Brother FAX 3550 User Manual MACHINE Manuals And Guides 97120065

BROTHER Fax Machines Manual 97120065 BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

User Manual: Brother FAX 3550 FAX 3550 BROTHER FAX MACHINE - Manuals and Guides View the owners manual for your BROTHER FAX MACHINE #FAX3550. Home:Computer & Office Equipment Parts:Brother Parts:Brother FAX MACHINE Manual

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IntelliFAX

3550

CONTENTS
Chapter1
Chapter2
Chapter3
Chapter4
Chapter5
Chapter6
Chapter7
Chapter8
Chapter9
Chapter10
Chapter11
Chapter12
Chapter13
Chapter14
Chapter15
Chapter16

SETUP & PREPARATION BEFORE USE
THE CONTROL PANEL KEYS
HOW TO USE ON-SCREEN
PROGRAMMING(OSP)AND HELP KEY
TELEPHONE FUNCTION SETTINGS
USING THE UNIT AS A TELEPHONE
SENDING FAXES
RECEIVING FAXES AND OTHER CALLS
HOW TO USE THE COPY FUNCTION
POLLING
REMOTE FAX OPTIONS
PRINTING REPORTS AND LISTS
REPLACING THE TONER CARTRIDGE
AND DRUM UNIT
REGULAR MAINTENANCE AND
TROUBLESHOOTING
IMPORTANT INFORMATION
INDEX
SPECIFICATIONS

_®

Shipment

of the Fax Machine

If for any reason
the Fax Machine

you must ship your Fax Machine,
to avoid any damage

that you save and use the original
be adequately

insured

carefully

package

during transit. It is recommended

packaging.The

Fax Machine

should

with the carrier.

Warning
When shipping
the TONER
placed

the Fax Machine,

CARTRIDGE

in the zip lock bag. Failure

lock bag during

shipping,

the DRUM

must be removed

UNIT assembly
from

to remove

including

the Fax Machine

and

it and place it in the zip

will cause severe damage

to the Fax Machine

and will VOID THE WARRANTY.

1. Remove the drum unit.

3. Repack the Machine.

2. Place thedrum unit inthezip
bag.

lock

How

to Use

This

Owner's

Manual

Thank you for purchasing
a Brother fax machine. This fax machine has been designed
to be simple to use, but you can utilize it to its fullest potential
by taking some time to
read this owner's manual. You will be ready to use the fax machine as soon as you read
the first four chapters.
Then you can refer to topics in the remaining
chapters,
as
needed.
Structure of the Manual
•

Chapters
1-4
How to set up the fax machine

•

Chapters
5-7
Basic operations,

•

Chapter
8
How to copy.

•

Chapters
Advanced

•

Chapters
Important

and what you have to know before you use it.

how to send and receive

faxes.

9-11
operations.
12-16
Information.

Finding information in the Owner's Manual
• Use the Table of Contents.
This side of the manual

is coded so you can find topics

easily.
• If there
2.

is a key on the

• To find information
Chapter
3.
• If you have trouble,
• Use the Chapter

Test

Sheet

fax machine

about

a function,

refer to Chapter

you are not familiar
refer to the "Function

with,

refer to Chapter

Selection

Table"

13, Troubleshooting.

15 Index.

Procedure

Please fill out the TEST SHEET and fax it to 1-908-469-4547
(USA), 1-514-685-0702
(CANADA)
as your first transmission.
This will verify that your fax machine is
properly installed.
When this document is received at Brother Diagnostic
be sent back to your machine from Brother Automatic
Be sure to set up your "Station
ID". (See page 4-3.)
USA
FAX NO. : 1.908-469-4547
TEL NO. : 1-800-284-4FAX
CANADA
FAX NO. : 1.514-685-0702
TEL NO. : 1-800-853-6660

Center, a confirmation
sheet will
Fax-Back sMSystem (USA only).

(Fax Transmission
Only)
(4329) (Voice Phone Only)

8:00 A.M. - 8:00 P.M.E.S.T.

CONTENTS
..................................

Chapter

.:° SETUP

& PREPARATION

BEFORE

FOR YOUR INFORMATION

USE

1-1

Choosing a Suitable Place for Your Fax Machine ...........................................
The Good Places] .......................................................................................
And the Bad Places ....................................................................................
Packing List .....................................................................................................
Setting up Your Fax Machine ..........................................................................
• About the Recording Paper .......................................................................
• Roll Over Phone Lines ..............................................................................
• Two Line Phone System ............................................................................
• Converting Telephone Wall Outlets ..........................................................
• Installing a Fax Machine, Two Line TAD and Two Line Telephone .....
• Connecting Your Machine to a Multi Line System (PBXs) ....................
• Connecting to a Private Branch Exchange ..............................................
• Custom Features on Your Phone Line .....................................................

1-1
1-1
1-1
1-2
1-3
1-6
1-9
1-9
1-9
1-10
1-10
1-11
1-11

THE CONTROL

2-1

PANEL KEYS

TELEPHONE AREA ......................................................................................
ONE-TOUCH AREA ......................................................................................
LCD & USER SETUP AREA .........................................................................

Cha_ter

°:°HOW TO USE ON-SCREEN
AND HELP

Chapter

PROGRAMMING

2-2
2-3
2-4

(OSP)

KEY

3-1

User-friendly Programming .............................................................................
On-screen Programming (OSP) .......................................................................
Using the Function Mode to Access On-screen Programming (OSP) .............
Alternating Displays for On-screen Programming (OSP) ...............................
Function Selection Table .................................................................................
Help Key ..........................................................................................................
How to Print a Help List ..................................................................................
How to Enter Text in Function Mode ..............................................................

3-1
3-1
3-1
3-2
3-2
3-7
3-7
3-7

How to Enter Special Characters, Symbols and Punctuation Marks in
Function Mode .................................................................................................

3-8

How to Set the Sleep Time ..............................................................................

3-9

o;*TELEPHONE

FUNCTION

SETTINGS

4-1

Setting the Dialing Mode (Tone/Pulse) ...........................................................
Setting the Beeper Sound Level .......................................................................
Setting the Date and Time ................................................................................
Setting the Station ID .......................................................................................
Storing One-Touch Dial Numbers ...................................................................

4-1
4-1
4-2
4-3
4-4

•

4-0

q_',J_,e.S _,f '_,ambers

.....................................................................................

• Chain Dialing ..............................................................................................
Storing Speed-Dial Numbers ...........................................................................
• When You Wish to Change the Stored One-Touch and Speed-Dial
Numbers (During Step 4 on Page 4-4, 7) ..................................................
•
Memory Storage ........................................................................................
Setting Up Number Groups .............................................................................
°,*°USING

THE

UNIT

4-6
4-6
4-8
4-8
4-8

AS A TELEPHONE

5-1

Manual Dialing ................................................................................................

5-1
I

II!ll

One-Touch Dialing ..........................................................................................
Speed Dialing ...................................................................................................
•
Using Keys with the Telephone .................................................................
• On Hook Dialing .......................................................................................
Searching the Telephone Index ........................................................................

chapter

°:*SENDING FAXES

5-1
5-1
5-1
5-1
5-2

6-1

A) DOCUMENT BASICS ..............................................................................
6-1
The Size of Your Documents ....................................................................
6-1
How to Insert the Document ......................................................................
6-1
The Auto Document Feeder (ADF) ...........................................................
6-2
Getting Ready to Send a Fax .....................................................................
6-2
Setting the Resolution .........................................................................
6-2
Setting the Contrast .............................................................................
6-3
B) BASIC FAX TRANSMISSIONS ..............................................................
6-4
• Sending a Fax ......................................................................................
6-4
• Talking to the Other Party When Sending a Fax ................................ 6-4
Sending a Fax Automatically ....................................................................
6-4
Sending a Fax Manually ............................................................................
6-5
Automatic and Manual Redialing ..............................................................
6-5
• Optional Settings When You Send a Fax Manually ........................... 6-6
• Printing Page Headers .........................................................................
6-6
C) ADVANCED FAX TRANSMISSIONS ...................................................
6-6
Sending a Fax by Using Super Quick-Scan (Memory Transmission) ....... 6-6
• If You Get a MEMORY FULL Message When Trying to Send
a Fax by Using Super Quick-Scan ......................................................
6-7
Setting the Daily Timer (for Delayed Transmissions) ............................... 6-7
Delayed Transmission ...............................................................................
6-7
Broadcasting ..............................................................................................
6-8
• Getting Familiar with the Broadcasting Function ............................... 6-8
Sending by Multiple Transmissions ..........................................................
6-9
Interrupting the Timer and Polled Job .....................................................
6-10
Canceling a Job ........................................................................................
6-11
D) FAX TRANSMISSION OPTIONS .........................................................
6-12
Setting the Overseas Mode ......................................................................
6-12
Setting Your Fax Machine for Multiple Resolution Transmission ......... 6-13
Sending a Fax with an Electronic Cover Page Message ......................... 6-14
• Selecting a Comment for the Cover Page .........................................
6-14
Customizing Your Cover Page Comment ...............................................
6-15
Printing a Sample Cover Page .................................................................
6-15
To Always Send a Cover Page ................................................................
6-16
• Sending an Automatic Cover Page ....................................................
6-16
Sending a Fax When the Cover Page Is ON ............................................
6-17
Sending a Cover Page Temporarily .........................................................
6-17
Sending a Fax with Call Reservation
(Talking to the receiving party after fax transmission.) .......................... 6-18
•
Using the Call Reservation Function ................................................
6-18
Printing the Call Back Message ...............................................................
6-19
ECM (Error Correction Mode) ................................................................
6-20

Error Retransmission
Next-FAX

Chapter7.

•:o RECEIVING

Reservation

...............................................................................
............................................................................

FAXES AND OTHER

CALLS

6-20
6-21

7-1

A) BASIC SETUP TO RECEIVE FAXES ....................................................
7-1
Selecting an Answer Mode ........................................................................
7-1
Manual Reception (Manual Mode) ............................................................
7-2
Automatic Fax Reception (Fax Mode) ......................................................
7-2
Setting the Ring Delay ...............................................................................
7-2
The F/T Switch (Fax/Telephone Mode) ....................................................
7-3
Setting the F/T Ring Time .........................................................................
7-4
Smoothing ..................................................................................................
7-4
Setting the Size of the Recording Paper ....................................................
7-5
Printing a Reduced Copy of the Incoming Document ............................... 7-6
Auto Reduction ...................................................................................
7-6
Using Fixed Reduction Ratios .............................................................
7-6
•
Selecting the Ratios of Fixed Reduction .............................................
7-7
•
Reception into Memory (Out of Paper Reception) ............................. 7-7
Setting the Print Density ............................................................................
7-8
Toner Save Function ..................................................................................
7-8
Speaker Volume ........................................................................................
7-9
Ring Volume ..............................................................................................
7-9
B) REMOTE ACTIVATION .......................................................................
7-10
What is Remote Activation ......................................................................
7-10
• Connecting an External or Extension Telephone .............................. 7-10
Using Remote Codes ...............................................................................
7-10
Using the Activation Code ................................................................
7-11
Using the Deactivation Code .............................................................
7-11
Making the Remote Codes Easier to Use ................................................
7-11
Troubleshooting .......................................................................................
7-11
Changing and Registering Remote Codes ...............................................
7-12
C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) ....... 7-13
How to Use an External TAD with the FAX ...........................................
7-13
•
Connecting an External TAD to the Unit ..........................................
7-13
Flowchart of External TAD Reception ....................................................
7-14
Hookup ....................................................................................................
7-14
Recording the TAD's Outgoing Message (OGM) .................................. 7-14
D) DISTINCTIVE RINGING ......................................................................
7-15
Distinctive Ringing ..................................................................................
7-15
What Is Distinctive Ringing? ............................................................
7-15
What is the Advantage of Using the Distinctive Ringing Function? 7-15
Can My Fax Machine Use Distinctive Ringing? .............................. 7-15
Can I Change the Setting Later? .......................................................
7-15
How Will the Fax Machine Treat All Other Numbers? .................... 7-15
How Does the Distinctive Ringing Function Work? ........................ 7-16
Flowchart of an Incoming Call ..........................................................
7-16
Which Phone Number Should I Register? ........................................
7-16
What Must I Do to Set up Distinctive Ringing? ............................... 7-16
Setting the Distinctive Ringing Function ................................................
7-17

How to Turn the Distinctive Ringing Function ON or OFF ....................
E) CALLER ID ............................................................................................
What is Caller ID? ...................................................................................
Advantages of Caller ID ..........................................................................
How Does Caller ID Work? ....................................................................
The Caller ID Appears on the Display When Your Telephone
Rings ..................................................................................................
The Caller ID is Stored in Your Machine's Memory ........................
Scanning through the Caller IDs stored in Memory ................................
• Clearing a Caller IDs Stored in Memory ..........................................
Printing the Caller ID List .......................................................................
F) RECEIVE PASSWORD ..........................................................................
Turning Receive Password ON or OFF ...................................................

7-18
7-19
7-19
7-19
7-19

•"- HOW TO USE THE COPY FUNCTION

7-19
7-20
7-20
7-21
7-21
7-22
7-22

8-1

Making Single and Multiple Copies ................................................................
Making a Single Copy .....................................................................................
Making Multiple Copies ..................................................................................
Reducing and Enlarging Copies ......................................................................
• What to Do When You Get a MEMORY FULL Message while
Making Copies ...........................................................................................

Chapter

8-1
8-1
8-2
8-2
8-3

•:* POLLING

9-1

•
What Is Polling? ........................................................................................
•
How Does It Work? ...................................................................................
•
When to Use Polling ..................................................................................
Polling Another Fax Machine (Calling) ..........................................................
Setting Up Polled Waiting (Being Called) ......................................................
Delayed Polling ................................................................................................
Setting Up Polled Waiting with Super Quick-Scan .........................................
Sequential Polling ............................................................................................

Chapter

i0'

•:* REMOTE

FAX OPTIONS

9-1
9-1
9-1
9-2
9-2
9-3
9-4
9-4
10-1

Setting Up Fax Storage ..................................................................................
Paging/Fax Forwarding ..................................................................................
Setting Up Paging (Registering the Paging Number) ....................................
Setting Up Fax Forwarding (Registering the Fax Forwarding Number) .......
What Is Remote Control Access? ..................................................................
Setting the Remote Access Code ...................................................................
How to Use Remote Access and Control Codes ............................................
Remote Retrieval ...........................................................................................
• When to Press the Remote Access Code .................................................
Remote Control Commands ...........................................................................
Printing a Fax Message ..................................................................................
Retrieving the Memory Status List and Fax Messages Remotely .................
Changing the Fax Forwarding Number Remotely .........................................

.:° PRINTING

REPORTS

AND LISTS

How to Print Reports and Lists ......................................................................
Activity Report Interval .................................................................................

10-1
10-2
10-3
10-4
10-5
10-5
10-6
10-6
10-6
10-7
10-7
10-8
10-8

11-1
11-2
11-2

Printing the All Dial List ...............................................................................
Transmission Verification (Xmit) Report ......................................................
Memory Status List ........................................................................................

ChapterI2.

o**o
REPLACING

THE

TONER

CARTRIDGE

AND DRUM

UNIT

12-1

Toner Empty Indicator ...................................................................................
Replacing the Toner Cartridge .......................................................................
Replacing the Drum Unit ...............................................................................

Chapter

13.

°:° REGULAR

11-3
11-4
11-5

MAINTENANCE

AND TROUBLESHOOTING

Regular Maintenance .....................................................................................
Cleaning the Drum Unit .................................................................................
Repacking and Shipping the Machine ...........................................................
Paper Jams .....................................................................................................
Fixing a Document Jam ............................................................................
Fixing a Recording Paper Jam .................................................................
Optional Memory Board ................................................................................
Installing the Optional Memory Board ..........................................................
Troubleshooting .............................................................................................
Error Messages ........................................................................................
Other Problems ......................................................................................
Q & A ...........................................................................................................

o:°IMPORTANT

INFORMATION

12-1
12-1
12-5
13-1
13-1
13-2
13-3
13-5
13-5
13-5
13-7
13-7
13-8
13-9
13-11
13-13

14-1

Standard Telephone and FCC Notices (Applies only to 120V model) .......... 14-1
Important Safety Instructions .........................................................................
14-3

Chapter

15.

o_°INDEX

15-1

Chapter

16.

o'° SPECIFICATIONS

16-1

: 5EIUP & PI4I-PAI, AIION Bl:krOi41- UbL

I. SETUP& PREPARATIONBEFOREUSE
Choosing

a Suitable

Use the following

The

Good

And

on a flat, stable

plug on this equipment

ensure

the

place

in a location where the temperature
surface,

a place that is free from vibration

The mains

Fax

Machine

for your fax machine.

Places...

Place your fax machine

Please

for Your

list as a guide to find a suitable

Place your machine

Select

Place

Bad

that the socket outlet

must

stays between

50-90.5°F(10-32.5°C).

such as a desk.

and shocks.
be used to disconnect

is installed

mains

near the equipment

power.

and shall be easily accessible.

Places...

Avoid setting

it up in a high-traffic

Avoid setting

up the machine

Do not select a place that
moisture, or dust.

area.

near heaters,

exposes

air conditioners,

your fax machine

water,

chemicals,

to direct sunlight,

or refrigerators.

excessive

heat, humidity

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. This will cause a disruption
of power and can wipe out information
from the unit's
memory.
Do not connect your fax machine to electrical outlets on the same
other equipment
that might disturb the power supply.
Avoid placing the machine
cordless phones.

close to interference

sources,

circuit

such as speakers

as large

appliances

or the base units

Ill

III

1-1

Packing
Please

List

check to see that

you have the following

items:
Wire extension

Telephone line cord
Telephone
handset
*Manual
feed slot _Multipurpose
sheet feeder

Drum unit assembly

Dust cover
Handset
curled cord

Document tray

Owner's
manual
Wire extension

Quick setup
guide

Quick reference
guide

Remote control
access card

Papertrsy

* Manual
feed slot is only
printer with Multi-Function
If you have not purchased
then ignore this slot.

Never inb_all telephone

wiring

Never install telephone
jacks
designed for wet locations.

duriug
in wet

a lightning
locations

b_m'm.
unless

the

jack

is spccdically

Never touch telephone
wires or terminals
that are not insulated
telephone line has been disconnected
at the network interface.
Use caution

when installing

or modifying

telephone

the

lines.
an electrical

Do not use the telephone

of the leak.

a gas leak in the vicinity

For PLUGGABLE
EQUIPMENT,
the socket-outlet
equipment
and should be easily accessible.

1-2

unless

Avoid using a telephone
(other than a cordless type) during
There may be a remote risk of electric shock from lightning.
to report

for use as a
Link option.
this option,

should

be installed

storm.

near

the

Setting

up Your

Follow these

STEP

steps

Fax

Machine

to set up your fax machine:

A. Attach the document

and paper trays.

STEP B. Install the Drum unit assembly(with
1) Unpack
the drum
unit assembly
including
the toner cartridge
and
gently rock it from side to side five or
six times.
Unseal the tape on the toner cartridge
lever.

Toner cartridge).
unit assembly

WARNING
Do not expose the drum unit to light for
longer than a few minutes,
because it
will damage

the drum.

Do NOT remove
/
i

WARNING
Do not remove the starter
sheet.
This sheet will be ejected
while
new drum

the Starter

Sheet

the

unit. (See page 1-73

1-3

5t::IUP & PI41::PARAIION BEI-C)I,_EUSE
2) Open the top cover of the fax machine
until the latch clicks into place.

3) Holding the drum unit by its handles,
insert it into the fax machine.

Top cover

Drum unit

4) Close the top cover.
(See page 12-1 for more information
about replacement
of toner cartridge.)

1-4

Top cover

SETUP & PREPARATION BEFORE USE.......
,,::

STEP

C. Load Paper into the fax machine.

1) Hook the wire extension
Multipurpose
sheet feeder.

into

the

Wire
extension

Multipurpose
sheet feeder

2) To install the paper, fan the paper
well and then tap the leading edge of
the pages on a flat surface so they are
even.

3) Open the Multipurpose
cover.

sheet

feeder

Multipurpose
feeder cover

4) Load paper
sheet feeder.

into

the

Multipurpose

sheet

WARNING
The feeder can hold up to 200 sheets of
plain paper or up to 10 envelopes (only for
use as a printer with Multi-Function
Link
option). Excessive sheets may cause paper
jams. Make sure the paper is stacked
below the • mark.

1-5

SEIUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION
About

the

Recording

Please

use standard
Width
Length
Weight

Paper...
copier

paper

for the recording paper

as below :

: 216mm(8.5")/210mm(8.3")
: Letter/Legal/A4
: 17lb. to 241b.

The feeder can accept letter, A4, and legal sized paper. The default setting of the
recording paper size is letter. If you insert A4 or legal paper, you have to change the
Recording Paper Size setting, which is function 5-6. (See page 7-5.)

5) Move the paper
width.
--

guide to fit the paper

5)
Pape

uide

WARNING -Failure
to set the paper guide to the
paper width may cause paper to skew
and jam.

6) Attach
the
multipurpose

•

dust
sheet

cover
to the
feeder cover.

NOTE
It is essential to use the dust cover for
your fax machine to prevent dust from
entering
the drum unit and causing
damage.
Using the dust cover on your fax
machine will prolong the drum unit
life.

7) Close the Multipurpose
cover.

1-6

sheet

feeder

Dust cover

SETUP& PREPARATION BEFORE USE

STEP

D. Connect

the handset.

STEP

E. Connect the power cord and turn on the power switch is located on the
left side of your machine.

When you connect the power cord and turn on the power switch, the fax machine's
display will
show "01/01/1997
00:00". While the machine
is warming
up, make sure the machine
automatically
ejects the starter sheet.

'].'jll_

i_tX

litduhlhu

_lLul.-,[

tgu

BloLll_dL'd

Ltblllg

thl_'

_j-ljzUli

B p[u_.

2. Since the machine is grounded through the power outlet, you can protect _ _,u, ._c:lt
from potentially
hazardous
electrical
conditions
on the telephone
network by
plugging in the power cord before you connect the machine to the telephone line.
Similarly,
you can protect yourself when you want to move your
disconnecting
the telephone
line first, and then the power cord.

machine,

1-7

SETUP & PREPARATION BEFORE USE

STEP

F. Connect

the telephone

line.

Telephone
line cord
Handset
curled cord

* PC UFjack is only for use
with Multi-Function
Link
option.
It you have not
purchased
this option,
then ignore this jack.

....

1-8

]11

SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION
Roll

Over

Phone

Lines

A roll over phone system is a group of two or more separate telephone lines that pass
incoming calls to each other if they are busy. The calls are usually passed down or
"rolled over" to the next available phone line in a preset order.
Your fax machine
can work in
number
in the sequence so the call
on any of the other numbers. When
received, the fax call is transferred

Two Line Phone

a roll over system
as long as it is the last
can not roll away. Do not put the fax machine
the other lines are busy and a second fax call is
to a line that does not have a fax machine.

System

A two line phone system is nothing more than two separate phone numbers on the same
wall outlet. The two phone numbers can be on separate jacks (RJll) or combined into
one jack (RJ14). Your fax machine must be plugged into an RJll jack. RJll and RJ14
jacks may be equal in size and appearance
and both may contain 4 wires (black, red,
green, yellow). To test the type ofjack, plug in a two line phone and see if it can access
both lines. If it can, you must separate the lines for your fax machine.

Converting

Telephone

Wall

Outlets

There are three ways to convert to an RJll
receptacle.
The first two ways may
require assistance
from the telephone company. You can change the wall outlet from
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and
slave or jump one of the phone numbers
to it. The third way is the easiest. Buy a
triplex adapter.
You can plug a triplex adapter into an RJ14 wall outlet. It will separate the wires into
two separate RJ11 jacks (line 1, line 2) and a third RJ14jack
(lines 1 and 2). Plug the
fax machine into L2 of the triplex adapter.

--RJ14

RJII

RJI1

Triplex

RJI4

Adapter

1-9

SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION
Installing

a Fax Machine,

Two Line TAD and

Two Line

Telephone

When you are installing
a two line telephone answering
device (TAD) and a two line
telephone,
your fax machine must be isolated on one line at both the wall jack and
at the TAD. The most common connection is to put the fax machine on line 2. The back
of the two line TAD must have two telephone jacks: one labeled L1 or L1 and L2 and
the other labeled L2. You will need at least three telephone
line cords: the one that
came with your fax machine and two for your two line TAD. You will need a fourth
line cord if you add a two line telephone.
Place the two line TAD and two line telephone beside your fax machine. Plug one end
of the telephone line cord for your fax machine into the L2jack of the triplex adapter;
plug the other end into the LINE jack in the back of the fax machine. Plug one end
of the first telephone line cord for your TAD into the L1 jack of the triplex adapter;
plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug
one end of the second telephone line cord for your TAD into the L2 jack in the back
of the two line TAD; plug the other end into the EXT jack in the back of the fax
machine. The two line TAD hookup is complete. It will answer both lines as usual.
You can keep two line telephones
on other wall outlets as always. There are two ways
to add a two line telephone to the fax machine's wall outlet. Plug the telephone line
cord from the two line telephone
into the LI+L2 jack of the triplex adapter.
If you
prefer, you can plug it into the TELE jack in the back of the two line TAD instead.
Triplex

Adapter

Two Line

Phone

÷o)
I iL

LI/L2

L2 LI+L2

I I

IIII
LI

L2
Ext

Two

Connecting
Most offices
connect the
you contact
connect the

Your

Line

TAD

Machine

Fax

to a Multi

Line

Machlne

Line System

(PBXs)

use a central
telephone system. While it is often relatively
simple to
machine to a key system or a PBX (private branch exchange),
we suggest
the company that installed
your telephone
system and ask them to
fax machine for you.

It is advisable to have a separate
line for the fax machine. You can then leave
machine in Fax Answer Mode to receive faxes at any time of the day or night.

the

If the fax machine is to be connected to a multi-line
system, ask your installer
to
connect the unit to the last line on the system. This will prevent the unit from being
activated
each time a telephone
call is received.
• As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine can not be
made.

IIII

1-10

SETUP& PREPARATION BEFOREUSE
FoRYOUR
Connecting

to a Private

INFORMATION

Branch

Exchange

The following points should be kept in mind if you are installing
with a private branch exchange(PBX).

the machine

to work

1) It is not guaranteed
that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported
first to the company that
handles your PBX.
2) Ifallincomingcalls
will be answered by a switchboard
operator,
that the Answer Mode be set to Manual.
(See page 7-1-2.)
should initially be regarded
as telephone
calls.
3) The unit may be used with either

Custom

Features

on Your

pulse

Phone

or tone dialing

it is recommended
All incoming calls

telephone

types.

Line

If you have Call Waiting,
Ring Master, Voice Mail, an Answering
Service, Alarm
System or any other custom calling feature on your telephone
line it may create a
problem in the operation
of your fax machine.

1-11

THE CONTROL

PANEL KEYS

2. THECONTROL PANELKEYS

,0..0;
.0.._

i
fv_

_.3

@@_@I
@_0@@',
I

G@oO
0,

2-]

I
iI
III _o-_o
ioio

THE CONTROL PANEL KEYS
0

TELEPHONE

1. Number

AREA

Keys

These twelve keys are used to
dial phone and fax numbers (see
page 5-1), and also can be used as
an alphanumeric
keyboard
for
entering information
into the fax
machine. (See page 3-7-8.)

2. Hook
This key lets you dial telephone
and fax numbers without lifting
the handset. (See page 5-1.)

\
IntelllFAX

3550

3. Hold
You can use this key to put a call
on hold. (See page 5-1.)

4. Redial/Pause
This key dials the last number
called. (See page 6-5.) This key
also inserts a pause in autodial
numbers.
(See page 4-5, 5-1.)

5. Speed-Dial

6. Tel-Index

This
key
lets
you
access
previously
stored
speed-dial
phone numbers with a two-digit
number. (See page 4-6~7, 5-1.)

This key allows you to look up
numbers
stored in the dialing
memory
alphabetically.
(See
page 5-2.)

2-2

THE CONTROL PANEL KEYS

•

ONE-TOUCH

AREA

7. One-Touch

Dial

Keys

8. Stop
This key stops a fax, cancels
an
operation, or exits from function mode.
(See page 3-2.)

These 20 keys give you instant access
to previously
stored phone numbers.
(See page 4-4-5, 5-1.)

9. Copy
Press this key to make
(See page 8-1-3.)

___

a copy.

_---_'_

copy

I =c::::_E::::_c::::_-TtC:::_tl

Start

I_
VSh_t
I =

[_--11C_

[_::DI[_I

_---I_-----'-I

I_-------

I
I

r-/

_-__=__
_=_____-J_
_' _-I

Ship
This key is used to access the "21"
through
"40" One-Touch
keys. (See
page 4-4.)

2-3

11. Start
Use this key to start an
operation,
such as sending
a fax. (See page 6-4.)

THE CONTROL PANEL KEYS
•

LCD

& USER

AREA

o 000
L

SETUP

, o000'o1_

12.
This
left.
step
(see

(Left Arrow)

13. _

key moves the LCD cursor to the
It also allows you to back up one
when you are in function
mode
page 3-1) or Telephone
Index.

14. Liquid
The LCD
help you
machine
(See page

Crystal

Display

(Right Arrow)

This key moves the LCD cursor to the
right, and it also lets you advance one
step when you are in function
mode
(see page 3-1) or Telephone
Index.

15. Toner

displays messages that will
set up and operate your fax
(On-Screen
Programming).
3-1.)

Empty

This LED will start flashing when
the amount
of toner drops to a low
level, and when there is no toner, the
LED will stay lit. (See page 12-1.)

lntefliFAX 3550

Set

Function

Clear

m,,--

16. Set

17. Clear

This key is used for storing a function
setting into the fax machine.
(See
page 3-2.)

This key deletes entered data or backs
up one step in a function procedure.
(See page 3-2.)

18. Function
This
key accesses
the function
and
programming
mode (OSP), so you can alter
various settings. (See page 3-1.)

2-4

THE CONTROL PANEL KEYS

0 LCD

& USER

_--L=_.
° ooo
o 000

SETUP

AREA

_. -_,

=, I
_== /

11'
19. Mode

20. Help

This key is used to specify how the
fax
machine
should
handle
incoming calls. (See page 7-1.)

Press this key whenever
you want a
quick reference Help List printed. This
Help Lists will give you information
on how to perform
settings
for a
function, how to register information,
or how to get basic information
for
sending or receiving
faxes. (See page
3-7.)

21. Resolution
This key is used to set the
resolution
requirements
when
sending a fax. (See page 6-2.)

23. Enlarge/
22. Super

Q.Scan

This key enables
you to scan in your
originals at twice the normal speed, by
storing them in the memory before actual
transmission.
(See page 6-6.) When it is
pressed,
Broadcasting
is available.
(See
page 6-8-9.)
When Super
Q.Scan
is
pressed together with Shift, Multi TX is
available.
(See page 6-9-10.)

2-5

Reduce
This Enlarge/Reduce
key will reduce
or enlarge
copies depending
on the
ratio you select: 200%, 150%, 125%,
120%, 100%, 93%, 87%, 75% and 50%.
You can also use the Auto Reduction
function
to have
the
machine
automatically
calculate the reduction
ratio to fit to the size of your recording
paper. (See page 8-2-3.)

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
3. HOWTOUSEON-SCREEN
PROGRAMMING
(OSP)ANDHELPKEY
User-friendly

Programming

We have designed your fax machine with on-screen programming
programming
helps you take full advantage
of all the functions

On-screen

Programming

and a Help key. User-friendly
your fax machine has to offer.

(OSP)

Since your fax programming
is done on the LCD, we created step-by-step
on-screen
messages
to help you program
your fax machine.
All you have to do is follow the
instructions
as they guide you through the function menu selections
and programming
and settings.

Using

the Function

Mode

to Access

On-screen

You can access the function mode by pressing Function
Area of your fax Control Panel. (See page 2-4.)

Programming

found in the Function

prompt
prompt
options

(OSP)

and User Setting

When you enter function mode, your fax machine will display a list of Level One Functions
choose from (see pages 3-2 through
3-6 for these Level One Functions),
as seen below.

Press

Function

€
& _°_"_T-_]

(::_NTER-NO.

Left arrow
sequence

€

( 3.PRINT

REP[]"RTS

[ 4. S ET

AO_(_" "6_A L "

)

(. 5, US ER 0 PT I 0 N_

Right arrow or

)

€

sequence

( 7_.S_'E_OP " SYSTEM

€

autoscroll

)

[ B.REMOTEFAX OPT]
€

( O.INTERRUPT

€

]

I
3-1

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
These function options will appear one after the other on the display. You can then choose one of
these options by pressing Set when the option you want appears on the LCD.
You can also move through the function menu options at a faster rate by pressing
,..- (right
arrow). (See page 2-4 to locate this key on your Control Panel.) When you find the option you want,
press Set.
You can simply press the Level One Function
3-2 through 3-6).

Helpful Hints

If you want
wrong

Alternating

to exit function

menu,

Displays

Function

<- ÷

Selection

press

Stop.

Also, if you select

step, press

Programming

the

Clear.

(OSP)

When you see alternating
displays, the LCD will
usually alternate
between the currently
selected
option, and a help message giving brie finstructions
on how to proceed. The example shows the current
speaker volume is high and prompts you to use -9=
(left arrow) and _
(right arrow) to change the
setting, and then to press Set to store it.

)
&

with each option (refer to pages

to the previous

for On-screen

ALTERNATE

SELECT

associated

mode, simply

and wish to return

I:,
SPEAKER:HIGH
((

number

SET)

Table

If you have a basic understanding
of how to program a fax machine, you can perform most of the
programming
settings without
the Owner's Manual.
To help you understand
the function
selections,
options, and settings
that are found in your fax programs,
we have the following
Function
Selection Table.
Read through this table to gain a basic understanding
of what your new fax model can do, and
then the next section will begin instructing
you how to use On-Screen
Programming.

Level one
function

Level two
function
1. TIMER

1. TEMP.
2. POLLING
(TEMPORARY)
SETTINGS
3. CALL
RESERVE

3-2

Explanation
Use TIMER
later time.

to send

Polling is the process
from another machine.

Factory
setting

of Options
your

documents

of retrieving
ON/OFF

You can send a fax and then
recipient
using
the CALL
function. ON/OFF.

at a

Page
6-7-8

faxes

OFF

9-1-4

talk to the
RESERVE

OFF

6-18~19

HOW 10 USEON-SCREEN PRO®RAMMIN®

Level one
function

Level two
function

4. CONTRAST

1. TEMP.
(TEMPORARY)
SETTINGS 5. RESOLUTION

4. SET AUTO
DIAL

Factory
setting

Page

There are three types of contrast settings.
Usually the AUTO setting is acceptable.
But
if you want to send or copy an especially light
or dark document,
you should change this
setting.
AUTO: Default setting is AUTO. Contrast
setting always reverts to AUTO after
one transmission.
S. LIGHT: To send very light documents.
S. DARK:
To send very dark documents.

AUTO

6-3

If you need
to send a set of originals
at
various resolutions,
this function will allow
you to set the required
resolution
page by
page.
(If all documents
are the same
resolution,
use the Resolution key. See page
2-5 #21.)
STANDARD/FINE/S.
FINE/PHOTO

STANDARD

6-13

OFF

6-12

OFF

6-17-18

Explanation

of Options

6. OVERSEAS
MODE

If you have trouble when sending
you may want to set OVERSEAS
ON.
ON/OFF

7. COVERPAGE

An automatic
Cover Page will allow you to
send details of who the fax is going to, who it
is from and when it was sent. ON/OFF

overseas,
MODE to

If you wish to cancel a job that has been set
with the timer, a polled job etc., use this
function.

6-11

See page 11-1for
a list of reports.

You can print several different
lists and
reports, which are available under function
item 3. PRINT REPORTS.

11-1-5

1.ONE-TOUCH
DIAL

If you register names and numbers on OneTouch dial keys, you can dial a number
automatically
just by pressing a One-Touch
key. (Max. of 40 locations)

4-4-5

2. SPEED-DIAL

If you register names and numbers as SpeedDial numbers,
you can dial a number
automatically
just by pressing
the SpeedDial key and a two-digit
number. (Max. of
100 locations)

4-6-7

3. SETUP
GROUPS

This is used for setting
used for broadcasting.

4-8-9

2. CANCEL
JOB

3. PRINT
REPORTS

((OSP) AINU HI-LP KI-Y

up a group

number

3-3

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one
function

Level two
function

Explanation of Options

Factory
setting

Page

1. SMOOTHING

Smoothing
enhances
the appearance
of
incoming faxes.
If you set SMOOTHING
to ON, you will
receive
messages
with
the smoothing
enhancement.
ON/OFF

7-4

2. BEEPER

You can adjust the volume
this function.
OFF/LOW/HIGH

LOW

4-1~2

3. COVERPG
ON/OFF

If you set COVERPAGE
to ON, you can send
your documents with a Cover Page generated
by your machine. When the COVERPAGE
setting is ON, you can select a Cover Page
comment.
ON/OFF

OFF

6-16

4. ERRORRE-TX

If you set ERROR RE-TRANSMISSION
ON, the machine
automatically
sends
page again after an error occurs.
ON/OFF

OFF

6-20

5. REDUCTION

You can avoid having your incoming data
separated
by printing a reduced copy of the
incoming document. The reduction methods
are AUTO or Fixed ratio:
AUTO/100%/93%/87%/75%

AUTO

7-6~7

6. RCD PAPER

You can select one of 3 sizes of recording
paper. The machine automatically
will adjust
the size of the incoming document or original
document
so that it fits the paper size you
have selected.
LETTER/LEGAL/A4

LETTER

7-5

7. TONER SAVE

You can extend the life
conserving
its use.
ON/OFF

OFF

7-8

8. SLEEP MODE

This mode reduces power consumption
when
the machine is idle. The time period before
the machine drops into Sleep Mode is user
selectable.

OOMIN

3-9

9. PRINT
DENSITY

You can
function.

5. USER
OPTIONS

3-4

adjust

of the beeper with

of the

Density

toner

with

to
the

this

7-8

HOW |O US1-ON-SCI¢I-I:::N PI L) I tAIVItVIIIXlL (.L)SP) AI',,IU MI:::LPKI::::Y

Level one
function

6. TEL
OPTIONS

Level two
function

Explanation

of Options

Factory
setting

Page

TONE

4-1

1. TONE/PULSE

There are two different dial types and you
must select the type of signal suitable
for
your telephone line.
TONE/PULSE

2. RINGDELAY

This is the number of rings before the fax
machine answers the call when in F/T or Fax
Mode.
0/1/2/3/4 rings

3. SPEAKER
VOLUME

You can adjust the speaker
function.
OFF!LOW/HIGH

4. Ffl" RING
TIME

Ffr RING TIME sets the time for simulated
ringing in Fff mode.
10/20/30/60 seconds

5. RINGVOLUME

The settings

6. DISTINCTIVE

If you have distinctive
ringing service from
your phone
company,
you can use this
function
to register
the ringing pattern
of
your fax number. And if you set it to ON, you
can use the registered
number
as a fax
number only.
OFF/ON/SET

7. CALLER ID

You can display the last 30 Caller
are stored in the memory.

1. DATEf'I'IME

If you enter the date and time in 24-hour
format, the LCD will display the date and
time and they will be printed on outgoing
faxes.

01/01/1997
00:00

4-2

2. DAILY TIMER

If you frequently
have delayed jobs, all for
execution
at same time each day, you can
program that time. Once you register it, you
do not need to enter that time,just
set Timer
Transmission
in temporary
settings.

00:00

6-7

3. INTERVAL

You can select the time interval at which the
activity report is printed.
6/12/24 hours, 2/4/7 days, OFF

OFF

11-2-3

7. SETUP
SYSTEM

4. STATIONID

volume

7-2

with this

are OFF/LOW/HIGH.

LOW

7-9

7-4

HIGH

7-9

OFF

7-17-18

IDs that

You can enter your name or company name,
fax number
and telephone
number
in
STATION ID.

7-20

4-3

It is printed at the top of each page of every
outgoing
fax. It is also printed
on the
automatic
Cover Page.

3-5

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

Level one
function

Level two
function

5. REMOTE
CODE

7. SETUP
SYSTEM

O.INTERRUPT

If you
activate

Factory
setting

of Options

enter
REMOTE
CODE,
you can
or deactivate
the fax machine from

a remote
ON/OFF

telephone.

You can
comments

7. SET
PASSWORD

Limits fax receiving to only from a fax number
stored as one of your One-Touch
numbers.
ON/OFF

two

ON
7-12

.51 _ACT )

custom

You can select the output device that will
receive
fax messages.
This function
is
available when the optional Multi-Function
Link is connected.
FAX RECEIVE
ONLY/PC
RECEIVE ONLY

Page

#51(DEACT.)

6. SET
COVERPAGE

8. MF LINK
(Only withMultiFunctionLink
option)

8. REMOTE
FAX OPT

Explanation

PRIMARY/PC

6-15

OFF

7-22

See the
PC
MultiPRIMARY Function
Link
Manual

You can store incoming fax messages in the
memory.
Then you can use the convenient
1. FAXSTORAGE
remote control functions.
ON/OFF

OFF

10-1

2. FAX FWD/
PAGING

You can choose
either
PAGING,
FAX
FORWARDING
or OFF. PAGING ON will
cause the fax machine to page you when it
receives a fax message. FAX FORWARDING
ON will cause the fax machine to send any
stored faxes that are received to another
predetermined
fax number.
OFF/PAX FORWARD/PAGING

OFF

10-3-5

3. REMOTE
ACCESS

You can register
REMOTE ACCESS ID (3
digits) allowing you remotely
operate
the
machine. (Example : Retrieving an incoming
fax message)

159$

10-5

4. PRINT FAX

You can print incoming
stored in the memory.

faxes

that

were

10-7

You can send a fax without canceling
the
Timer or Polled waiting, even if there are
documents
in the feeder, by "interrupting"
it.

6-11

3-6

iiimllHlr

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY

Help

Key

Press this key whenever you need a quick reference Help List printed.
This Help List will give
you information
on how to perform settings for a function, how to register information,
or how to
get some basic information
for sending or receiving faxes.

How

to Print

a Help

List

Press Help to get a printout of the Help List. Use it when you need information about how to
register or set one of the functions,
or how to send or receive faxes. You can request a printout
whenever
the machine meets the following conditions:
-while
-while
-while
-while
-while

How

the
the
the
the
you

to Enter

LCD displays the date and time.
machine is timer waiting.
machine is polled/polling
waiting.
machine is at level one or two of the function
are using the phone.

Text

in Function

Each number key has three or four letters
special characters,
instead of letters.

menu.

Mode
printed

above them.

ABC

The keys "0", "#" and "'*" have

DEF

@(2)@
@@(3)
(2)@@
GHI

JKL

MNO

PORS

TUV

WXYZ

By pressing
the appropriate
number key the correct number
the character
you want. When you are setting certain functions,
will have to enter text into your fax machine.

of times, you can access
such as the Station ID, you

Key

once

twice

three times

four times

2
3
4
5
6
7
8
9

A
D
G
J
M
P
T
W

B
E
H
K
N
Q
U
X

C
F
I
L
O
R
V
Y

2
3
4
5
6
S
8
Z

Let's say that

you want

to enter

the initials

"BR". Follow the example

five times
A
D
G
J
M
7
T
9

on the next page.

IIIIIII"

3-7

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELP KEY
IIIIIIII

C.AME:
( ENTER
&
1. Press

2 twice

2. Press
letter

7 three
R.

3. Press

Set.

to enter
times

the letter
to enter

(

the

NAME:B

SET
_

)

( NA°M_E: BR

"- :--_

FOR YOUR INFORMAliON ............
i,

If you want

to enter

2. If you entered
arrow) to move
one in it's place.
to go back and
3°

a blank

space,

press

(right

arrow)

twice.

a letter incorrectly
and want to change it, you
the cursor back. When you reach the letter, you
You can only overwrite letters, not insert them,
overwrite
a lot of letters if you forget to enter a

If you have to enter
previous character,

can use -9' (left
can enter a new
so you may have
letter.

a character
that is assigned to the same number key as the
press _
(right arrow) to move the cursor to the right.

How to Enter
Special
Characters,
Marks
in Function
Mode

Symbols

* key

(space)

# key ................

:;<=>?@[]^_

and

Punctuation

!"#$%&'0*+,-./

The "0" key contains all the accented characters. The"*" and the "#" key are used for punctuation
marks and symbols. Let's say that you want to enter the Symbol "&". Follow the example below.

nu_ j | I:IID] _,']_ l-..l'|','j
(

NAME:JAMES

1. Press

* to show a list of characters.

(

MARK-__,!"#$%&"

2. Press

*, *, *, *, *, * (6 times).

(

MARK-

3. Press

D-- (right

[ NAME:JAMES

3-8

arrow).

I I I']"

[olVi',l_,,mw
)
( )*

!"#$%&'()*

)
)

)

HOW TO USEON-SCREEN PROGRAMMING (OSP) AND HELPKEY
How

to Set

the

Sleep

Time

Sleep mode reduces power consumption
when the machine
machine drops into sleep mode is user selectable.
The following

settings

are available

is idle. The time period

before

the

for sleep mode:

You can select the time period before
by using the number keys.

the machine

drops into sleep mode from 00 to 99 minutes

The sleep timer is automatically
reset when a fax is received, the machine starts to copy, or the
machine is receiving PC data to print from Multi-Function
Link. The factory setting is 0 minute.
Use the following

sequence

to set up sleep time.

--|:1:

1. Press Function.

[t_][,,"]
;JIV-'¥*AYJIII I _"]-"[e!vi_jt,_,mq

( 1.TEMP.SETTINGS

You will see scrolling
display. Choose one.

options

)

on the

2. Press

( 5. USER

3. Press

( 8.SLEEP

4. Enter

sleep time (00 to 99) by using
keys.

(.SLEEP

TIME:OONII-N

_-]

(SLEEP

Y_I_ME:OSMIN

)

number
Example:

05.

5. Press

Set.

6. Press

Stop

( 8. SLEEP

will

MODE

)

to exit.

.'_IL'Cp .\ludL' l._ actl\
continue
to run until
stops

OPTI--O-N_S---T)

vary

dted wllll_
Lhe heatel
stop_,
tlu',, _.\ L'l, Lht cuu|mg
fan will
the machine
has cooled down. The actual time before the fan

depending

upon

the

operating

conditions.

- It will take approximately
12 to 30 seconds for the machine to warm up from sleep
mode before you can start printing or copying. The LCD will show WARMING UP
during this time. When the machine is ready it will automatically
start the last job
you entered.
NOTE:

The cooling fan will continue to run until the temperature
of the machine
reaches a certain level. Even after the heater stops, the machine will
have to warm up before copying and printing.

3.9

, TELEPHONE FUNCTION SETTINGS

4. TELEPHONE FUNCTION SETTINGS _

....................

There are some settings,
such as the date and time, you should set on your tax nmchme betbre
you begin using it. Once entered, these settings will remain in the machine until you change them.
You can begin customizing
the settings by pressing Function
on the control panel. This activates
the function mode and On-Screen Programming
prompts. You can complete a variety of settings
in this mode.

Setting

the

Dialing

Mode

(Tone/Pulse)

Your fax machine supports both tone (multi-frequency)
and pulse (rotary) dialing. It is initially
set to TONE, so you do not have to change the setting if you use that kind of line. If you are using
a pulse dial line, you can change the setting to PULSE by following the steps below:

m • _

t,'[oI'Am

( 01/01/1997
1. Press

Function.

( 1. TEMP.SEI=T_IN_GS

You will see scrolling
options
display. You can choose one.
6.

(6.TEL

3. Press

(

After two seconds you will be prompted
to select pulse or tone.

Press

--_ (left arrow)

arrow)

find

the

that matches
your
Example: PULSE.

(

or _-- (right
dialing

mode

telephone

line.

Setting

the Beeper

to the

Sound

......)

)

1.TONE/PULSE

( DIALING:TONE

)

SET)

( DIALING:PULSE

(
to return

OPTIONS

"C SELECT
,

5. PressSet.
6. Press Stop
and time.

]

on the

2. Press

00:00

]

1 .TONE/PULSE

date

Level

If the beeper setting is LOW or HIGH, it will "beep" every time you press a key, make an error,
or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper
select OFF, and if you want it loud, select HIGH.

4.1

is LOW. If you do not want

the beeper

on,

TELEPHONE FUNCTION SETTINGS

i: I:nm]6,',]
_ Ir-VAv,vjI nln,_',]:[e],v,v_
(

01/01/1997

00:00

)

1. Press

Function.

( I.TEMP.SETTINGS

)

2. Press

( 5.USER

]

3. Press

( 2.BEEPER

)

( BEEPER:LOW

)

(

OPTIONS

[ SELECT

4. Press --_ (left arrow) or _
(right
arrow) until you get the setting you
want.
Example: OFF.

( BEEPERiOFF

5. Press Set.

C 2. B E E P E R

6. Press Stop to return
and time.

Setting

the Date

to the

and

SET]

j
)

date

Time

Your fax machine shows the date and time on the display
You can set the date and time in function mode.

and prints

it on every fax page you send.

d: I:mm]H.J IL.Vjkv,vjII II..,]: [e_v,la,qm

( 01/01/1997

00:00

]

1. Press

Function.

( 1.TEMP.SETTINGS

]

2. Press

( 7.SETUP

)

3. Press

( I.DATE/TIME

SYSTEM

-i-_)

( ENTER

YEAR:XX

4. Enter the last two digits of the year.
Example: 96.

( ENTER

YEAR:96

( ENTER

MONTH:XX

)

5. Enter
two digits for the month.
(JAN = 01, OCT = 10, etc.)
Example: 09.

( ENTER

MONTH:09

)

( ENTER

DAY:XX

)

6. Enter two digits
Example: 12.

(
[
[

ENTER

DAY:12

ENTER

TIME:XX:XX

ENTER

TIME:I5:25

)
)
:)

7. Enter

for the day.

the time in 24-hour

format.

Example: 15:25 (3:25 P.M.).
8. Wait

for two seconds.

9. Press Stop to exit and to view the
new date and time.

( 1.DATE/TIME

]

( o9/12/1996

)
4-2

TELEPHONE FUNCTION SETTINGS

Setting

the

Station

The Station ID is for identification
purposes.
Here you can store your name, fax number, and
telephone number. Your machine prints this information
on the electronic Cover Page and every
fax page you send.
•

The telephone number
Cover Page features.

that

you stored

•

If you do not enter

•

When you want to enter a blank
by using the --9 (left arrow).

a fax number,

above is only used for the Call Back Message

no additional
space, use _

If the Station ID has been programmed,
prompt 'T' to change "2" to exit. Press
function.
mmmmmm,,, :4:lk'+,l [el

information

can be entered.

(right arrow). You can back up to change

"-J
,q::[+'_--,,,mmmmm

+i-g:2g-)

1. Press

Function.

( I.TEMP.SETTINGS

2. Press

(* s

3. Press 4.
You will be prompted to enter your fax
number.

Enter your
digits).
Example:

Press

fax number

be prompted
number.

to enter

your

( FAX:41+S+54444_

)

(

( TEL:

ENTER
(

........
&

° .....
ZT+_ -))
SET

TEL:4155554445_

)
)

Set.
to enter your name

Enter
your name
by using the
number keys (up to 20 characters).
Example: BROTHER.
Refer to the section "How to Enter Text
in Function Mode" on pages 3-7-8.

((

NAME:
(-ENTER

++.........
+ )3
& +sE_
°::_i.
]

CI:NAME : BROTHER

. [

4-3

)

4155554444.

You will be prompted
or company's
name.
.

++
+++)

: ....
)3
( [TFAx
'+_+'
_:++_
T:I_:_R'+&+--+S:E+T:..... +.................

Enter your telephone
number
(up
to 20 digits).
If your telephone
number and fax
number share the same line, enter the
same number again.
Example: 4155554445.
Press

)

(4.sTaT:,'0N

(up to 20

Set.

You will
telephone

entries

then after Step 3 the name will be displayed with the
"1" to change
information.
Press "2" to exit from the

( 09/12/1996

and the

.... -}

TELEPHONE FUNCTION SETTINGS

9. Press

Set to confirm

10. Press Stop
and time.

to return

4.STATION

the entry.
to the

date

The Telephone
Consumer
Protectlol_ Act. ut 1991 makes _t unlawfhl for any person
to use a computer
or electronic
device to send any message via a telephone
fax
machine unless such messages clearly contain in a margin at the top or bottom of
each transmitted
page or on the first page of the transmission,
the date and time it
is sent and an identification
of the business
or other entity, or other individual
sending the message and the telephone
number of the sending machines
or such
business, other entity, or individual.
To program
this
previous page.

Storing

information

into your

Dial

Numbers

One-Touch

fax machine,

complete

the

steps

on the

You can dial numbers
automatically
by storing telephone or fax numbers
as One-Touch
dial
numbers.
You can also store names with the numbers
so when you call, you can verify the
destination
by the name on the display. You can store a maximum of 40 phone numbers. To access
numbers 21 to 40, hold down the Shift key. For example, One-Touch location "21" is accessed
by pressing Shift+One-Touch
key"0r'
simultaneously.
Here is how to store a telephone number
as a One-Touch dial number (See page 2-3) :
m

_J__

[_09/12/I_96
1. Press

Function.

2. Press

3. Press

the

)

( 4.SET

)

AUTO

( 1.ONE-TOUCH

One-Touch

key

]

( 1.TEMP.SETTINGS

( SELECT
4. Press

15:25

DIAL
DIAL

)

ONE-TOUCH)

where

you want
to store a number.
Example: One - Touch 05.
Note: The One-Touch
keys are not the
number keys.

((

ENTER

& SET

4-4

TELEPHONE FUNCTION SETTINGS

Enter

a number

Example:
.

Press

(up to 20 digits).

Enter
number

((

to enter the name
with this number.

& SET

text.)

Set.

(

9. Select the type of number
(FAX,
TEL, F/T, CHAIN) after using --9
(left arrow) or D._ (right arrow) to
display the type you want.
(See For Your Information on page 4-6.)
Example: FAX.
10.Press

NAME:
( ENTER

the name
by using
the
keys (up to 15 characters).

Example:
NJ OFFICE.
(See page 3-7~8 for how to enter

8. Press

]

Set.

You will be prompted
or company associated
,

( m05:14155551212_

14155551212.

(_--_?P-E : FAX

]

Set.

ll.Return
to Step 4 to enter another
number,
or press Stop to return to
the date and time.

Helpful Hints

If you must
pressing
appear

wait

for a dial tone to access

the Redial/Pause
on the display.

delay of 3.5 seconds.

4.5

an outside

line, insert

key. When you press Redial/Pause,
By storing

the numbers

with a pause,

a pause
a dash"-"

by
will

you can create

TELEPHONE FUNCTION SETTINGS

- _ FOR YOUR INFORMATION
Types

of Numbers

When you store a number as a One-Touch or as a Speed-Dial
choice of choosing the type of number. There are 4 options:
1.
2.
3.
4.

FAX (A fax number).
TEL (A telephone number).
F/T (Both a fax number and a telephone
number)
CHAIN
(A number, usually an access code, for chain

Chain

number,

you have a

dialing).

Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the
number over two or more keys if you register the first key(s) in the sequence as type
"Chain". Chain tells the system that the dialing
sequence
is not completed
and that there
is more to follow. The last key in the sequence must be any other
dial type (either FAX, TEL or F/T). You can use any combination
of One-Touch,
Speed-Dial
and manually
dialed numbers in a chain.
If you must wait for another dial tone at any point in the dialing sequence, store a
pause at that point in the number by pressing the Pause/Redial
key. (If you need a
pause that is longer than 3.5 seconds, call our Fax Diagnostic
Center at 1-800-2844329 (USA), 1-800-853-6660
(CANADA) for assistance.)
Only one pause can be
stored in each One-Touch
and Speed-Dial
number.
When you are ready to dial the chain number, simply
other in sequence
and then press the Start key.

press

the keys one after

the

Chain dialing makes using access codes easy. Sometimes'you
may want to choose
from among several long-distance
carriers when you make a call; rates may vary
depending
upon the time and destination.
To take advantage
of low rates, you can
store the access code of a long-distance
carrier as you would a regular number and
register it as a"chain" number. Then to dial, press this (access code) number followed
by the regular number and the Start key.
You can set up chain dialing for phone/credit
card numbers, the same way. However,
when using chain dialing,
do NOT send a cover page because
your credit
card number
will be on it.

Storing

Speed-Dial

Numbers

When you store a phone or fax number as a Speed-Dial
number, you must enter a two-digit
number,
from 01 to 00 (00=100) for using the number keys. For example, you cannot enter "5".
You must enter "05". You can store as many as 100 numbers
as Speed-Dial
numbers.

•

(

09/12/1996

1. Pre_Function.

(

1.TEMP.

2. Press4.

( 4. SET
lr rl! ::

r_rr_r_mT nrrmr_lr

15:25
SETTINGS

AUTO

DIAL

TELEPHONE FUNCTION SETIINGS
3. Press

4. Use the number
two-digit
number.
Example: 05.

to enter

(

]

( SPEED-DIAL?

#05

]

(ENTER

SET

]

-....... )

Set.

You will be prompted
or company associated

([(

to enter the name
with this number.

Use the number
keys to enter
name (up to 15 characters).
Example: MANCHESTER.
(See page 3-7~8 for entering text.)

8. Press

( #o5

Enter the number (up to 20 digits).
Example: 5555151.

6. Press

keys

( SPEED-DIAL?

:_AME
:ENTER

&- ':_SET
:_./;_[ii

_'_N-_R-E-_

" ]] )

...... ]

Set.

(F_ELEcT

<-4

& SET

9. Select the type of number
(FAX,
TEL, F/T, CHAIN)
by using -9
(left arrow)
or _
(right
arrow)
display
the type you want.
Example: TEL.

10. Press

Set.

ll.You
are ready to enter
another
Speed-Dial
number. Or press Stop
to return
to the date and time.

Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers.
page 11-3~4.)
CHAIN.

This list will contain

the type of number:

FAX, TEL,

2. Even if there is a loss of electrical
power
to your fax machine,
telephone
and fax numbers
you have stored will not be lost.

4-7

(See
F/T, or

the

TELEPHONE FUNCTION SETTINGS

.........................

FOI_ YOUR INFORMATION

When You Wish to Change the Stored One-Touch
Numbers
(During Step 4 on Page 4-4, 7)
When you access the function for
already in use, you will be asked
different One-Touch or Speed-Dial
Touch key or Speed-Dial
number

and

Speed-Dial

a One-Touch
key or Speed-Dial
number,
that is
if you wish to change it or to exit and select a
number. This display does not appear if the Oneyou chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial
press 2 to choose a different One-Touch
key or Speed-Dial
number.

(_(

number,

*05:NJ
OFFICE
_,]
( 1. CHANGE
2. E_]t_ _-))

2. If you are replacing an existing number with a new one, the old number and name
will appear in the display. Press Clear to erase the old number and name. Then,
enter the new number and name and press Set to store the entry.

Memory

Storage

Your fax machine is equipped with an internal battery that will keep the date and
time information
for up to two hours after power has been cut off. After that time, the
date and time will be lost and you will have to reenter the information.
All other
settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions
(see page 3-3-6) are stored permanently
and will be retained even in the event of a
power failure.
However,
the data stored in the memory
during
Out-of-Paper
Reception and Memory Transmission
will be lost when the power is disconnected.

Helpful Hints

If your fax machine
number

Setting

Up Number

before

is connected

to a PBX, you may have to insert

each fax or telephone

number

to access

an additional

an outside

line.

Groups

Number Groups allow you to send the same fax message to many fax numbers by pressing only
one One-Touch key. (This is called Broadcasting.)
You must store each fax number first as a OneTouch or Speed-Dial
number. Then you can combine the stored numbers
into a Group.
You can have up to 6 smaller Groups (each group uses a One-Touch key) or can assign up to 139
numbers to be in one Group. You can use the same stored number in several groups. Groups can
have a name up to 15 characters
long.
•

•

( 09/12/1996

15:25

1. Press

Function.

( 1.TEMP.SETTINGS

2. Press

( 4.SET

3. Press

( 3. SETUP
( SELECT

• • Vl!

AUTO

)

)
DIAL

GROUPS

)
1

ONE-TOUCH
i

4-8

TELEPHONE FUNCTION SEfflNGS

Press

the

you wish
Example:
group.
.

One-Touch

key

to store the group
select "One-Touch

where

number.
02" as

After two seconds, enter a number
for the group, using the number
keys.
Example: 1.
Enter

the One-Touch

(.SETUP
(.ENTER

GROUP:GO
& SET

(.SETUP

GROUP:G01

)

{(. ENTER

or Speed-Dial

SET

( GOI :#03#05*02_

)

numbers
in this group.
Example:
#03, #05, $02.
(Note: Press the Speed-Dial
key and
number
keys for Speed-Dial
numbers,
and the One-Touch keys for One-Touch
numbers.)

7. Press

Set.

((. ENTER

& SET

)

8. Enter the group's name.
Example: ALL BROTHER.

( NAME:ALL

9. Press

( 3 ,S+Ei"OP++
GROU PS

Set.

10.Press
Stop
and time.

to return

Helpful Hints

You can print
numbers

to the

BROTHER)

)

date

a list of all One-Touch

will be listed

under

numbers

One-Touch

and Speed-Dial

numbers.

Group

(See page

11-3~4.)
$ : One-Touch
# : Speed-Dial

4-9

USING THE UNIT AS A TELEPHONE

5. USING THE UNIT AS A TELEPHONE

............

Your fax machine can be used to make regular telephone
calls. You can dia| numbers
by pressing the number keys, or by using One-Touch
or Speed-Dialing.

Manual

manually,

Dialing

1. Pick up the handset,
or press Hook.
2. When you hear a dial tone, you can begin dialing by pressing the number
3. If you used Hook, pick up the handset when the call is answered.

One-Touch

keys.

Dialing

1. Pick up the handset, or press Hook.
2. When you hear a dial tone, press the desired
3. If you used Hook, pick up the handset when

One-Touch
key.
the call is answered.

If you try to use a One-Touch number that has not been registered,
you will hear a warning sound
and the display will carry a message reading, NOT REGISTERED.
The display will return to
normal after 2 seconds.

Speed

Dialing

1. Pick up the handset or press Hook.
2. When you hear a dial tone, press Speed-Dial
and then the two-digit
3. If you used Hook, pick up the handset when the call is answered.

Speed-Dial

number.

FOR YOUR INFORMATION
Using

Keys

with

- Press

RedialfPause

the Telephone
to insert

a 3.5 second

pause

between

numbers.

- Press Hold to put a call on hold. You can replace the handset without disconnecting
the call. You must pick up the fa___x
handset to release the call from Hold.
- Press # to switch the dialing type from "pulse" to "tone" temporarily.
This key also
is used for push-button
services,
such as those offered by banks, credit card
companies,
or paging services.

On Hook

Dialing

When you make a call using Hook, you can listen to the other end through the oneway speaker of the machine, but the other party can not hear you unless you pick up
the handset.
Also, if you press Hook again before you pick up the handset,
the call
will be disconnected.

5-1

USING ]-HE UNI]- AS A ]-ELEPHONE

Searching

the

Telephone

Index

Once you have stored a name and number
you can search for that name alphabetically
directly from the Telephone Index.

•

as a One-Touch number or as a Speed-Dial
number,
using the Telephone
Index. You can dial a number

"14 D][,,,1
;,11L','AYJ
III1,1" [el,,v_

(
1. Press

Tel-Index.

2. Use the number
keys to enter the
first character
of the stored name,
and press --_ (left arrow) or _-(right arrow) to find the name.
3. Pick up the handset,
4. Press

Start to begin

-Return
or press

5-2

the handset

or press Hook.
dialing.
to its cradle

Hook to cancel

the call.

09/12/1996

15:25

)

_E-_L:-_N_E_X
_-,:

(.NJ

)

OFFICE

DOCUMENT

BASICS

SENDING FAXES

6. SENDING FAXES
A) DOCUMENT

BASICS

The

Documents

Size

of Your

148mm

216mm (8.5")
=,
208ram (8,2") = I
_4mm

216mm (8.5")
_<(5.8")

4mm

MlnlmumJ

I 900mm
(35.4")

Maximum

/ /

I lOOmm
(3.9")

_I"

scanned
(printed)
area

The size of the documents you want to send by fax should not be larger (or smaller) than your fax
machine can accommodate.
The documents
should each be between 5.8 and 8.5 inches (148 and
216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.
The maximum
width of the scanned
area,
recipients
fax, is 8.2 inches (208 mm).

How

to Insert

that

can be printed

on the recording

paper of the

the Document

To send a fax, first insert the document
you wish to send, face down, in the
document feeder. The top edge of the document should go in first, or the fax will
be received upside down.
To prevent the document from going crooked
to fit the width of the document.

.About

the

Doc'lam=,nlls

You

as it is fed, adjust the paper

guides

Send...

Do not use documents
that are curled, wrinkled, folded, ripped, or that contain
staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.
curled

folded

staples

tape

[]
wrinkled

ripped

paper clip

fabric

I
J

6-1

SENDING FAXES

The Auto

Document

DOCUMENT
BASICS

Feeder

(ADF)

The Auto Document Feeder (ADF) automatically
feeds documents
machine, one at a time. The thickness
and weight of the documents
categories:

(up to 30 pages) into the fax
should fall into the following

Thickness:

For one sheet: 2.8 x 10 .3 to 4.7 x 10 .3 inches (0.07 to 0.12 mm).
For multiple sheets:
2.8 x 10 .3 to 3.9 x 10 .3 inches (0.07 to 0.10 mm).

Weight:

For one sheet: 0.07 x 10 .3 to 0.121 x 10 .3 lbs/inch 2 (52 to 85 g/m2).
For multiple sheets: 0.07 x 10 .3 to 0.114 x 10 .3 lbs/inch 2 (52 to 80 g/m_).

As a reference,
please note that the paper
weight:
Thickness:
3.1 x 10 .3 inches (0.08 mm)
Weight: 0.091 x 10 .3 lbs/inch 2 (64 g/m 2)

used for this manual

has the following

thickness

and

Before inserting documents
into the document
feeder, fan the sheets of paper to make sure the
documents
are not stuck together.
Then tap the leading edge on a flat surface so all the pages are
even when placed in the feeder. Make sure you always place the documents
in face down.

Getting

Ready

to Send

a Fax

Setting
the Resolution
You can choose a setting (STANDARD,
FINE, SUPERFINE,
or PHOTO) for the resolution
time before you press Start or Copy. You can choose a setting by pressing the Resolution
(O means

light off. _/means

STANDARD

0 Fine
- Photo
O S.Fine

FINE

•

Fine

_ Photo
O S.Fine

SUPERFINE

O Fine
- Photo
_0.. S.Fine

PHOTO

"Q" Fine
-Photo
_0. S.Fine

To set different
Transmission"

6-2

any
key.

light on.)
The STANDARD resolution
can be used for most typewritten
text. When the STANDARD setting is on, both lights are off.
Transmission
speed is normal.

The FINE resolution
is an ideal setting to use if you want to send
documents
that have small print. When the FINE setting is on,
the FINE light will be lit.
Transmission
speed is slower than STANDARD.
The SUPERFINE
resolution
is a good setting to use for documents
with very small print or artwork. When the SUPERFINE
setting
is on, the S. FINE light will be lit.
Transmission
speed is slower than FINE.
The PHOTO resolution
is ideal for sending
varying shades of gray, such as photographs.
is on when both lights are lit.
Transmission
speed is slower than FINE.

resolutions
for each page ofa multipage
on page 6-13.

document,

documents
that have
The PHOTO setting

refer to "Multiple

Resolution

DOCUMENT

Setting
the Contrast
The fax machine has automatic
that is very light or very dark,
Use SUPBR
Use SUPER

SENDING FAXES

BASICS

contrast control, but if you are sending or copying
you may want to set the contrast yourself.

a document

LIGHT to send a very light document.
DARK to send a very dark document.

Ru uII-"1:1D][_"]"-]IEyAvlvj IIII! F.!: [olv,T_ql
09/12/1996
1. Insert
the documents
into the feeder.

face

15:25

]

down
(FAX:'_°-_O*:"&
)]
( icoPY:
#R- *s"START
-cspY1

2. Press

Function.

( I.TEMP.SETTtN_S

)

3. Press

( I.TEMP.SETTINGS

)

4. Press

(

)

(

CONTRAST:AUTO
SELECT
÷ -_ &

The display will alternate

messages.

(
"*[

5. Use

"-9

arrow)

(left arrow)
to select

AUTO,

one

S.LIGHT,

Example:

Set.

7. Press

Stop to exit.

start

(right

SET

]]
)

(

CONTRAST:S.LIGHT

)

(

4. CONTRAST

)

(

FAX:
COPY:

settings,

or S. DARK.

S.LIGHT.

6. Press

Then

or D._
of the

CONTRAST

the fax sending

operation

NO.
&
PRESS

START
COPY

)]
)

(see page 6-4) or copy (see page 8-1).

6-3

SENDING FAXES

B) BASIC

BASIC

FAX TRANSMISSIONS

FAX TRANSMISSIONS
FOR YOUR INFORMATION

Sending
There

a Fax
are 3 basic ways to send a fax:

1) Manual

transmission:

You can talk or listen to the other party before you send a fax by picking up the
handset
and dialing the number.
After the other party has finished talking and
has pressed the Start button, you will be able to send your fax by pressing your
Start key and placing the handset
in its cradle. (If you call and all you hear is
the chirping sound of a fax machine, you can go ahead and press your Start key,
and then replace the handset.)
2) Automatic

transmission:

You can send a fax without picking up the handset
dialing the fax number and then pressing
Start.
a. One-Touch Dialing
Press one of the One-Touch keys. (The numbers
page 4-4.) Then press Start.

or without

pressing

Hook

must be stored beforehand.

See

b. Speed-Dialing
Press Speed-Dial,
then use the number keys to enter a two-digit number.
For example, press "05" for 5. (The numbers must be stored beforehand.
See
page 4-6.) Then press Start.
c. Telephone
Index
You can use the Tel-Index
3) Timer

to make

to the Other

When you are sending a
fax tones, you can use the
send a fax, ask the person
when you hear fax tones

Sending

or fax calls.(See

page 5-2.)

transmission:

It is possible to send documents
page 6-7~8.)

Talking

telephone

Party

at a later time by using the TIMER

When Sending

function.

(See

a Fax

fax manually
and you hear the recipient's
voice instead of
handset to have a conversation.
When or if you want to then
on the other line to press Start on his/her fax machine and
you can press Start to begin sending your fax.

a Fax Automatically
roll i _1:11
_11,.1
_ I'_.l_'&','j
IIII_l: [e_',L_i

1. Insert
the documents
into the feeder.

thce

down

15:25 ]

[FAx: .o.

START_2

( COPY:

!!1

6-4

[ 09/12/1996

I ' [_L_ k_

PRESS

COPY

]

IIIIIIII

SENDING FAXES

BASIC FAX TRANSMISSIONS

2. Enter a fax number.
Example: One-Touch dialing.
3. Press

(_NJ

OFFICE

)

( DIALING

Start.

( SENDING
Sending

a Fax

P.01

1. Insert
the documents
into the feeder.

face

2. Pick up the handset
or press
and listen for the dial tone.
the

)

Manually

(i_09/12/1996

3. Enter

]

15:25

)

down

((_;-C0_:

Q( ( ENTER
PRESS

FAX
STARTNO.
"KEY

COPY

]

Hook

fax number.

( NO

OFFICE

I)
)

You can use manual dialing, One-Touch
dialing, Speed Dialing, or Tel-Index.

4. When you hear a fax tone, press
Start.
Your fax machine will begin sending the
documents.
5. Return the handset
to its cradle,
you did not use Hook.

Automatic

and

Manual

( SENDING

Redialing

Ifa number you have dialed is busy or your call did not go through for some other reason, you can
redial that number. There are two ways to redial: "automatic"
and "manual." Automatic redialing
can be used only for faxes that were sent using automatic
transmission---not
for telephone calls.
The fax machine automatically
will redial the number 3 times at 5 minute intervals before giving
up. When you press the Redial/Pause
key (manual redialing), the fax machine will redial the
last number that was dialed.

6-5

SENDING FAXES

BASZCFAXTRANSMISSIONS

FOR YOUR INFORMATION
Optional

Settings

When

You Send

a Fax Manually

• Resolution
(See page 6-2, 6-13.)
• Cover Page (See page 6-14-18.)
• Call Reservation
(See page 6-18-19.)

Printing

Page

* Contrast
• Overseas

(See page 6-3.)
Mode (See page 6-12.)

Headers

Your fax machine can print a page header on the top of every fax you send. It is
printed
on the receiving
party's
fax paper.
It contains
the date and time of
transmission,
your fax number and name (Station ID), and page number. Of course
you must register your Station ID beforehand
for that information
to be available.
Transmission Date and Time

Station ID

Page Number

1
PAGE 01

09/12/1996

C) ADVANCED
Sending

15:25

4155554444

BROTHER

FAX TRANSMISSIONS

a Fax by Using

Super

Quick-Scan

(Memory

Transmission)

If you are faxing a set of documents
that are confidential
in nature or you just need your original
documents
right away, you do not have to stand at the machine and wait for the transmission
of
each page to be completed. You can use Super Quick-Scan
in order to get your original documents
back before transmission.

( o 9 / 12/ 19 9 6 -i-5v-25-_)
1. Insert
feeder.

the

documents

the
([

2. Press Super Q.Scan.
The display
will indicate
memory is available.

3. Enter

into

how

much

the fax number.

4. Press Start to begin scanning
the
documents
into memory.
Once
completed,the
fax machine will dial
the destination.

(

COPY:

(

ENTER

(

MEMORY

PRESS-

FAX

COPY

NO.

OFFICE

)

)
)

100%

]

ADV,4JVCEDFAXT SMISSIONS
SENDING FAXES

..........

FOR YOUR INFORMATION

If You Get a MEMORY
Using

Super

FULL Message

When Trying

to Send

a Fax by

Quick.Scan

If the memory becomes full when scanning page 1 and the display shows PRESS
STOP KEY, then press Stop to abort the job
If the memory becomes full on page 2 or more of a multipage
document,
you will be
prompted
to press Start to send the portion already scanned,
or to press Stop to
abort the job.
•

Setting

the Daily

Timer

(for Delayed

Transmissions)

The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending
delayed jobs that must go out at the same time daily. Once you enter the time, you don't have to
enter it again. The setting will stay the same until you change it. So you can use it every day,
or only on days when you need it.

[4_'t-I l:e]l 'J"1*_

1-"11 D]1.,1
;.11E,'AVIIIII_11[e_,v,v,_.._
( 09/12/1996

15:25

]

1. Press

Function.

( 1. T E M P. S E-T-TTN-_B
-_ ]

2. Press

( 7.SETUP

3. Press

[°2 :bA i LY__- I*'M
ER

4. Enter

the

time

in 24-hour

format

using the number
keys.
Example: 19:45 (7:45 P.M.).
5. Wait for two seconds,
exit.

Delayed

press

Stop to

SYSTEM

( ENTER

TIME:_O-O0-)

( ENTER

TIME:19:45

(

2.DAILY

TIMER

]
-)

)
,)

Transmission

You can use the timer to send documents
at a later time (up to 24 hours later). When the preset
time is displayed,
accept it or enter a new time if needed. Your fax machine also will produce a
report, the "Delayed
Sending Report", after the fax is sent. You can set up to three different
documents
for delayed transmission.

1. Insert the documents
feeder.

into the

! !1=11
D][,']_tIE'VAVIII!I_1-"[elVlll_
( 09/12/1996

15:25

)

( FAX:
COPY:

START
COPY

)_
)

NO"" &
PRESS

6-7

SENDING FAXES

_e,

100%

Super Q.Scan if you wish

2. Press
to use
you

,WV VCED
FAZTIL4NSMISSIONS

memory

can

send

transmission,
your

fax

((

normally.

(

MEMORY
ENTER

'
FAX

NO.

3. Press

Function.

(, 1.TEMP'f_-'ETTINGS

)

4. Press

( 1.TEMP.SETTINGS

]

5. Press

( I. TIMER

)

6. Enter

the

time

in 24-hour

format

using the number
keys.
Example: 19:45 (7:45 P.M.).
7. Wait

for two

seconds.

8. Press

Stop.

9. Enter

the fax number.

10. Press Start.
The fax machine
specified

( SET

TIM-E=_O

( SET

TIME=19:45

:0:_ .....

)
)

( 1. TIMER

)

(" NJ

)

OFF_['°C_E

will wait until the

time to call.

Broadcasting
By using the numbers you have stored for One-Touch dialing, Speed-Dialing,
or group dialing, you
can automatically
send faxes to a maximum
of 140 different locations at once. Remember,
each
group you created reserves one of the One-Touch keys. You can not broadcast
to a number that
has not been stored in memory. Use the Telephone Index to help you choose the numbers to which
you wish to broadcast.
(See page 5-2.)
After transmission
is completed, a Broadcast
Report will be printed automatically
to let you know
the results.

FOR Your
Getting

Familiar

* To stop the broadcast

with

the

INFORMATION

Broadcasting

in progress,

press

Function

Stop.

Enter the chain dialing numbers
as you normally would, but keep in mind that
each key counts as one location, so the number of locations you can call becomes
limited. (You have up to 140 locations
you can call with One-Touch,
SpeedDialing, and group numbers.)
* If the line is busy or for some other reason
broadcasting,
the fax machine will redial

a connection
the number

could not be made while
automatically.
(See page

6-5.)
* If the memory is full, press Stop to abort the job or press Start to send the portion
that is in the memory (if more than one page has been scanned.) (See page 6-7.)

6-8

ADVANCED

SENDING FAXES

FAX TRANSMISSIONS

__ I -"1:11D]
f,l "3l'_.,'Av_vjIIII!,1: [e],vlv1.._

1. Insert
feeder.

the

documents

into

the

( 09/12/1996

15:25

]

(FAX:
( COPY:

START
COPY

' 100%

NO.
&
PRESS

( MEMORY

2. Press Super Q.Scan.

[ ENTER
3. Enter
the One-Touch,
Dial, or group number,
the other.
Example: Group number.
4. Press
will

(

Speedone after

Start and the fax machine
read

the

documents

by Multiple

Use this function
can automatically

N°O'........
)

BROTHER

)

into

(

D I AL I NG

(.:SE

)

N D ING

P. 01

)

Transmissions

to send several
fax"Document

This is not to be confused
destinations.

FAX

(:_M E_M0-'I_Y_""_:T _?_:_::_"00 % )

memory, and then start sending
faxes to all the numbers
you
entered.

Sending

ALL

)

different faxes to several distinations
A" to one destination
and Document

with Broadcasting,

which

is sending

at once. For example, you
B to another destination.

the same

document

to many

If you wish, you can combine this function with broadcasting
so you can fax different documents
to different lists of people at the same time. To do this, store various sets of documents in memory.
Then, for example, you can automatically
fax "Document
A" to one list of people and "Document
B" to another list of people. You can preset 3 different documents
(including timer transmission)
in memory; if you set one timer transmission,
multiple transmissions
are available for two other
destination,
If you press only Super Q.Scan instead of Shift + Super Q.Scan for the last document,
machine will start dialing without waiting for 30 seconds.

your fax

I."I_1D]H'J!r_','&v,'lI! q,l-"[e:_v,v_

( 09/12/1996 lS:ZS ]
1. Insert
feeder.

"Document

2. Press

Shift

A" into

the
I COPY:
.(

+ Super

together
transmission.

send

The display

shows

remaining

Q.Scan
multiple

(

PRESS

COPY

MULTI

100%

ENTER

FAX

NO.

)
]-J

memory.

6-9

SENDING FAXES

ADVANCED

3. Enter the fax number.
series
of numbers
broadcasting.)
4. Press
Start
documents.
.

FAX TP_NSMISSIONS

(Or enter a
if you
are

(

scanning

(

MULTI

(

09/i'2/'1_96

[

ENTER
PRESS

FAX
NO.
START
KEY

)_
]

(

MULT-i--

70%

)

start

Insert
"Document
B" within
30
seconds
after "Document
A" has
been
than

scanned.
(If you wait more
30 seconds
to scan another

0 FF I CE

100%

'i5:.27_

)

document,
the machine
will begin
to send document
"A".) Repeat Step
2, 3, 4, for document
"B".
.

Repeat

Steps

1, 2, 3, 4 for document

'_C".

After 30 seconds, your fax machine
will start sending
the documents
in scanned order.

After

scanning

documents,

Interrupting

the

( _DIALING

your fax machine

Timer

and

will start

Polled

sending

them

in scanned

order.

Job

You can send a fax without
canceling
the Timer (see page 6-7-8) or Polled Waiting
with
documents
in the feeder (see page 9-2-3) by "interrupting"
it. When you interrupt
the Timer to
send a "new" set of documents,
the fax machine does not automatically
redial the number if it was
busy. Also, you can not use the function mode if you have interrupted
the Timer or Polled Waiting.
Example:

TIMER

WAITING

with a document

in the feeder.

•
IJ
"
• 'Y!
hi' • _i,_m.
y?
ii....t.!:11
b][-1;,llV-'_llA[llll'.l.l_

:4:1"61(el "],'_:[..'_

( TIMER
1. Press

Function.

2. Press

3. Wait

documents

from

5. Place the "new" documents
feeder.
.

)

( 1. TEMP.SETTINGS

)

:0.

for two seconds.

4. Remove
machine.

WAITING

the

fax

into the

Enter the new fax number
for the
documents
you are sending
now,
then press Start.

INTERRUPT

[

REMOVE

DOCUMENT

)

(

INSERT

DOCUMENT

)

COPY
TO RESET

)_
)

((

FAX
OR
""( FUNC
0

(:ib_i A E*_NG
( SENDING
................

6-10

)

]

P.Ol

)

1.1
_I_I
[U [L[]1 I_1_
1__LI LA A .....U .....

"DVANCED

7. After

the transmission

place the "old" documents
the feeder.

8. Press Function
timer.

Canceling

is finished,

(_INSERT'DO_O'MENT)

back into

and 0 to restore

the

FAX
(-FUNC

OR
0

Press

2. Press

( TIMER

WAITING

a Job

TIMER

WAITING

with documents

tasks such as Polling or Polled
(see page 6-7-8) from your fax

in the feeder.

Function.

WAITING

( 1.TEMP.SETTINGS

]
)

Any waiting jobs that have been set up
will appear in the display.
If no jobs are waiting to be processed,
a
NO JOB WAITING message will appear
in the display.
.

))
)
)

( TIMER
.

COPY
TO RESET

( 0.INTERRUPT

Use the Cancel Job function to permanently
remove scheduled
Waiting
(see page 9-2~3) and Timer (Delayed Transmission)
machine.
Example:

SENDING FAXES

FAX TRANSMISSIONS

((

(

Use -_ (left arrow) or _
(right
arrow) to select the job you wish to
cancel.

Press

Set.

Press

I to cancel

((
the selected

19:45
( SELECT

19:45

i9:45
( 1.CLEAR

NJ
÷

0FFIC
& SET

))
]

OFFIC

]

NJ 0FFIC
2.EXIT

)_
)

job, or

2 to exit without
canceling.
If 1 is selected, the job will be canceled
and the next job in the queue will appear
in the display.
.

To cancel the next job, press 1 again.
To exit, simply press 2.

I 11 flllf]'

---

6-11

SENDING FAXES

FAxTRANSMISSION
OPTIONS

D) FAX TRANSMISSION
Setting

the

Overseas

OPTIONS
Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas
Using the Overseas mode is an effective way to send faxes overseas.

mode.

_...L P i':11
D]k__ ir_,vAv,,j
iiii_-] -"[o_,,v,l._B

( 0 9 / 12/ I-9_0-6
_"_-_-:-_5
°_)
1. Insert
feeder.

the

documents

into

the

((

( COPY:
FAX: NO.
_,_START
3) }
P_E_
C_PY

2. Press

Function.

( 1.TEMP.SETTINGS

)

3. Press

( 1. TEMP.SETTINGS

)

4. Press

[ OVERSEAS:OFF

))

( OVERSEAS

)

(

-[_ SELECT
,- -, _ SET)
.

Press --_ (left arrow) or _-- (right
arrow) to switch to ON.
Press

7. Press

Set.
Stop to exit.

([

PRESS

8. Then
start
the
fax
sending
operation.
(See page 6-4.)
After sendingyour
fax, the overseas
will switch itself OFF.

mode

6-12

:ON _

ll_

[]r

_-ART

KEY

)

FAX TRANSMISSION

Setting

Your

Fax Machine

for Multiple

OPTIONS

SENDING FAXES

Resolution

Transmission

This is a temporary
setting for the current transmission
job only. You can set the resolution
of the
documents
you send by pressing Resolution.
Once you set the resolution,
all the pages will be
sent at the same resolution.
However, there may be times when you want to send some pages at
one resolution,
such as "standard",
and other pages in another resolution,
such as "Photo." If you
send all pages in Photo resolution,
for instance, it would take a great deal of time. It is better to
specify the resolution
for each page to minimize transmission
time. This is made possible by using
the 1.TEMP. SETTINGS
function.

I: 11 *] [,1_ IL'_'Av,vlIII I!,1: [elvlv_
(

1. feeder.Insert
the

documents

into

the

(

09/12/1996

15:25

((-_FAX
_:_COPY: N0.PRESS
&

)

STARTcoPY)))

2. Press Function.

( 1.TEMP.SETTINGS

]

3. Press 1.

( i.

TF'MP.SETTINGS

]

4. Press 5.

("5.

RESOLUTION

)

(_PAGE
01:STANDARD
( SELECT
÷ ÷ & SET
5. Press
arrow)

--_ (left arrow)
to find

want
for
documents.
Example:

the

])
)

or ...- (right
resolution

first

page

you
of

your

FINE.

6. Press Set.
Return to Step 5 to set the resolution
Page 2 and the following pages.

7. When
you
finish
setting
resolution
for all your pages,
Stop.
8. Enter

the fax number.

9. Press

Start.

for

the
press

The resolution
will revert to STANDARD
after the documents
have been sent.

(_-COPY:

PRESS

COPY

)

SENDING FAXES

Sending

a Fax

FAX TRANSMISSION

with

an Electronic

OPTIONS

Cover

Page

Message

An automatic
Cover Page will allow you to send details of who the fax is going to, who it is from
and when it was sent. This is what the Cover Page looks like:
09/12/1996

15:25

--TO:

COVER PAGE ---

(1)

NJ OFFICE
EAX:14155551212

FROM:
FAX:
TEL:

BROTHER
4155554444
4155554445

(2)

(3)

03 PAGE[S] TO FOLLOW
COMMENT: PLEASE CALL

(1) The "TO" information
comes from the One-Touch
or the Speed-Dial
dialing manually,
the name of the destination
will be left blank.
(2)

The "FROM"

information

comes from the Station

(4)

memory.

If you are

ID.

(3) The number of pages you are sending.
When Cover Page is sent each time by using the
automatic
settings (see page 6-16), the number of pages will be left blank.
If you have used the temporary
Cover Page setting (see page 6-17-18),
the number of pages
you entered will be listed.
14) Your comments.

You may customize

,-_
Selecting

the comments.

: FORYOUR INFORMATION

a Comment

for the Cover

Page

You can choose one comment
from among 6 options. The first option is to send no
comment at all. The next 3 are built-in comments,
and the last two are ones you can
enter yourself. (For more information
see below "Customizing
Your Cover Page
Comment".)
1.
2.
3.
4.
5.
6.

6-14

COMMENT
OFF
PLEASE CALL
URGENT
CONFIDENTIAL
(Your own customized
(Your own customized

comment).
comment).

FAX TRANSMISSION

Customizing

Your

Cover

You can customize

the comment

Page

OPTIONS

SENDING FAXES

Comment

on your Cover Page as follows:

I -"1:11
=]H "-]Ir_.,'Avlvj
I IIII_,]-"[o]hv_

1. Press

Function.

( I.TEMPJ_ETTtNGS

)

2. Press

( 7.SEYUP

SYSTEM

)

3. Press

( 6. SET

COVERPAGE

)

( ( 5.
"_(
4. Press --9 (left arrow) or _-- (right
arrow) to select 5 or 6 where
wish to store a comment.
Example:

5. Press

SELECT

<" ")' & SET

)

(s.

you

(5._

Set.

6. Enter your customized
comment
by using the number
keys (up to 27
characters).
(See page 3-7-8 for more details.)
Example: TOP SECRET.
7. Press

Set.

8. Press

Stop to exit.

Printing

a Sample

You can print a sample

Cover
Cover

)

( 5. TOP

SECRET

)

(

COVERPAGE

]

6.SET

Page

Page to check the format.

•

D • _, ,

"]:[eIV_

1. Press Function.

( I.TEMP.SETTINGS

)

2. Press3.

( 3. PRINT

3. Press4.

( 4.COVERPAGE
( PRESS

4. Press Start.

(

PRINTING

REPORTS

START

KEY

)
)

6-15

5LNDIN®

FAXES

To Always

FAX TRANSMISSION

Send

a Cover

OPTIONS

Page

If you often send an automatic
Cover Page, you can set it to ON to avoid having to set up the
details of the Cover Page each time. Here is how you can switch the setting for the automatic
Cover Page to ON or OFF:
•

•

m.. |-"1:11
D]_:]7,]IEVAVJI I n_.1-"
[olv,!_

( 09/12/1996

15:25

1. Press

Function.

( 1. TEMP ._SE'fl'_l NGS

2. Press

(i 5.USER

3. Press

( 3._O-VERP_

4. Press

--_ (left arrow)

arrow)
to choose
Example: ON.

5. Press

or ,,.-

(right

OPT_YONS
ONIOFF

COVERPAGE
:OFF
I:,,.SELEC
T ÷, ÷ & SET

))
]

( COVERPAGE:ON

)

(1.C0MMENT
)]
s LECT
,--, SET)
C2.PLEA_CA_[

6. If you selected ON, you must select
a comment,
by pressing
--_ (left
arrow) or m,-- (right arrow).
Example: 2.PLEASE CALL. (See page
6-15.)
7. Press

Set.

8. Press

Stop to exit.

( 3.COVERPG

ON/OFF

FOR YOUR INFORMATION
an Automatic

Cover

Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not
be printed on the Cover Page. Also, the comment you selected when you set it to ON
will be printed on all the Cover Pages you send.

6-16

)

ON or OFF.

Set.

Sending

)

FAX TRANSMISSION

Sending

a Fax

When

the

Cover

Page

SENDING FAXES

OPTIONS

Is ON

ill4 .]{,1_r1'-YA';l

I III_1: [e:lvi'_ml

(.09/12/1996
1. Insert

the

documents

feeder.
The
COVERPAGE

into

the

(

display
will
say
ON for one second.

COVERPAI_°E-O_-N

(. FAX:
(

2. Enter

the fax number.

Sending

a Cover

Page

NO,

cOPY:

_"E

the

documents

, .]

START

PRESS

COPY

)-,._
J

)
)

COVERPAGE

( SENDING

)
P.01

)

Temporarily

_J71:
1. Insert
feeder.

.....

OFFICE

( NJ

3. Press Start.
Your
machine
will
begin
transmitting
the Cover Page and
original
document.

15:25

into

the

27_9-g6--T_.-- 2-5- )

_-N'dT--&---STKRT

2. Press

Function.

( I_TEMP.SETTINGS

)

3. Press

F-i-.T"EMP. S ETT INGS

)

4. Press

(

]

(--(
5. Press --q [left arrow) or _
(right
arrow) to select ON or OFF.
Example: ON.
6. Press

Set.

COVE RP#(_-E :'0_"
SELECT
÷ ÷ &
(,,,COVERPAGE

7. Press -41 (left arrow) or _-- (right
arrow) to select the comment
you
want.

8. Press

2.PLEASE

SET

_
.)

)

: ON

(
"_(

Example:

7.COVERPAGE

SELECT
( 2".PLEASE

SET

CALL

]
)

CALL.

Set.

9. Enter the number of pages you are
sending.
(Enter
00 to leave the
number
of pages blank.)

(

TOTAL

PAGES?

(

TOTAL

PAGES?":'02

:_0

)
]

6-1Y

SENDING FAXES
10.Wait

FAXTRANSMISSION
OPTIONS

for two seconds.

( 7.COVERPAGE

Stop to exit.

ll.Press

(

( ENTER

FAX

....)

N0.

,)_
J

12.Enter

the fax number.

( NJ

13.Press

Start.

[

OFFICE

SEND

)

C0VERPAGE

( SENDING

Sending
a Fax with Call Reservation
party
after fax transmission.)

)

P.01)

(Talking

to the

receiving

You can send a fax and then talk to the recipient using the Call Reservation
feature. After your
fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving
a telephone
call. If the recipient
picks up the handset, your fax machine will ring. Then you can
pick up your handset and start a conversation.
If you have both Call Reservation
and Call Back
Message set to ON and the recipient does not pick up the handset when it rings, your fax machine
will leave a fax message asking the recipient
to call you.

Using

the

• There

Call

Reservation

Function

are some fax machines

that

will not respond

to this function.

• When you use auto redialing,
you cannot use the Call Reservation
function, but
if Call Back Message is ON, your fax machine will leave a Call Back Message
asking ask the other party call you.
• You can not use Call Reservation
Polling function.
• You must register
your
ON. (See page 4-3.)

Station

with the Delayed

ID number

I -"I:i D]k"];,1
Ir_,vdkVJ
IIII_1 -"[e],v,%...
(

the

documents

into

the

or with the

to turn the Call Back Message:

1. Insert
feeder.

Transmission

09/12/1996

_ FAX:
L [ COPY

NO.
&
PRESS

][°_*:_25

)

START
COPY

)_
)

2. Press Function.

( 1. T EM P. S ETT I N G S

3. Press1.

(

]

4. Press3.

( 3.CALL

((

6-18

1.TEMP.SETTINGS

SELECT

RESERVE

_i ]

SET

FAX TRANSMISSION

5. Press --_ (left arrow) or _
(right
arrow) to select Call Reservation
ON or OFF.
Example:

6. Press

Call Reserve

(

CALL

RESERVE:ON

)

ON.

Set.

(- (cA,,
"(

7. Press --_ (left arrow) or _
(right
arrow) to select Call Back Message
ON or OFF.
Example:

SENDING FAXES

OPTIONS

Call Back Message

B,CK:O F

SELECT

(

CALL

(

3.CALL

SET

)

B)k'-__K_i_N ..................
")

ON.

8. Press

Set.

9. Press

Stop.

10.Enter

the fax number.

( NJ

11.Press

Start.

(DIALING

(

(*i_NTER
"C-PRESS

12.Pick up your handset

_I_SE_RVE

)

FAX
NO.
START
KEY

]_
]

OFFICE

]

)

if it rings.

09/12/1996

15:25

=== CALL BACK MESSAGE ===

TO:

NJ OFFICE
FAX: 14155551212

FROM:

BROTHER

PLEASE CALL AT [TEL]
[FAX]

Printing

the

Call

Back

You can print a Call Back Message

[4:_'_,II
(ell
Q:5*'I,_

4155554445
4155554444

Message
to check the format.

r I::11
D]k:']"-.]
Ir_,_k-Av,
vji II I_1 ."[e!TLI.,_

( 09/12/1996

15:25 ]

1. Press

Function.

( 1.TEMP.SETTING

)

2. Press

( 3.PRINT

)

3. Press

[

5.CALL

(PRESS
4. Press

Start.

[

PRINTING

REPORTS
BACK

MSG

)

START

KEY

]
)
6-19

SENDING FAXES FAXTRANSMISSION
OPTIONS
ECM

(Error

Correction

Mode)

The Error Correction
Mode (ECM) is a way for the machine to check the integrity
of a fax
transmission
while it is in progress. ECM transmissions
are possible only between machines that
both have the ECM feature.
If they do, you may send and receive fax messages
that are
continuously
checked for their integrity.
Sufficient

Error

memory

must be available

in your machine

for this feature

to work.

Retransmission

Error Retransmission
is helpful when the receiving machine does not have ECM. Even though
your machine can not check the integrity of the message, it will send the affected page(s) again
after occurrances
of accidental
noise have caused an error.
This feature
page 6-6-10).

is available

only

for memory

transmission

using

Super

Quick-Scan

(see

(

09/12/1996
I .TEMP.

15:25

)

1. Press

Function.

[

2. Press

[ .USEROPTIONS)

3. Press

( 4.ERROR

(- (

ERROR

SETTINGS

RE-TX
RE-TX:OFF

"-( SELECT<-÷
4. Press --_ (left an'ow) or _
(right
arrow) to choose either ON or OFF.
Example: ON.

( ERROR

5. Press

Set.

( 4. ERROR

6. Press

Stop

6-20

to exit.

RE-TX:ON

RE-TX

)

]
.))

SET)
]

)

FAX TRANSMISSION

Next-FAX

SENDING FAXES

OPTIONS

Reservation

You can use Next-FAX Reservation
for sending a fax when the fax nmchine is busy receiving or
transmitting
from memory. This function saves you from having to wait until the incoming fax
has printed
or the fax stored in memory
has finished
transmission.
To use the Next-FAX
Reservation
feature, insert the documents
as you normally would and follow a few other simple
steps.

............................

f:0 #-yO_-R.irq.#-(T:)#_o-N-- _-

7:-C_-:i
....?

Next-FAX Reservation
can not be used when there are documents
in the document
feeder awaiting Delayed Transmission
or Polled Waiting or when the Interrupt
function is in use.
When you are making a call using Next-FAX Reservation,
you can dial manually,
or use One-Touch, Speed-Dial,
Redial, or Chain dialing. However, when you use
One-Touch
dialing, the screen will display only the number of the One-Touch
number you are using, such as ".01" and not the name of the person you are
calling. Similarly,
if you use Speed-Dialing,
the screen will show you only the
Speed-Dial number,
such as "#02".
You can set the resolution
for Next-FAX Reservation
by pressing Resolution,
but
you can not change any settings using the Function
key. (For example, you can
not change a setting for multiple resolution transmission
by using function mo de.)
To cancel

a Next-FAX

Reservation,

remove

the documents

and press

Stop.

= ' D,]m.J
" r;_i[,'_i,m.%
'v 'VV
"O'_'r
_=i.t_i
_'_,,-u

(;-_P_-E(_
E IV I N G
1. Insert
feeder.

the

documents

into

the

C_ER

P.01
&

2. Enter

a fax number.

(

3. Press

Start.

C_Pi_ESS_-S__t-

4. Press

Set.

START

14155551234

)
]

_'-i )

N E XT - FA,X,. RE S E,R,V,D .J
(T_t)_l A L I NG
_1_9/12/1996

If a One-Touch
sound.

]

or Speed-Dial

number

is selected

that is not stored,

)
15:2"[5

a warning

_-)

beep will

6-21

RECEIVING FAXESAND OTHERCALLS

7. RECEIVING

BASICSETUP
TORECEIVE
FAZES

FAXES AND OTHER CALLS

A) BASIC

SETUP

TO RECEIVE

Selecting

an Answer

......

FAXES

Mode

There are four different answer modes for your fax machine. You may choose the mode that best
suits your needs by pressing the Mode button repeatedly
until you have changed the Auto and
F/T lights to the setting you want to use. For more detailed information
about a particular
mode,
please refer to the page number in the right column.
Note: the lighted
Mode

indicators
Light

1. Manual
(manual receive)

2. Fax
(automatic
receive)

3. Ffr

Fax

TAD
FIT

"0" Fax

TAD
FIT

Fax

(Fax/Telephone)

TAD
.O

FIT

mean O = not selected

"_" = is selected

How It works

When to use it

Page #

You control the phone line
and must answer
every
call yourself.

Use this mode when you
are using
a computer
modem on the same line or
if you receive very few fax
messages. You can also use
this mode with Distinctive
Ringing.

7-2

The

For dedicated
fax lines.
You can not receive a voice

7-2

fax

machine

automatically
answers
every call as a fax.

The
fax
machine
controls
the line and
automatically
answers
every call. If the call is a
fax it will receive
the
fax. If the call is not a
fax it will ring for you to
pick up the call.

4. TAD
(External

"0_ Fax

Telephone
Answering
Device or
machine)

-TAD
_O. FIT

The answering
machine
controls
the phone line
and answers
every call.
As soon
as the TAD
answers,
the fax machine
listens for fax tones. If it
hears them it will take
over the call and receive
the fax message.

*NOTE:

call but you can call out.

This mode is for when
you are not using
an
answering
machine.
You can not have
an

7-3

answering
machine
on
the same line, even if it
is on a separate
jack on
the same line. You can
not use the telephone
company's
Voice Mail in
this mode.

You must have an external
answering
machine
plugged
into
the
fax
machine
for this mode to
work properly. It will not
work with the telephone
company's
Vmce
Mail
services.
The TAD mode
can be set so you have time
to answer calls before the
TAD picks up. You do not
have
to change
modes
when you are in or out.

7-13

• In TAD mode the Ring Delay and Ffr Ring Time settings
on the fax machine
do not
apply! The number
of rings is set on the external
answering
machine,
which overrides
the settings
on the fax machine.
• In F/T mode you must set the Ring Delay and Ffr Ring Time. If you have extension
phones on the
line, set the Ring Delay to 4 rings.
II

7-1

and lit

; BASIC

SETUP

TO RECEIVE

Manual

Reception

RECEIVING FAXESAND OTHERCALLS

FAXES

(Manual

Mode)

When you set the Answer Mode to Manual,
is what you should do when using Manual
If You Get a...
1. Regular

phone

Then
call

you must answer
Mode:

each incoming

call yourself.

You Should...

Talk as you normally

would.

2. Phone call and request
to send a fax

Press
Note:

Start when finished talking, and replace
Sender must also press Start.

3. Fax tone...

Press

Start,

Automatic

Fax

Reception

and replace

(Fax

the

Ring

Delay

You can set the number

of rings

Mode)

before the fax machine

Fax Reception

will answer

,'4:k'_.ll lie] "J"_:[.$_

the handset.

You can automatically
receive all your faxes in Automatic
Select this mode by pressing Mode.

Setting

Here

mode (Fax light is ON).

the line.

i --I=I D][.:]_ _'_VAv,vjI tt_"1 "-[e]v,V,r..n_
(

09/12/1996

15:25

)

l. Press

Function.

(

1.TEMP.SETTINGS

)

2. Press

(

6.TEL

)

3. Press

([RING

(:SELECT

Press -9= (left arrow) or ,,.-- (right
arrow)
repeatedly
until you find
the number
of rings you want.
Example: 00.
When you set 00, you can receive
incoming faxes with no rings.

Press

6. Press

Set.

OPTIONS

DELAY :02
<--.->&

SE_T_-)

___.RING DELAY:O0

)

your

(

2.RING

DELAY

Stop to exit.

L I11111r

ZLZZi

:::S__

7-2

RECEIVING FAXESAND OTHERCALLS

The FIT Switch

(Fax/Telephone

BASICSETUP
TORECEIVE
FAXES

Mode)

When you share one line for your telephone and fax machine, in the Ffr switch mode, the fax
machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

I Incoming Call

The fax machine
picks up after Ring
Delay elapses.

I All extensions in the home I
I will ring for 0-4 rings
I (Ring Delay-see page 7-2).

The fax machine picks up
the call and automatically
detects whether it is a fax
or voice call.
Automatic

Voice call or
manual fax call

I The fax message
is received.
I

The caller may
hang up, but
the F/T ringing
will continue
for 10-60
seconds.

Only the fax handset
rings (double ring)
for you to pick up.
The handset will ring
for 10-60 seconds
(F/r Ring Time-see
page 7-4).

The caller stays
on the line through
the entire 10-60 second
Ring Time.

is activated.
I The
fax mode ]

I The caller may hang up. I

7-3

determine if it is a
I voice
ou must
manually
I
or fax
call.

Automatic or
manual fax call

Voice call

fax caw

automatically
I activated.
Fax reception

You pick up any
extension within Ring
Delay selection.

A) If you are at the
fax machine, press
START.
B) If you are at an
extension phone,
you can transfer
the fax call to the fax
unit by pressing your
Remote Activation
Code (three digits-see
page 7-10-12).

handset.
I the
Y°u fax
pick
uP
I

Talk as normal,
or press Start
key to receive a
manual fax.

I Talk as I
normal. I

BASIC

SETUP

TO RECEIVE

Setting

the FIT Ring

FAXES

RECEIVING FAXESAND OlHER CALLS

Time

You can specify the maxinmm time you want the fax machine to ring (double ring) to notify you
after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds.
During this time, only the fax machine will ring. No other phones on the same line will ring.

1. Press

Function.

( 1.TEMP.SETTINGS
)

2. Press

(

3. Press

( 4.F/T
_(

4. Press -'9 (left arrow) or ,,.--(right
arrow) repeatedly
until you find

6.TEL

OPTIONS

RING

]

TIME

)

RING
TIME:20
(SELECT
++

SEC ]

(

RING

TIME:IO

SEC

(

4.F/T

RING

SET

]

the setting
you want.
Example:
10 sec.

5. Press Set.
6. Press

Stop

TIME

)

to exit.

Smoothing
The smoothing
feature enhances
the appearance
of incoming faxes by making the lines smooth
and takes no additional
time. This function does not apply to outgoing faxes, or to lists or reports
you print. The initial setting is ON.

Illll

"
• i, TYi I1111• [ili
• YYI
i •• I1 Jt_1
!',1illiT-'%

(

0911211996

1. Press

Function.

2. Press

_"_J. UD:ER

3. Press

(- _I'. SMOOTH
((

15:25

OPTIONS

)

I NG

)

(

SMOOTHING:ON
SELECT
<-- "-> &

4. Press --9 (left arrow) or ..-- (right
arrow) to choose ON or OFF.
Example: OFF.

(

SMOOTHING:OFF

5. PressSet.

(

I.SMOOTHING

6. Press

Stop

)

SET

))
)
)

to exit.

7-4

RECEIVING FAXESAND OTHERCALLS
Setting

the

Size

of the Recording

BASIC

•

TO RECEIVE

","

mill

(printing) paper. The machine will
to the size setting of the recording

::11
D1_1_ Ir.'y&v,vjI I I_1 -"[e__v,'Jl_

( 09/12_/1-996
1. Press

Function.

( I. TEMP

2. Press

( 5.USER

3. Press

(
(( (

RCD

15:25

)

:,S_I:'f]_'N-G-S

)

_)#TlO'_S
P/_#ER

........._)

_" ..........°'--]

RCD
PAPER:LETTER
SELECT
e -> & SET

Press --q (left arrow) or _
(right
arrow) to select either
LETTER,
LEGAL or A4.
Example : A4
Press

Set.

See the REDUCTION
setting
menu 5-5. (See page 7-6.)
.

FAXES

Paper

There are three different settings for the size of the recording
automatically
reduce and print the incoming data according
paper.

SETUP

Press

--9 (left arrow)

arrow)

to select

( (,REDUCTION:AUTO

in Function

"_(

or ..-- (right

either

AUTO,

SELECT

<- "> & SET

( REDUCTION:AUTO

)_
)
]

100%,

93%, 87%, or 75%.
Example: AUTO
.

Press Set.

8. Press

( 6. RCD

PAPER

Stop to exit.

Regardless
of the actual stze of the _ucor(hng p_q)c,, [he ut_lchmc _ tll calculate the
reduction ratio by this setting.
So when you change the recording paper, you must
also change this setting to get the correct reduction.
Your machine can be set to
receive incoming fax documents
on only letter, legal or A4 paper.

7-5

!_tt[ltL

L[LI_ L11 i 1111] i3Z;

BASIC SETUP

TO RECEIVE

Printing

a Reduced

RECEIVING FAXESAND OTHERCALLS

FAXES

Copy

of the

Incoming

Document

You can avoid separating
data even if the document is longer than the recording paper by using
this function to print a reduction
of the document.
There are two types of reduction:
Auto
Reduction
and Fixed Reduction.

Auto Reduction
Regardless
of the original size of the incoming document,
it will be reduced to fit on one page of
recording
paper.
The machine will automatically
calculate the reduction
ratio by taking into
account the size of the incoming document
and the size of the recording paper you selected in
Function menu 5-6. (See page 7-5.)

Using

Fixed

Reduction

Ratios

You can choose to have incoming documents
reduction ratios can be selected from among

regardless
of the size of the recording
paper.
four choices: 100%, 93%, 87%, or 75%.

(

09/12/1996
1. TEMP.SETTIN_-_

1. Press

Function.

(

2. Press

( 5.

3. Press

(

(( (
4. Press --_ (left arrow) or _-- (right
arrow) to select the reduction
ratio
you want :
-If you want
Auto
choose "AUTO".

(

Set.

6. Press

Stop to exit.

)
)

-- ]
REDUCTION

)

REDUCTION:AUTO
SELECT
<- "> &
REDUCTION:

Reduction,

- Choose 93%, 87%, or 75% if you
want Fixed Reduction.
Example: 93%
- Choose 100% if you want to record
the same size.
5. Press

15:25

The

5.REDUCTION

SET

93%

))
)
]

RECEIVING FAXESAND OTHERCALLS

]t)U

t.tl)

U.st'

.AUTO

l{u{_lt_J_[lOll

leduce

lllCOllllllg

BASICSETUPTORECEIVEFAXES

doCUIIILqI[.S

tl[

tJl,t

_a,t_t

recording paper, only as long as the original document is not longer than legal size.
If the original is longer than legal size, the data will not be reduced (see For Your
Information
below) and will carry over to print on a second page.
When you use Auto Reduction
and you receive
smaller than your recording paper, no reduction

an incoming document
will take place.

that

When selecting Fixed Reduction, you must consider the size of the recording paper
as registered
in Function menu 5-6. (See page 7-5.) If you selected letter size, you
can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose
a reduction of only 93% or 87%. And if you selected legal size, you can choose only
93%.

FORYOORiNFORM,_Ti©N
Selecting

the Ratios

of Fixed

Otherparty sendsyoua documentthe
size of...

Letterdocument
(8.5"xl1")
(mostlyDomestic
communications)
A4 document(8.2"xl1.6")
(mostlyInternationalcommunications)

Legaldocument
(8.5"x14")

.........

i.-i

Reduction

Your recordingpapersizeis:

Recommended Reduction
Ratio is:

Letter

93%

A4, Legal

100%

Letter

87%

93%

Legal

100%

Letter

75%

Legal

93%

FOR YOUR INFORMATION
Reception

into

Memory

(Out

of Paper

Reception)

If the multipurpose
sheet feeder is empty, the LCD will display the message
PAPER. Then please add more recording paper. (See page 1-5~6.)

CHECK

Your fax machine will store incoming faxes in its memory automatically
if it runs out
of paper. The contents of the memory will be printed automatically
when you replace
the new recording paper. The memory will not be lost as long as you do not turn off
the machine or disconnect
the power

7-7

BASIC

SETUP

TO RECEIVE

Setting

the Print

FAXES

RECEIVING FAXESAND OTHERCALLS

Density

You can set print conditions with the following steps. Press --9 (left arrow) to make the print
lighter and _
(right arrow) to make the print darker.
If the print is still too light or too dark,
you can adjust it further by turning the Print Density Dial located in the right corner under
the top cover. (Remove the drum unit to find the dial. See page 13-12 for more information.)

(

09/12/1996

1. Press Function.

( 1.TEMP.SETTINGS

2. Press5.

(

5.USER

3. Press9.

(

9.PRINT

display

The

will

alternate

messages.

5. Press

Set.

6. Press

Stop to exit.

SELECT

OPTIONS

DENSITY

<" "> &

SET

or _
(right
settings.
(

Save

]

(-glmEImtlEJE]E]E][::_E]+)

4. Use --_ (left arrow)
arrow)
to change
the

Toner

)

15:25

9 :P°'R I_N_i"_]__'T_

.....

Function

This function lets you extend the life of the toner by conserving its use. When the Toner Save is
set to ON, the print appears somewhat lighter. This feature is also available when copying. The
default setting is OFF.

,,,,.I1_ LD][.1;,,]!_I6_1[! _,[e v]h_--

( 097I-2iT_9-di5 :25 )
1. Press

Function.

_,1.TEMP.SETTINGS

)

2. Press

( 5.USER

OPTIONS

3. Press

( 7.TONER

SAVE

_(
4. Press --_ (left arrow)
arrow) to select either
Example:

or _-- (right
ON or OFF.

TONER
( SELECT
TONER

SAVE:OFF
<- -> &
SAVE:ON

,,,)

SET

))
)
--]

ON.

5. Press

Set.

6. Press

Stop to exit.

( 7.TONER

S'£q_

7-8

RI-Ci::IVING FAXESAND OTHERCALLS

Speaker

BASICSETUPTORECEIVEFAXES

Volume

There are three settings available
for the Speaker Volume, OFF, LOW, or HIGH. This setting
controls the loudness
of the fax machine's
speaker, which is connected
to the phone line. The
initial setting is LOW.

_m | -"1:11
.] f.1"JF_','A',vJII!I_1 -"[e_v,,_qm

[ 0971-2"T:I'9"_'_-_'6--*-2B--'']
1. Press

Function.

( 1.TEMP.SETTINGS

)

2. Press

( 6. TEL

]

3. Press

(

OP_FIONS

SPEAKER

VOLUME

(( (SELECT
SPEAKER: <-LOW
÷ &
4. Press

(left arrow)

arrow)

or _

to choose
a setting
OFF, LOW, or HIGH.
Example: HIGH.

5. Press

Set.

6. Press

Stop to exit.

Ring

(right

SET °`I_

( SPEAKER:HIGH

.....

either

(

3.SPEAKER

VOLUME

)

Volume

You can set the Ring Volume

to either

Even if you select OFF, the Ring Volume
when the Distinctive

Ringing

OFF, LOW or HIGH.

Function.

2. Press

3. Press

4. Press -9 (left arrow) or ..-- (right
arrow) to choose either OFF, LOW,
or HIGH.
Example: LOW.

6. Press

Stop to exit.

ringing

and

" ,.

15:25

]

( 1.TEMP.SETTINGS

)

( 6.TEL

)

( 5.RING
( SELECT

Set.

is HIGH.

09/12/1996

( RING

5. Press

setting

Call Reservation

mode is SET.

(
1. Press

The initial

is set LOW for FFI_ringing,

_J:l

7-9

)

( RING

( 5.RING

OPTIONS

VOLUME

]

VOLUME:HIGH
÷

SET

)_
J

VOLUME:LOW

VOLUME

)

RECEIVING FAXES AND OTHER CALLS

B) REMOTE
What

REMOTEACTIVATION

ACTIVATION

is Remote

Activation

If you answer a call that is a fax message, you can use the Remote Activation
Code to make your
fax machine take over the call. If your fax machine answers
a telephone call that is for you, you
can use the Remote Deactivation
Code to pick up the call at an extension phone. (You do not need
a code to take over a call at the fax machine.) You must use a touch tone phone.

FOR YooR]NF()l_M-,_ri©-Iq ........f_,:,-:
Connecting

an External

or Extension

_ ::

Telephone

You may connect an external telephone to your fax machine, as shown below. Use the
"EXT."jack on your fax machine. Alternatively,
you may wish to use this "EXT."jack
to connect a telephone
answering
device (TAD). An extension
phone is a telephone
that is plugged into a separate
wall jack on the same line.

External
Telephone

Extension
Telephone

If the external telephone is in use, the warning message EXT. TEL IN USE will be
displayed
on the fax LCD. When the handset on the fax machine is picked up, an
alarm will sound.
You can disconnect
the external
phone and switch to the fax
machine's
handset by pressing Hook.

Using

Remote

Codes

The Remote Activation
Code (.51)
is used only in F/T mode.

is used m Ffr and TAD modes.

The Deactivation

Code (#51)

I IIII1

7.10

REMOTE
ACTIVATIONRECEIVING FAXES AND OTHER CALLS
Using

the Activation

Code

When you are at the fax machine, you will probably
answer incoming calls before your fax
machine or answering
machine is programmed
to pick up. If you answer
a call and no one
seems to be on the line, assume
it is a fax message.
Do not hang up. You must activate your
fax machine to take over the call first. (If you are holding the fax handset, just press the Start key
and hang up.) If you are on an extension/external
phone, press $51 and wait for your fax
machine
to respond
before you hang up. After 3 seconds you will hear receiving tones (chirps)
through the handset of the extension phone. Then hang up. You can repeat the code as many times
as needed. Your fax machine will take over the call and print the fax message. If your caller wants
to talk before sending the fax, you can have a conversation
first and then activate your fax
machine with the code.
The Remote Activation
Code also can be used by your callers. When you are using a TAD, your
outgoing message (OGM) should end with the statement
"to send a fax, press $51". (See the
section on Connecting
a Telephone
Answering
Device for more information.)

Using

the Deactivation

When your
(a telephone
take over.
phones are
connected
To take

Code

fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones
call or manual fax). It will respond with a double
ring (short, short) to alert you to
Because it has already answered
the call, only the fax machine will ring, extension
no longer connected to the call. Pick up any phone on the line, except an external phone
to the fax machine.

over the call at the fax machine:

Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone
is trying to send you a manual fax, press the Start key and replace the handset. Your fax machine
will display RECEIVING
and print the incoming fax message.
To take over the call at an extension

phone:

Pick up the handset on another telephone and press #51 quickly
during
the silence between
the double ring pattern.
When the fax machine hears the code it will stop ringing and let you
speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send
the call back to the fax machine ($51).

Making

the Remote

Codes

Easier

to Use

You can change the codes at any time. It may be easier for you and your callers to press the same
key three times (Example: $$$ and ###). Although you can change the codes to any numbers you
want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match
any number you dial. If you try to dial a phone number that includes the Activation
Code, your
fax machine will go into receiving mode.

Troubleshooting
Sometmles
other equipment
on your phone line reserves a key that is in the Activation
or
Deactivation
code. (Some answering
machines reserve the "$" key.) If the code you use to retrieve
messages
from your answering
machine causes the line to be disconnected,
try changing the
Remote Codes. Change $51 to ### and #51 to 999. The Remote Activation and Deactivation
Codes
may not work with some telephone
systems or telephone sets.
NOTE:

7-11

If you accidentally
pick up an extension phone when a fax message is being received,
may disrupt the transmission
or render some portions unreadable.

you

RECEIVING FAXES AND OTHER CALLS

Changing

and

Registering

Remote

REMOTE
ACTIVATION

Codes
m

i," 1:41
D][z]WI"-¥AVJ II !.1-" [e_v,h,m_

F+O97+I+_7+[zJ96 ++1-5{25
1. Press Function.

(

1.TEMPJSETTiNGS

2. Press 7.

[

7.SETU#

3. Press 5.

C-5 .'_R-_MOTE
[
_(+

Press --9 (left arrow) or =..-- (right
arrow) to choose ON or OFF.
Example: ON.
Press

6. Enter

new remote

(Factory
Set.

setting

Enter

new

Press

9. Press

SYSTI_M

)

CODE

]

REMOTE

A_T.:ON

SELECT

<" +'

)
SET

("R+E-M
O:tE+°A+_+P.--+
O_..........
]

code to activate.

is *51.) Then press
remote

(Factory

setting

code

is #51.)

Set.
Stop to exit.

][Iml

++]

Set.

deactivate.
.

]

-:--

7-12

CO NECrI OArE EP ONE SW RINaDEVlC
RECEIVING
¢r
FAXESAND OTHERCALLS
C) CONNECTING
(TAD)
How

A TELEPHONE

to Use an External

TAD

with

ANSWERING

DEVICE

the Fax

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the
incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears
them, it will take over the call and receive the fax message. If it does not hear fax tones, it will
let the TAD continue playing the outgoing message so the caller can leave a voice message.
The TAD must answer within 4 rings (2 rings are recommended).
The fax machine can not hear
the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only
8-10 seconds of CNG calling tones are left for the "handshake".
So you must strictly follow the
instructions
for recording your OGM.
You must erase the incoming messages frequently
on your TAD. When the TAD's memory
it will not answer any incoming calls (fax or voice).
Set your fax machine's

answer

mode to TAD (Fax and Ffr lights

on).

FOR YOUR INFORMATION
Connecting

an External

TAD

to the

:=_

Unit

You may connect an external TAD to your fax machine,
"EXT."jack
on your fax machine.

as shown

below. Use the

- Do not connect
a TAD elsewhere
on the
same
phone
line.
This
will
cause
problems
because your fax machine
and
TAD will both try to control the line.

7.13

is full

RECEIVINGFAXESAND OTHERCALLS CONNECr NOArELEP ON SWERINaDEVIC r

Flowchart

of External

TAD

Reception
I Incoming Call]

The call is picked up
by the external TAD.
(Maximum 4 rings.)

Fax reception is
automatically
activated by
fax tones.

Auto
dialed
fax call

The external TAD
outgoing message
begins.

Voice call

I
The caller must
.a-- Tua,
press your Remote
Activation Code
dialed

fax 711
I
I
I

to activate the
fax machine.

The fax message
is received on
paper.

voice message on the
I external
he callerTAD,
leaves a

I
] The fax message is
__ j
, received on paper.
The caller
can also
send a fax message.

Hookup
There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.
The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your fax
machine can not work properly if you plug the TAD into a wall jack. Follow these steps:
1. Plug the telephone
labeled LINE.

line cord from the wall jack into the back of the fax machine

in the jack

2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled
EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone
line and not for telephone
set.)
3. Put your fax machine in TAD mode by turning both the Fax and Ffr lights on.
4. Set your TAD to 4 rings or less. (The fax machine's
Ring Delay setting does not apply).
5. Turn the TAD's Answer mode to ON.
6. Record the OGM (outgoing message) on your TAD as explained
below.

Recording

the

TAD's

Outgoing

Message

The TAD's outgoing message is important
because it must
receptions: automatic
and manual.
Timing is important.

(OGM)
be set up to handle

1. Record 5 seconds of silence as the beginning
of your message.
to hear the fax calling tones, of automatic
fax transmissions,
2. Limit your speaking to 20 seconds.
3. End your 20 second message by giving your Remote Activation
faxes:
"After the beep, leave a message
NOTE:

or send a fax by pressing

two kinds of fax

(Your fax machine
before they stop.)

will be able

Code for people sending

manual

.51."

Do not assume that most callers send faxes automatically.
they are not sending fax tones when they lift the handset
some machines may not send fax tones.

Many people do not realize
or press the Hook key. Also,
I

7-14

DISTINCTIVE
RINGING RECEIVING FAXES AND OTHER CALLS

D) DISTINCTIVE
Distinctive

RINGING

Ringing

What Is Distinctive

Ringing?

Distinctive
ringing is a service offered by the telephone
carriers that allows you to have several
different numbers on one phone line, so you can have a separate
number for your fax machine.
Each number has its own distinctive
ringing pattern. This way, when you get an incoming call,
you can identify the number being called by its ring. Your local telephone
company can provide
more information about this service. The service is usually offered as a monthly charge to your
normal telephone bill.

What

is the Advantage

of Using

the Distinctive

Ringing

Function

Using Distinctive
Ringing is the most efficient way to receive both fax and telephone calls on the
same line. It is much easier for your callers who dial manually. The fax machine will answer with
receiving tones so they will not have to press an activation
code (TAD mode) or wait 30 seconds
to hear fax tones (Ffr mode). And the people who call to talk on your main number, will not have
to talk to your fax machine. Basically,
it gives you two independent
numbers without the higher
cost of a second line.

Can My Fax Machine

Use Distinctive

Ringing?

Yes, it has a distinctive ringing function that allows you to register
of an additional phone number on the line. The number you register
to use as your dedicated
fax number. Once you register the ringing
be able to identify its own incoming calls and automatically
receive
register only one ringing pattern.
There are some ringing patterns

Can I Change

the

Setting

the distinctive
ringing pattern
must be the number you want
pattern, the fax machine will
faxes at that number. You can
that can not be registered.

Later?

Yes, you can change or cancel the distinctive
ringing setting at any time. You can switch it OFF
temporarily
and then turn it back ON. When you move or get a new fax number,
change the
distinctive
ringing mode to SET so you can register the new number.

How

Will the Fax Machine

Treat

All Other

Numbers?

As long as the fax machine is set to Manual mode and you have registered
its distinctive
ringing
number, the fax machine
will answer
only the registered
number.
When a call comes in
to your main number (or additional
distinctive
ringing numbers),
all the phones will ring until
you or an answering
machine pick up the call. (See the chart on page 7-16.)
If you w ant the fax machine to allow a telephone answering
device (TAD) to answer _
the main
number(s),
you must leave the fax machine in Manual
mode. You can plug the telephone
answering
device into either the EXTjack of the fax machine or into a separate phone jack. If the
TAD is in the EXTjack,
you will not hear the first two rings on the TAD. The TAD must be set
to its maximum
number of rings (at least 4 ring cycles). Otherwise,
it will answer the registered
distinctive
ringing number before the fax machine has time to recognize the ringing pattern.
If you change the answer mode on the fax machine to Fax or F/T, that setting will override the
Distinctive
Ringing setup. In Fax or Ffr modes,
your fax machine
will answer
all the
phone
numbers
(including
its own ring pattern).

7-15

RECEIVING FAXES AND OTHER CALLS

How Does the Distinctive

Ringing

Function

DISTINCTIVE
RINGING

Work ?

Your telephone number will have the standard
ring pattern of long long, while the new number
could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will
not hear the first two rings of all incoming calls on the fax machine. Extension
phones will ring
as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine
will answer and automatically
receive the fax message. Otherwise,
you will hear the extension
phones and the fax machine continue to ring. The fax machine always listens to at least two ring
patterns
before it answers, so do not pick up the phone during that time. You will quickly learn
to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either
you or a telephone
answering
device can answer the main number(s).

Flowchart

of an Incoming

Call

Incoming Call

All extension phones ring,
fax machine is silent.
(The answer mode must
be Manual.)

Registered
Distinctive
Ringing Number

1
Fax machine automatically
receives and prints fax
message.

Main number and other
Distinctive Ringing Number(s).

I ringing
Fax machine
on thirdbegins
ring. l

I I

I YOU answer the call. I

I
Device (TAD)

l Telephone
answers theAnswering
call.

Which

Phone

Number

Should

I Register?

It is a good idea to keep your old number for its original purpose and to register
as your fax number. Remember
to give the new fax number to your customers

What

Must I Do to Set up Distinctive

To use the Distinctive

Ringing

feature

the new number
and colleagues.

Ringing?

you must:

1. Get the distinctive
ringing service from your telephone
carrier.
2. When your distinctive
ringing number is available,
register it in the function called Setting
the Distinctive
Ringing Function.
3. Keep the fax machine in Manual answer mode (both Fax and Ffr lights turned off.)

7-16

DISTINCTIVE
RINGING RECEIVING FAXES AND OTHER CALLS

Setting

the Distinctive

Ringing

Function

This function is a one-time procedure
to register
a distractive
ringing number with your fax
machine. Your fax machine will answer the registered
number automatically,
simulating
Fax
answer mode on a dedicated fax line. You can register only one number. Do not try to set up
this function
if you do not have the distinctive
ringing
service.
It may cause your fax
machine
to malfunction.
This procedure
is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE
will be on the display screen. Second, you must wait for a friend to call the distinctive
ringing
number so you can register the ringing pattern. When a call comes in, do not pick up the handset
until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your
distinctive
ringing number, press the Start key and check that the display says REGISTERED
before you hang up. If the caller dialed the other number, press the Stop key and hang up to try
again.
Before
you begin this function:
1. Ifyour fax machine is connected to a telephone answering
device or to the telephone
Voice Mail system, disconnect it before you begin this function.
2. Have a friend ready
to call your distinctive
ringing
number.

I ="I':11
d [.+uW_._A,,,_
I i W.-_._
[e],,,_
(_'0_7i271996

15:25

)

I NGS

)

1. Press

Function.

(--I.T°i[B"h_._"E-i"T

2. Press

( 6.TEL

3. Press

(

)

OPTIONS

( DISTINCTIVE:OFF

-( szt.ZCT,Set.

6. Press

Stop.

NOTE:

The display
should
say
D/R SET MODE. Also, the
answer
mode lights will
flash. You must now wait
for someone
to call the
distinctive
number.

ringing

])

( 6.DISTINCTIVE

)

(-D/R

)

SET

MODE

fax

7. When
the phone
rings,
listen
carefully
to check that the ringing
pattern
is the one you want
to
register.
If it is, wait (at least two
ring cycles) until the display says
PICK UP TO SET. Then pick up the
fax handset.

7-17

s r)

( DISTINCTIVE:SET )

4. Press -._ (left arrow) or _
(right
arrow) to find the SET mode.
5. Press

company's

([

( PICK

START
(STOP

TO SET
TO CANCEL

SET

)

)))

---:EIVING

FAXES AND OTHER CALLS

8. Press Start to set.
Check
that
the
display
REGISTERED.
(If the other number
was
press

Stop to cancel.)

9. Hang

up the handset.

DISTINCTIVE
RINGING

(,REGISTERED
says
called,

After you complete
this one-time
setup:
1. The Distinctive Ringing function automatically
will be changed from SET to ON. Distinctive
Ringing
operates
in Manual
mode, so you must keep the Fax and Ffr lights
turned
off.
2. Be sure to have a friend call you on both numbers to test that everything
is set up correctly.
3. If you do not complete this function
by pressing
the Start key to register
a number,
your
machine will stay in D/R SET MODE. So, if you decide not to register
a number, you must
repeat Steps 1~6 and in Step 4 change the mode to OFF.

How

to Turn

the Distinctive

Ringing

Function

or OFF

The distinctive
ringing function
is designed to accommodate
the distinctive
ringing service (a
telephone service that provides you with multiple numbers,
each with a distinctive
ring pattern,
on one line). You can change the distinctive ringing function setting to ON or OFF as needed after
you have registered
the distinctive
ringing number in the function called Setting the Distinctive
Ringing Function.
To change the setting, repeat Steps 1~6; Step 4 is where you can select either
ON or OFF.

/L--:-------

::::::::::::::::::::::::::::::::::::::

7-18

CALLER
ID

E) CALLER
What

RECEIVING FAXES AND OTHER CALLS

is Caller

ID?

Caller ID is a telephone
service that allows the subscriber
to see a display of the caller's phone
number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You
can respond quickly to calls you missed, because Caller IDs are received and stored in your
machine's memory.

To get the Caller
company.

ID Service:

apply for the Caller

ID service

at your local telephone

The type of service varies from state to state and is determined
by your telephone
company. Your particular
service may display only the caller's phone number or the
caller's number and/or name.
J

Advantages

of Caller

For Business
All businesses
profit from a quicker response
to customer
order services, money-lending
services or provide confidential
from false orders or acceptance
of false identification.

calls. Businesses
that provide mail
information,
can protect themselves

At Home
Residential

How
The

customers

Does
Caller

can protect

themselves

Caller

ID Work?

ID Appears

on the

Display

from unwanted

When

Your

calls.

Telephone

Rings

As your telephone rings, the Display shows you the caller's phone number (or caller's name m
certain states). You will know who is calling before you pick up the handset
or before your
machine automatically
receives the call. Once you pick up the handset,
the caller's ID
disappears.
If both the caller's phone number and name are received, only the name will appear
on the Display. You will see the first 16 characters
of the number or name.

Helpful Hints

NOTE:

Please set the number of rings to more than 02 to use Caller
of rings to 01, you can not receive the Caller ID.

7.19

• If OUT OF AREA appears on the Display, it means that the call came from
outside your caller ID service area.
• If PRIVATE
CALL appears on the Display, it means the caller intentionally
blocked the transmission
of his/her ID.
• Ifno caller ID was transmitted
toyour fax machine, CALL PICKUPwill remain
on the display.
ID. If you set the number

. . RECEIVING FAXES AND OTHER CALLS
The Caller

ID is Stored

in Your Machine's

CALLERID

Memory

The machine can store a maximum of the last 30 incoming caller IDs in the inemory, along with
the time and date of reception. The 31st call will cause the oldest ID to be erased.
The Caller

ID infornmtion

stored

in the memory

can be scrolled

through

And you can also print the Caller ID list and review calls you received
IDs in memory. This report will list the Date, Time, Phone Number
certain states), and type of call (Comment).
(See page 7-21-22.)

Scanning

through

the

Caller

IDs

stored

by checking the Caller
(Caller ID), Name (in

in Memory

You can display the caller IDs that are stored in the memory as follows.
below by pressing the Shift and Tel-index
keys simultaneously.)

_',(:t'b'lll[o]_:l:&"__

on the display.

(You can skip to Step 4

_,.. 1."1:11
D]F;']_ Ir_'YAV;j
I III_1-"[elvj'_
(

09/12/1996

15:25

1. Press

Function.

[

1.TEMP.SETTINGS

2. Press

(

6.TEL

3. Press

( :7-f(__

4. Press

Set.

(

30)1455551212

(

25)5555151

OPTIONS
L-LE R

I D

]
]
]
]
]

The Caller ID of the last call will appear
on the display.
If no ID is stored, the beeper will
sound and NO CALLER ID will appear
on the display.
5. Press -_ (left arrow) or _
(right
arrow) key to scroll through
the
Caller IDs in the memory.
In this example,
times.

press

the --9 key 5

Pressing
the
--9 key will cycle
backward
through
the stored caller
IDs from the latest to the oldest. If you
press the -4= key when the oldest ID
appears,
the latest one will appear.
The _
key cycles forward.
After 2 seconds, the date and time the
caller ID was received will appear.

6. Press

Stop to exit.

7-20

CALLER
ID

RECEIVING FAXES AND OTHER CALLS

FOR YOUR INFORMATION
Clearing

a Caller

IDs

Stored

in Memory

For effective use of the memory, it is recommended
in memory by pressing Clear when the display

Printing

the

Caller

that you clear the Caller ID stored
shows the number or name.

ID List

You can print a listing of the Caller
will be listed.

IDs for the last 30 calls received.

Both telephone

and fax calls

:4:k'i-']ll(el "J:_._

( 09/12/1996

15:25

]

1. Press

Function.

F_ITEMP.SETTINGS

2. Press

[ 3.PRINT REPORTS
)

3. Press

( 9.CALLER

4. Press

Set or wait

you see the prompt

until

( PRESS

Sample

LIST

TIME
NAME
FAX
TEL

®
DATE
09/04

02
03
04
05
06
07
08
09

09/04
09/04
09/04
09/04
09/04
09/04
09/04
09/04

10
11

09/04
09/04

7-21

]

ID List

CALLER

-01

KEY

( PRINTING

of Caller

START

at the right.

Start.

5. Press

•

2 seconds

]

L
TIME
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45
13:45

CALLER ID
5551212
5551212
5551111
5551010
5552222
5552323
5550000
5551212
5551234
5551010
5550101

:
:
:
:

09/i_/1996
14:05
BROTHER
908-469-4547
908-356-8880

®
NAME
KOUJI
KOUJI

COMMENT

TAKEYAMA
TAKEYAMA

SMITH
KOUJI

SHARON
TAKEYAMA

SMITH
JONES

SHARON
JENNIFER

TEL
TEL
TEL

RX
RX

TEL RX
TEL TX
RX
TX
RX

RECEIVING FAXES AND OTHER CALLS

The

Caller

ID is Stored

in Your

Machine's

CALLERID

Memory

The machine can store a maxinmm of the last 30 incoming caller IDs in the memory, along with
the time and date of reception. The 31st call will cause the oldest ID to be erased.
The Caller

ID information

stored

in the memory

can be scrolled

through

Scanning

through

the

Caller

IDs

stored

by checking the Caller
(Caller ID), Name (in

in Memory

You can display the caller IDs that are stored in the memory as follows.
below by pressing the Shift and Tel-index
keys simultaneously.)

on the display.

(You can skip to Step 4

t!-"1:11
D]b%1IL'VAvA III tlg']-"[e_vAvj,
m-.

( 09/12/1996

15":25

1. Press

Function.

( 1.TEMP.SETTI°NG-S

2. Press

( 6.TEL

3. Press

4. Press

Set.

OPTIONS

(

30)1455551212

(

25)5555151

)
......,-)
:-i ")

)

The Caller ID of the last call will appeal'
on the display.
If no ID is stored, the beeper will
sound and NO CALLER ID will appear
on the display.
5. Press

-9,

(left

arrow)

or P-_ (right

arrow)
Caller

key to scroll
through
IDs in the memory.

In this
times.

example,

press

the

-._

the

key

Pressing
the
_
key will cycle
backward
through
the stored caller
IDs from the latest to the oldest. If you
press the --9 key when the oldest ID
appears,
the latest one will appear.
The ..- key cycles forward.
After 2 seconds, the date and time the
caller ID was received will appear.

6. Press

Stop to exit.

'_rllIUU-:::-[2-.L

7-20

RECEIVING FAXES AND OTHER CALLS
NOTE: "TX" means

Transmit,

"RX" means

Receive.

CONTENTS
OF THE LIST:
DATE & TIME _)
CALLER ID _
NAME (ONLY WHEN AVAILABLE)
COMMENT
(_
COMMENTS
•
•
•
•

CALLERID

WILL INCLUDE:

TX means your machine sent a fax message when it was polled or called.
RX means your machine received a fax message (except Polling or Call Reservation).
TEL means you answered a telephone call at your fax machine, external TAD or external phone.
BLANK means the call was not answered
or you answered
on an extension phone.

F) RECEIVE

PASSWORD

If you set this function to ON, you can prevent reception of"junk faxes" that can interfere with
your daily operations. However, then your machine will receive only faxes from sending machines
whose fax number is registered
as one of your One-Touch numbers.
(Your machine compares the
last four digits of the sending fax machine's number to the fax numbers stored in your One-Touch
keys.)

Turning

Receive

Password

You can set receive password

status

or OFF

to ON or OFF.

I" !:1 D][,"];dlIK.,V&v,vJ
III I_'] ' _•],','_,i

(ii]b9]--i2/i997 15"25

]
]

1. Press

Function.

( 1.TEMP.SETTINGS

2. Press

( 7.

3. Press

(

([
"*[
4. Press --_ (left arrow) or _'_ (right
arrow) to choose ON or OFF.
Example:

SETUP

7.SET

SYSTEM

PASSWORD

RX PASSWORD:OFF
SELECT
<- ÷ &

( RX

PASSWORD:ON

]
)

SET

)]
)
]

ON.

5. Press

Set or wait for two seconds.

6. Press

Stop to exit.

(

1.SET

PASSWORD

I n M11 y?_'_

)

7-22

HOW TO USE THE COPY FUNCTION
8. HOW TO USETHECOPY FUNCTION
Making

Single

and

Multiple

Copies

Use thin function to make a single copy or multiple copies. When making copies, make sure the
text or image on the original document is not too close to the edge. Your fax machine can not read
anything closer than 1/8 inch (4 ram) from the edge of the paper. Original documents
should be
straight
and not wrinkled or they may jam. Also, do not pull on the paper while copying is in
propress. This may distort the image and damage your machine.
Set the resolution to either PHOTO, FINE or S.FINE. If you select STANDARD,
the resolution
will change automatically
to S.FINE.
However, when you make a single copy and select S.FINE,
the resolution may change automatically
to FINE in case memory is used for memory transmission.
Make sure there is enough recording
do not let the receiving tray become
frequently.
NOTE:

Making

paper in the machine. And when making multiple copies,
overstacked.
Remove copied paper from the receiving tray

If you purchase the optional 1 or 2 MB of memory for your machine,
include an additional
step allowing you to sort multiple copies.

a Single

Use this function

the copy function

will

Copy

to make a single

copy.

w,,,: I_',]m:r,vi,',va,_-_'_
[o_v,,,,u
(
1. Insert
the documents
into the feeder.
2. Press

face

down

]

C No.oFcoP,,:s:o, ))
"'(
or just

wait

for

l[q]ll]

8-1

15:25

START
(( LFAx:
coPY:.o.
PRESS
coPY)

Copy.

3. Press
Copy
seconds.

09/12/1996

ENTER

COPY

KEY)

(_ COPYING

I r

llrr_

( COPYING

P.01

( COPYING

P.02

)

HOW ]-0 USE THE COPY FUNCTION

Making

Multiple

Copies
mp II;14 D][,.1r,1f'_'V&VJI I11_1
-"[elv,v_
(- 09/12/1996

1. Insert
the documents
into the feeder.

face

down

C FAX:

15:25

NO.

C coPY:

]

Si__,_R_* ]-,._

PRESS

COPY

)

Copy.

2. Press

_::;_NO.OF
_-:--_-NTER& COPIES:01
COPY
3. Enter

two digits

for the number

copies

you

using

keys

(Max.

Example:

want

the

KEY- I)

number

99 copies).

4. Press
Copy
seconds.

Reducing

or just

and

wait

Enlarging

for

Copies

Use this function to make reduced or enlarged copies of a document.
Select Auto Reduction
(AUTO) if you want to reduce the size of the original, regardless
of its size, to the size of the
recording paper.
To enlarge or reduce a document,
select one of the enlargement/reduction
ratios: 200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%. If you want to reproduce
the same
size, select 100%. When enlarging,
any portion that extends outside the edge of the recording
paper will be cut off.

1. Insert
into
2. Press

the
the

documents

thce

down

feeder.

Enlarge/Reduce.

3. Press _
(left arrow) or m.- {right
arrow) to choose the setting.
- IfyouwantAuto
Reduction,
select
AUTO
or the
reduction
or
enlargement
Example: 93%
4. Press

(
(
(
ir- (
k,.
(
(

09/12/1996
FAX:

15:25

NO.

COPY:

START

PRESS

ELG/RDC:AUTO
SELECT
e÷
ELG/RDC:

)_
J

COPY,)

COPY

93%

]_
)
)

ratio.

Copy.

((

NO.OF
( ENTER

COPIES:01
& COPY
KEY

]_
)

8-2

HOW I0 USE THE COPY FUNCTION

5. Enter two digits for the number
of
copies you want, using the number
keys (Max. 99 copies).
Example: 05
6. Press
Copy
seconds.

or just

wait

for

( NO.OF

COPY

COPIES:_5

STACK

.... : _: -.,i2:;_:--_ -1" :FOR-Y(::)UR INFORMATION
What

to Do When You Get a MEMORY

FULL Message

while

Making

Copies.
When you are making copies, if the memory becomes full and the display will show
PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can
make only a single copy that is not reduced or enlarged.

[

8.3

....

)

POLLING
L

9. POLLING
FOR YOUR INFORMATION
What Is Polling?
Polling is the process of retrieving
faxes from another fax machine. You may use
your machine to "poll" other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.

How Does It Work ?
First all parties set up their fax machines
so that they can accommodate
polling.
Then one party leaves documents
in the fax machine so that the other party can call
and have the documents sent to them.

Polling

Polled side

Call
r

Receive document

When

to Use Polling

Use polling

to control

the cost of who pays for sending

a fax.

1. If you want to pay for the cost of the call: Send faxes to other parties as you
normally would, and if another party has documents
to send you, ask if you can
poll for them.
2. Ifyou want others
to pay for the cost ofthe calh Ask them to poll your fax machine
for documents
they want, and have them fax any documents
that you want.
* There

are some fax machines

Helpful Hints Using
Problem

that will not respond

to the this function.

Polling
No.

Solution:
Problem
Solution:
Problem
Solution:

Effectively
(Examples)
1: You want another party to send you a long fax, but they do not
want to pay for the call.
Ask them to leave the document in their fax machine so you can
poll for it.
No. 2: Sales representatives
have difficulty sending faxes to the head
office's fax machine because it is busy much of the time.
Head office can poll the sales representatives'
fax machines.
No. 3: Because of the time or location, it is cheaper for someone to call
you than it is for you to make the call.
Ask the other party to poll for the documents
and offer to pay for
the call at their lower rate.
III

9-1

POLLING

Polling

Another

Fax

Machine

(Calling)

Once you have set up polling, as described below, and the other party has set their fax machine
to POLLED WAITING, you can receive their documents
automatically.
I

Make sure no documents
feeder.

IIIIIIII

are in the

i :i4'] m"Jr-.,_A
,,,Jm
i,_:[._','_-u
(

09/12/1996

15:25

1. TE--_\_=:_TT_INGS

1. Press

Function.

(

2. Press

_]:T_B

3. Press

_IY=2:iP°b--L Li N G

4. Wait for two seconds.

(

5. Press --9 (left arrow) or ..-- (right
arrow) to select Polling ON.
6. Press

Set.

7. Press

Stop.

8. Enter

(

the fax number.

)

]

P_.__E TT IN G S-

[
I

POLLING:OFF
SELE-C_
_L':_÷

(

_ 0[

(

2. POLLIN-G

L°I_G

]
]

_
1

SET

:' 0 N

)

]

FAx NO.
C PRESS
(NJ

START

KEY

OFFICE

)

Example: One-touch dialing.
9. Press

Start.

( D IA(-i_NG
P.OI

RECEIVING

Setting

Up Polled

Waiting

(Being

Called)

Polled Waiting is when you place a document in your fax machine and set your machine to allow
another fax machine to retrieve that document.
Your fax machine will print a Polled Report
after the transmission.

iB i',,i:1D][-"]
d!'_'i_llii !!,']:[e]_iU

1. Place the documents

2. Press

Function.

3. Press

4. Press

9-2

into the feeder.

(

__AX:
C_COPY:
(

NO.
&
PRESS

START_
COPY

]

I.TEMP.SETTINGS

[, I.TEMP.SETTINGS
((_. POLLI

)

POLLING
5. Wait

for two seconds.

(

( SELECT

<- ÷

6. Press -9 (left arrow) or _
(right
arrow) to select Polling ON or OFF.

( POLLING:ON

7. PressSet.

( 2. POLLIN_

8. Press

( PRESS

Stop.

Delayed

SET

]
]

...... _.....................
]

START

( POLLED

9. Press Start and wait for the polling
call to come in.

KEY

WAIT_iNG

]
]

Polling

You can set the time when you want polling to take place. After you select POLLING:ON, press
Set, then press I and use the number keys to enter the time when you want polling to take place.

Make sure no documents

are in the

09/12/1996

15:25

)

feeder.
1. Press

Function.

( I.TEMP.SETTING_

.....
]

2. Press

( I.TEMP.SETTING_

......]

3. Press

( 2.POLLING

]

( POLLING:OFF

)

4. Wait

for two seconds.

_SELECT

<--÷

S_Y_) J

5. Press -_1 (left arrow) or _
(right
arrow) to select Polling ON.

( POLLING:ON

6. Press

Set.

( 2.POLLING

7. Press

( 1.TIMER

)

(,,_ET"YiME=P_O:O0

)

8. Enter the time.
Example: 19:45 (7:45P.M.).

I SET

)

9. Wait

C"I--°'T_''_

10.Press

for two seconds.
Stop.

(

11.Enter the fax number.
Example: One-Touch dialing.
12. Press
Start.
The fax machine
will
specified time to call.

TIME=19:45

......
".....
.[:[" "',J

FAX

( PRESS

START

( NO

until

:'_
.............. ]

( ENTER

(
wait

. -)

NO.
KEY

]

OFFICE

09/12/1996

)

15:25

the

9-3

POLLING

Setting

Up Polled

Waiting

with

Super

Quick-Scan

Before pressing Start, press Super Q.Scan so you can store your polled waiting document in the
memory.
If you use Super Q.Scan to place the Polled Waiting documents
into the memory, they
will not be erased automatically
after they are polled. To erase them you must use the Cancel Job
function. (See page 6-11.)

Sequential

Polling

This function is the
destinations.
In a
several fax units in
Polling Report will

reverse of Broadcasting,
in which your machine sends a document to several
sequential
polling operation,
your machine will request
documents
from
a single operation.
After all the polling operations
are finished, a Sequential
be printed automatically.

1. Make sure there
in the feeder.

(

09/12/1996

15:25

are no documents

2. Press

Function.

(

I.TEMP.SETTINGS

)

3. Press

( 1.TEMP.SETTINGS

]

4. Press

( 2.POLLING

(
5. Press "9 (left arrow) or _-- (right
arrow) to select Polling ON.
6. Press

Set.

7. Press

Stop.

(
the

machines

that
the

destination
you

wish

One-Touch

fax
to poll

key(s)

9-4

- ' :-:,;_:,;,]

FAX

( PRESS

START

( ALL

BROTHER

and/

Press Start. Your machine will poll
each number
or group member
in
turn for a document.

]

(ENTER

or Speed-Dial
numbers,
one after
the other, or pressing
only a Group
number.
Example: Group key.
.

)

( POLLING:ON
( 2.POLL!N_

Specify
entering

( POLLING:OFF

(

DIALING

NO.
KEY

)-%
J
)

REMOTE

10. REMOTE FAX OPTIONS

.......

Since the machine can store incoming data as well as print
Forwarding,
Paging and Remote Retrieval functions.

Setting

Up Fax

FAX OPTIONS

it, you can use the convenmnt

FAX

Storage

Set this function to "ON" if you want the incoming data to be stored in the memory as well as
printed. Since the data can be stored in the memory, you can use the Fax Forwarding,
Paging,
and Remote Retrieval functions. It is a good idea to set the Fax Storage function to "ON" when
you go out. The initial setting is OFF.

m!"

14 _ _']'JIr.,_'&v,
vjI I !,'] -"[elV,.._

[" 09/12/1996
1. Press

Function.

2. Press

(

3. Press

( 1. FAX
((

4. Press ---I (left arrow) or _
arrow) to select ON or OFF.
Example: ON
5. Press

Set.

6. Press

Stop to exit.

15:25

8.REMOT_E

FAX

(

)

STORAGE

FAX STORAGE:OFF
(, SELECT
÷ + &

Lright

OPT

)

SET

))
]

STORAGE:ON

)

STORAGE

)

1.FAX

FOR YOUR INFORMATION
• When you have FAX STORAGE:ON,
your incoming faxes will be stored
memory and the LCD will show the number of incoming calls:

( FA X
•

in the

i N H+E_+fiV+.-O*]:
+]

When you want to change the Fax Storage setting from ON to OFF and there is
fax data still in the memory, you will get the following message after you select
OFF:

(( ( ERASE
At_,
FAX? )
1.CLEAR
2.EXIT
)--"
If you select 1 you will erase all the fax data in the memory and the function will be
set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.

I II IIIIIIIIIIIIIIII

10-1

REMOTE FAX OPTIONS
PaginglFax

Forwarding

Fax Storage mode provides the additional
option of either Paging or Fax Forwarding
after
messages have been received into memory. (Function menu 8-1 to ON, see page 10-1)

How Paging

works

(Paging

How Fax Forwarding

ON)

works (Fax Forwarding

I Incoming

I Incoming fax I

fax

ON)

I
i

The fax is stored in the memory.

Paging function is activated.

Fax Forwarding function is activated,

I
I

The fax will dial the registered
telephone number.

The registered fax forwarding
is dialed,

pager

number

Once connected the machine sends
the fax tone to another fax machine,

Once connected the fax dials your
registered PIN number
(Personal ID number).

I
I

Your personal pager is activated.

The machine sends stored fax from
the memory to forwarding location.

1. You cm_ ,tot wate either Paging or Fax Forwarding
and can not be used simultaneously.
2. If Paging
memory.

10-2

is ON, you will be paged

; they are very similar

every time a fax message

is received

features

into the

REMOTE FAX OPTIONS

Setting

Up Paging

(Registering

the Paging

Number)

"
•
•
i •• I=/.]' [-1"-..f
W_'_
l ?TA] I II11[,,1.
[eli,TT

( 0 9 / 1 2-i 1"€]9"6Tg_-2 5 ]
1. Prc_

Function.

(

2. Press

( 8.REMOTE

3. Press

( 2. FAX

FAX

4. Press --_ (left arrow) and D.- (right
arrow) to select PAGING.
5. Press

Set.

SELECT

(

7. Press

))
SET

)
)

( PAG#:
ENTER
(_°#:

Enter
a paging
number
up to 20
digits (this is the telephone
number
of your pager), followed by two #
signs. Do not include the area code
if it is the same for your fax machine
and pager.
Example:

<- -> &

(PAGING

"_(
.

OPT)

FWD/PAGING

( (OFF
"_(

)

I.TEMP._ETT'tNGS

)_
)

SET

180028443_29##_

)

18002844329##.

Set.

((

PIN#:
(:ENTER

8. Enter a PIN (Personal Identification
Number),
#, press
the Redial/
Pause
key, your fax telephone
number,
and ##.
Example: 12345#-19085551234##.

SET

_-'-_# - 19085551234##

]
)

- If you do not use a PIN, you must enter
the telephone
number
of your fax
machine.
Press Redial/Pause
before
entering your fax number and add ##.
Example: -19085551234##.

9. Press

Set.

10. Press

Stop to exit.

- Paging number and PIN number can not be changed
- Redial/Pause
appears as a hyphen on the display.

(

FAX

FWD/PAGING

)

remotely.

10-3

REMOTE

FAX OPTIONS

FoR YOUR INFORMAYION

...........

The PIN (Personal Identification
Number)you
enter depends upon the type of paging
company you use. There are generally
two types of paging companies...
1) Satellite Pagers:
plus your return

In this case we recommend
fax telephone/fax
number
PIN#

For Example:

you enter your actual satellite
(or special alpha message).

Return#

PIN#

12345#19085551234##

Alpha

PIN#

Message

or 12345#329329329##
FAXFAXFAX

2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you
should use the PIN # in only for the return number or special alpha message.
Return#
ForExample:

f9085551234##

Alpha Message
or ;2932932;##
FAXFAXFAX

* If your radio

pager

utilizes

a PIN # then

The "##" symbols at the end of the special
the end the PIN #/Message.

Setting
Number)

Up Fax

Forwarding

use satellite

message

sequence

(or return

(Registering

above.

#) are used to signify

the Fax

Forwarding

_w. I; 14 D][-'liIIr'-¥&Vl I! I-']: [elYl, m_
(

09/12/1996

15:25

1. Press

Function.

( 1.TEMP.SETTINGS

2. Press

(

8.REMOTE

3. Press

(

FAX

5. Press

( FAX

)
)

SET

)]
]

FORWARD

]

)

Set.

( ENTER

10-4

OPT

FWD/PAGING

( SELECT

4. Press -_m (lef_arz'ow)and
_ (right
arrow) to select FAX FORWARD.

]

FAX

(( OFF

]

SET

REMOTE

6. Enter a fax forwarding
to 20 digits.
Example: 18005551234.

number

7. PressSet.
8. Press

What

FAX OPTIONS

(

WD#:18005551234_

)

(

2.FAX

)

FWD/PAGING

Stop to exit.

Is Remote

Control

Access?

When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages.
(See page 10-1.) But if you would like to activate or deactivate
this FAX STORAGE feature, you
can control and program your fax by remote control. You can call your fax from any touch tone
phone, enter your remote access code, followed by programming
commands.

Setting

the Remote

Access

Code

The initial setting for the remote access code on your new fax is "1595". When you use the Remote
Access Code, you must press all four keys (three-digit
number plus 5). Change the remote control
code and use it as a "secret password"
to limit access to your REMOTE FAX OPTIONS.

mp II:1:1d [-']'J#"Ydk';]IIII_.%"[el';_
(09/12/1§96

15:25

)

i. Pre_

Function.

( I.Y_MP.SETTINGS

2. Press

( 8.REMOTE

FAX

3. Press

_3[REMOTE

ACC_S-S ......
)

4. Enter

a three

digit

number

000

999. The last digit, an asterisk,
can
not be changed.
Example: 160_.
The three digit number nmst not be the
same as the remote
activation
and
deactivation
codes. (See page 7-11-12.)
Example:
When the remote access code
is 160.,
don't use 160 or 605 for the
activation
and deactivation
code.

5. Wait for two seconds.
6. Press

.......

]
OPT)

( ACCESS

CODE:!59_

]

(IACCESS

CODE:160_

)

(

3.REMOTE

ACCESS

Stop to exit.

10-5

REMOTE FAX OPTIONS

How

to Use Remote

1. Pickup
2. Enter

the handset

Access
of a touch

your fax machine's

and

Control

Codes

tone phone.

number.

3. When your fax machine
answers
with a beep,
Access Code 1595 (factory setting).
(See page
4. If you hear a long beep, it means
If you do not hear a long beep,
message(s).
5. As soon as you hear
page 10-7.)

two short

immediately
10-5.)

press

your Remote

your machine
has received fax message(s).
it means your fax machine
did not receive

beeps,

press

a Remote

Control

Command.

(See

Each time your fax machine completes
an instruction,
it gives two (2) short beeps
telling you to enter the next command;
if you wait longer than 30 seconds to enter
the command,
your machine
will disconnect
the line. If you perform
a wrong
operation,
you will hear three (3) short beeps.
6. When

Remote

you are ready

to exit remoto

control

mode, press 90 to reset

your machine.

Retrieval

If you have set your FAX STORAGE: ON to store incoming fax messages, you have the ability to
retrieve these fax messages
from any remote group 3 facsimile machine.
Remote fax retrieval
is accomplished
via remote control access commands,
which are described
in the remainder
of this chapter.

• ":......:_:-':::_
:;:-:-:q_-_:"_;:"_::_'-__
FOR YOUR INFORMATION
When to Press

the Remote

Access

Code

Just after the line is connected,
you should enter the
touch tone phone. Make sure that you enter the remote
hear any chirping sound of a fax machine.
If the fax
mode, it will answer the call after about 20 rings (about
30 seconds to press the remote access code or the line

10-6

remote access code from any
access code while you do NOT
machine is set to MANUAL
100 seconds). You will have
will be disconnected.

REMOTE

Remote
You can

Control
control

Remote
95

Commands

your

control

FAX OPTIONS

fax

machine

with

the

following

command

remote

control

Detail

commands.

Operation

Changing
Fax Forwarding
/Paging setting
1

OFF

Fax Forwarding

Paging

FAX FWD No.

FWD No. Confirm

Fax Storage

OFF

Retrieve

You can set FAX STORAGE

ON or OFF.

FAX

1 Memory
2

If you hear one long beep, the change is accepted. If you hear three
short beeps, you can not change it because
the conditions
(ex.
registering
fax forwarding
or paging number) have not been completed.
You can register your fax forwarding
number by using 4.
FAX FWD No. (see page 10-8). Once you have registered
the number,
the machine
automatically
will turn to FAX FWD:ON
mode. To
receive a Memory Status List, enter 961 (see page 10-8). Check the
List to make sure the Fax Forwarding
number
you registered
is
correct. Then enter the confirmation
command
955. Now the machine will start Fax Forwarding.

Status

Retrieve

List

You must call from a remote fax machine
to receive
Status List or stored fax message(s).
(See page 10-8.)

all FAXES

the Memory

2 "MSG No." 00
Retrieve by MSG
number
3 Erase

FAX in the

If you hear
memory.

memory
97

Check
1

the receiving

status

Answer

Mode

Ffr

Fax

Exit

After a long beep,

Printing

a Fax

You can print

fax message(s)

If you hear one long beep, you can change the Answer
hear three short beeps, you can not change it.

1 TAD
2

you can erase

you can exit remote

Mode. If you

control.

a fax message

that

is stored

in the memory.

(

FAX

MEMORY:03

(

I.TEMP.SETTINGS
8.REMOTE

2. Press

(

3. Press

( 4. PRINTFAX
(

Start.

FAX

PRESS

START

(:_PRINTING

1
]

OPT

)

)
KEY

)
)

( 4. PRINT
5. Press

the

Message

l. Press Function.

4. Press

from

You can check whether
your fax machine
has received
any fax
message(s).
If yes, you will hear one long beep. If no, you will hear
three short beeps.

FAX

Change

one long beep,

FAX

)

Stop to exit.
LJLL_L_!

_2r

r%_.3_

_ ILL ....

__LL

....

iLL

10-7

REMOTE FAX OPTIONS

Retrieving

the Memory

Status

List

and

Fax

Messages

Remotely

From a remote fax machine, you can retrieve your Memory Status List to see if you have any stored
fax messages in the memory. Then you can retrieve all or only specified fax messages that are on
the list.

1. Pick up the handset

of a remote

2. Dial your fax machine's

number.

3. When your fax machine
Access Code (159*).

answers

touch

tone

with

fax machine.

a beep,

4. As soon as you hear two (2) short beeps,

press

immediately

press

your

Remote

961.

5. When you hear your fax machine through the handset responding with a fax tone,
press Start and hold the handset if you want to retrieve fax messages
also. (If you
wish to retrieve only the Memory Status List, re__place the handset.)
6. Your remote

fax machine

7. Look at the Memory
retrieve.
8. Press

will print

Status

the Memory

List. (See page

11-5.)

you want to

96 2 as soon as you hear two (2) short beeps.

After 96 2, enter the two-digit
message
(Example: 01) and end by pressing
00.
Example:

To receive

Example:

all messages,

To retrieve

from the Memory

press

96 2 01 02 00.

press

00.

Status

List

press 96 2 00.

through

the handset

responding

with a fax tone,

the handset.

remote

Changing

simply

all fax messages,

9. When you hear your fax machine
press Start.
10.Replace

numbers

NO.1 and NO.2 messages,

If you want to retrieve

ll.Your

Status

List to see if there are any fax messages

fax machine

the Fax

1. Pick up the handset

will print

Forwarding
of a remote

2. Dial your fax machine's

number.

3. When your fax machine
Access Code (159.).

answers

4. As soon as you hear

two (2) short

the fax messages.

Number

Remotely

fax machine.
with

a beep,

beeps,

press

immediately

press

your

Remote

954.

5. Enter your new Fax Forwarding
number using the number keys (up to 20 digits).
You can not register
* and # as dial numbers.
Use * to create a pause between
the dial numbers.
6. Press

# after

entering

7. As soon as you hear

the new number.
the next

two (2) short

8. When you hear your fax machine through
press Start and hold the handset.
9. Your remote fax machine
will print
make sure the new Fax Forwarding

beeps,

press

the handset

961.

responding

with a fax tone,

the Memory Status List. Look at the list to
number
you registered
is correct.

10.If the new number
is correct, wait for the next two (2) short beeps, and press 955.
(If the new number
is incorrect,
press 954 and reenter
the number
beginning
at
Step 5.)
11.Replace

10-8

the handset.

Your

new Fax Forwarding

number

is activated.

PRINTING REPORTS AND LISTS

1I. PRINTING REPORTSAND LISTS
You can print the following
Level one
function

lists and reports
Level two
function

item 3. PRINT

REPORTS.

Content

Page

The Activity
Report
whether
transmissions
faxes were received.

2. ALLDIAL

This report is a list of the names and
numbers
that are stored in One-Touch
and Speed-Dial memory, printed in OneTouch and Speed-Dial
number order.

3. TEL. INDEX

This is the same report as the All Dial
list printed in alphabetical
order.

4. COVERPAGE

This report lets you to check the Cover
Page format.

6-15

5. CALL BACK MSG

This sample Call Back message
you to see the format.

6-19

6. USEROPTIONS

The settings for Function 5 to 8 (USER
OPTIONS,
TEL OPTIONS,
SETUP
SYSTEM
and REMOTE
FAX OPT)
are listed.

7. XMIT REPORT

You
can
choose
whether
the
Transmission
Verification
Report will
be printed after all faxes you send.
ON/OFF

11-4-5

8. MEMORYSTATUS

Summary information
and the amount
of occupied memory for items stored in
the memory will be listed.

11-5

You can review calls you received by
checking this list.

7-21~22

9. CALLERID

Other

funcnon

1. ACT.REPORT

3. PRINTREPORTS

NOTE:

under

.................

lets you know
and incoming

allows

11-2~3

11-3 ~4

If the machine's engine has entered the sleep mode (see page 3-9) and has started to cool
down (the cooling fan may still be running),
the machine will have to warm up before
printing the above lists and reports. The LCD will show WARMING UP.
Reports

The following reports are printed automatically,
for your information.
Help List (By pressing Help on the control panel.)
Polled Report
Delayed Transmission
Report
Broadcast
Report
Sequential
Polling Report
Transmission
Verification
Report

11-1

PRINTING REPORTSAND LISTS

How

to Print

All the reports

Reports

and

Lists

and lists may be printed

as follows:
I

ip_j: I_

II1|1

D][,"]d lr:¥Av, vjIIII_']: [e]h'_

(

09/12/19'96

i. Press Function.

(

I.TEMP.S'ETTINGS

)

2. Press3.

(

3.PRINT

)

3. Press

the

function

number

of the

level

two

you wish to print.

Example:

1.ACT.REPORT.

4. Press Start.

Activity

Report

15i25

REPORTS

(_ 1. ACT.

REPORT

(PRESS

START

)
KEY

)

(__P R I NT I NG

)

Interval

An Activity Report can be printed at certain intervals
that you specify. You can set the journal
period to "OFF", "6 hours", "12 hours", "24 hours", "2 days". "4 days" or "7 days". The Activity
Report will list all outgoing and incoming faxes (only the last 50) during that period. The factory
default setting is OFF.
After the Activity Report has printed at the preset interval, the information
will be deleted and
can not be recovered. However, at any time between these scheduled
reports, you can manually
print the Activity Report and the information
will remain.
NOTE:

Ifyour

Activity

Report

is not listing

all your transactions,

select a shorter

interval

period.

I: 1:11
D]f._];1Ir_*Ydkv,vA
II!q.'_: [elY,rill

(- 09/12/1996

15:25

1. Press

Function.

( 1.TEMP.SETTINGS

)

2. Press

(__7. SETUP

)

3. Press

( 3.
_(

Press

--9 (left arrow)

or _

(right

SYSTEM

INTERVAL

ACT.RPT.
( SELECT

:OFF
<- -> &

( EVERY**_._

SET

HOURS

]_
]
)

arrow)
to choose
the setting.
Example:
12 HOURS.
If you select seven days, you will be
prompted
to choose the base day of the
week.
,

Press

Set.

6. Enter the time to print in 24-hour
format using the number
keys.
Example: 19:45 (7:45P.M.).

11-2

( START

AT-:__-O_--O_O
....

)

( START

AT:19{45

)

PRINTING REPORTS AND LISTS
7. Wait

for two seconds.

8. Press

Stop to exit.

ACTIVITY

REPORT

J
TIME
NAME
FAX
TEL

DATE

TIME

FAX NO./NAME

09/12
09/12
09/12

10:00
10:10
14:53

BROTHER BOSTON
NJ OFFICE
BROTHER BOSTON
BUSY:
NG
:
CV
:
CA
:
POL :
RET :

Note : "TX" means

Printing

Transmit,

the All

DURATION
04:23
O0
48

:
:
:
:

09/12/1996
BROTHER
4155554444
4155554445

19:45

PAGE(S)

RESULT

COMMENT

20 CV CA

OK
BUSY
OK

TX
TX

O0
01CV

BUSY/NO
ESPONSE
CONDITION
POOR LIN
COVERPAGE
CALL BACK MSG
POLLING
RETRIEVAL

"RX" means

Dial

Receive.

List

You can print a list of all One-Touch

numbers

ALL

and Speed-Dial

DIAL

LIST

numbers.

I
TIME
NAME
FAX
TEL

:
:
:
:

09/12/1996
BROTHER
4155554444
4155554445

15:25

ONE-TOUCH DIAL
NUMBER
.01
*02
*03
*04
*05

FAX/TEL

NUMBER

61-2018285881
234-5678
334-5566
14155551212

DESTINATION
FAX
TEL

I AUSTRIAN OFFICE
I ABC COMPANY

FAX

I HEAD OFFICE

FAX

NJ OFFICE

GROUP

@:CHAIN

11-3

PRINTING REPORTS AND LISTS

ALL DIAL

LIST

1
TIME
NAME
FAX
TEL

:
:
:
:

09/12/1996
BROTHER
4155554444
4155554445

15:25

SPEED-DIAL
NUMBER

FAX/TEL

NUMBER

I DESTINATION

5892786

#01

I#o2_

GROUP

1234567
03-256-1121

Fil

I BROWNE M.

FAX

I W. COMPANY
TOKYO OFFICE

5555151
@:CHAIN

Transmission

Verification

MANCHESTER

(Xmit)

Report

The Transmission
Verification
Report can be used as proof that you sent a fax. It lists the name
or fax number of the receiving
party, the time and date of transmission,
and whether
the
transmission
was successful. The factory default setting is OFF.
OFF:

The report will be printed automatically
only ifan error occurs during transmission.
report says "Result: NG" then send all the pages again. If the report says "Result:
readability
of transmitted
page(s) 02, 05" then send only pages 2 and 5 again.

ON:

A report will be printed automatically.
It is important
check that the transmission
was successful.

_l-'l_

to read the result

1. Press

Function.

(

2. Press

( 3.PRINT

3. Press

7.XMIT

4. Press --9 (left arrow) or m,_ fright
arrow) to choose the setting.
Example: ON.
5. Press

Set.

6. Press

Stop to exit.

of each report

D][-']d !'-'VAVJ III I![-'1"[e],v,_.l-_
09/12/1996

(

Ifthe
Check

15:25

1.TEMP.SETTINGS

REPORTS
REPORT

)
)

(
{ XMIT
SELECT 'REPORT
(- --> &:OFF
SET

))_

(

REPORT:ON

)

REPORT

)

XMIT

7.XMIT

I T

11-4

PRINIING REPORIS AND LISIS

TRANSMISSION

VERIFICATION

REPORT
TIME
NAME
FAX
TEL

DATE,TIME
FAX NO./NAME
DURATION

09/12
15:24
NJ OFFICE
00:00:45

PAGE(S)

01
COVERPAGE

RESULT

MODE

STANDARD

Memory

Status

]
:
:
:
:

09/12/1996
BROTHER
4155554444
4155554445

15:25

List

The MEMORY STATUS LIST will show you summary
information
and the amount of occupied
memory for items stored in the memory such as Delayed Transmissions
and Polled Waiting. You
will see the combined total of stored fax messages for retrieval. The available memory is expressed
as percentage
of remaining
memory.

STORED

IA,_E5

FOR

/1LIIuR_

5IAIU5

T_]]:i.L
MESSAGE 02

09/1211996

12'00

09/12/1996

14'42

USED

FOR

FAX

WAITING

BROTHER

FAX

4155554444

TEE

4155554445

RECEIVED FROM

15'25

NUMBER

#OFPAGES
01

18002844329
Jl

(A)

23.45

03
(B)

10%

OF PAGES
Ol

BROTHER

02 05%

BOSTON

02
:

10%

(BROADCAST)

WAITING

FORWARD

09/1211996

NAME:

}

You received
two FAX
messages;
(A) When the fax came in
(B) Sending party's
number

FEATURES

POLLING

TIME.

0528242787

DESTINATION
TIMER
REDIAL

RETRIEVAL

MESSAGE Ol

MEMORY

LIbl

12%

18005551234

}

This shows that you have
three items in the fax's
memory for timer, polling
and redial transmissions.

<___This

shows the Fax Forwarding number.

rl[MbR_

FktL

AVAILABLE

_3_

This shows the amount of
available memory.

11-5

REPLACING

IHE TONER CARTRIDGE AND DRUM UNIT

12. REPLACING THETONER CARTRIDGE AND DRUM UNIT []
Toner

Empty

Indicator

When the toner cartridge is running low, the display will show CHANGE TONER and the Toner
Empty LED on the control panel will flash on and off to indicate the toner is low.
Display

b(oU[_

Toner Empty LED

intell, FAX 3550

-,,I
!

Set
P!

Function
P!

Clear
JI

Ii,-II

T¢-In_;
I

......
C_)(s_
('s_

[

SFine

Relo4utlon
I

l....,fOl l f

FIT

, opY

Mode
II

Super Q Scan
I

s, -_ [L M

Help

Entarge I

Reduce

co,__,

The Toner Empty LED will light and the display will show CHANGE TONER and TONER
EMPTY alternately
to indicate that the toner is empty. Once this indication
appears,
your
machine will not resume printing until you have installed
a new toner cartridge.

Replacing

the

Toner

Cartridge

The machine can print approximately
2,200 pages with one toner cartridge.
When the toner
cartridge
is running low, the display shows CHANGE TONER. The machine is supplied with a
starter toner cartridge
that must be replaced after 1,000 pages.
NOTE:

12-1

•

Actual page count will vary depending
on your average document type (i.e.: standard
letter, detailed graphics, etc).
• It is recommended
that you always keep a new toner cartridge ready for use for when
you see the toner low warning.
• Discard the used toner cartridge
according to local regulations.
If you are not sure of
them, consult with Brother
Customer
Service. Be sure to seal the toner cartridge
tightly so toner powder does not spill out of the cartridge. When discarding
used toner
cartridges,
keep them separate
from domestic rubbish.
• It is recommended
that you clean the machine when you replace the toner cartridge.

REPLACING

these

steps

to replace

THE TONER CARTRIDGE AND DRUM UNIT

the toner cartridge:
1) Turn offthe power switch and unplug
power cord.

I : ON

the

0 : OFF
2) Open the top cover. To remove the drum
unit, hold each side of the drum by its
handles and gently lift the drum forward
toward you.

NOTE
• Make sure the top cover is completely
open, by lifting it until the latch clicks
into place.
• We recommend
you place the drum
unit on a drop cloth or large piece of
disposable paper to avoid spilling and
scattering
the toner.
Drum unit

WARNING

I
•

some internal
parts of the machine
will be extremely
HOTX So, never
touch
the you
shaded
in the
Just after
have parts
used shown
the machine,
left illustration.

Inside of the machine

12-2

REPLACING

THE TONER CARTRIDGE AND DRUM UNIT

3)
Toner cartridge

3) Gently turn
the lever on the toner
cartridge forward until it stops. The toner
cartridge can not be removed unless the
shutter is completely
closed, by turning
the lever fully to the front.

Drum unit

4) Remove the old toner cartridge from the
drum unit by gently pulling it out.

5)
New toner cartridge

Handle the toner cartridge carefully.
If toner scatters
on your hands or
clothes,
immediately
wipe it off or
WARNING
wash it with cold water.

5) Unpack the new toner cartridge.
Place
the used
toner
cartridge
into the
aluminum
bag and discard it according
to local regulations.
--WARNING
•

•

Old toner cartridge

12-3

Wait to unpack the toner cartridge
untilimmediatelybefore
you install
it into the machine.
If a toner
cartridge
is left unpacked
for a
long period of time, the toner life is
shortened.
You can use only a genuine
Brother
toner cartridge
(TN5000PF
series),
which
is
specially
formulated
to ensure
top print quality. Using another
brand of toner cartridge
could
void your machine's
warranty.

REPLACING THE TONER CARTRIDGE AND DRUM UNIT
6) Gently rock the toner cartridge
to side five or six times.

from side

Toner cartridge
/
/

7) Slide the new toner cartridge
into the
opening on the right hand side of the
drum unit. To ensure
that the toner
cartridge
and drum unit fit together
correctly, make sure the toner cartridge
guide bar is exactly aligned with the
guide slot in the drum unit.

7)
Toner cartridge

Drum unit

8) Gently
turn
the lever
cartridge
backward until

oll the
it stops.

toner

Toner cartridge

Drum unit

Top cover

9) Reinstall the drum unit into the nlachine
and close the top cover. Then, turn on the
power switch or plug in the power cord.

Drum unit

12-4

REPLACING THE TONER CARTRIDGE AND DRUM UNIT

Replacing

the

Drum

Unit

The machine uses a drum unit to create the print iinages on paper. If the display shows CHANGE
DRUM, it indicates
the drum unit is nearly at the end of its life. We recommend
you prepare
a
new drum unit to replace the current one. Even if the display shows CHANGE DRUM, you may
be able to continue to print without replacing the drum unit for a while. If there is a noticeable
deterioration
in the output print quality even before CHANGE DRUM is shown, then the drum
unit should be replaced.

\% hen

•

You should

NOTE:

zumOVLltg

tile

druln

UllLt,

clean the machine

handle carel'ully because it contains toner.
when you replace

the drum

unit.

See page 13-1.

The drum unit is a consumable,
and it is necessary to replace it periodically.
The drum unit is rated at approximately
20,000 pages. There are many factors that
determine
the actual drum life, such as temperature,
humidity, type of paper and toner
that you use and the number of pages per print job, etc... The drum life is estimated
at
approximately
20,000 pages at 20 page per job and 8,000 pages at 1 page per job. The
actual number of pages your drum will print may be significantly
less than these
estimates.
Because we have no control over the many factors that determine
the actual
drum life, we can not guarantee
a minimum number of pages that will be printed by
your drum.
For best performance,
use only genuine toner,
a clean, dust-free environment
with adequate

Follow these

steps

offthe

to replace

Turn

power

Open the top cover.

the drum

switch

or unplug

and the product
ventilation.

should

be used only in

unit:
the power

cord.

3) Remove the old drum unit. (See page
12-2.)

3)
Top cover

Drum unit

12-5

-- WARNING
Just after you have used the machine,
some internal
parts of the machine
are extremely
HOT! So please
be
careful. (See page 13-2.)

REPLACING THE TONER CARTRIDGE AND DRUM UNIT

4) Remove the toner cartridge from the drum
unit and keep it in a safe place. For more
information,
see "Replacing
the Toner
Cartridge"
on page 12-1-4.

Drum unit
Toner cartridge

NOTE:

* Discard the used drum unit according to local regulations.
If you are not sure of them,
consult with Brother Customer Service. Be sure to seal the drum unit tightly so toner
powder does not spill out of the unit. When discarding
used drum units, keep them
separated
from domestic rubbish.
We recommend
you place the drum unit on a drop cloth or large piece of disposable
paper to avoid spilling and scattering
the toner.

5)
New drum unit

5) Wait to unpack the new drum unit until
immediately
before installing
it. Place
the old drum unit into the aluminum
bag
and
discard
it according
to local
regulations.

Old drum unit

12-6

REPLACING

THE TONER CARTRIDGE AND DRUM UNIT

6) Gently rock the new drum
side five or six times.

Drum unit

Do NOT

remove

starter

sheet

7) Reinstall the toner cartridge into the new drum
Toner Cartridge"
on page 12-1-4.

Top cover

unit side

-WARNING
• Do not remove
the starter
sheet.
• Wait to unpack the drum unit until
immediately
before installing
it
into the machine. If an unpacked
drum unit is subjected to excessive
direct sunlight
or room light, the
unit may be damaged.
• Handle the toner cartridge and the
drum unit carefully
because
it
contains
toner. If toner scatters
and your hands or clothes get dirty,
immediately
wipe or wash it off
with cold water.

unit. For more infornmtion,

see "Replacing

the

8) Holding the new drum unit by its handles,
install it. Close the top cover.

Drum unit

//oo_o_o
o "_...__

12-7

9) Turn on the power switch or plug in the
power cord. The machine automatically
will eject the starter
sheet.

REGULAR MAINTENANCE

AND TROUBLESHOOTING

13. REGULARMAINTENANCE AND TROUBLESHOOTING
Regular

Maintenance

You can keep your fax machine in optimum condition by cleaning it on a regular basis. It is a good
idea to replace the toner cartridge and the drum unit during this routine. Avoid using thinners
or other organic solvents to clean the machine and do not use water.
Follow

the four steps

below:

1. Unplug
the telephone
line and then the power cord.
When you reconnect these lines later, make sure to connect
telephone
line.
2. Wipe dirt

off the machine

using

a slightly

damp

clean

the power

alcohol to remove

dirt from the control

then

the

cloth.

3. Clean the white plate and the glass cover:
Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol
dirt from the glass cover and the white plate of the scanner.
* Do not use isopropyl
panel.

cord first,

panel.

and carefully

It may cause

remove

a crack on the

4. Wipe the gears (see page 13-2) and electric terminals
with isopropyl alcohol on a cotton
Gently wipe the scanner window and toner sensor with a clean soft dry cloth.

swab.

13-1

REGULAR MAINIENANCE

IJo

itol+

Lt.',L' t,_tJi)lLJiJ?l

_tlcohoJ

AND IROUBLESHOOIlNG

Ci('dti

th_

._L,titlit

+_£lldO\_

LJi LII( + LOtit

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• Do not touch the scanner window with your finger.
• Handle the drum unit carefully because it contains toner. If toner scatter+ and
your hands or cloths get dirty, immediately
wipe or wash it offwith cold water.

Gears

Scanner

Electric terminal
.J

window

WARNING

e/ i

;"ade" ;re"ot
;
•

Cleaning

Just aider you have used the fax machine,
some internal
parts of the machine are
extremely HOTI When you open the top
cover of the machine, never touch the
shaded parts shown in the diagram to
the left.

Inside the machine

the Drum

Unit

NOTE:

We recommend you place the drum unit on a drop cloth or large piece of disposable
to avoid spilling and scattering
the toner.

1. Turn

the drum

unit upside

down slowly.

Home Position (&)

Tab

13-2

corona wire

paper

RE®ULAR

2. Clean the primary
several times.
3. Return

MAINIENANCE

AND

corona wire inside the drum

the tab to the home

position

(A mark

4. Install the drum umt into the machine.
See the section "REPLACING
THE DRUM

unit by gently

position)

UNIT"

IROUBLESHOOIlN®

sliding

the tab from right to left

before reinstalling

the drum

unit.

on page 12-5.

5. Close the top cover.
6. Plug in the power

Repacking

cord and turn

and

Shipping

on the power

switch.

the Machine

Whenever
you transport
the machine, use the packing materials
that are provtded w,th your
nmchine. Follow the steps below to pack the machine
or the machine
may be damaged,
which will void the machine's
warranty.
1. Turn

off the power

switch

and unplug

the machine

from the AC outlet.

2. Open the top cover.
3. Remove the drum
(See page 12-5.)
NOTE:

unit assembly.

Remove the drum
drum unit.

To remove

unit and toner

Drum unit

the drum unit, please

cartridge.

Leave

the toner

refer to the previous

cartridge

installed

section

in the

REGULAR

MAINTENANCE

4. Place the drum
completely.

unit

and toner

AND TROUBLESHOOTING

cartridge

assemply

into the

zip lock bag and

seal the bag

Zip lock bag

cartridge

5. Close the top cover. Remove
handset
and pack them.
6. Wrap the machine
packing material.

the wire extension,

in the plastic

document

tray,

bag and place it in the original

paper

carton

tray,

dust cover

and

box with the original

7. Place any documents
(manual and any documentation
explaining
the reason for shipping the
machine) and the drum unit and toner cartridge assembly into the carton box as shown below.
8. Close the carton

13-4

box and tape it shut.

REGULAR MAINTENANCE

Paper

Jams

Your fax machine will sound an alarm if the document jams while going through the feeder or if
the recording paper becomes stuck. The display will show DOCUMENT JAM or PRINTER JAM.
Fixing

a Document

Jam

1. Open the control panel.
2. Remove

the jammed

3. Close the control
4. Press

Stop.

Fixing

a Recording

documents.

panel.

Paper

Jam

Before you can clear a paper jam error, you must find out where
diagram below to help locate the position of the paper.

the paper

is stuck.

Use the

Top Cover

Paper

Multipurpose
Sheet Feeder

Drum Unit

• Do not three the jammed paper irom the paper tray because you may damage
machine and cause toner to scatter on the next printed page(s).

the

• After you have used the machine, some internal parts of the machine are extremely
HOT! When you open the top cover of the machine, never touch the shaded parts
shown in the following diagram.

HOT!
•

Inside the machine
J
I tllll

13-5

REGULAR MAINTENANCE

AND TROUBLESHOOTING

1. Clearing
a Paper Jam in the Multipurpose
Sheet Feeder.
Ira paper jam has occurred inside the Multipurpose
sheet feeder, open the Multipurpose
sheet
feeder to pull the jammed paper upward out of the feeder; then close the Multipurpose
sheet
feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the
machine.

Cover
Multipurpose
sheet feeder

2. Clearing
a Paper Jam near the Drum Unit.
Ifa paper jam has occurred near the drum unit, open the top cover and remove the drum unit.
Then, pull thej ammed paper upward and out of the machine. Reinstall the drum unit and close
the top cover.

Top cover

Drum unit

3. Clearing
a Paper Jam in the Fuser Unit.
If a paper jam has occurred in the fuser unit, open the top cover and remove the drum unit.
Then, pull the jammed paper out of the fuser. Reinstall the drum unit and close the top cover.

13-6

REGULAR MAINTENANCE

Optional

Memory

Board

The memory board is installed on the nmin controller
optional memory board for the fax.

Additional
memory

is available

Model

and useful to expand

Name

Optional

FAX 3550
300 KB (30 Pages)

Brother

chart

standard

Additional
memory

Installing

the

AND TROUBLESHOOIIN®

resolution

"_"-Q

the memory

Memory

1 MB (100 Pages)
or
2 MB (200 Pages)
MMR coding

Memory

for sending

You can add the

and receiving

faxes.

Total
1.3 MB (130 Pages)
or
2.3 MB (230 Pages)

method.

will allow you to sort multiple

Optional

board inside the machine.

copeies

(Max. 60 pages)

Board
1. Unplug the power cord from the AC
outlet and disconnect
the interface
cable.

Unplug
the power
cord before
installing
(or removing) the memory
i board.
WARNING

2. Unscrew
the three
the main controller
pull out the board.

Do not touch the surface
i controller
WARNING board.

Screw

screws securing
board plate and

of the main

_J
Main controller

board

13-7

REGULAR MAINTENANCE

AND 1ROUBLESHOO11NG

3. To install the memory board onto the
main controller board ,use the attached
spacer and plugging it into the lower
right connectors
of the main controller
boards.

Memory
board

Main controller

board

Hold the edge of the memory board. Do not touch the surface of the board.
• Make sure the memory board is securely seated in the main controller board.
i WARNING

4. Reinstall the main controller board in
the machine by sliding it into guide
rails.
5. Secure the main controller
the three screws.

6. Reconnect

the interface

board with

cable.

7. Plug the power cord into the AC outlet.

Troubleshooting

BROTHER
CUSTOMER
SERVICE
HAS INSTALLED
AN EASY TO USE FAX-BACK sM
SYSTEM
SO YOU CAN GET INSTANT
ANSWERS
TO COMMON
TECHNICAL
QUESTIONS
AND PRODUCT
INFORMATION
FOR ALL BROTHER
PRODUCTS.
THIS
SYSTEM IS AVAILABLE
24 HOURS A DAY 7 DAYS A WEEK. YOU CAN USE THE
SYSTEM TO SEND FAXES TO ANY FAX MACHINE, NOT JUST THE ONE FROM WHICH
YOU ARE CALLING.
PLEASE CALL 1-800-521-2846
AND FOLLOW THE VOICE PROMPTS TO RECEIVE
FAXED INSTRUCTIONS
ON HOW TO USE THE SYSTEM AND FOR YOUR INDEX OF
FAXBACK SUBJECTS.
(IN THE USA ONLY)

LiiLpl=aa=la=a

13-8

HHIIIT1

REGULAR

If additional

help is needed,

MAINII-NANCI-

please

contact

the following

U.S.A.

1-800-284-4FAX
1-908-271-1937

(4329)
(Fax)

Canada

1-800-853-6660
(Calling from

within

For products
the Internet:

and Service information

Canada

Service

numbers

8:00 A.M. - 8:00 P.M.E.S.T.)

you may also contact

us via the Brother

Bulletin

Board and

(Internet)

Orders:

If you have a Visa, Master Card or Discover
directly from Brother:
1-800-284-4357
1-800-947-1445

Error

Customer

(Voice)

1-714-859-2610
(BBS)
http://www.brother.com
Accessory

AINU II

Toner cartridge:
Life expectacy: 2,200 pages/new toner cartridge
1,000 pages/starter
toner cartridge
(when printing
A4 or letter-size
paper at 5% print
coverage)
NOTE:

Toner

type of average

_ife

expectacy

will

vary

depending

on the

print job printed.

16-i

SPECIFICAI-IONS
:

Drum Unit:
Life expectancy:

20,000 pages at 20 pages per job
8,000 pages at 1 page per job

NOTE: There are many factors that determine
the
actual drum life, such as temparature,
humidity, type of
paper and toner that you use, the number of pages per
joint job, etc.
Dimensions

15.1 x 17.8 x 9.9 (inches)/383

Weight

18.8 lbs/8.5 kg

Specifications

are subject

to change

for improvement

!l]

16-2

IF .....

without

x 452 x 251 (mm)

prior notice.

Brother International Corporation
200 Cottontail Lane,
Somerset, NJ 08875-6714, U.S.A.
, _.ot_er international Corporation (Canada) LtO.
1 rue H6tel de Ville,
l.)ollard-des-Qrmeaux,
QC, CANADA H9B 3H6

These machines are made for use in the USA or CANADA only. We can not recornmend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your fax machine may not be compatible with the
power available in foreign countries. Using USA or CANADA models overseas is at your
own risk and will void your warranty.

:_ Manufactured by Brother Industries Ltd. whose quality system
is registered by BSl and JQA.
BSI Certificate of registration
JQA Certificate of registration

No. FM27391
No. JQA-0340

UF7225001,b
Printed in Japan

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Brother FAX 3550 User Manual MACHINE Manuals And Guides 97120065

BROTHER Fax Machines Manual 97120065 BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

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