Dell B1265Dnf Mono Laser Printer Mfp Users Manual User's Guide

2014-11-13

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User’s Guide
Dell B1265dnf

BASIC
BASIC
This guide provides information concerning installation, basic operation and
troubleshooting on windows.

ADVANCED
This guide provides information about installation, advanced configuration, operation and
troubleshooting on various OS environments.
Some features may not be available depending on models or countries.

BASIC
1. Introduction

3. Maintenance

Key benefits

Ordering supplies and accessories

Features

Available supplies

Useful to know

Storing the toner cartridge

About this user’s guide

Redistributing toner

Safety information

Replacing the toner cartridge

Machine overview

Monitoring the supplies life

Control panel overview

Setting the toner low alert

Turning on the machine

Cleaning the machine

Installing the driver locally

Tips for moving & storing your machine

Reinstalling the driver

4. Troubleshooting
2. Menu overview and basic setup
Tips for avoiding paper jams

Menu overview

Clearing original document jams

Changing the display language

Clearing paper jams

Media and tray

Understanding the status LED

Basic printing

Understanding display messages

Basic copying

Basic scanning

Basic faxing

57
2

BASIC
5. Appendix
Specifications

Dell technical support policy

103

Contacting Dell

104

Warranty and return policy

105

106

1. Introduction
This chapter provides information you need to know before using the machine.

• Key benefits

• Features

• Useful to know

• About this user’s guide

• Safety information

• Machine overview

• Control panel overview

• Turning on the machine

• Installing the driver locally

• Reinstalling the driver

Key benefits
Environmentally friendly

Convenience

• To save toner and paper, this machine supports Eco feature.

• Dell Printer Manager and Dell Printer Status Monitor are a program that monitors
and informs you of the machine’s status and allows you to customize the machine’s
settings.

• To save paper, you can print multiple pages on one single sheet of paper
(see "Using advanced print features" on page 153).
• To save paper, you can print on both sides of the paper (double-sided
printing) (see "Using advanced print features" on page 153).

• You can access Dell Support at www.dell.com or support.dell.com. Select your
region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to
access help tools and information.

• To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.

Wide range of functionality and application support

Fast high resolution printing

• Supports various paper sizes (see "Print media specifications" on page 96).
• Print watermark: You can customize your documents with words, such as
“Confidential” (see "Using advanced print features" on page 153).
• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.
- For single-side printing, 28 ppm (A4) or 29 ppm (Letter).

• Print posters: The text and pictures of each page of your document are magnified
and printed across the multiple sheets of paper and can then be taped together to
form a poster (see "Using advanced print features" on page 153).

- For duplex printing, 14 ppm (A4) or 15 ppm (Letter).

• You can print in various operating systems (see "System requirements" on page 99).

• Fast, on-demand printing.

• Your machine is equipped with a USB interface and/or a network interface.

Features
Features by model include:

Software

Operating System
Operating System

B1265dnf

Dell Supplies Ordering Utility

●

Firmware Download Utility

●

Dell Printer Status

●
●

Windows

●

Embedded Web Service

Macintosh

●

Fax

Dell Network PC Fax

●

Linux

●

Scan

Twain scan driver

●

Unix

●

WIA scan driver

●

Dell Scan Assistant

●

SmarThru Office

●

(●: supported)

Software

(●: supported)
Software

B1265dnf

PCL / SPL printer driver

●

PS printer driver

●

XPS printer driver

●

Dell Printer Manager

Scan to PC settings

●

Fax to PC settings

●

Device settings

●

Features
Variety feature

Features
Copy (Continue) 2-up/ 4-up
Features

B1265dnf

Hi-Speed USB 2.0

●

Network Interface Ethernet 10/100 Base TX wired
LAN

●

Eco printing

●

Duplex (2-sided) printing (Manual)

●

Automatic Document Feeder (ADF)

●

Fax

Multi-send

●

Delay send

●

Priority send

●

Secure receive

●

Duplex print

●

Send/ Receive forward - fax

●

Scan

Scan to PC

●

Copy

ID card copying

●

Collation

●

Poster

●

Clone

●

(●: supported)

B1265dnf
●

Adjust background

●

Duplex copy

●

Useful to know
The machine does not print.

A paper jam has occurred.

• Open the print queue list and remove the document from the
list (see "Canceling a print job" on page 47).

• Open and close the front door.

• Remove the driver and install it again (see "Installing the driver
locally" on page 21).

• Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly (see "Clearing paper
jams" on page 82).

• Select your machine as your default machine in your Windows.

Printouts are blurry.
Where can I purchase accessories or supplies?
• Inquire at a Dell distributor or your retailer.
• Visit www.support.dell.com. Select your country/region to
view product service information.

• The toner level might be low or uneven. Shake the toner
cartridge.
• Try a different print resolution setting.
• Replace the toner cartridge.

The status LED flashes or remains constantly on.

Where can I download the machine’s driver?

• Turn the product off and on again.

• Visit www.support.dell.com to download the latest
machine’s driver, and install it on your system.

• Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the status LED"
on page 87).

About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
•

Read the safety information before using the machine.

•

If you have a problem using the machine, refer to the troubleshooting
chapter.

•

Terms used in this user’s guide are explained in the glossary chapter.

•

All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.

•

The screenshots in this administrator’s guide may differ from your machine
depending on the machine’s firmware/driver version.

•

The procedures in this user’s guide are mainly based on Windows 7.

General icons
Icon

Text

Description

Caution

Gives users information to protect the machine from
possible mechanical damage or malfunction.

Note

Provides additional information or detailed
specification of the machine function and feature.

Conventions
Some terms in this guide are used interchangeably, as below:
•

Document is synonymous with original.

•

Paper is synonymous with media, or print media.

•

Machine refers to printer or MFP.

1. Introduction

Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.

Operating environment

Warning
3

Important safety symbols
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.

Explanation of all icons and signs used in this chapter

Warning

Hazards or unsafe practices that may result in severe
personal injury or death.

Caution

Hazards or unsafe practices that may result in minor
personal injury or property damage.

Do not attempt.

This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
• If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor, immediately turn off
the power switch and unplug the machine.
• The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.

1. Introduction

Safety information
5

Caution
During an electrical storm or for a period of non-operation,
remove the power plug from the electrical outlet.

Operating method

Caution

This could result in electric shock or fire.
Be careful, the paper output area is hot.

Do not forcefully pull the paper out during printing.

Burns could occur.

It can cause damage to the machine.

If the machine has been dropped, or if the cabinet appears
damaged, unplug the machine from all interface connections and
request assistance from qualified service personnel.

Be careful not to put your hand between the machine and paper
tray.

Otherwise, this could result in electric shock or fire.

You may get injured.

If the machine does not operate properly after these instructions
have been followed, unplug the machine from all interface
connections and request assistance from qualified service
personnel.

This machine's power reception device is the power cord.

Otherwise, this could result in electric shock or fire.

Be care when replacing paper or removing jammed paper.

If the plug does not easily enter the electrical outlet, do not
attempt to force it in.
Call an electrician to change the electrical outlet, or this could
result in electric shock.

To switch off the power supply, remove the power cord from the
electrical outlet.

New paper has sharp edges and can cause painful cuts.
When printing large quantities, the bottom part of the paper
output area may get hot. Do not allow children to touch.
Burns can occur.

Do not allow pets to chew on the AC power, telephone or PC
interface cords.

When removing jammed paper, do not use tweezers or sharp metal
objects.

This could result in electric shock or fire and/or injury to your pet.

It can damage the machine.

1. Introduction

Safety information
Do not allow too many papers to stack up in the paper output tray.

Caution

It can damage the machine.
Do not block or push objects into the ventilation opening.
This could result in elevated component temperatures which can
cause damage or fire.

Before moving the machine, turn the power off and disconnect all
cords. The information below are only suggestions based on the
units weight.

Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation
exposure.

If you have a medical condition that prevents you from lifting, do
not lift the machine. Ask for help, and always use the appropriate
amount of people to left the device safety.
Then lift the machine:

Installation / Moving

Warning

•

If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.

•

If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift
with 2 people.

•

If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or
more people.

The machine could fall, causing injury or machine damage.
Do not place the machine on an unstable surface.

Do not place the machine in an area with dust, humidity, or water
leaks.

The machine could fall, causing injury or machine damage.

This could result in electric shock or fire.

Use only No.26 AWGa or larger, telephone line cord, if necessary.
Otherwise, it can cause damage to the machine.
Make sure you plug the power cord into a grounded electrical
outlet.
Otherwise, this could result in electric shock or fire.

1. Introduction

Safety information
7

Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2 meters (6
feet) with a 110V machine, then the gauge should be 16 AWG or
larger.
Otherwise, it can cause damage to the machine, and could result
in electric shock or fire.
The machine should be connected to
the power level which is specified on the label.
If you are unsure and want to check the power level you are using,
contact the electrical utility company.
Do not put a cover over the machine or place it in an airtight
location, such as a closet.

Maintenance / Checking

Caution
Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.
This could result in electric shock or fire.

If the machine is not well-ventilated, this could result in fire.

When you are working inside the machine replacing supplies or
cleaning the inside, do not operate the machine.

Do not overload wall outlets and extension cords.

You could get injured.

This can diminish performance, and could result in electric shock
or fire.

Keep cleaning supplies away from children.
Children could get hurt.

a. AWG: American Wire Gauge

Do not disassemble, repair or rebuild the machine by yourself.
It can damage the machine. Call a certified technician when the
machine needs repairing.
Keep the power cable and the contact surface of the plug clean
from dust or water.
Otherwise, this could result in electric shock or fire.

1. Introduction

Safety information
To clean and operate the machine, strictly follow the user's guide
provided with the machine.

When storing supplies such as toner cartridges, keep them away
from children.

Otherwise, you could damage the machine.

Toner dust can be dangerous if inhaled or ingested.

• Do not remove any covers or guards that are fastened with
screws.

When changing the toner cartridge or removing jammed paper,
be careful not to let toner dust touch your body or clothes.

• Fuser units should only be repaired by a certified service
technician. Repair by non-certified technicians could result in
fire or electric shock.

Toner dust can be dangerous if inhaled or ingested.

• The machine should only be repaired by a Dell service
technician.

When toner gets on your clothing, do not use hot water to wash
it.
Hot water sets toner into fabric. Use cold water.
Using recycled supplies, such as toner, can cause damage to the
machine.

Supply usage

In case of damage due to the use of recycled supplies, a service
fee will be charged.

Caution
Do not disassemble the toner cartridge.
Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser
unit.
This could cause an explosion or uncontrollable fire.

1. Introduction

Machine overview
9

Accessories

Power cord

Quick installation guide

Software CDa

Misc. accessoriesb

a. The software CD contains the print drivers and software applications.
b. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.

1. Introduction

Machine overview
10

Front view

Document feeder cover

Output tray

Document feeder guide cover

Output support

Paper width guide on a manual
feeder

Document feeder output tray

Control Panel

Scanner lid

Paper level indicator

Scanner glass

Tray

Document feeder input tray

Paper width guide on a
document feeder

Document feeder output
support

Manual feeder tray
Front cover

1. Introduction

Machine overview
11

Rear view

Network port

USB port

Extension telephone socket (EXT)

Power receptacle

Telephone line socket (Line)

Rear cover

1. Introduction

Control panel overview
12

Control panel

Darkness

Adjust the brightness level to make a copy
for easier reading, when the original
contains faint markings and dark images.

ID Copy

Allows you to copy both sides of an ID card
like a driver’s license on a single side of
paper (see "ID card copying" on page 54).

Power

Turns the power on or off, or wakes up the
machine from the power save mode. If you
need to turn the machine off, press this
button for more than three seconds.

Fax

Switches to Fax mode.

Copy

Switches to Copy mode.

Scan

Switches to Scan mode.

Opens Menu mode and scrolls through the
available menus.

Eco

Turn into eco mode to reduce toner
consumption and paper usage (see"Eco
printing" on page 49).

Left/Right Arrows

10 OK

Scrolls through the options available in the
selected menu and increases or decreases
values.
Confirms the selection on the screen.

Back

Sends you back to the upper menu level.

Start

Starts a job.

1. Introduction

Control panel overview
13

Stop/Clear Stops an operations at any time.

14 Status LED

Indicates the status of your machine (see
"Understanding the status LED" on page
87).

15 Numeric keypad

Dials a number or enters alphanumeric
characters.

On Hook
Dial

When you press this button, you can hear a
dial tone. Then enter a fax number. It is
similar to making a call using speaker
phone.

Redial/
Pause

Redials the last number in ready mode, or
inserts a pause(-) into a fax number in edit
mode.

Address
Book

Allows you to store frequently used fax
numbers or search for stored fax numbers.

Display screen

Adjusting the control panel

Shows the current status and displays
prompts during an operation.

1. Introduction

Turning on the machine
Connect the machine to the electricity supply first.

1. Introduction

Installing the driver locally
A locally connected machine is a machine directly attached to your computer
using the cable. If your machine is attached to a network, skip the following
steps below and go on to installing a network connected machine’s driver (see
"Installing driver over the network" on page 120).

The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.

• If you are a Macintosh, Linux, or Unix OS user, refer to the "Software
Installation" on page 110.
• The installation window in this User’s Guide may differ depending on the
machine and interface in use.
• Selecting Custom Installation allows you to choose which programs to
install.

Insert the supplied software CD into your CD-ROM drive.

X:\Setup.exe replacing “X” with the letter, which represents your CDROM drive and click OK.

Select Next.

• Only use a USB cable no longer than 3 meters (118 inches).

Windows

Make sure that the machine is connected to your computer and
powered on.

If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.

1. Introduction

Installing the driver locally
4

Select Connect to the computer using USB cable. Click Next.

Follow the instructions in the installation window.

1. Introduction

Reinstalling the driver
If the printer driver does not work properly, follow the steps below to reinstall the driver.

Windows

1
2
3
4

Make sure that the machine is connected to your computer and powered on.
From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Maintenance.
Select Repair and click Next.
Insert the software CD into your CD-ROM drive and install the driver again (see "Installing the driver locally" on page 21).

1. Introduction

2. Menu overview and basic
setup
This chapter provides information about the overall menu structure and the basic setup options.

• Menu overview

• Changing the display language

• Media and tray

• Basic printing

• Basic copying

• Basic scanning

• Basic faxing

Menu overview
The control panel provides access to various menus to set up the machine or use
the machine’s functions.

Press

(Stop/Clear) to return to the ready mode.

Items
• An asterisk (*) appears next to the currently selected menu.

Fax Feature

Options
Darkness

Light+5- Light+1
Normal

• Some menus may not appear on the display depending on options. If so,
it is not applicable to your machine.

Dark+1- Dark+5
Contrast

• Some menu names may differ from your machine depending on its
options.

Light+5- Light+1
Normal
Dark+1- Dark+5

Resolution

Standard

Fine

Accessing the menu

Super Fine
Photo Fax

Select the Fax, Copy, or Scan button on the control panel depending on
the feature to be used.

Color Fax
Scan Size

Multi Send

Select
(Menu) until the menu you want appears on the bottom line
of the display and press OK.

Delay Send
Fax Feature

3
4
5
6

Priority Send

Press the left/right arrows until the needed menu item appears and press
OK.

Forward

If the setting item has sub menus, repeat step 3.

Secure Receive

Fax
PC
On
Off

Press the left/right arrows to access the required value.
Press OK to save the selection.

Print
Add Page
Cancel Job

2. Menu overview and basic setup

Menu overview
Items
Fax Setup

Options
Sending

Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report

Items
Copy Feature

Options
Scan Size
Reduce/Enlarge
Darkness

Light+5- Light+1
Normal
Dark+1- Dark+5

Image TCR
Dial Mode a
Fax Setup

Receiving

Receive Mode
Ring To Answer
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Duplex Print

Change Default

Resolution
Darkness
Contrast
Scan Size

Auto Report

On
Off

2. Menu overview and basic setup

Menu overview
Items
Copy Feature

Options
Contrast

Original Type

Layout

Light+5- Light+1

Items
Copy Setup

Options
Change Default

Normal

Copies

Dark+1- Dark+5

Copy Collation

Text

Reduce/Enlarge

Text/Photo

Duplex

Photo

Darkness

Normal

Contrast

2-Up

Original Type

4-Up
ID copy

Adjust Bkgd.
Print Setup

Orientation

Poster Copy
Clone Copy
Adjust Bkgd.

Portrait
Landscape

Duplex

Off

1 -> 2 Side Long

Auto

1 -> 2 SideShort

Enhance Lev.1

Copies

[1-999]:1

Enhance Lev.2

Resolution

600dpi-Normal
1200dpi-Best

Erase Lev.1- Erase Lev.4
Duplex

Scan Size

Off

Darkness

Normal

1 -> 2 Side Long

Light

1 -> 2 SideShort

Dark

2. Menu overview and basic setup

Menu overview
Items
Print Setup

Options
Clear Text

Auto CR
Emulation

Off

Items
System Setup

Options
Machine Setup

Machine ID

Minimum

Fax Number

Medium

Date & Time

Maximum

Clock Mode

Language

LF+CR

Power Save

Emulation Type

Wakeup Event

Setup

System Timeout
Job Timeout
Altitude Adj.
Auto Continueb
Paper Mismatch
Paper Substitb
PrintBlankPage
Toner Save
Eco Settings
Paper Setup

Paper Size
Paper Type
Paper Source
Margin

2. Menu overview and basic setup

Menu overview
Items
System Setup

Options
Sound/Volume

Report

Key Sound

Items
System Setup

Options
Clear Setting

Alarm Sound

Print Setup

Speaker

Fax Setup

Ringer

Copy Setup

All Report

System Setup

Configuration

Network Setup

Supplies Info.

Address Book

Fax Sent

Fax Send

Fax Received

Fax Sent

Network

TCP/IP (IPv4)

DHCP

Fax Received

BOOTP

Schedule Jobs

Static

Junk Fax

TCP/IP (IPv6)

Usage Counter

Ethernet Speed

Automatic
10Mbps Half

Fax Options

10Mbps Full

CLR Empty Msgc

100Mbps Half

Supplies Life

100Mbps Full

Serial NO.
TonerLow Alert

IPv6 Activate
DHCPv6 Config

Network Conf.

Maintenance

All Settings

Clear Setting
Network Conf.
a. This setting may not be available depending on your country.
b. This option only appears if “paper mismatch” is enabled.
c. This option only appears when small amount of toner is left in the cartridge.

2. Menu overview and basic setup

Changing the display language
To change the language that is displayed on the control panel, follow these steps:

Select

(Menu) > System Setup > Machine Setup > Language on the control panel.

It may be necessary to press OK to navigate to lower-level menus.

2
3

Select the language you want to display on the control panel.
Press OK to save the selection.

2. Menu overview and basic setup

Media and tray
This chapter provides information on how to load print media into your
machine.

• Using print media that does not meet these specifications may cause
problems or require repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
• Make sure not to use the inkjet photo paper with this machine. It could
cause damage to the machine.

Tray overview
To change the size, you need to adjust the paper guides.

2
1

• Using inflammable print media can cause a fire.
• Use designated print media (see "Print media specifications" on page
96).

The use of inflammable media or foreign materials left in the printer may
lead to overheating of the unit and, in rare cases may cause a fire.

1 Tray extension guide
2 Paper length guide
3 Paper width guide

If you do not adjust the guide, it may cause paper registration, image skew,
or jamming of the paper.

2. Menu overview and basic setup

Media and tray
The paper quantity indicator shows the amount of paper in the tray.

1 Full
2 Empty

Paper type available for duplex printing
Depending on the power voltage your machine uses, available paper types for
duplex printing differs. Refer to the below table.
Power voltage

Available paper

110V

Letter, Legal, US Folio, Oficio

220V

2. Menu overview and basic setup

Media and tray
3

Loading paper in the tray

When printing using the tray, do not load paper on the manual feeder, it may cause a paper jam.

2. Menu overview and basic setup

Media and tray
4

Loading in manual feeder
The manual feeder can hold special sizes and types of print material, such as postcards, note cards, and envelopes (see "Print media specifications" on page 96).

Tips on using the manual feeder
• Load only one type, size and weight of print media at time in the manual feeder.
• To prevent paper jams, do not add paper while printing when there is still paper in the manual feeder.
• Print media should be loaded face up with the top edge going into the manual feeder first and be placed in the center of the tray.
• To ensure printing quality and to prevent paper jams, only load the available paper (see "Print media specifications" on page 96).
• Flatten any curl on postcards, envelopes, and labels before loading them into the manual feeder.
• When printing on special media, you must follow the loading guidelines (see "Printing on special media" on page 37).
• When papers overlap when printing using the manual feeder, open tray and remove the papers then try printing again.
• When paper does not feed well while printing, push the paper in manually until it starts feeding automatically.
• When the machine is in a power save mode, the machine does not feed paper from the manual feeder. Wake up the machine by pressing the power button before
using the manual feeder.

2. Menu overview and basic setup

Media and tray

2. Menu overview and basic setup

Media and tray
5

Printing on special media

To see for paper weights for each sheet, refer to "Print media specifications" on
page 96.
Types

The table below shows the special media usable in each tray.

Tray

Manual feeder

The media is also shown in the Printing Preferences. To get the higest printing
quality, select the proper media type from the Printing preferences window >
Paper tab > Paper Type (see "Opening printing preferences" on page 48).

Plain

●

Thick

●

For example, if you want to print on labels, select Labels for Paper Type.

Thin

●

Bond

●

• When using special media, we recommend you feed one sheet at a time
(see "Print media specifications" on page 96).
• Printing the special media (Face up)
If special media are printed out with curl, wrinkles, crease, or black bold
lines, open the rear cover and try printing again. Keep the rear cover
opened during printing.

●

Thicker

●

Color
CardStock

●

Labels

●

Transparency

●

Envelope

●

Thick
Envelope

●

Preprinted

●

Cotton

●

Recycled

●

Suggested solutions

Paper has jammed in
the manual feeder.

in Manual Feeder
• If a message is not in the table, reboot the power and try the printing job
again. If the problem persists, call a service representative.

Meaning

• Paper Jam top of duplex
9

Paper Jam-related messages
Message
Document jam
Remove jam

Paper Jam
in tray

Meaning

Suggested solutions

The loaded original
document has
jammed in the
document feeder.

Clear the jam (see
"Clearing original
document jams" on
page 78).

Paper has jammed in
the paper feed area.

Clear the jam (see "In
tray" on page 82).

4. Troubleshooting

Understanding display messages
10

Toner-related messages
Message

Meaning

Suggested solutions

Install Toner Cartridge

A toner cartridge is not installed.

Install a toner cartridge.

Not Compatible

The toner cartridge you have installed is not for your machine.

Install a Dell-genuine toner cartridge, designed for your machine.

Small amount of toner is left in the indicated cartridge. The
estimated cartridge life of toner is close.

Prepare a new cartridge for a replacement. You may temporarily
increase the printing quality by redistributing the toner (see
"Redistributing toner" on page 66).

Toner cartridge
Prepare new cartridge

4. Troubleshooting

Understanding display messages
Message
• Replace new cartridge
• Toner Exhausted

Meaning
A toner cartridge has reached its estimated cartridge life. The
machine stops printing.

Estimated cartridge life means the expected or
estimated toner cartridge life, which indicates the
average capacity of print-outs and is designed pursuant
to ISO/IEC 19752 (see "Available supplies" on page 63).
The number of pages may be affected by operating
environment, percentage of image area, printing
interval, media, percentage of image area, and media
size. Some amount of toner may remain in the cartridge
even when replace new cartridge appears and the
machine stops printing.

Suggested solutions
• You can choose Stop or Continue as shown on the control panel.
If you select Stop, the printer stops printing and you cannot print
any more without changing the cartridge. If you select Continue,
the printer keeps printing but the printing quality cannot be
guaranteed.
• Replace the toner cartridge for the best print quality when this
message appears. Using a cartridge beyond this stage can result in
printing quality issues (see "Replacing the toner cartridge" on
page 67).

Dell does not recommend using a non-genuine Dell toner
cartridge such as refilled or remanufactured. Dell cannot
guarantee a non-genuine Dell toner cartridge's quality.
Service or repair required as a result of using non-genuine
Dell toner cartridges will not be covered under the machine
warranty.
• If the machine stops printing, replace the toner cartridge (see
"Replacing the toner cartridge" on page 67).

4. Troubleshooting

Understanding display messages
11

Tray-related messages
Message
Output bin full

Meaning

in [tray type]

• Tray Paper
mismatch
• Manual Paper
mismatch

Suggested solutions

Message

Meaning

Suggested solutions

The output tray is full.

Remove papers from the
output tray, the printer
resumes printing.

Door of scanner is
open

The document feeder
cover is not securely
latched.

Close the cover until it
locks into place.

There is no paper in tray
or manual feeder.

Load paper in tray (see
"Loading paper in the
tray" on page 34, "Loading
paper in the tray" on page
34).

Error [error number]

The machine unit cannot
be controlled.

Reboot the power and try
the printing job again. If
the problem persists,
please call for service.

Memory Full Remove
Job

The memory is full.

Print or remove the
received fax job in Secure
Receive (see Advanced
Guide).

Scanner Locked

The scanner is locked.

Reboot the power. If the
problem persists, please
call for service.

Remove paper
Paper Empty

Misc. messages

The paper size specified
in the printer properties
does not match the
paper you are loading.

Load the required size
paper.

Turn off then on

Network-related messages
Message
Network Problem:
IP Conflict

Meaning

Suggested solutions

The network IP address
you have set is being
used by someone else.

Check the IP address and
reset it if necessary (see
Advanced Guide).

4. Troubleshooting

5. Appendix
This chapter provides product specifications and information concerning applicable regulations.

• Specifications

• Dell technical support policy

103

• Contacting Dell

104

• Warranty and return policy

105

• Copyright

106

Specifications
1

General specifications

The specification values listed below are subject to change without notice. See www.dell.com or support.dell.com for possible changes in information.

Items

Description

Dimension

Width x Length x Height

406 x 338 x 384mm (15.98 x 13.30 x 15.12 inches)

Weight

Machine with consumables

10.4 Kg

Noise Levela

Ready mode

26 dB (A)

Print mode

Less than 50 dB (A)

Copy mode

Less than 53 dB (A)

Scan mode (scanner glass)

52 dB (A)

Scan mode (document feeder)

53 dB (A)

Operation

10 to 32°C (50 to 89.6°F)

Storage (packed)

-20 to 40°C (-4 to 104°F)

Operation

20 to 80% RH

Storage (packed)

10 to 90% RH

110 volt models

AC 110 - 127 V

220 volt models

AC 220 - 240 V

Temperature

Humidity

Power ratingb

5. Appendix

Specifications
Items
Power consumption

Description

Average operating mode

Less than 400W

Ready mode

Less than 50 W

Power save mode

Less than 3.0 W

Power off mode

Less than 0.2 W (0.1 Wc)

a. Sound Pressure Level, ISO 7779. Configuration tested: basic machine installation, A4 paper, simplex printing.
b. See the rating label on the machine for the correct voltage (V), frequency (hertz) and of current (A) for your machine.
c. For the machine that has a power switch.

5. Appendix

Specifications
2

Print media specifications
Print media weight/Capacitya
Type

Size

Dimensions
Manual feederb

Tray
Letter

216 x 279 mm (8.5 x 11 inches)

60 to 163 g/m2 (16 to 43 lbs bond)

Legal

216 x 356 mm (8.5 x 14 inches)

• 250 sheets of 80 g/m2 (21 lbs bond)

US Folio

216 x 330 mm (8.5 x 13 inches)

210 x 297 mm (8.27 x 11.69 inches)

Oficio

216 x 343 mm (8.5 x 13.5 inches)

JIS B5

182 x 257 mm (7.17 x 10.12 inches)

ISO B5

176 x 250 mm (6.93 x 9.84 inches)

Executive

184 x 267 mm (7.25 x 10.5 inches)

148 x 210 mm (5.83 x 8.27 inches)

105 x 148 mm (4.13 x 5.83 inches)

60 to 220 g/m2 (16 to 59 lbs
bond)
•

1 sheet of 80 g/m2 (21 lbs
bond)

Plain paper

5. Appendix

Specifications
Print media weight/Capacitya
Type

Size

Dimensions
Tray

Envelope
Monarch

98 x 191 mm (3.87 x 7.5 inches)

Envelope No. 10

105 x 241 mm (4.12 x 9.5 inches)

Envelope DL

110 x 220 mm (4.33 x 8.66 inches)

Envelope C5

162 x 229 mm (6.38 x 9.02 inches)

Envelope C6

114 x 162 mm (4.49 x 6.38 inches)

Thick paper

Refer to the Plain
paper section

Thicker paper

Manual feederb

Not available in tray

60 to 220 g/m2 (16 to 59 lbs
bond)

Refer to the Plain paper section

91 to 105 g/m2 (24 to 28 lbs bond)

91 to 105 g/m2 (24 to 28 lbs
bond)

Refer to the Plain
paper section

Refer to the Plain paper section

Not available in tray

164 to 220 g/m2 (44 to 59 lbs
bond)

Thin paper

Refer to the Plain
paper section

Refer to the Plain paper section

60 to 70 g/m2 (16 to 19 lbs bond)

Transparency

Letter, A4

Refer to the Plain paper section

Not available in tray

138 to 146 g/m2 (37 to 39 lbs
bond)

Refer to the Plain paper section

Not available in tray

Labelsc

Letter, Legal, US
Folio, A4, JIS B5,
ISO B5,
Executive, A5

120 to 150 g/m2 (32 to 40 lbs
bond)

Envelope

5. Appendix

Specifications
Print media weight/Capacitya
Type

Size

Dimensions
Tray

Card stock

Letter, Legal, US
Folio, A4, JIS B5,
ISO B5,
Executive, A5,

Manual feederb

Refer to the Plain paper section

121 to 163 g/m2 (32 to 43 lbs bond)

121 to 163 g/m2 (32 to 43 lbs
bond)

Refer to the Plain paper section

106 to 120 g/m2 (28 to 32 lbs bond)

106 to 120 g/m2 (28 to 32 lbs
bond)

Postcard 4x6
Bond paper

Refer to the Plain
paper section

Minimum size (custom)

• Manual feeder: 76 x 127 mm (3 x 5 inches) 60 to 163 g/m2 (16 to 43 lbs bond) d, e
• Tray: 105 x 148.5 mm (4.13 x 5.85 inches)

Maximum size (custom)

216 x 356 mm (8.5 x 14 inches)

a.
b.
c.
d.
e.

Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
1 sheet for manual feeder.
The smoothness of the labels used in this machine is 100 to 250 (sheffield). This means the numeric level of smoothness.
The paper types available in the manual feeder: Plan, Thick, Thicker, Thin, Cotton, Colored, Pre-printed, Recycled, Envelope, Transparency, Labels, Cardstock, Bond, Archive
The paper types available in tray: Plan, Thick, Thin, Recycled, Cardstock, Bond, Archive

5. Appendix

Specifications
3

System requirements

Microsoft® Windows®
Requirement (recommended)
Operating system
CPU

RAM

free HDD space

Windows® 2000

Intel® Pentium® II 400 MHz (Pentium III 933 MHz)

64 MB (128 MB)

600 MB

Windows® XP

Intel® Pentium® III 933 MHz (Pentium IV 1 GHz)

128 MB (256 MB)

1.5 GB

Windows Server® 2003

Intel® Pentium® III 933 MHz (Pentium IV 1 GHz)

128 MB (512 MB)

1.25 GB to 2 GB

Windows Server® 2008

Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz)

512 MB (2 GB)

10 GB

Windows Vista®

Intel® Pentium® IV 3 GHz

512 MB (1 GB)

15 GB

Windows® 7

Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher

1 GB (2 GB)

16 GB

512 MB (2 GB)

10 GB

• Support for DirectX® 9 graphics with 128 MB memory (to enable the Aero theme).
• DVD-R/W Drive
Windows Server® 2008 R2

Intel® Pentium® IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster)

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.
• Users who have administrator rights can install the software.
• Windows Terminal Services is compatible with your machine.
• For Windows 2000, Services Pack 4 or higher is required.

5. Appendix

Specifications
Macintosh
Requirements (Recommended)

Operating system
Mac OS X 10.4
Mac OS X 10.5

CPU

RAM

Free HDD space

• Intel® processors

• 128 MB for a powerPC based Mac (512 MB)

1 GB

• PowerPC G4/G5

• 512 MB for an Intel-based Mac (1 GB)

• Intel® processors

512 MB (1 GB)

1 GB

• 867 MHz or faster Power PC G4/G5
Mac OS X 10.6

• Intel® processors

1 GB (2 GB)

1 GB

Mac OS X 10.7

• Intel® processors

2 GB

4 GB

Linux
Items
Operating system

Requirements
Redhat® Enterprise Linux WS 4, 5 (32/64 bit)
Fedora 5 ~ 13 (32/64 bit)
SuSE Linux 10.1 (32 bit)
OpenSuSE® 10.2, 10.3, 11.0, 11.1, 11.2 (32/64 bit)
Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.04 (32/64 bit)
SuSE Linux Enterprise Desktop 10, 11 (32/64 bit)
Debian 4.0, 5.0 (32/64 bit)

CPU

Pentium IV 2.4GHz (Intel Core™2)

RAM

512 MB (1 GB)
5. Appendix

100

Specifications
Items
Free HDD space

Requirements
1 GB (2 GB)

Unix
Items
Operating system

Requirements
Sun Solaris 9, 10 (x86, SPARC)
HP-UX 11.0, 11i v1, 11i v2, 11i v3 (PA-RISC, Itanium)
IBM AIX 5.1, 5.2, 5.3, 5.4

Free HDD space

Up to 100 MB

5. Appendix

101

Specifications
4

Network environment
You need to set up the network protocols on the machine to use it as your network machine. The following table shows the network environments supported by the
machine.
Items

Specifications

Network interface

• Ethernet 10/100 Base-TX Wired Lan

Network operating system

• Windows 2000/Server 2003 /Server 2008/XP/Vista/7/Server 2008 R2
• Various Linux OS
• Mac OS X 10.4 ~ 10.7
• Unix

Network protocols

• TCP/IPv4
• DHCP, BOOTP
• DNS, WINS, Bonjour, SLP, UPnP
• Standard TCP/IP Printing (RAW), LPR, IPP, WSD
• SNMPv 1/2/3, HTTP
• TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP)

5. Appendix

102

Dell technical support policy
Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the
Operating System, application software, and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate
functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell
Support. Additional technical support options may be available for purchase.
Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided
by the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration
(CFI/DellPlus).

5. Appendix

103

Contacting Dell
You can access Dell Support at support.dell.com. Select your region on the
WELCOME TO DELL SUPPORT page, and fill in the requested details to access
help tools and information.
You can contact Dell electronically using the following addresses:
•

•

support.euro.dell.com (Europe only)

Electronic Quote Service
-

apmarketing@dell.com (Asian/Pacific countries only)

sales_canada@dell.com (Canada only)

World Wide Web
-

www.dell.com/

www.dell.com/ap/ (Asian/Pacific countries only)

www.dell.com/jp/ (Japan only)

www.euro.dell.com (Europe only)

www.dell.com/la/ (Latin American and Caribbean countries)

www.dell.ca (Canada only)

Anonymous file transfer protocol (FTP)
-

ftp.dell.com
Log in as user: anonymous, and use your email address as your
password.

•

Electronic Support Service
-

mobile_support@us.dell.com

support@us.dell.com

la-techsupport@dell.com (Latin America and Caribbean countries
only)

apsupport@dell.com (Asian/Pacific countries only)

support.jp.dell.com (Japan only)

5. Appendix

104

Warranty and return policy
Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices.
For information about the Dell warranty for your printer, refer to the Product Information Guide.

5. Appendix

105

Copyright
Information in this document is subject to change without notice.
©2012 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text: Dell, the Dell logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, Windows Vista, and Windows Server
are registered trademarks of Microsoft Corporation in the United States and/or other countries; Adobe and Acrobat Reader are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
iPad, iPhone, iPod touch, TrueType, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S and other countries. AirPrint and the AirPrint logo are
trademarks of Apple Inc.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products.
Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Refer to the 'LICENSE.txt' file in the provided CD-ROM for the open source license information.
REV. 1.01

5. Appendix

106

User’s Guide
Dell B1265dnf

ADVANCED
ADVANCED
This guide provides information about installation, advanced configuration,
operation and troubleshooting on various OS environments.
Some features may not be available depending on models or countries.

BASIC
This guide provides information concerning installation, basic operation and troubleshooting
on windows.

ADVANCED
System setup

140

1. Software Installation
Installation for Macintosh

111

Reinstallation for Macintosh

112

Installation for Linux

113

Reinstallation for Linux

114

2. Using a Network-Connected
Machine

4. Special Features
Altitude adjustment

147

Entering various characters

148

Setting up the fax address book

149

Registering authorized users

152

Printing features

153

Scan features

165

Fax features

172

Useful network programs

116

Wired network setup

117

Installing driver over the network

120

IPv6 configuration

126

Using Firmware update utility

182

AirPrint

129

Using Dell Supplies Ordering Utility

183

Using Embedded Web Service

184

Using Dell Printer Manager

186

Using Dell Printer Status

189

3. Useful Setting Menus
Before you begin reading a chapter

131

Print menu

132

Copy menu

133

Fax menu

137

5. Useful Management Tools

Using the Linux Unified Driver Configurator 191

108

ADVANCED
6. Troubleshooting
Paper feeding problems

196

Power and cable connecting problems

197

Printing problems

198

Printing quality problems

202

Copying problems

210

Scanning problems

211

Faxing problems

213

Operating system problems

215

109

1. Software Installation
This chapter provides instructions for installing essential and helpful software for use in an environment where the
machine is connected via a cable. A locally connected machine is a machine directly attached to your computer using
the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network
connected machine’s driver (see "Installing driver over the network" on page 120).

• Installation for Macintosh

111

• Reinstallation for Macintosh

112

• Installation for Linux

113

• Reinstallation for Linux

114

• If you are a Windows OS user, refer to the Basic Guide for installing the machine’s driver (see
"Installing the driver locally" on page 21).
• Only use a USB cable no longer then 3 meter (118 inches).

Installation for Macintosh
1
2
3
4
5
6
7
8
9
10

Make sure that the machine is connected to your computer and
powered on.

Open the Applications folder > Utilities > Print Setup Utility.
•

Insert the supplied software CD into your CD-ROM drive.
Double-click the CD-ROM icon that appears on your Macintosh desktop.

Click Add on the Printer List.
•

Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.

Click Agree to agree to the license agreement.

For Mac OS X 10.5 -10.7, click the “+” folder icon; a display window
will pop up.

Click Default Browser and find the USB connection.
•

Read the license agreement and click Continue.

For Mac OS X 10.5 -10.7, open the Applications folder > System
Preferences and click Print & Fax.

For Mac OS X 10.5-10.7, click Default and find the USB connection.

For Mac OS X 10.4, if Auto Select does not work properly, select Dell in
Print Using and your machine name in Model.

When the message that warns that all applications will close on your
computer appears, click Continue.

•

Click Continue on the User Options Pane.

Your machine appears on the Printer List, and is set as the default
machine.

Click Install. All components necessary for machine operations will be
installed.

For Mac OS X 10.5-10.7, if Auto Select does not work properly, select
Select a driver to use... and your machine name in Print Using.

Click Add.

If you click Customize, you can choose individual components to install.
To install the fax driver:

11
12

Enter the password and click OK.

After the installation is finished, click Restart.

Installing software requires you to restart your computer. Click Continue
Installation.

a Open the Applications folder > Dell > Fax Queue Creator.
b Your machine appears on the Printer List
c Select machine to use and click Create button

1. Software Installation

111

Reinstallation for Macintosh
If the printer driver does not work properly, uninstall the driver and reinstall it.

Make sure that the machine is connected to your computer and
powered on.

2
3
4
5
6

Insert the supplied software CD into your CD-ROM drive.
Double-click the CD-ROM icon that appears on your Macintosh desktop.
Double-click the MAC_Installer folder > Uninstaller OS X icon.
Enter the password and click OK.
When the uninstall is done, click OK.

If a machine has already been added, delete it from the Print Setup Utility
or Print & Fax.

1. Software Installation

112

Installation for Linux
You need to download Linux software packages from the Dell website to install
the printer software (www.support.dell.com).

Installing the Unified Linux Driver

Make sure that the machine is connected to your computer and
powered on.

When the Administrator Login window appears, type “root” in the
Login field and enter the system password.

The installation program added the Unified Driver Configurator desktop icon
and the Unified Driver group to the system menu for your convenience. If you
have any difficulties, consult the on-screen help that is available through your
system menu or from the driver package Windows applications, such as Unified
Driver Configurator or Image Manager.

You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.

From the Dell website, download the Unified Linux Driver package to
your computer.

4
5
6
7

Right-click the Unified Linux Driver package and extract the package.
Double click cdroot > autorun.
When the welcome screen appears, click Next.
When the installation is complete, click Finish.

1. Software Installation

113

Reinstallation for Linux
If the printer driver does not work properly, uninstall the driver and reinstall it.

Make sure that the machine is connected to your computer and
powered on.

When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to uninstall the printer driver. If you
are not a super user, ask your system administrator.

Click the icon at the bottom of the desktop. When the Terminal screen
appears, type in the following.
[root@localhost root]#cd /opt/Dell/mfp/uninstall/
[root@localhost uninstall]#./uninstall.sh

4
5
6

Click Uninstall.
Click Next.
Click Finish.

1. Software Installation

114

2. Using a NetworkConnected Machine
This chapter gives you step-by-step instructions for setting up a network connected machine and software.

• Useful network programs

116

• Wired network setup

117

• Installing driver over the network

120

• IPv6 configuration

126

• AirPrint

129

Supported optional devices and features may differ according to your model (see "Features" on
page 6).

Useful network programs
There are several programs available to setup the network settings easily in a
network environment. For the network administrator especially, managing
several machines on the network is possible.

Before using the programs below, set the IP address first.

SetIP wired network setup
This utility program allows you to select a network interface and manually
configure the IP addresses for use with the TCP/IP protocol.
•

See "IPv4 configuration using SetIP (Windows)" on page 117.

•

See "IPv4 configuration using SetIP (Macintosh)" on page 118.

•

See "IPv4 configuration using SetIP (Linux)" on page 119.

Embedded Web Service
The web server embedded on your network machine allows you to do the
following tasks (see "Using Embedded Web Service" on page 184).
•

Check the supplies information and status.

•

Customize machine settings.

•

Set the email notification option. When you set this option, the machine
status (toner cartridge shortage or machine error) will be sent to a certain
person's email automatically.

•

Configure the network parameters necessary for the machine to connect to
various network environments.

• The machine that does not support the network interface, it will not be
able to use this feature (see "Rear view" on page 17).
• TCP/IPv6 is not supported by this program.

2. Using a Network-Connected Machine

116

Wired network setup
3

Printing a network configuration report
You can print Network Configuration Report from the machine’s control panel
that will show the current machine’s network settings. This will help you to set
up a network.
Press the

(Menu) button on the control panel and select Network >

Network Config..

First, you have to set up an IP address for network printing and managements.
In most cases a new IP address will be automatically assigned by a DHCP
(Dynamic Host Configuration Protocol) server located on the network.

IPv4 configuration using SetIP (Windows)
Before using the SetIP program, disable the computer firewall from Control
Panel > Security Center > Windows Firewall.

Using this Network Configuration Report, you can find your machine’s MAC
address and IP address.

Install this program from the supplied CD-ROM by double-click
Application > SetIP > Setup.exe.

For example:

2
3
4
5

Follow the instructions in the installation window.

Click the
icon (third from left) in the SetIP window to open the TCP/
IP configuration window.

•

MAC Address: 00:15:99:41:A2:78

•

IP Address: 169.254.192.192

Setting IP address
• The machine that does not support the network interface, it will not be
able to use this feature (see "Rear view" on page 17).

Connect your machine to the network with a network cable.
Turn on the machine.
From the Windows Start menu, select All Programs > Dell >Printers >
SetIP > SetIP.

• TCP/IPv6 is not supported by this program.

2. Using a Network-Connected Machine

117

Wired network setup
7

Enter the machine’s new information into the configuration window as
follows. In a corporate intranet, you may need to have this information
assigned by a network manager before proceeding.

IPv4 configuration using SetIP (Macintosh)
Before using the SetIP program, disable the computer firewall from System
Preferences > Security > Firewall.

The following instructions may vary from your model.

Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 117) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.

Click Apply, and then click OK. The machine will automatically print the
Network Configuration Report. Confirm that all the settings are
correct.

1
2

Connect your machine to the network with a network cable.

Double-click the file and Safari will automatically open, then select
Trust. The browser will open the SetIPapplet.html page that shows the
printer’s name and IP address information.

Click the
icon (third from left) in the SetIP window to open the TCP/
IP configuration window.

Enter the machine’s new information into the configuration window. In
a corporate intranet, you may need to have this information assigned by
a network manager before proceeding.

Insert the Installation CD-ROM, and open the disk window, select
MAC_Installer > MAC_Printer > SetIP > SetIPapplet.html.

2. Using a Network-Connected Machine

118

Wired network setup
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 117) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.

6
7

Select Apply, then OK, and OK again.

The machine will automatically print the Network Configuration
Report.

Quit Safari.

IPv4 configuration using SetIP (Linux)
Before using the SetIP program, disable the computer firewall from System
Preferences or Administrator.

The following instructions may vary from your model or operating systems.

1
2
3
4

Open /opt/Dell/mfp/share/utils/.
Double-click the SetIPApplet.html file.
Click to open the TCP/IP configuration window.
Enter the machine’s new information into the configuration window. In
a corporate intranet, you may need to have this information assigned by
a network manager before proceeding.

2. Using a Network-Connected Machine

119

Installing driver over the network
The machine that does not support the network interface, it will not be able
to use this feature (see "Rear view" on page 17).

Select Next.

Windows

Make sure that the machine is connected to the network and powered
on. Also, your machine’s IP address should have been set.

If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.

Insert the supplied software CD into your CD-ROM drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CDROM drive and click OK.

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120

Installing driver over the network
4

Select Connect a network printer to the computer. Click Next.

Follow the instructions in the installation window.

Macintosh

The Custom installation allows you to select the machine’s connection and
choose individual components to install. Follow the instructions on the
window.

The searched machines will be shown on the screen. Select the one you
wish to use and click Next.

If you cannot find your machine in network, turn off the firewall and click
Update. For Windows operating system, Start > Control Panel and start
windows firewall, and set this option unactivated. For other operating
system, refer to its on-line guide.

Make sure that the machine is connected to your network and powered
on.

2
3
4
5
6
7
8

Insert the supplied software CD into your CD-ROM drive.

Click Continue on the User Options Pane.

Double-click the CD-ROM icon that appears on your Macintosh desktop.
Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.
Read the license agreement and click Continue.
Click Agree to agree to the license agreement.
When the message which warns that all applications will close on your
computer appears, click Continue.

If you have not set the IP address yet, click Set IP address and refer to "IPv4
configuration using SetIP (Macintosh)" on page 118.

2. Using a Network-Connected Machine

121

Installing driver over the network
10

Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.

11
12

Enter the password and click OK.

13
14

After the installation is finished, click Restart.

Installing software requires you to restart your computer. Click Continue
Installation.

18
19

Enter the machine’s IP address in the Address input field.

For Mac OS X 10.4, if Auto Select does not work properly, select Dell in
Print Using and your machine name in Model.

Enter the queue name in the Queue input field. If you cannot determine
the queue name for your machine server, try using the default queue
first.

•

Open the Applications folder > Utilities > Print Setup Utility.
•

15
16

For Mac OS X 10.5-10.7, click the “+” icon. A display window will pop
up.

For Mac OS X 10.4, click IP Printer.
•

For Mac OS X 10.5-10.7, open the Applications folder > System
Preferences and click Print & Fax.

Click Add on the Printer List.
•

For Mac OS X 10.5-10.7, click IP.

For Mac OS X 10.5-10.7, if Auto Select does not work properly, choose
Select Printer Software and your machine name in Print Using.

Click Add.
Your machine appears in the Printer List, and is set as the default
machine.

Linux
You need to download Linux software packages from the Dell website to install
the printer software (www.dell.com or support.dell.com > find your product >
Support or Downloads).

Select HP Jetdirect - Socket in Protocol.

When printing a document containing many pages, printing performance
may be enhanced by choosing Socket for Printer Type option.

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122

Installing driver over the network
Install the Linux driver and add network printer

1
2
3
4
5
6
7
8
9
10
11
12

Add a network printer

Make sure that the machine is connected to your network and powered
on. Also, your machine’s IP address should have been set.

1
2
3
4
5
6
7
8

Download the Unified Linux Driver package from the Dell website.
Extract the UnifiedLinuxDriver.tar.gz file and open the new directory.
Double-click the Linux folder > install.sh icon.
The Dell installer window opens. Click Continue.
The add printer wizard window opens. Click Next.
Select network printer and click Search button.
The machine’s IP address and model name appears on list field.

Double-click the Unified Driver Configurator.
Click Add Printer.
The Add printer wizard window opens. Click Next.
Select Network printer and click the Search button.
The printer’s IP address and model name appears on list field.
Select your machine and click Next.
Enter the printer description and click Next.
After the machine is added, click Finish.

Select your machine and click Next.

UNIX

Input the printer description and Next.
After the machine is added, click Finish.

• Make sure your machine supports the UNIX operating system before
installing the UNIX printer driver (see "Operating System" on page 6).

When installation is done, click Finish.

• The commands are marked with “”, when typing the commands, do not
type “”.

2. Using a Network-Connected Machine

123

Installing driver over the network
To use the UNIX printer driver, you have to install the UNIX printer driver
package first, then setup the printer.

Run the install script.
“./install –i”

Installing the UNIX printer driver package

install is the installer script file which is used to install or uninstall the
UNIX Printer Driver package.

The installation procedure is common for all variants of UNIX OS mentioned.

Use “chmod 755 install” command to give the permission to the
installer script.

1
2

From the Dell website, download and unpack the UNIX Printer Driver
package to your computer.
Acquire root privileges.
“su -”

Copy the appropriate driver archive to the target UNIX computer.

See administration guide of your UNIX OS for details.

7
8

Execute the “. /install –c” command to verify installation results.
Run “installprinter” from the command line. This will bring up the Add
Printer Wizard window. Setup the printer in this window referring to
the following procedures.

On some UNIX OS, for example on Solaris 10, just added printers may not be
enabled and/or may not accept jobs. In this case run the following two
commands on the root terminal:
“accept ”

Unpack the UNIX printer driver package.

“enable ”

For example, on IBM AIX, use the following commands.
“gzip -d < enter the package name | tar xf -”

Go to the unpacked directory.

2. Using a Network-Connected Machine

124

Installing driver over the network
Uninstalling the printer driver package
The utility should be used to delete the printer installed in the system.
a Run “uninstallprinter” command from the terminal.
It will open the Uninstall Printer Wizard.
The installed printers are listed in the drop-down list.
b Select the printer to be deleted.
c Click Delete to delete the printer from the system.
d Execute the “. /install –d” command to uninstall the whole package.
e To verify removal results, execute the “. /install –c” command.

To re-install it, use the command “. /install” to reinstall the binaries.

Setting up the printer
To add the printer to your UNIX system, run ‘installprinter’ from the command
line. This will bring up the Add Printer Wizard window. Setup the printer in this
window according to the following steps:

1
2
3

4
5
6
7
8
9
10
11
12

Specify any printer description in the Description field. This is optional.
Specify the printer location in the Location field.
Type the IP address or DNS name of the printer in the Device textbox for
network-connected printers. On IBM AIX with jetdirect Queue type,
only the DNS name is possible-numeric IP address is not allowed.
Queue type shows the connection as lpd or jetdirect in the
corresponding list box. Additionally, usb type is available on Sun Solaris
OS.
Select Copies to set the number of copies.
Check the Collate option to receive copies already sorted.
Check the Reverse Order option to receive copies in the reverse order.
Check the Make Default option to set this printer as default.
Click OK to add the printer.

Type the name of the printer.
Select the appropriate printer model from the model list.
Enter any description corresponding to the type of the printer in the
Type field. This is optional.

2. Using a Network-Connected Machine

125

IPv6 configuration
IPv6 is supported properly only in Windows Vista or higher.

If the machine does not work in the network environment, activate IPv6.
Refer to the next section followed by.

If the IPv6 network seems to not be working, set all the network setting to
the factory defaults and try again.

In the IPv6 network environment, follow the next procedure to use the IPv6
address.

From the control panel

1
2
3

Connect your machine to the network with a network cable.

4
5
6

Select Start > Control Panel > Printers and Faxes.

Turn on the machine.
Print a Network Configuration Report that will check IPv6 addresses
(see "Printing a network configuration report" on page 117).

The Add Printer Wizard window appears. Follow the instructions in the
window.

Activating IPv6

1
2
3
4
5

Press the

(Menu) button on the control panel.

Press Network > TCP/IP (IPv6) > IPv6 Activate.
Select On and press OK.
Turn the machine off and turn it on again.
Reinstall your printer driver.

Click Add a printer in the left pane of the Printers and Faxes windows.
Click Add a local printer in the Add Printer windows.

2. Using a Network-Connected Machine

126

IPv6 configuration
Setting IPv6 addresses

From the Embedded Web Service
The machine supports the following IPv6 addresses for network printing and
managements.
•

Link-local Address: Self-configured local IPv6 address (Address starts with
FE80).

•

Stateless Address: Automatically configured IPv6 address by a network
router.

•

Stateful Address: IPv6 address configured by a DHCPv6 server.

•

Manual Address: Manually configured IPv6 address by a user.

DHCPv6 address configuration (Stateful)

For models that do not have the display screen on the control panel, you
need to access Embedded Web Service first using the IPv4 address and
follow the below procedure to use IPv6.

Access a web browser, such as Internet Explorer, from Windows. Enter
the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and
press the Enter key or click Go.

If it’s your first time logging into Embedded Web Service you need to
log-in as an administrator. Type in the below default ID and password.

If you have a DHCPv6 server on your network, you can set one of the following
options for default dynamic host configuration.

1
2
3

Press the

•

ID: admin

•

Password: dell00000

(Menu) button on the control panel.

Press Network > TCP/IP (IPv6) > DHCPv6 Config.

When the Embedded Web Service window opens, move the mouse
cursor over the Settings of the top menu bar and then click Network
Settings.

4
5
6

Click TCP/IPv6 on the left pane of the website.

Press OK to select the required value you want.
•

DHCPv6 Addr.: Always use DHCPv6 regardless of router request.

•

DHCPv6 Off: Never use DHCPv6 regardless of router request.

•

Router: Use DHCPv6 only when requested by a router.

Check the IPv6 Protocol check box to activate IPv6.
Check the Manual Address check box. Then, the Address/Prefix text
box is activated.

2. Using a Network-Connected Machine

127

IPv6 configuration
7

Enter the rest of the address (e.g.,:3FFE:10:88:194::AAAA. “A” is the
hexadecimal 0 through 9, A through F).

8
9

Choose the DHCPv6 configuration.
Click the Apply button.

Using Embedded Web Service

Start a web browser, such as Internet Explorer, that supports IPv6
addressing as a URL.

Select one of the IPv6 addresses (Link-local Address, Stateless
Address, Stateful Address, Manual Address) from Network
Configuration Report (see "Printing a network configuration report" on
page 117).

Enter the IPv6 addresses (e.g.,: http://[FE80::215:99FF:FE66:7701]).

Address must be enclosed in '[ ]' brackets.

2. Using a Network-Connected Machine

128

AirPrint
AirPrint allows you to wirelessly print directly from an iPhone, iPad, or
iPod touch running iOS 4.2 or later.

When the Embedded Web Service window opens, click Settings >
Network Settings.

Click Raw TCP/IP, LPR, IPP or mDNS .
You can enable the IPP protocol or mDNS protocol.

Setting up AirPrint
Bonjour(mDNS) and IPP protocols are required on your machine to use the
AirPrint feature. You can enable the AirPrint feature by one of the following
methods.

1
2

Check whether the machine is connected to the network.
Start a web browser such as Internet Explorer, Safari, or Firefox and enter
your machine’s new IP address in the browser window.
For example,

3
4

Click Login in the upper right of the Embedded Web Service website.
Type in the ID and Password, then click Login. If it’s your first time
logging into Embedded Web Service, type in the below default ID and
password.
•

ID: admin

•

Password: dell00000

Printing via AirPrint
For example, the iPad manual provides these instructions:

1
2
3
4

Open your email, photo, web page, or document you want to print.
Touch the action icon(

Select your printer driver name and option menu to set up.
Touch Print button. Print it out.

Cancelling print job: To cancel the printing job or view the print summary,
click the print center icon (

) in multitasking area. You can click cancel in

the print center.

2. Using a Network-Connected Machine

129

3. Useful Setting Menus
This chapter explains how to browse the current status of your machine, and the method of setting for advanced
machine setup.

• Before you begin reading a chapter

131

• Print menu

132

• Copy menu

133

• Fax menu

137

• System setup

140

Before you begin reading a chapter
This chapter explains all the features available for this series' models to help users easily understand the features.
You can check the features available for each model in the Basic Guide (see "Menu overview" on page 26).
The following are tips for using this chapter
•

The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing

•

Some menus may not appear on the display depending on options. If so, it is not applicable to your machine.

•

For models that do not have the

(Menu).

(Menu) on the control panel, this feature is not applicable (see "Control panel overview" on page 18).

3. Useful Setting Menus

131

Print menu
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

Item
Emulation

Description
Sets the emulation type and option.

To change the menu options:
•

Press
Item
Orientation
Duplex

(Menu) > Print Setup on the control panel.
Description
Selects the direction in which information is printed on a
page.
To print on both sides of the paper, choose the binding
edge.

Copies

You can enter the number of copies using the number
keypad.

Resolution

Specifies the number of dots printed per inch (dpi). The
higher the setting, the sharper printed characters and
graphics.

Darkness

Lightens or darkens the print on the page. The Normal
setting usually produces the best result. Use the Light
toner density setting to save toner.

Clear Text

Prints text darker than on a normal document.

Auto CR

Allows you to append the required carriage return to
each line feed, which is useful for Unix or DOS users.

3. Useful Setting Menus

132

Copy menu
1

Item

Copy feature

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

Contrast

Adjusts the contrast level to scan an original that is
easier to read, when the original contains too faint or
too dark contents (see "Contrast" on page 53)

Original Type

Improves the copy quality by selecting the document
type for the current copy job (see "Original" on page 53)

Layout

Adjusts the layout format such as poster, clone, ID copy,
2/4-up, booklet, etc.

To change the menu options:
Press

(copy) >

Reduces the size of the original images and prints 2 or 4
pages onto one sheet of paper.

(Menu) > Copy Feature on the control panel.
Description

Item
Scan Size

Sets the image size.

Layout >

You can enter the number of copies using the number
keypad.

2-up or 4-up

Copies

Reduces or enlarges the size of a copied image (see
"Reduced or enlarged copy" on page 53).

•

Description

This copy feature is available only when you
load originals into the document feeder.

Reduce/Enlarge
If the machine is set Eco mode, reduce and
enlarge features are not available.

Darkness

Adjusts the brightness level to make a copy that is
easier to read, when the original contains faint
markings and dark images (see "Darkness" on page 52)

3. Useful Setting Menus

133

Copy menu
Item

Description

Item

Your machine can print 2-sided originals on one sheet.

Prints a single-page document onto 4 (Poster 2x2), 9
(Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the
purpose of pasting the sheets together to form one
poster-size document.

The machine prints one side of the original on the
upper half of the paper and the other side on the lower
half without reducing the size of the original. This
feature is helpful for copying a small-sized item such as
business card.
Layout >
ID copy

Description

• The original must be placed on the scanner
glass to use this feature.
• If the machine set to Eco mode, this feature
is not available.
• For better image quality, Select

(copy)

>
(Menu) > Copy Feature > Original
Type > Photo on the control panel.

Layout >
Poster Copy
• This copy feature is available only when you
place originals on the scanner glass.
• Your original is divided into 9 portions. Each
portion is scanned and printed one by one in
the following order:

3. Useful Setting Menus

134

Copy menu
Item

Description

Item

Description
You can set the machine to print copies on both sides of
paper.

Prints multiple original images on a single page. The
number of images is automatically determined by the
original image and the paper size.

• Off: Prints in normal mode.
• 1->2Side Short
2

Layout >

Duplex

Clone Copy

• This copy feature is available only when you
place originals on the scanner glass.

• 1->2Side Long

• You cannot adjust the copy size using
Reduce/Enlarge for the Clone Copy
feature.

Prints an image without its background. This copy
feature removes the background color and can be
helpful when copying an original containing color in
the background, such as a newspaper or a catalog.
Adjust Bkgd

• Off: Does not use this feature.
• Auto: Optimizes the background.
• Enhance Lev.1~2: The higher the number is, the
more vivid the background is.
• Erase Lev.1~4: The higher the number is, the lighter
the background is.

3. Useful Setting Menus

135

Copy menu
2

Copy Setup

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

To change the menu options:
Press

(copy) >

Item
Change Default

(Menu) > Copy Setup on the control panel.

Description
Resets the value or setting to the printer’s out-of-box
state.

3. Useful Setting Menus

136

Fax menu
3

Item

Fax Feature

Description
Sends a fax to multiple destinations (see "Sending a fax
to multiple destinations" on page 58).

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

Multi Send
You cannot send a color fax using this feature.

Sets your machine to send a fax at a later time when you
will not be present (see "Delaying a fax transmission" on
page 174).

To change the menu options:
•

Press

(fax) >

(Menu)> Fax Feature on the control panel.

Delay Send
You cannot send a color fax using this feature.

Item

Description

Darkness

Adjusts the brightness level to scan an original that is
easier to read, when the original contains faint
markings and dark images (see "Darkness" on page 52).

Contrast

Adjusts the contrast level to scan an original that is
easier to read, when the original contains too faint or
too dark contents.

Resolution

The default document settings procedure good results
when using typical text-based originals. However, if you
send originals that are of poor quality, or contain
photographs, you can adjust the resolution to produce
a higher quality fax (see "Resolution" on page 59).

Scan Size

Sets the image size.

Priority Send

Scans the original into memory and immediately
transmits it when the current operation is finished.
Priority transmission will interrupt a sending to multiple
destinations between stations (example, when the
transmission to station A ends, before transmission to
station B begins) or between redial attempts (see
"Sending a priority fax" on page 175).
Forwards the received or sent fax to other destination
by a fax or PC. If you are out of office but have to receive
the fax, this feature may be useful.

Forward

• See "Forwarding a sent fax to another destination"
on page 175.
• See "Forwarding a received fax" on page 176.

3. Useful Setting Menus

137

Fax menu
Item

Secure Receive

Add Page

Cancel Job

Description
Stores the received fax in memory without printing out.
To print received documents, you need to enter the
password. You can prevent your received faxes from
being accessed by unauthorized people (see "Receiving
in secure receiving mode" on page 179).
Adds additional documents to a reserved delay fax job
(see "Adding documents to a reserved fax" on page
174).
Cancels the delayed fax job which is saved in memory
(see "Canceling a reserved fax job" on page 175).

To change the menu options:
•

Press

(fax) >

Item

Description

Redial Times

Sets the number of redial attempts. If you enter 0, the
machine will not redial.

Redial Term

Sets the time interval before automatic redialling.

Prefix Dial

Sets a prefix of up to five digits. This number dials
before any automatic dial number is started. It is useful
for accessing a PABX exchange.

ECM Mode

Sends faxes using error correction mode (ECM) to
makes sure the faxes are sent smoothly without any
error. It may take more time.

Send Report

Sets the machine to print a report whether a fax
transmission was successfully completed or not. If you
select On-Error, the machine prints a report only when
a transmission is not successful.

Image TCR

Prints a transmission report with a minimized image of
the first page of the fax sent.

Dial Mode

Sets the dialing mode to either tone or pulse. This
setting may not be available depending on your
country.

Sending setup

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

(Menu) > Fax Setup > Sending on the control panel.

3. Useful Setting Menus

138

Fax menu
5

Item

Receiving setup

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

Auto Reduction

Automatically reduces an incoming fax page to fit the
size of the paper loaded in the machine.

Discard Size

Discards a specific length from the end of the received
fax.

Junk Fax Setup

Blocks any unwanted faxes that you stored in the
memory as junk fax numbers. This setting may not be
available depending on your country.

DRPD Mode

Enables a user to use a single telephone line to answer
several different telephone numbers. You can set the
machine to recognize different ring patterns for each
number. This setting may not be available depending
on your country (see "Receiving faxes using DRPD
mode" on page 179).

Duplex Print

Prints the received fax data on both sides of the paper.
You can save the paper usage.

To change the menu options:
•

Press

(fax) >

Item

(Menu) > Fax Setup > Receiving on the control panel.

Description

Receive Mode

Selects the default fax receiving mode.

Ring To Answer

Specifies the number of times the machine rings before
answering an incoming call.

Stamp RCV Name

Automatically prints the page number, and the date
and time of reception at the bottom of each page of a
received fax.

Rcv Start Code

Initiates fax reception from an extension phone
plugged into the EXT socket on the back of the
machine. If you pick up the extension phone and hear
fax tones, enter the code. It is preset to *9* at the
factory.

Description

3. Useful Setting Menus

139

System setup
6

Item

Machine setup

Description
Sets how long the machine waits before going to power
save mode.

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

PowerSave

You can set the condition to wake up from power-save
mode. Set the item on.

To change the menu options:
•

Press

(Menu) > System Setup > Machine Setup on the control panel.
Wakeup Event

Item

Sets the machine ID which will be printed at the top of
each fax page that you send.

Fax Number

Sets the fax number which will be printed at the top of
each fax page that you send.

Date & Time

Sets the date and time.

Clock Mode

Selects the format for displaying time between 12 hr. and
24 hr.

• Button Press: When you press any button except
power button, the machine wake up from the power
save mode.
• Scanner: When you insert paper in the document
feeder, the machine wake up from the power save
mode.

Description

Machine ID

Language

When the machine does not receive data for an extended
period of time, power consumption is automatically
lowered.

• Printer: When you open or close the scan unit, the
machine wake up from the power save mode.

System Timeout

Sets the time that the machine remembers previously
used copy settings. After the timeout, the machine
restores the default copy settings.

Job Timeout

Sets the length of time the printer waits before printing
the last page of a print job that does not end with a
command to print the page.

Altitude Adj.

Optimize print quality according to the machine’s
altitude.

Sets the language of the text that appears on the control
panel display.

3. Useful Setting Menus

140

System setup
Item

Description

Item

Allows you to save print resources and enables ecofriendly printing.

Determine whether or not the machine continues
printing when it detects the paper does not match the
paper settings.
Auto Continue

• Default Mode: Select whether to turn the Eco mode
on or off.

• Off: If a paper mismatch occurs, the machine waits
until you insert the correct paper.
Eco Settings

• On: If a paper mismatch occurs, an error message will
display. The machine waits for about 30 second, then
automatically clear the message and continue
printing.

Paper Mismatch

Determine whether to disregard the paper mismatch
error or not. Select Off, then the machine does not stop
printing even if the paper mismatches.

Paper Substit

Automatically substitutes the printer driver’s paper size
to prevent the paper mismatch between Letter and A4.
For example, if you have A4 paper in the tray but you set
the paper size to Letter in the printer driver, the machine
prints on A4 paper and vice versa.

PrintBlankPage

The printer detects the printing data from computer
whether a page is empty or not. You can set to print or
skip the blank page.

Toner Save

Activating this mode extends the life of your toner
cartridge and reduces your cost per page beyond what
one would experience in the normal mode, but it reduces
print quality.

Description

On force (On-Forced): Sets the Eco mode on with
password. If a user wants to turn the Eco mode
on/off, the user needs to enter the password.
• Select Template (Select Temp.): Selects the eco
template set from the Embedded Web Service.

Paper setup

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

3. Useful Setting Menus

141

System setup
To change the menu options:

To change the menu options:

•

Press

(Menu) > System Setup > Paper Setup on the control panel.

Item

Description

Paper Size

Sets the paper size as A4, Letter, or other paper sizes,
according to your requirements.

Paper Type

Chooses the type of the paper for each tray.

Paper Source

Selects from which tray the paper is used.

Margin

Sets the margins for the document.

Press
Item

Description

Key Sound

Turns the key sound on or off. With this option set to on,
a tone sounds each time a key is pressed.

Alarm Sound

Turns the alarm sound on or off. With this option set to
on, an alarm tone sounds when an error occurs or fax
communication ends.
Turns on or off the sounds from the telephone line
through the speaker, such as a dial tone or a fax tone.
With this option set to Comm. which means the speaker
is on until the remote machine answers.

Sound / Volume

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

(Menu) > System Setup > Sound/Volume on the control panel.

Speaker

You can adjust the volume level using On Hook
Dial. You can adjust the speaker volume only
when the telephone line is connected.
a Press

(fax) on the control panel.

b Press On Hook Dial. A dial tone sounds from
the speaker.
c Press the arrows until you hear the volume you
want.
d Press On Hook Dial to save the change and
return to ready mode.

3. Useful Setting Menus

142

System setup
Item

Description

Item

Fax Send

Prints a transmission report including the fax
number, the number of pages, the elapsed time
of the job, the communication mode, and the
communication results for fax job. You can set up
your machine to automatically print a
transmission confirmation report after each fax
job.

Fax Sent

Prints information on the faxes you have recently
sent.

Fax Received

Prints information on the faxes you have recently
received.

Scheduled Jobs

Prints the document list currently stored for
delayed faxes along with the starting time and
type of each operation.

JunkFax

Prints the fax numbers specified as junk fax
numbers.

All Reports

Prints all kinds of reports that this machine
provides.

Network Conf.

Prints information on your machine’s network
connection and configuration.

Configuration

Prints a report on the machine's overall
configuration.

Usage Counter

Prints a usage page. The usage page contains the
total number of pages printed.

Supplies Info.

Prints supplies’ information page.

Fax Options

Prints the information of a fax reports.

Address Book

Prints all of the email addresses currently stored
in the machine’s memory.

Adjusts the ringer volume. For the ringer volume, you can
select off, low, middle, and high level.

Ringer

Report

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

To change the menu options:
•

Description

Press

(Menu) > System Setup > Report on the control panel.
Item

Description

3. Useful Setting Menus

143

System setup
10

Maintenance

Clear setting

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

To change the menu options:

•

Press

(Menu) > System Setup > Maintenance on the control panel.

Item

Press

Description

(Menu) > System Setup > Clear Setting on the control panel.
Item

Description

CLR Empty Msg.

When toner cartridge is empty, this option appears. You
can clear the empty message.

All Setting

Clears all of the data stored in memory and resets
all of your settings to the factory default.

Supplies Life

Shows the supply life indicators (see "Monitoring the
supplies life" on page 68.)

Printer Setup

Restores all of the printer options to the factory
default.

Serial No.

Shows the machine’s serial number. When you call for
service or register as a user on the Dell website, you can
find this.

Fax Setup

Restores all of the fax options to the factory
default.

Copy Setup

Restores all of the copy options to the factory
default.

System Setup

Restores all of the system options to the factory
default.

Network Setup

Restores all of the network options to the factory
default. (Reboot required.)

TonerLow Alert

Customizes the level to alert toner low or toner empty
(see "Setting the toner low alert" on page 69).

3. Useful Setting Menus

144

System setup
12

Item

Description

Address Book

Clears all of the email address entries stored in
memory.

Fax Sent

Clears all records of sent faxes.

Email Sent

Clears all records of sent emails.

Fax Received

Clears all records of received faxes.

Network setup

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 26).

•

Press

(Menu)> Network on the control panel,

Option

Description
Selects the appropriate protocol and configure
parameters to use the network environment.

TCP/IP (IPv4)

There are lots of parameters to be set. If you are
not sure, leave as is, or consult the network
administrator.

TCP/IP (IPv6)

Selects this option to use the network environment
through IPv6 (see "IPv6 configuration" on page 126).

Ethernet Speed

Configure the network transmission speed.

Clear Setting

Reverts the network settings to the default values.
(Reboot required.)

Network Conf.

This list shows information on your machine’s network
connection and configuration.

3. Useful Setting Menus

145

4. Special Features
This chapter explains special copying, scanning, faxing, and printing features.

• Altitude adjustment

147

• Entering various characters

148

• Setting up the fax address book

149

• Registering authorized users

152

• Printing features

153

• Scan features

165

• Fax features

172

• The procedures in this chapter are mainly based on Windows 7.
• It may be necessary to press OK to navigate to lower-level menus for some models.

Altitude adjustment
Print quality is affected by atmospheric pressure, which is determined by the
height of the machine above sea level. The following information will guide you
on how to set your machine for the best print quality.
Before you set the altitude value, determine the altitude where you are.
4,000 m
(13,123 ft)

1
3,000 m
(9,842 ft)

2
2,000 m
(6,561 ft)

1,000 m
(3,280 ft)

4
0

1
2
3
4

•

High 3
High 2
High 1
Normal

For Windows and Macintosh users, see "Device Settings" on page 188.

You can set the altitude value from Device Settings in Dell Printer Manager
program or Machine section in Printer Settings Utility program.

If your machine is connected to the network, you can set the altitude via
Embedded Web Service (see "Using Embedded Web Service" on page 184).

4. Special Features

147

Entering various characters
As you perform various tasks, you may need to enter names and numbers. For
example, when you set up your machine, you enter your name or your
company’s name, and the fax number. When you store fax numbers or email
addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters
Press the button until the correct letter appears on the display. For example, to
enter the letter O, press 6, labeled with MNO. Each time you press 6, the display
shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you
want to enter, see "Keypad letters and numbers" on page 148.

• You can enter a space by pressing 1 twice.
• To delete the last digit or character, press the left/right or up/down arrow
button.

Key

Assigned numbers, letters, or characters

@ / . ’1

ABCabc2

DEFdef3

GHIghi4

JKLjkl5

MNOmno6

PQRSpqrs7

TUVtuv8

WXYZwxyz9

&+-,0

*%^_~!#$()[]
(These symbols are available when you type for network authentication.)

Keypad letters and numbers

#=|?":{}<>;
(These symbols are available when you type for network authentication.)

• Special character sets may differ from your machine depending on its
options.
• Some of the follow key values may not appear depending on the job you
are doing.

4. Special Features

148

Setting up the fax address book
You can set up speed number with the fax numbers you use frequently via
Embedded Web Service and then easily and quickly enter fax numbers by
entering the location numbers assigned to them in address book.

Using speed dial numbers
When you are prompted to enter a destination number while sending a fax,
enter the speed dial number at which you stored the number you want.

Registering a speed dial number

1
2

Select
(fax) >
the control panel.

• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad for more than 2
seconds.

(Address Book) > New & Edit > Speed Dial on

• For a two- or three-digit speed dial number, press the first digit button(s)
and then hold down the last digit button for more than 2 seconds.

Enter a speed dial number and press OK.

• You can print the address book list by selecting
If an entry is already stored in the number you choose, the display shows the
message to allow you to change it. To start over with another speed dial
number, press

(fax) >

(Address Book) > Print.

(Back).
5

3
4
5

Enter the name you want and press OK.
Enter the fax number you want and press OK.
Press the

Editing speed dial numbers

Select
(fax) >
the control panel.

2
3
4

Enter the speed dial number you want to edit and press OK.

(Stop/Clear) button to return to ready mode.

(Address Book) > New & Edit > Speed Dial on

Change the name and press OK.
Change the fax number and press OK.

4. Special Features

149

Setting up the fax address book
5

Press

(Stop/Clear) to return to ready mode.

Editing group dial numbers

Registering a group dial number

Select
(fax) >
the control panel.

(Address Book) > New & Edit > Group Dial on

Enter a group dial number and press OK.

Select
(fax) >
the control panel.

(Address Book) > New & Edit > Group Dial on

2
3

Enter the group dial number you want to edit and press OK.
Enter a new speed dial number to add and press OK, then Add? appears.
Enter a speed dial number stored in the group and press OK, Delete?
appears.

If an entry is already stored in the number you choose, the display shows the
message to allow you to change it. To start over with another speed dial
number, press
(Back).

4
5
6
7

Search by entering the first few letters of the speed dial’s name to put in
the group.

4
5
6
7

Select the name and number you want and press OK.

Press

Press OK to add or delete the number.
Repeat step 3 to add or delete more numbers.
Select No at the Another Number? and press OK.
Press

(Stop/Clear) to return to ready mode.

Select Yes when Another Number? appears.

Searching address book for an entry

Repeat step 3 to include other speed dial numbers into the group.
When you have finished, select No when Another Number? appears
and press OK.

There are two ways to search for a number in memory. You can either scan from
A to Z sequentially, or you can search by entering the first letters of the name
associated with the number.

(Stop/Clear) to return to ready mode.

4. Special Features

150

Setting up the fax address book
1

Select ct
(fax) >
(Address Book) > Search&Dial > Speed Dial
or Group Dial on the control panel.

2
3

Enter All or ID and press OK.
Press the name and number or the keypad button labeled with the letter
you want to search.
For example, if you want to find the name “MOBILE,” press the 6 button,
which is labeled with “MNO.”

Press

(Stop/Clear) to return to ready mode.

Printing address book
You can check your

1
2

Select ct

(Address Book) settings by printing a list.
(fax) >

(Address Book) > Print on the control panel.

The machine begins printing.

4. Special Features

151

Registering authorized users
If you have connected your machine to a network and set up the network
parameters correctly, you can scan and send images over the network. To send
a scanned image through email or via network server safely, you must register
account information of authorized users to your local machine using Embedded
Web Service.

Access the Embedded Web Service (see "Using Embedded Web Service"
on page 184).

2
3

Click Login on the upper right of the Embedded Web Service website.

You can easily add individual address if you check Yes for Add individual(s)
after this group is created.

Click Apply.

Type in the ID and Password then click Login.
•

ID: admin

•

Password: dell00000

4
5

Click Security > User Access Control > Authentication.

6
7
8

Click OK in the confirmation pop-up window.

Select Local Authentication in the Authentication Method, and click
Apply.

Click User Profile > Add.
Enter User Name, Login ID, Password, Confirm Password, E-mail
Address, and Fax Number.

4. Special Features

152

Printing features
11

Setting your machine as a default machine

For basic printing features, refer to the Basic Guide (see "Basic printing" on
page 46).

1
2
3
4

Changing the default print settings

1
2
3
4

Click the Windows Start menu.

Click the Windows Start menu.
Select Control Panel > Devices and Printers.
Select your machine.
Right-click your machine and select Set as Default Printer.

Select Control Panel > Devices and Printers.
If Printing preferences has a ▶, you can select other printer drivers
connected to the selected printer.

Right-click on your machine.
Select Printing preferences.
12

If Printing preferences has a ▶, you can select other printer drivers
connected to the selected printer.

5
6

Change the settings on each tab.
Click OK.

If you want to change the settings for each print job, change it in Printing
Preferences.

Using advanced print features

XPS printer driver: used to print XPS file format.
• The XPS printer driver can be installed only on Windows Vista OS or
higher.
• You can install the XPS printer driver when you insert the software CD
into your CD-ROM drive. When you install the Dell sofrware, the XPS
priner driver is automatically installed.

4. Special Features

153

Printing features
Printing to a file (PRN)
You will sometimes need to save the print data as a file.

Check the Print to file box in the Print window.

If you type in only the file name, the file is automatically saved in My
Documents, Documents and Settings, or Users. The saved folder may
differ, depending on your operating system or the application you are
using.

Understanding special printer features
You can use advanced printing features when using your machine.
To take advantage of the printer features provided by your printer driver, click
Properties or Preferences in the application’s Print window to change the
print settings. The machine name, that appears in the printer properties window
may differ depending on the machine in use.

• Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.

2
3

Click Print.

• Select the Help or click the
button from the window or press F1 on
your keyboard and click on any option you want to know about (see
"Using help" on page 49).

Type in the destination path and the file name, and then click OK.
For example, c:\Temp\file name.

4. Special Features

154

Printing features
Item
Multiple Pages per Side

Poster Printing

Item

Description
Selects the number of pages to print on a single
sheet of paper. To print more than one page per
sheet, the pages will be reduced in size and
arranged in the order you specify. You can print up
to 16 pages on one sheet.

Prints a single-page document onto 4 (Poster 2x2),
9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper, for
the purpose of pasting the sheets together to form
one poster-size document.
Select the Poster Overlap value. Specify Poster
Overlap in millimeters or inches by selecting the
radio button on the upper right of Basic tab to
make it easier to paste the sheets together.

Booklet Printinga

Description
Prints your document on both sides of a sheet of
paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.
If you want to make a booklet, you need to print on
Letter, Legal, A4, US Folio, or Oficio sized print
media.

The Booklet Printing option is not
available for all paper sizes. Select the
available paper Size option under the
Paper tab to see what paper sizes are
available.
If you select an unavailable paper size, this
option can be automatically canceled.
Select only available paper (paper without
or
mark).

4. Special Features

155

Printing features
Item
Double-sided Printing

Description
Print on both sides of a sheet of paper (manual).
Before printing, decide how you want your
document oriented.

Item
Double-sided Printing

Description
• None: Disables this feature.
• Long Edge: This option is the conventional
layout used in bookbinding.

• You can use this feature with Letter,
Legal, A4, US Folio or Oficio sized paper
• If your machine does not have a duplex
unit, you should complete the printing
job manually. The machine prints every
other page of the document first. After
that, a message appears on your
computer.

• Short Edge: This option is the conventional
layout used in calendars.

• We recommend not to print on both
sides of the special media, such as labels,
envelopes, or thick paper. It may cause a
paper jam or damage the machine.

• Reverse Double-Sided Printing: Check this
option to reverse the print order when duplex
printing.
Paper Options

Changes the size of a document to appear larger or
smaller on the printed page by entering in a
percentage by which to enlarge or decrease the
document.

Watermark

The watermark option allows you to print text over
an existing document. For example, you use it
when you want to have large gray letters reading
“DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.

4. Special Features

156

Printing features
Item
Watermark
(Creating a watermark)

Watermark
(Editing a watermark)

Description
a To change the print settings from your software
application, access Printing Preferences.
b Click the Advanced tab, select Edit from the
Watermark drop-down list. The Edit
Watermarks window appears.
c Enter a text message in the Watermark
Message box.
You can enter up to 256 characters. The message
displays in the preview window.

Item
Watermark
(Deleting a watermark)

Description
a To change the print settings from your software
application, access Printing Preferences.
b Click the Advanced tab, select Edit from the
Watermark drop-down list. The Edit
Watermarks window appears.
c Select the watermark you want to delete from
the Current Watermarks list and click Delete.
d Click OK or Print until you exit the Print
window.

a To change the print settings from your software
application, access Printing Preferences.
b Click the Advanced tab, select Edit from the
Watermark drop-down list. The Edit
Watermarks window appears.
c Select the watermark you want to edit from the
Current Watermarks list and change the
watermark message and options.
d Click Update to save the changes.
e Click OK or Print until you exit the Print
window.

4. Special Features

157

Printing features
Item
Overlaya

Description
This option is available only when you use the SPL/
PCL printer driver.
An overlay is text and/or images stored in the
computer hard disk drive (HDD) as a special file
format that can be printed on any document.
Overlays are often used to take the place of
letterhead paper. Rather than using preprinted
letterhead, you can create an overlay containing
exactly the same information that is currently on
your letterhead. To print a letter with your
company’s letterhead, you do not need to load
preprinted letterhead paper in the machine: just
print the letterhead overlay on your document.
To use a page overlay, you must create a new page
overlay containing your logo or image.

Item
Overlay
(Creating a new page
overlay)

Description
a To save the document as an overlay, access
Printing Preferences.
b Click the Advanced tab, and select Edit from the
Text drop-down list. Edit Overlay window
appears.
c In the Edit Overlay window, click Create.
d In the Save As window, type a name up to eight
characters in the File name box. Select the
destination path, if necessary (The default is
C:\Formover).
e Click Save. The name appears on the Overlay
List.
f Click OK or Print until you exit the Print
window.
The file is not printed. Instead, it is stored on your
computer hard disk drive.

• The overlay document size must be the
same as the document you print with
the overlay. Do not create an overlay
with a watermark.
• The resolution of the overlay document
must be the same as that of the
document you will print with the
overlay.

4. Special Features

158

Printing features
Item
Overlay
(Using a page overlay)

Description
a Click the Advanced tab.
b Select the desired overlay from the Text dropdown list.
c If the overlay file you want does not appear in
the Text drop-down list, select Edit... from the
list and click Load. Select the overlay file you
want to use.
If you have stored the overlay file you want to
use in an external source, you can also load the
file when you access the Open window.
After you select the file, click Open. The file
appears in the Overlay List box and is available
for printing. Select the overlay from the Overlay
List box.
d If necessary, check Confirm Page Overlay
When Printing box. If this box is checked, a
message window appears each time you submit
a document for printing, asking you to confirm
printing an overlay on your document.
If this box is not checked and an overlay has
been selected, the overlay automatically prints
with your document.
e Click OK or Print until you exit the Print
window.

Item
Overlay
(Deleting a page overlay)

Description
a In the Printing Preferences window, click the
Advanced tab.
b Select Edit in the Text drop down list.
c Select the overlay you want to delete from the
Overlay List box.
d Click Delete.
e When a confirming message window appears,
click Yes.
f Click OK or Print until you exit the Print
window. You can delete page overlays that you
no longer use.

a. This option is not available when you use XPS driver.

Macintosh printing

Some features may not be available depending on models or options. It
means that the features are not supported.

Printing a document
When you print with a Macintosh, you need to check the printer driver settings
in each application you use. Follow the steps below to print from a Macintosh:

4. Special Features

159

Printing features
1
2

Open the document to print.

Choose your paper size, orientation, scaling, other options, and make
sure that your machine is selected. Click OK.

4
5
6

Open the File menu and click Print.

Open the File menu and click Page Setup (Document Setup in some
applications).

Choose the number of copies and indicate which pages to print.

1
2

Open an application, and select Print from the File menu.

3
4

Select the other options to use.

Select Layout from the drop-down list under Orientation. In the Pages
per Sheet drop-down list, select the number of pages you want to print
on one sheet of paper.

Click Print.
The machine prints the selected number of pages to print on one sheet
of paper.

Click Print.

Using help
Changing printer settings
You can use advanced printing features when using your machine.

Click the question mark on the bottom-left corner of the window and click on
the topic you want to know about. A pop-up window appears with information
about that option's feature, which is provided from the driver.

Open an application and select Print from the File menu. The machine name,
which appears in the printer properties window, may differ depending on the
machine in use. Except for the name, the composition of the printer properties
window is similar to the following.

Printing multiple pages on one sheet
You can print more than one page on a single sheet of paper. This feature
provides a cost-effective way to print draft copies.

4. Special Features

160

Printing features
14

Linux printing

Change the print job properties using the following four tabs displayed
at the top of the window.
•

Some features may not be available depending on models or options. It
means that the features are not supported.

Automatic/manual duplex printing may not be available depending on
models. You can alternatively use the lpr printing system or other
applications for odd-even printing.

Printing from applications
There are a lot of Linux applications that allow you to print using Common UNIX
Printing System (CUPS). You can print on your machine from any such
application.

1
2
3

General: Changes the paper size, the paper type, and the
orientation of the documents. It enables the duplex feature, adds
start and end banners, and changes the number of pages per sheet.

•

Text: Specifies the page margins and set the text options, such as
spacing or columns.

•

Graphics: Sets image options that are used when printing image
files, such as color options, image size, or image position.

•

Advanced: Sets the print resolution, paper source, and destination.

Open an application, and select Print from the File menu
Select Print directly using lpr.
In the LPR GUI window, select the model name of your machine from the
printer list and click Properties.

5
6
7

Click Apply to apply the changes and close the Properties window.
Click OK in the LPR GUI window to start printing.
The Printing window appears, allowing you to monitor the status of your
print job.
To abort the current job, click Cancel.

4. Special Features

161

Printing features
Printing files

Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.

You can print many different types of files on your machine using the standard
CUPS, directly from the command line interface. The CUPS lpr utility allows you
to do that, but the driver’s package replaces the standard lpr tool by a much
more user-friendly LPR GUI program.

2
3

Select your machine on the available printers list and click Properties.
The Printer Properties window appears.
The following five tabs display at the top of the window:

To print any document file:

•

General: Allows you to change the printer location and name. The
name entered in this tab displays on the printer list in Printers
configuration.

When you type only lpr and press Enter, the Select file(s) to print
window appears first. Just select any files you want to print and click
Open.

•

Connection: Allows you to view or select another port. If you change
the machine port from USB to parallel or vice versa while in use, you
must re-configure the machine port in this tab.

In the LPR GUI window, select your machine from the list, and change
the print job properties.

•

Driver: Allows you to view or select another machine driver. By
clicking Options, you can set the default device options.

Click OK to start printing.

•

Jobs: Shows the list of print jobs. Click Cancel job to cancel the
selected job and select the Show completed jobs check box to see
previous jobs on the job list.

•

Classes: Shows the class that your machine is in. Click Add to Class
to add your machine to a specific class or click Remove from Class
to remove the machine from the selected class.

Enter lpr from the Linux shell command line and press
Enter. The LPR GUI window appears.

Configuring Printer Properties
Using the Printer Properties window provided by the Printers configuration,
you can change the various properties for your machine as a printer.

Click OK to apply the changes and close the Printer Properties window.

4. Special Features

162

Printing features
15

Unix printing

To take advantage of the printer features provided by your printer driver,
press Properties.

Some features may not be available depending on models or options. It
means that the features are not supported (see "Features" on page 6).

Press OK to start the print job.

Changing the machine settings
Proceeding the print job
After installing the printer, choose any of the image, text, PS files to print.

Execute “printui ” command.

The UNIX printer driver Print Job Manager in which the user can select various
print options in printer Properties.
The following hot keys may also be used: “H” for Help, “O” for OK, “A” for Apply,
and “C” for Cancel.

For example, if you are printing “document1”

2
3
4

printui document1

General tab

This will open the UNIX Printer Driver Print Job Manager in which the
user can select various print options.

•

Paper Size: Set the paper size as A4, Letter, or other paper sizes, according
to your requirements.

•

Paper Type: Choose the type of the paper. Options available in the list box
are Printer Default, Plain, and Thick.

•

Paper Source: Select from which tray the paper is used. By default, it is Auto
Selection.

•

Orientation: Select the direction in which information is printed on a page.

•

Duplex: Print on both sides of paper to save paper.

Select a printer that has been already added.
Select the printing options from the window such as Page Selection.
Select how many copies are needed in Number of Copies.

4. Special Features

163

Printing features
Printer-Specific Settings tab
Automatic/manual duplex printing may not be available depending on
models. You can alternatively use the lpr printing system or other
applications for odd-even printing.

•

Multiple pages: Print several pages on one side of the paper.

•

Page Border: Choose any of the border styles (e.g., Single-line hairline,
Double-line hairline)

Select various options in the JCL and General frames to customize various
settings. These options are specific to the printer and depend on the PPD file.

Image tab
In this tab, you can change the brightness, resolution, or image position of your
document.

Text tab
Set the character margin, line space, or the columns of the actual print output.

Margins tab
•

Use Margins: Set the margins for the document. By default, margins are not
enabled. The user can change the margin settings by changing the values in
the respective fields. Set by default, these values depend on the page size
selected.

•

Unit: Change the units to points, inches, or centimeters.

4. Special Features

164

Scan features
•
• For basic scanning features, refer to the Basic Guide (see "Basic scanning"
on page 56).
• This feature may not be available depending on model or optional goods
(see "Features" on page 6).
• The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus,depending
on your system and what you are scanning, you may not be able to scan
at certain resolutions, especially using enhanced dpi.

•

Dell Scan Assistant/SmarThru Office: You can use this program to scan
images or documents.
-

See "Scanning with Dell Scan Assistant" on page 167

See "Scanning with SmarThru Office" on page 168

WIA: WIA stands for Windows Images Acquisition. To use this feature, your
computer must be connected directly with the machine via an USB cable
(see "Scanning using the WIA driver" on page 167).

Setting the scan settings in the computer
16

Basic scanning method
You can scan the originals with your machine via an USB cable or the network.
The following methodoloqies can be used for scanning your documents:
•

•

Scan to PC: Scan the originals from the control panel. Then, the scanned
data will be stored in the connected computers My Documents folder (see
"Basic Scanning" on page 56).
TWAIN: TWAIN is the one of a preset imaging applications. Scanning an
image launches the selected application, enabling you to control the
scanning process. This feature can be used via the local connection or the
network connection (see "Scanning from image editing program" on page
166).

Open Dell Printer Manager (see "Using Dell Printer Manager" on page
186).

2
3
4

Select the appropriate machine from the Printer List.
Select Scan to PC Settings menu.
Select the option you want.
•

Scan Activation: Determines whether or not scanning is enabled on
the device.

•

Profile: Displays the scanning profiles saved on the selected device.

•

Basic tab: Contains settings related to general scan and device
settings.

•

Image tab: Contains settings related to image altering.

4. Special Features

165

Scan features
5

Press OK.
• ID is the same ID as the registered scan ID for Dell Printer Manager >
Switch to advanced mode > Scan to PC Settings.

Scanning from network connected machine

• Password is the 4 digit number registered password for Dell Printer
Manager >

Make sure the printer driver is installed on your computer using the software CD,
since the printer driver includes the scan program (see "Installing the driver
locally" on page 21).

1
2

4
5

Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 43).
Select

Switch to advanced mode > Scan to PC Settings.

Select the option you want and press OK.
Scanning begins.

Scanned image is saved in computer’s C:\Users\users
name\Pictures\folder. The saved folder may differ, depending on your
operating system or the application you are using.

(Scan) > Scan to PC > Network PC on the control panel.

If you see Not Available message, check the port connection.
19

Select your registered computer ID, and enter the Password if
necessary.

Scanning from image editing program
You can scan and import documents at the image editing software such as
Adobe Photoshop, if the software is TWAIN-compliant. Follow the steps below
to scan with TWAIN-compliant software:

4. Special Features

166

Scan features
1

Make sure that the machine is connected to your computer and
powered on.

Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 43).

3
4
5
6

Open an application, such as Adobe Photoshop.

Click Start > Control Panel > Hardware and Sound > Devices and
Printers.

4
5
6

Right-click on device driver icon in Printers and Faxes > Start Scan.

Scan and save your scanned image.

Click File > Import, and select the scanner device.
Set the scan options.
Scan and save your scanned image.

Scanning using the WIA driver
Your machine supports the Windows Image Acquisition (WIA) driver for
scanning images. WIA is one of the standard components provided by Microsoft
Windows 7 and works with digital cameras and scanners. Unlike the TWAIN
driver, the WIA driver allows you to scan and easily adjust images without using
additional software:

New Scan application appears.
Choose your scanning preferences and click Preview to see your
preferences affect the picture.

Scanning with Dell Scan Assistant

You can use the OCR (Optical Character Reader) feature from Dell Scan
Assistant program.
The WIA driver works only on Windows OS (not supported Windows 2000)
with a USB port.

4. Special Features

167

Scan features
1

Make sure that the machine is connected to your computer and
powered on.

Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 43).

Click Start > All programs > Dell, and start Dell Scan Assistant.

3
4

Double-click the SmarThru Office icon.

Select the Help menu or click the
button from the window and click on
any option you want to know about.

The SmarThru Office appears.

Click the Help or
button from the window and click on any option you
want to know about.

4
5

Set the scan options.
Click Scan.

Click the SmarThru Office icon (
) in the tray area of the Windows
taskbar to activate the SmarThru Office launcher.

6
7
8

Click the scanning icon (

Scanning with SmarThru Office

You can use the OCR (Optical Character Reader) feature from SmarThru
Office program.

) to open the scanning window.

The Scan Setting window opens.
Set scan settings and click Scan.

4. Special Features

168

Scan features
23

Make sure that Connected checkbox is checked beside your
machine in Bonjour Devices.

If you want to scan using TWAIN, refer to the Mac OS X10.4 steps
above.

Macintosh scanning

Scanning from network connected machine

1
2
3
4

Make sure that your machine is connected to a network.
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 43).

•

5
6

For 10.7, select your device below SHARED.

Set the scan options on this program.
Scan and save your scanned image.

Start Applications and click Image Capture.

• If scanning does not operate in Image Capture, update Mac OS to the
latest version. Image Capture operates properly Mac OS X 10.4.7 or
higher.

According to OS, follow steps below.

• For more information, refer to the Image Capture’s help.

•

• You can also scan using TWAIN-compliant software, such as Adobe
Photoshop.

For 10.4
-

Click Devices > Browse Devices on Menu bar.

Select your machine in Twain devices option. Make sure that Use
TWAIN software checkbox is checked.

Click Connect.
If a warning message appears, click Change Port.. to select port,
or If TWAIN UI appears, click Change Port.. from the Preference
tab and select a new port.

•

For 10.5
-

Click Devices > Browse Devices on Menu bar.

4. Special Features

169

Scan features
24

Linux scanning

Select the scanner on the list.

5
6

Click Properties.

From the Scanner Properties window, click Preview.

Scanning

Make sure that the machine is connected to your computer and
powered on.

2
3

Double-click the Unified Driver Configurator on your desktop.
Click the

button to switch to Scanners Configuration.

Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 43).

4. Special Features

170

Scan features
8

The document is scanned and the image preview appears in the
Preview Pane.

Editing an image with Image Manager
The Image Manager application provides you with menu commands and tools
to edit your scanned image.

9
10
11

Drag the pointer to set the image area to be scanned in the Preview
Pane.
Select the option you want.
Scan and save your scanned image.

For later use, you can save as your scan settings and add it to the Job Type
drop-down list.

4. Special Features

171

Fax features
26

Redialing the fax number

For basic faxing features, refer to the Basic Guide (see "Basic faxing" on page
57).

1
2

Automatic redialing

(Redial/Pause) button on the control panel.

Select the fax number you want.
Ten recently sent fax numbers with ten received Caller IDs are shown.

When the number you have dialed is busy or there is no answer when you send
a fax, the machine automatically redials the number. The redial time depends on
the country's factory default setting.
When the display shows Retry Redial?, press

Press

If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK. When you have finished,
select No when Another Page? appears.

(Start) button to redial the

number without waiting. To cancel the automatic redialing, press

When an original is loaded in the document feeder, the machine
automatically begins to send.

(Stop/

Clear).

To change the time interval between redials and the number of redial attempts.

Press
panel.

(fax) >

(Menu)> Fax Setup > Sending on the control

2
3

Select Redial Times or Redial Term you want.

Confirming a transmission
When the last page of your original has been sent successfully, the machine
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message appears
on the display. If you receive an error message, press

Select the option you want.

(Stop/Clear) to clear

the message and try to send the fax again.

4. Special Features

172

Fax features
You can set your machine to print a confirmation report automatically each
time sending a fax is completed. Press
(fax) >
> Sending > Send Report on the control panel.

Enter the recipients’ numbers and select the option

(Menu) > Fax Setup

Sending a fax in the computer
You can send a fax from your computer without going to the machine.
To send a fax from your computer, the Dell Network PC Fax program must be
installed. This program will be installed when you installed the printer driver.

1
2

Open the document to be sent.
Select Print from the File menu.
The Print window will be displayed. It may look slightly different
depending on your application.

3
4

Select the Help menu or click the
button from the window and click on
any option you want to know about.

Select Dell Network PC Fax from the Print window
Click Print or OK.

Click Send.

4. Special Features

173

Fax features
29

Delaying a fax transmission
You can set your machine to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.

Place a single document face down on the document glass, or load the
documents face up into the document feeder.

2
3
4
5
6
7

Press

If you set a time earlier than the current time, the fax will be sent at that time
on the following day.

The machine returns to ready mode. The display reminds you that you
are in ready mode and that a delayed fax is set.

(fax) on the control panel.

You can check the list of delayed fax jobs.
Press
panel.

Adjust the resolution and the darkness to suit your fax needs.
Press

The original is scanned into memory before transmission.

(Menu) > System Setup > Report > Schdule Jobs on the control

(Menu) > Fax Feature > Delay Send on the control panel.

Enter the number of the receiving fax machine and press OK.

Adding documents to a reserved fax
The display asks you to enter another fax number to send the document.
To enter more fax numbers, press OK when Yes highlights and repeat
steps 5.

Place a single document face down on the document glass, or load the
documents face up into the document feeder.

Press
panel.

Select the fax job and press OK.

• You can add up to 10 destinations.
• Once you entered a group dial number, you cannot enter another group
dial numbers anymore.

(fax) >

(Menu) > Fax Feature > Add Pages on the control

When you have finished, select No when Another Page? appears. The
machine scans the original into memory.

Enter the job name and the time.

Press

(Stop/Clear) to return to ready mode.
4. Special Features

174

Fax features
Canceling a reserved fax job

1
2
3

Press
panel.

(fax) >

If an original is placed on the scanner glass, select Yes to add another
pages. Load another original and press OK.
When you have finished, select No when Another Page? appears.

(Menu) > Fax Feature > Cancel Job on the control

The machine starts to scan and send a fax to destinations.

Select the fax job you want and press OK.
31

Press OK when Yes highlights.

Forwarding a sent fax to another destination

The selected fax is deleted from memory.

Press

(Stop/Clear) to return to ready mode.

You can set the machine to forward the received or sent fax to other destination
by a fax. If you are out of office but have to receive the fax, this feature may be
useful.

Sending a priority fax

• When you forward a fax by an email, you must first set the mail server and
IP address in Embedded Web Service (see "Using Embedded Web
Service" on page 184).

This function is used when a high priority fax need to be sent ahead of reserved
operations. The original is scanned into memory and immediately transmitted
when the current operation is finished.

• Though you sent or received a color fax, the data is forwarded in
grayscale.

Place a single document face down on the document glass, or load the
documents face up into the document feeder.

Press
(Fax) >
control panel.

Press
(fax) >
(Menu) > Fax Feature > Forward > Fax > Send
Forward > On on the control panel.

3
4

Enter the destination fax number and press OK.

(Menu) > Fax Feature > Priority Send on the

Enter the job name and press OK.
4. Special Features

175

Fax features
Forward options may not be available depending on model or optional
goods (see "Variety feature" on page 7).

3
4

To set the machine to print out a fax when fax forwarding has been
completed, select Forward & Print.

Enter the destination fax number, email address, or server address and
press OK.

4
5

Enter the starting tim and ending time, then press OK.

Enter the destination fax number and press OK.
Press

(Stop/Clear) to return to ready mode.

Subsequent sent faxes will be forwarded to the specified fax machine.

Press

(Stop/Clear) to return to ready mode.

Subsequent sent faxes will be forwarded to the specified fax machine.
32

Forwarding a received fax

Receiving a fax in the computer
You can set the machine to forward the received or sent fax to other destination
by a fax. If you are out of office but have to receive the fax, this feature may be
useful.

• This feature may not be available depending on model or optional goods
(see "Features" on page 6).
• To use this feature, set the option on the control panel:

Though you sent or received a color fax, the data is forwarded in grayscale.
Press
(fax) >
control panel.

Press
(fax) >
(Menu) > Fax Feature > Forward > Fax, Email, or
Server > Receive Forward > Forward on the control panel.

Forward options may not be available depending on model or optional
goods (see "Variety feature" on page 7).

1
2
3

(Menu) > Fax Feature > Forward > PC > On the

Open the Dell Printer Manager.
Select the appropriate machine from the Printer List.
Select Fax to PC Settings menu.

4. Special Features

176

Fax features
4

Use Set Fax Receiving to change the fax settings.
•

Enable Fax Receiving From Device: Select whether to use or not.

•

Image Type: Convert the received faxes to PDF or TIFF.

•

Save Location: Select location to save the converted faxes.

•

Prefix: Select file or folder scheme as prefix.

•

Print received fax: After receiving the fax, set prints information for
the received fax.

•

Notify me when complete: Set to show the popup window to
notify receiving a fax.

•
•

Open with default application: After receiving the fax, open it with
default application.

Changing the receive modes

Press
(fax) >
(Menu) > Fax Setup > Receiving > Receive Mode
on the control panel.

Select the option you want.
•

Fax: Answers an incoming fax call and immediately goes into the fax
reception mode.

•

Tel: Receives a fax by pressing

(On Hook Dial) and then

(Start) button.
•

None: After receiving a fax, the machine does not notify the user or
opens the application.

Press OK.

Ans/Fax: Is for when an answering machine attached to your
machine. Your machine answers an incoming call, and the caller can
leave a message on the answering machine. If the fax machine
senses a fax tone on the line, the machine automatically switches to
Fax mode to receive the fax.

To use the Ans/Fax mode, attach an answering machine to the EXT socket
on the back of your machine.

•

DRPD: you can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature. Distinctive Ring is a telephone company
service which enables an user to use a single telephone line to
answer several different telephone numbers. For further details, see
"Receiving faxes using DRPD mode" on page 179.

4. Special Features

177

Fax features

Press OK.

• If you have set your machine to this mode and your answering machine
is switched off, or no answering machine is connected to EXT socket,
your machine automatically goes into Fax mode after a predefined
number of rings.

Press

• If the answering machine has a user-selectable ring counter, set the
machine to answer incoming calls within 1 ring.

This setting may not be available depending on your country.

3
4

(Stop/Clear) to return to ready mode.

• If the machine is in Tel mode, disconnect or switch off the answering
machine with the fax machine. Otherwise, the outgoing message from
the answering machine will interrupt your phone conversation.

Receiving manually in Tel mode
37

You can receive a fax call by pressing
pressing

(On Hook Dial) button and then

(Start) when you hear a fax tone. If your machine has a handset,

Receiving faxes with an extension telephone

you can answer calls using the handset (see "Features" on page 6).
When you are using an extension telephone connected to the EXT socket, you
can receive a fax from someone you are talking to on the extension telephone,
without going to the fax machine.

Receiving in Answering Machine/Fax mode
To use this mode, you must attach an answering machine to the EXT socket on
the back of your machine. If the caller leaves a message, the answering machine
stores the message. If your machine detects a fax tone on the line, it
automatically starts to receive the fax.

When you receive a call on the extension phone and hear fax tones, press the
keys *9* on the extension phone. The machine receives the fax.
*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
want.

While you are talking over the telephone connected to the EXT socket, copy
and scan features are not available.

4. Special Features

178

Fax features
38

Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to use a
single telephone line to answer several different telephone numbers. This
feature is often used by answering services who answer telephones for many
different clients and need to know which number someone is calling in on to
properly answer the phone.

Select
(fax) >
(Menu) > Fax Setup > Receiving > DRPD Mode
> Waiting Ring on the control panel.

2
3

Call your fax number from another telephone.

This feature may not be available depending on model or optional goods
(see "Features" on page 6).

You may need to prevent your received faxes from being accessed by
unauthorized people. Turn on secure receiving mode, then all incoming faxes
go into memory. You can print the incoming faxes with entering the password.

To use the secure receiving mode, activate the menu from
(fax) >
(Menu) > Fax Feature > Secure Receive on the control panel.

When your machine begins to ring, do not answer the call. The machine
requires several rings to learn the pattern.
When the machine completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.

Receiving in secure receiving mode

Printing received faxes

Press OK when DRPD appears and start over from step 2.

• DRPD must be set up again if you re-assign your fax number, or connect
the machine to another telephone line.
• After DRPD has been set up, call your fax number again to verify that the
machine answers with a fax tone. Then have a call placed to a different
number assigned to that same line to be sure the call is forwarded to the
extension telephone or answering machine plugged into the EXT socket.

Select
(fax) >
(Menu) > Fax Feature > Secure Receive > Print
on the control panel.

2
3

Enter a four-digit password and press OK.
The machine prints all of the faxes stored in memory.

4. Special Features

179

Fax features
3
4

Printing faxes on both sides of the paper
• Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
• This feature may not be available depending on model or optional goods
(see "Features" on page 6).

Place a single document face down on the document glass, or load the
documents face up into the document feeder.

Press
(fax) >
(Menu) > Fax Setup > Receiving > Duplex Print
on the control panel.
•

Off: Prints in Normal mode.

•

Long Edge: Prints pages to be read like a book.

Press OK.
Press

(Stop/Clear) to return to ready mode.

Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you are
making copies or printing. If you receive a fax while you are copying or printing,
your machine stores incoming faxes in its memory. Then, as soon as you finish
copying or printing, the machine automatically prints the fax.

If fax is received and being printed, other copy and print jobs cannot be
processed at the same time.

Printing sent fax report automatically
•

Short Edge: Prints pages to be read by flipping like a note pad.

You can set the machine to print a report with detailed information about the
previous 50 communication operations, including time and dates.

Press
(fax) >
control panel.

Press

(Menu) > Fax Setup > Auto Report > On on the

(Stop/Clear) to return to ready mode.

4. Special Features

180

5. Useful Management
Tools
This chapter introduces management tools provided to help you make full use of your machine.

• Using Firmware update utility

182

• Using Dell Supplies Ordering Utility

183

• Using Embedded Web Service

184

• Using Dell Printer Manager

186

• Using Dell Printer Status

189

• Using the Linux Unified Driver Configurator

191

Using Firmware update utility
Firmware Update Utility allows you to maintain your machine by upgrading firmware.

1
2
3

From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.

4
5

Click Browse and select the downloaded firmware file.

Download the latest firmware. Click http://www.support.dell.com.
If your printer is connected with an USB cable, click USB Connected Printer or Network Connected Printer.

Click Update Firmware.

5. Useful Management Tools

182

Using Dell Supplies Ordering Utility
To order replacement toner cartridges or supplies from Dell:

The Dell Supplies Ordering Utility window opens.

Availabe for Windows or Macintosh OS users only.

Double-click the Dell Supplies Ordering Utility icon on your desktop.

OR
From the Start menu, select Programs or All Programs >Dell > Dell
Printers > your printer driver name > Dell Supplies Ordering Utility.

For Macintosh,
Open the Applications folder > Dell folder > Dell Supplies Ordering
Utility.

5. Useful Management Tools

183

Using Embedded Web Service
1
2

• Internet Explorer 6.0 or higher is the minimum requirement for
Embedded Web Service.
• Embedded Web Service explanation in this user’s guide may differ from
your machine depending on its options or models.
• Network model only (see "Software" on page 6).

Click Login on the upper right of the Embedded Web Service website.
Type in the ID and Password then click Login.
•

ID: admin

•

Password: dell00000

Embedded Web Service overview

Accessing Embedded Web Service

Some tabs may not appear depending on your model.

Access a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in
the address field and press the Enter key or click Go.

Your machine’s embedded website opens.

Logging into Embedded Web Service
Before configuring options in Embedded Web Service, you need to log-in as an
administrator. You can still use Embedded Web Service without logging in but
you won’t have access to Settings tab and Security tab.

Information tab
This tab gives you general information about your machine. You can check
things, such as remaining amount of toner. You can also print reports, such as an
error report.
•

Active Alerts: Shows the alerts that have occurred in the machine and their
severity.

•

Supplies: Shows how many pages are printed and amount of toner left in
the cartridge.

5. Useful Management Tools

184

Using Embedded Web Service
•

Usage Counters: Shows the usage count by print types: simplex and
duplex.

Maintenance tab

•

Current Settings: Shows the machine’s and network’s information.

•

Print information: Prints reports such as system related reports, e-mail
address, and font reports.

This tab allows you to maintain your machine by upgrading firmware and
setting contact information for sending emails. You can also connect to Dell
website or download drivers by selecting the Link menu.

Settings tab
This tab allows you to set configurations provided by your machine and
network. You need to log-in as an administrator to view this tab.
•

Machine Settings tab: Sets options provided by your machine.

•

Network Settings tab: Shows options for the network environment. Sets
options such as TCP/IP and network protocols.

•

Firmware Upgrade: Upgrade your machine’s firmware.

•

Contact Information: Shows the contact information.

•

Link: Shows links to useful sites where you can download or check
information.

Security tab
This tab allows you to set system and network security information. You need to
log-in as an administrator to view this tab.
•

System Security: Sets the system administrator’s information and also
enables or disables machine features.

•

Network Security: IPv4/IPv6 filtering.

•

User Access Control: Classifies users into several groups according to each
user’s role. Each user’s authorization, authentication and accounting will be
controlled by the group’s role definition.
5. Useful Management Tools

185

Using Dell Printer Manager
• Available for Windows and Macintosh OS users only (see "Software" on
page 6).

The screenshot may differ depending on operating system you are using.

• For Windows, Internet Explorer 6.0 or higher is the minimum
requirement for Dell Printer Manager.

Dell Printer Manager is an application that combines Dell machine settings into
one location. Dell Printer Manager combines device settings as well as printing
environments, settings/actions and launching. All of these features provide a
gateway to conveniently use your Dell machine. Dell Printer Manager provides
two different user interfaces for the user to choose from: the basic user interface
and the advanced user interface. Switching between the two interfaces is easy:
just click a button.

Understanding Dell Printer Manager
To open the program:
For Windows,

Printer list
1

The Printer List displays printers installed on your
computer and network printers added by network
discovery (Windows only).

Select Start > Programs or All Programs > Dell > Dell Printers > Dell Printer
Manager > Dell Printer Manager.
For Macintosh,
Open the Applications folder > Dell folder > Dell Printer Manager.
The Dell Printer Manager interface is comprised of various basic sections as
described in the table that follows:
5. Useful Management Tools

186

Using Dell Printer Manager
Printer
information
2

This area gives you general information about your
machine. You can check information, such as the machine’s
model name, IP address (or Port name), and machine
status.

Includes links for changing to the advanced settings,
preference, help, and about.

The
button is used to change the user
interface to the advanced settings user interface
(see "Advanced settings user interface overview"
on page 187).

Quick links

Displays Quick links to machine specific functions. This
section also includes links to applications in the advanced
settings.

4
If you connect your machine to a network, the
Embedded Web Service icon is enabled.

Displays information about the selected machine,
remaining toner level, and paper. The information will vary
based on the machine selected. Some machines do not
have this feature.

Order supplies

Click on the Order button from the supply ordering
window. You can order replacement toner cartridge(s)
from online.

You can view the online User’s Guide.

Application
information

Contents area

Select the Help menu or click the
button from the window and click on
any option you want to know about.

Advanced settings user interface overview
The advanced user interface is intended to be used by the person responsible
for managing the network and machines.

Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine.

5. Useful Management Tools

187

Using Dell Printer Manager
Device Settings

Alert Settings (Windows only)

You can configure various machine settings such as machine setup, paper,
layout, emulation, network, and print information.

This menu includes settings related to error alerting.

Scan to PC Settings

•

Printer Alert: Provides settings related to when alerts will be received.

•

Email Alert: Provides options relating to receiving alerts via email.

•

Alert History: Provides a history of device and toner related alerts.

This menu includes settings to create or delete scan to PC profiles.
•

Scan Activation: Determines whether or not scanning is enabled on the
device.

•

Profile: Displays the scanning profiles saved on the selected device.

•

Basic tab: Contains settings related general scan and device settings.

•

Image tab: Contains settings related to image altering.

Fax to PC Settings
This menu includes settings related to the basic fax functionality of the selected
device.
•

Disable: If Disable is On, incoming faxes will not be received on this device.

•

Enable Fax Receiving from Device: Enables faxing on the device and allow
more options to be set.

5. Useful Management Tools

188

Using Dell Printer Status
The Dell Printer Status is a program that monitors and informs you of the
machine status.

Icon

• The Dell Printer Status window and its contents shown in this user’s
guide may differ depending on the machine or operating system in use.

Mean
Normal

The machine is in ready mode and experiencing no
errors or warnings.

Warning

The machine is in a state where an error might occur in
the future. For example, it might be in toner low status,
which may lead to toner empty status.

Error

The machine has at least one error.

• Check the operating system(s) that are compatible with your machine
(see "Specifications" on page 94).
• Available for Windows OS users only (see "Software" on page 6).

Description

Dell Printer Status overview
If an error occurs while operating, you can check the error from the Dell Printer
Status. Dell Printer Status is installed automatically when you install the machine
software.
You can also launch Dell Printer Status manually. Go to the Printing
Preferences, click the Basic tab > Printer Status button.
These icons appear on the Windows task bar:

Toner Level
1

You can view the level of toner remaining in each
toner cartridge. The machine and the number of
toner cartridge(s) shown in the above window may
differ depending on the machine in use. Some
machines do not have this feature.

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Using Dell Printer Status
2

Option

You can set printing job alert related settings.

Order Supplies

You can order replacement toner cartridge(s) from
online.

User’s Guide

You can view the online User’s Guide.

Close the window.

5. Useful Management Tools

190

Using the Linux Unified Driver Configurator
The Unified Driver Configurator is a tool primarily intended for configuring
machine devices. You need to install Unified Linux Driver to use Unified Driver
Configurator (see "Installation for Linux" on page 113).
After the driver is installed on your Linux system, the Unified Driver Configurator
icon will automatically be created on your desktop.

Opening Unified Driver Configurator

Double-click the Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select Dell Unified Driver
> Unified Driver Configurator.

Click each button on the left to switch to the corresponding
configuration window.

1 Printer Configuration
2 Port Configuration

5. Useful Management Tools

191

Using the Linux Unified Driver Configurator
Printers tab
To use the on screen help, the Help or

button from the window.

After changing the configurations, click Exit to close the Unified Driver
Configurator.

View the current system’s printer configuration by clicking on the machine icon
button on the left side of the Unified Driver Configurator window.

Printers configuration
Printers configuration has the two tabs: Printers and Classes.

Switches to Printers configuration.

Shows all of the installed machines.

Shows the status, model name, and URI of your machine.

5. Useful Management Tools

192

Using the Linux Unified Driver Configurator
The printer control buttons are, as follows:
•

Refresh: Renews the available machines list.

•

Add Printer: Allows you to add a new machines.

•

Remove Printer: Removes the selected machine.

•

Set as Default: Sets the current selected machine as a default machine.

•

Stop/Start: Stops/starts the machine.

•

Test: Allows you to print a test page to ensure the machine is working
properly.

•

Properties: Allows you to view and change the printer’s properties.

Classes tab
The Classes tab shows a list of available machine classes.

Shows all of the machine classes.

Shows the status of the class and the number of machines
in the class.

•

Refresh: Renews the classes list.

•

Add Class: Allows you to add a new machine class.

•

Remove Class: Removes the selected machine class.

5. Useful Management Tools

193

Using the Linux Unified Driver Configurator
8

Ports configuration
In this window, you can view the list of available ports, check the status of each
port and release a port that is stalled in a busy state when its owner has
terminated the job for any reason.

Switches to Ports configuration.

Shows all of the available ports.

Shows the port type, device connected to the port, and
status.

•

Refresh: Renews the available ports list.

•

Release port: Releases the selected port.

5. Useful Management Tools

194

6. Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.

• Paper feeding problems

196

• Power and cable connecting problems

197

• Printing problems

198

• Printing quality problems

201

• Copying problems

209

• Scanning problems

210

• Faxing problems

212

• Operating system problems

214

Paper feeding problems
Condition

Suggested solutions

Paper jams during printing.

Clear the paper jam.

Paper sticks together.

• Check the maximum paper capacity of the tray.
• Make sure that you are using the correct type of paper.
• Remove paper from the tray and flex or fan the paper.
• Humid conditions may cause some paper to stick together.

Multiple sheets of paper do not feed.

Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.

Paper does not feed into the machine.

• Remove any obstructions from inside the machine.
• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove excess paper from the tray.
• The paper is too thick. Use only paper that meets the specifications required by the machine.

The paper keeps jamming.

• There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the
manual feeding in tray.
• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine.
• There may be debris inside the machine. Open the front cover and remove any debris.

Transparencies stick together in the paper
exit.

Use only transparencies specifically designed for laser printers. Remove each transparency as it exits from the machine.

Envelopes skew or fail to feed correctly.

Ensure that the paper guides are against both sides of the envelopes.

6. Troubleshooting

196

Power and cable connecting problems
Condition
The machine is not receiving power,
or the connection cable between the
computer and the machine is not
connected properly.

Suggested solutions
• Connect the machine to the electricity supply first. If the machine has a

(Power) button on the control, press it.

• Disconnect the machine’s cable and reconnect it.

6. Troubleshooting

197

Printing problems
Condition
The machine does not
print.

Possible cause
The machine is not receiving power.

Suggested solutions
Connect the machine to the electricity supply first. If the machine has a

(Power)

button on the control, press it.
The machine is not selected as the default
machine.

Select your machine as your default machine in Windows.

Check the machine for the following:
• The cover is not closed. Close the cover.
• Paper is jammed. Clear the paper jam (see "Clearing paper jams" on page 82).
• No paper is loaded. Load paper (see "Loading paper in the tray" on page 34).
• The toner cartridge is not installed. Install the toner cartridge (see "Replacing the toner cartridge" on page 67).
• Make sure the protect cover and sheets are removed from the toner cartridge (see "Replacing the toner cartridge" on page 67).
If a system error occurs, contact your service representative.
The connection cable between the computer and
the machine is not connected properly.

Disconnect the machine cable and reconnect it (see "Rear view" on page 17).

The connection cable between the computer and
the machine is defective.

If possible, attach the cable to another computer that is working properly and print a job.
You can also try using a different machine cable.

The port setting is incorrect.

Check the Windows printer settings to make sure that the print job is sent to the correct
port. If the computer has more than one port, make sure that the machine is attached to
the correct one.

6. Troubleshooting

198

Printing problems
Condition
The machine does not
print.

Possible cause

Suggested solutions

The machine may be configured incorrectly.

Check the Printing Preferences to ensure that all of the print settings are correct.

The printer driver may be incorrectly installed.

Uninstall and reinstall the machine’s driver.

The machine is malfunctioning.

Check the display message on the control panel to see if the machine is indicating a
system error. Contact a service representative.

The document size is so big that the hard disk
space of the computer is insufficient to access the
print job.

Get more hard disk space and print the document again.

The output tray is full.

Once the paper is removed from the output tray, the machine resumes printing.

The machine selects print
materials from the wrong
paper source.

The paper option that was selected in the
Printing Preferences may be incorrect.

For many software applications, the paper source selection is found under the Paper tab
within the Printing Preferences (see "Opening printing preferences" on page 48).
Select the correct paper source. See the printer driver help screen (see "Using help" on
page 49).

A print job is extremely
slow.

The job may be very complex.

Reduce the complexity of the page or try adjusting the print quality settings.

Half the page is blank.

The page orientation setting may be incorrect.

Change the page orientation in your application (see "Opening printing preferences" on
page 48). See the printer driver help screen (see "Using help" on page 49).

The paper size and the paper size settings do not
match.

Ensure that the paper size in the printer driver settings matches the paper in the tray.

The machine cable is loose or defective.

Disconnect the machine cable and reconnect. Try a print job that you have already
printed successfully. If possible, attach the cable and the machine to another computer
that you know works and try a print job. Finally, try a new machine cable.

The wrong printer driver was selected.

Check the application’s printer selection menu to ensure that your machine is selected.

The software application is malfunctioning.

Try printing a job from another application.

The operating system is malfunctioning.

Exit Windows and reboot the computer. Turn the machine off and back on again.

The machine prints, but
the text is wrong,
garbled, or incomplete.

Or, ensure that the paper size in the printer driver settings matches the paper selection
in the software application settings you use (see "Opening printing preferences" on
page 48).

6. Troubleshooting

199

Printing problems
Condition
Pages print, but they are
blank.

Possible cause
The toner cartridge is defective or out of toner.

Suggested solutions
Redistribute the toner, if necessary.
If necessary, replace the toner cartridge.
• See "Redistributing toner" on page 66.
• See "Replacing the toner cartridge" on page 67.

The file may have blank pages.

Check the file to ensure that it does not contain blank pages.

Some parts, such as the controller or the board,
may be defective.

Contact a service representative.

The machine does not
print PDF files correctly.
Some parts of graphics,
text, or illustrations are
missing.

Incompatibility between the PDF file and the
Acrobat products.

Printing the PDF file as an image may enable the file to print. Turn on Print As Image
from the Acrobat printing options.

The print quality of
photos is not good.
Images are not clear.

The resolution of the photo is very low.

Reduce the photo size. If you increase the photo size in the software application, the
resolution will be reduced.

Before printing, the
machine emits vapor near
the output tray.

Using damp paper can cause vapor during
printing.

This is not a problem. Just keep printing.

The machine does not
print special-sized paper,
such as billing paper.

Paper size and paper size setting do not match.

Set the correct paper size in the Custom in Paper tab in Printing Preferences (see
"Opening printing preferences" on page 48).

The printed billing paper
is curled.

The paper type setting does not match.

Change the printer option and try again. Go to Printing Preferences, click Paper tab,
and set type to Thick (see "Opening printing preferences" on page 48).

It will take longer to print when you print a PDF file as an image.

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200

Printing quality problems
If the inside of the machine is dirty or paper has been loaded improperly, there
might be a reduction in print quality. See the table below to clear the problem.
Condition
Light or faded print

Suggested solutions
• If a vertical white streak or faded area appears on the page, the toner supply is low. Install a new toner cartridge (see "Replacing the
toner cartridge" on page 67).
• The paper may not meet paper specifications; for example, the paper may be too moist or rough.
• If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and turn
the toner save mode off. See the help screen of the printer driver.
• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. Clean the inside of your machine
(see "Cleaning the machine" on page 70).
• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
70). If these steps do not correct the problem, contact a service representative.

The top half of the paper is
printed lighter than the rest of
the paper

6. Troubleshooting

201

Printing quality problems
Condition
Toner specks

Suggested solutions
• The paper may not meet specifications; for example, the paper may be too moist or rough.
• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 70).

A aB bC c
A aB bC c
A aB bC c
A aB bC c
A aB bC c
Dropouts

• The paper path may need cleaning. Contact a service representative (see "Cleaning the machine" on page 70).

If faded areas, generally rounded, occur randomly on the page:
• A single sheet of paper may be defective. Try reprinting the job.

A aBb C
A aBb C
A aBb C
A aBb C
A aBb C

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper.
• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thick (see "Opening
printing preferences" on page 48).
If these steps do not correct the problem, contact a service representative.

White Spots

If white spots appear on the page:
• The paper is too rough and a lot of dirt from paper falls to the inner components within the machine, so the transfer roller may be
dirty. Clean the inside of your machine (see "Cleaning the machine" on page 70).
• The paper path may need cleaning. Clean the inside of your machine (see "Cleaning the machine" on page 70).
If these steps do not correct the problem, contact a service representative.

6. Troubleshooting

202

Printing quality problems
Condition
Vertical lines

Suggested solutions
If black vertical streaks appear on the page:
• The surface (drum part) of the toner cartridge inside the machine has probably been scratched. Remove the toner cartridge and
install a new one (see "Replacing the toner cartridge" on page 67).
If white vertical streaks appear on the page:
• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
70). If these steps do not correct the problem, contact a service representative.

Black or color background

If the amount of background shading becomes unacceptable:
• Change to a lighter weight paper.
• Check the environmental conditions: very dry conditions or a high level of humidity (higher than 80% RH) can increase the amount
of background shading.
• Remove the old toner cartridge and install a new one (see "Replacing the toner cartridge" on page 67).
• Thoroughly redistribute the toner (see "Redistributing toner" on page 66).

Toner smear

• Clean the inside of the machine (see "Cleaning the machine" on page 70).
• Check the paper type and quality.
• Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 67).

6. Troubleshooting

203

Printing quality problems
Condition
Vertical repetitive defects

Suggested solutions
If marks repeatedly appear on the printed side of the page at even intervals:
• The toner cartridge may be damaged. If you still have the same problem, remove the toner cartridge and, install a new one (see
"Replacing the toner cartridge" on page 67).
• Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after
a few more pages.
• The fusing assembly may be damaged. Contact a service representative.

Background scatter

Background scatter results from bits of toner randomly distributed on the printed page.
• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that
the paper does not absorb too much moisture.
• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams
on the reverse side. Printing on seams can cause problems.
Or select Thick from the Printing Preferences window (see "Opening printing preferences" on page 48).
• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application
or in Printing Preferences (see "Opening printing preferences" on page 48). Ensure the correct paper type is selected. For example:
If Thicker Paper is selected, but Plain Paper actually used, an overcharging can occur causing this copy quality problem.
• If you are using a new toner cartridge, redistribute the toner first (see "Redistributing toner" on page 66).

Toner particles are around bold
characters or pictures

The toner might not adhere properly to this type of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 48).
• Ensure the correct paper type is selected. For example: If Thicker Paper is selected, but Plain Paper actually used, an overcharging
can occur causing this copy quality problem.

6. Troubleshooting

204

Printing quality problems
Condition

Suggested solutions

Misformed characters

• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try different paper.

Page skew

• Ensure that the paper is loaded properly.

A aBb
A aBb C
A aBb C
A aBb C
A aBb C
Cc
Curl or wave

• Check the paper type and quality.
• Ensure that the guides are not too tight or too loose against the paper stack.

• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high temperature and humidity can cause paper curl.
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.

6. Troubleshooting

205

Printing quality problems
Condition
Wrinkles or creases

Suggested solutions
• Ensure that the paper is loaded properly.
• Check the paper type and quality.
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.

Back of printouts are dirty

• Check for leaking toner. Clean the inside of the machine (see "Cleaning the machine" on page 70).

Solid color or black pages

• The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 67).
• The machine may require repairing. Contact a service representative.

6. Troubleshooting

206

Printing quality problems
Condition
Loose toner

Suggested solutions
• Clean the inside of the machine (see "Cleaning the machine" on page 70).
• Check the paper type and quality.
• Remove the toner cartridge and then, install a new one (see "Replacing the toner cartridge" on page 67).
If the problem persists, the machine may require repair. Contact a service representative.

Character voids

A
Horizontal stripes

Character voids are white areas within parts of characters that should be solid black:
• If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character
voids are normal.
• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.
• The paper may not meet paper specifications.

If horizontally aligned black streaks or smears appear:
• The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.
• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 67).
If the problem persists, the machine may require repairing. Contact a service representative.

6. Troubleshooting

207

Printing quality problems
Condition
Curl

Suggested solutions
If the printed paper is curled or paper does not feed into the machine:
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
• Change the printer’s paper option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thin (see
"Opening printing preferences" on page 48).

• An unknown image
repetitively appears on a few
sheets

Your machine is probably being used at an altitude of 1,000 m (3,281 ft) or above.
The high altitude may affect the print quality, such as loose toner or light imaging. Change the altitude setting for your machine (see
"Altitude adjustment" on page 147).

• Loose toner
• Light print or contamination
occurs

6. Troubleshooting

208

Copying problems
Condition

Suggested solutions

Copies are too light or too dark. Adjust the darkness in copy feature to lighten or darken the backgrounds of copies (see "Changing the settings for each copy" on page
52).
If the defect still appears after
cleaning the machine.

set the Copy Feature > Adjust Background > Auto. (see "Menu overview" on page 26).

Smears, lines, marks, or spots
appear on copies.

• If the defects are on the original, adjust darkness in copy feature to lighten the background of your copies.

Copy image is skewed.

• Ensure that the original is aligned with the registration guide.

• If there are no defects on the original, clean the scan unit (see "Cleaning the scan unit" on page 73).

• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 70).
Blank copies print out.

Ensure that the original is face down on the scanner glass or face up in the document feeder.
If these steps do not correct the problem, contact a service representative.

Image rubs off the copy easily.

• Replace the paper in the tray with paper from a new package.
• In high humidity areas, do not leave paper in the machine for extended periods of time.

Frequent copy paper jams
occur.

• Fan the paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if
necessary.
• Ensure that the paper is the proper type and weight (see "Print media specifications" on page 96).
• Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.

Toner cartridge produces fewer
copies than expected before
running out of toner.

• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other
documents that use more toner.
• The scanner lid may be left open while copies are being made.
• Turn the machine off and back on.

6. Troubleshooting

209

Scanning problems
Condition
The scanner does not work.

Suggested solutions
• Make sure that you place the original to be scanned face down on the scanner glass, or face up in the document feeder (see
"Loading originals" on page 43).
• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.
Try lowering the scan resolution rate.
• Check that the machine printer cable is connected properly.
• Make sure that the machine printer cable is not defective. Switch the printer cable with a known good cable. If necessary, replace
the printer cable.
• Check that the scanner is configured correctly. Check scan setting in the SmarThru Office or the application you want to use to make
certain that the scanner job is being sent to the correct port (for example, USB001).

The unit scans very slowly.

• Check if the machine is printing received data. If so, scan the document after the received data has been printed.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned
image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how
to set BIOS, refer to your computer user’s guide.

6. Troubleshooting

210

Scanning problems
Condition
Message appears on your
computer screen:

Suggested solutions
• There may be a copying or printing job in progress. Try your job again when that job is finished.
• The selected port is currently being used. Restart your computer and try again.

• Device can’t be set to the H/W
mode you want.

• The machine printer cable may be improperly connected or the power may be off.

• Port is being used by another
program.

• Ensure that the machine is properly connected and the power is on, then restart your computer.

• Port is disabled.

• The scanner driver is not installed or the operating environment is not set up properly.
• The USB cable may be improperly connected or the power may be off.

• Scanner is busy receiving or
printing data. When the
current job is completed, try
again.
• Invalid handle.
• Scanning has failed.

6. Troubleshooting

211

Faxing problems
Condition

Suggested solutions

The machine is not working,
there is no display, or the
buttons are not working.

• Unplug the power cord and plug it in again.

No dial tone.

• Check that the phone line is properly connected (see "Rear view" on page 17).

• Ensure that there is power being supplied to the electrical outlet.
• Ensure that the power is turned on.

• Check that the phone socket on the wall is working by plugging in another phone.
The numbers stored in memory
do not dial correctly.

Make sure that the numbers are stored in memory correctly. To check that, print an address book list.

The original does not feed into
the machine.

• Make sure that the paper is not wrinkled and you are inserting it in correctly. Check that the original is the right size, not too thick
or thin.
• Make sure that the document feeder is firmly closed.
• The document feeder rubber pad may need to be replaced. Contact a service representative.

Faxes are not received
automatically.

• The receiving mode should be set to fax (see "Changing the receive modes" on page 177).
• Make sure that there is paper in the tray (see "Print media specifications" on page 96).
• Check to see if the display shows any error message. If it does, clear the problem.

The machine does not send.

• Make sure that the original is loaded in the document feeder or on the scanner glass.
• Check the fax machine you are sending to, to see if it can receive your fax.

The incoming fax has blank
spaces or is of poor-quality.

• The fax machine sending you the fax may be faulty.
• A noisy phone line can cause line errors.
• Check your machine by making a copy.
• A toner cartridge has almost reached its estimated cartridge life. Replace the toner cartridge (see "Replacing the toner cartridge"
on page 67).

6. Troubleshooting

212

Faxing problems
Condition

Suggested solutions

Some of the words on an
incoming fax are stretched.

The fax machine sending the fax had a temporary document jam.

There are lines on the originals
you sent.

Check your scan unit for marks and clean it (see "Cleaning the scan unit" on page 73).

The machine dials a number,
but the connection with the
other fax machine fails.

The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other machine operator and
ask them to solve the problem on their side.

Faxes do not store in memory.

There may not be enough memory space to store the fax. If the display indicating the memory status shows, delete any faxes you no
longer need from the memory, and then try to store the fax again. Call for service.

Blank areas appear at the
bottom of each page or on
other pages, with a small strip
of text at the top.

You may have chosen the wrong paper settings in the user option setting. Check the paper size and type again.

6. Troubleshooting

213

Operating system problems
1

Common Windows problems
Condition

Suggested solutions

“File in Use” message appears
during installation.

Exit all software applications. Remove all software from the startup group, then restart Windows. Reinstall the printer driver.

“General Protection Fault”,
“Exception OE”, “Spool 32”, or
“Illegal Operation” messages
appear.

Close all other applications, reboot Windows and try printing again.

“Fail To Print”, “A printer
timeout error occurred”
message appear.

These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in ready
mode or after printing has completed, check the connection and/or whether an error has occurred.

Refer to the Microsoft Windows User’s Guide that came with your computer for further information on Windows error messages.

6. Troubleshooting

214

Operating system problems
2

Common Macintosh problems
Condition
The machine does not print PDF files
correctly. Some parts of graphics, text, or
illustrations are missing.

Suggested solutions
Printing the PDF file as an image may enable the file to print. Turn on Print As Image from the Acrobat printing options.

It will take longer to print when you print a PDF file as an image.

Some letters are not displayed normally
during cover page printing.

Mac OS cannot create the font while printing the cover page. The English alphabet and numbers are displayed normally on
the cover page.

When printing a document in Macintosh
with Acrobat Reader 6.0 or higher, colors
print incorrectly.

Make sure that the resolution setting in your machine driver matches the one in Acrobat Reader.

Refer to the Macintosh User’s Guide that came with your computer for further information on Macintosh error messages.

6. Troubleshooting

215

Operating system problems
3

Common Linux problems
Condition
The machine does not print.

Suggested solutions
• Check if the printer driver is installed in your system. Open Unified Driver Configurator and switch to the Printers tab in the
Printers configuration window to look at the list of available machines. Make sure that your machine is displayed on the list. If
not, open Add new printer wizard to set up your device.
• Check if the machine is started. Open Printers configuration and select your machine from the printers list. Look at the
description in the Selected printer pane. If its status contains Stopped, press the Start button. Normal operation of the machine
should be restored. The “stopped” status might be activated when some problems in printing occur.
• Check if your application has special print options such as “-oraw”. If “-oraw” is specified in the command line parameter, then
remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit the command line parameter in the
command item.

Some color images come out all
black.

This is a known bug in Ghostscript (until GNU Ghostscript version 7.05) when the base color space of the document is indexed color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 7.06 or later. You can find recent Ghostscript versions at
www.ghostscript.com.

Some color images come out in
unexpected color.

This is a known bug in Ghostscript (until GNU Ghostscript version 7.xx) when the base color space of the document is indexed RGB
color space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you
should upgrade Ghostscript on your system to at least GNU Ghostscript version 8.xx or later. You can find recent Ghostscript versions
at www.ghostscript.com.

The machine does not print
whole pages, and output is
printed on half the page.

It is a known problem that occurs when a color machine is used on version 8.51 or earlier of Ghostscript, 64-bit Linux OS, and has been
reported to bugs.ghostscript.com as Ghostscript Bug 688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download
the latest version of AFPL Ghostscript from http://sourceforge.net/projects/ghostscript/ and install it to solve this problem.

6. Troubleshooting

216

Operating system problems
Condition
I cannot scan via Gimp Frontend.

Suggested solutions
Check if Gimp Front-end has Xsane:Device dialog. on the Acquire menu. If not, you should install Xsane plug-in for Gimp on the your
computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detailed information,
refer to the Help for Linux distribution CD or Gimp Front-end application.
If you wish to use another kind of scan application, refer to application’s Help.

“Cannot open port device file”
error message appears when
printing a document.

Avoid changing print job parameters (e.q., via LPR GUI) while a print job is in progress. Known versions of CUPS server break the print
job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks the port
while printing, the abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs. If this situation
occurs, try to release the port by selecting Release port in the Port configuration window.

The machine does not appear
on the scanners list.

• Ensure your machine is attached to your computer, connected properly via the USB port, and is turned on.
• Ensure the scanner driver for your machine is installed in your system. Open Unified Linux Driver configurator, switch to Scanners
configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the
window.
• Ensure the port is not busy. Since functional components of machine (printer and scanner) share the same I/O interface (port), the
situation of simultaneous access of different user applications to the same port is possible. To avoid possible conflicts, only one of
them at a time is allowed to gain control over the device. The other user will encounter “device busy” response. This usually
happens when starting a scan procedure. An appropriate message box appears.
To identify the source of the problem, open the Ports configuration and select the port assigned to your scanner, port's symbol /
dev/mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1, and so on. USB ports start
at /dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane, you can
see if the port is occupied by another application. If this is the case, you should either wait for completion of the current job or
press the Release port button, if you are sure that the present port application is not functioning properly.

The machine does not scan.

• Ensure a document is loaded into the machine, ensure your machine is connected to the computer.
• If there is an I/O error while scanning.

6. Troubleshooting

217

Operating system problems
Refer to the Linux User’s Guide that came with your computer for further information on Linux error messages.

Common PostScript problems
The following situations are PS language specific and may occur when several printer languages are used.
Problem
The PostScript file cannot be
printed

Possible cause
The PostScript driver may not be installed
correctly.

Solution
• Install the PostScript driver (see "Software Installation" on page 110).
• Print a configuration page and verify that the PS version is available for
printing.
• If the problem persists, contact a service representative.

Limit Check Error report prints

The print job was too complex.

You might need to reduce the complexity of the page or install more memory.

A PostScript error page prints

The print job may not be PostScript.

Make sure that the print job is a PostScript job. Check to see whether the software
application expected a setup or PostScript header file to be sent to the machine.

The optional tray is not
selected in the driver

The printer driver has not been configured to
recognize the optional tray.

Open the PostScript driver properties, select the Device Options tab, and set the
tray option.

When printing a document in
Macintosh with Acrobat Reader
6.0 or higher, colors print
incorrectly

The resolution setting in the printer driver may
not be matched with the one in Acrobat Reader.

Make sure that the resolution setting in your printer driver matches the one in
Acrobat Reader.

6. Troubleshooting

218

Glossary
ADF
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well as
mentioned in this user’s guide.

802.11
802.11 is a set of standards for wireless local area network (WLAN)
communication, developed by the IEEE LAN/MAN Standards Committee (IEEE
802).

802.11b/g/n
802.11b/g/n can share same hardware and use the 2.4 GHz band. 802.11b
supports bandwidth up to 11 Mbps, 802.11n supports bandwidth up to 150
Mbps. 802.11b/g/n devices may occasionally suffer interference from
microwave ovens, cordless telephones, and Bluetooth devices.

An Automatic Document Feeder (ADF) is a scanning unit that will automatically
feed an original sheet of paper so that the machine can scan some amount of the
paper at once.

AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Macintosh (1984) and is
now deprecated by Apple in favor of TCP/IP networking.

BIT Depth
A computer graphics term describing the number of bits used to represent the
color of a single pixel in a bitmapped image. Higher color depth gives a broader
range of distinct colors. As the number of bits increases, the number of possible
colors becomes impractically large for a color map. 1-bit color is commonly
called as monochrome or black and white.

Access point
Access Point or Wireless Access Point (AP or WAP) is a device that connects
wireless communication devices together on wireless local area networks
(WLAN), and acts as a central transmitter and receiver of WLAN radio signals.

BMP
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file format
on that platform.

Glossary

220

Glossary
BOOTP

Coverage

Bootstrap Protocol. A network protocol used by a network client to obtain its IP
address automatically. This is usually done in the bootstrap process of
computers or operating systems running on them. The BOOTP servers assign
the IP address from a pool of addresses to each client. BOOTP enables 'diskless
workstation' computers to obtain an IP address prior to loading any advanced
operating system.

It is the printing term used for a toner usage measurement on printing. For
example, 5% coverage means that an A4 sided paper has about 5% image or text
on it. So, if the paper or original has complicated images or lots of text on it, the
coverage will be higher and at the same time, a toner usage will be as much as
the coverage.

CSV
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD
Locking mechanism is also used to hold the CCD module to prevent any damage
when you move the machine.

Comma Separated Values (CSV). A type of file format, CSV is used to exchange
data between disparate applications. The file format, as it is used in Microsoft
Excel, has become a de facto standard throughout the industry, even among
non-Microsoft platforms.

Collation

DADF

Collation is a process of printing a multiple-copy job in sets. When collation is
selected, the device prints an entire set before printing additional copies.

A Duplex Automatic Document Feeder (DADF) is a scanning unit that will
automatically feed and turn over an original sheet of paper so that the machine
can scan on both sides of the paper.

Control Panel
Default
A control panel is a flat, typically vertical, area where control or monitoring
instruments are displayed. They are typically found in front of the machine.

The value or setting that is in effect when taking a printer out of its box state,
reset, or initialized.

Glossary

221

Glossary
DHCP

DPI

A Dynamic Host Configuration Protocol (DHCP) is a client-server networking
protocol. A DHCP server provides configuration parameters specific to the DHCP
client host requesting, generally, information required by the client host to
participate on an IP network. DHCP also provides a mechanism for allocation of
IP addresses to client hosts.

Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and
printing. Generally, higher DPI results in a higher resolution, more visible detail
in the image, and a larger file size.

DIMM

Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company
service which enables a user to use a single telephone line to answer several
different telephone numbers.

Dual Inline Memory Module (DIMM), a small circuit board that holds memory.
DIMM stores all the data within the machine like printing data, received fax data.

DRPD

Duplex
DLNA
The Digital Living Network Alliance (DLNA) is a standard that allows devices on
a home network to share information with each other across the network.

A mechanism that will automatically turn over a sheet of paper so that the
machine can print (or scan) on both sides of the paper. A printer equipped with
a Duplex Unit can print on both sides of paper during one print cycle.

DNS

Duty Cycle

The Domain Name Server (DNS) is a system that stores information associated
with domain names in a distributed database on networks, such as the Internet.

Duty cycle is the page quantity which does not affect printer performance for a
month. Generally the printer has the lifespan limitation such as pages per year.
The lifespan means the average capacity of print-outs, usually within the
warranty period. For example, if the duty cycle is 48,000 pages per month
assuming 20 working days, a printer limits 2,400 pages a day.

Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head that
runs back and forth on the page and prints by impact, striking an ink-soaked
cloth ribbon against the paper, much like a typewriter.

Glossary

222

Glossary
ECM

EtherTalk

Error Correction Mode (ECM) is an optional transmission mode built into Class 1
fax machines or fax modems. It automatically detects and corrects errors in the
fax transmission process that are sometimes caused by telephone line noise.

A suite of protocols developed by Apple Computer for computer networking. It
was included in the original Macintosh (1984) and is now deprecated by Apple
in favor of TCP/IP networking.

Emulation

FDI

Emulation is a technique of one machine obtaining the same results as another.

Foreign Device Interface (FDI) is a card installed inside the machine to allow a
third party device such as a coin operated device or a card reader. Those devices
allow the pay-for-print service on your machine.

An emulator duplicates the functions of one system with a different system, so
that the second system behaves like the first system. Emulation focuses on exact
reproduction of external behavior, which is in contrast to simulation, which
concerns an abstract model of the system being simulated, often considering its
internal state.

Ethernet
Ethernet is a frame-based computer networking technology for local area
networks (LANs). It defines wiring and signaling for the physical layer, and frame
formats and protocols for the media access control (MAC)/data link layer of the
OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most
widespread LAN technology in use during the 1990s to the present.

FTP
A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files
over any network that supports the TCP/IP protocol (such as the Internet or an
intranet).

Fuser Unit
The part of a laser printer that fuses the toner onto the print media. It consists of
a heat roller and a pressure roller. After toner is transferred onto the paper, the
fuser unit applies heat and pressure to ensure that the toner stays on the paper
permanently, which is why paper is warm when it comes out of a laser printer.

Glossary

223

Glossary
Gateway

IEEE

A connection between computer networks, or between a computer network
and a telephone line. It is very popular, as it is a computer or a network that
allows access to another computer or network.

The Institute of Electrical and Electronics Engineers (IEEE) is an international
non-profit, professional organization for the advancement of technology
related to electricity.

Grayscale

IEEE 1284

A shades of gray that represent light and dark portions of an image when color
images are converted to grayscale; colors are represented by various shades of
gray.

The 1284 parallel port standard was developed by the Institute of Electrical and
Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector
type on the end of the parallel cable that attaches to the peripheral (for example,
a printer).

Halftone
Intranet
An image type that simulates grayscale by varying the number of dots. Highly
colored areas consist of a large number of dots, while lighter areas consist of a
smaller number of dots.

Mass storage device (HDD)
Mass storage device (HDD), commonly referred to as a hard drive or hard disk, is
a non-volatile storage device which stores digitally-encoded data on rapidly
rotating platters with magnetic surfaces.

A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of an
organization's information or operations with its employees. Sometimes the
term refers only to the most visible service, the internal website.

IP address
An Internet Protocol (IP) address is a unique number that devices use in order to
identify and communicate with each other on a network utilizing the Internet
Protocol standard.

Glossary

224

Glossary
IPM

ITU-T

The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM
rate indicates the number of single-sided sheets a printer can complete within
one minute.

The International Telecommunication Union is an international organization
established to standardize and regulate international radio and
telecommunications. Its main tasks include standardization, allocation of the
radio spectrum, and organizing interconnection arrangements between
different countries to allow international phone calls. A -T out of ITU-T indicates
telecommunication.

IPP
The Internet Printing Protocol (IPP) defines a standard protocol for printing as
well as managing print jobs, media size, resolution, and so forth. IPP can be used
locally or over the Internet to hundreds of printers, and also supports access
control, authentication, and encryption, making it a much more capable and
secure printing solution than older ones.

ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.

IPX/SPX

JBIG

IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a
networking protocol used by the Novell NetWare operating systems. IPX and
SPX both provide connection services similar to TCP/IP, with the IPX protocol
having similarities to IP, and SPX having similarities to TCP. IPX/SPX was
primarily designed for local area networks (LANs), and is a very efficient protocol
for this purpose (typically its performance exceeds that of TCP/IP on a LAN).

Joint Bi-level Image Experts Group (JBIG) is an image compression standard with
no loss of accuracy or quality, which was designed for compression of binary
images, particularly for faxes, but can also be used on other images.

ISO

JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used standard
method of lossy compression for photographic images. It is the format used for
storing and transmitting photographs on the World Wide Web.

The International Organization for Standardization (ISO) is an international
standard-setting body composed of representatives from national standards
bodies. It produces world-wide industrial and commercial standards.
Glossary

225

Glossary
LDAP

The Lightweight Directory Access Protocol (LDAP) is a networking protocol for
querying and modifying directory services running over TCP/IP.

Modified Huffman (MH) is a compression method for decreasing the amount of
data that needs to be transmitted between the fax machines to transfer the
image recommended by ITU-T T.4. MH is a codebook-based run-length
encoding scheme optimized to efficiently compress white space. As most faxes
consist mostly of white space, this minimizes the transmission time of most
faxes.

LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates the status
of a machine.

MMR
MAC address
Media Access Control (MAC) address is a unique identifier associated with a
network adapter. MAC address is a unique 48-bit identifier usually written as 12
hexadecimal characters grouped in pairs (e. g., 00-00-0c-34-11-4e). This address
is usually hard-coded into a Network Interface Card (NIC) by its manufacturer,
and used as an aid for routers trying to locate machines on large networks.

Modified Modified READ (MMR) is a compression method recommended by ITUT T.6.

Modem
A device that modulates a carrier signal to encode digital information, and also
demodulates such a carrier signal to decode transmitted information.

MFP
MR
Multi Function Peripheral (MFP) is an office machine that includes the following
functionality in one physical body, so as to have a printer, a copier, a fax, a
scanner and etc.

Modified Read (MR) is a compression method recommended by ITU-T T.4. MR
encodes the first scanned line using MH. The next line is compared to the first,
the differences determined, and then the differences are encoded and
transmitted.

Glossary

226

Glossary
NetWare

OSI

A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a PC, and the network
protocols were based on the archetypal Xerox XNS stack. Today NetWare
supports TCP/IP as well as IPX/SPX.

Open Systems Interconnection (OSI) is a model developed by the International
Organization for Standardization (ISO) for communications. OSI offers a
standard, modular approach to network design that divides the required set of
complex functions into manageable, self-contained, functional layers. The layers
are, from top to bottom, Application, Presentation, Session, Transport, Network,
Data Link and Physical.

OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for
print using a laser beam emitted from a laser printer, and it is usually green or
rust colored and has a cylinder shape.
An imaging unit containing a drum slowly wears the drum surface by its usage
in the printer, and it should be replaced appropriately since it gets worn from
contact with the cartridge development brush, cleaning mechanism, and paper.

Originals
The first example of something, such as a document, photograph or text, etc,
which is copied, reproduced or translated to produce others, but which is not
itself copied or derived from something else.

PABX
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.

PCL
Printer Command Language (PCL) is a Page Description Language (PDL)
developed by HP as a printer protocol and has become an industry standard.
Originally developed for early inkjet printers, PCL has been released in varying
levels for thermal, dot matrix printer, and laser printers.

PDF
Portable Document Format (PDF) is a proprietary file format developed by
Adobe Systems for representing two dimensional documents in a device
independent and resolution independent format.

Glossary

227

Glossary
PostScript

Protocol

PostScript (PS) is a page description language and programming language used
primarily in the electronic and desktop publishing areas. - that is run in an
interpreter to generate an image.

A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.

PS
Printer Driver
See PostScript.
A program used to send commands and transfer data from the computer to the
printer.

Print Media
The media like paper, envelopes, labels, and transparencies which can be used
in a printer, a scanner, a fax or, a copier.

PSTN
The Public-Switched Telephone Network (PSTN) is the network of the world's
public circuit-switched telephone networks which, on industrial premises, is
usually routed through the switchboard.

RADIUS
PPM
Pages Per Minute (PPM) is a method of measurement for determining how fast
a printer works, meaning the number of pages a printer can produce in one
minute.

Remote Authentication Dial In User Service (RADIUS) is a protocol for remote
user authentication and accounting. RADIUS enables centralized management
of authentication data such as usernames and passwords using an AAA
(authentication, authorization, and accounting) concept to manage network
access.

PRN file
Resolution
An interface for a device driver, this allows software to interact with the device
driver using standard input/output system calls, which simplifies many tasks.

The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi,
the greater the resolution.

Glossary

228

Glossary
SMB

TCP/IP

Server Message Block (SMB) is a network protocol mainly applied to share files,
printers, serial ports, and miscellaneous communications between nodes on a
network. It also provides an authenticated Inter-process communication
mechanism.

The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of
communications protocols that implement the protocol stack on which the
Internet and most commercial networks run.

TCR
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions
across the Internet. SMTP is a relatively simple, text-based protocol, where one
or more recipients of a message are specified, and then the message text is
transferred. It is a client-server protocol, where the client transmits an email
message to the server.

SSID
Service Set Identifier (SSID) is a name of a wireless local area network (WLAN). All
wireless devices in a WLAN use the same SSID in order to communicate with
each other. The SSIDs are case-sensitive and have a maximum length of 32
characters.

Transmission Confirmation Report (TCR) provides details of each transmission
such as job status, transmission result and number of pages sent. This report can
be set to print after each job or only after failed transmissions.

TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped image
format. TIFF describes image data that typically come from scanners. TIFF
images make use of tags, keywords defining the characteristics of the image that
is included in the file. This flexible and platform-independent format can be
used for pictures that have been made by various image processing
applications.

Toner Cartridge
Subnet Mask
The subnet mask is used in conjunction with the network address to determine
which part of the address is the network address and which part is the host
address.

A kind of bottle or container used in a machine like a printer which contains
toner. Toner is a powder used in laser printers and photocopiers, which forms
the text and images on the printed paper. Toner can be fused by by a
combination of heat/pressure from the fuser, causing it to bind to the fibers in
the paper.
Glossary

229

Glossary
TWAIN

Watermark

An industry standard for scanners and software. By using a TWAIN-compliant
scanner with a TWAIN-compliant program, a scan can be initiated from within
the program. It is an image capture API for Microsoft Windows and Apple
Macintosh operating systems.

A watermark is a recognizable image or pattern in paper that appears lighter
when viewed by transmitted light. Watermarks were first introduced in Bologna,
Italy in 1282; they have been used by papermakers to identify their product, and
also on postage stamps, currency, and other government documents to
discourage counterfeiting.

UNC Path
WEP
Uniform Naming Convention (UNC) is a standard way to access network shares
in Window NT and other Microsoft products. The format of a UNC path is:
\\\\

URL
Uniform Resource Locator (URL) is the global address of documents and
resources on the Internet. The first part of the address indicates what protocol to
use, the second part specifies the IP address or the domain name where the
resource is located.

Wired Equivalent Privacy (WEP) is a security protocol specified in IEEE 802.11 to
provide the same level of security as that of a wired LAN. WEP provides security
by encrypting data over radio so that it is protected as it is transmitted from one
end point to another.

WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is originally
introduced in Windows Me and Windows XP. A scan can be initiated from within
these operating systems by using a WIA-compliant scanner.

USB
WPA
Universal Serial Bus (USB) is a standard that was developed by the USB
Implementers Forum, Inc., to connect computers and peripherals. Unlike the
parallel port, USB is designed to concurrently connect a single computer USB
port to multiple peripherals.

Wi-Fi Protected Access (WPA) is a class of systems to secure wireless (Wi-Fi)
computer networks, which was created to improve upon the security features of
WEP.

Glossary

230

Glossary
WPA-PSK
WPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or
home users. A shared key, or password, is configured in the wireless access point
(WAP) and any wireless laptop or desktop devices. WPA-PSK generates a unique
key for each session between a wireless client and the associated WAP for more
advanced security.

WPS
The Wi-Fi Protected Setup (WPS) is a standard for establishing a wireless home
network. If your wireless access point supports WPS, you can configure the
wireless network connection easily without a computer.

XPS
XML Paper Specification (XPS) is a specification for a Page Description Language
(PDL) and a new document format, which has benefits for portable document
and electronic document, developed by Microsoft. It is an XML-based
specification, based on a new print path and a vector-based deviceindependent document format.

Glossary

231

copy button

address book

copying

editing

149

group editing

150

group registering

150

registering

149

using

149

address book setup

149

AirPrint

129

basic copying

reducing or enlarging copies

D
tray setting

Dell Printer Status

42
189

Unix

123

eco printing

cleaning

delaying a fax transmission

174

forwarding a received fax to another
destination

176

137

printing faxes on both sides of the paper
180
Printing sent fax report automatically 180
receiving a fax in the computer

176

receiving faxes in memory

180

receiving in Answering Machine mode 178

177

general setup

default settings

152

changing the receive modes

forwarding a sent fax to another destination
175

driver installation

authorized users
registering

receiving in DRPD mode

179

receiving in Fax mode

178

Embedded Web Service

184

receiving in secure mode

179

entering character

148

receiving in Tel mode

178

pickup roller

error message

receiving with ext. telephone

178

scan unit

redialing the last number

172

sending a fax in the computer

173

sending a priority fax

175

inside

outside

cleaning a machine

control panel

favorites settings, for printing

convention

fax

copy
general setup

133

fax feature

adding documents to a reserved fax

174

automatic redialing

172

canceling a reserved fax job

175

172

fax sending
multi sending

faxing
197

adjusting darkness

adjusting resolution

preparing to fax

receiving in Fax mode

features
machine features

5
130

print media feature

firmware update utility

182

front view

G
general icons

general settings

140

glossary

220

I
id copy

ID copy button

LCD display

machine information

browsing the machine status 133, 136, 137,
143

Linux
common Linux problems

machine status

133, 136, 137, 143

common Macintosh problems

216

driver installation for network connected
122

driver installation for network connected
121

driver installation for USB cable connected
113

driver installation for USB cable connected
111

driver reinstallation for USB cable connected
114

driver reinstallation for USB cable connected
112

printer properties

162

printing

159

printing

161

scanning

169

scanning

170

system requirements

100

system requirements

101

using SetIP

118

unifled driver configurator

191

using SetIP

119

linux scanning

170

clearing original document

paper in the tray1

clearing paper

special media

tips for avoiding paper jams

loading originals

macintosh scanning

169

manual feeder/multi-purpose tray
loading

menu overview

paper in manual feeder/multi-purpose tray
35

jam

machine setup
Macintosh

217

133, 136, 137, 143

35
26

multi-purpose tray
tips on using

using special media

43
198

Printing

network

placing a machine

printing

driver installation
Linux
Macintosh
UNIX
Windows

122
121
123
120

general setup

145

installing environment

101

introducing network programs

116

IPv6 configuration

126

SetIP program
wired network setup

adjusting the altitude

117, 118, 119
117

n-up printing
Macintosh

160

O
on hook dial button

optional tray
loading paper

postScript driver
troubleshooting

preparing originals type

overlay printing

general setup

158

delete

159

42
132

print media

changing the default print settings

153

Linux

161

Macintosh

159

multiple pages on one sheet of paper
160
Macintosh
printing a document
Windows

printing to a file

154

card stock

setting as a default machine

153

envelope

UNIX

163

labels

output support

preprinted paper

setting the paper size

setting the paper type

special media

transparency

39
132

print resolution set
Linux

create

219

print menu
34

147

161

printer preferences
Linux

162

printing a document
Linux

161

Macintosh

159

UNIX

163

printing feature

153

problem
operating system problems

215

problems
copying problems

210

faxing problems

213

paper feeding problems

196

power problems

197
199

printing problems

198

Macintosh scanning

printing quality problems

202

scanning problems

211

R
rear view

redial/pause button

reports
machine information 133, 137, 138, 139,
140,
143
59

non-Dell and refilled

Scanning from image editing program 166

redistributing toner

Scanning from network connected machine
166

replacing the cartridge

storing

Scanning using the WIA driver

167

Scanning with SmarThru Office

168

adjusting the width and length

SetIP program

117

changing the tray size

SmarThru Office

168

Special features

146

loading paper in manual
feeder/multi-purpose tray

setting the paper size and type

specifications

print media

resolution
faxing

169

status

safety

understanding the status LED

available supplies

estimated toner cartridge life

information

monitoring the supplies life

symbols

ordering

Scan Assitant

167

replacing toner cartridge

scan feature

165

Scanning
Scanning with Dell Scan Assitant

167

Supplies Ordering Utility

183

driver installation for network connected
123
printing

165

estimated life

Linux scanning

170

handling instructions

163

Unix
system requirements

100

USB cable
driver reinstallation

basic information

UNIX

driver installation

toner cartridge

scanning

supplies

tray

using help

22, 24, 111, 113
112, 114
49, 160

200

W
watermark
create

157

delete

157

edit

157

Windows
common Windows problems

215

driver installation for network connected
120
driver installation for USB cable connected
22,
24
system requirements
using SetIP

99
117

201

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Publishdate                     : 2012-06-27 00:00:00
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Dell B1265Dnf Mono Laser Printer Mfp Users Manual User's Guide

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