Brother Mfc J835Dw Owner S Manual

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ADVANCED

USER’S GUIDE

MFC-J825DW

MFC-J835DW

Version A

USA/CAN

i

User's Guides and where do I find it?

1Visit us at http://solutions.brother.com/.

Which manual? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine.

See this Guide for trademarks and legal

limitations.

Printed / In the box

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software

for the operating system and connection type

you are using.

Printed / In the box

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to

replace consumables. See troubleshooting tips.

Printed / In the box

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and

performing routine maintenance.

PDF file / CD-ROM

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™,

Remote Setup, PC-Fax, Disc Print, Web

Services (Scan), and using the Brother

ControlCenter utility.

PDF file / CD-ROM

Network Glossary This Guide provides basic information about

advanced network features of Brother

machines along with explanations about

general networking and common terms.

PDF file / CD-ROM

Network User's Guide This Guide provides useful information about

wired and wireless network settings and

security settings using the Brother machine.

You can also find supported protocol

information for your machine and detailed

troubleshooting tips.

PDF file / CD-ROM

Mobile Print/Scan Guide This Guide provides useful information about

printing data from your mobile phone and

transmitting scanned data from the Brother

machine to your mobile phone.

PDF file / Brother

Solutions Center 1

Web Connect Guide This Guide provides useful information about

accessing internet services from the Brother

machine, as well as downloading images,

printing data and uploading files directly from

internet services.

PDF file / Brother

Solutions Center 1

ii

Table of Contents

1 General setup 1

IMPORTANT NOTE...............................................................................................1

Memory storage.....................................................................................................1

Volume Settings.....................................................................................................1

Ring Volume ....................................................................................................1

Beeper Volume................................................................................................2

Speaker Volume ..............................................................................................2

Automatic Daylight Saving Time............................................................................3

Sleep Mode ........................................................................................................... 3

LCD screen............................................................................................................4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight ........................................................... 4

Mode Timer............................................................................................................4

2 Security features 5

Memory Security....................................................................................................5

Setting and changing the Memory Security password ....................................5

Turning Memory Security on/off ......................................................................6

3 Sending a fax 7

Additional sending options.....................................................................................7

Sending faxes using multiple settings .............................................................7

Stop faxing.......................................................................................................7

Contrast ........................................................................................................... 7

Changing fax resolution...................................................................................8

Setting your changes as the new default.........................................................8

Restoring fax settings to the factory settings...................................................8

Additional sending operations................................................................................9

Sending a fax manually ...................................................................................9

Sending a fax at the end of a conversation .....................................................9

Dual Access (Black & White only) ...................................................................9

Broadcasting (Black & White only) ................................................................10

Real Time Transmission................................................................................11

Overseas Mode .............................................................................................12

Delayed Faxing (Black & White only) ............................................................12

Delayed Batch Transmission (Black & White only) ....................................... 13

Checking and canceling waiting jobs............................................................. 13

Polling overview...................................................................................................14

Polled Transmit (Black & White only) ............................................................14

iii

4 Receiving a fax 15

Memory Receive (Black & White only) ................................................................15

Receiving faxes into memory when paper tray is empty ...............................15

Fax Forwarding..............................................................................................15

Paging ...........................................................................................................16

Fax Storage ...................................................................................................17

Printing a fax from the memory .....................................................................17

PC-Fax Receive (Windows® only).................................................................18

Turning off Memory Receive operations........................................................19

Changing Memory Receive operations .........................................................19

Remote Retrieval .................................................................................................20

Setting a Remote Access Code..................................................................... 20

Using your Remote Access Code..................................................................20

Remote Fax commands ................................................................................21

Retrieving fax messages ...............................................................................22

Changing your Fax Forwarding number ........................................................22

Additional receiving operations............................................................................23

Printing a reduced incoming fax ....................................................................23

Receiving a fax at the end of a conversation.................................................23

Polling overview...................................................................................................24

Polling receive ...............................................................................................24

5 Dialing and storing numbers 26

Voice operations ..................................................................................................26

Tone or Pulse (Canada only).........................................................................26

Fax/Tel mode................................................................................................. 26

Caller ID.........................................................................................................26

Special line considerations ............................................................................ 27

Additional dialing operations................................................................................29

Outgoing Call.................................................................................................29

Caller ID history .............................................................................................29

Dialing access codes and credit card numbers .............................................30

Additional ways to store numbers........................................................................31

Storing Speed Dial numbers from Outgoing Calls.........................................31

Storing Speed Dial numbers from the Caller ID history.................................31

Setting up groups for Broadcasting ...............................................................32

6Printing reports 34

Fax reports...........................................................................................................34

Transmission Verification Report...................................................................34

Fax Journal (activity report) ...........................................................................34

Reports ................................................................................................................35

How to print a report ......................................................................................35

iv

7 Making copies 36

Copy settings ....................................................................................................... 36

Stop copying.................................................................................................. 36

Changing copy quality ...................................................................................36

Enlarging or reducing the copied image........................................................ 37

Making N in 1 copies or a poster (Page Layout) ........................................... 38

2 in 1 ID Copy................................................................................................39

Sorting copies using the ADF ........................................................................40

Adjusting Density........................................................................................... 40

Ink Save Mode...............................................................................................41

Thin Paper Copy............................................................................................ 41

Book Copy ..................................................................................................... 42

Watermark Copy............................................................................................ 42

Duplex (2-sided) copying...............................................................................44

Setting your favorites..................................................................................... 45

8 PhotoCapture Center™: Printing photos from a memory card or

USB Flash memory drive 46

PhotoCapture Center™ operations ..................................................................... 46

Memory cards, USB Flash memory drive and folder structures .................... 46

Movie printing ................................................................................................ 47

Print Images.........................................................................................................47

Print Index (Thumbnails) ...............................................................................47

Printing Photos .............................................................................................. 48

Enhance Photos ............................................................................................48

DPOF printing................................................................................................50

PhotoCapture Center™ print settings..................................................................51

Print Quality ................................................................................................... 51

Paper options ................................................................................................51

Adjusting Brightness, Contrast and Color......................................................52

Cropping ........................................................................................................53

Borderless printing.........................................................................................54

Print Date....................................................................................................... 54

Setting your changes as the new default.......................................................54

Restoring all settings to the factory settings .................................................. 54

Scan to a memory card or USB Flash memory drive .......................................... 55

Auto Crop ......................................................................................................55

How to set a new default ............................................................................... 56

How to reset to the factory settings ...............................................................56

9 Printing photos from a camera 57

Printing photos directly from a PictBridge camera...............................................57

PictBridge requirements ................................................................................ 57

Setting your digital camera ............................................................................ 58

Printing Images.............................................................................................. 59

DPOF printing................................................................................................59

Printing photos directly from a digital camera (without PictBridge)...................... 60

Printing Images.............................................................................................. 60

v

A Routine maintenance 61

Cleaning and checking the machine....................................................................61

Cleaning the outside of the machine .............................................................61

Cleaning the machine’s printer platen ...........................................................62

Cleaning the paper feed rollers .....................................................................63

Cleaning the paper pick-up rollers .................................................................64

Checking the ink volume ...............................................................................65

Packing and shipping the machine ......................................................................65

B Glossary 68

C Index 72

1

1

1

IMPORTANT NOTE 1

In this manual, the LCD messages of the MFC-J825DW are used unless specified.

Most of the illustrations in this User’s Guide show the MFC-J825DW.

Memory storage 1

Your menu settings are stored permanently,

and in the event of a power failure will not be

lost. Temporary settings (for example,

Overseas Mode) will be lost. If you have

chosen Set New Default for your FAX,

SCAN and PHOTO preferred settings, those

settings will not be lost. Also, during a power

failure the machine will retain the date and

time and programed fax timer jobs (for

example, Delayed Fax) for approximately 24

hours.

Volume Settings 1

Ring Volume 1

You can choose a range of ring volume

levels, from High to Off. The machine will

keep your new default setting until you

change it.

Setting the Ring Volume from the

menu 1

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display Volume.

ePress Volume.

fPress Ring.

gPress Low, Med, High or Off.

hPress Stop/Exit.

General setup 1

Chapter 1

2

Beeper Volume 1

When the beeper is on, the machine will beep

when you press a key, make a mistake, or

after you send or receive a fax.

You can choose a range of beeper volume

levels, from High to Off.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display Volume.

ePress Volume.

fPress Beeper.

gPress Low, Med, High or Off.

hPress Stop/Exit.

Speaker Volume 1

You can choose a range of speaker volume

levels, from High to Off.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display Volume.

ePress Volume.

fPress Speaker.

gPress Low, Med, High or Off.

hPress Stop/Exit.

You can also adjust the speaker volume by

pressing Hook.

aPress Hook on the control panel.

bPress dor c on the Touchscreen to

display the Volume button.

cPress Volume.

dPress or on the

Touchscreen.

Each button press changes the volume

to the next setting.

Press OK.

ePress Hook.

General setup

3

1

Automatic Daylight

Saving Time 1

You can set the machine to change

automatically for daylight saving time. It will

reset itself forward one hour in the Spring and

backward one hour in the Fall. Make sure you

have set the correct date and time in the

Date&Time setting.

The factory setting is Off, so you will have to

turn on Automatic Daylight Saving Time as

follows.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display

Auto Daylight.

ePress Auto Daylight.

fPress On (or Off).

gPress Stop/Exit.

Sleep Mode 1

You can choose how long the machine must

be idle (up to 60 minutes) before it goes into

Sleep Mode. The timer will restart if any

operation is carried out on the machine.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display Sleep Mode.

ePress Sleep Mode.

fPress 1 Min, 2 Mins, 3 Mins,

5 Mins, 10 Mins, 30 Mins or

60 Mins to choose the length of time

the machine is idle before entering sleep

mode.

gPress Stop/Exit.

Chapter 1

4

LCD screen 1

Setting the backlight

brightness 1

You can adjust the brightness of the LCD

backlight. If you are having difficulty reading

the LCD, try changing the brightness setting.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display LCD Settings.

ePress LCD Settings.

fPress Backlight.

gPress Light, Med or Dark.

hPress Stop/Exit.

Setting the Dim Timer for the

backlight 1

You can set how long the LCD backlight stays

on after you go back to the Ready screen.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display LCD Settings.

ePress LCD Settings.

fPress Dim Timer.

gPress 10 Secs, 20 Secs, 30 Secs or

Off.

hPress Stop/Exit.

Mode Timer 1

The machine has four temporary mode keys

on the control panel: FAX, SCAN, COPY and

PHOTO. You can change the amount of time

the machine takes after the last Scan, Copy

or PhotoCapture operation before it returns to

FAX mode. If you choose Off, the machine

stays in the mode you used last.

aPress Menu.

bPress aor b to display

General Setup.

cPress General Setup.

dPress aor b to display Mode Timer.

ePress Mode Timer.

fPress 0 Sec, 30 Secs, 1 Min,

2 Mins, 5 Mins or Off.

gPress Stop/Exit.

5

2

2

Memory Security 2

Memory Security lets you prevent

unauthorized access to the machine. You will

not be able to continue to schedule Delayed

Faxes or Polling jobs. However, any

pre-scheduled Delayed Faxes will be sent

even if you turn on Memory Security, so they

will not be lost.

While Memory Security is On, the following

operations are available:

Receiving faxes into memory (limited by

memory capacity)

Fax Forwarding (if Fax Forwarding was

already On)

Paging (if Paging was already On)

Remote Retrieval (if Fax Storage was

already On)

While Memory Security is On, the following

operations are NOT available:

Printing received faxes

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

PC Fax Receive

Operation from control panel

Note

• To print the faxes in memory, you must

turn off Memory Security.

• You must turn off PC Fax Receive before

you can turn on Memory Security.

• If you forget the Memory Security

password, please call Brother Customer

Service. (uuBasic User’s Guide: Brother

numbers)

Setting and changing the

Memory Security password 2

Note

If you have already set the password, you

will not need to set it again.

Setting a password for the first time 2

Make a careful note of your password.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Miscellaneous.

ePress Miscellaneous.

fPress Mem Security.

gEnter a 4-digit number for the password

by pressing the buttons on the

Touchscreen.

Press OK.

hWhen the LCD shows Verify:,

re-enter the password by pressing the

buttons on the Touchscreen.

Press OK.

iPress Stop/Exit.

Security features 2

Chapter 2

6

Changing your Memory Security

password 2

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Miscellaneous.

ePress Miscellaneous.

fPress Mem Security.

gPress Set Password.

hEnter the registered 4-digit number for

the current password by pressing the

buttons on the Touchscreen.

Press OK.

iEnter a 4-digit number for a new

password by pressing the buttons on the

Touchscreen.

Press OK.

jWhen the LCD shows Verify:,

re-enter the new password by pressing

the buttons on the Touchscreen.

Press OK.

kPress Stop/Exit.

Turning Memory Security

on/off 2

Turning on Memory Security 2

aPress Menu.

bPress aor b to choose Fax.

cPress Fax.

dPress aor b to display

Miscellaneous.

ePress Miscellaneous.

fPress Mem Security.

gPress Set Security.

hEnter the registered 4-digit password by

pressing the buttons on the

Touchscreen.

Press OK.

The machine goes offline and the LCD

shows Memory Security.

Note

If there is a power failure the data will stay

in memory for approximately 24 hours.

Turning off Memory Security 2

aPress Unlock.

bEnter the registered 4-digit password by

pressing the buttons on the

Touchscreen.

Press OK.

Memory Security is automatically turned

off.

Note

If you enter the wrong password, the LCD

shows Wrong Password and stays

offline. The machine will stay in Secure

mode until the registered password is

entered.

7

3

3

Additional sending

options 3

Sending faxes using multiple

settings 3

When you send a fax you can choose a

combination of settings, such as

Fax Resolution, Contrast,

Glass ScanSize, Real Time TX and

Preview.

You can also choose: Call History,

Speed Dial, Broadcasting,

Delayed Fax, Batch TX, Polled TX,

Polling RX, Overseas Mode,

Set New Default, and Factory Reset.

Some settings are only available when

sending black & white faxes.

aPress (FAX).

The LCD shows:

bPress dor c to display a setting you

want to change. When the setting is

displayed, press it.

cPress an option.

dRepeat steps b to c to change more

settings.

Note

• Most settings are temporary and the

machine returns to its default settings after

you send a fax.

• You can save some of the settings you

use most often by setting them as the

default. These settings will stay until you

change them again. (See Setting your

changes as the new default uu page 8.)

Stop faxing 3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is very light or very dark, you

may want to change the contrast. For most

documents the factory setting Auto can be

used. It automatically chooses the suitable

contrast for your document.

Choose Light when sending a light

document. Choose Dark when sending a

dark document.

aPress (FAX).

bPress dor c to display Contrast.

cPress Contrast.

dPress Auto, Light or Dark.

Note

Even if you choose Light or Dark, the

machine will send the fax using the Auto

setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax

Resolution.

Sending a fax 3

Chapter 3

8

Changing fax resolution 3

The quality of a fax can be improved by

changing the fax resolution.

aPress (FAX).

bPress dor c to display

Fax Resolution.

cPress Fax Resolution.

dPress the resolution you want.

Note

You can choose four different resolution

settings for black & white faxes and two for

color faxes.

If you choose S.Fine or Photo and then

use the Color Start key to send a fax, the

machine will send the fax using the Fine

setting.

Setting your changes as the

new default 3

You can save the fax settings for

Fax Resolution, Contrast,

Glass ScanSize, Preview and

Real Time TX you use most often by

setting them as default. These settings will

stay until you change them again.

aPress (FAX).

bPress dor c to choose the setting you

want to change, and then press your

new option.

Repeat this step for each setting you

want to change.

cAfter changing the last setting, press

dor c to display Set New Default.

dPress Set New Default.

ePress Yes.

fPress Stop/Exit.

Restoring fax settings to the

factory settings 3

You can restore all the fax settings you have

changed to the factory settings. These

settings will stay until you change them again.

aPress (FAX).

bPress dor c to display

Factory Reset.

cPress Factory Reset.

dPress Yes.

ePress Stop/Exit.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine

resolution.

Photo Use when the document has

varying shades of gray or is a

photograph. Photo has the

slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission

time is slower than Standard

resolution.

Sending a fax

9

3

Additional sending

operations 3

Sending a fax manually 3

Manual transmission lets you hear the

dialing, ringing and fax-receiving tones while

sending a fax.

Note

To send a multiple page fax, use the ADF.

aPress (FAX).

bLoad your document.

cTo listen for a dial tone, press Hook.

dDial the fax number.

eWhen you hear the fax tone, press

Black Start or Color Start.

If you are using the scanner glass, press

Send on the Touchscreen to send the

fax.

Sending a fax at the end of a

conversation 3

At the end of a conversation, you can send a

fax to the other party before you both hang

up.

aAsk the other party to wait for fax tones

(beeps) and then to press the Start or

Send key before hanging up.

bPress (FAX).

cLoad your document.

dPress Black Start or Color Start.

If you are using the scanner glass,

press Send to send the fax.

eReplace the handset of the external

phone.

Dual Access

(Black & White only) 3

You can dial a number and start scanning the

fax into memory—even when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD shows the new job

number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

Note

If the Out of Memory message appears

while scanning a document, press

Stop/Exit to cancel or Black Start to send

the scanned pages.

Chapter 3

10

Broadcasting

(Black & White only) 3

Broadcasting is when the same fax message

is automatically sent to more than one fax

number. You can include Groups, Speed Dial

numbers, and up to 50 manually dialed

numbers in the same broadcast.

After the broadcast is finished, a Broadcast

Report will be printed.

Before you begin the broadcast 3

Speed Dial numbers must be stored in the

machine's memory before they can be used

in a broadcast. (uuBasic User’s Guide:

Storing Speed Dial numbers)

Group numbers must also be stored in the

machine's memory before they can be used

in a broadcast. Group numbers include many

stored Speed Dial numbers for easier dialing.

(See Setting up groups for Broadcasting

uu page 32.)

How to broadcast a fax 3

aPress (FAX).

bLoad your document.

cPress dor c to display

Advanced Settings.

dPress Advanced Settings.

ePress aor b to display Broadcasting.

fPress Broadcasting.

gYou can add numbers to the broadcast

in the following ways:

Press Add Number and enter a

number by pressing the buttons on

the Touchscreen.

Press OK.

Press Speed Dial.

Press to search by

Alphabetical Order or

Numerical Order. Press the locations

where you want to send a fax.

Press OK.

hAfter you have entered all the fax

numbers by repeating step g, press OK.

iPress Black Start.

Faxing from the ADF

The machine starts scanning and

sending the document.

Faxing from the scanner glass

When the LCD asks you Next Page?,

do one of the following:

To send a single page, press No (or

press Black Start again).

The machine starts sending the

document.

To send more than one page, press

Yes and place the next page on the

scanner glass.

Press Black Start.

The machine starts scanning the

page. (Repeat this step for each

additional page.)

Sending a fax

11

3

Note

• If you did not use up any of the numbers

for Groups, you can broadcast faxes to as

many as 250 different numbers.

• The machine’s available memory will vary

depending on the types of jobs in the

memory and the number of locations used

for broadcasting. If you broadcast to the

maximum number available, you will not

be able to use dual access and delayed

fax.

• If the Out of Memory message

appears, press Stop/Exit to stop the job.

If more than one page has been scanned,

press Black Start to send the portion that

is in the machine’s memory.

Canceling a Broadcast in progress 3

aPress Stop/Exit.

bDo one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the

button that displays the number

being dialed. Go to step d.

To exit without canceling, press

Stop/Exit.

cWhen the LCD asks if you want to

cancel the entire broadcast, do one of

the following:

Press Yes to confirm.

To exit without canceling, press No

or Stop/Exit.

dDo one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No

or Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will

scan the document into the memory before

sending it. Then, as soon as the telephone

line is free, the machine will start dialing and

sending.

Sometimes, you may want to send an

important document immediately, without

waiting for memory transmission. You can do

this by turning on Real Time TX.

aPress (FAX).

bLoad your document.

cPress dor c to display

Advanced Settings.

dPress Advanced Settings.

ePress aor b to display Real Time TX.

fPress Real Time TX.

gPress On.

hPress .

Note

• If you are sending a color fax or if the

memory is full and you are sending a black

& white fax from the ADF, the machine will

send the document in real time (even if

Real Time TX is set to Off). Faxes

from the scanner glass cannot be sent

until you clear some of the memory.

• In Real Time Transmission, the automatic

redial feature does not work when you are

using the scanner glass.

Chapter 3

12

Overseas Mode 3

If you are having difficulty sending a fax

overseas due to possible interference on the

telephone line, we recommend that you turn

on Overseas Mode. After you send a fax

using this feature, the feature will turn itself

off.

aPress (FAX).

bLoad your document.

cPress dor c to display

Advanced Settings.

dPress Advanced Settings.

ePress aor b to display

Overseas Mode.

fPress Overseas Mode.

gPress On (or Off).

hPress .

Delayed Faxing

(Black & White only) 3

You can store up to 50 faxes in the memory

to be sent within 24 hours. These faxes will

be sent at the time of day you enter in step h.

aPress (FAX).

bLoad your document.

cPress dor c to display

Advanced Settings.

dPress Advanced Settings.

ePress aor b to display Delayed Fax.

fPress Delayed Fax.

gPress On.

hEnter the time you want the fax to be

sent (in 24-hour format) by pressing the

buttons on the Touchscreen.

(For example, enter 19:45 for 7:45 PM.)

Press OK.

Note

• When you set 12h Clock in the

Date&Time setting, enter the time in

12-hour format.

• The number of pages you can scan into

the memory depends on the amount of

data that is printed on each page.

Sending a fax

13

3

Delayed Batch Transmission

(Black & White only) 3

Before sending the delayed faxes, your

machine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time. All delayed faxes that are

scheduled to be sent at the same time to the

same fax number will be sent as one fax to

save transmission time.

aPress (FAX).

bPress dor c to display

Advanced Settings.

cPress Advanced Settings.

dPress aor b to display Batch TX.

ePress Batch TX.

fPress On.

gPress Stop/Exit.

Checking and canceling

waiting jobs 3

You can check which jobs are still waiting in

the memory to be sent and cancel a job.

(If there are no jobs, the LCD shows

No Jobs Waiting.)

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Remaining Jobs.

ePress Remaining Jobs.

Any waiting jobs appear on the LCD.

fPress aor b to scroll through the jobs

and press the job you want to cancel.

Press OK.

gDo one of the following:

To cancel, press Yes.

If you want to cancel another job go

to step f.

To exit without canceling, press No.

hWhen you are finished, press Stop/Exit.

Chapter 3

14

Polling overview 3

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polled Transmit

(Black & White only) 3

Polled transmit lets you set up your machine

to wait with a document so another fax

machine can call and retrieve it.

The document will be stored and can be

retrieved by any other fax machine until you

delete it from the memory. (See Checking

and canceling waiting jobs uu page 13.)

Setup for polled transmit 3

aPress (FAX).

bLoad your document.

cPress dor c to display

Advanced Settings.

dPress Advanced Settings.

ePress aor b to display Polled TX.

fPress Polled TX.

gPress On (or Off).

hPress dor c to display any settings you

want to change, and press it. Then

choose your option. After each setting is

accepted, you can continue to change

more settings.

iPress Black Start.

jIf you are using the scanner glass, the

LCD will prompt you to choose one of

the following options:

Press Yes to scan another page.

Go to step k.

Press No or Black Start to send the

document.

kPlace the next page on the scanner

glass and press Black Start. Repeat

steps j and k for each additional

page.

Your machine will automatically send

the fax.

15

4

4

Memory Receive

(Black & White only) 4

You can only use one Memory Receive

operation at a time:

Fax Forwarding

Paging

Fax Storage

PC-Fax Receive

Off

You can change your selection at any time. If

received faxes are still in the machine’s

memory when you change the Memory

Receive operation, a message will appear on

the LCD. (See Changing Memory Receive

operations uu page 19.)

Receiving faxes into memory

when paper tray is empty 4

As soon as the paper tray becomes empty

during fax reception, the LCD shows

No Paper Fed. Put some paper in the

paper tray. (uuBasic User’s Guide: Loading

paper and other print media)

If you don't put paper in the paper tray, the

machine will carry on receiving the fax, with

the remaining pages being stored in memory,

if enough memory is available.

Further incoming faxes will also be stored in

memory until the memory is full. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray.

Fax Forwarding 4

When you choose Fax Forward, your

machine stores the received fax in the

memory. The machine will then dial the fax

number you have programmed and forward

the fax message.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Setup Receive.

ePress Setup Receive.

fPress aor b to display

Memory Receive.

gPress Memory Receive.

hPress Fax Forward.

iEnter the forwarding number (up to

20 digits) by pressing the buttons on the

Touchscreen.

Press OK.

jPress Backup Print:On or

Backup Print:Off.

Receiving a fax 4

Chapter 4

16

IMPORTANT

• If you choose Backup Print:On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case there is a power

failure before the fax is forwarded or a

problem at the receiving machine.

• When you receive a color fax, your

machine prints the color fax at your

machine but does not send the fax to the

fax forwarding number you programmed.

kPress Stop/Exit.

Paging 4

When you choose Paging, your machine

dials the cell phone or pager number you

have programmed. This activates your cell

phone or pager so you will know that you

have a fax message in the memory.

If you have set Paging, a backup copy of the

received fax will automatically be printed at

the machine.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Setup Receive.

ePress Setup Receive.

fPress aor b to display

Memory Receive.

gPress Memory Receive.

hPress Paging.

iEnter your cell phone or pager number

followed by # # (up to 20 digits).

Press OK.

Do not include the area code if it is the

same as that of your machine.

For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

jDo one of the following:

If you are programming your cell

phone number and do not need to

enter a PIN, press OK.

If your pager needs a PIN, enter the

PIN, press #, press Pause, and then

enter your fax number followed by

##.

Press OK.

For example, press:

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7

8 9 # #

If you do not need a PIN, press:

Pause, and then enter your fax

number followed by # #. Press OK.

For example, press:

Pause 1 8 0 0 5 5 5 6 7 8 9 # #

kPress Stop/Exit.

Note

You cannot change a paging number or

PIN remotely.

Receiving a fax

17

4

Fax Storage 4

If you choose Fax Storage, your machine

stores received faxes in the memory. You will

be able to retrieve fax messages from

another location using the remote retrieval

commands.

If you have turned on Fax Storage, a backup

copy will automatically be printed at the

machine.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Setup Receive.

ePress Setup Receive.

fPress aor b to display

Memory Receive.

gPress Memory Receive.

hPress Fax Storage.

iPress Stop/Exit.

Note

Color faxes cannot be stored in the

memory. When you receive a color fax

your machine prints the color fax at your

machine.

Printing a fax from the

memory 4

If you have chosen Paging or Fax Storage,

you can still print a fax from the memory when

you are at your machine. (See Memory

Receive (Black & White only) uu page 15.)

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display Print Fax.

ePress Print Fax.

fPress Black Start.

gPress Stop/Exit.

Note

When you print a fax from the memory, the

fax data will be erased.

Chapter 4

18

PC-Fax Receive

(Windows® only) 4

If you turn on the PC-Fax Receive feature

your machine will store received faxes in

memory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

Even if you have turned off your PC (at night

or on the weekend, for example), your

machine will receive and store your faxes in

its memory. The number of received faxes

that are stored in the memory will appear on

the LCD.

When you start your PC and the PC-FAX

Receiving software runs, your machine

transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you

must have the PC-FAX Receiving software

running on your PC.

(uuSoftware User’s Guide: PC-FAX

receiving)

If you choose Backup Print:On the

machine will also print the fax.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Setup Receive.

ePress Setup Receive.

fPress aor b to display

Memory Receive.

gPress Memory Receive.

hPress PC Fax Receive.

iThe LCD shows the message

Run PC-Fax on your computer.

Press OK.

jPress <USB> or, for network users, the

name of the PC you want to receive

faxes.

kPress OK.

lPress Backup Print:On or

Backup Print:Off.

mPress Stop/Exit.

Note

• PC-Fax Receive is not supported by the

Mac OS.

• Before you can set up PC-Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on.

(uuSoftware User’s Guide: PC-FAX

receiving)

• If you get an error message and the

machine cannot print the faxes in memory,

you can use this setting to transfer your

faxes to your PC. (uuBasic User’s Guide:

Transferring your faxes or Fax Journal

report)

• When you receive a color fax, your

machine prints the color fax at your

machine but does not send the fax to your

PC.

• To change the destination PC, repeat

steps a to m.

Receiving a fax

19

4

Turning off Memory Receive

operations 4

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Setup Receive.

ePress Setup Receive.

fPress aor b to display

Memory Receive.

gPress Memory Receive.

hPress Off.

iPress Stop/Exit.

Note

The LCD will give you more options if

there are received faxes still in the

machine’s memory. (See Changing

Memory Receive operations

uu page 19.)

Changing Memory Receive

operations 4

If received faxes remain in your machine’s

memory when you change the Memory

Receive Operations, the LCD will ask you

one of the following questions:

Erase All Fax?

Print All Fax?

• If you press Yes, faxes in the memory

will be erased or printed before the

setting changes. If a backup copy has

already been printed it will not be

printed again.

• If you press No, faxes in the memory

will not be erased or printed and the

setting will be unchanged.

If received faxes are left in the machine's

memory when you change to

PC Fax Receive from another option

[Fax Forward, Paging or Fax Storage],

press a or b to choose the PC.

The LCD will ask you the following question:

Send Fax to PC?

• If you press Yes, faxes in the memory

will be sent to your PC before the

setting changes. You will be asked if

you want to turn on Backup Print. (For

details, see PC-Fax Receive

(Windows® only) uu page 18.)

• If you press No, faxes in the memory

will not be erased or transferred to your

PC and the setting will be unchanged.

Chapter 4

20

Remote Retrieval 4

You can call your machine from any

touch-tone telephone or fax machine and

then use the remote access code and remote

commands to retrieve fax messages.

Setting a Remote Access

Code 4

The Remote Access Code lets you access

the remote retrieval features when you are

away from your machine. Before you can use

the remote access and retrieval features, you

have to set up your own code. The factory

default code is the inactive code (--- ).

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Remote Access.

ePress Remote Access.

fEnter a three-digit code using numbers

0-9, l, or # by pressing the buttons on

the Touchscreen.

Press OK.

(The preset ‘l’ cannot be changed.)

Note

Do not use the same code as your Fax

Receive Code (l51) or Telephone

Answer Code (#51).

(uuBasic User’s Guide: Using external

and extension telephones)

gPress Stop/Exit.

Note

You can change your code at any time by

entering a new one. If you want to make

your code inactive, press Clear in step f

to restore the inactive setting (---l) and

press OK.

Using your Remote Access

Code 4

aDial your fax number from a touch-tone

telephone or another fax machine.

bWhen your machine answers, enter

your remote access code (3 digits

followed by ) at once.

cThe machine signals if it has received

messages:

1 long beep — Fax messages

No beeps — No messages

dWhen the machine gives two short

beeps, enter a command.

The machine will hang up if you wait

longer than 30 seconds to enter a

command.

The machine will beep three times if you

enter an invalid command.

ePress 90 to stop Remote Access when

you have finished.

fHang up.

Note

If your machine is set to Manual mode

and you want to use the remote retrieval

features, wait for about 100 seconds after

it starts ringing, and then enter the remote

access code within 30 seconds.

Receiving a fax

21

4

Remote Fax commands 4

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your remote access code (3 digits followed by ), the system will give

two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding,

Paging or Fax Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear

three short beeps, you cannot make a change because

something has not been set up (for example, a Fax

Forwarding or Paging number has not been registered).

You can register your Fax Forwarding number by entering

4. (See Changing your Fax Forwarding number

uu page 22.) Once you have registered the number, Fax

Forwarding will work.

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages uu page 22.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear

three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Chapter 4

22

Retrieving fax messages 4

You can call your machine from any

touch-tone telephone and have your fax

messages sent to another machine. Before

you use this feature, you have to turn on Fax

Storage.

aDial your fax number.

bWhen your machine answers, enter

your remote access code (3 digits

followed by ) at once. If you hear one

long beep, you have messages.

cWhen you hear two short beeps,

press 962.

dWait for a long beep, and then use the

dial pad to enter the number of the

remote fax machine where you want

your fax messages sent, followed by ##

(up to 20 digits).

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a

pause.

eHang up after you hear your machine

beep. Your machine will call the other

fax machine, which will then print your

fax messages.

Changing your Fax

Forwarding number 4

You can change the default setting of your fax

forwarding number from another touch-tone

telephone or fax machine.

aDial your fax number.

bWhen your machine answers, enter

your remote access code (3 digits

followed by ) at once. If you hear one

long beep, you have messages.

cWhen you hear two short beeps,

press 954.

dWait for the long beep, enter the new

number (up to 20 digits) of the remote

fax machine you want your fax

messages forwarded to using the dial

pad, then enter ##.

Note

You cannot use l and # as dial numbers.

However, press # if you want to create a

pause.

ePress 9 0 to stop Remote Access when

you have finished.

fHang up after you hear your machine

beep.

Receiving a fax

23

4

Additional receiving

operations 4

Printing a reduced incoming

fax 4

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of Letter, Legal or A4 size paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting. (uuBasic User’s Guide: Paper

Size)

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Setup Receive.

ePress Setup Receive.

fPress aor b to display

Auto Reduction.

gPress Auto Reduction.

hPress On (or Off).

iPress Stop/Exit.

Receiving a fax at the end of a

conversation 4

At the end of a conversation, you can ask the

other party to fax you information before you

both hang up.

aAsk the other party to place the

document in their machine and to press

the Start or Send key.

bWhen you hear the other machine's

CNG tones (slowly repeating beeps),

press Black Start or Color Start.

cPress Receive to receive the fax.

dReplace the handset of the external

telephone.

Chapter 4

24

Polling overview 4

Polling lets you set up your machine so other

people can receive faxes from you, but they

pay for the call. It also lets you call somebody

else’s fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax

machine to receive a fax.

Setup to receive polling 4

aPress (FAX).

bPress dor c to display

Advanced Settings.

cPress Advanced Settings.

dPress aor b to display Polling RX.

ePress Polling RX.

fPress On (or Off).

gEnter the fax number you are polling

using Speed Dial or the dial pad on the

control panel.

hPress Black Start or Color Start.

The LCD shows Dialing.

Sequential polling

(Black & White only) 4

Sequential polling lets you request

documents from several fax machines in one

operation. Afterwards, a Sequential Polling

Report will be printed.

aPress (FAX).

bPress dor c to display

Advanced Settings.

cPress Advanced Settings.

dPress aor b to display Polling RX.

ePress Polling RX.

fPress On (or Off).

gPress dor c to display

Advanced Settings.

hPress Advanced Settings.

iPress aor b to display Broadcasting.

jPress Broadcasting.

kDo one of the following:

Press Add Number and enter a

number by pressing the buttons on

the Touchscreen.

Press OK.

Press Speed Dial. Press

to choose Alphabetical Order or

Numerical Order. Press aor b to

select a number.

Press OK.

lAfter you have entered all the fax

numbers by repeating step k, press OK.

mPress Black Start.

The machine polls each number or

Group number in turn for a document.

Press Stop/Exit while the machine is dialing

to cancel the polling process.

To cancel all sequential polling receive jobs,

see Checking and canceling waiting jobs

uu page 13.

Receiving a fax

25

4

Canceling a Sequential Polling Job 4

aPress Stop/Exit.

bDo one of the following:

To cancel the entire sequential

polling job, press

Entire Seq. Poll. Go to step c.

To cancel the current job, press the

button that displays the number

being dialed. Go to step d.

To exit without canceling, press

Stop/Exit.

cWhen the LCD asks if you want to

cancel the entire sequential polling job,

do one of the following:

Press Yes to confirm.

To exit without canceling, press No

or Stop/Exit.

dDo one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No

or Stop/Exit.

26

5

Voice operations 5

Voice calls can be made with an external

telephone by dialing manually.

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need

to send tone signals (for example, for

telephone banking), follow the instructions

below:

aPress Hook.

bPress # on the machine’s control panel.

Any digits dialed after this will send tone

signals.

When you are finished with the call, the

machine will return to the Pulse dialing

service.

Fax/Tel mode 5

When the machine is in Fax/Tel mode, it will

use the F/T Ring (pseudo/double-ringing) to

alert you to pick up a voice call.

If you are at the extension telephone, you'll

need to lift the handset during the F/T Ring

and then press #51 between the

pseudo/double-rings. If no one is on the line,

or if someone wants to send you a fax, send

the call back to the machine by pressing

l51.

If you are at the machine, lift the external

telephone’s handset, and then press Hook to

answer.

Caller ID 5

The Caller ID feature lets you use the Caller

ID subscriber service offered by many local

telephone companies. Call your telephone

company for details. This service shows the

telephone number, or name if it is available,

of your caller as the line rings.

After a few rings, the LCD shows the

telephone number of your caller (and name, if

available). Once you answer a call, the Caller

ID information disappears from the LCD, but

the call information stays stored in the Caller

ID memory.

You can view the list or choose one of these

numbers to fax to, add to Speed Dial, or

delete from the history. (See Caller ID history

uu page 29.)

You can see the number (or name).

The # Unavailable message means

the call originated outside your Caller ID

service area.

The Private Call message means the

caller has intentionally blocked

transmission of Caller ID information.

You can print a list of the Caller ID information

received by your machine. (See How to print

a report uu page 35.)

Note

• This feature may not be available in

certain areas of the USA and Canada.

• The Caller ID service varies with different

carriers. Call your local telephone

company to find out about the kind of

service available in your area.

Dialing and storing numbers 5

Dialing and storing numbers

27

5

Setting up your area code (USA only) 5

When returning calls from the Caller ID

history your machine will automatically dial

“1” plus the area code for all calls. If your local

dialing plan requires that the “1” not be used

for calls within your area code, enter your

area code in this setting. With the area code

setting, calls returned from the Caller ID

history to numbers within your area code will

be dialed using 10 digits (area code + 7-digit

number). If your dialing plan does not follow

the standard 1 + area code + 7-digit number

dialing system for calling outside your area

code, you may experience problems

returning calls automatically from the Caller

ID history. If this is not the procedure followed

by your dialing plan, you will not be able to

return calls automatically.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Miscellaneous.

ePress Miscellaneous.

fPress Area Code.

gEnter your Area Code (3-digit number),

and press OK.

hPress Stop/Exit.

Special line considerations 5

Roll-over telephone lines 5

A roll-over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or “rolled

over” to the next available telephone line in a

preset order.

Your machine can work in a roll-over system

as long as it is the last number in the

sequence so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call will be sent to

a line that does not have a fax machine. Your

machine will work best on a dedicated

line.

Two-line telephone system 5

A two-line telephone system is nothing more

than two separate telephone numbers on the

same wall outlet. The two telephone numbers

can be on separate jacks (RJ11) or mixed into

one jack (RJ14). Your machine must be

plugged into an RJ11 jack. RJ11 and RJ14

jacks may be equal in size and appearance

and both may contain four wires (black, red,

green, yellow). To test the type of jack, plug in

a two-line telephone and see if it can access

both lines. If it can, you must separate the line

for your machine.

Chapter 5

28

Converting telephone wall outlets 5

There are three ways to convert to an RJ11

jack. The first two ways may require help from

the telephone company. You can change the

wall outlets from one RJ14 jack to two RJ11

jacks. Or, you can have an RJ11 wall outlet

installed and slave or jump one of the

telephone numbers to it.

The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJ11 jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter 5

Installing machine, external two-line

TAD and two-line telephone 5

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back of

the two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three

telephone line cords: the one that came with

your machine and two for your external two-

line TAD. You will need a fourth line cord if

you add a two-line telephone.

aPut the two-line TAD and the two-line

telephone next to your machine.

bPlug one end of the telephone line cord

for your machine into the L2 jack of the

triplex adapter. Plug the other end into

the LINE jack on the back of the

machine.

cPlug one end of the first telephone line

cord for your TAD into the L1 jack of the

triplex adapter. Plug the other end into

the L1 or L1/L2 jack of the two-line TAD.

dPlug one end of the second telephone

line cord for your TAD into the L2 jack of

the two-line TAD. Plug the other end into

the EXT. jack on the left side of the

machine.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

Your additional two-line telephones on other

wall outlets do not require adapters. There

are two ways to add a two-line telephone to

the machine's wall outlet. You can plug the

telephone line cord from the two-line

telephone into the L1+L2 jack of the triplex

adapter. Or, you can plug the two-line

telephone into the TEL jack of the two-line

TAD.

RJ14

RJ11

RJ14

12

34

Dialing and storing numbers

29

5

Additional dialing

operations 5

Outgoing Call 5

The last 30 numbers you sent a fax to will be

stored in the outgoing call history. You can

choose one of these numbers to fax to, add to

Speed Dial, or delete from the history.

aPress Redial/Pause.

You can also press .

bPress the Outgoing Call tab.

cPress the number you want.

dDo one of the following:

To send a fax, press Send a fax.

Press Black Start or Color Start.

If you want to store the number,

press More and then press

Add to Speed Dial.

(See Storing Speed Dial numbers

from Outgoing Calls uu page 31.)

If you want to delete the number from

the Outgoing Call history list, press

More and then press Delete.

Press Yes to confirm.

Press Stop/Exit.

Caller ID history 5

This feature requires the Caller ID subscriber

service offered by many local telephone

companies. (See Caller ID uu page 26.)

The number, or name if available, from the

last 30 fax and telephone calls you received

will be stored in the Caller ID history. You can

view the list or choose one of these numbers

to fax to, add to Speed Dial, or delete from the

history. When the thirty-first call comes into

the machine, it replaces information about the

first call.

Note

If you are not a Caller ID subscriber, Caller

ID history only allows you to view and

delete the dates of calls.

aPress Redial/Pause.

You can also press .

bPress Caller ID hist.

cPress aor b to display the number or the

name you want to call.

dPress the number or the name you want

to call.

eDo one of the following:

To send a fax, press Send a fax.

Press Black Start or Color Start.

If you want to store the number,

press More and then press

Add to Speed Dial.

(See Storing Speed Dial numbers

from the Caller ID history

uu page 31.)

If you want to delete the number from

the Caller ID history list, press More

and then press Delete.

Press Yes to confirm.

Press Stop/Exit.

Chapter 5

30

Note

• (USA only) If you redial from the Caller ID

history outside your area code, you must

set up your AREA CODE in advance.

(See Setting up your area code (USA

only) uu page 27.)

• You can print the Caller ID List.

(See How to print a report uu page 35.)

Dialing access codes and

credit card numbers 5

Sometimes, you may want to choose from

several long distance carriers when you send

a fax. Rates may vary depending on the time

and destination. To take advantage of low

rates, you can store the access codes of long-

distance carriers and credit card numbers as

Speed Dial numbers. You can store these

long dialing sequences by dividing them and

setting them up as separate Speed Dial

numbers in any combination. You can even

include manual dialing using the dial pad.

(uuBasic User’s Guide: Storing Speed Dial

numbers)

For example, you might have stored “555” on

Speed Dial: 03 and “7000” on Speed Dial: 02.

You can use them both to dial “555-7000” if

you press the following buttons on the

Touchscreen:

aPress .

bPress #03.

cPress Send a fax.

dPress Speed Dial.

ePress #02.

fPress Send a fax.

gPress Black Start or Color Start.

You will dial “555-7000”.

To temporarily change a number, you can

substitute part of the number with manual

dialing using the dial pad. For example, to

change the number to 555-7001 you could

press , press #03, press Send a fax

and then press 7001 using the dial pad.

Note

If you must wait for another dial tone or

signal at any point in the dialing sequence,

create a pause in the number by pressing

Redial/Pause. Each key press adds a

3.5-second delay.

Dialing and storing numbers

31

5

Additional ways to

store numbers 5

Storing Speed Dial numbers

from Outgoing Calls 5

You can also store Speed Dial numbers from

the Outgoing Call history.

aPress Redial/Pause.

You can also choose the number by

pressing .

bPress the Outgoing Call tab.

cPress aor b to display the name or

number you want to store.

dPress the name or number you want to

store.

ePress More.

fPress Add to Speed Dial.

gDo one of the following:

Enter the name (up to 16 characters)

by pressing the buttons on the

Touchscreen.

(uuBasic User’s Guide: Entering

Text)

Press OK.

To store the number without a name,

press OK.

hPress OK to confirm the fax or telephone

number you want to store.

iDo one of the following:

Enter the second fax or telephone

number (up to 20 digits) by pressing

the buttons on the Touchscreen.

Press OK.

If you do not want to store a second

number, press OK.

jTo choose where the number will be

stored, do one of the following:

To accept the displayed next

available Speed Dial location, press

OK.

To enter a different Speed Dial

location, press and a 2-digit

number by pressing the buttons on

the Touchscreen.

Press OK.

Note

If the 2-digit Speed Dial location you

choose is already taken, the OK button on

the LCD will not work. Choose a different

location.

kWhen the LCD displays your settings,

press OK to confirm.

lPress Stop/Exit.

Storing Speed Dial numbers

from the Caller ID history 5

If you have the Caller ID subscriber service

from your telephone company, you can also

store Speed Dial numbers from incoming

calls in the Caller ID History. (See Caller ID

uu page 26)

aPress Redial/Pause.

You can also choose the number by

pressing .

bPress the Caller ID hist. tab.

cPress aor b to display the number you

want to store.

dPress the number you want to store.

ePress More.

fPress Add to Speed Dial.

Chapter 5

32

gDo one of the following:

If you want to store the displayed

name, press OK.

Enter the name (up to 16 characters)

by pressing the buttons on the

Touchscreen.

(uuBasic User’s Guide: Entering

Text)

Press OK.

To store the number without a name,

press OK.

hPress OK to confirm the fax or telephone

number you want to store.

iDo one of the following:

Enter a second fax or telephone

number (up to 20 digits) by pressing

the buttons on the Touchscreen.

Press OK.

If you do not want to store a second

number, press OK.

jTo choose where the number will be

stored, do one of the following:

To accept the displayed next

available Speed Dial location, press

OK.

To enter a different Speed Dial

location, press and a 2-digit

number by pressing the buttons on

the Touchscreen.

Press OK.

Note

If the 2-digit Speed Dial location you

choose is already taken, the OK button on

the LCD will not work. Choose a different

location.

kWhen the LCD displays your settings,

press OK to confirm.

lPress Stop/Exit.

Setting up groups for

Broadcasting 5

Groups, which can be stored on a Speed Dial

location, allow you to send the same fax

message to many fax numbers by pressing

, the two-digit location, Send a fax

and Black Start.

First, you'll need to store each fax number in

Speed Dial location. (uuBasic User’s Guide:

Storing Speed Dial numbers) Then you can

include them as numbers in the Group. Each

Group uses up a Speed Dial location. You

can have up to six Groups, or you can assign

up to 198 numbers to a large Group.

(See Broadcasting (Black & White only)

uu page 10.)

aPress .

bPress More.

cPress Setup Groups.

dEnter the group name (up to

16 characters) by pressing the buttons

on the Touchscreen.

Press OK.

eWhen the LCD displays the next

available Group number, press OK.

This Group number and name will

automatically be assigned to the next

available Speed Dial location.

fAdd Speed Dial numbers to the Group

by pressing them to display a red

checkmark. Press OK.

If you want to list the numbers in

alphabetical order, press .

gWhen the LCD displays the Group

Name and numbers, press OK to

confirm.

Dialing and storing numbers

33

5

hDo one of the following:

To store another Group for

broadcasting, repeat steps b to g.

To finish storing Groups for

broadcasting, press Stop/Exit.

Note

You can print a list of all the Speed Dial

numbers. Group numbers will be marked

in the GROUP column. (See Reports

uu page 35.)

Changing a Group name 5

aPress .

bPress More.

cPress Change.

dPress aor b to display the Group you

want to change.

ePress the Group.

fPress Name:.

gEnter the new name (up to

16 characters) by pressing the buttons

on the Touchscreen.

(uuBasic User’s Guide: Entering Text)

Press OK.

(For example, type NEW CLIENTS.)

Note

How to change the stored name or

number:

If you want to change a character, press

dor c to position the cursor under the

character you want to change, and then

press . Re-enter the character.

hPress OK.

iPress Stop/Exit.

Deleting a Group 5

aPress .

bPress More.

cPress Delete.

dPress aor b to display the Group you

want to delete.

ePress the Group Name.

fPress OK.

Press Yes to confirm.

gPress Stop/Exit.

Deleting a number from a Group 5

aPress .

bPress More.

cPress Change.

dPress aor b to display the Group you

want to change.

ePress the Group.

fPress Add/Del.

gPress aor b to display the number you

want to delete from the Group.

hPress the check box of the number you

want to delete to uncheck it.

Press OK to confirm.

iPress OK.

jPress Stop/Exit.

34

6

Fax reports 6

Use the Menu button on the LCD to set up the

Transmission Verification Report and the

Journal Period.

Transmission Verification

Report 6

You can use the Transmission Verification

Report as proof that you sent a fax.

(uuBasic User’s Guide: Transmission

Verification Report)

Fax Journal (activity report) 6

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or

24 hours, 2 or 7 days). If you set the interval

to Off, you can still print the report by

following the steps in How to print a report

uu page 35. The factory setting is

Every 50 Faxes.

aPress Menu.

bPress aor b to display Fax.

cPress Fax.

dPress aor b to display

Report Setting.

ePress Report Setting.

fPress Journal Period.

gPress dor c to choose an interval.

If you choose Every 50 Faxes, go to

step j.

6, 12, 24 hours, 2 or 7 days

The machine will print the report at

the chosen time and then erase all

jobs from its memory. If the

machine's memory becomes full with

200 jobs before the time you chose

has passed, the machine will print

the Journal early and then erase all

jobs from the memory. If you want an

extra report before it is due to print,

you can print it without erasing the

jobs from the memory.

Every 50 Faxes

The machine will print the Journal

when the machine has stored

50 jobs.

hEnter the time to start printing in 24-hour

format.

Press OK.

(For example: enter 19:45 for 7:45 PM.)

Note

When you set 12h Clock in the

Date&Time setting, enter the time in

12-hour format.

iIf you choose Every 7 Days, the LCD

will ask you to choose the first day for

the 7-day countdown.

jPress Stop/Exit.

Printing reports 6

Printing reports

35

6

Reports 6

The following reports are available:

Transmission

Prints a Transmission Verification Report

for your last transmission.

Quick Dial

Lists names and numbers stored in the

Speed Dial memory, in alphabetical or

numerical order.

Fax Journal

Lists information about the last incoming

and outgoing faxes.

(TX: Transmit.) (RX: Receive.)

User Settings

Lists your settings.

Network Config

Lists your Network settings.

WLAN Report

Prints the result of the WLAN connection.

Caller ID hist.

Lists the available Caller ID information

about the last 30 received faxes and

telephone calls.

How to print a report 6

aPress Menu.

bPress aor b to display

Print Reports.

cPress Print Reports.

dPress the report you want.

e(Quick Dial Only) Press

Alphabetical Order or

Numerical Order.

fPress Black Start.

gPress Stop/Exit.

36

7

Copy settings 7

You can change the copy settings temporarily

for the next copy.

These settings are temporary. The machine

returns to its default settings 1 minute after

copying unless you have set the Mode Timer

to 30 seconds or less. (See Mode Timer

uu page 4.)

To change a setting, press COPY and then

press dor c to scroll through the copy

settings. When the setting you want is

displayed, press it and choose your option.

When you are finished choosing settings,

press Black Start or Color Start.

Note

• You can save some of the settings that

you use most often by setting them as

default. These settings will stay until you

change them again. (See Setting your

favorites uu page 45.)

•The Ink Save Mode,

Thin Paper Copy, Book Copy and

Watermark Copy features are

supported by technology from Reallusion,

Inc.

Stop copying 7

To stop copying, press Stop/Exit.

Changing copy quality 7

You can choose from a range of quality. The

factory setting is Normal.

Fast

Fast copy speed and lowest amount of ink

used. Use to save time printing

documents to be proof-read, large

documents or many copies.

Normal

Normal is the recommended mode for

ordinary printouts. This produces good

copy quality with good copy speed.

Best

Use Best mode to copy precise images

such as photographs. This provides the

highest resolution and slowest speed.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display Quality.

ePress Quality.

fPress Fast, Normal or Best.

gIf you do not want to change additional

settings, press Black Start or

Color Start.

Making copies 7

Making copies

37

7

Enlarging or reducing the

copied image 7

You can choose an enlargement or reduction

ratio. If you choose Fit to Page, your

machine will adjust the size automatically to

the paper size you set.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display

Enlarge/Reduce.

ePress Enlarge/Reduce.

fPress 100%, Enlarge, Reduce,

Fit to Page or Custom(25-400%).

gDo one of the following:

If you chose Enlarge or Reduce,

press the enlargement or reduction

ratio you want.

If you chose Custom(25-400%),

enter an enlargement or reduction

ratio from 25% to 400%.

Press OK.

If you chose 100% or Fit to Page,

go to step h.

hIf you do not want to change additional

settings, press Black Start or

Color Start.

Note

•Page Layout is not available with

Enlarge/Reduce.

•Page Layout, Book Copy, Sort,

Thin Paper Copy, Duplex Copy and

Watermark Copy are not available with

Fit to Page.

•Fit to Page does not work properly

when the document on the scanner glass

is skewed more than 3 degrees. Using the

document guidelines on the left and top,

place your document in the upper left

hand corner, with the document face down

on the scanner glass.

•Fit to Page is not available from the

ADF.

•Fit to Page is not available for Legal

sized documents.

198% 4"x6"iA4

186% 4"x6"iLTR

104% EXEiLTR

100%

97% LTRiA4

93% A4iLTR

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

46% LTRi4"x6"

Fit to Page

Custom(25-400%)

Chapter 7

38

Making N in 1 copies or a

poster (Page Layout) 7

The N in 1 copy feature can help you save

paper by letting you copy two or four pages

onto one printed page.

You can also produce a poster. When you

use the poster feature your machine divides

your document into sections, then enlarges

the sections so you can assemble them into a

poster. If you want to print a poster, use the

scanner glass.

IMPORTANT

• Make sure the paper size is set to Letter,

A4 or Executive.

• Poster copy is not available for Executive

size paper.

• If you are producing multiple color copies,

N in 1 copy is not available.

•(P) means Portrait and (L) means

Landscape.

• Poster copy is not available when using

transparencies.

Note

•Watermark Copy, Book Copy, Sort,

Thin Paper Copy, Ink Save Mode

and Enlarge/Reduce are not available

with Page Layout.

•Duplex Copy is not available with Poster

copy.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display Page Layout.

ePress Page Layout.

fPress dor c to display Off(1in1),

2in1(P), 2in1(L), 4in1(P),

4in1(L), Poster (2x1),

Poster (2x2), Poster (3x3) or

2in1 (ID) 1.

1For details about 2 in 1 (ID), see 2 in 1 ID Copy

uu page 39.

gIf you do not want to change additional

settings, press Black Start or

Color Start to scan the page.

If you placed the document in the ADF

or are making a poster, the machine

scans the pages and starts printing.

If you are using the scanner glass, go

to step h.

hAfter the machine scans the page,

press Yes to scan the next page.

iPlace the next page on the scanner

glass. Press Black Start or Color Start

to scan the document.

Repeat steps h and i for each page of

the layout.

jAfter all the pages have been scanned,

press No to finish.

Making copies

39

7

Place the document face down in the

direction shown below:

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Poster(2x1)

Poster(2x2)

Poster(3x3)

2 in 1 ID Copy 7

You can copy both sides of your identification

card onto one page, keeping the original card

size. Make sure the paper size is set to Letter

or A4.

Note

You can copy an identification card to the

extent permitted under applicable laws.

(uuProduct Safety Guide: Legal

limitations for copying)

aPress (COPY).

bPlace your identification card face down

at the left corner of the scanner glass.

1 0.12 in. (3 mm) or greater (top, left)

cEnter the number of copies you want.

dPress dor c to display Page Layout.

1

Chapter 7

40

ePress Page Layout.

fPress dor c to display 2in1 (ID).

gPress 2in1 (ID).

hPress Black Start or Color Start.

The machine starts scanning the first

page.

iAfter the machine has scanned one

side, press Yes. Turn over the

identification card and press

Black Start or Color Start to scan the

other side.

Note

•Watermark Copy, Book Copy, Sort,

Duplex Copy, Thin Paper Copy,

Ink Save Mode and Enlarge/Reduce

are not available with 2in1 (ID).

• If you are producing multiple color copies,

2 in 1 (ID) copy is not available.

Sorting copies using the ADF7

You can sort multiple copies. Pages will be

stacked in the order 321, 321, 321, and so on.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display Stack/Sort.

ePress Stack/Sort.

fPress Sort.

gIf you do not want to change additional

settings, press Black Start or

Color Start.

Note

Fit to Page, Page Layout and

Book Copy are not available with Sort.

Adjusting Density 7

You can adjust the copy density to make

copies darker or lighter.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display Density.

ePress Density.

fPress c to make the copy darker or

press d to make the copy lighter.

Press OK.

gIf you do not want to change additional

settings, press Black Start or

Color Start.

Making copies

41

7

Ink Save Mode 7

Ink Save Mode can help you save some ink.

Your machine detects the edges of the image

and prints the outline of the image.

The amount of ink saved will vary depending

on the document.

Ink Save Mode: Off 7

Ink Save Mode: On 7

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display

Advanced Settings.

ePress Advanced Settings.

fPress Ink Save Mode.

gIf you do not want to change any

additional settings, press Black Start or

Color Start.

Note

•Watermark Copy, Book Copy,

Thin Paper Copy and Page Layout

are not available with Ink Save Mode.

•Ink Save Mode may make your

printouts look different from your original

document.

Thin Paper Copy 7

If your document is a duplex copy on thin

paper, choose Thin Paper Copy so the

print on the other side does not bleed

through.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display

Advanced Settings.

ePress Advanced Settings.

fPress Thin Paper Copy.

gPress Black Start or Color Start.

Note

Fit to Page, Page Layout,

Ink Save Mode, Book Copy and

Watermark Copy are not available with

Thin Paper Copy.

Chapter 7

42

Book Copy 7

Book copy corrects dark borders and skew

when copying from the scanner glass. Your

machine can correct the data automatically.

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display

Advanced Settings.

ePress Advanced Settings.

fPress Book Copy.

gIf you do not want to change additional

settings, press Black Start or

Color Start.

Note

Page Layout, Sort, Duplex Copy,

Ink Save Mode, Fit to Page,

Thin Paper Copy and

Watermark Copy are not available with

Book Copy.

Watermark Copy 7

You can place a logo or text into your

document as a Watermark. You can select

one of the template watermarks, data from

your media cards or USB Flash memory

drive, or scanned data.

Note

Fit to Page, Page Layout,

Thin Paper Copy, Ink Save Mode

and Book Copy are not available with

Watermark Copy.

Using a template 7

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display

Advanced Settings.

ePress Advanced Settings.

fPress Watermark Copy.

gPress Edit Template.

hChange the settings by pressing the

options displayed on the Touchscreen if

required.

Press OK.

iPress OK to confirm to use watermark.

jIf you do not want to change additional

settings, press Black Start or

Color Start.

Making copies

43

7

Using a media card or USB Flash

memory drive 7

aPress (COPY).

bLoad your document.

cEnter the number of copies you want.

dPress dor c to display

Advanced Settings.

ePress Advanced Settings.

fPress Watermark Copy.

gPress Use Image.

hInsert a media card or USB Flash

memory drive. Press Media.

iPress the data you want to use for the

watermark.

jChange any additional settings from the

options shown on the LCD.

Press OK.

kPress OK to confirm to use watermark.

lIf you do not want to change additional

settings, press Black Start or

Color Start.

IMPORTANT

DO NOT take out the memory card or

USB Flash memory drive while the status

LED is blinking to avoid damaging the

card, USB Flash memory drive, or the

data stored on them.

Using a scanned paper document as

your watermark 7

aPress (COPY).

bEnter the number of copies you want.

cPress dor c to display

Advanced Settings.

dPress Advanced Settings.

ePress Watermark Copy.

fPress Use Image.

gPress Scan. Place the page that you

want to use as a watermark on the

scanner glass.

hPress Black Start or Color Start.

iTake out the watermark document you

scanned and load the document you

want to copy.

jPress Transparency, and then press

dor c to change the Transparency of

the watermark.

Press OK.

kPress OK.

lPress OK to confirm to use the

watermark.

mIf you do not want to change any

additional settings, press Black Start or

Color Start.

Note

You cannot enlarge or reduce the

scanned watermark.

Chapter 7

44

Duplex (2-sided) copying 7

You can reduce the amount of paper used for

copies by copying on both sides of the paper.

We recommend you load your document in

the ADF for duplex copying. For 2-sided

documents and books use the scanner glass.

(long edge flip)

Portrait

Landscape

(short edge flip)

Portrait

Landscape

Note

•2in1 (ID), Poster, Fit to Page

and Book Copy are not available with

Duplex Copy.

• You can only use plain paper sizes Letter,

A4, A5 or Executive.

aPress (COPY).

bPress dor c to display Duplex Copy.

cPress Duplex Copy.

dPress On to turn on the duplex settings.

ePress Portrait LongEdgeFlip,

Landscape LongEdgeFlip,

Portrait ShortEdgeFlip or

Landscape ShortEdgeFlip.

fPress after reading the message

on the LCD.

gLoad your document.

hEnter the number of copies you want.

Note

If you want to sort multiple copies, press

dor c to display Stack/Sort, then press

Sort.

iPress Black Start or Color Start.

If you placed the document in the ADF,

the machine scans the pages and starts

printing.

If you are using the scanner glass, go

to step j.

jThe LCD shows:

Place the next page on the scanner

glass and press Scan. Press

Black Start or Color Start.

The machine starts printing.

kIf you pressed Sort for multiple copies,

repeat step j for each additional page.

After all the pages have been scanned,

press Complete.

The machine starts printing.

1

2

1

1

2

1

1

2

1

2

1

2

1

1

2

1

1

2

1

2

Turn over the document

(or Flip the book), then

press Scan. When you finish,

press Complete.

Making copies

45

7

DO NOT touch the printed page until it is

ejected the second time. The machine will

print the first side and eject the paper and

then pull the paper in to print the second side.

Note

If you get a paper jam, press Advanced

after step d, and then press one of the

jam prevention settings: Duplex1 or

Duplex2.

Duplex1 uses a longer print time for the

ink to dry.

Duplex2 uses a longer print time and will

also print in lighter colors.

Setting your favorites 7

You can store the copy settings that you use

most often by setting them as a favorite. You

can set up to three favorites.

aPress (COPY).

bChoose the copy option and settings

you want to store.

cPress dor c to display

Favorite Settings.

dPress Favorite Settings.

ePress Store.

Note

Set Watermark Copy to Off or

Template when storing

Favorite Settings.

fPress the location where you want to

store your settings for Favorite:1,

Favorite:2 or Favorite:3.

gDo one of the following:

If you want to rename your setting,

press to delete characters. Then

enter the new name (up to

12 characters).

(uuBasic User’s Guide: Entering

Text)

Press OK.

If you do not want to rename your

setting, press OK.

Retrieving your favorite setting 7

When you are ready to use one of your

favorite set of settings, you can recall it.

aPress (COPY).

bPress dor c to display Favorite.

cPress Favorite.

dPress the favorite setting you want to

retrieve.

Rename your favorite setting 7

After you stored your favorite setting, you can

rename it.

aPress (COPY).

bPress dor c to display

Favorite Settings.

cPress Favorite Settings.

dPress Rename.

ePress the favorite setting you want to

rename.

fEnter the new name (up to

12 characters). (uuBasic User’s Guide:

Entering Text)

gPress OK.

46

8

PhotoCapture Center™

operations 8

Memory cards,

USB Flash memory drive and

folder structures 8

Your machine is designed to be compatible

with modern digital camera image files,

memory cards and USB Flash memory

drives; however, please read the points

below to avoid errors:

The image file extension must be .JPG

(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be

recognized).

Direct PhotoCapture Center™ printing

must be performed separately from

PhotoCapture Center™ operations using

the PC. (Simultaneous operation is not

available.)

The machine can read up to 999 files 1 on

a memory card or USB Flash memory

drive.

1The folder inside memory cards or USB Flash

memory drive is also counted.

The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF

printing uu page 50.)

Please be aware of the following:

When printing an index or image, the

PhotoCapture Center™ will print all valid

images, even if one or more images have

been corrupted. Corrupted images will not

be printed.

(memory card users)

Your machine is designed to read memory

cards that have been formatted by a digital

camera.

When a digital camera formats a memory

card it creates a special folder into which it

copies image data. If you need to modify

the image data stored on a memory card

with your PC, we recommend that you do

not modify the folder structure created by

the digital camera. When saving new or

modified image files to the memory card,

we also recommend you use the same

folder your digital camera uses. If the data

is not saved to the same folder, the

machine may not be able to read the file or

print the image.

(USB Flash memory drive users)

This machine supports USB Flash

memory drives that have been formatted

by Windows®.

PhotoCapture Center™: Printing

photos from a memory card or

USB Flash memory drive 8

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

47

8

Movie printing 8

You can print images from movie files that are

stored on a memory card or USB Flash

memory drive.

A movie file is automatically divided into

9 parts by movie recording times and is

placed in 3 lines, then you can see and print

the scenes that have been automatically

divided.

Note

• You cannot choose a particular movie

scene.

• You can use AVI or MOV movie file

formats (Motion JPEG only). However, if

an AVI file size is 1 GB or more (the

shooting time is about 30 minutes) or a

MOV file size is 2 GB or more (the

shooting time is about 60 minutes), these

files cannot be printed.

Print Images 8

Print Index (Thumbnails) 8

The PhotoCapture Center™ assigns

numbers for images (such as No.1, No.2,

No.3, and so on).

The PhotoCapture Center™ does not

recognize any other numbers or file names

that your digital camera or computer has

used to identify the pictures. You can print a

thumbnail page. This will show all the pictures

on the memory card or USB Flash memory

drive.

Note

Only file names that are 20 characters or

less will be printed correctly on the index

sheet.

aMake sure you have put the memory

card or USB Flash memory drive in the

proper slot.

Press (PHOTO).

bPress Index Print.

cPress Index Sheet and choose

6 Images/Line or 5 Images/Line.

Print time for 5 Images/Line will be

slower than 6 Images/Line, but the

quality is better.

6 Images/Line 5 Images/Line

Chapter 8

48

dDo one of the following:

Press Print Settings to change

the paper type or the paper size you

are using.

If you do not want to change the

paper settings, go to g.

ePress Paper Type.

Choose the paper type you are using,

Plain Paper, Inkjet Paper,

Brother BP71, Brother BP61 or

Other Glossy.

fPress Paper Size.

Choose the paper size you are using,

Letter or A4.

gPress Color Start to print.

Printing Photos 8

Before you can print an individual image, you

have to know the image number.

aMake sure you have put the memory

card or USB Flash memory drive in the

proper slot.

Press (PHOTO).

bPrint the Index. (See Print Index

(Thumbnails) uu page 47.)

cPress Index Print.

dPress Print Photos.

eEnter the image number that you want to

print from the Index page (Thumbnails).

After you have chosen the image

numbers, press OK.

Note

• You can enter multiple numbers at one

time by using a comma or a hyphen. For

example, enter 1,3,6 to print images No.1,

No.3 and No.6. Enter 1-5 to print images

No.1 to No.5.

• You can enter up to 12 characters

(including commas) for the image

numbers you want to print.

fEnter the number of copies you want

either by pressing the number box

directly and entering the number you

want or by pressing + or -.

gDo one of the following:

Press Print Settings to change

the print settings. (See page 51.)

If you do not want to change any

settings, press Color Start to print.

Enhance Photos 8

You can edit and add effects to your photos

and view them on the LCD before printing.

Note

The Enhance Photo feature is

supported by technology from Reallusion,

Inc.

aMake sure you have put a memory card

or USB Flash memory drive in the

proper slot.

Press (PHOTO).

bPress Enhance Photo.

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

49

8

Note

• Four thumbnails are displayed at a time

with the current page number and total

number of pages listed under the

thumbnails.

• Press d or c repeatedly to scroll through

all photos. Hold down d or c to

fast-forward and fast-rewind through the

thumbnail pages.

• Press to start Slide Show.

cPress a photo from the thumbnails.

dPress Enhance or Trim. You can also

choose both together. Press OK.

eDo one of the following:

If you chose Enhance, go to step f.

If you chose Trim, go to step g.

fPress the effect you wish to add.

Press OK.

Go to step h.

Note

• You have 10 ways to add effects to your

photo.

• There are some cases when red-eye may

not be removed.

•

When the face is too small in the image.

• When the face is turning too far up,

down, left or right.

• After adding each effect, you can enlarge

the view of the image by pressing . To

go back to the original size, press .

• While the image is enlarged, you can

move around the image with up (),

down (), left () and right ().

• Press Cancel to return to the list of

effects.

• If your photo is very small or has irregular

proportions you may not be able to trim or

enhance the photo. The LCD will display

Image Too Small. or

Image Too Long.

(Auto Correct)

The machine decides the suitable

effect for your photo.

(Enhance Skin)

Best used for adjusting portrait

photographs. It adjusts human skin

color. Press d or c to adjust the level of

contrast.

(Enhance Scenery)

Best used for adjusting landscape

photographs. It highlights green and

blue areas in your photo. Press d or c

to adjust the level of contrast.

(Remove Red-Eye)

The machine will attempt to remove

red-eye from your photo. If red-eye

detection fails, you can press the

Try Again button to re-detect.

(Night Scene)

Night Scene is best used for adjusting

night view photographs to make them

more vivid. Press d or c to adjust the

level of contrast.

(Fill Light)

Fill Light is best used for adjusting

photographs against the light. Press d

or c to adjust the level of contrast.

(Whiteboard)

Whiteboard is best used for adjusting

photographs. It detects letters on a

whiteboard in your photo and makes

them more legible.

(Monochrome)

You can convert your photo to

black & white.

(Sepia)

You can convert the color of your

photo to sepia.

(

Auto Correct & Remove Red-Eye

)

The machine decides the suitable

effects for your photo. Also, it will

attempt to remove red-eye from your

photo.

Chapter 8

50

gAdjust the red frame around your photo.

The part inside of the red frame will be

printed.

Press + or - to enlarge or reduce the

frame size.

Press a, b, d or c to move the

position of the frame.

Press to rotate the frame.

Press OK when you have finished

adjusting the frame setting.

Press OK to confirm.

Note

If your photo is very small or has irregular

proportions you may not be able to trim or

enhance the photo. The LCD will display

Image Too Small. or

Image Too Long.

hEnter the number of copies you want

either by pressing the number box

directly and entering the number you

want or by pressing + or -.

Press OK.

iDo one of the following.

Press Print Settings to change

the print settings. (See page 51.)

If you do not want to change any

settings, press Color Start to print.

DPOF printing 8

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM

Corporation, Panasonic Corporation and

Sony Corporation) created this standard to

make it easier to print images from a digital

camera.

If your digital camera supports DPOF

printing, you will be able to choose on the

digital camera display the images and

number of copies you want to print.

When a memory card (Memory Stick™,

Memory Stick PRO™, Memory Stick Duo™,

Memory Stick PRO Duo™, SD, SDHC or

SDXC) containing DPOF information is put

into your machine, you can print the chosen

image easily.

aMake sure you have put the memory

card in the proper slot.

Press (PHOTO).

The machine will ask you if you want to

use DPOF settings.

bPress Yes.

cDo one of the following:

Press Print Settings to change

the print settings. (See page 51.)

If you do not want to change any

settings, press Color Start to print.

Note

An Invalid DPOF File error can occur if the

print order that was created on the camera

has been corrupted. Delete and recreate

the print order using your camera to

correct this problem. For instructions on

how to delete or recreate the print order,

refer to your camera manufacturer's

support Web site or accompanying

documentation.

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

51

8

PhotoCapture Center™

print settings 8

You can change the print settings for the next

printing.

These settings are temporary, and the

machine returns to its default settings

3 minutes after printing, unless you have set

the Mode Timer to 2 minutes or less. (See

Mode Timer uu page 4.)

Note

You can save the print settings you use

most often by setting them as the default.

(See Setting your changes as the new

default uu page 54.)

Print Quality 8

aPress Print Settings.

bPress aor b to display

Print Quality.

cPress Print Quality.

dPress Normal or Photo.

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Paper options 8

Paper Type 8

aPress Print Settings.

bPress aor b to display Paper Type.

cPress Paper Type.

dPress the paper type you are using,

Plain Paper, Inkjet Paper,

Brother BP71, Brother BP61 or

Other Glossy.

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Paper and print size 8

aPress Print Settings.

bPress aor b to display Paper Size.

cPress Paper Size.

dPress the paper size you are using,

4"x6", 5"x7", Letter or A4.

Do one of the following:

If you chose Letter or A4, go to

step e.

If you chose another size of paper,

go to step f.

Chapter 8

52

ePress the Print Size.

fIf you do not want to change additional

settings, press .

Press Color Start to print.

Adjusting Brightness,

Contrast and Color 8

Brightness 8

aPress Print Settings.

bPress aor b to display Brightness.

cPress Brightness.

dPress d to make a darker print or press

c to make a lighter print.

Press OK.

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Contrast 8

You can choose the contrast setting.

Increasing the contrast will make an image

look sharper and more vivid.

aPress Print Settings.

bPress aor b to display Contrast.

cPress Contrast.

dPress c to increase the contrast or press

d to decrease the contrast.

Press OK.

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Color Enhancement (True2Life™) 8

You can turn on the color enhancement

(True2Life™) feature to print more vivid

images. Printing time will be slower.

aPress Print Settings.

bPress aor b to display True2Life.

cPress True2Life.

dDo one of the following:

If you want to customize the

White Balance, Sharpness or

Color Density, press On, and

then go to step e.

If you do not want to customize,

press Off.

Go to step h.

ePress White Balance, Sharpness or

Color Density.

fPress dor c to adjust the degree of the

setting.

Press OK.

Example: Printed position for Letter paper

1

3"x4"

2

3.5"x5"

3

4"x6"

4

5"x7"

5

6"x8"

6

Max. Size

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

53

8

gDo one of the following:

If you want to customize another

color enhancement, repeat steps e

to f.

If you want to change other settings,

press to display the print

setting menu and press the setting

you want to change. (See page 51.)

hIf you do not want to change additional

settings, press .

Press Color Start to print.

Note

•White Balance

This setting adjusts the hue of the white

areas of an image. Lighting, camera

settings and other influences will affect the

appearance of white. The white areas of a

picture may be slightly pink, yellow or

some other color. By using this setting,

you can correct that effect and bring the

white areas back to pure white.

•Sharpness

This setting enhances the detail of an

image, similar to adjusting the fine focus

on a camera. If the image is not in true

focus and you cannot see the fine details

of the picture, then adjust the sharpness.

•Color Density

This setting adjusts the total amount of

color in the image. You can increase or

decrease the amount of color in an image

to improve a washed out or weak picture.

Cropping 8

If your photo is too long or wide to fit the

available space on your chosen layout, part

of the image will automatically be cropped.

The factory setting is On. If you want to print

the whole image, turn this setting to Off.

When you set Cropping to Off, also set

Borderless to Off. (See Borderless

printing uu page 54.)

aPress Print Settings.

bPress aor b to display Cropping.

cPress Cropping.

dPress Off (or On).

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Cropping: On 8

Cropping: Off 8

Chapter 8

54

Borderless printing 8

This feature expands the printable area to the

edges of the paper. Printing time will be

slightly slower.

aPress Print Settings.

bPress aor b to display Borderless.

cPress Borderless.

dPress Off (or On).

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Print Date 8

You can print the date if it is already in the

data on your photo. The date will be printed

on the lower right corner. If the data doesn’t

have the date information, you cannot use

this function.

aPress Print Settings.

bPress aor b to display Print Date.

cPress Print Date.

dPress On (or Off).

eIf you do not want to change additional

settings, press .

Press Color Start to print.

Note

The DPOF setting on your camera must

be turned off to use the Print Date

feature.

Setting your changes as the

new default 8

You can save the print settings you use most

often by setting them as the default settings.

These settings will stay until you change

them again.

aPress your new setting.

Repeat this step for each setting you

want to change.

bAfter changing the last setting, press

aor b to choose Set New Default.

cPress Set New Default.

dPress Yes to confirm.

ePress Stop/Exit.

Restoring all settings to the

factory settings 8

You can restore the PhotoCapture settings

Print Quality, Paper Type,

Paper Size, Brightness, Contrast,

True2Life, Cropping, Borderless and

Print Date, that you have changed, to the

factory settings.

aPress Print Settings.

bPress aor b to display

Factory Reset.

cPress Factory Reset.

dPress Yes to confirm.

ePress Stop/Exit.

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

55

8

Scan to a memory card

or USB Flash memory

drive 8

Auto Crop 8

You can scan multiple documents placed on

the scanner glass. An individual document

can be previewed on the LCD before you

save it. When you choose Auto Crop, the

machine will scan each document and create

separate files. For example, if you place three

documents on the scanner glass, the

machine will scan and create three separate

files. If you want to create a three-page file,

choose PDF or TIFF for File Type.

(If you choose JPEG, each document is

created as three separate files.)

1 0.4 in. (10 mm) or greater (top, left, right)

2 0.8 in. (20 mm) or greater (bottom)

Note

Auto Crop is supported by technology

from Reallusion, Inc.

aMake sure you have put the memory

card or USB Flash memory drive in the

proper slot.

bLoad your document.

cPress (SCAN).

dPress dor c to display to Media.

ePress to Media.

fPress dor c to display Auto Crop.

gPress Auto Crop.

hPress On.

iIf you do not want to change additional

settings, press Black Start or

Color Start to start scanning.

jThe number of the scanned documents

appears on the LCD.

Press OK.

kPress d or c to preview each document

data.

lPress Save All to save the data.

A4

1

2

3

4

1

24 3

A4

1

21

Chapter 8

56

Note

•Auto Crop is available for paper with

right angles of 90 degrees at all four

corners. If one of the angles is not square,

Auto Crop cannot detect the document.

• If your document is too long or wide, this

setting does not work properly.

• You must place the documents away from

the edges of the scanner glass as shown

in the illustration.

• You must place the documents at least

0.4 in. (10 mm) apart from each other.

•Auto Crop adjusts the skew of the

document on the scanner glass, but if your

document is skewed more than

10 degrees, this setting will not work.

• The ADF must be empty to use the

Auto Crop.

•The Auto Crop feature is available for up

to a maximum of 16 documents

depending on the size of your documents.

IMPORTANT

DO NOT take out the memory card or

USB Flash memory drive while the status

LED is blinking to avoid damaging the

card, USB Flash memory drive or the data

stored on them.

How to set a new default 8

You can save the Scan to Media settings

(Quality, File Type and Auto Crop)

you use most often by setting them as the

default settings. These settings will stay until

you change them again.

aPress (SCAN).

bPress dor c to display to Media.

cPress to Media.

dPress dor c to display

Set New Default.

ePress Set New Default.

fPress Yes to confirm.

gPress Stop/Exit.

How to reset to the factory

settings 8

You can restore all the Scan to Media settings

(Quality, File Type and Auto Crop),

that you have changed, to the factory

settings.

aPress (SCAN).

bPress dor c to display to Media.

cPress to Media.

dPress dor c to choose

Factory Reset.

ePress Factory Reset.

fPress Yes to confirm.

gPress Stop/Exit.

57

9

9

Printing photos

directly from a

PictBridge camera 9

Your Brother machine supports the

PictBridge standard, allowing you to connect

to and print photos directly from any

PictBridge compatible digital camera.

If your camera is using the USB Mass

Storage standard, you can also print photos

from a digital camera without PictBridge.

(See Printing photos directly from a digital

camera (without PictBridge) uu page 60.)

PictBridge requirements 9

To avoid errors, remember the following

points:

The machine and the digital camera must

be connected using a suitable USB cable.

The image file extension must be .JPG

(other image file extensions like .JPEG,

.TIF, .GIF and so on will not be

recognized).

PhotoCapture Center™ operations are

not available when using the PictBridge

feature.

Printing photos from a camera 9

Chapter 9

58

Setting your digital camera 9

Make sure your camera is in PictBridge

mode. The following PictBridge settings may

be available from the LCD of your PictBridge

compatible camera.

Depending on your camera some of these

settings may not be available.

1See DPOF printing uu page 59 for more details.

2If your camera is set to use the Printer Settings

(Default setting), the machine will print your photo

using the following settings.

When your camera does not have any

menu selections, these settings are also

used.

The name and availability of each setting

depends on the specification of your

camera.

Please refer to the documentation supplied

with your camera for more detailed

information on changing PictBridge settings.

Camera Menu

Selections

Options

Paper Size Letter, A4, 4" 6",

Printer Settings

(Default setting) 2

Paper Type Plain Paper, Glossy Paper,

Inkjet Paper, Printer Settings

(Default setting) 2

Layout Borderless: On,

Borderless: Off,

Printer Settings

(Default setting) 2

DPOF setting 1-

Print Quality Normal, Fine,

Printer Settings

(Default setting) 2

Color

Enhancement

On, Off,

Printer Settings

(Default setting) 2

Print Date On, Off,

Printer Settings

(Default setting) 2

Settings Options

Paper Size 4" 6"

Paper Type Glossy Paper

Layout Borderless: On

Print Quality Fine

Color Enhancement Off

Print Date Off

Printing photos from a camera

59

9

Printing Images 9

Note

Remove any memory cards or USB Flash

memory drive from the machine before

connecting a digital camera.

aMake sure that your camera is turned

off. Connect your camera to the USB

direct interface (1) on the machine using

the USB cable.

1 USB direct interface

bTurn on the camera.

When the machine has recognized the

camera, the LCD shows

Camera Connected.

cChoose the photo you want to print

following the instructions from your

camera.

When the machine starts printing a

photo, the LCD will show Printing.

IMPORTANT

To prevent damage to your machine, do

not connect any device other than a digital

camera or USB Flash memory drive to the

USB direct interface.

DPOF printing 9

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM

Corporation, Panasonic Corporation and

Sony Corporation) created this standard to

make it easier to print images from a digital

camera.

If your digital camera supports DPOF

printing, you will be able to choose on the

digital camera display the images and

number of copies you want to print.

Note

An Invalid DPOF File error can occur if the

print order that was created on the camera

has been corrupted. Delete and recreate

the print order using your camera to

correct this problem. For instructions on

how to delete or recreate the print order,

refer to your camera manufacturer's

support Web site or accompanying

documentation.

1

Chapter 9

60

Printing photos

directly from a digital

camera

(without PictBridge) 9

If your camera is using the USB Mass

Storage standard, you can connect your

camera in storage mode. This enables you to

print photos from your camera.

(If you would like to print photos in PictBridge

mode, see Printing photos directly from a

PictBridge camera uu page 57.)

Note

The name, availability and operation differ

among digital cameras. Please refer to the

documentation supplied with your camera

for detailed information, such as how to

switch from PictBridge mode to USB mass

storage mode.

Printing Images 9

Note

Remove any memory cards or USB Flash

memory drive from the machine before

connecting a digital camera.

aMake sure that your camera is turned

off. Connect your camera to the USB

direct interface (1) on the machine using

the USB cable.

1 USB direct interface

bTurn on the camera.

cFollow the steps in Print Images

uu page 47.

IMPORTANT

To prevent damage to your machine, do

not connect any device other than a digital

camera or USB Flash memory drive to the

USB direct interface.

1

61

A

A

Cleaning and checking

the machine A

Cleaning the outside of the

machine A

Clean the Touchscreen as follows:

IMPORTANT

• Turn off the power switch when you clean

the Touchscreen.

• DO NOT use any type of liquid cleaners

(including ethanol).

aClean the Touchscreen with a dry, soft

lint-free cloth.

Clean the outside of the machine as

follows:

IMPORTANT

• Use neutral detergents. Cleaning with

volatile liquids such as thinner or benzine

will damage the outside surface of the

machine.

• DO NOT use cleaning materials that

contain ammonia.

• DO NOT use isopropyl alcohol to remove

dirt from the control panel. It may crack the

panel.

aPull the paper tray (1) completely out of

the machine.

bWipe the outside of the machine with a

dry, soft lint-free cloth to remove dust.

cLift the output paper tray cover and

remove anything that is stuck inside the

paper tray.

Routine maintenance A

1

62

dWipe the inside and outside of the paper

tray with a dry, soft lint-free cloth to

remove dust.

eClose the output paper tray cover and

put the paper tray firmly back in the

machine.

Cleaning the machine’s

printer platen A

WARNING

Be sure to unplug the machine from the AC

power outlet before cleaning the printer

platen to avoid an electrical shock.

aUsing both hands, grasp the plastic tabs

on both side of the machine to lift the

scanner cover into the open position.

bClean the machine’s printer platen (1)

and the area around it, wiping off any

scattered ink with a dry, soft lint-free

cloth.

cUsing both hands, grasp the plastic tabs

on both sides of the machine and gently

close the scanner cover.

dRe-connect the power cord.

1

Routine maintenance

63

A

Cleaning the paper feed

rollers A

If the paper feed rollers are stained with ink, it

may cause paper feed problems.

aUnplug the machine from the AC power

outlet. Pull the paper tray (1) completely

out of the machine.

Note

If the paper support flap is open, close it,

and then close the paper support.

bClean the front side of the Paper Feed

Rollers (1) with a soft lint-free cloth

moistened with water, using a

side-to-side motion.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

cLift the Jam Clear flap (2), and then

clean the back side of the Paper Feed

Rollers (1) with a soft lint-free cloth

moistened with water.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

dPut the paper tray firmly back in the

machine.

eRe-connect the power cord.

Note

Do not use the machine again until the

rollers are dry. Using the machine before

the rollers are dry may cause paper feed

problems.

1

1

2

1

64

Cleaning the paper pick-up

rollers A

aUnplug the machine from the AC power

outlet.

bPull the paper tray completely out of the

machine.

Note

If the machine starts to multi-feed the last

few sheets of paper in the tray, clean the

Base Pad (1) with a soft lint-free cloth

moistened with water.

After cleaning, wipe the pad with a dry,

soft lint-free cloth to remove all moisture.

cOpen the Jam Clear Cover (1) at the

back of the machine.

dClean the Paper Pick-up Rollers (1) with

a soft lint-free cloth moistened with

water.

Slowly turn the rollers so that the whole

surface is cleaned.

After cleaning, wipe the rollers with a

dry, soft lint-free cloth to remove all

moisture.

eClose the Jam Clear Cover.

Make sure the cover is closed

completely.

fPut the paper tray firmly back in the

machine.

gRe-connect the power cord.

1

1

1

Routine maintenance

65

A

Checking the ink volume A

Although an ink volume icon appears on the

LCD, you can use the ink menu to see a large

graph showing the ink that is left in each

cartridge.

aPress .

bPress Ink Volume.

The LCD shows the ink volume.

cPress Stop/Exit.

Note

You can check the ink volume from your

computer.

uuSoftware User’s Guide: Printing

(Windows®)

uuSoftware User’s Guide: Printing and

Faxing (Macintosh)

Packing and shipping

the machine A

When you transport the machine, use the

packing materials that came with your

machine. If you do not pack the machine

properly, any damage that may occur in

transit may not be covered by your warranty.

IMPORTANT

It is important to allow the machine to

“park” the print head after a print job.

Listen carefully to the machine before

unplugging it to make sure that all

mechanical noise has stopped. Not

allowing the machine to finish this parking

process may lead to print problems and

possible damage to the print head.

aOpen the ink cartridge cover.

bPress the ink release levers to release

the ink cartridges and then take out the

ink cartridges. (uuBasic User’s Guide:

Replacing the ink cartridges)

cInstall the orange protective part and

then close the ink cartridge cover.

66

IMPORTANT

• Make sure the plastic tab on the right side

of the orange protective part (1) clicks

securely into place (2).

• If you are not able to find the orange

protective part, ship the machine without

it. DO NOT install the ink cartridges as an

alternative before shipping.

dOpen the scanner cover and remove the

Disc Tray. Place the disc tray in the

folded piece of cardboard and tape it

together.

eLift the machine from the front and hook

the tab of the orange protective part into

the keyed opening (1) on the bottom of

the paper tray. Then latch the protective

part over the raised portion of the paper

tray (2).

fUnplug the machine from the telephone

wall jack and take the telephone line

cord out of the machine.

gUnplug the machine from the AC power

outlet.

hUsing both hands, use the plastic tabs

on both sides of the machine to lift the

scanner cover into the open position.

Then unplug the interface cable from the

machine, if it is connected.

1

2

1

2

Routine maintenance

67

A

iUsing both hands, grasp the plastic tabs

on both sides of the machine and gently

close the scanner cover.

jWrap the ink cartridges in the bag and

tape it on the paper tray.

kWrap the machine in the bag.

lPack the machine and the printed

materials in the original carton with the

original packing material as shown

below.

Note

If you are returning your machine to

Brother as part of the Exchange Service,

pack only the machine. Keep all separate

parts and printed materials to use with

your “Exchange” machine.

mClose the carton and tape it shut.

68

B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of

these features depends on the model you purchased.

Glossary B

ADF (automatic document feeder)

The document can be placed in the ADF

and scanned one page at a time

automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic Redial

A feature that enables your machine to

redial the last fax number after five

minutes if the fax did not go through

because the line was busy.

Backup Print

Your machine prints a copy of every fax

that is received and stored in its memory.

This is a safety feature so you will not lose

messages during a power failure.

Batch Transmission

(Black & white faxes only) As a cost

saving feature, all delayed faxes to the

same fax number can be sent as one

transmission.

Beeper Volume

Volume setting for the beep when you

press a key or make an error.

Brightness

Changing the Brightness makes the whole

image lighter or darker.

Broadcasting

The ability to send the same fax message

to more than one location.

Caller ID

A service purchased from the telephone

company that lets you see the number (or

name) of the party calling you.

CNG tones

The special tones (beeps) sent by fax

machines during automatic transmission

to tell the receiving machine that a fax

machine is calling.

Coding method

Method of coding the information

contained in the document. All fax

machines must use a minimum standard

of Modified Huffman (MH). Your machine

is capable of greater compression

methods, Modified Read (MR), Modified

Modified Read (MMR) and JPEG, if the

receiving machine has the same

capability.

Communication error (Comm. Error)

An error during fax sending or receiving,

usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate

with another. Compatibility is assured

between ITU-T Groups.

Contrast

Setting to compensate for dark or light

documents, by making faxes or copies of

dark documents lighter and light

documents darker.

Delayed Fax

Sends your fax at a specified time later.

Density

Changing the Density makes the whole

image lighter or darker.

Distinctive Ring

A subscriber service purchased from the

telephone company that gives you

another telephone number on an existing

telephone line. The Brother machine uses

the new number to simulate a dedicated

fax line.

Glossary

69

B

Dual Access

Your machine can scan outgoing faxes or

scheduled jobs into memory at the same

time it is sending a fax from memory or

receiving or printing an incoming fax.

Easy Receive

Enables your machine to respond to CNG

tones if you interrupt a fax call by

answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission

and resends the pages of the fax that had

an error.

Extension telephone

A telephone using the same line as your

fax but plugged into a separate wall jack.

External telephone

A telephone that is plugged into the

EXT. jack of your machine.

F/T Ring Time

The length of time that the Brother

machine rings (when the Receive Mode

setting is Fax/Tel) to notify you to pick up

a voice call that it answered.

Fax Forwarding

Sends a fax received into the memory to

another pre-programmed fax number.

Fax Journal

Lists information about the last 200

incoming and outgoing faxes. TX means

Transmit. RX means Receive.

Fax Preview

If you turn on Fax Preview you will be able

to view received faxes on the LCD by

pressing the Fax Preview button on the

Touchscreen.

Fax Receive Code

Press this code (l 5 1) when you answer

a fax call on an extension or external

telephone.

Fax Storage

You can store received faxes in memory.

Fax tones

The signals sent by sending and receiving

fax machines while communicating

information.

Fax/Tel

You can receive faxes and telephone

calls. Do not use this mode if you are

using a telephone answering device

(TAD).

Fine resolution

Resolution is 203 196 dpi. It is used for

small print and graphs.

Gray Scale

The shades of gray available for copying,

scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that

are stored in a Speed Dial location for

Broadcasting.

Innobella™

Innobella™ is a range of genuine

consumables offered by Brother. For best

quality results Brother recommends

Innobella™ Ink and Paper.

Journal Period

The pre-programmed time period

between automatically printed Fax

Journal Reports. You can print the Fax

Journal on demand without interrupting

the cycle.

LCD (Liquid Crystal Display)

The LCD screen on the machine that

shows interactive messages during On-

Screen Programming and shows the date

and time when the machine is idle.

Manual fax

You can press Hook to hear the receiving

fax machine answer before you press

Black Start or Color Start to begin

sending.

Memory Receive

Receives faxes into the machine's

memory when the machine is out of paper.

70

Menu mode

Programming mode for changing your

machine's settings.

OCR (optical character recognition)

ScanSoft™ PaperPort™12SE with OCR

or Presto! PageManager software

application converts an image of text to

text you can edit.

Overseas Mode

Makes temporary changes to the fax

tones to accommodate noise and static on

overseas telephone lines.

Paging

This feature enables your machine to call

your cell phone or pager when a fax is

received into its memory.

Pause

Allows you to place a 3.5 second delay in

the dialing sequence while you are dialing

using the dial pad or while you are storing

Speed Dial numbers. Press the

Redial/Pause key on the control panel or

the Pause button on the Touchscreen as

many times as needed for longer pauses.

PhotoCapture Center™

Allows you to print digital photos from your

digital camera at high resolution for photo

quality printing.

Photo resolution (B&W only)

A resolution setting that uses varying

shades of gray for the best representation

of photographs.

PictBridge

Allows you to print photos directly from

your digital camera at high resolution for

photo quality printing.

Polling

The process of a fax machine calling

another fax machine to retrieve waiting fax

messages.

Pulse (Canada only)

A form of rotary dialing on a telephone

line.

Quick Dial List

A listing of names and numbers stored in

Speed Dial memory, in numerical order.

Real Time Transmission

When memory is full, you can send faxes

in real time.

Remaining jobs

You can check which jobs are waiting in

memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (--- ) that allows

you to call and access your machine from

a remote location.

Remote Retrieval Access

The ability to access your machine

remotely from a touch-tone telephone.

Resolution

The number of vertical and horizontal lines

per inch. See: Standard, Fine, Super Fine

and Photo.

Ring Delay

The number of rings before the machine

answers in Fax Only and Fax/Tel

modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic

image of a paper document into your

computer.

Scan to Media

You can scan a black & white or color

document on to a memory card or USB

Flash memory drive. Black & white images

can be in TIFF or PDF file format and color

images can be in PDF or JPEG file format.

Search

An electronic, numerical or alphabetical

listing of stored Speed Dial and Group

numbers.

Speed Dial

A pre-programmed number for easy

dialing.

Glossary

71

B

Standard resolution

203 98 dpi (black & white).

203 196 dpi (color). It is used for regular

sized text and quickest transmission.

Station ID

The stored information that appears on

the top of faxed pages. It includes the

sender's name and fax number.

Super Fine resolution (B&W)

203 392 dpi. Best for very small print

and line art.

TAD (telephone answering device)

You can connect an external telephone

answering device or answering machine

to the EXT. jack of your machine.

Telephone Answer Code

(For Fax/Tel mode only)

When the machine answers a voice call, it

pseudo/double-rings. You can pick up at

an extension telephone by pressing this

code (#51).

Temporary settings

You can choose certain options for each

fax transmission and copy without

changing the default settings.

Tone

A form of dialing on the telephone line

used for touch-tone telephones.

Transmission

The process of sending faxes over the

phone lines from your machine to the

receiving fax machine.

Transmission Verification Report

A listing for the last fax sent, that shows its

date, time and number.

True2Life™

Adjusts the color in the image for better

print quality by improving sharpness,

white balance and color density.

User Settings

A printed report that shows the current

settings of the machine.

WLAN Report

A printed report that shows the result of

the WLAN Connection.

Index

72

C

Numerics

2 in 1 ID Copy ..........................................39

A

Access codes, storing and dialing ............30

Apple Macintosh

See Software User's Guide.

B

Broadcasting ............................................10

setting up Groups for ............................32

C

Caller ID ...................................................26

Caller ID history ....................................29

Add to Speed Dial ..............................29

Delete .................................................29

Send a fax ..........................................29

Caller ID History report .........................35

Setting up your area code .....................27

Canceling

Fax Forwarding .............................. 19, 21

Fax Storage ..........................................19

jobs awaiting redial ...............................13

Paging ............................................ 19, 21

Cleaning

paper feed rollers ..................................63

paper pick-up rollers .............................64

printer platen .........................................62

Connecting

two-line external TAD or telephone .......28

ControlCenter

See Software User's Guide.

Copy

2 in 1 ID ................................................ 39

book ...................................................... 42

density .................................................. 40

duplex ................................................... 44

enlarge/reduce ..................................... 37

favorite settings .................................... 45

ink save mode ...................................... 41

page layout (N in 1) .............................. 38

poster ................................................... 38

quality ................................................... 36

sort (ADF only) ..................................... 40

thin paper ............................................. 41

using ADF ............................................. 40

Watermark ............................................ 42

using a media card ............................ 43

using a paper document .................... 43

using a template ................................ 42

using a USB Flash memory drive ...... 43

D

Dialing

access codes and credit card

numbers ............................................... 30

Caller ID history .................................... 29

Groups (Broadcasting) ......................... 10

Outgoing Call ........................................ 29

Direct printing

from a non-PictBridge camera .............. 60

from a PictBridge camera ..................... 57

Dual Access .............................................. 9

Duplex (2-sided)

copy ...................................................... 44

73

C

F

Fax codes

changing ...............................................20

Remote Access Code ...........................20

Fax Forwarding

changing remotely ......................... 21, 22

programming a number ........................15

Fax Storage .............................................17

printing from memory ............................17

turning off ..............................................19

turning on ..............................................17

Fax, from PC

See Software User's Guide.

Fax, stand-alone

receiving

at end of conversation .......................23

Fax Forwarding ..................................21

into PC ...............................................18

into the memory .................................15

out of paper reception ........................15

Paging ................................................16

printing from memory .........................17

reducing to fit on paper ......................23

retrieving from a remote site ....... 21, 22

sending ...................................................7

at end of conversation .........................9

Broadcasting ......................................10

canceling from memory .....................13

contrast ................................................7

delayed batch transmission ...............13

delayed fax ........................................12

from memory (Dual Access) ................9

manual .................................................9

overseas ............................................12

Real Time Transmission ....................11

Resolution ............................................8

return to factory setting ........................8

set new default .....................................8

G

Groups for Broadcasting ..........................32

I

ID Copy ................................................... 39

Ink cartridges

checking ink volume ............................. 65

J

Jacks

Convert to RJ11 jack triplex adapter .... 28

EXT

TAD ................................................... 28

L

LCD (Liquid Crystal Display)

Brightness .............................................. 4

Dim Timer ............................................... 4

M

Macintosh

See Software User's Guide.

Manual

transmission ........................................... 9

Memory Security ....................................... 6

Memory Storage ........................................ 1

Mode, entering

Timer ...................................................... 4

Movie printing .......................................... 47

N

Network

Printing

See Network User's Guide.

Scanning

See Software User's Guide.

O

Outgoing Call

Add to Speed Dial ................................ 29

Delete ................................................... 29

Send a fax ............................................ 29

74

P

Packing and shipping the machine ..........65

Paging ......................................................16

PaperPort™12SE with OCR

See Software User's Guide. See also Help

in the PaperPort™12SE application.

PhotoCapture Center™

Adding Effect .........................................48

DPOF printing .......................................50

from PC

See Software User's Guide.

Photo Effects

Auto Correct .......................................48

Enhance Scenery ...............................48

Enhance Skin .....................................48

Fill Light ..............................................48

Monochrome ......................................48

Night Scene .......................................48

Remove Red-Eye ...............................48

Sepia ..................................................48

Trim ....................................................48

Whiteboard .........................................48

Print settings

Borderless ..........................................54

Brightness ..........................................52

Contrast .............................................52

Cropping ............................................53

Paper type & size ...............................51

Print Date ...........................................54

Quality ................................................51

Return to factory setting .....................54

Set new default ..................................54

Printing

index ..................................................47

photos ................................................48

Scan to Media

auto crop ............................................55

memory card ......................................55

USB Flash memory ............................55

PictBridge

DPOF Printing .......................................59

Power failure ..............................................1

Presto! PageManager

See Software User's Guide. See also Help

in the Presto! PageManager application.

Print

fax from memory ...................................17

report .....................................................35

Printing

See Software User's Guide.

Q

Quick Dial

Access codes and credit card

numbers ............................................... 30

Broadcasting ........................................ 10

deleting Groups ................................. 33

using Groups ..................................... 10

Group dial

changing ............................................ 33

setting up Groups for

Broadcasting ..................................... 32

Speed Dial

setting up from Caller ID history ........ 31

setting up from outgoing calls ........... 31

R

Reducing

copies ................................................... 37

incoming faxes ..................................... 23

Remote Retrieval ..................................... 20

commands ............................................ 21

getting your faxes ................................. 22

remote access code ............................. 20

Remote Setup

See Software User's Guide.

Reports .................................................... 34

Caller ID History Report ....................... 35

Fax Journal ........................................... 35

Journal Period ................................... 34

how to print ........................................... 35

Network Configuration .......................... 35

Quick Dial List ...................................... 35

Transmission Verification ............... 34, 35

User Settings ........................................ 35

WLAN Report ....................................... 35

Resolution

setting for next fax .................................. 8

75

C

S

Scanning

See Software User's Guide.

Shipping the machine ..............................65

Sleep Mode ................................................3

Speed Dial

setting up from Caller ID history ............31

setting up from outgoing calls ...............31

T

TAD (telephone answering device),

external ....................................................28

with two-line jack ...................................28

Telephone line

roll over lines .........................................27

two-line telephone system ....................27

Troubleshooting

checking ink volume .............................65

Two-line telephone system ......................27

V

Volume, setting

beeper .....................................................2

ring ..........................................................1

speaker ...................................................2

W

Warranties are in the box

Windows®

See Software User's Guide.

Wireless Network

See Quick Setup Guide and Network

User's Guide.

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, Canada H9B 3H6

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies

or their dealers will only support machines purchased in their own countries.