Bosch Security Systems DCNMMMD2 DCN multimedia Multimedia Device User Manual

Bosch Security Systems BV DCN multimedia Multimedia Device

Users Manual

DCN multimediaConference System en User manual
Table of contents1Safety 41.1 Statements for FCC and Industry Canada 42About this manual 52.1 Intended audience 52.2 Copyright and disclaimer 52.3 Document history 53System introduction 64Multimedia Device 74.1 Microphone operation 94.2 Touch-screen operation 114.2.1 Home screen 114.2.2 Meeting overview screen 124.2.3 Meeting screen 124.2.4 Discussion screen 144.2.5 Discussion settings screen 154.2.6 Voting screens 164.3 Identification/authentication 215Troubleshooting 22DCN multimedia Table of Contents | en 3Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
SafetyYou should regularly check the equipment for wear and damage. Pay particular attention tothe following:–LCD screen: Check for cracks.–Cables: If the outer insulation is damaged, the cable must be replaced.–Connectors: Check for signs of stretching and damage.If you think the equipment is damaged or presents a potential hazard, you should label theequipment and put it to one side, so that no‑one else can use it. Then contact your localtechnician for further advice.Statements for FCC and Industry CanadaThis device complies with Part 15 of the FCC Rules. Operation is subject to the following twoconditions:1. This device may not cause harmful interference, and2. This device must accept any interference received, including interference that may causeundesired operation.!Caution!Changes or modifications not expressly approved by Bosch Security Systems B.V. could voidthe user's authority to operate the equipment.FCC StatementThis equipment has been tested and found to comply with the limits for a Class B digitaldevice, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonableprotection against harmful interference in a residential installation. This equipment generates,uses and can radiate radio frequency energy and, if not installed and used in accordance withthe instructions, may cause harmful interference to radio communications. However, there isno guarantee that interference will not occur in a particular installation. If this equipment doescause harmful interference to radio or television reception, which can be determined byturning the equipment off and on, the user is encouraged to try to correct the interference byone or more of the following measures:– Reorient or relocate the receiving antenna.– Increase the separation between the equipment and receiver.– Connect the equipment into an outlet on a circuit different from that to which thereceiver is connected.– Consult the dealer or an experienced radio/TV technician for help.RSS-Gen & RSS-247 statementThis device complies with Industry Canada license-exempt RSS standard(s).Operation is subject to the following two conditions:1. This device may not cause interference, and2. This device must accept any interference, including interference that may causeundesired operation of the device.11.1 4en | Safety DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
About this manualThe purpose of this manual is to provide information required for operating the DCNMultimedia Device.This manual is available as a digital document in the Adobe Portable Document Format (PDF).Refer to the product related information at: www.boschsecurity.com.Intended audienceThis manual is intended for:– users of a DCN Multimedia Device.– a secretary or clerk, whose task it is to manage a meeting using a DCN Multimedia Device.Copyright and disclaimerAll rights reserved. No part of this document may be reproduced or transmitted in any form byany means, electronic, mechanical, photocopying, recording, or otherwise, without the priorwritten permission of the publisher. For information on getting permission for reprints andexcerpts, contact Bosch Security Systems B.V..The content and illustrations are subject to change without prior notice.Document historyRelease date Documentation version Reason2013.08 V1.0 1st edition.2014.07 V1.1 Sections updated: 2.3, 4.1,4.2.1.Sections added: 4.2.6.2014.10 V1.2 Section updated: 4.2.1.2015.01 V1.3 Sections updated: 4.2.1, 4.2.5,4.2.6.2015.04 V1.4 Sections updated: 2.1, 4,4.2.6.2016.01 V1.5 New section: 4.3.Sections updated: 2.3, 4, 4.1,4.2.3, 4.2.4, 4.2.5, 4.2.6.2016.03 V1.5_01 New section: 1.222.12.22.3DCN multimedia About this manual | en 5Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
System introductionThe DCN multimedia system is an IP based conference system which runs on an OMNEOcompatible Ethernet network. It is used for distributing and processing audio, video and datasignals.36en | System introduction DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Multimedia DeviceThe Multimedia Device has a touch screen (9), which provides the user interface for themeeting. Use the touch screen to: browse through information about the topic beingdiscussed, consult meeting subject lists and agendas, and look up details about the speaker. If cameras are integrated into the system, you can also see who is speaking.3287101 5 69 4Listening 12‑way loudspeakers.2Headphone volume.3Headphone connection.SpeakingMicrophone operation, page 94Microphone on air led strip.5Microphone LED (bi‑color).6Microphones.7Priority / Microphone mute / Power on button (3 functions in one button).8Microphone button.Touch‑screenTouch-screen operation, page 119Touch‑screen.4 DCN multimedia Multimedia Device | en 7Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Identification/authentication with NFC tagIdentification/authentication, page 2110 Near Field Communication (NFC) reader (DCNM-MMD2 only) 8en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Microphone operationButton options:–Off: Microphone mute button for participant.–White: Priority button for chairperson.–Red: Power on button. Open mode:– When the white light in the microphone button is on:– You can always enable the microphone.– You will not be queued in the waiting list. – Push the microphone button to enable the microphone of your Multimedia Device:– If the red light above the microphone button comes on, the microphone is activatedand you can speak.– If the green (flashing) light above the microphone button comes on, yourrequest‑to‑speak is accepted and you are placed in the waiting list:- Green on: In the waiting list.- Green flashing: First in the waiting list.- You cannot speak until the red light above the microphone button comes on. – When the green light above the microphone button is on, you can push the microphonebutton to cancel the request‑to‑speak. The green light above the microphone button goesoff. The system operator also has the possibility to cancel the request‑to‑speak. When the red light above the microphone button is on, you can push the microphone buttonto disable the microphone. The red light above the microphone button goes off. The systemoperator also has the possibility to disable the microphone.4.1DCN multimedia Multimedia Device | en 9Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Override mode:When your Multimedia Device is in Override mode you do not have to wait to speak (there isno green light indication):– Push the microphone button to enable the microphone. The red light above themicrophone button comes on.– Push the microphone button for a second time to disable the microphone. The red lightabove the microphone button goes off.– When you are the longest speaking participant, another participant can override yourmicrophone by pressing their microphone button. You will then have to push themicrophone button to re-enable the microphone. Push-To-Talk (PTT) mode:When your Multimedia Device is in Push-To-Talk mode, the microphone is enabled when youpush and hold in the microphone button. Voice mode:When your Multimedia Device is in Voice mode, the microphone is enabled when you speak.– the microphone button on the discussion device is colored red.– the microphone button can be pressed and held in to temporarily mute the microphone.If you have VIP rights, you have to press the microphone button to speak, which will mute allother participant microphones. 10 en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Touch-screen operationThe touch‑screen of the DCNM‑MMD Multimedia Device is used to participate in a meeting,and/or manage meetings within the DCN multimedia system.Home screenDepending on the authorizations, some items might not be present.1 2 4 53 67 8 9 10 11 1212.312.412.212.1 1Name of the active meeting or agenda topic.2 Meetings overview button: See Meeting overview screen, page 12.3Seat name or participant name is shown here.4 WWW button: Opens a web browser.5 Power off button: Switches off the system.6Time & date.7Home button: Returns you to the home screen.8Back button: Navigates one step back in the navigation history.9Back to active button: Brings you to the active part of the meeting.10 Headphone button: Opens the headphone volume control and the availableinterpreted languages. The control disappears automatically after 3 seconds whennot used.11 Master volume control button: Opens the volume control. The control disappearsautomatically after 3 seconds when not used.12 Menu button: Opens a menu for additional functionality: 12.1 Summon button: Activates a chime to summon the participants. 12.2 Configure button: Opens the discussion settings screen. See Discussion settingsscreen, page 15. 12.3 Presentation button: Activates the presentation mode. 12.4 Voting button: Activates the voting function. See Voting screens, page 16. 4.24.2.1DCN multimedia Multimedia Device | en 11Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Meeting overview screenTo view the meeting overview screen, press the Meetings button on the home screen (Homescreen, page 11). The meeting overview screen shows all prepared meetings. Depending on the authorizations, ameeting can be activated by pressing the Activate button:– Activating a meeting forces all devices to go to the meeting screen. See Meeting screen,page 12.– Pressing anywhere in the line of the meeting opens the selected meeting screen andallows you to see the content of the meeting. See Meeting screen, page 12.Meeting screenThe meeting screen shows all the details of the meeting, including the agenda topics and theparticipants. Any prepared voting rounds can also be viewed in this screen. Depending on the authorizations, a meeting can be opened:– Select an agenda topic, and then press the Open button to open the discussion screen.See Discussion screen, page 14.– Press the “hyperlink” to open the embedded browser, showing additional information. 4.2.24.2.312 en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Attendance registration is displayed at the top of the meeting screen when:– the licenses DCNM‑LMPM, DCNM‑LPD, and DCNM‑LSID are activated.– an identification/authentication method is configured for the meeting (see Identification/authentication, page 21).The following information is available:– Total number of participants registered for the meeting.– Number of participants present.– Number of participants absent. Attendance registration can be used by the chairperson or clerk to determine if sufficientparticipants are present to start a meeting. The login/logout activity of participants is used togenerate the present/absent notifications. DCN multimedia Multimedia Device | en 13Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Discussion screenThe discussion can be managed here, depending on authorizations.The list on the left shows the discussion list. This list contains speaking and waitingparticipants.5123461Grey icon: The participants microphone is muted.2Red icon: The participant is speaking.3Green icon: The participant is waiting‑to‑speak.4Shift button: Shifts participants from “waiting” to “speaking”. If the speaker list isfull, the longest speaking participant is removed from the speaker list.5Context menu. Manages the discussion. Press the screen on the discussion list toopen the context menu:–Stop speaker: Stops the selected participant from speaking. Depending on thenumber of open microphones and microphone mode setting, the first waitingparticipant can immediately be shifted to the speaker list.–Shift: Shifts the selected participant from “waiting” to “speaking”.–Remove all requests: Removes all waiting participants from the list.–Stop all speakers and remove all requests: Stops participants from speaking,and removes all waiting participants from the list.–Add: Opens a menu to add a participant to the list, as a “speaker” or as a“waiting” participant. To add the participant: Select the required participant,and then select Grant the floor or Add to waiting list. Depending on thenumber of open microphones and microphone mode setting, a participantadded to the waiting list can immediately be shifted to the speaker list.To close the context menu, press anywhere outside the discussion list and thecontext menu.6Menu button. Depending on your meeting authorizations, you can manage thediscussion settings by:– pressing the menu button to display a pop-up list, and then– pressing the configure button to open the discussion settings screen. SeeDiscussion settings screen, page 15.For an overview of the Home screen buttons, see Home screen, page 11. 4.2.414 en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Discussion settings screenThe discussion and request‑to‑speak options can be managed here, depending onauthorizations.To display this screen:– press the menu button to display a pop-up list, and then– press the configure button 211Swipe the screen from bottom to top to display the following options:–Discuss options–Request to speak options–Microphone options–Priority options–Speaker viewing options2ON / OFF: Slide button. Swipe the slide button to switch the option ON or OFF(depends on authorizations and functionality).If the option does not have a slide button, press the option, and a pop-up menu willappear. Use this menu to enter the required settings. 4.2.5DCN multimedia Multimedia Device | en 15Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Voting screensBackground information (secretary or clerk)Different types of voting are available:– Basic voting– Prepared voting– Prepared voting with attendance registrationThe system will use one of these voting methods depending on the installed licenses andsystem configuration. Basic voting will be used when:– DCNM‑LSVT device voting licenses are activated.– the voting function has been assigned to licensed seats in the Meeting application. Formore information, refer to the section: Meeting application > Configure > Seats andDevices in the ‘Software Manual’.Note: Basic voting screens do not have a subject and description displayed on the multimediadevice; the voting results are not stored. Prepared voting will be used when:– all requirements of basic voting are met.– the licenses DCNM‑LMPM, DCNM‑LPD, as well as the DCNM‑LVPM system voting license,are activated.– one or voting rounds have been prepared in the meeting application. For more information, refer to the section Meeting application > prepare > Voting rounddetails in the ‘Software Manual’.– a meeting is activated and open.Note: Prepared voting screens have a subject and description displayed on the multimediadevice; the voting results are stored. If you want to display individual results, the DCNM-LPDlicense is required. Prepared voting with attendance registration will be used when:– all requirements of prepared voting are met.– the DCNM‑LSID identification at seat license is activated.– an identification method is configured for the meeting (see Identification/authentication,page 21). 4.2.616 en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Manage voting (secretary or clerk)To go to the voting screens, select the voting icon (tick mark) in the menu button (…) at thebottom right-hand corner of the screen. For more information, refer to Home screen, page 11,item 12.4.Depending on the system setup, as described in background information, either the initial‘Basic’ voting screen will appear: Or, the initial ‘Prepared’ voting screen (when the agenda is open): If prepared voting is being used, select the Ready to vote button to display the desired votinground. The icon to the left of the voting description indicates the status of the voting round.The following icons are used:– Running man: voting round is active.– Green tick: voting round is accepted.– Red cross: voting round is rejected.– Yellow dash: voting round is aborted. DCN multimedia Multimedia Device | en 17Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Attendance registration:When attendance registration is used, the following information is displayed at the top of thevoting screen:– Total number of participants authorized to vote.– Number of participants authorized to vote present.– Number of participants authorized to vote absent. Attendance registration is used by the chairperson or clerk to determine if sufficientparticipants are present to start a voting round. The login/logout activity of participants isused to generate the present/absent notifications. 18 en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Voting buttons:The basic and prepared voting screens are similar.The prepared voting screens have additional functionality; the subject and description of thevoting round and Previous and Next navigation buttons are displayed at the top of the page,as shown in the following screenshots.–Previous button: Selects the previous voting round. When the first voting round in the listis selected, this button is hidden.–Next button: Selects the next voting round. When the last voting round in the list isselected, this button is hidden. The colored buttons on the right-hand side of the screen are not visible for participants. Theyare only used by the secretary or clerk to control a voting round:–Recall button: Recalls the selected voting round. For example, use this button if youselected the incorrect voting round by mistake. Once voting is opened, this buttonchanges to the abort button, as shown in the following screenshot.–Open button: Opens the selected voting round. Once voting is opened, this buttonchanges to the Close button. –Hold button: Puts the current voting round on hold. The participants voting buttons aretemporarily disabled and votes cannot be changed or cast. This button changes to theResume button when it is pressed.–Resume button: Allows voting to be resumed. Votes can be cast or changed.–Close button: Closes the voting round.–Abort button: Aborts the current voting round once voting is opened. Voting results arenot saved. DCN multimedia Multimedia Device | en 19Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
Cast vote (participants)The votes are cast by touching the voting buttons at the bottom of the screen. Basic votinghas voting buttons for For, Against and Abstain.If prepared voting is used, different sets of voting buttons are available depending on theanswer set selected during voting preparation. When voting is opened, the vote buttons are all colored, for example: For (Green), Against(Red), Abstain (Yellow).After a vote is cast, these buttons change color:– Open voting: Only the selected button is colored after the vote is cast.– Secret voting or prevent influence when voting: All buttons are gray after the vote is cast.Other participants cannot see your voting choice.– If timed voting is being used, the time available for voting is displayed at the top right-hand side of the display. Manage voting result (secretary or clerk)The voting choice is displayed above the vote button as a bar graph.Different options are available for displaying the cast votes (for more information, refer to thesection Meeting application > Prepare > Voting round details in the “Software Manual”):– Only the cast vote of the participant is displayed on the multimedia device – preventsparticipants being influenced by the voting choice of other participants.– The cast vote, as well as a live update of the total number of votes for each voting choice,is displayed on the multimedia device, as shown in the following figure: Use the Accept and Reject buttons to finalize the voting round:–Accept button: To confirm that the motion is accepted.–Reject button: To confirm that the motion is rejected. The voting round can be held atanother time. 20 en | Multimedia Device DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
Identification/authenticationDepending on the installed licenses and system settings, you may be asked to identify andauthenticate yourself before joining a meeting.This can be done in several ways, depending on the system settings:– Enter your user name (and your password, if required).– Select your user name from a list (and enter your password, if required).– Log in with your NFC tag (and enter your password, if required) – DCNM‑MMD2 only.– By use of an external system.Log in instructions are displayed on screen.If attendance registration is used, the login/logout activity of participants is used to generatethe present/absent notifications in the meeting and voting screens.4.3DCN multimedia Multimedia Device | en 21Bosch Security Systems B.V. User manual 2016.03 | V1.5_01 |
TroubleshootingWhen your DCNM-MMD device has been not configured correctly, the following screen isshown: When the DCNM‑MMD cannot find the system in the network, the following screen is shown.Refer to Installation Test in the “Hardware Installation Manual”. Notice!For general troubleshooting, please contact your local system technician.522 en | Troubleshooting DCN multimedia2016.03 | V1.5_01 | User manual Bosch Security Systems B.V.
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