Brother FAX 3550 User Manual MACHINE Manuals And Guides 97120065

BROTHER Fax Machines Manual 97120065 BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

User Manual: Brother FAX 3550 FAX 3550 BROTHER FAX MACHINE - Manuals and Guides View the owners manual for your BROTHER FAX MACHINE #FAX3550. Home:Computer & Office Equipment Parts:Brother Parts:Brother FAX MACHINE Manual

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IntelliFAX 3550

CONTENTS

Chapter1

Chapter2

Chapter3

Chapter4

Chapter5

Chapter6

Chapter7

Chapter8

Chapter9

Chapter10

Chapter11

Chapter12

Chapter13

Chapter14

Chapter15

Chapter16

SETUP & PREPARATION BEFORE USE

THE CONTROL PANEL KEYS

HOW TO USE ON-SCREEN

PROGRAMMING(OSP)AND HELP KEY

TELEPHONE FUNCTION SETTINGS

USING THE UNIT AS A TELEPHONE

SENDING FAXES

RECEIVING FAXES AND OTHER CALLS

HOWTO USE THE COPY FUNCTION

POLLING

REMOTE FAX OPTIONS

PRINTING REPORTS AND LISTS

REPLACING THE TONER CARTRIDGE

AND DRUM UNIT

REGULAR MAINTENANCE AND

TROUBLESHOOTING

IMPORTANT INFORMATION

INDEX

SPECIFICATIONS

_®

Shipment of the Fax Machine

If for any reason you must ship your Fax Machine, carefully package

the Fax Machine to avoid any damage during transit. It is recommended

that you save and use the original packaging.The Fax Machine should

be adequately insured with the carrier.

Warning

When shipping the Fax Machine, the DRUM UNIT assembly including

the TONER CARTRIDGE must be removed from the Fax Machine and

placed in the zip lock bag. Failure to remove it and place it in the zip

lock bag during shipping, will cause severe damage to the Fax Machine

and will VOID THE WARRANTY.

1. Remove the drum unit. 2. Place thedrum unit inthezip lock

bag.

3. Repack the Machine.

How to Use This Owner's Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed

to be simple to use, but you can utilize it to its fullest potential by taking some time to

read this owner's manual. You will be ready to use the fax machine as soon as you read

the first four chapters. Then you can refer to topics in the remaining chapters, as

needed.

Structure of the Manual

•Chapters 1-4

How to set up the fax machine and what you have to know before you use it.

•Chapters 5-7

Basic operations, how to send and receive faxes.

•Chapter 8

How to copy.

•Chapters 9-11

Advanced operations.

•Chapters 12-16

Important Information.

Finding information in the Owner's Manual

• Use the Table of Contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to Chapter

• To find information about a function, refer to the "Function Selection Table" in

Chapter 3.

• If you have trouble, refer to Chapter 13, Troubleshooting.

• Use the Chapter 15 Index.

Test Sheet Procedure

Please fill out the TEST SHEET and fax it to 1-908-469-4547 (USA), 1-514-685-0702

(CANADA) as your first transmission. This will verify that your fax machine is

properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will

be sent back to your machine from Brother Automatic Fax-Back sMSystem (USA only).

Be sure to set up your "Station ID". (See page 4-3.)

USA

FAX NO. : 1.908-469-4547 (Fax Transmission Only)

TEL NO. : 1-800-284-4FAX (4329) (Voice Phone Only)

CANADA

FAX NO. : 1.514-685-0702

TEL NO. : 1-800-853-6660 8:00 A.M. - 8:00 P.M.E.S.T.

CONTENTS

.................................. FOR YOUR INFORMATION

Chapter 1.

Chapter 2.

Cha_ter 3.

Chapter 4.

.:° SETUP & PREPARATION BEFORE USE 1-1

Choosing aSuitable Place for Your Fax Machine ........................................... 1-1

The Good Places] ....................................................................................... 1-1

And the Bad Places .................................................................................... 1-1

Packing List ..................................................................................................... 1-2

Setting up Your Fax Machine .......................................................................... 1-3

•About the Recording Paper ....................................................................... 1-6

• Roll Over Phone Lines .............................................................................. 1-9

• Two Line Phone System ............................................................................ 1-9

• Converting Telephone Wall Outlets .......................................................... 1-9

• Installing a Fax Machine, Two Line TAD and Two Line Telephone ..... 1-10

• Connecting Your Machine to a Multi Line System (PBXs) .................... 1-10

• Connecting to a Private Branch Exchange .............................................. 1-11

• Custom Features on Your Phone Line ..................................................... 1-11

THE CONTROL PANEL KEYS 2-1

TELEPHONE AREA ...................................................................................... 2-2

ONE-TOUCH AREA ...................................................................................... 2-3

LCD & USER SETUP AREA ......................................................................... 2-4

°:°HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY 3-1

User-friendly Programming ............................................................................. 3-1

On-screen Programming (OSP) ....................................................................... 3-1

Using the Function Mode to Access On-screen Programming (OSP) ............. 3-1

Alternating Displays for On-screen Programming (OSP) ............................... 3-2

Function Selection Table ................................................................................. 3-2

Help Key .......................................................................................................... 3-7

How to Printa Help List .................................................................................. 3-7

How to Enter Text in Function Mode .............................................................. 3-7

How to Enter Special Characters, Symbols and Punctuation Marks in

Function Mode ................................................................................................. 3-8

How to Set the Sleep Time .............................................................................. 3-9

o;*TELEPHONE FUNCTION SETTINGS 4-1

Setting the Dialing Mode (Tone/Pulse) ........................................................... 4-1

Setting the Beeper Sound Level ....................................................................... 4-1

Setting the Date and Time ................................................................................ 4-2

Setting the Station ID ....................................................................................... 4-3

Storing One-Touch Dial Numbers ................................................................... 4-4

•q_',J_,e.S _,f '_,ambers ..................................................................................... 4-0

• Chain Dialing .............................................................................................. 4-6

Storing Speed-Dial Numbers ........................................................................... 4-6

• When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-4, 7) .................................................. 4-8

• Memory Storage ........................................................................................ 4-8

Setting Up Number Groups ............................................................................. 4-8

°,*°USING THE UNIT AS A TELEPHONE 5-1

Manual Dialing ................................................................................................ 5-1

I II!ll

chapter

One-Touch Dialing .......................................................................................... 5-1

Speed Dialing ................................................................................................... 5-1

• Using Keys with the Telephone ................................................................. 5-1

• On Hook Dialing ....................................................................................... 5-1

Searching the Telephone Index ........................................................................ 5-2

°:*SENDING FAXES 6-1

A) DOCUMENT BASICS .............................................................................. 6-1

The Size of Your Documents .................................................................... 6-1

How to Insert the Document ...................................................................... 6-1

The Auto Document Feeder (ADF) ........................................................... 6-2

Getting Ready to Send a Fax ..................................................................... 6-2

Setting the Resolution ......................................................................... 6-2

Setting the Contrast ............................................................................. 6-3

B) BASIC FAX TRANSMISSIONS .............................................................. 6-4

•Sending a Fax ...................................................................................... 6-4

• Talking to the Other PartyWhen Sending a Fax ................................ 6-4

Sending a Fax Automatically .................................................................... 6-4

Sending a Fax Manually ............................................................................ 6-5

Automatic and Manual Redialing .............................................................. 6-5

•Optional Settings When You Send a Fax Manually ........................... 6-6

•Printing Page Headers ......................................................................... 6-6

C) ADVANCED FAX TRANSMISSIONS ................................................... 6-6

Sending a Fax by Using Super Quick-Scan (Memory Transmission) ....... 6-6

•If You Get a MEMORY FULL Message When Trying to Send

a Fax by Using Super Quick-Scan ...................................................... 6-7

Setting the Daily Timer (for Delayed Transmissions) ............................... 6-7

Delayed Transmission ............................................................................... 6-7

Broadcasting .............................................................................................. 6-8

•Getting Familiar with the Broadcasting Function ............................... 6-8

Sending by Multiple Transmissions .......................................................... 6-9

Interrupting the Timer and Polled Job ..................................................... 6-10

Canceling a Job ........................................................................................ 6-11

D) FAX TRANSMISSION OPTIONS ......................................................... 6-12

Setting the Overseas Mode ...................................................................... 6-12

Setting Your Fax Machine for Multiple Resolution Transmission ......... 6-13

Sending a Fax with an Electronic Cover Page Message ......................... 6-14

•Selecting a Comment for the Cover Page ......................................... 6-14

Customizing Your Cover Page Comment ............................................... 6-15

Printing a Sample Cover Page ................................................................. 6-15

To Always Send a Cover Page ................................................................ 6-16

• Sending an Automatic Cover Page .................................................... 6-16

Sending a Fax When the Cover Page Is ON ............................................ 6-17

Sending a Cover Page Temporarily ......................................................... 6-17

Sending a Fax with Call Reservation

(Talking to the receiving partyafter fax transmission.) .......................... 6-18

•Using the Call Reservation Function ................................................ 6-18

Printing the Call Back Message ............................................................... 6-19

ECM (Error Correction Mode) ................................................................ 6-20

Chapter7.

Error Retransmission ............................................................................... 6-20

Next-FAX Reservation ............................................................................ 6-21

•:o RECEIVING FAXES AND OTHER CALLS 7-1

A) BASIC SETUP TO RECEIVE FAXES .................................................... 7-1

Selecting an Answer Mode ........................................................................ 7-1

Manual Reception (Manual Mode) ............................................................ 7-2

Automatic Fax Reception (Fax Mode) ...................................................... 7-2

Setting the Ring Delay ............................................................................... 7-2

The F/T Switch (Fax/Telephone Mode) .................................................... 7-3

Setting the F/T Ring Time ......................................................................... 7-4

Smoothing .................................................................................................. 7-4

Setting the Size of the Recording Paper .................................................... 7-5

Printing a Reduced Copy of the Incoming Document ............................... 7-6

Auto Reduction ................................................................................... 7-6

Using Fixed Reduction Ratios ............................................................. 7-6

• Selecting the Ratios of Fixed Reduction ............................................. 7-7

• Reception into Memory (Out of Paper Reception) ............................. 7-7

Setting the Print Density ............................................................................ 7-8

Toner Save Function .................................................................................. 7-8

Speaker Volume ........................................................................................ 7-9

Ring Volume .............................................................................................. 7-9

B) REMOTE ACTIVATION ....................................................................... 7-10

What is Remote Activation ...................................................................... 7-10

• Connecting an External or Extension Telephone .............................. 7-10

Using Remote Codes ............................................................................... 7-10

Using the Activation Code ................................................................ 7-11

Using the Deactivation Code ............................................................. 7-11

Making the Remote Codes Easier to Use ................................................ 7-11

Troubleshooting ....................................................................................... 7-11

Changing and Registering Remote Codes ............................................... 7-12

C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) ....... 7-13

How to Use an External TAD with the FAX ........................................... 7-13

• Connecting an External TAD to the Unit .......................................... 7-13

Flowchart of External TAD Reception .................................................... 7-14

Hookup .................................................................................................... 7-14

Recording the TAD's Outgoing Message (OGM) .................................. 7-14

D) DISTINCTIVE RINGING ...................................................................... 7-15

Distinctive Ringing .................................................................................. 7-15

What Is Distinctive Ringing? ............................................................ 7-15

What is the Advantage of Using the Distinctive Ringing Function? 7-15

Can My Fax Machine Use Distinctive Ringing? .............................. 7-15

Can I Change the Setting Later? ....................................................... 7-15

How Will the Fax Machine Treat All Other Numbers? .................... 7-15

How Does the Distinctive Ringing Function Work? ........................ 7-16

Flowchart of an Incoming Call .......................................................... 7-16

Which Phone Number Should I Register? ........................................ 7-16

What Must I Do to Set up Distinctive Ringing? ............................... 7-16

Setting the Distinctive Ringing Function ................................................ 7-17

Chapter 9.

Chapter i0'

How to Turn the Distinctive Ringing Function ON or OFF .................... 7-18

E) CALLER ID ............................................................................................ 7-19

What is Caller ID? ................................................................................... 7-19

Advantages of Caller ID .......................................................................... 7-19

How Does Caller ID Work? .................................................................... 7-19

The Caller ID Appears on the Display When Your Telephone

Rings .................................................................................................. 7-19

The Caller ID is Stored in Your Machine's Memory ........................ 7-20

Scanning through the Caller IDs stored in Memory ................................ 7-20

• Clearing a Caller IDs Stored in Memory .......................................... 7-21

Printing the Caller ID List ....................................................................... 7-21

F) RECEIVE PASSWORD .......................................................................... 7-22

Turning Receive Password ON or OFF ................................................... 7-22

•"-HOW TO USE THE COPY FUNCTION 8-1

Making Single and Multiple Copies ................................................................ 8-1

Making a Single Copy ..................................................................................... 8-1

Making Multiple Copies .................................................................................. 8-2

Reducing and Enlarging Copies ...................................................................... 8-2

•What to Do When You Get a MEMORY FULL Message while

Making Copies ........................................................................................... 8-3

•:* POLLING 9-1

• What Is Polling? ........................................................................................ 9-1

•How Does It Work? ................................................................................... 9-1

•When to Use Polling .................................................................................. 9-1

Polling Another Fax Machine (Calling) .......................................................... 9-2

Setting Up Polled Waiting (Being Called) ...................................................... 9-2

Delayed Polling ................................................................................................ 9-3

Setting Up Polled Waiting with Super Quick-Scan ......................................... 9-4

Sequential Polling ............................................................................................ 9-4

•:* REMOTE FAX OPTIONS 10-1

Setting Up Fax Storage .................................................................................. 10-1

Paging/Fax Forwarding .................................................................................. 10-2

Setting Up Paging (Registering the Paging Number) .................................... 10-3

Setting Up Fax Forwarding (Registering the Fax Forwarding Number) ....... 10-4

What Is Remote Control Access? .................................................................. 10-5

Setting the Remote Access Code ................................................................... 10-5

How to Use Remote Access and Control Codes ............................................ 10-6

Remote Retrieval ........................................................................................... 10-6

• When to Press the Remote Access Code ................................................. 10-6

Remote Control Commands ........................................................................... 10-7

Printing a Fax Message .................................................................................. 10-7

Retrieving the Memory Status List and Fax Messages Remotely ................. 10-8

Changing the Fax Forwarding Number Remotely ......................................... 10-8

.:° PRINTING REPORTS AND LISTS 11-1

How to Print Reports and Lists ...................................................................... 11-2

Activity Report Interval ................................................................................. 11-2

ChapterI2.

Chapter 13.

Chapter 15.

Chapter 16.

Printing the All Dial List ............................................................................... 11-3

Transmission Verification (Xmit) Report ...................................................... 11-4

Memory Status List ........................................................................................ 11-5

o**oREPLACING THE TONER CARTRIDGE AND DRUM

UNIT 12-1

Toner Empty Indicator ................................................................................... 12-1

Replacing the Toner Cartridge ....................................................................... 12-1

Replacing the Drum Unit ............................................................................... 12-5

°:° REGULAR MAINTENANCE AND TROUBLESHOOTING 13-1

Regular Maintenance ..................................................................................... 13-1

Cleaning the Drum Unit ................................................................................. 13-2

Repacking and Shipping the Machine ........................................................... 13-3

Paper Jams ..................................................................................................... 13-5

Fixing a Document Jam ............................................................................ 13-5

Fixing a Recording Paper Jam ................................................................. 13-5

Optional Memory Board ................................................................................ 13-7

Installing the Optional Memory Board .......................................................... 13-7

Troubleshooting ............................................................................................. 13-8

ErrorMessages ........................................................................................ 13-9

Other Problems ...................................................................................... 13-11

Q & A ........................................................................................................... 13-13

o:°IMPORTANT INFORMATION 14-1

Standard Telephone and FCC Notices (Applies only to 120V model) .......... 14-1

Important Safety Instructions ......................................................................... 14-3

o_°INDEX 15-1

o'°SPECIFICATIONS 16-1

: 5EIUP & PI4I-PAI, AIION Bl:krOi41- UbL

I. SETUP& PREPARATIONBEFOREUSE

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places...

Place your machine in a location where the temperature stays between 50-90.5°F(10-32.5°C).

Place your fax machine on a flat, stable surface, such as a desk.

Select a place that is free from vibration and shocks.

The mains plug on this equipment must be used to disconnect mains power.

Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, humidity

moisture, or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic

timers. This will cause a disruption of power and can wipe out information from the unit's

memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or

other equipment that might disturb the power supply.

Avoid placing the machine close to interference sources, such as speakers or the base units of

cordless phones.

IIll III

1-1

Packing List

Please check to see that you have the following items:

Dust cover

Telephone line cord

handset

Handset

curled cord

Telephone

*Manual

feed slot

Wire extension

_Multipurpose

sheet feeder Drum unit assembly

Document tray

Wire extension

Papertrsy

Owner's

manual

Remote control

access card

Quick setup

guide Quick reference

guide

* Manual feed slot is only for use as a

printer with Multi-Function Link option.

If you have not purchased this option,

then ignore this slot.

Never inb_all telephone wiring duriug a lightning b_m'm.

Never install telephone jacks in wet locations unless the jack is spccdically

designed for wet locations.

Never touch telephone wires or terminals that are not insulated unless the

telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

1-2

Setting up Your Fax Machine

Follow these steps to set up your fax machine:

STEP A. Attach the document and paper trays.

STEP B. Install the Drum unit assembly(with Toner cartridge).

1) Unpack the drum unit assembly

including the toner cartridge and

gently rock it from side to side five or

six times.

Unseal the tape on the toner cartridge

lever.

WARNING

Do not expose the drum unit to light for

longer than a few minutes, because it

will damage the drum.

1) unit assembly

Do NOT remove the Starter Sheet

iWARNING

Do not remove the starter sheet.

This sheet will be ejected while the

new drum unit. (See page 1-73

1-3

5t::IUP & PI41::PARAIION BEI-C)I,_EUSE

2) Open the top cover of the fax machine

until the latch clicks into place.

2) Top cover

3) Holding the drum unit by its handles,

insert it into the fax machine.

Drum unit

4) Close the top cover.

(See page 12-1 for more information

about replacement of toner cartridge.)

4) Top cover

1-4

SETUP & PREPARATION BEFORE USE.......,,::

STEP C. Load Paper into the fax machine.

1) Hook the wire extension into the 1)

Multipurpose sheet feeder.

Wire

extension

2) To install the paper, fan the paper

well and then tap the leading edge of

the pages on a flat surface so they are

even.

Multipurpose

sheet feeder

3) Open the Multipurpose sheet feeder

cover.

Multipurpose sheet

feeder cover

4) Load paper into the Multipurpose

sheet feeder.

WARNING

The feeder can hold up to 200 sheets of

plain paper or up to 10 envelopes (only for

use as a printer with Multi-Function Link

option). Excessive sheets may cause paper

jams. Make sure the paper is stacked

below the • mark.

1-5

SEIUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

About the Recording Paper...

Please use standard copier paper for the recording paper as below :

Width : 216mm(8.5")/210mm(8.3")

Length : Letter/Legal/A4

Weight : 17lb. to 241b.

The feeder can accept letter, A4, and legal sized paper. The default setting of the

recording paper size is letter. If you insert A4 or legal paper, you have to change the

Recording Paper Size setting, which is function 5-6. (See page 7-5.)

5) Move the paper guide to fit the paper

width.

-- WARNING --

Failure to set the paper guide to the

paper width may cause paper to skew

and jam.

Pape uide

6) Attach the dust cover to the

multipurpose sheet feeder cover.

NOTE

• It is essential to use the dust cover for

your fax machine to prevent dust from

entering the drum unit and causing

damage.

• Using the dust cover on your fax

machine will prolong the drum unit

life.

6) /Dust cover

7) Close the Multipurpose sheet feeder

cover.

1-6

SETUP& PREPARATION BEFORE USE

STEP D. Connect the handset.

STEP E. Connect the power cord and turn on the power switch is located on the

left side of your machine.

When you connect the power cord and turn on the power switch, the fax machine's display will

show "01/01/1997 00:00". While the machine is warming up, make sure the machine

automatically ejects the starter sheet. g

[. '].'jll_ i_tX litduhlhu _lLul.-,[ tgu BloLll_dL'd Ltblllg thl_' _j-ljzUli B p[u_.

2. Since the machine is grounded through the power outlet, you can protect _ _,u, ._c:lt

from potentially hazardous electrical conditions on the telephone network by

plugging in the power cord before you connect the machine to the telephone line.

Similarly, you can protect yourself when you want to move your machine, by

disconnecting the telephone line first, and then the power cord.

1-7

SETUP & PREPARATION BEFORE USE

STEP F. Connect the telephone line.

Telephone

line cord

Handset

curled cord

* PC UFjack is only for use

with Multi-Function Link

option. It you have not

purchased this option,

then ignore this jack.

1-8

.... '1 I I ]11

SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass

incoming calls to each other if they are busy. The calls are usually passed down or

"rolled over" to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last

number in the sequence so the call can not roll away. Do not put the fax machine

on any of the other numbers. When the other lines are busy and a second fax call is

received, the fax call is transferred to a line that does not have a fax machine.

Two Line Phone System

A two line phone system is nothing more than two separate phone numbers on the same

wall outlet. The two phone numbers can be on separate jacks (RJll) or combined into

one jack (RJ14). Your fax machine must be plugged into an RJll jack. RJll and RJ14

jacks may be equal in size and appearance and both may contain 4 wires (black, red,

green, yellow). To test the type ofjack, plug in a two line phone and see if it can access

both lines. If it can, you must separate the lines for your fax machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJll receptacle. The first two ways may

require assistance from the telephone company. You can change the wall outlet from

one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and

slave or jump one of the phone numbers to it. The third way is the easiest. Buy a

triplex adapter.

You can plug a triplex adapter into an RJ14 wall outlet. It will separate the wires into

two separate RJ11 jacks (line 1, line 2) and a third RJ14jack (lines 1 and 2). Plug the

fax machine into L2 of the triplex adapter.

RJII RJI1 RJI4

Triplex Adapter

--RJ14

1-9

SETUP & PREPARATION BEFORE USE

1-10

FOR YOUR INFORMATION

Installing a Fax Machine, Two Line TAD and Two Line Telephone

When you are installing a two line telephone answering device (TAD) and a two line

telephone, your fax machine must be isolated on one line at both the wall jack and

at the TAD. The most common connection is to put the fax machine on line 2. The back

of the two line TAD must have two telephone jacks: one labeled L1 or L1 and L2 and

the other labeled L2. You will need at least three telephone line cords: the one that

came with your fax machine and two for your two line TAD. You will need a fourth

line cord if you add a two line telephone.

Place the two line TAD and two line telephone beside your fax machine. Plug one end

of the telephone line cord for your fax machine into the L2jack of the triplex adapter;

plug the other end into the LINE jack in the back of the fax machine. Plug one end

of the first telephone line cord for your TAD into the L1 jack of the triplex adapter;

plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug

one end of the second telephone line cord for your TAD into the L2 jack in the back

of the two line TAD; plug the other end into the EXT jack in the back of the fax

machine. The two line TAD hookup is complete. It will answer both lines as usual.

You can keep two line telephones on other wall outlets as always. There are two ways

to add a two line telephone to the fax machine's wall outlet. Plug the telephone line

cord from the two line telephone into the LI+L2 jack of the triplex adapter. If you

prefer, you can plug it into the TELE jack in the back of the two line TAD instead.

Triplex Adapter

I Li L2 LI+L2

÷o)

I I

IIII

LI L2

Two Line TAD

Ext Line I

Fax Machlne

Two Line Phone

LI/L2

Connecting Your Machine to a Multi Line System (PBXs)

Most offices use a central telephone system. While it is often relatively simple to

connect the machine to a key system or a PBX (private branch exchange), we suggest

you contact the company that installed your telephone system and ask them to

connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the

machine in Fax Answer Mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This will prevent the unit from being

activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your

line has more than two wires, proper connection of the fax machine can not be

made.

IIII

SETUP& PREPARATION BEFOREUSE

FoRYOUR INFORMATION

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work

with a private branch exchange(PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances

with PBXs. Any cases of difficulty should be reported first to the company that

handles your PBX.

2) Ifallincomingcalls will be answered by a switchboard operator, it is recommended

that the Answer Mode be set to Manual. (See page 7-1-2.) All incoming calls

should initially be regarded as telephone calls.

3) The unit may be used with either pulse or tone dialing telephone types.

Custom Features on Your Phone Line

If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm

System or any other custom calling feature on your telephone line it may create a

problem in the operation of your fax machine.

1-11

THE CONTROL PANEL KEYS

2. THECONTROL PANELKEYS

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@_0@@',

G@oO0,

I I iI

II _o-_oioio

2-]

THE CONTROL PANEL KEYS

0TELEPHONE AREA

1. Number Keys

These twelve keys are used to

dial phone and fax numbers (see

page 5-1), and also can be used as

an alphanumeric keyboard for

entering information into the fax

machine. (See page 3-7-8.)

2. Hook

This key lets you dial telephone

and fax numbers without lifting

the handset. (See page 5-1.)

3. Hold

You can use this key to put a call

on hold. (See page 5-1.)

4. Redial/Pause

This key dials the last number

called. (See page 6-5.) This key

also inserts a pause in autodial

numbers. (See page 4-5, 5-1.)

5. Speed-Dial

This key lets you access

previously stored speed-dial

phone numbers with a two-digit

number. (See page 4-6~7, 5-1.)

IntelllFAX 3550

6. Tel-Index

This key allows you to look up

numbers stored in the dialing

memory alphabetically. (See

page 5-2.)

2-2

THE CONTROL PANEL KEYS

•ONE-TOUCH AREA

7. One-Touch Dial Keys 8. Stop

These 20 keys give you instant access

to previously stored phone numbers.

(See page 4-4-5, 5-1.)

This key stops a fax, cancels an

operation, or exits from function mode.

(See page 3-2.)

9. Copy

Press this key to make a copy.

(See page 8-1-3.)

-_ o, _ m O_ _ O_ _ O_ _I

/___ _---_'_ copy

l I =c::::_E::::_c::::_-TtC:::_tl

1I_[_--11C_ [_::DI[_I Ir--

VSh_tI =37 I_------- _---I_-----'-I I /

t_ _-__=___=_____-J__' _--

_ Ship

This key is used to access the "21"

through "40" One-Touch keys. (See

page 4-4.)

Start

11. Start

Use this key to start an

operation, such as sending

a fax. (See page 6-4.)

2-3

THE CONTROL PANEL KEYS

•LCD & USER SETUP AREA

o000 @

L , o000'o1_

12. "_ (Left Arrow) 13. _(Right Arrow)

This key moves the LCD cursor to the

left. It also allows you to back up one

step when you are in function mode

(see page 3-1) or Telephone Index.

This key moves the LCD cursor to the

right, and it also lets you advance one

step when you are in function mode

(see page 3-1) or Telephone Index.

14. Liquid Crystal Display 15. Toner Empty

The LCD displays messages that will

help you set up and operate your fax

machine (On-Screen Programming).

(See page 3-1.)

This LED will start flashing when

the amount of toner drops to a low

level, and when there is no toner, the

LED will stay lit. (See page 12-1.)

lntefliFAX 3550

Set Function Clear m,,--

16. Set

This key is used for storing a function

setting into the fax machine. (See

page 3-2.)

18. Function

This key accesses the function and

programming mode (OSP), so you can alter

various settings. (See page 3-1.)

17. Clear

This key deletes entered data or backs

up one step in a function procedure.

(See page 3-2.)

2-4

THE CONTROL PANEL KEYS

0LCD & USER SETUP AREA

_--L=_. _. -_,

° ooo _ =, I

o000 _ _== /

11'

19. Mode 20. Help

This key is used to specify how the

fax machine should handle

incoming calls. (See page 7-1.)

21. Resolution

This key is used to set the

resolution requirements when

sending a fax. (See page 6-2.)

Press this key whenever you want a

quick reference Help List printed. This

Help Lists will give you information

on how to perform settings for a

function, how to register information,

or how to get basic information for

sending or receiving faxes. (See page

3-7.)

23. Enlarge/

22. Super Q.Scan JReduce

This key enables you to scan in your

originals at twice the normal speed, by

storing them in the memory before actual

transmission. (See page 6-6.) When it is

pressed, Broadcasting is available. (See

page 6-8-9.) When Super Q.Scan is

pressed together with Shift, Multi TX is

available. (See page 6-9-10.)

This Enlarge/Reduce key will reduce

or enlarge copies depending on the

ratio you select: 200%, 150%, 125%,

120%, 100%, 93%, 87%, 75% and 50%.

You can also use the Auto Reduction

function to have the machine

automatically calculate the reduction

ratio to fit to the size of your recording

paper. (See page 8-2-3.)

2-5

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

3. HOWTOUSEON-SCREENPROGRAMMING(OSP)ANDHELPKEY

User-friendly Programming

We have designed your fax machine with on-screen programming and a Help key. User-friendly

programming helps you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt

messages to help you program your fax machine. All you have to do is follow the prompt

instructions as they guide you through the function menu selections and programming options

and settings.

Using the Function Mode to Access On-screen Programming (OSP)

You can access the function mode by pressing Function found in the Function and User Setting

Area of your fax Control Panel. (See page 2-4.)

When you enter function mode, your fax machine will display a list of Level One Functions to

choose from (see pages 3-2 through 3-6 for these Level One Functions), as seen below.

Press Function

€

(::_NTER-NO. & _°_"_T-_]

€ €

€ I

( 3.PRINT REP[]"RTS )

[4. S ET AO_(_" "6_A L "

Left arrow _ _ Right arrow or

sequence (. 5, USER 0 PT I0N_ ) autoscroll

_sequence

€ i

( 7_.S_'E_OP " SYSTEM )

€ i

[ B.REMOTEFAX OPT]

€ f

( O.INTERRUPT ]

€ I

3-1

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

These function options will appear one after the other on the display. You can then choose one of

these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing ,..- (right

arrow). (See page 2-4 to locate this key on your Control Panel.) When you find the option you want,

press Set.

You can simply press the Level One Function number associated with each option (refer to pages

3-2 through 3-6).

Helpful Hints If you want to exit function mode, simply press Stop. Also, if you select the

wrong menu, and wish to return to the previous step, press Clear.

Alternating Displays for On-screen Programming (OSP)

I:,SPEAKER:HIGH )

ALTERNATE

(( SELECT <- ÷ & SET)

When you see alternating displays, the LCD will

usually alternate between the currently selected

option, and a help message giving brie finstructions

on how to proceed. The example shows the current

speaker volume is high and prompts you to use -9=

(left arrow) and _ (right arrow) to change the

setting, and then to press Set to store it.

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the

programming settings without the Owner's Manual. To help you understand the function

selections, options, and settings that are found in your fax programs, we have the following

Function Selection Table.

Read through this table to gain a basic understanding of what your new fax model can do, and

then the next section will begin instructing you how to use On-Screen Programming.

Level one

function

1. TEMP.

(TEMPORARY)

SETTINGS

Level two

function

1. TIMER

2. POLLING

3. CALL

RESERVE

Explanation of Options

Use TIMER to send your documents at a

later time.

Polling is the process of retrieving faxes

from another machine. ON/OFF

You can send a fax and then talk to the

recipient using the CALL RESERVE

function. ON/OFF.

Factory

setting Page

6-7-8

OFF 9-1-4

OFF 6-18~19

3-2

HOW 10 USEON-SCREEN PRO®RAMMIN® ((OSP) AINU HI-LP KI-Y

Level one Level two Factory

function function Explanation of Options setting Page

1. TEMP.

(TEMPORARY)

SETTINGS

2. CANCEL

JOB

3. PRINT

REPORTS

4. SET AUTO

DIAL

4. CONTRAST

5. RESOLUTION

6. OVERSEAS

MODE

7. COVERPAGE

See page11-1for

a list of reports.

1.ONE-TOUCH

DIAL

2. SPEED-DIAL

3. SETUP

GROUPS

There are three types of contrast settings.

Usually the AUTO setting is acceptable. But

if you want to send or copy an especially light

or dark document, you should change this

setting.

AUTO: Default setting is AUTO. Contrast

setting always reverts to AUTO after

one transmission.

S. LIGHT: To send very light documents.

S. DARK: To send very dark documents.

If you need to send a set of originals at

various resolutions, this function will allow

you to set the required resolution page by

page. (If all documents are the same

resolution, use the Resolution key. See page

2-5 #21.)

STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas,

you may want to set OVERSEAS MODE to

ON.

ON/OFF

An automatic Cover Page will allow you to

send details of who the fax is going to, who it

is from and when it was sent. ON/OFF

If you wish to cancel a job that has been set

with the timer, a polled job etc., use this

function.

You can print several different lists and

reports, which are available under function

item 3. PRINT REPORTS.

If you register names and numbers on One-

Touch dial keys, you can dial a number

automatically just by pressing a One-Touch

key. (Max. of 40 locations)

If you register names and numbers as Speed-

Dial numbers, you can dial a number

automatically just by pressing the Speed-

Dial key and a two-digit number. (Max. of

100 locations)

This is used for setting up a group number

used for broadcasting.

AUTO 6-3

STAN- 6-13

DARD

OFF 6-12

OFF 6-17-18

6-11

11-1-5

4-4-5

4-6-7

4-8-9

3-3

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

Level one

function

5. USER

OPTIONS

Level two

function

1. SMOOTHING

Explanation of Options

Smoothing enhances the appearance of

incoming faxes.

If you set SMOOTHING to ON, you will

receive messages with the smoothing

enhancement.

ON/OFF

Factory

setting Page

ON 7-4

You can adjust the volume of the beeper with

2. BEEPER this function. LOW 4-1~2

OFF/LOW/HIGH

3. COVERPG

ON/OFF

4. ERRORRE-TX

5. REDUCTION

6. RCD PAPER

7. TONERSAVE

If you set COVERPAGE to ON, you can send

your documents with a Cover Page generated

by your machine. When the COVERPAGE

setting is ON, you can select a Cover Page

comment.

ON/OFF

If you set ERROR RE-TRANSMISSION to

ON, the machine automatically sends the

page again after an error occurs.

ON/OFF

You can avoid having your incoming data

separated by printing a reduced copy of the

incoming document. The reduction methods

are AUTO or Fixed ratio:

AUTO/100%/93%/87%/75%

You can select one of 3 sizes of recording

paper. The machine automatically will adjust

the size of the incoming document or original

document so that it fits the paper size you

have selected.

LETTER/LEGAL/A4

You can extend the life of the toner by

conserving its use.

ON/OFF

This mode reduces power consumption when

the machine is idle. The time period before

the machine drops into Sleep Mode is user

selectable.

You can adjust Print Density with this

function.

8. SLEEP MODE

9. PRINT

DENSITY

OFF

AUTO

LETTER

OFF

OOMIN

6-16

6-20

7-6~7

7-5

7-8

3-9

7-8

3-4

HOW |O US1-ON-SCI¢I-I:::N PI L) I tAIVItVIIIXlL (.L)SP)AI',,IUMI:::LPKI::::Y

Level one

function

6. TEL

OPTIONS

7. SETUP

SYSTEM

Level two

function

1. TONE/PULSE

2. RINGDELAY

3. SPEAKER

VOLUME

4. Ffl" RING

TIME

5. RINGVOLUME

6. DISTINCTIVE

7. CALLERID

1. DATEf'I'IME

2. DAILYTIMER

Explanation of Options

There are two different dial types and you

must select the type of signal suitable for

your telephone line.

TONE/PULSE

This is the number of rings before the fax

machine answers the call when in F/T or Fax

Mode.

0/1/2/3/4 rings

You can adjust the speaker volume with this

function.

OFF!LOW/HIGH

Ffr RING TIME sets the time for simulated

ringing in Fff mode.

10/20/30/60 seconds

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from

your phone company, you can use this

function to register the ringing pattern of

your fax number. And if you set it to ON, you

can use the registered number as a fax

number only.

OFF/ON/SET

You can display the last 30 Caller IDs that

are stored in the memory.

If you enter the date and time in 24-hour

format, the LCD will display the date and

time and they will be printed on outgoing

faxes.

If you frequently have delayed jobs, all for

execution at same time each day, you can

program that time. Once you register it, you

do not need to enter that time,just set Timer

Transmission in temporary settings.

Factory

setting Page

TONE

LOW

HIGH

OFF

01/01/1997

00:00

4-1

7-2

7-9

7-4

7-9

7-17-18

7-20

4-2

6-7

You can select the time interval at which the

3. INTERVAL activity report is printed. OFF 11-2-3

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name,

fax number and telephone number in

STATION ID.

It is printed at the top of each page of every

outgoing fax. It is also printed on the

automatic Cover Page.

4. STATIONID 4-3

3-5

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

Level one

function

7. SETUP

SYSTEM

8. REMOTE

FAXOPT

O.INTERRUPT

Level two

function

5. REMOTE

CODE

6. SET

COVERPAGE

7. SET

PASSWORD

8. MF LINK

(OnlywithMulti-

FunctionLink

option)

1. FAXSTORAGE

2. FAX FWD/

PAGING

3. REMOTE

ACCESS

4. PRINTFAX

Explanation of Options Factory

setting Page

If you enter REMOTE CODE, you can ON

activate or deactivate the fax machine from .51 _ACT )

a remote telephone. #51(DEACT.)

ON/OFF

You can register your own two custom

comments on the Cover Page.

Limits fax receiving to only from a fax number

stored as one of your One-Touch numbers.

ON/OFF

7-12

6-15

OFF 7-22

You can select the output device that will See the

receive fax messages. This function is

available when the optional Multi-Function PC Multi-

Link is connected. PRIMARY Function

Link

FAX RECEIVE ONLY/PC PRIMARY/PC Manual

RECEIVE ONLY

You can store incoming fax messages in the

memory. Then you can use the convenient

remote control functions.

ON/OFF

You can choose either PAGING, FAX

FORWARDING or OFF. PAGING ON will

cause the fax machine to page you when it

receives a fax message. FAX FORWARDING

ON will cause the fax machine to send any

stored faxes that are received to another

predetermined fax number.

OFF/PAX FORWARD/PAGING

You can register REMOTE ACCESS ID (3

digits) allowing you remotely operate the

machine. (Example : Retrieving an incoming

fax message)

OFF 10-1

OFF 10-3-5

159$ 10-5

You can print incoming faxes that were

stored in the memory.

You can send a fax without canceling the

Timer or Polled waiting, even if there are

documents in the feeder, by "interrupting"

it.

10-7

6-11

3-6 riiimllHlr

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

Help Key

Press this key whenever you need a quick reference Help List printed. This Help List will give

you information on how to perform settings for a function, how to register information, or how to

get some basic information for sending or receiving faxes.

How to Print a Help List

Press Help to get a printout of the Help List. Use it when you need information about how to

whenever the machine meets the following conditions:

-while the LCD displays the date and time.

-while the machine is timer waiting.

-while the machine is polled/polling waiting.

-while the machine is at level one or two of the function menu.

-while you are using the phone.

How to Enter Text in Function Mode

Each number key has three or four letters printed above them. The keys "0", "#" and "'*" have

special characters, instead of letters.

ABC DEF

@(2)@

GHI JKL MNO

@@(3)

PORS TUV WXYZ

(2)@@

By pressing the appropriate number key the correct number of times, you can access

the character you want. When you are setting certain functions, such as the Station ID, you

will have to enter text into your fax machine.

Key

once twice three times four times five times

Let's say that you want to enter the initials "BR". Follow the example on the next page.

IIIIIII"

3-7

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

IIIIIIII

1. Press 2 twice to enter the letter B.

2. Press 7three times to enter the

letter R.

3. Press Set.

C.AME:

(ENTER & SET

( NAME:B _ )

( NA°M_E:BR "- :--_

3°

FOR YOUR INFORMAliON ............ ,.

If you want to enter a blank space, press _ (right arrow) twice.

If you entered a letter incorrectly and want to change it, you can use -9' (left

arrow) to move the cursor back. When you reach the letter, you can enter a new

one in it's place. You can only overwrite letters, not insert them, so you may have

to go back and overwrite a lot of letters if you forget to enter a letter.

If you have to enter a character that is assigned to the same number key as the

previous character, press _ (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation

Marks in Function Mode

*key (space) !"#$%&'0*+,-./

# key ................ :;<=>?@[]^_

The "0"key contains all the accented characters. The"*" and the "#" key are used for punctuation

marks and symbols. Let's say that you want to enter the Symbol "&". Follow the example below.

1. Press *to show a list of characters.

2. Press *, *, *, *, *, * (6 times).

3. Press D-- (right arrow).

nu_ j| I:IID] _,']_ l-..l'|','j I I I']" [olVi',l_,,mw

( NAME:JAMES )

( MARK-__,!"#$%&" ( )* )

( MARK- !"#$%&'()* )

[ NAME:JAMES &_ )

3-8

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

How to Set the Sleep Time

Sleep mode reduces power consumption when the machine is idle. The time period before the

machine drops into sleep mode is user selectable.

The following settings are available for sleep mode:

You can select the time period before the machine drops into sleep mode from 00 to 99 minutes

by using the number keys.

The sleep timer is automatically reset when a fax is received, the machine starts to copy, or the

machine is receiving PC data to print from Multi-Function Link. The factory setting is 0 minute.

Use the following sequence to set up sleep time.

--|:1: [t_][,,"];JIV-'¥*AYJIII I _"]-"[e!vi_jt,_,mq

1. Press Function.

You will see scrolling options on the

display. Choose one.

2. Press 5.

3. Press 8.

4. Enter sleep time (00 to 99) by using

number keys.

Example: 05.

5. Press Set.

6. Press Stop to exit.

( 1.TEMP.SETTINGS )

( 5. USER OPTI--O-N_S---T)

( 8.SLEEP MODE .]

(.SLEEP TIME:OONII-N _-]

(SLEEP Y_I_ME:OSMIN )

(8. SLEEP MODE )

.'_IL'Cp .\ludL' l._ actl\ dted wllll_ Lhe heatel stop_, tlu',, _.\ L'l, Lht cuu|mg fan will

continue to run until the machine has cooled down. The actual time before the fan

stops will vary depending upon the operating conditions.

- It will take approximately 12 to 30 seconds for the machine to warm up from sleep

mode before you can start printing or copying. The LCD will show WARMING UP

during this time. When the machine is ready it will automatically start the last job

you entered.

NOTE: The cooling fan will continue to run until the temperature of the machine

reaches a certain level. Even after the heater stops, the machine will

have to warm up before copying and printing.

3.9

, TELEPHONE FUNCTION SETTINGS

4. TELEPHONE FUNCTION SETTINGS _ ....................

There are some settings, such as the date and time, you should set on your tax nmchme betbre

you begin using it. Once entered, these settings will remain in the machine until you change them.

You can begin customizing the settings by pressing Function on the control panel. This activates

the function mode and On-Screen Programming prompts. You can complete a variety of settings

in this mode.

Setting the Dialing Mode (Tone/Pulse)

Your fax machine supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially

set to TONE, so you do not have to change the setting if you use that kind of line. If you are using

a pulse dial line, you can change the setting to PULSE by following the steps below:

, m •_,t,'[oI'Am

1. Press Function.

You will see scrolling options on the

display. You can choose one.

2. Press 6.

3. Press 1.

After two seconds you will be prompted

to select pulse or tone.

.Press --_ (left arrow) or _-- (right

arrow) to find the dialing mode

that matches your telephone line.

Example: PULSE.

(01/01/1997 00:00 ]

(1. TEMP.SEI=T_IN_GS ......)

(6.TEL OPTIONS )

(1.TONE/PULSE )

( DIALING:TONE )_

(

"C SELECT,SET)

( DIALING:PULSE ]

5. PressSet. ( 1.TONE/PULSE

6. Press Stop to return to the date

and time.

Setting the Beeper Sound Level

If the beeper setting is LOW or HIGH, it will "beep" every time you press a key, make an error,

or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,

select OFF, and if you want it loud, select HIGH.

4.1

TELEPHONE FUNCTION SETTINGS

_ i: I:nm]6,',]_Ir-VAv,vjInln,_',]:[e],v,v_

1. Press Function.

2. Press 5.

3. Press 2.

4. Press --_ (left arrow) or _ (right

arrow) until you get the setting you

want.

Example: OFF.

(

( 01/01/1997 00:00 )

( I.TEMP.SETTINGS )

(5.USER OPTIONS ]

(2.BEEPER )

(BEEPER:LOW )

[ SELECT ÷ *& SET] j

( BEEPERiOFF )

5. Press Set. C2. B E E P E R

6. Press Stop to return to the date

and time.

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you send.

You can set the date and time in function mode.

1. Press Function.

2. Press 7.

3. Press 1.

4. Enter the last two digits of the year.

Example: 96.

5. Enter two digits for the month.

(JAN =01, OCT =10, etc.)

Example: 09.

6. Enter two digits for the day.

Example: 12.

7. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press Stop to exit and to view the

new date and time.

m_ d: I:mm]H.J IL.Vjkv,vjII II..,]: [e_v,la,qm

( 01/01/1997 00:00 ]

(1.TEMP.SETTINGS ]

( 7.SETUP SYSTEM )

(I.DATE/TIME -i-_)

(ENTER YEAR:XX _ )

( ENTER YEAR:96 ,)

(ENTER MONTH:XX )

(ENTER MONTH:09 )

(ENTER DAY:XX )

(

[

ENTER DAY:12

ENTER TIME:XX:XX

ENTER TIME:I5:25

)

( 1.DATE/TIME ]

( o9/12/1996 )

4-2

TELEPHONE FUNCTION SETTINGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and

telephone number. Your machine prints this information on the electronic Cover Page and every

fax page you send.

• The telephone number that you stored above is only used for the Call Back Message and the

Cover Page features.

• If you do not enter a fax number, no additional information can be entered.

•When you want to enter a blank space, use _ (right arrow). You can back up to change entries

by using the --9 (left arrow).

function.

mmmmmm,,, :4:lk'+,l [el "-J,q::[+'_--,,,mmmmm

If the Station ID has been programmed, then after Step 3 the name will be displayed with the

prompt 'T' to change "2" to exit. Press "1" to change information. Press "2" to exit from the

1. Press Function.

2. Press 7.

3. Press 4.

You will be prompted to enter your fax

number.

Enter your fax number (up to 20

digits).

Example: 4155554444.

Press Set.

You will be prompted to enter your

telephone number.

Enter your telephone number (up

to 20 digits).

If your telephone number and fax

number share the same line, enter the

same number again.

Example: 4155554445.

Press Set.

You will be prompted to enter your name

or company's name.

Enter your name by using the

number keys (up to 20 characters).

Example: BROTHER.

Refer to the section "How to Enter Text

in Function Mode" on pages 3-7-8.

(

(09/12/1996 +i-g:2g-)

(I.TEMP.SETTINGS )

(* s+++++)

(4.sTaT:,'0N )

[TFAx: .... )3

'+_+'_:++_T:I_:_R'+&+--+S:E+T:..... +.................

( FAX:41+S+54444_ )

(TEL: ........ ° .....ZT+_ -))

(

"( ENTER & SET )

( TEL:4155554445_ )

(( NAME: ++......... + )3

(-ENTER &+sE_ °::_i. ]

CI:NAME : BROTHER .... -}

4-3 .[+

TELEPHONE FUNCTION SETTINGS

9. Press Set to confirm the entry.

10. Press Stop to return to the date

and time.

4.STATION ID

The Telephone Consumer Protectlol_ Act. ut 1991 makes _t unlawfhl for any person

to use a computer or electronic device to send any message via a telephone fax

machine unless such messages clearly contain in a margin at the top or bottom of

each transmitted page or on the first page of the transmission, the date and time it

is sent and an identification of the business or other entity, or other individual

sending the message and the telephone number of the sending machines or such

business, other entity, or individual.

To program this information into your fax machine, complete the steps on the

previous page.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial

numbers. You can also store names with the numbers so when you call, you can verify the

destination by the name on the display. You can store a maximum of 40 phone numbers. To access

numbers 21 to 40, hold down the Shift key. For example, One-Touch location "21" is accessed

by pressing Shift+One-Touch key"0r' simultaneously. Here is how to store a telephone number

as a One-Touch dial number (See page 2-3) :

mD_ A _J__

1. Press Function.

2. Press 4.

3. Press 1.

4. Press the One-Touch key where

you want to store a number.

Example: One - Touch 05.

Note: The One-Touch keys are not the

number keys.

[_09/12/I_96 15:25 ]

( 1.TEMP.SETTINGS )

( 4.SET AUTO DIAL )

( 1.ONE-TOUCH DIAL )

( SELECT ONE-TOUCH)

(( ENTER & SET

4-4

TELEPHONE FUNCTION SETTINGS

Enter a number (up to 20 digits).

Example: 14155551212.

Press Set.

You will be prompted to enter the name

or company associated with this number.

Enter the name by using the

number keys (up to 15 characters).

Example: NJ OFFICE.

(See page 3-7~8 for how to enter text.)

8. Press Set.

9. Select the type of number (FAX,

TEL, F/T, CHAIN) after using --9

(left arrow) or D._ (right arrow) to

display the type you want.

(See For Your Information on page 4-6.)

Example: FAX.

10.Press Set.

ll.Return to Step 4 to enter another

number, or press Stop to return to

the date and time.

( m05:14155551212_ ]

(( NAME:

( ENTER & SET

(

(_--_?P-E :FAX ]

Helpful Hints If you must wait for a dial tone to access an outside line, insert a pause by

pressing the Redial/Pause key. When you press Redial/Pause, a dash"-" will

appear on the display. By storing the numbers with a pause, you can create a

delay of 3.5 seconds.

4.5

TELEPHONE FUNCTION SETTINGS

- _ FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a

choice of choosing the type of number. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the

number over two or more keys if you register the first key(s) in the sequence as type

"Chain". Chain tells the system that the dialing sequence is not completed

and that there is more to follow. The last key in the sequence must be any other

dial type (either FAX, TEL or F/T). You can use any combination of One-Touch,

Speed-Dial and manually dialed numbers in a chain.

If you must wait for another dial tone at any point in the dialing sequence, store a

pause at that point in the number by pressing the Pause/Redial key. (If you need a

pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-800-284-

4329 (USA), 1-800-853-6660 (CANADA) for assistance.) Only one pause can be

stored in each One-Touch and Speed-Dial number.

When you are ready to dial the chain number, simply press the keys one after the

other in sequence and then press the Start key.

Chain dialing makes using access codes easy. Sometimes'you may want to choose

from among several long-distance carriers when you make a call; rates may vary

depending upon the time and destination. To take advantage of low rates, you can

store the access code of a long-distance carrier as you would a regular number and

by the regular number and the Start key.

You can set up chain dialing for phone/credit card numbers, the same way. However,

when using chain dialing, do NOT send acover page because your credit

card number will be on it.

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you must enter a two-digit

number, from 01 to 00 (00=100) for using the number keys. For example, you cannot enter "5".

You must enter "05". You can store as many as 100 numbers as Speed-Dial numbers.

•..

(09/12/1996 15:25

1. Pre_Function. ( 1.TEMP. SETTINGS

2. Press4. ( 4. SET AUTO DIAL

lr rl! :: -r_rr_r_mT nrrmr_lr

TELEPHONE FUNCTION SETIINGS

3. Press 2.

4. Use the number keys to enter a

two-digit number.

Example: 05.

,Enter the number (up to 20 digits).

Example: 5555151.

6. Press Set.

You will be prompted to enter the name

or company associated with this number.

Use the number keys to enter a

name (up to 15 characters).

Example: MANCHESTER.

(See page 3-7~8 for entering text.)

8. Press Set.

9. Select the type of number (FAX,

TEL, F/T, CHAIN) by using -9

(left arrow) or _ (right arrow) to

display the type you want.

Example: TEL.

10. Press Set.

ll.You are ready to enter another

Speed-Dial number. Or press Stop

to return to the date and time.

(

( SPEED-DIAL? #_ ]

( SPEED-DIAL? #05 ]

(ENTER &SET ]

( #o5 -....... )

([( :_AME:ENTER &- ':_SET:_./;_[ii " ]] )

_'_N-_R-E-_ ...... ]

(F_ELEcT <-4 & SET ]_

Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers. (See

page 11-3~4.) This list will contain the type of number: FAX, TEL, F/T, or

CHAIN.

2. Even if there is a loss of electrical power to your fax machine, the

telephone and fax numbers you have stored will not be lost.

4-7

TELEPHONE FUNCTION SETTINGS

......................... FOI_ YOUR INFORMATION

When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-4, 7)

When you access the function for a One-Touch key or Speed-Dial number, that is

already in use, you will be asked if you wish to change it or to exit and select a

different One-Touch or Speed-Dial number. This display does not appear if the One-

Touch key or Speed-Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or

press 2 to choose a different One-Touch key or Speed-Dial number.

(_( *05:NJ OFFICE _,]

( 1. CHANGE 2. E_]t_ _-))

2. If you are replacing an existing number with a new one, the old number and name

will appear in the display. Press Clear to erase the old number and name. Then,

enter the new number and name and press Set to store the entry.

Memory Storage

Your fax machine is equipped with an internal battery that will keep the date and

time information for up to two hours after power has been cut off. After that time, the

date and time will be lost and you will have to reenter the information. All other

settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions

(see page 3-3-6) are stored permanently and will be retained even in the event of a

power failure. However, the data stored in the memory during Out-of-Paper

Reception and Memory Transmission will be lost when the power is disconnected.

Helpful Hints If your fax machine is connected to a PBX, you may have to insert an additional

number before each fax or telephone number to access an outside line.

Setting Up Number Groups

Number Groups allow you to send the same fax message to many fax numbers by pressing only

one One-Touch key. (This is called Broadcasting.) You must store each fax number first as a One-

Touch or Speed-Dial number. Then you can combine the stored numbers into a Group.

You can have up to 6 smaller Groups (each group uses a One-Touch key) or can assign up to 139

numbers to be in one Group. You can use the same stored number in several groups. Groups can

have a name up to 15 characters long.

• I_ "•TT • •Vl! !

1. Press Function.

2. Press 4.

3. Press 3.

( 09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

( 4.SET AUTO DIAL )

( 3. SETUP GROUPS 1

( SELECT ONE-TOUCH

4-8

TELEPHONE FUNCTION SEfflNGS

Press the One-Touch key where

you wish to store the group number.

Example: select "One-Touch 02" as a

group.

After two seconds, enter a number

for the group, using the number

keys.

Example: 1.

Enter the One-Touch or Speed-Dial

numbers in this group.

Example: #03, #05, $02.

(Note: Press the Speed-Dial key and

number keys for Speed-Dial numbers,

and the One-Touch keys for One-Touch

numbers.)

7. Press Set.

8. Enter the group's name.

Example: ALL BROTHER.

9. Press Set.

10.Press Stop to return to the date

and time.

(.SETUP GROUP:GO I_

(.ENTER & SET

(.SETUP GROUP:G01 )

{(. ENTER & SET .)

( GOI :#03#05*02_ )

((. ENTER & SET )

( NAME:ALL BROTHER)

(3 ,S+Ei"OP++GROU PS )

Helpful Hints You can print a list of all One-Touch numbers and Speed-Dial numbers. Group

numbers will be listed under One-Touch and Speed-Dial numbers. (See page

11-3~4.)

$ : One-Touch

# : Speed-Dial

4-9

USING THE UNIT AS A TELEPHONE

5. USING THE UNIT AS A TELEPHONE ............

Your fax machine can be used to make regular telephone calls. You can dia| numbers manually,

by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, you can begin dialing by pressing the number keys.

3. If you used Hook, pick up the handset when the call is answered.

One-Touch Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, press the desired One-Touch key.

3. If you used Hook, pick up the handset when the call is answered.

If you try to use a One-Touch number that has not been registered, you will hear a warning sound

and the display will carry a message reading, NOT REGISTERED. The display will return to

normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press Hook.

2. When you hear a dial tone, press Speed-Dial and then the two-digit Speed-Dial number.

3. If you used Hook, pick up the handset when the call is answered.

FOR YOUR INFORMATION

Using Keys with the Telephone

-Press RedialfPause to insert a 3.5 second pause between numbers.

- Press Hold to put a call on hold. You can replace the handset without disconnecting

the call. You must pick up the fa___xhandset to release the call from Hold.

- Press # to switch the dialing type from "pulse" to "tone" temporarily. This key also

is used for push-button services, such as those offered by banks, credit card

companies, or paging services.

On Hook Dialing

When you make a call using Hook, you can listen to the other end through the one-

way speaker of the machine, but the other party can not hear you unless you pick up

the handset. Also, if you press Hook again before you pick up the handset, the call

will be disconnected.

5-1

USING ]-HE UNI]- AS A ]-ELEPHONE

Searching the Telephone Index

Once you have stored a name and number as a One-Touch number or as a Speed-Dial number,

you can search for that name alphabetically using the Telephone Index. You can dial a number

directly from the Telephone Index.

••"[ "14 D][,,,1;,11L','AYJIII1,1"[el,,v_

1. Press Tel-Index.

2. Use the number keys to enter the

first character of the stored name,

and press --_ (left arrow) or _--

(right arrow) to find the name.

3. Pick up the handset, or press Hook.

4. Press Start to begin dialing.

-Return the handset to its cradle

or press Hook to cancel the call.

(09/12/1996 15:25 )

_E-_L:-_N_E_X_-,: ._

(.NJ OFFICE )

5-2

DOCUMENT BASICS SENDING FAXES

6. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

216mm (8.5")

Maximum

I 900mm

(35.4")

148mm

_<(5.8") _ 4mm

MlnlmumJ IlOOmm

(3.9") E

11 _I"

-" scanned

(printed)

area E

216mm (8.5") =,

208ram (8,2") =I_4mm

The size of the documents you want to send by fax should not be larger (or smaller) than your fax

machine can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and

216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.

The maximum width of the scanned area, that can be printed on the recording paper of the

recipients fax, is 8.2 inches (208 mm).

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the

document feeder. The top edge of the document should go in first, or the fax will

be received upside down.

To prevent the document from going crooked as it is fed, adjust the paper guides

to fit the width of the document.

.About the Doc'lam=,nlls You Send...

Do not use documents that are curled, wrinkled, folded, ripped, or that contain

staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.

curled folded staples tape

[]

wrinkled ripped paper clip fabric I

6-1

SENDING FAXES DOCUMENTBASICS

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax

machine, one at a time. The thickness and weight of the documents should fall into the following

categories:

Thickness: For one sheet: 2.8 x 10.3 to 4.7 x 10 .3 inches (0.07 to 0.12 mm).

For multiple sheets: 2.8 x 10 .3 to 3.9 x 10 .3inches (0.07 to 0.10 mm).

Weight: For one sheet: 0.07 x 10 .3to 0.121 x 10.3lbs/inch 2(52 to 85 g/m2).

For multiple sheets: 0.07 x 10.3 to 0.114 x 10 .3lbs/inch 2 (52 to 80 g/m_).

As a reference, please note that the paper used for this manual has the following thickness and

weight:

Thickness: 3.1 x 10 .3inches (0.08 mm)

Weight: 0.091 x 10 .3lbs/inch 2(64 g/m 2)

Before inserting documents into the document feeder, fan the sheets of paper to make sure the

documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are

even when placed in the feeder. Make sure you always place the documents in face down.

Getting Ready to Send a Fax

Setting the Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any

time before you press Start or Copy. You can choose a setting by pressing the Resolution key.

(O means light off. _/means light on.)

STANDARD 0Fine

-Photo

OS.Fine

The STANDARD resolution can be used for most typewritten

text. When the STANDARD setting is on, both lights are off.

Transmission speed is normal.

FINE

SUPERFINE

PHOTO

_\ //

•Fine

_Photo

OS.Fine

O Fine

-Photo

_0.. S.Fine

"Q" Fine

-Photo

_0. S.Fine

The FINE resolution is an ideal setting to use if you want to send

documents that have small print. When the FINE setting is on,

the FINE light will be lit.

Transmission speed is slower than STANDARD.

The SUPERFINE resolution is a good setting to use for documents

with very small print or artwork. When the SUPERFINE setting

is on, the S. FINE light will be lit.

Transmission speed is slower than FINE.

The PHOTO resolution is ideal for sending documents that have

varying shades of gray, such as photographs. The PHOTO setting

is on when both lights are lit.

Transmission speed is slower than FINE.

To set different resolutions for each page ofa multipage document, refer to "Multiple Resolution

Transmission" on page 6-13.

6-2

DOCUMENT BASICS SENDING FAXES

Setting the Contrast

The fax machine has automatic contrast control, but if you are sending or copying a document

that is very light or very dark, you may want to set the contrast yourself.

Use SUPBR LIGHT to send a very light document.

Use SUPER DARK to send a very dark document.

Ru uII-"1:1D][_"]"-]IEyAvlvj IIII!F.!:[olv,T_ql

1. Insert the documents face down

into the feeder.

2. Press Function.

3. Press 1.

4. Press 4.

The display will alternate messages.

5. Use "-9 (left arrow) or D._ (right

arrow) to select one of the settings,

AUTO, S.LIGHT, or S. DARK.

Example: S.LIGHT.

6. Press Set.

7. Press Stop to exit.

09/12/1996 15:25 ]

(FAX:'_°-_O*:"& "START )]

( icoPY: #R- *s -cspY1

(I.TEMP.SETTtN_S )

( I.TEMP.SETTINGS )

(4. CONTRAST )

( CONTRAST:AUTO ]]

(

"*[ SELECT ÷ -_ & SET )

( CONTRAST:S.LIGHT )

(4. CONTRAST )

_( FAX: NO. & START )]

( COPY: PRESS COPY )

Then start the fax sending operation (see page 6-4) or copy (see page 8-1).

6-3

SENDING FAXES BASIC FAX TRANSMISSIONS

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Sending a Fax

There are 3 basic ways to send a fax:

1) Manual transmission:

You can talk or listen to the other party before you send a fax by picking up the

handset and dialing the number. After the other party has finished talking and

has pressed the Start button, you will be able to send your fax by pressing your

Start key and placing the handset in its cradle. (If you call and all you hear is

the chirping sound of a fax machine, you can go ahead and press your Start key,

and then replace the handset.)

2) Automatic transmission:

You can send a fax without picking up the handset or without pressing Hook by

dialing the fax number and then pressing Start.

a. One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See

page 4-4.) Then press Start.

b. Speed-Dialing

Press Speed-Dial, then use the number keys to enter a two-digit number.

For example, press "05" for 5. (The numbers must be stored beforehand. See

page 4-6.) Then press Start.

c. Telephone Index

You can use the Tel-Index to make telephone or fax calls.(See page 5-2.)

3) Timer transmission:

It is possible to send documents at a later time by using the TIMER function. (See

page 6-7~8.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient's voice instead of

fax tones, you can use the handset to have a conversation. When or if you want to then

send a fax, ask the person on the other line to press Start on his/her fax machine and

when you hear fax tones you can press Start to begin sending your fax.

Sending a Fax Automatically

1. Insert the documents thce down

into the feeder.

roll i _1:11_11,.1_I'_.l_'&','jIIII_l: [e_',L_i

[ 09/12/1996 15:25 ]

[FAx: .o. START

(COPY: PRESS COPY ]_2

6-4

!!1 I ' [_L_ k_ L_ IIIIIIII

BASIC FAX TRANSMISSIONS SENDING FAXES

2. Enter a fax number.

Example: One-Touch dialing.

3. Press Start.

(_NJ OFFICE ]

(DIALING )

( SENDING P.01 )

Sending a Fax Manually

1. Insert the documents face down

into the feeder.

2. Pick up the handset or press Hook

and listen for the dial tone.

3. Enter the fax number.

You can use manual dialing, One-Touch

dialing, Speed Dialing, or Tel-Index.

4. When you hear a fax tone, press

Start.

Your fax machine will begin sending the

documents.

5. Return the handset to its cradle, if

you did not use Hook.

(i_09/12/1996 15:25 )

((_;-C0_: _S COPY ]

Q( ENTER FAX NO. I)

( PRESS START "KEY

(NO OFFICE )

( SENDING

Automatic and Manual Redialing

Ifa number you have dialed is busy or your call did not go through for some other reason, you can

redial that number. There are two ways to redial: "automatic" and "manual." Automatic redialing

can be used only for faxes that were sent using automatic transmission---not for telephone calls.

The fax machine automatically will redial the number 3 times at 5 minute intervals before giving

up. When you press the Redial/Pause key (manual redialing), the fax machine will redial the

last number that was dialed.

6-5

SENDING FAXES BASZCFAXTRANSMISSIONS

FOR YOUR INFORMATION

Optional Settings When You Send a Fax Manually

• Resolution (See page 6-2, 6-13.) * Contrast (See page 6-3.)

• Cover Page (See page 6-14-18.) • Overseas Mode (See page 6-12.)

• Call Reservation (See page 6-18-19.)

Printing Page Headers

Your fax machine can print a page header on the top of every fax you send. It is

printed on the receiving party's fax paper. It contains the date and time of

transmission, your fax number and name (Station ID), and page number. Of course

you must register your Station ID beforehand for that information to be available.

Transmission Date and Time Station ID

I09/12/1996 15:25 4155554444 BROTHER

Page Number

PAGE 01

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Super Quick-Scan (Memory Transmission)

If you are faxing a set of documents that are confidential in nature or you just need your original

documents right away, you do not have to stand at the machine and wait for the transmission of

each page to be completed. You can use Super Quick-Scan in order to get your original documents

back before transmission.

1. Insert the documents into the

feeder.

2. Press Super Q.Scan.

The display will indicate how much

memory is available.

3. Enter the fax number.

4. Press Start to begin scanning the

documents into memory. Once

completed,the fax machine will dial

the destination.

( o9/12/19 9 6 -i-5v-25-_)

([ COPY: PRESS- COPY )

(( ENTER FAX NO. ) _Y

( NJ OFFICE )

( MEMORY 100% ]

ADV,4JVCEDFAXT SMISSIONSSENDING FAXES

.......... FOR YOUR INFORMATION

If You Get a MEMORY FULL Message When Trying to Send a Fax by

Using Super Quick.Scan

If the memory becomes full when scanning page 1 and the display shows PRESS

STOP KEY, then press Stop to abort the job

If the memory becomes full on page 2 or more of a multipage document, you will be

prompted to press Start to send the portion already scanned, or to press Stop to

abort the job.

• J

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending

delayed jobs that must go out at the same time daily. Once you enter the time, you don't have to

enter it again. The setting will stay the same until you change it. So you can use it every day,

or only on days when you need it.

[4_'t-I l:e]l'J"1*_

1. Press Function.

2. Press 7.

3. Press 2.

4. Enter the time in 24-hour format

using the number keys.

Example: 19:45 (7:45 P.M.).

5. Wait for two seconds, press Stop to

exit.

m 1-"11 D]1.,1;.11E,'AVIIIII_11[e_,v,v,_.._

( 09/12/1996 15:25 ]

( 1. T E M P. S E-T-TTN-_B-_ ]

( 7.SETUP SYSTEM ]

[°2 :bA i LY__- I*'ME R -)

( ENTER TIME:_O-O0-)

( ENTER TIME:19:45 )

( 2.DAILY TIMER ,)

Delayed Transmission

You can use the timer to send documents at a later time (up to 24 hours later). When the preset

time is displayed, accept it or enter a new time if needed. Your fax machine also will produce a

report, the "Delayed Sending Report", after the fax is sent. You can set up to three different

documents for delayed transmission.

1. Insert the documents into the

feeder.

_ ! !1=11D][,']_tIE'VAVIII!I_1-"[elVlll_

( 09/12/1996 15:25 )

(FAX: NO"" & START )_

COPY: PRESS COPY )

-6-7

SENDING FAXES ,WV VCEDFAZTIL4NSMISSIONS _e,

2. Press Super Q.Scan if you wish

to use memory transmission, or

you can send your fax normally.

3. Press Function.

4. Press 1.

5. Press 1.

6. Enter the time in 24-hour format

using the number keys.

Example: 19:45 (7:45 P.M.).

7. Wait for two seconds.

8. Press Stop.

9. Enter the fax number.

10. Press Start.

The fax machine will wait until the

specified time to call.

(( MEMORY '

(

100%

ENTER FAX NO.

(, 1.TEMP'f_-'ETTINGS )

( 1.TEMP.SETTINGS ]

( I. TIMER )

( SET TIM-E=_O :0:_ ..... )

( SET TIME=19:45 )

( 1. TIMER )

(" NJ OFF_['°C_E )

Broadcasting

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you

can automatically send faxes to a maximum of 140 different locations at once. Remember, each

group you created reserves one of the One-Touch keys. You can not broadcast to a number that

has not been stored in memory. Use the Telephone Index to help you choose the numbers to which

you wish to broadcast. (See page 5-2.)

After transmission is completed, a Broadcast Report will be printed automatically to let you know

the results.

FOR Your INFORMATION

Getting Familiar with the Broadcasting Function

* To stop the broadcast in progress, press Stop.

Enter the chain dialing numbers as you normally would, but keep in mind that

each key counts as one location, so the number of locations you can call becomes

limited. (You have up to 140 locations you can call with One-Touch, Speed-

Dialing, and group numbers.)

* If the line is busy or for some other reason a connection could not be made while

broadcasting, the fax machine will redial the number automatically. (See page

6-5.)

*If the memory is full, press Stop to abort the job or press Start to send the portion

that is in the memory (if more than one page has been scanned.) (See page 6-7.)

6-8

ADVANCED FAX TRANSMISSIONS SENDING FAXES

__ I -"1:11D]f,l "3l'_.,'Av_vjIIII!,1: [e],vlv1.._

1. Insert the documents into the

feeder.

2. Press Super Q.Scan.

3. Enter the One-Touch, Speed-

Dial, or group number, one after

the other.

Example: Group number.

( 09/12/1996 15:25 ]

(FAX: NO. & START )_

( COPY: PRESS COPY )

( MEMORY ' 100% )_

[ ENTER FAX N°O'........)J

( ALL BROTHER )

4. Press Start and the fax machine (:_M E_M0-'I_Y_""_:T _?_:_::_"00 % )

will read the documents into ( D I A L I N G )

memory, and then start sending (.:SE NDING P. 01 )

faxes to all the numbers you

entered.

Sending by Multiple Transmissions

Use this function to send several different faxes to several distinations at once. For example, you

can automatically fax"Document A" to one destination and Document B to another destination.

This is not to be confused with Broadcasting, which is sending the same document to many

destinations.

If you wish, you can combine this function with broadcasting so you can fax different documents

to different lists of people at the same time. To do this, store various sets of documents in memory.

Then, for example, you can automatically fax "Document A" to one list of people and "Document

B" to another list of people. You can preset 3 different documents (including timer transmission)

in memory; if you set one timer transmission, multiple transmissions are available for two other

destination,

If you press only Super Q.Scan instead of Shift + Super Q.Scan for the last document, your fax

machine will start dialing without waiting for 30 seconds.

1. Insert "Document A" into the

feeder.

2. Press Shift + Super Q.Scan

together to send by multiple

transmission.

The display shows remaining memory.

i I."I_1D]H'J!r_','&v,'lI!q,l-"[e:_v,v_

( 09/12/1996 lS:ZS ]

I COPY: PRESS COPY

.( MULTI TX 100% )

L( ENTER FAX NO. ]-J

6-9

SENDING FAXES ADVANCED FAX TP_NSMISSIONS

3. Enter the fax number. (Or enter a ( N J 0 F F I C E

series of numbers if you are

broadcasting.)

4. Press Start to start scanning

documents.

Insert "Document B" within 30

seconds after "Document A" has

been scanned. (If you wait more

than 30 seconds to scan another

document, the machine will begin

to send document "A".) Repeat Step

2, 3, 4, for document "B".

Repeat Steps 1, 2, 3, 4 for document

'_C".

After 30 seconds, your fax machine

will start sending the documents

in scanned order.

( MULTI TX 100% .)

( 09/i'2/'1_96 'i5:.27_ )

C( ENTER FAX NO. )_

[ PRESS START KEY ]

( MULT-i-- TX 70%

( _DIALING -_

)

After scanning documents, your fax machine will start sending them in scanned order.

Interrupting the Timer and Polled Job

You can send a fax without canceling the Timer (see page 6-7-8) or Polled Waiting with

documents in the feeder (see page 9-2-3) by "interrupting" it. When you interrupt the Timer to

send a "new" set of documents, the fax machine does not automatically redial the number if it was

busy. Also, you can not use the function mode if you have interrupted the Timer or Polled Waiting.

Example: TIMER WAITING with a document in the feeder.

:4:1"61(el "],'_:[..'_

1. Press Function.

2. Press 0.

3. Wait for two seconds.

4. Remove documents from the fax

machine.

5. Place the "new" documents into the

feeder.

.Enter the new fax number for the

documents you are sending now,

then press Start.

• IJ " • 'Y! hi' • y?

ii....t.!:11 b][-1;,llV-'_llA[llll'.l.l_ _i,_m.

( TIMER WAITING )

( 1. TEMP.SETTINGS )

:0. INTERRUPT )

[ REMOVE DOCUMENT )

(INSERT DOCUMENT )

( FAX OR COPY )_(

""( FUNC 0 TO RESET )

(:ib_i AE*_NG , :- ]

(SENDING P.Ol )

6-10 ................ 1.1_I_I[U [L[]1 I_1_1__LI LA A.....U.....

"DVANCED FAX TRANSMISSIONS SENDING FAXES

7. After the transmission is finished,

place the "old" documents back into

the feeder.

8. Press Function and 0 to restore the

timer.

(_INSERT'DO_O'MENT)

_( FAX OR COPY ))

(-FUNC 0 TO RESET )

( 0.INTERRUPT )

( TIMER WAITING ,]

Canceling a Job

Use the Cancel Job function to permanently remove scheduled tasks such as Polling or Polled

Waiting (see page 9-2~3) and Timer (Delayed Transmission) (see page 6-7-8) from your fax

machine.

Example: TIMER WAITING with documents in the feeder.

Press Function.

Press 2.

Any waiting jobs that have been set up

will appear in the display.

If no jobs are waiting to be processed, a

NO JOB WAITING message will appear

in the display.

Use -_ (left arrow) or _ (right

arrow) to select the job you wish to

cancel.

Press Set.

Press I to cancel the selected job, or

2 to exit without canceling.

If 1 is selected, the job will be canceled

and the next job in the queue will appear

in the display.

To cancel the next job, press 1 again.

To exit, simply press 2.

(TIMER WAITING ]

( 1.TEMP.SETTINGS )

(( 19:45 NJ 0FFIC ))

( SELECT e ÷ & SET ]

( 19:45 NJ OFFIC ]

(( i9:45 NJ 0FFIC )_

( 1.CLEAR 2.EXIT )

I 11 flllf]' _ - --- 6-11

SENDING FAXES FAxTRANSMISSIONOPTIONS

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode.

Using the Overseas mode is an effective way to send faxes overseas.

1. Insert the documents into the

feeder.

2. Press Function.

3. Press 1.

4. Press 6.

Press --_ (left arrow) or _-- (right

arrow) to switch to ON.

Press Set.

Press Stop to exit.

8. Then start the fax sending

operation. (See page 6-4.)

_...L P i':11D]k__ir_,vAv,,jiiii_-]-"[o_,,v,l._B

( 09/12/I-9_0-6_"_-_-:-_5°_)

( FAX: NO. _,_START3}

(( COPY: P_E_ C_PY )

( 1.TEMP.SETTINGS )

( 1. TEMP.SETTINGS )

[ OVERSEAS:OFF ))

(

-[_ SELECT,- -, _ SET)

(OVERSEAS :ON _ )

([ PRESS _-ART KEY )J

After sendingyour fax, the overseas mode

will switch itself OFF.

6-12

I I I ' ll_ []r

FAX TRANSMISSION OPTIONS SENDING FAXES

Setting Your Fax Machine for Multiple Resolution Transmission

This is a temporary setting for the current transmission job only. You can set the resolution of the

documents you send by pressing Resolution. Once you set the resolution, all the pages will be

sent at the same resolution. However, there may be times when you want to send some pages at

one resolution, such as "standard", and other pages in another resolution, such as "Photo." If you

send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to

specify the resolution for each page to minimize transmission time. This is made possible by using

the 1.TEMP. SETTINGS function.

__ I: 11 *] [,1_IL'_'Av,vlIII I!,1: [elvlv_

( 09/12/1996 15:25 )

1. feeder.Insertthe documents into the ( ((-_FAX_:_COPY:N0.PRESS& STARTcoPY)))

2. Press Function.

3. Press 1.

4. Press 5.

5. Press --_ (left arrow) or ...- (right

arrow) to find the resolution you

want for the first page of your

documents.

Example: FINE.

6. Press Set.

Return to Step 5 to set the resolution for

Page 2 and the following pages.

7. When you finish setting the

resolution for all your pages, press

Stop.

8. Enter the fax number.

9. Press Start.

The resolution will revert to STANDARD

after the documents have been sent.

( 1.TEMP.SETTINGS ]

( i. TF'MP.SETTINGS ]

("5. RESOLUTION )

(_PAGE 01:STANDARD ])

( SELECT ÷ ÷ & SET )

(_-COPY: PRESS COPY )

SENDING FAXES FAX TRANSMISSION OPTIONS

Sending aFax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from

and when it was sent. This is what the Cover Page looks like:

09/12/1996 15:25

--- COVER PAGE ---

TO: NJ OFFICE

EAX:14155551212

FROM: BROTHER

FAX: 4155554444

TEL: 4155554445

03 PAGE[S] TO FOLLOW

COMMENT: PLEASE CALL

(1)

(2)

(3)

(4)

(1) The "TO" information comes from the One-Touch or the Speed-Dial memory. If you are

dialing manually, the name of the destination will be left blank.

(2) The "FROM" information comes from the Station ID.

(3) The number of pages you are sending. When Cover Page is sent each time by using the

automatic settings (see page 6-16), the number of pages will be left blank.

If you have used the temporary Cover Page setting (see page 6-17-18), the number of pages

you entered will be listed.

14) Your comments. You may customize the comments.

,-_ : FORYOUR INFORMATION

Selecting a Comment for the Cover Page

You can choose one comment from among 6 options. The first option is to send no

comment at all. The next 3 are built-in comments, and the last two are ones you can

enter yourself. (For more information see below "Customizing Your Cover Page

Comment".)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customized comment).

6. (Your own customized comment).

6-14

FAX TRANSMISSION OPTIONS SENDING FAXES

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

1. Press Function.

2. Press 7.

3. Press 6.

4. Press --9 (left arrow) or _-- (right

arrow) to select 5 or 6 where you

wish to store a comment.

Example: 5.

5. Press Set.

6. Enter your customized comment

by using the number keys (up to 27

characters).

(See page 3-7-8 for more details.)

Example: TOP SECRET.

7. Press Set.

8. Press Stop to exit.

_ I-"1:11=]H "-]Ir_.,'AvlvjIIIII_,]-"[o]hv_

( I.TEMPJ_ETTtNGS )

( 7.SEYUP SYSTEM )

( 6. SET COVERPAGE )

(5.(

"_( SELECT <" ")' & SET )

(s. .1

(5._ -)

(5. TOP SECRET )

( 6.SET COVERPAGE ]

Printing a Sample Cover Page

You can print a sample Cover Page to check the format.

•D• _, ,"]:[eIV_

1. Press Function. (I.TEMP.SETTINGS )

2. Press3. (3. PRINT REPORTS ,]

3. Press4. ( 4.COVERPAGE

(PRESS START KEY )

4. Press Start. (PRINTING )

6-15

5LNDIN® FAXES FAX TRANSMISSION OPTIONS

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the

details of the Cover Page each time. Here is how you can switch the setting for the automatic

Cover Page to ON or OFF:

• • "_ .m.. |-"1:11D]_:]7,]IEVAVJII n_.1-"[olv,!_

1. Press Function.

2. Press 5.

3. Press 3.

4. Press --_ (left arrow) or ,,.- (right

arrow) to choose ON or OFF.

Example: ON.

5. Press Set.

6. If you selected ON, you must select

a comment, by pressing --_ (left

arrow) or m,-- (right arrow).

Example: 2.PLEASE CALL. (See page

6-15.)

7. Press Set.

8. Press Stop to exit.

( 09/12/1996 15:25 )

( 1. TEMP ._SE'fl'_l NGS )

(i 5.USER OPT_YONS

(3._O-VERP_ ONIOFF

COVERPAGE :OFF ))

I:,,.SELECT ÷, ÷ & SET ]

( COVERPAGE:ON )

(1.C0MMENT )]

s LECT,--, SET)

C2.PLEA_CA_[ .]

(3.COVERPG ON/OFF )

FOR YOUR INFORMATION

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not

be printed on the Cover Page. Also, the comment you selected when you set it to ON

will be printed on all the Cover Pages you send.

6-16

FAX TRANSMISSION OPTIONS SENDING FAXES

Sending a Fax When the Cover Page Is ON

1. Insert the documents into the

feeder. The display will say

COVERPAGE ON for one second.

2. Enter the fax number.

3. Press Start.

Your machine will begin

transmitting the Cover Page and

original document.

ill4 .]{,1_1r'-YA';l IIII_1: [e:lvi'_ml

(.09/12/1996 15:25

( COVERPAI_°E-O_-N ..... ,.]

(. FAX: NO, & START )-,._

( cOPY: PRESS COPY ) J

( NJ OFFICE )

_"E N D COVERPAGE )

( SENDING P.01 )

Sending a Cover Page Temporarily

1. Insert the documents into the

feeder.

2. Press Function.

3. Press 1.

4. Press 7.

5. Press --q [left arrow) or _ (right

arrow) to select ON or OFF.

Example: ON.

6. Press Set.

7. Press -41 (left arrow) or _-- (right

arrow) to select the comment you

want.

Example: 2.PLEASE CALL.

8. Press Set.

9. Enter the number of pages you are

sending. (Enter 00 to leave the

number of pages blank.)

_J71: 27_9-g6--T_.--2-5- )

_-N'dT--&---STKRT

( I_TEMP.SETTINGS )

F-i-.T"EMP. S ETT INGS )

(7.COVERPAGE ]

COVE RP#(_-E :'0_" _(

--( SELECT ÷ ÷ & SET .)

(,,,COVERPAGE : ON )

(

"_( SELECT ÷ ÷ & SET ]

( 2".PLEASE CALL )

( TOTAL PAGES? :_0 )

(TOTAL PAGES?":'02 ]

6-1Y

SENDING FAXES FAXTRANSMISSIONOPTIONS

10.Wait for two seconds.

ll.Press Stop to exit.

12.Enter the fax number.

13.Press Start.

(

( 7.COVERPAGE _= ....)

( ENTER FAX N0. ,)_

(NJ OFFICE )

[ SEND C0VERPAGE )

( SENDING P.01)

Sending a Fax with Call Reservation (Talking to the receiving

party after fax transmission.)

You can send a fax and then talk to the recipient using the Call Reservation feature. After your

fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving

a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can

pick up your handset and start a conversation. If you have both Call Reservation and Call Back

Message set to ON and the recipient does not pick up the handset when it rings, your fax machine

will leave a fax message asking the recipient to call you.

Using the Call Reservation Function

•There are some fax machines that will not respond to this function.

•When you use auto redialing, you cannot use the Call Reservation function, but

if Call Back Message is ON, your fax machine will leave a Call Back Message

asking ask the other party call you.

• You can not use Call Reservation with the Delayed Transmission or with the

Polling function.

•You must register your Station ID number to turn the Call Back Message:

ON. (See page 4-3.)

II -"I:i D]k"];,1Ir_,vdkVJIIII_1-"[e],v,%...

( 09/12/1996 ][°_*:_25 )

1. Insert the documents into the _ FAX: NO. & START )_

feeder. L [ COPY :PRESS COPY )

2. Press Function. ( 1. T EM P. S ETT I NG S .)

3. Press1. ( 1.TEMP.SETTINGS ]

4. Press3. ( 3.CALL RESERVE _i ]

(( SELECT ÷ ÷ & SET )_

6-18

FAX TRANSMISSION OPTIONS SENDING FAXES

5. Press --_ (left arrow) or _ (right

arrow) to select Call Reservation

ON or OFF.

Example: Call Reserve ON.

6. Press Set.

7. Press --_ (left arrow) or _ (right

arrow) to select Call Back Message

ON or OFF.

Example: Call Back Message ON.

8. Press Set.

9. Press Stop.

10.Enter the fax number.

11.Press Start.

12.Pick up your handset if it rings.

( CALL RESERVE:ON )

(cA,, B,CK:O F

"( SELECT ÷ ÷ & SET )

( CALL B)k'-__K_i_N ..................")

( 3.CALL _I_SE_RVE )

(*i_NTER FAX NO. ]_

(

"C-PRESS START KEY ]

( NJ OFFICE ]

(DIALING )

09/12/1996 15:25

=== CALL BACK MESSAGE ===

TO: NJ OFFICE

FAX: 14155551212

FROM: BROTHER

PLEASE CALL AT [TEL] 4155554445

[FAX] 4155554444

Printing the Call Back Message

You can print a Call Back Message to check the format.

[4:_'_,II(ellQ:5*'I,_

1. Press Function.

2. Press 3.

3. Press 5.

4. Press Start.

_ r I::11D]k:']"-.]Ir_,_k-Av,vji III_1 ."[e!TLI.,_

( 09/12/1996 15:25 ]

( 1.TEMP.SETTING )

( 3.PRINT REPORTS )

[5.CALL BACK MSG )

(PRESS START KEY ]

[PRINTING )

6-19

SENDING FAXES FAXTRANSMISSIONOPTIONS

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax

transmission while it is in progress. ECM transmissions are possible only between machines that

both have the ECM feature. If they do, you may send and receive fax messages that are

continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

Error Retransmission

Error Retransmission is helpful when the receiving machine does not have ECM. Even though

your machine can not check the integrity of the message, it will send the affected page(s) again

after occurrances of accidental noise have caused an error.

This feature is available only for memory transmission using Super Quick-Scan (see

page 6-6-10).

1. Press Function.

2. Press 5.

3. Press 4.

4. Press --_ (left an'ow) or _ (right

arrow) to choose either ON or OFF.

Example: ON.

5. Press Set.

6. Press Stop to exit.

(09/12/1996 15:25 )

[ I .TEMP. SETTINGS )

[ .USEROPTIONS)

(4.ERROR RE-TX ]

(ERROR RE-TX:OFF .))

"-( SELECT<-÷ SET)

( ERROR RE-TX:ON ]

(4. ERROR RE-TX )

6-20

FAX TRANSMISSION OPTIONS SENDING FAXES

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the fax nmchine is busy receiving or

transmitting from memory. This function saves you from having to wait until the incoming fax

has printed or the fax stored in memory has finished transmission. To use the Next-FAX

Reservation feature, insert the documents as you normally would and follow a few other simple

steps.

............................ f:0 #-yO_-R.irq.#-(T:)#_o-N-- _- 7:-C_-:i....?

Next-FAX Reservation can not be used when there are documents in the document

feeder awaiting Delayed Transmission or Polled Waiting or when the Interrupt

function is in use.

When you are making a call using Next-FAX Reservation, you can dial manually,

or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use

One-Touch dialing, the screen will display only the number of the One-Touch

number you are using, such as ".01" and not the name of the person you are

calling. Similarly, if you use Speed-Dialing, the screen will show you only the

Speed-Dial number, such as "#02".

You can set the resolution for Next-FAX Reservation by pressing Resolution, but

you can not change any settings using the Function key. (For example, you can

not change a setting for multiple resolution transmission by using function mo de.)

To cancel a Next-FAX Reservation, remove the documents and press Stop.

1. Insert the documents into the

feeder.

2. Enter a fax number.

3. Press Start.

4. Press Set.

='D " 'v 'VV "O'_'r

_=i.t_i ,]m.Jr;_i[,'_i,m.%_'_,,-u

(;-_P_-E(_E IV I N G P.01 ]

C_ER No & START )

( 14155551234 ]

C_Pi_ESS_-S__t- _'-i )

N E XT - FA,X,. RE S E,R,V,D .J

(T_t)_l A L I NG )

_1_9/12/1996 15:2"[5 _-)

If a One-Touch or Speed-Dial number is selected that is not stored, a warning beep will

sound.

6-21

RECEIVING FAXESAND OTHERCALLS BASICSETUPTORECEIVEFAZES

7. RECEIVING FAXES AND OTHER CALLS ......

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are four different answer modes for your fax machine. You may choose the mode that best

suits your needs by pressing the Mode button repeatedly until you have changed the Auto and

F/T lights to the setting you want to use. For more detailed information about a particular mode,

please refer to the page number in the right column.

Note: the lighted indicators mean O =not selected "_" =is selected and lit

Mode

1. Manual

(manual receive)

2. Fax

(automatic

receive)

3. Ffr

(Fax/Telephone)

4. TAD

(External

Telephone

Answering

Device or

machine)

Light

0 Fax

TAD

0FIT

"0" Fax

TAD

0FIT

0 Fax

TAD

.O FIT

"0_ Fax

-TAD

_O. FIT

How It works

You control the phone line

and must answer every

call yourself.

The fax machine

automatically answers

every call as a fax.

The fax machine

controls the line and

automatically answers

every call. If the call is a

fax it will receive the

fax. If the call is not a

fax it will ring for you to

pick up the call.

The answering machine

controls the phone line

and answers every call.

As soon as the TAD

answers, the fax machine

listens for fax tones. If it

hears them it will take

over the call and receive

the fax message.

When to use it

Use this mode when you

are using a computer

modem on the same line or

if you receive very few fax

messages. You can also use

this mode with Distinctive

Ringing.

For dedicated fax lines.

You can not receive a voice

call but you can call out.

This mode is for when

you are not using an

answering machine.

You can not have an

answering machine on

the same line, even if it

is on a separate jack on

the same line. You can

not use the telephone

company's Voice Mail in

this mode.

You must have an external

answering machine

plugged into the fax

machine for this mode to

work properly. It will not

work with the telephone

company's Vmce Mail

services. The TAD mode

can be set so you have time

to answer calls before the

TAD picks up. You do not

have to change modes

when you are in or out.

Page #

7-2

7-3

7-13

*NOTE: •In TAD mode the Ring Delay and Ffr Ring Time settings on the fax machine do not

apply! The number of rings is set on the external answering machine, which overrides

the settings on the fax machine.

•In F/T mode you must set the Ring Delay and Ffr Ring Time. If you have extension phones on the

line, set the Ring Delay to 4 rings.

7-1

;BASIC SETUP TO RECEIVE FAXES RECEIVING FAXESAND OTHERCALLS

Manual Reception (Manual Mode)

When you set the Answer Mode to Manual, you must answer each incoming call yourself. Here

is what you should do when using Manual Mode:

If You Get a...

1. Regular phone call

2. Phone call and request

to send a fax

3. Fax tone...

Then You Should...

Talk as you normally would.

Press Start when finished talking, and replace the handset.

Note: Sender must also press Start.

Press Start, and replace the handset.

Automatic Fax Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON).

Select this mode by pressing Mode.

Setting the Ring Delay

You can set the number of rings before the fax machine will answer the line.

_,'4:k'_.lllie] "J"_:[.$_

l. Press Function.

2. Press 6.

3. Press 2.

Press -9= (left arrow) or ,,.-- (right

arrow) repeatedly until you find

the number of rings you want.

Example: 00.

When you set 00, you can receive your

incoming faxes with no rings.

Press Set.

Press Stop to exit.

m i --I=I D][.:]_ _'_VAv,vjI tt_"1 "-[e]v,V,r..n_

( 09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

( 6.TEL OPTIONS )

([RING DELAY :02 )>

(:SELECT <--.->& SE_T_-)

___.RING DELAY:O0 )

(2.RING DELAY

LI11111r ZLZZi :::S__

7-2

RECEIVING FAXESAND OTHERCALLS BASICSETUPTORECEIVEFAXES

The FIT Switch (Fax/Telephone Mode)

When you share one line for your telephone and fax machine, in the Ffr switch mode, the fax

machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

I Incoming Call I

The fax machine

picks up after Ring I All extensions in the home I

Delay elapses. I will ring for 0-4 rings I

I (Ring Delay-see page 7-2).

The fax machine picks up

the call and automatically

detects whether it is a fax

or voice call.

You pick up any

extension within Ring

Delay selection.

I ou must manually I

determine if it is a

voice or fax call.

Automatic I

fax caw

IFax reception is

automatically

activated.

Voice call or

manual fax call

I The fax message

is received. I

The caller may

hang up, but

the F/T ringing

will continue

for 10-60

seconds.

Only the fax handset

rings (double ring)

for you to pick up.

The handset will ring

for 10-60 seconds

(F/r Ring Time-see

page 7-4).

The caller stays

on the line through

the entire 10-60 second

Ring Time.

IThe fax mode ]

is activated.

I The caller may hang up. I

Automatic or

manual fax call

A) If you are at the

fax machine, press

START.

B) If you are at an

extension phone,

you can transfer

the fax call to the fax

unit by pressing your

Remote Activation

Code (three digits-see

page 7-10-12).

I Y°u pick uP I

the fax handset.

Talk as normal,

or press Start

key to receive a

manual fax.

Voice call

I Talk as I

normal. I

7-3

BASIC SETUP TO RECEIVE FAXES RECEIVING FAXESAND OlHER CALLS

Setting the FIT Ring Time

You can specify the maxinmm time you want the fax machine to ring (double ring) to notify you

after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds.

During this time, only the fax machine will ring. No other phones on the same line will ring.

1. Press Function.

2. Press 6.

3. Press 4.

4. Press -'9 (left arrow) or ,,.--(right

arrow) repeatedly until you find

the setting you want.

Example: 10 sec.

( 1.TEMP.SETTINGS)

( 6.TEL OPTIONS ]

( 4.F/T RING TIME )

_( RING TIME:20 SEC ] h

(SELECT+ + SET

( RING TIME:IO SEC ]

5. Press Set. ( 4.F/T RING TIME )

6. Press Stop to exit.

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth

and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports

you print. The initial setting is ON.

1. Press Function.

2. Press 5.

3. Press 1.

4. Press --9 (left arrow) or ..-- (right

arrow) to choose ON or OFF.

Example: OFF.

• Jt "•TY • • YY

Illll i • I1 _1!',1illiT-'%i, i I1111 [ili I

( 0911211996 15:25 )

_"_J. UD:ER OPTIONS )

(- _I'. SMOOTH I NG )

(( SMOOTHING:ON ))

( SELECT <-- "-> & SET )

(SMOOTHING:OFF )

5. PressSet. ( I.SMOOTHING

6. Press Stop to exit.

7-4

RECEIVING FAXESAND OTHERCALLS BASIC SETUP TO RECEIVE FAXES :,

Setting the Size of the Recording Paper

There are three different settings for the size of the recording (printing) paper. The machine will

automatically reduce and print the incoming data according to the size setting of the recording

paper.

, • ","

1. Press Function.

2. Press 5.

3. Press 6.

Press --q (left arrow) or _ (right

arrow) to select either LETTER,

LEGAL or A4.

Example : A4

Press Set.

See the REDUCTION setting in Function

menu 5-5. (See page 7-6.)

Press --9 (left arrow) or ..-- (right

arrow) to select either AUTO, 100%,

93%, 87%, or 75%.

Example: AUTO

mill ::11D1_1_ Ir.'y&v,vjI I I_1 -"[e__v,'Jl_

( 09/12_/1-996 15:25 )

(I. TEMP :,S_I:'f]_'N-G-S )

( 5.USER _)#TlO'_S ........._)

( 6. RCD P/_#ER _" ..........°'--]

( RCD PAPER:LETTER I_

(( SELECT e -> & SET

(,REDUCTION:AUTO )_(

"_( SELECT <- "> & SET )

( REDUCTION:AUTO ]

Press Set. (6. RCD PAPER "

Press Stop to exit.

Regardless of the actual stze of the _ucor(hng p_q)c,, [he ut_lchmc _ tll calculate the

reduction ratio by this setting. So when you change the recording paper, you must

also change this setting to get the correct reduction. Your machine can be set to

receive incoming fax documents on only letter, legal or A4 paper.

II L !_tt[ltL L[LI_ L11i 1111] i3Z; !---

7-5

BASIC SETUP TO RECEIVE FAXES RECEIVING FAXESAND OTHERCALLS

Printing a Reduced Copy of the Incoming Document

You can avoid separating data even if the document is longer than the recording paper by using

this function to print a reduction of the document. There are two types of reduction: Auto

Reduction and Fixed Reduction.

Auto Reduction

Regardless of the original size of the incoming document, it will be reduced to fit on one page of

recording paper. The machine will automatically calculate the reduction ratio by taking into

account the size of the incoming document and the size of the recording paper you selected in

Function menu 5-6. (See page 7-5.)

Using Fixed Reduction Ratios

You can choose to have incoming documents regardless of the size of the recording paper. The

reduction ratios can be selected from among four choices: 100%, 93%, 87%, or 75%.

1. Press Function.

2. Press 5.

3. Press 5.

4. Press --_ (left arrow) or _-- (right

arrow) to select the reduction ratio

you want :

-If you want Auto Reduction,

choose "AUTO".

- Choose 93%, 87%, or 75% if you

want Fixed Reduction.

Example: 93%

- Choose 100% if you want to record

the same size.

5. Press Set.

6. Press Stop to exit.

(((

(

(09/12/1996 15:25 )

( 1. TEMP.SETTIN_-_ )

( 5. -- ]

( 5. REDUCTION )

REDUCTION:AUTO ))

SELECT <- "> & SET )

REDUCTION: 93% ]

5.REDUCTION

RECEIVING FAXESAND OTHERCALLS BASICSETUPTORECEIVEFAXES

]t)U t.tl) U.st' .AUTO l{u{_lt_J_[lOll 1o leduce lllCOllllllg doCUIIILqI[.S {o tl[ Oh tJl,t _a,t_t ol

recording paper, only as long as the original document is not longer than legal size.

If the original is longer than legal size, the data will not be reduced (see For Your

Information below) and will carry over to print on a second page.

When you use Auto Reduction and you receive an incoming document that is

smaller than your recording paper, no reduction will take place.

When selecting Fixed Reduction, you must consider the size of the recording paper

as registered in Function menu 5-6. (See page 7-5.) If you selected letter size, you

can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose

a reduction of only 93% or 87%. And if you selected legal size, you can choose only

93%.

FORYOORiNFORM,_Ti©N ......... i.-i -

Selecting the Ratios of Fixed Reduction

Otherparty sendsyoua documentthe

size of...

Letterdocument(8.5"xl1")

(mostlyDomesticcommunications)

A4 document(8.2"xl1.6")

(mostlyInternationalcommunications)

Legaldocument(8.5"x14")

Yourrecordingpapersizeis:

Letter

A4, Legal

Letter

Legal

Letter

Legal

Recommended Reduction

Ratio is:

93%

100%

87%

93%

100%

75%

93%

FOR YOUR INFORMATION

Reception into Memory (Out of Paper Reception)

If the multipurpose sheet feeder is empty, the LCD will display the message CHECK

PAPER. Then please add more recording paper. (See page 1-5~6.)

Your fax machine will store incoming faxes in its memory automatically if it runs out

of paper. The contents of the memory will be printed automatically when you replace

the new recording paper. The memory will not be lost as long as you do not turn off

the machine or disconnect the power

7-7

BASIC SETUP TO RECEIVE FAXES RECEIVING FAXESAND OTHERCALLS

Setting the Print Density

You can set print conditions with the following steps. Press --9 (left arrow) to make the print

lighter and _ (right arrow) to make the print darker. If the print is still too light or too dark,

you can adjust it further by turning the Print Density Dial located in the right corner under

the top cover. (Remove the drum unit to find the dial. See page 13-12 for more information.)

(09/12/1996 15:25 )

1. Press Function. ( 1.TEMP.SETTINGS ]

2. Press5. ( 5.USER OPTIONS -)

3. Press9. ( 9.PRINT DENSITY

The display will alternate f (-glmEImtlEJE]E]E][::_E]+)

messages. _( SELECT <" "> &SET )J

4. Use --_ (left arrow) or _ (right

arrow) to change the settings.

5. Press Set. ( 9 :P°'R I_N_i"_]__'T_ .....

6. Press Stop to exit.

Toner Save Function

This function lets you extend the life of the toner by conserving its use. When the Toner Save is

set to ON, the print appears somewhat lighter. This feature is also available when copying. The

default setting is OFF.

,,,,.I1_ LD][.1;,,]!_I6_1[!_,[e v]h_--

1. Press Function.

2. Press 5.

3. Press 7.

4. Press --_ (left arrow) or _-- (right

arrow) to select either ON or OFF.

Example: ON.

5. Press Set.

6. Press Stop to exit.

( 097I-2iT_9-di5 :25 )

_,1.TEMP.SETTINGS )

( 5.USER OPTIONS ,)

( 7.TONER SAVE ,,,)

_( TONER SAVE:OFF ))

( SELECT <- -> & SET )

TONER SAVE:ON --]

(7.TONER S'£q_

7-8

RI-Ci::IVING FAXESAND OTHERCALLS BASICSETUPTORECEIVEFAXES

Speaker Volume

There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting

controls the loudness of the fax machine's speaker, which is connected to the phone line. The

initial setting is LOW.

1. Press Function.

2. Press 6.

3. Press 3.

4. Press -_ (left arrow) or _ (right

arrow) to choose a setting either

OFF, LOW, or HIGH.

Example: HIGH.

_m | -"1:11.] f.1"JF_','A',vJII!I_1-"[e_v,,_qm

[ 0971-2"T:I'9"_'_-_'6--*-2B--'']

(1.TEMP.SETTINGS )

(6. TEL OP_FIONS ]

( 3. SPEAKER VOLUME )

(( SPEAKER: LOW I_

(SELECT <- ÷ & SET °`

(SPEAKER:HIGH .....

5. Press Set.

6. Press Stop to exit.

( 3.SPEAKER VOLUME )

Ring Volume

You can set the Ring Volume to either OFF, LOW or HIGH. The initial setting is HIGH.

Even if you select OFF, the Ring Volume is set LOW for FFI_ringing, Call Reservation ringing and

when the Distinctive Ringing mode is SET.

_J:l D " ,. i ,e A

1. Press Function.

2. Press 6.

3. Press 5.

4. Press -9 (left arrow) or ..-- (right

arrow) to choose either OFF, LOW,

or HIGH.

Example: LOW.

( 09/12/1996 15:25 ]

( 1.TEMP.SETTINGS )

( 6.TEL OPTIONS )

(5.RING VOLUME ]

( RING VOLUME:HIGH )_

( SELECT ÷ ÷ & SET J

( RING VOLUME:LOW

5. Press Set.

6. Press Stop to exit.

(5.RING VOLUME )

7-9

RECEIVING FAXES AND OTHER CALLS REMOTEACTIVATION

B) REMOTE ACTIVATION

What is Remote Activation

If you answer a call that is a fax message, you can use the Remote Activation Code to make your

fax machine take over the call. If your fax machine answers a telephone call that is for you, you

can use the Remote Deactivation Code to pick up the call at an extension phone. (You do not need

a code to take over a call at the fax machine.) You must use a touch tone phone.

FOR YooR]NF()l_M-,_ri©-Iq ........f_,:,-: _:: -"

Connecting an External or Extension Telephone

You may connect an external telephone to your fax machine, as shown below. Use the

"EXT."jack on your fax machine. Alternatively, you may wish to use this "EXT."jack

to connect a telephone answering device (TAD). An extension phone is a telephone

that is plugged into a separate wall jack on the same line.

External

Telephone

Extension

Telephone

If the external telephone is in use, the warning message EXT. TEL IN USE will be

displayed on the fax LCD. When the handset on the fax machine is picked up, an

alarm will sound. You can disconnect the external phone and switch to the fax

machine's handset by pressing Hook.

Using Remote Codes

The Remote Activation Code (.51) is used m Ffr and TAD modes. The Deactivation Code (#51)

is used only in F/T mode.

I IIII1

7.10

REMOTEACTIVATIONRECEIVING FAXES AND OTHER CALLS

Using the Activation Code

When you are at the fax machine, you will probably answer incoming calls before your fax

machine or answering machine is programmed to pick up. If you answer a call and no one

seems to be on the line, assume it is a fax message. Do not hang up. You must activate your

fax machine to take over the call first. (If you are holding the fax handset, just press the Start key

and hang up.) If you are on an extension/external phone, press $51 and wait for your fax

machine to respond before you hang up. After 3 seconds you will hear receiving tones (chirps)

through the handset of the extension phone. Then hang up. You can repeat the code as many times

as needed. Your fax machine will take over the call and print the fax message. If your caller wants

to talk before sending the fax, you can have a conversation first and then activate your fax

machine with the code.

The Remote Activation Code also can be used by your callers. When you are using a TAD, your

outgoing message (OGM) should end with the statement "to send a fax, press $51". (See the

section on Connecting a Telephone Answering Device for more information.)

Using the Deactivation Code

When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones

(a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to

take over. Because it has already answered the call, only the fax machine will ring, extension

phones are no longer connected to the call. Pick up any phone on the line, except an external phone

connected to the fax machine.

To take over the call at the fax machine:

Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone

is trying to send you a manual fax, press the Start key and replace the handset. Your fax machine

will display RECEIVING and print the incoming fax message.

To take over the call at an extension phone:

Pick up the handset on another telephone and press #51 quickly during the silence between

the double ring pattern. When the fax machine hears the code it will stop ringing and let you

speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send

the call back to the fax machine ($51).

Making the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the same

key three times (Example: $$$ and ###). Although you can change the codes to any numbers you

want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match

any number you dial. If you try to dial a phone number that includes the Activation Code, your

fax machine will go into receiving mode.

Troubleshooting

Sometmles other equipment on your phone line reserves a key that is in the Activation or

Deactivation code. (Some answering machines reserve the "$" key.) If the code you use to retrieve

messages from your answering machine causes the line to be disconnected, try changing the

Remote Codes. Change $51 to ### and #51 to 999. The Remote Activation and Deactivation Codes

may not work with some telephone systems or telephone sets.

NOTE: If you accidentally pick up an extension phone when a fax message is being received, you

may disrupt the transmission or render some portions unreadable.

7-11

RECEIVING FAXES AND OTHER CALLS REMOTEACTIVATION

Changing and Registering Remote Codes

1. Press Function.

2. Press 7.

3. Press 5.

Press --9 (left arrow) or =..-- (right

arrow) to choose ON or OFF.

Example: ON.

Press Set.

Enter new remote code to activate.

(Factory setting is *51.) Then press

Set.

Enter new remote code to

deactivate. (Factory setting is #51.)

Press Set.

Press Stop to exit.

m i,"1:41D][z]WI"-¥AVJ II !.1-" [e_v,h,m_

F+O97+I+_7+[zJ96++1-5{25 ]

( 1.TEMPJSETTiNGS ++]

[ 7.SETU# SYSTI_M )

C-5 .'_R-_MOTE CODE ]

[ REMOTE A_T.:ON )

_(+ SELECT <" +' & SET ]_

("R+E-MO:tE+°A+_+P.--+O_..........]

][Iml -:-- -

-7-12

CO NECrI OArE EP ONE SW RINaDEVlC ¢r RECEIVINGFAXESAND OTHERCALLS

C) CONNECTING A TELEPHONE ANSWERING DEVICE

(TAD)

How to Use an External TAD with the Fax

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the

incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears

them, it will take over the call and receive the fax message. If it does not hear fax tones, it will

let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings (2 rings are recommended). The fax machine can not hear

the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only

8-10 seconds of CNG calling tones are left for the "handshake". So you must strictly follow the

instructions for recording your OGM.

You must erase the incoming messages frequently on your TAD. When the TAD's memory is full

it will not answer any incoming calls (fax or voice).

Set your fax machine's answer mode to TAD (Fax and Ffr lights on).

FOR YOUR INFORMATION :=_

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below. Use the

"EXT."jack on your fax machine.

- Do not connect a TAD elsewhere on the

same phone line. This will cause

problems because your fax machine and

TAD will both try to control the line.

7.13

RECEIVINGFAXESAND OTHERCALLS CONNECr NOArELEP ON SWERINaDEVIC r

Flowchart of External TAD Reception

I Incoming Call]

The call is picked up

by the external TAD.

(Maximum 4 rings.)

The external TAD

outgoing message

begins.

Fax reception is

automatically

activated by

fax tones.

The fax message

is received on

paper.

Auto

dialed

fax call

Voice call l

I he caller leaves a

voice message on the

external TAD,

.a-- Tua,

dialed

fax 711

The caller must

press your Remote

Activation Code

to activate the

fax machine.

I ] The fax message is

__ j , received on paper.

The caller

can also

send a fax message.

Hookup

There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.

The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your fax

machine can not work properly if you plug the TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack

labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled

EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone

line and not for telephone set.)

3. Put your fax machine in TAD mode by turning both the Fax and Ffr lights on.

4. Set your TAD to 4 rings or less. (The fax machine's Ring Delay setting does not apply).

5. Turn the TAD's Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained below.

Recording the TAD's Outgoing Message (OGM)

The TAD's outgoing message is important because it must be set up to handle two kinds of fax

receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able

to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people sending manual

faxes:

"After the beep, leave a message or send a fax by pressing .51."

NOTE: Do not assume that most callers send faxes automatically. Many people do not realize

they are not sending fax tones when they lift the handset or press the Hook key. Also,

some machines may not send fax tones.

I7-14

DISTINCTIVERINGING RECEIVING FAXES AND OTHER CALLS

D) DISTINCTIVE RINGING

Distinctive Ringing

What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several

different numbers on one phone line, so you can have a separate number for your fax machine.

Each number has its own distinctive ringing pattern. This way, when you get an incoming call,

you can identify the number being called by its ring. Your local telephone company can provide

more information about this service. The service is usually offered as a monthly charge to your

normal telephone bill.

What is the Advantage of Using the Distinctive Ringing Function ?

Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the

same line. It is much easier for your callers who dial manually. The fax machine will answer with

receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds

to hear fax tones (Ffr mode). And the people who call to talk on your main number, will not have

to talk to your fax machine. Basically, it gives you two independent numbers without the higher

cost of a second line.

Can My Fax Machine Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern

of an additional phone number on the line. The number you register must be the number you want

to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will

be able to identify its own incoming calls and automatically receive faxes at that number. You can

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF

temporarily and then turn it back ON. When you move or get a new fax number, change the

distinctive ringing mode to SET so you can register the new number.

How Will the Fax Machine Treat All Other Numbers?

As long as the fax machine is set to Manual mode and you have registered its distinctive ringing

number, the fax machine will answer only the registered number. When a call comes in

to your main number (or additional distinctive ringing numbers), all the phones will ring until

you or an answering machine pick up the call. (See the chart on page 7-16.)

If you w ant the fax machine to allow a telephone answering device (TAD) to answer _ the main

number(s), you must leave the fax machine in Manual mode. You can plug the telephone

answering device into either the EXTjack of the fax machine or into a separate phone jack. If the

TAD is in the EXTjack, you will not hear the first two rings on the TAD. The TAD must be set

to its maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered

distinctive ringing number before the fax machine has time to recognize the ringing pattern.

If you change the answer mode on the fax machine to Fax or F/T, that setting will override the

Distinctive Ringing setup. In Fax or Ffr modes, your fax machine will answer all the

phone numbers (including its own ring pattern).

7-15

RECEIVING FAXES AND OTHER CALLS DISTINCTIVERINGING

How Does the Distinctive Ringing Function Work ?

Your telephone number will have the standard ring pattern of long long, while the new number

could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will

not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring

as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine

will answer and automatically receive the fax message. Otherwise, you will hear the extension

phones and the fax machine continue to ring. The fax machine always listens to at least two ring

patterns before it answers, so do not pick up the phone during that time. You will quickly learn

to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either

you or a telephone answering device can answer the main number(s).

Flowchart of an Incoming Call

Registered

Distinctive

Ringing Number

Fax machine automatically

receives and prints fax

message.

I Incoming Call I

All extension phones ring,

fax machine is silent.

(The answer mode must

be Manual.)

I I

I YOU answer the call. I

Main number and other

Distinctive Ringing Number(s).

I Fax machine begins l

ringing on third ring.

I I I

l Telephone Answering

Device (TAD)

answers the call.

Which Phone Number Should I Register?

It is a good idea to keep your old number for its original purpose and to register the new number

as your fax number. Remember to give the new fax number to your customers and colleagues.

What Must I Do to Set up Distinctive Ringing?

To use the Distinctive Ringing feature you must:

1. Get the distinctive ringing service from your telephone carrier.

2. When your distinctive ringing number is available, register it in the function called Setting

the Distinctive Ringing Function.

3. Keep the fax machine in Manual answer mode (both Fax and Ffr lights turned off.)

7-16

DISTINCTIVERINGING RECEIVING FAXES AND OTHER CALLS

Setting the Distinctive Ringing Function

This function is a one-time procedure to register a distractive ringing number with your fax

machine. Your fax machine will answer the registered number automatically, simulating Fax

answer mode on a dedicated fax line. You can register only one number. Do not try to set up

this function if you do not have the distinctive ringing service. It may cause your fax

machine to malfunction.

This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE

will be on the display screen. Second, you must wait for a friend to call the distinctive ringing

number so you can register the ringing pattern. When a call comes in, do not pick up the handset

until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your

distinctive ringing number, press the Start key and check that the display says REGISTERED

before you hang up. If the caller dialed the other number, press the Stop key and hang up to try

again.

Before you begin this function:

1. Ifyour fax machine is connected to a telephone answering device or to the telephone company's

Voice Mail system, disconnect it before you begin this function.

2. Have a friend ready to call your distinctive ringing number.

1. Press Function.

2. Press 6.

3. Press 6.

4. Press -._ (left arrow) or _(right

arrow) to find the SET mode.

5. Press Set.

6. Press Stop.

NOTE: The display should say

D/R SET MODE. Also, the

answer mode lights will

flash. You must now wait

for someone to call the

distinctive ringing fax

number.

7. When the phone rings, listen

carefully to check that the ringing

pattern is the one you want to

ring cycles) until the display says

PICK UP TO SET. Then pick up the

fax handset.

7-17

_. I="I':11d [.+uW_._A,,,_Ii W.-_._[e],,,_

(_'0_7i271996 15:25 )

(--I.T°i[B"h_._"E-i"T INGS )

(6.TEL OPTIONS )

( DISTINCTIVE:OFF ])(

-( szt.ZCT,- s r)

( DISTINCTIVE:SET )

(6.DISTINCTIVE )

(-D/R SET MODE )

(PICK UP TO SET )

([ START TO SET )))

(STOP TO CANCEL

---:EIVING FAXES AND OTHER CALLS DISTINCTIVERINGING

8. Press Start to set.

Check that the display says

REGISTERED.

(If the other number was called,

press Stop to cancel.)

9. Hang up the handset.

(,REGISTERED

After you complete this one-time setup:

1. The Distinctive Ringing function automatically will be changed from SET to ON. Distinctive

Ringing operates in Manual mode, so you must keep the Fax and Ffr lights turned

off.

2. Be sure to have a friend call you on both numbers to test that everything is set up correctly.

3. If you do not complete this function by pressing the Start key to register a number, your

machine will stay in D/R SET MODE. So, if you decide not to register a number, you must

repeat Steps 1~6 and in Step 4 change the mode to OFF.

How to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a

telephone service that provides you with multiple numbers, each with a distinctive ring pattern,

on one line). You can change the distinctive ringing function setting to ON or OFF as needed after

you have registered the distinctive ringing number in the function called Setting the Distinctive

Ringing Function. To change the setting, repeat Steps 1~6; Step 4 is where you can select either

ON or OFF.

/L--:------- :::::::::::::::::::::::::::::::::::::: 7-18

CALLERID RECEIVING FAXES AND OTHER CALLS

E) CALLER ID

What is Caller ID?

Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone

number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You

can respond quickly to calls you missed, because Caller IDs are received and stored in your

machine's memory.

To get the Caller ID Service: apply for the Caller ID service at your local telephone

company.

The type of service varies from state to state and is determined by your telephone

company. Your particular service may display only the caller's phone number or the

caller's number and/or name.

Advantages of Caller ID

For Business

All businesses profit from aquicker response to customer calls. Businesses that provide mail

order services, money-lending services or provide confidential information, can protect themselves

from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

How Does Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the Display shows you the caller's phone number (or caller's name m

certain states). You will know who is calling before you pick up the handset or before your

machine automatically receives the call. Once you pick up the handset, the caller's ID

disappears. If both the caller's phone number and name are received, only the name will appear

on the Display. You will see the first 16 characters of the number or name.

Helpful Hints • If OUT OF AREA appears on the Display, it means that the call came from

outside your caller ID service area.

• If PRIVATE CALL appears on the Display, it means the caller intentionally

blocked the transmission of his/her ID.

• Ifno caller ID was transmitted toyour fax machine, CALL PICKUPwill remain

on the display.

NOTE: Please set the number of rings to more than 02 to use Caller ID. If you set the number

of rings to 01, you can not receive the Caller ID.

7.19

.. RECEIVING FAXES AND OTHER CALLS CALLERID

The Caller ID is Stored in Your Machine's Memory

The machine can store a maximum of the last 30 incoming caller IDs in the inemory, along with

the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID infornmtion stored in the memory can be scrolled through on the display.

And you can also print the Caller ID list and review calls you received by checking the Caller

IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in

certain states), and type of call (Comment). (See page 7-21-22.)

Scanning through the Caller IDs stored in Memory

You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4

below by pressing the Shift and Tel-index keys simultaneously.)

_',(:t'b'lll[o]_:l:&"__

1. Press Function.

2. Press 6.

3. Press 7.

4. Press Set.

The Caller ID of the last call will appear

on the display.

If no ID is stored, the beeper will

sound and NO CALLER ID will appear

on the display.

5. Press -_ (left arrow) or _ (right

arrow) key to scroll through the

Caller IDs in the memory.

In this example, press the --9 key 5

times.

Pressing the --9 key will cycle

backward through the stored caller

IDs from the latest to the oldest. If you

press the -4= key when the oldest ID

appears, the latest one will appear.

The _ key cycles forward.

After 2 seconds, the date and time the

caller ID was received will appear.

_,.. 1."1:11D]F;']_ Ir_'YAV;jIIII_1-"[elvj'_

(09/12/1996 15:25 ]

[ 1.TEMP.SETTINGS ]

( 6.TEL OPTIONS ]

( :7-f(__ L-LE R I D ]

(30)1455551212 ]

(25)5555151

6. Press Stop to exit.

7-20

CALLERID RECEIVING FAXES AND OTHER CALLS

FOR YOUR INFORMATION

Clearing a Caller IDs Stored in Memory

For effective use of the memory, it is recommended that you clear the Caller ID stored

in memory by pressing Clear when the display shows the number or name.

Printing the Caller ID List

You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls

will be listed.

:4:k'i-']ll(el "J:_._

1. Press Function.

2. Press 3.

3. Press 9.

4. Press Set or wait 2 seconds until

you see the prompt at the right.

5. Press Start.

( 09/12/1996 15:25 ]

F_ITEMP.SETTINGS ]

[ 3.PRINT REPORTS)

(9.CALLER ID ]

( PRESS START KEY ]

( PRINTING

•Sample of Caller ID List

DATE

-01 09/04

02 09/04

03 09/04

04 09/04

05 09/04

06 09/04

07 09/04

08 09/04

09 09/04

10 09/04

11 09/04

TIME

13:45

CALLER ID

5551212

5551111

5551010

5552222

5552323

5550000

5551212

5551234

5551010

5550101

CALLER ID LIST

NAME

KOUJI

SMITH

KOUJI

SMITH

JONES

ITIME

NAME

FAX

TEL

TAKEYAMA

SHARON

TAKEYAMA

SHARON

JENNIFER

: 09/i_/1996 14:05

: BROTHER

: 908-469-4547

: 908-356-8880

COMMENT

TEL RX

TEL

TEL RX

TEL TX

7-21

RECEIVING FAXES AND OTHER CALLS CALLERID

The Caller ID is Stored in Your Machine's Memory

The machine can store a maxinmm of the last 30 incoming caller IDs in the memory, along with

the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be scrolled through on the display.

And you can also print the Caller ID list and review calls you received by checking the Caller

IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in

certain states), and type of call (Comment). (See page 7-21~22.)

Scanning through the Caller IDs stored in Memory

You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4

below by pressing the Shift and Tel-index keys simultaneously.)

_t!-"1:11D]b%1IL'VAvA III tlg']-"[e_vAvj,m-.

1. Press Function.

2. Press 6.

3. Press 7.

4. Press Set.

The Caller ID of the last call will appeal'

on the display.

If no ID is stored, the beeper will

sound and NO CALLER ID will appear

on the display.

5. Press -9, (left arrow) or P-_ (right

arrow) key to scroll through the

Caller IDs in the memory.

In this example, press the -._ key 5

times.

Pressing the _ key will cycle

backward through the stored caller

IDs from the latest to the oldest. If you

press the --9 key when the oldest ID

appears, the latest one will appear.

The ..- key cycles forward.

After 2 seconds, the date and time the

caller ID was received will appear.

(09/12/1996 15":25 )

(1.TEMP.SETTI°NG-S ......,-)

( 6.TEL OPTIONS :-i ")

( 30)1455551212 )

(25)5555151

6. Press Stop to exit.

'_rllIUU-:::-[2-.L q_

7-20

RECEIVING FAXES AND OTHER CALLS CALLERID

NOTE: "TX" means Transmit, "RX" means Receive.

CONTENTS OF THE LIST:

DATE & TIME _)

CALLER ID _

NAME (ONLY WHEN AVAILABLE) (_

COMMENT (_

COMMENTS WILL INCLUDE:

• TX means your machine sent a fax message when it was polled or called.

• RX means your machine received a fax message (except Polling or Call Reservation).

•TEL means you answered a telephone call at your fax machine, external TAD or external phone.

• BLANK means the call was not answered or you answered on an extension phone.

F) RECEIVE PASSWORD

If you set this function to ON, you can prevent reception of"junk faxes" that can interfere with

your daily operations. However, then your machine will receive only faxes from sending machines

whose fax number is registered as one of your One-Touch numbers. (Your machine compares the

last four digits of the sending fax machine's number to the fax numbers stored in your One-Touch

keys.)

Turning Receive Password ON or OFF

You can set receive password status to ON or OFF.

1. Press Function.

2. Press 7.

3. Press 7.

4. Press --_ (left arrow) or _'_ (right

arrow) to choose ON or OFF.

Example: ON.

5. Press Set or wait for two seconds.

6. Press Stop to exit.

-- I" !:1 D][,"];dlIK.,V&v,vJIII I_'] ' _•],','_,i

(ii]b9]--i2/i997 15"25 ]

(1.TEMP.SETTINGS ]

( 7. SETUP SYSTEM ' ]

( 7.SET PASSWORD )

[ RX PASSWORD:OFF )](

"*[ SELECT <- ÷ & SET )

( RX PASSWORD:ON ]

( 1.SET PASSWORD )

I n M11y?_'_ -- - 7-22

HOW TO USE THE COPY FUNCTION

8. HOW TO USETHECOPY FUNCTION

Making Single and Multiple Copies

Use thin function to make a single copy or multiple copies. When making copies, make sure the

text or image on the original document is not too close to the edge. Your fax machine can not read

anything closer than 1/8 inch (4 ram) from the edge of the paper. Original documents should be

straight and not wrinkled or they may jam. Also, do not pull on the paper while copying is in

propress. This may distort the image and damage your machine.

Set the resolution to either PHOTO, FINE or S.FINE. If you select STANDARD, the resolution

will change automatically to S.FINE. However, when you make a single copy and select S.FINE,

the resolution may change automatically to FINE in case memory is used for memory transmission.

Make sure there is enough recording paper in the machine. And when making multiple copies,

do not let the receiving tray become overstacked. Remove copied paper from the receiving tray

frequently.

NOTE: If you purchase the optional 1 or 2 MB of memory for your machine, the copy function will

include an additional step allowing you to sort multiple copies.

Making a Single Copy

Use this function to make a single copy.

1. Insert the documents face down

into the feeder.

w,,,: I_',]m:r,vi,',va,_-_'_[o_v,,,,u

( 09/12/1996 15:25 ]

LFAx: .o. START

(( coPY: PRESScoPY)

2. Press Copy.

3. Press Copy or just wait for 5

seconds.

No.oFcoP,,:s:o, ))

"'( ENTER & COPY KEY)

(_ COPYING

(COPYING P.01 )

( COPYING P.02

8-1

l[q]ll] I rII llrr_ J

HOW ]-0 USE THE COPY FUNCTION

Making Multiple Copies

1. Insert the documents face down

into the feeder.

2. Press Copy.

3. Enter two digits for the number of

copies you want using the number

keys (Max. 99 copies).

Example: 05

4. Press Copy or just wait for 5

seconds.

mp II;14 D][,.1r,1f'_'V&VJII11_1-"[elv,v_

(- 09/12/1996 15:25 ]

C FAX: NO. & Si__,_R_* ]-,._

C coPY: PRESS COPY ) J

_::;_NO.OF COPIES:01 I)

_-:--_-NTER& COPY KEY-

Reducing and Enlarging Copies

Use this function to make reduced or enlarged copies of a document. Select Auto Reduction

(AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the

recording paper. To enlarge or reduce a document, select one of the enlargement/reduction

ratios: 200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%. If you want to reproduce the same

size, select 100%. When enlarging, any portion that extends outside the edge of the recording

paper will be cut off.

1. Insert the documents thce down

into the feeder.

2. Press Enlarge/Reduce. ir-

k,.

3. Press _ (left arrow) or m.- {right

arrow) to choose the setting.

- IfyouwantAuto Reduction, select

AUTO or the reduction or

enlargement ratio.

Example: 93%

4. Press Copy.

(

09/12/1996 15:25

FAX: NO. & START )_

COPY: PRESS COPY,) J

ELG/RDC:AUTO ]_

SELECT e÷ & COPY )

ELG/RDC: 93% )

(( NO.OF COPIES:01 ]_

( ENTER & COPY KEY )

8-2

HOW I0 USE THE COPY FUNCTION

5. Enter two digits for the number of

copies you want, using the number

keys (Max. 99 copies).

Example: 05

6. Press Copy or just wait for 5

seconds.

( NO.OF COPIES:_5 )

COPY STACK

.... : _: -.,i2:;_:--_ -1" :FOR-Y(::)UR INFORMATION

What to Do When You Get a MEMORY FULL Message while Making

Copies.

When you are making copies, if the memory becomes full and the display will show

PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can

make only a single copy that is not reduced or enlarged.

8.3

[ ....

POLLING L

9. POLLING

FOR YOUR INFORMATION

What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use

your machine to "poll" other machines, or you may ask someone to poll your machine.

The party who polls pays for the cost of the call.

How Does It Work ?

First all parties set up their fax machines so that they can accommodate polling.

Then one party leaves documents in the fax machine so that the other party can call

and have the documents sent to them.

Polling Polled side

Call

Receive document

When to Use Polling

Use polling to control the cost of who pays for sending a fax.

1. If you want to pay for the cost of the call: Send faxes to other parties as you

normally would, and if another party has documents to send you, ask if you can

poll for them.

2. Ifyou want others to pay for the cost ofthe calh Ask them to poll your fax machine

for documents they want, and have them fax any documents that you want.

*There are some fax machines that will not respond to the this function.

Helpful Hints Using Polling Effectively (Examples)

Problem No. 1: You want another party to send you a long fax, but they do not

want to pay for the call.

Solution: Ask them to leave the document in their fax machine so you can

poll for it.

Problem No. 2: Sales representatives have difficulty sending faxes to the head

office's fax machine because it is busy much of the time.

Solution: Head office can poll the sales representatives' fax machines.

Problem No. 3: Because of the time or location, it is cheaper for someone to call

you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and offer to pay for

the call at their lower rate.

III

9-1

POLLING

Polling Another Fax Machine (Calling)

Once you have set up polling, as described below, and the other party has set their fax machine

to POLLED WAITING, you can receive their documents automatically.

I IIIIIIII

Make sure no documents are in the

feeder.

1. Press Function.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press --9 (left arrow) or ..-- (right

arrow) to select Polling ON.

6. Press Set.

7. Press Stop.

8. Enter the fax number.

Example: One-touch dialing.

9. Press Start.

l i:i4'] m"Jr-.,_A,,,Jmi,_:[._','_-u

( 09/12/1996 15:25 )

(

( 1. TE--_\_=:_TT_INGS ]

_]:T_B P_.__E TT IN G S- ]

_IY=2:iP°b--LLi NG ]

[POLLING:OFF _

I SELE-C_ _L':_÷ & SET 1

( _ 0[ L°I_G :' 0 N )

(2. POLLIN-G ]

FAx NO.

C PRESS START KEY __ J

(NJ OFFICE )

(D IA(-i_NG

RECEIVING P.OI

Setting Up Polled Waiting (Being Called)

Polled Waiting is when you place a document in your fax machine and set your machine to allow

another fax machine to retrieve that document. Your fax machine will print a Polled Report

after the transmission.

iB i',,i:1D][-"]d!'_'i_llii !!,']:[e]_iU

1. Place the documents into the feeder.

2. Press Function.

3. Press 1.

4. Press 2.

(__AX: NO. & START_

C_COPY: PRESS COPY ]

(I.TEMP.SETTINGS

[, I.TEMP.SETTINGS )

((_. POLLI NG

9-2

POLLING

5. Wait for two seconds.

6. Press -9 (left arrow) or _ (right

arrow) to select Polling ON or OFF.

7. PressSet.

8. Press Stop.

9. Press Start and wait for the polling

call to come in.

(( SELECT <- ÷ & SET ]

( POLLING:ON ]

( 2. POLLIN_ ...... _.....................]

( PRESS START KEY ]

(POLLED WAIT_iNG ]

Delayed Polling

You can set the time when you want polling to take place. After you select POLLING:ON, press

Set, then press I and use the number keys to enter the time when you want polling to take place.

Make sure no documents are in the

feeder. 09/12/1996 15:25 )

1. Press Function.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press -_1 (left arrow) or _ (right

arrow) to select Polling ON.

6. Press Set.

7. Press 1.

8. Enter the time.

Example: 19:45 (7:45P.M.).

9. Wait for two seconds.

10.Press Stop.

11.Enter the fax number.

Example: One-Touch dialing.

12. Press Start.

The fax machine will wait until the

specified time to call.

(

( I.TEMP.SETTING_ .....]

( I.TEMP.SETTING_ ......]

( 2.POLLING ]

( POLLING:OFF )

_SELECT <--÷ & S_Y_) J

(POLLING:ON . -)

(2.POLLING :'_.............. ]

(1.TIMER )

(,,_ET"YiME=P_O:O0 )

I SET TIME=19:45 )

C"I--°'T_''_ ......"......[:[" "',J

( ENTER FAX NO. ]_

( PRESS START KEY ) J

(NO OFFICE ]

(09/12/1996 15:25 J

9-3

LPOLLING

Setting Up Polled Waiting with Super Quick-Scan

Before pressing Start, press Super Q.Scan so you can store your polled waiting document in the

memory. If you use Super Q.Scan to place the Polled Waiting documents into the memory, they

will not be erased automatically after they are polled. To erase them you must use the Cancel Job

function. (See page 6-11.)

Sequential Polling

This function is the reverse of Broadcasting, in which your machine sends a document to several

destinations. In a sequential polling operation, your machine will request documents from

several fax units in a single operation. After all the polling operations are finished, a Sequential

Polling Report will be printed automatically.

1. Make sure there are no documents

in the feeder.

2. Press Function.

3. Press 1.

4. Press 2.

5. Press "9 (left arrow) or _-- (right

arrow) to select Polling ON.

6. Press Set.

7. Press Stop.

Specify the destination fax

machines that you wish to poll by

entering the One-Touch key(s) and/

or Speed-Dial numbers, one after

the other, or pressing only a Group

number.

Example: Group key.

Press Start. Your machine will poll

each number or group member in

turn for a document.

(

(09/12/1996 15:25

( I.TEMP.SETTINGS )

(1.TEMP.SETTINGS ]

(2.POLLING

(POLLING:OFF )

(POLLING:ON ]

(2.POLL!N_ - ' :-:,;_:,;,]

(ENTER FAX NO. )-%

(PRESS START KEY J

(ALL BROTHER )

(DIALING

9-4

REMOTE FAX OPTIONS

10. REMOTE FAX OPTIONS __ .......

Since the machine can store incoming data as well as print it, you can use the convenmnt FAX

Forwarding, Paging and Remote Retrieval functions.

Setting Up Fax Storage

Set this function to "ON" if you want the incoming data to be stored in the memory as well as

printed. Since the data can be stored in the memory, you can use the Fax Forwarding, Paging,

and Remote Retrieval functions. It is a good idea to set the Fax Storage function to "ON" when

you go out. The initial setting is OFF.

1. Press Function.

2. Press 8.

3. Press 1.

4. Press ---I (left arrow) or _ Lright

arrow) to select ON or OFF.

Example: ON

5. Press Set.

6. Press Stop to exit.

m!" 14 _ _']'JIr.,_'&v,vjII !,'] -"[elV,.._

[" 09/12/1996 15:25 )

( 8.REMOT_E FAX OPT )

(1. FAX STORAGE )

(( FAX STORAGE:OFF ))

(, SELECT ÷ + & SET ]

FAX STORAGE:ON )

( 1.FAX STORAGE )

FOR YOUR INFORMATION

•When you have FAX STORAGE:ON, your incoming faxes will be stored in the

memory and the LCD will show the number of incoming calls:

(FA X i N H+E_+fiV+.-O*]:+]

• When you want to change the Fax Storage setting from ON to OFF and there is

fax data still in the memory, you will get the following message after you select

OFF:

(( ERASEAt_,FAX? )

( 1.CLEAR 2.EXIT )--"

If you select 1 you will erase all the fax data in the memory and the function will be

set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.

I II IIIIIIIIIIIIIIII II II I10-1

REMOTE FAX OPTIONS

PaginglFax Forwarding

Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax

messages have been received into memory. (Function menu 8-1 to ON, see page 10-1)

How Paging works (Paging ON)

I Incoming fax I

IThe fax is stored in the memory.

I function is activated.

Paging

The fax will dial the registered pager

telephone number.I

Once connected the fax dials your

registered PIN number

(Personal ID number).

Your personal pager is activated.

How Fax Forwarding works (Fax Forwarding ON)

I Incoming fax I

The fax is stored in the memory. I

function is activated, I

Fax Forwarding

The registered fax forwarding number I

is dialed, I

Once connected the machine sends I

the fax tone to another fax machine, I

The machine sends stored fax from I

the memory to forwarding location. I

1. You cm_ ,tot wate either Paging or Fax Forwarding ; they are very similar features

and can not be used simultaneously.

2. If Paging is ON, you will be paged every time a fax message is received into the

memory.

10-2

REMOTE FAX OPTIONS

Setting Up Paging (Registering the Paging Number)

1. Prc_ Function.

2. Press 8.

3. Press 2.

4. Press --_ (left arrow) and D.- (right

arrow) to select PAGING.

5. Press Set.

.Enter a paging number up to 20

digits (this is the telephone number

of your pager), followed by two #

signs. Do not include the area code

if it is the same for your fax machine

and pager.

Example: 18002844329##.

7. Press Set.

8. Enter a PIN (Personal Identification

Number), #, press the Redial/

Pause key, your fax telephone

number, and ##.

Example: 12345#-19085551234##.

- If you do not use a PIN, you must enter

the telephone number of your fax

machine. Press Redial/Pause before

entering your fax number and add ##.

Example: -19085551234##.

9. Press Set.

• ' " • ?T • TT

i • I=/.] [-1"-..fW_'_lA] I II11[,,1.[eli,

(09/12-i 1"€]9"6Tg_-2 5]

(I.TEMP._ETT'tNGS )

( 8.REMOTE FAX OPT)

( 2. FAX FWD/PAGING 1

(OFF ))

(

"_( SELECT <- -> & SET )

(PAGING )

( PAG#: )_

(

"_( ENTER & SET )

(_°#: 180028443_29##_ )

(( PIN#: )_

(:ENTER & SET ]

_-'-_# - 19085551234## )

(2. FAX FWD/PAGING )

10. Press Stop to exit.

- Paging number and PIN number can not be changed remotely.

- Redial/Pause appears as a hyphen on the display.

I IR L10-3

REMOTE FAX OPTIONS

FoR YOUR INFORMAYION ...........

The PIN (Personal Identification Number)you enter depends upon the type of paging

company you use. There are generally two types of paging companies...

1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN#

plus your return fax telephone/fax number (or special alpha message).

PIN# Return# PIN# Alpha Message

For Example: 12345#19085551234## or 12345#329329329##

FAXFAXFAX

2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you

should use the PIN # in only for the return number or special alpha message.

Return# Alpha Message

ForExample: f9085551234## or ;2932932;##

FAXFAXFAX

* If your radio pager utilizes a PIN # then use satellite sequence above.

The "##" symbols at the end of the special message (or return #) are used to signify

the end the PIN #/Message.

Setting Up Fax Forwarding (Registering the Fax Forwarding

Number)

1. Press Function.

2. Press 8.

3. Press 2.

4. Press -_m (lef_arz'ow)and _ (right

arrow) to select FAX FORWARD.

5. Press Set.

_w. I; 14 D][-'liIIr'-¥&Vl I! I-']: [elYl, m_

(09/12/1996 15:25 ]

( 1.TEMP.SETTINGS ]

( 8.REMOTE FAX OPT )

( 2. FAX FWD/PAGING )

(( OFF )]

(SELECT ÷ ÷ &SET ]

( FAX FORWARD ]

( ENTER & SET )

10-4

REMOTE FAX OPTIONS

6. Enter a fax forwarding number up

to 20 digits.

Example: 18005551234.

( WD#:18005551234_ )

7. PressSet. ( 2.FAX FWD/PAGING )

8. Press Stop to exit.

What Is Remote Control Access?

When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages.

(See page 10-1.) But if you would like to activate or deactivate this FAX STORAGE feature, you

can control and program your fax by remote control. You can call your fax from any touch tone

phone, enter your remote access code, followed by programming commands.

Setting the Remote Access Code

The initial setting for the remote access code on your new fax is "1595". When you use the Remote

Access Code, you must press all four keys (three-digit number plus 5). Change the remote control

code and use it as a "secret password" to limit access to your REMOTE FAX OPTIONS.

i. Pre_ Function.

2. Press 8.

3. Press 3.

4. Enter a three digit number 000 to

999. The last digit, an asterisk, can

not be changed.

Example: 160_.

The three digit number nmst not be the

same as the remote activation and

deactivation codes. (See page 7-11-12.)

Example: When the remote access code

is 160., don't use 160 or 605 for the

activation and deactivation code.

5. Wait for two seconds.

6. Press Stop to exit.

mp II:1:1d[-']'J#"Ydk';]IIII_.%"[el';_

(09/12/1§96 15:25 )

( I.Y_MP.SETTINGS ]

( 8.REMOTE FAX OPT)

_3[REMOTE ACC_S-S ......)

( ACCESS CODE:!59_ ]

(IACCESS CODE:160_ )

(3.REMOTE ACCESS

....... IL 10-5

REMOTE FAX OPTIONS

How to Use Remote Access and Control Codes

1. Pickup the handset of a touch tone phone.

2. Enter your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code 1595 (factory setting). (See page 10-5.)

4. If you hear a long beep, it means your machine has received fax message(s).

If you do not hear a long beep, it means your fax machine did not receive

message(s).

5. As soon as you hear two short beeps, press a Remote Control Command. (See

page 10-7.)

Each time your fax machine completes an instruction, it gives two (2) short beeps

telling you to enter the next command; if you wait longer than 30 seconds to enter

the command, your machine will disconnect the line. If you perform a wrong

operation, you will hear three (3) short beeps.

6. When you are ready to exit remoto control mode, press 90 to reset your machine.

Remote Retrieval

If you have set your FAX STORAGE: ON to store incoming fax messages, you have the ability to

retrieve these fax messages from any remote group 3 facsimile machine.

Remote fax retrieval is accomplished via remote control access commands, which are described

in the remainder of this chapter.

•":......:_:-':::_:;:-:-:q_-_:"_;:"_::_'-__FOR YOUR INFORMATION

When to Press the Remote Access Code

Just after the line is connected, you should enter the remote access code from any

touch tone phone. Make sure that you enter the remote access code while you do NOT

hear any chirping sound of a fax machine. If the fax machine is set to MANUAL

mode, it will answer the call after about 20 rings (about 100 seconds). You will have

30 seconds to press the remote access code or the line will be disconnected.

10-6

REMOTE FAX OPTIONS

Remote Control Commands

You can control your fax machine with the following remote control commands.

Detail Operation

Remote control command

95 Changing Fax Forwarding

/Paging setting

1 OFF

2 Fax Forwarding

3 Paging

4 FAX FWD No.

5 FWD No. Confirm

6 Fax Storage ON

7 Fax Storage OFF

96 Retrieve FAX

1 Memory Status List

2 00 Retrieve all FAXES

2 "MSG No." 00

Retrieve by MSG

number

3 Erase FAX in the

memory

97 Check the receiving status

1 FAX

98 Change Answer Mode

1 TAD

2 Ffr

3 Fax

90 Exit

If you hear one long beep, the change is accepted. If you hear three

short beeps, you can not change it because the conditions (ex.

registering fax forwarding or paging number) have not been com-

pleted. You can register your fax forwarding number by using 4.

FAX FWD No. (see page 10-8). Once you have registered the number,

the machine automatically will turn to FAX FWD:ON mode. To

receive a Memory Status List, enter 961 (see page 10-8). Check the

List to make sure the Fax Forwarding number you registered is

correct. Then enter the confirmation command 955. Now the ma-

chine will start Fax Forwarding.

You can set FAX STORAGE ON or OFF.

You must call from a remote fax machine to receive the Memory

Status List or stored fax message(s). (See page 10-8.)

If you hear one long beep, you can erase fax message(s) from the

memory.

You can check whether your fax machine has received any fax

message(s). If yes, you will hear one long beep. If no, you will hear

three short beeps.

If you hear one long beep, you can change the Answer Mode. If you

hear three short beeps, you can not change it.

After a long beep, you can exit remote control.

Printing a Fax Message

You can print a fax message that is stored in the memory.

l. Press Function.

2. Press 8.

3. Press 4.

4. Press Start.

5. Press Stop to exit.

(FAX IN MEMORY:03 1

( I.TEMP.SETTINGS ]

( 8.REMOTE FAX OPT )

( 4. PRINTFAX )

( PRESS START KEY )

(:_PRINTING )

( 4. PRINT FAX )

LJLL_L_! _2r r%_.3_ _ ILL .... __LL .... iLL 10-7

REMOTE FAX OPTIONS

Retrieving the Memory Status List and Fax Messages Remotely

From a remote fax machine, you can retrieve your Memory Status List to see if you have any stored

fax messages in the memory. Then you can retrieve all or only specified fax messages that are on

the list.

1. Pick up the handset of a remote touch tone fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (159*).

4. As soon as you hear two (2) short beeps, press 961.

5. When you hear your fax machine through the handset responding with a fax tone,

press Start and hold the handset if you want to retrieve fax messages also. (If you

wish to retrieve only the Memory Status List, re__placethe handset.)

6. Your remote fax machine will print the Memory Status List. (See page 11-5.)

7. Look at the Memory Status List to see if there are any fax messages you want to

retrieve.

8. Press 96 2 as soon as you hear two (2) short beeps.

After 96 2, enter the two-digit message numbers from the Memory Status List

(Example: 01) and end by pressing 00.

Example: To receive NO.1 and NO.2 messages, press 96 2 01 02 00.

If you want to retrieve all messages, simply press 00.

Example: To retrieve all fax messages, press 96 2 00.

9. When you hear your fax machine through the handset responding with a fax tone,

press Start.

10.Replace the handset.

ll.Your remote fax machine will print the fax messages.

Changing the Fax Forwarding Number Remotely

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine's number.

3. When your fax machine answers with a beep, immediately press your Remote

Access Code (159.).

4. As soon as you hear two (2) short beeps, press 954.

5. Enter your new Fax Forwarding number using the number keys (up to 20 digits).

You can not register *and # as dial numbers. Use * to create a pause between

the dial numbers.

6. Press # after entering the new number.

7. As soon as you hear the next two (2) short beeps, press 961.

8. When you hear your fax machine through the handset responding with a fax tone,

press Start and hold the handset.

9. Your remote fax machine will print the Memory Status List. Look at the list to

make sure the new Fax Forwarding number you registered is correct.

10.If the new number is correct, wait for the next two (2) short beeps, and press 955.

(If the new number is incorrect, press 954 and reenter the number beginning at

Step 5.)

11.Replace the handset. Your new Fax Forwarding number is activated.

10-8

PRINTING REPORTS AND LISTS

1I. PRINTING REPORTSAND LISTS .................

You can print the following lists and reports under funcnon item 3. PRINT REPORTS.

Level one Level two Content Page

function function

The Activity Report lets you know

1. ACT.REPORT whether transmissions and incoming 11-2~3

faxes were received.

This report is a list of the names and

numbers that are stored in One-Touch

2. ALLDIAL and Speed-Dial memory, printed in One- 11-3 ~4

Touch and Speed-Dial number order.

3. TEL.INDEX

3. PRINTREPORTS

4. COVERPAGE

5. CALLBACK MSG

6. USEROPTIONS

7. XMITREPORT

8. MEMORYSTATUS

This is the same report as the All Dial

list printed in alphabetical order.

This report lets you to check the Cover

Page format.

This sample Call Back message allows

you to see the format.

The settings for Function 5 to 8 (USER

OPTIONS, TEL OPTIONS, SETUP

SYSTEM and REMOTE FAX OPT)

are listed.

You can choose whether the

Transmission Verification Report will

be printed after all faxes you send.

ON/OFF

Summary information and the amount

of occupied memory for items stored in

the memory will be listed.

6-15

6-19

11-4-5

11-5

9. CALLERID You can review calls you received by 7-21~22

checking this list.

NOTE: If the machine's engine has entered the sleep mode (see page 3-9) and has started to cool

down (the cooling fan may still be running), the machine will have to warm up before

printing the above lists and reports. The LCD will show WARMING UP.

Other Reports

The following reports are printed automatically, for your information.

Help List (By pressing Help on the control panel.)

Polled Report

Delayed Transmission Report

Broadcast Report

Sequential Polling Report

Transmission Verification Report

11-1

. PRINTING REPORTSAND LISTS

How to Print Reports and Lists

All the reports and lists may be printed as follows:

I II1|1

ip_j: I_ D][,"]dlr:¥Av, vjIIII_']: [e]h'_

(09/12/19'96 15i25 _}

i. Press Function. ( I.TEMP.S'ETTINGS )

2. Press3. ( 3.PRINT REPORTS )

3. Press the number of the level two (_ 1. ACT. REPORT )

function you wish to print. (PRESS START KEY )

Example: 1.ACT.REPORT.

4. Press Start. (__P R I NT I NG )

Activity Report Interval

An Activity Report can be printed at certain intervals that you specify. You can set the journal

period to "OFF", "6 hours", "12 hours", "24 hours", "2 days". "4 days" or "7 days". The Activity

Report will list all outgoing and incoming faxes (only the last 50) during that period. The factory

default setting is OFF.

After the Activity Report has printed at the preset interval, the information will be deleted and

can not be recovered. However, at any time between these scheduled reports, you can manually

print the Activity Report and the information will remain.

NOTE: Ifyour Activity Report is not listing all your transactions, select a shorter interval period.

1. Press Function.

2. Press 7.

3. Press 3.

Press --9 (left arrow) or _ (right

arrow) to choose the setting.

Example: 12 HOURS.

If you select seven days, you will be

prompted to choose the base day of the

week.

Press Set.

Enter the time to print in 24-hour

format using the number keys.

Example: 19:45 (7:45P.M.).

m I: 1:11D]f._];1Ir_*Ydkv,vAII!q.'_: [elY,rill

(- 09/12/1996 15:25

(1.TEMP.SETTINGS )

(__7. SETUP SYSTEM )

(3. INTERVAL

_( ACT.RPT. :OFF ]_

( SELECT <- -> & SET ]

( EVERY**_._ HOURS )

( START AT-:__-O_--O_O.... )

( START AT:19{45 )

11-2

PRINTING REPORTS AND LISTS

7. Wait for two seconds.

8. Press Stop to exit.

I ACTIVITY REPORT J

TIME : 09/12/1996 19:45

NAME : BROTHER

FAX : 4155554444

TEL : 4155554445

DATE TIME FAX NO./NAME

09/12 10:00 BROTHER BOSTON

09/12 10:10 NJ OFFICE

09/12 14:53 BROTHER BOSTON

BUSY: BUSY/NO

NG : POOR LIN

CV : COVERPAGE

DURATION

04:23

ESPONSE

CONDITION

CA : CALL BACK MSG

POL : POLLING

RET : RETRIEVAL

PAGE(S)

20 CV CA

01CV CA

RESULT

BUSY

COMMENT

Note : "TX" means Transmit, "RX" means Receive.

Printing the All Dial List

You can print a list of all One-Touch numbers and Speed-Dial numbers.

ALL DIAL LIST I

TIME : 09/12/1996 15:25

NAME : BROTHER

FAX : 4155554444

TEL : 4155554445

ONE-TOUCH DIAL

NUMBER

.01

*02

*03

*04

*05

FAX/TEL NUMBER

61-2018285881

234-5678

334-5566

DESTINATION

FAX I AUSTRIAN OFFICE

TEL I ABC COMPANY

FAX I HEAD OFFICE

14155551212 FAX NJ OFFICE

@:CHAIN

GROUP

11-3

PRINTING REPORTS AND LISTS

I ALL DIAL LIST 1

TIME

NAME

FAX

TEL

: 09/12/1996 15:25

: BROTHER

: 4155554444

: 4155554445

SPEED-DIAL

NUMBER

#01

I#o2_

FAX/TEL NUMBER I DESTINATION GROUP

5892786 Fil I BROWNE M.

1234567 iI W. COMPANY

03-256-1121 FAX TOKYO OFFICE

5555151@:CHAIN MANCHESTER __

Transmission Verification (Xmit) Report

The Transmission Verification Report can be used as proof that you sent a fax. It lists the name

or fax number of the receiving party, the time and date of transmission, and whether the

transmission was successful. The factory default setting is OFF.

OFF: The report will be printed automatically only ifan error occurs during transmission. Ifthe

report says "Result: NG" then send all the pages again. If the report says "Result: Check

readability of transmitted page(s) 02, 05" then send only pages 2 and 5 again.

ON: A report will be printed automatically. It is important to read the result of each report to

check that the transmission was successful.

_l-'l_ D][-']d !'-'VAVJ III I![-'1"[e],v,_.l-_

1. Press Function.

2. Press 3.

3. Press 7.

4. Press --9 (left arrow) or m,_ fright

arrow) to choose the setting.

Example: ON.

5. Press Set.

6. Press Stop to exit.

09/12/1996 15:25 )

( 1.TEMP.SETTINGS )

( 3.PRINT REPORTS )

7.XMIT REPORT )

(XMIT 'REPORT :OFF ))_

({SELECT (- --> & SET

( XMIT REPORT:ON )

7.XMIT REPORT )

11-4

I T I

PRINIING REPORIS AND LISIS

I TRANSMISSION VERIFICATION REPORT ]

TIME : 09/12/1996

NAME : BROTHER

FAX : 4155554444

TEL : 4155554445

15:25

DATE,TIME 09/12 15:24

FAX NO./NAME NJ OFFICE

DURATION 00:00:45

PAGE(S) 01

COVERPAGE

RESULT OK

MODE STANDARD

Memory Status List

The MEMORY STATUS LIST will show you summary information and the amount of occupied

memory for items stored in the memory such as Delayed Transmissions and Polled Waiting. You

will see the combined total of stored fax messages for retrieval. The available memory is expressed

as percentage of remaining memory.

I/1LIIuR_ 5IAIU5 LIbl I

TIME. 09/1211996 15'25

NAME: BROTHER

FAX : 4155554444

TEE : 4155554445

STORED IA,_E5 FOR RETRIEVAL

T_]]:i.L RECEIVED FROM #OFPAGES

MESSAGE Ol 09/1211996 12'00 0528242787 01

MESSAGE 02 09/12/1996 14'42 18002844329 03

IJl ' 10%

(A) (B)

MEMORY USED FOR FAX FEATURES

DESTINATION

TIMER 1) 23.45 (BROADCAST)

REDIAL WAITING i) BROTHER BOSTON

POLLING WAITING

FAX FORWARD NUMBER : 18005551234

# OF PAGES

Ol 10%

02 05%

02 12%

rl[MbR_ AVAILABLE

FktL _3_

}

<___

You received two FAX

messages;

(A) When the fax came in

(B) Sending party's

number

This shows that you have

three items in the fax's

memory for timer, polling

and redial transmissions.

This shows the Fax For-

warding number.

This shows the amount of

available memory.

11-5

REPLACING IHE TONER CARTRIDGE AND DRUM UNIT

12. REPLACING THETONERCARTRIDGE AND DRUM UNIT []

Toner Empty Indicator

When the toner cartridge is running low, the display will show CHANGE TONER and the Toner

Empty LED on the control panel will flash on and off to indicate the toner is low.

Display Toner Empty LED

b(oU[_ intell, FAX 3550

0SFine 0 FIT ,opY s, -_ [L M

-,,I Set Function Clear Ii,-- T¢-In_; Relo4utlon Mode Super QScan Help Entarge I

Reduce

!P! P! JI II I [ I I II I I JI II I

...... l ,fOl l f

o C_)(s_ ('s_ .... co,__,

The Toner Empty LED will light and the display will show CHANGE TONER and TONER

EMPTY alternately to indicate that the toner is empty. Once this indication appears, your

machine will not resume printing until you have installed a new toner cartridge.

Replacing the Toner Cartridge

The machine can print approximately 2,200 pages with one toner cartridge. When the toner

cartridge is running low, the display shows CHANGE TONER. The machine is supplied with a

starter toner cartridge that must be replaced after 1,000 pages.

NOTE: • Actual page count will vary depending on your average document type (i.e.: standard

letter, detailed graphics, etc).

• It is recommended that you always keep a new toner cartridge ready for use for when

you see the toner low warning.

• Discard the used toner cartridge according to local regulations. If you are not sure of

them, consult with Brother Customer Service. Be sure to seal the toner cartridge

tightly so toner powder does not spill out of the cartridge. When discarding used toner

cartridges, keep them separate from domestic rubbish.

• It is recommended that you clean the machine when you replace the toner cartridge.

12-1

REPLACING THETONER CARTRIDGE AND DRUM UNIT

Follow these steps to replace the toner cartridge:

1) _

I : ON 0: OFF

1) Turn offthe power switch and unplug the

power cord.

Drum unit

•Inside of the machine

2) Open the top cover. To remove the drum

unit, hold each side of the drum by its

handles and gently lift the drum forward

toward you.

NOTE

• Make sure the top cover is completely

open, by lifting it until the latch clicks

into place.

• We recommend you place the drum

unit on a drop cloth or large piece of

disposable paper to avoid spilling and

scattering the toner.

WARNING

I Just after you have used the machine,

some internal parts of the machine

will be extremely HOTX So, never

touch the shaded parts shown in the

left illustration.

12-2

REPLACING THE TONER CARTRIDGE AND DRUM UNIT

Drum unit

Toner cartridge

3) Gently turn the lever on the toner

cartridge forward until it stops. The toner

cartridge can not be removed unless the

shutter is completely closed, by turning

the lever fully to the front.

4) 4) Remove the old toner cartridge from the

drum unit by gently pulling it out.

iWARNING

Handle the toner cartridge carefully.

If toner scatters on your hands or

clothes, immediately wipe it off or

wash it with cold water.

New toner cartridge

Old toner cartridge

5) Unpack the new toner cartridge. Place

the used toner cartridge into the

aluminum bag and discard it according

to local regulations.

--WARNING

•Wait to unpack the toner cartridge

untilimmediatelybefore you install

it into the machine. If a toner

cartridge is left unpacked for a

long period of time, the toner life is

shortened.

•You can use only a genuine

Brother toner cartridge (TN-

5000PF series), which is

specially formulated to ensure

top print quality. Using another

brand of toner cartridge could

void your machine's warranty.

12-3

REPLACING THETONER CARTRIDGE AND DRUM UNIT

Toner cartridge

6) Gently rock the toner cartridge from side

to side five or six times.

Drum unit

Toner cartridge

7) Slide the new toner cartridge into the

opening on the right hand side of the

drum unit. To ensure that the toner

cartridge and drum unit fit together

correctly, make sure the toner cartridge

guide bar is exactly aligned with the

guide slot in the drum unit.

Drum unit

Toner cartridge

8) Gently turn the lever oll the toner

cartridge backward until it stops.

Drum unit

Top cover

9) Reinstall the drum unit into the nlachine

and close the top cover. Then, turn on the

power switch or plug in the power cord.

12-4

REPLACING THE TONER CARTRIDGE AND DRUM UNIT

Replacing the Drum Unit

The machine uses a drum unit to create the print iinages on paper. If the display shows CHANGE

DRUM, it indicates the drum unit is nearly at the end of its life. We recommend you prepare a

new drum unit to replace the current one. Even if the display shows CHANGE DRUM, you may

be able to continue to print without replacing the drum unit for a while. If there is a noticeable

deterioration in the output print quality even before CHANGE DRUM is shown, then the drum

unit should be replaced.

*\% hen zumOVLltg tile druln UllLt, handle carel'ully because it contains toner.

•You should clean the machine when you replace the drum unit. See page 13-1.

NOTE: The drum unit is a consumable, and it is necessary to replace it periodically.

The drum unit is rated at approximately 20,000 pages. There are many factors that

determine the actual drum life, such as temperature, humidity, type of paper and toner

that you use and the number of pages per print job, etc... The drum life is estimated at

approximately 20,000 pages at 20 page per job and 8,000 pages at 1 page per job. The

actual number of pages your drum will print may be significantly less than these

estimates. Because we have no control over the many factors that determine the actual

drum life, we can not guarantee a minimum number of pages that will be printed by

your drum.

For best performance, use only genuine toner, and the product should be used only in

a clean, dust-free environment with adequate ventilation.

Follow these steps to replace the drum unit:

1) Turn offthe power switch or unplug the power cord.

2) Open the top cover.

Drum unit

Top cover

3) Remove the old drum unit. (See page

12-2.)

-- WARNING

Just after you have used the machine,

some internal parts of the machine

are extremely HOT! So please be

careful. (See page 13-2.)

12-5

REPLACING THE TONER CARTRIDGE AND DRUM UNIT

Drum unit

Toner cartridge

4) Remove the toner cartridge from the drum

unit and keep it in a safe place. For more

information, see "Replacing the Toner

Cartridge" on page 12-1-4.

NOTE: * Discard the used drum unit according to local regulations. If you are not sure of them,

consult with Brother Customer Service. Be sure to seal the drum unit tightly so toner

powder does not spill out of the unit. When discarding used drum units, keep them

separated from domestic rubbish.

We recommend you place the drum unit on a drop cloth or large piece of disposable

paper to avoid spilling and scattering the toner.

New drum unit

Old drum unit

5) Wait to unpack the new drum unit until

immediately before installing it. Place

the old drum unit into the aluminum bag

and discard it according to local

regulations.

12-6

REPLACING THE TONER CARTRIDGE AND DRUM UNIT

6) Drum unit

Do NOT remove starter sheet

6) Gently rock the new drum unit side to

side five or six times.

-WARNING

•Do not remove the starter

sheet.

• Wait to unpack the drum unit until

immediately before installing it

into the machine. If an unpacked

drum unit is subjected to excessive

direct sunlight or room light, the

unit may be damaged.

• Handle the toner cartridge and the

drum unit carefully because it

contains toner. If toner scatters

and your hands or clothes get dirty,

immediately wipe or wash it off

with cold water.

7) Reinstall the toner cartridge into the new drum unit. For more infornmtion, see "Replacing the

Toner Cartridge" on page 12-1-4.

8) Top cover

Drum unit

8) Holding the new drum unit by its handles,

install it. Close the top cover.

//oo_o_oo"_...__

9) Turn on the power switch or plug in the

power cord. The machine automatically

will eject the starter sheet.

12-7

REGULAR MAINTENANCE AND TROUBLESHOOTING

13. REGULARMAINTENANCE AND TROUBLESHOOTING

Regular Maintenance

You can keep your fax machine in optimum condition by cleaning it on a regular basis. It is a good

idea to replace the toner cartridge and the drum unit during this routine. Avoid using thinners

or other organic solvents to clean the machine and do not use water.

Follow the four steps below:

1. Unplug the telephone line and then the power cord.

When you reconnect these lines later, make sure to connect the power cord first, then the

telephone line.

2. Wipe dirt off the machine using a slightly damp clean cloth.

3. Clean the white plate and the glass cover:

Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and carefully remove

dirt from the glass cover and the white plate of the scanner.

* Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the

panel.

4. Wipe the gears (see page 13-2) and electric terminals with isopropyl alcohol on a cotton swab.

Gently wipe the scanner window and toner sensor with a clean soft dry cloth.

13-1

REGULAR MAINIENANCE AND IROUBLESHOOIlNG

-IJo itol+ Lt.',L' t,_tJi)lLJiJ?l _tlcohoJ to Ci('dti th_ ._L,titlit I +_£lldO\_ LJi LII( + LOtit I._t h._tJl

• Do not touch the scanner window with your finger.

• Handle the drum unit carefully because it contains toner. If toner scatter+ and

your hands or cloths get dirty, immediately wipe or wash it offwith cold water.

Gears _Electric terminal

Gears Scanner window

e/ i ;"ade" ;re"ot;

•Inside the machine

WARNING

Just aider you have used the fax machine,

some internal parts of the machine are

extremely HOTI When you open the top

cover of the machine, never touch the

shaded parts shown in the diagram to

the left.

Cleaning the Drum Unit

NOTE: We recommend you place the drum unit on a drop cloth or large piece of disposable paper

to avoid spilling and scattering the toner.

1. Turn the drum unit upside down slowly.

Home Position (&)

13-2

Tab corona wire

RE®ULAR MAINIENANCE AND IROUBLESHOOIlN®

2. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left

several times.

3. Return the tab to the home position (A mark position) before reinstalling the drum unit.

4. Install the drum umt into the machine.

See the section "REPLACING THE DRUM UNIT" on page 12-5.

5. Close the top cover.

6. Plug in the power cord and turn on the power switch.

Repacking and Shipping the Machine

Whenever you transport the machine, use the packing materials that are provtded w,th your

nmchine. Follow the steps below to pack the machine or the machine may be damaged,

which will void the machine's warranty.

1. Turn off the power switch and unplug the machine from the AC outlet.

2. Open the top cover.

3. Remove the drum unit assembly. To remove the drum unit, please refer to the previous section

(See page 12-5.)

NOTE: Remove the drum unit and toner cartridge. Leave the toner cartridge installed in the

drum unit.

Drum unit __

REGULAR MAINTENANCE AND TROUBLESHOOTING

4. Place the drum unit and toner cartridge assemply into the zip lock bag and seal the bag

completely.

Zip lock bag

cartridge

5. Close the top cover. Remove the wire extension, document tray, paper tray, dust cover and

handset and pack them.

6. Wrap the machine in the plastic bag and place it in the original carton box with the original

packing material.

7. Place any documents (manual and any documentation explaining the reason for shipping the

machine) and the drum unit and toner cartridge assembly into the carton box as shown below.

8. Close the carton box and tape it shut.

13-4

Paper Jams

Your fax machine will sound an alarm if the document jams while going through the feeder or if

the recording paper becomes stuck. The display will show DOCUMENT JAM or PRINTER JAM.

Fixing a Document Jam

1. Open the control panel.

2. Remove the jammed documents.

3. Close the control panel.

4. Press Stop.

Fixing a Recording Paper Jam

Before you can clear a paper jam error, you must find out where the paper is stuck. Use the

diagram below to help locate the position of the paper.

Paper Top Cover

Multipurpose

Sheet Feeder

Drum Unit

• Do not three the jammed paper irom the paper tray because you may damage the

machine and cause toner to scatter on the next printed page(s).

• After you have used the machine, some internal parts of the machine are extremely

HOT! When you open the top cover of the machine, never touch the shaded parts

shown in the following diagram.

HOT!

•Inside the machine

I tllll

13-5

REGULAR MAINTENANCE AND TROUBLESHOOTING

1. Clearing a Paper Jam in the Multipurpose Sheet Feeder.

Ira paper jam has occurred inside the Multipurpose sheet feeder, open the Multipurpose sheet

feeder to pull the jammed paper upward out of the feeder; then close the Multipurpose sheet

feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the

machine.

Cover

Multipurpose

sheet feeder

2. Clearing a Paper Jam near the Drum Unit.

Ifa paper jam has occurred near the drum unit, open the top cover and remove the drum unit.

Then, pull thej ammed paper upward and out of the machine. Reinstall the drum unit and close

the top cover.

Top cover

Drum unit

3. Clearing a Paper Jam in the Fuser Unit.

If a paper jam has occurred in the fuser unit, open the top cover and remove the drum unit.

Then, pull the jammed paper out of the fuser. Reinstall the drum unit and close the top cover.

13-6

REGULAR MAINTENANCE AND TROUBLESHOOIIN®

Optional Memory Board

The memory board is installed on the nmin controller board inside the machine. You can add the

optional memory board for the fax.

Additional memory is available and useful to expand the memory for sending and receiving faxes.

Model Name Optional Memory Total

FAX 3550 1 MB (100 Pages) 1.3 MB (130 Pages)

300 KB (30 Pages) or or

2 MB (200 Pages) 2.3 MB (230 Pages)

Brother chart standard resolution MMR coding method.

Additional memory will allow you to sort multiple copeies (Max. 60 pages)

Installing the Optional Memory Board

1. Unplug the power cord from the AC

outlet and disconnect the interface

_" "_"-Q cable.

iWARNING

Unplug the power cord before

installing (or removing) the memory

board.

Screw

Main controller board

2. Unscrew the three screws securing

the main controller board plate and

pull out the board.

iWARNING

Do not touch the surface of the main

controller board.

13-7

REGULAR MAINTENANCE AND 1ROUBLESHOO11NG

Memory

board

Main controller board

3. To install the memory board onto the

main controller board ,use the attached

spacer and plugging it into the lower

right connectors of the main controller

boards.

i WARNING

Hold the edge of the memory board. Do not touch the surface of the board.

• Make sure the memory board is securely seated in the main controller board.

4. Reinstall the main controller board in

the machine by sliding it into guide

rails.

5. Secure the main controller board with

the three screws.

6. Reconnect the interface cable.

7. Plug the power cord into the AC outlet.

Troubleshooting

BROTHER CUSTOMER SERVICE HAS INSTALLED AN EASY TO USE FAX-BACK sM

SYSTEM SO YOU CAN GET INSTANT ANSWERS TO COMMON TECHNICAL

QUESTIONS AND PRODUCT INFORMATION FOR ALL BROTHER PRODUCTS. THIS

SYSTEM IS AVAILABLE 24 HOURS A DAY 7 DAYS A WEEK. YOU CAN USE THE

SYSTEM TO SEND FAXES TO ANY FAX MACHINE, NOT JUST THE ONE FROM WHICH

YOU ARE CALLING.

PLEASE CALL 1-800-521-2846 AND FOLLOW THE VOICE PROMPTS TO RECEIVE

FAXED INSTRUCTIONS ON HOW TO USE THE SYSTEM AND FOR YOUR INDEX OF

FAXBACK SUBJECTS. (IN THE USA ONLY)

13-8 LiiLpl=aa=la=a HHIIIT1

REGULAR MAINII-NANCI- AINU II<UUBLi:::SHUOliNG

If additional help is needed, please contact the following Customer Service numbers :

U.S.A. 1-800-284-4FAX (4329) (Voice)

1-908-271-1937 (Fax)

Canada 1-800-853-6660

(Calling from within Canada 8:00 A.M. - 8:00 P.M.E.S.T.)

For products and Service information you may also contact us via the Brother Bulletin Board and

the Internet:

1-714-859-2610 (BBS)

http://www.brother.com (Internet)

Accessory Orders:

If you have a Visa, Master Card or Discover credit card, you can order accessories for your product

directly from Brother:

1-800-284-4357 (Voice)

1-800-947-1445 (Fax)

Error Messages

Occasionally you may encounter a problem with your fax machine or telephone line. If this

happens, your fax machine often identifies the problem and displays an error message. When you

see an error message on the display, refer to the following list:

CHANGE DRUM

You can clear a print quality problem by replacing the drum unit with a new one if the display

shows CHANGE DRUM. The drum unit is at the end of its life.

CHANGE TONER

If the display shows CHANGE TONER and at the same time, the toner empty LED on the control

panel flashes on and off, you can still print. But the toner is depleted, it is telling you that the toner

will soon run out within 100 pages. Order a new toner cartridge.

CHANGE TONER and TONER EMPTY

The toner is used up and printing is not possible. Replace the toner cartridge with a new one. (See

page 12-1)

CHECK PAPER SIZE

Your Recording Paper size setting may not be set correctly for the recording paper you are using

(see page 7-5). When you see this error, the reduction ratio automatically will be changed to AUTO

if you have used a fixed reduction ratio (see page 7-6~7).

COMM. ERROR XX YY

A poor quality phone line caused a communications error. Try the call again.

CHECK PAPER

The machine is out of paper or the paper is not properly loaded in the multipurpose sheet feeder.

Refill the paper or remove the paper and load it again.

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RI::®ULAI, MAIN II-NANCI- AINU II UUBLI--SHUUIIIN

-- Error Codes

20 XX, This error code is usually caused by a poor telephone line, or having a special

80 01, telephone service such as "Call Waiting" assigned to this line.

90 01

74 00 The sending machine sent a disconnect command from their location. This could

be caused by a document jam, a recording paper empty, or mechanical problems

on their unit, or there may be problems on the telephone line.

A0 11 The sending side disconnected the transmission. This could be caused by their

stopping the transmission before completion.

FF XX This is a mechanical error on your fax machine. For example: FF EA"Document

Jam". Please clear the jam and try to send again.

CONNECTION FAIL

You requested the polling function even though the remote station does not have the polling

feature.

COOLING DOWN and PLEASE WAIT

When the temperature of the drum unit or toner cartridge becomes too hot, the machine will pause

its current print job and go into Cooling Down mode. During the Cooling Down mode you will hear

the cooling fan running while the display on the machine shows COOLING DOWN and PLEASE

WAIT. You must wait and allow the machine to resume printing when it is ready.

COVER OPEN

The top cover or Multipurpose sheet feeder cover was not completely closed. Please check each

of them.

DISCONNECTED

The telephone line was disconnected by the other party during the communication. Try calling

the other party to see what happened.

DOCUMENT JAM

The documents were not inserted properly, or the documents were not fed properly, or the

documents were too long.

Open the control panel and remove the documents. (See page 13-5-6.) Then close the control

panel, press Stop and insert the documents again, adjusting the guides on either side of the

document, and try sending the fax again.

Original documents should be straight, non wrinkled, to be correctly fed. Otherwise the

documents may occasionally jam.

MACHINE ERROR XX and PRESS STOP KEY

Turn off the power. Then contact the Customer Service number listed on page 13-9.

NO RESPONSE/BUSY

The number you called does not answer or is busy. Or, you may have reached a number that is

not connected to a fax machine. Check the number and try again.

NOT REGISTERED

The One-Touch key or Speed-Dial number you pressed has no number assigned to it. You will have

to register a phone number. (See page 4-4~7.)

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REGULAR MAINTENANCE AND I I OUBLI::::SHLPOIING

PRINTER JAM

The recording paper is stuck in the recording area.

Remove the jammed paper. (See page 13-5~6.)

SET CARTRIDGE

A toner cartridge is not installed. Reinstall the toner cartridge.

Brother FAX 3550 User Manual MACHINE Manuals And Guides 97120065

BROTHER Fax Machines Manual 97120065 BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

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