Xata Q2438F Onboard information system User Manual XATA SYSTEM OVERVIEW 2003

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Onboard Fleet Management
System Overview
Optimizing Fleet Efficiency
151 East Cliff Road – Suite 10 – Minneapolis, MN 55337 – 1.800.745.9282 – www.xata.com
System Overview
XATA Onboard Computer System
Page 2
XATA ONBOARD is a state-of-the-art onboard information
system that integrates onboard computing, real-time
communications, global positioning, and advanced fleet
management software into an enterprise-wide logistics
solution for America’s largest fleets.
XATA ONBOARD combines 15 years of experience and
expertise in delivering onboard application software with
state-of-the-art technology and platforms that provide a path
to the future.
Transportation professionals confirm again and again the
pivotal role of onboard technology in helping fleets improve
their productivity and profitability. In order to achieve
measurable increases, fleet managers must integrate
onboard technology into the fleet management process. The
XATA System does just that. Its combination of ease-of-use
and greater functionality has lead to overwhelming
acceptance by such nationally known fleets as AmeriServe,
BOC Gases, Coca-Cola, EOTT, Safeway, Supervalu, Ruan,
Ryder, Penske, Unisource, and Whirlpool.
XATA’s onboard computer is an essential productivity tool for
the professional driver that helps him contribute to the overall
success of the company. The onboard computer and
powerful fleet management software unifies drivers and fleet
managers into a single team with the power to drive out cost
and drive up service.
System Components
The XATA System consists of six basic components:
•
Driver Computer
•
Data Station
•
Driver Key
•
XATA Application Module
•
OpCenter
•
SmartCom
Each component of the XATA System has a basic function
that it performs as part of its role in the total system.
Driver Computer
The Driver Computer has a large, touch-sensitive, easy to
read, user-friendly screen which provides instant feedback to
the driver. It requires little training and interacts with the
driver by simply touching the screen. The Driver Computer
has a very high level of acceptance among drivers because it
makes the job so much easier. For starters, you have a
paperless interactive trip plan, paperless state fuel tax data
capture, and a DOT certified paperless driver's log. It is a
professional system for the professional driver, not a vehicle
recording system that is used by a driver. Besides the easy
onboard operation, the XATA system gives the driver
important information about each day's routes. The system
tells the driver where to go, when to be there, and what to do.
The trip plan is always available for the driver's review. All
data that is captured by the Driver Computer is presented to
the driver first. The driver can read and interact with the
system at all times. It's as if each driver has their own
onboard advisor.
System Overview
XATA Onboard Computer System
Page 3
XATA Application Module
Driver Key
Each driver has an electronic key which stores the driver's
identity, the driver's log, dispatch data, and trip data. It has
the capacity to hold multiple trips. Besides serving as a data
storage device, the Driver Key transports information to and
from the Driver Computer and Data Stations for collection
purposes, utilizing the key receptacles built into both devices.
Because each key contains a computer memory chip, the
Driver Key provides a portable, powerful, efficient and secure
method for transporting information in a paperless, electronic
format.
Data Station
The XATA Application Module (XAM) is the most
technologically advanced onboard computer available on the
market today. The XAM and our Driver Computer form an
advanced client/server architecture that extends the life of
our customer’s existing onboard computer system and
enables the deployment of new applications in the future
using this powerful platform.
Using this client/server architecture, the XAM contains and
executes multiple onboard applications in a multi-tasking real
time environment while providing extensive connectivity to
vehicle networks, peripheral devices, and other server
devices. The XAM serves as the primary application platform
for our onboard computer system by:
•
Providing processor and memory resources for more
advanced applications.
•
Supporting connectivity to multiple peripheral devices.
•
Providing the architecture to support the use of GPS and
real-time communications.
•
Increasing the level of systems integration in the vehicle.
•
Creating an architecture that is modular, scaleable,
expandable, and open.
Data Stations contain the same hardware as the Driver
Computer, but utilize different software. The Data Stations
are located where trips begin and end. The data station
gives the driver his dispatch data on a Driver Key at the
beginning of trips and offloads actual trip data from the
driver's key at the end of trips. The Data Station connects
directly to a PC or to a modem, giving you the capability to
transfer information to or from your PC or from any remote
site. Drivers can access the Data Station at any time,
allowing them to operate on their schedule without the need
to physically interchange paper with management.
The XAM is a small, rugged dome that mounts outside the
vehicle. Inside is a state-of-the art onboard computer, GPS
and optional wireless communications.
System Overview
XATA Onboard Computer System
OpCenter
In an open, multi-user, Windows environment, OpCenter
collects, validates and processes data recorded by a fleet’s
network of XATA onboard computers – then stores the
information in an open SQL database for further analysis and
reporting. It also automatically delivers this information in a
user-friendly, intelligent format over an interactive desktop
interface. OpCenter provides a decision support environment
for the entire distribution team that reduces operating costs,
improves safety, streamlines compliance reporting, and
automates data collection for other systems.
By integrating all fleet operations under one Windows based
desktop, this family of intelligent applications helps users
more efficiently measure fleet performance, resolve
exception conditions, monitor ongoing operations and
perform detailed analysis when time permits.
The OpCenter modules − Frontline™, Control Center™,
Courier Station™ and Task Force™ − are tailored to specific
job functions:
•
Frontline.
Frontline streamlines data collection,
processing and reporting through automatically
generated, standard reports.
•
Control Center. Control Center controls security,
configuration and system management, and can be
customized to meet the needs of a single site or an
enterprise-wide distribution network.
•
Courier Station. Courier Station is a powerful
communications management application that collects
and distributes data to wired and wireless networks
including spread spectrum, terrestrial and satellite
networks.
•
Task Force. Task Force is a collection of fleet
management applications designed to support
information delivery and analysis.
Page 4
OpCenter fleet management software gives you access to all
of the information captured by your Driver Computers. The
software serves as an expert system that learns about all of
the important factors in your fleet's operation. It collects trip
information from the Data Stations and oversees every
aspect of dispatch, cargo management, and driver
management. The data import and export capabilities
provide the carrier headquarters with compliance data and
domicile comparisons. It provides your MIS department with
accurate data for billing, payroll, incentives, and routing. It
uses its learned knowledge and your company guidelines to
detect and report exceptions. Automatic reporting, that you
set up, provides you with your most usable information on a
consistent schedule. More extensive detail reports are also
available when you need to "zoom" into the detail for any
reason.
With more than 100 standard reports, and a powerful query
tool that lets users create customized graphical reports,
OpCenter provides instant access to the information and
analysis fleet managers need. XATA’s OpCenter suite is the
only fleet management software on the market that
automatically retrieves, transforms and delivers onboard
information throughout the enterprise in an intelligent,
interactive, exception-based format.
In addition to OpCenter’s four modules, users may also
select optional software applications to expand OpCenter’s
capabilities to meet their individual needs. These optional
applications are described in detail below.
OpCenter is a robust fleet management suite that
provides powerful decision support for your entire
fleet.
System Overview
XATA Onboard Computer System
Page 5
System Functions
Learned Standards
The XATA system offers functionality unmatched by any
other system on the market today, including the software
applications described below. These applications can be
mixed and matched to provide a specific solution for your
fleet.
The XATA System compiles a learned operational standard
for every element of your fleet, including: locations, legs,
routes, drivers and power units. This “learned history” can be
used to establish exception reporting guidelines or used as
an ongoing measurement against the standards set by fleet
management.
Onboard Fuel Management
Every XATA Driver Computer has “real time” fuel
management. Fuel consumption is sensed 10 times per
second, electronically captured, and continually displayed for
the driver. Drivers can use this information to alter speed
and gear shifting to improve fuel economy.
Onboard Electronic Logs
Position Plus GPS
Position Plus is a suite of application software that uses a
XATA Application Module with a built-in GPS (Global
Positioning System) receiver to add the date, time and
vehicle position to traditional onboard computer data in order
to enhance and extend the benefits provided by our existing
system. Position Plus consists of four applications:
Every XATA Driver Computer automatically maintains a
complete electronic driver log that is in compliance with
Department of Transportation regulations. Driver logs can be
recalled for the prior 8 days at any time. The driver’s
available driving time is constantly displayed. Best of all, no
paper is required anywhere, not onboard, not at the domicile,
and not at carrier headquarters.
•
Hands Free State Crossing—automatically acquires
and records vehicle locations at state line crossings to
support completely automated fuel tax reporting.
•
GPS Logs—automatically acquires and records vehicle
position at driver log status changes to support
automated driver logs.
Electronic State Fuel Tax
•
GPS Locations—automatically acquires and records
vehicle position during trips to identify customer, fueling,
rest, and service stops.
•
Onboard Compass—vehicle direction is available to
assist the driver when traveling unfamiliar routes via a
compass heading displayed on the Driver Computer.
All of the electronic data concerning fuel consumption is
captured by the Driver Computer and transferred directly to
your fuel tax processor. All fuel consumption and mileage
driven is electronically captured, and all fuel purchases by
state and all state crossings are entered by the driver as they
occur.
Exception Management
XATA’s expert system software works in the background of
OpCenter analyzing every event, then offering suggestions to
improve your productivity. Instead of having to process every
piece of information yourself, the XATA system alerts you to
only the problems that occur. It’s called “management by
exception”, and it allows operations personnel to spend more
time interacting with drivers and customers, and less time
dealing with all of the information being collected. This type
of decision support is available only from XATA.
System Overview
XATA Onboard Computer System
Page 6
Smart Check
SmartCom™ is a suite of communications applications that
complement XATA’s industry-leading onboard logistics
applications and fleet management software. SmartCom
provides intelligent and immediate access to critical onboard
information at multiple levels within fleet operations by
integrating “real-time” communications throughout our suite
of logistics applications.
SmartCom’s real-time notification is triggered by onboard
exception conditions, defined and selected by users,
ensuring only critical information is reported to fleet
management.
SmartCheck automates check calls, enabling dispatchers
and fleet managers to automatically receive updates from
drivers when pre-defined conditions or events occur, or to
request an update from SmartRoute, an integrated
dispatching application that monitors route progress.
Smart Messaging
SmartMessaging streamlines two-way messaging between
drivers and fleet operations by predefining the most common
messages, and providing a means to send free form text
messages when necessary.
By detecting and processing exception conditions onboard −
‘in-the-truck’ − instead of back at the office, our customers
minimize transmission costs and control the recurring
communication charges that can negatively impact return on
investment.
By enabling real-time identification and communication of
exception conditions, SmartCom helps drivers, dispatchers
and fleet managers work together to improve customer
service and operating efficiency. SmartCom’s inherent
design minimizes message size and traffic by providing only
critical information with the most operational benefit.
XATA’s SmartCom provides customers with the flexibility to
choose from several different communication modes to find
the least costly, most efficient means to send and receive
fleet information. XATA designs its logistics applications to
minimize transmission costs through the intelligence built into
the system.
Smart Check enables automatic notification from vehicles
when certain predefined conditions or events occur.
Smart Route
Every XATA Driver Computer is capable of receiving
complete trip plan data from the Route Dispatcher
subsystem, and during the route, collects comprehensive
stop and leg information. This allows for comparison
between planned and actual data. The Driver Computer can
receive dispatch data that guides drivers through their routes
with step-by-step instructions.
Smart Route Viewer gives you up to date status of all your
routes or the option of viewing a single route on a map.
System Overview
XATA Onboard Computer System
System Benefits
Page 7
data gathering and reporting. More importantly, the system
provides the accurate detail from which the safety
department can assure that their operation is operating within
the safety guidelines established by the fleet and by the DOT.
Driving habits that could lead to problems or accidents are
detected and reported before they become problems. And if
problems do occur, the data is readily available and
accessible to investigate the incident.
Customer Service
It is not only your drivers that benefit from the XATA system,
but your entire transportation team, and most important of all-your customers. The XATA system provides solutions for
every area functional area that involves your fleet, from
drivers to dispatchers to management.
Drivers
Drivers like the fact that the system keeps them abreast of
specific truck performance, maintenance needs, and fuel
consumption. It eliminates 15 to 20 minutes each day which
was previously needed to complete driver paperwork. It
validates a driver's activity and allows him or her to record
unplanned events and abnormal conditions. In other words,
the system is based on the principle that the information
supplied by the driver is as important as the information
supplied by fleet management.
Fleet Management
The XATA system provides a continuous flow of information
that communicates fleet objectives to your entire
transportation team. The system learns the profile of your
fleet; every driver, every vehicle, every customer; and
collects operational data that can be used by management
for recognition, analysis, and reporting.
Dispatch
Dispatchers find that the XATA system improves dispatching
through the accurate learned route detail that is automatically
captured by the system. Accurate leg detail and accurate
stop detail by site support the improvement of future routes
that are optimum for the business and achievable by the
drivers.
Safety
Compliance and safety personnel like the system because it
relieves the extensive paper work required for compliance
The XATA system collects and distributes mission-critical
customer service information that can be used to increase
satisfaction and communication with your customers. Fleet
management can establish pickup and delivery windows by
customer (and even by product type), display a planned time
of arrival to the driver enroute, display an estimated time of
arrival that constantly updates for the driver, and measure
on-time delivery percentage when the trip is completed.
Information collected can be used to further analyze delivery
windows, routes, delays, times, rates and costs.
Maintenance
The XATA system provides your maintenance personnel with
valuable information to help with repairs and predicting
potential problems. The system utilizes on-the-road warning
diagnostics that are captured by the Driver Computer;
conditions are detected and reported before they turn into a
disabled vehicle problem. The system also monitors idle
time, distinguishing between engine miles and road miles to
help reduce wear on the engine.
M.I.S.
MIS will find the XATA system invaluable for billing, payroll,
maintenance, and customer records. Because the data
handling and entry is reduced and data is extended to and
from the vehicle, the savings are considerable. XATA system
software integrates easily into your existing corporate
information network to assist you in collecting and distributing
critical logistics data.
System Overview
XATA Onboard Computer System
R.O.I - Return on Information
Customer after customer has achieved an immediate and
measurable return on investment. These significant fleet
savings include:
•
Increased fuel economy
•
Improved routing and scheduling
•
Reduced driver, clerical and compliance paperwork
•
Reduced maintenance costs
•
Improved driver performance and safety
•
Increased driver productivity
•
Increased asset utilization
•
Better customer service
FOR MORE INFORMATION
XATA Corporation
151 E. Cliff Rd.
Suite 10
Minneapolis, MN 55337
1-800-745-9282
952-894-3680
Fax 952-894-2463
http://www.xata.com
Info@xata.com
Page 8
XATA Application Module (XAM) Installation
XM-05xx PARTS LIST
QTY
PART NO.
SA-00xx-xx
HW-0010-11
HW-0010-12
VK-100x
CA-000x
XP-000x
ME-0039-0x
VK-032x
ITEM DESCRIPTION
XATA Application Module
¼-20 x 0.75” Bolt
¼” Washer
Onboard Electrical Kit (shipped separately)
XAM Drop Cable Assembly (shipped separately)
Driver Display Kit (shipped separately)
XAM Mounting Bracket (shipped separately)
ORBCOMM Antenna Kit (shipped separately if required)
Before the Installation
Record the following information for entry into the Host System:
XAM Serial Number
Vehicle ID
Odometer Reading
Plan the locations of the parts that make up the Onboard System
The Onboard System consists of these components: the XAM; the XAM Mounting Bracket; the Electrical
Kit; the Drop Cable; the Driver Display Kit; and, if required, the ORBCOMM Antenna Kit (see the
individual installation guides). The Drop Cable connects the XAM to the XATA Interface Module (XIM) in
the Electrical Kit. The wires or cable in the Electrical Kit connects Power, Ground, and J1708 Signals to
the XIM. The cable in the Display Kit connects the Display to the XIM. It is best to install the Electrical
Kit first, followed by the Driver Display Kit, and then the XAM.
XATA Application Module Location
1.
2.
3.
4.
5.
6.
7.
8.
9.
The XAM must be mounted above any large metal surfaces. The XAM Mounting Bracket should
be installed directly to the cab and positioned away from other Antennas on the cab. If the XAM
has ORBCOMM communications see special mounting instructions in the ORBCOMM Antenna
Installation Guide. Optional mounting brackets may be purchased from XATA. Figure 1 shows
two typical mounting locations.
Securely fasten the XAM Mounting Bracket to the vehicle. Use lock washers on the bolts.
Securely fasten the XAM to the Mounting Bracket with the included bolts and washers.
Remove the protective cap on the XAM connector and connect the Drop Cable to the XAM. To
keep moisture out of the connector it is very important that the cable is hand tighten securely and
then using a pliers on the connector tighten the connector an additional 1/8th of a turn. The XAM
connector has a Corrosion Preventive Compound on the contact pins.
Route the Drop Cable between the XATA Application Module and the XIM. Use an existing
opening in the cab or drill a 7/8” hole and install the included grommet to protect the cable.
Secure the Drop Cable along the way with the included cable tie bases and cable ties. Clean
and dry the area where the cable tie bases are placed. Stay away from sharp edges, moving
parts, hot surfaces, tight bends, and cable stress. Do not damage the cable by over tightening
the cable ties. Verify the Drop Cable does not interfere with the normal operation of the vehicle.
Connect the Drop Cable to the XIM and hand tighten the connector securely. The XAM is now
installed and it will power up. The XAM will be fully operational in seven minutes.
If the Driver Display is installed it will display WAITING FOR VEHICLE SETUP.
To send a Vehicle Setup to the XAM the vehicle needs to be outside in an area with a clear view
of the sky.
Document DO-0024-05 Rev. E Page 1 of 2
Typical XAM
Mounting Locations
Figure 1. Typical XAM Mounting Location on Straight Truck and Tractor
Warning:
Changes or modifications to this unit not expressly approved by the party responsible for compliance
could void the user’s authority to operate this equipment.
RF Exposure Warning:
When installed as directed, this equipment complies with radiation exposure limits for general
population/uncontrolled exposure. To ensure user’s safety and to satisfy RF exposure requirements for
mobile transmitting devices, this unit must be installed so that a minimum separation distance of 20 cm
is always secured between the transmitting structure and the body of the user or nearby
persons.
NOTE: This equipment has been tested and found to comply with the limits for Class B digital devices,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful interference to radio or television
reception, which can be determined by turning the equipment off and on, the user is encouraged to try to
correct the interference by one or more of the following measures:
•
•
•
•
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
Consult the dealer or an experienced Radio/TV technician for help.
Document DO-0024-05 Rev. E Page 2 of 2
XATA Application Module (XAM) Installation to a VIMX4
XM-04xx PARTS LIST
QTY
PART NO.
ITEM DESCRIPTION
SA-00xx-xx
XATA Application Module
HW-0010-11
Bolt, ¼-20 x 0.75”
HW-0010-12
Washer, ¼
CA-000x
XAM Drop Cable Assembly (shipped separately)
ME-0039-0x
XAM Mounting Bracket (shipped separately)
VK-032x
ORBCOMM Antenna Kit (shipped separately if required)
Plan the locations of the parts that make up the Onboard System
The Onboard System consists of these components: the XAM; the XAM Mounting Bracket; the Onboard Installation
Kit; the XAM Drop Cable; the Driver Computer; and, if required, the ORBCOMM Antenna Kit (see the individual
installation guides). The Drop Cable connects the XAM to the VIMX4 (from the Installation Kit). The wires or cable in
the Electrical Kit connects Power, Ground, and Vehicle Signals to the VIMX4. The VIMX4 DC Cable connects to the
Driver Computer. It is best to install the Installation Kit first, then the Driver Computer, and then the XAM.
XATA Application Module Location
1.
The XAM must be mounted above any large metal surfaces. The XAM Mounting Bracket should be installed
directly to the cab and positioned away from other Antennas on the cab. If the XAM has ORBCOMM
communications see special mounting instructions in the ORBCOMM Antenna Installation Guide. Optional
mounting brackets may be purchased from XATA. Figure 1 shows two typical mounting locations.
2.
Securely fasten the XAM Mounting Bracket to the vehicle. Use lock washers on the bolts.
3.
Securely fasten the XAM to the Mounting Bracket with the included bolts and washers.
4.
Remove the protective cap on the XAM connector and connect the Drop Cable to the XAM. To keep moisture
out of the connector it is very important that the cable is hand tighten securely and then using a pliers on the
connector tighten the connector an additional 1/8th of a turn. The XAM connector has a Corrosion Preventive
Compound on the contact pins.
5.
Route the Drop Cable between the XAM and the VIMX4. Use an existing opening in the cab or drill a 7/8”
hole and install the included grommet to protect the cable.
6.
Secure the Drop Cable along the way with the included cable tie bases and cable ties. Clean and dry the area
where the cable tie bases are placed. Stay away from sharp edges, moving parts, hot surfaces, tight bends,
and cable stress. Do not damage the cable by over tightening the cable ties. Verify the Drop Cable does not
interfere with the normal operation of the vehicle.
7.
Connect the Drop Cable to the XATALink connector on the VIMX4 and hand tighten the connector securely.
The XAM is now installed and it will power up.
8.
To check the operation of the XAM the vehicle needs to be outside in an area with a clear view of the sky and
the Driver Computer Service Parameters must be setup.
9.
To check GPS operation touch the READY FOR NEW TRIP screen on the Driver Computer to display the
following sequence of screens:
NEW-TRIP
SERVICE
DIAGNOSTICS
GNRL ENGIN
COMM-MSGS MESSAGES
CLEAN
EXIT
SET-UP
ADJS
XID
STATUS:NORMAL
SPEED EVNT
LAT = 044º 46' 48.546" N
FUEL
LON = 093º 48' 08.120" W
GPST MEM
BRAKE WCOM ATA
DATE:05-23
10:50:45
10. Touch SERVICE on the screen shown at the left, touch DIAGNOSTICS on the next screen, then touch GPST
on the Diagnostics Menu to display the GPS Status screen. The status line shows INITIALIZING or OBC NO
RESP while the XAM is powering on and BLOCKED while the GPS is acquiring satellites. This can take up to
seven minutes. The status should then change to NORMAL and a latitude / longitude reading should be
displayed. If the status remains BLOCKED the XAM may not be properly positioned.
Document DO-0027-02 Rev. D Page 1 of 2
Typical XAM
Mounting Locations
Figure 1. Typical XAM Mounting Location on Straight Truck and Tractor
Warning:
Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the
user’s authority to operate this equipment.
RF Exposure Warning:
When installed as directed, this equipment complies with radiation exposure limits for general population/uncontrolled
exposure. To ensure user’s safety and to satisfy RF exposure requirements for mobile transmitting devices, this unit
must be installed so that a minimum separation distance of 20 cm is always secured between the
transmitting structure and the body of the user or nearby persons.
NOTE: This equipment has been tested and found to comply with the limits for Class B digital devices, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in
a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio / TV technician for help.
Document DO-0027-02 Rev. D Page 2 of 2

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