G 2143 21a

User Manual: G 2143

Open the PDF directly: View PDF PDF.
Page Count: 6

MEMORANDUM
Office
of
Jenine Windeshausen
Treasurer-Tax Collector
County
of
Placer
TO:
FROM:
The Honorable Board
of
Supervisors
~
j
Jenine Windeshausen, Treasurer-Tax
CollectorC~
DATE: May
7,
2013
SUBJECT: Equipment Purchase
Action Requested:
I.
Approve a budget revision to move $29,230 from Professional Services to Equipment in
the
Treasurer-Tax Collector's budget.
2. Authorize the Purchasing Manager to execute any related documents and amend the Fiscal
Year 2012-2013 Master Fixed Asset List
to
add one
(I)
Four-Station Heavy Duty Folder
Inserter machine in the amount
of
$29,230 at no additional net county cost.
Background:
The Treasurer-Tax Collector utilizes a four station heavy duty folder inserter in its day-to-day
operation
of
the Office. The folder inserter is used for mail preparation
of
various types
of
bills,
notices and other correspondence. The existing folder inserter was purchased in 2005 and has reached
its useful life. Notification was received that the Manufacturer has discontinued the electronic boards
for the model and cannot guarantee repair should a board fail. Given that the existing folder inserter
has lasted almost eight years, a new machine analysis was done comparing the WSCA government
contract purchase price to the WSCA government contract 60 month lease price.
It
was determined
that a savings in excess
of
$5,300 will be realized
if
a new machine is purchased rather than entering
into the
60
month lease agreement.
Fiscal Impact:
Seeing as the Treasurer-Tax Collector's Office has identified budget savings to pay for the new
machine, there will be no budget impact.
Attachments:
Budget Revision
Master Capital
Asset
List
International Mailing
Equip.
Inc.
Quote
2976 Richardson Drive • Auburn, California 95603
Tax Collector (530) 889-4120 • Business Licenses (530) 889-4120 • Treasurer (530) 889-4140 • Bonds (530) 889-4144
rOR
CASH
TRANSFERS
&
RESERVE
CANCELLATIONS
PLEA
Sf:
PROVIDE
THE
FOLLOWING
Fund/subfund-
OCA-
PCA
•
G/L-
Sub
G/l
POST
DATE·
-
PLACER COUNTY
BUDGET
REVISION
c:::::::=J
Cash Transfer Required
I I Reserve
Cancellation
Required
DEPT
DOC TOTAL
NO.
TYPE
Total$
Amount
LINES
22
BR
29,230.00 2 I I Establish Reserve Required
ESTIMATED
REVENUE
ADJUSTMENT
DEPT
TIC Rev
Fund
Sub
OCA
OBJJ
AMOUNT
DEPT
NO.
Fund
PCA PROJ. PROJ. DTl NO. T/C
Rev
22
014
22 015
TOTAL
0.00
Prepared
by
Eric
Waldmann
Ext
4145
-+:....
~
Department
Head
;
...
,b.i~l<t;~z/nu,.,~-
)
Board
of
Supervisors ·
-----------------------------------
Distribution~
ORIGINAL ONLY
to
Audita
Sub
Fund
fund
I
PASDOCUMEN~
I
~
Audllor-Controller
~County
ExecuHve
D Board
of
Supervisors
APPROPRIATION
ADJUSTMENT
OCA
PCA
OBJJ
PROJ. PROJ.
DTL
103500 10000
4451
J~
103500 10000 2840
TOTAL
I
Date:
4/29 I
13
Page:
_____
__
AMOUNT
29,230.00
29,230.00
58,460.00
Budget
ReViSiOn
# FOR INDIVIDUAL
DEPT
USE
Rev
ll/16/2004
Description
Folder/Inserter
MASTER CAPITAL ASSET LIST
Appropriation 221 034
Quantity
I
Amount
$29,227.10
4P
WSCA-NASPO Hasler
Inserter
Price Catalog
-
.-k
~
_,.___
•
1982
2038
2007
1985
2044
June
2012 #
Product
line
2140
Inserters
2196 Inserters
2165 Inserters
2143
Inserters
2202
Inserters
Part#
Description
PS100A1430ZZ
PS
100
BASE
UNIT-
unbranded
PS1XA1420AA
OUTPUT
CONVEYOR
Std Capacity
PS1XA1443ZZ
3
STATION
TOWER
FOLDER
(3
plates folder, daily
ma1l)
PS1XA1450AA
INSERT
FEEDER
PS1XA7049A
TWO
MODULE
STAND
(BASE
+2)
Totals
list
Price Discount level
WSCA
Price Point
of
Sale Maintenance
Annual
SW Care
Brand
$ 13,000 34.00% $
8,580
$ 1,560.00 n/a Hasler
$
3,461
34.00%
$
2,284
$
415.32
n/a Hasler
$ 14,407 34.00% $ 9,509 $ 1,728.84
"('
Hasler
$ 8,302 34.00% $
5,479
$ 996.24 "(' Hasler
$ 2,024 34.00% $ 1,336 $
"('
Hasler
$27,188
$4,700.40
::rr.l'''l'
(~.-?¢.~
o
·w
·...-
..
..:
t1ASLER
H/~'::1
:,·;~
Now
you've
got a
better
choice.'"
Hasler
PS1
00
(4
Station Heavy Duty
Folder
Inserter)
(WSCA) GOVERNMENT CONTRACT PRICING!!!
Commercial List: $47,J91.00
WSCA Purchase Price: $27,188.00
+Tax@
7.50%
= $29,227.10 Total
Maintenance: $4,700.00 Annually
(1
51
Year Included@
No
Charge)
**Trade in Credit**: $900.00
for
Current Inserter Applied
to
2"d
Year
of
Maintenance
by
International Mailing Equipment
2"d
Year Maintenance will
now
be $3,800.00
$4,700.00 Thereafter Annually
WSCA Lease Options:
Billed Quarterly I Maintenance Included
11
51
Year Included@
No
Charge
$1.00
Buy
Out Option at end
of
lease term.
60
Month: $561.62 per mo. 1 thru 121$953.29 per mo.
13
thru
60
48 Month: $667.94 per
mo.1
thru 121$1,059.61 per
mo.13
thru
48
36
Month: $845.15 per mo. 1 thru 121 $1,236.82 per mo.
13
thru
36
o Sales Tax Already
Included@
7.50%
o Installation
and
Training Included
o 1
51
Year
of
Maintenance
is
Included
at
No Extra Charge
for
Purchase
or
Lease
Pricing good
only
through June 30, 2013
Thank you very much for this opportunity to provide you with the highest quality equipment
available in today's market place. Please call me
if
you have any questions
on
this
quotation.
Sincerely,
Dave Curran
Document Handling Specialist
Tel: (916) 448-1000 X 224
Cell: (916) 825-8069
dcurran@postagemeter.com
International
Mailing
Equipment,
Inc
336
N.
12
1
h Street
Sacramento,
Ca
95811
Small Business #
6475
Tax
ID
# 68-0402409
CUSTOMERS
@
HASLER

Navigation menu