Dell 1235Cn Color Laser Printer Users Manual User's Guide

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2014-11-13

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Dell 1235cn

Multi Functional Printer
User’s Guide

www.dell.com | support.dell.com

features of your new laser printer
Your new printer is equipped with a number of special features that improve the quality of the documents you print.
With the printer, you can:

SPECIAL FEATURES
Print with excellent quality and speed
• You can print in a full range of colors using cyan, magenta,
yellow, and black.
• You can print with a resolution of up to 2400 x 600 dpi. See
Software section.
• Your printer prints A4-sized paper at up to 16 ppm and
letter-sized paper at up to 17 ppm. In Color mode, your
printer prints A4-sized or letter sized paper at up to 4 ppm.
Handle many different types of printable material
• The 150-sheet tray supports plain paper in various sizes:
letterhead, envelopes, labels, custom-sized media,
postcards, and heavy paper.
Create professional documents
• Print Watermarks. You can customize your documents with
words, such as “Confidential”. See Software section.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and can then be taped together to form a poster. See
Software section.
• You can use preprinted forms and letterhead with plain
paper. See Software section.
Save time and money
• To save paper, you can print multiple pages on one single
sheet of paper.
• This printer automatically conserves electricity by
substantially reducing power consumption when not in use.
• To save paper, you can print on both sides of the paper
(double-sided printing). See Software section.
Print in various environments
• You can print with Windows 2000/XP/2003/Vista as well as
Macintosh systems.
• Your printer is equipped with a USB interface and a
network interface.
Copy originals in several formats
• Your printer can print multiple image copies from the
original document on a single page.
• There are special functions to erase catalog and
newspaper background.
• The print quality and image size may be adjusted and
enhanced at the same time.

2 | Features of your new laser printer

Scan the originals and send it right away
• Scan in color and use the precise compressions of JPEG,
TIFF and PDF formats.
• Quickly scan and send files to multiple destinations using
Networks scanning.
Set a specific time to transmit a Fax
• You can specify a certain time to transmit the fax and also
send the fax to several stored destinations.
• After the transmission, the printer may print out the fax
reports according to the setting.

ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice
users and professional users can refer to this guide for installing and using the printer.
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
CONVENTION

DESCRIPTION

EXAMPLE

Bold

Used for texts on the display or actual prints on the printer.

Start

Note

Used to provide additional information or detailed specification of the printer
function and feature.

The date format may differ from
country to country

Caution

Used to give users information to protect the printer from possible mechanical
damage or malfunction.

Do not touch the green underside of
the toner cartridge.

Footnote

Used to provide more detailed information on certain words or a phrase.

a. pages per minute

(See page 1 for more
information)

Used to guide users to the reference page for the additional detailed information.

(See page 1 for more information)

Features of your new laser printer | 3

FINDING MORE INFORMATION
You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.
Quick Install Guide

Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide

Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,
troubleshooting, and installing accessories.
This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in
various operating systems, and how to use the included software utilities.

Note
You can access the user’s guide in other languages from the Manual folder on the printer software CD.
Printer Driver Help

Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a
printer driver help screen, click Help from the printer properties dialog box.

Dell website

If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website,
www.dell.com and support.dell.com.

4 | Features of your new laser printer

safety information
IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS
What the icons and signs in this user’s guide mean:
Hazards or unsafe practices that may result in severe personal injury or death.
WARNING
Hazards or unsafe practices that may result in minor personal injury or property damage.
CAUTION

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),
follow these basic safety precautions:
Do NOT attempt.
Do NOT disassemble.
Do NOT touch.
Follow directions explicitly.
Unplug the power plug from the wall socket.
Ensure the MFP is grounded to prevent electric shock.
Call the service center for help.

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe
place for future reference.
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.
4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the
operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.
5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a
damp cloth for cleaning.
6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.
7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.
8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone or computer interface cords.
11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating
a risk of fire or shock. Never spill liquid of any kind onto or into the printer.
12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is
required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause
electric shock when the unit is subsequently used.

Safety information | 5

13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the
following conditions:
• When any part of the power cord, plug or connecting cable is damaged or frayed.
• If liquid has been spilled into the printer.
• If the printer has been exposed to rain or water.
• If the printer does not operate properly after instructions have been followed.
• If the printer has been dropped, or the cabinet appears damaged.
• If the printer exhibits a sudden and distinct change in performance.
14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and
may require extensive work by a qualified service technician to restore the printer to normal operation.
15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the
AC power and telephone cord for the duration of the lightning storm.
16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with
110 V printer, then it should be 16 AWGa or bigger.
17. Use only No.26 AWG or larger telephone line cord.
18. SAVE THESE INSTRUCTIONS
19. This printer can be operated only in the country you have purchased (due to different voltage, telecommunication configuration and
etc.).
a. AWG: American Wire Gauge

6 | Safety information

contents
2
5

INTRODUCTION

GETTING STARTED

LOADING ORIGINALS AND PRINT MEDIA

COPYING

30
7 | Contents

Features of your new laser printer
Safety information

11
11
11
12
13
13
14
15
15
15

Printer overview
Front view
Rear view
Control panel overview
Understanding the Status LED
Acknowledging the status of the toner cartridge
Menu overview
Supplied software
Printer driver features
Printer driver

16
17
17
17
18
18
18
18
18
19
20
20
20
20
20
20
20
21
21
21

Setting up the hardware
System requirements
Microsoft® Windows®
Macintosh
Setting up the network
Supported operation environments
Configuring network protocol via the printer
Using the SetIP program
Installing the driver software
Printer's basic settings
Altitude adjustment
Changing the display language
Setting the date and time
Changing the clock mode
Changing the default mode
Setting sounds
Entering characters using the number keypad
Using the save modes
Auto continue

23
23
23
24
25
26
26
27
28
29
29
29

Loading originals
On the scanner glass
In the ADF
Selecting print media
Specifications on print media
Media sizes supported in each mode
Guidelines for special print media
Changing the size of the paper in the paper tray
Printing on special print materials
Feeding the print material manually
Setting the paper size and type

30
30
30
30
30
31

Copying
Changing the settings for each copy
Darkness
Original Type
Reduced or enlarged copy
Changing the default copy settings

contents

SCANNING

BASIC PRINTING

37
FAXING

8 | Contents

31
31
31
31
32
32
32
32

ID card copying
Using special copy features
2-up or 4-up copying
Poster copying
Clone copying
Erasing background images
Gray enhance copying
Setting copy timeout

33
33
33
33
34
34
35
35
35
35
35
35
35
36

Scanning basics
Scanning from the control panel
Setting scan information in Dell Scan Manager.
Scanning to application programs
Scanning by a network connection
Scanning to Email
Changing the settings for each scan job
Changing the default scan settings
Setting up Address Book
Registering speed email numbers
Configuring group email numbers
Using Address Book entries
Searching Address Book for an entry
Printing Address Book

37
37

Printing a document
Canceling a print job

38
38
38
39
39
39
39
39
39
40
40
41
41
41
41
41
41
41
42
42
42
42
43
43
44
44

Sending a fax
Setting the fax header
Adjusting the document settings
Sending a fax automatically
Sending a fax manually
Confirming a transmission
Automatic redialing
Redialing the last number
Sending a fax to multiple destinations
Sending a delayed fax
Sending a priority fax
Receiving a fax
Changing receiving modes
Receiving automatically in Fax mode
Receiving manually in Tel mode
Receiving manually using an extension telephone
Receiving automatically in Ans/Fax mode
Receiving faxes using DRPD mode
Receiving in secure receiving mode
Activating secure receiving mode
Receiving faxes in memory
Forwarding faxes
Fax setup
Changing the fax setup options
Changing the default document settings
Printing sent fax report automatically

contents
44

USING USB MEMORY DEVICE

MAINTENANCE

TROUBLESHOOTING

Setting up Address Book

46
46
46
46
47
47
47
47
47
47
48
48
48
48
48

About USB memory
Plugging in a USB memory device
Scanning to a USB memory device
Scanning
Customizing Scan to USB
Printing from a USB memory device
To print a document from a USB memory device:
Backing up data
Backing up data
Restoring data
Managing USB memory
Deleting an image file
Formatting a USB memory device
Viewing the USB memory status
Printing directly from a digital camera

49
49
49
50
50
50
50
52
53
53
53
53
53
55
56
57
57
57
57
57

Printing reports
Printing a report
Adjusting the color contrast
Clearing memory
Cleaning your printer
Cleaning the outside
Cleaning the inside
Cleaning the scan unit
Maintaining the cartridge
Toner cartridge storage
Expected cartridge life
Redistributing toner
Replacing the toner cartridge
Replacing the imaging unit
Replacing the waste toner container
Maintenance parts
Checking replaceables
Managing your printer from the website
To access Embedded Web Service:
Checking the printer’s serial number

58
58
58
59
59
59
59
60
62
65
65
65
66
68
69
69
70
70

Tips for avoiding paper jams
Clearing document jams
Exit misfeed
Roller misfeed
Clearing paper jams
In the tray 1
In the fuser unit area
In the paper exit area
Understanding display messages
Solving other problems
Paper feeding
Printing problems
Printing quality problems
Copying problems
Scanning problems
Dell Scan Manager problems
Fax problems
Common Windows problems

Contents | 9

contents
70

ORDERING SUPPLIES

71
SPECIFICATIONS

72
GLOSSARY

75
INDEX

10 | Contents

Common Macintosh problems

71
71

Supplies
How to purchase

72
73
73
73
74

General specifications
Printer specifications
Scanner specifications
Copier specifications
Facsimile specifications

introduction
These are the main components of your printer:
This chapter includes:
•
•
•
•

Printer overview
Control panel overview
Understanding the Status LED
Acknowledging the status of the toner cartridge

•
•
•

Menu overview
Supplied software
Printer driver features

PRINTER OVERVIEW
Front view

Rear view

Document width guides

Document output tray

ADF

USB connector

Control panel

Toner cartridge

Output support

Imaging unit

Front cover

Waste toner container

Front cover handle

Scanner lid

Tray 1

Scanner glass

Document input tray

Scan unit

11 | Introduction

Extension telephone socket
(EXT)

Handle

Telephone line socket

Power receptacle

Network port

Rear cover

USB port

Power switch

CONTROL PANEL OVERVIEW

Dell 1235cn

ID Copy

Direct USB

You can copy both sides of an ID card (e.g.,
driver's license) to a single side of paper. See "ID
card copying" on page 31.
Allows you to directly print files stored on a USB
Memory device when it is inserted into the USB
connector on the front of your printer. See "About
USB memory" on page 46.

Display

Shows the current status and prompts during an
operation.

Toner colors

The toner colors shown below the LCD display
co-works with the display messages. See Status
LED with the toner cartridge messages. See
"Acknowledging the status of the toner
cartridge" on page 13.

Status

Shows the status of your printer. See
"Understanding the Status LED" on page 13.

Fax

Activates Fax mode.

Copy

Activates Copy mode.

Scan/Email

Activates Scan mode.

Enters Menu mode and scrolls through the
available menus.

Confirms the selection on the screen.

Back

Sends you back to the upper menu level.

Left/right arrow

Scroll through the options available in the
selected menu, and increase or decrease values.
When entering characters, use right key to add
empty space.

Number keypad

Dials a number or enters alphanumeric
characters. See "Keypad letters and
numbers" on page 21.

Address Book

Allows you to search for stored email addresses.

Redial/Pause

In ready mode, redials the last number, or in Edit
mode, inserts a pause into a fax number.

On Hook Dial

17 Stop/Clear

Engages the telephone line.
Stops an operation at any time. In ready mode,
clears/cancels the copy options, such as the
darkness, the document type setting, the copy
size, and the number of copies.

Black Start

Starts a job in Black and White mode.

Color Start

Starts a job in Color mode.

•
•

All illustrations on this user’s guide may differ from your printer
depending on its options or models.
The surface of the output tray may become hot if you print a large
number of pages at once. Ensure that you do not touch the
surface, and do not allow children near it.

Introduction | 12

UNDERSTANDING THE STATUS LED
The color of the Status LED indicates the printer's current status.
STATUS
Off

DESCRIPTION
•
•

Green

Blinking

•
•

Red

The printer is powered off-line.
The printer is in power save mode. When data
is received, or any button is pressed, it
switches to on-line automatically.

•

The printer is powered on and can be used.

Blinking

•

A minor error has occurred and the printer is
waiting for the error to be cleared. Check the
display message, and solve the problem
referring to "Understanding display
messages" on page 62.
The toner cartridge is low. Order a new toner
cartridge, see "Ordering supplies" on page 71.
You can temporarily improve print quality by
redistributing the toner. See "Replacing the
toner cartridge" on page 53.

•

The status of toner cartridges is indicated by the Status LED and the LCD
display. If the toner cartridge is low or needs to be replaced, the Status LED
turns red and the display shows the message. However the arrow mark
shows which color toner is of concern or needs replacement with a new
cartridge.
Example:

When the green LED blinks slowly, the printer
is receiving data from the computer.
When the green LED blinks rapidly, the printer
is printing data.

•

ACKNOWLEDGING THE STATUS OF THE
TONER CARTRIDGE

The above example shows the yellow cartridge status indicated by the
arrow. Check the message to find out what the problem is and how to solve
it. See "Understanding display messages" on page 62 for more information
on error messages.

A problem has occurred such as a paper jam,
cover is open or no paper in the tray, so that
the printer cannot continue the job. Check the
message on the display, and see
"Understanding display messages" on
page 62 to solve the problem.
The toner cartridge is empty, exhausted, or
needs to be changed. See "Understanding
display messages" on page 62.

Always check the message on the display to solve the problem. The
instruction in the Troubleshooting section will guide you to operate the
printer properly. See "Understanding display messages" on page 62
for more information.

Introduction | 13

MENU OVERVIEW
The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to
the following diagram.
Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.

Fax Feature
Darkness
Resolution
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job

Fax Setup

Fax Setup
(Continued)

Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode
Receiving
Receive Mode
Ring to Answer

Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Resolution
Darkness
Auto Report

Copy Feature
Reduce/Enlarge
Darkness
Original Type
Layout
Adjust Bkgd.
Gray Enhance

Network
TCP/IP
Ethernet Speed
Clear Setting
Network Info

14 | Introduction

Copy Setup
Change Default
Copies
Copy Collation
Reduce/Enlarge
Darkness
Original Type

Scan Feature

Scan Setup

USB feature
Scan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail Feature
Scan Size
Original Type
Resolution
Scan Color

Change Default
USB Default
E-mail Default

System Setup
(Continued)

System Setup

Clear Setting
All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Address Book
Sent Report
Fax RCV Report

Report
All Report
Configuration
Supplies Info
Address Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.
User Auth List
Maintenance
CLR Empty Msg
Supplies Life
Color
Serial Number

Machine Setup
Machine ID
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Timeout
Altitude Adj.
Auto Continue
Import Setting
Export Setting
Paper Setup
Paper Size
Paper Type
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer

SUPPLIED SOFTWARE

PRINTER DRIVER FEATURES

You must install the printer software using the supplied CD to use your
printer as a printer and a scanner, after you have set up your printer and
connected it to your computer. The CD provides you with the following
software.

Your printer drivers support the following standard features:
• Paper orientation, size, source and media type selection
• Number of copies
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:

CD
Printer
software CD

CONTENTS
Windows

•
•

•
•
•
Macintosh

•
•
•

Printer driver: Use this driver to take full
advantage of your printer’s features.
Scanner driver: TWAIN and Windows
Image Acquisition (WIA) drivers are
available for scanning documents on
your printer.
SmarThrua: This is the accompanying
Windows-based software for your
multifunctional printer.
Dell Toner Management System™:
Displays the status of the printer and the
name of the job when you send a job to
print. The Dell Toner Management
System™ window also displays the level
of toner remaining and allows you to
order replacement toner cartridges.
Printer Setting Utility: This program
allows you to set up printer’s other
options from your computer desktop.
Firmware Update Utility: This program
helps you to update printer’s firmware.
SetIP: Use this program to set your
printer’s TCP/IP addresses.

Printer driver
FEATURE

WINDOWS

MACINTOSH

Color mode

Printer quality option

Poster printing

Multiple pages per sheet
(N-up)

Fit to page printing

Scale printing

Watermark

Overlay

a. This feature is supported only MAC OS X 10.4 ~ 10.5.

Printer driver: Use this driver to take
full advantage of your printer’s
features.
Scanner driver: TWAIN driver is
available for scanning documents on
your printer.
Printer Setting Utility: This program
allows you to set up printer’s other
options from your computer desktop.

a. Allows you to edit a scanned image in many ways using a powerful image
editor and to send the image by email. You can also open another image
editor program, like Adobe® Photoshop®, from SmarThru. For details, see
the onscreen help supplied on the SmarThru program.

Introduction | 15

getting started
This chapter gives you step-by-step instructions for setting up the printer.
This chapter includes:
•
•

Setting up the hardware
System requirements

SETTING UP THE HARDWARE
This section shows the steps to set up the hardware which is explained in
the Quick Install Guide. Ensure you read Quick Install Guide and complete
following steps.
1. Select a stable location.
Select a level, stable place with adequate space for air circulation. Allow
extra space to open covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the printer close to the
edge of your desk or table.

Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the
altitude setting to optimize your printing. See "Altitude adjustment" on
page 20 for more information.
Select a flat, stable surface so that the printer is not inclined greater than
2 mm (0.08 inch). Otherwise, printing quality may be affected.

2. Unpack the printer and check all the enclosed items.
3. Remove the tape holding the printer tightly.
4. Load paper.

16 | Getting started

•
•

Setting up the network
Printer's basic settings

5. Ensure that all the cables are connected to the printer.
6. Turn the printer on.
When you move the printer, do not tilt or turn it upside down.
Otherwise, the inside of the printer may be contaminated by toner,
which can damage the printer or result in bad print quality.

SYSTEM REQUIREMENTS
Before you begin, ensure that your system meets the following
requirements:

Microsoft® Windows®
Your printer supports the following Windows operating systems.
REQUIREMENT (RECOMMENDED)
OPERATING
SYSTEM

FREE HDD
SPACE

CPU

RAM

Windows
2000

Intel® Pentinum® II 400
MHz (Intel Pentium III 933
MHz)

128 MB
(256 MB)

600 MB

Windows XP

Intel Pentium III 933 MHz
(Intel Pentium IV 1 GHz)

128 MB
(256 MB)

1.5 GB

Windows
Server 2003

Intel Pentium III 933 MHz
(Intel Pentium IV 1 GHz)

128 MB
(512 MB)

1.25 GB to
2 GB

Windows
Vista®

Intel Pentium IV 3 GHz

512 MB
(1024 MB)

15 GB

Windows
Server 2008

Intel Pentium IV 1 GHz
(Intel Pentium IV 2 GHz)

512 MB
(2048 MB)

10 GB

•
•
•

Internet Explorer 6.0 or higher is the minimum requirement for all
Windows operating systems.
Software installation can be only be performed by users with
Administrator rights.
Windows Terminal Service is compatable with this printer.

Macintosh
REQUIREMENT (RECOMMENDED)
OPERATING
SYSTEM

Mac OS X
10.3 ~ 10.4

CPU
•
•

RAM

Intel Processor
•
Power PC G4/G5
•

Mac OS X 10.5 •
•

Intel Processor
867 MHz or
faster Power PC
G4 /G5

128 MB for a
Power-PC
based Mac
(512 MB).
512 MB for an
Intel-based Mac
(1 GB)

512 MB (1 GB)

FREE
HDD
SPACE
1 GB

1 GB

Getting started | 17

SETTING UP THE NETWORK

You can also set up the network settings through the network
administration programs.
• Embedded Web Service: Web server embedded on your
network print server, which allows you to:
- Configure the network parameters necessary for the printer to
connect to various network environments.
- Customize printer settings.
• SetIP: Utility program that allows you to select a network
interface and manually configure the IP addresses for use with
the TCP/IP protocol. See "Using the SetIP program" on page 18.

You need to set up the network protocols on the printer to use it in the
network environment. You can set up the basic network settings through the
printer's control panel.

Supported operation environments
The following table shows the network environments supported by the
printer:
ITEM

REQUIREMENTS

Network interface

•

Ethernet 10/100 Base-TX

Network operating system

•
•

Windows 2000/XP/2003/Vista
MAC OS 10.3 ~ 10.5

Network protocols

•
•
•
•
•
•
•

TCP/IP
Standard TCP/IP
LPR
IPP/HTTP
Bonjour
DHCP
BOOTP

If you are in a non-static IP address environment and need to setup a
DHCP network protocol, go to the http://developer.apple.com/
networking/bonjour/download/, select the program Bonjour for
Windows compatible with your computer's operating system, and
install the program. This program will allow you to fix the network
parameter automatically. Follow the instruction in the installation
window.

Using the SetIP program
This program is for the network IP setting using the MAC address which is
the hardware serial number of the network printer card or interface.
Especially, it helps the network administrator set several network IPs at the
same time.
•
•

You can only use SetIP program when your printer is connected to
a network.
The following procedure is based on Windows XP.

Installing the program
1. Insert the driver CD provided along with your machine. When the
driver CD runs automatically, close the window.
2. Start Windows Explorer and open the X drive. (X represents your
CDROM drive.)
3. Double-click Application > SetIP.
4. Double-click Setup.exe to install this program.
5. Click OK.
If necessary, select a language from the drop-down list.
6. Follow the instructions in the window and complete the installation.

Configuring network protocol via the printer

Setting network values

To set up TCP/IP network parameters:
1. Ensure your printer is connected to the network with an RJ-45 Ethernet
cable.
2. Ensure you have turned on the printer.
3. Press Menu on the control panel, until you see Network on the bottom
line of the display and press OK.
4. Press the left/right arrow until TCP/IP appears and press OK.
5. Press the left/right arrow until Static appears and press OK.
6. Press the left/right arrow until IP Address appears and press OK.
Enter a byte between 0 and 255 using the number keypad and press the
left/right arrow to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th byte.
7. When you have finished, press OK.
Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet
mask and gateway address.

1. Print the printer’s network configuration report to find your printer’s
MAC address. See "Printing reports" on page 49.
2. From the Windows Start menu, select All Programs → Dell → Dell
printers → Dell 1235cn Color Laser MFP → SetIP.

Contact the network administrator if you are not sure how to
configure.

3. Click

4. Enter the network card's MAC address, IP address, subnet mask,
default gateway, and then click Apply.
When you enter the MAC address, enter it without colon(:).
5. Click OK. The printer prints the network information. Confirm that the
settings are correct.
6. Click Exit.

Installing the driver software
You have to install the printer software for printing. The software includes
drivers, applications, and other user friendly programs. The following
procedure is based on Windows XP. If you use Macintosh operating system,
see the Software section.
•
•

18 | Getting started

to open the TCP/IP configuration window.

The following procedure is applicable when the printer is being
used as a network printer. If you want to connect your printer with a
USB cable, refer to Software section.
The procedure and popup window which appear during the
installation may differ depending on the operating system, the
printer feature, or the interface in use.

1. Connect the network cable to your printer.
2. Ensure that the network setup for your printer is completed. See "Setting
up the network" on page 18. All applications should be closed on your
computer before beginning installation.
3. Insert the Printer Software CD into your CD drive.
The CD should automatically run, and an installation window appears.
If the installation window does not appear, click Start → Run. Type
X:\Setup.exe, replacing “X” with the letter which represents your CD
drive and click OK.
If you are running Windows Vista, click Start → All Programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears, click Run Setup.exe in Install or run
program field, and click Continue in the User Account Control
window.
4. Click Next.

6. The list of printers available on the network appears. Select the printer
you want to install from the list and then click Next.

•

The window shown above may differ slightly, if you are reinstalling
the driver.
5. Select Typical installation for a network printer, and then click Next.

If you do not see your printer on the list, click Update to refresh the
list, or select Add TCP/IP Port to add your printer to the network. To
add the printer to the network, enter the port name and the IP
address for the printer.
To find a shared network printer (UNC Path), select Shared Printer
[UNC] and enter the shared name manually or find a shared printer
by clicking the Browse button.
If you are not sure of the IP address, contact your network
administrator or print network information. See "Printing
reports" on page 49.

7. After the installation is complete, a window appears asking you to print a
test page. If you wish to do so, select the corresponding checkbox(es)
and click Finish.
•
•

If your printer does not work properly after the installation, try
to reinstall the printer driver. See Software section for more
information.
During the printer driver installation process, the driver installer
detects the location information for your operating system and
sets the default paper size for your printer. If you use a
different Windows location, you must change the paper size to
match the paper you usually use. Go to printer properties to
change the paper size after installation is complete.

Getting started | 19

PRINTER'S BASIC SETTINGS

Setting the date and time

After installation is complete, you may want to set the printer's default
settings. Refer to the next section if you would like to set or change values.

Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined
by the height of the printer above sea level. The following information will
guide you on how to set your printer for the best print quality or best quality
of print.
Before you set the altitude value, find the altitude where you are using the
printer.

The current date and time are shown on the display when your printer is on
and ready to work. All of your faxes will have the date and time printed on
them.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Date & Time appears and press OK.
4. Enter the correct time and date using the number keypad.
Month = 01 to 12
Day = 01 to 31
Year = requires four digits
Hour = 01 to 12 (12-hour mode)
00 to 23 (24-hour mode)
Minute = 00 to 59
The date format may differ from country to country
You can also use the left/right arrow to move the cursor under the
digit you want to correct and enter a new number.

1
2
3
4

Normal
High 1
High 2
High 3

1. Click Start → All Programs → Dell → Dell Printers → Dell 1235cn
Color Laser MFP → Printer Setting Utility.
You can also click Printer Setting Utility on the status bar in Mac OS X.
2. Click Setting → Altitude Adjustment. Select the appropriate value
from the dropdown list, and then click Apply.
If your printer is connected to a network, Embedded Web Service
screen appears automatically. Click Machine Settings → Setup
(or Machine Setup) → Adj.. Select the appropriate altitude value,
and then click Apply.

Changing the display language
To change the display language in the control panel:
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Language appears and press OK.
4. Press the left/right arrow until the language you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.

5. To select AM or PM for 12-hour format, press the *or # button or any
number button.
When the cursor is not under the AM or PM indicator, pressing the *or #
button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as
13:00). For details, see next section (Changing the clock mode).
6. Press OK to save the time and date.
When you enter a wrong number, Out of Range appears and the printer
does not proceed to the next step. If this happens, re-enter the correct
number.
7. Press Stop/Clear to return to ready mode.

Changing the clock mode
You can set your printer to display the current time in either a 12-hour or 24hour format.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Clock Mode appears and press OK.
4. Press the left/right arrow to select the other mode and press OK.
5. Press Stop/Clear to return to ready mode.

Changing the default mode
Your printer is preset to Copy mode. You can switch this default mode
between Fax mode and Copy mode.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Default Mode appears and press OK.
4. Press the left/right arrow until the default mode you want appears and
press OK.
5. Press Stop/Clear to return to ready mode.

Setting sounds
You can control the following sounds:
• Key Sound: Turns the key sound on or off. With this option set to On, a
tone sounds each time a key is pressed.

20 | Getting started

•

Alarm Sound: Turns the alarm sound on or off. With this option set to
On, an alarm tone sounds when an error occurs or fax communication
ends.
Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
printer answers.
You can adjust the volume level using On Hook Dial.

KEY

ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.

Speaker, ringer, key sound, and alarm sound

1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Sound/Volume appears and press
OK.
3. Press the left/right arrow until the sound option you want appears
and press OK.
4. Press the left/right arrow until the desired status or volume for the
sound you have selected appears and press OK.
5. If necessary, repeat steps 3 through 5 to set other sounds.
6. Press Stop/Clear to return to ready mode.

Speaker volume for On Hook Dial
You can adjust the speaker volume only when the telephone line is
connected.
1. Press On Hook Dial. A dial tone sounds from the speaker.
2. Press the left/right arrow until you hear the volume you want.
3. Press Stop/Clear to save the change and return to ready mode.

Entering characters using the number keypad
As you perform various tasks, you may need to enter names and numbers.
For example, when you set up your printer, you enter your name or your
company’s name, and the fax number. When you store fax numbers or
email addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters
1. When you are prompted to enter a letter, locate the button labeled
with the character you want. Press the button until the correct letter
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O,
m, n, o and finally 6.
You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.
2. To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the left/right arrow button and then press the button labeled
with the letter you want. The cursor will move to the right and the
next letter will appear on the display.
You can enter a space by pressing 1 twice.
3. When you have finished entering letters, press OK.

Keypad letters and numbers
KEY
1

ASSIGNED NUMBERS, LETTERS, OR CHARACTERS
@

‘

p
u

q
v

r s 7
8

Correcting numbers or names
If you make a mistake while entering a number or name, press the left/
right arrow button to delete the last digit or character. Then enter the
correct number or character.

Inserting a pause
With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must
insert a pause in the telephone number. You can insert a pause while
you are setting up speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.

Using the save modes
Power Save mode
Power Save mode allows your printer to reduce power consumption
when it is not in actual use. You can turn this mode on and select a
length of time for which the printer waits after a job is printed before it
switches to a reduced power state.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Power Save appears and press OK.
4. Press the left/right arrow until the time setting you want appears and
press OK.
5. Press Stop/Clear to return to ready mode.

Auto continue
This option allows you to set the printer to continue printing or not, in case
the paper size you have set and the paper within the tray mismatches.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Auto Continue appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
• On: Automatically prints after set time passes, when the paper size

Getting started | 21

mismatches the tray paper size.
Off: Waits until you press Black Start or Color Start on the control
panel, when the paper size mismatches the tray paper size.
5. Press OK to save your selection.
6. Press Stop/Clear to return to ready mode.
•

22 | Getting started

loading originals and print media
This chapter introduces you to loading originals and print media into your printer.
This chapter includes:
•
•
•

Loading originals
Selecting print media
Changing the size of the paper in the paper tray

LOADING ORIGINALS

•
•

Printing on special print materials
Setting the paper size and type

3. Close the scanner lid.

You can use the scanner glass or ADF to load an original for copying,
scanning, and sending a fax.

•
•

On the scanner glass

•

Ensure that no originals are in the ADF. If an original is detected in the ADF,
the printer gives it priority over the original on the scanner glass. To get the
best scan quality, especially for colored or gray-scaled images, use the
scanner glass.
1. Lift and open the scanner lid.

•
•
•

Be careful not to break the scan glass. You may get hurt.
Be careful not to let the scan cover fall over your hands. You may
get hurt.
When scanning or copying, do not look at the light inside the
scanner. It is harmful for your eyes and it can be dangerous.
Leaving the scanner lid open while copying may affect copy quality
and toner consumption.
Dust on the scanner glass may cause black spots on the printout.
Always keep the scanner glass clean.
If you are copying a page from a book or magazine, lift the scanner
lid until its hinges are caught by the stopper and then close the lid.
If the book or magazine is thicker than 30 mm, start copying with
the lid open.

In the ADF

2. Place the original face down on the scanner glass and align it with the
registration guide at the top left corner of the glass.

Using the ADF, you can load up to 15 sheets of paper (75 g/m2, 20 lb bond)
for one job.
When you use the ADF:
• In the ADF: Do not load paper smaller than 142 x 148 mm (5.6 x
5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).
• Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Ensure any glue, ink, or correction fluid on the paper is completely dry
before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents having
other unusual characteristics.
1. Flex or fan the edge of the paper stack to separate the pages before
loading originals.

Loading originals and print media | 23

2. Load the original face up into the ADF. Ensure that the bottom of the
original stack matches the paper size marked on the document input
tray.

3. Adjust the document width guides to the paper size.

SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the guidelines
for use with your printer. Print media that does not meet the guidelines
outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the printer’s performance and the output quality.
When you choose print materials, consider the following:
• The type, size and weight of the print media for your printer are
described later in this section.
• Desired outcome: The print media you choose should be appropriate for
your project.
• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
•

•

Some print media may meet all of the guidelines in this section and
still not produce satisfactory results. This may be the result of
improper handling, unacceptable temperature and humidity levels,
or other variables over which Dell has no control.
Before purchasing large quantities of print media, ensure that it
meets the requirements specified in this user’s guide.

Using print media that does not meet these specifications may cause
problems, requiring repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
Ensure that you do not use the inkjet photo paper with this printer. It
could cause damage to the printer.

Dust on the ADF glass may cause black lines on the printout. Always
keep the ADF glass clean.
Be careful not to put your hands in the ADF roller. You may get hurt.

24 | Loading originals and print media

Specifications on print media
TYPE
Plain paper

SIZE
Letter

216 x 279 mm (8.5 x 11 inches)

Legal

216 x 356 mm (8.5 x 14 inches)

US Folio

216 x 330 mm (8.5 x 13 inches)

210 x 297 mm (8.26 x 11.69 inches)

Oficio

216 x 343 mm (8.5 x 13.5 inches)

JIS B5

182 x 257 mm (7.16 x 10.11 inches)

ISO B5

176 x 250 mm (6.93 x 9.84 inches)

Executive

184 x 267 mm (7.25 x 10.5 inches)

Statement

140 x 216 mm (5.5 x 8.5 inches)

148 x 210 mm (5.82 x 8.26 inches)

105 x 148 mm (4.13 x 5.82 inches)

Envelope Monarch

98 x 191 mm (3.87 x 7.5 inches)

Envelope 6 3/4

92 x 165 mm (3.62 x 6.5 inches)

Envelope No. 10

105 x 241 mm (4.12 x 9.5 inches)

Envelope No. 9

98 x 225 mm (3.87 x 8.87 inches)

Envelope DL

110 x 220 mm (4.33 x 8.66 inches)

Envelope C5

162 x 229 mm (6.37 x 9.01 inches)

Envelope C6

114 x 162 mm (4.48 x 6.38 inches)

Thick paper

See to the Plain
paper section

Thin paper

CAPACITYB

WEIGHTA

DIMENSIONS

60 to 105 g/m2 (16 to 28 lb bond)

•

75 to 90 g/m2 (20 to 24 lb bond)

5 sheet for manual feeding in
the tray

See to the Plain paper section

90 to 105 g/m2 (24 to 28 lb bond)

5 sheet for manual feeding in
the tray

See to the Plain
paper section

See to the Plain paper section

60 to 70 g/m2 (16 to19 lb bond)

Labelsc

Letter, A4

See to the Plain paper section

120 to 150 g/m2 (37 to 40 lb bond)

Card stock

Post card

101.6 x 152.4 mm (4 x 6 inches)

105 to 163 g/m2 (28 to 43 lb bond)

Transparencyd

Letter, A4

See to the Plain paper section

138 to 146 g/m2 (37 to 39 lb bond)

Glossy paper

Letter, A4

See to the Plain paper section

160 g/m2 (44 lb bond)

Minimum size (custom)

76 x 160 mm (3 x 6.3 inches)

60 to 163 g/m2 (16 to43 lb bond)

Maximum size (custom)

216 x 356 mm (8.5 x 14 inches)

Envelope

150 sheets of 75 g/m2
(20 lb bond) paper for the
tray

1 sheet for manual feeding in
the tray

a. If media weight is over 105 g/m2 (28 lb bond), load a paper into the tray one by one.
b. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
c. Smoothness: 100 to 250 (sheffield)
d. Recommended media: Transparency for a Color Laser Printers by 3M such as PP2500.

Loading originals and print media | 25

Media sizes supported in each mode
MODE

SIZE

MEDIA TYPE
SOURCE

Copy mode

Letter, A4, Legal,
Oficio, US Folio,
Executive, JIS B5, A5,
A6

tray 1

Print mode

All sizes supported by
the printer

tray 1

Fax mode

Letter, A4, Legal

tray 1

Envelopes

•

Guidelines for special print media
MEDIA TYPE

Envelopes
(Continued)

GUIDELINES

•
Labels

•

GUIDELINES
•

•
•
•
•
•

Successful printing on envelopes depends upon the
quality of the envelopes. When selecting envelopes,
consider the following factors:
- Weight: The weight of the envelope paper should
not exceed 90 g/m2 or jamming may occur.
- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm curl, and should not
contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
printer during operation.
Use only well-constructed envelopes with sharp and
well creased folds.
Do not use stamped envelopes.
Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.
Do not use damaged or poorly made envelopes.
Ensure that the seam at both ends of the envelope
extends all the way to the corner of the envelope.

•

•
•

Card stock or
custom-sized
materials

1 Acceptable
2 Unacceptable

26 | Loading originals and print media

•
•

Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to view the fusing temperature, see
"Printer specifications" on page 73. The extra flaps
and strips might cause wrinkling, creasing, or jams,
and may even damage the fuser.
For the best print quality, position margins no closer
than 15 mm from the edges of the envelope.
Avoid printing over the area where the envelope’s
seams meet.
To avoid damaging the printer, use only labels
designed for use in laser printers.
- When selecting labels, consider the following
factors:
- Adhesives: The adhesive material should be
stable at your printer’s fusing temperature. Check
your printer’s specification to know the fusing
temperature, see "General specifications" on
page 72.
- Arrangement: Only use labels with no exposed
backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.
- Curl: Prior to printing, labels must lie flat with no
more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
Ensure that there is no exposed adhesive material
between labels. Exposed areas can cause labels to
peel off during printing, which can cause paper
jams. Exposed adhesive can also cause damage to
printer components.
Do not run a sheet of labels through the printer more
than once. The adhesive backing is designed for
only a single pass through the printer.
Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or otherwise
damaged.
Do not print on media smaller than 76 mm wide or
356 mm long.
In the software application, set margins at least
6.4 mm away from the edges of the material.

MEDIA TYPE
Preprinted
paper

GUIDELINES
•

•
•
•

Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to know the fusing temperature, see
"General specifications" on page 72.
Letterhead ink must be non-flammable and should
not adversely affect printer rollers.
Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.
Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come off
preprinted paper, reducing print quality.

4. Slide the paper length guide until it lightly touches the end of the paper
stack. Squeeze the paper width guide and slide it to the edge of the
paper stack without causing it to bend.

For paper smaller than Letter-sized, return the paper guides to their
original positions and adjust the paper length guide and paper width
guide.

Using photographic paper or coated paper may cause problems,
requiring repairs. Such repairs are not covered by Dell’s warranty or
service agreements.

CHANGING THE SIZE OF THE PAPER IN THE
PAPER TRAY
To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
To change the tray 1 size to other size, you must adjust the paper length
guide properly.
1. Pull the tray 1 out of the printer. Open the paper cover and remove
paper from the tray 1 if necessary.
2. Pressing and unlatching the guide lock in the top of the tray, pull the tray
out manually.

If the paper that you need to print is shorter than length 222 mm
(8.74 inches), press and unlatch the guide lock in the tray, push the tray
in manually. Adjust the paper length guide and paper width guide.

•
•

Do not push the paper width guides far enough to cause the
materials to warp.
If you do not adjust the paper width guides, it may cause paper
jams.

3. Load paper into the tray.

5. Close the paper cover.

Loading originals and print media | 27

6. Slide the tray 1 back into the printer.
7. After loading paper, set the paper type and size for the tray. See "Setting
the paper size and type" on page 29.
•
•
•

Due to insufficient paper in the tray, the paper length guide moves
inward, load the tray with enough paper.
If you experience problems with paper feed, load a paper into the
tray one by one.
You can load previously printed paper. The printed side should be
facing up with an uncurled edge at the front. If you experience
problems with paper feed, turn the paper around. Note that print
quality is not guaranteed.

The tray is preset to Letter or A4 size, depending on your country. To
change the size to A4 or Letter, you must adjust the lever and paper width
guide properly.
1

Pull the tray out of the printer. Open the paper cover and remove paper
from the tray if necessary.

If you want to change the size to Letter, hold the lever at the back of the
tray, and rotate the lever clockwise.

Squeeze the paper width guide and slide it to the edge of the lever.

If you want to change the size to A4, first move the paper width guide
to left and rotate the lever counterclockwise. If you force the lever, it
could damage the tray.

28 | Loading originals and print media

PRINTING ON SPECIAL PRINT MATERIALS

SETTING THE PAPER SIZE AND TYPE

The printer can hold special sizes and types of print material, such as
postcards, note cards, and envelopes. Especially, it is useful for single page
printing on letterhead or colored paper.

After loading paper in the paper tray, you need to set the paper size and
type using the control panel buttons. These settings will apply to Copy and
Fax modes. For computer-printing, you need to select the paper size and
type in the application you use on your computer.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Paper Setup appears and press OK.
3. Press OK when Paper Size appears.
4. Press the left/right arrow until the paper size you are using appears and
press OK.
5. Press the left/right arrow until Paper Type appears and press OK.
6. Press the left/right arrow until the paper type you are using appears and
press OK.
7. Press Stop/Clear to return to ready mode.

Feeding the print material manually
•
•

Load only one size of print media at a time in the tray.
To prevent paper jams, do not add paper when there is still paper in the
tray. This also applies to other types of print media.
• Print media should be loaded face up with the side you want to print, and
the top edge going into the tray first. Place print materials in the center of
the tray.
• Always load only the specified print media to avoid paper jams and print
quality problems. See "Selecting print media" on page 24.
• Flatten any curl on postcards, envelopes, and labels before loading
them into the tray.
1. Load the paper. See "Changing the size of the paper in the paper
tray" on page 27.
Depending on the media type you are using, keep the following
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top left
side.
• Labels: Print side up and top short edge entering the printer first.
• Preprinted paper: Design side up with the top edge toward the
printer.
• Card stock: Print side up and the short edge entering the printer
first.
• Previously printed paper: Previously printed side down with an
uncurled edge toward the printer.

If you want to use special sized paper such as billing paper, select
Custom in the Paper tab in the printer properties. See Software
section.

2. When you print in an application, start the print menu.
3. Before you print, open printer properties.
4. Press the Paper tab in printer properties, and select an appropriate
paper type.
If you want to use a label, set the paper type to Label.
5. Select Manual Feeder in paper source, then press OK.
6. Start printing in the application.
7. Press the Color Start or Black Start button on the printer to start feeding,
then the printer starts printing.
•
•

If you are printing multiple pages, load the next sheet after first
page prints out, and press the Color Start or Black Start button.
Repeat this step for every page to be printed.
The settings you change remain in effect only while you are using
the current application.

Loading originals and print media | 29

copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
•
•
•

Copying
Changing the settings for each copy
Changing the default copy settings

COPYING
1. Press Copy.
Ready to Copy appears on the top line of the display.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Enter the number of copies using the number keypad, if necessary.
4. If you want to customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See "Changing the
settings for each copy" on page 30.
If necessary, you can use special copy features, such as 2-up or 4-up
copying.
5. Press Color Start to begin color copying.
Or, press Black Start to begin black and white copying.
You can cancel the copy job during an operation. Press Stop/Clear,
and the copying will stop.

CHANGING THE SETTINGS FOR EACH COPY
Your printer provides default settings for copying so that you can quickly
and easily make a copy. However, if you want to change the options for
each copy, use the copy function buttons on the control panel.
If you press Stop/Clear while setting the copy options, all of the
options you have set for the current copy job will be canceled and
returned to their default status. Or, they will automatically return to
their default status after the printer completes the copy in progress.

•
•

Using special copy features
Setting copy timeout

Original Type
The original type setting is used to improve the copy quality by selecting the
document type for the current copy job.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Original Type appears and press OK.
4. Press the left/right arrow until the image mode you want appears and
press OK.
• Text: Use for originals containing mostly text.
• Text/Photo: Use for originals with mixed text and photographs.
• Photo: Use when the originals are photographs.
• Magazine: Use when the originals are magazines.
5. Press Stop/Clear to return to ready mode.

Reduced or enlarged copy
You can reduce or enlarge the size of a copied image from 25% to 400%
when you copy original documents from the scanner glass, or from 25% to
100% from the ADF.

To select from the predefined copy sizes:
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Reduce/Enlarge appears and press
OK.
4. Press the left/right arrow until the size setting you want appears and
press OK.

Darkness

To scale the copy by directly entering the scale rate:

If you have an original containing faint markings and dark images, you can
adjust the brightness to make a copy that is easier to read.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Darkness appears and press OK.
4. Press the left/right arrow until the contrast mode you want appears and
press OK.
• Light: Works well with dark print.
• Normal: Works well with standard typed or printed originals.
• Dark: Works well with light print.
5. Press Stop/Clear to return to ready mode.

1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Reduce/Enlarge appears and press
OK.
4. Press the left/right arrow until Custom appears and press OK.
5. Press the left/right arrow to enter the copy size you want. Pressing
and holding the button allows you to quickly scroll to the number you
want.
6. Press OK to save the selection.
7. Press Stop/Clear to return to ready mode.

30 | Copying

When you make a reduced copy, black lines may appear at the
bottom of your copy.

While you are setting copy options, pressing Stop/Clear cancels the
changed settings and restores the defaults.

ID CARD COPYING
Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-,
Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper.
The printer prints one side of the original on the upper half of the paper and
the other side on the lower half without reducing the size of the original. This
feature is helpful for copying a small-sized item, such as a business card.

6. Press Color Start to begin color copying.
Or, press Black Start to begin black and white copying
• If you do not press the Color Start or Black Start button, only the
front side will be copied.
• If the original is larger than the printable area, some portions may
not be printed.
• If you press Stop/Clear or if no buttons are pressed for
approximately 30 seconds, the printer cancels the copy job and
returns to ready mode.

USING SPECIAL COPY FEATURES
You can use the following copy features:

2-up or 4-up copying
Your printer can print 2 or 4 original images reduced to fit
onto one sheet of paper.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until 2-Up or 4-Up appears
and press OK.
5. Press Stop/Clear to return to ready mode.

The copy options, including darkness, original type, copy size, and number
of copies, can be set to those most frequently used. When you copy a
document, the default settings are used unless they have been changed by
using the corresponding buttons on the control panel.
1. Press Copy.
2. Press Menu until Copy Setup appears on the bottom line of the display
and press OK.
3. Press OK when Change Default appears.
4. Press the left/right arrow until the setup option you want appears and
press OK.
5. Press the left/right arrow until the setting you want appears and press
OK.
6. Repeat steps 4 through 5, as needed.
7. Press Stop/Clear to return to ready mode.

5. Turn the original over and place it on the scanner glass, where arrows
indicate as shown. Then, close the scanner lid.

CHANGING THE DEFAULT COPY SETTINGS

The original must be placed on the scanner glass to use this feature.
You cannot adjust the copy size using the Reduce/Enlarge menu for
making a 2- or 4-up copy.

1. Press ID Copy.
2. Place the front side of an original facing down on the scanner glass
where arrows indicate as shown, and close the scanner lid.

3. Place Front Side and Press[Start] appears on the display.
4. Press Color Start or Black Start.
Your printer begins scanning the front side and shows Place Back Side
and Press[Start]

Poster copying
Your printer can print an image onto 9 sheets of paper (3x3). You can paste
the printed pages together to make one poster-sized document.
This copy feature is available only when you place originals on the scanner
glass.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until Poster Copy appears
and press OK.

Copying | 31

5. Press Stop/Clear to return to ready mode.
Your original is divided into 9 portions. Each portion is
scanned and printed one by one in the following order:

Clone copying
Your printer can print multiple image copies from the original document on a
single page. The number of images is automatically determined by the
original image and paper size.
This copy feature is available only when you place originals on the scanner
glass.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until Clone Copy appears
and press OK.
5. Press Stop/Clear to return to ready mode.
You cannot adjust the copy size using the Reduce/Enlarge menu
while making a clone copy.

Erasing background images
You can set the printer to print an image without its background. This copy
feature removes the background color and can be helpful when copying an
original containing color in the background, such as a newspaper or a
catalog.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Adjust Bkgd. appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
• Off: Does not use this feature.
• Auto: Optimizes the background.
• Enhance Lev. 1 ~ 2: The higher the number is, the more vivid the
background is.
• Erase Lev. 1 ~ 4: The higher the number is, the lighter the
background is.
5. Press OK to begin copying.
6. Press Stop/Clear to return to ready mode.

Gray enhance copying
When you copy the original in gray scale, use this feature for the better
quality of copy-output. This feature is only for the copy in gray scale.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Gray Enhance appears and press OK.
4. Press the left/right arrow to select On.
5. Press OK to begin copying.
6. Press Stop/Clear to return to ready mode.

32 | Copying

SETTING COPY TIMEOUT
You can set the time the printer waits before it restores the default copy settings,
if you do not start copying after changing them on the control panel.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Timeout appears and press OK.
4. Press the left/right arrow until the time setting you want appears.
Selecting Off means that the printer does not restore the default settings
until you press Black Start or Color Start to begin copying, or Stop/
Clear to cancel.
5. Press OK to save your selection.
6. Press Stop/Clear to return to ready mode.

scanning
Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer.
This chapter includes:
•
•
•

Scanning basics
Scanning from the control panel
Scanning by a network connection
The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning, you may not
be able to scan at certain resolutions, especially using enhanced
resolution.

SCANNING BASICS
You can scan the originals with your printer via an USB cable or the
network.
• Dell Scan Manager: You just walk to the printer with the originals and
scan them from the control panel then, the scanned data will be stored in
the connected computer’s My Documents folder. When the setup
installation is completed, then you have installed the Dell Scan
Manager on your computer already. This feature can be used via the
USB connection or the network connection. See next section (Setting
scan information in Dell Scan Manager.).
• TWAIN: TWAIN is the one of the preset imaging applications. Scanning
an image launches the selected application, enabling you to control the
scanning process. See Software section. This feature can be used via
the USB connection or the network connection. See Software section.
• SmarThru: This feature is the accompanying software for your printer.
You can use this program to scan images or documents, and this feature
can be used via the USB connection or the network connection.
See Software section.
• WIA: WIA stands for Windows Images Acquisition. To use this feature
your computer must be connected directly to the printer with a USB
cable. See Software section.
• Email: You can send the scanned image as an attachment to an email.
See "Registering authorized users" on page 34.

•
•
•

Changing the settings for each scan job
Changing the default scan settings
Setting up Address Book

SCANNING FROM THE CONTROL PANEL
Your printer offers you to scan from the control panel and easily send the
scanned document to connected computer's My Documents folder. In
order to use this function, your printer and computer must be connect by
USB cable or by network.
Also, with the offered Dell Scan Manager program, scanned documents
can be opened with the program you have setup previously. Such as
Microsoft Paint, Email, SmarThru, OCR can be added to the application
program. See "Setting scan information in Dell Scan Manager." on page 33.
Scanned images can be saved as BMP, JPEG, TIFF, or PDF files.

Setting scan information in Dell Scan Manager.
You can find out about Dell Scan Manager program information and
installed scan driver's condition. Also, you can change scan settings and
add or delete the folders where scanned documents to computer are saved
by the Dell Scan Manager program.
Scan Manager program can only be used in the Windows system.
1. Press Start→Control Panel→ Dell Scan Manager.
Dell Scan Manager Administration appears.
2. Select the appropriate printer from the Dell Scan Manager.
3. Press Properties.
4. Set Scan Button allows you to change the saving destination and scan
settings, add or delete application program and format files.
You can change the scanning printer by using Change Port. (Local or
Network)
5. Press OK after setting is done.

Scanning to application programs
1. Ensure that your printer and computer are turned on and properly
connected to each other.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Press Scan/Email.
Ready to Scan appears on the top line of the display.
4. Press the left/right arrow until Scan to PC appears on the bottom line of
the display and press OK.

Scanning | 33

5. Press the left/right arrow until Local PC appears on the bottom line of
the display and press OK. If the printer connected to a network, select
Network PC and press OK.
If you see a Not Available message, check the port connection.
If you selected Network PC, select your registered user ID and
enter the PIN. Press OK.
• ID is the same ID as the registered ID for Dell Scan Manager.
• PIN is the 4 digit number registered for Dell Scan Manager.
6. From Scan Destination, press the left/right arrow until the application
program you want appears, then press OK.
Default setting is My Documents.
To add or delete the folder where the scanned file is saved, add or
delete the application program in Dell Scan Manager→Set Scan
Button.
7. Press the left/right button until the setting you want appears then press
OK.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
• Scan Format: Sets the file format in which the image is to be saved.
•

Scan Size: Sets the image size.
• Scan Format appears only when you selected the Scan
Destination to My Documents.
• If you want to scan from the default setting, press Color Start
or Black Start.

8. Scanning begins.
•
•
•

Scanned image is saved in computer's My Documents→ My
Pictures→Dell folder.
You can use Twain driver to scan quickly in Dell Scan
Manager program.
You can also scan by pressing Window's Start→Control
Panel→ Dell Scan Manager→Quick Scan.

SCANNING BY A NETWORK CONNECTION
If you have connected your printer to a network and set up network
parameters correctly, you can scan and send images over the network.

Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up
network parameters using Embedded Web Service.
1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.
2. Click Machine Settings and E-mail Setup.
3. Select IP Address or Host Name.
4. Enter the IP address in dotted decimal notation or as a host name.
5. Enter the server port number, from 1 to 65535.
The default port number is 25.
6. Check the box next to SMTP Requires Authentication to require
authentication.
7. Enter the SMTP server login name and password.

8. Click Apply.
If the authentication method of SMTP server is POP3 before
SMTP, check the box next to SMTP Requires POP3 Before
SMTP Authentication.
a. Enter the IP address in dotted decimal notation or as a host
name.
b. Enter the server port number, from 1 to 65535. The default
port number is 25.

Registering authorized users
1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.
2. Click Machine Settings and User Authentication.
3. Click Add.
4. Select index number corresponding to the location for storing the
entry, from 1 to 50.
5. Enter user name, auth ID, password and e-mail address.
You need to enter the registered user ID and password in the printer
when you start scanning to email from the control panel.
6. Click Apply.

Scanning to Email
You can scan and send an image as an email attachment. You first need to
set up your email account in Embedded Web Service. See "Setting up an
e-mail account" on page 34.
Before scanning, you can set the scan options for your scan job.
See "Changing the settings for each scan job" on page 35.
1. Ensure that your printer is connected to a network.
2. Place a single document face down on the document glass. OR load the
document(s) face up into the ADF.
For details about loading an original. See "Loading originals" on
page 23.
3. Press Scan/Email.
4. Press the left/right arrow until Scan to Email appears on the bottom line
of the display and press OK.
If you registered Auth Id, Password and checked Enable Auth
User in User Authentication on Embedded Web Service, My
Log in ID and Password appear. Enter the Auth Id and Password
for your printer. Go to step 6.
5. When From appears on the top line of the display, enter the sender’s
email address and press OK.
6. When DestinationEmail appears on the top line of the display, enter the
recipient’s email address and press OK.
If you have set up Address Book, you can use a speed button or a speed
email or group email number to retrieve an address from memory.
See "Setting up Address Book" on page 35.
7. To enter additional addresses, press OK when Yes appears and repeat
step 6.
To continue to the next step, press the left/right arrow to select No and
press OK.
8. If the display asks if you want to send the email to your account, press
the left/right arrow to select Yes or No and press OK.
This prompt does not appear if you have activated the Auto Send
To Self option in the email account setup.
9. Enter an email subject and press OK.

34 | Scanning

10. Press the left/right arrow until the file format you want appears and press
OK or Start.
The printer begins scanning and then sends the email.
11. If the printer asks if you want to log off your account, press the left/right
arrow to select Yes or No and press OK.
12. Press Stop/Clear to return to ready mode.

CHANGING THE SETTINGS FOR EACH SCAN
JOB
Your printer provides you with the following setting options to allow you to
customize your scan jobs.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
• Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
To customize the settings before starting a scan job:
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until the scan type you want appears and press
OK.
4. Press the left/right arrow until the scan setting option you want appears
and press OK.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.

CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
1. Press Scan/Email.
2. Press Menu until Scan Setup appears on the bottom line of the display
and press OK.
3. Press OK when Change Default appears.
4. Press the left/right arrow until the scan type you want appears and press
OK.
5. Press the left/right arrow until the scan setting option you want appears
and press OK.
6. Press the left/right arrow until the desired status appears and press OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press Back and
repeat from step 4.
9. Press Stop/Clear to return to ready mode.

SETTING UP ADDRESS BOOK
You can set up Address Book with the email addresses you use frequently
via Embedded Web Service and then easily and quickly enter email
addresses by entering the location numbers assigned to them in Address
Book.

Registering speed email numbers
1. Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.
2. Click Machine Settings and E-mail Setup.
3. Click Local Address Book and Add.
4. Select a location number and enter the user name and e-mail address
you want.
5. Click Apply.
You can also click Import and obtain your address book from your
computer.

Configuring group email numbers
Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.
1. Click Machine Settings and E-mail Setup.
2. Click Group Address Book and Add.
3. Select a group number and enter the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click Apply.

Using Address Book entries
To retrieve an email address, use the following ways:

Speed email numbers
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address
you want.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can search through memory for an entry by pressing Address
Book. See "Searching Address Book for an entry" on page 35.

Group email numbers
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. See "Searching Address Book for an
entry" on page 35.

Searching Address Book for an entry
There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.

Searching sequentially through memory
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
5. Press the left/right arrow until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.

Scanning | 35

Searching with a particular first letter
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press the left/right arrow until ID appears and press OK.
5. Enter the first few letters of the name you want and press OK.
6. Press the left/right arrow until the name you want appears and press
OK.

Printing Address Book
You can check your Address Book settings by printing a list.
1. Press Address Book until Print appears on the bottom line of the
display.
2. Press OK.
3. Press the left/right arrow until the option you want appears and press
OK.
4. Press OK when Yes appears to confirm printing.
The selected information prints out.

36 | Scanning

basic printing
This chapter explains common printing tasks.
This chapter includes:
•

Printing a document

•

Canceling a print job

PRINTING A DOCUMENT
Your printer allows you to print from various Windows, or Macintosh
applications. The exact steps for printing a document may vary depending
on the application you use.
For details about printing, see Software section.

CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer
group in Windows, delete the job as follows:
1. Click the Windows Start menu.
2. For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel → Hardware and Sound →
Printers.
3. Double-click the Dell 1235cn Color Laser MFP icon.
4. From the Document menu, select Cancel.
You can also access this window by simply double-clicking the printer
icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing Stop/Clear on the control
panel.

Basic printing | 37

faxing
This chapter gives you information about using your printer as a fax machine.
This chapter includes:
•
•

Sending a fax
Receiving a fax

•

It is recommended that you to use traditional analog phone services
(PSTN: public switched telephone network) when connecting
telephone lines to use Fax. If you use other Internet services (DSL,
ISDN, VoIP), you can improve the connection quality by using the
Micro-filter. The Micro-filter eliminates unnecessary noise signals and
improves connection quality or Internet quality. Since the DSL Microfilter is not provided with the printer, contact your Internet Service
provider for use on DSL Micro-filter.

1 Line Port
2 Micro filter
3 DSL modem / Telephone line

Fax setup

Adjusting the document settings
Before starting to fax, change the following settings according to your
original’s status to get the best quality.

Resolution
The default document settings produce good results when using typical
text-based originals. However, if you send originals that are of poor
quality, or contain photographs, you can adjust the resolution to produce
a higher quality Fax.
1. Press Fax.
2. Press Menu, and then OK when Fax Feature appears on the bottom
line of the display.
3. Press OK when Resolution appears.
4. Press the left/right arrow until the option you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
Recommended resolution settings for different original document types
are described in the table below:
MODE

SENDING A FAX
Setting the fax header
In some countries, you are required by law to indicate your fax number on
any fax you send. The printer ID, containing your telephone number and
name or company name, will be printed at the top of each page sent from
your printer.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press OK when Machine ID appears.
4. Enter your name or the company name using the number keypad. You
can enter alphanumeric characters using the number keypad, and
include special symbols by pressing the 0 button. For details on how to
enter alphanumeric characters, see "Entering characters using the
number keypad" on page 21.
5. Press OK to save the ID.
6. Press the left/right arrow until Machine Fax No. appears and press OK.
7. Enter your fax number using the number keypad and press OK.
8. Press Stop/Clear to return to ready mode.

RECOMMENDED FOR:

Standard

Originals with normal sized characters.

Fine

Originals containing small characters or thin
lines or originals printed using a dot-matrix
printer.

Superfine

Originals containing extremely fine detail. Super
Fine mode is enabled only if the printer with
which you are communicating also supports the
Super Fine resolution.
•

•

Photo Fax

For memory transmission, Superfine
mode is not available. The resolution
setting is automatically changed to
Fine.
When your printer is set to Superfine
resolution and the fax machine with
which you are communicating does not
support Superfine resolution, the
printer transmits using the highest
resolution mode supported by the other
fax machine.

Originals containing shades of gray or
photographs.

The resolution setting is applied to the current fax job. To change the
default setting, see "Changing the default document settings" on
page 44.

38 | Faxing

Darkness

Confirming a transmission

You can select the default contrast mode to fax your originals lighter or
darker.
1. Press Fax.
2. Press Menu, and then OK when Fax Feature appears on the bottom
line of the display.
3. Press OK when Darkness appears.
4. Press the left/right arrow until the option you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.

When the last page of your original has been sent successfully, the printer
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message
appears on the display. For a list of error messages and their meanings,
see "Understanding display messages" on page 62. If you receive an error
message, press Stop/Clear to clear the message and try to send the fax
again.
You can set your printer to print a confirmation report automatically each
time sending a fax is completed. For further details, see "Send Report" on
page 43.

The darkness setting is applied to the current fax job. To change
the default setting, see "Changing the default document
settings" on page 44.

Sending a fax automatically
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
Ready to Fax appears on the top line of the display.
3. Adjust the resolution and the darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details
about storing and searching for a number, see "Setting up Address
Book" on page 44.
5. Press Color Start or Black Start.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
6. When you have finished, select No at the Another Page? prompt.
After the number is dialed, the printer begins sending the fax when the
receiving fax machine answers.
When you want to cancel a fax job, press Stop/Clear at any time while
sending.

Sending a fax manually
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the resolution and the darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press On Hook Dial. You hear a dial tone.
5. Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details
about storing and searching for a number, see "Setting up Address
Book" on page 44.
6. Press Color Start or Black Start when you hear a high-pitched fax
signal from the remote fax machine.
When you want to cancel a fax job, press Stop/Clear at any time while
sending.

Automatic redialing
When the number you have dialed is busy or there is no answer when you
send a fax, the printer automatically redials the number every three minutes,
up to seven times according to the factory default settings.
When the display shows Retry Redial?, press OK to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear.
To change the time interval between redials and the number of redial
attempts. See "Sending options" on page 43.

Redialing the last number
To redial the number you called last:
1. Press Redial/Pause.
2. When an original is loaded in the ADF, the printer automatically begins
to send.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK. When you have finished,
select No at the Another Page? prompt.

Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to
multiple locations. Originals are automatically stored in memory and sent to
a remote station. After transmission, the originals are automatically erased
from memory. You cannot send a color fax using this feature.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
5. Press the left/right arrow until Multi Send appears and press OK.
6. Enter the number of the first receiving fax machine and press OK.
You can press speed dial numbers or select Group Dial Number using
Address Book Button. For details, see "Setting up Address Book" on
page 44.
7. Enter the second fax number and press OK.
The display asks you to enter another fax number to send the document.
8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.
Once you entered a group dial number, you cannot enter another
group dial numbers anymore.

Faxing | 39

9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
10. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer begins sending the fax to the numbers you entered in the
order in which you entered them.

Sending a delayed fax
You can set your printer to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
5. Press the left/right arrow until Delay Send appears and press OK.
6. Enter the number of the receiving printer using the number keypad.
You can press speed dial numbers or select Group Dial Number using
Address Book Button. For details, see "Setting up Address Book" on
page 44.
7. Press OK to confirm the number. The display asks you to enter another
fax number to which to send the document.
8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.
Once you entered a group dial number, you cannot enter another
group dial numbers anymore.
9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.
10. Enter the job name you want and press OK.
For details on how to enter alphanumeric characters, see "Entering
characters using the number keypad" on page 21.
If you do not want to assign a name, skip this step.
11. Enter the time using the number keypad and press OK, or Black Start.
If you set a time earlier than the current time, the fax will be sent at
that time on the following day.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
12. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer returns to ready mode. The display reminds you that you are
in ready mode and that a delayed fax is set.

Adding pages to a delayed fax
You can add pages to the delayed transmissions previously reserved in
your printer’s memory.
1. Load the originals to be added and adjust document settings.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.

40 | Faxing

3. Press the left/right arrow until Add Page appears and press OK.
4. Press the left/right arrow until the fax job you want appears and
press OK.
When you have finished, select No at the Another Page? prompt.
The printer scans the original into memory and shows the total
number of pages and the number of the added pages.

Canceling a delayed fax
1. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Cancel Job appears and press OK.
3. Press the left/right arrow until the fax job you want appears and
press OK.
4. Press OK when Yes appears.
The selected fax is deleted from memory.

Sending a priority fax
Using the Priority Fax feature, a high priority fax can be sent ahead of
reserved operations. The original is scanned into memory and immediately
transmitted when the current operation is finished. In addition, priority
transmission will interrupt a Multiple Send operation between stations (i.e.,
when the transmission to station A ends, before transmission to station B
begins) or between redial attempts.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
5. Press the left/right arrow until Priority Send appears and press OK.
6. Enter the number of the receiving printer.
You can use speed dial numbers, or group dial numbers.
For details, see "Setting up Address Book" on page 44.
7. Press OK to confirm the number.
8. Enter the job name you want and press OK.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
9. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer shows the number being dialed and begins sending the fax.

RECEIVING A FAX
Changing receiving modes
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Receiving appears and press OK.
4. Press OK when Receive Mode appears.
5. Press the left/right arrow until the fax reception mode you want appears.
• In Fax mode, the printer answers an incoming fax call and
immediately goes into the fax reception mode.
• In Tel mode, you can receive a fax by pressing On Hook Dial and
then Color Start or Black Start. You can also pick up the handset of
the extension phone and then press the remote receive code.
See "Receiving manually using an extension telephone" on page 41.
• In Ans/Fax mode, an answering printer attached to your printer
answers an incoming call, and the caller can leave a message on the
answering printer. If the fax machine senses a fax tone on the line,
the printer automatically switches to Fax mode to receive the fax.
See "Receiving automatically in Ans/Fax mode" on page 41.
• In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone
company service which enables an user to use a single telephone
line to answer several different telephone numbers. For further
details, see "Receiving faxes using DRPD mode" on page 41.
6. Press OK to save your selection.
7. Press Stop/Clear to return to ready mode.
•
•

To use the Ans/Fax mode, attach an answering printer to the EXT
socket on the back of your printer.
If you do not want other people to view your received documents,
you can use secure receiving mode. In this mode, all of the
received faxes are stored in memory. For further details,
see "Receiving in secure receiving mode" on page 42.

Receiving automatically in Fax mode
Your printer is preset to Fax mode at the factory. When you receive a fax,
the printer answers the call on a specified number of rings and automatically
receives the fax.
To change the number of rings, see "Ring to Answer" on page 43.

Receiving manually in Tel mode
You can receive a fax call by pressing On Hook Dial and then pressing
Black Start or Color Start when you hear a fax tone from the remote
printer.
The printer begins receiving a fax and returns to ready mode when the
reception is completed.

Receiving manually using an extension telephone
This features works best when you are using an extension telephone
connected to the EXT socket on the back of your printer. You can receive a
fax from someone you are talking to on the extension telephone without
going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press
the keys *9* on the extension phone. The printer receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the
remote printer, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
wish. For details about changing the code, see "Rcv Start Code" on
page 43.

Receiving automatically in Ans/Fax mode
To use this mode, you must attach an answering printer to the EXT socket
on the back of your printer.
If the caller leaves a message, the answering printer stores the message as
it would normally. If your printer detects a fax tone on the line, it
automatically starts to receive the fax.
•

•
•

If you have set your printer to Ans/Fax mode and your answering
printer is switched off, or no answering printer is connected to EXT
socket, your printer automatically goes into Fax mode after a
predefined number of rings.
If your answering printer has a user-selectable ring counter, set the
printer to answer incoming calls within 1 ring.
If you are in Tel mode (manual reception) when the answering
printer is connected to your printer, you must switch off the
answering printer, or the outgoing message from the answering
printer will interrupt your phone conversation.

Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to
use a single telephone line to answer several different telephone numbers.
The particular number someone uses to call you is identified by different
ringing patterns, which consist of various combinations of long and short
ringing sounds. This feature is often used by answering services who
answer telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
machine can learn the ring pattern you designate to be answered by the fax
machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will be
forwarded to the extension telephone or answering printer plugged into the
EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on
your telephone line by the telephone company. To set up DRPD, you will
need another telephone line at your location, or someone available to dial
your fax number from outside.
To set up the DRPD mode:
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Receiving appears and press OK.
4. Press the left/right arrow until DRPD Mode appears and press OK.
Waiting Ring appears on the display.
5. Call your fax number from another telephone. It is not necessary to
place the call from a fax machine.

Faxing | 41

6. When your printer begins to ring, do not answer the call. The printer
requires several rings to learn the pattern.
When the printer completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
Press OK when DRPD Mode appears and start over from step 4.
7. Press Stop/Clear to return to ready mode.
•
•

DRPD must be set up again if you re-assign your fax number, or
connect the printer to another telephone line.
After DRPD has been set up, call your fax number again to verify
that the printer answers with a fax tone. Then have a call placed to
a different number assigned to that same line to be sure the call is
forwarded to the extension telephone or answering printer plugged
into the EXT socket.

Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the printer is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.

Forwarding faxes
You can forward your incoming and outgoing faxes to another fax machine
or email address.

Forwarding sent faxes to another fax machine
You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the fax numbers you entered.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press OK when Fax appears.
5. Press the left/right arrow until Send Forward appears and press OK.
6. Press the left/right arrow to select On and press OK.
7. Enter the number of the fax machine to which faxes are to be sent
and press OK.
8. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax
machine.

Forwarding sent faxes to email address

Activating secure receiving mode
1. Press Fax.
2. Press Menu and then press OK when Fax Feature appears on the
bottom line of the display.
3. Press the left/right arrow until Secure Receive appears and press OK.
4. Press the left/right arrow until On appears and press OK.
5. Enter a four-digit password you want to use and press OK.
6. Re-enter the password to confirm it and press OK.
7. Press Stop/Clear to return to ready mode.
When a fax is received in secure receiving mode, your printer stores it in
memory and shows Secure Receive to let you know that there is a fax
received.

Printing received faxes
1. Access the Secure Receive menu by following steps 1 through 3 in
“Activating secure receiving mode.”
2. Press the left/right arrow until Print appears and press OK.
3. Enter the four-digit password and press OK.
The printer prints all of the faxes stored in memory.

Deactivating secure receiving mode
1. Access the Secure Receive menu by following steps 1 through 3 in
“Activating secure receiving mode.”
2. Press the left/right arrow until Off appears and press OK.
3. Enter the four-digit password and press OK.
The mode is deactivated and the printer prints all faxes stored in
memory.
4. Press Stop/Clear to return to ready mode.

Receiving faxes in memory
Since your printer is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your printer stores incoming faxes in its memory. Then, as soon as
you finish copying or printing, the printer automatically prints the fax.
Also, your printer receives faxes and stores them in its memory when there
is no paper in the tray or no toner in the installed toner cartridge.

42 | Faxing

You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the email address you entered.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press the left/right arrow until E-mail appears and press OK.
5. Press the left/right arrow until Send Forward appears and press OK.
6. Press the left/right arrow to select On and press OK.
7. Enter your email address and press OK.
8. Enter the email address to which faxes are to be sent and press OK.
9. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified email
address.

Forwarding received faxes to another fax machine
You can set your printer to forward incoming faxes to another fax
number during a specified time period. When a fax arrives at your
printer, it is stored in memory. Then, the printer dials the fax number that
you have specified and sends the fax.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press OK when Fax appears.
5. Press the left/right arrow until Rcv. Forward appears and press OK.
6. Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.
7. Enter the number of the fax machine to which faxes are to be sent
and press OK.
8. Enter the starting time and press OK.
9. Enter the ending time and press OK.
10. Press Stop/Clear to return to ready mode.
Subsequent received faxes will be forwarded to the specified fax
machine.

Forwarding received faxes to email address
You can set your printer to forward incoming faxes to the email address
you entered.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press the left/right arrow until E-mail appears and press OK.
5. Press the left/right arrow until Rcv. Forward appears and press OK.
6. Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.
7. Enter your email address and press OK.
8. Enter the email address to which faxes are to be sent and press OK.
9. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified email
address.

OPTION
Send Report

You can set your printer to print a confirmation
report showing whether a transmission was
successful, how many pages were sent, and
more. The available options are On, Off, and OnError, which prints only when a transmission is
not successful.

Image TCR

This function allows users to know what fax
messages have been sent by showing sent
messages in the transmission report.
The first page of the message is turned into an
image file than is printed on the transmission
report so the users can see what messages have
been sent.
However, you cannot use this function when
sending fax without saving the data in the
memory.

Dial Mode

This setting may not be available depending on
your country. If you cannot reach this option, your
printer does not support this feature.
You can set the dial mode for your printer to either
tone dialling or pulse dialling. If you have a public
telephone system or a private branch
exchange(PBX) system, you may need to select
Pulse. Contact your local telephone company if
you are not sure which dial mode to use.
If you select Pulse, some phone system features
might not be available. It can also take longer to
dial a fax or phone number.

FAX SETUP
Changing the fax setup options
Your printer provides you with various user-selectable options for setting up
the fax system. You can change the default settings for your preferences
and needs.
To change the fax setup options:
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow to select Sending or Receiving and press OK.
4. Press the left/right arrow until the menu item you want appears and
press OK.
5. Press the left/right arrow until the desired status appears or enter the
value for the option you have selected, and press OK.
6. If necessary, repeat steps 4 through 5.
7. Press Stop/Clear to return to ready mode.

Receiving options
OPTION

Redial Times

DESCRIPTION
You can specify the number of redial attempts. If
you enter 0, the printer will not redial.

Redial Term

Your printer can automatically redial a remote fax
machine if it was busy. You can set an interval
between attempts.

Prefix Dial

You can set a prefix of up to five digits. This
number dials before any automatic dial number is
started. It is useful for accessing a PABX
exchange.

ECM Mode

This mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any
other ECM-equipped fax machine. Sending a fax
using ECM may take more time.

DESCRIPTION

Receive Mode

You can select the default fax receiving mode. For
details on receiving faxes in each mode, see
"Changing receiving modes" on page 41.

Ring to Answer

You can specify the number of times the printer
rings before answering an incoming call.

Stamp Rcv
Name

This option allows the printer to automatically print
the page number, and the date and time of
reception at the bottom of each page of a
received fax.

Rcv Start Code

This code allows you to initiate fax reception from
an extension phone plugged into the EXT socket
on the back of the printer. If you pick up the
extension phone and hear fax tones, enter the
code. It is preset to *9* at the factory.

Auto Reduction

When receiving a fax containing pages as long as
or longer than the paper loaded in the paper tray,
the printer can reduce the size of the original to fit
the size of the paper loaded in the printer. Turn on
this feature if you want to automatically reduce an
incoming page.
With this feature set to Off, the printer cannot
reduce the original to fit onto one page. The
original will be divided and printed in actual size
on two or more pages.

Sending options
OPTION

DESCRIPTION

Faxing | 43

OPTION
Discard Size

DESCRIPTION
When receiving a fax containing pages as long as
or longer than the paper in your printer, you can
set the printer to discard a specific length from the
end of the received fax. The printer will print the
received fax on one or more sheets of paper,
minus the data that would have been on the
specified discard segment.
When the received fax contains pages larger than
the paper in your printer, and Auto Reduction
has been turned on, the printer will reduce the fax
to fit on the existing paper, and nothing will be
discarded.

Junk Fax Setup

This setting may not be available depending on
your country. Using this feature, the system will
not accept faxes sent from remote stations whose
numbers are stored in the memory as junk fax
numbers. This feature is useful for blocking any
unwanted faxes.
When you turn on this feature, you can access the
following options to set junk fax numbers.
• Add: Allows you to set up to 10 fax numbers.
• Delete: Allows you to delete the desired junk
fax number. If you select Delete All, Allows
you to delete all junk fax numbers.

DRPD Mode

This mode enables a user to use a single
telephone line to answer several different
telephone numbers. In this menu, you can set the
printer to recognize which ring patterns to answer.
For details about this feature, see "Receiving
faxes using DRPD mode" on page 41.

Changing the default document settings
The fax options, including resolution and darkness, can be set to the most
frequently used modes. When you send a fax, the default settings are used
if they are not changed by using the corresponding button and menu.
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Change Default appears and press OK.
4. Press OK when Resolution appears.
5. Press the left/right arrow until the resolution you want appears and press
OK.
6. Press the left/right arrow until Darkness appears and press OK.
7. Press the left/right arrow until the darkness you want appears and press
OK.
8. Press Stop/Clear to return to ready mode.

Printing sent fax report automatically
You can set the printer to print a report with detailed information about the
previous 50 communication operations, including time and dates.
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Auto Report appears and press OK.
4. Press the left/right arrow until On appears and press OK.
5. Press Stop/Clear to return to ready mode.

44 | Faxing

Setting up Address Book
You can set up Address Book with the fax numbers you use most
frequently. Your printer provides you with the following features for setting
up Address Book:
• Speed/Group dial numbers
Before beginning to store fax numbers, ensure that your printer is in
Fax mode.

Speed dial numbers
You can store up to 240 frequently-used fax numbers in speed dial
numbers.

Registering a speed dial number
1. Press Fax.
2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
3. Press OK when Speed Dial appears.
4. Enter a speed dial number between 0 and 239 and press OK.
If an entry is already stored in the number you choose, the display
shows the name to allow you to change it. To start over with another
speed dial number, press Back.
5. Enter the name you want and press OK.
For details on how to enter alphanumeric characters, see "Entering
characters using the number keypad" on page 21.
6. Enter the fax number you want and press OK.
7. Press Stop/Clear to return to ready mode.

Editing speed dial numbers
1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
2. Press OK when Speed Dial appears.
3. Enter the speed dial number you want to edit and press OK.
4. Change the name and press OK.
5. Change the fax number and press OK.
6. Press Stop/Clear to return to ready mode.

Using speed dial numbers
When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.
• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.
• For a two- or three-digit speed dial number, press the first digit
button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address
Book. See "Searching Address Book for an entry" on page 45.

Group dial numbers
If you frequently send the same document to several destinations, you
can group these destinations and set them under a group dial number.
You can then use a group dial number to send a document to all of the
destinations within the group. You can set up to 200 (0 through 199)
group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number
1. Press Fax.
2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
3. Press the left/right arrow until Group Dial appears and press OK.
4. Enter a group dial number between 0 and 199 and press OK.
5. Enter the name you want and press OK.

6.
7.
8.
9.

Enter a speed dial number and press OK.
Press OK when speed dial information appears correctly.
Press OK when Yes appears.
Repeat steps 5 and 6 to include other speed dial numbers into the
group.
10. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
11. Press Stop/Clear to return to ready mode.

Editing a group dial number
You can delete a specific entry from a group or add a new number to the
selected group.
1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
2. Press the left/right arrow until Group Dial appears and press OK.
3. Enter the group dial number you want to edit and press OK.
4. Enter the name you want to edit and press OK.
5. Enter the speed dial number you want to add or delete and press
OK.
If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete?
appears.
6. Press OK to add or delete the number.
7. Press OK when Yes appears to add or delete more numbers and
repeat steps 4 and 5.
8. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
9. Press Stop/Clear to return to ready mode.

6. Press the left/right arrow until the name you want appears and press
OK.

Deleting a Address Book entry
You can delete entries in Address Book one by one.
1. Press Address Book until Delete appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until the number category you want
appears and press OK.
3. Press the left/right arrow until the searching method you want
appears and press OK.
Select Search All to search for an entry by scanning through all
entries in Address Book.
Select Search ID to search for an entry by the first few letters of the
name.
4. Press the left/right arrow until the name you want appears and press
OK.
Or, enter the first letters and press OK. Press the left/right arrow until
the name you want appears and press OK.
5. Press OK.
6. Press OK when Yes appears to confirm the deletion.
7. Press Stop/Clear to return to ready mode.

Printing Address Book
1. You can check your Address Book settings by printing a list.
1. Press Address Book until Print appears on the bottom line of the
display.
2. Press OK. A list showing your speed button settings, and speed dial
and group dial entries prints out.

Using group dial numbers
To use a group dial entry, you need to search for and select it from
memory.
When you are prompted to enter a fax number while sending a fax,
press Address Book. See below.

Searching Address Book for an entry
There are two ways to search for a number in memory. You can either
scan from A to Z sequentially, or you can search by entering the first
letters of the name associated with the number.

Searching sequentially through the memory
1. If necessary, press Fax.
2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
5. Press the left/right arrow until the name and number you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.

Searching with a particular first letter
1. If necessary, press Fax.
2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press the left/right arrow until ID appears and press OK.
5. Enter the first few letters of the name you want and press OK.

Faxing | 45

using USB memory device
This chapter explains how to use a USB memory device with your printer.
This chapter includes:
•
•
•
•

About USB memory
Plugging in a USB memory device
Scanning to a USB memory device
Printing from a USB memory device

ABOUT USB MEMORY

•
•
•

Backing up data
Managing USB memory
Printing directly from a digital camera

Insert a USB memory device into the USB connector on the front of your
printer.

USB memory devices are available with a variety of memory capacities to
give you more room for storing documents, presentations, downloaded
music and videos, high resolution photographs, or whatever other files you
want to store or move.
You can do the following on your printer using a USB memory device:
• Scan documents and save them on a USB memory device.
• Print data stored on a USB memory device.
• Back up Address Book/ Phone Book entries and the system settings
of your printer.
• Restore backup files to the printer’s memory.
• Format the USB memory device.
• Check the available memory space.

PLUGGING IN A USB MEMORY DEVICE
The USB connector on the front of your printer is designed for USB V1.1
and USB V2.0 memory devices. Your printer supports USB memory devices
with FAT16/FAT32 and sector size of 512 bytes.
Check your USB memory device’s file system from your dealer.
You must use only an authorized USB memory device with an A plug type
connector.

•
•

Do not remove the USB memory device while the printer is in
operation, or writing to or reading from USB memory. The printer
warranty does not cover damage caused by user’s misuse.
If your USB memory device has certain features, such as security
settings and password settings, your printer may not automatically
detect it. For details about these features, see the documentation
that came with your device.

SCANNING TO A USB MEMORY DEVICE
You can scan a document and save the scanned image onto a USB
memory device. There are two ways of doing this: you can scan to the
device using the default settings, or you can customize your own scan
settings.
Use only a metal-shielded USB memory device.

Scanning
1. Insert a USB memory device into the USB connector on your printer.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Press Scan/Email.
4. Press OK when Scan to USB appears on the bottom line of the display.
5. Press Color Start or Black Start when Ready to Scan to USB
appears.
Regardless of the button you press, the color mode is decided as
customized. See “Customizing Scan to USB” on page 47.
Your printer begins scanning the original, and then asks if you want to
scan another page.

46 | Using USB memory device

6. Press OK when Yes appears to scan more pages. Load an original and
press Color Start or Black Start.
Regardless of the button you press, the color mode is decided as
customized. See “Customizing Scan to USB” on page 47.
Otherwise, press the left/right arrow to select No and press OK.
After scanning is complete, you can remove the USB memory device from
the printer.

Customizing Scan to USB
You can specify image size, file format, or color mode for each scanning to
USB job.
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
3. Press OK when USB Feature appears.
4. Press the left/right arrow until the setting option you want appears and
press OK.
You can set the following options:
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode. If you select Mono in this option,
you cannot select JPEG in Scan Format.
• Scan Format: Sets the file format in which the image is to be saved.
When you select TIFF or PDF, you can select to scan multiple
pages. If you select JPEG in this option, you cannot select Mono in
Scan Color.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.
You can change the default scan settings. For details, see "Changing the
default scan settings" on page 35.

PRINTING FROM A USB MEMORY DEVICE
You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, and PRN files.
Direct Print option supported file types:
• PRN: Only files created by provided driver with your printer are
compatible.
• PRN files can be created by selecting the Print to file check box when
you print a document. The document will be saved as a PRN file, rather
than printed on paper. Only PRN files created in this fashion can be
printed directly from USB memory. See Software section to learn how to
create a PRN file.
• BMP: BMP Uncompressed
• TIFF: TIFF 6.0 Baseline
• JPEG: JPEG Baseline

To print a document from a USB memory device:

4. If you selected a file, skip to the next step.
If you selected a folder, press the left/right arrow until the file you want
appears.
5. Press the left/right arrow to select the number of copies to be printed or
enter the number.
6. Press OK, Color Start or Black Start to start printing the selected file.
There are two types of mode as following:
• OK or Color Start: Color print
• Black Start: Black and White print
After printing the file, the display asks if you want to print another job.
7. Press OK when Yes appears to print another job, and repeat from step
2.
Otherwise, press the left/right arrow to select No and press OK.
8. Press Stop/Clear to return to ready mode.

BACKING UP DATA
Data in the printer’s memory can be accidentally erased due to power failure
or storage failure. Backup helps you protect your Address Book entries
and the system settings by storing them as backup files on a USB memory
device.

Backing up data
1. Insert the USB memory device into the USB connector on your printer.
2. Press Menu until System Setup appears on the bottom line of the
display and press OK.
3. Press OK when Machine Setup appears.
4. Press the left/right arrow until Export Setting appears and press OK.
5. Press the left/right arrow until the option you want appears.
• Address Book: Backs up all Address Book entries.
• Setup Data: Backs up all system settings.
6. Press OK to begin backing up the data.
The data is backed up to the USB memory.
7. Press Stop/Clear to return to ready mode.

Restoring data
1. Insert the USB memory device on which the backup data is stored in to
the USB connector.
2. Press Menu until System Setup appears on the bottom line of the
display and press OK.
3. Press OK when Machine Setup appears.
4. Press the left/right arrow until Import Setting appears and press OK.
5. Press the left/right arrow until the data type you want appears and press
OK.
6. Press the left/right arrow until the file containing the data you want to
restore appears and press OK.
7. Press OK when Yes appears to restore the backup file to the printer.
8. Press Stop/Clear to return to ready mode.

1. Insert a USB memory device into the USB connector on your printer. If
one has already been inserted, press Direct USB.
2. Press OK when USB Print appears.
Your printer automatically detects the device and reads data stored on it.
3. Press the left/right arrow until the folder or file you want appears and
press OK.
If you see D in the front of a folder name, there are one or more files or
folders in the selected folder.

Using USB memory device | 47

MANAGING USB MEMORY

PRINTING DIRECTLY FROM A DIGITAL CAMERA

You can delete image files stored on a USB memory device one by one or
all at once by reformatting the device.
After deleting files or reformatting a USB memory device, files cannot
be restored. Therefore, confirm that you no longer need the data
before deleting it.

This printer supports the PictBridge feature. You can print images directly
from any PictBridge-compatible device, such as a digital camera, camera
phone, and camcorder. You do not need to connect it to a computer.
1. Turn on the printer.
2. Connect your PictBridge-compatible device to the USB connector on the
front of the printer using the USB cable supplied with the device.
3. Send an order to print images from the PictBridge-compatible device.

Deleting an image file
1.
2.
3.
4.
5.

Insert the USB memory device into the USB connector on your printer.
Press Direct USB.
Press the left/right arrow until File Manage appears and press OK.
Press OK when Delete appears.
Press the left/right arrow until the folder or file you want appears and
press OK.
If you see D in the front of a folder name, there are one or more
files or folders in the selected folder.

If you selected a file, the display shows the size of the file for about
2 seconds. Go to the next step.
If you selected a folder, press the left/right arrow until the file you want to
delete appears and press OK.
6. Press OK when Yes appears to confirm your selection.
7. Press Stop/Clear to return to ready mode.

Formatting a USB memory device
1.
2.
3.
4.
5.
6.

Insert the USB memory device into the USB connector on your printer.
Press Direct USB.
Press the left/right arrow until File Manage appears and press OK.
Press the left/right arrow until Format appears and press OK.
Press OK when Yes appears to confirm your selection.
Press Stop/Clear to return to ready mode.

Viewing the USB memory status
You can check the amount of memory space available for scanning and
saving documents.
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until Check Space appears and press OK.
The available memory space appears on the display.
4. Press Stop/Clear to return to the ready mode.

48 | Using USB memory device

•
•
•

Detailed information on how to print an image from a camera with
PictBridge feature, see to the manual provided with your camera.
Index print not support.
Date or file name printing is not supported.

maintenance
This chapter provides information for maintaining your printer and the toner cartridge.
This chapter includes:
•
•
•
•
•

•
•
•
•
•

Printing reports
Clearing memory
Cleaning your printer
Maintaining the cartridge
Replacing the toner cartridge

PRINTING REPORTS

Printing a report

Your printer can provide various reports with useful information you will
need. The following reports are available:
Some reports may not appear in the display depending on options or
models. If so, it is not applicable to your printer.
REPORT/LIST
Configuration

Replacing the imaging unit
Replacing the waste toner container
Maintenance parts
Managing your printer from the website
Checking the printer’s serial number

DESCRIPTION
This list shows the status of the user-selectable
options. You may print this list to confirm your
changes after changing settings.

Supplies Info

This list shows the current status of consumables
in your printer.

Address Book

This list shows all of the fax numbers and email
addresses currently stored in the printer’s memory.

Send Report

This report shows the fax number, the number of
pages, the elapsed time of the job, the
communication mode, and the communication
results for a particular fax job.
You can set up your printer to automatically print a
transmission confirmation report after each fax job.
See "Sending options" on page 43.

Sent Report

This report shows information on the faxes and
emails you have recently sent.
You can set the printer to automatically print this
report for every 50 communications. See "Sending
options" on page 43.

Fax RCV Report

This report shows information on the faxes you
have recently received.

Schedule Jobs

This list shows the documents currently stored for
delayed faxes along with the starting time and type
of each operation.

Junk Fax Report

This list shows the fax numbers specified as junk
fax numbers. To add or delete numbers to or from
this list, access the Junk Fax Setup menu.
See "Receiving options" on page 43.

Network Info.

This list shows information on your printer’s
network connection and configuration.

User Auth List

This list shows authorized users who are allowed to
use the email function.

1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Report appears and press OK.
3. Press the left/right arrow until the report or list you want to print appears
and press OK.
To print all reports and lists, select All Report.
4. Press OK when Yes appears to confirm printing.
The selected information prints out.

ADJUSTING THE COLOR CONTRAST
Color menu allows you to adjust the color setting.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Maintenance appears.
3. Press the left/right arrow until Color appears and press OK.
4. Press OK when Custom Color appears.
5. Press the left/right arrow until the color menu you want appears on
display and press OK.
Default optimizes color automatically. Manual Adjust allows you to
manually adjust the color contrast for each cartridge. Default setting is
recommended for getting best color quality.
If you have moved the printer, it is strongly recommended to operate
this menu manually.
6. Press Stop/Clear to return to ready mode.

Maintenance | 49

CLEARING MEMORY

CLEANING YOUR PRINTER

You can selectively clear information stored in your printer’s memory.
Before clearing the memory, ensure that all fax jobs have been
completed, or you will lose those jobs.

To maintain print and scan quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print and scan quality
problems occur.

1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Clear Setting appears and press OK.
3. Press the left/right arrow until the item you want to clear appears.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your printer.
OPTIONS

DESCRIPTION

•
•

Cleaning the cabinet of the printer with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.
If your printer or its surrounding is contaminated with toner, it is
recommended that you to use cloth or tissue dampened with
water to clean it. If you use a vacuum cleaner, toner blown into the
air may be harmful.

Cleaning the outside

All Settings

Clears all of the data stored in memory and resets all
of your settings to the factory default.

Clean the cabinet of the printer with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or
into the printer.

Fax Setup

Restores all of the fax options to the factory default.

Cleaning the inside

Copy Setup

Restores all of the copy options to the factory
default.

Scan Setup

Restores all of the scan options to the factory
default.

System Setup

Restores all of the system options to the factory
default.

Network Setup

Restores all of the network options to the factory
default.

Address Book

Clears all of the fax number and email address
entries stored in memory.

Sent Report

Clears all records of sent faxes and emails.

Fax RCV Report

Clears all records of received faxes.

4.
5.
6.
7.

Press OK when Yes appears.
Press OK again to confirm clearing.
Repeat steps 3 through 5 to clear another item.
Press Stop/Clear to return to ready mode.

50 | Maintenance

During the printing process, paper, toner, and dust particles can accumulate
inside the printer. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the printer clears or
reduces these problems.
1. Turn the printer off and unplug the power cord. Wait for the printer to
cool down.
2. Using the handle, completely open the front cover.

3. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.

4. Pull the waste toner container out of the printer using its handle.

7. Holding the groove on the front of the imaging unit, push the imaging
unit in to the printer.

5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.
8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.

•
•
•

Do not touch the green surface, the imaging unit with your hands
or any other material.
Be careful not to scratch the surface of the imaging unit
If you leave the front cover open for more than a few minutes, the
imaging unit can be exposed to light. This will cause damage to
the imaging unit. Close the front cover if the installation needs to
be halted for any reason.

9. Slide the four toner cartridges back into the printer.

6. With a dry lint-free cloth, wipe away any dust and spilled toner from the
toner cartridges area and their cavities.

10. Reinstall all the compartments into the printer, and close the front cover.
•
•

If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Do not use hot water as it sets the toner onto the
fabric.
If your printer or its surrounding is contaminated with toner, it is
recommend that you use a cloth or tissue dampened with water to
clean it. If you use a vacuum cleaner, toner blown into the air
might be harmful to you.

If the front cover is not completely closed, the printer will not operate.
11. Plug in the power cord and turn the printer on

After cleaning, let the printer to dry completely.

Maintenance | 51

Cleaning the scan unit

7. Push the ADF sheet back into the printer smoothly.

Keeping the scan unit clean helps ensure the best possible copies. It is
recommended that you clean the scan unit at the start of each day and
during the day, as needed.
1. Slightly dampen a soft lint-free cloth or paper towel with water.
2. Open the scanner lid.
3. Wipe the surface of the scanner glass until it is clean and dry.

1
2
3
4

White sheet
ADF Sheet
Scanner glass
Scanner lid

4. Wipe the underside of the scanner lid and white sheet until it is clean
and dry.
5. Push the ADF sheet with any tool such as tweezers carefully.

6. Hold the edge of the ADF sheet, and wipe both sides of the ADF sheet
until it is clean and dry.

52 | Maintenance

8. Close the scanner lid.

MAINTAINING THE CARTRIDGE

3. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.

Toner cartridge storage
To get the most from the toner cartridge, keep the following guidelines in
mind:
• Do not remove the toner cartridge from its package until it is ready for
use.
• Do not refill the toner cartridge. The printer warranty does not cover
damage caused by using a refilled cartridge.
• Store toner cartridges in the same environment as your printer.

Expected cartridge life
The life of the toner cartridge yield depends on the amount of toner that print
jobs require. The actual number may also be different depending on the
print density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and media
size. If you print a lot of graphics, you may need to change the cartridge
more often.

If toner gets on your clothing, wipe it off with a dry
cloth and wash it in cold water. Do not use hot water as it sets the
toner onto the fabric.

4. Slide the four toner cartridges back into the printer.

Redistributing toner
When a toner is low, faded or light areas may appear. It is possible that
colored images may be printed with incorrect colors due to flawed mixing of
toner colors when one of the colored toner cartridges is low on toner. You
can temporarily improve print quality by redistributing the toner.
• The toner-related message saying that the toner is low may appear on
the display.
1. Using the handle, completely open the front cover.

5. Close the front cover. Ensure that the cover is securely latched.
If the front cover is not completely closed, the printer will not
operate.

2. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.

REPLACING THE TONER CARTRIDGE
The printer uses four colors and has a different toner cartridge for each one:
yellow (Y), magenta (M), cyan (C), and black (K).
• The status LED and the toner-related message on the display indicates
which toner cartridge should be replaced.
• Incoming faxes are saved in memory.
Also, the Dell Toner Management System™ program window appears on
the computer indicating you to replace the cartridge.
At this stage, the toner cartridge needs to be replaced. Check the type of
toner cartridge for your printer. (See "Ordering supplies" on page 71.)
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.

Maintenance | 53

3. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.

7. Ensure that the color of the toner cartridge matches the color slot and
then grasp the handles on the toner cartridge. Insert the cartridge until it
clicks into place.

8. Close the front cover. Ensure the cover is securely latched, and then
turn the printer on.
4. Take a new toner cartridge out of its package.

•

Do not use sharp objects, such as a knife or scissors, to open
the toner cartridge package. You could damage the surface of
the toner cartridge.

5. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.

6. Place the toner cartridge on a flat surface, as shown, and remove the
protecting cover.

If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Do not use hot water as it sets the toner onto the
fabric.

54 | Maintenance

If the front cover is not completely closed, the printer will not
operate.

REPLACING THE IMAGING UNIT

5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.

When the life span of the imaging unit has expired, the Dell Toner
Management System™ program window appears on the computer,
indicating the imaging unit needs to be replaced. If the imaging unit is not
replaced, your printer fails to print.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.

6. Take a new imaging unit out of its package. Remove the protective
devices on both sides of the imaging unit and the paper protecting the
surface of the imaging unit.
3. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.

•
•
•

4. Pull the waste toner container out of the printer using its handle.

Do not use sharp objects, such as a knife or scissors, to open the
imaging unit package. You could damage the surface of the
imaging unit.
Be careful not to scratch the surface of the imaging unit.
To prevent damage, do not expose the imaging unit to light for
more than a few minutes. Cover it with a piece of paper to protect
it if necessary.

7. Holding the groove on the front of the imaging unit, push imaging unit
into the printer.

Maintenance | 55

8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.

REPLACING THE WASTE TONER CONTAINER
When the life span of the waste toner container has expired, the Dell Toner
Management System™ program window appears on the computer,
indicating the waste toner container needs to be replaced. If the waste toner
container is not replaced, your printer fails to print.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.

9. Slide the four toner cartridges back into the printer.

3. Pull the waste toner container out of the printer using its handle.

10. Close the front cover firmly.
If the front cover is not completely closed, the printer will not operate.
Please ensure all toner cartridges are installed properly. If any toner
cartridge is installed improperly, the front cover does not close.
11. Turn the printer on.
It may takes few minutes for your printer to get ready.

Ensure that you lay the waste toner container on a flat surface so that
the toner does not spill.
4. Remove the container’s cap from the container as shown below, and
use it to close the waste toner container opening.

Do not tilt or turn over the container.
5. Take a new waste toner container out of its package.

56 | Maintenance

6. Insert the new container into position and then push it to ensure that it is
firmly seated in place.

•
•

ADF Scan: Displays the number of pages scanned using the ADF.
Platen Scan: Displays the number of pages scanned using the
scanner glass.
• Imaging Unit, Transfer Belt, Fuser, TransferRoller, Tray1
Roller: displays the number of pages printed each item.
5. If you selected to print a supply information page, press OK to confirm.
6. Press Stop/Clear to return to ready mode.

MANAGING YOUR PRINTER FROM THE
WEBSITE

7. Close the front cover firmly.
If the front cover is not completely closed, the printer will not operate.
8. Turn the printer on.

To access Embedded Web Service:

MAINTENANCE PARTS
To avoid print quality and paper feed problems resulting from worn parts,
and to maintain your printer in top working condition, the following items will
need to be replaced after the specified number of pages, or when the life
span of each item has expired.
ITEMS

If you have connected your printer to a network and set up TCP/IP network
parameters correctly, you can manage the printer via Dell’s Embedded
Web Service, an embedded web server. Use Embedded Web Service to:
• View the printer’s device information and check its current status.
• Change TCP/IP parameters and set up other network parameters.
• Change the printer properties.
• Set the printer to send email notifications to let you know the printer’s
status.
• Get support for using the printer.

YIELD (AVERAGE)

Fuser unit

Approx. 100,000 black pages or
25,000 color pages

Transfer roller

Approx. 100,000 pages

Transfer unit (ITB)

Approx. 100,000 black pages or
25,000 color pages

Pick-up roller

Approx. 50,000 pages

It is highly recommended that this maintenance be performed by an
authorized service provider, dealer, or the retailer where you purchased the
printer. The warranty does not cover the replacement of the maintenance
parts after their lifespan.
The battery inside the printer is a service component. Do not change
it by yourself.
There is a risk of explosion if battery is replaced by an incorrect type.
Dispose used batteries according to the instructions.

1. Start a web browser, such as Internet Explorer, from Windows.
2. Enter the printer’s IP address (http://xxx.xxx.xxx.xxx) in the address field
and press the Enter key or click Go.
Your printer’s embedded website opens.

CHECKING THE PRINTER’S SERIAL NUMBER
When you call for service or register as a user on the Dell website, the
printer’s serial number may be required.
You can identify the serial number by taking the following steps:
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Maintenance appears and press OK.
3. Press the left/right arrow until Serial Number appears and press OK.
4. Your printer's serial number appears.
5. Press Stop/Clear to return to ready mode.

Checking replaceables
If you experience frequent paper jams or printing problems, check the
number of pages the printer has printed or scanned. Replace the
corresponding parts, if necessary.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Maintenance appears and press OK.
3. Press the left/right arrow until Supplies Life appears and press OK.
4. Press the left/right arrow until the item you want appears and press OK.
• Supplies Info: Prints the supply information page.
• Total: Displays the total number of pages printed.

Maintenance | 57

troubleshooting
This chapter gives helpful information about what to do if you encounter an error.
This chapter includes:
•
•
•

Tips for avoiding paper jams
Clearing document jams
Clearing paper jams

•
•

TIPS FOR AVOIDING PAPER JAMS

Understanding display messages
Solving other problems

3. Pull the jammed paper gently out of the ADF.

By selecting the correct media types, most paper jams can be avoided.
When a paper jam occurs, follow the steps outlined on page 58.
• Follow the procedures on page 28. Ensure that the adjustable guides
are positioned correctly.
• Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside of the tray.
• Do not remove paper from the tray while your printer is printing.
• Flex, fan, and straighten paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in a tray.
• Use only recommended print media. (See "Setting the paper size and
type" on page 29.)
• Ensure that the recommended side of the print media is facing up in the
tray and manual feeder.
This illustration may differ from your printer depending on its
model.

CLEARING DOCUMENT JAMS
When an original jams while passing through the ADF, [Document Jam]
appears on the display.
1. Remove any remaining pages from the ADF.
2. Open the ADF cover.

4. Close the ADF cover. Then load the removed page(s), if any, back into
the ADF.
To prevent document jams, use the scanner glass for thick, thin, or
mixed paper-type originals.

Exit misfeed
1. Remove any remaining pages from the ADF.
2. Seize the misfeed paper, and remove the paper from the document
output tray by carefully pulling it to the right using both hands.

1 ADF cover

3. Load the removed pages back into the ADF.

58 | Troubleshooting

Roller misfeed

In the tray 1

1. Open the scanner lid.
2. Seize the misfeed paper, and remove the paper from the feed area by
carefully pulling it to the right using both hands.

1. Open and close the front cover. The jammed paper is automatically
ejected from the printer.
If the paper does not exit, go to the next step.
2. Pull the tray 1 out of the printer.

3. Remove the jammed paper by gently pulling it straight out.

3. Close the scanner lid. Then load the removed pages back into the ADF.

CLEARING PAPER JAMS
When a paper jam occurs, the warning message appears on the display
screen. Refer to the table below to locate and clear the paper jam.
MESSAGE

LOCATION OF JAM

GO TO

Paper Jam 0
Open/Close Door

In the paper feed area
and inside the printer

See "In the tray 1" on
page 59, "In the fuser
unit area" on page 59.

Paper Jam 1
Check Inside

Inside the printer

See "In the tray 1" on
page 59, "In the fuser
unit area" on page 59.

Paper Jam 2
Check Inside

Inside the printer and in
the fuser area

See "In the tray 1" on
page 59, "In the fuser
unit area" on page 59.

Some messages may not appear in the display depending on options
or models.
To avoid tearing the paper, pull the jammed paper out gently and
slowly. Follow the instructions in the following sections to clear the
jam.

If the paper does not move when you pull, or if you do not see the paper
in this area, check the paper exit area. See "In the paper exit area" on
page 60.
4. Insert the tray 1 into the printer until it snaps into place. Printing
automatically resumes.

In the fuser unit area
If paper is jammed in the fuser unit area, perform the following steps to
release the jammed paper.
1. Open the scan unit.

Troubleshooting | 59

2. Open the inner cover.

In the paper exit area
1. Open and close the front cover. The jammed paper is automatically
ejected from the printer.
2. Gently pull the paper out of the output tray.

3. Carefully take the jammed paper out of the printer.
If you do not see the jammed paper or if there is any resistance when
you pull, stop and go to the next step.
3. Open the rear cover.
4. If you see the jammed paper, pull it straight up. Skip to step 8.

Do not touch the fuser inside the inner cover. It is hot and could
cause burns! The fuser's operating temperature is 180°C (356°F).
Take care when removing paper from the printer.
4. Close the inner cover.
5. Lower down the scan unit gently and slowly until it is completely closed.
Ensure that it is securely latched.
Be careful not to pinch your fingers!

If you still do not see the paper, go to the next step.
5. Pull up the fuser lever.

1 fuser lever

If the scan unit is not completely closed, the printer will not
operate.

60 | Troubleshooting

6. Open the scan unit.

9. Pull down the fuser lever.

7. Carefully take the jammed paper out of the printer.
10. Close the rear cover. Printing automatically resumes.

8. Lower down the scan unit gently and slowly until it is completely closed.
Ensure that it is securely latched.
Be careful not to pinch your fingers!

Troubleshooting | 61

UNDERSTANDING DISPLAY MESSAGES
Messages appear on the control panel display to indicate the printer’s status
or errors. Refer to the tables below to understand the messages’ meaning
and correct the problem if necessary. Messages and their meanings are
listed in alphabetical order.
•
•
•

MESSAGE

MEANING

SUGGESTED
SOLUTIONS

ADC Not
Confirm Error

A problem has
occurred in the ADC
in the printer.

Turn the power switch
off and on. If the problem
persists, call for service.

Cancel?
W Yes X

Your printer’s memory
has become full while
trying to store an
original into memory.

To cancel the fax job,
press the OK button to
accept Yes.
If you want to send those
pages that have been
successfully stored,
press the OK button to
accept No. You should
send the remaining
pages later, when
memory is available.

[COMM. Error]

The printer has a
communication
problem.

Ask the sender to try
again.

Connection Error

Connection with the
SMTP server failed.

Check the server
settings and the network
cable.

Data Read Fail
Check USB Mem.

Time expired while
reading data.

Try again.

Data Write Fail
Check USB Mem.

Storing to the USB
memory failed.

Check the available USB
memory space.

Deve Home Sensor
Error

There is a problem in
the fuser unit.

Turn the power switch
off and on. If the problem
persists, call for service.

[Document Jam]

The loaded original
has jammed in the
ADF.

Clear the jam.
See "Clearing document
jams" on page 58.

Door Open

The front cover or rear
cover is not securely
latched.

Close the cover until it
locks into place.

Enter Again

You entered an
unavailable item.

Enter the correct item
again.

File Format
Not Supported

The selected file
format is not
supported.

Use the correct file
format.

62 | Troubleshooting

SUGGESTED
SOLUTIONS

Group Not
Available

You have tried to
select a group location
number where only a
single location
number can be used,
such as when adding
locations for a Multiple
Send operation.

Use a speed dial number
or dial a number
manually using the
number keypad.

Install
Imaging Unit

The imaging unit is
not installed.

Install the imaging unit.

Install Toner
T

The toner cartridge is
not installed.

Install the toner
cartridge.

Invalid Toner
T

The toner cartridge
you have installed is
not for your printer.

Install the a Dell-genuine
toner cartridge designed
for your printer.

[Incompatible]

The printer has
received a fax from a
source which is
registered as a junk
fax.

The received fax data
will be deleted.
Reconfirm junk fax
setup. See "Receiving
options" on page 43.

IP Conflict

The network IP
address you have set
is being used by
someone else.

Check the IP address
and reset it if necessary.
See "Setting up the
network" on page 18.

Line Busy

The receiving fax
machine did not
answer or the line is
already engaged.

Try again after a few
minutes.

[Line Error]

Your printer cannot
connect with the
receiving fax machine
or has lost contact
because of a problem
with the phone line.

Try again. If the problem
persists, wait an hour or
so for the line to clear
and try again.
Or, turn the ECM mode
on. See "Sending
options" on page 43.

Low Heat Error
Cycle Power

There is a problem in
the fuser unit.

Turn the power switch
off and on. If the problem
persists, call for service.

LSU Motor Error
Cycle Power

A problem has
occurred in the LSU
(Laser Scanning Unit.)

Turn the power switch
off and on. If the problem
persists, call for service.

LSU Hsync Error
Cycle Power

A problem has
occurred in the LSU
(Laser Scanning Unit.)

Turn the power switch
off and on. If the problem
persists, call for service.

Mail Exceeds
Server Support

The mail size is larger
than the supported
size by SMTP server.

Divide your mail or
reduce the resolution.

Main Motor
Locked

There is a problem in
the main motor.

Open and then close the
front cover.

If the message is not in the table, cycle the power and try the job
again. If the problem persists, call for service.
When you call for service, it is very convenient to provide the
service representative with the contents of display message.
xxx indicates the media type.

MESSAGE

MEANING

MESSAGE
Memory Full

MEANING
The memory is full.

SUGGESTED
SOLUTIONS

MEANING

SUGGESTED
SOLUTIONS

Delete unnecessary fax
jobs and retransmit after
more memory becomes
available. Alternatively,
split the transmission
into more than one
operation.

Paper Jam 0
Open/Close Door

Paper has jammed in
the feeding area of the
tray.

Clear the jam. See "In
the tray 1" on page 59.

Paper Jam 1
Check Inside

Paper has jammed in
the paper exit area.

Clear the jam. See "In
the fuser unit area" on
page 59.

Paper Jam 2
Check Inside

Paper has jammed In
the fuser area or
around the toner
cartridge

Clear the jam. See "In
the paper exit area" on
page 60.

Refilled Toner
T

The toner cartridge
you have installed is
not genuine or refilled.
The arrow indicates
which color toner
cartridge.

The print quality may get
poor if the refilled toner
cartridge is installed,
since its characteristics
may significantly differ
from the genuine. It is
recommended to use
Dell-genuine color toner
cartridge.

Replace Toner
T

This message
appears between
Toner Empty and
Toner Low status.

Replace the toner
cartridge with a new one.
See "Replacing the toner
cartridge" on page 53.

Replace
[xxx]

The life of the part
expires totally.

Replace the part with a
new one. Call for
service.

Replace
[xxx] Soon

The life of the part
expires soon.

See "Checking
replaceables" on
page 57 and call for
service.

Replace/Install
Toner Waste Bin

The life span of the
waste toner tank has
expired and the printer
will stop printing until
the waste toner tank is
replaced.

Replace the waste toner
bank with a new one.
See "Replacing the
waste toner
container" on page 56.

Retry Redial?

The printer is waiting
for a specified time
interval to redial a
previously busy
station.

You can press OK to
immediately redial, or
Stop/Clear to cancel the
redial operation.

Scan Unit Open

The scan unit is not
securely latched.

Close the scan unit until
it locks into place.

Scanner locked

The scanner module
is locked

Turn the power switch
off and on. If the problem
persists, call for service.

Network Error

There is a problem
with the network.

Contact your network
administrator.

[No Answer]

The receiving fax
machine has not
answered after
several redial
attempts.

Try again. Ensure that
the receiving printer is
operational.

The toner cartridge
which the arrow
indicates is not a Dellgenuine cartridge.
Press OK to toggle
the message to Stop
or Continue.
W Stop X

You can select either
Stop or Continue with
the left/right arrow.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
If you do not select any,
the printer will work as
Stop is selected.
Replace the
corresponding toner
cartridge with a Dellgenuine cartridge.
See "Replacing the toner
cartridge" on page 53.

NonDELL Toner
T

MESSAGE

Not Assigned

The speed button or
speed dial number
you tried to use has
no number assigned
to it.

Enter the number
manually using the
number keypad or store
the number or address.

One Page is
Too Large

Single page data
exceeds the
configured mail size.

Reduce the resolution
and try again.

Open Heat Error
Cycle Power

There is a problem in
the fuser unit.

Turn the power switch
off and on. If the problem
persists, call for service.

Operation
Not Assigned

You are in the Add
Page/Cancel Job
operation, but there
are no jobs stored.

Check the display to see
if there are any
scheduled jobs.

Out-Bin Full

The output tray of the
printer is full of paper.

Remove paper.

Send Error
(AUTH)

There is a problem in
SMTP authentication.

Configure the
authentication setting.

Over Heat Error
Cycle Power

There is a problem in
the fuser unit.

Turn the power switch
off and on. If the problem
persists, call for service.

Send Error
(DNS)

There is a problem in
DNS.

Configure the DNS
setting.

Send Error
(POP3)

There is a problem in
POP3.

Configure the POP3
setting.

Troubleshooting | 63

MEANING

SUGGESTED
SOLUTIONS

Send Error
(SMTP)

There is a problem in
SMTP.

Change to the available
server.

Send Error
(Wrong Config)

There is a problem on
the network interface
card.

Configure your network
interface card correctly.

[Stop Pressed]

Stop/Clear has been
pressed during an
operation.

Try again.

The toner cartridge
has run out. The
printer stops printing.
Press OK to toggle
the message to Stop
or Continue or Black
Only.
W Stop X

You can select the
option among Stop,
Continue or Black Only
with the left/right arrow.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
If you select Black Only,
the printer prints the data
in black. In this case, the
mono printing feature is
preset in the printer
properties.
When you copy, the
Black Start button will
be activated only with
this condition.
If you do not select any,
the printer will work as
Stop is selected.
Replace the toner
cartridge with a new one.
See "Replacing the toner
cartridge" on page 53.

MESSAGE

Toner Empty
T

If the black
toner cartridge
is empty,
Black Only
message does
not appear.

Toner Exhausted
T

The lifespan of the
toner cartridge which
the arrow indicates is
reached.

This message appears
when the toner is
completely empty, and
your printer stops
printing. Replace the
corresponding toner
cartridge with a Dellgenuine cartridge.
See "Replacing the toner
cartridge" on page 53.

Toner Low
T

The corresponding
toner cartridge is
almost empty.

Take out the toner
cartridge and thoroughly
shake it. By doing this,
you can temporarily
reestablish printing
operations.

64 | Troubleshooting

MESSAGE

MEANING

SUGGESTED
SOLUTIONS

Transfer Belt
Error

A problem has
occurred in the
transfer belt in the
printer.

Turn the power switch
off and on. If the problem
persists, call for service.

Tray
Paper Empty

There is no paper in
the tray.

Load paper in the tray.

Tray
Paper Mismatch

The paper size
specified in the printer
properties does not
match the paper you
are loading.

Load the correct paper in
the tray.

SOLVING OTHER PROBLEMS
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
resolved. If the problem persists, call for service

Printing problems
CONDITION
The printer does
not print

Paper feeding
CONDITION

POSSIBLE
CAUSE

SUGGESTED SOLUTIONS

The printer is not
receiving power.

Check the power cord
connections. Check the
power switch and the power
source.
Select Dell 1235cn Color
Laser MFP as your default
printer in Windows.

SUGGESTED SOLUTIONS

Paper is jammed
during printing

Clear the paper jam. See "Tips for avoiding paper
jams" on page 58.

The printer is not
selected as the
default printer.

Paper sticks
together

•

Ensure there is not too much paper in the tray.
The tray can hold up to 150 sheets of paper,
depending on the thickness of your paper.
Ensure that you are using the correct type of
paper. See "Setting the paper size and
type" on page 29.
Remove paper from the tray and flex or fan the
paper.
Humid conditions may cause some paper to
stick together.

Check the printer for the following:
• The front cover or rear cover is not closed. Close
the cover.
• Paper is jammed. Clear the paper jam.
See "Clearing paper jams" on page 59.
• No paper is loaded. Load paper.
• The toner cartridge is not installed. Install the
toner cartridge.
• If a system error occurs, contact your service
representative.

Different types of paper may be stacked in the
tray. Load paper of only one type, size, and
weight.
If multiple sheets have caused a paper jam,
clear the paper jam. See "Tips for avoiding
paper jams" on page 58.

The connection
cable between the
computer and the
printer is not
connected properly.

Disconnect the printer cable
and reconnect it.

The connection
cable between the
computer and the
printer is defective.

If possible, attach the cable
to another computer that is
working properly and print a
job. You can also try using a
different printer cable.

The port setting is
incorrect.

Check the Windows printer
setting to ensure that the
print job is sent to the correct
port. If the computer has
more than one port, ensure
that the printer is attached to
the correct one.

The printer may be
configured
incorrectly.

Check the printer properties
to ensure that all of the print
settings are correct.

The printer driver
may be incorrectly
installed.

Reinstall the printer software.
See Software section.

The printer is
malfunctioning.

Check the display message
on the control panel to see if
the printer is indicating a
system error.

The document size
is so big that the
hard disk space of
the computer is not
enough to access
the print job.

Get more hard disk space
and print the document
again.

•
•
•
Multiple sheets of
paper do not feed

•
•

Paper does not feed
into the printer

•
•
•
•

•

The paper keeps
jamming

•
•

Envelopes skew or
fail to feed correctly

Remove any obstructions from inside the
printer.
Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.
There is too much paper in the tray. Remove
excess paper from the tray.
The paper is too thick. Use only paper that
meets the specifications required by the
printer. See "Selecting print media" on
page 24.
If an original does not feed into the printer, the
ADF rubber pad may require to be replaced.
Contact a service representative.
There is too much paper in the tray. Remove
excess paper from the tray. If you are printing
on special materials, use the manual feeder.
An incorrect type of paper is being used. Use
only paper that meets the specifications
required by the printer. See "Selecting print
media" on page 24.
There may be debris inside the printer. Open
the front cover and remove the debris.
If an original does not feed into the printer, the
ADF rubber pad may require to be replaced.
Contact a service representative.

Ensure the paper guides are against both sides of
the envelopes.

Troubleshooting | 65

POSSIBLE
CAUSE

CONDITION
The printer
selects print
materials from
the wrong paper
source

The paper source
selection in the
printer properties
may be incorrect.

CONDITION

For many software
applications, the paper
source selection is found
under the Thin Paper tab
within the printer properties.
Select the correct paper
source. See the printer driver
help screen.

The printer does
not print PDF file
correctly. Some
parts of
graphics, text, or
illustrations are
missing

Incompatibility
between the PDF
file and the Acrobat
products.

The print quality
of photos is not
good. Images
are not clear

The resolution of the
photo is very low.

Reduce the photo size. If you
increase the photo size in the
software application, the
resolution will be reduced.

Before printing,
the printer emits
vapor near the
output tray

Using damp paper
can cause vapor
during printing.

This is not a problem. Just
keep printing.

A print job is
extremely slow

The job may be very
complex.

Reduce the complexity of the
page or try adjusting the print
quality settings.

Half of the page
is blank

The page orientation
setting may be
incorrect.

Change the page orientation
in your application. See the
printer driver help screen.

The paper size and
the paper size
settings do not
match.

Ensure that the paper size in
the printer driver settings
matches the paper in the
tray.
Or, ensure that the paper
size in the printer driver
settings matches the paper
selection in the software
application settings you use.

The printer
prints, but the
text is wrong,
garbled, or
incomplete

Pages print, but
are blank

The printer cable is
loose or defective.

Disconnect the printer cable
and reconnect. Try a print job
that you have already printed
successfully. If possible,
attach the cable and the
printer to another computer
and try a print job that you
know works. Finally, try a
new printer cable.

The wrong printer
driver was selected.

Check the application’s
printer selection menu to
ensure that your printer is
selected.

The software
application is
malfunctioning.

Try printing a job from
another application.

The operating
system is
malfunctioning.

Exit Windows and reboot the
computer. Turn the printer off
and then back on again.

The toner cartridge
is defective or out of
toner.

Redistribute the toner, if
necessary.
See "Redistributing toner" on
page 53.
If necessary, replace the
toner cartridge.

The file may have
blank pages.

Check the file to ensure that
it does not contain blank
pages.

Some parts, such as
the controller or the
board, may be
defective.

Contact a service
representative.

66 | Troubleshooting

POSSIBLE
CAUSE

SUGGESTED SOLUTIONS

SUGGESTED SOLUTIONS
Printing the PDF file as an
image may solve this
problem. Turn on Print As
Image from the Acrobat
printing options.
It will take longer to
print when you print a
PDF file as an image.

Printing quality problems
If the inside of the printer is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
CONDITION

SUGGESTED SOLUTIONS

Light or faded print

If a vertical white streak or faded area appears
on the page:
• The toner supply is low. You may be able
to temporarily extend the toner cartridge
life. See "Replacing the toner cartridge" on
page 53. If this does not improve the print
quality, install a new toner cartridge.
• The paper may not meet paper
specifications; for example, the paper is too
moist or too rough. See "Selecting print
media" on page 24.
• If the entire page is light, the print
resolution setting is too low. Adjust the print
resolution. See the help screen of the
printer driver.
• A combination of faded or smeared defects
may indicate that the toner cartridge needs
cleaning.
• The surface of the LSU part inside the
printer may be dirty. Clean the LSU,
contact a service representative.

Toner specks

•

AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc

•

The paper may not meet specifications; for
example, the paper is too moist or too
rough. See "Selecting print media" on
page 24.
The paper path may need cleaning.
See "Cleaning the inside" on page 50.

CONDITION
Dropouts

AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc

White Spots

Vertical lines

Color or Black
background

Toner smear

SUGGESTED SOLUTIONS
If faded areas, generally rounded, occur
randomly on the page:
• A single sheet of paper may be defective.
Try reprinting the job.
• The moisture content of the paper is
uneven or the paper has moist spots on its
surface. Try a different brand of paper.
See "Selecting print media" on page 24.
• The paper lot is bad. The manufacturing
processes can cause some areas to reject
toner. Try a different kind or brand of
paper.
• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thick Paper. Refer to the
Software section for details.
If these steps do not correct the problem,
contact a service representative.
White spots appear on the page:
• The paper is too rough and a lot of dirt from
the paper falls to the inner devices within
the printer, which means the transfer belt
may be dirty. Clean the inside of your
printer. Contact a service representative.
• The paper path may need cleaning.
Contact a service representative.

CONDITION
Vertical repetitive
defects

If marks repeatedly appear on the printed side
of the page at even intervals:
• The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
cartridge. After the printout, if you still have
the same problems, remove the toner
cartridge and install a new one.
See "Replacing the toner cartridge" on
page 53.
• Parts of the printer may have toner on
them. If the defects occur on the back of
the page, the problem will likely correct
itself after a few more pages.
• The fusing assembly may be damaged.
Contact a service representative.

Background scatter

Background scatter results from bits of toner
randomly distributed on the printed page.
• The paper may be too damp. Try printing
with a different batch of paper. Do not open
packages of paper until necessary so that
the paper does not absorb too much
moisture.
• If background scatter occurs on an
envelope, change the printing layout to
avoid printing over areas that have
overlapping seams on the reverse side.
Printing on seams can cause problems.
• If background scatter covers the entire
surface area of a printed page, adjust the
print resolution through your software
application or the printer properties.

If black vertical streaks appear on the page:
• The drum inside the toner cartridge has
probably been scratched. Remove the
toner cartridge and install a new one.
See "Replacing the toner cartridge" on
page 53.
If white vertical streaks appear on the page:
• The surface of the LSU part inside the
printer may be dirty. Clean the LSU,
contact a service representative.

Misformed
characters

If the amount of background shading becomes
unacceptable:
• Change to a lighter weight paper.
See "Selecting print media" on page 24.
• Check the printer’s environment: very dry
(low humidity) or high humidity (higher than
80% RH) conditions can increase the
amount of background shading.
• Remove the old toner cartridge and install
a new one. See "Replacing the toner
cartridge" on page 53.

Page skew

•
•
•

Clean the inside of the printer.
See "Cleaning the inside" on page 50.
Check the paper type and quality.
See "Selecting print media" on page 24.
Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 53.

SUGGESTED SOLUTIONS

•

AaBbCc
AaBbC
AaBbCcc
AaBbCc
AaBbCc

•
•
•

If characters are improperly formed and
producing hollow images, the paper stock
may be too slick. Try a different paper.
See "Selecting print media" on page 24.
If characters are improperly formed and
producing a wavy effect, the scanner unit
may need service. For service, contact a
service representative.

Ensure that the paper is loaded properly.
Check the paper type and quality.
See "Selecting print media" on page 24.
Ensure that the paper or other material is
loaded correctly and the guides are not too
tight or too loose against the paper stack.

Troubleshooting | 67

CONDITION
Curl or wave

SUGGESTED SOLUTIONS

Copies are too light
or too dark

Use Darkness to darken or lighten the
background of the copies.

Smears, lines,
marks, or spots
appears on copies

•
•

Copy image is
skewed

•
•

68 | Troubleshooting

If defects are on the original, press
Darkness to lighten the background of your
copies.
If no defects are on the original, clean the
scan unit. See "Cleaning the scan unit" on
page 52.
Ensure that the original is face down on the
scanner glass or face up in the ADF.
Check that the copy paper is loaded
correctly.

CONDITION

SUGGESTED SOLUTIONS

Blank copies print
out

Ensure that the original is face down on the
scanner glass or face up in the ADF.

Image rubs off the
copy easily

•
•

Frequent copy paper
jams occur

•

Toner cartridge
produces fewer
copies than expected
before running out of
toner

•

•
•

Replace the paper in the tray with paper
from a new package.
In high humidity areas, do not leave paper
in the printer for extended periods of time.

Scanning problems
CONDITION
The scanner does
not work

•
•

Fan the stack of paper, then turn it over in
the tray. Replace the paper in the tray with
a fresh supply. Check/adjust the paper
guides, if necessary.
Ensure that the paper is the proper paper
weight. 75 g/m2 (20 lb bond) paper is
recommended.
Check for copy paper or pieces of copy
paper remaining in the printer after a paper
jam has been cleared.
Your originals may contain pictures, solids,
or heavy lines. For example, your originals
may be forms, newsletters, books, or other
documents that use more toner.
The printer may be turned on and off
frequently.
The scanner lid may be left open while
copies are being made.

SUGGESTED SOLUTIONS

•
•
•

The unit scans very
slowly

•
•
•

Message appears on
your computer
screen:
• “Device can't be
set to the H/W
mode you want.”
• “Port is being used
by another
program.”
• “Port is Disabled.
• “Scanner is busy
receiving or
printing data.
When the current
job is completed,
try again.”
• “Invalid handle.”
• “Scanning has
failed.”

•
•
•
•
•
•

Ensure that you place the original to be
scanned face down on the scanner glass, or
face up in the ADF.
There may not be enough available memory
to hold the document you want to scan. Try
the Prescan function to see if that works. Try
lowering the scan resolution rate.
Check that the USB cable is connected
properly.
Ensure that the USB cable is not defective.
Switch the cable with a known good cable. If
necessary, replace the cable.
Check that the scanner is configured
correctly. Check scan setting in the
SmarThru Configuration or the application
you want to use to make certain that the
scanner job is being sent to the correct port.
Check if the printer is printing received data.
If so, scan the document after the received
data has been printed.
Graphics are scanned more slowly than text.
Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the
scanned image. Set your computer to the
ECP printer mode through BIOS setting. It
will help to increase the speed. For details
about how to set BIOS, refer to your
computer user’s guide.
There may be a copying or printing job in
progress. When that job is complete, try your
job again.
The Selected port is currently being used.
Restart your computer and try again.
The printer cable may be improperly
connected or the power may be off.
The scanner driver is not installed or the
operating environment is not set up properly.
Ensure that the printer is properly connected
and the power is on, Then restart your
computer.
The USB cable may be improperly
connected or the power may be off.

Dell Scan Manager problems
CONDITION
I cannot use the Dell
Scan Manager

SUGGESTED SOLUTIONS
Check your operating system. Supporting
operating systems are Windows 2000/XP/
Vista.

Troubleshooting | 69

Fax problems

CONDITION

SUGGESTED SOLUTIONS

The printer is not
working, there is no
display and the
buttons are not
working

•
•

Unplug the power cord and plug it in again.
Ensure that there is power to the electrical
outlet.

No dial tone sounds

•

Check that the phone line is connected
properly.
Check that the phone socket in the wall is
working by plugging in another phone.

•
The numbers stored
in memory do not
dial correctly

Ensure that the numbers are stored in memory
correctly. Print a Address Book list, referring
to page 45.

The original does not
feed into the printer

•
•
•

Ensure that the paper is not wrinkled and
you are putting it in correctly. Check that the
original is the right size, not too thick or thin
Ensure that the ADF is firmly closed.
The ADF rubber pad may need to be
replaced. Contact a service representative.

Faxes are not
received
automatically

•
•
•

The receiving mode should be set to Fax.
Ensure that there is paper in the tray.
Check to see if the display shows any error
message. If it does, clear the problem.

The printer does not
send

•

Ensure that the original is loaded in the ADF
or on the scanner glass.
Sending should show up on the display.
Check the fax machine you are sending to,
to see if it can receive your fax.

•
•
The incoming fax has
blank spaces or is of
poor-quality

•

Some of the words
on an incoming fax
are stretched

The fax machine sending you the fax had a
temporary document jam.

There are lines on
the originals you
send

Check your scan unit for marks and clean it.
See "Cleaning the scan unit" on page 52.

The printer dials a
number, but a
connection with the
other fax machine
fails

The other fax machine may be turned off, out
of paper, or cannot answer incoming calls.
Speak with the other printer operator and ask
her/him to sort out the problem.

Faxes do not store in
memory

There may not be enough memory space to
store the fax. If the display shows the Memory
Full message, delete from memory any faxes
you no longer need and then try again to store
the fax.

70 | Troubleshooting

•
•
•

The fax machine sending you the fax may
be faulty.
A noisy phone line can cause line errors.
Check your printer by making a copy.
The toner cartridge may be empty. Replace
the toner cartridge, referring to page 53.

Blank areas appear
at the bottom of each
page or on other
pages, with a small
strip of text at the
top.

SUGGESTED SOLUTIONS
You may have chosen the wrong paper
settings in the user option setting. For details
about paper settings, see "Selecting print
media" on page 24.

Common Windows problems
CONDITION

SUGGESTED SOLUTIONS

“File in Use”
message appears
during installation

Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.

“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear

Close all other applications, reboot Windows
and try printing again.

“Fail To Print”, “A
printer timeout error
occurred.” messages
appear

These messages may appear during printing.
Just keep waiting until the printer finishes
printing. If the message appears in ready mode
or after printing has been completed, check the
connection and/or whether an error has
occurred.

Refer to the Microsoft Windows documentation that came with your
computer for further information on Windows error messages.

Common Macintosh problems
CONDITION

SUGGESTED SOLUTIONS

The printer does not
print PDF file correctly.
Some parts of graphics,
text, or illustrations are
missing

Incompatibility between the PDF file and
the Acrobat products:
Printing the PDF file as an image may
solve this problem. Turn on Print As
Image from the Acrobat printing options.
It will take longer to print when
you print a PDF file as an image.

The document has
printed, but the print job
has not disappeared
from the spooler in Mac
OS 10.3.2

Update your Mac OS to OS 10.3.3. or
higher.

Some letters are not
displayed normally
during the Cover page
printing

This problem is caused because Mac OS
cannot create the font during the Cover
page printing. English alphabet and
numbers are displayed normally at the
Cover page.

Refer to Mac OS User’s Guide that came with your computer for
further information on Mac OS error messages.

ordering supplies
This chapter provides information on purchasing cartridges and accessories available for your printer.
This chapter includes:
•

Supplies

•

The optional parts or features may differ by countries. Contact your
sales representatives whether the part you want is available in your
country.

SUPPLIES

How to purchase

HOW TO PURCHASE
To order Dell-authorized supplies or accessories, contact your local Dell
dealer or the retailer where you purchased your printer, or visit
www.dell.com and support.dell.com and select your country/region to
obtain information on calling for technical support.

When the toner runs out, you can order the following type of toner cartridge
for your printer:
AVERAGE YIELDa

TYPE
Standard yield
toner cartridge

•

Average continuous
black cartridge yield:
1,500 standard pages
(Black)
Average continuous
colored cartridge yield:
1,000 standard pages
(Yellow/Magenta/Cyan)

PART NUMBER
Y924J (Black)
C815K (Cyan)
D593K (Magenta)
F479K (Yellow)

Imaging unit

Approx. 24,000 imagesb

C920K

Waste toner
container

Approx. 10,000 imagesb
(Full color 5% image)

F562K

a.Declared yield value in accordance with ISO/IEC 19798.
b.Image counts based on one color on each page. If you print documents in
full color (Cyan, Magenta, Yellow, Black), the life of this item will be reduced
by 25%.
When purchasing new print cartridges or other supplies, these must
be purchased in the same country where the printer was purchased.
Otherwise, print cartridges or other supplies will be incompatible with
your printer, as configurations of print cartridges and other supplies
vary, depending on the specific country.

Ordering supplies | 71

specifications
This chapter guides you about this printer’s specifications such as various features.
This chapter include:
•
•
•

General specifications
Printer specifications
Scanner specifications

•
•

GENERAL SPECIFICATIONS
The symbol * optional feature depending on printers.

ITEM

DESCRIPTION

ADF Capacity

Up to 15 sheets 75 g/m2 (20 lb bond)

ADF document
size

•
•

Paper input
capacity

Tray: 150 sheets for plain paper, 75 g/m2 (20 lb bond)

Paper output
capacity

Face down: 80 sheets 75 g/m2 (20 lb bond)

Power rating

AC 110 - 127V or AC 220 - 240 V
See the Rating label on the printer for the correct voltage,
frequency (hertz) and type of current for your printer.

Width: 5 to 8.5 inches (127 to 216 mm)
Length: 5.8 to 14 inches (148 to 356 mm)

Power
consumption

•
•
•

Average operating mode: Less than 350 W
Ready mode: Less than 80 W
Power Save mode: Less than 15 W

Noise Levela

•
•
•

Ready mode: Background noise level
Printing mode: Less than 48 dBA
Copying mode: Less than 52 dBA

Boot-up time

Less than 35 seconds

Operating
environment

Temperature: 10 to 32 °C (59 to 89.6 °F)
Humidity: 20 to 80% RH

Display

16 characters x 2 lines

Toner
cartridge lifeb

Black

Average continuous black cartridge
yield: 1,500 standard pages
(Shipped with 1,000 pages Starter toner
cartridge.)

Color
(Yellow/
Magenta/
Cyan)

Average continuous colored cartridge
yield: 1,000 standard pages
(Shipped with 700 pages Starter toner
cartridge.)

Imaging unit
yieldc.d

Approx. 24,000 images

Waste toner
containerc,d

Approx. 10,000 images

72 | Specifications

Copier specifications
Facsimile specifications

ITEM

DESCRIPTION

Memory

128 MB (Non extendable)

External
dimension
(W x D x H)

415 x 373 x 342 mm
(16.3 x 14.7 x 13.5 inches)

Weight
(Including
consumables)

15.4 Kg (33.95 lbs)

Package
weight

•
•

Duty cycle

Up to 20,000 imagesd (Monthly)

Fusing
temperature

180 °C (356 °F)

Paper: 2.0 Kg (4.41 lbs)
Plastic: 0.4 Kg (0.88 lbs)

a. Sound Pressure Level, ISO 7779
b. Declared yield value in accordance with ISO/IEC 19798. The number of
pages may be affected by operating environment, printing interval, media
type, and media size.
c. May be affected by operating environment, optional, printing interval,
media type and media size.
d. Image counts based on one color on each page. If you print documents in
full color (Black, Cyan, Magenta, Yellow), the life of this item will be
reduced by 25%.

PRINTER SPECIFICATIONS
ITEM
Printing method
Printing speeda
First print out
time

ITEM

DESCRIPTION
Color laser beam printing
•
•

Black & White: Up to 16 ppm (A4), 17 ppm (Letter)
Color: Up to 4 ppm (A4), 4 ppm (Letter)

Black &
White

•
•

From ready: Less than 14 seconds
From coldboot: Less than 45 seconds

Color

•
•

From ready: Less than 26 seconds
From coldboot: Less than 57 seconds

Print resolution

Max. 2,400 x 600 dpi class

Printer language

GDI

OS compatibilityb

•
•

Windows: 2000/XP/2003/Vista
Macintosh: Mac OS X 10.3~10.5, Universal Mac

•
•

High speed USB 2.0
Ethernet 10/100 Base TX (embedded type)

Interface

SCANNER SPECIFICATIONS

a. It will be affected by operating system used, computing performance,
application software, connecting method, media type, media size and
job complexity.
b. Visit www.dell.com or support.dell.com to download the latest
software version.

DESCRIPTION

Compatibility

TWAIN standard/WIA standard

Scanning method

Color CIS

Resolutiona

TWAIN
standard

1,200 x 1,200 dpi
(Up to 4,800 x 4,800 dpi)

WIA
standard

Up to 1,200 x 1,200 dpi

Scan to
USB

100, 200, 300 dpi

Scan to
E-mail

100, 200, 300 dpi

Scan to
PC

75, 150, 200, 300, 600 dpi

Network Scan
File format

PDF, BMP, TIFF, JPEGb

Effective
scanning length

Max. 289 mm (11.4 inches)

Effective
scanning width

Max. 208 mm (8.2 inches)

Color bit depth

24 bit

Mono bit depth

1 bit for black & white mode
8 bit for gray scale

a. Due to the applications for scanning, the maximum resolution might
differ.
b. JPEG is not available when you select the mono mode in scan color.

COPIER SPECIFICATIONS
ITEM

DESCRIPTION

Copy
Speeda

•
•

Copy
resolution

Scan glass

up to 600 x 600 (text, text/photo,
magazine)
up to 1200 x 1200 (photo)

ADF

up to 600 x 600 (text, text/photo, photo,
magazine)

Zoom
range

•
•

Black & White: Up to 16 cpm (A4), 17 cpm (Letter)
Color: Up to 4 cpm (A4), 4 cpm (Letter)

Scanner glass: 25% to 400%
ADF: 25% to 100%

a. Copy speed is based on Single Document Multiple Copy.

Specifications | 73

FACSIMILE SPECIFICATIONS
The fax feature may not be supported depending on printers.

ITEM

DESCRIPTION

Compatibility

ITU-T G3

Applicable line

Public Switched Telephone Network (PSTN) or
behind PABX

Data coding

MH/MR/MMR/JBIG/JPEG

Modem speed

33.6 Kbps

Transmission
speed

Up to 3 seconds/pagea

Maximum
document length

356 mm (14 inches)

Resolution

Mono

Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super Fineb: 300 x 300 dpi

Color

200 x 200 dpi only

Memory

2MB

Halftone

256 levels

Auto dialer

Speed dialing (up to 240 numbers)

a. Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C”
by ITU-T No. 1 chart, Memory Tx, ECM.
b. Transmission resolution in Super fine is different depending on kinds of
receiver’s printer.

74 | Specifications

glossary
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well
as mentioned in this user's guide.

ADF
An Automatic Document Feeder (ADF) is a mechanism that will
automatically feed an original sheet of paper so that the printer can scan
some amount of the paper at once.

DADF
A Duplex Automatic Document Feeder (DADF) is a mechanism that will
automatically feed and flip over an original sheet of paper so that the
printer can scan on both sides of the paper.

Default
The value or setting that is in effect when taking a printer out of its box
state, reset, or initialized.

AppleTalk

DHCP

AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Macintosh (1984)
and is now deprecated by Apple in favor of TCP/IP networking.

A Dynamic Host Configuration Protocol (DHCP) is a client-server
networking protocol. A DHCP server provides configuration parameters
specific to the DHCP client host requesting, generally, information
required by the client host to participate on an IP network. DHCP also
provides a mechanism for allocation of IP addresses to client hosts.

BIT Depth
A computer graphics term describing the number of bits used to
represent the color of a single pixel in a bitmapped image. Higher color
depth gives a broader range of distinct colors. As the number of bits
increases, the number of possible colors becomes impractically large for
a color map. 1-bit color is commonly called as monochrome or black and
white.

DIMM

BMP

The Domain Name Server (DNS) is a system that stores information
associated with domain names in a distributed database on networks,
such as the Internet.

A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file
format on that platform.

BOOTP
Bootstrap Protocol. A network protocol used by a network client to
obtain its IP address automatically. This is usually done in the bootstrap
process of computers or operating systems running on them. The
BOOTP servers assign the IP address from a pool of addresses to each
client. BOOTP enables 'diskless workstation' computers to obtain an IP
address prior to loading any advanced operating system.

CCD
Charge Coupled Device (CCD) is a hardware which enables the scan
job. CCD Locking mechanism is also used to hold the CCD module to
prevent any damage when you move the printer.

Collation
Collation is a process of printing a multiple-copy job in sets. When
collation is selected, the device prints an entire set before printing
additional copies.

Control Panel
A control panel is a flat, typically vertical, area where control or
monitoring instruments are displayed. They are typically found in front of
the printer.

Coverage
It is the printing term used for a toner usage measurement on printing.
For example, 5% coverage means that an A4 sided paper has about 5%
image or text on it. So, if the paper or original has complicated images or
lots of text on it, the coverage will be higher and at the same time, a
toner usage will be as much as the coverage.

CSV
Comma Separated Values (CSV). A type of file format, CSV is used to
exchange data between disparate applications. The file format, as it is
used in Microsoft Excel, has become a pseudo standard throughout the
industry, even among non-Microsoft platforms.

Dual Inline Memory Module (DIMM), a small circuit board that holds
memory. DIMM stores all the data within the printer like printing data,
received fax data.

DNS

Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head
that runs back and forth on the page and prints by impact, striking an
ink-soaked cloth ribbon against the paper, much like a typewriter.

DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for
scanning and printing. Generally, higher DPI results in a higher
resolution, more visible detail in the image, and a larger file size.

DRPD
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone
company service which enables a user to use a single telephone line to
answer several different telephone numbers.

Duplex
A mechanism that will automatically flip over a sheet of paper so that the
printer can print (or scan) on both sides of the paper. A printer equipped
with a Duplex can print double-sided of paper.

Duty Cycle
Duty cycle is the page quantity which does not affect printer
performance for a month. Generally the printer has the lifespan limitation
such as pages per year. The lifespan means the average capacity of
print-outs, usually within the warranty period. For example, if the duty
cycle is 48,000 pages per month assuming 20 working days, a printer
limits 2,400 pages a day.

ECM
Error Correction Mode (ECM) is an optional transmission mode built into
Class 1 fax machines or fax modems. It automatically detects and
corrects errors in the fax transmission process that are sometimes
caused by telephone line noise.

Emulation
Emulation is a technique of one printer obtaining the same results as
another.

Glossary | 75

An emulator duplicates the functions of one system with a different
system, so that the second system behaves like the first system.
Emulation focuses on exact reproduction of external behavior, which is
in contrast to simulation, which concerns an abstract model of the
system being simulated, often considering its internal state.

Ethernet

Intranet
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of
an organization's information or operations with its employees.
Sometimes the term refers only to the most visible service, the internal
website.

Ethernet is a frame-based computer networking technology for local
area networks (LANs). It defines wiring and signaling for the physical
layer, and frame formats and protocols for the media access control
(MAC)/data link layer of the OSI model. Ethernet is mostly standardized
as IEEE 802.3. It has become the most widespread LAN technology in
use during the 1990s to the present.

IP address

EtherTalk

The Images Per Minute (IPM) is a way of measuring the speed of a
printer. An IPM rate indicates the number of single-sided sheets a printer
can complete within one minute.

A suite of protocols developed by Apple Computer for computer
networking. It was included in the original Macintosh (1984) and is now
deprecated by Apple in favor of TCP/IP networking.

FDI
Foreign Device Interface (FDI) is a card installed inside the printer to
allow a third party device such as a coin operated device or a card
reader. Those devices allow the pay-for-print service on your printer.

FTP
A File Transfer Protocol (FTP) is a commonly used protocol for
exchanging files over any network that supports the TCP/IP protocol
(such as the Internet or an intranet).

Fuser Unit
The part of a laser printer that melts the toner onto the print media. It
consists of a hot roller and a back-up roller. After toner is transferred
onto the paper, the fuser unit applies heat and pressure to ensure that
the toner stays on the paper permanently, which is why paper is warm
when it comes out of a laser printer.

Gateway
A connection between computer networks, or between a computer
network and a telephone line. It is very popular, as it is a computer or a
network that allows access to another computer or network.

Grayscale
A shades of gray that represent light and dark portions of an image
when color images are converted to grayscale; colors are represented
by various shades of gray.

Halftone
An image type that simulates grayscale by varying the number of dots.
Highly colored areas consist of a large number of dots, while lighter
areas consist of a smaller number of dots.

HDD
Hard Disk Drive (HDD), commonly referred to as a hard drive or hard
disk, is a non-volatile storage device which stores digitally-encoded data
on rapidly rotating platters with magnetic surfaces.

IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an
international non-profit, professional organization for the advancement
of technology related to electricity.

IEEE 1284
The 1284 parallel port standard was developed by the Institute of
Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to
a specific connector type on the end of the parallel cable that attaches to
the peripheral (for example, a printer).

76 | Glossary

An Internet Protocol (IP) address is a unique number that devices use in
order to identify and communicate with each other on a network utilizing
the Internet Protocol standard.

IPM

IPP
The Internet Printing Protocol (IPP) defines a standard protocol for
printing as well as managing print jobs, media size, resolution, and so
forth. IPP can be used locally or over the Internet to hundreds of
printers, and also supports access control, authentication, and
encryption, making it a much more capable and secure printing solution
than older ones.

IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet
Exchange. It is a networking protocol used by the Novell NetWare
operating systems. IPX and SPX both provide connection services
similar to TCP/IP, with the IPX protocol having similarities to IP, and
SPX having similarities to TCP. IPX/SPX was primarily designed for
local area networks (LANs), and is a very efficient protocol for this
purpose (typically its performance exceeds that of TCP/IP on a LAN).

ISO
The International Organization for Standardization (ISO) is an
international standard-setting body composed of representatives from
national standards bodies. It produces world-wide industrial and
commercial standards.

ITU-T
The International Telecommunication Union is an international
organization established to standardize and regulate international radio
and telecommunications. Its main tasks include standardization,
allocation of the radio spectrum, and organizing interconnection
arrangements between different countries to allow international phone
calls. A -T out of ITU-T indicates telecommunication.

ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.

JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression
standard with no loss of accuracy or quality, which was designed for
compression of binary images, particularly for faxes, but can also be
used on other images.

JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used
standard method of lossy compression for photographic images. It is the
format used for storing and transmitting photographs on the World Wide
Web.

LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking
protocol for querying and modifying directory services running over TCP/
IP.

LED

PABX

A Light-Emitting Diode (LED) is a semiconductor device that indicates
the status of a printer.

A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.

MAC address

PCL

Media Access Control (MAC) address is a unique identifier associated
with a network adapter. MAC address is a unique 48-bit identifier usually
written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c34-11-4e). This address is usually hard-coded into a Network Interface
Card (NIC) by its manufacturer, and used as an aid for routers trying to
locate printers on large networks.

Printer Command Language (PCL) is a Page Description Language
(PDL) developed by HP as a printer protocol and has become an
industry standard. Originally developed for early inkjet printers, PCL has
been released in varying levels for thermal, matrix printer, and page
printers.

MFP
Multi Function Peripheral (MFP) is an office printer that includes the
following functionality in one physical body, so as to have a printer, a
copier, a fax, a scanner and etc.

MH
Modified Huffman (MH) is a compression method for decreasing the
amount of data that needs to be transmitted between the fax machines
to transfer the image recommended by ITU-T T.4. MH is a codebookbased run-length encoding scheme optimized to efficiently compress
white space. As most faxes consist mostly of white space, this
minimizes the transmission time of most faxes.

PDF
Portable Document Format (PDF) is a proprietary file format developed
by Adobe Systems for representing two dimensional documents in a
device independent and resolution independent format.

PostScript
PostScript (PS) is a page description language and programming
language used primarily in the electronic and desktop publishing areas. that is run in an interpreter to generate an image.

Printer Driver
A program used to send commands and transfer data from the computer
to the printer.

MMR

Print Media

Modified Modified READ (MMR) is a compression method
recommended by ITU-T T.6.

The media like paper, envelopes, labels, and transparencies which can
be used on a printer, a scanner, a fax or, a copier.

Modem

PPM

A device that modulates a carrier signal to encode digital information,
and also demodulates such a carrier signal to decode transmitted
information.

Pages Per Minute (PPM) is a method of measurement for determining
how fast a printer works, meaning the number of pages a printer can
produce in one minute.

PRN file

Modified Read (MR) is a compression method recommended by ITU-T
T.4. MR encodes the first scanned line using MH. The next line is
compared to the first, the differences determined, and then the
differences are encoded and transmitted.

An interface for a device driver, this allows software to interact with the
device driver using standard input/output system calls, which simplifies
many tasks.

NetWare
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a computer, and the
network protocols were based on the archetypal Xerox XNS stack.
Today NetWare supports TCP/IP as well as IPX/SPX.

OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual
image for print using a laser beam emitted from a laser printer, and it is
usually green or gray colored and a cylinder shaped.
An exposing unit of a drum is slowly worn away by its usage of the
printer, and it should be replaced appropriately since it gets scratches
from grits of a paper.

Originals
The first example of something, such as a document, photograph or text,
etc, which is copied, reproduced or translated to produce others, but
which is not itself copied or derived from something else.

OSI
Open Systems Interconnection (OSI) is a model developed by the
International Organization for Standardization (ISO) for communications.
OSI offers a standard, modular approach to network design that divides
the required set of complex functions into manageable, self-contained,
functional layers. The layers are, from top to bottom, Application,
Presentation, Session, Transport, Network, Data Link and Physical.

Protocol
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.

PS
See PostScript.

PSTN
The Public-Switched Telephone Network (PSTN) is the network of the
world's public circuit-switched telephone networks which, on industrial
premises, is usually routed through the switchboard.

Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The
higher the dpi, the greater the resolution.

SMB
Server Message Block (SMB) is a network protocol mainly applied to
share files, printers, serial ports, and miscellaneous communications
between nodes on a network. It also provides an authenticated Interprocess communication mechanism.

SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail
transmissions across the Internet. SMTP is a relatively simple, textbased protocol, where one or more recipients of a message are
specified, and then the message text is transferred. It is a client-server
protocol, where the client transmits an email message to the server.

Glossary | 77

Subnet Mask
The subnet mask is used in conjunction with the network address to
determine which part of the address is the network address and which
part is the host address.

TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP);
the set of communications protocols that implement the protocol stack
on which the Internet and most commercial networks run.

TCR
Transmission Confirmation Report (TCR) provides details of each
transmission such as job status, transmission result and number of
pages sent. This report can be set to print after each job or only after
failed transmissions.

TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped
image format. TIFF describes image data that typically come from
scanners. TIFF images make use of tags, keywords defining the
characteristics of the image that is included in the file. This flexible and
platform-independent format can be used for pictures that have been
made by various image processing applications.

Toner Cartridge
A kind of bottle within a printer like printer which contains toner. Toner is
a powder used in laser printers and photocopiers, which forms the text
and images on the printed paper. Toner can be melted by the heat of the
fuser, causing it to bind to the fibers in the paper.

TWAIN
An industry standard for scanners and software. By using a TWAINcompliant scanner with a TWAIN-compliant program, a scan can be
initiated from within the program.; an image capture API for Microsoft
Windows and Apple Macintosh operating systems.

UNC Path
Uniform Naming Convention (UNC) is a standard way to access network
shares in Window NT and other Microsoft products. The format of a
UNC path is: \\\\

URL
Uniform Resource Locator (URL) is the global address of documents
and resources on the Internet. The first part of the address indicates
what protocol to use, the second part specifies the IP address or the
domain name where the resource is located.

USB
Universal Serial Bus (USB) is a standard that was developed by the
USB Implementers Forum, Inc., to connect computers and peripherals.
Unlike the parallel port, USB is designed to concurrently connect a
single computer USB port to multiple peripherals.

Watermark
A watermark is a recognizable image or pattern in paper that appears
lighter when viewed by transmitted light. Watermarks were first
introduced in Bologna, Italy in 1282; they have been used by
papermakers to identify their product, and also on postage stamps,
currency, and other government documents to discourage
counterfeiting.

WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is
originally introduced in Windows Me and Windows XP. A scan can be
initiated from within these operating systems by using a WIA-compliant
scanner.

78 | Glossary

index
A
Address Book
group dial numbers 44
speed dial numbers 44

Address Book, use 35
ADF 11
ADF, load 23
adjustment
altitude 20

Erasing background, special copy 32

machine ID, set 38
Maintenance

F
fax header, set 38
Fax mode, receiving mode 41
fax number, set 38
faxing
default settings, change 44, 40
fax setup 43, 42
Multiple Send faxes 39
priority faxes 40
receiving faxes 41
sending faxes 39

alarm sound 21
Ans/Fax mode, receiving mode 41

B
background image, adjust 32

forwarding faxes 42

memory, clear 50
Multiple Send faxes 39

N
network
setting up 18

O
originals
jam, clear 58
loading 23

C
characters, enter 21

Group dial numbers, set 44

cleaning

inside 50
outside 50
scan unit 52

clock mode 20

jam

date and time, set 20
default mode, change 20
delayed fax 40
display language, change 20
DRPD (Distinctive Ring Pattern Detection)

paper jam, clear
tray 1 59

paper type

copying

changing the size 27, 59

ID copy 12

2-up, 4-up 31
clone 32
darkness 30, 31
erasing background 32
ID card copy 31
original type 30
poster 31
time out, set 32

P
paper

ID card, special copy 31

control panel 12

maintenance parts 57
toner cartridge 53

setting 29

power save mode 21
tips for avoiding paper jams 58

jam, clear
document 58

print quality problems, solve 66
printing
reports 49
USB memory 47

priority fax 40

key sound 21

problem, solve
copying 68
faxing 70
Network Scan 69
paper feeding 65, 66
scanning 69
Windows 70

L
LED
Status 13

loading originals
ADF 23
scanner glass 23

R
receiving a fax
in Ans/Fax mode 41, 42, 41

Index | 79

receiving modes 41

redialing

Windows problems 70

automatically 39
manually 39

replacing components
toner cartridge 53

reports, print 49
ringer 21

S
scanner glass
cleaning 52
loading documents 23

scanning
default setting, change 35
to email 34
USB flash memory 46

secure receiving mode 42
sending a fax
automatically 39

sounds, set 20
speaker sound 21
speaker volume 21
special copy features 31
speed dial numbers, set 44
supplies
checking life 57
expected toner cartridge life 53

T
Tel mode, receiving mode 41
tray
adjusting the width and length 27

U
USB flash memory
data backup 47
managing 48
printing 47
scanning 46

V
volume, adjust
ringer 21
speaker 21

80 | Index

Information in this document is subject to change without notice.
© 2008 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United
States and/or other countries; UFST and MicroType are registered trademarks of Monotype Imaging Inc.; TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and
names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Software section

SOFTWARE

SECTION

CONTENTS
Chapter 1:

INSTALLING PRINTER SOFTWARE

WINDOWS

Installing Printer Software ........................................................................................................ 4
Installing Software for Local Printing ................................................................................. 4
Installing Software for Network Printing ............................................................................. 7
Reinstalling Printer Software ..................................................................................................... 9
Removing Printer Software ..................................................................................................... 10

Chapter 2:

BASIC PRINTING
Printing a Document .............................................................................................................. 11
Printing to a file (PRN) .......................................................................................................... 12
Printer Settings ..................................................................................................................... 12
Layout Tab .................................................................................................................. 13
Paper Tab .................................................................................................................... 13
Graphic Tab ................................................................................................................. 14
Other Options Tab ........................................................................................................ 15
About Tab ................................................................................................................... 15
Using a Favorite Setting ................................................................................................ 15
Using Help ................................................................................................................... 15

Chapter 3:

ADVANCED PRINTING
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 16
Printing Posters ..................................................................................................................... 17
Printing Booklets .................................................................................................................. 17
Printing on Both Sides of Paper ............................................................................................... 18
Printing a Reduced or Enlarged Document ................................................................................ 18
Fitting Your Document to a Selected Paper Size ......................................................................... 18

Using Watermarks ................................................................................................................. 19
Using an Existing Watermark ......................................................................................... 19
Creating a Watermark ................................................................................................... 19
Editing a Watermark ..................................................................................................... 19
Deleting a Watermark ................................................................................................... 19
Using Overlays ...................................................................................................................... 20
What is an Overlay? ...................................................................................................... 20
Creating a New Page Overlay ......................................................................................... 20
Using a Page Overlay .................................................................................................... 20
Deleting a Page Overlay ................................................................................................ 20

Chapter 4:

SHARING

THE

PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 21
Setting Up a Client Computer .................................................................................................. 21

Chapter 5:

SCANNING
Smarthru Office .................................................................................................................... 22
Starting SmarThru Office ............................................................................................... 22
Quick Start Guide ......................................................................................................... 22
Using SmarThru Office .................................................................................................. 22
Scanning Process with TWAIN-enabled Software ........................................................................ 24
Scanning Using the WIA Driver ................................................................................................ 24
Windows XP ................................................................................................................. 24
Windows Vista ............................................................................................................. 24

Chapter 6:

USING

OTHER SOFTWARE

Printer Status Monitor ............................................................................................................ 25
Printer Settings Utility ............................................................................................................ 25
Dell Toner Re-order application ............................................................................................... 26
Firmware Update Utility .......................................................................................................... 26

Chapter 7:

USING YOUR PRINTER

WITH A

MACINTOSH

Installing Software ................................................................................................................ 27
Uninstalling software ............................................................................................................. 27
Setting Up the Printer ............................................................................................................ 28
For a Network-connected ............................................................................................... 28
For a USB-connected .................................................................................................... 28
Printing ................................................................................................................................ 29
Printing a Document ..................................................................................................... 29
Changing Printer Settings .............................................................................................. 29
Printing Multiple Pages on One Sheet of Paper .................................................................. 30
Scanning .............................................................................................................................. 31
Scanning with USB ....................................................................................................... 31

Installing Printer
Software in Windows

Insert the Drivers and Utilities CD into your computer's
optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “X” with the
letter which represents your drive and click OK.

This chapter includes:
• Installing Printer Software

If you use Windows Vista®, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.

• Reinstalling Printer Software

If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.

• Removing Printer Software

NOTE: The following procedure is based on Microsoft®

Windows® XP, for other operating systems, refer to the
corresponding Windows user's guide or online help.

Click Next.

Installing Printer Software
You can install the printer software for local printing or network
printing. To install the printer software on the computer,
perform the appropriate installation procedure depending on
the printer in use.
A printer driver is software that allows your computer to
communicate with your printer. The procedure to install drivers
may differ depending on the operating system you are using.

• If necessary, select a language from the drop-down list.

All applications should be closed on your computer before
beginning installation.

• View User’s Guide: Allows you to view the User’s
Guide. If your computer does not have Adobe®
Acrobat®, click on this option and it will automatically
install Adobe® Acrobat® Reader for you.

Installing Software for Local Printing
A local printer is a printer directly attached to your computer
using the printer cable supplied with your printer, such as a USB
or parallel cable. If your printer is attached to a network, skip
this step and go to “Installing Software for Network Printing” on
page 7.

Select Typical installation for a local printer. Click
Next.

You can install the printer software using the typical or custom
method.

NOTE: If the “New Hardware Wizard” window appears during
the installation procedure, click
in the upper right corner of
the window to close the window, or click Cancel.

Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.

Ensure that the printer is connected to your computer and
powered on.

4
Installing Printer Software in Windows

If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.

NOTE: If your printer is not already connected to the
computer, the following window will appear.

If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.

• After connecting the printer, click Next.
• If you do not want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.

After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next.

Click Next.

• If necessary, select a language from the drop-down list.
• View User’s Guide: Allows you to view the User’s
Guide. If your computer does not have Adobe®
Acrobat®, click on this option and it will automatically
install Adobe® Acrobat® Reader for you.

Select Custom installation. Click Next.

Otherwise, just click Next and skip to step 6.

If the test page prints out correctly, click Yes.

If not, click No to reprint it.
Click Finish.

NOTE: After setup is complete, if your printer driver does not
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 9.

Custom Installation
You can choose individual components to install.

Ensure that the printer is connected to your computer and
powered on.

5
Installing Printer Software in Windows

Select your printer and click Next.

NOTE: If your printer is not already connected to the

computer, the following window will appear.

Select the components to be installed and click Next.

NOTE: You can change the desired installation folder by
clicking [Browse].

After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next.
Otherwise, just click Next and skip to step 8.

If the test page prints out correctly, click Yes.

If not, click No to reprint it.
Click Finish.

6
Installing Printer Software in Windows

Installing Software for Network
Printing

Select Typical installation for a network printer. Click
Next.

The list of printers available on the network appears.
Select the printer you want to install from the list and then
click Next.

When you connect your printer to a network, you must first
configure the TCP/IP settings for the printer. After you have
assigned and verified the TCP/IP settings, you are ready to
install the software on each computer on the network.
You can install the printer software using the typical or custom
method.

Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.

Ensure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the Getting started chapter.

Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “X” with the
letter which represents your drive and click OK.
If you use Windows Vista, click Start → All programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.

Click Next.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
To verify your printer’s IP address or the MAC address,
print a Network Configuration page.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.

NOTE: If you cannot find your machine in the network, turn off
the firewall and click Update.
For Windows operating system, click Start → Control Panel
and start windows firewall, and set this option unactivated. For
other operating system, refer to its on-line guide.

7
Installing Printer Software in Windows

After the installation is finished, a window appears asking
you to print a test page appears. If you wish to do so,
select the corresponding checkbox(es) and click Finish.

Select Custom installation. Click Next.

The list of printers available on the network appears.
Select the printer you want to install from the list and then
click Next.

NOTE: After setup is complete, if your printer driver does not
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 9.

Custom Installation
You can choose individual components to install and set a
specific IP address.

Ensure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the Getting started chapter.

Click Next.

• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
To verify your printer’s IP address or the MAC address,
print a Network Configuration page.

• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.

NOTE: If you cannot find your machine in network, please turn
off the firewall and click Update.
For Windows operating system, click Start → Control Panel
and start windows firewall, and set this option unactivated. For
other operating system, refer to its on-line guide.

8
Installing Printer Software in Windows

TIP: If you want to set a specific IP address on a specific

network printer, click the Set IP Address button. The Set IP
Address window appears. Do as follows:

NOTE: After setup is complete, if your printer driver does not
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 9.

Reinstalling Printer Software
You can reinstall the software if installation fails.
1 Start Windows.

2
3
a. Select a printer to be set with a specific IP address from the
list.
b. Configure an IP address, subnet mask, and gateway for the
printer manually and click Configure to set the specific IP
address for the network printer.
c. Click Next.

From the Start menu select Programs or All Programs
→ Dell → Dell Printers → your printer driver name →
Maintenance.
Select Repair and click Next.
The list of printers available on the local or network
appears. Select the printer you want to install from the list
and then click Next.

Select the components to be installed. After selecting the
components, the following window appears. You can also
change the printer name, set the printer to be shared on
the network, set the printer as the default printer, and
change the port name of each printer. Click Next.

• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.

To install this software on a server, select the Setting up
this printer on a server checkbox.
After the installation is finished, a window appears asking
you to print a test page appears. If you wish to do so,
select the corresponding checkbox(es) and click Finish.

You will see a component list so that you can reinstall any
item individually.

9
Installing Printer Software in Windows

NOTE: If your printer is not already connected to the
computer, the following window will appear.

Removing Printer Software
1
2
3
4
5

• After connecting the printer, click Next.
• If you do not want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The reinstallation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.

Start Windows.
From the Start menu select Programs or All Programs
→ Dell → Dell Printers → your printer driver name →
Maintenance.
Select Remove and click Next.
You will see a component list so that you can remove any
item individually.
Select the components you want to remove and then click
Next.
When your computer asks you to confirm your selection,
click Yes.
The selected driver and all of its components are removed
from your computer.
After the software is removed, click Finish.

Select the components you want to reinstall and click
Next.

If you installed the printer software for local printing
and you select your printer driver name, the window
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click
Next.
b. If the test page prints out correctly, click Yes.

If it does not, click No to reprint it.
When the reinstallation is done, click Finish.

10
Installing Printer Software in Windows

Basic Printing

Open the document you want to print.

Select Print from the File menu. The Print window is
displayed. It may look slightly different depending on your
application.

this chapter explains the printing options and common printing
tasks in windows.

The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.

This chapter includes:
• Printing a Document
• Printing to a file (PRN)
• Printer Settings
- Layout Tab
- Paper Tab
- Graphic Tab

Make sure that your
printer is selected.

- Other Options Tab
- About Tab
- Using a Favorite Setting
- Using Help

Printing a Document
NOTES:
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in the Getting started
chaper.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
• When you select an option in printer properties, you may see
an exclamation mark
or
mark. An exclamation mark
means you can select that certain option but it is not
recommended, and
mark means you cannot select that
option due to the printer’s setting or environment.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. See the User’s Guide of your software
application for the exact printing procedure.

11
Basic Printing

Select your printer driver from the Name drop-down
list.
To take advantage of the printer features provided by your
printer driver, click Properties or Preferences in the
application’s Print window. For details, see “Printer
Settings” on page 12.
If you see Setup, Printer, or Options in your Print
window, click it instead. Then click Properties on the next
screen.
Click OK to close the printer properties window.

To start the print job, click OK or Print in the Print
window.

Printing to a file (PRN)

Printer Settings

You will sometimes need to save the print data as a file for your
purpose.

You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.

To create a file:

Check the Print to file box in the Print window.

Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows XP.
Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.

Click Print.

Enter the folder name and assign a name of the file and
then click OK.

12
Basic Printing

NOTES:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
• The following procedure is for Windows XP. For other
Windows operating systems, see the corresponding Windows
User's Guide or online help.
1. Click the Windows Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences.
5. Change the settings on each tab, click OK.

Layout Tab

Paper Tab

The Layout tab provides options to adjust how the document
appears on the printed page. The Layout Options includes
Multiple Pages per Side, Poster Printing, and Booklet
Printing. See “Printing a Document” on page 11 for more
information on accessing printer properties.

Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 11 for more information on
accessing printer properties.

Paper Orientation

Copies

Paper Orientation allows you to select the direction in which
information is printed on a page.
• Portrait prints across the width of the page, letter style.
• Landscape prints across the length of the page, spreadsheet
style.
• Rotate 180 Degrees allows you to rotate the page, 180
degrees.

Portrait

Click the Paper tab to access various paper properties.

Copies allows you to choose the number of copies to be printed.
You can select 1 to 999 copies.

Paper Options
Size
Size allows you to set the size of paper you loaded in the tray.
If the required size is not listed in the Size box, click Custom.
When the Custom Paper Setting window appears, set the paper
size and click OK. The setting appears in the list so that you can
select it.

Source

Landscape

Ensure that Source is set to the corresponding paper tray.
Use Manual Feeder when printing on special materials like
envelopes and transparencies.

Layout Options
Layout Options allows you to select advanced printing options.
You can choose Multiple Pages per Side and Poster Printing.
• For details, see “Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)” on page 16.
• For details, see “Printing Posters” on page 17
• For details, see “Printing Booklets” on page 17

Double-sided Printing (Manual)
Double-sided Printing allows you to print on both sides of
paper.
• For details, see “Printing on Both Sides of Paper” on page 18.

13
Basic Printing

Type
Set Type to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If not, print quality may not be acheived as you want.
Thick Paper: 24 lb to 28 lb (90~105 g/m2) thick paper.
Thin Paper: 16 lb to 19 lb (60~70 g/m2) thin paper.
Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert
25 % and Gilbert 100 %.
Plain Paper: Normal plain paper. Select this type if your printer is
monochrome and printing on the 16 lb (60 g/m2) cotton paper.
Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.

Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded
paper.
Archive Paper: If you need to keep print-out for a long period
time such as archives, select this option.

• Color Adjust : You can adjust the appearance of images by
changing the settings in the Levels option.
• Color Matching : You can adjust the appearance of images by
changing the settings in the Settings option.

Scaling Printing

Advanced Options

Scaling Printing allows you to automatically or manually scale
your print job on a page. You can choose from None, Reduce/
Enlarge, and Fit to Page.
• For details, see “Printing a Reduced or Enlarged Document” on
page 18.
• For details, see “Fitting Your Document to a Selected Paper
Size” on page 18.

You can set advanced settings by clicking the Advanced
Options button.
• Print All Text To Black: When the Print All Text To
Black option is checked, all text in your document prints solid
black, regardless of the color it appears on the screen.
• Print All Text To Darken: When the Print All Text To
Darken option is checked, all text in your document is allowed
to print darker than on a normal document.
• Grayscale Enhancement: Press the Smart Color tab. It
allows users to preserve the details of nature photos, and
improve contrast and readability among grayscale colors, when
printing color documents in grayscale.
• Fine Edge: Press the Smart Color tab. It allows users to
emphasize edges of texts and fine lines for improving
readability and align each color channel registration in color
printing mode.

Graphic Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 11 for more information on accessing printer properties.
Click the Graphic tab to display the properties shown below.

Quality
The Quality options you can select may vary depending
on your printer model. The higher the setting, the sharper the
clarity of printed characters and graphics. The higher setting also
may increase the time it takes to print a document.
Color Mode
You can choose color options. Setting to Color typically produces
the best possible print quality for color documents. If you want to
print a color document in grayscale, select Grayscale. If you
want to adjust the color options manually, select Manual and
click the Color Adjust or Color Matching button.
• Copies Setting : In order to use this option, first you need to
set total number of copies from Paper tab. When you make
several copies, and if you want to print some copies in color and
some in grayscale, use this option and select the number of
copies in grayscale.

14
Basic Printing

Other Options Tab

About Tab

You can select output options for your document. See “Printing
a Document” on page 11 for more information about accessing
the printer properties.

Use the About tab to display the copyright notice and the
version number of the driver. If you have an Internet browser,
you can connect to the Internet by clicking on the web site icon.
See “Printing a Document” on page 11 for more information
about accessing printer properties.

Click the Other Options tab to access the following feature:

Using a Favorite Setting
The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a Favorites item:

Watermark
You can create a background text image to be printed on each
page of your document. For details, see “Using Watermarks” on
page 19.
Overlay
Overlays are often used to take the place of preprinted forms and
letterhead paper. For details, see “Using Overlays” on page 20.
Output Options
• Print Subset: You can set the sequence in which the pages
print. Select the print order from the drop-down list.
- Normal (1,2,3): Your printer prints all pages from the first
page to the last page.
- Reverse All Pages (3,2,1): Your printer prints all pages
from the last page to the first page.
- Print Odd Pages: Your printer prints only the odd numbered
pages of the document.
- Print Even Pages: Your printer prints only the even
numbered pages of the document.

Change the settings as needed on each tab.

Enter a name for the item in the Favorites input box.

Click Save.
When you save Favorites, all current driver settings are
saved.

To use a saved setting, select the item from the Favorites drop
down list. The printer is now set to print according to the
Favorites setting you selected.
To delete a Favorites item, select it from the list and click
Delete.
You can also restore the printer driver’s default settings by
selecting Printer Default from the list.

Using Help
Your printer has a help screen that can be activated by clicking
the Help button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click
from the upper right corner of the window,
and then click on any setting.

15
Basic Printing

Advanced Printing

Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)

This chapter explains printing options and advanced printing
tasks.
1

NOTE:
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up
Printing)
• Printing Posters
• Printing Booklets

You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

From the Layout tab, choose Multiple Pages per Side in
the Layout Type drop-down list.

Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down
list.

Select the page order from the Page Order drop-down
list, if necessary.

• Printing on Both Sides of Paper

Check Print Page Border to print a border around each
page on the sheet.

• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size

Click the Paper tab, select the paper source, size, and
type.

Click OK and print the document.

• Using Watermarks
• Using Overlays

16
Advanced Printing

Printing Posters

Printing Booklets

This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

Click the Layout tab, select Poster Printing in the
Layout Type drop-down list.

Configure the poster option:
You can select the page layout from Poster<2x2>,
Poster<3x3>, Poster<4x4> or Custom. If you select
Poster<2x2>, the output will be automatically stretched
to cover 4 physical pages. If the option is set to Custom,
you can enlarge the original from 150% to 400%.
Depending on the level of the enlargement, the page
layout is automatically adjusted to Poster<2x2>,
Poster<3x3>, Poster<4x4>.

Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
0.15 inches

0.15 inches

Click the Paper tab, select the paper source, size, and
type.

Click OK and print the document. You can complete the
poster by pasting the sheets together.

17
Advanced Printing

This printer feature allows you to print your document on both
sides of the paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.

To change the print settings from your software
application, access the printer properties. See “Printing a
Document” on page 11.

From the Layout tab, choose Booklet Printing from the
Layout Type drop-down list.

NOTE: The Booklet Printing option is not available for all
paper sizes. In order to find out the available paper size for
this feature, select the paper size in the Size option on the
Paper tab, then check if the Booklet Printing in a Layout
Type drop-down list on the Layout tab is activated.

Click the Paper tab, and select the paper source, size, and
type.

Click OK and print the document.

After printing, fold and staple the pages.

Printing a Reduced or Enlarged
Document

Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing,
decide how you want your document oriented.

You can change the size of a page’s content to appear larger or
smaller on the printed page.

The options are:

• None
• Long Edge, which is the conventional layout used in
book binding.
• Short Edge, which is the type often used with calendars.
2

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

From the Paper tab, select Reduce/Enlarge in the
Printing Type drop-down list.

Enter the scaling rate in the Percentage input box.

You can also click the

3
2

3
5

▲ Long Edge

▲ Short Edge

button.

Select the paper source, size, and type in Paper Options.

Click OK and print the document.

NOTE: Do not print on both sides of labels, transparencies,
envelopes, or thick paper. Paper jamming and damage to the
printer may result.

Fitting Your Document to a
Selected Paper Size

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
A

From the Layout tab, select the paper orientation.

From the Double-sided Printing section, select the
binding option you want.

Click the Paper tab and select the paper source, size, and
type.

Click OK and print the document.

NOTE: If your printer does not have a duplex unit, you should
complete the printing job manually. The printer prints every
other page of the document first. After printing the first side of
your job, the Printing Tip window appears. Follow the onscreen instructions to complete the printing job.

18
Advanced Printing

This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

From the Paper tab, select Fit to Page in the Printing
Type drop-down list.

Select the correct size from the Output size drop-down
list.

Select the paper source, size, and type in Paper Options.

Click OK and print the document.

Editing a Watermark

Using Watermarks

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

Click the Other Options tab and click the Edit button in
the Watermark section. The Edit Watermark window
appears.

Using an Existing Watermark

Select the watermark you want to edit from the Current
Watermarks list and change the watermark message and
options.

Click Update to save the changes.

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

Click OK until you exit the Print window.

Click the Other Options tab, and select the desired
watermark from the Watermark drop-down list. You will
see the selected watermark in the preview image.

The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.

Deleting a Watermark
1

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

From the Other Options tab, click the Edit button in the
Watermark section. The Edit Watermark window
appears.

Select the watermark you want to delete from the Current
Watermarks list and click Delete.

Click OK until you exit the Print window.

Click OK and start printing.

NOTE: The preview image shows how the page will look when
it is printed.

Creating a Watermark
1

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

Click the Other Options tab, and click the Edit button in
the Watermark section. The Edit Watermark window
appears.

Enter a text message in the Watermark Message box.
You can enter up to 40 characters. The message displays
in the preview window.
When the First Page Only box is checked, the watermark
prints on the first page only.

Select watermark options.
You can select the font name, style, size, or grayscale level
from the Font Attributes section and set the angle of the
watermark from the Message Angle section.

Click Add to add a new watermark to the list.

When you have finished editing, click OK and start
printing.

To stop printing the watermark, select (No Watermark) from
the Watermark drop-down list.

19
Advanced Printing

Using a Page Overlay

Using Overlays

After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:

What is an Overlay?
Dear ABC

Regards
WORLD BEST

An overlay is text and/or images stored in the computer’s hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You can use
your printer to print the letterhead overlay on your document.

Create or open the document you want to print.

To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.

Click the Other Options tab.

Select the desired overlay from the Overlay drop-down
list box.

If the overlay file you want does not appear in the
Overlay list, click Edit button and Load Overlay, and
select the overlay file.

Creating a New Page Overlay

If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the Load Overlay window.

To use a page overlay, you must create a new page overlay
containing your logo or image.

Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.

To save the document as an overlay, access printer
properties. See “Printing a Document” on page 11.

Click the Other Options tab, and click Edit button in the
Overlay section.

In the Edit Overlay window, click Create Overlay.

In the Create Overlay window, type a name of up to
eight characters in the File name box. Select the
destination path, if necessary. (The default is
C:\Formover).

WORLD BEST

Click Save. The name appears on the Overlay List box.

Click OK or Yes to finish creating.

After you select the file, click Open. The file appears in the
Overlay List box and is available for printing. Select the
overlay from the Overlay List box.

If necessary, click Confirm Page Overlay When
Printing. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.

Click OK or Yes until printing begins.
The selected overlay downloads with your print job and
prints on your document.

NOTE: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.

The file is not printed. Instead it is stored on your
computer’s hard disk drive.

NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.

20
Advanced Printing

Deleting a Page Overlay
You can delete page overlays that you no longer use.

In the printer properties window, click the Other Options
tab.

Click the Edit button in the Overlay section.

Select the overlay you want to delete from the Overlay
List box.

Click Delete Overlay.

When a confirming message window appears, click Yes.

Click OK until you exit the Print window.

Sharing the Printer
Locally

Setting Up a Host Computer

You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
The following procedure is for Microsoft® Windows® XP. For
other Windows operating systems, see the corresponding
Windows User's Guide or online help.

NOTES:
• Check the operating system(s) that are compatible with your
printer. Please refer to the OS Compatibility section of
Printer Specifications in the Getting started chapter.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.

1
2
3
4
5
6

From the Start menu select Printers and Faxes.
Double-click your printer driver icon.
From the Printer menu, select Sharing.
Check the Share this printer box.
Fill in the Shared Name field, and then click OK.

Setting Up a Client Computer
1
2
3

4
5
6

21
Sharing the Printer Locally

Start Windows.

Right-click the Windows Start button and select Explore.
Select My Network Places and then right-click Search
for Computers.
Enter the IP address of host computer in Computer name
field, and click Search. (In case host computer requires
User name and Password, enter User ID and password
of host computer account.)
Double-click Printers and Faxes.
Right-click printer driver icon, select Connect.
Click Yes, if the installation confirm message appears.

Scanning

Smarthru Office

Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can fax or e-mail the
files, display them on your web site or use them to create
projects that you can print using SmarThru software or the WIA
driver.

The supplied Drivers and Utilities CD provides you with
SmarThru Office. SmarThru Office offers you convenient
features to use with your machine.

This chapter includes:

Starting SmarThru Office

• Smarthru Office

Follow the steps below to start SmarThru Office:

• Scanning Process with TWAIN-enabled Software

Ensure that your printer and computer are turned on and
properly connected to each other.

Once you have installed SmarThru Office, you will see the
SmarThru Office icon on your desktop.

Double-click the SmarThru Office icon.

The SmarThru Office starts.
For more information, click Help> SmarThru Office
help.

• Scanning Using the WIA Driver

NOTES:
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in the Getting started
chapter.
• You can check your printer name in the supplied
Drivers and Utilities CD.
• The maximum resolution that can be achieved
depends upon various factors, including computer
speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning,
you may not be able to scan at certain resolutions,
especially using enhanced dpi.

Quick Start Guide
This menu displays direct buttons for some features. The direct
buttons include: Categories, Binder, Life Cycle, Scan and
OCR, Fix and Enhance, and Dell Website. You can disable
this menu by checking “Do not show this diaglog again”.

Using SmarThru Office
Scanning

Click scan icon.

NOTES:
• In Microsoft® Windows® XP operating system, you can use
SmarThru Office launcher, which is on the right end of
taskbar, to easily open the Scan Setting window.

• In other operating systems beside Windows XP, click the
SmarThru icon
in the tray area of the windows taskbar
to activate the SmarThru Office launcher.

22
Scanning

Fax

Scan Setting window opens.

You can send fax while working on SmarThru Office.

Select File > Send to> Send By Fax.

Send Fax window opens.

Type in necessary information and click Send Fax.

NOTE: For more information about SmarThru Office, click
Help > SmarThru Office help. The SmarThru Office Help
window appears; you can view on screen help supplied on the
SmarThru program.
Follow the steps below to uninstall SmarThru Office. Before
you begin the uninstall, ensure that all applications are closed
on your computer.
1

Select
Scanner

Allows you to select between the Local or
Network scanner.

Select
Profile

Allows you to save settings frequently used
for future use. Click New Profile to save the
setting.

Scan
Settings

Allows you to customize settings for Scan
Size and Paper Source.

Scan To

Allows you to customize settings for File
Name and location to send scanned data.

NOTE: Click Advanced button to set more scan options.

Set scan settings and click Scan. For more information,
click Help > SmarThru Office help.

Send to
Email
You can send email while working on SmarThru Office.

NOTE: You need an email client program, such as Outlook
Express, to send email in SmarThru Office. Procedure for
sending email may differ depending on email client program
you are using.

Select File > Send to> Send By E-mail.

An email client opens.

Type in necessary information and send your email.

23
Scanning

a) From the Start menu, select Programs or All
Programs.
b) Select SmarThru Office, and then select Uninstall
SmarThru Office.
c) When your computer asks you to confirm your selection,
read the statement and click OK.
d) Click Finish.

Scanning Process with TWAINenabled Software
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe®
Photoshop®. The first time you scan with your machine, select
it as your TWAIN source in the application you use.
The basic scanning process involves a number of steps:

Ensure that your printer and computer are turned on and
properly connected to each other.

Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).

Open an application, such as Photoshop.

Open the TWAIN window and set the scan options.

Scan and save your scanned image.

Click Next.

Enter a picture name, and select a file format and
destination to save the picture.

Follow the on-screen instructions to edit the picture after it
is copied to your computer.

Windows Vista
1

Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).

Click Start → Control Panel → Hardware and Sound →
Scanners and Cameras.

Click on Scan a document or picture. Then Windows
Fax and Scan application is opened automatically.

NOTE: To view scanners, user can click on View scanners
and cameras.

NOTE: You need to follow the program’s instructions for

acquiring an image. See the user’s guide of the application.

Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft® Windows® XP and works
with digital cameras and scanners. Unlike the TWAIN driver, the
WIA driver allows you to scan and easily manipulate images
without using additional software.

NOTE: The WIA driver works only on Windows XP/2003/Vista
with USB port.

Windows XP
1

Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).

From the Start menu on your desktop window, select
Settings, Control Panel, and then Scanners and
Cameras.

Double click your scanner driver icon. The Scanner and
Camera Wizard launches.

Choose your scanning preferences and click Preview to
see how your preferences affect the picture.

24
Scanning

Click Scan and then scan driver is opened.

Choose your scanning preferences and click Preview to
see your preferences affect the picture.

Click Scan.

NOTE: If you want to cancel the scan job, press the Cancel
button on the Scanner and Camera Wizard.

Using other software

Printer Settings Utility
When you install the Dell software, the Printer Settings Utility
is automatically installed.
To open the Printer Settings Utility.

This chapter includes:
• Printer Status Monitor
• Printer Settings Utility

Click Start → Programs or All Programs → Dell →
Dell Printers → Dell 1235cn Color Laser MFP →
Printer Settings Utility.
The Printer Settings Utility window opens.

The Printer Settings Utility window provides several
features.

• Dell Toner Re-order application
• Firmware Update Utility

Printer Status Monitor
The printer status monitor screen launches when you send a
print job to the printer. This only appears on the computer
screen. Depending on the remaining toner level, the launched
printer status monitor screen is different.
If you are a Windows user, from the Start menu, select
Programs or All Programs → Dell → Dell Printers → Dell
1235cn Color Laser MFP → Printer Status Monitor.
The Printer Status Monitor program displays the current
status of the printer, the level of toner remaining in the toner
cartridge(s) and various other information. You can also change
settings.

For more information, click the
button.
To use the default settings, click the Printer Default button
and click Apply button.
To exit, click the Exit button at the bottom of the window.

• Printing Status: The Printer Status Monitor displays the
current status of the printer.
• Toner Level: You can view the level of toner remaining
in the toner cartridge(s).
• Order Supplies: Click to order replacement toner
cartridges online.
• User’s Guide: Allows you to view the Dell 1235cn Color
Laser MFP User’s Guide.

25
Using other software

Dell Toner Re-order application

Firmware Update Utility

To order replacement toner cartridges or supplies from Dell:

You can update the printer firmware using Firmware Update
Utility.

Double-click the Dell Toner Reorder Program icon on your
desktop.

Click Start → Programs or All Programs → Dell → Dell
Printers → Dell 1235cn Color Laser MFP → Firmware
Update Utility.
The Firmware Update Utility window opens.

or
Click Start → Programs or All Programs → Dell → Dell
Printers → Dell 1235cn Color Laser MFP → Dell
1235cn MFP Toner Reoder.
The Dell 1235cn MFP Toner Reorder window opens.

Follow the on screen instructions to complete the firmware
update.

26
Using other software

10 After the installation is finished, click Quit.

Using Your Printer with
a Macintosh

NOTE:
• If you have installed scan driver, click Restart.
• After the installation is finished, see “Setting Up the Printer”
on page 28

Your printer supports Macintosh systems with a built-in USB
interface or 10/100 Base-TX network interface card. When you
print a file from a Macintosh computer, you can use the CUPS driver
by installing the PPD file.

NOTE: Some printers do not support a network
interface. Ensure that your printer supports a network
interface by referring to Printer Specifications in the
Specifications chapter.

Uninstalling software

This chapter includes:

Uninstall is required if you are upgrading the software, or if
installation fails.

• Installing Software

• Uninstalling software
• Setting Up the Printer

3
4
5
6
7
8

• Printing
• Scanning

Installing Software

The Drivers and Utilities CD that came with your printer
provides you with the PPD file that allows you to use the CUPS
driver or Apple LaserWriter driver (only available when you
use a printer which supports the PostScript driver), for
printing on a Macintosh computer.
Also, it provides you with the Twain driver for scanning on a
Macintosh computer.

1
2
3
4
5
6
7
8

Ensure that you connect your printer to the computer. Turn
on your computer and printer.
Insert the Drivers and Utilities CD which came with your
printer into the computer’s optical drive.
Double-click CD icon that appears on your Macintosh
desktop.
Double-click the MAC_Installer folder.
Double-click the Installer OS X icon.
Enter the password and click OK.
The Dell Installer window opens. Click Continue
Select Easy Install and click Install. Easy Install is
recommended for most users. All components necessary
for printer operations will be installed.
If you select Custom Install, you can choose individual
components to install.
Click Continue, when the message which warns that all
application will close appears.

Insert the Drivers and Utilities CD which came with your
printer into the computer’s optical drive.
Double-click CD icon that appears on your Macintosh
desktop.
Double-click the MAC_Installer folder.
Double-click the Installer OS X icon.
Enter the password and click OK.
The Dell Installer window opens. Click Continue.
Select Uninstall and click Uninstall.
Click Continue, when the message which warns that all
application will close appears.
When the uninstallation is done, click Quit.

For a USB-connected

Setting Up the Printer
Set up for your printer will be different depending on which
cable you use to connect the printer to your computer—the
network cable or the USB cable.

Follow the instructions on “Installing Software” on page 27
to install the PPD and Filter files on your computer.

Open the Applications folder → Utilities, and Print
Setup Utility.
• For MAC OS 10.5, open System Preferences from the
Applications folder, and click Printer & Fax.

For a Network-connected
3

NOTE: Some printers do not support a network

• For MAC OS 10.5, press the “+” icon then a display
window will pop up.

interface. Before connecting your printer, ensure that
your printer supports a network interface by referring
to Printer Specifications in the Specifications chapter.

Follow the instructions on “Installing Software” on page 27
to install the PPD and Filter files on your computer.

Open the Applications folder → Utilities, and Print
Setup Utility.

• For MAC OS 10.5, click Default and find the USB
connection.

• For MAC OS 10.5, if Auto Select does not work properly,
select Select a driver to use... and your printer name
in Print Using.

For MAC OS 10.3, select the IP Printing tab.
• For MAC OS 10.4, click IP Printer.

Your printer appears on the Printer List, and is set as the
default printer.

• For MAC OS 10.5, click IP.

Select Socket/HP Jet Direct in Printer Type.
WHEN PRINTING A DOCUMENT CONTAINING MANY
PAGES, PRINTING PERFORMANCE MAY BE
ENHANCED BY CHOOSING SOCKET FOR PRINTER
TYPE OPTION.

Enter the printer’s IP address in the Printer Address
field.

Enter the queue name in the Queue Name field. If you
cannot determine the queue name for your printer server,
try using the default queue first.

For MAC OS 10.3, if Auto Select does not work properly,
select Dell in Printer Model and your printer name in
Model Name.

• For MAC OS 10.4, if Auto Select does not work properly,
select Dell in Print Using and your printer name in
Model.
• For MAC OS 10.5, if Auto Select does not work properly,
select Select a driver to use... and your printer name
in Print Using.
Your printer’s IP address appears on the Printer List, and
is set as the default printer.

For MAC OS 10.3, if Auto Select does not work properly,
select Dell in Printer Model and your printer name in
Model Name.
• For MAC OS 10.4, if Auto Select does not work properly,
select Dell in Print Using and your printer name in
Model.

Click Add on the Printer List.
• For MAC OS 10.5, press the “+” icon then a display
window will pop up.

For MAC OS 10.3, select the USB tab.
• For MAC OS 10.4, click Default Browser and find the
USB connection.

• For MAC OS 10.5, open System Preferences from the
Applications folder, and click Printer & Fax.

Click Add on the Printer List.

Click Add.

Changing Printer Settings

Printing

You can use advanced printing features when using your
printer.

NOTES:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied
Drivers and Utilities CD.

From your Macintosh application, select Print from the File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.

NOTES: The setting options may differ depending on printers
and Macintosh OS version.

Layout

Printing a Document
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.

Open a Macintosh application and select the file you want
to print.

Open the File menu and click Page Setup (Document
Setup in some applications).

Choose your paper size, orientation, scaling, and other
options and click OK.

Make sure that your
printer is selected.

The Layout tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper. Select Layout from the Presets drop-down
list to access the following features.

▲ Mac OS 10.5

•Pages per Sheet: This feature determines how many
pages printed on one page. For details, see "Printing
Multiple Pages on One Sheet of Paper" on the next
column.
•Layout Direction: You can select the printing direction
on a page as like the examples on UI.
▲ Mac OS 10.5

Open the File menu and click Print.

Choose the number of copies you want and indicate which
pages you want to print.

Click Print when you finish setting the options.

29
Using Your Printer with a Macintosh

Graphics
The Graphics tab provides options for selecting Quality and
Color Mode. Select Graphics form the Presets' drop-down
list to access the graphic features.

Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.

From your Macintosh application, select Print from the
File menu.

Select Layout.

▲ Mac OS 10.5

•Quality: You can select the printing resolution. The
higher the setting, the sharper the clarity of printed
characters and graphics. The higher setting also may
increase the time it takes to print a document.
•Color Mode: You can set the color options. Setting to
Color typically produces the best possible print quality
for color documents. If you want to print a color
document in grayscale, select Grayscale.

Paper
Set Paper Type to correspond to the paper loaded in the tray
from which you want to print. This will let you get the best
quality printout. If you load a different type of print material,
select the corresponding paper type.

▲ Mac OS 10.5

Select the number of pages you want to print on one sheet
of paper on the Pages per Sheet drop-down list.

Select the page order from the Layout Direction option.
To print a border around each page on the sheet, select
the option you want from the Border drop-down list.

▲ Mac OS 10.5

30
Using Your Printer with a Macintosh

Click Print, and the printer prints the selected number of
pages on one side of each page.

Scanning
You can scan docoments using Image Capture program.
Macintosh OS offers Image Capture program.

Scanning with USB
1

Ensure that your machine and computer are turned on and
properly connected to each other.

Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).

Start Applications and click Image Capture.

NOTE: If No Image Capture device connected message
appears, disconnect the USB cable and reconnect it. If the
problem persists, please refer to the Image Capture’s help.

Set the scan options on this program.

Scan and save your scanned image.

NOTE:
• For more information about using Image Capture, please
refer to the Image Capture’s help.
• If you want to scan via the DADF, use TWAIN-comliant
softwares.
• You can also scan using TWAIN-compliant softwares, such as
Adobe® Photoshop®.
• Scan process differ according to TWAIN-compliant
softwares. Please refer to the user’s guide of the software.
• If scanning does not operate in Image Capture, update
Mac OS to the latest version. Image Capture operates
propery in Mac OS X 10.3.9 or higher and Mac OS X 10.4.7
or higher.

31
Using Your Printer with a Macintosh

SOFTWARE

SECTION

INDEX
A

advanced printing, use 16

Macintosh
driver
install 27
uninstall 27
printing 29
scanning 31
setting up the printer 28

B
booklet printing 17

n-up printing
Macintosh 30
Windows 16

printer properties, set
Macintosh 29
Windows 12
printer resolution, set
Windows 14
printer software
install
Macintosh 27
Windows 4
uninstall
Macintosh 27
Windows 10
printing
booklets 17
double-sided 18

C
canceling
scan 24

D
document, print
Macintosh 29
Windows 11
double-sided printing 18

favorites settings, use 15

orientation, print
Windows 13
overlay
create 20
delete 20
print 20

Graphics properties, set 14

H
help, use 15

I
install
printer driver
Macintosh 27
Windows 4

L
Layout properties, set
Windows 13

Paper properties, set 13
paper size, set 13
paper source, set
Windows 13
poster, print 17
print
document 11
fit to page 18
from Macintosh 29
from Windows 11
N-up
Macintosh 30
Windows 16
overlay 20
poster 19
PRN 12
scaling 18
watermark 19
32

scanning
TWAIN 24
WIA driver 24
scanning from Macintosh 31
setting
darkness 14
favorites 15
image mode 14
resolution
Windows 14
toner save 14
true-type option 14
software
install
Macintosh 27
Windows 4
reinstall
Windows 9
system requirements
Macintosh 27
uninstall
Macintosh 27
Windows 10
status monitor, use 25

T
toner save, set 14

TWAIN, scan 24

U
uninstall, software
Macintosh 27
Windows 10

W
watermark
create 19
delete 19
edit 19
print 19
WIA, scan 24

REV 1.01

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Dell 1235Cn Color Laser Printer Users Manual User's Guide

1507919573dell-1235cn_user's guide_en-us DELL 1235 COLOR LASER pdf | FreeUserManuals.com

1507920384dell-1235cn_user's guide_en-us DELL 1355CNW pdf | FreeUserManuals.com

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