Brother FAX775 User Manual FAX MACHINE Manuals And Guides L0702012

BROTHER Fax Machines Manual L0702012 BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

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FAX-775
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

If You Need to Call Customer
Please complete
reference:
Model:

the following

Service

information

for future

FAX-775

Serial Number'*
Date of Purchase:
Place of Purchase:
* The serial number is on the underside of the unit.
Retain this Quick-Start
Manual with your sales
receipt as a permanent record of your purchase, in
the event of a theft, fire or warranty service.
J

Ill

@1996-2001 Brother Industries, Ltd.

Brother Numbers

For technical
where
that

and operational

you purchased

assistance,

the fax machine.

you must
Calls

must

call the country
be madeJ_om

within

country.

Brother fax-back
Brother

Customer

instant answers

system

Service

has installed

to common

technical

an easy-to-use

questions

tax-back system,

and product

information

so you can get
l\_r all Brother

products. This system is available 24 hours a day, 7 days a week. You can use the
system to send faxes to any fax machine, not just the one from which you are calling.
If you can't

resolve

difficulty

with your tax machine

using this manual,

fax-back system, and follow the voice prompts to receive
using file system, and an index of fax-back subjects.
In USA:

1-800-521-2846

In Canada:

1-800-681-9838
1-514-685-5381 (in Montreal)

(For USA Only) The Brother
One Touch

lax-back

system

number

call our

faxed instructions

about

has been preprogrammed

key 1.

Frequently

Asked Questions

(FAQs)

You can find more ioformation
about Brother products on the World Wkte Web. From
product specification
sheets to Frequently
Asked Questions
(FAQs), it is all there.
Visit us at:

For Customer
In USA:

In Canada:

Dealers/Service

Service
1-800-284-4329
1-908-575-8790

(voice)
(fax)

1-800-284-3238

(TTY

1-800-853-6660

(voice)

1-514-685-4898

(fax)

1-514-685-6464

(voice)

service

for the hearing-impaired)

(in Montreal)

Centers (For USA Only)

For the name of a Brother

authorized

dealer or service

center,

call 1-800-284-4357.

Service Centers (For Canada Only)
For service

center addresses

in Canada,

call 1-800-853-6660.
BROTHER

NUMBERS

Ordering Accessories

For technical
where

and operational

you purchased

and Suppfies

assistance,

you must

the fax machine.

Calls must

call the country
be made from

within

that country
For the best quality results use only genoioe Brother accessories,
available at most
Brother retailers. If you cannot find the accessory you need and you trove a Visa,
MasterCard,
directly

Discover

In USA:

In Canada:

Thermal

or American

credit card,

1-888-879-3232

(voice)

1-800-947-1445

(fax)

1-800-668-2768

(voice)

Print Cartridge
Roll (For Canada

2-PK Refill

Rolls

PC302RF

4-PK Refill

Rolls

PC304RF

Only)

PC300RF

Telephone

Line Cord

LG3077001

Telephone

Handset

LE0446011

Curled

Document
Paper

Cord

UG35431111

Tray

Support

Owner's

you can order accessories

PC301

I-PK Refill

Handset

UF56117000
Wire

UF9869001

Manual

LE5298001

Surge Protection

Device

Line Protection

(2 outlets)

with Telephone

Surge Protection
Device with Telephone
Line Protection (8 outlets)

Express

from Brother.

ORDERING

ACCESSORIES

QPD

120

FX 120

AND

SUPPLIES

Notice - Disclaimer

of Warranties

(For USA and Canada)
BROTHER'S
LICENSOR(S),
AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES
OR
AGENTS
(COLLECTIVELY
BROTHER'S
LICENSOR)
MAKES
NO WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES
OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING
THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR
MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE
OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS,
ACCURACY,
RELIABILITY,
CURRENTNESS
OR OTHERWISE.
THE ENTIRE RISK AS TO THE RESULTS AND
PERFORMANCE
OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF
IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S
LICENSOR(S)
BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS
PROFITS, BUSINESS
INTERRUPTION,
LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION
OR LIMITATION
OF LIABILITY FOR
CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S
LIABILITY TO YOU FOR
ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE
FORM OF THE ACTION WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE),
PRODUCT L AB L TY OR OTHERW SE), W LL BE L M TED TO $50.

Compilation

and Publication

Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications
change without notice.

of this product are subject to

Brother reserves the right to make changes without notice in the specifications and
materials contained herein and shall not be responsible for any damages (including
consequential) caused by reliance on the materials presented, including but not
limited to typographical and other errors relating to the publication.

Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
CallManage and IP Saver are trademarks of CallManage Inc.
IBM, IBM PC, MWAVE and IBM Aptiva are registered trademarks
Business Machines Corporation.

of International

Microsoft and MS-DOS are registered trademarks of Microsoft Corporation.
Windows and Windows NT are registered trademarks of Microsoft in the U.S. and
other countries.
All other terms and brand and product names mentioned
registered trademarks of their respective companies.

NOTICE

DISCLAIMER

in this manual are

WARRANTIES

iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
This warranty is given only to the first
end-use
purchaser
of
the
accompanying product (referred to in
this warranty as "this Product").
What is covered: Brother warrants to
you for the Warranty Period that there
are no defects
in the materials,
workmanship or Year 2000 compliance
of this Product. The "Warranty Period"
is 1 year from the date you purchased
this product. The "Warranty Period" for
consumable
items, such as Print
Heads, Toner, Drums, Ink Cartridges,
Print
Cartridges,
Refill
Ribbons,
Therma PLUS Paper and Thermal
Paper, etc. is 90 days from the date of
purchase, or the rated life of the
Consumable item, whichever is shorter.
What is NOT covered: This warranty is
VOID -- that is, this Product has no
warranty -- if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
abused
or
damaged,
or,
the
recommended
monthly volume has
been exceeded, (5) non Brothe¢_-brand
or non
Brother
approved
parts,
supplies,
power supplies
or other
accessories have been used with this
Product, or (6) this Product has been
transported
without
the
proper
preparation and packaging.
What to do if you think your Product
is defective:
Call our Customer
Service Hotline at 1-800-284-4329 or if
you suspect a defect in materials or
workmanship in this Product, you can
report it to a Brother Authorized Service
Center. During the Warranty Period,
supply Brother's representative with a
copy of your dated bill of sale showing
that this Product was purchased within
the United States. For the name of your
Brother Authorized Service Center call
1-800-521-2846. After contacting the
iv

FAX

LIMITED

WARRANTY

Brother Authorized Service Center, you
may be required to deliver or send the
Product
properly
packaged,
freight
prepaid, to the Authorized
Service
Center together with a photocopy of
your bill of sale.
What Brother will do: Brother (or its
Authorized
Service
Center)
will
evaluate your report of a possible
defect to determine whether a defect
exists, and if it does exist, Brother (or its
Authorized Service Center) will repair or
_at Brother's
option)
replace
the
roduct with a product that performs
the same functions and performs as
well as the original Product. Brother
reserves the right to supply refurbished
or remanufactured replacement parts
provided that the replacement parts
conform
to
the
manufacturer's
specifications for new products. The
repaired or replacement product will be
returned to you at no cost.
Exchange
Service:
When
an
exchange is authorized, Brother will
exchange your non-working
product
with a refurbished or remanufactured
product
that
conforms
to
the
manufacturer's
specifications for new
products.
The
refurbished
or
remanufactured
Product you receive
will be covered by the balance of the
limited warranty period remaining on
the original Product, plus an additional
thirty (30) days. You will keep the
replacement Product that is sent to you
and must return (or be billed up to the
cost of a new product) your original
non- working
product, which shall
become the property of Brother. You
must call Brother Customer Service and
if the representative cannot correct the
product's
malfunction
over
the
telephone and you elect the exchange
service, you must provide information
pertaining to this Product and you must
also provide a valid major credit card
number. Your credit card will be
charged up to the cost of a new Product
if: (i) you do not return your original
Product to Brother within five (5)
business days; (ii) the malfunctions of
your original Product are not covered by
the limited warranty;

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
(iii) the proper packaging instructions
are not followed and has caused
damage to the product; or (iv) the
warranty
period
on your
original
Product has expired or has not been
sufficiently validated with a copy of the
proof of purchase (bill of sale). The
Brother
Customer
Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.

you may have
representatives.

with

Brother

or its

This Limited Warranty (and Brother's
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support:
Toll-free customer
service
and technical
support
is
available
for hardware
operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of
Frequently
Asked
Questions,
troubleshooting tips and service center
Iocator is available through our fax-back
system at 1-800-521-2846 or Brother's
Internet Web Site (www.brother.com).
Now you can visit us on-line at
(www.brothermall.com),
your complete
source for genuine Brother Accessories
and Supplies.

Limitations:
Repair or replacement as
described above is your sole and
exclusive (that is, your only) remedy if
this Product is defective. Brother is not
responsible for damage to or loss of any
equipment, media, programs or data
related to the use of this Product.
Except for that repair or replacement,
Brother shaft not be liable for any direct,
indirect, incidental
or consequential
damages or specific refief. Because
some states do not allow the exclusion
or limitation
of consequential
or
incidental
damages,
the
above
limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL
OTHER
WARRANTIES,
WRITTEN
OR
ORAL, WHETHER
EXPRESSED
BY
AFFIRMATION,
PROM IS E,
DESCRIPTION,
DRAWING,
MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
THAN
THIS
ONE,
WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED
WARRANTIES
OF
MERCHANTABILITY
AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.

BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires
service.
Model #
Serial #
Date of purchase:
Store where purchased:
Location of store:
Important:
We recommend that you
keep all original packing materials, in
the event that you ship this product.

This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and the
exclusive and only statement of Brother's
obligations to you. It replaces all other
agreements and under-standings that
FAX

LIMITED

WARRANTY

BROTHER MULTIFUNCTION CENTER/FACSIMILE
LIMITED WARRANTY
(For Canada Only)

MACHINE

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. ("Brother"), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship.
This Limited Warranty
does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/
purchaser, in order to obtain warranty service, the MFC/Facsimile machine must be
delivered or shipped freight prepaid by the end user/purchaser to a "Brother" Authorized
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES
EXPRESSED OR IMPLIED
INCLUDING,
WITHOUT
LIMITATION,
ANY
IMPLIED
WARRANTIES
OF
MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation
provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother's entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile
machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may net apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464.
Internet support: support@brother.ca
or browse
Brother's Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue H6tel de Ville
Dollard-Des-Ormeaux,
QC H9B 3H6

LIMITED

WARRANTY

(CANADA)

_.',.-.t_,.,r_a..
_I_b,

AII,_L__

Table of Contents
Introduction

.....................................................................................

Using This Manual .....................................................................
Findiog hlformation .............................................................
Conventions Used in this Mzmual ........................................
FAX-775 Control P_mel Overview .............................................
About Fax Machines ..................................................................

1-1
1-1
1-1
1-1
1-2
1-4

Custom Features ..................................................................
1-4
Do You Have Voice Mail on the Phone Line? ............... 1-4
Why Should There Be Trouble? ..................................... 1-4
How Cml You Avoid Possible Problems? ...................... 1-4
Fax Tones and Handshake ...................................................
1-4
ECM (Error Correction Mode) ............................................

1-5

Test Sheet Procedure trod Product Registration
(For USA Only) .................................................................

1-5

Location and Connections ..............................................................
Caution .......................................................................................

2-1
2-1

Choosing a Location ...................................................................
Packing List ................................................................................
Assembly ....................................................................................
Attach the Document Support .............................................
Attach the Paper Wire Extension ........................................
Load the Paper .....................................................................
Acceptable Paper .................................................................
Connections ................................................................................

2-1
2-2
2-3
2-3
2-3
2-4
2-4
2-5

Connecting the Machine ......................................................
Special Line Considerations ................................................
Roll Over Phone Lines ....................................................

2-5
2-6
2-6

Two-Line Phone System .................................................
Converting Telephone Wall Outlets ...............................
Installing Brother Machine, External Two-Line TAD
and Two-Line Telephone ..............................................
Multi-Line Connections (PBX) ...........................................
If You Are hlstalling the Fax Machine to Work
with a PBX: ..................................................................

2-6
2-6

Custom Features on Your Phone Line .................................

2-8

Custom Features on a Single Line ..................................

2-8

2-7
2-7
2-8

vii

Connecting an External Telephone Answering Device
(TAD) ................................................................................
Sequence .........................................................................
Connections ...................................................................

2-9
2-9
2-10

Outgoing Message (OGM) on an External TAD .......... 2-10
Connecting an External Telephone .................................... 2-10
On-Screen Programming ................................................................
User-Friendly Programming .......................................................
Menu Selection Table ..........................................................

3-1
3-1
3-1

Alternating Displays ............................................................
Navigation Keys .........................................................................

3-1
3-2

Initial Setup ......................................................................................
4-1
Getting Started ............................................................................
4-1
Setting Date trod Time .........................................................
4-1
Setting Station ID ................................................................
4-1
Details for Entering Text .................................................
4-2
Inserting Spaces ..............................................................
4-2
Making Corrections .........................................................
4-2
Repeating Letters ............................................................
4-2
Special Characters mid Symbols ..................................... 4-3
Setting Beeper Volume ........................................................
4-4
Choosing the Hmldset Volume (For Volume Amplify) ...... 4-4
Setting Volume Amplify .....................................................
4-5
Setting the Speaker Volume ................................................ 4-5
Setting the Ring Volume .....................................................
4-5
Memory Storage ..................................................................
4-5
Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-6
Setting Up Your Area Code (For USA Only) ..................... 4-6
Setup Receive ...................................................................................
Basic Receiving Operations .......................................................
Select Receive Mode ...........................................................
To Select or Chmlge Your Receive Mode ......................
Setting Ring Delay ..............................................................
Setting F/T Ring Time .........................................................
Easy Receive .......................................................................
Printing a Reduced Incoming Original ................................
Recommended Reductions ..............................................
viii

5-1
5-1
5-1
5-2
5-2
5-3
5-3
5-4
5-4

Setting Paper Size ................................................................
Advmwed Receiving Operations ................................................
Operation from External or Extension Telephone ...............
For FAX/TEL Mode Only ..............................................
Changing Remote Codes .................................................
To Change Remote Codes ..............................................
Printing a Fax in Memory ....................................................
Polling ..................................................................................
Setup Send .......................................................................................
Automatic Document Feeder (ADF) ..........................................
Manual Trmlsmission ..........................................................
Automatic
Manual

Transmission

and Automatic

Quick Scan Fax Transmission

5-4
5-5
5-5
5-5
5-5
5-5
5-6
5-6
6-1
6-1
6-2

......................................................

6-2

Fax Redial ......................................

6-2

....................................................

6-3

Basic Sending Operations ..........................................................
Contrast ................................................................................
Resolution ............................................................................

6-3
6-3
6-3

Advmlced Sending Operations ...................................................
Overseas Mode ....................................................................

6-4
6-4

Delayed
Setting

FAX .......................................................................
Up for Polled Transmit ............................................

Canceling

a Scheduled

Job ..................................................

Interrupting Delayed Fax mad Polled Transmit
Features That Are Not in the Mtmual
(Call Brother

Fax-back

6-4
6-5
6-5

Jobs ........... 6-5

System) ........................................

Auto Dial Numbers and Dialing Options ......................................
Storing Numbers for Easy Dialing .............................................
Storing One Touch Dial Numbers .......................................
Storing Speed Dial Numbers ...............................................
Ch_mging One Touch and Speed Dial Numbers ..................
Setting Up Groups tk_rBroadcasting ...................................
Dialing Options ..........................................................................
Manual Dialing ....................................................................
One Touch Dialing ..............................................................
Speed Dialing ......................................................................
Dialing Access Codes and Credit Card Numbers ................
Search ..................................................................................
Redial ...................................................................................

6-6

7-1
7-1
7-1
7-2
7-3
7-3
7-4
7-4
7-4
7-5
7-5
7-6
7-6
IX

Broadcasting ........................................................................
Pause ....................................................................................
Hold .....................................................................................

7-6
7-7
7-7

Tone/Pulse (For Canada Only) ............................................

7-7

Telephone Services ..........................................................................
Custom Features .........................................................................
Distinctive Ring ...................................................................
What Does Your Telephone Compmly's "Distinctive
Ring" Do'? .....................................................................
What Does Brother's "Distinctive Ring" Do'? ................
Do You Have Voice Mail'? ..............................................

8-1
8-1
8-1
8-1
8-1
8-2

Be_kweYou Choose the Ring Pattern to Register ........... 8-2
VERY IMPORTANT .....................................................
8-3
Registering the Distinctive Ring Pattern ......................... 8-3
Caller ID ..............................................................................
8-3
Caller ID Log ..................................................................
Printing the Caller ID Log ..............................................
Viewing the Caller ID Log ..............................................
Returning a Call from the Log ........................................
Registering a Caller ID Number .....................................
Call Waiting Caller ID .........................................................
CallManage (For USA Only) .....................................................
Registration with CallManage Requires Change Your
Carrier Selection ................................................................

8-3
8-4
8-4
8-4
8-5
8-6
8-6
8-7

Sending a Fax Using CallManage (For Domestic
and International Long Distmlce Calls Only!) .................. 8-7
Placing a Long Distance Telephone Call Using CallManage .. 8-7
Customer Support ................................................................
8-8
Disclaimer .......................................................................
8-8

Making
Copies .................................................................................
Copy Functions ...........................................................................
Using the fax machine

as a Copier .............................................

9-1
9-1
9-1

Making

a Single Copy .........................................................

9-1

Multiple

Copies ...................................................................

9-1

Reducing

and Enlarging

Copies ..........................................

Printing Reports ............................................................................
FAX Settings and Activity .......................................................

9-2

10-1
10-1

Customizing the Tmosmission Verification Report .......... 10-1
Setting the Fax Activity Report Interval ........................... 10-1
Using the Reports Key .......................................................
10-2
Important Information .................................................................
Standard Telephone and FCC Notices .....................................
These notices are in effect on models sold and used

11-1
11-1

in the United States only .................................................
11-1
International Energy Star Complitmce Statement ......... 11-2
Industry Canada Compliance Statement
(For Cmmda Only) ......................................................
11-2
Federal Communications Commission Compliance Notice
(For USA Only) ..........................................................
11-2
Imporlant Safety Instructions........................................ 11-3
Troubleshooting
and Routine Maintenance ...............................
Troubleshooting .......................................................................
Error Messages ..................................................................
Clearing Jams ....................................................................
Replacing the Print Carlridge ............................................
If You Are Having Difficulty with Your Fax Machine .....
Printing or Receiving Faxes ..........................................
Phone Line or Connections ...........................................

12-1
12-1
12-2
12-3
12-5
12-6
12-6
12-7

Sending Faxes ...............................................................
Hmadling Incoming Calls ..............................................
Routine Maintemmce ................................................................

12-7
12-8
12-9

Cleaning the Scanner .........................................................
Cleaning the Print Head .....................................................
Packing and Shipping the fax machine ..................................

12-9
12-9
12-10

Specifications

...................................................................................

Index ..................................................................................................

Remote Fax Options .......................................................................
Setting Up Fax Storage ..............................................................
Programming Paging Number .............................................
Programming a Fax Forwarding Number ............................
Tuming On Fax Storage ......................................................
Chmlging Remote Access Code ..........................................

S-1
I-1

R-1
R-1
R-1
R-2
R-2
R-2
xi

UsingRemote
Retrieval
Access
Code. .......................................
Calling for Messages .......................................................
Retrieving Memory Status List .......................................
Remote Retriewd Access Card .......................................

R-3
R-3
R-3
R-3

Retrieving Fax Messages ................................................ R-4
Changing Fax Forwarding Number ................................ R-4

xii

Jn
Using This Manual
Thank

you for purchasing

a Brother

fax machine.

This fax machine

has been designed

to be simple to use, with LCD screen prompts to guide you through functions.
However, you can use your fax machine to its fullest potential by taking a few' minutes
to read this manual.

tinsto aprint
Reports
Key.basic
Press
Reports steps
to display
a list of
operational
and

Additionally,
machine
LIST, and then),our
pressfax ierltl/SeI
explanations.

Finding

Information

All ctmpter headings
able to fnd

and subheadings

information

the back of this manual.

are listed in the Table

about

a specifc

feature

Also,

throughout

or function

this manual,

alerting you to important information,
cross-references,
some screen displays also help you choose the correct

Conventions
Throughout

HELP

of Contents.

You will be

by checking

the Index

you'll

see special

and warnings.
key-presses.

symbols

Illustrations

Used in this Manual

this manual

you'll

see special

symbols

alerting

you

to important

information,
warnings,
and actions to perform.
For clarification,
and to help you
choose
the correct key presses,
we've added illustrations
of some LCD
messages.
boldface

Bold typeface

italics

Italics typeface
related topic.

identifies

Bubble Dot typeface
machine.

Warnings
personal

detail

an important

identifies

precautions

the messages

you must

control panel.

point, or refer you to

take

on the LCD of the tax

to avoid

possible

injury.

Cautious

specify

possible

damage

Notes

a specific key on the fax machine

emphasizes

procedures

you must follow

or avoid to prevent

to the fax machine.

tell you the proper

response

for a situation

that may

Occur,

?
®

FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures
not compatible with the fax machine.
INTRODUCTION

that are

1-1

FAX-775 Control Panel Overview

,: .... .: . ii!iiii

Reports
Access
select

@ Enlarge/Reduce

the Reports
a report

Use this key to enlarge

to print: Help List, Auto

Dial, Fax Activity,
Settings

so you can

Transmission,

and Memory

copies

User

To reduce

Lets you dial telephone
numbers

without

and fax

four keys give you instant
stored phone

Re-dial
inserts

the last number
a pause

called.

in autodial

Also

numbers.

@ Dial Pad

This key is used to access
"8" One Touch

the "5"

Dials phone and fax numbers,

nmnbers.

Use this key when you want multiple
of a multiple

page original

and can

be used as a keyboard for entering
information
into the fax machine.

@ Sort
copies
order.

a copy.

@ Redial/Pause

Shift
through

select AUTO.

Copy
Makes

@ One Touch Dial Keys
access to eight previously
numbers.

100%,

the image size

automatically,

lifting the handset.

or reduce

on the ratio you

select: 150%, 125%, 120%,
93%, 87%, 75% or 50%.

Status List.

@ Hook

These

depending

@ Hold/Caller ID
Lets you place calls on hold. Also, lets
you view or print the Caller ID list.

@ Search/Speed

Dial

Lets you dial stored phone nmnbers by
pressing

a two-digit

you look up nmnbers
dialing
1-2

INTRODUCTION

memory.

number.

Also, lets

stored in the

@ Receive Mode
Use to select
handle

how fax machine

incoming

,:,,ill

calls.

_i_i Resolution
Sets the resolution
or make a copy,

when you send a fax

@ Fax Start
Starts
fax.

all operation,

such as sendiug

@ Quick-Scan
Lets you take advamage
transmission.

of memory

Navigation Keys:
Menu/Set
Lets you access
Programming
settings

the Menu and
mode

and stores your

ill tile fax machine.

Press to scroll forward
set

or backward

selection.

a lllenu

Also, you can use these keys to do all
alphabetical
search
stored numbers.

for the names

Volume
Press to scroll

tlmmgh

the menus

and

options.
When using the speaker,
handset,

ring or

you call press these keys to

adjust tile volume.

@ Stop/Exit
Stops a fax, cancels all operation
exits from Menu mode.

@ Liquid Crystal Display (LCD)
Displays

messages

and operate

to help you set up

your fax machine.

INTRODUCTION

1-3

About Fax Machines
If you're a first-time fax machine user, fax operation
might seem a little mysterious.
You'll soon get used to the unusual fax tones on your phone line, and be able to send
and receive

faxes easily.

Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice
machine,

Mail on the phone

line on which you will install your new fax

there is a strong possibility

with each other while receiving

that Voice Mail and the fax machine

incoming

will conflict

calls.

Why Should There Be Trouble?
Since both fax machines

and Voice Mail pick up the line at the nmnber

have set, each of them has the ability
example,

if your Voice

set to answer
faxes.

to keep the other from receiving

Mail is set to answer

after four, your Voice

If you set Voice

of rings you
calls.

For

after two rings and your fax machine

Mail will keep your fax machine

Mail and the Brother

machine

to answer

from receiving

at file same number

of rings, there is no way of knowing which one will answer first. It is important to
remember that neither Voice Mail nor the fax machine can pass the call back to the
other after flae call has been answered.

How Can You Avoid Possible Problems?
A very good way to avoid problems
second phone number
for this choice, which
For details

like the one mentioned

previously

is to get a

on your present phone line. Many people with Voice Mail opt
is called "Distinctive
Ring," and they are very satisfied with it.

about this type of custom

service,

please

see Distinctive

Ring,

page 8-1.

Another way to avoid possible problems is to replace your Voice Mail with an
answering machine. Your Brother fax machine is designed to work ira tandem with an
answering
External

machine
Telephone

or TAD (telephone

answering

Answering

(TAD),

Device

device).

(See Connecting

page 2-9.)

Fax Tones and Handshake
When
tones)

someone

is sending

soft, intermittent

and then press Fax

a fax, the fax machine
beeps at 4-second

Start, and

they continue

sends

intervals.

fax calling

You'll

tones (CNG

hear them when you dial,

for about 60 seconds

after dialing.

that time, the sending machine must begin the "handshake"
with the receiving
machine. Each time you use automatic procedures m send a fax, you are sending
tones over the phone line. You'll
answer

1-4

CNG

soon learn to listen for fllese soft beeps each time you

a phone on your fax line, so you know if you are receiving

INTRODUCTION

During

a fax message.

Thereceiving
faxresponds
withfaxreceiving
tonesloud,
chirping
sounds.
A
receiving
faxchirps
forabout
40seconds
overthephone
line,andtheLCDshows
R/';C/*_V/'L
If yourfaxmachine
issettotheFAXONLYMode,
itwillanswer
every
callautomatically
withfaxreceiving
tones.
Even
if theother
party
hangs
up,yourfax
machine
continues
tosend
the"chirps"
forabout
40seconds,
andtheLCDcontinues
todisplay
R/,;C/i_V/,;.
Tocancel
thereceiving
mode,
press
Stop/Exit.
When your fax machine

answers

tones and then responds

with receiving

The fax "handshake"
receiving

machines

in FAX/TEL

Mode, the fax machine

is the time in which the sending
"chirps"

overlap.

listens

for CNG

tones.
machine's

CNG

tones and the

This must be for at least 2 to 4 seconds,

so the

machines
can understand how each is sending and receiving the fax. The handshake
cannot begin until the call is answered, and the CNG tones only last for about 60
seconds
to answer

after the number

is dialed.

Therefore,

it's important

When will
you determine
have an external
telephone
answering
TAD
the number
of rings
before
attention
machine.

to the directions

in the Installation

ECM (Error Correction

machine

device
on yourPay,
fax special
line, your
the call (TAD)
is answered.

chapter

Mode (ECM)

of a fax transmission

while it is in progress.

is a way for the fax machine
ECM transmissions

between machines that both have the ECM feature.
receive fax messages
that are continuously
checked
memory

for connecting

a TAD to your fax

Mode)

The Error Correction

Sufficient

for the receiving

the call in as few rings as possible.

must be available

to check the integrity
are possible

only

If they do, you may send and
for their integrity.

in your fax machine

for fills feature

to work.

Test Sheet Procedure and Product Registration
(For USA Only)
After programming
your fax machine,

your Station

ID, please

and then fax it to Brother's

fill out the TEST
Automated

SHEET

Fax Response

included
System

with
as

your first transmission.
This will verify that your fax machine is properly installed. To
get a response, you must have set up your Station ID. (See Setting Station ID, page 41 in the Owner's

Manual.)

When your TEST SHEET is received, a Confimmtion
Sheet and Product Registration
form will be sent back to your machine. Please fill out the form and return it to
complete

your registration.
USA:

1-908-685-9283

(lax)

INTRODUCTION

1-5

and Connections
Caution
• Never install telephone
• We recommend
product

wiring during

that this product

against

lightning

a lighming

storm.

be used with a surge protection

• Never install a telephone
for a wet location.

jack in a wet location

flint are not insulated
interface.

• Use caution

telephone

when installing

• Avoid using a telephone

(other than a cordless

• Do not use the telephone

equipment

or modifying

risk of electric

• For PLUG CABLE

file

to report

be easily

unless

designed

flae telephone

lines.

type) during

an electrical

storm.

There

shock from lightning.

EQUIPMENT,

and should

to protect

unless the jack is specifically

• Never touch telephone
wires or terminals
line has been disconnected
at file network

may be a remote

device

storms.

a gas leak in the vicinity
the socket-outlet

should

of the leak.
be installed

near the

accessible.

Choosing a Location
Place your fax machine
tree of vibration
standard,
Q

on a flat, stable surface,

and shocks.

grounded

power

Select a place that is

near a telephone

jack and a

outlet.

Avoid placing your machine in a high-traffic
area. Do not place near heaters, air
conditioners,
water, chemicals or refrigerators.
Do not expose the fax machine to
direct

sunlight,

electrical

excessive

outlets

heat, moisture

controlled

to electrical
might disrupt

outlets

base units of cordless

LOCATION

in the unit's

on the same circuit

the power

or dust. Do not connect

by wall switches

power can wipe out information

2-1

such as a desk.

Locate the fax machine

supply.

Avoid

memory.

interference

CONNECTIONS

timers.

your machine
Disruption

Do not connect

as large appliances

phones.

AND

or automatic

sources,

to
of

your machine

or other equipmeut
such as speakers

that
or the

Packing List
Make

sure you have the following

items:

Support......................
Document

.....

Paper
WireExtension

Telephone,
LineCord
Starter
PrintCartridge
in the machine
(Upto 30 pages)

Telephone
Handset

CurledCord.....
Handset
StartCard/
Quick ReferenceCard

Owner's ................
Manual

One Touch .....
Name Label

If
an item is missing,
call Brother
Customer
1-800-284-4329
(in USA),
1-800-853-6660
Montreal).

See Ordering

Accessories

Service
at
(in
Canada)

and Supplies

or 1-514-685-6464

on page ii for the correct

(in
item

uunlbers.

W.e,,ever
you
trauspor*
t.e*_,x
muc..,e,
use
the
pack.,_
materials
,hut
c_,me
w"h
your machine.

If you do not pack the fax machine

correctly,

you may void your

warranty.

LOCATION

AND

CONNECTIONS

2-2

Assembly
Attach the Document Support
Insert

the docmnent

support

into the openings

as shown

-Document Support

Attach the Paper Wire Extension
Attach

the paper

wire extension.

Extension

2-3

LOCATION

AND

CONNECTIONS

in the illustration

below.

Load the Paper
The paper cassette
Open the paper
;:

can hold about

100 sheets of 20-lb.

cover.

Place up to 100 sheets of paper ill the paper holder.
pass the maximmn
Close

paper,

paper

Do not allow the level of paper to

lille on the paper guides.

the paper cover•
MaximumPaperLine
PaperCover

PaperGuides

">_;.........

Acceptable Paper
Size:

Letter, Legal

Weight:

17 lb.

Thickness:

.0031 inches

and A4

24 lb.
.0039

inches

o not use curled, wrinkled, l_lded or ripped paper, or paper with staples,
paste or tape attached. DO NOT use cardboard,
newspaper or fabric•

LOCATION

AND

CONNECTIONS

paper clips,

2-4

Connecffons
Connecting
Connect

the Machine

the handset

power

cord and telephone

handset

cord to tile bottom

Connect

the Handset.

Connect

the curled

lille.

of tile handset

and to the left of tile

machine.
s_
::

Connect
Connect
Connect
machine.

the power

cord.

the telephone

line.

one end of the telephone
Connect

lille cord to the jack labeled

the other end to a modular

LINE

on tile left of the

wall jack.

WARNING
This machine

must be grounded

Since the machine
potentially

is grounded

hazardous

to your machine
your machine,

using a three-prong
through

electrical
yourself

the power outlet,

conditions

on when you connect
protect

plug.
you can protect

on the telephone

it to a telephone

by disconnecting

yourself

lille by keeping

from

the power

lille. When you want to move

the telephone

lille first, and then the

power cord.
Lightning and power surges can damage this product! We recommend
that you use a
quality surge protection
device on the AC power lille as well as on the telephone lille,
or unplug

2-5

the lines during

LOCATION

AND

a lighming

storm.

CONNECTIONS

Special

Line Considerations

Roll Over Phone Lines
A roll over phone system

is a group of two or more separate

telephone

incoming calls to each other if they are busy. The calls are usually
"rolled over" to the next available phone line in a preset order.
Your fax machine
sequence,

carl work in a roll over system

so the call cannot

lines that pass

passed

down or

as long as it is the last number

roll away. Do not put the fax machine

in the

on arty of the other

numbers; when the other lines are busy arrd a second fax call is received, the fax call
is transferred
to a line ttmt does not have a fax machine. Your fax machine will work
best on a dedicated

line.

Two-Line Phone System
A two-line

phone

system

is nothing

more than two separate

phone numbers

on the

same ,:,,all outlet. The two phone uumbers can be on separate jacks (RJ 11 ) or
combined into one jack (RJI4). Your machine must be plugged into an RJ 11 jack.
RJ 11 arrd RJ 14 jacks may be equal in size and appearance
,:,,ires (black, red, green, yellow).
see if it can access

arrd both may contain

To test the type of jack, plug in a two-line

both lines. If it can, you must separate

four

phone arrd

the line for your machine.

Converting Telephone Wall Outlets
There are three ways to convert to an RJ l 1 receptacle.
The first two ways may require
assistance from the telephone company.
You can change the wall outlets from one
RJI4 jack to two RJI 1 jacks. Or, you can have an RJI 1 ,:,,all outlet
or jump

one of the phone

numbers

The third way is the easiest:
an RJ 14 outlet.

It separates

a third RJI4 jack (Lines
machine

Buy a triplex adapter.

arrd slave

You can plug a triplex adapter

the wires irrto two separate
1 arrd 2). If your Brother

irrto LI of the triplex

irrstalled

to it.

adapter.

RJ 11 jacks (Line

machine

If your machine

is on Line

irrto

1, Line 2) arrd
1, plug the

is on Line 2, plug it irrto L2 of

tire triplex adapter.
Triplex Adapter

RJ14 .........

RJ11

............

"........

RJ14 ............................

LOCATION

"
:

AND

CONNECTIONS

2-6

Installing Brother Machine, External Two-Line TAD and Two-Line
Telephone
When you are installing an external
two-line telephone answering device (TAD) and a
two-line telephone, your nmchine must be isolated on one line at both the wall .jack and
at the TAD. The most common
which is our assumption

jacks: one

two telephone

connection

in the following

is to put the Brother

machine

on Line 2,

steps. The back of the two-line TAD must have

labeled LI or LI/L2,

and the other labeled L2. You will need at

least three telephone line cords, the one that came with your machine and two for your
external two-line TAD. You ,:,:ill need a fourth line cord if you add a two-line telephone.
Place the two-line

TAD and two-line

.....
:: Plng one end of the telephone
adapter.

triplex adapter.

machine.

into the L2 jack of the triplex

.jack on the back of the machine.

line cord for yonr TAD into the L I .jack of the

Plug the other end into the L I or L I/L2 .jack of the two-line

Plng one end of the second
two-line

next to yonr Brother

line cord for yonr machine

Ping the other end into the LINE

Plng one end of the first telephone

....

telephone

TAD.

line cord for your TAD into the L2 .jack of the

TAD. Plng the other end into the EXT..jack

on the back of the machine.

Triplex Adapter

Two Line Phone

#v
Two Line External TAD
You can keep two-line
to add a two-line

telephones

telephone

Brother Machine

on other wall outlets

to the lax machine's

as always.

There are two ways

wall outlet. You can plug the telephone

line cord from the two-line telephone into the LI+L2 jack of the triplex adapter.
you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-Line
Most offices

Connections

use a central

telephone

Or,

(PBX)
system.

connect

the fax machine

to a key system

suggest

that you contact

the company

While

it is often relatively

or a PBX (Private

that installed

Branch

your telephone

simple

Exchange),
system

and ask

them to connect the fax machine for you. It is advisable to have a separate line for the
fax machine. You can then leave the fax machine in FAX ONLY Mode to receive
faxes any time of day or night.
If the fax machine
connect
activated
Q

2-7

is to be connected

to a multi-line

the unit to the last line on the system.
each time a telephone

call is received.

system,

This prevents

ask your installer

the unit from being

(See Easy Receive,

page 5-3.)

As with all fax nnits, this machine must be connected to a two wire system. If your
line has more than two ,:,:ires, proper connection
of the fax machine cannot be made.

LOCATION

AND

CONNECTIONS

If You Are Installing the Fax Machine to Work with a PBX:
!

It is not guaranteed

that the unit will operate

PBX. Any cases of difficulty
PBX,

should

correctly

be reported

under all circumstances

first to the company

that handles

with a
your

If all iucoming
that the Answer
regarded

calls will be answered

by a switchboard

Mode be set to MANUAL.

as telephone

operator,

All incoming

it is recommended

calls should

initially

calls.

The unit may be used with either

pulse or tone dialing

telephone

service.

Custom Features on Your Phone Line
To learn how custom
Troubleshooting

features

and Routine

may affect your faxing

operations,

Maintenance,

12.

Chapter

please

see

Custom Features on a Single Line
If you have Voice Mail, Call Waiting, RingMaster,
an answering service, or an alarm
system custom feature on one phone line, it may create a problem with the operation
of your fax machine.

(See Custom

Features

LOCATION

on a Single Line, page 12-8.)

AND

CONNECTIONS

2-8

Connecting
(TAD)

an External Telephone

Answering

Device

Sequence
You might
external

choose

to connect

an additional

TAD on tire same telephone

answering

system.

line as tire fax machine,

When you have an
tire TAD answers

all

calls. The fax machine "listens" for lax calling (CNG) tones. If it hears them, the fax
machine takes over the call arrd receives the fax. If it doesn't hear CNG tones, the fax
machine

lets the TAD continue

playing

your outgoing

message

so your caller

can

leave you a voice message.
The TAD must arrswer
fax machine

cannot

within

four rings (the recommended

hear CNG

four rings there are only 8-10
Make

sure you carefully

seconds

is two rings).

in this manual

for recording

using the toll saver feature

Do not cormect a TAD elsewhere on the same phone
TAD will both try to control the line.

line

your

on your external

your fax machine

TAD

2-9

LOCATION

AND

The

the call, arrd with

of CNG tones left for the fax "handshake."

instructions

outgoing message. We do not recommend
arrswering machine if it exceeds 4 rings.
Q

setting

tones until the TAD has answered

CONNECTIONS

arrd

Connections
The external

TAD must be plugged

labeled EXT. Your fax machine

into the back of the fax machine,

cannot

work properly

into the .jack

if you plug the TAD imo a wall

.jack.
Plug the telephone
the .jack labeled

lille cord from the wall .jack into the left side of the fax machine,

ill

LINE.

.....
::: Plug the telephone lille cord from your TAD into the left side of the fax machine, ill
the jack labeled EXT. (Make sure this cord is connected
to the TAD at the TAD's
telephone

lille .jack (not to telephone

Set your external

TAD to four rings

set .jack).)
or less. (The fax machine's

Ring Delay

setting

does not apply.)
....

Record

the outgoing

message

Set tile TAD to answer
Set tile Receive

(see below').

calls.

Mode to I' _I}:,_NSW}(R

_ %CH.

Outgoing Message (OGM) on an External TAD
Timing

is important

both manual
Record

5 seconds

machine

in recording

and automatic

this message.

The message

sets up tile ways to handle

fax reception.

of silence

at the beginning

of your message.

time to listen for tile fax CNG tones of automatic

(This allows

transmissions

your fax

before

they

stop.)
.....
:: Limit your speaking

to 20 seconds.

End your 20-second
manual
"After

faxes.

message

by giving

your Fax Receive

Code

for people

sending

For example:

the beep, leave

a message

or send a fax by pressing

-X--5 I and Start."

Connecting an External Telephone
Your fax machine
However,
directly

is equipped

you call also connect

with a handset
a separate

that you can use as a regular

telephone

(or telephone

answering

phone.
device)

to your fax machine.

Connect the modular plug on the telephone's
left side of the fax machine.

lille cord to the jack labeled EXT. on dae

Whenever this phone (or TAD) is in use, the LCD shows EXFo
_N {SE;, and, if
the fax machine handset is lifted, all alama sounds. To disconnect the call and switch
to the fax machine, press Hook

LOCATION

AND

CONNECTIONS

2-10

n-Screen Programming
User-Friendly

Programming

We have designed your fax machine with on-screen programming
using
navigation keys. User-friendly programming helps you take full advantage
the menu selections your fax machine has to offer.

of all

Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your fax machine. All you need to do is follow the
prompts as they guide you through the menu selections and progranwning
options. Additionally, you can program settings more quickly by pressing
Menu/Set
and the menu number using the dial pad.

Menu Selection

Table

You can probably perform most of these programming
operations without the
Owner's Manual. To help you understand the menu selections and options that
are found in the FAX programs, use the Menu Selection Table on page 3-3.
You can also program your fax machine by pressing Merltl/Set followed by the
menu number. For example: to set VOLUME A?dPL[I_:Y to ON, press
MeRu/Sel.

1.4

and

to select {}N. and then press Merlu/Sel.

Alternating Displays
Sometimes, the LCD alternates between the active setting and a help message
giving brief instructions about how to proceed. The display you']] probably see
most often is shown below, When you place an original in the ADF, it appears
to tell you that you can dial a number and send a fax, or you can make a copy,

3-1

ON-SCREEN

PROGRAMMING

Navigation Keys

(_')

_ Access the Menu
* Go to next menu level
• Accept an option

@
Q,_

* Scroll through the
current menu level
• Back to previous menu
level

_ Forward to uext llleuu
level
'_: Exit the Menu

You can access the menu mode by pressing
Merlu/Se|. When you enter the Menu, the
LCD scrolls:

tf SELE{::T

'i" %. i:::: SET

Then press 1 for Initial Setup Menu--OR--

[:[.I[i,iI[TI[FIL.

Press 2 for Setup Receive Menu_)R--

[2.SETUF'

F.:EC:E:[UE

Press 3 for Setup Send Menu_)R--

[3.SETUF'

SEi,iD

Press 4 for Cancel Job

[ 4. C:
F:Ii,iC:EL.... iOi?.

SETUF'

]
]
]
]

--OR-You can scroll more quickly through the each menu level by pressing
then set an option by pressing Merlu/Sel

and

when that option appears on the LCD.

Then the LCD shows next menu level. Press
selection,

_{? to scroll to your next menu

and then press Menu/Se|.

When you finish setting an option, the LCD shows
_Use

_;,'2 to scroll backward

if you passed your choices

ON-SCREEN

or to save keystrokes.

PROGRAMMING

3-2

To access the menu, press @

Menu/Set.

to accept

1. INITIAL SETUP

Enler

date and tilne lor tbe

LCD display
and beading
Ol1lax translnissions.
Progranl

your

nalne,

|ax

nulnber
and telephone
number
to appear on each
transmitted
page.

OFF
HIGH

4. VOLUME
AMPLIFY

ON
IX)V'i

PERMANENT/t

TEMPORARY?
@

<23
OFF
TONE

5. TONE/PULSE
(For Canada
Only)

C_,)

4-1

Adjusts beeper volume.
4-4

For the hearing-impaired,
,ou can set file vo]ulne to
the VOL AMPL[FY:ON
selling on a perlnanenl or
temporary basis.

4-5

Selects di ding mc×le

4-6
PULSE

6. LOCAL
LANGUAGE
(ForCanadaOnly)
2, SETUP RECEIVE

{MFRENCH

03
02
01

C:_
@

00
7O
40

20
ON
RECEIVE
SEM[
3. EASY

See
French
inanual

1. RING DELAY

2. F/T
RING TIME

Allows you to change tbe
LCD Li{nguage to French.

ENGLISH

Nmnber of rings before
the t_x machine answers
in FAX/TEL, FAX. or
TAD mode.

5-2

Sels the time tbr "doublering" in FAX/TEL mode.

5-3

Receive thx messages
wiflloul pressing the
Slan key.

5-3

]
OFF

"_/

The factory setting (option) is shown in bold.

3-3

ON-SCREEN

PROGRAMMING

Toaccess

the menu, press _

Menu/Set.

tCCelH

1o Exit

2. SETUP
RECEIVE
(Continued)

4, REMOTE
CODE

Activate
and deactivate
the fax machine
fl'om a
remote location.

ON
sl_
(a/e 51, #51) _:_>

5-5

You can also personalize
these codes.

OFF

_l/

AUTO
1O0%
93%
87%

/1_

5, REDUCTION

Reduces size (31inmge.
5-4

Q[_
i

75%
LF_TTER

6, PAPER

Selects size of paper for
fax receiving

LEGAL

5-4

7, POLLING

3. SETUP SEND

1, COVERPG
SETUP

Sets tip your lax machine
to poll another fax
machine.

OFF
N_XTFAX
0NLY
ON
C-'-_

5-6

Automatically sends a
cover page you program.

6-6

OFF
PRINT
SAMPLE
2. COVERPAGE
MSG

I
i

Programs customized
message lot fax cover
page.

6-6

I
i

3, CONTRAST

AUTO
S.L[GHT

S.DARK

/I_

Changes lightness or
darkness of a lax you are
sending.

6-3

4, RESOLUTION
_ITN_NDARD
(_

Changes tile lax
resolution.
6-3

PHOTO
S.FINE
5, OVERSEAS
MODE

6, CALL
RESERVE

OFF
OFF

Q'_

_')

Adjusts 1(31"sometimes
diflicuh oveiseas
trill iSiltissiolls.

6-4

I
i

Yoll Call send a fax, then
speak.

6-6

PHNTSAMPLE_

The factory setting (option)
ON-SCREEN

is shown in bold.

PROGRAMMING

3-4

To access the menu, press @

Menu/Set.

to accept

3. SETUP SEND
(Continued)

7. DELAYED
FAX

._¢nds

doctlltlents

later
6-4

I
i

Sets up your fax machine
with a documenl to be
retrieved by another tilx
machine.

6-5

4, CANCEL JOB

Cancel a delayed lax or
polling .job.

6-5

5. INTERRUPT

Send a fax now, even if
'OU have the inachine set
to send a thx ktler, or it you
have it set ti_r polling.

6-5

Stoies dial ilumbl2is ill
memoiy so as to diahhem by
pressing only one key.

7-1

Sloies dial numtx:i s in
memoLv so is to diahhem by
pressing Ibm keys.

7-2

Sels up a Group number
for Broadcasting.

7-3

8. POLLED TX

_!_

÷ OFF

I
i

6, SET
AUTO

DIAL

1. ONE-TOUCHDIAL T

2. SPEE_DIAL_

GROUPS

i
I
i

7. SETUP REPORTS

1. TRANSMISSION
3. SETUP

ON
t
OFF

Q-_

4,
2. ACT.INTERVAL

OFF

6/12/24H0u_s
2/4/7Days

lO-I

Print lists and repolas of
activit'_.
See details in Chapter
1o.)

The facto U setting (option) is shown in bold.

3-5

ON-SCREEN

PROGRAMMING

To access the menu, press @

Menu/Set.

to tccep{

8. REMOTE
FAX OPT

1. FAX FWD/
PAGING

Sets tile lax nmchine to

OFF
FAXDRWARD

('ry

faxes in

_i_

4-6
8-3

is shown in bold.

PROGRAMMING

3-6

Setup
Getting Started
After you have assembled

your machine

initial setup by programming

using the Brother

the rest of the initial

StartCard,

contiuue

the

settings.

Setting Date and Time
Your tax machine

displays

tt_e date and time, and prints

In the event of a power failure,
for up to two hours.

the tax machine

All other settings

PressMenu/Set,

Enter the last two digits of the year,
and then press Menu/Set.

maintains

(For example,

fax you send.

date and time information

unaffected.

l,l.

Enter two digits for the month,
Menu/Set.

remain

it on every

{'i = L]ATE/TiME

]

{ E }_T E R

'? E A R a ;:':;
i::;

MOHrH:::.::::.::
l

and then press

enter 09 for September,

or 10 for October)
Enter two digits for tt_e day,

[ ENTER

and then press Menu/Set,

(For example,

Enter the time in 24-hour

format,

Menu/Set.

enter

Press

(For example,

Step/Exit.

whenever

Setting

Station

]

and then press

[FHTF_' TIr,IE: ::.::::.:::
::.::X}

15:25 for 3:25 PM)

The LCD now shows

the fax machine

DM ¥ : ::':X:'::

06)

is in Standby

the date and time you set and displays

mode.

You can store your name, fax number, mid telephone number to be printed on all fax pages.
!

Press Menu/Set,

1,2.

Enter your fax number

I2oSTATiON
(up to 20 digits),

IFnx:

rTEL:

)

IHnME:

aud then press Menu/Set.
Enter your telephone

nmnber

and then press Menu/Set.
number

and fax nmnber

same number

again.

(up to 20 digits),

If your telephone
are the same, enter

the

The LCD shows your entry.

Use the dial pad to enter your name (up to 20
characters),

and fllen press

Menu/Set. (You can

use tt_e chart on next page to help you enter

4-1

INITIAL

SETUP

letters.)

Press Stop/Exit.

The LCD

returus

to the (bate aud time.

Details for Entering Text
When you are settiug

certaiu functions,

text iuto the fax machiue.

such as the Station

above them. Tile keys for 0, # aud -X- dou't
for special characters
or operatious.
By pressiug
Call access
Press

the appropriate
tile character

Key

ID, you may ueed to enter

Most keys ou the dial pad have three or four letters primed

uunlber

have priuted

letters because

on the dial pad tile correct

uunlber

they are used

of times,

you

you waut.

one time

two times

three tinles

four tinles

Inserting Spaces
If you waut to euter

a blauk space,

press

_ twice.
<.2

Making Corrections
If you eutered

a letter iucorrectly

after the last correct
tile cursor

aud want to chauge

letter. Theu press Stop/Exit;

are deleted.

aud type over iucorrect

Re-enter

tile correct

it, press

to move tile cursor

the letters above and to the right of

text aud/or

digits.

You Call also back up

letters.

Repeating Letters
If you ueed to euter a character
character,

press

that is assigued

to move the cursor

to the same key as the previous

to tile right.

INITIAL

SETUP

4-2

Special Characters and Symbols
Press -X--,# or 0 repeatedly
or symbol

(space)

# for

:;<=>?@I

0for

l_ A l_ l_ ] (_ E 0 0

Consumer

Protection

business

unless

In order to progrmn
complete

The telephone
Page
features.

number

INITIAL

of file sending

machines

this information

clearly

contain,

ill a

page, or on the first page

sending

file message

or such business,

into your fax machine,

of the
and the

other entity

you should

is used only for Call Back Message
no additional

once between

ID has already

for

on page 4-1.

you enter

or "2" to exit without

SETUP

it unlawful

to send any message

the date and time it is sent and all identification

the steps described

a space, press

If your Station
a change,

such messages

of each transmitted

If you do not enter a fax number,
To enter

device

or other entity or other individual

telephone number
or individual.

it.

Act of 1991 makes

or electronic

fax machine

at the top or bottom

of tile transmission,

character

] ^_

to use a computer

via a telephone
margin

to select

under tile special

! " # $ % & ' ( ) _ +, - . /

Press

ally person

4-3

to move the cursor

Press

The Telephone

)

you want. Then press Menu/Set

Press .-X--for

)

or press

numbers

been programmed,
changing.

information

and twice between
the screen

and Cover

call be entered.

prompts

characters.
"1" to make

Setting Beeper Volume
You can set the heeper
the beeper

to 1,0%V,

or {)_l _, The default

is set to I O.W or/IHH,

the fax machine

or make an error, and at the end of fax sending

setting

is 1,04_',

When

beeps every time you press a key

or receiving.

Press Menu/Set 1,3,

[ 3,, BEEPER

]

C'-O
Press

<<5

to select your setting,

and then press Menu/Set.

Press Stop/Exit.

Choosing the Handset Volume (For Volume Amplify)
Before you hegin to use the nmchine,
volume

m A_/P_

volume

level complies

VOLUME

if you need to set the handset

setting

The AMPLIFY

with FCC standards.

AMPLH;'Y:

This default

you must decide

H _ :ON Ii_r a user who is hearing-impaired.

OFF

is appropriate

if none of the users are hearing-impaired.

During

Cb
conversation,
to lOW

users can press Volmne

or H_(}£

until you change

This setting

When the handset

on the control

is replaced,

panel to adjust the volmne

the handset

volume

will remain

it again.

is appropriate

if some of the users are hearing-impaired.

During

C_
conversation,
to lOW,
returns

HIGH

or AMPI

to the default

VOLUME
Choose

users can press Volmne

AMP[
VOL

H'Y. When

setting

on the control

<'O

the handset

panel to adjust the volmne

is replaced,

the handset

volume

of I OW.

H;'Y:ON.PE_MANEN_

AMPI J FY:ON-PE/_MANENT

if all of the users are hearing-

db
impaired.

During

adjust the volmne

a conversation,

handset

volume

m It)W,
returns

When you press Volume
the setting

users can press Volume

}{_G }{ or A'_/PI

to the default

1_"5. When
of AMPI

on the control

the handset

Each key press changes

panel to

is replaced,

the

_1'5".

on the control panel to adjust the volume,

<£)

you are choosing.

setting

the volume

the LCD shows

to the next setting.

_1= WARNING
It is important
hearing-impaired.
hearing

that

you do not choose
Otherwise,

the default

PERMANENT
setting

unless

of AMPLIFY

all users

are

may damage

the

of some users.
INITIAL

SETUP

4-4

Setting
Please

Volume

carefully

read Setting

Press Menu/Set,

Press

Amplify
the Handset

beli_re you do the lMlowing

1,4.

I 4,, i,._OLLiNE

to select VO.I

_ HIH_

}.//+if

none of the users are hearing-inapaired
Step 4_OR--If
impaired,

Volume

steps:

8NPL

i FY

@r,_PLiV",":OVF?

]

and go to

some or all of the users are hearing-

select

VO, I & '_,/Pl I/_

:(}N?

and then press Menu/Set.

C_
Press

to select

if all the users [ P F _' r,ia N g {-._
T-::,

are hearing-impaired_)R--Select
I'/(MPORA

RY?

if only some of the users are

hearing-impaired.
Press Menu/Set.
Press Stop/Exit.

Setting the Speaker Volume
You can adjust
volume level,

the speaker

volume

Hook,

by pressing

and then selecting

a speaker

C:b
Press

to adjust

the volume

Each key press changes
until you change

level. Tile LCD

the volume

shows

tile setting

to tile next setting.

you are choosing.

Tile new setting

will remain

it again.

Setting the Ring Volume
You can adjust the ring volume when your fax machine
volume level or press umil the ring is off.

Press

dE>

to adjust

the volume

you call hear the current
key press changes
change

level. With each key press,

setting and the LCD shows

the volume

is idle. You can select

the fax machine

the setting

a ring

rings so

you are choosing.

to the next setting. Tile new setting will remain

Each

until you

it again.

Memory Storage
In the event of a power failure,
RECI_TIVE,

Sb;_

(X}VERPG

SHVP

stored permanently.

4-5

INITIAL

A U'_O DIAl,

all settings

ill the IN_T_

and RI';'_IO

and COVERPAGE

_T/AN

I, SP.'I _ P, LT(IP

OPI" plus tile

_/S((_ (from SE I'UP SLND)

You may have to reset the date and time.

SETUP

fimctions

are

Setting

Tone/Pulse

Dialing

Mode (For Canada

Only)

Your fax machine comes set to accomnaodate tone (multi-frequency) dialing service.
If you have pulse (rotary) dialing service, you need to change the dialing mode.
Press Menu/Set,
Press

Cr9
or

to select

1,5.
tO, NE or P{_l SE;,

and then press Menu/Set.
::

[ 5= T0 HE ... P LiL :E;E

}

i iH
{EiTLi=i

}

r'4a;
i -P_:"
..............

I Ei i A L 1 H G ;.'F' U L MM;
E?

]

Press Stop/Exit.

Setting Up Your Area Code (For USA Only)
You must set up your area code in Caller ID.
Press Menu/Set, 0, 2.
....

Use the dial pad to enter your area code,

[2°i-Ai

i FK'

TV_

{ AAEA

CM?EiE; _"?Ei_..j

{AREA

COL, L;9_3E:

and then press Menu/Set.

Press Stop/Exit.

INITIAL

SETUP

4-6

p Receive
Basic Receiving
Select Receive
_,_AN UAI,--You

Operations
Mode

must answer

Fax Start to begin receiving
Distinctive

Ringing.

FAX ONI _'_The
cannot

receive

FAX/F_
prints

all calls yourself.

(See Distinctive
fax machine

Ring,

press

page 8-1 .)

automatically

answers

every call as a fax call. You

a voice call, but you can dial out and make a voice call.

_The

fax machine

automatically

answers

the fax. If the call is not a fax, it signals

different

If you hear fax tones,

the fax, then hang up. You can use this mode with

from the phone company

ringing,

every

call. If the call is a fax, it

you with a double-ring

(ring-ring),

to alert you to pick up the call. If you select

this setting, you'll need to set the Ring Delay and F/T Ring Time features (on the
following pages). If you have extension phones on the same line as the fax machine,
set Ring Delay to 4. (See For FAX/TEL

Mode

Only, page 5-5.)

I'AD:ANSW_-_°r;,g-_-_il
c:T TciH

toselectthereductionratioyouwant(A{TO,

and then press Menu/Set.

Choose

}

lt}t}47{,93%,gT¢?}or7:!<:_),

100% if you don't want a reduction.

Press Stop/Exit.

Recommended

Reductions

If your paper is letter size (8.5" x l 1"), and the incoming
letter size, select 93%
A4, select

87%

legal size, select
If your paper

is A4 (8.2"

75%.
x 11.6"), and the incoming

letter size, select
A4, select
If your paper

fax is

100%

93%

is legal size (8.5" x 14"), and tile incoming

letter size, select
A4, select

fax is

100%

legal size, select 93%.

Setting Paper Size
You can use three sizes of paper for printing your faxes--letter,
legal and A4. When
you change file kind of paper ill the paper cassette, you will need to change file setting
for paper

size, so your machine

You can also select
Press Menu/Set,

will know how m fit the incoming

the level of page reduction

to fit the paper

2, 6.

fax on the page.

in your machine.

{ 6,: PAPEB'.

}

c_
Press

to select

I _',FH

settingS)R--Press
to _o tothe
Step
5.
Press 1 if you want to2change
reduction
_

Press

<,9

to select ._{_FO.,

_(>{{ , _)3_

r ,

and then press

Menu/Set.

k(" Li
_Zi U iZ:T i 0 N }})
L1 ,: '-_-=E_-_2-,, HO

87 ¢

or"7:!_,

and then press Menu/Set.

Press Stop/Exit.

SETUP

RECEIVE

5-4

Advanced

Receiving

Operation

Operations

from External

or Extension

Telephone

If you answer a fax call on an extension phone or on an external phone in the EXT.
jack, you can make your fax machine take over by using the Fax Receive Code. When
you press the Fax Receive Code --X-5 t, the fax machine starts to receive a fax. (See
Easy Receive, page 5-3.)
If the fax machine answers a voice call and double-rings for you to take over, use the
Telephone Answer Code # 5 t to take the call at an extension phone. (See
Setting F/T Ring Time, page 5-3.)
If you answer a call, and no one is on the line, assume you're receiving a fax. At the fax
machine phone, press Fax Start, then hang up. At an extension phone, press --X-5 t,
wait for fax receiving tones (chirps), then hang up. At an external phone, press
-X--5 1 and wait for the phone to be disconnected (the LCD shows RE(E_VE) before
you hang up. (Your caller will have to press Start to send the fax.)
For FAX/TEL

Mode

Only

When the fax nmchine is in FAX/TEL mode, it will use the F/T Ring Time
(double-ringing) to alert you to a voice call. If yotFre at the fax machine, you can lift
the handset to answer.
If you're at an extension phone, you'll need to lift the handset during the F/T Ring Time,
and then press # 5 t between the double-rings. If no one is on the line, or if someone
wants to send you a fax, send the call back to the fax machine by pressing --X-5 t.
Changing

Remote

Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive
Code is --X-51. The preset Telephone Answer Code is # 51.
If you arethe
always
disconnected
when -X-accessing
external
TAD remotely,
changing
Fax Receive
Code from
8 t to # #your
# and
the Telephone
Answer try
Code
from# 5 1 to 9 9 9.
To Change
!

Remote

Codes

PressMenu/Set, 2, 4.

DFNFiTF

F:FiFig

]

If you want to, enter a new Fax Receive Code, and
then press Menu/Set.

[FA::':; RE:EiUE:::'_51

]

If you want to, enter a new Telephone Answer
Code, and then press Menu/Set.

[ T Ei

]

Press

to select ON (or O._ _'), and then press

Menu/Set.

Press Stop/Exit.

5-5

SETUP

RECEIVE

AN:i_::
WE F.'.: g 5 i

Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you carl still print a fax in the
memory when you are at your machiue:
Press Menu/Set, 8, 4.
PressFax Start.

[4°

PR i NT

FAX

Press Stop/Exit.
(See Turning

On Fax Storage,

page R-2.)

Polling
Polling
is the to
process
retrieving
faxes orfrom
machine. pollYouyour
can machine.
use your
fax
machine
"poll" ofother
machines,
you another
can havefaxsomeone
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your machine to receive a fax, they pay for the call; if
you poll someone's
(See Canceling
For details

fax machine

a Scheduled

about the Polling

to receive

Job,

feature,

call our Brother

1-800-521-2846
(in USA), 1-800-681-9838
(See Features That Are Not in the Manual,
Q

Some fax machines

do not respond

a fax, you pay for the call.

page 6-5.)
fax-back

system

(in Canada)
and request
page 6-6 for details.)

to the Polling

at the Index.

feature.

SETUP

RECEIVE

5-6

p Send
A utomatic Document

Feeder (ADF)

Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches
long. Your fax machine can scan an image only 8.2 inches wide, regardless of the
paper width.
Make sure you place the original face down, top edge first.
Adjust the paper guides to fit the width of your original.

PaperGuides ...........

: ..........

The automatic document feeder (ADF) can hold up to l0 pages, feeding each one
individually through the tax machine. Use standard (17 1b-24 lb) paper when using
the ADF; if you're using heavier paper, feed each sheet individually to prevent paper
jams.
Q

DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
Make sure originals written with ink are completely dry.
You of
must
press you're
Resolution
(before
you send thepage
fax) 6-3.)
to select the resolution for the
type
original
sending.
(See Resolution,

6-1

SETUP

SEND

Manual Transmission
Manual

transmission

sending

the fax.

Place the original

lets you hear tile dial tone, ringing and fax receiving

face down ill tile ADF,

Pick up the handset
OR--press

and listen for a dial tone

Hook

Enter the fax nmnber

and listen for a dial tone,
you want to call. (You call enter the digits using the dial pad, or

you can enter a One Touch

Search/Speed
....

or Speed Dial number,

Dial.) (See

One Touch Dialing,

using the handset,

or you can call using
page 7-4 and Search,

page 7-6.)

Fax Start.

When you hear the fax tone, press
If you're

tones before

hang up.

Automatic Transmission
This is tile easiest

way to send a fax.

IMPORTANT:

Do not pick up the handset,

Place the original

face down ill the ADF.

..... Enter the fax number
Touch Dialing,

using One Touch,

Speed Dialing

or press Hook.

Speed Dial, Search or the dial pad. (See One

and Search,

pages 7-4 to 7-6.)

Press Fax Start.

Manual and Automatic Fax Redial
If you're

sending

again. Anytime
Redial/Pause
If you're

sending

automatically

a fax manually

and the lille is busy,, press Redial/Pause

you want to make a second
to save time.
afaa automatically

call to the last number

dialed,

and the lille is bus3,, the fax machine

up to three times at 5 minute

to try
press

will redial

intervals.

SETUP

SEND

6-2

Quick Scan Fax Transmission
You can scan a fax into the fax machine's
memory to be sent as soon as the scan is
complete.
This way, you don't have to wait for the entire fax to be transmitted
before
you retrieve

your original.

If you get an O_"

()_ _H_M()_Y

message

while scanning

the first page of a fax,

press
Stop/Exit
to cancel the scan. If you get an OUT {>_ _H';\/{}RY
while scanning in a subsequent
page, you'll have the option to press Fax
transmit

the pages

scanned

so far, or to press Stop/Exit

to cancel

message
Start to

flae Quick Scan

operation.
S

Place the original

face dowu in the ADF.

Press Quick-Scan

3
:!!ii_

The LCD

indicates

how much

memory

is available.

Enter the fax number.
Press Fax Start to begin scanning the document
complete,
the fax machine dials the call.

into memory.

Once the scan is

Basic Sending Operations
Contrast

3¸
:!!ii_

If your original

is very light or very dark, you might want to set the contrast

Use

to send a very light original.

Place the original

face down in the ADF.

Press Menu/Set,

3, 3.

Press

3¸

[ _,, C:0 }'_T R _ S T

toselectA[_l'(},Sol_GHIorSoDARK,

Press 2 if you are finished
want to select additional
Enter a fax number,

accordingly.

Use SoDA RK to send a very dark original.

choosing
settings.

and then press

and then press Menu/Set.

settings,

The display

Fax Start

and go to Step 5
returns

OR_Press

to the Setup

1 if you

Send menu.

to send a fax--OR_Press

Copy

make a copy.

Resolution
When you have an original

in the ADF, you can use the Resolution

Resolution

until you see your selection

continuously

S'IANDA/_D

suitable

/'_N/';--good

PH{}T(}

6-3

SETUP

for most typed originals.

for small print; transmits

So/'_N/';--good

a little slower

for small print or artwork;

use when original

SEND

key. Press

on the LCD.

has varying

transmits
shades

than standard

resolution.

shower than fine resolution.

of gray; slowest

transmission

time.

Advanced

Sending Operations

Overseas

Mode

If you have difficulty

sending

a fax overseas,

After you send a fax using this feature,

use the Overseas

the feature

mode.

turns itself off.

Place the original
..... Press Menu/Set,

face down in the ADF,
3,5.

[5oOLJERSEAS

NrinF

_b
Press

to select O.N (or {)'/ /'), and then press Menu/Set.

Press 1 if you want to select
menuM)R

additional

settings.

Press 2 if you are finished

Enter the fax number

you're

The LCD returns

choosing

settings,

to the Setup Send

and then go to Step 5.

calling.

Press Fax Start.

Delayed

FAX

You can use this function
Place the original

to send a fax up to 24 hours

later.

face down in the ADF.

..... You can press Quick-Scan

to use memory

Leave the original

in the ADF to be scanned

Press Menu/Set,

3, 7.

transmission--OR-at the specified

time.

{ 7,, DELAYED

F_'-:'

}

Enter the time you want the fax to be sent, in
24-hour
Menu/Set.

format,

and then press

(For example,

Press Menu/Set.

The LCD

enter

19:45 for 7:45 PM)

shows
[ HL:L:k.b'

Press 1 ifThe
youLCD
want returns
to select
additional
settings.
to the
Setup Send

O'['i'i
E S
i;:
:[ ,, '¥'El

i k. LJ

2S [_:"[""["
,, H () :[ i'i G S "?

n3euu.

--OR-and go to Step 7. The LCD prompts
Press2ifyouarefinishedchoosingsettings
enter the tax number.

you to

F"f:i _',

i,i {)

!(]I(]L_.;; I)

Enter the fax number.

Press Fax Start.

The machine

will wait to send the fax at the time you set up.

SETUP

SEND

6-4

Setting

Up for Polled Transmit

Polled Transmit is when you set up your fax machine to wait with an original so
another fax machine can retrieve it.
For more information
call our Brother fax-back system at 1-800-521-2846
1-800-681-9838
(in Canada)
and request the Index. (See Features ThatAre
Manual,

(in USA),
Not in the

page 6-6 for details.)

Canceling a Scheduled Job
You can cancel tasks you've scheduled, such as Delayed Fax or Polling Transmit.
Press Menu/Set, 4. Any waiting jobs appear on
the LCD. If there are no jobs waiting, the LCD
shows NO. _O.B _ _l HNG.

If you have more than two jobs waiting, press or
cancel, and then press Menu/Set.
@
--OR--

{ 4 =i.'_':
A}'4i2E k

d i.'_'i
E:

to select the .job you want to

If you have only one job waiting, go to Step 3.
{

Press 1 to cancel--OR--Press

2 to exit without canceling.

:: Press Stop/Exit.

Interrupting Delayed Fax and Polled Transmit Jobs
You can send a fax or make a copy now, even if you have the fax machine set to send
a fax later or if you have it set to be polled. However, you cannot use automatic redial
or the Menu mode.
Press Menu/Set, 5.
::

Wait 2 seconds, and then remove the original
that is waiting in the ADF.

(RENi.?UE

ORii3iNAL

]

)

Place the original you want to send now face
down in the ADF.

[ZNSKRT

ORiSiNAL

Enter the number for the fax you want to send
nOW,

Press Fax Start.
After the transmission is finished, return the first original to the ADF.
7

Press Menu/Set,

5 to restore the Delayed Fax and/or Polling.

If
have itsettoupsend
a Delayed
or aPolled
to you
interrupt
a fax or Fax
make
copy. Transmit.job in memory, you don't have

If you have
set upstoring
a Delayed
Fax or Polled Transmit job, the machine will send an
original
without
it in memory.
6-5

SETUP

SEND

Features

That Are Not in the Manual

(Call Brother Fax-back System)
Your maclline has additional
features
manual. To receive faxed irrstructions,
system at 1-800-521-2846
Not in the Manual,

and operations
that are not included in this
please call our automated
Brother fax-back

arrd request the Index.

find tire document

nmnbers

In the Index under Features
to request

tire following

ThatAre

scripts:

Polling
Cover

Page

Call Reservation
Print Sample

Call Back Message

Next Fax Reservation
Multiple

Resolution

Transmission

Glossary

(For Touch
USA Only)
One
key 1.The Brother

fax-back

system

number

has been preprogrammed

SETUP

SEND

6-6

Dial Numbers
Dialing Options
Storing Numbers for Easy Diafing
You can set up your fax machine
One Touch,

to do three types of easy dialing:

Speed Dial, and Groups

1f you lose electrical

power,

for Broadcasting

auto dial numbers

of faxes.

in memory

will not be lost,

Storing One Touch Dial Numbers
You can store eight fax/phone

Fax Start). To

access

numbers

that you can dial by pressing

05 to 08, hold down Shift.

one key (and

You also can store names

with these numbers. When you press a One Touch dial location, the LCD shows
name or number as the call is dialed. (See One Touch Dialing, page 7-4.)
One Touch
located

keys are not the dial pad keys. They are the four

keys (numbers

the

01_)8)

on the left side of the control panel.

Press Menu/Set,

6, 1.

..... Press the One Touch

[ i ,, OHE-TOUCH

D i AL

}

key where you want to store a number.

(USA
For your
One Touch
keypre-programmed
1 is pre-programmed
for the
Brother Only)
fax-back
systemconvenience,
and One Touch
key 2 is
for CallManage,
Inc. You can change
Enter a number
Menu/Set.

these nmnbers

(up to 20 digits),

if you wish.

and then press

[ NAH E :

If
you want press
to enter
a pause in theas dialing
(to waitPressing
for an "outside
line," for
example),
Redial/Pause
you're sequence
entering digits.
Redial/Pause
enters a 3.5-second pause when the number is dialed, and a dash appears on the LCD.
....

Use the dial pad to enter the name or company
Menu/Set.

--OR--To

store the number

Details for Entering

Teat, page 4-2.)

Press

the type of number,

(Z>

FAX

to select

AUTO

(voice)

and then press

press Menu/Set.

and then press Menu/Set.

number

both a fax and telephone
a nmnber

7-1

a name,

a fax only number
a telephone

FAX/I g_

(up to 14 characters),

without

DIAL

(usually

NUMBERS

(voice)

an access

AND

number

code) for chain dialing.

DIALING

OPTIONS

(See

Return
toStep
2tostore
another
OneTouch
numbe_OR_Press
Stop/Exit.
When you dial an AUTO DIAL number tile LCD shows tile name you've
or if you haven't stored a name, the number you've stored.

stored,

If
you at
must
dial tone
at all), point
in tile dialingEach
sequence,
pause
that wait
place forillanother
tile number
by pressing
Redial/Pause.
key pressstore
addsa a
3.5 second

pause.

You call use chain dialing

to store long dialing

9 1 201 555 1234 987 65 4321,
as a Chain

type number

divide

sequences.

the number

(this tells the system

For example,

to store

into two parts. Store the first part

that the dialing

sequence

is not

complete).
CHAIN--9

1 201 555 1234

The last part of tile One Touch

number

must be stored as ally of the other following

three types.
FAX

or FAX/TEL

Now when you dial,.just

or TEL--987

65 4321

press the two keys (one after the other ill order) where you've

stored the two parts of the number.

Storing Speed Dial Numbers
You can store Speed Dial numbers,
Start. There

so you call dial by pressing

Press Menu/Set,

6, 2.

• 2= :_:;P _:_- i i- ii T A 1

;;} Use the dial pad to enter a two-digit
(01-50), and then press Menu/Set.

only four keys and Fax

are 5(1 Speed Dial locations.

location

:3 P E E ['i- ['i i A k ?

J
_

}

Enter the number (up to 20 digits),
and then press Menu/Set.

g_5 a

]

Use the dial pad to emer the name or company
(up to 14 characters),
and then press
Menu/Set--OR--Press
Menu/Set
to store

_.-.-'
A r,iF :

}

the number

without

Press

to select the type of number,

a name.

_'AX

a fax only number

TE_,

a telephone

_'AX/'Tgl,

both a fax and telephone

CHAIN

a number

(voice)

(usually

Return to Step 2 to store another

AUTO

DIAL

(See Detailsfi

NUMBERS

Entering

and then press

')
Text, page 4-,.)

Menu/Set.

number
(voice)

all access

number

code) for chain dialing.

Speed Dial number--OR--Press

AND

DIALING

Stop/Exit.

OPTIONS

7-2

Changing

One Touch and Speed Dial Numbers

If you try to store a One Touch
already
either

or Speed Dial nmnber

stored, tile LCD shows the current
1. CHANGE--OR--2.
EXIT.

Press 1 to change

the number

stored,

in a location

name stored there,

where a number

then l_roml)tS you to

or press 2 to exit without

making

a change.

;;} Emer a new number.
•

If you want to erase the whole nmnber,
tile left of tile digits.

•

Tile letters above

If you want to change
you want to change,

the directions

press

Stop/Exit

when the cursor

and to the right of tile cursor

a digit, use @ or _

to position

is to

are deleted.

the cursor under the digit

and then type over it.

beginning

at Step 3 ill Storing

One Touch

Numbers

or Storing

Speed Dial Numbers.

Setting
Groups

Up Groups

for Broadcasting

allow you to send the same fax message

to many fax numbers

by, pressing

only

one One Touch key (Broadcasting).
First, you'll need to store each fax number as a One
Touch or Speed Dial number. Then, you can combine them into a Group. Each Group
uses up a One Touch

key.

assign up to 57 numbers

Finally,

you can have up to four small Groups,

to one large Group.

page 7-1, St{ ? ring Speed Dial Numbers,
Press Menu/Set,

(See Storing

o
pace
7-,'3 and Broadcasting,

6, 3.

[3 ° ::;FT_iP

..... Select the One Touch key where you wish to
store the number.
(For example, press One
Touch

[SELEC:T

or you can

Dial Numbers,
page 7-6.)
¢__' i-ii 1p :::;

]

0NE-TOLIC:H

_3;R 0 U P : _3;0

key 3 to store a Group.)

Use the dial pad to identify the Group
number, and then press Merlu/Set.
(For example,

press 1 for Group

with a

["S E T U P

1.)

..... To include One Touch or Speed Dial nmnbers
ill the Group, enter them as if you were dialing.
For example,
Touch

One Touch

for One Touch

{ *3E_i : :+:0 4 g 0 9

key 4, press One

key, 4. For Speed Dial location

0_), press

Search/Speed

Dial,

and then press

0, 9 on the dial pad. The LCD shows =-Ye{}
_#(_9.
>

Press Menu/Set
Group.

to accept tile numbers

for this

Use the dial pad to enter a name for the Group,
example,

NEW CLIENTS)

{ NR N E :

and then press Menu/Set.

(See Details for Entering

(For

Text, page 4-2.)

Press Stop/Exit.

You
can print
Chapter
10. a list of all One Touch

7-3

AUTO

DIAL

NUMBERS

and Speed Dial numbers.

AND

DIALING

See Printing

OPTIONS

Reports,

Diafing Options
You can use your fax machine to make voice telephone calls by dialing manually or
by using Search, One Touch or Speed Dial memory. You can use the handset to make
and receive calls.
When you dial an auto dial ntunber,
haven't

stored a name,

the LCD shows the name you've

the fax number

you've

stored,

or if you

stored.

Manual Dialing
Manual

dialing

is simply pressing

all of the digits of the phone number.
Hook.

Pick up the handset--OR_Press

When you hear a dial tone, dial the call using the dial pad.
If you pressed
(The speaker

Hook

to dial the call, pick up the handset

when the other party answers.

works only one way; the other party won't be able to hear you unless you

pick up the handset.)
To hang up, replace

the handset.

One Touch

Dialing

Pick up the handset

O_Press

Hook. (See Storing

When you hear a dial tone, press flae One Touch
If you pressed
(The speaker

Hook

One Touch Dial Numbers,
key of the location

to dial the call, pick up the handset

page 7-1 .)

you want to call.

when the other party answers.

works only one way; the other party won't be able to hear you unless you

pickup the handset.)
:

To hang up a voice call, replace

the handset.

If
you try sound,
to use and
a One
with no number
warning
LCDTouch
will location
show NO.I'
normal after two seconds.

storedThein it,
you returns
will hear
LCD
to a

If
you are
sending
a fax,
pressFax
FaxStart
Startwhen
afterthepressing
Touch answers
key. If you
picked
up the
handset,
press
receiving thefaxOne
machine
with
fax tones.

AUTO

DIAL

NUMBERS

AND

DIALING

OPTIONS

7-4

Speed Dialing
Pick up tire handset--OR--Press

Hook.

(See Storing

Speed Dial Numbers,

page 7-

2.)
When you hear a dial tone, press Search/Speed
two-digit

Dial,

press #, arrd then press the

Speed Dial number.

If you pressed

Hook

to dial the call, pick up the handset

when the other party arrswers.

(The speaker works only one way; the other party won't
pick up the handset.)
To hang up a voice call, replace

be able to hear you unless you

the handset.

If
you are
a fax,press
press Fax
Fax Start
Start when
after the
entering
the Speed
Dial number.
you
picked
up sending
the handset,
receiving
fax machine
arrswers If with
tax tones.

Dialing Access Codes and Credit Card Numbers
Sometimes
you may want to choose from among several long distance carriers when
you make a call. Rates may vary depending
upon the time arrd destination.
To take
advantage
Touch
dividing

of low rates, you can store the access codes

and Speed

Dial numbers.

them arrd setting

or long-distance

You can store these long dialing

them up separately

in any combination.

carriers

sequences

as One
by

You can even

irrclude manual dialing using the dial pad. The combined number will be dialed in the
order you enter it, as soon as you press Fax Start. Make sure you select CHAIN as
the type of the number

when you store it as a One Touch

One Touch Dial Numbers

and Storing

(For
Only) The
CallManage
calls USA
(for details,
see CalIManage,

or Speed Dial.

Speed Dial Numbers,

(See Storing

page 7-1 to 7-2.)

access
code can save you money on long distance
page 8-6).

For example:
You store "555"on One Touch key 3 arrd "7000"on One Touch key 4. If you press One
Touch 3, 4 arrd Fax Start you will dial "555-700(1". To temporarily
change a
number,

you can substitute

For example,

m change

part of the number

the number

to 555-7001

with manual

dialing

using the dial pad.

you can press One Touch

3, arrd then

press 7, 0, 0, 1 using the dial pad.

Pause
dialingof Speed
Dial numbers
the nextafter
portion
tire dialing
sequence. ISr tire name to be displayed

7-5

AUTO

DIAL

NUMBERS

AND

DIALING

be%re

OPTIONS

you enter

Search
You can search for names you have stored in One Touch arrd Speed Dial memories.
Names are shown alphabetically or numerically. (See Storing One Touch Dial
Numbers, page 7-1 arrd Storing Speed Dial Numbers', page 7-2.)
i:

Press Search/Speed
Press

Dial, arrd then enter tire first letter of tire name.

to search alphabetically

arrd or

to search numerically.

When the LCD shows the name you want to call, pick up the handset for a voice call.
:

Press Fax Start to begin dialing.
If you pressed Hook to dial the call, pick up the handset when the other party answers.
(The speaker works only one way; the other party won't be able to hear you mfless you
pick up the handset.)
When the call is over, hang up to end the call.

Redial
If the last nmnber you dialed was busy, press Redial/Pause for easy dialing.

Broadcasting
Using tire numbers you have stored in Groups, One Touch aud Speed Dial memory,
you can "broadcast" faxes automatically to a maximum of 57 different locations in a
few simple steps.
After the Broadcast is completed, a Broadcast Report will be printed automatically to
let you know the results.
!

Insert the documeut in the ADF.

Press Quick Scan. The LCD shows how much memory is available.
Enter the One Touch and Speed Dial numbers (one after the otlaer) or a Group Number
you have stored.
Press Fax Start, The FAX stores the document in memory, then transmits it to all the
nmnbers you entered. If the line is busy, your machine will redial.
Press Stop/Exit

AUTO

DIAL

during transmission to cancel the current fax broadcast.

NUMBERS

AND

DIALING

OPTIONS

7-6

Pause
Press Redial/Pause
second

to insert a pause

between

numbers.

Each

key press adds a 3.5

delay.

Hold
!

Press Hold/Caller

ID to put a call on Hold.

You call put down tile handset
Pick up the fax machine
handset will not release

wifllout

disconnectiug

tile call.

handset to release the call from Hold. Picking
the call from Hold.

up all extension

Tone/Pulse (For Canada Only)
It" you have pulse dialing
telephone

banking),

service

but need to send tone signals

follow the directions

do not need this feature

(for example,

to send tone signals.

Lilt the handset.
;_

Press #. Ally digits dialed

after this send tone signals.

When you hang up, the fax machine

7-7

AUTO

DIAL

NUMBERS

for

below'. If you have touch tone service,

returns

AND

to pulse dialing

DIALING

service.

OPTIONS

you

phone
Custom

Services

Features

Your tax machine
telephone

supports

services

offered

the Distinctive

Ring, Caller ID and Call Waiting/Caller

by some telephone

companies.

If
you system
have Voice
only, Call
Waiting,
RingMaster,
an answering
service, inorthe
an
alarm
customMailfeature
on your
telephone
line, it may
create a problem
operation

of your fax machine.

(See Custom

Features

If you have Voice Mail on your phone line, please

Distinctive

Ring"

is used by Brother

that is given many names,

For example,

12-8.)

carefully.

Ring

The term "Distinctive
service

on a Single Line, page

read the following

this service

depending

may be called

to identify

on the telephone

SmartRing,

a telephone

company

RingMaster,

you are using.

Teen-Ring,

ldent-a-

Call or ldent-a-Ring.

What

Does Your Telephone

Company's

"Distinctive

Ring"

Do?

Your telephone company's Distinctive Ring service allows more than one number to
be on same phone line. If you need more than one phone number, it is an
inexpensive alternative to paying for an additional llne. Each phone number has
its own distinctive ring pattern, so you'll know which phone number is ringing. This
is one way you can have a separate phone number for your fax machine.
_

Please consult your telephone company for availability and rates.

What Does Brother's "Distinctive
The Brother
machine

machine

has a Distinctive

to take full advantage

You can dedicate

Ring" Do?

Ring feature

of the telephone

the new phone uumber

that allows

company's

on your line to receive

You must purchase your telephone company's
program the Brother machine to work with it.

Distinctive

TELEPHONE

you to use your fax

Distinctive

Ring service.

only faxes.

Ring service

SERVICES

before

you

8-1

Do You Have Voice Mail?
If you have Voice

Mail oil tile phone

there is a strong possibility
other while receiving

lille you will install your new fax machine

that Voice Mail and the fa.r machine

incoming

calls. However,

will conflict

this Distinctive

oil,

with each

Ring feature

allows

the use of more than one number
on your llne, so both Voice Mall and the fax
machine can coexist peacefully.
If each one has a separate phone number, neither
will interfere with the other's work.
If you decide to get the Distinctive Ring service from the telephone company, you will
need to follow the directions below to "register" the new Distinctive
Ring pattern they
provided,

so your fax machine

call recognize

its incoming

calls.

Youtemporarily,
can change then
or cancel
Distinctive
at ally
time. Youmake
call sure
switchyouit
off
turn itthe
back
on. When Ring
you Pattern
get a new
fax number,
reset this menu selection.

Before You Choose the Ring Pattern to Register
You can register
patterns

cannot

only one Distinctive
be registered.

will be provided
ill the Brother

Please

from the telephone
compatibility

Ring pattern

with the fax machine.

refer to some popular
company

ring pattern

ill the USA and Canada

Some

examples

ring
that

that are shown

table below'.

long - long

,,,,,rl,[_

short

- long - short

,,,,,]l,rl._

short

- short - long

,,,,,]'1,]'1,]""_

very long (normal

pattern)

If the ring pattern the telephone
company provided cannot be registered by the fax,
please check for other available
ring pattern
choices from the telephone
company.
Tile fax machine

will answer

only calls to its registered

The first two rings are silent on the fax machine.
to tile ring pattern
If you program

(compare

When the "voice

8-2

TELEPHONE

within

number"

This is because

tile fax must <>

it to tile pattern that was "registered").

the fax machine

of tile "fax number"

number.

correctly,

2 ring patterns
is called,

SERVICES

it will recognize
and automatically

the fax machine

the registered
answer

will not interrupt

ring pattern

with a lax tone.
the call.

VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone
one of your phone numbers
in MANUAL

dedicated

Answering

Device)

and want to keep

only to tax calls, you must leave the fax machine

mode at all times while using the distinctive

ring feature.

Here's

why:

Manual mode will never pick up a call by itself, since it is <;iH_'_

]])

--OR-If you want copies

"sorted"

(collated),

press Sort.

MAKING

COPIES

9-1

Enter the number

(1 99) of copies

you want,

Press Copy.

If
making the
multiple
copies
get an OUT
(),l_
youyouare are
scanning
first page,
pressandSlop/Exit
to cancel

the job. Thenmessage
make a while
single

copy. If you pressed

message

scanning
memory,

Sort

and the OU'I

subsequent
pages,
or press Stop/Exit

press Copy

for stacked

O_' M/_MORY

appears

while

you can press Copy to copy the portion that is in
to cancel, To restart the copy job using less memory,

copies.

Reducing and Enlarging Copies
When making
reduce

copies,

you can reduce

to the size of your selected

reduction

ratio, choose

_5{;_%, _25%

93 ¢ , 87,_,

or enlarge

face down

select

or 5(P',_. To enlarge

or _2{}_ . To print a document

Place the original

the size of the printed

paper automatically,

at its original

& _1'O.

image.

a document,
size, select

To select a
select

I(_%,

in the ADF.

.....
::: Press Enlarge/Reduce.

Use
....

Press

to choose

<2_3

a ratio setting.

Copy. --OR--Sort

Enter the number

(1-99)

Press Copy.

9-2

MAKING

COPIES

if you want sorted copies.
of copies

you want, For example,

press 9 for nine copies.

• g Reports
FAX Settings and Activity
Two reports require initial setup in the Menu Table: Transmission Verification
Report and Fax Activity Report Interval. For initial setup:
Press Menu/Set, 7, 1

[ :L,=T F;:i:ii..iS H:[S S :[0 i..i

]

12 =,F:I{::T =,i i,iT E F.:i...i
F:IL.

]

--OR-Press Menu/Set,

Customizing

7, 2

the Transmission

Verification

Report

You can use the Transmission Report as proof that you sent a fax. This report
lists the name or fax number of the receiving party, time and date of
transmission and whether the transmission was successful (OK).
_When
the feature is {}m_l;i', the report prints only if a transmission
prevented delivery (NG).
i:

Press Menu/Set,

7, 1.

error

[ :L,=T [;:FIi..iS Fi:[S S :[0 i..i

]

Press

or to select {}N or {}_iF,

/',_X/'()R_g'A

RI)?, and then press Menu/Set.

Enter the number

of the fax machine

will be forwarded

(up to 20 digits),

where faxes

[ Fi{iEi_ :

and then

press Menu/Set.
Press Stop/Exit.

Turning On Fax Storage
It" you set Fax Storage

using Fax Forwarding,

indicate

when you have a fax stored ill memory.

Press Menu/Set,

;

to ON, you will be able to retrieve

location,

Press

CTb
or

Paging,

or Remote

8, 2.

to select

fax messages

Retrieval

flmctions.

[ 2 ,, F A::'I

ON (or OFF),

from another
The LCD will

STI:iRAGE

and then

Cr,_)
press Menu/Set.
Press Stop/Exit.

It'there
are faxes
memory
when youyouturnto tile
Fax
Storage
OFF, illthe
LCD prompts

F K'
:::;F
i._?._
=A
Y e>;

A ii= r.4_i ......F
A ::,::"::'
_

erase ally faxes ill memory.
If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data
is not erased and Fax Storage remains on. (See Printing a Fay in Memory, page 5-6.)

Changing

Remote

Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can
access features
!

remotely.

Tile access

PressMenu/Set,
8,3.(SeeOperationfrom
External or Extension Telephone,
page 5-5.)
Enter a three-digit

number

Press Menu/Set.
Press Stop/Exit,
REMOTE

FAX

[3°REPiOTE

from 000 to 999. Tile "ale" cannot

Do not use the same digits that appear

R-2

code is preset to 1 5 9 -X'-,but you can change

OPTIONS

in your Fax Receive

ACCESS

this.
]

be changed.

or Telephone

Answer

Code.

Using Remote Retrieval Access Code
Calling

Remote Retrieval Access Card

for Messages

You can call your fax machine hom any
touch tone phone (or l_mlote Group 3 fax
machine) and use a Remote Access Code and
other

btltton

presses

retrieve

fax

If you plan to receive
away

messages.

fax messages

from your machine,

carrying

Remote Retrieval Access
will serve as a convenient

Dial your fax number from a touch tone
phone.
When your fax machine answers,
immediately enter your Remote Access
Code (1 5 9 -x-).
The fax machine signals the kinds of

retrieval

procedures.

while
the

Card printed below
reminder of the

Simply

cut out the card

and fold it to fit your wallet or organizer.
Keeping

it handy

will help you derive the full

benefit of your machine's
forwarding,
and remote retrieval features.

IIleSs{/gL_ S received:

The lax machine then prompts you with
two shol%beeps to enter a command. If
you wait longer than 30 seconds to enter a
command, the machine hangs up. If you
enter an inwdid command, the machme
beeps thrt.,etimes.
Press 9 0 to reset the fax machine when
you finish.
/ Hang up.

paging

g_
*

mode,
access is your
by
lf your you
fax can
machine
set tomachine
MANUAL

g g

t.k

waiting abonl 2 minutes, Ihen enlering
the Remote Access Code within 30
seconds.
IZ#-_
_1 _
Retrieving
You

can retrieve

Memory

Status

the Memory

Status

List

List
fi_)m

a remote fax machine to see if you have any
fax messages.
Dial your fax number.
When youl machine answers,
immediately enter your Remote Access
Code (1 5 9 -X-).

Fold

<_- Fold

When yon hear tWOsholl beeps, use the
dial pad to press 9 6 1.
Using the dial pad, enter Ihenumber (up
to 20 digits) of the remote fa× machine
where you want the Memo WStatus List
l_)rwarded,andthen press # #.
nnmbers.
if yOtl
You cannotHov,
useever,
-X-and
# aswant
dial to

store

a pause, press #.
After you hear your fax machine beep,
hang up and wait.
Your fax machine calls the remote fax
machine. The remote fax machine prints
the Memo_T Status List.

_.- a.

REMOTE

FAX

OPTIONS

R-3

RetrievingFax Messages
Dial your fax numbel.
When your machine answers,
immediately
enter youl Remote
Code (1 5 9 -'X-).

Access

As soon as you hear two short beeps, use
the dial pad to press 9 6 2.
Using the dial pad, enter the number (up
to 20 digits) of the remote fax machine
where
you
want
your fax messages
forwarded, and then press # #.

nUTllbers.
You cannot However_
use -x-

il yoii
and
# aswanl
dial

tO store

a pause, press #.
After you hear your Ii_x machine beep,
hang up and wait.
Your fax machine calls the remote fax

o
_m

machine.
The remote fax machine
your fax messages.

o
8-

prints

g_F
Changing Fax Forwarding Number
You can change the default setting of your fax
folwarding number from a remote fax
machine.

a_
s

Dial your fax numbel.
When your machine answers,
immediately
enter yore Remote
Code (1 5 9 -X-).

0
_D

When you hear t,ao sholt beeps, use the
dial pad to press 9 5 4.

Enter the new number

®
Fold

Access

of the remote fax

machine where you want your fax
messages forwarded, and then press # #.

<--- Fold

ntlmbers.
if yOU
You cannotHowever.
use -x- and
# asV_alll
dial
a pause press #.

tO store

To retrieve the Memol T Status List, when
you hear two shorl beeps, use file dial pad
to press 9 6 1.
:

Use the dial pad to enter the number of the
remote fax machine (up to 20 digits), and
then press # #.

7 Ariel you hear your fax machine beep,
hang up and wait.
Your fax machine calls the remote fax
machine. The remote lax machine prints
the Memory Status List showing the new
forwarding number.
{ Check the l\)rwarding

®
R-4

REMOTE

numbel.

If the l\navarding numbel is incorrect.
relurn to Step ] to resel it.

FAX

OPTIONS

EQUIPMENT ATTACHMENT LIMITATIONS
(For Canada Only)
NOTICE:
The industl T Canada
means

label

that the equipment

operational

and safety

appropriate

Terminal

Department
satisfaction.

does

identifies
meets

requirements
Equipment

not guarantee

certified

equipment.

telecommmlications
as prescribed
Technical
the equipment

certification
protective,

ill the

Requirements
will

This

network

operate

document(s),

The

to the user's

Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecomnmnications
company.
The equipment must also be installed using all acceptable method of
connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Ally repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.

Caution:
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority,
as appropriate.

or electrician,

NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal device
provides all indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on all interface
may consist of ally combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5 REN=0.2B

bro!r.her
Brother International Corporation
100 Somerset Corporate Boulevard
P.O, Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue H6tel de Ville,
Dollard-des-Ormeaux,
QC, CANADA H9B 3H6

Visit us on the World Wide Web
http ://www.brother.com

These machines are made for use in the USA or CANADA only. We can not
recommend
using
them
overseas
because
it
may violate
the
Telecommunications Regulations of that country and the power requirements
of your fax machine may not be compatible with the power available in foreign
countries. Using USA or CANADA models overseas is at your own risk
and will void your warranty.

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Brother FAX775 User Manual FAX MACHINE Manuals And Guides L0702012

BROTHER Fax Machines Manual L0702012 BROTHER Fax Machines Owner's Manual, BROTHER Fax Machines installation guides

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