API Healthcare PROXAW01 RFID Badge Reader User Manual system installation manual

API Healthcare Corp. RFID Badge Reader system installation manual

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TA-500 Badge Reader Installation and Configuration Guide DSI Version 2.0 – 2.3

TABLE OF CONTENTS THE TA-500 DEVICE .................................................................................................1SUPPORTING DOCUMENTATION .............................................................................................. 1PARTS IDENTIFICATION - FRONT ............................................................................................. 2PARTS IDENTIFICATION – BACK .............................................................................................. 4PARTS IDENTIFICATION – INSIDE ............................................................................................ 5MOUNTING BRACKET DIMENSIONS ........................................................................................ 6COMMUNICATION CONFIGURATION DIAGRAMS ................................................................ 7DEVICE SPECIFICATIONS ........................................................................................................... 8FCC RULES ..................................................................................................................................... 9BADGE REGISTRATION ............................................................................................................. 10SUCCESSFUL REGISTRATION ........................................................................................... 10UNSUCCESSFUL REGISTRATION ..................................................................................... 10RETURNING DEVICE FOR SERVICE ........................................................................................ 11DEVICE INSTALLATION ......................................................................................13DEVICE INSTALLATION GUIDELINES .................................................................................... 13WALL MOUNTING PROCEDURES ............................................................................................ 14INSTALLATION CONSIDERATIONS ................................................................................. 14NETWORK CONSIDERATIONS .......................................................................................... 14INSTALLATION: TA-500 COMMUNICATING VIA POE ................................................. 15INSTALLATION: TA-500 COMMUNICATING VIA POE LINE INJECTOR ................... 17CONFIGURATION SETTINGS ..............................................................................21SUPERVISORS MENU ON DEVICE ........................................................................................... 21MENU OPTIONS .................................................................................................................... 211. TERMINAL ID ............................................................................................................. 212. IP SETTINGS ............................................................................................................... 213. DEVICE VERSION...................................................................................................... 234. RAM & ROM ............................................................................................................... 235. DATE AND TIME ....................................................................................................... 236. TIME MODE ................................................................................................................ 237. DIAGNOSTICS ............................................................................................................ 23ENTER TO EXIT ............................................................................................................. 25TELNET MENU ............................................................................................................................. 26MENU OPTIONS .................................................................................................................... 27[1] CHANGE NETWORK CONFIGURATION .............................................................. 27[2] ADVANCED MENU OPTIONS ................................................................................ 28[3] SAVE CHANGES AND EXIT ................................................................................... 29[4] EXIT WITHOUT SAVING CHANGES .................................................................... 29ADDITIONAL FEATURES .....................................................................................31COMPLETE ENTRY KEY (RAPID ENTRY KEY) ..................................................................... 31AUTOMATICALLY ACCEPT BADGE REGISTRATION ......................................................... 32TA-500 ADMINISTRATION UTILITY .................................................................33INSTALLATION ............................................................................................................................ 33TA-500 ADMINISTRATOR UTILITY ......................................................................................... 33PROCEDURES ..........................................................................................................45PREPARING DEVICE FOR SERVICE ......................................................................................... 45REMOVING CLOCKINGS FROM TRAINING DEVICE ........................................................... 47DEVICE CONFIGURATION ........................................................................................................ 48TROUBLESHOOTING .................................................................................................................. 50

BADGE DOES NOT WORK IN DEVICE ............................................................................. 50BADGE REGISTRATION ..................................................................................................... 50DISPLAY WINDOW MESSAGES ........................................................................................ 51NOT ABLE TO COMMUNICATE WITH THE DEVICE .................................................... 51PARTS MAINTENANCE .........................................................................................53CLEANING/SCHEDULED MAINTENANCE ............................................................................. 53READHEAD-MAGNETIC ..................................................................................................... 53READ HEAD - BAR CODE ................................................................................................... 53CASE....................................................................................................................................... 54BATTERY REPLACEMENT ........................................................................................................ 54MATERIALS NEEDED ......................................................................................................... 54REPLACING THE BATTERY .............................................................................................. 54READ HEAD REPLACEMENT (MAGNETIC OR BAR CODE) ............................................... 57

1 Confidential – API Healthcare Corporation The TA-500 Device Copyright © 2006. All rights reserved. 2009-11-03 Chapter 1 THE TA-500 DEVICE Observe basic safety precautions when using electrical equipment. Please read all instructions first. Warranty will be void if device is wholly or partially inoperable as a result of not following these instructions. If you have any questions contact the API Healthcare Customer Support. This document contains specification, configuration, and wall mounting instructions for the TA-500 series. Interaction with the device is performed by registering the badge and touching the keypad. The device supports the use of magnetic, bar code, or proximity badges. The ability to support both magnetic or bar code with proximity on one device is also available. SUPPORTING DOCUMENTATION TA-500 Badge Reader Installation and Configuration Guide Reviews the hardware specifications, configurations, wall mounting instructions, administration tools, and device specific utilities. Device Manager User Guide Reviews the use of the Device Manager and other Device Tools used for configuring and communicating with the device on the api LaborWorkx system. Payrollmation Communications User Manual Reviews the use of the Payrollmation Series Enterprise Manager and other tool used for configuring and communicating with the device on the Payrollmation System (NT).

2 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. PARTS IDENTIFICATION - FRONT Display Window The Display Window displays the current date and time and messages identifying the success or failure a badge registration. Prompts for data entry also display in the window. Valid/Invalid LEDs The valid and invalid LEDs light to signify valid and invalid entries. Badge Slot Used with magnetic or bar code badges, the badge is swiped through the slot to register. The arrow at the top of the slot indicates the direction the magnetic stripe or bar code should face. This example reflects a magnetic reader. When the device does not contain a magnetic or bar code reader, the badge slot is not available. Proximity Reader The Proximity reader is only available on proximity devices. To register a proximity badge pass the badge in front of the 9-key on the keypad.

3 Confidential – API Healthcare Corporation The TA-500 Device Copyright © 2006. All rights reserved. 2009-11-03 Keypad The keypad is used to enter additional information at the device. Interaction with the device may include registering additional information about a shift or submitting non-productive time. Number Pad ............... Used to record values at the displayed prompts. CLR Key .................... The Clear Key is used to remove information currently displayed on the device. ENT Key .................... The Enter Key is used to save the entered data or to move to the next prompt. F1 Key ....................... Provides access to the setup and configuration menu for the device. Access is granted by depressing the F1 key until the "Supervisor PIN" prompt displays. Access to the menu is granted only with a valid PIN. F2/F3 Key .................. When the In/Out Keys are enabled, the F2 key is used to identify an In clocking, the F3 Key is used to identify an Out clocking. F4 Key ....................... Pressing the F4 key accesses the Non Productive data entry. When the key is depressed, the display changes to "Non Productive Entry…Please Present Badge". With a successful badge registration the user is able to record a non-productive entry. Complete Entry Key .. The F4 key may also be configured to serve as a Complete Entry key (or Rapid Entry key). When enabled, employees may use this key to quickly complete a productive entry versus pressing the ENT key or allowing the device to time out. Function Keys ............ The four keys located to the left of the keypad may be configured to automatically fill one prompt with data. In order to use this feature the Function Keys must be enabled. The data to fill the prompt must also be configured within the communications software for each device. If the Rapid Entry Key is enabled, the F4 key is not available as a function key. Security Lock This lock provides access to the inside of the unit for wall mounting or network connection. The lock requires a special key supplied with the device. Description: Security Key Part Number: SESK01010

4 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. PARTS IDENTIFICATION – BACK Cable Entry The network cable providing power and network is routed through this location. Wall Mounting Holes The unit is mounted to the wall. This part of the plate faces the wall. Cable Channels Channels are provided for mounting the device on a solid surface.

5 Confidential – API Healthcare Corporation The TA-500 Device Copyright © 2006. All rights reserved. 2009-11-03 PARTS IDENTIFICATION – INSIDE Battery The location of the battery. The battery keeps the internal clock and calendar operating when no power is applied. Read Head Assembly The read head (magnetic or bar code) is located below this plate. Serial Number The general location of the serial number. Proximity Indicator The light indicates the activity of the proximity reader, when present. RJ45 Ethernet Connector The location the network cable is connected to the device. The plug is inserted with the removal tab visible. The cable is routed through the hole provided on the back panel. MAC Address Label Location to identify the MAC address for the unit.

6 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. MOUNTING BRACKET DIMENSIONS

7 Confidential – API Healthcare Corporation The TA-500 Device Copyright © 2006. All rights reserved. 2009-11-03 COMMUNICATION CONFIGURATION DIAGRAMS Power Over Ethernet HUB Power Over Ethernet Line Injector

8 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. DEVICE SPECIFICATIONS Display 2 line by 16-character negative mode Liquid Crystal Display. Clock Dallas DS1307 Real-Time Clock (1): 56 Bytes SRAM (Battery Backed) Storage 1500 clockings Keypad Includes digits 0-9, clear key (CLR) enter key (ENT), and four additional function keys Card Magnetic Stripe: ABA/ISO2, track 2 used Bar Code: 3 of 9, Interleaved 2 of 5, Code 128 Infrared reader Proximity: Contact API Healthcare for additional information. Badge Thickness Magnetic and bar code badges only: 0.76 +- 10%mm. Battery Panasonic CR2032 3.0V. 3 year life. The back-up battery is designed to maintain the on board clock only. This battery does not have sufficient power to accept any badge entries. Communication IEEE 802.3 Auto-sensing 10/100 Base-T network interface Full or half duplex(auto-sensing) Environment 0-40°C (32-104°F), 20-80%RH, indoor, No Condensing Power TA-500 is IEEE 802.3af compatible (requires a power adapter for Endspan operation) TA-500 requests a Class 3 Power level Power supplied by Power Over Ethernet (PoE). Power source is by Line Injector (used when PoE is not available) or PoE enabled port. Line Injector: Input: 100-240V, 47-63Hz, 1.0A. Output: 48VDC, 270ma Power Cord: 6ft, 3-prong Power Switch None Dimensions Height: 5 7/8" (149.225mm) Width: 5 1/4" (133.35mm) Depth: 2"(50.80mm) Weight: 1.0 lbs (0.45 kg) Case UV protected high density plastic. Accessories (2) Mounting Screws, (2) Anchors (1) Security Case Screw (API Healthcare Part: SESS01010) (1) Security Key (API Healthcare Part: SESK01010) (1) PoE Endspan to Midspan Adapter (API Healthcare Part: TADON1010) (1) PoE Line Injector w/power cord (API Healthcare Part: TAPS01010) Reader Stand (optional) (API Healthcare Part: FINES1010) Ferrite (API Healthcare Part: SEFBC0101)

9 Confidential – API Healthcare Corporation The TA-500 Device Copyright © 2006. All rights reserved. 2009-11-03 FCC RULES FCC Interference Statement (Part 15.105 (a)) This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at his/her own expense. FCC Warning: Changes or modifications not expressly approved by the manufacturer responsible for compliance could void the end-user’s authority to operate this equipment. The following also applies if one of the following optional proximity type badge readers are installed: Contains FCC ID: W7N-PROXIC01 (iCLASS) Contains FCC ID: W7N-PROXIN01 (Indala) Contains FCC ID: W7N-PROXHI01 (HID PROX) Contains FCC ID: W7N-PROXAW01 (AWID) Compliance Statement (Part 15.19) This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: 1. This device may not cause harmful interference, and 2. This device must accept any interference received, including interference that may cause undesired operation. Warning (Part 15.21) Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. FCC Interference Statement (Part 15.105 (b)) This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one of the following measures: − Reorient or relocate the receiving antenna. − Increase the separation between the equipment and receiver. − Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. − Consult the dealer or an experienced radio/TV technician for help.

10 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. BADGE REGISTRATION The following summarizes the registration of the badge: Magnetic Holding the magnetic stripe away from the display window (facing the blue arrow), insert and slide the badge through the device's vertical slot in a smooth downward motion. Bar code Holding the bar code away from the display window (facing the blue arrow), insert and slide the badge through the device's vertical slot in a smooth downward motion. Proximity Holding the badge in front of the device up to two inches away, pass the badge over the 9 key on the keypad. Registration at the device is indicated by the following: Lights A green light indicates a badge was registered. A red light indicates an error in registration. Sound The valid audible tone sounds with a valid registration, the invalid audible tone sounds with an unsuccessful registration. Please note the sound volume cannot be adjusted. Display The first prompt for data is displayed with a valid registration or a message displays indicating the reason for an invalid registration. SUCCESSFUL REGISTRATION The following indicates a successful registration: • The valid LED displays green. • The valid audible tone is sounded. • The display window changes to the first data entry prompt. UNSUCCESSFUL REGISTRATION The following indicate an unsuccessful swipe. • No response from the device. or • The invalid LED displays red. • The invalid audible tone is sounded. • The message in the display window indicates the reason for the invalid entry. # Most unsuccessful swipes occur due to the badge being swiped too quickly, too slowly, or inserted in the wrong direction. When the badge is swiped unsuccessfully, register the badge again.

11 Confidential – API Healthcare Corporation The TA-500 Device Copyright © 2006. All rights reserved. 2009-11-03 RETURNING DEVICE FOR SERVICE Prior to returning a device to API Healthcare for service, contact API Healthcare Customer Support. A representative reviews several troubleshooting steps with you. In the event the device must be returned to API Healthcare for service, a Return of Merchandise Authorization (RMA) Number must be issued. IMPORTANT: • Any equipment received without an RMA number is returned to the customer without review. • If possible, use the original packaging materials when returning devices for service. This includes the box, anti-static bag, and Styrofoam holders. • When the device is mounted to a wall, the back plate does not need to be returned with the device. The device unit needs to be packaged in an anti-static bag and packed in a manner to prevent damage during shipping.

12 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. Notes

13 Confidential – API Healthcare Corporation Device Installation Copyright © 2006. All rights reserved. 2009-02-19 Chapter 2 DEVICE INSTALLATION DEVICE INSTALLATION GUIDELINES • Comply with all applicable laws, ordinances, building codes, and zoning regulations. • For IP communications, the device must be within 100 meters of a network closet. • Use only the supplied mounting bracket with this device. • Avoid areas of high magnetism. • Avoid areas with asbestos or lead. • Avoid areas that can disrupt electrical/network connectivity (i.e. by a MRI lab, large motors, etc.). • Avoid areas where the unit is in direct sunlight or in locations where the device is subjected to airborne dust, grease, or in areas of high humidity. • Slots and openings located in the back and bottom of the case provide necessary ventilation. To ensure reliable device operation and to protect the device from overheating, ensure these openings are not blocked or covered. • Avoid placing the device above a radiator or heat register. Leave sufficient space around the device when installing it to ensure proper ventilation. • In the event the reader is placed in a quiet zone, disable the sound. Sound may be disabled by using the TA-500 Administrator Utility (v2.0 or greater). • Place devices in areas of low patient/visitor traffic. • Install the device in a high employee traffic area, but not too high to avoid congestion. • The device should not be next to a common entrance especially if the work area is greater than a five-minute distance. • Place the device in areas regularly patrolled by security. • If rules are applicable, place device in sterile environments as needed. • If your facility has an architectural committee, have the plan reviewed and approved prior to wiring. • The location must be in accordance with American Disabilities Act. • To prevent serious damage to the device or injury to a person, do not place the device on an unstable cart, stand, or table. • Never spill liquids on the device. • Do not attempt to service the device yourself. Please refer all servicing to qualified API Healthcare service personnel. • Save the original shipping carton and packing material in case you need to ship your device. Be sure to repackage your device as it was originally packed.

14 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. WALL MOUNTING PROCEDURES INSTALLATION CONSIDERATIONS Review the following considerations before installing the device on any surface. NOTE: Proper on-site technical and physical considerations must be taken into account based on your needs. • The mounting area must be flat and vertical. The device's case is designed to provide maximum cooling when mounted to a flat surface. • Mount the back panel to wall. Do not add spacers to angle the bracket in any way. This affects the ability for the device to cool itself and could cause further difficulties affixing the device to the back panel. The device's case is angled to allow a wide range of users to view the device as long as the back panel is flush against the wall. • The back plate cannot be inset into the wall any deeper than the thickness of the bracket itself. Mounting the back plate too deep results in not being able to attach the device to the back plate. • Locate and route the Ethernet cable to the device before affixing the device to the back plate. Ensure to include enough slack in the cable to facilitate easy application and removal of the device. Cables should not be taut at any time affixing the device to the back plate. • Installation of the supplied ferrite on the CAT 5 Ethernet cable is required to comply with FCC regulation. The ferrite material is made to specifically absorb noise in the higher frequencies. The ferrite is installed on the reader's side of the network, not the data closet side. • A Single Gang Electrical box may be used to house the ferrite and Endspan to Midspan Adapter (when used). • For devices requiring the end-user to swipe a badge, ensure adequate clearance is available to allow the ID card to pass through the badge slot properly. NETWORK CONSIDERATIONS • The ferrite requires 3 turns of the network cable through it in order to be effective. The ferrite must be installed on the device side, not the data closet side of the network cable. • The distance from the ferrite to the Line Injector (when used) follows standard networking guidelines for distance. The Line Injector does not need to reside by the device, it can reside in the data closet.

15 Confidential – API Healthcare Corporation Device Installation Copyright © 2006. All rights reserved. 2009-02-19 INSTALLATION: TA-500 COMMUNICATING VIA POE Obtain the following: • Device with back plate • Security Key • 2 Mounting Screws • Ferrite • PoE Endspan to Midspan Adapter • Single Gang Electrical box (optional for storage) • Philips Head screw driver. • Hand drill • Pencil or other marking tool. Installation: 1. On the wall perform one of the following: • Install the Single Gang Electrical box • Mark the wall where the back plate is to be placed and mark the 2 holes to drill. Drill the 2 mounting holes. 2. Extend a length of 13 inches to provide ample cable for installation.

16 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. 3. Install the ferrite. With 1-¼" of network cable in front of the ferrite, wrap the remaining cable 3 times around the ferrite. Close the ferrite. 4. Attach the PoE Endspan to Midspan Adapter. 5. When an electrical box is used, insert the ferrite first, then the adapter in the box. 6. Route the Ethernet cable from the Endspan to Midspan Adapter through the entry on the back panel. 7. Mount the back plate to the Electrical box or wall with the 2 supplied screws. 8. Connect the Ethernet cable to the device. Verify information displays on the display window to indicate the device has power. 9. Slowly lower the unit onto the back plate until the unit is firmly attached. 10. Using the Security Key, tighten the security screw to prevent device from being removed from the wall.

17 Confidential – API Healthcare Corporation Device Installation Copyright © 2006. All rights reserved. 2009-02-19 INSTALLATION: TA-500 COMMUNICATING VIA POE LINE INJECTOR Obtain the following: • Device with back plate • Security Key • 2 Mounting Screws • Ferrite • Line Injector • Single Gang Electrical box (optional for storage) • Philips Head screw driver. • Hand drill • Pencil or other marking tool. Installation: 1. On the wall perform one of the following: • Install the Single Gang Electrical box • Mark the wall where the back plate is to be placed and mark the 2 holes to drill. Drill the 2 mounting holes. 2. Extend a length of 22 inches to provide ample cable for installation.

18 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. 3. Install the ferrite. With 10" of network cable in front of the ferrite, wrap the remaining cable 3 times around the ferrite. Close the ferrite. 4. When an electrical box is used, insert the ferrite in the box. 5. Route the Ethernet cable through the entry on the back panel. 6. Mount the back plate to the Electrical box or wall with the 2 supplied screws. 7. Connect the Ethernet cable to the device. Verify information displays on the display window to indicate the device has power. 8. Slowly lower the unit onto the back plate until the unit is firmly attached. 9. Using the Security Key, tighten the security screw to prevent device from being removed from the wall.

19 Confidential – API Healthcare Corporation Device Installation Copyright © 2006. All rights reserved. 2009-02-19 Notes

20 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. Notes

21 Confidential – API Healthcare Corporation Configuration Settings Copyright © 2006. All rights reserved. 2008-04-29 Chapter 3 CONFIGURATION SETTINGS Configuration to communicate to the device is performed either at the device or using Telnet. Note: The Setup Badge used for the Employee Information Station or TA20 badge reader may also be used. SUPERVISORS MENU ON DEVICE The Supervisors Menu is available for defining parameters used on the device. Perform the following to access the Supervisors Menu on the device: 1. Hold down the F1 key until the display changes from 'Present Badge' to 'Supervisor PIN'. 2. Enter the PIN and press the ENT key. The default PIN is '415049'. The value may be configured within the Supervisors Menu or by depressing the 3 key while booting the device. Use the F3 key to view the next menu option, the F2 key to view the previous menu option. NOTE: There is a 4-6 second wait for user input during the menu options. When no input is made, the system automatically exits the supervisors menu and returns to the default reader state. MENU OPTIONS 1. Terminal ID 1. View Term ID. Press 1 to view the current terminal number configured. Press the ENT key to return to the Terminal ID menu. 2. Set Term ID. Press 2 to configure a new terminal number. Please note this value is updated automatically by the communication software with the number configured in the software. Enter to Exit. Press the ENT to return to the Supervisors Menu. 2. IP Settings 1. View Network. Press 1 to view the current network type setting. Available network types include DHCP or STATIC. The default setting is DHCP. 1. Network Type. Press 1 to view the configuration on the device for network communications. Press the ENT key to return to the Network Type menu. Available network types include: DHCP or STATIC. The default setting is DCHP. 2. Hostname. Press 2 to display the Hostname currently configured on the device. The default is Cnnnnnn where nnnnnn is the last 6 digits of the device's MAC address. Press the ENT key to return to the Network Type menu.

22 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. 3. MAC Address. Press 3 to display the MAC Address assigned to the device. Press the ENT key to return to the Network Type menu. 4. IP Address. Press 4 to view the current IP address used by the device. Press the ENT key to return to the Network Type menu. 5. Subnet. Press 5 to view the current Subnet address used by the device. Press the ENT key to return to the Network Type menu. 6. Gateway. Press 6 to view the current Gateway address used by the device. Press the ENT key to return to the Network Type menu. 7. DNS Server. Press 7 to view the current DNS Server IP address used by the device. Press the ENT key to return to the Network Type menu. 8. Remote Port. Press 8 to view the current Remote Port configured on the device. Press the ENT key to return to the Network Type menu. 2. Set Network. Press 2 to configure the network settings. 1. Network Type. Press 2 to view the Set Network Type menu. 1. Set DHCP. Press 1 to configure the device to communicate using DCHP. 2. Set Static. Press 2 to configure the device to communicate using a static IP address. Enter the IP Address, Subnet, Gateway, DNS Server and Remote Port values. All digits need to be entered including leading zeroes. Press the CLR key to remove the previously entered digits. Press the ENT key to save the address. 2. IP Address. Press 2 to enter a valid IP address when the Network Type is set to STATIC. All digits need to be entered including leading zeroes. Press the CLR key to remove the previously entered digit. Press the ENT key to save the address. 3. Subnet. Press 3 to enter a valid Subnet address. All digits need to be entered including leading zeroes. Press the CLR key to remove the previously entered digit. Press the ENT key to save the address. 4. Gateway. Press 4 to enter a valid Gateway address. All digits need to be entered including leading zeroes. Press the CLR key to remove the previously entered digit. Press the ENT key to save the address. 5. DNS Server. Press 5 to enter the DNS Server IP address. Add digits need to be entered including leading zeros. Press the CLS key to remove the previously entered digit. Press ENT to save the address. 6. Remote Port. Press 6 to enter a valid port number. When 0 is entered, the value configured from the communication software is updated to the device. The value may be entered manually; however it must match the value in the communication software. This value must be greater than 10001 and less than 65535. Ports 14000 to 14009 are reserved and cannot be used. Press the CLR key to remove the previously entered digit. Press the ENT key to save the address. 7. Renew DHCS. Press 7 to view the current DNS Server configuration. Press ENT to return to the IP Settings menu. Enter to Exit. Press the ENT to return to the Supervisors Menu. Enter to Exit. Press the ENT to return to the Supervisors Menu.

23 Confidential – API Healthcare Corporation Configuration Settings Copyright © 2006. All rights reserved. 2008-04-29 3. Device Version 1. App Version. Press 1 to view the current application version number for the program installed on the device. Press the ENT key to return to the Device Version menu. 2. Boot Version. Press 2 to view the current boot version number for the program installed on the device. Press the ENT key to return to the Device Version menu. 3. DSI Version. Press 3 to view the current DSI version number for the program installed on the device. Press the ENT key to return to the Device Version menu. 4. Client Code. Press 4 to view the current client code for the program installed on the device. Press the ENT key to return to the Device Version menu. Enter to Exit. Press the ENT to return to the Supervisors Menu. 4. RAM & ROM 1. RAM Version. Press 1 to view the current RAM version number for the program installed on the device. Press the ENT key to return to the RAM & ROM menu. 2. ROM Version. Press 2 to view the current ROM version number for the program installed on the device. Press the ENT key to return to the RAM & ROM menu. Enter to Exit. Press the ENT to return to the Supervisors Menu. 5. Date and Time 1. Set Date. Press 1 to change the date. All digits need to be entered including leading zeroes. Press the CLR key to remove the previous digit. Press the ENT key to save the new date. 2. Set Time. Press 2 to change the time. Enter the date using the 24 hour format. All digits need to be entered including leading zeroes. Press the CLR key to remove the previous digit. Press the ENT key to save the new time. Enter to Exit. Press the ENT to return to the Supervisors Menu. 6. Time Mode 1. 24 Hour Mode. Press 1 to configure the device to display the time with a 24-hour format. 2. 12 Hour Mode. Press 2 to configure the device to display the time with a 12-hour format. Enter to Exit. Press the ENT to return to the Supervisors Menu. 7. Diagnostics 1. Badging. Press 1 to access the Badge Swipe prompt. Register the badge to view the raw data encoded on the badge. 1. Raw Data. Press 1 to view the contents encoded on the badge. This option shows all characters read from the badge. 2. Formatted Data. Press 2 to view the badge number used from the badge. This option shows the badge number as detected by the badge format configuration.

24 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. 2. LEDs. Press 2 to test the operation of the red and green LEDs. 1. Green LED. Press 1 to toggle the green LED on and off. 2. Red LED. Press 2 to toggle the red LEN on and off. 3. Both LEDs. Press 3 to toggle both the red and green lights on and off. Enter to Exit. Press the ENT key to return to the Diagnostics menu. 3. LCD Screen. Press 3 to test the LCD panel display. The top and bottom LCD alternately display. 4. Keypad Press 4 to test the keypad. Press any key on the keypad to display the results in the display. 5. Buzzer. Press 5 to test the sounds 1. Success Sound. Press 1 to sound the success tone. This is the sound presented when a badge is successfully registered. 2. Fail Sound. Press 2 to sound the unsuccessful tone. This is the sound presented when a transaction is cancelled. Enter to Exit. Press the ENT key to return to the Diagnostics menu. 6. Hardware 1. Export Trans. Press 1 to display the menu of options for outputting the data to the serial port. A special cable must be used to successfully export the data. Contact the API Healthcare Customer Support for additional information about using this feature. 1. Export NT. Press 1 to export the data in the format for the Payrollmation NT system. The Clock History conversion tool must be used to import the data to the system. 2. Export LWx. Press 2 to export the data in the format for the api LaborWorkx system. The Transaction Maintenance utility must be used to import the data to the system. 3. Export Raw. Press 3 to export the raw data. This sends everything present in the EEPROM chips including valid and invalid data. This capture cannot be used to import information to the database. 2. Memory Test. Press 2 to test the ability to store data on the device. This process overwrites the memory devices used on the device. Any transactions stored on the device are removed when this option is selected. Erase All? 1. Yes. Press 1 to perform the memory test. 2. No. Press 2 to return you to the Memory Test menu. Enter to Exit. Press the ENT key to return to the Diagnostics menu. 7. Supervisor PIN. Press 7 to configure the number used to access the Configuration menu. The PIN may be any number consisting of 4 to 10 digits. 8. Power Monitor. 1. Battery. Press 1 to display the current voltage on the battery. 2. Power In. Press 2 to view the current voltage used by the device. This number fluctuates by a minimal amount. Enter to Exit. Press the ENT key to return to the Diagnostics menu.

25 Confidential – API Healthcare Corporation Configuration Settings Copyright © 2006. All rights reserved. 2008-04-29 9. Reset. Press 9 to display the available menu items for resetting the device. 1. Fac Defaults. Press 1 to reset the device using the factory default. This clears any configuration data including the IP settings, badge configuration, and prompt data. 2. Reset Device. Press 2 to reset the CPUs operating on the device. This option does not clear any data, it only restarts the device. 3. IP Firmware Update. Press 3 to update the IP firmware on the device. 4. Reset Password. Press 4 to reset the device password. Enter to Exit. Press the ENT key to return to the Diagnostics menu. Enter to Exit. Press the ENT to return to the Supervisors Menu. Enter to Exit Press the ENT key to exit the menu and return to the default mode.

26 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. TELNET MENU Ability to configure the device is available by using Telnet. Perform the following to access the menu via Telnet. 1. Ensure the device is powered and communicating on the network. 2. Open a Command Prompt window. From the Start menu select All Programs, Accessories, and then Command Prompt. 3. Enter one of the following commands: "telnet Cnnnnnn 9999" where Cnnnnnn is the hostname. The default hostname is Cnnnnnn where nnnnnn are the last 6 digits of the MAC address on the device. "telnet #.#.#.# 9999" where #.#.#.# is the IP address configured. 4. When prompted enter the login and password. The login is 'apitech'. The initial password is 'password'. ************************************************* * TA-500 Time & Attendance * * Telnet Server * ************************************************* Login: apitech Password: *******

27 Confidential – API Healthcare Corporation Configuration Settings Copyright © 2006. All rights reserved. 2008-04-29 MENU OPTIONS The initial menu displays a summary of the current settings for the device. CURRENT TA500 DEVICE SETTINGS -------------------------------------------------- MAC Address: 00-11-22-33-44-55 Current IP Address: 1.7.7.170 Current Subnet Mask: 255.255.255.0 Current Gateway: 1.7.7.1 Current DNS: 0.0.0.0 Hostname: C334455 Comms Version: 0.0.0.0 NETWORK CONFIGURATION --------------------------------------------------- NETWORK CONFIG: DHCP Menu Options: [1] Change Network Configuration {2} Advanced Menu Options [3] Save Changes and Exit [4] Exit Without Saving Changes Your Command[1-4]: [1] Change Network Configuration Enter 1 to change the network configuration. Select whether to configure a static IP address (#1) or DHCP (#2). Your Command[1 – 4]: 1 Please select address assignment method: [1] Static [2] DHCP When selecting #1 to configure a Static IP address, enter the IP address, Subnet Mask, and Gateway address accordingly. Press ENT to move to the next line. When no data is entered, the current setting remains. Method[1 – 2]: 1 Address assignment set to: Static Please enter local IP address[x.x.x.x]: 1.7.1.1 IP Address set to:1.7.1.1 Please enter Subnet Mask{x.x.x.x]: 255.255.255.0 Subnet Mask set to:255.255.255.0 Please enter Default Gateway[x.x.x.x]: 1.7.7.7 Gateway set to:1.7.7.7 Please enter DNS Server[x.x.x.x]: 0.0.0.01

28 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. When selecting #2 to configure DHCP; enter the hostname. The default hostname is Cnnnnnn where nnnnnn is the last six digits of the MAC address. A valid hostname contains 1 to 16 digits. Press ENT to move to the next line. When no data is entered, the current setting remains. Method[1 – 2]: 2 Address assignment set to: DHCP Please enter Hostname: [2] Advanced Menu Options CURRENT DEVICE SETTINGS --------------------------------------------------- MAC Address: 00-11-22-33-44-55 Current IP Address: 1.7.7.170 Current Subnet Mask: 255.255.255.0 Current Gateway: 1.7.7.1 Hostname: C334455 IP PORT CONFIGURATION --------------------------------------------------- UDP Local Port: 600 UDP Remote Port: 10000 UDP Idle Time: 10 SERIAL PORT SETTINGS --------------------------------------------------- BAUD rate: 38400 Advanced Menu Options: [1] Change IP Port Configuration {2} Restart Device [3] Load Factory Default Settings [4] Load Saved Settings [5] Change Password [6] Return to Main Menu [7] Save Changes and Exit [8] Exit Without Saving Changes Your Command[1-8]:

29 Confidential – API Healthcare Corporation Configuration Settings Copyright © 2006. All rights reserved. 2008-04-29 [1] Change IP Port Configuration. Enter 1 to configure the IP Port configuration. Select [2] for UDP. Press enter to reach the option 'Please enter the UDP remote port. Enter the value and press Enter to complete the entry. The other settings are not used. For the Remote Port, when the value is configured with 0, the device acquires the value configured within the communications software. When the value is configured manually, it must match the value in the communications software. 0 is the default. Your Command[1 – 7]: 1 Please select an IP port type: [1] TCP [2] UDP Type[1 – 2]: 2 IP Port set to: UDP Please enter the UDP local port: Please enter the UDP remote port(0 for any port): 0 UDP Remote Port set to:10100 Please enter the UDP packet idle time(10ms units): [2] Restart Device. Enter 2 to reset the CPUs operating on the device. This option does not clear any data, it only restarts the device. [3] Load Factory Default Settings. Enter 3 to reset the device using the factory default. This clears any configuration data including the IP settings, badge configuration, and prompt data. [4] Load Saved Settings. Enter 4 to reload the settings currently saved on the device. [5] Change Password. Enter 5 to configure a new device password. Password must be between 1 and 20 characters. [6] Return to Main Menu. Enter 6 to return to the main menu. [7] Save changes and Exit. Enter 7 to save changes and exit from the Telnet session. [8] Exit Without Saving Changes. Enter 8 to exit from the Telnet session without saving any changes. [3] Save Changes and Exit Select Menu option 3 to save any changes configured and exit the Telnet menu. [4] Exit Without Saving Changes Select Menu option 4 to exit the Telnet menu without saving any changes you may have configured.

30 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. Notes

31 Confidential – API Healthcare Corporation Additional Features Copyright © 2006. All rights reserved. 2008-04-29 Chapter 4 ADDITIONAL FEATURES COMPLETE ENTRY KEY (RAPID ENTRY KEY) Employees may use this key to quickly complete a productive entry versus pressing the ENT key or allowing the device to time out. Badging Example 1 • Swipe badge • Press the F4 key to complete the entry Badging Example 2 • Swipe badge • Enter Special Code entry • Press the F4 key to complete the entry The Complete Key (Rapid Key) is configurable on each device. When enabled, the F4 key is not available for a function key. Perform the following to enable/disable this key. 1. Log into theTA500 Administrator Utility. 2. Select the 'Update Reader Information' option. 3. Select the 'Update Reader Configuration' option. 4. In the Transaction Config section, click on the Rapid Key Enabled option to enable the feature. To disable, click the Rapid Entry Enabled option to remove the check mark. 5. Click the Next button to continue with the reader configuration. Click Cancel to abort the process without saving the new settings. 6. Click Finish to exit the utility.

32 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. AUTOMATICALLY ACCEPT BADGE REGISTRATION The typical operation of the badge reader is when a badge is registered at the device, additional prompts for information display. When no entry for these prompts is entered, the registration is automatically accepted after several seconds of inactivity. The employee may also select the Complete Key (Rapid Entry Key) F4, when enabled, to record the transaction. For devices where no additional prompt entry is used, the device may be configured to automatically accept the badge registration without additional activity. The interaction with the device would be: Device Display: PRESENT BADGE Employee registers badge. Device Display: TRANSACTION ACCEPTED Note: This feature should not be used on devices where special code entry or labor distribution changes for productive entries are needed. Note: Entry for non-productive entry remains the same. Perform the following to enable/disable the Auto-Accept Feature 1. Log into the TA500 Administrator Utility. 2. Select the 'Update Reader Information' option. 3. Select the 'Update Reader Configuration' option. 4. In the Transaction Config section, click on the Auto Accept Transaction option to enable the feature. To disable, click the Auto Accept Transaction option to remove the check mark. 5. Click the Next button to continue with the reader configuration. Click Cancel to abort the process without saving the new settings. 6. Click Finish to exit the utility.

$33 Confidential – API Healthcare Corporation TA-500 Administration Utility Copyright © 2006. All rights reserved. 2009-04-30 Chapter 5 TA-500 ADMINISTRATION UTILITY The TA-500 Administration Utility provides a means for configuring and verifying the current configuration of your TA-500 device. This stand-alone utility may connect to a device configured in the system database or manually by the device Hostname/IP address. INSTALLATION Workstation requirements include: • Microsoft® Windows® 2000 or greater • Microsoft® .NET Framework 1.1 (Service Pack 1) 1. Execute the setup TA500AdminSetup.exe from the ..\Setups\TA500 Utilities\API TA500 Administrator Utility folder. The following prompts for information appear: Welcome Select Next to continue. Ready To Install Select whether or not to place a shortcut on the desktop. Select Next to continue. Installation Complete Select Finish to exit the setup. 2. Oracle databases only. Execute ORACLE_NET.MSI to install necessary files to connect with an Oracle database. The files are located within the following folder: TA-500 ADMINISTRATOR UTILITY In order to use the TA-500 Administrator Utility, either of the following information is required to communicate with the device. • The database server name and database name where the device is configured. • The hostname or IP address of the device. TO PROCESS: 1. From the Start Menu, open the API TA-500 Administrator folder and select TA-500 Administrator, or select the icon from the desktop (when installed). 2. On the initial Welcome screen, select Next to continue.$

34 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. 3. Select the option for choosing the devices, enter the necessary information, then select Next to continue. Choose devices from a list in my database. Use this option to connect to your Time and Attendance database and choose from the list of configured devices. Select the type of database (SQL or Oracle) in use, then enter the connection information. SQL Database Server Name of the server the time and attendance database resides. Authentication Choose the desired login criteria, by Windows Authentication or SQL Server Authentication (requires a database user and password to be entered). Database Name of the Payrollmation System database. Oracle Database Service The service information for the time and attendance database server. Username Valid database user login name. Password Valid password associated with database username. I want to specify the devices manually Use this option to specify the devices manually, by either host name or IP address.

35 Confidential – API Healthcare Corporation TA-500 Administration Utility Copyright © 2006. All rights reserved. 2009-04-30 4. Select the option to perform operations on the device, then select Next to continue. Express Setup This option is not available when the 'I want to specify the devices manually option' is selected on the previous screen. Use this option to automatically setup the selected device. The latest values stored in the database are used or the user is prompted for information when necessary.

36 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. The following configuration screen appears when the Express Setup or Update Reader Information option is selected. Use Database Values Indicate whether to not the information for this section is obtained from the database. RAM Version Version number referenced for the RAM. The value needs to match the database. For customers with the TA20 model badge reader, this value must match the value on the TA20. For all other customers use the value API-B22 ROM Version Version number referenced for the ROM. This value needs to match the database. Value is always B01 for a time and attendance device. Client Code The client code assigned to the customer's system. Obtain from the database or enter accordingly. Misc Config Section Sound Enabled Indicator whether or not the sound is enabled. The sound includes the beeps for valid and invalid entry. api LaborWorkx® Mode This option only displays when the devices are specified manually. Use this option to configure the device for the api LaborWorkx system. This option should not be used when the device is communicating with the Payrollmation Series NT system.

37 Confidential – API Healthcare Corporation TA-500 Administration Utility Copyright © 2006. All rights reserved. 2009-04-30 Badge Type Enabled Magnetic Indicate whether or not the magnetic swipe is enabled on the device. When not checked, the magnetic swipe is disabled. Barcode Indicate whether or not the barcode swipe is enabled on the device. When not checked, the barcode swipe is disabled. Proximity Indicate whether or not the proximity reader is enabled on the device. When not checked, reading proximity badges is disabled. Transaction Config Rapid Entry Enabled When checked, the F4 key is used as a Complete Entry Key. Employees may use this key to quickly complete a productive entry versus pressing the ENT key or allowing the device to time out. When enabled, only F1 – F3 are available for configuring Hot Keys. Legacy Special Code When checked, the Special Code entry requires all special codes to be Entry entered as one value. Leading zeroes are needed when more than one 1-digit code is entered, for example enter codes 3 and 5 you would enter 305. This activity is the same as the TA20 badge reader. When not checked, the Special Code prompts individually for each code. This activity is the same as the EIS Badge Reader. In/Out Enabled When checked, the F2 and F3 keys are required for badging in or out. F2 indicates an in clocking, F3 an out clocking. After the badge is swiped, the user presses the F2 or F3 key. The additional prompts for data entry display after the F2 or F3 key is pressed. Auto Accept Transaction For devices where no additional prompt entry is used, the device may be configured to automatically accept the badge registration without additional activity. After the badge is registered the device displays 'Transaction Accepted'. No prompts display. NP Max Future Months When non-productive entry is enabled on the device, entry is limited to only 3 months in the future by default. To extend this timeframe, update this value for the number of months to permit data entry. NP Max Past Months When non-productive entry is enabled on the device, entry is limited to only 1 months in the past by default. To extend this timeframe, update this value for the number of months to permit data entry. iCLASS® Enabled When iCLASS technology is used, this option must be enabled. This setting in conjunction with the badge format configured on the device is used to decode the badge.

38 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. Update Reader Information Select this option to configure various settings on the device. The following options are available for selection. More than one option may be selected. Update DSI Select this option to update the DSI file on the device, only devices with a DSI not matching the file selected are updated. Choosing the Force DSI Update forces the file to be updated on the device regardless of the current version. Enter the location and name of the DSI file to update. Use the available Browse button to locate the file.

39 Confidential – API Healthcare Corporation TA-500 Administration Utility Copyright © 2006. All rights reserved. 2009-04-30 Update Badge Formats Select this option to upload a badge file (Badge.dat) to the device. Enter the location and name of the Badge.dat to update. Use the available Browse button to locate the file. Note: For the api LaborWorkx system the badge format may also be updated by using the Update Badge File option in the Device Manager. Update Reader Configuration Select this option to configure additional reader options and features. Refer to the previous section – Express Setup for information regarding the available configuration settings. Set Date/Time Select this option to update the date and time on the device. The date and time may also be set by selecting the Set Time option in the communication software. Get Reader Information Select this option to retrieve information from the TA-500 device(s). The following options are available for selection. More than on e option may be selected.

$40 TA-500 Badge Reader (DSI Version 2.0-2.3) Confidential – API Healthcare Corporation Installation and Configuration Guide Copyright © 2006. All rights reserved. Get Version Select this option to retrieve information regarding the current DSI version operating on the device. Get Badge Formats Select this option to retrieve the current badge format configured on the device. Get Reader Configuration Select this option to retrieve information regarding the various reader configuration settings. Export Transactions This option provides the ability to export transactions from the device to format specified. The following options are available for selection. Only one may be chosen. RAW Format Export Select this option to export all transactions to a non-specific format. The file is created in the directory indicated. Payrollmation Format Export Select this option to export transactions to the format read by the Payrollmation Series NT system. The file is created in the directory indicated. api LaborWorkx Format Export Select this option to export transactions to the format read by the api LaborWorkx system. The file is created in the directory indicated. Export Directory Enter the location to create the export file or use the available Browse button to select. The default directory is C:\Program Files\API TA-500 Administrator\TA-500 Administrator.$