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A Guide to QuarkXPress: Interface Overview

A Guide to QuarkXPress:
Interface Overview

Legal Notices

ACKNOWLEDGMENTS

Quark, Inc., acknowledges with gratitude the efforts and contributions of all the
team members and departments involved in producing QuarkXPress™ software
and QuarkXPress Passport™ software and documentation, including: Product
Management, Program Management, Technical Writers, Quality Assurance,
Research and Development, Software Configuration Management, Common
Components, Technical Support and Worldwide Product Services. Quark also
thanks its alpha and beta testing partners for their help in testing QuarkXPress
and QuarkXPress Passport.
This manual was produced entirely with QuarkXPress Passport and
Quark Publishing System™ (QPS™).
LEGAL NOTICES
©2002 by Quark Technology Partnership as to the content and arrangement of this
material. All rights reserved.
©1986–2002 by Quark Technology Partnership and its licensors as to the technology.
All rights reserved.
Microsoft Reader Technology ©1999–2000 Microsoft Corporation. All rights reserved.
Information in this document is subject to change without notice and does not represent
a commitment on the part of Quark Technology Partnership or its licensee, Quark, Inc.
Use of the Quark Products is subject to the terms of the end user license agreement or
other applicable agreements for such product/service. In the event of a conflict between
such agreements and these provisions, the relevant agreements shall control.
Quark Products and materials are subject to the copy right and other intellectual property
protection of the United States and foreign countries. Unauthorized use or reproduction
without Quark’s written consent is prohibited.
Quark, QuarkXPress, QuarkXPress Passport, QuarkXTensions, and XTensions are trademarks of Quark, Inc. and all applicable affiliated companies, Reg. U.S. Pat. & Tm. Off.
and in many other countries. The Quark logo, QuarkCMS, and other Quark related
marks which Quark may adopt from time to time are trademarks of Quark, Inc. and
all applicable affiliated companies.
QPS and related marks are trademarks or registered trademarks of Quark, Inc., used
under license by Modulo Systems Corporation. Modulo Systems Corporation is a
Quark related company.
FOCOLTONE and FOCOLTONE Colour System are registered trademarks of
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in whole or in part, for private use or for sale, is strictly forbidden. Contact FOCOLTONE,
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TRUMATCH, TRUMATCH Swatching System, and TRUMATCH System are trademarks
of TRUMATCH, Inc.
Color Data is produced under license from Dainippon Ink and Chemicals, Inc.

Legal Notices

The HASP® system and its documentation are copyrighted by Aladdin Knowledge
Systems Ltd. ©1985 to present. All rights reserved.
Toyo Ink Mfg. Co., Ltd. is the copyright owner of TOYO INK COLOR FINDER ™ SYSTEM
AND SOFTWARE which is licensed to Quark, Inc. to distribute for use in connection
with QuarkXPress. TOYO INK COLOR FINDER ™ SYSTEM AND SOFTWARE shall
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simulation used in the product may not match the COLOR FINDER ™ book, and additionally some printer color used in the product may also not match. Please use the
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Quark, Inc. does not warrant, guarantee, or make any representations regarding the use or
the results of the use of any color system included in Quark products. Video simulations
may not match published color standards. Refer to current materials of the specific color
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T H I R D PA RT Y X T E N S I O N S S O F T WA R E D I S C L A I M E R
QUARK IS NOT THE MANUFACTURER OF THIRD PARTY XTENSIONS SOFTWARE
OR OTHER THIRD PARTY SOFTWARE OR HARDWARE (HEREINAFTER “THIRD
PARTY PRODUCTS”) AND SUCH THIRD PARTY PRODUCTS HAVE NOT BEEN
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UNDER COMMON CONTROL WITH QUARK OR ITS PARENT OR A MAJORITY OF
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iii

Legal Notices

FUTURE, TOGETHER WITH ANY PERSON, BRANCH, OR ENTITY WHICH MAY
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Table of Contents

Introduction
About this Book

Other Helpful Publications

QuarkXPress Basics

xii

The Interface
1

xviii

Palettes
Displaying and Arranging Palettes

Tools Palette

Tool Overview

Web Tools Palette W

Web Tool Overview W

Measurements Palette

Document Layout Palette

Style Sheets Palette

Colors Palette

Trap Information Palette P

Lists Palette

Layers Palette

Profile Information Palette P

Hyperlinks Palette

Index Palette P

Context Menus
Context Menus

Table of Contents

File Menu
File Menu: Overview

Creating and Opening Commands

Closing and Saving Commands

Importing, Appending, Exporting, and
Collecting Commands

Document Setup, Page Setup, and
Print Commands

105

Quit and Exit Commands

122

Edit Menu
Edit Menu: Overview

123

Undoing and Redoing Actions

124

Cut, Copy, Paste, Deletion Commands

125

Subscribe Commands — Mac OS Only

129

Link Commands — Windows Only

130

Show/Hide Clipboard Commands

133

Find/Change Command

133

Preferences Commands

139

Style Sheets Command

183

Colors Command

190

H&Js Command P

201

Lists Command

207

Dashes & Stripes Command

211

Print Styles Command P

216

Meta Tags Command W

219

Menus Command W

224

Table of Contents

Style Menu
Style Menu for Text

229

Style Menu for Pictures

258

Style Menu for Lines

269

Item Menu
Item Menu: Overview

273

Modify Commands

274

Duplicating and Deleting Items

329

Grouping, Merging, and Locking Commands

331

Stacking Order Commands

335

Shape, Content, Edit Commands

342

Point/Segment and Table Commands

345

Rollover and Hot Areas Commands

351

Page Menu
Page Menu: Overview

353

Inserting, Deleting, and Moving Pages

354

Modifying Master Page Attributes and
Numbering Sections

358

Navigating Document Pages

365

Displaying Document Pages

366

View Menu
View Menu: Overview

367

Document View Commands

368

Show/Hide Commands

370

vii

Table of Contents

Utilities Menu
Utilities Menu: Overview

376

Spell Checking Commands

377

Hyphenation Commands

384

Usage Command

386

XTensions Manager

391

Component Status

393

PPD Manager P

396

Profile Manager P

397

Tracking Edit

399

Kerning Edit

401

Build Index P

403

Window Menu
Window Menu — Windows only
Glossary
Index

viii

406

About this Book

Introduction
From a simple brochure to highly complex corporate communications, QuarkXPress
encourages you to challenge the boundaries of professional publishing, both in print
and on the Web. With superior color capabilities, exceptional picture handling, and
precise typographic controls, QuarkXPress increases your publishing power.

ABOUT THIS BOOK
“A Guide to QuarkXPress: Interface Overview” is not meant to be read cover to cover.
The book is designed so that you can look things up quickly, find out what you need to
know, and get on with your work. However, if you need more comprehensive information about electronic publishing, that is also provided.
WHERE WE’RE COMING FROM

This book assumes you are familiar with your computer and know how to:
• Launch an application
• Open, save, and close files
• Use menus, dialog boxes, and palettes
• Use the mouse, keyboard commands, and modifier keys
If you need help performing any of these tasks, consult the documentation
resources (user or reference guides) provided with your computer.
HOW TO USE THIS BOOK

If you stumble on an unfamiliar command, or want more information
about how to use a tool, check this book. It explains the QuarkXPress interface,
including menus, dialog boxes, tools, palettes, and preferences. Commands are
documented in menu order, starting with the first command in the File menu.
W H AT Y O U ’ R E L O O K I N G AT

This book uses various conventions (styles) to help you find information quickly:
BOLD TYPE STYLE

The names of QuarkXPress menu commands, dialog boxes, and other controls
are set in bold type. For example: “The Colors palette lets you apply colors or
inks to text, pictures, lines, and box backgrounds.”

Introduction
ix

About this Book

REFERENCES AND ARROWS

Whenever a feature is mentioned, a reference shows you how to access that
feature. For example: “The Save as dialog box (File menu) lets you save a copy
of a document.” Arrows are used to represent the menu path to a feature. For
example: “Choose File & Print to display the Print dialog box.”

Choosing File & Print.
ICONS

The names of tools and graphic buttons are followed by the appropriate icons.
For example: “Select the Item tool e in the Tool palette” or “Click the Center
button } in the Measurements palette.”
CHARTS

This book charts the range of values that any control can accept. Charts follow
this format:
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

2 to 720 pt

various (", pt, cm, etc.)

.001

The “Range” is expressed in the default measurement system. You can enter
values in fields using the measurement system described in the “Measurement
system” column. For example, measurements may be expressed in pixels, points,
or any measurement system supported by QuarkXPress. (The example above
shows a feature that accepts any supported measurement system.) The “Smallest
increment” is the smallest unit of measurement you can enter.
MAC OS AND WINDOWS REFERENCES

QuarkXPress is designed to incorporate the same features on Mac OS and
Windows. This guide is designed to be used with QuarkXPress on either platform. While most of the information in this guide applies to both platforms,
operating system differences occasionally require the application to function in
a slightly different manner on Mac OS and Windows. In such a situation, this

Introduction
x

About this Book

guide identifies which functions are unique to Mac OS and which functions are
unique to Windows.
PRINT AND WEB MODES

QuarkXPress lets you create documents both for printed output and for the
Web. When you’re working on a print document, QuarkXPress is in print mode;
when you’re working on a Web document, QuarkXPress is in Web mode. The
mode determines which tools, features, and other user interface elements
are available. In this guide, features that are unique to print documents are
identified with a Picon, and features that are unique to Web documents are
identified with a W icon.
NOTES AND TIPS

∫

Notes provide helpful information about particular features.

Tips provide extra information about particular features and general techniques
for electronic publishing.

O T H E R H E L P F U L P U B L I C AT I O N S
The QuarkXPress product includes various electronic documents to assist you in using
QuarkXPress 5.0. You can find these documents on the QuarkXPress CD-ROM. Quark
also provides QuarkXPress training on the World Wide Web to help you familiarize
yourself with the various features of QuarkXPress.
A GUIDE TO QUARKXPRESS: USING QUARKXPRESS

Whenever you think to yourself, “I wonder how to do this…,” check the
book A Guide to QuarkXPress: Using QuarkXPress. The file name is “Using
QuarkXPress.pdf” on your QuarkXPress CD-ROM. The detailed table of
contents at the beginning of the book and the index should help you
quickly find the information you need.
Each chapter in A Guide to QuarkXPress: Using QuarkXPress includes a series of
specific tasks such as “Creating New Documents” or “Importing Pictures.”
Instructions for accomplishing tasks are presented in steps or as bulleted lists.
Tips with useful information about QuarkXPress are frequently included on
these pages.
CONCEPT BLOCKS

Background information about publishing tasks and concepts are also provided
throughout A Guide to QuarkXPress: Using QuarkXPress. The first word in the title
of a concept block is usually “Understanding,” for example: “Understanding
Picture File Formats.” You can read concept blocks any time — they’re designed

Introduction
xi

Other Helpful Publications

to round out your knowledge of electronic publishing without necessarily
relating to a specific task.
W H AT ’ S N E W I N Q U A R K X P R E S S 5 . 0

If you are a proficient QuarkXPress user, start with the file “What’s New
in 5_0.pdf,” found on the QuarkXPress CD-ROM. It provides a brief overview of
the new features in this version of QuarkXPress to get you started with your new
software as quickly as possible.
OTHER PIECES IN THE BOX

Your QuarkXPress product also includes installation and user registration
instructions, a list of keyboard commands, and documentation for any
late-breaking features.
QUARKXPRESS TRAINING ON THE WEB

QuarkXPress online training is a Web-based tutorial that will take you
through the process of applying specific QuarkXPress features to sample
QuarkXPress documents.
If you have little or no experience with QuarkXPress and you want to begin
learning about it, these online training exercises will teach you the basic
skills necessary to create print and Web documents using this application.
Experienced users may also find the lessons useful for learning features
that are new to QuarkXPress 5.0, such as layers, tables, and the Web
document features.
You can find the QuarkXPress online training on the Quark Web site at
www.quark.com. All you need to view the online training is an Internet connection with Web browser version 4.0 or later (for example, Microsoft™ Internet
Explorer or Netscape Navigator). To perform the training exercises, you need
QuarkXPress or a demo version of QuarkXPress.

QUARKXPRESS BASICS
To use QuarkXPress effectively, you need to understand a few basic concepts. Read this
section if you are new to QuarkXPress or if you need a quick refresher. If you are new to
QuarkXPress, we recommend that you complete the online training exercises available
on the Quark Web site, www.quark.com, to familiarize yourself with the individual
QuarkXPress features.
PRINT AND WEB MODES

QuarkXPress lets you create documents both for print and the Web. When
you’re working on a print document, QuarkXPress is in print mode; when
you’re working on a Web document, QuarkXPress is in Web mode. The mode

Introduction
xii

QuarkXPress Basics

determines which tools, features, and other user interface elements are available. In this manual, features that are unique to print documents are identified
with a Picon, and features that are unique to Web documents are identified
with a Wicon.
∫

Some print features can be used in Web documents. To use print features
in Web documents, see “The Elements of a Web Document” in Chapter 7,
Document Layout,” in A Guide to QuarkXPress: Using QuarkXPress.
PRINT DOCUMENT ENVIRONMENT P
A work area called the pasteboard surrounds each page or spread. You use
the pasteboard to store items temporarily or to experiment with something
before you put it on a page. You can have individual pages or multipage
spreads, and you can add, move, and delete pages as you work. Pages can
be manipulated using the Document Layout palette or the Page menu,
and in Thumbnails view.
WEB DOCUMENT ENVIRONMENT W

A page in a Web document has no fixed size; it expands as necessary to make
room for the items it contains. However, you can use the page width guide as
a guideline to make sure the pages you design will fit on your users’ monitors.
Gray regions at the bottom and right of the page indicate the page’s true
boundaries, but keep in mind that different Web browsers often display the
same page differently.
There are no pasteboards in a Web document. Pages can be manipulated using
the Document Layout palette or the Page menu.
BASIC TOOLS

QuarkXPress pages contain items. Items are text boxes, text paths, picture boxes,
tables, and lines; they are created in QuarkXPress and manipulated primarily
with the Item tool e. Contents are text and pictures; they are manipulated
primarily with the Content tool E.
In general, you will use Item menu commands and the left half of the Measurements palette when working with items. Likewise, you will use the Style menu
and the right half of the Measurements palette when working with contents.

The controls in the Measurements palette change according to the current selection —
whether it is a text box, picture box, text path, line, text, or picture.

Introduction
xiii

QuarkXPress Basics

THE BOX CONCEPT

In QuarkXPress, most things go into a box. Text is contained in text boxes and
pictures are contained in picture boxes. Text can also be placed on a path. You
have control over the size, shape, layering, color, and other properties of each
box or path — and you have similar control over the text or pictures contained
in them.
TA B L E S

A table is a series of rectangular, grouped boxes — called “cells” — that you can
use to present data in a concise format. QuarkXPress lets you create tables, convert text to tables, easily edit table data, and add or remove rows and columns
as necessary. The cells can contain text, pictures, or a content of None.
L AY E R S

By letting you control which items display on a page, layers make it easier for
you to edit and manipulate documents. The Layers palette lets you place all
items on the same layer or create different layers for different items. You can
display some layers while hiding others, so you can opt to see only those items
that you want to edit at a given time.
WORKING WITH TEXT P

A text box or a text path contains text. To create a text box or path, use any of
the text box creation tools T, Å, ı, Ç, Î, ´, or Ô, or a text path creation
tool , Ò, Â, or ˜. Then use the Get Text command (File menu) to import
text files from other sources, including many popular word processors, databases, and spreadsheets. To enter your own text into a text box, select the
text box with the Content tool E and begin typing.
When you are working with text, the Style menu provides formatting options
such as fonts, type styles, and colors. High-end typographic controls are provided
through a combination of menu items, keyboard commands, and preferences.
To simplify text formatting, you can create paragraph and character style sheets
(Edit & Style Sheets) and apply them using a menu command, the Style Sheets
palette, or keyboard commands.
To flow text from one text box to the next (or from one text path to the next),
you can create an automatic chain of text. You can also use the Linking u and
Unlinking U tools to manually create custom text chains. To create an automatic text chain, check Automatic Text Box in the New Document dialog box
(File & New & Document).

Introduction
xiv

QuarkXPress Basics

WORKING WITH TEXT IN WEB DOCUMENTS W

The typographic effects available in HTML are more limited than those available
within QuarkXPress. You can create text boxes that contain formatted HTML
text, or you can use the full range of typographic effects by converting text
boxes and text paths to graphics at export. If you export a large amount of your
text as graphics, be aware that this will increase the size of your page and the
page’s downloading time.
PLACING PICTURES

“Picture” is a general term for any type of graphic file in a QuarkXPress document. Just as text boxes contain text, picture boxes contain pictures. To create a
picture box, use any of the picture box creation tools p, x, O, å, 7, ƒ,
or ∂. Then, use the Get Picture command (File menu) to import a copy of a
picture file. You can also paste a picture that has been copied to the Clipboard
into your document.
When you are working with pictures, the Style menu provides formatting
choices such as contrast, line screen, and colors. Picture formatting options are
selectively available depending on the imported picture’s graphic file format.
E X P O RT I N G P I C T U R E S W

When you export a Web document as an HTML file, all pictures in that
document are converted to either JPEG, GIF, or PNG format, regardless of
their previous format. You can control the format in which each picture
is exported.
Text boxes and paths can also be exported as pictures. You can control the
export format of these items, as well.
SHAPES AND LINES

To create a colored shape, create a picture box with any kind of shape and apply
a color to the background of the box. Background colors are applied to boxes
using the Colors palette (View menu) or the Box tab of the Modify dialog box
(Item menu). The Merge and Shape controls (Item menu) let you create boxes
with multiple contours and combine different boxes.
Create custom line styles using the Dashes & Stripes dialog box (Edit menu);
then use line creation tools o, œ, ∞, or § to draw the lines. When a line is
selected, the Modify dialog box and the Style menu provide options (such as
style, width, and arrowheads) for formatting lines.

Introduction
xv

QuarkXPress Basics

E L E C T R O N I C PA S T E - U P

Items can be moved, resized, reshaped, and layered with other items. You can
drag items into place by aligning them with rulers and guides, or you can enter
precise X and Y coordinates in the Measurements palette.
Each type of item has its own Modify dialog box (Item menu) that controls the
size, position, background color, position of the contents, and more. To flow text
around pictures, lines, and other items, use the Runaround tab in the Modify
dialog box. Other Item menu commands let you group items so they can be
moved together, change the stacking order of items, duplicate items, and space
selected items evenly.

When you choose Item & Modify, a dialog box specific to the selected item displays.
The various tabs in the Modify dialog box provide access to different sets of controls.
FORMS AND IMAGE MAPS W

Web documents can contain forms, which allow readers to send information to
the Web server. Forms let readers enter information about themselves or order
goods and services over the Internet.
Web documents can also contain image maps. An image map is an HTML
feature that lets you link to different pages by clicking on different parts of
a picture in a Web page.

Introduction
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QuarkXPress Basics

M A S T E R PA G E S A N D T E M P L AT E S

Items (pictures and text) that recur throughout your document can be placed
on master pages. Applying a master page to a document page automatically
places the recurring items. For example, if you are working on a newsletter,
you might want a master page for the cover and masthead, one for the inside
spreads, and one with mailing information for the back page. Master pages
can be created, edited, and applied using the Document Layout palette. Once
you’ve established the formatting of a publication, you can save a document
as a reusable template.
CUSTOMIZING QUARKXPRESS

QuarkXPress has many options for customizing how you work, how your text
flows, how your tools work, and more. These are called “preferences,” which
you can customize for your copy of QuarkXPress (application preferences) and
for individual documents (document preferences).
In addition to preferences, you can create custom style sheets, colors, dashes and
stripes, lists (which are based on style sheets), and hyphenation and justification
specifications for use in a document or template. All these specifications are
created through commands in the Edit menu.
PRINTING P

The Print dialog box (File menu) offers several output options. For convenience,
you can combine all these settings and save them as Print Styles (Edit menu).
When you print, QuarkXPress requires all the font and picture files used in the
document. The Collect for Output (File menu) feature automatically gathers
the document, pictures, and fonts into one folder, and it produces a report of
the document’s fonts, colors, trapping, and other settings — ready for output.
E X P O RT I N G A S H T M L W

When you export a Web document in HTML format, QuarkXPress exports any
necessary accompanying files (such as picture files), too. You can also export
HTML templates, which let you insert XML content into a page and automatically format that content as HTML.
P O W E R T H R O U G H PA L E T T E S A N D K E Y B O A R D C O M M A N D S

As you use QuarkXPress, you will develop your own working style. Perhaps you
will prefer to use the mouse and menu commands for everything; you might
find that you prefer the quick access to features provided by palettes and extensive keyboard commands. In many cases, QuarkXPress offers multiple ways to
perform a given task.

Introduction
xvii

The Interface

T H E I N T E R FA C E
QuarkXPress menus and dialog boxes adhere to Mac OS and Windows conventions —
with a few enhancements. This section provides a quick look at standard interface
controls, and highlights features unique to QuarkXPress. If you are new to Mac OS or
Windows, we recommend that you consult the documentation resources provided with
your computer for complete information about using the operating system. If you are
new to QuarkXPress, we recommend that you complete the online training exercises,
available on the Quark Web site at www.quark.com, to familiarize yourself with the
individual QuarkXPress features.
QUARKXPRESS MENUS

The menu bar displays the menus available in QuarkXPress: File, Edit, Style,
Item, Page, View, Utilities, Window (Windows only) and Help. The menu bar
can also display menus for QuarkXTensions software and third-party XTensions
software. Each menu contains groups of related commands separated by lines.
Many menu entries are followed by keyboard shortcuts, displayed using the
Command (C), Option (`), Control (^), and Shift (w) keys on Mac OS, or
the Ctrl, Alt, and Shift keys on Windows.

Like other QuarkXPress menus, the File menu contains groups of related commands
separated by lines.

Introduction
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The Interface

QuarkXPress menus are context-sensitive, which means that menu items change
according to the active item, the current situation, or the selected tool:
• The commands listed under a menu may change. For example, the Style menu
commands change depending on whether text, a picture, or a line is active.
• An individual menu command may change. For example, the Undo command
(Edit menu) changes to reflect your last action (such as Undo Typing or Undo
Item Deletion).
• The availability of menu entries may change. For example, when a picture is
selected, the Save Text command (File menu) is not available.
• The availability of entire menus may change. For example, the Style menu items
for text are available only when a text box is active and the Content tool E
is selected.
• The function of a menu command may change slightly when you press a
modifier key while displaying the menu. For example, on Mac OS, pressing
Option while you choose the Item menu changes the Send to Back command
to Send Backward.
CONTEXT MENUS

To save production time while working with documents, QuarkXPress also
includes special menus called context menus. Context menus are keyboardactivated and context-sensitive, so they respond dynamically to the task
at hand.
• To display a context menu on Mac OS, press the appropriate keyboard
command and click the object you want to affect. The default keyboard
command is Control+click. You can switch this keyboard command with
the Zoom keyboard command (Control+Shift+click) using the buttons in
the Control Key area in the Preferences dialog box Interactive pane
(Edit & Preferences & Preferences).
• To display a context menu on Windows, right-click the object you want to affect.

When you display a context menu by clicking empty space on a document page, options that
are relevant to the entire document display in the menu.

Introduction
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The Interface

Context menus are available for rulers, empty space on a document page, picture boxes, text boxes and text paths, lines, tables, and many palettes. In print
documents, a context menu is available for the pasteboard.
CHECKMARK

A checkmark j in a menu indicates one of the following:
• A function has been performed. For example, a checkmark displays next to Flip
Vertical (Style menu) when the contents of a box are flipped vertically.
• A feature is turned on. For example, a checkmark next to Snap to Guides
(View menu) means that items in your document will snap to the guides
you’ve created.
• A format from a list has been applied. For example, a checkmark displays in the
Font submenu next to the font applied to selected text. When multiple formats
have been applied to a selection, checkmarks only display next to formats
common to the entire selection.

The checkmark next to Flip Vertical in the Style menu for text indicates that the contents of
the active text box are flipped vertically.

QUARKXPRESS DIALOG BOXES

Choosing a menu item followed by ellipsis points (…) displays a dialog box.
Dialog boxes contain related commands that allow you to specify exactly what

Introduction
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The Interface

you want to happen. The context-sensitive controls in QuarkXPress dialog boxes
consist primarily of tabs, areas, fields, pop-up menus, radio buttons, check
boxes, and buttons.

The Modify dialog box (Item menu) includes tabs, areas, fields, pop-up menus, check boxes,
and buttons.
TABS

Many dialog boxes provide multiple functions through tabs. By clicking a tab
icon, you can display different sets of controls. Pressing C+Option+Tab on
Mac OS or Ctrl+Tab on Windows takes you to the next tab in a dialog box.
AREA

Related commands within a dialog box or tab are grouped into an “area,” which
is named and surrounded by a border. For example, the Box tab in the Modify
dialog box (Item menu) has a Blend area, which lets you specify a custom blend
for a box.

The Box tab of the Modify dialog box (Item menu) includes a bordered Blend area.

Introduction
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The Interface

LISTS

Some dialog boxes include scrollable lists of elements that you can select or edit.
For example, the Colors dialog box (Edit menu) displays a list of colors. You can
navigate through lists using the up and down arrow keys. Depending on the
type of list, you may be able to multiple-select items to edit. For example, in the
Tool pane of the Preferences dialog box (Edit & Preferences & Preferences),
you can select multiple tools and edit common attributes. To select a group of
consecutive elements, click the first element then press Shift while clicking
the last element in the range. To select multiple, nonconsecutive elements,
press C (Mac OS) or Ctrl (Windows) while clicking each one.
FIELD

A field is a rectangular box for entering a specific value. For example, in the
Text tab of the Modify dialog box (Item menu), you can enter the number
of columns for an active text box in the Columns field. Fields have the
following characteristics:
• You can enter measurements in any of the supported measurement systems,
using the following abbreviations: inches or inches decimal ("), picas (p),
points (pt), millimeters (mm), centimeters (cm), ciceros (c), and agates (ag).
• When you are not using the default measurement system, you only need to
specify units of measure with an abbreviation. For example, if your measurement preferences are set to inches, and you want to specify an indentation in
points, you can enter “6 pt” in the field. The measurement will be converted
to inches the next time you open the dialog box.
• The default measurement system is specified in the Horizontal and Vertical
pop-up menus in the Measurements pane of the Preferences dialog box
(Edit & Preferences & Preferences).
• You can press Tab to select the next field in a dialog box and Shift+Tab to select
the previous field.
• You can perform mathematical operations in fields using these operators:
+ (addition), – (subtraction), * (multiplication), or, / (division). For example,
to double the width of a box, you can multiply the width by 2 by entering *2
to the right of the current value. You can even perform multiple operations —
such as dividing a value by 4, then adding 2.

You can perform mathematical operations in QuarkXPress fields. The formula in the Width field
multiplies the width of the box by 2, then adds 1 point. The formula in the Height field divides
the height of the box by 2, then subtracts .25 inch.

Introduction
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The Interface

∫

QuarkXPress performs multiplication and division first, followed by subtraction
and addition, from left to right; you cannot use parentheses when performing
mathematical operations in fields. You can add and subtract specific measurements, such as 2".
POP-UP MENU

A pop-up menu
is a small menu within a dialog box or palette.
A pop-up menu contains a list of options and may also have an editable field
in which you can enter a custom value (such as a percentage) or a word (such
as a font name) rather than choosing an option from the list.

A pop-up menu offers a list of options, and often includes a field where you can enter custom
values. For example, the Width pop-up menu in the Frame tab of the Modify dialog box
(Item menu) includes a list of frame widths and a field.
CHECK BOX

A check box lets you turn options on
and off . Checking a box may
activate other controls; checking or unchecking a box may expand a dialog
box to display more controls.
RADIO BUTTON

A radio button
lets you select from among mutually exclusive options.
For example, in the XTensions pane of the Preferences dialog box (Edit &
Preferences & Preferences), you can choose when to display the XTensions
Manager dialog box by clicking a radio button.
BUTTON

A button (shaped like this
on Mac OS or
on Windows), performs
an action. If a button has a heavier border around it, such as
on Mac OS
or
on Windows, you can also press Return or Enter (Mac OS) or Enter
(Windows) to activate it. On Windows, if a button has a dotted outline around
the text
, you can also press the space bar to activate the button. A

Introduction
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The Interface

button may also include a pop-up menu
that lets you choose a type of
action. For example, the New button in the Style Sheets dialog box (Edit
menu) lets you create either a character style sheet or a paragraph style sheet.
Many dialog boxes in QuarkXPress include an Apply button so you can preview
your changes before closing the dialog box. For example, the Apply button in
the Paragraph Attributes dialog box (Style & Formats) lets you see how your
changes affect selected paragraphs.
N AV I G AT I O N A L D I A L O G B O X E S

The Open and Save as dialog boxes are used to open, import, export, or save
files; they include standard Mac OS or Windows controls for navigating through
disks and folders so you can locate files, or choose where you want to save files.
Dialog boxes in QuarkXPress with Open or Save as navigational dialog box
elements include: New Web Document, New Library, New Book, Open, Save
as, Get Text, Save Text, Append, Save Page as EPS, Export HTML, Collect for
Output, and Auxiliary Dictionary.

The Save as dialog box (File menu) is an example of a navigational dialog box. It includes
the current disk name, the Eject, Desktop, New Folder, Cancel, and Save buttons, pop-up
menus for file type and version, a scroll list for navigating through folders, and the Include
Preview check box (Mac OS only).

A L E RT D I A L O G B O X E S

An alert is a dialog box that warns you when there is a problem and often suggests a solution. For example, if you enter an invalid value in a field, an alert
notifies you and often provides an acceptable range of values for the field. For a
list of alerts you may encounter in QuarkXPress, see the “Alerts” sections of
the “Appendices,” in A Guide to QuarkXPress: Using QuarkXPress.

Introduction
xxiv

Displaying and Arranging Palettes

Chapter 1: Palettes
Palettes give you complete control over page design, character formatting, color, trapping, and long-document publishing features. Each palette may be hidden or displayed,
and placed anywhere on your monitor, which allows you to fully customize your
workspace. Options in some palettes depend on the tool selected in the Tools palette.

D I S P L AY I N G A N D A R R A N G I N G PA L E T T E S
The primary palettes in QuarkXPress include the Tools palette, the Web Tools palette,
the Measurements palette, the Document Layout palette, the Style Sheets palette,
the Colors palette, the Trap Information palette, the Lists palette, the Layers
palette, and the Hyperlinks palette. Each of these palettes may be displayed using
the View menu.
Secondary palettes in QuarkXPress are those palettes that are listed in the View menu
when certain QuarkXTensions™ software are installed. These include the Profile Information palette, which is available when the QuarkCMS™ QuarkXTensions software
is loaded, and the Index palette, which is available when the Index QuarkXTensions
software is loaded.
The Book palette and the Library palette function differently from the palettes that
are available in the View menu. For more information about the Book and Library
palettes, see their respective chapters in “A Guide to QuarkXPress: Using QuarkXPress.”
O P E N I N G PA L E T T E S

To open or display a palette, choose View & Show [name of palette]. Palettes
always display in front of other windows, and remain open until you close them.
C L O S I N G PA L E T T E S

You can close palettes when you do not need them. To close a palette, click the
close box in the upper left (Mac OS) or right (Windows) corner of the palette, or
choose View & Hide [name of palette].

Chapter 1: Palettes
1

Displaying and Arranging Palettes

M O V I N G PA L E T T E S

Palettes are especially convenient because they can be placed anywhere on your
screen, allowing you to customize your workspace. Click and drag the bar at the
top of a palette to reposition it.
R E S I Z I N G PA L E T T E S

You can resize the Document Layout, Style Sheets, Colors, Lists, Layers,
Hyperlinks, and Index palettes by dragging the size box in the lower
right corner of the palettes (Mac OS) or by dragging any edge of
the palettes (Windows).

T O O L S PA L E T T E
To perform a task properly, you need the right tool. The Tools palette lets you create and
place boxes, lines, pictures, tables, and text; rotate items; link text boxes so text flows
from page to page; and enlarge and reduce the document view. You can customize the
Tools palette by rearranging and hiding tools, and you can customize many individual tools by using preferences. The selected tool determines which commands in
QuarkXPress are available.
An additional tool palette, the Web Tools palette, is available when you are working in
a Web document. This section of the “Palettes” chapter covers the basic Tools palette,
which is available for both print and Web documents. The next section of this chapter
explains the details of the Web Tools palette.
D I S P L AY I N G T H E T O O L S PA L E T T E

To display the Tools palette, choose View & Show Tools (in a print document)
or View & Tools & Show Tools (in a Web document).
Windows only: To change the orientation of the palette from vertical to horizontal, press Ctrl and double-click the title bar of the palette.

Chapter 1: Palettes
2

Tools Palette

C L O S I N G T H E T O O L S PA L E T T E

To close the Tools palette, choose View & Hide Tools (in a print document) or
View & Tools & Hide Tools (in a Web document),or click the close box in the
upper left (Mac OS) or right (Windows) corner of the palette

Tools palette

SELECTING A TOOL

To select a tool, click it. Press C+Option+Tab (Mac OS) or Ctrl+Alt+Tab
(Windows) to select the tool below the current tool; press
C+Option+Shift+Tab (Mac OS) or Ctrl+Alt+Shift+Tab (Windows) to select
the tool above the current tool.
TOOL PREFERENCES

You can specify default settings for magnification and item creation through the
Tools pane of the Preferences dialog box (Edit & Preferences & Preferences).
You can also access the Tools pane by double-clicking an item creation tool or
the Zoom tool Z. Tool preferences apply to the active document; if no documents are open, tool preferences become application default preferences.

Chapter 1: Palettes
3

Tools Palette

C U S T O M I Z I N G T H E T O O L S PA L E T T E

QuarkXPress lets you customize the Tools palette by rearranging, hiding, and
adding tools. Many tools are condensed under “pop-out” tools, indicated by
an arrow next to the tool.

Tools palette and picture box pop-out tools

• To display the pop-out tools, click and hold a tool that displays an arrow
next to it.
• To use a pop-out tool, click and drag to select the tool. This replaces the tool
in the main Tools palette.
• To add a tool to the main Tools palette, press Control (Mac OS) or Ctrl
(Windows) while you click and drag to select a new pop-out tool.
• To hide a tool, press Control (Mac OS) or Ctrl (Windows) while you click that
tool. At least one pop-out tool from each category must remain on the palette.

When you quit QuarkXPress, your current tool arrangement is saved in the
“XPress Preferences” file. The next time you launch QuarkXPress, your Tools
palette will be just as you left it.

Chapter 1: Palettes
4

Tools Palette

KEYBOARD COMMANDS

Use the following keyboard commands with the Tools palette and tools:
TOOL CHOICE

MAC OS
COMMAND

WINDOWS
COMMAND

Show Tools

Hide Tools

Show/hide individual tool*

Control+
click tool

Ctrl+click tool

Select tool below current tool

C+Option
+Tab

Ctrl+Alt+Tab

Select tool above current tool

C+Option+
Shift+Tab

Ctrl+Alt+Shift+Tab

Show Tools pane of
Preferences dialog box

Double-click
any item
creation tool

Use Page Grabber Hand H

Option†

Alt†

Use Zoom In pointer M

Control+
Shift‡

Ctrl+space

Use Zoom Out pointer m

Option+
Control

Ctrl+Alt+space

*You can only show/hide tools that display in pop-out menus: the text box,
picture box, line, text path tools, image map, or form control tools. At least one
of the tools in the category must display in the Tools palette; for example, you
cannot hide all the text box tools.
†The Page Grabber Hand H is not accessible when the Zoom tool Z is selected
(Mac OS and Windows) or when the Caps Lock key is down (Mac OS only).
‡Mac OS only: The Zoom In keyboard command can be changed to Control in the
Preferences dialog box (Edit & Preferences & Preferences & Interactive tab).
∫

If both the Tools and the Web Tools palettes are open in a Web document,
pressing F8 hides them both. If only the Tools palette is open, pressing F8 hides
the Tools palette; you must press F8 again to display the Web Tools palette and
the Tools palette. W

Chapter 1: Palettes
5

Tool Overview

TOOL OVERVIEW
The basic function of each tool in the Tools palette is described below. Complete
information about how each tool works is covered in the remainder of this section.
D E FA U LT T O O L S PA L E T T E
e ITEM TOOL

Selects, moves, resizes, and reshapes items (boxes, lines, text paths, and groups),
and reshapes clipping and runaround paths.
E CONTENT TOOL

Imports and edits text and pictures, and repeats most Item tool functionality.
R ROTATION TOOL

Rotates items manually rather than by entering values in fields.
Z ZOOM TOOL

Enlarges or reduces the document view.
T TEXT BOX TOOL

Creates rectangular text boxes; provides access to other text box tools.
p PICTURE BOX TOOL

Creates rectangle picture boxes; provides access to other picture box tools.
Ï TABLE TOOL

Creates tables.
œ LINE TOOL

Creates straight diagonal lines of any angle; provides access to other line tools.
o ORTHOGONAL LINE TOOL

Creates straight horizontal and vertical lines.
Ò LINE TEXT PATH TOOL

Creates a straight line, of any angle, that contains text; provides access to other
text path tools.
u LINKING TOOL

Establishes text chains to flow text through multiple text boxes.
U UNLINKING TOOL

Breaks links among text boxes.

Chapter 1: Palettes
6

Tool Overview

ITEM TOOL e AND CONTENT TOOL E

When the Item tool e is selected, you can cut, copy, and paste text or picture
boxes, lines, text paths, groups, form boxes or form controls. When the Content
tool E is selected, you can cut, copy, paste, clear, delete, and edit selected text
or pictures. The Item tool e and the Content tool E also have several characteristics in common. Use the Item and Content tools interchangeably to
select and manipulate boxes, lines, and text paths — or to import and apply
styles to pictures.
When the Item tool e is selected, this additional functionality is available:
• Cut, copy, or paste active items entirely. (This is also possible when any tool
except the Content tool E is selected.)
• Delete active Bézier points using the Delete key.
• Move active items using arrow keys.
• Activate a group by selecting only one of its items.
• Change the line attributes of an active text path. (This is also possible when
any other tool is selected except the Content tool E.)
When the Content tool E is selected, this additional functionality is available:
CUT, COPY, PASTE, OR CLEAR (MAC OS) OR DELETE (WINDOWS) CONTENTS

When the Content tool E is selected, you can cut, copy, paste, or clear
(Mac OS) or delete (Windows) selected text or a picture in an active picture
box. The box itself is unaffected.
IMPORT AND EDIT TEXT

Use the Content tool E to edit and apply attributes to existing text or import
new text into an active text box or text path.
TEXT INSERTION BAR I

When the Content tool E is selected and the pointer is over a selected text
box, text path, or text button, the Text Insertion bar I displays. Click the pointer
to place the Text Insertion bar I where you want to begin importing or editing
text. You cannot place the Text Insertion bar I below existing paragraphs within
a text box. To select text, click and drag the Text Insertion bar I. You can cut,
copy, clear (Mac OS) or delete (Windows), drag-and-drop, or apply Style menu
attributes to selected text.
TEXT INSERTION POINT i

When you click the Text Insertion bar I in text, the text insertion point i
displays. When you create a new text box, the text insertion point displays
automatically at the top of the box.

Chapter 1: Palettes
7

Tool Overview

You can enter text at this point by typing or by choosing File & Get Text. You
can delete text preceding this point by pressing Delete (Mac OS) or Backspace
(Windows); you can delete text following this point by pressing forward
delete Y (Mac OS) or Delete (Windows). To reposition the text insertion point,
use the arrow keys on the keyboard or click with the Text Insertion bar I.
PICTURE MOVER POINTER H

When the Content tool E is selected and the pointer is over an active picture
box or active image button containing a picture, the Picture Mover pointer H
displays. To move the picture, click and drag the Picture Mover pointer in any
direction, or use the arrow keys.
You can edit the picture using the Style menu, the Measurements palette, keyboard commands, or the Picture tab of the Modify dialog box (Item & Modify).
å

“Items” in QuarkXPress are picture boxes, text boxes, lines, text paths, tables,
form boxes, form controls, image maps, groups, and multiple-selected items.
“Contents” in QuarkXPress are pictures and text.
MARQUEE POINTER o

When the Item or Content tool is selected, you can access a standard Marquee
pointer o for selecting multiple items. Click outside the boundaries of any
items, then drag the Marquee pointer over items to select them. To add or
remove an item from a marqueed selection, press Shift while you click it.
ARROW POINTER a

When you select the Item or Content tool, the Arrow pointer a displays.
To select an item, click it with the Arrow pointer; to select multiple items,
Shift+click them.
MOVER POINTER e

When the Item tool e is selected and the pointer is over the an active item,
the Mover pointer e displays. You can access the Mover pointer e when the
Content tool E is selected by pressing C (Mac OS) or Ctrl (Windows). To
move active items, click and drag with the Mover pointer e. To move active
items horizontally or vertically only, press Shift with the Item tool e selected
or C+Shift (Mac OS) or Ctrl+Shift (Windows) with the Content tool E
selected before you click and drag.
When you click and immediately begin dragging, QuarkXPress displays an outline of the active items as you drag them. If you prefer to see the contents of the
active items as you reposition them, you can use delayed item dragging. With
the Item tool e selected, press the mouse button until the resize handles disappear, and then start dragging. If Delayed Item Dragging (Edit & Preferences &
Preferences & Interactive pane) is set to Show Contents, the item and items
in front of or behind it will appear semitransparent as you drag; this can help
you position the item more accurately. If Delayed Item Dragging is set to

Chapter 1: Palettes
8

Tool Overview

Live Refresh, the item will display normally (not semitransparent), and any
runaround changes caused by repositioning the item will display immediately.
å

Before you can display the Mover pointer e for a Bézier line, the line’s bounding
box must be displayed. To display the bounding box for a Bézier line, uncheck
Item & Edit & Shape.
RESIZING POINTER #

Bounding box handles are the small squares that display around the perimeter
of a box, or at each end of a line. When the Item or Content tool is selected
and the pointer is over a bounding box handle on an active item, the Resizing
pointer # displays. To enlarge or reduce an item, click on a handle and drag
the Resizing pointer.

Bounding box handles

You can simultaneously scale the contents of a box or text path and resize the
item by pressing modifier keys as you drag a handle:
ç

KEYBOARD COMMANDS

Use the following keyboard commands with the Tools palette and tools:
RESIZE ITEM
AND SCALE CONTENTS

MAC OS
COMMAND

WINDOWS
COMMAND

Scale

C+drag

Ctrl+drag

Scale and constrain
to square bounding box

C+Shift+
drag

Ctrl+Shift+
drag

Scale and
maintain proportions

C+Option+
Shift+drag

Ctrl+Alt+
Shift+drag

POINT POINTER ˝

When the Item or Content tool is selected and the pointer is over a point on a
selected Bézier shape, the Point pointer ˝ displays. To select a point, click with
the Point pointer displayed.
• Press Shift while clicking to select multiple points.
• Double-click a point to select all the points in the shape. Triple-click to select
all the points in a multiple-path item.
• To reshape, click to select one point and drag using the Point pointer. If the
point is deselected, you can press Shift while selecting and dragging to move
the point in 45° increments only.

Chapter 1: Palettes
9

Tool Overview

• Press Option (Mac OS) or Alt (Windows) to change the Point pointer into a
Point Deletion pointer v, and click to delete the point.

Use the Point pointer ˝ to reshape a Bézier item.
CURVE HANDLE POINTERS Ï , Ó

When the Item or Content tool is selected and the pointer is over a curve
handle on a selected Bézier shape, one of the two Curve Handle pointers Ï,
Ó displays. To reshape a curve, click and drag with the Curve Handle pointer
displayed. Curve handle angles determine the starting angles for curves. The distance of the curve handles from the point determines the severity of the curve.
• Press Shift while dragging a curve handle to move it in 45° increments from
the point.
• Press Control+Shift (Mac OS) or Ctrl+Shift (Windows) while dragging a curve
handle to change a smooth point to a corner point, or vice versa.
• Press Option (Mac OS) or Alt (Windows) to change the Curve Handle pointer
into the Retract Curve Handle pointer v, and click to retract the curve handle.
LINE SEGMENT POINTER ˆ

When the Item or Content tool is over a line segment on a selected Bézier
shape, the Line Segment pointer ˆ displays. To select a line segment (and the
two points attached to it), click with the Line Segment pointer displayed.
• To reshape a Bézier item, click and drag the Line Segment pointer.
• Press Shift while dragging a line segment to constrain both its curve handles
to 45° increments.
• Press Option (Mac OS) or Alt (Windows) to change the Line Segment pointer
into an Add Point pointer V, and click to add a point.
R O TAT I O N T O O L R

Use the Rotation tool R to rotate items manually rather than by entering
values in fields.
ARROW POINTER a

If no items are selected when you select the Rotation tool, the Arrow pointer a
displays. To select an item to rotate, click it with the Arrow pointer.

Chapter 1: Palettes
10

Tool Overview

ROTATION POINTER :

When the Rotation tool is selected and the pointer is over an active item, the
Rotation pointer : displays. To establish a point for an item to rotate around,
click and hold the Rotation pointer. The rotation point can be within or outside
the active item.

The rotation point :
ARROWHEAD POINTER ;

After you establish the Rotation point, the Arrowhead pointer ; displays. To
rotate the item, drag the Arrowhead pointer in a circular motion. A line extends
from the center of the rotation point to the Arrowhead pointer, indicating the
item’s angle of rotation.
You can rotate an item from –360° to +360°. As you drag the Arrowhead
pointer ;, the r field in the Measurements palette displays the angle
change. Press Shift to constrain rotation to 45° increments.
ROTATING BOXES

When you rotate an item, an outline of the item displays. With the Rotation
tool R selected, click and press the mouse button until the pointer flashes,
and then start dragging. If Delayed Item Dragging (Edit & Preferences &
Preferences & Interactive pane) is set to Show Contents, the item and items
in front of or behind it will appear semitransparent as you drag; this can help
you position the item more accurately. If Delayed Item Dragging is set to
Live Refresh, the item will display normally (not semitransparent), and any
runaround changes caused by repositioning the item will display immediately.
ROTATING STRAIGHT LINES AND TEXT PATHS

Lines and text paths created with the Orthogonal Line or Line tools can only
be rotated with the Rotation tool.
REVERTING TO THE PREVIOUS TOOL

After you rotate an item, the Rotation tool automatically reverts to the last tool
selected (the Item tool e or Content tool E). To prevent this, press Option
(Mac OS) or Alt (Windows) while selecting the Rotation tool. This allows you to
rotate multiple items without having to reselect the tool each time you rotate.

Chapter 1: Palettes
11

Tool Overview

ZOOM TOOL Z

Use the Zoom tool Z to change the view percent of a document or to view a
specific area.
ZOOM IN POINTER M

When you select the Zoom tool Z, the Zoom In pointer M displays. To enlarge
the document view according to a specified interval, click the Zoom In pointer.
To enlarge a specific area of a document to fit in the document window,
marquee the area.

Click and drag with the Zoom tool selected to zoom in on the marqueed area.
ZOOM OUT POINTER m

When the Zoom In pointer is displayed, press Option (Mac OS) or Alt (Windows)
to access the Zoom Out pointer m. To reduce the document view, click the Zoom
Out pointer. To view a specific area of a document, marquee an area larger than
the existing view area by clicking and dragging. The area is reduced as necessary
to fit the document window.
ZOOM TOOL PREFERENCES

The Zoom tool enlarges or reduces the document view according to the Minimum, Maximum, and Increment settings in the Tools pane of the Preferences
dialog box (Edit & Preferences & Preferences). To quickly access the Tools
pane of the Preferences dialog box, double-click the Zoom tool.
Select the Zoom tool in the Tools pane and then click the Modify button to
access the View dialog box, which allows you to specify attributes for the Zoom
tool. The values in the Minimum and Maximum fields indicate the smallest
and largest document views you can obtain by clicking the Zoom tool (within
the 10% to 800% range for Mac OS, or within the range allowed by the Display
DPI Value you specified in the Display pane of the Preferences dialog box
[Edit & Preferences & Preferences & Display pane for Windows]). The value
in the Increment field indicates the percent change in view for each mouse click
of the Zoom In pointer M or Zoom Out pointer m. The default value is 25%.

Chapter 1: Palettes
12

Tool Overview

ACCESSING THE ZOOM TOOL

When any other tool is selected, you can access the Zoom In pointer M
by pressing the appropriate keyboard command (Mac OS) or Ctrl+space
(Windows). On Mac OS, the default keyboard command is Control+Shift.
You can exchange this with the keyboard command for displaying context
menus (Control) in the Interactive pane of the Preferences dialog box
(Edit & Preferences & Preferences).
You can access the Zoom Out pointer m while any tool is selected by pressing
Control+Option (Mac OS) or Ctrl+Alt+space (Windows).
∫

If the pointer is over a Bézier point when you press these keyboard commands,
the Zoom tool will not display.
S TA N D A R D - S H A P E T E X T B O X T O O L S T , Å , ı , Ç , Î

Use the standard-shape text box tools to create text boxes (containers for text)
in the following predefined shapes:
• Rectangle Text Box tool T for rectangular or square text boxes
• Rounded-corner Text Box tool Å for rectangular text boxes with curved corners
• Concave-corner Text Box tool ı for rectangular text boxes with corners
rounded inward
• Beveled-corner Text Box tool Ç for rectangular text boxes with beveled corners
• Oval Text Box tool Î for oval or circular text boxes
CROSSHAIR POINTER c

When a standard-shape text box tool is selected, the Crosshair pointer c
displays. To create a standard-shape text box, click and drag the Crosshair
pointer diagonally. To create a square or circular text box, press Shift while
you click and drag.

Click and drag in any direction to create a text box using a standard-shape text box tool.

Chapter 1: Palettes
13

Tool Overview

You can change the shape of a selected text box using the Shape submenu of
the Item menu.
SIZE AND PLACEMENT

As you click and drag the Crosshair pointer c, the X, Y, W, and H fields in
the Measurements palette display the coordinates, width, and height of the
text box. If the rulers are displaying in the document window (View & Show
Rulers), dotted lines on the ruler indicate the starting position of the Crosshair
pointer and the width and height of the text box.
TEXT BOX TOOL PREFERENCES

New text boxes have the attributes specified in the Tools pane of the Preferences dialog box (Edit & Preferences & Preferences). To quickly access the
Tools pane of the Preferences dialog box, double-click a text box tool.
Select a standard-shape text box tool in the Tools pane and then click the
Modify button to access the Modify dialog box, which allows you to specify
attributes for new text boxes such as the background color, number of columns,
frame, and runaround. You can also specify Corner Radius (the amount of space
taken up by the corners) for rounded-corner, concave-corner, and beveled-corner
text boxes.
REVERTING TO THE PREVIOUS TOOL

After you create a text box, the text box tools automatically revert to the last
tool selected (the Item tool e or Content tool E). To prevent this, press
Option (Mac OS) or Alt (Windows) while selecting a text box tool. This allows
you to draw several text boxes without selecting the tool again.
S TA N D A R D - S H A P E P I C T U R E B O X T O O L S p , x , ç , å , ∫

Use the standard-shape picture box tools to create picture boxes (containers for
pictures) in the following predefined shapes:
• Rectangle Picture Box tool p for rectangular or square picture boxes
• Rounded-corner Picture Box tool x for rectangular picture boxes with
curved corners
• Concave-corner Picture Box tool å for rectangular picture boxes with
corners rounded inward
• Beveled-corner Picture Box tool ∫ for rectangular picture boxes with
beveled corners
• Oval Picture Box tool ç for oval or circular picture boxes

Pictures are imported into picture boxes; you cannot have a picture in a
document that contains no picture boxes.

Chapter 1: Palettes
14

Tool Overview

CROSSHAIR POINTER c

When a standard-shape picture box tool is selected, the Crosshair pointer c
displays. To create a standard-shape picture box, click and drag the Crosshair
pointer c diagonally. To create a square or circular picture box, press Shift
while you click and drag.

Click and drag in any direction to create a picture box using a standard-shape picture box tool.

You can change the shape of a selected picture box using the Shape submenu
of the Item menu.
SIZE AND PLACEMENT

As you click and drag the Crosshair pointer c, the X, Y, W, and H fields in
the Measurements palette display the coordinates, width, and height of the
picture box. If the rulers are displaying in the document window (View &
Show Rulers), dotted lines on the ruler indicate the starting position of the
Crosshair pointer and the width and height of the picture box.
PICTURE BOX TOOL PREFERENCES

New picture boxes have the attributes specified in the Tools pane of the Preferences dialog box (Edit & Preferences & Preferences). To quickly access the
Tools pane of the Preferences dialog box, double-click any picture box tool.
Select a standard-shape picture box tool in the Tools pane and then click the
Modify button to access the Modify dialog box, which allows you to specify
attributes for new picture boxes such as the background color, picture placement
within the box, frame, and runaround. You can also specify Corner Radius (the
amount of space taken up by the corners) for rounded-corner, concave-corner,
and beveled-corner picture boxes.
REVERTING TO THE PREVIOUS TOOL

After you create a picture box, the picture box tools automatically revert to the
last tool selected (the Item tool e or Content tool E). To prevent this, press
Option (Mac OS) or Alt (Windows) while selecting a picture box tool. This
allows you to draw several picture boxes without selecting the tool again.

Chapter 1: Palettes
15

Tool Overview

STRAIGHT LINE TOOLS o , œ

Use the straight line tools to create horizontal, vertical, and diagonal lines:
• Orthogonal Line tool o for horizontal and vertical lines
• Line tool œ for diagonal lines
CROSSHAIR POINTER c

When either straight line tool is selected, the Crosshair pointer c displays. To
create a straight line, click and drag the Crosshair pointer. To constrain lines
created with the Line tool œ to any 45˚ increment (0˚, 45˚, 90˚, etc.), press Shift
while you click and drag.

Click and drag to create a straight line using the Orthogonal Line tool or the Line tool.
SIZE AND POSITION

As you click and drag the Crosshair pointer c, the fields in the Measurements
palette change to reflect the position, length, or angle of the line. If the rulers are
displaying in the document window (View & Show Rulers), dotted lines on the
ruler indicate the starting and ending position of the Crosshair pointer.
QuarkXPress reports the position of straight lines according to their Endpoints,
Left Point, Midpoint, or Right Point. Fields in the Measurements palette
change to report the appropriate values for the selected line mode. The left
point is the leftmost point of the line and the right point is the rightmost
point of the line.
LINE TOOL PREFERENCES

New lines have the attributes specified in the Tools pane of the Preferences
dialog box (Edit & Preferences & Preferences). To quickly access the Tools
pane of the Preferences dialog box, double-click one of the line tools.
Select a straight line tool in the Tools pane and then click the Modify button
to access the Modify dialog box, which allows you to specify attributes for new
lines such as the style, width, color, shade, and runaround.
REVERTING TO THE PREVIOUS TOOL

After you create a line, the line tools automatically revert to the last tool selected
(the Item tool e or Content tool E). To prevent this, press Option (Mac OS)
or Alt (Windows) while selecting a line tool. This allows you to draw several
lines without selecting the tool again.

Chapter 1: Palettes
16

Tool Overview

S T R A I G H T T E X T PAT H T O O L S  , Ò

Use the straight text path tools to create horizontal, vertical, and diagonal text
paths (lines that support text):
• Orthogonal Text Path tool  for horizontal and vertical text paths
• Line Text Path tool Ò for diagonal text paths
CROSSHAIR POINTER c

When either straight text path tool is selected, the Crosshair pointer c displays.
To create a straight text path, click and drag the Crosshair pointer. To constrain
text paths created with the Line Text Path tool to any 45˚ increment (0˚, 45˚,
90˚, etc.), press Shift while you click and drag.

Click and drag to create a straight text path using the Orthogonal Text Path tool or the Line
Text Path tool.
SIZE AND POSITION

As you click and drag the Crosshair pointer c, the fields in the Measurements
palette change to reflect the position, length, or angle of the text path. If
the rulers are displaying in the document window (View & Show Rulers),
dotted lines on the ruler indicate the starting and ending position of the
Crosshair pointer.
QuarkXPress reports the position of straight text paths according to their Endpoints, Left Point, Midpoint, or Right Point. Fields in the Measurements
palette change to report the appropriate values for the selected line mode. The
left point is the endpoint you draw from; the right point is the endpoint created
when you release the mouse button.
TEXT PATH TOOL PREFERENCES

New text paths have the attributes specified in the Tools pane of the Preferences dialog box (Edit & Preferences & Preferences). To quickly access
the Tools pane of the Preferences dialog box, double-click one of the text
path tools.
Select a text path tool in the Tools pane and then click the Modify button to
access the Modify dialog box, which allows you to specify attributes for new
text paths such as the style, width, color, shade, and runaround for the line, or
the alignment and orientation of text in relation to the line.
REVERTING TO THE PREVIOUS TOOL

After you create a text path, the text path tools automatically revert to the last
tool selected (the Item tool e or Content tool E). To prevent this, press

Chapter 1: Palettes
17

Tool Overview

Option (Mac OS) or Alt (Windows) while selecting a text path tool. This allows
you to draw several text paths without selecting the tool again.
BÉZIER TOOLS ´ , ∂ , ∞ , Â

Use the Bézier tools to create text boxes, picture boxes, lines, and text paths of
any shape, with point-by-point control.
CROSSHAIR POINTER c

When a Bézier tool is selected, the Crosshair pointer c displays. To create a
Bézier item:
• Click to establish the first corner point in the shape, or click and drag to
establish the first smooth point in the shape. If you click and drag, the
curve handles of the smooth point display.
• Release the mouse button and repeat the above step to establish a second point,
a third point, and so on. Segments display between each two points. Click when
you want a corner point; click and drag when you want a smooth point.

Using a Bézier tool, click to create each corner point; click and drag to create smooth points
that form seamless transitions between two curved segments.

• When curve handles display, their angles determine the starting angles for
curves. The distance of the curve handles from the point determines the severity
of the curve.
• To access the Item tool e to reshape the item before it is completed, press C
(Mac OS) or Ctrl (Windows). While C or Ctrl is pressed, the Crosshair pointer
changes to the Arrow pointer a, or to one of the Bézier reshaping pointers
(˝, Ï, Ó, ˆ) when placed over a point, segment, or curve handle. Press
C+Control (Mac OS) or Ctrl+F1 (Windows) and click a point to change a
smooth point to a corner point. For descriptions of the Bézier reshaping
pointers, see “Item Tool e and Content Tool E” earlier in this section.
• Complete the new shape by double-clicking to create the last point or by
selecting a new tool in the Tools palette. If you have one of the Bézier box
tools selected (´, ∂), you can also complete the shape by clicking the first
point in the box. The Crosshair pointer changes to the Close Box pointer V
when the pointer is positioned over the first point in a box.

Chapter 1: Palettes
18

Tool Overview

PLACEMENT

As you click and drag using any of the Bézier pointers, the X and Y fields in
the Measurements palette display the pointer’s coordinates. If the rulers are
displaying in the document window (View & Show Rulers), dotted lines on
the ruler indicate the position of the pointer.
BÉZIER TOOL PREFERENCES

New Bézier items have the attributes specified in the Tools pane of the Preferences dialog box (Edit & Preferences & Preferences). To quickly access the
Tools pane of the Preferences dialog box, double-click a Bézier tool.
Select a Bézier tool in the Tools pane and then click the Modify button to access
the Modify dialog box, which allows you to specify attributes for new Bézier
items drawn with the tool.
REVERTING TO THE PREVIOUS TOOL

After you create a Bézier item, the Bézier tools automatically revert to the last
tool selected (the Item tool e or Content tool E). To prevent this, press
Option (Mac OS) or Alt (Windows) while selecting a Bézier tool. This allows
you to draw several Bézier items without selecting the tool again.
FREEHAND TOOLS Ô , ƒ , § , ˜

Use the freehand tools to quickly draw text boxes, picture boxes, lines, and text
paths of any shape.
CROSSHAIR POINTER c

When a freehand tool is selected, the Crosshair pointer c displays. Click and
drag to draw a shape.
Release the mouse button to complete the shape. If you are using one of the
freehand box tools (Ô, ƒ), the Close Box pointer V is displayed when you drag
the Crosshair pointer over the starting point.
To edit the curves of a completed freehand shape, use the Item tool e or
Content tool E, and make sure Item & Edit & Shape is checked.

Using a freehand tool, drag the mouse to create the shape you want.

Chapter 1: Palettes
19

Tool Overview

PLACEMENT

As you click and drag the Crosshair pointer c, the X and Y fields in the Measurements palette display the pointer’s coordinates. If the rulers are displaying
in the document window (View & Show Rulers), dotted lines on the ruler
indicate the position of the Crosshair pointer.
FREEHAND TOOL PREFERENCES

New freehand items have the attributes specified in the Tools pane of the Preferences dialog box (Edit & Preferences & Preferences). To quickly access the
Tools pane of the Preferences dialog box, double-click a freehand tool.
Select a freehand tool in the Tools pane and then click the Modify button to
access the Modify dialog box, which allows you to specify attributes such as the
background color, picture angle, frame, and runaround for new freehand items.
REVERTING TO THE PREVIOUS TOOL

After you create a freehand item, the freehand tools automatically revert to the
last tool selected (the Item tool e or Content tool E). To prevent this, press
Option (Mac OS) or Alt (Windows) while selecting a freehand tool. This allows
you to draw several freehand items without selecting the tool again.
LINKING/UNLINKING TOOLS u , U

Use the Linking tool to link text boxes so that text flows from box to box. This
text is referred to as a “chain” or “story.” Use the Unlinking tool to break the
links between text boxes.
ARROW POINTER a

When you first select the Linking tool, the Arrow pointer a displays. To select
the first text box in a chain, click it with the Arrow pointer a. The text box
displays a marquee
.
LINKING POINTER /

When the first text box in the chain is selected and displays a marquee, the
Linking pointer / displays. To link the box to another box, click on a second
box. Text flows through the boxes in the order in which you link them. When
the Linking tool is selected, links for the selected text boxes display as arrows.
å

The Automatic Text Box feature and master pages can be used to create an
automatic text chain, instead of manually linking boxes.

Chapter 1: Palettes
20

Tool Overview

REVERTING TO THE PREVIOUS TOOL

After you link two boxes, the Linking tool automatically reverts to the last tool
selected (the Item tool e or Content tool E). To prevent this, press Option
(Mac OS) or Alt (Windows) while selecting the Linking tool. This allows you to
link multiple boxes without selecting the tool again.
ARROW POINTER a

When you first select the Unlinking tool, the Arrow pointer a displays.
Click any text box within a text chain; the text box links display as arrows.
UNLINKING POINTER ?

When a text box within a text chain is selected, the Unlinking pointer ?
displays. To break links between boxes, click the arrowhead or the tail feathers on the linking arrows.
To remove a text box from a text chain, and reroute the links around it, press
Shift while you click the box with the Unlinking tool selected.
REVERTING TO THE PREVIOUS TOOL

After you break the link between two boxes, the Unlinking tool automatically
reverts to the last tool selected (the Item tool e or Content tool E). To prevent
this, press Option (Mac OS) or Alt (Windows) while selecting the Unlinking
tool. This allows you to break the link between several boxes without selecting
the tool again.
TA B L E T O O L Ï

Use the Table tool Ï to create tables in both print and Web documents. Tables
consist of cells, which may contain text or pictures.
CROSSHAIR POINTER c

When the Table tool Ï is selected, the Crosshair pointer c displays. To create a
table, click and drag the Crosshair pointer diagonally. To create a square table,
press Shift while you click and drag.

Click and drag in any direction to create a table.

Chapter 1: Palettes
21

Tool Overview

SIZE AND PLACEMENT

As you click and drag the Crosshair pointer c, the X, Y, W, and H fields in the
Measurements palette display the coordinates, width, and height of the table.
If the rulers are displaying in the document window (View & Show Rulers),
dotted lines on the ruler indicate the starting position of the Crosshair pointer
and the width and height of the table.
If Show Creation Dialog is checked in the Modify dialog box Creation tab
(Edit & Preferences & Preferences & Tools pane & Table tool & Modify),
releasing the mouse button activates the Table Properties dialog box, where
you can specify the number of rows and columns for the new table, and indicate whether the contents of the table cells will be text or pictures.

The Table Properties dialog box
TABLE TOOL PREFERENCES

New tables have the attributes specified in the Tools pane of the Preferences
dialog box (Edit & Preferences & Preferences). To quickly access the Tools
pane of the Preferences dialog box, double-click the Table tool.
Select the Table tool in the Tools pane and then click the Modify button to
access the Modify dialog box, which allows you to specify attributes such as
runaround, background, and cell or border colors for new tables. In Web documents, you can also specify attributes for frames. For more information about
table preferences, see Chapter 4, “Edit Menu,” and Chapter 6, “Item Menu.”
REVERTING TO THE PREVIOUS TOOL

After you create a table, the Table tool automatically reverts to the last tool
selected (the Item tool e or Content tool E). To prevent this, press Option
(Mac OS) or Alt (Windows) while selecting the Table tool. This allows you to
draw several tables without selecting the tool again.

Chapter 1: Palettes
22

Tool Overview

PA G E G R A B B E R H A N D T O O L H

Use the Page Grabber Hand H to scroll a page in any direction. The Page
Grabber Hand H allows you to scroll with more precision than the scroll bars,
and to scroll horizontally and vertically at the same time.
ACCESS FROM ANY TOOL

You can access the Page Grabber Hand by pressing Option (Mac OS) or Alt
(Windows) while any tool except the Zoom tool Z is selected. On Mac OS,
make sure the Caps Lock key is not in use. Click and drag in any direction to
move around within a page, spread, or document. When you release the Option
key (Mac OS) or Alt key (Windows), the previous tool is selected again.
LIVE SCROLL

The Page Grabber Hand is always in Live Scroll mode, regardless of the Live
Scroll setting in the Interactive pane of the Preferences dialog box (Edit &
Preferences & Preferences). This means the document view is updated as
you scroll, rather than redrawing after you stop.
SPEED SCROLL

Scrolling with the Page Grabber Hand is affected by the Speed Scroll setting
in the Interactive pane of the Preferences dialog box (Edit & Preferences &
Preferences). Speed Scroll accelerates scrolling by temporarily greeking pictures
and blends; when you stop scrolling, the page elements redraw completely.

W E B T O O L S PA L E T T E W
The Web Tools palette lets you create and place form boxes and form controls in Web
documents. When the ImageMap QuarkXTensions software is loaded, it also lets you
draw hot areas for image maps. This section describes the various tools in the Web
Tools palette.
D I S P L AY I N G T H E W E B T O O L S PA L E T T E W

The Web Tools palette displays only when a Web document is active. To display
the Web Tools palette, choose View & Tools & Show Web Tools.
C L O S I N G T H E W E B T O O L S PA L E T T E W

The Web Tools palette must be closed manually. To close the Web Tools palette,
choose View & Tools & Hide Web Tools or click the Close box.

Chapter 1: Palettes
23

Web Tools Palette

∫

To select a tool, click it. Press C+Option+Tab (Mac OS) or Ctrl+Alt+Tab
(Windows) to select the tool below the current tool; press C+Option+Shift+Tab
(Mac OS) or Ctrl+Alt+Shift+Tab (Windows) to select the tool above the
current tool.
WEB TOOL PREFERENCES W

You can specify default settings for Web item creation through the Tools pane of
the Preferences dialog box (Edit & Preferences & Preferences). You can also
access the Tools pane by double-clicking the Image Map tool or the Form
Box tool
in the Web Tools palette. Tool preferences apply to the active
document; if no documents are open, tool preferences become application
default preferences.
C U S T O M I Z I N G T H E W E B T O O L S PA L E T T E W

QuarkXPress lets you customize the Web Tools palette by rearranging, hiding,
and adding tools. Some tools are condensed under “pop-out” tools, indicated
by an arrow next to the tool.

Web Tools palette and image map pop-out tools

• To display the pop-out tools, click and hold a tool that displays an arrow
next to it.

Chapter 1: Palettes
24

Web Tools Palette

• To use a pop-out tool, click and drag to select the tool. This replaces the tool
in the main Web Tools palette.
• To add a tool to the main Web Tools palette, press Control (Mac OS) or Ctrl
(Windows) while you click and drag to select a new pop-out tool.
• To hide a tool, press Control (Mac OS) or Ctrl (Windows) while you click that
tool. At least one tool from each pop-out category must remain on the palette.

When you quit QuarkXPress, your current tool arrangement is saved in the
“XPress Preferences” file. The next time you launch QuarkXPress, your Web
Tools palette will be just as you left it.

KEYBOARD COMMANDS

Use the following keyboard commands with the Web Tools palette and tools:
TOOL CHOICE

MAC OS
COMMAND

WINDOWS
COMMAND

Show Web Tools

Hide Web Tools

Show/hide individual tool*

Control+
click tool

Ctrl+click tool

Select tool below current tool

C+Option
+Tab

Ctrl+Alt+Tab

Select tool above current tool

C+Option+
Shift+Tab

Ctrl+Alt+Shift+Tab

Show Tools pane of
Preferences dialog box

Double-click
image map
tool or
form box tool

*You can only hide tools that display in pop-out menus: the image map, form
box and file selection tools. At least one of the tools in the category must display
in the Web Tools palette; for example, you cannot hide all the image map tools.
∫

Chapter 1: Palettes
25

Web Tool Overview

WEB TOOL OVERVIEW W
The basic function of each tool in the Web Tools palette is described below. Complete
information about how each tool works is covered in the remainder of this chapter.
D E FA U LT W E B T O O L S PA L E T T E W
IMAGE MAP TOOL

Creates rectangular image map “hot areas”; provides access to other image map
tools. The image map tools are available when the ImageMap QuarkXTensions
software is loaded.
FORM BOX TOOL

Creates a form box (to contain form controls).
FILE SELECTION TOOL

Creates a file submission form control. By default, this is a pop-out tool of
the form box tool.
TEXT FIELD TOOL

Creates a text field form control.
BUTTON TOOL

Creates a button form control.
IMAGE BUTTON TOOL

Creates a button form control that will allow a picture to be imported.
POP-UP MENU TOOL

Creates a pop-up menu form control.
LIST BOX TOOL

Creates a list form control.
RADIO BUTTON TOOL

Creates a radio button form control.
CHECK BOX TOOL

Creates a check box form control.
IMAGE MAP TOOLS

The image map tools are available when the ImageMap QuarkXTensions
software is loaded. An image map is an HTML feature that lets you link to
different Web pages by clicking on different parts of a picture (called “hot
areas”) in a Web page. Use the image map tools to create hot areas in an image
map using the following predefined shapes:
• Rectangle Image Map tool

for rectangular and square hot areas

Chapter 1: Palettes
26

Web Tool Overview

• Oval Image Map tool

for oval and circular hot areas

• Bézier Image Map tool

for Bézier-shaped hot areas

CROSSHAIR POINTER c

When an image map tool is selected, the Crosshair pointer c displays. To create
a hot area, begin within the bounds of a picture and click and drag the Crosshair
pointer. The hot area displays as an opaque layer over the picture. To create a
square or circular hot area, press Shift while you click and drag.

Click and drag in any direction to create a hot area using the image map tools.
DISPLAY

To display a hot area, select a picture and then choose View & Show Guides.
To hide hot areas, choose View & Hide Guides.
SIZE AND PLACEMENT

You can adjust the size of a hot area by clicking on it, selecting a handle on the
hot area’s bounding box, and then dragging the handle to resize.
IMAGE MAP TOOL PREFERENCES

Image map tools have attributes specified in the Tools pane of the Preferences
dialog box (Edit & Preferences & Preferences).
Select an image map tool in the Tools pane and then click Modify to access the
Image Map Properties dialog box, which allows you to specify the maximum
number of points for a Bézier hot area, and the granularity of hot areas.
REVERTING TO THE PREVIOUS TOOL

After you create a hot area, the image map tools automatically revert to the
last tool selected (the Item tool e or Content tool E). To prevent this, press
Option (Mac OS) or Alt (Windows) while selecting an image map tool. This
allows you to draw several hot areas without selecting the tool again.
FORM BOX TOOL

Use the Form Box tool
to create a form box that can contain form controls.
Form boxes cannot overlap each other on a page.

Chapter 1: Palettes
27

Web Tool Overview

CROSSHAIR POINTER c

When the Form Box tool
is selected, the Crosshair pointer c displays. To
create a form box, click and drag the Crosshair pointer c diagonally. To create
a square form box, press Shift while you click and drag.

Click and drag in any direction to create form box using the Form Box tool.

If Show Visual Indicators is chosen in the View menu, a form box visual
indicator displays in the upper right corner of the box.
SIZE AND PLACEMENT

As you click and drag the Crosshair pointer c, the X, Y, W, and H fields in
the Measurements palette display the coordinates, width, and height of the
form box. If the rulers are displaying in the document window (View &
Show Rulers), dotted lines on the ruler indicate the starting position of the
Crosshair pointer c and the width and height of the form box.
FORM BOX TOOL PREFERENCES

New form boxes have the attributes specified in the Tools pane of the Preferences dialog box (Edit & Preferences & Preferences). To quickly access the
Tools pane of the Preferences dialog box, double-click the Form Box tool.
REVERTING TO THE PREVIOUS TOOL

After you create a form box, the Form Box tool
automatically reverts to the
last tool selected (the Item tool e or Content tool E). To prevent this,
press Option (Mac OS) or Alt (Windows) while selecting the Form Box tool.
This allows you to draw several form boxes without selecting the tool again.
FORM CONTROL TOOLS

Use the form control tools to create Web page forms that allow users to enter
or upload their own information, and then submit that information to the
Web server.
Use the following tools to create form controls:
• File Selection tool

for controls that let users submit a file

Chapter 1: Palettes
28

Web Tool Overview

• Text Field tool for controls that let users enter plain text or a password in a
field, or for hidden fields that can calculate information to be submitted with
the form without displaying on the user’s screen
• Button tool

for buttons that users can click to perform an action

• Image Button tool

for adding imported pictures to buttons

• Pop-up Menu tool
for controls that let users choose from among several
options in a pop-up menu
• List Box tool
for controls that let users choose from among several options
in a scrollable list
• Radio Button tool
for radio buttons that let users choose from among
mutually exclusive options
• Check Box tool

for check boxes that let users turn an option on or off

All form controls must be contained within a form box. If you use one of the
form control tools to create a form control outside of an existing form box,
QuarkXPress creates a new form box to contain the control. The default size of
the new form box is determined by settings in the Preferences dialog box.
(Choose Edit & Preferences & Preferences. In the Tools pane, choose the
Form Box tool
and click Modify to make changes to the default size.)
∫

While hidden fields can overlap each other within a form box, visible form
controls cannot.
CROSSHAIR POINTER c

When a form control tool is selected, the Crosshair pointer c displays. To create
a form control, click and drag the Crosshair pointer diagonally.

Click and drag in any direction to create a form control using one of the form control tools.

Chapter 1: Palettes
29

Web Tool Overview

SIZE AND PLACEMENT

As you click and drag the Crosshair pointer c, the X and Y fields in the Measurements palette display the coordinates of the form control. For some form
controls, the W and H field also indicate the width and height of the control.
If the rulers are displaying in the document window (View & Show Rulers),
dotted lines on the ruler indicate the starting position of the Crosshair
pointer c and the width and height of the form control.
∫

Many form controls have pre-set sizes, and may automatically expand to
accommodate information you enter for the form control in the Modify dialog
box (Item & Modify). For more information about resizing form controls, see
Chapter 6, “Item Menu.”
REVERTING TO THE PREVIOUS TOOL

After you create a form control, the Form Control tool automatically reverts to
the last tool selected (the Item tool e or Content tool E). To prevent this,
press Option (Mac OS) or Alt (Windows) while selecting the form control tool.
This allows you to draw several form controls without selecting the tool again.

M E A S U R E M E N T S PA L E T T E
The Measurements palette (View & Show Measurements) lets you quickly edit
several commonly used item specifications without choosing Item & Modify or using
the Style menu. Options in the Measurements palette change to reflect the selected
tool or item. The left side of the palette indicates an item’s position; the right side
indicates an item’s content. This section describes the various components of the
Measurements palette.
OVERVIEW

You can edit any of the values in the Measurements palette (F9). Changes made
to values on the left side of the palette are applied by pressing Return (Mac OS)
or Enter (Windows) or exiting the palette; changes made to numerical values on
the right side of the palette are applied by moving to a different field, pressing
Return (Mac OS) or Enter (Windows), or exiting the palette. Clicking a button or
choosing an item from a pop-up menu on the right side of the Measurements
palette applies the change immediately.
Measurements displayed in the Measurements palette are updated when you
create, move, resize, or modify items, create or move guides, or reposition the
ruler origin.

Chapter 1: Palettes
30

Measurements Palette

Click on the Measurements palette to enter it, or press C+Option+M (Mac OS)
or Ctrl+Alt+M (Windows) to access the first field in the palette. Press Tab to
select the next field, or press Shift+Tab to select the previous field. Click on the
document, or press Return or Enter (Mac OS) or Enter (Windows) to apply
changes made in the Measurements palette. Press C+. (period) (Mac OS) or
Esc (Windows) to exit the Measurements palette without applying changes.
The fields displayed in the Measurements palette correspond to fields that can
be accessed by choosing Item & Modify. Character attributes and paragraph
formats are described in “Style Menu for Text” in Chapter 5, “Style Menu.”
M E A S U R E M E N T S PA L E T T E F O R T E X T B O X E S

The Measurements palette as it displays when a text box is selected.
ITEM INFORMATION

When a text box is selected in the document window, the left side of the
Measurements palette lets you view and edit the text box item information.
To work with text boxes, see Chapter 7, “Document Layout” and Chapter 9,
“Typography,” in A Guide to QuarkXPress: Using QuarkXPress.
• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the text box. These fields also display the coordinates of
the pointer after selecting one of the text box creation tools in the Tools palette
but before clicking the mouse button.
• The W and H fields indicate the width and height of the text box.
• The r field indicates the text box’s angle of rotation.
• The Cols field indicates the number of columns in the text box.
CONTENT INFORMATION

When the Content tool E is selected, the right side of the Measurements
palette lets you edit the contents of the text box.
• The ( button lets you horizontally flip the contents of the text box.
• The ) button lets you vertically flip the contents of the text box.
• The n field indicates paragraph leading. To adjust leading, enter a value in
the field or click the arrows. To specify leading, see “Specifying Leading and
Paragraph Spacing” in Chapter 9, “Typography,” in A Guide to QuarkXPress:
Using QuarkXPress.
• The N field indicates kerning when the text insertion point i is between two
characters and indicates tracking when a block of text is selected. To adjust
kerning and tracking, enter a value in the field or click the arrows. To specify
kerning and tracking, see “Specifying Kerning and Tracking” in Chapter 9,
“Typography,” in A Guide to QuarkXPress: Using QuarkXPress.

Chapter 1: Palettes
31

Measurements Palette

• The {, }, [, $, and ] buttons indicate left, centered, right, justified, and
forced justified alignment of selected paragraphs.
• The Font pop-up menu < indicates the selected font. To change the font,
choose a font from the pop-up menu or enter the name of the font in the field.
Windows only: To see what the font looks like, press Shift while accessing the
Font pop-up menu <.
• The Size pop-up menu < indicates the size of the selected font. To change the
font size, choose a size from the pop-up menu or enter a value in the field.
• The P, B, I, U, W, ?, O, S, K, H, +, _, and M buttons indicate plain, bold,
italics, underline, word underline, strike thru, outline, shadow, all caps, small
caps, superscript, subscript, and superior type styles, respectively. Multiple type
styles may be applied to a single character or group of characters.

∫

The Measurements palette looks slightly different for anchored text boxes.
When an anchored text box is active, the Measurements palette indicates
whether the text box aligns with the ascent or baseline of the associated line of
text. Click the ascent 5 or baseline 6 button to change the alignment of an
anchored text box. The X and Y fields are not available for anchored text boxes.
When the Content tool E is selected, the Measurements palette displays the
same content controls for anchored text boxes as for nonanchored text boxes.

When an HTML text box is selected, the following settings are unavailable in
the Measurements palette: kerning and tracking arrows; Outline, Shadow,
Small Caps, Superior, and Word Underline type style buttons; Flip Horizontal
and Flip Vertical buttons; the Box Angle field; and the Justified and Forced
alignment buttons. If you want to use any of these settings in an HTML text
box, choose Item & Modify and check Convert to Graphic on Export to
convert the HTML text box to a raster box. W
M E A S U R E M E N T S PA L E T T E F O R P I C T U R E B O X E S

The Measurements palette as it displays when a picture box is selected.
ITEM INFORMATION

When a picture box is selected, the left side of the Measurements palette lets
you edit the picture box item information. To modify pictures, see Chapter 11,
“Pictures,” in A Guide to QuarkXPress: Using QuarkXPress.
• The X and Y fields indicate the location of the origin (upper left corner) of
the picture box. These fields also display the coordinates of the pointer after
selecting one of the picture box creation tools in the Tools palette but before
clicking the mouse button.

Chapter 1: Palettes
32

Measurements Palette

• The W and H fields indicate the width and height of the picture box.
• The r field indicates the picture box’s angle of rotation.
• The = field indicates the radii of the corners of the picture box.
CONTENT INFORMATION

When the Item tool e or the Content tool E is selected, the right side of the
Measurements palette lets you edit the contents of the picture box.
• The ( button lets you horizontally flip the contents of the picture box.
• The ) button lets you vertically flip the contents of the picture box.
• The X% and Y% fields indicate the horizontal and vertical scaling of the
contents of the picture box.
• The X+ and Y+ fields indicate the horizontal and vertical offset of the contents
of the picture box from the picture box’s origin (upper left corner).
• The r field indicates the angle of rotation of the contents of the picture box.
• The S field indicates the skew (slant) of the contents of the picture box.

∫

The Measurements palette looks slightly different for anchored picture boxes.
When an anchored picture box is active, the Measurements palette indicates
whether the picture box aligns with the ascent or the baseline of the associated
line of text. Click the ascent 5 or baseline 6 button to change the alignment
of the anchored picture box. The X and Y fields are not available for anchored
picture boxes. When the Item tool e or Content tool E is selected, the
Measurements palette displays the same content controls for anchored picture
boxes as those for nonanchored text boxes.

M E A S U R E M E N T S PA L E T T E F O R L I N E S

Fields displayed in the Measurements palette for non-Bézier lines vary according to the line description method chosen from the Mode pop-up menu. Line
description methods available in the Mode pop-up menu include Endpoints,
Left Point, Midpoint, and Right Point. To work with lines, see Chapter 5,
“Line Basics,” in A Guide to QuarkXPress: Using QuarkXPress.
ENDPOINTS

When Endpoints is chosen from the Mode pop-up menu:
• The X1 and Y1 fields indicate the horizontal and vertical coordinates of the
leftmost end-point of the line.
• The X2 and Y2 fields indicate the horizontal and vertical coordinates of the
rightmost end-point of the line.

Chapter 1: Palettes
33

Measurements Palette

• The Mode pop-up menu lets you choose whether to describe the selected line by
Endpoints; by the Left Point, length, and angle; by the Right Point, length,
and angle; or by the Midpoint, length, and angle.
• The W field indicates the width of the line.
• The left pop-up menu indicates the line’s style.
• The right pop-up menu indicates the line’s arrowheads.
LEFT POINT

When Left Point is chosen from the Mode pop-up menu:
• The X1 and Y1 fields indicate the horizontal and vertical coordinates of the left
end-point of the line.
• The r field indicates the line’s angle of rotation.
• The L field indicates the line’s length.
• The Mode pop-up menu lets you choose whether to describe the selected line by
Endpoints; by the Left Point, length, and angle; by the Right Point, length,
and angle; or by the Midpoint, length, and angle.
• The W field indicates the width of the line.
• The left pop-up menu indicates the line’s style.
• The right pop-up menu indicates the line’s arrowheads.
MIDPOINT

When Midpoint is chosen from the Mode pop-up menu:
• The XC and YC fields indicate the horizontal and vertical coordinates of the
midpoint of the line.
• The r field indicates the line’s angle of rotation.
• The L field indicates the line’s length.
• The Mode pop-up menu lets you choose whether to describe the selected line by
Endpoints; by the Left Point, length, and angle; by the Right Point, length,
and angle; or by the Midpoint, length, and angle.
• The W field indicates the width of the line.
• The left pop-up menu indicates the line’s style.
• The right pop-up menu indicates the line’s arrowheads.
RIGHT POINT

When Right Point is chosen from the Mode pop-up menu:

Chapter 1: Palettes
34

Measurements Palette

• The X2 and Y2 fields indicate the horizontal and vertical coordinates of the
right end-point of the line.
• The r field indicates the line’s angle of rotation.
• The L field indicates the line’s length.
• The Mode pop-up menu lets you choose whether to describe the selected line by
Endpoints; by the Left Point, length, and angle; by the Right Point, length,
and angle; or by the Midpoint, length, and angle.
• The W field indicates the width of the line.
• The left pop-up menu indicates the line’s style.
• The right pop-up menu indicates the line’s arrowheads.
M E A S U R E M E N T S PA L E T T E F O R T E X T PAT H S

Fields displayed in the left half of the Measurements palette for text paths are
the same as the fields displayed for lines. Fields displayed in the right half of
the Measurements palette for text paths are the same as the fields for text
boxes. The only exception is that if you flip text on a text path, it flips both
vertically and horizontally; you cannot independently flip text on a text
path vertically or horizontally.
M E A S U R E M E N T S PA L E T T E F O R G R O U P S A N D M U LT I P L E SELECTED ITEMS

When groups of items or multiple items are selected, the Measurements palette
lets you edit the origin and angle of the group of items.
• The X and Y fields indicate the location of the origin (upper left corner) of the
bounding box containing the group of items.
• The W and H fields indicate the width and height of the bounding box containing the group of items.
• The r field indicates the angle of rotation of the group of items. When an item
is rotated with a group of items, it is rotated relative to the center of the bounding box enclosing the group, not to its own origin (upper left corner).

∫

If an HTML text box is part of the group of items; the r field is not available. W

Chapter 1: Palettes
35

Measurements Palette

M E A S U R E M E N T S PA L E T T E F O R E D I T I N G B É Z I E R I T E M S P

When a point, line segment, or curve handle on a Bézier shape is selected, the
Measurements palette lets you edit the origin, dimension, and angle of the
item, as well as the type of point or line segment in the shape. You can also
enter values to manipulate point position and curve handle angle and length.
To reshape boxes, see Chapter 4, “Box Basics,” in A Guide to QuarkXPress: Using
QuarkXPress.
• The X and Y fields indicate the horizontal and vertical locations of the
origin (upper left corner) of the Bézier item’s bounding box.
• The W and H fields indicate the width and height of the item.
• The r field indicates the angle of rotation of the item.
• The Symmetrical Point button † lets you convert a point into a
symmetrical point.
• The Smooth Point button ¥ lets you convert a point into a smooth point.
• The Corner Point button ® lets you convert a point into a corner point.
• The Straight Segment button œ lets you convert a curved line segment to a
straight line segment.
• The Curved Segment button ∑ lets you convert a straight line segment to a
curved line segment.
• The XP and YP fields indicate the horizontal and vertical location of the
active point.
• The Diamond Curve Handle Angle field r indicates the angle of the diamondshaped curve handle in relation to the active point.
• The Diamond Curve Handle Distance field „ indicates the distance of the
diamond-shaped curve handle from the active point.
• The Square Curve Handle Angle field r indicates the angle of the squareshaped curve handle in relation to the active point.
• The Square Curve Handle Distance field Œ indicates the distance of the squareshaped curve handle from the active point.
M E A S U R E M E N T S PA L E T T E F O R TA B L E S
ITEM INFORMATION

The Measurements palette as it displays when a table is selected with the Item tool e.

Chapter 1: Palettes
36

Measurements Palette

When a table is selected with the Item tool e, the left side of the Measurements palette lets you edit the table item information. To work with tables,
see Chapter 14, “Tables,” in A Guide to QuarkXPress: Using QuarkXPress.
• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the table. These fields also display the coordinates of the
pointer after selecting the table creation tool from the Tools palette but before
clicking the mouse button.
• The W and H fields indicate the width and height of the table.
CONTENT INFORMATION FOR TEXT CELLS

The Measurements palette as it displays when a text cell is selected with the Content tool E.

When a text cell is selected with the Content tool E, the right side of the
Measurements palette lets you edit the contents of the text cell.
• The ( button lets you horizontally flip the contents of the text cell.
• The ) button lets you vertically flip the contents of the text cell.
• The n field indicates paragraph leading. To adjust leading, enter a value in
the field or click the arrows. To specify leading, see “Specifying Leading and
Paragraph Spacing” in Chapter 9, “Typography,” in A Guide to QuarkXPress:
Using QuarkXPress.
• The N field indicates kerning when the text insertion point i is between two
characters and indicates tracking when a block of text is selected. To adjust
kerning and tracking, enter a value in the field or click the arrows. To specify
kerning and tracking, see “Specifying Kerning and Tracking” in Chapter 9,
“Typography,” in A Guide to QuarkXPress: Using QuarkXPress.
• The {, }, [, $, ] buttons indicate left, centered, right, justified, and forced
justified alignment of selected paragraphs.
• The Font pop-up menu < indicates the selected font. To change the font,
choose a font from the pop-up menu or enter the name of the font in the field.
Windows only: To see what the font looks like, press Shift while accessing the
Font pop-up menu <.
• The Size pop-up menu < indicates the size of the selected font. To change the
font size, choose a size from the pop-up menu or enter a value in the field.
• The P, B, I, U, W, ?, O, S, K, H, +, _, and M buttons indicate plain, bold,
italics, underline, word underline, strike thru, outline, shadow, all caps, small
caps, superscript, subscript, and superior type styles, respectively. Multiple type
styles may be applied to a single character or group of characters.

Chapter 1: Palettes
37

Measurements Palette

When a table in a Web document is active, the following settings are disabled in
the Measurements palette if text cells are selected: kerning and tracking arrows;
Outline, Shadow, Small Caps, Superior, and Word Underline type style buttons; Flip Horizontal and Flip Vertical buttons; the Box Angle field; and the
Justified and Forced alignment buttons. If you want to use any of these settings
in a table, choose Item & Modify and check Convert Table to Graphic on
Export to convert the table’s text cells to raster boxes. W
CONTENT INFORMATION FOR PICTURE CELLS

The Measurements palette as it displays when a picture cell is selected with the
Content tool E.

When a picture cell is selected with the Content tool E, the right side of
the Measurements palette lets you edit the contents of the picture cell.
• The ( button lets you horizontally flip the contents of the picture cell.
• The ) button lets you vertically flip the contents of the picture cell.
• The X% and Y% fields indicate the horizontal and vertical scaling of the
contents of the picture cell.
• The X+ and Y+ fields indicate the horizontal and vertical offset of the contents
of the picture cell from the picture cell’s origin (upper left corner).
• The r field indicates the angle of rotation of the contents of the picture cell.
• The S field indicates the skew (slant) of the contents of the picture cell.
M E A S U R E M E N T S PA L E T T E F O R I M A G E M A P S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the hot area as you draw it. These also display the coordinates of the pointer after selecting one of the image map tools from the Tools
palette but before clicking the mouse button.
• The W and H fields indicate the changing width and height of a rectangular or
oval hot area as you draw it.
To work with image maps, see Chapter 21, “Interactive Web Elements,” in
A Guide to QuarkXPress: Using QuarkXPress.

Chapter 1: Palettes
38

Measurements Palette

∫

The image map tools are available when the ImageMap QuarkXTensions
software is loaded.
Once the image map is drawn and you release the mouse button, the Measurements palette changes to reflect picture box settings.
M E A S U R E M E N T S PA L E T T E F O R F O R M B O X E S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the form box. These fields also display the coordinates of
the pointer after selecting the Form Box tool from the Web Tools palette but
before clicking the mouse button.
• The W and H fields indicate the changing width and height of the form box.
To work with form boxes, see Chapter 22, “Forms,” in A Guide to QuarkXPress:
Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R F I L E S U B M I S S I O N C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the file submission control. These fields also display
the coordinates of the pointer after selecting the File Selection tool from the
Web Tools palette but before clicking the mouse button.
• The W field indicates the changing width of the file submission control.
To work with file submission controls, see Chapter 22, “Forms,” in A Guide to
QuarkXPress: Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R T E X T F I E L D F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the text field form control. These fields also display the
coordinates of the pointer after selecting the Text Field tool from the Web Tools
palette but before clicking the mouse button.
• The W and H fields indicate the changing width and height of the text field
form control. The H field is available only for multi-line text and hidden
field form controls.
To work with text field form controls, see Chapter 22, “Forms,” in A Guide to
QuarkXPress: Using QuarkXPress.

Chapter 1: Palettes
39

Measurements Palette

M E A S U R E M E N T S PA L E T T E F O R B U T T O N F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the button form control. These fields also display the
coordinates of the pointer after selecting the Button tool in the Web Tools
palette but before clicking the mouse button.
To work with button form controls, see Chapter 22, “Forms,” in A Guide to
QuarkXPress: Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R I M A G E B U T T O N F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the image button form control. These fields also display
the coordinates of the pointer after selecting the Image Button tool from the
Web Tools palette but before clicking the mouse button.
• The W and H fields indicate the changing width and height of the image
button form control.
• The r field is not available for an image button form control.
• The = field indicates the radii of the corners of the image button form control.
• The ( button lets you horizontally flip the contents of the image button
form control.
• The ) button lets you vertically flip the contents of the image button
form control.
• The X% and Y% fields indicate the horizontal and vertical scaling of the
contents of the image button form control.
• The X+ and Y+ fields indicate the horizontal and vertical offset of the contents
of the image button form control from the image button form control’s origin
(upper left corner).
• The r field indicates the angle of rotation of the contents of the image button
form control.
• The S field indicates the skew (slant) of the contents of the image button
form control.
To work with image button form controls, see Chapter 22, “Forms,” in
A Guide to QuarkXPress: Using QuarkXPress.

Chapter 1: Palettes
40

Measurements Palette

M E A S U R E M E N T S PA L E T T E F O R P O P - U P M E N U F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the pop-up menu form control. These fields also display
the coordinates of the pointer after selecting the Pop-up Menu tool in the
Web Tools palette but before clicking the mouse button.
To work with pop-up menu form controls, see Chapter 22, “Forms” in A Guide
to QuarkXPress: Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R L I S T F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the list form control. These fields also display the coordinates of the pointer after selecting the List Box tool in the Web Tools palette
but before clicking the mouse button.
• The H field indicates the changing height of the list form control.
To work with list form controls, see Chapter 22, “Forms,” in A Guide to
QuarkXPress: Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R R A D I O B U T T O N F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the radio button form control. These fields also display
the coordinates of the pointer after selecting the Radio Button tool from the
Web Tools palette but before clicking the mouse button.
• The W and H fields indicate the changing width and height of the radio button
form control.
When a radio button form control is selected with the Content tool E, the
right side of the Measurements palette lets you edit the contents of the text cell.
• The {, }, [, buttons indicate left, centered, and right alignment of selected
paragraphs in the radio button form control.
• The Font pop-up menu < indicates the selected font. To change the font,
choose a font from the pop-up menu or enter the name of the font in the field.
Windows only: To see what the font looks like, press Shift while accessing the
Font pop-up menu <.

Chapter 1: Palettes
41

Measurements Palette

• The Size pop-up menu < indicates the size of the selected font. To change the
font size, choose a size from the pop-up menu or enter a value in the field.
• The P, B, I, U, ?, K, +, _, and buttons indicate plain, bold, italics, underline,
strike thru, all caps, superscript, and subscript type styles, respectively. Multiple
type styles may be applied to a single character or group of characters.

When a radio button form control is selected with the Content E tool, the following settings will not display in the Measurements palette: leading arrows,
kerning and tracking arrows; the r field; the Cols field; Outline, Shadow, Small
Caps, Superior, and Word Underline type style buttons; Flip Horizontal and
Flip Vertical buttons; and the Justified and Forced alignment buttons.
To work with radio button form controls, see Chapter 22, “Forms,” in A Guide to
QuarkXPress: Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R C H E C K B O X F O R M C O N T R O L S W

• The X and Y fields indicate the horizontal and vertical locations of the origin
(upper left corner) of the check box form control. These fields also display the
coordinates of the pointer after selecting the Check Box tool from the Web
Tools palette but before clicking the mouse button.
• The W and H fields indicate the changing width and height of the check
box form control.
When a check box form control is selected with the Content tool E, the right
side of the Measurements palette lets you edit the contents of the text cell.
• The {, }, [, buttons indicate left, centered, and right alignment of selected
paragraphs in the check box form control.
• The Font pop-up menu < indicates the selected font. To change the font,
choose a font from the pop-up menu or enter the name of the font in the field.
Windows only: To see what the font looks like, press Shift while accessing the
Font pop-up menu <.
• The Size pop-up menu < indicates the size of the selected font. To change the
font size, choose a size from the pop-up menu or enter a value in the field.
• The P, B, I, U, ?, K, +, _, and buttons indicate plain, bold, italics, underline,
strike thru, all caps, superscript, and subscript type styles, respectively. Multiple
type styles may be applied to a single character or group of characters.

Chapter 1: Palettes
42

Measurements Palette

When a check box form control is selected with the Content E tool, the
following settings will not display in the Measurements palette: leading
arrows, kerning and tracking arrows; the r field; the Cols field; Outline,
Shadow, Small Caps, Superior, and Word Underline type style buttons;
Flip Horizontal and Flip Vertical buttons; and the Justified and Forced
alignment buttons.
To work with check box form controls, see Chapter 22, “Forms,” in A Guide to
QuarkXPress: Using QuarkXPress.
M E A S U R E M E N T S PA L E T T E F O R R U L E R O R I G I N R E L O C AT I O N

The X and Y fields indicate the changing origin of the ruler when dragging
the 0,0 origin crosshair out of the ruler origin box.
M E A S U R E M E N T S PA L E T T E F O R R U L E R G U I D E P L A C E M E N T

The X and Y fields indicate the horizontal locations of vertical guides and the
vertical positions of horizontal guides as they are dragged from the ruler.

D O C U M E N T L AY O U T PA L E T T E
The Document Layout palette (View & Show Document Layout) lets you add,
delete, move, and access document pages and master pages using page icons. This
section describes the various components of the Document Layout palette.

Document Layout palette

Chapter 1: Palettes
43

Document Layout Palette

PA G E I N S E RT, D U P L I C AT E , A N D D E L E T E A R E A

The four icon buttons at the top of the Document Layout palette (F10 on
Mac OS, F4 on Windows) let you insert single-sided and facing pages in a print
document, or Web pages in a Web document. These icons also let you duplicate
and delete selected pages.

The icon buttons at the top of the Document Layout palette let you add, duplicate, and delete
selected pages.

• The 0 icon lets you insert blank single-sided document pages into a print
layout, or Web pages into a Web layout. To insert a single-sided page or
Web page, click and drag the 0 icon into the document page area of the
Document Layout palette, move the pointer over the document page icons
to preview the placement of the page, and release the mouse button to
place the page in the layout.
• The 3 icon lets you insert blank facing-page document pages into a print layout.
The 3 icon is available only if you have checked Facing Pages either in the New
Document dialog box (File & New & Document) or in the Document Setup
dialog box (File & Document Setup). To insert a blank facing-page document
page, click and drag the 3 icon into the document page area of the Document
Layout palette, move the pointer over the document page icons to preview
the placement of the page, and release the mouse button to place the page
in the layout. P
• The 0 and 3 icons also let you create new master pages. To create a new master
page, click and drag the 0 or 3 icon into the master page area of the Document
Layout palette and release the mouse button. Releasing the mouse button when
an existing master page is selected replaces the master page with a blank page.
The 3 icon is available only in print documents.
2 (Mac OS) or
• The 2
(Windows) icon lets you create new master pages based
on existing master pages. To duplicate a master page, click the master page in
2 (Mac OS) or
the master page area to select it, then click the 2
(Windows)
icon. The new master page is placed in the master page area immediately after
the master page from which it is duplicated.

Chapter 1: Palettes
44

Document Layout Palette

• The L (Mac OS) or Ö (Windows) icon lets you delete selected master pages and
document pages. To delete a master page, select it in the master page area of the
Document Layout palette, then click the ¬ (Mac OS) or Ö (Windows) icon.
To delete a document page, select it in the document page area of the Document Layout palette, then click the ¬ (Mac OS) or Ö (Windows) icon. An alert
asks you to confirm the deletion. You can also press Option (Mac OS) or Alt
(Windows) while clicking the delete icon to bypass the confirmation alert.
M A S T E R PA G E S A R E A

The master pages area of the Document Layout palette lets you insert, apply,
and rename user-defined master pages.

The Document Layout master pages area

• Master page icons (0 or !) let you insert new pages in a document based on a
master page. To insert a page based on a master page, click and drag the master
page’s icon (0 or !) into the document page area of the Document Layout
palette, move the pointer over the document page icons to preview the placement of the page, and release the mouse button to place the page in the layout.
The 3 icon is available only in print documents.
• Master page icons (0 or !) also let you apply master page elements to blank
pages. To apply a master page to a blank page, click and drag the master page’s
icon on top of the blank page in the document page area of the Document
Layout palette, and release the mouse button.
• The name fields next to the master page icons (0 or !) let you rename the master pages. Click (Mac OS) or double-click (Windows) the name field to select it,
then enter a name of up to 64 characters for the master page. Each master page
may have a prefix of up to three characters. When created, new master pages are
automatically assigned prefixes of “A,” “B,” “C,” and so on. To change the prefix
of a master page, click (Mac OS) or double-click (Windows) the name field next
to the master page icon (0 or !), and enter the prefix, followed immediately
by a hyphen and the remainder of the name.

Chapter 1: Palettes
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Document Layout Palette

∫

You can expand the master page area using the split bar between the master
page and document page areas. To expand the master page area, click the split
bar and drag it down. This lets you display the entire list of master pages.

D O C U M E N T PA G E A R E A

The document page area of the Document Layout palette displays page layout,
page numbers, and the master pages on which individual pages are based.

The Document Layout document pages area

• Document page icons 0, 1, 2 can be repositioned in the layout. To reposition
a page, drag the page to a new position in the layout.
• Blank single-page document page icons 0 indicate single pages that are not
based on master pages.
• Single-side page icons 0 containing master page prefixes indicate document
pages that are based on master pages.
• Blank facing-page document page icons 1 indicate facing pages that are not
based on master pages. P
• Facing-page document page icons 1 containing master page prefixes indicate
document pages that are based on master pages. P
• The number that displays under a page icon indicates the page’s actual page
number, including prefixes or section starts. PIn a Web document, the name
that displays under a page icon indicates the name of the export file that will be
created for that page. Page names can be changed in the Page Properties dialog
box (Page & Page Properties). W

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Document Layout Palette

• The bar at the bottom of the Document Layout palette indicates the page
number of a selected page in a print document, or the name of a selected page
in a Web document. In print documents, clicking this bar displays the Section
dialog box (Page & Section).
• Double-clicking a document page icon displays the associated page in the
document window.

To display the absolute page number for a sectioned page, press Option (Mac OS)
or Alt (Windows) and click the document page icon. The absolute page number
will display in the bar at the bottom of the Document Layout palette. P

S T Y L E S H E E T S PA L E T T E
The Style Sheets palette (View & Show Style Sheets) lets you create, apply, edit,
duplicate, and delete character and paragraph style sheets. This section describes the
various components of the Style Sheets palette.

The Style Sheets palette

PA R A G R A P H S T Y L E S H E E T A R E A

The paragraph style sheet area lets you choose paragraph style sheets and apply
them to text. Style sheets π in the paragraph style sheet area are available when
both the Content tool E and a text box are selected.
• Clicking the π icon next to a paragraph style sheet, or clicking the paragraph
style sheet name, lets you apply the style sheet to selected paragraphs or at
the text insertion point i .

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47

Style Sheets Palette

• A highlighted paragraph style sheet name indicates that the style sheet is
selected. Only one paragraph style sheet may be selected at a time.
• The keyboard command (if any) specified for a paragraph style sheet displays
to the right of the style sheet name.

Clicking the paragraph style sheet name or the π icon lets you apply paragraph style sheets.

∫

To display the Style Sheets dialog box (Edit & Style Sheets) from the Style
Sheets palette, press C (Mac OS) or Ctrl (Windows) while clicking a style
sheet name.

CHARACTER STYLE SHEET AREA

The character style sheet area lets you choose character style sheets and apply
them to text. Style sheets in the character style sheet area are available when
both the Content tool E and a text box are selected.
• Clicking the Ø icon next to a character style sheet, or clicking the style
sheet name, lets you apply the style sheet to selected characters or at the
text insertion point i.
• A highlighted character style sheet name indicates that the style sheet is
selected. Only one character style sheet may be selected at a time.
• The keyboard command (if any) specified for a character style sheet displays
to the right of the style sheet name.

Clicking the character style sheet name or the Ø icon lets you apply character style sheets.

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48

Style Sheets Palette

∫

The split bar between the paragraph style sheet and character style sheet areas
lets you expand the paragraph style sheet area so you can display your entire list
of paragraph style sheets. To expand the paragraph style sheet area, click the
split bar and drag it down.

C O L O R S PA L E T T E
The Colors palette (View & Show Colors) lets you add color to selected text, pictures,
box backgrounds, lines, and frames. This section describes the various components of
the Colors palette.

The Colors palette

C O L O R S PA L E T T E B U T T O N S

The buttons located at the top of the Colors palette (F12) let you apply color to
frames, text, lines, or the background of picture boxes and text boxes.
• The J button lets you view and apply the colors to the frame for the selected
text boxes or picture boxes.
• The œ button lets you view and apply the color to selected lines.
• The T button lets you view and apply the color to selected text or the text
insertion point i.
• The p icon lets you apply color to certain picture formats.

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Colors Palette

• The Y button lets you view and apply the colors to the background for the
selected text boxes, picture boxes, table cells, and groups.
• The Shade pop-up menu indicates the amount of a selected color. To change
the amount of a selected color, choose a value from the pop-up menu, or enter
a value directly in the field. You can enter values from 0 to 100%, using
increments as fine as 0.1%.

Buttons at the top of the Colors palette let you apply colors to frames, text, lines,
and backgrounds.

BLENDS AREA

The Blends area of the Colors palette lets you apply color blends to the
backgrounds of text boxes, picture boxes, table cells, and groups.

Colors palette blends area

• The Type pop-up menu indicates the type of blend applied to the backgrounds
of selected text boxes, picture boxes, cells, or groups. Options in the Type
pop-up menu include Solid, Linear Blend, Mid-Linear Blend, Rectangular
Blend, Diamond Blend, Circular Blend, and Full Circular Blend.
• The #1 and #2 buttons let you choose the beginning and ending colors of a
blend when an option other than Solid is chosen from the type pop-up menu.
Clicking the #1 button lets you specify the first color in the blend; clicking the
#2 button lets you specify the second color.
• The angle field indicates the angle at which a blend fills a box. You can enter a
value from –360˚ to 360˚, using increments as fine as 0.001˚.

Chapter 1: Palettes
50

Colors Palette

Creating a linear blend from 100% blue to 100% yellow.

COLOR SELECTION AREA

The color selection area of the Colors palette lets you apply colors to frames;
text; pictures; lines; and backgrounds of text boxes, picture boxes, table cells,
and groups. Click a color name to apply it to the selected item.
• Swatches display colors to the left of their names in the list.
• Swatches also let you apply colors to selected lines; frames; and the backgrounds
of boxes, table cells, and groups. To apply a color to a line, frame, or background, drag and drop the swatch over the item in the document page.
• A highlighted color name indicates the selected color. If various colors are
applied to multiple-selected items, the Colors palette indicates that Mixed Colors
are applied.
• An icon to the right of a color name indicates whether the color is a process
color
or a spot color . None, White, and Registration are neither spot nor
process colors, so they do not display one of these icons.

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51

Colors Palette

Color selection area

∫

Pressing C (Mac OS) or Ctrl (Windows) while clicking a color name displays
the Colors dialog box (Edit & Colors).

T R A P I N F O R M AT I O N PA L E T T E P
The Trap Information palette (View & Show Trap Information) lets you specify
trapping information on an item-by-item basis. This section describes the various
components of the Trap Information palette.

The Trap Information palette

To specify trapping, see Chapter 13, “Trapping,” in A Guide to QuarkXPress:
Using QuarkXPress.

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52

Trap Information Palette

TRAPPING BOXES AND TEXT P

The Trap Information palette (Option+F12 on Mac OS, Ctrl+F12 on Windows)
displays the trapping values for a selected box. You can specify trapping for any
QuarkXPress box, its contents (except for some imported pictures), its frames,
and its background.
BACKGROUND AND TEXT POP-UP MENUS

The Background and Text pop-up menus indicate the trapping options for the
selected box or the selected text:
• The Default option indicates the default values for the Background and
Text fields using the trapping values specified in the Trap Specifications
dialog box (Edit & Colors & Edit Trap) for the item color against the
item’s background color.
• The Overprint option indicates that QuarkXPress will overprint an active item.
Overprint overrides the Overprint Limit value entered in the Trapping pane
(Edit & Preferences & Preferences), and overprints the item regardless of the
shade of the item and background colors involved.
• The Knockout option indicates that an active item will knock out of
its background.
• The Auto Amount (+) option applies the positive value entered in the Auto
Amount field of the Trapping pane (Edit & Preferences & Preferences). This
value displays as a positive number (a spread) to the right of the Background
or Text pop-up menu.
• The Auto Amount (–) option applies the negative value entered in the Auto
Amount field of the Trapping pane (Edit & Preferences & Preferences). This
value displays as a negative number (a choke) to the right of the Background or
Text pop-up menu.
• The Custom option specifies a custom choke or spread value for the active item,
entered in the field to the right of the pop-up menu.

Values in the Trap Information palette (View & Show Trap Information) control how
QuarkXPress traps an active item.

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53

Trap Information Palette

TRAPPING FRAMES P

A frame for a box always traps to the background color(s) specified for the box,
to the color(s) used to color the frame, and to any background color(s) behind
the box. Choosing a trapping type in the pop-up menus specifies trapping
values for the Frame Inside, Frame Middle, and Frame Outside fields:
• The Frame Inside option indicates trapping applied between the innermost
color of a frame and the box contents (background color or picture).
• The Frame Middle option indicates trapping applied to colors within a frame.
• The Frame Outside option indicates trapping applied between the outermost
color of a frame and colors behind the box.
The trapping types contained in the pop-up menus are the same as those
described in “Trapping boxes and text” earlier in this section.

When a framed box is selected, the Background pop-up menu is unavailable in the Trap
Information palette.
TRAPPING LINES P

A line always traps to the color(s) used to color it, and to any background colors
behind the line. Choose a trapping type from the pop-up menu to specify
trapping values for the Line, Line Middle, and Gap fields:
• The Line field indicates trapping applied to the color specified for a line (in relation to an adjacent background color).
• The Line Middle field indicates trapping applied to colors within a line. This
field is available when any line style except Solid is applied to the line.
• The Gap field indicates trapping applied to the color specified for a line gap in
relation to an adjacent background color. The Gap field is only available with
dashed lines or multi-lines with only one arrowhead.
The trapping types contained in the pop-up menus are the same as those
described in “Trapping boxes and text” earlier in this section.

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54

Trap Information Palette

When a line is selected, the Trap Information palette can display trapping choices for a line
and its background, colors within the line, and the gap color of the line.
T R A P P I N G TA B L E S P

A gridline always traps to the color(s) used to color it, and to any background
colors behind the gridline. Choose a trapping type from the pop-up menu to
specify trapping values for the Line, Line Middle, and Gap fields:
• The Line field indicates trapping applied to the color specified for a gridline
(in relation to an adjacent background color).
• Line Middle indicates trapping applied to colors within a gridline. This field
is available when any line style except Solid is applied to the gridline.
• The Gap field indicates trapping applied to the color specified for a gridline gap
in relation to an adjacent background color. The Gap field is only available with
dashed lines or multi-lines.
The trapping types contained in the pop-up menus are the same as those
described in “Trapping boxes and text” earlier in this section.

When a gridline is selected, the Trap Information palette can display trapping choices for a
gridline and its background, colors within the line, and the gap color of the line.

Chapter 1: Palettes
55

Trap Information Palette

D E FA U LT T R A P I N F O R M AT I O N W I N D O W P

Information about a Default trap value can be viewed by clicking the icon
to the right of the value. The Default Trap information window displays
information about the item’s trapping relationship with its background. To
change default trapping, see “Specifying Default Trapping” in Chapter 13,
“Trapping,” in A Guide to QuarkXPress: Using QuarkXPress.
• The Object Color field indicates the color applied to the item.
• The Underneath Color field indicates the color of the item(s) behind the selected
item. Multiple displays if there are multiple background colors, and there is not a
conflict between the choke and spread amount in the Trap Specifications dialog
box (Edit & Colors & Edit Trap). Indeterminate displays if there is a conflict
between the choke amount and the spread amount. Otherwise, the name of the
color covering the entire background of the item displays.

The Default Trap information window displays information about active items with
Default selected.

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56

Trap Information Palette

S O U R C E O F T R A P VA L U E S A R E A P

Text displayed in this area is unavailable for trap sources that are not being used.
• Edit Trap indicates that the source of trap value is from settings in the Trap
Specifications dialog box (Edit & Colors & Edit Trap). To alter trapping values,
see “Specifying Color-Specific Trapping” in Chapter 13, “Trapping,” in A Guide to
QuarkXPress: Using QuarkXPress.
• Trap Preferences indicates that the source of the trap value is from settings
in the Trapping pane of the Preferences dialog box (Edit & Preferences &
Preferences ). To alter trapping preferences, see “Specifying Default Trapping”
in Chapter 13, “Trapping,” in A Guide to QuarkXPress: Using QuarkXPress.
P R O P E RT I E S A R E A P

Text displayed in this area is unavailable for trap properties that are not
being used.
• Proportional indicates that proportional trapping is applied. Proportional
trapping uses the calculated trap value multiplied by the difference between
the luminance of the item color and background color to calculate the
trapping value.
• Process Trapping indicates that the item color and background color have
process trapping applied. Process trapping is not applied if the background
behind the item has more than one color.
• Rich Black indicates that Rich Black is applied to the item color or background,
and that Rich Black trapping will be used. To create a rich black, see “Creating
and Using a Rich Black” in Chapter 13, “Trapping,” in A Guide to QuarkXPress:
Using QuarkXPress.
• Small Object indicates that trapping for text smaller than 24 points, or for an
item width (such as a stripe or a line narrower than 10 points) will require
special trapping if process trapping is on.
• Overprint Limit indicates that the item color was set to overprint the
background, but the shade of the item was less than the overprint limit in
the Overprint Limit field of the Trapping pane (Edit & Preferences &
Preferences).
• Knockout Limit indicates that the color’s luminance is less than or equal to
the knockout limits specified in the Trapping pane (Edit & Preferences &
Preferences).
• Smallest Trap Value indicates that multiple colors behind the item have traps
in the same direction (all chokes or all spreads). The smallest trap value of the
colors behind the item is used.

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57

Lists Palette

L I S T S PA L E T T E
The Lists palette (View & Show Lists) helps you create lists, such as a table of
contents, for any number of documents. The Lists palette displays text with style
sheets applied, as defined in the Lists dialog box (Edit & Lists).

The Lists palette

V I E W I N G A N D U P D AT I N G L I S T S

The Lists palette (Option+F11 on Mac OS, Ctrl+F11 on Windows) helps you
work with lists. You can view and update lists for a single document, a chapter
of a book, or an entire book.
å

Books are only available in print documents.
VIEWING LISTS

To view lists, a document, chapter, or book must be open.
• The Show List pop-up menu lets you choose to display lists for a book or
current document. Choosing Current Document lets you view the list for
the open document; choosing another entry lets you view lists for any
open book.
• The List Name pop-up menu displays the names of all lists for the current
document or book.
• The Find field lets you locate items in the Lists palette. Enter the first few letters
of a list entry to find the closest entry in the Lists palette. Double-click the entry
to locate the item in the document.

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58

Lists Palette

• The Build button lets you copy the current list to an active text box. The Format
As style sheets (Edit & Lists & Edit) for the list are applied automatically.
The Build button is not available unless a text box is active.
UPDATING LISTS FOR CHAPTERS AND DOCUMENTS

The Lists palette is not automatically updated as you work. If you have made
changes to the text, you must click the Update button to update the list.
Clicking Update scans the document for list items in the current document,
so that you can build a list and save it with the document. When the updating
process is complete, the list displays in the Lists palette.
UPDATING LISTS FOR BOOKS P

Clicking Update lets you update lists for the open book. QuarkXPress reads
the saved list information from the publication file and displays it in the Lists
palette. However, you may not have the most recent versions of the lists for each
chapter. Click Update to force QuarkXPress to rescan all chapters in a book and
build a new list. To build a list for a book, see “Working with Lists in Books” in
Chapter 17, “Books,” in A Guide to QuarkXPress: Using QuarkXPress.

L AY E R S PA L E T T E
In QuarkXPress, layers are tiers of a document (similar to a traditional printer’s clear
plastic overlays). The Layers palette (View & Show Layers) lets you manipulate
layers and provides a menu for performing various layer functions. This section
describes the various components of the Layers palette.

The Layers palette

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59

Layers Palette

To use layers, see Chapter 15, “Layers,” in A Guide to QuarkXPress:
Using QuarkXPress.

L AY E R S B U T T O N S

The buttons on the Layers palette let you add, remove, and merge layers,
as well as move items on those layers.
• Clicking the New Layer button " adds a new layer to the active document.
You can use the default name for the layer, or you can assign the layer a new
name by double-clicking the layer in the palette and entering a new name in
the Attributes dialog box.
• The Move Item to Layer button
displays the Move Items dialog box, which
lets you move selected items to other layers.
• The Merge Layers button
displays the Merge Layers dialog box, which lets
you combine selected layers and their items into one layer.
• The Delete Layer button (L on Mac OS, Ö on Windows) lets you remove
selected layers from the active document.

The buttons in the Layers palette let you add, remove, and merge layers, or move items from
one layer to another.

L AY E R S E L E C T I O N A R E A

The three columns in the lower portion of the Layers palette let you display,
lock, and manipulate layers.

The Layer Selection area of the Layers palette lets you rearrange layers, select different
layers, and move items to other layers.

• The Visible column
lets you show and hide the selected layer. Hidden
layers cannot be printed.
• The Lock column y lets you lock and unlock the items on the selected layer.
• The Layer column displays the names of the layers in the active document.

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Layers Palette

LAYER COLUMN

The Layer column lets you select layers to edit, duplicate, delete, merge,
or rearrange.
• The Edit icon d indicates the active layer.
• The Item icon displays to the right of any layer containing selected items.
To move the selected items to another layer, drag the Item icon to the
desired layer.
• The Layer column lets you rearrange layers by Option+dragging (Mac OS) or
Alt+dragging (Windows) selected layers to different locations in the palette.
DEFAULT LAYER

Each document has a default layer that is listed in the Layers palette. You can
add and remove items from the Default layer, but the Default layer cannot
be deleted.
Master page items reside on the Default layer on document pages. With regard
to layers, master page items have the following characteristics:
• If you apply a master page to a document page, the items on the master page
will affect only the Default layer of that page.
• Items added to the master page are placed behind any items that have been
added to the Default layer of the document page.
• Master page items residing on the Default layer may be moved to another layer,
but the items will no longer be master page items.
AT T R I B U T E S D I A L O G B O X

Double-clicking a layer in the Layers palette displays the Attributes dialog box,
which lets you change the attributes of that layer.

The Attributes dialog box

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61

Layers Palette

• The Name field identifies the layer.
• The Layer Color button displays a selection of colors that may be used to assign
a new color to the layer. This color will display in the visual indicator for items
on that layer.
• The Visible check box lets you display and print items on new layers. Layers
that are not visible do not print.
• The Locked check box locks items on new layers. Items are locked into position
on their layers and cannot be inadvertently moved within their layer or to
another layer. However, by changing an item’s Origin Across and Origin Down
measurements (Item & Modify & Box tab), a locked item can be moved within
its layer.
You can unlock an individual item so you can move or resize it, by selecting the
item and choosing Item & Unlock (F6). However, unlocked items cannot be
moved to another layer as long as their layer is locked.
• The Suppress Printout check box prevents the printing of items on a layer-bylayer basis. However, you can uncheck the Suppress Printout and Suppress
Picture Printout controls in the Modify dialog box (Item menu) to override
this setting and print individual items on a suppressed layer. The Suppress
Printout option is available only for print documents. P
• The Keep Runaround check box maintains runaround so that text on visible
layers flows around items on hidden layers.
MOVE ITEMS DIALOG BOX

Selecting items and then clicking the Move Item to Layer button
displays
the Move Items dialog box, which lets you move selected items to other layers.
To activate the Move Item to Layer button , simply select the items you
want to move.

Move Items dialog box

M E R G E L AY E R S D I A L O G B O X

Selecting two or more layers in the Layers palette and then clicking the Merge
Layers button
displays the Merge Layers dialog box, which lets you combine
selected layers and their items into one layer. To activate the Merge Layers
button , at least one of the selected layers must contain items.

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62

Layers Palette

Merge Layers dialog box

D E L E T E L AY E R D I A L O G B O X

Selecting a layer containing items and then clicking the Delete Layer button
(L on Mac OS, Ö on Windows) displays the Delete Layer dialog box. The
Delete Layer dialog box lets you specify whether you want to delete the items
on the selected layer or move the items to another layer.

Delete Layer dialog box

P R O F I L E I N F O R M AT I O N PA L E T T E P
The Profile Information palette (View & Show Profile Information) provides
useful information about the active picture and lets you assign it an ICC profile
or rendering intent after the picture has been imported. This section describes the
various components of the Profile Information palette.
∫

The Profile Information palette is available when the Quark CMS
QuarkXTensions software is loaded and has been activated in the Color Management Preferences dialog box (Edit & Preferences & Color Management).
To use QuarkCMS, see “Using Color Management” in Chapter 12, “Color,”
in A Guide to QuarkXPress: Using QuarkXPress.

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63

Profile Information Palette

P I C T U R E T Y P E , F I L E T Y P E , A N D C O L O R S PA C E F I E L D S P

The Picture Type, File Type, and Color Space fields provide specific file information about the picture in the active picture box.

Profile Information palette
C H A N G I N G P R O F I L E I N F O R M AT I O N F O R A N I M P O RT E D P I C T U R E P

The Profile Information palette lets you specify the profile and rendering intent
for an individual picture.
• The Profile pop-up menu lets you choose a profile that matches the color space
(RGB, CMYK, or Hexachrome) in which the picture was saved. If the name of
the source profile for a picture displays in italics, the profile is not available on
your system. When Default is chosen in the Profile pop-up menu, QuarkCMS
assigns the profile indicated for that picture’s color space in the Color Management Preferences dialog box (Edit & Preferences & Color Management).
• The Rendering Intent pop-up menu lets you choose a rendering intent for the
picture. A rendering intent tells the Color Management Module (CMM) what
color properties it should preserve when it translates a color from the source
device gamut to the destination device gamut. Perceptual scales all the colors
in the source gamut so that they all fit within the destination gamut. Relative
Colorimetric retains colors that are in both the source gamut and the destination
gamut; the only source colors that are changed are those that are not within
the destination gamut. Saturation considers the saturation of source colors,
and changes them to colors with the same relative saturation in the destination
gamut. Absolute Colorimetric retains colors that are in both the source gamut
and the destination gamut; colors that are outside the destination gamut are
adjusted in relation to how they would look when printed on white paper.
• When an RGB picture is active, the Color Manage to RGB Destinations check
box lets you specify whether QuarkCMS will apply color management when
the color space of the image is the same as the Monitor or Composite Output
profile color space chosen in the Color Management Preferences dialog box
(Edit & Preferences & Color Management).

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Profile Information Palette

When a CMYK picture is active, the Color Manage to CMYK Destinations
check box lets you specify whether QuarkCMS will apply color management
when the color space of the image is the same as the Separation Output profile
color space chosen in the Color Management Preferences dialog box.

H Y P E R L I N K S PA L E T T E
The Hyperlinks palette (View & Show Hyperlinks) lets you add hyperlinks to
the active print or Web document. Hyperlinks in print documents work only when
you export the document as a PDF. Hyperlinks in a Web document work only when
you export the document as HTML. This section describes the various components
of the Hyperlinks palette.

The Hyperlinks palette

To work with hyperlinks, see Chapter 20, “Hyperlinks,” in A Guide to QuarkXPress:
Using QuarkXPress.

H Y P E R L I N K S PA L E T T E B U T T O N S

The buttons located at the top of the Hyperlinks palette let you create, edit, and
delete hyperlinks and anchors.

The buttons at the top of the Hyperlinks palette let you create and manipulate hyperlinks
and anchors.

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65

Hyperlinks Palette

NEW HYPERLINK BUTTON

The New Hyperlink button
links:

lets you create new destinations and hyper-

• If nothing is selected in the active document, this button displays the New
Hyperlink dialog box and lets you create destinations that are not yet associated
with a hyperlink.
• If a range of text or a picture is selected in the active document, this button
displays the New Hyperlink dialog box and lets you turn that text or picture
into a hyperlink.
NEW ANCHOR BUTTON

The New Anchor button
lets you create new anchors. If a text box or picture
box is selected in the active document, this button lets you create an anchor
that is associated with a text location, range of text, or picture box.
EDIT BUTTON d

The Edit button d lets you edit the destination or anchor selected in the
Hyperlinks palette.
DELETE BUTTON ( L ON MAC OS, Ö ON WINDOWS)

The Delete button (L on Mac OS, Ö on Windows) lets you delete the destination
or anchor selected in the Hyperlinks palette. When you delete a destination or
anchor that is used by one or more hyperlinks in the active document, an alert
displays asking you to confirm that you want to delete the destination or anchor.
If you click OK, those hyperlinks are then removed from their corresponding text
ranges or picture boxes.
SHOW/HIDE BUTTON

The Show/Hide button
lets you show or hide hyperlinks and anchors in the
active document. When you click this button, it remains pressed until you click
it again. When the Show/Hide button is pressed:
• A text hyperlink in a print document displays as underlined text. The text and
the underline display in the color specified in the General pane of the Preferences dialog box (Edit & Preferences & Preferences). P
• A text anchor displays a small colored arrow at the beginning of the text. The
arrow color is determined by the setting in the General pane of the Preferences
dialog box (Edit & Preferences & Preferences).

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Hyperlinks Palette

When the Show/Hide button is not pressed, text hyperlinks do not display
underlined in print documents and text anchors do not display in print or Web
documents. However, hyperlinks and anchors for picture boxes are not affected
by the Show/Hide button; they can be hidden by choosing View & Hide
Visual Indicators.

A text anchor in a QuarkXPress document displays as a colored arrow (left); a picture anchor
displays as a visual indicator (right).

HYPERLINKS LIST

The lower portion of the Hyperlinks palette lists all destinations, anchors, and
references in the active document:
• Destinations display with a
or a 1 icon. You can display all the references
that use a destination by clicking that destination’s disclosure triangle } (Mac OS)
or disclosure box ˇ (Windows) icon.
• Anchors display with a
icon. You can display all the references that use an
anchor by clicking that anchor’s disclosure triangle } (Mac OS) or disclosure
box ˇ (Windows) icon.
• References (hyperlinks) display with a
icon. References display under the
destinations or anchors to which they point.

The Hyperlinks list displays all hyperlinks, destinations, and anchors in the document.

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Index Palette

I N D E X PA L E T T E P
The Index palette (View & Show Index) lets you add words to four different levels
of an index, determine the scope of index references, create cross-references, and edit
or delete index entries. When the Index palette is open, index markers are displayed
around index entries in a document. Index markers display as colored brackets or
squares. The Index palette is available when the Index QuarkXTensions software
is loaded.
This section describes the various components of the Index palette.

Index palette

To work with indexes, see Chapter 18, “Indexes,” in A Guide to QuarkXPress:
Using QuarkXPress.

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Index Palette

E N T RY A R E A P

An index entry is an individual item listed in an index. The Entry area lets you
enter text for an index entry, determine how to sort an entry alphabetically, and
determine a level for an index entry.
• The Text field lets you specify index entries by typing in the field, selecting
text in the document, or selecting an existing entry in the entries list. Pressing
C+Option+I (Mac OS) or Ctrl+Alt+I (Windows) opens the palette and selects the
Text field. You can enter up to 255 characters in the Text field. When you select
text in a document, the first 255 characters are automatically entered in the Text
field. For example, if you select the word “QuarkXPress” in a document, it is
automatically entered in the Text field.
• The Sort As field lets you override the alphabetical sorting of an entry in the
Text field. (Entering a variant spelling in the Sort As field does not affect the
spelling of the index entry, only the way it is sorted in the index.) For example,
if the entry in the Text field is “20th Century,” you may want it sorted as
“Twentieth Century.” To do so, enter “Twentieth Century” in the Sort As field.
You can enter up to 255 characters in the Sort As field.
• The Level pop-up menu lets you specify the hierarchy of entries in an index.
You can have two levels in a run-in index and up to four levels in a nested
index. When you choose First Level, the index entry is entered alphabetically in
the Entry list. When you choose Second Level, Third Level, or Fourth Level,
you must specify which entry the added entry will fall under. To specify the
location, click in the left column beside the entry.
You can change an entry’s level by pressing Option (Mac OS) or Alt (Windows),
and dragging the entry to a new level.

Level pop-up menu

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Index Palette

REFERENCE AREA P

The Reference area lets you specify the character style for an index entry’s
references (usually page numbers), specify the scope an index entry covers,
and create cross-references.
• The Style pop-up menu lets you apply a character style sheet to the page numbers listed for a specific index entry. The style sheet also applies to the text you
enter for a cross-reference. You can use different styles to indicate index entries
that provide more information or certain types of information. For example,
you might apply a bold style to a page number that has an illustration.
• The Scope pop-up menu lets you specify the range of text an index entry covers
and create cross-references.

Scope pop-up menu

The options in the Scope pop-up menu are as follows:
• Selection Start: Lists the number of the page that contains the index marker’s
open bracket.
• Selection Text: Lists the page numbers from the index marker’s open bracket to
its close bracket.
• To Style: Lists the page numbers from the index marker’s open bracket to
the occurrence of a specified paragraph style sheet after the close bracket. An
adjacent pop-up menu lets you choose from the document’s list of paragraph
style sheets, or you can choose Next. Choosing Next covers all text until a
new paragraph style sheet occurs following the close bracket.
• Specified # of ¶s: Lists the page numbers from the index marker’s open bracket
through a succeeding number of paragraphs beyond the close bracket. A field
lets you enter the number of paragraphs to include.
• To End Of: Lists the page numbers from the index marker’s open bracket to
either the end of the current story or the end of the document. You can choose
Story or Document from an adjacent pop-up menu.

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Index Palette

• Suppress Page #: Does not list the page number for an index entry. For example,
some of your first-level index entries may not have page numbers because
they’re broken down into second-level entries with page numbers.
• Cross-Reference: Refers the reader to a cross-referenced entry in the index
rather than, or in addition to, a page number. You can choose See, See also, or
See herein from a pop-up menu, then enter text in the field or click an entry in
the list to automatically fill in the field.
I N D E X PA L E T T E B U T T O N S P

• The Add button
(C+Option+Shift+I on Mac OS, Ctrl+Alt+Shift+I on
Windows) lets you add an index entry or reference to the Entries list according
to the current settings in the Entry and Reference areas and the location of the
arrow ﬂ in the Entries list.
Pressing Option (Mac OS) or Alt (Windows) changes the Add button to
Add Reverse .Clicking Add Reverse adds an entry to the Entries list in
reverse order. For example, Jane Doe is added as Doe, Jane when you click
Add Reverse.
• The Add All button
Entries list.

adds all occurrences of the selected text to the

Pressing Option (Mac OS) or Alt+Ctrl (Windows) changes the Add All button
to Add All Reverse . This will add all occurrences of the selected text to the
Entries list in reverse order.
• The Find Next Entry button
lets you jump from the position of the text
insertion point i to the next occurrence of an indexed word (the next index
marker) in a story. If a range of text is selected, then clicking the Find Next
Entry button will find the next indexed word following the selected text.
Pressing Option (Mac OS) or Alt (Windows) changes the Find Next Entry
button to Find First Entry . Clicking Find First Entry displays the first
occurrence of an indexed word in a story.
• The Delete button L (Mac OS) or Ö (Windows) lets you delete an index entry
from the Entries list. When you delete an entry, all its references, all the entries
nested under it, and all its cross-references are deleted. An alert asks you to
confirm this action.
• The Edit button d lets you edit index entries or index references. When the Edit
button d is selected, the icon displays reversed. You can then select an entry
and use the Entry area to change Text, Sort As, and Level information, or
the Reference area to change the Style and Scope information.

∫

You can also double-click an entry to edit it. When you are finished editing,
double-click another entry or click the Edit button d again.

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Index Palette

ENTRIES LIST P

The Entries list displays first-level entries with second-, third-, and fourth-level
entries indented under them. The entries and icons in the list let you do
the following:
• Arrow ﬂ: Click next to an entry to specify a location for a second-level,
third-level, or fourth-level index entry.
• Disclosure triangle } (Mac OS) or disclosure box ˇ (Windows) icon: Click to
display page numbers and cross-references for an index entry.
• Entries column: Click index entries to select them for editing or deleting.
• Page numbers: Page numbers are listed under an entry. Click to select the page
numbers for editing or deleting. Double-click to enter a temporary edit mode
and display the reference’s starting location in a document.
• Cross-references: Cross-references are listed under an entry. Click to select a
cross-reference for editing or deleting. Double-click to enter a temporary edit
mode and display the references’ starting location in a document.
• The Occurrences column shows the number of times each index entry is
indexed in a document.

In this example, the “Palettes” entry has a See also cross-reference to “Using Palettes,”
as well as the following second level entries: “Moving,” “Opening,” and “Resizing.”

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72

Context Menus

Chapter 2: Context Menus
When you employ a special mouse click, QuarkXPress displays a context menu — a
menu containing commands that are specific to the item you clicked. Because it requires
less mouse movement and menu searching, a context menu can help you save time
while working with documents. Context menus are context-sensitive, so they respond
dynamically to the task at hand.

CONTEXT MENUS
Context menus increase your efficiency and speed. This chapter explains how to access
context menus, and what types of options are available in different context menus.
D I S P L AY I N G A C O N T E X T M E N U

• To display a context menu on Mac OS, press the appropriate keyboard command and click the object you want to affect. The default keyboard command
is Control+click.
In QuarkXPress 4.0 and earlier, Control+click activated the Zoom function on
Mac OS. If you are accustomed to this workflow and want to continue using it,
you can exchange the default context menu keyboard command (Control+click)
with the default Zoom keyboard command (Control+Shift+click) by using
the Control Key area in the Preferences dialog box Interactive pane (Edit &
Preferences & Preferences).
• To display a context menu on Windows, right-click the object you want
to affect.

Context menus are available for rulers, empty space on a document page, picture boxes, text boxes and text paths, lines, tables, form controls, and many
palettes. In print documents, a context menu is available for the pasteboard.

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73

Context Menus

C O N T E X T M E N U S F O R D O C U M E N T PA G E I T E M S
DEFAULT DOCUMENT PAGE CONTEXT MENU FOR A PRINT DOCUMENT P

When you display the context menu by clicking an empty portion of a page, or
the pasteboard in a print document, the default document page context menu
displays. The available choices in the document page context menu are Fit in
Window, Actual Size, Preferences, Save, Print, and Export. Depending on the
selected tool and the contents of the Clipboard, the Paste command may also
be available.

Default document page context menu for a print document
DEFAULT DOCUMENT PAGE CONTEXT MENU FOR A WEB DOCUMENT W

When you display the context menu by clicking an empty portion of a page
in a Web document, the default document page context menu displays. The
available choices in the document page context menu are Fit in Window,
Actual Size, Preferences, Save, Print, and Export. The Paste command may
also be available, depending on the selected tool and the contents of the
Clipboard.

Default document page context menu for a Web document

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Context Menus

VARIATIONS IN CONTEXT MENUS

Context menus are context-sensitive, meaning menu items change according
to the active item, the current situation, and the selected tool. The document
page context menu commands change depending on whether text, a picture,
or a line is active, and depending on whether the active item was selected with
the Item tool e or the Content tool E. They can also vary depending on
whether you are working in a print document or a Web document.
For example, in a print document, if a text box or text path is selected with the
Item tool e when you display a document page context menu, the menu displays these commands: Fit in Window, Actual Size, Modify, Content, Send and
Bring, Cut, Copy, and possibly Paste. The Send and Bring submenu allows you
to choose Send Backward, Send to Back, Bring Forward, and Bring to Front.
If the same text box is selected with the Content tool E when you display the
document page context menu, QuarkXPress adds three additional sections to
the menu. The first additional section contains the Get Text and Save Text
commands. The second additional section contains commands that perform the
same functions as commands of the same name in the Style menu: Paragraph
Style Sheet and Character Style Sheet. The third section contains the commands Hyperlink and Anchor. When text is selected, the context menu
also displays Cut, Copy, Paste, and Convert Text to Table.
QuarkXPress changes these menu sections for an active picture or line so that
it includes commands appropriate to the active item.

Document page context menu for text selected with the Content tool E

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Context Menus

Q U A R K X P R E S S PA L E T T E C O N T E X T M E N U S

QuarkXPress can display context menus for the Colors, Hyperlinks, Layers,
Lists, Style Sheets, and Index palettes, as well as for open Book palettes. These
menus are context-sensitive, meaning that menu items change according to the
palette, the active item, the current situation, and the selected tool. For example,
when the Item tool e is selected, you cannot display a context menu for the
Style Sheets palette, but when a text box is selected with the Content tool E,
you can display the context menu for the Style Sheets palette.
Because of the nature of context menus, there are a number of possibilities for
what might display in these menus at any given time. You can experiment with
different context menus to familiarize yourself with these menus and the
various choices available for the different QuarkXPress items and palettes.

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76

File Menu: Overview

Chapter 3: File Menu
A pocketknife with multiple blades (for example, screwdrivers, corkscrews, and scissors)
allows you to perform basic actions that affect almost any object. The File menu is just
as useful; its multiple commands allow you to perform tasks essential to working with
QuarkXPress documents, such as opening and creating documents, importing and
exporting document content, outputting documents, and saving your publications.

FILE MENU: OVERVIEW
The QuarkXPress File menu lets you manipulate electronic files in a number of
ways, including creating, opening, and saving files as well as setting up a document
for printing. The File menu is divided into five sections.
• The first section lets you create and open documents, libraries, and books.
The New and Open commands are available unless too many files are open
(over 25 documents and libraries combined, plus an additional 25 books).
• The second section lets you close and save document files and work with
revisions of files. The Close and Save as commands are available when a file
is open. The Save and Revert to Saved commands are available any time
unsaved changes were made to a file.
• The third section lets you import text and pictures into documents, save text in
a variety of formats, append sets of document attributes, save document pages as
HTML or EPS files, and collect the files required for output into a folder with the
document. The Append, Export as, Save Page as EPS, and Collect for Output
commands are available when a document is open. The Get Text and Save Text
commands are available when a text box is selected with the Content tool E;
the Get Picture command is available when a picture box is selected with the
Item tool e or the Content tool E.
• The fourth section lets you change a document’s size and control the way it
prints. The Document Setup, Page Setup, and Print commands are available
when a document is active.

Chapter 3: File Menu
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File Menu: Overview

• The fifth section lets you close the application. The Quit command (Mac OS)
or Exit command (Windows) is always available.

File menu

C R E AT I N G A N D O P E N I N G C O M M A N D S
NEW (SUBMENU)
File menu

The New command displays a submenu that lets you create new documents,
libraries, and books.

New submenu

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78

Creating and Opening Commands

DOCUMENT (COMMAND) P
File & New

The Document command (C+N on Mac OS, Ctrl+N on Windows) displays
the New Document dialog box, which lets you specify the properties of a
new print document.
NEW DOCUMENT (DIALOG BOX) P
File & New & Document

The New Document dialog box lets you define a print document’s first page
and default master page. (By default, all new documents contain a master page.)
These specifications become default application values and are displayed the
next time you open the New Document dialog box.

New Document dialog box
PA G E ( A R E A ) P
File & New & Document

The Page area lets you specify a standard or custom page size, as well as an
orientation for the print document.
• To specify a standard page size, choose an option from the Size pop-up menu.
The appropriate dimensions are automatically displayed in the Width and
Height fields.
• To specify a custom page size, enter values in the Width and Height fields. The
minimum page size is .112" × .112"; the maximum is 48" × 48". When you enter
values in the fields, the option in the Size pop-up menu changes to Custom.

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Creating and Opening Commands

• To change the Orientation option for the document on Mac OS, click the
portrait ™ or landscape £ icon. To change the Orientation option for the
document on Windows, click the Portrait or Landscape button. The values
in the Width and Height fields change to reflect the new orientation.
MARGIN GUIDES (AREA) P
File & New & Document

The Margin Guides area lets you specify the position of margin guides on the
default master page and its document pages. You can also specify whether a
print document contains facing pages or nonfacing pages.
• Enter values in the Top, Bottom, Left, and Right fields to specify the margins
for the default master page. When Facing Pages is checked, the Left and Right
margin fields change to Inside and Outside (the Inside margin is nearest the
binding; the Outside margin is on the opposite edge).
• Check Facing Pages to create a document with left and right page formats.
If you check Facing Pages, the new document’s original master page, and
any additional master pages you create, will be divided into left and right
components to represent the facing-page spread.

∫

If you check Automatic Text Box, the values you enter in the Margin Guides
fields determine the size and location of the automatic text box.
COLUMN GUIDES (AREA) P
File & New & Document

The Column Guides area lets you specify the position of column guides on the
default master page.
• Enter a value between 1 and 30 in the Columns field to specify the number
of columns.
• Enter a value from 3 to 288 points (4") in the Gutter Width field to specify the
amount of white space between columns.

∫

If you check Automatic Text Box, the values you enter in the Column Guides
fields are used to divide the automatic text box.

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Creating and Opening Commands

A U T O M AT I C T E X T B O X ( C H E C K B O X ) P
File & New & Document

Check Automatic Text Box to place an automatic text box on the first page of
a new print document. The values in the Margin Guides and Column Guides
fields determine the size, placement, and columns in the automatic text box.
An automatic text box is a text box through which text flows automatically to
other pages when pages are inserted into a document. When you check Automatic Text Box, this text box is automatically placed on the master page. The
first page of the document, if it is based on the default master page, includes
the automatic text box.
L I B R A RY ( C O M M A N D )
File & New

A library is a file that displays as a palette and lets you store and retrieve
QuarkXPress items. The Library command (C+Option+N on Mac OS,
Ctrl+Alt+N on Windows) displays the New Library dialog box, which lets
you create a new library.
N E W L I B R A RY ( D I A L O G B O X )
File & New & Librar y

The New Library dialog box lets you specify a location for the library file and
name the library. Enter a name in the Library Name field (Mac OS) or File
name field (Windows) and click Create to display the new library. On Windows,
QuarkXPress automatically selects the appropriate extension for a library file
(“.qxl”) in the Save as type pop-up menu. To use libraries, see Chapter 16,
“Libraries,” in A Guide to QuarkXPress: Using QuarkXPress.

New Library dialog box

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Creating and Opening Commands

BOOK (COMMAND)
File & New

A book is a file that displays as a palette and helps you manage multipledocument publications. The Book command displays the New Book
dialog box, which lets you create a new book.
NEW BOOK (DIALOG BOX)
File & New & Book

The New Book dialog box lets you specify a location for the book file and name
the book. Enter a name in the Book Name field (Mac OS) or File name field
(Windows) and click Create to display the new book. On Windows, QuarkXPress
automatically selects the appropriate extension for a book file (“.qxb”) in the
Save as type pop-up menu. For information about using books, see Chapter 19,
“Books,” in A Guide to QuarkXPress: Using QuarkXPress.

New Book dialog box
WEB DOCUMENT (COMMAND) W
File & New & Web Document

The Web Document command (C+Option+Shift+N on Mac OS,
Ctrl+Alt+Shift+N on Windows) displays the New Web Document dialog
box, which lets you specify the properties of a new Web document.
NEW WEB DOCUMENT (DIALOG BOX) W
File & New & Web Document

The New Web Document dialog box lets you define a Web document’s first
page and default master page. (By default, all new documents contain a master
page.) These become application default specifications and display the next
time you open the New Web Document dialog box.

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Creating and Opening Commands

New Web Document dialog box
COLORS (AREA) W
FILE & NEW & WEB DOCUMENT

The Colors area lets you specify default colors for text, the page background,
and hyperlinks:
• The Text pop-up menu lets you specify the default color of text entered in
the document.
• The Background pop-up menu lets you specify a background color for the new
Web document.
• The Link pop-up menu lets you specify the color of unvisited links in the
reader’s Web browser.
• The Visited Link pop-up menu lets you specify the color of visited links in the
reader’s Web browser.
• The Active Link pop-up menu lets you specify the color of links that the
reader is clicking.
L AY O U T ( A R E A ) W
FILE & NEW & WEB DOCUMENT

The Layout area lets you enter values for the default page width:
• The Page Width pop-up menu and field let you specify the position of the page
width guide, a vertical guide that helps you estimate where the reader’s browser
window ends horizontally. Enter a value (in pixels) in the field or choose a
standard width value from the pop-up menu.
• In a variable width page, text boxes that have been specified as variable width
boxes (Item & Modify) can expand and contract to fit the width of the reader’s
Web browser. To make the page a variable width page, check Variable Width
Page. Enter a percentage value in the Width field to specify the percentage of
the viewable browser area that the page will occupy. Enter the minimum allow-

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83

Creating and Opening Commands

able width of the variable page (in pixels) in the Minimum field. If the reader’s
browser window is made smaller than this width, items will stop being resized.
BACKGROUND IMAGE (CHECK BOX) W
FILE & NEW & WEB DOCUMENT

The Background Image check box lets you indicate that you will use a picture
as the default background of the new Web document. To specify a picture, check
Background Image, and then click Select (Mac OS) or Browse (Windows) to
locate the picture.
R E P E AT ( P O P - U P M E N U ) W
FILE & NEW & WEB DOCUMENT

When you check Background Image, the Repeat pop-up menu is available,
allowing you to choose the number of times that the picture will display:
• The Tile option continuously repeats the picture both horizontally
and vertically.
• The Horizontal option continuously continually repeats the picture
horizontally, but not vertically.
• The Vertical option continuously repeats the picture vertically, but
not horizontally.
• The None option displays the picture only once, in the upper left corner
of the browser window.

You can reposition the page width reference guide for an individual page or
for all pages based on the same master page using the Page Properties or
Master Page Properties dialog box. For information about page properties,
see Chapter 7, “Page Menu.”

OPEN (COMMAND)
Fi l e m e n u

The Open command (C+O on Mac OS, Ctrl+O on Windows) displays the Open
dialog box, which lets you open an existing QuarkXPress document, template,
library, or book.
OPEN (DIALOG BOX)
Fi l e & O p e n

The Open dialog box displays a list of QuarkXPress files (documents, templates,
libraries, and books). Depending on which type of file you have selected, the
dialog box displays different information:
• The Document/Web Document/Template/Library/Book Version field
displays the version of QuarkXPress used to create and save the selected file.

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Creating and Opening Commands

• Mac OS only: Check Preview to display a grayscale thumbnail of the selected
document. A preview will display only if Include Preview was checked in the
Save as dialog box (File menu) when the document was first saved.
• Mac OS only: The Page Size field displays the page size of the selected document
or template below the thumbnail.

Open dialog box

∫

If the Nonmatching Preferences dialog box displays when you open a
document, see “Understanding Nonmatching Preferences” in Chapter 1,
“Customizing QuarkXPress,” in A Guide to QuarkXPress: Using QuarkXPress.

CLOSING AND SAVING COMMANDS
CLOSE (COMMAND)
Fi l e m e n u

The Close command (C+W on Mac OS) lets you close the active document. On
Mac OS, the keyboard command (C+Option+W) closes all open documents. If a
document contains unsaved changes, an alert dialog box displays to let you
save changes. If a document was not saved previously, the Save as dialog box
displays and lets you name the document and save changes.
S AV E ( C O M M A N D )
Fi l e m e n u

The Save command (C+S on Mac OS, Ctrl+S on Windows) lets you retain
changes made to the active document. For documents that have been previously saved, the Save feature retains changes you have made and replaces the
document with a new version. If you have not yet saved the active document,
or if you are working on a template, choosing Save displays the Save as dialog
box, which lets you specify a name and location for the document.

Chapter 3: File Menu
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Closing and Saving Commands

∫

If you are using the Auto Backup feature, each time you choose Save, a new
revision of the active document is stored in the destination folder. The Auto
Backup controls are in the Save pane of the Preferences dialog box (Edit &
Preferences & Preferences).

S AV E A S ( C O M M A N D )
Fi l e m e n u

The Save as command (C+Option+S on Mac OS, Ctrl+Alt+S on Windows)
displays the Save as dialog box, which lets you specify a name, location, and
other attributes for the document. You can use the Save as feature to create
another copy of the active document with a new name or to create a template.
S AV E A S ( D I A L O G B O X )
Fi l e & S a v e a s

The Save as dialog box lets you name the document, specify a location for it,
save the document as a template, and save the document in an older version of
QuarkXPress. On Mac OS, you can also include a preview of the document.

Save as dialog box

S AV E C U R R E N T D O C U M E N T A S ( F I E L D — M A C O S ) ,
FILE NAME (FIELD — WINDOWS)
Fi l e & S a v e a s

The Save current document as field (Mac OS) or the File name field (Windows)
lets you enter a name for the document.

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Closing and Saving Commands

T Y P E ( P O P - U P M E N U — M A C O S ) , S AV E A S T Y P E
(POP-UP MENU — WINDOWS)
Fi l e & S a v e a s

The Type (Mac OS) or Save as type (Windows) pop-up menu lets you choose
whether to save the file in document or template format. Choose Template P
or Web Template Wto save the current document as a reusable pattern for
new documents that may contain the same elements. Templates are protected from overwriting.
I N C L U D E P R E V I E W ( C H E C K B O X ) — M A C O S O N LY
Fi l e & S a v e a s

The Include Preview check box lets you create a small graphic representation
of the first page of the document. The preview can be viewed in the Open
dialog box (File menu).
VERSION (POP-UP MENU) P
Fi l e & S a v e a s

QuarkXPress lets you open older version documents in QuarkXPress 5.0, and
also lets you downsave 5.0 print documents as 4.0 documents. The first time
you choose File & Save while working in an earlier version document in
QuarkXPress 5.0, the Save as dialog box displays to remind you that the document is in an earlier version format. After that, QuarkXPress runs a standard
Save when you choose File & Save, until you close and reopen the document.
Choose 4.0 from the Version pop-up menu to create a document that can be
opened by QuarkXPress 4.0. Items based on features implemented in later
versions of QuarkXPress are altered or removed. P
D O W N S AV I N G D O C U M E N T S A S 4 . 0 P

When you open 4.0 documents in version 5.0, all 4.0 information is retained.
However, when you downsave 5.0 documents as 4.0 documents, many 5.0specific attributes are altered or lost (see the following explanations). You can
only downsave print documents; Web documents cannot be saved in an
earlier version of QuarkXPress.
• Editing documents: When you downsave a 5.0 document as 4.0, you can open
and edit that document in version 4.0 just like any other 4.0 document. When
you downsave a 5.0 document, then reopen it in version 5.0, the document
behaves like any other document created in 4.0.
• Tables: A table converts to a group of individual boxes with all the usual
properties of QuarkXPress boxes. Once a table is saved in 4.0 format, the table
and cell information cannot be reinstated by reopening the document in
QuarkXPress 5.0.

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• Layers: Layer information is not retained; the stacking order for items in the 4.0
document is determined by the stacking order of the layers at the time the document was downsaved. The layer information cannot be reinstated by reopening the document in QuarkXPress 5.0.
• Hyperlinks: Although style sheets used for hyperlinks are retained, the hyperlink information itself is not retained in the document.
• Text Inset: Text that uses multiple text insets retains the 5.0 insets until you
enter a new value in the Text Inset field (Item & Modify & Text tab).
• Books: A book created in QuarkXPress 5.0 cannot be opened in earlier versions
of the application.
• Lists: Lists that are already built are retained. Lists that are not yet built lose
character style sheet entries.
R E V E RT T O S AV E D ( C O M M A N D )
Fi l e m e n u

The Revert to Saved command lets you discard changes and restore the active
document to the most recently saved version.
∫

If you are using the Auto Save feature, pressing Option (Mac OS) or Alt
(Windows) while you choose Revert to Saved reverts the document to the
last automatically-saved version. The Auto Save controls are in the Save pane
of the Preferences dialog box (Edit & Preferences & Preferences).

IMPORTING, APPENDING, EXPORTING, AND
COLLECTING COMMANDS
GET TEXT (COMMAND)
Fi l e m e n u

The Get Text command (C+E on Mac OS, Ctrl+E on Windows) displays
the Get Text dialog box, which lets you import text files from a variety of
sources. The Get Text command is available when a text box is selected with
the Content tool E. When a picture box is active, Get Picture replaces Get
Text in the File menu.

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GET TEXT (DIALOG BOX)
Fi l e & G e t Te x t

The Get Text dialog box lets you import ASCII text, ASCII text saved with XPress
Tags, HTML files, and word processing files into the selected text box. Imported
text is inserted at the text insertion point i, or it replaces selected text.
When large text files in most file formats are being imported, the page number
indicator in the lower left corner of the document window changes to indicate
the percentage of the file that has been imported.

Get Text dialog box

• Use the controls in the dialog box to locate the text file you want to import.
The Get Text dialog box lists ASCII files, XPress Tags files, HTML files, and files
from word processors for which an import/export filter is loaded.
• Select the text file in the list. When you select a file on Mac OS, the Type and
Size fields indicate its format and size. When you select a file on Windows, the
Name, Format, File Size, and Date fields display the appropriate information.
• Check Convert Quotes to convert double hyphens to em dashes, and foot or
inch marks to typesetter’s quotation marks, when the text is imported. Foot and
inch marks are converted to the quotation marks format you have specified
in the Quotes area of the Preferences dialog box (Edit & Preferences &
Preferences & Interactive pane).

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• Check Include Style Sheets to import style sheets from a Microsoft Word
or WordPerfect file to the document’s list of style sheets. To convert XPress
Tags code contained in imported ASCII text (Mac OS or Windows) or Rich
Text Format text (Windows only) to actual text formatting, also check
Include Style Sheets.

∫

QuarkXPress includes import/export filters for Microsoft Word and WordPerfect.
To import a file created with one of these applications or a file that contains
XPress Tag codes, use the XTensions Manager dialog box (Utilities menu) to
enable the necessary import/export filter.

GET PICTURE (COMMAND)
File menu

The Get Picture command (C+E on Mac OS, Ctrl+E on Windows) displays the
Get Picture dialog box, which lets you import picture files from a variety of
sources. The Get Picture command is available when a picture box is selected
with the Content tool E or Item tool e. When a text box is active, Get Text
replaces Get Picture in the File menu.
GET PICTURE (DIALOG BOX)
File & Get Picture

On Mac OS, the Get Picture dialog box lets you import an EPS, DCS, GIF,
JPEG, PDF, PhotoCD, PICT, PNG, TIFF, or Windows bitmap picture file into
the active picture box.
On Windows, the Get Picture dialog box lets you import a BMP, EPS, DCS,
GIF, JPEG, PDF, Mac PICT, PhotoCD, PNG, TIFF, or WMF file into the active
picture box.
Use the XTensions Manager dialog box (Utilities menu) to enable the
XTensions software necessary to import the following picture file formats:
• To import PhotoCD files, enable the PhotoCD filter.
• To import PNG files, enable the PNG filter.
• To import TIFF files saved with LZW compression, enable the LZW Import filter.
• To import a page from a PDF file, enable the PDF filter.

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Use the Get Picture dialog box to import pictures.

If you import a picture into a box that contains a picture, the existing picture is
replaced. When a large TIFF file is being imported, the page number indicator in
the lower left corner of the document window changes to indicate the percentage of the file that has been imported.
• Use the controls in the dialog box to locate the picture file you want to import.
• Check Preview to display the picture before it is imported.

∫

The Get Picture command places the entire picture in the active picture box,
regardless of the size of either the picture or the box.
COLOR MANAGEMENT (AREA) P
File & Get Picture

The Color Management area in the Get Picture dialog box lets you specify
ICC profile information for an individual picture upon import. The Color
Management area is available when the QuarkCMS QuarkXTensions software
is installed and color management is enabled in the Color Management
Preferences dialog box (Edit & Preferences & Color Management).

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• The Profile pop-up menu lets you choose an International Color Consortium
(ICC) profile. The ICC profile matches the device from which the picture was
scanned or the profile used when saving the picture using an image-editing
application (if that profile still corresponds with the device on which the
picture will be output).
• The Rendering Intent pop-up menu lets you choose a rendering intent for
the picture you are importing. A rendering intent tells the Color Management
Module (CMM) what color properties it should preserve when it translates a
color from the source device gamut to the destination device gamut: the Perceptual option scales all the colors in the source gamut so that they all fit within
the destination gamut. The Relative Colorimetric option retains colors that
are in both the source gamut and the destination gamut; the only source colors
that are changed are those that are not within the destination gamut. The
Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut; colors that are outside the destination
gamut are adjusted in relation to how they would look when printed on
white paper.
• When an RGB image is selected in the Get Picture dialog box, the Color
Manage to RGB Destinations check box lets you specify whether QuarkCMS
will apply color management when the color space of the image is the
same as the Monitor or Composite Output profile color space chosen in
the Color Management Preferences dialog box (Edit & Preferences &
Color Management).
• When a CMYK picture is selected in the Get Picture dialog box, the Color
Manage to CMYK Destinations check box lets you specify whether QuarkCMS
will apply color management when the color space of the image is the same as
the Separation Output or Composite Output profile color space chosen in the
Color Management Preferences dialog box.

Get Picture dialog box Color Management area

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S AV E T E X T ( C O M M A N D )
File menu

The Save Text command (C+Option+E on Mac OS, Ctrl+Alt+E on Windows)
displays the Save Text dialog box, which lets you export text in a variety of file
formats. The Save Text command is available when a text box is selected with
the Content tool E.
S AV E T E X T ( D I A L O G B O X )
File & Sa ve Text

The Save Text dialog box lets you export ASCII text, ASCII text saved with
XPress Tags, HTML, and word processing files. The Save Text command saves
only text; it does not save pictures, anchored text, or anchored picture boxes.
When text is being saved, the page number indicator in the lower left corner of
the document window changes to indicate the percentage of the text that has
been saved.

Save Text dialog box

• Use the controls in the dialog box to specify a location for the text file.
• Enter a name for the text file in the Save text as field (Mac OS) or File name
field (Windows).
• Click Entire Story to export the story containing the text insertion point i; click
Selected Text to export only selected text.
• On Mac OS, choose an option from the Format pop-up menu to specify a file
format for the exported text. The pop-up menu includes ASCII Text and the
names of any import/export filters you have loaded.

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• On Windows, choose an option from the Save as type pop-up menu to specify a
file format for the exported text. The pop-up menu includes ASCII Text (*txt),
Rich Text Format (*.rtf), and the names of any import/export filters you
have loaded.
• Windows only: When you save text in ASCII format, the default line break
on Windows is indicated by a return character plus a line feed character.
On Mac OS, the standard line break is indicated by only a return character.
The Mac OS Line Endings check box lets you save ASCII text from Windows
with the Mac OS line endings.

∫

QuarkXPress includes import/export filters for Microsoft Word and WordPerfect.
To export a file in one of these formats or a file that contains XPress Tag codes,
use the XTensions Manager dialog box (Utilities menu) to enable the necessary
import/export filter.

APPEND (COMMAND)
File menu

Appending is the process of importing components from other documents into
the existing document. For example, if you want to use several style sheets from
one document in another document, you can append them. The Append
command (C+Option+A on Mac OS, Ctrl+Alt+A on Windows) displays the
Append dialog box, which lets you select a document, template, or library
from which to import style sheets, colors, hyphenation and justification
specifications, lists, and dashes and stripes. In a Web document, you can also
append meta tags and menus. Once you choose a document, template, or
library to append from, the Append to dialog box is displayed.
APPEND TO (DIALOG BOX)
File & A ppend

The Append to dialog box lets you selectively import components from the
selected source document, template, or library. Click the Style Sheets, Colors,
H&Js, Lists, or Dashes & Stripes tab (or the Menu or Meta Tags tab in Web
documents) to choose from a list of those components. The Available column
lists all the appropriate components in the source file. Select the components
you want to import into the target document and double-click them, or click
the arrow icon ‡ to move them to the Including column. To select a range of
components, click the first components and press Shift while you click the
last component in the range. To select nonconsecutive components, press
C (Mac OS) or Ctrl (Windows) while you click each component.

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Append to dialog box

APPEND CONFLICT (DIALOG BOX)
File & A ppend & OK

The Append Conflict dialog box provides options for handling imported components (style sheets, colors, hyphenation and justification specifications, lists,
and dashes and stripes) that have the same name as existing components, but
different specifications. The Existing and New lists display descriptions of the
components to help you decide how to handle the conflict.

Append Conflict dialog box

• Click Rename to display a dialog box that lets you rename the appended
component. Enter a new name for the component and click OK.
• Click Auto-Rename to have QuarkXPress place an asterisk in front of the
appended component’s name.

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• Click Use New to have the appended component overwrite the
existing component.
• Click Use Existing to cancel the append of the component with the same
name; the existing component remains unchanged in the document.
If you want all components with conflicting names to be handled the same way,
check Repeat For All Conflicts. For example, if you want to rename all conflicting components, check Repeat for All Conflicts, and then click Rename.
E X P O RT ( C O M M A N D )
File menu

The Export command displays a submenu that lets you choose a format for
exporting pages of a document. You can export pages as HTML in a Web document. The Export submenu also lets you export document pages in conjunction
with some XTensions software, such as the PDF Filter QuarkXTensions software.

Export command
HTML (COMMAND) W
File & Export

The HTML command displays the Export HTML dialog box, which lets you
save a page or range of pages in the active Web document as an HTML file.

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E X P O RT H T M L ( D I A L O G B O X ) W
File & Export & HTML

The Export HTML dialog box lets you specify the location where exported
files will be created. The export file name for each page is specified in the Page
Properties dialog box (Page & Page Properties).

Export HTML dialog box

PA G E S ( F I E L D )
File & Export & HTML

The Pages field lets you specify the pages to export. In this field, you can enter:
• The word “All” to export all the pages in a document (the default).
• Nonsequential ranges, which are usually separated by commas (for example,
“1, 3, 7”).
• Sequential ranges, which are usually separated by hyphens (for example, “3–7”).
• A combination of nonsequential and sequential ranges (for example,
“1, 3, 7–10”).
• The word “End” to print from the beginning of a range to the end of the
document (for example, “7-end”).

∫

The page range separators (for example, commas for nonsequential ranges and
hyphens for sequential ranges) can be changed in the Page Range Separators
area of the Preferences dialog box Interactive tab (Edit & Preferences &
Preferences & Interactive tab).

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EXTERNAL CSS FILE AND LAUNCH BROWSER (CHECK BOXES)
File & Export & HTML

The External CSS File check box lets you indicate that the style information in
the exported Web document will be stored as a Cascading Style Sheet (CSS) file
in the export folder.
The Launch Browser check box lets you display the first exported page in your
default browser after you export.
S AV E PA G E A S E P S ( C O M M A N D ) P
File Menu

The Save Page as EPS command (C+Option+Shift+S on Mac OS,
Ctrl+Alt+Shift+S on Windows) displays the Save Page as EPS dialog box,
which lets you save create an Encapsulated PostScript picture file of a page
in the active document. The EPS file retains and reproduces all text, layout,
and pictures on the original page. You can import the EPS file into many
applications that support the EPS format.
S AV E PA G E A S E P S ( D I A L O G B O X ) P
File & Sa ve Pa ge as EPS

The Save Page as EPS dialog box lets you specify the page to be saved, as well as
the name, location, scale, and format of the EPS file. To accurately reproduce the
pages, QuarkXPress needs access to the necessary PostScript printer fonts and
high-resolution picture files. You can use a low-resolution preview if you cannot
locate a picture.

Save Page as EPS dialog box

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PA G E , S C A L E , B L E E D ( F I E L D S ) , S P R E A D , T R A N S PA R E N T PA G E
(CHECK BOXES) P
File & Sa ve Pa ge as EPS

The lower left corner of the Save Page as EPS dialog box lets you specify the
page to generate the EPS file and its size.
• The Page field lets you specify the page to save as an EPS file. You can also enter
an absolute page number, which represents the page’s sequential order in the
document. To specify an absolute page number, enter a plus sign (+) before
the number.
• The Scale field lets you enter a percentage value to save a reduced version
of the page.
• The Bleed field lets you enter a value to “expand” the EPS file’s boundaries. For
example, entering a value of .25" will include .25" of any items that are .25"
outside the page boundaries. If the items extend more than .25" beyond the
page boundaries, the items will be cropped at .25".
• Check Spread to generate an EPS file of the entire spread specified in the
Page field.
• Check Transparent Page to export the EPS file with a transparent background
instead of the standard white background.

∫

The Bleed field is not available when Custom Bleeds QuarkXTensions software is
loaded. For information about Custom Bleeds, see the documentation included
on the QuarkXPress CD-ROM.
F O R M AT ( P O P - U P M E N U ) P
File & Sa ve Pa ge as EPS

Choose a picture file format from the Format pop-up menu.
• The Color option generates a color EPS file.
• The B&W option generates a black-and-white EPS file.
• The DCS option generates a preseparated process color EPS file.
• The DCS 2.0 option generates a preseparated EPS that includes process and
spot colors.
S PA C E ( P O P - U P M E N U ) P
File & Sa ve Pa ge as EPS

The Space pop-up menu lets you choose the color space of the EPS file. Choose
CMYK to create a CMYK EPS file, or choose RGB to create an RGB EPS file.

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P R E V I E W, D ATA ( P O P - U P M E N U S ) P
File & Sa ve Pa ge as EPS

The Preview pop-up menu and Data pop-up menu let you specify how the file
is created so you can use it in a Mac OS or Windows environment.
Choose an option from the Preview pop-up menu to create a preview. On
Mac OS, you can choose PICT or TIFF to create a screen preview, or choose
None to exclude the preview. On Windows, you can choose TIFF to create
a screen preview of the EPS file, or choose None to exclude the preview.
If your page contains bitmap (raster) data, choose an option from the Data
pop-up menu to control how the data is included in the EPS. Choose ASCII,
Binary, or Clean 8-bit.
Although documents print more quickly in binary format, ASCII is more
portable because it is a standard format readable by a wider range of printers and
print spoolers. Clean 8-bit is similar to binary, except it avoids certain patterns of
binary data that are used to communicate with parallel port printers. This may
be necessary when printing to an output device connected using a parallel port.
OPI (POP-UP MENU) P
File & Sa ve Pa ge as EPS

The OPI (Open Prepress Interface) method substitutes the high-resolution
versions of color and grayscale bitmap images in a page saved as an EPS file.
Choose an option from the OPI pop-up menu if the page contains bitmap
image data in TIFF or EPS file format:
• Use the default setting, Include Images, when you are not using an OPI server.
The Include Images option does not embed OPI comments for EPS pictures,
and if a high-resolution file cannot be found for printing, the screen preview
is substituted.
• QuarkXPress always includes OPI comments with TIFF pictures, regardless of
your OPI settings. When you choose Omit TIFF while outputting to an OPI prepress system, the comments are included but the TIFF itself is not described in
the PostScript. (Most OPI systems use this method.) With Omit TIFF chosen for
a document containing TIFF and EPS pictures, the EPS pictures are included in
the PostScript, but OPI comments for the EPS pictures are not included.
• Choose Omit TIFF & EPS when you are outputting to an OPI prepress system
that replaces both TIFF and EPS pictures. The Omit TIFF & EPS option includes
OPI comments for both TIFF and EPS pictures in the file.

∫

The OPI pop-up menu is unavailable when the OPI QuarkXTensions software
is loaded.

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P R O F I L E S ( D I A L O G B O X TA B ) P
File & Sa ve Pa ge as EPS

The Profiles tab lets you specify color management settings when
exporting a page as an EPS. The Profiles tab is available when the QuarkCMS
QuarkXTensions software is loaded and color management has been enabled
in the Color Management Preferences dialog box (Edit & Preferences &
Color Management).
• The Composite pop-up menu lets you choose the ICC profile for the output
device you are using to print composite.
• The Separation pop-up menu lets you choose the ICC profile for the output
device you are using to print separations.
• When profiles are chosen from both the Separation and Composite pop-up
menus, the Composite Simulates Separation check box lets you print the EPS
to a composite printing device, while simulating the separation device profile.

Save Page as EPS dialog box Profiles tab

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COLLECT FOR OUTPUT (COMMAND) P
File menu

The Collect for Output feature prepares a document for delivery to a service
bureau by creating a report file that describes the document, and copying the
document and its associated pictures, color profiles, and fonts into one folder.
The Collect for Output command displays the Collect for Output dialog box,
which lets you specify a location for the collected files and name the report file.
∫

If you choose Collect for Output for a document that has not been saved, the
Save as dialog box displays. Enter a name in the Save current document as
field (Mac OS) or the File name field (Windows), and click Save. The Collect for
Output dialog box will then display.
COLLECT FOR OUTPUT (DIALOG BOX) P
File & Collect for Output

The Collect for Output dialog box provides controls that let you select or create
a folder for the document, its imported picture files, its ICC color profiles, its
fonts, and the report file. It also lets you specify which document components
QuarkXPress will collect.

Collect for Output dialog box

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R E P O RT N A M E ( F I E L D — M A C O S ) , F I L E N A M E ( F I E L D — W I N D O W S ) ,
R E P O RT O N LY ( C H E C K B O X ) , A N D O U T P U T R E Q U E S T T E M P L AT E P
File & Collect for Output

The Collect for Output feature generates a report of useful information about
the document. The report is a text file, formatted with XPress Tags, that is placed
in the same folder as the collected document and picture files.
The Report Name field (Mac OS) or the File name field (Windows) lets you
enter a name for the output report file. On Windows, QuarkXPress automatically selects the appropriate file extension for XPress Tags (“*.xtg”) in the Save as
type pop-up menu. The Report Only check box lets you generate only a report,
without collecting any items. The report file includes the following information:
• Document name, date, total pages, width, height
• Version of QuarkXPress, file size
• Required XTensions modules
• Active XTensions modules
• Names of the fonts used
• Graphics used (size, box/picture angle, skew, path name, type, fonts in EPS,
location in document)
• Resolution of pictures
• Hyphenation and justification specifications
• Each color created and information required to reproduce custom colors
• Trapping information
• Color plates required for each page
You can import the report file into the “Output Request Template” located in
your QuarkXPress application folder. The template includes space for adding
information that service bureaus commonly need — your company name,
phone number, etc. You can customize the template to suit your specific needs.
When you import the file, make sure the XPress Tags filter is loaded and check
Include Style Sheets in the Get Text dialog box (File menu).

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COLLECT (AREA) P
File & Collect for Output

The Collect area lets you specify which items QuarkXPress will collect
with the report.
• The Document option copies the document to the specified target folder.
• The Linked Pictures option copies imported picture files that must remain
linked to the document for high-resolution output. These pictures will be
placed in the “Pictures” subfolder within the target collection folder. When
QuarkXPress collects pictures with the document, the path to each collected
picture is updated to reflect the new file locations in the “Pictures” folder
within the target folder.
• The Embedded Pictures option copies pictures that are embedded in the
document upon import, such as PICT files (Mac OS) or BMP and WMF files
(Windows). Including copies of embedded pictures in the collection will not
affect output resolution of the pictures, but you may find it useful to keep
copies of these pictures with the collected document items. These pictures
will be placed in the “Pictures” subfolder within the target folder.
• The Color Profiles option copies any International Color Consortium (ICC)
profiles associated with the document or imported pictures. These profiles
will be placed in the “Color Profiles” subfolder within the target folder.
The Color Profiles check box is available only when the QuarkCMS
QuarkXTensions software is loaded.
• Mac OS only: The Screen Fonts option copies any screen fonts required for
displaying the document. These font files will be placed in the “Fonts”
subfolder within the target folder.
• Mac OS only: The Printer Fonts option copies any printer fonts required for
printing the document. These font files will be placed in the “Fonts” subfolder
within the target folder.
• Windows only: The Fonts option copies any fonts required for printing the
document. These font files will be placed in the “Fonts” subfolder within the
target folder.

∫

On Mac OS, TrueType fonts function as both screen fonts and printer fonts. If
your document uses only TrueType fonts, QuarkXPress will collect them either
when you check Screen Fonts or when you check Printer Fonts. If your
document uses a combination of TrueType and Type 1 fonts, or only uses
Type 1 fonts, check both Screen Fonts and Printer Fonts to be sure the
Type 1 fonts are completely collected.

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Document Setup, Page Setup, and Print Commands

D O C U M E N T S E T U P, PA G E S E T U P, A N D P R I N T C O M M A N D S
DOCUMENT SETUP (COMMAND) P
File menu

The Document Setup command (C+Option+Shift+P on Mac OS,
Ctrl+Alt+Shift+P on Windows) displays the Document Setup dialog box,
which lets you change the size, orientation, and facing-pages status of
a document.
DOCUMENT SETUP (DIALOG BOX) P
File & Document Setup

The Document Setup dialog box lets you specify a new size for a document
and change whether or not it has facing pages.
• To change a document’s page size, choose a different page size from the Size
pop-up menu or enter values in the Width or Height fields. To change the
Orientation option for the document, click the portrait ™ or landscape £
icon on Mac OS, or the Portrait or Landscape button on Windows.
• To change a single-page document to a facing-page document, check Facing
Pages. To change a facing-page document to a single-page document, uncheck
Facing Pages.

Document Setup dialog box

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∫

If Facing Pages is checked but unavailable in the Document Setup dialog box,
the document contains facing-page master pages. To change from a facing-page
to a single-page document, first change any facing-page master pages to singlepage master pages by dragging the 4 icon on top of them in the Document
Layout palette (all formatting on associated document pages will be lost). Then
choose File & Document Setup and uncheck Facing Pages.
PA G E S E T U P ( C O M M A N D ) P
File menu

In a print document, the Page Setup command (C+Option+P on Mac OS,
Ctrl+Alt+P on Windows) displays the Setup tab of the Print dialog box. For
information about page setup, see the “Setup (dialog box tab)” section later
in this chapter.
PRINT (COMMAND) W
File menu

Since the primary destination of Web documents is the World Wide Web,
QuarkXPress relies on browser applications when printing Web documents.
In a Web document, the Print command (C+P on Mac OS, Ctrl+P on
Windows) launches the default browser specified in the Preferences dialog
box Browsers pane (Edit & Preferences & Preferences), and then displays
the Print dialog box for that application. The page that prints is the page that
was displaying when you chose File & Print.
PRINT (DIALOG BOX) P
File menu

In a print document, the Print command (C+P on Mac OS, Ctrl+P on Windows)
displays the Print dialog box, which lets you specify the settings for a document.
The Print dialog box is divided into two specific areas:
• The fields, pop-up menus, and buttons at the top and bottom of the dialog box
are the static components of the Print dialog box.

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• The area in the middle of the Print dialog box consist of five standard tabs:
Document, Setup, Output, Options, and Preview. Each tab contains a unique
set of print-related options.

Standard Print dialog box for a print document on Mac OS (top) and on Windows (bottom)

Additional tabs may display in the Print dialog box, depending on the
QuarkXTensions software that is loaded. For example, the Profiles tab displays
when QuarkCMS QuarkXTensions software is loaded.

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PRINTER (POP-UP MENU), PROPERTIES (BUTTON) — WINDOWS ONLY P
File & Print

The Printer pop-up menu displays all the printers installed on your computer,
either through the parallel or serial ports, or across a network. The Properties
button opens a dialog box with controls specific to the selected printer driver.
For more information on how to install printers or the options in the Properties
dialog box, consult the documentation provided with Microsoft Windows.
PRINT STYLE (POP-UP MENU) P
File & Print

Print styles are sets of predefined output settings that you create in the Print
Styles dialog box (Edit & Print Styles). The Print Style pop-up menu lets you
choose an option from your list of print styles. The Default setting means that
you have no print style selected. When you choose a print style, all the tabs
reflect the settings of that style. If you modify any settings to override the print
style, a bullet • (Mac OS) or an asterisk * (Windows) is added before the print
style name in the Print Style pop-up menu.
You can choose an option from the list of print styles when you use a PostScript
or non-PostScript printer. If the print style defines options that are not available
for non-PostScript printing, an alert will display.
C O P I E S , PA G E S ( F I E L D S ) P
File & Print

The Copies field lets you specify the number of copies to print. The Pages field
lets you specify the document pages to print. The Pages field lets you enter:
• The word “All” to print all the pages in a document (the default setting).
• Nonsequential ranges, which are usually separated by commas (for example,
“1, 3, 7”).
• Sequential ranges, which are usually separated by hyphens (for example, “3–7”).
• A combination of nonsequential and sequential ranges (for example,
“1, 3, 7–10”).
• The word “End” to print from the beginning of a range to the end of the
document (for example, “7-end”).

∫

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∫

If you designated a prefix and page number style in the Section dialog box
(Page & Section), you must use that prefix and style when you enter page
numbers in fields. You can also enter an absolute page number, which represents the page’s sequential order in the document. To specify an absolute
page number, enter a plus sign (+) before the number.
• If you used the Pages field to specify document pages that are different from
the default, the Pages pop-up menu lets you choose All to reset the Pages
field to the default setting.
PA G E S E T U P, P R I N T E R ( B U T T O N S ) — M A C O S O N LY P
File & Print

The Page Setup button displays the page setup dialog box for the selected
printer driver. The Printer button displays the printer driver dialog box for the
selected printer driver. The controls in these dialog boxes depend on the printer
driver, and can change according to which printer driver you have selected.
CAPTURE SETTINGS (BUTTON) P
File & Print

The Capture Settings button saves the current output specifications with the
document and closes the Print dialog box. The output specifications display
the next time you choose File & Print.
D O C U M E N T ( D I A L O G B O X TA B ) P
File & Print & Document tab

The Print dialog box Document tab (C+P on Mac OS, Ctrl+P on Windows) lets
you specify various document output settings.

Document tab

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• The Separations check box lets you print color separations. When Separations
is checked, a plate will be printed for each spot color or process ink as specified
in the Print column of the Output tab.
• The Spreads check box lets you print two or more adjoining pages side-byside on the film or paper. To arrange a spread for correct output, place the
pages in a horizontal row in the Document Layout palette (View & Show
Document Layout).
• The Collate check box lets you print more than one copy of a document so that
they output with all pages in the correct order for binding. If you print three
copies of a document and check Collate, QuarkXPress prints one complete copy
of the document before beginning the second copy. If Collate is unchecked,
QuarkXPress prints three copies of the first page, then three copies of the
second page, and so on.
• The Print Blank Pages check box lets you print pages in your document that
are blank. When Separations is unchecked and Print Blank Pages is checked,
blank pages will output. When Separations is unchecked and Print Blank
Pages is unchecked, blank pages will not output.
When Separations is checked, the Print Blank Pages check box changes to
Print Blank Plates. Checking Print Blank Plates will print all plates designated
in the Output tab Plates pop-up menu. When Print Blank Plates is unchecked,
blank plates will not output.
• The Thumbnails check box lets you print many pages of a document on one
sheet of paper in reduced size. The Thumbnails check box lets you print pages
as thumbnails to non-PostScript printers as well as to PostScript devices.
• The Back to Front check box lets you print a multipage document in reverse
order. The last page in the document will print first.
• The Page Sequence pop-up menu lets you specify the page sequence. All is the
default option, and choosing it prints all of the related pages. When you choose
Odd, only odd-numbered pages are printed. When you choose Even, only
even-numbered pages are printed.
• The Bleed field lets you specify bleed values for a document. A bleed value is the
distance that an item can extend beyond the edge of a page’s final trim size.

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∫

The Bleed field is disabled when the Custom Bleeds QuarkXTensions software
is loaded.
• The Registration pop-up menu lets you specify that crop marks and registration
marks print on every page. You can choose Centered or Off Center. The Offset
field lets you enter a value for the distance between the edge of the page and the
beginning of the crop marks when you choose Centered or Off Center in the
Registration area pop-up menu.
Crop marks, also called “cut marks” or “trim marks,” are short, vertical and horizontal lines printed outside the page’s final trim size, indicating where to cut the
page. Registration marks are symbols that are used to align overlaying plates.
• To print a large document in sections (tiles), choose an option from the Tiling
pop-up menu. When you specify tiling, QuarkXPress prints portions of each
document page in two or more overlapping tiles that create the complete page
when laid side-by-side. When you choose Manual, you control the way in
which a page is tiled by positioning the ruler origin. When you choose Automatic, QuarkXPress determines the number of tiles that are needed to print
each document page, based on the document size, the printer’s media (paper)
size, whether or not Absolute Overlap is checked, and the value you enter in
the Overlap field (the default overlap is 3").
The value entered in the Overlap field is the amount QuarkXPress will use to
extend the page as needed to create the tile. When Absolute Overlap is checked,
QuarkXPress will use only the value in the Overlap field when extending the
page to create the tile. If Absolute Overlap is unchecked, QuarkXPress will use
at least the amount in the Overlap field when creating the tile, but may use a
larger amount if necessary. Do not check Absolute Overlap if you want your
document centered on the final assembled tiles. QuarkXPress prints tickmarks
and location information on each tile to aid you in reassembling them.
S E T U P ( D I A L O G B O X TA B ) P
File & Print & Setup tab

The Print dialog box Setup tab (C+Option+P on Mac OS, Ctrl+Alt+P
on Windows) lets you specify printing information such as printer type,
paper size, page orientation, and scale.

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Setup tab

• The Printer Description pop-up menu lets you specify the appropriate
PostScript Printer Description (PPD) file for your PostScript printer.
When you do this, the Paper Size, Paper Width, and Paper Height fields will
automatically be filled with default information supplied by the PPD. If you
choose a PPD for an imagesetter, the Paper Offset and Page Gap fields will also
be available; check with your service bureau for information about optimal settings. If you do not have the right PPD, choose a similar built-in, generic PPD.

∫

PPDs are created by printer manufacturers and are usually supplied with
PostScript printers. Contact the appropriate printer manufacturer for
more information.
• The Paper Size pop-up menu lets you specify the media size used by your
printer. To specify the width and height of custom media supported by
your printer, choose Custom from the Paper Size pop-up menu and enter
values in the Paper Width and Paper Height fields.
• The Reduce or Enlarge field lets you enter a percentage value to specify that
your document will print smaller or larger than its actual size. The default
setting is 100%. The Reduce or Enlarge field lets you scale documents for
non-PostScript printing as well as PostScript output.

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• The Page Positioning pop-up menu lets you specify the position of the document on the selected output media. The default Page Positioning option is Left
Edge, which positions the top left of the document page on the top left of the
selected media. The Center option centers the page horizontally and vertically
in the imageable area of the selected output media. The Center Horizontal
option centers the page left-to-right in the imageable area. The Center Vertical
option centers the page top-to-bottom in the imageable area. The Page
Positioning pop-up menu lets you position documents for PostScript or
non-PostScript devices.
• The Fit in Print Area check box lets you reduce or enlarge the size of a page
in your document to fit the imageable area of the selected media. The Fit in
Print Area option can be applied when printing to a PostScript printer or a
non-PostScript device.
• The Orientation controls let you specify whether to print in portrait or landscape mode. To specify the orientation of the document on Mac OS, click the
portrait ™ or landscape £ icon. To specify the orientation of the document
on Windows, click the Portrait or Landscape button. Portrait orientation is the
default; however, if your document page is wider than the selected paper size,
landscape orientation is selected automatically.
O U T P U T ( D I A L O G B O X TA B ) , W I T H C O L O R S E PA R AT I O N S O F F P
File & Print & Output tab

The Print dialog box Output tab lets you specify color, resolution, and halftone
screen and value settings. The following Output tab settings for printing are
available with color separations off (color separations are specified by checking
Separations in the Document tab):

Output tab (color separations off)

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• The Print Colors pop-up menu lets you specify what color space will be used
to print the document.
Black & White prints all document items as black and white (no shades of gray)
to a black-and-white printer. For example, box backgrounds will print as black or
white only; imported pictures may print with shades of gray.
Grayscale prints colors as shades of gray to a black-and-white printer. For
example, a box with a yellow background will print as a light shade of gray.
Composite CMYK prints composite CMYK color to a color printer when a color
printer is chosen in the Setup tab Printer Description pop-up menu.
Composite RGB prints composite RGB color to a color printer when a color
printer is chosen in the Setup tab Printer Description pop-up menu.
If you choose a printer description for a CMYK device in the Setup tab of the
Print dialog box, the Print Colors pop-up menu defaults to Composite CMYK.
If you choose a printer description for an RGB device in the Setup tab of the
Print dialog box (File & Page Setup), the Print Colors pop-up menu defaults
to Composite RGB.

∫

If you are using color management and have chosen a composite RGB profile as
the composite output destination (Edit & Preferences & Color Management),
the Composite CMYK option is not available in the Print Colors pop-up menu.
If you are using color management and have selected a composite CMYK profile
as the composite output destination, the Composite RGB option is not available
in the Print Colors pop-up menu.
• The Halftoning pop-up menu lets you choose halftone screen values. The
Conventional option uses PPD halftone values, if available; otherwise, it uses
QuarkXPress-calculated halftone screen values. The Printer option uses halftone
screen values provided by the selected printer; in this case, QuarkXPress does
not send halftoning information.
• The default resolution for the printer is entered automatically in the Resolution
field. To specify a resolution other than the default, enter a dots-per-inch (dpi)
value in the Resolution field, or choose an option from the Resolution
pop-up menu.
• The default line frequency for the printer is entered automatically in the
Frequency field. To specify a line frequency other than the default, enter a
lines-per-inch (lpi) value in the Frequency field, or choose an option from
the Frequency pop-up menu.
• The list at the bottom of the Output tab lists Process Black as the only color
used to print your document when a black-and-white PPD is selected in the
Document tab. If a color PPD is selected, the appropriate color plates display
in the list.

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O U T P U T ( D I A L O G B O X TA B ) , W I T H C O L O R S E PA R AT I O N S O N P
File & Print & Output tab

The Print dialog box Output tab lets you specify color, resolution, and halftone
screen and value settings. The following Output tab settings for printing are
available with color separations on (color separations are specified by checking
Separations in the Print dialog box Document tab):

Output tab (color separations on)

• The Plates pop-up menu lets you choose whether to print process or spot colors. The Used Process & Spot option prints plates for process and spot colors
used in the document. The Convert to Process option converts all colors in
the file to process colors (at print time only) and prints process plates. The
All Process & Spot option prints all process and spot color plates.
For information about process and spot colors, see “Understanding Spot
and Process Colors” in Chapter 12, “Color,” in A Guide to QuarkXPress:
Using QuarkXPress.
• The Halftoning pop-up menu specifies halftone screen values. When Separations is checked in the Document tab, the Conventional option is the only
option available in the Halftoning pop-up menu. The Conventional option
uses QuarkXPress-calculated halftone screen values.
• The default resolution for the printer is entered automatically in the Resolution
field. To specify a resolution other than the default, enter a dots per inch (dpi)
value in the Resolution field, or choose an option from the Resolution
pop-up menu.

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• The default line frequency for the printer is entered automatically in the Frequency field. To specify a line frequency other than the default, enter a lines per
inch (lpi) value in the Frequency field, or choose an option from the Frequency
pop-up menu.
The list at the bottom of the Output tab lists the plates used in the document,
as well as the default Halftone, Frequency, Angle, and Function settings:
• A checkmark in the Print column indicates a plate will be printed: The default
setting is checked. To cancel printing for an individual plate, uncheck any
checkmark in the Print column, or select the plate and choose No from the
Print column pop-up menu.
• The Plate column lists spot colors and process inks in the document when
Separations is checked (File & Print & Document tab). The Plates pop-up
menu at the top of the Output tab specifies which document plates are listed.
• The Halftone pop-up menu lets you assign a different screen angle to a spot
color. You can choose C, M, Y, or K in the Halftone pop-up menu to produce
the current angle, frequency, and dot function for the corresponding process
color. The default screen values for spot colors are specified in the Halftone
pop-up menu in the Edit Colors dialog box (Edit & Colors & New).
• The Frequency column lists the line screen frequency value. This is the lines per
inch (lpi) value that will be applied to each of the color plates. If you do not
want to use the Default value for a plate, choose Other from the Frequency
pop-up menu to display the Frequency (Mac OS) or Other (Windows) dialog
box. Enter a lines per inch (lpi) value in the Frequency field; then click OK.

The Frequency (Mac OS) or Other (Windows) dialog box lets you enter a custom line screen
frequency value expressed in lines per inch (lpi).

• The Angle column lists the screen angle for each color plate. If you do not want
to use the Default value, choose Other from the Angle pop-up menu to display
the Angle (Mac OS) or Other (Windows) dialog box. Enter a screen angle value
in the Angle field; then click OK.
Certain screen angle and offset values in two-color spot color blends can
produce moiré patterns. If you have a blend consisting of two spot colors
and you see a moiré pattern, you can change the default screen angle for
one of those colors.

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COLOR

D E FA U LT S C R E E N A N G L E

Cyan

105.000°

Magenta

75.000°

Yellow

90.000°

Black

45.000°

Spot Colors

Corresponds to the default angle for the process color chosen
in the Halftone pop-up menu

• The Function column pop-up menu lets you specify alternate dot shapes in
printed screens. The Function pop-up menu displays the available dot shape
types: Default, Printer Dot, Line, Ellipse, Square, and Tri-Dot.
The default dot shape is a circle, but there may be instances in which you need
to use another dot type. If you will be setting up the document to print to file, it
is important to know if any special dot settings are needed. Let your professional
printer be your guide. Depending on their output hardware or presses, they may
have a preference for particular dot types.
O P T I O N S ( D I A L O G B O X TA B ) P
File & Print & Options tab

The Print dialog box Options tab lets you specify settings that are useful for
reporting PostScript errors, making PostScript files, printing negatives, and
printing pictures. Settings in the bottom half of the dialog box let you control
the way pictures are printed.

Options tab

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• The Quark PostScript Error Handler utility provides, in addition to PostScript
error handling, information about where on a page a PostScript error occurs.
To receive printed PostScript error reporting from QuarkXPress, check Quark
PostScript Error Handler. If a PostScript error occurs during the printing of a
QuarkXPress item (text box, picture box, line, or item created with XTensions
software), the utility will print the page containing the QuarkXPress items
handled successfully up to the point of the error. The utility will then print an
error report containing: (1) The bounding box of the item in which the error
occurred. This box is identified by a black border and a 50% black background.
(2) A message at the top left of the page specifying the type of item causing
the error. Compare the error report to the printed page to isolate the offending
item. The bounding box on the error report indicates the location of the object
causing the error.
The Quark PostScript Error Handler is designed only for PostScript printing. The
Quark PostScript Error Handler will append its report to any other PostScript
error reporting utilities you may be using.
• The Page Flip pop-up menu lets you choose from four options: None; Horizontal (reverses the printing of page images from left to right); Vertical (prints
page images upside down); or Horizontal & Vertical (prints page images from
left to right, upside down).
• The Negative Print check box lets you print negative page images. When
Negative Print is checked, flipping a page horizontally or vertically will
produce right-reading, emulsion-down film output, a common standard
for commercial printers in the United States.
• The Output pop-up menu lets you specify how pictures are printed. Normal is
the default, and provides high-resolution output of pictures using the data from
the pictures’ source files. The Low Resolution option prints pictures at screen
preview resolution. The Rough option suppresses printout of pictures and box
frames and prints a box with an “x” in it, much like an empty picture box onscreen. (If a picture box has a background of None, an “x” will not print in the
box when choosing Rough from the Output pop-up menu.)
• From the Data pop-up menu, choose ASCII, Binary, or Clean 8-bit. Although
documents print more quickly in binary format, ASCII is more portable because
it is a standard format readable by a wider range of printers and print spoolers.
The Clean 8-bit option combines ASCII and binary in a very versatile and
portable file format.
If a print job flushes without printing, the Binary setting may be causing an
error; when this occurs, try choosing Clean 8-bit or ASCII instead.

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• The OPI pop-up menu lets you control whether TIFF and EPS pictures are output
or OPI (Open Prepress Interface) comments are substituted during output.
Use the default setting, Include Images, when you are not using an OPI server.
The Include Images option does not embed OPI comments for EPS pictures,
and if a high-resolution file cannot be found for printing, the screen preview
is substituted.
QuarkXPress always includes OPI comments with TIFF pictures, regardless of
your OPI settings. When you choose Omit TIFF while outputting to an OPI
prepress system, the comments are included, but the TIFF itself is not described
in the PostScript. (Most OPI systems use this method.) With Omit TIFF chosen
for a document containing TIFF and EPS pictures, the EPS pictures are included
in the PostScript, but OPI comments for the EPS pictures are not included.
Choose Omit TIFF & EPS when you are outputting to an OPI prepress system
that replaces both TIFF and EPS pictures. The Omit TIFF & EPS option includes
OPI comments for both TIFF and EPS pictures in the file.
∫

When OPI QuarkXTensions software is loaded, the OPI pop-up menu
is unavailable.
• Full Res of Rotated Objects lets you print rotated TIFF pictures in full resolution
to non-PostScript printers. To enable the Full Res of Rotated Objects check box,
you must choose Normal from the Output pop-up menu; additionally, you
must choose a non-PostScript printer from the Chooser (Mac OS Apple menu)
or choose a non-PostScript printer from the Print dialog box Printer pop-up
menu (Windows).

∫

The Full Res of Rotated Objects function can be very memory-intensive, and
may require large amounts of hard drive space and RAM.
• The Overprint EPS Black option lets you force all black elements in imported
EPS pictures to overprint (regardless of their overprint settings). For information
about overprinting, see Chapter 13, “Trapping,” in A Guide to QuarkXPress:
Using QuarkXPress.
• The Full Resolution TIFF Output option lets you print 1-bit TIFFs at the full
picture resolution (not to exceed the resolution specified in the Output tab).
If Full Resolution TIFF Output is unchecked, images greater than 1-bit will
be subsampled to twice the lpi.

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P R E V I E W ( D I A L O G B O X TA B ) P
File & Print & Preview tab

The Print dialog box Preview tab lets you view the effect of the settings you
made for a print job before you output it.

Preview tab

Statistical information about the document page is listed on the left half of the
Preview tab.
The large page icon on the right is a graphic preview of the document. The page
icon does not display the actual items you included on your document pages;
rather, it represents document pages in relation to their placement on the media
as the document outputs from the printer.
• The blue rectangle represents the document page.
• The green rectangle represents the imageable area for the selected media. When
you choose a Tiling option (Print dialog box Document tab), the green rectangles indicate the imageable areas of individual pages, which allows you to
preview how the tiled pages will overlap at output.
• A black rectangle in the graphic preview represents the media area when a sheetfed device is chosen in the Printer Description pop-up menu (Print dialog box
Setup tab).
• A gray area surrounding the document represent bleeds when a bleed value
is entered in the Bleed field (Print dialog box Document tab), or when a
bleed setting is chosen using the Custom Bleeds QuarkXTensions software
(Print dialog box Bleed tab).
• If the page size, including crop marks and bleed, is greater than the imageable
area of the print media, a red area indicates portions of the document that are
outside the imageable area, and will therefore be clipped. If the Tiling pop-up
menu is set to Automatic in the Document tab, the red area does not display.

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• Registration marks display in black when a Registration option is chosen
(Print dialog box Document tab).
• The “R” in the graphic preview illustrates rotation, positive/negative, flip,
and reading.
• The arrow Õ to the left of the graphic preview indicates the film or page
feed direction.
Below the graphic preview are two smaller icons:
• The cut sheet icon Ã indicates that you have selected a cut sheet output device
in the Printer Description pop-up menu (Print dialog box Setup tab), while
a roll-fed icon À indicates that you have selected a roll-fed output device in
the Printer Description pop-up menu.
• The question mark Á is a pop-up button that displays a legend of the different
colors used in the graphic preview.
P R O F I L E S ( D I A L O G B O X TA B ) P
File & Print & Profiles tab

The Profiles tab of the Print dialog box lets you change the default profiles specified in the Color Management Preferences dialog box (Edit & Preferences &
Color Management). The Profiles tab is available when QuarkCMS is loaded
and color management has been enabled in the Color Management Preferences dialog box.

Change ICC profiles before printing in the Profiles tab (File & Print & Profiles tab)

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• The Separation and Composite pop-up menus override the default profiles you
specified in the Color Management Preferences dialog box.
• The Composite Simulates Separation option lets you print to the chosen
composite printing device, while simulating output to the separation device.
This check box is available when a profile is chosen in both the Separation
and Composite pop-up menus.

∫

Changes you make in the Print dialog box Profiles tab are reflected in the Color
Management Preferences dialog box.

QUIT AND EXIT COMMANDS
Q U I T ( C O M M A N D ) — M A C O S O N LY
File menu

The Quit command (C+Q) lets you close all open files and quit the application.
If an open document contains unsaved changes, a Save alert dialog box displays
and lets you save changes.
E X I T ( C O M M A N D ) — W I N D O W S O N LY
File menu

The Exit command (Ctrl+Q) lets you close all open files and quit the application. If an open document contains unsaved changes, a Save warning displays
and lets you save changes.

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Edit Menu: Overview

Chapter 4: Edit Menu
Working in a document entails frequent adjustments — perhaps you need to move
some text, delete a picture, or add a new color to your layout. Maybe you need to
change certain default values, or to find and replace text.
The QuarkXPress Edit menu allows you to adjust or change content in a multitude
of ways, set various preferences, and to create or change formatting specifications
such as style sheets, colors, or print styles.

EDIT MENU: OVERVIEW
The QuarkXPress Edit menu lets you use the Clipboard, find and replace text,
change QuarkXPress default specifications, and create formatting specifications
for a document. The Edit menu is divided into six sections.
• The first section lets you reverse or recreate certain actions. If the Undo or Redo
command (C+Z on Mac OS, Ctrl+Z on Windows) is unavailable, the last action
you performed cannot be undone.
• The second section lets you edit text, pictures, and items. If the Item tool e is
selected, you can cut, copy, paste, or delete active items; or you can select all
items on the current page.
If the Content tool E is selected, you can cut, copy, paste, or delete selected
text or an active picture; or you can select all the text in the active text chain.
• The third section provides controls for accessing third-party applications used
for editing pictures. On Mac OS, you can automatically import and update
pictures, tables, or charts by using the Mac OS Subscription features. On
Windows, you can use a Microsoft Windows function called Object Linking
and Embedding (OLE) to link and embed pictures from other applications.
• The fourth section lets you display the Clipboard. The Show Clipboard
command is always available.
• The fifth section lets you find and replace text, style sheets, and character
attributes; customize QuarkXPress with preferences; and create and manipulate
style sheets, colors, hyphenation and justification specifications (H&Js), lists,
and styles for lines and frames (called dashes and stripes). The commands are
always available.

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• The sixth section lets you create and manipulate print styles. The Print Styles
command is always available.

Edit menu

UNDOING AND REDOING ACTIONS
UNDO/REDO (COMMAND)
Edit menu

The Undo command (C+Z on Mac OS, Ctrl+Z on Windows) identifies the last
action performed and lets you reverse the action. For example, after you apply
a style sheet to a paragraph, the menu command reads Undo Style Change.
After you choose Undo, the menu command changes to Redo.
The Redo command identifies the last Undo command performed and lets you
reimplement that action. For example, if you choose Undo Style Change, the
menu command changes to Redo Style Change. After you choose Redo,
the menu command changes back to Undo.
∫

The Undo command is not available for every action you perform. An alert
usually warns you if an action cannot be undone.

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Cut, Copy, Paste, Deletion Commands

C U T, C O P Y, PA S T E , D E L E T I O N C O M M A N D S
CUT (COMMAND)
Edit menu

When the Item tool e is selected, the Cut command (C+X on Mac OS, Ctrl+X
on Windows) removes active items and their contents and places them on the
Clipboard. When the Content tool E is selected, the Cut command removes
selected text or a selected picture and places it on the Clipboard.
COPY (COMMAND)
Edit menu

When the Item tool e is selected, the Copy command (C+C on Mac OS,
Ctrl+C on Windows) places a copy of active items and their contents on the
Clipboard. When the Content tool E is selected, the Copy command places a
copy of selected text or a selected picture on the Clipboard. The Copy command
does not remove elements from the document.
PA S T E ( C O M M A N D )
Edit menu

The Paste command (C+V on Mac OS, Ctrl+V on Windows) places the
Clipboard’s contents into a document or into a document item as shown in
the table below. The ability to paste depends on the selected tool, the contents
of the Clipboard, and the active item in the document.
TOOL

∫

CLIPBOARD
CONTENTS

PA S T E
L O C AT I O N

boxes/lines/
center of document window
text paths/table

text

text insertion point i of selected text
box/path/cell

picture

upper left corner of picture box/cell

boxes/lines/
center of document window
text paths/tables

box, table, or
no-content
line

anchored at text insertion point i of selected
text box/path/cell

If you paste text in a box containing selected text, the selected text is replaced.
If you paste a picture in a box containing a picture, the picture is replaced.

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PA S T E S P E C I A L ( C O M M A N D ) — W I N D O W S O N LY
Edit menu

The Paste Special command lets you choose the format of an object that you
paste, paste and embed, or paste and link into your document through the use
of the Microsoft Windows OLE function. OLE (Object Linking and Embedding)
enables a server application to provide an object to a client application. Using a
server application, such as an illustration program, you can copy a picture to the
Clipboard as an object. You are then able to paste, paste and embed, or paste
and link the object into the client application, QuarkXPress. If you later want
to edit the embedded or linked object, just double-click on it with the Content
tool E and the object’s server application launches and allows you to edit it.
The Paste Special command is available for pictures when the Content tool E
is selected, a picture box is active, and the Clipboard contains a picture copied
from an OLE server application.
When an object is pasted, no information about the file it came from is
included. In contrast, embedded and linked objects retain information about
their source file. When an object is embedded in QuarkXPress, all pertinent data
from the source file is included, so the object is able to transfer itself back into
the server application that created it. When an object is linked, all pertinent
information is retained in the source file, which QuarkXPress accesses when
needed. The advantage of an embedded object is that it can be opened in the
server application that created it without accessing the source file. The advantage of a linked object is that when a linked object’s source file is updated, the
linked object in QuarkXPress is also automatically updated. For information
about linking and embedding objects, see Paste/Paste Link (buttons) and
As (list) later in this section.
∫

The Paste Special command is part of OLE, not QuarkXPress, and therefore may
work differently with other versions of Windows or OLE. Also, not all Windows
applications support OLE. For information about a particular application, refer
to the documentation for that application.
To find out what server applications are available on your computer, select a
picture box with the Content tool E and choose Insert Object from the Edit
menu. The Object Type list displays the file types that can be created with the
available server applications.

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Cut, Copy, Paste, Deletion Commands

PA S T E S P E C I A L ( D I A L O G B O X ) — W I N D O W S O N LY
Edit & Paste Special

The Paste Special dialog box gives you control over how the object stored on
the Clipboard is pasted. Using the controls, you can paste, paste and embed, or
paste and link the object. You can also choose to display the object as an icon.

Paste Special dialog box

S O U R C E ( F I E L D ) — W I N D O W S O N LY
Edit & Paste Special

The Source field displays different information depending on whether or
not the object on the Clipboard came from a file that was first saved in the
server application. If the file was saved before copying, then the location of
the file where the object came from is displayed.
PA S T E / PA S T E L I N K ( B U T T O N S ) — W I N D O W S O N LY
Edit & Paste Special

The Paste and Paste Link buttons are mutually exclusive, which means that
only one of them can be selected. If Paste is selected, then the object on the
Clipboard will be pasted, or pasted and embedded, depending on the option
you select in the As list. If Paste Link is selected, then the object is pasted
with a link to its source file.
∫

When linking objects, always be sure to save the source file in the server application. If you link an object without saving the source file, QuarkXPress will
not be able to access the appropriate information when you need to edit the
object in the server application later on. For the same reason, do not delete the
source file of a linked object. If you move a source file, use the Links dialog
box (Edit & Links & Change Source button) to update its location.

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Cut, Copy, Paste, Deletion Commands

A S ( L I S T ) — W I N D O W S O N LY
Edit & Paste Special

The As list displays all the available formats for pasting the object from the
clipboard. The selected button determines which options are available:
• When the Paste button is selected, you are able to paste the object as an embedded object, a metafile, or a bitmap image. Different variations of these options
display in the As list. For example, if you copied a chart from Microsoft Excel,
“Microsoft Excel Worksheet Object” and “Metafile” would display in the As list.
If you created an image with Microsoft Paint, then “Bitmap Image Object,”
“Metafile,” and “Device-Independent Bitmap” would display. Choosing the
option with a name ending with “Object” pastes and “ embeds, while choosing
“Metafile,” “Bitmap,” or “Device-Independent Bitmap” pastes.
• When Paste Link is selected, only one option relating to the server application
displays in the As list. For example, if you copied a chart from Microsoft Excel,
then only “Microsoft Excel Worksheet” would display in the list.
R E S U LT ( A R E A ) — W I N D O W S O N LY
Edit & Paste Special

As soon as you select an available format from the As list, the Result area
displays summary information about how that picture will be pasted.
D I S P L AY A S I C O N ( C H E C K B O X ) — W I N D O W S O N LY
Edit & Paste Special

To display the picture as an icon on-screen, check the Display As Icon check
box. This check box is only available when you embed or link the object. When
checked, a preview of the icon displays along with the Change Icon button.
∫

Displaying a picture as an icon is meant solely to speed up screen redraw by
freeing memory that would otherwise be consumed by large picture files. If the
Display as Icon check box is enabled when you print, your output will contain
the icon rather than the picture.

C H A N G E I C O N ( B U T T O N A N D D I A L O G B O X ) — W I N D O W S O N LY
Edit & Paste Special

Clicking the Change Icon button displays the Change Icon dialog box. Use the
Icon area to choose between the current and default icons, or locate a new icon
with the From File button and field. If you do not know the exact location of
the icon file, use the Browse button to search. All the icons in the location you
specify in the From File field display below the field. The text you enter in the
Label field displays below the icon in the picture box to help you remember
what picture the icon represents.

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Cut, Copy, Paste, Deletion Commands

CLEAR (COMMAND — MAC OS), DELETE (COMMAND — WINDOWS)
Edit menu

When the Item tool e is selected, the Clear command (Mac OS) or Delete command (Windows) deletes active items and their contents. When the Content
tool E is selected, choosing Clear (Mac OS) or Delete (Windows) deletes the
contents of an active picture box, or selected text from an active text box. The
items or contents are not placed on the Clipboard. If you use the Clear or Delete
command while a linked text box is selected, the text in the original box either
reflows through subsequent boxes or generates an overflow symbol at the end
of the chain.
SELECT ALL (COMMAND)
Edit menu

When the Item tool e is selected, the Select All command (C+A on
Mac OS, Ctrl+A on Windows) selects all the items on the current spread and its
pasteboard in a print document, or all the items on the current page in a Web
document. When the Content tool E is selected, the Select All command
selects all the text in the active box or text chain.
The Select All command cannot be used to select all points in a Bézier item.
Instead, press C+Shift+A (Mac OS) or Ctrl+Shift+A (Windows) while a Bézier
point is active, or double-click a Bézier point to select all Bézier points.

S U B S C R I B E C O M M A N D S — M A C O S O N LY
SUBSCRIBE TO, SUBSCRIBER OPTIONS (COMMANDS) — MAC OS ONLY
Edit menu

Mac OS software (version 8.x to 9.x) places two commands, Subscribe to and
Subscriber Options, in the Edit menu.
Subscribe functions appear in many applications and are often used for automatically updating a document whenever imported pictures in the document are
modified in an outside application. However, since QuarkXPress already offers
features such as Auto Picture Import (Edit & Preferences & Preferences &
General pane) and the Usage dialog box (Utilities menu) to perform this
function, QuarkXPress users may find the Subscribe functions useful mostly
for importing tables or charts from a spreadsheet application that supports
publish and subscribe functions, but does not normally save files as pictures.
Using the subscribe functions, these imported tables can then be automatically updated as pictures in the QuarkXPress layout whenever they are
modified in the spreadsheet application.

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Subscribe Commands — Mac OS Only

The subscribe functions in QuarkXPress are available for picture boxes. When
a picture box is selected and the Content tool E selected, the Subscribe to
command is available; this allows you to import EPS or PICT edition files. Edition
files are the picture files created by an application that supports Publisher functions. If given a choice between EPS and PICT, we recommend that you subscribe
to EPS edition files. (QuarkXPress cannot subscribe to TIFF edition files.) For
complete information about the Subscribe to and Subscriber Options
commands, please refer to your computer’s documentation.

L I N K C O M M A N D S — W I N D O W S O N LY
L I N K S ( C O M M A N D ) — W I N D O W S O N LY
Edit menu

The Links command displays the Links dialog box, which lets you manipulate
linked objects within the active document. This command is available when at
least one object is linked to the document.
∫

The Links command is part of OLE, not QuarkXPress, and therefore may work
differently with different versions of Windows or OLE.

L I N K S ( D I A L O G B O X ) — W I N D O W S O N LY
Edit & Links

In the Links column of the dialog box, all of the linked objects within the active
document are shown. If the column is not wide enough to display the entire
location of the source file, the beginning part of the path will not be visible.
View the Source field below the list to see the entire path of the selected source
file. The Type column and field display the object type. The Type field may also
specify the server application used to create the object. The Update column
shows how the object is updated, either automatically or manually, depending
on the option selected in the Update field. To change how the object is updated,
select a link in the list by clicking it once, and then click the appropriate
button in the Update field:
• Choosing Automatic allows QuarkXPress to update the object whenever a
change is detected in the source file.
• Choosing Manual updates the object only when you use the Update Now
button described below.
To manipulate a linked object, select it in the list and use one of these buttons:
• The Update Now button updates the linked object. When clicked, QuarkXPress
locates the source file and alters the object according to how it was last saved in
the source file. Use this button to update the objects that are set to Manual.

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Link Commands — Windows Only

• The Open Source button launches the server application that was used to
create the object and opens its source file.
• The Change Source button displays the Change Source dialog box, which lets
you relocate a source file that was moved from its original location. It functions
like any Windows Open/Save as dialog box.
• The Break Link button breaks the link between the object and its source file.
When pressed, an alert asks you to confirm that you want to break the link.
If you break a link, all that remains is the low-resolution picture of the object.
Without the link, QuarkXPress will not be able to access the original file and
print the picture at higher resolutions.

The Links dialog box

O B J E C T ( S U B M E N U ) — W I N D O W S O N LY
Edit menu

The Object submenu is only available for selected picture boxes that contain
an embedded or linked object. The Object submenu changes according to the
object within the selected picture box. For example, if you embed an image from
Microsoft Paint in the selected picture box, then the Object submenu changes
to the Bitmap Image Object submenu. Regardless of the submenu title, two
options are listed in the submenu: Edit and Open. Selecting either option will
launch the server application and automatically open the object’s source file.
∫

The Edit command differs from the Open command. Choosing Edit
should allow the client application to take on the editing functions of the
server application so that the object may be edited solely within the client
application. Currently, QuarkXPress does not use this capability and therefore opens the server application to edit embedded or linked objects.

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Link Commands — Windows Only

I N S E RT O B J E C T ( C O M M A N D ) — W I N D O W S O N LY
Edit menu

The Insert Object command displays the Insert Object dialog box, which lets
you create a new object using a server application or retrieve an existing file.
This command is available whenever a picture box is selected with either
the Content tool E or the Item e tool.
∫

The Insert Object command is part of OLE, not QuarkXPress, and therefore may
work differently with different versions of Windows or OLE.

I N S E RT O B J E C T ( D I A L O G B O X ) — W I N D O W S O N LY
Edit & Insert Object

The Insert Object dialog box differs depending on which option, Create New
or Create from File, is selected.
• When Create New is selected, the Object Type list displays all the available
server application object types. Choose one and view the Result field for a
summary of how the object will be inserted. Click OK to launch that application and create an object to place in the picture box. When you do this,
QuarkXPress applies the changes you make in the server application to the
picture box. When you are done, choose Exit & Return to from the File menu in the server application. If you plan
to link the object later, make sure you save the file in the server application
before you exit.

The Insert Object dialog box

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Link Commands — Windows Only

∫

When you use the Create New button, the object you are about to create cannot be linked and will therefore be automatically embedded. This is because a
linked object must have a source file, and since no source file exists yet, linking
is not possible. Therefore, if you create a new object and want to link it, first
create and save the object as described above; then re-insert the object in
the picture box using the Create from File button.
• When Create from File is selected, the File field displays, allowing you to enter
the specific location of a file to insert. If you do not know the exact location and
file name of the object you want to insert, click the Browse button to search
for the file. Check Link to link the object; otherwise it will be automatically
embedded. The Result field displays summary information about how the
file will be inserted.

SHOW/HIDE CLIPBOARD COMMANDS
SHOW CLIPBOARD, HIDE CLIPBOARD (COMMAND)
Edit menu

The Show Clipboard command displays the Clipboard. The Clipboard contains
the last item, text, or picture you cut or copied from any application that
supports the Clipboard. An item cannot be edited within the Clipboard,
and it is erased as soon as another item is copied there.

FIND/CHANGE COMMAND
FIND/CHANGE (COMMAND)
Edit menu

The Find/Change command (C+F on Mac OS, Ctrl+F on Windows) displays
the Find/Change palette, which lets you search for and replace text or text
attributes (including style sheet, font, size, color, and type style) in the current
story or document. The Find/Change feature does not work on document and
master pages simultaneously. To use the Find/Change feature on master pages,
first display a master page in the document window (Page & Display).

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Find/Change Command

F I N D / C H A N G E ( PA L E T T E )
Edit & Find/Change

The Find/Change palette lets you specify search parameters so you can
selectively replace found material. The Find/Change palette displays in
front of other windows until you close by clicking the close box.

Find/Change palette

F I N D W H AT / C H A N G E T O ( F I E L D S )
Edit & Find/Change

The text fields in the Find What and Change To areas let you enter text
to search for and text to replace the found text. The text fields allow up to
80 characters, including special characters. You can search for variations of
a word by entering a wild card character in the Find What text field. For
example, searching for “walk\?” would find “walks,” “walked,” “walker,”
and so on.

TO SEARCH FOR

MAC OS
COMMAND

WINDOWS
COMMAND

D I S P L AY S
IN THE
FIELD AS

Wild card (find only)

C+Shift+?

Ctrl+Shift+?

Tab

Ctrl+Tab

New paragraph

C+Return

Ctrl+Enter

New line

C+Shift+
Return

Ctrl+Shift+
Enter

New column

C+Enter

Ctrl+
keypad Enter

New box

C+Shift+
Enter

Ctrl+Shift+
keypad Enter

Previous box page number

C+2

Ctrl+2

Current page number

C+3

Ctrl+3

Next box page number

C+4

Ctrl+4

Punctuation space

C+. (period)

Ctrl+. (period)

Flex space

C+Shift+F

Ctrl+Shift+F

Backslash

C+\

Ctrl+\

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Find/Change Command

Mac OS only: QuarkXPress also lets you press C+Tab to enter “\t” in the
Find What field; however, Mac OS uses the key combinations C+Tab and
C+Shift+Tab to switch between applications. For information about how to
change these key combinations for the Mac OS so that you can use C+Tab
to enter “\t” in the Find What field, see the Mac OS help files.

DOCUMENT/MASTERS (CHECK BOX)
Edit & Find/Change

When Document is checked, QuarkXPress searches the entire document. When
Document is unchecked, QuarkXPress searches only the current story. When
choosing Find/Change with a master page displayed, the Document check box
changes to Masters. When Masters is checked, all master pages will be searched;
when Masters is unchecked, the selected text box is searched.
WHOLE WORD (CHECK BOX)
Edit & Find/Change

Checking Whole Word limits the text in the Find What field to instances
bounded by spaces, omitting text buried inside longer words. For example,
when Whole Word is checked, a search for “Quark” will only find “Quark.”
When it is unchecked, a search for “Quark” will find the word inside
“QuarkXPress.”
IGNORE CASE (CHECK BOX)
Edit & Find/Change

Checking Ignore Case lets you find all uppercase and lowercase variations of
the text in the Find What field. For example, when Ignore Case is checked, a
search for “Quark” will find “quark” or “QUARK.” When finding and changing
words with Ignore Case checked, QuarkXPress replaces capitalization patterns
as follows:
FOUND TEXT IS

CHANGED TEXT WILL BE

all lowercase

ALL UPPERCASE

Capitalized (First Character)

Other capitalization pattern

Same case as text in Change To

Uncheck Ignore Case to find words with specific capitalization patterns and
replace them with other capitalization patterns.

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Find/Change Command

I G N O R E AT T R I B U T E S ( C H E C K B O X )
Edit & Find/Change

Check Ignore Attributes to let QuarkXPress find text regardless of its style sheet,
font, size, or type style. If Ignore Attributes is unchecked, an expanded palette
displays additional options.

When Ignore Attributes is unchecked, the expanded Find/Change palette displays.

F I N D W H AT ( E X PA N D E D A R E A )
Edit & Find/Change & (Ignore Attributes unchecked)

The following options display in the Find What area when Ignore Attributes
is unchecked:
• Check Text to find and change specific text. When checked, you must enter the
text you want to find, or the search function will not operate. If you want to
search for only text attributes, uncheck the Text box.
• Check Style Sheet to limit the search to text that has a certain paragraph or
character style sheet applied to it. When checked, the search ignores any text
that does not have the specified style sheet applied to it. Text found by style
sheet may vary in appearance if other attributes have been applied locally in
the document. To find text with local formatting, the other text attribute
check boxes can be used in conjunction with the Style Sheet check box, or
independently of it.
• Check Font to limit the search to text of a certain font. When checked, you can
enter or choose a font.
• Check Size to limit the search to text of a certain size. When checked, you can
enter or choose a type size from the pop-up menu.

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Find/Change Command

• Check Color to limit the search to text of a particular color. When checked,
you can choose a color from the pop-up menu.
• Check Type Style to have QuarkXPress use type style as a Find What criterion.
Specify the attributes you want to include in the search. If you do not check
Type Style, the application does not consider type style in the search, and the
Type Style area is unavailable.
The Type Style buttons in the Find What area have three states: omitted
(white), allowed (gray), and required (black). To omit text of a particular type
style from the search, make sure the appropriate type style icon remains deselected (white). To require a type style to be included in the search, click it twice
to select it; the icon turns black. To allow (but not require) a type style to be
included in the search, click it once; the icon turns gray. Omitted type styles
must be absent to cause a match; required type styles must be present to cause a
match. If a type style is allowed, it does not matter if the attribute is present.
C H A N G E T O ( E X PA N D E D A R E A )
Edit & Find/Change & (Ignore Attributes unchecked)

The following options display in the Change To area when Ignore Attributes
is unchecked:
Check Text to change found text to the text entered in the Text field. When
unchecked, text is left as it is. Enter the replacement text (up to 80 characters) in
the Text field. If you do not check Text, the application does not replace text
in the Find What area with new text, and the Text field is unavailable.
To delete all instances of the text, check Text but do not enter anything in
the field.
• Check Style Sheet to apply a paragraph or character style sheet to found text.
If other options checked in the palette conflict with the attributes of the style
sheet, the style sheet will still be applied, but the other checked attributes will
be applied as well, resulting in local formatting.
• Check Font and enter or choose a font from the pop-up menu to change the
font in found text. When unchecked, fonts are unchanged.
• Check Size and enter or choose a size to change the text size in found text.
When unchecked, sizes are left as they are.

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Find/Change Command

• Check Color and choose a color to change the color of found text. When
unchecked, colors are left as they are.
• Check Type Style to replace the found type style with a different type style.
Click the attributes you want to include as replacement type styles. If you do not
check Type Style, the application does not replace the found type style with a
new one, and the Type Style area is unavailable.
The Change To Type Style buttons have three states: deselected (white), allowed
(gray), and required (black). Leave a button deselected if you want to strip that
attribute from found text. To allow a type style to remain unchanged in found
text, click once on a button to select it; the icon turns gray. To apply a style to
found text, click twice on a button to select it; the icon turns black.
FIND NEXT/FIND FIRST (BUTTON)
Edit & Find/Change

The Find Next button lets you start and continue a search. The search starts at
the text insertion point i. Pressing Option (Mac OS) or Alt (Windows) changes
the Find Next button to the Find First button. The Find First button lets you
start the search from the beginning of the story or document, regardless of the
location of the text insertion point i.
CHANGE, THEN FIND; CHANGE; CHANGE ALL (BUTTONS)
Edit & Find/Change

The Change buttons let you selectively replace each instance of found text.
Clicking a Change button will replace the selected text with the text in the
Change To field.
• Click Change, then Find to replace the found instance using the Change To
specifications, and then find the next instance.
• Click Change to replace the found instance using the Change To specifications.
Click Find Next to continue the search.
• Click Change All to replace all found instances with the Change To specifications without pausing to confirm the changes.

∫

To skip a found instance, ignore the Change buttons and click Find Next.

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Preferences Commands

PREFERENCES COMMANDS
Preferences let you specify default settings and customize the way QuarkXPress
works. You can modify application or document preferences. Application preferences
apply to QuarkXPress; therefore, they affect the way all documents are handled.
Document preferences affect only the active document. However, if you change
document preferences with no documents open, the new preferences become
default settings for all new documents.
PREFERENCES (COMMAND AND SUBMENU)
Edit & Preferences

The Preferences command displays in the Preferences submenu, which lets you
choose which preferences will display. For example, the Preferences submenu
command displays the Preferences dialog box for QuarkXPress. Additional commands can display in the submenu when certain XTensions software is loaded.
For example, when the QuarkCMS QuarkXTensions software is loaded, the
Color Management command displays in the Preferences submenu.
PREFERENCES (DIALOG BOX)
Edit & Preferences & Preferences

The Preferences submenu command displays the Preferences dialog box. The
Preferences dialog box contains several panes, which let you specify default
settings for the various functions of QuarkXPress. The panes are divided into
three groups: Application, Default Document, and Default Web Document.

Preferences dialog box

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Preferences Commands

A P P L I C AT I O N ( L I S T )
Edit & Preferences & Preferences

Application preferences let you customize your copy of QuarkXPress. Changes
to preferences in the Application group affect all documents. The Application
preferences include the Display pane, the Interactive pane, the Save pane,
the XTensions Manager pane, and the Browsers pane.
D I S P L AY ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Display pane lets you specify how guides and other elements in the
application will appear on-screen for all documents.

Preferences dialog box Display pane on Mac OS (top) and on Windows (bottom)

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Preferences Commands

GUIDE COLORS AREA
Edit & Preferences & Preferences & Display pane

The Guide Colors area lets you specify the color of margin guides, ruler guides,
and baseline grid lines displayed on color monitors. These colors are also used
when you are working with runaround and clipping paths. The margin guides
color indicate the items; the ruler guides color indicates runaround, and the
baseline grid color indicates clipping paths. To specify a color for these elements,
click the color field next to Margin, Ruler, or Grid. Use the color selection
controls to select guide colors.
∫

You can also use the Margin, Ruler, and Grid controls to specify the shade at
which guides display on grayscale monitors.
The margin guide color is also used for the Page Width Reference Guide in
Web documents.

T I L E T O M U LT I P L E M O N I T O R S ( C H E C K B O X ) — M A C O S O N LY
Edit & Preferences & Preferences & Display pane

Tiling resizes document windows so that equal portions of all open documents
display on-screen. Checking Tile to Multiple Monitors lets you use more than
one monitor when you tile documents (View & Windows & Tile Documents).
This option is checked by default.
F U L L - S C R E E N D O C U M E N T S ( C H E C K B O X ) — M A C O S O N LY
Edit & Preferences & Preferences & Display pane

Checking Full-screen Documents maximizes the display of new documents onscreen. Then, when you create, tile, or stack documents, the document windows
cover the entire screen except for a small strip along the right side. Full-screen
Documents is effective when opening old documents only if the window position has not been saved using the Save Document Position check box (Edit &
Preferences & Preferences & Save pane). The Full-screen Documents check
box is unchecked by default.
∫

Mac OS only: Pressing Option when you click a document’s zoom box
maximizes document display.

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141

also

Preferences Commands

O F F - S C R E E N D R AW ( C H E C K B O X )
Edit & Preferences & Preferences & Display pane

Checking Off-screen Draw specifies that QuarkXPress redraws the entire screen
at once rather than in successive stages. This option is checked by default.
O PA Q U E T E X T B O X E D I T I N G ( C H E C K B O X )
Edit & Preferences & Preferences & Display pane

If the Opaque Text Box Editing option is checked, text boxes turn temporarily
opaque while you are editing them. If Opaque Text Box Editing is unchecked,
text boxes retain their background color — whether it’s a solid color, blend or
None — when you are editing them. This option is unchecked by default.
COLOR TIFFS (POP-UP MENU)
Edit & Preferences & Preferences & Display pane

The Color TIFFs pop-up menu lets you specify the color depth of screen previews
created for color TIFFs when they are imported (using the File & Get Picture
command). The default value is 16-bit on Mac OS and 24-bit on Windows.
• 8-bit creates screen previews with 256 possible colors.
• 16-bit (Mac OS only) creates screen previews with thousands of possible colors.
• 24-bit (Windows only) creates screen previews with thousands of possible colors.
• 32-bit (Mac OS only) creates screen previews with millions of possible colors and
lets you print 32-bit color TIFFs in PICT format to a QuickDraw printer.

∫

The Color TIFFs setting only affects the bit depth of screen previews; the bit
depth of the printed picture is not affected.

G R AY T I F F S ( P O P - U P M E N U )
Edit & Preferences & Preferences & Display pane

The Gray TIFFs pop-up menu lets you specify the resolution of screen previews
created for grayscale TIFFs when they are imported (using the File &
Get Picture command). The default is 256 levels.
• 16 levels: Creates screen previews with 16 levels of gray for faster screen redraw.
• 256 levels: Creates screen previews with 256 levels of gray from pictures
scanned at this level.

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∫

The Gray TIFFs setting only affects the bit depth of screen previews; the bit
depth of the printed picture is not affected.

D I S P L AY D P I VA L U E ( F I E L D ) — W I N D O W S O N LY
Edit & Preferences & Preferences & Display pane

The Display DPI Value field lets you adjust your monitor so that it displays the
best representation of your document on-screen. Enter the number of dots per
inch (dpi) your monitor displays. You can check the accuracy of the display by
measuring the horizontal ruler in a QuarkXPress document with a pica pole or
ruler. If one inch on the horizontal ruler is larger than one inch on the pica pole
or ruler, enter a smaller number in the Display DPI Value field. If one inch on
the horizontal ruler is smaller than one inch on the pica pole or ruler, enter a
larger number in the Display DPI Value field.
∫

The maximum zoom depends on the value in the Display DPI Value field. Any
value greater than 85 dpi will decrease the maximum zoom. For example, at the
default value of 96 dpi, the maximum zoom is only 692%.
PA S T E B O A R D W I D T H ( F I E L D ) P
Edit & Preferences & Preferences & Display pane

The Pasteboard Width field lets you specify the width of the pasteboard on
either side of the page or spread in a print document. Pasteboard width is measured as a percentage of the document width. The width of the document plus
the pasteboard cannot exceed 48". The default Pasteboard Width is 100%.
At least .5" of pasteboard will always surround document pages.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

S H O W A L L A L E RT S ( B U T T O N )
Edit & Preferences & Preferences & Display pane

If you have clicked Do not show this warning again in any alert dialog boxes,
clicking Show All Alerts lets the alert dialog boxes display again.

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I N T E R A C T I V E ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Interactive pane lets you customize how scrolling and other “on-the-fly”
actions will behave.

Preferences dialog box Interactive pane

SCROLLING (AREA)
Edit & Preferences & Preferences & Interactive pane

The Scrolling area lets you specify how fast you can scroll through documents
and how documents update on-screen.
• Drag the slider between Slow and Fast to specify the speed at which documents
scroll when you press the scroll arrows on a document window.
• Check Speed Scroll to temporarily greek pictures and blends for faster scrolling.
(Pictures that are already displayed when you start scrolling through a document
will not be greeked unless you scroll them out of the document window.) This
option is unchecked by default.
• Check Live Scroll to update the document view as you drag the scroll boxes
in document window scroll bars. This option is unchecked by default. To turn
Live Scroll on and off while you are scrolling, press Option (Mac OS) or Alt
(Windows) as you drag a scroll box.
QUOTES (AREA)
Edit & Preferences & Preferences & Interactive pane

The Quotes pop-up menu and the Smart Quotes check box let you choose a
style for converting and entering quotation marks.

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• To specify the default characters to be used with the Smart Quotes feature and
with the Convert Quotes option in the Get Text dialog box (File & Get Text),
choose an option from the Quotes pop-up menu. The default option is “”.
• Check Smart Quotes to force QuarkXPress to automatically replace feet and
inches marks '," with the chosen quotation marks as you type. This option is
checked by default.

∫

On Mac OS, to type straight quotation marks '," (for feet and inches) when
Smart Quotes is enabled, press Control while typing the quotation characters.
On Windows, to type straight quotation marks '," (for feet and inches) when
Smart Quotes is enabled, press Ctrl+' for feet (') or Ctrl+Alt+' for inches (").

D E L AY E D I T E M D R A G G I N G ( A R E A )
Edit & Preferences & Preferences & Interactive pane

The controls in this area let you determine how QuarkXPress will display items
when you press the mouse button and pause before dragging an item.
• When Live Refresh is enabled, pressing the mouse button until the resize
handles disappear, and then dragging the item makes any runaround changes
caused by repositioning the item display immediately. The dragged item and
its contents will not appear semitransparent.
• When Show Contents is enabled, pressing the mouse button until the resize
handles disappear, then dragging the item causes the item and items in front
of or behind it to appear semitransparent.
• The Delay seconds field lets you specify the amount of time (in seconds)
required to pause in order to enable Show Contents or Live Refresh before
dragging an item. The default interval is 0.75 seconds.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0.1 to 5

seconds

0.001

PA G E R A N G E S E PA R AT O R S ( A R E A )
Edit & Preferences & Preferences & Interactive pane

Hyphens and commas are the default separators for indicating sequential
and nonsequential ranges in the Pages field of the Print dialog box for a print
document. If you specified commas or hyphens as part of page numbers in the
Section dialog box (Page menu), you will need to change the default separators.
For example, if your page numbers are “A-1, A-2,” then you will not be able to
specify ranges in the Pages field using hyphens. To edit the separators, enter
new characters in the Sequential and Nonsequential fields.

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C O N T R O L K E Y ( A R E A ) — M A C O S O N LY
Edit & Preferences & Preferences & Interactive pane

The Control Key area lets you choose whether pressing Control+click activates
context menus or the zoom function. The default option is Contextual Menu.
• Clicking Zoom activates the zoom function for QuarkXPress pages when you
press Control and click the mouse button. When this option is chosen,
Control+Shift+click displays context menus.
• Clicking Contextual Menu displays context menus when you press Control
and click the mouse button. When this option is chosen, Control+Shift+click
activates the zoom function.

Control Key area

DRAG AND DROP TEXT (CHECK BOX)
Edit & Preferences & Preferences & Interactive pane

Checking Drag and Drop Text lets you cut, copy, and paste text in a story
with the mouse rather than with menu or keyboard commands. The default
is unchecked.
• To cut and paste, select the text; then drag it to a new location.
• To copy and paste, select the text; then press Shift while you drag it to a
new location.

∫

Mac OS only: When Drag and Drop text is unchecked, you can use keyboard
commands to temporarily enable it. To cut and paste text, press C+Control
while you click and drag selected text. To copy and paste, press C+Control+Shift
while you click and drag selected text. You can’t drag text between stories or
between documents.

SHOW TOOL TIPS (CHECK BOX)
Edit & Preferences & Preferences & Interactive pane

Check Show Tool Tips to make QuarkXPress display the names of tools or
palette icons when you place your pointer over them. This option is checked
by default.

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S AV E ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Save pane provides controls that let you customize how QuarkXPress saves
and performs backups of your document.

Preferences dialog box Save pane

A U T O S AV E ( A R E A )
Edit & Preferences & Preferences & Sa ve pane

Checking Auto Save protects your work from system or power failure. When
checked, QuarkXPress will automatically record document changes to a temporary file in your document folder after a specified time interval. Enter the
interval (in minutes) in the Every minutes field. When Auto Save is checked,
the default setting is Every 5 minutes. QuarkXPress will not overwrite the
original file until you manually save (File & Save). When you open the document after a system interruption, QuarkXPress displays an alert indicating
that the document will be restored to the last auto-saved version.

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∫

The Revert to Saved command (File & Revert to Saved) reverts to the last
manually saved version of a document regardless of your Auto Save settings.
Pressing Option (Mac OS) or Alt (Windows) while you choose File & Revert to
Saved reverts to the last auto-saved version of a document.

AUTO BACKUP (AREA)
Edit & Preferences & Preferences & Sa ve pane

Check Auto Backup and enter a value in the Keep revisions field to retain as
many as 100 revisions of a document. Each time you manually save (File &
Save), QuarkXPress copies the previous manually-saved version to the Destination folder you specify. The default setting for Auto Backup is unchecked.
• Click Document Folder to store revisions in the same folder with the document.
• Click Other Folder to choose a folder other than the document folder for storing revisions. Click Select (Mac OS) or Browse (Windows) to display the Backup
Folder (Mac OS) or Browse for Folder (Windows) dialog box. Then choose or
create a folder and click Select (Mac OS) or OK (Windows) to close the dialog
box. The name of the selected Folder displays in the Destination area.
Consecutive numbers are added to the name of the original document for each
backup. When the last revision is created (for example, 5 of 5), the oldest revision in the folder is deleted. To retrieve a backup from the destination folder,
open it like any other QuarkXPress document.
A U T O L I B R A RY S AV E ( C H E C K B O X )
Edit & Preferences & Preferences & Sa ve pane

Checking Auto Library Save saves changes to a QuarkXPress library file whenever you add an entry to it. This option is checked by default.
S AV E D O C U M E N T P O S I T I O N ( C H E C K B O X )
Edit & Preferences & Preferences & Sa ve pane

Check Save Document Position if you want QuarkXPress to automatically
remember the size, position, and proportions of your document window.
This option is checked by default.

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X T E N S I O N S M A N A G E R ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The XTensions Manager pane provides controls that let you customize the
built-in XTensions Manager.

Preferences dialog box XTensions Manager pane

S H O W X T E N S I O N S M A N A G E R AT S TA RT U P ( A R E A )
Edit & Preferences & Preferences & XTensions pane

This area lets you specify whether the XTensions Manager dialog box displays
when you launch QuarkXPress, and under what circumstances. The XTensions
Manager is a utility that allows you to enable or disable individual XTensions
modules or sets of XTensions software directly from QuarkXPress. (XTensions
are add-on software modules that customize the feature set of QuarkXPress.)
• Click Always if you want the XTensions Manager dialog box to display
automatically every time you launch QuarkXPress.
• Click When and check “XTension” folder changes if you want the XTensions
Manager dialog box to display during launch only after you have added or
removed XTensions software from your “XTension” folder.
• Click When and check Error loading XTensions occurs if you want the
XTensions Manager dialog box to display during launch only when
QuarkXPress encounters a problem loading XTensions software.

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B R O W S E R S ( D I A L O G B O X PA N E ) W
Edit & Preferences & Preferences

The Browsers pane allows you to specify which Web browsers you want to use to
preview your Web documents or to view HTML files as you export them.

Preferences dialog box Browsers pane
D E FA U LT ( C O L U M N ) W
Edit & Preferences & Preferences & Bro wsers pane

The Default column allows you to specify which browser to use when you do
not specify a particular browser for preview. This is also the browser that will be
used when Launch Browser is checked in the Export HTML dialog box (File &
Export & HTML). Click in the Default column to put a checkmark next to the
desired default browser.
BROWSER (COLUMN) W
Edit & Preferences & Preferences & Bro wsers pane

The Browser column displays a list of Web browsers that you can use to preview
your Web documents.

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ADD (BUTTON) W
Edit & Preferences & Preferences & Bro wsers pane

Clicking the Add button displays the Select Browser dialog box, which lets you
add a new browser to the list.

Select Browser dialog box
DELETE (BUTTON) W
Edit & Preferences & Preferences & Bro wsers pane

Clicking the Delete button deletes the selected browser from the list.
DOCUMENT PREFERENCES, WEB DOCUMENT PREFERENCES (LISTS)
Edit & Preferences & Preferences

Document preferences include the General pane, Measurements pane, Paragraph pane, Character pane, Tools pane, Trapping pane (print documents
only), and Layer pane. Changes made to document preferences only affect the
active document, but if you alter settings in the document preferences dialog
box with no documents open, changes apply to all new documents.
å

Any changes you make in QuarkXPress when no document is open determine
the default settings for every document you create from then on. This includes
document preferences and changes to specifications such as colors, style sheets,
and hyphenation and justification specifications.

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G E N E R A L ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The General pane lets you specify various default settings for page layout, such
as the snap distance for guides and the colors of hyperlinks and anchors.

Preferences dialog box General pane for a print document

D I S P L AY ( A R E A )
Edit & Preferences & Preferences & General pane

The Display area lets you specify settings for greeking text and pictures, and for
displaying blends.
GREEK TEXT BELOW (FIELD)
Edit & Preferences & Preferences & General pane

When you check Greek Text Below and enter a value in the field, QuarkXPress
speeds screen redraw by “greeking” — displaying gray bars in place of text
smaller than a specified size. Greeking does not affect printing.
Text greeking is affected by the viewing percentage. For example, if the Greek
Text Below value is 7 points, all text below 7 points will be greeked in Actual
Size view (View menu). If you choose 200% view, text below 3.5 points will be
greeked, and so on. The default setting is 7 points.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

2 to 720 pt

points

.001

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GREEK PICTURES (CHECK BOX)
Edit & Preferences & Preferences & General pane

If Greek Pictures is checked, QuarkXPress displays imported pictures as gray
boxes. Selecting a box that contains a greeked picture displays the picture
normally. This option is unchecked by default.
A C C U R AT E B L E N D S ( C H E C K B O X )
Edit & Preferences & Preferences & General pane

The Accurate Blends check box lets you control the display of two-color blends
on 8-bit (256-color) monitor setups. To display blends without banding and
with more accurate colors, check Accurate Blends. For faster display of blends,
uncheck Accurate Blends. On monitors driven by 16-bit or 24-bit video boards,
blends always display as if Accurate Blends was checked. You create blends
for box backgrounds using the Colors palette (View menu). This option is
checked by default.
GUIDES (AREA)
Edit & Preferences & Preferences & General pane

The buttons in the Guides area let you click In Front or Behind to specify
whether ruler guides and page guides are placed in front of or behind all items
on a page. The default option is Behind. The Snap Distance field lets you
change the 6-pixel default distance at which objects snap to page guides
when Snap to Guides is chosen (View menu).
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

1 to 216

pixels

M A S T E R PA G E I T E M S ( A R E A )
Edit & Preferences & Preferences & General pane

A master item is an item that is automatically placed on the document page
when you apply a master page. When you apply a new master page to a document page, unmodified master items (placed by the original master page) on the
document page are deleted, but modified master items may not be deleted.
• Click Keep Changes if you want modified master items on your document
pages to remain when a new master page is applied. The items that are kept are
no longer master items. Keep Changes is the default option.
• Click Delete Changes if you want modified master items on your document
pages to be deleted when a new master page is applied.

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New master pages are applied to document pages whenever you (1) drag and
drop a master page icon from the master page area in the Document Layout
palette onto a document page icon in the Document Layout palette (View &
Show Document Layout); (2) delete a master page that is applied to document
pages using the Document Layout palette; or (3) add, delete, or move an odd
number of pages in a facing-page document.
∫

If you change the Master Page Items setting while working on a document,
only subsequent applications of new master pages use the new setting.

A U T O P I C T U R E I M P O RT ( A R E A )
Edit & Preferences & Preferences & General pane

The Auto Picture Import area controls whether QuarkXPress automatically
updates pictures that have been modified since you last opened a document.
QuarkXPress can locate pictures for which there is a path between the picture
file and the QuarkXPress document. The default option is Off.
• To enable the Auto Picture Import feature, click On. When you open a document, QuarkXPress automatically reimports modified pictures into the document
using the modified files. All your content specifications (scaling, positioning,
and so on) are retained. To disable the Auto Picture Import feature, click Off.
• To receive an alert before QuarkXPress imports modified pictures, click Verify.
The alert gives you the option of opening the document with or without updating the pictures. If you choose to update the pictures, QuarkXPress displays the
Missing/Modified Pictures dialog box. You can use this dialog box to view
these pictures in the document and to update the pictures selectively.
FRAMING (AREA)
Edit & Preferences & Preferences & General pane

The Framing area lets you specify whether frames are placed inside or outside
text and picture boxes.
• When you click Inside, the distance between the text and the frame is determined by the box’s Text Inset values (Item & Modify). When you place a frame
inside a picture box, the frame overlaps the picture. Inside is the default option.
• When you click Outside, the frame is placed outside the box, increasing its
width and height. The frame cannot extend beyond a constraining box or
the pasteboard.

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∫

If you change the Framing setting while working in a document, only subsequently created boxes use the new setting.

HYPERLINKS (AREA)
Edit & Preferences & Preferences & General pane

The Hyperlinks area lets you choose the color for anchor icons and hyperlinks.
Anchor icon colors are available for print and Web documents, while hyperlink
colors are available for print documents only.
ANCHOR COLOR, HYPERLINK COLOR (BUTTONS)
Edit & Preferences & Preferences & General pane

The Anchor Color button lets you choose the color for the anchored hyperlink icon. When you click the Anchor Color button, a color selector displays.
Choose a color and then click OK to return to the Preferences dialog box.
The Hyperlink Color button lets you choose the color for hyperlinks in a print
document that will be exported in Portable Document Format (PDF). The colors
you choose in the Hyperlinks area display only in QuarkXPress; they have no
effect on how hyperlinks will display in a PDF document that is exported from
QuarkXPress. When you click the Hyperlink Color button, a color selector displays. Choose a color and then click OK to return to the Preferences dialog box.
The Hyperlink Color selector is only available in print documents. P
To use anchors and hyperlinks, see Chapter 20, “Hyperlinks,” in A Guide to
QuarkXPress: Using QuarkXPress.
∫

To export a document as a PDF file, the PDF Filter QuarkXTensions software
must be loaded.

A U T O PA G E I N S E RT I O N ( P O P - U P M E N U )
Edit & Preferences & Preferences & General pane

Auto Page Insertion options let you determine whether pages are inserted
automatically to contain text overflow from an automatic text box or a chain
of text boxes (on a page associated with a master page that contains an automatic text box). The pop-up menu also lets you determine where any pages
will be inserted.
• Choose Off to disable Auto Page Insertion.

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• The End of Story option is the default setting. It places new pages immediately
after the page containing the last overflowing text box in the chain. Inserted
pages use the master page of the page containing the overflow.
• The End of Section option places new pages at the end of the section in which
the overflow occurs. Inserted pages use the master page of the last page in
the section.
• The End of Document option places new pages at the end of the document.
Inserted pages use the master page of the document’s last page.

∫

Text overflow causes pages to be automatically inserted only if (1) Auto Page
Insertion is enabled; (2) the master page that will be used has an automatic text
chain (as indicated by the intact chain icon u in the upper left corner of
the master page); or (3) the overflow is either from the text box defined on
the master page as the automatic text box, or from a chain of at least two
text boxes. If there is no automatic text chain on the applied master page
(as indicated by the broken chain icon U), QuarkXPress will not add pages
during overflow, regardless of the Auto Page Insertion setting.

AUTO CONSTRAIN (CHECK BOX)
Edit & Preferences & Preferences & General pane

The Auto Constrain check box lets you automatically create hierarchical relationships among newly created items. When you check Auto Constrain, every
item you create or paste in the document is constrained by the borders of a box
stacked behind it, if those borders surround the borders of the new box. Every
box you create automatically becomes capable of constraining another item.
This option is unchecked by default.
• Constraining is a group attribute; checking Auto Constrain means that when
you create new items, you are creating constrained groups.
• Use the Unconstrain and the Ungroup commands in the Item menu to
unconstrain and ungroup items that have been automatically constrained
and grouped.

∫

You cannot resize or move constrained items beyond their constraining boxes,
and most actions (such as moving or deleting) that you apply to constraining
boxes affect their constrained items as well.

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I M A G E E X P O RT D I R E C T O RY ( F I E L D ) W
Edit & Preferences & Preferences & General pane

The Image Export Directory field lets you specify the name of the folder in
which all image files will be placed when a Web document is exported. The
folder will be created at the same level as the exported document (or in the site
root folder, if one is specified). If you leave this field blank, the image files are
placed in the same folder as the exported document (or in the site root folder, if
one is specified). By default, a folder named “image” will be created at the same
level as the exported document. Exported images will be placed in the “image”
folder. The Image Export Directory field is only available for Web documents.
S I T E R O O T D I R E C T O RY ( F I E L D ) W
Edit & Preferences & Preferences & General pane

The Site Root Directory field lets you specify the name and location of the
folder to be used as the root folder for the exported version of the active Web
document. Click the Select (Mac OS) or Browse (Windows) button to the right
of the field to locate the site root folder with a dialog box. The Site Root
Directory field is only available in Web documents.
M E A S U R E M E N T S ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Measurements pane lets you specify default measuring units for document
rulers and the Measurements palette.

Preferences dialog box Measurements pane

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H O R I Z O N TA L , V E RT I C A L ( P O P - U P M E N U S )
Edit & Preferences & Preferences & Measurements pane

The Horizontal and Vertical pop-up menus let you specify the measurement
system for the rulers displayed along the top and left of the document window.
Horizontal corresponds to the top ruler; Vertical corresponds to the left ruler.
SYSTEM

A B B R E V I AT I O N

MEASUREMENT

Inches

in or "

inches in eighths

Inches
decimal

in or " with
a decimal comma

inches in tenths

Picas

Points

Millimeters

0.04"

Centimeters

0.39"

Ciceros

0.179"

Agates

0.071"

Pixels W

0.014"

/6" or 12 points
/72"

• Several other aspects of the user interface are affected by these two pop-up
menus, including the default X and Y coordinates in the Measurements palette.
However, no matter what you choose as the default setting, you can usually
specify any measurement system in a field by following the numeric value with
one of the abbreviations shown above.
• QuarkXPress automatically converts font size, frame width, and line width to
points, regardless of the measurement system you choose.

∫

The Pixels measurement option is only available in Web documents.

POINTS/INCH (FIELD)
Edit & Preferences & Preferences & Measurements pane

The Points/Inch field lets you override the default value of 72 points per
inch. QuarkXPress uses the value here as the basis for all point and pica
measurements, as well as all point- and pica-to-inch conversions. The desktop
publishing standard for points per inch is 72. However, the traditional
typographic standard used on most metal typographic rulers is usually
approximately 72.27 or 72.307 points per inch.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

60 to 80 pt

points

.001

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∫

If you change the number in the Points/Inch field, the physical size of your text
and other QuarkXPress elements is not altered. However, to be consistent with
the changed Points/Inch value without altering or reflowing your document,
the Measurements palette displays a new numerical value for text size or
other values.

CICEROS/CM (FIELD)
Edit & Preferences & Preferences & Measurements pane

The Ciceros/cm field lets you specify a ciceros-to-centimeter conversion value
different from the standard 2.1967.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

2 to 3 c

ciceros

.0001

I T E M C O O R D I N AT E S ( B U T T O N S ) P
Edit & Preferences & Preferences & Measurements pane

The Item Coordinates buttons lets you specify whether the increments of
the horizontal ruler repeat from zero for each Page or are continuous across a
Spread. This setting determines the coordinates of items displayed in fields.
The default option is Page. The Item Coordinates buttons are only applicable
to print documents.
PA R A G R A P H ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Paragraph pane lets you specify how paragraph formats such as auto
leading are calculated in QuarkXPress.

Preferences dialog box Paragraph pane

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AUTO LEADING (FIELD)
Edit & Preferences & Preferences & Para gra ph pane

QuarkXPress uses the Auto Leading feature to automatically set line spacing. It
can be applied to a paragraph by entering “auto” or “0” in the Leading field
of the Paragraph Attributes dialog box (Style & Leading). Unlike paragraphs
with absolute leading (which apply identical line spacing above every line),
paragraphs with auto leading may include lines with different leading when
fonts and font sizes are mixed in the same paragraph.
Auto leading starts with a base amount of leading, which QuarkXPress calculates
by examining the ascent and descent values built into the fonts used in an
auto-leaded line and the line above it; however, the user-specified text size
(Style & Size) plays the largest part in determining this base amount. Finally,
a value specified by the user in the Auto Leading field is added to the base
amount to arrive at the total amount of leading.
• To specify percentage-based auto leading, enter a value from 0 to 100% in 1%
increments. The default value is 20%. This value determines the amount of
leading between two lines of text as follows: the largest font size in the line
above is multiplied by the percentage value. This outcome is added to the base
amount of auto leading between the two lines. Although the design of certain
fonts complicates the process, here is a simplified example: 10-point text styled
consistently in a “standard” font with Auto Leading set to 20% has 12 points
of leading (10 pts + [20% of 10] = 12 pts).
• To specify incremental auto leading, enter a value preceded by a plus sign (+)
or a minus sign (–) from –63 points to +63 points using any measurement
system. Entering “+5” will add 5 points of leading to the base amount of
auto leading; entering “+5 mm” will add 5 millimeters.

∫

When you change the value in the Auto Leading field, text baselines in
paragraphs with auto leading are automatically re-spaced.

M A I N TA I N L E A D I N G ( C H E C K B O X )
Edit & Preferences & Preferences & Para gra ph pane

The Maintain Leading check box lets you control the placement of a line
of text that falls immediately below an obstruction in a column or box. If
Maintain Leading is checked, the line’s baseline is placed according to its
applied leading value. If Maintain Leading is unchecked, the ascent of the
line will abut the bottom of the obstruction or any applied runaround value
(Item & Runaround). This option is checked by default.

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MODE (BUTTONS)
Edit & Preferences & Preferences & Para gra ph pane

The Mode buttons let you specify the leading method used to space lines
of text.
• Click Typesetting if you want leading to be measured upward from the baseline
on one line of text to the baseline of the line above. This is the method preferred
by most typesetters and selected by default.
• Click Word Processing if you want leading to be measured downward from the
top of the ascent on one line of text to the top of the ascent on the line below it.
BASELINE GRID (AREA)
Edit & Preferences & Preferences & Para gra ph pane

A baseline grid is a document-wide grid; you can lock the baselines of text in
paragraphs to this grid. When you lock text baselines in adjacent columns to the
grid, the baselines align across columns. You can display the baseline grid using
the Show Baseline Grid command (View menu).
• Enter a value in the Start field to determine how far from the top of the page
the first line of the grid is placed. The default value is 0.5".
• Enter a value in the Increment field to determine the amount of space between
the grid’s baselines. The default value is 12 points.

∫

INCREMENT
RANGE

MEASUREMENT
SYSTEM

SMALLEST
INCREMENT

5 to 144 pt

points

To lock selected paragraphs to the grid, check Lock to Baseline Grid in the
Formats tab of the Paragraph Attributes dialog box (Style & Formats).

METHOD (POP-UP MENU)
Edit & Preferences & Preferences & Para gra ph pane & Hyphena tion area

The Method pop-up menu in the Hyphenation area lets you specify the
method QuarkXPress uses to automatically hyphenate paragraphs when there
is no corresponding entry found in your Hyphenation Exceptions dictionary.
The setting you choose affects only paragraphs for which Auto Hyphenation
(Edit & H&Js) is enabled.
• Choose Standard to hyphenate using the algorithm built into versions of
QuarkXPress prior to 3.1. Documents created in versions of QuarkXPress prior
to 3.1 default to Standard when they are opened in version 3.1 or later.
• Enhanced lets you hyphenate using the algorithm built into QuarkXPress in
version 3.1 and later.

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• Expanded, which was added to QuarkXPress in version 4.0, uses the same
algorithm as Enhanced but checks any built-in hyphenation dictionaries
before resorting to the algorithm. This is the default method for documents
created in this version of QuarkXPress.

∫

Documents created in previous versions of QuarkXPress maintain their hyphenation method (Standard or Enhanced) when opened in a newer version. If you
choose Expanded for these documents, text reflow may occur.

C H A R A C T E R ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Character pane lets you specify how mathematically calculated typographical styles such as Superscript and Subscript are calculated in QuarkXPress.

Preferences dialog box Character pane

SUPERSCRIPT (AREA)
Edit & Preferences & Preferences & Character pane

The Superscript area lets you control the placement and scale (size) of
superscript characters.
• The Offset value determines how far below the baseline QuarkXPress places a
superscript character. The Offset value is measured as a percentage of font size.
The default value is 33%.
• The VScale value determines the vertical size of the character and is a percentage of font size. The HScale value determines width and is a percentage of the

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normal character width (as specified by the font designer). The default value for
both scales is 100%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

SUBSCRIPT (AREA)
Edit & Preferences & Preferences & Character pane

The Subscript area lets you control the placement and scale (size) of
subscript characters.
• The Offset value determines how far above the baseline QuarkXPress places
a subscript character. The Offset value is measured as a percentage of font
size. The default value is 33%.
• The VScale value determines the vertical size of the character and is a percentage of font size. The HScale value determines width and is a percentage of the
normal character width (as specified by the font designer). The default value
for both scales is 100%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

SMALL CAPS (AREA)
Edit & Preferences & Preferences & Character pane

The Small Caps area lets you control the scale of characters with the Small
Caps type style applied to them. The VScale value determines the vertical size of
the character and is measured as a percentage of font size. The HScale value
determines width and is measured as a percentage of the normal character width
(as specified by the font designer). The default value for both scales is 75%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

SUPERIOR (AREA)
Edit & Preferences & Preferences & Character pane

The Superior area lets you control the scale of superior characters. The VScale
value determines the vertical size of the character and is measured as a percentage of font size. The HScale value determines width and is measured as a
percentage of the normal character width (as specified by the font designer).
The default value for both scales is 50%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

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L I G AT U R E S ( A R E A ) — M A C O S O N LY
Edit & Preferences & Preferences & Character pane

The Ligatures controls let you use ligatures built into a font. A ligature is a
typographic convention in which certain characters are combined into a single
character. Most fonts designed for the Mac OS contain ligatures for the
characters “f” followed by “i,” and “f” followed by “l”.
• Check Ligatures to combine all instances of “f” followed by “i” and “f” followed
by “l” into ligatures. You can edit and check the spelling of words containing
ligatures as if the ligatures were separate characters. This option is unchecked
by default.
• When you check Ligatures, the Break Above field lets you specify the kerning
or tracking value (measured in 1/200 em space increments) above which characters
will not be combined into ligatures. For example, a headline with a large tracking
value would probably not contain ligatures. The default value is 1.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 10

.005 (1/200) em space

.001

• To prevent the second two letters in “ffi” and “ffl” (as in office and waffle) from
being combined into ligatures, check Not “ffi” or “ffl.” Three-character ligatures
for these combinations, common in traditional typesetting systems, are not
standardized in fonts designed for Mac OS, so some typographers prefer to keep
all three letters separate rather than combine only two of them. This option is
unchecked by default.
AUTO KERN ABOVE (CHECK BOX AND FIELD)
Edit & Preferences & Preferences & Character pane

Checking Auto Kern Above lets QuarkXPress use kerning tables, which are built
into most fonts, to control intercharacter spacing. The Auto Kern Above field
lets you specify the point size above which automatic kerning should be used.
The Auto Kern Above feature also implements custom tracking information
specified in the Tracking Values dialog box for a selected font (Utilities &
Edit Tracking). This option is checked by default, with a 4-point threshold.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

2 to 720 pt

various (", pt, cm, etc.)

.001

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S TA N D A R D E M S PA C E ( C H E C K B O X )
Edit & Preferences & Preferences & Character pane

An em space is made of two en spaces. You insert an en space in text by pressing
Option+space (Mac OS) or Ctrl+Shift+6 (Windows). Checking Standard Em
Space specifies an em space equivalent to the point size of the text (for example,
24-point text has a 24-point em space). If Standard Em Space is unchecked,
QuarkXPress uses the width of the two zeros in the current font as the em space
width. This option is unchecked by default.
F L E X S PA C E W I D T H ( F I E L D )
Edit & Preferences & Preferences & Character pane

A flexible space is a user-modifiable variation of a standard en space, used when
a standard space is not aesthetically pleasing. The Flex Space Width field lets
you change the 50% default width of a flexible space. To create a breaking
flexible space, press Option+Shift+space (Mac OS) or Ctrl+Shift+5 (Windows);
to create a nonbreaking flexible space, press C+Option+Shift+space (Mac OS)
or Ctrl+Alt+Shift+5 (Windows).
The Flex Space Width value is expressed as a percentage of the normal en space
for a given font and font size.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 400%

percent

ACCENTS FOR ALL CAPS (CHECK BOX)
Edit & Preferences & Preferences & Character pane

The Accents for All Caps check box lets you specify whether to include accent
marks on accented characters with the All Caps type style applied. This option
is checked by default.
∫

The Accents for All Caps feature applies to documents created in
QuarkXPress 3.2 or later. To take advantage of improvements such as
Accents for All Caps, you can update an earlier document’s text flow by
pressing Option (Mac OS) or Alt (Windows) while you click Open in the
Open dialog box.

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T O O L S ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Tools pane lets you specify default characteristics for the Zoom tool Z and
for the items created by the various item creation tools.
∫

You can also access the Tools pane by double-clicking an item creation tool or
the Zoom tool Z in the Tools palette.

The Tools pane for documents

T O O L D E FA U LT S ( L I S T )
Edit & Preferences & Preferences & Tools pane

Choose the tool or tools whose default settings you want to change by clicking
their icons in the Tool Defaults list. To choose more than one tool to modify at
a time, press C+click (Mac OS) or Ctrl+click (Windows). You can also
Shift+click to select a range of tools.

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MODIFY (BUTTON)
Edit & Preferences & Preferences & Tools pane

Click Modify to change the default attributes for items created by the selected
item creation tool(s). For example, if you wanted all future text boxes to have a
3-point border width, you could specify that by selecting the text box creation
tool and clicking Modify.
• All the tools in the Tools list are item creation tools, with the exception of the
Zoom tool Z.
• Clicking Modify displays the Modify dialog box. This Modify dialog box is the
same one that displays for selected items through the Item menu (Item &
Modify); however, some controls (such as those that determine position and
size) are omitted. When you click Modify with more than one tool selected,
the Modify dialog box may provide a more limited set of options that are
common to all selected tools. For information about the Modify dialog box,
see Chapter 6, “Item Menu.”
VIEW (DIALOG BOX)
Edit & Preferences & Preferences & Tools pane & Zoom tool & Modify

The View dialog box is available when you click Modify while the Zoom tool Z
is selected in the Tools list. The View Scale area lets you control the range and
the increment of the view change when you click on a document with the
Zoom tool Z.
• The Minimum field determines the smallest document view the Zoom tool Z
can display.
• The Maximum field determines the largest document view the Zoom tool Z
can display.
• The Increment field determines the percent of change in view for each time
you click the Zoom tool Z. The default value is 25%.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

10 to 800%

percent

The Form Box tool has significantly different controls than the Modify dialog
box for a form box. Using the Tools pane to modify the default settings for a
form box will display the Form Tool Preferences dialog box; enter a value in the
Width and Height fields to set the default size of a form box.

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∫

Using the Tools pane to modify the image map default settings displays the
Image Map Properties dialog box. Use the Flatten Shape area to reduce the
number of Bézier points your circular or Bézier image map has; click Maximum
Points and use the field to enter the maximum number of points you want your
image map to contain. Your circular or Bézier image map can contain 3 to 1000
Bézier points. Click Granularity and use the slider to specify how closely the
points in your image map should match the curve you drew. Setting the slider to
Coarse means that the points in your image map will not be very close to the
curve you drew; your image map will have fewer points. Setting the slider to
Fine means that the points in the image map will be very close or identical to
the curve you drew; your image map will have more points.

SIMILAR TYPES (BUTTON)
Edit & Preferences & Preferences & Tools pane

To quickly select multiple tools of similar type in the list (for example, all picture
box tools when you have a picture box tool selected, or all line tools when you
have a line tool selected), select a tool from the list, then click Similar Types.
Click Modify to edit preferences common to all the selected tools.
SIMILAR SHAPES (BUTTON)
Edit & Preferences & Preferences & Tools pane

To quickly select two tools of similar shape in the list (for example, both rectangular box tools p T), select a tool from the list, then click Similar
Shapes. Click Modify to edit preferences common to both tools.
U S E D E FA U LT P R E F S ( B U T T O N )
Edit & Preferences & Preferences & Tools pane

If you have modified the preferences for a tool and want to change them back,
select the tool(s) from the list and click Use Default Prefs.
D E FA U LT T O O L PA L E T T E ( B U T T O N )
Edit & Preferences & Preferences & Tools pane

You can modify the Tools palette by showing and hiding tools. If you have
made modifications to the QuarkXPress Tools palette and you want to restore
the original palette, click Default Tool Palette. This button affects the palette
itself, not the preferences set using the Modify button.
T R A P P I N G ( D I A L O G B O X PA N E ) P
Edit & Preferences & Preferences

The Trapping pane lets you specify default settings for the way QuarkXPress
traps colors and objects when you color separate a print document.

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Preferences dialog box Trapping pane

TRAPPING METHOD (AREA)
Edit & Preferences & Preferences & Tra pping pane

The Trapping Method area lets you specify the method QuarkXPress
uses to determine the trapping relationship between object colors and
background colors.
• Click Absolute to trap using the values in the Auto Amount and Indeterminate fields according to the object and background colors involved. If the object
color is darker, the background chokes the object color by the Auto Amount
value. If the object color is lighter, the object is spread into the background
by the Auto Amount value. Absolute is the default option.
• Click Proportional to trap using the value in the Auto Amount field multiplied
by the difference between the luminosity (lightness or brightness) of the object
color and background color. Proportional trapping compares the luminosity of
the object color and background color to determine how different they are, and
applies trapping accordingly.
• Click Knockout All to turn trapping off.

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PROCESS TRAPPING (CHECK BOX)
Edit & Preferences & Preferences & Tra pping pane

When Process Trapping is checked, QuarkXPress traps each process separation
plate individually when a page contains overlapping process colors. When you
print color separations, QuarkXPress compares the darkness of each process
component of an object color to the darkness of the corresponding process component of the background color, then traps accordingly. For example, the shade
of cyan in an object color is compared to the shade of cyan in the background
color; similar comparisons are made for the other plates that will be output.
This option is checked by default.
• When adjoining process colors have an absolute trapping relationship, and
Process Trapping is checked, QuarkXPress divides the Auto Amount trapping
value in half, and applies the resulting value to the darker component of the
color on each plate (as shown in the table). Dividing the value among plates
creates a smoother trap while providing the same area of overlap.
ABSOLUTE
TRAP

COLOR

OBJECT

BACKGROUND

70%

30%

+ /2 trap
amount

30%

50%

– /2 trap
amount

70%

80%

– /2 trap
amount

20%

15%

+ /2 trap
amount

P R O P O RT I O N A L
TRAP

Auto Amount
(70%–30%)÷2
Auto Amount
(30%–50%)÷2
Auto Amount
(70%–80%)÷2
Auto Amount
(20%–15%)÷2

• When abutting process colors have a proportional trapping relationship,
QuarkXPress multiplies the Auto Amount value specified in the Trapping pane
by the difference in darkness between the object color and the background
color. The resulting trapping value is then applied as explained above for colors
with absolute trapping relationships.
• When Process Trapping is unchecked, QuarkXPress traps all process components equally using the trapping value associated with the object color relative
to the background color.

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∫

For text up to 24 points and small items (dimensions up to 10 points),
QuarkXPress attempts to preserve the item’s shape during process trapping by
not allowing automatic spreads or chokes when the item’s shape would be
compromised. QuarkXPress does this by comparing the darkness of each
process component of an item to the darkness of its entire background. A
spread is applied only when the process components of an item are less than or
equal to half the darkness of its background. A choke is applied only when the
process components of a background are less than or equal to half the darkness
of the item in front of it. (Text cannot be choked.)

IGNORE WHITE (CHECK BOX)
Edit & Preferences & Preferences & Tra pping pane

The Ignore White check box lets you specify that an object color in front of
multiple background colors — including white — will not take white into
account when trapping. This option is checked by default.
• When Ignore White is unchecked, all items overprint a white background
(overprint is treated as an infinite choke). If an object color is in front of both
a white background and a background color against which the object color is
specified to spread, the object color will trap to the indeterminate color.
• If an object color is in front of both a white background and two or more background colors to which the object color is specified to choke, the object color
will choke (trap) using the smallest choke value.
AUTO AMOUNT (FIELD)
Edit & Preferences & Preferences & Tra pping pane

The Auto Amount field lets you control the amount of trapping that
QuarkXPress applies to object and background colors that have an Auto
Amount (+/–) relationship specified in the Trap Specifications dialog box
(Edit & Colors & Edit Trap) or Trap Information palette (View & Show
Trap Information). The default amount is .144 point.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 36 pt

points

.001

You can also choose Overprint from the field’s pop-up menu. This causes object
and background colors with Auto Amount (+/–) specified in the Trap Specifications dialog box or Trap Information palette to overprint.

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I N D E T E R M I N AT E ( F I E L D )
Edit & Preferences & Preferences & Tra pping pane

The Indeterminate field lets you specify the amount of trapping QuarkXPress
applies to object colors that are in front of indeterminate backgrounds (multiple
colors with conflicting trapping relationships or imported pictures). The default
amount is .144 point.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±36 pt

points

.001

You can also choose Overprint from the field’s pop-up menu. This causes object
colors to overprint indeterminate backgrounds.
KNOCKOUT LIMIT (FIELD)
Edit & Preferences & Preferences & Tra pping pane

The Knockout Limit value (expressed as a percentage of luminosity of the
object color compared to the background color) lets you control the point at
which an object color knocks out a background color. The default value is 0%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

OVERPRINT LIMIT (FIELD)
Edit & Preferences & Preferences & Tra pping pane

The Overprint Limit value controls the following:
• Although the default color Black overprints by default, objects colored black
with shade values below the Overprint Limit will not overprint.
• Any object that has a color that is set to Overprint (in the Trap Specifications
dialog box) and that has a shade value below the Overprint Limit will
not overprint.
• If the value of the black component of a “rich black” is below the overprint
limit, rich black trapping will not occur. For information about rich black, see
“Creating and Using a Rich Black” in Chapter 13, “Trapping,” in A Guide to
QuarkXPress: Using QuarkXPress.
For example, if you enter 95% in this field, a 90% shaded object that has a color
set to Overprint a background color (in the Trap Specifications dialog box)
will not overprint, but will instead trap according to the Auto Amount value
specified. The default Overprint Limit is 95%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

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L AY E R ( D I A L O G B O X PA N E )
Edit & Preferences & Preferences

The Layer pane lets you specify the settings used when a new layer is created.

Preferences dialog box Layer pane

N E W L AY E R S E T T I N G S ( A R E A )
Edit & Preferences & Preferences & Layer pane

The New Layer Settings area lets you modify default layer preferences.
• The Visible check box displays and prints items on new layers. Layers that are
not visible do not print.
• The Suppress Printout check box prevents the printing of items on layers.
However, you can use the Suppress Printout and Suppress Picture Printout
controls in the Modify dialog box (Item menu) to override this setting and
print individual items on a layer. Suppress Printout is available only for print
documents. P
• The Locked check box locks items on new layers. Items are locked into position
on their layers and cannot be moved. However, by changing an item’s Origin
Across and Origin Down values (Item & Modify & Box tab), a locked item
can be moved upon its layer.
• The Keep Runaround check box maintains runaround so that text on visible
layers flows around items on hidden layers.

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COLOR MANAGEMENT (COMMAND) P
Edit & Preferences

The Color Management command displays the Color Management
Preferences dialog box, which lets you customize settings for QuarkCMS
QuarkXTensions software. The Color Management command is available
when the QuarkCMS QuarkXTensions software is loaded.
Changes made to Color Management Preferences affect only the open document, but all new documents will inherit the preferences specified while no
document is open. To use color management, see Chapter 12, “Color,” in A
Guide to QuarkXPress: Using QuarkXPress.
COLOR MANAGEMENT PREFERENCES (DIALOG BOX) P
Edit & Preferences & Color Mana gement

The Color Management Preferences dialog box lets you specify color management preferences for your monitor and output devices, imported pictures, and
any colors you use in QuarkXPress.

Color Management Preferences dialog box

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C O L O R M A N A G E M E N T A C T I V E ( C H E C K B O X ) — M A C O S O N LY P
Edit & Preferences & Color Mana gement

The Color Management Active check box lets you enable color management for QuarkXPress. When Color Management Active is checked, the
QuarkCMS QuarkXTensions software is enabled and the other options in
the Color Management Preferences dialog box are available. This option
is unchecked by default.
C O L O R M A N A G E M E N T ( P O P - U P M E N U ) — W I N D O W S O N LY P
Edit & Preferences & Color Mana gement

The Color Management pop-up menu lets you enable color management for
QuarkXPress. When you choose a Color Management Module (CMM) from the
Color Management pop-up menu, the QuarkCMS QuarkXTensions software is
enabled and the other options in the Color Management Preferences dialog
box are available. The default option is Disabled.
D E S T I N AT I O N P R O F I L E S ( A R E A ) P
Edit & Preferences & Color Mana gement

The Destination Profiles area lets you choose International Color Consortium
(ICC) profiles that correspond to your devices.
• The Monitor pop-up menu lets you choose a profile that corresponds to
your monitor.
• The Composite Output pop-up menu lets you choose a profile that corresponds
to the output device you will use to print color composite proofs.
• The Separation Output pop-up menu lets you choose a profile that corresponds
to the output device you will use for final separations.
D E FA U LT S O U R C E P R O F I L E S ( A R E A ) P
Edit & Preferences & Color Mana gement

The Default Source Profiles area lets you define default profiles for the solid
color and image source for the RGB, CMYK, and Hexachrome color models.
The RGB, CMYK, and Hexachrome tabs are similar, but their pop-up menus
contain different options.
R G B ( D I A L O G B O X TA B ) P
Edit & Preferences & Color Mana gement

The pop-up menus in the RGB tab let you define default profiles for solid color
and image sources for the RGB color model. The RGB tab is divided into two
areas, Solid Colors and Images.

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RGB tab
SOLID COLORS (AREA) P
Edit & Preferences & Color Mana gement & RGB tab

The Solid Colors area lets you specify RGB color sources for RGB colors created in QuarkXPress. Use the Profile pop-up menu to choose a profile that
corresponds to the appropriate RGB color source for RGB colors created in
QuarkXPress. Use the Rendering Intent pop-up menu to choose a rendering
intent for RGB colors. A rendering intent tells the Color Management Module
(CMM) what color properties it should preserve when it translates a color
from the source device gamut to the destination device gamut:
• The Perceptual option scales all the colors in the source gamut so that they all
fit within the destination gamut.
• The Relative Colorimetric option retains colors that are in both the source
gamut and the destination gamut. The only source colors that are changed are
those that are not within the destination gamut.
• The Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
• The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut. Colors that are outside the destination gamut
are adjusted in relation to how they would look when printed on white paper.
IMAGES (AREA) P
Edit & Preferences & Color Mana gement & RGB tab

If you routinely scan images with a particular RGB scanner, the Images area
lets you choose a color source that corresponds to that scanner. Use the Profile
pop-up menu to choose a profile that corresponds to the scanner. Use the

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Rendering Intent pop-up menu to choose a rendering intent for RGB images.
A rendering intent tells the Color Management Module (CMM) what color
properties it should preserve when it translates a color from the source device
gamut to the destination device gamut:
• The Perceptual option scales all the colors in the source gamut so that they all
fit within the destination gamut.
• The Relative Colorimetric option retains colors that are in both the source
gamut and the destination gamut. The only source colors that are changed are
those that are not within the destination gamut.
• The Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
• The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut. Colors that are outside the destination gamut
are adjusted in relation to how they would look when printed on white paper.
COLOR MANAGE RGB SOURCES TO RGB DESTINATIONS (CHECK BOX) P
Edit & Preferences & Color Mana gement & RGB tab

The Color Manage RGB Sources to RGB Destinations check box lets you
specify whether QuarkCMS will apply color management when the color
space of the color or image is the same as the Monitor or Composite
Output profile color space.
C M Y K ( D I A L O G B O X TA B ) P
Edit & Preferences & Color Mana gement

The pop-up menus in the CMYK tab let you choose profiles that correspond to
the appropriate process CMYK color sources.

CMYK tab

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SOLID COLORS (AREA) P
Edit & Preferences & Color Mana gement & CMYK tab

The Solid Colors area lets you define default profiles for color and image sources
for the CMYK color model. Use the Profile pop-up menu to choose a profile that
corresponds to the appropriate CMYK color source for CMYK colors created in
QuarkXPress. Use the Rendering Intent pop-up menu to choose a rendering
intent for CMYK colors. A rendering intent tells the Color Management Module
(CMM) what color properties it should preserve when it translates a color from
the source device gamut to the destination device gamut:
• The Perceptual option scales all the colors in the source gamut so that they all
fit within the destination gamut.
• The Relative Colorimetric option retains colors that are in both the source
gamut and the destination gamut. The only source colors that are changed are
those that are not within the destination gamut.
• The Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
• The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut. Colors that are outside the destination gamut
are adjusted in relation to how they would look when printed on white paper.
IMAGES (AREA) P
Edit & Preferences & Color Mana gement & CMYK tab

If you routinely scan images with a particular CMYK scanner, the Images area
lets you choose a color source that corresponds to that scanner. Use the Profile
pop-up menu to choose a profile that corresponds to the scanner. Use the
Rendering Intent pop-up menu to choose a rendering intent for CMYK
images. A rendering intent tells the Color Management Module (CMM)
what color properties it should preserve when it translates a color from
the source device gamut to the destination device gamut:
• The Perceptual option scales all the colors in the source gamut so that they all
fit within the destination gamut.
• The Relative Colorimetric option retains colors that are in both the source
gamut and the destination gamut. The only source colors that are changed are
those that are not within the destination gamut.
• The Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
• The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut. Colors that are outside the destination gamut
are adjusted in relation to how they would look when printed on white paper.

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C O L O R M A N A G E C M Y K S O U R C E S T O C M Y K D E S T I N AT I O N S
(CHECK BOX) P
Edit & Preferences & Color Mana gement & CMYK tab

The Color Manage CMYK Sources to CMYK Destinations check box lets you
specify whether QuarkCMS will apply color management when the color space
of the color or image is the same as the Separation Output profile color space.
H E X A C H R O M E ( D I A L O G B O X TA B ) P
Edit & Preferences & Color Mana gement

The pop-up menus in the Hexachrome tab let you choose profiles that
correspond to the appropriate Hexachrome color sources.

Hexachrome tab
SOLID COLORS (AREA) P
Edit & Preferences & Color Mana gement & Hexachrome tab

The Solid Colors area lets you define default profiles for color and image
sources for the Hexachrome color model. Use the Profile pop-up menu to
choose a profile that corresponds to the appropriate Hexachrome color source
for Hexachrome colors created in QuarkXPress. Use the Rendering Intent
pop-up menu to choose a rendering intent for Hexachrome colors. A rendering intent tells the Color Management Module (CMM) what color properties
it should preserve when it translates a color from the source device gamut to
the destination device gamut:
• The Perceptual option scales all the colors in the source gamut so that they all
fit within the destination gamut.

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• The Relative Colorimetric option retains colors that are in both the source
gamut and the destination gamut. The only source colors that are changed are
those that are not within the destination gamut.
• The Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
• The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut. Colors that are outside the destination gamut
are adjusted in relation to how they would look when printed on white paper.
IMAGES (AREA) P
Edit & Preferences & Color Mana gement & Hexachrome tab

The Images area lets you choose a color source that corresponds to a
Hexachrome scanner. Use the Profile pop-up menu to choose a profile that
corresponds to the scanner. Use the Rendering Intent pop-up menu to
choose a rendering intent for Hexachrome colors. A rendering intent tells the
Color Management Module (CMM) what color properties it should preserve
when it translates a color from the source device gamut to the destination
device gamut:
• The Perceptual option scales all the colors in the source gamut so that they all
fit within the destination gamut.
• The Relative Colorimetric option retains colors that are in both the source
gamut and the destination gamut. The only source colors that are changed are
those that are not within the destination gamut.
• The Saturation option considers the saturation of source colors, and changes
them to colors with the same relative saturation in the destination gamut.
• The Absolute Colorimetric option retains colors that are in both the source
gamut and the destination gamut. Colors that are outside the destination gamut
are adjusted in relation to how they would look when printed on white paper.
D I S P L AY S I M U L AT I O N ( P O P - U P M E N U ) P
Edit & Preferences & Color Mana gement

The Display Simulation pop-up menu lets you define the color space you want
to simulate on your monitor.

Display Simulation pop-up menu

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• The Off (Mac OS) or None (Windows) option deactivates the display
simulation feature.
• The Monitor Color Space option automatically simulates an optimum display
based upon the ICC profile selected for your monitor in the Destination
Profiles area (and your monitor’s ability to display color).
• The Composite Output Color Space option automatically simulates an
optimum display based on the ICC profiles selected for your composite output
and your monitor (Destination Profiles area). The result you see on your
monitor is based on its ability to display color.
• The Separation Output Color Space option automatically simulates an
optimum display based upon the ICC profiles selected for your separation
output and your monitor (Destination Profiles area). The result you see
on your monitor is based on its ability to display color.

∫

The Display Simulation option is available only when the monitor is set to
display more than 256 colors.

INDEX (COMMAND)
Edit & Preferences & Index

When the Index QuarkXTensions software is loaded, the Index command
displays the Index Preferences dialog box.
INDEX PREFERENCES (DIALOG BOX)
Edit & Preferences & Index

The Index Preferences dialog box lets you customize your index marker color
and punctuation for built indexes.

Index Preferences dialog box

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INDEX MARKER COLOR (BUTTON)
Edit & Preferences & Index

Clicking the Index Marker Color button displays a color selector. Selecting a new
color will change the color of the index markers in your QuarkXPress document.
S E PA R AT I O N C H A R A C T E R S ( A R E A )
Edit & Preferences & Index

The Separation Characters settings affect how your built index is punctuated.
F O L L O W I N G E N T RY ( F I E L D )
Edit & Preferences & Index & Separa tion Characters area

Enter characters in the Following Entry field to specify the punctuation that
immediately follows each entry in an index. For example, entering a comma
and a space in the Following Entry field would generate an entry such as
“QuarkXPress, xii, 15–17, 19” when you build your index.
B E T W E E N PA G E # S ( F I E L D )
Edit & Preferences & Index & Separa tion Characters area

Enter characters in the Between Page #s field to specify the words or punctuation that separate a list of page numbers in an index. For example, entering a
comma and a space in the Between Page #s field would generate an entry such
as “QuarkXPress, xii, 12, 19” when you build your index.
B E T W E E N PA G E R A N G E ( F I E L D )
Edit & Preferences & Index & Separa tion Characters area

Enter characters in the Between Page Range to specify the words or punctuation
that separate a range of pages in an index. For example, entering an en dash in
the Between Page Range field would generate an entry such as “QuarkXPress,
15–17, 19–21” when you build your index.
BEFORE CROSS-REFERENCE (FIELD)
Edit & Preferences & Index & Separa tion Characters area

Enter characters in the Before Cross–Reference field to specify the words
or punctuation that precede a cross-reference (usually a period, semicolon,
or space). For example, entering a semicolon and a space in the Before
Cross–Reference field would generate an entry such as “QuarkXPress, xii,
15–17, 19; See also Page Layout” when you build your index.

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CROSS-REF STYLE (POP-UP MENU)
Edit & Preferences & Index & Separa tion Characters area

The Cross-Ref style pop-up menu allows you to select a character style sheet
to apply to your cross-references. This style sheet is applied only to “See,” “See
Also,” or “See Herein,” not to the entry or the reference. For example, choosing
a character style sheet using an italic font would generate an entry such as
“QuarkXPress, xii, 15–17, 19; See also Page Layout” when you build your index.
BETWEEN ENTRIES (FIELD)
Edit & Preferences & Index & Separa tion Characters area

Enter characters in the Between Entries to specify the words or punctuation
inserted between entries in a run-in index or at the end of a paragraph in a
nested index. For example, entering a semicolon in the Between Entries field
would generate an entry such as this when you build your run-in index:
“QuarkXPress, xii, 15–17, 19; QuarkXPress Passport, xiii, 25-28, 39.”

STYLE SHEETS COMMAND
Style sheets let you group paragraph formats, character attributes, rules, and tab settings so they can be applied collectively with one action. The Style Sheets command
(Shift+F11) displays the Style Sheets dialog box, which lets you create and manage
paragraph and character style sheets. You apply style sheets to text using the
Paragraph Style Sheet or Character Style Sheet command in the Style menu,
keyboard commands, or the Style Sheets palette (View & Style Sheets).
∫

Style sheets created when no documents are open are included with all subsequently created documents; style sheets created when a document is active
are specific to that document.

STYLE SHEETS (DIALOG BOX)
Edit & Style Sheets

The Style Sheets dialog box lets you create, edit, duplicate, and delete
paragraph and character style sheets. You can also append style sheets
from another document.

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There are two lists. The top list displays a list of style sheets according to the
option you chose from the Show pop-up menu. The bottom list provides a
list of the major attributes contained by a style sheet selected in the top list.
Paragraph style sheet names are preceded by a π icon, and character style
sheets are preceded by a Ø icon.

Style Sheets dialog box

SHOW (POP-UP MENU)
Edit & Style Sheets

The Show pop-up menu determines which style sheets are displayed in the
Style Sheets dialog box list.
• Choose All Style Sheets to display all the style sheets available to the document.
When no document is open, only the default style sheets common to all
documents are displayed.
• Choose Paragraph Style Sheets to display only paragraph style sheets. Paragraph style sheets are style sheets that contain paragraph formatting and are
applied to an entire paragraph. Each paragraph style sheet also contains one
default character style sheet.
• Choose Character Style Sheets to display only character style sheets. Character
style sheets are style sheets that contain only character formatting and can be
applied exclusively to selected text.

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• Choose Style Sheets In Use to display only those style sheets that have been
applied to text somewhere in the active document.
• Choose Style Sheets Not Used to display only those style sheets that are not
applied to text in the active document.

∫

The Normal paragraph and character style sheets are always available to all
documents. QuarkXPress automatically applies the Normal paragraph style
and Normal character style sheet to all newly created text boxes. The Normal
paragraph style sheet can only contain the Normal character style sheet.
Default paragraph formats and character attributes for newly created text
boxes are determined by the specifications in the Normal paragraph and
character style sheets. You can edit these attributes at any time. To globally
change the Normal paragraph and character style sheets so that changes
apply to all new documents, edit both style sheets with no document open.

NEW (POP-UP BUTTON)
Edit & Style Sheets

The New pop-up button lets you create up to 1,000 default or document-specific
style sheets. The pop-up button has two options: πParagraph and ØCharacter.
• Choose πParagraph to create a style sheet that contains paragraph attributes.
(Paragraph style sheets also contain a default character style sheet.) The Edit
Paragraph Style Sheet dialog box displays.
• Choose ØCharacter to create a style sheet that contains only character attributes. The Edit Character Style Sheet dialog box displays.
EDIT (BUTTON)
Edit & Style Sheets

The Edit button displays the Edit Paragraph Style Sheet dialog box or the Edit
Character Style Sheet dialog box, depending on what type of style sheet you
have selected in the list. When the dialog box displays, it shows the current
Description for that style sheet. You can also double-click a style sheet in the
list to display the dialog box.
D U P L I C AT E ( B U T T O N )
Edit & Style Sheets

The Duplicate button creates an identical copy of the selected style sheet.
QuarkXPress automatically opens the Edit Paragraph Style Sheet dialog box or
the Edit Character Style Sheet dialog box so that you can rename and edit the
duplicated style sheet.

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DELETE (BUTTON)
Edit & Style Sheets

The Delete button removes the selected style sheet(s) from the active document.
If the style sheet was used in the document, an alert lets you choose a replacement style sheet. If you choose No Style in the alert dialog box, text to which
the deleted style sheet was applied will retain the attributes of the deleted style
sheet, but No Style will be checked in the Style Sheet submenu (Style menu)
when those paragraphs are selected. If you choose another replacement style
sheet in the alert dialog box, any text that the deleted style sheet was applied to
will take on the attributes of the new style sheet, with local formatting retained.
You cannot delete the Normal style sheets.
APPEND (BUTTON)
Edit & Style Sheets

The Append button lets you import style sheets from another document.
A dialog box lets you choose a QuarkXPress document from which to
append style sheets.
Selecting a document in the dialog box and clicking Open displays the Append
Style Sheets dialog box. This dialog box offers the same controls as the Style
Sheets tab of the Append dialog box (File & Append). For information about
appending items, see “Append (dialog box)” in Chapter 3, “File Menu.”
S AV E ( B U T T O N )
Edit & Style Sheets

The Save button saves changes made to any style sheets in the Style Sheets
dialog box. When you click Save, QuarkXPress updates text in the document
to match the new style sheet specifications and closes the dialog box.
E D I T PA R A G R A P H S T Y L E S H E E T ( D I A L O G B O X )
Edit & Style Sheets & New & Para gra ph

Clicking New & Paragraph (or clicking Edit or Duplicate when a paragraph
style sheet is selected) displays the Edit Paragraph Style Sheet dialog box,
which lets you create or edit a paragraph style sheet. Default settings for new
style sheets are taken from the selected text.

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Edit Paragraph Style Sheet dialog box

• The Name field lets you specify a name for a new style sheet or rename an
existing style sheet.
• Below the Name field are four tabs: General, Formats, Tabs, and Rules. The
Formats, Tabs, and Rules tabs let you specify the paragraph formats that will
be automatically applied to text whenever you apply a paragraph style sheet.
The controls in these three tabs are the same as those found in the Paragraph
Attributes dialog box (Style & Formats). For specific information about the
controls in the Formats, Tabs, and Rules tabs, see “Formats (dialog box tab),”
“Tabs (dialog box tab),” and “Rules (dialog box tab)” in Chapter 5, “Style Menu.”
The controls in the General tab are described here.
G E N E R A L ( D I A L O G B O X TA B )
Edit & Style Sheets & New & Para gra ph & General tab

The Edit Paragraph Style Sheet dialog box General tab lets you specify
keyboard commands and other attributes for a style sheet.

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K E Y B O A R D E Q U I VA L E N T ( F I E L D )
Edit & Style Sheets & New & Para gra ph & General tab

The Keyboard Equivalent field lets you specify a keyboard command that will
automatically apply the style sheet. On Mac OS, select the Keyboard Equivalent
field and then press any combination of C, Option, Control, Shift, the numeric
characters on the keypad, and the F5–F15 keys on the Apple Extended Keyboard.
On Windows, select the Keyboard Equivalent field and then press any combination of Ctrl or Ctrl+Alt and a numeric character on the keypad.
∫

Mac OS only: if you use one of the function keys (F5–F15) for a style sheet keyboard command, it overrides the QuarkXPress default keyboard command when
you are editing text.

BASED ON (POP-UP MENU)
Edit & Style Sheets & New & Para gra ph & General tab

The Based On pop-up menu lets you base a new style sheet on an existing style
sheet by choosing a style sheet name. The default option is No Style.
∫

Modifications made to a style sheet upon which another style sheet is based
affect both style sheets.

NEXT STYLE (POP-UP MENU)
Edit & Style Sheets & New & Para gra ph & General tab

The Next Style pop-up menu lets you specify a style sheet to follow the current
style sheet when you are entering text. For example, you could specify that
a paragraph with a “subheading” style sheet be followed automatically by a
paragraph with a “byline” style sheet, which in turn could be followed by a
paragraph with a “body copy” style sheet. The style automatically changes to
the style specified in the Next Style pop-up menu after Return (Mac OS) or
Enter (Windows) is pressed at the end of the paragraph. Choosing a Next Style
option does not affect existing text.
• The pop-up menu lists all style sheets in the Style Sheets dialog box for the
active document. When no documents are open, it lists the default style sheets.
• Choose Self from the Next Style pop-up menu to continue using the same style
sheet in the next paragraph.
C H A R A C T E R AT T R I B U T E S ( A R E A )
Edit & Style Sheets & New & Para gra ph & General tab

Paragraph style sheets also contain a character style sheet. The character style
sheet is applied to all the characters in the paragraph whenever you apply a
paragraph style sheet.

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• The Style pop-up menu contains a list of all the character style sheets available
to the active document and lets you choose the character style used by the
paragraph style sheet.
• Click New to create a new character style sheet in the Edit Paragraph Style
Sheet dialog box. This displays the Edit Character Style Sheet dialog box. After
you make your edits, click OK to return to the Edit Paragraph Style Sheet
dialog box. The new style sheet name will automatically display in the Style
pop-up menu.
• Click Edit to edit the character style sheet chosen in the Style pop-up menu.
This displays the Edit Character Style Sheet dialog box. After you make your
edits, click OK to return to the Edit Paragraph Style Sheet dialog box.
EDIT CHARACTER STYLE SHEET (DIALOG BOX)
Edit & Style Sheets & New & Character

Clicking New & Character (or clicking Edit or Duplicate when a character
style sheet is selected) displays the Edit Character Style Sheet dialog box, which
lets you create or edit a character style sheet.

Edit Character Style Sheet dialog box

• The Name field lets you specify a name for a new style sheet or rename an
existing style sheet.
• The Keyboard Equivalent field lets you specify a keyboard command that will
automatically apply the style sheet. On Mac OS, select the Keyboard Equivalent
field and then press any combination of C, Option, Control, Shift, the numeric
characters on the keypad, and the F5–F15 keys on the Apple Extended Keyboard.

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On Windows, select the Keyboard Equivalent field and then press any combination of Ctrl or Ctrl+Alt and a numeric character on the keypad.
• The Based On pop-up menu lets you base a style sheet on an existing style
sheet by choosing a style sheet name. Modifications made to a style sheet upon
which another style sheet is based affect both style sheets. The default option
is No Style.
• The controls below the Based On pop-up menu in the Edit Character Style
Sheet dialog box are the same as those found in the Character Attributes dialog
box (Style & Character). For information about character style, see Chapter 5,
“Style Menu.”

∫

Mac OS only: If you use one of the function keys (F5–F15) for a style sheet keyboard command, it overrides the QuarkXPress default keyboard command when
you are editing text.

COLORS COMMAND
The Colors command (Shift+F12) displays the Colors dialog box, which lets you create and manage colors. You can also change the way a color traps to other colors. You
apply colors to text, items, and box attributes using the Colors palette (View &
Show Colors); you can also apply colors to text using style sheets and the Color
submenu of the Style menu.
∫

Colors created when no documents are open are included with all subsequently
created documents; colors created when a document is active are specific to
that document.

COLORS (DIALOG BOX)
Edit & Colors

The Colors dialog box lets you create, edit, duplicate, delete, and specify trapping for the current colors. You can also append colors from another document.
The top of the dialog box displays a list of colors according to the option you
chose from the Show pop-up menu, and the bottom displays the composition
of the selected color.
When no documents are open, the list displays all default colors. When a document is active, the list only displays colors for the active document. The default
color list includes:
• Red, Green, and Blue: You can edit these colors or delete them from the default
color list.

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• Cyan, Magenta, Yellow, Black, and White: You cannot edit or delete these colors.
• Registration: You can edit the Registration color, but you cannot delete it.
Changing the Registration color only changes the way the color displays
on-screen.

∫

You should apply the Registration color to lines when creating your own registration or crop marks. Text, pictures, or items to which the Registration color has
been applied will print on all separation plates.

Colors dialog box

SHOW (POP-UP MENU)
Edit & Colors

The Show pop-up menu determines which colors are displayed in the Colors
dialog box list.
• Choose All Colors to display all the colors available to the document.
When no document is open, colors that are default colors common to all
documents display.
• Choose Spot Colors to display only spot colors (which print on their own
separation plate).
• Choose Process Colors to display only process colors.
• Choose Multi-Ink Colors to display only those colors that you have built
from other process inks or spot colors using the Multi-Ink Color option in

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the Model pop-up menu of the Edit Color dialog box. (Click New, Edit, or
Duplicate to display.)
• Choose Colors In Use to display only those colors that have been applied
somewhere in the active document.
• Choose Colors Not Used to display only those colors that are not used in
the active document.
NEW (BUTTON)
Edit & Colors

The New button displays the Edit Color dialog box, which lets you add,
create, or name a new color. You can create up to 1,000 default or documentspecific colors.
EDIT (BUTTON)
Edit & Colors

The Edit button displays the Edit Color dialog box to modify the color selected
in the Colors list. You can also double-click a color to display the Edit Color
dialog box. You cannot edit or delete the following default colors: Cyan,
Magenta, Yellow, Black, and White.
D U P L I C AT E ( B U T T O N )
Edit & Colors

The Duplicate button creates a new copy of the color selected in the Colors list.
QuarkXPress automatically opens the Edit Color dialog box so that you can
rename and edit the copied color.
DELETE (BUTTON)
Edit & Colors

The Delete button removes the selected color(s) from the active document.
If the color was used in the active document, an alert lets you choose a
replacement color.
APPEND (BUTTON)
Edit & Colors

The Append button lets you import colors from another QuarkXPress document. A dialog box lets you choose a QuarkXPress document from which
to append colors.
Selecting a document in the dialog box and clicking Open displays the Append
Colors dialog box. This dialog box offers the same controls as the Colors tab of
the Append dialog box (File & Append). For information about appending
items, see Chapter 3, “File Menu.”

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EDIT TRAP (BUTTON) P
Edit & Colors

The Edit Trap button lets you specify trapping values for any item color relative
to any background color. Clicking Edit Trap displays the Trap Specifications
dialog box for the color selected in the list. For information about color-specific
trapping, see “Trap Specifications (dialog box)” later in this chapter.
S AV E ( B U T T O N )
Edit & Colors

The Save button saves changes made to any colors in the Colors dialog box.
When you click Save, QuarkXPress updates colors in the document to match
the new color specifications and closes the dialog box.
EDIT COLOR (DIALOG BOX)
Edit & Colors & New, Edit, or Duplica te

Clicking New, Edit, or Duplicate in the Colors dialog box displays the Edit
Color dialog box, which lets you create or edit a color.

Edit Color dialog box

NAME (FIELD)
Edit & Colors & New

The Name field lets you specify a name for a new color or rename an
existing color.

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MODEL (POP-UP MENU)
Edit & Colors & New

The Model pop-up menu lets you choose among various color models for creating and editing colors at any time. For example, you can modify a color created
in the RGB model by using either the HSB or CMYK model. You can also edit a
spot color such as a PANTONE™, TOYO™, or DIC™ color using one of the other
color definition models, but a spot color edited in this manner will no longer
match the originally selected version.
• RGB, an additive color system, is most often used with slide recorders or color
video monitors, and also works well for Web pages. Red, green, and blue light is
mixed to represent colors on a video screen.
• HSB resembles the manner in which artists mix colors, using hue, saturation,
and brightness. Hue describes color pigment; saturation measures the amount
of color pigment; and brightness measures the amount of black in a color.
• LAB, also referred to as “LAB color space” or “CIELAB,” is a standard threedimensional model for representing colors. LAB is a color space designed to be
independent of differing interpretations imposed by monitor or printer manufacturers. The LAB model used in QuarkXPress uses the “D50 illuminant” to be
consistent with most usage.
• CMYK, a subtractive color system, is the color model used by professional
printers. Cyan, magenta, yellow, and black inks combine to “subtract” from
white and thus reproduce most colors.
• Multi-Ink is a special model in QuarkXPress that allows you to create a multi-ink
color based on screen percentages of existing process inks or spot colors. Before
using this feature, consult with your printer or service bureau to make sure that
the percentages you choose will not cause ink-coverage problems.
• Web-safe colors are used for color consistency in Web documents. This color
model will not display in the Model pop-up menu unless the corresponding
Color Library files remain installed in your “Color” folder. For information
about Web-safe colors, see “Understanding Web-Safe Colors” in Chapter 12,
“Color,” in A Guide to QuarkXPress. W
• Web Named Colors is a model that lets you select a Web-safe color using its
assigned color name — for example, “Dark Blue.” Not all Web-safe colors are
included in the Web Named Colors palette. This color model will not display
in the Model pop-up menu unless the corresponding Color Library files remain
installed in your “Color” folder. For information about Web-safe colors, see
“Understanding Web-Safe Colors” in Chapter 12, “Color,” in A Guide to
QuarkXPress. W

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∫

The remaining color models listed below, especially PANTONE, are widely used
for print documents because each color is standardized and cataloged. These
color models will not display in the Model pop-up menu unless the corresponding Color Library files remain installed in your “Color” folder.
• PANTONE consists of the PANTONE MATCHING SYSTEM colors in solid colors
for printing on coated stock.
• TOYO and DIC are spot color matching systems popular in Japan.
• The TRUMATCH™ and FOCOLTONE™ matching systems let you specify colors that can be built on-press using the four process colors — cyan, magenta,
yellow, and black.
• PANTONE Process uses the three process colors of the PANTONE MATCHING
SYSTEM with varying levels of black to produce more than 3,000 colors.
• PANTONE ProSim simulates PANTONE colors with four-color separations for
printing on coated paper stock.
• PANTONE Uncoated consists of the PANTONE MATCHING SYSTEM colors in
solid colors for printing on uncoated paper stock.
• Hexachrome Uncoated and Hexachrome Coated are “HiFi” color matching
systems from Pantone, Inc. that consist of colors printed with six process plates
instead of the usual four. Orange and green are added to the CMYK plates to
create more impact and increase the range of reproducible colors. You should
only choose Hexachrome colors in your document after you have talked to
your printer and planned on printing a Hexachrome job.
COLOR WHEEL OPTIONS (COLOR SELECTOR)
Edit & Colors & New

If you choose HSB, RGB, LAB, or CMYK from the Model pop-up menu,
the color wheel, brightness slider, and numeric sliders are displayed.

Color wheel color and slider controls for an RGB color

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• You can use the color wheel to specify a color. Click or drag the pointer inside
the wheel; a small square indicates the location of the active color. The New
field displays this color. The numeric values for the components of the current
color are displayed in the fields below the wheel. You can use the numeric fields
to make modifications to colors you picked using the color wheel.
• The brightness slider to the right of the color wheel lets you quickly change the
amount of black present in the colors accessible through the color wheel. Move
the slider downward to add more black.
• To define colors without using the color wheel (or after clicking the general area
of the color you want), use the sliders or enter values for each color component
in the fields below the wheel.

∫

Black-and-white or grayscale monitors use levels of gray with letters (such as
R, G, B) to represent the corresponding color areas of the wheel.

M U LT I - I N K O P T I O N S ( C O L O R S E L E C T O R )
Edit & Colors & New

If you choose Multi-Ink from the Model pop-up menu, a list on the right side
of the dialog box displays all available spot colors, plus the process inks.

Color selector for a multi-ink color

• The Process Inks pop-up menu lets you include either the CMYK process
inks or Hexachrome process inks in the list. You should choose Hexachrome
only after you have spoken to your printer and planned to print a six-color
Hexachrome job.
• The Shade pop-up menu lets you apply any screen percentage from 0–100% to
the color you select in the list.

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• Specify shades for any number of process inks or spot colors in the list to build
your own custom multi-ink color.

∫

Before using the Multi-Ink feature, consult with your printer or service
bureau to make sure that the percentages you choose will not cause inkcoverage problems.

S WAT C H B O O K O P T I O N S ( C O L O R S E L E C T O R )
Edit & Colors & New

If you choose TOYO, DIC, TRUMATCH, FOCOLTONE, HEXACHROME,
Web-safe, Web Named Colors, or one of the PANTONE color models from
the Model pop-up menu, the appropriate color selector displays.
• To specify a color from one of these matching systems, use the scroll bar to
move through the color selector, or enter the catalog number in the field below
the color selector.
• When you enter a color’s number in the field, the color that corresponds to that
number displays in the color selector and in the New field.
• The name of a specified color automatically displays in the Name field in the
upper left corner of the dialog box. The “CV” that follows the PANTONE No.
field indicates that the selected color is a computer video simulation of the
actual PANTONE color.

Color selector containing swatchbook options for the Web-safe color model

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SPOT COLOR (CHECK BOX) P
Edit & Colors & New

When you specify a spot color from one of the color selectors, you can uncheck
Spot Color to separate the color into cyan, magenta, yellow, and black plates.
When Spot Color is checked, the color will only print as a spot color to its own
separate printing plate.
∫

Because the gamut of CMYK process color is limited, any spot color that you try
to reproduce using process plates will look different from the actual spot ink that
you see in a printed swatch book.
HALFTONE (POP-UP MENU) P
Edit & Colors & New

The Halftone pop-up menu lets you quickly specify the sc reen values used
when you print a color separation plate that contains a screen for a spot color.
A spot color means a color for which Spot Color is checked.
When Spot Color is checked, the Halftone pop-up menu is available.
Choose Process Cyan to specify a screen angle of 105˚, Process Magenta
for 75˚, Process Yellow for 90˚, and Process Black for 45˚. These values may
be overridden by values built into an imagesetter or printer description file.
You can also override them using the Angle pop-up menu in the Output tab
of the Print dialog box (File & Print).
NEW/ORIGINAL (AREA)
Edit & Colors & New

The New/Original area displays colors as you create and edit them. The New
field displays a new color or an edited version of the chosen color. The Original
field is used for comparison; it displays the original color when you are editing
an existing color.
T R A P S P E C I F I C AT I O N S ( D I A L O G B O X ) P
Edit & Colors & Edit Tra p

Clicking Edit Trap in the Colors dialog box displays the Trap Specifications
dialog box for the chosen color. The Trap Specifications dialog box lets you
specify trapping values for any object color relative to any background color. By
specifying Overprint, Knockout, Auto Amount (+) for spreads, Auto
Amount (–) for chokes, or Custom trap values in Trap pop-up menu, you can
control the trapping relationships for every color except White and Registration.

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Trap Specifications dialog box

∫

Color-specific trapping values you specify in the Trap Specifications
dialog box directly affect color relationships and override all default
trapping preferences.
A spread occurs when items with a lighter color enlarge slightly so that they
overlap a darker background color. A choke occurs when items with a darker
color are trapped by a slight reduction in the size of the “knocked out” area in
a lighter background color.
BACKGROUND COLOR (COLUMN) P
Edit & Colors & Edit Tra p

The Background Color column displays all the colors defined for the document, with the exception of White, Registration, and the object color. When
the object color is placed against a background of more than one color with
which the object color has conflicting trapping relationships, or against a
color QuarkXPress is unable to identify, the program traps according to the
value specified for the Indeterminate background color.
TRAP (POP-UP MENU) P
Edit & Colors & Edit Tra p

The Trap pop-up menu determines the trapping relationship when the selected
Background Color occurs behind the object color named in the dialog box title.
The Trap column displays the current setting. Entries different from the default
values are marked with an asterisk (*).

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• The Default option works like the Auto Amount (+/–) settings, but when
Default is chosen, a QuarkXPress algorithm determines which colors choke,
which colors spread, and which colors overprint or knock out. The amount of
a choke or spread is based on the Auto Amount value specified in the Trapping pane of the Preferences dialog box (Edit & Preferences & Preferences).
However, when Default is chosen, black always overprints, and white always
knocks out.
• The Overprint option specifies that the object color named in the dialog box
title will overprint the selected background color in all instances where the
shade value of the object color is greater than the percentage entered in the
Overprint Limit field of the Trapping pane of the Preferences dialog box
(Edit & Preferences & Preferences).

∫

Even with Overprint specified, overprinting will occur only when an
object color has a shade value greater than the Overprint Limit value
specified in the Trapping pane of the Preferences dialog box (Edit &
Preferences & Preferences).
• The Knockout option specifies that the object color named in the dialog box
title knocks out the selected background color using no trapping.
• The Auto Amount (+) option assigns the default spread value (the value specified in the Auto Amount field of the Trapping pane of the Preferences dialog
box) to the object color named in the dialog box title.
• The Auto Amount (–) option assigns the default choke value (the negative
of the value specified in the Auto Amount field of the Trapping pane of the
Preferences dialog box) to the object color named in the dialog box title.
• The Custom option displays a dialog box that lets you specify a custom trapping
value for the object and background color. Enter a value and click OK. A negative value causes the background color to choke. A positive value causes the
object color to spread. A value of zero will knock out the object from the
selected background color with no trapping.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±36 pt

points

.001

If you specify a negative Custom value between the object color named in the
dialog box title and the Indeterminate background color, text to which the
object color is applied is not choked, but is instead knocked out of the background without any trapping.

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DEPENDENT/INDEPENDENT (POP-UP MENU) P
Edit & Colors & Edit Tra p

The
Dependent/Independent pop-up menu determines whether the Trap
and Reverse pop-up menu settings will directly affect each other. The Reverse
column indicates how trapping will occur when the selected Background Color
takes on the role of object color, and vice versa.
• Choose
Dependent Traps if you want QuarkXPress to calculate a reverse
trap value automatically.
• Choose

Independent Traps to specify a custom reverse trap value.

REVERSE (POP-UP MENU) P
Edit & Colors & Edit Tra p

The Reverse pop-up menu determines how trapping will occur when the
selected Background Color takes on the role of object color, and the color
identified in the name of the dialog box takes on the role of background color.
The Reverse value is calculated automatically when Dependent Traps is chosen.
If you change the Reverse value when Dependent Traps is chosen, the
corresponding opposite trap will be calculated automatically.
The Reverse column displays the current setting. Entries different from the
default values are marked with an asterisk (*). The options available in the
Reverse pop-up menu are the same as in the Trap pop-up menu.

H&JS COMMAND P
Hyphenation and justification specifications (H&Js) are sets of automatic hyphenation
rules and justification settings that you can apply to paragraphs. The H&Js command
(C+Option+H on Mac OS, Ctrl+Shift+F11 on Windows) displays the H&Js dialog box,
which lets you create and manage hyphenation and justification specifications. You
apply hyphenation and justification specifications to selected paragraphs using the H&J
pop-up menu in the Formats tab of the Paragraph Attributes dialog box (Style &
Formats). Hyphenation and justification specifications are also included in paragraph
style sheets.
∫

Hyphenation and justification specifications created when no documents are
open are included with all subsequently created documents; hyphenation and
justification specifications created when a document is active are specific to
that document.

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H&JS (DIALOG BOX) P
Edit & H&Js

The H&Js dialog box lets you create, edit, duplicate, and delete the current
hyphenation and justification specifications. You can also append hyphenation
and justification specifications from another document.
The top list displays the available hyphenation and justification specifications,
and the bottom displays the specifications for the selected hyphenation and
justification specification.

H&Js dialog box
H&JS (LIST) P
Edit & H&Js

When no documents are open, the H&J list displays all default hyphenation and
justification specifications. When a document is active, the H&J list displays
hyphenation and justification specifications set up for the active document.
All documents contain the Standard hyphenation and justification specification. By default, Standard is the hyphenation and justification specification
specified for the Normal paragraph style sheet. The default Standard
hyphenation and justification specification is defined as follows:
• Auto Hyphenation: checked
• Smallest Word: 6
• Minimum Before: 3
• Minimum After: 2
• Break Capitalized Words: unchecked

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• Hyphens in a Row: unlimited
• Hyphenation Zone: 0"
• Space: 85% Min., 110% Opt., 250% Max.
• Char: 0% Min., 0% Opt., 4% Max.
• Flush Zone: 0"
• Single Word Justify: checked
NEW (BUTTON) P
Edit & H&Js

The New button displays the Edit Hyphenation & Justification dialog box,
which lets you create a new hyphenation and justification specification. You can
create up to 1,000 default or document-specific hyphenation and justification
specifications. The Edit Hyphenation & Justification dialog box lets you name
and define a hyphenation and justification specification.
EDIT (BUTTON) P
Edit & H&Js

The Edit button displays the Edit Hyphenation & Justification dialog box for
the hyphenation and justification specification selected in the H&J list. The
Edit Hyphenation & Justification dialog box lets you modify a hyphenation
and justification specification’s name and definition. You can also doubleclick a hyphenation and justification specification to display the Edit
Hyphenation & Justification dialog box.
D U P L I C AT E ( B U T T O N ) P
Edit & H&Js

The Duplicate button creates a new copy of the hyphenation and justification
specification selected in the H&J list. QuarkXPress automatically opens the Edit
Hyphenation & Justification dialog box so that you can rename and edit the
copied hyphenation and justification specification.
DELETE (BUTTON) P
Edit & H&Js

The Delete button removes the selected hyphenation and justification specification(s) from the active document. If the hyphenation and justification
specification was used in the active document, an alert dialog box lets you
choose a replacement hyphenation and justification specification.
APPEND (BUTTON) P
Edit & H&Js

The Append button lets you import hyphenation and justification specifications from another QuarkXPress document. A dialog box lets you choose a
QuarkXPress document to append specifications from.

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Selecting a document in the dialog box and clicking Open displays the Append
H&Js dialog box. This dialog box offers the same controls as the H&Js tab of the
Append dialog box (File & Append). For information about appending items,
see Chapter 3, “File Menu.”
S AV E ( B U T T O N ) P
Edit & H&Js

The Save button saves changes made to any hyphenation and justification specifications in the H&Js dialog box. When you click Save, QuarkXPress updates
the document’s text to match the new specifications and closes the dialog box.
E D I T H Y P H E N AT I O N & J U S T I F I C AT I O N ( D I A L O G B O X ) P
Edit & H&Js & New

Clicking New, Edit, or Duplicate in the H&Js dialog box displays the Edit
Hyphenation & Justification dialog box, which lets you create or edit a
hyphenation and justification specification.

Edit Hyphenation & Justification dialog box
NAME (FIELD) P
Edit & H&Js & New

The Name field lets you specify a name for a new hyphenation and justification
specification or rename an existing hyphenation and justification specification.
A U T O H Y P H E N AT I O N ( A R E A ) P
Edit & H&Js & New

The Auto Hyphenation area lets you determine the way QuarkXPress performs
automatic hyphenation.

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• The Auto Hyphenation check box enables automatic hyphenation for paragraphs to which this hyphenation and justification specification is applied.
This option is checked by default.
• The Smallest Word field specifies the minimum number of characters a
word must contain to be hyphenated. Enter a value from 3 to 20. The
default setting is 6.
• The Minimum Before field specifies the smallest number of characters that
must precede an automatic hyphen. Enter a value from 1 to 6. The default
setting is 3.
• The Minimum After field specifies the smallest number of characters that
must follow an automatic hyphen. Enter a value from 2 to 8. The default
setting is 2.
• The Break Capitalized Words check box enables hyphenation for words that
start with an uppercase character (for example, proper nouns and the first words
of sentences). This option is unchecked by default.

∫

The Auto Hyphenation controls do not affect manual hyphenation (the use of
manually inserted hyphens and discretionary hyphens to control word breaks
and text flow within documents).
HYPHENS IN A ROW (FIELD) P
Edit & H&Js & New

The Hyphens in a Row field lets you specify the maximum number of consecutive lines that can end in manually or automatically hyphenated words.
You can enter any value from 0 to 7. If you do not want to limit the number
of consecutive lines that end with a hyphen, enter “0” or choose unlimited
from the field’s pop-up menu. The default setting is unlimited.
H Y P H E N AT I O N Z O N E ( F I E L D ) P
Edit & H&Js & New

The Hyphenation Zone field lets you specify the area within which
hyphenation (automatic or manual) can occur. To do so, enter a value in
the field. The Hyphenation Zone is measured from the right indentation
to the end of a line of text.
• When you specify a Hyphenation Zone greater than 0", QuarkXPress hyphenates a word only when: (1) the previous word ends before the Hyphenation
Zone, and (2) an acceptable hyphenation point falls within the Hyphenation
Zone. Hyphenation Zone values apply only to nonjustified text.
• A Hyphenation Zone value of 0" means that there is no Hyphenation Zone.
In this case, QuarkXPress either hyphenates a word according to the other

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H&Js Command

hyphenation criteria or wraps it to the next line if it will not fit completely on
the line. This is the default setting.
J U S T I F I C AT I O N M E T H O D ( A R E A ) P
Edit & H&Js & New

Justified lines of text extend from the left to the right indentation within a
column or box. Lines are justified by adding or removing space between words
and characters. The values entered in the Space and Char fields determine how
word space and characters are adjusted to justify a line. The Opt. (Mac OS) or
Optimum (Windows) spacing values apply to nonjustified (left-, right-, and
center-aligned) text, as well as to justified text.
S PA C E ( F I E L D S ) P
Edit & H&Js & New

The Space fields let you specify the amount of space QuarkXPress can add or
remove between words in lines of justified text.
• The values in the Min., Opt., and Max. (Mac OS) or Minimum, Optimum, and
Maximum (Windows) fields represent a percentage of the normal interword
space for the font and size in use.
• When justifying lines of text, QuarkXPress first tries to space words according
to the Opt. (Mac OS) or Optimum (Windows) value. If the program is unable
to justify text using the Opt. (Mac OS) or Optimum (Windows) value, it varies
word spacing within the range specified in the Min. and Max. (Mac OS) or
Minimum and Maximum (Windows) fields.
• QuarkXPress never spaces words closer than the Min. (Mac OS) or Minimum
(Windows) value. However, the program may exceed the Max. (Mac OS) or
Maximum (Windows) value if there is no other way to justify a line.
• For nonjustified text, QuarkXPress always spaces words according to the
Opt. (Mac OS) or Optimum (Windows) value.
CHARACTER (FIELDS) P
Edit & H&Js & New

The Char fields let you specify the amount of space QuarkXPress can add or
remove between the characters in lines of justified text.
• The values in the Min., Opt., and Max. (Mac OS) or Minimum, Optimum,
and Maximum (Windows) fields represent a percentage of an en space for the
current font size.
• When justifying lines of text, QuarkXPress first tries to space characters
according to the Opt. (Mac OS) or Optimum (Windows) value. If the program
is unable to justify text using the Opt. or Optimum value, it varies character
spacing within the range specified in the Min. and Max. (Mac OS) or Minimum
and Maximum (Windows) fields.

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H&Js Command

• QuarkXPress never spaces characters closer than the Min. (Mac OS) or Minimum (Windows) value. However, the program may exceed the Max. (Mac OS)
or Maximum (Windows) value if there is no other way to justify the line.
• For nonjustified text, QuarkXPress always spaces characters according to
the Opt. (Mac OS) or Optimum (Windows) value.

∫

By default, QuarkXPress defines an en space as the width of a zero in the current
font. However, if you check Standard Em Space in the Character pane of the
Preferences dialog box (Edit & Preferences & Preferences), QuarkXPress uses
half the width of the current font size for the en space (for example, 24-point
text will have a 12-point en space).
FLUSH ZONE (FIELD) P
Edit & H&Js & New

The Flush Zone field lets you control whether the last line of text in a justified
paragraph automatically extends to the right indentation. When the last line
of a justified paragraph ends within the Flush Zone, as measured from the right
indentation, space is added between characters and words so that the text
extends from the left to the right indentation. If the last line of a paragraph
does not fall within the specified Flush Zone (the text ends to the left of the
Flush Zone), the last line is not justified.
SINGLE WORD JUSTIFY (CHECK BOX) P
Edit & H&Js & New

Checking Single Word Justify specifies that a single word alone on a line in a
justified paragraph extends from the left indentation to the right indentation.
When Single Word Justify is unchecked, single words are not justified.

LISTS COMMAND
The Lists command displays the Lists dialog box, which lets you create and manage
custom lists. A list is a group of one or more paragraph or character style sheets chosen
by the user for the purpose of duplicating all the text of this style at another location.
For example, a book publisher could specify a “chapter name” style sheet and a
“section name” style sheet as a new list, then use the Lists palette (View & Show
Lists) to automatically build a table of contents based on that list.
LISTS (DIALOG BOX)
Edit & Lists

The Lists dialog box lets you create, edit, duplicate, and delete lists. You can also
append lists from another document. There are two lists in the dialog box, the

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Lists Command

top displaying the available lists, and the bottom displaying the specifications
for the selected list.

Lists dialog box

LISTS (LIST)
Edit & Lists

When no documents are open, Lists displays all default lists. When a document
is active, Lists displays lists available to the active document.
NEW (BUTTON)
Edit & Lists

The New button displays the Edit List dialog box, which lets you create a new
list. You can create up to 1,000 default or document-specific lists, or both. The
Edit List dialog box lets you name and define a list.
EDIT (BUTTON)
Edit & Lists

The Edit button displays the Edit List dialog box for the selected list. The Edit
List dialog box lets you modify a list’s name and definition. You can also doubleclick a list to display the Edit List dialog box.
D U P L I C AT E ( B U T T O N )
Edit & Lists

The Duplicate button creates a new copy of the selected list. QuarkXPress
automatically opens the Edit List dialog box so that you can rename and
edit the copied list.

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Lists Command

DELETE (BUTTON)
Edit & Lists

The Delete button removes the selected list(s) from the active document.
APPEND (BUTTON)
Edit & Lists

The Append button lets you import lists from another QuarkXPress document. A dialog box lets you choose a QuarkXPress document from which to
append lists.
Selecting a document in the dialog box and clicking Open displays the Append
Lists dialog box. This dialog box offers the same controls as the Lists tab of the
Append dialog box (File & Append). For information about appending items,
see Chapter 3, “File Menu.”
S AV E ( B U T T O N )
Edit & Lists

The Save button saves changes made to any lists in the Lists dialog box.
When you click Save, QuarkXPress saves the new list specifications and
closes the dialog box.
EDIT LIST (DIALOG BOX)
Edit & Lists & New

Clicking New, Edit, or Duplicate in the Lists dialog box displays the Edit List
dialog box, which lets you create or edit a list.

Edit List dialog box

NAME (FIELD)
Edit & Lists & New

The Name field lets you specify a name for a new list or rename an existing list.

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AVA I L A B L E S T Y L E S ( L I S T )
Edit & Lists & New

The Available Styles list displays all the style sheets available to the active document. To add a style sheet to the list, double-click its name in the list or select it
and click the Add ‡ arrow. To remove a style sheet from the list, select its name
in Styles in List and click the Remove ° arrow.
STYLES IN LIST (LIST)
Edit & Lists & New

Styles in List displays all the style sheets included in the list. The Level,
Numbering, and Format As pop-up menus let you further customize your list.
LEVEL (POP-UP MENU)
Edit & Lists & New

Choose a level from one to eight from the Level pop-up menu to determine
how text with the selected style sheet will be indented in the Lists palette
(View & Show Lists). Every level after the first is indented in the Lists palette
so that you can visualize your desired hierarchy. Use lower numbers to rank
your most important style sheets; use higher numbers to rank style sheets of
lesser importance.
NUMBERING (POP-UP MENU)
Edit & Lists & New

Choose an option from the Numbering pop-up menu to specify a page numbering style for text in the selected style sheet. The numbering style you choose
determines where page numbers will appear in relation to the pieces of text that
are copied into your finished table or list.
• Choose Text only for text to display without a page number.
• Choose Text...Page # for text to be followed by a page number.
• Choose Page #...Text for text to be preceded by a page number.
F O R M AT A S ( P O P - U P M E N U )
Edit & Lists & New

The Format As pop-up menu lets you choose a style sheet to define how text
will be styled in the final list. For example, you may want text styled using your
“chapter name” style sheet to be reformatted using your “TOC chapter entry”
style sheet when you build a table of contents list.
ALPHABETICAL (CHECK BOX)
Edit & Lists & New

Check the Alphabetical check box if you want your list to be generated in
alphabetical order rather than in the order in which the list items occur in
the document.

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DASHES & STRIPES COMMAND
The Dashes & Stripes command displays the Dashes & Stripes dialog box, which
lets you create and manage custom line styles that can be applied to lines, text paths,
and box frames. Dashes are broken line styles, and stripes are banded line styles.
∫

Dashes and stripes created when no documents are open are included with all
subsequently created documents; dashes and stripes created when a document is
active are specific to that document.

DASHES & STRIPES (DIALOG BOX)
Edit & Dashes & Stripes

The Dashes & Stripes dialog box lets you create, edit, duplicate, and delete
dashes and stripes. You can also append dashes and stripes from another
QuarkXPress document. The top list in the dialog box displays the dashes and
stripes available from the specified category in the Show pop-up menu, and
the bottom list displays the attributes of the selected dash or stripe.

Dashes & Stripes dialog box

SHOW (POP-UP MENU)
Edit & Dashes & Stripes

The Show pop-up menu determines which dashes and stripes are displayed in
the Dashes & Stripes dialog box list.

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• Choose All Dashes & Stripes to display all the dashes and stripes available to
the document. When no document is open, only default dashes and stripes that
are common to all documents are displayed.
• Choose Dashes to display only those line styles that are formed using the
dashed “broken line” method.
• Choose Stripes to display only those line styles that are formed using the
“banded” method.
• Choose Dashes & Stripes In Use to display only those dashes and stripes
that have been applied somewhere in the active document.
• Choose Dashes & Stripes Not Used to display only those dashes and stripes
that are unused in the active document.
NEW (POP-UP BUTTON)
Edit & Dashes & Stripes

The New pop-up button lets you create up to 1,000 default or document-specific
dashes and stripes. The pop-up button has two options: Dash and Stripe.
• Choose Dash to create a “broken” line style. The Edit Dash dialog box displays.
• Choose Stripe to create a “banded” line style. The Edit Stripe dialog
box displays.
EDIT (BUTTON)
Edit & Dashes & Stripes

The Edit button displays the Edit Dash dialog box or the Edit Stripe dialog box,
depending on the line style selected in the list. You can also double-click a line
style in the list to display the dialog box.
D U P L I C AT E ( B U T T O N )
Edit & Dashes & Stripes

The Duplicate button creates an identical copy of the line style selected in the
list. QuarkXPress automatically opens the Edit Dash dialog box or the Edit
Stripe dialog box so that you can rename and edit the duplicated line style.
DELETE (BUTTON)
Edit & Dashes & Stripes

The Delete button removes the selected line style(s) from the active document.
If the line style was used in the document, an alert dialog box lets you choose a
replacement line style.

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APPEND (BUTTON)
Edit & Dashes & Stripes

The Append button lets you import dashes and stripes from another document.
A dialog box lets you choose a QuarkXPress document from which to append
dashes and stripes.
Selecting a document in the dialog box and clicking Open displays the Append
Dashes & Stripes dialog box. This dialog box offers the same controls as
the Dashes & Stripes tab of the Append dialog box (File & Append). For
information about appending items, see Chapter 3, “File Menu.”
S AV E ( B U T T O N )
Edit & Dashes & Stripes

The Save button saves changes made to any dashes and stripes in the
Dashes & Stripes dialog box. When you click Save, QuarkXPress updates
items in the document to match the new line style specifications and closes
the dialog box.
EDIT DASH (DIALOG BOX)
Edit & Dashes & Stripes & New & Dash

Clicking New & Dash, or clicking Edit or Duplicate in the Dashes & Stripes
dialog box when a dashed line style is selected displays the Edit Dash dialog
box, which lets you create or edit a dash.

Edit Dash dialog box

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Dashes & Stripes Command

NAME (FIELD)
Edit & Dashes & Stripes & New & Dash

The Name field lets you specify a name for a new dash or rename an
existing dash.
RULER (AREA)
Edit & Dashes & Stripes & New & Dash

The ruler area lets you put breaks in your line. Every time you click in the ruler
area, an arrow 3 displays. The arrow 3 indicates where a dash should start or stop.
If you create several arrows, spaced apart at different distances, you will create a
dashed line style with dashes of varying sizes. To make a dash section larger or
smaller, drag an arrow 3. To delete a dash section, drag its arrows 3 off the ruler.
PREVIEW (AREA)
Edit & Dashes & Stripes & New & Dash

The Preview area shows what your dash will look like. The Preview area lets
you drag a slider to view the dash at different widths.
D A S H AT T R I B U T E S ( A R E A )
Edit & Dashes & Stripes & New & Dash

The Dash Attributes area lets you determine how your dashed line style appears
when applied to a line, text path, or box frame.
• The Repeats Every field and pop-up menu determines whether the length of
the dash’s repeating pattern will be proportional to the width of the line or
frame it is used with, or whether it is absolute. Enter a number in the Repeats
Every field when times width is chosen from the pop-up menu to create a proportional line style. Enter a number in the Repeats Every field when Points is
chosen from the pop-up menu to create an absolute line style that uses points
as the measuring system. The repeating pattern consists of everything displayed along the ruler area.
• Choose an option from the Miter submenu to determine how corners (including the corner points in Bézier items with this dash style applied) will look. You
can choose from Sharp, Rounded, and Beveled.
• Choose an option from the Endcap submenu to determine how the ends of
individual dashes look. You can choose from Square, Projecting Round,
Projecting Square, or Round.
• Check Stretch to Corners to make the dash pattern stretch evenly along a frame
so that the corner areas look symmetrical.

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SEGMENTS (AREA)
Edit & Dashes & Stripes & New & Dash

The Segments area lets you position breaks 3 in the ruler area numerically
instead of using the mouse, and it also displays the current position of a selected
break point 3.
• Enter a value in the Position field to precisely position a new dash break point 3
in the ruler area.
• Click Add to enter the break point 3 in the ruler area.
EDIT STRIPE (DIALOG BOX)
Edit & Dashes & Stripes & New & Stripe

Clicking New & Stripe or clicking Edit or Duplicate in the Dashes & Stripes
dialog box when a striped line style is selected displays the Edit Stripe dialog
box, which lets you create or edit a stripe.

Edit Stripe dialog box

NAME (FIELD)
Edit & Dashes & Stripes & New & Stripe

The Name field lets you specify a name for a new stripe or rename an
existing stripe.

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RULER (AREA)
Edit & Dashes & Stripes & New & Stripe

The ruler area lets you put bands or “stripes” in your line style. Every time
you click in the ruler area, an arrow . displays. The arrow . indicates where a
stripe should start or stop. If you create several arrows spaced apart at different distances, you will create a banded line style with stripes of varying sizes.
To make a stripe larger or smaller, drag an arrow .. To delete a stripe, drag its
arrows . off the ruler.
P REVIEW (AREA)
Edit & Dashes & Stripes & New & Stripe

The Preview area shows what your stripe will look like. The Preview lets you
drag a slider to view the stripe at different widths.
MITER (POP-UP MENU)
Edit & Dashes & Stripes & New & Stripe

Choose an option from the Miter submenu to determine how corners (including the corner points in Bézier items with this stripe style applied) will look.
You can choose from Sharp, Rounded, and Beveled.
SEGMENTS (AREA)
Edit & Dashes & Stripes & New & Stripe

The Segments area lets you position breaks . in the ruler area numerically
instead of using the mouse, and it also displays the current position of a
selected break point ..
• Enter a percentage value in the Position field to precisely position a new stripe
break point . in the ruler area.
• Click Add to enter the break point . in the ruler area.

PRINT STYLES COMMAND P
The Print Styles command displays the Print Styles dialog box, which lets you create and manage custom print styles. A print style is a group of print settings that you
implement by choosing the name of the print style in the Print Style pop-up
menu in the Print dialog box (File & Print). Using print styles eliminates having to
recreate complex or frequently-used print settings every time you print. Print styles are
available when printing a print document to a PostScript or non-PostScript printer.
PRINT STYLES (DIALOG BOX) P
Edit & Print Styles

The Print Styles dialog box lets you create, edit, duplicate, and delete print
styles. You can also import and export print styles. The top list displays

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Print Styles Command

the available print styles, and the bottom displays the attributes of the
selected print style.

Print Styles dialog box
PRINT STYLES (LIST) P
Edit & Print Styles

The Print Styles list displays all print styles. Print styles are always created as
default settings for the application — never for the document.
NEW (BUTTON) P
Edit & Print Styles

The New button displays the Edit Print Style dialog box, which lets you create
a new print style. You can create up to 1,000 print styles. The Edit Print Style
dialog box lets you name and define a print style.
EDIT (BUTTON) P
Edit & Print Styles

The Edit button displays the Edit Print Style dialog box for the print style
selected in the Print Styles list. The Edit Print Style dialog box lets you modify
a print style’s name and definition. You can also double-click a print style to
display the Edit Print Style dialog box.

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Print Styles Command

D U P L I C AT E ( B U T T O N ) P
Edit & Print Styles

The Duplicate button creates a new copy of the print style selected in the Print
Styles list. QuarkXPress automatically opens the Edit Print Style dialog box
so that you can rename and edit the copied print style.
DELETE (BUTTON) P
Edit & Print Styles

The Delete button removes the selected print style(s) from the active document.
You cannot delete the Default print style.
I M P O RT ( B U T T O N ) P
Edit & Print Styles

The Import button lets you import a print style file that you have created
using the Export button. A dialog box lets you select a print style file to import.
Selecting a file in the dialog box and clicking Open immediately imports the
print styles.
E X P O RT ( B U T T O N ) P
Edit & Print Styles

The Export button lets you export the selected print styles to a file that can be
used by another QuarkXPress user. An exported print style file can be imported
using the Import button.
To export, select print styles in the Print Styles list and click Export. A dialog
box displays, prompting you to specify the name and the location for the new
print styles file. Click Save to complete the export.
S AV E ( B U T T O N ) P
Edit & Print Styles

The Save button saves changes made to any print styles in the Print Styles
dialog box and closes the dialog box.
EDIT PRINT STYLE (DIALOG BOX) P
Edit & Print Styles & New

Clicking New, Edit, or Duplicate in the Print Styles dialog box displays the
Edit Print Style dialog box, which lets you create or edit print styles.

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Edit Print Style dialog box

• The Name field lets you specify a name for a new print style or rename an
existing print style.
• Below the Name field are four tabs: Document, Setup, Output, and Options.
These tabs let you specify the printing settings that will be automatically applied
whenever you choose the print style in the Print Style pop-up menu in the
Print dialog box (File & Print). The controls in these four tabs are the same as
those found in the Print dialog box (File menu). For specific information about
controls in the Print dialog box, see Chapter 3, “File Menu.”

M E TA TA G S C O M M A N D W
The Meta Tags command displays the Meta Tags dialog box, which lets you create and manage sets of custom meta tags for use in Web documents. A meta tag
contains information about an HTML file, but is not displayed in a Web browser.
People commonly add meta tags so Web search engines can more easily index
their Web pages.
å

For more information about meta tags, see Chapter 21, “Interactive Web
Elements” in A Guide to QuarkXPress: Using QuarkXPress.

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Meta Tags Command

M E TA TA G S ( D I A L O G B O X ) W
Edit & Meta Ta gs

The Meta Tags dialog box lets you create, edit, duplicate, and delete sets of meta
tags. You can also append meta tags from other QuarkXPress Web documents.
The top list displays the available meta tag sets, and the bottom displays the
selected meta tag set as it will look when the document is exported as HTML.

Meta Tags dialog box
M E TA TA G S ( L I S T ) W
Edit & Meta Ta gs

The Meta Tags list displays all sets of meta tags for the active Web document.
NEW (BUTTON) W
Edit & Meta Ta gs

The New button displays the Edit Meta Tag Set dialog box, which lets you
create a new set of meta tags. The Edit Meta Tag Set dialog box is described
below.
EDIT (BUTTON) W
Edit & Meta Ta gs

The Edit button displays the Edit Meta Tag Set dialog box for the meta tag set
selected in the Meta Tags list. The Edit Meta Tag Set dialog box lets you modify a meta tag set. You can also double-click a meta tag set to display the Edit
Meta Tag Set dialog box. The Edit Meta Tag Set dialog box is described below.

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Meta Tags Command

D U P L I C AT E ( B U T T O N ) W
Edit & Meta Ta gs

The Duplicate button creates a new copy of the meta tag selected in the Meta
Tags list. QuarkXPress automatically opens the Edit Meta Tag Set dialog box so
that you can rename and edit the copied meta tag.
DELETE (BUTTON) W
Edit & Meta Ta gs

The Delete button removes the selected meta tag(s) or meta tag set(s) from
the active document. When you delete a set that is used in the active Web
document, the Delete Meta Tag Set alert displays; this gives you a chance
to choose a replacement set.

Delete Meta Tag Set alert
APPEND (BUTTON) W
Edit & Meta Ta gs

The Append button lets you import meta tags from another document. Clicking
Append displays the Append dialog box; this lets you choose a QuarkXPress
document from which to append meta tags. Selecting a file in the Append
dialog box and clicking Open immediately imports the meta tags.
S AV E ( B U T T O N ) W
Edit & Meta Ta gs

The Save button saves changes made to any menus in the Meta Tags dialog box
and closes the dialog box.

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E D I T M E TA TA G S E T ( D I A L O G B O X ) W
Edit & Meta Ta gs & New or Edit

The Edit Meta Tag Set dialog box lets you create and edit a set of meta tags.

Edit Meta Tag Set dialog box
NAME (FIELD) W
Edit & Meta Ta gs & New or Edit

The Name field lets you specify a name for the selected meta tag set.
E D I T M E TA TA G S E T ( L I S T ) W
Edit & Meta Ta gs & New or Edit

The Edit Meta Tag Set list displays the tag, name, and content of the meta
tags in the selected meta tag set.
ADD (BUTTON) W
Edit & Meta Ta gs & New or Edit

The Add button lets you create a meta tag using the New Meta Tag
dialog box.
EDIT (BUTTON) W
Edit & Meta Ta gs & New or Edit

The Edit button lets you edit a meta tag using the Edit Meta Tag dialog box.

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D U P L I C AT E ( B U T T O N ) W
Edit & Meta Ta gs & New or Edit

The Duplicate button creates a new copy of the meta tag selected in the
Edit Meta Tag Set list.
DELETE (BUTTON) W
Edit & Meta Ta gs & New or Edit

The Delete button deletes the meta tag selected in the Edit Meta Tag Set list.
N E W M E TA TA G , E D I T M E TA TA G ( D I A L O G B O X E S ) W
Edit & Meta Ta gs & New or Edit & Add or Edit

The New Meta Tag and Edit Meta Tag dialog boxes let you create and edit
meta tags.

Edit Meta Tag dialog box
M E TA TA G ( P O P - U P M E N U A N D F I E L D ) W
Edit & Meta Ta gs & New or Edit & Add or Edit

Choose an option from the Meta Tag pop-up menu or enter a value in the
Meta Tag field to specify the kind of meta tag you want to create.
NAME (POP-UP MENU AND FIELD) W
Edit & Meta Ta gs & New or Edit & Add or Edit

Choose an option from the Name pop-up menu or enter a value in the
Name field to specify a name for the meta tag .
CONTENT (FIELD) W
Edit & Meta Ta gs & New or Edit & Add or Edit

The Content field lets you specify the value of the meta tag. You can enter a
single value or a list of values separated by commas.

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Menus Command

MENUS COMMAND W
The Menus command displays the Menus dialog box, which lets you create and
manage menus for use in list controls and form pop-up menu controls. A menu
contains a series of items, and each item may optionally act as a link to a URL.
List controls and pop-up menu controls are components that can be used in forms
that are part of Web documents.
å

For more information about forms, see Chapter 22, “Forms“ in A Guide to
QuarkXPress: Using QuarkXPress.
MENUS (DIALOG BOX) W
Edit & Menus

The Menus dialog box lets you create, edit, duplicate, and delete menus.
You can also append menus from other QuarkXPress documents. The top
list displays the available menus, and the bottom displays the contents of
the selected menu.

Menus dialog box

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Menus Command

MENUS (LIST) W
Edit & Menus

The Menus list displays all sets of menus for the active Web document.
NEW (BUTTON) W
Edit & Menus

The New button displays the Edit Menu dialog box, which lets you create
a new menu.
EDIT (BUTTON) W
Edit & Menus

The Edit button displays the Edit Menu dialog box for the menu selected in
the Menus list. The Edit Menu dialog box lets you modify a menu’s attributes.
You can also double-click a menu name to display the Edit Menu dialog box.
D U P L I C AT E ( B U T T O N ) W
Edit & Menus

The Duplicate button creates a new copy of the menu selected in the
Menus list.
DELETE (BUTTON) W
Edit & Menus

The Delete button removes the selected menu(s) from the active document.
When you delete a menu that is used in the active Web document, the Delete
Menu alert displays, letting you choose a replacement menu.

Delete Menu alert
APPEND (BUTTON) W
Edit & Menus

The Append button lets you import menus from another QuarkXPress Web
document. A dialog box lets you select a file to import. Selecting a file in
the dialog box and clicking Open immediately imports the menus.

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Menus Command

S AV E ( B U T T O N ) W
Edit & Menus

The Save button saves changes made to any menus in the Menus dialog box
and closes the dialog box.
EDIT MENU (DIALOG BOX) W
Edit & Menu & New or Edit

The Edit Menu dialog box lets you create and edit menus.

Edit Menu dialog box
NAME (FIELD) W
Edit & Menu & New or Edit

The Name field lets you specify a name for the selected menu.
N AV I G AT I O N M E N U ( C H E C K B O X ) W
Edit & Menu & New or Edit

The Navigation Menu check box lets you specify that choosing an item from
the menu causes the reader’s Web browser to open the URL specified in that
item’s Value field.

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MENU ITEMS (LIST) W
Edit & Menu & New or Edit

The Menu Items list displays the name and value of each menu item associated
with the selected menu. The Default column shows which menu item should
be selected by default.
ADD (BUTTON) W
Edit & Menu & New or Edit

The Add button lets you create a menu item using the Menu Item dialog box.
EDIT (BUTTON) W
Edit & Menu & New or Edit

The Edit button lets you edit a menu item using the Menu Item dialog box.
D U P L I C AT E ( B U T T O N ) W
Edit & Menu & New or Edit

The Duplicate button creates a new copy of the menu item selected in the
Menu Items list.
DELETE (BUTTON) W
Edit & Menu & New or Edit

The Delete button deletes the menu item selected in the Menu Items list.
MENU ITEM (DIALOG BOX) W
Edit & Menu & New or Edit & Add or Edit

The Menu Item dialog box lets you create and edit menu items.

Menu Item dialog box

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NAME (FIELD) W
Edit & Menu & New or Edit & Add or Edit

The Name field lets you specify the name of the selected menu item as it will
display in the reader’s Web browser.
VA L U E ( F I E L D ) W
Edit & Menu & New or Edit & Add or Edit

The Value field is displayed when Navigation Menu is unchecked in the Edit
Menu dialog box. The contents of this field are sent to the target application if
this menu item is selected when the form is submitted.
LINK (FIELD) W
Edit & Menu & New or Edit & Add or Edit

The Link field is displayed when Navigation Menu is checked in the Edit
Menu dialog box. This field should contain the URL to be linked to when
readers choose this menu item in their Web browsers. You can enter the
URL manually or click the Select (Mac OS) or Browse (Windows) button
and navigate to the file.
U S E A S D E FA U LT ( C H E C K B O X ) W
Edit & Menu & New or Edit & Add or Edit

The Use as Default check box lets you specify whether the selected menu
item should be selected by default when the menu is viewed in the reader’s
Web browser.

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Style Menu for Text

Chapter 5: Style Menu
If you want to make your text blue, apply a shade of color to a box, or shorten a line,
the QuarkXPress Style menu allows you to make these and many other modifications
in boxes, text paths, and lines. You can also modify certain types of pictures, apply style
sheets, and flip contents in a box.

STYLE MENU FOR TEXT
When a text box or a text path is active and the Content tool E is selected, the Style
menu for text is available. The Style menu for text is divided into four sections:
SECTIONS

• The first section lists commands that can change individual characters. They
apply to selected text or the text insertion point i. These include Font, Size,
Type Style, Color, Shade, Horizontal/Vertical Scale, Kern/Track, and Baseline
Shift. These controls can also be accessed through the Character command.
Character attributes that are grouped into style sheets (Edit & Style Sheets) can
be applied through the Character Style Sheet submenu. The Text to Box
command is included in the first section, but is used to transform selected
text rather than apply attributes to it.
• The second section lists paragraph formats, which apply to selected paragraphs
or a paragraph containing the text insertion point i: Alignment, Leading,
Formats, Tabs, and Rules.
The above commands are also consolidated under the Formats command.
Paragraph attributes that are grouped into style sheets (Edit & Style Sheets)
can be applied using the Paragraph Style Sheet submenu.
• The third section lists commands that alter all the text in a selected text box or
text path: Flip Horizontal and Flip Vertical.
• The fourth section lists commands that let you create, apply, and delete hyperlinks and anchors.

∫

Not all of the options in this menu are available for text in HTML text
boxes. For information about HTML text box limitations, see Chapter 7,
“Document Layout,” or Chapter 9, “Typography,” in A Guide to QuarkXPress:
Using QuarkXPress.

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Style menu for text

FONT (SUBMENU)
Style menu

A font is a complete set of characters in one typeface, such as Times Roman.
The Font submenu lets you choose from a list of fonts that are installed and
available on your system.
å

Windows only: By indicating several font types in the Font submenu, QuarkXPress
helps you determine what types of fonts you have installed. TrueType font names
are preceded by a “TT” icon; Type 1 font names are preceded by a “T1” icon,
and OpenType font names are preceded by an “O” icon.

SIZE (SUBMENU)
Style menu

The Size submenu lets you choose from a list of common point sizes for text.
The Other option displays the Character Attributes dialog box, which lets you
enter a font size for text in the Size field.

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Although you can enter a size in any supported measurement system, the font
size will be displayed in points the next time you open the dialog box.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

2 pt to 720 pt

various (", pt, cm, etc.)

.001

If an automatic drop cap is selected, the font size is displayed as a percentage.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

10% to 400%

percent

Size submenu

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TYPE STYLE (SUBMENU)
Style menu

The Type Style submenu lets you choose from a list of type styles built
into QuarkXPress:
• Choosing Plain automatically deselects all other type styles.
• Choosing Bold accesses the bold version of the current font (if installed) or
simulates bold type.
• Choosing Italic accesses the italic version of the current font (if installed) or
simulates italic.
• Choosing Underline underlines all characters and spaces; does not
underline tabs.
• Choosing Word Underline underlines all characters except spaces (space,
en space, half-en space, and punctuation space) and tabs. (Not available in
HTML text boxes.)
• Choosing Strike Thru draws a 1-point line through characters; does not strike
through tabs. The line is placed above the baseline at one third of the ascent
height of the largest character on each line. Some fonts define a custom strikethrough position, which overrides the QuarkXPress default position.
• Choosing Outline outlines characters. (This option is not available in HTML
text boxes.)
• Choosing Shadow creates a drop shadow behind each character that is proportional to the size of the type. (This option is not available in HTML text boxes.)
• Choosing All Caps changes all lowercase letters to uppercase letters.
• Choosing Small Caps changes all lowercase letters to smaller versions of uppercase letters. The default scale of small caps characters (75% of normal uppercase
letters) can be modified in the Character pane of the Preferences dialog box
(Edit & Preferences & Preferences). (This option is not available in HTML
text boxes.)
• Choosing Superscript offsets characters above the baseline by the amount
specified in the Character pane of the Preferences dialog box. The default
offset amount is 33%. The default scale of superscript characters (100% of the
current font size) can be modified in the Character pane of the Preferences
dialog box (Edit & Preferences & Preferences).

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• Choosing Subscript offsets characters below the baseline by the amount specified in the Character pane of the Preferences dialog box. The default offset
amount is 33%. The default scale of subscript characters (100% of the current
font size) can be modified in the Character pane of the Preferences dialog box
(Edit & Preferences & Preferences).
• Choosing Superior raises characters so their ascents align with the cap height
(the distance between the baseline and the top of a capitalized letter) of the current font. The default scale of superior characters (50% of the current font size)
can be modified in the Character pane of the Preferences dialog box (Edit &
Preferences & Preferences). (This option is not available in HTML text boxes.)

Type Style commands on Windows (left) and on Mac OS (right)

∫

You can apply type styles to text in almost any combination. However,
Underline and Word Underline, All Caps and Small Caps, and Superscript
and Subscript are mutually exclusive styles, meaning only one of the pair
can be applied.

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Style Menu for Text

COLOR (SUBMENU)
Style menu

The Color submenu lets you choose from a list of colors defined in the Colors
dialog box (Edit & Colors). The list includes custom colors, default colors, and
spot colors imported with EPS picture files.

Color submenu for print document

SHADE (SUBMENU)
Style menu

The Shade submenu lets you choose a tint value in 10% increments. The Other
option displays the Character Attributes dialog box, which lets you enter a
value in the selected Shade field.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

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Shade submenu

H O R I Z O N TA L / V E RT I C A L S C A L E ( C O M M A N D )
Style menu

Scaling compresses or expands characters. The Horizontal/Vertical Scale
command displays the Character Attributes dialog box, which lets you choose
Horizontal or Vertical scaling from the Scale pop-up menu and enter a value in
the Scale field. You can apply either Horizontal or Vertical scaling, but not
both. (Horizontal and vertical scaling are not available for HTML text boxes.)
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

25% to 400%

percent

KERN (COMMAND)
Style menu

Kerning adjusts the amount of space between two characters. The Kern
command displays the Character Attributes dialog box, which lets you
enter a value in the selected Kern Amount field. Positive values increase space
between characters; negative values decrease it. (Kerning is not available for
HTML text boxes.)
∫

The Kern command is available when the text insertion point i is between
two characters. When a range of text is selected, Track replaces Kern in the
Style menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±500

.005 ( /200) em space

.001

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TRACK (COMMAND)
Style menu

Tracking adjusts the amount of space to the right of each character in a selected
range. The Track command displays the Character Attributes dialog box,
which lets you enter a value in the selected Track Amount field. Positive values
increase space between characters; negative values decrease it. (Tracking is not
available for HTML text boxes.)

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±500

.005 (1/200) em space

.001

The Track command is available when a range of text is selected. When no text
is selected, Kern replaces Track in the Style menu.

BASELINE SHIFT (COMMAND)
Style menu

Baseline shifting moves selected characters above or below their baselines without affecting leading. The Baseline Shift command displays the Character
Attributes dialog box, which lets you enter a value in the selected Baseline Shift
field. Positive values shift text up; negative values shift text down. (This option
is not available in HTML text boxes.)
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±3 times
font size

various (", pt, cm, etc.)

.001

CHARACTER (COMMAND)
Style menu

The Character command displays the Character Attributes dialog box, which
lets you specify multiple character attributes.
C H A R A C T E R AT T R I B U T E S ( D I A L O G B O X )
Style & Character

Each control in the Character Attributes dialog box has the same effect as its
corresponding Style menu command. To use the controls:
• Choose a font from the Font pop-up menu or enter the first few characters of
the name in the field until the name is recognized.
• Choose a size from the Size pop-up menu or enter a value in the field.

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• Choose a color from the Color pop-up menu.
• Choose a shade from the Shade pop-up menu or enter a percentage value in
the field.
• Choose Horizontal or Vertical from the Scale pop-up menu and enter a percentage value in the field. (This option is not available in HTML text boxes.)
• Enter a value in the Kern Amount field. (Kern Amount is available when the
text insertion point i is between two characters.) (This option is not available
in HTML text boxes).
• Enter a value in the Track Amount field. (Track Amount is available when
characters are selected.) (This option is not available in HTML text boxes.)
• Enter a value in the Baseline Shift field. (This option is not available in HTML
text boxes.)
• Check Plain or combinations of the other type style buttons in the Type Style
area. A gray button indicates that a style has been applied to at least one character, but not all characters, in selected text.

∫

Underline and Word Underline, All Caps and Small Caps, and Superscript
and Subscript are mutually exclusive type styles, meaning only one of the pair
can be applied.

Character Attributes dialog box

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CHARACTER STYLE SHEET (SUBMENU)
Style menu

Character style sheets let you apply multiple character attributes in one step.
The Character Style Sheet submenu lets you choose from a list of character
style sheets defined for the document.
• No Style is a feature that removes the character style sheet from selected text
while retaining character attributes. When you apply a new character style sheet
after applying No Style, none of the previous formatting remains.
• Normal is the default character style sheet that is included in all new paragraph
style sheets. You can edit the Normal character style sheet using the Style
Sheets dialog box (Edit & Style Sheets).
• Custom style sheets are any other character style sheets defined in the Style
Sheets dialog box (Edit & Style Sheets).

Character Style Sheet submenu

TEXT TO BOX (COMMAND)
Style menu

The Text to Box command creates a Bézier picture box shaped just like the
selected characters. Text to Box works with PostScript Type 1 fonts (with Adobe
Type Manager installed), or with TrueType fonts. Large text sizes work best. You
can import a picture into the new box or even turn the new box into a text box
to have “text within text.”

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Style Menu for Text

If you want the box to flow with the surrounding text, press Option (Mac OS) or
Alt (Windows) while you choose Style & Text to Box. This replaces the selected
characters with an anchored version of your new Bézier box. To reshape Bézier
boxes, see “Reshaping Boxes” in Chapter 4, “Box Basics,” in A Guide to
QuarkXPress: Using QuarkXPress.
ALIGNMENT (SUBMENU)
Style menu

The Alignment submenu lets you choose an alignment for paragraphs:
• Choosing Left aligns paragraphs with the left indentation.
• Choosing Centered centers each line between the left and right indentations.
• Choosing Right aligns paragraphs with the right indentation.
• Choosing Justified aligns paragraphs with the left and right indentations; the
last line may be shorter than the width of the paragraph. (This option is not
available in HTML text boxes.)
• Choosing Forced aligns all lines in a paragraph, including the last line, with the
left and right indents. (This option is not available in HTML text boxes.)

Alignment submenu

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∫

Paragraphs are aligned within the boundaries established by the First Line, Left
Indent, and Right Indent values specified in the Formats tab of the Paragraph
Attributes dialog box (Style & Formats). If the paragraph alignment is set to
Centered, the First Line value is added to any line indentation caused by
the centered alignment.

LEADING (COMMAND)
Style menu

QuarkXPress defines leading as the vertical space between two or more lines
of text.
The Leading command displays the Formats tab of the Paragraph Attributes
dialog box, which lets you enter a value in the selected Leading field using
one of three types of leading: absolute leading, incremental auto leading, or
percentage-based auto leading.
If absolute leading is applied, leading is measured from baseline to baseline,
unless you set the Leading Mode to Word Processing in the Paragraph pane of
the Preferences dialog box (Edit & Preferences & Preferences). In Word Processing mode, leading is measured from the tops of ascenders on one line of text
to the tops of ascenders on the line above. When incremental or percentagebased leading is applied, leading is always measured from ascender to ascender.
• Regardless of the fonts and sizes used, absolute leading places the amount of
space that you specify in the Leading field between lines of text. Absolute
leading is measured from baseline to baseline.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

.001 pt to
1,080 pt

various (", pt, cm, etc.)

.001

• Incremental auto leading combines a base amount of auto leading with an
absolute value specified in the Leading field. Entering a plus (+) or minus (–)
sign before the value adds or subtracts that value from the largest font size in
the line. For example, applying a leading value of +2 to 12-point text results
in 14-point leading. Incremental auto leading is measured from ascender
to ascender.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

± .001 pt to
1,080 pt

various (", pt, cm, etc.)

.001

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• Entering the word “auto” or a “0” in the Leading field tells QuarkXPress to
use the value in the Auto Leading field of the Preferences dialog box (Edit &
Preferences & Preferences & Paragraph pane) to decide whether percentagebased or incremental auto leading occurs. The default —percentage-based —
uses a fixed percentage of the largest font size in the selected text or active
paragraph. This percentage is added to the base amount of auto leading. The
resulting value is the total amount of leading between an auto-leaded line and
the line above it. The default value for percentage-based auto leading is 20%.
Percentage-based auto leading is measured from ascender to ascender.
∫

Auto leading is sometimes called relative leading because it spaces each line separately according to the design and size of the fonts used. If fonts or font sizes are
mixed and matched, an auto-leaded paragraph may have a different amount
of space between each line. Auto leading starts with a base amount of leading,
which QuarkXPress determines by looking at the user-specified font size, then
calculating the ascent and descent values built into the fonts used in each line.

Leading field

F O R M AT S ( C O M M A N D )
Style menu

The Formats command displays the Formats tab of the Paragraph Attributes
dialog box, which lets you specify formats that affect entire paragraphs.
F O R M AT S ( D I A L O G B O X TA B )
Style & Forma ts

The Paragraph Attributes dialog box Formats tab lets you specify indentations,
line spacing, paragraph spacing, drop caps, and other characteristics for a paragraph or range of paragraphs. Not all of these controls apply to text paths.

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Formats tab

L E F T I N D E N T, F I R S T L I N E , R I G H T I N D E N T ( F I E L D S )
Style & Forma ts

The indentation fields let you indent paragraphs from the left and right edges
of a text box, column, or text path, and create hanging indentations.
• The Left Indent field specifies the distance from the left edge of a column, text
box, or text path to the left edge of a paragraph.
• The First Line field specifies the distance from the Left Indent to the beginning
of the first line of a paragraph. Enter a positive value to indent the first line to
the right of the Left Indent. To indent the first line to the left of the Left Indent
(a hanging indentation), enter a negative value in this field after entering a
positive value in the Left Indent field. If you are specifying formats for a text
path, the field works the same way; however, you cannot have more than
one line of text on a text path.
• The Right Indent field specifies the distance from the right edge of a column,
text box, or text path to the right edge of a paragraph.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

column width

various (", pt, cm, etc.)

.001

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∫

The Text Inset value in the Text tab of the Modify dialog box (Item & Modify)
is added to the Left Indent and Right Indent values for the edges of a box. The
Text Inset value does not affect the inner columns of a text box.

Left Indent, First Line, and Right Indent fields

• Indentations can also be specified visually using the tab ruler that displays at
the top of the active column whenever the Paragraph Attributes dialog box is
open. Drag the icons at the top of the ruler to adjust the Left Indent K, First Line
Indent k, or Right Indent J. (If the active item cannot display the tab ruler, the
tab ruler is displayed in the Tabs tab of the Paragraph Attributes dialog box.)
LEADING (FIELD)
Style & Forma ts

The Leading field lets you specify the amount of space between lines of text. For
information about leading, see “Leading (command)” earlier in this chapter.

Leading field

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S PA C E B E F O R E , S PA C E A F T E R ( F I E L D S )
Style & Forma ts

The Space Before and Space After fields let you specify how much space precedes and follows a paragraph. The space between two paragraphs is the sum of
the Space After the first paragraph and the Space Before the second paragraph.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 15"

various (", pt, cm, etc.)

.001

Space Before is not applied when a paragraph falls at the top of a column.
Space After is not applied when a paragraph falls at the bottom of a column.
Neither are applied on text paths.

ALIGNMENT (POP-UP MENU)
Style & Forma ts

The Alignment pop-up menu works exactly like the Alignment submenu
(Style menu), letting you choose an alignment for paragraphs:
• Choosing Left aligns paragraphs with the left indentation.
• Choosing Centered centers each line between the left and right indentations.
• Choosing Right aligns paragraphs with the right indentation.
• Choosing Justified aligns paragraphs with the left and right indentations; the
last line may be shorter than the width of the paragraph. (Justified alignment
is not available in HTML text boxes.)
• Choosing Forced aligns all lines in a paragraph, including the last line,
with the left and right indentations. (Forced alignment is not available in
HTML text boxes.)

Alignment pop-up menu

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∫

Paragraphs are aligned within the bounds established by the First Line, Left
Indent, and Right Indent values specified in the Formats tab of the Paragraph
Attributes dialog box (Style menu). If the paragraph alignment is set to
Centered, the First Line value is added to any line indentation caused by
the centered alignment.

H&J (POP-UP MENU)
Style & Forma ts

H&Js (hyphenation and justification specifications) are specifications that control
the hyphenation and spacing of text. The H&J pop-up menu lets you choose
from a list of specifications defined in the H&Js dialog box (Edit & H&Js).
Hyphenation and justification specifications cannot be applied in HTML
text boxes.

H&J pop-up menu

DROP CAPS (AREA)
Style & Forma ts

The Drop Caps check box lets you specify an initial cap for a paragraph. Checking Drop Caps lets you use the Character Count and Line Count fields.
• Enter a value in the Character Count field to specify the number of drop cap
characters (from 1 to 127).
• Enter a value in the Line Count field to specify the number of lines the
character(s) drop (from 2 to 16).

Drop Caps area

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KEEP LINES TOGETHER (AREA)
Style & Forma ts

The Keep Lines Together check box lets you prevent widows and orphans by
specifying how paragraphs break at the bottom of columns. (In QuarkXPress, a
widow is defined as the last line of a paragraph that falls at the top of a column;
an orphan is defined as the first line of a paragraph that falls at the bottom of a
column.) Checking Keep Lines Together lets you use the All Lines in ¶ and
Start/End options.
• Checking All Lines in ¶ specifies that a paragraph will not break at the bottom
of a column. If all the lines in a paragraph do not fit in one column, the entire
paragraph is carried to the next column.
• The values in the Start and End fields specify the minimum number of lines
to remain at the bottom of a column (Start) and the minimum number to be
carried over to the next column (End). If there are not enough lines in the
paragraph to meet the Start and End criteria, the entire paragraph is carried
to the next column.

Keep Lines Together area

KEEP WITH NEXT ¶ (CHECK BOX)
Style & Forma ts

The Keep with Next ¶ check box lets you force a paragraph to flow with the
following paragraph (for example, to ensure that a subheading stays connected
with the first related paragraph).

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LOCK TO BASELINE GRID (CHECK BOX)
Style & Forma ts

Using a baseline grid aligns paragraphs horizontally across columns and text
boxes. The Lock to Baseline Grid check box lets you lock selected paragraphs
to the grid. (This check box is not available for HTML text boxes.)
∫

The grid is defined in the Baseline Grid area in the Paragraph pane of the
Preferences dialog box (Edit & Preferences & Preferences) and displayed
using the Show Baseline Grid command (View menu). To see the baseline grid
in an active text box, Guides must be set to In Front in the General pane of
the Preferences dialog box.

TA B S ( C O M M A N D )
Style menu

QuarkXPress lets you specify an unlimited number of tab stops per column.
By default, each text box contains tab stops that occur every half-inch, starting
from the farthest-right custom tab stop. If there are no custom tab stops, the
invisible default tab stops start one half-inch into the paragraph and continue
across. The Tabs command displays the Tabs tab of the Paragraph Attributes
dialog box. (This option is not available in HTML text boxes.)
TA B R U L E R ( A R E A )
Style & Tabs

The tab ruler, displayed at the top of the active column whenever the Formats
or Tabs tabs of the Paragraph Attributes dialog box are displayed, lets you
specify indentations and create and move tab stops visually. If the active item
cannot display the tab ruler, the tab ruler is displayed in the Tabs tab of the
Paragraph Attributes dialog box.
Tab stops are displayed with icons that represent the type of tab stop alignment:
Left 1, Center 3, Right 2, Decimal 5, Comma p, or Align On s. You can use the
ruler to:
• Specify indentations by dragging the icons at the top of the ruler to adjust the
Left Indent K, First Line Indent k, or Right Indent values.
• Create tab stops by clicking on the ruler to create tab stops; the current
alignment button and Fill Characters settings in the Paragraph Attributes
dialog box apply to the tab stop.

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• Edit tab stops by clicking a tab stop to select it and dragging the selected tab
stop to move it. You can also change the alignment button and Fill Characters
settings in the dialog box while the tab stop is selected.
• Delete tab stops by clicking a tab to select it, then dragging it off the ruler.
Option+click (Mac OS) or Alt+click (Windows) the ruler to delete all tab stops.

Tab ruler

TA B S ( D I A L O G B O X TA B )
Style & Tabs

The Tabs tab of the Paragraph Attributes dialog box lets you specify the
alignment, position, and fill character for tab stops.

Tabs tab

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ALIGNMENT (BUTTONS)
Style & Tabs

The alignment buttons let you choose an alignment for a tab stop.
• Choosing Left 1 aligns tabbed text flush left along a tab stop.
• Choosing Center 3 centers tabbed text along a tab stop.
• Choosing Right 2 aligns tabbed text flush right along a tab stop. To align characters flush along the right indent of a column, regardless of other tab stops, place
the Text Insertion bar I immediately to the left of the characters and press
Option+Tab (Mac OS) or Shift+Tab (Windows).
• Choosing Decimal 5 positions tabbed text by aligning decimal points (periods)
along a tab stop.
• Choosing Comma p aligns commas in tabbed text along a tab stop.
• Choosing Align On s aligns occurrences of a user-specified character in tabbed
text along a tab stop. The Align On option lets you enter this character in the
Align On field. You can enter any printing character.

Alignment buttons

∫

If you choose Decimal, Comma, or Align On, and the text (usually a number)
doesn’t contain a period, comma, or specified alignment character, the text
aligns on the first non-numeric character following the text (such as a tab,
space, or carriage return).

POSITION (FIELD)
Style & Tabs

The Position field lets you numerically specify tab stops. Tab stops are measured
from the Text Inset value on the left edge of a box or column. New tab stops are
immediately displayed on the tab ruler.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

column width

various (", pt, cm, etc.)

.001

If you click Set, the tab stop is deselected, allowing you to enter values for the
next tab stop. Click Apply to see the effects of a new tab stop on any existing
tab characters in the active paragraph(s).

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FILL CHARACTERS (FIELD)
Style & Tabs

A fill character, such as a dot leader in a table of contents, “fills” the space
between a tab character and the next tab stop. The Fill Characters field lets you
specify any character to be repeated, or any two characters to alternate (one
of the characters can be a space). Fill characters are aligned flush right with the
tab stop position. (Fill characters cannot be invisible characters; they must be
printed characters.)
ALIGN ON (FIELD)
Style & Tabs

Available when the Align On button is chosen, the Align On field lets you enter
any printing character to align tabbed text along.
SET (BUTTON)
Style & Tabs

If a tab stop is selected in the tab ruler displayed above the active column, you
can click Set to deselect it. This allows you to move on and enter values for the
next tab stop.
CLEAR ALL (BUTTON)
Style & Tabs

The Clear All button deletes all custom tab stops from the active paragraph(s).
The invisible default tab stops that QuarkXPress places at half-inch increments
are reset to their original positions.
RULES (COMMAND)
Style menu

The Rules feature lets you place horizontal lines above or below a paragraph so
that the lines always flow with the text. The Rules command displays the Rules
tab of the Paragraph Attributes dialog box.
R U L E S ( D I A L O G B O X TA B )
Style menu

The Rules tab of the Paragraph Attributes dialog box lets you specify the
length, position, style, width, color, and shade of paragraph rules.
RULE ABOVE, RULE BELOW (AREAS)
Style & Rules

The Rule Above and Rule Below areas let you specify whether you want horizontal lines above or below a paragraph. Checking Rule Above or Rule Below
gives you access to controls for specifying the placement and style of the rules.

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Rules tab

LENGTH (POP-UP MENU)
Style & Rules & Rule Above, Rule Belo w checked

The Length pop-up menu lets you specify whether rules fit within the
paragraph indentations or match the length of the text.
• Choosing Indents specifies a rule that extends from the paragraph’s left indentation to its right indentation. Indentations are specified in the Formats tab of the
Paragraph Attributes dialog box (Style & Formats).
• Choosing Text specifies a rule above that matches the length of the first line of
text in the paragraph and a rule below that matches the length of the last line
of text in the paragraph.

Length pop-up menu

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∫

The From Left and From Right values in the Rules tab of the Paragraph
Attributes dialog box apply whether you choose Indents or Text.

F R O M L E F T, F R O M R I G H T ( F I E L D S )
Style & Rules & Rule Above, Rule Belo w checked

The From Left and From Right fields let you specify the placement of a rule in
relation to the specified length.
• The From Left field specifies the distance between the left end of a rule and
either the left indentation of the paragraph (Length set to Indents) or the left
end of a line of text (Length set to Text).
• The From Right field specifies the distance between the right end of a rule and
either the right indentation of the paragraph (Length set to Indents) or the
right end of a line of text (Length set to Text).
• Larger positive values make a rule shorter. Smaller positive values make a
rule longer. (You can enter negative values if an indentation is applied to
the paragraph.)
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

column width

various (", pt, cm, etc.)

.001

OFFSET (FIELD)
Style & Rules & Rule Above, Rule Belo w checked

The Offset field lets you specify the amount of vertical space between a paragraph and a rule. You can enter an absolute value or a percentage. (The Offset
field is not available in HTML text boxes.)
• Absolute values are measured from the baseline of the first line of a paragraph to
the bottom of a rule above, and from the baseline of the last line of a paragraph
to the top of a rule below. Positive values move the rule farther away from the
text. Negative values move the rule closer to the text. Using an absolute negative
offset value for a rule above, you can overlap white text with a dark-colored rule
to create reverse type.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 15" or
–1⁄2 rule width

various (", pt, cm, etc.)

.001

• Specifying a percentage in the Offset field makes the rule act like an auto-leaded
line of text, which prevents text from overlapping. The 100% value in the Offset
field is defined by the total distance between paragraphs. For example, a 30%

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Offset for a Rule Above adds 30% of the total interparagraph space below the
center of the rule. The default rule Offset percentage is 0%.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

STYLE (POP-UP MENU)
Style & Rules & Rule Above, Rule Belo w checked

The Style pop-up menu lets you choose from a list of default and any custom
line styles you created(Edit & Dashes & Stripes). In an HTML text box, only
two styles are available: Solid and Solid Shade (HR).

Style pop-up menu

WIDTH (FIELD AND POP-UP MENU)
Style & Rules & Rule Above, Rule Belo w checked

The Width field and pop-up menu lets you choose from a list of line widths or
enter a line width in the field. If you choose the Hairline option, QuarkXPress

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prints the rule at .125 point to a PostScript imagesetter, but wider on a laser
printer. Entering a “0” in any line width field specifies a Hairline value.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 864 pt

various (", pt, cm, etc.)

.001

Width field and pop-up menu

COLOR (POP-UP MENU)
Style & Rules & Rule Above, Rule Belo w checked

The Color pop-up menu lets you choose from a list of colors defined in the
Colors dialog box (Edit & Colors). The list includes default colors, custom
colors, and spot colors imported with EPS picture files.
SHADE (FIELD)
Style & Rules & Rule Above, Rule Belo w checked

The Shade field and pop-up menu let you choose a shade value in 10%
increments or enter a value in the field.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

PA R A G R A P H S T Y L E S H E E T ( S U B M E N U )
Style menu

Paragraph style sheets let you apply multiple paragraph attributes in one step.
The Paragraph Style Sheet submenu lets you choose from a list of paragraph
style sheets defined for the document in the Style Sheets dialog box (Edit &
Style Sheets).
• No Style is a feature that removes the paragraph style sheet and character
style sheet links from a paragraph while retaining the applied paragraph
and character attributes. When you apply a new paragraph style sheet after
applying No Style, all current character attributes and paragraph formats
are stripped from the text.

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• Normal is the default paragraph style sheet for all text boxes and text paths.
You can edit the Normal paragraph style sheet using the Style Sheets dialog
box (Edit & Style Sheets).
• Custom style sheets are any other paragraph style sheets defined in the
Style Sheets dialog box (Edit & Style Sheets).

Paragraph Style Sheet submenu

F L I P H O R I Z O N TA L , F L I P V E RT I C A L , F L I P T E X T ( C O M M A N D S )
Style menu

• The Flip Horizontal command flips all the text in an active text box from right
to left, creating a mirror image of the original. (The Flip Horizontal command
is not available in HTML text boxes.)
• The Flip Vertical command flips all the text in an active text box from bottom
to top, creating an upside-down mirror image of the original. (The Flip Vertical
command is not available in HTML text boxes.)
• The Flip Text command replaces the Flip Horizontal and Flip Vertical commands when a text path is active. Flip Text places text on the opposite side
of the line, starting from the opposite endpoint. For example, if you create
a circular text path with text flowing on the outside of the circle, Flip Text
positions text on the inside of the circle. Text alignment is not affected.

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HYPERLINK (SUBMENU)
Style menu

When you export a document as a PDF or an HTML page, a hyperlink
becomes a clickable area that takes the reader to a particular destination
(usually a different document or a different part of the same document).
The Hyperlink submenu lets you choose from a list of destinations defined
for the document in the Hyperlinks palette (View & Show Hyperlinks).
The list includes:
• The New command displays the New Hyperlink dialog box. If text is selected
when you choose this option, that text becomes a hyperlink pointing to the
destination you specify in the New Hyperlink dialog box. If no text is selected
when you choose this option, you can create a destination that may be applied
to text or a picture later.
• The Edit command displays the Edit Hyperlink dialog box and lets you edit
the destination associated with the selected text.
• The Delete command removes the destination associated with the selected text.
• The bottom section of the Hyperlink submenu displays all the destinations and
anchors defined in the Hyperlink submenu or the Hyperlinks palette (View &
Show Hyperlinks).

Hyperlink submenu

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ANCHOR (SUBMENU)
Style menu

When you export a document as a PDF or an HTML page, an anchor becomes
a destination in the document that a hyperlink can point to. The Anchor
submenu lets you assign one of a list of unused anchor names defined for the
document in the Hyperlinks palette (View & Show Hyperlinks) to the
selected text, the text insertion point i, or selected picture. The list includes:
• The New command displays the New Anchor dialog box. If text is selected
when you choose this option, the new anchor is assigned to the selected text
range or the text insertion point.i.
• The Edit command displays the Edit Anchor dialog box and lets you edit
the name of the anchor associated with the selected text range or text
insertion point i.
• The Delete command removes the anchor associated with the selected text or
picture box. That anchor can later be assigned to a different range of text
or text insertion point i.
• The bottom section of the Anchor submenu displays all the anchors that are not
yet associated with a text range or text insertion point i.

Anchor submenu

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STYLE MENU FOR PICTURES
When a picture box containing a picture is active and the Content tool E or the Item
tool e is selected, the Style menu for pictures is available. The commands in the Style
menu for pictures affect the way pictures display and print; they do not affect the actual
picture files. The Style menu for pictures is divided into five sections:

Style menu for pictures

SECTIONS

• The first section lists content attributes, which apply to the picture: Color,
Shade, and Negative.
• The second section lets you control the contrast and halftone specifications of
your picture.
• The third section lists commands for flipping the contents of an active picture
box: Flip Horizontal and Flip Vertical.
• The fourth section lists commands for centering and scaling a picture in the
picture box, as well as a command for resizing the picture to fit within the
picture box.
• The fifth section contains commands that let you create, apply, and delete
hyperlinks and anchors.

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M O D I F I A B L E P I C T U R E F I L E F O R M AT S

The availability of the commands in the Style menu for pictures varies depending on the file format of the active picture.
PICTURE
TYPE

COLOR

SHADE

N E G AT I V E

CONTRAST

HALFTONE

EPS/DCS

GIF

†

yes

Grayscale yes

yes

Color

†

yes

JPEG (*.JPG)

PhotoCD
PICT (*.PCT)
1-bit

yes

Grayscale yes

yes

Color

†

yes

†

TIFF (*.TIF)
1-bit

yes

Grayscale yes

yes

Color

†

yes

†

Windows bitmap (*.BMP)
1-bit

yes

Grayscale yes

yes

Color

†

yes

WMF

† Adjustable through the Picture Contrast Specifications dialog box
(Style & Contrast).
∫

When a Windows Metafile picture is imported into QuarkXPress for Mac OS,
it is transformed into a PICT.

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COLOR (SUBMENU)
Style menu

Color submenu for a print document

SHADE (SUBMENU)
Style menu

The Shade submenu lets you choose a value in 10% increments. The Other
option displays the Picture tab of the Modify dialog box, which lets you enter
the maximum shade percentage in the selected Shade field.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

Shade submenu

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N E G AT I V E ( C O M M A N D )
Style menu

The Negative command creates a true negative of a picture’s contrast. If
you have made changes to the contrast curve using the Picture Contrast
Specifications dialog box (Style & Contrast), these changes are calculated
before the negative effect is applied.
CONTRAST (COMMAND)
Style menu

The Contrast command displays the Picture Contrast Specifications dialog
box, which shows the picture’s contrast curve and the tools you can use to
modify the curve.
P I C T U R E C O N T R A S T S P E C I F I C AT I O N S ( D I A L O G B O X )
Style & Contrast

The Picture Contrast Specifications dialog box lets you modify a picture’s
contrast curve. The Model and Color options in the dialog box are not
available for grayscale pictures.

Picture Contrast Specifications dialog box

CONTRAST CURVE (AREA)
Style & Contrast

The Contrast Curve area adjusts a picture’s contrast by changing the relationship between input (original) contrast and output (modified) contrast.
• The Input (horizontal) axis is the contrast value of the original picture. In a
grayscale picture, the left side of the Input axis represents highlights (lighter
shades) while the right side represents shadows in the input.
• The Output (vertical) axis is the modified contrast value. In a grayscale picture,
the lower portion of the Output axis represents lighter shades while the upper
portion represents darker shades.

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A combination of the two axes results in a graphical curve. For example, a 10%
boost to the darkness of a grayscale picture’s highlights appears as a peak at the
lower-left part of the curve.

Contrast curve area

∫

When the curve is a 45° line from 0 to 1, input contrast equals output contrast.
This is the normal contrast curve, indicating that the picture’s contrast has not
been modified in QuarkXPress.

CONTRAST TOOLS (AREA)
Style & Contrast

The contrast tools let you modify the curve in various ways:
• Use the Hand tool H to drag the entire curve on the contrast graph. When you
move the curve against one of the graph’s edges, it becomes flattened. You can
constrain a curve’s movements horizontally or vertically by pressing Shift while
dragging the curve.
• Use the Pencil tool d to draw a new curve or to modify an existing curve in
a freehand manner.
• Use the Line tool L to make linear adjustments to a curve. You can constrain
modifications to a contrast curve to 0°, 45°, or 90° by pressing Shift while using
the Line tool.

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• Use the Posterizer tool $ to place handles between the 10% increments marked
on the horizontal axis. By dragging the handles up and down, you can increase
or decrease the input-to-output relationship in tonal range increments of 10% .
• Use the Spike tool % to place handles on the 10% increments marked on the
horizontal axis. You can drag the handles up and down to create spikes.
• Use the Normal Contrast tool ^ to reset the curve to the unmodified
contrast position.
• Use the High Contrast tool & to apply a high contrast curve to the
graph automatically.
• Use the Posterized tool * to apply a posterized curve to the graph
automatically.
• Use the Inversion tool ( to flip a curve upside down. Clicking the Inversion
tool produces a negative of the curve displayed in the graph. (The Inversion
tool does not necessarily create a true negative of the original.)

Contrast tools

N E G AT I V E ( C H E C K B O X )
Style & Contrast

The Negative check box creates a true negative of the dialog box’s final picture
output. When you check Negative, you will not see any change in your contrast
curve, but you will see the picture preview update on-screen when you click OK
or Apply. If you have made changes to the contrast curve, these changes are
calculated before the negative effect is applied. Checking this box has the
same effect as choosing Negative from the Style menu.

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MODEL (POP-UP MENU)
Style & Contrast

If the active picture box contains a color picture, the Model and Color areas are
available. The Model area lets you select a color model to use when modifying
the contrast of a color picture: HSB, RGB, CMY, or CMYK. For information
about color models, see “Creating and Editing Colors” in Chapter 12, “Color,” in
A Guide to QuarkXPress: Using QuarkXPress.

Model pop-up menu

COLOR (AREA)
Style & Contrast

If the active picture box contains a color picture, the Model and Color areas
are available. The Color area displays a check box for each component of the
selected model. For example, if RGB is selected, Red, Green, and Blue will be
available as check boxes in the Color area.
The graph displays a curve for each of the selected components. When contrast
for all components is set to normal, the components’ curves are stacked on top
of each other. The front (visible) curve represents the first component listed in
the Color area. Checking only one color component lets you modify the curve
for that component independently of the others.
When only one color component is checked, a color spectrum or shade strip displays along the graph’s axes. These strips serve as a visual cue to the distribution
of ranges on the graph. The appearance of these strips will change according
to the selected model and color component.

Color area

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HALFTONE (COMMAND) P
Style menu

The Halftone command displays the Picture Halftone Specifications
(Mac OS) or Picture Halftone (Windows) dialog box, which lets you define
custom screening values for an active picture.
P I C T U R E H A L F T O N E S P E C I F I C AT I O N S ( D I A L O G B O X — M A C O S ) ,
PICTURE HALFTONE (DIALOG BOX — WINDOWS) P
Style & Halftone

The Picture Halftone Specifications (Mac OS) or Picture Halftone
(Windows) dialog box lets you control the lines per inch, angle, and dot
pattern for a halftone screen.
A halftone is a reproduction of a continuous tone photograph, traditionally
created by photographing the picture through a crossline or contact screen that
contains grid pattern gradations. Gradations of tone are simulated using dots or
other shapes of varying sizes. The dialog box controls let you specify a screen’s
angle, pattern, and lines per inch.

Picture Halftone Specifications dialog box (Mac OS)
FREQUENCY (FIELD) P
Style & Halftone

Enter a value for the lines per inch, or frequency, of the printed halftone, or
choose one of the common line frequencies from the pop-up menu (Default,
60, 85, 100, 133, and 150). If Default is chosen in the Frequency field,
QuarkXPress uses the value specified in the Output tab of the Print dialog
box (File & Print).
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

15 to 400 lpi

lines per inch (lpi)

.001

ANGLE (FIELD) P
Style & Halftone

Enter a value for the angle of the screen or choose one of the common angles
from the pop-up menu (Default, 0, 15, 45, 75, 90, and 105). If Default is

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chosen, QuarkXPress uses the value specified in the Output tab of the Print
dialog box (File & Print).
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±360°

degrees

.001

FUNCTION (POP-UP MENU) P
Style & Halftone

Choose one of six patterns for the custom halftone screen:
• Choosing Default uses the setting specified in the Output tab of the Print
dialog box (File & Print).
• The Dot pattern uses a round spot to create the halftone screen. This pattern is
used in most output.
• The Line pattern uses straight lines to create the halftone screen. The width of
the line varies depending on your Frequency setting. (The Line function is not
the same as the line frequency.)
• The Ellipse pattern uses an oval spot to create the halftone screen.
• The Square pattern uses a square spot to create the halftone screen. This function may look best at very low screen frequencies.
• The Ordered Dither pattern is optimized for printing to a laser printer or when
you are producing multiple copies by photocopying rather than by printing.

Function pop-up menu

∫

If your output device cannot reproduce screen angles or frequencies that match
your specifications, it will print halftones at the angle and frequency that are
closest to the values you specify in the Frequency and Angle fields.

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F L I P H O R I Z O N TA L ( C O M M A N D )
Style menu

The Flip Horizontal command flips the picture in the active box from left
to right, creating a mirror image of the original.
F L I P V E RT I C A L ( C O M M A N D )
Style menu

The Flip Vertical command flips the picture in the active box from bottom
to top, creating an upside-down mirror image of the original.
CENTER PICTURE (COMMAND)
Style menu

The Center Picture command places a picture in the middle of the picture box.
FIT PICTURE TO BOX (COMMAND)
Style menu

The Fit Picture To Box command scales the picture so that it extends to each
edge of the picture box.
F I T P I C T U R E T O B O X ( P R O P O RT I O N A L LY ) ( C O M M A N D )
Style menu

The Fit Picture To Box (Proportionally) command scales the picture to the size
of the box while retaining the picture’s original proportions.
FIT BOX TO PICTURE (COMMAND)
Style menu

The Fit Box To Picture command resizes the picture box to the size of
the picture.
HYPERLINK (SUBMENU)
Style menu

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• The Edit command displays the Edit Hyperlink dialog box and lets you edit the
destination associated with the selected picture box.
• The Delete command removes the destination associated with the selected
picture box.
• The bottom section of the Hyperlink submenu lists all the destinations and
anchors defined in the Hyperlinks palette (View & Show Hyperlinks).

Hyperlink submenu

ANCHOR (SUBMENU)
Style menu

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Style Menu for Pictures

• The bottom section of the Anchor submenu displays all the anchors that
are not yet associated with a picture box.

Anchor submenu

STYLE MENU FOR LINES
When a line or text path is active and the Item tool e is selected, the Style menu
for lines is available. (If a line contains text — that is, if it is a text path — and the
Content tool E is selected, then the Style menu for text is available.) The Style
menu for lines is also available when a gridline in a table is selected.
MENU ENTRIES

The Style menu for lines includes five menu items that let you modify various
aspects of lines: Line Style, Arrowheads, Width, Color, and Shade. All five
menu items have submenus that provide a variety of options.

Style menu for lines

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Style Menu for Lines

LINE STYLE (SUBMENU)
Style menu

The Line Style submenu lets you choose from a list of predefined line styles
and any custom line styles you create (Edit & Dashes & Stripes).

Line Style submenu

ARROWHEADS (SUBMENU)
Style menu

The Arrowheads submenu lets you choose from a list of six predefined endcap
styles (combinations of arrowheads and tail feathers). Arrowheads are not
available when gridlines in a table are selected.

Arrowheads submenu

WIDTH (SUBMENU)
Style menu

The Width submenu lets you choose from a list of default line widths. The
Other option displays the Line tab of the Modify dialog box, which lets you
enter a value in the selected Line Width field. You can enter Line Width values
using any supported measurement system, but values are displayed in points
when the dialog box is reopened.

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∫

QuarkXPress prints a hairline .125 points wide on a PostScript imagesetter, but
wider on a laser printer. Entering “0” in the Line Width field automatically
defines a hairline.

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 864 pt

various (", pt, cm, etc.)

.001

Width submenu

COLOR (SUBMENU)
Style menu

Color submenu for a print document

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Style Menu for Lines

SHADE (SUBMENU)
Style menu

The Shade submenu lets you choose a tint value in 10% increments. The Other
option displays the Line tab of the Modify dialog box, which lets you enter a
percentage value in the selected Shade field.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

Shade submenu

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Item Menu: Overview

Chapter 6: Item Menu
Even if you’re happy with your initial page layout, you’ll probably want to refine
the position, shape, and other aspects of items. The QuarkXPress Item menu allows
you to adjust item coordinates, colors, content types, and more. The Item menu also
allows you to create groups or constrain items, and to create new shapes with the
Merge commands.

ITEM MENU: OVERVIEW
The QuarkXPress Item menu lets you modify, position, and reshape boxes, lines, text
paths, rollovers, tables, and image maps. The Item menu is divided into seven sections:
• The first section lists commands that display the Modify dialog box, which
contains a comprehensive set of controls. These include color, shade, position,
size, frame, runaround, and clipping path.
• The second section lists fundamental item commands such as Duplicate
and Delete. The Step and Repeat command in this section lets you perform
advanced duplication.
• The third section lists options that change the way items move, interact, or
combine with other items. For example, you can group items so that they
do not move apart. Using the Merge options, you can even create a new
item based on existing item shapes. Some of these commands are only
available when multiple items are selected.
• The fourth section lists commands that affect the relationship between objects,
such as their stacking order and relative positions.
• The fifth section lists options that change the shape of an item, clipping path,
or runaround path. You can choose a predefined shape or a Bézier option that
allows the item to be edited interactively using Bézier points. You can also
choose whether your item contains text, a picture, or nothing.
• The sixth section contains the Point/Segment Type pop-up menu, which
lets you change the way a selected Bézier segment or point behaves and the
Delete All Hot Areas command (for image maps). This section also contains
the Convert Text to Table command (when text is selected), the Table
submenu and the Gridlines submenu.

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Item Menu: Overview

• The seventh section contains the Rollover submenu for creating and deleting
rollovers.

Item menu

MODIFY COMMANDS
MODIFY (COMMAND)
Item menu

The Modify command (C+M on Mac OS, Ctrl+M on Windows) displays the
Modify dialog box, which lets you set comprehensive specifications for text
boxes, picture boxes, boxes with a content of None, tables, lines, and text paths.

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Modify Commands

MODIFY (DIALOG BOX)
Item & Modify

The Modify dialog box includes tab options that vary according to the kind of
item selected:
SELECTED ITEM

TA B O P T I O N S AVA I L A B L E

Picture box in a print document

Box/Picture/Frame/
Clipping/Runaround

Picture box in a Web document

Box/Picture/Frame/
Runaround/Clipping/Export

Text box in a print document

Box/Text/Frame/Runaround

Text box in a Web document

Box/Text/Frame/
Runaround/Export

Contentless box

Box/Frame/
Runaround/Export*

Text path

Line/Text Path/
Runaround/Export*

Line

Line/Runaround/Export*

Table (with Item e tool)

Table/Runaround/
Grid/Frame*/Export*

Text cells in table

Table/Cells/Text/Export*

Picture cells in table

Table/Cells/Picture/Export*

Form

Box/Form/Export

*in Web documents only

Modify dialog box tabs

∫

The same Modify dialog box tab options are available for anchored items,
except for the Runaround tab.

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Modify Commands

A limited set of options is also available for multiple-selected or grouped items
in the Modify dialog box. The Group tab has the same basic controls as the
Box tab or the Line tab, depending on what is selected.

∫

M U LT I P L E - S E L E C T E D I T E M S O R G R O U P S

TA B O P T I O N S AVA I L A B L E

Picture boxes

Group (Box)/
Picture/Frame

Text boxes

Group (Box)/Text/Frame

Text and picture boxes

Group (Box)/Frame

Text paths

Group (Line)/Text Path

Lines or lines and text paths

Group (Line)

Other combination

Group (Box)

The Modify command (C+M on Mac OS, Ctrl+M on Windows) is unavailable
when a group (Item & Group) is selected along with an item that is not part
of that group.

B O X ( D I A L O G B O X TA B )
Item & Modify & Box tab

The Modify dialog box Box tab is available whenever a box, or a combination
of items that include a box, is selected. The controls in the Box tab let you
specify location, size, rotation, skew, and corner radius. You can also specify
a background color or background blend for selected items. Some options
are unavailable for multiple-selected items.

Box tab

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ORIGIN ACROSS, ORIGIN DOWN (FIELDS)
Item & Modify & Box tab

The Origin Across and Origin Down fields let you specify the location of the
item or group in relation to the upper left corner of the page.
• The Origin Across value specifies the measurement from the zero point on the
horizontal ruler to the left edge of the item’s rectangular bounding box.
• The Origin Down value specifies the measurement from the zero point on the
vertical ruler to the top edge of the item’s rectangular bounding box.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

Pasteboard
width, height

various (", pt, cm, etc.)

.001

The origin fields accept positive or negative values, unless the value entered will
place the box off the pasteboard. Origin values entered for a group or multiple
selection affect the bounding box surrounding the entire group. The origin fields
are replaced by the Align with Text area when an anchored item is selected.

ALIGN WITH TEXT (AREA)
Item & Modify & Box tab

The Align with Text area replaces the Origin Across and Origin Down fields
when the selected item is an anchored box or line. (To anchor a box or a line to
flow with text, copy it to the Clipboard while the Item tool e is selected, and
paste it into a text box or text path while the Content tool E is selected.) The
Align with Text options let you control how an anchored box or line is placed
in relation to its surrounding text.
• Ascent aligns the top of the anchored item with the ascent of the character
immediately to the right of the anchored item.
• Baseline places the bottom of the anchored item on the text baseline.
• When Baseline is chosen, the Offset field is available. The Offset value is similar
to a Baseline Shift applied through the Style menu. A negative value lowers
the anchored item in relation to its baseline, and a positive value places the
anchored item higher.

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Modify Commands

∫

When positioning anchored items, the Offset field is more suitable than the
Baseline Shift feature for two reasons. First, the Offset field preserves the positioning of anchored items when local text attributes are overridden by a style
sheet. Second, when characters are transformed into anchored boxes by using
the Option+Text to Box (Mac OS) or Alt+Text to Box (Windows) command
(Style menu), a value is automatically entered in the Offset field to mimic the
baseline position originally desired by the font designer.

Align with Text area

WIDTH, HEIGHT (FIELDS)
Item & Modify & Box tab

The Width and Height fields let you specify the size of the selected box. The
values in these fields do not affect the contents of the box. If the selected box or
group is nonrectangular, the Width and Height values refer to the size of the
rectangular bounding box that surrounds it.
RANGE

MEASUREMENT SYSTEM

.001 pt to
various (", pt, cm, etc.)
pasteboard edge

∫

SMALLEST INCREMENT

.001

The size of the largest box you can specify is limited only by the width and
height of the pasteboard. Changing the size of a box does not change its
origin values.

ANGLE (FIELD)
Item & Modify & Box tab

The Angle field lets you rotate any item or group of items around the center
of the overall selection. The Angle field accomplishes the same task as the
Rotate tool R.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±360°

degrees

.001

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Modify Commands

SKEW (FIELD)
Item & Modify & Box tab

The Skew field lets you tilt the bounding box of an item to create a slanted
visual effect.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±75°

degrees

.001

CORNER RADIUS (FIELD)
Item & Modify & Box tab

The Corner Radius field lets you change the size of the corner area for a
rounded-corner, beveled-corner, or concave-corner box. Rectangle boxes are
treated as Rounded-corner boxes with a Corner Radius of zero. The field is not
available for elliptical boxes, Bézier boxes, or groups.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 2"

various (", pt, cm, etc.)

.001

The maximum Corner Radius value is two inches, or the equivalent amount
in any of the various measurement systems.
SUPPRESS PRINTOUT (CHECK BOX) P
Item & Modify & Box tab

Checking Suppress Printout in the Box tab prevents an item and its contents
from printing with the rest of the page.
BOX (AREA)
Item & Modify & Box tab

The Box area lets you specify background colors and tint percentages for
selected items using the Color pop-up menu and Shade field.

Box area

• The Color pop-up menu lets you choose a color for the background of selected
items from your list of colors defined in the Colors dialog box (Edit & Colors).
The list includes custom colors, default colors, and colors imported with EPS

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Modify Commands

picture files. Choose None to make the background transparent. If multiple
items with differing colors are selected when you open the dialog box, the
Color pop-up menu defaults to Mixed Colors.
• The Shade field lets you enter a tint percentage for the specified color. You can
also choose a percentage from the field’s pop-up menu. When None or White
is chosen in the Color pop-up menu, the Shade field is not available.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

The Color and Shade pop-up menus are not available for table backgrounds;
you can only apply color to individual cells.
If varying item types are multiple-selected when you open the Modify dialog
box, the Box area controls will affect line color as well as box background color.

BLEND (AREA)
Item & Modify & Box tab

The Blend area of the Box tab lets you specify a blend (a two-color gradient) for
the background of the selected box or boxes. You can specify a Style, Angle,
Color, and Shade for the blend.

Blend area

• The Style pop-up menu lets you specify a type of blend. The default is Solid,
which means the blend feature is turned off. The Linear option produces a
standard blend that moves in a straight line from one color to the other. The
other blend choices are Mid-Linear, Rectangular, Diamond, Circular, and
Full Circular. The size of the blend is determined by the size of the item to
which it is applied.
• The Angle field lets you specify the rotation of the blend, in degrees. You can
also choose an angle from the field’s pop-up menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±360˚

degrees

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Modify Commands

• The Color pop-up menu in the Blend area lets you choose the second color
in the blend. (The first color is determined by the Color and Shade settings
in the Box area.)
• The Shade field lets you enter the maximum tint percentage of the second color
in the blend. You can also choose a Shade from the field’s pop-up menu.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

You cannot apply a blend to a table background; you can only apply a blend to
individual cells.
A blend applied to multiple-selected boxes will create multiple blends, just as if
each box had been modified individually.

TA B L E ( D I A L O G B O X TA B )
Item & Modify

The Modify dialog box Table tab is available whenever a table is selected with
the Item e tool. The controls in the Table tab let you specify location, size, and
Maintain Geometry settings.

Table tab

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Modify Commands

ORIGIN ACROSS, ORIGIN DOWN (FIELDS)
Item & Modify & Table tab

The Origin Across and Origin Down fields let you specify the location of the
table in relation to the upper left corner of the page.
• The Origin Across value specifies the measurement from the zero point on the
horizontal ruler to the left edge of the table’s rectangular bounding box.
• The Origin Down value specifies the measurement from the zero point on the
vertical ruler to the top edge of the table’s rectangular bounding box.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

Pasteboard
width, height

various (", pt, cm, etc.)

.001

The origin fields accept positive or negative values, unless the value entered
would place the table off the pasteboard. Origin values entered for a group
or multiple selection affect the bounding box surrounding the entire group.
The origin fields are replaced by the Align with Text area when an anchored
item is selected.

WIDTH, HEIGHT (FIELDS)
Item & Modify & Table tab

The Width and Height fields let you specify the size of the selected table.
The values in these fields do not affect the contents of the table cells.
RANGE

MEASUREMENT SYSTEM

.001 pt to
various (", pt, cm, etc.)
pasteboard edge

∫

SMALLEST INCREMENT

.001

The size of the largest table you can specify is limited only by the width and
height of the pasteboard. Changing the size of a table does not change its origin.

M A I N TA I N G E O M E T RY ( C H E C K B O X )
Item & Modify & Table tab

The Maintain Geometry check box in the Table tab lets you determine
whether the table is resized when you insert or delete rows and columns.
When Maintain Geometry is checked, the table’s bounding area remains the
same; rows and columns are resized proportionally to accommodate changes.
If Maintain Geometry is unchecked, the table’s bounding area increases or
decreases as you insert or delete rows or columns.

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SUPPRESS PRINTOUT (CHECK BOX) P
Item & Modify & Table tab

Checking Suppress Printout in the Table tab prevents a table from printing
with the rest of the page.
L I N E ( D I A L O G B O X TA B )
Item & Modify & Line tab

The Modify dialog box Line tab is available whenever lines, text paths, or a
combination of these are selected. The controls in the Line tab let you specify
style, width, position, arrowheads, color, and shade for selected lines. Some
options are unavailable for groups, multiple-selected lines, and text paths.

Line tab for straight lines

STYLE (POP-UP MENU)
Item & Modify & Line tab

The Style pop-up menu lets you choose an option (such as Solid or Dotted)
from your list of default and custom line styles. You can customize these line
styles using the Dashes & Stripes dialog box (Edit & Dashes & Stripes).

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Style pop-up menu

LINE WIDTH (FIELD)
Item & Modify & Line tab

The Line Width field and pop-up menu let you choose a standard thickness
for the selected lines — from Hairline to 12 pt — or enter a custom value. If
you choose the Hairline option, QuarkXPress prints the rule at .125 point to
a PostScript imagesetter, but wider to a laser printer. Entering a 0 in any line
width field specifies a hairline.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 864 pt

various (", pt, cm, etc.)

.001

Line Width field

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ARROWHEADS (POP-UP MENU)
Item & Modify & Line tab

The Arrowheads pop-up menu lets you choose whether your line has an arrowhead attached to it. Five arrowhead options let you determine the direction
of the arrow points, whether a tail feather is included, or whether an arrow
is attached to both ends.

Arrowheads pop-up menu

∫

Arrowheads cannot be applied to gridlines in a table.

MODE (POP-UP MENU)
Item & Modify & Line tab

The Mode pop-up menu is available when you have a single, straight text
path or line selected. Mode is not available for lines drawn using the Bézier
line tool. The Mode pop-up menu lets you choose from one of four strategies
for positioning, rotating, or resizing a straight line. These include Endpoints,
Left Point, Midpoint, and Right Point.

Mode pop-up menu

∫

If your line was converted to a straight line from a Bézier line using the Item &
Shape submenu, Left Point refers to the end-point that was closest to the left
side of your page when you converted the line.

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• When Endpoints is chosen, the Left Across, Left Down, Right Across, and
Right Down fields are available in the Line tab. The Left Across and Left Down
fields specify the distance from the page’s left edge and top edge to the first
point of your line. The page coordinates for the second point in your line are
specified in the Right Across and Right Down fields. Angle and length cannot
be directly specified in this mode.

Positioning fields for Endpoints mode

• When Left Point is chosen, the Left Across, Left Down, Angle, and Length
fields are available in the Line tab. These fields let you rotate the line around
the first end-point and precisely specify line length.
• When Midpoint is chosen, the Midpoint Across, Midpoint Down, Angle, and
Length fields are available in the Line tab. These fields let you rotate the line
around the midpoint and precisely specify line length.
• When Right Point is chosen, the Right Across, Right Down, Angle, and
Length fields are available in the Line tab. These fields let you rotate the
line around the second end-point and precisely specify line length.
ORIGIN ACROSS, ORIGIN DOWN, WIDTH, HEIGHT, ANGLE, SKEW (FIELDS)
Item & Modify & Line tab

The Line tab Origin Across, Origin Down, Width, Height, Angle, and Skew
fields are available when a Bézier line or Bézier text path is selected. These fields
work just like those (with the same names) that appear in the Box tab of the
Modify dialog box when a box is selected. Measurements and coordinates in
these fields refer to the rectangular bounding box of the Bézier line. For information about box controls, see “Box (dialog box tab)” earlier in this section.
∫

If you resize a Bézier line or Bézier text path using the Width or Height fields,
the Line Width or weight is unaffected.

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Bounding box fields for Bézier lines
SUPPRESS PRINTOUT (CHECK BOX) P
Item & Modify & Line tab

Checking Suppress Printout in the Line tab prevents the line from printing
with the rest of the page. If the item is a text path, both the path and its text
will be suppressed from printing.
ALIGN WITH TEXT (AREA)
Item & Modify & Line tab

The Align with Text area is available in the Line tab when the selected line
is anchored in text. These controls work just like those (with the same name)
that appear in the Box tab of the Modify dialog box when an anchored box
is selected. For specific information about box controls, see “Box (dialog box
tab)” earlier in this section.
∫

Text paths cannot be anchored in text.

LINE (AREA)
Item & Modify & Line tab

The Line area lets you specify colors and tint percentages for selected lines using
the Color pop-up menu and Shade field.

Line area

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• The Color pop-up menu lets you choose a color for selected lines from the list
of colors defined in the Colors dialog box (Edit & Colors). The list includes
custom colors, default colors, and spot colors imported with EPS picture files.
Choose None to make the line transparent. If multiple lines with differing
colors are selected when you display the dialog box, the Color pop-up menu
defaults to Mixed Colors.
• The Shade field lets you enter a tint percentage for the specified color. You can
also choose a percentage from the field’s pop-up menu. The Shade field is not
available when None or White is chosen from the Color pop-up menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

GAP (AREA)
Item & Modify & Line tab

The Gap area lets you specify a color and shade for the breaks or gaps in lines
when a style other than Solid is chosen from the Style pop-up menu.

Gap area

• The Color pop-up menu lets you choose a color for the gap of selected lines
from the list of colors defined in the Colors dialog box (Edit & Colors). The list
includes custom colors, default colors, and spot colors imported with EPS picture
files. Choose None to make the gap transparent. If multiple lines of differing
gap colors are selected when you open the dialog box, the Color pop-up menu
defaults to Mixed Colors.
• The Shade field lets you enter a tint percentage for the specified color. You can
also choose a percentage from the field’s pop-up menu. When None or White
is chosen from the Color pop-up menu, the Shade field is not available.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

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T E X T PAT H ( D I A L O G B O X TA B )
Item & Modify & Text Pa th tab

The Modify dialog box Text Path tab is available if you have one or more text
paths selected. The controls in the Text Path tab let you change the way text
rides along a path.

Text Path tab

T E X T O R I E N TAT I O N ( A R E A )
Item & Modify & Text Pa th tab

The four radio buttons in the Text Orientation area let you choose how
QuarkXPress rotates or skews characters on a text path.
• The upper-left button is the default option. Characters are rotated, but not
skewed, to sit at the angle determined by the path.
• The upper-right button produces a 3-D ribbon-like effect. Characters are rotated,
skewed, and sometimes flipped to produce the effect.
• The lower-left button produces a warped appearance. Characters are skewed but
not rotated.

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• The lower-right button produces a stair-step appearance. Characters are neither
rotated nor skewed.

Text Orientation area

TEXT ALIGNMENT (AREA)
Item & Modify & Text Pa th tab

The two pop-up menus in the Text Alignment area let you choose whether
text sits above, below, or directly in front of the line. You can also choose
which portion of the font is used for alignment.
• The Align Text pop-up menu lets you choose which part of a font is used to
position characters on the line. You can align text using the Ascent, Center,
Baseline, or Descent settings.
• The Align with Line pop-up menu lets you choose which part of the line is
aligned with the choice in the Align Text pop-up menu. You can choose Top,
Center, or Bottom. For example, if Baseline is chosen in the Align Text pop-up
menu, and Center is chosen in the Align with Line pop-up menu, the baseline
of each character will sit on the line’s center.
FLIP TEXT (CHECK BOX)
Item & Modify & Text Pa th tab

The Flip Text check box in the Text Path tab places text on the opposite side
of the line, starting from the opposite end-point. For example, if you create a
circular text path with text flowing on the outside of the circle, the Flip Text
feature positions text on the inside of the circle. Text alignment is not affected.

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T E X T ( D I A L O G B O X TA B )
Item & Modify & Text tab

The Modify dialog box Text tab is available whenever one or more text boxes
are selected. The controls in the Text tab let you specify the number of columns,
the text inset, the vertical alignment, and other text box settings.

Text tab

COLUMNS (FIELD)
Item & Modify & Text tab

The Columns field lets you specify the number of columns contained in a text
box. You can specify up to 30 columns in a text box.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

1 to 30

integers

GUTTER WIDTH (FIELD)
Item & Modify & Text tab

The Gutter Width field lets you specify the space between columns in a
text box.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

3 to 288 pt

various (", pt, cm, etc.)

.001

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TEXT ANGLE (FIELD)
Item & Modify & Text tab

The Text Angle field rotates all the text and the columns in a selected text box
according to the angle you specify. The box borders are not rotated.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±360°

degrees

.001

TEXT SKEW (FIELD)
Item & Modify & Text tab

The Text Skew field tilts all the characters in a selected text box to create a
slanted visual effect. The box itself is not affected.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±75°

degrees

.001

TEXT INSET (AREA)
Item & Modify & Text tab

The Text Inset area lets you specify the space that extends from the inside edge
of a selected text box to the outside edge of the text. The maximum allowable
text inset varies with the size of the text box. The default value is 1 point. Inset
values do not affect gutter width.
You can choose to use the same inset value for all four sides of a square text box,
or you can specify different inset values for each edge.

Text Inset area and Multiple Insets check box

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M U LT I P L E I N S E T S ( C H E C K B O X )
Item & Modify & Text tab & Text Inset area

The Multiple Insets check box lets you control text inset. When this box is
checked, you can specify different inset values for each edge of the text box by
entering values in the Top, Left, Bottom, and Right fields. When this box is
unchecked, you can specify the same inset value for all four sides of a square
text box by entering a value in the All Edges field.
FIRST BASELINE (AREA)
Item & Modify & Text tab

The Minimum and Offset controls in the First Baseline area let you position
the first baseline of text in a selected text box.

First Baseline area

The Minimum pop-up menu gives you three options for specifying the minimum distance between the first line of text and the top of each column:

Minimum pop-up menu

• The Cap Height option adds the height of a capital letter in the first line’s
largest font to the Text Inset value for the top of the column.

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• The Cap + Accent option places the extra space needed for accent marks
(above uppercase letters) in the first line’s largest font, adding the space to
the Text Inset value for the top of the column.
• The Ascent option adds the ascent value (specified by the font designer) of the
first line’s largest font to the Text Inset value for the top of the column. The
result may resemble one of the previous two settings or may place the line somewhere in between, depending on the font design. Ascent is the default option.
The Offset field lets you control the space between the first baseline and the top
edge of a text box, using an absolute value that you specify. Regardless of the
value you enter, the first baseline will never be placed closer to the specified
Text Inset than the Minimum value. The default value is zero.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

First baseline
to top of box

various (", pt, cm, etc.)

.001

V E RT I C A L A L I G N M E N T ( A R E A )
Item & Modify & Text tab

Selections in the Vertical Alignment area control positioning of all the
text relative to the First Baseline setting and the bottom Text Inset value.
The Type pop-up menu lets you choose how to align the text vertically:

Vertical Alignment area

• The Top option places the first line of text on the first baseline, and distributes
all the text according to the leading value. This is the default setting.
• The Centered option centers the text top-to-bottom between the First Baseline ascent and the bottom of the text box, distributing lines according to
the leading value.

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• The Bottom option aligns the bottom of the descenders of the last line of
text with the bottom text inset, distributing the lines above according to
the leading value.
• The Justified option places the first line of text on the first baseline, the last
line near the bottom text inset, and evenly distributes all lines in between,
overriding the leading value.
The Inter π Max field, which is only available when Justified is selected in
the Type pop-up menu, is used to specify the maximum amount of space
QuarkXPress can insert between vertically justified paragraphs. If the paragraphs are spaced as far apart as the Inter π Max field allows and text still
does not extend from the top of the box to the bottom, QuarkXPress will
override the specified leading values and insert an equal amount of additional space between lines.
RUN TEXT AROUND ALL SIDES (CHECK BOX)
Item & Modify & Text tab

The Run Text Around All Sides feature lets you surround objects with text on
all sides. Check Run Text Around All Sides to cause lines of text to continue
from the left side to the right side of an item that overlaps the text, without
starting a new line. Use this setting to control text that would otherwise be
obscured by an overlapping item or items.
∫

Run Text Around All Sides is best used in layouts where readability is
not crucial.

F L I P H O R I Z O N TA L , F L I P V E RT I C A L ( C H E C K B O X E S )
Item & Modify & Text tab

The Flip Horizontal and Flip Vertical check boxes let you create a mirror image
of all the text in a selected text box. The direction in which text reads is also
flipped. These check boxes work just like the Flip Horizontal and Flip Vertical
commands in the Style menu.
T E X T ( D I A L O G B O X TA B ) , TA B L E S E L E C T E D
Item & Modify & Text tab

When text cells in a table are selected, the Modify dialog box Text tab works
the same way as it does with a text box, with a few exceptions:
• Because text cells cannot contain columns, the Columns and Gutter Width
fields are unavailable.

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• Text Inset values can be set for All Edges, Left, Bottom or Right. The value
in the All Edges field will be applied to all sides of the text cell. The Multiple
Insets check box activates the Left, Bottom, and Right fields. You can
enter different values in each field.
P I C T U R E ( D I A L O G B O X TA B )
Item & Modify & Picture tab

The Modify dialog box Picture tab is available whenever one or more picture
boxes (or picture cells in a table) are selected. The controls in the Picture tab let
you specify how a picture is positioned within its box, and how it is angled,
scaled, and colored.

Picture tab

OFFSET ACROSS, OFFSET DOWN (FIELDS)
Item & Modify & Picture tab

The Offset Across and Offset Down fields in the Picture tab let you specify the
position of a picture relative to its box. You can enter negative or positive values
for either field. The default value for both is zero.
• The Offset Across value specifies the distance between the left edge of the
rectangular bounding box and the left edge of the picture.

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• The Offset Down value specifies the distance between the top edge of the
rectangular bounding box and the top edge of the picture.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

– picture size
to + box size

various (", pt, cm, etc.)

.001

SCALE ACROSS, SCALE DOWN (FIELDS)
Item & Modify & Picture tab

The Scale Across and Scale Down fields let you specify proportionate or
disproportionate scaling for a picture within a picture box. The Scale Across
percentage scales pictures horizontally; the Scale Down percentage scales
a picture vertically. If you want to maintain existing proportions, enter
equivalent values.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

10 to 1,000%

percent

PICTURE ANGLE, PICTURE SKEW (FIELDS)
Item & Modify & Picture tab

The Picture Angle and Picture Skew fields let you rotate and skew a picture
independently of the selected picture box that contains it.
• The Picture Angle field specifies the rotation of a picture around its center.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±360°

degrees

.001

• The Picture Skew field lets you tilt a picture’s sides to create a slanted
visual effect.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±75°

degrees

.001

F L I P H O R I Z O N TA L , F L I P V E RT I C A L ( C H E C K B O X E S )
Item & Modify & Picture tab

The Flip Horizontal and Flip Vertical check boxes let you create a mirror image
of the picture in a selected picture box. These check boxes work just like the Flip
Horizontal and Flip Vertical commands in the Style menu.

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SUPPRESS PICTURE PRINTOUT (CHECK BOX) P
Item & Modify & Picture tab

Checking Suppress Picture Printout in the Picture tab prevents the picture in
a selected picture box from printing with the rest of the page. Any visible attributes of the box itself (frame, background color, or blend) will print normally.
PICTURE (AREA)
Item & Modify & Picture tab

The Picture area lets you use the Color pop-up menu and Shade field to specify
a color and shade for most grayscale or black-and-white pictures. For a list of
picture file formats compatible with this feature, see “Modifiable Picture File
Formats” in Chapter 5, “Style Menu.”

Picture area

• The Color pop-up menu lets you choose a color to be used in place of black in
the grayscale or black-and-white picture in a selected picture box. You can
choose from the list of colors defined in the Colors dialog box (Edit & Colors).
The list includes custom colors, default colors, and spot colors imported with
EPS picture files.
• The Shade field lets you enter the maximum tint percentage of the color that
will be applied to the grayscale or black-and-white picture. You can also choose
a percentage from the field’s pop-up menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

FRAME (COMMAND)
Item menu

The Frame command (C+B on Mac OS, Ctrl+B on Windows) is available for
selected boxes. The command displays the Frame tab of the Modify dialog box,
which lets you choose from a variety of line styles to apply to box borders.

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F R A M E ( D I A L O G B O X TA B )
Item & Frame

The Modify dialog box Frame tab lets you specify width, style, color, and
shade for your frame. The dialog box includes a Preview area that displays
a rectangular representation of the specified frame.

Frame tab

∫

A frame applied to a box always resides inside the box borders. However, you
can use the Framing area in the General pane of the Preferences dialog box
(Edit & Preferences & Preferences) to specify whether QuarkXPress automatically outsets these borders when a frame is applied (click Outside), or whether
QuarkXPress keeps the current box size, forcing the frame to overlap or reflow
the contents (click Inside).
PA frame cannot be applied to a table in a print document. You can apply
dashes and stripes to the gridlines, but not to the bounding box of a table.
WIDTH (FIELD)
Item & Frame

The Width field and pop-up menu lets you choose a standard thickness for
the frame of selected boxes — from 0 to 12 pt — or enter a custom value.
The default width is zero, which applies no frame.

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RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

determined
by box size

various (", pt, cm, etc.)

.001

Width field and pop-up menu

STYLE (POP-UP MENU)
Item & Frame

The Style pop-up menu lets you choose a frame style (such as Solid or Dotted)
from the list of default and custom line styles. You can customize these line
styles using the Dashes & Stripes dialog box (Edit menu).

Style pop-up menu for rectangular box

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FRAME (AREA)
Item & Frame

The Frame area lets you use the Color pop-up menu and Shade field to specify
colors and tint percentages for frames.

Frame area

• The Color pop-up menu lets you choose a frame color from the list of colors
defined in the Colors dialog box (Edit & Colors).
• The Shade field lets you enter a tint percentage for the specified color. You can
also choose a percentage from the field’s pop-up menu. The Shade field is not
available when White is chosen in the Color pop-up menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

GAP (AREA)
Item & Frame

When a style other than Solid is chosen from the Style pop-up menu, the Gap
area lets you specify a color and shade for the breaks or gaps in frames.

Gap area

• The Color pop-up menu lets you choose a color for the gap area of the frame
from the list of colors defined in the Colors dialog box (Edit & Colors). The list
includes custom colors, default colors, and spot colors imported with EPS picture
files. Choose None to make the gap transparent.

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• The Shade field lets you enter a screen tint percentage for the specified color.
You can also choose a percentage from the field’s pop-up menu. When None or
White is chosen in the Color pop-up menu, the Shade field is not available.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

CLIPPING (COMMAND)
Item menu

The Clipping command (C+Option+T on Mac OS, Ctrl+Alt+T on Windows) is
available whenever a picture box containing a picture is selected. The command
displays the Clipping tab of the Modify dialog box, which lets you create or
modify a QuarkXPress clipping path.
A clipping path tells QuarkXPress which areas of a picture should be visible
and which areas should be transparent. This is especially useful when you are
attempting to isolate the picture’s subject from its surrounding background.
C L I P P I N G ( D I A L O G B O X TA B )
Item & Clipping

The Modify dialog box Clipping tab lets you create or make simple modifications to a QuarkXPress clipping path. You can base this clipping path on a path
or alpha channel embedded in the original picture, or on the white areas of the
image. Changes made to a picture’s position, scale, angle, rotation, or skew will
cause its associated clipping path to update automatically. You can further edit
clipping paths by checking Clipping Path in the Item & Edit submenu and
then manually reshaping the path.

Clipping tab

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∫

A Guide to QuarkXPress uses the term clipping path to refer to a QuarkXPress
clipping path, which is based on the high-resolution image but created and
stored with the QuarkXPress document. Clipping paths created in image-editing
or illustration programs are referred to as embedded paths. Changes made in
QuarkXPress are stored exclusively in the document as a specification for an
individual picture box. Each picture box in a QuarkXPress document may
contain several clipping specifications for the same imported picture.
You do not have to use an embedded path, but since it is stored with the picture,
it will always be available.

PREVIEW (AREA)
Item & Clipping

The Preview area displays a small-scale representation of how the picture
in the selected box will look in the actual document. On color monitors,
the picture box border is colored blue by default, and the clipping path is
colored green. On grayscale monitors, the picture box border is a darker
shade than the clipping path. Colors can be changed using the Margin
and Ruler buttons in the Display pane of the Preferences dialog box
(Edit & Preferences & Preferences).

Preview area

RESCAN (BUTTON)
Item & Clipping

Clicking Rescan rebuilds the clipping path and its preview using whatever
specifications are currently entered in the pop-up menus, fields, or check boxes

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of the Clipping tab. If a high-resolution picture file can be found, QuarkXPress
accesses it when you click Rescan.
∫

Clicking Rescan undoes the Crop to Box feature.

CROP TO BOX (BUTTON)
Item & Clipping

The Crop to Box button cuts portions of a clipping path that fall outside the
current box borders. Picture areas outside the clipping path appear transparent
on screen and are not rendered at output.
I N F O R M AT I O N ( A R E A )
Item & Clipping

The Information area displays the number of alpha channels and embedded
paths in your picture file. The number of Bézier points used in the current
QuarkXPress clipping path is also displayed.

Information area

TYPE (POP-UP MENU)
Item & Clipping

The Type pop-up menu lets you choose the source used to create a QuarkXPress
clipping path. You can choose Item, Embedded Path, Alpha Channel,
Non-White Areas, or Picture Bounds.

Type pop-up menu

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• When Item is chosen, no clipping path is applied. The picture box borders alone
dictate which parts of a picture are visible.
• The Embedded Path option creates a new clipping path based on an embedded
clipping path drawn in an image-editing application. When Embedded Path
is chosen, the Path, Outset, and Tolerance controls become available for customizing the QuarkXPress clipping path. If the picture file contains more than
one embedded path, choose a path from the Embedded Path pop-up menu.
• The Alpha Channel option clips a picture around an alpha channel that is
already embedded in a picture file. If the picture file contains more than one
embedded alpha channel, choose an alpha channel from the Alpha
pop-up menu.
When Alpha Channel is chosen, the Alpha, Outset, and Tolerance controls
are available for customizing the QuarkXPress clipping path. The Threshold
field in the Tolerance area determines the amount an alpha channel area may
deviate from black before it falls inside the initial clipping path. A Tolerance
of 10% specifies that darkness values of 91% to 100% in the alpha channel will
fall outside the initial path, while anything lighter (0–90%) will fall inside.
(The values in the picture itself may be entirely different, because an alpha
channel possesses its own values.)
• The Non-White Areas option creates a new clipping path based on the picture’s
subject. When Non-White Areas is chosen, the Outset and Tolerance controls
are available for customizing the QuarkXPress clipping path. The Threshold
field in the Tolerance area determines the amount a picture area may deviate
from white before it is included inside the initial clipping path. The default
Tolerance of 10% specifies that darkness values of zero to 10% will initially fall
outside the path, while anything darker (11%–100%) will be included in the
initial clipping path. When you choose Non-White Areas for a color picture,
areas are clipped according to how they would appear if converted to grayscale.
• The Picture Bounds option creates a new clipping path based on the rectangular canvas area of the imported picture file. This includes any white background
saved with your original picture file. When Picture Bounds is chosen, the Top,
Left, Bottom, and Right fields are available for changing the size of the clipping
path. These fields are replaced by other controls if you choose a different
clipping path from the Type pop-up menu.

∫

If you make edits to a clipping path using point-by-point Bézier editing, the
Type pop-up menu displays User-Edited Path the next time you open the
Modify dialog box. This lets you adjust the outset and other values of your
edited path while retaining its basic shape. If you choose a new Type option
when User-Edited Path is displays, you must click Cancel to restore the
user-edited path. If you choose a new Type option and click OK, Bézier
edits are lost.

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T O P, L E F T, B O T T O M , R I G H T ( F I E L D S )
Item & Clipping

Available when Picture Bounds is chosen, the Top, Left, Bottom, and Right
fields let you specify the distance between the rectangular picture edges and a
rectangular clipping path’s edges. Negative values place the clipping path edges
within the picture bounds.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±288 pt

various (", pt, cm, etc.)

.001

PAT H , A L P H A ( P O P - U P M E N U S )
Item & Clipping

When Embedded Path is chosen in the Type pop-up menu, the Path pop-up
menu lets you choose a path from the picture file. When Alpha Channel is
chosen in the Type pop-up menu, the Path pop-up menu is replaced by the
Alpha pop-up menu. The Alpha pop-up menu lets you choose an alpha
channel to use.
OUTSET (FIELD)
Item & Clipping

When you have a nonrectangular clipping path, the Outset field specifies the
exact distance (in points) by which you want the current clipping path to grow
or shrink. A positive value makes the clipping path grow to include more of the
picture; a negative value makes the clipping path shrink to include less.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±288 pt

various (", pt, cm, etc.)

.001

TOLERANCE (AREA)
Item & Clipping

The Tolerance area is available when Embedded Path, Alpha Channel, or
Non-White Areas are chosen in the Type pop-up menu. The Noise, Smoothness, and Threshold values in the Tolerance area let you fine-tune your
picture-based clipping path.

Tolerance area

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• The Noise field specifies the smallest allowable closed path. Any closed path or
artifact smaller than the noise value will be deleted. For example, if you are
generating a clipping path for a picture of the moon and stars and you find
that each star has a tiny path drawn around it, you could choose to specify a
Noise value large enough to exclude these small paths but small enough to
include the path around the moon.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±288 pt

various (", pt, cm, etc.)

.001

• The Smoothness field allows you to specify clipping path accuracy. A lower
value creates a more complex path with a greater number of points because it
moves the path closer to each exact pixel. A higher number creates a simpler
(and less accurate) path that is less likely to produce an error on output.

∫

If your clipping path has too many points to output the document, QuarkXPress
attempts to decrease the path complexity by automatically raising the Smoothness setting during printing.
• The Threshold field is available when Alpha Channel or Non-White Areas
is chosen in the Type pop-up menu. When Alpha Channel is chosen, the
Threshold value determines the amount that an alpha channel area may deviate from black before it falls inside the initial clipping path. Values in the actual
picture are not considered when Alpha Channel is chosen. When Non-White
Areas is chosen, the Threshold value determines the amount that an actual
picture area may deviate from white before it is included within the path. Areas
in color pictures are clipped according to how they would appear if converted
to grayscale. The initial results of the Threshold setting are further affected by
the other settings in the Clipping tab.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

I N V E RT ( C H E C K B O X )
Item & Clipping

When Embedded Path, Alpha Channel, or Non-White Areas is chosen in the
Type pop-up menu, the Invert check box is available. Checking Invert swaps
the interior of your clipped path with the exterior.

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O U T S I D E E D G E S O N LY ( C H E C K B O X )
Item & Clipping

The Outside Edges Only check box determines whether QuarkXPress will
allow paths within paths. For example, if Outside Edges Only is checked,
QuarkXPress might create two paths for an apple and a bagel (one path for
each) but it will not clip out the hole within the bagel; only the outside paths
are drawn. In order for paths to be drawn within the larger paths, uncheck
Outside Edges Only.
RESTRICT TO BOX (CHECK BOX)
Item & Clipping

If Restrict To Box is unchecked in the Clipping tab, unclipped portions of the
image that fall outside the picture box will be visible in the document.
RUNAROUND (COMMAND)
Item menu

The Runaround command (C+T on Mac OS, Ctrl+T on Windows) is available whenever a nonanchored item is selected. The command displays the
Runaround tab of the Modify dialog box, which lets you create or modify a
QuarkXPress runaround path for a picture, or change the runaround outset
for any other item.
Runaround is a term used to describe how text flows around items that are
placed in front of it. Editing an item’s runaround path changes the way text
behaves when the edited item is placed in front of text. Runaround specifications
can be created for an item, or for the picture in a picture box. A picture-based
runaround path tells QuarkXPress which picture areas push away text positioned
behind it, and which picture areas allow text to flow unimpeded behind the item.
R U N A R O U N D ( D I A L O G B O X TA B ) , P I C T U R E B O X S E L E C T E D
Item & Runaround

When a picture box is selected, the Modify dialog box Runaround tab works
like the Clipping tab, but with a few exceptions:
• Paths created in the Runaround tab are called runaround paths. These paths force
text in text boxes stacked behind the picture box to adjoin and flow around the
“included” areas of the path. The areas outside the runaround path allow the
text to flow unimpeded in back. A runaround path does not determine which
areas of a picture are visible.
• On color monitors, the runaround path displays in the Preview area as a
magenta path (by default). A series of horizontal gray bars represents the text.

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• When the Runaround tab is displayed, the None option is available in the Type
pop-up menu. Although choosing Item from the Type pop-up menu of the
Clipping tab turns clipping off, you must choose None from the Type pop-up
menu to turn runaround off. Choosing Item in the Runaround tab causes the
selected picture box to push away text according to a runaround outset measured from the picture box borders. This outset is specified using the Top, Left,
Bottom, and Right fields when a rectangular box is selected, and by the Outset
field when a nonrectangular box is selected. The Item runaround does not
produce an editable Bézier runaround path.
• The Same As Clipping option is available in the Type pop-up menu when the
Runaround tab is displayed. Choose this option if you want text to run around
the QuarkXPress clipping path you have specified in the Clipping tab. Although
you may specify unique Outset and Smoothness settings when Same As
Clipping is chosen, any Bézier edits to the runaround area must be made
to the clipping path.
• To edit an applied runaround path using Béziers, Runaround must be checked
instead of Clipping Path in the Item & Edit submenu — except when Same As
Clipping is chosen in the Type pop-up menu.
• The Restrict To Box check box does not affect picture visibility as it does in
the Clipping tab. When Restrict To Box is checked in the Runaround tab,
text ignores any portion of the runaround path that falls outside the picture
box borders. This achieves the same result as clicking Crop to Box in the
Runaround tab, but the runaround path itself is not redrawn.
• The default setting in the Type pop-up menu of the Runaround tab is Item
with a 1-point outset.

Runaround tab for picture boxes

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For detailed descriptions of the controls in the Runaround tab for picture boxes,
see “Clipping (dialog box tab)” earlier in this section.
R U N A R O U N D ( D I A L O G B O X TA B ) , T E X T B O X O R B O X W I T H A
CONTENT OF NONE SELECTED
Item & Runaround

When the selected item is a text box (or a box to which Item & Content &
None has been applied), the Runaround tab lets you choose None or Item from
the Type pop-up menu. If you choose None, text in text boxes stacked behind
the selected box will be allowed to flow unimpeded behind the selected text
box. If you choose Item, you can specify a runaround outset as measured from
the text box borders. This outset is specified using the Top, Left, Bottom, and
Right fields when a rectangular box is selected, and by the Outset field when a
nonrectangular box is selected. These fields accept positive or negative values.
Negative values place the runaround area within the text box borders. The
Item runaround does not produce an editable Bézier runaround path.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±288 pt

various (", pt, cm, etc.)

.001

Runaround tab for text boxes and boxes with a content of None

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R U N A R O U N D ( D I A L O G B O X TA B ) , L I N E O R T E X T PAT H S E L E C T E D
Item & Runaround

When a line or text path is selected, the Runaround tab lets you choose
None, Item, or Manual from the Type pop-up menu. If you choose None as
the runaround type, text from other text boxes stacked behind the line or text
path will flow unimpeded behind the selected item. The Item runaround does
not produce an editable Bézier runaround path. Choose Manual to create a
new, editable runaround path for the selected line or text path. The runaround
path can be edited by choosing Item & Edit & Runaround while the item
is selected.
If you choose Item or Manual, you can specify an Outset value as measured
from the selected line. This field accepts positive values only.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 288 pt

various (", pt, cm, etc.)

.001

Runaround tab for lines and text paths

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R U N A R O U N D ( D I A L O G B O X TA B ) , TA B L E S E L E C T E D
Item & Runaround

When the selected item is a table, the Type pop-up menu contains only the
Item option. You can specify a runaround outset as measured from the table
borders. This outset is specified using the Top, Left, Bottom, and Right fields.
These fields accept positive or negative values. Negative values place the
runaround area within the table bounding area.

∫

RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±288 pt

various (", pt, cm, etc.)

.001

You cannot apply a runaround of None to a table.

Runaround tab for tables

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C E L L ( D I A L O G B O X TA B )
Item & Modify & Cell tab

The Modify dialog box Cell tab is available when a table is selected with the
Content E tool. The controls in the Cell tab let you specify cell width, height,
color, and blend settings.

Cell tab

WIDTH (FIELD)
Item & Modify & Cell tab

The Width field lets you specify a width for the selected table columns.
D I S T R I B U T E E V E N LY ( B U T T O N )
Item & Modify & Cell tab

The Distribute Evenly button automatically resizes inequal table column
widths so that each selected column is the same width and all the columns
fit within the width of the table.
HEIGHT (FIELD)
Item & Modify & Cell tab

The Height field lets you specify a height for the selected rows.

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D I S T R I B U T E E V E N LY ( B U T T O N )
Item & Modify & Cell tab

The Distribute Evenly button automatically resizes inequal row heights so that
each selected row is the same height and all the rows fit within the height of
the table.
CELL (AREA)
Item & Modify & Cell tab

The Cell area lets you specify tint percentages of background colors for selected
cells using the Color pop-up menu and Shade field.

Cell area

• The Color pop-up menu lets you choose a color for the background of the
selected cell or cells from your list of colors defined in the Colors dialog box
(Edit & Colors). The list includes custom colors, default colors, and spot colors
imported with EPS picture files.

∫

Cells cannot have a background color of None.
• The Shade field lets you enter a tint percentage for the specified color. You can
also choose a percentage from the field’s pop-up menu. When White is chosen
in the Color pop-up menu, the Shade option is not available.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

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BLEND (AREA)
Item & Modify & Cell tab

The Blend area of the Cell tab lets you specify a blend (a two-color gradient) for
the background of the selected cell or cells. You can specify Style, Angle, Color,
and Shade settings for the blend.

Blend area

• The Style pop-up menu lets you specify a type of blend. The default is Solid,
which means the blend feature is turned off. The Linear option produces a
standard blend that moves in a straight line from one color to the other. The
other blend choices are Mid-Linear, Rectangular, Diamond, Circular, and
Full Circular. The size of the blend is determined by the size of the item to
which it is applied.
• The Angle field lets you specify the rotation of the blend in degrees. You can
also choose an angle from the field’s pop-up menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±360˚

degrees

• The Color pop-up menu in the Blend area lets you choose the second color in
the blend. (The first color is determined by the Color and Shade settings in the
Box area.)
• The Shade field lets you enter the maximum tint percentage for the second
color in the blend. You can also choose a shade from the field’s pop-up menu.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 100%

percent

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G R I D ( D I A L O G B O X TA B )
Item & Modify & Grid tab

The Modify dialog box Grid tab is available when a table is selected with the
Item tool e or when individual gridlines are selected with the Content tool E.
The controls in the Grid tab let you change the appearance of cell gridlines.

Grid tab

PREVIEW (AREA)
Item & Modify & Grid tab

The Preview area gives you a preview of the gridlines you are formatting.
To specify which gridlines to format, click the appropriate buttons.

Clicking the gridline buttons in the Preview area lets you designate which grid line you want
to change.

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The Preview area displays a proxy of the gridlines for the table. To specify which
gridlines to format, click a gridline button. The buttons work as follows:
Horizontal and vertical gridlines
Horizontal gridlines only
Vertical gridlines only
Once the desired button is selected, use the controls in the Grid tab to format
the gridlines.
WIDTH (FIELD AND POP-UP MENU)
Item & Modify & Grid tab

Use the Width field and pop-up menu to choose a standard thickness for the
gridlines of selected cells. Its range, measurements, and increments are the same
as the Width field for a line.
STYLE (POP-UP MENU)
Item & Modify & Grid tab

The Style pop-up menu lets you choose a style for the gridlines of selected
cells. Its range, measurements, and increments are the same as the Style
field for a line.

Style pop-up menu

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LINE (AREA)
Item & Modify & Grid tab

The Line area works the same way as the Frame area in the Modify dialog
box Frame tab, but the line color and shade are applied to the gridlines of
selected cells.

Line area

GAP (AREA)
Item & Modify & Grid tab

The Gap area works the same way as the Gap area in the Modify dialog
box Frame tab, but the gap color and shade are applied to the gridlines of
selected cells.

Gap area
E X P O RT ( D I A L O G B O X TA B ) W
Item & Modify & Export tab

The Modify dialog box Export tab is available when a picture box is selected.
This tab is also available when a text box, a box with a content of None, a table,
or a line is selected and the Convert to Graphic on Export box is checked. The
controls in the Export tab let you control the file format and other attributes
of the file that will be created for this item when the selected Web document
is exported.

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Export tab
E X P O RT A S ( P O P - U P M E N U ) W
Item & Modify & Export tab

The Export As pop-up menu lets you specify the format in which the selected
item is exported.
• The GIF option indicates that the selected box should be exported in GIF
format. If an imported file is in GIF format already, the Export tab settings
default to the attributes of the imported file.
• The JPEG option indicates that the selected box should be exported in JPEG
format. If an imported file is in JPEG format already, the Export tab settings
default to the attributes of the imported file.
• The PNG option indicates that the selected box should be exported in PNG
format. If an imported file is in PNG format already, the Export tab settings
default to the attributes of the imported file.

∫

The PNG filter must be loaded for QuarkXPress to export pictures in PNG format
from a Web document.

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A LT E R N AT E T E X T ( F I E L D ) W
Item & Modify & Export tab

Windows only: Text in the Alternate Text field will display as a pop-up window
when the pointer is moved over the picture. Mac OS and Windows: If the pictures
cannot be downloaded, the alternate text displays in its place; however, this
behavior may vary with different browsers or browser versions.
IMAGE QUALITY (POP-UP MENU) W
Item & Modify & Export tab & Export As JPEG

The Image Quality pop-up menu lets you specify the level of quality for the
exported picture. The higher the image quality is, the larger the picture file
will be; the lower the image quality is, the smaller the picture file will be.
PROGRESSIVE (CHECK BOX) W
Item & Modify & Export tab & Export As JPEG

The Progressive check box lets you specify that when the exported picture is
viewed in a Web browser, it will display quickly in low resolution, with the
details filling in gradually.

Options for JPEG export format: Alternate Text field, Image Quality pop-up menu, and
Progressive check box
USE DITHERING (CHECK BOX) W
Item & Modify & Export tab & Export As GIF

The Use Dithering check box lets you specify that the exported picture should
simulate a wider range of colors by dithering, which smooths the edges between
different colors.
∫

Dithered picture files are generally larger than nondithered picture files.

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PA L E T T E ( P O P - U P M E N U ) W
Item & Modify & Export tab & Export As GIF

The Palette pop-up menu lets you choose which color palette to use with
the exported GIF file:
• The Web-safe option will create a picture that displays colors identically on
both Mac OS and Windows Web browsers.
• The Adaptive option will create a picture with high color fidelity, but that
picture will display properly only if the monitor it is viewed on supports
16-bit color or higher.
• The Windows option will create a picture optimized for the Windows color
palette. Use this option if only Windows users will be viewing the picture.
• The Mac OS option will create a picture optimized for the Mac OS color palette.
Use this option if only Mac OS users will be viewing the picture.
USE INTERLACING (CHECK BOX) W
Item & Modify & Export tab & Export As GIF

The Use Interlacing check box lets you specify that when the exported picture
is viewed in a Web browser, it will display quickly in low resolution, with the
details filling in gradually.

Options for GIF export format: Alternate Text field, Use Dithering check box, Palette pop-up
menu, and Use Interlacing check box.
TRUE COLOR (RADIO BUTTON) W
Item & Modify & Export tab & Export As PNG

The True color radio button lets you specify that the exported PNG should
use 24-bit color.
INDEXED COLOR (RADIO BUTTON) W
Item & Modify & Export tab & Export As PNG

The Indexed color radio button lets you specify that the exported picture
should used indexed color. Pixels in indexed color pictures are assigned an index
number, which is compared to a look-up table in the application reading the
image. The values in the look-up table are then used to display the color.

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USE DITHERING (CHECK BOX) W
Item & Modify & Export tab & Export As PNG & Indexed Color selected

When Indexed color is selected, the Use Dithering check box is available. Use
Dithering lets you specify that the edges between different colors are smoothed
(for a less pixelated appearance).
PA L E T T E ( P O P - U P M E N U ) W
Item & Modify & Export tab & Export As PNG & Indexed color selected

The Palette pop-up menu is available when Indexed color is selected. The
Palette pop-up menu lets you choose which color palette to use with the
exported PNG file:
• The Web-safe option will create a graphic that displays colors identically on
both Mac OS and Windows Web browsers.
• The Adaptive option will create a graphic with high color fidelity, but that
graphic will display properly only if the monitor it is viewed on supports 16-bit
color or higher.
• The Windows option will create a graphic optimized for the Windows color
palette. Use this option if only Windows users will be viewing the graphic.
• The Mac OS option will create a graphic optimized for the Mac OS color palette.
Use this option if only Mac OS users will be viewing the graphic.
USE INTERLACING (CHECK BOX) W
Item & Modify & Export tab & Export As PNG

The Use Interlacing check box lets you specify that when the exported picture
is viewed in a Web browser, it will display quickly in low resolution, with the
details filling in gradually.

Options for PNG export format: Alternate Text field, True Color and Indexed Color radio
buttons, Use Dithering check box, Palette pop-up menu, and Use Interlacing check box

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F O R M ( D I A L O G B O X TA B ) F O R F O R M B O X E S W
Item & Modify & Form tab with form box selected

When a form box is selected, this version of the Modify dialog box Form
tab is available. The controls in this tab let you control the attributes of
the selected form.

Form tab with form box selected

• The Name field lets you specify the name of the selected form.
• The Type field displays Form Box.
• The Method pop-up menu lets you choose whether the form is submitted as
part of a URL (Get) or separately from the URL (Post).
• The Action field lets you specify the URL to which the form should be submitted.
• The Encoding pop-up menu lets you choose the encryption to be used with
the form. The options are urlencoded, form-data, and plain.
• The Target pop-up menu lets you choose a target frame for the server reply.
The options are None, Blank, Self, Parent, and Top.

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F O R M VA L I D AT I O N ( A R E A ) W
Item & Modify & Form tab

The Form Validation area in the Form tab of the Modify dialog box (Item &
Modify) lets you specify what happens if a reader tries to submit a form
without entering information in a required field.
• Choose Error Page to specify that a different HTML page should display; enter
the URL of the page, or click Select (Mac OS) or Browse (Windows) to locate
the page file manually.
• Choose Dialog Message to specify that an alert should be displayed; enter an
alert message in the text box. To include the name of the first empty required
field in the alert, use . When the alert displays, this tag will be
replaced with the names of the empty required fields.
To configure forms, see Chapter 22, “Forms,” in A Guide to QuarkXPress:
Using QuarkXPress.
å

If you’re not sure which settings to use in the Form tab, contact your Webmaster.
F O R M ( D I A L O G B O X TA B ) F O R T E X T F I E L D F O R M C O N T R O L S W
Item & Modify & Form tab with text field form control selected

When a text field form control is selected, this version of the Modify dialog box
Form tab is available. The controls in this tab let you control the attributes of
the selected form control.

Form tab with text field form control selected

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• The Name field lets you specify the name of the selected text field form control.
• The Type pop-up menu lets you specify which type of text field control
the selected item is. The options are Text - Single Line, Text - Multi-Line,
Password, and Hidden Field.
• The Max Chars field lets you specify the maximum number of characters that
may be entered in the text field control. This field is not available when Hidden
Field is chosen in the Type pop-up menu.
• The Wrap Text check box lets you specify whether text wraps automatically in
the text field control. This check box is available only when Text - Multi-Line is
chosen in the Type pop-up menu.
• The Read-Only check box lets you specify whether users can enter text in the
text field control. This check box is not available when Hidden Field is chosen
in the Type pop-up menu.
• The Required check box lets you specify whether a user must enter a value in
this text field control in order to submit the form. This check box is unavailable
if the Read-Only check box is checked. This check box is unavailable when
Hidden Field is chosen.

If you’re not sure which settings to use in the Form tab, contact your Webmaster.
F O R M ( D I A L O G B O X TA B ) F O R B U T T O N C O N T R O L S W
Item & Modify & Form tab with button control selected

When a button form control is selected, this version of the Modify dialog box
Form tab is available. The controls in this tab let you control the attributes of
the selected form control.

Form tab with button control selected

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• The Name field lets you specify the name of the selected form control.
• The Type pop-up menu should be set to Submit for submit button form
controls or to Reset for reset button form controls.

If you’re not sure which settings to use in the Form tab, contact your Webmaster.
F O R M ( D I A L O G B O X TA B ) F O R M E N U F O R M C O N T R O L S W
Item & Modify & Form tab with menu form control selected

When a menu form control is selected, this version of the Modify dialog box
Form tab is available. The controls in this tab let you control the attributes of
the selected form control.

Form tab with menu form control selected

• The Name field lets you specify the name of the selected form control.
• The Type pop-up menu lets you choose between a Pop-Up Menu form control
and a List form control.
• The Menu pop-up menu lets you choose the list of items to be included in the
menu control. The New button next to this field displays the Edit Menu dialog
box, which lets you create lists of items.
• The Allow Multiple Selections check box (available only for list controls)
lets you specify whether users can select more than one item at a time in
the list control.
• The Required check box lets you specify whether a user must choose an option
from the menu control before they submit the form.

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If you’re not sure which settings to use in the Form tab, contact your Webmaster.
F O R M ( D I A L O G B O X TA B ) F O R C H E C K B O X F O R M C O N T R O L S W
Item & Modify & Form tab with check box form control selected

When a check box form control is selected, this version of the Modify dialog
box Form tab is available. The controls in this tab let you control the attributes
of the selected form control.

Form tab with check box form control selected

• The Name field lets you specify the name of the selected check box form control.
• The Type pop-up menu should be set to Check box for check box form controls.
• The Value field lets you specify the value that is submitted for the check box
form control if this particular check box control is selected.
• The Initially Checked check box lets you specify whether the check box is
initially checked when the form displays in a Web browser.
• The Required check box lets you specify whether a user must check this box in
order to submit the form.

If you’re not sure which settings to use in the Form tab, contact your Webmaster.

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F O R M ( D I A L O G B O X TA B ) F O R R A D I O B U T T O N F O R M C O N T R O L S W
Item & Modify & Form tab with radio button form control selected

When a radio button form control is selected, this version of the Modify dialog
box Form tab is available. The controls in this tab let you control the attributes
of the selected form control.

Form tab with radio button form control selected

• The Group field lets you specify the name of the group that the selected
radio button form control belongs to.
• The Type pop-up menu should be set to Radio button for radio button
form controls.
• The Value field lets you specify the value that is submitted for the radio button
form control group if this particular radio button control is selected.
• The Use as Default check box lets you specify that the selected radio button
form control should be initially selected when the form displays in a Web
browser. Checking this box for a radio button control unchecks it for all other
radio button controls in the group (that is, all radio button controls with the
same name).
• The Required check box lets you specify whether a user must check one of
the radio buttons with this name in order to submit the form. Checking this
box for a radio button control checks it for all other radio button controls in
the group (that is, all radio buttons with the same name).

If you’re not sure which settings to use in the Form tab, contact your Webmaster.

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F O R M ( D I A L O G B O X TA B ) F O R F I L E S E L E C T I O N C O N T R O L S W
Item & Modify & Form tab with file selection control selected

When a file selection control is selected, this version of the Modify dialog box
Form tab is available. The controls in this tab let you control the attributes of
the selected form control.

Form tab with file selection control selected

• The Name field lets you specify the name of the selected form control.
• The Type field displays File.
• The Accept field lets you specify which types of files may be uploaded.
• The Required check box lets you specify whether a file must be selected (using
this control) before the reader submits the form. The reader can enter a file path
and file name, or they can click the Browse button that is created with the file
selection control and navigate to the file.

If you’re not sure which settings to use in the Form tab, contact your Webmaster.

D U P L I C AT I N G A N D D E L E T I N G I T E M S
D U P L I C AT E ( C O M M A N D )
Item menu

The Duplicate command (C+D on Mac OS, Ctrl+D on Windows) automatically
places a copy of selected items in front of all other items. The placement of
the copy is determined by the offset values specified in the Step and Repeat
dialog box (Item & Step and Repeat). The default horizontal and vertical
offset value is .25".

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Duplicating and Deleting Items

When you duplicate boxes, their contents are duplicated as well. Duplicating a
linked text box duplicates the selected box, the text contained by the selected
box, plus any succeeding text in the text chain. An overflow symbol t displays in the duplicated text box to represent the additional text in the chain.
∫

The Duplicate feature cannot place a copy outside an original item’s constraining box or the pasteboard.

S T E P A N D R E P E AT ( C O M M A N D )
Item menu

The Step and Repeat command (C+Option+D on Mac OS, Ctrl+Alt+D on
Windows) displays the Step and Repeat dialog box, which lets you create multiple copies of selected items and specify where QuarkXPress places the copies.
When you use the Step and Repeat feature with boxes, their contents are
duplicated as well. Duplicating a linked text box duplicates the selected box,
the text contained by the selected box, plus any succeeding text in the text
chain. An overflow symbol t is displayed in the duplicated text box to represent the additional text in the chain.
∫

The Step and Repeat feature cannot place a copy outside an original item’s
constraining box or the pasteboard.

S T E P A N D R E P E AT ( D I A L O G B O X )
Item menu

The Step and Repeat dialog box lets you enter values in the Repeat Count, Vertical Offset, and Horizontal Offset fields to place duplicates of selected items.
• The Repeat Count field lets you specify the number of duplicates you want
made of the original item.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

1 to 99

integers

• The Horizontal Offset and Vertical Offset fields let you specify where copies are
placed (relative to the original). A positive horizontal value places copies to the
right of the original; a negative horizontal value places copies to the left of the
original. A positive vertical value places copies below the original; a negative vertical value places copies above the original. The values entered in the Step and
Repeat dialog box become the default Step and Repeat offset values, as well as
the offset values used by the Duplicate feature, until you quit QuarkXPress.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

±24"

various (", pt, cm, etc.)

.001

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Duplicating and Deleting Items

Step and Repeat dialog box

DELETE (COMMAND)
Item menu

The Delete command (C+K on Mac OS, Ctrl+K on Windows) removes selected
items. When a box is selected, choosing Delete removes contents along with
the box.
When you delete a text box that is part of a linked chain, the other links are
maintained around the deleted box, and the text is reflowed through the other
text boxes of the chain.
∫

To delete one or more selected points in a Bézier item without deleting the
entire item, make sure the Item tool e is selected, and press Delete (Mac OS) or
Backspace (Windows) instead of using the Delete command.

GROUPING, MERGING, AND LOCKING COMMANDS
GROUP (COMMAND)
Item menu

The Group command (C+G on Mac OS, Ctrl+G on Windows) combines two or
more selected items so that they can be selected and moved as a single item. A
selected group is contained within a bounding box, indicated by a dotted line
when the group is selected. A group is activated by clicking one of its items with
the Item tool e or multiple-selecting more than one of its items with the
Content tool E. The bounding box does not display if all items in a group
are within a rectangular text or picture box.
You can perform many of the same basic operations on a group that you can
on a single item, such as Cut, Copy, Duplicate, or Lock. You cannot resize a
group. A group can contain other groups.

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Grouping, Merging, and Locking Commands

∫

When the Content tool E is selected, you can move and resize individual
items within a group. You move items within a group by pressing C (Mac OS)
or Ctrl (Windows) while clicking and dragging.

UNGROUP (COMMAND)
Item menu

The Ungroup command (C+U on Mac OS, Ctrl+U on Windows) dissociates
grouped items. The Ungroup command is available when a group is selected.
A group is activated by clicking one of its items with the Item tool e or by
multiple-selecting more than one of its items with the Content tool E.
When a selected group contains other groups, choosing Ungroup ungroups
only the most recently established group.
CONSTRAIN/UNCONSTRAIN (COMMAND)
Item menu

The Constrain command changes a selected group to a constrained group.
Items in a constrained group are contained within a constraining box. Items
within a constraining box are referred to as “constrained items;” these items
cannot be moved or resized beyond their constraining box. The Constrain
command is available when the back item of a selected group has box borders
that encompass all the other items in the group.
You can perform most of the same operations on a constrained group that you
can on a group. When the Content tool E is selected, you can move and resize
individual items within a constrained group. You can move individual items
by pressing C (Mac OS) or Ctrl (Windows) while clicking and dragging. You
cannot reduce the size of a constraining box so that it can no longer contain
its constrained items. You also cannot move or resize constrained items beyond
their constraining box.
When a constrained group is selected, the Unconstrain command is available and replaces the Constrain command in the Item menu. Choosing
Unconstrain removes the constraining relationship among grouped items.
LOCK/UNLOCK (COMMAND)
Item menu

The Lock command (F6) prevents you from moving, resizing, reshaping, or
rotating items with the pointer. The Lock command is available when unlocked
items are selected. You can still move and modify locked items using the Modify
dialog box (Item & Modify) or the Measurements palette.
When you move a pointer over a selected, locked item’s resize handles,
Bézier points, Bézier segments, or picture contents, the pointer changes to
the Padlock pointer y. The Padlock pointer also displays when you move the

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Mover pointer e or the Rotation pointer : over any selected locked item.
When locked items are selected, the Unlock command is available and
replaces the Lock command in the Item menu.
MERGE (SUBMENU)
Item menu

The Merge submenu is available when more than one item is selected. The
commands in the Merge submenu allow you to create complex Bézier shapes
more efficiently than drawing them. The new box replaces the items originally
selected. The shape of the new box is synthesized in various ways from the
original item shapes.

Merge submenu

The original items selected may include lines mixed with boxes. Some of the
Merge commands require overlap among selected objects. In most cases,
the only contents or attributes preserved (such as text, pictures, or background colors) are those of the back item in the stack.
• The Intersection command retains any areas that overlap the shape in back, but
cuts out the rest. Choosing Intersection creates one box.
• The Union command combines all the selected item shapes into one shape,
retaining all overlapped and nonoverlapped areas. Items need not overlap for
this command to be effective. Any shapes that do not overlap will appear to be
separate boxes, but they are all part of the same box and behave accordingly.
• The Difference command removes all the item shapes except for the item shape
at the back of the stack. Any overlapping areas are cut out. The Difference command is useful for punching holes in an existing item shape, or for deleting or
cropping parts of a Bézier illustration. Choosing Difference results in one box.
• The Reverse Difference command deletes all the back items from a group of
stacked item shapes, but retains any items at the very front of the stack, resulting in one box. Any overlapping areas are cut out. Choosing Reverse Difference
results in one box.

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• The Exclusive Or command retains all the item shapes but cuts out any areas
that overlap. If you edit the points surrounding the cut-out area, you will notice
that there are two corner points at every location where two lines originally
crossed. Choosing Exclusive Or may result in several boxes.
• The Combine command is similar to the Exclusive Or command in that it
keeps all selected item shapes and any areas that overlap are cut out; however,
no corner points are added anywhere that two lines cross. Choosing Combine
may result in several boxes.
• The Join Endpoints command is unique among Merge commands because it
creates a Bézier line instead of a Bézier box. The Join Endpoints command is
available only when two lines or text paths are selected. An end-point from one
selected line must overlap an end-point from the other selected line. (End-points
can also be joined if the distance between them is equal to or less than the Snap
Distance specified in the General pane of the Preferences dialog box.) Midpoints cannot be joined. The Join Endpoints feature creates a single Bézier
corner point to replace the two overlapping end-points. Choosing Join
Endpoints creates a single Bézier line or text path.

∫

The Join Endpoints feature works best when the two end-points are perfectly
overlapped. This is easily accomplished by snapping both points to a horizontal
and vertical guide pair. If the overlapping points are not perfectly equal in
position, QuarkXPress will still join them, but must interpolate the distance
between their positions.

To merge items and to see examples of merged items, see “Merging and
Splitting Boxes” in Chapter 4, “Box Basics,” in A Guide to QuarkXPress:
Using QuarkXPress.

SPLIT (SUBMENU)
Item menu

The Split submenu is available only when the selected item is a single box
that contains more than one closed path or consists of a closed path that
crosses over itself (for example, a figure eight). The commands in the Split
submenu let you break paths in a multiple-path box into two or more boxes.
Both of the commands in the Split submenu produce multiple Bézier boxes.
The new boxes replace the box that was originally selected. The contents or
attributes of the original box (such as text, pictures, or background colors)
are reproduced for all the resulting boxes.
• The Outside Paths command splits a box that consists of two or more closed
paths that are separated in space, but does not split closed paths contained
within these paths. For example, if you choose Outside Paths when a box
shaped like a bagel near an apple is selected, two boxes result — one for the

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bagel and one for the apple. No box is created for the hole in the bagel. The
Outside Paths feature also works on paths that cross over themselves. A figure
eight shape, for example, is split into two boxes.
• The All Paths command splits all closed paths in the selected item, including
paths contained within other paths. The All Paths feature splits a box shaped
like two bagels into four boxes — two boxes representing the outsides of the
bagels, and two boxes representing the holes in the bagels. The All Paths feature
also works on paths that cross over themselves. A figure eight shape, for
example, is split into two boxes.

Split submenu

S TA C K I N G O R D E R C O M M A N D S
SEND TO BACK (COMMAND)
Item menu

The Send to Back command reorders the stacking of items by placing selected
items at the back of the stack. The Send to Back command is available when
selected items are not at the back of the stack. The stacking order of items affects
the following:
• Stacking is initially determined by the order in which items are created.
The most recently created item is placed in front of previous items.
• Boxes with background colors applied to them always obscure text, pictures, and
items that are behind them. To make a box’s background transparent (so that
items behind it are visible), apply a box background color of None (Item &
Modify & Box tab). The picture or text contents of a box with a background
of None may be opaque, but the box background itself will be transparent.
• If the the overlapping items have a runaround type other than None, items
stacked in front of a box containing text will cause text to reflow.
• A constraining box must remain behind the boxes it constrains. If you choose
Send to Back for a constrained item, it will be placed immediately in front of
its constraining box and behind all other constrained items.

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S E N D B A C K WA R D ( C O M M A N D )
Item menu

On the Mac OS, pressing Option while displaying the Item menu replaces Send
to Back with Send Backward. On Windows, the Send Backward command is a
default command in the Item menu. The Send Backward command places the
selected items one level back in the stacking order. The selected item is moved
behind the item that was positioned behind it. The Send Backward command
is available when selected items are not at the bottom of the stack.

Send Backward and Send to Back commands (WIndows)

∫

To select an item that is completely hidden by another item, press
C+Option+Shift (Mac OS) or Ctrl+Alt+Shift (Windows) and click at the location
of the hidden item. When there are many layers of items, repeatedly clicking at
the point where items overlap will successively select items from the top of the
stack down to the bottom.

BRING TO FRONT (COMMAND)
Item menu

The Bring to Front command reorders the stacking of items by placing selected
items at the top of the stack. The Bring to Front command is available when
selected items are not at the top of the stack. It is not available when a constraining box is selected independently of its group. For information about
stacking order, see “Send to Back (command)” earlier in this section.
B R I N G F O R WA R D ( C O M M A N D )
Item menu

On the Mac OS, pressing Option while displaying the Item menu replaces the
Bring to Front command with the Bring Forward command. On Windows,
Bring Forward is a default command in the Item menu. The Bring Forward
command brings the selected item one level forward in the stacking order. The
selected item is moved in front of the item that was positioned on top of it. The
Bring Forward command is available when selected items are not at the top of
the stack. The Bring to Front and Bring Forward commands are not available
when a constraining box is selected independently of its group. For information
about stacking order, see “Send to Back (command)” earlier in this section.

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Bring Forward and Bring to Front commands (Windows)

∫

In a document with layers, the layers themselves are in a particular stacking
order; within each layer, each item has its own relationship to the stacking
order. When you use the Send to Back, Send Backward, Bring to Front, and
Bring Forward commands (Item menu), the stacking order of the items is
altered within the layer. The Send and Bring commands do not move items to
different layers. To rearrange the stacking order of layers or of items on layers,
see Chapter 15, “Layers,” in A Guide to QuarkXPress: Using QuarkXPress.
Form controls always reside on the bottom layer, so if you select a form control,
the Send to Back, Send Backward, Bring to Front and Bring Forward
commands will be unavailable. W
S PA C E / A L I G N ( C O M M A N D )
Item menu

The Space/Align command (C+, (comma) on Mac OS, Ctrl+, (comma) on
Windows) displays the Space/Align dialog box, which lets you control the
amount of horizontal or vertical space between multiple-selected items. The
Space/Align command is available when two or more items are selected.
S PA C E / A L I G N I T E M S ( D I A L O G B O X )
Item & Space/Align

The Space/Align Items dialog box consists of the Horizontal and Vertical
areas. To enable the controls in either area, check Horizontal or Vertical.
You can specify horizontal spacing and alignment alone, vertical spacing
and alignment alone, or a combination of the two.

Space/Align Items dialog box

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H O R I Z O N TA L ( A R E A )
Item & Space/Align

The Horizontal check box lets you control horizontal spacing and alignment
among the selected items. Checking Horizontal enables the Space, Distribute
Evenly, and Between controls in the Horizontal area.
The horizontal space between selected items can be controlled three ways: You
can specify an absolute amount of space between items; you can specify a percentage of the space currently between items; or you can distribute space evenly
between items. By choosing an option from the Between pop-up menu, you can
specify whether QuarkXPress measures the space from the center or from the
edge of an item.

Horizontal area

S PA C E ( R A D I O B U T T O N )
Item & Space/Align & Horizontal checked

When you click Space and enter a value in the Space field in the Horizontal
area, QuarkXPress spaces items relative to the left selected item, which does not
move. The left item is defined as the item with a left bounding box edge (or line
portion including line width and text on a path) that extends closest to the left
side of the pasteboard. If two or more items have the same left edge position,
QuarkXPress spaces selected items with respect to the item closest to the top of
the pasteboard.
• To specify an absolute amount of horizontal space between selected items, enter
a value from 0 to 10" in the Space field.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 10"

various (", pt, cm, etc.)

.001

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• To position selected items according to a percentage of their current horizontal
spacing relative to one another, enter a value from 0 to 1,000%. For example, for
selected items horizontally spaced 2" apart from center to center, a value of 50%
reduces space between centers to 1".
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 1,000%

percent

D I S T R I B U T E E V E N LY ( R A D I O B U T T O N )
Item & Space/Align & Horizontal checked

To place an equal amount of horizontal space between selected items, click
Distribute Evenly. The Distribute Evenly option is available when three or
more items are selected. When you specify Distribute Evenly, the left and
right items do not move. Only items between move. Values entered in the
Space field are ignored when you click Distribute Evenly.
BETWEEN (POP-UP MENU)
Item & Space/Align & Horizontal checked

The Between pop-up menu displays four methods for horizontally aligning
selected items: Items, Left Edges, Centers, and Right Edges. The method you
choose from the Between pop-up menu determines how QuarkXPress implements the value or percentage you enter in the Space field, or how horizontal
space is distributed evenly.
When horizontally spacing and aligning a rectangular box, QuarkXPress
measures from the sides of the box. When spacing and aligning a group or
an item that is not rectangular, such as an oval or a Bézier box, QuarkXPress
measures from the group’s or the item’s bounding box. When spacing and
aligning a line, QuarkXPress considers all parts of the line, including its
width and text on a path.
• Choosing Items places the amount of space or percentage entered in the Space
field between the right edge of one selected item and the left edge of the item
to the right of it, and so on.
• Choosing Left Edges places the amount of space or percentage entered in the
Space field between the left edges of selected items.
• Choosing Centers places the amount of space or percentage entered in the
Space field between the centers of selected items.
• Choosing Right Edges places the amount of space or percentage entered in the
Space field between the right edges of selected items.

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V E RT I C A L ( A R E A )
Item & Space/Align

The Vertical check box lets you control vertical spacing and alignment among
the selected items. Checking Vertical enables the Space, Distribute Evenly, and
Between controls in the Vertical area.
The vertical space between selected items can be controlled in three ways:
You can specify an absolute amount of space between items, you can specify
a percentage of the space currently between items, or you can distribute space
evenly between items. By choosing an option from the Between pop-up
menu, you can specify whether QuarkXPress measures the space from the
center or from the edge of an item.

Vertical area

S PA C E ( R A D I O B U T T O N )
Item & Space/Align & Vertical checked

When you choose Space and enter a value in the Space field in the Vertical
area, QuarkXPress spaces items relative to the top selected item, which does not
move. The top item is defined as the item with a top bounding box edge (or line
portion including line width and text on a path) that extends closest to the top
of the pasteboard. If two or more items have the same top edge position, then
QuarkXPress spaces selected items with respect to the left item.
• To specify an absolute amount of vertical space between selected items, enter a
value from 0 to 10" in the Space field.
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 10"

various (", pt, cm, etc.)

.001

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• To position selected items according to a percentage of their current vertical
spacing relative to one another, enter a value from 0 to 1,000% in the Space
field. For example, for selected items vertically spaced 2" from center to center,
a value of 50% reduces space between centers to 1".
RANGE

MEASUREMENT SYSTEM

SMALLEST INCREMENT

0 to 1,000%

percent

D I S T R I B U T E E V E N LY ( R A D I O B U T T O N )
Item & Space/Align & Vertical checked

To place an equal amount of vertical space between selected items, click Distribute Evenly. The Distribute Evenly option is available when three or more items
are selected. When you specify Distribute Evenly, the upper and lower items
do not move. Values you enter in the Space field are ignored when you click
Distribute Evenly.
BETWEEN (POP-UP MENU)
Item & Space/Align & Vertical checked

The Between pop-up menu displays four methods for vertically aligning
selected items: Items, Top Edges, Centers, and Bottom Edges. The method
you choose from the Between pop-up menu determines how QuarkXPress
implements the value or percentage you enter in the Space field, or how
space is distributed evenly.
When vertically spacing and aligning a rectangular box, QuarkXPress measures
from the top and bottom of the box. When spacing and aligning a group or an
item that is not rectangular, such as an oval or a Bézier box, QuarkXPress measures from the bounding box. When spacing and aligning a line, QuarkXPress
considers all parts of the line, including its width.
• Choosing Items places the amount of space or percentage entered in the Space
field between the bottom edge of one selected item and the top edge of the item
beneath it, and so on.
• Choosing Top Edges places the amount of space or percentage entered in the
Space field between the top edges of selected items.
• Choosing Centers places the amount of space or percentage entered in the
Space field between the centers of selected items.
• Choosing Bottom Edges places the amount of space or percentage entered
in the Space field between the bottom edges of selected items.

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S H A P E , C O N T E N T, E D I T C O M M A N D S
SHAPE (SUBMENU)
Item menu

The Shape submenu lets you change the shape type of a selected item. For
example, you can change a circle into a square or vice versa. You can also
change the type of item. For instance, lines can be changed into boxes or boxes
into lines. Two of the options in the Shape submenu (® and †) are arbitrary
shapes that allow free-form Bézier editing. The Shape submenu is not available
for multiple-selected items.
• Choosing # changes the selected item into a rectangular box that cannot
be edited using Bézier points.
• Choosing ! changes the selected item into a rounded-corner box that cannot
be edited using Bézier points.
• Choosing ıchanges the selected item into a concave-corner box that cannot
be edited using Bézier points.
• Choosing ∏ changes the selected item into a beveled-corner box that cannot
be edited using Bézier points.
• Choosing @ changes the selected item into an elliptical box that cannot be
edited using Bézier points.
• Choosing ® does not visibly change the shape, but does allow interactive Bézier
editing whenever Item & Edit & Shape is checked. If you choose the Bézier
box ® option when a line is selected, QuarkXPress traces around the actual line
width (along with any arrowhead and dash pattern applied to the line) to convert the line into an elongated Bézier box. However, if the line is a Bézier line, it
may be preferable to make this transformation by simply joining or connecting
the end-points of the line without tracing around its width. To join or connect
the end-points of a Bézier line to form a Bézier box, press Option (Mac OS) or Alt
(Windows) while choosing the Bézier box ® option. If the end-points sit on top
(or almost on top) of each other, they are joined into one point. Otherwise, a
new line segment is added that connects the two end-points.
• Choosing œ changes the selected item into a straight line (of any angle) that
cannot be edited using Bézier points.
• Choosing ß changes the selected item into a straight line that is only horizontal
or vertical, and cannot be edited using Bézier points.
• Choosing † changes the selected item shape into a Bézier line based on
the original box or line shape, and allows interactive Bézier editing whenever
Item & Edit & Shape is checked. If the original shape is a multiple-path box,
only one of the paths in the box will be retained when you convert to a line.

∫

A Bézier line † in QuarkXPress is a single open path. If you want an item to
include closed paths or multiple paths, you must work with Bézier box ® items.

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Shape submenu

CONTENT (SUBMENU)
Item menu

The Content submenu lets you change the content type of a selected item. For
example, you can change a text box into a picture box or a line into a text
path, or vice versa. An item can contain only one type of content, so changes
made using the Content submenu delete the current contents of the selected
item. The Content submenu is not available for multiple-selected items.
• Choose Picture if you want the selected box to contain a picture. The Picture
command is not available when the selected item is a line or text path.
• Choose Text if you want the selected box or line to contain text.
• Choose None if you want the selected box to contain neither picture nor text.
This type of box can contain color, shade, or a blend.

Content submenu

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EDIT (SUBMENU)
Item menu

The Edit submenu is available when the selected item is a Bézier item or an item
that contains an editable clipping path or runaround path. The options in the
Edit submenu let you choose which aspect of the selected item you can access.
The Edit submenu is not available for multiple-selected items.
• When none of the items in the Edit submenu are checked, only the bounding
box of the selected item is accessible. You can resize or move it, but you cannot
reshape it.
• When Shape is checked (Shift+F4 on Mac OS, F10 on Windows), the bounding
box of the item is inaccessible. Instead, you have access to the individual Bézier
points that define the item’s shape. The Shape command is available only
for selected Bézier items. To change a box into a Bézier box, choose Item &
Shape & ®. To change a line or text path into a Bézier line or text path,
choose Item & Shape & †.

∫

When Shape is checked, you can still move a Bézier line without reshaping it.
To do so, first select all the points in the selected line by pressing C+Shift+A
(Mac OS) or Ctrl+Shift+A (Windows) or by double-clicking any of the Bézier
points in the line. With all the points selected, drag any point to move the
entire line. Make sure that the Point pointer ˝ is displayed before you drag, or
you may accidentally reshape the line by moving a segment or curve handle.

Edit submenu

• The Runaround command is available when a picture-based runaround path —
or a manual runaround path for a text path — has been created for the selected
item using the Runaround tab of the Modify dialog box (Item menu). When
Runaround is checked (Option+F4 on Mac OS, Ctrl+F10 on Windows), the
runaround path displays (the default color is magenta), and can be edited
using Bézier points.
• The Clipping Path command is available when a picture-based clipping path
has been created for a selected picture box using the Clipping tab of the Modify
dialog box. When Clipping Path is checked (Option+Shift+F4 on Mac OS,
Ctrl+Shift+F10 on Windows), the clipping path displays (the default color
is green), and can be edited using Bézier points.

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P O I N T / S E G M E N T A N D TA B L E C O M M A N D S
POINT/SEGMENT TYPE (SUBMENU)
Item menu

The Point/Segment Type submenu lets you convert selected Bézier points and
segments. The top half of the Point/Segment Type submenu lists point types
(Corner Point, Smooth Point, and Symmetrical Point). The bottom half of
the submenu lists segment types (Straight Segment and Curved Segment).
To access Bézier points and segments, one of the options in the Item & Edit
submenu must be checked.
A Bézier point is selected by clicking it. You can multiple-select Bézier points by
Shift+clicking each one. You can select all Bézier points in a selected item by
pressing C+Shift+A (Mac OS) or Ctrl+Shift+A (Windows) or by triple-clicking
any of the Bézier points in the item. Double-clicking a point suffices if the
item contains only one path. When multiple points are selected, the Point
commands in the Point/Segment Type submenu affect all selected points,
and the Segment commands in the submenu affect all segments between
adjacent selected points.
Whenever two adjacent points are selected, the segment between them is
selected. You can select an individual segment and its two associated points
by clicking the segment or by clicking both points on either end of it. When
all points in an item are selected (C+Shift+A on Mac OS, Ctrl+Shift+A on
Windows), all segments are selected as well.

Point/Segment Type submenu

CORNER POINT (COMMAND)
Item & Point/Segment Type

The Corner Point command (Option+F1 on Mac OS, Ctrl+F1 on Windows)
changes selected Bézier points into corner points. A corner point is a Bézier
point that connects two straight lines, a straight line and a curved line, or two
noncontinuous curved lines. In the case of curved lines, the corner point’s curve
handles can be manipulated independently of one another, usually to form a
sharp transition between the two segments.

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SMOOTH POINT (COMMAND)
Item & Point/Segment Type

The Smooth Point command (Option+F2 on Mac OS, Ctrl+F2 on Windows)
changes selected points into smooth points. A smooth point is a Bézier point
that connects two curved lines to form a continuous curve. The curve handles
always rest on a straight line through the point but can be distanced independently, which lets you create an asymmetrical curve.
SYMMETRICAL POINT (COMMAND)
Item & Point/Segment Type

The Symmetrical Point command (Option+F3 on Mac OS, Ctrl+F3 on
Windows) changes selected points into symmetrical points. A symmetrical
point is a Bézier point that connects two curved lines to form a continuous
curve. The result is similar to a smooth point, but the curve handles always
rest on a straight line through the point and are always equidistant from
the point.
STRAIGHT SEGMENT (COMMAND)
Item & Point/Segment Type

The Straight Segment command (Option+Shift+F1 on Mac OS, Ctrl+Shift+F1
on Windows) changes selected segments into straight segments. A straight
segment is a Bézier segment that cannot be curved. A point attached to a
straight segment displays no curve handle for the straight segment. When
you drag a straight segment, its associated points move with it. Straight
segments are created by default when you click (without dragging) to create
points in a new Bézier item.
CURVED SEGMENT (COMMAND)
Item & Point/Segment Type

The Curved Segment command (Option+Shift+F2 on Mac OS, Ctrl+Shift+F2 on
Windows) changes selected segments into curved segments. A curved segment
may look straight if its associated curve handles are positioned in a certain way,
but it behaves differently from a straight segment.
Points attached to a curved segment display a curve handle for the curved
segment. When you drag a curved segment, its associated points remain in
place while the segment itself bends, bringing the curve handles along
with it. Depending on the type of points attached to the segment (Corner,
Smooth, or Symmetrical), the adjoining segments may also bend. When
you drag the mouse to create points in a new Bézier item, curved segments
are created by default.

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∫

A curved segment in QuarkXPress bends differently depending on which part
of it you drag. This lets you shape the segment like a piece of wire, by pushing
or pulling on the parts that require adjustment. You do not have to drag curve
handles directly.

C O N V E RT T E X T T O TA B L E ( C O M M A N D )
Item menu

The Convert Text to Table command converts selected text into a table. You
can specify the way the text is flowed into the table.
C O N V E RT T E X T T O TA B L E ( D I A L O G B O X )
Item & Convert Text to Table

Choosing Convert Text to Table displays the Convert Text to Table dialog box,
which allows you to determine how the selected text is placed in the cells of the
resulting table.

Convert Text to Table dialog box

S E PA R AT E R O W S W I T H ( P O P - U P M E N U )
Item & Convert Text to Table

Separate Rows with lets you choose whether rows are created at paragraph
returns, tabs, spaces, or commas. By default, rows will be separated by
paragraph returns.
S E PA R AT E C O L U M N S W I T H ( P O P - U P M E N U )
Item & Convert Text to Table

Separate Columns with lets you choose whether columns are created at
paragraph returns, tabs, spaces, or commas. By default, columns will be
separated by tabs.

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ROWS (FIELD)
Item & Convert Text to Table

The Rows field displays the number of rows your table will have. The default
value is the number of rows that automatically result from the separation
characters you chose. Entering a value higher than the displayed value will
create empty rows at the end of the table; entering a value lower than the
displayed value will create fewer rows than data, thus cutting off the table.
COLUMNS (FIELD)
Item & Convert Text to Table

The Columns field displays the number of columns your table will have. The
default value is the number of columns that automatically result from the separation characters you chose. Entering a value higher than the displayed value
will create empty columns at the right side of the table; entering a value lower
than the displayed value will create fewer columns than data, thus cutting off
the table.
CELL FILL ORDER (POP-UP MENU)
Item & Convert Text to Table

The Cell Fill Order pop-up menu determines what order the cells will be filled
in. The default order is Left to Right, Top Down. You can also choose Right to
Left, Top Down; Top Down, Left to Right; or Top Down, Right to Left.
TA B L E ( S U B M E N U )
Item menu

The Table submenu lets you add or remove cells from your table, as well as
combine cells or convert tables to text.

Table submenu

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COMBINE CELLS (COMMAND)
Item & Table

The Combine Cells command will turn two or more selected cells into one
larger cell. You can only combine adjacent cells; if you Shift+select nonadjacent
cells and combine them, the Combine Cells command will be unavailable. The
Combine Cells command changes to Split Cells when you have combined
cells and the combined cells are selected.
SPLIT CELL (COMMAND)
Item & Table

The Split Cell command will turn a cell that was modified using the Combine
Cells command into its original separate cells. You can only split cells that were
combined. The Split Cell command changes to Combine Cells when you have
split cells and the split cells are selected.
I N S E RT R O W S ( C O M M A N D )
Item & Table

The Insert Rows command will insert rows into the table. You can specify the
number of rows and specify whether they should be placed above or below the
selected cell.
I N S E RT C O L U M N S ( C O M M A N D )
Item & Table

The Insert Columns command will insert columns into the table. You can
specify the number of columns and specify whether they should placed to the
left or right of the currently selected cell.
DELETE (COMMAND)
Item & Table

The Delete command will delete rows or columns from the table. The Delete
command will change to Delete Row(s) or Delete Column(s) depending on
whether you have rows or columns selected. You must have a row or column
selected to use the Delete command.
C O N V E RT TA B L E T O T E X T ( C O M M A N D )
Item & Table

The Convert Table to Text command lets you convert a selected table to text.
You can specify the way the table data is converted to text.

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C O N V E RT TA B L E T O T E X T ( D I A L O G B O X )
Item & Convert Table to Text

Choosing Convert Table to Text displays the Convert Table to Text dialog box,
which allows you to determine how the selected table is arranged when it is
converted to text.

Convert Table to Text dialog box

S E PA R AT E R O W S W I T H ( P O P - U P M E N U )
Item & Table & Convert Table to Text

The Separate Rows with pop-up menu lets you choose whether rows are
separated with paragraph returns, tabs, spaces, or commas when the table is
converted to text. By default, rows will be separated with paragraph returns.
S E PA R AT E C O L U M N S W I T H ( P O P - U P M E N U )
Item & Table & Convert Table to Text

The Separate Columns with pop-up menu lets you choose whether columns
are separated with paragraph returns, tabs, spaces, or commas when the table is
converted to text. By default, columns will be separated with tabs.
TEXT EXTRACTION ORDER (POP-UP MENU)
Item & Table & Convert Table to Text

The Text Extraction Order pop-up menu determines what order the cell data
will be arranged in when it is converted to text. The default is Left to Right,
Top Down. You can also choose Right to Left, Top Down; Top Down, Left
to Right; or Top Down, Right to Left.

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GRIDLINES (SUBMENU)
Item & Gridlines

When a table is selected with the Content tool E, the Gridlines submenu is
available. The Gridlines submenu lets you select groups of gridlines to modify.
• The Select Horizontal option selects all horizontal gridlines.
• The Select Vertical option selects all vertical gridlines.
• The Select Borders option selects the four grids that contain the table (not the
gridlines of individual cells).
• The Select All Grids option selects all gridlines, including the grids that contain
the table.
Once the desired gridlines are selected, you can then choose Item & Modify to
format the gridlines. You can also use the Measurements palette or Colors
palette to format the gridlines.

Gridlines submenu

ROLLOVER AND HOT AREAS COMMANDS
ROLLOVER (SUBMENU) W
Item & Rollover

The Rollover submenu lets you create and delete rollover items.
C R E AT E R O L L O V E R ( C O M M A N D ) W
Item & Rollover & Crea te Rollover

The Create Rollover command displays the Rollover dialog box.
∫

You can also display the Rollover dialog box by choosing Create Rollover from
the picture box context menu.

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ROLLOVER (DIALOG BOX) W
Item & Rollover & Crea te Rollover

The Rollover dialog box lets you turn the active picture box into a rollover.

The Rollover dialog box (Item & Rollover & Create Rollover) lets you turn the
selected picture box into a rollover.

• The Default Image field lets you specify which picture displays in the box when
the page is initially loaded. Enter the path to the desired picture file or use the
Select button (Mac OS) or Browse button (Windows) to manually locate it.
• The Rollover Image field lets you specify which picture displays in the box
when the pointer is over the box. Enter the path to the desired picture file or use
the Select button (Mac OS) or Browse button (Windows) to manually locate it.
• The Hyperlink field and pop-up menu lets you specify a URL to be linked to
when the reader clicks the rollover. The Hyperlink pop-up menu displays a
list of hyperlinks already used in the selected Web document; choose one of
these options, enter a new one in the field, or use the Select button (Mac OS)
or Browse button (Windows) to manually locate it.
DELETE ROLLOVER (COMMAND) W
Item & Rollover & Delete Rollover

The Delete Rollover command deletes any rollover attached to the selected
picture box.
∫

You can also delete a rollover by choosing Delete Rollover from the picture box
context menu.
DELETE ALL HOT AREAS (COMMAND) W
Item & Delete All Hot Areas

The Delete All Hot Areas command deletes any hot areas attached to the
selected picture box.
∫

You can also delete a hot area by selecting the hot area with the Content
tool E and then pressing Delete.

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Page Menu: Overview

Chapter 7: Page Menu
Every QuarkXPress document uses pages, so controlling their placement and navigating
through them is especially important. The QuarkXPress Page menu lets you perform
these and other page-related tasks.

PA G E M E N U : O V E R V I E W
The QuarkXPress Page menu gives you options for adding, deleting, arranging, and
sectioning pages in a document and for navigating through a document. The Page
menu is divided into four sections:
SECTIONS

• The first section lets you insert, delete, and move pages within an open
document. The Insert command is available when a document contains
fewer than 2,000 pages. The Delete and Move commands are available
when a document contains two or more pages.
• The second section lets you modify the placement of page guides and
change the numbering system for a document or a range of pages in a print
document, or change the background and other properties on master pages
in a Web document. The Master Guides command is available in a print
document when a master page is displayed in the document window. The
Page Properties command is available in a Web document when a document
page is displayed in the document window. (This command changes to
Master Page Properties when a master page is displayed.) Print documents
only: The Section command is available when a page is displayed.
• The third section lets you navigate through a document. The availability of
specific commands depends on the number of pages in the document and
the displayed page.

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• The fourth section lets you view master pages or document pages. The Display
command is available when a document is active.

Page menu for a print document (left) and a Web document (right)

I N S E R T I N G , D E L E T I N G , A N D M O V I N G PA G E S
I N S E RT ( C O M M A N D )
Pa ge & Insert

The Insert command (Page menu) displays the Insert Pages dialog box, which
lets you add pages to a document.
I N S E RT PA G E S ( D I A L O G B O X )
Pa ge & Insert

The Insert Pages dialog box lets you specify how many pages to add,
where to add them, which master page to base them on, and whether the
text boxes should be linked to current document pages. When you insert
pages, QuarkXPress automatically updates page numbers up to the start of
the next section.

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Insert Pages dialog box and Insert page(s) field

• Insert page(s) field: To specify the number of pages to add to the document,
enter a value between 1 and 100. A document can contain up to 2,000 pages.
• Before page, after page, and at end of document radio buttons: Click a button
to specify where to add the new pages. If you click before page or after page,
enter the number of the page that the new pages will precede or follow. (In a
Web document, you can also enter the page name in this field. W) The current
page number displays by default.

∫

Print documents only: If you designated a prefix and page number style in the
Section dialog box (Page & Section), you must use that prefix and style when
you enter page numbers in fields. You can also enter an absolute page number,
which represents the page’s sequential order in the document, regardless of its
numbering. To specify an absolute page number, enter a plus sign (+) before
the number. To change page numbers, see “Numbering Pages and Sectioning
Documents” in Chapter 7, “Document Layout,” in A Guide to QuarkXPress:
Using QuarkXPress.
LINK TO CURRENT TEXT CHAIN (CHECK BOX) P
Pa ge & Insert

The Link to Current Text Chain check box lets you link automatic text boxes
on inserted pages to the active text chain in the document. No matter where
you add the pages, the text boxes on the new pages are linked to the end of the
active text chain.

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• The Link to Current Text Chain check box is available if the master page
chosen from the Master Page pop-up menu contains an automatic text box
(as indicated by the Intact Chain icon u in the upper left corner of the master
page) and an automatic text box is active on a document page.
• The Link to Current Text Chain check box is unavailable when there is no
active automatic text box on a document page, or when the Broken Chain
icon U is displayed in the upper left corner of the chosen master page.
M A S T E R PA G E ( P O P - U P M E N U )
Pa ge & Insert

The Master Page pop-up menu lets you choose which master page will be
applied to the inserted pages. The pop-up menu lists all the master pages established for the active document, including Blank Single page and Blank Facing Page
master pages. Blank Facing Page is unavailable for documents without facing
pages, or for Web documents.

Master Page pop-up menu

DELETE (COMMAND)
Pa ge & Delete

The Delete command displays the Delete Pages dialog box, which lets you
remove a page or a range of pages from the active document.
D E L E T E PA G E S ( D I A L O G B O X )
Pa ge & Delete

The Delete Pages dialog box lets you specify a page or range of pages to delete.
When you delete pages in a print document, QuarkXPress automatically updates
page numbers up to the start of the next section. You can specify page numbers
in four ways:
• Document page number based on automatic page number characters: Enter a
document page number the same way it displays on the document page. For
example, if the page is numbered “2.1,” you must enter “2.1.”
• Absolute page number representing the page’s sequential order in the document:
Enter a plus sign before the page number. For example, the third page in a
document is always page “+3” even if the document page number is “iii.”

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• To the end of a document: Enter a page number as described above for the
beginning of the range and then enter “end” in the thru field. All the pages
from the beginning of the range to the end of the document will be deleted.
• Document page name: Enter a page name the same way it displays in the
Document Layout palette. W

Delete Pages dialog box

When you delete pages, you can expect these results:
• When there are links between text boxes on deleted pages and text boxes on
remaining pages, QuarkXPress does not delete text; the last page containing a
text box will display an overflow symbol t. If an entire text chain is contained
within the deleted pages, the text is deleted. P
• Pictures and other items that are not anchored to text are deleted.
• If Auto Page Insertion is enabled (Edit & Preferences & Preferences &
General pane) and the text boxes on remaining pages cannot contain the
text from the deleted pages, QuarkXPress automatically re-inserts the number
of pages necessary to display all the text. If you do not want the program to
insert pages automatically, disable Auto Page Insertion. P
• Automatically inserted pages are based on the master page of the page preceding
them. For example, if you specify auto page insertion At End of Document,
newly inserted pages are based on the master page of the last page in the document. QuarkXPress inserts pages automatically only if the master page chosen
contains the automatic text box (as indicated by the Intact Chain icon u in
the upper left corner of the master page). P
MOVE (COMMAND)
Pa ge menu

The Move command displays the Move Pages dialog box, which lets you
rearrange pages within your document.
M O V E PA G E S ( D I A L O G B O X )
Pa ge & Move

The Move Pages dialog box lets you rearrange pages in a document. When you
move pages, QuarkXPress automatically updates page numbers if you used the
automatic page number characters (C+2, C+3, or C+4 on Mac OS; Ctrl+2,

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Inserting, Deleting, and Moving Pages

Ctrl+3, or Ctrl+4 on Windows). However, QuarkXPress does not change links
between text boxes. P

Move Pages dialog box and Move Page(s) fields

• Move page(s) fields: Enter page number(s) for the page(s) to be moved, or page
name(s) in a Web document.
• Before page, after page, and to end of document buttons: Click a radio button
to specify a new location for the moved pages.

∫

Print documents only: If you designated a prefix and page number style in the
Section dialog box (Page & Section), you must use that prefix and style when
you enter page numbers in fields. You can also enter an absolute page number,
which represents the page’s sequential order in the document. To specify an
absolute page number, enter a plus sign (+) before the number. To change page
numbers, see “Numbering Pages and Sectioning Documents” in Chapter 7,
“Document Layout,” in A Guide to QuarkXPress: Using QuarkXPress.

M O D I F Y I N G M A S T E R PA G E AT T R I B U T E S A N D
NUMBERING SECTIONS
MASTER GUIDES (COMMAND) P
Pa ge menu

The Master Guides command, which is available when a master page is displayed in the document window, displays the Master Guides dialog box, which
lets you change the position of page guides. Page guides are nonprinting lines
you can use to position boxes and other items in QuarkXPress documents.
The page guides also control the size, placement, and number of columns of
automatic text boxes on master pages.
MASTER GUIDES (DIALOG BOX) P
Pa ge & Master Guides

The Master Guides dialog box lets you change the positions of page guides for
columns and margins on the displayed master page. Any changes you make to
page guides in the Master Guides dialog box, including changes that affect any

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automatic text boxes, are applied to all document pages based on the displayed
master page.

Master Guides dialog box
COLUMN GUIDES (AREA) P
Pa ge & Master Guides

The Column Guides area lets you change the number of column guides and
the amount of space between them for the automatic text box on the displayed
master page.

Column Guides area

• Columns field: Enter a value between 1 and 30 to specify the number of
columns on the page.
• Gutter Width field: Enter a value from 0.042" to 4" to specify the amount of
space between columns.
• The gutter width and the number of columns specified must fit within the area
defined by the values in the Margin Guides fields.

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∫

When you modify the column guides, QuarkXPress divides any automatic text
boxes into the specified number of columns and adjusts the gutter width as
necessary (if you have not moved or resized the box).
MARGIN GUIDES (AREA) P
Pa ge & Master Guides

The Margin Guides area lets you enter new values for the margin guides for the
displayed master page, and for document pages based on that master page. You
can enter values in any supported measurement system in the Top, Bottom,
Left, and Right fields. If a facing-page master page is displayed in the document
window, the Left and Right margin fields are replaced by Inside and Outside.

Margin Guides area
SECTION (COMMAND) P
Pa ge menu

A section is a group of sequentially numbered pages within a document.
The Section command displays the Section dialog box, which lets you
divide a document into individually numbered sections.
The page number shown in the lower left corner of the document window
reflects any sectioning and page number format modifications. An asterisk (*)
displayed on a document page icon in the Document Layout palette (View
menu) indicates the start of a new section.
∫

Print documents only: You can also access the Section dialog box from the
Document Layout palette (View menu); click a page icon, then click the
page number indicator in the lower left corner of the palette.

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SECTION (DIALOG BOX) P
Pa ge & Section

The Section dialog box lets you designate the current page as the start of a
section and specify a prefix for the page numbers, the first page number of
the section, and the format of the page numbers.

Section dialog box
S E C T I O N S TA RT ( C H E C K B O X ) P
Pa ge & Section

Checking Section Start lets you define the current page as the first page of a
section. The page number displayed in the lower left corner of the document
window is the current page.
B O O K C H A P T E R S TA RT ( C H E C K B O X ) P
Pa ge & Section

The Book Chapter Start check box applies to documents that are chapters in
an open book (File & New & Book). QuarkXPress places a book chapter start at
the beginning of each chapter. A book chapter start tells a chapter where to start
its page numbering. You cannot turn a book chapter start on or off, but you can
override it by creating a section start.

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PA G E N U M B E R I N G ( A R E A ) P
Pa ge & Section

The Page Numbering area lets you specify the numbering and style of
pages in a section. Any automatic page numbers placed using the automatic
page number characters (C+2, C+3, or C+4 on Mac OS; Ctrl+2, Ctrl+3, or
Ctrl+4 on Windows) will reflect the specified section numbering format. To
change page numbers, see “Numbering Pages and Sectioning Documents”
in Chapter 7, “Document Layout,” in A Guide to QuarkXPress:
Using QuarkXPress.
• Prefix field: Enter up to four characters to precede page numbers in a section.
For example, you might precede the page number of an appendix with the
prefix “app-.”
• Number field: Enter the number you want to assign to the first page of a new
section. You must enter Arabic numerals (for example, 1, 2, 3) in the Number
field, regardless of the Format setting of the section page numbers. For example,
if you are using lowercase Roman numerals for the front matter in a book and
want the section to start with v, enter 5 in the Number field.
• Format pop-up menu: Choose a style for page numbers in a section. Options
include numeric (1, 2, 3, 4), uppercase Roman (I, II, III, IV); lowercase Roman
(i, ii, iii, iv); uppercase alphabetic (A, B, C, D); and lowercase alphabetic (a, b, c, d).
PA G E P R O P E RT I E S ( C O M M A N D ) W
Pa ge menu

The Page Properties command displays the Page Properties dialog box, which
lets you configure controls for exported HTML documents that are based on the
active page.
PA G E P R O P E RT I E S ( D I A L O G B O X ) W
Pa ge & Pa ge Properties

The Page Properties dialog box lets you control a variety of settings for HTML
documents that are exported from the active page. To control these settings
for pages based on a specific master page, display that master page and choose
Page & Master Page Properties. Changes made in the Page Properties dialog
box will override master page settings for that page; to revert to the master page
settings, reapply the master page to the document page.

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Page Properties dialog box
PA G E T I T L E ( F I E L D ) W
Pa ge & Pa ge Properties

The Page Title field lets you enter a name for the exported HTML document.
This name becomes the tag in the exported HTML document’s <HEAD>
section, and displays as the name of the Web browser window in which the
HTML document displays.
E X P O RT F I L E N A M E ( F I E L D ) W
Pa ge & Pa ge Properties

The Export File Name field lets you specify the name of the file that will be
created when you export the active page in HTML format. The suffix “.htm”
is automatically added to the end of the file name at export. Because each
page in a Web document is exported as a separate HTML file, you must name
each page individually.
M E TA TA G S E T ( P O P - U P M E N U ) W
Pa ge & Pa ge Properties

The Meta Tag Set pop-up menu lets you specify which set of meta tags (if any)
you want to include in the exported HTML page. (For information about meta
tags, see “Working with Meta Tags” in Chapter 21, “Interactive Web Elements,”
in A Guide to QuarkXPress: Using QuarkXPress)

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COLORS (AREA) W
Pa ge & Pa ge Properties

The Colors area lets you specify the default colors for the page background and
for hyperlinks:
• Choose an option from the Background pop-up menu to specify the page
background color.
• Choose an option from the Link pop-up menu to specify the default color
of hyperlinks.
• Choose an option from the Visited Link pop-up menu to specify the color
of hyperlinks that have been clicked.
• Choose an option from the Active Link pop-up menu to specify the color
of hyperlinks that the reader clicks.
PA G E W I D T H ( P O P - U P M E N U A N D F I E L D ) W
Pa ge & Pa ge Properties

The Page Width pop-up menu and field let you specify the position of the page
width guide, a vertical guide that helps you estimate where the reader’s browser
window ends horizontally.
VA R I A B L E W I D T H PA G E ( A R E A ) W
Pa ge & Pa ge Properties

In a variable width page, text boxes that have been specified as variable-width
boxes (Item & Modify) can expand and contract to fit the width of the reader’s
Web browser. To make the page a variable width page, check Variable Width
Page and then enter values for the following fields:
• The Width field lets you specify the percentage of the viewable browser area
that the page will occupy.
• The Minimum field lets you specify a minimum page width. If the reader’s
browser window is made smaller than this width, items will stop being resized.
BACKGROUND IMAGE (CHECK BOX) W
Pa ge & Pa ge Properties

The Background Image check box lets you choose a background picture
for the Web document. When Background Image is checked, the Select
button (Mac OS) or Browse button (Windows) and the Repeat pop-up
menu become available.
SELECT (BUTTON — MAC OS), BROWSE (BUTTON — WINDOWS) W
Pa ge & Pa ge Properties

The Select button (Mac OS) or Browse button (Windows) displays a dialog box
that lets you select a picture file for use as a background image.

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R E P E AT ( P O P - U P M E N U ) W
Pa ge & Pa ge Properties

The Repeat pop-up menu lets you specify how the background image
is displayed:
• Choose Tile to continuously repeat the graphic both horizontally and vertically.
• Choose Horizontal to continuously repeat the graphic horizontally but
not vertically.
• Choose Vertical to continuously repeat the graphic vertically but
not horizontally.
• Choose None to show the graphic only once, in the upper left corner of the
browser window.
M A S T E R PA G E P R O P E RT I E S ( C O M M A N D ) W
Pa ge menu

The Master Page Properties command displays the Master Page Properties
dialog box, which lets you configure controls for master pages.
M A S T E R PA G E P R O P E RT I E S ( D I A L O G B O X ) W
Pa ge & Master Pa ge Properties

The Master Page Properties dialog box lets you control a variety of settings for
master pages for HTML documents. To control these settings for specific master
pages, display that master page and choose Page & Master Page Properties. The
Master Page Properties dialog box is almost identical to the Page Properties
dialog box; the only exception is that the Master Page Properties dialog
box does not contain the Page Title or Export File Name fields.

N A V I G AT I N G D O C U M E N T PA G E S
PREVIOUS, NEXT, FIRST, LAST (COMMANDS)
Pa ge menu

The Previous, Next, First, and Last commands let you display the specified
page. The Previous and Next commands are relative to the page currently
displayed. The First and Last commands display the absolute first and last
pages of the document.
GO TO (COMMAND)
Pa ge menu

The Go to command displays the Go to Page dialog box, which lets you jump
to any page in a document.

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Navigating Document Pages

G O T O PA G E ( D I A L O G B O X )
Pa ge & Go to

The Go to Page dialog box lets you enter the number of the page you want to
display, or the name of the page in a Web document. If two pages in a document
have the same section or page number, including prefix, QuarkXPress displays
the first occurrence of that page number. You can also jump to another page
using the go-to-page pop-up menu in the lower left corner of the document
window (click the page pop-up arrow, near the page field in the lower left
corner of the document window).

Go to Page dialog box

D I S P L AY I N G D O C U M E N T PA G E S
D I S P L AY ( S U B M E N U )
Pa ge menu

The Display submenu lets you choose a master page to display in the document
window. (A master page serves as the basis for document-page formatting.)
The submenu lists all the master pages for the document, and the Document
item lets you return to the page previously displayed in the document.

Display submenu

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View Menu: Overview

Chapter 8: View Menu
Arranging your work environment to suit your needs allows you to work comfortably
and efficiently. The QuarkXPress View menu lets you arrange your on-screen work
environment in whatever way best meets your needs; for example, you can change
your document percentage view and choose which palettes to open.

VIEW MENU: OVERVIEW
The QuarkXPress View menu gives you options for viewing documents, working with
rulers and guides, and opening and closing palettes. The View menu is divided into
four sections on Mac OS, and three sections on Windows:
• The first section lets you change the size at which you view the active document
on-screen. The commands in this section are available when a document is open.
• Mac OS only: The next section lets you organize documents on-screen and switch
between open document windows. The Windows submenu is available when a
document is open.
• The next section lets you use various layout tools such as rulers and guides.
With the exception of Snap to Guides, when you choose from a command
from this section, it changes from Show to Hide, or vice versa. The commands
in this section are available when a document is active.
• The final section lets you open and close palettes. When you choose a command
from this section, it changes from Show to Hide, or vice versa. The commands
in this section are always available.

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View Menu: Overview

View menu for a print document on Windows (left) and a Web document on Mac OS (right)

DOCUMENT VIEW COMMANDS
FIT IN WINDOW (COMMAND)
View menu

The Fit in Window command automatically scales the view to fit an entire
page in the center of the document window. To fit the largest spread and its
pasteboard in the document window, press Option (Mac OS) or Alt (Windows)
while you choose View & Fit in Window.
50%, 75%, ACTUAL SIZE, 200% (COMMANDS)
View menu

The 50%, 75%, Actual Size, and 200% commands scale the document view to
the chosen size. The View Percent field in the lower left corner of the document
window displays the current view scale percentage. You can also access the View
Percent field by pressing Control+V (Mac OS) or Ctrl+Alt+V (Windows). On
Mac OS, you can enter a value between 10% and 800%. On Windows, if the
Display DPI Value field (Edit & Preferences & Preferences & Display
pane) is set higher than 72 dpi, the maximum zoom percentage decreases.

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For example, if your display value is set to 96 dpi, then the maximum zoom
is only 711%.
∫

When an item is active, changing the view percentage centers the active item in
the document window if (1) the item is on a page and any part of that page is
displayed in the document window or (2) the active item is on the pasteboard
and any part of the spread containing the active item is displayed in the
document window.

THUMBNAILS (COMMAND)
View menu

The Thumbnails command displays small representations of document pages
that you can rearrange and copy between documents. To copy items between
documents, see “Copying Items and Pages between Documents” in Chapter 7,
“Document Layout,” in A Guide to QuarkXPress: Using QuarkXPress. To change a
document to Thumbnails view, you can also enter a “t” in the View Percent
field in the lower left corner of the document window.
W I N D O W S ( S U B M E N U ) — M A C O S O N LY
View menu

The Windows submenu lets you control the way open windows are displayed
on-screen. The first section of the submenu lets you specify how open documents are displayed:

Windows submenu (Mac OS only)

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Document View Commands

• Stack Documents: Layers multiple open documents so a small portion of each
document’s menu bar is displayed.
• Tile Documents: Resizes document windows so equal portions of all open
documents are displayed on-screen. The active document is always displayed
in the upper left part of the main monitor; the most recently active documents are displayed from left to right and top to bottom. If Tile to Multiple
Monitors is checked in the Display pane of the Preferences dialog box
(Edit & Preferences & Preferences), you can use more than one monitor
for tiling documents.

KEYBOARD COMMANDS

You can change all documents to the same view when stacking or tiling
by pressing a modifier key while you choose View & Windows & Stack
Documents or Tile Documents. You must press the modifier key before
you click the menu bar to select View.

∫

S TA C K O R
TILE TO DOCUMENT VIEW

KEYBOARD
COMMAND

Actual Size

Control

Fit in Window

Thumbnails

Option

Pressing Shift while clicking the active window’s title bar also displays the
Windows submenu. You can use the keyboard commands listed above
while Shift-clicking a document’s title bar.
The second section of the submenu lists all open documents and lets you choose
which one to display. You can also display the Clipboard.

SHOW/HIDE COMMANDS
SHOW GUIDES, HIDE GUIDES (COMMAND)
View menu

The Show Guides command displays nonprinting lines used to position items
on pages. Guides include margin guides, the outlines of boxes, the “X” in empty
picture boxes, and ruler guides. The Hide Guides command hides guides so you
can see how your finished document looks. By default, Guides are showing.
When the ImageMap QuarkXTensions software is loaded, the Show Guides
command displays hot areas associated with picture boxes as semitransparent
shapes. For information about image maps, see “Working with Image Maps”

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Show/Hide Commands

in Chapter 21, “Interactive Web Elements,” in A Guide to QuarkXPress: Using
QuarkXPress. The Hide Guides command hides hot areas.
∫

Guides display In Front of or Behind items on document pages depending on
the Guides setting in the General pane of the Preferences dialog box (Edit &
Preferences & Preferences).
The Show Guides and Hide Guides commands also show and hide the page
width reference guide in Web documents.

SHOW BASELINE GRID, HIDE BASELINE GRID (COMMAND)
View menu

A baseline grid is a horizontal grid that can be used to align text horizontally
across columns and text boxes. The Show Baseline Grid command displays the
nonprinting grid. The Hide Baseline Grid command hides the grid so you can
more easily view text. By default, the Baseline Grid is hidden.
∫

The spacing for a baseline grid is specified in the Paragraph pane of the Preferences dialog box (Edit & Preferences & Preferences). To make selected
paragraphs conform to a baseline grid, check Lock to Baseline Grid in the
Paragraph Attributes dialog box (Style & Formats).

SNAP TO GUIDES (COMMAND)
View menu

The Snap to Guides command lets you quickly align items with guides. When
Snap to Guides is checked and you drag an item near a guide, the item aligns
automatically with the guide. If you’re creating a new item, the tool’s pointer
will snap to the nearest guide. By default, Snap to Guides is checked.
∫

The distance at which an item aligns automatically with a guide is specified in
the Snap Distance field in the General pane of the Preferences dialog box
(Edit & Preferences & Preferences).

SHOW RULERS, HIDE RULERS (COMMAND)
View menu

The Show Rulers command displays rulers, which are used to position items
and guides, along the top and left edges of the document window. To work with
rulers and guides, see “Using Rulers and Guides” in Chapter 2, “Layout Tools,”
in A Guide to QuarkXPress: Using QuarkXPress. The Hide Rulers command hides
the rulers so you can see more of the document window. By default, rulers
are showing.

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∫

In the Measurements pane of the Preferences dialog box (Edit & Preferences &
Preferences), use the Horizontal and Vertical pop-up menus to specify the
measurement system displayed on the rulers. In print documents, use the Item
Coordinates buttons in the Measurements pane of the Preferences dialog
box to specify whether the horizontal ruler spans a spread or repeats from
zero at the start of each page on a spread.

SHOW INVISIBLES, HIDE INVISIBLES (COMMAND)
View menu

The Show Invisibles command displays editable, nonprinting characters such as
spaces, tabs, and paragraph returns in text. The Hide Invisibles command hides
the characters so you can more easily view text. Invisible characters are hidden by
default. Invisible characters are displayed as follows:
INVISIBLE

MAC OS

WINDOWS

D I S P L AY S

CHARACTER

COMMAND

Word space

space bar

New paragraph

Return

Enter

New line

Shift+Return

Shift+Enter

New column

Enter

Keypad Enter

New box

Shift+Enter

Shift+
Keypad Enter

Tab

Indent here

C+\

Ctrl+\

S H O W V I S U A L I N D I C AT O R S , H I D E V I S U A L I N D I C AT O R S ( C O M M A N D )
View menu

The Show Visual Indicators command shows visual indicators. The Hide
Visual Indicators command hides visual indicators. A visual indicator is a small
colored square that displays on the upper right side of the item. Visual indicators
on layers correspond to the layer color. In other words, if the layer color is red,
all items placed on that layer will have a red visual indicator.
Visual indicators are also used in Web documents when you create a
non-rectangular HTML text box. The indicator serves to alert you that the
non-rectangular text box will be converted to a rectangular text box when
you export that page as HTML. (Visual indicators also alert you if a rectangular
HTML text box has been set to rasterize at export.)

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SHOW TOOLS, HIDE TOOLS (COMMAND)
View menu

The Show Tools command displays the Tools palette, which provides tools for
creating and modifying items. For information about the Tools palette, see
Chapter 1, “Palettes.” The Hide Tools command closes the Tools palette.
SHOW WEB TOOLS, HIDE WEB TOOLS (COMMAND)
View menu

The Show Web Tools command displays the Web Tools palette, which provides
tools for creating and modifying Web document items. For information about
the Web Tools palette, see Chapter 1, “Palettes.” The Hide Web Tools command
closes the Web Tools palette.
SHOW MEASUREMENTS, HIDE MEASUREMENTS (COMMAND)
View menu

The Show Measurements command displays the Measurements palette, which
lets you edit many item and content specifications. The controls available in the
Measurements palette vary according to the active items. For information about
the Measurements palette, see “Measurements Palette” in Chapter 1, “Palettes.”
The Hide Measurements command closes the Measurements palette.
S H O W D O C U M E N T L AY O U T , H I D E D O C U M E N T L AY O U T ( C O M M A N D )
View menu

The Show Document Layout command displays the Document Layout
palette, which lets you manipulate document and master pages. For information about the Document Layout palette, see “Document Layout Palette”
in Chapter 1, “Palettes.” The Hide Document Layout command closes the
Document Layout palette.
SHOW STYLE SHEETS, HIDE STYLE SHEETS (COMMAND)
View menu

The Show Style Sheets command displays the Style Sheets palette, which lets
you apply character and paragraph style sheets. For information about the Style
Sheets palette, see “Style Sheets Palette” in Chapter 1, “Palettes.” The Hide Style
Sheets command closes the Style Sheets palette.

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Show/Hide Commands

SHOW COLORS, HIDE COLORS (COMMAND)
View menu

The Show Colors command displays the Colors palette, which lets you apply
colors to text, pictures in specific file formats, and items. For information about
the Colors palette, see “Colors Palette” in Chapter 1, “Palettes.” The Hide
Colors command closes the Colors palette.
S H O W T R A P I N F O R M AT I O N , H I D E T R A P I N F O R M AT I O N ( C O M M A N D ) P
View menu

The Show Trap Information command displays the Trap Information
palette, which lets you specify trapping relationships for adjacent colors
on an object-by-object basis. For information about the Trap Information
palette, see “Trap Information Palette” in Chapter 1, “Palettes.” The Hide
Trap Information command closes the Trap Information palette.
SHOW LISTS, HIDE LISTS (COMMAND) P
View menu

The Show Lists command displays the Lists palette, which lets you generate
and update lists (based on style sheets) for documents and books. For information about the Lists palette, see “Lists Palette” in Chapter 1, “Palettes.”
The Hide Lists command closes the Lists palette.
S H O W L AY E R S , H I D E L AY E R S ( C O M M A N D )
View menu

The Show Layers command displays the Layers palette, which lets you create
and manipulate layers. The palette provides buttons and a pop-up menu of
options for performing various layer functions. For information about the
Layers palette, see “Layers Palette” in Chapter 1, “Palettes.” The Hide Layers
command closes the Layers palette.
S H O W P R O F I L E I N F O R M AT I O N , H I D E P R O F I L E I N F O R M AT I O N
(COMMAND) P
View menu

When the QuarkCMS QuarkXTensions software is loaded, the Show Profile
Information command displays the Profile Information palette, which lets
you see color management information for the active picture. For information
about the Profile Information palette, see “Profile Information Palette” in
Chapter 1, “Palettes.” The Hide Profile Information command closes the
Profile Information palette.

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SHOW HYPERLINKS, HIDE HYPERLINKS (COMMAND)
View menu

The Show Hyperlinks command displays the Hyperlinks palette, which lets
you create hyperlinks for use in exported PDF and HTML documents. For information about the Hyperlinks palette, see “Hyperlinks Palette” in Chapter 1,
“Palettes.” The Hide Hyperlinks command closes the Hyperlinks palette.
SHOW INDEX, HIDE INDEX (COMMAND) P
View menu

When the Index QuarkXTensions software is loaded, the Show Index command displays the Index palette, which lets you generate index entries and
build an index. For information about the Index palette, see “Index Palette”
in Chapter 1, “Palettes.” The Hide Index command closes the Index palette.

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Utilities Menu: Overview

Chapter 9: Utilities Menu
Sometimes it’s convenient to verify document elements in groups instead of individually.
For example, reviewing the fonts used in a document is more efficient when you
allow QuarkXPress to provide you with a list of fonts used rather than examining
the specifications for each style sheet. The QuarkXPress Utilities menu lets you
perform document-wide tasks, such as checking spelling, hyphenation, fonts, pictures,
XTensions selection, PPD selection, and kerning and tracking. Some XTensions
software may also be accessed through the Utilities menu.

UTILITIES MENU: OVERVIEW
The Utilities menu lets you check spelling and hyphenation, confirm the fonts
and pictures used in a document, control which XTensions and PostScript Printer
Descriptions (PPDs) are used, and customize automatic kerning and tracking controls.
The Utilities menu also displays entries for many XTensions modules. The Utilities
menu is divided into five sections:
• The first section lets you check spelling or create and edit custom spelling dictionaries. The Check Spelling command is available when a document is open
and the Content tool E is selected. The Auxiliary Dictionary command is
always available; the Edit Auxiliary command is available when an auxiliary
dictionary is open.
• The second section lets you obtain hyphenation suggestions for words and
create a list of hyphenation exceptions. The Suggested Hyphenation command
is available when the Content tool E is selected and a text box is active. The
Hyphenation Exceptions command is always available.
• The third section lets you list and replace all the fonts used in a document,
and list and update all pictures used in a document. The Usage command is
available when a document is open.
• The fourth section lets you create and choose sets of XTensions software and
PPDs to use with QuarkXPress. The XTensions Manager command is always
available. The PPD Manager command is always available in print documents;
this command is unavailable in Web documents.
• The last section lets you edit color management profiles, build indexes, and edit
tracking and kerning information for fonts. The Profile Manager command is
available when the QuarkCMS QuarkXTensions software is loaded. The Build
Index features are available when the Index QuarkXTensions software is loaded

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Utilities Menu: Overview

and the Index palette is displayed. The Tracking Edit and Kerning Edit
commands are available when the Kern-Track Editor QuarkXTensions
software is loaded.

Utilities menu

SPELL CHECKING COMMANDS
The Check Spelling submenu (Utilities & Check Spelling) lets you choose whether
to check a word, a selection of text, a story, a document, or master pages. When text is
selected, the Word command changes to Selection. When a master page is displayed,
the Document command changes to Masters. The text is compared with the
QuarkXPress dictionary file and any open auxiliary dictionary.

Check Spelling submenu

∫

To check spelling, a copy of the appropriate dictionary file (included with
your QuarkXPress application) must be available in the same folder as the
QuarkXPress application.

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Spell Checking Commands

WORD (COMMAND)
Utilities & Check Spelling

When the text insertion point i is placed within or immediately next to a
word, the Word command (C+L on Mac OS, Ctrl+W on Windows) is available.
Choosing the Word command displays the Check Word dialog box, which lets
you check the spelling of the word.
CHECK WORD (DIALOG BOX)
Utilities & Check Spelling & Word

The Check Word dialog box displays the word you are checking (the Suspect
Word) and lets you choose from a list of alternative words or enter a
different word.

Check Word dialog box

• The Replace with field lets you enter the correct spelling of the suspect word.
• A list below the Replace with field displays words similar to the suspect word.
If the suspect word matches a word in the QuarkXPress dictionary or any open
auxiliary dictionary, the matching word is selected in the list. If the suspect
word is not similar to any word in the open dictionaries, QuarkXPress displays
the message: “No similar words found.” To replace the suspect word with a
word from the list, select the word in the list and click Replace or double-click
a word in the list.
• Clicking the Replace button lets you replace the suspect word with the word
entered in the Replace with field, and then closes the Check Word dialog box.
• The Add button (C+A on Mac OS, Alt+A on Windows) lets you add the suspect word to the open auxiliary dictionary. The Add button is available when an
auxiliary dictionary is open for use with the document. When you click Add,
the Check Word dialog box closes.
• The Done button lets you close the Check Word dialog box without changing
the spelling of the suspect word.

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S E L E C T I O N , S T O RY, D O C U M E N T, A N D M A S T E R S ( C O M M A N D S )
Utilities & Check Spelling

• The Selection command (C+L on Mac OS, Ctrl+W on Windows) is available
when text is selected. This command lets you check the spelling of the
selected text.
• The Story command (C+Option+L on Mac OS, Ctrl+Alt+W on Windows) lets
you check the spelling of the text chain containing selected text or the text
insertion point i.
• The Document command (C+Option+Shift+L on Mac OS, Ctrl+Alt+Shift+W on
Windows) is available when a document page is displayed. This command lets
you check the spelling of all the text in a document.
• When a master page is displayed, the Document command changes to Masters.
The Masters command lets you check the spelling of all the text on all the
master pages. When you check the spelling of document pages, master pages
are not included, and vice versa.
All these commands display the Word Count dialog box. Click OK to initiate
the spell check of the selected text, story, document, or master pages.
WORD COUNT (DIALOG BOX)
Utilities & Check Spelling & Selection, Stor y, or Document

The Word Count dialog box displays information about the words in the
active story.

Word Count dialog box

• Total displays a count of all words in the story.
• Unique displays the total number of different words in the story.
• Suspect displays the number of unique words that QuarkXPress cannot find in
either the QuarkXPress dictionary or the open auxiliary dictionary.
• If any suspect words are found, clicking the OK button displays the Check
Selection, Check Story, Check Document, or Check Masters dialog box. If no
suspect words are found, clicking OK in the Word Count dialog box returns you
to the document.

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• The Cancel button lets you cancel the spell check and closes the Word Count
dialog box.
C H E C K S E L E C T I O N , C H E C K S T O RY, C H E C K D O C U M E N T, A N D C H E C K
MASTERS (DIALOG BOXES)
Utilities & Check Spelling & Selection, Stor y, Document, or Masters

If there are suspect words in the story, clicking OK in the Word Count dialog
box displays the Check Selection, Check Story, Check Document, or Check
Masters dialog box. These dialog boxes let you view the suspect words and
selectively replace them with words from a dictionary or words that you enter.

Check Story dialog box

• The Suspect Word field displays the suspect words one at a time, in the order in
which they were found. The number of times the word is used in the document
is displayed in parentheses after the suspect word. The suspect word is automatically entered in the Replace with field so you can edit it. Clicking the suspect
word also places it in the Replace with field.
• The Look up button (C+L on Mac OS, Alt+L on Windows) lets you check
the QuarkXPress dictionary and an open auxiliary dictionary for words spelled
similarly to the word in the Replace with field. QuarkXPress lists similar
words in the dialog box. Click the correctly spelled word in the list to enter it in
the Replace with field.
If QuarkXPress is unable to locate any similar words in the dictionary file or
an open auxiliary dictionary when you click Look up, the message “No similar
words found” displays. Proper names and words in other languages often cause
this message to display.

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Spell Checking Commands

• The Replace button lets you replace all instances of the Suspect Word with
the word entered in the Replace with field. QuarkXPress replaces the current
suspect word with the new word, then displays the next suspect word in the
Suspect Word field. When all the suspect words have been displayed, the
dialog box closes.
• The Add button (C+A on Mac OS, Alt+A on Windows) lets you add the current
suspect word to the open auxiliary dictionary. The Add button is active when an
auxiliary dictionary is open for use with the document.
• The Skip button (C+S on Mac OS, Alt+S on Windows) lets you proceed to the
next suspect word without changing the spelling of the current one.
• The Done (Mac OS) or Close (Windows) button (C+period on Mac OS) lets you
stop the spell check and keep any changes that have already been made.
I N S TA N C E O F S U S P E C T
WORD IS

∫

REPLACEMENT WORD
WILL BE

All lowercase

All uppercase

Capitalized (first character)

Other capitalization pattern

Same case as text in Replace with field

When spell checking a document or story, QuarkXPress searches all layers in the
document or selected story for misspellings. If questionable spelling is encountered on a hidden layer, QuarkXPress displays the hidden text box or text path
temporarily, to allow you to determine if the word needs to be replaced. For
more information about hidden layers, see “Displaying and Selecting Layers” in
Chapter 15, “Layers,” in A Guide to QuarkXPress: Using QuarkXPress.

A U X I L I A RY D I C T I O N A RY ( C O M M A N D )
Utilities menu

An auxiliary dictionary is a custom spelling dictionary that you create to contain
words specific to your needs. The open auxiliary dictionary is used together with
the QuarkXPress dictionary when you use any of the Check Spelling commands.
When no documents are open, the Auxiliary Dictionary command displays
the Default Auxiliary Dictionary dialog box, which lets you create or open an
auxiliary dictionary for all subsequently created documents. When a document
is open, the Auxiliary Dictionary command displays the Auxiliary Dictionary
dialog box, which lets you create, open, or close an auxiliary dictionary for the
active document.

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Spell Checking Commands

A U X I L I A RY D I C T I O N A RY ( D I A L O G B O X )
Utilities & Auxiliar y Dictionar y

The Auxiliary Dictionary dialog box lets you create or open an auxiliary
dictionary for the active document or for all new documents (when no
documents are open).

Auxiliary Dictionary dialog box

• The Current Auxiliary Dictionary field displays the name of the open auxiliary
dictionary. If <None> displays in this field, there is no open auxiliary dictionary.
Opening or creating a new auxiliary dictionary changes the information in the
Current Auxiliary Dictionary field.
• The New button lets you create a new auxiliary dictionary. Enter a name for the
new auxiliary dictionary in the name field (Mac OS) or the File Name field
(Windows), and then click New.
New auxiliary dictionaries are empty. To add words to an auxiliary dictionary,
use the Edit Auxiliary command (Utilities menu) or use the Add button in the
Check Word, Check Selection, Check Story, Check Document, or Check
Masters dialog boxes (Utilities & Check Spelling).
• The Close button lets you close the default current auxiliary dictionary so it is
no longer associated with the active document or with all new documents.
• The Open button lets you open an existing auxiliary dictionary that is
selected in the list. Only one auxiliary dictionary at a time can be open for
use with a document.

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Spell Checking Commands

∫

Auxiliary dictionaries are saved as separate files on your hard drive. The path
to the auxiliary dictionary is saved with the document. If you move an open
auxiliary dictionary to another folder or disk, QuarkXPress will be unable to
find it. To check the spelling of a document associated with a missing auxiliary
dictionary, choose Utilities & Auxiliary Dictionary, then locate and open
the auxiliary dictionary. If you cannot locate the auxiliary dictionary, click
Close to break the link to that auxiliary dictionary.

E D I T A U X I L I A RY ( C O M M A N D )
Utilities menu

The Edit Auxiliary command displays the Edit Auxiliary Dictionary dialog
box, which lets you modify the contents of the open auxiliary dictionary.
E D I T A U X I L I A RY D I C T I O N A RY ( D I A L O G B O X )
Utilities & Edit Auxiliar y

The Edit Auxiliary Dictionary dialog box lets you add words to or delete words
from the auxiliary dictionary.

Edit Auxiliary Dictionary dialog box

• The list displays all the words in the auxiliary dictionary.
• The blank field lets you enter words to add to the auxiliary dictionary; you
cannot enter spaces or punctuation.
• The Add button lets you add the word in the field to the auxiliary dictionary.
You must enter every variation of a word (for example, the singular and plural
forms) separately.
• The Delete button lets you delete the selected word from the auxiliary dictionary.
• To edit the spelling of a word, delete it and then enter the correct spelling.
• The Save button saves changes made to the auxiliary dictionary.

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Spell Checking Commands

∫

You can also add words to an auxiliary dictionary by clicking Add in the Check
Word, Check Selection, Check Story, Check Document, or Check Masters
dialog boxes (Utilities & Check Spelling).

H Y P H E N AT I O N C O M M A N D S
S U G G E S T E D H Y P H E N AT I O N ( C O M M A N D )

If you need to add hyphens to words to change line breaks, QuarkXPress can
help you break words properly by suggesting hyphenation. The Suggested
Hyphenation command (Utilities menu) (C+H on Mac OS, Ctrl+H on
Windows) displays the Suggested Hyphenation dialog box, which lets you
view syllable breaks for the selected word. To check a word, select the word,
place the Text Insertion bar I within it, or place the Text Insertion bar I
immediately next to the word. If more than one word is selected, the
Suggested Hyphenation command displays syllable breaks for the first
word in the selected range.
S U G G E S T E D H Y P H E N AT I O N ( D I A L O G B O X )
Utilities menu

Suggested Hyphenation dialog box

The Suggested Hyphenation dialog box displays syllable breaks for the selected
word based on the following:
• First, QuarkXPress checks the paragraph’s hyphenation and justification
specification to see if the word should be hyphenated at all. For example, if the
hyphenation and justification specification Minimum Before (Edit & H&Js &
New button) value is 4, the word “multimedia” would not be broken after
“mul” in the Suggested Hyphenation dialog box.
• Second, QuarkXPress checks your list of hyphenation exceptions. If the word is
in your list, then that hyphenation is displayed.
• Next, QuarkXPress checks its internal dictionary containing preferred
hyphenation for thousands of words. If the word is in this dictionary, then
that hyphenation is displayed. The internal dictionary is checked only when
Expanded is chosen from the Hyphenation Method pop-up menu in the

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Hyphenation Commands

Paragraph pane of the Preferences dialog box (Edit & Preferences &
Preferences).
• If the word is not in your hyphenation exceptions list or in the internal dictionary, QuarkXPress uses an algorithm to hyphenate words. If the algorithm results
in undesirable hyphenations, add those words to your list of hyphenation
exceptions (Utilities & Hyphenation Exceptions).

∫

The Suggested Hyphenation feature does not alter the selected word. If you
decide to add hyphens to a word, try adding discretionary hyphens (C+- on
Mac OS, Ctrl+- on Windows), which are used only when line endings force a
word to break.

H Y P H E N AT I O N E X C E P T I O N S ( C O M M A N D )

If you want certain words to hyphenate only in certain ways, you can enter the
words and your preferred syllable breaks in a list of hyphenation exceptions. The
Hyphenation Exceptions command (Utilities menu) displays the Hyphenation
Exceptions dialog box, which lets you enter preferred hyphenation for specific
words. QuarkXPress checks your list of hyphenation exceptions when paragraphs are hyphenated automatically and when it displays the Suggested
Hyphenation dialog box).
∫

For information about how hyphenation exceptions are stored in the “XPress
Preferences” file, see “Saving QuarkXPress Preferences” in Chapter 1, “Customizing QuarkXPress,” in A Guide to QuarkXPress: Using QuarkXPress.

H Y P H E N AT I O N E X C E P T I O N S ( D I A L O G B O X )
Utilities & Hyphena tion Exceptions

The Hyphenation Exceptions dialog box lets you enter words and specify their
hyphenation, change the hyphenation of words, and delete words from the list.

Hyphenation Exceptions dialog box

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Hyphenation Commands

• The list displays all the words with hyphenation exceptions.
• The field lets you enter words with hyphens at specific points. You cannot enter
spaces or other punctuation. For example, enter “pro-cess-ing” to allow hyphenation between the three syllables; enter “pro-cessing” to allow hyphenation only
after “pro;” and enter “processing” to prevent automatic hyphenation.
• The Add button lets you add the word in the field to the hyphenation
exceptions. You must enter every variation of a word (for example, the
singular and plural forms) separately.
• When you select a word in the list, the Add button changes to Replace,
which lets you enter different hyphenation for the word.
• The Delete button lets you remove the selected word from the list of
hyphenation exceptions.

USAGE COMMAND
The Usage command (Utilities menu) displays the Usage dialog box, which includes
a Fonts tab and a Pictures tab. The controls in the Usage dialog box let you find and
verify the fonts and pictures used in a document.
F O N T S ( D I A L O G B O X TA B )
Utilities & Usa ge & Fonts tab

The Fonts tab of the Usage dialog box lists all the fonts used in a document and
lets you replace a font with another font. When you replace the fonts used on
document pages, master pages are not included, and vice versa.

Usage dialog box Fonts tab

• The Name column lists the menu names of all the fonts used on document
pages or master pages (whichever is displayed in the document window).

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Usage Command

• Before you replace a font, you can view the font in the document. The Show
First button displays the first use of the selected font. If the document has subsequent uses of the font, Show First changes to Show Next. Pressing Option
(Mac OS) or Alt (Windows) changes Show Next back to Show First.
• Clicking the Replace button displays the Replace Font dialog box, which lets
you choose a font to replace all uses of the selected font. (You can also doubleclick a font name to display the Replace Font dialog box.) The Replacement
Font pop-up menu lets you select from all the fonts available to your system;
the type style buttons let you choose the appropriate style for the replacement
text. To ensure that a font is not used in a document, check the fonts on both
the document pages and the master pages.
• Checking More Information displays additional information from the font’s
header file, including the font’s file name and type (for example, Type 1,
TrueType, or OpenType).
P I C T U R E S ( D I A L O G B O X TA B )
Utilities & Usa ge & Pictures tab

The Pictures tab of the Usage dialog box lists all the pictures on document
pages, master pages, and the pasteboard. You can determine the status of
pictures, view them, locate their disk files for printing, and control whether
they print or not.
∫

For documents created in versions of QuarkXPress prior to version 3.0, the
Pictures tab lists only high-resolution pictures (TIFF, RIFF, and EPS).

Usage dialog box Pictures tab

PRINT (COLUMN)
Utilities & Usa ge & Pictures tab

QuarkXPress lets you prevent an active picture from printing by checking
Suppress Picture Printout in the Picture tab of the Modify dialog box (Item
menu). You can also prevent a picture and its frame from printing by checking

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Usage Command

Suppress Printout in the Box tab of the Modify dialog box (Item menu).
The Print column and pop-up menu in the Pictures tab of the Usage dialog
box let you change which pictures will print:
• A checkmark indicates that the picture and its frame will print normally (neither
Suppress Picture Printout or Suppress Printout is checked).
• No checkmark indicates that the picture, or the frame and picture, will not print
(either Suppress Picture Printout or Suppress Printout is checked).
• To suppress a picture that is set to print, click in the Print column to remove the
checkmark. This will check Suppress Picture Printout for the picture (preventing the picture from printing). You can also click the Print pop-up menu and
choose No.
• To print a picture that is suppressed, click in the Print column to add a checkmark. This will uncheck Suppress Picture Printout and Suppress Printout and
print the picture and its frame normally. You can also click the Print pop-up
menu and choose Yes.

∫

You can multiple-select pictures and change their print status all at once.
To select a range of pictures, click the first picture and press Shift while you
click the last picture in the range. To select nonconsecutive pictures, press C
(Mac OS) or Ctrl (Windows) while you click each picture.

N A M E , PA G E , T Y P E ( C O L U M N S )
Utilities & Usa ge & Pictures tab

The Name, Page, and Type columns help identify picture files.
• The Name column displays the name of the picture file and the path to the
picture file (when the picture was first imported or its last updated location).
If you paste a picture into a picture box rather than importing it through the
Get Picture dialog box (File menu), the Name is listed as No Disk File
(Mac OS) or Static object (Windows).
Windows only: If you create the picture by using the Insert Object command
(Edit menu), the Name is listed as Embedded object.
• The Page column displays the number of the page where the picture is located.
A dagger † (Mac OS) or “PB” (Windows) indicates that the picture lies entirely
on the pasteboard next to the listed page. P
• The Type column displays the file format of the picture.

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Usage Command

S TAT U S ( C O L U M N )
Utilities & Usa ge & Pictures tab

To print high-resolution pictures, QuarkXPress needs access to the actual picture
files. The Status column indicates whether QuarkXPress can find the picture file
and whether the picture file has been modified since it was imported.
The status can be:
• OK: The picture file has not been moved or edited
• Modified: The picture file has been edited in another application since it was
imported into QuarkXPress, but it has not been moved
• Missing: The picture file has been renamed or moved
• Wrong Type: The file type has changed, but the picture file was not updated
• No XTension: The picture file was imported using XTensions software that is no
longer enabled or present (for example, the LZW Import filter)
• In Use: The picture file is open in another application
• No Access: The current user does not have privileges to open the file
• Can’t Open: The computer has too many files open

∫

When you print a document that has picture files listed as modified or missing,
QuarkXPress prompts you to update them. If you do not update a missing
picture file, QuarkXPress prints the low-resolution picture preview rather
than the original picture file. If you do not update a modified picture file,
QuarkXPress still prints the modified picture file, but it may not match the
preview displayed in the document.

SHOW (BUTTON)
Utilities & Usa ge & Pictures tab

The Show button displays the selected picture to help you determine whether
to update it.
U P D AT E ( B U T T O N )
Utilities & Usa ge & Pictures tab

The Update button lets you update modified pictures and locate missing pictures.
If a selected picture is modified, the Update button reimports the picture with a
new picture preview. If a selected picture is missing, the Update button displays
the Find dialog box, which lets you locate and open the missing picture file.
∫

When you update a picture, and other missing picture files are found in the
same location, an alert gives you the option to update those pictures as well.

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Usage Command

M O R E I N F O R M AT I O N ( C H E C K B O X )
Utilities & Usa ge & Pictures tab

Checking More Information displays the picture’s full path, file size, modification date, dimensions, resolution, and colors.
P R O F I L E S ( D I A L O G B O X TA B ) P
Utilities & Usa ge & Profiles tab

The Profiles tab of the Usage dialog box provides information about every
profile used in the active document or specified in the Color Management
Preferences dialog box (Edit & Preferences & Color Management). It also
lets you replace profiles.
• The Profiles pop-up menu lets you get information about how a profile is used
in the active document.
• The Status field indicates whether the profile chosen in the Profile pop-up
menu is available to QuarkCMS.
• The Color Space field indicates the color space of the profile chosen in the
Profile pop-up menu.
• The Object list displays all the properties in the active document that use
the profile chosen in the Profile pop-up menu.
• When checked, the More Information check box displays detailed information
about the profile chosen in the Profile pop-up menu. It includes information
about the profile’s preferred Color Management Module (CMM), as well as
the profile’s type and manufacturer.
• The Replace button opens the Replace Profile dialog box, which lets you
replace the profile of a property with another profile that is appropriate for
that property. The Replace button is available when a property is selected
in the Object list.

Usage dialog box Profiles tab

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XTensions Manager

XTENSIONS MANAGER
The XTensions Manager command (Utilities menu) displays the XTensions
Manager dialog box, which lets you control which XTensions modules load when
you launch QuarkXPress. XTensions modules that are enabled are stored in your
“XTension” folder within your QuarkXPress application folder. When you disable an
XTensions module, the XTensions Manager moves it to the “XTension Disabled” folder.
You can display the XTensions Manager dialog box by pressing the space bar while
QuarkXPress is launching. You can also set a preference to display the XTensions
Manager dialog box at startup in the XTensions Manager pane of the Preferences
dialog box (Edit & Preferences & Preferences).
XTENSIONS MANAGER (DIALOG BOX)
Utilities & XTensions Mana ger

The XTensions Manager dialog box lists all the XTensions modules available to
QuarkXPress. Using the XTensions Manager dialog box, you can save, import,
and export sets of specific XTensions modules, and you can specify which
XTensions modules should load.

XTensions Manager dialog box

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XTensions Manager

SET (POP-UP MENU)
Utilities & XTensions Mana ger

A set is a group of specific XTensions modules that load together. For example,
you might make sets of third-party XTensions modules that are required only for
specific documents or for certain clients. The Set pop-up menu lets you choose
an XTensions set to load:
• All XTensions Enabled loads all your XTensions software
• All XTensions Disabled does not load any XTensions software
• The Set pop-up menu also lets you choose from the XTensions sets you created
using the Save As button
S AV E A S , D E L E T E , I M P O RT, E X P O RT ( B U T T O N S )
Utilities & XTensions Mana ger

The Save As, Delete, Import, and Export buttons let you create and manipulate
your XTensions sets.
• The Save As button lets you create a new set from the XTensions modules that
are currently checked in the Enable column. The Save As button displays the
Save Set dialog box, which lets you name and save the new XTensions set.
XTensions sets are saved in the “XPress Preferences” file.
• The Delete button deletes the set displayed in the Set pop-up menu.
• The Import button displays the Import XTensions Set dialog box, which lets
you import a set from another user.
• The Export button displays the Export XTensions Set dialog box, which lets
you export the set displayed in the Set pop-up menu.

∫

When you create an XTensions set, you create a file that describes which
XTensions modules should load. The XTensions set does not include actual
XTensions software. On Windows, XTensions sets are saved with a “*.xts”
file extension.

ENABLE (COLUMN)
Utilities & XTensions Mana ger

The Enable column and pop-up menu let you change which XTensions modules
will load. Changes take effect the next time you launch QuarkXPress.
• A checkmark indicates that the XTensions software will load. No check mark
indicates that the XTensions software will not load.

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XTensions Manager

• To change the status of a specific XTensions module, click in the Enable column
to add or remove a checkmark. You can also click the Enable pop-up menu and
choose Yes or No.

∫

You can multiple-select XTensions modules and change their status all at once.
To select a range of XTensions modules, click the first one and press Shift while
you click the last one in the range. To select nonconsecutive XTensions
modules, press C (Mac OS) or Ctrl (Windows) while you click each one.

N A M E , S TAT U S ( C O L U M N S )
Utilities & XTensions Mana ger

The Name column lists all the XTensions modules in your “XTension” folder or
your “XTension Disabled” folder within your QuarkXPress application folder.
The Status column lists whether the XTensions software is Active (currently
loaded) or Inactive (disabled). If QuarkXPress could not load the XTensions
module, the Status is Error.
ABOUT (BUTTON)
Utilities & XTensions Mana ger

Clicking the About button displays detailed information about the selected
XTensions software.

C O M P O N E N T S TAT U S
Components are software modules that are required for you to launch QuarkXPress
and access all its features. Components reside in the “Required Components” folder
in your QuarkXPress application folder. If a component is not loading correctly, the
Component Status dialog box displays to indicate which component is preventing
QuarkXPress from launching.
C O M P O N E N T S TAT U S ( C O M M A N D )
Utilities menu

The Component Status command displays the Component Status dialog box,
so you can verify the versions of your components.
C O M P O N E N T S TAT U S ( D I A L O G B O X )
Utilities & Component Sta tus

If QuarkXPress fails to launch as a result of a component that is not loading
correctly, the Component Status dialog box displays to indicate which component is not loading.

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Component Status

You can access the Component Status dialog box while QuarkXPress is running
to review the versions of the components in your “Required Components” folder.

Component Status dialog box

COMPONENT (COLUMN)
Utilities & Component Sta tus

The Component column lists the names of the components in the “Required
Components” folder.
CURRENT VERSION (COLUMN)
Utilities & Component Sta tus

The Current Version column lists the versions of the components in the
“Required Components” folder.
C O M PAT I B L E V E R S I O N S ( C O L U M N )
Utilities & Component Sta tus

The Compatible Versions column lists the versions of QuarkXPress that the
selected component is compatible with. The component will not work with any
version of QuarkXPress that is earlier than the version listed in the Compatible
Versions column.
S TAT U S ( C O L U M N )
Utilities & Component Sta tus

The Status column indicates whether each component in the “Required
Components” folder is loading or if QuarkXPress is having trouble loading
a component.

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Component Status

S TAT U S D E TA I L S ( A R E A )
Utilities & Component Sta tus

The Status details area provides extra information about a selected component.
• If a component is loading normally, the Status details area displays the message:
“This component is functioning normally.”
• If a component is incompatible with the current version of QuarkXPress, the
Status details area displays one of two messages: “This component can only be
used with application versions <version number> and older,” or “This version
of this component is not compatible with this application.”
If there is a problem loading a particular component, the Component Status
dialog box displays when you launch QuarkXPress. You will see one of the
following alerts:
• If the component is missing, the Status details area displays the message: “This
component was not found in the ‘Required Components’ folder.”
• If the component is damaged or cannot be loaded, the Status details area
displays the message: “This component is damaged or corrupt and could
not be loaded.”
• If an item in the “Required Components” folder is not a component, the Status
details area displays the message: “This component cannot be used with the
current application and has been disabled.”
• If a component is incompatible with the current version of QuarkXPress, the
Status details area displays one of two messages: “This component can only be
used with application versions <version number> and older,” or “This version of
this component is not compatible with this application.”
S AV E S TAT U S T O F I L E ( B U T T O N )
Utilities & Component Sta tus

Clicking the Save Status to File button allows you to save the component list
and current status as an ASCII text file. The file’s default name is “CompStat”;
you can change the name if you prefer. The resulting text file can be used in
troubleshooting or in determining which components need to be updated.
CLOSE (BUTTON)
Utilities & Component Sta tus

Clicking the Close button closes the Component Status dialog box.

Chapter 9: Utilities Menu
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PPD Manager

PPD MANAGER P
PostScript Printer Description files (PPDs) are supplied by printer manufacturers
to provide access to additional features of PostScript printers. PPDs are accessed
through the Printer Description pop-up menu in the Setup tab of the Print dialog
box (File menu). Depending on how many PPDs are available to your system, the
list in the Printer Description pop-up menu can be fairly long. The PPD Manager
command (Utilities menu) displays the PPD Manager dialog box, which lets you
control which PPDs are displayed in the Printer Description pop-up menu.
PPD MANAGER (DIALOG BOX) P
Utilities & PPD Mana ger

The PPD Manager dialog box lists all the PPDs available to QuarkXPress and
lets you specify which PPDs are listed in the Printer Description pop-up menu
in the Setup tab of the Print dialog box (File menu).

PPD Manager dialog box
INCLUDE (COLUMN) P
Utilities & PPD Mana ger

The Include column and pop-up menu indicate whether a PPD will be listed
in the Printer Description pop-up menu and let you change the selected
PPD’s status.
• A checkmark indicates that the PPD will display in the Printer Description
pop-up menu. No checkmark indicates that the PPD will not display in the
Printer Description pop-up menu.
• To change the status of a PPD, click in the Include column to add or remove a
checkmark. You can also click the Include pop-up menu and choose Yes or No.

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PPD Manager

∫

You can multiple-select PPDs and change their status all at once. To select a
range of PPDs, click the first one and press Shift while you click the last one in
the range. To select nonconsecutive PPDs, press C (Mac OS) or Ctrl (Windows)
while you click each PPD.
NAME (COLUMN) P
Utilities & PPD Mana ger

The Name column lists all the PPDs in the selected system PPD folder. If you
have a PPD folder within your QuarkXPress folder, the Name column displays
the PPDs in that folder as well.
SYSTEM PPD FOLDER (AREA), SELECT/BROWSE (BUTTON) P
Utilities & PPD Mana ger

The System PPD Folder area lets you specify the system folder that contains
the PPDs you want to access. On Mac OS, QuarkXPress accesses the “Printer
Descriptions” folder inside the “Extensions” folder within your “System Folder”
by default. On Windows 95 or 98, QuarkXPress accesses the “System” folder
within the “Windows” folder by default.
However, you can change this to any other folder available to your computer.
Clicking the Select (Mac OS) or Browse (Windows) button displays the System
PPD Folder dialog box, which lets you locate another folder.
U P D AT E ( B U T T O N ) P
Utilities & PPD Mana ger

If you add a PPD to your system, the Update button lets you update the list of
PPDs in the Name column without relaunching QuarkXPress.

PROFILE MANAGER P
The Profile Manager command (Utilities menu) displays the Profile Manager
dialog box, which lets you check to see which International Color Consortium (ICC)
profiles are currently installed on your computer and being used by QuarkCMS
QuarkXTensions software. The Profile Manager command is available when
the QuarkCMS QuarkXTensions software is installed and Color Management
Active is checked in the Color Management Preferences dialog box (Mac OS)
or a Color Management Module (CMM) is chosen in the Color Management
pop-up menu (Windows).
INCLUDE (COLUMN) P
Utilities & Profile Mana ger

The Include column and pop-up menu let you indicate whether QuarkCMS
will use a profile.

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Profile Manager

• A checkmark indicates Quark CMS will use the profile. No checkmark indicates
that Quark CMS will not use it. By default, every profile installed is checked.
• To change the status of a profile, click in the Include column to add or remove a
checkmark. You can also choose Yes or No from the Include pop-up menu.

∫

You can multiple-select profiles and change their status all at once. To select a
range of profiles, click the first one and press Shift while you click the last
one in the range. To select nonconsecutive profiles, press C (Mac OS) or Ctrl
(Windows) while you click each one.
NAME (COLUMN) P

The Name column displays a list of ICC profiles installed on your system.
L O C AT I O N ( A R E A ) P

The Location area displays information about a selected profile and where it
is installed on the computer.
S E L E C T / B R O W S E , U P D AT E ( B U T T O N S ) P

The Select (Mac OS) or Browse (Windows) button lets you locate the auxiliary
profile folder.
The Update button lets you update the list of profiles to match the available
profiles in a given folder.

Profile Manager dialog box

Chapter 9: Utilities Menu
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Tracking Edit

TRACKING EDIT
When the Kern-Track Editor QuarkXTensions software is loaded, you can create custom
tracking tables for spacing characters in specific fonts. The custom tracking tables are
applied to text when Auto Kern Above is checked and text is above the point size
specified in the field (Edit & Preferences & Preferences & Character pane).
Any manual tracking applied to text (Style & Track) is added to the tracking
specifications made using the Kern-Track Editor. The Tracking Edit command
(Utilities menu) displays the Tracking Edit dialog box, which lets you choose a
font and edit its tracking table.
∫

For information about how custom tracking tables are stored in the “XPress Preferences” file, see “Saving QuarkXPress Preferences” in Chapter 1, “Customizing
QuarkXPress,” in A Guide to QuarkXPress: Using QuarkXPress.

TRACKING EDIT (DIALOG BOX)
Utilities & Tracking Edit

The Tracking Edit dialog box displays all the fonts installed and available on
your system. Most typefaces are made up of four style variations: plain, bold,
italic, and bold-italic. Each font has its own tracking table; you must edit each
table separately to modify an entire typeface. To customize a font’s tracking
table, choose it.

Tracking Edit dialog box

• The Edit button opens the Tracking Values dialog box for the chosen font.
• The Save button saves all the changes made in the Tracking Edit dialog box.

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Tracking Edit

T R A C K I N G VA L U E S ( D I A L O G B O X )
Utilities & Tracking Edit & Edit button

The Tracking Values dialog box lets you specify custom tracking values
from –100 ⁄200 to 100 ⁄200 em space for font sizes from 2 to 250 points. The controls
in the dialog box work as follows:

Tracking Values dialog box

• A horizontal line at a Tracking Value of zero means that tracking values have
not been modified for the chosen font.
• To modify the tracking curve, click anywhere on the curve to create a handle.
You can place up to four handles on the curve. To remove a handle, press
Option (Mac OS) or Ctrl (Windows) while you click the handle.
• As you drag a handle, tracking and size information for that point on the curve
displays in the upper right corner of the dialog box.
• Tracking values for font sizes that fall between handles are determined by
the intersection of the font size and the tracking curve. Font sizes larger
than 250 points are tracked at the same value as 250 points.
• The Reset button erases changes made in previous editing sessions and sets
tracking values to zero for all font sizes.

∫

If you generally track a font when you use it, you may want to edit its tracking
table. For example, if you always use 24-point Futura Extra Bold tracked to –10
for headlines, you can place a point on the tracking table at the intersection
of 24 points and the tracking value of –10. You need to edit the tracking table
for each version of a font (Futura, Futura Book, Future Extra Bold, Futura
Extra Bold Oblique, etc.).

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Kerning Edit

KERNING EDIT
A kerning table is a set of character pairs, each of which have a specific kerning
value. When creating a font, a designer specifies a kerning value (a measurement
that determines how close character pairs are placed to each other) for each of the
pairs in the kerning table. Most PostScript fonts have a built-in kerning table.
QuarkXPress uses the information contained in a font’s kerning table when it
performs automatic kerning. Automatic kerning is specified using the Auto Kern
Above controls in the Character pane of the Preferences dialog box (Edit &
Preferences & Preferences). Any manual kerning applied to text (Style & Kern)
is added to the kerning specifications made using the Kern-Track Editor.
When the Kern-Track Editor QuarkXTensions software is loaded, you can create custom
kerning tables for fonts. The Kerning Edit command (Utilities menu) displays the
Kerning Edit dialog box, which lets you choose a font so you can edit its kerning table.
For information about how custom kerning tables are stored in the “XPress Preferences”
file, see “Saving QuarkXPress Preferences” in Chapter 1, “Customizing QuarkXPress,”
in “A Guide to QuarkXPress: Using QuarkXPress.”
KERNING EDIT (DIALOG BOX)
Utilities & Kerning Edit

The Kerning Edit dialog box displays all the fonts installed and available on
your system. Most typefaces comprise four style variations: plain, bold, italic,
and bold-italic. Each font has its own kerning table; you must edit each table
separately to modify an entire typeface. You can also use the Kerning Edit
feature to create kerning tables for fonts that contain no kerning information.
To customize a font’s kerning table, select it:

Kerning Edit dialog box

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Kerning Edit

• The Edit button opens the Kerning Values dialog box for the selected font.
• The Save button saves all the changes made in the Kerning Values dialog box.
K E R N I N G VA L U E S ( D I A L O G B O X )
Utilities & Kerning Edit & Edit button

The Kerning Values dialog box displays the current kerning pairs for the chosen
font and lets you add, modify, and delete kerning pairs. You can specify custom
kerning values from –100⁄200 to 100⁄200 em space for any kerning pair. Kerning values
are measured in increments of 1⁄200 em space, so entering a kerning value of –20
for a character pair reduces the normal, unkerned character space by 1⁄10 (20⁄200)
em space.
The controls in the dialog box work as follows:

Kerning Values dialog box

• The Kerning Pairs list lets you select from the list of existing kerning pairs
to edit one.
• The Preview area displays the selected kerning pair with its current values. You
should make final decisions about kerning by looking at high-resolution output
rather than the Preview area or text on a page.
• The Pair field lets you enter a new kerning pair. If you select a pair in the
Kerning Pairs list, it is automatically displayed in the Pair field.

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Kerning Edit

• The Value field lets you enter a kerning value or click the arrows to specify the
kerning value for a pair. The Preview area updates to display the kerning pair
with the new value.
• The Add/Replace button lets you create a kerning pair from the information
in the Pair and Value fields. The new or edited kerning pair is listed in the
Kerning Pairs list.
• The Delete button lets you remove a kerning pair from the Kerning Pairs list.
After you click Delete, the deleted pair is removed from the list but is displayed
in the Pair and Value fields.
• The Reset button lets you revert an edited kerning table to the values originally
built into the font, even if you have saved edits to the table during a previous
editing session. The Reset button is available when you have made changes to
a font’s kerning values.
• You can export kerning tables as ASCII text files, then import those kerning
tables for use with another font. You can also import kerning tables created
or edited in a text editor. The Import button displays a dialog box that lets
you locate a kerning table to use with the current font. The Export button
generates an ASCII text file from the kerning table and lets you name and
save that kerning table.

∫

If you save a table after you have modified it, it will be saved in the “XPress
Preferences” file as a user-defined kerning table. Once you delete the “XPress
Preferences” file, the kerning table information will be gone. We recommend
that you export the modified kerning table for later use.

BUILD INDEX P
The Build Index command (Utilities menu) displays the Build Index dialog box,
which allows you to format and build your index. The Build Index command is only
available when the Index QuarkXTensions software is loaded and the Index palette is
displayed. For more information about the Index palette, see Chapter 1 “Palettes.”
BUILD INDEX (DIALOG BOX) P
Utilities & Build Index

The Build Index dialog box allows you to organize and build an index after you
have tagged your index entries and adjusted your index preferences. The dialog
box is divided into two areas. The top area lets you specify settings for the
entire index, and the bottom area lets you specify style sheets for different
entry levels.

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Build Index

Build Index dialog box
F O R M AT ( B U T T O N S ) P
Utilities & Build Index

The Format options let you choose a Nested or Run-in index.
• The Nested option arranges the entries in hierarchical order in separate
paragraphs if your index has more than one entry level
• The Run-in option arranges any second-, third-, or fourth-level entries in a
single paragraph following the first-level entry
ENTIRE BOOK (CHECK BOX) P
Utilities & Build Index

If you are working with QuarkXPress books, checking Entire Book builds an
index for the entire book. The Entire Book check box is available when a book
is open.
REPLACE EXISTING INDEX (CHECK BOX) P
Utilities & Build Index

Checking Replace Existing Index replaces any previously built version of the
index with the new version. If Replace Existing Index is unchecked, a new
version of the index will be added after any existing versions.
ADD LETTER HEADINGS (CHECK BOX) P
Utilities & Build Index

Checking Add Letter Headings adds letter headings to each alphabetical area
of the index. For example, if you have entries that start with “a,” “f,” and “t,”
the letters A, F, and T will be added just prior to the entries starting with
those letters.

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Build Index

STYLE (POP-UP MENU) P
Utilities & Build Index & Add Letter Headings area

When Add Letter Headings is checked, the Style pop-up menu is available. The
Style pop-up menu lets you select a paragraph style sheet to be applied to your
letter headings.
M A S T E R PA G E ( P O P - U P M E N U ) P
Utilities & Build Index

The Master Page pop-up menu lets you choose the master page for the index
pages. You must use a master page with an automatic text box.
LEVEL STYLES (AREA) P
Utilities & Build Index

The Level Styles area lets you specify the paragraph style sheets used to format
each entry level. If you have selected a Run-in index, only the First Level
pop-up menu is available.
• The First Level pop-up menu lets you choose a style sheet to apply to any index
entries you have designated as first level
• The Second Level pop-up menu lets you choose a style sheet to apply to any
index entries you have designated as second level
• The Third Level pop-up menu lets you choose a style sheet to apply to any
index entries you have designated as third level
• The Fourth Level pop-up menu lets you choose a style sheet to apply to any
index entries you have designated as fourth level

Chapter 9: Utilities Menu
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Window Menu — Windows only

Chapter 10: Window Menu
There are many reasons to change the way your documents display on-screen.
Maybe you need to compare two versions of a document, or perhaps you are going
to perform a thumbnail drag. Whatever the reason, in QuarkXPress for Windows,
the Window menu lets you control the way open documents display on-screen.

W I N D O W M E N U — W I N D O W S O N LY
The Window menu is divided into two sections.
The first section lets you specify how open documents are displayed. The Cascade,
Tile Horizontally, Tile Vertically, Arrange Icons, and Close All commands
are available when a document is open.
The second section lists all open documents and lets you choose which one to display.

Window menu

CASCADE (COMMAND)
Windo w menu

The Cascade command layers multiple open documents so just a portion of
each document’s menu bar displays.
T I L E H O R I Z O N TA L LY ( C O M M A N D )
Windo w menu

If you have fewer than four documents open, the Tile Horizontally command
resizes document windows so they all display, stacked from top-to-bottom
on the screen. If four or more documents are open, the Tile Horizontally
command arranges document windows so that all open documents display
on-screen. The active document always displays in the upper left or top of
the monitor.

Chapter 10: Window Menu
406

Window Menu — Windows only

T I L E V E RT I C A L LY ( C O M M A N D )
Windo w menu

If you have fewer than four documents open, the Tile Vertically command
resizes document windows so they all display side by side, with the title bars
adjacent to each other beginning at the top of the screen. If four or more documents are open, Tile Vertically arranges document windows so that all open
documents display on-screen. The active document always displays in the
upper left of the monitor.
You can change all documents to the same view when cascading or tiling by
pressing a modifier key while you choose Cascade, Tile Horizontally, or Tile
Vertically from the Window menu.
ç

KEYBOARD COMMANDS
CASCADE OR
TILE TO DOCUMENT VIEW

KEYBOARD
COMMAND

Actual Size

Ctrl+Alt

Fit in Window

Ctrl

Thumbnails

Alt

ARRANGE ICONS (COMMAND)
Windo w menu

The Arrange Icons command lets you arrange all minimized QuarkXPress documents into rows at the bottom of your monitor. Choosing Arrange Icons has
the same effect as individually minimizing open QuarkXPress documents.
CLOSE ALL (COMMAND)
Windo w menu

The Close All command lets you close all the active documents. If a document
contains unsaved changes, a Save alert dialog box displays and lets you save
changes. If a document was not saved previously, the Save as dialog box
displays and lets you name the document and save changes.

Chapter 10: Window Menu
407

Absolute leading — Append

Glossary

A L E RT
A message or dialog box displayed to indicate a
problem. For example, if you try to perform an
operation that cannot be undone, you will usually
be warned with an alert.

ABSOLUTE LEADING
Absolute leading spaces lines of text by a rigid
amount, usually measured in points. See also Auto
leading, Incremental leading, and Leading.
A B S O L U T E PA G E N U M B E R
A page’s actual position relative to the first page of
a document, regardless of the way the document is
numbered or sectioned. You can indicate absolute
page numbers in the Go to Page and Print
dialog boxes by preceding the numeral with a
plus (+) character.
A C T I VAT E
You activate items by clicking on them.

ALIGNMENT
QuarkXPress has five paragraph alignments
(Style & Alignment): Left, Centered, Right,
Justified, and Forced. See also Forced, Justification, Space/Align, and Vertical alignment.
A L I G N O N TA B
A tab alignment option in the Paragraph Attributes
dialog box Tabs tab (Style & Tabs) that lets you
align the tab stop on any printed character.
ALL CAPS
A type style that makes all the characters uppercase.

ACTIVE
QuarkXPress items can be either active or inactive.
Active boxes, text paths, tables, and lines have black
outlines and handles for resizing or reshaping. An
active group displays with a dotted-line border; the
items in the group display with black outlines.
In the interface, different menus and choices are
available depending on the active item. See also
Multiple-selected items.

ALPHA CHANNEL
An 8-bit raster image containing masking information. QuarkXPress uses alpha channels to indicate a
clipping area. Alpha channels are created in imageediting applications and are saved with the image.
ANCHOR
1. QuarkXPress lets you paste a line, picture box, text
box, or table within text so that the box acts like
a character and flows with the text. You can also
anchor a rule to the top or bottom (or both) of a
paragraph using the Rules command (Style menu).

A C T I V E PA R A G R A P H
See Select.
ADDITIVE COLOR
A system in which color is produced by adding primary lights together. In an additive color system,
the primaries are red, green, and blue. When added
together in proper amounts, these colors produce
white. For example, an RGB video monitor uses an
additive color system.
A G AT E S
A measurement system in the Horizontal and
Vertical Measure pop-up menus in the Measurements pane of the Preferences dialog box (Edit &
Preferences & Preferences & Document). Agates
are commonly used for measuring vertical column
length in classified ads.

2. Text (or a point in text) that can be linked to by
a hyperlink. Anchors let a Web browser jump to a
particular part of a page.
APPEND
To copy a set of specifications (for example, style
sheets, colors, or hyphenation and justification
specifications) from a document and add it to the
set found in the active document.

Glossary
408

Application window — Automatic text chain

APPLICATION WINDOW — WINDOWS ONLY
A window that contains an open application. The
name of the application appears at the top of the
window. A QuarkXPress application window can
contain up to 25 open documents, templates, or
libraries. See also Document window and Window.

A U T O PA G E I N S E RT I O N
The Auto Page Insertion pop-up menu in the General pane of the Preferences dialog box (Edit &
Preferences & Preferences) determines whether
new pages are inserted and where they are placed
when an automatic text chain overflows.

ASCENDER
The portion of a lowercase letter that rises above its
main body, as in the upright stem on the letters b,
d, f, h, k, and t.

A U T O M AT I C H Y P H E N AT I O N
A QuarkXPress feature that divides words at syllable
junctures by placing a hyphen at the end of a line
of text and carrying the rest of the word to the
next line.

ASCENT
The value specified by the font designer to indicate
the amount of space needed to accommodate a font
above its baseline. Used by QuarkXPress for auto and
incremental leading, scaling drop caps, aligning
anchored boxes, and for positioning the first line of
text in a text box.

Automatic hyphenation can be used to alleviate
large gaps between words in paragraphs with justified alignment or to create smoother margins with
ragged alignments.

A S C I I ( A M E R I C A N S TA N D A R D C O D E F O R
I N F O R M AT I O N I N T E R C H A N G E )
ASCII is an industry-standard, text-only file format. QuarkXPress can import and save text in
the ASCII format.
A S P E C T R AT I O
The ratio of width to height.
AT T R I B U T E
See Character attribute.
AUTO LEADING
Spacing between lines of text that occurs automatically according to the fonts, font styles, font sizes,
and anchored items used. The value you enter in
the Auto Leading field in the Paragraph tab of
the Preferences dialog box (Edit & Preferences &
Preferences) is added to all paragraphs in a document for which “auto” leading has been specified.

AUTOMATIC PAGE NUMBER CHARACTERS
QuarkXPress has three automatic page number characters: The Previous Box Page Number character
(C+2 on Mac OS, Ctrl+2 on Windows), when
entered in a text box, displays the number of the
page containing the previous box in a text chain; the
Current Page Number character (C+3 on Mac OS,
Ctrl+3 on Windows) displays the current page number; and the Next Box Page Number character (C+4
on Mac OS, Ctrl+4 on Windows) displays the number
of the page containing the next box in the text
chain. See also Continued from line and Continued on line.
A U T O M AT I C T E X T B O X
The user-specified text box on a master page and its
corresponding document pages into which text
flows when a new page is automatically inserted.
A U T O M AT I C T E X T C H A I N
The text chain that is defined by the automatic text
box on a master page.
When text overflow occurs in the last box in an
automatic text chain, a new page is automatically
inserted to receive the overflow if the Auto Page
Insertion option is enabled in the General pane of
the Preferences dialog box (Edit & Preferences &
Preferences).
A document can contain only one automatic text
chain, but many manual text chains.

Glossary
409

Auxiliary dictionary — Body copy

A U X I L I A RY D I C T I O N A RY
A user-defined dictionary used to check spelling in
QuarkXPress documents that contain specialized
vocabulary.
BACKGROUND
The space (within the box border) that sits behind
the content of the box.
BACKGROUND COLOR
The color applied to the background of a box.

BÉZIER CURVE
Named after Pierre Bézier, this mathematically
defined line or shape uses two handles (called points
in QuarkXPress) and two curve handles for each of
its segments. Points represent the points at which a
Bézier line segment begins and ends. The position
of a Bézier line segment’s curve handles in relation
to its points dictates its curvature. (See also Corner
point, Curve handles, Smooth point, and
Symmetrical point.
BITMAP IMAGE
An image (picture) formed by a pattern of pixels.
Also called a raster image.

BASELINE GRID
A nonprinting grid that underlies QuarkXPress
documents and is usually invisible.

B I T M A P P E D F O N T — M A C O S O N LY
A font in which each character consists of a pattern
of pixels, in contrast to a scalable font in which each
character is described mathematically.

When all paragraphs on a page are locked to the
baseline grid, lines of text align from column to
column and from box to box.
You define the baseline grid using the Paragraph
pane of the Preferences dialog box (Edit &
Preferences & Preferences). You display the
baseline grid by choosing Show Baseline Grid
(View & Show Baseline Grid).

If a corresponding printer font can’t be located when
printing a document, the font will either be replaced
with a different font, or a lower-quality bitmapped
recreation will print. See also Printer font, Scalable
font, and Screen font.

BASELINES
The invisible lines upon which type or anchored
items appear to sit in a text box.
BASELINE SHIFT
A character attribute command (Style menu) that
lets you raise or lower either text or an anchored box
relative to its normal baseline position.
BEVELED-CORNER BOX
A box that has inclined (beveled) corners.
BÉZIER BOX
A box that includes Bézier curves. See Bézier curve.
BÉZIER BOX TOOLS
Tools that draw text boxes or picture boxes with
curved and straight line segments.

BLEED
A page element that extends to the trimmed edge
of the finished page.
B L E E D R E C TA N G L E
The area of the bleed beyond the document boundaries, defined by the bleed values you enter. For
example, if you use Custom Bleeds QuarkXTensions
software to create a symmetric bleed with a value of
2 picas, the bleed rectangle encompasses everything
that is within 2 picas of each page edge.
BLEND
In QuarkXPress, a box background with a gradual
transition between two colors. You can specify background blends using the Colors palette (View &
Show Colors).
BODY COPY
Refers to the main portion of the text in a publication.
Body copy usually falls within 8 to 14 points.

Glossary
410

Bold — Chapter

BOLD
The heavier style of a typeface, used for headings,
subheadings, or for emphasis in body copy.
BOOK
A QuarkXPress file that opens as a palette and allows
you to link to and group multiple QuarkXPress documents. Each document is called a chapter, similar
to a chapter in a large-scale publication. Global specifications such as style sheets, colors, and hyphenation and justification specifications are determined
by a master chapter in the book. See also Chapter.
BORDER
See Frame.

CAP HEIGHT
In QuarkXPress, the measured height of a 0 (zero) for
a given font at a specific size. It is used to approximate the distance from the baseline to the top of an
uppercase letter.
CASE
A letter can be uppercase (that is, a capital letter)
or lowercase.
QuarkXPress Type Style options (Style menu) let
you specify All Caps (uppercase letters) and Small
Caps (reduced uppercase letters).
CASCADING STYLE SHEETS (CSS)
A World Wide Web Consortium standard that lets
you easily create and maintain style and formatting
for both HTML and XML.

BOUNDING BOX
A rectangular box that fully encloses an item so
that it can be moved or resized. Also called the
bounding area.
BOX
In QuarkXPress, the term “box” refers to a container.
Boxes can be any shape and fall into three categories
in QuarkXPress: picture boxes, text boxes, and boxes
with a content of None.
BROWSER
An application that lets you view Web pages.
Also referred to as a “Web browser.” Examples
include Microsoft Internet Explorer and Netscape
Communicator.
C A L I B R AT I O N
Bringing a device such as a printer or monitor to an
absolute standard to ensure consistency over time
and across devices of the same make and model.
Calibration makes color displayed on a monitor
resemble a color matching system (such as a swatch
book) as closely as possible.
CALL-OUT
Explanatory text associated with a picture
or illustration.
CAP
An abbreviation for a capital (or uppercase) letter.
It is used in the terms cap height, drop caps, initial
caps, hanging caps, and raised caps.

CELL
One of a series of rectangular, grouped boxes that
make up a table. Cells can contain text or pictures,
or have a content of None.
CENTER-ALIGNED
1. Lines of text in a center-aligned paragraph are
centered between the paragraph’s indentations;
both the left and right edges of the text are ragged.
2. Lines of text in a text box with Centered chosen
as the Vertical Alignment are centered from top
to bottom.
C G I ( C O M M O N G AT E WAY I N T E R FA C E )
A specification that allows the creation of Web
server-based scripts or applications that can receive
data submitted from HTML forms, process that data,
and return a result. CGI scripts and applications can
be written in a variety of different programming
languages.
CHANGE TO
The entries or selections in the Change to area indicate the text or attribute QuarkXPress uses to replace
the text or attribute found in a search when the
Find/Change command (Edit menu) is used.
CHAPTER
One of a group of QuarkXPress documents organized
in a QuarkXPress book. See also Book.

Glossary
411

Character — CMS (Color Management System)

CHARACTER
A character is a letter, numeral, space, punctuation
mark, or symbol.
C H A R A C T E R AT T R I B U T E
A specification applied to a character. QuarkXPress
character attributes are: Font, Size, Type Style,
Color, Shade, Horizontal and Vertical Scale, Kern,
Track, and Baseline Shift.
C H A R A C T E R S PA C E
The amount of space between characters, based
on values determined by the font designer. You can
modify the spacing values by the Kern and Track
commands and the justification controls. Also called
intercharacter space or letter space.
CHECK BOX
A square-shaped control in a dialog box; you click a
check box to enable or disable a function.
CHOKE
A trapping option in which the “knocked-out” area
of the background color is slightly reduced, causing
foreground items to slightly overlap it. See also
Knockout, Spread, and Trapping.
CHOOSE
You choose a menu command by clicking its menu
title, pressing the mouse button while dragging the
Arrow pointer a over the command, and then releasing the mouse button.

C I E L A B C O L O R S PA C E
A standard color space recommended by the CIE in
which colors are specified by a lightness coordinate
(L*) and two chrominance coordinates (a* for greenred and b* for blue-yellow). In the CIE LAB color
space, equal distances represent color differences of
roughly equal visual magnitudes.
C L E A R — M A C O S O N LY
An Edit menu command that removes items without copying them to the Clipboard.
When the Content tool E is selected, choosing
Clear removes the picture or selected text in a box.
When the Item tool e is selected, choosing Clear
removes the active box, line, or text path.
CLIPBOARD
The place in the computer’s memory where the last
item you cut or copied is temporarily stored.
C L I P P I N G PAT H
A Bézier outline that tells an application such as
QuarkXPress which areas of a picture should be
considered transparent. If you use an image-editing
application to create a clipping path, the clipping
path is embedded into the picture file. If you create
a clipping path in QuarkXPress, the clipping path is
stored only in the QuarkXPress file.

CICERO
A unit of measurement in the Didot system, commonly used in Europe. A cicero is slightly larger than
a pica and is equal to approximately 4.55 millimeters.

CMM (COLOR MANAGEMENT MODULE)
A color transformation engine (“color engine”). The
CMM translates data from one device’s colors to
another’s using a device-independent color space.
The CMM uses information from the ICC profiles
to accurately transform a color from one device to
another. The result is color that is consistent from
device to device.

C I E ( C O M M I S S I O N I N T E R N AT I O N A L E
D E L’ E C L A I R A G E [ I N T E R N AT I O N A L
COMMISSION FOR COLOR])
An international committee that established color
standards such as device-independent color spaces.

CMS (COLOR MANAGEMENT SYSTEM)
Color management systems commonly use ICC
profiles and CMMs to achieve consistent color
across different color spaces and devices. See also
CMM and ICC profile.

Glossary
412

CMYK (Cyan, Magenta, Yellow, and Black) — Condensed type

C M Y K ( C YA N , M A G E N TA , Y E L L O W,
AND BLACK)
The standard ink colors used in four-color printing.
Also called process inks or process colors. See also
Four-color process and Process color.
COLOR CONVERSION
The process of accurately converting colors from
one color space to another. Typically used to render
color objects in documents accurately to monitors
or printers.
COLOR GAMUT
See Gamut.
COLOR MODEL
A method of defining or modifying color. Color
models available in QuarkXPress are HSB, RGB,
CMYK, Focoltone, PANTONE (and PANTONE
Process, PANTONE Hexachrome Coated, PANTONE
Hexachrome Uncoated, PANTONE ProSim, and
PANTONE Uncoated), Trumatch, TOYO, and DIC.
In the PANTONE color model, for example, you
specify document colors using on-screen swatches
or PANTONE numbers that correspond to printed
colors in a PANTONE swatchbook.
See also FOCOLTONE COLORS, PANTONE
COLORS, TRUMATCH COLORS, TOYO COLORS,
AND DIC COLORS.
C O L O R S E PA R AT I O N S
Separations print each component of a color on a
separate page, or plate. QuarkXPress lets you print
separations of spot colors and process colors.
Process color separations consist of four separation
plates for each page: cyan, magenta, yellow, and
black. QuarkXPress also prints one plate for each
spot color used on a page. See also Spot color and
Process color.
C O L O R S PA C E
A model for representing color in terms of measurable values, such as the amount of red, green, and
blue in an image. QuarkCMS works with three
standard color spaces: RGB, CMYK, and PANTONE
Hexachrome. See also CMS.

C O L O R S PA L E T T E
A movable palette that lets you apply colors and inks
to text, pictures, frames, lines, tables, and box backgrounds, and create background blends.
C O L O R S Y N C — M A C O S O N LY
The Mac OS Color Management System consists of
two components: the ColorSync API (Applications
Programming Interface) and the Apple Color Management Module (CMM). This second-generation
color management system automatically ensures
color fidelity among input devices, displays,
applications, and output devices. See also CMM.
COLUMN
1. A vertical division of a text box in QuarkXPress.
2. A vertical series of cells in a table.
COMBINE
1. A command in the Merge submenu (Item &
Merge) that keeps all selected item shapes. Any areas
that overlap are cut out; no corner points are added
anywhere that two lines cross.
2 A command in the Table submenu (Item &
Table) that combines two or more adjacent cells
into one cell.
COMMENT
A comment is text in an HTML file that is not supposed to be interpreted by Web browsers. Comments
are enclosed between these tags: .
COMP
A “comprehensive” or detailed dummy showing
how the finished piece will look.
COMPOSITE COLOR
A representation of colors in a single combined
(composite) form, destined for a color proofing
device. This is the opposite of the output of colors
destined for separations, where color is broken down
into its separate components.
CONDENSED TYPE
Characters with proportionately less width or height
than normal. You can create condensed type in
QuarkXPress using the Horizontal/Vertical Scale
command (Style menu).

Glossary
413

Constrain — Cut

CONSTRAIN
Choosing Constrain (Item menu) prevents grouped
items from being resized or reshaped beyond the
borders of the back box in the group. The Constrain
command can be applied only to a group whose
back box’s border completely encompasses the other
items in the group.
CONTENT CHANGE
Modifications to text and pictures — that is, the
elements QuarkXPress items contain — are content
changes. See also Item change.
CONTEXT MENUS
Context menus contain commands that are specific
to the item you clicked. On Mac OS, context menus
are accessed by Control+Shift+clicking (or by
Control+clicking if you have adjusted your preferences). On Windows, context menus can be displayed by right-clicking in the application window.
CONTINUED FROM LINE
A line that shows the page number of the previous
linked text box. See Automatic page number
characters.
CONTINUED ON LINE
A line that shows the page number of the next
linked text box. See Automatic page number
characters.

CORNER POINT
A point that connects two straight lines, a straight
line and a curved line, or two noncontinuous curved
lines. In the case of curved lines, the corner point’s
curve handles can be manipulated independently
of one another, usually to form a sharp transition
between the two segments. See also Curve handles,
Point, Smooth point, and Symmetrical point.
CROP
Trimming the edges of a picture or page to make it
fit or remove unwanted portions.
CROP MARKS
Short vertical and horizontal lines printed outside
the page’s final trim size. They indicate where to cut
the page. Crop marks are also called cut marks or
trim marks.
CROSSHAIR POINTER
When you select a tool to create a line or a box, the
Arrow pointer a changes to the Crosshair pointer c
when it is over the page or pasteboard.
CSS
See Cascading Style Sheet (CSS).
C U R R E N T PA G E N U M B E R C H A R A C T E R
When you enter the Current Page Number character
(C+3 on Mac OS, Ctrl+3 on Windows) on a document page, the current page’s number displays.

CONTRAST
Describes the relationship between a picture’s
highlights (light areas), middle tones, and shadows
(dark areas).

Pages based on a master page that contains the Current Page Number character display the appropriate
page number. See also Next Box Page Number character and Previous Box Page Number character.

CONTROLS
A generic term that refers to the buttons, check
boxes, fields, menus, lists, and so on, in dialog
boxes and palettes.

CURVE HANDLES
Handles that extend from either side of a point and
control a curve’s shape. See also Corner point, Point,
Smooth point, and Symmetrical point.

COPYFITTING
1. Determining how much text will fit a given space.

CUT
When the Item tool e is selected, choosing
Cut (Edit menu) removes the active items to
the Clipboard.

2. Forcing text to fit a space by editing copy
or adjusting the kerning, leading, tracking, or
character attributes.

When the Content tool E is selected, choosing
Cut removes an active item’s contents to the
Clipboard.

Glossary
414

Dashes — Didot

DASHES
See Em dash and En dash.

DESCENDER
The portion of lowercase letters that falls below the
baseline. The letters g, j, p, q, and y have descenders.

DASHES & STRIPES
User-created design styles that can be applied to
lines, text paths, or box frames. Dashes are broken
line styles, and stripes are line styles made of stacked
bars with white or colored space between the bars.
D C S ( D E S K T O P C O L O R S E PA R AT I O N S )
A DCS is an EPS picture with pre-separated plates
and a master composite image. A DCS can contain
bitmap and object-oriented information, and allows
bitmap, grayscale, RGB, CMYK, and spot color
models. See also EPS.
D E A C T I VAT E
You deactivate active items by clicking outside
them. See also Activate.

DESCENT
The value specified by the font designer to indicate
the amount of space needed to accommodate a font
below its baseline. Used by QuarkXPress for auto
leading and scaling drop caps.
DESELECT
See Deactivate.
D E S T I N AT I O N P R O F I L E
In QuarkCMS, the profile of the device your output
will be sent to. See also ICC Profile.
DEVICE-DEPENDENT COLOR
Color that relies on specific colorants to define its color
space. RGB is one type of device-dependent color.

D E C I M A L TA B
A tab alignment option in the Paragraph Attributes
dialog box Tabs tab (Style & Tabs) that lets you
align decimal numbers, such as dollar amounts, by
their decimal points.
D E FA U LT VA L U E
A predetermined setting. For example, preferences
are default values that can be changed by the user.
See Preset default values, Program default values,
and User-specified default values.
D E FA U LT C O L O R S A N D I N K S
Colors and inks that are included with all newly
created QuarkXPress documents.
DELETE
On Mac OS, an Item menu command that removes
active items (and their contents) without copying
them to the Clipboard.
On Windows, a command found in both the Edit
and Item menus. When used from the Edit menu
with the Item tool e selected, choosing Delete
removes the active box, line, or text path.(The same
behavior occurs when choosing Item & Delete.)
However, when the Content tool E is selected,
choosing Delete from the Edit menu removes only
the picture or selected text within the box.

DEVICE-INDEPENDENT COLOR
Color that does not rely on specific colorants or
color models and is not associated with any specific
input or output device. The CIE LAB color space is
an example of device-independent color.
DEVICE GAMUT
See Gamut.
D E V I C E S I M U L AT I O N
Using one device to predict the results on another
device, usually a printing device. For example, you
could use your color laser printer to simulate the
results of four-color process printing.
DIALOG BOX
A box displayed on-screen in response to a command that needs additional specifications.
DIC COLORS
A spot color ink matching system from Dainippon
Ink and Chemicals, Inc.
DIDOT
A European measurement system. Ciceros are a unit
of measurement in the Didot system.

Glossary
415

Difference — Drop-shadow characters

DIFFERENCE
A command in the Merge submenu (Item & Merge)
that deletes all the front items from a group of
stacked item shapes, but retains any items at the
very back of the stack, resulting in one box. Any
overlapping areas are cut out.
D I S C R E T I O N A RY H Y P H E N
A manually inserted character (C+hyphen on
Mac OS, Ctrl+hyphen on Windows) that indicates
where a word can be broken to fit text on the line.
A discretionary hyphen is visible and prints only if
QuarkXPress hyphenates the word at that point.
D I S C R E T I O N A RY N E W L I N E C H A R A C T E R
Like a discretionary hyphen character, a discretionary
new line character is a manually inserted character
(C+Return on Mac OS, Ctrl+Enter on Windows) that
indicates where a word can be broken to fit text on
the line.
A discretionary new line character is not visible
on-screen and is used only if QuarkXPress breaks
the word there. No hyphen is added where the
word breaks.
DITHER
Dithering is the simulation of additional colors or
shades by varying the values of adjacent pixels.
D O C U M E N T L AY O U T PA L E T T E
A movable palette that lets you create new master
pages or delete master pages; display, insert, delete,
and move document pages; create multipage
spreads; and apply a new master page format to
document pages.

DOWNLOADABLE FONT
A font that is not resident in the printer’s memory.
A downloadable font must be sent to the printer to
print a document containing the font. Also called
a soft font.
DOWN SAMPLE
Down sampling is a particular method of gathering a
smaller, but representative, set of data from a larger
raster data file. When this smaller set of data is sent
to the output device, processing time is reduced, but
image quality is not compromised. When down
sampling, QuarkXPress determines the average pixel
color in an area and replaces the area with a larger
single pixel containing the average color. See
also Subsample.
DPI (DOTS PER INCH)
A general method of measuring resolution when
referring to printers and monitors. Dpi is also used
to measure the resolution of an image.
DRAG
To move the mouse while pressing the mouse button. Dragging is used for actions like creating items,
moving items, and selecting text.
DROP CAP
A large initial capital letter that extends below the
first line of the paragraph it begins.

DOCUMENT WINDOW
The on-screen window that displays the document
name, title bar, zoom and close boxes, scroll bars,
view percentage field, go-to-page icons, and so on.
DOT LEADER
A period used as a tab fill character, often used
in numerical tables and tables of contents. See
also Leader.

DOUBLE-CLICK
Two mouse-clicks in rapid succession without
moving the mouse. Double-clicking generally
opens a file or a dialog box.

DROP-SHADOW BOX
A box to which color or shade has been applied,
then offset and placed behind a text or picture box
to create a shadow effect.
DROP-SHADOW CHARACTERS
Characters to which color or shade has been applied,
then offset behind identical characters to create a
shadow effect.

Glossary
416

Dropped-out type — Find What area

DROPPED-OUT TYPE
See Reverse type.
ELLIPSIS POINTS
Three periods (…) used to indicate an omission of
words. On Mac OS, pressing Option+; enters ellipsis
points as a single character. On Windows, pressing
ASCII value Alt+0133 on the keypad enters ellipsis
points as a single character.
ELLIPTICAL BOX
An oval or circular box.
EM DASH
A dash the width of two zeros (00)
(Option+Shift+hyphen on Mac OS, Ctrl+Shift+=
on Windows).
E M S PA C E
In traditional typesetting, an em space is a
square with the dimensions of the given point
size. A 12-point em is a square that measures 12
× 12 points. To create an em space in QuarkXPress,
you enter two en spaces (Option+space on Mac OS,
Ctrl+Shift+6 on Windows).
By default, QuarkXPress defines an em space as the
width of two zeros (00) in a given font. If you check
Standard Em Space in the Character pane of the
Preferences dialog box (Edit & Preferences & Preferences), then QuarkXPress defines an em space by
the point size of the text (for example, 24-point text
has a 24 × 24-point em space). See also En space.
EMULSION
The light-sensitive coating on film or paper.
EN DASH
A dash that is wider than a hyphen and half the
width of an em dash (Option+hyphen on Mac OS,
Ctrl+Alt+Shift+hyphen on Windows).
E N S PA C E
A space that is is half the width of an em space
(Option+space on Mac OS, Ctrl+Shift+6 on
Windows). See also Em space.
END-OF-LINE CHARACTER
See New line character.

E P S ( E N C A P S U L AT E D P O S T S C R I P T )
A graphic file format that can contain raster or
vector data. See also Raster image, Objectoriented image.
EXCLUSIVE OR
A command in the Merge submenu (Item & Merge)
that keeps all selected item shapes. Any areas that
overlap are cut out, and corner points are added anywhere that two lines cross.
E X P O RT
1. To use the Save Text command (File menu) to save
QuarkXPress text for other applications or formats.
2. To use the Export command (File menu) to save a
document page as HTML or as an EPS file.
EXTENSIBLE MARKUP LANGUAGE
See XML.
FA C I N G PA G E S
Alternating left and right pages as in books and
magazines. Each spread consists of two facing pages.
Facing-page documents measure inside and outside
margins, rather than left and right margins.
FIELD
An area (in a dialog box or palette) where you can
enter a value.
F I G U R E S PA C E
The width of a zero in a given font.
FILL CHARACTER
A user-specified character that can be automatically
inserted from the point where a tab is entered, to
the next tab stop. One or two printable characters
can be used as a fill character. See also Leader.
F I LT E R
See Import/export filter.
F I N D W H AT A R E A
The options in the Find What area (Find/Change
palette) indicate the text or attribute searched for
when the Find/Change (Edit menu) command
is used.

Glossary
417

Finished page area — Gamma

F I N I S H E D PA G E A R E A
The portion of an electronic page that represents the
final size after printing and trimming. Crop marks
on the unfinished page indicate where the finished
page area begins, but the crop marks themselves are
not part of this area. See also Crop marks.

FONT
A set of letters, numbers, punctuation marks, and
symbols that share a unified design and a specific
size. The design is called a typeface. A group of
related typefaces is called a type family. See also
Typeface and Type family.

F I R S T L I N E I N D E N TAT I O N
The distance from the left edge of a column or text
box (plus the text inset) to the start of the First Line
of a paragraph. Specified in the Paragraph Attributes dialog box (Style & Formats).

FOOTER
Text that prints on the bottom of each page of a
section or document. For example, a footer might
include a page number or a chapter title.

F L E X S PA C E W I D T H
A user-modifiable percentage of a standard en space,
specified in the Character pane of the Preferences
dialog box (Edit & Preferences & Preferences).
To enter a breaking flexible space character in text,
press Option+Shift+space (Mac OS) or Ctrl+Shift+5
(Windows); to enter a nonbreaking flexible space
character, press C+Option+Shift+space (Mac OS) or
Ctrl+Alt+Shift+5 (Windows).
FLIP
To change an item so that the result is a mirror
image of the original. In QuarkXPress, you can flip
the contents of a text box or picture box either horizontally (Style & Flip Horizontal) or vertically
(Style & Flip Vertical).

F O R M AT
See Paragraph attribute.
FOUR-COLOR PROCESS
A printing process that uses the four basic printing
inks — cyan, magenta, yellow, and black. See also
Process color.
FPO (FOR POSITION ONLY)
A term used to label images and text that are used
as placeholders in lieu of the final output.
FRAME
A decorative border placed around a text box or a
picture box. In QuarkXPress, frames are applied
using the Frame command (Item menu). You can
choose from predefined styles or you can create
custom frames. See also Dashes & Stripes.

FLUSH LEFT
See Left-aligned.
FLUSH RIGHT
See Right-aligned.
FOCOLTONE C O L O R S
FOCOLTONE is a process color matching system
for specifying process colors. All of the colors in the
FOCOLTONE color system can be created by printing the specified cyan, magenta, yellow, and black
percentages under standard printing conditions.
FOLD MARKS
Dashed lines within the margins of the page
that indicate where the finished document
should be folded.

F O R C E D J U S T I F I C AT I O N
Justification in which the last line of the paragraph
is forced to stretch all the way to the right margin
no matter how great the distance.

FREEHAND
A method of drawing boxes, lines, and text paths
by dragging the mouse along an envisioned path.
QuarkXPress automatically positions the points
and curve handles.
GAMMA
For color monitors, the relationship between the
specified color intensities and those colors as they
display on a monitor. Adjusting the gamma value
is an important step in calibrating a monitor.

Glossary
418

Gamut — Hanging indentation

GAMUT
A range of colors. For instance, a device gamut is the
range of colors that a particular device, such as a
printer, can produce. An image gamut is the range
of colors in a particular image.
GAP
The space between the dots, dashes, or stripes of
a frame or line that uses a dotted, dashed, or
striped style.
G I F ( G R A P H I C S I N T E R C H A N G E F O R M AT )
A compressed, indexed-color graphic file format
often used in Web documents.
GRAPHIC
See Picture.
RASTER TEXT BOX
A text box in a Web document for which Convert
to Graphic on Export box (Item & Modify) is
checked. When you export a Web document as
HTML, raster text boxes are exported as pictures.
G R AY S C A L E
Shades of gray ranging from black to white. In printing, grayscale uses only a black halftone plate.
GREEKING
In QuarkXPress, greeking refers to text or pictures
that display on-screen as gray patterns to speed
screen update.
GRID
See Baseline grid.
GRID LINES
The borders of a cell. Grid lines can be formatted
using Dashes & Stripes styles.
GROUP
In QuarkXPress, a collection of items that can be
moved (and sometimes manipulated) as a single
item (Item & Group).
GUIDES
See Page guides.

GUTTER
The blank space between adjacent columns or
facing pages.
H & J S ( H Y P H E N AT I O N A N D
J U S T I F I C AT I O N S P E C I F I C AT I O N S )
The H&Js command (Edit menu) lets you specify hyphenation and justification to control the
way words are hyphenated in both justified and
nonjustified paragraphs, and how space is added
or subtracted between characters and words
in paragraphs.
HAIRLINE
A very thin rule or line. A hairline’s width depends
on the output device’s resolution. QuarkXPress
prints the line at .125 point to a PostScript imagesetter, but prints a thicker line to a 300 dpi printer.
HALFTONE
A reproduction of a continuous-tone photograph by
simulating gradations of tone using dots (or other
shapes) of varying sizes.
HALFTONE SCREEN
Traditionally, continuous-tone artwork (such as a
photograph) is reproduced by photographing the
original through a crossline or contact screen. The
resulting halftone image is composed of many dots,
ellipses, squares, or lines of various sizes that can be
reproduced on a printing press.
HANDLES
Small shapes, usually square, displayed on the edges
of boxes, text paths, tables, and lines. Handles are
used to resize or reshape items.
HANGING CAP
A large initial capital letter that extends to the left of
the paragraph’s left margin.
H A N G I N G I N D E N TAT I O N
A paragraph in which the first line extends further to
the left than the other lines. Created by specifying a
Left Indent and a negative First Line indentation
value in the Formats tab of the Paragraph Attributes dialog box (Style & Formats) or by using an
Indent Here character.

Glossary
419

Header — ICC (International Color Consortium)

HEADER
Text that prints on the top of each page of a section
or document. For example, a header might include
a page number or a chapter title.
HEXACHROME
A six-color (cyan, magenta, yellow, black, orange,
and green) high fidelity color system developed
by PANTONE. Also known as the PANTONE
HEXACHROME Color System.
HIGH FIDELITY COLOR
Any one of a number of proprietary multi-ink color
systems designed to provide greater color capability
than the traditional four-color process system.
HIGH-RESOLUTION PRINTER
See Imagesetter.

HTML FORMS
An HTML convention that lets a Web page
author create text fields and buttons that the end
user can use to send information to a CGI script
or application on the Web server. HTML forms are
commonly used in electronic commerce and to
gather information. See also CGI.
HUE
The pigment of a color that gives the color its
name — for example, purple, red, orange, or green.
HYPERLINK
Text, a picture, or a portion of a picture on a
Web page that, when clicked, causes the browser
to display a different page or a different part of
the same page.
H Y P H E N AT I O N
The division of a word at the end of a line of text.

H O R I Z O N TA L / V E RT I C A L S C A L E
A Style menu command that lets you condense
and expand character width or height by a
percentage value.
H S B ( H U E , S AT U R AT I O N , A N D
BRIGHTNESS)
A color model used mostly by artists or slide producers. Hue describes the color pigment; Saturation
is a measure of how much of the color pigment is
present; and Brightness is a measure of the amount
of black present in a color.
H T M L ( H Y P E RT E X T M A R K U P L A N G U A G E )
A nonproprietary page-description language read
by Web browsers. Most of the pages that make up
the World Wide Web are authored in HTML. An
HTML document consists of text, formatting tags
that indicate how the text should be laid out and
displayed, and additional tags that point to other
media, such as pictures, movies, and animations.
The HTML specification is governed by the World
Wide Web Consortium (W3C).

H Y P H E N AT I O N E X C E P T I O N S
User-specified hyphenation rules that override the
QuarkXPress hyphenation rules. For example, you
can prevent specific words from being hyphenated.
H Y P H E N AT I O N Z O N E
The user-specified distance from the right indentation where QuarkXPress begins hyphenating words.
To be hyphenated, a word must have a syllable
juncture within the hyphenation zone.
ICC
( I N T E R N AT I O N A L C O L O R C O N S O RT I U M )
A group of companies (recognized as leaders in the
fields of electronic publishing, software development, and digital prepress) that formed a committee
in 1993 to establish standards for electronic color
publishing. The ICC standardized color information
based on the CIE LAB color space, and developed
standardized device profiles that would easily
transfer color information across color spaces
and computing platforms.

Glossary
420

ICC profile — Installed language

ICC PROFILE
1. A cross-platform standard used to define the color
capabilities of a device.
2. A file describing the color reproduction capabilities of a given input, display, or output device. Color
management systems use profiles to interpret color
data between devices.
IMAGE
See Picture.
IMAGE GAMUT
See Gamut.
IMAGE MAP
A picture on a Web page, in which different parts
of the picture act as different hyperlinks. Each
section of a picture that acts as a hyperlink is
called a hot area.
IMAGESETTER
An output device with a resolution above 1,200 dots
per inch used to prepare high-quality output on
film, paper, or plate.
I M P O RT
To bring a picture or text file into an active
QuarkXPress box using the Get Picture or Get Text
commands (File menu).
I M P O RT / E X P O RT F I LT E R
A special translation file that lets QuarkXPress share
text with other programs, bring images into picture
boxes, or import and export HTML.
I N C R E M E N TA L L E A D I N G
The base amount of auto leading plus (or minus)
a user-specified value. See also Auto leading
and Leading.

I N C R E M E N TA L TA B S
Tabs that are a specific distance apart from each
other, created by using mathematical operators.
An incremental tab measured in picas might look
like this: p9+p9+p9.
I N D E N TAT I O N
The distance from a paragraph’s edge to the left or
right sides of the text column or box it occupies
(measured from the text inset).
INDENT HERE CHARACTER
A manually inserted invisible character (C+\ on
Mac OS, Ctrl+\ on Windows) that causes all subsequent lines in the paragraph to be left-indented at
that location.
I N D E P E N D E N T C O L O R S PA C E
See Device-independent color.
I N D E T E R M I N AT E C O L O R
A QuarkXPress term for a background that has multiple colors (such as a color picture). When a background contains multiple colors, QuarkXPress will
trap an object color in front based on the trap value
specified in the Indeterminate field of the Trapping
pane (Edit & Preferences & Preferences).
I N D E X PA L E T T E
A movable palette that lets you tag words in a
document as index entries.
INITIAL CAPS
The first letters of paragraphs that are embellished
as drop caps, hanging caps, or raised caps.
I N S E RT I O N P O I N T
See Text insertion point.
I N S TA L L E D L A N G U A G E
Any language available in QuarkXPress Passport. You
make a language available by placing the associated
language dictionary/language file (for example,
“Dict_español”) in the QuarkXPress Passport application folder before launching the application.

Glossary
421

Interactive text resizing — Kilobyte

INTERACTIVE TEXT RESIZING
Resizing of text that occurs by using the mouse
rather than by typing numbers in a field. You can
interactively resize text in QuarkXPress by pressing
C(Mac OS) or Ctrl (Windows) while dragging a
resize handle on a text box. (C+Shift dragging on
Mac OS or Ctrl+Shift dragging on Windows resizes
the text proportionately.)

J U S T I F I C AT I O N
1. To horizontally distribute a line of text by expanding or condensing the space between characters and
words. The text fills the width of a column so that
it has uniform (flush) left and right edges. See also
Alignment and Forced.
2. To vertically distribute lines of text within a text
box, adding space between paragraphs or lines. The
lines of text are spaced to fill the column from top
to bottom. See also Center-aligned and Vertical
alignment.

I N T E R C H A R A C T E R S PA C E
See Character space.
INTERSECTION
A command in the Merge submenu (Item & Merge)
that retains any areas that overlap the shape in back,
but cuts out the rest. Choosing Intersection creates
one box.
INVISIBLE CHARACTERS
Characters that can be displayed on-screen but do
not print. The Tab, Return, and Space characters are
examples of invisible characters.
I TA L I C
A type style that uses slanted characters for emphasis.
ITEM
There are six kinds of items in QuarkXPress: lines,
text boxes, text paths, picture boxes, tables, and
boxes with a content of None. Items can be combined into groups; a group can be manipulated
as a single item.
ITEM CHANGE
Modifications to a QuarkXPress item, rather than its
content. Resizing, repositioning, and rotating items
are item changes. See also Content change.
JPEG
(JOINT PHOTOGRAPHIC EXPERTS GROUP)
A compression-based graphic file format. A JPEG
contains only bitmap information and can be
grayscale or color.
JUMP LINES
Page number references that guide a reader through
a multi-page story. See also Continued on line and
Continued from line.

KERNING
The adjustment of space between adjacent characters. QuarkXPress supports automatic kerning
(based on a font’s built-in kerning table), and
manual kerning (which lets you adjust the space
at the text insertion point).
K E R N I N G PA I R
Any two characters kerned by a certain amount
when they are next to each other in text. Kerning
pairs for a given font can be created or edited using
the Kerning Table Edit command (Utilities menu).
K E R N I N G TA B L E
Kerning information built into most fonts and
applied to text during automatic kerning.
QuarkXPress also lets you customize a font’s kerning
table values using the Kerning Table Edit command
(Utilities menu). This will not alter the font file itself.
Kerning table edits are stored with the document
(or globally within the “XPress Preferences” file if
no document is open when the edits are made).
K E R N I N G VA L U E
The space between two characters, calculated in
em units.
KEYBOARD COMMAND
A key or combination of keys that you press to perform a particular function without using the mouse.
KILOBYTE
Equal to 1,024 bytes. Kilobyte is often abbreviated as
“K” or “KB.”

Glossary
422

Knockout — Local formatting

KNOCKOUT
The opposite of overprinting, with no choke and no
spread. An object in the foreground cuts its shape
out — straight through — from the printing plates
that make up the background. Trapping values are
not applicable to a knockout. See also Trapping.

L I B R A RY
A QuarkXPress file that can be opened as a movable
palette containing a collection of QuarkXPress items.
You can move items from document pages into an
open library, from an open library onto document
pages, and between open libraries.

LASER PRINTER
An electrostatic printer for moderate-resolution
output.

L I G AT U R E — M A C O S O N LY
A single typographic character that combines multiple characters. For example, the ligature for f and i is
fi; the ligature for f and l is fl. QuarkXPress can be
configured to automatically use a font’s ligatures.

L AY E R
A “slice” of a QuarkXPress document that contains
specific items. Layers can be arranged in front of
and behind one another.
LEADER
A line of dots, dashes, or other characters used to fill
spaces between tabs.
LEADING
The space between lines of text, usually measured
from baseline to baseline. In traditional typesetting,
thin strips of lead were used to hold type in place
and adjust the space between lines.
See also Absolute leading, Auto leading, Incremental leading, and Percentage-based auto leading.
LEAKS
Gaps where misregistration between adjoining colors
leave paper or discoloration showing on the
printed job.
L E F T- A L I G N E D
A left-aligned paragraph has a straight left edge and
a ragged (uneven) right edge. Also called flush left,
left-justified, or ragged right.
LEFT INDENT
The distance from the the left edge of a column
or text box (plus the text inset) to the text in the
paragraph(s).
L E F T- J U S T I F I E D
See Left-aligned.
L E T T E R S PA C E
See Character space.

LINE
In QuarkXPress, a line is an item drawn with any of
four line creation tools and used mostly for decorative purposes. See also Rule.
L I N E A RT
Pictures or illustrations that can be printed without halftones.
LINE SEGMENT
See Segment.
LINK
The way QuarkXPress joins text boxes so that text
automatically flows from one box to another.
LIST
In QuarkXPress, a list is a group of one or more paragraph style sheets chosen by the user in the Edit List
dialog box (Edit & Lists & New) for the purpose of
copying and assembling all the text of those styles
into one location. For instance, a book publisher
could specify a “chapter name” style sheet and a
“section name” style sheet as a new list, then use
that list as a table of contents.
L I S T S PA L E T T E
A movable palette (View & Show Lists) that lets
you use style sheets to automatically build lists
for document and book production.
L O C A L F O R M AT T I N G
Text formatting or styling applied independently of
a style sheet.

Glossary
423

Lock — Meta tags

LOCK
The Lock/Unlock command (Item menu) lets you
fix an item to a page so that it cannot be moved or
resized with the Item tool e.
LPI (LINES PER INCH)
Refers to the resolution of a halftone screen in printing. Lpi is distinct from dpi (dots per inch), which
refers to the resolution of a device or picture.
LUMINANCE
A term used to define the relative lightness or brightness of a color.
MARGIN
The space surrounding the written or printed area
on a page.
MARGIN GUIDES
Nonprinting guidelines in a print document that
indicate the specified margin and define the edges
of an automatic text box.
MASK
In traditional graphic arts production, a mask
describes any material used to block off portions of
a printed page, protecting that area from changes or
from printing inks.
MASTER ITEMS
Items on document pages that are automatically
placed by the associated master page. Master items
can be moved and modified like other page items.
M A S T E R PA G E
A nonprinting page used to automatically format
document pages. A master page can contain master
items such as headers, footers, page numbers, and
other elements that are repeated on multiple pages.
MEASUREMENT SYSTEM
QuarkXPress lets you choose among various measurement systems for displaying rulers and dialog
box values: inches, inches decimal, picas, points,
millimeters, centimeters, ciceros, agates, and pixels
(Web documents only).

M E A S U R E M E N T S PA L E T T E
A movable palette that lets you modify item and
content information. The fields and controls in
the Measurements palette vary depending on
the active item.
MECHANICAL
A mechanical, or paste-up, is the original document
from which printing plates are made. A mechanical
includes all the design elements (such as text,
pictures, or lines) in position and ready to be
photographed for reproduction.
MENU
A list of commands that display when you press the
mouse button while the pointer is over a menu title
in the menu bar.
MENU BAR
The horizontal strip that displays at the top of the
screen and contains menu titles.
MENU TITLE
The word in the menu bar that designates one
menu. Clicking a menu title displays its associated menu items.
MERGE
A submenu in the Item menu that is available when
multiple items are selected. The Merge commands
(Intersection, Union, Difference, Reverse Difference, Exclusive Or, and Combine) result in one box
synthesized in various ways from the two or more
items originally selected.
M E TA F I L E — W I N D O W S O N LY
A general term for graphic file formats that use a
combination of raster and vector data. Windows
Metafile (WMF) is a common metafile format that
QuarkXPress can import.
M E TA TA G S
An HTML tag that lets the designer of a page provide
information about the page. It is common to use
meta tags that provide the name of the author,
the date the page was last modified, and keywords
describing the content of the page.

Glossary
424

Moiré pattern — Offset lithography

M O I R É PAT T E R N
An undesirable grid-like pattern that can result when
two or more screens are superimposed at conflicting
angles when printing.

NORMAL STYLE SHEET
The style sheet that is automatically applied to text
in newly created text boxes and text paths; its attributes determine the default text formatting.

M U LT I P L E - S E L E C T E D I T E M S
With the Item tool e or Content tool E selected,
you can activate more than one item at a time by
pressing Shift while clicking on the items, or by
drawing an enclosing box called a marquee.

NO STYLE
When applied, No Style (Style & Character Style
Sheets or Style & Paragraph Style Sheets) detaches
any associated style sheet without altering any of the
text’s character or paragraph attributes. After applying No Style, any local character formatting will be
overridden if a new style sheet is applied.

NEW LINE CHARACTER
A manually inserted character (Shift+Return on
Mac OS, Shift+Enter on Windows) that forces a new
line of text without ending a paragraph. Also called
an end-of-line character.
N E X T B O X PA G E N U M B E R C H A R A C T E R
When entered in a text box in a multipage linked
text chain, the C+4 (Mac OS) or Ctrl+4 (Windows)
character displays the page number of the next
linked text box. This can be used for a “Continued
on” line. See also Current Page Number character,
and Previous Box Page Number character.
N O N B R E A K I N G S PA C E
A special character placed between two words
that prevents the words from being separated by
a line break. You can enter a nonbreaking space
in QuarkXPress by pressing C+space (Mac OS) or
Ctrl+space (Windows).
NONE
1. An option in the Runaround tab of the Modify
dialog box (Item & Modify) that causes text behind
the active item to flow normally (no runaround).
2. A QuarkXPress Color choice that produces a
transparent effect, as in a gap or background.
3. A type of content that a box can contain.
NONPRINTING CHARACTERS
See Invisible characters.

NUDGE
Moving active items in 1-point increments by
pressing any arrow key 7, 8, 9, 0 with the Item
tool e selected.
With the Content tool E selected, you can use the
arrow keys to nudge the contents within an active
picture box, or move multiple selected items. To
move active items in .1-point increments, press
Option (Mac OS) or Alt (Windows) and an arrow
key simultaneously.
N U M B E R I N G F O R M AT
A section’s numeric, Roman, or alphabetical page
numbering system (for example, 1, 2, 3; i, ii, iii; or
a, b, c). See also Section.
OBJECT COLOR
The color of an item in front of a background color.
You can spread an object color against its background color or you can choke the background color
against the object color so that, when printed, white
areas do not occur between the colors. See also
Choke, Knockout, Spread, and Trapping.
O B J E C T- O R I E N T E D I M A G E
An image (picture) defined by X and Y coordinates, or vectors. Also called a vector image.
OFFSET LITHOGRAPHY
A printing process that uses printing plates and ink
to reproduce multiple copies of a publication.

Glossary
425

OLE (Object Linking and Embedding) — Paragraph language

OLE (OBJECT LINKING AND
E M B E D D I N G ) — W I N D O W S O N LY
A method developed by Microsoft that enables
Windows applications to share and manipulate data.
For example, you can double-click a picture box to
launch the application that created the picture.
Changes you make to the picture in the original
application will also be made to the picture
in QuarkXPress.
O P I ( O P E N P R E P R E S S I N T E R FA C E )
OPI system is a standards-based specification that
substitutes high-resolution images for low-resolution
images and separates full-color scanned images.

PA G E W I D T H G U I D E S
A guide used to indicate the far right edge of the
design area in a Web document.
PA G E N U M B E R C H A R A C T E R S
See Current Page Number character, Next Box
Page Number character, and Previous Box Page
Number character.
PA G E S I Z E
A document’s Width and Height as specified in
the New Document dialog box (File & New &
Document) or in the Document Setup dialog box
(File & Document Setup).
PA L E T T E
A movable control window that always displays in
front of open documents.

ORIGIN
See Ruler origin.
ORPHAN
A single line of a paragraph left at the bottom of
a column.
OUTLINE
A type style with a white body and black borders.
OUTSIDE MARGIN
See Facing pages.
OVERFLOW
An overflow occurs when a single unlinked text box
or the last box in a text chain is not large enough to
contain all the text entered into it.
When this occurs, the overflow symbol t displays in
the lower right corner of the box.
OVERPRINT
Overprinted objects are printed directly on top
of their background objects; no trapping values
are applied.
PA G E G U I D E S
Nonprinting lines used to position items on a page.
Margin guides and ruler guides are examples. New
ruler guides can be created by clicking and dragging
out from a ruler while Show Guides is chosen in
the View menu.

PA N E L
A portion of a printed page, usually defined by folds.
PANTONE C O L O R S
Premixed ink colors that are often specified by
graphic designers for spot color in multicolor
print jobs.
QuarkXPress lets you specify PANTONE colors
that correspond to printed swatchbooks, and you
can specify most PANTONE colors as either a spot
color or a process color. See also Spot color and
Process color.
PA R A G R A P H AT T R I B U T E
A specification applied to a paragraph. QuarkXPress
paragraph attributes are: Left Indent, First Line,
Right Indent, Leading, Space Before, Space After,
Lock to Baseline Grid, Drop Caps, Keep with
Next ¶, Keep Lines Together, Alignment, H&Js,
Rules, and Tabs.
PA R A G R A P H L A N G U A G E
In QuarkXPress Passport, a language setting applied
to specific paragraphs using the Formats tab of the
Paragraph Attributes dialog box (Style & Formats)
or using a paragraph attribute defined in a style sheet.

Glossary
426

Pasteboard — PPI (Pixels per inch)

PA S T E B O A R D
The nonprinting area that surrounds a QuarkXPress
page or multipage spread in a print document.

PICTURE
In QuarkXPress, any image that can be pasted or
imported into a picture box.

PA S T E - U P
See Mechanical.

PICTURE BOX
A box created with any of the picture box creation
tools; these boxes hold imported or pasted pictures.

PAT H
1. The location of a picture or other file. The path is
the sequential list of folders and drives that must
be accessed to reach the picture or other file.
2. A generic term for a clipping or text path. See also
Clipping path and Text path.
PCL (PRINTER CONTROL LANGUAGE) —
W I N D O W S O N LY
A language developed by Hewlett-Packard. Many
laser printers produced by other printer manufacturers can emulate Hewlett-Packard’s PCL. Two major
versions of PCL, called Level 4 and Level 5, are
commonly found in laser printing. QuarkXPress
provides only limited support for PCL devices.
P D F ( P O RTA B L E D O C U M E N T F O R M AT )
A proprietary format developed by Adobe Systems,
Inc., to facilitate file transfer. If a document is saved
as a PDF file, the person receiving it can view and
print the document without having the application
the document was created in.
P E R C E N TA G E - B A S E D A U T O L E A D I N G
Automatically spaces lines of text by the sum of the
base amount of auto leading, plus a user-specified
percentage of that amount. See also Auto Leading
and Leading.
PICA
A common unit of typographic measurement.
There are 6 picas in an inch; 12 points in a pica.
See also Point.
PICT (PICTURE)
A graphic file format based on the original Mac OS
QuickDraw drawing routines. A PICT file can contain
raster and object-oriented information.

P N G ( P O RTA B L E N E T W O R K G R A P H I C )
A compression-based graphic file format that also
supports transparency and interlacing. Sometimes
used in Web documents; however, not all Web
browsers support this format.
POINT
1. A common unit of typographic measurement. A
point is approximately 1⁄72 of an inch. See also Pica.
2. In QuarkXPress Bézier terminology, points
connect line segments and define where line segments start and end. Bézier points attached to
curved segments have curve handles to reshape the
curves. QuarkXPress offers three types of points:
corner, smooth, and symmetrical. See also Corner
point, Curve handles, Smooth point, and
Symmetrical point.
POP-UP MENU
A type of menu used in dialog boxes. When you
click a pop-up menu <, a list of options displays.
You can then choose an option by dragging the
arrow pointer a over the option and clicking the
mouse button.
POSTSCRIPT
A page description language developed by Adobe
Systems, Inc. that describes fonts, images, and
page layout.
PPD
(POSTSCRIPT PRINTER DESCRIPTION)
A PPD informs desktop publishing applications
such as QuarkXPress about the capabilities of a
particular output device.
PPI (PIXELS PER INCH)
The resolution of an image, measured in pixels.

Glossary
427

Preferences — Raised cap

PREFERENCES
The Preferences (Edit menu) commands display
dialog boxes that let you modify default values and
enable or disable various QuarkXPress features.

P R O C E S S C O L O R S E PA R AT I O N
Breaking down color pages into the four process
separation colors (cyan, magenta, yellow, and black)
before four-color printing.

PREFLIGHT
To prepare a document for final (press) output. Preflighting may include updating images, making sure
fonts are installed, performing color management,
and setting trapping.

PROFILE
See ICC Profile.

P R E S E T D E FA U LT VA L U E S
The preprogrammed specification settings in
QuarkXPress. They remain in use until changed
by the user. See also Program default values and
User-specified default values.
P R E V I O U S B O X PA G E
NUMBER CHARACTER
When entered in a text box in a multipage linked
text chain, the C+2 (Mac OS) or Ctrl+2 (Windows)
character displays the page number of the previous
linked text box. This can be used for a “Continued
from” line. See also Current Page Number character and Next Box Page Number character.
PRINTER DRIVER
A system file that translates information between a
computer and a printer.
PRINTER FONT
A font that is resident in the printer or is downloaded to the printer during printing.
On Mac OS, Type 1 fonts have two components: a
screen font for placement in application font menus
and for displaying type on-screen, and an outline
font for displaying type on-screen through Adobe
Type Manager (ATM) and for high-quality printing.
On Windows, Type 1 fonts have two components: a
PFM file that contains the font’s metrics, and a PFB
file that contains the binary printing, or outline
information.
PROCESS COLOR
Color specified in percentages of cyan, magenta,
yellow, and black. When superimposed during the
four-color printing process, their separate plates
recreate a full-color look. See Spot color.

P R O G R A M D E FA U LT VA L U E S
The specification settings QuarkXPress uses. You
can change most default values; once you do, the
revised settings become the new default values.
See also Preset default values and User-specified
default values.
PROGRAM LANGUAGE
The language used in QuarkXPress Passport menus
and dialog boxes. You can change the program language at any time using the Program Language
submenu (Edit & Program Language).
PROOF
An intermediate stage in the document production process when pages are checked for errors
and corrected.
PULL QUOTE
A sentence or phrase, taken from the body of a story
and used to attract the reader’s attention, break up
gray areas, or add length to a story.
P U N C T U AT I O N S PA C E
A punctuation space is the width of a period in a
given font.
QUARK
A subatomic particle proposed as one of the fundamental building blocks of all matter. (Origin of
the word is unknown; possibly from James Joyce’s
Finnegans Wake.)
RAGGED RIGHT
See Left-aligned.
RAISED CAP
A large initial capital letter that sits on the baseline
of the first line of a paragraph and rises above the
other characters.

Glossary
428

Raster image — Right-reading, emulsion-side-down

RASTER IMAGE
See Bitmap image.

REVERSE DIFFERENCE
A command in the Merge submenu (Item & Merge)
that deletes all the back items from a group of
stacked item shapes, but retains any items at the
very front of the stack, resulting in one box. Any
overlapping areas are cut out.

RASTER IMAGE PROCESSOR
See RIP.
R A M ( R A N D O M A C C E S S M E M O RY )
The portion of the computer’s memory that temporarily stores information while the computer is on.

REVERSE TYPE
White or light type set against a dark background.
Also called dropped-out type.

REFLOW
The repositioning of characters or line breaks. Reflow
can be caused by text editing or by modifications to
the QuarkXPress hyphenation exception list or
tracking and kerning tables.

RGB (RED, GREEN, AND BLUE)
A color model based on the additive color theory.
RGB is used for computer monitors and color video
output systems.

R E G I S T R AT I O N C O L O R
A default color that you can apply to crop marks
or other items to make them print on all color
separation plates.

RICH BLACK
A black that incorporates other colors, such as
cyan and magenta, to gain visual impact by
printing darker.

R E G I S T R AT I O N M A R K ( : )
Symbols on camera-ready art, used to align overlaying plates. QuarkXPress can automatically
print registration marks.

R I G H T- A L I G N E D
A right-aligned paragraph has a straight right edge
and a ragged (uneven) left edge. Also called flush
right, ragged left, or right-justified.

REMAP
The unexpected replacement of a character with a
different character, usually in the same font.

R I G H T- C L I C K I N G
One mouse click on the right mouse button. Rightclicking generally displays a context menu.

RENDER
To reproduce or represent. Documents can be
rendered on-screen or by an output device.

RIGHT INDENT
The distance from the right edge of a column
or text box (plus the text inset) to the text in
the paragraph(s).

RENDERING INTENT
The process of adjusting the colors in an object to
maintain the important aspects of that object on a
color output device.
RESIDENT FONT
A font stored in a printer’s memory.
RESOLUTION
Refers to the degree of detail. Resolution for
devices and for images is usually measured in dots
per inch (dpi). See also Dpi.

R I G H T I N D E N T TA B C H A R A C T E R
A tab character created by pressing Option+Tab
(Mac OS) or Shift+Tab (Windows) that places a tab
stop flush with the right indentation.
RIGHT JUSTIFIED
See Right-aligned.
R I G H T- R E A D I N G , E M U L S I O N - S I D E - D O W N
Film printed so that the type reads correctly (left to
right) when the film’s emulsion side is facing down.

Glossary
429

RIP (Raster Image Processor) — Select

RIP (RASTER IMAGE PROCESSOR)
Hardware or software that translates electronic file
data into an array of dots (a bitmap) that can be
output using an imagesetter marking engine.
ROLLOVER
A picture (in a Web page) that changes when you
move the mouse pointer over it.
ROUGH
1. A QuarkXPress print setting (File & Print &
Options tab & Output pop-up menu & Rough )
that prevents pictures from printing, which
saves time when producing drafts. Overall print
quality and formatting are not affected by the
Rough setting.

RUNAROUND
The QuarkXPress Runaround command (Item
menu) lets you control the way text flows around
items and pictures placed in front of the text.
Also called text wrap.
SCALABLE FONT
A mathematically described font that prints without
jagged edges at all sizes. Type 1 and TrueType are
common scalable font technologies. See also
Bitmapped font, Printer font, and Screen font.
SCALING
The enlargement or reduction of characters
and pictures.
S C R E E N F O N T — M A C O S O N LY
A bitmapped representation of a Mac OS Type 1
font that is used to display characters on-screen
(when Adobe Type Manager is not performing
this job) and that makes the font accessible
through an application’s font menu.

2. Preliminary versions of a publication that are
used for proofing.
ROW
A horizontal series of cells in a table.
RT F ( R I C H T E X T F O R M AT )
A file exchange format that preserves information
about the font, font size, and type style, as well as
style sheet information for those applications that
support style sheets.
RULE
An anchored horizontal line placed above or below a
paragraph using the Rules command (Style menu).
R U L E - B A S E D TA G G I N G
Adding QuarkXPress content to an XML document
using avenue.quark tagging rules.

SCROLL BARS
Shaded bands at the right and bottom of a document that let you move your view horizontally and
vertically. A scroll bar includes a scroll box and scroll
arrows at both ends. Some dialog boxes and palettes
also contain scroll bars to access list items.
SECTION
A group of sequentially numbered pages. A document can contain many sections with varying pagenumbering formats. See also Numbering format.
SECTIONING
Dividing a document into groups of pages for
organizational and numbering purposes.

RULER GUIDES
Nonprinting lines used to align boxes and other
items on a page.

SEGMENT
A straight or curved line section between two points.

RULER ORIGIN
The movable zero point of the horizontal and
vertical rulers.
RULERS
The horizontal and vertical rulers that display along
the edges of the document when Show Rulers is
chosen (View menu).

SELECT
To make active. For example, you select a paragraph
by placing the Text Insertion bar I within it. You
select text by placing the Text Insertion bar I within
a paragraph and clicking and dragging across the
range of desired text.

Glossary
430

Service bureau — Spread

SERVICE BUREAU
A company that provides output or prepress work
(imagesetting, color separation, color correction,
and printing, for example) to electronic publishers.
SET SOLID
Lines of text are described as set solid when the font
size equals the leading value, as in 10-point type
with 10 points of leading.

SOFT FONT
See Downloadable font.
SOURCE DOCUMENT
The document from which you copy items or pages
when copying between QuarkXPress documents.
The document to which you copy items or pages is
the target document. See also Target document.
SOURCE PROFILE
The profile of the device creating or modifying the
images used in your document. See also ICC Profile.

SHADOW
A type style with a built-in shadow effect.
SHAPE
The structure of a box, line, or text path. The Shape
submenu in the Item menu lets you choose among
several types of shapes for a selected item.

S PA C E /A L I G N
An Item menu command that evenly distributes
multiple-selected items.
S PA C E B E F O R E / S PA C E A F T E R
These fields in the Formats tab of the Paragraph
Attributes dialog box (Style & Formats) control the
spacing above and below paragraphs.

SHUFFLING
When QuarkXPress automatically repositions,
renumbers, and reformats pages to maintain the
proper left/right facing-page layout as you insert,
delete, or move pages.

SPLIT
1. A submenu in the Item menu that becomes
available when a single box with a complex shape
is selected. The box must include contours that
overlap or lines that cross. The Split commands
(Outside Paths and All Paths) create various
boxes from the original box selected.

SIDEBAR
A selected subtopic or story that is often set apart
using a shaded or framed box.
SKEW
Specifying a skew angle slants the image, text, or
item at that angle.

2. A command in the Table submenu (Item &
Table) that converts combined cells into their original separate-cell configuration. See also Combine.

SMALL CAPS
A type style with reduced-size capital letters substituted for lowercase letters.
SMOOTHING
The adjustment of a bitmapped image by rounding
the jagged pixel edges.
SMOOTH POINT
A Bézier point that connects two curved lines to
form a continuous curve. The curve handles revolve
together so that they always rest on a straight line
through the point, but they can be distanced independently. See also Corner point, Curve handles,
Point, and Symmetrical point.

SPOT COLOR
A spot color is one that is not built using process
color inks (cyan, magenta, yellow, and black).
Instead, the color is printed using an ink made
exclusively for that color. When printing separations
in QuarkXPress, each spot color on a page is printed
onto its own plate.
SPREAD
1. In QuarkXPress, two or more adjoining pages.
2. A trapping option where a color object is slightly
enlarged when printed to overlap the edge of the
“knocked-out” area of the background. See also
Choke, Knockout, and Trapping.

Glossary
431

Stacking order — Tab

S TA C K I N G O R D E R
The position of an item (such as a box, text path, or
line) relative to other items in front of or behind it.

SUBSCRIPT
A type style with a reduced size that is lowered
below its baseline.

S TA N D A R D H & J S P E C I F I C AT I O N
The default hyphenation and justification specification applied to all new paragraphs.
S T O RY
In QuarkXPress, a single set of linked text boxes.

SUBTRACTIVE COLOR
A system in which color is produced by combining
subtractive colorants such as paint, inks, or dyes.
Cyan, magenta, yellow, and black are typical subtractive colorants. When combined, they “subtract”
light from the page to produce dark colors.

STRIKE THRU
A type style with a horizontal line through
the characters, usually to indicate a desired or
anticipated deletion.

SUPERIOR
A type style with a reduced size; when the Superior
type style is applied, the top of text aligns with the
cap height of the adjacent text.

STYLE SHEETS
QuarkXPress has paragraph and character style
sheets. A paragraph style sheet is a saved set of
paragraph formats with an embedded character
style sheet. A character style sheet is a saved set
of character attributes.

SUPERSCRIPT
A type style with a reduced size that is raised above
its baseline.

S T Y L E S H E E T S PA L E T T E
A movable palette that displays in front of all open
documents. The top half of the Style Sheets palette
(View menu) lets you apply paragraph style sheets
to selected paragraphs; the lower half lets you apply
character style sheets to selected text. A plus sign (+)
next to a style sheet name indicates that local formatting exists at the location of the text insertion
point i or in selected text.
SUBMENU
A subordinate menu that displays when you choose
a menu command that is followed by the > icon.
SUBSAMPLE
Subsampling is a particular method of gathering a
smaller, but representative, set of data from a larger
raster data file. When this smaller set of data is sent
to the output device, processing time is reduced, but
image quality is not compromised. When subsampling, QuarkXPress selects the center pixel in an area
and enlarges it to replace the area with a single pixel.
See also Down sample.

S W O P ( S P E C I F I C AT I O N S F O R W E B
O F F S E T P U B L I C AT I O N S )
The SWOP standard specifies process ink colors
and other printing guidelines necessary to ensure
a reasonable color match for periodicals printed
at various sites.
SYMMETRICAL POINT
A Bézier point that connects two curved lines to
form a continuous curve. The curve handles move
together so that they always rest on a straight line
through the point and are always equidistant from
the point. The result is similar to a smooth point,
but the curve handles cannot be distanced from the
point independently. See also Corner point, Curve
handles, Point, and Smooth point.
SYSTEM LANGUAGE
The language of the Mac OS or Windows
system software.
TA B
1. A character entered by pressing the Tab key, which
places subsequent text on the line according to the
next tab stop.
2. A panel in a tabbed dialog box.

Glossary
432

Tab stop — TOYO colors

TA B S T O P
A tab stop determines where subsequent text on a
line will appear when you enter a Tab character by
pressing the Tab key. Tabs are most often used to
align columns of numbers or words.
TA B B E D D I A L O G B O X
A dialog box that consists of two or more “panels.”
Each tab contains a separate control set that can be
displayed by clicking its name at the top.
TA R G E T D O C U M E N T
The document to which you copy items or pages
when copying between QuarkXPress documents.
See also Source document.

TEXT BOX
A box created with one of the text box creation tools;
these boxes hold entered or imported text.
TEXT CHAIN
A set of linked text boxes or text paths through
which text can flow. See also Story.
TEXT FILE
Textual information without any character formatting or page layout attributes applied.

T E X T I N S E RT I O N P O I N T
The point in a text box where newly entered
or imported text is placed, indicated by the
blinking icon i.
TEXT INSET
The user-specified distance between the edge of a
text box and the text within.

TEXT REFLOW
See Reflow.
TEXT TO BOX
A command in the Style menu that is available
whenever text is selected. Text to Box creates a
polygonal Bézier box based on the curves of the
selected characters.
TEXT WRAP
See Runaround.

T E M P L AT E
A preformatted write-protected document used as a
basis for creating new documents that will share
common elements.

T E X T I N S E RT I O N B A R
The pointer I displayed in an active text box
to indicate where you will be placing the text
insertion point.

T E X T PAT H
A straight or curved line that contains text; created
with one of the text path tools.

THUMBNAIL
A reduced view that lets you move pages within
and between documents.
TICK MARK
A mark that uses two line segments, meeting at a
right angle, to indicate the way adjoining tiles align
after printing an oversized page.
T I F F ( TA G G E D I M A G E F I L E F O R M AT )
A standard graphic file format for grayscale and
color images. TIFF files can be exchanged among
several platforms, including Mac OS, MS-DOS,
Windows, and UNIX. TIFF pictures can also be
black-and-white.
TILING
Outputting an oversized document page in sections.
The tiles are then assembled manually.
T O O L S PA L E T T E
A movable palette (View & Show Tools) with the
tools to create items and perform operations.
TOYO C O L O R S
Premixed ink colors that can be specified for spot
colors in multicolor print jobs. QuarkXPress lets you
specify TOYO colors, which are popular in Japan.

Glossary
433

Tracking — Vertical alignment

TRACKING
The adjustment of white space between selected
characters and words. By specifying positive or negative tracking values, you can adjust overall character
spacing for selected text.
TRACKING EDIT
The Tracking Edit dialog box (Utilities menu) lets
you control the tracking values for a particular font.
T R A P I N F O R M AT I O N PA L E T T E
A movable palette (View & Show Trap
Information) that lets you specify trapping on
an object-by-object basis.

TYPE STYLE
This character attribute command lets you apply
any of 13 styles to selected text: Plain, Bold, Italic,
Underline, Word Underline, Strike Thru, Outline,
Shadow, All Caps, Small Caps, Superscript,
Subscript, and Superior.
T Y P E FA C E
A set of fonts that share a unified design. For
example, Futura Bold is a typeface in the Futura
type family.
TYPESETTERS’ APOSTROPHES AND
Q U O TAT I O N M A R K S
The curly apostrophes and quotation marks
(“,”,‘, and ’) preferred by traditional typesetters.

TRAPPING
A slight overlapping that prevents gaps from
appearing along the edges of an object because
of misalignment or movement on-press.

TYPOGRAPHY
The art of formatting text so that its appearance as
well as its content conveys a mood or message.

QuarkXPress trapping values are specified on a
color-by-color or object-by-object basis. See also
Choke and Spread.

UNDERLINE
A type style with a line underneath characters,
including spaces.

TRIM
To cut press sheets to the finished page size.

UNGROUP
See Group.

T R U E N E G AT I V E
A negative created from a picture’s original,
unmodified contrast.
TRUMATCH C O L O R S
A color matching system for specifying predictable
four-color (CMYK) reproduction of more than 2,000
process colors.
TWO-FOLD
A publication or brochure design with six panels,
three on each side, defined by two folds.
T Y P E FA M I LY
A group of related typefaces. For example, the Futura
type family includes Futura, Futura Book, Futura
Condensed, and Futura Extra Bold.

UNION
A command in the Merge submenu (Item & Merge)
that combines all the selected item shapes into
one shape, retaining all overlapped and nonoverlapped areas.
U S E R - S P E C I F I E D D E FA U LT VA L U E S
Program default values that have been specified by
the user. See also Preset default values and Program
default values.
VECTOR IMAGE
See Object-oriented image.
V E RT I C A L A L I G N M E N T
A command in the Style menu and a pop-up menu
in the Formats tab (Style menu) that controls the
vertical placement of text in a box.

Glossary
434

Vertical centering — XTensions module

V E RT I C A L C E N T E R I N G
See Vertical alignment.

W M F ( W I N D O W S M E TA F I L E ) —
W I N D O W S O N LY
A graphic file format containing raster or vector data
that QuarkXPress can import.

V E RT I C A L J U S T I F I C AT I O N
See Vertical alignment.
V I S U A L I N D I C AT O R
An on-screen cue that identifies properties attached
to a page item. For example, in a document with
multiple layers, page items that reside on layers
other than the default layer display a small colored
square that corresponds to their layer color.
In QuarkXPress, visual indicators are available for
layers, forms, and raster text boxes, as well as hyperlinks, hyperlink anchors, image maps, and rollovers
on a picture box.
WHITE POINT
The lightest part of a picture. Sometimes called
the highlight.

W O R D S PA C E
The amount of space between words. See also H&Js,
Kerning, and Tracking.
WORD UNDERLINE
A type style with a line underneath all characters
except spaces.
WYSIWYG
( “ W H AT Y O U S E E I S W H AT Y O U G E T ” )
WYSIWYG refers to a screen display that accurately
reflects the look of the final, printed page.
X-HEIGHT
The height of a lowercase x for a given font, as
measured from the baseline. The x-height is also
the height of most lowercase letters in a font
(not including ascenders and descenders).

W H I T E S PA C E
Page areas without text or pictures, often used
for graphic design effect.
WIDOW
The last line of a paragraph left alone at the top
of a column.
WINDOW — MAC OS
A rectangular area on the screen that displays
an open volume, document, or folder. See also
Document window.
A window generally includes a title bar with the
name of the application, disk, document, or folder;
buttons for maximizing and minimizing the window; scroll bars; and a control menu box.
W I N D O W — W I N D O W S P L AT F O R M
A rectangular area on the screen that displays an
open document or application. See also Application
window and Document window.
A window generally includes a title bar with the
name of the application, disk, document, or folder;
buttons for maximizing and minimizing the window; scroll bars; and a control menu box.

XML (EXTENSIBLE MARKUP LANGUAGE)
A system of tags used for labeling information and
controlling its structure.
XPRESS PREFERENCES
A file located in the QuarkXPress folder, which
contains program default settings for style sheets,
colors, hyphenation and justification specifications, hyphenation exceptions, dashes and stripes,
print styles, and preferences (Edit & Preferences &
Preferences).
X P R E S S TA G S
An option for saving text files with complete
QuarkXPress character-formatting information.
This format is used only by QuarkXPress.
XTENSIONS MODULE
Add-on software that extends the capabilities of
QuarkXPress. XTensions modules can add tools and
menu commands to QuarkXPress for specialized
needs. Some XTensions modules are marketed to the
general public, and others are developed exclusively
for private use.

Glossary
435

Index
A
A Guide to QuarkXPress: Using QuarkXPress, xi–xii
Alignment submenu (Style menu), 239–240
Anchor submenu (Style menu), 257, 268–269
Anchored rules. See Rules above and below paragraphs
Append command, 94
Append Conflict dialog box, 95–96
Append to dialog box, 94–95
Apply button, xxiv
Arrange Icons command, 407
Arrow pointer, 8, 10, 20
Arrowhead pointer, 11
Arrowheads submenu (Style menu), 270
Attributes dialog box, 61–62
Automatic hyphenation, 204–205. See also H&Js
Auxiliary dictionary, 381–384
Auxiliary Dictionary dialog box, 382–383
Edit Auxiliary Dictionary dialog box, 383–384

B
Baseline shift, 236
Beveled-corner Picture Box tool, 14
Beveled-corner Text Box tool, 13
Bézier items
converting points and segments, 345–346
reshaping items before completion, 18
Bézier tools, 18–19
Bézier Image Map tool, 27
preferences, 19
Blends, 280–281
in tables, 315
Book command, 82
Box tab (Modify dialog box), 276–281
Boxes
aligning anchored boxes with text, 277–278
angle, 278
changing content of, 343
changing shape of, 342–343
color, 279–280

Boxes, continued
corner radius of, 279
creating blends in, 280–281
creating picture boxes, 14–15
creating text boxes, 13–14
origin across and down, 277
shade, 279–280
sizing, 278
skew, 279
suppressing printout, 279
Bring Forward command, 336–337
Bring to Front command, 336
Button tool [Web], 26, 29

C
Cascade command, 406
Cell tab (Modify dialog box), 313–315
Character Attributes dialog box, 236–237
Character Style Sheet submenu (Style menu), 238
Check Box tool [Web], 26, 29
Checking spelling. See Spelling, checking
Clear command, 129
Clipping paths
choosing an existing path or alpha channel, 306
creating, 302–303
Crop to Box, 304
defined, 302, 303
editing, 302–303, 344
Invert, 307
Noise, 307
Outset, 306
Outside Edges Only, 308
Preview, 303
Rescan, 303–304
Restrict to Box, 308
Smoothness, 307
Threshold, 307
Tolerance, 306–307
types, 304–305
Alpha Channel, 305
Embedded Path, 305
Item, 305
Non-White Areas, 305
Picture Bounds, 305

Index
436

Clipping tab (Modify dialog box), 302–308
Close All command, 407
Close command, 85
Collect for Output feature [print], 102–104
collecting fonts, 104
generating a report only, 103
Color management [print]
and the Get Picture feature, 91–92
and the Save Page as EPS feature, 101
Display Simulation pop-up menu, 180–181
enabling, 175
ICC profiles, 175
managing color when printing, 121–122
preferences, 174–181
Profile Information palette, 63–65
Profile Manager dialog box, 397–398
profile usage information, 390
rendering intents, 176–180
Color submenu (Style menu), 234, 260, 271
Color(s)
appending, 192
creating, 192
deleting, 192
duplicating, 192
editing, 192, 193–198
color models, 194–195
process colors, 198
saving, 193
screen values for, 198
specifying trapping values for colors, 198–201
spot colors, 198
Colors dialog box, 190–193
Colors palette, 49–52
blends area, 50–51
color selection area, 51–52
Colors palette buttons, 49–50
Component Status dialog box, 393–395
Concave-corner Picture Box tool, 14
Concave-corner Text Box tool, 13
Constrain/Unconstrain command, 332
Content submenu (Item menu), 343
Content tool, xiii, 6, 7–10
Context menus, xix–xx, 73–76
displaying, xix, 73
for document page items, 74

Context menus, continued
QuarkXPress palettes and, 76
variations in, 75
Conventions in this Guide, ix–xi
Convert Table to Text command, 349–350
Convert Text to Table command, 347–348
Copy command, 125
Corner Point command, 345
Crosshair pointer, 13–14, 15, 16, 17, 18, 19, 21, 27,
28, 29
Curve handle pointers, 10
Curved Segment command, 346–347
Custom Bleeds QuarkXTensions software [print],
99
Cut command, 125

D
Dashes & Stripes feature, 211–216
appending, 213
creating dashes, 213–215
creating stripes, 215–216
Dashes & Stripes dialog box, 211–213
deleting, 212
duplicating, 212
editing dashes, 213–216
editing stripes, 215–216
Delayed Item Dragging feature, 8–9, 11
Delete commands
in the Edit menu (Windows), 129
in the Item menu, 331
in the Page menu, 356
Delete Layer dialog box, 63
Delete Pages dialog box, 356–357
Display submenu (Page menu), 366
Document Layout palette, 43–47
adding document pages, 44
adding master pages, 44
applying master pages to document pages, 45
deleting pages, 45
document page area, 46–47
master page area, 45–46
page insert, duplicate, and delete area, 44–45
renaming master pages, 45
repositioning pages, 46
Document Setup dialog box, 105–106

Index
437

Documents
closing, 85
creating a print document, 79–81
creating a Web document, 82–84
opening, 84
printing, 106–122
saving, 85–88
Downsaving documents as 4.0 [print], 87–88
Drop caps, 245
Duplicate command, 329–330

E
Edit Color dialog box, 193–198
Edit Dash dialog box, 213–215
Edit Hyphenation & Justification dialog box,
204–207
Edit menu, 123–228
clipboard commands, 133
Colors command, 190–201
cut, copy, paste, and deletion commands, 125–129
Dashes & Stripes command, 211–216
Find/Change command, 133–138
H&Js command, 201–207
Link commands, 130–133
Lists command, 207–210
Menus command [Web], 224–228
Meta Tags command [Web], 219–223
overview, 123–124
preferences commands, 139–183
Print Styles command [print], 216–219
style sheets commands, 183–190
subscribe commands , 129–130
Undo and Redo commands, 124
Edit Print Style dialog box [print], 218–219
Edit Stripe dialog box, 215–216
Edit submenu (Item menu), 344
Exit command, 122
Export command, 96
Export HTML dialog box [Web], 97–98
Export tab (Modify dialog box) [web], 318–322
Exporting Web documents [Web]
pictures, 318–322
Alternate Text field, 320
GIF, 319, 320–321
JPEG, 319–320
PNG, 319, 321–322

Fields, xxii–xxiii
mathematical operations in, xxii–xxiii
measurements units in, xxii
File menu, 77–122
closing and saving commands, 85–88
creating and opening commands, 78–85
document setup, page setup, and print commands, 105–122
importing, appending, exporting, and collecting
commands, 88–104
overview, 77–78
File Selection tool [Web], 26, 28
Find/Change command, 133
Find/Change palette, 134–138
First command (Page menu), 365
Fit Box To Picture command, 267
Fit Picture To Box (Proportionally) command, 267
Fit Picture To Box command, 267
Flip Horizontal command, 255
Flip Text command, 255
Flip Vertical command, 255
Font submenu (Style menu), 230
Form Box tool [Web], 26, 27–28
preferences, 28
Form control tools [Web]
Button tool, 26, 29
Check Box tool, 26, 29
File Selection tool, 26, 28
Image Button tool, 26, 29
List Box tool, 26, 29
Pop-up Menu tool, 26, 29
Radio Button tool, 26, 29
Text Field tool, 26, 29
Form tab (Modify dialog box) [Web], 323–329
for button controls, 325–326
for check box form controls, 327
for file selection controls, 329
for form boxes, 323–324
for menu form controls, 326–327
for radio button form controls, 328
for text field form controls, 324–325
Frame tab (Modify dialog box), 299–302

Index
438

Frames
color, 301
gap, 301–302
preferences, 299
shade, 301
style, 300
width, 299–300
Freehand tools, 19–20
preferences, 20

G
Gap, 288, 301–302, 318
Get Picture feature, 90–92
color management settings [print], 91–92
Get Text feature, 88–90
import filters, 90
Go to command, 365
Go to Page dialog box, 366
Gradients. See Blends
Grid tab (Modify dialog box), 316–318
Gridlines submenu (Item menu), 351
Group command, 331–332

H
H&Js, 201–207
appending, 203–204
applying, 245
automatic hyphenation, 205
creating, 203, 204–207
deleting, 203
duplicating, 203
editing, 203, 204–207
flush zone, 207
H&Js dialog box, 202–204
hyphenation zone, 205–206
justification method, 206–207
Hide commands
Hide Baseline Grid, 371
Hide Clipboard, 133
Hide Colors, 374
Hide Document Layout, 373
Hide Guides, 370–371

Hide commands, continued
Hide Hyperlinks, 375
Hide Index [print], 375
Hide Invisibles, 372
Hide Layers, 374
Hide Lists, 374
Hide Measurements, 373
Hide Profile Information [print], 374
Hide Rulers, 371–372
Hide Style Sheets, 373
Hide Tools, 373
Hide Trap Information [print], 374
Hide Visual Indicators, 372
Hide Web Tools [Web], 373
Hot areas. See Image maps
HTML command. See Export HTML dialog box
[web]
Hyperlink submenu (Style menu), 256, 267–268
Hyperlinks palette, 65–67
Hyperlinks list, 67
Hyperlinks palette buttons, 65–67
Delete button, 66
Edit button, 66
New Anchor button, 66
New Hyperlink button, 66
Show/Hide button, 66–67
Hyphenation, 384–386. See also H&Js
hyphenation exceptions, 385–386
suggested hyphenation, 384–385
Hyphenation and justification specifications. See
H&Js

I
Icons for print and Web documents, xi
Image Button tool [Web], 26, 29
Image map tools [Web], 26–27
preferences, 27
Image maps [Web]
deleting, 352
displaying, 27
hiding, 27
Import/export filters, 90, 94
Indentation fields, 242–243

Index
439

Indexes [print]
building, 403–405
Index palette, 68–72
Entries list, 72
Index palette buttons, 71–72
Add All button, 71
Add All Reverse button, 71
Add button, 71
Add Reverse button, 71
Delete button, 71
Edit button, 71
Find First Entry button, 71
Find Next Entry button, 71
Level pop-up menu, 69
Scope pop-up menu, 70–71
Sort As field, 69
Style pop-up menu, 70–71
Text field, 69
Index QuarkXTensions software, 181, 375, 403
preferences, 181–183
Initial caps. See Drop caps
Insert command, 354
Insert Pages dialog box, 354–356
Insert Object command, 132
Insert Object dialog box, 132–133
Interface. See QuarkXPress interface
Invisible characters, 372
Item menu, 273–352
commands for duplicating and deleting items,
329–331
grouping, merging, and locking commands,
331–335
modify commands, 274–329
overview, 273–274
point/segment and table commands, 345–351
rollover and hot areas commands, 351–352
shape, content, edit commands, 342–344
stacking order commands, 335–341
Item tool, xiii, 6, 7–10

K
Keep Lines Together feature, 246
Kern-Track Editor QuarkXTensions software, 399–403
Kerning, 401–403
Kerning Edit dialog box, 401–402
Kerning Values dialog box, 402–403

Last command (Page menu), 365
Layers palette, 59–63
Default layer, 61
Delete Layer button, 60, 63
Layer Selection area, 60–61
Layers palette buttons, 60
Merge Layers button, 62–63
Move Item to Layer button, 62
Library command, 81
Line Segment pointer, 10
Line Style submenu (Style menu), 270
Line tab (Modify dialog box), 283–288
Line Text Path tool, 6, 17
Line tool, 6, 16
Line tools (Bézier), 18–19
preferences, 19
Line tools (straight), 16
preferences, 16
Lines
aligning anchored lines with text, 287
angle, 286
arrowheads, 270, 285
changing shape, 342–343
changing to different item type, 343
color, 271, 288
gap, 288
Mode pop-up menu, 285–286
shade, 272, 288
sizing, 286–287
skew, 286–287
style, 270, 283–284
suppressing printout, 287
width, 270–271, 284
Linking pointer, 20
Linking tool, 6, 20–21
Links command, 130
Links dialog box, 130–131
List Box tool [Web], 26, 29
Lists, 58–59, 207–210
appending, 209
creating, 208, 209–210
deleting, 209
duplicating, 208
Edit List dialog box, 209–210
editing, 208, 209–210

Index
440

Lists, continued
Lists dialog box, 207–209
Lists palette, 58–59
updating lists for books [print], 59–60
updating lists for chapters and documents, 59
viewing lists, 58–59
Live Scroll feature, 23
Lock to Baseline Grid feature, 247
Lock/Unlock command, 332–333

M
Marquee pointer, 8
Master Guides command [print], 358
Master Guides dialog box [print], 358–359
Master Page Properties command [Web], 365
Master Page Properties dialog box [Web], 365
Measurements palette, 30–43
for Bézier items, 36
for button form controls [web], 40
for check box form controls [web], 42–43
for file submission controls [web], 39
for form boxes [Web], 39
for groups and multiple-selected items, 35
for image button form controls [web], 40
for image maps [Web], 38–39
for lines, 33–35
for list form controls [Web], 41
for picture boxes, 32–33
for pop-up menu form controls [Web], 41
for radio button form controls [Web], 41–42
for ruler guide placement, 43
for ruler origin relocation, 43
for tables, 36–38
for text boxes, 31–32
for text field form controls [Web], 39
for text paths, 35
overview, 30–31
Measurements units in fields, xxii
Menus (for form controls) [Web], 224–228
creating menu items, 227–228
creating menus, 226–227
editing menu items, 227–228
editing menus, 226–227

Merge commands, 333–334
Combine, 334
Difference, 333
Exclusive Or, 334
Intersection, 333
Join Endpoints, 334
Reverse Difference, 333
Union, 333
Merge Layers dialog box, 62–63
Merge submenu (Item menu), 333–334
Meta tags, meta tag sets [web], 219–223
creating meta tag sets, 222–223
creating meta tags, 223
editing meta tag sets, 222–223
editing meta tags, 223
Modify command, 274
Modify dialog box, 275–298
Box tab, 276–281
Cell tab, 313–315
Clipping tab, 302–308
Export tab [Web], 318–322
Form tab [Web], 323–329. See also Form tab
(Modify dialog box)
Frame tab, 299–302
Grid tab, 316–318
Line tab, 283–288
Picture tab, 296–298
Runaround tab, 308–312
Table tab, 281–283
Text Path tab, 289–290
Text tab, 291–296
Move command, 357
Move Pages dialog box, 357–358
Move Items dialog box, 62
Mover pointer, 8–9

N
New Book dialog box, 82
New command, 78
New Document dialog box [print], 79–81
New Library dialog box, 81
New Web Document dialog box [Web], 82–84
Next command (Page menu), 365
Notes (defined), xi

Index
441

O
Object submenu (Windows Edit menu), 131
Open dialog box, 84–85
OPI QuarkXTensions software [print], 100
Orthogonal Line tool, 6, 16
Orthogonal Text Path tool, 17
Oval Image Map tool [Web], 27
Oval Picture Box tool, 14
Oval Text Box tool, 13

P
Page Grabber Hand tool, 23
scrolling with, 23
Page menu, 353–366
displaying document pages, 366
inserting, deleting, and moving pages, 354–358
modifying master page attributes and numbering
sections, 358–365
navigating document pages, 365–366
overview, 353–354
Page Properties command [Web], 362
Page Properties dialog box [Web], 362–365
Page Setup command for print documents [print],
106
Page Setup command for Web documents [Web],
106
Palettes
arranging, 1–2
closing, 1
Colors palette, 49–52
displaying, 1–2
Document Layout palette, 43–47
Hyperlinks palette, 65–67
Index palette [print], 68–72
Layers palette, 59–63
Lists palette, 58–59
Measurements palette, 30–43
moving, 2
opening, 1–2
Profile Information palette [print], 63–65
resizing, 2
Style Sheets palette, 47–49
Tools palette, 2–5

Palettes, continued
Trap Information palette [print], 52–57
Web Tools palette [Web], 23–25
Paragraph Attributes dialog box
Formats tab, 241–247
Rules tab, 250–254
Tabs tab, 247–250
Paragraph Style Sheet submenu (Style menu),
254–255
Paste command, 125
Paste Special command, 126
Paste Special dialog box, 127–128
Picture box tools
non-standard shape. See Bézier tools, Freehand tools
standard shape, 6, 14–15
Picture Contrast Specifications dialog box,
261–264
Picture Halftone dialog box, 265–266
Picture Halftone Specifications dialog box, 265–266
Picture Mover pointer, 8
Picture tab (Modify dialog box), 296–298
Pictures
color, 298
color management. See Color management
[print]
contrast, 261–264
Flip Horizontal, Flip Vertical, 297
halftone specifications, 265–266
importing. See Get Picture feature
modifiable file formats, 259
negative, 261
offset values, 296–297
picture angle, 297
picture skew, 297
scaling, 297
shade, 298
suppressing picture printout, 298
Point pointer, 9–10
Point/Segment Type submenu (Item menu),
345–347
Pop-up Menu tool [Web], 26, 29
PPD Manager dialog box [print], 396–397
Preferences. See also Preferences dialog box
for color management [print], 174–181
for indexing [print], 181–183

Index
442

Preferences dialog box, 139–183
application preferences
Browsers pane [Web], 150–151
Display pane, 140–143
Interactive pane, 144–146
Save pane, 147–148
XTensions Manager pane, 149
document preferences, Web document
preferences, 151–173
Character pane, 162–165
General pane, 152–157
Layer pane, 173
Measurements pane, 157–159
Paragraph pane, 159–162
Tools pane, 166–168
Trapping pane [print], 168–172
Previous command (Page menu), 365
Print command, 106
Print dialog box for a print document [print],
106–122
Document tab, 109–111
Options tab, 117–119
Output tab, color separations off, 113–114
Output tab, color separations on, 115–117
Preview tab, 120–121
Profiles tab, 121–122
Setup tab, 111–113
static components, 106–109
Print dialog box for a Web document [Web], 106
Print styles, 108, 216–219
creating, 218–219
deleting, 218
duplicating, 218
editing, 218–219
exporting, 218
importing, 218
using, 108
Profile Information palette [print], 63–65
changing profile information for an imported
picture, 64–65
Color Manage to CMYK Destinations check
box, 65
Color Manage to RGB Destinations check box, 64
Profile pop-up menu, 64
Rendering Intent pop-up menu, 64
Profile Manager dialog box [print], 397–398

Q
QuarkCMS QuarkXTensions software. See Color
management
QuarkXPress basics, xii–xvii
basic tools, xiii
box concept, xiv
customizing QuarkXPress, xvii
electronic paste-up, xvi
forms, xvi
image maps, xvi
layers, xiv
lines, xv
master pages, xvii
pictures, xv
exporting, xv
placing, xv
print document environment, xiii
printing, xvii
required components. See Component Status
dialog box
shapes, xv
tables, xiv
templates, xvii
Web document
exporting as HTML, xvii
Web document environment, xiii
working with text, xiv
in Web documents, xv
QuarkXPress interface
dialog boxes, xx–xxiv
alert dialog boxes, xxiv
area, xxi
button, xxiii–xxiv
check box, xxiii
field, xxii–xxiii
list, xxii
navigational dialog boxes, xxiv
pop-up menu, xxiii
radio button, xxiii
tabs in dialog boxes, xxi
menus, xviii–xx
checkmark, xx
context menus, xix–xx
tutorial, xii
Quit command, 122

Index
443

R
Radio Button tool [Web], 26, 29
Rectangle Image Map tool [Web], 26
Rectangle Picture Box tool, 14
Rectangle Text Box tool, 13
Redo command, 124
Required components. See Component Status
dialog box
Resizing pointer, 9
Revert to Saved command, 88
Reverting to the previous tool, 11, 14, 15, 16, 17–18,
19, 20, 21, 22, 27, 28, 30
Rollover items [Web]
creating, 351–352
deleting, 352
Rollover submenu (Item menu) [Web], 351–352
Rotating items, 11
Rotation pointer, 11
Rotation tool, 6, 10–11
Rounded-corner Picture Box tool, 14
Rounded-corner Text Box tool, 13
Rules above and below paragraphs, 250–254
Runaround, 308–312
defined, 308
editing a runaround path, 309, 311, 344–345
Runaround tab (Modify dialog box), 308–312
with a line or text path selected, 311
with a picture box selected, 308–310
Restrict To Box, 309
with a table selected, 312
with a text box or box with a content of None
selected, 310

S
Save as command, 86
Save as dialog box, 86–88
Save command, 85–86
Save Page as EPS feature, 98–101
Profiles tab [print], 101
Save Text feature, 93–94
export filters, 94
Section command [print], 360
Section dialog box [print], 361–362

Select All command, 129
Send Backward command, 336
Send to Back command, 335
Shade submenu (Style menu), 234–235, 260, 272
Shape submenu (Item menu), 342–343
Show commands
Show Baseline Grid, 371
Show Clipboard, 133
Show Colors, 374
Show Document Layout, 373
Show Guides, 370–371
Show Hyperlinks, 375
Show Index [print], 375
Show Invisibles, 372
Show Layers, 374
Show Lists, 374
Show Measurements, 373
Show Profile Information [print], 374
Show Rulers, 371–372
Show Style Sheets, 373
Show Tools, 373
Show Trap Information [print], 374
Show Visual Indicators, 372
Show Web Tools [Web], 373
Size submenu (Style menu), 230–231
Smooth Point command, 346
Snap to Guides command, 371
Space/Align feature, 337–341
Speed Scroll feature, 23
Spelling, checking, 377–384
auxiliary dictionary, 381–384
spell checking a selection, story, document, or
masters, 379–381
spell checking a word, 378
Word Count dialog box, 379–380
Split commands
All Paths, 335
Outside Paths, 334–335
Split submenu (Item menu), 334–335
Stack Documents command, 370
Stacking order, 335–341
Step and Repeat feature, 330–331
Straight Segment command, 346

Index
444

Style menu, 229–272
for lines, 269–272
Arrowheads submenu, 270
Color submenu, 271
Line Style submenu, 270
Shade submenu, 272
Width submenu, 270–271
for pictures, 258–269
Anchor submenu, 268–269
Center Picture command, 267
Color submenu, 260
Contrast command, 261
Fit Box To Picture command, 267
Fit Picture To Box (Proportionally)
command, 267
Fit Picture To Box command, 267
Flip Horizontal command, 267
Flip Vertical command, 267
Halftone command [print], 265
Hyperlink submenu, 267–268
Negative command, 261
Picture Contrast Specifications dialog box, 261
Picture Halftone dialog box, 265–266
Picture Halftone Specifications dialog box,
265–266
Shade submenu, 260
for text, 229–257
Alignment submenu, 239–240
Anchor submenu, 257
Baseline Shift command, 236
Character Attributes dialog box, 236–237
Character command, 236
Character Style Sheet submenu, 238
Color submenu, 234
Flip Horizontal, Flip Vertical, Flip Text commands, 255
Font submenu, 230
Formats command, 241
Horizontal/Vertical Scale command, 235
Hyperlink submenu, 256
Kern command, 235
Leading command, 240–241
Paragraph Attributes dialog box
Formats tab, 241–242
Rules tab, 250
Tabs tab, 247

Style menu for text, continued
Paragraph Style Sheet submenu, 254–255
Rules command, 250
Shade submenu, 234–235
Size submenu, 230–231
Tabs command, 247
Text to Box command, 238–239
Track command, 236
Type Style submenu, 232–233
Style sheets
appending, 186
applying character style sheets, 48
applying paragraph style sheets, 47
character style sheets (defined), 184
creating, 185
deleting, 186
duplicating, 185
editing, 185
Edit Character Style Sheet dialog box, 189–190
Edit Paragraph Style Sheet dialog box, 186–189
paragraph style sheets (defined), 184
saving, 186
Style Sheets dialog box, 183–190
Style Sheets palette, 47–49
character style sheet area, 48–49
paragraph style sheet area, 47–48
Subscribe to command, 129–130
Subscriber Options command, 129–130
Symmetrical Point command, 346

T
Table submenu (Item menu) , 348–350
Table tab (Modify dialog box), 281–283
Table tool, 6, 21–22
preferences, 22
Tables, 281
color, 314
combining cells, 349
converting to text, 349–350
creating blends in, 315
deleting columns or rows, 349

Index
445

Tables, continued
gridlines
color and shade, 318
gap, 318
previewing, 316–317
selecting groups of, 351
style, 317
width, 317
inserting columns, 349
inserting rows, 349
maintaining geometry, 282
origin across and down, 282
shade, 314
Show Creation Dialog check box, 22
sizing, 282
specifying column width, 313
specifying row height, 313–314
splitting cells, 349
suppressing printout, 283
Table Properties dialog box, 22
text inset, 296
Tabs
Align On field, 250
alignment, 249
fill characters, 250
position, 249
tab ruler, 247–248
Text
alignment, 239–240
alignment (vertical), 294–295
baseline shift, 236
color, 234
columns, 291
converting to box, 238–239
converting to table, 347–348
exporting. See Save Text feature
first baseline, 293–294
Flip Horizontal, Flip Vertical, 295
font, 230, 236
gutter width, 291
horizontal/vertical scaling, 235
importing. See Get Text feature
kerning, 235
running text around all sides, 295
shade, 234–235
size, 230–231, 236
text angle, 292

Text, continued
text inset, 292
text skew, 292
tracking, 236
type styles, 232–233
Text box tools
non-standard shape. See Bézier tools, Freehand tools
standard shape, 6, 13–14
Text Field tool [Web], 26, 29
Text Insertion bar, 7
Text insertion point, 7–8
Text Path tab (Modify dialog box), 289–290
Text path tools (Bézier), 18–19
Text path tools (straight), 17–18
preferences, 17
Text paths, 289–290
changing shape of, 342–343
changing to different item type, 343
flipping text on a path, 290
text alignment, 290
text orientation, 289–290
Text tab (Modify dialog box), 291–296
with a table selected, 295–296
Text to Box command, 238–239
Tile Documents command, 370
Tile Horizontally command, 406
Tile Vertically command, 407
Tips (defined), xi
Tools palette, 2–5
Bézier tools, 18–19
closing, 3
Content tool, 7–10
customizing, 4
default Tools palette, 6
displaying, 2
freehand tools, 19–20
Item tool, 7–10
keyboard commands for, 5
Linking tool, 20–21
Page Grabber Hand tool, 23
picture box tools (standard shape), 14–15
Rotation tool, 10–11
selecting a tool, 3
straight line tools, 16
straight text path tools, 17–18
Table tool, 21–22
text box tools (standard shape), 13–14

Index
446

Tools palette, continued
tool overview, 6–23
tool preferences, 3
Unlinking tool, 20–21
Zoom tool, 12–13
accessing, 13
preferences, 12
Tracking, 399–400
Tracking Edit dialog box, 399
Tracking Values dialog box, 400
Trap Information palette [print], 52–57
Default Trap information window, 56
Properties area, 57
Source of Trap Values area, 57
trapping boxes and text, 53
trapping frames, 54
trapping lines, 54–55
trapping tables, 55
Trap Specifications dialog box [print], 198–201
Type Style submenu (Style menu), 232–233

U
Unconstrain command, 332
Undo/Redo command, 124
Ungroup command, 332
Unlinking pointer, 21
Unlinking tool, 6, 20–21
Unlock command, 333
Usage command and dialog box, 386–390
Fonts tab, 386–387
Pictures tab, 387–390
Profiles tab [print], 390
Utilities menu, 376–405
Build Index command [print], 403–405
Component Status command, 393–395
hyphenation commands, 384–386
Kerning Edit command, 401–403
overview, 376–377
PPD Manager command and dialog box [print],
396–397
Profile Manager command and dialog box [print],
397–398
spell checking commands, 377–384
Tracking Edit command, 399–400
Usage command and dialog box, 386
XTensions Manager command, 391–393

V
View commands, 368–370
200%, 368–369
50%, 368–369
75%, 368–369
Actual Size, 368–369
Fit in Window, 368
keyboard commands for, 370
Thumbnails, 369
View menu, 367–375
document view commands, 368–370
overview, 367–368
Show/Hide commands, 370–375
Windows submenu, 369–370

W
Web Tools palette [Web], 23–25
closing, 23–24
customizing, 24–25
default Web Tools palette, 26
displaying, 23
Form Box tool, 26, 27
form control tools, 28–30
image map tools, 26–27
keyboard commands for, 25
selecting a tool, 24
Web tool overview, 26–30
Web tool preferences, 24
Width submenu (Style menu), 270–271
Window menu, 406–407
keyboard commands for, 407
overview, 406
Windows submenu (Mac OS View menu), 369–370
Word Count dialog box, 379–380

X
XTensions Manager command and dialog box,
391–393

Z
Zoom In pointer, 12
Zoom Out pointer, 12
Zoom tool, 6, 12–13

Index
447

</pre><hr>Source Exif Data: <br /><pre>File Type : PDF
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PDF Version : 1.3
Linearized : Yes
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User Access : Print, Copy, Annotate, Fill forms, Extract, Assemble, Print high-res
Create Date : 2001:11:02 08:55:03
Producer : Acrobat Distiller 4.05 for Macintosh
Keywords : QuarkXPress, 5.0
Title : A Guide to QuarkXPress: Interface Overview
Creator : QuarkXPress(tm) 5.0
Subject : 25529DO, 11/01
Author : Quark, Inc.
Modify Date : 2001:11:02 09:15:50-06:00
Page Count : 473
Page Mode : UseOutlines
</pre>
<small>EXIF Metadata provided by <a href="https://exif.tools/">EXIF.tools</a></small>

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