G 2143 21a
User Manual: G 2143
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MEMORANDUM Office of Jenine Windeshausen Treasurer-Tax Collector County of Placer ~ j TO: The Honorable Board of Supervisors FROM: Jenine Windeshausen, Treasurer-Tax CollectorC~ DATE: May 7, 2013 SUBJECT: Equipment Purchase Action Requested: I. Approve a budget revision to move $29,230 from Professional Services to Equipment in the Treasurer-Tax Collector's budget. 2. Authorize the Purchasing Manager to execute any related documents and amend the Fiscal Year 2012-2013 Master Fixed Asset List to add one (I) Four-Station Heavy Duty Folder Inserter machine in the amount of $29,230 at no additional net county cost. Background: The Treasurer-Tax Collector utilizes a four station heavy duty folder inserter in its day-to-day operation of the Office. The folder inserter is used for mail preparation of various types of bills, notices and other correspondence. The existing folder inserter was purchased in 2005 and has reached its useful life. Notification was received that the Manufacturer has discontinued the electronic boards for the model and cannot guarantee repair should a board fail. Given that the existing folder inserter has lasted almost eight years, a new machine analysis was done comparing the WSCA government contract purchase price to the WSCA government contract 60 month lease price. It was determined that a savings in excess of $5,300 will be realized if a new machine is purchased rather than entering into the 60 month lease agreement. Fiscal Impact: Seeing as the Treasurer-Tax Collector's Office has identified budget savings to pay for the new machine, there will be no budget impact. Attachments: Budget Revision Master Capital Asset List International Mailing Equip. Inc. Quote 2976 Richardson Drive • Auburn, California 95603 Tax Collector (530) 889-4120 • Business Licenses (530) 889-4120 • Treasurer (530) 889-4140 • Bonds (530) 889-4144 I rOR CASH TRANSFERS & RESERVE CANCELLATIONS PLEA Sf: PROVIDE THE FOLLOWING PLACER COUNTY Fund/subfund- OCA- PCA • G/L- Sub G/l I PASDOCUMEN~ BUDGET REVISION - DEPT DOC NO. TYPE I I TOTAL LINES Total$ Amount 22 BR ~ Audllor-Controller c:::::::=J Cash Transfer Required POST DATE· 2 29,230.00 I I ~County ExecuHve Reserve Cancellation Required D Establish Reserve Required APPROPRIATION ADJUSTMENT ESTIMATED REVENUE ADJUSTMENT DEPT NO. TIC Rev Fund Sub Fund OCA PCA OBJJ PROJ. PROJ. DTl AMOUNT TOTAL Prepared by Department Head -+:.... ~ Distribution~ Board of Supervisors Eric Waldmann DEPT NO. T/C Rev Fund Sub fund OCA PCA OBJJ PROJ. DTL AMOUNT 103500 10000 4451 J~ 29,230.00 22 015 103500 10000 2840 29,230.00 TOTAL 0.00 Ext · ----------------------------------- I 58,460.00 4145 Date: 4/29 I 13 Page: _ _ _ _ ___ Budget ReViSiOn # ORIGINAL ONLY to Audita PROJ. 22 014 ; ...,b.i~l
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