BROTHER Word Processor Manual 98070356
User Manual: BROTHER BROTHER Word Processor Manual BROTHER Word Processor Owner's Manual, BROTHER Word Processor installation guides
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1
Setup, Getting Started,
File Manager, Fax, Internet and Email,
Calculator, World Clock, To Do List
& Troubleshooting
__'
GEOS
®
US ENGLISH
About this Manual
Welcome. Your new GeoBook
contains software programs that provide a
variety of features. Inside this manual, Book 1, you will find information on
setting up the notebook, getting started using programs, and using File
TM
.Manager to organize
notebook programs:
your documen',sl
You will also fred information
on these
Preferences.
Sets the system preferences, such as the clock.
Preferences also provides options for configuring a printer, modem,
optional serial mouse, and battery charging. See the chapter tiffed
Getting Started.
•
lnternet.
The Browser allows you to browse the World Wide Web
on the Internet. Emailer allows you_to send and receive email via the
Wodd Wide Web.
•
Calculator.
Performs
math
calculations.
function
key row to open file calculator
open. Press CALC again to close it.
Press the CALC
from
key from the
any program
you have
World Clock Keeps track of the time and date of any location in the
world. Press the WORLD key from the function key row to open the
the Wodd Clock from any program you have open. Press WORLD
again to close it.
• To Do List. Tracks and prioritizes tasks. Press the TO DO key from
.the function key row to open the To Do List from any program you
have open. Press EXIT to close it.
To register your notebook online, connect the modem to a phone
line. Then insert thediskette
labelled Online Registration in the disk
drive. Turn the notebook power on and click on File Manager. Click
on the drive A icon; then double-click on the GeoBook Online
Registration icon. Follow the tin-screen instructions to register your
new GeoBook"
For technical
assistance, you may call our customer service
representatives
at 800-284-1937
Technical Note: The first time you turn the power on to your notebook, it will
take several seconds for the programs to initialize.
I
I serial
N°m r:
Geoworks®
Geoworks.
application software and GEOS® operating
system
All rights reserved. United States Patent 5,327,529.
Part of the software
Hardware
in this product
and software
software
is @copyright STNC Enterprises
floating point math library copyright
copyright
CardTrick
operating
system
Flash File System
software
copyright
software
copyright
Word for Word import export software
copyright
@1989-1997
@1989-1997
@1990-1997
1994-1997. All rights reserved.
@1984-1991 Dimensions
Portions of this work are derived from The Standard C Library copyright
-by Prentice-Hall, and are used with permission.
ROM-DOS
I
Datalight,
Datalight,
Research, Inc.
@1992 by P.J. Plaguer, published
Inc.
Inc.
@1986-1993, Mastersoft,
Inc. All rights reserved.
The American Heritage Dictionary
licensed from Inso Corporation
@ 1989 by Inso Corporation.
All tights
reserved. Reproduction
or disassembly
of embodied
programs
or database
prohibited.
Based upon The
A_n
Heritage l_'ctionary,
Office Edition.
English Hyphenator licensed from Inso Corporation @1991 by Inso Corporation.
Reproduction or disassembly of embodied algorithms or database prohibited.
Electronic
Thesaurus
prohibited.
Thesaurus
licensed from Inso Corporation.
@1987 by Inso Corporation.
All rights reserved.
U.S. Pat. No. 4,724,523.
Reproduction
or disassembly
of embodied
programs
or database
Based upon Roget'sll:
TheNew Thesaurus
@1980 by Houghton
Mifflin Company.
International
CorrectSpell
English spelling correction
system
reselsfed .. Reproduction-Or_disassemblyof
embodi.._gdalgon_'thms
TM
Portions
All rights reserved.
of BIOS software
provided
by Phoen_
@1997
Portions of software pro-_fded by Brother International.
The GEOS software in this device contains
URW, GmbH, URW Roman@, URW Sans@,
@1994 by Inso Corporation.
or database
prohibited.
by Phoenix.
is a registered
Copyright@
trademark
Nimbus Q from Digital Typeface
and URW Mono@ are registered
of Mastersoft,
1997 by. Brother International
reserved.
Corp. and typefaces
from
trademarks of URW GmbH.
and Scrapbook
Corporation.
is a trademark of
All rights reserved.
from Media
Graphics
International
Portions of color clip art images in this product are provided
by Express Software,
Express Sofxware, Inc. Portions of color clip art images in this product
are provided
Art, Inc.@ Copyright
Studio Advertising
Art, Inc.
brand and product
TM
Inc. in the U.S.A.
Black & white clip aft'images
in this product are licensed
prote_ed
by U.S. and worldwide
copyright
laws.
All 0_er
.,
@1997 by Brother International Corporation.
Geoworks® and GEOS®, are registered trademarks of Geoworks;
Geoworks in the United States of America and other countries.
Mastersoft
All rights
All rights
names are trademarks or registered trademarks
and are
Inc.@ Copyright
by Studio Advertising
of their respective
holders.
Keepthismanualin a safeplaceforfuturereference.
Werecommend
thatyouwritetheunit'smodel
numberandserialnumber(fromtherearpanelof thekeyboard/printer
unit)in theblankspaces
atthe .
topof thepreviouspage.
FCC NOTICE
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio or television reception. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause intereference, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
•
•
•
Reorient or relocate the receiving antenna or increase the separation between the equipment and
receiver
Connect the equipment to an outlet on a circuit different from that to which the receiver is connected
Consult the dealer or an experienced radio/television technician for help (changes or modifications
not expressly approved by Brother International Corporation could void the Warranty)
This product uses RJllCiW jacks and is designed to connect
using a compatible modular jack that is Part 68 compliant.
to the telephone
network
or premises wiring
If this telephone equipment causes harm to the telephone network, the telephone company will notify
you in advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company will notify you as soon as possible. Also, you will be advised of your
right to f'de a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations, or procedures that
could affect the operation of the equipment. If this happens, the telephone company will provide advance
notice for you to make necessary modifications to maintain -uninterrupted service.
Do not connect
this equipment
to-pffrty-lincs-or_cOih-'-"6perated telephone
The FCC Registration number0n
this product
Commission Part 68 Rul_s. TO ensure product
product. Do not substitute adapters.
lines.
shows compliance with Federal Communications
compliance, use the AC adapter that comes with this
PEN: 0.369B
If trouble is experienced with this equipment for repair or warranty information, please contact Brother
International Corporation, 3131 Appling Road, Bartlett, TN 38133, (901) 373-8500. ff the equipment is
causing harm to the telephone network, the telephone company may request that you disconnect the
equipment until the problem is solved.
DOC NOTICE
This Class B digital opparatus meets all the requirements of the Canadian Interference-Causing
Equipment
Regulations. Le present appareil num6rique d6 la classe B respecte toutes les exigences du R_glement sur
le materiel brouilleur du Canada.
WARNING
- FOR YOUR
HEALTH
To avoid repetitive
motion
injuries
when using this keyboard,
we recommend
the
following
steps: maintain a comfortable,
straight wrist position when typing, take breaks,
at least every hour, to stretch hands and arms, and report any pain or other symptoms
to your physician.
Table of Contents
THEBASICS
1 Setting Up
,
1
Unpacking
..............................................................................
Parts and Features ........................................................................
C6mponent
Descriptions
1
2
..............................................................
3
Safety and Maintenance ...................................................................
Warnings and Cautions ................................................................
Cleaning ............................................................................
4
4
5
Connecting the AC Adapter ...............................................................
Opening the Notebook ...............................
. ....................................
Installing a Battery Pack ...................................................................
Charging the Battery Pack .................................................................
Battery Maintenance ..................................................................
6
6
7
8
9
Connecting a Printer
....................................................................
Setting Printer Preferences ............................................................
10
11
Connecting the Modem ..................................................................
Setting Modem Preferences
...........................................................
12
14
Connecting an Optional Monitor ..........................................................
Connecting an Optional External Mouse ...................................................
Setting-Mouse Preferences
......................
. ..... _..................................
15
15
16
Using Diskettes .........................................................................
Using PC Cards ......
_.. • ...............................................................
17
18
2 Getting Started
19
Using the Glidepad or Optional Mouse ....................................................
Performing tasks with the glidepad or optional mouse ...................................
On-Screen Pointer Shapes .............................................................
20
21
21
Using the Keyboard .....................................................................
Setting System Preferences ..............................
°.......
: .........................
Starting and Exiting Programs ............................................................
Working with Documents ................................................................
Creating and Opening Documents
.....................................................
What You Will See in a Document Window .............................................
22
25
26
"
Changing Your View of a Document Window
. .... .......................................
Showing or Hiding Scroll Bars .........................................................
Using Copy To ......................................................................
Making a Backup Copy of a Document
.................................................
Renaming a Document
...............................................................
Closing Documents ..................................................................
Closing without Saving ...............................................................
27
28
29
29
29
30
30
31
31
Contents i
Saving Documents
......................................................................
Setting Auto Save ....................................................................
31
33
Working with Menus ....................................................................
Opening a Menu and Making a Selection ...............................................
Using Underlined Letters to Make Menu Selections ......................................
34
34
35
Selecting from a Menu with Buttons or Check Boxes ......................................
Selecting from a Submenu .....................
".......................................
36
36
Using Shortcut Keys to Save Time and Work ............................................
Using Arrow Keys ...................................................................
Pinning a Menu ..........................................................
37
37
38
...........
Working with Dialog Boxes ..............................................................
Two Types of Dialog Boxes ............................................................
Responding to a Dialog BOx ...........................................................
38
38
39
Setting Printer Options ...........................
. ......................................
Getting Ready to Print .........................................
.. ....................
Setting Paper Type, Size, and Orientation (Options)
......................................
42
43
44
Using Online Help .......................................................................
Beyond the Basics .......................................................................
Using and Creating Templates ........................................................
Adding and Viewing Document Notes .................................................
Opening Two Documents at Once ......................................................
Naming a DOS File ...................................................................
45
47
47
50
51
52
Quick Start Exercise . ...............
53
3 File Manager_
_
.. ...................................................
.......................................
_
,
55
_tarting File Manager _. ......
. _._....._
: ...............
T.................................
Changing the View
...................................................
....................
Sorting Files .... :. .......................................................................
Working with Folders
...................................................................
Moving or Copying a File or Folder ....................................................
55
58
59
59
60
Viewing Information about Files and Folders ...............................................
Changing Information about Files and Folders ..............................................
Formatting and Copying Diskettes
....................
_ ...................................
Renaming, Duplicating, or Deleting a File or Folder
.........................................
62
64
65
66
MODEM A PPLI CATIONS
4"Fax and Data Modem
..................................
Before Sending a Fax ....................................................................
Sending a Fax ..........................................................................
_Using
a Cover Page
.................................................................
Using Manual Dial ...................................................................
Setting Advanced Fax Options
........................................................
-Fax Errors ..........................................................................
Contents ii
67
67
69
71
71
72
73
Sending and Receiving Information
.......................................................
Calling the Other Person before You Start ...............................................
Starting Communication ..............................................................
74
74
'74
Getting Ready to Communicate
.......................................................
Dialing ............................................................................
Having a Conversation ...............................................................
Sendifig Brief Messages and Files ......................................................
Receiving and Saving Messages and Files ...............................................
Using Scripts ........................................................................
76
78
79
79
82
85
5 Internet and Email
..................................
87
Installing the Browser ....................................................................
Establishing an Intemet/Email
Account and Setting Up ......................................
Using the Default Internet Service Provider
.............................................
Using Another Internet Service Provider ................................................
87
88
88
88
Browsing the Internet's World Wide Web ...................................................
Using Links to Access More Information or Other Web Pages ..............................
Searching the Current Web Page .......................................................
Printing the Current Web Page ........................................................
Saving Information from a Web Page ...................................................
Copying Text from a Web Page to the Clipboard .........................................
Going Directly to Another Web Page ..........
. ........................................
Saving a List of Web Pages (Bookmarks)
................................................
Using the History List to Access Web Pages .............................................
Searching_.fo_Information
on the Web ._.._, ..... ._.......................................
Browser Error Messag-es-..-_.-. _., .-, ....................................................
91
93
93
93
94
94
95
95
96
96
97
Customizing Your Web Browser ...........................................................
Selecting a Default Home Page ........................................................
Selecting Text (Font) Attributes ........................................................
Setting Memory Preferences ...........................................................
Selecting Display Preferences
........................................................
Customizing the Tool Bar ............................................................
98
98
98
99
100
100
Using Emailer .........................................................................
Setting Email Preferences ............................
,................................
Retrieving Email Messages ..................................
: ........................
Reading or Replying to New Mail .....................................................
Deleting Email Messages ............................................................
Printing Email ......................................................................
Creating and Sending Email Messages .........
• •......................................
Changing Text Appearance & Running Spell Check .....................................
Using Addressbook to Store Email Addresses ..........................................
Saving Emails as Files ...............................................................
Attaching or Including Files ..........................................................
Copying and Pasting Text to and from Email ...........................................
Working with Folders ...............................................................
101
101
103
1(_
105
105
106
108
108
109
110
111
111
Contents iii
Sorting Mail .......................................................................
Searching Mail .....................................................................
Setting Emailer Options
.............................................................
Email Error Messages ...............................................................
112
112
113"
114
FUNCTION KEY ACCESSORIES
6 Calculator
.........................................
115
Starting Calculator .....................................................................
Using Basic CalcuLator Functions .........................................................
Using the Calculator's Buttons and Keys ..............................................
Performing Calculations .............................................................
Order of Operations
................................................................
Handling Error or Overflow Conditions ................................................
Understanding
Memory
......................
115
116
116
118
118
119
_.........................................
Converting Measurements
.......................................
Calculator Worksheets ..................................................................
Home and Family ..................................................................
Retail .............................................................................
Financial ..........................................................................
• ......................
7 World Clock .......................................
S_rtig WorldC_ck. .................
_..... .............
. .............................
Setting Clock Options ...................................................................
125
:.. 126
126
127
8 To Do List .........................................
129
..............................
. .....................
APPENDIX
Troubleshooting
.....................................
l_ecifications
ck &White Clip'A_ i i i iii iii iii i i iiii
Color Clip Art .......................................
Index ...............................................
Contents iv
121
121
122
123
124
125
"_ewing Time Zones . .-. .... _.. :_:-.,-... __. ___-._.._ ......................................
Changing to Daylight Savings Time .......................................................
Starting To Do List .....................................................................
Adding Items to a List ..................................................................
Editing a To Do List ....................................................................
Customizing the To Do List ................................
Printing or Faxing a To Do List ....................................
Creating a New To Do List ..............................................................
120
129
130
131
132
132
133
135
138
iii iii iii iii i 139
145
147
1
Setting Up
This chapter explains how to set up your new GeoBook. It contains
instructions on maintenance,' using the battery pack, connecting a printer,
connecting the modem, and connecting an optional monitor and serial
mouse. This chapter also contains instructions on using diskettes and optional
PC cards.
Unpacking
Make sure that the following items are included
•
The GeoBook
•
AC adapter
•
One
•
program
•
Onetelephone
•
Manuals,
in the box:
unit
rechargeable
battery
pack
diskettes
Intemet
see tile -ac_:essory order
hardware
products:
line cord
Service
form
•
4 or 10 MB PC card
•
Battery
•
Carrying
to connect
Provider
inside
the modem
booklet,
and other
the box to purchase
these
literature
optional
pack
case
The accessory
order form also
available
for your notebook.
lists additional
software
products
that are
Setting Up 1
Parts and Features
3
15
16
17
4
I
13
14
5
12
6
10
8
9
18
19
24
23
22
Setting Up 2
21
Component
Descriptions
1 LCD Cover
Protects the keyboard and holds the LCD screen
2 LCD Screen
Displays program windows
3 Latch
Opens the top cover (push in)
4 PC Card Slot
Insert optional PC Cards here
5 Diskette Eject Button
Ejects diskette
6 Disk Drive
Insert diskette here
7 Disk Drive LED
Lights when a diskette is in use
8 Glidepad
Built-in mouse, allows you to move the arrow on
the screen
9 Top Buttonon Glidepad
Select button, corresponds to the left button on a
mouse
10 Bottom Button on Glidepad
Drag button, corresponds to the fight button on a
mouse
11 Battery Compartment
Holds the rechargeable batteries
12
Holds the keyboard and main components
Keyboard Unit
.o
13
Brightness Control
Changes the brightness of the back light on the
screen
14 Contrast €ontroF _
'ChatTges the darkness of the characters on tile
screen
15. P-ewer On LED
Lights when the power is ON
16
Battery Low LED
Lights when the battery is low
17
Battery Charge LED
Lights when the battery is on special charge
18
Power switch
Turns the notebook ON and OFF
19 Power Port
Connect the ;4C adapter here
20 AC Adapter
Plugs into power port and electrical outlet
21. Internal Modem Connection
Connects to a phone outlet with the RJ-11
telephone cable (labelled TEL)
22
Monitor Pod
Connects to an optional monitor (labelled VGA
PORT)
23
Parallel Port
Connects to a parallel printer (labelled PRINTER)
24 Serial Port
Connects to optional serial mouse or extemal
modem onpy (labelled COM)
Setting Up 3
Safety and Maintenance
Read and follow these warnings and cautions. Be sure to save these
instructions.
Warnings and Cautions
WARNING:
Warnings are to prevent risk of fire, shock, or other possible injury.
• Read and understand all instructions.
•
Follow all warnings and instructions marked on this product.
•
Do not use this product near water (bath tub, shower,
swimming pool, etc.) or other liquids or if you are wet.
•
Do not use this product near a gas leak.
•
Do not overload wall outlets and extension cords.
•
Install this product in a protected location where no one can
trip over any line or power cord. Protect cords from damage or
abrasion.
•
Do nottry to take apart or repair this equipment yourself.
Service should be performed by authorized service personnel
only. WarrantY will be voided!f you take the unit apart.
• check the i_wer-rating of this product on the rating plate as
well as the rating of your local power supply. Connect this
machine only to a matching power supply and grounded AC
outlet. Connecting this product to an incorrect voltage and
frequency may interfere with its operation and damage
electrical parts, and thereby void your manufacturer's
warranty.
•
In case of malfunction, immediately turn the unit OFF,
disconnect the AC adapter, and consult your authorized service
center.
Do not pull on the power cords or connection cables. To
disconnect, be sure to always grasp the plug itself.
If you spill liquid on the notebook, immediately turn it OFF,
disconnect the AC adapter, and consult your authorized service
center.
•
Setting Up 4
During thunderstorms, turn the unit OFF, disconnect the AC
adapter, and unplug the AC adapter from the AC outlet.
CAUTION:
Cautions will prevent you from damaging the product.
•
Avoid exposing the equipment to direct sunlight and other
sources of heat, excessive moisture, or dust. Be especially
careful not to leave the machine in an automobile exposed to
direct sunlight. The LCD screen cannot tolerate high
temperatures.
• Use the AC adapter supplied with this product. Do not
substitute adapters.
• Allow for open circulation of air around the notebook.
• Turn the unit OFF before replacing batteries or unplugging the
AC adapter.
•
Do not allow foreign matter to enter the interior of the machine
or get between the keys.
To avoid electrical interference, do not place the machine close
to a radio receiver or television. If it is close to a television set,
the disk drive may not work properly and diskettes may be
damaged.
After turning the equipment OFF, wait at least 10 seconds
before restarting. Failure to wait 10 seconds may disrupt the
start-up sequence, resulting in faulty operation and possible
hardware damage.
Cleaning
With the power OFF and the modem unplugged, clean the notebook
(except the LCD screen) with a soft, slightly moist cloth. Moisten with water;
never use detergents, abrasive cleansers, benzene, or other chemicals. Avoid
spraying aerosols near the notebook, which can blow dust and dirt particles
into the keyboard, glidepad, and disk drive.
CAUTION: For the LCD screen only, do not use water, Ketone,
aromatics, Acetone, or Ethyl Acetate. For the LCD, you may wipe lightly
using a soft cloth and one of the following solvents: pure isopropyl alcohol
(rubbing alcohol) or pure Ethyl alcohol. Never use alcohol that contains
water.
Setting Up 5
Connecting the AC Adapter
CAUTION:
Turn the unit OFF beam:
• disconnecting it from.the AC adapter;
• installing or removing a rechargeable battery; or
• connecting or removing any peripheral device, such as the
printer, external modem, or external mouse.
The first time you power
on your notebook, you
may have to wait several
seconds for the system
to ini#alize.
1.
Plug the AC adapter
into a wall AC outlet.
2.
Plug the AC adapter
cord into the power
3.
If you do not have a rechargeable
battery or do not wish to use it, you
can use the power switch to tum the unit ON. If you want to use the
rechargeable
battery, see page 7.
port on the unit.
Also, be sure to turn the
power ON to the
notebook before turning
the power ON to any
peripheral device.
Always turn the power
OFF to peripherals
before turning the power
OFF to the notebook.
Opening the_Notebook
Hold
the notebook
sqtieeze
Setting Up 6
with one hand.
the latch between
your
With your
thumb
other
hand
and forefinger;
on the top cover,
then
lift up.
Installing a Battery Pack
Your notebook
comes with a mchargeable
battery pack, allowing
you to use
the notebook
away from an AC outlet. You can also order an additional
battery pack
the box).
for longer
mobile
use (see
the accessory
order
form that came
in
Before using the battery, you must charge it. See page 8.
CAUTION:
Observe the following guidelines when using batteries:
Do not try to disassemble or burn the battery. It may burst.
If you are going to use the notebook for an extended period
with the AC adapter only, remove the nickel-cadmium battery
and store it in a cool, dry place. Be careful to prevent the
battery terminals from contacting metallic pisces. Recharge at
least once every 3 or 6 months, even if the battery has not been
used.
•
Never recharge the battery using a recharger other than the
built-in recharger of your notebook or that supplied by the
manufacturer.
IMPORTANT: If the battery is installed and the AC adapter is
connscted, never disconnect the adapter from the machine or from the
AC outlet before turning the notebook off. Doing so can damage
memO. g you'Wan_ t;_use the machine with battery power only, first
turn It OFF, disconnect the AC adapter, and then turn the notebook ON.
°ll_ To install
or remove
rechargeable
batteries:
1. With the power OFF and the LCD cover closed, turn the notebook upside
down; then open the battery compartment
by sliding the latch toward the
compartment cover and lifting up.
Setting Up 7
When using one battery,
you can install it in eider
the left or r_ght position,
2.
Insert the battery with the logo upside down, as shown,
until the latch at the top clicks; then close the cover.
and press gently
OR
Remove
the battery
by pushing
up on the latch as shown.
Charging the Battery Pack
You will have
to charge the battery
pack
before
use,
options: normal and special. Normal charging
takes
time, you can use the notebook.
The special charge
_ you cannot
use the note boo_ k du.dng
stmcial
To help conserve battery power, Lights Out
•saver when the AC adapter is not connected
A new battery must
be charged before
use.
Under various
state and local
laws, it may be
illegal to dspose
of
this batten/into the
municipal waste
stream. Check with
and you have two
15 hours, and during this
feature takes 6 hours, but
charge.
from Preferences
acts as a battery
and battery power alone is used.
Lights Out becomes
active after a period of non-use,
which you can set (see
pages 9 and 25). With battery power alone, Lights Out suspends
the screen
and background
functions.
With the AC adapter connected,
Lights Out brings
up a screen saver of your choice.
As the battery pack ages, it holds less and less charge and will eventually
need to be replaced. Be sure to dispose of used batteries properly.
• To charge normally:
your local solid
w_ste officials for
recycling options or
Leave the notebook
turned OFF and plugged
into the AC outlet
adapter for 15 hours initially. The battery charges.
using
the AC
proper dsposal.
OR
Plug the AC adapter into the wall outlet
The battery charges in 15 hours.
Setting Up 8
and turn the notebook
power
ON.
7"0stop charging the
battery after selecting
Start Charge, tum the
notebook OFF.
I_ To use special
1. With
If you disconnect the
AC adapter during the
special charge cycle,
charge:
the AC adapter
2.
Click on Preferences
3.
Click on Battery.
4.
Select
connected,
the notebook
on the Main Menu.
A dialog
Start Charge.
turn
ON.
The Preferences
menu
appears
box opens.
The screen
goes blank,
and
the notebook
begins
to
charge the battery. The batiery charge LED lights. When finished,
a
message appears telling you the time that the charge was completed.
an error message
appears. To restart the
process, turn the
notebook OFF, connect
the AC adapter, and
repeat steps I through
,I.
Low batteryLED;
lightswhenthebattery needscharging
If you close the cover
while using special
charge, the LCD will
become warm and may
BatterychargeLED
for specialcharge
appear bluny. Once the
LCD cools, the blurriness
will dminish.
),To
When the AC
adapter is
connected, screeo__- saver displays
moving patterns
(depenofng on which
one you select).
With battery power
-_-
set Lights Out to conserve
1.
Click on Preferences
2.
Select
the battery:
on the Main Menu.
Lights Out. A dialog
The Preferences
menu
appears.
box opens.
3. _Besi-dE Scree_ SaVing_Kelect
On and click on the arrow keys beside*Time
.... to select the time for Lights Out to take effect. It does not matter which
screen saver you select. The system enters Lights Out after the keyboard
and glidepad
have not been used for the specified time.
alone, screen saver
4.
Click on OK.
suspends the
system.
5.
To restore the screen after Lights Out takes effect, use the keyboard
(preferably,
press SHIFT to avoid opening
a program or entering a
character
if you use another
key).
Battery Maintenance
Over time, most rechargeable
batteries are subject to memory
effect, which
results in shortened
battery life per charge. To avoid this, recharge
batteries
on special
charge
only after the Low Battery
LED lights.
Setting Up 9
Connecting
a Printer
To print, you will need to connect
a parallel printer to your notebook.
connecting
your printer, you will be ready to set printer preferences,
including default page type, size, layout, and margins.
To set printer
preferences,
select
your printer
from a list of printer
your printer is not on the list, it may be able to emulate
on the list. Refer to your printer manual to set emulation
• To connect
another
mode.
After
names.
printer
If
that is
a printer:
the power
is OFF.
1.
Be sure
2.
Open the cover on the back of the notebook
slot at the top and gendy pulling.
3.
Insert the 25 pin connector
connector
on the notebook
4.
Connect
the other
by placing
end of the parallel cable
and secure the screws.
end of the parallel
cable
your
finger in the
into the parallel
tO the printer
and secure
the
screws.
5. Turn
6.
the notebook
Set the printer
power
preferences
ON; then
turn the printer
(see the instructions
power
ON.
that follow).
Power is OFF
25 pin
parallel
cable
Parallel connection
Connector screws
Setting Up 10
Setting Printer Preferences
When you connect
preferences,
where
for your printer.
a printer or change printers,
you must set the printer
you also set default paper type, size, layout, and margins
l_ To set or change printer preferences:
1. Turn the power on to the notebook,
then to the printer and click on
Preferences
on the Main Menu. The Preferences
menu appears.
2.
Click on Printer.
The Printer
dialog
box
opens:
I'd_iFai
Use these options to install, conf'Rure, and test gonr
printer (or priders),
ffyour screen is not
color,you can stillprint
color whenyou
connect a colorprinter.
To add coloror tone to
a document, set area
attributesusing the
Graphics menu in Word Processing and
Spreadsheet and using
the Attributesmenu or
Attributes tool bar in Drawing. For more
information,see these
chapters in Book 2_'_
Word Processing,
Spreadsheet, and
Drawing.
Winter
PrintersInstalled=,
Default I_rinter•
Brother NL-730on LPTI
3.
Click on New. Another
4.
Select your printer from the list. If necessary,
click on the scroll bar to
scroll down the list. Or type the first letter of the printer to scroll down.
5.
Click on OK. The Printer dialog
in the Printers Installed window.
6.
To select a default printer,
the Fax Print Driver. Then
To remove a printer from
the Printers Installed
window, click the printer
name to select it; then
. click on Delete.
default
7.
to that
printer
dialog
every
box opens.
box reappears
with
the new printer
listed
click on the printer name from the list, such as -click on Make Default. The notebook
will then
time you print.
Click on Close or click on Default Page Sizes
sizes (see the instructions
that follow).
to set up your default
page
Setting Up 11
• To set default page sizes:
The default page sizes
1.
From the Printer
work for _e majority of
dialog
box,
click on Default
Page Sizes. A dialog
box
opens:
printers; however,
_
_fe_n
some printers cannot
print _e default
margins shown here.
TUp_
Check your printer
manual and enter the
Sizes
• Paper
lm_ k-wa_
Pa_ mare
v E_w_dlope vLaibel
iR3 Size
[]
_oge
11 bzxl4m
margins _at it can
p/YnL
. :lk'IR'gE_I
.
_'_
_11P3iP'Jll
I!!_
Hlargin_
Louoot_
"(i1_[i'_,
i|
I E_J_U_oh_ le.s=
Left, Io.2s_
II[]i]
lop: io-s_
i_gottom=
lEVI]
_
Io_sI_z
I E]i]
il_
Set the paper type, size, layout, and margins the way you want them. For
example,
if your printer will print a minimum
margin of 0.25 inch, use that
value as the default margins here. You can set different size margins in
Word Processing
without returning
to this dialog box and making
changes.
3.
Click on OK.
Now you are ready to print the documents
Getting Started forinst_uZ'_tions.
-"
that you cream.
See page
42 in
Connecting the Modem
CAUTION:
Do not connect your notebook to a digital PBX system or you may damage the
internal modem.
Your notebook
the modem
emails.
• To connect
1.
2.
Be sure
Open
gently
Setting Up 12
contains
a 33,600/14,400
for sending
faxes,
browsing
bps internal
data/fax
modem.
Use
the World Wide Web, or sending
the modem:
the power
is OFF.
the back cover
pulling.
by placing
your finger
in the slot at the top and
3. Plug the telephone line cable into the modem connection on the back of
the unit. Plug the other end of the telephone line cable into the telephone
outlet.
4. Turn the power to the notebook ON; then set the modem preferences
(see the instructions that follow).
/
Telephone
line cable
is OFF
ial
mection
Modem
connection
An external modem
l_ To connect
an external
and telephone can
share the same
1.
Be sure the power
telephone outleL
2.
Open
gently
3.
C0nn--e_zt-the-.,seria.1 cable
Plug the telephone
into the modem
connector labelled
Phone.
the back
pulling.
modem:
is OFF.
cover
by placing
your
into the serial
finger
in the slot at the top and
port of the unit and secure
" connector
screws. Connect
the 9 pin end
modem and secure the connector
screws.
of the serial
cable
the
into the
Serialpod (sedalmouseor
externalmodemonly)
Setting Up 13
4. Plug the telephone
line cable into the modem
5. Plug the other end of the telephone
6. Connect
connector labelled IJ'ne.
line cable into the telephone
the AC adapter to the modem
Outlet.
and plug it into the oudet.
7. Turn the power ON to the notebook; then turn the power ON to the
modem and set the modem preferences (instructions follow).
Setting Modem Preferences
t
Optionalextemal
modems have
separate power
switches. Turn the
notebook on first, then
the modem.
After connecting
the modem,
set modem
)_ To set or change modem
preferences
before
preferences:
1. Tum the power on to the notebook,
then the modem
Preferences
on the Main Menu. The Preferences
menu
A dialog
using.
2.
Click on Modem.
if you have connected
3.
Select Internal
an optional external
modem, select
External here.
4.
Select
the dialing
5.
Beside
the words
6.
Click on OK. If you did not need
return to Preferences.
7.
Press EXIT to return to the Main Menu.
see the instructions
that follow.
and click on
appears.
box opens.
and set Can Fax to Yes.
type
of your
telephone:
Tone
or Pulse.
Can Fax, be sure that Yes is selected.
to make
any changes,
To set Speed
select
Cancel
to
and Format Options,
__.--_ To set speed and fo3_mat qptions:
For faxing, browsing
the inteme_ and
" 1.
From the
Modem
dialog
box,
click on Speed
and Format
Options.
A_dialog
box opens-
sending email, most
i-_iiS;_flim_l[,]l[_
Port Optionsfop. PigHodem
OoudRote: __300 (>I_200 (>2_400 (>_4800 (>_9600 (>19200 _58_4100
Parit_ (> Even (>_0dd (> SILage (> Hark 4k_/ioae
L_lordLength=,(> _5(> _6 (> 7_ • _8
Stop Bits: 4_ 1 (> t,5 (> 2_
Handshake: • Hone [] X_ordware [] Software (X01t/XOFF)
Hardware fiande.,h_ki_. _tJoe_
of the options in
Speed and Format
are already set for
you. The Baud Rate is
the only setting you
may need to change.
The other setlJngs
apply when using the
modem to
communicate with
another computer
(see the Fax and Data
Modem chapter).
.
3.
Setting Up 14
Fill in the dialog
box:
•
Baud Rate. Click on the box beside 38400.
14,400 bias external
modem,
select 19200.
•
Parity, Word Length, Stop Bits, and Handshake
for you.
Click on OK. The Serial Port Options
dialog
If you decide
box closes.
to use a
are already
set
4.
Click on OK to dose
changes,
5.
Connecting
Select
the Modem
dialog
box.
If you
did not need
to make
click on Cancel.
Exit from the File menu.
an Optional Monitor
•
When you connect a
monitor and then turn
Your notebook
contains an LCD display. You can also connect
an optional
color monitor to your notebook,
but connect
only a VGA (Video Graphics
Array) color monitor with a 640 x 480 resolution.
,To
connect
1. Be.sure
the power on, everything
appears on the monitor
the power
monitor:.
is OFF.
2.
Open the back
gently pulling.
3.
Connect the monitor cable from the monitor to the monitor connection
as
shown; then turn the power on to the notebook,
then the monitor. The
screen, not on the LCD.
When you connect a
color monitor, the screen
appears in color,even if
your LCD does not.
an optional
Main
Menu
cover
appears
by placing
your
finger in the slot at the top and
on the moniKm.
Power is OFF
Connection for optional .monitor
"Connecting
an Optional External Mouse
Your notebook
comes with a glidepad,
which is basically an internal mouse.
Use it to move the on-screen
pointer and select from menus or move text and
graphics.
See page 20 for more information
on using the glidepad.
You can also connect an optional serial mouse
only a Microsoft compatible
serial mouse.
to your
notebook,
but connect
Setting Up 15
L
_
-7 _.
Note: There is only
one set_al port. You
can connect a
modem or a
mouse, but not
both.
)_To connect
an optional
serial mouse:
1. Be sure the power is OFF.
2. Open the back cover by placing your finger in the slot at the top and
gently pulling.
3. Connect the mouse cable to the serial port of the unit and secure the
connector screws.
To mouse
Power is OFF
connection
Mouse sedal cable
4.
Turn
Connector
the power
screws on the serial cable
ON; then
the instructions
set the preferences
for the external
mouse
(see
that follow)..
Setting Mouse Preferences
Before using an optional mouse,
double-click
time and acceleration
set mouse
speed.
preferences,
including
_ To set or change mouse preferences:
To use the glidepad
again, you must
change the
preferences from
mouse back to
1.
Click on Preferences
2.
Click on Mouse.
A dialog
The Preferences
menu
box opens.. °
[[L_Illit#I_
-- belmuior
hese options
of your
let mouse.
gou change the
glidepad.
Current House:
iBouble
• _lotu
3.
Setting Up 16
on the Main Menu.
gde
Pad (Internal)
Click Tim_
_> Pledium (> Fast
Click on Change
Mouse.
ii
II
A dialog
House J_celeralion-_
box appears.
!
appears.
Double-click
4.
Select Microsoft-compatible
serial and click on OK. A dialog box appears
allowing you to test the mouse. Follow the on-screen
instructions.
5.
Adjust the double-click
6.
Click on OK to return
7.
Press
and
Acceleration can only
be adjusted for an
external mouse, not the
glidepad.
EXN" to return
time and acceleration
of the mouse.
to Preferences.
to the Main Menu.
Using Diskettes
Diskettes
(floppy disks) are used for storing the documents that you create.
They can also contain application programs and files such as clip art for
copying and pasting into your documents.
CAUTIOI_.Never
insert or remove a
diskette while the
LED is on.
Keep diskettes
away from
magnetic fields.
The diskette can
be damaged.
N
LED
To insert a diskette
Handle diskettes
To removea diskette
with care:
Use 1.44-MRd_able
-der_ity_'_4t-es-_at
side/highdensity
or 720 KB double side/double
These diskettes are
are already IBM-formatted.
ready for use and hold more information
than double density
diskettes.
(If you use unformatted
diskettes,
see the chapter called
File Manager for disk formatting.)
•
Never open the shutter of the diskette or touch the surface of the
material inside of the diskette.
Never expose the diskette to extremely _high or low temperatures
or
magnetic
fields such as can be found near a television
or on top of
your monitor.
The diskettes
have a switch that protects their contents from
accidental
erasure. Inthe
READ ONLY position (moving the switch
leaves a hole in the diskette cover that you can see through),
a
diskette
can be read but not altered in any way, In the WRITE
position,
the diskette can be used for saving or changing
documents.
Setting Up 17
Using PC Cards
Your notebook has a slot for PC Cards, which are like diskettes but contain
more storage space than diskettes.
We recommend
that you use the enclosed order form to purchase the
4 Mbyte or 10 Mbyte PC cardg. These PC cards are compatible with
your notebook.
Your notebook
does not support
SRAM cards or FAX modem
PC cards.
To use a PC Card:
1. Turn the power OFF.
2. Open the cover of the PC card slot by placing your finger in the slot at the
top and gently pulling.
3. Insert a card in the slot. The card is installed when the eject button on the
side of the slot pops ouL
CAUTIOI_..
Never insert or
remove a PC card
with the power
ON. Be sure the
power is OFF.
OR
With the power OFF, _move a card from the slot by pushing
button on the side of the PC card slot.
the eject
Be sure to insert
the PC cardrig_ _-side up, with the
red triangle on
the top of the
.... card. Inserting the
card upside-down
will damage R and
the PC Card slot.
PC Card slot
(under cover)
Setting Up 18
2
Getting Started
This chapter helps you get started by explaining
functions that all programs share:
Getting
The
the following common
Started
Basics,
beginning
Using the Glidepad
page 20
or Optional
Mouse
Using the Keyboard
Setting Time & Date Preferences
.....
Starting
and Exiting Programs
Working
with Documents
Working
with Menus
Working
with Dialog Boxes
Setting Printer Opt!ons
-U-_fig o'nii ne Help
Beyond
the
basics,
Using and Creating
Adding
beginning
Templates
and Viewing Document
Opening
Two Documents
Naming
a DOS Document
Quick
page 47
Start
Exercise,
Notes
at Once
beginning
page 53
Getting Started 19
Using the Glidepad or Optional Mouse
Using the glidepad or an optional mouse, you can perform a variety of tasks,
such as selecting from on-screen menus, opening a program, selecting text or
graphics, or dragging text or graphics to new locations.
If you want, you can connect
art optional serial mouse. Once connected,
must set the preferences
for using a mouse. See page 16 for instructions.
The glidepad
notebook.
,To
CAUTION:
functions
just like a mouse,
but is conveniently
Slide your finger or the top of your fingernail along the glidepad
surface.
may also use the blunt end of a pen, but do not use anything
sharp that
would scratch the surface. The on-screen pointer moves.
Do not use a
sharp object or
ink pen on the--_
glidepad. Sharp
objects and
chemicals in ink
pens can damage
the surface.
Getting Started 20
built into the
use the gfidepad:
Use a light touch
on the glideped.
Excessive force
can damage it.
To clean the
glidepad, use a
soft, slightly
moist cloth.
Moisten with
water; never use
detergents or
solvents.
you
Glidepad
surface
Selectbutton(left
buttonon a muse)
Oragt ;_
buttonon a mouse)
\
You
Performing
tasks with the glidepad
or optional mouse
TO"
Do this:
Select (Olick on) an item. This action
highligh_ text or graphics. It also
opens on-screen menus and places the
insertion point in text.
Place the on-screen
pointer
and click the Select button
the glidepad
surface.
Select (dick on) several words or
paragraphs. This action highlights selected text or paragraphs.
Place the on-screen pointer at the beginning
or end of
the text and click the Select button once or tap once
on the glidepad surface. Then drag your finger across
the glidepad
(or drag the mouse) to drag the on-screen
pointer across several
drag in any direction.
over an item or inside text
(top button) or tap once on
words
or paragraphs.
You can
Double-Click.
This action opens and
closes files from File Manager. It also
selects a whole word when working
with text.
Place the on-screen
pointer over an item; then click the
Select button twice or tap on the glidepad
surface
twic_
Move (drag) text or graphics.
This
action allows you to drag text into other text areas and to drag graphics
to
inew locations.
Place the on-screen
and click the Select
On-Screen
pointer
button.
over the text or graphic
Then hold the Drag button
as you slide your finger across the glidepad
the mouse) to move the text or graphic.
(or move
Pointer Shapes
Depending
shape,
On the "task you are performing,
and each
shape
The arrow
The copy
vu I"
has a different
is the standard
the on-screen
meaning,
on-screen
will change
pointer.
pointer
shows
that
The drag pointer
shows
that you are moving
The I-beam pointer
also use it to select
pointer
as follows:
you are copying
text.
text or graphics.
indicates-that
yo u can type or edit text. You can
text and to select where the text you type
appears.
The help pointer appears in system online help. It indicates
that you
can jump to the section of help text shown by the pointer. See Using
Help on page 45.
The hourglass
pointer appears
when the system
disappears
before taking further action.
The do-not pointer indicates that the pointer
screen where you can take any action.
is busy. Wait until it
is not in an area of the
Getting Started 21
Using the Keyboard
You can also use the keyboard to perform tasks. Use Function keys from the
top row to perform a task such as exiting a program. Use _keys
in
combination with another key to quickly perform menu tasks. Use Navig_
keys to move the on-screen pointer around in the document. Use the
Cl_racter
keys for general tyl_ing.
Function
Keys
(top row)
Character
NavigaUon
Keys
ControlKeys
I$I 1
Num Lock activates the
numbers on number keys
You can also activate
menus and menu
optionsusing
underlinedletters ot
shortcutkeys. See
_pages 35 and 37.
Getting Started 22
NAVIGATION
documents.
KEYS: Use these
keys to quickly
Keys
move
around
in your
TAB
Purpose
o
Moyes
the insertion
point
to the next tab.
ARROWKEYff
Moves
the insertion
point
in the direction
SPACEBAR
Advances
width).
HOME
Moves
the insertion
point
to the beginning
END
Moves
the insertion
point
to the end of the line.
PAGE UP/
PAGE DOWN
Moves
the document
SHIFT + HOME
Highlights from the insertion point to the beginning
the line.
SHIFT + END
Highlights
line.
CTRL + HOME
Moves
the insertion
point
to the top of the screen.
CTRL + END
Moves
the insertion
point
to the bottom
the insertion
point
from the insertion
indicated.
one space
one screen
_
(character
of the line.
in the given
point
direction.
to the end of the
of the screen.
of
FUNCTION
KEYS:
Jse these
as shortcuts.
Purpose
Keys
HELP
Opens the help
questions.
SAVE
Saves
EXIT
Closes
your
screen
most
answers
to system
recent work.
the program.
PRINT
Opens the Print dialog
document,
spreadsheet,
SPELL
Begins
CUT
for quick
the spell
Eliminates
document
box for printing
etc.
your
artwork,
checker.
items such
and places
as graphics or text from
them on the clipboard.
COPY
Makes a copy
clipboard.
PASTE
Pastes a copy of an item that had been copied or cut
from a document
at the insertion
point in the current
document.
CLOCK
Displays
CALC
of selected
the system
item which
is stored
your
in
clock.
Opens
the on-screen
calculator.
opens
the World Clock program.
Opens
the To Do List program.
_
Getting Started 23
On-screen
keyboard
To create characters
and symbols that are not on the standard keyboard,
the O_-$creen Keyboard.
This keyboard
allows you to select character
symbol
layouts
for different
fonts
and insert
them
use
and
into the document.
The On-screen
Keyboard
will s t,3y open until you close it, even if you switch
to another program.
It disappears
temporarily
when the insertion
point is not
present and reappears
when you are entering
text.
• To display
the On-screen
Click on the SYM button
Keyboard:
at the lower
right comer
of the window.
The
Symbol Keyboard appears in tbe font you are using. Click on a symbol
the glidepad,
and the character
appears
in your document.
with
+_.
IFont" uew Ro,_,,
I.-J
Sgmbols
_.._-+_T
{
}
(
•
•J
<<
1
§
•
_ ]
A
Click here to see .i
international and
mathsymbols.
/
\
.....
t
)
=1 ?,,
s
¢
))
ql
i
,v
L
:.! --2.+
+3-+,4_,.5
+6
• To move the On-screen
Click on the empty
button
8
9
0
_
O
Keyboard:
top of the Symbols
• To close the On-screen
Keyboard:
Click on the box in the top left comer.
Getting Started 24
7
box and drag the keyboard.
Setting System Preferences
Setting
allows
To display the system
c!ockon your screen
press CLOCK from the
functionkey row. To
remorseit, press CLOCK
again.
preferences
works the same for all system
you to set the following
system preferences:
•
Date
& Tmae
allows,
preferences.
you to set the current
Your notebook
date and time.
Lights Out lets you select a screen saver, which acts as a battery
saver when the AC adapter
is not connected
and battery power alone
is used (see page 9). When the system is not in use for a specified
period of time, the screen saver you selected
appears.
You specify the
period of time. To exit the screen saver (Lights Ou0, use the
keyboard
(preferably,
press SHIFT to avoid opening
a program with
another
key).
Disable screen saver
before printing to print
faster.
Look & Feel sets options
that control the background
design, color,
and the text that appears
at the top of the Main Menu. Look & Feel
also sets the automatic
save function
(see Setting Auto Save
Preferences
Sound
on page
turns
33).
the sound
on or off for errors.
You can also set preferences
for peripheral
functions
are found as follows:
functions.
Instructions
for these
F.
Once you set or
change settings and
apply them, they
remain in effect until
•
Battery
sets
•
Modem
i._tglls_,and
•
Mouse
•
Printer
•
Fax sets up the Fax function
in this book).
installs
1.
Click on Preferences
2.
Click on the icon
feature opens.
3.
Set the options
to the original
4.
and
installs
_ To set or change
changed.
battery
charging
preferences
configures
configures
(see page
the modem
an optional
and configures
a printer
8).
(see page
serial
(see
mouse
page
.,
14).
(see
page
16).
11).
(see the Fax and Data Modem
chapter
system preferences:
on the Main Menu.
for the feature
in the dialog
settings, click
At the top of the Preferences
The Preferences
you want
to set. A dialog
box and click on OK. If you
on Reset.
menu
screen,
menu
appears.
box for that
want
to go back
click on File. A submenu
appears.
5.
Click on Exit to return
to the Main Menu.
Getting Started 25
Starting and Exiting Programs
You can start a program two ways: by opening
opening a document from File Manager.
You can also open a
• To start a program
program by
example, press W
from its icon on the Main Menu:
Click on the program you want to start in the Main Menu. Tbeprogram opens.
pressing _e letter
that is underlined in
its icon. For
it from the Main Menu or by
• To start a program
by opening
a document:
1. Insert a diskette containing the document, open File Manager, and click
on the drive A icon. The contents of tbe diskette appear.
to open Word
Processing.
OR
Open File Manager and click on the F drive icon. The contents ofdritm F
appear.
2.
Double-click on the icon of the document you want to open. Tbeprogram
opens with the selected document ready for use.
• To exit a program
while M a document:
1. Select File from the menu bar. The File submenu
appears.
2. Select Exit.
OR
Press EXIT fr6"m the function key row. If you made any changes, a
•message appears asMng you to save the document.
Getting
Started
26
Working with Documents
A documem,
example,
you
appointments.
Cre'ating and Opening
also called a file, is a holding place for information.
For
can create a document
in the Planner program
for tracking
your
Documents
Once you have created documents and saved them, you can open them,
change them, and save them again.
I_ To create a new document:
1. Click on Word Processing, Spreadsheet,
The New/Open dialog box appears:
OR
The new document
is named Untitled.
Give it a name when
If you have a document open, select Close from the File menu. (If you
have unsaved changes in the current document, you are asked if you want
to save or discard them.) The New/Open dialog box appears:
you save it. See
Saving Documents,
page-31, in this
chapte[.
or Drawing from the Main Menu.
"
Jl_|]
L
For information on_.- templates, see page
47.
Templetet
Usa a pre-deeigned
new document.
Import allows you to
open a document
created in another
template
to create
e
Import,
Import text from another word
processor
to create e nero document.
program. For more
information, see the
Word Processing,
Spreadsheet, .
Dravdng, and
Addressbook
chapters in Book 2.
2.
Click on New. A new document
appears.
Getting Started 27
What You Will See in a Document
Window
Word Processing,
Spreadsheet,
and Drawing
document
window
shown below:
all use variations
of the
Menubar
Scrollbars
Capslock
The menu bar lists the menu items available for that program. You
can make menu selections with the glidepad or with the keyboard
(Press MENU + the underlined letter of the menu item name).
*
-
The ruler helps you to align items on the page, judge distances,
and
set tabs and indentations.
You c_n also use a vertical ruler on the left
- side of thedocam-'i_t
window.
These rulers are especially
helpfi31 in
setting the page format. The document
window
in Drawing
opens
with both horizontal
and vertical rulers.
The-title bar shows the program you are in and the name of the
open document.
The Basic
Spreadsheet
Functions
windows.
tool bar appears
in the Word Processing
It has a series of buttons for common
and
operations,
such as save, print, copy, etc. Word Processing
and
Spreadsheet
also have an Advanced
Functions tool bar. Select tool
bars from the Show Tools submenu
of the Options menu.
Scroll
bars help
you
to move
a document
around
in the window.
NUM locks the keyboard keys that have numbers on them so that the
numbers appear on-screen when typed. For example, with Num Lock
on, pressing the k key will result in a 2 on the screen. Turn this on
and off by clicking once on NUM.
CAP locks the keyboard so that all characters typed am capitals. Turn
this on and off by clicking once on CAP or pressing CAPS lOCK.
Getting Started 28
• INS locks insert mode, so that all new characters typed push existing
ones to the right. Turn this on and off by clicking once on INS or
pressing INSERT.
Changing
Your View of a Document
When you
document.
menu. For
procedure
Window
open a document, it appears actual size, the size of the printed
To change your view of a document in a window, use the View
example, to see more of your document at once, zoom out. This
works in Word Processing, Spreadsheet, and Drawing.
• To Zoom In or Zoom Out on a document:
1. To enlarge the size of a page, select Zoom In from the View menu.
2. To reduce
the size of a page, select Zoom Out from the View menu.
3. To return to normal size, select Normal Size from the View menu. (Normal
size is 100% of the view.)
• To scale a document
to fit the window:
Select Scale to Fit from the View menu. The view percentage changes,
shrinking the document so that an entire page fits in the window at once, if it
can.
• To change
_
the document
viewing
percentage:
1_ Seleci Vie_ a't--%'[r0"_'r_=the
View menu. The View % dialog box aplfears.
2. Type a number (depending on the program, you have different minimum
and maximum values), or use the arrow buttons to change the value in
the View (%) box. Click on Apply. The percentage you specify is applied to
the document.
3. Click on Close.
Showing or Hiding Scroll Bars
Hiding the scroll
bars can give you
more space to
work in.
• To show or hide the horizontal
Select or deselect
or vertical scroll bars:
Show Scroll Bar from the View menu.
Using Copy To
Copy To creates a copy of the current version of a document.
The copy is
saved to drive A or F (depending
on which one you selec0,
and you are left
editing the original. It is important
that the copy have a different name from
the original.
Getting Started 29
%1 _ •
Copy To is in contrast to Save As, which saves all of your changes to the
document with a new name and closes the original document without saving
any changes to it.
• To copy a document
Other
using Copy To:
1.
Select
from the File menu.
The Other submenu
2.
Select Copy
3.
Select
where
4.
Type the name you want to use for the copy.
or DELETE to edit the name.) The new name
box.
5.
Click on Copy To. The document
with the new name is saved and closed,
and the document
with the original name remains
in the document
window.
To. The Copy To dialog
appears.
box appears.
the drive (A for diskette,
F for internal
you would like to put the copy.
storage)
and the folder
(You can use BACKSPACE
appears in the text entry
Making a Backup Copy of a Document
You can also protect your work by making a backup
needed, you can revert to this backup copy.
copy of a document.
If
• To back up adocument:
1. With
the document
open,
select
Backup
from
the File menu.
A submenu
appear_s._.2.
Select
Backup._our
- .]I_-To revert
1. With
document
to the backup
the document
open,
is saved
as a backup
copy.
copy:
select
Backup
from
the File menu.
A submenu
appears.
2.
Renaming
Select Restore from Backup. You are prompted
to confirm
and the backup document
appears in the window.
this; select Yes
a Document
You may want to rename a document
so it more closely identifies the
document's
contents
or purpose.
You may also want to rename a document
you want
document,
to use its original name for another
first save it and give it a name.
document.
To rename
• To rename a document:
Getting
Started
30
1.
Open a document
submenu
appears.
and select
Other
from
the File menu.
2.
Select Rename. The Rename dialog box appears
current name in the New Name text entry box.
The Other
with the document's
a
if
You can also use File
3.
Manager to rename a
documenL See page 66.
4.
Type
the new
document
(You can use BACKSPACE
name.
to edit the name.)
The new name
Click on Rename.
The dialog
appears
or DELETE
in the New Name
box closes, and
the new
text entry box.
name
appears
in the
title bar of the document.
Closing Documents
Closing a document,
removes
remains open. You may want
you can create or edit another
it from the screen. However,
the program
to close a document
but not its program so that
document
in that program.
l_ To close a document:
Select
Close from
the File menu.
If there are unsaved
changes
in the
document,
you are asked if you want to save the changes. If no changes were
made, the document
closes. If there are no more open documents,
then the
New/Open
dialog box appears.
Closing without Saving
Discard Changes will
remove the most
You may want
it.
to close
a document
without
saving
any changes
you made
to
recent changes even ff
Auto Save has saved
)_To discard
the 'document (see
page 33).
1.
2.
If Discard Changes is
dimmed, you have--made no changes
since the last time
you saved.
changes:
Select
Other
Select
Disdard
from htah_File, menu.
Changes.
you want to discard
you last saved it.
-
3.
Click on Yes, and
changes
since
then
A dialog
The Other submenu
box appears
all the changes
the last saved
asking
you have made
version
appears
appears.
you
if you are sure
to the document
in the window.
since
A/1
are erased permanently.
Saving Documents
After you have saved
a document, the "Save
option on the
submenu changes to
gray. If you make
more changes to your
documen_ the Save
option again appears
in black.
Save your documents
periodically
as you work on them. It is also good
practice to save a document
before you print it, before you make a significarlt"
change to it, and as soon as you have finished any work you would not want
to redo.
When the file that you are working
in becomes
too large, a message appears
asking you to save your document
or informing
you that the system memory
is filling up. To avoid losing any of your work, immediately
save the File you
are working
on and open a new File.
Getting Started 31
For example, ff you are
Full dialog box appears,
the end of the previous
new document that you
working in a file named Aug. report and the Memory
save the document at the end of the page or erase to
page. Save the document as Aug. report and open a
save as Aug. report2.
Do not include colons (:), When you create a new document,
it is temporarily
called Untitled. To save it,
backsfashes (I), asterisks give it a name. The name can be up to 32 characters
long and may contain
/*), _ ques#onmarks both uppercase
and lowercase
letters. Each space or character
you type
(?) in the names of
counts
as
one
character.
Note:
If
you
plan
on
using
a
file
with
a
DOS
documents.
i
program,
you must use a name that DOS can recognize
(see page 52).
l_ To save a new document:
1. Select Save As from the File menu.
New Name text entry box.
The Save As dialog
box appears
with a
For more information
on selecting ddves,
see the chapter called
File Manager.
2.
Select the drive (A or F) where you would like to place the document.
You may also want to select a folder to save the document
in.
3.
Type a document
name in the New Name text entry box. If you
name the document,
it will automatically
be named Untitled.
do not
If you save to drive F,
the default folder is
called Document.
4.
Click on Save.
the title bar.
appears
Anything saved is
saved in Document
When you
l_ To save changes
unless you select a
different folder by
Select
Save from
dialog box. But drive F
is limited, so save most
tiles on diskette.
--.
.
the File menu.
Any
that already
changes
document.
its name
in
has a name:
you bave made
_f Save is dimmed,
are saved,
there
and
are no
OR
Press SAVE from the function
key row.
l_ To save a new document
1. Select
to the open document,
to a document
you are returned
to tbeopp_a
_ changes
tosave.)_
double-clicidng on _e,__
Tolder in the Save As
return
onto another
Save As from the File menu.
diskette:
The Save As dialog
box appears
with a
New Name text entry box.
2. Insert the diskette where you would like to save the file.
3. Click on Drive; then select A.
4. Type a document
name in the New Name text entry box.
5. Click on Save.
)_ To save a copy using a different
name:
1. Select Save As from the File menu. The Save As dialog box appears
current name of the document
in the New Name text entry box.
2.
Getting Started 32
with the
Select the drive (A or F) where you would like to place the document.
You may also want to select a folder to save the document
in.
3.
Type the new name, which replaces the current
The new name appears in the text entry box.
4.
Click on Save. The origina/document
is closed and remains
as you last
saved it. Any recent, unsaved changes are saved to the new version only,
which appears in the window ready for editing. If you continue
editing the
version
on the screen,
you are editing
name
of the document.
the new document.
SeRing Auto Save
You can set options
to control the automatic
documents
after a period of time has passed.
can also disable auto save.
If auto save is active and occurs when
diskette copy), you are asked to insert
document
is saved) to do an automatic
save feature, which
You set the period
saves
of time.
You
you are alternating
diskettes
(such as a
the document
diskette
(where your
save. After saving, again insert the
diskette
you were using before you received the message. To get your work
back, open the document
you were working on. If there are unsaved
changes
in the document,
and auto save protected
them, a dialog box appears
letting
you know the document
has unsaved changes.
Respond to the dialog box
and then select Save from the File menu to make the changes
permanent.
To discard changes"
made to a document,
select Other from the
File menu. Then_select
Discard Changes. This
method will remove the
most recent changes_ _
even if Auto Save has
saved the document.
If you make-changes
to a document
that has been previously
saved
close it without saving, a message appears giving you three options:
and then
Save
Changes,
Discard Changes,
and Cancel. If you select Discard Changes,
the file
will-close without- savff_the
most recent changes.
However,
if Auto Gave
saved the file I_efore you selected Discard Changes, those changes are not
discarded.
l_ To set or change Auto Save Preferences:
1.
Click on Preferences
on the Main Menu.
2.
Click on Look & Feel. A dialog
3.
Select
4.
Click on OK.
5.
Select
The Preferences
menu
appears.
box opens.
On or Off and the time for the auto save feature.
Exit from the File menu.
The Main
Menu
returns.
Getting Started 33
Working with Menus
A program m_nu, like a restaurant menu, contains a list of items. When you
select from a menu, the program begins that function or activates that feature.
When you open a menu, it appears on your screen and you select from it.
Menu items that are not currently available appear dimmed; if you select a
dimmed menu item, nothing happens. For example, in Addressbook, Copy
Record is dimmed until you f',st view an existing record.
Opening a Menu and Making a Selection
file lf.Jt
Uietu
.-M
UwIope.£Josa
Saue
Every program has its own set of menus. You do not see the menu itself until
you click on the menu name.
_)t
l_ To select from a menu by clicking:
SAU£
1. Click on a menu on the menu bar. The menu opens.
2. If the item you want is not on this menu, click on the name of another
menu. The first menu closes and the second appears. Continue clicking
menu names until you see the item you want.
item _
OR
has an elli_
(...I,
meaning that a dial2 box appears....
If you select a menu item followed by an ellipsis ( ... ), a dialog box
appears so you can pro+vide mgre information about your selection.
-when selected.
3. Click on the item you Wantl As long as you select an available
function starts and the menu closes.
+++
item, the
OR
Close the menu
the menu.
without
selecting
an item by clicking
anywhere
outside
I_ To select from a menu by dragging:
1. Place the insertion
point over the name of a menu on the menu bar.
2. Hold down the Select button on the glidepad The menu appears.
Continue to hold down the button as you drag the insertion point left or
right across the menu bar. The menu for each menu name appears.
3. When the menu appears with the item you want, pause, but do not
release the Select button.
4. Drag the insertion point down the list of menu items in the open menu.
As you drag through the items, each item in turn is selected.
Getting Started 34
When
.
the item you want
function
item).
starts, and
is selected,
the menu
release
the Select
closes (as long as you
button.
selected
The
an undimmed
OR
If you select a menu item followed
by an ellipsis ( ... ), a dialog
appears
so you can provide information
about your selection.
box
OR
Close the menu without selecting an item by dragging
outside the menu and releasing
the Select button.
Using Underlined
\
_leiE_dit
_
Opti
.-M
_NemrOpen_Oose
_aue
51R_IE
5ave Bs_Other
point
Letters to Make Menu Selections
The name
Underlined letter
the insertion
of each
menu
and menu
item has an underlined
typically the first letter unless several items on a menu
letter. Use the underlined
letter to select froma menu.
the glldepad,
function
keys, or arrow
Holddown
MENU
want. For example,
and
2.
Once
press
the menu
-
letters:
and press the underlined
key in the menu name you
if you want to open the File menu, hold down MENU
F. The File menu
is open,
- For-example,t(rseleetSave
is
keys as well.
l_ To select from a menu using underlined
1.
letter, which
sham the same fLrSt
Of course, you can use
opens.
press
the underlined
letter
As from the File menu,
of the item you want.
press
A.
OR
Close the menu without making a selection
by pressing
ESC.
Getting Started 35
Selecting
from a Menu with Buttons or Check Boxes
Radio
buttons
appear before a menu item. These buttons
come in groups,
and only one button in the group can be selected
at any given time.
Radio buttons
_eml_
t.eu_t
arm
Check
given
boxes
For more
!_ML
,
can come
in any number,
and any number
can be selected
at a
time.
Dialog
information
Boxes
about
on page
check
boxes
and radio
buttons
see Working
with
39 in this chapter.
NWm
to _
)_To select from a group of radio buttons:
Click on the one that is not Idled or darkened.
Checkbox
item darkens,
l_ To select
and
or deselect
Click on the menu
filled.
item.
The radio
of the previously
the button
selected
button
of the selected
item appears
empty.
a check box:
lf the item was de.selected,
If the item was selected,
the check
the check
box is now
box is empty.
Selecting from a Submenu
Some subrnenus
themselves have
Submenus
to it.
appear
_ubmenus; these "
submenus can also
when
you
select
a menu
item that has a right arrow
next
x.
Options ] Lagout
have submenus, and
so on. Select from a
subrnenu the same
_Graphics
.-M
_Paragraph
__
[]iaracter
kl_indotu
Right arrows
_how Tools
way you do from
other menus.
t>
_ulers
• Show Inui_ib_ k
5a_e_Configuration
.--iil
ii _rmp to Ruler Harks
/
• align Ruler with Page
• Show Horizontal
Rulers I
FI Show Uertical Rulers \
Ruler Units
_
t>
%
Rulers Submenu
Re_set Configuration
Menu
@.Inches
Centimeter
<>Points
0 pica_a
RulerUnitsSubmenu
To select from a submenu:
Getting Started 36
1.
Open
a menu
from
the menu
bar as you normally
2.
Select
a menu
item that has a right arrow.
3.
Select
the item you want
from the submenu.
would.
The submenu
The submenu
opens.
closes.
OR
Close the submenu
outside the menu.
without
selecting
an item by clicking
anywhere
Using Shortcut Keys to Save Time and Work
To undothe last
item you typed,
press CTRL + z.
\
J.,-N
_Undo
TW_
c'nu.z
c__
_P_le
f;,
F8
.O_te
.mtrt_
mlt'I[
Shortcut
keys are keystrokes
If you are familiar with using
work.
you can use to select menus and menu items.
a keyboard,
shortcut
keys can speed up your
You can use two types of shortcut keys: thef_
keys across the top of
the keyboard or control key combinations (they control the effect of the key
used with them) using CTRL, SHIFT, or MENU.
• To select a menu item using a shortcut
1.
Open
the menu
to see if the item you want
key:
has a shortcut
key. Close the
menu.
2.
r._nts_
_Select
fll
Press the shortcut
key, such as CUT, or press the key combination
by
holding
down CTRL and pressing
the character
key. Your selection
appears.
CTI_I-
Using Arrow Keys
Arrow keys may be easier and quicker for you to use at times, rather than
the shortcut keys or the glidepad to select menu items.
• To select from a menu using the arrow keys:
1.
Press and release
selected.
2.
If this menu is not the one you want, press <---or --->to move
menu bar, highlighting
each name as you move across.
3.
Press ,1,, SPACEBAR,
or ENTER to display the menu for the highlighted
name. If the item you want is not on the menu, press _-- and --* to move
through
the other menus.-
4.
When
item.
5.
If your item has a submenu
(indicated
by a right arrow next to the menu
item), you can open it by pressing -->. When the submenu
is open, press
and ,1, to select the item. If you want to close the submenu
without
making a selection,
press _---.
the menu
MENU. The name
you want
is shown,
of the first
use T and
menu
on the menu
J, to select
bar is
across
the
your menu
Getting Started 37
1"
.
When the item you want is selected, press SPACEBAR or ENTER.
OR
Close the menu without making a selection by pressing ESC.
Pinning a Menu
If you want to keep a menu open, or if a drop-down menu covers something
you need to see on the screen, you may want to pin it. A pinned menu stays
open and can be moved out of the way. It remains open until you close it.
Only menus with pushpins can be pinned.
Click on the pin to pin
the Options menu.
• To pin a menu:
1.
Open
a menu
as you
2. Click on the pushpin
the pin
Whenpinned,this
button closes the
changes
normally
would.
at the top of the menu. The menu stays open, and
to a Window
Control
button.
3.
To move the menu,
the desired location.
click on the menu
4.
To close the-pinned
of the menu nam_
menu,
name
and drag the pinned
click on the Window
Control
button
menu
to the left
menu.
Working with Dialog Boxes
When a program needs more information from you or needs to alert you to
something, a dialog box appears. There are two types of dialog boxes: one
that requires a response before you can continue and one that stays open
after you have responded to it.
Two Types.of Dialog Boxes
.@
Do-Not pointer
The first type of dialog box requires
a response
from you before you can
continue.
If you move the glidepad
pointer outside this type of dialog box,
the pointer changes
to a do-notpointer.
One example
of this type of dialog
box is the New/Open
dialog box. You cannot do anything
else in the
program
until you
respond
to this type
of dialog
box.
The second type of dialog box stays open until you close it or exit the
program.
An example
of this type of dialog box is the Page Size or the Page
Setup dialog boxes that you may open from the File menu.
Getting Started 38
to
WindowControlButton
Title Barcan beused to
/,_[ closesIhe dialogbox.
/
Setup
movethe dialogbox.
Section to Change Page Setup for= Plain
I_ster
hgt.;=
_ Tmo (Left and Right)
LeftI' i.
TopI' "
Hlargins=
Responding
# O_
Itri']
Right
]_"]eottom
]tin
] [_
11,-
II_'7
to a Dialog Box
To respond to a dialog box, select from the available options and type text in
text entry boxes where applicable. When you have finished, click on one of
the buttons at the bottom of the dialog box to apply what you have chosen
and continue. Every dialog box has buttons that initiate actions when you
click on them. If a button label is followed by an ellipsis (...), clicking on it
leads to another dialog box.
There are various ways for you to enter information
dialog boxes. Some of these include:
: * _Radio bu_se
•
Check boxes.
• lists.
in
radio bOttons to select one item from a.om'oup.
• Text entry boxes.
text.
• Value selectors.
and make selections
Use text entry boxes to type in the appropriate
Use value selectors
to change a value.
Use check boxes to turn items on or off.
Use lists to select one or more items.
I_ To select a radio button:
Click on one radio button in a group. Or, use the arrow keys to select an item
and press ENTER or SPACEBAR. The radio button datums to show it bas
been selected. (lf you make a mistake, click on the correct radio button.)
Getting Started 39
I
peSeset.p
Section to Change Page _
far,
Text
HoJn
1entry box
Radiobutton
Flautist
Paoe_
Margim;_
_ Turn (Left
Left II in
I[t_
vopIt_
Value
selector
and Right)
Right LI in
II_I_'°''I'in
_.If--l-_)
• To enter text in a text entry box:.
1.
If the insertimJpobmr
(a blinking
vertical
line)
is not blinking
in the text
entry box or if the name in the box is not highlighted,
move the glidepad
pointer
to the text entry box and click. The insertion point appears in the
box.
II
2.
I
Type text in the box. If you make a mistake,
press BACKSPACE
as many characters
as necessary
and then type the correct text.
to erase
• To change a value in a value selector:
--Value Sel-ect_'_
[I
-Click
]_,]
o-n-fii-e up a_w+to'_6ve
on.the
down
arrow
to move
to the next
to the previous
item or increase
item or decrease
the value.
(Click
the value.)
r
OR
If the insertion
point is
value in the box. If the
it and click. Then, type
BACKSPACE
to erase
blinking
in the value selector, type the appropriate
insertion
point is not in the box, move the pointer to
the appropriate
value. (If you make a mistake, press
the number, and then type the correct value.)
• To select an item from a scrolling
list:-
Click
on the item you want to select. The selected
item is highlighted.
If the
list contains
more items than can fit in the window,
click on the scroll arrow
to show
more
of the list, then
make
your selection.
• To open or close a folder from a scrolling
list:
Double-click
on the folder. If it is closed, it will open and the names of the
fries or folders within it will appear below its name. If it is open, it will close.
Getting Started 40
!_ To select or deselect
DropDown
<>9
Oto
Otz
'
0 t4
ors
O 24
0 36
054
o____
List
a check box:
Click on an empty check box. The check box darkens,
is selected. Click on the check box again to turn it off.
I_ To select an item from a drop-down
1.
Click on the drop-down
make
2.
a different
list button.
indicating
that the item
list:
The listdrops
down
so thatyou
can
selection.
Select the item you want
drop-down
list closes.
from
the list. The item
I_ To start an action by clinking
is selected,
and
the
buttons:
•
Apply. Applies the current
you can continue
to adjust
•
Close. Closes the dialog box. (The current settings are applied only if
you have previously used the Apply button.)
•
Reset. Resets the box to its original
have made.
•
OK. Applies
•
Cancel.
•
Stop.
•
Yes. Ans__s_pthe_question
closes.
the current
Closes the dialog
Ends
No. Answers
settings but leaves
the setffngs.
settings
settings,
and
box without
the task in progress
no to the question
the dialog
undoing
any
closes the dialog
applying
your
at the next possible
in the dialog
in the dialog
box open so
changes
you
box.
changes.
stoppingplace.
box. The dialog
box. The dialog
box
box
cIQ.$e$.
Getting Started 41
l_ To use the keyboard
to respond
to a dialog box:
1. To move from one group of options to another, press TAB. To move
backward, hold down SHIFT and press TAB. (Inside a group, use the
arrow keys on the keyboard to move from item to item.)
2. To select or deselect a check box, move the selection
the item and press SPACEBAR.
cursor with T or ,1,to
3. When you finish setting items, select one of the buttons at the bottom of
the dialog box.
4. One button has a thick border around
select, press SPACEBAR.
it. If this is the button you want to
OR
Either press TAB or SHIFT + TAB until the button you want to select is
surrounded by a thick border. Then press SPACEBAR.
To close a dialog box:
Click on the button in the upper left corner.
Setting Printer Options
This section explains common printing options that the programs share.
However, each progra m has some unique printing options, which you will
find in the-chapter on.the-program,
like'Word Processing or SpreadsheeL
Also, some printing options depend on the printer you are using.
If you are pdnting color-and your screen does
not display color, you
may want to
experiment with the
colors you select by
printing sample pages.
Disable screen saver
before printing to print
faster.
Getting Started 42
- Note:
You can connect
a color printer
to print color
in your
documents,
even
if your screen does not show color. Add color or tone to text and drawings
by selecting
Area Attributes,
Line Attributes,
or Attributes
from the Graphics
menu in either Word Processing
or Spreadsheet.
In Drawing,
you can add
color or tone by selecting
from the Attributes
menu or by using the Attribute
tool bar. For information
on adding color or tone, see these chapters
in Book
2: Word Processing,
Spreadsheet,
and Drawing.
Before you print, you must set physical paper options,
margins, for the printer you currently have installed.
such as size and
Getting Ready to Print
Start the printing process from within a program by pressing PRINT from the
function key row or by selecting Send from the File menu. This opens the
menu on the left:
Select Print from the Send menu. The Pn'nt dialog box opens:
[]
I'./=Till _i
HP LaserJet
J
i_lidth:
The printer name appears
after you install the printar
and set pdnter preferences.
See page 10.
11 in
Document
Print
gualittj:
_ High
of Copies:
Humber
_Contents:
•....,.::::
Processingcontains_--Merge Optionsfor
merging names and
addresses. See the
chapter on Word
Processing (Book 2)
for informationon
merging.
Fill in the dialog
t
on LPT1
I Options..
I I
Options.
v" Hedium
['_
"-'l
v Low
(Fast)
[_]
Merge Option8
-...-M_.rt.le
OJ_t
_.
4_ 1to Herge
Some programs have
an additionalOptions
section at the bottom;
for example, Word
II Compatible
,Printer
I_ight= Optionm
8.5 in
Document
-"l
....
box-_Ls-'_Tollow_
•
Printer. Click on the printer button to select from installed printers.
•
Width and Height. Click on the Options button to select the width
and height of the paper in your printer. See the instructions under
Setting Paper Type, Size, and Orientation below.
Print
Quality.
Click on the print quality
you want
to use. High
quality produces
the most professional
looking documents,
but it
uses more ink. Low quality uses less ink but prints faster. Select high
quality to print final documents.
• Number of Copies. To print more than one copy, change the
number of copies by clicking on the arrows or typing a number
the Number of Copies box.
Contents.
Click here
to select
a portion
of the document
in
or the
entire document
to print. Options
available
depend on the program
you have open. For example,
in Addressbook
you have the option of
selecting
the current card only.
Getting Started 43
Setting Paper Type, Size, and Orientation
Printer options describe the
when you change the paper
when you change the paper
reflect the actual physical
For example, to print a
Word Processing
document in landscape
orientation, firs.t set up
the page in Word
Processing for
(Options)
physical setup of your printer. Change options
type (for example from paper to envelope) or
size or feed. Printer options must always
setup of your printer.
Some options in this dialog box will differ, depending on the type of printer
you have installed. For example, some printers will not print on large size
paper, so if that printer is installed, that paper size will not be available in the
Printer Options.
landscape and then set
the printer options to
landscape.
Printer options for laser printers differ from printer options for inkjet printers.
However, all printers share the basic printer options.
• To change
basic printer
options:
1. In the Print dialog box, be sure the printer you are using is selected. If
not, select it from the drop-down list.
in Options, the printer
you have connected
and the paper type
determine the Paper
2. Click on Options. The Options dialog box appears. This dialog box differs
somewhat, depending on the type of pn'nter you am using.
3. Fill in the dialog box basic options:
Feed, Size, and Width
•
and Height settings.
For example, when
Type of Paper. Select from paper, envelope,
Size of Paper. If the selected paper size is not the size of the paper
in your printer, select the correct size from the paper size list. For
-enx;elop_s_fid'Ia-fi"_lS, select the size from the list.
you select envelope,
the Paper Size
automatically
changes.
Paper Feed (Orientation).
Select either portrait or landscape
paper
orientation,
depending
on the direction
of the paper in the paper
tray_ Portragt
orientation
is a page printed so that, as you read it, the
width of the page is less than its height. A horizontal
orientation
is
called landscape.
When you change orientation,
width and height
automatically
change.
•
Width
& Height.
the paper
the width
Depending on the printer
you are using, the paper
_ource optionsmay appear
as radio buttons.
•
.
Click on OK if you
OR
To use a custom
paper
size that is not included
size list, use the Width and Height
and height of the paper you want
value selectors
to use.
in
to enter
Paper Source.
Use this drop-down
list to select the location of the
paper you want to use; the available paper source options
will differ
depending
on the printer you are using.
for printing
Getting Started 44
or label.
one
want
document.
the changes
you have
made
to remain
in effect
Click on Save Options and then click on OK ff you want the changes to
remain in effect every time you print. You can, of course, return to the
Options dialog box whenever you want and change any of these options
again.
Additional printer options
Depending
on the printer
you
are using,
additional
settings
appear
in the
Print Options dialog box. For example,
laser printers allow you to set
timeout,
maximum
retries, printer memory,
and memory usage; however,
you
will not normally
have to change the default settings. For more information,
see the manual that came with your particular
printer.
Using Online Help
To get answers to your questions,
use the online help.
• To open Help:
---]
lick on the Help
button
HELP. Help information
apl_ars.
in the bottom fight comer of the window
or press
for the program
or dialog box you are using
Table of Contents_--- Word Processing Help
°i
When the Help
window is open, it is
on top of other
• windows, ff the Help
_ndow is obscuring
something, move it by
dragging its title bar.
En+rin_n';
Ch_ina
Inforrndon
Chenaina
the Look ol Your Text
•
Chlmaina
Mmalns
•
How can I oMce oaae numbers on my documenl ?
and Indantlno
• To get help on how to use the Help window:
Click on the Help
button
in the tide bar of the Help
window.
• To resize the Help window:
1. Place the on-screen
changes to a frame
2.
pointer in any comer
pointer sboum at lej_.
of the Help
window.
Tbepointer
Click and hold the Select button (top button on glidepad);
then slide your
f'mger on the glidepad
surface to drag toward the center of the window.
The window
becomes
smaller.
Drag
away from
the center
to make
it k_rger.
Getting Started 45
3.
Release
• To jump
button.
to another
The window
2.
is resized.
topic:
1. Move the pointer over any undedined,
the Help pointe_, sboum at the lej_.
m
Help windowsare
arranged by topic.
Most topicsare
arranged around
common,
questions. The
buttonsat the top
of the Help
mndow help you
move easily
between topics.
the Select
blue
Click on the underlined
text. Information
the Help window.
Go back to the pretn'ous
text.
specific
window
Thepointer
changes
to
to that topic appears in
by clicking Go Back.
• TO see the major topics for a program:
1.
Click on Contents.
2.
To go to one of the topics listed in the Table
on the underlined
text for that topic.
• To return
The Table of Contents
to the previous
Click on Go Back.
Theprevious
Help window
appears.
of Contents
window,
click
Help window:
He!p window
appears.
• To go back to an earlier Help window:
1.
Click on History.
A drop-doum
list with your
last ten Help windows
appears.
2.
Click on the topic
appears.
Getting Started 46
you would
like to see. The Help window
for that topic
Beyond the Basics
This section describes the following:
notes, and naming DOS fdes.
using templates,
editing document
Using and Creating Templates
These templatesare
availab/e on cfskette:
for Word Processing
Business Letter
A template
is a document that you use as a model to create similar
documents. It contains the text, graphics, formatting, and special layouts
common to all documents of a particular type. For example, a letter template
might contain the following elements:
Envelope #10
Fax Cover Sheet
Fun Fax Cover Sheet
Formal Personal Letter
Informal Letter
Informal
Memo
Companylogo
Travel Itinerary
Menu
Overhead Slide
Date
Address
Salutation
Newsletter (1 column)
Newsletter2 (2 column)
Resume
p-,-
(
Text
for Spreadsheet
Checkbook
- Invoice
Closing
- Name
Register
- _'_-
PurchaseOrder
Travel and Expense Report
-
kj
._& (_,ll.
_l.k; k
;,.,,,io,,.r--k.i
for Drawing
Meeting Sign
BirthdayCard
PartyInvitation
Picnic
StudentAward
ThankYouCard
Use templates as you find them or change them to fit your needs. You can
also create your own library of templates for different uses.
Getting Started 47
Using standard
templates
Templates can only be
accessed from diskette
and saved to the F
When you select a template
from the New/Open
dialog box, the program
creates a new document
containing
the information
in the template
you
selected.
All you do is fill in the information
that is missing or change the
information
of the place bolder
text. Place holders are text that define the
type of entry in a location, such as ZIP CODE that you later replace with the
actual information
you want.
ddve as documents.
To save a document as
a template, you must
save to diskette.
• To use a template:
1.
Start the program
Templates.
you want
2.
Select
from the File menu.
3.
Click on Template.
4.
Select the template
you want to use, scrolling
the list ff necessary.
description
of the template, if available,
appears in the Notes box.
5.
Click on Use Template
New/Open
name. The program
document.
to use and insert
A dialog
Select the place holder
place holder text.
The New/Open
lists available
or press
creates
ENTER
text and type
labelled
dialog
box appears.
templates.
or double-click
a copy of the template
your
Save the document
if you want. Cbanges
do not affect the original template.
Creating
the diskette
A
the highlighted
as a new,
untitled
text. The new text replaces
you
make
the
to the new document
your. own template
To create
your own template,
begin
with an empty
document
in Word
Processing,
Drawing,
or Spreadsheet.
Or use an existing document
and save it
as a template.
You must save templates
to diskette,
not to the F drive.
• To create a template:
Getting Started 48
1.
Open
2.
Specify the settings you want to use. For example,
you might want to define the following:
a new
or existing
•
Page size
•
Margins
•
Text specifications,
document
such
in.the
as font,
program
you want
size, and style
to use.
in Word Processing,
Review _e chapter
on Word Processing
in Book 2 for
information on
creating text and
placing graphics.
When adoYnjl
document notes to the
template, do so
before closing it. See
3. Add the text and place holder text (such as City, State, and Zip code).
4. Add any graphics you want to include (such as a logo).
5. Select Other from the File menu. A subnmnu
6. Select Save As Template
from the Other submenu.
7. Insert a diskette to save the template
8. If necessary,
A d_dog box appeam.
to.
select the fol_ler where you want to save the template.
9. Type the name of the template
saved on diskette.
Adding,and Hewing
Document Notes on
appe_ws.
and then click on Save. The template is
OR
page 50 for more
information.
Click on Export to export the template
to another format. A dia/og box
appears.
Select a folder for storing the exported document;
then select a
format, give the document
exported
in the new format.
a name,
and
click on Export.
The template
is
10. Close the document.
Modifying
a template
You can change any template you have created so that it meets your
particular needs. Sometimes you can modify the same template for different
situations
(such as documents
)_ To change
clients).
a=template you have created:
1. Insert the diskette
2. If the New/Open
File menu.
.
for different
labelled Templates.
dialog box is not showing,
Click on the Template.
templates.
A dialog
select New/Open
box lists the available
template
from the
foMers
or
4. Select the template you want to modify, scrolling the list if necessary.
A description of the template, if available, appears in the Notes box.
5. Select the For Editing check box and then click on Use Template. The
template appears in tbe program window.
6. Edit the template
until it appears the wag you want.
7. Select Save from the File menu; then close the document.
saved with your changes.
The template is
Getting Started 49
• To create a new template
templates:
1. Select New/Open
based
on one of the existing
from the File menu.
2. Click on Templates.
templates.
A dialog box lists the available template folders or
3. Select the template you warit to use, scrolling the list if necessary. A
description of the template, if available, appears in the Notes box.
4. Click on Use Template. The template appears
in the document
5. Select Other from the File menu. A submenu
appears.
window.
6. Select Save As Template from the Other submenu. A dialog box appears.
7. If necessary, select the folder to which you want to save the template.
8. Type the name of the template.
9. Make the changes
you want for the new template.
10. Click on Save. The new template is saved with the name you specified in
Step 8.
11. Close the document.
Adding and Viewing Document
You cannot add
Document
document notes to an
unfftled document You
can be any information
your documeml
For example,
history of a document.
must first save the
.document
name.
notes
Notes
you
might
want
you can use document
to record about
notes
to keep
a revision
and give iVa
- Notes accompany a-do_tmxent, but they are not an integral part of the Lody
of the document-'Notes
attached to a document appear in the Open dialog
box. The Open dialog box appears after you select Open an Existing
....
Document from the New/Open dialog box.
• To create, view, or edit document
1. Create
and save the document
2.
Select
Other
3.
Select
Edit Document
from
in any program.
the File menu.
Notes.
The Other
A dialog
[tit
Typeor edit documentnoteshere.
Edit the
tl_nk
note*
you
for
this
Getting Started 50
submenu
appears.
box appears:
Doctm'mnt Notes
document.
letter
Is.,_cm-,.o,..I
4. Type your new document
Set Document
Notes.
notes:
notes
_
or edit the existing
[]
ones.
Then
click on
OR
Opening
If you
are just viewing
done.
The dialog
Two Documents
the document
box closes and
• To open two documents
Create
2.
With
click on Cancel
when
you a_
to the document.
at Once
You can open two Word Processing
switch between
the two.
1.
notes,
you return
a new document
that document
or Drawing
at once
and
at once:
or save an existing
open,
documents
select
New/Open
one.
from
the File menu.
A dialog
box appears.
3.
Select
a second
document
• To switch between
to open.
The document
appears
on the screen.
two documents:
1.
Click on the Window
menu. The drop-down
menu appears. At the bottom_
the names of both documents
appear with a radio box beside each name.
The document
on screen has its radio box filled.
2.
Click on the radio
top.
box of the other
document.
That document
appears
on
_.
Getting Started 51
Naming a DOS File
If you plan to use any of your documents
on a computer
that uses DOS,
create a name that DOS will recognize.
DOS names can be up to eight
characters
long, followed
by an optional period and three more characters.
The three characters
or extension
usually indicates
the type of data the file
contains.
For example,
give a .T_T extension
to a DOS text file, such as one
created with Text File Editor.
DOS: Disk Operating
System
DOS file names can only contain the letters A through Z, the numbers
through 9, and only the following special characters:
0
Special Characters Allowed in DOS File Names
underscore
dollar
caret
sign
$
"
tilde
exclamation
!
point
percentage
No ob_er special
characters are
permitted.
Getting Started 52
sign
%
number
sign
#
ampersand
&
hyphen
-
braces
{}
parenflaeses
( )
at sign
@
apostrophe
'
grave
accent
"
DOE names cann& contain spaces, commas, backslashes, asterisks, question
. marks, or periods (except the period following the first eight characters). The
letters are always converted to uppercase.
Quick Start Exercise
To become
familiar with creating documents,
follow the steps in this Quick
Start exercise to create, save, and print this simple document:
Your Name
Your Address
Your Phone Number
Creating your document
• To enter the text:
1. Turn
2.
on the notebook
When
the Main Menu
unit.
appears
showing
the
press the ENTER
programs,
key. Pressing ENTER at the Main menu automatically
opens Word
Processing,
tbe first icon on the menu. Select New from the New/Open
box.
3.
Using the glidepad,
When
the Word Processing
point,
type
name
Type your a_ss
and press
code and press ENTER.
5.
Type
your phone
screen
andpress
4.
• To change
you have two ways to
select (or click on an
item): you can click
on the Select button
your
appears
with the blinking
ENTER;
then
type
your
city, state,
and zip
number.
the font and size:
1. Use the glidepad
to click on the Edit menu.
All. All your
A submenu
appears.
2.
Click on Select
3.
Using the glidepad,
move the insertion
point to the button
Roman. The insertion point changes into an arrow.
4.
With the arrow over the button
glidepad
to click on the button.
below URW Roman.
or you can tap once
insertion
ENTER.
text is selected.
that says URW
on the glidepad.
5.
Move
appears
Selectbutton(left
buttononamouse)
Drag button (right
--
the arrow
on screen
down
that says URW Roman, tap once
A list of other fonts (or typefaces)
to URW Sans and click once.
on the
appears
--
Your typed text
in URW Sans font.
6.
Move the arrow to the 12 button (to the right of the button that now
URW Sans) and tap once on the glidepad
to click on the 12 button.
7.
Move the arrow down the list to the number
increases from 12pts. to 14 pts.
reads
14 and tap once. The text size
buttonon a mouse)
Getting Started 53
• To center the text:
1. With your text still selected
(if it is not, repeat steps
the glidepad
to select Alignment
from the Paragraph
2.
Move the arrow to the word Center
appears in the center of the page.
and tap once
1 and 2 above),
menu.
to select
use
it. Your text
Saving your document
• To save your document:
Printing
1.
Insert
a diskette
2.
Select
Save from the File menu.
3.
When a dialog box appears,
move the arrow to the rectangular box
New Name and click. It changes to an insertion point for, text entry.
4.
Type
5.
Move the arrow to the Drives button
drop-down
list of drives appears.
and tap once
6.
Select
drive
in the disk drive.
7.
Select
the Save button
a name
into the disk
drive.
beside
for your document.
A to save on the diskette
below
the New Name
on the glidepad.
box and
A
tap once.
your document
Before printing, you must
pages 10 and 11.
The pant dialog box-
• To print-your
allows you to set print
options like print size
and quality. For more
information on these
1. Press PRINT
_-
options, see Setting
Printer Options on
connect
a printer
and set printer
from the top row of the keyboard.
A dialog
box appears.
-2. Select Print from this dialog box. Your document
prints to the default
settings: letter size paper, high print quality, one copy, no merge.
3.
Press
EXIT to return
You just created,
See
c!ocum-dr_t:
to the Main
Menu.
page 42.
Getting Started 54
preferences.
saved, and printed
a document.
3
File Manager
File Manager
lists the files and folders
on your
storage (drive F). File Manager also allows you
files and to copy or move files and folders.
diskettes
(drive
to create
folders
A) and internal
for storing
Starting File Manager
l_ To open File Manager:
Click on File Manager from the Main Menu. A window
appears
representing
tbe j'des, foMers, or programs stored on the diskette
the internal storage (drive F), or on an optional PC card.
Menubar --
L_e _w
I[t_
_AdUnmm_ddl
wRb icons
in drive A, on
I_ndmu
_,- 4 _
,(.ix,ss2 bWhm) of 4. a.A43,................._O
_
fre_
Information
bar
Folder
Title bar
Toolbar
4 Io_ I.ml
Icons with DOS written
on them are files
m
Files, folders, and programs
are represented
by k:ons. When
something
with a tile, folder, or program,
click on its icon.
you want
to do
created with a DOS
_
program.
• The menu bar shows the menu options available in File Manager:
File, View, Disk, and Window. When you select one of these, a
submenu appears with more options, such as Exit in the File menu.
File Manager 55
A Folder (also called a directory) is a holding place for storing
documents, programs, and other folders.
F'de and document mean the same thing. They do not contain other
ides or documents. For example, a letter created in Word Processing
is a document and a file.
The Title bar shows thd name of the program you have open.
The Tool bar shows the following tools:
The
Whole
contents
contents
window
of one folder,
of drive E
icon
uses one
the contents
window
to show
of a diskette
the
in drive A, or the
The Tile window
icon shows each folder as a separate
window,
tiled across the screen. To move a folder to the front, click on its
title bar or menu bar. To close a folder,
button from the Information
bar.
Drive
A is the diskette
contents.
contents
in the disk drive.
When you change diskettes,
of the new diskette.
a PC card is inserted.
to view
again
Drive
files on an optional
PC card inserted in the slot. See page
more information
on using PC cards.
the
to see
18 for
Drive F is the internal storage space for the notebook.
You can
also saVe._es_to,
this locatioK
However,
the amount
of mem_'ry is
limitecf:. Save the F drive for files you access frequendy
from other
programs,
like Addressbook
files or your Intemet Bookmarks file.
Click here to view the contents of drive E
• The Information
or drive.
Information
bar--
Click here
its
to view
The power must be OFF before
Close folder button _
when
Click here
click here
folder
you insert a PC card.
__
E is active
click on the close
/
_HIHE]
Number of items /
Drive letter
bar shows information about the diskette, folder,
/
Pathname
.
huork- 4 items(151,434bgtes)of4, !,096,192bgtesfree. I
TotalI size
Free space
Close folder button allows you to close a folder. Click once here
to close the current folder.
Drive letter shows the drive whose contents
(drive A or F).
File Manager 56
you are viewing
Pa_e
shows
the drive
and folders
you went
through
to
reach the current folder. Each level as you go down into folders
is separated
by a slash (from left to right in pathname).
This
pathname
is DOS compatible.
Number of items shows the number of files or folders on the
drive, on the diskette, or in the folder.
Total size shows the total size of all files on the diskette
or in the
folder expressed in bytes of memory. To determine the size, select
individual file icons. To determine the size of a folder within this
folder, first open the folder.
Free space shows the amount of memory remaining on the
diskette or drive, measured
in bytes. This is the free space
available
for saving
documents.
• To open a folder:
Double-click
on a folder icon. The Folder window
appears, sboun'ng the
contents of the folder. (Both the name and patb of the folder appear in the
Information
bar.)
• To close a folder
Click once on the folder's icon in the Information bar.
File Manager
57
Changing the View
You can view f'des and folders as a word list, with or without file details. You
can also open more than one folder at the time and tile, or layer, the folder
windows across the screen.
To change the view of
the files inside a folder,
first open the folder.
I_ To change
To move icons or file
names closertogether
on the screen, select
Compress Display
from the Viewmenu.
the current
viewing
option:
1. Open File Manager and click on the drive A icon to view the contents
diskette.
of a
OR
Click on the drive
F icon
to view
the contents
of drive
E
2. Select the View menu. The View menu opens:
Names Only shows the files or folders in the folder as a list of small
icons with names.
Names
and Details
shows
the files or folders
as a list of small icons
with the name, size, and modification
date. Files also have attributes
listed to the right of their icons. Each file attribute is represented
by a
single letter: Read-Only
(R), Hidden
(I-l), System
See page 62 for information
on these attributes.
(S), and Archive
(A).
Icons shows the file or folder icons, with the name below the icon.
-_7_ To tile folder windows_
To move another folder to
the top, click on its
Information bar.
Clickon
the Tile window
.... _rre Opened
double-click
To see one folderwindow
only, clickon the Whole
window buttonat the
bottom of the screen.
_File _em
tile across
on it.
File Manager
58
of the screen.
one on top of the other.
The folders
To open
°, ,. ,,4.=, h,,,...,r.._
:,
_
Solibir e
Text File Edibl
II
Turnabout
that
a folder,
I '''_] 7 items (60.438 bgtes) of "/. 72;192 bgtes free_
l
::_
at the bottom
_Disk Hindom
,,,,.n
F
icon
the screen,
IL
Sorting Files
To sort the files in a
folder,first open the
folder.
You can sort
made,
files several
ways:
by the date of creation,
)_ To sort the contents:
1.
Open File Manager
diskette.
by name,
by the date
the last changes
were
or by size.
.
and click on the drive A icon to view the contents
of a
OR
Click on the drive F icon to view the contents
2°
Select
Sort By from
the View menu.
of drive E
A submenu
appears,
lisa'ng sort
options.
3. Select a sort option:
*
Name sorts the contents
DOS name.
DOS Extension
of the folder
alphabetically
sorts the files by the 3-letter
by the entire
extension
that appears
after the period.
Modification
Date and Time sorts the contents of the folder
and time of last modification
in reverse chronological
order.
by date
*
Creation
Date and Tame sorts by date and time of creation
reverse chronological
order.
in
•
Size
folders
sorts me contents
first, then
individual
of the folder
by ascending
size, with
files.
• DOS order sorts the files in the same order as DOS.
Working with Folders
You can create new folders for organizing
your files. For example,
you may
want to create one folder for storing personal
letters and another
for storing
business letters.
You can also
move
or copy
(Drive F) or to another
folders
to other
folders
or to the internal
storage
diskette.
!_ To create a new folder:
You can create a
.--.new folder inside
any open folder.
The new folder is
..mpty
1.
Click on the drive
2.
Select Create Folder from the File menu.
to name the new folder
in which
you want
to place
the new folder.
A dialog
box appears
asking
you
until you
move or copy items
into iL
File Manager 59
grtmte
Current
FoRint
i*
_
Folder
\
[]
3. Type the name for the folder. Use any characters, and the name can be as
long as 32 characters. However, if you want to use the folder with a DOS
program, the name can be no longer than 8 characters (see Naming a DOS
File on page 52).
4. Click on Create. The new folder appears in the current folder or diskette.
Moving or Copying a File or Folder
You can copy or move files and folders to other folders or to another
drive (A
or F). This can be done two ways: by dragging
a selected file or folder across
the screen or by using the Move or Copy selections
from the File menu.
I_ To move a file or folder:
The pointer looks like
this when you are
1.
Move the on-screen
button (top button)
dragging.
2.
Hold the Dr',ig button (bottom button on the glidepad)
and move
f'mger across the glidepad
surface to drag the file or folder.
The pointer looks h_d"-_
3.
With the dragged
file:o,£ folderover
the new folder, release the Drag
button.-7-The tcon _/__
into the new folder. To see the zcon, chck
the folder to open it.
this when you cannot
move the item to _e
destination.
0
_To
move several
pointer over the file or folder and click the Select
once to select it.
your
on
files or folders:
1. To select several files or folders, click and hold the Select button (top
button on the gildepad)
and slide your finger along the surface to create
rectangle around the icons. Tbe files or folders are selected.
2.
Move the on-screen
3.
With the Drag button held down, drag your
surface so that the on-screen
pointer moves
4.
With the oudine over the folder, release the button. All the icons disappear
into the folder. To see the files or folders you moved, click on the folder to
open it.
folders.
To move a file or folder
using the menu, select
the file or folder. Then
select Move from the
File menu, select a
destination drive or
folder, and click on
Move.
File Manager 60
pointer
A small outline
directly
appears
over one of the selected
a
files or
on top of the icon.
finger across the glidepad
the small outline.
Thepointer looks
like this whenyou
are copying _
ll_To copy a file or folder:
1. Move
2.
the on-screen
(top
button)
Press
and
once
pointer
to select
hold CTRL;; then
to the file or folder
and click the Select
button
it.
hold
the Drag
button
as you slide your
finger
along the glidepad
surface so that the on-screen
pointer moves the
oudine. Then, with the oddine over the folder, release the button. Tbef!/es
To-copy a file or folder
using the menu, select
the file _)r folder. Then
select Copy from the
F_le menu, select a
destination drive or
folder, and click on
or folders
are copied
into the folder.
OR
Hold the Drag button as you slide your finger along the glidepad
surface
so that the on-screen
pointer
moves the outline. Then, with the outline
over drive A or F, release the Drag button. Thefiles or folders are copie d.
Copy.
File Manager
61
Viewing Information
A file or folder has
two names: a name
about Files and Folders
• To find information
that you use to refer
to it and b_e name the
system uses, called
the DOS name.
about files and folders:
1. Select one or more files or folders.
2. Select File Information
from the File menu. A submenu
appears.
3. Select Get Info. A d_a/og box appears:
G_
r
Poth_
HlodiflceUons
Or#reck
Informationaboutthefile or
folderyou selected--
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Notus
:m'lmnel
letter
to Irnu
Youcanviewnotesaboutthe file or foklerhere.
•
•
Name.
The name
DOS Name.
that
you use to refer to the file or folder.
The DOS name
fde_or folde_A_.l_OS_name
extension.'-The
DOS name
that your
system
uses to recognize
the
has eight characters
with a three cha__cter
may not resemble
the other name.
•
Path. The location
of the file, showing
how you can get to it.
•
Last Mod_cation.
The time and date that the last change was made
to the file or folder.
Created. The time and date that the file or folder was created.
Attributes. The letters below (A, D, etc.) stand for attributes that
have been given to a file:
Archive. This am'ibute is used as a flag by some DOS commands
to track which files have been modified since their last backup.
Hi_en
Directory. This indicates
appears as a folder.
files are not
normally listed in the File
Manager window. To list
them, select Show
Hidden Files from the
V'mw menu.
File Manager
62
Hidden. This indicates
in a directory list.
that the item is a DOS directory,
which
that DOS does not display the file or folder
Read-Only. This indicates
folder.
that you cannot modify the file or
System. This indicates
for use by DOS.
Template.
Processing,
that this is a special-purpose
This indicates
a program
Drawing,
or Spreadsheet.
•
File Size.
This is the number
•
Creator.
created.
•
File Owner.
•
File Type. This identifies
the system
types include the following:
This is the name
This remains
Executable.
Data
Fil_
VIM File.
of bytes
template
file or folder
from Word
in a file or folder.
of the program
with
which
a file was
blank.
function
of the fde or folder. File
This file is a program.
This file.. C0ntains
This file is a data
storage
system.
Folder.
The item is a folder
data.
f'de that uses
the virtual
memory
or DOS directory.
DOS FOe. The file is a DOS data file or program.
Add notes to documents
•
Release.
•
User
box.
using the program the
document v_s _r_ed
in. See page 50.
4.
This is a version
Notes.
Click on either
You can view
number
used
your own
for programs
document
notes
only.
in this text
OK or Cancel.
OR
If you selected
several items for which
click on Next to see information
about
you wanted to view information,
the next selected
f'de or folder.
File Manager 63
Changing Information
about Files and Folders
When you create a file or folder, you can add one of the following attributes
to it, depending on your needs:
•
Read-Only
read.
Archive
means that the file cannot be changed;
is a DOS attribute
that tracks
which
it can only be
files have been
modified
since their last backup. When the file is backed up (using DOS
commands
on a DOS-based
computer),
the archive attribute
is
removed.
If the file is modified,
DOS turns the archive attribute back
on.
•
Hidden means that the file is not normally displayed
in File Manager.
• System means that the file is used by the system to execute
programs.
• Template means that the file is saved as a template, which allows
you to use the formatting as a basis to create other, similar files.
When you select
•
more than one file at
a time, the Change
Attributes dialog box
allowsyou to change
the attributesfor the
_qrstfile and then €libR_
on Next to change
those for the next file.
File Manager
64
To change information
1.
Select
one or more
2.
Select
File Information
3.
Select
Change
4.
Selectthe
attribute
and select Change.
about files and folders:
files or folders.
Attributes.
from the File menu.
The Change
i_oTadd(Read-Onl)t,
A submenu
Attm'butes
Archive,
dialog
Hidden,
appears.
box appears.
System,
Template)
Formatting and Copying Diskettes
You can use File Manager to format diskettes;
however,
most diskettes come
formatted
when purchased.
You can also copy and rename diskettes using
File Manager. However,
because
File Manager makes an exact duplicate
of the
source diskette,
the destination
diskette must be the same size as the source
diskette.
Also note that, during a disk copy, File Manager
writes over all files
that are on the destination
diskette.
You must format a
diskette before using it.
• To format a diskette:
Formatting erases all
information on a
diskette.
1.
Insert
the diskette
2.
Select
Format
into the disk chive.
3.
Select
the disk size of your diskette.
4.
Click on OK. A dialog
5.
Type a name for the diskette (1 to 11 characters
long) and click on
Format. A message tells you when formatting
is finisbed.
Disk from the Disk menu.
box appears
A dialog
requesa'ng
box appears.
a name
for the diskette.
• To copy a diskette:
When making a
backup copy of
program diskettes,
do not copy individual
files to separately.
diskettes. Some
programs will not
workproperly ffyou
do.
1. Select
Copy
Disk from the Disk menu.
2.
Insert the diskette
3.
When
that contains
File Manager
diskette
finishes,
on whichzy_ou
the destination
5.
on OK and follow
Click
it asks you
want
4-1 Insert
A dialog
the information
box appears.
to copy.
to insert
the destination
disk
(the
to copy).
diskette.
the instructions
on the screen.
You may
need to
repeat tbis process several ames. File Manager shows you the progress it is
making as it copies. It also gives you the option of stopping at any time.
-
• To rename
1. Select
a diskette:
Rename
Disk from the Disk menu.
2.
Enter a new
name
(1-11
3.
Click on Rename.
TO
rescan the current
characters
A dialog
box appears.
long).
Use Rescan to update
your view of the "
" diskette contents after
adding or deleting files •
to the same diskette.
To view the contents
of
another diskette, insert
_- that diskette and click
on the drive A icon.
Select
Rescan
Drives
from
diskette:
the
Disk
menu.
File Manager 65
Renaming,
Duplicating,
or Deleting a File or Folder
You can change a folder or file name. You can also make copies (exact in all
but name) of both files and folders. When you need more room on your
diskettes,
you can delete files or folders that you no longer need.
• To rename
If you havq selected
several items, you get
a separate dialog box
for each item. Click
on Next to leave _e
a file or folder'.
1.
Select
2.
Select
Rename
from
the File menu.
3.
Enter
the new
name
in the box.
4.
Click on Rename.
name of the current
the item
asks you
item unchanged and
(or items)
you want
lf a file with
to type a different
to rename.
A dialog
the same
name
box appears.
already
exists,
a dialog
box
will be named
as
name.
go on to the next.
Click on Cancel to
• To duplicate
close the dialog box
without renaming the
remaining selected
files.
a file or folder:
1.
Select the item (or items)
2.
Select
Duplicate
I_
box appears:
Iott_
_43puof _
letter
a name for the duplicate.
follows: Copy of (file or foMer
many items, you can
change the name of
each copy. Clicking on
A dialog
i_ [P(RSONRI.] \
Iqonl
3. Type
When you duplicate
to rename.
from the File menu.
Curr_nt Fold_
Oulpaceto:
you want
If you
name).
do not, the copy
.
Click on Duplicate.
A duplicate
colry of the selected
in the same folder as the original.
.
If you are duplicating
appears
in the dialog
Next skips the current
item altogether.
item
(or items)
more than one item, the name of the next
box and the whole process
repeats.
appears
item
Clicking on Cancel
closes the dialog box
without duplicating the
ra[naining items.
• To delete a file or folden
Be careful to delete only
those files you know you
will not need later.
File Manager
66
1.
Select the item (or items)
you want
to delete.
2.
Press DELETE. A dialog
delete. Click on Delete.
box appears
asking
if you
are sure you
want
to
4
Fax and Data Modem
You can use your
internal
modem
to send
faxes (but
not receive
them).
As
you send a fax, you can send.it to multiple
recipients.
You can also use the
modem
to communicate
with other computers
using the CommunicaUon
program,
which is supplied
on diskette.
CAUTION:
The Telephone
Consumer
Protection
Act of 1991 makes it unlawful
for
any person
to use a computer
or other electronic
device,
including
fax
machines,
to send any message
unless
such message
dearly
contains
in a margin
at the top and bottom
of each transmitted
page or on the
first page of the transmission,
the date and time it is sent and an
identification
of the business
or other entity, or other individual
sending
the message
and the telephone
number
of the sending
machine
or such business,
other entity or individual.
(The telephone
number
provided
may not be a 900 number
or any other nmnber
for
which
charges
exceed
local or long-distance
transmission
charges.)
To program _
information into your fax machine, complete
how to set preferences for sender information below.
Before
Sendinga
the steps on
Fax-
Before
faxing, you must connect
preferences.
See page 12. When
that Can Fax is set to Yes.
the modem
and set modem
you set modem
preferences,
You must also set up Fax Preferences,
information.
In Preferences,
you can also set
long-distance
faxes and charging
line. Then when you send a fax,
and the system will dial it before
be sure
including the default sender
up and save dialing codes for sending
to a billing ca_! or for dialing an outside
you can activate one of those dialing codes,...
dialing the fax number.
To set preferences
for .sender information:
1. Click on Preferences
in the Main Menu. Prefereno_s opens.
2. Click on Fax. A dialog box appears.
For information on the
Advanced
button, see
3. Be sure that the radio button beside Internal is darkened. If you are using
an optional external modem, click on the button beside External.
4. Click on the Sender InformaUon button. A dialog box appears.
page 72 in this chapter.
Fax and Data Modem
67
5. Fill in the dialog box:
•
From. Enter your name.
•
Company.
•
Voice Phone.
each page.
•
Fax.
•
Station
Enter
Enter
the name
Enter your
your
phone
fax number
ID. Enter your
can identify
of your
your
company.
number;
it will appear
at the top of
here.
fax number
fax modem.
again,
so a receiving
This will appear
fax modem
at the top of each
page.
• OK. Applies changes.
•
Cancel.
Erases
changes.
)_ To set preferences
long-distance):
1.
.
Click on Preferences
4.
from the Main Menu.
Info.
Click on Dialing
5. Fill in the dialog
For information o_disabling
"_callwaiting, contactyour
local phone company.
and
Click on Fax.
3. Click on Sender
.-
for dialing codes (access
Codes.
A dialog
box appears.
box:
Access.
Click.here
if you have an outside line or want to enter
_-numbe'_g&_uen-'_Ce that will disable call waiting. First enter he
number,
then enter a comma to briefly pause the dialing. For
a
example,
for an outside line, dial 9,. Also add a note describing
this access code in the box beside Notes; then click on Add.
When you
page 70).
You can save multiple
access codes and
long-distance
codes, so
always enter a note to save
with the access code. Type
the note in the blank; then
click on Add. Thai way, you
will be able to select an
_ccess code or
long-distance code by
selecting the note.
a fax, use this note
to select
the access
code
(see
If you have call waiting, disable it before faxing. Contact your
local phone company
for the numbers
that will disable call
waiting. Enter the code; then enter a comma to pause the dialing
sequence
(for example:
"79,).
Long
Distance.
Click here
to enter
long-distance
information.
Use a period when dialing Europe (011.XX.YYY---YY):
011
(international
access); XX (country code); Y (fax number).
Add a
note describing
this in the blank beside Notes; then click on Add.
To use a billing card for long distance
faxes, you must enter
the billing card access number,
account
number, and recipient
fax
number in the order specified
by your long-distance
provider.
You
may also need to enter one or more commas to pause the dialing
as needed.
The following
are examples
for AT&T and MCI:
When sending a
-_g-distance
fax using a
prepaid billing card,
manual dialing is often the
easiest method. See page
71.
Fax and Data Modem
send
68
WithMCI, or any provider
For AT&T, enter (without
spaces,
include
commaas):
that requires the fax
18002255288,
1, area code fax number,
card number
PIN,
number last, enter it in
either the Long Distance
For MCI, enter (without
spaces,
include
coramas):
field (see MCI example)
18008888000,
card number PIN, area code fax number,
or in the Fax # field of the
6. When finished, click on OK.
Fax dialog"box(used to
send the fax), but not in
Your access codes and long-distance
information
are now stored for use. If
both. In the Long
needed,
you
can
change
this
information
at
anytime.
Distance field from Fax
Preferences, the fax
number is stored
permanently. In the Fax #
field of the Fax dialog
box, it is used once only.
Sending a Fax
Send
a fax from
Processing,
the program
Spreadsheet,
you create
Drawing,
a document
Text File Editor,
in, such
Planner,
as Word
or To Do List.
• To send a fax:
When sending a
long-distance fax U_b_g
a biffingcard, do not
enter the biffingcard
access and account
numbers in the Fax #
field, ff you do, your
billingcard account
number will appear at
the top of every fax.
Enter thisinformationin
the Dialing Codes dialog
box (see the sectLon
titled Before Sending a
Fax and see Dialing
Codes below).
1.
Create a document
in Word Processing,
Addressbook,
Text File Editor, Planner,
2.
In the program
used
3,
Press
PRINT from_'*_
4.
Select
Fax._t
5.
Make your
dialog
to create
Spreadsheet,
Drawing,
or To Do List.
the document,
function
save
your document.
key row. A submenu
appears.
box appears.
selections:
• To. Enter the name
characters.
of the recipient
in the To box,
up to 20
Fax #. Enter the fax number. The following characters
are accepted:
Digits 0-9, *, and #
Space
Comma. A comma briefly pauses the dialing. Use a comma when
you dial 9 or another
number for an outside line. For example,
type a comma after the nine (9, 555-5578).
Hyphen
-
Period. You can use a period when dialing International,
(011.XX.YYY---YY):
011 (international
access); XX (country
Y (fax number).
Parentheses
code);
()
Fax and Data Modem 69
Note: If you are sending
a long distance fax using an AT&T billing.
card, enter a comma in the Fax # field (enter the fax number in
You can save dialing
codes from Fax
Preferences (see page
68). When you use a
dialing code, it willnot
appear in the Fax # box,
but the system will dial it.
the Long Distance
field). With long-distance
providers
that require
the fax number last, you can enter it in either the Long Distance
field or in the Fax # field, but not in both. (See Dialing Codes
below).
Last Recipients.
Click here to see a list of past fax recipients.
can select from the list by clicking on a name.
Dialing
Codes.
Dialing codes
before it dials the fax number.
You can also enter an
access code or area code
in frontof the fax number
in the Fax # field (for
example: 9, 333-4545).
When using a billingcard,
enter that informationin
the Dialing Codes dialog
box.
You
(prefixes)
are dialed by the system
Click here to activate dialing codes.
A
dialog box appears. Click on Use Default Settings so the box will not
be filled; then select Access or Long Distance
(when selected,
the
box darkens).
Click on the Access button or the Long Distance
button to select a dialing code that you created in Preferences
(see
page 68). Then click on OK.
If you have not saved billing card information
in Fax
you can enter the information
here to use once. You
the billing card access number, account
number,
and
aumber
in the order specified
by your long-distance
Preferences,
must enter
recipient
fax
provider.
You
may also need to enter one or more commas
to pause the dialing
as needed.
The following
are examples
for AT&T and MCI:
For AT&T, enter (without
spaces,
include
18002255288,
1, area code fax number,
card
comma
in the, Fax # field ofdae
Fax dialog
commas):
number
PIN,. Enter
a
box.
For I_CI, enter
(without
spaces,
indude
18008888000,
card number PIN, area code
comumms):
fax number,.
or any provider that requires the fax number
enter it in the Long Distance
field (as shown
the Fax # field of the Fax dialog box.
With
MCI
last, you can either
in this example)
or in
• Multiple
Destinations.
Click here to send the same fax to more than
one recipient.
A dialog box appears.
Enter the name and fax number
of the additional
recipient(s);
then click on Add. The name and fax
number
appear in the box at the.top.
• Document
adequate
options.
Select Fine or Standard
for most machines.
• Content.
Select how much
option varies with different
you
can select
a range
.
Fax and Data Modem
title
of the document
• The fax number
70
is
of cells to prinL
page.
When you are finished selecting from the Fax dialog
send the fax. The Fax Progress dialog box appears.
• The
Standard
of the document
you want to fax. This
programs.
For example,
in Spreadsheet,
• Cover Page. Click here to include a cover
information
on creating a cover page.
If the fax number is
busy, the system willlet
you try the number
again.
Fax quality.
appears.
dialed appears.
See below
box,
for
click on Fax to
•
A Progress
sent.
Indicator
appears
along with the current page being
• Hide. Click here to hide the Fax Progress dialog box.
• Stop.
Click on Stop if you do not want to send the fax.
Using a Cover Page
A basic cover page is supplied
on diskette.
)_To use the cover page:
1. Insert the diskette
that contains
2. From the Fax Document
dialog box appears.
the cover sheet (diskette
1).
dialog box, click on Cover Page. The CouerPage
3. Select the Fax sheet and click on OK. To see the cover page, click on
Preview.
4. Click on Message (from the Cover page dialog box or the Fax Document
dialog box) to enter a message on the cover sheet. Then click on Done.
Using Manual Dial
Manual dial is most useful when sending a long-distance fax that you want to
charge to a prepaid billing card. Before using manual dial, set up the Fax
Preferences.
II_ To set up F'_tx Preferences
from the Main Menu; then click on Fax. TheFax dialog
1. Select Preferences
box appears.
2. Click on Advanced.
The Advanced
3. If not already selected,
4. In the box beside
for manual dial:
select Poor
Initialization,
dialog box appears.
for phone
line quality.
type ATX1.
5. Click on OK to close each dialog box; then exit Preferences
l_ To use manual
(press EXIT).
dial:
1. In the program used to create the document, select Send from the File
menu. Then select Fax The Fax dialog box appears.
2. Click on the box beside Manual Dial (when filled, Manual Dial is active).
3. Click on Fax. a dt2dog box appears.
4. Pick up the handset of the phone and dial the recipient number, billing
card number, and account number in the order specified by the
long-distance
provider.
5. When you hear the line ringing, click on the Done Dialing button.
6. Hang up the telephone.
Fax and Data Modem
71
Setting Advanced
Fax Options
In addition to setup for manual dial (phone line quality and intitialization
string), you can select the time for the modem to wait for a fax connection.
The other setting
that recommended
be entered.
(Post-Modem,Use)
for this notebook.
See your
I_ To set Advanced
external
applies to extemal
This setting does
modem
From
the Main Menu,
click on Preferences.
2.
Click on Fax. The Fax dialog
3.
Click on the Advanced
4.
Fill in the dialog
button.
The Preferences
appear.
Another
dialog
box appears.
box:
•
Phone Line Quality.
This regulates
the fax transmission,
on what you select: normal, uneven,
poor. For example,
that your phone line is subject to noise, set this to poor.
•
Wait for a modem
•
connection.
This is the maximum
depending
if you know
number
will wait for a connection
of
to another
Ini "ttalization. This is the start-up string (AT command)
for your
modem
and is used for manual dial (enter ATXl for the manual dial
start up string): tf_y,pu am usinff an external
modem
not
- _oi_am_d--ed
for _ais notebook,
see your modem
manual
AT command
uses.
Post-Modem
not normally
recommended
AT command
72
on this setting.
box appears.
seconds
that your fax modem
fax modem
or machine.
Fax and Data Modem
for information
Options:
1.
"
manual
modems
other than
not normally
need to
o
for Other
Use. This is the shut-down
string (AT command)
and is
needed.
If you are using an external
modem
not
for this notebook,
see your modem
manual for other
uses.
Fax Errors
Solution
On Screen Messages
Busy signal
No answer
The fax number
again.
from
dialed
phone
number
Tell person
you are sending to is busy. Try
to turn
fax machine
on.
i
Document
is corrupted
Answered
by non-fax
Transmission
Error from
Unexpected
Modem
Could
document.
Send
device
Check
fax number
and try again.
by the user
You stopped
modem
modem
not class
not send
Timeout:
Could
stopped
Retype
response
2
page
the fa_x modem
Check
settings
and send
fax again.
Check
settings
and send
fax again.
Document
is not responding
not _qpen serial port
not contact
type
and
document.
after the 9 to dial out.
Be sure modem
is connected
properly,
the modem
Preferences
are set to Can
Shorten
Fax spooler
to is wrong
is too large. Shorten
You did not type a comma
page
Out of heap-sia_ce
again.
the fax. Try again.
Modem
you are sending
cannot receive a fax.
g.
Could
document
and that
Fax. See
12.
document.
Try to fax again.
Fax and Data Modem
73
Sending and Receiving Information
You can use your modem to communicate with computers or bulletin board
systems. You can also share information with other computer users.
This section describes how to do the folowing:
• Get started using Communication
• Establish various modem,
• Dial phone
settings
numbers
• Send messages
and fries
• Receive messages
Calling the Other Person before
terminal, and window
and files
You Start
Modem settings must match the settings of the other computer.
Before you
begin, call the person you will communicate with by modem and fred out the
following information:
• Protocq!settings on receiver's computer:
Word Length or data bits
Stop bits
Parity _"
•
Type of terminal the other person selects on his or her computer.
• Phone number of phone connected to his or her modem.
Starting Communication
!_ To start Communication:
1. Insert
the diskette
labelled
Communication.
2.
Click on the File Manager icon on the Main Menu;
icon. The contents of the diskette appear.
3.
Double-click
on the Communication
icon.
then
click on the drive A -,
The Communication
window
appears.
)g window
settings
You can control
as little information
Fax and Data Modem
74
the size of the Communication
at a time as you want.
window
to show
as much
or
l_ To change
1. Select
2.
the window
Window
Size from the View menu.
Fill in the dialog
* Window
computer
20.
• Window
Window
screen
sho_rs
Columns.
3.
Click on Apply.
4.
Click on Close.
A dialog
box appears.
box:
Lines.
your computer
Changing
size:
Lines sets the number
in the window.
Window
screen
Columns
shows.
Select
Select
of lines your
any number
sets the number
any number
from
from
1 to
of columns
1 to 80.
the text size
Yo u can increase or decrease
the size of text shown on the Communication
window.
Anytime you open Communication,
a small font is in effect.
Changing
text to the larger font can make it easier to read.
You cannot change
the font size of
individualwords or
sentences.
Showing
I_ To change
Select
the font size:
either
Large Font or Small Font
from the View menu.
line status
Dam-communication
is noise on the_line,
the quality.
The status window
_-stmilar
to a regular phone call in that sometimes then:
which affects communication.
Show Line Status monitors
If it is poor, you can hang up and try again later.
l_ To monitor
the line connection
quality:
v#ll remain on
screen duHng the
communication
session. To close it,
click on the Window
Control button at the
top left.
1. Start communication
by inserting
the diskette
labelled Communication
and
clicking on File Manager from the Main Menu; then click on the drive A
icon. The diskette contents appear
2.
Double-click
3.
Select
Show
on Communication.
Line Status
The Communication
from the Options
menu.
window
A status
window
appears.
appears.
The line status errors are the number of errors in reading the message being
received or writing the message being sent. It is normal to have a small
number of errors. However,
if you see hundreds
of errors during a session,
consider hanging
up and dialing again.
Fax and Data Modem
-'
75
•
.
_'7.-
Reset the counters
every timeyou
starta
comrnunication
session.
Otherwise, the
error count for the
current session is
added to that of the
last session.
I_ To reset the counters
to zero errors:
1. Click on Reset Counters.
2.
Click on Close
to close
The counters
the dialog
are all reset to zero
values.
box.
t
Getting Ready to Communicate
You can use the Communication
modem.
Before
the following
Once
Choosing
the protocol
Always turn off call
waiting when using
to exchange
set the protocol
messages
and terminal
with another
settings
(see
instructions).
connected,
messages
window
communicating,
anything
sent to you
you type
also appear
is sent
to the other
computer.
in the Communication
The
window.
settings
Protocol
allows
Protocol
settings
ordedy
tell your
exchange
modem
of information
such
things
between
as the phone
two modems.
type.
the phone line to
communicate wj_
-another computer.
Consult your local
Call to find out what pro,.ocol
- protocol
_ngs
m_-h_atc_-the
settings the other computer
is using. Your
protocol
settings of the other compute_
telephone company.
_-l_ To select the protocol
1.
Insert the diskette
the Main Menu;
labelled
then
settings
for the current
Communication
session:
and click on File Manager
click on the drive A icon.
The contents
from
of the diskette
appear.
2.
Double-click
3.
Select
Protocol
on Communication.
from the Options
The Communication
menu.
window
appears.
Fill in the following:
• Baud Rate. The baud rate is the" rate of speed your modem
sends
and receives information.
If you are using a 33,600 bps modem,
select 38400 baud. If you are using a 14,400 bps modem,
select
19200.
• Parity. Parity checks errors
common
setting is None.
• Word Length.
Word Length
character. The most common
in sending
information.
is the number
setting is 8.
of bits that
• Stop Bits. Stop bits help a computer
figure out when
receive a character. The most common
setting is 1.
Fax and Data Modem
The most
form a
to send
or
76
1
• Handshake.
Select Software (XON/XOFF), and the modem will
verify the flow of information from the other computer, allowing you
to receive all information sent.
• Hardware
Handshaking
Options.
Use the default settings.
Click on Apply.
5. Click on Close.
.
From the
Communications
diskette, you can
select the protocol
settings for a single
communications
l_ To change
the default protocol
1. Click on Preferences
settings:
from the Main Menu.
session. To change
2. Click on Modem. A dialog box appears.
the protocol
settings
3. Select whether
permanently,
your phone
4. Click on Speed
appears.
select
the default protocol
settings.
is tone or pulse.
and Format
Options.
The Serial Port Options dialog box
5. Change the settings to match those you made in the Protocol dialog box.
6. Click on OK. The Serial Port Options dialog box closes.
7. Click on OK to close the Modem dialog box.
8. Select Exit from the File menu.
Choosing
theterminal
settings
Before you communicate
with another
computer,
call the petv_n you want
communicate
with to find out what kind of terminal he or she has selected
on thetr-computer._.Tla_'P,.select
terminal
to
setungs.
The modem
can speak the language
of terminals
such as TI'Y, VT52, VT100,
WYSE50, and ANSI by imitating
the language.
Because the imitation is not
complete,- you may find that some features do not work as you expect with a
certain terminal.
However,
the imitation should be adequate
for most
situations.
l_ To select the terminal
1.
2.
To find out ff you need
• full or haft duplex, type a
few characters on your
screen while connected
to another computer. If
what you type appears
twice, you need Full (full
-- echo); otherwise, select
Haft (local echo).
settings:
Insert the diskette
labelled
Communication;
then select File Manager
click on the drive A icon. The contents of the diskette appear.
Double-click
on
the
Communication
icon.
The
Communication
and
windt_
appears.
3.
Select
Terminal
4.
Fill in the dialog
from the Options
box changing
menu.
A dialog
the options
you
box appears.
want:
• Select Terminal.
You and the receiver must match with this setting.
Select VT100 as your first choice, TI'Y as your second choice, and
ANSI as a third choice.
• Duplex.
At full duplex,
information
flows
the same time. At half duplex,
information
direction
at any given time.
between
two computers
can flow only in one
Fax and Data Modem
at
77
• Wrap Lines at Edge. If you select this option, long lines of text end
at the edge of your screen and continue to the next line. If you do
not select this option, lines of text that go beyond your screen's edge
do not appear. However, ff you capture this text to a DOS file, you
capture all text, even the text that did not fit on your screen.
• Auto LinefeeclL Auto Linefeed converts each incoming carriage return
(end of line) with a carriage return and new line. Otherwise, each
new line of incoming text overwrites the last line. If all your
incoming lines appear as double-spaced
text, do not select Auto
Linefeed (unless you prefer double-spacing).
• Host Code Page. Host Code Page allows you to select a language for
your text. When you select this option, a dialog box with a list of
languages appears. Select the appropriate language from the list.
Click on Apply.
.
Click on Apply.
OR
Click on Close.
After you have chosen your protocol
dial the pbone number.
and
terminal
settings,
you
are ready
to
Dialing
- Use Quick-Dial
_.l_-To uso
1.
2.
to dia_3id0ther
computef_
Quick Dial:
Insert the diskette
labelled
Communication;
then select File Manager
click on the drive A icon. The contents of the diskette appear
Double-click
on the Communication
icon. gbe Communication
and
window
appears.
Always turn off call
waiting when using
the phone line to
communicate with
another computer. _
Consultyour local
telephone company.
Fax and Data Modem
3.
Select
Quick
Dial from
4.
Enter the phone number for the phone connected
to the other modem. To
disable call waiting or to access an outside phone line (for example, by
dialing a 9), enter a comma after the call waiting code numbers
or 9 and
before the number
(for example,
9,5551212
tells the modem
to dial 9 first
to get an outside
line,
the Dial menu.
then
pause,
and
A dialog
then
box appears.
dial 5551212).
5.
Click on Dial. When the con n.ection has been made
CONNECT appears in the Communication
window.
6.
When
ready
78
you see CONNECT
to send and receive
on your screen,
messages.
to the other compute_,
click on Close.
You are now
Having a Conversation
Once you have connected, any text you enter on the Communication
is automatically sent to the receiver.
screen
II
The cursor changes
from solid to hollow, depending
on what tasks are taking
place. When the cursor is solici, generally
it means that what you type
appears
in the Communication
window
and is sent to the computer
that you
are connected
to.
0
When the cursor is hollow, generally it means what you type is not sent to
the other computer. You could be filling in a dialog box or receiving
information from another computer.
When you have finished communicating,
Sending Brief Messages
Besides
to another
select Hang Up from the Dial menu.
and Files
having
a conversation,
there
are four other
ways
to send
information
computer:
•
Using
•
Sending
Message
from
the Edit menu for brief messages.
text that you have copied
into the clipboard.
• Sending an ASCII text file to the other computer.
An ASCII text file is
- -the samc-as,a_mxt
file add are created in Text File Editor;, You
can alsb
exporting
•
Sending
convert
a Word Processing
document
to an ASCII text file by
it.
Sending files using XMODEM to send a file or a large amount
of
information.
XMODEM checks for errors to make sure files arrive
intact.
brief messages
Message in the Edit menu allows you to create brief messages
before you are
connected
to another
computer
(before you enter protocol
or terminal
settings) or after you are connected.
Message does not check for errors, which is usually not a problem
messages.
for short
!_ To send a brief text message:
1.
Insert the diskette labelled Communication
from the Main Menu. Then click on the
diskette appea_.
2.
Double-click
on Communication.
and click on the File Manager icon
drive A icon. The contents
of the
The Communication
window
appears.
Fax and Data Modem
79
Sending
3.
Select Quick Dial from the Dial menu; then enter the phone number for
the phone connected
to the other modem
and click on Dial. When tbe
connection
has been made to the other compute,
CONNECT appears in the
Communication
window.
Close the Dial window.
4.
Select
5.
Type
6.
Edit the text as needed.
7.
Click on Send.
8.
Select
9.
Click on Close.
Message
your
from
the Edit menu.
message
Hang
in the dialog
Your message
A dialog
box appears.
box.
appears
on the other
computer's
screen.
Up from the Dial menu.
text using the clipboard
You can copy text from Word Processing
or other programs
and send it to
another
computer.
When you do this, Communication
sends the text to the
other computer
just as if you had typed it into the Communication
screen.
• To send the contents
1. Open
.
the fde containing
the text you
the text you
to send.
want
want
to send.
2.
Select
3.
Press
COPY to copy
4.
Insert
the diskette
5.
Click on the File Manager icon from the Main Menu;
icon. -T,§e contents
Of-ilY_diskette
appgglr.
6. Double-click
Sending
of your clipboard:
the text to the clipboard.
labelled
Communication.
on Communication.
then
The Communication
click on the drive A
window
appears.
7.
Select Quick Dial from the Dial menu; then enter the phone number.
the connection
has been made to the other compute_, CONNECT appears
Communication
window.
Close the Dial window.
8.
Press
9.
To exit, select
PASTE.
The contents
Hang
of your
ch'pboard
When
in the
are sent.
Up from the Dial menu;
then
press
EXIT.
ASCII text files
You can send
errors,
typed,
so there
text fries saved
is no guarantee
on diskette.
This method
that the information
does
arrives
not check
exactly
for
as it was
• To send an A SCll text file:
1. Create
a document
labelled
to make
an ASCII text file.
2.
Insert
3.
Click on the File Manager icon from the Main Menu; then
icon. The contents of the diskette appear.
4.
Double-dick
Fax and Data Modem 80
the diskette
in Text File Editor
Communication.
on Communication.
The Communication
click on the drive A
window
appears.
5.
Use Quick
connected
Dial from the Dial menu to enter the phone number for the phone
to the other modem
and click on Dial. When the connection
boa
been made to the other computer;,
window.
Close the Dial window.
Before=sendinga DOS
textfile, check whether
the receiving computer
requireslinefeeds.
Linefeedsprevent text
from typing over itseff.
CONNECT
From Text File from the File menu.
Select Type
7.
Select the drive (A or F); then select ASCII file you want to use. If the file
is on diskette, remove
the Communications
diskette and insert the diskette
containing
the file.
8.
Select Strip Linefeeds
From Text if the other computer
linefeeds
after carriage returns. Most computers
need
will normally
not need to select this option.
9.
Click on Type to send the DOS file. A status window
bow your file transfer is going. When the file transfer
Communication
window appears.
To exit, select
Hang
Up from the Dial menu;
If you create a document
in Word Processing
text file, export the document.
See the Word
A dialog
then
does not need
linefeeds,
so you
appears, shoun'ng
is finished,
the
press
and want
Processing
box appears.
EXIT.
to send
chapter
it as an ASCII
in Book 2.
text files using XMODEM
Before you can use _,
XMODEM to
transfer files, check
that the other
computer is setup
to receive an
XMODEM
in the Communication
6.
10.
Sending
appears
transfer.
With the XMODEM protocol
you can send files or a large amount
of
information
to another
computer.
The advantage
of using XMODEM is that
XMODEM detects a transmission
failure and resends
the information
again.
l_ To send a fife using XMODEM:
1.
Insert the diskette
labelled
Communication.
2.
Click on the File Manager icon from the Main Menu;
icon. The contents of the diskette appear
3.
Double-click
4.
Use Quick
connected
on Communication.
dick
on the drive A
window
appears.
Dial from the Dial menu to enter the phone number for the phone
to the other modem
and click on Dial. When the connects'on
has
been made to the other computer,,
window.
Close the Dial window.
Send
The Communication
then
XMODEM
from
CONNECT
the File menu.
appears
5.
Select
6.
Select the file
Communications
7.
Select the size of the data-packet.
Large files are broken up into small data
packets
to make
the file easier
to send
to another
computer.
The
recommended
selection
is 128 bytes.
you want to send.
diskette
and insert
A dialog
in the Communication
If the file
the diskette
box appears.
is on diskette,
remove
containing
the fde.
Fax and Data Modem
the
81
8.
Click on Send.
The Send XMODEM
Status
window
appears
and
shows
the
progress of the transfer, reporting any errors. XMODEM automatically
resends
those portions of the transmission
that have errors. However,
if
the error count increases
suddenly,
you probably
have a problem
in the
phone line and may want to try to send the file again later.
9.
Receiving
To exit, select
Hang
Up from the Dial menu;
and Saving Messages
then
press
EXIT.
and Files
Before you receive information,
determine
what you intend to do with it.
Depending
on the type and volume of information,
there are various ways to
accept, store, and save it, including the following:
• Scrolling
through
• Copying
text to the clipboard
• Saving
Scrolling
through
the text as it arrives
without
saving
it
text in a file
text on the screen
As the text arrives at your computer,
the first part of the text may scroll off the
screen. If the message is longer than 175 lines, consider
saving it to a file.
_I_To -scrofl throdgh
the texdt on your screen:
Click on the up or down
Copying
arrow
on the scroll
bar.
text to the clipboard
Only the last 175
lines of text
received are
saved. If the
message exceeds
175 lines, newly
amvJngtext writes
over the text that
has already
anived.
Fax and Data Modem
You can copy and paste information
until the entire message has arrived,
175 lines of text.
one screen at a time, or you can wait
as long as the message does not go over
l_ To copy text from your clipboard
1.
Select the text in the Communication
2.
Press COPY.
3.
Select
4.
Close Communication.
5.
Click on Word
6.
Create
7.
Place the on-screen
8.
Press
82
Hang
Up from
window
that you want
to copy.
the Dial menu.
Processing
a new document
PASTE.
to a _e:
or another
or open
pointer
an existing
where
The text is placed
program.
you want
into the file.
one
to paste
to place
the text to.
the text.
Saving screen and scroll-back
Communication
is an area that
buffer text to a file
saves the last 175 lines of text in the scroll-back
buffer,
stores the text that scrolls off the screen. This information
stored so that you can view it by scrolling back through
Otherwise,
all the text that scrolls off your screen would
text in a file, you can prevent' the loss of incoming
text.
),To
save the contents
your
phone
the window.
be lost. By saving
of your screen and scroll-back
When
2.
After your screen
diskette.
3.
Select
Save Buffer from
4.
Select
the drive
5.
Type a DOS file name (a DOS file name contains
up to eight
numbers,
followed
by a period, then a three-letter
extension).
6.
Select
shows
press
buffer:
1.
Screen
rings,
Only
ENTER.
CONNECT
and text appears
the File menu.
and folder
which
is
A dialog
on your screen,
insert
a
box appears.
you want.
(saving
only what
letters
or
you see on your screen).
OR
Select
Scroll-back
Scroll-back
Buffer
Only
(saving
Buffer
and Screen
only what
is hidden
in the
Buffer).
OR
Select
7.
Scroll-back
Click on ON-to
81 To exit,
(saving
both).
save the text to the f'de.
select
Hang
Up from the Dial menu;
then
EXIT.
press
Saving text in a file
You can capture all text as it arrives and have it immediately
placed in a file.
Saving text in a file is also faster than using the Copy and Paste method.
Do not save
incoming text in a
file and run
XMODEM at the
same time.
• To save all incoming
the diskette
text to a file:
1.
Insert
labelled
Communication,-
2.
Click on the File Manager icon from the Main Menu;
icon. The contents of the diskette appear
3.
Double-click
4.
When
your
phone
rings,
press
5.
When
your screen
shows
CONNECT,
menu.
A dialog
on Communication.
then
The Communication
click on the drive _l,
window
appears.
ENTER.
select Capture
to Text File from the File
box appears.
6.
Select End Lines with CR/LF if you want the end of each line to contain
a
carriage return and linefeed.
If you are unsure, it is a good idea to select it.
7.
If you want the capture file on diskette,
then click on Capture. A status window
insert a diskette
appears.
and select the A drive;
Fax and Data Modem
83
8. When all information
appears
on the screen,
press Stop Capture.
9. To exit, select Hang Up from the Dial menu; then press EXIT.
10. To read the capture.txt f'tle, open Text File Editor. For more information
see the chapter called Text File Editor in Book 2.
Saving text files using XMODEM
Before you can use
XMODEM, find out ff
You can receive text files without errors from being sent from one location to
another. The other choices for receiving files do not check for errors.
the other computer is
set up to send files
using XMODEM.
Also, find out what
error-checking
mechanism is
l_ To receive
1. Insert
a file using XMODEM:
the diskette
labelled
Communication.
2.
Click on the File Manager
other computer,
Checksum or CRC.
3.
Double-click
Also, find out if the file
4.
When you see CONNECT on your screen,
File menu. A dialog box appears.
5.
Select
the directory
6.
Select
the type of f'de you are receiving.
icon.
supported on the
you will receive is
ASCII (a DOS file) or
a word processing
file.
The contents
file without
The Communication
select
window
Receive
XMODEM
Binary if the file you are receiving
or a Gsaphic
errors
file.
two
is a Word
for errors.
There
are two choices;
both give you
in sending:
Checksum.
This is a simple method
during sending
and receiving.
•
CRC (Cyclic Redundancy
Check).
CRC is more sophisticated
Checksum.
It is a good idea to select it ff the sending
computer
supports
it.
of checking
Type
Click on Receive. The status screen at the le_ appears
progress of the transfer. If errors increase dramatically,
poor line connection.
In that case, consider canceling
trying again later.
To exit, select
choices:
_-
•
the name
from the
is a DOS text file
9.
Fax and Data Modem 84
appears.
You have the following
8.
10.
click on the drive A
appear.
Text if the file you are receiving
S_elect how you want to check
the
then
you want.
Select
Processing
7.
of the diskette
on Communication.
• Text. Select
(ASCII).
• Binary.
icon from the Main Menu;
for file corruption
than
of a file.
Hang
Up from
the Dial menu;
then
showing you the
you may have a
the transfer and
press
EXIT.
Using Scripts
Before using a script to
connect to a bulletin
Scripts contain commands
perform a series of tasks.
that instruct the Communication
program
to
board, set the modem
preferences to match
the particular bulletin
board you are using
(protocol settings on
page 76).
Two sample scripts are available: GENIE.MAC and GEOS_BBS.MAC.
These
for use with commercial
bulletin boards, which are online communications
services that you can establish
an account with. For example,
script contains
a command
that automatically
dials the Genie
are
the GENIE.MAC
phone number.
However,
commercial
bulletin boards change, so you will probably
need
modify the script before use. For information
on what to modify, contact
company
that maintains
the bulletin board you want to use.
to
the
You can also modify these two scripts to create new scripts for use with
Communication.
Be sure to give a new name to any new script file and add
the extension
MAC to the name.
I_ To modify a script:
1.
Insert the diskette
the Main Menu.
labelled
Text File Editor.
2.
Click on the drive
A icon.
The contents
3.
Double-click
dialog
4.
click on File Manager
of the diskette
from
appear.
from the Main Menu.
The New/Open
box appears.
Remove
diskette
dialog
the Text File Editor diskette; then insert the Communications
and c_[_o_pen
an Existing Document
in the New/Open
box.
5. Select
the script
contents
Communication
commands must be all
on Text File Editor
Then
6. These
and
modify
(GENIE.MAC
or GEOS_BBS.MAC)
The
of the script file appea_.
scripts
modify
to open
contain
most
or all of the following
commands
which
you
can
or add to:
uppercase.
•
:. Lines beginning
with colons or semicolons
are descriptive
labels of commands
that will follow. For example,
if you want the
script to return to a task already performed,
use the GOTO command
to return to the label of the section containing
the commands
for that
task.
•
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