Dell 1235Cn Color Laser Printer Users Manual User's Guide
1507919573dell-1235cn_user's guide_en-us DELL 1235 COLOR LASER pdf | FreeUserManuals.com
1507920384dell-1235cn_user's guide_en-us DELL 1355CNW pdf | FreeUserManuals.com
1507920401dell-1235cn_user's guide_en-us DELL 1355CN pdf | FreeUserManuals.com
2014-11-13
: Dell Dell-1235Cn-Color-Laser-Printer-Users-Manual-113542 dell-1235cn-color-laser-printer-users-manual-113542 dell pdf
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- Features of your new laser printer
- Safety information
- Contents
- Introduction
- Getting started
- Loading originals and print media
- Copying
- Scanning
- Basic printing
- Faxing
- Sending a fax
- Receiving a fax
- Changing receiving modes
- Receiving automatically in Fax mode
- Receiving manually in Tel mode
- Receiving manually using an extension telephone
- Receiving automatically in Ans/Fax mode
- Receiving faxes using DRPD mode
- Receiving in secure receiving mode
- Activating secure receiving mode
- Receiving faxes in memory
- Forwarding faxes
- Fax setup
- Using USB memory device
- Maintenance
- Troubleshooting
- Ordering supplies
- Specifications
- Glossary
- Index
- Software section
- Software section Contents
- Installing Printer Software in Windows
- Basic Printing
- Advanced Printing
- Sharing the Printer Locally
- Scanning
- Using other software
- Using Your Printer with a Macintosh
- Software section Index
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2 | Features of your new laser printer
features of your new laser printer
Your new printer is equipped with a number of special features that improve the quality of the documents you print.
With the printer, you can:
Print with excellent quality and speed
• You can print in a full range of colors using cyan, magenta,
yellow, and black.
• You can print with a resolution of up to 2400 x 600 dpi. See
Software section.
• Your printer prints A4-sized paper at up to 16 ppm and
letter-sized paper at up to 17 ppm. In Color mode, your
printer prints A4-sized or letter sized paper at up to 4 ppm.
Handle many different types of printable material
•The 150-sheet tray supports plain paper in various sizes:
letterhead, envelopes, labels, custom-sized media,
postcards, and heavy paper.
Create professional documents
• Print Watermarks. You can customize your documents with
words, such as “Confidential”. See Software section.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and can then be taped together to form a poster. See
Software section.
• You can use preprinted forms and letterhead with plain
paper. See Software section.
Save time and money
• To save paper, you can print multiple pages on one single
sheet of paper.
• This printer automatically conserves electricity by
substantially reducing power consumption when not in use.
• To save paper, you can print on both sides of the paper
(double-sided printing). See Software section.
Print in various environments
• You can print with Windows 2000/XP/2003/Vista as well as
Macintosh systems.
• Your printer is equipped with a USB interface and a
network interface.
Copy originals in several formats
• Your printer can print multiple image copies from the
original document on a single page.
• There are special functions to erase catalog and
newspaper background.
• The print quality and image size may be adjusted and
enhanced at the same time.
Scan the originals and send it right away
• Scan in color and use the precise compressions of JPEG,
TIFF and PDF formats.
• Quickly scan and send files to multiple destinations using
Networks scanning.
Set a specific time to transmit a Fax
• You can specify a certain time to transmit the fax and also
send the fax to several stored destinations.
• After the transmission, the printer may print out the fax
reports according to the setting.
SPECIAL FEATURES
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Features of your new laser printer | 3
ABOUT THIS USER’S GUIDE
This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice
users and professional users can refer to this guide for installing and using the printer.
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
Following table offers the conventions of this guide:
CONVENTION DESCRIPTION EXAMPLE
Bold Used for texts on the display or actual prints on the printer. Start
Note Used to provide additional information or detailed specification of the printer
function and feature. The date format may differ from
country to country
Caution Used to give users information to protect the printer from possible mechanical
damage or malfunction. Do not touch the green underside of
the toner cartridge.
Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute
(See page 1 for more
information) Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)
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4 | Features of your new laser printer
FINDING MORE INFORMATION
You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.
Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.
Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,
troubleshooting, and installing accessories.
This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in
various operating systems, and how to use the included software utilities.
Note
You can access the user’s guide in other languages from the Manual folder on the printer software CD.
Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a
printer driver help screen, click
Help
from the printer properties dialog box.
Dell website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website,
www.dell.com and support.dell.com.
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Safety information | 5
safety information
IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS
What the icons and signs in this user’s guide mean:
These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe
place for future reference.
WARNING
Hazards or unsafe practices that may result in severe personal injury or death.
CAUTION
Hazards or unsafe practices that may result in minor personal injury or property damage.
CAUTION
To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),
follow these basic safety precautions:
Do NOT attempt.
Do NOT disassemble.
Do NOT touch.
Follow directions explicitly.
Unplug the power plug from the wall socket.
Ensure the MFP is grounded to prevent electric shock.
Call the service center for help.
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.
4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the
operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.
5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a
damp cloth for cleaning.
6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.
7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.
8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone or computer interface cords.
11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating
a risk of fire or shock. Never spill liquid of any kind onto or into the printer.
12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is
required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause
electric shock when the unit is subsequently used.
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6 | Safety information
13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the
following conditions:
• When any part of the power cord, plug or connecting cable is damaged or frayed.
• If liquid has been spilled into the printer.
• If the printer has been exposed to rain or water.
• If the printer does not operate properly after instructions have been followed.
• If the printer has been dropped, or the cabinet appears damaged.
• If the printer exhibits a sudden and distinct change in performance.
14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and
may require extensive work by a qualified service technician to restore the printer to normal operation.
15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the
AC power and telephone cord for the duration of the lightning storm.
16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with
110 V printer, then it should be 16 AWGa or bigger.
17. Use only No.26 AWG or larger telephone line cord.
18. SAVE THESE INSTRUCTIONS
19. This printer can be operated only in the country you have purchased (due to different voltage, telecommunication configuration and
etc.).
a.AWG: American Wire Gauge
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7 | Contents
2 Features of your new laser printer
5 Safety information
INTRODUCTION
11
11 Printer overview
11 Front view
11 Rear view
12 Control panel overview
13 Understanding the Status LED
13 Acknowledging the status of the toner cartridge
14 Menu overview
15 Supplied software
15 Printer driver features
15 Printer driver
GETTING STARTED
16
16 Setting up the hardware
17 System requirements
17 Microsoft® Windows®
17 Macintosh
18 Setting up the network
18 Supported operation environments
18 Configuring network protocol via the printer
18 Using the SetIP program
18 Installing the driver software
19
20 Printer's basic settings
20 Altitude adjustment
20 Changing the display language
20 Setting the date and time
20 Changing the clock mode
20 Changing the default mode
20 Setting sounds
21 Entering characters using the number keypad
21 Using the save modes
21 Auto continue
LOADING ORIGINALS AND PRINT MEDIA
23
23 Loading originals
23 On the scanner glass
23 In the ADF
24 Selecting print media
25 Specifications on print media
26 Media sizes supported in each mode
26 Guidelines for special print media
27 Changing the size of the paper in the paper tray
28
29 Printing on special print materials
29 Feeding the print material manually
29 Setting the paper size and type
COPYING
30
30 Copying
30 Changing the settings for each copy
30 Darkness
30 Original Type
30 Reduced or enlarged copy
31 Changing the default copy settings
contents
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8 | Contents
contents
31 ID card copying
31 Using special copy features
31 2-up or 4-up copying
31 Poster copying
32 Clone copying
32 Erasing background images
32 Gray enhance copying
32 Setting copy timeout
SCANNING
33
33 Scanning basics
33 Scanning from the control panel
33 Setting scan information in Dell Scan Manager.
33 Scanning to application programs
34 Scanning by a network connection
34 Scanning to Email
35 Changing the settings for each scan job
35 Changing the default scan settings
35 Setting up Address Book
35 Registering speed email numbers
35 Configuring group email numbers
35 Using Address Book entries
35 Searching Address Book for an entry
36 Printing Address Book
BASIC PRINTING
37
37 Printing a document
37 Canceling a print job
FAXING
38
38 Sending a fax
38 Setting the fax header
38 Adjusting the document settings
39 Sending a fax automatically
39 Sending a fax manually
39 Confirming a transmission
39 Automatic redialing
39 Redialing the last number
39 Sending a fax to multiple destinations
40 Sending a delayed fax
40 Sending a priority fax
41 Receiving a fax
41 Changing receiving modes
41 Receiving automatically in Fax mode
41 Receiving manually in Tel mode
41 Receiving manually using an extension telephone
41 Receiving automatically in Ans/Fax mode
41 Receiving faxes using DRPD mode
42 Receiving in secure receiving mode
42 Activating secure receiving mode
42 Receiving faxes in memory
42 Forwarding faxes
43 Fax setup
43 Changing the fax setup options
44 Changing the default document settings
44 Printing sent fax report automatically
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Contents | 9
contents
44 Setting up Address Book
USING USB MEMORY DEVICE
46
46 About USB memory
46 Plugging in a USB memory device
46 Scanning to a USB memory device
46 Scanning
47 Customizing Scan to USB
47 Printing from a USB memory device
47 To print a document from a USB memory device:
47 Backing up data
47 Backing up data
47 Restoring data
48 Managing USB memory
48 Deleting an image file
48 Formatting a USB memory device
48 Viewing the USB memory status
48 Printing directly from a digital camera
MAINTENANCE
49
49 Printing reports
49 Printing a report
49 Adjusting the color contrast
50 Clearing memory
50 Cleaning your printer
50 Cleaning the outside
50 Cleaning the inside
52 Cleaning the scan unit
53 Maintaining the cartridge
53 Toner cartridge storage
53 Expected cartridge life
53 Redistributing toner
53 Replacing the toner cartridge
55 Replacing the imaging unit
56 Replacing the waste toner container
57 Maintenance parts
57 Checking replaceables
57 Managing your printer from the website
57 To access Embedded Web Service:
57 Checking the printer’s serial number
TROUBLESHOOTING
58
58 Tips for avoiding paper jams
58 Clearing document jams
58 Exit misfeed
59 Roller misfeed
59 Clearing paper jams
59 In the tray 1
59 In the fuser unit area
60 In the paper exit area
62 Understanding display messages
65 Solving other problems
65 Paper feeding
65 Printing problems
66 Printing quality problems
68 Copying problems
69 Scanning problems
69 Dell Scan Manager problems
70 Fax problems
70 Common Windows problems
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11 | Introduction
introduction
These are the main components of your printer:
This chapter includes:
• Printer overview
• Control panel overview
• Understanding the Status LED
• Acknowledging the status of the toner cartridge
• Menu overview
• Supplied software
• Printer driver features
PRINTER OVERVIEW
Front view Rear view
1Document width guides 9Document output tray
2ADF 10 USB connector
3Control panel 11 Toner cartridge
4Output support 12 Imaging unit
5Front cover 13 Waste toner container
6Front cover handle 14 Scanner lid
7Tray 1 15 Scanner glass
8Document input tray 16 Scan unit
1Extension telephone socket
(EXT) 5Handle
2Telephone line socket 6Power receptacle
3Network port 7Rear cover
4USB port 8Power switch
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Introduction |12
CONTROL PANEL OVERVIEW
Dell 1235cn
1ID Copy You can copy both sides of an ID card (e.g.,
driver's license) to a single side of paper. See "ID
card copying" on page 31.
2Direct USB
Allows you to directly print files stored on a USB
Memory device when it is inserted into the USB
connector on the front of your printer. See "About
USB memory" on page 46.
3Display Shows the current status and prompts during an
operation.
4Toner colors
The toner colors shown below the LCD display
co-works with the display messages. See Status
LED with the toner cartridge messages. See
"Acknowledging the status of the toner
cartridge" on page 13.
5Status Shows the status of your printer. See
"Understanding the Status LED" on page 13.
6Fax Activates Fax mode.
7Copy Activates Copy mode.
8Scan/Email Activates Scan mode.
9Menu Enters Menu mode and scrolls through the
available menus.
10 OK Confirms the selection on the screen.
11 Back Sends you back to the upper menu level.
12 Left/right arrow
Scroll through the options available in the
selected menu, and increase or decrease values.
When entering characters, use right key to add
empty space.
13 Number keypad Dials a number or enters alphanumeric
characters. See "Keypad letters and
numbers" on page 21.
14 Address Book Allows you to search for stored email addresses.
15 Redial/Pause In ready mode, redials the last number, or in Edit
mode, inserts a pause into a fax number.
16 On Hook Dial Engages the telephone line.
17 Stop/Clear
Stops an operation at any time. In ready mode,
clears/cancels the copy options, such as the
darkness, the document type setting, the copy
size, and the number of copies.
18 Black Start Starts a job in Black and White mode.
19 Color Start Starts a job in Color mode.
• All illustrations on this user’s guide may differ from your printer
depending on its options or models.
• The surface of the output tray may become hot if you print a large
number of pages at once. Ensure that you do not touch the
surface, and do not allow children near it.
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Introduction |13
UNDERSTANDING THE STATUS LED
The color of the Status LED indicates the printer's current status.
ACKNOWLEDGING THE STATUS OF THE
TONER CARTRIDGE
The status of toner cartridges is indicated by the Status LED and the LCD
display. If the toner cartridge is low or needs to be replaced, the Status LED
turns red and the display shows the message. However the arrow mark
shows which color toner is of concern or needs replacement with a new
cartridge.
Example:
The above example shows the yellow cartridge status indicated by the
arrow. Check the message to find out what the problem is and how to solve
it. See "Understanding display messages" on page 62 for more information
on error messages.
STATUS DESCRIPTION
Off • The printer is powered off-line.
• The printer is in power save mode. When data
is received, or any button is pressed, it
switches to on-line automatically.
Green Blinking • When the green LED blinks slowly, the printer
is receiving data from the computer.
• When the green LED blinks rapidly, the printer
is printing data.
On • The printer is powered on and can be used.
Red Blinking • A minor error has occurred and the printer is
waiting for the error to be cleared. Check the
display message, and solve the problem
referring to "Understanding display
messages" on page 62.
• The toner cartridge is low. Order a new toner
cartridge, see "Ordering supplies" on page 71.
You can temporarily improve print quality by
redistributing the toner. See "Replacing the
toner cartridge" on page 53.
On • A problem has occurred such as a paper jam,
cover is open or no paper in the tray, so that
the printer cannot continue the job. Check the
message on the display, and see
"Understanding display messages" on
page 62 to solve the problem.
• The toner cartridge is empty, exhausted, or
needs to be changed. See "Understanding
display messages" on page 62.
Always check the message on the display to solve the problem. The
instruction in the Troubleshooting section will guide you to operate the
printer properly. See "Understanding display messages" on page 62
for more information.
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14 | Introduction
MENU OVERVIEW
The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to
the following diagram.
Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.
.
Fax Feature
Darkness
Resolution
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job
Fax Setup
Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode
Receiving
Receive Mode
Ring to Answer
Fax Setup
(Continued)
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Resolution
Darkness
Auto Report
Copy Feature
Reduce/Enlarge
Darkness
Original Type
Layout
Adjust Bkgd.
Gray Enhance
Copy Setup
Change Default
Copies
Copy Collation
Reduce/Enlarge
Darkness
Original Type
Scan Feature
USB feature
Scan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail Feature
Scan Size
Original Type
Resolution
Scan Color
Scan Setup
Change Default
USB Default
E-mail Default
System Setup
(Continued)
Report
All Report
Configuration
Supplies Info
Address Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.
User Auth List
Maintenance
CLR Empty Msg
Supplies Life
Color
Serial Number
System Setup
(Continued)
Clear Setting
All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Address Book
Sent Report
Fax RCV Report
Network
TCP/IP
Ethernet Speed
Clear Setting
Network Info
System Setup
Machine Setup
Machine ID
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Timeout
Altitude Adj.
Auto Continue
Import Setting
Export Setting
Paper Setup
Paper Size
Paper Type
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer
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Introduction |15
SUPPLIED SOFTWARE
You must install the printer software using the supplied CD to use your
printer as a printer and a scanner, after you have set up your printer and
connected it to your computer. The CD provides you with the following
software.
PRINTER DRIVER FEATURES
Your printer drivers support the following standard features:
• Paper orientation, size, source and media type selection
• Number of copies
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:
Printer driver
CD
CONTENTS
Printer
software CD
Windows •
Printer driver
: Use this driver to take full
advantage of your printer’s features.
•
Scanner driver
: TWAIN and Windows
Image Acquisition (WIA) drivers are
available for scanning documents on
your printer.
•
SmarThru
a
: This is the accompanying
Windows-based software for your
multifunctional printer.
•
Dell Toner Management System™
:
Displays the status of the printer and the
name of the job when you send a job to
print. The Dell Toner Management
System™ window also displays the level
of toner remaining and allows you to
order replacement toner cartridges.
•
Printer Setting Utility
: This program
allows you to set up printer’s other
options from your computer desktop.
•
Firmware Update Utility
: This program
helps you to update printer’s firmware.
•
SetIP
: Use this program to set your
printer’s T
CP/IP addresses.
a. Allows you to edit a scanned image in many ways using a powerful image
editor and to send the image by email. You can also open another image
editor program, like Adobe® Photoshop®, from SmarThru. For details, see
the onscreen help supplied on the SmarThru program.
Macintosh
•Printer driver: Use this driver to take
full advantage of your printer’s
features.
•Scanner driver: TWAIN driver is
available for scanning documents on
your printer.
•
Printer Setting Utility
: This program
allows you to set up printer’s other
options from your computer desktop.
FEATURE WINDOWS MACINTOSH
Color mode OO
Printer quality option OO
Poster printing OX
Multiple pages per sheet
(N-up) OO
Fit to page printing OOa
a.This feature is supported only MAC OS X 10.4 ~ 10.5.
Scale printing OO
Watermark OX
Overlay OX
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16 | Getting started
getting started
This chapter gives you step-by-step instructions for setting up the printer.
This chapter includes:
• Setting up the hardware
• System requirements • Setting up the network
• Printer's basic settings
SETTING UP THE HARDWARE
This section shows the steps to set up the hardware which is explained in
the Quick Install Guide. Ensure you read Quick Install Guide and complete
following steps.
1. Select a stable location.
Select a level, stable place with adequate space for air circulation. Allow
extra space to open covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the printer close to the
edge of your desk or table.
Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the
altitude setting to optimize your printing. See "Altitude adjustment" on
page 20 for more information.
Select a flat, stable surface so that the printer is not inclined greater than
2 mm (0.08 inch). Otherwise, printing quality may be affected.
2. Unpack the printer and check all the enclosed items.
3. Remove the tape holding the printer tightly.
4. Load paper.
5. Ensure that all the cables are connected to the printer.
6. Turn the printer on.
When you move the printer, do not tilt or turn it upside down.
Otherwise, the inside of the printer may be contaminated by toner,
which can damage the printer or result in bad print quality.
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Getting started |17
SYSTEM REQUIREMENTS
Before you begin, ensure that your system meets the following
requirements:
Microsoft® Windows®
Your printer supports the following Windows operating systems.
Macintosh
OPERATING
SYSTEM
REQUIREMENT (RECOMMENDED)
CPU RAM FREE HDD
SPACE
Windows
2000 Intel® Pentinum® II 400
MHz (Intel Pentium III 933
MHz)
128 MB
(256 MB)
600 MB
Windows XP Intel Pentium III 933 MHz
(Intel Pentium IV 1 GHz) 128 MB
(256 MB) 1.5 GB
Windows
Server 2003 Intel Pentium III 933 MHz
(Intel Pentium IV 1 GHz) 128 MB
(512 MB) 1.25 GB to
2 GB
Windows
Vista®Intel Pentium IV 3 GHz 512 MB
(1024 MB) 15 GB
Windows
Server 2008 Intel Pentium IV 1 GHz
(Intel Pentium IV 2 GHz) 512 MB
(2048 MB) 10 GB
• Internet Explorer 6.0 or higher is the minimum requirement for all
Windows operating systems.
• Software installation can be only be performed by users with
Administrator rights.
• Windows Terminal Service is compatable with this printer.
OPERATING
SYSTEM
REQUIREMENT (RECOMMENDED)
CPU RAM FREE
HDD
SPACE
Mac OS X
10.3 ~ 10.4 • Intel Processor
• Power PC G4/G5 • 128 MB for a
Power-PC
based Mac
(512 MB).
• 512 MB for an
Intel-based Mac
(1 GB)
1 GB
Mac OS X 10.5 • Intel Processor
• 867 MHz or
faster Power PC
G4 /G5
512 MB (1 GB) 1 GB
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18 | Getting started
SETTING UP THE NETWORK
You need to set up the network protocols on the printer to use it in the
network environment. You can set up the basic network settings through the
printer's control panel.
Supported operation environments
The following table shows the network environments supported by the
printer:
Configuring network protocol via the printer
To set up TCP/IP network parameters:
1. Ensure your printer is connected to the network with an RJ-45 Ethernet
cable.
2. Ensure you have turned on the printer.
3. Press Menu on the control panel, until you see Network on the bottom
line of the display and press OK.
4. Press the left/right arrow until TCP/IP appears and press OK.
5. Press the left/right arrow until Static appears and press OK.
6. Press the left/right arrow until IP Address appears and press OK.
Enter a byte between 0 and 255 using the number keypad and press the
left/right arrow to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th byte.
7. When you have finished, press OK.
Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet
mask and gateway address.
Using the SetIP program
This program is for the network IP setting using the MAC address which is
the hardware serial number of the network printer card or interface.
Especially, it helps the network administrator set several network IPs at the
same time.
Installing the program
1. Insert the driver CD provided along with your machine. When the
driver CD runs automatically, close the window.
2. Start Windows Explorer and open the X drive. (X represents your
CDROM drive.)
3. Double-click Application > SetIP.
4. Double-click Setup.exe to install this program.
5. Click OK.
If necessary, select a language from the drop-down list.
6. Follow the instructions in the window and complete the installation.
Setting network values
1. Print the printer’s network configuration report to find your printer’s
MAC address. See "Printing reports" on page 49.
2. From the Windows Start menu, select All Programs → Dell → Dell
printers → Dell 1235cn Color Laser MFP → SetIP.
3. Click to open the TCP/IP configuration window.
4. Enter the network card's MAC address, IP address, subnet mask,
default gateway, and then click Apply.
5. Click OK. The printer prints the network information. Confirm that the
settings are correct.
6. Click Exit.
Installing the driver software
You have to install the printer software for printing. The software includes
drivers, applications, and other user friendly programs. The following
procedure is based on Windows XP. If you use Macintosh operating system,
see the Software section.
ITEM REQUIREMENTS
Network interface • Ethernet 10/100 Base-TX
Network operating system • Windows 2000/XP/2003/Vista
• MAC OS 10.3 ~ 10.5
Network protocols •TCP/IP
• Standard TCP/IP
•LPR
• IPP/HTTP
• Bonjour
• DHCP
•BOOTP
If you are in a non-static IP address environment and need to setup a
DHCP network protocol, go to the http://developer.apple.com/
networking/bonjour/download/, select the program Bonjour for
Windows compatible with your computer's operating system, and
install the program. This program will allow you to fix the network
parameter automatically. Follow the instruction in the installation
window.
Contact the network administrator if you are not sure how to
configure.
You can also set up the network settings through the network
administration programs.
•Embedded Web Service: Web server embedded on your
network print server, which allows you to:
- Configure the network parameters necessary for the printer to
connect to various network environments.
- Customize printer settings.
•SetIP: Utility program that allows you to select a network
interface and manually configure the IP addresses for use with
the TCP/IP protocol. See "Using the SetIP program" on page 18.
• You can only use SetIP program when your printer is connected to
a network.
• The following procedure is based on Windows XP.
When you enter the MAC address, enter it without colon(:).
• The following procedure is applicable when the printer is being
used as a network printer. If you want to connect your printer with a
USB cable, refer to Software section.
• The procedure and popup window which appear during the
installation may differ depending on the operating system, the
printer feature, or the interface in use.
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Getting started |19
1. Connect the network cable to your printer.
2. Ensure that the network setup for your printer is completed. See "Setting
up the network" on page 18. All applications should be closed on your
computer before beginning installation.
3. Insert the Printer Software CD into your CD drive.
The CD should automatically run, and an installation window appears.
If the installation window does not appear, click Start → Run. Type
X:\Setup.exe, replacing “X” with the letter which represents your CD
drive and click OK.
If you are running Windows Vista, click Start → All Programs →
Accessories → Run, and type X:\Setup.exe.
If the AutoPlay window appears, click Run Setup.exe in Install or run
program field, and click Continue in the User Account Control
window.
4. Click Next.
• The window shown above may differ slightly, if you are reinstalling
the driver.
5. Select Typical installation for a network printer, and then click Next.
6. The list of printers available on the network appears. Select the printer
you want to install from the list and then click Next.
• If you do not see your printer on the list, click Update to refresh the
list, or select Add TCP/IP Port to add your printer to the network. To
add the printer to the network, enter the port name and the IP
address for the printer.
• To find a shared network printer (UNC Path), select Shared Printer
[UNC] and enter the shared name manually or find a shared printer
by clicking the Browse button.
7. After the installation is complete, a window appears asking you to print a
test page. If you wish to do so, select the corresponding checkbox(es)
and click Finish.
If you are not sure of the IP address, contact your network
administrator or print network information. See "Printing
reports" on page 49.
• If your printer does not work properly after the installation, try
to reinstall the printer driver. See Software section for more
information.
• During the printer driver installation process, the driver installer
detects the location information for your operating system and
sets the default paper size for your printer. If you use a
different Windows location, you must change the paper size to
match the paper you usually use. Go to printer properties to
change the paper size after installation is complete.
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20 | Getting started
PRINTER'S BASIC SETTINGS
After installation is complete, you may want to set the printer's default
settings. Refer to the next section if you would like to set or change values.
Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined
by the height of the printer above sea level. The following information will
guide you on how to set your printer for the best print quality or best quality
of print.
Before you set the altitude value, find the altitude where you are using the
printer.
1. Click Start → All Programs → Dell → Dell Printers → Dell 1235cn
Color Laser MFP → Printer Setting Utility.
You can also click Printer Setting Utility on the status bar in Mac OS X.
2. Click Setting → Altitude Adjustment. Select the appropriate value
from the dropdown list, and then click Apply.
Changing the display language
To change the display language in the control panel:
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Language appears and press OK.
4. Press the left/right arrow until the language you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
Setting the date and time
The current date and time are shown on the display when your printer is on
and ready to work. All of your faxes will have the date and time printed on
them.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Date & Time appears and press OK.
4. Enter the correct time and date using the number keypad.
Month = 01 to 12
Day = 01 to 31
Year = requires four digits
Hour = 01 to 12 (12-hour mode)
00 to 23 (24-hour mode)
Minute = 00 to 59
You can also use the left/right arrow to move the cursor under the
digit you want to correct and enter a new number.
5. To select AM or PM for 12-hour format, press the *or # button or any
number button.
When the cursor is not under the AM or PM indicator, pressing the *or #
button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as
13:00). For details, see next section (Changing the clock mode).
6. Press OK to save the time and date.
When you enter a wrong number, Out of Range appears and the printer
does not proceed to the next step. If this happens, re-enter the correct
number.
7. Press Stop/Clear to return to ready mode.
Changing the clock mode
You can set your printer to display the current time in either a 12-hour or 24-
hour format.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Clock Mode appears and press OK.
4. Press the left/right arrow to select the other mode and press OK.
5. Press
Stop/Clear
to return to ready mode.
Changing the default mode
Your printer is preset to Copy mode. You can switch this default mode
between Fax mode and Copy mode.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Default Mode appears and press OK.
4. Press the left/right arrow until the default mode you want appears and
press OK.
5. Press Stop/Clear to return to ready mode.
Setting sounds
You can control the following sounds:
• Key Sound: Turns the key sound on or off. With this option set to On, a
tone sounds each time a key is pressed.
1Normal
2High 1
3High 2
4High 3
If your printer is connected to a network, Embedded Web Service
screen appears automatically. Click Machine Settings → Setup
(or Machine Setup) → Adj.. Select the appropriate altitude value,
and then click Apply.
0
The date format may differ from country to country
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Getting started |21
• Alarm Sound: Turns the alarm sound on or off. With this option set to
On, an alarm tone sounds when an error occurs or fax communication
ends.
• Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
printer answers.
• Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.
Speaker, ringer, key sound, and alarm sound
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Sound/Volume appears and press
OK.
3. Press the left/right arrow until the sound option you want appears
and press OK.
4. Press the left/right arrow until the desired status or volume for the
sound you have selected appears and press OK.
5. If necessary, repeat steps 3 through 5 to set other sounds.
6. Press Stop/Clear to return to ready mode.
Speaker volume for On Hook Dial
1. Press On Hook Dial. A dial tone sounds from the speaker.
2. Press the left/right arrow until you hear the volume you want.
3. Press Stop/Clear to save the change and return to ready mode.
Entering characters using the number keypad
As you perform various tasks, you may need to enter names and numbers.
For example, when you set up your printer, you enter your name or your
company’s name, and the fax number. When you store fax numbers or
email addresses in memory, you may also enter the corresponding names.
Entering alphanumeric characters
1. When you are prompted to enter a letter, locate the button labeled
with the character you want. Press the button until the correct letter
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O,
m, n, o and finally 6.
You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.
2. To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the left/right arrow button and then press the button labeled
with the letter you want. The cursor will move to the right and the
next letter will appear on the display.
You can enter a space by pressing 1 twice.
3. When you have finished entering letters, press OK.
Keypad letters and numbers
Correcting numbers or names
If you make a mistake while entering a number or name, press the left/
right arrow button to delete the last digit or character. Then enter the
correct number or character.
Inserting a pause
With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must
insert a pause in the telephone number. You can insert a pause while
you are setting up speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.
Using the save modes
Power Save mode
Power Save mode allows your printer to reduce power consumption
when it is not in actual use. You can turn this mode on and select a
length of time for which the printer waits after a job is printed before it
switches to a reduced power state.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Power Save appears and press OK.
4. Press the left/right arrow until the time setting you want appears and
press OK.
5. Press Stop/Clear to return to ready mode.
Auto continue
This option allows you to set the printer to continue printing or not, in case
the paper size you have set and the paper within the tray mismatches.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Auto Continue appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
•On:Automatically prints after set time passes, when the paper size
You can adjust the volume level using On Hook Dial.
You can adjust the speaker volume only when the telephone line is
connected.
KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS
1 @ / . ‘ 1
2 A B C a b c 2
3 D E F d e f 3
4 G H I g h i 4
5 J K L j k l 5
6 M N O m n o 6
7 P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
0 + - , & 0
* *
# #
KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS
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22 | Getting started
mismatches the tray paper size.
• Off: Waits until you press Black Start or Color Start on the control
panel, when the paper size mismatches the tray paper size.
5. Press OK to save your selection.
6. Press Stop/Clear to return to ready mode.
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Loading originals and print media |23
loading originals and print media
This chapter introduces you to loading originals and print media into your printer.
This chapter includes:
• Loading originals
• Selecting print media
• Changing the size of the paper in the paper tray
• Printing on special print materials
• Setting the paper size and type
LOADING ORIGINALS
You can use the scanner glass or ADF to load an original for copying,
scanning, and sending a fax.
On the scanner glass
Ensure that no originals are in the ADF. If an original is detected in the ADF,
the printer gives it priority over the original on the scanner glass. To get the
best scan quality, especially for colored or gray-scaled images, use the
scanner glass.
1. Lift and open the scanner lid.
2. Place the original face down on the scanner glass and align it with the
registration guide at the top left corner of the glass.
3. Close the scanner lid.
In the ADF
Using the ADF, you can load up to 15 sheets of paper (75 g/m2, 20 lb bond)
for one job.
When you use the ADF:
• In the ADF: Do not load paper smaller than 142 x 148 mm (5.6 x
5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).
• Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Ensure any glue, ink, or correction fluid on the paper is completely dry
before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents having
other unusual characteristics.
1. Flex or fan the edge of the paper stack to separate the pages before
loading originals.
• Be careful not to break the scan glass. You may get hurt.
• Be careful not to let the scan cover fall over your hands. You may
get hurt.
• When scanning or copying, do not look at the light inside the
scanner. It is harmful for your eyes and it can be dangerous.
• Leaving the scanner lid open while copying may affect copy quality
and toner consumption.
• Dust on the scanner glass may cause black spots on the printout.
Always keep the scanner glass clean.
• If you are copying a page from a book or magazine, lift the scanner
lid until its hinges are caught by the stopper and then close the lid.
If the book or magazine is thicker than 30 mm, start copying with
the lid open.
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24 | Loading originals and print media
2. Load the original face up into the ADF. Ensure that the bottom of the
original stack matches the paper size marked on the document input
tray.
3. Adjust the document width guides to the paper size.
SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the guidelines
for use with your printer. Print media that does not meet the guidelines
outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the printer’s performance and the output quality.
When you choose print materials, consider the following:
• The type, size and weight of the print media for your printer are
described later in this section.
• Desired outcome: The print media you choose should be appropriate for
your project.
• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
Dust on the ADF glass may cause black lines on the printout. Always
keep the ADF glass clean.
Be careful not to put your hands in the ADF roller. You may get hurt.
• Some print media may meet all of the guidelines in this section and
still not produce satisfactory results. This may be the result of
improper handling, unacceptable temperature and humidity levels,
or other variables over which Dell has no control.
• Before purchasing large quantities of print media, ensure that
it
meets the requirements specified in this user’s guide.
Using print media that does not meet these specifications may cause
problems, requiring repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
Ensure that you do not use the inkjet photo paper with this printer. It
could cause damage to the printer.
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Loading originals and print media |25
Specifications on print media
TYPE SIZE DIMENSIONS WEIGHTACAPACITYB
Plain paper Letter 216 x 279 mm (8.5 x 11 inches) 60 to 105 g/m2 (16 to 28 lb bond) • 150 sheets of 75 g/m2
(20 lb bond) paper for the
tray
Legal 216 x 356 mm (8.5 x 14 inches)
US Folio 216 x 330 mm (8.5 x 13 inches)
A4 210 x 297 mm (8.26 x 11.69 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
JIS B5 182 x 257 mm (7.16 x 10.11 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184 x 267 mm (7.25 x 10.5 inches)
Statement 140 x 216 mm (5.5 x 8.5 inches)
A5 148 x 210 mm (5.82 x 8.26 inches)
A6 105 x 148 mm (4.13 x 5.82 inches)
Envelope Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches) 75 to 90 g/m2 (20 to 24 lb bond) 5 sheet for manual feeding in
the tray
Envelope 6 3/4 92 x 165 mm (3.62 x 6.5 inches)
Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)
Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.37 x 9.01 inches)
Envelope C6 114 x 162 mm (4.48 x 6.38 inches)
Thick paper See to the Plain
paper section See to the Plain paper section 90 to 105 g/m2 (24 to 28 lb bond) 5 sheet for manual feeding in
the tray
Thin paper See to the Plain
paper section See to the Plain paper section 60 to 70 g/m2 (16 to19 lb bond)
LabelscLetter, A4 See to the Plain paper section 120 to 150 g/m2 (37 to 40 lb bond)
Card stock Post card 101.6 x 152.4 mm (4 x 6 inches) 105 to 163 g/m2 (28 to 43 lb bond)
TransparencydLetter, A4 See to the Plain paper section 138 to 146 g/m2 (37 to 39 lb bond) 1 sheet for manual feeding in
the tray
Glossy paper Letter, A4 See to the Plain paper section 160 g/m2 (44 lb bond)
Minimum size (custom) 76 x 160 mm (3 x 6.3 inches) 60 to 163 g/m2 (16 to43 lb bond)
Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)
a.If media weight is over 105 g/m2 (28 lb bond), load a paper into the tray one by one.
b.Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
c. Smoothness: 100 to 250 (sheffield)
d.Recommended media: Transparency for a Color Laser Printers by 3M such as PP2500.
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26 | Loading originals and print media
Media sizes supported in each mode
Guidelines for special print media
MODE SIZE SOURCE
Copy mode Letter, A4, Legal,
Oficio, US Folio,
Executive, JIS B5, A5,
A6
tray 1
Print mode All sizes supported by
the printer tray 1
Fax mode Letter, A4, Legal tray 1
MEDIA TYPE GUIDELINES
Envelopes • Successful printing on envelopes depends upon the
quality of the envelopes. When selecting envelopes,
consider the following factors:
- Weight: The weight of the envelope paper should
not exceed 90 g/m2 or jamming may occur.
- Construction: Prior to printing, envelopes should
lie flat with less than 6 mm curl, and should not
contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that are
compatible with the heat and pressure of the
printer during operation.
• Use only well-constructed envelopes with sharp and
well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows,
coated lining, self-adhesive seals, or other synthetic
materials.
• Do not use damaged or poorly made envelopes.
• Ensure that the seam at both ends of the envelope
extends all the way to the corner of the envelope.
1Acceptable
2Unacceptable
Envelopes
(Continued) • Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must use
adhesives compatible with the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to view the fusing temperature, see
"Printer specifications" on page 73. The extra flaps
and strips might cause wrinkling, creasing, or jams,
and may even damage the fuser.
• For the best print quality, position margins no closer
than 15 mm from the edges of the envelope.
• Avoid printing over the area where the envelope’s
seams meet.
Labels • To avoid damaging the printer, use only labels
designed for use in laser printers.
- When selecting labels, consider the following
factors:
- Adhesives: The adhesive material should be
stable at your printer’s fusing temperature. Check
your printer’s specification to know the fusing
temperature, see "General specifications" on
page 72.
- Arrangement: Only use labels with no exposed
backing between them. Labels can peel off sheets
that have spaces between the labels, causing
serious jams.
- Curl: Prior to printing, labels must lie flat with no
more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Ensure that there is no exposed adhesive material
between labels. Exposed areas can cause labels to
peel off during printing, which can cause paper
jams. Exposed adhesive can also cause damage to
printer components.
• Do not run a sheet of labels through the printer more
than once. The adhesive backing is designed for
only a single pass through the printer.
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or otherwise
damaged.
Card stock or
custom-sized
materials
• Do not print on media smaller than 76 mm wide or
356 mm long.
• In the software application, set margins at least
6.4 mm away from the edges of the material.
MEDIA TYPE GUIDELINES
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Loading originals and print media |27
CHANGING THE SIZE OF THE PAPER IN THE
PAPER TRAY
To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
To change the tray 1 size to other size, you must adjust the paper length
guide properly.
1. Pull the tray 1 out of the printer. Open the paper cover and remove
paper from the tray 1 if necessary.
2. Pressing and unlatching the guide lock in the top of the tray, pull the tray
out manually.
3. Load paper into the tray.
4. Slide the paper length guide until it lightly touches the end of the paper
stack. Squeeze the paper width guide and slide it to the edge of the
paper stack without causing it to bend.
For paper smaller than Letter-sized, return the paper guides to their
original positions and adjust the paper length guide and paper width
guide.
If the paper that you need to print is shorter than length 222 mm
(8.74 inches), press and unlatch the guide lock in the tray, push the tray
in manually.
Adjust the paper length guide and paper width guide.
5. Close the paper cover.
Preprinted
paper • Letterhead must be printed with heat-resistant ink
that will not melt, vaporize, or release hazardous
emissions when subjected to the printer’s fusing
temperature for 0.1 second. Check your printer’s
specification to know the fusing temperature, see
"General specifications" on page 72.
• Letterhead ink must be non-flammable and should
not adversely affect printer rollers.
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes during
storage.
• Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come off
preprinted paper, reducing print quality.
Using photographic paper or coated paper may cause problems,
requiring repairs. Such repairs are not covered by Dell’s warranty or
service agreements.
MEDIA TYPE GUIDELINES
• Do not push the paper width guides far enough to cause the
materials to warp.
• If you do not adjust the paper width guides, it may cause paper
jams.
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28 | Loading originals and print media
6. Slide the tray 1 back into the printer.
7. After loading paper, set the paper type and size for the tray. See "Setting
the paper size and type" on page 29.
The tray is preset to Letter or A4 size, depending on your country. To
change the size to A4 or Letter, you must adjust the lever and paper width
guide properly.
1 Pull the tray out of the printer. Open the paper cover and remove paper
from the tray if necessary.
2 If you want to change the size to Letter, hold the lever at the back of the
tray, and rotate the lever clockwise.
3 Squeeze the paper width guide and slide it to the edge of the lever.
• Due to insufficient paper in the tray, the paper length guide moves
inward, load the tray with enough paper.
• If you experience problems with paper feed, load a paper into the
tray one by one.
• You can load previously printed paper. The printed side should be
facing up with an uncurled edge at the front. If you experience
problems with paper feed, turn the paper around. Note that print
quality is not guaranteed.
If you want to change the size to A4, first move the paper width guide
to left and rotate the lever counterclockwise. If you force the lever, it
could damage the tray.
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Loading originals and print media |29
PRINTING ON SPECIAL PRINT MATERIALS
The printer can hold special sizes and types of print material, such as
postcards, note cards, and envelopes. Especially, it is useful for single page
printing on letterhead or colored paper.
Feeding the print material manually
• Load only one size of print media at a time in the tray.
• To prevent paper jams, do not add paper when there is still paper in the
tray. This also applies to other types of print media.
• Print media should be loaded face up with the side you want to print, and
the top edge going into the tray first. Place print materials in the center of
the tray.
• Always load only the specified print media to avoid paper jams and print
quality problems. See "Selecting print media" on page 24.
• Flatten any curl on postcards, envelopes, and labels before loading
them into the tray.
1. Load the paper. See "Changing the size of the paper in the paper
tray" on page 27.
2. When you print in an application, start the print menu.
3. Before you print, open printer properties.
4. Press the Paper tab in printer properties, and select an appropriate
paper type.
5. Select Manual Feeder in paper source, then press OK.
6. Start printing in the application.
7. Press the Color Start or
Black Start
button on the printer to start feeding,
then the printer starts printing.
SETTING THE PAPER SIZE AND TYPE
After loading paper in the paper tray, you need to set the paper size and
type using the control panel buttons. These settings will apply to Copy and
Fax modes. For computer-printing, you need to select the paper size and
type in the application you use on your computer.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Paper Setup appears and press OK.
3. Press OK when Paper Size appears.
4. Press the left/right arrow until the paper size you are using appears and
press OK.
5. Press the left/right arrow until Paper Type appears and press OK.
6. Press the left/right arrow until the paper type you are using appears and
press OK.
7. Press Stop/Clear to return to ready mode.
Depending on the media type you are using, keep the following
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top left
side.
• Labels: Print side up and top short edge entering the printer first.
• Preprinted paper: Design side up with the top edge toward the
printer.
• Card stock: Print side up and the short edge entering the printer
first.
• Previously printed paper: Previously printed side down with an
uncurled edge toward the printer.
If you want to use a label, set the paper type to Label.
• If you are printing multiple pages, load the next sheet after first
page prints out, and press the Color Start or
Black Start
button.
Repeat this step for every page to be printed.
• The settings you change remain in effect only while you are using
the current application.
If you want to use special sized paper such as billing paper, select
Custom in the Paper tab in the printer properties. See Software
section.
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30 | Copying
copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
• Copying
• Changing the settings for each copy
• Changing the default copy settings
• Using special copy features
• Setting copy timeout
COPYING
1. Press Copy.
Ready to Copy appears on the top line of the display.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Enter the number of copies using the number keypad, if necessary.
4. If you want to customize the copy settings including copy size, darkness,
and original type, by using the control panel buttons. See "Changing the
settings for each copy" on page 30.
If necessary, you can use special copy features, such as 2-up or 4-up
copying.
5. Press Color Start to begin color copying.
Or, press Black Start to begin black and white copying.
CHANGING THE SETTINGS FOR EACH COPY
Your printer provides default settings for copying so that you can quickly
and easily make a copy. However, if you want to change the options for
each copy, use the copy function buttons on the control panel.
Darkness
If you have an original containing faint markings and dark images, you can
adjust the brightness to make a copy that is easier to read.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Darkness appears and press OK.
4. Press the left/right arrow until the contrast mode you want appears and
press OK.
•Light:Works well with dark print.
•Normal:Works well with standard typed or printed originals.
•Dark:Works well with light print.
5. Press Stop/Clear to return to ready mode.
Original Type
The original type setting is used to improve the copy quality by selecting the
document type for the current copy job.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Original Type appears and press OK.
4. Press the left/right arrow until the image mode you want appears and
press OK.
•Text:Use for originals containing mostly text.
•Text/Photo:Use for originals with mixed text and photographs.
•Photo:Use when the originals are photographs.
• Magazine: Use when the originals are magazines.
5. Press Stop/Clear to return to ready mode.
Reduced or enlarged copy
You can reduce or enlarge the size of a copied image from 25% to 400%
when you copy original documents from the scanner glass, or from 25% to
100% from the ADF.
To select from the predefined copy sizes:
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Reduce/Enlarge appears and press
OK.
4. Press the left/right arrow until the size setting you want appears and
press OK.
To scale the copy by directly entering the scale rate:
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Reduce/Enlarge appears and press
OK.
4. Press the left/right arrow until Custom appears and press OK.
5. Press the left/right arrow to enter the copy size you want. Pressing
and holding the button allows you to quickly scroll to the number you
want.
6. Press OK to save the selection.
7. Press Stop/Clear to return to ready mode.
You can cancel the copy job during an operation. Press Stop/Clear,
and the copying will stop.
If you press Stop/Clear while setting the copy options, all of the
options you have set for the current copy job will be canceled and
returned to their default status. Or, they will automatically return to
their default status after the printer completes the copy in progress.
When you make a reduced copy, black lines may appear at the
bottom of your copy.
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Copying |31
CHANGING THE DEFAULT COPY SETTINGS
The copy options, including darkness, original type, copy size, and number
of copies, can be set to those most frequently used. When you copy a
document, the default settings are used unless they have been changed by
using the corresponding buttons on the control panel.
1. Press Copy.
2. Press Menu until Copy Setup appears on the bottom line of the display
and press OK.
3. Press OK when Change Default appears.
4. Press the left/right arrow until the setup option you want appears and
press OK.
5. Press the left/right arrow until the setting you want appears and press
OK.
6. Repeat steps 4 through 5, as needed.
7. Press Stop/Clear to return to ready mode.
ID CARD COPYING
Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-,
Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper.
The printer prints one side of the original on the upper half of the paper and
the other side on the lower half without reducing the size of the original. This
feature is helpful for copying a small-sized item, such as a business card.
1. Press ID Copy.
2. Place the front side of an original facing down on the scanner glass
where arrows indicate as shown, and close the scanner lid.
3. Place Front Side and Press[Start] appears on the display.
4. Press Color Start or
Black Start
.
Your printer begins scanning the front side and shows Place Back Side
and Press[Start]
5. Turn the original over and place it on the scanner glass, where arrows
indicate as shown. Then, close the scanner lid.
6. Press Color Start to begin color copying.
Or, press Black Start to begin black and white copying
USING SPECIAL COPY FEATURES
You can use the following copy features:
2-up or 4-up copying
Your printer can print 2 or 4 original images reduced to fit
onto one sheet of paper.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until 2-Up or 4-Up appears
and press OK.
5. Press Stop/Clear to return to ready mode.
Poster copying
Your printer can print an image onto 9 sheets of paper (3x3). You can paste
the printed pages together to make one poster-sized document.
This copy feature is available only when you place originals on the scanner
glass.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until Poster Copy appears
and press OK.
While you are setting copy options, pressing Stop/Clear cancels the
changed settings and restores the defaults.
The original must be placed on the scanner glass to use this feature.
• If you do not press the Color Start or Black Start button, only the
front side will be copied.
• If the original is larger than the printable area, some portions may
not be printed.
• If you press Stop/Clear or if no buttons are pressed for
approximately 30 seconds, the printer cancels the copy job and
returns to ready mode.
You cannot adjust the copy size using the Reduce/Enlarge menu for
making a 2- or 4-up copy.
1 2
1 2
3 4
![](asset-20.png)
32 | Copying
5. Press Stop/Clear to return to ready mode.
Your original is divided into 9 portions. Each portion is
scanned and printed one by one in the following order:
Clone copying
Your printer can print multiple image copies from the original document on a
single page. The number of images is automatically determined by the
original image and paper size.
This copy feature is available only when you place originals on the scanner
glass.
1. Press Copy.
2. Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
3. Press the left/right arrow until Layout appears and
press OK.
4. Press the left/right arrow until Clone Copy appears
and press OK.
5. Press Stop/Clear to return to ready mode.
Erasing background images
You can set the printer to print an image without its background. This copy
feature removes the background color and can be helpful when copying an
original containing color in the background, such as a newspaper or a
catalog.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Adjust Bkgd. appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
• Off: Does not use this feature.
• Auto: Optimizes the background.
• Enhance Lev. 1 ~ 2: The higher the number is, the more vivid the
background is.
• Erase Lev. 1 ~ 4: The higher the number is, the lighter the
background is.
5. Press OK to begin copying.
6. Press Stop/Clear to return to ready mode.
Gray enhance copying
When you copy the original in gray scale, use this feature for the better
quality of copy-output. This feature is only for the copy in gray scale.
1. Press Copy.
2. Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Gray Enhance appears and press OK.
4. Press the left/right arrow to select On.
5. Press OK to begin copying.
6. Press Stop/Clear to return to ready mode.
SETTING COPY TIMEOUT
You can set the time the printer waits before it restores the default copy settings,
if you do not start copying after changing them on the control panel.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press the left/right arrow until Timeout appears and press OK.
4. Press the left/right arrow until the time setting you want appears.
Selecting Off means that the printer does not restore the default settings
until you press Black Start or Color Start to begin copying, or Stop/
Clear to cancel.
5. Press OK to save your selection.
6. Press Stop/Clear to return to ready mode.
You cannot adjust the copy size using the Reduce/Enlarge menu
while making a clone copy.
![](asset-21.png)
Scanning |33
scanning
Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer.
This chapter includes:
• Scanning basics
• Scanning from the control panel
• Scanning by a network connection
• Changing the settings for each scan job
• Changing the default scan settings
• Setting up Address Book
SCANNING BASICS
You can scan the originals with your printer via an USB cable or the
network.
•Dell Scan Manager: You just walk to the printer with the originals and
scan them from the control panel then, the scanned data will be stored in
the connected computer’s My Documents folder. When the setup
installation is completed, then you have installed the Dell Scan
Manager on your computer already. This feature can be used via the
USB connection or the network connection. See next section (Setting
scan information in Dell Scan Manager.).
•TWAIN: TWAIN is the one of the preset imaging applications. Scanning
an image launches the selected application, enabling you to control the
scanning process. See Software section. This feature can be used via
the USB connection or the network connection. See Software section.
•SmarThru: This feature is the accompanying software for your printer.
You can use this program to scan images or documents, and this feature
can be used via the USB connection or the network connection.
See Software section.
•WIA: WIA stands for Windows Images Acquisition. To use this feature
your computer must be connected directly to the printer with a USB
cable. See Software section.
•Email: You can send the scanned image as an attachment to an email.
See "Registering authorized users" on page 34.
SCANNING FROM THE CONTROL PANEL
Your printer offers you to scan from the control panel and easily send the
scanned document to connected computer's My Documents folder. In
order to use this function, your printer and computer must be connect by
USB cable or by network.
Also, with the offered Dell Scan Manager program, scanned documents
can be opened with the program you have setup previously. Such as
Microsoft Paint, Email, SmarThru, OCR can be added to the application
program. See "Setting scan information in Dell Scan Manager." on page 33.
Scanned images can be saved as BMP, JPEG, TIFF, or PDF files.
Setting scan information in Dell Scan Manager.
You can find out about Dell Scan Manager program information and
installed scan driver's condition. Also, you can change scan settings and
add or delete the folders where scanned documents to computer are saved
by the Dell Scan Manager program.
1. Press Start→Control Panel→ Dell Scan Manager.
Dell Scan Manager Administration appears.
2. Select the appropriate printer from the Dell Scan Manager.
3. Press Properties.
4. Set Scan Button allows you to change the saving destination and scan
settings, add or delete application program and format files.
You can change the scanning printer by using Change Port. (Local or
Network)
5. Press OK after setting is done.
Scanning to application programs
1. Ensure that your printer and computer are turned on and properly
connected to each other.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Press Scan/Email.
Ready to Scan appears on the top line of the display.
4. Press the left/right arrow until Scan to PC appears on the bottom line of
the display and press OK.
The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning, you may not
be able to scan at certain resolutions, especially using enhanced
resolution.
Scan Manager program can only be used in the Windows system.
![](asset-22.png)
34 | Scanning
5. Press the left/right arrow until Local PC appears on the bottom line of
the display and press OK. If the printer connected to a network, select
Network PC and press OK.
6. From Scan Destination, press the left/right arrow until the application
program you want appears, then press OK.
Default setting is My Documents.
7. Press the left/right button until the setting you want appears then press
OK.
•Resolution: Sets the image resolution.
•Scan Color: Sets the color mode.
•Scan Format: Sets the file format in which the image is to be saved.
•Scan Size: Sets the image size.
8. Scanning begins.
SCANNING BY A NETWORK CONNECTION
If you have connected your printer to a network and set up network
parameters correctly, you can scan and send images over the network.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up
network parameters using Embedded Web Service.
1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.
2. Click Machine Settings and E-mail Setup.
3. Select IP Address or Host Name.
4. Enter the IP address in dotted decimal notation or as a host name.
5. Enter the server port number, from 1 to 65535.
The default port number is 25.
6. Check the box next to SMTP Requires Authentication to require
authentication.
7. Enter the SMTP server login name and password.
8. Click Apply.
Registering authorized users
1. Enter your printer’s IP address as the URL in a browser and click Go
to access the web site of your printer.
2. Click Machine Settings and User Authentication.
3. Click Add.
4. Select index number corresponding to the location for storing the
entry, from 1 to 50.
5. Enter user name, auth ID, password and e-mail address.
You need to enter the registered user ID and password in the printer
when you start scanning to email from the control panel.
6. Click Apply.
Scanning to Email
You can scan and send an image as an email attachment. You first need to
set up your email account in Embedded Web Service. See "Setting up an
e-mail account" on page 34.
Before scanning, you can set the scan options for your scan job.
See "Changing the settings for each scan job" on page 35.
1. Ensure that your printer is connected to a network.
2. Place a single document face down on the document glass. OR load the
document(s) face up into the ADF.
For details about loading an original. See "Loading originals" on
page 23.
3. Press Scan/Email.
4. Press the left/right arrow until Scan to Email appears on the bottom line
of the display and press OK.
5. When From appears on the top line of the display, enter the sender’s
email address and press OK.
6. When DestinationEmail appears on the top line of the display, enter the
recipient’s email address and press OK.
If you have set up Address Book, you can use a speed button or a speed
email or group email number to retrieve an address from memory.
See "Setting up Address Book" on page 35.
7. To enter additional addresses, press OK when Yes appears and repeat
step 6.
To continue to the next step, press the left/right arrow to select No and
press OK.
8. If the display asks if you want to send the email to your account, press
the left/right arrow to select Yes or No and press OK.
9. Enter an email subject and press OK.
If you see a Not Available message, check the port connection.
If you selected Network PC, select your registered user ID and
enter the PIN. Press OK.
• ID is the same ID as the registered ID for Dell Scan Manager.
• PIN is the 4 digit number registered for Dell Scan Manager.
To add or delete the folder where the scanned file is saved, add or
delete the application program in Dell Scan Manager→Set Scan
Button.
•Scan Format appears only when you selected the Scan
Destination to My Documents.
• If you want to scan from the default setting, press Color Start
or
Black Start
.
• Scanned image is saved in computer's My Documents→ My
Pictures→Dell folder.
• You can use Twain driver to scan quickly in Dell Scan
Manager program.
• You can also scan by pressing Window's Start→Control
Panel→ Dell Scan Manager→Quick Scan.
If the authentication method of SMTP server is POP3 before
SMTP, check the box next to SMTP Requires POP3 Before
SMTP Authentication.
a. Enter the IP address in dotted decimal notation or as a host
name.
b. Enter the server port number, from 1 to 65535. The default
port number is 25.
If you registered Auth Id, Password and checked Enable Auth
User in User Authentication on Embedded Web Service, My
Log in ID and Password appear. Enter the Auth Id and Password
for your printer. Go to step 6.
This prompt does not appear if you have activated the Auto Send
To Self option in the email account setup.
![](asset-23.png)
Scanning |35
10. Press the left/right arrow until the file format you want appears and press
OK or Start.
The printer begins scanning and then sends the email.
11. If the printer asks if you want to log off your account, press the left/right
arrow to select Yes or No and press OK.
12. Press Stop/Clear to return to ready mode.
CHANGING THE SETTINGS FOR EACH SCAN
JOB
Your printer provides you with the following setting options to allow you to
customize your scan jobs.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
• Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
To customize the settings before starting a scan job:
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until the scan type you want appears and press
OK.
4. Press the left/right arrow until the scan setting option you want appears
and press OK.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.
CHANGING THE DEFAULT SCAN SETTINGS
To avoid having to customize the scan settings for each job, you can set up
default scan settings for each scan type.
1. Press Scan/Email.
2. Press Menu until Scan Setup appears on the bottom line of the display
and press OK.
3. Press OK when Change Default appears.
4. Press the left/right arrow until the scan type you want appears and press
OK.
5. Press the left/right arrow until the scan setting option you want appears
and press OK.
6. Press the left/right arrow until the desired status appears and press OK.
7. Repeat steps 5 and 6 to change other settings.
8. To change the default settings for other scan types, press Back and
repeat from step 4.
9. Press Stop/Clear to return to ready mode.
SETTING UP ADDRESS BOOK
You can set up Address Book with the email addresses you use frequently
via Embedded Web Service and then easily and quickly enter email
addresses by entering the location numbers assigned to them in Address
Book.
Registering speed email numbers
1. Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.
2. Click Machine Settings and E-mail Setup.
3. Click Local Address Book and Add.
4. Select a location number and enter the user name and e-mail address
you want.
5. Click Apply.
Configuring group email numbers
Enter your printer’s IP address as the URL in a browser and click Go to
access the web site of your printer.
1. Click Machine Settings and E-mail Setup.
2. Click Group Address Book and Add.
3. Select a group number and enter the group name you want.
4. Select speed email numbers that will be included in the group.
5. Click Apply.
Using Address Book entries
To retrieve an email address, use the following ways:
Speed email numbers
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address
you want.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can search through memory for an entry by pressing Address
Book. See "Searching Address Book for an entry" on page 35.
Group email numbers
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. See "Searching Address Book for an
entry" on page 35.
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.
Searching sequentially through memory
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
5. Press the left/right arrow until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
You can also click Import and obtain your address book from your
computer.
![](asset-24.png)
36 | Scanning
Searching with a particular first letter
1. If necessary, press Scan/Email.
2. Press Address Book until Search & Send appears on the bottom
line of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press the left/right arrow until ID appears and press OK.
5. Enter the first few letters of the name you want and press OK.
6. Press the left/right arrow until the name you want appears and press
OK.
Printing Address Book
You can check your Address Book settings by printing a list.
1. Press Address Book until Print appears on the bottom line of the
display.
2. Press OK.
3. Press the left/right arrow until the option you want appears and press
OK.
4. Press OK when Yes appears to confirm printing.
The selected information prints out.
![](asset-25.png)
Basic printing |37
basic printing
This chapter explains common printing tasks.
This chapter includes:
• Printing a document • Canceling a print job
PRINTING A DOCUMENT
Your printer allows you to print from various Windows, or Macintosh
applications. The exact steps for printing a document may vary depending
on the application you use.
For details about printing, see Software section.
CANCELING A PRINT JOB
If the print job is waiting in a print queue or print spooler, such as the printer
group in Windows, delete the job as follows:
1. Click the Windows Start menu.
2. For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel → Hardware and Sound →
Printers.
3. Double-click the Dell 1235cn Color Laser MFP icon.
4. From the Document menu, select Cancel.
You can also cancel the current job by pressing Stop/Clear on the control
panel.
You can also access this window by simply double-clicking the printer
icon at the bottom right corner of the Windows desktop.
![](asset-26.png)
38 | Faxing
faxing
This chapter gives you information about using your printer as a fax machine.
This chapter includes:
• Sending a fax
• Receiving a fax • Fax setup
SENDING A FAX
Setting the fax header
In some countries, you are required by law to indicate your fax number on
any fax you send. The printer ID, containing your telephone number and
name or company name, will be printed at the top of each page sent from
your printer.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Machine Setup appears.
3. Press OK when Machine ID appears.
4. Enter your name or the company name using the number keypad. You
can enter alphanumeric characters using the number keypad, and
include special symbols by pressing the 0 button. For details on how to
enter alphanumeric characters, see "Entering characters using the
number keypad" on page 21.
5. Press OK to save the ID.
6. Press the left/right arrow until Machine Fax No. appears and press OK.
7. Enter your fax number using the number keypad and press OK.
8. Press Stop/Clear to return to ready mode.
Adjusting the document settings
Before starting to fax, change the following settings according to your
original’s status to get the best quality.
Resolution
The default document settings produce good results when using typical
text-based originals. However, if you send originals that are of poor
quality, or contain photographs, you can adjust the resolution to produce
a higher quality Fax.
1. Press
Fax
.
2. Press Menu, and then OK when Fax Feature appears on the bottom
line of the display.
3. Press OK when Resolution appears.
4. Press the left/right arrow until the option you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
Recommended resolution settings for different original document types
are described in the table below:
It is recommended that you to use traditional analog phone services
(PSTN: public switched telephone network) when connecting
telephone lines to use Fax. If you use other Internet services (DSL,
ISDN, VoIP), you can improve the connection quality by using the
Micro-filter. The Micro-filter eliminates unnecessary noise signals and
improves connection quality or Internet quality. Since the DSL Micro-
filter is not provided with the printer, contact your Internet Service
provider for use on DSL Micro-filter.
1Line Port
2Micro filter
3DSL modem / Telephone line MODE RECOMMENDED FOR:
Standard Originals with normal sized characters.
Fine Originals containing small characters or thin
lines or originals printed using a dot-matrix
printer.
Superfine Originals containing extremely fine detail. Super
Fine mode is enabled only if the printer with
which you are communicating also supports the
Super Fine resolution.
• For memory transmission, Superfine
mode is not available. The resolution
setting is automatically changed to
Fine.
• When your printer is set to Superfine
resolution and the fax machine with
which you are communicating does not
support Superfine resolution, the
printer transmits using the highest
resolution mode supported by the other
fax machine.
Photo Fax Originals containing shades of gray or
photographs.
The resolution setting is applied to the current fax job. To change the
default setting, see "Changing the default document settings" on
page 44.
![](asset-27.png)
Faxing |39
Darkness
You can select the default contrast mode to fax your originals lighter or
darker.
1. Press Fax.
2. Press Menu, and then OK when Fax Feature appears on the bottom
line of the display.
3. Press OK when Darkness appears.
4. Press the left/right arrow until the option you want appears and press
OK.
5. Press Stop/Clear to return to ready mode.
Sending a fax automatically
1. Press
Fax
.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
Ready to Fax appears on the top line of the display.
3. Adjust the resolution and the darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details
about storing and searching for a number, see "Setting up Address
Book" on page 44.
5. Press Color Start or Black Start.
6. When you have finished, select No at the Another Page? prompt.
After the number is dialed, the printer begins sending the fax when the
receiving fax machine answers.
Sending a fax manually
1. Press
Fax
.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the resolution and the darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press On Hook Dial. You hear a dial tone.
5. Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details
about storing and searching for a number, see "Setting up Address
Book" on page 44.
6. Press Color Start or Black Start when you hear a high-pitched fax
signal from the remote fax machine.
Confirming a transmission
When the last page of your original has been sent successfully, the printer
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message
appears on the display. For a list of error messages and their meanings,
see "Understanding display messages" on page 62. If you receive an error
message, press Stop/Clear to clear the message and try to send the fax
again.
You can set your printer to print a confirmation report automatically each
time sending a fax is completed. For further details, see "Send Report" on
page 43.
Automatic redialing
When the number you have dialed is busy or there is no answer when you
send a fax, the printer automatically redials the number every three minutes,
up to seven times according to the factory default settings.
When the display shows Retry Redial?, press OK to redial the number
without waiting. To cancel the automatic redialing, press Stop/Clear.
To change the time interval between redials and the number of redial
attempts. See "Sending options" on page 43.
Redialing the last number
To redial the number you called last:
1. Press Redial/Pause.
2. When an original is loaded in the ADF, the printer automatically begins
to send.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press
OK
. When you have finished,
select No at the
Another Page?
prompt.
Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to
multiple locations. Originals are automatically stored in memory and sent to
a remote station. After transmission, the originals are automatically erased
from memory. You cannot send a color fax using this feature.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press
OK
.
5. Press the left/right arrow until Multi Send appears and press
OK
.
6. Enter the number of the first receiving fax machine and press
OK
.
You can press speed dial numbers or select Group Dial Number using
Address Book
Button. For details, see "Setting up Address Book" on
page 44.
7. Enter the second fax number and press OK.
The display asks you to enter another fax number to send the document.
8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.
The darkness setting is applied to the current fax job. To change
the default setting, see "Changing the default document
settings" on page 44.
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you want to cancel a fax job, press Stop/Clear at any time while
sending.
When you want to cancel a fax job, press Stop/Clear at any time while
sending. Once you entered a group dial number, you cannot enter another
group dial numbers anymore.
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40 | Faxing
9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
10. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer begins sending the fax to the numbers you entered in the
order in which you entered them.
Sending a delayed fax
You can set your printer to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.
1. Press
Fax
.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
5. Press the left/right arrow until Delay Send appears and press
OK
.
6. Enter the number of the receiving printer using the number keypad.
You can press speed dial numbers or select Group Dial Number using
Address Book
Button. For details, see "Setting up Address Book" on
page 44.
7. Press OK to confirm the number. The display asks you to enter another
fax number to which to send the document.
8. To enter more fax numbers, press OK when Yes appears and repeat
steps 6 and 7. You can add up to 10 destinations.
9. When you have finished entering fax numbers, press the left/right arrow
to select No at the Another No.? prompt and press OK.
10. Enter the job name you want and press OK.
For details on how to enter alphanumeric characters, see "Entering
characters using the number keypad" on page 21.
If you do not want to assign a name, skip this step.
11. Enter the time using the number keypad and press OK, or Black Start.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
12. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer returns to ready mode. The display reminds you that you are
in ready mode and that a delayed fax is set.
Adding pages to a delayed fax
You can add pages to the delayed transmissions previously reserved in
your printer’s memory.
1. Load the originals to be added and adjust document settings.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Add Page appears and press OK.
4. Press the left/right arrow until the fax job you want appears and
press OK.
When you have finished, select No at the Another Page? prompt.
The printer scans the original into memory and shows the total
number of pages and the number of the added pages.
Canceling a delayed fax
1. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Cancel Job appears and press OK.
3. Press the left/right arrow until the fax job you want appears and
press OK.
4. Press OK when Yes appears.
The selected fax is deleted from memory.
Sending a priority fax
Using the Priority Fax feature, a high priority fax can be sent ahead of
reserved operations. The original is scanned into memory and immediately
transmitted when the current operation is finished. In addition, priority
transmission will interrupt a Multiple Send operation between stations (i.e.,
when the transmission to station A ends, before transmission to station B
begins) or between redial attempts.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Adjust the document resolution and darkness to suit your fax needs.
See "Adjusting the document settings" on page 38.
4. Press Menu until Fax Feature appears on the bottom line of the display
and press OK.
5. Press the left/right arrow until Priority Send appears and press OK.
6. Enter the number of the receiving printer.
You can use speed dial numbers, or group dial numbers.
For details, see "Setting up Address Book" on page 44.
7. Press OK to confirm the number.
8. Enter the job name you want and press OK.
The original is scanned into memory before transmission. The display
shows memory capacity and the number of pages being stored in
memory.
9. If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The printer shows the number being dialed and begins sending the fax.
Once you entered a group dial number, you cannot enter another
group dial numbers anymore.
If you set a time earlier than the current time, the fax will be sent at
that time on the following day.
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Faxing |41
RECEIVING A FAX
Changing receiving modes
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press
OK
.
3. Press the left/right arrow until Receiving appears and press
OK
.
4. Press
OK
when Receive Mode appears.
5. Press the left/right arrow until the fax reception mode you want appears.
•In Fax mode, the printer answers an incoming fax call and
immediately goes into the fax reception mode.
•In Tel mode, you can receive a fax by pressing On Hook Dial and
then Color Start or Black Start. You can also pick up the handset of
the extension phone and then press the remote receive code.
See "Receiving manually using an extension telephone" on page 41.
•In Ans/Fax mode, an answering printer attached to your printer
answers an incoming call, and the caller can leave a message on the
answering printer. If the fax machine senses a fax tone on the line,
the printer automatically switches to Fax mode to receive the fax.
See "Receiving automatically in Ans/Fax mode" on page 41.
•In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone
company service which enables an user to use a single telephone
line to answer several different telephone numbers. For further
details, see "Receiving faxes using DRPD mode" on page 41.
6. Press
OK
to save your selection.
7. Press Stop/Clear to return to ready mode.
Receiving automatically in Fax mode
Your printer is preset to Fax mode at the factory. When you receive a fax,
the printer answers the call on a specified number of rings and automatically
receives the fax.
To change the number of rings, see "Ring to Answer" on page 43.
Receiving manually in Tel mode
You can receive a fax call by pressing On Hook Dial and then pressing
Black Start or Color Start when you hear a fax tone from the remote
printer.
The printer begins receiving a fax and returns to ready mode when the
reception is completed.
Receiving manually using an extension telephone
This features works best when you are using an extension telephone
connected to the EXT socket on the back of your printer. You can receive a
fax from someone you are talking to on the extension telephone without
going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press
the keys *9* on the extension phone. The printer receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the
remote printer, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
wish. For details about changing the code, see "Rcv Start Code" on
page 43.
Receiving automatically in Ans/Fax mode
To use this mode, you must attach an answering printer to the EXT socket
on the back of your printer.
If the caller leaves a message, the answering printer stores the message as
it would normally. If your printer detects a fax tone on the line, it
automatically starts to receive the fax.
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to
use a single telephone line to answer several different telephone numbers.
The particular number someone uses to call you is identified by different
ringing patterns, which consist of various combinations of long and short
ringing sounds. This feature is often used by answering services who
answer telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
machine can learn the ring pattern you designate to be answered by the fax
machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will be
forwarded to the extension telephone or answering printer plugged into the
EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on
your telephone line by the telephone company. To set up DRPD, you will
need another telephone line at your location, or someone available to dial
your fax number from outside.
To set up the DRPD mode:
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press
OK
.
3. Press the left/right arrow until Receiving appears and press
OK
.
4. Press the left/right arrow until DRPD Mode appears and press
OK
.
Waiting Ring appears on the display.
5. Call your fax number from another telephone. It is not necessary to
place the call from a fax machine.
• To use the Ans/Fax mode, attach an answering printer to
the EXT
socket on the back of your printer.
• If you do not want other people to view your received documents,
you can use secure receiving mode. In this mode, all of the
received faxes are stored in memory. For further details,
see "Receiving in secure receiving mode" on page 42.
• If you have set your printer to Ans/Fax mode and your answering
printer is switched off, or no answering printer
is connected to EXT
socket, your printer automatically goes
into Fax mode after a
predefined number of rings.
• If your answering printer has a user-selectable ring counter,
set the
printer to answer incoming calls within 1 ring.
• If you are in Tel mode (manual reception) when the answering
printer is connected to your printer, you must switch off the
answering printer, or the outgoing message from the answering
printer will interrupt your phone conversation.
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42 | Faxing
6. When your printer begins to ring, do not answer the call. The printer
requires several rings to learn the pattern.
When the printer completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
Press
OK
when DRPD Mode appears and start over from step 4.
7. Press Stop/Clear to return to ready mode.
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the printer is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.
Activating secure receiving mode
1. Press Fax.
2. Press Menu and then press
OK
when Fax Feature appears on the
bottom line of the display.
3. Press the left/right arrow until Secure Receive appears and press
OK
.
4. Press the left/right arrow until On appears and press
OK
.
5. Enter a four-digit password you want to use and press
OK
.
6. Re-enter the password to confirm it and press
OK
.
7. Press Stop/Clear to return to ready mode.
When a fax is received in secure receiving mode, your printer stores it in
memory and shows Secure Receive to let you know that there is a fax
received.
Printing received faxes
1. Access the Secure Receive menu by following steps 1 through 3 in
“Activating secure receiving mode.”
2. Press the left/right arrow until Print appears and press
OK
.
3. Enter the four-digit password and press
OK
.
The printer prints all of the faxes stored in memory.
Deactivating secure receiving mode
1. Access the Secure Receive menu by following steps 1 through 3 in
“Activating secure receiving mode.”
2. Press the left/right arrow until Off appears and press
OK
.
3. Enter the four-digit password and press
OK
.
The mode is deactivated and the printer prints all faxes stored in
memory.
4. Press Stop/Clear to return to ready mode.
Receiving faxes in memory
Since your printer is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your printer stores incoming faxes in its memory. Then, as soon as
you finish copying or printing, the printer automatically prints the fax.
Also, your printer receives faxes and stores them in its memory when there
is no paper in the tray or no toner in the installed toner cartridge.
Forwarding faxes
You can forward your incoming and outgoing faxes to another fax machine
or email address.
Forwarding sent faxes to another fax machine
You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the fax numbers you entered.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press OK when Fax appears.
5. Press the left/right arrow until Send Forward appears and press OK.
6. Press the left/right arrow to select On and press OK.
7. Enter the number of the fax machine to which faxes are to be sent
and press OK.
8. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax
machine.
Forwarding sent faxes to email address
You can set the printer to send copies of all outgoing faxes to a specified
destination, in addition to the email address you entered.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press the left/right arrow until E-mail appears and press OK.
5. Press the left/right arrow until Send Forward appears and press OK.
6. Press the left/right arrow to select On and press OK.
7. Enter your email address and press OK.
8. Enter the email address to which faxes are to be sent and press OK.
9. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified email
address.
Forwarding received faxes to another fax machine
You can set your printer to forward incoming faxes to another fax
number during a specified time period. When a fax arrives at your
printer, it is stored in memory. Then, the printer dials the fax number that
you have specified and sends the fax.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press OK when Fax appears.
5. Press the left/right arrow until Rcv. Forward appears and press OK.
6. Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.
7. Enter the number of the fax machine to which faxes are to be sent
and press OK.
8. Enter the starting time and press OK.
9. Enter the ending time and press OK.
10. Press Stop/Clear to return to ready mode.
Subsequent received faxes will be forwarded to the specified fax
machine.
• DRPD must be set up again if you re-assign your fax number,
or
connect the printer to another telephone line.
• After DRPD has been set up, call your fax number again to
verify
that the printer answers with a fax tone. Then have a call placed to
a different number assigned to that same line to
be sure the call is
forwarded to the extension telephone or answering printer plugged
into the EXT socket.
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Faxing |43
Forwarding received faxes to email address
You can set your printer to forward incoming faxes to the email address
you entered.
1. Press Fax.
2. Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
3. Press the left/right arrow until Forward appears and press OK.
4. Press the left/right arrow until E-mail appears and press OK.
5. Press the left/right arrow until Rcv. Forward appears and press OK.
6. Press the left/right arrow until Forward appears and press OK.
To set the printer to print out a fax when fax forwarding has been
completed, select Forward&Print.
7. Enter your email address and press OK.
8. Enter the email address to which faxes are to be sent and press OK.
9. Press Stop/Clear to return to ready mode.
Subsequent sent faxes will be forwarded to the specified email
address.
FAX SETUP
Changing the fax setup options
Your printer provides you with various user-selectable options for setting up
the fax system. You can change the default settings for your preferences
and needs.
To change the fax setup options:
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow to select Sending or Receiving and press OK.
4. Press the left/right arrow until the menu item you want appears and
press OK.
5. Press the left/right arrow until the desired status appears or enter the
value for the option you have selected, and press OK.
6. If necessary, repeat steps 4 through 5.
7. Press Stop/Clear to return to ready mode.
Sending options
Receiving options
OPTION DESCRIPTION
Redial Times You can specify the number of redial attempts. If
you enter
0
, the printer will not redial.
Redial Term Your printer can automatically redial a remote fax
machine if it was busy. You can set an interval
between attempts.
Prefix Dial You can set a prefix of up to five digits. This
number dials before any automatic dial number is
started. It is useful for accessing a PABX
exchange.
ECM Mode This mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any
other ECM-equipped fax machine. Sending a fax
using ECM may take more time.
Send Report You can set your printer to print a confirmation
report showing whether a transmission was
successful, how many pages were sent, and
more. The available options are On, Off, and On-
Error, which prints only when a transmission is
not successful.
Image TCR This function allows users to know what fax
messages have been sent by showing sent
messages in the transmission report.
The first page of the message is turned into an
image file than is printed on the transmission
report so the users can see what messages have
been sent.
However, you cannot use this function when
sending fax without saving the data in the
memory.
Dial Mode This setting may not be available depending on
your country. If you cannot reach this option, your
printer does not support this feature.
You can set the dial mode for your printer to either
tone dialling or pulse dialling. If you have a public
telephone system or a private branch
exchange(PBX) system, you may need to select
Pulse. Contact your local telephone company if
you are not sure which dial mode to use.
If you select Pulse, some phone system features
might not be available. It can also take longer to
dial a fax or phone number.
OPTION DESCRIPTION
Receive Mode You can select the default fax receiving mode. For
details on receiving faxes in each mode, see
"Changing receiving modes" on page 41.
Ring to Answer You can specify the number of times the printer
rings before answering an incoming call.
Stamp Rcv
Name This option allows the printer to automatically print
the page number, and the date and time of
reception at the bottom of each page of a
received fax.
Rcv Start Code This code allows you to initiate fax reception from
an extension phone plugged into the EXT socket
on the back of the printer. If you pick up the
extension phone and hear fax tones, enter the
code. It is preset to *9* at the factory.
Auto Reduction When receiving a fax containing pages as long as
or longer than the paper loaded in the paper tray,
the printer can reduce the size of the original to fit
the size of the paper loaded in the printer. Turn on
this feature if you want to automatically reduce an
incoming page.
With this feature set to Off, the printer cannot
reduce the original to fit onto one page. The
original will be divided and printed in actual size
on two or more pages.
OPTION DESCRIPTION
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44 | Faxing
Changing the default document settings
The fax options, including resolution and darkness, can be set to the most
frequently used modes. When you send a fax, the default settings are used
if they are not changed by using the corresponding button and menu.
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Change Default appears and press OK.
4. Press OK when Resolution appears.
5. Press the left/right arrow until the resolution you want appears and press
OK.
6. Press the left/right arrow until Darkness appears and press OK.
7. Press the left/right arrow until the darkness you want appears and press
OK.
8. Press Stop/Clear to return to ready mode.
Printing sent fax report automatically
You can set the printer to print a report with detailed information about the
previous 50 communication operations, including time and dates.
1. Press Fax.
2. Press Menu until Fax Setup appears on the bottom line of the display
and press OK.
3. Press the left/right arrow until Auto Report appears and press OK.
4. Press the left/right arrow until On appears and press OK.
5. Press Stop/Clear to return to ready mode.
Setting up Address Book
You can set up Address Book with the fax numbers you use most
frequently. Your printer provides you with the following features for setting
up Address Book:
• Speed/Group dial numbers
Speed dial numbers
You can store up to 240 frequently-used fax numbers in speed dial
numbers.
Registering a speed dial number
1. Press Fax.
2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
3. Press OK when Speed Dial appears.
4. Enter a speed dial number between 0 and 239 and press OK.
If an entry is already stored in the number you choose, the display
shows the name to allow you to change it. To start over with another
speed dial number, press Back.
5. Enter the name you want and press OK.
For details on how to enter alphanumeric characters, see "Entering
characters using the number keypad" on page 21.
6. Enter the fax number you want and press OK.
7. Press Stop/Clear to return to ready mode.
Editing speed dial numbers
1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
2. Press OK when Speed Dial appears.
3. Enter the speed dial number you want to edit and press OK.
4. Change the name and press OK.
5. Change the fax number and press OK.
6. Press Stop/Clear to return to ready mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.
• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.
• For a two- or three-digit speed dial number, press the first digit
button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address
Book. See "Searching Address Book for an entry" on page 45.
Group dial numbers
If you frequently send the same document to several destinations, you
can group these destinations and set them under a group dial number.
You can then use a group dial number to send a document to all of the
destinations within the group. You can set up to 200 (0 through 199)
group dial numbers using the destination’s existing speed dial numbers.
Registering a group dial number
1. Press Fax.
2. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
3. Press the left/right arrow until Group Dial appears and press OK.
4. Enter a group dial number between 0 and 199 and press OK.
5. Enter the name you want and press OK.
Discard Size When receiving a fax containing pages as long as
or longer than the paper in your printer, you can
set the printer to discard a specific length from the
end of the received fax. The printer will print the
received fax on one or more sheets of paper,
minus the data that would have been on the
specified discard segment.
When the received fax contains pages larger than
the paper in your printer, and Auto Reduction
has been turned on, the printer will reduce the fax
to fit on the existing paper, and nothing will be
discarded.
Junk Fax Setup This setting may not be available depending on
your country. Using this feature, the system will
not accept faxes sent from remote stations whose
numbers are stored in the memory as junk fax
numbers. This feature is useful for blocking any
unwanted faxes.
When you turn on this feature, you can access the
following options to set junk fax numbers.
•Add:Allows you to set up to 10 fax numbers.
• Delete: Allows you to delete the desired junk
fax number. If you select Delete All, Allows
you to delete all junk fax numbers.
DRPD Mode This mode enables a user to use a single
telephone line to answer several different
telephone numbers. In this menu, you can set the
printer to recognize which ring patterns to answer.
For details about this feature, see "Receiving
faxes using DRPD mode" on page 41.
OPTION DESCRIPTION
Before beginning to store fax numbers, ensure that your printer is in
Fax mode.
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Faxing |45
6. Enter a speed dial number and press OK.
7. Press OK when speed dial information appears correctly.
8. Press OK when Yes appears.
9. Repeat steps 5 and 6 to include other speed dial numbers into the
group.
10. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
11. Press Stop/Clear to return to ready mode.
Editing a group dial number
You can delete a specific entry from a group or add a new number to the
selected group.
1. Press Address Book until New & Edit appears on the bottom line of
the display and press OK.
2. Press the left/right arrow until Group Dial appears and press OK.
3. Enter the group dial number you want to edit and press OK.
4. Enter the name you want to edit and press OK.
5. Enter the speed dial number you want to add or delete and press
OK.
If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete?
appears.
6. Press OK to add or delete the number.
7. Press OK when Yes appears to add or delete more numbers and
repeat steps 4 and 5.
8. When you have finished, press the left/right arrow to select No at the
Another No.? prompt and press OK.
9. Press Stop/Clear to return to ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from
memory.
When you are prompted to enter a fax number while sending a fax,
press Address Book. See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either
scan from A to Z sequentially, or you can search by entering the first
letters of the name associated with the number.
Searching sequentially through the memory
1. If necessary, press Fax.
2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press OK.
4. Press OK when All appears.
5. Press the left/right arrow until the name and number you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
Searching with a particular first letter
1. If necessary, press Fax.
2. Press Address Book until Search & Dial appears on the bottom line
of the display and press OK.
3. Press the left/right arrow until the number category you want
appears and press
OK
.
4. Press the left/right arrow until ID appears and press OK.
5. Enter the first few letters of the name you want and press OK.
6. Press the left/right arrow until the name you want appears and press
OK.
Deleting a Address Book entry
You can delete entries in Address Book one by one.
1. Press Address Book until Delete appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until the number category you want
appears and press OK.
3. Press the left/right arrow until the searching method you want
appears and press OK.
Select
Search All
to search for an entry by scanning through all
entries in Address Book.
Select Search ID to search for an entry by the first few letters of the
name.
4. Press the left/right arrow until the name you want appears and press
OK.
Or, enter the first letters and press OK. Press the left/right arrow until
the name you want appears and press OK.
5. Press OK.
6. Press OK when Yes appears to confirm the deletion.
7. Press Stop/Clear to return to ready mode.
Printing Address Book
1. You can check your Address Book settings by printing a list.
1. Press Address Book until Print appears on the bottom line of the
display.
2. Press OK. A list showing your speed button settings, and speed dial
and group dial entries prints out.
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46 | Using USB memory device
using USB memory device
This chapter explains how to use a USB memory device with your printer.
This chapter includes:
• About USB memory
• Plugging in a USB memory device
• Scanning to a USB memory device
• Printing from a USB memory device
• Backing up data
• Managing USB memory
• Printing directly from a digital camera
ABOUT USB MEMORY
USB memory devices are available with a variety of memory capacities to
give you more room for storing documents, presentations, downloaded
music and videos, high resolution photographs, or whatever other files you
want to store or move.
You can do the following on your printer using a USB memory device:
• Scan documents and save them on a USB memory device.
• Print data stored on a USB memory device.
• Back up Address Book/ Phone Book entries and the system settings
of your printer.
• Restore backup files to the printer’s memory.
• Format the USB memory device.
• Check the available memory space.
PLUGGING IN A USB MEMORY DEVICE
The USB connector on the front of your printer is designed for USB V1.1
and USB V2.0 memory devices. Your printer supports USB memory devices
with FAT16/FAT32 and sector size of 512 bytes.
Check your USB memory device’s file system from your dealer.
You must use only an authorized USB memory device with an A plug type
connector.
Use only a metal-shielded USB memory device.
Insert a USB memory device into the USB connector on the front of your
printer.
SCANNING TO A USB MEMORY DEVICE
You can scan a document and save the scanned image onto a USB
memory device. There are two ways of doing this: you can scan to the
device using the default settings, or you can customize your own scan
settings.
Scanning
1. Insert a USB memory device into the USB connector on your printer.
2. Load originals face up into the ADF, or place a single original face down
on the scanner glass.
For details about loading an original. See "Loading originals" on
page 23.
3. Press Scan/Email.
4. Press OK when Scan to USB appears on the bottom line of the display.
5. Press Color Start or Black Start when Ready to Scan to USB
appears.
Regardless of the button you press, the color mode is decided as
customized. See “Customizing Scan to USB” on page 47.
Your printer begins scanning the original, and then asks if you want to
scan another page.
• Do not remove the USB memory device while the printer is in
operation, or writing to or reading from USB memory. The printer
warranty does not cover damage caused by user’s misuse.
• If your USB memory device has certain features, such as security
settings and password settings, your printer may not automatically
detect it. For details about these features, see the documentation
that came with your device.
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Using USB memory device |47
6. Press OK when Yes appears to scan more pages. Load an original and
press Color Start or Black Start.
Regardless of the button you press, the color mode is decided as
customized. See “Customizing Scan to USB” on page 47.
Otherwise, press the left/right arrow to select No and press OK.
After scanning is complete, you can remove the USB memory device from
the printer.
Customizing Scan to USB
You can specify image size, file format, or color mode for each scanning to
USB job.
1. Press Scan/Email.
2. Press Menu until Scan Feature appears on the bottom line of the
display and press OK.
3. Press OK when USB Feature appears.
4. Press the left/right arrow until the setting option you want appears and
press OK.
You can set the following options:
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode. If you select Mono in this option,
you cannot select JPEG in Scan Format.
• Scan Format: Sets the file format in which the image is to be saved.
When you select TIFF or PDF, you can select to scan multiple
pages. If you select JPEG in this option, you cannot select Mono in
Scan Color.
5. Press the left/right arrow until the desired status appears and press OK.
6. Repeat steps 4 and 5 to set other setting options.
7. When you have finished, press Stop/Clear to return to ready mode.
You can change the default scan settings. For details, see "Changing the
default scan settings" on page 35.
PRINTING FROM A USB MEMORY DEVICE
You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, and PRN files.
Direct Print option supported file types:
• PRN: Only files created by provided driver with your printer are
compatible.
• PRN files can be created by selecting the Print to file check box when
you print a document. The document will be saved as a PRN file, rather
than printed on paper. Only PRN files created in this fashion can be
printed directly from USB memory. See Software section to learn how to
create a PRN file.
• BMP: BMP Uncompressed
• TIFF: TIFF 6.0 Baseline
• JPEG: JPEG Baseline
To print a document from a USB memory device:
1. Insert a USB memory device into the USB connector on your printer. If
one has already been inserted, press
Direct USB
.
2. Press OK when USB Print appears.
Your printer automatically detects the device and reads data stored on it.
3. Press the left/right arrow until the folder or file you want appears and
press OK.
If you see D in the front of a folder name, there are one or more files or
folders in the selected folder.
4. If you selected a file, skip to the next step.
If you selected a folder, press the left/right arrow until the file you want
appears.
5. Press the left/right arrow to select the number of copies to be printed or
enter the number.
6. Press OK, Color Start or Black Start to start printing the selected file.
There are two types of mode as following:
• OK or Color Start: Color print
• Black Start: Black and White print
After printing the file, the display asks if you want to print another job.
7. Press OK when Yes appears to print another job, and repeat from step
2.
Otherwise, press the left/right arrow to select No and press OK.
8. Press Stop/Clear to return to ready mode.
BACKING UP DATA
Data in the printer’s memory can be accidentally erased due to power failure
or storage failure. Backup helps you protect your Address Book entries
and the system settings by storing them as backup files on a USB memory
device.
Backing up data
1. Insert the USB memory device into the USB connector on your printer.
2. Press Menu until System Setup appears on the bottom line of the
display and press OK.
3. Press OK when Machine Setup appears.
4. Press the left/right arrow until Export Setting appears and press OK.
5. Press the left/right arrow until the option you want appears.
•Address Book:Backs up all Address Book entries.
•Setup Data:Backs up all system settings.
6. Press OK to begin backing up the data.
The data is backed up to the USB memory.
7. Press Stop/Clear to return to ready mode.
Restoring data
1. Insert the USB memory device on which the backup data is stored in to
the USB connector.
2. Press Menu until System Setup appears on the bottom line of the
display and press OK.
3. Press OK when Machine Setup appears.
4. Press the left/right arrow until Import Setting appears and press OK.
5. Press the left/right arrow until the data type you want appears and press
OK.
6. Press the left/right arrow until the file containing the data you want to
restore appears and press OK.
7. Press OK when Yes appears to restore the backup file to the printer.
8. Press Stop/Clear to return to ready mode.
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48 | Using USB memory device
MANAGING USB MEMORY
You can delete image files stored on a USB memory device one by one or
all at once by reformatting the device.
Deleting an image file
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until File Manage appears and press OK.
4. Press OK when Delete appears.
5. Press the left/right arrow until the folder or file you want appears and
press OK.
If you selected a file, the display shows the size of the file for about
2 seconds. Go to the next step.
If you selected a folder, press the left/right arrow until the file you want to
delete appears and press OK.
6. Press OK when Yes appears to confirm your selection.
7. Press Stop/Clear to return to ready mode.
Formatting a USB memory device
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until File Manage appears and press OK.
4. Press the left/right arrow until Format appears and press OK.
5. Press OK when Yes appears to confirm your selection.
6. Press Stop/Clear to return to ready mode.
Viewing the USB memory status
You can check the amount of memory space available for scanning and
saving documents.
1. Insert the USB memory device into the USB connector on your printer.
2. Press Direct USB.
3. Press the left/right arrow until Check Space appears and press OK.
The available memory space appears on the display.
4. Press Stop/Clear to return to the ready mode.
PRINTING DIRECTLY FROM A DIGITAL CAMERA
This printer supports the PictBridge feature. You can print images directly
from any PictBridge-compatible device, such as a digital camera, camera
phone, and camcorder. You do not need to connect it to a computer.
1. Turn on the printer.
2. Connect your PictBridge-compatible device to the USB connector on the
front of the printer using the USB cable supplied with the device.
3. Send an order to print images from the PictBridge-compatible device.
After deleting files or reformatting a USB memory device, files cannot
be restored. Therefore, confirm that you no longer need the data
before deleting it.
If you see D in the front of a folder name, there are one or more
files or folders in the selected folder.
• Detailed information on how to print an image from a camera with
PictBridge feature, see to the manual provided with your camera.
• Index print not support.
• Date or file name printing is not supported.
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Maintenance |49
maintenance
This chapter provides information for maintaining your printer and the toner cartridge.
This chapter includes:
• Printing reports
• Clearing memory
• Cleaning your printer
• Maintaining the cartridge
• Replacing the toner cartridge
• Replacing the imaging unit
• Replacing the waste toner container
• Maintenance parts
• Managing your printer from the website
• Checking the printer’s serial number
PRINTING REPORTS
Your printer can provide various reports with useful information you will
need. The following reports are available:
Printing a report
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Report appears and press OK.
3. Press the left/right arrow until the report or list you want to print appears
and press OK.
To print all reports and lists, select All Report.
4. Press OK when Yes appears to confirm printing.
The selected information prints out.
ADJUSTING THE COLOR CONTRAST
Color menu allows you to adjust the color setting.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press OK when Maintenance appears.
3. Press the left/right arrow until Color appears and press OK.
4. Press OK when Custom Color appears.
5. Press the left/right arrow until the color menu you want appears on
display and press OK.
Default optimizes color automatically. Manual Adjust allows you to
manually adjust the color contrast for each cartridge. Default setting is
recommended for getting best color quality.
6. Press Stop/Clear to return to ready mode.
Some reports may not appear in the display depending on options or
models. If so, it is not applicable to your printer.
REPORT/LIST DESCRIPTION
Configuration This list shows the status of the user-selectable
options. You may print this list to confirm your
changes after changing settings.
Supplies Info This list shows the current status of consumables
in your printer.
Address Book This list shows all of the fax numbers and email
addresses currently stored in the printer’s memory.
Send Report This report shows the fax number, the number of
pages, the elapsed time of the job, the
communication mode, and the communication
results for a particular fax job.
You can set up your printer to automatically print a
transmission confirmation report after each fax job.
See "Sending options" on page 43.
Sent Report This report shows information on the faxes and
emails you have recently sent.
You can set the printer to automatically print this
report for every 50 communications. See "Sending
options" on page 43.
Fax RCV Report This report shows information on the faxes you
have recently received.
Schedule Jobs This list shows the documents currently stored for
delayed faxes along with the starting time and type
of each operation.
Junk Fax Report This list shows the fax numbers specified as junk
fax numbers. To add or delete numbers to or from
this list, access the Junk Fax Setup menu.
See "Receiving options" on page 43.
Network Info. This list shows information on your printer’s
network connection and configuration.
User Auth List This list shows authorized users who are allowed to
use the email function.
If you have moved the printer, it is strongly recommended to operate
this menu manually.
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50 | Maintenance
CLEARING MEMORY
You can selectively clear information stored in your printer’s memory.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Clear Setting appears and press OK.
3. Press the left/right arrow until the item you want to clear appears.
4. Press OK when Yes appears.
5. Press OK again to confirm clearing.
6. Repeat steps 3 through 5 to clear another item.
7. Press Stop/Clear to return to ready mode.
CLEANING YOUR PRINTER
To maintain print and scan quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print and scan quality
problems occur.
Cleaning the outside
Clean the cabinet of the printer with a soft lint-free cloth. You can dampen
the cloth slightly with water, but be careful not to let any water drip onto or
into the printer.
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate
inside the printer. This buildup can cause print quality problems, such as
toner specks or smearing. Cleaning the inside of the printer clears or
reduces these problems.
1. Turn the printer off and unplug the power cord. Wait for the printer to
cool down.
2. Using the handle, completely open the front cover.
3. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.
Before clearing the memory, ensure that all fax jobs have been
completed, or you will lose those jobs.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your printer.
OPTIONS DESCRIPTION
All Settings Clears all of the data stored in memory and resets all
of your settings to the factory default.
Fax Setup Restores all of the fax options to the factory default.
Copy Setup Restores all of the copy options to the factory
default.
Scan Setup Restores all of the scan options to the factory
default.
System Setup Restores all of the system options to the factory
default.
Network Setup Restores all of the network options to the factory
default.
Address Book Clears all of the fax number and email address
entries stored in memory.
Sent Report Clears all records of sent faxes and emails.
Fax RCV Report Clears all records of received faxes.
• Cleaning the cabinet of the printer with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.
• If your printer or its surrounding is contaminated with toner, it is
recommended that you to use cloth or tissue dampened with
water to clean it. If you use a vacuum cleaner, toner blown into the
air may be harmful.
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Maintenance |51
4. Pull the waste toner container out of the printer using its handle.
5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.
6. With a dry lint-free cloth, wipe away any dust and spilled toner from the
toner cartridges area and their cavities.
7. Holding the groove on the front of the imaging unit, push the imaging
unit in to the printer.
8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.
9. Slide the four toner cartridges back into the printer.
10. Reinstall all the compartments into the printer, and close the front cover.
11. Plug in the power cord and turn the printer on
• Do not touch the green surface, the imaging unit with your hands
or any other material.
• Be careful not to scratch the surface of the imaging unit
• If you leave the front cover open for more than a few minutes, the
imaging unit can be exposed to light. This will cause damage to
the imaging unit. Close the front cover if the installation needs to
be halted for any reason.
• If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Do not use hot water as it sets the toner onto the
fabric.
• If your printer or its surrounding is contaminated with toner, it is
recommend that you use a cloth or tissue dampened with water to
clean it. If you use a vacuum cleaner, toner blown into the air
might be harmful to you.
After cleaning, let the printer to dry completely.
If the front cover is not completely closed, the printer will not operate.
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52 | Maintenance
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. It is
recommended that you clean the scan unit at the start of each day and
during the day, as needed.
1. Slightly dampen a soft lint-free cloth or paper towel with water.
2. Open the scanner lid.
3. Wipe the surface of the scanner glass until it is clean and dry.
4. Wipe the underside of the scanner lid and white sheet until it is clean
and dry.
5. Push the ADF sheet with any tool such as tweezers carefully.
6. Hold the edge of the ADF sheet, and wipe both sides of the ADF sheet
until it is clean and dry.
7. Push the ADF sheet back into the printer smoothly.
8. Close the scanner lid.
1White sheet
2ADF Sheet
3Scanner glass
4Scanner lid
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Maintenance |53
MAINTAINING THE CARTRIDGE
Toner cartridge storage
To get the most from the toner cartridge, keep the following guidelines in
mind:
• Do not remove the toner cartridge from its package until it is ready for
use.
• Do not refill the toner cartridge. The printer warranty does not cover
damage caused by using a refilled cartridge.
• Store toner cartridges in the same environment as your printer.
Expected cartridge life
The life of the toner cartridge yield depends on the amount of toner that print
jobs require. The actual number may also be different depending on the
print density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and media
size. If you print a lot of graphics, you may need to change the cartridge
more often.
Redistributing toner
When a toner is low, faded or light areas may appear. It is possible that
colored images may be printed with incorrect colors due to flawed mixing of
toner colors when one of the colored toner cartridges is low on toner. You
can temporarily improve print quality by redistributing the toner.
• The toner-related message saying that the toner is low may appear on
the display.
1. Using the handle, completely open the front cover.
2. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.
3. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.
4. Slide the four toner cartridges back into the printer.
5. Close the front cover. Ensure that the cover is securely latched.
REPLACING THE TONER CARTRIDGE
The printer uses four colors and has a different toner cartridge for each one:
yellow (Y), magenta (M), cyan (C), and black (K).
• The status LED and the toner-related message on the display indicates
which toner cartridge should be replaced.
• Incoming faxes are saved in memory.
Also, the Dell Toner Management System™ program window appears on
the computer indicating you to replace the cartridge.
At this stage, the toner cartridge needs to be replaced. Check the type of
toner cartridge for your printer. (See "Ordering supplies" on page 71.)
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.
If toner gets on your clothing, wipe it off with a dry
cloth and wash it in cold water. Do not use hot water as it sets the
toner onto the fabric.
If the front cover is not completely closed, the printer will not
operate.
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54 | Maintenance
3. Grasp the handles on the toner cartridge and pull to remove the
cartridge from the printer.
4. Take a new toner cartridge out of its package.
5. Holding both handles on the toner cartridge, thoroughly rock it from side
to side to evenly distribute the toner.
6. Place the toner cartridge on a flat surface, as shown, and remove the
protecting cover.
7. Ensure that the color of the toner cartridge matches the color slot and
then grasp the handles on the toner cartridge. Insert the cartridge until it
clicks into place.
8. Close the front cover. Ensure the cover is securely latched, and then
turn the printer on.
• Do not use sharp objects, such as a knife or scissors, to open
the toner cartridge package. You could damage the surface of
the toner cartridge.
If toner gets on your clothing, wipe it off with a dry cloth and wash
it in cold water. Do not use hot water as it sets the toner onto the
fabric.
If the front cover is not completely closed, the printer will not
operate.
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Maintenance |55
REPLACING THE IMAGING UNIT
When the life span of the imaging unit has expired, the Dell Toner
Management System™ program window appears on the computer,
indicating the imaging unit needs to be replaced. If the imaging unit is not
replaced, your printer fails to print.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.
3. Grasp the handles on the toner cartridge and pull to remove the four
cartridges from the printer.
4. Pull the waste toner container out of the printer using its handle.
5. Pull the imaging unit out of the printer using the groove on the front of
the imaging unit.
6. Take a new imaging unit out of its package. Remove the protective
devices on both sides of the imaging unit and the paper protecting the
surface of the imaging unit.
7. Holding the groove on the front of the imaging unit, push imaging unit
into the printer.
• Do not use sharp objects, such as a knife or scissors, to open the
imaging unit package. You could damage the surface of the
imaging unit.
• Be careful not to scratch the surface of the imaging unit.
• To prevent damage, do not expose the imaging unit to light for
more than a few minutes. Cover it with a piece of paper to protect
it if necessary.
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56 | Maintenance
8. Insert the waste toner container into position and then push it to ensure
that it is firmly seated in place.
9. Slide the four toner cartridges back into the printer.
10. Close the front cover firmly.
11. Turn the printer on.
REPLACING THE WASTE TONER CONTAINER
When the life span of the waste toner container has expired, the Dell Toner
Management System™ program window appears on the computer,
indicating the waste toner container needs to be replaced. If the waste toner
container is not replaced, your printer fails to print.
1. Turn the printer off, then wait a few minutes for the printer to cool.
2. Using the handle, completely open the front cover.
3. Pull the waste toner container out of the printer using its handle.
4. Remove the container’s cap from the container as shown below, and
use it to close the waste toner container opening.
5. Take a new waste toner container out of its package.
If the front cover is not completely closed, the printer will not operate.
Please ensure all toner cartridges are installed properly. If any toner
cartridge is installed improperly, the front cover does not close.
It may takes few minutes for your printer to get ready.
Ensure that you lay the waste toner container on a flat surface so that
the toner does not spill.
Do not tilt or turn over the container.
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Maintenance |57
6. Insert the new container into position and then push it to ensure that it is
firmly seated in place.
7. Close the front cover firmly.
8. Turn the printer on.
MAINTENANCE PARTS
To avoid print quality and paper feed problems resulting from worn parts,
and to maintain your printer in top working condition, the following items will
need to be replaced after the specified number of pages, or when the life
span of each item has expired.
It is highly recommended that this maintenance be performed by an
authorized service provider, dealer, or the retailer where you purchased the
printer. The warranty does not cover the replacement of the maintenance
parts after their lifespan.
Checking replaceables
If you experience frequent paper jams or printing problems, check the
number of pages the printer has printed or scanned. Replace the
corresponding parts, if necessary.
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Maintenance appears and press OK.
3. Press the left/right arrow until Supplies Life appears and press OK.
4. Press the left/right arrow until the item you want appears and press OK.
• Supplies Info: Prints the supply information page.
•Total:Displays the total number of pages printed.
• ADF Scan: Displays the number of pages scanned using the ADF.
• Platen Scan: Displays the number of pages scanned using the
scanner glass.
• Imaging Unit, Transfer Belt, Fuser, TransferRoller, Tray1
Roller: displays the number of pages printed each item.
5. If you selected to print a supply information page, press OK to confirm.
6. Press Stop/Clear to return to ready mode.
MANAGING YOUR PRINTER FROM THE
WEBSITE
If you have connected your printer to a network and set up TCP/IP network
parameters correctly, you can manage the printer via Dell’s Embedded
Web Service, an embedded web server. Use Embedded Web Service to:
• View the printer’s device information and check its current status.
• Change TCP/IP parameters and set up other network parameters.
• Change the printer properties.
• Set the printer to send email notifications to let you know the printer’s
status.
• Get support for using the printer.
To access Embedded Web Service:
1. Start a web browser, such as Internet Explorer, from Windows.
2. Enter the printer’s IP address (http://xxx.xxx.xxx.xxx) in the address field
and press the Enter key or click Go.
Your printer’s embedded website opens.
CHECKING THE PRINTER’S SERIAL NUMBER
When you call for service or register as a user on the Dell website, the
printer’s serial number may be required.
You can identify the serial number by taking the following steps:
1. Press Menu until System Setup appears on the bottom line of the
display and press OK.
2. Press the left/right arrow until Maintenance appears and press OK.
3. Press the left/right arrow until Serial Number appears and press OK.
4. Your printer's serial number appears.
5. Press Stop/Clear to return to ready mode.
If the front cover is not completely closed, the printer will not operate.
ITEMS YIELD (AVERAGE)
Fuser unit Approx. 100,000 black pages or
25,000 color pages
Transfer roller Approx. 100,000 pages
Transfer unit (ITB) Approx. 100,000 black pages or
25,000 color pages
Pick-up roller Approx. 50,000 pages
The battery inside the printer is a service component. Do not change
it by yourself.
There is a risk of explosion if battery is replaced by an incorrect type.
Dispose used batteries according to the instructions.
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58 | Troubleshooting
troubleshooting
This chapter gives helpful information about what to do if you encounter an error.
This chapter includes:
• Tips for avoiding paper jams
• Clearing document jams
• Clearing paper jams
• Understanding display messages
• Solving other problems
TIPS FOR AVOIDING PAPER JAMS
By selecting the correct media types, most paper jams can be avoided.
When a paper jam occurs, follow the steps outlined on page 58.
• Follow the procedures on page 28. Ensure that the adjustable guides
are positioned correctly.
• Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside of the tray.
• Do not remove paper from the tray while your printer is printing.
• Flex, fan, and straighten paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in a tray.
• Use only recommended print media. (See "Setting the paper size and
type" on page 29.)
• Ensure that the recommended side of the print media is facing up in the
tray and manual feeder.
CLEARING DOCUMENT JAMS
When an original jams while passing through the ADF, [Document Jam]
appears on the display.
1. Remove any remaining pages from the ADF.
2. Open the ADF cover.
3. Pull the jammed paper gently out of the ADF.
4. Close the ADF cover. Then load the removed page(s), if any, back into
the ADF.
Exit misfeed
1. Remove any remaining pages from the ADF.
2. Seize the misfeed paper, and remove the paper from the document
output tray by carefully pulling it to the right using both hands.
3. Load the removed pages back into the ADF.
1ADF cover
This illustration may differ from your printer depending on its
model.
To prevent document jams, use the scanner glass for thick, thin, or
mixed paper-type originals.
![](asset-3b.png)
Troubleshooting |59
Roller misfeed
1. Open the scanner lid.
2. Seize the misfeed paper, and remove the paper from the feed area by
carefully pulling it to the right using both hands.
3. Close the scanner lid. Then load the removed pages back into the ADF.
CLEARING PAPER JAMS
When a paper jam occurs, the warning message appears on the display
screen. Refer to the table below to locate and clear the paper jam.
In the tray 1
1. Open and close the front cover. The jammed paper is automatically
ejected from the printer.
If the paper does not exit, go to the next step.
2. Pull the tray 1 out of the printer.
3. Remove the jammed paper by gently pulling it straight out.
If the paper does not move when you pull, or if you do not see the paper
in this area, check the paper exit area. See "In the paper exit area" on
page 60.
4. Insert the tray 1 into the printer until it snaps into place. Printing
automatically resumes.
In the fuser unit area
If paper is jammed in the fuser unit area, perform the following steps to
release the jammed paper.
1. Open the scan unit.
MESSAGE LOCATION OF JAM GO TO
Paper Jam 0
Open/Close Door In the paper feed area
and inside the printer See "In the tray 1" on
page 59, "In the fuser
unit area" on page 59.
Paper Jam 1
Check Inside Inside the printer See "In the tray 1" on
page 59, "In the fuser
unit area" on page 59.
Paper Jam 2
Check Inside Inside the printer and in
the fuser area See "In the tray 1" on
page 59, "In the fuser
unit area" on page 59.
Some messages may not appear in the display depending on options
or models.
To avoid tearing the paper, pull the jammed paper out gently and
slowly. Follow the instructions in the following sections to clear the
jam.
![](asset-3c.png)
60 | Troubleshooting
2. Open the inner cover.
3. Carefully take the jammed paper out of the printer.
4. Close the inner cover.
5. Lower down the scan unit gently and slowly until it is completely closed.
Ensure that it is securely latched.
Be careful not to pinch your fingers!
In the paper exit area
1. Open and close the front cover. The jammed paper is automatically
ejected from the printer.
2. Gently pull the paper out of the output tray.
If you do not see the jammed paper or if there is any resistance when
you pull, stop and go to the next step.
3. Open the rear cover.
4. If you see the jammed paper, pull it straight up. Skip to step 8.
If you still do not see the paper, go to the next step.
5. Pull up the fuser lever.
Do not touch the fuser inside the inner cover. It is hot and could
cause burns! The fuser's operating temperature is 180
°
C (356
°
F).
Take care when removing paper from the printer.
If the scan unit is not completely closed, the printer will not
operate.
1fuser lever
![](asset-3d.png)
Troubleshooting |61
6. Open the scan unit.
7. Carefully take the jammed paper out of the printer.
8. Lower down the scan unit gently and slowly until it is completely closed.
Ensure that it is securely latched.
Be careful not to pinch your fingers!
9. Pull down the fuser lever.
10. Close the rear cover. Printing automatically resumes.
![](asset-3e.png)
62 | Troubleshooting
UNDERSTANDING DISPLAY MESSAGES
Messages appear on the control panel display to indicate the printer’s status
or errors. Refer to the tables below to understand the messages’ meaning
and correct the problem if necessary. Messages and their meanings are
listed in alphabetical order.
• If the message is not in the table, cycle the power and try the job
again. If the problem persists, call for service.
• When you call for service, it is very convenient to provide the
service representative with the contents of display message.
• xxx indicates the media type.
MESSAGE MEANING SUGGESTED
SOLUTIONS
ADC Not
Confirm Error A problem has
occurred in the ADC
in the printer.
Turn the power switch
off and on. If the problem
persists, call for service.
Cancel?
W Yes X
Your printer’s memory
has become full while
trying to store an
original into memory.
To cancel the fax job,
press the OK button to
accept Yes.
If you want to send those
pages that have been
successfully stored,
press the OK button to
accept No. You should
send the remaining
pages later, when
memory is available.
[COMM. Error] The printer has a
communication
problem.
Ask the sender to try
again.
Connection Error Connection with the
SMTP server failed. Check the server
settings and the network
cable.
Data Read Fail
Check USB Mem. Time expired while
reading data. Try again.
Data Write Fail
Check USB Mem. Storing to the USB
memory failed. Check the available USB
memory space.
Deve Home Sensor
Error There is a problem in
the fuser unit. Turn the power switch
off and on. If the problem
persists, call for service.
[Document Jam] The loaded original
has jammed in the
ADF.
Clear the jam.
See "Clearing document
jams" on page 58.
Door Open The front cover or rear
cover is not securely
latched.
Close the cover until it
locks into place.
Enter Again You entered an
unavailable item. Enter the correct item
again.
File Format
Not Supported The selected file
format is not
supported.
Use the correct file
format.
Group Not
Available You have tried to
select a group location
number where only a
single location
number can be used,
such as when adding
locations for a Multiple
Send operation.
Use a speed dial number
or dial a number
manually using the
number keypad.
Install
Imaging Unit The imaging unit is
not installed. Install the imaging unit.
Install Toner
T
The toner cartridge is
not installed. Install the toner
cartridge.
Invalid Toner
T
The toner cartridge
you have installed is
not for your printer.
Install the a Dell-genuine
toner cartridge designed
for your printer.
[Incompatible] The printer has
received a fax from a
source which is
registered as a junk
fax.
The received fax data
will be deleted.
Reconfirm junk fax
setup. See "Receiving
options" on page 43.
IP Conflict The network IP
address you have set
is being used by
someone else.
Check the IP address
and reset it if necessary.
See "Setting up the
network" on page 18.
Line Busy The receiving fax
machine did not
answer or the line is
already engaged.
Try again after a few
minutes.
[Line Error] Your printer cannot
connect with the
receiving fax machine
or has lost contact
because of a problem
with the phone line.
Try again. If the problem
persists, wait an hour or
so for the line to clear
and try again.
Or, turn the ECM mode
on. See "Sending
options" on page 43.
Low Heat Error
Cycle Power There is a problem in
the fuser unit. Turn the power switch
off and on. If the problem
persists, call for service.
LSU Motor Error
Cycle Power A problem has
occurred in the LSU
(Laser Scanning Unit.)
Turn the power switch
off and on. If the problem
persists, call for service.
LSU Hsync Error
Cycle Power A problem has
occurred in the LSU
(Laser Scanning Unit.)
Turn the power switch
off and on. If the problem
persists, call for service.
Mail Exceeds
Server Support The mail size is larger
than the supported
size by SMTP server.
Divide your mail or
reduce the resolution.
Main Motor
Locked There is a problem in
the main motor. Open and then close the
front cover.
MESSAGE MEANING SUGGESTED
SOLUTIONS
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Troubleshooting |63
Memory Full The memory is full. Delete unnecessary fax
jobs and retransmit after
more memory becomes
available. Alternatively,
split the transmission
into more than one
operation.
Network Error There is a problem
with the network. Contact your network
administrator.
[No Answer] The receiving fax
machine has not
answered after
several redial
attempts.
Try again. Ensure that
the receiving printer is
operational.
NonDELL Toner
T
The toner cartridge
which the arrow
indicates is not a Dell-
genuine cartridge.
Press OK to toggle
the message to Stop
or Continue.
W Stop X
You can select either
Stop or Continue with
the left/right arrow.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
If you do not select any,
the printer will work as
Stop is selected.
Replace the
corresponding toner
cartridge with a Dell-
genuine cartridge.
See "Replacing the toner
cartridge" on page 53.
Not Assigned The speed button or
speed dial number
you tried to use has
no number assigned
to it.
Enter the number
manually using the
number keypad or store
the number or address.
One Page is
Too Large Single page data
exceeds the
configured mail size.
Reduce the resolution
and try again.
Open Heat Error
Cycle Power There is a problem in
the fuser unit. Turn the power switch
off and on. If the problem
persists, call for service.
Operation
Not Assigned You are in the Add
Page/Cancel Job
operation, but there
are no jobs stored.
Check the display to see
if there are any
scheduled jobs.
Out-Bin Full The output tray of the
printer is full of paper. Remove paper.
Over Heat Error
Cycle Power There is a problem in
the fuser unit. Turn the power switch
off and on. If the problem
persists, call for service.
MESSAGE MEANING SUGGESTED
SOLUTIONS
Paper Jam 0
Open/Close Door Paper has jammed in
the feeding area of the
tray.
Clear the jam. See "In
the tray 1" on page 59.
Paper Jam 1
Check Inside Paper has jammed in
the paper exit area. Clear the jam. See "In
the fuser unit area" on
page 59.
Paper Jam 2
Check Inside Paper has jammed In
the fuser area or
around the toner
cartridge
Clear the jam. See "In
the paper exit area" on
page 60.
Refilled Toner
T
The toner cartridge
you have installed is
not genuine or refilled.
The arrow indicates
which color toner
cartridge.
The print quality may get
poor if the refilled toner
cartridge is installed,
since its characteristics
may significantly differ
from the genuine. It is
recommended to use
Dell-genuine color toner
cartridge.
Replace Toner
T
This message
appears between
Toner Empty and
Toner Low status.
Replace the toner
cartridge with a new one.
See "Replacing the toner
cartridge" on page 53.
Replace
[xxx] The life of the part
expires totally. Replace the part with a
new one. Call for
service.
Replace
[xxx] Soon The life of the part
expires soon. See "Checking
replaceables" on
page 57 and call for
service.
Replace/Install
Toner Waste Bin The life span of the
waste toner tank has
expired and the printer
will stop printing until
the waste toner tank is
replaced.
Replace the waste toner
bank with a new one.
See "Replacing the
waste toner
container" on page 56.
Retry Redial? The printer is waiting
for a specified time
interval to redial a
previously busy
station.
You can press OK to
immediately redial, or
Stop/Clear to cancel the
redial operation.
Scan Unit Open The scan unit is not
securely latched. Close the scan unit until
it locks into place.
Scanner locked The scanner module
is locked Turn the power switch
off and on. If the problem
persists, call for service.
Send Error
(AUTH) There is a problem in
SMTP authentication. Configure the
authentication setting.
Send Error
(DNS) There is a problem in
DNS. Configure the DNS
setting.
Send Error
(POP3) There is a problem in
POP3. Configure the POP3
setting.
MESSAGE MEANING SUGGESTED
SOLUTIONS
![](asset-40.png)
64 | Troubleshooting
Send Error
(SMTP) There is a problem in
SMTP. Change to the available
server.
Send Error
(Wrong Config) There is a problem on
the network interface
card.
Configure your network
interface card correctly.
[Stop Pressed] Stop/Clear has been
pressed during an
operation.
Try again.
Toner Empty
T
The toner cartridge
has run out. The
printer stops printing.
Press OK to toggle
the message to Stop
or Continue or Black
Only.
W Stop X
If the black
toner cartridge
is empty,
Black Only
message does
not appear.
You can select the
option among Stop,
Continue or Black Only
with the left/right arrow.
If you select Stop by
pressing OK on the
control panel, the printer
stops printing. If you
select Continue, the
printer keeps printing,
but the quality cannot be
guaranteed.
If you select Black Only,
the printer prints the data
in black. In this case, the
mono printing feature is
preset in the printer
properties.
When you copy, the
Black Start button will
be activated only with
this condition.
If you do not select any,
the printer will work as
Stop is selected.
Replace the toner
cartridge with a new one.
See "Replacing the toner
cartridge" on page 53.
Toner Exhausted
T
The lifespan of the
toner cartridge which
the arrow indicates is
reached.
This message appears
when the toner is
completely empty, and
your printer stops
printing. Replace the
corresponding toner
cartridge with a Dell-
genuine cartridge.
See "Replacing the toner
cartridge" on page 53.
Toner Low
T
The corresponding
toner cartridge is
almost empty.
Take out the toner
cartridge and thoroughly
shake it. By doing this,
you can temporarily
reestablish printing
operations.
MESSAGE MEANING SUGGESTED
SOLUTIONS
Transfer Belt
Error A problem has
occurred in the
transfer belt in the
printer.
Turn the power switch
off and on. If the problem
persists, call for service.
Tray
Paper Empty There is no paper in
the tray. Load paper in the tray.
Tray
Paper Mismatch The paper size
specified in the printer
properties does not
match the paper you
are loading.
Load the correct paper in
the tray.
MESSAGE MEANING SUGGESTED
SOLUTIONS
![](asset-41.png)
Troubleshooting |65
SOLVING OTHER PROBLEMS
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem is
resolved. If the problem persists, call for service
Paper feeding
Printing problems
CONDITION SUGGESTED SOLUTIONS
Paper is jammed
during printing Clear the paper jam. See "Tips for avoiding paper
jams" on page 58.
Paper sticks
together • Ensure there is not too much paper in the tray.
The tray can hold up to 150 sheets of paper,
depending on the thickness of your paper.
• Ensure that you are using the correct type of
paper. See "Setting the paper size and
type" on page 29.
• Remove paper from the tray and flex or fan the
paper.
• Humid conditions may cause some paper to
stick together.
Multiple sheets of
paper do not feed • Different types of paper may be stacked in the
tray. Load paper of only one type, size, and
weight.
• If multiple sheets have caused a paper jam,
clear the paper jam. See "Tips for avoiding
paper jams" on page 58.
Paper does not feed
into the printer • Remove any obstructions from inside the
printer.
• Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove
excess paper from the tray.
• The paper is too thick. Use only paper that
meets the specifications required by the
printer. See "Selecting print media" on
page 24.
• If an original does not feed into the printer, the
ADF rubber pad may require to be replaced.
Contact a service representative.
The paper keeps
jamming • There is too much paper in the tray. Remove
excess paper from the tray. If you are printing
on special materials, use the manual feeder
.
• An incorrect type of paper is being used. Use
only paper that meets the specifications
required by the printer. See "Selecting print
media" on page 24.
• There may be debris inside the printer. Open
the front cover and remove the debris.
• If an original does not feed into the printer, the
ADF rubber pad may require to be replaced.
Contact a service representative.
Envelopes skew or
fail to feed correctly Ensure the paper guides are against both sides of
the envelopes.
CONDITION POSSIBLE
CAUSE SUGGESTED SOLUTIONS
The printer does
not print The printer is not
receiving power. Check the power cord
connections. Check the
power switch and the power
source.
The printer is not
selected as the
default printer.
Select Dell 1235cn Color
Laser MFP as your default
printer in Windows.
Check the printer for the following:
• The front cover or rear cover is not closed. Close
the cover.
• Paper is jammed. Clear the paper jam.
See "Clearing paper jams" on page 59.
• No paper is loaded. Load paper.
• The toner cartridge is not installed. Install the
toner cartridge.
• If a system error occurs, contact your service
representative.
The connection
cable between the
computer and the
printer is not
connected properly.
Disconnect the printer cable
and reconnect it.
The connection
cable between the
computer and the
printer is defective.
If possible, attach the cable
to another computer that is
working properly and print a
job. You can also try using a
different printer cable.
The port setting is
incorrect. Check the Windows printer
setting to ensure that the
print job is sent to the correct
port. If the computer has
more than one port, ensure
that the printer is attached to
the correct one.
The printer may be
configured
incorrectly.
Check the printer properties
to ensure that all of the print
settings are correct.
The printer driver
may be incorrectly
installed.
Reinstall the printer software.
See Software section.
The printer is
malfunctioning. Check the display message
on the control panel to see if
the printer is indicating a
system error.
The document size
is so big that the
hard disk space of
the computer is not
enough to access
the print job.
Get more hard disk space
and print the document
again.
![](asset-42.png)
66 | Troubleshooting
Printing quality problems
If the inside of the printer is dirty or paper has been loaded improperly, you
may notice a reduction in print quality. See the table below to clear the
problem.
The printer
selects print
materials from
the wrong paper
source
The paper source
selection in the
printer properties
may be incorrect.
For many software
applications, the paper
source selection is found
under the Thin Paper tab
within the printer properties.
Select the correct paper
source. See the printer driver
help screen.
A print job is
extremely slow The job may be very
complex. Reduce the complexity of the
page or try adjusting the print
quality settings.
Half of the page
is blank The page orientation
setting may be
incorrect.
Change the page orientation
in your application. See the
printer driver help screen.
The paper size and
the paper size
settings do not
match.
Ensure that the paper size in
the printer driver settings
matches the paper in the
tray.
Or, ensure that the paper
size in the printer driver
settings matches the paper
selection in the software
application settings you use.
The printer
prints, but the
text is wrong,
garbled, or
incomplete
The printer cable is
loose or defective. Disconnect the printer cable
and reconnect. Try a print job
that you have already printed
successfully. If possible,
attach the cable and the
printer to another computer
and try a print job that you
know works. Finally, try a
new printer cable.
The wrong printer
driver was selected. Check the application’s
printer selection menu to
ensure that your printer is
selected.
The software
application is
malfunctioning.
Try printing a job from
another application.
The operating
system is
malfunctioning.
Exit Windows and reboot the
computer. Turn the printer off
and then back on again.
Pages print, but
are blank The toner cartridge
is defective or out of
toner.
Redistribute the toner, if
necessary.
See "Redistributing toner" on
page 53.
If necessary, replace the
toner cartridge.
The file may have
blank pages. Check the file to ensure that
it does not contain blank
pages.
Some parts, such as
the controller or the
board, may be
defective.
Contact a service
representative.
CONDITION POSSIBLE
CAUSE SUGGESTED SOLUTIONS
The printer does
not print PDF file
correctly. Some
parts of
graphics, text, or
illustrations are
missing
Incompatibility
between the PDF
file and the Acrobat
products.
Printing the PDF file as an
image may solve this
problem. Turn on Print As
Image from the Acrobat
printing options.
It will take longer to
print when you print a
PDF file as an image.
The print quality
of photos is not
good. Images
are not clear
The resolution of the
photo is very low. Reduce the photo size. If you
increase the photo size in the
software application, the
resolution will be reduced.
Before printing,
the printer emits
vapor near the
output tray
Using damp paper
can cause vapor
during printing.
This is not a problem. Just
keep printing.
CONDITION SUGGESTED SOLUTIONS
Light or faded print
If a vertical white streak or faded area appears
on the page:
• The toner supply is low. You may be able
to temporarily extend the toner cartridge
life. See "Replacing the toner cartridge" on
page 53. If this does not improve the print
quality, install a new toner cartridge.
• The paper may not meet paper
specifications; for example, the paper is too
moist or too rough. See "Selecting print
media" on page 24.
• If the entire page is light, the print
resolution setting is too low. Adjust the print
resolution. See the help screen of the
printer driver.
• A combination of faded or smeared defects
may indicate that the toner cartridge needs
cleaning.
• The surface of the LSU part inside the
printer may be dirty. Clean the LSU,
contact a service representative.
Toner specks
• The paper may not meet specifications; for
example, the paper is too moist or too
rough. See "Selecting print media" on
page 24.
• The paper path may need cleaning.
See "Cleaning the inside" on page 50.
CONDITION POSSIBLE
CAUSE SUGGESTED SOLUTIONS
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
![](asset-43.png)
Troubleshooting |67
Dropouts
If faded areas, generally rounded, occur
randomly on the page:
• A single sheet of paper may be defective.
Try reprinting the job.
• The moisture content of the paper is
uneven or the paper has moist spots on its
surface. Try a different brand of paper.
See "Selecting print media" on page 24.
• The paper lot is bad. The manufacturing
processes can cause some areas to reject
toner. Try a different kind or brand of
paper.
• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thick Paper. Refer to the
Software section for details.
If these steps do not correct the problem,
contact a service representative.
White Spots White spots appear on the page:
• The paper is too rough and a lot of dirt from
the paper falls to the inner devices within
the printer, which means the transfer belt
may be dirty. Clean the inside of your
printer. Contact a service representative.
• The paper path may need cleaning.
Contact a service representative.
Vertical lines
If black vertical streaks appear on the page:
• The drum inside the toner cartridge has
probably been scratched. Remove the
toner cartridge and install a new one.
See "Replacing the toner cartridge" on
page 53.
If white vertical streaks appear on the page:
• The surface of the LSU part inside the
printer may be dirty. Clean the LSU,
contact a service representative.
Color or Black
background
If the amount of background shading becomes
unacceptable:
• Change to a lighter weight paper.
See "Selecting print media" on page 24.
• Check the printer’s environment: very dry
(low humidity) or high humidity (higher than
80% RH) conditions can increase the
amount of background shading.
• Remove the old toner cartridge and install
a new one. See "Replacing the toner
cartridge" on page 53.
Toner smear
• Clean the inside of the printer.
See "Cleaning the inside" on page 50.
• Check the paper type and quality.
See "Selecting print media" on page 24.
• Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 53.
CONDITION SUGGESTED SOLUTIONS
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
Vertical repetitive
defects
If marks repeatedly appear on the printed side
of the page at even intervals:
• The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
cartridge. After the printout, if you still have
the same problems, remove the toner
cartridge and install a new one.
See "Replacing the toner cartridge" on
page 53.
• Parts of the printer may have toner on
them. If the defects occur on the back of
the page, the problem will likely correct
itself after a few more pages.
• The fusing assembly may be damaged.
Contact a service representative.
Background scatter
Background scatter results from bits of toner
randomly distributed on the printed page.
• The paper may be too damp. Try printing
with a different batch of paper. Do not open
packages of paper until necessary so that
the paper does not absorb too much
moisture.
• If background scatter occurs on an
envelope, change the printing layout to
avoid printing over areas that have
overlapping seams on the reverse side.
Printing on seams can cause problems.
• If background scatter covers the entire
surface area of a printed page, adjust the
print resolution through your software
application or the printer properties.
Misformed
characters
• If characters are improperly formed and
producing hollow images, the paper stock
may be too slick. Try a different paper.
See "Selecting print media" on page 24.
• If characters are improperly formed and
producing a wavy effect, the scanner unit
may need service. For service, contact a
service representative.
Page skew
• Ensure that the paper is loaded properly.
• Check the paper type and quality.
See "Selecting print media" on page 24.
• Ensure that the paper or other material is
loaded correctly and the guides are not too
tight or too loose against the paper stack.
CONDITION SUGGESTED SOLUTIONS
A
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
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68 | Troubleshooting
Copying problems
Curl or wave
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high
temperature and humidity can cause paper
curl. See "Selecting print media" on
page 24.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
Wrinkles or creases
• Ensure that the paper is loaded properly.
• Check the paper type and quality.
See "Selecting print media" on page 24.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
Back of printouts
are dirty
• Check for leaking toner. Clean the inside of
the printer. See "Cleaning the inside" on
page 50.
Solid Color or
Black pages
• The toner cartridge may not be installed
properly. Remove the cartridge and reinsert
it.
• The toner cartridge may be defective and
need replacing. Remove the toner cartridge
and install a new one. See "Replacing the
toner cartridge" on page 53.
• The printer may require repair. Contact a
service representative.
Loose toner
• Clean the inside of the printer.
See "Cleaning the inside" on page 50.
• Check the paper type and quality.
See "Selecting print media" on page 24.
• Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 53.
• If the problem persists, the printer may
require repair. Contact a service
representative.
CONDITION SUGGESTED SOLUTIONS
A
Character Voids
Character voids are white areas within parts of
characters that should be solid black:
• If you are using transparencies, try another
type of transparency. Because of the
composition of transparencies, some
character voids are normal.
• You may be printing on the wrong surface
of the paper. Remove the paper and turn it
around.
• The paper may not meet paper
specifications. See "Selecting print
media" on page 24.
Horizontal stripes
If horizontally aligned black streaks or smears
appear:
• The toner cartridge may be installed
improperly. Remove the cartridge and
reinsert it.
• The toner cartridge may be defective.
Remove the toner cartridge and install a
new one. See "Replacing the toner
cartridge" on page 53.
• If the problem persists, the printer may
require repair. Contact a service
representative.
Curl
If the printed paper is curled or paper does not
feed into the printer:
• Turn over the stack of paper in the tray.
Also try rotating the paper 180° in the tray.
• Change the printer option and try again. Go
to printer properties, click Paper tab, and
set type to Thin Paper. Refer to the
Software section for details.
An unknown image
repetitively appears
on a next few
sheets or loose
toner, light print, or
contamination
occurs.
Your printer is probably being used at an
altitude of 1,000 m (3,281 ft) or above.
The high altitude may affect the print quality
such as loose toner or light imaging. You can
set this option through Printer Settings Utility
or Printer tab in printer driver’s properties.
See "Altitude adjustment" on page 20.
CONDITION SUGGESTED SOLUTIONS
Copies are too light
or too dark Use Darkness to darken or lighten the
background of the copies.
Smears, lines,
marks, or spots
appears on copies
• If defects are on the original, press
Darkness to lighten the background of your
copies.
• If no defects are on the original, clean the
scan unit. See "Cleaning the scan unit" on
page 52.
Copy image is
skewed • Ensure that the original is face down on the
scanner glass or face up in the ADF.
• Check that the copy paper is loaded
correctly.
CONDITION SUGGESTED SOLUTIONS
A
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
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Troubleshooting |69
Scanning problems
Dell Scan Manager problems
Blank copies print
out Ensure that the original is face down on the
scanner glass or face up in the ADF.
Image rubs off the
copy easily • Replace the paper in the tray with paper
from a new package.
• In high humidity areas, do not leave paper
in the printer for extended periods of time.
Frequent copy paper
jams occur • Fan the stack of paper, then turn it over in
the tray. Replace the paper in the tray with
a fresh supply. Check/adjust the paper
guides, if necessary.
• Ensure that the paper is the proper paper
weight. 75 g/m2 (20 lb bond) paper is
recommended.
• Check for copy paper or pieces of copy
paper remaining in the printer after a paper
jam has been cleared.
Toner cartridge
produces fewer
copies than expected
before running out of
toner
• Your originals may contain pictures, solids,
or heavy lines. For example, your originals
may be forms, newsletters, books, or other
documents that use more toner.
• The printer may be turned on and off
frequently.
• The scanner lid may be left open while
copies are being made.
CONDITION SUGGESTED SOLUTIONS
CONDITION SUGGESTED SOLUTIONS
The scanner does
not work • Ensure that you place the original to be
scanned face down on the scanner glass, or
face up in the ADF.
• There may not be enough available memory
to hold the document you want to scan. Try
the Prescan function to see if that works. Try
lowering the scan resolution rate.
• Check that the USB cable is connected
properly.
• Ensure that the USB cable is not defective.
Switch the cable with a known good cable. If
necessary, replace the cable.
• Check that the scanner is configured
correctly. Check scan setting in the
SmarThru Configuration or the application
you want to use to make certain that the
scanner job is being sent to the correct port.
The unit scans very
slowly • Check if the printer is printing received data.
If so, scan the document after the received
data has been printed.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the
scanned image. Set your computer to the
ECP printer mode through BIOS setting. It
will help to increase the speed. For details
about how to set BIOS, refer to your
computer user’s guide.
Message appears on
your computer
screen:
• “Device can't be
set to the H/W
mode you want.”
• “Port is being used
by another
program.”
• “Port is Disabled.
• “Scanner is busy
receiving or
printing data.
When the current
job is completed,
try again.”
• “Invalid handle.”
• “Scanning has
failed.”
• There may be a copying or printing job in
progress. When that job is complete, try your
job again.
• The Selected port is currently being used.
Restart your computer and try again.
• The printer cable may be improperly
connected or the power may be off.
• The scanner driver is not installed or the
operating environment is not set up properly.
• Ensure that the printer is properly connected
and the power is on, Then restart your
computer.
• The USB cable may be improperly
connected or the power may be off.
CONDITION SUGGESTED SOLUTIONS
I cannot use the Dell
Scan Manager Check your operating system. Supporting
operating systems are Windows 2000/XP/
Vista.
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70 | Troubleshooting
Fax problems
Common Windows problems
Common Macintosh problems
CONDITION SUGGESTED SOLUTIONS
The printer is not
working, there is no
display and the
buttons are not
working
• Unplug the power cord and plug it in again.
• Ensure that there is power to the electrical
outlet.
No dial tone sounds • Check that the phone line is connected
properly.
• Check that the phone socket in the wall is
working by plugging in another phone.
The numbers stored
in memory do not
dial correctly
Ensure that the numbers are stored in memory
correctly. Print a Address Book list, referring
to page 45.
The original does not
feed into the printer • Ensure that the paper is not wrinkled and
you are putting it in correctly. Check that the
original is the right size, not too thick or thin
• Ensure that the ADF is firmly closed.
• The ADF rubber pad may need to be
replaced. Contact a service representative.
Faxes are not
received
automatically
• The receiving mode should be set to Fax.
• Ensure that there is paper in the tray.
• Check to see if the display shows any error
message. If it does, clear the problem.
The printer does not
send • Ensure that the original is loaded in the ADF
or on the scanner glass.
•Sending should show up on the display.
• Check the fax machine you are sending to,
to see if it can receive your fax.
The incoming fax has
blank spaces or is of
poor-quality
• The fax machine sending you the fax may
be faulty.
• A noisy phone line can cause line errors.
• Check your printer by making a copy.
• The toner cartridge may be empty. Replace
the toner cartridge, referring to page 53.
Some of the words
on an incoming fax
are stretched
The fax machine sending you the fax had a
temporary document jam.
There are lines on
the originals you
send
Check your scan unit for marks and clean it.
See "Cleaning the scan unit" on page 52.
The printer dials a
number, but a
connection with the
other fax machine
fails
The other fax machine may be turned off, out
of paper, or cannot answer incoming calls.
Speak with the other printer operator and ask
her/him to sort out the problem.
Faxes do not store in
memory There may not be enough memory space to
store the fax. If the display shows the Memory
Full message, delete from memory any faxes
you no longer need and then try again to store
the fax.
Blank areas appear
at the bottom of each
page or on other
pages, with a small
strip of text at the
top.
You may have chosen the wrong paper
settings in the user option setting. For details
about paper settings, see "Selecting print
media" on page 24.
CONDITION SUGGESTED SOLUTIONS
“File in Use”
message appears
during installation
Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.
“General Protection
Fault”, “Exception
OE”, “Spool32”, or
“Illegal Operation”
messages appear
Close all other applications, reboot Windows
and try printing again.
“Fail To Print”, “A
printer timeout error
occurred.” messages
appear
These messages may appear during printing.
Just keep waiting until the printer finishes
printing. If the message appears in ready mode
or after printing has been completed, check the
connection and/or whether an error has
occurred.
Refer to the Microsoft Windows documentation that came with your
computer for further information on Windows error messages.
CONDITION SUGGESTED SOLUTIONS
The printer does not
print PDF file correctly.
Some parts of graphics,
text, or illustrations are
missing
Incompatibility between the PDF file and
the Acrobat products:
Printing the PDF file as an image may
solve this problem. Turn on Print As
Image from the Acrobat printing options.
It will take longer to print when
you print a PDF file as an image.
The document has
printed, but the print job
has not disappeared
from the spooler in Mac
OS 10.3.2
Update your Mac OS to OS 10.3.3. or
higher.
Some letters are not
displayed normally
during the Cover page
printing
This problem is caused because Mac OS
cannot create the font during the Cover
page printing. English alphabet and
numbers are displayed normally at the
Cover page.
Refer to Mac OS User’s Guide that came with your computer for
further information on Mac OS error messages.
CONDITION SUGGESTED SOLUTIONS
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Ordering supplies |71
ordering supplies
This chapter provides information on purchasing cartridges and accessories available for your printer.
This chapter includes:
• Supplies • How to purchase
SUPPLIES
When the toner runs out, you can order the following type of toner cartridge
for your printer:
a.Declared yield value in accordance with ISO/IEC 19798.
b.Image counts based on one color on each page. If you print documents in
full color (Cyan, Magenta, Yellow, Black), the life of this item will be reduced
by 25%.
HOW TO PURCHASE
To order Dell-authorized supplies or accessories, contact your local Dell
dealer or the retailer where you purchased your printer, or visit
www.dell.com and support.dell.com and select your country/region to
obtain information on calling for technical support.
The optional parts or features may differ by countries. Contact your
sales representatives whether the part you want is available in your
country.
TYPE AVERAGE YIELDaPART NUMBER
Standard yield
toner cartridge • Average continuous
black cartridge yield:
1,500 standard pages
(Black)
• Average continuous
colored cartridge yield:
1,000 standard pages
(Yellow/Magenta/Cyan)
Y924J (Black)
C815K (Cyan)
D593K (Magenta)
F479K (Yellow)
Imaging unit Approx. 24,000 imagesbC920K
Waste toner
container Approx. 10,000 imagesb
(Full color 5% image) F562K
When purchasing new print cartridges or other supplies, these must
be purchased in the same country where the printer was purchased.
Otherwise, print cartridges or other supplies will be incompatible with
your printer, as configurations of print cartridges and other supplies
vary, depending on the specific country.
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72 | Specifications
specifications
This chapter guides you about this printer’s specifications such as various features.
This chapter include:
• General specifications
• Printer specifications
• Scanner specifications
• Copier specifications
• Facsimile specifications
GENERAL SPECIFICATIONS
The symbol * optional feature depending on printers.
ITEM DESCRIPTION
ADF Capacity Up to 15 sheets 75 g/m2 (20 lb bond)
ADF document
size
• Width: 5 to 8.5 inches (127 to 216 mm)
•Length: 5.8 to 14 inches (148 to 356 mm)
Paper input
capacity Tray: 150 sheets for plain paper, 75 g/m2 (20 lb bond)
Paper output
capacity Face down: 80 sheets 75 g/m2 (20 lb bond)
Power rating AC 110 - 127V or AC 220 - 240 V
See the Rating label on the printer for the correct voltage,
frequency (hertz) and type of current for your printer.
Power
consumption
• Average operating mode: Less than 350 W
• Ready mode: Less than 80 W
• Power Save mode: Less than 15 W
Noise Levela• Ready mode: Background noise level
• Printing mode: Less than 48 dBA
• Copying mode: Less than 52 dBA
Boot-up time Less than 35 seconds
Operating
environment Temperature: 10 to 32 °C (59 to 89.6 °F)
Humidity: 20 to 80% RH
Display 16 characters x 2 lines
Toner
cartridge lifebBlack Average continuous black cartridge
yield: 1,500 standard pages
(Shipped with 1,000 pages Starter toner
cartridge.)
Color
(Yellow/
Magenta/
Cyan)
Average continuous colored cartridge
yield: 1,000 standard pages
(Shipped with 700 pages Starter toner
cartridge.)
Imaging unit
yieldc.d Approx. 24,000 images
Waste toner
containerc,d Approx. 10,000 images
Memory 128 MB (Non extendable)
External
dimension
(W x D x H)
415 x 373 x 342 mm
(16.3 x 14.7 x 13.5 inches)
Weight
(Including
consumables)
15.4 Kg (33.95 lbs)
Package
weight • Paper: 2.0 Kg (4.41 lbs)
• Plastic: 0.4 Kg (0.88 lbs)
Duty cycle Up to 20,000 imagesd (Monthly)
Fusing
temperature 180 °C (356 °F)
a.Sound Pressure Level, ISO 7779
b.Declared yield value in accordance with ISO/IEC 19798. The number of
pages may be affected by operating environment, printing interval, media
type, and media size.
c. May be affected by operating environment, optional, printing interval,
media type and media size.
d.Image counts based on one color on each page. If you print documents in
full color (Black, Cyan, Magenta, Yellow), the life of this item will be
reduced by 25%.
ITEM DESCRIPTION
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Specifications |73
PRINTER SPECIFICATIONS SCANNER SPECIFICATIONS
COPIER SPECIFICATIONS
ITEM DESCRIPTION
Printing method Color laser beam printing
Printing speeda
a.It will be affected by operating system used, computing performance,
application software, connecting method, media type, media size and
job complexity.
•Black & White: Up to 16 ppm (A4), 17 ppm (Letter)
•Color: Up to 4 ppm (A4), 4 ppm (Letter)
First print out
time Black &
White • From ready: Less than 14 seconds
• From coldboot: Less than 45 seconds
Color • From ready: Less than 26 seconds
• From coldboot: Less than 57 seconds
Print resolution Max. 2,400 x 600 dpi class
Printer language GDI
OS compatibilityb
b.Visit www.dell.com or support.dell.com to download the latest
software version.
• Windows: 2000/XP/2003/Vista
• Macintosh: Mac OS X 10.3~10.5, Universal Mac
Interface • High speed USB 2.0
• Ethernet 10/100 Base TX (embedded type)
ITEM DESCRIPTION
Compatibility TWAIN standard/WIA standard
Scanning method Color CIS
Resolutiona
a.Due to the applications for scanning, the maximum resolution might
differ.
TWAIN
standard 1,200 x 1,200 dpi
(Up to 4,800 x 4,800 dpi)
WIA
standard Up to 1,200 x 1,200 dpi
Scan to
USB 100, 200, 300 dpi
Scan to
E-mail 100, 200, 300 dpi
Scan to
PC 75, 150, 200, 300, 600 dpi
Network Scan
File format PDF, BMP, TIFF, JPEGb
b.JPEG is not available when you select the mono mode in scan color.
Effective
scanning length Max. 289 mm (11.4 inches)
Effective
scanning width Max. 208 mm (8.2 inches)
Color bit depth 24 bit
Mono bit depth 1 bit for black & white mode
8 bit for gray scale
ITEM DESCRIPTION
Copy
Speeda
a.Copy speed is based on Single Document Multiple Copy.
•Black & White: Up to 16 cpm (A4), 17 cpm (Letter)
•Color: Up to 4 cpm (A4), 4 cpm (Letter)
Copy
resolution Scan glass up to 600 x 600 (text, text/photo,
magazine)
up to 1200 x 1200 (photo)
ADF up to 600 x 600 (text, text/photo, photo,
magazine)
Zoom
range • Scanner glass: 25% to 400%
• ADF: 25% to 100%
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74 | Specifications
FACSIMILE SPECIFICATIONS
The fax feature may not be supported depending on printers.
ITEM DESCRIPTION
Compatibility ITU-T G3
Applicable line Public Switched Telephone Network (PSTN) or
behind PABX
Data coding MH/MR/MMR/JBIG/JPEG
Modem speed 33.6 Kbps
Transmission
speed Up to 3 seconds/pagea
a.Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C”
by ITU-T No. 1 chart, Memory Tx, ECM.
Maximum
document length 356 mm (14 inches)
Resolution Mono Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super Fineb: 300 x 300 dpi
b.Transmission resolution in Super fine is different depending on kinds of
receiver’s printer.
Color 200 x 200 dpi only
Memory 2MB
Halftone 256 levels
Auto dialer Speed dialing (up to 240 numbers)
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Glossary |75
glossary
ADF
An Automatic Document Feeder (ADF) is a mechanism that will
automatically feed an original sheet of paper so that the printer can scan
some amount of the paper at once.
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Macintosh (1984)
and is now deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to
represent the color of a single pixel in a bitmapped image. Higher color
depth gives a broader range of distinct colors. As the number of bits
increases, the number of possible colors becomes impractically large for
a color map. 1-bit color is commonly called as monochrome or black and
white.
BMP
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file
format on that platform.
BOOTP
Bootstrap Protocol. A network protocol used by a network client to
obtain its IP address automatically. This is usually done in the bootstrap
process of computers or operating systems running on them. The
BOOTP servers assign the IP address from a pool of addresses to each
client. BOOTP enables 'diskless workstation' computers to obtain an IP
address prior to loading any advanced operating system.
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan
job. CCD Locking mechanism is also used to hold the CCD module to
prevent any damage when you move the printer.
Collation
Collation is a process of printing a multiple-copy job in sets. When
collation is selected, the device prints an entire set before printing
additional copies.
Control Panel
A control panel is a flat, typically vertical, area where control or
monitoring instruments are displayed. They are typically found in front of
the printer.
Coverage
It is the printing term used for a toner usage measurement on printing.
For example, 5% coverage means that an A4 sided paper has about 5%
image or text on it. So, if the paper or original has complicated images or
lots of text on it, the coverage will be higher and at the same time, a
toner usage will be as much as the coverage.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to
exchange data between disparate applications. The file format, as it is
used in Microsoft Excel, has become a pseudo standard throughout the
industry, even among non-Microsoft platforms.
DADF
A Duplex Automatic Document Feeder (DADF) is a mechanism that will
automatically feed and flip over an original sheet of paper so that the
printer can scan on both sides of the paper.
Default
The value or setting that is in effect when taking a printer out of its box
state, reset, or initialized.
DHCP
A Dynamic Host Configuration Protocol (DHCP) is a client-server
networking protocol. A DHCP server provides configuration parameters
specific to the DHCP client host requesting, generally, information
required by the client host to participate on an IP network. DHCP also
provides a mechanism for allocation of IP addresses to client hosts.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds
memory. DIMM stores all the data within the printer like printing data,
received fax data.
DNS
The Domain Name Server (DNS) is a system that stores information
associated with domain names in a distributed database on networks,
such as the Internet.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head
that runs back and forth on the page and prints by impact, striking an
ink-soaked cloth ribbon against the paper, much like a typewriter.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for
scanning and printing. Generally, higher DPI results in a higher
resolution, more visible detail in the image, and a larger file size.
DRPD
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone
company service which enables a user to use a single telephone line to
answer several different telephone numbers.
Duplex
A mechanism that will automatically flip over a sheet of paper so that the
printer can print (or scan) on both sides of the paper. A printer equipped
with a Duplex can print double-sided of paper.
Duty Cycle
Duty cycle is the page quantity which does not affect printer
performance for a month. Generally the printer has the lifespan limitation
such as pages per year. The lifespan means the average capacity of
print-outs, usually within the warranty period. For example, if the duty
cycle is 48,000 pages per month assuming 20 working days, a printer
limits 2,400 pages a day.
ECM
Error Correction Mode (ECM) is an optional transmission mode built into
Class 1 fax machines or fax modems. It automatically detects and
corrects errors in the fax transmission process that are sometimes
caused by telephone line noise.
Emulation
Emulation is a technique of one printer obtaining the same results as
another.
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well
as mentioned in this user's guide.
76 | Glossary
An emulator duplicates the functions of one system with a different
system, so that the second system behaves like the first system.
Emulation focuses on exact reproduction of external behavior, which is
in contrast to simulation, which concerns an abstract model of the
system being simulated, often considering its internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local
area networks (LANs). It defines wiring and signaling for the physical
layer, and frame formats and protocols for the media access control
(MAC)/data link layer of the OSI model. Ethernet is mostly standardized
as IEEE 802.3. It has become the most widespread LAN technology in
use during the 1990s to the present.
EtherTalk
A suite of protocols developed by Apple Computer for computer
networking. It was included in the original Macintosh (1984) and is now
deprecated by Apple in favor of TCP/IP networking.
FDI
Foreign Device Interface (FDI) is a card installed inside the printer to
allow a third party device such as a coin operated device or a card
reader. Those devices allow the pay-for-print service on your printer.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for
exchanging files over any network that supports the TCP/IP protocol
(such as the Internet or an intranet).
Fuser Unit
The part of a laser printer that melts the toner onto the print media. It
consists of a hot roller and a back-up roller. After toner is transferred
onto the paper, the fuser unit applies heat and pressure to ensure that
the toner stays on the paper permanently, which is why paper is warm
when it comes out of a laser printer.
Gateway
A connection between computer networks, or between a computer
network and a telephone line. It is very popular, as it is a computer or a
network that allows access to another computer or network.
Grayscale
A shades of gray that represent light and dark portions of an image
when color images are converted to grayscale; colors are represented
by various shades of gray.
Halftone
An image type that simulates grayscale by varying the number of dots.
Highly colored areas consist of a large number of dots, while lighter
areas consist of a smaller number of dots.
HDD
Hard Disk Drive (HDD), commonly referred to as a hard drive or hard
disk, is a non-volatile storage device which stores digitally-encoded data
on rapidly rotating platters with magnetic surfaces.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an
international non-profit, professional organization for the advancement
of technology related to electricity.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of
Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to
a specific connector type on the end of the parallel cable that attaches to
the peripheral (for example, a printer).
Intranet
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of
an organization's information or operations with its employees.
Sometimes the term refers only to the most visible service, the internal
website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in
order to identify and communicate with each other on a network utilizing
the Internet Protocol standard.
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a
printer. An IPM rate indicates the number of single-sided sheets a printer
can complete within one minute.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for
printing as well as managing print jobs, media size, resolution, and so
forth. IPP can be used locally or over the Internet to hundreds of
printers, and also supports access control, authentication, and
encryption, making it a much more capable and secure printing solution
than older ones.
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet
Exchange. It is a networking protocol used by the Novell NetWare
operating systems. IPX and SPX both provide connection services
similar to TCP/IP, with the IPX protocol having similarities to IP, and
SPX having similarities to TCP. IPX/SPX was primarily designed for
local area networks (LANs), and is a very efficient protocol for this
purpose (typically its performance exceeds that of TCP/IP on a LAN).
ISO
The International Organization for Standardization (ISO) is an
international standard-setting body composed of representatives from
national standards bodies. It produces world-wide industrial and
commercial standards.
ITU-T
The International Telecommunication Union is an international
organization established to standardize and regulate international radio
and telecommunications. Its main tasks include standardization,
allocation of the radio spectrum, and organizing interconnection
arrangements between different countries to allow international phone
calls. A -T out of ITU-T indicates telecommunication.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.
JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression
standard with no loss of accuracy or quality, which was designed for
compression of binary images, particularly for faxes, but can also be
used on other images.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used
standard method of lossy compression for photographic images. It is the
format used for storing and transmitting photographs on the World Wide
Web.
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking
protocol for querying and modifying directory services running over TCP/
IP.
Glossary |77
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates
the status of a printer.
MAC address
Media Access Control (MAC) address is a unique identifier associated
with a network adapter. MAC address is a unique 48-bit identifier usually
written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c-
34-11-4e). This address is usually hard-coded into a Network Interface
Card (NIC) by its manufacturer, and used as an aid for routers trying to
locate printers on large networks.
MFP
Multi Function Peripheral (MFP) is an office printer that includes the
following functionality in one physical body, so as to have a printer, a
copier, a fax, a scanner and etc.
MH
Modified Huffman (MH) is a compression method for decreasing the
amount of data that needs to be transmitted between the fax machines
to transfer the image recommended by ITU-T T.4. MH is a codebook-
based run-length encoding scheme optimized to efficiently compress
white space. As most faxes consist mostly of white space, this
minimizes the transmission time of most faxes.
MMR
Modified Modified READ (MMR) is a compression method
recommended by ITU-T T.6.
Modem
A device that modulates a carrier signal to encode digital information,
and also demodulates such a carrier signal to decode transmitted
information.
MR
Modified Read (MR) is a compression method recommended by ITU-T
T.4. MR encodes the first scanned line using MH. The next line is
compared to the first, the differences determined, and then the
differences are encoded and transmitted.
NetWare
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a computer, and the
network protocols were based on the archetypal Xerox XNS stack.
Today NetWare supports TCP/IP as well as IPX/SPX.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual
image for print using a laser beam emitted from a laser printer, and it is
usually green or gray colored and a cylinder shaped.
An exposing unit of a drum is slowly worn away by its usage of the
printer, and it should be replaced appropriately since it gets scratches
from grits of a paper.
Originals
The first example of something, such as a document, photograph or text,
etc, which is copied, reproduced or translated to produce others, but
which is not itself copied or derived from something else.
OSI
Open Systems Interconnection (OSI) is a model developed by the
International Organization for Standardization (ISO) for communications.
OSI offers a standard, modular approach to network design that divides
the required set of complex functions into manageable, self-contained,
functional layers. The layers are, from top to bottom, Application,
Presentation, Session, Transport, Network, Data Link and Physical.
PABX
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language
(PDL) developed by HP as a printer protocol and has become an
industry standard. Originally developed for early inkjet printers, PCL has
been released in varying levels for thermal, matrix printer, and page
printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed
by Adobe Systems for representing two dimensional documents in a
device independent and resolution independent format.
PostScript
PostScript (PS) is a page description language and programming
language used primarily in the electronic and desktop publishing areas. -
that is run in an interpreter to generate an image.
Printer Driver
A program used to send commands and transfer data from the computer
to the printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can
be used on a printer, a scanner, a fax or, a copier.
PPM
Pages Per Minute (PPM) is a method of measurement for determining
how fast a printer works, meaning the number of pages a printer can
produce in one minute.
PRN file
An interface for a device driver, this allows software to interact with the
device driver using standard input/output system calls, which simplifies
many tasks.
Protocol
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.
PS
See PostScript.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the
world's public circuit-switched telephone networks which, on industrial
premises, is usually routed through the switchboard.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The
higher the dpi, the greater the resolution.
SMB
Server Message Block (SMB) is a network protocol mainly applied to
share files, printers, serial ports, and miscellaneous communications
between nodes on a network. It also provides an authenticated Inter-
process communication mechanism.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail
transmissions across the Internet. SMTP is a relatively simple, text-
based protocol, where one or more recipients of a message are
specified, and then the message text is transferred. It is a client-server
protocol, where the client transmits an email message to the server.
78 | Glossary
Subnet Mask
The subnet mask is used in conjunction with the network address to
determine which part of the address is the network address and which
part is the host address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP);
the set of communications protocols that implement the protocol stack
on which the Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each
transmission such as job status, transmission result and number of
pages sent. This report can be set to print after each job or only after
failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped
image format. TIFF describes image data that typically come from
scanners. TIFF images make use of tags, keywords defining the
characteristics of the image that is included in the file. This flexible and
platform-independent format can be used for pictures that have been
made by various image processing applications.
Toner Cartridge
A kind of bottle within a printer like printer which contains toner. Toner is
a powder used in laser printers and photocopiers, which forms the text
and images on the printed paper. Toner can be melted by the heat of the
fuser, causing it to bind to the fibers in the paper.
TWAIN
An industry standard for scanners and software. By using a TWAIN-
compliant scanner with a TWAIN-compliant program, a scan can be
initiated from within the program.; an image capture API for Microsoft
Windows and Apple Macintosh operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network
shares in Window NT and other Microsoft products. The format of a
UNC path is: \\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents
and resources on the Internet. The first part of the address indicates
what protocol to use, the second part specifies the IP address or the
domain name where the resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the
USB Implementers Forum, Inc., to connect computers and peripherals.
Unlike the parallel port, USB is designed to concurrently connect a
single computer USB port to multiple peripherals.
Watermark
A watermark is a recognizable image or pattern in paper that appears
lighter when viewed by transmitted light. Watermarks were first
introduced in Bologna, Italy in 1282; they have been used by
papermakers to identify their product, and also on postage stamps,
currency, and other government documents to discourage
counterfeiting.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is
originally introduced in Windows Me and Windows XP. A scan can be
initiated from within these operating systems by using a WIA-compliant
scanner.
![](asset-4f.png)
Index | 79
index
A
Address Book
group dial numbers 44
speed dial numbers 44
Address Book, use 35
ADF 11
ADF, load 23
adjustment
altitude 20
alarm sound 21
Ans/Fax mode, receiving mode 41
B
background image, adjust 32
C
characters, enter 21
cleaning
inside 50
outside 50
scan unit 52
clock mode 20
control panel 12
copying
2-up, 4-up 31
clone 32
darkness 30, 31
erasing background 32
ID card copy 31
original type 30
poster 31
time out, set 32
D
date and time, set 20
default mode, change 20
delayed fax 40
display language, change 20
DRPD (Distinctive Ring Pattern Detection)
41
E
Erasing background, special copy 32
F
fax header, set 38
Fax mode, receiving mode 41
fax number, set 38
faxing default settings, change 44, 40
fax setup 43, 42
Multiple Send faxes 39
priority faxes 40
receiving faxes 41
sending faxes 39
forwarding faxes 42
G
Group dial numbers, set 44
I
ID card, special copy 31
ID copy 12
J
jam tips for avoiding paper jams 58
jam, clear
document 58
K
key sound 21
L
LED Status 13
loading originals
ADF 23
scanner glass 23
M
machine ID, set 38
Maintenance
maintenance parts 57
toner cartridge 53
memory, clear 50
Multiple Send faxes 39
N
network
setting up 18
O
originals
jam, clear 58
loading 23
P
paper changing the size 27, 59
paper jam, clear
tray 1 59
paper type
setting 29
power save mode 21
print quality problems, solve 66
printing
reports 49
USB memory 47
priority fax 40
problem, solve
copying 68
faxing 70
Network Scan 69
paper feeding 65, 66
scanning 69
Windows 70
R
receiving a fax
in Ans/Fax mode 41, 42, 41
80 | Index
receiving modes 41
redialing
automatically 39
manually 39
replacing components
toner cartridge 53
reports, print 49
ringer 21
S
scanner glass
cleaning 52
loading documents 23
scanning
default setting, change 35
to email 34
USB flash memory 46
secure receiving mode 42
sending a fax
automatically 39
sounds, set 20
speaker sound 21
speaker volume 21
special copy features 31
speed dial numbers, set 44
supplies
checking life 57
expected toner cartridge life 53
T
Tel mode, receiving mode 41
tray adjusting the width and length 27
U
USB flash memory
data backup 47
managing 48
printing 47
scanning 46
V
volume, adjust
ringer 21
speaker 21
W
Windows problems 70
Information in this document is subject to change without notice.
© 2008 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Micro-
soft, Windows, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United
States and/or other countries; UFST and MicroType are registered trademarks of Monotype Imaging Inc.; TrueType, Laser-
Writer and Macintosh are trademarks of Apple Computer, Inc.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and
names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
![](asset-52.png)
Software section
1
SOFTWARE SECTION
CONTENTS
Chapter 1:
INSTALLING PRINTER SOFTWARE IN WINDOWS
Installing Printer Software ........................................................................................................ 4
Installing Software for Local Printing ................................................................................. 4
Installing Software for Network Printing ............................................................................. 7
Reinstalling Printer Software ..................................................................................................... 9
Removing Printer Software ..................................................................................................... 10
Chapter 2:
BASIC PRINTING
Printing a Document .............................................................................................................. 11
Printing to a file (PRN) .......................................................................................................... 12
Printer Settings ..................................................................................................................... 12
Layout Tab .................................................................................................................. 13
Paper Tab .................................................................................................................... 13
Graphic Tab ................................................................................................................. 14
Other Options Tab ........................................................................................................ 15
About Tab ................................................................................................................... 15
Using a Favorite Setting ................................................................................................ 15
Using Help ................................................................................................................... 15
Chapter 3:
ADVANCED PRINTING
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 16
Printing Posters ..................................................................................................................... 17
Printing Booklets .................................................................................................................. 17
Printing on Both Sides of Paper ............................................................................................... 18
Printing a Reduced or Enlarged Document ................................................................................ 18
Fitting Your Document to a Selected Paper Size ......................................................................... 18
2
Using Watermarks ................................................................................................................. 19
Using an Existing Watermark ......................................................................................... 19
Creating a Watermark ................................................................................................... 19
Editing a Watermark ..................................................................................................... 19
Deleting a Watermark ................................................................................................... 19
Using Overlays ...................................................................................................................... 20
What is an Overlay? ...................................................................................................... 20
Creating a New Page Overlay ......................................................................................... 20
Using a Page Overlay .................................................................................................... 20
Deleting a Page Overlay ................................................................................................ 20
Chapter 4:
SHARING THE PRINTER LOCALLY
Setting Up a Host Computer ................................................................................................... 21
Setting Up a Client Computer .................................................................................................. 21
Chapter 5:
SCANNING
Smarthru Office .................................................................................................................... 22
Starting SmarThru Office ............................................................................................... 22
Quick Start Guide ......................................................................................................... 22
Using SmarThru Office .................................................................................................. 22
Scanning Process with TWAIN-enabled Software ........................................................................ 24
Scanning Using the WIA Driver ................................................................................................ 24
Windows XP ................................................................................................................. 24
Windows Vista ............................................................................................................. 24
Chapter 6:
USING OTHER SOFTWARE
Printer Status Monitor ............................................................................................................ 25
Printer Settings Utility ............................................................................................................ 25
Dell Toner Re-order application ............................................................................................... 26
Firmware Update Utility .......................................................................................................... 26
Chapter 7:
USING YOUR PRINTER WITH A MACINTOSH
3
Installing Software ................................................................................................................ 27
Uninstalling software ............................................................................................................. 27
Setting Up the Printer ............................................................................................................ 28
For a Network-connected ............................................................................................... 28
For a USB-connected .................................................................................................... 28
Printing ................................................................................................................................ 29
Printing a Document ..................................................................................................... 29
Changing Printer Settings .............................................................................................. 29
Printing Multiple Pages on One Sheet of Paper .................................................................. 30
Scanning .............................................................................................................................. 31
Scanning with USB ....................................................................................................... 31
![](asset-56.png)
Installing Printer Software in Windows
4
1Installing Printer
Software in Windows
This chapter includes:
• Installing Printer Software
• Reinstalling Printer Software
•Removing Printer Software
NOTE
: The following procedure is based on Microsoft
®
Windows
®
XP, for other operating systems, refer to the
corresponding Windows user's guide or online help.
Installing Printer Software
You can install the printer software for local printing or network
printing. To install the printer software on the computer,
perform the appropriate installation procedure depending on
the printer in use.
A printer driver is software that allows your computer to
communicate with your printer. The procedure to install drivers
may differ depending on the operating system you are using.
All applications should be closed on your computer before
beginning installation.
Installing Software for Local Printing
A local printer is a printer directly attached to your computer
using the printer cable supplied with your printer, such as a USB
or parallel cable. If your printer is attached to a network, skip
this step and go to “Installing Software for Network Printing” on
page 7.
You can install the printer software using the typical or custom
method.
NOTE
: If the “New Hardware Wizard” window appears during
the installation procedure, click in the upper right corner of
the window to close the window, or click
Cancel
.
Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.
1
Ensure that the printer is connected to your computer and
powered on.
2
Insert the Drivers and Utilities CD into your computer's
optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click
Start
and
then
Run
. Type
X:\Setup.exe
, replacing “
X
” with the
letter which represents your drive and click
OK
.
If you use Windows Vista
®
, click
Start
→
All programs
→
Accessories
→
Run
, and type
X:\Setup.exe
.
If the
AutoPlay
window appears in Windows Vista, click
Run
Setup.exe
in
Install or run program
field, and
click
Continue
in the
User Account Control
window.
3
Click
Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide
: Allows you to view the User’s
Guide. If your computer does not have Adobe
®
Acrobat
®
, click on this option and it will automatically
install Adobe
®
Acrobat
®
Reader for you.
4
Select
Typical installation for a local printer
. Click
Next
.
![](asset-57.png)
Installing Printer Software in Windows
5
NOTE
: If your printer is not already connected to the
computer, the following window will appear.
• After connecting the printer, click
Next
.
• If you do not want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click
Next
.
Otherwise, just click
Next
and skip to step 6.
6
If the test page prints out correctly, click
Yes
.
If not, click
No
to reprint it.
7
Click
Finish
.
NOTE
: After setup is complete, if your printer driver does not
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 9.
Custom Installation
You can choose individual components to install.
1
Ensure that the printer is connected to your computer and
powered on.
2
Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click
Start
and
then
Run
. Type
X:\Setup.exe
, replacing “
X
” with the
letter which represents your drive and click
OK
.
If you use Windows Vista, click
Start
→
All programs
→
Accessories
→
Run
, and type
X:\Setup.exe
.
If the
AutoPlay
window appears in Windows Vista, click
Run
Setup.exe
in
Install or run program
field, and
click
Continue
in the
User Account Control
window.
3
Click
Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide
: Allows you to view the User’s
Guide. If your computer does not have Adobe
®
Acrobat
®
, click on this option and it will automatically
install Adobe
®
Acrobat
®
Reader for you.
4
Select
Custom installation
. Click
Next
.
![](asset-58.png)
Installing Printer Software in Windows
6
5
Select your printer and click
Next
.
NOTE
: If your printer is not already connected to the
computer, the following window will appear.
• After connecting the printer, click
Next
.
• If you do not want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
6
Select the components to be installed and click
Next
.
NOTE
: You can change the desired installation folder by
clicking [
Browse
].
7
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click
Next
.
Otherwise, just click
Next
and skip to step 8.
8
If the test page prints out correctly, click
Yes
.
If not, click
No
to reprint it.
9
Click
Finish
.
![](asset-59.png)
Installing Printer Software in Windows
7
Installing Software for Network
Printing
When you connect your printer to a network, you must first
configure the TCP/IP settings for the printer. After you have
assigned and verified the TCP/IP settings, you are ready to
install the software on each computer on the network.
You can install the printer software using the typical or custom
method.
Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.
1
Ensure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the Getting started chapter.
2
Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click
Start
and
then
Run
. Type
X:\Setup.exe
, replacing “
X
” with the
letter which represents your drive and click
OK
.
If you use Windows Vista, click
Start
→
All programs
→
Accessories
→
Run
, and type
X:\Setup.exe
.
If the
AutoPlay
window appears in Windows Vista, click
Run
Setup.exe
in
Install or run program
field, and
click
Continue
in the
User Account Control
window.
3
Click
Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide
: Allows you to view the User’s
Guide. If your computer does not have Adobe
®
Acrobat
®
, click on this option and it will automatically
install Adobe
®
Acrobat
®
Reader for you.
4
Select
Typical installation for a network printer
. Click
Next
.
5
The list of printers available on the network appears.
Select the printer you want to install from the list and then
click
Next
.
• If you do not see your printer on the list, click
Update
to
refresh the list, or select
Add TCP/IP Port
to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
To verify your printer’s IP address or the MAC address,
print a Network Configuration page.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC]
and enter the shared name
manually or find a shared printer by clicking the
Browse
button.
NOTE
: If you cannot find your machine in the network, turn off
the firewall and click
Update
.
For Windows operating system, click
Start
→
Control Panel
and start windows firewall, and set this option unactivated. For
other operating system, refer to its on-line guide.
![](asset-5a.png)
Installing Printer Software in Windows
8
6
After the installation is finished, a window appears asking
you to print a test page appears. If you wish to do so,
select the corresponding checkbox(es) and click
Finish
.
NOTE
: After setup is complete, if your printer driver does not
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 9.
Custom Installation
You can choose individual components to install and set a
specific IP address.
1
Ensure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the Getting started chapter.
2
Insert the supplied Drivers and Utilities CD into your
computer’s optical drive.
The CD should automatically run, and an installation
window appears.
If the installation window does not appear, click
Start
and
then
Run
. Type
X:\Setup.exe
, replacing “
X
” with the
letter which represents your drive and click
OK
.
If you use Windows Vista, click
Start
→
All programs
→
Accessories
→
Run
, and type
X:\Setup.exe
.
If the
AutoPlay
window appears in Windows Vista, click
Run
Setup.exe
in
Install or run program
field, and
click
Continue
in the
User Account Control
window.
3
Click
Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide
: Allows you to view the User’s
Guide. If your computer does not have Adobe
®
Acrobat
®
, click on this option and it will automatically
install Adobe
®
Acrobat
®
Reader for you.
4
Select
Custom installation
. Click
Next
.
5
The list of printers available on the network appears.
Select the printer you want to install from the list and then
click
Next
.
• If you do not see your printer on the list, click
Update
to
refresh the list, or select
Add TCP/IP Port
to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
To verify your printer’s IP address or the MAC address,
print a Network Configuration page.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC]
and enter the shared name
manually or find a shared printer by clicking the
Browse
button.
NOTE
: If you cannot find your machine in network, please turn
off the firewall and click
Update
.
For Windows operating system, click
Start
→
Control Panel
and start windows firewall, and set this option unactivated. For
other operating system, refer to its on-line guide.
![](asset-5b.png)
Installing Printer Software in Windows
9
TIP
: If you want to set a specific IP address on a specific
network printer, click the
Set IP Address
button. The Set IP
Address window appears. Do as follows:
a. Select a printer to be set with a specific IP address from the
list.
b. Configure an IP address, subnet mask, and gateway for the
printer manually and click
Configure
to set the specific IP
address for the network printer.
c. Click
Next
.
6
Select the components to be installed. After selecting the
components, the following window appears. You can also
change the printer name, set the printer to be shared on
the network, set the printer as the default printer, and
change the port name of each printer. Click
Next
.
To install this software on a server, select the
Setting up
this printer on a server
checkbox.
7
After the installation is finished, a window appears asking
you to print a test page appears. If you wish to do so,
select the corresponding checkbox(es) and click
Finish
.
NOTE
: After setup is complete, if your printer driver does not
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 9.
Reinstalling Printer Software
You can reinstall the software if installation fails.
1
Start Windows.
2
From the
Start
menu select
Programs
or
All Programs
→
Dell
→
Dell Printers
→
your printer driver name
→
Maintenance
.
3
Select
Repair
and click
Next
.
4
The list of printers available on the local or network
appears. Select the printer you want to install from the list
and then click
Next
.
• If you do not see your printer on the list, click
Update
to
refresh the list, or select
Add TCP/IP Port
to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC]
and enter the shared name
manually or find a shared printer by clicking the
Browse
button.
You will see a component list so that you can reinstall any
item individually.
![](asset-5c.png)
Installing Printer Software in Windows
10
NOTE
: If your printer is not already connected to the
computer, the following window will appear.
• After connecting the printer, click
Next
.
• If you do not want to connect the printer at this time, click
Next
, and
No
on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The reinstallation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
Select the components you want to reinstall and click
Next
.
If you installed the printer software for local printing
and
you select
your printer driver name
, the window
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click
Next
.
b. If the test page prints out correctly, click
Yes
.
If it does not, click
No
to reprint it.
6
When the reinstallation is done, click
Finish
.
Removing Printer Software
1
Start Windows.
2
From the
Start
menu select
Programs
or
All Programs
→
Dell
→
Dell Printers
→
your printer driver name
→
Maintenance
.
3
Select
Remove
and click
Next
.
You will see a component list so that you can remove any
item individually.
4
Select the components you want to remove and then click
Next
.
5
When your computer asks you to confirm your selection,
click
Yes
.
The selected driver and all of its components are removed
from your computer.
6
After the software is removed, click
Finish
.
![](asset-5d.png)
Basic Printing
11
2Basic Printing
this chapter explains the printing options and common printing
tasks in windows.
This chapter includes:
• Printing a Document
• Printing to a file (PRN)
•Printer Settings
- Layout Tab
- Paper Tab
- Graphic Tab
- Other Options Tab
- About Tab
- Using a Favorite Setting
- Using Help
Printing a Document
N
OTES
:
• Your printer driver
Properties
window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in the Getting started
chaper.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
• When you select an option in printer properties, you may see
an exclamation mark or mark. An exclamation mark
means you can select that certain option but it is not
recommended, and mark means you cannot select that
option due to the printer’s setting or environment.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. See the User’s Guide of your software
application for the exact printing procedure.
1
Open the document you want to print.
2
Select
Print
from the
File
menu. The Print window is
displayed. It may look slightly different depending on your
application.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
3
Select
your printer driver
from the
Name
drop-down
list.
To take advantage of the printer features provided by your
printer driver, click
Properties
or
Preferences
in the
application’s Print window. For details, see “Printer
Settings” on page 12.
If you see
Setup
,
Printer
, or
Options
in your Print
window, click it instead. Then click
Properties
on the next
screen.
Click
OK
to close the printer properties window.
4
To start the print job, click
OK
or
Print
in the Print
window.
Make sure that your
printer is selected.
![](asset-5e.png)
Basic Printing
12
Printing to a file (PRN)
You will sometimes need to save the print data as a file for your
purpose.
To create a file:
1
Check the
Print to file
box in the
Print
window.
2
Click
Print
.
3
Enter the folder name and assign a name of the file and
then click OK.
Printer Settings
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows XP.
Your printer driver
Properties
window that appears in this
User’s Guide may differ depending on the printer in use.
N
OTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program.
To make your changes
permanent
, make them in the Printers folder.
• The following procedure is for Windows XP. For other
Windows operating systems, see the corresponding Windows
User's Guide or online help.
1. Click the Windows
Start
button.
2. Select
Printers and Faxes
.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences
.
5. Change the settings on each tab, click OK.
![](asset-5f.png)
Basic Printing
13
Layout Tab
The
Layout
tab provides options to adjust how the document
appears on the printed page. The
Layout Options
includes
Multiple Pages per Side
,
Poster Printing
, and
Booklet
Printing
. See “Printing a Document” on page 11 for more
information on accessing printer properties.
Paper Orientation
Paper Orientation
allows you to select the direction in which
information is printed on a page.
•
Portrait
prints across the width of the page, letter style.
•
Landscape
prints across the length of the page, spreadsheet
style.
•
Rotate 180 Degrees
allows you to rotate the page, 180
degrees.
Layout Options
Layout Options
allows you to select advanced printing options.
You can choose
Multiple Pages per Side
and
Poster Printing
.
•
For details, see
“Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)” on page 16.
•
For details, see
“Printing Posters” on page 17
•
For details, see
“Printing Booklets” on page 17
Double-sided Printing (Manual)
Double-sided Printing
allows you to print on both sides of
paper.
•
For details, see
“Printing on Both Sides of Paper” on page 18.
Landscape
Portrait
Paper Tab
Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 11 for more information on
accessing printer properties.
Click the
Paper
tab to access various paper properties.
Copies
Copies
allows you to choose the number of copies to be printed.
You can select 1 to 999 copies.
Paper Options
Size
Size
allows you to set the size of paper you loaded in the tray.
If the required size is not listed in the
Size
box, click
Custom
.
When the
Custom Paper Setting
window appears, set the paper
size and click
OK
. The setting appears in the list so that you can
select it.
Source
Ensure that
Source
is set to the corresponding paper tray.
Use
Manual Feeder
when printing on special materials like
envelopes and transparencies.
Type
Set
Type
to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If not, print quality may not be acheived as you want.
Thick Paper
: 24 lb to 28 lb (90~105 g/m
2
) thick paper.
Thin Paper
: 16 lb to 19 lb (60~70 g/m
2
) thin paper.
Cotton
: 20 lb to 24 lb (75~90 g/m
2
) cotton paper such as Gilbert
25 % and Gilbert 100 %.
Plain Paper
: Normal plain paper. Select this type if your printer is
monochrome and printing on the 16 lb (60 g/m
2
) cotton paper.
Recycled Paper
: 20 lb to 24 lb (75~90 g/m
2
) recycled paper.
![](asset-60.png)
Basic Printing
14
Color Paper
: 20 lb to 24 lb (75~90 g/m
2
) color-backgrounded
paper.
Archive Paper
: If you need to keep print-out for a long period
time such as archives, select this option.
Scaling Printing
Scaling Printing
allows you to automatically or manually scale
your print job on a page. You can choose from
None
,
Reduce/
Enlarge
, and
Fit to Page
.
•
For details, see
“Printing a Reduced or Enlarged Document” on
page 18.
•
For details, see
“Fitting Your Document to a Selected Paper
Size” on page 18.
Graphic Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 11 for more information on accessing printer properties.
Click the
Graphic
tab to display the properties shown below.
Quality
The Quality options you can select may vary depending
on your printer model.
The higher the setting, the sharper the
clarity of printed characters and graphics. The higher setting also
may increase the time it takes to print a document.
Color Mode
You can choose color options. Setting to
Color
typically produces
the best possible print quality for color documents. If you want to
print a color document in grayscale, select
Grayscale
. If you
want to adjust the color options manually, select
Manual
and
click the
Color Adjust
or
Color Matching
button.
•
Copies Setting
: In order to use this option, first you need to
set total number of copies from
Paper
tab. When you make
several copies, and if you want to print some copies in color and
some in grayscale, use this option and select the number of
copies in grayscale.
•
Color Adjust
: You can adjust the appearance of images by
changing the settings in the
Levels
option.
•
Color Matching
: You can adjust the appearance of images by
changing the settings in the
Settings
option.
Advanced Options
You can set advanced settings by clicking the
Advanced
Options
button.
•
Print All Text To Black
:
When the
Print All Text To
Black
option
is checked, all text in your document prints solid
black, regardless of the color it appears on the screen.
•
Print All Text To Darken
:
When the
Print All Text To
Darken
option is checked, all text in your document is allowed
to print darker than on a normal document.
•
Grayscale Enhancement
: Press the
Smart Color
tab. It
allows users to preserve the details of nature photos, and
improve contrast and readability among grayscale colors, when
printing color documents in grayscale.
•
Fine Edge
: Press the
Smart Color
tab. It allows users to
emphasize edges of texts and fine lines for improving
readability and align each color channel registration in color
printing mode.
![](asset-61.png)
Basic Printing
15
Other Options Tab
You can select output options for your document. See “Printing
a Document” on page 11 for more information about accessing
the printer properties.
Click the
Other Options
tab to access the following feature:
Watermark
You can create a background text image to be printed on each
page of your document.
For details, see
“Using Watermarks” on
page 19.
Overlay
Overlays are often used to take the place of preprinted forms and
letterhead paper.
For details, see
“Using Overlays” on page 20.
Output Options
•
Print Subset
: You can set the sequence in which the pages
print. Select the print order from the drop-down list.
-
Normal (1,2,3)
: Your printer prints all pages from the first
page to the last page.
-
Reverse All Pages (3,2,1)
: Your printer prints all pages
from the last page to the first page.
-
Print Odd Pages
: Your printer prints only the odd numbered
pages of the document.
-
Print Even Pages
: Your printer prints only the even
numbered pages of the document.
About Tab
Use the
About
tab to display the copyright notice and the
version number of the driver. If you have an Internet browser,
you can connect to the Internet by clicking on the web site icon.
See “Printing a Document” on page 11 for more information
about accessing printer properties.
Using a Favorite Setting
The
Favorites
option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a
Favorites
item:
1
Change the settings as needed on each tab.
2
Enter a name for the item in the
Favorites
input box.
3
Click
Save
.
When you save
Favorites
, all current driver settings are
saved.
To use a saved setting, select the item from the
Favorites
drop
down list. The printer is now set to print according to the
Favorites setting you selected.
To delete a Favorites item, select it from the list and click
Delete
.
You can also restore the printer driver’s default settings by
selecting
Printer Default
from the list.
Using Help
Your printer has a help screen that can be activated by clicking
the
Help
button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click from the upper right corner of the window,
and then click on any setting.
![](asset-62.png)
Advanced Printing
16
3Advanced Printing
This chapter explains printing options and advanced printing
tasks.
N
OTE
:
• Your printer driver
Properties
window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up
Printing)
•Printing Posters
•Printing Booklets
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
• Using Overlays
Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)
You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
From the
Layout
tab, choose
Multiple Pages per Side
in
the
Layout Type
drop-down list.
3
Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the
Pages per Side
drop-down
list.
4
Select the page order from the
Page Order
drop-down
list, if necessary.
Check
Print Page Border
to print a border around each
page on the sheet.
5
Click the
Paper
tab, select the paper source, size, and
type.
6
Click
OK
and print the document.
1 2
3 4
![](asset-63.png)
Advanced Printing
17
Printing Posters
This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
Click the
Layout
tab, select
Poster Printing
in the
Layout Type
drop-down list.
3
Configure the poster option:
You can select the page layout from
Poster<2x2>
,
Poster<3x3>
,
Poster<4x4>
or
Custom
. If you select
Poster<2x2>
, the output will be automatically stretched
to cover 4 physical pages. If the option is set to Custom,
you can enlarge the original from 150% to 400%.
Depending on the level of the enlargement, the page
layout is automatically adjusted to
Poster<2x2>
,
Poster<3x3>
,
Poster<4x4>
.
Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
4
Click the
Paper
tab, select the paper source, size, and
type.
5
Click
OK
and print the document. You can complete the
poster by pasting the sheets together.
0.15 inches
0.15 inches
Printing Booklets
This printer feature allows you to print your document on both
sides of the paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.
1
To change the print settings from your software
application, access the printer properties. See “Printing a
Document” on page 11.
2
From the
Layout
tab, choose
Booklet Printing
from the
Layout Type
drop-down list.
N
OTE
: The
Booklet Printing
option is not available for all
paper sizes. In order to find out the available paper size for
this feature, select the paper size in the
Size
option on the
Paper
tab, then check if the
Booklet Printing
in a
Layout
Type
drop-down list on the
Layout
tab is activated.
3
Click the
Paper
tab, and select the paper source, size, and
type.
4
Click
OK
and print the document.
5
After printing, fold and staple the pages.
8
9
8
9
![](asset-64.png)
Advanced Printing
18
Printing on Both Sides of Paper
You can print on both sides of a sheet of paper. Before printing,
decide how you want your document oriented.
The options are:
•
None
•
Long Edge
, which is the conventional layout used in
book binding.
•
Short Edge
, which is the type often used with calendars.
N
OTE
: Do not print on both sides of labels, transparencies,
envelopes, or thick paper. Paper jamming and damage to the
printer may result.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
From the
Layout
tab, select the paper orientation.
3
From the
Double-sided Printing
section, select the
binding option you want.
4
Click the
Paper
tab and select the paper source, size, and
type.
5
Click
OK
and print the document.
N
OTE
: If your printer does not have a duplex unit, you should
complete the printing job manually. The printer prints every
other page of the document first. After printing the first side of
your job, the Printing Tip window appears. Follow the on-
screen instructions to complete the printing job.
Long Edge
▲
Short Edge
▲
25
3
2
5
3
25
3
2
53
Printing a Reduced or Enlarged
Document
You can change the size of a page’s content to appear larger or
smaller on the printed page.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
From the
Paper
tab, select
Reduce/Enlarge
in the
Printing Type
drop-down list.
3
Enter the scaling rate in the
Percentage
input box.
You can also click the or button.
4
Select the paper source, size, and type in
Paper Options
.
5
Click
OK
and print the document.
Fitting Your Document to a
Selected Paper Size
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
From the
Paper
tab, select
Fit to Page
in the
Printing
Type
drop-down list.
3
Select the correct size from the
Output size
drop-down
list.
4
Select the paper source, size, and type in
Paper Options
.
5
Click
OK
and print the document.
A
![](asset-65.png)
Advanced Printing
19
Using Watermarks
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.
Using an Existing Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
Click the
Other Options
tab, and select the desired
watermark from the
Watermark
drop-down list. You will
see the selected watermark in the preview image.
3
Click
OK
and start printing.
N
OTE
: The preview image shows how the page will look when
it is printed.
Creating a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
Click the
Other Options
tab, and click the
Edit
button in
the
Watermark
section. The
Edit Watermark
window
appears.
3
Enter a text message in the
Watermark Message
box.
You can enter up to 40 characters. The message displays
in the preview window.
When the
First Page Only
box is checked, the watermark
prints on the first page only.
4
Select watermark options.
You can select the font name, style, size, or grayscale level
from the
Font Attributes
section and set the angle of the
watermark from the
Message Angle
section.
5
Click
Add
to add a new watermark to the list.
6
When you have finished editing, click
OK
and start
printing.
To stop printing the watermark, select
(No Watermark)
from
the
Watermark
drop-down list.
Editing a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
Click the
Other Options
tab and click the
Edit
button in
the
Watermark
section. The
Edit Watermark
window
appears.
3
Select the watermark you want to edit from the
Current
Watermarks
list and change the watermark message and
options.
4
Click
Update
to save the changes.
5
Click
OK
until you exit the Print window.
Deleting a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
2
From the
Other Options
tab, click the
Edit
button in the
Watermark section. The
Edit Watermark
window
appears.
3
Select the watermark you want to delete from the
Current
Watermarks
list and click
Delete
.
4
Click
OK
until you exit the Print window.
![](asset-66.png)
Advanced Printing
20
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the computer’s hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You can use
your printer to print the letterhead overlay on your document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
2
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 11.
3
Click the
Other Options
tab, and click
Edit
button in the
Overlay
section.
4
In the
Edit Overlay
window, click
Create Overlay
.
5
In the
Create Overlay
window, type a name of up to
eight characters in the
File name
box. Select the
destination path, if necessary. (The default is
C:\Formover).
6
Click
Save
. The name appears on the
Overlay List
box.
7
Click
OK
or
Yes
to finish creating.
The file is not printed. Instead it is stored on your
computer’s hard disk drive.
N
OTE
: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create or open the document you want to print.
2
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 11.
3
Click the
Other Options
tab.
4
Select the desired overlay from the
Overlay
drop-down
list box.
5
If the overlay file you want does not appear in the
Overlay
list, click
Edit
button and
Load Overlay
, and
select the overlay file.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the
Load Overlay
window.
After you select the file, click
Open
. The file appears in the
Overlay List
box and is available for printing. Select the
overlay from the
Overlay List
box.
6
If necessary, click
Confirm Page Overlay When
Printing
. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
7
Click
OK
or
Yes
until printing begins.
The selected overlay downloads with your print job and
prints on your document.
N
OTE
: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1
In the printer properties window, click the
Other Options
tab.
2
Click the
Edit
button in the
Overlay
section.
3
Select the overlay you want to delete from the
Overlay
List
box.
4
Click
Delete Overlay
.
5
When a confirming message window appears, click
Yes
.
6
Click
OK
until you exit the Print window.
![](asset-67.png)
Sharing the Printer Locally
21
4Sharing the Printer
Locally
You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
The following procedure is for Microsoft
®
Windows
®
XP. For
other Windows operating systems, see the corresponding
Windows User's Guide or online help.
N
OTES
:
• Check the operating system(s) that are compatible with your
printer. Please refer to the OS Compatibility section of
Printer Specifications in the Getting started chapter.
• If you need to know the exact name of your printer, you can
check the supplied Drivers and Utilities CD.
Setting Up a Host Computer
1
Start Windows.
2
From the
Start
menu select
Printers and Faxes
.
3
Double-click
your printer driver icon
.
4
From the
Printer
menu, select
Sharing
.
5
Check the
Share this printer
box.
6
Fill in the
Shared Name
field, and then click
OK
.
Setting Up a Client Computer
1
Right-click the Windows
Start
button and select
Explore
.
2
Select
My Network Places
and then right-click
Search
for Computers
.
3
Enter the IP address of host computer in
Computer name
field, and click
Search
. (In case host computer requires
User name
and
Password
, enter User ID and password
of host computer account.)
4
Double-click
Printers and Faxes
.
5
Right-click printer driver icon, select
Connect
.
6
Click
Yes
, if the installation confirm message appears.
![](asset-68.png)
Scanning
22
5Scanning
Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can fax or e-mail the
files, display them on your web site or use them to create
projects that you can print using SmarThru software or the WIA
driver.
This chapter includes:
• Smarthru Office
• Scanning Process with TWAIN-enabled Software
• Scanning Using the WIA Driver
N
OTES
:
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in the Getting started
chapter.
• You can check your printer name in the supplied
Drivers and Utilities CD.
• The maximum resolution that can be achieved
depends upon various factors, including computer
speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning,
you may not be able to scan at certain resolutions,
especially using enhanced dpi.
Smarthru Office
The supplied Drivers and Utilities CD provides you with
SmarThru Office. SmarThru Office
offers you convenient
features to use with your machine.
Starting SmarThru Office
Follow the steps below to start SmarThru Office:
1
Ensure that your printer and computer are turned on and
properly connected to each other.
2
Once you have installed SmarThru Office, you will see the
SmarThru Office icon on your desktop.
3
Double-click the SmarThru Office icon.
4
The SmarThru Office starts.
For more information, click
Help
>
SmarThru Office
help
.
Quick Start Guide
This menu displays direct buttons for some features. The direct
buttons include:
Categories
,
Binder
,
Life Cycle
,
Scan and
OCR
,
Fix and Enhance
, and
Dell Website
. You can disable
this menu by checking “
Do not show this diaglog again
”.
Using SmarThru Office
Scanning
1
Click scan icon.
N
OTES
:
•In Microsoft
®
Windows
®
XP operating system, you can use
SmarThru Office launcher, which is on the right end of
taskbar, to easily open the
Scan Setting
window.
• In other operating systems beside Windows XP, click the
SmarThru icon in the tray area of the windows taskbar
to activate the SmarThru Office launcher.
![](asset-69.png)
Scanning
23
2
Scan Setting
window opens.
N
OTE
: Click
Advanced
button to set more scan options.
3
Set scan settings and click
Scan
. For more information,
click
Help
>
SmarThru Office help
.
Send to
Email
You can send email while working on SmarThru Office.
N
OTE
: You need an email client program, such as Outlook
Express, to send email in SmarThru Office. Procedure for
sending email may differ depending on email client program
you are using.
1
Select
File
>
Send to
>
Send By E-mail
.
2
An email client opens.
3
Type in necessary information and send your email.
1Select
Scanner
Allows you to select between the Local or
Network scanner.
2Select
Profile
Allows you to save settings frequently used
for future use. Click New Profile to save the
setting.
3Scan
Settings
Allows you to customize settings for Scan
Size and Paper Source.
4Scan To
Allows you to customize settings for File
Name and location to send scanned data.
Fax
You can send fax while working on SmarThru Office.
1
Select
File
>
Send to
>
Send By Fax
.
2
Send Fax window opens.
3
Type in necessary information and click
Send Fax
.
N
OTE
: For more information about SmarThru Office, click
Help
>
SmarThru Office help
. The
SmarThru Office Help
window appears; you can view on screen help supplied on the
SmarThru program.
Follow the steps below to uninstall SmarThru Office. Before
you begin the uninstall, ensure that all applications are closed
on your computer.
a) From the
Start
menu, select
Programs
or
All
Programs
.
b) Select
SmarThru Office
, and then select
Uninstall
SmarThru Office
.
c) When your computer asks you to confirm your selection,
read the statement and click
OK
.
d) Click
Finish
.
![](asset-6a.png)
Scanning
24
Scanning Process with TWAIN-
enabled Software
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
®
Photoshop
®
. The first time you scan with your machine, select
it as your TWAIN source in the application you use.
The basic scanning process involves a number of steps:
1
Ensure that your printer and computer are turned on and
properly connected to each other.
2
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
3
Open an application, such as Photoshop.
4
Open the TWAIN window and set the scan options.
5
Scan and save your scanned image.
N
OTE
: You need to follow the program’s instructions for
acquiring an image. See the user’s guide of the application.
Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft
®
Windows
®
XP and works
with digital cameras and scanners. Unlike the TWAIN driver, the
WIA driver allows you to scan and easily manipulate images
without using additional software.
N
OTE
: The WIA driver works only on Windows XP/2003/Vista
with USB port.
Windows XP
1
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
2
From the
Start
menu on your desktop window, select
Settings
,
Control Panel
, and then
Scanners and
Cameras
.
3
Double click
your scanner driver
icon. The Scanner and
Camera Wizard launches.
4
Choose your scanning preferences and click
Preview
to
see how your preferences affect the picture.
5
Click
Next
.
6
Enter a picture name, and select a file format and
destination to save the picture.
7
Follow the on-screen instructions to edit the picture after it
is copied to your computer.
Windows Vista
1
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
2
Click
Start
→
Control Panel
→
Hardware and Sound
→
Scanners and Cameras
.
3
Click on
Scan a document or picture
. Then
Windows
Fax and Scan
application is opened automatically.
N
OTE
: To view scanners, user can click on
View scanners
and cameras
.
4
Click
Scan
and then scan driver is opened.
5
Choose your scanning preferences and click
Preview
to
see your preferences affect the picture.
6
Click
Scan
.
N
OTE
: If you want to cancel the scan job, press the Cancel
button on the Scanner and Camera Wizard.
![](asset-6b.png)
Using other software
25
6Using other software
This chapter includes:
• Printer Status Monitor
• Printer Settings Utility
• Dell Toner Re-order application
• Firmware Update Utility
Printer Status Monitor
The printer status monitor screen launches when you send a
print job to the printer. This only appears on the computer
screen. Depending on the remaining toner level, the launched
printer status monitor screen is different.
If you are a Windows user, from the
Start
menu, select
Programs
or
All Programs
→
Dell
→
Dell Printers
→
Dell
1235cn Color Laser MFP
→
Printer Status Monitor
.
The
Printer Status Monitor
program displays the current
status of the printer, the level of toner remaining in the toner
cartridge(s) and various other information. You can also change
settings.
•Printing Status: The Printer Status Monitor displays the
current status of the printer.
•Toner Level: You can view the level of toner remaining
in the toner cartridge(s).
•Order Supplies: Click to order replacement toner
cartridges online.
•User’s Guide: Allows you to view the
Dell 1235cn Color
Laser MFP
User’s Guide.
Printer Settings Utility
When you install the Dell software, the Printer Settings Utility
is automatically installed.
To open the Printer Settings Utility.
1
Click
Start
→
Programs
or
All Programs
→
Dell
→
Dell Printers
→
Dell 1235cn Color Laser MFP
→
Printer Settings Utility
.
The Printer Settings Utility window opens.
2
The Printer Settings Utility window provides several
features.
For more information, click the button.
To use the default settings, click the Printer Default button
and click Apply button.
To exit, click the
Exit
button at the bottom of the window.
![](asset-6c.png)
Using other software
26
Dell Toner Re-order application
To order replacement toner cartridges or supplies from
Dell
:
1
Double-click the Dell Toner Reorder Program icon on your
desktop.
or
Click
Start
→
Programs
or
All Programs
→
Dell
→
Dell
Printers
→
Dell 1235cn Color Laser MFP
→
Dell
1235cn MFP Toner Reoder
.
2
The Dell 1235cn MFP Toner Reorder window opens.
Firmware Update Utility
You can update the printer firmware using
Firmware Update
Utility
.
1
Click
Start
→
Programs
or
All Programs
→
Dell
→
Dell
Printers
→
Dell 1235cn Color Laser MFP
→
Firmware
Update Utility
.
The
Firmware Update Utility
window opens.
Follow the on screen instructions to complete the firmware
update.
![](asset-6d.png)
27
7Using Your Printer with
a Macintosh
Your printer supports Macintosh systems with a built-in USB
interface or 10/100 Base-TX network interface card. When you
print a file from a Macintosh computer, you can use the CUPS driver
by installing the PPD file.
N
OTE
:
Some printers do not support a network
interface. Ensure that your printer supports a network
interface by referring to Printer Specifications in the
Specifications chapter.
This chapter includes:
• Installing Software
• Uninstalling software
• Setting Up the Printer
•Printing
• Scanning
Installing Software
The Drivers and Utilities CD that came with your printer
provides you with the PPD file that allows you to use the CUPS
driver or Apple LaserWriter driver
(only available when you
use a printer which supports the PostScript driver)
, for
printing on a Macintosh computer.
Also, it provides you with the Twain driver for scanning on a
Macintosh computer.
1
Ensure that you connect your printer to the computer. Turn
on your computer and printer.
2
Insert the Drivers and Utilities CD which came with your
printer into the computer’s optical drive.
3
Double-click
CD icon
that appears on your Macintosh
desktop.
4
Double-click the
MAC_Installer
folder.
5
Double-click the
Installer OS X
icon.
6
Enter the password and click
OK
.
7
The Dell Installer window opens. Click
Continue
8
Select
Easy Install
and click
Install
.
Easy Install
is
recommended for most users. All components necessary
for printer operations will be installed.
If you select
Custom Install
, you can choose individual
components to install.
9
Click
Continue,
when the message which warns that all
application will close appears.
10
After the installation is finished, click
Quit
.
N
OTE
:
• If you have installed scan driver, click
Restart
.
• After the installation is finished, see “Setting Up the Printer”
on page 28
Uninstalling software
Uninstall is required if you are upgrading the software, or if
installation fails.
1
Insert the Drivers and Utilities CD which came with your
printer into the computer’s optical drive.
2
Double-click
CD icon
that appears on your Macintosh
desktop.
3
Double-click the
MAC_Installer
folder.
4
Double-click the
Installer OS X
icon.
5
Enter the password and click
OK
.
6
The Dell Installer window opens. Click
Continue.
7
Select
Uninstall
and click
Uninstall
.
8
Click
Continue,
when the message which warns that all
application will close appears.
9
When the uninstallation is done, click
Quit
.
![](asset-6e.png)
28
Setting Up the Printer
Set up for your printer will be different depending on which
cable you use to connect the printer to your computer—the
network cable or the USB cable.
For a Network-connected
N
OTE
:
Some printers do not support a network
interface. Before connecting your printer, ensure that
your printer supports a network interface by referring
to Printer Specifications in the Specifications chapter.
1
Follow the instructions on “Installing Software” on page 27
to install the PPD and Filter files on your computer.
2
Open the
Applications
folder
→
Utilities
, and
Print
Setup Utility
.
•For MAC OS 10.5, open
System Preferences
from the
Applications
folder, and click
Printer & Fax
.
3
Click
Add
on the
Printer List
.
•For MAC OS 10.5, press the “
+
” icon then a display
window will pop up.
4
For MAC OS 10.3, select the
IP Printing
tab.
•For MAC OS 10.4, click
IP Printer
.
•For MAC OS 10.5, click
IP
.
5
Select
Socket/HP Jet Direct
in
Printer Type
.
WHEN PRINTING A DOCUMENT CONTAINING MANY
PAGES, PRINTING PERFORMANCE MAY BE
ENHANCED BY CHOOSING SOCKET FOR PRINTER
TYPE OPTION.
6
Enter the printer’s IP address in the
Printer Address
field.
7
Enter the queue name in the
Queue Name
field. If you
cannot determine the queue name for your printer server,
try using the default queue first.
8
For MAC OS 10.3, if Auto Select does not work properly,
select
Dell
in
Printer Model
and
your printer name
in
Model Name
.
•For MAC OS 10.4, if Auto Select does not work properly,
select
Dell
in
Print Using
and
your printer name
in
Model
.
•For MAC OS 10.5, if Auto Select does not work properly,
select
Select a driver to use...
and
your printer name
in
Print Using
.
Your printer’s IP address appears on the
Printer List
, and
is set as the default printer.
9
Click
Add
.
For a USB-connected
1
Follow the instructions on “Installing Software” on page 27
to install the PPD and Filter files on your computer.
2
Open the
Applications
folder
→
Utilities
, and
Print
Setup Utility
.
•For MAC OS 10.5, open
System Preferences
from the
Applications
folder, and click
Printer & Fax
.
3
Click
Add
on the
Printer List
.
•For MAC OS 10.5, press the “
+
” icon then a display
window will pop up.
4
For MAC OS 10.3, select the
USB
tab.
•For MAC OS 10.4, click
Default Browser
and find the
USB connection.
•For MAC OS 10.5, click
Default
and find the USB
connection.
5
For MAC OS 10.3, if Auto Select does not work properly,
select
Dell
in
Printer Model
and
your printer name
in
Model Name
.
•For MAC OS 10.4, if Auto Select does not work properly,
select
Dell
in
Print Using
and
your printer name
in
Model
.
•For MAC OS 10.5, if Auto Select does not work properly,
select
Select a driver to use...
and
your printer name
in
Print Using
.
Your printer appears on the
Printer List
, and is set as the
default printer.
6
Click
Add
.
![](asset-6f.png)
Using Your Printer with a Macintosh
29
Printing
N
OTES
:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied
Drivers and Utilities CD.
Printing a Document
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.
1
Open a Macintosh application and select the file you want
to print.
2
Open the
File
menu and click
Page Setup
(
Document
Setup
in some applications).
3
Choose your paper size, orientation, scaling, and other
options and click
OK
.
4
Open the
File
menu and click
Print
.
5
Choose the number of copies you want and indicate which
pages you want to print.
6
Click
Print
when you finish setting the options.
▲
Mac OS 10.5
Make sure that your
printer is selected.
Changing Printer Settings
You can use advanced printing features when using your
printer.
From your Macintosh application, select
Print
from the
File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.
N
OTES
: The setting options may differ depending on printers
and Macintosh OS version.
Layout
The
Layout
tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper. Select
Layout
from the
Presets
drop-down
list to access the following features.
•
Pages per Sheet
: This feature determines how many
pages printed on one page. For details, see "Printing
Multiple Pages on One Sheet of Paper" on the next
column.
•
Layout Direction
: You can select the printing direction
on a page as like the examples on UI.
▲
Mac OS 10.5
![](asset-70.png)
Using Your Printer with a Macintosh
30
Graphics
The
Graphics
tab provides options for selecting
Quality
and
Color Mode
. Select
Graphics
form the
Presets
' drop-down
list to access the graphic features.
•
Quality
: You can select the printing resolution. The
higher the setting, the sharper the clarity of printed
characters and graphics. The higher setting also may
increase the time it takes to print a document.
•
Color Mode
: You can set the color options. Setting to
Color
typically produces the best possible print quality
for color documents. If you want to print a color
document in grayscale, select
Grayscale
.
Paper
Set
Paper Type
to correspond to the paper loaded in the tray
from which you want to print. This will let you get the best
quality printout. If you load a different type of print material,
select the corresponding paper type.
▲
Mac OS 10.5
▲
Mac OS 10.5
Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.
1
From your Macintosh application, select
Print
from the
File
menu.
2
Select
Layout
.
3
Select the number of pages you want to print on one sheet
of paper on the
Pages per Sheet
drop-down list.
4
Select the page order from the
Layout Direction
option.
To print a border around each page on the sheet, select
the option you want from the
Border
drop-down list.
5
Click
Print
, and the printer prints the selected number of
pages on one side of each page.
▲
Mac OS 10.5
![](asset-71.png)
Using Your Printer with a Macintosh
31
Scanning
You can scan docoments using
Image Capture
program.
Macintosh OS offers
Image Capture
program.
Scanning with USB
1
Ensure that your machine and computer are turned on and
properly connected to each other.
2
Place a single document face down on the document glass.
OR load the document(s) face up into the ADF (or DADF).
3
Start
Applications
and click
Image Capture
.
N
OTE
: If
No Image Capture device connected
message
appears, disconnect the USB cable and reconnect it. If the
problem persists, please refer to the
Image Capture
’s help.
4
Set the scan options on this program.
5
Scan and save your scanned image.
N
OTE
:
• For more information about using
Image Capture
, please
refer to the
Image Capture
’s help.
• If you want to scan via the DADF, use TWAIN-comliant
softwares.
• You can also scan using TWAIN-compliant softwares, such as
Adobe
®
Photoshop
®
.
• Scan process differ according to TWAIN-compliant
softwares. Please refer to the user’s guide of the software.
• If scanning does not operate in
Image Capture
, update
Mac OS to the latest version.
Image Capture
operates
propery in Mac OS X 10.3.9 or higher and Mac OS X 10.4.7
or higher.
32
SOFTWARE SECTION
INDEX
A
advanced printing, use
16
B
booklet printing
17
C
canceling
scan
24
D
document, print
Macintosh
29
Windows
11
double-sided printing
18
F
favorites settings, use
15
G
Graphics properties, set
14
H
help, use
15
I
install
printer driver
Macintosh
27
Windows
4
L
Layout properties, set
Windows
13
M
Macintosh
driver
install
27
uninstall
27
printing
29
scanning
31
setting up the printer
28
N
n-up printing
Macintosh
30
Windows
16
O
orientation, print
Windows
13
overlay
create
20
delete
20
print
20
P
Paper properties, set
13
paper size, set
13
paper source, set
Windows
13
poster, print
17
print
document
11
fit to page
18
from Macintosh
29
from Windows
11
N-up
Macintosh
30
Windows
16
overlay
20
poster
19
PRN
12
scaling
18
watermark
19
printer properties, set
Macintosh
29
Windows
12
printer resolution, set
Windows
14
printer software
install
Macintosh
27
Windows
4
uninstall
Macintosh
27
Windows
10
printing
booklets
17
double-sided
18
S
scanning
TWAIN
24
WIA driver
24
scanning from Macintosh
31
setting
darkness
14
favorites
15
image mode
14
resolution
Windows
14
toner save
14
true-type option
14
software
install
Macintosh
27
Windows
4
reinstall
Windows
9
system requirements
Macintosh
27
uninstall
Macintosh
27
Windows
10
status monitor, use
25
T
toner save, set
14
REV 1.01