

consumables.

United Kingdom

Telephone: 0800 - 358 08 07

E-Mail

E-Mail: dti.faxinfoline@sagem.com

Internet

Internet: www.sagem-communications.com

We hope that you will have lots of joy using your new

product.

Philips Ppf631 Ppf 631 Eco Manual Uk 253120765 B User 6524b03f D0ab 46a4 B832 56924de98a3d

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