G 2143 21a

User Manual: G 2143

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MEMORANDUM
Office of
Jenine Windeshausen
Treasurer-Tax Collector
County of Placer

~

j

TO:

The Honorable Board of Supervisors

FROM:

Jenine Windeshausen, Treasurer-Tax CollectorC~

DATE:

May 7, 2013

SUBJECT:

Equipment Purchase

Action Requested:
I. Approve a budget revision to move $29,230 from Professional Services to Equipment in the
Treasurer-Tax Collector's budget.
2. Authorize the Purchasing Manager to execute any related documents and amend the Fiscal
Year 2012-2013 Master Fixed Asset List to add one (I) Four-Station Heavy Duty Folder
Inserter machine in the amount of $29,230 at no additional net county cost.

Background:
The Treasurer-Tax Collector utilizes a four station heavy duty folder inserter in its day-to-day
operation of the Office. The folder inserter is used for mail preparation of various types of bills,
notices and other correspondence. The existing folder inserter was purchased in 2005 and has reached
its useful life. Notification was received that the Manufacturer has discontinued the electronic boards
for the model and cannot guarantee repair should a board fail. Given that the existing folder inserter
has lasted almost eight years, a new machine analysis was done comparing the WSCA government
contract purchase price to the WSCA government contract 60 month lease price. It was determined
that a savings in excess of $5,300 will be realized if a new machine is purchased rather than entering
into the 60 month lease agreement.

Fiscal Impact:
Seeing as the Treasurer-Tax Collector's Office has identified budget savings to pay for the new
machine, there will be no budget impact.

Attachments:
Budget Revision
Master Capital Asset List
International Mailing Equip. Inc. Quote

2976 Richardson Drive • Auburn, California 95603
Tax Collector (530) 889-4120 • Business Licenses (530) 889-4120 • Treasurer (530) 889-4140 • Bonds (530) 889-4144

I

rOR CASH TRANSFERS & RESERVE CANCELLATIONS PLEA Sf: PROVIDE THE FOLLOWING

PLACER COUNTY

Fund/subfund- OCA- PCA • G/L- Sub G/l

I

PASDOCUMEN~

BUDGET REVISION
-

DEPT

DOC

NO.

TYPE

I
I

TOTAL
LINES

Total$ Amount

22 BR

~ Audllor-Controller

c:::::::=J Cash Transfer Required

POST DATE·

2

29,230.00

I
I

~County ExecuHve

Reserve Cancellation Required

D

Establish Reserve Required

APPROPRIATION ADJUSTMENT

ESTIMATED REVENUE ADJUSTMENT
DEPT

NO.

TIC

Rev

Fund

Sub
Fund

OCA

PCA

OBJJ

PROJ.

PROJ. DTl

AMOUNT

TOTAL

Prepared by
Department Head

-+:....

~

Distribution~

Board of Supervisors

Eric Waldmann

DEPT

NO.

T/C

Rev

Fund

Sub
fund

OCA

PCA

OBJJ

PROJ. DTL

AMOUNT

103500 10000 4451 J~

29,230.00

22 015

103500 10000 2840

29,230.00

TOTAL

0.00

Ext

·
-----------------------------------

I

58,460.00

4145
Date:

4/29 I 13

Page: _ _ _ _ ___
Budget ReViSiOn #

ORIGINAL ONLY to Audita

PROJ.

22 014

; ...,b.i~l
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