Brother 8CAA20 Spread Spectrum Transmitter User Manual FAX 2480C 2580C UG US

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Document ID	692710
Application ID	H9eLr2jT8RiZHA9jyx17ag==
Document Description	User Manual 1
Short Term Confidential	No
Permanent Confidential	No
Supercede	No
Document Type	User Manual
Display Format	Adobe Acrobat PDF - pdf
Filesize	173.79kB (2172376 bits)
Date Submitted	2006-08-11 00:00:00
Date Available	2006-09-26 00:00:00
Creation Date	2006-08-11 16:33:55
Producing Software	Acrobat Distiller 6.0 (Windows)
Document Lastmod	2006-08-11 16:38:41
Document Title	FAX-2480C-2580C_UG_US.book
Document Creator	FrameMaker 7.0
Document Author:	kato

Please see "User manual 2[Short-Term Confidentiality].pdf" for FCC
manual statements.
USER’S GUIDE
FAX-2480C
FAX-2580C
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-2480C and FAX-2580C (Circle your
model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt;
„ may support an insurance claim by you in the event of product loss
covered by insurance; and,
„ will help us notify you of enhancements to your product and special
offers.
The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/
© 2006 Brother Industries, Ltd.
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
http://www.brother.com/registration/
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
http://solutions.brother.com
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows® only).
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada:
1-877-BROTHER (voice)
(514) 685-4898 (fax)
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.
In USA only:
ii
1-800-521-2846
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada:
1-877-BROTHER (voice)
Description
Item
Ink Cartridge Standard 
LC51BK (Prints approx. 500 pages)
Ink Cartridge 
LC51Y (Prints approx. 400 pages)
Ink Cartridge  (blue)
LC51C (Prints approx. 400 pages)
Ink Cartridge  (red)
LC51M (Prints approx. 400 pages)
Premium Glossy Photo Paper
(Letter size / 20 sheets)
BP61GLL 1
(4"×6" size / 20 sheets)
BP61GLP 1
Matte Inkjet Paper
BP60ML (USA only)
(Letter size / 25 sheets)
Inkjet Plain Paper
BP60PL (USA only)
(Letter size / 250 sheets)
Telephone Line Cord
LG3077001 (USA only)
Telephone Handset
LE5803016 (USA only)
(FAX-2480C only)
Handset Curled Cord
UL8019005 (USA only)
(FAX-2480C only)
Cordless Handset
BCL-D10 (USA only)
(FAX-2580C only)
User's Guide
LP3291001
Available in the USA and from November 2006 in Canada.
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
iv
Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
„ This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper and thermal
paper.
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother®-brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life; and,
5 Problems arising from other than defects in
materials or workmanship.
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 for Fax,
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
Brother® One Year Limited Warranty and Replacement Service
(USA only)
discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
warranty;
(iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or
has not been sufficiently validated with a copy
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„ This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„ This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
„ This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important:
We recommend that you keep all original
packing materials, in the event that you ship
this Product.
© 2003 Brother International Corporation
vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables (including,
without limitation, print cartridges, print head, toner and drum) or damage caused by accident,
neglect, misuse or improper installation or operation, any damage caused from service,
maintenance, modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or from the use of supplies or consumable items that are non-Brother
products. Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the
MFC/Facsimile machine must be delivered or shipped freight prepaid by the end
user/purchaser to a “Brother” Authorized Service Center, together with your Proof of
Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print
head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your
User's Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATION,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. This warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to
use the product, even if advised by the end user/purchaser of the possibility of such damages.
Since some Provinces do not allow the above limitation of liability, such limitation may not
apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER.
Internet support: support@brother.ca or browse
Brother's Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vii
Table of Contents
Section I
General
General Information
Using the documentation .......................................................................................3
Symbols and conventions used in the documentation ....................................3
Control panel overview ..........................................................................................4
Loading documents and paper
Loading documents ...............................................................................................7
Using the ADF .................................................................................................7
Using the scanner glass ..................................................................................8
Scannable area ...............................................................................................9
Acceptable paper and other media ........................................................................9
Recommended media ...................................................................................10
Handling and using media .............................................................................10
Choosing the right media...............................................................................11
Loading paper and other media...........................................................................13
Loading envelopes and post cards ................................................................15
Removing small printouts from the machine .................................................16
Printable Area ................................................................................................17
General setup
On/Off key............................................................................................................18
Turning the machine off .................................................................................18
Turning the machine on .................................................................................18
On/Off setting ......................................................................................................18
Mode Timer..........................................................................................................19
Paper settings ......................................................................................................20
Paper Type ....................................................................................................20
Paper Size .....................................................................................................20
Volume Settings...................................................................................................20
Ring Volume ..................................................................................................20
Beeper Volume ..............................................................................................20
Speaker Volume ............................................................................................21
Handset Volume (FAX-2480C only) ..............................................................21
Choosing the Handset Volume (For Volume Amplify)
(FAX-2480C only) ......................................................................................21
Setting Volume Amplify (FAX-2480C only)....................................................22
Automatic Daylight Savings Time ........................................................................22
LCD display .........................................................................................................23
LCD Contrast .................................................................................................23
viii
4
Security features
TX Lock (FAX-2480C only)..................................................................................24
Setting and changing the TX Lock password ................................................ 24
Turning the TX Lock on/off ............................................................................ 25
Memory Security (FAX-2580C only) ....................................................................25
Setting and changing the memory security password ...................................26
Turning the memory security on/off ...............................................................26
Section II Fax
Sending a fax
Entering Fax mode ..............................................................................................28
Faxing from the ADF ..................................................................................... 28
Faxing from the scanner glass ......................................................................28
Faxing A4 size documents from the scanner glass ....................................... 29
Color fax transmission ................................................................................... 29
Canceling a fax in progress ...........................................................................29
Broadcasting (Black & White only) ......................................................................29
Canceling a Broadcast in progress................................................................ 30
Additional sending operations.............................................................................. 30
Sending faxes using multiple settings ........................................................... 30
Contrast ......................................................................................................... 31
Changing Fax Resolution .............................................................................. 31
Dual access (Black & White only)..................................................................32
Real time transmission ..................................................................................32
Overseas Mode ............................................................................................. 33
Delayed Faxing (Black & White only) ............................................................ 33
Delayed Batch Transmission (Black & White only) ....................................... 33
Checking and canceling waiting jobs.............................................................33
Sending a fax manually ................................................................................. 34
Sending a fax at the end of a conversation ...................................................34
Out of Memory message ............................................................................... 34
Receiving a Fax
Receive modes .................................................................................................... 35
Choosing the Receive Mode .........................................................................35
Using receive modes ........................................................................................... 37
Fax only ......................................................................................................... 37
Fax/Tel........................................................................................................... 37
Manual........................................................................................................... 37
Message Center (MC:Msg Ctr) (FAX-2580C only)........................................ 37
External TAD (FAX-2480C only) ................................................................... 37
Receive mode settings ........................................................................................ 38
Ring Delay .....................................................................................................38
F/T Ring Time (Fax/Tel mode only) ...............................................................38
Easy Receive................................................................................................. 39
ix
Additional receiving operations ............................................................................39
Printing a reduced incoming fax ....................................................................39
Receiving a fax at the end of a conversation.................................................40
Printing a fax from the memory .....................................................................40
Telephone Services and External devices
Voice operations ..................................................................................................41
Making a telephone call ................................................................................41
Answering calls with the Speaker Phone (FAX-2580C only).........................41
Hold ...............................................................................................................41
Tone or Pulse (Canada only).........................................................................41
Fax/Tel mode when the power key is on .......................................................42
Fax/Tel mode when the power key is off .......................................................42
Telephone services..............................................................................................42
Distinctive Ring ..............................................................................................42
Caller ID.........................................................................................................44
Connecting an external TAD (telephone answering device)................................45
Connections...................................................................................................46
Recording an outgoing message (OGM) on an external TAD .......................46
Special line considerations ............................................................................47
Multi-line connections (PBX) .........................................................................48
External and extension phones ...........................................................................49
Connecting an external or extension telephone ............................................49
Using external and extension telephones......................................................49
Using a non-Brother cordless external telephone (FAX-2480C only)............49
Using remote codes.......................................................................................49
Dialing and storing numbers
How to Dial ..........................................................................................................51
Manual dialing ...............................................................................................51
One-Touch dialing .........................................................................................51
Speed-Dialing ................................................................................................51
Search ...........................................................................................................52
Fax Redial .....................................................................................................52
Storing numbers ..................................................................................................53
Storing a pause .............................................................................................53
Storing One-Touch dial numbers...................................................................53
Storing Speed-Dial numbers .........................................................................54
Changing One-Touch and Speed-Dial numbers ...........................................54
Setting up groups for broadcasting................................................................55
Dialing access codes and credit card numbers .............................................55
Message Center mode (FAX-2580C only)
Message Center Mode ........................................................................................56
Setting up the Message Center .....................................................................56
Outgoing message (OGM) ............................................................................56
Fax/Tel OGM .................................................................................................57
Activating Message Center memory..............................................................57
Managing your messages ................................................................................... 57
Message Indicator .........................................................................................57
Playing voice messages ................................................................................57
Printing fax messages ..................................................................................58
Erasing incoming messages.......................................................................... 58
Additional Message Center operations................................................................ 59
Setting maximum time for incoming messages ............................................. 59
Setting toll saver ............................................................................................59
ICM Recording Monitor..................................................................................59
10
Remote fax options (Black & White only)
Fax Forwarding.................................................................................................... 60
Paging .................................................................................................................61
Fax Storage ......................................................................................................... 61
Turning off Remote Fax Options.......................................................................... 62
Changing Remote Fax Options ...........................................................................62
Remote Retrieval................................................................................................. 63
Setting a Remote Access Code..................................................................... 63
Using your Remote Access Code..................................................................63
Remote Fax commands ................................................................................64
Retrieving fax messages ............................................................................... 66
Changing your Fax Forwarding number ........................................................66
11
Printing Reports
Fax reports........................................................................................................... 67
Transmission Verification Report................................................................... 67
Fax Journal (activity report) ...........................................................................67
Reports ................................................................................................................ 68
How to print a report ...................................................................................... 68
12
Polling
Polling overview...................................................................................................69
Polling receive .....................................................................................................69
Setup to receive polling ................................................................................. 69
Sequential polling .......................................................................................... 69
Polled transmit (Black & White only)....................................................................70
Set up for polled transmit............................................................................... 70
Section III Copy
13
Making copies
How to copy......................................................................................................... 72
Entering Copy mode...................................................................................... 72
Making a single copy ..................................................................................... 72
Making multiple copies ..................................................................................72
Stop copying.................................................................................................. 72
xi
Copy options ........................................................................................................73
Changing copy quality ...................................................................................74
Enlarging or reducing the image copied ........................................................74
Making N in 1 copies or a poster ...................................................................75
Sorting copies using the ADF (Black & White only).......................................76
Adjusting Brightness, Contrast and Color......................................................77
Paper options ................................................................................................78
Section IV Appendixes
Safety and Legal
Choosing a location .............................................................................................80
To use the machine safely ...................................................................................81
Important safety instructions..........................................................................85
Standard telephone and FCC Notices
(These notices are in effect on models sold and used in the United
States only.)...............................................................................................86
Federal Communications Commission (FCC) Declaration of Conformity
(USA only) .................................................................................................88
Industry Canada Compliance Statement (Canada only) ...............................88
Legal limitations for copying ..........................................................................89
Trademarks ...................................................................................................90
Troubleshooting and Routine Maintenance
Troubleshooting ...................................................................................................91
If you are having difficulty with your machine ................................................91
Error messages ...................................................................................................95
Transferring your faxes or Fax Journal report ...............................................99
Document jam ...............................................................................................99
Printer jam or paper jam ..............................................................................100
Dial Tone .....................................................................................................101
Phone line interference................................................................................102
Routine maintenance .........................................................................................102
Replacing the ink cartridges ........................................................................102
Cleaning the outside of the machine ...........................................................104
Cleaning the scanner...................................................................................105
Cleaning the machine printer platen ............................................................106
Cleaning the paper pick-up roller.................................................................106
Cleaning the print head ...............................................................................107
Checking the print quality ............................................................................107
Checking the printing alignment ..................................................................108
Checking the ink volume .............................................................................109
Uninstalling the handset and handset cradle (FAX-2480C only) .................109
Machine Information ..........................................................................................109
Checking the serial number .........................................................................109
Packing and shipping the machine ....................................................................110
xii
C
Menu and Features
On-screen programming.................................................................................... 112
Menu table ...................................................................................................112
Memory storage........................................................................................... 112
Menu keys ......................................................................................................... 113
Menu Table........................................................................................................114
Entering Text .....................................................................................................121
Specifications
General.............................................................................................................. 122
Print media......................................................................................................... 124
Fax..................................................................................................................... 125
Message Center (FAX-2580C only)................................................................... 126
Cordless handset (FAX-2580C only) ................................................................. 127
Battery cradle (FAX-2580C only).......................................................................127
Copy .................................................................................................................. 128
Printer ................................................................................................................ 129
Interfaces ........................................................................................................... 130
Consumable items ............................................................................................. 131
Glossary
Index
xiii
xiv
Section I
General
General Information
General setup
18
Security features
24
Loading documents and paper
Chapter 1
1
General Information
Using the
documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
keys on the machine control
panel.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
Hot Surface icons warn you not to
touch machine parts that are hot.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Chapter 1
Control panel overview
FAX-2480C
FAX-2580C
14
13
12
General Information
11
10
Note
Most of the illustrations in this User’s Guide show the FAX-2480C.
Chapter 1
On/Off
You can turn the machine on or off.
One-Touch keys
Instantly accesses your stored Quick-Dial
numbers.
Shift
When held down, lets you access One-Touch
numbers in a gray square.
Start keys:
„
Color Start
Lets you start sending faxes or making
copies in full color.
„
Black Start
Lets you start sending faxes or making
copies in black & white.
Ink (FAX-2480C only)
Lets you clean the print head, check the print
quality, and check the available ink volume.
10
Fax Resolution
Lets you temporarily change the resolution
when sending a fax.
11 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Mode keys:
12 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
„
Fax
Lets you access Fax mode.
„
Copy
Lets you access Copy mode.
Copy Options
Lets you temporarily change multiple copy
settings.
Menu keys:
„ Menu
Lets you access the Menu to program your
settings in the machine.
„ a Search/Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
„ Volume keys
„
„
„
„
„
d c
In Fax mode, you can press these keys to
adjust the ring volume.
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
b Ink (FAX-2580C only)
Lets you clean the print head, check the
print quality, and check the available ink
volume.
Clear/Back
Press to cancel the current setting.
OK
Lets you store your settings in the machine.
Stop/Exit
Stops an operation or exits from a menu.
(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.
13 Fax and telephone keys:
„ Redial/Pause
Redials the last number called. It also
inserts a pause when programming quick
dial numbers.
„ Hook/Hold (FAX-2480C only)
Lets you place telephone calls on hold.
Also, press before dialing if you want to
make sure a fax machine will answer, and
then press Black Start or Color Start.
„ Hold/Intercom (FAX-2580C only)
Lets you place telephone calls on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
„ Speaker Phone (FAX-2580C only)
Turns the speaker phone on or off.
14 Message Center keys (FAX-2580C only):
„
MC On/Off
Turns the Message Center on or off. Will
also flash if you have new messages.
„ Play
Plays voice messages stored in memory.
„ Erase
Deletes voice messages.
2
Loading documents and paper
Loading documents
How to load documents
Temperature:
68 to 86° F (20 to 30° C)
Humidity:
50% to 70%
Paper:
20 lb LTR (80 g/m 2 A4)
Document Sizes Supported
Length:
5.8 to 14 in.
(148 to 355.6 mm)
Width:
5.8 to 8.5 in.
(148 to 215.9 mm)
Weight:
17 to 24 lb (64 to 90 g/m 2)
CAUTION
DO NOT pull on the document while it is
feeding.
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m2) paper and always fan the pages
before putting them in the ADF.
Recommended environment
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
„ Make sure documents written with ink are
completely dry.
Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
Adjust the paper guides to fit the width of
your documents.
Unfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Chapter 2
Using the scanner glass
Using the document guidelines on the
left, center the document face down on
the scanner glass.
Close the document cover.
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported
Length:
Up to 11.7 in. (297 mm)
Width:
Up to 8.5 in. (215.9 mm)
Weight:
Up to 4.4 lb (2 kg)
How to load documents
Note
To use the scanner glass, the ADF must
be empty.
Lift the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
Loading documents and paper
Scannable area
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
Acceptable paper and
other media
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), photo paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
Usage
Fax
Copy
Document Top (1)
Size
Bottom (2)
Left (3)
Letter
0.12 in.
(3 mm)
0.16 in.
(4 mm)
A4
0.12 in.
(3 mm)
0.04 in.
(1 mm)
Letter
0.12 in.
(3 mm)
0.12 in.
(3 mm)
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Right (4)
For best results, use Brother paper.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
Paper Type setting of the menu (See
Paper Type on page 20).
„ When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Chapter 2
Recommended media
Improper Setup
To get the best print quality, we suggest using
Brother paper. (See table below.)
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type
Item
Letter Plain
BP60PL (USA only)
Letter Glossy Photo 1
BP61GLL
Letter Inkjet (Matte)
4 × 6 in. Glossy Photo
BP60ML (USA only)
BP61GLP
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
Available in the USA and from November 2006 in
Canada.
Handling and using media
10
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
„ Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
Loading documents and paper
Choosing the right media
Paper type and size for each operation
Paper Type
Cut Sheet
Cards
Envelopes
Transparencies
Paper Size
Usage
Fax
Copy
Print
Letter
8 1/2 × 11 in. (216 × 279 mm)
Yes
Yes
Yes
A4
8.3 × 11.7 in. (210 × 297 mm)
Yes
Yes
Yes
Legal
8 1/2 × 14 in. (216 × 356 mm)
Yes
Yes
Yes
Executive
7 1/4 × 10 1/2 in. (184 × 267 mm)
–
–
Yes
JIS B5
7.2 × 10.1 in. (182 × 257 mm)
–
–
Yes
A5
5.8 × 8.3 in. (148 × 210 mm)
–
Yes
Yes
A6
4.1 × 5.8 in. (105 × 148 mm)
–
–
Yes
Photo
4 × 6 in. (10 × 15 cm)
–
Yes
Yes
Photo 2L
5 × 7 in. (13 × 18 cm)
–
–
Yes
Index Card
5 × 8 in. (127 × 203 mm)
–
–
Yes
Post Card 1
3.9 × 5.8 in. (100 × 148 mm)
–
–
Yes
Post Card 2
(Double)
5.8 × 7.9 in. (148 × 200 mm)
–
–
Yes
C5 Envelope
6.4 × 9 in. (162 × 229 mm)
–
–
Yes
DL Envelope
4.3 × 8.7 in. (110 × 220 mm)
–
–
Yes
COM-10
4 1/8 × 9 1/2 in. (105 × 241 mm)
–
–
Yes
Monarch
3 7/8 × 7 1/2 in. (98 × 191 mm)
–
–
Yes
JE4 Envelope
4.1 × 9.3 in. (105 × 235 mm)
–
–
Yes
Letter
8 1/2 × 11 in. (216 × 279 mm)
–
Yes
Yes
A4
8.3 × 11.7 in. (210 × 297 mm)
–
Yes
Yes
11
Chapter 2
Paper weight, thickness and capacity
Paper Type
Weight
Cut
Sheet
Plain Paper
17 to 32 lb (64 to 120 g/m ) 0.003 to 0.006 in. (0.08 to 0.15 mm)
100 1
Inkjet Paper
17 to 53 lb (64 to 200 g/m2) 0.003 to 0.01 in. (0.08 to 0.25 mm)
20
Glossy Paper
Up to 58 lb
(Up to 220 g/m2)
Up to 0.01 in. (Up to 0.25 mm)
20
Photo 4" × 6"
Up to 64 lb
Up to 0.01 in. (Up to 0.28 mm)
20
Up to 0.006 in. (Up to 0.15 mm)
30
Up to 53 lb
(Up to 200 g/m2)
Up to 0.01 in. (Up to 0.23 mm)
30
Envelopes
20 to 25 lb (75 to 95 g/m2)
Up to 0.02 in. (Up to 0.52 mm)
10
Transparencies
–
–
10
Cards
(Up to 240
Index Card
Thickness
No. of sheets
g/m2)
Up to 32 lb
(Up to 120 g/m2)
Post Card
Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m2) paper.
12
Loading documents and paper
Loading paper and
other media
Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
Pull the paper tray completely out of the
machine.
If the paper support flap is open, close it
and lift the output paper tray cover (1).
Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
13
Chapter 2
Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
Gently adjust the paper side guides with
both hands and the paper length guide
to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
14
Close the output paper tray cover.
Loading documents and paper
Slowly push the paper tray completely
into the machine.
Loading envelopes and post
cards
About envelopes
„ Use envelopes that weigh from 20 to 25 lb
(75 to 95 g/m2).
While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support flap
(2).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• If they are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
Note
Do not use the paper support flap for
Legal paper.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
15
Chapter 2
How to load envelopes and post cards
Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Note
If the envelopes or post cards are ‘doublefeeding,’ put one envelope or post card in
the paper tray at a time.
If you have problems when printing on
envelopes, try the following
suggestions:
Open the envelope flap.
Adjust the size and margin in your
application.
Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
Removing small printouts
from the machine
Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge as shown in the
illustration in first as shown in the
illustration. Slide the paper side guides
(1) and paper length guide (2) to fit the
size of the envelopes or post cards.
16
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
Loading documents and paper
Printable Area
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet Paper
Envelopes
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Envelopes
0.47 in. (12 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
17
3
General setup
On/Off key
When the machine is idle, you can turn it on
and off by pressing the On/Off key.
If you have connected an external
telephone or TAD, it is always available.
18
Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD light goes off.
Turning the machine on
Press and hold down the On/Off key
until the LCD shows Please Wait.
The LCD shows the date and time.
On/Off setting
You can customize the machine's On/Off
key. The default setting is
Fax Receive:Off. Your machine will not
work when it is switched off, but it will clean
the print head periodically. If you turn this
setting to Fax Receive:On, you can
receive faxes or calls even when the machine
is switched off. (See On/Off key on this page.)
Note
Turning the machine off
Press Menu, 1, 6.
Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
Press Stop/Exit.
General setup
On/Off
setting
Receive
mode
—
Fax
Receive:
Off
Available
operations
No machine
operations will be
available.
(default)
Fax
Fax Only
Receive:
External
On 1 2
TAD 3
Fax/Tel
Fax Receive
Easy Receive
Delayed
Mode Timer
The machine has two temporary mode keys
on the control panel: Fax and Copy. You can
change the amount of time the machine takes
after the last Copy operation before it returns
to Fax mode. If you choose Off, the machine
stays in the mode you used last.
Fax 5
Fax Forward 5
Paging 5
Fax Storage 5
Remote Retrieval 5
MC:Msg
Ctr 4
Fax Receive
Recording of
incoming messages
Easy Receive
Delayed Fax 5
Fax Forward 5
Paging 5
Fax Storage 5
Remote Retrieval 5
Manual
Press Menu, 1, 1.
Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
Press Stop/Exit.
Easy Receive,
Delayed Fax 5
You cannot receive a fax with Black Start or
Color Start.
You can receive telephone calls by lifting the handset
(FAX-2480C) or cordless handset (FAX-2580C).
FAX-2480C only
FAX-2580C only
Set before you switch off the machine.
19
Chapter 3
Paper settings
Paper Type
To get the best print quality, set the machine
for the type of paper you are using.
Press Menu, 1, 2.
Press Stop/Exit.
You can also change the volume through the
menu, by following the instructions below:
Note
20
While in Fax mode
, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
The machine ejects paper with printed
surfaces face up onto the paper tray in the
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6 in. (10
× 15 cm) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
Ring Volume
You can choose a range of ring volume levels, from High to Off.
Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
Paper Size
Volume Settings
Setting the Ring Volume from the
menu
Press Menu, 1, 4, 1.
Press Stop/Exit.
Press a or b to choose Low, Med,
High or Off.
Press OK.
Beeper Volume
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
Press Menu, 1, 3.
You can choose a range of volume levels,
from High to Off.
Press a or b to choose Letter,
Legal, A4, A5 or 4"×6".
Press OK.
Press Menu, 1, 4, 2.
Press Stop/Exit.
Press Stop/Exit.
Press a or b to choose Low, Med,
High or Off
Press OK.
General setup
Speaker Volume
You can choose a range of speaker volume
levels, from High to Off.
Press a or b to choose Low, Med,
High or Off.
Press OK.
Vol Amplify:Off
Press Stop/Exit.
This default setting is appropriate if none of
the users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Low or High. When the handset is replaced,
the handset volume will remain until you
change it again.
You can also adjust the speaker volume by
pressing Hook/Hold.
Press Hook/Hold.
Press
d or c
This setting will stay until you change it
again.
Vol Amplify:On—Temporary
This setting is appropriate if some of the
users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Low, High or Volume Amplify.
Press Hook/Hold.
Handset Volume
(FAX-2480C only)
Press Menu, 1, 4, 4.
Before you begin to use the machine, you
must decide if you need to set the handset
volume to Vol Amplify:On for a user who
is hearing-impaired. The AMPLIFY volume
level complies with FCC standards.
Press Menu, 1, 4, 3.
Choosing the Handset
Volume (For Volume Amplify)
(FAX-2480C only)
When the handset is replaced, the handset
volume returns to the default setting of Low.
Vol Amplify:On—Permanent
Press a or b to choose Low or High.
Press OK.
Press Stop/Exit.
You can also adjust the handset volume any
time you are talking on the telephone. There
are two handset volume levels, Low and
High. The default setting is Low.
Press
d or c
to adjust the volume
level. The LCD shows the setting you are
choosing. The new setting will remain until
you change it again.
Choose Vol Amplify:On—Permanent if all
of the users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Low, High or Volume Amplify. When the
handset is replaced, the handset volume
returns to the default setting of Volume
Amplify.
Note
• When you press d or c
on the
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.
21
Chapter 3
Automatic Daylight
Savings Time
WARNING
It is important that you do NOT choose
Permanent unless ALL the users are
hearing-impaired. Otherwise, the default
setting of Volume Amplify may damage
the hearing of some users.
Setting Volume Amplify
(FAX-2480C only)
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date/Time setting.
Please carefully read Choosing the Handset
Volume (For Volume Amplify) (FAX-2480C
only) on page 21 before you do the following
steps:
Press Menu, 1, 4, 5.
Do one of the following:
„ If all the users are hearing-impaired,
press a or b to choose
Vol Amplify:On—Permanent,
and then press OK.
„ If only some of the users are hearingimpaired, choose
Vol Amplify:On—Temporary,
and then press OK.
Press Stop/Exit.
22
Do one of the following:
„ If none of the users are hearingimpaired, press a or b to choose
Vol Amplify:Off, and then press
OK and go to step d.
„ If some or all of the users are
hearing-impaired, press a or b to
choose Vol Amplify:On, and then
press OK.
Press Menu, 1, 5.
Press a or b to choose On or Off.
Press OK.
Press Stop/Exit.
General setup
LCD display
LCD Contrast
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
Press Menu, 1, 7.
Press a or b to choose Light or
Dark.
Press OK.
Press Stop/Exit.
23
4
Security features
TX Lock
(FAX-2480C only)
Changing the TX Lock password
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Enter a 4-digit number for the current
password.
Press OK.
Enter a 4-digit number for a new
password.
Press OK.
When the LCD shows Verify:, reenter the password.
Press OK.
Press Stop/Exit.
„ Remote retrieval (If Fax Storage was
already On)
While TX Lock is On, the following operations
are NOT available:
„ Sending faxes
„ Copying
Setting and changing the TX
Lock password
Setting up the password
Note
• If you forget the TX Lock password,
please call Brother Customer Service.
• If you have already set the password, you
will not need to set it again.
Press Menu, 2, 0, 1.
When the LCD shows Verify:, reenter the password.
Press OK.
Press Stop/Exit.
24
Enter a 4-digit number for the password.
Press OK.
Press a or b to choose
Set Password.
Press OK.
„ Receiving faxes
„ Fax Forwarding (If Fax Forwarding was
already On)
Press Menu, 2, 0, 1.
Security features
Memory Security
(FAX-2580C only)
Turning the TX Lock on/off
Turning TX Lock on
Press Menu, 2, 0, 1.
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Press a or b to choose Set TX Lock.
Press OK.
Turning TX Lock off
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
While Memory Security is On, the following
operations are available:
„ Receiving faxes into memory (limited by
memory capacity)
Press Menu.
„ Fax Forwarding (If Fax Forwarding was
already On)
Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
„ Remote retrieval (If Fax Storage was
already On)
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
„ Cordless handset (MFC-845CW only)
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber
service)
While Memory Security is on, the following
operations are NOT available:
„ Printing received faxes
„ Sending faxes
„ Copying
„ Cordless handset
• Intercom
• Transfer a call
• Register cordless handset
Note
To print the faxes in memory, turn off
Memory Security.
25
Chapter 4
Setting and changing the
memory security password
Setting a password for the first time
• If you forget the Memory Security
password, please call Brother Customer
Service.
• If you have already set the password, you
will not need to set it again.
Enter a 4-digit number for the password.
Press OK.
When the LCD shows Verify:, reenter the password.
Press OK.
Press Stop/Exit.
Changing your memory security
password
Press Menu, 2, 0, 1.
Press a or b to choose
Set Password.
Press OK.
Enter the registered 4-digit number for
the current password.
Press OK.
Enter a 4-digit number for a new
password.
Press OK.
When the LCD shows Verify:, reenter the new password.
Press OK.
Press Stop/Exit.
26
Press Menu, 2, 0, 1.
Turning on the memory security lock
Note
Turning the memory security
on/off
Press Menu, 2, 0, 1.
Press a or b to choose
Set Security.
Press OK.
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off the memory security
Press Menu.
Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
Section II
Fax
II
Sending a fax
28
Receiving a Fax
35
41
Telephone Services and External devices
Dialing and storing numbers
Remote fax options (Black & White only)
Printing Reports
Polling
51
60
67
69
5
Sending a fax
Entering Fax mode
To enter fax mode, press
key will glow green.
Faxing from the ADF
Make sure you are in Fax mode
Dial the fax number.
Make sure you are in Fax mode
Do one of the following:
„ To send a single page, press 2 to
choose No. (or press Black Start
again).
The machine starts sending the
document.
„ To send more than one page, press
1 to choose Yes and go to step f.
Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat step e and step f for each
additional page.)
Put the document face down in the ADF.
Dial the fax number.
Press Black Start or Color Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the fax will be sent in
real time.
Faxing from the scanner glass
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
You cannot send multiple pages for color
faxes.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
28
(Fax), and the
The LCD will show the new job number and
the memory available.The number of pages
you can scan into the memory will vary
depending on the data that is printed on them.
Load your document on the scanner
glass.
Press Black Start or Color Start.
„ If you press Black Start, the
machine starts scanning the first
page. Go to step e.
„ If you press Color Start, the
machine starts sending the
document.
Note
If the memory is full and you are faxing a
single page, it will be sent in real time.
Sending a fax
Faxing A4 size documents
from the scanner glass
When documents are A4 size, you need to
set Scan Size to A4. If you do not, the bottom
portion of the faxes will be missing.
Make sure you are in Fax mode
Press Menu, 2, 2, 0.
After the broadcast is finished, a Broadcast
Report will be printed.
Press a or b to choose A4.
Press OK.
Your machine can send a color fax to
machines that support this feature.
However, color faxes cannot be stored in the
memory. When you send a color fax, the
machine will send it in real time (even if
Real Time TX is set to Off).
Canceling a fax in progress
If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, OneTouch, Speed-Dial numbers and up to 50
manually dialed numbers in the same
broadcast.
Color fax transmission
Broadcasting
(Black & White only)
Make sure you are in Fax mode
Repeat c until you have entered all the
fax numbers you wish to broadcast to.
Press Black Start.
Load your document.
Enter a number. Press OK.
You can use either a One-Touch,
Speed-Dial, a Group or a manually
entered number using the dial pad.
Note
• If you did not use up any of the numbers
for Groups, or access codes, or credit card
numbers, you can ‘broadcast’ faxes to as
many as 140 (FAX-2480C) or 154
(FAX-2580C) different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
• Enter the long dialing sequence numbers
as you would normally, but remember that
each Speed-Dial number counts as one
number, so the number of locations you
can store becomes limited.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Black Start to send
the portion that is in the memory.
29
Chapter 5
Canceling a Broadcast in
progress
Press Menu, 2, 6.
The LCD will show the fax number being
dialed.
Press OK.
The LCD will show the job number:
XXXXXXXX
1.Clear 2.Exit
Press 1 to clear.
The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.
Additional sending
operations
Sending faxes using multiple
settings
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode and real time
transmission.
Make sure you are in Fax mode
Choose one of the options below:
To cancel the Broadcast, press 1.
Press Stop/Exit.
Load your document.
Choose a setting you want to change.
Press OK.
Other Settings
1.Yes 2.No
„ Press 1 to change another setting.
„ Press 2 when you have finished
choosing your settings.
30
Send the fax as normal.
Sending a fax
Contrast
If your document is very light or very dark, you
may want to change the contrast.
Use Light when sending a light document.
Use Dark when sending a dark document.
Make sure you are in Fax mode
To change the default fax resolution
Make sure you are in Fax mode
Press a or b to choose the resolution
you want.
Press OK.
Note
Load your document.
You can choose four different resolution
settings for black & white faxes and two for
color.
Press Menu, 2, 2, 1.
Press a or b to choose Auto, Light
or Dark.
Press OK.
Black & White
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
Changing Fax Resolution
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Good for small print or artwork
and transmits slower than Fine
resolution.
Photo
Use when the document has
varying shades of gray or is a
photograph. This has the
slowest transmission.
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
Make sure you are in Fax mode
Press Menu, 2, 2, 2.
Note
Color
Load your document.
Press Fax Resolution then a or b to
choose the resolution.
Press OK.
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
31
Chapter 5
Dual access
(Black & White only)
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
Real time transmission
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialing and
sending.
If the memory is full or you are sending a color
fax, the machine will send the document in
real time (even if Real Time TX is set to
Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Sending in real time for all faxes
Make sure you are in Fax mode
Press Menu, 2, 2, 5.
5.Real Time TX
Realtime TX:On
Press a or b to choose On or Off.
Press OK.
Sending in real time for the next fax
only
32
Make sure you are in Fax mode
Press Menu, 2, 2, 5.
Press a or b to choose Next Fax
Only. Press OK.
Press a or b to choose On (or Off).
Sending a fax
Overseas Mode
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Make sure you are in Fax mode
Load your document.
Press Menu, 2, 2, 7.
Press a or b to choose On (or Off).
Press OK.
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step d.
Make sure you are in Fax mode
Load your document.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Make sure you are in Fax mode
Press Menu, 2, 2, 4.
Press a or b to choose On (or Off).
Press OK.
Press Stop/Exit.
Checking and canceling
waiting jobs
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
Press Menu, 2, 6.
Any waiting jobs appear on the LCD.
Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
Do one of the following:
„ Press a or b to scroll through the
waiting jobs, press OK to choose a
job, and then press 1 to cancel it.
„ Press 2 to exit without canceling.
When you have finished, press
Stop/Exit.
Press Menu, 2, 2, 3.
Do one of the following:
„ Press OK to accept the displayed
time.
„ Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
Press OK.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
Delayed Faxing
(Black & White only)
Delayed Batch Transmission
(Black & White only)
33
Chapter 5
Sending a fax manually
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
Make sure you are in Fax mode
1.Send 2.Receive
Load your document.
If you get an Out of Memory message while
scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message while
scanning a subsequent page, you will have
the option to press Start to send the pages
scanned so far, or to press Stop/Exit to
cancel the operation
on the cordless
Dial the fax number you want to call.
When you hear the fax tone, press
Black Start or Color Start.
„ If you are using the scanner glass,
press 1 to send the fax.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 32.)
1.Send 2.Receive
If you picked up the handset or cordless
handset, replace it.
Sending a fax at the end of a
conversation
At the end of a conversation you can send a
fax to the other party before you both hang
up.
Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
Make sure you are in Fax mode
34
Load your document.
If you picked up the handset or cordless
handset, replace it.
Out of Memory message
(FAX-2480C)
Pick up the handset of the machine or
press Hook/Hold and listen for a dial
tone.
(FAX-2580C)
Press Speaker Phone on the machine
or press
handset.
Press Black Start or Color Start.
„ If you load the document on the
scanner glass, press 1 to send the
fax.
6
Receiving a Fax
Receive modes
You must choose a receive mode depending on the external devices and telephone subscriber
services you have on your line.
Choosing the Receive Mode
The diagram below will help you choose the correct mode.
For more detailed information on the receive modes see page 37.
FAX-2480C
Do you use a Distinctive Ring subscriber service?
Yes
See Distinctive Ring.
No
Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?
No
Yes
Are you using the voice message
function of your external TAD
(telephone answering device)?
No
Do you want the machine to
answer fax and telephone
calls automatically?
No
Manual
Yes
Do you want to use the
machine for fax only?
Yes
No
Yes
Fax Only
Fax/Tel
External TAD
35
Chapter 6
FAX-2580C
Are you using the built-in Message Center?
Yes
See Message Center.
No
Do you use a Distinctive Ring subscriber service?
Yes
See Distinctive Ring.
No
Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?
No
Yes
Are you using the voice message
function of your external TAD
(telephone answering device)?
No
Do you want the machine to
answer fax and telephone
calls automatically?
No
Manual
Yes
Do you want to use the
machine for fax only?
Yes
No
Yes
Fax Only
Fax/Tel
Manual*
* We recommend you set Easy Receive to On.
To set a receive mode, follow the instructions
below.
36
The LCD will display the current receive
mode.
Press Menu, 0, 1.
Press a or b to choose Fax Only,
Fax/Tel, External TAD
(FAX-2480C only) or Manual.
Press OK.
Press Stop/Exit.
12/10 11:53
Fax
Current receive mode
Fax: Fax Only
Receiving a Fax
Using receive modes
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. See Ring Delay on page 38.
Fax only
Message Center (MC:Msg
Ctr) (FAX-2580C only)
Message Center (MC:Msg Ctr) helps you
automatically manage incoming calls, by
recognizing whether they are fax or voice
calls and handling them in one of the
following ways:
„ Faxes will be automatically received.
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel
„ Voice callers can record a message.
To set up the Message Center mode, see
page 56.
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD
(FAX-2480C only)
Also see F/T Ring Time (Fax/Tel mode only)
on page 38 and Ring Delay on page 38.
Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring feature.
To receive a fax in manual mode press Black
Start or Color Start when you hear fax tones
(short repeating beeps). You can also use the
Easy Receive feature to receive faxes by
lifting a handset on the same line as the
machine.
If Message Center Mode is Off, the
receive mode returns to your
original setting. (See Message
Center Mode on page 56.)
„ Faxes will be automatically received.
Manual
If Message Center Mode is On, it
will override your receive mode
setting. The screen shows MC:Msg
Ctr.
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be handled in one of
the following ways:
„ Faxes will be automatically received.
„ Voice callers can record a message on the
external TAD.
For more information see Connecting an
external TAD (telephone answering device)
on page 45.
Also see Easy Receive on page 39.
37
Chapter 6
Receive mode settings
Ring Delay
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension phones on the same line as the
machine or subscribe to the telephone
company’s Distinctive Ring service, keep the
ring delay setting of 4.
(See Using external and extension
telephones on page 49 and Easy Receive on
page 39.)
If toll saver is On, then the ring delay setting
has no effect. See Setting toll saver on page
59. (FAX-2580C only)
38
F/T Ring Time
(Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone.
Press Menu, 2, 1, 1.
(FAX-2580C only)
Press a or b to choose Ring Delay.
Press OK.
Press a or b to choose how many
times the line rings before the machine
answers (00-04).
Press OK.
If you choose 00, the line will not ring at
all.
Press Stop/Exit.
Press Menu, 2, 1, 2.
Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Receiving a Fax
Easy Receive
If Easy Receive is On:
Printing a reduced incoming
fax
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
The machine will only receive a fax call if you
answered it using the machine’s handset,
Speaker Phone or Brother cordless handset.
If Easy Receive is Off:
The machine receives fax calls automatically,
even if you lift the machine’s handset, press
Speaker Phone, or lift the handset of an
extension or external phone. When you see
Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension
phone connected to another telephone wall
jack, just replace the handset or press
Speaker Phone and your machine will do the
rest.
If Easy Receive is Semi:
Additional receiving
operations
Press Menu, 2, 1, 5.
5.Auto Reduction
Use a or b to choose On or Off.
Press OK.
Press Stop/Exit.
You have to lift the handset of an external
phone, and then press Black Start or
Color Start on the machine.
Make sure you are in Fax mode
If you are not at your machine, press l 5 1 on
the extension phone. (See Using external
and extension telephones on page 49.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Easy Receive to Off.
Press Menu, 2, 1, 3.
Press a or b to choose On, Semi (or
Off).
Press OK.
Press Stop/Exit.
39
Chapter 6
Receiving a fax at the end of a
conversation
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
Ask the other party to place the
document in their machine and to press
Start or Send key.
When you hear the CNG tones (slowly
repeating beeps), press Black Start or
Color Start.
Press 2 to receive a fax.
1.Send 2.Receive
If you picked up the handset, replace it.
Printing a fax from the
memory
If you have chosen paging or fax storage, you
can still print a fax from the memory when you
are at your machine. (See Turning off
Remote Fax Options on page 62.)
40
Press Menu, 2, 5, 3.
Press Black Start.
7
Telephone Services and External
devices
Voice operations
Voice calls can be made either with the
handset, the cordless handset (FAX-2580C),
the speaker phone (FAX-2580C), an
extension or external telephone, and by
dialing manually, or by using One-Touch or
Quick-Dial numbers.
When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine.
Speak clearly toward the microphone . To
end the call, press Speaker Phone.
Note
If you have FAX-2580C, see the Digital
Cordless Handset User’s Guide.
Making a telephone call
Answering calls with the
Speaker Phone (FAX-2580C
only)
Hold
To start a voice call, choose one of the
options below:
„ (FAX-2480C) Pick up the handset.
„ (FAX-2580C) Press Speaker Phone
on the machine or press
on the cordless handset.
If you want to put a call on hold, press
Hook/Hold (Hold/Intercom). To release the
call from hold, press Speaker Phone or pick
up the machine’s handset.
Picking up an extension handset will not
release the call from hold.
Tone or Pulse (Canada only)
When you hear the dial tone, enter a
number using the dial pad, One Touch,
Speed-Dial or Search.
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
(Speaker phone for FAX-2580C only)
Speak clearly toward the microphone .
Lift the handset of the machine or press
Hook/Hold.
To hang up, choose one of options
below:
„ For FAX-2480C, replace the
handset.
„ For FAX-2580C, press
Speaker Phone on the machine or
Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialing service.
on the cordless handset.
41
Chapter 7
Fax/Tel mode when the power
key is on
Telephone services
Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one phone line may affect the
way your machine works. If you have Voice
Mail on your phone line, please read the
following carefully.
If you are at the machine, you chan lift the
handset (FAX-2480C) or press
Speaker Phone or lift the cordless handset
(FAX-2580C) to answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press # 5 1 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
Fax/Tel mode when the power
key is off
You can change the default setting of the
On/Off key to Fax Receive:On so that you
can receive faxes when the power key is off.
(See On/Off setting on page 18.) Fax/Tel
mode will work in the following ways.
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset or cordless handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension phone.
Distinctive Ring
Brother uses the term ‘Distinctive Ring’ but
different telephone companies have other
names for this service such as SmartRing,
RingMaster, Teen-Ring, Indent-a-Call or
Indent-a-Ring.
What does your telephone company's
‘Distinctive Ring’ do?
Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same phone line. If you need
more than one phone number, it is
cheaper than paying for an extra line. Each
phone number has its own distinctive ring
pattern, so you will know which phone
number is ringing. This is one way you can
have a separate phone number for your
machine.
Note
Please call your telephone company for
availability and rates.
42
Telephone Services and External devices
What does Brother's ‘Distinctive Ring’
do?
The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
phone number on your line can just receive
faxes.
Note
If you have Voice Mail on the phone line that
you will install your new machine on, there is
a strong possibility that Voice Mail and the
machine will conflict with each other while
receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate phone number, neither will
interfere with the other's operations.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.
Note
You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.
You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.
You must pay for your telephone
company's Distinctive Ring service before
you program the machine to work with it.
Do you have Voice Mail?
Before you choose the ring pattern to
register
Ring
Pattern
Rings
long-long
short-long-short
short-short-long
very long (normal
pattern)
Note
If the ring pattern you received is not on
this chart, please call your telephone
company and ask for one that is
shown.
„ The machine will only answer calls to its
registered number.
„ The first two rings are silent on the
machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)
„ If you program the machine properly, it will
recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.
43
Chapter 7
Registering the Distinctive Ring
pattern
Caller ID
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. You cannot change the receive
mode to another mode while the Distinctive
Ring is set to on.
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you pick up the external
phone's handset, the Caller ID information
disappears from the LCD, but the call
information stays stored in the Caller ID
memory.
Press Menu, 2, 0, 3.
0.Miscellaneous
3.Distinctive
Press a or b to choose Set.
Press OK.
Press a or b to choose the stored ring
pattern you want to use.
Press OK.
(You hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)
„ The Out of Area message means the
call originated outside your Caller ID
service area.
„ The Private Call message means the
caller has intentionally blocked
transmission of information.
Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
You can print a list of the Caller ID information
received by your machine. (See Printing
Caller ID List on page 45.)
Note
Press Menu, 2, 0, 3.
Press a or b to choose Off.
Press OK.
Press Stop/Exit.
Note
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
Mode on page 35.)
44
„ You can see the first 16 characters of the
number (or name).
Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Telephone Services and External devices
Viewing Caller ID List
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
Press Menu, 2, 0, 4.
Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID will
appear on the display.
Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD shows the caller's number and
the date and time of the call.
Press Menu, 2, 0, 4.
Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the LCD.
Press Black Start or Color Start.
After printing has finished, press
Stop/Exit.
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling
(CNG) tones. If it hears them, the machine
takes over the call and receives the fax. If it
does not hear CNG tones, the machine lets
the TAD continue playing your outgoing
message so your caller can leave you a voice
message.
Do one of the following:
„ To return to the Caller ID listing,
press a or b.
„ To finish viewing, press Stop/Exit.
Printing Caller ID List
Connecting an external
TAD (telephone
answering device)
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Note
• If you do not receive all your faxes, reduce
the Ring Delay setting on your external
TAD.
• If You Subscribe to your Telephone
company's Distinctive Ring Service:
You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.
45
Chapter 7
• If You Do Not Subscribe to Distinctive
Ring Service:
You must plug your TAD into the EXT.
jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
phone line. (See the illustration below.)
TAD
When the TAD answers a call, the LCD
shows Ext.Tel in Use.
The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).
Plug the telephone line cord from the
telephone wall jack into the jack labeled
LINE.
Plug the telephone line cord from the
external TAD into the jack labeled EXT.
(Make sure this cord is connected to the
TAD at the TAD's telephone line jack,
and not its handset jack.)
Set your external TAD to four rings or
less. (The machine's Ring Delay setting
does not apply.)
Record the outgoing message on your
external TAD.
46
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
Connections
Do one of the following:
„ (FAX-2480C) Set the Receive Mode
to External TAD. (See Choosing
the Receive Mode on page 35.)
„ (FAX-2580C) Set the Receive Mode
to Manual.
Recording an outgoing
message (OGM) on an
external TAD
Set the TAD to answer calls.
Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
Limit your speaking to 20 seconds.
End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
‘After the beep, leave a message or
send a fax by pressing l 5 1 and Start.’
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must rerecord the OGM to include it.
Telephone Services and External devices
Special line considerations
Roll over phone lines
A roll over phone system is a group of two or
more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available phone line in a
preset order.
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the phone
numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
Two-line phone system
Converting telephone wall outlets
Triplex Adapter
RJ14
A two-line phone system is nothing more than
two separate phone numbers on the same
wall outlet. The two phone numbers can be
on separate jacks (RJ11) or mixed into one
jack (RJ14). Your machine must be plugged
into an RJ11 jack. RJ11 and RJ14 jacks may
be equal in size and appearance and both
may contain four wires (black, red, green,
yellow). To test the type of jack, plug in a twoline phone and see if it can access both lines.
If it can, you must separate the line for your
machine. (See Easy Receive on page 39.)
RJ11
RJ14
Installing machine, external two-line
TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
47
Chapter 7
Put the two-line TAD and the two-line
telephone next to your machine.
Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
Triplex Adapter
Two Line Phone
External Two Line TAD
Machine
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
48
Multi-line connections (PBX)
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Telephone Services and External devices
External and extension
phones
Connecting an external or
extension telephone
If you answer a call and no one is on
the line:
You should assume that you're receiving a
manual fax.
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
Receive on page 39.)
Using a non-Brother cordless
external telephone
(FAX-2480C only)
If your non-Brother cordless telephone is
connected to the EXT. jack of the machine
and you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
Extension telephone
External telephone
If you let the machine answer first, you will
have to go to the machine so you can press
Hook/Hold to send the call to the cordless
handset.
Connect the telephone line cord to the jack
labeled EXT.
When you are using an external phone, the
LCD shows Ext. Tel in Use.
Using remote codes
Using external and extension
telephones
Fax receive code
If you answer a fax call on an extension or an
external telephone connected to the EXT.
jack of the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 5 1, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 38.)
If you answer a fax call on an extension or
external telephone, you can tell your machine to
receive it by dialing the fax receive code l 5 1.
Wait for the chirping sounds then replace the
handset. See Easy Receive on page 39. Your
caller will have to press Start to send the fax.
Telephone answer code
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing # 5 1
(make sure you press this between the rings).
49
Chapter 7
Changing the remote codes
The preset Fax Receive Code is l 5 1. The
preset Telephone Answer Code is # 5 1. If
you want to, you can replace them with your
own codes.
Press Menu, 2, 1, 4.
1.Setup Receive
4.Remote Codes
Press a or b to choose On (or Off).
Press OK.
Enter the new Fax Receive Code.
Press OK.
Enter the new Telephone Answer Code.
Press OK.
Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another threedigit code (such as ### and 999).
• Remote Codes might not work with some
telephone systems.
50
8
Dialing and storing numbers
How to Dial
Speed-Dialing
Manual dialing
Press all of the digits of the fax number.
One-Touch dialing
Press the One-Touch key that stores the
number you want to call.
Press Search/Speed Dial, the #
(pound) key and then the two digit
Speed-Dial number.
Two-digit number
Note
If the LCD shows Not Registered
when you enter a Speed-Dial or a
One-touch number, a number has not
been stored at this location.
(FAX-2480C)
To dial One-Touch numbers shown in a gray
square, hold down Shift as you press the
One-Touch key.
51
Chapter 8
Search
You can search for names you have stored in
the One-touch and Speed-Dial memories.
Press Search/Speed Dial and the navigation
keys to search, or use the dial pad to search
alphabetically.
Fax Redial
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you
want to make a second call to the last number
dialed, you can save time by pressing
Redial/Pause and Black Start or
Color Start.
Redial/Pause only works if you dialed from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial one time after five minutes.
Note
To search numerically.
To search alphabetically, you can use the
dial pad to enter the first letter of the name
you are looking for.
52
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Dialing and storing numbers
Storing numbers
You can set up your machine to do the
following types of easy dialing: One-Touch,
Speed-Dial and Groups for broadcasting
faxes. When you dial a Quick-Dial number,
the LCD shows the name, if you stored it, or
the number.
Storing One-Touch dial
numbers
Your machine has One-Touch keys where
you can store fax or phone numbers for
automatic dialing. Two numbers can be
stored on each One-Touch key. To access
numbers shown in a gray square, hold down
Shift as you press the One-Touch key.
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
Storing a pause
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialing
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
(FAX-2480C)
Press Menu, 2, 3, 1.
Enter the number (up to 20 digits). Press
OK.
Choose one of the options below:
„ Enter the name using the dial pad
(up to 16 characters). Use the chart
on Entering Text on page 121 to help
you enter letters. Press OK.
„ Press OK to store the number
without a name.
Choose one of the options below:
„ To store another One-Touch
number, go to step b.
„ To finish storing One-Touch
numbers press Stop/Exit.
Press the One-Touch key where you
want to store a number.
53
Chapter 8
Storing Speed-Dial numbers
You can store up to 80 (FAX-2480C) or 100
(FAX-2580C) 2-digit Speed-Dial locations
with a name. When you dial you will only have
to press a few keys (For example:
Search/Speed Dial, the two-digit number,
and Black Start or Color Start).
54
Press Menu, 2, 3, 2.
Changing One-Touch and
Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial
number where a number has already been
stored, the LCD will show the name or
number that has been stored there, and will
ask you to do one of the following:
„ Press 1 to change the stored number.
Use the dial pad to enter a 2-digit
Speed-Dial location number.
Press OK.
Enter the fax or telephone number
(up to 20 digits).
Press OK.
Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK. (To help you enter letters,
see Entering Text on page 121.)
„ To store the number without a name
press OK.
Do one of the following:
„ To store another Speed-Dial
number, go to step b.
„ To finish the setting, press
Stop/Exit.
#05:Mike
1.Change 2.Exit
„ Press 2 to exit without making a change.
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
Enter a new number. Press OK.
Press Stop/Exit.
Enter a new name. Press OK.
„ To change a character, use d or c to
position the cursor under the
character you want to change, then
press Clear/Back. Re-enter the
character.
Dialing and storing numbers
Setting up groups for
broadcasting
Before you can add numbers to a Group, you
need to store them as One-Touch or
Speed-Dial numbers. You can have up to six
small Groups, or you can assign up to 79
numbers to one large Group.
Press Menu, 2, 3, 3.
3.Set Quick-Dial
3.Setup Groups
Choose an empty location where you
want to store the Group in one of the
following ways:
„ Press a One-Touch key.
„ Press Search/Speed Dial and enter
a two-digit location. Press OK.
Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Setup Group:G01
To add One-Touch or Speed-Dial
numbers follow the instructions below:
„ For One-Touch numbers, press the
One-Touch keys one after the other.
„ For Speed-Dial numbers, press
Search/Speed Dial then the
Speed-Dial number.
The LCD will display your chosen
One-Touch numbers with a l, or
Speed-Dial numbers with a # (for
example l06, #09).
Press OK when you have finished
adding numbers.
Use the dial pad to enter a name for the
Group.
Press OK.
Press Stop/Exit.
If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
One-Touch key or Speed-Dial number. Each
group uses up a One-Touch or Speed-Dial
location. You can then send the fax message
to all the numbers stored in a group just by
entering a One-Touch or Speed-Dial number,
and then pressing Black Start.
Note
You can easily print a list of all your
One-Touch and Speed-Dial numbers.
Numbers that are part of a group will be
marked in the GROUP column. (See How
to print a report on page 68.)
Dialing access codes and
credit card numbers
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on
One-Touch key 1 and ‘7000’ on One-Touch
key 2. You can use them both to dial
‘555-7000’ if you press One-Touch key 1 and
One-Touch key 2 and Color Start or Black
Start.
Numbers can be added manually by entering
them on the dial pad:
One-Touch key 1, 7, 0, 0, 1 (on the dial pad),
and Color Start or Black Start.
This would dial ‘555–7001’. You can also add
a pause by pressing the Redial/Pause key.
G01:l06#09
55
9
Message Center mode
(FAX-2580C only)
Message Center Mode
The Message Center feature will store up to
99 incoming voice or fax messages.
Messages are stored in the order in which
they are received.
Recording your OGM
You can record the following two different
types of OGM:
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
(See Setting a Remote Access
Code on page 63.) The number of messages
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).
In the event of a power failure your machine
will retain messages that are in the memory
for approximately 24 hours.
Setting up the Message
Center
Outgoing message (OGM)
Msg Ctr
This message will be played when a
call is received. The caller will be
able to leave a voice or fax message.
F/T
This message is played when a call
is received and your machine is set
to Fax/Tel mode. The caller will not
be able to leave a message. See
page 57.
Your OGM must be less than 20 seconds
long.
Press Menu, 2, 7, 1.
The LCD prompts you to choose an
OGM.
Recording the Message Center outgoing
message (Msg Ctr OGM) is the first step you
need to follow before you can use the
Message Center.
Press a or b to choose Msg Ctr OGM.
To enter Message Center mode, follow the
steps below:
Record your Message Center OGM.
Press and hold
Press a or b to choose Record OGM.
Press OK.
Record your message, do following:
„ Speak clearly toward the integrated
microphone to record your
message. Press Stop/Exit when
finished.
until it lights to
activate the Message Center.
The Message Center will play your
OGM back to you.
56
Press Stop/Exit.
Message Center mode (FAX-2580C only)
Listening to your OGM
Press Menu, 2, 7, 1.
Press a or b to choose Msg Ctr OGM.
Press a or b to choose Play OGM.
Press OK.
Press Stop/Exit.
Erasing your OGM
Press Menu, 2, 7, 1.
Press a or b to choose Erase OGM.
Press OK.
Message Indicator
The
light flashes if you have any new
messages waiting for you.The LCD displays
the total number of voice and fax messages
stored in the Message Center memory.
Fax messages are only stored when Fax
Storage is turned on. To turn fax storage on
press Menu 2, 5, 1.
Press a or b to choose Msg Ctr OGM
or F/T OGM, then press OK.
Playing voice messages
Do one of the following:
Press Stop/Exit.
Fax/Tel OGM
If your machine is set to Fax/Tel receive
mode, this message will be played by your
Brother machine to a caller. Unlike the
Msg Ctr OGM, the caller will not be able to
leave a message.
Press Play.
The following commands are available
when playing messages:
(RWD)
Repeats a message
(FWD)
Skips to the next message
or
To record your Fax/Tel OGM follow the
instructions page 56. If you need to review
the steps for setting up the Fax/Tel receive
mode, Receiving a Fax on page 35.
Activating Message Center
memory
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.Follow the steps
below to listen to your voice messages:
„ Press 2 to exit without erasing.
When the
Voice:03 Fax:00
„ Press 1 to erase the OGM.
Managing your
messages
Adjusts the volume
Press Stop/Exit.
light glows, Message Center
mode is active. Press and hold
lights to enter MC:Msg Ctr mode.
until it
MC:Msg Ctr
57
Chapter 9
Printing fax messages
Once you print a new fax message stored in
memory it will automatically be erased from
the memory.
To erase all of your messages
Press Play. After two seconds, the fax
machine begins to play voice
messages.
If Fax Storage is on, and there are fax
messages in memory, the LCD displays
the following:
All voice message
Fax:
All fax messages
Erase All Msg.?
All voice and fax
message
„ Press 2 to cancel.
Do one of the following:
„ Press 1 to print your faxes.
„ Press 2 to exit without printing.
To erase voice messages individually
Press Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
To erase a specific message, press
Erase immediately after the two short
beeps, or while the message is playing.
Do one of the following:
Erase this Msg.?
1.Yes 2.No
„ Press 1 to erase the message.
„ Press 2 to exit without erasing.
58
Press Stop/Exit.
Do one of the following:
„ Press 1 to erase all of your
messages.
1.Yes 2.No
Erasing incoming messages
Press a or b to choose one of the
options below. Then press OK.
Voice:
Print Fax?
Press Erase.
Press Stop/Exit.
Message Center mode (FAX-2580C only)
Additional Message
Center operations
Setting maximum time for
incoming messages
Press Menu, 2, 7, 2.
7.Setup Msg Ctr
Press a or b to choose On (or Off).
Press OK.
Press Stop/Exit.
ICM Recording Monitor
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
Press Menu, 2, 7, 3.
7.Setup Msg Ctr
Press a or b to choose the maximum
time setting for incoming messages (30,
60, 120 or 180 seconds). Press OK.
3.ICM Rec.Monitr
Press Stop/Exit.
Setting toll saver
2.ICM Max.Time
Press a or b to choose Toll Saver.
Press OK.
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:
Use a or b to choose Off or On.
Press OK.
Press Stop/Exit.
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
Message Center mode is on. When toll saver
is On, it overrides your ring delay setting.If
you are using Distinctive Ring, do not use the
Toll Saver feature.
Make sure you are in fax mode. If not
then press
(Fax).
Press Menu, 2, 1, 1.
1.Setup Receive
1.Toll Saver
59

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Source Exif Data:

File Type                       : PDF
File Type Extension             : pdf
MIME Type                       : application/pdf
PDF Version                     : 1.4
Linearized                      : No
Modify Date                     : 2006:08:11 16:38:41+09:00
Create Date                     : 2006:08:11 16:33:55+09:00
Title                           : FAX-2480C-2580C_UG_US.book
Author                          : kato
Creator                         : FrameMaker 7.0
Producer                        : Acrobat Distiller 6.0 (Windows)
Page Count                      : 75
Mod Date                        : 2006:08:11 16:38:41+09:00
Creation Date                   : 2006:08:11 16:33:55+09:00
Metadata Date                   : 2006:08:11 16:38:41+09:00
Has XFA                         : No

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