BlackBerry R857D-2-5 User Manual 857guide

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Installation and User’s
Guide
BlackBerry Handheld
Model R857D-2-5
Handheld Installation and User’s Guide
Last revised 04/01/00
Part Number: xxxxx
At the time of printing, documentation complies with versions:
Operating System 2.0.13, Applications 2.0, and Desktop 2.0.
© 1999-2000 Research In Motion Limited. All rights reserved.
RIM, the RIM logo, Research In Motion, RIM 850 Wireless Handheld,
RIM 857 Wireless Handheld, BlackBerry, BlackBerry Exchange Edition,
the BlackBerry logo, the “envelope in motion” symbol and ‘Always On,
Always Connected’ are trademarks of Research In Motion Limited,
RIM, Research In Motion – Registered U.S. Patent and Trademark
Office. All other brands, product names and company names
mentioned herein may be trademarks or registered trademarks of their
respective holders.
DataTAC is a trademark of Motorola, Inc. Windows 95/98/2000,
Exchange, and Outlook are either trademarks or registered trademarks
of Microsoft Corporation. All other brands, product names, company
names, trademarks, and service marks used herein are the property of
their respective owners.
Warning: This document is for the use of licensed users only. Any
unauthorized copying, distribution or disclosure of information is a
violation of copyright laws.
While every effort has been made to ensure technical accuracy,
information in this document is subject to change without notice and
does not represent a commitment on the part of Research In Motion
Limited.
For more information on BlackBerry, call 1-877-BLK-BERRY.
Research In Motion Limited
295 Phillip Street,
Waterloo, Ontario, Canada N2L 3W8
Tel. (519) 888-7465 Fax (519) 888-6906
www.rim.net
Printed In Canada
KM0400/957ug.book
FCC compliance statement (USA)
FCC Class B Part 15 PENDING
This device complies with Part 15 of the FCC Rules. Operation is
subject to the following two conditions:
•
This device may not cause harmful interference, and
•
This device must accept any interference received, including
interference that may cause undesired operation.
WARNING
Changes or modifications to this unit not expressly
approved by the party responsible for compliance could
void the user’s authority to operate this equipment.
This equipment has been tested and found to comply with the limits
for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment
generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the manufacturer’s
instructions, may cause interference harmful to radio
communications.
There is no guarantee, however, that interference will not occur in a
particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the
following measures:
•
Reorient or relocate the receiving antenna.
•
Increase the separation between the equipment and receiver.
•
Connect the equipment into an outlet on a circuit different from
that to which the receiver is connected.
•
Consult the dealer or an experienced radio/TV technician for
help.
Industry Canada Certification
This device complies with Industry Canada RSS 119, under
certification number Pending.
IC Class B compliance
This device complies with the Class B limits for radio noise emissions as set out in the interference-causing equipment standard entitled “Digital Apparatus,” ICES-003 of Industry Canada.
IMPORTANT SAFETY
INFORMATION
Please read these safety instructions and the operation instructions
provided in this manual before operating the RIM 857 Wireless
Handheld or its charging cradle. Retain these instructions for future
use.
Remember to follow any special regulations governing the use of
the RIM 857 Wireless Handheld and always switch it off in areas
where radio devices are forbidden, or when it may cause
interference or danger. Any safety laws and regulations pertaining
to the use of cell phones and two-way radios will likely apply to
your use of the handheld. We encourage you to follow such laws
and regulations at all times. In particular, please observe all
restrictions on the use of radio equipment in fuel depots (fuel
storage and distribution areas), chemical plants, where blasting
operations are in progress or in any other area in which restrictions
on radio transmissions are imposed. In addition, the RIM 857
Wireless Handheld should not be used in locations that may be
hazardous including, without limitation, locations in which
hazardous or combustible gases may be present.
The RIM 857 Wireless Handheld is not an FAA-approved electronic
device for use on aircraft. Switch off the handheld when in an
aircraft. The effect of the use of the handheld in an aircraft is
unknown. Such use may affect aircraft instrumentation,
communication and performance, may disrupt the network, and
may be illegal.
Operation of any radio transmitting equipment, including the
handheld, may interfere with the functionality of inadequately
protected medical devices, including pacemakers. Consult a
physician or the manufacturer of the medical device if you have any
questions. Additionally, the effect of the radio signals from the
handheld on other electronic systems, including those in your car
(such as electronic fuel-injection systems, electronic anti-skid
braking systems, and electronic cruise-control systems) is unknown
and malfunction of these systems may result.
Avoid using the handheld in any environment requiring your full
attention, such as when driving a vehicle. Do not use the charging
cradle as a means of storing your handheld while in a vehicle.
When using a cradle, make sure that it is a cradle that RIM has
supplied for that particular use of your handheld. Do not use any
cradle, charging unit or any other accessory or attachment that is
not manufactured or supplied by RIM or an authorized RIM
accessories supplier. Use of any accessory or attachment that is not
supplied or approved for use by RIM is not permitted as it may
cause hazards. Do not place the RIM 857 Wireless Handheld or its
charging cradle on any unstable surface, such as a cart, stand,
tripod, bracket, or table. It may fall, causing serious injury to a child
or adult, and serious damage to the handheld.
Discard the handheld properly. As the unit contains a lithium
battery, neither the handheld nor the lithium battery should be
disposed of in fire. Dispose of the handheld containing the lithium
battery in accordance with the laws and regulations in your area
governing disposal of such cell types. Contact RIM if you have any
questions concerning disposal of the handheld or the lithium
polymer cell.
The handheld should be operated only from the type of power
source indicated on the marking label. Refer to the operating
instructions starting on page 19 for more information on the battery
and power supply. Power supply cords should be routed so that
they are not likely to be walked on or pinched by items placed upon
or against them, paying particular attention to cords at plugs,
convenience receptacles, and the point where they exit from the
charging cradle. Do not overload wall outlets, extension cords, or
integral convenience receptacles as this can result in a risk of fire or
electric shock.
Never push objects of any kind into the RIM 857 Wireless Handheld
through openings as they may short-out parts that could result in a
fire or electric shock. Never spill liquid of any kind on the handheld.
Do not use the handheld near water (for example near a bathtub or a
sink, in a wet basement, near a swimming pool, etc.). The RIM 857
Wireless Handheld and its charging cradle should be situated away
from heat sources, such as radiators, heat registers, stoves, or other
products (including amplifiers) that produce heat.
WARNING
To reduce the risk of fire or electric shock, do not expose
the handheld to rain or moisture.
Unplug the charging cradle from the wall and refer the handheld
and charging cradle for service to qualified service personnel if:
•
the power supply cord or plug is damaged
•
liquid has been spilled or objects have fallen into the
handheld or charging cradle
•
the handheld or charging cradle has been exposed to rain
or water
•
the handheld or charging cradle has been dropped or
damaged in any way
•
the handheld or charging cradle does not operate normally
by following the instructions contained in this manual
•
the handheld or charging cradle exhibits a distinct change
in performance
Adjust only those controls that are covered in this manual. An
improper adjustment of other controls may result in damage and
will often require extensive work by a qualified technician to restore
the handheld or charging cradle to its normal operation.
Unplug the charging cradle from the wall before cleaning. Do not
use liquid or aerosol cleaners. Rather, use a damp cloth to clean the
unit.
Failure to observe all these instructions will void the Limited
Warranty, and may lead to suspension or denial of services to the
offender, or legal action, or both.
Contents
FCC compliance statement (USA) ..........................................3
Industry Canada Certification ................................................4
IMPORTANT SAFETY INFORMATION...................................5
Welcome to your wireless solution ............................................13
New for version 2.0.................................................................14
Upgrading to version 2.0 .......................................................15
Contents of your package ......................................................15
System Requirements .............................................................16
About this guide......................................................................17
About Research In Motion.....................................................17
Customer support ...................................................................18
Get to know your handheld.........................................................19
Handheld components ...........................................................19
Turning on your handheld ....................................................22
Turning off the handheld.......................................................23
Description of keys .................................................................23
Setting the date and time .......................................................37
Setting message notification ..................................................37
Setting message delete ...........................................................38
Using password protection ...................................................38
Summary and tips...................................................................43
Start sending email ........................................................................45
Turning on/off the radio .......................................................45
Registering with the network................................................46
Installing the Desktop Software............................................47
Connect the handheld to your PC ........................................48
Enabling email redirection ....................................................50
Sending a message ..................................................................51
Reading a message..................................................................53
Summary ..................................................................................55
Using the Desktop Software........................................................57
Installation and setup .............................................................57
Loading handheld applications ............................................58
Backing up files from handheld to the PC ..........................59
Synchronizing email and PIM...............................................62
Redirecting email ....................................................................64
Summary ..................................................................................67
Composing and sending messages.............................................69
Setting message options .........................................................69
Setting level of importance ....................................................72
Sending peer-to-peer messages.............................................73
Sending one-time messages...................................................75
Sending messages to many contacts ....................................76
Customizing the auto signature............................................77
Receiving delivery confirmation...........................................78
Attaching Address Book entries ...........................................79
Using AutoText .......................................................................80
Automatic formatting.............................................................86
Inserting symbols ....................................................................88
Summary and tips...................................................................89
Receiving and reading messages ................................................91
Received message options .....................................................91
Receiving long messages .......................................................93
Sending file attachments ........................................................94
Managing Address Book attachments .................................95
Adding contacts to Address Book ........................................96
Summary and tips...................................................................98
Managing messages.....................................................................101
Filing messages......................................................................101
Saving messages....................................................................103
Searching messages ..............................................................107
Deleting messages.................................................................115
Editing messages...................................................................119
Resending a message............................................................120
Marking a message as unread.............................................121
Marking all messages read ..................................................122
Summary and tips.................................................................123
Using the Address Book .............................................................125
Setting Address Book options .............................................125
Adding addresses .................................................................126
Viewing addresses ................................................................130
Editing addresses ..................................................................130
Deleting addresses ................................................................131
Searching addresses..............................................................132
Summary and tips.................................................................132
Managing Tasks and Appointments........................................135
Using the Tasks function .....................................................135
Using the Calendar function ...............................................140
Summary and tips.................................................................152
Using the MemoPad and Calculator ........................................155
Using the MemoPad function .............................................155
Using the Calculator function .............................................158
Summary and tips.................................................................163
Customizing your handheld’s options ....................................165
Setting the alarm ...................................................................165
Customizing handheld options ..........................................167
Handheld options .................................................................168
Summary ................................................................................177
Frequently asked questions .......................................................179
Alarm ......................................................................................179
Battery.....................................................................................179
Storage ....................................................................................180
Home screen ..........................................................................181
LCD screen.............................................................................181
Messages.................................................................................182
Punctuation............................................................................184
Desktop Software ..................................................................185
Resetting the handheld ........................................................188
Specifications................................................................................191
Index ...............................................................................................195
Welcome to your wireless
solution
BlackBerry is a mobile email solution that includes the RIM 857
Wireless Handheld, charging/docking cradle, Desktop Software,
and flat-rate airtime on a nationwide wireless data network.
Equipped with a large 160x160 screen, rechargeable battery, 5 Mb of
Flash memory, RIM’s “always on, always connected” wireless
technology and QWERTY keyboard design, the RIM 857 Wireless
Handheld provides users with the ultimate palm-sized handheld
for messaging and personal information.
Get ready to experience the power of messaging with your
handheld using functions such as:
•
Messages: Receive, read, reply to, compose, forward, save, file,
and delete messages.
•
Compose: Create and send messages to Internet email
addresses and to other handhelds.
•
Saved Messages: Store messages for future viewing.
•
Search Messages: Locate messages in seconds with the
powerful search tool.
•
Address Book: Store your personal directory of contact
information, such as multiple phone and fax numbers, and
email addresses. Enter notes for individual contacts and search
the database to find specific contacts.
•
Calendar: Keep track of appointments using one of the four
calendar views: Day, Week, Month, or Agenda.
•
Tasks: Add, edit, and delete tasks and mark tasks as complete.
•
Alarm: Set the alarm on the handheld to sound daily.
14
Welcome to your wireless solution — New for version 2.0
•
MemoPad: Compose, edit, and delete notes, memos and lists.
•
Calculator: Perform basic mathematical operations and
conversions.
•
Options: Customize the way the handheld notifies you of new
messages; set the password; add, edit, and delete AutoText
entries; set the current date; program the automatic on/off
feature.
•
Lock: Lock the handheld with a password security screen so
that only you can use it. (This function is only visible in the
Home screen after you have set a password.)
•
Turn Wireless Off / Turn Wireless On: Turn the handheld’s
radio off when it may interfere with other radio
communications, such as during a flight. Turn on the radio
again to send and receive messages.
•
Power Off: Turn off the handheld at night or on weekends.
New for version 2.0
The handheld (pre-installed with BlackBerry version 2.0 software)
now supports folder management, which gives you the ability to file
messages on the handheld. When you first reconcile email (using
the Intellisync tool) with your handheld, your desktop folder
structure is transferred to the handheld. Any messages filed on the
handheld are marked as read and moved into the corresponding
desktop folder. (See page 101 for more information.) You can also
set your Message List Options to delete messages on both the
desktop and the handheld upon email reconciliation. (See page 69
for more information.)
The updated Search Messages function allows you to create and
save pre-defined searches on the handheld. You can use these
searches in the Messages, Saved Messages, or Search Messages
screens to find messages filed in a particular folder, sent to a
Handheld — Installation and User’s Guide
Welcome to your wireless solution — Upgrading to version 2.0
15
particular address, or containing specific text. (See page 107 for
more information.) The expanded Calendar function now supports
recurring calendar appointments and offers you one of four views:
Day, Week, Month, or Agenda.
The updated Desktop Software allows you to turn off email
redirection if using the BlackBerry Enterprise Server. You can also
select from which desktop folders you want email to be redirected.
See the Redirector Settings online help for more information.
For a complete list of new features for version 2.0 of the software,
refer to the README.txt file, included when you install the Desktop
Software.
Upgrading to version 2.0
If you are currently using a previous version of the BlackBerry
Software, you should upgrade to version 2.0. Before installing the
new software on your desktop and your handheld, you should
perform a backup to store the contents of your handheld (such as
Address Book entries, messages, and calendar items) on your PC.
See Chapter 3 or the Backup and Restore online help for more
information on performing a backup.
Once you have backed up your handheld information to your PC,
follow the instructions on page 58 for information on installing the
Desktop Software.
Contents of your package
Your package should contain the following:
•
•
•
•
Handheld
Cradle
Holster
This Installation and User’s Guide
Handheld — Installation and User’s Guide
16
Welcome to your wireless solution — System Requirements
• Handheld Getting Started Card
• Installation CD-ROM
If something from this package is missing or not working properly,
contact the point of purchase.
System Requirements
The following components are required to install the Desktop
Software:
•
Intel-compatible 486 or higher desktop with an available serial
port
•
Windows 95/98/2000 with 8 Mb of RAM
•
Microsoft Exchange Client, Microsoft Outlook 97, Outlook 98
(Workgroup installation), or Microsoft Outlook 2000 with an
email account on a Microsoft Exchange Server version 4.0 or
higher, that is capable of receiving email from the Internet
You must have the Desktop Redirector (Redirector.exe) running on
a computer with a continuous connection to the company’s
Exchange Server. Use of the Desktop Redirector is not required if
email will be redirected by the BlackBerry Enterprise Server.
You have a Microsoft Exchange email account if:
•
You will be running Microsoft Outlook as your email client
and,
•
In Outlook, if you select Tools>Services, the dialog box contains
a list of services that includes Microsoft Server.
Handheld — Installation and User’s Guide
Welcome to your wireless solution — About this guide
17
About this guide
This guide provides information for operating the handheld and for
installing the Desktop Software.
Note
Notes will appear in this format and will contain additional
information to help you perform the task being described.
Tip
Tips provide information about performing tasks and offer
different options to perform tasks.
A summary, including a list of relevant tips, is included at the end
of each chapter.
The ‘Frequently asked questions’ chapter will help you further with
your handheld. As well, the Desktop Software offers online help to
guide you and answer your questions. To access the online help,
select Help from any active window.
About Research In Motion
RIM is a world leader in the mobile communications market. Our
current product portfolio includes mobile email solutions, wireless
handhelds, and wireless modems.
RIM has a history of developing breakthrough wireless data
solutions. Our products are based on industry-leading technologies,
providing the best in radio coverage, small size, high performance
and long battery life. They offer the freedom of mobility and the
ability to stay in touch with people and information. And as people
discover new uses for wireless data technology, RIM will continue
to address their needs and help them discover new frontiers in
wireless data.
Handheld — Installation and User’s Guide
18
Welcome to your wireless solution — Customer support
Customer support
For customer support:
•
U.S. and Canada: 1-877-BLK-BERRY
•
Email: support@blackberry.net
•
Web: www.blackberry.net
Handheld — Installation and User’s Guide
1
Get to know your handheld
This chapter will help you get acquainted with your handheld
before you start sending and receiving email.
Handheld components
Figure 1: Front view of handheld
Here are some details on the handheld’s main components:
LCD screen
The LCD screen is your interface with functions such as composing
and reading messages, setting tasks and appointments, viewing and
editing contact information, customizing device options, and
20
Get to know your handheld — Handheld components
performing basic mathematical calculations. The Home screen
displays the current signal strength and battery level of the
handheld.
In low light conditions, you can increase the readability of the LCD
by using the backlighting feature. To activate backlighting, press the
silver key once. The backlight will shut off automatically if you do
not press any keys or use the trackwheel for more than 20 seconds.
(You can manually turn off the backlighting by pressing the silver
key again.)
Keyboard and trackwheel
The 33-key QWERTY keyboard provides access to all of the regular
alphabetic characters; numeric characters, a symbols library,
punctuation, and special characters can be generated using the
orange ALT key in combination with the other keys. For easy typing,
hold the device in both hands and use your thumbs. Roll and click
the trackwheel for navigation and selection.
A trackwheel that clicks!
The trackwheel on the handheld has a unique feature for greater
usability and performance: it clicks! Pressing down on the
trackwheel with your thumb is comparable to the clicking function
of your PC mouse. Click to open menus and to select functions and
menu options.
Holster (belt clip)
A holster, equipped with a belt clip, accompanies the handheld.
While in the holster, the handheld is protected and wearable. You
can choose different forms of message notification based on whether
the handheld is in or out of the holster.
When you receive a new message and remove the handheld from
the holster within five seconds, notification (based on how you’ve
Handheld — Installation and User’s Guide
Get to know your handheld — Handheld components
21
set it) stops and the most recently received message will be open. If
you pull the handheld out of the holster and quickly replace it,
notification stops but the message will remain marked unread. See
“Setting message notification” on page 37 for information on
notification options.
Serial port
The serial port on the bottom of the handheld fits into the prongs of
the docking cradle. You must connect the docking cradle to your PC
to use the Desktop Software (provided on the CD with your
package).
The Desktop Software supports standard USB-to-serial port
converters. See Chapter 3, “Using the Desktop Software”, for more
information on installation procedures and serial connection details.
Docking cradle
The docking cradle provides a link between the handheld and your
PC, so that you may use the Desktop Software provided with your
package. See Chapter 3, “Using the Desktop Software” for more
information on the cradle and the capabilities of the Desktop
Software.
Charger
The handheld is designed to operate for one week or more on a full
charge; exact battery life, however, will depend on factors such as
usage and quality of coverage. The handheld contains an internal
lithium cell. The docking cradle (see description above) is also used
to recharge this cell.
To charge the handheld, connect the AC adapter to the cradle's
serial port connector, plug into a wall outlet, and insert the
handheld into the cradle. The Desktop Software does not need to be
running for charging to occur, nor does the cradle need to be
Handheld — Installation and User’s Guide
22
Get to know your handheld — Turning on your handheld
connected to your PC. When the handheld is charging, the battery
icon will change to a charging icon. Once the handheld is fully
charged, the battery icon will replace the charging icon. See page 33
for a list of handheld status icons.
The handheld can be kept at a full charge by “topping up” the
battery every day for 10-15 minutes. From an empty battery, a full
charge can be achieved in approximately 3 hours. It is not necessary
to drain the battery completely before recharging.
If the battery level becomes too low, the signal strength bars (located
in the top right corner of the Home screen, next to the battery icon)
will be replaced by “BAT”. This is an indication that it is time to
recharge the handheld. In this state, all radio functions, such as
sending and receiving email, will be disabled until the battery is
recharged.
Turning on your handheld
When you receive your handheld, you must first insert it into the
charging cradle and allow it to recharge to full battery power. (You
can view the strength of the battery in the top right corner of the
Home screen.) See page 48 for more information on connecting your
handheld to your PC.
1.
Press the silver key to turn on the handheld. From the Home
screen you can select any of the handheld’s main functions.
2.
Using the trackwheel, scroll through the icons to view the
functions. The name of each function appears at the bottom of
the screen.
Handheld — Installation and User’s Guide
Get to know your handheld — Turning off the handheld
3.
23
To select a function, scroll to the appropriate icon and click the
trackwheel to open that function’s screen.
Tip
You can also select a function by pressing the underlined
character in the function’s name. For example, press M for
Messages.
Turning off the handheld
There are two methods of turning off the handheld:
•
Press and hold the silver key until the handheld turns off.
•
In the Home screen, scroll to the POWER OFF icon and click.
Description of keys
The following chart describes special keyboard and trackwheel
combinations that will help you navigate, compose messages, and
configure options on the handheld.
Key
Function
Power On/Off, Backlight
•
Press the silver key once to turn on the
handheld.
•
When the handheld is on, press the silver
key once to activate backlighting. Press
again to turn off backlighting. (Backlighting
will turn off automatically if you do not
press any keys for 20 seconds.)
•
Press and hold the silver key to turn off the
handheld.
SILVER KEY
Handheld — Installation and User’s Guide
24
Get to know your handheld — Description of keys
Key
Function
Scrolling and selecting
•
Roll the trackwheel with your thumb to
scroll up and down through screen lines,
fields, and menu items.
•
Click (press down) the trackwheel with your
thumb to open menus and select options,
similar to the click function of a mouse used
with your PC.
TRACKWHEEL
Scroll through accented characters
•
When composing a message or entering text,
press and hold a letter key while rolling the
trackwheel to scroll through international
characters/characters with accents. When
the desired character appears, release the
letter key.
ALT characters
ALT
key
The orange ALT key activates the numeric and
symbol characters, printed in orange above the
alphabetic keys.
•
Press the ALT key once to affect the next
character you type. Press and hold the ALT
key while you type to affect all characters.
An ‘A’ icon appears in the top right corner of
your screen when the ALT key is active.
Handheld — Installation and User’s Guide
Get to know your handheld — Description of keys
Key
25
Function
Horizontal scroll and changing options
•
Hold the ALT key while you roll the
trackwheel to move the cursor horizontally
across screen lines (except in the Home
screen where ALT + ROLL will move the
cursor vertically).
•
Hold the ALT key while you roll the
trackwheel to scroll through field options.
Capitalize alpha characters
SHIFT
key
•
Press the SHIFT key once to capitalize the
next character that you type.
•
Press and hold the SHIFT key while you type
so that all letters are capitalized.
An ‘up arrow’ icon appears in the top right
corner of your screen when the SHIFT key is
activated.
CAPs lock
•
Press ALT + CAP (RIGHT SHIFT) to activate caps
lock mode. Any key that you press will be
typed in upper case. Press SHIFT again to
return to lower case mode.
NUM lock
•
Press ALT + NUM (LEFT SHIFT) to activate num
lock mode. Any key that you press in the
upper row will be typed in its numeric form.
Press SHIFT again to return to regular mode.
Handheld — Installation and User’s Guide
26
Get to know your handheld — Description of keys
Key
Function
Select multiple messages
•
Hold the SHIFT key while rolling the
trackwheel in the Messages screen to select
more than one message. You can file, delete,
or save these messages, or mark them read
or unread.
Carriage returns, select highlighted items
ENTER
•
Press the ENTER key to insert a regular
carriage return, moving your cursor to a
new line.
•
Press the ENTER key to select the highlighted
item. Instead of clicking the trackwheel to
select the item, you can press the ENTER key
to perform your task.
key
Delete previous characters
BACKSPACE
key
•
Press the BACKSPACE key to move the cursor
backwards and delete characters to the left
of the cursor position.
Handheld — Installation and User’s Guide
Get to know your handheld — Description of keys
Key
27
Function
Delete characters ahead of cursor, delete
messages
•
Press the DEL key to erase characters to the
right of the cursor position.
•
Press the DEL key while composing a
message to delete the selected character
only.
•
Press the DEL key in the Messages screen to
delete the selected message. If you scroll to a
date in the Messages screen and press DEL, a
message appears asking if you wish to
delete all messages prior to that date.
Esc from screens/menus
Escape key
(under
trackwheel)
•
Press the ESC key to hide (close) a menu.
•
Press the ESC key repeatedly to return to the
Home screen.
•
Press the ESC key to cancel an action.
Insert a space, scroll through field options
SPACE
key
•
Press the SPACE key to insert a space
between characters while you type.
•
Press the SPACE key to insert the ‘@’ and ‘.’
characters in Email fields.
•
Press the SPACE key to toggle through field
options.
Handheld — Installation and User’s Guide
28
Get to know your handheld — Description of keys
Key
Function
Open symbols library for extra characters
•
Press ALT+SPACE to open the Select Symbol
screen, from which you can insert the
symbol you need.
Symbols screen
As described in the chart above, you can press ALT+SPACE to open
the Select Symbol screen. The following characters are available for
you to insert into your message:
To select a symbol, either scroll to a symbol and click, or press the
associated alpha key under the desired symbol. You will return to
your message with the symbol inserted.
LCD interface
The handheld’s LCD screen is composed of the Home screen,
function screens that are launched from the Home screen, and
menus within each function. Icons are used throughout for message
status, handheld status, and navigational aid. The following
Handheld — Installation and User’s Guide
Get to know your handheld — Description of keys
29
sections provide details on the handheld’s screens, menus, and
icons.
Backlighting
•
When the handheld is on, press the silver key to activate
backlighting.
•
Backlighting is disabled after 20 seconds if you do not press a
key or move the trackwheel. You can manually turn off the
backlighting by pressing the silver key again.
Function screens
The functions list appears on the Home screen in rows of icons. To
open a function’s screen, scroll to an icon and click the trackwheel
(or, press the underlined character in the function name).
Home screen
Handheld — Installation and User’s Guide
30
Get to know your handheld — Description of keys
The following chart shows each function icon and describes the
corresponding function:
Icon
Description
Receive, read, reply to, compose, forward,
save, file, and delete messages.
Messages
Type and send messages to Internet email
addresses or directly through peer-to-peer
(PIN option).
Compose
Store important
reference.
messages
for
future
Saved Messages
Locate messages in seconds with the
powerful search tool.
Search Messages
Address Book
Store your personal directory of contact
information, such as multiple phone, fax
numbers, and email addresses. Use the
search function to locate a specific contact.
Keep track of appointments using one of
the four calendar views: day, week, month,
or agenda.
Calendar
Handheld — Installation and User’s Guide
Get to know your handheld — Description of keys
Icon
31
Description
Add, edit, and delete tasks and mark tasks
as complete.
Tasks
Set the alarm on the handheld to sound
daily.
Alarm
Compose, edit, and delete important notes
and memos.
MemoPad
Perform basic mathematical operations and
conversions.
Calculator
Options
Lock
Customize the way the handheld notifies
you of messages; set the password;
customize Autotext; set the date/time;
program the automatic on/off feature.
Lock the handheld with a password
security screen so that only you can gain
access to it. This icon will only appear on
the Home screen after you have set a
password.
Handheld — Installation and User’s Guide
32
Get to know your handheld — Description of keys
Icon
Turn Wireless
Off/Turn
Wireless On
Power Off
Description
Turn the handheld’s radio off when it may
interfere with other radio communications,
such as during flight. You will not be able
to send or receive messages until you turn
the radio on again.
Turn off the handheld whenever you prefer
not to receive email messages or when you
wish to conserve battery power. All queued
messages will be delivered to your
handheld once you turn it back on.
Function menus
Menus provide a list of options for the current function. You can
open a function screen’s menu by clicking the trackwheel; the menu
appears on top and covers approximately half of the screen’s width.
Address Book function menu
Handheld — Installation and User’s Guide
Get to know your handheld — Description of keys
33
Icons and graphical tools
Home screen components
The Home screen appears when you turn on the handheld. It is your
starting point for using the handheld’s functions.
Home screen display
In any of the function screens, press the ESC key to return to this
Home screen. For a description of each function, see page 29.
Handheld status icons
These icons appear on the handheld’s LCD screen to indicate
battery power, coverage levels, and keyboard modes.
Icon
Description
Battery power indicator
Coverage strength indicator
Charging indicator
Handheld — Installation and User’s Guide
34
Get to know your handheld — Description of keys
Icon
Description
Data is being sent
Data is being received
ALT
key mode is activated
SHIFT
NUM
key mode is activated
lock mode is activated
Unread messages waiting
Message status icons
These icons appear on the handheld’s LCD screen to indicate the
status of pending, sent, and received messages.
Icon
Description
Message is being sent
Message has been sent out to the network
Message sent to another handheld PIN number has
been delivered
Message pending (will be sent later)
Handheld — Installation and User’s Guide
Get to know your handheld — Description of keys
Icon
35
Description
Composed message has been saved (not sent yet)
Unread message transmission error
Message returned, message transmission error
New, unread message has been received
Message has been read.
Message has been filed.
Status of message is high
Scrolling through options
The handheld provides alternate methods of performing the same
function (e.g. using hotkeys instead of the trackwheel). In particular,
there are four ways to change the configurable options on your
handheld. These alternatives apply to all screens where you can
change options, such as in the Date/Time, the New Appointment,
or the Daily Alarm screens.
•
Use the menu. While in an option field, click to view the menu.
Scroll to Change Options and click. A dialog box appears where
you can scroll through your options. Once you reach the option
you prefer, click the trackwheel. After setting all of the options
in the screen, click to view the menu. Scroll to Save Options and
click.
Handheld — Installation and User’s Guide
36
Get to know your handheld — Description of keys
•
Use ALT + roll. Hold the ALT key while rolling the trackwheel to
scroll through the options. Release the ALT key once you reach
your desired setting.
•
Use the keyboard. You can press the letter or number which
represents your choice. For example, if you are in a time field,
press the first number of the hour you want to specify.
•
Use the SPACE key. You can use the SPACE key to scroll through
your options. Release the SPACE key once you have set the field
to your preference. This method is used throughout the guide.
Navigational icons
These icons appear on the handheld’s LCD screen to indicate
positions within fields, lists, menus, and screens.
Icon
Description
Indicates the cursor position
You are at the bottom of a menu or screen; scroll
the trackwheel up to view more items.
You are at the top of a menu or screen; scroll the
trackwheel down to view more items.
You can scroll the trackwheel up or down to view
more screen or menu items.
You can scroll the trackwheel left or right to
continue viewing icons on the functions list.
Handheld — Installation and User’s Guide
Get to know your handheld — Setting the date and time
37
Setting the date and time
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
The Device Options screen appears. Scroll to Date/Time and
click. The Date/Time screen appears. Scroll to the field you
would like to set, then press the SPACE key to scroll through
your options.
3.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Device Options screen.
Setting message notification
You can customize the way the handheld notifies you when you
receive a message.
1.
In the Home screen, scroll to the OPTIONS icon and click.
Handheld — Installation and User’s Guide
38
Get to know your handheld — Setting message delete
2.
In the Device Options screen, scroll to Notify and click. The
Notify screen appears. Scroll to the field you would like to set,
then press the SPACE key to scroll through your options.
3.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Device Options screen. See page 171 for more
information on the notification options.
Setting message delete
You can configure your Messages screen so that messages deleted
on your handheld are also deleted on your desktop each time you
reconcile email using the Intellisync tool. See page 71 for more
information.
Using password protection
By setting a password for your handheld, you ensure greater
security against others using the handheld.
Handheld — Installation and User’s Guide
Get to know your handheld — Using password protection
39
You can specify the length of time that the handheld is idle before
the password security screen appears. Once the handheld is left idle
for that amount of time, you will need to type your password to use
the handheld.
You can also manually activate the password security screen by
selecting the Lock function from the Home screen. You should lock
your handheld if you leave it unattended.
If you do not want the password security screen to appear, you
must disable your password in the Security screen.
Password security screen
Note
If you have entered information in the Owner screen of the
Options function, it will appear on the password security
screen. We recommend that you include your own (or your
company’s) contact information in case the handheld is lost.
If an incorrect password is entered 10 times, all information
could be erased from the handheld for security reasons.
You should regularly backup any information from your
handheld that might not have originated on your PC. See
Chapter 3 or the Backup and Restore online help for more
information.
Handheld — Installation and User’s Guide
40
Get to know your handheld — Using password protection
To enable password protection
You should set a password so that no one can use your handheld
without knowing the password.
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
In the Device Options screen, scroll to Security and click. The
Security screen appears. While in the Password: field, press the
SPACE key to enable the password. A dialog box appears,
prompting you to enter a minimum 4 character password. Press
ENTER when you are finished. You will have to enter your
password again to verify it.
3.
In the Security Timeout: field, set how much idle time should
pass before the password security screen will appear. Press the
SPACE key to scroll through your options. Release the SPACE
key once you have set the field to your preference.
4.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Device Options screen.
Handheld — Installation and User’s Guide
Get to know your handheld — Using password protection
41
If the password is enabled, you will need to enter it when
connecting the handheld to your PC for use with the Desktop
Manager. With the handheld in the cradle, you must type your
password before you can gain access to the Desktop Manager tools.
Note
The password security screen will prompt you to “Press any
key”. Type the first letter of your password to gain access to
the Enter Password dialog box. Type the remaining letters
of your password to resume using the handheld.
Once you have set a password, you need to enter it to use
the Security screen again. In addition, if you turn off the
handheld with the password security screen enabled, you
will need to enter the password once you turn on the
handheld again.
To lock the handheld
Once you have enabled your password in the Security screen, you
can lock the handheld whenever you like. A lock icon will appear
on the Home screen.
1.
In the Home screen, scroll to the LOCK icon and click.
2.
The password security screen appears and you will need to
enter your password to use the handheld.
Note
The information you entered in the Owner screen of the
handheld options will appear on the password security
screen. If you did not enter any information, default
information appears. See page 173 for more information on
the Owner screen.
To disable password protection
Once you disable your password, the password security screen will
no longer appear.
1.
In the Home screen, scroll to the OPTIONS icon and click.
Handheld — Installation and User’s Guide
42
Get to know your handheld — Using password protection
2.
3.
The Device Options screen appears. Scroll to Security and
click. A dialog box appears, asking you to type your password.
Once you do so, press ENTER to open the Security screen.
While in the Password field of the Security screen, press the
key to change the Password option to Disabled.
SPACE
4.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Device Options screen.
Handheld — Installation and User’s Guide
Get to know your handheld — Summary and tips
43
Summary and tips
In this chapter, you learned about the various components and
features of the handheld. You’ve also performed a basic setup
including setting the date and time, setting message notification,
and enabling password protection. You’re now ready to start
sending email.
Getting to know your handheld - Tips
•
Press the first letter of an item in an options list, menu, or choice list to
jump directly to the item.
•
Press Y to select Yes in a pop-up dialog box.
•
Press N to select No in a pop-up dialog box.
•
Press C or ESC to select Cancel in a pop-up dialog box.
•
Press ALT and click the trackwheel to select an icon. Roll the
trackwheel to move the icon to another position, and click the
trackwheel to “drop” it into the new position.
Handheld — Installation and User’s Guide
2
Start sending email
Now that you’re more familiar with the handheld, you can start
sending and receiving email! The following steps will help you get
started:
1.
Turn on the radio.
2.
Register with the wireless network (if necessary).
3.
Install the Desktop Software on your PC.
4.
Connect the handheld to your PC using the cradle.
5.
Enable email redirection.
6.
Send a test message.
7.
Read the test message.
Turning on/off the radio
When you receive your handheld, you must first insert it into the
charging cradle and allow it to recharge to full battery power. The
wireless radio will be turned off, and the handheld cannot
communicate over the network. You must turn on the radio before
you can send and receive messages.
46
Start sending email — Registering with the network
In the Home screen, scroll to the TURN WIRELESS ON icon
and click.
You will notice that the TURN WIRELESS ON icon was an
antenna, but when you select the icon, the function name changes to
TURN WIRELESS OFF and the icon changes to an airplane. The
airplane icon is a reminder to turn off your handheld’s radio when
on an airplane, in a hospital, or any place that it may interfere with
other radio transmissions and frequencies. The icon will change
depending on whether the wireless radio is on or off.
There should be two messages in the Messages screen when you
first receive your handheld to introduce you to your handheld and
some of its basic features.
Registering with the network
After you turn on the wireless radio, a Registration message should
arrive. In the rare case that the Registration message does not arrive,
check the Home screen to ensure you are in coverage. (You are in
coverage if you have one or more bars beside the coverage indicator
in the top right corner of the Home screen.) Register your handheld
using this procedure.
Handheld — Installation and User’s Guide
Start sending email — Installing the Desktop Software
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
In the Device Options screen, scroll to Network Settings and
click.
3.
In the Network Settings screen, ensure that the Roaming: field
is set to your country (U.S. or Canada) and that the Radio: field
is set to On. Verify that the Status: field is set to Active.
4.
Click to view the menu. Scroll to Register Now and click.
47
If you are in coverage, the Registration message should arrive
within a few seconds.
Note
If the Status: field in the Network Settings screen is not set
to Active, contact customer support.
Installing the Desktop Software
You must install the Desktop Software in order to send and receive
email, synchronize your email and Personal Information
Management data, and use the other Desktop Software tools.
Handheld — Installation and User’s Guide
48
Start sending email — Connect the handheld to your PC
1.
Insert the CD-ROM into the appropriate drive. The Setup
program starts automatically. Follow the instructions on your
screen, using the default paths and names recommended for
the Desktop Software.
2.
One Setup window asks you to select the method of email
redirection: either the BlackBerry Desktop Redirector or the
BlackBerry Enterprise Server. If you are unsure as to which
method you’ll be using to redirect email from your Inbox to
your handheld, contact your IT administrator.
3.
When Setup is complete, you may choose to open the README
file and run the Desktop Software right away. After installation
when you have restarted your PC, you will be prompted to
choose an email box profile from a drop-down list (your profile
is usually your name).
Connect the handheld to your PC
When connecting the handheld to the PC, use only the charging
cradle provided by Research In Motion Limited.
Note
When you first receive your handheld, you must insert it into
the cradle (with the AC connector plugged into a power
outlet) and allow the handheld to fully charge to activate it.
1.
Ensure that you have properly installed the Desktop Software.
If it is not already open, launch the Desktop Manager by
selecting it from the Start>Programs menu.
2.
Insert the end of the cradle cable into a COM port on the back of
your PC. Connect the AC adapter to the cradle cable as shown
below. Plug the AC adapter into an available power outlet.
Handheld — Installation and User’s Guide
Start sending email — Connect the handheld to your PC
3.
Secure the handheld in the cradle by inserting the connector
port on the bottom edge of the handheld into the connector
prongs of the cradle and press firmly in place.
Note
4.
49
If the password is enabled, you must enter it before you can
connect to the desktop. See page 38 for more information
on the password.
In the Desktop Manager, ensure that your PC recognizes a
connection with the handheld. Select Options>Serial Settings to
open the Settings window. Click Detect.
Note
The message “Handheld not found” will appear if the PC
cannot detect the handheld on a serial port.
If the handheld and charging cradle cable both appear to be
connected securely, ensure that no other devices are
sharing the serial port, such as a PCMCIA card or IrDA unit.
Ensure that there is no other connectivity software running
on your PC, and that you are not using the same port as
your mouse.
5.
After connection is successful, click OK to exit the Settings
window. The Desktop Manager will show the handheld’s PIN
and Current Status in the status bar.
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50
Start sending email — Enabling email redirection
Generate a security key for the handheld
1.
When you have connected successfully to your PC, a dialog box
will prompt you to generate an encryption key by moving your
mouse.
2.
To remove the handheld from the charging cradle, brace the
bottom of the cradle with one hand and gently pull the
handheld up out of the cradle.
Enabling email redirection
If your PC will be redirecting email from your desktop to the
handheld, you must run the Desktop Redirector on your PC. (The
Desktop Redirector software is installed at the same time the
Desktop Manager is installed.) To launch the Redirector, select it
from your Start>Programs menu.
In the Redirector Status window, you will notice that the Status
field indicates “Running” and the PIN field shows your handheld’s
personal identification number. Now that you have activated your
handheld and completed the installation, you are ready to begin
sending and receiving email.
If your company will be redirecting email to your handheld using
the BlackBerry Enterprise Server software, you do not have to run
the Desktop Redirector. Please ensure that your IT administrator
has set up your handheld on the BlackBerry Enterprise Server. You
can still use the Redirector Status window to view your email
redirection status. The Status field will show the name of the
BlackBerry Enterprise Server that is redirecting your email.
Handheld — Installation and User’s Guide
Start sending email — Sending a message
51
Sending a message
You can send a message to an existing contact or add a new contact
while composing your message.
Note
You can also compose a message while in the Messages,
Address Book, or Saved Messages screens. Click the
trackwheel to view the menu. Scroll to Compose Message
and click. Follow steps 2-6 below to compose and send
your message.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
In the To: screen, click the trackwheel to view the menu; scroll
to New Address and click. (Once you have entries in your
Address Book, you can scroll to a name. See page 126 for more
information on adding Address Book entries.)
3.
In the New Address screen, enter your own email address
information and press ENTER after each field.
4.
Click the trackwheel to view the menu. Select Save Address by
clicking again. You return to the To: screen with your new
contact selected. Click the trackwheel to view the menu where
you select Email as your send method.
Handheld — Installation and User’s Guide
52
Start sending email — Sending a message
5.
Type a subject line and press ENTER to begin typing your
message. When you are finished composing your message,
click the trackwheel to view the menu; select Send Message by
clicking again.
The Messages screen shows a list of message headers for each
message you’ve sent or received; the header includes the time sent
or received, the recipient or sender, and the subject line. You will see
Handheld — Installation and User’s Guide
Start sending email — Reading a message
53
one of the following icons to the left of the message header to
indicate the message’s status.
Message is being sent
Message has been sent out to the network
Message is pending (will be sent later). This icon
will appear if you are out of a coverage area or the
network is busy.
See Chapter 4 for more information on composing and sending
messages.
Reading a message
When you receive your test message, follow these steps to read it.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, scroll to the new message (the message
header with an unread message icon beside it) and click to view
the menu. Select Open Message by clicking again.
Tip
3.
Open messages quickly by double-clicking the trackwheel.
The new message appears on your screen. Scroll down to read
the entire message. Scroll up past the subject line of the
message to view the current folder, the message status, the
recipient(s), the sender, and the date.
Handheld — Installation and User’s Guide
54
Start sending email — Reading a message
4.
Press ESC to return to the Messages screen or click the
trackwheel to view the menu, then scroll to select your next
option. See Chapter 5 for more information on receiving and
reading messages.
Note
If you slide the handheld out of the holster within five
seconds of notification, the notification stops and the most
recently-received message will be open. If you pull the
handheld out of the holster and quickly replace it,
notification stops but the message will remain closed and
marked unread. See page 37 for more information on
setting message notification options.
Handheld — Installation and User’s Guide
Start sending email — Summary
55
Summary
You’ve just sent and received your first wireless email message! In
this chapter, you learned the steps that are required for email
redirection to occur. You can turn on the radio, register with the
network, install the Desktop Software on your PC, connect the
handheld to your PC, and enable email redirection. You are now
ready to learn more about the Desktop Software.
Handheld — Installation and User’s Guide
3
Using the Desktop Software
The Desktop Software can synchronize your messages, contacts,
appointments, memos, and tasks between your PC and handheld.
You can also backup any important information from the handheld
to your PC, edit the Address Book and AutoText files, restore data
back to the handheld, configure email redirection settings, and load
new applications onto the handheld, all using the Desktop
Software’s convenient Windows interface.
Note
You will find basic instructions in this chapter for using the
Desktop Software and its tools; you can find more detailed
information in the online help. From any window, select
Help to view procedures.
Installation and setup
The “Start sending email” chapter will guide you through the
process of installing the Desktop Software, and connecting your
handheld to the PC for using the Desktop Software tools.
58
Using the Desktop Software — Loading handheld applications
Loading handheld applications
If necessary, use the Application Loader tool to update the software
on the handheld and add any new applications that might be
available.
Note
Before updating your handheld with new software using the
Application Loader, use the Backup and Restore tool to
save any important information from the handheld to your
PC. See page 60 for more information.
1.
Place your handheld in the cradle and connect it to your PC. In
the Desktop Manager, double-click Application Loader. The
Welcome to Application Loader window appears. The
handheld must be connected before you can load new software.
See page 48 for more information on connecting to the PC.
2.
In the Desktop Manager, double-click Application Loader. The
Welcome to Application Loader window appears.
3.
Click Next> to start the process of loading new software onto
your handheld. An Initialization Progress dialog box appears
on your PC to indicate that the Application Loader is
connecting to your handheld and is reading your handheld’s
configuration. At the same time, your handheld’s LCD will
read “Loader activity...”. Wait until initialization is complete
and the dialog box disappears. The Optional Application
Selection window appears, displaying the applications
available that you can choose to download to your handheld.
4.
Select the check boxes next to the names of the applications you
want to load and click Next>. Any applications that do not
have a check mark beside them will be erased from the
handheld (even if you have them currently loaded).
Handheld — Installation and User’s Guide
Using the Desktop Software — Backing up files from handheld to the PC
5.
The Existing Data Preservation window appears. In the
Application Data section, select the check box if you want to
delete the information on your handheld (including your
messages and address book entries). If you select this check
box, ensure that any important information is backed up first.
In the Applications section, select the check box if you wish to
erase the applications from your handheld before loading
updated ones. You should select this option if you are loading
applications after a failed load operation. Click Next> to
continue.
6.
The Summary window appears, displaying the application
versions that will be downloaded to your handheld. Verify that
the information is correct and click Finish.
7.
The Load Progress dialog box appears and the new files are
added to your handheld.
8.
When loading is complete, the Loader dialog box will indicate
whether loading was successful. If loading was not successful,
make sure that your handheld is in the cradle and the cradle is
connected to your PC properly. Then, repeat these steps. Click
OK to return to the Desktop Manager.
Note
59
After the loading process is complete, you will need to turn
on your handheld’s radio to send and receive messages.
See page 45 for more information on turning on the radio.
Backing up files from handheld to
the PC
Use the Backup and Restore tool to save any handheld files to your
PC or restore previously-saved files back to your handheld.
Additionally, you can use it to customize the Address Book and
AutoText files: create new entries, edit existing entries, and delete
Handheld — Installation and User’s Guide
60
Using the Desktop Software — Backing up files from handheld to the PC
the entries on your PC. You can also import your PC’s Address
Book entries onto your handheld.
Note
Before updating your handheld with new software using the
Application Loader, use the Backup and Restore tool to
save any important information from the handheld to your
PC.
See the online help topic “Advanced backup and restore”
for more information on editing AutoText and Address Book
entries.
To backup files from handheld to PC
1.
Place your handheld in the cradle and connect it to your PC. In
the Desktop Manager, double-click Backup and Restore. The
Backup and Restore window appears.
2.
To backup everything on your handheld, click the Backup
button. The Select file for Full Backup window appears. The
default file name will be “Backup-today’s date.ipd”. Select the
location and name of the file as desired and click Save.
3.
A dialog box will chart the progress of the data transfer from
the handheld to your PC. Once the information has been saved
to your PC, you return to the Backup and Restore window.
Note
You can backup specific databases to your PC by
performing an Advanced backup. See the online help topic
“Performing an Advanced backup” for more information.
To import files from your PC to the handheld
If you would like to import entries from your PC to the handheld,
see the online help topic “Importing Address Book entries” for more
information.
Handheld — Installation and User’s Guide
Using the Desktop Software — Backing up files from handheld to the PC
61
To restore files back to the handheld
1.
Place your handheld in the cradle and connect it to your PC. In
the Desktop Manager, double-click Backup and Restore. The
Backup and Restore window appears.
2.
To restore everything that was saved previously from your
handheld, click the Restore button. The Select file for Full
Restore window appears. Select the file name that contains the
information you want to restore and click Open.
3.
A dialog box will chart the progress of the data transfer from
the PC to your handheld. Once the information is retrieved and
organized, another dialog box appears, warning you that you
are replacing the information currently stored in the listed
databases of the handheld.
4.
Click Yes to continue. Once the information has been restored
to your handheld, you return to the Backup and Restore
window.
Note
You can restore only specific databases to your handheld
by performing an Advanced restore. See the online help
topic “Performing an Advanced restore” for more
information.
Handheld — Installation and User’s Guide
62
Using the Desktop Software — Synchronizing email and PIM
Synchronizing email and PIM
Using the Intellisync tool, you can reconcile email messages and
synchronize your PIM applications.
Note
See the online help for complete instructions on reconciling
your email and for specific information based on the PIM
application you use on your PC.
You can also update the handheld’s date and time using the
Intellisync tool. See the online help for information.
In the Intellisync window, click the Auto start button to
specify settings for automatic synchronization.
To configure email reconciliation
Note
Unless you want to specify any personal folders from which
email should be reconciled, the default settings in the Email
Configuration window should be suitable for email
reconciliation.
1.
Place your handheld in the cradle and connect it to your PC. In
the Desktop Manager, double-click Intellisync. The Intellisync
window appears.
2.
Click Configure email.... The Email Configuration window
appears.
3.
In the Folder content synchronization section, select the type of
action that you want to occur when you reconcile your email.
You can change the placement of your email messages on your
handheld only by selecting “Import moves and deletes to
handheld only”. Or you can choose to synchronize any moves
Handheld — Installation and User’s Guide
Using the Desktop Software — Synchronizing email and PIM
63
and deletes on either system by selecting “Synchronize moves
and deletes”.
Note
If you select the second option, you need to select which
location should dominate if a message has been moved or
deleted on both the handheld and the desktop.
4.
In the Personal Folder section, you can select any personal
folders with which you want to synchronize. You can include
these personal folders if you want the email in those folders to
be synchronized with your handheld as well.
5.
Click OK to return to the Intellisync window.
6.
Once you have configured email reconciliation, ensure that the
check box next to Reconcile email is selected in the Intellisync
window. Click Synchronize now to perform the operation.
Note
Email reconciliation transfers the structure of your desktop
folders to your handheld. Therefore, you must perform an
email reconciliation before you will be able to file messages
on your handheld. Each time you create a new folder on
your desktop, you will have to perform an email
reconciliation to transfer the folder to your handheld.
If you use the Application Loader tool and choose to
remove the current information from the handheld, you will
need to perform an email reconciliation to transfer the
folders to your handheld again. See the online help in the
Intellisync tool for more information.
To configure PIM synchronization
1.
Place your handheld in the cradle and connect it to your PC. In
the Desktop Manager, double-click Intellisync. The Intellisync
window appears.
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Using the Desktop Software — Redirecting email
2.
In the Intellisync window, click Configure PIM... to customize
your PIM synchronization settings. The Handheld
Configuration window appears. Select a PIM application
(Address Book, Calendar, MemoPad, or Tasks) and click
Choose.
3.
In the Choose Translator window, select the PC program
(called the “translator”) that you use and click OK.
4.
You can configure other options in these windows such as field
mapping, synchronization filters, and conflict resolution
settings, depending on the translator that you have selected.
See the online help for more information.
5.
Once you have configured all the PIM applications, ensure the
the check box next to Synchronize PIM is selected in the
Intellisync window. Click Synchronize now to perform the
operation.
Redirecting email
The Desktop Redirector will deliver email from your PC to the
handheld, based on how you configure the settings in the Redirector
Settings tool.
Whenever the Desktop Redirector is running, you can double-click
the Desktop Redirector icon in the SysTray to maximize the
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Using the Desktop Software — Redirecting email
65
Redirector Status window, which displays the status of any email
transactions between the handheld and your PC.
WARNING
If you’re using the Desktop Redirector, your computer must
be powered ON at all times with the Desktop Redirector
running. If your computer is turned off, your email will not be
redirected to the handheld. Closing the Redirector Status
window will stop email redirection and the icon will no
longer appear in the SysTray. If you accidentally close
instead of minimize the window, open the program again for
redirection to continue.
If your company uses the BlackBerry Enterprise Server to
redirect email, the Desktop Redirector does not have to be
running in order for your email to be redirected.
To check your email redirection settings
1.
Place your handheld in the cradle and connect it to your PC. In
the Desktop Manager, double-click Redirector Settings. The
Redirector Settings window appears, organized into the
General, Filters, Security, and Advanced tabs.
2.
In the General tab, you can select options for handheld
behaviour when in the cradle, set your auto signature, and turn
off email redirection.
3.
In the Security tab, you can generate security keys for
encryption and decryption of your messages. Unless you
change the settings, you are automatically prompted to
generate security keys when you insert your handheld into the
cradle, if keys need to be generated.
4.
In the Filters tab, you can view the default filters that have been
set for redirecting email to your handheld. These defaults can
be disabled, enabled, or deleted.
•
The CC Default filter sends only the message header to
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Using the Desktop Software — Redirecting email
your handheld when your address appears in the CC: field
of the message.
•
The To: and BCC: Default filter forwards all messages to
your handheld when your address appears in the To: or
BCC: fields of the message.
Note
5.
If the body of your messages aren’t being redirected from
your PC to the handheld, check to see how these
messages are addressed to you. If you are addressed in
the Cc: field of the message, the default filter will not
redirect the body of the message to you.
In the Advanced tab, you can control the settings that affect the
email profile being used, folder redirection settings, and
whether or not you want a copy of messages saved in the Sent
Items desktop folder.
Once you have specified all of your email redirection settings, click
OK.
To add a redirection filter
Filters help you manage your email by automatically performing
actions on received messages using filter settings (rules). Rules are
the sets of conditions and actions that make up a filter. Use the
following procedure to create a new redirection filter:
1.
In the Filters tab of the Redirector Settings window, click New
to open the Add Filter window.
2.
In the Filter Name field, type a name to describe the new filter.
3.
The list of conditions below the filter name can be activated by
selecting the check box beside each field. Any email message
arriving at your desktop that meets the condition(s) will be
subject to this filter.
Handheld — Installation and User’s Guide
Using the Desktop Software — Summary
4.
When you have selected the conditions that must be fulfilled
for this filter, decide whether the message will be forwarded to
the handheld, forwarded with Level 1 priority, forwarded with
only the header, or held at your PC.
5.
When you have set the conditions and actions, click OK. On the
Filters tab you will see the new filter in the list.
67
To rearrange the order of your filters, select the filter you’d like to
move and click the up or down arrow buttons.
Note
As each email message arrives at your PC, the first filter
rule listed that matches the criteria of that message will
dictate whether that message will be redirected. Therefore,
when adding a filter that is more restrictive in nature than
the defaults, ensure that it is placed at the TOP of the filter
list, so that it will be applied first to the incoming messages.
If you have set Inbox Assistant rules on your desktop to
move specific messages to a different folder as soon as
they arrive in your Inbox, these messages will only be
forwarded to your handheld if you specify email redirection
from that folder. You can change the folders from which
email is redirected in the Advanced tab. See the online help
for more information on folder redirection and the Advanced
tab.
Summary
In this chapter, you learned how to use the Desktop Software. You
can update your handheld’s applications, backup and restore
information, synchronize email and PIM, and redirect email. In the
next chapter, you’ll discover more about composing and sending
email.
Handheld — Installation and User’s Guide
4
Composing and sending
messages
In the previous chapters of this guide, you learned about your
handheld’s main components, the general procedures required for
sending and reading messages, and the Desktop Software’s tools.
This chapter explains the different features that the handheld offers
for advanced composing and sending capabilities.
Setting message options
You can change the message options for all message types received, saved, and sent. You can choose:
•
Display Time: shows the time the message was sent or
received.
•
Display Name: shows the name of the sender or the
recipient.
•
Confirm Delete: confirms deletion of messages.
•
Delete On: deletes messages on handheld only or on the
handheld and desktop.
•
Hide Filed Messages: hides filed messages in the
Messages screen.
70
Composing and sending messages — Setting message options
To set message options
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, click the trackwheel to view the menu.
Scroll to Options and click.
3.
The Message List Options screen appears. Scroll to the field
you would like to set, then press the SPACE key to scroll
through your options. Release the SPACE key once you have set
the option to your preference.
4.
When you have made the required changes to the fields, click to
view the menu. Scroll to Save Options and click.
You return to the Messages screen.
Note
You can also change the message options from the Saved
Messages screen.
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Composing and sending messages — Setting message options
71
To set message delete on handheld and desktop
You can configure your Messages screen so that messages deleted
on your handheld are also deleted on your desktop each time you
reconcile email using the Intellisync tool.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Click to view the menu. Scroll to Options and click. In the
Message List Options screen, set the Delete On: field to
Desktop and Handheld.
3.
To test this feature, delete a message on your handheld which
you no longer need. Synchronize email using the Intellisync
tool. (See Chapter 3 or the online help topic “Reconciling email”
for more information.)
The message is deleted from your desktop and your handheld.
Note
Any filed messages that you delete on your handheld will
also be deleted from the corresponding desktop folders as
long as the Delete On: field of the Messages List Options
screen is set to Desktop and Handheld.
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72
Composing and sending messages — Setting level of importance
Setting level of importance
You can change the level of importance of a message that you are
composing.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
In the To: screen while composing a message, click to view the
menu. Scroll to Options and click.
3.
The Current Message Options screen appears. In the
Importance: field, press the SPACE key to change the
importance level of the message you are composing from
Normal to High.
4.
Click to view the menu. Scroll to Save Options and click. You
return to the message you are composing. When you have
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Composing and sending messages — Sending peer-to-peer messages
73
finished composing the message, click to view the menu. Scroll
to Send Message and click.
Note
An exclamation mark appears beside the sent message in
the Messages screen, to indicate that the message was of
high importance. You can also view the importance level of
a message by opening it and scrolling to the top.
Messages that you receive with High importance status will
appear in the Messages screen in bold text. If you set the
Consider PIN Level 1 field to Yes in your Message List
Options, PIN messages will also appear in the Messages
screen in bold text. Once you read the message and return
to the Messages screen, the message is no longer in bold
text. See page 69 for more information on setting Message
List Options.
Sending peer-to-peer messages
A PIN is a number that the wireless data network service uses to
identify each handheld on the network; it is similar to a phone
number. If you know the PIN of another handheld, you can use that
number to send a peer-to-peer message to that handheld directly.
Note
PIN messages do not go through your desktop. They will
not appear in your desktop Inbox or Sent Items lists.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
The To: screen appears. Scroll to and click an existing contact’s
name for which you have a PIN included in the contact’s
information. Click the trackwheel to view the menu. Scroll to
Use PIN and click.
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Composing and sending messages — Sending peer-to-peer messages
3.
Type a subject line and press ENTER to begin composing your
message.
4.
Once you have finished composing your message, click the
trackwheel to view the menu. Scroll to Send Message and click.
You return to the Messages screen where a checkmark will appear
to indicate that the message has been sent. The checkmark will
change to a “D” when the message has been delivered to the user’s
handheld. If you are sending a message to more than one PIN
Handheld — Installation and User’s Guide
Composing and sending messages — Sending one-time messages
75
number, the checkmark will change to a “D” when the message has
been delivered to all the recipients’ handhelds.
Note
To find your PIN number, check the information in the
Status screen of the Options function. You can also find
out your PIN number by placing your handheld in the cradle
and running the Desktop Software.
Sending one-time messages
This send option is a short-cut method and the recipient’s address
will NOT be saved in your Address Book.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
The To: screen appears. Scroll to [Use Once] and click to view
the menu. Select a send method - either Email or PIN. (For this
exercise, select Use Email.)
3.
The One Time Email screen appears and you can type your
contact’s email address. Click the trackwheel to view the menu
and select Continue by clicking again.
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76
Composing and sending messages — Sending messages to many contacts
4.
Type a subject and press ENTER to begin composing your
message. When you are ready to send the message, click the
trackwheel to view the menu. Scroll to Send Message and click.
From the Messages screen you can view the sent message’s status.
Sending messages to many
contacts
You can send a message to more than one recipient and choose
whether recipients are addressed directly (To:), carbon copied (CC:),
or blind carbon copied (BCC:). See the Address Book chapter for
information on adding contacts to your Address Book.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
In the To: screen (after selecting a main recipient and a send
method), click the trackwheel to view the menu. Click either
Add To:, Add Cc:, or Add Bcc:. (For this exercise, select Add
Cc:.)
3.
The Cc: screen appears, listing all of your contacts’ names.
Scroll to a name. (Alternatively, you can type the first letters of
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Composing and sending messages — Customizing the auto signature
77
your contact’s name to start a search and then scroll to the
name.) Click the trackwheel to view the menu, then scroll to
Continue and click.
4.
You return to the To: screen where the additional recipient
appears in the list. Type your subject in the Subject: field and
press ENTER to begin composing your message.
5.
When you have finished composing your message, click to
view the menu. Scroll to Send Message and click.
Note
When you add a recipient to your message, the same send
method (Email or PIN) must be used for all. By default, the
send method selected for the main recipient will be used for
all.
Customizing the auto signature
Once you install the Desktop Software, an auto signature is
included on all email messages sent from your handheld. You can
customize this text in the Redirector Settings tool of the Desktop
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Composing and sending messages — Receiving delivery confirmation
Software. See the online help for more information on how to
change the auto signature.
Note
The auto signature is only included on messages which use
email as the send method. Messages that use the PIN send
method will not have an auto signature included with them.
To disable the auto signature, clear the text in the
Redirector Settings tool of the Desktop Software.
Receiving delivery confirmation
When you send a message to another handheld user using the PIN
method, you receive confirmation when the message has been
delivered. You can also receive confirmation when sending a
message by email.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
Select the recipients of the message by following the procedure
on page 51. In the Subject: field, type , followed by
your subject line.
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Composing and sending messages — Attaching Address Book entries
3.
79
Type your message and then send it. When the message has
been delivered to the recipient’s handheld, you will receive a
new message indicating that your sent message has arrived.
Note
You will have to use the Select Symbol screen (press
ALT+SPACE) to insert the angle brackets in the subject line.
See page 88 for more information.
Attaching Address Book entries
You can send an Address Book entry as an attachment.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
While you are composing your message, click the trackwheel to
view the menu. Scroll to Attach Address and click.
3.
The Attach: screen appears, listing all of your contacts’ names.
Scroll to a contact and click to view the menu. Scroll to Use
Address and click.
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80
Composing and sending messages — Using AutoText
4.
You return to the To: screen and you can see that your message
now contains an Address Book attachment. Click the
trackwheel to view the menu. Scroll to Send Message and click.
See page 126 for information on how to add a new Address Book
entry.
Using AutoText
The handheld’s AutoText function automatically replaces certain
text that you type with pre-programmed text. You can increase how
quickly you compose messages by using AutoText. By configuring
the default AutoText entries and adding new ones to meet your
specific needs, you can use AutoText to:
•
Automatically correct commonly misspelled words.
•
Automatically replace abbreviations and acronyms with
complete words.
•
Automatically enter commonly-used strings of words into a
message by typing only one keyword.
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Composing and sending messages — Using AutoText
•
81
Automatically insert punctuation and symbols into your
message without using the ALT key or symbols library.
Note
There are several shortcuts built into the AutoText function
for inserting macros into messages. These shortcuts
include inserting the time, date, etc. See page 83 for more
information on creating AutoText entries using macros.
How AutoText works
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
While composing your message in the To: screen, type the text
‘hte’. The text ‘hte’ is a default AutoText entry that tells the
handheld to automatically replace the text with the correctly
spelled word ‘the’.
3.
As soon as you press the SPACE key, the correct spelling
replaces the error.
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82
Composing and sending messages — Using AutoText
To add a new AutoText entry
You may want to customize your AutoText database by adding
specific AutoText entries.
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
The Device Options screen appears. Scroll to AutoText and
click. The AutoText screen appears with a list of default
AutoText entries. Click to view the menu. Scroll to New Item
and click. You will be prompted with two fields: When I type:
(for the keyword) and Replace it with: (for what should appear
instead).
3.
Type the keyword and replacement text in each field, then click
the trackwheel to view the menu. Select Save Item by clicking
again.
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Composing and sending messages — Using AutoText
83
You can test your new entry by typing the keyword while you
compose your message.
To add a new AutoText entry using a macro
1.
In the Home screen, scroll to the OPTIONS icon and click. The
Device Options screen appears. Scroll to AutoText and click.
The AutoText screen appears with a list of default AutoText
entries. Click to view the menu. Scroll to New Item and click.
You will be prompted with two fields: When I type: (for the
keyword) and Replace it with: (for what should appear
instead).
2.
After you have entered information in the first field, scroll to
the Replace it with: field and click to view the menu.
3.
Scroll to Insert Macro and click. In the Insert Macro screen,
scroll to a macro and click. The list of macros includes: Short
date, Long date, Short time, Long time, Owner name, Owner
info, Backspace, Delete, and %.
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84
Composing and sending messages — Using AutoText
4.
Once the appropriate macro is in the Replace it with: field, click
the trackwheel to view the menu. Scroll to Save Item and click.
The new AutoText entry will appear in the AutoText entries list in
alphabetical order. When you use this AutoText entry in a message
and press the SPACE key, the corresponding macro is inserted into
your message.
To edit an AutoText entry
You may wish to change a pre-programmed AutoText entry to suit
your needs.
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
The Device Options screen appears. Scroll to AutoText and
click. In the AutoText screen, scroll to the entry you would like
to edit. Click the trackwheel to view the menu. Scroll to Edit
Item and click.
3.
The Edit AutoText screen appears. Press ALT while you roll the
trackwheel to scroll horizontally while you make your edits.
Make your changes to the current entry.
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Composing and sending messages — Using AutoText
4.
85
Click the trackwheel to view the menu. Scroll to Save Item and
click.
You will return to the AutoText screen where you can view your
changes.
Note
You can also edit AutoText entries while you’re composing a
message. In the To: screen, click to view the menu. Scroll
to Edit AutoText and click.
You can also edit AutoText entries in the Backup and
Restore tool in the Desktop Manager. See the Backup and
Restore online help for more information.
To delete an AutoText entry
If you do not wish to keep an AutoText entry (either a default entry
or one that you added), you can delete it.
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
The Device Options screen appears. Scroll to AutoText and
click. In the AutoText screen, scroll to the entry you would like
to delete. Click the trackwheel to view the menu. Scroll to
Delete Item and click.
3.
A dialog box appears asking if you want to delete the entry.
Scroll to Yes and click.
You return to the AutoText screen and you can see that the entry is
no longer listed.
To perform an AutoText search
Rather than scrolling through your list of AutoText entries, you can
perform a search to find an entry quickly.
1.
In the Home screen, scroll to the OPTIONS icon and click.
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86
Composing and sending messages — Automatic formatting
1.
The Device Options screen appears. Scroll to AutoText and
click. In the AutoText screen, type the first letter or first few
letters of the entry you would like to find. For this example,
type the letter ‘t’. (The screen header will display the word
Find:, followed by the letter ‘t’.) The AutoText list will isolate
all entries beginning with the letter ‘t’. Scroll to the desired
entry or type additional letters to further isolate entries.
2.
Scroll to the correct entry, then click the trackwheel to choose to
edit or delete the entry.
Automatic formatting
The handheld’s built-in formatting capabilities extend beyond the
AutoText function to reduce your typing time.
Auto capitalization
As you compose a message, you do not have to worry about
pressing the SHIFT key to capitalize words — the handheld has two
methods of performing capitalization for you.
•
Begin typing; you will see that the first letter you type is
capitalized automatically and that every letter following a
period becomes capitalized too. The handheld recognizes the
beginning of a new sentence and does the work for you.
•
If you want other characters to be capitalized, press and hold
the character key until it becomes capitalized. You must have
the Key Rate option set to either Slow or Fast for this feature to
work. See page 173 for more information on the Screen/
Keyboard options.
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Composing and sending messages — Automatic formatting
87
Auto punctuation
You can insert a period automatically at the end of a sentence or
word by pressing the SPACE key twice. The next letter you type will
be capitalized.
Email fields
You can type an email address in an Email field of the Address
Entry screen without pressing the ALT key! Begin typing an email
address; instead of pressing ALT + L to insert the ‘@’ sign, simply
press the SPACE key to do so. When you press the SPACE key again, a
‘.’ character will be inserted.
To insert a blank space into the Email field, press BACKSPACE and
then press SPACE again. A blank space appears in the field. The next
time you press the SPACE key, the ‘@’ sign appears.
Number fields
You can type numbers in the PIN, Work, Home, Mobile, Pager, and
Fax fields without pressing the ALT key.
To type a number in one of these fields, simply press the associated
character key. For example, to display the number ‘4’, press the ‘R’
key. These fields support all numeric characters and the ‘-‘, ‘+’, ‘x’
and ‘.’ characters without pressing the ALT key.
Number lock
You can activate number lock (num lock) mode to type numbers
without holding down the ALT key. Press ALT + CAP (left SHIFT). Num
lock mode is activated and you can enter numbers in any screen.
Press SHIFT or ALT again to turn off num lock mode
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88
Composing and sending messages — Inserting symbols
Inserting symbols
You can enhance your messages by inserting symbols from the
handheld’s symbols library.
Note
You can insert symbols into screens other than To: (such as
the Address Entry, Search Options, and AutoText
screens) by following steps 2-3.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
In the To: screen with a recipient selected, press ALT+SPACE to
view the Select Symbol screen.
3.
Use the trackwheel to scroll to the symbol that you would like
to insert into your message, then click to insert the symbol.
Handheld — Installation and User’s Guide
Composing and sending messages — Summary and tips
4.
89
You return to your message in the To: screen and the symbol
has been inserted.
Tip
You can also insert international characters/characters with
accents into your messages. When composing a message
or entering text, press and hold a letter key while rolling the
trackwheel to scroll through international characters/
characters with accents. When the desired character
appears, release the letter key.
Summary and tips
In this chapter, you learned more about composing and sending
email. Not only have you learned about sending methods, but you
have also been introduced to the time-saving features such as
automatic formatting and AutoText. In the next chapter you’ll learn
about receiving and reading messages.
Composing and sending messages - Tips
•
Press C to create a new message while in the Messages screen.
•
Press ALT and roll the trackwheel to scroll horizontally in any field
where you can enter or view text.
•
Press SPACE to insert the “@” and “.” characters in an Email field.
•
Press SPACE twice to insert a period while composing a message (the
letter following the period will automatically be capitalized.)
•
Type the first letters of the name or the initials separated by a space to
find a specific contact in the To: field.
•
Press ALT + CAP (RIGHT SHIFT) to turn on caps lock mode (press
SHIFT again to turn it off).
•
Press ALT + NUM (LEFT SHIFT) to turn on num lock mode (press SHIFT
again to turn it off).
•
Press and hold a letter to capitalize it (only works with Key Rate
enabled).
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90
Composing and sending messages — Summary and tips
Composing and sending messages - Tips
AutoText
•
While composing a message, press br + SPACE to enter an open angle
bracket.
•
While composing a message, press ld + SPACE to enter the current
date.
•
While composing a message, press lt + SPACE to enter the current
time.
•
While composing a message, press rb + SPACE to enter a closed
bracket.
Handheld — Installation and User’s Guide
5
Receiving and reading
messages
In this chapter, you will learn about your options for received
messages, how to receive more of a long message, and how to open
file and Address Book attachments.
When you receive a new message, the handheld will display visual
notification on the Home screen, and may provide other
notification, depending on how you have set your notification
options.
Received message options
Once you have read a new message, click the trackwheel to view
your options:
Mark Unread — Mark the current message as unread. If you
synchronize the handheld with your desktop, the message will
remain marked unread on your desktop and your handheld.
File Message — File the current message into a folder that you
choose. If you synchronize with your desktop using the Desktop
Software, the message will be moved into the corresponding
desktop folder.
Save Message — Save the open message. A copy of the message
will be placed in the Saved Messages screen. See page 103 for more
information on how to save messages.
92
Receiving and reading messages — Received message options
Reply to Message — Send a reply to the sender of the open
message, without including the original text. (See Reply with Text
below.) Reply to Message is the default menu option.
Reply to All — Send a reply to all recipients of the message, without
including the original text.
Forward Message — Forward (send) the open message to another
contact. If an attachment is included with the message, it will be
forwarded with the message.
Reply with Text — Send a reply to the sender of the open message.
The text of the original message appears below your reply. All of the
original message is sent, even if it was truncated on your handheld.
Reply to All with Text — Send a reply to all recipients and include
the text of the original message as part of the reply.
Delete Message — Delete the open message.
Show Qualified Address — Show the SMTP address (full address)
of the recipient or sender. This option is only available when you
have your cursor in the From: or To: field of the open message.
Show Friendly Name — Show the first and last name of the sender
or the recipient. This option is only available when you have your
cursor in the From: or To: field of the open message with the
Qualified Address showing.
Add to Address Book — Add the sender of the message to your
Address Book. This option is only available when you have your
cursor in the From: field of the open message. See page 126 for more
information on adding contacts to your Address Book from
messages.
Next Unread — Close the current message and opens the next
unread message.
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Receiving and reading messages — Receiving long messages
93
Previous Message — Close the current message and opens the
previous message.
Next Message — Close the current message and opens the next
message.
Note
If you are using Microsoft Outlook as your
and you reply to a message using your
corresponding message in your Inbox will
read and replied to. If you forward a
corresponding message will be marked
forwarded.
email program
handheld, the
be marked as
message, the
as read and
Receiving long messages
Occasionally, the message you receive may be longer than what the
network can transmit. In this case, the maximum amount of data
allowed is sent to your handheld and the remainder is stored in
your email Inbox. You can receive the rest of your message by
following this procedure:
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Open a message. If the message is too large to view at one time,
you will see the message “More available” at the end. The
remaining number of bytes in the message is also listed. Click
to view the menu. Scroll to More and click.
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94
Receiving and reading messages — Sending file attachments
3.
Once you have selected More, the remaining part of the
message will appear at the end of the existing part of the
message. You can also return to the Messages screen and you
will be notified when the handheld receives the remaining part
of the message. (For this exercise, return to the Messages
screen.)
4.
When more of the message is received, it will be marked
unread again. In the Messages screen, scroll to the unread
message and open it by pressing the ENTER key. Press G to
resume reading the message where you last left off.
Sending file attachments
If you have received a message on your handheld that has a file
attached, you can forward the message to someone else. The
original message (with the attached file) is forwarded through your
email Inbox.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Open a received message that has a file attachment. (If there are
attachments to the message, the number of attachments is
Handheld — Installation and User’s Guide
Receiving and reading messages — Managing Address Book attachments
95
displayed at the top of the message.) The name of the
attachment and the size of the file will appear at the end of the
message.
3.
Click the trackwheel to view the menu. Scroll to Forward
Message and click. Select a recipient and a send method. You
can type a message before you click to view the menu and
select Send Message. The sent message will include the file
attachment.
You return to the Messages screen where you can view the sent
message’s status.
Managing Address Book
attachments
The handheld supports attachments in the form of Address Book
entries. If you have received a message with this type of attachment,
follow this procedure to open the attachment and add it to your
handheld’s contact database:
1.
In the Home screen, scroll to the MESSAGES icon and click.
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Receiving and reading messages — Adding contacts to Address Book
2.
Open a received message and read it. (If there are attachments
to the message, the number of attachments is displayed at the
top of the message.) Scroll to the end of the message; if there is
an Address Book attachment for you to open, you will see its
name and size.
3.
With your cursor in the name of the Address Book attachment,
click the trackwheel to view the menu. Click Open Attachment.
The Address Attachment screen opens and you can view the
information.
4.
Click the trackwheel to view the menu. Scroll to Save Address
and click.
The attachment is added to your Address Book and you return to
the open message.
Adding contacts to Address Book
When you receive a new message from someone who is not
currently in your handheld’s Address Book, you can add the
address from the open message.
Handheld — Installation and User’s Guide
Receiving and reading messages — Adding contacts to Address Book
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Open a received message and read it. Scroll to the top of the
message. Place your cursor in the From: field and click to view
the menu.
3.
Scroll to Add to Address Book and click. The new contact’s
information will be shown in the Edit Address screen. Add any
information you would like to include for this contact.
97
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98
Receiving and reading messages — Summary and tips
4.
Click to view the menu and select Save Address by clicking
again.
The contact is added to your Address Book and you return to the
open message.
Summary and tips
In this chapter, you learned about reading and receiving messages.
You can set received message options, retrieve long messages,
manage file attachments, open address book attachments, and add
attachments to your Address Book. Now that you know the basics
of reading and receiving email, you are ready to learn more about
managing messages.
Receiving and reading messages - Tips
•
Press ALT and roll the trackwheel to page up and down in the
Messages screen.
•
Press M to go to the Messages screen while in the Home screen or
Saved Messages screen.
•
Press V to go to the Saved Messages screen while in the Home
screen or Messages screen.
•
Press T to go to the top of a list or open message.
•
Press B to go to the bottom of a list or open message.
•
Press ALT and roll the trackwheel to scroll horizontally in any field
where you can enter or view text.
•
Press ALT + ENTER to page up in an open message.
•
Press ENTER to page down in an open message.
•
Press ALT and roll the trackwheel to scroll one screen at a time.
•
Press G to return to the last cursor position if you choose to close a
message before you’ve finished reading.
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Receiving and reading messages — Summary and tips
99
Receiving and reading messages - Tips
•
Press N to go to the next message when viewing or next day when in
the Messages screen.
•
Press P to go to the previous message when viewing or next day when
in the Messages screen.
•
Press U to go to the next unread message in the list.
•
Press R to reply without text to the sender only.
•
Press F to forward the message.
Handheld — Installation and User’s Guide
6
Managing messages
Chapters 4 and 5 discuss the features and functions that the
handheld provides for sending and receiving messages. Now, find
out how you can organize, customize, and search your list of
messages more efficiently.
Filing messages
Once you have installed the Desktop Software and have
synchronized your handheld and your PC, you can file messages
into folders. (See chapter 2, “Start Sending Email”, for more
information on installing the Desktop Software.)
The first time you synchronize your handheld and PC, the names
and structure of the folders in your desktop email program are
imported onto the handheld. If you file a message on your handheld
and then synchronize with your desktop, the messages are moved
and filed as you have specified.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, scroll to a message and click to view
the menu. Scroll to File Message and click.
102 Managing messages — Filing messages
3.
In the File Message screen, select the folder in which you want
to store the message. You can expand the folders that appear in
the File Message screen to go to one of your Inbox subfolders.
Click to view the menu, then select Open Folder by clicking
again.
4.
Once you have found the folder into which you want to file the
message, click to view the menu. Scroll to File Message and
click.
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Managing messages — Saving messages 103
You return to the Messages screen, where your message will appear
with a file folder icon beside it if you have filed the message into a
folder other than the Desktop or Inbox.
Note
You can also file a message while it is open.
You cannot create a new folder using your handheld. If you
want a new folder on your handheld, you must create it in
your desktop email program, then perform an email
reconciliation to transfer the new folder to your handheld.
If you do not want to show filed messages in the Messages
screen, set the Hide Filed Messages option to Yes in the
Message List Options screen. See page 70 for more
information on setting the Message List Options.
To review filed messages
After a message has been filed, you can verify in which folder the
message was placed by opening the message and scrolling to the top
of the screen. The Folder: field will indicate in which folder the
message is filed.
Saving messages
Save important messages by copying them to a separate list. It is
important to save any messages you want to keep for future
reference. If the handheld needs to delete old messages to free
memory space, saved messages are not deleted. If you have set the
Message List Options to delete messages from the desktop and the
handheld, you should save messages if you do not want them
deleted from your handheld upon email reconciliation. See page 118
for more information on deleting messages from both systems.
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104 Managing messages — Saving messages
To save a received or sent message
You may wish to save a received or sent message to retain it for
future use.
Note
An icon in front of the message header indicates message
status (i.e., sent, received, etc.). See page 34 for an
explanation of each icon.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, scroll to a received or sent message and
click to view the menu. Scroll to Open Message and click.
3.
Click the trackwheel to view the menu. Scroll to Save Message
and click. The message “Copying to saved folder...” flashes on
the screen and the message is copied to the Saved Messages
screen but also remains in the Messages screen.
4.
Return to the Messages screen by clicking to view the menu,
scrolling to and clicking Close. Exit to the Home screen. In the
Home screen, scroll to the SAVED MESSAGES icon and click.
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Managing messages — Saving messages 105
5.
The Saved Messages screen appears and you can see that the
message has been copied into this folder.
Now that the message has been saved, you can delete the message
from the Messages screen. See page 115 for more information on
deleting messages.
To remove messages from the Saved Messages screen
You can remove sent and received messages from the Saved
Messages screen by deleting them.
1.
In the Home screen, scroll to the SAVED MESSAGES icon and
click.
2.
In the Saved Messages screen, scroll to a saved message and
click to view the menu.
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106 Managing messages — Saving messages
3.
Scroll to Delete Message and click. A dialog box appears,
asking if you want to delete the message. Click Yes.
Note
If you have deleted the message from the Messages
screen and then delete it from the Saved Messages
screen, the message will no longer be on your handheld. If
you have chosen to delete messages from both the
handheld and the desktop during email reconciliation, the
message will be moved to the Deleted Items folder on your
PC. See page 118 for more information on deleting
messages on the desktop and handheld.
To save a message while composing
You may wish to save a message that you have not finished
composing, so that you may complete it and send it at a later time.
1.
In the Home screen, scroll to the COMPOSE icon and click.
2.
While composing a message in the To: screen, click the
trackwheel to view the menu. Scroll to Save Message and click.
3.
The Messages screen appears. An icon beside the message
indicates that the message is saved but has not been sent. The
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Managing messages — Searching messages 107
message you save while composing is saved in the Messages
screen, not in the Saved Messages screen.
4.
To resume composing, scroll to the saved message and click to
view the menu. Scroll to Open Message and click. The saved
message opens and you can resume composing.
5.
When you’ve finished composing, click the trackwheel to view
the menu. Choose to save again or to send the message.
Searching messages
Use the handheld’s search function to locate specific messages in
seconds. You can specify and save the terms of several searches and
use them at any time. You can also perform a one-time search. Two
default searches (Incoming Messages and Outgoing Messages) are
saved on the handheld.
Note
You can also search for messages while in the Messages
and Saved Messages screens.
To perform a search
1.
In the Home screen, scroll to the SEARCH MESSAGES icon
and click.
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108 Managing messages — Searching messages
2.
The Search Messages screen appears. In the Name:, Subject:,
and Message: fields, type the keywords for which you want to
search.
Note
You can search for a name stored in your Address Book
while in the Search Messages function. With your cursor in
the Name: field, click the trackwheel to view the menu.
Scroll to Select Name and click. In the Address Book
screen, select the name for which you would like to search.
Click the trackwheel to view the menu. Scroll to Use
Address and click. You return to the Search Messages
screen with your selected name in the Name: field.
3.
In the In: field, press the SPACE key to select where you want to
search for the name that you have entered. Choose from Any
Address Field, To: field, From: field, Cc: field, or Bcc: field.
4.
Select the folder in which you want to search for messages. The
default is All Folders, but you can select a specific folder. In the
Folder: field, press the SPACE key. The Select Folder screen
appears, listing the top level structure of your folders. Scroll to
your mailbox and click to view the menu. Select Open Folder
by clicking again. Continue opening folders until you find the
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Managing messages — Searching messages 109
one in which you want to search, then click to view the menu.
Scroll to Select Folder and click.
Note
Folders which contain subfolders are marked with a file
folder icon with a ‘+’ inside of it.
Selecting a very specific folder greatly limits the scope of
your search. If you are at the lowest level folder and want to
move up to broaden your search, click to view the menu.
Scroll to Move Up and click.
5.
Select the types of messages that you want the results of the
search to show. In the Show: field, press the SPACE key to select
the type of messages to show. The default is to show all sent
and received messages. You can view only the sent messages,
only the received messages, or only the saved messages which
match your search terms.
6.
After you have set the terms of your search, click the
trackwheel to view the menu.
7.
To perform a one-time search without saving any of the terms
that you have specified, scroll to Search and click.
To save the terms of your search, scroll to Save Search and click.
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110
Managing messages — Searching messages
The Save Search screen appears. Type a name for your search
in the Title: field. Indicate any shortcut key that you want
associated with that search. Click to view the menu. Scroll to
Save and click.
The results of your search are displayed in the Search screen.
Note
Once you saved a search and have specified a hotkey, you
can use ALT + the hotkey to carry out the search in the
Messages, Saved Messages, or Search Messages
screens.
When you enter text in the Subject: or Message: field, the
Search Messages function will search for phrases
containing these characters in the subject line and the body
of your messages.
You can clear a field by clicking to view the menu, scrolling
to Clear and clicking. If you want to clear all the fields in
your search and restate your search terms, click to view the
menu, scroll to New Search and click. The fields in the
Search Messages screen are reset to the default values.
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Managing messages — Searching messages 111
To edit a search
1.
In the Home screen, scroll to the SEARCH MESSAGES icon
and click.
2.
The Search Messages screen appears. Click the trackwheel to
view the menu. Scroll to Recall Search and click.
3.
Your saved searches are listed. Select the search that you want
to edit then click to view the menu. Scroll to Edit Search and
click.
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112
Managing messages — Searching messages
4.
The Save Search screen appears. In this window, you can
change any of the information in the fields. Once you have
made your changes, click to view the menu. Scroll to Save and
click.
The results are displayed in the Search screen.
To edit a search once
1.
In the Home screen, scroll to the SEARCH MESSAGES icon
and click.
2.
The Search Messages screen appears. Click the trackwheel to
view the menu. Scroll to Recall Search and click.
3.
Your saved searches are listed. Select the search that you want
to edit then click to view the menu. Scroll to Select Search and
click.
4.
The details of the search you have selected are displayed and
you can edit any of the fields. Once you have made your
changes, click to view the menu. Scroll to Search and click.
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Managing messages — Searching messages 113
The results are displayed in the Search screen.
Note
The changes you make to the search are not saved. If you
want to save your changes, select Save Search from the
menu. The Save Search screen appears. Click to view the
menu, scroll to Save and click.
To delete a search
1.
In the Home screen, scroll to the SEARCH MESSAGES icon
and click.
2.
The Search Messages screen appears. Click the trackwheel to
view the menu. Scroll to Recall Search and click.
3.
Your saved searches are listed. Select the search that you want
to delete then click to view the menu. Scroll to Delete Search
and click.
4.
A dialog box appears asking if you are sure you want to delete
the selected searches. Click Yes to delete the search.
You return to the Search Messages screen and you can see that the
search is no longer listed.
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114
Managing messages — Searching messages
To search for the sender
When you have a received message selected in the Messages screen,
you can search for all messages received from that contact. This
feature is helpful if you want to search for all messages relating to a
new message that you have received.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Select a received message from the contact for which you want
to search then click to view the menu. Scroll to Search Sender
and click.
All messages from that sender are shown in the Search screen.
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Managing messages — Deleting messages 115
Deleting messages
Although the handheld has ample memory for storing messages,
you should delete unnecessary messages in order to manage the list
more efficiently.
Note
If the handheld’s memory is full and you receive new
messages, the handheld will delete the oldest messages in
the Messages screen to accommodate new ones. Saved
messages will not be deleted.
To delete a message from the Messages screen
If you are in the Messages screen, you can delete a message without
opening it. This procedure also applies for deleting messages from
the Saved Messages screen.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, scroll to the message that you want to
delete and click to view the menu. Scroll to Delete Message and
click.
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116
Managing messages — Deleting messages
3.
A dialog box appears, asking if you want to delete the message.
Click Yes. (This dialog box appears only if Confirm Message
Delete is enabled in the Messages List Options screen.)
You return to the Messages screen and you can see that the message
is no longer listed.
Note
If you request more of a message, you should not delete
the message until you have received all the information.
See page 93 for more information on receiving long
messages.
To delete an open message
You can delete a message while it is open without returning to the
Messages screen.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Open the message you want to delete by clicking to view the
menu, scrolling to Open Message and clicking.
3.
Click the trackwheel to view the menu. Scroll to Delete Message
and click. A dialog box appears, asking if you want to delete the
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Managing messages — Deleting messages 117
message. Click Yes. (This dialog box appears only if Confirm
Message Delete is enabled in the Messages List Options
screen.)
You return to the Messages screen and you can see that the message
is no longer listed.
To delete multiple messages
You can delete all messages prior to a particular date by selecting a
date field.
1.
In the Home screen, scroll to the MESSAGES icon and click. In
the Messages screen, scroll to a date field.
2.
With the date field selected, click to view the menu. Scroll to
Delete Prior and click.
3.
A dialog box appears, asking if you are sure you want to delete
all messages sent or received prior to and including that date.
Click Yes.
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118
Managing messages — Deleting messages
You return to the Messages screen and you can see that the
messages are no longer listed.
Tip
You can also delete multiple messages that aren’t datespecific. In the Messages screen, hold the SHIFT key while
rolling the trackwheel to select more than one message.
Click the trackwheel to view the menu. Select Delete
Messages and click to delete the messages that you have
selected.
To delete messages on the handheld and the
desktop
You can configure the Messages screen so that messages deleted on
your handheld are deleted on your desktop (and vice versa) each
time you reconcile email.
1.
In the Home screen, scroll to the MESSAGES icon and click. In
the Messages screen, click to view the menu. Scroll to Options
and click.
2.
In the Message List Options screen, set the Delete On: field to
Desktop and Handheld. (See page 69 for more information on
setting the Message List Options.)
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Managing messages — Editing messages 119
3.
To test this feature, delete a message on your handheld which
you no longer need. Reconcile your email using the Desktop
Software. (See Chapter 3 or the “Reconciling email” topic of the
Intellisync online help.)
The message is deleted from your desktop and your handheld.
Note
Any messages previously filed which you delete on your
handheld will also be deleted from the corresponding
desktop folder as long as the Delete On: field in the
Messages List Options screen is set to Desktop and
Handheld.
Editing messages
After you have a sent a message, you can edit its text, add or change
the recipient, or change the send method.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, scroll to a sent message that you want
to edit and click to view the menu. Scroll to Edit Message and
click.
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120 Managing messages — Resending a message
3.
The text of the message will appear where you can make your
changes. Once you have finished making changes, click to view
the menu. Scroll to Send Message and click.
You return to the Messages screen.
Resending a message
If, for some reason, your message is not sent properly on the first
attempt, you can resend the message to the same recipient. If you
want to send the message to a different recipient, you must use the
Forward Message or Edit Message options.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
In the Messages screen, scroll to the message that you want to
resend and click to view the menu. Select Open Message by
clicking again.
3.
The text of the message will appear. Click to view the menu.
Scroll to Resend Message and click.
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Managing messages — Marking a message as unread 121
You return to the Messages screen and your message will be sent
again.
Note
If you are resending the message due to a failed
transmission, scroll to the top of the original message to find
out why the message did not send properly. See the
Desktop Software online help for explanations of possible
error messages.
Marking a message as unread
You can mark any message on the handheld unread. When you
synchronize your handheld with the Desktop Software, the
messages will remain marked unread on both your desktop and
your handheld.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Scroll to a read message. Click to view the menu. Scroll to Mark
Unread and click.
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122 Managing messages — Marking all messages read
The message will be marked unread.
Note
You can also mark an open message unread by clicking to
view the menu, scrolling to Mark Unread and clicking
again.
You can also mark multiple messages as unread. In the
Messages screen, hold the SHIFT key while rolling the
trackwheel to select multiple messages. Click the
trackwheel to view the menu. Scroll to Mark Unread and
click.
If you mark a message unread on your handheld which has
already been read on your desktop, and you synchronize
your handheld and your PC, the message will be marked
read on both your handheld and your desktop.
You can use this procedure if you want to mark an unread
message read. In the Messages screen, click to view the
menu. Scroll to Mark Read and click.
Marking all messages read
If you have many messages on your handheld which you have not
read but you have read them on your desktop, you may wish to
mark all messages read.
1.
In the Home screen, scroll to the MESSAGES icon and click.
2.
Scroll to the top of the list and select the date field.
3.
Click to view the menu. Scroll to Mark Prior Read and click.
Handheld — Installation and User’s Guide
Managing messages — Summary and tips 123
All messages in the list will be marked as read.
Tip
You can also mark a set of messages as read. In the
Messages screen, hold the SHIFT key while rolling the
trackwheel to select more than one message. Click the
trackwheel to view the menu. Scroll to Mark Read and click.
Summary and tips
In this chapter, you learned how to manage your messages more
effectively. Message management on the handheld is similar to
managing messages on your PC; you can file, save, search, or delete
messages at your convenience. In the next chapter you’ll discover
the various features of the handheld’s Address Book.
Managing messages - Tips
•
Press ALT + I to view all Inbox messages. Press ALT + O to view
Outbox messages.
•
Press ALT + a hotkey to carry out a search in the Search Messages,
Messages, or Saved Messages screens. You can specify the hotkey.
•
Press V to go to the Saved Messages screen while in the Home
screen or Messages screen.
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124 Managing messages — Summary and tips
Managing messages - Tips
•
Press ALT + U to toggle between marking a message unread or read.
•
Press H to toggle the Hide Filed Messages setting.
•
Press DEL with a date field highlighted to delete all messages prior to
and including the selected date.
Handheld — Installation and User’s Guide
7
Using the Address Book
The handheld contains an Address Book for storing various contact
information. The Address Book allows you to keep a customized
record of email addresses, mailing addresses, titles, and pager, fax,
business, and home phone numbers. You can include PIN numbers
for contacts who also have handhelds. It also stores personal
information about specific contacts in the form of notes.
Setting Address Book options
In your Address Book options, you can decide how you want to sort
your addresses, whether or not you want confirmation of deleted
addresses, and whether or not you want to allow duplicate names.
1.
In the Home screen, scroll to the ADDRESS BOOK icon and
click.
2.
In the Address Book screen, click to view the menu. Scroll to
Options and click.
3.
The Address Book Options screen appears, displaying the
following three options:
•
Sort By: Select how you want to sort the addresses in your
Address Book. The default is First Name.
•
Confirm Address Delete: Select whether or not you want
to confirm deleting Address Book entries. By default, this
126 Using the Address Book — Adding addresses
option is set to Yes.
•
Allow Duplicate Names: Select whether or not you want
to allow more than one entry for the same name. By
default, this is set to Yes.
4.
Scroll to the field you would like to set, then press the SPACE
key to scroll through your options. Release the SPACE key once
you have set the option to your preference.
5.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Address Book screen.
Note
You can also open the Address Book Options screen from
the To: screen when composing a message.
Adding addresses
To add an individual contact’s information to the Address Book,
follow this procedure:
Handheld — Installation and User’s Guide
Using the Address Book — Adding addresses 127
1.
In the Home screen, scroll to the ADDRESS BOOK icon and
click.
2.
In the Address Book screen, click to view the menu. Scroll to
New Address and click.
3.
Type your contact’s information and press ENTER after each
field. You can also type your contact’s full name in the First: or
Last: field and press ENTER. The first name will appear in the
First field and the last name will appear in the Last: field.
Note
4.
You can have up to three email addresses for the same
Address Book entry. To add more than one email address
click to view the menu, scroll to Add Email and click. An
additional field appears in the New Address screen and
you are able to add a second email address. When you
compose a message to a contact with multiple email
addresses and select the email send method, you will be
prompted to select which address to use.
To save your contact information, click to view the menu. Scroll
to Save Address and click.
Handheld — Installation and User’s Guide
128 Using the Address Book — Adding addresses
Your new contact’s name will appear in alphabetical order in your
Address Book.
Note
Instead of adding all your contacts manually to your
handheld, you can import them from your PC. See the
Backup and Restore online help for more information.
Address Book fields
The New Address screen has the following fields.
First: Type your contact’s first name. This field accepts alphanumeric and symbol characters.
Last: Type your contact’s last name. This field accepts alphanumeric and symbol characters.
Email: Type your contact’s email address. This field supports alphanumeric and symbol characters. Press the SPACE key once to insert
the ‘@’ sign; press the SPACE key again to insert a ‘.’ (period). If you
continue to press SPACE, you can continue to insert periods. To
insert a blank space, press the BACKSPACE key and then the SPACE
key again.
Handheld — Installation and User’s Guide
Using the Address Book — Adding addresses 129
PIN: Type your contact’s PIN number. This number, unique to each
handheld, is assigned by the wireless data network service and
allows you to send a message to another handheld without using an
email address. You do not have to press the ALT key to enter
numbers in this field.
Title: Type your contact’s job title/position.
Company: Type the name of the company for which your contact
works.
Work: Type your contact’s business phone number. This field
supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’
characters without having to hold down the ALT key.
Home: Type your contact’s home phone number. This field
supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’
characters without having to hold down the ALT key.
Mobile: Type your contact’s mobile phone number. This field
supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’
characters without having to hold down the ALT key.
Pager: Type your contact’s pager number. This field supports
numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters
without having to hold down the ALT key.
Fax: Type your contact’s fax number. This field supports numeric
characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters without
having to hold down the ALT key.
Address 1: Type your contact’s street address.
Address 2: Type any further information for the address. (A second
address field is provided for long addresses.)
City: Type your contact’s city.
Handheld — Installation and User’s Guide
130 Using the Address Book — Viewing addresses
State/Prov: Type your contact’s state or province.
ZIP/Postal Code: Type your contact’s zip code or postal code.
Country: Type you contact’s country.
Notes: Type any reference notes you would like to keep about your
contacts. This field supports alpha-numeric and symbol characters.
Press the ENTER key for a new line.
Viewing addresses
You can view the information for a specific contact in the form of an
on-screen business card.
1.
In the Home screen, scroll to the ADDRESS BOOK icon and
click.
2.
In the Address Book screen, select the name of the contact
whose information you want to view. Click to view the menu.
Scroll to View Address and click.
3.
A virtual business card appears listing all the information
you’ve entered for this contact.
Tip
Press the first letter of the field name. The cursor will move
to that field. For example, if you have entered a fax number
and you press ‘F’ in this screen, you move to the Fax field.
Editing addresses
You can edit the information in any of the fields of an address entry.
Some Address Book fields are limited to numeric characters and
only a few alpha characters.
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Using the Address Book — Deleting addresses 131
1.
In the Home screen, scroll to the ADDRESS BOOK icon and
click.
2.
In the Address Book screen, select the Address Book entry that
you want to edit and click to view the menu. Scroll to Edit
Address and click.
3.
In the Edit Address screen, use the trackwheel to move from
field to field. Press the ALT key as you roll to scroll horizontally
through the text to make your edits.
4.
When you have made all the changes to the address fields, click
to view the menu. Select Save Address by clicking again
Note
In the Address Entry screen, click the trackwheel to view
the menu where you can clear fields and add Email fields.
Simply scroll to choose the field and click to clear or add.
Deleting addresses
You can delete old addresses from your Address Book to save
memory space.
1.
In the Home screen, scroll to the ADDRESS BOOK icon and
click.
2.
In the Address Book screen, scroll to the contact that you want
to delete. Click to view the menu. Scroll to Delete Address and
click.
3.
A dialog box appears, asking if you want to delete the address.
Select Yes by clicking the trackwheel. (This dialog box will
appear only if Confirm Task Delete is enabled in the Address
Book Options screen.)
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132 Using the Address Book — Searching addresses
You return to the Address Book screen and you can see that the
entry is no longer listed.
Note
You can also delete addresses in the Edit Address and
View Address screens.
Searching addresses
The handheld’s powerful search tool enables you to go directly to a
specific contact so you do not have to scroll through a lengthy
address list.
1.
In the Home screen, scroll to the ADDRESS BOOK icon and
click.
2.
In the Address Book screen, type the first letter or letters of the
name of the contact that you want to find. The letter or letters
you type appear in the screen header, preceded by the word
Find:.
3.
To return to your complete list of contacts, click to view the
menu. Scroll to View All and click.
Note
The handheld searches the First, Last, and Company
names of contacts to find the first instance of your search.
As you type more letters for your search, fewer matches will
appear.
Summary and tips
In this chapter, you learned how you can store address information
for each person or company that you might want to contact. Not
only are you familiar with the various address book fields, but you
can also add, view, edit, delete, and search for addresses. In the next
Handheld — Installation and User’s Guide
Using the Address Book — Summary and tips 133
chapter you will
appointments.
learn
about managing
your
tasks and
Using the Address Book - Tips
•
Press the associated key on the keyboard while in number fields (like
PIN) to insert numbers without using the ALT key.
•
Press SPACE to insert the “@” and “.” characters in an Email field.
•
Type the first letters of the name or the initials separated by a space to
find a specific contact in the Address Book screen.
Handheld — Installation and User’s Guide
8
Managing Tasks and
Appointments
The handheld includes a Tasks function and a Calendar function to
help you manage and schedule appointments and tasks. Use the
Tasks function to make a list of tasks to be completed. Use the
Calendar function to keep track of appointments and events,
including the duration of the appointment, the location, and any
additional notes.
Note
You can copy Task and Calendar entries from your PC to
your handheld using the Intellisync tool. See the Intellisync
online help for more information.
Using the Tasks function
The handheld’s Tasks function allows you to keep a list of tasks to
be completed. Tasks can be sorted by subject, priority, due date, or
status.
To set task options
1.
In the Home screen, scroll to the TASKS icon and click.
2.
In the Tasks screen, click to view the menu. Scroll to Options
and click.
136 Managing Tasks and Appointments — Using the Tasks function
3.
The Tasks Options screen appears, displaying the following
two options:
•
Sort By: Select how you want to sort the tasks in your
Tasks screen. Choose from Subject, Due Date, Status, or
Priority.
•
Confirm Task Delete: Select whether or not you want to
confirm deleting task entries. By default, this option is set
to Yes.
4.
Scroll to the field you would like to set, then press the SPACE
key to scroll through your options. Release the SPACE key once
you have set the option to your preference.
5.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Tasks screen.
To add tasks
1.
In the Home screen, scroll to the TASKS icon and click.
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Managing Tasks and Appointments — Using the Tasks function 137
2.
In the Tasks screen, click the trackwheel to view the menu.
Scroll to New Task and click.
3.
In the New Task screen, complete the information for the task.
Press ENTER after each field. In the Status:, Priority:, and Due
Date: fields, use the SPACE key to scroll through your options.
Release the SPACE key once you have set the field to your
preference.
4.
Click to view the menu, then scroll to Save Task and click.
Your new task will be listed in the Tasks screen with one of the
following three icons beside it, depending on the task’s status.
Icon
Description
The task has been completed.
The task has been deferred or is waiting.
The task has not been started or is in progress.
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138 Managing Tasks and Appointments — Using the Tasks function
Task fields
The Tasks screen contains the following fields.
Task: Type the subject of the task.
Status: Choose the status of the task. Your options are Not Started,
In Progress, Completed, Waiting, and Deferred. The default is Not
Started.
Priority: Choose the priority of the task. Your options are Normal,
Low, and High. The default is Normal.
Due: Select the date by when the task is to be completed. Your
options are None or By Date. If you select None, no due date will be
recorded for this task. If you select By Date, you can select the date
on which this task is due.
Notes: Type any reference notes you would like to keep about the
task.
To view and edit tasks
1.
In the Home screen, scroll to the TASKS icon and click.
2.
Scroll to the task that you want to view or edit, then click to
view the menu. Select Open Task by clicking again.
3.
The Edit Task screen appears with the task details listed. Edit
the task by changing the fields in this screen.
4.
Once you have finished viewing or editing the task, click to
view the menu. Scroll to Save Task and click.
You return to the Tasks screen.
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Managing Tasks and Appointments — Using the Tasks function 139
To delete tasks
1.
In the Home screen, scroll to the TASKS icon and click.
2.
In the Tasks screen, scroll to the task you want to delete, then
click to view the menu. Scroll to Delete Task and click.
3.
A dialog box appears, asking if you want to delete the task.
Click Yes. (This dialog box appears only if you have set the
Confirm Task Delete field to Yes in the Tasks Options screen.)
You return to the Tasks screen and you can see that the task is no
longer listed.
Note
Delete all completed tasks by scrolling to Delete Completed
and clicking.
You can also delete tasks in the Edit Task screen.
To change a task’s status
1.
In the Home screen, scroll to the TASKS icon and click.
2.
In the Tasks screen, select the task for which you want to
change the status, then click to view the menu.
3.
Depending on the task’s current status, scroll to either Mark
Completed or Mark In Progress and click.
The task’s status is changed.
Note
You can only change the status of a completed task to “In
Progress”. You can mark a task “Completed” if it is marked
“Deferred”, “Waiting”, “Not Started”, or “In Progress”. To
change a task to a status other than “Completed” or “In
Progress”, edit the task. See page 138 for more information
on editing tasks.
Handheld — Installation and User’s Guide
140 Managing Tasks and Appointments — Using the Calendar function
Using the Calendar function
The handheld’s Calendar function displays appointments in either
Month, Week, Day, or Agenda view. Although the default is Day
view, you can change the view at any time.
To set Calendar options
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the Calendar screen, click to view the menu. Scroll to
Options and click.
3.
The Calendar Options screen appears, displaying the
following three options:
4.
•
First day of week: Set on which day your week starts. The
default is Sunday.
•
Start of day: Set the time at which your day starts. By
default, this option is set to 9:00 a.m.
•
End of day: Set the time at which your day ends. By
default, this option is set to 5:00 p.m.
Scroll to the field you would like to set, then press the SPACE
key to scroll through your options. Release the SPACE key once
you have set the option to your preference.
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Managing Tasks and Appointments — Using the Calendar function 141
5.
Click the trackwheel to view the menu. Scroll to Save Options
and click.
You return to the Calendar screen.
To switch views
In the Calendar screen, click to view the menu. Scroll to View
Day, View Week, View Month, or View Agenda and click,
depending on which view you would like to use. If you switch
to another view and then exit the Calendar, that view will
appear the next time you open the function.
Day view
This view displays all appointments for the given day. The subject
of the appointment appears beside the start hour and a sidebar
spans the length of the appointment.
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142 Managing Tasks and Appointments — Using the Calendar function
Week view
This view displays all appointments for the current week; you can
scroll up and down vertically through them. All appointments are
marked with an outlined box spanning the length of the
appointment. If the appointment is an all-day appointment, dots
will span the entire day. When your cursor is on an appointment,
the subject and location of your appointment are displayed at the
bottom of the screen. Press the ALT key while rolling the trackwheel
to scroll horizontally through the appointments.
Handheld — Installation and User’s Guide
Managing Tasks and Appointments — Using the Calendar function 143
Month view
When you first switch to Month view, your cursor will be on today’s
date and you can scroll horizontally through the days of the month.
Days with appointments will have a black bar to the left of the day.
The size of the bar depends on the length of the appointment. For
example, a one-hour appointment will have a short bar, while a four
hour appointment will have a long bar. If the appointment is an allday appointment, the day will be bolded. The position of the bar
depends on the start time set for the appointment. For example, the
bar for afternoon appointments will typically appear near the
bottom of the date.
Agenda view
This view displays only the days on which you have appointments,
allowing you to see your “agenda”. The appointments appear in
chronological order starting with the earliest appointments at the
top. Each entry in the Agenda view includes the time, the subject,
and the location of the appointment. A sidebar to the left of the start
time spans the length of the appointment. If you have set a reminder
for the appointment, an alarm icon appears beside the subject.
Handheld — Installation and User’s Guide
144 Managing Tasks and Appointments — Using the Calendar function
To add appointments
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the Calendar screen, click to view the menu. Scroll to New
Appointment and click.
3.
In the New Appointment screen, use the trackwheel to go from
field to field, adding information for the appointment. Press
ENTER to go to the next field.
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Managing Tasks and Appointments — Using the Calendar function 145
4.
In the Reminder: field, select how early you want to be notified
of the appointment. If you do not wish to be reminded of the
appointment, set this field to None.
5.
If the appointment will occur regularly, set the Recurrence:
field to reflect how often the appointment should appear in
your calendar. See page 146 for more information on setting
recurring appointments.
6.
To save your appointment, click to view the menu. Scroll to
Save Appointment and click.
You return to the Calendar screen.
Note
You will always be notified of pending appointments with
reminders, even if you have turned off your handheld.
Appointment fields
The New Appointment screen contains the following fields:
Subject: Type the subject for the appointment.
Location: Type the location where the appointment is to be held.
Date: Select the date of the appointment. The default is today’s date.
Start Time: Select the start time for the appointment. The default is
the current time, rounded to the nearest hour. (You can change the
hour and minutes settings by pressing the SPACE key.)
End Time: Select the end time for the appointment. The default is an
hour after the start time. (You can change the hour and minutes
settings by pressing the SPACE key.)
Reminder: Select how early you want to be notified of the
appointment. The default is 15 minutes in advance of the start time.
Handheld — Installation and User’s Guide
146 Managing Tasks and Appointments — Using the Calendar function
Recurrence: Set whether or not the appointment is a recurring
appointment. The default is None. See below for more information
on setting the recurrence for appointments.
Notes: Type any reference notes you want associated with this
appointment.
To set recurring appointments
You can specify that the same appointment reappears in your
Calendar at regular intervals.
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the New Appointment screen, add the information for your
appointment.
3.
In the Recurrence: field, press the SPACE key. The Set
Recurrence screen appears.
4.
In the Recur: field, press the SPACE key until the desired option
appears on screen. Your options are: Day, Week, Month, and
Year. (For this example, select Day to set an appointment
recurring on a daily basis.)
Handheld — Installation and User’s Guide
Managing Tasks and Appointments — Using the Calendar function 147
5.
In the Every: field, press the SPACE key until the desired
amount of time between appointments appears on screen. (For
this example, select 2 to set an appointment recurring every
second day.)
6.
In the End: field, set the specific date on which the recurring
appointment should end. (By setting this field to Never, you
will have a constant recurring appointment.)
Note
7.
If you set your appointment to recur weekly, you can specify
the day(s) of the week on which it should recur. If you set
your appointment to recur monthly or yearly, you can set the
day on which the appointment will recur.
The terms of the recurrence are shown after the End: field. If
you are satisfied with these terms, click to view the menu.
Scroll to Save Recurrence and click.
Handheld — Installation and User’s Guide
You return to the New Appointment screen with your recurring
appointment settings entered. Save your appointment by clicking to
view the menu, scrolling to Save Appointment and clicking.
To view appointments
In Day, Week, or Agenda view, you can see the specifics for your
appointment by selecting the appointment, clicking to view the
menu, scrolling to View Appointment and clicking.
In Month view, you can view the appointments for the selected day
by following this procedure:
1.
In the Calendar screen, select a day that has appointments and
click to view the menu. Scroll to View Appointments and click.
The appointments for the selected day are listed.
Managing Tasks and Appointments — Using the Calendar function 149
Note
When you view appointments in Month view, you are not
switching your view. The appointments for the selected day
are listed in Day view but your overall view remains as
Month view.
2.
If you want to view the details of the appointment, edit it, or
delete it, click to view the menu. Scroll to View Appointment,
Edit Appointment, or Delete Appointment and click.
3.
Press ESC to return to Month view.
To view today’s appointments
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the Calendar screen, click the trackwheel to view the menu.
Scroll to Today and click. The appointments for today’s date
appear in your chosen Calendar view.
Note
In Agenda view, if you do not have appointments for the
current date, the next day that has appointments will be
displayed.
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150 Managing Tasks and Appointments — Using the Calendar function
To view next and previous
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the Calendar screen, click the trackwheel to view the menu.
Scroll to Next (or Previous) and click. The next (or previous)
day, week, or month is shown.
Note
In Agenda view, you will see the next or previous day with
appointments scheduled. Viewing the next or previous
day’s appointments is useful if you have many
appointments and do not want to continue scrolling through
your agenda.
To view the appointments for a specific date
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the Calendar screen, click the trackwheel to view the menu.
Scroll to Go to Date... and click. In the dialog box that appears,
select the date for which you would like to view appointments
and click.
The appointments for that date appear, in your chosen Calendar
view.
To edit appointments
1.
In the Home screen, scroll to the CALENDAR icon and click.
2.
In the Calendar screen (in either Day or Agenda view), scroll to
an appointment and click to view the menu. Scroll to Edit
Appointment and click.
3.
The Edit Appointment screen appears, displaying all of the
details for the appointment. Edit the information in any of the
fields. To edit the Date:, Start Time:, End Time:, or Reminder:
Handheld — Installation and User’s Guide
Managing Tasks and Appointments — Using the Calendar function 151
fields, press SPACE key to scroll between options. Release the
SPACE key once you have set the field to your preference.
4.
To edit the settings for recurring appointments, scroll to the
Recurrence: field and press the SPACE key. The Set Recurrence
screen appears, allowing you to change any of the settings.
Click to view the menu, then scroll to Save Recurrence and
click.
5.
Click the trackwheel to view the menu, then select Save
Appointment by clicking again.
You return to the Calendar screen.
Note
If you are in Week or Month view, you can either switch to
Day or Agenda view to edit the appointment, or view the
appointment and then edit it. See page 148 for more
information on viewing appointments.
To delete appointments
1.
In the Home screen, scroll to the CALENDAR icon and click.
Handheld — Installation and User’s Guide
152 Managing Tasks and Appointments — Summary and tips
2.
In the Calendar screen, scroll to the appointment that you want
to delete (in Day, Week, or Agenda view) or the day on which
there are appointments to delete (in Month view). Click the
trackwheel to view the menu. Scroll to Delete Appointment(s)
and click.
3.
A dialog box appears, asking if you want to delete the
appointment. Click Yes. If your appointment is a recurring
appointment, you can delete all occurrences of the appointment
or just the one you have selected.
You return to the Calendar screen and you can see that the
appointment is no longer listed.
Note
If you are deleting appointments in Month view, all
appointments for the day you select will be deleted. You
must switch to Day, Week, or Agenda view to delete a
specific appointment.
Appointments which are more than 30 days old are
automatically deleted.
Summary and tips
In this chapter, you learned how you can organize your time and
projects using the Tasks and Calendar functions. You can add, view,
edit, delete, and set options for both tasks and appointments. In the
Tasks screen, you can modify the status of your tasks so that you
know which of your projects have been completed. In the Calendar
screen, you can switch between four different views. In the next
chapter, you’ll examine the MemoPad and Calculator functions.
Managing tasks and appointments - Tips
•
Press DEL to delete a task or appointment
•
Press T to go to the top task or appointment in the list.
Handheld — Installation and User’s Guide
Managing Tasks and Appointments — Summary and tips 153
Managing tasks and appointments - Tips
•
Press B to go to the bottom task or appointment in the list.
•
Press C to create a new task or appointment.
Tasks
•
Press M to mark an “In Progress” task as “Completed” or a
“Completed” task as “In Progress”.
Calendar
•
Press D to switch to Day view.
•
Press W to switch to Week view.
•
Press M to switch to Month view.
•
Press A to switch to Agenda view.
•
Press S to scroll through all the possible calendar’s views.
•
Press T to go to Today in the Calendar screen.
•
Press P to go to the previous day/week/month in the Calendar screen.
•
Press N to go to the next day/week/month in the Calendar screen.
•
Press ALT + A to display the next calendar reminder.
•
Press G to go to a specific date.
•
Press ENTER to create an appointment at a selected time.
•
Press SHIFT and roll the trackwheel in Day or Week view to highlight
the hours during which an appointment will take place. When you
create the new appointment, the start time and end time fields will
already be set.
Handheld — Installation and User’s Guide
9
Using the MemoPad and
Calculator
The handheld contains a MemoPad for recording lists, notes, or
other important information that you type aside from email
messages.
A Calculator function is also included, which helps you to perform
simple mathematical operations and conversions.
Using the MemoPad function
You can use the MemoPad function to add, edit, view, and delete
important memos.
To add memos
1.
In the Home screen, scroll to the MEMOPAD icon and click.
2.
In the MemoPad screen, click to view the menu. Scroll to New
Memo and click.
156 Using the MemoPad and Calculator — Using the MemoPad function
3.
Type a title for your memo and press ENTER. Then type the
body of the memo.
4.
Once you have finished composing the memo, click to view the
memo. Select Save by clicking again.
You return to the MemoPad screen where your new memo appears
in alphabetical order.
Note
You must include a title in order to save your memo.
To view memos
1.
In the Home screen, scroll to the MEMOPAD icon and click.
2.
In the MemoPad screen, select the name of the memo that you
want to view. Click to view the menu. Scroll to View Memo and
click.
Handheld — Installation and User’s Guide
Using the MemoPad and Calculator — Using the MemoPad function 157
The full memo appears on the screen.
Note
You can edit a memo you are viewing by clicking to view the
menu. Scroll to Edit Memo and click.
To edit memos
1.
In the Home screen, scroll to the MEMOPAD icon and click.
2.
In the MemoPad screen, select the memo you want to edit and
click to view the menu. Scroll to Edit Memo and click.
3.
In the Memo screen, you can add or edit text. Press the ALT key
as you roll to scroll horizontally through the text.
4.
When you have finished making changes to your memo, click
to view the menu. Select Save by clicking again.
Note
You can clear the Title: field and the entire body of a memo.
Scroll to the field that you want to clear (either the Title field
or the body) and click to view the menu. Scroll to Clear Field
and click. The field is erased and you can add new text.
To delete memos
1.
In the Home screen, scroll to the MEMOPAD icon and click.
2.
In the MemoPad screen, scroll to the memo you want to delete.
3.
Click to view the menu. Scroll to Delete Memo and click. A
dialog box appears asking if you want to delete the memo.
Scroll to Yes and click.
Handheld — Installation and User’s Guide
158 Using the MemoPad and Calculator — Using the Calculator function
You return to the MemoPad screen and you can see that the memo
is no longer listed.
Note
You can delete memos only in the MemoPad screen.
Using the Calculator function
Use the handheld’s calculator function to perform simple
mathematical operations and conversions.
Tip
Using the keyboard, you can type numbers and
mathematical operators in the Calculator without pressing
the ALT key.
To perform mathematical operations
You can use the handheld’s calculator to perform mathematical
operations.
1.
In the Home screen, scroll to the CALCULATOR icon and
click.
2.
The Calculator screen appears. Use the keyboard to enter the
first number of the mathematical calculation. Using the
trackwheel, scroll to the operator you want and click.
Handheld — Installation and User’s Guide
Using the MemoPad and Calculator — Using the Calculator function 159
3.
Enter the next number of the mathematical calculation. Using
the trackwheel, scroll the trackwheel to the equal sign and click.
The result of the calculation appears.
Note
You can add, recall, and clear the calculator’s memory if
you want to save the results of a particular calculation. The
current contents of the memory are shown at the top of the
screen.
Pressing ENTER will perform the same action as scrolling to
the equal sign on the handheld’s calculator display and
clicking.
Press C or the BACKSPACE key to clear the handheld’s
display.
To use the tape
You can use the Calculator’s Tape feature to record and display
your series of calculations. You can review, edit, delete, or insert
entries on the tape.
1.
In the Home screen, scroll to the CALCULATOR icon and
click.
2.
In the Calculator screen, scroll to Menu and click. Select Switch
to Tape by clicking again.
Handheld — Installation and User’s Guide
160 Using the MemoPad and Calculator — Using the Calculator function
3.
Scroll through your calculations on the tape to review them.
4.
Scroll to an entry that you want to change, then click to view
the menu. Scroll to edit the entry, insert a new entry, or delete
the entry and click.
Handheld — Installation and User’s Guide
Using the MemoPad and Calculator — Using the Calculator function 161
5.
The results of your change are shown on the main calculator
display. To return to the calculator, click to view the menu.
Scroll to Return to Calculator and click.
Note
You can clear the entries on the tape by clicking to view the
menu, scrolling to Clear Tape and clicking. The result of the
calculations is not cleared, just the entries on the tape.
To perform conversions
You can use your handheld’s calculator to convert numbers to and
from metric. You can perform the following conversions:
centimetres to inches, metres to feet, metres to yards, kilometres to
miles, kilograms to pounds, and Celsius to Farenheit and vice versa.
1.
In the Home screen, scroll to the CALCULATOR icon and
click.
2.
In the Calculator screen, type the number that you want to
convert.
3.
Scroll to Menu and click. Scroll to Metric to Imperial... or
Imperial to Metric... and click, depending on which way you
want to convert the number. (For this exercise, select Metric to
Imperial.)
Handheld — Installation and User’s Guide
162 Using the MemoPad and Calculator — Using the Calculator function
4.
A second menu appears where you can select the type of
conversion to perform.
The results of the conversion are shown on the calculator’s display.
To exit the calculator
In the Calculator screen, scroll to Menu and click. Scroll to
Close and click.
Handheld — Installation and User’s Guide
Using the MemoPad and Calculator — Summary and tips 163
Summary and tips
In this chapter, you learned how to use the MemoPad function and
the Calculator function. You can not only add, edit, and view
memos in the MemoPad screen, but you can also perform
mathematical operations, use the tape, and perform conversions in
the Calculator screen. In the next chapter you’ll find out how to
customize your handheld’s options.
Using the MemoPad and Calculator - Tips
MemoPad
•
Press T to go to the top memo in the list.
•
Press B to go to the bottom memo in the list.
•
Press ESC to exit the MemoPad screen.
•
Press DEL to delete a memo.
•
Press ENTER to view a memo.
Calculator
•
Press D to add.
•
Press F to subtract.
•
Press X or A to multiply.
•
Press S to divide.
•
Press Z or (SPACE key) to change the sign.
•
Press V to find the square root of a number.
•
Press J to recall the memory.
•
Press K to clear the memory.
•
Press L to add the number into memory.
•
Press G to see the result of your calculation.
•
Press C to clear the calculator screen.
Handheld — Installation and User’s Guide
10
Customizing your
handheld’s options
In the “Get to know your handheld” chapter, you learned about the
procedure for setting message notification options. Now, refer to
this chapter to learn how to customize the handheld’s many other
options to suit your specific needs.
Setting the alarm
The handheld has an Alarm function that you can set to tone at the
same time every day. Choose from six different tone settings and
three volume levels.
1.
In the Home screen, scroll to the ALARM icon and click.
2.
The Daily Alarm screen appears. Scroll to the field you would
like to set, then press the SPACE key to scroll through your
options. Release the SPACE key once you have set the field to
your preference.
166 Customizing your handheld’s options — Setting the alarm
3.
Once you have set the Alarm to your preference, click to view
the menu. Scroll to Save Options and click.
Note
When the alarm sounds, press any key to silence it. This
action will not disable the alarm; it will sound at the set time
again even if it has been silenced. To disable the alarm, set
the Alarm On/Off field to Off.
Alarm fields
The Daily Alarm screen contains the following fields:
Time: Set the time at which you want the alarm to sound. The
default is 12:00 AM.
Alarm On/Off: Select whether or not you want the alarm to sound.
The default is Off.
Tune: Select the tune you wish to hear when the alarm sounds. The
default is Tune 3. You can hear each tune by scrolling through the
options.
Volume: Select the volume at which you wish to hear the alarm.
Your options are: Low, Medium, and High. The default is Low.
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Customizing your handheld’s options — Customizing handheld options 167
Customizing handheld options
You can customize any of the handheld’s options by following this
general procedure:
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
The Device Options screen appears. Scroll to the handheld
option that you want to change and click the trackwheel.
3.
Scroll to the field that you want to change, then press the SPACE
key to scroll through your options. Release the SPACE key once
you have set the field to your preference.
4.
Once you have set the options to your preference, click to view
the menu. Scroll to Save Options and click.
You return to the Device Options screen.
Handheld — Installation and User’s Guide
168 Customizing your handheld’s options — Handheld options
Handheld options
The following pages list the handheld’s options and provide page
references for further information.
About
The About screen contains handheld copyright information. You
cannot change the information in this screen. Press the ESC key to
return to the Device Options screen.
Auto On/Off
Use the automatic on/off feature to maximize battery life and to
maintain optimal, extended messaging performance.
Note
Both Weekday and Weekend options have an Enable/
Disable field. You must set this field to Enable in order for
the handheld to turn on and off automatically.
Weekday On: Set the handheld to turn on automatically at a specific
time throughout the week
Weekday Off: Set the handheld to turn off automatically at a
specific time throughout the week
Weekend On: Set the handheld to turn on automatically at a
specific time on the weekend
Weekend Off: Set the handheld to turn off automatically at a
specific time on the weekend
AutoText
The AutoText screen contains a list of all current AutoText entries.
You can add, edit, and delete entries as you wish. See page 80 for
more information on how to work with AutoText entries.
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Customizing your handheld’s options — Handheld options 169
Date/Time
Set the date and time so that your messages contain the correct time
stamp.
Note
You can set the date and time automatically by
synchronizing your handheld with your PC. See the
Intellisync online help for more information.
Time Zone: Select your time zone. The handheld will automatically
adjust the time depending on the time zone. The default is the
Eastern (-5) time zone.
Daylight Savings: Select whether or not you want daylight savings
to be adjusted automatically. By default, the handheld is set to
adjust for daylight savings (Support). The setting only needs to be
set once. It should only be set to Ignore if you live in a state or
province that does not recognize daylight savings. When this setting
is set to Support, the handheld will automatically adjust the time on
the proper date.
Time: Set the current time
Format: Select a 12 hour or 24 hour clock
Date: Set the current date
Note
The information that you set in the Time, Format, and Date
fields will appear on the handheld’s Home screen and on
the password security screen.
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170 Customizing your handheld’s options — Handheld options
Message Services
Email Service: Choose the default email service. Any new messages
will be sent to the message service selected. The default message
service information entry is Desktop.
Note
The email service provided should be correct in most
cases. We recommend against changing this field.
Network Settings
Roaming: Choose the country you are in - either Canada or the
United States. Subscribers in each respective country will have their
home country as the default setting.
Note
It is possible to get a BlackBerry service that allows you to
switch dynamically between both Canada and the United
States. There is an additional charge for cross-border
roaming. Talk to a representative at your point of purchase
for more information.
Radio: Turn the handheld’s radio on or off. In certain situations,
such as travelling by plane, it is important to turn off the radio in
your handheld to prevent radio frequency interference. See page 45
for a shortcut for turning your radio on and off.
Status: Shows the status of the network. It is set to either Pending or
Active, depending on what you have specified in the Roaming field.
Note
You can re-register with the network in the Network
Settings screen. Click to view the menu, scroll to Register
Now and click. Unless you have been advised to do so, or if
you have just received your handheld and it is not working,
we recommend against registering your handheld more
than once.
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Customizing your handheld’s options — Handheld options 171
Notify
You can set the handheld message notification to tone/vibrate,
vibrate, tone, or none. See page 37 for more information on how to
set the notification options.
In Holster: Customize the way that the handheld notifies you of a
new message while it is in the holster. Your options are: Tone,
Vibrate, Vibrate+Tone, or None. The default notification setting is
Vibrate+Tone.
Out of Holster: Customize the way that the handheld notifies you
of a new message when it is out of the holster. Choose from: Tone,
Vibrate, Vibrate+Tone, or None. The default notification setting is
Tone.
Tune: Select the tune you wish to hear when you are notified of a
new message. The default is Tune 1. You can hear each tune by
scrolling through the options.
Volume: Select the volume for your notification tune. Choose from
Low, Medium, High, Escalating, or Off. If you set your notification
type to vibrate and set the Volume: field to Low, the handheld will
vibrate only once when a new message arrives. If you set this field
to Medium, High, or Escalating, the handheld will vibrate twice
when a new message arrives.
Note
The Escalating option provides you with quiet notification
progressing to louder notification.
Number of Beeps: Select the number of beeps the handheld should
make before notification stops. Choose from 1 to 5 beeps.
Repeat Notification: Set whether or not you want to be reminded of
unread messages waiting. Choose from:
•
Low -- the LED will flash and the handheld will tone or
Handheld — Installation and User’s Guide
172 Customizing your handheld’s options — Handheld options
vibrate once every 15 minutes for 30 minutes
•
Medium -- the LED will flash and the handheld will tone
or vibrate once every 10 minutes for an hour
•
High -- the LED will flash and the handheld will tone or
vibrate once every 5 minutes for 2 hours
•
LED Only -- the LED will flash for 15 minutes
•
Off -- you will not be reminded.
Note
If you have set your In Holster and Out of Holster
notification to None, the only reminder notification you will
receive will be the flashing LED. If you want Tone or Vibrate
reminder notification, you must change your regular
notification settings.
Level 1 Notify Only: Select whether or not you want to be notified
of all messages or only those with a level 1 priority. Choose from
either Yes or No.
Note
You will always be notified of pending appointments with
reminders, even if you have turned off your handheld.
The priority of messages forwarded to your handheld is
dependent upon the filter rules set in the Desktop Manager.
See Chapter 3 or the Redirector Settings online help for
more information on filters.
Consider PIN Level 1: Select whether or not you want PIN
messages to be considered level 1 priority. Choose from either Yes
or No. The default is Yes. If you set this field to Yes and have the
Level 1 Notify Only field set to Yes, you will be notified of Level 1
messages, PIN messages, and pending appointments only.
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Customizing your handheld’s options — Handheld options 173
Owner
This information appears on the password security screen (if you
have set a password). If you do not enter any owner information, a
default message will appear on the password security screen.
Name: Type your name.
Information: Type any extra information that you want to appear
on the password security screen. We recommend that you include
your own (or your company’s) contact information in case the
handheld is lost.
Screen/Keyboard
In the Screen/Keyboard screen, you can change the LCD screen’s
appearance by adjusting contrast levels and font size. You can also
change the key rate and tone.
Screen Contrast: Adjust the screen’s contrast if you’re having
trouble seeing the interface. If you are using the handheld in low
light, try the backlighting feature instead.
Font Size: Set the size of the font to be used on the screen. Choose
from Small Font or Large Font. The default is Large Font.
Key Tone: Set the key tone field to On if you want the handheld to
emit a tone each time a key is pressed.
Key Rate: Set the speed (Slow, Fast, or Off) at which your cursor
moves whenever the BACKSPACE, ENTER, or SPACE key is pressed
and held. The default setting is Slow.
Note
For all other keys, the Key Rate setting controls an auto
capitalization feature. With Key Rate set to either Slow or
Fast (i.e., Key Rate must be enabled), you can press and
hold a key to capitalize it.
Handheld — Installation and User’s Guide
174 Customizing your handheld’s options — Handheld options
Security
In the Security screen, you can set your password options to ensure
greater handheld security.
Password: Select whether or not you want to enable a password on
the handheld. The default is Disabled.
Security Timeout: Set the duration of time (in minutes) that the
handheld is idle before the password security screen appears. The
default setting is 2 minutes.
Note
The password security screen will prompt you to “Press any
key”. Type the first letter of your password to gain access to
the Enter Password dialog box. Type the remaining letters
of your password to resume using the handheld.
Once you have set a password, you need to enter it to use
the Security screen again. You will also need to enter the
password when using the Security screen, as well as
Application Loader. See page 40 for information on how to
set your password.
Status
The Status screen provides information about the handheld and the
wireless network. You cannot edit this information.
Signal: Indicates the strength of the handheld’s network signal.
Battery: Indicates the percentage of remaining battery life.
Memory Free: Indicates the amount, in bytes, of available RAM.
File Free: Indicates the amount, in bytes, of available memory to
store messages, address entries, and AutoText entries.
PIN: Indicates the handheld’s address number. Other handheld
users can use this address number to send messages directly to you.
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Customizing your handheld’s options — Handheld options 175
ESN: Indicates the handheld’s serial number.
O/S: Indicates the version of the Operating System.
Flash Size: Indicates the amount of flash memory on your
handheld.
Address Book: Indicates the current version of the Address Book
function.
AutoText: Indicates the current version of the AutoText feature.
Calculator: Indicates the current version of the Calculator function.
Calendar: Indicates the current version of the Calendar and Tasks
functions.
Crypto SK: Indicates the current version of the Crypto SK DLL.
Database: Indicates the current version of the Database DLL.
MemoPad: Indicates the current version of the MemoPad function.
Message List: Indicates the current version of the Messages
function.
Ribbon: Indicates the current version of the functions list on the
Home screen.
Secure Transport: Indicates the current version of the Secure
Transport DLL.
Serial Db Access: Indicates the current version of the Backup and
Restore protocol DLL.
UI: Indicates the current version of the User Interface.
Handheld — Installation and User’s Guide
176 Customizing your handheld’s options — Handheld options
Storage Mode
If you are not going to use your handheld for an extended period of
time (more than two weeks), you should put it into storage mode.
Putting the handheld into storage mode is different than just
turning it off and as a result, the current date and time and the
encryption keys are lost.
1.
In the Home screen, scroll to the OPTIONS icon and click.
2.
In the Device Options screen, scroll to Storage Mode and click.
The following message appears: “Storage mode powers off
device to save battery life. Continue?” Scroll to Yes and click.
3.
The following message appears: “Entering storage mode will
lose current time. Continue?” Scroll to Yes and click.
To activate your handheld again, insert it into the charging cradle,
connect the cradle to a power outlet, and after a few moments the
Home screen will appear.
Note
You can also activate the handheld from storage mode by
inserting a fine-tipped instrument such as a paperclip into
the reset hole located on the back of the handheld.Ensure
that the handheld is fully charged before you use it again.
See page 21 for more information on charging the
handheld.
Ensure that you set the date and time and generate new
encryption keys after you activate your handheld again. If
you do not generate new encryption keys, email redirection
will not occur. (See the Redirector Settings online help for
more information on generating encryption keys.) If you do
not set the date and time, messages will be stamped with
the date of January 1 and will be placed at the bottom of
your Messages screen. (See the Intellisync online help for
more information on updating the handheld’s date and time
automatically.)
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Customizing your handheld’s options — Summary 177
Summary
In this chapter, you discovered how to customize your handheld’s
options. You can set a number of handheld features, including the
alarm, auto on/off, AutoText, date/time, message services, network
settings, notify, owner, screen/keyboard, security, and status.
Knowing how to customize these options allows you to personalize
your handheld and optimize its performance.
Handheld — Installation and User’s Guide
11
Frequently asked questions
This chapter includes answers to some common questions about the
handheld.
Alarm
Why is my alarm not sounding when I’ve set the time?
•
Ensure that you have enabled the alarm by setting the Alarm
On/Off field to ‘On.’ When the alarm is set, a bell icon appears
on the Home screen. See page 165 for information on setting
this field.
Battery
What should I do when I see the message “Battery too low for
handheld usage”?
•
Press any key to close this dialog box. Recharge the handheld’s
battery. See page 21 for information. The handheld can be kept
at a full charge by simply “topping up” the battery every day
for 10-15 minutes. From an empty battery, a full charge can be
achieved in approximately 3 hours. It is not necessary to
completely drain the battery before recharging.
What should I do if my handheld does not turn on?
•
Make sure that the internal battery has been fully charged.
(There should be five bars beside the battery indicator in the
Home screen if the battery is fully charged.)
180 Frequently asked questions — Storage
•
If the handheld does not turn on after charging the battery,
reset the handheld. See page 188 for more information.
Storage
What should I do if I won’t be using my handheld for a short
period of time?
•
If you expect that you will not be using your handheld for a
short period of time (two weeks or less), you should turn the
handheld off. In the Home screen, scroll to the POWER OFF
icon and click on the functions list.
•
When you want to turn the handheld back on, simply press the
silver key.
What should I do if I won’t be using my handheld for a longer
period of time?
Before storing your handheld for an extended period of time, you
should save information on the handheld to your PC using the
Desktop Software’s Backup and Restore tool.
•
If you expect that you will not be using your handheld for
many weeks or months, then you should put the handheld in
Storage Mode. In the Options function, scroll to Storage Mode
and click. Click Yes in the two dialog boxes that follow. The
handheld shuts down, and after approximately 24 hours enters
a special storage state. You should store the handheld in a cool,
dry place. When you press any keys or click the trackwheel
while the handheld is in this state, it will not respond.
•
To reactivate the handheld, you must insert the handheld into
the charging cradle, as you did when you first received your
handheld, and recharge the battery. The handheld should then
turn on and display "Initializing".
All of your stored addresses and messages will be preserved while
the handheld is in storage mode. However, the handheld will no
Handheld — Installation and User’s Guide
Frequently asked questions — Home screen 181
longer have the correct date and time or encryption key. To reset the
date and time, see “Customizing your handheld’s options” on
page 167, or to update it automatically, simply synchronize the
handheld with the Desktop Software’s Intellisync tool. You can
generate a new encryption key in the Security tab of the Desktop
Software’s Redirector Settings tool.
Home screen
How can I return to the Home screen?
The screen that displays the functions list and the date and time is
called the Home screen.
•
Press the ESC key repeatedly until you return to the Home
screen. See page 23 for more information on other
shortcuts.
•
Select Close from an application’s menu or, in the Device
Options screen, scroll to the [Return to Home Screen]
option and click.
LCD screen
What can I do if my LCD screen seems faint?
•
Check the Screen/Keyboard option in the Device Options
screen. See page 167 for more information on how to set
options.
•
While the handheld is on, press the silver key once to activate
backlighting. See page 29 for more information.
The backlighting on my display screen keeps disappearing.
•
The LCD backlighting will turn off after 20 seconds if you have
not pressed a key or the trackwheel.
Handheld — Installation and User’s Guide
182 Frequently asked questions — Messages
Messages
Why did I have two messages on my handheld before I turned
on the radio?
•
These messages are pre-loaded to help you learn about the
handheld when you first receive it.
Why are my messages not being sent out?
You can tell that messages have not been sent because they have a
clock icon beside them.
•
Check that the handheld’s radio has been turned on (select
the TURN WIRELESS ON icon), and that you are within
range of network coverage (check the coverage indicator in
the Home screen). See page 45 for more information.
•
Check the Network Settings screen to ensure that your
handheld has been activated on the network. If the Status:
field in this screen is Pending, call 1-877-BLK-BERRY to
have your handheld activated.
•
You can try resending your message. As long as there is a
clock icon beside the message when you resend it, another
attempt is made to transmit the original message. A copy is
not sent. See page 120 for more information on how to
resend messages.
Why am I not receiving all my messages?
There are several reasons why email may not be redirected to your
handheld.
•
Is your PC turned on? If you are using the Desktop
Redirector to forward your email, your desktop computer
must be on any time you want to receive messages on your
handheld. If your company is using the BlackBerry
Enterprise Server to forward your email, you do not need
to leave your PC turned on.
Handheld — Installation and User’s Guide
Frequently asked questions — Messages 183
•
Is the Desktop Redirector running? If you are using the
Desktop Redirector to forward your email, verify that it is
running; its icon should be in the Windows SysTray on
your PC. If your company is using the BlackBerry
Enterprise Server to forward your email, check the
Desktop Redirector for possible error messages. See the
Desktop Redirector online help included with the software
for information.
•
Is your handheld in the cradle connected to your PC? By
default, if the handheld is in the cradle, you will not
receive any messages on your handheld while the Desktop
Software is running. Take the handheld out of the cradle to
find out if the messages are forwarding properly.
•
Have you created Microsoft Exchange Inbox assistant rules?
If you have set up Inbox assistant rules that move new
messages from the Inbox to another folder, they will not be
forwarded to your handheld because the Inbox assistant
moves them before they are forwarded to your handheld.
To forward email from one of these subfolders, you must
change the folder redirection settings in the Advanced tab
of the Desktop Software’s Redirector Settings tool. See the
online help for more information.
•
Have you set filter rules? Check the filters in the Redirector
Settings tool to make sure the messages you want to
receive are being forwarded. See the Redirector settings
online help for more information on these filters.
•
Have you set the filter order correctly? The order that the
filters appear in your list reflects the order that they will be
applied to new messages. You should check to see if one of
your filters is preventing desired messages from being
redirected to the handheld.
Handheld — Installation and User’s Guide
184 Frequently asked questions — Punctuation
What should I do if a message is returned?
Returned messages will have an ‘x’ beside them in the Messages
screen.
•
Open the message and scroll to the top. The Message
Status field indicates why the message was returned.
Follow the instructions given there. See the Desktop
Redirector online help for more information and a list of
possible error messages.
I am not being notified when new messages arrive, even
though I have set the handheld to notify me.
•
Ensure that the volume setting of the notification options is set
to either Low, Medium, High, or Escalating, rather than Off.
With the volume set to Off, the beeper will not sound when
new messages arrive.
•
Ensure that the Level 1 Only setting in your notification options
is set to No. When this field is set to Yes, you will only be
notified of level 1 messages, rather than all messages. See
page 171 for more information on the notification options.
•
In the Notify screen, set the Repeat Notification: field to Low,
Medium, High, or LED only so that you are reminded of
unread messages on your handheld.
Punctuation
Where can I find the period (.) and other punctuation marks on
my keyboard?
•
The quickest way to type a period (.) is to press the SPACE key
twice at the end of a sentence. The next letter is automatically
capitalized.
•
Press the ALT key with an associated character key to insert
common punctuation marks. You will see the punctuation
mark printed in orange above the primary key on the keyboard.
Handheld — Installation and User’s Guide
Frequently asked questions — Desktop Software 185
See page 23 for information on the ALT key and other key
functions.
•
Other punctuation marks are included in the symbols library
which you can open by pressing ALT + SPACE. See page 88 for
information on how to insert a symbol.
•
You can also insert international/accented characters into your
messages. When composing a message or entering text, press
and hold a letter key while rolling the trackwheel to scroll
through international characters/characters with accents.
When the desired character appears, release the letter key.
Desktop Software
For a complete list of frequently asked questions and answers, refer
to the online help.
How do I check if the Desktop Redirector is running?
•
If the Desktop Redirector is running, the icon appears in the
Windows SysTray in the bottom right corner of your desktop.
To verify that it is running, double-click the icon to open the
Redirector Status window. To learn more about the fields in
this window, select Contents under the Help menu.
•
If the Desktop Redirector icon does not appear in the Windows
SysTray, launch the program by double-clicking the Redirector
icon from your Start>Programs menu.
Why isn’t my handheld receiving every message that goes to
my desktop Inbox?
•
Ensure that the Desktop Redirector is running. (See answers to
previous FAQ).
•
Check that your Inbox Assistant does not have rules set to
direct your messages elsewhere once they arrive in your Inbox.
If, for example, you have a rule directing Confidential or
Priority messages to a separate folder in Outlook, these
Handheld — Installation and User’s Guide
186 Frequently asked questions — Desktop Software
messages might not be redirected to your handheld unless you
have specified email redirection from the folder. See the
Redirector Settings online help for more information.
•
Check the Filter rules that you have set through the Redirector
Settings tool. If you haven’t set any of your own filters, check
the default filters to make sure they are handling messages to
your preference.
Why does a new mail envelope icon appear in the Windows
SysTray, but my desktop Inbox does not display any new mail?
•
The Desktop Redirector communicates with your handheld
over the wireless network through email. This two-way
communication results in delivery acknowledgements arriving
in your Inbox. The email Redirector recognizes these “Relay”
messages, and automatically deletes them. Microsoft Outlook
will notify you of these incoming “Relay” messages, so the
envelope icon will appear in your SysTray even once they’ve
been automatically deleted.
I am a Microsoft Outlook user. How do I synchronize with both
my Outlook Contacts and my company’s Exchange Global
Address List?
If you don’t mind having Global Addresses merged with your
Contacts in Outlook, perform steps 2,3&5. If you wish to keep the
two address lists separate in Outlook, perform steps 1-6.
1.
Open Outlook on your PC and select Contacts in the
Mailbox list. Select File>New>Folder. Name your new
folder Global; the entries from the Exchange Address List
will be placed in this folder.
2.
Launch the Desktop Manager and double-click the Backup
and Restore tool. Click the Advanced button. You will see
a list of the files currently on your handheld. With the
Address Book file selected, click Clear.
3.
In the Advanced window, select File>Import>Addresses....
Handheld — Installation and User’s Guide
Frequently asked questions — Desktop Software 187
The Address Book Import window appears. Select names
from the Global Address List and click Import> to copy the
names over. Once you’ve copied all the names you want,
click the OK button. The Advanced window now shows a
file called Address Book in the Desktop File Databases list.
Click the Restore button. The updated Address Book file
will be transferred to the handheld.
4.
From the Desktop Manager, double-click the Intellisync
tool; the Intellisync window opens. Click the Configure
PIM... button. In the PIM Configuration window, select
Address Book and click Choose. Ensure Outlook is
selected as your translator then click Browse to open the
Choose Contact Folder(s) window. Locate and select the
Global subfolder that you created in step 1. This subfolder
will be under Contacts. (You may have to double-click the
displayed folders to view all subfolders). Click the Add
button. In the bottom list, select the Global folder and click
the Default button. Continue clicking OK to return to the
Intellisync window.
5.
Click the Synchronize now button to add the Outlook
Contacts to your handheld and the addresses on the
handheld to Outlook. When the dialog appears asking if
you want to delete the new addresses from your handheld,
click Re-sync. Now a dialog appears asking if you want to
add the new address to your subfolder in Contacts. Click
OK. You can now synchronize you PIM applications
without overriding the addresses you have in the Contacts
folder.
6.
In the Intellisync window select Configure>Choose>
Browse. The Choose Contact Folder(s) window appears;
select the Contacts folder and click Default. Performing
this last step ensures that when a future contact is added to
the handheld, it will be synchronized into the main
Contact folder, rather than the Global subfolder.
Handheld — Installation and User’s Guide
188 Frequently asked questions — Resetting the handheld
Why should I generate new keys? How often should this be
done?
•
Messages are encrypted when they are sent between your PC
and the handheld. Your handheld can only receive messages
that were sent with the correct encryption. You need to
generate keys to establish the random encryption codes that
enable your PC to communicate with your handheld.
Encryption is used as a security measure to ensure that only
your handheld can receive messages sent from your PC.
•
Using the Redirector Settings tool, you can manually generate
keys whenever you wish, or you can set your PC to remind you
to generate keys every month. For maximum security, new
keys should be generated every two to four weeks.
If I get an error message, how can I find out what it means?
•
You’ll find a list of possible error messages, and tips for what to
do when you get an error message, in the Desktop Redirector
and Desktop Manager online help files. In either the Redirector
Status or Desktop Manager windows, select Contents under
the Help menu. Then click the Frequently Asked Questions
link.
Resetting the handheld
On rare occasions, the handheld may report an internal handheld
error message, instructing you to press ‘R’ to reset. Doing so will
return the handheld to normal operation after a few minutes. Try
sending yourself a message and check that all the information has
been properly restored in the Status screen.
There is also a reset hole on the back of the handheld, located in the
information label. Normally, you will not need to use this method of
reset. However, if the handheld ‘locks up’ (no longer responds
when you press keys or use the trackwheel) you can use this
method to reset the handheld. A fine-tipped instrument, such as a
Handheld — Installation and User’s Guide
Frequently asked questions — Resetting the handheld 189
paper clip, can be inserted into this hole to press the reset button,
restarting and restoring the handheld to normal operation.
Note
You can also reset the handheld by simultaneously pressing
the ALT + SHIFT + BACKSPACE keys.
Messages and other information stored on the handheld will not be
lost. If you were in the process of composing a message, however,
the message will be lost.
Resetting your handheld will not lose the connection with your PC.
After you reset your handheld, synchronize with the Desktop
Manager to ensure that all information has been restored. See the
Desktop Manager online help for more information
Handheld — Installation and User’s Guide
12
Specifications
Mechanical Properties
Weight:
Approx. 5oz
Size (LXWXH):
4.6”X3.1”X0.70”
Memory:
5 MB Flash memory
0.5 MB SRAM
Display and control features
Display:
Full graphic LCD with backlighting,
160 x 160 pixel viewing area
Controls:
Thumb-operated trackwheel; PC-style
keyboard
Message
Notification:
Red LED indicator; audible beeper;
mechanical vibrator, on-screen
notification; configurable by user
Other features:
Real-time clock; audible alarm;
AutoText and Address Book updates
Ports:
RS-232 compatible serial port at
operating speeds up to 115 200 baud
192 Specifications
Power
Battery:
Internal lithium cell
Temperature
Operating:
0°C to +50°C
Storage:
10°C to +30°C
Relative
Humidity:
5-95% Non-condensing
Radio specifications
Network
Support
800 MHz DataTAC networks
Interface
Protocols:
NCL (Native Control Language) Protocol;
RAP (RIM’s Radio Access Protocol).
Frequency
Transmitting:
806 to 825 MHz
Receiving:
851 to 870 MHz
Transmit Power:
2.0 Watts
Antenna
Integrated internal
Handheld — Installation & User’s Guide
Specifications — 193
Regulatory compliance
Handheld
Complies with:
FCC Part 15 Class B, and Part 90 PENDING
Industry Canada RSS 119 PENDING
Charging cradle
Complies with:
FCC Part 15, Class B Declaration of
Conformity (DoC) PENDING
Handheld — Installation and User’s Guide
194 Specifications —
Handheld — Installation and User’s Guide
Index
about
Research in Motion, 17
this guide, 17
adding
address attachments to
your address book, 96
addresses, 126
appointments, 144
autotext entries, 82
autotext entries using a
macro, 83
memos, 155
tasks, 136
address book
adding attachment from
messages, 96
adding entries, 126
attaching entries, 79
customizing options, 125
deleting entries, 131
description of, 13, 30
editing entries, 130
entry fields, 128
opening attachments in
messages, 95
searching, 132
setting options, 125
summary, 132
tips, 132
using, 125
viewing entries, 130
agenda, see calendar
alarm
description of, 13, 31
entry fields, 166
FAQs, 179
setting, 165
application loader, using, 58
appointments
adding, 144
deleting, 151
editing, 150
managing, 135
viewing, 148
attaching address book
entries, 79
attachments
adding to your address
book, 96
opening address book
attachments, 95
receiving, 94
sending, 94
auto signature, customizing, 77
automatic formatting, 86
capitalization, 86
email fields, 87
number fields, 87
number lock, 87
punctuation, 87
196 Index
automatic on/off, description
of, 168
autotext
adding entries, 82
adding entries using a
macro, 83
deleting entries, 85
description of, 81
editing entries, 84
searching for entries, 85
using to compose
messages, 80
backlighting, 29
backup and restore
importing files from PC, 60
restoring files to
handheld, 61
saving handheld files, 60
using, 59
battery
FAQs, 179
calculator
description of, 14, 31
exiting, 162
performing
conversions, 161
performing mathematical
operations, 158
summary, 163
Handheld — Installation and User’s Guide
tips, 163
using, 155, 158
using tape, 159
calendar
adding appointments, 144
agenda view, 143
appointment entry
fields, 145
daily view, 141
deleting appointments, 151
description of, 13, 30
editing appointments, 150
monthly view, 143
notification of
appointments, 172
setting options, 140
setting recurring
appointments, 146
summary, 152
switching views, 141
tips, 152
using, 140
viewing appointments, 148
viewing appointments for
a specific date, 150
viewing next and previous
appointments, 150
viewing today’s
appointments, 149
weekly view, 142
changing
address book entries, 130
appointments, 150
autotext entries, 84
searches, 111
Index 197
task status, 139
tasks, 138
charger
description of, 21
chart of hot keys, 23
components
handheld, 19
LCD screen, 28
compose, description of, 13, 30
composing
messages, 51, 69
saving messages while
composing, 106
using autotext, 80
confirmation of messages, 78
connecting handheld to PC, 48
contents of package, 15
cradle
connecting to PC, 48
description of, 21
customer support, 18
customizing
address book options, 125
auto signature, 77
handheld options, 165
level of importance, 72
message options, 69
date and time
setting, 37
date, setting, 169
deleting
addresses, 131
appointments, 151
autotext entries, 85
memos, 157
messages, 115
messages on handheld and
desktop, 118
multiple messages, 117
open messages, 116
searches, 113
tasks, 139
description
address book, 13, 30
alarm, 13, 31
autotext, 81
calculator, 14, 31
calendar, 13, 30
charger, 21
compose, 13, 30
cradle, 21
functions, 13
handheld options, 168
holster, 20
keyboard, 20
LCD screen, 19
lock, 14, 31
memopad, 14, 31
messages, 13, 30
options, 14, 31
power on/off, 14, 32
saved messages, 13, 30
search messages, 13, 30
serial port, 21
task list, 13, 31
Handheld — Installation and User’s Guide
198 Index
task status icons, 137
trackwheel, 20
turn radio on/off, 14, 32
desktop redirector
adding a filter, 66
checking settings, 65
desktop software
application loader, 58
backup and restore, 59
FAQs, 185
installing, 47, 57
intellisync, 62
redirector
configuration, 64
summary, 67
using, 57
disabling
alarm, 165
handheld options, 167
password security
screen, 41
editing
addresses, 130
appointments, 150
autotext entries, 84
memos, 157
messages, 119
searches, 111
task status, 139
tasks, 138
enabling
alarm, 165
Handheld — Installation and User’s Guide
email redirection, 50
handheld options, 167
password security
screen, 40
FCC compliance, 3, 4
file attachments
receiving, 94
sending, 94
filing messages, 101
formatting
automatic
capitalization, 86
automatic punctuation, 87
email fields, 87
messages automatically, 86
number fields, 87
number lock, 87
frequently asked questions, 179
alarm, 179
battery, 179
desktop software, 185
home screen, 181
LCD screen, 181
messages, 182
punctuation, 184
storage, 180
functions, 13
icons, 33
menus, 32
screens, 29
Index 199
description of, 168
message service, 170
network settings, 170
notify, 171
owner, 173
screen/keyboard, 173
security, 174
status, 174
storage mode, 176
getting
confirmation of
messages, 78
customer support, 18
started, 19
handheld
charger, 21
components, 19
connecting to PC, 48
cradle, 21
customizing options, 165
generating a security
key, 50
getting started, 19
holster, 20
keyboard, 20
LCD screen, 19
locking, 41
package contents, 15
resetting, 188
serial port, 21
status icons, 33
trackwheel, 20
turning off, 23
turning on, 22
handheld options
about, 168
auto on/off, 168
autotext, 168
date/time, 169
holster, description of, 20
home screen, 33
FAQs, 181
icons, 33
hot keys, 23
IC Class B compliance, 4
icons
handheld status, 33
message status, 34
navigational, 36
task status, 137
including address book entries
in message, 79
Industry Canada,
certification, 4
inserting symbols, 88
installing, desktop software, 47,
57
Intellisync
using, 62
Handheld — Installation and User’s Guide
200 Index
key assignment chart, 23
key rate, 173
keyboard
description, 20
hot keys, 23
LCD screen
backlighting, 29
components, 28
description of, 19
FAQs, 181
function menus, 32
function screens, 29
graphics, 36
LED notification, 171
level of importance, setting, 72
lock, description of, 14, 31
locking the handheld, 41
managing
appointments, 135
messages, 101
tasks, 135
marking all messages as
read, 122
marking messages as
unread, 121
Handheld — Installation and User’s Guide
memopad
adding memos, 155
deleting memos, 157
description of, 14, 31
editing memos, 157
summary, 163
tips, 163
using, 155
viewing memos, 156
menus, 32
messages
attaching address book
entries, 79
automatic
capitalization, 86
automatic punctuation, 87
composing, 51
customizing auto
signature, 77
deleting, 115
deleting multiple
messages, 117
deleting on handheld and
desktop, 118
deleting open
messages, 116
description of, 13, 30
editing, 119
FAQs, 182
filing, 101
formatting
automatically, 86
managing, 101
marking as read, 122
marking as unread, 121
Index 201
opening address book
attachments, 95
options for received
messages, 91
reading, 53, 91
receiving, 91
receiving confirmation, 78
receiving long
messages, 93
removing from saved
messages list, 105
resending, 120
saving, 103, 106
saving attachments in your
address book, 96
saving while
composing, 106
searching, 107
sending, 51
sending one-time
messages, 75
sending to multiple
contacts, 76
sending to other
handhelds, 73
setting notification
options, 37
setting options, 69
status icons, 34
summary, 89, 98, 123
tips, 89, 98, 123
using autotext, 80
navigational icons, 36
network, registering, 46
new
address book entries, 126
appointments, 144
autotext entries, 82
notification of
appointments, 172
number lock, 87
one-time messages, sending, 75
opening
address book
attachment, 95
options
customizing for your
handheld, 165
description of, 14, 31
LED notification, 171
received messages, 91
scrolling through, 35
setting for address
book, 125
setting for calendar, 140
setting for messages, 69
setting for tasks, 140
setting level of
importance, 72
password security screen, 41
disabling, 41
enabling, 40
Handheld — Installation and User’s Guide
202 Index
PC, connecting to your
handheld, 48
performing
conversions, 161
mathematical
operations, 158
one-time search, 107
search, 107
search for sender, 114
file attachments, 94
long messages, 93
messages, 91
reconciling email, 62
redirecting email, 50
registering with the network, 46
power on/off, description
of, 14, 32
removing
address book entries, 131
appointments, 151
autotext entries, 85
messages, 115
multiple messages, 117
open messages, 116
searches, 113
tasks, 139
punctuation, FAQs, 184
resending messages, 120
personal identification number
(PIN)
sending messages to other
handhelds, 73
radio
turning off, 45
turning on, 45
read messages, marking, 122
reading, messages, 53, 91
recalling searches, 111
received messages
options, 91
saving, 104
receiving
address book
attachments, 95
confirmation of
messages, 78
Handheld — Installation and User’s Guide
resetting the handheld, 188
reviewing filed messages, 103
safety information, 5
saved messages
description of, 13, 30
removing, 105
saving
address book
attachments, 96
messages, 103, 106
messages while
composing, 106
received messages, 104
sent messages, 104
Index 203
search messages, description
of, 13, 30
searches
deleting, 113
editing, 111
performing, 107
performing one-time
search, 107
performing search for
sender, 114
recalling, 111
saving, 107
specifying search
terms, 107
searching
addresses, 132
autotext entries, 85
messages, 107
security
disabling password
protection, 41
enabling password
protection, 40
generating a key for the
handheld, 50
locking the handheld, 41
using password
protection, 38
sending
file attachments, 94
messages, 51, 69
messages to multiple
contacts, 76
messages to other
handhelds, 73
one-time messages, 75
sent messages
saving, 104
serial port, description of, 21
setting
address book options, 125
alarm, 165
calendar options, 140
date, 169
date and time, 37
handheld options, 165
level of importance, 72
message delete, 38
message notification
options, 37
message options, 69
password security
screen, 41
recurring
appointments, 146
task options, 140
time, 169
specifications, 191
specifying search terms, 107
storage, FAQs, 180
storing received or sent
messages, 104
style conventions, 17
symbols, inserting, 88
synchronizing, 62
email, 62
PIM, 62
system requirements, 16
Handheld — Installation and User’s Guide
204 Index
tasks
adding, 136
changing status, 139
deleting, 139
description of, 13, 31
editing, 138
entry fields, 138
managing, 135
setting options, 140
status icons, 137
summary, 152
tips, 152
using, 135
viewing, 138
unread messages, marking, 121
technical support, 18
time, setting, 169
tips
address book, 132
calculator and
memopad, 163
generic, 43
messages, 89, 98, 123
tasks and calendar, 152
trackwheel, description of, 20
troubleshooting, 179
turn radio on/off, description
of, 14, 32
turning on/off
handheld, 23
radio, 45
Handheld — Installation and User’s Guide
upgrading to version 2.0, 15
using
address book, 125
application loader, 58
autotext, 81
autotext to compose a
message, 80
backup and restore, 59
calculator, 155, 158
calendar, 140
desktop software, 57
Intellisync, 62
lock, 41
macro to add a new
autotext entry, 83
memopad, 155
password protection, 38
tape, 159
tasks, 135
viewing
addresses, 130
appointments, 148
appointments for a specific
date, 150
memos, 156
next and previous
appointments, 150
tasks, 138
today’s appointments, 149
Index 205
wireless solution, 13
welcome, 13
Handheld — Installation and User’s Guide

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