Dell B1163w User's Guide User Manual En Us
Dell-B1163-W-Multifunction-Mono-Laser-Printer-Users-Manual-113479 dell-b1163-w-multifunction-mono-laser-printer-users-manual-113479
User Manual: Dell dell-b1163w User's Guide
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BASIC
User’s Guide
Dell B1163/B1163w
BASIC
User’s Guide
This guide provides information concerning installation, basic operation and
troubleshooting on windows.
ADVANCED
This guide provides information about installation, advanced configuration, operation and
troubleshooting on various OS environments.
Some features may not be available depending on models or countries.
2
BASIC
1. Introduction
Key benefits 5
Features by models 7
Useful to know 9
About this user’s guide 10
Safety information 11
Machine overview 16
Control panel overview 19
Turning the machine ON 21
Installing the driver locally 22
Reinstalling the driver 24
2. Basic Setup
Media and tray 26
Basic printing 36
Basic copying 41
Basic scanning 43
3. Maintenance
Ordering supplies and accessories 45
Available supplies 46
Available maintenance parts 47
Installing accessories 48
Storing the toner cartridge 49
Redistributing toner 51
Replacing the toner cartridge 53
Cleaning the machine 55
Tips for moving & storing your machine 61
4. Troubleshooting
Tips for avoiding paper jams 63
Clearing paper jams 64
Understanding the status LED 68
1. Introduction
This chapter provides information you need to know before using the machine.
•Key benefits 5
• Features by models 7
• Useful to know 9
• About this user’s guide 10
• Safety information 11
• Machine overview 16
• Control panel overview 19
• Turning the machine ON 21
• Installing the driver locally 22
• Reinstalling the driver 24
Key benefits
Environmentally friendly
• To save toner and paper, this machine supports Eco feature (see "Eco
printing" on page 39).
• To save paper, you can print multiple pages on one single sheet of paper
(see "Using advanced print features" on page 136).
• To save paper, you can print on both sides of the paper (double-sided
printing) (Manual) (see "Using advanced print features" on page 136).
• To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.
• We recommend using recycled paper for saving energy.
Fast high resolution printing
• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.
• Fast, on-demand printing.
- For single-side printing, 20 ppm (A4) or 21 ppm (Letter).
Convenience
• Dell Printer Manager and Printing Status is a program that monitors and
informs you of the machine’s status and allows you to customize the
machine’s settings (see "Using Dell Printer Status" on page 163).
• Dell Scan Assistant is an application to help users scan, compile, and save
documents in multiple formats, including .epub format. These documents
can be shared via social networking sites.
• You can access Dell Support at www.dell.com or www.dell.com/support.
Select your region on the WELCOME TO DELL SUPPORT page, and fill in the
requested details to access help tools and information.
Wide range of functionality and application support
• Supports various paper sizes (see "Print media specifications" on page 73).
• Print watermark: You can customize your documents with words, such as
“Confidential” (see "Using advanced print features" on page 136).
Key benefits
• Print posters: The text and pictures of each page of your document are
magnified and printed across the multiple sheets of paper and can then be
taped together to form a poster (see "Using advanced print features" on
page 136).
• You can print in various operating systems (see "System requirements" on
page 76).
AirPrint
• AirPrint allows you to wirelessly print directly from iPhone, iPad and iPod
touch running iOS 4.2 or later.
Supports various wireless network setting method
• Using the WPS (Wi-Fi Protected Setup™) button
- You can easily connect to a wireless network using the WPS button on
the machine and the access point (a wireless router).
•Using the USB cable
- You can connect and set various wireless network settings using a USB
cable.
• Using the Wi-Fi Direct
- You can conveniently print from your mobile device using the Wi-Fi or
Wi-Fi Direct feature.
See "Introducing wireless set up methods" on page 109.
Features by models
Some features and optional goods may not be available depending on
model or country.
Operating System
(●: Included, Blank: Not available)
Software
(●: Included, Blank: Not available)
Operating System B1163 B1163w
Windows ● ●
Mac ● ●
Linux ● ●
Software B1163 B1163w
SPL printer driver ● ●
XPS printer driver ● ●
Dell Printer Manager Scan to PC settings ● ●
Device Settings ● ●
Dell Scan Assistant ● ●
Dell Printer Status ● ●
Features by models
Variety feature
(●: Included, Blank: Not available)
Features B1163 B1163w
Hi-Speed USB 2.0 ● ●
Network Interface 802.11b/g/n wireless
LANa
a. Depending on your country, wireless LAN card may not be available. For some counties,
only 802.11 b/g can be applied. Contact your local Dell dealer or the retailer where you
bought your machine.
●
Eco printing (Control panel) ● ●
Duplex (2-sided) printing (Manual)b
b. Windows only.
● ●
Scan Scan to PC ● ●
PaperPort
14 (found in CD2)
(excluding China)
● ●
Copy
(see "Basic
copying" on
page 41)
ID card copying ● ●
Reduced or enlarged
copying
● ●
Adjust background ● ●
Useful to know
The machine does not print.
• Open the print queue list and remove the document from the
list (see "Canceling a print job" on page 37).
• Remove the driver and install it again (see "Installing the driver
locally" on page 22).
• Select your machine as your default machine in your Windows
(see "Setting your machine as a default machine" on page 135).
Where can I purchase accessories or supplies?
• Inquire at a Dell distributor or your retailer.
• Visit www.dell.com/supplies. Select your country/region to
view product service information.
The status LED flashes or remains constantly on.
• Turn the product off and on again.
• Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the status LED"
on page 68).
A paper jam has occurred.
• Open and close the scan unit (see "Front view" on page 17).
• Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly (see "Clearing paper
jams" on page 64).
Printouts are blurry.
• The toner level might be low or uneven. Shake the toner
cartridge (see "Redistributing toner" on page 51).
• Try a different print resolution setting (see "Opening printing
preferences" on page 37).
• Replace the toner cartridge (see "Replacing the toner
cartridge" on page 53).
Where can I download the machine’s driver?
• You can get help, support application, machine drivers,
manuals, and order information from the Dell website,
www.dell.com > find your product > Support or Downloads.
10
1. Introduction
About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
• Read the safety information before using the machine.
• If you have a problem using the machine, refer to the troubleshooting
chapter.
• Terms used in this user’s guide are explained in the glossary chapter.
• All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.
• The screenshots in this administrator’s guide may differ from your machine
depending on the machine’s firmware/driver version.
• The procedures in this user’s guide are mainly based on Windows 7.
1
Conventions
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
• Machine refers to printer or MFP.
2
General icons
Icon Text Description
Caution Gives users information to protect the machine from
possible mechanical damage or malfunction.
Note Provides additional information or detailed
specification of the machine function and feature.
11
1. Introduction
Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.
3
Important safety symbols
Explanation of all icons and signs used in this chapter
4
Operating environment
Warning
Warning Hazards or unsafe practices that may result in severe
personal injury or death.
Caution Hazards or unsafe practices that may result in minor
personal injury or property damage.
Do not attempt.
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.
This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
• If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor.Immediately turn off
the power switch and unplug the machine.
• The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.
Safety information
12
1. Introduction
Caution
5
Operating method
Caution
During an electrical storm or for a period of non-operation,
remove the power plug from the electrical outlet.
This could result in electric shock or fire.
Be careful, the paper output area is hot.
Burns could occur.
If the machine has been dropped, or if the cabinet appears
damaged, unplug the machine from all interface connections and
request assistance from qualified service personnel.
Otherwise, this could result in electric shock or fire.
If the machine does not operate properly after these instructions
have been followed, unplug the machine from all interface
connections and request assistance from qualified service
personnel.
Otherwise, this could result in electric shock or fire.
If the plug does not easily enter the electrical outlet, do not
attempt to force it in.
Call an electrician to change the electrical outlet, or this could
result in electric shock.
Do not allow pets to chew on the AC power, telephone or PC
interface cords.
This could result in electric shock or fire and/or injury to your pet.
Do not forcefully pull the paper out during printing.
It can cause damage to the machine.
Be careful not to put your hand between the machine and paper
tray.
You may get injured.
Be care when replacing paper or removing jammed paper.
New paper has sharp edges and can cause painful cuts.
When printing large quantities, the bottom part of the paper
output area may get hot. Do not allow children to touch.
Burns can occur.
When removing jammed paper, do not use tweezers or sharp metal
objects.
It can damage the machine.
Do not allow too many papers to stack up in the paper output tray.
It can damage the machine.
Safety information
13
1. Introduction
6
Installation / Moving
Warning
Caution
Do not block or push objects into the ventilation opening.
This could result in elevated component temperatures which can
cause damage or fire.
Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation
exposure.
This machine's power reception device is the power cord.
To switch off the power supply, remove the power cord from the
electrical outlet.
Do not place the machine in an area with dust, humidity, or water
leaks.
This could result in electric shock or fire.
Before moving the machine, turn the power off and disconnect all
cords. The information below are only suggestions based on the
units weight.If you have a medical condition that prevents you
from lifting, do not lift the machine. Ask for help, and always use
the appropriate amount of people to lift the device safety.
Then lift the machine:
• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.
• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift
with 2 people.
• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or
more people.
The machine could fall, causing injury or machine damage.
Choose a flat surface with enough space for ventilation to place
the machine. Also consider the space required to open the cover
and trays.
The place should be well-ventilated and be far from direct light,
heat, and humidity.
When using the machine for a long period of time or printing a
large number of pages in a non-ventilated space, it could pollute
the air and be harmful to your health. Place the machine in a well-
ventilated space or open a window to circulate the air periodically.
Do not place the machine on an unstable surface.
The machine could fall, causing injury or machine damage.
Safety information
14
1. Introduction
7
Maintenance / Checking
Caution
Use only No.26 AWGa or larger, telephone line cord, if necessary.
Otherwise, it can cause damage to the machine.
Make sure you plug the power cord into a grounded electrical
outlet.
Otherwise, this could result in electric shock or fire.
Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2 meters (6
feet) with a 110V machine, then the gauge should be 16 AWG or
larger.
Otherwise, it can cause damage to the machine, and could result
in electric shock or fire.
Do not put a cover over the machine or place it in an airtight
location, such as a closet.
If the machine is not well-ventilated, this could result in fire.
Do not overload wall outlets and extension cords.
This can diminish performance, and could result in electric shock
or fire.
The machine should be connected to the power level which is
specified on the label.
If you are unsure and want to check the power level you are using,
contact the electrical utility company.
a. AWG: American Wire Gauge
Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.
This could result in electric shock or fire.
When you are working inside the machine replacing supplies or
cleaning the inside, do not operate the machine.
You could get injured.
Keep cleaning supplies away from children.
Children could get hurt.
Do not disassemble, repair or rebuild the machine by yourself.
It can damage the machine. Call a certified technician when the
machine needs repairing.
To clean and operate the machine, strictly follow the user's guide
provided with the machine.
Otherwise, you could damage the machine.
Safety information
15
1. Introduction
8
Supply usage
Caution
Keep the power cable and the contact surface of the plug clean
from dust or water.
Otherwise, this could result in electric shock or fire.
• Do not remove any covers or guards that are fastened with
screws.
• Fuser units should only be repaired by a certified service
technician. Repair by non-certified technicians could result in
fire or electric shock.
• The machine should only be repaired by a Dell service
technician.
Do not disassemble the toner cartridge.
Toner dust can be dangerous if inhaled or ingested.
Do not burn any of the supplies such as toner cartridge or fuser
unit.
This could cause an explosion or uncontrollable fire.
When storing supplies such as toner cartridges, keep them away
from children.
Toner dust can be dangerous if inhaled or ingested.
Using recycled supplies, such as toner, can cause damage to the
machine.
In case of damage due to the use of recycled supplies, a service
fee will be charged.
For supplies that contain toner dust (toner cartridge, waste toner
bottle, imaging unit, etc.) follow the instructions below.
• When disposing of the supplies, follow the instructions for
disposal. Refer to the reseller for disposal instructions.
• Do not wash the supplies.
• Do not reuse the waste toner bottle.
If you do not follow the instructions above, it may cause machine
malfunction and environmental pollution. The warranty does not
cover damages caused by a user's carelessness.
When toner gets on your clothing, do not use hot water to wash
it.
Hot water sets toner into fabric. Use cold water.
When changing the toner cartridge or removing jammed paper,
be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous if inhaled or ingested.
16
1. Introduction
Machine overview
9
Accessories
Power cord Quick installation guide
Software CDa
a. The software CD contains the print drivers, user’s guide, and software applications.
Misc. accessoriesb
b. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.
Machine overview
17
1. Introduction
10
Front view
• This illustration may differ from your machine depending on your model.
There are various types of machine.
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
1 Scanner lid 7 Output tray
2 Control panel 8 Scanner glass
3Handle 9Scan unita b
7
6
1
2
5
4
8
9
10
11
3
4 Tray 10 Inner cover
5 Tray handle 11 Toner cartridge
6 Output support
a. Close the scanner lid before opening the scan unit.
b. Be careful not to pinch your fingers.
Machine overview
18
1. Introduction
11
Rear view
• This illustration may differ from your machine depending on your model.
There are various types of machine.
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
1 USB 2.0 port 2 Power receptacle
1
2
19
1. Introduction
Control panel overview
1
Eco
Turn into eco mode to reduce toner consumption and
paper usage when pc-printing only (see "Eco printing"
on page 39).
12
13
2 Power
Savera
Switches to Power save mode.
WPSb
Configures the wireless network connection easily
without a computer (see "Using the WPS button" on
page 110).
3Scan to Sends scanned data (see "Basic Scanning" on page 43).
4
ID Copy
Allows you to copy both sides of an ID card like a driver’s
license on a single side of paper (see "ID card copying"
on page 41).
5
Power
Turns the power on or off, or wakes up the machine from
the power save mode. If you need to turn the machine
off, press this button for more than three seconds.
6
Front LED
When the LED lights on, place the front side of an ID card
facing down on the scanner glass (see "ID card copying"
on page 41).
7
Back LED
When the LED lights on, place the back side of an ID card
facing down on the scanner glass (see "ID card copying"
on page 41).
Control panel overview
20
1. Introduction
12
Adjusting the control panel
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 17).
8
Stop/
Clear
Stops an operation at any time and there are more
functions.
•Cancels the current job.
•Prints configuration report: Press and hold this
button for about 2 seconds until the status LED blinks
slowly, and release.
•Supplied Information report: Press and hold this
button for about 6 seconds and release.
• Network configuration reportb: Press and hold this
button for about 4 seconds until the status LED blinks
fast, and release.
9
+/- Buttons
Allows you to increase/decrease the number of pages to
copy. You can determine the number of copies (up to 99
copies) to copy by pressing the +/- buttons. The default
value is 1.
• If you press the +/- buttons, the number of copies will
increase/decrease by one.
• If you press and hold the +/- buttons, the number of
copies will increase/decrease by ten.
10 Start Starts a job.
11 Status LED Indicates the status of your machine (see
"Understanding the status LED" on page 68).
12 Toner LED Shows the status of the toner (see "Understanding the
status LED" on page 68).
13 Display screen Shows the number of pages you want to copy.
a. B1163 only.
b. B1163w only.
21
1. Introduction
Turning the machine ON
1Connect the machine to the electricity supply first.
Turn the switch on if the machine has a power switch.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 17).
2 Press (Power) button on the control panel.
If you want to turn the power off, press and hold (Power) button for
about 3 seconds.
22
1. Introduction
Installing the driver locally
A locally connected machine is a machine directly attached to your computer
using the cable.
• If you are a Mac or Linux operating systems user, refer to the "Installation
for Mac" on page 97 or "Installation for Linux" on page 99.
• The installation window in this User’s Guide may differ depending on the
machine and interface in use.
• Only use a USB cable no longer than 3 meters (118 inches).
13
Windows
1Make sure that the machine is connected to your computer and
powered on.
If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.
2 Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
• For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
3 Click New Printer.
(B1163)
Installing the driver locally
23
1. Introduction
(B1163w)
4 Choose USB. (B1163w only)
5 Follow the instructions on the installation window.
From the Windows 8 Start Screen
• If you install the driver using the supplied software CD, V4 driver is not
installed. If you want to use the V4 driver in the Desktop screen, you can
download from the Dell website (www.dell.com/support).
• If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
1Make sure that your computer is connected to the Internet and powered
on.
2 Make sure that the machine is powered on.
3 Connect the computer and the machine with a USB cable.
The driver is automatically installed from the Windows Update.
24
1. Introduction
Reinstalling the driver
If the printer driver does not work properly, follow the steps below to reinstall
the driver.
14
Windows
1From the Start menu, select Programs or All Programs > Dell Printers
> your printer driver name > Uninstall.
• For Windows 8,
1 From Charms, select Search > Apps.
2 Search and click Control Panel.
3 Click Programs and Features.
4 Right-click the driver you want to uninstall and select Uninstall.
2 Follow the instructions in the installation window.
3 Insert the software CD into your CD/DVD drive and install the driver
again (see "Installing the driver locally" on page 22).
From the Windows 8 Start Screen
1Make sure that the machine is connected to your computer and
powered on.
2 Click on the Uninstall Dell Printer Software tile in the Start screen.
3 Follow the instructions in the window.
• If you cannot find a Dell Printer Software tile, uninstall from the desktop
screen mode.
• If you want to uninstall Dell’s printer management tools, from the Start
screen, right-click the app > Uninstall > right-click the program you
want to delete > Uninstall and follow the instruction in the window.
26
2. Basic Setup
Media and tray
This chapter provides information on how to load print media into your
machine.
• Using print media that does not meet these specifications may cause
problems or require repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
• Make sure not to use the inkjet photo paper with this machine. It could
cause damage to the machine.
• Using inflammable print media can cause a fire.
• Use designated print media (see "Print media specifications" on page 73).
The use of inflammable media or foreign materials left in the printer may
lead to overheating of the unit and, in rare cases may cause a fire.
1
Tray overview
To change the size, you need to adjust the paper guides.
1Paper width guide
2Tray
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 17).
If you do not adjust the guide, it may cause paper registration, image skew,
or jamming of the paper.
1
2
Media and tray
27
2. Basic Setup
2
Loading paper in the tray
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 17).
1Open the tray and then adjust the tray size to the media size you are
loading (see "Tray overview" on page 26).
2 Flex or fan the edge of the paper stack to separate the pages before
loading papers.
3 Place the paper with the side you want to print facing up.
1
2
Media and tray
28
2. Basic Setup
• Do not push the paper width guide too far causing the media to warp.
• Do not use a paper with a leading-edge curl, it may cause a paper jam or
the paper can be wrinkled.
• If you do not adjust the paper width guide, it may cause paper jams.
4 Squeeze the paper width guide and slide it to the edge of the paper stack
without causing it to bend.
5 When you print a document, set the paper type and size for the tray.
The settings made from the machine driver override the settings on the
control panel.
a To print in application, open an application and start the print menu.
b Open Printing Preferences (see "Opening printing preferences" on
page 37).
c Press the Paper tab in Printing Preferences, and select an appropriate
paper type.
For example, if you want to use a label, set the paper type to Label.
d Select Auto Select (or Manual Feeder) in paper source, then press OK.
e Start printing in application.
Media and tray
29
2. Basic Setup
3
Manual feeding in the tray
The tray can hold special sizes and types of print material, such as postcards,
note cards, and envelopes (see "Print media specifications" on page 73).
To manually feed paper in the tray, see "Loading paper in the tray" on page 27
Tips on using the manual feeding in tray
•If you select Paper > Source > Manual Feeder from your printer driver,
you need to press OK each time you print a page.
• Load only one type, size and weight of print media at a time in the tray.
• To prevent paper jams, do not add paper while printing when there is still
paper in the tray.
• Print media should be loaded face up with the top edge going into the
tray first and be placed in the center of the tray.
• To ensure printing quality and to prevent paper jams, only load the
available paper (see "Print media specifications" on page 73).
• Flatten any curl on postcards, envelopes, and labels before loading them
into the in the tray.
• When printing on special media, you must follow the loading guidelines
(see "Printing on special media" on page 29).
4
Printing on special media
The table below shows the special media usable in tray.
The media is also shown in the Printing Preferences. To get the highest
printing quality, select the proper media type from the Printing preferences
window > Paper tab > Paper Type (see "Opening printing preferences" on page
37).
For example, if you want to print on labels, select Labels for Paper Type.
• When using special media, we recommend you feed one sheet at a time
(see "Print media specifications" on page 73).
• Illustrations on this user’s guide may differ from your machine
depending on its options or models. Check your machine type (see
"Front view" on page 17).
Media and tray
30
2. Basic Setup
To see for paper weights for each sheet, refer to "Print media specifications" on
page 73.
(●: Supported, Blank: Not supported)
Envelope
Printing successfully on envelopes depends upon the quality of the envelopes.
To print an envelope, place it as shown in the following figure.
• When selecting envelopes, consider the following factors:
-Weight: should not exceed 90 g/m2 otherwise; jams may occur.
-Construction: should lie flat with less than 6 mm curl and should not
contain air.
-Condition: should not be wrinkled, nicked, nor damaged.
-Temperature: should resist the heat and pressure of the machine
during operation.
• Use only well-constructed envelopes with sharp and well-creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows, coated lining, self-
adhesive seals, or other synthetic materials.
Types Traya
a. The available paper types for manual feeding in the tray.
Plain ●
Thick ●
Thin ●
Bond ●
Color ●
CardStock ●
Labels ●
Envelope ●
Preprinted ●
Cotton ●
Recycled ●
Archive ●
Media and tray
31
2. Basic Setup
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope extends all the way to the
corner of the envelope.
1Acceptable
2Unacceptable
• Envelopes with a peel-off adhesive strip or with more than one flap that
folds over to seal must use adhesives compatible with the machine’s fusing
temperature for 0.1 second about 170°C (338 °F). The extra flaps and strips
might cause wrinkling, creasing, or jams, and may even damage the fuser.
• For the best print quality, position margins no closer than 15 mm from the
edges of the envelope.
• Avoid printing over the area where the envelope’s seams meet.
Labels
To avoid damaging the machine, use only labels designed for use in laser
printers.
• When selecting labels, consider the following factors:
-Adhesives: Should be stable at your machine’s fusing temperature
about 170°C (338°F).
-Arrangement: Only use labels with no exposed backing between them.
Labels can peel off sheets that have spaces between the labels, causing
serious jams.
-Curl: Must lie flat with no more than 13 mm of curl in any direction.
-Condition: Do not use labels with wrinkles, bubbles, or other
indications of separation.
• Make sure that there is no exposed adhesive material between labels.
Exposed areas can cause labels to peel off during printing, which can cause
paper jams. Exposed adhesive can also cause damage to machine
components.
Media and tray
32
2. Basic Setup
• Do not run a sheet of labels through the machine more than once. The
adhesive backing is designed for only a single pass through the machine.
• Do not use labels that are separating from the backing sheet or are wrinkled,
bubbled, or otherwise damaged.
Card stock/ Custom-sized paper
• In the software application, set the margins to at least 6.4 mm (0.25 inches)
away from the edges of the material.
Preprinted paper
When loading preprinted paper, the printed side should be facing up with an
uncurled edge at the front. If you experience problems with paper feeding, turn
the paper around. Note that print quality is not guaranteed.
• Must be printed with heat-resistant ink that will not melt, vaporize, or
release hazardous emissions when subjected to the machine’s fusing
temperature for 0.1 second (about 170°C (338°F)).
• Preprinted paper ink must be non-flammable and should not adversely
affect machine rollers.
• Before you load preprinted paper, verify that the ink on the paper is dry.
During the fusing process, wet ink can come off preprinted paper, reducing
print quality.
Media and tray
33
2. Basic Setup
5
Using the output support
The surface of the output tray may become hot if you print a large number
of pages at once. Make sure that you do not touch the surface, and do not
allow children near it.
The printed pages stack on the output support, and the output support will help
the printed pages to align. The printer sends output to the output tray by
default.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 17).
6
Preparing originals
• Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than
216 x 356 mm (8.5 x 14 inches).
• Do not attempt to load the following paper in order to prevent paper jam,
low print quality and machine damage.
- Carbon-paper or carbon-backed paper
- Coated paper
- Onion skin or thin paper
- Wrinkled or creased paper
- Curled or rolled paper
- Torn paper
• Remove all staples and paper clips before loading.
• Make sure any glue, ink, or correction fluid on the paper is completely dry
before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents with other
unusual characteristics.
Media and tray
34
2. Basic Setup
7
Loading originals
You can use the scanner glass to load an original for copying and scanning.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 17).
On the scanner glass
Using the scanner glass, you can copy or scan originals. You can get the best
scan quality, especially for colored or gray-scaled images.
1Lift and open the scanner lid.
Media and tray
35
2. Basic Setup
2 Place the original face down on the scanner glass. Align it with the
registration guide at the top left corner of the glass.
3 Close the scanner lid.
• Leaving the scanner lid open while copying may affect copy quality and
toner consumption.
• Dust on the scanner glass may cause black spots on the printout. Always
keep it clean (see "Cleaning the machine" on page 55).
• If you are copying a page from a book or magazine, lift the scanner lid
until its hinges are caught by the stopper and then close the lid. If the
book or magazine is thicker than 30 mm, start copying with the scanner
lid open.
• Be careful not to break the scanner glass. You may get hurt.
• Do not put hands while closing the scanner lid. The scanner lid may fall
on your hands and get hurt.
• Do not look the light from inside of the scanner while copying or
scanning. It is harmful to eyes.
36
2. Basic Setup
Basic printing
For special printing features, refer to the Advanced Guide (see "Using
advanced print features" on page 136).
8
Printing
• If you are a Mac or Linux operating systems user, refer to the Advanced
Guide (see "Mac printing" on page 144 or "Linux printing" on page 146).
• For Windows 8 user, see "Basic printing" on page 36.
The following Printing Preferences window is for Notepad in Windows 7.
1Open the document you want to print.
2 Select Print from the File menu.
3 Select your machine from the Find Printer list.
4 The basic print settings including the number of copies and print range
are selected within the Print window.
To take advantage of the advanced printing features, click Properties or
Preferences from the Print window (see "Opening printing preferences" on
page 37).
5 To start the print job, click OK or Print in the Print window.
Basic printing
37
2. Basic Setup
9
Canceling a print job
If the print job is waiting in the print queue or print spooler, cancel the job as
follows:
• You can access this window by simply double-clicking the machine icon
( ) in the Windows task bar.
• You can also cancel the current job by pressing (Stop/Clear) on the
control panel.
10
Opening printing preferences
• The Printing Preferences window that appears in this user’s guide may
differ depending on the machine in use.
• When you select an option in Printing Preferences, you may see a
warning mark or . An mark means you can select that certain
option but it is not recommended, and an mark means you cannot
select that option due to the machine’s setting or environment.
1Open the document you want to print.
2 Select Print from the file menu. The Print window appears.
3 Select your machine from the Find Printer.
Basic printing
38
2. Basic Setup
4 Click Properties or Preferences.
You can check the machine’s current status pressing the Printer Status
button (see "Using Dell Printer Status" on page 163).
Customize Print Preferences
The Presets option, which is visible on each preferences tab except for the Dell
tab, allows you to save the current preferences for future use.
To save a Presets item, follow these steps:
1Change the settings as needed on each tab.
2 Enter a name for the item in the Presets input box.
3 Click (Add). When you save Presets, all current driver settings are
saved.
Basic printing
39
2. Basic Setup
Select more options and click (Update), settings will be added to the
Presets you made. To use a saved setting, select it from the Presets drop-
down list. The machine is now set to print according to the settings you
have selected.To delete saved settings, select it from the Presets drop-
down list and click (Delete).
You can also restore the printer driver’s default settings by selecting
Default Preset from the Presets drop-down list.
11
Using help
Click the option you want to know on the Printing Preferences window and
press F1 on your keyboard.
12
Eco printing
The Eco function cuts toner consumption and paper usage. The Eco function
allows you to save print resources and lead you to eco-friendly printing.
If you press the Eco button from the control panel, eco mode is enabled. The
default setting of Eco mode is Multiple Pages per Side (2) and Toner Save.
Setting eco mode on the driver
Open the Eco tab to set Eco mode. When you see the eco image ( ), that
means the eco mode is currently enabled.
Eco options
•Printer Default: Follows the settings from the machine's control panel.
•None: Disables Eco mode.
•Eco Printing: Enables eco mode. Activate the various Eco items you want to
use.
•Password: If the administrator fixed to enable the Eco mode, you have to
enter the password to change the status.
Basic printing
40
2. Basic Setup
Result simulator
Result Simulator shows the results of reduced emission of carbon dioxide, used
electricity, and the amount of saved paper in accordance with the settings you
selected.
• The results are calculated on the basis that the total number of printed
paper is one hundred without a blank page when the Eco mode is disabled.
• Refers to the calculation coefficient about CO2, energy, and paper from IEA,
the index of Ministry of Internal Affairs and Communication of Japan and
www.remanufacturing.org.uk. Each model has a different index.
• The power consumption in printing mode refers to the average printing
power consumption of this machine.
• The actual amount displayed is only an estimate as the actual amount may
differ depending on the operating system used, computing performance,
application software, connection method, media type [thickness], media
size, job complexity, etc.
41
2. Basic Setup
Basic copying
13
Basic copy
1Place a single document face down on the document glass (see "Loading
originals" on page 34).
2 If you want to customize the copy settings such as Reduce/Enlarge,
Darkness, Contrast or Original Type, from Dell Printer Manager, click
the Device Setting tab > Copy tab (see "Using Dell Printer Manager" on
page 160).
3 Enter the number of copies using “+” or “-” button, if necessary.
4 Press (Start).
If you need to cancel the copying job during the operation, press
(Stop/Clear) and the copying will stop.
14
ID card copying
Your machine can print 2-sided originals on one sheet.
The machine prints one side of the original on the upper half of the paper and
the other side on the lower half without reducing the size of the original. This
feature is helpful for copying a small-sized item such as business card.
• The original must be placed on the scanner glass to use this feature.
• If the machine set to Eco mode, this feature is not available.
Depending on the model, the operating procedure may differ.
1Press ID Copy on the control panel.
2 Place the front side of an original facing down on the scanner glass
where arrows indicate as shown. Then, close the scanner lid.
Basic copying
42
2. Basic Setup
3 Place Front Side and Press [Start] appears on the display.
4 Press (Start).
Your machine begins scanning the front side and shows Place Back Side
and Press [Start].
5 Turn the original over and place it on the scanner glass where arrows
indicate as shown. Then, close the scanner lid.
6 Press (Start) button.
• If you do not press the (Start) button, only the front side will be
copied.
• If the original is larger than the printable area, some portions may not be
printed.
43
2. Basic Setup
Basic scanning
For special scanning features, refer to the Advanced Guide (see "Scan
features" on page 148).
15
Basic Scanning
This is the normal and usual procedure for scanning originals.
This is a basic scanning method for USB-connected machine.
1Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
2 Press Scan to on the control panerl.
If you see Not Available message, check the port connection, or select
Enable Scan from Device Panel in Dell Printer Manager > Switch to
advanced mode > Scan to PC Settings.
3 Select the scan destination you want and press OK.
Default setting is My Documents.
• You can create and save the frequently used settings as a profile list. Also
you can add and delete the profile and save each profile to a different
path.
• To manage profiles in Dell Printer Manager > Switch to advanced
mode > Scan to PC Settings.
4 Select the option you want and press Save.
5 Scanning begins.
Scanned image is saved in computer’s C:\Users\users name\My
Documents. The saved folder may differ, depending on your operating
system or the application you are using.
3. Maintenance
This chapter provides information about purchasing supplies, accessories and maintenance parts available for your
machine.
• Ordering supplies and accessories 45
• Available supplies 46
• Available maintenance parts 47
• Installing accessories 48
• Storing the toner cartridge 49
• Redistributing toner 51
• Replacing the toner cartridge 53
• Cleaning the machine 55
• Tips for moving & storing your machine 61
45
3. Maintenance
Ordering supplies and accessories
Available accessories may differ from country to country. Contact your sales representatives to obtain the list of available supplies, and maintenance parts.
To order Dell-authorized supplies, accessories, and maintenance parts, contact your local Dell dealer or the retailer where you purchased your machine. You can also
visit www.dell.com/supplies, and then select your country/region to obtain the contact information for service.
46
3. Maintenance
Available supplies
When supplies reach the end of their life spans, you can order the followings of supplies for your machine:
Depending on the options, percentage of image area and job mode used, the toner cartridge’s lifespan may differ.
When purchasing new toner cartridges or other supplies, these must be purchased in the same country as the machine you are using. Otherwise, new toner
cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific
country conditions.
Dell does not recommend using non-genuine Dell toner cartridge such as refilled or remanufactured toner. Dell cannot guarantee non-genuine Dell toner cartridge's
quality. Service or repair required as a result of using non-genuine Dell toner cartridges will not be covered under the machine’s warranty.
Type Average yielda
a. Declared yield value in accordance with ISO/IEC 19752. The number of pages may be affected by operating environment, printing interval, graphics, media type and media size.
Part name
Toner cartridge Approx. 1,500 pages YK1PM (All countries except China)
15RRN (For China only)
47
3. Maintenance
Available maintenance parts
To purchase maintenance parts, contact the source where you bought the machine. Replacing maintenance parts can be performed only by an authorized service
provider, dealer, or the retailer where you bought the machine. The warranty does not cover the replacement of any maintenance parts once it has reached its
“Average yield”.
Maintenance parts are replaced at specific intervals to avoid print quality and paper feed problems resulting from worn parts, see table below. The purpose of which
is to maintain your machine in top working condition. The maintenance parts below should be replaced when the life span of each item has been met.
Parts Average yielda
a. It will be affected by the operating system used, computing performance, application software, connecting method, media, media size and job complexity.
Transfer Roller Approx. 30,000 pages
Fuser Unit Approx. 30,000 pages
Pick-Up Roller Approx. 30,000 pages
Feed Roller Approx. 30,000 pages
48
3. Maintenance
Installing accessories
When you install optional devices, such as optional tray, memory, etc, this
machine automatically detects and sets the optional devices. If you cannot use
the optional devices you installed in this driver, you can set the optional devices
in Device Settings to use.
1Click the Windows Start menu.
• For Windows XP/2003, select Printers and Faxes.
• For Windows 2008/Vista, select Control Panel > Hardware and
Sound>Printers.
• For Windows 7, select Control Panel > Hardware and
Sound>Device and Printers.
• For Windows Server 2008 R2, select Control Panel >
Hardware>Device and Printers.
• For Windows 8, from the Charms, select Search > Settings.
• For Windows 8, search for Device and Printers.
2 Right-click your machine.
3 For Windows XP/2003/2008/Vista, press Properties.
• For Windows 7, Windows Server 2008 R2, and Windows 8, from
context menus, select Printer properties.
If Printer properties item has a ▶mark, you can select other printer drivers
connected with the selected printer.
4 Select Device Options or Device Settings.
The Printer properties window may differ depending on the driver or
operating system you are using.
5 Select the appropriate option.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine.
•Tray Options: Select the optional tray you installed. You can select
the tray.
•Storage Options: Select the optional memory you installed. If this
feature is checked, you can select the Print Mode.
•Printer Configuration: Select the printer language for the print job.
•Administrator Settings: You can select the Printer status and EMF
Spooling.
•Custom Paper Size Settings: You can specify custom paper size.
6 Click OK until you exit the Printer properties window.
49
3. Maintenance
Storing the toner cartridge
Toner cartridges contain components that are sensitive to light, temperature
and humidity. Dell suggests users follow these recommendations to ensure
optimal performance, highest quality, and longest life from your new Dell toner
cartridge.
Store this cartridge in the same environment in which the printer will be used.
This should be in controlled temperature and humidity conditions. The toner
cartridge should remain in its original and unopened package until installation
– if original packaging is not available, cover the top opening of the cartridge
with paper and store in a dark cabinet.
Opening the cartridge package prior to use dramatically shortens its useful shelf
and operating life. Do not store on the floor. If the toner cartridge is removed
from the printer, follow the instructions below to store the toner cartridge
properly.
• Store the cartridge inside the protective bag from the original package.
• Store lying flat (not standing on end) with the same side facing up as if it
were installed in the machine.
• Do not store consumables in any of the following conditions:
- Temperature greater than 40°C (104°F).
- Humidity range less than 20% or greater than 80%.
- An environment with extreme changes in humidity or temperature.
- Direct sunlight or room light.
- Dusty places.
- A car for a long period of time.
- An environment where corrosive gases are present.
- An environment with salty air.
1
Handling instructions
• Do not touch the surface of the photoconductive drum in the cartridge.
• Do not expose the cartridge to unnecessary vibrations or shock.
• Never manually rotate the drum, especially in the reverse direction; this can
cause internal damage and toner spillage.
2
Toner cartridge usage
Dell Inc. does not recommend or approve the use of non-Dell brand toner
cartridges in your printer including generic, store brand, refilled, or
remanufactured toner cartridges.
Dell’s printer warranty does not cover damage to the machine caused by
the use of a refilled, remanufactured, or non-Dell branded toner cartridges.
Storing the toner cartridge
50
3. Maintenance
3
Estimated cartridge life
Estimated cartridge life (the life of the toner cartridge yield) depends on the
amount of toner that print jobs require. The actual print yield may vary
depending on the print density of the pages you print on, operating
environment, percentage of image area, printing interval, media type and/or
media size. For example, if you print a lot of graphics, the consumption of the
toner is higher and you may need to change the cartridge more often.
51
3. Maintenance
Redistributing toner
When the toner cartridge is near the end of its life:
• White streaks or light printing occurs and/or density variation side to side.
• The Status LED blinks red. In the case of machine with a Toner LED, it blinks orange.
If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still
occur even after you have redistributed the toner.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).
• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.
• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.
• When opening a scan unit, hold the document feeder and scan unit together.
Redistributing toner
52
3. Maintenance
1
2
53
3. Maintenance
Replacing the toner cartridge
• Shake the toner cartridge thoroughly, it will increase the initial print quality.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).
• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.
• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.
• When opening a scan unit, hold the document feeder and scan unit together.
When a toner cartridge has reached the end of life, the machine will stop printing.
Replacing the toner cartridge
54
3. Maintenance
55
3. Maintenance
Cleaning the machine
If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine regularly to keep it in the best printing
condition and use your machine longer.
• Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or distort the
cabinet.
• If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum
cleaner, toner blows in the air and might be harmful to you.
4
Cleaning the outside
Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.
Cleaning the machine
56
3. Maintenance
5
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks
or smearing. Cleaning the inside of the machine clears and reduces these problems.
• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
• Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside parts. Do not use solvents such
as benzene or thinner. Printing quality problems can occur and cause damage to the machine.
• Use a dry lint-free cloth to clean the machine.
• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).
• When opening a scan unit, hold the document feeder and scan unit together.
Cleaning the machine
57
3. Maintenance
1
2
Cleaning the machine
58
3. Maintenance
6
Cleaning the pickup roller
• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).
Cleaning the machine
59
3. Maintenance
7
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day as needed.
• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).
1Slightly dampen a soft, lint-free cloth or paper towel with water.
2 Lift and open the scanner lid.
Cleaning the machine
60
3. Maintenance
3 Wipe the scanner glass until it is clean and dry.
1Scanner lid
2Scanner glass
3White sponge sheet
4 Close the scanner lid.
1
2
3
61
3. Maintenance
Tips for moving & storing your machine
• When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to
the machine or reduce print quality.
• When moving the machine, make sure at least two people are holding the machine securely.
4. Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
• Tips for avoiding paper jams 63
• Clearing paper jams 64
• Understanding the status LED 68
This chapter gives helpful information for what to do if you encounter an error. If your machine
has a display screen, check the message on the display screen first to solve the error.If you
cannot find a solution to your problem in this chapter, refer to the Troubleshooting chapter in
the Advanced Guide (see "Troubleshooting" on page 168).If you cannot find a solution in the
User's Guide or the problem persists, call for service.
63
4. Troubleshooting
Tips for avoiding paper jams
By selecting the correct media, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines:
• Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 26).
• Do not remove paper from the tray while your machine is printing.
• Flex, fan, and straighten paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix papers in a tray.
• Use only recommended print media (see "Print media specifications" on page 73).
Clearing paper jams
66
4. Troubleshooting
1
2
Clearing paper jams
67
4. Troubleshooting
If you do not see the paper in this area, stop and go to next step:
68
4. Troubleshooting
Understanding the status LED
The color of the LED indicates the machine's current status.
• Some LEDs may not be available depending on model or country (see "Control panel overview" on page 19).
• To resolve the error, look at the error message and its instructions from the troubleshooting part.
• You also can resolve the error with the guideline from the computers’s Dell Printing Status (see "Using Dell Printer Status" on page 163 ).
• If the problem persists, call a service representative.
LED Status Description
Status
Off The machine is off-line.
Green
Blinking When the backlight blinks, the machine is receiving or printing data.
On • The machine is on-line and can be used.
Red
Blinking
• A minor error has occurred and the machine is waiting for the error to be cleared. Check the display message. When the problem
is cleared, the machine resumes.
• Small amount of toner is left in the cartridge. The estimated cartridge lifea of toner is close. Prepare a new cartridge for
replacement. You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page
51).b
On
• A toner cartridge has almost reached its estimated cartridge lifea. It is recommended to replace the toner cartridge (see
"Replacing the toner cartridge" on page 53).
• The cover is opened. Close the cover.
• There is no paper in the tray when receiving or printing data. Load paper in the tray.
• The machine has stopped due to a major error. Check the display message.
• A paper jam has occurred (see "Clearing paper jams" on page 64).
Understanding the status LED
69
4. Troubleshooting
()
WPSbBlue
Blinking The machine is connecting to a wireless network.
On The machine is connected to a wireless network (see "Wireless network setup" on page 108).
Off The machine is disconnected from a wireless network.
()
Power/
Wakeup
Blue
On The machine is in power save mode.
Off The machine is in ready mode or machine’s power is off.
Eco Green
On Eco mode is on.
The default setting of Eco mode is 2-up and toner save.
Off Eco mode is off.
TonerbOrange
Blinking Small amount of toner is left in the cartridge. The estimated cartridge lifea of toner is close. Prepare a new cartridge for replacement.
You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page 51).
On A toner cartridge has almost reached its estimated cartridge lifea. It is recommended to replace the toner cartridge (see "Replacing
the toner cartridge" on page 53).
Off All toner cartridges are at normal capacity.
a. Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant to ISO/IEC 19752. The number of pages
may be affected by operating environment, percentage of image area, printing interval, graphics, media and media size. Some amount of toner may remain in the cartridge even when red LED is
on and the printer stops printing.
b. Some LEDs may not be available depending on model or country (see "Control panel overview" on page 19).
LED Status Description
71
5. Appendix
Specifications
1
General specifications
The specification values listed below are subject to change without notice. See www.dell.com for possible changes in information.
Items Description
Dimension Width x Length x Height B1163/B1163w 389 x 274 x 249 mm (15.31 x 10.79 x 9.80 inches)
Weight Machine with consumables B1163/B1163w 7.5 Kg (16.53 lbs)
Noise LevelaReady mode Less than 27 dB (A)
Print mode Less than 50 dB (A)
Copy mode Scanner glass Less than 50 dB (A)
Document feeder Less than 52 dB (A)
Scan mode Scanner glass Less than 52 dB (A)
Temperature Operation 10 to 32°C (50 to 89.6°F)
Storage (packed) 0 to 40°C (-4 to 104°F)
Humidity Operation 20 to 80% RH
Storage (packed) 10 to 80% RH
Power ratingb110 volt models AC 110 - 127 V
220 volt models AC 220 - 240 V
Specifications
72
5. Appendix
Power consumption Average operating mode Less than 270 W
Ready mode Less than 75 W
Power save modecLess than 3 W
Power off modedLess than 0.5 W
Wireless Module SPW-B4319S
a. Sound Pressure Level, ISO 7779. Configuration tested: basic machine installation, A4 paper, simplex printing.
China only: If the equipment's noise islouder than 63 db (A) ,the equipment should be placed in region of relatively independent advice.
b. See the rating label on the machine for the correct voltage (V), frequency (hertz) and of current (A) for your machine.
c. The power consumption of power save mode may be affected by machine's status, setting conditions, operating environment.
d. Power consumption can be completely avoided only when the power cable is not connected.
Items Description
Specifications
73
5. Appendix
2
Print media specifications
Type Size Dimensions
Print media weight/Capacitya
Tray Manual feeding in trayb
Plain paper
Letter 216 x 279 mm (8.5 x 11 inches) 71 to 85 g/m2 (19 to 23 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
71 to 85 g/m2 (19 to 23 lbs bond)
• 1 sheet
Legal 216 x 356 mm (8.5 x 14 inches)
US Folio 216 x 330 mm (8.5 x 13 inches)
A4 210 x 297 mm (8.27 x 11.69 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
JIS B5 182 x 257 mm (7.17 x 10.12 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184 x 267 mm (7.25 x 10.5 inches)
A5 148 x 210 mm (5.83 x 8.27 inches)
Envelope
Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches) 75 to 90 g/m2 (20 to 24 lbs bond)
• 10 sheets
75 to 90 g/m2 (20 to 24 lbs bond)
• 1 sheet
Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.38 x 9.02 inches)
Specifications
74
5. Appendix
Thick paper Refer to the Plain
paper section
Refer to the Plain paper section 86 to 120 g/m2 (23 to 32 lbs
bond)
• 50 sheets of 120 g/m2 (32 lbs
bond)
86 to 120 g/m2 (23 to 32 lbs bond)
• 1 sheet
Thin paper Refer to the Plain
paper section
Refer to the Plain paper section 60 to 70 g/m2 (16 to 19 lbs bond)
• 160 sheets of 60 g/m2 (16 lbs
bond)
60 to 70 g/m2 (16 to 19 lbs bond)
• 1 sheet
Cotton Refer to the Plain
paper section
Refer to the Plain paper section 75 to 90 g/m2 (20 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
75 to 90 g/m2 (20 to 24 lbs bond)
• 1 sheet
Colored Refer to the Plain
paper section
Refer to the Plain paper section 75 to 90 g/m2 (20 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
75 to 90 g/m2 (20 to 24 lbs bond)
• 1 sheet
Pre-printed Refer to the Plain
paper section
Refer to the Plain paper section 75 to 90 g/m2 (20 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
75 to 90 g/m2 (20 to 24 lbs bond)
• 1 sheet
Recycled Refer to the Plain
paper section
Refer to the Plain paper section 60 to 90 g/m2 (16 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
60 to 90 g/m2 (16 to 24 lbs bond)
• 1 sheet
Type Size Dimensions
Print media weight/Capacitya
Tray Manual feeding in trayb
Specifications
75
5. Appendix
Labelsc
Letter, Legal, US
Folio, A4, JIS B5, ISO
B5, Executive, A5
Refer to the Plain paper section 120 to 150 g/m2 (32 to 40 lbs
bond)
• 10 sheets
120 to 150 g/m2 (32 to 40 lbs bond)
• 1 sheet
Card stock
Letter, Legal, US
Folio, A4, JIS B5, ISO
B5, Executive, A5,
Postcard 4x6
Refer to the Plain paper section 121 to 163 g/m2 (32 to 43 lbs
bond)
• 10 sheets
121 to 163 g/m2 (32 to 43 lbs bond)
• 1 sheet
Bond paper Refer to the Plain
paper section
Refer to the Plain paper section • 10 sheets • 1 sheet
Archive Refer to the Plain
paper section
Refer to the Plain paper section • 100 sheets • 1 sheet
Minimum size (custom) 76 x 127 mm (3 x 5 inches) 60 to 163 g/m2 (16 to 43 lbs bond)
Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)
a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
b. 1 sheet for manual feeding.
c. The smoothness of the labels used in this machine is 100 to 250 (sheffield). This means the numeric level of smoothness.
Type Size Dimensions
Print media weight/Capacitya
Tray Manual feeding in trayb
Specifications
76
5. Appendix
3
System requirements
Microsoft® Windows®
Operating system
Requirement (recommended)
CPU RAM free HDD space
Windows® 2000 Intel® Pentium® II 400 MHz (Pentium III 933 MHz) 64 MB (128 MB) 600 MB
Windows® XP Intel® Pentium® III 933 MHz (Pentium IV 1 GHz) 128 MB (256 MB) 1.5 GB
Windows Server® 2003 Intel® Pentium® III 933 MHz (Pentium IV 1 GHz) 128 MB (512 MB) 1.25 GB to 2 GB
Windows Server® 2008 Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz) 512 MB (2 GB) 10 GB
Windows Vista®Intel® Pentium® IV 3 GHz 512 MB (1 GB) 15 GB
Windows® 7 Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher 1 GB (2 GB) 16 GB
• Support for DirectX® 9 graphics with 128 MB memory (to enable the Aero theme).
•DVD-R/W Drive
Windows Server® 2008 R2 Intel® Pentium® IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster) 512 MB (2 GB) 10 GB
Windows® 8 Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher 1 GB (2 GB) 16 GB
Specifications
77
5. Appendix
• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.
• Users who have administrator rights can install the software.
•Windows Terminal Services is compatible with your machine.
•For Windows 2000, Services Pack 4 or higher is required.
Mac
Operating system
Requirements (Recommended)
CPU RAM Free HDD space
Mac OS X 10.5 •Intel
® processors
• 867 MHz or faster Power PC G4/G5
512 MB (1 GB) 1 GB
Mac OS X 10.6 •Intel
® processors 1 GB (2 GB) 1 GB
Mac OS X 10.7 ~ 10.9 •Intel
® processors 2 GB 4 GB
Specifications
78
5. Appendix
Linux
Items Requirements
Operating system Redhat® Enterprise Linux WS 4, 5, 6(32/64 bit)
Fedora 5 ~ 15 (32/64 bit)
OpenSuSE® 10.2, 10.3, 11.0, 11.1, 11.2, 11.3, 11.4 (32/64 bit)
Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.04, 10.10, 11.04 (32/64 bit)
SuSE Linux Enterprise Desktop 10, 11 (32/64 bit)
Debian 4.0, 5.0, 6.0 (32/64 bit)
CPU Pentium IV 2.4GHz (Intel Core™2)
RAM 512 MB (1 GB)
Free HDD space 1 GB (2 GB)
Specifications
79
5. Appendix
4
Network environment
Network and wireless models only (see "Features by models" on page 7).
You need to set up the network protocols on the machine to use it as your network machine. The following table shows the network environments supported by the
machine.
Items Specifications
Network interface • 802.11b/g/n Wireless LAN
Network operating system • Windows 2000/Server 2003 /Server 2008/XP/Vista/7/Server 2008 R2/8
•Various Linux OS
• Mac OS X 10.5 ~10.9
Network protocols •TCP/IPv4
• DHCP, BOOTP
• DNS, WINS, Bonjour, SLP, UPnP
• Standard TCP/IP Printing (RAW), LPR, IPP, WSD
• SNMPv 1/2/3, HTTP, IPSec
• TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP, IPSec)
Wireless security • Authentication: Open System, Shared Key, WPA Personal, WPA2 Personal (PSK)
• Encryption: WEP64, WEP128, TKIP, AES
80
5. Appendix
Regulatory information
This machine is designed for a normal work environment and certified with
several regulatory statements.
5
Laser safety statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21
CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is
certified as a Class I laser product conforming to the requirements of IEC 60825-
1:2007.
Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above
a Class I level during normal operation, user maintenance or prescribed service
condition.
Warning
Never operate or service the printer with the protective cover removed from
laser/scanner assembly. The reflected beam, although invisible, can damage
your eyes.
When using this product, these basic safety precautions should always be
followed to reduce risk of fire, electric shock, and injury to persons:
Regulatory information
81
5. Appendix
6
Ozone safety
7
Mercury Safety
8
Power saver
9
Recycling
This product’s ozone emission rate is under 0.1 ppm. Because
ozone is heavier than air, keep the product in a place with good
ventilation.
Contains Mercury, Dispose According to Local, State or Federal
Laws.(U.S.A. only)
This printer contains advanced energy conservation technology that
reduces power consumption when it is not in active use.
When the printer does not receive data for an extended period of
time, power consumption is automatically lowered.
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
For more information on the ENERGY STAR program see http://
www.energystar.gov
For ENERGY STAR certified models, the ENRGY STAR label will be on
your machine. Check if your machine is ENERGY STAR certified.
Recycle or dispose of the packaging material for this product in an
environmentally responsible manner.
Regulatory information
82
5. Appendix
10
China only
website: www.dell.com/recycle
11
Correct disposal of this product (Waste electrical &
electronic equipment)
(Applicable in countries with separate collection
systems)
Dan hab yungh youq gij digih haijbaz 2000 m doxroengz haenx ancienz sawjyungh.
2000m
This marking on the product, accessories or literature indicates that the
product and its electronic accessories (e.g. charger, headset, USB cable)
should not be disposed of with other household waste at the end of
their working life. To prevent possible harm to the environment or
human health from uncontrolled waste disposal, please separate these
items from other s of waste and recycle them responsibly to promote the
sustainable reuse of material resources.
Household users should contact either the retailer where they
purchased this product, or their local government office, for details of
where and how they can take these items for environmentally safe
recycling.
Business users should contact their supplier and check the terms and
conditions of the purchase contract. This product and its electronic
accessories should not be mixed with other commercial wastes for
disposal.
Regulatory information
83
5. Appendix
(The United States of America only)
Dispose unwanted electronics through an approved recycler. To find the nearest
recycling location, go to our website: www.dell.com/recyclingdirect Or call,
(877) 278 - 0799
12
State of California Proposition 65 Warning (US Only)
13
Taiwan only
14
Radio frequency emissions
FCC information to the user
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
• This device may not cause harmful interference, and
• This device must accept any interference received, including interference
that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
Regulatory information
84
5. Appendix
• Consult the dealer or experienced radio TV technician for help.
Change or modifications not expressly approved by the manufacturer
responsible for compliance could void the user's authority to operate the
equipment.
Canadian radio interference regulations
This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus as set out in the interference-causing
equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and
Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques
applicables aux appareils numériques de Classe B prescrites dans la norme sur le
matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et
Sciences Canada.
15
United States of America
Federal Communications Commission (FCC)
Intentional emitter per FCC Part 15
Low power, Radio LAN devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in
your printer system. This section is only applicable if these devices are present.
Refer to the system label to verify the presence of wireless devices.
Wireless devices that may be in your system are only qualified for use in the
United States of America if an FCC ID number is on the system label.
The FCC has set a general guideline of 20 cm (8 inches) separation between the
device and the body, for use of a wireless device near the body (this does not
include extremities). This device should be used more than 20 cm (8 inches)
from the body when wireless devices are on. The power output of the wireless
device (or devices), which may be embedded in your printer, is well below the
RF exposure limits as set by the FCC.
This transmitter must not be collocated or operation in conjunction with any
other antenna or transmitter.
Operation of this device is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired
operation of the device.
Regulatory information
85
5. Appendix
Wireless devices are not user serviceable. Do not modify them in any way.
Modification to a wireless device will void the authorization to use it.
Contact manufacturer for service.
FCC Statement for Wireless LAN use:
While installing and operating this transmitter and antenna combination
the radio frequency exposure limit of 1m W/cm2 may be exceeded at
distances close to the antenna installed. Therefore, the user must maintain
a minimum distance of 20cm from the antenna at all times. This device
cannot be colocated with another transmitter and transmitting antenna.
16
Russia only
17
Germany only
18
Turkey only
Regulatory information
86
5. Appendix
19
Thailand only
20
Canada only
This product meets the applicable Industry Canada technical specifications. / Le
present materiel est conforme aux specifications techniques applicables
d’Industrie Canada.
The Ringer Equivalence Number (REN) is an indication of the maximum number
of devices allowed to be connected to a telephone interface. The termination of
an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices not exceed five. / L’indice
d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de
terminaux qui peuvent etre raccordes a une interface telephonique. La
terminaison d’une interface peut consister en une combinaison quelconque de
dispositifs, a la seule condition que la somme d’indices d’equivalence de la
sonnerie de tous les dispositifs n’excede pas cinq.
21
Ringer Equivalence Number
The Ringer Equivalence Number and FCC Registration Number for this machine
may be found on the label located on the bottom or rear of the machine. In some
instances you may need to provide these numbers to the telephone company.
The Ringer Equivalence Number (REN) is a measure of the electrical load placed
on the telephone line, and is useful for determining whether you have
“overloaded” the line. Installing several s of equipment on the same telephone
line may result in problems making and receiving telephone calls, especially
ringing when your line is called. The sum of all Ringer Equivalence Numbers of
the equipment on your telephone line should be less than five in order to assure
proper service from the telephone company. In some cases, a sum of five may
not be usable on your line. If any of your telephone equipment is not operating
properly, you should immediately remove it from your telephone line, as it may
cause harm to the telephone network.
The equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA. On the rear of this equipment is a label that contains,
among other information, a product identifier in the format US:AAAEQ##TXXXX.
If requested, this number must be provided to the telephone company.
Regulatory information
87
5. Appendix
FCC Regulations state that changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to
operate this equipment. In the event that terminal equipment causes harm
to the telephone network, the telephone company should notify the
customer that service may be stopped. However, where prior notice is
impractical, the company may temporarily cease service, providing that
they:
a promptly notify the customer.
b give the customer an opportunity to correct the equipment problem.
c inform the customer of the right to bring a complaint to the Federal
Communication Commission pursuant to procedures set out in FCC
Rules and Regulations Subpart E of Part 68.
You should also know that:
• Your machine is not designed to be connected to a digital PBX system.
• If you intend to use a computer modem or fax modem on the same phone
line as your machine, you may experience transmission and reception
problems with all the equipment. It is recommended that no other
equipment, except for a regular telephone, share the line with your
machine.
• If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for both the power and the
telephone lines. Surge protectors can be purchased from your dealer or
telephone and electronic specialty stores.
• When programming emergency numbers and/or making test calls to
emergency numbers, use a non-emergency number to advise the
emergency service dispatcher of your intentions. The dispatcher will give
you further instructions on how to actually test the emergency number.
• This machine may not be used on coin service or party lines.
• This machine provides magnetic coupling to hearing aids.
You may safely connect this equipment to the telephone network by means of
a standard modular jack, USOC RJ-11C.
22
Replacing the Fitted Plug (for UK Only)
Important
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug
and has a 13 amp fuse. When you change or examine the fuse, you must re-fit
the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost
the fuse cover, do not use the plug until you have another fuse cover.
Contact the people from you purchased the machine.
The 13 amp plug is the most widely used in the UK and should be suitable.
However, some buildings (mainly old ones) do not have normal 13 amp plug
sockets. You need to buy a suitable plug adaptor. Do not remove the moulded
plug.
Regulatory information
88
5. Appendix
If you cut off the moulded plug, get rid of it straight away.You cannot rewire
the plug and you may receive an electric shock if you plug it into a socket.
Important warning:
If the wires in the mains lead do not match the colors marked in your plug, do
the following:
You must connect the green and yellow wire to the pin marked by the letter “E”
or by the safety ‘Earth symbol’ or colored green and yellow or green.
You must connect the blue wire to the pin which is marked with the letter “N” or
colored black.
You must connect the brown wire to the pin which is marked with the letter “L”
or colored red.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.
23
Declaration of conformity (European countries)
Approvals and Certifications
January 1, 1995: Council Directive 2006/95/EC Approximation of the laws of
the member states related to low voltage equipment.
January 1, 1996: Council Directive 2004/108/EC, approximation of the laws of
the Member States related to electromagnetic compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity. A full declaration, defining the relevant Directives and referenced
standards can be obtained from your Dell Inc. representative.
You must earth this machine.
The wires in the mains lead have the following color code:
•Green and Yellow: Earth
•Blue: Neutral
•Brown: Live
Hereby, Dell Inc. declares that this [B1163 Series] is in compliance
with the essential requirements and other relevant provisions of Low
Voltage Directive (2006/95/EC), EMC Directive (2004/108/EC).
Hereby, Dell Inc. declares that this [B1163 Series] is in compliance
with the essential requirements and other relevant provisions of
R&TTE Directive 1999/5/EC.
The declaration of conformity may be consulted at www.dell.com,
go to Support > Download center and enter your printer (MFP) name
to browse the EuDoC.
Regulatory information
89
5. Appendix
EC Certification
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal
Equipment Directive (FAX)
This Dell product has been self-certified by Dell for pan-European single
terminal connection to the analogue public switched telephone network (PSTN)
in accordance with Directive 1999/5/EC. The product has been designed to work
with the national PSTNs and compatible PBXs of the European countries:
In the event of problems, you should contact the Euro QA Lab of Dell Inc. in the
first instance.
The product has been tested against TBR21. To assist in the use and application
of terminal equipment which complies with this standard, the European
Telecommunication Standards Institute (ETSI) has issued an advisory document
(EG 201 121) which contains notes and additional requirements to ensure
network compatibility of TBR21 terminals. The product has been designed
against, and is fully compliant with, all of the relevant advisory notes contained
in this document.
European radio approval information (for products
fitted with EU-approved radio devices)
Low power, Radio LAN type devices (radio frequency (RF) wireless
communication devices), operating in the 2.4 GHz/5 GHz band, may be present
(embedded) in your printer system which is intended for home or office use. This
section is only applicable if these devices are present. Refer to the system label
to verify the presence of wireless devices.
The power output of the wireless device or devices that may be embedded in
you printer is well below the RF exposure limits as set by the European
Commission through the R&TTE directive.
European states qualified under wireless approvals:
EU countries
European states with restrictions on use:
EU
In France, the frequency range is restricted to 2454-2483.5 MHz for devices
above 10 mW transmitting power such as wireless
EEA/EFTA countries
No limitations at this time
Wireless devices that may be in your system are only qualified for
use in the European Union or associated areas if a CE mark with a
Notified Body Registration Number and the Alert Symbol is on the
system label.
Regulatory information
90
5. Appendix
24
Israel only
25
Regulatory compliance statements
Wireless guidance
Low power, Radio LAN devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in
your printer system. The following section is a general overview of
considerations while operating a wireless device.
Additional limitations, cautions, and concerns for specific countries are listed in
the specific country sections (or country group sections). The wireless devices in
your system are only qualified for use in the countries identified by the Radio
Approval Marks on the system rating label. If the country you will be using the
wireless device in, is not listed, contact your local Radio Approval agency for
requirements. Wireless devices are closely regulated and use may not be
allowed.
The power output of the wireless device or devices that may be embedded in
your printer is well below the RF exposure limits as known at this time. Because
the wireless devices (which may be embedded into your printer) emit less
energy than is allowed in radio frequency safety standards and
recommendations, manufacturer believes these devices are safe for use.
Regardless of the power levels, care should be taken to minimize human contact
during normal operation.
As a general guideline, a separation of 20 cm (8 inches) between the wireless
device and the body, for use of a wireless device near the body (this does not
include extremities) is typical. This device should be used more than 20 cm (8
inches) from the body when wireless devices are on and transmitting.
This transmitter must not be collocated or operation in conjunction with any
other antenna or transmitter.
Some circumstances require restrictions on wireless devices. Examples of
common restrictions are listed below:
Radio frequency wireless communication can interfere with
equipment on commercial aircraft. Current aviation regulations
require wireless devices to be turned off while traveling in an airplane.
IEEE 802.11 (also known as wireless Ethernet) and Bluetooth
communication devices are examples of devices that provide wireless
communication.
Regulatory information
91
5. Appendix
In environments where the risk of interference to other devices or
services is harmful or perceived as harmful, the option to use a wireless
device may be restricted or eliminated. Airports, Hospitals, and
Oxygen or flammable gas laden atmospheres are limited examples
where use of wireless devices may be restricted or eliminated. When in
environments where you are uncertain of the sanction to use wireless
devices, ask the applicable authority for authorization prior to use or
turning on the wireless device.
Every country has different restrictions on the use of wireless devices.
Since your system is equipped with a wireless device, when traveling
between countries with your system, check with the local Radio
Approval authorities prior to any move or trip for any restrictions on
the use of a wireless device in the destination country.
If your system came equipped with an internal embedded wireless
device, do not operate the wireless device unless all covers and shields
are in place and the system is fully assembled.
Wireless devices are not user serviceable. Do not modify them in any
way. Modification to a wireless device will void the authorization to
use it. Contact manufacturer for service.
Only use drivers approved for the country in which the device will be
used. See the manufacturer System Restoration Kit, or contact
manufacturer Technical Support for additional information.
Regulatory information
92
5. Appendix
26
China only
93
5. Appendix
Copyright
Information in this document is subject to change without notice.
©2013 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the Dell logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, Windows Vista, Windows Server ,
Windows 7, and Windows 8 are registered trademarks of Microsoft Corporation in the United States and/or other countries; Adobe and Acrobat Reader are either
registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
iPad, iPhone, iPod touch, TrueType, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S and other countries. AirPrint and the AirPrint logo are
trademarks of Apple Inc.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products.
Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Google Cloud Print is a trademark of Google Inc.
Google, Picasa, Google Docs, Android and Gmail are either registered trademarks or trademarks of Google Inc.
Refer to the 'LICENSE.txt' file in the provided CD/DVD for the open source license information.
REV. 2.00
ADVANCED
User’s Guide
Dell B1163/B1163w
ADVANCED
User’s Guide
This guide provides information about installation, advanced configuration,
operation and troubleshooting on various OS environments.
Some features may not be available depending on models or countries.
BASIC
This guide provides information concerning installation, basic operation and troubleshooting
on windows.
95
ADVANCED
1. Software Installation
Installation for Mac 97
Reinstallation for Mac 98
Installation for Linux 99
Reinstallation for Linux 100
2. Using a Network-Connected
Machine
Useful network programs 102
AirPrint 103
Google Cloud Print™ 105
Wireless network setup 108
3. Special Features
Altitude adjustment 134
Printing features 135
Scan features 148
4. Useful Management Tools
Accessing management tools 155
Using Firmware update utility 156
Using Dell Supplies Ordering Utility 157
Using Embedded Web Service 158
Using Dell Printer Manager 160
Using Dell Printer Status 163
Using the Linux Unified Driver Configurator 165
5. Troubleshooting
Paper feeding problems 169
Power and cable connecting problems 170
Printing problems 171
Printing quality problems 175
Copying problems 183
Scanning problems 184
Operating system problems 185
1. Software Installation
This chapter provides instructions for installing essential and helpful software for use in an environment where the
machine is connected via a cable. A locally connected machine is a machine directly attached to your computer using
the cable.
• Installation for Mac 97
• Reinstallation for Mac 98
• Installation for Linux 99
• Reinstallation for Linux 100
• If you are a Windows OS user, refer to the Basic Guide for installing the machine’s driver (see
"Installing the driver locally" on page 22).
• Only use a USB cable no longer then 3 meter (118 inches).
97
1. Software Installation
Installation for Mac
1Make sure that the machine is connected to your computer and
powered on.
2 Insert the supplied software CD into your CD/DVD drive.
3 Double-click the CD/DVD icon that appears on your Mac desktop.
• For Mac OS X 10.8, double-click the CD/DVD that appears on Finder.
4 Double-click the MAC_Installer folder > Installer OS X icon.
5 Click Continue.
6 Read the license agreement and click Continue.
7 Click Agree to agree to the license agreement.
8 Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
9 Enter the password and click OK.
10 Select USB Connected Printer on the Printer Connection Type and
click Continue.
11 Click Add Printer button to select your printer and add it to your printer
list.
12 After the installation is finished, click Close or Restart.
98
1. Software Installation
Reinstallation for Mac
If the printer driver does not work properly, uninstall the driver and reinstall it.
1Open the Applications folder > Dell > Printer Software Uninstaller.
2 To uninstall printer software, click Continue.
3 Check the program you want to delete and click Uninstall.
4 Enter the password and click OK.
5 After the uninstallation is finished, click Close.
If a machine has already been added, delete it from the Print Setup Utility
or Print & Fax.
99
1. Software Installation
Installation for Linux
You need to download Linux software packages from the Dell website to install
the printer software (http://www.dell.com/support).
1
Installing the Unified Linux Driver
1Make sure that the machine is connected to your computer and
powered on.
2 When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.
3 From the Dell website, download the Unified Linux Driver package to
your computer.
4 Right-click the Unified Linux Driver package and extract the package.
5 Double click cdroot > autorun.
6 When the welcome screen appears, click Next.
7 When the installation is complete, click Finish.
The installation program added the Unified Driver Configurator desktop icon
and the Unified Driver group to the system menu for your convenience. If you
have any difficulties, consult the on-screen help that is available through your
system menu or from the driver package Windows applications, such as Unified
Driver Configurator or Image Manager.
100
1. Software Installation
Reinstallation for Linux
If the printer driver does not work properly, uninstall the driver and reinstall it.
1Make sure that the machine is connected to your computer and
powered on.
2 When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to uninstall the printer driver. If you
are not a super user, ask your system administrator.
3 Open Terminal program. When the Terminal screen appears, type in the
following.
[root@localhost root]#cd /opt/DELL/mfp/uninstall/[root@localhost
uninstall]#./uninstall.sh
4 Click Next.
5 Click Finish.
2. Using a Network-
Connected Machine
This chapter gives you step-by-step instructions for setting up a network connected machine and software.
• Useful network programs 102
• AirPrint 103
• Google Cloud Print™ 105
• Wireless network setup 108
Supported optional devices and features may differ according to your model (see "Features by
models" on page 7).
102
2. Using a Network-Connected Machine
Useful network programs
There are several programs available to setup the network settings easily in a
network environment. For the network administrator especially, managing
several machines on the network is possible.
• Before using the programs below, set the IP address first.
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
103
2. Using a Network-Connected Machine
AirPrint
B1163w only
1
Setting up AirPrint
Bonjour(mDNS) and IPP protocols are required on your machine to use the
AirPrint feature. You can enable the AirPrint feature by one of the following
methods.
1Check whether the machine is connected to the network.
2 Start a web browser such as Internet Explorer, Safari, or Firefox and enter
your machine’s new IP address in the browser window.
For example,
3 Click Login in the upper right of the Embedded Web Service website.
4 Type in the ID and Password, then click Login. If it’s your first time
logging into Embedded Web Service, type in the below default ID and
password. We recommend you to change the default password for
security reasons.
•ID: admin
•Password: dell00000
5 When the Embedded Web Service window opens, click Settings >
Network Settings.
6 Click Raw TCP/IP, LPR, IPP or mDNS .
You can enable the IPP protocol or mDNS protocol.
AirPrint allows you to wirelessly print directly from an iPhone, iPad, or
iPod touch running iOS 4.2 or later.
AirPrint
104
2. Using a Network-Connected Machine
2
Printing via AirPrint
For example, the iPad manual provides these instructions:
1Open your email, photo, web page, or document you want to print.
2 Touch the action icon( ).
3 Select your printer driver name and option menu to set up.
4 Touch Print button. Print it out.
Cancelling print job: To cancel the printing job or view the print summary,
click the print center icon ( ) in multitasking area. You can click cancel in
the print center.
105
2. Using a Network-Connected Machine
Google Cloud Print™
Google Cloud Print™ is a service that allows you to print to a printer using your
smart phone, tablet, or any other web-connected devices. Just register your
Google account with the printer, and you are ready to use the Google Cloud
Print™ service. You can print your document or email with Chrome OS, Chrome
browser, or a Gmail™/ Google Docs™ application on your mobile device, so you
don’t need to install the printer driver on the mobile device. Refer to the Google
website (http://support.google.com/cloudprint) for more information about
Google Cloud Print™.
3
Registering your Google account to the printer
• Make sure the printer machine is turned on and connected to a wired or
wireless network that has access to the Internet.
•You should create your Google account in the advance.
1Open the Chrome browser.
2 Visit www.google.com.
3 Sign in to the Google website with your Gmail™ address.
4 Enter your printer’s IP address in the address field and press the Enter key
or click Go.
5 Click Login in the upper right corner of the Embedded Web Service
website.
6 If it’s your first time logging into Embedded Web Service you need to
log-in as an administrator. Type in the below default ID and Password.
We recommend you to change the default password for security
reasons.
•ID: admin
•Password: dell00000
If the network environment is using a proxy server, you need to configure
the proxy’s IP and port number from Settings > Network Settings >
Google Cloud Print > Proxy Setting. Contact your network service
provider or network administrator for more information.
7 When the Embedded Web Service window opens, click Settings >
Network Settings > Google Cloud Print.
8 Enter your printer’s name and description.
9 Click Register.
The confirmation pop-up window appears.
If you set the browser to block pop-ups, the confirmation window will not
appear. Allow the site to show pop-ups.
Google Cloud Print™
106
2. Using a Network-Connected Machine
10 Click Finish printer registration.
11 Click Manage your printers.
Now your printer is registered with Google Cloud Print™ service.
Google Cloud Print™-ready devices will appear in the list.
4
Printing with Google Cloud Print™
The printing procedure varies depending on the application or the device you
are using. You can see the application list that supports Google Cloud Print™
service.
Make sure the printer is turned on and connected to a wired or wireless
network that has access to the Internet.
To share your printer with your freinds, please refer to the following web site.
http://support.google.com/chromeos/bin/answer.py?hlen&answer1241064
Printing from an application on mobile device
The following steps are an example of using the Google Docs™ app from
Android mobile phone.
1Install the Cloud Print application on your mobile device.
If you do not have the application, download it from the application store
such as Android Market or App Store.
Google Cloud Print™
107
2. Using a Network-Connected Machine
2 Access the Google Docs™ application from your mobile device and tap
on the icon to select document.
3 Tap the option button of the document that you want to print.
4 Tap the send button.
5 Tap the Cloud Print button.
6 Set the printing options if you want.
7 Tap Click here to Print.
Printing from the Chrome browser
The following steps are an example of using the Chrome browser.
1Run Chrome.
2 Open the document or email that you want to print.
3 Click the wrench icon in the browser’s top right corner.
4 Click Print. A new tab for printing appears.
5 Select Print with Google Cloud Print.
6 Click the Print button.
108
2. Using a Network-Connected Machine
Wireless network setup
• Make sure your machine supports wireless networking. Wireless
networking may not be available depending on the model (see "Features
by models" on page 7).
5
Getting started
Understanding your network type
Typically, you can only have one connection between your computer and the
machine at a time.
Wireless network name and network password
Wireless networks require higher security, so when an access point is first set up,
a network name (SSID), the type of security used, and a Network Password are
created for the network. Ask your network administrator about this information
before proceeding with the machine installation.
Infrastructure mode
This is an environment generally used for homes and SOHOs
(Small Office/ Home Office). This mode uses an access point to
communicate with the wireless machine.
Ad hoc mode
This mode does not use an access point. The wireless
computer and wireless machine communicate directly.
Wireless network setup
109
2. Using a Network-Connected Machine
6
Introducing wireless set up methods
You can set wireless settings either from the machine or the computer. Choose the setting method from the below table.
Some wireless network installation types may not be available depending on the model or country.
• If problems occur during wireless set up or driver installation, refer to the troubleshooting chapter (see "Troubleshooting" on page 130).
• It is strongly recommended that you set the password on Access Points. If you do not set the password on Access Points, they might be exposed to illegal access
from unknown machines including PCs, smart phones and printers. Refer to the Access Point user' guide for password settings.
Set up method Connecting method Description & Reference
With Access Point
From the computer Windows User, see "Dell Printer Easy Wi-Fi Install" on page 114.
Windows User, see "Access point via USB cable in Windows" on page 117.
Mac User, see "Access point via USB cable" on page 123.
From the machine’s control panel See "Using the WPS button" on page 110.
Without Access Point
From the computer Windows User, see "Ad hoc via USB cable" on page 125.
Mac User, see "Ad hoc via USB cable" on page 125.
Wireless network setup
110
2. Using a Network-Connected Machine
7
Using the WPS button
If your machine and an access point (or wireless router) support Wi-Fi Protected
Setup™ (WPS), you can easily configure the wireless network settings by
pressing the (WPS) button on the control panel without a computer.
• If you want to use the wireless network using the infrastructure mode,
make sure that the network cable is disconnected from the machine.
Using the WPS (PBC) button or entering the PIN from the computer to
connect to the access point (or wireless router) varies depending on the
access point (or wireless router) you are using. Refer to the user's guide
of the access point (or wireless router) you are using.
• When using the WPS button to set the wireless network, security settings
may change. To prevent this, lock the WPS option for the current wireless
security settings. The option name may differ depending on the access
point (or wireless router) you are using.
Items to prepare
• Check if the access point (or wireless router) supports Wi-Fi Protected
Setup™ (WPS).
• Check if your machine supports Wi-Fi Protected Setup™ (WPS).
• Networked computer (PIN mode only)
Choosing your type
There are two methods available to connect your machine to a wireless network
using the (WPS) button on the control panel.
The Push Button Configuration (PBC) method allows you to connect your
machine to a wireless network by pressing both the (WPS) button on the
control panel of your machine and the WPS (PBC) button on a Wi-Fi Protected
Setup™ WPS-enabled access point (or wireless router) respectively.
The Personal Identification Number (PIN) method helps you connect your
machine to a wireless network by entering the supplied PIN information on a Wi-
Fi Protected Setup™ WPS-enabled access point (or wireless router).
Factory default in your machine is PBC mode, which is recommended for a
typical wireless network environment.
Wireless network setup
111
2. Using a Network-Connected Machine
Machines with a display screen
Connecting in PBC mode
1Press and hold the (WPS) button on the control panel for more than
2 seconds.
The machine starts waiting for up to two minutes until you press the WPS
(PBC) button on the access point (or wireless router).
2 Press the WPS (PBC) button on the access point (or wireless router).
The messages are displayed on the display screen in the order below:
a Connecting: The machine is connecting to the access point (or
wireless router).
b Connected: When the machine is successfully connected to the
wireless network, the WPS LED light stays on.
c AP SSID: After completing the wireless network connection process,
the AP’s SSID information appears on the display.
3 Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
Connecting in PIN mode
1Press and hold the (WPS) button on the control panel for more than
2 seconds.
2 The eight-digit PIN appears on the display.
You need to enter the eight-digit PIN within two minutes on the
computer that is connected to the access point (or wireless router).
The messages are displayed on the display screen in the order below:
a Connecting: The machine is connecting to the wireless network.
b Connected: When the machine is successfully connected to the
wireless network, the WPS LED light stays on.
c SSID Type: After completing the wireless network connection
process, the AP’s SSID information is displayed on the LCD display.
3 Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select Network (Ethernet/Wireless) connection.
Wireless network setup
112
2. Using a Network-Connected Machine
Machines without a display screen
Connecting in PBC mode
1Press and hold the (WPS) button on the control panel for about 2 - 4
seconds until the status LED blinks quickly.
The machine starts connecting to the wireless network. The LED blinks
slowly for up to two minutes until you press the PBC button on the
access point (or wireless router).
2 Press the WPS (PBC) button on the access point (or wireless router).
a The light blinks fast on the WPS LED. The machine is connecting to
the access point (or wireless router).
b When the machine is successfully connected to the wireless
network, the WPS LED light stays on.
3 Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
Connecting in PIN mode
1The network configuration report, including PIN, must be printed.
In ready mode, press and hold the (Cancel or Stop/Clear) button on
the control panel for about 5 seconds. You can find your machine’s PIN.
2 Press and hold the (WPS) button on the control panel for more than
4 seconds until the status LED stays on.
The machine starts connecting to the access point (or wireless router).
3 You need to enter the eight-digit PIN within two minutes on the
computer that is connected to the access point (or wireless router).
The LED blinks slowly for up to two minutes until you enter the eight-
digit PIN.
The WPS LED blinks in the order below:
a The light blinks fast on the WPS LED. The machine is connecting to
the access point (or wireless router).
b When the machine is successfully connected to the wireless
network, the WPS LED light stays on.
4 Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
Wireless network setup
113
2. Using a Network-Connected Machine
Re-connecting to a network
When the wireless function is off, the machine automatically tries to re-connect
to the access point (or wireless router) with the previously used wireless
connection settings and address.
In the following cases, the machine automatically re-connects to the
wireless network:
• The machine is turned off and on again.
• The access point (or wireless router) is turned off and on again.
Canceling the connection process
To cancel the wireless network connection when the machine is connecting to
the wireless network, press and release the (Cancel or Stop/Clear) on the
control panel. You need to wait 2 minutes to re-connect to the wireless
network.
Disconnecting from a network
To disconnect the wireless network connection, press the (WPS) button on
the control panel for more than two seconds.
•When the Wi-Fi network is in idle mode: The machine is immediately
disconnected from the wireless network and the WPS LED turns off.
•When the Wi-Fi network is being used: While the machine waits until the
current job is finished, the light blinks fast on the WPS LED. Then, the
wireless network connection is automatically disconnected and the WPS
LED turns off.
Wireless network setup
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2. Using a Network-Connected Machine
8
Setup using Windows
Dell Printer Easy Wi-Fi Install
Before Using Dell Printer Easy Wi-Fi Install, please ensure that OS of your
computer should be Windows 7 and above.
• Items to prepare
- Access point
- Wireless network-connected computer
- Software CD that was provided with your machine
If any of the following conditions occur, you can not use Dell Printer Easy
Wi-Fi Install. In that case, see "Access point via USB cable" on page 123 or
"Ad hoc via USB cable" on page 125 .
- OS of your computer is Windows Vista or earlier.
- Your PC does not support wireless network.
- Your PC can not connect to wireless network.
1Turn on your computer, access point and machine.
2 Connect your computer to the wireless network.
3 Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
• For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
4 Click New Printer.
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116
2. Using a Network-Connected Machine
8 Setup is installing printer software. 9 After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 10.
10 Click Finish.
Wireless network setup
117
2. Using a Network-Connected Machine
Access point via USB cable in Windows
If you can not use Dell Printer Easy Wi-Fi Install, you may still connect the
machine wirelessly to your computer using USB cable by following steps below.
• Items to prepare
- Access point
- Network-connected computer
- Software CD that was provided with your machine
- The machine installed with a wireless network interface
-USB cable
If any of the following conditions occur, you have to setup Wi-Fi installation
using a USB cable.
- OS of your computer is Windows Vista or earlier.
- Your PC does not support wireless network.
- Your PC can not connect to wireless network.
1Check whether the USB cable is connected to the machine.
2 Turn on your computer, access point, and machine.
If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.
3 Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
• For Windows 8,
a If the installation window does not appear, from Charms, select
Search > Apps and search for Run.
b Type in X:\Setup.exe, replacing “X” with the letter that represents
your CD/DVD drive and click OK.
c If “Tap to choose what happens with this disc.” pop-up
window appears, click the window and select Run Setup.exe.
Wireless network setup
118
2. Using a Network-Connected Machine
4 Click New Printer .
5 Choose Wireless.
6 Click Next.
7 The Setup searches the wireless network.
If the search has failed, you may check if the USB cable is properly connected
between the computer and machine, and follow the instructions on the
window.
Wireless network setup
119
2. Using a Network-Connected Machine
8 After searching, the window shows the wireless network devices. Select
the name (SSID) of the access point you are using and click Next.
If you cannot find the network name you want to choose, or if you want to
set the wireless configuration manually, click (Plus) button.
•Enter the wireless Network Name: Enter the SSID of access point you
want (SSID is case-sensitive).
•Operation Mode: Select Infrastructure.
•Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
WPA Personal or WPA2 Personal: Select this option to authenticate the
print server based on WPA Pre-Shared Key. This uses a shared secret key
(generally called Pre- Shared Key pass phrase) which is manually
configured on the access point and each of its clients.
•Encryption: Select the encryption (None, WEP64, WEP128, TKIP, AES,
TKIP AES).
•Network Key: Enter the encryption network key value.
•Confirm Network Key: Confirm the encryption network key value.
•WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the access point has
security settings.
The wireless network security window appears. The window may differ
according to its security mode: WEP, or WPA.
•WEP
Select Open System or Shared Key for the authentication and enter the
WEP security key. Click Next.
WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
•WPA
Enter the WPA shared key and click Next.
WPA authorizes and identifies users based on a secret key that changes
automatically at regular intervals. WPA also uses TKIP (Temporal Key
Integrity Protocol) and AES (Advanced Encryption Standard) for data
encryption.
Wireless network setup
120
2. Using a Network-Connected Machine
9 When the wireless network setting is completed, disconnect the USB
cable between the computer and machine. Click Next.
10 Click Next when the Install Printer Driver window appear.
11 After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 16.
12 If the test page prints out correctly, click Yes.
If not, click No to reprint it.
13 Click Finish.
Ad hoc via USB cable in Windows
If you do not use an access point (AP), you may still connect the machine
wirelessly to your computer by setting up an ad-hoc wireless network by
following the simple steps below.
• Items to prepare
- Network-connected computer
- Software CD that was provided with your machine
- The machine installed with a wireless network interface
-USB cable
If any of the following conditions occur, you have to setup Wi-Fi installation
using a USB cable.
- OS of your computer is Windows Vista or earlier.
- Your PC does not support wireless network.
- Your PC can not connect to wireless network.
1Check whether the USB cable is connected to the machine.
2 Turn on your computer and the wireless network machine.
3 Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
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2. Using a Network-Connected Machine
4 Select New Printer.
5 Select Wireless.
6 The software searches the wireless network.
If the software has failed to search the network, check if the USB cable is
connected properly between the computer and machine, and follow the
instruction in the window.
7 After searching the wireless networks, a list of wireless networks your
machine has searched appears.
Then, click (Plus) button.
8 The window showing the wireless network setting appears. Check the
settings and click Next.
•Enter the wireless Network Name: Enter the SSID name you want (SSID
is case-sensitive).
•Operation Mode: Select ad hoc.
•Channel: Select the channel. (Auto Setting or 2412 MHz to 2467 MHz).
•Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
•Encryption: Select the encryption (None, WEP64, WEP128).
•Network Key: Enter the encryption network key value.
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2. Using a Network-Connected Machine
•Confirm Network Key: Confirm the encryption network key value.
•WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the ad hoc network
has security setting.
The wireless network security window appears. Select Open System or
Shared Key for the authentication and click Next.
• WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
9 The Confirm Wireless Network Settings window appears. Click the
settings and click Next.
If you want to change TCP/IP settings, click Change TCP/IP
Before entering the IP address for the machine, you must know the
computer’s network configuration information. If the computer’s network
configuration is set to DHCP, the wireless network setting should also be
DHCP. Likewise, if the computer’s network configuration is set to Static, the
wireless network setting should also be Static.
If your computer is set to DHCP and you want to use the Static wireless
network setting, you must contact the network administrator to get the
static IP address.
•Receive IP address automatically (DHCP)
If the IP address assignment method is DHCP, check if DHCP is shown in
the Confirm Wireless Network Settings window. If it shows Static, click
Change TCP/IP to change the assignment method to Receive IP
address automatically (DHCP).
•Use static address
If the IP address assignment method is Static, check if Static is shown in
the Confirm Wireless Network Settings window. If it shows DHCP, click
Change TCP/IP to enter the IP address and other network configuration
values for the machine.
For example:
If the computer’s network information is as shown follows:
- IP address: 169.254.133.42
- Subnet Mask: 255.255.0.0
Then, the machine’s network information should be as below:
- IP address: 169.254.133.43
- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
- Gateway: 169.254.133.1
Wireless network setup
123
2. Using a Network-Connected Machine
10 When the wireless network settings are completed, disconnect the USB
cable between the computer and machine. Click Next.
11 Click Next when the Install Printer Driver window appears.
12 Select the components to be installed. Click Next.
13 After selecting the components, you can also change the machine name,
set the machine to be shared on the network, set the machine as the
default machine, and change the port name of each machine. Click Next.
14 After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 16.
15 If the test page prints out correctly, click Yes.
If not, click No to reprint it.
16 Click Finish.
9
Setup using Mac
Items to prepare
• Access point
• Network-connected computer
• Software CD that was provided with your machine
• A machine installed with a wireless network interface
• USB cable
Access point via USB cable
1Connect your machine to the network with a network cable.
2 Insert the supplied software CD into your CD/DVD drive.
3 Double-click the CD/DVD icon that appears on your Mac desktop.
• For Mac OS X 10.8, Double-click the CD/DVD icon that appears on
your Finder.
4 Double-click the MAC_Installer folder > Installer OS X icon.
5 Click Continue.
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2. Using a Network-Connected Machine
6 Read the license agreement and click Continue.
7 Click Agree to agree to the license agreement.
8 Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
9 Enter the password and click OK.
10 Select Configuration of Wireless network on the Printer Connection
Type and click Continue.
11 After searching, the window shows the wireless network devices. Select
the name (SSID) of the access point you are using and click Next.
When you set the wireless configuration manually, click Advanced Setting.
•Enter the wireless Network Name: Enter the SSID of the access point
(SSID is case-sensitive).
•Operation Mode: Select Infrastructure.
•Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
WPA Personal or WPA2 Personal: Select this option to authenticate the
print server based on the WPA Pre-Shared Key. This uses a shared secret
key (generally called Pre Shared Key pass phrase) that is manually
configured on the access point and each of its clients.
•Encryption: Select the encryption. (None, WEP64, WEP128, TKIP, AES,
TKIP, AES)
•Network Password: Enter the encryption Network Password value.
•Confirm Network Password: Confirm the encryption Network
Password value.
•WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the access point has
security enabled.
• You can start to build Wi-Fi Direct by using Dell Printer Manager (see
"Setting up Wi-Fi Direct" on page 128).
•Network Name(SSID): The default Network Name is the model name
and the maximum length is 22 characters (not including "Direct-xx-").
•Network Password is the numeric string, and the size is 8 ~ 64
characters.
12 When the wireless network settings are completed, disconnect the USB
cable between the computer and machine.
13 Wireless network set up is completed. After the installation is finished,
click Quit.
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2. Using a Network-Connected Machine
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installation for Mac" on
page 97).
Ad hoc via USB cable
If you do not have an access point (AP), you may still connect the machine
wirelessly to your computer by setting up an ad hoc wireless network by
following these simple directions.
Items to prepare
• Network-connected computer
• Software CD that was provided with your machine
• A machine installed with a wireless network interface
• USB cable
Creating the ad hoc network in Mac
1Make sure that the machine is connected to your network and powered
on.
2 Insert the supplied software CD into your CD/DVD drive.
3 Double-click the CD/DVD icon that appears on your Mac desktop.
• For Mac OS X 10.8, Double-click the CD/DVD icon that appears on
your Finder.
4 Double-click the MAC_Installer folder > Installer OS X icon.
5 Click Continue.
6 Read the license agreement and click Continue.
7 Click Agree to agree to the license agreement.
8 Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
9 Enter the password and click OK.
10 Select Wireless connection on the Printer Connection Type and click
Continue.
11 After searching the wireless networks, a list of wireless networks your
machine has searched appears. Click the Advanced Settings button.
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2. Using a Network-Connected Machine
•Enter the wireless Network Name: Enter the SSID name (SSID is case-
sensitive).
•Operation Mode: Select ad hoc.
•Channel: Select the channel (Auto Setting or 2412 MHz to 2467 MHz).
•Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
•Encryption: Select the encryption (None, WEP64, WEP128).
•Network Password: Enter the encryption Network Password value.
•Confirm Network Password: Confirm the encryption Network
Password value.
•WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the ad hoc network
has security setting.
Select Open System or Shared Key for the authentication and click Next.
• WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
12 The window showing the wireless network settings appears. Check the
settings and click Next.
Before entering the IP address for the machine, you must know the
computer’s network configuration information. If the computer’s network
configuration is set to DHCP, the wireless network setting should also be
DHCP. Likewise, if the computer’s network configuration is set to Static, the
wireless network setting should also be Static.
If your computer is set to DHCP and you want to use Static wireless network
setting, you must contact the network administrator to get the static IP
address.
•For the DHCP method
If the IP address assignment method is DHCP, check if DHCP is shown in
the Confirm Wireless Network Settings window. If it shows Static, click
Change TCP/IP to change the assignment method to Receive IP
address automatically (DHCP).
•For the Static method
If the IP address assignment method is Static, check if Static is shown in
the Confirm Wireless Network Settings window. If it shows DHCP, click
Change TCP/IP to enter the IP address and other network configuration
values for the machine.
For example,
If the computer’s network information is shown as follows:
- IP address: 169.254.133.42
- Subnet Mask: 255.255.0.0
Then, the machine’s network information should be as shown below:
- IP address: 169.254.133.43
- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
- Gateway: 169.254.133.1
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2. Using a Network-Connected Machine
13 When the window that tells you that the network cable connection is
confirmed appears, disconnect the network cable and click Next.
If the network cable is connected, it may have trouble finding the
machine when configuring the wireless network.
14 The wireless network connects according to the network configuration.
15 Wireless network set up is completed. After installation is finished, click
Quit.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installation for Mac" on
page 97).
10
Setting the Wi-Fi Direct for mobile printing
Wi-Fi Direct is an easy-to-setup peer-to-peer connecting between method for
your between a printer and mobile device that supports Wi-Fi Direct that
provides a secure connection and better throughput than ad hoc mode.
With Wi-Fi Direct, you can connect your printer to a Wi-Fi Direct network while
concurrently connecting to an access point, You can also use a wired network
and a Wi-Fi Direct network simultaneously so multiple users can access and print
documents both from Wi-Fi Direct and from a wired network.
• You cannot connect to the internet through the mobile device in use Wi-
Fi Direct.
• The supported protocol list may differ from your model, Wi-Fi Direct
networks do NOT support IPv6, network filtering, IPSec, WINS, and SLP
services.
• Up to four mobile devices can connect to Wi-Fi Direct at one time.
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2. Using a Network-Connected Machine
Setting up Wi-Fi Direct
You can enable Wi-Fi Direct feature by one of the following methods.
From the USB cable-connected computer(recommended)
• After the driver installation is complete, open Dell Printer Manager and
make changes fot the Wi-Fi Direct setting.
Dell Printer Manager is available for Windows and Mac OS users only.
- From the Start menu, select Programs or All Programs > Dell Printers
> your printer driver name >Dell Printer Manager > Device Settings >
Network.
▪Wi-Fi Direct On/Off: Select On to enable.
▪Device Name: Enter the printer’s name for searching for your
printer on a wireless network. By default, the device name is the
model name.
▪IP Address: Enter the IP address of the printer. This IP address is
used only for the local network and not for the infrastructure wired
or wireless network. We recommend using the default local IP
address (the default local IP address of the printer for Wi-Fi Direct is
192.168.3.1 )
▪Group Owner: Activate this option to assign the printer the Wi-Fi
Direct group’s owner. The Group Owner acts similar to a wireless
access point. We recommend activating this option.
▪Network Password: If your printer is a Group Owner, a Network
Password is required for other mobile devices to connect to your
printer. You can configure a Network Password yourself, or can
remember the given Network Password that is randomly generated
by default.
From the machine (Machines with a display screen)
• Select Network > Wireless > Wi-Fi Direct from the control panel.
•Enable Wi-Fi Direct.
Setting up the mobile device
• After setting up Wi-Fi Direct from the printer, refer to the user manual of the
mobile device you are using to set its Wi-Fi Direct.
• After setting up Wi-Fi Direct, you need to download the mobile printing
application (For example: Dell Mobile print) to print from your smartphone.
• When you have found the printer you want to connect to from your
mobile device, select the printer and the printer's LED will blink. Press the
WPS button on the printer and it will be connected to your mobile
device.
• If your mobile device does not support WPS, you need to enter the
"Network Password" of a printer instead of pushing the WPS button.
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2. Using a Network-Connected Machine
11
What is Dell MobilePrint?
Dell MobilePrint is a free application that enables users to print photos,
documents, and web pages directly from a smartphone or tablet. Dell
MobilePrint is not only compatible with your Android, Windows and iOS smart
phones but also with your iPod Touch and tablet PC. This program allows your
mobile device to connect to a Dell printer over a wired network or a Wi-Fi access
point. Installing a new driver or configuring network settings isn’t necessary –
just simply install the Dell MobilePrint application, and it will automatically
detect compatible Dell printers. Besides printing photos, web pages, and PDFs,
scanning is also supported. If you have Dell multfunction printer, scan any
document into a JPG, PDF, or PNG format for quick and easy viewing on your
mobile device.
12
Downloading Dell MobilePrint
To download Dell MobilePrint, go to the application store (Dell Apps, Android
Market, Play Store, Marketplace) on your mobile device, and just search for “Dell
MobilePrint.” You can also visit iTunes for Apple devices or Marketplace for
Windows devices on your computer.
13
Supported Mobile OS
• Android OS 2.1 or higher
• iOS 4.0 or higher
• Windows Phone 7 or higher
14
Supported devices
•iOS 4.0 or higher: iPod Touch, iPhone, iPad
•Android 2.1 or higher: Galaxy S, Galaxy S2, Galaxy Tab, and Android mobile
devices
•Windows Phone 7 or higher: Dell Focus, Omnia7, and OmniaW, and
Windows mobile devices
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2. Using a Network-Connected Machine
15
Troubleshooting
Problems during setup or driver installation
Printers Not Found
• Your machine may not be turned on. Turn on your computer and the
machine.
• USB cable is not connected between your computer and machine. Connect
the machine to your computer using the USB cable.
• The machine does not support wireless networking. Check the machine's
user's guide included on the software CD supplied with your machine and
prepare a wireless network machine.
Connecting Failure - SSID Not Found
• The machine is unable to find the network name (SSID) you have selected or
entered. Check the network name (SSID) on your access point and try
connecting again.
• Your access point is not turned on. Turn on your access point.
Connecting Failure - Invalid Security
• Security is not configured correctly. Check the configured security on your
access point and machine.
Connecting Failure - General Connection Error
• Your computer is not receiving a signal from your machine. Check the USB
cable and your machine’s power.
Connecting Failure - Connected Wired Network
• Your machine is connected with a wired network cable. Remove the wired
network cable from your machine.
PC Connection Error
• The configured network address is unable to connect between your
computer and machine.
- For a DHCP network environment
The receives the IP address automatically (DHCP) when computer is
configured to DHCP.
- For a Static network environment
The machine uses the static address when the computer is configured
to static address.
For example,
If the computer’s network information is as shown below:
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131
2. Using a Network-Connected Machine
▪IP address: 169.254.133.42
▪Subnet Mask: 255.255.0.0
Then the machine’s network information should be as below:
▪IP address: 169.254.133.43
▪Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
▪Gateway: 169.254.133.1
Other problems
If problems occur while using the machine on a network, check the following:
For information on the access point (or wireless router), refer to its own
user's guide.
• Your computer, access point (or wireless router), or machine may not be
turned on.
• Check the wireless reception around the machine. If the router is far from
the machine or there is an obstacle, you might have difficulty receiving the
signal.
• Cycle the power for the access point (or wireless router), machine, and
computer. Sometimes cycling the power can recover network
communication.
• Check whether firewall software (V3 or Norton) is blocking the
communication.
If the computer and the machine are connected on the same network and it
cannot be found when searching, firewall software might be blocking the
communication. Refer to the user's guide for the software to turn it off and
try searching for the machine again.
• Check whether the machine's IP address is allocated correctly. You can
check the IP address by printing the network configuration report.
• Check whether the access point (or wireless router) has a configured
security (password). If it has a password, refer to the access point (or wireless
router) administrator.
• Check the machine's IP address. Reinstall the machine driver and change the
settings to connect to the machine on the network. Due to the
characteristics of DHCP, the allocated IP address could change if the
machine is not used for a long time or if the access point has been reset.
Register the product's MAC address when you confogure the DHCP server
on the access point (or wireless router). Then you can always use the IP
address that is set with the MAC address. You can identify the Mac address
of your machine by printing a network configuration report.
• Check the wireless environment. You might not be able to connect to the
network in the infrastructure environment where you need to type in a
user's information before connecting to the access point (or wireless router).
• This machine only supports IEEE 802.11 b/g/n and Wi-Fi. Other wireless
communication types (e.g., Bluetooth) are not supported.
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2. Using a Network-Connected Machine
• When using the ad hoc mode, in operating systems such as Windows Vista,
you might need to set the wireless connection setting every time you use
the wireless machine.
• You cannot use infrastructure mode and ad hoc mode at the same time for
Dell wireless network machines.
• The machine is within the range of the wireless network.
• The machine is located away from obstacles that could block the wireless
signal.
Remove any large metal objects between the access point (or wireless
router) and the machine.
Make sure the machine and wireless access point (or wireless router) are not
separated by poles, walls, or support columns containing metal or concrete.
• The machine is located away from other electronic devices that may
interfere with the wireless signal.
Many devices can interfere with the wireless signal, including a microwave
oven and some Bluetooth devices.
• Whenever the configuration of your access point (or wireless router)
changes, you must do the product's wireless network setup again.
• If Wi-Fi Direct is ON, this machine only supports IEEE 802.11 b/g.
• If the access point is set to work with the 802.11n standard only, it may
notconnect to your machine.
134
3. Special Features
Altitude adjustment
Print quality is affected by atmospheric pressure, which is determined by the
height of the machine above sea level. The following information will guide you
on how to set your machine for the best print quality.
Before you set the altitude value, determine the altitude where you are.
1High 3
2High 2
3High 1
4Normal
You can set the altitude value from Device Settings in Dell Printer Manager
program.
• For Windows and Mac users, see "Device Settings" on page 162.
• You can also set the altitude in System Setup option on the machine’s
display.
4,000 m
(13,123 ft)
3,000 m
(9,842 ft)
2,000 m
(6,561 ft)
1,000 m
(3,280 ft)
4
3
2
1
0
135
3. Special Features
Printing features
• For basic printing features, refer to the Basic Guide (see "Basic printing"
on page 36).
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1
Changing the default print settings
1Click the Windows Start menu.
2 Select Control Panel > Devices and Printers.
3 Right-click on your machine.
4 Select Printing preferences.
If Printing preferences has a ▶, you can select other printer drivers
connected to the selected printer.
5 Change the settings on each tab.
6 Click OK.
If you want to change the settings for each print job, change it in Printing
Preferences.
2
Setting your machine as a default machine
1Click the Windows Start menu.
2 Select Control Panel > Devices and Printers.
3 Select your machine.
4 Right-click your machine and select Set as Default Printer.
If Printing preferences has a ▶, you can select other printer drivers
connected to the selected printer.
Printing features
136
3. Special Features
3
Using advanced print features
XPS printer driver: used to print XPS file format.
• See "Features by models" on page 7.
• The XPS printer driver can be installed only on Windows Vista OS or
higher.
• Install optional memory when an XPS job does not print because the
printer is out of memory.
• For models that provide XPS driver on the software CD:
- You can install the XPS printer driver when you insert the software CD
into your CD/DVD drive.
Printing to a file (PRN)
You will sometimes need to save the print data as a file.
1Check the Print to file box in the Print window.
2 Click Print.
3 Type in the destination path and the file name, and then click OK.
For example, c:\Temp\file name.
If you type in only the file name, the file is automatically saved in My
Documents, Documents and Settings, or Users. The saved folder may
differ, depending on your operating system or the application you are
using.
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137
3. Special Features
Understanding special printer features
You can use advanced printing features when using your machine.
To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print
settings. The machine name, that appears in the printer properties window may differ depending on the machine in use.
• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
• Select the Help menu or click the button from the window or press F1 on your keyboard and click on any option you want to know about (see "Using help"
on page 39).
Item Description
Multiple Pages per
Side
Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and
arranged in the order you specify. You can print up to 16 pages on one sheet.
Printing features
138
3. Special Features
Poster Printing
Prints a single-page document onto 4 (Poster 2x2), 9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab
to make it easier to paste the sheets together.
Booklet Printinga
Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce
a booklet.
• If you want to make a booklet, you need to print on Letter, Legal, A4, US Folio, or Oficio sized print media.
• The Booklet Printing option is not available for all paper sizes. Select the available paper Size option under the Paper tab to see what
paper sizes are available.
• If you select an unavailable paper size, this option can be automatically canceled. Select only available paper (paper without or
mark).
•Double-sided
Printing
•Double-sided
Printing (Manual)a
Print on both sides of a sheet of paper (duplex). Before printing, decide how you want your document oriented.
• You can use this feature with Letter, Legal, A4, US Folio or Oficio sized paper
• If your machine does not have a duplex unit, you should complete the printing job manually. The machine prints every other page of
the document first. After that, a message appears on your computer.
•Skip Blank Pages feature does not work when you select the duplex option.
Item Description
8
9
Printing features
139
3. Special Features
•Double-sided
Printing
•Double-sided
Printing (Manual)a
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
•Printer Default: If you select this option, this feature is determined by the settings you have selected on the control panel of the machine.
This option is available only when you use the PCL/XPS printer driver.
•None: Disables this feature.
•Long Edge: This option is the conventional layout used in bookbinding.
•Short Edge: This option is the conventional layout used in calendars.
•Reverse Double-Sided Printing: Check this option to reverse the print order when duplex printing. This option is not available when you
use Double-sided Printing (Manual).
Paper Options Changes the size of a document to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the
document.
Item Description
Printing features
140
3. Special Features
Watermark The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.
Watermark
(Creating a
watermark)
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Enter a text message in the Watermark Message box.
You can enter up to 256 characters. The message displays in the preview window.
Watermark
(Editing a watermark)
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.
d Click Update to save the changes.
e Click OK or Print until you exit the Print window.
Watermark
(Deleting a
watermark)
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Select the watermark you want to delete from the Current Watermarks list and click Delete.
d Click OK or Print until you exit the Print window.
Item Description
Printing features
141
3. Special Features
Overlaya
This option is available only when you use the PCL/SPL printer driver (see "Software" on page 7).
An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document.
Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing
exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load
preprinted letterhead paper in the machine: just print the letterhead overlay on your document.
To use a page overlay, you must create a new page overlay containing your logo or image.
• The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.
• The resolution of the overlay document must be the same as that of the document you will print with the overlay.
Overlaya
(Creating a new page
overlay)
a To save the document as an overlay, access Printing Preferences.
b Click the Advanced tab, and select Edit from the Text drop-down list. Edit Overlay window appears.
c In the Edit Overlay window, click Create.
d In the Save As window, type a name up to eight characters in the File name box. Select the destination path, if necessary (The default is
C:\Formover).
e Click Save. The name appears on the Overlay List.
f Click OK or Print until you exit the Print window.
The file is not printed. Instead, it is stored on your computer hard disk drive.
Item Description
Printing features
142
3. Special Features
Overlaya
(Using a page overlay)
a Click the Advanced tab.
b Select the desired overlay from the Text drop-down list.
c If the overlay file you want does not appear in the Text drop-down list, select Edit... from the list and click Load. Select the overlay file you
want to use.
If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Open window.
After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay
List box.
d If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a
document for printing, asking you to confirm printing an overlay on your document.
If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.
e Click OK or Print until you exit the Print window.
Overlaya
(Deleting a page
overlay)
a In the Printing Preferences window, click the Advanced tab.
b Select Edit in the Text drop down list.
c Select the overlay you want to delete from the Overlay List box.
d Click Delete.
e When a confirming message window appears, click Yes.
f Click OK or Print until you exit the Print window. You can delete page overlays that you no longer use.
Item Description
Printing features
143
3. Special Features
Print Mode
• This feature is available only if you have installed the optional memory or mass storage device (HDD) (see "Variety feature" on page 8).
• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
•Print Mode: The default Print Mode is Normal, which is for printing without saving the printing file in the memory.
-Normal: This mode prints without storing your document in the optional memory.
-Proof: This mode is useful when you print more than one copy. You can print one copy first to check, then print the rest of the copies later.
-Confidential: This mode is used for printing confidential documents. You need to enter a password to print.
-Store: Select this setting to save a document in the mass storage device (HDD) without printing.
-Store and Print: This mode is used when printing and storing document at the same time.
-Spool: This option can be useful when handling large amounts of data. If you select this setting, the printer spools the document into the
mass storage device (HDD) and then prints it from the mass storage device (HDD) queue, decreasing the computer’s work load.
-Print Schedule: Select this setting to print the document at a specified time.
•User ID: This option is used when you need to find a saved file using the control panel.
•Job Name: This option is used when you need to find a saved file using the control panel.
Job Encryption
Encrypts printing data first, and transmits it to the machine. This feature protects the printing information even though the data is snatched on
a network.
Job Encryption feature is enabled only when the mass storage device (HDD) is installed. The mass storage device (HDD) is used to
decrypt the printing data (see "Variety feature" on page 8).
a. This option is not available when you use XPS driver.
Item Description
Printing features
144
3. Special Features
4
Mac printing
Some features may not be available depending on models or options. It
means that the features are not supported.
Printing a document
When you print with a Mac, you need to check the printer driver settings in each
application you use. Follow the steps below to print from a Mac:
1Open the document to print.
2 Open the File menu and click Page Setup (Document Setup in some
applications).
3 Choose your paper size, orientation, scaling, other options, and make
sure that your machine is selected. Click OK.
4 Open the File menu and click Print.
5 Choose the number of copies and indicate which pages to print.
6 Click Print.
Changing printer settings
You can use advanced printing features when using your machine.
Open an application and select Print from the File menu. The machine name,
which appears in the printer properties window, may differ depending on the
machine in use. Except for the name, the composition of the printer properties
window is similar to the following.
Printing multiple pages on one sheet
You can print more than one page on a single sheet of paper. This feature
provides a cost-effective way to print draft copies.
1Open an application, and select Print from the File menu.
2 Select Layout from the drop-down list under Orientation. In the Pages
per Sheet drop-down list, select the number of pages you want to print
on one sheet of paper.
3 Select the other options to use.
4 Click Print.
The machine prints the selected number of pages to print on one sheet
of paper.
Printing features
145
3. Special Features
Printing on both sides of the paper
Some features may not be available depending on models or options. It
means that the features are not supported (see "Variety feature" on page 8).
Before printing in the duplex mode, decide on which edge you will be binding
your finished document. The binding options are, as follows:
•Long-Edge Binding: This option is the conventional layout used in book
binding.
•Short-Edge Binding: This option is the type often used with calendars.
1From your Mac application, select Print from the File menu.
2 Select Layout from the drop-down list under Orientation.
3 Select a binding orientation from the Two-Sided option.
4 Select the other options to use.
5 Click Print and the machine prints on both sides of the paper.
If you print more than 2 copies, the first copy and the second copy might
print on the same sheet of paper. Avoid printing on both sides of paper
when you are printing more than 1 copy.
Using help
Click the question mark on the bottom-left corner of the window and click on
the topic you want to know about. A pop-up window appears with information
about that option's feature, which is provided from the driver.
Printing features
146
3. Special Features
5
Linux printing
Some features may not be available depending on models or options. It
means that the features are not supported.
Printing from applications
There are a lot of Linux applications that allow you to print using Common UNIX
Printing System (CUPS). You can print on your machine from any such
application.
1Open the document to print
2 Open the File menu and click Page Setup (Print Setup in some
applications).
3 Choose your paper size, orientation, and make sure that your machine is
selected. Click Apply.
4 Open the File menu and click Print.
5 Select your machine to print.
6 Choose the number of copies and indicate which page to print.
7 Change other printing options in each tab, if necessary.
8 Click Print.
Automatic/manual duplex printing may not be available depending on
models. You can alternatively use the lpr printing system or other
applications for odd-even printing.
Printing files
You can print many different types of files on your machine using the standard
CUPS, directly from the command line interface. The CUPS lpr utility allows you
to do that. You can print these files by using the command format below.
lp -d <printer name> -o <option> <file name>
Please refer to lp or man page on your system for more details.
Configuring Printer Properties
Using the Printer Properties window provided by the Printers configuration,
you can change the various properties for your machine as a printer.
Printing features
147
3. Special Features
1Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2 Select your machine on the available printers list and click Properties.
3 The Printer Properties window appears.
The following five tabs display at the top of the window:
•General: Allows you to change the printer location and name. The
name entered in this tab displays on the printer list in Printers
configuration.
•Connection: Allows you to view or select another port. If you change
the machine port from USB to parallel or vice versa while in use, you
must re-configure the machine port in this tab.
•Driver: Allows you to view or select another machine driver. By
clicking Options, you can set the default device options.
•Jobs: Shows the list of print jobs. Click Cancel job to cancel the
selected job and select the Show completed jobs check box to see
previous jobs on the job list.
•Classes: Shows the class that your machine is in. Click Add to Class
to add your machine to a specific class or click Remove from Class
to remove the machine from the selected class.
4 Click OK to apply the changes and close the Printer Properties window.
148
3. Special Features
Scan features
• For basic scanning features, refer to the Basic Guide (see "Basic scanning"
on page 43).
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
• The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus, depending
on your system and what you are scanning, you may not be able to scan
at certain resolutions, especially using enhanced dpi.
6
Basic scanning method
This feature may not be available depending on model or optional goods
(see "Variety feature" on page 8).
You can scan the originals with your machine via an USB cable or the network.
The following methodoloqies can be used for scanning your documents:
•Scan to PC: Scan the originals from the control panel. Then, the scanned
data will be stored in the connected computers My Documents folder (see
"Basic Scanning" on page 43).
•TWAIN: TWAIN is the one of a preset imaging applications. Scanning an
image launches the selected application, enabling you to control the
scanning process. This feature can be used via the local connection or the
network connection (see "Scanning from image editing program" on page
149).
•Dell Scan Assistant: You can use this program to scan images or
documents.
- See "Scanning with Dell Scan Assistant" on page 150.
•WIA: WIA stands for Windows Images Acquisition. To use this feature, your
computer must be connected directly with the machine via an USB cable
(see "Scanning using the WIA driver" on page 150).
•USB Memory: You can scan a document and save the scanned image onto
an USB memory device.
•Email: You can send the scanned image as an email attachment.
•FTP/SMB: You can scan an image and upload it to an FTP/SMB server.
Scan features
149
3. Special Features
7
Setting the scan settings in the computer
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1Open Dell Printer Manager (see "Using Dell Printer Manager" on page
160).
2 Select the appropriate machine from the Printer List.
3 Select Scan to PC Settings menu.
4 Select the option you want.
•Scan Activation: Determines whether or not scanning is enabled on
the device.
•Basic tab: Contains settings related to general scan and device
settings.
•Image tab: Contains settings related to image altering.
5 Press Save > OK.
8
Scanning from image editing program
You can scan and import documents at the image editing software such as
Adobe Photoshop, if the software is TWAIN-compliant. Follow the steps below
to scan with TWAIN-compliant software:
1Make sure that the machine is connected to your computer and
powered on.
2 Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
3 Open an application, such as Adobe Photoshop.
4 Click File > Import, and select the scanner device.
5 Set the scan options.
6 Scan and save your scanned image.
Scan features
150
3. Special Features
9
Scanning using the WIA driver
Your machine supports the Windows Image Acquisition (WIA) driver for
scanning images. WIA is one of the standard components provided by Microsoft
Windows 7 and works with digital cameras and scanners. Unlike the TWAIN
driver, the WIA driver allows you to scan and easily adjust images without using
additional software:
The WIA driver works only on Windows OS (not supported Windows 2000)
with a USB port.
1Make sure that the machine is connected to your computer and
powered on.
2 Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
3 Click Start > Control Panel > Hardware and Sound > Devices and
Printers.
4 Right-click on device driver icon in Printers and Faxes > Start Scan.
5 New Scan application appears.
6 Choose your scanning preferences and click Preview to see your
preferences affect the picture.
7 Scan and save your scanned image.
10
Scanning with Dell Scan Assistant
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
• For Windows, you need to install the printer software from the supplied
CD/DVD. For Mac, open the Applications folder > Dell folder > DellScan
Assistant.
1Download the software from the Dell website then unpack andinstall it.
2 Make sure that the machine is connected to your computer and
powered on.
3 Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
4 Click Start > All programs > Dell Printers, and start Dell Scan
Assistant.
Scan features
151
3. Special Features
Select the Help menu from the window and click on any option you want to
know about.
5 Set the scan options.
6 Click Scan.
11
Mac scanning
Scanning from USB connected machine
1Make sure that the machine is connected to your computer and
powered on.
2 Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
3 Start Applications and click Image Capture.
If No Image Capture device connected message appears, disconnect the
USB cable and reconnect it. If the problem continues, refer to the Image
Capture’s help.
4 Select the option you want.
5 Scan and save your scanned image.
If scanning does not operate in Image Capture, update Mac OS to the latest
version.
Scanning from network connected machine
Network or wireless model only (see "Features by models" on page 7).
1Make sure that your machine is connected to a network.
2 Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
3 Start Applications and click Image Capture.
4 According to OS, follow steps below.
• For 10.5
-Click Devices > Browse Devices on Menu bar.
- Make sure that Connected checkbox is checked beside your
machine in Bonjour Devices.
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152
3. Special Features
• For 10.6 -10.9, select your device below SHARED.
5 Set the scan options on this program.
6 Scan and save your scanned image.
• If scanning does not operate in Image Capture, update Mac OS to the
latest version.
• For more information, refer to the Image Capture’s help.
• You can also scan using TWAIN-compliant software, such as Adobe
Photoshop.
12
Linux scanning
Scanning
1Make sure that the machine is connected to your computer and
powered on.
2 Double-click the Unified Driver Configurator on your desktop.
3 Click the button to switch to Scanners Configuration.
4 Select the scanner on the list.
5 Click Properties.
6 Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 34).
7 From the Scanner Properties window, click Preview.
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153
3. Special Features
8 The document is scanned and the image preview appears in the
Preview Pane.
9 Drag the pointer to set the image area to be scanned in the Preview
Pane.
10 Select the option you want.
11 Scan and save your scanned image.
For later use, you can save as your scan settings and add it to the Job Type
drop-down list.
Editing an image with Image Manager
The Image Manager application provides you with menu commands and tools
to edit your scanned image.
4. Useful Management
Tools
This chapter introduces management tools provided to help you make full use of your machine.
• Accessing management tools 155
• Using Firmware update utility 156
• Using Dell Supplies Ordering Utility 157
• Using Embedded Web Service 158
• Using Dell Printer Manager 160
• Using Dell Printer Status 163
• Using the Linux Unified Driver Configurator 165
155
4. Useful Management Tools
Accessing management tools
Dell provides a variety of management tools for Dell printers.
1Make sure that the machine is connected to your computer and powered on.
2 From the Start menu, select Programs or All Programs.
• For Windows 8, from the Charms, select Search > Apps.
3 Find Dell Printers.
4 Under Dell Printers, you can see installed management tools.
5 Click the management tool you want to use.
• After installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.
• For Windows 8, after installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.
156
4. Useful Management Tools
Using Firmware update utility
Firmware Update Utility allows you to maintain your machine by upgrading firmware.
1From the Start menu, select Programs or All Programs > Dell Printers > your printer driver name > Firmware Update Utility.
2 Download the latest firmware. Click http://www.dell.com/support.
3 If your printer is connected with an USB cable, click USB Connected Printer or Network Connected Printer.
4 Click Browse and select the downloaded firmware file.
5 Click Update Firmware.
157
4. Useful Management Tools
Using Dell Supplies Ordering Utility
To order replacement toner cartridges or supplies from Dell:
Availabe for Windows or Mac OS users only.
1Double-click the Dell Supplies Ordering Utility icon on your desktop.
OR
From the Start menu, select Programs or All Programs > Dell Printers
> your printer driver name > Dell Supplies Ordering Utility.
For Mac,
Open the Applications folder > Dell folder > Dell Supplies Ordering
Utility.
2 The Dell Supplies Ordering Utility window opens.
158
4. Useful Management Tools
Using Embedded Web Service
• Internet Explorer 6.0 or higher is the minimum requirement for
Embedded Web Service.
•Embedded Web Service explanation in this user’s guide may differ from
your machine depending on its options or models.
• Network model only (see "Software" on page 7).
1
Accessing Embedded Web Service
1Access a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in
the address field and press the Enter key or click Go.
2 Your machine’s embedded website opens.
Logging into Embedded Web Service
Before configuring options in Embedded Web Service, you need to log-in as an
administrator. You can still use Embedded Web Service without logging in but
you won’t have access to Settings tab and Security tab.
1Click Login on the upper right of the Embedded Web Service website.
2 Type in the ID and Password then click Login.
•ID: admin
•Password: dell00000
2
Embedded Web Service overview
Some tabs may not appear depending on your model.
Information tab
This tab gives you general information about your machine. You can check
things, such as remaining amount of toner. You can also print reports, such as an
error report.
•Active Alerts: Shows the alerts that have occurred in the machine and their
severity.
•Supplies: Shows how many pages are printed and amount of toner left in
the cartridge.
Using Embedded Web Service
159
4. Useful Management Tools
•Usage Counters: Shows the usage count by print types: simplex and
duplex.
•Current Settings: Shows the machine’s and network’s information.
•Print information: Prints reports such as system related reports, e-mail
address, and font reports.
Settings tab
This tab allows you to set configurations provided by your machine and
network. You need to log-in as an administrator to view this tab.
•Machine Settings tab: Sets options provided by your machine.
•Network Settings tab: Shows options for the network environment. Sets
options such as TCP/IP and network protocols.
Security tab
This tab allows you to set system and network security information. You need to
log-in as an administrator to view this tab.
•System Security: Sets the system administrator’s information and also
enables or disables machine features.
•Network Security: IPv4/IPv6 filtering.
•User Access Control: Classifies users into several groups according to each
user’s role. Each user’s authorization, authentication and accounting will be
controlled by the group’s role definition.
Maintenance tab
This tab allows you to maintain your machine by upgrading firmware and
setting contact information for sending emails. You can also connect to Dell
website or download drivers by selecting the Link menu.
•Firmware Upgrade: Upgrade your machine’s firmware.
•Contact Information: Shows the contact information.
•Link: Shows links to useful sites where you can download or check
information.
160
4. Useful Management Tools
Using Dell Printer Manager
• Available for Windows and Mac OS users only (see "Software" on page 7).
• For Windows, Internet Explorer 6.0 or higher is the minimum
requirement for Dell Printer Manager.
Dell Printer Manager is an application that combines Dell machine settings into
one location. Dell Printer Manager combines device settings as well as printing
environments, settings/actions and launching. All of these features provide a
gateway to conveniently use your Dell machine. Dell Printer Manager provides
two different user interfaces for the user to choose from: the basic user interface
and the advanced user interface. Switching between the two interfaces is easy:
just click a button.
3
Understanding Dell Printer Manager
To open the program:
For Windows,
Select Start > Programs or All Programs > Dell > Dell Printers > Dell Printer
Manager > Dell Printer Manager.
For Mac,
Open the Applications folder > Dell folder > Dell Printer Manager.
The Dell Printer Manager interface is comprised of various basic sections as
described in the table that follows:
The screenshot may differ depending on operating system you are using.
1
Printer list The Printer List displays printers installed on your
computer and network printers added by network
discovery (Windows only).
Using Dell Printer Manager
161
4. Useful Management Tools
Select the Help menu or click the button from the window and click on
any option you want to know about.
2
Printer
information
This area gives you general information about your
machine. You can check information, such as the machine’s
model name, IP address (or Port name), and machine
status.
You can view the online User’s Guide.
3
Application
information
Includes links for changing to the advanced settings,
preference, help, and about.
The button is used to change the user
interface to the advanced settings user interface
(see "Advanced settings user interface overview"
on page 162).
4
Quick links Displays Quick links to machine specific functions. This
section also includes links to applications in the advanced
settings.
If you connect your machine to a network, the
Embedded Web Service icon is enabled.
5
Contents area Displays information about the selected machine,
remaining toner level, and paper. The information will vary
based on the machine selected. Some machines do not
have this feature.
6
Order supplies Click on the Order button from the supply ordering
window. You can order replacement toner cartridge(s)
from online.
Using Dell Printer Manager
162
4. Useful Management Tools
4
Advanced settings user interface overview
The advanced user interface is intended to be used by the person responsible
for managing the network and machines.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine.
Device Settings
You can configure various machine settings such as machine setup, paper,
layout, emulation, network, and print information.
Scan to PC Settings
This menu includes settings to create or delete scan to PC profiles.
•Scan Activation: Determines whether or not scanning is enabled on the
device.
•Profile: Displays the scanning profiles saved on the selected device.
•Basic tab: Contains settings related to general scan and device settings.
•Image tab: Contains settings related to image altering.
Alert Settings (Windows only)
This menu includes settings related to error alerting.
•Printer Alert: Provides settings related to when alerts will be received.
•Email Alert: Provides options relating to receiving alerts via email.
•Alert History: Provides a history of device and toner related alerts.
163
4. Useful Management Tools
Using Dell Printer Status
The Dell Printer Status is a program that monitors and informs you of the
machine status.
• The Dell Printer Status window and its contents shown in this user’s
guide may differ depending on the machine or operating system in use.
• Check the operating system(s) that are compatible with your machine
(see "Specifications" on page 71).
• Available for Windows OS users only (see "Software" on page 7).
5
Dell Printer Status overview
If an error occurs while operating, you can check the error from the Dell Printer
Status. Dell Printer Status is installed automatically when you install the machine
software.
You can also launch Dell Printer Status manually. Go to the Printing
Preferences, click the Basic tab > Printer Status button.
These icons appear on the Windows task bar:
Icon Mean Description
Normal The machine is in ready mode and experiencing no
errors or warnings.
Warning The machine is in a state where an error might occur in
the future. For example, it might be in toner low status,
which may lead to toner empty status.
Error The machine has at least one error.
1
Toner Level You can view the level of toner remaining in each
toner cartridge. The machine and the number of
toner cartridge(s) shown in the above window may
differ depending on the machine in use. Some
machines do not have this feature.
Using Dell Printer Status
164
4. Useful Management Tools
2Option You can set printing job alert related settings.
3Order Supplies You can order replacement toner cartridge(s) from
online.
4User’s Guide You can view the online User’s Guide.
5Close Close the window.
165
4. Useful Management Tools
Using the Linux Unified Driver Configurator
The Unified Driver Configurator is a tool primarily intended for configuring
machine devices. You need to install Unified Linux Driver to use Unified Driver
Configurator (see "Installation for Linux" on page 99).
After the driver is installed on your Linux system, the Unified Driver Configurator
icon will automatically be created on your desktop.
6
Opening Unified Driver Configurator
1Double-click the Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select DELL Unified
Driver > Unified Driver Configurator.
2 Click each button on the left to switch to the corresponding
configuration window.
1Printer Configuration
2Port Configuration
To use the on screen help, the Help or button from the window.
3 After changing the configurations, click Exit to close the Unified Driver
Configurator.
Using the Linux Unified Driver Configurator
166
4. Useful Management Tools
7
Printers configuration
Printers configuration has the two tabs: Printers and Classes.
Printers tab
View the current system’s printer configuration by clicking on the machine icon
button on the left side of the Unified Driver Configurator window.
The printer control buttons are, as follows:
•Refresh: Renews the available machines list.
•Add Printer: Allows you to add a new machines.
•Remove Printer: Removes the selected machine.
•Set as Default: Sets the current selected machine as a default machine.
•Stop/Start: Stops/starts the machine.
•Test: Allows you to print a test page to ensure the machine is working
properly.
•Properties: Allows you to view and change the printer’s properties.
1Switches to Printers configuration.
2Shows all of the installed machines.
3Shows the status, model name, and URI of your machine.
Using the Linux Unified Driver Configurator
167
4. Useful Management Tools
Classes tab
The Classes tab shows a list of available machine classes.
•Refresh: Renews the classes list.
•Add Class: Allows you to add a new machine class.
•Remove Class: Removes the selected machine class.
8
Ports configuration
In this window, you can view the list of available ports, check the status of each
port and release a port that is stalled in a busy state when its owner has
terminated the job for any reason.
•Refresh: Renews the available ports list.
•Release port: Releases the selected port.
1Shows all of the machine classes.
2Shows the status of the class and the number of machines in the class.
1Switches to Ports configuration.
2Shows all of the available ports.
3Shows the port type, device connected to the port, and status.
169
5. Troubleshooting
Paper feeding problems
Condition Suggested solutions
Paper jams during printing. Clear the paper jam.
Paper sticks together. • Check the maximum paper capacity of the tray.
• Make sure that you are using the correct type of paper.
• Remove paper from the tray and flex or fan the paper.
• Humid conditions may cause some paper to stick together.
Multiple sheets of paper do not feed. Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.
Paper does not feed into the machine. • Remove any obstructions from inside the machine.
• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove excess paper from the tray.
• The paper is too thick. Use only paper that meets the specifications required by the machine.
The paper keeps jamming. • There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the
manual feeding in tray.
• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine.
• There may be debris inside the machine. Open the front cover and remove any debris.
Envelopes skew or fail to feed correctly. Ensure that the paper guides are against both sides of the envelopes.
170
5. Troubleshooting
Power and cable connecting problems
Condition Suggested solutions
The machine is not receiving power,
or the connection cable between the
computer and the machine is not
connected properly.
• Connect the machine to the electricity supply first. If the machine has a (Power/Wakeup) button on the control,
press it.
• Disconnect the machine’s cable and reconnect it.
171
5. Troubleshooting
Printing problems
Condition Possible cause Suggested solutions
The machine does not
print.
The machine is not receiving power. Connect the machine to the electricity supply first. If the machine has a (Power/
Wakeup) button on the control, press it.
The machine is not selected as the default
machine.
Select your machine as your default machine in Windows.
Check the machine for the following:
• The cover is not closed. Close the cover.
• Paper is jammed. Clear the paper jam (see "Clearing paper jams" on page 64).
• No paper is loaded. Load paper (see "Loading paper in the tray" on page 27).
• The toner cartridge is not installed. Install the toner cartridge (see "Replacing the toner cartridge" on page 53).
• Make sure the protect cover and sheets are removed from the toner cartridge (see "Replacing the toner cartridge" on page 53).
If a system error occurs, contact your service representative.
The connection cable between the computer and
the machine is not connected properly.
Disconnect the machine cable and reconnect it (see "Rear view" on page 18).
The connection cable between the computer and
the machine is defective.
If possible, attach the cable to another computer that is working properly and print a job.
You can also try using a different machine cable.
The port setting is incorrect. Check the Windows printer settings to make sure that the print job is sent to the correct
port. If the computer has more than one port, make sure that the machine is attached to
the correct one.
Printing problems
172
5. Troubleshooting
The machine does not
print.
The machine may be configured incorrectly. Check the Printing Preferences to ensure that all of the print settings are correct.
The printer driver may be incorrectly installed. Uninstall and reinstall the machine’s driver.
The machine is malfunctioning. Check the display message on the control panel to see if the machine is indicating a
system error. Contact a service representative.
The document size is so big that the hard disk
space of the computer is insufficient to access the
print job.
Get more hard disk space and print the document again.
The output tray is full. Once the paper is removed from the output tray, the machine resumes printing.
The machine selects print
materials from the wrong
paper source.
The paper option that was selected in the
Printing Preferences may be incorrect.
For many software applications, the paper source selection is found under the Paper tab
within the Printing Preferences (see "Opening printing preferences" on page 37).
Select the correct paper source. See the printer driver help screen (see "Using help" on
page 39).
A print job is extremely
slow.
The job may be very complex. Reduce the complexity of the page or try adjusting the print quality settings.
Half the page is blank. The page orientation setting may be incorrect. Change the page orientation in your application (see "Opening printing preferences" on
page 37). See the printer driver help screen (see "Using help" on page 39).
The paper size and the paper size settings do not
match.
Ensure that the paper size in the printer driver settings matches the paper in the tray.Or,
ensure that the paper size in the printer driver settings matches the paper selection in
the software application settings you use (see "Opening printing preferences" on page
37).
The machine prints, but
the text is wrong,
garbled, or incomplete.
The machine cable is loose or defective. Disconnect the machine cable and reconnect. Try a print job that you have already
printed successfully. If possible, attach the cable and the machine to another computer
that you know works and try a print job. Finally, try a new machine cable.
Condition Possible cause Suggested solutions
Printing problems
173
5. Troubleshooting
The wrong printer driver was selected. Check the application’s printer selection menu to ensure that your machine is selected.
The software application is malfunctioning. Try printing a job from another application.
The operating system is malfunctioning. Exit Windows and reboot the computer. Turn the machine off and back on again.
Pages print, but they are
blank.
The toner cartridge is defective or out of toner. Redistribute the toner, if necessary. If necessary, replace the toner cartridge.
• See "Redistributing toner" on page 51.
• See "Replacing the toner cartridge" on page 53.
The file may have blank pages. Check the file to ensure that it does not contain blank pages.
Some parts, such as the controller or the board,
may be defective.
Contact a service representative.
The machine does not
print PDF files correctly.
Some parts of graphics,
text, or illustrations are
missing.
Incompatibility between the PDF file and the
Acrobat products.
Printing the PDF file as an image may enable the file to print. Turn on Print As Image
from the Acrobat printing options.
It will take longer to print when you print a PDF file as an image.
The print quality of
photos is not good.
Images are not clear.
The resolution of the photo is very low. Reduce the photo size. If you increase the photo size in the software application, the
resolution will be reduced.
Before printing, the
machine emits vapor near
the output tray.
Using damp paper can cause vapor during
printing.
This is not a problem. Just keep printing.
Condition Possible cause Suggested solutions
Printing problems
174
5. Troubleshooting
The machine does not
print special-sized paper,
such as billing paper.
Paper size and paper size setting do not match. Set the correct paper size in the Custom in Paper tab in Printing Preferences (see
"Opening printing preferences" on page 37).
The printed billing paper
is curled.
The paper type setting does not match. Change the printer option and try again. Go to Printing Preferences, click Paper tab,
and set type to Thick (see "Opening printing preferences" on page 37).
Machine information is not
displayed when you click
the device in the Devices
and Printers.
Check the Printer properties. Click the Ports tab.
(Control Panel > Devices and Printers > Right-
click on your printer icon and select Printer
properties)
If the port is set to File or LPT, uncheck them and
select TCP/IP, USB, or WSD.
Machine information is not displayed when you click the device in the Devices and
Printers.
The error related toast
message pops up.
The error related toast message pops up.
Condition Possible cause Suggested solutions
175
5. Troubleshooting
Printing quality problems
If the inside of the machine is dirty or paper has been loaded improperly, there might be a reduction in print quality. See the table below to clear the problem.
Condition Suggested solutions
Light or faded print • If a vertical white streak or faded area appears on the page, the toner supply is low. Install a new toner cartridge (see "Replacing the
toner cartridge" on page 53).
• The paper may not meet paper specifications; for example, the paper may be too moist or rough.
• If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and turn
the toner save mode off. See the help screen of the printer driver.
• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. Clean the inside of your machine
(see "Cleaning the machine" on page 55).
• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
55). If these steps do not correct the problem, contact a service representative.
The top half of the paper is
printed lighter than the rest of
the paper
The toner might not adhere properly to this type of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 37).
Printing quality problems
176
5. Troubleshooting
Toner specks • The paper may not meet specifications; for example, the paper may be too moist or rough.
• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 55).
• The paper path may need cleaning. Contact a service representative (see "Cleaning the machine" on page 55).
Dropouts If faded areas, generally rounded, occur randomly on the page:
• A single sheet of paper may be defective. Try reprinting the job.
• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper.
• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thick (see "Opening
printing preferences" on page 37).
If these steps do not correct the problem, contact a service representative.
White Spots If white spots appear on the page:
• The paper is too rough and a lot of dirt from paper falls to the inner components within the machine, so the transfer roller may be
dirty. Clean the inside of your machine (see "Cleaning the machine" on page 55).
• The paper path may need cleaning. Clean the inside of your machine (see "Cleaning the machine" on page 55).
If these steps do not correct the problem, contact a service representative.
Condition Suggested solutions
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbC
AaBbC
AaBbC
AaBbC
AaBbC
Printing quality problems
177
5. Troubleshooting
Vertical lines If black vertical streaks appear on the page:
• The surface (drum part) of the toner cartridge inside the machine has probably been scratched. Remove the toner cartridge and
install a new one (see "Replacing the toner cartridge" on page 53).
If white vertical streaks appear on the page:
• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
55). If these steps do not correct the problem, contact a service representative.
Black or color background If the amount of background shading becomes unacceptable:
• Change to a lighter weight paper.
• Check the environmental conditions: very dry conditions or a high level of humidity (higher than 80% RH) can increase the amount
of background shading.
• Remove the old toner cartridge and install a new one (see "Replacing the toner cartridge" on page 53).
• Thoroughly redistribute the toner (see "Redistributing toner" on page 51).
Toner smear • Clean the inside of the machine (see "Cleaning the machine" on page 55).
• Check the paper type and quality.
• Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 53).
Condition Suggested solutions
Printing quality problems
178
5. Troubleshooting
Vertical repetitive defects If marks repeatedly appear on the printed side of the page at even intervals:
• The toner cartridge may be damaged. If you still have the same problem, remove the toner cartridge and, install a new one (see
"Replacing the toner cartridge" on page 53).
• Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after
a few more pages.
• The fusing assembly may be damaged. Contact a service representative.
Background scatter Background scatter results from bits of toner randomly distributed on the printed page.
• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that
the paper does not absorb too much moisture.
• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams
on the reverse side. Printing on seams can cause problems.
Or select Thick from the Printing Preferences window (see "Opening printing preferences" on page 37).
• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application
or in Printing Preferences (see "Opening printing preferences" on page 37). Ensure the correct paper type is selected. For example:
If Thicker Paper is selected, but Plain Paper actually used, an overcharging can occur causing this copy quality problem.
• If you are using a new toner cartridge, redistribute the toner first (see "Redistributing toner" on page 51).
Toner particles are around bold
characters or pictures
The toner might not adhere properly to this type of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 37).
• Ensure the correct paper type is selected. For example: If Thicker Paper is selected, but Plain Paper actually used, an overcharging
can occur causing this copy quality problem.
Condition Suggested solutions
A
Printing quality problems
179
5. Troubleshooting
Misformed characters • If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try different paper.
Page skew • Ensure that the paper is loaded properly.
• Check the paper type and quality.
• Ensure that the guides are not too tight or too loose against the paper stack.
Curl or wave • Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high temperature and humidity can cause paper curl.
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
Condition Suggested solutions
AaBbC
AaBbC
AaBbC
AaBbCc
AaBbCc
Printing quality problems
180
5. Troubleshooting
Wrinkles or creases • Ensure that the paper is loaded properly.
• Check the paper type and quality.
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
Back of printouts are dirty • Check for leaking toner. Clean the inside of the machine (see "Cleaning the machine" on page 55).
Solid color or black pages • The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.
• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 53).
• The machine may require repairing. Contact a service representative.
Condition Suggested solutions
A
Printing quality problems
181
5. Troubleshooting
Loose toner • Clean the inside of the machine (see "Cleaning the machine" on page 55).
• Check the paper type and quality.
• Remove the toner cartridge and then, install a new one (see "Replacing the toner cartridge" on page 53).
If the problem persists, the machine may require repair. Contact a service representative.
Character voids Character voids are white areas within parts of characters that should be solid black:
• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.
• The paper may not meet paper specifications.
Horizontal stripes If horizontally aligned black streaks or smears appear:
• The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.
• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 53).
If the problem persists, the machine may require repairing. Contact a service representative.
Condition Suggested solutions
A
Printing quality problems
182
5. Troubleshooting
Curl If the printed paper is curled or paper does not feed into the machine:
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
• Change the printer’s paper option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thin (see
"Opening printing preferences" on page 37).
• An unknown image
repetitively appears on a few
sheets
• Loose toner
• Light print or contamination
occurs
Your machine is probably being used at an altitude of 1,000 m (3,281 ft) or above.The high altitude may affect the print quality, such
as loose toner or light imaging. Change the altitude setting for your machine (see "Altitude adjustment" on page 134).
Condition Suggested solutions
183
5. Troubleshooting
Copying problems
Condition Suggested solutions
Copies are too light or too dark. Adjust the darkness in copy feature to lighten or darken the backgrounds of copies.
Smears, lines, marks, or spots
appear on copies.
• If the defects are on the original, adjust darkness in copy feature to lighten the background of your copies.
• If there are no defects on the original, clean the scan unit (see "Cleaning the scan unit" on page 59).
Copy image is skewed. • Ensure that the original is aligned with the registration guide.
• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 55).
Blank copies print out. Ensure that the original is face down on the scanner glass or face up in the document feeder.
If these steps do not correct the problem, contact a service representative.
Image rubs off the copy easily. • Replace the paper in the tray with paper from a new package.
• In high humidity areas, do not leave paper in the machine for extended periods of time.
Frequent copy paper jams
occur.
• Fan the paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if
necessary.
• Ensure that the paper is the proper type and weight (see "Print media specifications" on page 73).
• Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.
Toner cartridge produces fewer
copies than expected before
running out of toner.
• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other
documents that use more toner.
• The scanner lid may be left open while copies are being made.
• Turn the machine off and back on.
184
5. Troubleshooting
Scanning problems
Condition Suggested solutions
The scanner does not work. • Make sure that you place the original to be scanned face down on the scanner glass, or face up in the document feeder (see
"Loading originals" on page 34).
• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.
Try lowering the scan resolution rate.
• Check that the machine printer cable is connected properly.
• Make sure that the machine printer cable is not defective. Switch the printer cable with a known good cable. If necessary, replace
the printer cable.
The unit scans very slowly. • Check if the machine is printing received data. If so, scan the document after the received data has been printed.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned
image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how
to set BIOS, refer to your computer user’s guide.
Message appears on your
computer screen:
• Device can’t be set to the H/W
mode you want.
• Port is being used by another
program.
•Port is disabled.
• Scanner is busy receiving or
printing data. When the
current job is completed, try
again.
• Invalid handle.
• Scanning has failed.
• There may be a copying or printing job in progress. Try your job again when that job is finished.
• The selected port is currently being used. Restart your computer and try again.
• The machine printer cable may be improperly connected or the power may be off.
• The scanner driver is not installed or the operating environment is not set up properly.
• Ensure that the machine is properly connected and the power is on, then restart your computer.
• The USB cable may be improperly connected or the power may be off.
185
5. Troubleshooting
Operating system problems
1
Common Windows problems
Refer to the Microsoft Windows User’s Guide that came with your computer for further information on Windows error messages.
Condition Suggested solutions
“File in Use” message appears
during installation.
Exit all software applications. Remove all software from the startup group, then restart Windows. Reinstall the printer driver.
“General Protection Fault”,
“Exception OE”, “Spool 32”, or
“Illegal Operation” messages
appear.
Close all other applications, reboot Windows and try printing again.
“Fail To Print”, “A printer
timeout error occurred”
message appear.
These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in ready
mode or after printing has completed, check the connection and/or whether an error has occurred.
Operating system problems
186
5. Troubleshooting
2
Common Mac problems
Refer to the Mac User’s Guide that came with your computer for further information on Mac error messages.
Condition Suggested solutions
The machine does not print PDF files
correctly. Some parts of graphics, text, or
illustrations are missing.
Printing the PDF file as an image may enable the file to print. Turn on Print As Image from the Acrobat printing options.
It will take longer to print when you print a PDF file as an image.
Some letters are not displayed normally
during cover page printing.
Mac OS cannot create the font while printing the cover page. The English alphabet and numbers are displayed normally on
the cover page.
When printing a document in Mac with
Acrobat Reader 6.0 or higher, colors
print incorrectly.
Make sure that the resolution setting in your machine driver matches the one in Acrobat Reader.
Operating system problems
187
5. Troubleshooting
3
Common Linux problems
Condition Suggested solutions
The machine does not print. • Check if the printer driver is installed in your system. Open Unified Driver Configurator and switch to the Printers tab in the Printers
configuration window to look at the list of available machines. Make sure that your machine is displayed on the list. If not, open
Add new printer wizard to set up your device.
• Check if the machine is started. Open Printers configuration and select your machine from the printers list. Look at the description
in the Selected printer pane. If its status contains Stopped, press the Start button. Normal operation of the machine should be
restored. The “stopped” status might be activated when some problems in printing occur.
• Check if your application has special print options such as “-oraw”. If “-oraw” is specified in the command line parameter, then
remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit the command line parameter in the
command item.
Some color images come out all
black.
This is a known bug in Ghostscript (until GNU Ghostscript version 7.05) when the base color space of the document is indexed color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 7.06 or later. You can find recent Ghostscript versions at
www.ghostscript.com.
Some color images come out in
unexpected color.
This is a known bug in Ghostscript (until GNU Ghostscript version 7.xx) when the base color space of the document is indexed RGB color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 8.xx or later. You can find recent Ghostscript versions at
www.ghostscript.com.
The machine does not print
whole pages, and output is
printed on half the page.
It is a known problem that occurs when a color machine is used on version 8.51 or earlier of Ghostscript, 64-bit Linux OS, and has been
reported to bugs.ghostscript.com as Ghostscript Bug 688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download the
latest version of AFPL Ghostscript from http://sourceforge.net/projects/ghostscript/ and install it to solve this problem.
Operating system problems
188
5. Troubleshooting
I cannot scan via Gimp Front-
end.
Check if Gimp Front-end has Xsane:Device dialog. on the Acquire menu. If not, you should install Xsane plug-in for Gimp on the your
computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detailed information,
refer to the Help for Linux distribution CD or Gimp Front-end application.
If you wish to use another kind of scan application, refer to application’s Help.
“Cannot open port device file”
error message appears when
printing a document.
Avoid changing print job parameters (e.q., via LPR GUI) while a print job is in progress. Known versions of CUPS server break the print
job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks the port
while printing, the abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs. If this situation
occurs, try to release the port by selecting Release port in the Port configuration window.
The machine does not appear
on the scanners list.
• Ensure your machine is attached to your computer, connected properly via the USB port, and is turned on.
• Ensure the scanner driver for your machine is installed in your system. Open Unified Linux Driver configurator, switch to Scanners
configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the window.
• Ensure the port is not busy. Since functional components of machine (printer and scanner) share the same I/O interface (port), the
situation of simultaneous access of different user applications to the same port is possible. To avoid possible conflicts, only one of
them at a time is allowed to gain control over the device. The other user will encounter “device busy” response. This usually happens
when starting a scan procedure. An appropriate message box appears.
To identify the source of the problem, open the Ports configuration and select the port assigned to your scanner, port's symbol /dev/
mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1, and so on. USB ports start at /
dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane, you can see if
the port is occupied by another application. If this is the case, you should either wait for completion of the current job or press the
Release port button, if you are sure that the present port application is not functioning properly.
The machine does not scan. • Ensure a document is loaded into the machine, ensure your machine is connected to the computer.
• If there is an I/O error while scanning.
Condition Suggested solutions
Operating system problems
189
5. Troubleshooting
Refer to the Linux User’s Guide that came with your computer for further information on Linux error messages.
4
Common PostScript problems
The following situations are PS language specific and may occur when several printer languages are used.
Problem Possible cause Solution
The PostScript file cannot be
printed
The PostScript driver may not be installed
correctly.
• Install the PostScript driver (see "Software Installation" on page 96).
• Print a configuration page and verify that the PS version is available for
printing.
• If the problem persists, contact a service representative.
Limit Check Error report prints The print job was too complex. You might need to reduce the complexity of the page or install more memory.
A PostScript error page prints The print job may not be PostScript. Make sure that the print job is a PostScript job. Check to see whether the software
application expected a setup or PostScript header file to be sent to the machine.
The optional tray is not
selected in the driver
The printer driver has not been configured to
recognize the optional tray.
Open the PostScript driver properties, select the Device Options tab, and set the
tray option.
When printing a document in
Mac with Acrobat Reader 6.0 or
higher, colors print incorrectly
The resolution setting in the printer driver may
not be matched with the one in Acrobat Reader.
Make sure that the resolution setting in your printer driver matches the one in
Acrobat Reader.
190
Glossary
Glossary
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well as
mentioned in this user’s guide.
802.11
802.11 is a set of standards for wireless local area network (WLAN)
communication, developed by the IEEE LAN/MAN Standards Committee (IEEE
802).
802.11b/g/n
802.11b/g/n can share same hardware and use the 2.4 GHz band. 802.11b
supports bandwidth up to 11 Mbps, 802.11n supports bandwidth up to 150
Mbps. 802.11b/g/n devices may occasionally suffer interference from
microwave ovens, cordless telephones, and Bluetooth devices.
Access point
Access Point or Wireless Access Point (AP or WAP) is a device that connects
wireless communication devices together on wireless local area networks
(WLAN), and acts as a central transmitter and receiver of WLAN radio signals.
ADF
An Automatic Document Feeder (ADF) is a scanning unit that will automatically
feed an original sheet of paper so that the machine can scan some amount of the
paper at once.
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Mac (1984) and is now
deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to represent the
color of a single pixel in a bitmapped image. Higher color depth gives a broader
range of distinct colors. As the number of bits increases, the number of possible
colors becomes impractically large for a color map. 1-bit color is commonly
called as monochrome or black and white.
BMP
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file format
on that platform.
Glossary
191
Glossary
BOOTP
Bootstrap Protocol. A network protocol used by a network client to obtain its IP
address automatically. This is usually done in the bootstrap process of
computers or operating systems running on them. The BOOTP servers assign
the IP address from a pool of addresses to each client. BOOTP enables 'diskless
workstation' computers to obtain an IP address prior to loading any advanced
operating system.
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD
Locking mechanism is also used to hold the CCD module to prevent any damage
when you move the machine.
Collation
Collation is a process of printing a multiple-copy job in sets. When collation is
selected, the device prints an entire set before printing additional copies.
Control Panel
A control panel is a flat, typically vertical, area where control or monitoring
instruments are displayed. They are typically found in front of the machine.
Coverage
It is the printing term used for a toner usage measurement on printing. For
example, 5% coverage means that an A4 sided paper has about 5% image or text
on it. So, if the paper or original has complicated images or lots of text on it, the
coverage will be higher and at the same time, a toner usage will be as much as
the coverage.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to exchange
data between disparate applications. The file format, as it is used in Microsoft
Excel, has become a de facto standard throughout the industry, even among
non-Microsoft platforms.
DADF
A Duplex Automatic Document Feeder (DADF) is a scanning unit that will
automatically feed and turn over an original sheet of paper so that the machine
can scan on both sides of the paper.
Default
The value or setting that is in effect when taking a printer out of its box state,
reset, or initialized.
Glossary
192
Glossary
DHCP
A Dynamic Host Configuration Protocol (DHCP) is a client-server networking
protocol. A DHCP server provides configuration parameters specific to the DHCP
client host requesting, generally, information required by the client host to
participate on an IP network. DHCP also provides a mechanism for allocation of
IP addresses to client hosts.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds memory.
DIMM stores all the data within the machine like printing data, received fax data.
DLNA
The Digital Living Network Alliance (DLNA) is a standard that allows devices on
a home network to share information with each other across the network.
DNS
The Domain Name Server (DNS) is a system that stores information associated
with domain names in a distributed database on networks, such as the Internet.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head that
runs back and forth on the page and prints by impact, striking an ink-soaked
cloth ribbon against the paper, much like a typewriter.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and
printing. Generally, higher DPI results in a higher resolution, more visible detail
in the image, and a larger file size.
DRPD
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company
service which enables a user to use a single telephone line to answer several
different telephone numbers.
Duplex
A mechanism that will automatically turn over a sheet of paper so that the
machine can print (or scan) on both sides of the paper. A printer equipped with
a Duplex Unit can print on both sides of paper during one print cycle.
Duty Cycle
Duty cycle is the page quantity which does not affect printer performance for a
month. Generally the printer has the lifespan limitation such as pages per year.
The lifespan means the average capacity of print-outs, usually within the
warranty period. For example, if the duty cycle is 48,000 pages per month
assuming 20 working days, a printer limits 2,400 pages a day.
Glossary
193
Glossary
ECM
Error Correction Mode (ECM) is an optional transmission mode built into Class 1
fax machines or fax modems. It automatically detects and corrects errors in the
fax transmission process that are sometimes caused by telephone line noise.
Emulation
Emulation is a technique of one machine obtaining the same results as another.
An emulator duplicates the functions of one system with a different system, so
that the second system behaves like the first system. Emulation focuses on exact
reproduction of external behavior, which is in contrast to simulation, which
concerns an abstract model of the system being simulated, often considering its
internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local area
networks (LANs). It defines wiring and signaling for the physical layer, and frame
formats and protocols for the media access control (MAC)/data link layer of the
OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most
widespread LAN technology in use during the 1990s to the present.
EtherTalk
A suite of protocols developed by Apple Computer for computer networking. It
was included in the original Mac (1984) and is now deprecated by Apple in favor
of TCP/IP networking.
FDI
Foreign Device Interface (FDI) is a card installed inside the machine to allow a
third party device such as a coin operated device or a card reader. Those devices
allow the pay-for-print service on your machine.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files
over any network that supports the TCP/IP protocol (such as the Internet or an
intranet).
Fuser Unit
The part of a laser printer that fuses the toner onto the print media. It consists of
a heat roller and a pressure roller. After toner is transferred onto the paper, the
fuser unit applies heat and pressure to ensure that the toner stays on the paper
permanently, which is why paper is warm when it comes out of a laser printer.
Glossary
194
Glossary
Gateway
A connection between computer networks, or between a computer network
and a telephone line. It is very popular, as it is a computer or a network that
allows access to another computer or network.
Grayscale
A shades of gray that represent light and dark portions of an image when color
images are converted to grayscale; colors are represented by various shades of
gray.
Halftone
An image type that simulates grayscale by varying the number of dots. Highly
colored areas consist of a large number of dots, while lighter areas consist of a
smaller number of dots.
Mass storage device (HDD)
Mass storage device (HDD), commonly referred to as a hard drive or hard disk, is
a non-volatile storage device which stores digitally-encoded data on rapidly
rotating platters with magnetic surfaces.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an international
non-profit, professional organization for the advancement of technology
related to electricity.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of Electrical and
Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector
type on the end of the parallel cable that attaches to the peripheral (for example,
a printer).
Intranet
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of an
organization's information or operations with its employees. Sometimes the
term refers only to the most visible service, the internal website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in order to
identify and communicate with each other on a network utilizing the Internet
Protocol standard.
Glossary
195
Glossary
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM
rate indicates the number of single-sided sheets a printer can complete within
one minute.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for printing as
well as managing print jobs, media size, resolution, and so forth. IPP can be used
locally or over the Internet to hundreds of printers, and also supports access
control, authentication, and encryption, making it a much more capable and
secure printing solution than older ones.
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a
networking protocol used by the Novell NetWare operating systems. IPX and
SPX both provide connection services similar to TCP/IP, with the IPX protocol
having similarities to IP, and SPX having similarities to TCP. IPX/SPX was
primarily designed for local area networks (LANs), and is a very efficient protocol
for this purpose (typically its performance exceeds that of TCP/IP on a LAN).
ISO
The International Organization for Standardization (ISO) is an international
standard-setting body composed of representatives from national standards
bodies. It produces world-wide industrial and commercial standards.
ITU-T
The International Telecommunication Union is an international organization
established to standardize and regulate international radio and
telecommunications. Its main tasks include standardization, allocation of the
radio spectrum, and organizing interconnection arrangements between
different countries to allow international phone calls. A -T out of ITU-T indicates
telecommunication.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.
JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression standard with
no loss of accuracy or quality, which was designed for compression of binary
images, particularly for faxes, but can also be used on other images.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used standard
method of lossy compression for photographic images. It is the format used for
storing and transmitting photographs on the World Wide Web.
Glossary
196
Glossary
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking protocol for
querying and modifying directory services running over TCP/IP.
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates the status
of a machine.
MAC address
Media Access Control (MAC) address is a unique identifier associated with a
network adapter. MAC address is a unique 48-bit identifier usually written as 12
hexadecimal characters grouped in pairs (e. g., 00-00-0c-34-11-4e). This address
is usually hard-coded into a Network Interface Card (NIC) by its manufacturer,
and used as an aid for routers trying to locate machines on large networks.
MFP
Multi Function Peripheral (MFP) is an office machine that includes the following
functionality in one physical body, so as to have a printer, a copier, a fax, a
scanner and etc.
MH
Modified Huffman (MH) is a compression method for decreasing the amount of
data that needs to be transmitted between the fax machines to transfer the
image recommended by ITU-T T.4. MH is a codebook-based run-length
encoding scheme optimized to efficiently compress white space. As most faxes
consist mostly of white space, this minimizes the transmission time of most
faxes.
MMR
Modified Modified READ (MMR) is a compression method recommended by ITU-
T T.6.
Modem
A device that modulates a carrier signal to encode digital information, and also
demodulates such a carrier signal to decode transmitted information.
MR
Modified Read (MR) is a compression method recommended by ITU-T T.4. MR
encodes the first scanned line using MH. The next line is compared to the first,
the differences determined, and then the differences are encoded and
transmitted.
Glossary
197
Glossary
NetWare
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a PC, and the network
protocols were based on the archetypal Xerox XNS stack. Today NetWare
supports TCP/IP as well as IPX/SPX.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for
print using a laser beam emitted from a laser printer, and it is usually green or
rust colored and has a cylinder shape.
An imaging unit containing a drum slowly wears the drum surface by its usage
in the printer, and it should be replaced appropriately since it gets worn from
contact with the cartridge development brush, cleaning mechanism, and paper.
Originals
The first example of something, such as a document, photograph or text, etc,
which is copied, reproduced or translated to produce others, but which is not
itself copied or derived from something else.
OSI
Open Systems Interconnection (OSI) is a model developed by the International
Organization for Standardization (ISO) for communications. OSI offers a
standard, modular approach to network design that divides the required set of
complex functions into manageable, self-contained, functional layers. The layers
are, from top to bottom, Application, Presentation, Session, Transport, Network,
Data Link and Physical.
PABX
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language (PDL)
developed by HP as a printer protocol and has become an industry standard.
Originally developed for early inkjet printers, PCL has been released in varying
levels for thermal, dot matrix printer, and laser printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed by
Adobe Systems for representing two dimensional documents in a device
independent and resolution independent format.
Glossary
198
Glossary
PostScript
PostScript (PS) is a page description language and programming language used
primarily in the electronic and desktop publishing areas. - that is run in an
interpreter to generate an image.
Printer Driver
A program used to send commands and transfer data from the computer to the
printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can be used
in a printer, a scanner, a fax or, a copier.
PPM
Pages Per Minute (PPM) is a method of measurement for determining how fast
a printer works, meaning the number of pages a printer can produce in one
minute.
PRN file
An interface for a device driver, this allows software to interact with the device
driver using standard input/output system calls, which simplifies many tasks.
Protocol
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.
PS
See PostScript.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the world's
public circuit-switched telephone networks which, on industrial premises, is
usually routed through the switchboard.
RADIUS
Remote Authentication Dial In User Service (RADIUS) is a protocol for remote
user authentication and accounting. RADIUS enables centralized management
of authentication data such as usernames and passwords using an AAA
(authentication, authorization, and accounting) concept to manage network
access.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi,
the greater the resolution.
Glossary
199
Glossary
SMB
Server Message Block (SMB) is a network protocol mainly applied to share files,
printers, serial ports, and miscellaneous communications between nodes on a
network. It also provides an authenticated Inter-process communication
mechanism.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions
across the Internet. SMTP is a relatively simple, text-based protocol, where one
or more recipients of a message are specified, and then the message text is
transferred. It is a client-server protocol, where the client transmits an email
message to the server.
SSID
Service Set Identifier (SSID) is a name of a wireless local area network (WLAN). All
wireless devices in a WLAN use the same SSID in order to communicate with
each other. The SSIDs are case-sensitive and have a maximum length of 32
characters.
Subnet Mask
The subnet mask is used in conjunction with the network address to determine
which part of the address is the network address and which part is the host
address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of
communications protocols that implement the protocol stack on which the
Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each transmission
such as job status, transmission result and number of pages sent. This report can
be set to print after each job or only after failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped image
format. TIFF describes image data that typically come from scanners. TIFF
images make use of tags, keywords defining the characteristics of the image that
is included in the file. This flexible and platform-independent format can be
used for pictures that have been made by various image processing
applications.
Toner Cartridge
A kind of bottle or container used in a machine like a printer which contains
toner. Toner is a powder used in laser printers and photocopiers, which forms
the text and images on the printed paper. Toner can be fused by by a
combination of heat/pressure from the fuser, causing it to bind to the fibers in
the paper.
Glossary
200
Glossary
TWAIN
An industry standard for scanners and software. By using a TWAIN-compliant
scanner with a TWAIN-compliant program, a scan can be initiated from within
the program. It is an image capture API for Microsoft Windows and Apple Mac
operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network shares
in Window NT and other Microsoft products. The format of a UNC path is:
\\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents and
resources on the Internet. The first part of the address indicates what protocol to
use, the second part specifies the IP address or the domain name where the
resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the USB
Implementers Forum, Inc., to connect computers and peripherals. Unlike the
parallel port, USB is designed to concurrently connect a single computer USB
port to multiple peripherals.
Watermark
A watermark is a recognizable image or pattern in paper that appears lighter
when viewed by transmitted light. Watermarks were first introduced in Bologna,
Italy in 1282; they have been used by papermakers to identify their product, and
also on postage stamps, currency, and other government documents to
discourage counterfeiting.
WEP
Wired Equivalent Privacy (WEP) is a security protocol specified in IEEE 802.11 to
provide the same level of security as that of a wired LAN. WEP provides security
by encrypting data over radio so that it is protected as it is transmitted from one
end point to another.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is originally
introduced in Windows Me and Windows XP. A scan can be initiated from within
these operating systems by using a WIA-compliant scanner.
WPA
Wi-Fi Protected Access (WPA) is a class of systems to secure wireless (Wi-Fi)
computer networks, which was created to improve upon the security features of
WEP.
Glossary
201
Glossary
WPA-PSK
WPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or
home users. A shared key, or password, is configured in the wireless access point
(WAP) and any wireless laptop or desktop devices. WPA-PSK generates a unique
key for each session between a wireless client and the associated WAP for more
advanced security.
WPS
The Wi-Fi Protected Setup (WPS) is a standard for establishing a wireless home
network. If your wireless access point supports WPS, you can configure the
wireless network connection easily without a computer.
XPS
XML Paper Specification (XPS) is a specification for a Page Description Language
(PDL) and a new document format, which has benefits for portable document
and electronic document, developed by Microsoft. It is an XML-based
specification, based on a new print path and a vector-based device-
independent document format.
202
Index
Index
A
AirPrint 103
B
buttons
eco 19
id copy 19
scan to 19
wps 19
C
cleaning
inside 56
outside 55
pickup roller 58
scan unit 59
cleaning a machine 55
control panel 19
convention 10
copying
basic copying 41
D
Dell Printer Status 163
E
eco printing 39
Embedded Web Service 158
F
favorites settings, for printing 38
features 5
print media feature 73
firmware update utility 156
front view 17
G
general icons 10
glossary 190
google cloud printing 105
I
id copy 41
installation
accessories 48
J
jam
clearing paper 64
tips for avoiding paper jams 63
L
Linux
common Linux problems 187
driver installation for USB cable connected
99, 100
printer properties 146
scanning 152
unifled driver configurator 165
linux scanning 152
loading
paper in the tray1 27
special media 29
loading originals 34
M
Macintosh
common Macintosh problems 186
driver installation for USB cable connected
97, 98
printing 144
scanning 151, 77
macintosh scanning 151
maintenance parts 47
Index
203
Index
manual feeding
loading 29
multi-purpose tray
tips on using 29
using special media 29
N
network
installing environment 79, 102
wireless network setup 108
n-up printing
Macintosh 144
O
output support 33
overlay printing
create 141
delete 142
print 142
P
placing a machine
adjusting the altitude 134
postScript driver
troubleshooting 189
preparing originals type 33
print
mobile OS 129
print media
card stock 32
envelope 30
labels 31
output support 73
preprinted paper 32
special media 29
printer preferences
Linux 146
printing
changing the default print settings 135
Linux 146
Macintosh 144
multiple pages on one sheet of paper
Macintosh 144
printing a document
Windows 36
Macintosh 145
136
setting as a default machine 135, 137
printing a document
Linux 146
Macintosh 144
printing feature 135
problem
operating system problems 185
problems
copying problems 183
paper feeding problems 169, 170, 171, 175
scanning problems 184
R
rear view 18
regulatiory information 80
S
safety
information 11
symbols 11
Scan Assitant 150
scan feature 148
Scanning
Scanning with Dell Scan Assitant 150
scanning
Index
204
Index
basic information 148
Linux scanning 152
Macintosh scanning 151
Scanning from image editing program 149,
150
Special features 133
specifications 71
print media 73
status 19, 20
supplies
available supplies 46
estimated toner cartridge life 50
ordering 46
replacing toner cartridge 53
Supplies Ordering Utility 157
T
toner cartridge
estimated life 50
handling instructions 49
non-Dell and refilled 49
redistributing toner 51, 53
storing 49
tray
adjusting the width and length 26
changing the tray size 26
manual feeding 29
U
understanding the status LED 68
Unix
system requirements 78
USB cable
driver installation 22, 24, 97, 99, 98, 100
using help 39, 145
W
watermark
create 140
delete 140
edit 140
Windows
common Windows problems 185
driver installation for USB cable connected
22, 24
system requirements 76
wireless
ad hoc mode 108
Infrastructure mode 108
USB cable 117
WPS
disconnectiong 111
PBC 112
