BROTHER Word Processor Manual 98070356

User Manual: BROTHER BROTHER Word Processor Manual BROTHER Word Processor Owner's Manual, BROTHER Word Processor installation guides

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Setup, Getting Started,

File Manager, Fax, Internet and Email,

Calculator, World Clock, To Do List

& Troubleshooting

__' GEOS ® US ENGLISH

About this Manual

Welcome. Your new GeoBook TM contains software programs that provide a

variety of features. Inside this manual, Book 1, you will find information on

setting up the notebook, getting started using programs, and using File

.Manager to organize your documen',sl You will also fred information on these

notebook programs:

Preferences. Sets the system preferences, such as the clock.

Preferences also provides options for configuring a printer, modem,

optional serial mouse, and battery charging. See the chapter tiffed

Getting Started.

• lnternet. The Browser allows you to browse the World Wide Web

on the Internet. Emailer allows you_to send and receive email via the

Wodd Wide Web.

•Calculator. Performs math calculations. Press the CALC key from the

function key row to open file calculator from any program you have

open. Press CALC again to close it.

World Clock Keeps track of the time and date of any location in the

world. Press the WORLD key from the function key row to open the

the Wodd Clock from any program you have open. Press WORLD

again to close it.

•To Do List. Tracks and prioritizes tasks. Press the TO DO key from

.the function key row to open the To Do List from any program you

have open. Press EXIT to close it.

To register your notebook online, connect the modem to a phone

line. Then insert thediskette labelled Online Registration in the disk

drive. Turn the notebook power on and click on File Manager. Click

on the drive A icon; then double-click on the GeoBook Online

Registration icon. Follow the tin-screen instructions to register your

new GeoBook"

For technical assistance, you may call our customer service

representatives at 800-284-1937

Technical Note: The first time you turn the power on to your notebook, it will

take several seconds for the programs to initialize.

I I serialN°m r: I

Geoworks® application software and GEOS® operating system software copyright @1990-1997

Hardware and software floating point math library copyright @1984-1991 Dimensions Research, Inc.

Portions of this work are derived from The Standard C Library copyright @1992 by P.J. Plaguer, published

-by Prentice-Hall, and are used with permission.

ROM-DOS operating system software copyright @1989-1997 Datalight, Inc.

CardTrick Flash File System software copyright @1989-1997 Datalight, Inc.

The American Heritage Dictionary licensed from Inso Corporation @ 1989 by Inso Corporation. All tights

reserved. Reproduction or disassembly of embodied programs or database prohibited. Based upon The

A_n Heritage l_'ctionary, Office Edition.

Reproduction or disassembly of embodied algorithms or database prohibited.

Thesaurus U.S. Pat. No. 4,724,523. Reproduction or disassembly of embodied programs or database

prohibited. Based upon Roget'sll: TheNew Thesaurus @1980 by Houghton Mifflin Company.

International CorrectSpell TM English spelling correction system @1994 by Inso Corporation. All rights

reselsfed .. Reproduction-Or_disassemblyof embodi.._gdalgon_'thms or database prohibited. .,

Portions of software pro-_fded by Brother International. @1997 by Brother International Corporation.

The GEOS software in this device contains Nimbus Q from Digital Typeface Corp. and typefaces from

URW, GmbH, URW Roman@, URW Sans@, and URW Mono@ are registered trademarks of URW GmbH.

Geoworks® and GEOS®, are registered trademarks of Geoworks; and Scrapbook TM is a trademark of

Geoworks in the United States of America and other countries.

Mastersoft is aregistered trademark of Mastersoft, Inc. in the U.S.A.

Black & white clip aft'images in this product are licensed from Media Graphics International and are

prote_ed by U.S. and worldwide copyright laws.

Portions of color clip art images in this product are provided by Express Software, Inc.@ Copyright

Express Sofxware, Inc. Portions of color clip art images in this product are provided by Studio Advertising

Art, Inc.@ Copyright Studio Advertising Art, Inc.

All 0_er brand and product names are trademarks or registered trademarks of their respective holders.

Keepthismanualin asafeplaceforfuturereference.Werecommendthatyouwritetheunit'smodel

numberandserialnumber(fromtherearpanelof thekeyboard/printerunit)intheblankspacesatthe .

topof thepreviouspage.

FCC NOTICE

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant

to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference in a residential installation. This equipment generates, uses, and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may cause harmful interference

to radio or television reception. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause intereference, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the interference by one or more of the

following measures:

•Reorient or relocate the receiving antenna or increase the separation between the equipment and

receiver

•Connect the equipment to an outlet on a circuit different from that to which the receiver is connected

• Consult the dealer or an experienced radio/television technician for help (changes or modifications

not expressly approved by Brother International Corporation could void the Warranty)

This product uses RJllCiW jacks and is designed to connect to the telephone network or premises wiring

using a compatible modular jack that is Part 68 compliant.

If this telephone equipment causes harm to the telephone network, the telephone company will notify

you in advance that temporary discontinuance of service may be required. If advance notice is not

practical, the telephone company will notify you as soon as possible. Also, you will be advised of your

right to f'de a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or procedures that

could affect the operation of the equipment. If this happens, the telephone company will provide advance

notice for you to make necessary modifications to maintain -uninterrupted service.

Do not connect this equipment to-pffrty-lincs-or_cOih-'-"6perated telephone lines.

The FCC Registration number0n this product shows compliance with Federal Communications

Commission Part 68 Rul_s. TO ensure product compliance, use the AC adapter that comes with this

product. Do not substitute adapters.

PEN: 0.369B

If trouble is experienced with this equipment for repair or warranty information, please contact Brother

International Corporation, 3131 Appling Road, Bartlett, TN 38133, (901) 373-8500. ff the equipment is

causing harm to the telephone network, the telephone company may request that you disconnect the

equipment until the problem is solved.

DOC NOTICE

This Class B digital opparatus meets all the requirements of the Canadian Interference-Causing Equipment

Regulations. Le present appareil num6rique d6 la classe B respecte toutes les exigences du R_glement sur

le materiel brouilleur du Canada.

WARNING - FOR YOUR HEALTH

To avoid repetitive motion injuries when using this keyboard, we recommend the

following steps: maintain a comfortable, straight wrist position when typing, take breaks,

at least every hour, to stretch hands and arms, and report any pain or other symptoms

to your physician.

Table of Contents

THEBASICS

1 Setting Up , 1

Unpacking .............................................................................. 1

Parts and Features ........................................................................ 2

C6mponent Descriptions .............................................................. 3

Safety and Maintenance ................................................................... 4

Warnings and Cautions ................................................................ 4

Cleaning ............................................................................ 5

Connecting the AC Adapter ............................................................... 6

Opening the Notebook ............................... ..................................... 6

Installing aBattery Pack ................................................................... 7

Charging the Battery Pack ................................................................. 8

Battery Maintenance .................................................................. 9

Connecting aPrinter .................................................................... 10

Setting Printer Preferences ............................................................ 11

Connecting the Modem .................................................................. 12

Setting Modem Preferences ........................................................... 14

Connecting an Optional Monitor .......................................................... 15

Connecting an Optional External Mouse ................................................... 15

Setting-Mouse Preferences ...................... ...... _.................................. 16

Using Diskettes ......................................................................... 17

Using PC Cards ...... _.. •............................................................... 18

Started 19

2 Getting

Using the Glidepad or Optional Mouse .................................................... 20

Performing tasks with the glidepad or optional mouse ................................... 21

On-Screen Pointer Shapes ............................................................. 21

Using the Keyboard ..................................................................... 22

Setting System Preferences .............................. °....... :......................... 25

Starting and Exiting Programs ............................................................ 26

Working with Documents ................................................................

Creating and Opening Documents ..................................................... 27

What You Will See in a Document Window ............................................. 28

Changing Your View of aDocument Window . .... ....................................... 29

Showing or Hiding Scroll Bars ......................................................... 29

Using Copy To ...................................................................... 29

Making a Backup Copy of a Document ................................................. 30

Renaming a Document ............................................................... 30

Closing Documents .................................................................. 31

"Closing without Saving ............................................................... 31

Contents i

Saving Documents ...................................................................... 31

Setting Auto Save .................................................................... 33

Working with Menus .................................................................... 34

Opening a Menu and Making a Selection ............................................... 34

Using Underlined Letters to Make Menu Selections ...................................... 35

Selecting from a Menu with Buttons or Check Boxes ...................................... 36

Selecting from a Submenu ..................... "....................................... 36

Using Shortcut Keys to Save Time and Work ............................................ 37

Using Arrow Keys ................................................................... 37

Pinning a Menu .......................................................... ........... 38

Working with Dialog Boxes .............................................................. 38

Two Types of Dialog Boxes ............................................................ 38

Responding to a Dialog BOx ........................................................... 39

Setting Printer Options ........................... . ...................................... 42

Getting Ready to Print ......................................... .. .................... 43

Setting Paper Type, Size, and Orientation (Options) ...................................... 44

Using Online Help ....................................................................... 45

Beyond the Basics ....................................................................... 47

Using and Creating Templates ........................................................ 47

Adding and Viewing Document Notes ................................................. 50

Opening Two Documents at Once ...................................................... 51

Naming aDOS File ................................................................... 52

Quick Start Exercise . ............... .. ................................................... 53

3 File Manager__ ......................................._ , 55

_tarting File Manager _. ...... ._._....._ :............... T................................. 55

Changing the View ................................................... .................... 58

Sorting Files .... :. ....................................................................... 59

Working with Folders ................................................................... 59

Moving or Copying a File or Folder .................................................... 60

Viewing Information about Files and Folders ............................................... 62

Changing Information about Files and Folders .............................................. 64

Formatting and Copying Diskettes .................... _ ................................... 65

Renaming, Duplicating, or Deleting a File or Folder ......................................... 66

MODEM APPLI CATIONS

4"Fax and Data Modem .................................. 67

Before Sending aFax .................................................................... 67

Sending a Fax .......................................................................... 69

_Using a Cover Page ................................................................. 71

Using Manual Dial ................................................................... 71

Setting Advanced Fax Options ........................................................ 72

-Fax Errors .......................................................................... 73

Contents ii

Sending and Receiving Information ....................................................... 74

Calling the Other Person before You Start ............................................... 74

Starting Communication .............................................................. '74

Getting Ready to Communicate ....................................................... 76

Dialing ............................................................................ 78

Having a Conversation ............................................................... 79

Sendifig Brief Messages and Files ...................................................... 79

Receiving and Saving Messages and Files ............................................... 82

Using Scripts ........................................................................ 85

5 Internet and Email .................................. 87

Installing the Browser .................................................................... 87

Establishing an Intemet/Email Account and Setting Up ...................................... 88

Using the Default Internet Service Provider ............................................. 88

Using Another Internet Service Provider ................................................ 88

Browsing the Internet's World Wide Web ................................................... 91

Using Links to Access More Information or Other Web Pages .............................. 93

Searching the Current Web Page ....................................................... 93

Printing the Current Web Page ........................................................ 93

Saving Information from aWeb Page ................................................... 94

Copying Text from a Web Page to the Clipboard ......................................... 94

Going Directly to Another Web Page .......... ......................................... 95

Saving aList of Web Pages (Bookmarks) ................................................ 95

Using the History List to Access Web Pages ............................................. 96

Searching_.fo_Information on the Web ._.._, ..... ._....................................... 96

Browser Error Messag-es-..-_.-. _., .-, .................................................... 97

Customizing Your Web Browser ........................................................... 98

Selecting a Default Home Page ........................................................ 98

Selecting Text (Font) Attributes ........................................................ 98

Setting Memory Preferences ........................................................... 99

Selecting Display Preferences ........................................................ 100

Customizing the Tool Bar ............................................................ 100

Using Emailer ......................................................................... 101

Setting Email Preferences ............................ ,................................ 101

Retrieving Email Messages .................................. :........................ 103

Reading or Replying to New Mail ..................................................... 1(_

Deleting Email Messages ............................................................ 105

Printing Email ...................................................................... 105

Creating and Sending Email Messages ......... • •...................................... 106

Changing Text Appearance & Running Spell Check ..................................... 108

Using Addressbook to Store Email Addresses .......................................... 108

Saving Emails as Files ............................................................... 109

Attaching or Including Files .......................................................... 110

Copying and Pasting Text to and from Email ........................................... 111

Working with Folders ............................................................... 111

Contents iii

Sorting Mail ....................................................................... 112

Searching Mail ..................................................................... 112

Setting Emailer Options ............................................................. 113"

Email Error Messages ............................................................... 114

FUNCTION KEY ACCESSORIES

6 Calculator ......................................... 115

Starting Calculator ..................................................................... 115

Using Basic CalcuLator Functions ......................................................... 116

Using the Calculator's Buttons and Keys .............................................. 116

Performing Calculations ............................................................. 118

Order of Operations ................................................................ 118

Handling Error or Overflow Conditions ................................................ 119

Understanding Memory ...................... _......................................... 120

Converting Measurements ....................................... •...................... 121

Calculator Worksheets .................................................................. 121

Home and Family .................................................................. 122

Retail ............................................................................. 123

Financial .......................................................................... 124

7 World Clock ....................................... 125

S_rtig WorldC_ck.................. _..... ............. . ............................. 125

"_ewing Time Zones . .-. .... _.. :_:-.,-... __. ___-._.._ ...................................... :.. 126

Changing to Daylight Savings Time ....................................................... 126

Setting Clock Options ................................................................... 127

8 To Do List ......................................... 129

Starting To Do List ..................................................................... 129

Adding Items to a List .................................................................. 130

Editing a To Do List .................................................................... 131

Customizing the To Do List ................................ .............................. 132

Printing or Faxing a To Do List .................................... . ..................... 132

Creating a New To Do List .............................................................. 133

APPENDIX

Troubleshooting ..................................... 135

l_ecifications 138

ck &White Clip'A_ i i i iii iii iii i i iiii iii iii iii iii i 139

Color Clip Art ....................................... 145

Index ............................................... 147

Contents iv

1Setting Up

This chapter explains how to set up your new GeoBook. It contains

instructions on maintenance,' using the battery pack, connecting a printer,

connecting the modem, and connecting an optional monitor and serial

mouse. This chapter also contains instructions on using diskettes and optional

PC cards.

Unpacking

Make sure that the following items are included in the box:

• The GeoBook unit

• AC adapter

• One rechargeable battery pack

•program diskettes

• Onetelephone line cord to connect the modem

• Manuals, Intemet Service Provider booklet, and other literature

see tile -ac_:essory order form inside the box to purchase these optional

hardware products:

• 4 or 10 MB PC card

• Battery pack

• Carrying case

The accessory order form also lists additional software products that are

available for your notebook.

Setting Up 1

Parts and Features

15 16 17

13 14

10 8

24 23

22 21

Setting Up 2

Component Descriptions

1LCD Cover

2LCD Screen

3Latch

4PC Card Slot

5Diskette Eject Button

6Disk Drive

7Disk Drive LED

8Glidepad

9Top Buttonon Glidepad

10 Bottom Buttonon Glidepad

11 Battery Compartment

12 Keyboard Unit

13 Brightness Control

14 Contrast €ontroF _

15. P-ewer On LED

16 Battery Low LED

17 Battery Charge LED

18 Power switch

19 Power Port

20 AC Adapter

21. Internal Modem Connection

22 MonitorPod

23 Parallel Port

24 Serial Port

Protects the keyboard and holds the LCD screen

Displays program windows

Opens the top cover (push in)

Insert optional PC Cards here

Ejects diskette

Insert diskette here

Lights when a diskette is in use

Built-in mouse, allows you to move the arrow on

the screen

Select button, corresponds to the left button on a

mouse

Drag button, corresponds to the fight button on a

mouse

Holds the rechargeable batteries

Holds the keyboard and main components

Changes the brightness of the back light on the

screen

'ChatTges the darkness of the characters on tile

screen

Lights when the power is ON

Lights when the battery is low

Lights when the battery is on special charge

Turns the notebook ON and OFF

Connect the ;4C adapter here

Plugs into power port and electrical outlet

Connects to a phone outlet with the RJ-11

telephone cable (labelled TEL)

Connects to an optional monitor (labelled VGA

PORT)

Connects to aparallel printer (labelled PRINTER)

Connects to optional serial mouse or extemal

modem onpy(labelled COM)

Setting Up 3

Safety and Maintenance

Read and follow these warnings and cautions. Be sure to save these

instructions.

Warnings and Cautions

WARNING:

Warnings are to prevent risk of fire, shock, or other possible injury.

• Read and understand all instructions.

•Follow all warnings and instructions marked on this product.

• Do not use this product near water (bath tub, shower,

swimming pool, etc.) or other liquids or if you are wet.

• Do not use this product near a gas leak.

• Do not overload wall outlets and extension cords.

• Install this product in a protected location where no one can

trip over any line or power cord. Protect cords from damage or

abrasion.

•Do nottry to take apart or repair this equipment yourself.

Service should be performed by authorized service personnel

only. WarrantY will be voided!f you take the unit apart.

• check the i_wer-rating of this product on the rating plate as

well as the rating of your local power supply. Connect this

machine only to a matching power supply and grounded AC

outlet. Connecting this product to an incorrect voltage and

frequency may interfere with its operation and damage

electrical parts, and thereby void your manufacturer's warranty.

•In case of malfunction, immediately turn the unit OFF,

disconnect the AC adapter, and consult your authorized service

center.

Do not pull on the power cords or connection cables. To

disconnect, be sure to always grasp the plug itself.

If you spill liquid on the notebook, immediately turn it OFF,

disconnect the AC adapter, and consult your authorized service

center.

•During thunderstorms, turn the unit OFF, disconnect the AC

adapter, and unplug the AC adapter from the AC outlet.

Setting Up 4

Cleaning

CAUTION:

Cautions will prevent you from damaging the product.

• Avoid exposing the equipment to direct sunlight and other

sources of heat, excessive moisture, or dust. Be especially

careful not to leave the machine in an automobile exposed to

direct sunlight. The LCD screen cannot tolerate high

temperatures.

•Use the AC adapter supplied with this product. Do not

substitute adapters.

•Allow for open circulation of air around the notebook.

•Turn the unit OFF before replacing batteries or unplugging the

AC adapter.

•Do not allow foreign matter to enter the interior of the machine

or get between the keys.

To avoid electrical interference, do not place the machine close

to a radio receiver or television. If it is close to a television set,

the disk drive may not work properly and diskettes may be

damaged.

After turning the equipment OFF, wait at least 10 seconds

before restarting. Failure to wait 10 seconds may disrupt the

start-up sequence, resulting in faulty operation and possible

hardware damage.

With the power OFF and the modem unplugged, clean the notebook

(except the LCD screen) with a soft, slightly moist cloth. Moisten with water;

never use detergents, abrasive cleansers, benzene, or other chemicals. Avoid

spraying aerosols near the notebook, which can blow dust and dirt particles

into the keyboard, glidepad, and disk drive.

CAUTION: For the LCD screen only, do not use water, Ketone,

aromatics, Acetone, or Ethyl Acetate. For the LCD, you may wipe lightly

using a soft cloth and one of the following solvents: pure isopropyl alcohol

(rubbing alcohol) or pure Ethyl alcohol. Never use alcohol that contains

water.

Setting Up 5

Connecting the AC Adapter

CAUTION:

Turn the unit OFF beam:

• disconnecting it from.the AC adapter;

• installing or removing a rechargeable battery; or

•connecting or removing any peripheral device, such as the

printer, external modem, or external mouse.

The first time you power

on your notebook, you

may have to wait several

seconds for the system

to ini#alize.

Also, be sure to turn the

power ON to the

notebook before turning

the power ON to any

peripheral device.

Always turn the power

OFF to peripherals

before turning the power

OFF to the notebook.

1. Plug the AC adapter into a wall AC outlet.

2. Plug the AC adapter cord into the power port on the unit.

3. If you do not have a rechargeable battery or do not wish to use it, you

can use the power switch to tum the unit ON. If you want to use the

rechargeable battery, see page 7.

Opening the_Notebook

Hold the notebook with one hand. With your other hand on the top cover,

sqtieeze the latch between your thumb and forefinger; then lift up.

Setting Up 6

Installing a Battery Pack

Your notebook comes with a mchargeable battery pack, allowing you to use

the notebook away from an AC outlet. You can also order an additional

battery pack for longer mobile use (see the accessory order form that came in

the box).

Before using the battery, you must charge it. See page 8.

CAUTION:

Observe the following guidelines when using batteries:

Do not try to disassemble or burn the battery. It may burst.

If you are going to use the notebook for an extended period

with the AC adapter only, remove the nickel-cadmium battery

and store it in a cool, dry place. Be careful to prevent the

battery terminals from contacting metallic pisces. Recharge at

least once every 3 or 6 months, even if the battery has not been

used.

•Never recharge the battery using a recharger other than the

built-in recharger of your notebook or that supplied by the

manufacturer.

IMPORTANT: If the battery is installed and the AC adapter is

connscted, never disconnect the adapter from the machine or from the

AC outlet before turning the notebook off. Doing so can damage

memO. gyou'Wan_ t;_use the machine with battery power only, first

turn It OFF, disconnect the AC adapter, and then turn the notebook ON.

°ll_ To install or remove rechargeable batteries:

1. With the power OFF and the LCD cover closed, turn the notebook upside

down; then open the battery compartment by sliding the latch toward the

compartment cover and lifting up.

Setting Up 7

When using one battery,

you can install it in eider

the left or r_ght position,

2. Insert the battery with the logo upside down, as shown, and press gently

until the latch at the top clicks; then close the cover.

Remove the battery by pushing up on the latch as shown.

Charging the Battery Pack

A new battery must

be charged before

use.

Under various

state and local

laws, it may be

illegal to dspose of

this batten/into the

municipal waste

stream. Check with

your local solid

w_ste officials for

recycling options or

proper dsposal.

You will have to charge the battery pack before use, and you have two

options: normal and special. Normal charging takes 15 hours, and during this

time, you can use the notebook. The special charge feature takes 6 hours, but

_ you cannot use the note boo_k du.dng stmcial charge.

To help conserve battery power, Lights Out from Preferences acts as a battery

•saver when the AC adapter is not connected and battery power alone is used.

Lights Out becomes active after a period of non-use, which you can set (see

pages 9 and 25). With battery power alone, Lights Out suspends the screen

and background functions. With the AC adapter connected, Lights Out brings

up a screen saver of your choice.

As the battery pack ages, it holds less and less charge and will eventually

need to be replaced. Be sure to dispose of used batteries properly.

•To charge normally:

Leave the notebook turned OFF and plugged into the AC outlet using the AC

adapter for 15 hours initially. The battery charges.

Plug the AC adapter into the wall outlet and turn the notebook power ON.

The battery charges in 15 hours.

Setting Up 8

7"0stop charging the

battery after selecting

Start Charge, tum the

notebook OFF.

If you disconnect the

AC adapter during the

special charge cycle,

an error message

appears. To restart the

process, turn the

notebook OFF, connect

the AC adapter, and

repeat steps I through

,I.

If you close the cover

while using special

charge, the LCD will

become warm and may

appear bluny. Once the

LCD cools, the blurriness

will dminish.

I_ To use special charge:

1. With the AC adapter connected, turn the notebook ON.

2. Click on Preferences on the Main Menu. The Preferences menu appears

3. Click on Battery. A dialog box opens.

4. Select Start Charge. The screen goes blank, and the notebook begins to

charge the battery. The batiery charge LED lights. When finished, a

message appears telling you the time that the charge was completed.

LowbatteryLED;

lightswhenthebat-

tery needscharging

BatterychargeLED

forspecialcharge

),To set Lights Out to conserve the battery:

When the AC

adapter is

connected, screeo_-

_- saver displays

moving patterns

(depenofng on which

one you select). -_-

With battery power

alone, screen saver

suspends the

system.

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Select Lights Out. A dialog box opens.

3. _Besi-dE Scree_ SaVing_Kelect On and click on the arrow keys beside*Time

.... to select the time for Lights Out to take effect. It does not matter which

screen saver you select. The system enters Lights Out after the keyboard

and glidepad have not been used for the specified time.

4. Click on OK.

5. To restore the screen after Lights Out takes effect, use the keyboard

(preferably, press SHIFT to avoid opening a program or entering a

character if you use another key).

Battery Maintenance

Over time, most rechargeable batteries are subject to memory effect, which

results in shortened battery life per charge. To avoid this, recharge batteries

on special charge only after the Low Battery LED lights.

Setting Up 9

Connecting a Printer

To print, you will need to connect a parallel printer to your notebook. After

connecting your printer, you will be ready to set printer preferences,

including default page type, size, layout, and margins.

To set printer preferences, select your printer from a list of printer names. If

your printer is not on the list, it may be able to emulate another printer that is

on the list. Refer to your printer manual to set emulation mode.

•To connect a printer:

1. Be sure the power is OFF.

2. Open the cover on the back of the notebook by placing your finger in the

slot at the top and gendy pulling.

3. Insert the 25 pin connector end of the parallel cable into the parallel

connector on the notebook and secure the screws.

4. Connect the other end of the parallel cable tO the printer and secure the

screws.

5. Turn the notebook power ON; then turn the printer power ON.

6. Set the printer preferences (see the instructions that follow).

25 pin

parallel

cable Parallel connection

Connector screws

Power is OFF

Setting Up 10

Setting Printer Preferences

When you connect a printer or change printers, you must set the printer

preferences, where you also set default paper type, size, layout, and margins

for your printer.

l_ To set or change printer preferences:

1. Turn the power on to the notebook, then to the printer and click on

Preferences on the Main Menu. The Preferences menu appears.

2. Click on Printer. The Printer dialog box opens:

I'd_iFai

ffyour screen is not

color,you can stillprint

color whenyou

connect a colorprinter.

Toadd coloror tone to

a document, set area

attributesusing the

Graphics menu in -

Word Processingand

Spreadsheet and using

the Attributesmenu or

Attributes tool bar in -

Drawing. For more

information,see these

chapters in Book2_'_

Word Processing,

Spreadsheet, and

Drawing.

To remove a printer from

the Printers Installed

window, click the printer

name to select it; then

. click on Delete.

Winter

Use these options to install, conf'Rure, and test gonr

printer (or priders),

PrintersInstalled=,

Default I_rinter•

Brother NL-730onLPTI

3. Click on New. Another dialog box opens.

4. Select your printer from the list. If necessary, click on the scroll bar to

scroll down the list. Or type the first letter of the printer to scroll down.

5. Click on OK. The Printer dialog box reappears with the new printer listed

in the Printers Installed window.

6. To select a default printer, click on the printer name from the list, such as --

the Fax Print Driver. Then click on Make Default. The notebook will then

default to that printer every time you print.

7. Click on Close or click on Default Page Sizes to set up your default page

sizes (see the instructions that follow).

Setting Up 11

The default page sizes

work for _e majority of

printers; however,

some printers cannot

print _e default

margins shown here.

Check your printer

manual and enter the

margins _at it can

p/YnL

•To set default page sizes:

1. From the Printer dialog box, click on Default Page Sizes. A dialog box

opens:

_ lm_ k-wa_

_fe_n Pa_ mare

TUp_ • Paper vE_w_dlope vLaibel

Sizes iR3 Size [] _oge Louoot_

11 bzxl4m _'_

.:lk'IR'gE_I _11P3iP'Jll "(i1_[i'_, i|

I!!_ IE_J_U_oh_ le.s= lEVI]

Hlargin_ Left, Io.2s_ II[]i] _ Io_s- IE]i]

lop: io-s_ i_gottom= I_z il_

Set the paper type, size, layout, and margins the way you want them. For

example, if your printer will print a minimum margin of 0.25 inch, use that

value as the default margins here. You can set different size margins in

Word Processing without returning to this dialog box and making

changes.

3. Click on OK.

Now you are ready to print the documents that you cream. See page 42 in

Getting Started forinst_uZ'_tions. -"

Connecting the Modem

CAUTION:

Do not connect your notebook to a digital PBX system or you may damage the

internal modem.

Your notebook contains a 33,600/14,400 bps internal data/fax modem. Use

the modem for sending faxes, browsing the World Wide Web, or sending

emails.

•To connect the modem:

1. Be sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and

gently pulling.

Setting Up 12

3. Plug the telephone line cable into the modem connection on the back of

the unit. Plug the other end of the telephone line cable into the telephone

outlet.

4. Turn the power to the notebook ON; then set the modem preferences

(see the instructions that follow).

Telephone

line cable

ial mection

Modem

connection

is OFF

An external modem

and telephone can

share the same

telephone outleL

Plug the telephone

into the modem

connector labelled

Phone.

l_ To connect an external modem:

1. Be sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and

gently pulling.

3. C0nn--e_zt-the-.,seria.1 cable into the serial port of the unit and secure the

" connector screws. Connect the 9 pin end of the serial cable into the

modem and secure the connector screws.

Serialpod (sedalmouseor

externalmodemonly)

Setting Up 13

4. Plug the telephone line cable into the modem connector labelled IJ'ne.

5. Plug the other end of the telephone line cable into the telephone Outlet.

6. Connect the AC adapter to the modem and plug it into the oudet.

7. Turn the power ON to the notebook; then turn the power ON to the

modem and set the modem preferences (instructions follow).

Setting Modem Preferences

Optionalextemal

modems have

separatepower

switches.Turnthe

notebookonfirst, then

the modem.

if you have connected

an optional external

modem, select

External here.

After connecting the modem, set modem preferences before using.

)_ To set or change modem preferences:

1. Tum the power on to the notebook, then the modem and click on

Preferences on the Main Menu. The Preferences menu appears.

2. Click on Modem. A dialog box opens.

3. Select Internal and set Can Fax to Yes.

4. Select the dialing type of your telephone: Tone or Pulse.

5. Beside the words Can Fax, be sure that Yes is selected.

6. Click on OK. If you did not need to make any changes, select Cancel to

return to Preferences.

7. Press EXIT to return to the Main Menu. To set Speed and Format Options,

see the instructions that follow.

For faxing, browsing

the inteme_ and

sending email, most

of the options in

Speed and Format

are already set for

you. The Baud Rate is

the only setting you

may need to change.

The other setlJngs

apply when using the

modem to

communicate with

another computer

(see the Fax and Data

Modem chapter).

__.--_ To set speed and fo3_mat qptions:

"1. From the Modem dialog box, click on Speed and Format Options. A_dialog

box opens-

i-_iiS;_flim_l[,]l[_

Port Optionsfop. PigHodem

OoudRote: __300 (>I_200 (>2_400 (>_4800 (>_9600 (>19200 _58_4100

Parit_ (> Even (>_0dd (> SILage (> Hark 4k_/ioae

L_lordLength=,(> _5(> _6(> 7_ •_8

StopBits: 4_ 1 (> t,5 (> 2_

Handshake: • Hone [] X_ordware [] Software (X01t/XOFF)

Hardware fiande.,h_ki_. _tJoe_

.Fill in the dialog box:

• Baud Rate. Click on the box beside 38400. If you decide to use a

14,400 bias external modem, select 19200.

•Parity, Word Length, Stop Bits, and Handshake are already set

for you.

3. Click on OK. The Serial Port Options dialog box closes.

Setting Up 14

4. Click on OK to dose the Modem dialog box. If you did not need to make

changes, click on Cancel.

5. Select Exit from the File menu.

Connecting an Optional Monitor

•Your notebook contains an LCD display. You can also connect an optional

color monitor to your notebook, but connect only a VGA (Video Graphics

Array) color monitor with a 640 x 480 resolution.

When you connect a

monitor and then turn

the power on, everything

appears on the monitor

screen, not on the LCD.

When you connect a

color monitor,the screen

appears in color,even if

your LCD does not.

,To connect an optional monitor:.

1. Be.sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and

gently pulling.

3. Connect the monitor cable from the monitor to the monitor connection as

shown; then turn the power on to the notebook, then the monitor. The

Main Menu appears on the moniKm.

Power is OFF

Connection for optional .monitor

"Connecting an Optional External Mouse

Your notebook comes with a glidepad, which is basically an internal mouse.

Use it to move the on-screen pointer and select from menus or move text and

graphics. See page 20 for more information on using the glidepad.

You can also connect an optional serial mouse to your notebook, but connect

only a Microsoft compatible serial mouse.

Setting Up 15

L _ -7 _.

Note: There is only

one set_al port. You

can connect a

modem or a

mouse, but not

both.

)_To connect an optional serial mouse:

1. Be sure the power is OFF.

2. Open the back cover by placing your finger in the slot at the top and

gently pulling.

3. Connect the mouse cable to the serial port of the unit and secure the

connector screws.

To mouse

Power is OFF

connection

Mouse sedal cable Connector screws on the serial cable

4. Turn the power ON; then set the preferences for the external mouse (see

the instructions that follow)..

Setting Mouse Preferences

Before using an optional mouse, set mouse preferences, including

double-click time and acceleration speed.

To use the glidepad

again, you must

change the

preferences from

mouse back to

glidepad.

_To set or change mouse preferences:

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Click on Mouse. A dialog box opens.. °

[[L_Illit#I_

-- hese options let gou change thebelmuior of your mouse.

Current House: gde Pad (Internal)

iBouble Click Tim_ i i House J_celeralion-_ !

• _lotu _>Pledium (> Fast II

3. Click on Change Mouse. A dialog box appears.

Setting Up 16

Double-click and

Acceleration can only

be adjusted for an

external mouse, not the

glidepad.

4. Select Microsoft-compatible serial and click on OK. A dialog box appears

allowing you to test the mouse. Follow the on-screen instructions.

5. Adjust the double-click time and acceleration of the mouse.

6. Click on OK to return to Preferences.

7. Press EXN" to return to the Main Menu.

Using Diskettes

CAUTIOI_.Never

insert or remove a

diskette while the

LED is on.

Keep diskettes

away from

magnetic fields.

The diskette can

be damaged.

Diskettes (floppy disks) are used for storing the documents that you create.

They can also contain application programs and files such as clip art for

copying and pasting into your documents.

Handle

NLED

To insert a diskette

diskettes with care:

Toremovea diskette

Use 1.44-MRd_able side/highdensity or 720 KB double side/double

-der_ity_'_4t-es-_at are already IBM-formatted. These diskettes are

ready for use and hold more information than double density

diskettes. (If you use unformatted diskettes, see the chapter called

File Manager for disk formatting.)

• Never open the shutter of the diskette or touch the surface of the

material inside of the diskette.

Never expose the diskette to extremely _high or low temperatures or

magnetic fields such as can be found near a television or on top of

your monitor.

The diskettes have a switch that protects their contents from

accidental erasure. Inthe READ ONLY position (moving the switch

leaves a hole in the diskette cover that you can see through), a

diskette can be read but not altered in any way, In the WRITE

position, the diskette can be used for saving or changing documents.

Setting Up 17

Using PC Cards

Your notebook has a slot for PC Cards, which are like diskettes but contain

more storage space than diskettes.

We recommend that you use the enclosed order form to purchase the

4Mbyte or 10 Mbyte PC cardg. These PC cards are compatible with

your notebook.

Your notebook does not support SRAM cards or FAX modem PC cards.

To use a PC Card:

1. Turn the power OFF.

2. Open the cover of the PC card slot by placing your finger in the slot at the

top and gently pulling.

3. Insert a card in the slot. The card is installed when the eject button on the

side of the slot pops ouL

CAUTIOI_..

Never insert or

remove a PC card

with the power

ON. Be sure the

power is OFF.

With the power OFF, _move acard from the slot by pushing the eject

button on the side of the PC card slot.

Be sure to insert

the PC cardrig_ _--

side up, with the

red triangle on

the top of the .... -

card. Inserting the

card upside-down

will damage Rand

the PC Card slot.

PC Card slot

(under cover)

Setting Up 18

2Getting Started

This chapter helps you get started by explaining the following common

functions that all programs share:

Getting Started

The Basics, beginning page 20

Using the Glidepad or Optional Mouse

Using the Keyboard

Setting Time & Date Preferences

Starting and Exiting Programs

Working with Documents

Working with Menus

Working with Dialog Boxes

Setting Printer Opt!ons

..... -U-_fig o'nii ne Help

Beyond the basics, beginning page 47

Using and Creating Templates

Adding and Viewing Document Notes

Opening Two Documents at Once

Naming a DOS Document

Quick Start Exercise, beginning page 53

Getting Started 19

Using the Glidepad or Optional Mouse

Using the glidepad or an optional mouse, you can perform a variety of tasks,

such as selecting from on-screen menus, opening a program, selecting text or

graphics, or dragging text or graphics to new locations.

If you want, you can connect art optional serial mouse. Once connected, you

must set the preferences for using a mouse. See page 16 for instructions.

The glidepad functions just like a mouse, but is conveniently built into the

notebook.

CAUTION:

Use a light touch

on the glideped.

Excessive force

can damage it.

Do not use a

sharp object or

ink pen on the--_

glidepad. Sharp

objects and

chemicals in ink

pens can damage

the surface.

To clean the

glidepad, use a

soft, slightly

moist cloth.

Moisten with

water; never use

detergents or

solvents.

,To use the gfidepad:

Slide your finger or the top of your fingernail along the glidepad surface. You

may also use the blunt end of a pen, but do not use anything sharp that

would scratch the surface. The on-screen pointer moves.

Glidepad

surface

Selectbutton(left

buttonona muse)

Oragt ;_

buttonona mouse) \

Getting Started 20

Performing tasks with the glidepad or optional mouse

TO"

Select (Olick on) an item. This action

highligh_ text or graphics. It also

opens on-screen menus and places the

insertion point in text.

Select (dick on) several words or

paragraphs. This action highlights se-

lected text or paragraphs.

Double-Click. This action opens and

closes files from File Manager. It also

selects a whole word when working

with text.

Move (drag) text or graphics. This

action allows you to drag text into oth-

er text areas and to drag graphics to

inew locations.

Do this:

Place the on-screen pointer over an item or inside text

and click the Select button (top button) or tap once on

the glidepad surface.

Place the on-screen pointer at the beginning or end of

the text and click the Select button once or tap once

on the glidepad surface. Then drag your finger across

the glidepad (or drag the mouse) to drag the on-screen

pointer across several words or paragraphs. You can

drag in any direction.

Place the on-screen pointer over an item; then click the

Select button twice or tap on the glidepad surface

twic_

Place the on-screen pointer over the text or graphic

and click the Select button. Then hold the Drag button

as you slide your finger across the glidepad (or move

the mouse) to move the text or graphic.

On-Screen Pointer Shapes

Depending On the "task you are performing, the on-screen pointer will change

shape, and each shape has a different meaning, as follows:

vu-

The arrow is the standard on-screen pointer.

The copy pointer shows that you are copying text.

The drag pointer shows that you are moving text or graphics.

The I-beam pointer indicates-that yo u can type or edit text. You can

also use it to select text and to select where the text you type

appears.

The help pointer appears in system online help. It indicates that you

can jump to the section of help text shown by the pointer. See Using

Help on page 45.

The hourglass pointer appears when the system is busy. Wait until it

disappears before taking further action.

The do-not pointer indicates that the pointer is not in an area of the

screen where you can take any action.

Getting Started 21

Using the Keyboard

You can also use the keyboard to perform tasks. Use Function keys from the

top row to perform a task such as exiting a program. Use _keys in

combination with another key to quickly perform menu tasks. Use Navig_

keys to move the on-screen pointer around in the document. Use the

Cl_racter keys for general tyl_ing.

Character

Function

Keys

(toprow)

ControlKeys

Youcan also activate

menus and menu

optionsusing

underlinedletters ot

shortcutkeys. See

_pages 35 and 37.

NavigaUon

I$I 1 Keys

Num Lock activates the

numbers on number keys

NAVIGATION KEYS: Use these keys to quickly move around in your

documents.

Keys

TAB o

ARROWKEYff

SPACEBAR

HOME

END

PAGE UP/

PAGE DOWN

SHIFT + HOME

SHIFT + END

CTRL + HOME

CTRL + END

Purpose

Moyes the insertion point to the next tab. _

Moves the insertion point in the direction indicated.

Advances the insertion point one space (character

width).

Moves the insertion point to the beginning of the line.

Moves the insertion point to the end of the line.

Moves the document one screen in the given direction.

Highlights from the insertion point to the beginning of

the line.

Highlights from the insertion point to the end of the

line.

Moves the insertion point to the top of the screen.

Moves the insertion point to the bottom of the screen.

Getting Started 22

FUNCTION KEYS:

Keys

HELP

SAVE

EXIT

SPELL

CUT

COPY

PASTE

CLOCK

CALC

Jse these as shortcuts.

Purpose

Opens the help screen for quick answers to system

questions.

Saves your most recent work.

Closes the program.

Opens the Print dialog box for printing your artwork,

document, spreadsheet, etc.

Begins the spell checker.

Eliminates items such as graphics or text from your

document and places them on the clipboard.

Makes a copy of selected item which is stored in

clipboard.

Pastes a copy of an item that had been copied or cut

from a document at the insertion point in the current

document.

Displays the system clock.

Opens the on-screen calculator.

opens the World Clock program. _

Opens the To Do List program.

Getting Started 23

On-screen keyboard

To create characters and symbols that are not on the standard keyboard, use

the O_-$creen Keyboard. This keyboard allows you to select character and

symbol layouts for different fonts and insert them into the document.

The On-screen Keyboard will st,3y open until you close it, even if you switch

to another program. It disappears temporarily when the insertion point is not

present and reappears when you are entering text.

•To display the On-screen Keyboard:

Click on the SYM button at the lower right comer of the window. The

Symbol Keyboard appears in tbe font you are using. Click on a symbol with

the glidepad, and the character appears in your document.

Click here to see .i

international and

mathsymbols.

+_.

IFont" uewRo,_,, I.-J Sgmbols =1?,,

\ ..... t1 § • ql i

_.._-+_T _ ]{} (

• •J << ))

:.! --2.+ +3-+,4_,.5 +6 789

0_O

•To move the On-screen Keyboard:

Click on the empty button top of the Symbols box and drag the keyboard.

•To close the On-screen Keyboard:

Click on the box in the top left comer.

Getting Started 24

Setting System Preferences

To display the system

c!ockon your screen

press CLOCK from the

functionkey row. To

remorseit, press CLOCK

again.

Disable screen saver

before printing to print

faster.

Once you set or

change settings and

apply them, they

remain in effect until

changed.

Setting preferences works the same for all system preferences. Your notebook

allows you to set the following system preferences:

• Date & Tmae allows, you to set the current date and time.

Lights Out lets you select a screen saver, which acts as a battery

saver when the AC adapter is not connected and battery power alone

is used (see page 9). When the system is not in use for a specified

period of time, the screen saver you selected appears. You specify the

period of time. To exit the screen saver (Lights Ou0, use the

keyboard (preferably, press SHIFT to avoid opening a program with

another key).

Look & Feel sets options that control the background design, color,

and the text that appears at the top of the Main Menu. Look & Feel

also sets the automatic save function (see Setting Auto Save

Preferences on page 33).

Sound turns the sound on or off for errors.

You can also set preferences for peripheral functions. Instructions for these

functions are found as follows:

•Battery sets battery charging preferences (see page 8).

•Modem i._tglls_,and configures the modem (see page 14). .,

• Mouse installs and configures an optional serial mouse (see page 16).

•Printer installs and configures a printer (see page 11).

•Fax sets up the Fax function (see the Fax and Data Modem chapter

in this book).

_To set or change system preferences:

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Click on the icon for the feature you want to set. A dialog box for that

feature opens.

3. Set the options in the dialog box and click on OK. If you want to go back

to the original settings, click on Reset.

4. At the top of the Preferences menu screen, click on File. A submenu

appears.

5. Click on Exit to return to the Main Menu.

Getting Started 25

Starting and Exiting Programs

You can start a program two ways: by opening it from the Main Menu or by

opening a document from File Manager.

You can also open a

program by

pressing _e letter

that is underlined in

its icon. For

example, press W

to open Word

Processing.

•To start a program from its icon on the Main Menu:

Click on the program you want to start in the Main Menu. Tbeprogram opens.

•To start a program by opening a document:

1. Insert a diskette containing the document, open File Manager, and click

on the drive A icon. The contents of tbe diskette appear.

Open File Manager and click on the F drive icon. The contents ofdritm F

appear.

Double-click on the icon of the document you want to open. Tbeprogram

opens with the selected document ready for use.

•To exit a program while M a document:

1. Select File from the menu bar. The File submenu appears.

2. Select Exit.

Press EXIT fr6"m the function key row. If you made any changes, a

•message appears asMng you to save the document.

Getting Started 26

Working with Documents

Adocumem, also called a file, is a holding place for information. For

example, you can create a document in the Planner program for tracking your

appointments.

Cre'ating and Opening Documents

Once you have created documents and saved them, you can open them,

change them, and save them again.

The new document

is named Untitled.

Give it a name when

you save it. See

Saving Documents,

page-31, in this "

chapte[.

I_ To create a new document:

1. Click on Word Processing, Spreadsheet, or Drawing from the Main Menu.

The New/Open dialog box appears:

If you have a document open, select Close from the File menu. (If you

have unsaved changes in the current document, you are asked if you want

to save or discard them.) The New/Open dialog box appears:

Jl_|]

For information on_.- -

templates, see page

47.

Import allows you to

open adocument

created in another

program. For more

information, see the

Word Processing,

Spreadsheet, .

Dravdng, and

Addressbook

chapters in Book 2.

Templetet

Usa a pre-deeigned template to create e

new document.

Import,

Import text from another word

processor to create e nero document.

2. Click on New. A new document appears.

Getting Started 27

What You Will See in a Document Window

Word Processing, Spreadsheet, and Drawing all use variations of the

document window shown below:

Capslock

Menubar

Scrollbars

The menu bar lists the menu items available for that program. You

can make menu selections with the glidepad or with the keyboard

(Press MENU + the underlined letter of the menu item name).

*The ruler helps you to align items on the page, judge distances, and

set tabs and indentations. You c_n also use a vertical ruler on the left

- - side of thedocam-'i_t window. These rulers are especially helpfi31 in

setting the page format. The document window in Drawing opens

with both horizontal and vertical rulers.

The-title bar shows the program you are in and the name of the

open document.

The Basic Functions tool bar appears in the Word Processing and

Spreadsheet windows. It has a series of buttons for common

operations, such as save, print, copy, etc. Word Processing and

Spreadsheet also have an Advanced Functions tool bar. Select tool

bars from the Show Tools submenu of the Options menu.

Scroll bars help you to move a document around in the window.

NUM locks the keyboard keys that have numbers on them so that the

numbers appear on-screen when typed. For example, with Num Lock

on, pressing the k key will result in a 2 on the screen. Turn this on

and off by clicking once on NUM.

CAP locks the keyboard so that all characters typed am capitals. Turn

this on and off by clicking once on CAP or pressing CAPS lOCK.

Getting Started 28

•INS locks insert mode, so that all new characters typed push existing

ones to the right. Turn this on and off by clicking once on INS or

pressing INSERT.

Changing Your View of a Document Window

When you open a document, it appears actual size, the size of the printed

document. To change your view of a document in a window, use the View

menu. For example, to see more of your document at once, zoom out. This

procedure works in Word Processing, Spreadsheet, and Drawing.

•To Zoom In or Zoom Out on a document:

1. To enlarge the size of apage, select Zoom In from the View menu.

2. To reduce the size of apage, select Zoom Out from the View menu.

3. To return to normal size, select Normal Size from the View menu. (Normal

size is 100% of the view.)

•To scale a document to fit the window:

Select Scale to Fit from the View menu. The view percentage changes,

shrinking the document so that an entire page fits in the window at once, if it

can. _

•To change the document viewing percentage:

1_ Seleci Vie_ a't--%'[r0"_'r_=theView menu. The View %dialog box aplfears.

2. Type a number (depending on the program, you have different minimum

and maximum values), or use the arrow buttons to change the value in

the View (%) box. Click on Apply. The percentage you specify is applied to

the document.

3. Click on Close.

Showing or Hiding Scroll Bars

Hiding the scroll

bars can give you

more space to

work in.

•To show or hide the horizontal or vertical scroll bars:

Select or deselect Show Scroll Bar from the View menu.

Using Copy To

Copy To creates a copy of the current version of a document. The copy is

saved to drive A or F (depending on which one you selec0, and you are left

editing the original. It is important that the copy have a different name from

the original.

Getting Started 29

%1 _ •

Copy To is in contrast to Save As, which saves all of your changes to the

document with a new name and closes the original document without saving

any changes to it.

•To copy a document using Copy To:

1. Select Other from the File menu. The Other submenu appears.

2. Select Copy To. The Copy To dialog box appears.

3. Select the drive (A for diskette, F for internal storage) and the folder

where you would like to put the copy.

4. Type the name you want to use for the copy. (You can use BACKSPACE

or DELETE to edit the name.) The new name appears in the text entry

box.

5. Click on Copy To. The document with the new name is saved and closed,

and the document with the original name remains in the document

window.

Making a Backup Copy of a Document

You can also protect your work by making a backup copy of a document. If

needed, you can revert to this backup copy.

•To back up adocument:

1. With the document open, select Backup from the File menu. A submenu

appear_s._.-

2. Select Backup._our document is saved as a backup copy.

- .]I_-To revert to the backup copy:

1. With the document open, select Backup from the File menu. A submenu

appears.

2. Select Restore from Backup. You are prompted to confirm this; select Yes

and the backup document appears in the window.

Renaming a Document

You may want to rename a document so it more closely identifies the

document's contents or purpose. You may also want to rename a document if

you want to use its original name for another document. To rename a

document, first save it and give it a name.

•To rename a document:

1. Open a document and select Other from the File menu. The Other

submenu appears.

2. Select Rename. The Rename dialog box appears with the document's

current name in the New Name text entry box.

Getting Started 30

You can also use File

Manager to rename a

documenL See page 66.

3. Type the new document name. (You can use BACKSPACE or DELETE

to edit the name.) The new name appears in the New Name text entry box.

4. Click on Rename. The dialog box closes, and the new name appears in the

title bar of the document.

Closing Documents

Closing a document, removes it from the screen. However, the program

remains open. You may want to close a document but not its program so that

you can create or edit another document in that program.

l_ To close a document:

Select Close from the File menu. If there are unsaved changes in the

document, you are asked if you want to save the changes. If no changes were

made, the document closes. If there are no more open documents, then the

New/Open dialog box appears.

Closing without Saving

Discard Changes will

remove the most

recent changes even ff

Auto Save has saved

the 'document (see

page 33).

If Discard Changes is

dimmed, you have--- -

made no changes

since the last time

you saved.

You may want to close a document without saving any changes you made to

it.

)_To discard changes:

1. Select Other from htah_File, menu. The Other submenu appears.

2. Select Disdard Changes. A dialog box appears asking you if you are sure

you want to discard all the changes you have made to the document since

you last saved it.

3. Click on Yes, and the last saved version appears in the window. A/1

changes since then are erased permanently.

Saving Documents

After you have saved

a document, the "Save

option on the

submenu changes to

gray. If you make

more changes to your

documen_ the Save

option again appears

in black.

Save your documents periodically as you work on them. It is also good

practice to save a document before you print it, before you make a significarlt"

change to it, and as soon as you have finished any work you would not want

to redo.

When the file that you are working in becomes too large, a message appears

asking you to save your document or informing you that the system memory

is filling up. To avoid losing any of your work, immediately save the File you

are working on and open a new File.

Getting Started 31

Do not includecolons (:),

backsfashes (I), asterisks

/*), _ques#onmarks

(?) in the names of

documents.

For example, ff you are working in a file named Aug. report and the Memory

Full dialog box appears, save the document at the end of the page or erase to

the end of the previous page. Save the document as Aug. report and open a

new document that you save as Aug. report2.

When you create a new document, it is temporarily called Untitled. To save it,

give it a name. The name can be up to 32 characters long and may contain

both uppercase and lowercase letters. Each space or character you type

counts as one character. Note: If you plan on using a file with a DOS

program, you must use a name that DOS can recognize (see page 52).

For more information

on selecting ddves,

see the chapter called

File Manager.

If you save to drive F,

the default folder is

called Document.

Anything saved is

saved in Document

unless you select a

different folder by

double-clicidng on _e,__

Tolder in the Save As

dialog box. But drive F

is limited, so save most

tiles on diskette.

l_ To save a new document:

1. Select Save As from the File menu. The Save As dialog box appears with a

New Name text entry box.

2. Select the drive (A or F) where you would like to place the document.

You may also want to select a folder to save the document in.

3. Type a document name in the New Name text entry box. If you do not

name the document, it will automatically be named Untitled.

4. Click on Save. When you return to the open document, its name appears in

the title bar.

l_ To save changes to a document that already has a name:

Select Save from the File menu. Any changes you bave made are saved, and

you are returned to tbeopp_a document. _f Save is dimmed, there are no

_ changes tosave.)_

--. .OR

Press SAVE from the function key row.

l_ To save a new document onto another diskette:

1. Select Save As from the File menu. The Save As dialog box appears with a

New Name text entry box.

2. Insert the diskette where you would like to save the file.

3. Click on Drive; then select A.

4. Type a document name in the New Name text entry box.

5. Click on Save.

)_ To save a copy using a different name:

1. Select Save As from the File menu. The Save As dialog box appears with the

current name of the document in the New Name text entry box.

2. Select the drive (A or F) where you would like to place the document.

You may also want to select a folder to save the document in.

Getting Started 32

3. Type the new name, which replaces the current name of the document.

The new name appears in the text entry box.

4. Click on Save. The origina/document is closed and remains as you last

saved it. Any recent, unsaved changes are saved to the new version only,

which appears in the window ready for editing. If you continue editing the

version on the screen, you are editing the new document.

SeRing Auto Save

You can set options to control the automatic save feature, which saves

documents after a period of time has passed. You set the period of time. You

can also disable auto save.

If auto save is active and occurs when you are alternating diskettes (such as a

diskette copy), you are asked to insert the document diskette (where your

document is saved) to do an automatic save. After saving, again insert the

diskette you were using before you received the message. To get your work

back, open the document you were working on. If there are unsaved changes

in the document, and auto save protected them, a dialog box appears letting

you know the document has unsaved changes. Respond to the dialog box

and then select Save from the File menu to make the changes permanent.

To discard changes"

made to a document,

select Other from the

File menu. Then_select

Discard Changes. This

method will remove the

most recent changes_ _

even if Auto Save has

saved the document.

If you make-changes to a document that has been previously saved and then

close it without saving, a message appears giving you three options: Save

Changes, Discard Changes, and Cancel. If you select Discard Changes, the file

will-close without- savff_the most recent changes. However, if Auto Gave

saved the file I_efore you selected Discard Changes, those changes are not

discarded.

l_ To set or change Auto Save Preferences:

1. Click on Preferences on the Main Menu. The Preferences menu appears.

2. Click on Look & Feel. A dialog box opens.

3. Select On or Off and the time for the auto save feature.

4. Click on OK.

5. Select Exit from the File menu. The Main Menu returns.

Getting Started 33

Working with Menus

Aprogram m_nu, like a restaurant menu, contains a list of items. When you

select from a menu, the program begins that function or activates that feature.

When you open a menu, it appears on your screen and you select from it.

Menu items that are not currently available appear dimmed; if you select a

dimmed menu item, nothing happens. For example, in Addressbook, Copy

Record is dimmed until you f',st view an existing record.

Opening a Menu and Making a Selection

file lf.Jt Uietu _)t

.-M

UwIope.-

£Josa

Saue SAU£

item _

has an elli_ (...I,

meaning that a dia-

l2box appears....

-whenselected.

Every program has its own set of menus. You do not see the menu itself until

you click on the menu name.

l_ To select from a menu by clicking:

1. Click on a menu on the menu bar. The menu opens.

2. If the item you want is not on this menu, click on the name of another

menu. The first menu closes and the second appears. Continue clicking

menu names until you see the item you want.

If you select a menu item followed by an ellipsis ( ... ), a dialog box

appears so you can pro+vide mgre information about your selection. +++

Click on the item you Wantl As long as you select an available item, the

function starts and the menu closes.

Close the menu without selecting an item by clicking anywhere outside

the menu.

I_ To select from a menu by dragging:

1. Place the insertion point over the name of a menu on the menu bar.

2. Hold down the Select button on the glidepad The menu appears.

Continue to hold down the button as you drag the insertion point left or

right across the menu bar. The menu for each menu name appears.

3. When the menu appears with the item you want, pause, but do not

release the Select button.

4. Drag the insertion point down the list of menu items in the open menu.

As you drag through the items, each item in turn is selected.

Getting Started 34

.When the item you want is selected, release the Select button. The

function starts, and the menu closes (as long as you selected an undimmed

item).

If you select a menu item followed by an ellipsis ( ... ), a dialog box

appears so you can provide information about your selection.

Close the menu without selecting an item by dragging the insertion point

outside the menu and releasing the Select button.

Using Underlined Letters to Make Menu Selections

Underlined letter

_leiE_dit _ Opti

.-M

_NemrOpen-

_Oose

_aue 51R_IE

5ave Bs-

_Other

The name of each menu and menu item has an underlined letter, which is

typically the first letter unless several items on a menu sham the same fLrSt

letter. Use the underlined letter to select froma menu. Of course, you can use

the glldepad, function keys, or arrow keys as well.

l_ To select from a menu using underlined letters:

1. Holddown MENU and press the underlined key in the menu name you

want. For example, if you want to open the File menu, hold down MENU

and press F. The File menu opens.

2. Once the menu is open, press the underlined letter of the item you want.

-For-example,t(rseleetSave As from the File menu, press A.

-OR

Close the menu without making a selection by pressing ESC.

Getting Started 35

Selecting from a Menu with Buttons or Check Boxes

Radio buttons

_eml_ t.eu_t arm

!_ML ,

NWm

to _

Checkbox

Radio buttons appear before a menu item. These buttons come in groups,

and only one button in the group can be selected at any given time.

Check boxes can come in any number, and any number can be selected at a

given time.

For more information about check boxes and radio buttons see Working with

Dialog Boxes on page 39 in this chapter.

)_To select from a group of radio buttons:

Click on the one that is not Idled or darkened. The radio button of the selected

item darkens, and the button of the previously selected item appears empty.

l_ To select or deselect a check box:

Click on the menu item. lf the item was de.selected, the check box is now

filled. If the item was selected, the check box is empty.

Selecting from a Submenu

Some subrnenus

themselves have

_ubmenus; these "

submenus can also

have submenus, and

so on. Select from a

subrnenu the same

way you do from

other menus.

Submenus appear when you select a menu item that has a right arrow next

to it.

Options ] Lagout

.-M

_how Tools

_ulers

• Show Inui_ib_ k

5a_e_Configuration

Re_set Configuration

_Graphics _Paragraph []iaracter kl_indotu

__ Right arrows

.--iil

ii _rmp to Ruler Harks /

•align Ruler with Page

•Show Horizontal RulersI

FI Show Uertical Rulers \

Ruler Units _t>

Rulers Submenu @.Inches

Centimeter

<>Points

0pica_a

RulerUnitsSubmenu

To select from a submenu:

1. Open a menu from the menu bar as you normally would.

2. Select a menu item that has a right arrow. The submenu opens.

3. Select the item you want from the submenu. The submenu closes.

Getting Started 36

Close the submenu without selecting an item by clicking anywhere

outside the menu.

Using Shortcut Keys to Save Time and Work

Toundothe last

item you typed,

press CTRL + z.

J.,-N

_UndoTW_ c'nu.z

c__ f;,

_P_le F8

.O_te mlt'I[

.mtrt_

r._nts_

_Selectfll CTI_I-

Shortcut keys are keystrokes you can use to select menus and menu items.

If you are familiar with using a keyboard, shortcut keys can speed up your

work.

You can use two types of shortcut keys: thef_ keys across the top of

the keyboard or control key combinations (they control the effect of the key

used with them) using CTRL, SHIFT, or MENU.

•To select a menu item using a shortcut key:

1. Open the menu to see if the item you want has a shortcut key. Close the

menu.

2. Press the shortcut key, such as CUT, or press the key combination by

holding down CTRL and pressing the character key. Your selection

appears.

Using Arrow Keys

Arrow keys may be easier and quicker for you to use at times, rather than

the shortcut keys or the glidepad to select menu items.

•To select from a menu using the arrow keys:

1. Press and release MENU. The name of the first menu on the menu bar is

selected.

2. If this menu is not the one you want, press <---or --->to move across the

menu bar, highlighting each name as you move across.

3. Press ,1,, SPACEBAR, or ENTER to display the menu for the highlighted

name. If the item you want is not on the menu, press _-- and --* to move

through the other menus.-

4. When the menu you want is shown, use T and J, to select your menu

item.

5. If your item has a submenu (indicated by a right arrow next to the menu

item), you can open it by pressing -->. When the submenu is open, press 1"

and ,1,to select the item. If you want to close the submenu without

making a selection, press _---.

Getting Started 37

.When the item you want is selected, press SPACEBAR or ENTER.

Close the menu without making aselection by pressing ESC.

Pinning a Menu

Click on the pin to pin

the Options menu.

Whenpinned,this

button closes the

menu.

If you want to keep a menu open, or if a drop-down menu covers something

you need to see on the screen, you may want to pin it. A pinned menu stays

open and can be moved out of the way. It remains open until you close it.

Only menus with pushpins can be pinned.

•To pin a menu:

1. Open a menu as you normally would.

2. Click on the pushpin at the top of the menu. The menu stays open, and

the pin changes to a Window Control button.

3. To move the menu, click on the menu name and drag the pinned menu to

the desired location.

4. To close the-pinned menu, click on the Window Control button to the left

of the menu nam_

Working with Dialog Boxes

When a program needs more information from you or needs to alert you to

something, a dialog box appears. There are two types of dialog boxes: one

that requires a response before you can continue and one that stays open

after you have responded to it.

Two Types.of Dialog Boxes

Do-Not pointer

The first type of dialog box requires a response from you before you can

continue. If you move the glidepad pointer outside this type of dialog box,

the pointer changes to a do-notpointer. One example of this type of dialog

box is the New/Open dialog box. You cannot do anything else in the

program until you respond to this type of dialog box.

The second type of dialog box stays open until you close it or exit the

program. An example of this type of dialog box is the Page Size or the Page

Setup dialog boxes that you may open from the File menu.

Getting Started 38

WindowControlButton Title Barcan beusedto

/,_[ closesIhedialogbox. /movethe dialogbox.

Setup

Section to Change Page Setup for= Plain

I_ster hgt.;= # O_ _Tmo (Left and Right)

Hlargins= LeftI' i. Itri'] Right ]tin ] [_

TopI' "]_"]eottom 11,- II_'7

Responding to a Dialog Box

To respond to a dialog box, select from the available options and type text in

text entry boxes where applicable. When you have finished, click on one of

the buttons at the bottom of the dialog box to apply what you have chosen

and continue. Every dialog box has buttons that initiate actions when you

click on them. If a button label is followed by an ellipsis (...), clicking on it

leads to another dialog box.

There are various ways for you to enter information and make selections in

dialog boxes. Some of these include:

:* _Radio bu_se radio bOttons to select one item from a.om'oup.

• Text entry boxes. Use text entry boxes to type in the appropriate

text.

• Value selectors. Use value selectors to change a value.

•Check boxes. Use check boxes to turn items on or off.

•lists. Use lists to select one or more items.

I_ To select a radio button:

Click on one radio button in a group. Or, use the arrow keys to select an item

and press ENTER or SPACEBAR. The radio button datums to show it bas

been selected. (lf you make a mistake, click on the correct radio button.)

Getting Started 39

Radiobutton

IpeSeset.p

Section to Change Page _far, HoJn

Flautist Paoe_ _Turn (Left and Right)

Margim;_ Left II in I[t_ Right LI in

vopIt_ II_I_'°''I'in _.If--l-_)

Text

1entry box

Value

selector

•To enter text in a text entry box:.

1. If the insertimJpobmr (a blinking vertical line) is not blinking in the text

entry box or if the name in the box is not highlighted, move the glidepad

pointer to the text entry box and click. The insertion point appears in the

box.

II I

2. Type text in the box. If you make a mistake, press BACKSPACE to erase

as many characters as necessary and then type the correct text.

•To change a value in a value selector:

--Value Sel-ect_'_ -Click o-n-fii-e up a_w+to'_6ve to the next item or increase the value. (Click

[I ]_,] on.the down arrow to move to the previous item or decrease the value.)

If the insertion point is blinking in the value selector, type the appropriate

value in the box. If the insertion point is not in the box, move the pointer to

it and click. Then, type the appropriate value. (If you make a mistake, press

BACKSPACE to erase the number, and then type the correct value.)

•To select an item from a scrolling list:-

Click on the item you want to select. The selected item is highlighted. If the

list contains more items than can fit in the window, click on the scroll arrow

to show more of the list, then make your selection.

•To open or close a folder from a scrolling list:

Double-click on the folder. If it is closed, it will open and the names of the

fries or folders within it will appear below its name. If it is open, it will close.

Getting Started 40

!_ To select or deselect a check box:

DropDown List Click on an empty check box. The check box darkens, indicating that the item

is selected. Click on the check box again to turn it off.

<>9 I_ To select an item from a drop-down list:

Oto

Otz 1. Click on the drop-down list button. The listdrops down so thatyou can

0t4 make a different selection.

ors

' O 24 2. Select the item you want from the list. The item is selected, and the

0 36 drop-down list closes.

054

o____ I_ To start an action by clinking buttons:

•Apply. Applies the current settings but leaves the dialog box open so

you can continue to adjust the setffngs.

•Close. Closes the dialog box. (The current settings are applied only if

you have previously used the Apply button.)

•Reset. Resets the box to its original settings, undoing any changes you

have made.

•OK. Applies the current settings and closes the dialog box.

•Cancel. Closes the dialog box without applying your changes.

• Stop. Ends the task in progress at the next possible stoppingplace.

•Yes. Ans__s_pthe_question in the dialog box. The dialog box

closes.

No. Answers no to the question in the dialog box. The dialog box

cIQ.$e$.

Getting Started 41

l_ To use the keyboard to respond to a dialog box:

1. To move from one group of options to another, press TAB. To move

backward, hold down SHIFT and press TAB. (Inside a group, use the

arrow keys on the keyboard to move from item to item.)

2. To select or deselect a check box, move the selection cursor with Tor ,1,to

the item and press SPACEBAR.

3. When you finish setting items, select one of the buttons at the bottom of

the dialog box.

4. One button has a thick border around it. If this is the button you want to

select, press SPACEBAR.

Either press TAB or SHIFT + TAB until the button you want to select is

surrounded by a thick border. Then press SPACEBAR.

To close a dialog box:

Click on the button in the upper left corner.

Setting Printer Options

This section explains common printing options that the programs share.

However, each progra m has some unique printing options, which you will

find in the-chapter on.the-program, like'Word Processing or SpreadsheeL

Also, some printing options depend on the printer you are using.

If you are pdnting color-- -

and your screen does

not display color, you

may want to

experiment with the

colors you select by

printing sample pages.

Note: You can connect a color printer to print color in your documents, even

if your screen does not show color. Add color or tone to text and drawings

by selecting Area Attributes, Line Attributes, or Attributes from the Graphics

menu in either Word Processing or Spreadsheet. In Drawing, you can add

color or tone by selecting from the Attributes menu or by using the Attribute

tool bar. For information on adding color or tone, see these chapters in Book

2: Word Processing, Spreadsheet, and Drawing.

Disable screen saver

before printing to print

faster.

Before you print, you must set physical paper options, such as size and

margins, for the printer you currently have installed.

Getting Started 42

Getting Ready to Print

[]

Start the printing process from within a program by pressing PRINT from the

function key row or by selecting Send from the File menu. This opens the

menu on the left:

Select Print from the Send menu. The Pn'nt dialog box opens:

I'./=Till _i

The printer name appears

after you install the printar

and set pdnter preferences.

See page 10.

Some programshave

an additionalOptions

sectionat thebottom;

for example, Word

Processingcontains_---

Merge Optionsfor

merging names and

addresses.See the

chapteron Word

Processing(Book 2)

for informationon

merging.

i_lidth: 11 in ,Printer Optionm I

HP LaserJet II Compatible on LPT1 "-'l

I_ight= 8.5 in IOptions.. I

Document Options.

Print gualittj: _High v" Hedium vLow (Fast)

Humber of Copies: ['_ [_]

Merge Option8

4_ 1to Herge -...-M_.rt.leOJ_t_.

_Contents: t Document -"l

•....,.:::: ....

Fill in the dialog box-_Ls-'_Tollow_

•Printer. Click on the printer button to select from installed printers.

• Width and Height. Click on the Options button to select the width

and height of the paper in your printer. See the instructions under

Setting Paper Type, Size, and Orientation below.

Print Quality. Click on the print quality you want to use. High

quality produces the most professional looking documents, but it

uses more ink. Low quality uses less ink but prints faster. Select high

quality to print final documents.

• Number of Copies. To print more than one copy, change the

number of copies by clicking on the arrows or typing a number in

the Number of Copies box.

Contents. Click here to select a portion of the document or the

entire document to print. Options available depend on the program

you have open. For example, in Addressbook you have the option of

selecting the current card only.

Getting Started 43

Setting Paper Type, Size, and Orientation (Options)

For example, to print a

Word Processing

document in landscape

orientation, firs.t set up

the page in Word

Processing for

landscape and then set

the printer options to

landscape.

Printer options describe the physical setup of your printer. Change options

when you change the paper type (for example from paper to envelope) or

when you change the paper size or feed. Printer options must always

reflect the actual physical setup of your printer.

Some options in this dialog box will differ, depending on the type of printer

you have installed. For example, some printers will not print on large size

paper, so if that printer is installed, that paper size will not be available in the

Printer Options.

Printer options for laser printers differ from printer options for inkjet printers.

However, all printers share the basic printer options.

in Options, the printer

you have connected

and the paper type

determine the Paper

Feed, Size, and Width

and Height settings.

For example, when

you select envelope,

the Paper Size

automatically

changes.

•To change basic printer options:

1. In the Print dialog box, be sure the printer you are using is selected. If

not, select it from the drop-down list.

2. Click on Options. The Options dialog box appears. This dialog box differs

somewhat, depending on the type of pn'nter you am using.

3. Fill in the dialog box basic options:

•Type of Paper. Select from paper, envelope, or label.

Size of Paper. If the selected paper size is not the size of the paper

in your printer, select the correct size from the paper size list. For

-enx;elop_s_fid'Ia-fi"_lS, select the size from the list.

Paper Feed (Orientation). Select either portrait or landscape paper

orientation, depending on the direction of the paper in the paper

tray_ Portragt orientation is a page printed so that, as you read it, the

width of the page is less than its height. A horizontal orientation is

called landscape. When you change orientation, width and height

automatically change.

• Width & Height. To use a custom paper size that is not included in

the paper size list, use the Width and Height value selectors to enter

the width and height of the paper you want to use.

Depending on the printer

you are using, the paper

_ource optionsmay appear

as radio buttons.

•Paper Source. Use this drop-down list to select the location of the

paper you want to use; the available paper source options will differ

depending on the printer you are using.

Click on OK if you want the changes you have made to remain in effect

for printing one document.

Getting Started 44

Click on Save Options and then click on OK ff you want the changes to

remain in effect every time you print. You can, of course, return to the

Options dialog box whenever you want and change any of these options

again.

Additional printer options

Depending on the printer you are using, additional settings appear in the

Print Options dialog box. For example, laser printers allow you to set

timeout, maximum retries, printer memory, and memory usage; however, you

will not normally have to change the default settings. For more information,

see the manual that came with your particular printer.

Using Online Help

To get answers to your questions, use the online help.

•To open Help:

---] lick on the Help button in the bottom fight comer of the window or press

HELP. Help information for the program or dialog box you are using

apl_ars- .

Table of Contents_--- Word Processing Help

°i En+rin_n'; Ch_ina Inforrndon

Chenaina the Look ol Your Text

•Chlmaina Mmalns and Indantlno

•How can IoMce oaae numbers on my documenl ?

When the Help

window is open, it is

on top of other

• windows, ff the Help

_ndow is obscuring

something, move it by

dragging its title bar.

•To get help on how to use the Help window:

Click on the Help button in the tide bar of the Help window.

•To resize the Help window:

1. Place the on-screen pointer in any comer of the Help window. Tbepointer

changes to a frame pointer sboum at lej_.

2. Click and hold the Select button (top button on glidepad); then slide your

f'mger on the glidepad surface to drag toward the center of the window.

The window becomes smaller. Drag away from the center to make it k_rger.

Getting Started 45

Help windowsare

arranged by topic.

Most topicsare

arranged around

common,

questions.The

buttonsat the top

of theHelp

mndow help you

move easily

between topics.

3. Release the Select button. The window is resized.

•To jump to another topic:

1. Move the pointer over any undedined, blue text. Thepointer changes to

the Help pointe_, sboum at the lej_.

2. Click on the underlined text. Information specific to that topic appears in

the Help window. Go back to the pretn'ous window by clicking Go Back.

•TO see the major topics for a program:

1. Click on Contents. The Table of Contents Help window appears.

2. To go to one of the topics listed in the Table of Contents window, click

on the underlined text for that topic.

•To return to the previous Help window:

Click on Go Back. Theprevious He!p window appears.

•To go back to an earlier Help window:

1. Click on History. A drop-doum list with your last ten Help windows

appears.

2. Click on the topic you would like to see. The Help window for that topic

appears.

Getting Started 46

Beyond the Basics

This section describes the following: using templates, editing document

notes, and naming DOS fdes.

Using and Creating Templates

These templatesare

availab/e on cfskette:

for Word Processing

Business Letter

Envelope #10

Fax Cover Sheet

Fun Fax Cover Sheet

Formal Personal Letter

Informal Letter

Informal Memo

Travel Itinerary

Overhead Slide

Newsletter (1 column)

Newsletter2 (2 column)

Resume

for Spreadsheet

Checkbook Register

-Invoice -_'_-

PurchaseOrder

Travel and Expense Report -

for Drawing

Meeting Sign

BirthdayCard

PartyInvitation

Picnic

StudentAward

ThankYouCard

Atemplate is a document that you use as a model to create similar

documents. It contains the text, graphics, formatting, and special layouts

common to all documents of a particular type. For example, a letter template

might contain the following elements:

Companylogo

Date

Address

Salutation

Text

Closing

-Name

p-,- (

kj ._& (_,ll. _l.k; k

;,.,,,io,,.r--k.i

Use templates as you find them or change them to fit your needs. You can

also create your own library of templates for different uses.

Getting Started 47

Using standard templates

Templates can only be

accessed from diskette

and saved to the F

ddve as documents.

To save adocument as

a template, you must

save to diskette.

When you select a template from the New/Open dialog box, the program

creates a new document containing the information in the template you

selected. All you do is fill in the information that is missing or change the

information of the place bolder text. Place holders are text that define the

type of entry in a location, such as ZIP CODE that you later replace with the

actual information you want.

•To use a template:

1. Start the program you want to use and insert the diskette labelled

Templates.

2. Select New/Open from the File menu. The New/Open dialog box appears.

3. Click on Template. A dialog lists available templates.

4. Select the template you want to use, scrolling the list ff necessary. A

description of the template, if available, appears in the Notes box.

5. Click on Use Template or press ENTER or double-click the highlighted

name. The program creates a copy of the template as a new, untitled

document.

Select the place holder text and type your text. The new text replaces the

place holder text.

Save the document if you want. Cbanges you make to the new document

do not affect the original template.

Creating your. own template

To create your own template, begin with an empty document in Word

Processing, Drawing, or Spreadsheet. Or use an existing document and save it

as a template. You must save templates to diskette, not to the F drive.

•To create a template:

1. Open a new or existing document in.the program you want to use.

2. Specify the settings you want to use. For example, in Word Processing,

you might want to define the following:

• Page size

•Margins

• Text specifications, such as font, size, and style

Getting Started 48

Review _e chapter

on Word Processing

in Book 2 for

information on

creating text and

placing graphics.

When adoYnjl

document notes to the

template, do so

before closing it. See

Adding,and Hewing

Document Notes on

page 50 for more

information.

3. Add the text and place holder text (such as City, State, and Zip code).

4. Add any graphics you want to include (such as a logo).

5. Select Other from the File menu. A subnmnu appe_ws.

6. Select Save As Template from the Other submenu. A d_dog box appeam.

7. Insert a diskette to save the template to.

8. If necessary, select the fol_ler where you want to save the template.

9. Type the name of the template and then click on Save. The template is

saved on diskette.

Click on Export to export the template to another format. A dia/og box

appears. Select a folder for storing the exported document; then select a

format, give the document a name, and click on Export. The template is

exported in the new format.

10. Close the document.

Modifying a template

You can change any template you have created so that it meets your

particular needs. Sometimes you can modify the same template for different

situations (such as documents for different clients).

)_ To change a=template you have created:

1. Insert the diskette labelled Templates.

2. If the New/Open dialog box is not showing, select New/Open from the

File menu.

Click on the Template. Adialog box lists the available template foMers or

templates.

4. Select the template you want to modify, scrolling the list if necessary.

A description of the template, if available, appears in the Notes box.

5. Select the For Editing check box and then click on Use Template. The

template appears in tbe program window.

6. Edit the template until it appears the wag you want.

7. Select Save from the File menu; then close the document. The template is

saved with your changes.

Getting Started 49

•To create a new template based on one of the existing

templates:

1. Select New/Open from the File menu.

2. Click on Templates. A dialog box lists the available template folders or

templates.

3. Select the template you warit to use, scrolling the list if necessary. A

description of the template, if available, appears in the Notes box.

4. Click on Use Template. The template appears in the document window.

5. Select Other from the File menu. A submenu appears.

6. Select Save As Template from the Other submenu. Adialog box appears.

7. If necessary, select the folder to which you want to save the template.

8. Type the name of the template.

9. Make the changes you want for the new template.

10. Click on Save. The new template is saved with the name you specified in

Step 8.

11. Close the document.

Adding and Viewing Document Notes

You cannot add

document notes to an

unfftled document You

must first save the

.document and give iVa

name.

Document notes can be any information you might want to record about

your documeml For example, you can use document notes to keep a revision

history of a document.

- Notes accompany a-do_tmxent, but they are not an integral part of the Lody

of the document-'Notes attached to a document appear in the Open dialog

box. The Open dialog box appears after you select Open an Existing

.... Document from the New/Open dialog box.

•To create, view, or edit document notes:

1. Create and save the document in any program.

2. Select Other from the File menu. The Other submenu appears.

3. Select Edit Document Notes. A dialog box appears:

Typeoreditdocumentnoteshere.

[tit Doctm'mnt Notes

Edit the note* for this document.

tl_nk you letter

Is.,_cm-,.o,..I _ []

4. Type your new document notes or edit the existing ones. Then click on

Set Document Notes.

Getting Started 50

If you are just viewing the document notes, click on Cancel when you a_

done. The dialog box closes and you return to the document.

Opening Two Documents at Once

You can open two Word Processing or Drawing documents at once and

switch between the two.

•To open two documents at once:

1. Create a new document or save an existing one.

2. With that document open, select New/Open from the File menu. A dialog

box appears.

3. Select a second document to open. The document appears on the screen.

•To switch between two documents:

1. Click on the Window menu. The drop-down menu appears. At the bottom_

the names of both documents appear with a radio box beside each name.

The document on screen has its radio box filled.

2. Click on the radio box of the other document. That document appears on

top. _.

Getting Started 51

Naming a DOS File

If you plan to use any of your documents on a computer that uses DOS,

create a name that DOS will recognize. DOS names can be up to eight

characters long, followed by an optional period and three more characters.

The three characters or extension usually indicates the type of data the file

contains. For example, give a .T_T extension to a DOS text file, such as one

created with Text File Editor.

DOS: Disk Operating

System DOS file names can only contain the letters A through Z, the numbers 0

through 9, and only the following special characters:

No ob_er special

characters are

permitted.

Special Characters Allowed in DOS File Names

underscore caret "

dollar sign $ tilde

exclamation ! number sign #

point

percentage sign %ampersand &

hyphen - braces {}

parenflaeses ( ) at sign @

apostrophe ' grave accent "

DOE names cann& contain spaces, commas, backslashes, asterisks, question

. marks, or periods (except the period following the first eight characters). The

letters are always converted to uppercase.

Getting Started 52

Quick Start Exercise

To become familiar with creating documents, follow the steps in this Quick

Start exercise to create, save, and print this simple document:

Your Name

Your Address

Your Phone Number

Creating your document

•To enter the text:

1. Turn on the notebook unit.

2. When the Main Menu appears showing the programs, press the ENTER

key. Pressing ENTER at the Main menu automatically opens Word

Processing, tbe first icon on the menu. Select New from the New/Open

box.

3. When the Word Processing screen appears with the blinking insertion

point, type your name andpress ENTER.

4. Type your a_ss and press ENTER; then type your city, state, and zip

code and press ENTER.

5. Type your phone number.

Using the glidepad,

you have two ways to

select (or click on an

item): you can click

on the Select button

oryou can tap once

on the glidepad.

Selectbutton(left

buttononamouse)

Drag button (right

-- buttonona mouse)

•To change the font and size:

1. Use the glidepad to click on the Edit menu. A submenu appears.

2. Click on Select All. All your text is selected.

3. Using the glidepad, move the insertion point to the button that says URW

Roman. The insertion point changes into an arrow.

4. With the arrow over the button that says URW Roman, tap once on the

glidepad to click on the button. A list of other fonts (or typefaces) appears --

below URW Roman.

5. Move the arrow down to URW Sans and click once. Your typed text

appears on screen in URW Sans font.

6. Move the arrow to the 12 button (to the right of the button that now reads

URW Sans) and tap once on the glidepad to click on the 12 button.

7. Move the arrow down the list to the number 14 and tap once. The text size

increases from 12pts. to 14 pts.

Getting Started 53

•To center the text:

1. With your text still selected (if it is not, repeat steps 1 and 2 above), use

the glidepad to select Alignment from the Paragraph menu.

2. Move the arrow to the word Center and tap once to select it. Your text

appears in the center of the page.

Saving your document

•To save your document:

1. Insert a diskette into the disk drive.

2. Select Save from the File menu.

3. When a dialog box appears, move the arrow to the rectangular box beside

New Name and click. It changes to an insertion point for, text entry.

4. Type a name for your document.

5. Move the arrow to the Drives button and tap once on the glidepad. A

drop-down list of drives appears.

6. Select drive A to save on the diskette in the disk drive.

7. Select the Save button below the New Name box and tap once.

Printing your document

Before printing, you must connect a printer and set printer preferences. See

pages 10 and 11.

The pant dialog box-

allows you to set print

options like print size

and quality. For more

information on these

options, see Setting

Printer Options on

page 42.

•To print-your c!ocum-dr_t:

1. Press PRINT from the top row of the keyboard. A dialog box appears.

_- -2. Select Print from this dialog box. Your document prints to the default

settings: letter size paper, high print quality, one copy, no merge.

3. Press EXIT to return to the Main Menu.

You just created, saved, and printed a document.

Getting Started 54

3File Manager

File Manager lists the files and folders on your diskettes (drive A) and internal

storage (drive F). File Manager also allows you to create folders for storing

files and to copy or move files and folders.

Starting File Manager

l_ To open File Manager:

Click on File Manager from the Main Menu. A window appears wRb icons

representing tbe j'des, foMers, or programs stored on the diskette in drive A, on

the internal storage (drive F), or on an optional PC card.

Menubar --

Information

bar

Folder

Toolbar

L_e _w I[t_ I_ndmu

_AdUnmm_ddl _,-4_,(.ix,ss2 bWhm)of 4. a.A43,................._O_fre_

Title bar

4Io_ I.ml m

Icons with DOS written

on them are files

created with a DOS

_program.

Files, folders, and programs are represented by k:ons. When you want to do

something with a tile, folder, or program, click on its icon.

•The menu bar shows the menu options available in File Manager:

File, View, Disk, and Window. When you select one of these, a

submenu appears with more options, such as Exit in the File menu.

File Manager 55

The power must be OFF before

you insert a PC card.

AFolder (also called a directory) is a holding place for storing

documents, programs, and other folders.

F'de and document mean the same thing. They do not contain other

ides or documents. For example, a letter created in Word Processing

is adocument and a file.

The Title bar shows thd name of the program you have open.

The Tool bar shows the following tools:

The Whole window icon uses one window to show the

contents of one folder, the contents of a diskette in drive A, or the

contents of drive E

The Tile window icon shows each folder as a separate window,

tiled across the screen. To move a folder to the front, click on its

title bar or menu bar. To close a folder, click on the close folder

button from the Information bar.

Drive A is the diskette in the disk drive. Click here to view its

contents. When you change diskettes, click here again to view the

contents of the new diskette.

Drive Eis active when a PC card is inserted. Click here to see

files on an optional PC card inserted in the slot. See page 18 for

more information on using PC cards.

Drive Fis the internal storage space for the notebook. You can

__ also saVe._es_to, this locatioK However, the amount of mem_'ry is

limitecf:. Save the F drive for files you access frequendy from other

programs, like Addressbook files or your Intemet Bookmarks file.

Click here to view the contents of drive E

•The Information bar shows information about the diskette, folder,

or drive.

Close folder button _/Drive letter /Pathname .

Informationbar-- _HIHE] huork- 4 items(151,434bgtes)of4, !,096,192bgtesfree. I

Number of items/I

Total size Free space

Close folder button allows you to close a folder. Click once here

to close the current folder.

Drive letter shows the drive whose contents you are viewing

(drive A or F).

File Manager 56

Pa_e shows the drive and folders you went through to

reach the current folder. Each level as you go down into folders

is separated by a slash (from left to right in pathname). This

pathname is DOS compatible.

Number of items shows the number of files or folders on the

drive, on the diskette, or in the folder.

Total size shows the total size of all files on the diskette or in the

folder expressed in bytes of memory. To determine the size, select

individual file icons. To determine the size of a folder within this

folder, first open the folder.

Free space shows the amount of memory remaining on the

diskette or drive, measured in bytes. This is the free space

available for saving documents.

•To open a folder:

Double-click on a folder icon. The Folder window appears, sboun'ng the

contents of the folder. (Both the name and patb of the folder appear in the

Information bar.)

•To close a folder

Click once on the folder's icon in the Information bar.

File Manager 57

Changing the View

To change the view of

the files inside afolder,

first open the folder.

You can view f'des and folders as a word list, with or without file details. You

can also open more than one folder at the time and tile, or layer, the folder

windows across the screen.

Tomove iconsor file

names closertogether

on the screen, select

Compress Display

from the Viewmenu.

I_ To change the current viewing option:

1. Open File Manager and click on the drive A icon to view the contents of a

diskette.

Click on the drive F icon to view the contents of drive E

2. Select the View menu. The View menu opens:

Names Only shows the files or folders in the folder as alist of small

icons with names.

Names and Details shows the files or folders as a list of small icons

with the name, size, and modification date. Files also have attributes

listed to the right of their icons. Each file attribute is represented by a

single letter: Read-Only (R), Hidden (I-l), System (S), and Archive (A).

See page 62 for information on these attributes.

Icons shows the file or folder icons, with the name below the icon.

-_7_ To tile folder windows_

To move another folder to Clickon the Tile window icon at the bottom of the screen. The folders that

the top, click on its .... _rre Opened tile across the screen, one on top of the other. To open a folder,

Information bar. double-click on it.

Tosee one folderwindow

only, clickon the Whole

window buttonat the

bottomof the screen.

_File _em _Disk Hindom

,,,,.n °, ,. ,,4.=, h,,,...,r.._

FI'''_] 7 items (60.438 bgtes) of "/. 72;192 bgtes free_

l:, II

::_ _ ILSolibir e Text File Edibl Turnabout

File Manager 58

Sorting Files

Tosortthe filesina

folder,firstopen the

folder.

You can sort files several ways: by name, by the date the last changes were

made, by the date of creation, or by size.

)_ To sort the contents: .

1. Open File Manager and click on the drive A icon to view the contents of a

diskette.

2°

Click on the drive Ficon to view the contents of drive E

Select Sort By from the View menu. A submenu appears, lisa'ng sort

options.

Select a sort option:

* Name sorts the contents of the folder alphabetically by the entire

DOS name.

DOS Extension sorts the files by the 3-letter extension that appears

after the period.

Modification Date and Time sorts the contents of the folder by date

and time of last modification in reverse chronological order.

*Creation Date and Tame sorts by date and time of creation in

reverse chronological order.

• Size sorts me contents of the folder by ascending size, with folders

first, then individual files.

• DOS order sorts the files in the same order as DOS.

Working with Folders

You can create new folders for organizing your files. For example, you may

want to create one folder for storing personal letters and another for storing

business letters.

You can also move or copy folders to other folders or to the internal storage

(Drive F) or to another diskette.

You can create a

.--.new folder inside

any open folder.

The new folder is

..mpty until you

move or copy items

into iL

!_ To create a new folder:

1. Click on the drive in which you want to place the new folder.

2. Select Create Folder from the File menu. A dialog box appears asking you

to name the new folder

File Manager 59

grtmte Folder

Current FoRint i* _ \

[]

3. Type the name for the folder. Use any characters, and the name can be as

long as 32 characters. However, if you want to use the folder with a DOS

program, the name can be no longer than 8 characters (see Naming a DOS

File on page 52).

4. Click on Create. The new folder appears in the current folder or diskette.

Moving or Copying a File or Folder

You can copy or move files and folders to other folders or to another drive (A

or F). This can be done two ways: by dragging a selected file or folder across

the screen or by using the Move or Copy selections from the File menu.

The pointer looks like

this when you are

dragging.

The pointer looks h_d"-_

this when you cannot

move the item to _e

destination. 0

To move a file or folder

using the menu, select

the file or folder. Then

select Move from the

File menu, select a

destination drive or

folder, and click on

Move.

I_ To move a file or folder:

1. Move the on-screen pointer over the file or folder and click the Select

button (top button) once to select it.

2. Hold the Dr',ig button (bottom button on the glidepad) and move your

f'mger across the glidepad surface to drag the file or folder.

3. With the dragged file:o,£ folderover the new folder, release the Drag

button.-7-The tcon _/__ into the new folder. To see the zcon, chck on

the folder to open it.

_To move several files or folders:

1. To select several files or folders, click and hold the Select button (top

button on the gildepad) and slide your finger along the surface to create a

rectangle around the icons. Tbe files or folders are selected.

2. Move the on-screen pointer directly over one of the selected files or

folders. A small outline appears on top of the icon.

3. With the Drag button held down, drag your finger across the glidepad

surface so that the on-screen pointer moves the small outline.

4. With the oudine over the folder, release the button. All the icons disappear

into the folder. To see the files or folders you moved, click on the folder to

open it.

File Manager 60

Thepointer looks

like this whenyou

are copying _

To-copy afile or folder

using the menu, select

the file _)r folder. Then

select Copy from the

F_le menu, select a

destination drive or

folder, and click on

Copy.

ll_To copy a file or folder:

1. Move the on-screen pointer to the file or folder and click the Select button

(top button) once to select it.

2. Press and hold CTRL;; then hold the Drag button as you slide your finger

along the glidepad surface so that the on-screen pointer moves the

oudine. Then, with the oddine over the folder, release the button. Tbef!/es

or folders are copied into the folder.

Hold the Drag button as you slide your finger along the glidepad surface

so that the on-screen pointer moves the outline. Then, with the outline

over drive A or F, release the Drag button. Thefiles or folders are copie d.

File Manager 61

Viewing Information about Files and Folders

A file or folder has

two names: a name

that you use to refer

to it and b_e name the

system uses, called

the DOS name.

•To find information about files and folders:

1. Select one or more files or folders.

2. Select File Information from the File menu. A submenu appears.

3. Select Get Info. A d_a/og box appears:

Informationaboutthefile or

folderyouselected--

G_ Imfonnetion

Poth_ _LI •

HlodiflceUons 4h3_26 P!4 06/21/96

Or#reck Ih!2142 AM 06121196

Itttrlbutesa R Flle QuJnert -

Flle_ 6.840 FileTupet UttFille

Creelo_ "34P0_'o0 Iteloemn 2,0 46-370

Notus

:m'lmnel letter to Irnu

Youcanviewnotesaboutthe file orfoklerhere.

Hi_en files are not

normally listed in the File

Manager window. To list

them, select Show

Hidden Files from the

V'mwmenu.

• Name. The name that you use to refer to the file or folder.

•DOS Name. The DOS name that your system uses to recognize the

fde_or folde_A_.l_OS_name has eight characters with a three cha__cter

extension.'-The DOS name may not resemble the other name.

•Path. The location of the file, showing how you can get to it.

•Last Mod_cation. The time and date that the last change was made

to the file or folder.

Created. The time and date that the file or folder was created.

Attributes. The letters below (A, D, etc.) stand for attributes that

have been given to a file:

Archive. This am'ibute is used as a flag by some DOS commands

to track which files have been modified since their last backup.

Directory. This indicates that the item is a DOS directory, which

appears as a folder.

Hidden. This indicates that DOS does not display the file or folder

in a directory list.

Read-Only. This indicates that you cannot modify the file or

folder.

File Manager 62

Add notes to documents

using the program the

document v_s _r_ed

in. See page 50.

System. This indicates that this is a special-purpose file or folder

for use by DOS.

Template. This indicates a program template from Word

Processing, Drawing, or Spreadsheet.

•File Size. This is the number of bytes in a file or folder.

•Creator. This is the name of the program with which a file was

created.

•File Owner. This remains blank.

•File Type. This identifies the system function of the fde or folder. File

types include the following:

Executable. This file is a program.

Data Fil_ This file.. C0ntains data.

VIM File. This file is a data f'de that uses the virtual memory

storage system.

Folder. The item is a folder or DOS directory.

DOS FOe. The file is a DOS data file or program.

•Release. This is a version number used for programs only.

• User Notes. You can view your own document notes in this text

box.

4. Click on either OK or Cancel.

If you selected several items for which you wanted to view information,

click on Next to see information about the next selected f'de or folder.

File Manager 63

Changing Information about Files and Folders

When you create a file or folder, you can add one of the following attributes

to it, depending on your needs:

• Read-Only means that the file cannot be changed; it can only be

read.

Archive is a DOS attribute that tracks which files have been modified

since their last backup. When the file is backed up (using DOS

commands on a DOS-based computer), the archive attribute is

removed. If the file is modified, DOS turns the archive attribute back

on.

•Hidden means that the file is not normally displayed in File Manager.

• System means that the file is used by the system to execute

programs.

• Template means that the file is saved as a template, which allows

you to use the formatting as a basis to create other, similar files.

Whenyou select

more than one file at

a time, the Change

Attributes dialog box

allowsyou to change

the attributesfor the

_qrstfile and then €libR_

on Next to change

those for the next file.

•To change information about files and folders:

1. Select one or more files or folders.

2. Select File Information from the File menu. A submenu appears.

3. Select Change Attributes. The Change Attm'butes dialog box appears.

4. Selectthe attribute i_oTadd(Read-Onl)t, Archive, Hidden, System, Template)

and select Change.

File Manager 64

Formatting and Copying Diskettes

You can use File Manager to format diskettes; however, most diskettes come

formatted when purchased. You can also copy and rename diskettes using

File Manager. However, because File Manager makes an exact duplicate of the

source diskette, the destination diskette must be the same size as the source

diskette. Also note that, during a disk copy, File Manager writes over all files

that are on the destination diskette.

You must format a

diskette before using it.

Formatting erases all

information on a

diskette.

•To format a diskette:

1. Insert the diskette into the disk chive.

2. Select Format Disk from the Disk menu. A dialog box appears.

3. Select the disk size of your diskette.

4. Click on OK. A dialog box appears requesa'ng a name for the diskette.

5. Type a name for the diskette (1 to 11 characters long) and click on

Format. A message tells you when formatting is finisbed.

Whenmaking a

backupcopy of

program diskettes,

do not copy individual

files to separately.

diskettes.Some

programswillnot

workproperlyffyou

do. -

•To copy a diskette:

1. Select Copy Disk from the Disk menu. A dialog box appears.

2. Insert the diskette that contains the information to copy.

3. When File Manager finishes, it asks you to insert the destination disk (the

diskette on whichzy_ou want to copy).

4-1 Insert the destination diskette.

5. Click on OK and follow the instructions on the screen. You may need to

repeat tbis process several ames. File Manager shows you the progress it is

making as it copies. It also gives you the option of stopping at any time.

•To rename a diskette:

1. Select Rename Disk from the Disk menu. A dialog box appears.

2. Enter a new name (1-11 characters long).

3. Click on Rename.

Use Rescan to update

your view of the "

"diskette contents after

adding or deleting files •TO rescan the current diskette:

to the same diskette.

To view the contents of Select Rescan Drives from the Disk menu.

another diskette, insert

_- that diskette and click

on the drive A icon.

File Manager 65

Renaming, Duplicating, or Deleting a File or Folder

You can change a folder or file name. You can also make copies (exact in all

but name) of both files and folders. When you need more room on your

diskettes, you can delete files or folders that you no longer need.

If you havq selected

several items, you get

a separate dialog box

for each item. Click

on Next to leave _e

name of the current

item unchanged and

go on to the next.

Click on Cancel to

close the dialog box

without renaming the

remaining selected

files.

•To rename a file or folder'.

1. Select the item (or items) you want to rename.

2. Select Rename from the File menu. A dialog box appears.

3. Enter the new name in the box.

4. Click on Rename. lf a file with the same name already exists, a dialog box

asks you to type a different name.

•To duplicate a file or folder:

1. Select the item (or items) you want to rename.

2. Select Duplicate from the File menu. A dialog box appears:

Curr_nt Fold_ i_ [P(RSONRI.] \

Oulpaceto: Iqonl Iott_

I_ _43puof _letter

When you duplicate

many items, you can

change the name of

each copy. Clicking on

Next skips the current

item altogether.

Clicking on Cancel

closes the dialog box

without duplicating the

ra[naining items.

Be careful to delete only

those files you know you

will not need later.

Type a name for the duplicate. If you do not, the copy will be named as

follows: Copy of (file or foMer name).

Click on Duplicate. A duplicate colry of the selected item (or items) appears

in the same folder as the original.

If you are duplicating more than one item, the name of the next item

appears in the dialog box and the whole process repeats.

•To delete a file or folden

1. Select the item (or items) you want to delete.

2. Press DELETE. A dialog box appears asking if you are sure you want to

delete. Click on Delete.

File Manager 66

4Fax and Data Modem

You can use your internal modem to send faxes (but not receive them). As

you send a fax, you can send.it to multiple recipients. You can also use the

modem to communicate with other computers using the CommunicaUon

program, which is supplied on diskette.

CAUTION:

The Telephone Consumer Protection Act of 1991 makes it unlawful for

any person to use a computer or other electronic device, including fax

machines, to send any message unless such message dearly contains

in a margin at the top and bottom of each transmitted page or on the

first page of the transmission, the date and time it is sent and an

identification of the business or other entity, or other individual

sending the message and the telephone number of the sending

machine or such business, other entity or individual. (The telephone

number provided may not be a 900 number or any other nmnber for

which charges exceed local or long-distance transmission charges.)

To program _ information into your fax machine, complete the steps on

how to set preferences for sender information below.

Before Sendinga Fax-

Before faxing, you must connect the modem and set modem

preferences. See page 12. When you set modem preferences, be sure

that Can Fax is set to Yes.

You must also set up Fax Preferences, including the default sender

information.

In Preferences, you can also set up and save dialing codes for sending

long-distance faxes and charging to a billing ca_! or for dialing an outside

line. Then when you send a fax, you can activate one of those dialing codes,...

and the system will dial it before dialing the fax number.

For information on the

Advanced button, see

page 72 in this chapter.

To set preferences for .sender information:

1. Click on Preferences in the Main Menu. Prefereno_s opens.

2. Click on Fax. A dialog box appears.

3. Be sure that the radio button beside Internal is darkened. If you are using

an optional external modem, click on the button beside External.

4. Click on the Sender InformaUon button. A dialog box appears.

Fax and Data Modem 67

5. Fill in the dialog box:

• From. Enter your name.

• Company. Enter the name of your company.

• Voice Phone. Enter your phone number; it will appear at the top of

each page.

•Fax. Enter your fax number here.

• Station ID. Enter your fax number again, so a receiving fax modem

can identify your fax modem. This will appear at the top of each

page.

•OK. Applies changes.

• Cancel. Erases changes.

)_ To set preferences for dialing codes (access and

long-distance):

1. Click on Preferences from the Main Menu.

.- 4.

For informationo_disabling

"_callwaiting, contactyour

local phone company.

Click on Fax.

Click on Sender Info.

Click on Dialing Codes. A dialog box appears.

Fill in the dialog box:

Access. Click.here if you have an outside line or want to enter a

_-numbe'_g&_uen-'_Ce that will disable call waiting. First enter he

number, then enter a comma to briefly pause the dialing. For

example, for an outside line, dial 9,. Also add a note describing

this access code in the box beside Notes; then click on Add.

When you send a fax, use this note to select the access code (see

page 70).

You can save multiple

access codes and

long-distance codes, so

always enter a note to save

with the access code. Type

the note in the blank; then

click on Add. Thai way, you

will be able to select an

_ccess code or

long-distance code by

selecting the note.

When sending a

-_g-distance fax using a

prepaid billing card,

manual dialing is often the

easiest method. See page

71.

If you have call waiting, disable it before faxing. Contact your

local phone company for the numbers that will disable call

waiting. Enter the code; then enter a comma to pause the dialing

sequence (for example: "79,).

Long Distance. Click here to enter long-distance information.

Use a period when dialing Europe (011.XX.YYY---YY): 011

(international access); XX (country code); Y (fax number). Add a

note describing this in the blank beside Notes; then click on Add.

To use abilling card for long distance faxes, you must enter

the billing card access number, account number, and recipient fax

number in the order specified by your long-distance provider. You

may also need to enter one or more commas to pause the dialing

as needed. The following are examples for AT&T and MCI:

Fax and Data Modem 68

WithMCI, orany provider

that requires the fax

number last, enter it in

either the Long Distance

field (see MCI example)

or in the Fax # field of the

Fax dialog"box(used to

send the fax), but not in

both. In the Long

Distance field fromFax

Preferences, the fax

number is stored

permanently. In the Fax #

field of the Fax dialog

box, it is used once only.

For AT&T, enter (without spaces, include commaas):

18002255288, 1, area code fax number, card number PIN,

For MCI, enter (without spaces, include coramas):

18008888000, card number PIN, area code fax number,

6. When finished, click on OK.

Your access codes and long-distance information are now stored for use. If

needed, you can change this information at anytime.

Sending a Fax

Send a fax from the program you create a document in, such as Word

Processing, Spreadsheet, Drawing, Text File Editor, Planner, or To Do List.

When sending a

long-distancefax U_b_g

a biffingcard, do not

enter the biffingcard

access and account

numbersin the Fax #

field, ff you do, your

billingcard account

number will appear at

the top of every fax.

Enter thisinformationin

the Dialing Codes dialog

box (see the sectLon

titled Before Sending a

Fax and see Dialing

Codes below).

•To send a fax:

1. Create a document in Word Processing, Spreadsheet, Drawing,

Addressbook, Text File Editor, Planner, or To Do List.

2. In the program used to create the document, save your document.

3, Press PRINT from_'*_ function key row. A submenu appears.

4. Select Fax._t dialog box appears.

5. Make your selections:

• To. Enter the name of the recipient in the To box, up to 20

characters.

Fax #. Enter the fax number. The following characters are accepted:

Digits 0-9, *, and #

Space

Comma. A comma briefly pauses the dialing. Use a comma when

you dial 9 or another number for an outside line. For example,

type a comma after the nine (9, 555-5578).

Hyphen -

Period. You can use a period when dialing International,

(011.XX.YYY---YY): 011 (international access); XX (country code);

Y (fax number).

Parentheses ( )

Fax and Data Modem 69

You can save dialing

codes fromFax

Preferences (see page

68). When you use a

dialingcode, it willnot

appear in the Fax # box,

but the system willdial it.

Youcan also enter an

access code orarea code

in frontof the fax number

in theFax # field (for

example: 9, 333-4545).

When using a billingcard,

enter that informationin

the Dialing Codes dialog

box.

If the fax number is

busy,the system willlet

you try the number

again.

Fax and Data Modem 70

Note: If you are sending a long distance fax using an AT&T billing.

card, enter a comma in the Fax # field (enter the fax number in

the Long Distance field). With long-distance providers that require

the fax number last, you can enter it in either the Long Distance

field or in the Fax # field, but not in both. (See Dialing Codes

below).

Last Recipients. Click here to see a list of past fax recipients. You

can select from the list by clicking on a name.

Dialing Codes. Dialing codes (prefixes) are dialed by the system

before it dials the fax number. Click here to activate dialing codes. A

dialog box appears. Click on Use Default Settings so the box will not

be filled; then select Access or Long Distance (when selected, the

box darkens). Click on the Access button or the Long Distance

button to select a dialing code that you created in Preferences (see

page 68). Then click on OK.

If you have not saved billing card information in Fax Preferences,

you can enter the information here to use once. You must enter

the billing card access number, account number, and recipient fax

aumber in the order specified by your long-distance provider. You

may also need to enter one or more commas to pause the dialing

as needed. The following are examples for AT&T and MCI:

For AT&T, enter (without spaces, include commas):

18002255288, 1, area code fax number, card number PIN,. Enter a

comma in the, Fax #field ofdae Fax dialog box.

For I_CI, enter (without spaces, indude comumms):

18008888000, card number PIN, area code fax number,. With MCI

or any provider that requires the fax number last, you can either

enter it in the Long Distance field (as shown in this example) or in

the Fax # field of the Fax dialog box.

• Multiple Destinations. Click here to send the same fax to more than

one recipient. A dialog box appears. Enter the name and fax number

of the additional recipient(s); then click on Add. The name and fax

number appear in the box at the.top.

• Document options. Select Fine or Standard Fax quality. Standard is

adequate for most machines.

• Content. Select how much of the document you want to fax. This

option varies with different programs. For example, in Spreadsheet,

you can select a range of cells to prinL

• Cover Page. Click here to include a cover page. See below for

information on creating a cover page.

When you are finished selecting from the Fax dialog box, click on Fax to

send the fax. The Fax Progress dialog box appears.

• The title of the document appears.

•The fax number dialed appears.

•A Progress Indicator appears along with the current page being

sent.

•Hide. Click here to hide the Fax Progress dialog box.

• Stop. Click on Stop if you do not want to send the fax.

Using a Cover Page

A basic cover page is supplied on diskette.

)_To use the cover page:

1. Insert the diskette that contains the cover sheet (diskette 1).

2. From the Fax Document dialog box, click on Cover Page. The CouerPage

dialog box appears.

3. Select the Fax sheet and click on OK. To see the cover page, click on

Preview.

4. Click on Message (from the Cover page dialog box or the Fax Document

dialog box) to enter a message on the cover sheet. Then click on Done.

Using Manual Dial

Manual dial is most useful when sending a long-distance fax that you want to

charge to a prepaid billing card. Before using manual dial, set up the Fax

Preferences.

II_ To set up F'_tx Preferences for manual dial:

1. Select Preferences from the Main Menu; then click on Fax. TheFax dialog

box appears.

2. Click on Advanced. The Advanced dialog box appears.

3. If not already selected, select Poor for phone line quality.

4. In the box beside Initialization, type ATX1.

5. Click on OK to close each dialog box; then exit Preferences (press EXIT).

l_ To use manual dial:

1. In the program used to create the document, select Send from the File

menu. Then select Fax The Fax dialog box appears.

2. Click on the box beside Manual Dial (when filled, Manual Dial is active).

3. Click on Fax. a dt2dog box appears.

4. Pick up the handset of the phone and dial the recipient number, billing

card number, and account number in the order specified by the

long-distance provider.

5. When you hear the line ringing, click on the Done Dialing button.

6. Hang up the telephone.

Fax and Data Modem 71

Setting Advanced Fax Options

In addition to setup for manual dial (phone line quality and intitialization

string), you can select the time for the modem to wait for a fax connection.

The other setting (Post-Modem,Use) applies to extemal modems other than

that recommended for this notebook. This setting does not normally need to

be entered. See your external modem manual for information on this setting.

I_ To set Advanced Options:

1. From the Main Menu, click on Preferences. The Preferences appear.

2. Click on Fax. The Fax dialog box appears.

3. Click on the Advanced button. Another dialog box appears.

4. Fill in the dialog box:

•Phone Line Quality. This regulates the fax transmission, depending

on what you select: normal, uneven, poor. For example, if you know

that your phone line is subject to noise, set this to poor.

• Wait for a modem connection. This is the maximum number of

seconds that your fax modem will wait for a connection to another

fax modem or machine.

• Ini "ttalization. This is the start-up string (AT command) for your

modem and is used for manual dial (enter ATXl for the manual dial

start up string): tf_y,pu am usinff an external modem not o

-_oi_am_d--ed for _ais notebook, see your modem manual for Other

"AT command uses.

Post-Modem Use. This is the shut-down string (AT command) and is

not normally needed. If you are using an external modem not

recommended for this notebook, see your modem manual for other

AT command uses.

Fax and Data Modem 72

Fax Errors

On Screen Messages

Busy signal

No answer from dialed phone number

Document is corrupted

Answered by non-fax device

Transmission stopped by the user

Error from modem

Unexpected modem response

Modem not class 2

Could not send page

Timeout: the fa_x modem is not responding

Could not _qpen serial port

Out of heap-sia_ce

Could not contact Fax spooler

Solution

The fax number you are sending to is busy. Try

again.

Tell person to turn fax machine on.

Retype document. Send document again.

Check fax number and try again.

You stopped the fax. Try again.

Check settings and send fax again.

Modem you are sending to is wrong type and

cannot receive a fax.

Document is too large. Shorten document.

You did not type a comma after the 9 to dial out.

Be sure modem is connected properly, and that

the modem Preferences are set to Can Fax. See

page 12.

Shorten document.

Try to fax again.

Fax and Data Modem 73

Sending and Receiving Information

You can use your modem to communicate with computers or bulletin board

systems. You can also share information with other computer users.

This section describes how to do the folowing:

• Get started using Communication

• Establish various modem, terminal, and window settings

• Dial phone numbers

• Send messages and fries

• Receive messages and files

Calling the Other Person before You Start

Modem settings must match the settings of the other computer. Before you

begin, call the person you will communicate with by modem and fred out the

following information:

•Protocq!settings on receiver's computer:

Word Length or data bits

Stop bits

Parity_"

•Type of terminal the other person selects on his or her computer.

•Phone number of phone connected to his or her modem.

Starting Communication

!_ To start Communication:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon on the Main Menu; then click on the drive A -,

icon. The contents of the diskette appear.

3. Double-click on the Communication icon. The Communication window

appears.

)g window settings

You can control the size of the Communication window to show as much or

as little information at a time as you want.

Fax and Data Modem 74

l_ To change the window size:

1. Select Window Size from the View menu. A dialog box appears.

2. Fill in the dialog box:

*Window Lines. Window Lines sets the number of lines your

computer screen sho_rs in the window. Select any number from 1 to

20.

• Window Columns. Window Columns sets the number of columns

your computer screen shows. Select any number from 1 to 80.

3. Click on Apply.

4. Click on Close.

Changing the text size

Yo u can increase or decrease the size of text shown on the Communication

window. Anytime you open Communication, a small font is in effect.

Changing text to the larger font can make it easier to read.

Youcannot change

the fontsize of

individualwords or

sentences.

I_ To change the font size:

Select either Large Font or Small Font from the View menu.

Showing line status

Dam-communication _-stmilar to a regular phone call in that sometimes then:

is noise on the_line, which affects communication. Show Line Status monitors

the quality. If it is poor, you can hang up and try again later.

The status window

v#ll remain on

screen duHng the

communication

session. To close it,

click on the Window

Control button at the

top left.

l_ To monitor the line connection quality:

1. Start communication by inserting the diskette labelled Communication and

clicking on File Manager from the Main Menu; then click on the drive A

icon. The diskette contents appear

2. Double-click on Communication. The Communication window appears.

3. Select Show Line Status from the Options menu. A status window appears.

The line status errors are the number of errors in reading the message being -'

received or writing the message being sent. It is normal to have a small

number of errors. However, if you see hundreds of errors during a session,

consider hanging up and dialing again.

Fax and Data Modem 75

•._'7.-

Reset the counters

every timeyou

starta

comrnunication

session.

Otherwise, the

error count for the

current session is

added to that of the

last session.

I_ To reset the counters to zero errors:

1. Click on Reset Counters. The counters are all reset to zero values.

2. Click on Close to close the dialog box.

Getting Ready to Communicate

You can use the Communication window to exchange messages with another

modem. Before communicating, set the protocol and terminal settings (see

the following instructions).

Once connected, anything you type is sent to the other computer. The

messages sent to you also appear in the Communication window.

Choosing the protocol settings

Always turn off call

waiting when using

the phone line to

communicate wj_

-another computer.

Consult your local

telephone company.

Protocol allows ordedy exchange of information between two modems.

Protocol settings tell your modem such things as the phone type.

Call to find out what pro,.ocol settings the other computer is using. Your

- protocol _ngs m_-h_atc_-the protocol settings of the other compute_

_-l_ To select the protocol settings for the current session:

1. Insert the diskette labelled Communication and click on File Manager from

the Main Menu; then click on the drive A icon. The contents of the diskette

appear.

2. Double-click on Communication. The Communication window appears.

3. Select Protocol from the Options menu. Fill in the following:

•Baud Rate. The baud rate is the" rate of speed your modem sends

and receives information. If you are using a 33,600 bps modem,

select 38400 baud. If you are using a 14,400 bps modem, select

19200.

•Parity. Parity checks errors in sending information. The most

common setting is None.

• Word Length. Word Length is the number of bits that form a

character. The most common setting is 8.

• Stop Bits. Stop bits help a computer figure out when to send or

receive a character. The most common setting is 1.

Fax and Data Modem 76

From the

Communications

diskette, you can

select the protocol

settings for a single

communications

session. To change

the protocol

settings

permanently, select

the default protocol

settings.

• Handshake. Select Software (XON/XOFF), and the modem will

verify the flow of information from the other computer, allowing you

to receive all information sent.

• Hardware Handshaking Options. Use the default settings.

Click on Apply.

Click on Close.

l_ To change the default protocol settings:

1. Click on Preferences from the Main Menu.

2. Click on Modem. A dialog box appears.

3. Select whether your phone is tone or pulse.

4. Click on Speed and Format Options. The Serial Port Options dialog box

appears.

5. Change the settings to match those you made in the Protocol dialog box.

6. Click on OK. The Serial Port Options dialog box closes.

7. Click on OK to close the Modem dialog box.

8. Select Exit from the File menu.

Choosing theterminal settings

Before you communicate with another computer, call the petv_n you want to

communicate with to find out what kind of terminal he or she has selected

on thetr-computer._.Tla_'P,.select terminal setungs.

The modem can speak the language of terminals such as TI'Y, VT52, VT100,

WYSE50, and ANSI by imitating the language. Because the imitation is not

complete,- you may find that some features do not work as you expect with a

certain terminal. However, the imitation should be adequate for most

situations.

To find out ff you need

•full or haft duplex, type a

few characters on your

screen while connected

to another computer. If

what you type appears

twice, you need Full (full

-- echo); otherwise, select

Haft (local echo).

l_ To select the terminal settings:

1. Insert the diskette labelled Communication; then select File Manager and

click on the drive A icon. The contents of the diskette appear.

2. Double-click on the Communication icon. The Communication windt_

appears.

3. Select Terminal from the Options menu. A dialog box appears.

4. Fill in the dialog box changing the options you want:

• Select Terminal. You and the receiver must match with this setting.

Select VT100 as your first choice, TI'Y as your second choice, and

ANSI as a third choice.

•Duplex. At full duplex, information flows between two computers at

the same time. At half duplex, information can flow only in one

direction at any given time.

Fax and Data Modem 77

• Wrap Lines at Edge. If you select this option, long lines of text end

at the edge of your screen and continue to the next line. If you do

not select this option, lines of text that go beyond your screen's edge

do not appear. However, ff you capture this text to a DOS file, you

capture all text, even the text that did not fit on your screen.

• Auto LinefeeclL Auto Linefeed converts each incoming carriage return

(end of line) with a carriage return and new line. Otherwise, each

new line of incoming text overwrites the last line. If all your

incoming lines appear as double-spaced text, do not select Auto

Linefeed (unless you prefer double-spacing).

•Host Code Page. Host Code Page allows you to select a language for

your text. When you select this option, a dialog box with a list of

languages appears. Select the appropriate language from the list.

Click on Apply.

Click on Close.

After you have chosen your protocol and terminal settings, you are ready to

dial the pbone number.

Dialing

Always turn off call

waiting when using

the phone line to

communicate with

another computer. _

Consultyour local

telephonecompany.

-Use Quick-Dial to dia_3id0ther computef_

_.l_-To uso Quick Dial:

1. Insert the diskette labelled Communication; then select File Manager and

click on the drive A icon. The contents of the diskette appear

2. Double-click on the Communication icon. gbe Communication window

appears.

3. Select Quick Dial from the Dial menu. A dialog box appears.

4. Enter the phone number for the phone connected to the other modem. To

disable call waiting or to access an outside phone line (for example, by

dialing a 9), enter a comma after the call waiting code numbers or 9 and

before the number (for example, 9,5551212 tells the modem to dial 9 first

to get an outside line, then pause, and then dial 5551212).

5. Click on Dial. When the con n.ection has been made to the other compute_,

CONNECT appears in the Communication window.

6. When you see CONNECT on your screen, click on Close. You are now

ready to send and receive messages.

Fax and Data Modem 78

Having a Conversation

Once you have connected, any text you enter on the Communication screen

is automatically sent to the receiver.

The cursor changes from solid to hollow, depending on what tasks are taking

place. When the cursor is solici, generally it means that what you type

appears in the Communication window and is sent to the computer that you

are connected to.

When the cursor is hollow, generally it means what you type is not sent to

the other computer. You could be filling in adialog box or receiving

information from another computer.

When you have finished communicating, select Hang Up from the Dial menu.

Sending Brief Messages and Files

Besides having a conversation, there are four other ways to send information

to another computer:

• Using Message from the Edit menu for brief messages.

• Sending text that you have copied into the clipboard.

• Sending an ASCII text file to the other computer. An ASCII text file is

- -the samc-as,a_mxt file add are created in Text File Editor;, You

can alsb convert a Word Processing document to an ASCII text file by

exporting it.

• Sending files using XMODEM to send a file or a large amount of

information. XMODEM checks for errors to make sure files arrive

intact.

Sending brief messages

Message in the Edit menu allows you to create brief messages before you are

connected to another computer (before you enter protocol or terminal

settings) or after you are connected.

Message does not check for errors, which is usually not aproblem for short

messages.

!_ To send a brief text message:

1. Insert the diskette labelled Communication and click on the File Manager icon

from the Main Menu. Then click on the drive A icon. The contents of the

diskette appea_.

2. Double-click on Communication. The Communication window appears.

Fax and Data Modem 79

3. Select Quick Dial from the Dial menu; then enter the phone number for

the phone connected to the other modem and click on Dial. When tbe

connection has been made to the other compute, CONNECT appears in the

Communication window. Close the Dial window.

4. Select Message from the Edit menu. A dialog box appears.

5. Type your message in the dialog box.

6. Edit the text as needed.

7. Click on Send. Your message appears on the other computer's screen.

8. Select Hang Up from the Dial menu.

9. Click on Close.

Sending text using the clipboard

You can copy text from Word Processing or other programs and send it to

another computer. When you do this, Communication sends the text to the

other computer just as if you had typed it into the Communication screen.

•To send the contents of your clipboard:

1. Open the fde containing the text you want to send.

2. Select the text you want to send.

. 3. Press COPY to copy the text to the clipboard.

4. Insert the diskette labelled Communication.

5. Click on the File Manager icon from the Main Menu; then click on the drive A

icon. -T,§e contents Of-ilY_diskette appgglr.

6. Double-click on Communication. The Communication window appears.

7. Select Quick Dial from the Dial menu; then enter the phone number. When

the connection has been made to the other compute_, CONNECT appears in the

Communication window. Close the Dial window.

8. Press PASTE. The contents of your ch'pboard are sent.

9. To exit, select Hang Up from the Dial menu; then press EXIT.

Sending ASCII text files

You can send text fries saved on diskette. This method does not check for

errors, so there is no guarantee that the information arrives exactly as it was

typed,

•To send an A SCll text file:

1. Create a document in Text File Editor to make an ASCII text file.

2. Insert the diskette labelled Communication.

3. Click on the File Manager icon from the Main Menu; then click on the drive A

icon. The contents of the diskette appear.

4. Double-dick on Communication. The Communication window appears.

Fax and Data Modem 80

Before=sendinga DOS

textfile, check whether

thereceiving computer

requireslinefeeds.

Linefeedsprevent text

fromtyping over itseff.

5. Use Quick Dial from the Dial menu to enter the phone number for the phone

connected to the other modem and click on Dial. When the connection boa

been made to the other computer;, CONNECT appears in the Communication

window. Close the Dial window.

6. Select Type From Text File from the File menu. A dialog box appears.

7. Select the drive (A or F); then select ASCII file you want to use. If the file

is on diskette, remove the Communications diskette and insert the diskette

containing the file.

8. Select Strip Linefeeds From Text if the other computer does not need

linefeeds after carriage returns. Most computers need linefeeds, so you

will normally not need to select this option.

9. Click on Type to send the DOS file. A status window appears, shoun'ng

bow your file transfer is going. When the file transfer is finished, the

Communication window appears.

10. To exit, select Hang Up from the Dial menu; then press EXIT.

If you create a document in Word Processing and want to send it as an ASCII

text file, export the document. See the Word Processing chapter in Book 2.

Sending text files using XMODEM

Before you can use _,

XMODEM to

transfer files, check

that the other

computer is setup

to receive an

XMODEM transfer.

With the XMODEM protocol you can send files or a large amount of

information to another computer. The advantage of using XMODEM is that

XMODEM detects a transmission failure and resends the information again.

l_ To send a fife using XMODEM:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon from the Main Menu; then dick on the drive A

icon. The contents of the diskette appear

3. Double-click on Communication. The Communication window appears.

4. Use Quick Dial from the Dial menu to enter the phone number for the phone

connected to the other modem and click on Dial. When the connects'on has

been made to the other computer,, CONNECT appears in the Communication

window. Close the Dial window.

5. Select Send XMODEM from the File menu. A dialog box appears.

6. Select the file you want to send. If the file is on diskette, remove the

Communications diskette and insert the diskette containing the fde.

7. Select the size of the data-packet. Large files are broken up into small data

packets to make the file easier to send to another computer. The

recommended selection is 128 bytes.

Fax and Data Modem 81

8. Click on Send. The Send XMODEM Status window appears and shows the

progress of the transfer, reporting any errors. XMODEM automatically

resends those portions of the transmission that have errors. However, if

the error count increases suddenly, you probably have a problem in the

phone line and may want to try to send the file again later.

9. To exit, select Hang Up from the Dial menu; then press EXIT.

Receiving and Saving Messages and Files

Before you receive information, determine what you intend to do with it.

Depending on the type and volume of information, there are various ways to

accept, store, and save it, including the following:

• Scrolling through the text as it arrives without saving it

• Copying text to the clipboard

•Saving text in a file

Scrolling through text on the screen

As the text arrives at your computer, the first part of the text may scroll off the

screen. If the message is longer than 175 lines, consider saving it to a file.

_I_To -scrofl throdgh the texdton your screen:

Click on the up or down arrow on the scroll bar.

Copying text to the clipboard

Only the last 175

lines of text

received are

saved. If the

message exceeds

175 lines, newly

amvJngtext writes

over the text that

has already

anived.

You can copy and paste information one screen at a time, or you can wait

until the entire message has arrived, as long as the message does not go over

175 lines of text.

l_ To copy text from your clipboard to a _e:

1. Select the text in the Communication window that you want to copy.

2. Press COPY.

3. Select Hang Up from the Dial menu.

4. Close Communication.

5. Click on Word Processing or another program.

6. Create a new document or open an existing one to paste the text to.

7. Place the on-screen pointer where you want to place the text.

8. Press PASTE. The text is placed into the file.

Fax and Data Modem 82

Saving screen and scroll-back buffer text to a file

Communication saves the last 175 lines of text in the scroll-back buffer, which

is an area that stores the text that scrolls off the screen. This information is

stored so that you can view it by scrolling back through the window.

Otherwise, all the text that scrolls off your screen would be lost. By saving

text in a file, you can prevent' the loss of incoming text.

),To save the contents of your screen and scroll-back buffer:

1. When your phone rings, press ENTER.

2. After your screen shows CONNECT and text appears on your screen, insert a

diskette.

3. Select Save Buffer from the File menu. A dialog box appears.

4. Select the drive and folder you want.

5. Type a DOS file name (a DOS file name contains up to eight letters or

numbers, followed by a period, then a three-letter extension).

6. Select Screen Only (saving only what you see on your screen).

Select Scroll-back Buffer Only (saving only what is hidden in the

Scroll-back Buffer).

Select Scroll-back Buffer and Screen (saving both).

7. Click on ON-to save the text to the f'de.

81 To exit, select Hang Up from the Dial menu; then press EXIT.

Saving text in a file

You can capture all text as it arrives and have it immediately placed in a file.

Saving text in a file is also faster than using the Copy and Paste method.

Do not save

incoming text in a

file and run

XMODEM at the

same time.

•To save all incoming text to a file:

1. Insert the diskette labelled Communication,-

2. Click on the File Manager icon from the Main Menu; then click on the drive _l,

icon. The contents of the diskette appear

3. Double-click on Communication. The Communication window appears.

4. When your phone rings, press ENTER.

5. When your screen shows CONNECT, select Capture to Text File from the File

menu. A dialog box appears.

6. Select End Lines with CR/LF if you want the end of each line to contain a

carriage return and linefeed. If you are unsure, it is a good idea to select it.

7. If you want the capture file on diskette, insert a diskette and select the A drive;

then click on Capture. A status window appears.

Fax and Data Modem 83

8. When all information appears on the screen, press Stop Capture.

9. To exit, select Hang Up from the Dial menu; then press EXIT.

10. To read the capture.txt f'tle, open Text File Editor. For more information

see the chapter called Text File Editor in Book 2.

Saving text files using XMODEM

Before you can use

XMODEM, find out ff

the other computer is

set up to send files

using XMODEM.

Also, find out what

error-checking

mechanism is

supported on the

other computer,

Checksum or CRC.

Also, find out if the file

you will receive is

ASCII (a DOS file) or

a word processing

file.

You can receive text files without errors from being sent from one location to

another. The other choices for receiving files do not check for errors.

l_ To receive a file using XMODEM:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon from the Main Menu; then click on the drive A

icon. The contents of the diskette appear.

3. Double-click on Communication. The Communication window appears.

4. When you see CONNECT on your screen, select Receive XMODEM from the

File menu. A dialog box appears.

5. Select the directory you want.

6. Select the type of f'de you are receiving. You have the following two choices:

• Text. Select Text if the file you are receiving is a DOS text file

(ASCII).

•Binary. Select Binary if the file you are receiving is a Word

Processing or a Gsaphic file. _-

7. S_elect how you want to check for errors. There are two choices; both give you

the file without errors in sending:

• Checksum. This is a simple method of checking for file corruption

during sending and receiving.

• CRC (Cyclic Redundancy Check). CRC is more sophisticated than

Checksum. It is a good idea to select it ff the sending computer

supports it.

8. Type the name of a file.

9. Click on Receive. The status screen at the le_ appears showing you the

progress of the transfer. If errors increase dramatically, you may have a

poor line connection. In that case, consider canceling the transfer and

trying again later.

10. To exit, select Hang Up from the Dial menu; then press EXIT.

Fax and Data Modem 84

Using Scripts

Before using a script to

connect to a bulletin

board, set the modem

preferences to match

the particular bulletin

board you are using

(protocol settings on

page 76).

Scripts contain commands that instruct the Communication program to

perform a series of tasks.

Two sample scripts are available: GENIE.MAC and GEOS_BBS.MAC. These are

for use with commercial bulletin boards, which are online communications

services that you can establish an account with. For example, the GENIE.MAC

script contains a command that automatically dials the Genie phone number.

However, commercial bulletin boards change, so you will probably need to

modify the script before use. For information on what to modify, contact the

company that maintains the bulletin board you want to use.

You can also modify these two scripts to create new scripts for use with

Communication. Be sure to give a new name to any new script file and add

the extension MAC to the name.

Communication

commands must be all

uppercase.

Lines beginning with a

semicolon or colon are

comment lines only;

they are not

commands.

I_ To modify a script:

1. Insert the diskette labelled Text File Editor. Then click on File Manager from

the Main Menu.

2. Click on the drive A icon. The contents of the diskette appear.

3. Double-click on Text File Editor from the Main Menu. The New/Open

dialog box appears.

4. Remove the Text File Editor diskette; then insert the Communications

diskette and c_[_o_pen an Existing Document in the New/Open

dialog box.

5. Select the script to open and modify (GENIE.MAC or GEOS_BBS.MAC) The

contents of the script file appea_.

6. These scripts contain most or all of the following commands which you can

modify or add to:

•:<lalml>. Lines beginning with colons or semicolons are descriptive

labels of commands that will follow. For example, if you want the

script to return to a task already performed, use the GOTO command

to return to the label of the section containing the commands for that

task.

• GOTO <label>. Tells Communication to go to the line specified by

the label.

•ABORT. Stops the process.

•BELL. Sounds a beep. Use this to signal an activity that is taking

place.

• CLEAR. Clears the script display window.

Fax and Data Modem 85

COMM <baud-databits-parity-stopbits--duplex>. Sets the baud

rate, databits, parity, stopbits, and duplex.

DIAL <number>. Dials the phone number that you specify.

END. Stops the script.

MATCH <text> GOTO'<label> PROMPT <mlmber>. Match and

Prompt work together to perform an action based on text received by

another computer.

PAUSE <mtmber>. Causes Communication to pause for aspecified

period of time (number). The number is in sixtieths of a second. For

example, to pause for one minute, enter PAUSE 3600.

PRINT <text>. Tells Communication to print the specified text

on-screen.

•PULSE TONE. Tells Communication the phone type: pulse or tone.

• SEND <text>. Sends the specified text to the other computer, enter

,CR to send a carriage return at the end of a line of text (example:

SEND "password" ,CR).

• TERM <terminal type>. Tells Communication to emulate a terminal.

Valid terminals are TIT, VT52, VT100, WYSE50, ANSI, IBM3101, and

TVl1950.

7. When f'mished, press SAVE to save the changes to the script. Be sure to

include_the extensi.dfi'_d._AC to all script names.

l!_Touse a script:

1. Insert the diskette labelled Communication.

2. Click on the File Manager icon from the Main Menu; then click on the drive A

icon. The contents of the diskette appear.

3. Double-click on Communication. The Communication window appears.

4. Select Scripts from the Dial menu. A dialog box appears.

5. Select the script from the A drive; then click on Run. The modem dials and

connects to the bulletin board service ktsing the commands inside the script.

To cancel during the dialing phase, click on Stop Running Script.

Fax and Data Modem 86

5Internet and Email

Your Intemet Browser provides access to the Intemet's Wor/d Wgde Web, a

world-wide collection of computers connected to share information. Use this

Browser to navigate the Web and view information on different Web pages.

Emailer allows you to send and receive email through your Intemet

connection. Email instructions begin on page 101.

Before starting, you must connect the modem and set modem

preferences. See page 12.

Installing the Browser

Before starting, you must install the Web Browser and Emailer programs that

are supplied on diskette. These programs am designed to work with your

system, and you can install just the Emailer or both the Emailer and Browser.

Once installed, these programs are available whenever you want to browse

the World Wide Web or exchange email messages.

•To install the Browser:

1. Insert the diskette !._lled GlobeHopper TM Net Browser.

2. From the Main Menu, open File Manager by pressing E FileManager

opens.

3. Click on the drive A icon at the bottom of the screen. The contents of

Dn've A appear on the screen.

4. Double-click on the Package Installer icon. A dialog box appaam with two

install options: GlobeHopper Web Browser plus Email or Email only.

5. Click once on GlobeHopper plus Email to select both programs.

Click once on Email to select the Emailer program only.

6. Click on Install Packages. A status window appears, showing the status of

the install procedure.

7. When f'mished, you are returned to File Manager.

Now you are ready to establish an account with an Intemet Service Provider

and start browsing the Web.

lntemet and Email 87

Establishing an Internet/Email Account and Setting Up-

To search the World Wide Web and send and receive email, you must f_rst

open an account with an l_,mer_,_,tServ_r.e Pro_. Internet Service

Providers are connected to the Internet 24 hours a day. Use your modem to

connect to the Provider, who acts as a gateway to the Web.

Your system is already setup for use with an Intemet Service Provider. You

can select another Intemet Service Provider if desired. To login to another

Service Provider, you must set up that Provider's protocol information (see

Using Another Intemet Service Provider below).

Using the Default Internet Service Provider

The fastest way to start browsing the World Wide Web is to use the default

Internet Service Provider, whose information is ready for you to use.

After you have set up

your account with the

default Service

Provider, the

information will appear

in the Setup dialog box

(see page 89 to see

_.this dalog box). '_-'-_

_To set up:

1. Click on Internet from the Main Menu. The Setup window appears.

1. Select Close because using the default Service Provider will complete the

Setup window. Another menu appears showing four buttons.

2. Click on Subscribe. A dialog box appears asking you to confirm that you

want to sign on. Select Yes. If you must dial an outside line, enter the

preftx here. Then the Browser window appears, and the modem dials and

automatically connectsoto thddefault Inter'net Sem'ce

3.-Follow the on-screen instructions to set up your account.

YOU are now ready to start browsing the World Wide Web. See page 91.

Using Another Internet Service Provider

When you select an Intemet Service Provider on your own, be sure to select

one who offers a communications protocol called PPP (Po#a-to-Poktt

Protocol). Most Service Providers offer, this type of protocol.

Ask your Service Provider if they offer manual connection (login) or

automatic connection (the connection type will apply to both the Browser

and Emailer). With manual, you must enter your user name and password

each time you connect, and with automatic, the program enters that

information for you.

Internet and Email 88

Before exchanging

email, you must set

up Emailer by

entering Preferences.

.See page 101.

Also ask your Service Provider for the following information that you will

need to set up your program for browsing the Web. Use this table to write the

information down.

Setup Information

PPP account name

PPP account Password

Dial-up telephone number

PPP server IP address

PPP server IP gateway

PPP server IP mask

DNS server IP address (first)

DNS server IP address (sec-

ond)

Write the Information Below

Once you have established an account and gathered the above information,

you are ready to set up your program.

I_ To set up the Browser:

1. Click on Ifitemet from the Main Menu. Anotbermenu appears with four

buttons: Subscribe, Browser;, Emaile_, and Setup.

2. Click on Setup. AS¢._ pwi_ appears.

Ih'r_u

If yourServicePmvider_

requiresthatyou con-

nectmanually,clickhere.

PPPRccount nen_ I

PPPRccount Pessmor(b It****

Dial up Telephone Ilmnlmr: I

"/Bring up Iooin terminal

PPP 5_ IP Rddlr_': ILl .- [-0-'] .

PPpSermer IP Gotmumj= ['_. [_.

PPP5eruer IP Hlesk: ['fi'_. ['_'].

lstl)NSSeruerlPl_lre_= ['_. [_.

[El.

r¢-1.

3. Fill in the boxes with the information from your Intemet Service Provider.

4. Click on Apply; then click on Close.

Intemet and Email 89

5. When finished, open Emailer and set up the Preferences (see page 101).

Connecting to your Internet Service Provider

The two options for connecting depend on your Internet Service Provider.

For manual

connection, be sure

that the box beside

Bring up Io#n

terminal is selected

in the Setup _alog

box.

If the manual

connection is not

successful the first

time, exit by selecting

Close from the Dial

menu and then

selecting Exit from the

File menu. After that,

try the connection

again.

When you connect manually, enter your user name and password each time

you connect to the Internet Service Provider.

When you connect automatically, you do not have to enter your user name

and password; the program automatically provides that information after you

enter it in the Setup window.

_,To connect manually:

After setting up your account, click on Browser. The Browser window appears,

and the modem dials your lnternet Service Prt_'der. Aterminal window

appears, allowing you to enter your account name and passtoord. The format

varies depending on your Service Pro_'der.

To connect automatically:

•After setti_'ng_up your ac¢o.unt, click on Browser. The Browser window appears,

and the modem dia-_ur In-'_tg'rnetService Provider

Internet and Ernail 90,

Browsing the Internet's World Wide Web

When you first open Browser, you will see a default document called a

Home Page. This page is your starting point for connecting to your Internet

Service Provider to browse internet documents, called Web pages.

All Web pages have a uniqu_ address called a Uniform Resource Locx_or

(URL), which is a long string of text (for example, http://www.brother.com).

See page 98 for

information on

customizing your

browser.

),.To open the Browser:

1. Click on Intemet from the Main Menu; then click on Browser. The Web

Browser window appears witb the default document opened:

Menubar

Toolbar

Locationbox

Statusindicatorarea\

Welcome to

GlobeHopper TM Net Browser

]"\ \

Get Started ou your ,journeyth_#x the baemett

To see what a button on

the tool bar does,.move

,the on-screen pointer

over the button. A

description of the tool

appears at the bottom of

the window.

The Menu bar contains menu options for the Browser.

The Tool bar provides shortcuts for menu options:

Open. Click here to open or go to a URL.

Stop. Click here to stop the progress of opening the URL.

Refresh. Click here to redraw or update the screen.

Back. Click here to return from a URL.

Forward. Click here to move forward after you have returned

from a URL.

Internet and Email 91

Add. Click here to add a URL to your list of Bookmarks (see page

95).

Bookmarks. Click here to show your list of Bookmarks (see page

95).

As you become more

familiar with the Web,

you will learn more

-URLs. You will_lsdfi_d

ithelpful to save URLs

as Bookmarks (see

page 95).

Ifyou have saved

Bookmarks, clickon

Show Bookmarks

from the Bookmarks

menu; then select a

bookmark and the

browser will connecL

The Scroll bar appears when the Web page is larger than the screen.

Click on the scroll bar to scroll down the page.

The Location box shows the address or Uniform Resource Locator

(URL) of the Web page. To open another page from here, place the

insertion point in the box and delete the current URL; then type the

URL of the page to open and press ENTER.

The Status Indicator area, across the bottom of the screen, shows

the URL and the file size of Web pages as you navigate through the

Web.

Links (Hypertext Links) appear as bold or underlined text. Click on

a link to quickly access more information in the current page or to go

to another Web page.

ll_ To start browsing the World Wide Web:

1. Click on the Open button. The Open Location dialog box appears.

2. Enter a URL (for example, enter www.brother.com) and click on OK. The

modem dials and con?lects to your Service Protn'de_.

OR --

Place the insertion point in the Location box and press BACKSPACE or

DELETEto remove the text; then enter the URL (for example enter

www.yahoo.com); then press ENTER. The modem dials and connects to

your Service Provider.

)_ To exit the Internet Browser:

Select Exit from the File menu. The Browser disconnect_

To exit amanual log,in that did not connect, fLrSt select Close from the Dial

menu; then select Exit from the File menu.

Internet and Entail 92

Using Links to Access More Information or Other Web Pages

Links appear as bold or underlined or italic text that can take you to more

information or to another Web page. Sometimes they appear as placeholder

tokens for graphic images. When you move the on-screen pointer over a link,

the URL appears at the bottom of the screen.

Youca_ also

select Back and

Forward from the

Go menu.

)_ To go to and return from a link:

Click on the link to go to more information. To return from a link, click on

Back.

To go back to that link, click on Forward. The Forward option is available

only if you have already moved back from a link.

Searching the Current Web Page

For informaUon on

searching the enUre

Web using a word or

phrase, see page

96.

If you are looking for specific information in the current Web page, you can

enter a word or phrase that relates to that information, and the Browser will

search for that word or phrase.

)_To search the pog_..__ "

!- Select Find from the Edit menu. A d_dog box ap_.

2. Enter a word or phrase to search the page for and click on Find. Click on

Case Sensitive if you want to search based on upper case or lower case

characters. Click on Match Whole Words if you want to f'md whole words

only and not partial words. The Browser locates the word or pbrase you

entered. If the word or phrase is not present, the Browser tells you that it

cannot be found.

Select Find Again from the Edit menu to repeat the previous search.

"Printing the Current Web Page

If you have not printed

before, retdew Setting

Printer Options in

-Getting Started.

You can print the current Web page. This is useful if you want a hard copy of

the information or if you want to read the document when not connected to

your Service Provider.

Internet and Email 93

In some cases, text and links in a Web page may not print well because the

text is too light or small. You can change text attributes (font and size) to

make printed Web pages more readable. See page 98 for information on

changing text attributes.

)_To print the current Web page:

1. Select Print from the File menu. The Print dialog box appears.

2. Select the printing options; then click on Print. The documentpn'nts.

Saving Information from a Web Page

Web page files often

requirea large amount

ofmemory, so be sure

that drive F or your

diskette contains

enoughmemory for

storage. Todetermine

how much memory

remains on a diskette

oron drive F, use File

Manager (see page

57).

You can save the text from the current Web page as a local file called an html

0aypertext markup language) fde, with the extension htm. You can also use

the Browser to open html files.

II_ To save text from a Web page:

1. With the Web page open, select Save As from the File menu. A dialog box

appears.

2. Select the drive to save the file to (A for diskette, F for internal); then

enter a name, no longer than eight characters, for the file. Enter the htm

extension (example: page.htm).

3. Click on Save. A dialog box appears, showing the progress.

_To open and viewasaved Webpage:

1. With the Browser open, select Open File from the File menu. A dialog box

...... appears.

2. Select the drive (A or F). a list ofhtmfiles appear.

3. Select the file and click on Open. The file appears.

Copying Text from a Web Page to the Clipboard

You can select text from the current Web'page and copy it to your clipboard.

Then you can paste the text into another document, such as a Word

Processing document. However, you cannot cut text.

You can select multiple lines of text by placing the insertion point in the texl

and clicking the Select button; however, you cannot use the Drag button to

click and drag the text.

Internet and Ernail 94

If you want to copy all

the text from a Web

page, choose Select

All from the E_t menu.

Then select Copy from

the E_t menu.

I)" To copy text from a Web page:

1. Place the insertion point in the page; then click the Select button (top

glidepad button or left mouse button).

2. Select Copy from the Edit menu. The text is copied to the Clipboard. You

can paste it into Word Processing after exiting Browser

Going Directly to Another Web Page

When you know the address or t/n/form Resource Locator (URL) of a Web

page, you can enter it to go directly to that page.

You can also

delete the current

URL in the

Location box;

then type the

URL of the Web

page you want to

open and press

ENTER.

I_ To open another Web page using the URL:

1. Click on Open. The Open Location dialog box appears.

2. Enter the URL in the blank (Without spaces) and select OK. Aflerseveral

seconds, the page appears on the screen. You can enter the URL without

entering the prefix: http://. For example, you can enter www.brother.com.

l_ To stop:

To stop oPening a Web page while in progress, click on the Stop button.

Refreshingthe current I!_To refresh the current page:

page updates the

information.-Thisi_-- To refresh a Web page_.click on the Refresh button.

useful in a page that ........ _ -

contains changing

information,like

weather reports. -

Saving a List of Web Pages (Bookmarks)

You can also save addresses of Web pages as a Bookmarks file, so you can

return to them by clicking on their URL rather than entering the URL in the

Open Location dialog box. This is useful for saving a list of favorite Web

pages that you would like to view again.

I_ To add a Web page address to your bookmarks:

With the Web page open, click on the Add button. The current Webpage

address is saved in your Bookmarks.

Internet and Entail 95

Webpage addresses

(URLs) in the

Bookmarkslist

cannot be edited. You

can on/,/add or

remove URLs.

)_ To remove a Web page address from your bookmarks:

1. With any Web page open, select Show Bookmarks from the Bookmarks

menu. The Bookmarks list appears.

2. Select the Web page by clicking on it; then click on Delete. A message

appears asking if you want to delete tbe page. Click on Yes.

I_ To go to a Web page usihg the bookmarks list:

1. With any Web page open, click on the Marks button. The current

Bookmark list appears.

1. With any Web page open, select Show Bookmarks from the Bookmarks

menu. The current Bookmark list appears.

2. Double-click on the Web page you want to go to. After a few seconds, the

page appears.

Using the History List to Access Web Pages

The Browser stores the most recent Web pages you have viewed in a History

List. You can use this list to go back to those pages.

l_ To go to a page using the History List:

1. With any Web page open, select Show History List from the Bookmarks

menu. The c_t History List appears.

2. Click on the page you want to go to; then click on Open Location. After a

few seconds, tbe page appears_

Searching for Information on the Web

,___°

Because of Intemet

trafficand other

circumstances,

sometimesRis difficult

to get to the page you

have entered in the

Location box. Tryagain

later.

Also, the Intemet is

always changing."

Some pages may be.

outdated or no longer

available for viewing.

Some Web pages are dedicated to searching the Web. Each contains a

program that performs the search or a list of general interest links. The

following lists the URLs of some search pages:

Web page Name

Yahoo!

Lycos

InfoSeek

Alta Vista Search

Excite

100 Hot Web Sites

IWeb page URL

http://www.yahoo.com/

ihttp://www.lycos.com/

http://www.infoseek.com/

http://altavista, digital, corn/

http://www.excite.com/

http://www. 100hot.corn/

Internet and Email 96

l_ To connect to a page for searching:

Enter the URL in the Location box. For exanple, you can enter

www.infoseek.com. Then press ENTER. After several seconds, tbepage

appears on the screen.

I_ To begin a search:

Each Web search page has its own format, so follow the on-screen

instructions. These pages also have links that will take you to more

information.

Many search pages will have an empty blank for entering the search word or

phrase, and you may have to scroll down the page to find it. Enter your

search word or phrase in the blank and press ENTER. After a few seconds, a

list of Web pages containing the word or phrase appears. The pages are listed

as links, so click on tbe page name to go to it.

Browser Error Messages

Error Codes

Modem failed to

connect or unknown

host -:" _'_

URL: Unrecognized

URL

Explanation

The modem had problems dialing OUL The line

may have been busy. Try again.

The Browser did not recognize the URL because it

no longer exists or because it was not entered

properly; enter the URL again.

Communication error Exit Internet and start again.

Load error: Not Web page is too large.

enough memory

Load error: syntax Re-enter the URL. Be sure to enter it correctly

error including the slashes (/)

lnternet and Email 97

Customizing Your Web Browser,

You can customize your Browser by selecting adefault Web page that will

appear first whenever you open the Browser. You can also set preferences for

text appearance, memory usage, and tool bars.

Selecting a Default Home Page

You can select a Home Page from any Web page on the Wodd Wide Web.

Once changed, the new Home Page appears every time you open your

Browser.

If you selected a Web site for the Home Page, the browser will dial and

connect to your Service Provider every time you open it. If you selected a

local file (such as the default file that came loaded with your notebook), you

will see the local file when you open Browser. You will then have to enter a

Web page URL, or select a URL from your bookmarks, to connect.

Selecting Home from

the Go menu will

take you toyour

Home Page from any

page on the Web.

Thisonly workswhen

you set a Home Page

from the OpOons

m_nu.

l_ To set a default web page:

1. With any Web page open, select Set Home Page from the Options menu.

A dialog box appears.

2. Enter the URL of the page you want to set as a default.

3. Click on OK. ?'be next time you open Browse,;, tbis page will be the first

place you see.

L_--I_-To reset the defaultweb page:

1. With any Web page open, select Set Home Page from the Options menu.

a dialog box appears.

2. In the dialog box, click on Default.

Selecting Text (Font) Attributes

You can set text attributes, such as size and style. Changing text attributes can

make Web pages more readable when printed.

I!_To set (text) font preferences:

1. With any Web page open, select Set Fonts from the Options menu. A

dialog box appears.

2. Fill in the dialog box:

Proportional Font. Select this option to set text attributes for Web

pages containing proportional fonts. Characters that are proportional

take up different amounts of space. For example, the letter w is wider

than the letter j. Proportional fonts have a typeset look.

Intemet and Email 98

To keep up with which

links you have already

viewed and retumed from,

you may want to change

the font attributes so they

will look o_fferent from

those not yet viewed.

Fixed Font. Select this option to set text attributes for Web pages

containing fLxed-width fonts. Characters whose width is fixed take up

the same amount of space. The letter w is the same width as the

letter j.

Links. Select this to set text attributes for links you have already

viewed.

Viewed Links. Select this to set text attributes for links you have yet

to view.

•To reset fontpreferences:

1. With any Web page open, select Set Fonts from the Options menu. A

dialog box appears.

2. Click on Default. The fonts return to tbeir original settings.

Setting Memory Preferences

You can adjust two memory preferences: the cache size and the maximum

number of URLs in your History List. "....

Your Browser remembers the last few pages you have viewed and discards

the oldest. Cache files hold the most recent Web pages in memory, allowing

you to navigate back and forth faster. The number of pages held in cache

depends on the size of those pages, which is measured in kilobytes (KB) of

memory.

If browsing is slo-vi,you-may want to increase the cache size. However, you

cannot set the cache size larger than the available memory. If you do, the

Browser will automatically reset to the default cache size.

Your Browser also holds your History List in memory. You can limit the

number of items held as well as the time span (in days) for holding them.

•To set memory preferences:

1. With any Web page open, select Set Memory Usage from the Options

menu.

2. Fill in the dialog box:

• Cache size (in KB). Click on the arrows to increase or decrease. The-

default is 500 KB.

• Maximum length Of History list. Click on the arrows to increase or

decrease. The default is 20 items.

•Tnaeout. Click on the arrows to set the number of days to store an

item in the History List. After that number of days has passed, the

item is deleted from the History List. The default is 7days.

Internet and Email 99

3. Click on Ok; then click on Close.

Selecting Display Preferences

You can also set the display to monochrome or gray scale. Monchrome is a

crisp black and white display, and it makes some Web pages more readable.

I_ To set display preferences:

Select Monochrome display from the Options menu; then click on either Yes

or No.

Customizing the Tool Bar

You can customize your Browser's tool bar by choosing to display some, all,

or none of the buttons.

)_To customize the tool bar:

1. Select Configure tool bar from the Options menu. A dialog box appe_'s.

2. To display a button on the tool bar, click on the radio button beside its

name.

3. Click on Apply; then click on Close.

Intemet and Email 100

Using Emailer

Emailer allows you to exchange electronic messages with other email

addresses on the Web. You can also attach flies (such as a Word Processing

document) and create multiple folders for storing email messages.

You can also use Addressbool_ to store email addresses, which can be

retrieved directly from Emailer.

Email is,a quick,

convenientway to send

messages, but it is not

private. Do not include

confidentialinformation

in an emall message.

In addition,you cannot

send email

anonymously.Any

messageyou send can

be tracedback to your

Service Provider and

you.

Like the Wodd Wide Web, Email must be accessed through your Intemet

Service Provider who acts as your host when you send and receive email. The

host delivers your outgoing email messages and receives your incoming email

messages, storing them for you to retrieve.

Depending on your Intemet Service Provider, you can read and create emails

either online (while connected by modem) or offline (when you are not

connected). When you create emails offline, they are sent the next time you

connect to your Service Provider.

Some Service Providers require that you store email messages on your own

disk space (local). In this case, you will always read email messages offline

and store them on diskette.

Setting Emafl Preferences

With some Intemet

Service Providers, the

POP3 and the SMTP

servers have the

same name.

Before starting, install-_the _ailer program (see page 87). You will also need

to set up-the Intem-ei'Serv-ice Provider Information (see page 88).

You will also need to set Emailer preferences, such as your password. You

will need the following information from your Internet Service Provider:

Emailer Setup Information

Email Account

Return Email Address

POP3 Server for incoming

SMTP Server for outgoing

Write the Information below

Internet and Email 101

After setting preferences,

you can return to make

changes if neecled. Open

Preferences from the

Options menu.

,To set preferences:

1. Click on Internet from the Main Menu. Another menu appears shoua'ng the

Internet and Etrnailer icons.

2. Click on Emailer. The Emailer startup window appears. The first time you

start Emaile_, the Preferences dialog box also appears:

[.dlFam

User Iriformation

Emall Account: [

Return Emai Address: [

Real Name: [

Sel_uer Information. J

.HIscellarmous-

Atteclvnent Encoding Metho d." •MIME ,/UlJencodo

/ Log Outgoing Messages • Keep Tabs in Body

•Quote biizen reply ..JDisconnect blhen Lea_ng

•Save Pes_uuord I Empty Trash _LemAng

-I Leeue Hlesseget¢ on Server _1Quoted Printable

3. Enter your User In fo_a_on: Email Account and Return Email Address.

Also enter youc name in the Real Name box.

4. Fmter the Server Information: POP3, the protocol for incoming email, and

SMTP, the protocol for outgoing email. Your Intemet Service Provider can

give you this information.

5. When finished, click on Apply; then click on Close.

6. In Miscellaneous, select the options you want:

•Attachment Encoding Method. This is used whenever you attach a

file to an email message:

MIME (Multipurpose lnternet Mail Exchange). This is the

default method for attaching files to email messages.

UUencode. If your recipient cannot open your attachment as an

MIME, select this method and resend the email with attachment.

•Log Outgoing Messages. Select this to copy all outgoing messages

to the Sent folder, where they are stored until you delete them.

•Quote Wlken Reply. Select this to keep the original message in an

email that you reply to. See page 104.

Internet and Emafl 102

DriveFoonMinsa

limitedamountof •

memory.Toavoidclutter

ondriveF, empty the

trashfolder frequently. •

Alsodeleteormove

emailmessagesfrom

the Sentfolder.Ifyou

wanttosaveemail

messages on diskette,

see page 109.

Save Password. Select this to save your password, so you do not

have to enter it every time you connect to email.

Leave Messages on Server. Click here to store email messages on

the server, only ff your Intemet Service Provider allows it.

Keep Tabs in Body. Click here to keep tabs inside your email

messages.

Disconnect When Leaving. Click here to disconnect from your

Service Provider every time you Exit Emailer.

Empty Trash When Leaving. The trash folder f'dls when you delete

email messages. If this option is selected, the trash folder will empty

every time you exit Emailer.

Quoted Printable. If you use special characters or symbols in your

email message, click here. This selection ensures that all symbols

translate accurately to the recipient.

Retrieving Emafl Messages

You can connect to your Service Provider and get your email messages by

clicking on the Get Mail button.

You can also connect to the Service Provider by sending an email message,

that you compose before connecting to your service provider (see page 107).

-'--- _To get.new ma!!:,:.

1, Click on Intemet; then click on Emailer. The main Emailer window

appears:

Menubar_

Toolbar /

Foldersappear

here

Emailmessages

storedinthese-

lectedfolderap-

pearhere

Internet and Email 103

You can customize the tool

bar. Select Toolbar-

Configuration from the

Options menu (see page

113).

The Menu bar shows the menu options available in Emailer. When

you select one, a submenu appears with more options to select from.

Folders store all email messages. There is a folder for incoming,

outgoing, sent, and wash. To view the contents of afolder,

double-click on it.

• The Message Headers window lists the email messages inside the

folder that is selected.

The Tool bar provides shortcut buttons for menu options:

Get Mail. Click here to connect to your Service Provider to

retrieve your email messages.

Compose. Click here to open the New Message window and

compose an email message.

Reply. Click here to reply to a selected email. To select the email,

click once on it in the Message Headers window and a highlight

will appear around the email.

Reply All. Click here to reply to the sender and everyone else

who was sent a copy (CC) of the selected email message.

Forward. Click here to forward the selected email to another

email address.

Previous. Click here to read the previous email from a list.

Next. Click-here to read th_ next email from a list.

Move. Click here to move a selected email to another folder.

Delete. Click here to delete the selected email.

Click on Get Email. The modem dials and connects to yourprom'der

•To exit:

Select Exit from the File menu or select Disconnect From Server from the File

menu. If a dialog box is open, first close it by selecting Close from the File

menu.

Reading or Beplying to New Marl

Open a new email message by double-clicking on the Inbox folder; then

double-clicking on the email in Message Headers.

When you repty to an

•--_-mail, the To and

Subject boxes are

already filled in.

•To reply to an email:

1. With the email open, click on Reply.

Internet and Email 104

If you select Quote When

Reply in the Preferences

dialog box, #_e original

emall message will print

as a quote in the reply.

Whenprinted as a quote,

the originalmessage

begins withcarats, like

this:

>Hello. This is an

>example of a quote

>that containscarats.

Select the Email from the Message Headers window by clicking on it until

it is highlighted; then click on the Reply button. The RE window opens.

Type your reply in the window.

If you want to send a copy of this reply to another email address, enter

that address in the CC box; then click on Send. The reply is sent.

Click on Reply All to send the reply to everyone who received a copy of

the original email message. The reply is sent along with a copy to everyone

who received the original message.

_To forward an email to another address:

1. With the email message open, click on Forward.

2°

Select the Email from the Message Headers window by clicking on it until

it is highlighted; then click on the Forward button. The FIV window opens.

Enter the email address that you want to forward the message to.

If you want to copy this forwarded message to another email address,

enter that address in the CC box; then click on Send.

Deleting Email Messages

Youcanviewal smalls!_ To delete the current emafl message:

_orjust those_yoo_h_-ve.......... "_. .._

not read. See page 113. Click on the m_ssage to select it; then click on Delete. The message isplaced

in the Trash folder To empty trash, select Empty Trash from the File menu.

Printing Email

If you have not printed

before, you will need to

set printer options. See

page 42 in Getting

Started.

You can print an email message using standard page settings: letter size, with

0.5-inch left and right margins and 1-inch top and bottom margins. Or you

can select your own page size and margins, depending on the capability of

your printer.

"_,.To print an emafl using default page settings:

Select Print Message from the File menu. The email message prints.

To change page settings:

1. Select Page Setup from the File menu.

2. Enter the page size and margins that you want.

3. Click on Apply; then click on Close.

Internet and Emaii 105

Creating and Sending Email Messages

Once you send an email

acrossthe intemet, you

cannot recoverit. If you

are not sure ifyou want to

send the email; send it to

your outbox firsLFrom

the outbox,you can

delete the email before

you connect to your -

Service Provider.

Once you create an email message, you have two sending options: you can

send it immediately or you can send it to your outbox to be sent the next

time you connect to your Service Provider.Once in your outbox, you can

re-read the email message, or delete it, but you cannot edit it.

You can also create an email message in Word Processing or in Text File

Editor and then copy and paste the text into the message window. See page

111.

•To create an emaih

1. Click on Internet from the Main Menu. Another menu appears showing the

Internet and Email icons.

2. Click on Emailer. The main Emailer window appears.

3. Click on Compose. The New Message window appears:

window--

You can hide the tool bar

to make the message

window larger. Select

Toggle Toolbar from the

Options menu of the New

Message window. To

retrieve the toolbar, _'elect

7"oggle Toolbar again.

[Mo [dit l]ptJons

Scrollbar

.The Tool bar provides shortcuts as follows:

•Send. Click here to send your email message.

•Attach. Click here to select a document and attach it to an email

(see page 110).

•Addressbook. Click here to retrieve an email address from

Addressbook.

Signature. Click here to place a stored signature phrase at the end of

the email message, such as Sincerely. Store the signature phrase by

selecting Edit Signature from the Options menu of the main Emailer

window; then click here to place it in the message window.

Internet and Emafl 106

Tocancel an email

before sending it, select

Closefrom the File

menu.

Toread a message-in _

the outbox,click on

the outboxfolder;,

then double-click on _

the message. To

delete amessage

fromthe outbox, click

onit; then click on the

Delete button.

•Scroll bar. Use the scroll bar to scroll down and view more of the

message window. The message window becomes larger as you enter

text.

Fill in the Header, pressing TAB to move to each new field:

To. Enter the email address. You can store email addresses in

Addressbook and retrieve them while in Emailer (see page 108).

•Subject. Enter a brief description of your email message.

•CC (Carbon copy). If you want to copy this email to another email

address, enter that address here.

•Attachment. If you have attached a document, its name appears

here (see page 110).

Place the insertion point in the box at the bottom of the window and type

your message.

•To send your emafl message:

To send the message immediately, click on Send. Emailerdialsyourlnternet

Sertn'ce Provider and sends your email message. Once sent, it is placed in the

Sent foMer if you selected Log Outgoing Messages in the Preferences box.

•To send your email message to the outbox:

When finished composing the email message, select Send Message to Queue

from the Qptionsm.enu-o,_ f the main Emailer window. The message is,_t to

the outbox. Once you connect to your Service Provider, the message is sent and

placed in the Sent folder if you selected Log Outgoing Messages in the

Preferences box.

Internet and Email 107

Changing Text Appearance & Running Spell Check

You can change the size and font of text in your email messages. You can

also run spell check before sending the email.

•To change the font and font size:

1. Select the text of your message in the New Message window. Select by

placing the insertion point in the text and double-clicking the Select

button or by choosing Select All from the Edit menu of the New Message

window.

2. Select Set Font from the Options menu of the main Emailer window. A

submenu appears.

For a complete

explanationon running

spellcheck and on

creatinga user

dictiona_ see Proofing

YourDocument_in

_A/ordProcessing

(Book2).

Select Set Point Size from the Options menu of the main Emailer window.

Asubmenu appears.

3. Select the font or point size from the submenu. The text changes.

•To run spell check:

After you finish typing your message in the New Message window, select

Check Spelling from the Edit menu. You are prompted to inset* the diskette

containing the user dictionary, if you have one. If you do not want to use the

user dictionary, click OK to continue.

Using Addressbook to Store Emall Addresses

Addressbook can help you keep up with email addresses. You can access an

Addressbook directly from Email and select the email address you want.

Addressbook also allows you to cream an alias and associate it with an email

address, so when you select the alias, the email address appears in the box

labelled To or CC. You do not have to enter a long email address each time.

If you want to use an Addressbook other than the default Addressbook, you

will need to open it.

•To open an Addressbook:

1. Select Open Addressbook from the Address menu. The Open Addressbook

dialog box appears.

2. Select the Addressbook document; you may have to open a folder or drive

(Aor _.

3. Click on Open.

Internet and Email 108

If you remember the

aliasof the person

you are ser_ng the

email to, enterit in

the Tofield. When

you press TAB to

move to the Subject

field, the fullemall

address willappear.

From Emall, you

can en¥ change

the name, alias,

and emall address.

To change other

Addressbook fields,

you must open the

Addressbook

program (see the

Addressbook

chapter in Book 2).

•To select a name and email from an Addressbook:

1. Select Compose New Message from the Compose menu. The New Message

window _.

2. Click on the Address button. The Addressbook dga/og box _.

3. Click on a name; then click on the To button to place it in the To field or

the CC button to place it in the CC (copy) field.

4. Click on Close. The emai/address appears in the To or CC box. You can

now type and send the email.

•To add or change email addresses:

1. Select Edit Addressbook from the Address menu to add an email address.

The Addressbook window appears.

2. Enter the alias, Email address, and Real name. Then click on New.

Select the name to modify; then make changes and select Modify.

Saving Emails as Files

" You can save any sent or received email message as a text file. Save emails on

diskette or drive E

Forin_rma_on on DOS

naming conven_ons, see

page 52.

-•TO Sa-_ an e_aifa_a file:

i_ Double-click on the folder containing the email message. The emaaa

appear in the Message Headers window.

2. Click on the message to select it; then select Save Message As from the

File menu. A dialog box appegrrs.

3. Select a drive (A or F); then name the file using DOS conventions. Be sure

to follow the name with a period and the letters txt (for example:

name.tx 0.

4. Click on Save.

Intemet and Email 109

Attaching or Including Files

You can also

create an ASCII

text file using Text

File Editor (see

Book2).

It is often useful to attach a/'de (for example, aWord Processing document)

to an email. But to open the file, the recipient must have the same word

processing program. If your recipient does not have the program, export the

f'de to a format that another program can read. The most common format is

ASCII, which is also called a text file. Most word processing programs and

text editors can open ASCII files and import them into other word processing

programs.

You can also create

an email message in

Word Processing.or

in Text File Editor

and then copy and

paste the text into

the message

window. See page

111.

If The File

Was Created

In:

Word

Processing

Spreadsheet

Addressbook

Drawing

It Can Be Exported To:

ASCII (text), Microsoft Word,

WordPerfect, Word.Star

Lotus 1-2-3 or Comma Sepa-

rated Values (CSV) or dBase IV

Lotus 1-2-3 or Comma Sepa-

rated Values (CSV) or dBase IV

BMP (Bitmap), PCX, TIFF, GIF

See

Importing/Exporting Docu-

ments in Word Processing

(Book 2)

Importing/Exporting Spread-

sheets in Spreadsheet (Book 2)

Importing a Document & Ex-

porting an Addressbook Docu-

ment (Book 2)

Importing and Exporting

Graphics in Drawing (Book 2)

You can also include the text from an ASCII text file in your email message.

When you include a file, the text appears directly in the New Message

window.

To use Include, the file must be a text file. You can either create a Word

Processing document and export it as an ASCII text file or create a text file

using Text File Editor (see the Text File Editor chapter in Book 2).

)_To attach a file to an emafl message:

1. If the file to be attached is on diskette, insert that diskette in the disk

drive.

2. Click on the Compose button. ?'be New Message window appears.

3. Fill in the Header and type a message; then click on the Attach button. A

dialog box appears.

4. Select the drive (F or A) and folder that the file is in.

5. Double-click on the name of the file; then select Attach.

Intemet and Email 110

•To include a file in an emafl message:

1. If the text file to be included is on diskette, insert that diskette in the disk,

drive.

2. Click on the Compose button. The New Message window appeam.

3. Fill in the Header and type a message; then select Include File from the

File menu. A dialog box appears.

4. Select the drive (F or A) and folder that the file is in.

5. Click on the name of the file; then sdect Include.

Copying and Pasting Text to and from Email

You can copy text from a document and paste it into an email rather than

retyping the text in your email message. You can also copy text from an email

and paste it into a document.

When you copy

something, it

remains on the

clipboard until you

copy something

else.

You can aiso_selecL

all the text by clicking -

on Select All in the

Edit menu of the View

Message window. ......

•To copy and paste text from adocument to an emaih

1. In the document, select the text to copy and press COPY. The text is

placed on the clipboard.

2. Open Emailer and click on Compose. The New Message window appears.

3. Place the insertion point in the message window and press PASTI=. The

text appears in the message area.

•To copy and paste text from an email to adocument:

1. Open the email me_age, place the insertion point in the message;othen

hol-ff--the Seleci 15fitio-_and drag your f'mger across the glidepad surface to

select the text.

2. Press COPY. The text is placed on the clipboard, ready to be pasted into

any document.

Working with Folders

Additional folders can be useful for storing email messages that you have

read and want to keep. For example, you may want to store personal emails

in one folder and business-related emails in another.

•To create a new folden

1. In the main Emailer window, select New Folder from the Folder menu. A

dialog box appears.

2. Enter the name for the folder and click on Create. Your new folder is

created.

Internet and Email 111

You cannot delete the

Inbox, Outbox, Sent,

or Trashfolders;

_To move an emafl to another folder:

1. From the main Emailer window, double-click on a folder to open it. The

emails in the folder appear in ttm Message Headers window.

2. Click on an email message to select it.

3. Click on the Move button. Adt;adog box appears.

4. Select the folder from the dialog box and click on Move. The message is

moved.

theseare,usedbythe I_ TO delete a folder:

system. 1. In the main Emailer window, click on the folder to select it.

A folder must be

empffed before you

can delete it.

2. Select Delete Folder from the Folder menu. Your folder is deleted

Sorting Mail

You may want to store email messages in folders and refer to them later.

Sorting can be helpful when referring back to a long list of stored emails. You

can sort by date, name, and subject.

1. Double-click on a folder to open it. The emaiL_ inside the folder are listed

in the Message Headers window.

2. Select Sort by Date from the Message menu. The emails are sorted by date.

Select Sort by Subieci:-'from the Mess,iige menu. The emails are armed,

alpbabeticallfrbysubject.

Select sort by Sender from the Message menu. The emai/s are sorted

alphabetically by sender.

Searching Marl

Searching is useful when you need to search for information in astored

email.

1. Double-click on a folder to open it. The emails inside the folderare listed

in the Message Headers window.

2. Select Find from the Search menu. A dialog box appears.

3. Fill in the dialog box:

•Find. Enter your search term here.

•Search in Message Body. Click here to search for the term within

the message.

Internet and Email 112

Torepeat the same

search, select Find

Again from the Search

menu.

* Search in Message Header. Click here to search the header: the To,

Subject, CC, and Attach fields only.

•Match Case. Click here to search for the term using the case (capitals

or lower case) as entered in the Find box.

4. Click on Search. Emailersearchesfortbe term.

Setting Emailer Options

You can customize your email program by setting several options: messages

that are shown, toolbar preferences, signature, and font and font size.

•To set message viewing options:

1. Double-click on a folder to open it. The email messages inside the folder

appear in the Message Headers window.

2. Click on the Options menu. The menu opens.

3. Click on the radio button beside Show All Messages. All ernal messages,

read and unread, appear.

Click on the radio button beside Show Unread Messages. Only unread

messages appear.

•To set-tool-i_arpre-f#rences:

1: Select Toolbar Configuration from the Options menu. A dialog box

appaars.

2. Click on the box beside the tool that you want to show across the top of

the screen. When the box is filled, that tool appears on the main Emailer

window. When the box is not filled, that tool does not appear.

•To create asignature:

1. Select Edit Signature from the Options menu.

2. Enter a new phrase to close the email message with and click on Save.

Your signature is saved and ready to place in an email message.

•To set font and font size:

Select Set Font from the Options menu. Adrop-down menu appears.

Select Set Point Size.

Internet and Email 113

Email Error Messages

Power failures or

interruptions can corrupt

email messages and

cause problems inside

Emailer. To reset Emailer,

insert diskette 2. Click on

File Manager from the

Main menu; then click on

the drive,A icon. When

the contents of the

diskette appear, click on

the icon titled Utili_BaL

Then select 3 and follow

the on-screen

instructions. Resetting

Emailer erases any

existing email files, so be

sure to save existing

email files to diskette (see

page 109).

Ernail messages sometimes do not reach their destination. When this

happens, you will receive an error message. The following table lists some

common error codes and explanations:

Error Messages

Cannot resolve the mail server

name. Please check your DNS

IP in the Internet Application

Setup.

your email account and pass-

word

Explanation

Click on Internet in the Main Menu; then

click on Setup and check the first and

second DNS address to be sure they are

correct.

Click on Intemet in the Main Menu; then

click on Setup and check the account

and password to be sure they are correct.

Mail server is not active. Please The mail server of your Internet Service

try again later. Provider is either busy or not working.

The connection is lost. Reconnect to your Service Provider.

The message is not sent suc- Resend the message later by using Send

cessfully. It is copied to the Queued Mail from the File menu.

outbox folder.

The message ,,toff-.,large, _ Try'splitting the message into two

could not be gent. smaller ones and resend.

Cannot dial up. No modem is

selected. Please use Prefer°

ences from the Main Menu to

select a modem.

File error.

Go to Preferences to make sure the

modem location is selected correctly.

Cannot save or open the t'de to be

attached or included or cannot access

Addressbook. Use File Manager to check

disk space.

Unknown communication er- Try to reconnect again.

ror.

Failed to login to the PPP

server. Please go to Setup

under the Intemet menu and

check the PPP login pass-

word.

Click on Intemet in the Main Menu; then

click on Setup and retype your pass-

word.

Internet and Email 114

6Calculator

Before starting, review

these basic procedures

from the Getting Started

chapter:

• Working with Documents

• Saving Documents

•Working with Menus

• Working with Dialog Boxes

The Calculator program allows you to do standard calculator tasks as well as

more advanced ones, such as converting metric units to English units or Yen

to Dollars.

Starting Calculator

l),To start Calculator:

You can also start the

calculator by pressing

CALC on the right side

of the function key row.

To exit Calculator,

press CALC again.

The CALC key wo_s

like a light switch,

turning the calculator

both on and-offTU_ it

tO bring up the

calculator when you

are working in anoth.er-

program.

Click on Calculator from the Main Menu. The Calculator window appears. The

Calculator window looks like a standard desk'top or hand-held calculator.

Readoutbarfornumbersand results

Ment Backspacebutton Clearbutton

_e tat ' Dutm

?(--!)ie €-4"_'='3h_'1sTe! _.ROL!

4 Is 16 ,,x I,_- Thecalculationappears

here.

Worksheetshelpyouwith

home,business,and

financialcalculations.

Keyboardworkslike ahand-heldcalculator.

Calculator 115

Using Basic Calculator Functions,

You can do the following calculations with the Calculator: addition,

subtraction, multiplication, division, percentage, square root, numbers

squared, and inversion. You can also make measurement conversions, store

numbers in memory, and perform f'mancial calculations.

Using the Calculator's Buttons and Keys

Before using Calculator, familiarize yourself with the buttons in the Calculator

window. Some of the Calculator's buttons have keyboard equivalents, which

are keyboard keys that you can press to perform the same action as clicking

on a button.

Calculation buttons

The Calculation buttons are used to do the actual work of calculating

numbers. Their functions are explained in the following chart:

BUTTON

0 through 9

"'4

()

KEYBOARD

KEY

FUNCTION

0through 9

calculation

I- ---"-: _-€_. ,Divide

Digits used to create numbers needed for a

*Multiply

-Subtract

+Add

=or ENTER Equals (for standard mode only)

( ) Parentheses

EEnter E (for entering numbers in scientific

notation)

1/x CTRL + 1 Reciprocal

x2 SHIFT + 2 Number squared

-,/x CTRL + 2 Square root

%%Percent

Decimal

+/- CTRL +- Change Sign

Calculator 116

Backspace and Clear buttons

The C/CE and the _1buttons are used to delete or clear your entry. They are

located to the right of the Readout bar.

ii ii

BUTTON FUNCTION

C/CE

€

KEYBOARD

KEY

CTRL+ C

BACKSPACE

Click once to reset the current number to

zero; click again to reset any operations in

progress and clear the operations from

memory.

Click to delete the rightmost number from

the Readout bar. If you click after perform-

ing a calculation, the entire product will be

deleted from the Readout bar.

Memory buttons

Use the following buttons with the Calculator's memory function (see

Understanding Memory on page 120).

The M+ and the M- bu_ons cannot be used while the NUM indicator is on

(see Using the_keybo_ar-d"_as a keypad on page 119).

BUTTON

STO

RCL

M+

KEYBOARD

KEY

M- CTRL+ M

FUNCTION

Store in memory.

]Recall from memory.

!Add the number displayed in the Readout

bar to the number stored in active

:memory.

Subtract the number displayed in the Read-

out bar from the number stored in

tmemory.

Calculator 117

Performing Calculations

For each calculation, enter both numbers and operators. The numbers are the

figures to be computed. The operators are symbols (such as +for addition).

An operation is a combination of an operator and numbers (example: 100 +

200). A simple calculation perfothas only one operation, but a calculation can

perform several operations. For multiple operations, you can tell Calculator

which operation to do first or it will follow the Order of Operations (see

below).

_To calculate:

1. Enter all numbers and operators of your calculation. To enter a number in

scientific notation, use the EE button. As soon as the number is entered,

Calculator converts it to standard notation.

2. Click on the = button or press ENTER. The result appears in the Readout

bar. Press ENTER only once. If you press twice and a previous operation

is stored in memory, the Calculator will apply this operation to your resuk.

Only those operations that apply one number to another are stored and

repeated in this way (such as +, -,., and +).

Order of Operations

Calculator performs muldl_!e calculations in the following order:

1. Any numbers or expressions enclosed in parentheses

_.2. Multiplication and division

3. Addition and subtraction

If you enter arithmetic functions that have the same level (such as 2 +5 - 1),

the operations are performed from left to right.

The final result of your calculation will always be the resuk of the above

sequence. For example, if you enter 3 + 4 x 6, the result is 27 (not 42). This

result is based on 3 + 24 (the Calculator performed the multiplication before it

performed the addition).

To ensure that an operation is performed first, use parentheses. For example,

if you enter (3 + 4) × 6, Calculator does the parenthetical operation first (3 +

4 = 7), then the multiplication (7. x 6 = 42).

Calculator 118

Using the on-screen pointer

In addition to clicking buttons and selecting menu items, you can use the

on-screen pointer to edit the numbers in the Readout bar. You can select

digits in the display and move the insertion point. For instance, if you entered

the number 124, but meant to enter 14, you could drag across the 2 and press

BACKSPACE to delete it..

Using the keyboard as a keypad

You may find it easier to use the keyboard for entering numbers. If you are

using the numeric keypad, be sure that the NUM LOCK key is on (the NUM

indicator is highlighted). Pressing NUM LOCK toggles the indicator between

on and off as does clicking the NUM LOCK button. The NtJM LOCK button

is located in the lower left comer of the screen.

Handling Error or Overflow Conditions

When the Calculator cannot perform a calculation, the word Overflow

appears in the Readout bar. This can happen if you try an operation not

allowed by the Calculator, such as dividing by zero. When Overflow appears,

clear it using one of the following methods:

•To clear an.error_

Click on the C/CE button to clear the number. This clears the error but retains

any operations in memory for the calculation in progress.

Double-click on the C/CE button to clear the number and delete all previous

operations for the calculation in progress.

Calculator 119

Understanding Memory

To save the results of your calculation, use Calculator's built-in memory. The

memory feature allows you to temporarily store numbers during the current

work session.

The Calculator's memory stores _e number shown in the Readout bar. You

can add to, subtract from, or recall a number stored in memory. For example,

memory is a convenient way to keep track of your current bank balance as

you write checks. Store your bank balance in memory; then deduct the

amount for each check from the balance.

I_ To store a number in memory:

1. Enter a number in the Readout bar.

2. Click on the STO button to store the displayed number in memory: ..

Example: If 100 is displayed and you click on STO, the Calculator stores the

number 100 in memory.

To add to or subtract from a number stored in memory:

1. Store the number you want to update in memory.

Example: 100 is

curremh/ stored in

memory and you want

to add 50. Enter 50 in----

the Readout bar and

press M+; the

Calculator changes

the number stored in

memory to 150.

2. Enter the amount you want to add or subtract in the Readout bar. You can

enter the number direcdy from the keyboard, or it can be the result of a

calculation.

"3. Click on-M+ to addor M_to sdbtract the amount. The result is stored :n

da!cu/ator's _.

I_To recafl a stored number:.

Click on RCL.

Calculator 120

Converting Measurements

The Calculator provides a handy way to convert one type of measurement to

another, such as gallons to liters. You can convert:

Inches/Centimeters

Miles/Kilometers

Pounds/Kilograms

Feet/Meters

Gallons/Liters

Fahrenheit/Celsius

I_ To convert:

1. Enter the number to convert in the Readout bar.

2. Select the conversion from the Convert menu. If a submenu appears select

the conversion from the submenu. The result appears on the Readout bar.

Calculator Worksheets

The Calculator has three groups of built-in worksheets for help with common

calculations for your home, business, and other finances. Open these groups

by clicking on their buttons at the bottom of the Calculator window.

I_ To use a worksheet:

1. Pick which group of worksheets you want (Home and Family, Retail, or

Financial), and-click-_'Lon' tharbutton._ A dialog box appears. The dialog box

lists the nar_ of the umr_beet group, the names of the individual

worksbeets, and a descript_n of each worksbeet.

Ibe these worksl_ets for common household celculation.s.

Rvellable 14orksheet_..

Car Purchas€ Calculate gour car's fuel

Car Leese efficiency.

Sauings Goal

Honm Butjing Power

Calculator 121

2. Double-click on the name of the worksheet to open it. The worksbeet

appears:

i_ ] ctr mitt=

r._tmlate ,,/our e•r'= fuel otrl'_

u0dometer reati_ at kmt fill I 30456.21 mll_

Current odem=dter roedin4p I30770.6 I

Your car's effiden_i/z

I :i

To move from field to

field, press TAB. 3. Fill out the worksheet, and click on Calculate. The completed calculation

appears in the box at the bottom of the _eet.

You can continue by entering asecond set of information for calculation, or

you can leave the worksheet by clicking on Close.

The rest of this section describes the calculator worksheets.

Home and Family

The Home and Family button gives you 11 worksheets for calculating

expenses_that are invo3_ygd_ith buying a car, buying and selling a hou.ca_.,

taking out a loan,_and saving money. The worksheets perform these

calculations:

• Car Mileage: Calculates your car's fuel efficiency.

•Car Purchase: Estimates the monthly cost of buying a new car.

• Car Lease: Estimates the buy-out value of a car at the end of a lease.

• Savings Goal: Calculates the amount you should save each month.

• Home Buying Power: Estimates what price home you can purchase.

• Home Sale: Calculates the net proceeds from the sale of a home.

• Home Purchase: Calculates the loan amount needed to purchase a h_ne.

• College Fumdl: Estimates the amount you should put away each year

to pay for your child's college education.

• Loan Amount: Calculates the largest loan you can afford.

• Loan (Single Paym_t): Calculates the monthly payment on a loan.

•Loan (Total Interest): Calculates the sum of interest payments over

the life of a loan.

Calculator 122

Retail

The Retail button gives you eight work,sheets for buying and selling retail

items. The worksheets perform these calculations:

•Sales Tax: Calculates the sales tax for a transaction.

•Total Sale: Calculates the transaction total including sales tax.

• Profit Margin: Calculates the profit margin on a sale.

•Markup (Cost-Based): Calculates the retail price of an item based on

a percentage markup from the wholesale cost.

•Markup (Profit-Based): Calculates the retail price of an item based

on a percentage markup from the wholesale cost.

•Discount: Calculates the sale price of a discounted item.

•Break Even: Calculates the number of unit sales required to recover

fLxed initial costs.

•Profit Goal: Calculates the number of unit sales required to achieve a

desired profiL

Calculator 123

Financial

The Financial button gives you nine worksheets for managing your assets and •

loans. The worksheets perform these calculations:

•Compound Term: Calculates the time for a present value to reach a

future value using a compounding interest rate.

• Double-Declining Bal_mce: Calculates the depreciation of an asset

using the double-declining balance method.

• Future Value: Calculates the future value of a series of fixed

payments subject to a compounding interest rate.

•Payment: Calculates the periodic payment amount required to pay

off a loan over a specified time.

•Present Value: Calculates the present value of a stream of payments

subject to a compounding interest rate.

•Compound Rate: Calculates the compounding interest rate required for

a present value to reach a future value in a specified period of time.

•Straight-Line Depredation: Calculates the depreciation of an asset

using the straight-line depreciation method.

• Sum-of-Years Depreciation: Calculates the depreciation of an asset

using the sum-of-years' digits depreciation method.

• Term of Payments: Calculates the time for a stream of fixed

alue.

Calculator 124

7World Clock

III I I I|

The World Clock shows the current time and date for a home city and for a

destination city. For example, you can set the home city as the one you live

in, and World Clock will display the correct time. If you are planning a trip to

Hawaii, for example, you can set the destination city as Honolulu. Then you

can view the times and time differences for your city and the destination city.

World Clock also displays the notebook system time.

For World Clock to function correcdy, you must have the time and date

preferences set correctly. See Setting System Preferences in Getting Started.

Starting World Clock , ,

Toexit,press EXIT _P"To start the World Clock:

from the func#on

key row. Press World from the function key row. The World Clock window appears.

Selected TameZone=

5=40 AH Thu 6/12197

9:40114The5/12R7

Hashingtm,0,C,,

5_10Rt4Thu5/t2/97

Phoenix,U,,_R,

Time Zone bar

World Clock 125

Viewing Time Zones

World Clock allows you to view time and date information for a selected time

zone, for a selected home city, and for a selected destination city.

•To select a time zone:

Using the glidepad, move the on-screen pointer to an area on the map and

click on the Select button (top button) or tap twice on the glidepad. The time

zone bar moves, and the time and date for the selected zone appear on the lej_

in the World Clock window.

•To select a home city:

1. Click on the Home button from the World Clock window. A submenu

appears.

2. Select a country from the list on the left; then select a city on the right and

click on OK. To select by city alone, click on Select by City; then select the

city and click on OK. Your selection appears under the Home button in the

World Clock window.

•To select a destination city:

1. Click on the Destination button from the Worm Clock window. A

submenu apliears.

2. Select a country from the list on the left; then select a city on the right and

click on OK. To select _ city alone, click on Select by City; then select the

city an-d-Elick on OK: _o-d_ selection appears under the Destination button

in the World Clock window, and a flasbing white X appears on the map at

the location of the city.

Changing to Daylight Savings Time

You can set Daylight Savings Time for the home city, the destination city, or

both. When you set Daylight Savings Time, it applies to the city (home or

destination), not to the time zone covetedby the Time Zone bar.

•To set Daylight Savings Time:

1. In the World Clock window, click on Set Clock Options. A dk_g box

appears.

2. On the right, under Daylight Savings, click on Home to set Daylight

Savings Time for the selected Home time zone.

World Clock 126

On the right, under Daylight Savings, click on Destination to set Daylight

Savings Time for the selected Destination time zone. The new time appears

under the Home button or under the Destination button.

Setting Clock Options

In addition to selecting daylight savings time, you can also set the notebook

system clock to match a home time zone or a destination time zone.

l_ To reset the notebook clock:

To display the notebook 1. Click on Set Clock Options from the World Clock window. A d_/og box

clock, press CLOCK from appears.

the functionkey row. 2. Click on Home to set the notebook clock to the same time as the selected

Home city

Click on Destination to set the notebook clock to the same time and date

as the selected Destination city. Amessage asks you if you wish to reset the

system clock to match the Home or Destination time.

Click on Yes. The new time appears at the bottom of the World Clock

windouz.

World Clock 127

WorldClock 128

8 To Do List

The To Do List helps you manage and prioritize your tasks. You can also

create multiple To Do List documents. For example, you may want separate

To Do Lists for separate projects.

Starting To Do List

When you start To Do List, the default document appears. This document is

named DateBook and contains an item called Untitled To Do. From here, you

are ready to add more items or edit the Untided To Do. The default To Do

List will appear every time you start To Do List. To keep the default

document, save it without renaming it.

To create a new To Do List document or to open an existing one, save this

default document. Then select New/Open from the File menu (see page 135).

You can also start

To Do List by

press_g TO DO

from the function

key row.

To exitTo Do List,

press TO DO again

orpress EXIT from

the function key -

row.

)_ To start the To Do List:

1. Click on the To Do List icon from the Main Menu. The main To Do

window appears with the default To Do List item:

,Viewoptionsarehere

_me [at _optk.ts

TO DO

Prioritylevelis here

Itemdescriptionappearshere

'x,_

To Do List 129

Adding Items to a List

To Do List

documents, like

BROTHER Word Processor Manual 98070356

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