Brother Mfc J835Dw Owner S Manual

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ADVANCED
USER’S GUIDE
MFC-J825DW
MFC-J835DW

Version A
USA/CAN

User's Guides and where do I find it?
Which manual?

i

Where is it?

Product Safety Guide

Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

Printed / In the box

Quick Setup Guide

Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.

Printed / In the box

Basic User's Guide

Learn the basic Fax, Copy, Scan and
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.

Printed / In the box

Advanced User's Guide

Learn more advanced operations: Fax, Copy,
security features, printing reports and
performing routine maintenance.

PDF file / CD-ROM

Software User's Guide

Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Disc Print, Web
Services (Scan), and using the Brother
ControlCenter utility.

PDF file / CD-ROM

Network Glossary

This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.

PDF file / CD-ROM

Network User's Guide

This Guide provides useful information about
wired and wireless network settings and
security settings using the Brother machine.
You can also find supported protocol
information for your machine and detailed
troubleshooting tips.

PDF file / CD-ROM

Mobile Print/Scan Guide

This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.

PDF file / Brother

This Guide provides useful information about
accessing internet services from the Brother
machine, as well as downloading images,
printing data and uploading files directly from
internet services.

PDF file / Brother

Web Connect Guide

1

What's in it?

Visit us at http://solutions.brother.com/.

Solutions Center 1

Solutions Center 1

Table of Contents
1

General setup

1

IMPORTANT NOTE...............................................................................................1
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume ....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume ..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Mode Timer............................................................................................................4

2

Security features

5

Memory Security....................................................................................................5
Setting and changing the Memory Security password ....................................5
Turning Memory Security on/off ......................................................................6

3

Sending a fax

7

Additional sending options.....................................................................................7
Sending faxes using multiple settings .............................................................7
Stop faxing.......................................................................................................7
Contrast ...........................................................................................................7
Changing fax resolution...................................................................................8
Setting your changes as the new default.........................................................8
Restoring fax settings to the factory settings...................................................8
Additional sending operations................................................................................9
Sending a fax manually ...................................................................................9
Sending a fax at the end of a conversation .....................................................9
Dual Access (Black & White only) ...................................................................9
Broadcasting (Black & White only) ................................................................ 10
Real Time Transmission................................................................................ 11
Overseas Mode .............................................................................................12
Delayed Faxing (Black & White only) ............................................................12
Delayed Batch Transmission (Black & White only) .......................................13
Checking and canceling waiting jobs............................................................. 13
Polling overview................................................................................................... 14
Polled Transmit (Black & White only) ............................................................14

ii

4

Receiving a fax

15

Memory Receive (Black & White only) ................................................................15
Receiving faxes into memory when paper tray is empty ...............................15
Fax Forwarding..............................................................................................15
Paging ...........................................................................................................16
Fax Storage ...................................................................................................17
Printing a fax from the memory .....................................................................17
PC-Fax Receive (Windows® only).................................................................18
Turning off Memory Receive operations........................................................19
Changing Memory Receive operations .........................................................19
Remote Retrieval .................................................................................................20
Setting a Remote Access Code.....................................................................20
Using your Remote Access Code..................................................................20
Remote Fax commands ................................................................................21
Retrieving fax messages ...............................................................................22
Changing your Fax Forwarding number ........................................................22
Additional receiving operations............................................................................23
Printing a reduced incoming fax ....................................................................23
Receiving a fax at the end of a conversation.................................................23
Polling overview...................................................................................................24
Polling receive ...............................................................................................24

5

Dialing and storing numbers

26

Voice operations ..................................................................................................26
Tone or Pulse (Canada only).........................................................................26
Fax/Tel mode.................................................................................................26
Caller ID.........................................................................................................26
Special line considerations ............................................................................27
Additional dialing operations................................................................................29
Outgoing Call.................................................................................................29
Caller ID history .............................................................................................29
Dialing access codes and credit card numbers .............................................30
Additional ways to store numbers ........................................................................31
Storing Speed Dial numbers from Outgoing Calls.........................................31
Storing Speed Dial numbers from the Caller ID history .................................31
Setting up groups for Broadcasting ...............................................................32

6

Printing reports

34

Fax reports...........................................................................................................34
Transmission Verification Report...................................................................34
Fax Journal (activity report) ...........................................................................34
Reports ................................................................................................................35
How to print a report ......................................................................................35

iii

7

Making copies

36

Copy settings ....................................................................................................... 36
Stop copying.................................................................................................. 36
Changing copy quality ...................................................................................36
Enlarging or reducing the copied image ........................................................ 37
Making N in 1 copies or a poster (Page Layout) ........................................... 38
2 in 1 ID Copy................................................................................................ 39
Sorting copies using the ADF ........................................................................40
Adjusting Density........................................................................................... 40
Ink Save Mode...............................................................................................41
Thin Paper Copy............................................................................................ 41
Book Copy ..................................................................................................... 42
Watermark Copy............................................................................................ 42
Duplex (2-sided) copying ...............................................................................44
Setting your favorites..................................................................................... 45

8

PhotoCapture Center™: Printing photos from a memory card or
USB Flash memory drive
46
PhotoCapture Center™ operations ..................................................................... 46
Memory cards, USB Flash memory drive and folder structures .................... 46
Movie printing ................................................................................................ 47
Print Images......................................................................................................... 47
Print Index (Thumbnails) ...............................................................................47
Printing Photos .............................................................................................. 48
Enhance Photos ............................................................................................ 48
DPOF printing................................................................................................ 50
PhotoCapture Center™ print settings.................................................................. 51
Print Quality ................................................................................................... 51
Paper options ................................................................................................ 51
Adjusting Brightness, Contrast and Color...................................................... 52
Cropping ........................................................................................................53
Borderless printing......................................................................................... 54
Print Date....................................................................................................... 54
Setting your changes as the new default....................................................... 54
Restoring all settings to the factory settings .................................................. 54
Scan to a memory card or USB Flash memory drive .......................................... 55
Auto Crop ......................................................................................................55
How to set a new default ...............................................................................56
How to reset to the factory settings ............................................................... 56

9

Printing photos from a camera

57

Printing photos directly from a PictBridge camera............................................... 57
PictBridge requirements ................................................................................ 57
Setting your digital camera ............................................................................58
Printing Images.............................................................................................. 59
DPOF printing................................................................................................ 59
Printing photos directly from a digital camera (without PictBridge)...................... 60
Printing Images.............................................................................................. 60

iv

A

Routine maintenance

61

Cleaning and checking the machine ....................................................................61
Cleaning the outside of the machine .............................................................61
Cleaning the machine’s printer platen ...........................................................62
Cleaning the paper feed rollers .....................................................................63
Cleaning the paper pick-up rollers .................................................................64
Checking the ink volume ...............................................................................65
Packing and shipping the machine ......................................................................65

v

B

Glossary

68

C

Index

72

1

General setup

1

1

IMPORTANT NOTE

1

 In this manual, the LCD messages of the MFC-J825DW are used unless specified.
 Most of the illustrations in this User’s Guide show the MFC-J825DW.

Memory storage
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your FAX,
SCAN and PHOTO preferred settings, those
settings will not be lost. Also, during a power
failure the machine will retain the date and
time and programed fax timer jobs (for
example, Delayed Fax) for approximately 24
hours.

1

Volume Settings
Ring Volume

1

1

You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.

Setting the Ring Volume from the
menu

a
b
c
d
e
f
g
h

1

Press Menu.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Volume.
Press Volume.
Press Ring.
Press Low, Med, High or Off.
Press Stop/Exit.

1

Chapter 1

Beeper Volume
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of beeper volume
levels, from High to Off.

a
b
c
d
e
f
g
h

2

Press Menu.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Volume.
Press Volume.
Press Beeper.
Press Low, Med, High or Off.
Press Stop/Exit.

1

Speaker Volume
You can choose a range of speaker volume
levels, from High to Off.

a
b
c
d
e
f
g
h

Press Menu.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Volume.
Press Volume.
Press Speaker.
Press Low, Med, High or Off.
Press Stop/Exit.

You can also adjust the speaker volume by
pressing Hook.

a
b

Press Hook on the control panel.
Press d or c on the Touchscreen to
display the Volume button.

c

Press Volume.

d

Press
or
on the
Touchscreen.
Each button press changes the volume
to the next setting.
Press OK.

e

Press Hook.

1

General setup

Automatic Daylight
Saving Time
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.

a
b
c
d
e
f
g

Press Menu.
Press a or b to display
General Setup.

Sleep Mode
1

You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.

a
b
c
d
e
f

Press General Setup.
Press a or b to display
Auto Daylight.
Press Auto Daylight.

1

g

Press Menu.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Sleep Mode.
Press Sleep Mode.
Press 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Mins or
60 Mins to choose the length of time
the machine is idle before entering sleep
mode.
Press Stop/Exit.

Press On (or Off).
Press Stop/Exit.

3

1

Chapter 1

LCD screen
Setting the backlight
brightness

1

1

You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.

a
b
c
d
e
f
g
h

Press a or b to display
General Setup.
Press General Setup.
Press a or b to display LCD Settings.
Press LCD Settings.
Press Backlight.

a
b

Press Light, Med or Dark.
Press Stop/Exit.

h
4

Press Menu.
Press a or b to display
General Setup.
Press General Setup.

Press Menu.

c
d
e
f

Press a or b to display
General Setup.

g

Press Stop/Exit.

1

You can set how long the LCD backlight stays
on after you go back to the Ready screen.

c
d
e
f
g

The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
stays in the mode you used last.

Press Menu.

Setting the Dim Timer for the
backlight

a
b

Mode Timer

Press General Setup.
Press a or b to display LCD Settings.
Press LCD Settings.
Press Dim Timer.
Press 10 Secs, 20 Secs, 30 Secs or
Off.
Press Stop/Exit.

Press a or b to display Mode Timer.
Press Mode Timer.
Press 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Mins or Off.

1

2

Security features

Memory Security
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any
pre-scheduled Delayed Faxes will be sent
even if you turn on Memory Security, so they
will not be lost.
While Memory Security is On, the following
operations are available:
 Receiving faxes into memory (limited by
memory capacity)
 Fax Forwarding (if Fax Forwarding was
already On)
 Paging (if Paging was already On)
 Remote Retrieval (if Fax Storage was
already On)
While Memory Security is On, the following
operations are NOT available:
 Printing received faxes
 Sending faxes

2

Setting and changing the
Memory Security password
If you have already set the password, you
will not need to set it again.

Setting a password for the first time

2

Make a careful note of your password.

a
b
c
d

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.

e
f
g

Press Miscellaneous.

h

When the LCD shows Verify:,
re-enter the password by pressing the
buttons on the Touchscreen.
Press OK.

i

Press Stop/Exit.

 PC printing
 PhotoCapture
 PC Fax Receive
 Operation from control panel

2

Note

 Copying
 Scanning

2

Press Mem Security.
Enter a 4-digit number for the password
by pressing the buttons on the
Touchscreen.
Press OK.

Note
• To print the faxes in memory, you must
turn off Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security.
• If you forget the Memory Security
password, please call Brother Customer
Service. (uuBasic User’s Guide: Brother
numbers)

5

2

Chapter 2

Changing your Memory Security
password

a
b
c
d
e
f
g
h

Turning Memory Security
on/off

Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.
Press Miscellaneous.

Turning on Memory Security

a
b
c
d

Press Mem Security.
Press Set Password.
Enter the registered 4-digit number for
the current password by pressing the
buttons on the Touchscreen.
Press OK.
Enter a 4-digit number for a new
password by pressing the buttons on the
Touchscreen.
Press OK.

j

When the LCD shows Verify:,
re-enter the new password by pressing
the buttons on the Touchscreen.
Press OK.
Press Stop/Exit.

e
f
g
h

2

Press Menu.
Press a or b to choose Fax.
Press Fax.
Press a or b to display
Miscellaneous.
Press Miscellaneous.
Press Mem Security.
Press Set Security.
Enter the registered 4-digit password by
pressing the buttons on the
Touchscreen.
Press OK.
The machine goes offline and the LCD
shows Memory Security.

Note
If there is a power failure the data will stay
in memory for approximately 24 hours.

Turning off Memory Security

a
b

Press Unlock.
Enter the registered 4-digit password by
pressing the buttons on the
Touchscreen.
Press OK.
Memory Security is automatically turned
off.

Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.

6

2

Press Menu.

i

k

2

2

3

Sending a fax

Additional sending
options
Sending faxes using multiple
settings
When you send a fax you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, Real Time TX and
Preview.
You can also choose: Call History,
Speed Dial, Broadcasting,
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.
Some settings are only available when
sending black & white faxes.

a

Press

(FAX).

The LCD shows:

b
c
d

Press d or c to display a setting you
want to change. When the setting is
displayed, press it.
Press an option.
Repeat steps b to c to change more
settings.

3

Note
3

3

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

3

• You can save some of the settings you
use most often by setting them as the
default. These settings will stay until you
change them again. (See Setting your
changes as the new default uu page 8.)

Stop faxing

3

To stop faxing, press Stop/Exit.

Contrast

3

If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

a

Press

b
c
d

Press d or c to display Contrast.

(FAX).

Press Contrast.
Press Auto, Light or Dark.

Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.

7

Chapter 3

Changing fax resolution
The quality of a fax can be improved by
changing the fax resolution.

3

Setting your changes as the
new default

a

Press

b

Press d or c to display
Fax Resolution.

You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSize, Preview and
Real Time TX you use most often by
setting them as default. These settings will
stay until you change them again.

c
d

Press Fax Resolution.

a

Press

b

Press d or c to choose the setting you
want to change, and then press your
new option.

(FAX).

Press the resolution you want.

Note
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Black & White
Standard

Suitable for most typed
documents.

Fine

Good for small print and
transmits a little slower than
Standard resolution.

S.Fine

Good for small print or artwork
and transmits slower than Fine
resolution.

Photo

Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.

Color

(FAX).

Repeat this step for each setting you
want to change.

c

After changing the last setting, press
d or c to display Set New Default.

d
e
f

Press Set New Default.
Press Yes.
Press Stop/Exit.

Restoring fax settings to the
factory settings

Suitable for most typed
documents.

a

Press

Fine

Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.

b

Press d or c to display
Factory Reset.

c
d
e

Press Factory Reset.

8

3

You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.

Standard

If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.

3

(FAX).

Press Yes.
Press Stop/Exit.

Sending a fax

Additional sending
operations
Sending a fax manually

Sending a fax at the end of a
conversation
3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

Note
To send a multiple page fax, use the ADF.

a

Press

b
c
d
e

Load your document.

(FAX).

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

a

Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.

b

Press

c
d

Load your document.

When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.

3

(FAX).

Press Black Start or Color Start.
 If you are using the scanner glass,
press Send to send the fax.

To listen for a dial tone, press Hook.
Dial the fax number.

3

3

e

Replace the handset of the external
phone.

Dual Access
(Black & White only)

3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

Note
If the Out of Memory message appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.

9

Chapter 3

Broadcasting
(Black & White only)

g
3

 Press Add Number and enter a
number by pressing the buttons on
the Touchscreen.

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.

Press OK.
 Press Speed Dial.
Press
to search by
Alphabetical Order or
Numerical Order. Press the locations
where you want to send a fax.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialing.
(See Setting up groups for Broadcasting
uu page 32.)

a

Press

b
c

Load your document.

d
e
f

10

Press OK.

3

Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)

How to broadcast a fax

You can add numbers to the broadcast
in the following ways:

h

After you have entered all the fax
numbers by repeating step g, press OK.

i

Press Black Start.
Faxing from the ADF
 The machine starts scanning and
sending the document.
Faxing from the scanner glass

3

(FAX).

Press d or c to display
Advanced Settings.

When the LCD asks you Next Page?,
do one of the following:
 To send a single page, press No (or
press Black Start again).
The machine starts sending the
document.
 To send more than one page, press
Yes and place the next page on the
scanner glass.

Press Advanced Settings.

Press Black Start.

Press a or b to display Broadcasting.

The machine starts scanning the
page. (Repeat this step for each
additional page.)

Press Broadcasting.

Sending a fax

Real Time Transmission

Note
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.

Canceling a Broadcast in progress

a
b

3

Press Stop/Exit.
Do one of the following:
 To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
 To cancel the current job, press the
button that displays the number
being dialed. Go to step d.
 To exit without canceling, press
Stop/Exit.

c

When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
 Press Yes to confirm.
 To exit without canceling, press No
or Stop/Exit.

d

3

Do one of the following:

a

Press

b
c

Load your document.

(FAX).

Press d or c to display
Advanced Settings.

d
e
f
g

Press Advanced Settings.

h

Press

Press a or b to display Real Time TX.
Press Real Time TX.
Press On.
.

Note
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off). Faxes
from the scanner glass cannot be sent
until you clear some of the memory.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

 To cancel the current job, press Yes.
 To exit without canceling, press No
or Stop/Exit.

11

3

Chapter 3

Overseas Mode
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.

a

Press

b
c

Load your document.

d
e

(FAX).

Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press a or b to display
Overseas Mode.

f
g

Press Overseas Mode.

h

Press

Press On (or Off).
.

3

Delayed Faxing
(Black & White only)

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step h.

a

Press

b
c

Load your document.

d
e
f
g
h

(FAX).

Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press a or b to display Delayed Fax.
Press Delayed Fax.
Press On.
Enter the time you want the fax to be
sent (in 24-hour format) by pressing the
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.

Note
• When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

12

3

Sending a fax

Delayed Batch Transmission
(Black & White only)
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a

Press

b

Press d or c to display
Advanced Settings.

c
d
e
f
g

Press Advanced Settings.

(FAX).

Press a or b to display Batch TX.
Press Batch TX.
Press On.
Press Stop/Exit.

3

Checking and canceling
waiting jobs

3

You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)

a
b
c
d

3

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Remaining Jobs.

e

Press Remaining Jobs.
Any waiting jobs appear on the LCD.

f

Press a or b to scroll through the jobs
and press the job you want to cancel.
Press OK.

g

Do one of the following:
 To cancel, press Yes.
If you want to cancel another job go
to step f.
 To exit without canceling, press No.

h

When you are finished, press Stop/Exit.

13

Chapter 3

Polling overview

j
3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit
(Black & White only)

3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs uu page 13.)

Setup for polled transmit

a

Press

b
c

Load your document.

d
e
f
g
h

i

14

(FAX).

Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press a or b to display Polled TX.
Press Polled TX.
Press On (or Off).
Press d or c to display any settings you
want to change, and press it. Then
choose your option. After each setting is
accepted, you can continue to change
more settings.
Press Black Start.

3

If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
 Press Yes to scan another page.
Go to step k.
 Press No or Black Start to send the
document.

k

Place the next page on the scanner
glass and press Black Start. Repeat
steps j and k for each additional
page.
Your machine will automatically send
the fax.

4

Receiving a fax

Memory Receive
(Black & White only)

Fax Forwarding
4

You can only use one Memory Receive
operation at a time:
 Fax Forwarding
 Fax Storage
 PC-Fax Receive
 Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations uu page 19.)

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (uuBasic User’s Guide: Loading
paper and other print media)
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in memory,
if enough memory is available.

e
f

4

4

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a
b
c
d

 Paging

Receiving faxes into memory
when paper tray is empty

4

4

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display
Memory Receive.

g
h
i

Press Memory Receive.

j

Press Backup Print:On or
Backup Print:Off.

Press Fax Forward.
Enter the forwarding number (up to
20 digits) by pressing the buttons on the
Touchscreen.
Press OK.

Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.

15

Chapter 4

IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.

k

i

Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.

j

Do one of the following:
 If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
 If your pager needs a PIN, enter the
PIN, press #, press Pause, and then
enter your fax number followed by
# #.

Press Stop/Exit.

Paging

Press OK.

4

For example, press:

When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7
89##
 If you do not need a PIN, press:
Pause, and then enter your fax
number followed by # #. Press OK.

If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.

a
b
c
d
e
f
g
h

16

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display
Memory Receive.
Press Memory Receive.
Press Paging.

For example, press:
Pause 1 8 0 0 5 5 5 6 7 8 9 # #

k

Press Stop/Exit.

Note
You cannot change a paging number or
PIN remotely.

Receiving a fax

Fax Storage
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.

a
b
c
d
e
f
g
h
i

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display
Memory Receive.
Press Memory Receive.

4

Printing a fax from the
memory

4

If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) uu page 15.)

a
b
c
d
e
f
g

Press Menu.
Press a or b to display Fax.

4

Press Fax.
Press a or b to display Print Fax.
Press Print Fax.
Press Black Start.
Press Stop/Exit.

Note
When you print a fax from the memory, the
fax data will be erased.

Press Fax Storage.
Press Stop/Exit.

Note
Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.

17

Chapter 4

PC-Fax Receive
(Windows® only)

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.

If you choose Backup Print:On the
machine will also print the fax.

a
b
c
d
e
f
g
h
i

18

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display
Memory Receive.
Press Memory Receive.
Press PC Fax Receive.
The LCD shows the message
Run PC-Fax on your computer.
Press OK.

Press  or, for network users, the
name of the PC you want to receive
faxes.

k
l

Press OK.

m

Press Stop/Exit.

4

If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(uuSoftware User’s Guide: PC-FAX
receiving)

j

Press Backup Print:On or
Backup Print:Off.

Note
• PC-Fax Receive is not supported by the
Mac OS.
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(uuSoftware User’s Guide: PC-FAX
receiving)
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (uuBasic User’s Guide:
Transferring your faxes or Fax Journal
report)
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
• To change the destination PC, repeat
steps a to m.

Receiving a fax

Turning off Memory Receive
operations

a
b
c
d
e
f
g
h
i

Press Menu.
Press a or b to display Fax.

4

Changing Memory Receive
operations
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:

Press Fax.

 Erase All Fax?

Press a or b to display
Setup Receive.

 Print All Fax?

Press Setup Receive.
Press a or b to display
Memory Receive.
Press Memory Receive.
Press Off.
Press Stop/Exit.

Note
The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
Memory Receive operations
uu page 19.)

4

• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press a or b to choose the PC.
The LCD will ask you the following question:
 Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see PC-Fax Receive
(Windows® only) uu page 18.)
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.

19

4

Chapter 4

Remote Retrieval

You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear in step f
to restore the inactive setting (---l) and
press OK.

You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.

Setting a Remote Access
Code
The Remote Access Code lets you access
the remote retrieval features when you are
away from your machine. Before you can use
the remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).

a
b
c
d
e
f

Press Menu.
Press a or b to display Fax.

Press a or b to display
Remote Access.

Using your Remote Access
Code

a

Dial your fax number from a touch-tone
telephone or another fax machine.

b

When your machine answers, enter
your remote access code (3 digits
followed by ) at once.

c

The machine signals if it has received
messages:
 1 long beep — Fax messages
 No beeps — No messages

d

When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.

e

Press 9 0 to stop Remote Access when
you have finished.

f

Hang up.

Press Remote Access.
Enter a three-digit code using numbers
0-9, l, or # by pressing the buttons on
the Touchscreen.
Press OK.
(The preset ‘l’ cannot be changed.)

Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1).
(uuBasic User’s Guide: Using external
and extension telephones)

20

4

Press Fax.

Note

g

Note

4

Press Stop/Exit.

Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.

4

Receiving a fax

Remote Fax commands

4

Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95

Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF

You can choose Off after you have retrieved or erased all
your messages.

2 Fax Forwarding

One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
4. (See Changing your Fax Forwarding number
uu page 22.) Once you have registered the number, Fax
Forwarding will work.

3 Paging
4 Fax Forwarding number
6 Fax Storage

96

97

Retrieve a fax
2 Retrieve all faxes

Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages uu page 22.)

3 Erase faxes from the memory

If you hear one long beep, fax messages have been erased
from the memory.

Check the receiving status
1 Fax

98

Operation details

You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.

Change the Receive Mode
1 External TAD

If you hear one long beep, your change has been accepted.

2 Fax/Tel
3 Fax Only
90

Exit

Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.

21

4

Chapter 4

Retrieving fax messages
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
Storage.

a
b

Dial your fax number.

c

When you hear two short beeps,
press 9 6 2.

d

Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).

When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.

Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e

22

Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.

4

Changing your Fax
Forwarding number
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.

a
b

Dial your fax number.

c

When you hear two short beeps,
press 9 5 4.

d

Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.

When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.

Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e

Press 9 0 to stop Remote Access when
you have finished.

f

Hang up after you hear your machine
beep.

4

Receiving a fax

Additional receiving
operations
Printing a reduced incoming
fax
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (uuBasic User’s Guide: Paper
Size)

a
b
c
d
e
f
g
h
i

Press Menu.
Press a or b to display Fax.

Receiving a fax at the end of a
conversation

4

4

At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
4

a

Ask the other party to place the
document in their machine and to press
the Start or Send key.

b

When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.

c
d

Press Receive to receive the fax.

4

Replace the handset of the external
telephone.

Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display
Auto Reduction.
Press Auto Reduction.
Press On (or Off).
Press Stop/Exit.

23

Chapter 4

Polling overview

4

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polling receive

a

Press

b

Press d or c to display
Advanced Settings.

c
d
e
f
g
h

(FAX).

Press Advanced Settings.
Press a or b to display Polling RX.
Press Polling RX.

4

a
b
c
d
e
f
g
h
i
j
k

Press

(FAX).

Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press a or b to display Polling RX.
Press Polling RX.
Press On (or Off).
Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press a or b to display Broadcasting.
Press Broadcasting.
Do one of the following:
 Press Add Number and enter a
number by pressing the buttons on
the Touchscreen.
Press OK.

Press On (or Off).
Enter the fax number you are polling
using Speed Dial or the dial pad on the
control panel.

 Press Speed Dial. Press
to choose Alphabetical Order or
Numerical Order. Press a or b to
select a number.
Press OK.

Press Black Start or Color Start.
The LCD shows Dialing.

l

After you have entered all the fax
numbers by repeating step k, press OK.

m

Press Black Start.
The machine polls each number or
Group number in turn for a document.

Press Stop/Exit while the machine is dialing
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and canceling waiting jobs
uu page 13.
24

4

Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.

4

Polling receive lets you call another fax
machine to receive a fax.

Setup to receive polling

Sequential polling
(Black & White only)

Receiving a fax

Canceling a Sequential Polling Job

a
b

4

Press Stop/Exit.
Do one of the following:
 To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
 To cancel the current job, press the
button that displays the number
being dialed. Go to step d.

4

 To exit without canceling, press
Stop/Exit.

c

When the LCD asks if you want to
cancel the entire sequential polling job,
do one of the following:
 Press Yes to confirm.
 To exit without canceling, press No
or Stop/Exit.

d

Do one of the following:
 To cancel the current job, press Yes.
 To exit without canceling, press No
or Stop/Exit.

25

5

Dialing and storing numbers

Voice operations

5

Voice calls can be made with an external
telephone by dialing manually.

Tone or Pulse (Canada only)

5

If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:

a
b

The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.

Press Hook.
Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.

You can view the list or choose one of these
numbers to fax to, add to Speed Dial, or
delete from the history. (See Caller ID history
uu page 29.)

When you are finished with the call, the
machine will return to the Pulse dialing
service.

Fax/Tel mode

Caller ID

 You can see the number (or name).

5

 The # Unavailable message means
the call originated outside your Caller ID
service area.

When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.

 The Private Call message means the
caller has intentionally blocked
transmission of Caller ID information.

If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.

You can print a list of the Caller ID information
received by your machine. (See How to print
a report uu page 35.)

If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.

• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.

26

Note
• This feature may not be available in
certain areas of the USA and Canada.

5

5

Dialing and storing numbers

Setting up your area code (USA only)
When returning calls from the Caller ID
history your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code, enter your
area code in this setting. With the area code
setting, calls returned from the Caller ID
history to numbers within your area code will
be dialed using 10 digits (area code + 7-digit
number). If your dialing plan does not follow
the standard 1 + area code + 7-digit number
dialing system for calling outside your area
code, you may experience problems
returning calls automatically from the Caller
ID history. If this is not the procedure followed
by your dialing plan, you will not be able to
return calls automatically.

a
b
c
d

5

Special line considerations

5

Roll-over telephone lines

5

A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.

Press Menu.

Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.

Press a or b to display Fax.

Two-line telephone system

Press Fax.

A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine.

Press a or b to display
Miscellaneous.

e
f
g

Press Miscellaneous.

h

Press Stop/Exit.

Press Area Code.
Enter your Area Code (3-digit number),
and press OK.

5

5

27

Chapter 5

Converting telephone wall outlets

5

There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter

b

Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.

c

Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.

d

Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.

1

2

5

RJ14

3

4

RJ11
RJ14

Installing machine, external two-line
TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.

a

28

Put the two-line TAD and the two-line
telephone next to your machine.

5

1

Triplex Adapter

2

Two Line Telephone

3

External Two Line TAD

4

Machine

Your additional two-line telephones on other
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.

Dialing and storing numbers

Additional dialing
operations
Outgoing Call

Press Redial/Pause.
You can also press

b
c
d

5

.

Press the Outgoing Call tab.
Press the number you want.
Do one of the following:
 To send a fax, press Send a fax.

This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID uu page 26.)
The number, or name if available, from the
last 30 fax and telephone calls you received
will be stored in the Caller ID history. You can
view the list or choose one of these numbers
to fax to, add to Speed Dial, or delete from the
history. When the thirty-first call comes into
the machine, it replaces information about the
first call.

Note
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.

a

Press Black Start or Color Start.
 If you want to store the number,
press More and then press
Add to Speed Dial.
(See Storing Speed Dial numbers
from Outgoing Calls uu page 31.)
 If you want to delete the number from
the Outgoing Call history list, press
More and then press Delete.
Press Yes to confirm.
Press Stop/Exit.

5

5

The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
Speed Dial, or delete from the history.

a

Caller ID history

Press Redial/Pause.
You can also press

.

b
c

Press Caller ID hist.

d

Press the number or the name you want
to call.

e

Do one of the following:

Press a or b to display the number or the
name you want to call.

 To send a fax, press Send a fax.
Press Black Start or Color Start.
 If you want to store the number,
press More and then press
Add to Speed Dial.
(See Storing Speed Dial numbers
from the Caller ID history
uu page 31.)
 If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yes to confirm.
Press Stop/Exit.

29

5

Chapter 5

To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could

Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
(See Setting up your area code (USA
only) uu page 27.)

press
, press #03, press Send a fax
and then press 7001 using the dial pad.

• You can print the Caller ID List.
(See How to print a report uu page 35.)

Dialing access codes and
credit card numbers

Note

5

Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(uuBasic User’s Guide: Storing Speed Dial
numbers)
For example, you might have stored “555” on
Speed Dial: 03 and “7000” on Speed Dial: 02.
You can use them both to dial “555-7000” if
you press the following buttons on the
Touchscreen:

a

Press

b
c
d
e
f
g

Press #03.

30

.

Press Send a fax.
Press Speed Dial.
Press #02.
Press Send a fax.
Press Black Start or Color Start.
You will dial “555-7000”.

If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.

Dialing and storing numbers

Additional ways to
store numbers
Storing Speed Dial numbers
from Outgoing Calls

j

 To accept the displayed next
available Speed Dial location, press
OK.

5

 To enter a different Speed Dial
location, press
and a 2-digit
number by pressing the buttons on
the Touchscreen.

5

You can also store Speed Dial numbers from
the Outgoing Call history.

a
b
c
d
e
f
g

Press OK.

Press Redial/Pause.
You can also choose the number by
pressing

.

Press the Outgoing Call tab.
Press a or b to display the name or
number you want to store.
Press the name or number you want to
store.

Note

Press Add to Speed Dial.
Do one of the following:

(uuBasic User’s Guide: Entering
Text)
Press OK.

k

When the LCD displays your settings,
press OK to confirm.

l

Press Stop/Exit.

Storing Speed Dial numbers
from the Caller ID history

Press OK to confirm the fax or telephone
number you want to store.

a

Press OK.

Press Redial/Pause.
You can also choose the number by
pressing

b
c

Do one of the following:
 Enter the second fax or telephone
number (up to 20 digits) by pressing
the buttons on the Touchscreen.

5

If you have the Caller ID subscriber service
from your telephone company, you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
uu page 26)

 To store the number without a name,
press OK.

i

5

If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.

Press More.

 Enter the name (up to 16 characters)
by pressing the buttons on the
Touchscreen.

h

To choose where the number will be
stored, do one of the following:

d
e
f

.

Press the Caller ID hist. tab.
Press a or b to display the number you
want to store.
Press the number you want to store.
Press More.
Press Add to Speed Dial.

 If you do not want to store a second
number, press OK.
31

Chapter 5

g

Do one of the following:
 If you want to store the displayed
name, press OK.
 Enter the name (up to 16 characters)
by pressing the buttons on the
Touchscreen.

Groups, which can be stored on a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing

(uuBasic User’s Guide: Entering
Text)

, the two-digit location, Send a fax
and Black Start.

Press OK.

First, you'll need to store each fax number in
Speed Dial location. (uuBasic User’s Guide:
Storing Speed Dial numbers) Then you can
include them as numbers in the Group. Each
Group uses up a Speed Dial location. You
can have up to six Groups, or you can assign
up to 198 numbers to a large Group.

 To store the number without a name,
press OK.

h

Press OK to confirm the fax or telephone
number you want to store.

i

Do one of the following:
 Enter a second fax or telephone
number (up to 20 digits) by pressing
the buttons on the Touchscreen.
Press OK.
 If you do not want to store a second
number, press OK.

j

Setting up groups for
Broadcasting

To choose where the number will be
stored, do one of the following:
 To accept the displayed next
available Speed Dial location, press
OK.

(See Broadcasting (Black & White only)
uu page 10.)

a

Press

b
c
d

Press More.

e

When the LCD displays the next
available Group number, press OK.
This Group number and name will
automatically be assigned to the next
available Speed Dial location.

f

Add Speed Dial numbers to the Group
by pressing them to display a red
checkmark. Press OK.
If you want to list the numbers in
alphabetical order, press
.

g

When the LCD displays the Group
Name and numbers, press OK to
confirm.

 To enter a different Speed Dial
location, press
and a 2-digit
number by pressing the buttons on
the Touchscreen.
Press OK.

Note
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.

k

When the LCD displays your settings,
press OK to confirm.

l

Press Stop/Exit.

32

.

Press Setup Groups.
Enter the group name (up to
16 characters) by pressing the buttons
on the Touchscreen.
Press OK.

5

Dialing and storing numbers

h

Deleting a Group

Do one of the following:
 To store another Group for
broadcasting, repeat steps b to g.
 To finish storing Groups for
broadcasting, press Stop/Exit.

Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
uu page 35.)

Changing a Group name

a

Press

b
c
d

Press More.

.

Press Delete.
Press a or b to display the Group you
want to delete.

e
f

Press the Group Name.

g

Press Stop/Exit.

5

Press OK.
Press Yes to confirm.

a

Press

b
c
d

Press More.

Deleting a number from a Group

Press Change.

a

Press

Press a or b to display the Group you
want to change.

b
c
d

Press More.

e
f
g

.

Press the Group.
Press Name:.

5

5

.

Press Change.
Press a or b to display the Group you
want to change.

Enter the new name (up to
16 characters) by pressing the buttons
on the Touchscreen.
(uuBasic User’s Guide: Entering Text)
Press OK.
(For example, type NEW CLIENTS.)

e
f
g

Note

h

Press the check box of the number you
want to delete to uncheck it.
Press OK to confirm.

i
j

Press OK.

How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press
. Re-enter the character.

h
i

5

Press the Group.
Press Add/Del.
Press a or b to display the number you
want to delete from the Group.

Press Stop/Exit.

Press OK.
Press Stop/Exit.

33

6

Printing reports

Fax reports

6

g
6

Use the Menu button on the LCD to set up the
Transmission Verification Report and the
Journal Period.

Transmission Verification
Report

 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.

6

You can use the Transmission Verification
Report as proof that you sent a fax.
(uuBasic User’s Guide: Transmission
Verification Report)

Fax Journal (activity report)
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
uu page 35. The factory setting is
Every 50 Faxes.

a
b
c
d
e
f

34

 Every 50 Faxes

6

The machine will print the Journal
when the machine has stored
50 jobs.

h

Press Menu.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Report Setting.

Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)

Note
When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.

i

If you choose Every 7 Days, the LCD
will ask you to choose the first day for
the 7-day countdown.

j

Press Stop/Exit.

Press Report Setting.
Press Journal Period.

Press d or c to choose an interval.
If you choose Every 50 Faxes, go to
step j.

Printing reports

Reports
The following reports are available:
 Transmission
Prints a Transmission Verification Report
for your last transmission.
 Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.

6

How to print a report

a
b

Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
 User Settings

Press Menu.
Press a or b to display
Print Reports.

c
d
e

Press Print Reports.

f
g

Press Black Start.

 Fax Journal

6

Press the report you want.
(Quick Dial Only) Press
Alphabetical Order or
Numerical Order.

6

Press Stop/Exit.

Lists your settings.
 Network Config
Lists your Network settings.
 WLAN Report
Prints the result of the WLAN connection.
 Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.

35

7

Making copies

Copy settings

7

7

Changing copy quality
You can choose from a range of quality. The
factory setting is Normal.

You can change the copy settings temporarily
for the next copy.
These settings are temporary. The machine
returns to its default settings 1 minute after
copying unless you have set the Mode Timer
to 30 seconds or less. (See Mode Timer
uu page 4.)

 Fast

To change a setting, press COPY and then
press d or c to scroll through the copy
settings. When the setting you want is
displayed, press it and choose your option.

 Normal

Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.

When you are finished choosing settings,
press Black Start or Color Start.

 Best
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.

Note
• You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
favorites uu page 45.)
• The Ink Save Mode,
Thin Paper Copy, Book Copy and
Watermark Copy features are
supported by technology from Reallusion,
Inc.

Stop copying
To stop copying, press Stop/Exit.

36

7

a
b
c
d
e
f
g

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display Quality.
Press Quality.
Press Fast, Normal or Best.
If you do not want to change additional
settings, press Black Start or
Color Start.

7

Making copies

Enlarging or reducing the
copied image
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.

a
b
c
d

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display
Enlarge/Reduce.

e
f

Press Enlarge/Reduce.

g

Do one of the following:

Press 100%, Enlarge, Reduce,
Fit to Page or Custom(25-400%).

 If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want.

h
7

If you do not want to change additional
settings, press Black Start or
Color Start.

Note
• Page Layout is not available with
Enlarge/Reduce.
• Page Layout, Book Copy, Sort,
Thin Paper Copy, Duplex Copy and
Watermark Copy are not available with
Fit to Page.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.

7

• Fit to Page is not available from the
ADF.
• Fit to Page is not available for Legal
sized documents.

 If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
 If you chose 100% or Fit to Page,
go to step h.
198% 4"x6"iA4
186% 4"x6"iLTR
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
46% LTRi4"x6"
Fit to Page
Custom(25-400%)

37

Chapter 7

Making N in 1 copies or a
poster (Page Layout)

f
7

The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.

Press d or c to display Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L), Poster (2x1),
Poster (2x2), Poster (3x3) or
2in1 (ID) 1.
1

g

IMPORTANT

For details about 2 in 1 (ID), see 2 in 1 ID Copy
uu page 39.

If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step h.

• Make sure the paper size is set to Letter,
A4 or Executive.
• Poster copy is not available for Executive
size paper.

h

After the machine scans the page,
press Yes to scan the next page.

• If you are producing multiple color copies,
N in 1 copy is not available.

i

Place the next page on the scanner
glass. Press Black Start or Color Start
to scan the document.
Repeat steps h and i for each page of
the layout.

j

After all the pages have been scanned,
press No to finish.

• (P) means Portrait and (L) means
Landscape.
• Poster copy is not available when using
transparencies.

Note
• Watermark Copy, Book Copy, Sort,
Thin Paper Copy, Ink Save Mode
and Enlarge/Reduce are not available
with Page Layout.
• Duplex Copy is not available with Poster
copy.

a
b
c
d
e

38

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display Page Layout.
Press Page Layout.

Making copies

Place the document face down in the
direction shown below:

 Poster(3x3)

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

2 in 1 ID Copy

7

You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.

Note

 Poster(2x1)

You can copy an identification card to the
extent permitted under applicable laws.
(uuProduct Safety Guide: Legal
limitations for copying)

a
b

Press

(COPY).

Place your identification card face down
at the left corner of the scanner glass.

 Poster(2x2)

1
1

c
d

0.12 in. (3 mm) or greater (top, left)

Enter the number of copies you want.
Press d or c to display Page Layout.
39

7

Chapter 7

e
f
g
h
i

Press Page Layout.

Adjusting Density

Press d or c to display 2in1 (ID).

You can adjust the copy density to make
copies darker or lighter.

Press 2in1 (ID).

a
b
c
d
e
f

Press Black Start or Color Start.
The machine starts scanning the first
page.
After the machine has scanned one
side, press Yes. Turn over the
identification card and press
Black Start or Color Start to scan the
other side.

Note
• Watermark Copy, Book Copy, Sort,
Duplex Copy, Thin Paper Copy,
Ink Save Mode and Enlarge/Reduce
are not available with 2in1 (ID).

g

• If you are producing multiple color copies,
2 in 1 (ID) copy is not available.

Sorting copies using the ADF

7

You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.

a
b
c
d
e
f
g

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display Stack/Sort.
Press Stack/Sort.
Press Sort.
If you do not want to change additional
settings, press Black Start or
Color Start.

Note
Fit to Page, Page Layout and
Book Copy are not available with Sort.

40

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display Density.
Press Density.
Press c to make the copy darker or
press d to make the copy lighter.
Press OK.
If you do not want to change additional
settings, press Black Start or
Color Start.

7

Making copies

Ink Save Mode

7

g

Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.

Note
• Watermark Copy, Book Copy,
Thin Paper Copy and Page Layout
are not available with Ink Save Mode.

The amount of ink saved will vary depending
on the document.
Ink Save Mode: Off

If you do not want to change any
additional settings, press Black Start or
Color Start.

7

• Ink Save Mode may make your
printouts look different from your original
document.

Thin Paper Copy

7

If your document is a duplex copy on thin
paper, choose Thin Paper Copy so the
print on the other side does not bleed
through.

Ink Save Mode: On

7

a
b
c
d
e
f
g

a
b
c
d
e
f

Press

(COPY).

Load your document.
Enter the number of copies you want.

Press

7

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press Thin Paper Copy.
Press Black Start or Color Start.

Note
Fit to Page, Page Layout,
Ink Save Mode, Book Copy and
Watermark Copy are not available with
Thin Paper Copy.

Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press Ink Save Mode.

41

Chapter 7

Book Copy

7

Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically.

a
b
c
d
e
f
g

Press

(COPY).

Enter the number of copies you want.
Press d or c to display
Advanced Settings.
Press Advanced Settings.
Press Book Copy.
If you do not want to change additional
settings, press Black Start or
Color Start.

Page Layout, Sort, Duplex Copy,
Ink Save Mode, Fit to Page,
Thin Paper Copy and
Watermark Copy are not available with
Book Copy.

7

You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.

Load your document.

Note

42

Watermark Copy

Note
Fit to Page, Page Layout,
Thin Paper Copy, Ink Save Mode
and Book Copy are not available with
Watermark Copy.

Using a template

a
b
c
d

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display
Advanced Settings.

e
f
g
h

Press Advanced Settings.

i
j

Press OK to confirm to use watermark.

Press Watermark Copy.
Press Edit Template.
Change the settings by pressing the
options displayed on the Touchscreen if
required.
Press OK.

If you do not want to change additional
settings, press Black Start or
Color Start.

7

Making copies

Using a media card or USB Flash
memory drive

a
b
c
d

Press

(COPY).

Load your document.
Enter the number of copies you want.
Press d or c to display
Advanced Settings.

7

Using a scanned paper document as
your watermark

a
b
c

Press

(COPY).

Enter the number of copies you want.
Press d or c to display
Advanced Settings.

d
e
f
g

Press Advanced Settings.

e
f
g
h

Press Advanced Settings.

i

Press the data you want to use for the
watermark.

h
i

Press Black Start or Color Start.

Change any additional settings from the
options shown on the LCD.
Press OK.

j

Press Transparency, and then press
d or c to change the Transparency of
the watermark.
Press OK.

k
l

Press OK.

m

If you do not want to change any
additional settings, press Black Start or
Color Start.

j
k
l

Press Watermark Copy.
Press Use Image.
Insert a media card or USB Flash
memory drive. Press Media.

Press OK to confirm to use watermark.
If you do not want to change additional
settings, press Black Start or
Color Start.

IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while the status
LED is blinking to avoid damaging the
card, USB Flash memory drive, or the
data stored on them.

7

Press Watermark Copy.
Press Use Image.
Press Scan. Place the page that you
want to use as a watermark on the
scanner glass.

7

Take out the watermark document you
scanned and load the document you
want to copy.

Press OK to confirm to use the
watermark.

Note
You cannot enlarge or reduce the
scanned watermark.

43

Chapter 7

Duplex (2-sided) copying

7

You can reduce the amount of paper used for
copies by copying on both sides of the paper.
We recommend you load your document in
the ADF for duplex copying. For 2-sided
documents and books use the scanner glass.
(long edge flip)

a

Press

b
c
d
e

Press d or c to display Duplex Copy.

f

Press
after reading the message
on the LCD.

g
h

Load your document.

Portrait
1

1
2

2

Landscape

1
2

2
(short edge flip)

1

2

j

Landscape

Enter the number of copies you want.

Press Black Start or Color Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.

The LCD shows:
Turn over the document
(or Flip the book), then
press Scan. When you finish,
press Complete.

11

2

Place the next page on the scanner
glass and press Scan. Press
Black Start or Color Start.
The machine starts printing.

Note
• 2in1 (ID), Poster, Fit to Page
and Book Copy are not available with
Duplex Copy.
• You can only use plain paper sizes Letter,
A4, A5 or Executive.

44

Press Portrait LongEdgeFlip,
Landscape LongEdgeFlip,
Portrait ShortEdgeFlip or
Landscape ShortEdgeFlip.

If you are using the scanner glass, go
to step j.

1

2

Press On to turn on the duplex settings.

If you want to sort multiple copies, press
d or c to display Stack/Sort, then press
Sort.

i

Portrait

1

Press Duplex Copy.

Note

11

2

(COPY).

k

If you pressed Sort for multiple copies,
repeat step j for each additional page.
After all the pages have been scanned,
press Complete.
The machine starts printing.

Making copies

DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper and
then pull the paper in to print the second side.

g

 If you want to rename your setting,
press
to delete characters. Then
enter the new name (up to
12 characters).

Note

(uuBasic User’s Guide: Entering
Text)

If you get a paper jam, press Advanced
after step d, and then press one of the
jam prevention settings: Duplex1 or
Duplex2.
Duplex1 uses a longer print time for the
ink to dry.
Duplex2 uses a longer print time and will
also print in lighter colors.

Setting your favorites
You can store the copy settings that you use
most often by setting them as a favorite. You
can set up to three favorites.

a
b

Press

c

Press d or c to display
Favorite Settings.

d
e

(COPY).

Choose the copy option and settings
you want to store.

Press Favorite Settings.
Press Store.

Note
Set Watermark Copy to Off or
Template when storing
Favorite Settings.

f

Press the location where you want to
store your settings for Favorite:1,
Favorite:2 or Favorite:3.

Do one of the following:

Press OK.
 If you do not want to rename your
setting, press OK.

Retrieving your favorite setting

7

When you are ready to use one of your
favorite set of settings, you can recall it.
7

a
b
c
d

Press

(COPY).

7

Press d or c to display Favorite.
Press Favorite.
Press the favorite setting you want to
retrieve.

Rename your favorite setting

7

After you stored your favorite setting, you can
rename it.

a
b

Press

(COPY).

Press d or c to display
Favorite Settings.

c
d
e

Press Favorite Settings.

f

Enter the new name (up to
12 characters). (uuBasic User’s Guide:
Entering Text)

g

Press OK.

Press Rename.
Press the favorite setting you want to
rename.

45

8

PhotoCapture Center™: Printing
photos from a memory card or
USB Flash memory drive

PhotoCapture Center™
operations
Memory cards,
USB Flash memory drive and
folder structures
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:
 The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
 Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
 The machine can read up to 999 files 1 on
a memory card or USB Flash memory
drive.
1

The folder inside memory cards or USB Flash
memory drive is also counted.

 The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing uu page 50.)

46

Please be aware of the following:
8

 When printing an index or image, the
PhotoCapture Center™ will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
 (memory card users)

8

Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
 (USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.

8

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Movie printing
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.

8

Print Images

8

Print Index (Thumbnails)

8

The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).

Note
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a
MOV file size is 2 GB or more (the
shooting time is about 60 minutes), these
files cannot be printed.

The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.

Note
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.

a

Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press

b
c

(PHOTO).

Press Index Print.
Press Index Sheet and choose
6 Images/Line or 5 Images/Line.

6 Images/Line

5 Images/Line

Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
47

8

Chapter 8

d

Do one of the following:

Note

 Press Print Settings to change
the paper type or the paper size you
are using.

• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, enter 1,3,6 to print images No.1,
No.3 and No.6. Enter 1-5 to print images
No.1 to No.5.

 If you do not want to change the
paper settings, go to g.

e

f
g

• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.

Press Paper Type.
Choose the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71, Brother BP61 or
Other Glossy.
Press Paper Size.
Choose the paper size you are using,
Letter or A4.

g

Do one of the following:
 Press Print Settings to change
the print settings. (See page 51.)

Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press

 If you do not want to change any
settings, press Color Start to print.

8

Before you can print an individual image, you
have to know the image number.

Enhance Photos
You can edit and add effects to your photos
and view them on the LCD before printing.

(PHOTO).

b

Print the Index. (See Print Index
(Thumbnails) uu page 47.)

c
d
e

Press Index Print.

48

Enter the number of copies you want
either by pressing the number box
directly and entering the number you
want or by pressing + or -.

Press Color Start to print.

Printing Photos

a

f

Press Print Photos.
Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.

Note
The Enhance Photo feature is
supported by technology from Reallusion,
Inc.

a

Make sure you have put a memory card
or USB Flash memory drive in the
proper slot.
Press

b

(PHOTO).

Press Enhance Photo.

8

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

(Night Scene)

Note
• Four thumbnails are displayed at a time
with the current page number and total
number of pages listed under the
thumbnails.

Night Scene is best used for adjusting
night view photographs to make them
more vivid. Press d or c to adjust the
level of contrast.

• Press d or c repeatedly to scroll through
all photos. Hold down d or c to
fast-forward and fast-rewind through the
thumbnail pages.

Fill Light is best used for adjusting
photographs against the light. Press d
or c to adjust the level of contrast.

• Press

c
d
e

to start Slide Show.

Press a photo from the thumbnails.
Press Enhance or Trim. You can also
choose both together. Press OK.
Do one of the following:
 If you chose Enhance, go to step f.
 If you chose Trim, go to step g.

f

Press the effect you wish to add.
Press OK.
Go to step h.

Note
• You have 10 ways to add effects to your
photo.

(Fill Light)

(Whiteboard)
Whiteboard is best used for adjusting
photographs. It detects letters on a
whiteboard in your photo and makes
them more legible.
(Monochrome)
You can convert your photo to
black & white.
(Sepia)
You can convert the color of your
photo to sepia.
(Auto Correct & Remove Red-Eye)
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.

• There are some cases when red-eye may
not be removed.

(Auto Correct)

• When the face is too small in the image.

The machine decides the suitable
effect for your photo.

• When the face is turning too far up,
down, left or right.

(Enhance Skin)
Best used for adjusting portrait
photographs. It adjusts human skin
color. Press d or c to adjust the level of
contrast.
(Enhance Scenery)
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
(Remove Red-Eye)
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press the
Try Again button to re-detect.

• After adding each effect, you can enlarge
the view of the image by pressing
go back to the original size, press

. To
.

• While the image is enlarged, you can
move around the image with up ( ),
down ( ), left ( ) and right ( ).
• Press Cancel to return to the list of
effects.
• If your photo is very small or has irregular
proportions you may not be able to trim or
enhance the photo. The LCD will display
Image Too Small. or
Image Too Long.
49

8

Chapter 8

g

Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
 Press + or - to enlarge or reduce the
frame size.
 Press a, b, d or c to move the
position of the frame.
 Press

to rotate the frame.

Press OK when you have finished
adjusting the frame setting.
Press OK to confirm.

Note
If your photo is very small or has irregular
proportions you may not be able to trim or
enhance the photo. The LCD will display
Image Too Small. or
Image Too Long.

h

i

Enter the number of copies you want
either by pressing the number box
directly and entering the number you
want or by pressing + or -.
Press OK.
Do one of the following.
 Press Print Settings to change
the print settings. (See page 51.)
 If you do not want to change any
settings, press Color Start to print.

DPOF printing
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When a memory card (Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™, SD, SDHC or
SDXC) containing DPOF information is put
into your machine, you can print the chosen
image easily.

a

Make sure you have put the memory
card in the proper slot.
Press

(PHOTO).

The machine will ask you if you want to
use DPOF settings.

b
c

Press Yes.
Do one of the following:
 Press Print Settings to change
the print settings. (See page 51.)
 If you do not want to change any
settings, press Color Start to print.

Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.

50

8

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center™
print settings

Paper options

8

8

Paper Type

You can change the print settings for the next
printing.

a
b
c
d

These settings are temporary, and the
machine returns to its default settings
3 minutes after printing, unless you have set
the Mode Timer to 2 minutes or less. (See
Mode Timer uu page 4.)

Note
You can save the print settings you use
most often by setting them as the default.
(See Setting your changes as the new
default uu page 54.)

e

8

Press Print Settings.
Press a or b to display Paper Type.
Press Paper Type.
Press the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71, Brother BP61 or
Other Glossy.
If you do not want to change additional
settings, press
.
Press Color Start to print.

Paper and print size

Print Quality

a
b

Press Print Settings.
Press a or b to display
Print Quality.

c
d

Press Print Quality.

e

If you do not want to change additional

8

a
b
c
d

8

8

Press Print Settings.
Press a or b to display Paper Size.
Press Paper Size.
Press the paper size you are using,
4"x6", 5"x7", Letter or A4.
Do one of the following:
 If you chose Letter or A4, go to
step e.
 If you chose another size of paper,
go to step f.

Press Normal or Photo.

settings, press
.
Press Color Start to print.

51

Chapter 8

e

Contrast

Press the Print Size.

You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.

Example: Printed position for Letter paper
1

2
3"x4"

4

3

3.5"x5"

5
5"x7"

4"x6"

a
b
c
d

Press Print Settings.

e

If you do not want to change additional
settings, press
.
Press Color Start to print.

6
6"x8"

Max. Size

Press a or b to display Contrast.
Press Contrast.
Press c to increase the contrast or press
d to decrease the contrast.
Press OK.

Color Enhancement (True2Life™)

f

You can turn on the color enhancement
(True2Life™) feature to print more vivid
images. Printing time will be slower.

If you do not want to change additional
settings, press
.
Press Color Start to print.

Adjusting Brightness,
Contrast and Color
Brightness

a
b
c
d

Press Print Settings.

e

If you do not want to change additional
settings, press
.
Press Color Start to print.

52

8

a
b
c
d

Press Print Settings.
Press a or b to display True2Life.
Press True2Life.
Do one of the following:
 If you want to customize the
White Balance, Sharpness or
Color Density, press On, and
then go to step e.

8

 If you do not want to customize,
press Off.

Press a or b to display Brightness.
Press Brightness.
Press d to make a darker print or press
c to make a lighter print.
Press OK.

8

Go to step h.

e

Press White Balance, Sharpness or
Color Density.

f

Press d or c to adjust the degree of the
setting.
Press OK.

8

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

g

Do one of the following:
 If you want to customize another
color enhancement, repeat steps e
to f.
 If you want to change other settings,
press
to display the print
setting menu and press the setting
you want to change. (See page 51.)

h

If you do not want to change additional
settings, press
.
Press Color Start to print.

Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.

Cropping

8

If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Cropping to Off, also set
Borderless to Off. (See Borderless
printing uu page 54.)

a
b
c
d

Press Print Settings.

e

If you do not want to change additional

Press a or b to display Cropping.
Press Cropping.
Press Off (or On).

settings, press
.
Press Color Start to print.
Cropping: On

8
8

• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.

Cropping: Off

8

• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.

53

Chapter 8

Borderless printing

8

This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.

a
b
c
d

Press Print Settings.

e

If you do not want to change additional

Press a or b to display Borderless.

a

Press your new setting.
Repeat this step for each setting you
want to change.

b

After changing the last setting, press
a or b to choose Set New Default.

c
d
e

Press Set New Default.

Press Borderless.
Press Off (or On).

Print Date
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.

a
b
c
d

Press Print Settings.

e

If you do not want to change additional

Press a or b to display Print Date.
Press Print Date.
Press On (or Off).

settings, press
.
Press Color Start to print.

Note
The DPOF setting on your camera must
be turned off to use the Print Date
feature.

8

You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.

settings, press
.
Press Color Start to print.

54

Setting your changes as the
new default

8

Press Yes to confirm.
Press Stop/Exit.

Restoring all settings to the
factory settings
You can restore the PhotoCapture settings
Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
True2Life, Cropping, Borderless and
Print Date, that you have changed, to the
factory settings.

a
b
c
d
e

Press Print Settings.
Press a or b to display
Factory Reset.
Press Factory Reset.
Press Yes to confirm.
Press Stop/Exit.

8

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Scan to a memory card
or USB Flash memory
drive
Auto Crop

8

You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the LCD before you
save it. When you choose Auto Crop, the
machine will scan each document and create
separate files. For example, if you place three
documents on the scanner glass, the
machine will scan and create three separate
files. If you want to create a three-page file,
choose PDF or TIFF for File Type.
(If you choose JPEG, each document is
created as three separate files.)

1

Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.

b
c
d
e
f
g
h
i

Load your document.

j

The number of the scanned documents
appears on the LCD.
Press OK.

3

2

2

4

1

4 3 2 1

A4

A4

1

8

a

1

0.4 in. (10 mm) or greater (top, left, right)

2

0.8 in. (20 mm) or greater (bottom)

Press

(SCAN).

Press d or c to display to Media.
Press to Media.
Press d or c to display Auto Crop.
Press Auto Crop.
Press On.
If you do not want to change additional
settings, press Black Start or
Color Start to start scanning.

k

Press d or c to preview each document
data.

l

Press Save All to save the data.

Note
Auto Crop is supported by technology
from Reallusion, Inc.

55

8

Chapter 8

Note
• Auto Crop is available for paper with
right angles of 90 degrees at all four
corners. If one of the angles is not square,
Auto Crop cannot detect the document.
• If your document is too long or wide, this
setting does not work properly.
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
10 degrees, this setting will not work.
• The ADF must be empty to use the
Auto Crop.
• The Auto Crop feature is available for up
to a maximum of 16 documents
depending on the size of your documents.

IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while the status
LED is blinking to avoid damaging the
card, USB Flash memory drive or the data
stored on them.

How to set a new default
You can save the Scan to Media settings
(Quality, File Type and Auto Crop)
you use most often by setting them as the
default settings. These settings will stay until
you change them again.

a
b
c
d
e
f
g

Press

(SCAN).

Press d or c to display to Media.
Press to Media.
Press d or c to display
Set New Default.
Press Set New Default.
Press Yes to confirm.
Press Stop/Exit.

How to reset to the factory
settings
You can restore all the Scan to Media settings
(Quality, File Type and Auto Crop),
that you have changed, to the factory
settings.

a
b
c
d
e
f
g

56

8

Press

(SCAN).

Press d or c to display to Media.
Press to Media.
Press d or c to choose
Factory Reset.
Press Factory Reset.
Press Yes to confirm.
Press Stop/Exit.

8

9

Printing photos from a camera

Printing photos
directly from a
PictBridge camera

PictBridge requirements

9

9

To avoid errors, remember the following
points:
9

 The machine and the digital camera must
be connected using a suitable USB cable.
 The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).

Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.

 PhotoCapture Center™ operations are
not available when using the PictBridge
feature.

If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) uu page 60.)

9

57

Chapter 9

Setting your digital camera
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
Camera Menu
Selections

Options

Paper Size

Letter, A4, 4"  6",
Printer Settings
(Default setting) 2

Paper Type

Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2

Layout

Borderless: On,
Borderless: Off,
Printer Settings
(Default setting) 2

DPOF setting 1

-

Print Quality

Normal, Fine,
Printer Settings
(Default setting) 2

Color
Enhancement

On, Off,
Printer Settings
(Default setting) 2

Print Date

On, Off,
Printer Settings
(Default setting) 2

1

See DPOF printing uu page 59 for more details.

2

If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.

58

9

Settings

Options

Paper Size

4"  6"

Paper Type

Glossy Paper

Layout

Borderless: On

Print Quality

Fine

Color Enhancement

Off

Print Date

Off

 When your camera does not have any
menu selections, these settings are also
used.
 The name and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.

Printing photos from a camera

Printing Images
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.

a

Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.

9

DPOF printing

9

DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.

Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.

1
1

USB direct interface

b

Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.

c

Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.

IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.

59

9

Chapter 9

Printing photos
directly from a digital
camera
(without PictBridge)
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.

Printing Images
Note

9

Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.

a

(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera uu page 57.)

Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.

Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.

1
1

b
c

USB direct interface

Turn on the camera.
Follow the steps in Print Images
uu page 47.

IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.

60

9

A

Routine maintenance

Cleaning and checking
the machine
Cleaning the outside of the
machine
Clean the Touchscreen as follows:

IMPORTANT
• Turn off the power switch when you clean
the Touchscreen.
• DO NOT use any type of liquid cleaners
(including ethanol).

Clean the outside of the machine as
follows:
A

IMPORTANT
A

• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.

a
a

A

Clean the Touchscreen with a dry, soft
lint-free cloth.

Pull the paper tray (1) completely out of
the machine.

1

A

b

Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.

c

Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
61

d

Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.

Cleaning the machine’s
printer platen

WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.

e

Close the output paper tray cover and
put the paper tray firmly back in the
machine.

a

Using both hands, grasp the plastic tabs
on both side of the machine to lift the
scanner cover into the open position.

b

Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.

1

62

c

Using both hands, grasp the plastic tabs
on both sides of the machine and gently
close the scanner cover.

d

Re-connect the power cord.

A

Routine maintenance

Cleaning the paper feed
rollers

c
A

If the paper feed rollers are stained with ink, it
may cause paper feed problems.

a

Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.

1

1

Note
If the paper support flap is open, close it,
and then close the paper support.

b

Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.

Lift the Jam Clear flap (2), and then
clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.

2

d

Put the paper tray firmly back in the
machine.

e

Re-connect the power cord.

Note
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.

1

63

A

Cleaning the paper pick-up
rollers

a

Unplug the machine from the AC power
outlet.

b

Pull the paper tray completely out of the
machine.

c

Open the Jam Clear Cover (1) at the
back of the machine.

A

Note
If the machine starts to multi-feed the last
few sheets of paper in the tray, clean the
Base Pad (1) with a soft lint-free cloth
moistened with water.
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.

1

d

1

Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.

1

64

e

Close the Jam Clear Cover.
Make sure the cover is closed
completely.

f

Put the paper tray firmly back in the
machine.

g

Re-connect the power cord.

Routine maintenance

Checking the ink volume
Although an ink volume icon appears on the
LCD, you can use the ink menu to see a large
graph showing the ink that is left in each
cartridge.

a

Press

b

Press Ink Volume.
The LCD shows the ink volume.

c

Press Stop/Exit.

.

Note
You can check the ink volume from your
computer.
uuSoftware User’s Guide: Printing
(Windows®)
uuSoftware User’s Guide: Printing and
Faxing (Macintosh)

A

Packing and shipping
the machine

A

When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.

IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.

a
b

Open the ink cartridge cover.

c

Install the orange protective part and
then close the ink cartridge cover.

Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (uuBasic User’s Guide:
Replacing the ink cartridges)

A

65

e

IMPORTANT
• Make sure the plastic tab on the right side
of the orange protective part (1) clicks
securely into place (2).

1

2

• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.

1

d

66

Lift the machine from the front and hook
the tab of the orange protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).

Open the scanner cover and remove the
Disc Tray. Place the disc tray in the
folded piece of cardboard and tape it
together.

2

f

Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.

g

Unplug the machine from the AC power
outlet.

h

Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.

Routine maintenance

i

Using both hands, grasp the plastic tabs
on both sides of the machine and gently
close the scanner cover.

l

Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.

Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.

j

Wrap the ink cartridges in the bag and
tape it on the paper tray.

A

k

Wrap the machine in the bag.

m

Close the carton and tape it shut.

67

B

Glossary

B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.

68

CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Density
Changing the Density makes the whole
image lighter or darker.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.

Glossary

Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.

Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203  196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.

External telephone
A telephone that is plugged into the
EXT. jack of your machine.

Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.

F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.

Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.

Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.

Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.

Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Preview
If you turn on Fax Preview you will be able
to view received faxes on the LCD by
pressing the Fax Preview button on the
Touchscreen.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
You can store received faxes in memory.

B

LCD (Liquid Crystal Display)
The LCD screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Manual fax
You can press Hook to hear the receiving
fax machine answer before you press
Black Start or Color Start to begin
sending.
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.

69

Menu mode
Programming mode for changing your
machine's settings.

Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.

OCR (optical character recognition)
ScanSoft™ PaperPort™12SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.

Real Time Transmission
When memory is full, you can send faxes
in real time.

Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press the
Redial/Pause key on the control panel or
the Pause button on the Touchscreen as
many times as needed for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.

70

Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Media
You can scan a black & white or color
document on to a memory card or USB
Flash memory drive. Black & white images
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
Search
An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.
Speed Dial
A pre-programmed number for easy
dialing.

Glossary

Standard resolution
203  98 dpi (black & white).
203  196 dpi (color). It is used for regular
sized text and quickest transmission.

WLAN Report
A printed report that shows the result of
the WLAN Connection.

Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203  392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.

B

Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life™
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.

71

C

Index

Numerics
2 in 1 ID Copy ..........................................39

A
Access codes, storing and dialing ............30
Apple Macintosh
See Software User's Guide.

B
Broadcasting ............................................10
setting up Groups for ............................32

C
Caller ID ...................................................26
Caller ID history ....................................29
Add to Speed Dial ..............................29
Delete .................................................29
Send a fax ..........................................29
Caller ID History report .........................35
Setting up your area code .....................27
Canceling
Fax Forwarding .............................. 19, 21
Fax Storage ..........................................19
jobs awaiting redial ...............................13
Paging ............................................ 19, 21
Cleaning
paper feed rollers ..................................63
paper pick-up rollers .............................64
printer platen .........................................62
Connecting
two-line external TAD or telephone .......28
ControlCenter
See Software User's Guide.

72

Copy
2 in 1 ID ................................................ 39
book ...................................................... 42
density .................................................. 40
duplex ................................................... 44
enlarge/reduce ..................................... 37
favorite settings .................................... 45
ink save mode ...................................... 41
page layout (N in 1) .............................. 38
poster ................................................... 38
quality ................................................... 36
sort (ADF only) ..................................... 40
thin paper ............................................. 41
using ADF ............................................. 40
Watermark ............................................ 42
using a media card ............................ 43
using a paper document .................... 43
using a template ................................ 42
using a USB Flash memory drive ...... 43

D
Dialing
access codes and credit card
numbers ............................................... 30
Caller ID history .................................... 29
Groups (Broadcasting) ......................... 10
Outgoing Call ........................................ 29
Direct printing
from a non-PictBridge camera .............. 60
from a PictBridge camera ..................... 57
Dual Access .............................................. 9
Duplex (2-sided)
copy ...................................................... 44

F

I

Fax codes
changing ...............................................20
Remote Access Code ...........................20
Fax Forwarding
changing remotely ......................... 21, 22
programming a number ........................15
Fax Storage .............................................17
printing from memory ............................17
turning off ..............................................19
turning on ..............................................17
Fax, from PC
See Software User's Guide.
Fax, stand-alone
receiving
at end of conversation .......................23
Fax Forwarding ..................................21
into PC ...............................................18
into the memory .................................15
out of paper reception ........................15
Paging ................................................16
printing from memory .........................17
reducing to fit on paper ......................23
retrieving from a remote site ....... 21, 22
sending ...................................................7
at end of conversation .........................9
Broadcasting ......................................10
canceling from memory .....................13
contrast ................................................7
delayed batch transmission ...............13
delayed fax ........................................12
from memory (Dual Access) ................9
manual .................................................9
overseas ............................................12
Real Time Transmission ....................11
Resolution ............................................8
return to factory setting ........................8
set new default .....................................8

ID Copy ................................................... 39
Ink cartridges
checking ink volume ............................. 65

G
Groups for Broadcasting ..........................32

J
Jacks
Convert to RJ11 jack triplex adapter .... 28
EXT
TAD ................................................... 28

L
LCD (Liquid Crystal Display)
Brightness .............................................. 4
Dim Timer ............................................... 4

M
Macintosh
See Software User's Guide.
Manual
transmission ........................................... 9
Memory Security ....................................... 6
Memory Storage ........................................ 1
Mode, entering
Timer ...................................................... 4
Movie printing .......................................... 47

N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.

C

O
Outgoing Call
Add to Speed Dial ................................ 29
Delete ................................................... 29
Send a fax ............................................ 29

73

P
Packing and shipping the machine ..........65
Paging ......................................................16
PaperPort™12SE with OCR
See Software User's Guide. See also Help
in the PaperPort™12SE application.
PhotoCapture Center™
Adding Effect .........................................48
DPOF printing .......................................50
from PC
See Software User's Guide.
Photo Effects
Auto Correct .......................................48
Enhance Scenery ...............................48
Enhance Skin .....................................48
Fill Light ..............................................48
Monochrome ......................................48
Night Scene .......................................48
Remove Red-Eye ...............................48
Sepia ..................................................48
Trim ....................................................48
Whiteboard .........................................48
Print settings
Borderless ..........................................54
Brightness ..........................................52
Contrast .............................................52
Cropping ............................................53
Paper type & size ...............................51
Print Date ...........................................54
Quality ................................................51
Return to factory setting .....................54
Set new default ..................................54
Printing
index ..................................................47
photos ................................................48
Scan to Media
auto crop ............................................55
memory card ......................................55
USB Flash memory ............................55
PictBridge
DPOF Printing .......................................59
Power failure ..............................................1
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
Print
fax from memory ...................................17
report .....................................................35
74

Printing
See Software User's Guide.

Q
Quick Dial
Access codes and credit card
numbers ............................................... 30
Broadcasting ........................................ 10
deleting Groups ................................. 33
using Groups ..................................... 10
Group dial
changing ............................................ 33
setting up Groups for
Broadcasting ..................................... 32
Speed Dial
setting up from Caller ID history ........ 31
setting up from outgoing calls ........... 31

R
Reducing
copies ................................................... 37
incoming faxes ..................................... 23
Remote Retrieval ..................................... 20
commands ............................................ 21
getting your faxes ................................. 22
remote access code ............................. 20
Remote Setup
See Software User's Guide.
Reports .................................................... 34
Caller ID History Report ....................... 35
Fax Journal ........................................... 35
Journal Period ................................... 34
how to print ........................................... 35
Network Configuration .......................... 35
Quick Dial List ...................................... 35
Transmission Verification ............... 34, 35
User Settings ........................................ 35
WLAN Report ....................................... 35
Resolution
setting for next fax .................................. 8

S
Scanning
See Software User's Guide.
Shipping the machine ..............................65
Sleep Mode ................................................3
Speed Dial
setting up from Caller ID history ............31
setting up from outgoing calls ...............31

T
TAD (telephone answering device),
external ....................................................28
with two-line jack ...................................28
Telephone line
roll over lines .........................................27
two-line telephone system ....................27
Troubleshooting
checking ink volume .............................65
Two-line telephone system ......................27

V
Volume, setting
beeper .....................................................2
ring ..........................................................1
speaker ...................................................2

W
Warranties are in the box
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.

C

75

Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6

Visit us on the World Wide Web
http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.



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